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cp01-25-2005 cA(:F,NDA KEGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 25, 2005 1. CALL Tp pRDF,R - 5:30 P.M. 2. INVOCATION -Acv. Gcrhard Bodc, Peace Lutheran Church 3. PLEDGE OF ALLEGIANCE • PROCLAMATION DECLARING FEBRUARY 8, 2005, AS "MARLIN TORGERSON DAY" 4, MINUTES (a) REGULAR MEETING OF JANUARY 11, 2005 Action - Moiion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOAKDS AND COMMISSIONS 1. POLICE COMMISSION MEETING MINUTES FROM DECEMBER 9, 2004 AND JANUARY 4, 2005 2. HUTCHINSON HOUSING & REDEVELOPMENT AUTIIORITY BOARD MINUTES FROM NOVEMBER 16 AND DF,CFMBER 21.2004 3. HUTCHINSON PLANNING COMMISSION MINUTES PROM DECEMBER 21, 2004 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM DECEMBER 21, 2004 5. CITY OF HLITCHINSON GENERAL FUND FINANCIAL REPORT FOR DECFMBER 2004 6. CITY OF HUTCHINSON INVESTMENT REPORT POR DECEMBER 31, 2004 (h) RESOL[JTIONS AND ORDINANCES 1. RESOLUTION NO. 12618 -RESOLUTION FOR PURCIIASE 2. AMENDED ORDINANCE NO. 04-0398 - AN ORDINANCE SETTING CITY OF HUTCHINSON FEE SCHEDULE -STORM WATER UTIILTY RATES (,SECOND READING AND ADaPTIt71~ (c) CONSIDERATION FOR APPROVAL, OF SIIORT-TERM GAMBLING LICENSE FOR THE IIUTCHINSON ROTARY I~ OUNDAT'lON ON APRIL 22, 2005, AT HUTCHINSON EVENT CENTER (d) LETTING NO. 1, PROJECT NO.OS-O1 (NORTH CENTRAL TRUNK SANITARY SEWER) - ORDERING PREPARAT'lON OF REPORT ON IMPROVEMENT - RECEIVING REPORT AND WAIVING HEARING - ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS - APPROVING PhANS & SPECIFICATIONS & ORDERING ADVERTISEMENT FOR BIDS (e) LETTING NO. 7, PROJECT NO.OS-09 (2ND AVENUE SW FROM LAKE ST. SW TO DALE ST. SW) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECEIVING REPOR"I' AND CALLING HEARING ON IMPROVEMENT (t) CONSIDERATION FDR APPROVAL OF KEN MERRILL A7 PENDING THE NATIONAL GFOA CITY COUNCIL AGL:NUA -.JANUARY 15, 1005 . CONFERENCE IN SAN ANTONIp, TF,XAS FROM JUNE 26 - 29, 2005 (g) CONSIDERATION FOR APPROVAL OF HUTCTIINSON AREA IIEALTII CARE FINANCING AUTIIORIZATION Action -Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:UU P.M. (a) DOWNTOWN STREETSCAPE AND WASHINGTON AVENUE WEST - LETTING N0.4, PROJECT NOS. 05-U4 & D5-US (TO BE POSTPONED AND RESCHEDULED TO FEBRUARY 8, 2005) Action -Motion to close public hearing Action -Motion to reject -Motion to approve 7. COMMUNICATIONS,. REQIJESTS AND PETITIONS (a) UPDATE ON 682nd BATTALION AND YF,I.I.OW RIBBONS 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) C'()NSIDF..RATION OF REZONING FROM R2 'FO C 1 SUBM11'TED BY CHR15T THE KING CHURCH LOCATED A'I' 104(1 SOUTH GRADE ROAD S W WITH FAVORABLE. STAFF RECOMMENDATION AND UNFAVORABLE PLANNING COMMISSION RECOMMENDATION Action -Motion to reject -Motion to approve (b) CONSIDERATION OF CONll11'lONAL LJSE PERMITS AND VARIANCE REQUESTED BY TIIE CITY BETWEEN I- GI-IWA ~ AND S~~STRFFTONF, AND BETWEEN PROSPECT AVENUE AND IILUF~ STREET AND TREATMENT WETLANll LOCA'T'ED AT 3U AND 40 ARCH STREET NE AND 3D0 4 STREET NE WITH S"1'A1~F RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NOS. 12607, 12608 & 12609) Action -Motion to reject -Motion to approve (c) CONSIDFR.ATION FOR APPROVAL OF OFFER BY SOUTH WF,ST MINNESOTA FOUNDATION FOR PURCHASE UFCITY-OWNED PROPERTY AND SE'Cl'1NG PUBLIC HEARING FOR FEBRUARY 8, 2005, TO DISCUSS SALE OF SAID PROPIRTY Action -Motion to reject _ Motion to approve (d) CONSIIERATION FOR APPROVAL OF SUPPORTING CHANGE TO THE WATER CARNIVAL PARADE ROUTE Action -Motion to reject -Motion to approve (e) CONSIDERATION FOR APPROVAL OF 5ET1'1NG JO1N'1' MEETING AND IIU5 'POUR Wl'I'H HUTCIIINSON PLANNINU COMMISSION AND CITY COUNCIL FOR FEBRUARY 10, 2005, AT 3:30 P.M. Action -Motion to reject -Motion to approve (t) CONSIDERATION FOR APPROVAL OF SETTING OPEN HOUSE APPRECIATION EVENT FOR CI'T'Y CO UNCIL AGENDA -JANUARY 25, 2005 . MARhIN TORGF.RSON ON FEBRUARY S, 2005, AT 4;00 F,M, AT THE HUTCHIN SON CITY CENTER Action -Motion to reject -Motion to approve (g) CONSIDERATION OF SCHEDlJL1NG OF ANNUAL PERFORMANCE REVIEW OF CITY ADMINTS'fRA'1'OR GARY YLU'1'L Action - 10. MISCELLANEOUS (a) COMMUNICATIONS 1. PRESENTATION FROM TTOSPITAL RESTRUCTURING TASK FORCE MEE'T'ING - PERA ENABLING LEGISLATION REQUF.,ST (PHIL GRAVES AND TOM SCHROEDER) Action - 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN ~J 3 MINUTES REGULAR HEFTING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 11, 2005 CALL TO ORDER - 5:30 P.M. ayor . teve oo ca e t e meeting to order. Members present were Bill Arndt, Kay Peterson, Tim Haugen and Casey Stotts. Others present were Gary Plotz, City Admimstrator, Marc Sebora, City Attorney and Kent Exner, City Engatteer. 2. 1NVOCATION -Rev. Gerhard Bode, Peace Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLF,GIANCF 4. MINUTES (a) REGULAR MEETING OF DECEMBER 28, 2DD4 (b) ORGANIZATIONAL MEETING OF JANUARY 3,2005 Motion by Arndt, second by Peterson to approve minutes. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2004 . 2. HUTCHINSON AREA HEALTH CARE FINANCIAL STATEMENT FOR NOVEMBER 2004 3. BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2004 4. BUILDING DEPARTMENT ANNUAL REPORT FOR 2004 5. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR NOVEMBER 2004 6. HUTCI3INSON UTILITIES COMMISSION FINANCIAL REPORT FOR NOVEMBER 2004 (b) RESOLUTIONS AND ORDINANCES 1, ORDINANCE NO. 04-0398 - AN ORDINANCE SETTING CITY OF HUTCHINSON FEE SCHEDULE (SECOND READING AND ADOPTION) 2. ORDINANCE NO. 04-0399 - AN ORDINANCE ADOPTING SALARIES OF MAYOR AND COUNCIL MEMBERS (SECOND READING AND ADOPTION) 3. RESOLUTION NO. 12603 -RESOLUTION FOR PURCHASE (c) DOWNTOWN STREET'SCAPE AND WASHINGTON AVENUE WEST-LETTING NO.4, PROJECT NOS. OS-04 & DS-OS (ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND RECENING REPORT ANl] CALLING BEARING ON IMPROVEMENT) (d) CONSIDERATION FOR APPROVAL OF 2005 TOBACCO LICENSE FOR FLYER'S BAR & GRILL (e) CONSIDERATION FOR APPROVAL OF 2005 HAULING LICENSE FOR WASTE MANAGEMENT (f) CONSIDERATION FDR APPROVAL OF UPDATED INFORMATION TECHNOLOGY POLICY ~~.~~j CITY CpUNCIL MINUTES _ JANUARY I1, 2005 (g) CONSIDERATION FOR APPROVAL OF 2005 COMMUNITY DEVELOPMENT PLAN (h) CONSIDERATION FOR APPROVAL OF REVISED FINAL PLAT FOR SOUTHFORK RIDGE, 2N° ADDITION (i) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FpR .NLIE WISCHNACK TO ATTEND THE NATIONAL AMERICAN PLANNING ASSOCIATION CONFERENCE IN SAN FRANCISCO, CA FROM MARCH 19 - 23, 2005 (j) APPOINTMENT OF BETH 1-IEPpLA TD PARKS, RECREATION, COMMUNITY EDUCATION BQARD TO AUGUST 2007 Item 5(c) was pulled for further discussion Motion by Haugen, second by Stotts, to approve consent agenda with the exception of Item 5(c). Motion carried unanimously. Item 5(c). Councilmember Arndt clarified what this action item is. Miles Seppelt, EDA Director, explained Thai this item is setting a public hearing for January 25, 2005, with a presentation being made to the Council. Motion by Arndt, second by Haugen, tv approve Item 5(c). Motion carried unanimously. 6. PUBLIC HEARINGS -- 6:00 P.M. -NONE 7. COMMUNICATIONS, REOUESTS AND PETIT10N5 (a) UPDATE ON WATER TREATMENT PLANT PROJECT BY SCOTT YOUNG OF EARTH TECH • Scott Young, Earth Tech, presented before the Council. Mr. Youn gave an overview on the water treatment plan preliminary design, beginning with a project history. The design concept began in 2001 and the project has currently gone throwgh a Value Enpineenng Review which was completed in December 2004. Mr. Young further explained that the existm~ facilities were constructed in the 1950s and ware designed primarily to remove trop. 'fhe existing facilities have insufficient capacity for future needs and can't meet evolving regulations. The facilities need significant repairs and upgrades and do not meet current codes. Mr: Young went on to review the project objectives, which include providing capacity to 2025 and beyond, improve water quality, improve system security and improve community safety. The treatment objectives include decreasing the levels of various chemicals used in the water treatment process. The project and sizing features were described as holding capacity through 2025, higher supply, treatment and storage capacities, high lift pumps and a total cost of $14-15 million. Mr. Young showed a pictorial view of the neigghborhood and where the new plant is proposed to be placed and reviewed the new building features. Mr. Young reviewed safety precautions that have been put in place on the existing property and precautions that will be designed into the new facility. Mr. Young further reviewed the project schedule which illustrates the treatment plans being operable by the end of 2006. Gard Plotz asked Mr. Young about the number of employees at the new water treatment plant. Mr. Young replied that staff levels are intended to remain the same as today, but their duties may change. Crary Plotz also asked Mr. Young if the treatment objectives are low enough to meet tightened treatment regulations. Mr. Youn replied that these objectives will comply with EPA regulations. Mr. Plotz asked that these objectives be incorporated into the contract as a performance guarantee. Mr. Young stated that the • standards can be placed into the contract or a design services agreement. 2 L~ ~G.- 1 CITY COUNCIL MINUTES-JANUARYI7, 2pOS • Councilmember Haugen asked if unnecessary excessive equipment is planned to be purchased. Mr. Young stated that that issue has been discussed and will ultimately be up to the Council and staff to decide the amount of "extra" equipment that should be part of the project. 8. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF SALES AGREEMENT WITH JEFF METHAN SALES, INC. Marc Sebora, City Attorney, reminded the Council that this item had been deferred from the last City Council meeting. Mr. Sebora stated that Language has been added to the agreement requiring that JMSI has its own workers' compensation and automobile liability insurance. Mr. Meehan was agreeable to this. Motion by Peterson, second by Arndt, to approve sales agreement with 7eff Meehan Sales, Inc. to provide marketing services for Creekside Soils. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OP STORM WATER UTILITY RATE CHANGES John Olson, Public Works Superintendent, resented before the Council, Mr. Olson explained that part of the storm water utility fees included covenng mosquito control. Initially, $66,000 was budgeted for this control rocedure but through research staff learned that only one briquette application will be needed, reducing the cost to $32 - 33,000. More concrete numbers will be attained after February 10, at which time Mr. Olson is meeting with a representative from a mosquito control company. A different funding source will need to be obtained for mosquito spraying, as opposed to briquette application only. Motion by Stotts, second by Haugen, to approve 2005 storm water utility rate changes. The residential areas will seethe heightened storm wafer utility rates, whereas the commercial and industrial areas will receive the inflationary increase. Motion carried unanimously. ~. NEW BUSINESS (a) MUNICIPAL LIQUOROSTORE ROVAL OF PROCEEDING WITH DEVELOPMENT OF NEW Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained the~roject background, which dated back to 1999, at which time it was determined that an expansion of the liquor store facilities needed to occur to encapture growing sales and maintain market share. In 2003 a project team was formed, and in 2004, the Council approved developing one large store in the downtown area. Mr. Seppelt highlighted several items, they being that approximately $100,000 has been spent on this project thus far, sales & revenues have been lost over the last 19 months and interest rates are rising. Currently the liquor store has topped out and has seen no increase in sales in 2004. Customer counts are declining and the store is projected to lose 1.44% of its current market share this year. There is currently insufftcient storage and display space which negatively impacts profitability and the ability to competitively price products. The project team is recommending that the current store be expended approximately 5600 square feet and acquire the adjoining retail space of 3950 square feet. The existing liquor store square footage is recommended to be remodeled and a dedicated liquor store parking area will be created. The estimated cost of the project is proposed at $1.9 million. Approximately $500,000 would came from the liquor store enterprise fund, and $1.4 million would be obtained through an intro-fund loan from the water and sewer fund. Na tax dollars would be spent on this pro ect. if this project receives authorization, the design phase would begin immediately with projections of t~e new store opening in mid-November 2005. Todd Malenke, owner of Tae Ifwon Do, presented before the Council. Mr. Malenke explained that he received a very good rental rate with Nash Finch when he obtained this floor space. He has concerns over relocating and paying a much higher rent, which will then in turn raise the tuition to his students. He is . afraid that that may in turn turn away his students and shut down his business. t~~a~ CITY COUNCIL MINUTES -JANUARY 11, 2005 Mr. Seppelt explained that the City and the EOA 6y no means wants Mr. Malenke's school to go out of . business and will work with him, in accordance with the law, to keep his school progressing. As a matter of fact, $15,000 has been budgeted to help with relocation expenses, which includes a~dmg r. Malenke in finding a new location and covering any difference in rental rates up to a maximum amount of $] 0,000 or for two years, whichever comes first. Council Member Hau en stated that the Council has voted twice to keep the liquor store in the downtown area and have looked at about six different locations. It appears that this might be one of the last opportunities to proceed with ibis project. Mayor Cook stated that he feels costs may be able to shaved through the process, but expressed that he feels this is a good way to go. Mr. Malenke asked why the City doesn't have private liquor stores in the market and charge a flat tax to the stores. Mr. Plotz stated that the main issues are related to liquor licenses and fmancial issues. Also, the City cannot simply add additional taxes, this process would need to be done legislatively. Councilmember Peterson asked that the relocation amount for the Tae Kwon Do facility be as abundant as possible. Councilmember Stotts stated that someone asked him how much it was to build on the south end. Mr. Seppelt staled that the total price tag to build on the south end would probably be about the same as the remodeling and expansion to the current store. Motion by Peterson, second by Haugen, to approve proceeding with development of new municipal liquor store, adopting Resolution No. 12604. Motron carried unanimously. (b) CONSIDERATION FOR APPROVAL OF RESETTING JANUARY 20, 2005, VISIONING WORKSHOP . TO JANUARY 21, 2005 Gary Plotz stated that there is no need for this meeting to be moved any longer. No action necessary. 10. NIISCELLANEOIJS (a) COMMUNICAT1ON5 1. PRESENTATION FROM HOSPITAL RESTRUCTURING TASK FORCE MEETING - A FINANCIAL OVERVIEW ANA THE MARKET OF HUTCHINSON AREA HEALTH CARE (PHIL GRAVES AND PAM LAR$ON) Steve Snapp, HAHC Board Chair, presented before the Council. Mr. Snapp reminded the Council that last fall, the HAHC Board came before the Council asking them to consider the hospital converting from public, to private, non-profit. Since that time, a task force has been created and have held about six meetings. One of the presentations that the task force had heard was from Phil Graves and Pam Larson regarding the financial overview and market of I•iutchinson Area Health Care. Mayor Cook asked that thrs presentation be given to the Council and the public. Phil Graves, President Hutchinson Area Health Care, explained the service area of the hospital, 90% coming from the City of Hutchinson and surrounding townships. The total service area that the hospital serves is projected to grow over 3% within the next five years. Mr. Graves continued to share several other staushcs which showed geographical and demographical growths, as well as the market share that the hospital currently has (31.8%). The market share has shifted to neighboringg hospitals and Abbott Northwestern. Glencoe Hospital has the next highest share of the market after Hutchtnson in the same service area. Mr. Graves further explained the product lines of the hospital, The top five lines include general 4 ~ ~~~ CITY CO UNCIL MINUTES - JANUAR Y I I , 2005 medicine, obstetrics, psychiatry, cardiology and general surgery. The primary competitors are Glencoe, Meeker County Hospital, Ridgeview and Abbott Northwestern. Hutchinson Hospital is gaining market share in the obstetrics, gynecology and psychiatry product lines. Hutchinson Hospital is losing market share mainly in cardiology and orthopedics. Share improvements will be focused on the urology, orhopedics, general surgery, neurology and oncology product lines. Mr. Graves shared more information on market share trends. Pam Larson, Financial Division Director, presented before the Council. Ms. Larson explained the components of Hutchinson Area I~Iealth Care. These include Hutchinson Hospital, Burns Manor Nursing Home, Dassel Clinic, and joint ventures operating ConnectCare and Hutchinson Diagnostic Center, LLC. Approximately 70,000 outpatient admissions were budgeted in 2004. Ms. Larson explained how HAHC receives payment. Some rates received are fixed and non-negotiable (Medicare and Medicaid). 85% of reimbursement HAI•iC receives for care given is fixed payments. 10% reimbursement is a percent of billed charges. Lastly, 5°/a is billed charges. Ms. Larson shared a statistic that far every $1.00 price increase of IIAHC, $.30 is collected. Ms. Larson also shared more statistics outlining financials. 2. CHANGE ORDER NO. 4, LETTING N0.6, PROJECT NR. 04-06 Kent Exner, City Engineer, explained that this item is related to the Echo Drive project. The items included on the Change Order are for additional costs related to watermain construction. Motion by Peterson, second by Ilaugen, to approve Change Order No. 4, Letting No. 6, Project No. U4-06. Motion carried unanimously. Bill Arndt -Councilmember Arndt asked that an agenda item be put on for the next Council meeting. The item for consideration would be to reroute the Water Carnival parade onto Main Street in recognition of the Sesquicentennial Celebration. Casey Stotts -Councilmember Stotts urged citizens to contact council members with any issues. Gary Plotz - Mr. Plotz noted that on an annual basis, city staff and officials meat with Hutchinson's State Representative and State Senator. After effoits to schedule this meeting, it has been set far January 14`h at 9:00 a.m. Mr, Plotz invited the Council to attend. Motion by Arndt, second by Haugen, to set this meeting with State Rep. Newman and State Senator .Dille for January 14, 2004, at 9:00 a.m. at the City Center. Gary Plotz noted that an agenda is being put together for this meeting and any issues should be submitted to him as soon as possible. Mr. Plotz also noted a meeting being held January 19`h at 6:15 p.m. with the township officials, joint planning board and planning commission to discuss orderly annexation agreements. Interesting legislation may be introduced during the 2005 session on this subject. ~~ ~~-~ CITY COUNCIL MINUTES -JANUARY 11, 2005 Motion by Arndt, second by Peterson, to set this meeting as a public meeting. Motion carried unanimously. Mr, Plotz also mentioned that a League of Minnesota Cities representative was at the City Center today and met with him, Mayor Cook and a few other staff members. This representative meets with member cities and likes to discuss items of concern. Mr. Plotz also mentioned that he met with the facilitator that will be leading the visioning sessions of the Council and directors. Mr. Plotz will be sending out a memo outlining an agenda. Lastly, a meeting was held with the HCVN Board of birectors. Ttems discussed were increases in the amount of public meetings, more cable coverage of public meetings, coverage at the Event Center, and converting videotapes to discs. Discussion was also held regarding upgrading of the council chambers, technology-wise. A committee will be formed to brainstorm ideas for the upgrade, Councilmember Haugen recalled the school district offering to fund a portion of this project. John Olson, Public Works Superintendent, presented before the Council. Mr. Olson stated that Section 90 of the City Code requires snow and ice to be removed from the sidewalks and the responsibility of the abutting property owners to do so. Mr. Olson noted that the conditions that have occurred in the last ten days (extremely hard ice) have made it difficult for even City equipment to remove. 1'he Coda cites that staff may remove the snow and ice if the property owners do not and in . tum bill the property owner. Due to the conditions and staff shortage, this procedure is becoming not advantageous. Mr. Olson is looking for Counci] direction as to how to handle this situation. Suggestions of the Council were to cut the homeowners a break due to the irregular conditions or to salt and sand the sidewalks, The main suggestion was to have City staff remove the snow and ice, charging $15.00 to the homeowners. Mr. Olson stated that it would take apprpximately two weeks to clean up the remaining sidewalks. Attorney Sebora suggested following practice by notifying the property owner that the snow will be removed by City staff For a charge if the homeowner does not take care of it themselves. Direction can be given to the City Administrator who will in turn give direction to the public works group, General discussion was held regarding parked cars and the snow removal process. 11. CLATNTS, APPI20PRTATIONS ANn CONTRACT PAYMEN'T'S Motion by Arndt, second by Stotts, to appmve claims, appropriations and contract payments. Motion carried unanimously. 12. AAJOURN Motion by Arndt, second by Peterson to adjourn at 8:40 p.m. • ~ (~~) HUTCHINSON POLIO COMMISSION MINUTBS The Hutchinson Police Commission held a special meeting on pecember 9, 2004, at the Hutchinson Police Department Emergency Operations Center. Present at the meeting were Barry Anderson, gonna Baysinger, Tom Schwartz, Human Resource Director Brenda Ewing, City Administrator Gary Plotz, City Councilmember Casey Stotts, Mayor-elect Steve Cook, Lt. Dave Erlandson and Chief C7aniel Hatten. Chief Hatten arranged for Richard Setter of Setter & Associates to present to the commissioners the background of police commissions -why they were established, how they have evolved, and where they are headed. Also addressed was what the role and responsibilities of the police commission entails as well as how some of these are duplicated by city government human resources. With there being no further discussion the special meeting was adjourned. Donna Baysinger ~~ ~~~~ HUTCHINSON POLICE COMMISSION MINUTES The Hutchinson Police Commission held a special meeting on January 4, 2005, at the Hutchinson Police Department Emergency Operations Center. Present at the meeting were Barry Anderson, Donna Baysinger, Tom Schwartz, Mayor Steve Cook, City Ccuncilmember Casey Stotts, City Attorney Marc Sebora, City Administrator Gary Plotz, Lt. Dave Eriandson and Ghief Daniel Hatten. Chief Watten stated that there were two individuals on the police officer eligibility roster. He informed the commission that two other individuals had submitted applications to the department, had been interviewed and taken the written examination. He was requesting that the two names, Randal Brown and Robert Winslow, be added to the eligibility roster. He stated by doing so it would give him the numbers needed to interview and make a selection to fill the opening left by Officer Corey Schmidt. There was discussion as to how applications are acquired by the department. Chief Hatten explained that there is the recruitment process in which members of police services go to colleges and promote the department to students who will be graduating in law enforcement. Some applicants are gained by individuals contacting either police services ar human resources, requesting an application and returning the same. They have either looked at our website or spoken with officers currently employed by the department. Another way in which applications are obtained is by advertising in various mediae -the st time this was done was in 2001. Chief Hatten stated that he would be looking at a new test for incoming officers due to '^!ollack & Associates -the test currently used - no longer in the business of testing law ~forcement candidates. He stated he did not want to rush this search and wanted time m find and evaluate the different companies that administer law enforcement tests. After discussion of these items a motion was made by Tom Schwartz, seconded by Donna Baysinger, to add the two names of Randal Brown and Robert Winslow to the eligibility roster. Motion carried. The progress of the two new dispatchers was then presented to the commission. Chief Hatten stated that Kelly Pischke was well advanced in her training and doing well. Deb Voss is the other individual being trained and he stated that she was on track in the process. It was asked of Hatten as to other individuals who were listed higher on the eligibility roster and why they did not get the job. Chief Hatten explained that Lisa Benson had been offered the position but due to personal circumstances declined the position and that Mr. Peltier had withdrawn. The commission was then updated on the Southwest Metro Drug Task. Anew agent had been assigned for McLeod County with a deputy from McLeod County. Chief Hatten stated that Office Ament would be maintained by the department as an officer assigned to drug . enforcement. (~~~ 1 Police Commission January 4, 2005 Page 2 Chief Matten then informed that cammission that work was being done of the policy and procedures manual. He stated that a rough draft revision had been done on the general orders and was being reviewed by members of the department. The commission was informed that former chief Steve Madson had opted to terminate his P.O.S.T. license and was no longer affiliated with the department. Discussion was then held with regard to the presentation by Richard Setter on December 9, 2004. It was agreed that a group should be established to further look at where the commission is and where they would like to see it in the future. It was decided that a group containing the commissioners, a person from legal, from human resources, from administration and from the police department should convene with a facilitator to brainstorm and examine the focus of the commission. This will be done in the near future. Wlth there being no further business to discuss, a motion was made by Tom Schwartz, seconded by bonne 8aysinger, to adjourn the meeting. Motion carried. Time of adjournment was 8:40 a.m. Donna Baysinger `~(G) Hutchinson Housing & Redevelopment A,uthoriry Regular Board Meeting - November 16, 2004 Minutes CALL TO pRDER: Chairman Ian McDonald called the meeting to order. Members Fresenr. 'T'hor Skeie, Casey Stotts, Brig Knott and Becky Felling. Staff Present: lean Ward, and Judy Flemring. MINUTES OF TIDE HRA BOARD MEETING ON OCTOBER 19, 2004 Casey Stotts moved to approve the Minutes as written. Thor Skeie seconded and the motion carried unanimously. FINANCIAL REFORTS Casey Stotts moved to approve the Financials. Becky Felling seconded and the motion carried unanimously. 4. PARK POWERS a. Jean Ward reviewed with the Board the 2004 Revised Budget. Casey Stotts moved to approvc Resolution #04-08 adopting the Revised 2004 Budget. Brig Knott seconded and the motion carried unanimously. b. Renovation Update: lean Ward informed the Board that all the windows will pzobably need to be re-caulked, so there may not be as many apartments renovated this phase. c. "Thor Skeie moved to approve Resolution #04-09 approving to Open a Saving Account at Premier Savings Mid Country Bank at 1.7% and to Close the First plus Savings at First Federal that was at 1.00%. Becky Felling seconded and the motion carried unanimously. Jean Ward informed the Board of the Senior Companion Program and reviewed the Memorandum of Understating with them. Casey Stotts moved to execute the Memorandum of Understanding for the Senior Companion Program. Brig Knott seconded and the motion carried unanimously. 5. FRANKLIN-GROVE NEIGHBORHOOD PROJECT UPDA"fE Judy Flemming reviewed with the Board the request ;for a partial payoff for a homeowner that received a rehab loan in the Franklin Grove Neighborhood. Casey Stotts moved to except the partial payoff of $15,426 for loan #8680-02. Becky Felling seconded and the motion carried unanimously. 6. CONSIDERATION OF APPRpVAL OF CITY REVOLVING REHAB LOAN PROGRAM GUIDELINES Jeazt Ward reviewed with Board the updated document. Thor Skeie moved to approve the guidelines of the Clty Revolving Rehab Loan Program. Brig Knott seconded and the motion caxTied unanimously. 7. WAIVER REQUEST FOR HRA AFFQRDABLE HOUSING FUND FEE Waiver request was withdrawn. ~~~~~t3. 8. CASH APPLICATION REQUES"I' Wells Fargo inquired about submitting a CASA application for a development. The $oard discussed setting criteria for preparing CASA Applications for organizations and also setting a SS00 CASA Application Preparation hee. Jean will have more details for the next $oard Meeting. 9. ADJOURNMENT There being no other business, Chairman Ian McDonald declared the meeting adjourned. Recorded by lean Ward, HRA Executive Director i" ~-~ 1~-.; ~.; .C $ecky Fclling, Sep urer :~~G~~~ Hutchinson Housing & Redevelopment Authority . Regular Boaxd Meeting December 21, 2004 Minutes CALL TO ORDER: Chairman Ian McDonald called the meeting to order. Members Present: Thor Skeie, Casey Stotts, and Brig Knott. Staff Present: Jean Ward, and Judy Flemming. 2. MINUTES OF THE HAA BOARD MEETING ON NOVEMBER 16, 2004 Casey Stotts moved to approve the Minutes as written. Thor Skeie seconded and the motion carried unanimously. FINANCIAL REPORTS Casey Stotts moved to approve the Financials. Brig Knott seconded and the motion carried unanimously. 4. PARK. TOWERS a. lean Ward updated the Board on the need to add exterior window caulking to the capital fund program. Casey Stotts moved to approve the proposal by Engan & Associates for the Cees related to the exterior window caulking. Thor Skeie seconded and the motion carried unanimously. b. Jcan Ward updated the Board on the progress of the Senior Companion Program. The Senior Companion can take care of up to four or five residents. Currently, two residents have signed up for the program. 5. FRANKLIN-GROVE NEIGHEORHOOD PROJECT UPDATE Casey Stotts moved to approve the Franklin-Grove Neighborhood SCDP Loan #86$0-18 & 19 and an emergency Curnace loan for #8680-21. Brig Knott seconded and the motion carried unanimously. b. CITY REVOLVING REHAB LOAN PROGRAM UPDATE Thor Skeie moved to approve City Revolving Rehab Loan #8680-1R. Casey Stotts seconded and the motion carried unanimously. Casey Stotts moved to approve City Revolving Rehab Loan #8700R and a waiver for maximum loan amount so that an air exchanger can be included in the project. Brig Knott seconded and the motion carried unanimously. MHFA REHAB LOAN PROGRAM UPDATE Judy Flemming informed the Eoard that the MHFA Rehab Loan Program would also be used in the #8700 project along with the City Revolving Rehab Loan. 8. ROLLING MEADOWS EAST iJPDATE Casey Stotts moved to approve HHPOP loans #8800, #8801 & #8802. Brig Knott seconded and the motion carried unanimously. ~~~~~~- Bruce Naustdal and Diane Sorensen presented to the Board a request to allow sweat equity for upgrades on homes receiving HHPOP funds. Bruce also requested a waiver for home under construction that the homeowner is doing sweat equity to for a third stall garage. ABer a great deal of discussion the Bvard decided to table the request of allowing sweat equity for upgrades until Marc Sebora reviewed the issue. However Casey Stotts did move to approve a one time waiver for sweat equity to install a third stall garage because the homebuyer is not using any state gap funds. Thor Skeie seconded and the motion tamed unanimously. Diane Sorensen presented to the Board on the marketing of Rolling Meadows East. She provided a drawing showing the lots with homes under construction, lots with model homes, and the lots sold. Jean Ward told the Board that she is working with Diane to determine the demand at Rolling Meadows, but it does seem like an RFF Application would need to be woxked on fox additional gap funds. 9. CONSIDERATION OF DRAFT 2005 HOUSING COMMUNITY DEVELOPMENT PLAN Jean Ward presented to the Board the drab 2005 Housing Community Development Plan. Casey Stotts moved to approve the 2005 Housing Community Development Plan. Thor Skeie seconded and the motion carried unanimously. 10. SCHOOL CONSTRUCTION PROGRAM UPDATE Richard Buchholz, school construction program instructor extended an invitation to the HRA Board for the High School Open House at the School Construction House on December 23`~ from 11 am - 2 PM. 11. FYI 2005 MN NAHRO Legislative Agenda Letter from MHFA re Rehabilitation Loan Program. 12. ADJOURNMENT Thexe being no other business, Chairman Ian McDonald declared the meeting adjourned. ~(~~~~ Recorded by lean Ward, HRA Executive Director MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 21, 2004 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Ghairman Dean Kirchoff at 5:30 p.m. with the following members present: Jim Haugen, Mike Flaata, Farid Currimbhcy, Robert Hantge and Chairman Kirchoff. Absent: Lynn Otteson and Brandon Fraser Also present: Julie Wischnack, AICP, Planning Director, Kent Exner, City Engineer and Bonnie Baumetz, Planning Coordinator APPROVAL OF MINUTES a) Consideration of Minutes dated November 1Ei, 20D4 Mr. Hantge moved to approve the minutes of November 16, 2004 as submitted. Seconded by Mr. Flaata. The minutes were approved unanimously. 3, PUBLIC HEARINGS a) RECONSIDERATION DF CONDITIDNAL USE PERMIT GRANTED TO STEARNSWOOD REGARDING PAVING OF ACCESS AREAS Chairman Kirchoff opened the hearing at 5:35 p.m. with the reading of publication #7279 as published in the Hutchinson Leader on December 9, 20D4. Mr. Hantge questioned the need for a public hearing on enforcement issues. Ms. Wischnack explained the past reconsideration of non-compliance issues and amending the Conditional Use Permit. Mr. Hantge stated he did not think the Planning Commission should be dealing with enforcements issues. Discussion followed on the temporary permit issued. Ms. Wischnack commented on the options of enforcement which would include review by the Planning Gommission and Gouncil and/or the City Attorney. She explained the Planning Gommission could amend the Conditional Uss Permit to extend the time line for the paving to June 30, 2005. Mr. Stearns, property owner, commented on the major problem of paving. . He stated he has scheduled a contractor for the paving. He explained the problems with the ground and the need for the ground to settle before L C%~_`'7 Minutes Planning Commission -December 21, 2004 Page Z paving. Mr. Stearns stated he has 6e bid from the contractor which is $17,D00. Discussion followed on the extension of the requirement in the previous Conditional Use Permit. Mr. Stearns stated he would like an extension of the requirement tv June 30, 2005. He presented the contractor's estimate and a drawing of the scope of work. Discussion followed on the planning Commission review of non-compliance issues. Mr. Flaata made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 5:50 p.m. Mr. Flaata made a motion to recommend approval of the request to extend the requirement to June 30. 20D5. Seconded by Mr. Haugen. The motion carried with Mr. Hantge voting nay. Ms. Wischnack stated this item will be placed on the City Council regular agenda at their meeting held December 28, 2004 in the Council Chambers at 5:30 p.m. 4. NEW BUSINESS a) CONSIDERATION OF LOT SPLITS LOCATED AT 230 AND 245 OTTAWA AVE. S.E. SUBMITTED BY PAUL BETKER Ms. Wischnack explained the request being the same as last month only different lots. She stated all the requirements were met and commented on the conditions requested by staff as follows: 1. The applicanUowner is responsible for filing all appropriate deeds and recording of the lot splits. 2. All assessments will be split according to the document provided November 5, 2D04 (indicates a 50/50 split). Ms. Wischnack reported a variance was granted far lot coverage. Mr. Flaata made a motion to recommend approval of the lot splits with staff recommendations. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated this item will be forwarded to the City Council consent agenda for the meeting to be held at 5:30 p.m. on December 28. 2004. b) PRESENTATION OF THE WELLHEAD PROTECTION PLAN Ms. Wischnack commented on the committee formed to draft a Wellhead Protection Plan. hick Nagy, Water Systems Supervisor, explained the plan is required by the MN Pept. of Health. He reported the first phase is completed and the second phase is mere complicated. He explained the plan is required for the protection of the city water supply. Ms. Wischnack summarized the plan and explained they utilized information from the State of MN. The City must verify the wells in operation and abandoned. Mr. Nagy stated the City hired a consultant to identify the well management area. They have determined there is anon-vulnerable aquifer in this area. He stated Planning and Zoning will control or police Minutes Planning Gommission - Decemper 21, 2D04 Page 3 . the plan. He cnmmented on the map showing the size of the aquifer. He explained accurate data was difficult to acquire. There will be a public hearing on the plan. Discussion followed on the sealing of abandoned wells. Ms. Wischnack stated this is a nonfunded mandate from the State. She commented on the possibility of and overlay zoning ordinance for the City and Joint Planning area. c) DISCU551ON OF PAVED PARKING REQUIREMENT Ms. Wischnack explained the present paving requirement at the time of sale or permit application. She commented on the recent requests which triggered the paving requirement. She explained the staff consensus was to leave the ordinance as it is and to identify the properties in noncompliance. She stated there should be communication with the realtors and property owners regarding the requirement. She stated she used cost estimates as used at Creek Side. Mr. Exner stated the minimum extent of paving is required. Ms. Wischnack stated the cost runs around $10,000 according to the sq. tt. costs at Creek Side. Mr. Exner stated the ordinance allows a 2 inch depth. He stated the compost facility is 3 inches. The key is what is underneath. piscussion followed vn the MPCA stormwater management requirements. Mr. Hantge stated he would rather have property owners attend their public hearing than the applicant who is renting. Ms. Wischnack stated a' note can be added to the application stating the property owner must be present at the public hearing. Discussion followed on the present paving ordinance. Chairman Kirchoff stated the present ordinance is acceptable. Enforcement of the ordinance should be defined and possibly go tc the council directly. It was the consensus of the Planning Commission to leave the ordinance as is. Mr. Hantge stated it would be a good idea to inform realtors and have the information at the closing. Ms. Wischnack stated the assessment search would be a good way to inform the property owner. She commented on using the web site. She stated she will provide an inventory of properties involved for the Planning Commission. d) DISCUSS TOUR ANQ JOINT MEETING WITH CITY COUNCIL Ms. Wischnack stated there will ba a joint Hwy 7 work session with the Council on January 18, 20D5 at 4:15 p.m. She reported a February joint ~~~~~~~ Mlnutas Planning Commission -December 21, 20D4 Page 4 meeting wjth the City Council will be held and the Council will chose a date. She explained the Planning Commission should present a list of discussion items with the Council, 5. OLp BUSINESS Ms. Wischnack stated there is a plan of action from the property owner on the 2"d Ave. dilapidated garage. 6. COMMUNICATION FROM STAFF Ms. Wischnack commented on the agenda items for next month which will include the Water Treatment Plant Conditional Use Permit for their expansion project. 1. ADJOURNMENT There being no further the meeting adjourned at 6:45 p.m. ~J ~~~~~ BOARD OF DIRECTORS MEETING -December 21, 2004 14ospital-Conference Room A/B Members present were: Steve Snapp, Chairperson; Wayne Fortun, Vice Chairperson; Sherry Ristau, Secretary; Dr. Cate McGinnis, Chief of Staff; and Mike Mueller, Trustee. Absent: Bernie Knutson, Trustee; Kay Peterson, Trustee (excused) Others present were: Philip Graves, President; Pam Larson, Finance, Information and Material Services Division Director; Robyn Erickson, Care and Program Support Services Division Aircctor; Cary Linder, Foundation Director; Linda Krentz, Bums Manor Nursing Home Administrator; lane Lien, Acute Care Division Director; Pat Halverson, Community Care Programs and Services Division Director; Brian Weinreis, Executive Vice President Hospitals & Specialty Operations - Allina Hospitals and Clinics; Jim Lyons, Hutchinson Medical Center Administrator; and Corrinne Schlueter, Recorder Chairperson Snapp called the meeting to order at 5:33 FM. Consent Agenda Chairperson Snapp reviewed the following consent agenda items and asked if any items needed to be transferred to the regular agenda for further discussion. The agenda was as follows: ]. PastMeetin Minutes ovemberl6 2004 2. Statistical Re ort se orate attachment 3. Financial Re ort ovember 2004 4. Accounts Pa able and Cash disbursements (November 2004 S. Auxili Meetin Minutes ovember 2004 Following discussion, Mueller made a motion, seconded by McGinnis, to approve the consent agenda as presented. All were in favor. Motion carried. At this time, Jim Lyons, from the Hutchinson Medical Center (HMC), gave a presentation on contract negotiations with Health Partners (HP) and how HMC came to the decision they will not be a participating provider effective January 1, 2005. HIvIC understands the relationship that exists between our organi2ations and believes this decision could have an impact on the patient volumes at Hutchinson Area Health Care. HMC has been participating with HP through MN Health Care Network (MfIN) for the last several years. HP announced in early 2D04 their intention to negotiate with each clinic individually for the 2005 renewal. HMC has been meeting with l-IP for several months trying to reach an agreement. The major point of contention in their discussions is related to their tiering system. The tiering system stratifies clinics and hospitals using cost and quality indicators. High Quality/Low Cost providers are Tier 1. All other providers are Tier 2. (High Quality/High Cost, Low Quality/Law Cost, and Low Quality/High Cost) Patients who choose a Tier 1 provider pay lower co-pay. 5 C~-~~ ~> r~ LI Governing Board Page two December 21, 2004 Those who choose a Tier 2 provider pay higher co-pay. HP has not provided any information to support the classibcation of HMC as a Tier 2 provider, (Ts it Low Quality or High Cost, or both). HP has told HMC they are High Quality and High Cost, but has provided no data to support this or the methodology by which this determination is made. HP does not provide this information to members when they call for more information. They are told High Cost and/or Low Quality. HMC believes that HP is misleading consumers with confusing information that is not supported openly with data. Effective January 1, 2005, HMC will not be a participating provider with HP. Patients can still come to HMC and will have coverage at the out-of-network benefit level. Lyons informed the board that 5-1/2% of their busiriess is related to HP. HAHC will still be In the nehvork, so hospital charges will be covered at in-network levels. Graves added, "1-IAHC does not have a finalized contract For 20D5, however we have reached agreement and intend to sign." Lyons informed the board that the issue is not about payment rates, as this will cost HMC more than signing the contract. He stated this is about a philosophical difference between HP and HMC, particularly pertaining to the way information is provided to the consumer. He said, "HMC Physicians want to continue caring for their patients are committed to working with them through this transition. HMC values the relationship with each patient. This is entirely an issue with HP and not with patients". The board thanked Lyons for the information. Reealar Aeenda 1. New Business. A. Medical Executive Committee Meeting &_Credentialin . Dr. McGinnis provided a report on the recent Medical Executive Committee Meeting. The following practitioners were recommended for membership to the Medical Staff. Transfer from Provisional: Brent Bullis, MD Radiology Courtesy Reappointment: Glen Geradds, LAAC John Kerber, PsyD, LP Dhanush Prasad, MD Peter Smyth, MD Tim Remple, MD Hoo Yin Wong, MD Hilary 3anda1l, MD Additional Privile es: Joseph Mayland, DO Chemical Aependency Psychology Surgery Internal Medicine Family Practice Urology Psychiatry Allied Health Ind. Allied Health Ind, Courtesy Courtesy Active Active Active Open Tubal Ligation, Laparoscopic Tubal Ligation, Post Partum Tubal Ligation ~(~~~~i Governing Board Page three December 21, 20D4 John Bergseng, DO Resignations: Mitchell Gossman, MD Action needed. Post Partum Tubal Ligation, Laparoscopic Tubal Ligation Qphthalmology Following discussion, McGinnis made a motion, seconded by Mueller, to grant membership and privilege and to accept the resignation to the above listed practitioners as recommended by the Medical Executive Committee. All were in favor. Motion carried. At this time, Chairperson Snapp thanked Dr. Cate McGinnis for her years of service as Chief of Staff. Snapp reported she gave us insight as a physician that other trustees don't have. Then Snapp presented Dr. McGinnis with a gift on behalf of the Board of Trustees. Graves added he wanted to thank Dr. McGinnis for her exemplary role in leadership of the medical staff. B. Construction U date. Andey Rasmussen, from McGough Construction presented the Construction Project Status. Significant changes since the last update were: • ER -Phase lI, they are busy sheet rocking and should be complete the second week of January. • PACU Area - is in the process of being finalized. • QB and Birthing -finishes are being completed. • Med Surg and patient rooms -Started the electrical upgrades and have completed four of the 19 rooms. The wall covering took longer than anticipated. • March 2D05 is set for the completion month. • Budget - we are currently 95% billed out. • The Nurse Call System is under control. • Fire Alarm System -have had coordination problems with the vendor. • In the Plaza next door -the roof project was bid and approved. The interior structural work is in the process of being rebid. C. Strate ig c Plan, Graves presented, in detail, the 2005 Strategic Plan, a copy of which had been e-mailed to the board members. Following discussion, Ristau made a motion, seconded by Fortun, to approve the 2005 Strategic Plan as presented. All were in favor. Motion carried. C, J 51 r~~~l . Governing Board Page four December 21, 2004 D, O eratin and Ca ital Bud et. Graves reported a committee of Wayne Fortun, Mike Mueller and Kay Peterson met with staff and reviewed the detail which supports the budget for 2005. Fortun explained the committee went over the key assumptions and supporting documentation regarding the budget. The information input process from staff for the preparation of the budget was reviewed and believed to be satisfactory. Fortun reported the volumes in the budget appear to be fairly aggressive and staff will need to be mindful of this if volumes don't materialize. • Following discussion, Fortune made a motion, seconded by Mueller, to we approve the 2005 operating and capital budgets as presented. All were in favor. Motion carried. E. l;lection of Officers. Snapp reported on the duty of the board to elect new officers during the month of December. He advised the board that the by laws of the board state that positions will be filled from the floor Then Snapp stepped out of his position and Graves assumed the chair for the election of a Chairperson of the Board. Graves asked for nomination for the Chairperson. Snapp nominated Fortun, and moved that nominations be closed motion was seconded by Ristau. • Al] were in favor. Motion carried. Chairperson Snapp then assumed the chair and asked for nominations for Vice Chairperson. Snapp nominated Mueller and moved that nominations be closed, motion was seconded by McGinnis. All were in favor. Motion carried. Chairperson Snapp asked for nominations for Secretary. Snapp nominated Ristau and moved that nominations be closed, motion was seconded by McGinnis. All were in favor. Motion carried. Mueller made a motion to close the nominations, seconded by McGinnis, al] were in favor. Motion carried. Graves added the Mike Mueller will be attending the Patient Safety and Performance Improvement Committee Meetings each month. F. McLeod Count Contracts. Halverson explained to the board the current state of mental health services within the State of Minnesota. She also explained the relationship between McCloud County and Hutchinson Area Health Care as it relates to the contractual relationships for the provision of behavioral health services. Halverson explained the county contracts and the differences in reimbursement from the various payors, other than McLeod Co. for these . services. Also explained were the financial increases from the county for services `~ ~~~~~~ Governing Board . Page five December 21, 2004 for 'OS and the profit and loss statement for the county business far these contractual services for `04, Following discussion, Fvriun made a motion, seconded by Mueller, to renew the McLeod County Contracts, as presented for `05. All were in favor. Motion carried. Allina Management Contract_ Weinreis reported he was working on the Allina Management Contract and advised that legal council is currently reviewing the contract and will be advising on changes to consider for the next term. Weinreis stated the current contract expires 12/31/04 and the agreement would need to be extended for a limited term until the contractual relationship is finalized. Weinreis advised it is Allina's desire to enter into a contract far ' DS and a time limited extension of the current contract would be accepted by Allina. • Following discussion, Ristau made a motion, seconded by Forhrn, to authorize the Chairperson to extend the current Allina Management Contract to February 15, 2D05. All were in favor, Motion carried. II. Renorts• A. President. Graves reported on the various activities surrounding the Privatization task force meetings. On January 25, the task force will request action of the council for enabling legislation in order to address the PERA issue. B. Acute Care. Lien reported we are working in OB with some folks and making it a meaningful experience to have an "open adoption". A woman having a baby here can meet the adoptive parents. C. Care and Prog~upport Services. Erickson reported we are working on a process to train our Leadership Staff in a Healthcare Leadership Program. We had Dr. Walker and Dr. Hankins do a Women's Health Program. D. Community Care Programs and Services. Halverson reported home Care and IIospice is breaking even. Birchwood will obtain a license soon and as of Friday have filled all staff positions. The house will be open sometime in 7anuary, E. Finance Information & Material Services. Nothing further to report. F. Senior Care Programs and Services. Krentz reported the Department of Health surveyed the nursing home the week of December 6a' and had their exit interview on December 9's. They were here from 7;00 AM until 9:OD PM, and we had • a really good survey. A plan of correction and will be arriving far three minor deficiencies and they will perform a drop in survey in.the next 60.days, ~5 («~~ Governing Board Page six December 21, 2004 G. Director of Medical Affairs. Mulder reported we will be implementation our blood glucose protocol in 7anuary and will be doing education with the Medical Staff and Nursing Staff on the protocols. I•I. Foundation Director. Linder shared statistics and reported during 2004, the Foundation received $178,000 in revenue. The goal for 'p5 is $355 OOO.in income. Patient Safety Performance Imnrovcment Committee. Schermann reported on the focus of the core measures work through ICSI (Institute of Clinical Systems Improvement) along with the activity on open access scheduling for Outpatient Mental Ilealth. Allina Report. Weinreis reported on progress in implementing the automated medical record installation in Buffalo. As a result of the Buffalo installation, Abbott has changed its starting date on the ltilectronic Medical Record. He repotted Denny DeNarvez, President of Abbott Northwestern has resigned. Allina will also finish the year very strong financially. Members thanked Steve Snapp for his excellent leadership for his two years as Board Chairperson, and Graves commented it was so good to be able to call Steve and have him so readily available. Snapp requested if additional business needed to be discussed at the meeting. Hearing none, Mueller made a motion, seconded by Fortun, to adjourn. All were in favor. Motion carried. r~ R~e/spectfully submitted, L"~c.~..~..,.~~ `J Corrinne Schlueter Sherry Ristau Recorder Secretary .~ ~r~~~' r ~ L J r~ L J ~ 2004 ~ GITY OF HUTCH INSON FINAN CIAL REPORT I ;DECEMBER p~elimina~ 2003 2004 20 04 2004 _ __ _2004 DEC__E_M REVENUE REPORT -GENERAL DECEMBER _ DECEMBER _ YEAR TO ___ ADDPTED BALANCE ERCEN ----- I YTD MDNTHTO _ ATE ACTUAL BUDGET REMAININd _ - ___ _l . I - _. 2 1 4 3 ~ 3 J 91 ...... ....... LICENSES ~ S _ _47,477.79 . ____4,802.80 . 9 .. __43,82805 8 - ..43700.00 - _ (120.05 8 ... . . 100 -- _____________ . .. ~ 220 000 00 72 91 285 234 TS AND FEES , ~ P RM 400 542.64 101 41 _ 6 515,721 8 , . . , _ _ INTERGOVERNMENT L REVENUE l 2,702,759.48 1,138,121.27 2,948,422.84 2.585,051.00 (383 371.6x -- 11 CHARGES FDR SERVICES a _ 1.344,036.87' 85,768.64_ _ 1574,812.10 1,391,898.00 182,714.70 _____11_ _ _ _ 'I FINES~& FORFEITS --- 71,360.32 -- 5,148.88 53,998.82 88,000.00 .__14,001.18 .. 7 SALES _ __ -725.37 __ 0.00 _ (488.33 ._ _ O.OD 499.33 _ 14 38 4958 47 000 00 32 956 36 4 INTEREST~ 25,474.08 0. X . .. , . . , ....-- - ----- I _ _____ -- - ~ REIMBURSEMENTS _ ~ 363,759.55 ----- ----..... 86,350.74 219,34820 247,338.00 .27,988.80 8 I 'TRANSFERS j 1,393,788.88 676 026.22 1,508,142.30 1,478 500.00 (29 842.30 10 __ (SURCHARGES _BLPG PERMITS 439.02 (7,664.16 _ 489.78 _.._0 _(489.78 TOTAL l _ 9,076 249.01 _ 3,572,381.28 9,938,941.08 9,437,767.00 -501,174.06 _10 , ... ..... i . ... I _ ._ ~~-- ~ --- ..._.. _. _ -- - - ~ -- 2004 CITY OF HUTC HINSON FINAN CIAL REPORT _ DECEMBER 2003 2004 20 04 2004 2004 pECE _ ______ ;EXPENSE REPORT -GENERAL __ DECEMBER _ ___ _ _ DECEMBER __ . YEAR TO ___ _ ADOPTED BALANCE ERCEN ----, j ~~ I ~ ~ YTD MONTH ATEAdTUAL BUDGET REMAINING ... I _... . _. .._...__ .. _. 001 MAYOR & CITY C_____..--_...___. OUNCIL 002 GITY ACMINIS7RATOR .-.__. ..- 52,506.37 232,330.03 - ___ 3,285.95 24,121.51 _.... 52,242.95 245,032.39 57,749.00 252 342.00 _ ___5,508.05 7 309.81 9 _ 8 ~~,003 ELECTIONS ~_ . '~ 004 FINANCE DEPARTMENT 005 MO70R VEHICLE ......_8,877.80 388,445.74 ___144.64 55,837,53 10.854.8D~ 405 227.51 189.830.59 _ 75,734.00 448,759.00 184,474,00 .._ _. 4,279,40 43,531:49 __4,643_41 ___ 7 ______9 9 ..____._..__._.____ SING 38,471.00 39,457.00 41,000.DO _.._1,543.00 __. __ _ _._ 0ps LEGAL 12x,146.48 20,288.87 173,215.96 _ 190,318.00 ___17,103x4 _ 9 _____ ___ ~~008 PLANNING 152,948.58 __ __ 15,00919 _ 184,573.51 __ 161x509.00 (3x084.51 __ 10 ! 009 INFORMATION SERVICES 103.888.03 12,348.29 126892.52 160,108.00 33,215:48 _ 7 110 POLICE DEPARTMENT 2,458 868.02 222,630.38 _ 2,376,457.44 2,489,349.00 _ 92,891 56 9 115 EMERGENCY MANAGEMENT ~ 7,699.30 82.17 5,224.00 12,000.00 _ 8,776.00 4 120 FIRE DEPARTMENT _ 402,559.00 49,062.18 _ 386,662.83 387,408.00 .~18 258.83 .10 130 PRDTECTIVE INSPECTIONS ' 182,477.48 13J115.88 203,417.36 212,071.00 ....8,653.84 9 -- _ ', 150 ENGINEERING ~ _ _ __ . 514,011.8A _ _ _55140.00 477,509.07 __ _488191.00 10881.93 ___ 9 ~ 152 STREETS&ALLEYS ~ -~- 851,375.08 - _ 85,609f28 782,131.73 778425.00 (3708.73 _ __10 ~ ~~180 CITY HALL BUILDING 151 221.31 11,359.98 12107.08 134,787.00 _13,678.91 ___ 8 ~ 201. PARK/REGREATION ADMINIST_ I 202 RECREATION . __ 168,584.27 ._._208,418.87 _ 18,299.33 _7,49728 _ _ 169,812.91 184 245.58 _ 183 080.00 197,758.00 1 378 00 __ .13 267.09 13,512.44 43) 897 (13 9 __8 12 N CENTER 203 SENIOR CITIZ E 81,845.89 7,368.07 65,265.43 , . 5 . , _ _ _ I~; 204 CIVIC ARENA ._L...__.....__._._. - - ~~~ 280,805,92 -~---34,978.83 ___._282,658.10 _ _ 281283.00 _._(1 385.10 1 205 PARK DEPARTMENT 751881.41 57,773.54 -______ 855,380.33 _ 788,113.00 - X7,267.33) ___1 _ ____ _-____ ___-___ _ _ _ -_ 208 RECREATION BUILDING & POD ( 83 840.87 8,372.41 117,452.57 122,327.00 4 _ 4,874. 3 1207 EVENTS CENTE R , 177,464.69 16,207.02 ---- 188,469.41 183,388.00 ...._ 8 OB3.41 1 -. . _ __ ___ 9,249.75 ...1,478.46 __ 11,122.08 _ .13250.00 _ 2,127_91_ ____ 250 LIBRARY __ 132,491.04 _ 3,843.87 143,288.08 148,346.00 5,081.92 I 301 CEMETERY .._...... _.._._ 122,488,97 12,914.72 .... _._ ..... 1 119,470.71 .......... . _ _. 121 249.00 1,778.29 _._. 310 DEBT SERVICE ........ _. _ ~...._._-_- 181,048.78 142,603.75 212,148.78 --- _ 279 741.00 .____~ 592.21 ___ I 320 AIRPORT 350 UNALLOCATED GENERAL EXP -- -- 111,997.15 664,600.88 ___ 10,105.38 138,584,77 _ 83,594.95 808,3x4.38 120,914.00 885,451.00 37,3 .. 178,108.62 ~ __ 98 067 8 911 00 8 368 843 14 406 TOTAL `--------I--- ~-----~ 8,810,828.29 --._.........._. 1,04x,555_24 3 . 6 1 8, . ~ , , . , _. _ ....~- zao 8ER ', TAGEI USEDI 36°k! ,27% A2%, 4.08°k 3.13% 9.41 %I 0.00%~ 5,48% 8.88°~'I 2.00%~ 0.00°~ 5,31% -- 2004 MBER TAGEI USEDI, --I 0.47%i 7.10% 1.72%I 0.30%I 7.61 %~ 96.24%~ 1.01 1.80% a.zs~o, 8,24%~ 3.53%i 5.24°h~ 5.92% 7.81 °k! 0.48%' 8.85%! 2.75%i 3.17%~ 7 :03%', 00.49%~ 07.1 B% 98.02%i 03.72% 83.94°~ 86.57%. 98.53°(°_1 96,54%~ 89.14%I, 82.13%~ 95_67%I, ~~ ~~j REVENUE _ rellminary- ~ - -- CITY OF-HUTCHINSON FINANCIAL REPORT __~ ~ _- - I 2004 P..---------- R 2003 2004 2004 2003 REPORT-GENERAL ACTUAL DECEMBER',,, i .. ...__. ...__--___~___...--~_. ~~EACTUAOL ABODGED REMANNNGLERCENUSE~O~~ .I '~ .. l~ _. -. ~ 2Y727 335.7fi ~~ 7.:499 7794 {t i 3,079,841,08 _3,371,280,00_ _297,438.94 ~ 97.38a°~I _ 47,477.78 _4,8_0_2._80_ _ 4.3,820.0.5_______43_,700.00 TAXES -_-_ _----_---- ------ ~.---~~~ 2948422.54 2585,0501.pOf---~~- (120.05)_ 70027/° 'PERMITSANpFEES I 400,542 _841____67,101.41(__ (295,727.9121._.__.-.--234.42% INTERGOVERNMENTA 1~pINES &EFORFE TS VICES VENUE 12,344 36032-~ ~- 7_185,148 89~~~1~553~998_82 7_~368,OD0.0~ (184,001_8 --- J9~.43% ~ (725.37) _ _ _ 0_00 _ (499.33 0 DO _ 499 33 _ _ 0 00 k INTERESTS .-...-...._. _____ ----- RE M6URSEMENTS _ __ __- _ 363,758.55 98 350.74 219,348.20) 247,398 00 ~28 989 80 ~ 88.88%1 'TRANSFERS ... ...7 1,383,788.88 ___676,026221 1,508,142.30 _1,478,500.00 2 488.78 _ ~ 100.00%~ (SURCHARGES-BLDGPE__RMITS 439.02 ___1,664-18 489.78 ~_.) ~- ~ ~ ~ .--_ _.- --- 9,078,248.07 '~ 3,572,381_28 9,938,941.08 ~ 8,A37,767.00 5501,174_O6)~ ~~ ~ ~~---~-- - TGTAL ~ ._ -. __._-_ .. .... .. -~----._.-.-.~_..------.. - 31°k- __ _ _ 2004 - DECEMBER __ 2003 2004 2004 2004 200.4 I ~EXPENSEREPORT-GENERAL DECEMBER - -- ~SUMMARI2:ED _ YTI I .. _ ..L .. .... .- .....- .._ 1- -- -- 'General Govt. I 1,437,961.0 Publlc Safety ~ 3,051,803.8 Streets & Alleys _ 1 365,388.9 ~~Parks & Recreation i __ 2,1_79,078,4 Miscellaneous _ 776,598.0 ~ ITOTAL ~ 8,870,fi28.2 - - - '....~.. - ------~---1-----'-- DECEMBER YEAR TO ADOPTED >EGEMBER! -RCENTAGE USEb 181,908.84 1,528,434.12 1,656,181.00 127,746.80_ .92.28%, 7 _ 284890.59 2,971,761.63 .3,D80,826.00 08,064.37 0 ..... ~_ --- -- --... _ .. --- ~ ~ ~_- ~ -- _ _ 97.1)9%i 2 ~~ 140,749.28 1,258,640.80 _1,286,816A0 __ 6,975.20 99.45%; 7 167,731.53 2,118,143.19 ~,I 2,080,182.00 f (37,861.19),.--. 101.82% 3 289,273.90 _1,105,008,12 1,328,106.00 ~~ _ 221,07.88 83.33%. - ----. _ .. -- -~ -~ 95,67% 9 _ - 8,983,087.86 9,389,911 _DO 408,84314 1,044,555.24 - -- - - -- ~~C~J,~~ CITY OF HUTCHINSON C ERTIFICATES OF DRPOSIT 21-Jan-05 December 31, 2004 . Date Date Interest Of Of Institution Descri lion Rate Purchase Maturit Amount US BANK Money Market 1.43% 1113!2004 1111912008 375,000.00 Smith Barney FWLMC med 4.OD% 7/30/2D04 7127/2D12 288,500.00 step up Smith Barney FHLB C 4.05% 117/2004 7/3D12009 300,000.00 Smith Barney FHLB C 4.375°~ 9/1912001 4/11/2005 750,OOO.OD Smith Barney FHLB C 4.180% . 9/25/2001 4119/2005 270,OOD.00 Prudential pool 336914 7.226% 12 31 98 02 01 2028 7,325.78 Expected life 6.2 years Smith Barney FHLM -C 4.650°/0 1112112001 5/21/2007 3D0,375.00 Prudentail pool 336398 7.270% 12 31 96 02 01 2026 4,815.61 Expected life 4.1 years Prudential FHLB 5.00°/0 5/2212003 5/22/2013 300,000.DD Prudential FHLB 4.009'0 6/12/2003 6/12/2013 30D,OOO.DD • Prudential FHLB 1.190% 6/26/2003 06!26113 400,D00.00 Wachovia FHLB 3.000% 711612003 7/16/2013 200,ODD.00 step up Waohovia FHLB 3.000% 12129!2003 12/29/2008 125,OOOA0 step up Wachovia Money Market 11!12!2004 open 300,OOO.OD Wachovia FHMA 2.250% 711912004 7/19120D7 200,000.00 step up Wachovia FNMA 3.OD0% 8124/2004 2125/2008 100,000.00 step up Home State Bank 3.000% 8/13/2004 8/13!2005 200,OD0.00 First Minnesota 2.670% 11116!04 12/15/05 400,DOO.D0 First Minnesota 2.380% 08117/04 08!16105 750,OOD.00 Wells Fargo 2.210°k 07!16/04 D7/21lOS 750,OOO.OD Wells Fargo 2.390% 09/16/04 D9l16/05 750,OOO.OD First Minnesota 2.580°/° 11/15/04 11117105 750,OOD.00 $7,831,018.39 ~~(~~ ~ RESOLUTION N0. 12618 CITY OF HUTCHINSON C~ RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Dodge Dakota $17,184 Replacement -Fire Central Yes Hutchinson Auto Center Garage jeep Cherokee $19,813 Replacement -Engineer C. G Yes Nelson Dodge GMC Yukon $30,112 Replacement --Police C.G Yes Nelson Dodge GMC Ford Crown Victoria $20,772 Replacement--Police C.G Yes Superior Ford Auditing Services $28,000 Annual audit Finance Yes Abdo Eick & Meyers LLP Cell Phone Service $40,000 Reduction of billing cost- All Yes Midwest Wireless Contract (proposed est. raew contract Departs. 12/8/2004) following items were authorized due to an emergency need: ITEM ~ COST ~ PURPOSE Date Approved: Janu 25, 2004 Motion Made By: .Seconded By: DEPT. BUDGET ,VENDOR Resolution submitted for Council action Kenneth B. Merrill by: Finance Director ~aCb~ 1 r ,~ ~:: ~ ~ .w.. "T~JP4: crry~of ~' I~~ 11 I Hassan Street Sonthcas[ Hutchinson, MN 55350 (320) 587-5 I S 1lFax: (3211) 2344240 City of Hutchinson APPLICATION I'OR BINGO C=AMBLING AEVICE5 LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 Al] applications must be received at ]east 30 da~be(ore event in order to be considered _. , . '~Ai1n CPtit5il~~TVitO{i'„1}nh~;ai,~,. ~ ; ~1~~~ ,~ ~ ~, ~ ,n ~ ~ , i~, ":~'n , ,~ .. ~ .ti7; _~'~.; 90', I ^ Full Year Ianuary 1 -December 3l, Pee: $100.00 [~, Short Term Date(s) t ~~ ~OS - Fee: $25.00 • vuvu i ~ e ~/n Mr~t} Name Address where regular meeting are held i 11 Day and time of meetings? .-~ ~41 .~~-66~I Phone Number ~ /tint -~r~-' ~b Cory State Zip ~ {~. Oy ~~ Is this organisation organized under th laws of the Sta ~ of Minnesota? ~ yes ^ no How long has the organization been in existence?~r r~ How may members in the organisation? ~1 [~ What is the purpose of the organization? ~on r /a t-vr l ct +~~^4~ '~°" ~` In whose custody willnorganisati~n records be kept? Tr.E+u[ ~* IA R - iv~a ~.YJ ki - 3 3 hon~N~ bet Name Address Cie State Zi "Fidelit Bond'InfartttittiYrq".';a`,'. ', ~-,. awn;,'"'iii ~ a ';i; ~r, The following information is provided concerning a fidelity bond given by the gambling manager in favgr of the organization: of bonding company Address of bonding company Amount of bond: ication is hereby made far waiver of the City Duration of bond: quirements: D yes__ ^ no State Zip `~ ~C~ Ciry of Hutchinson Application for Bingo Gambling Devices License Pugt 2 of 3 Dti'1 Atitliiitiz.edOfficeroft1ieOr, anlY.aiioh`Infbirnation yihi ::'q~'r,~~".;;:i„:': ~:"``t'."~"4x`A~,lali~r'., ~~ '^i'~% '•"*I`-:'' S~el/t ~yyz/ 3zo . 5Y7 • iy True Name Phone Number Iq -1k o2oq~' $~' ~~tM vr~ -cS3b~'- Residence Address City ,,y~j ~- State [/Zip Date of Birth: ~ / .3a 1 7C~ _ _ Place of Birth: ~ rJr./G~' __L1__~ Month/day/year Ciry State Have you ever been convicted of any crime other than a traffic offense? ^ yes ~no If yes, explain: C, i h'ft7:P f~sf ~1rQb~ Trne I Residence Address Date of Birth: ~ l / %~ / -s Mnnth/day/year -- Y3.'I - O ~y P one Number Ciry State ~~ Place of Birth: a ~ Ciry State Have you ever been convicted of any crime other than a vaffic offense? If yes, explain: How long have you been a member of the organization? Name of lacarian where game will be plays nbf ~v r~ S P~4 rS Address o locarinn where game will be played Date(s) and/or day(s) gambling devices will be used: Hours of the day gambling devices will be used: Maximum number of player: ~~r^t Ndl~ City From a3y~sb56 Phone Nnmber vl~,J ~~o State Zip through AM AM To ~M_ Will prizes be paid in money or merchandise? O money O merchandise Will refreshments be served during the time the gambling devices will be used? Oyes Ono If es, will a char a be made for such refreshments? ^ es ^ no fjfftcCTF ,bf, thC," „ 8r112a1i01t~~(7 ~'tecessp ~, `118t additional names n%1 Sl• dratG Sl}e~f. ~ ~-:~,,~:'',~:'id"",, M,~i'~~'ryii,;~'~"'i~lj$~11~'11'1;(l~'",CI'~1~~:;P'i`i Name Title Residence Address City State Zip ~,,, ~t~~ -- Prel r dt:.~- c~,~-- Name Title ~~ ~~r3~ t ~ ~ x- ~o ~ Zn ,~ ~'~ - ld t ! Residence Address State ~p City (p ' M ' I l~~ ~-%II>•dt r'1'~rutlWA [ ~'~ ~. ~GN~N l~CGJ/YC~ Name II .~__ ~~c~ Ir.W I.-tl. ~ ~ ~ / ~ Title aLwMVO~ f'1'l~ ~~O Residence Address - Ci State Zi ^ yes l'~no ~~) Ciry of Hutchinson ~ Application far Binga Gambling Ihvias License ~ Aagr 3 of 3 Name Residence Address Ciry Name Address City Title Name Residence State ',41+@G1G1~r:($d~l~'~11~'i;~j'{l~',l`;~{~r~~'~u~~~l ~~?i',tYi`~~AII~,'i.'"i~Id~i;a~~~Ei{+w~lhr `,~d ~rr: :~,~.. ~.x~.,~; 4ii(luds"~~;'n%;)`~i;~1ii~~-'u c,:GVFiTr1i+'!"~i;"~`4~'7~,K""/ii ',~11tUlU C~j. ,"'1IIUAl'~Y ~~';n~~r; ~, ..,,~. The following hems need to be completed and/or attached in order for the application to be processed: Capy of the official resolution or fficia] tan designttting the gambling manager: ^ yes ^ no Copy of insurance that meets or exc limits established in the ordinance: ^ yes ^ no A list of all active members of the ga 'zation: ^ yes ^ no Application fee paid in full (check or money order): ^ yes ^ no '~1 ~. S • ~~ A lication enm ]eted in full and si ned b both authorized officer and amblin mans er: Q es ^ no • Rave you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of x11 laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ~I yes ^ no ~ Authorized Officer ~l yes ^ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of I3utchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. J 12. ~~ _ re of authorized officer of organization Dare Signature of gambling manager of organization Date `J City Council ^ approved ^ denied Notes: ride State Zip State Zip r~<<~ RESOLUTION NO. 12610 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 1 PROJECT NO. D5-01 WHEREAS, it is proposed to improve: North Central Trunk Sanitary Sewer from 81uff Street to the Tartan Park lift station (4th Avenue SE) -complete replacement of an existing trunk sanitary sewer main and installation of a new roadway by construction of sanitary sewer, storm sewer, watermain, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, trail, landscaping, restoration and appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement has been referred to the Director of Public Works for study and that ha has worked with SEH Consulting to review and complete a report, and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. • Adopted by the Council this 25th day of January 21)05. Mayor: Steven W. Cook City Administrator: Gary D. Plotz u ~~~~ FROM: Kent Exner, City Engineer DATE: January 18, 2005 SU9JECT: Letting No. 1(Prvject No. OS-01 OBJECTIVE To determine the feasibility of replacing the trunk sanitary sewer main from Bluff Street to the Tartan Park Ilft station at 4`" Avenue SE. PROJECT DESCRIPTION Per the City's input and criteria, SEH Consulting studied and prepared a 'Repoli of Feasibility' dated February 25, 2004, regarding the Northwest Sanitary Trunk Sewer Improvements. This report examined the need to convey future sewage flows from the Campbell Lake, Judson Lake and California Street areas in the northwest quadrant of the City to the existing lift station at Tartan Park. Several infrastructure improvements were determined necessary to meet the anticipated service demands. Noted among the report's recommendations is the need to replace the existing 24-inch ccncretelsteellvetrified clay pipe between Bluff Street and the Tartan Park lift station with a 30-inch PVG pipe to ensure adequate capacity. The existing pipe will not be capable of conveying the future combined sewage flows from the north and northwest areas of the City. The replacement of the trunk sewer east of Bluff Street at this time will allow for the trunk sewer to be extended west within Mn(DOT's TH 7 project corridor in 2006 and 2007. In addition, with the new Water Treatment Plant (WTP) being constructed in 2005 to 2007, adequate sanitary sewer service to the plant will be necessary to convey the discharged treatment system effluent. The WTP project will also include the construction of a treatment pond system within the existing "bass pond" area that lies over the proposed trunk sewer alignment. Tartan Park and the surrounding area will be disturbed during the installation of the proposed trunk main. This construction will provide an opportunity to address the desire to provide a mare visible and manageable access to the park. The proposed park entrance road (Ontario Street SE) would be off of~ 5s' Avenue SE immediately north of 3M's entrance. This new roadway would allow for the closure of 4 Avenue SE immediately west of the park and old railroad crossing. ENVIRONMENTAL CONSIDERATIONS The proposed alignment of the trunk sanitary sewer main will cross an existing wetland area just east of 81uff Street ("bass pond") and the South Fork of the Grow River. Appropriate provisions including erosion control measures, construction requirements and restoration details have been outlined within the project plans and specifications to minimize impacts tv the wetland and river areas. All necessary permits and approvals from local, state and federal agencies have bean applied for. ~c~~ TO: Mayor and City Council PROPOSED IMPROVEMENTS The location and alignment of the fallowing proposed improvements are shown within the project location map and general layout plan (see appendix): Replace the existing 24-inch trunk main with 3D-inch and 36-inch PVC/ductile iron pipe from Bluff Street to the Tartan Park lift station. Construct new roadway (Ontario Street SE) between 4'~ and 5'" Avenue SE. Reconstruct/replace existing utility infrastructure, roadways, trails and park features that are impacted by the proposed improvements. COST SUMMARY The following cast and funding estimates are based on previous experience with similar projects, current funding alternatives, and estimated construction costs (see appendix). Final project costs will be based on final plans and actual bid prices. The estimated casts are expected to be conservative, so that final costs are not expected to exceed these amounts. However, these estimates are not guaranteed amounts. ESTIMATED COST TOTAL Construction C45}' $1,45D,000AO Land Acquisition $0.00 EngineeringlAdministration/Fiscal $130,500.110 Cdnsultant ,, ' $217,500.00 ESTIMATED T.OTAC:'i C $1,798,000.00 ESTIMATED FUNDING TOTAL Assessable Cost i $0.00 Deferred Assessable Cost $O.OD City Bonded:. ,. ' . , ":: ', $O.qO City- WastewateY Fund 51,798,000.00 City-Water Funtl 50.00 City - TIF $0.00 MSA : $0.00 Mn1D0T $0.110 ESTIMATED 70TAL, $1,798,000.00 SCHEDULE The following proposed schedule is subject to change depending on the project approval process, construction timing, and other outside factors: January 25, 2D05 -City Council considers Resolution Receiving Report and Waiving Hearing on Improvement, Resolution Ordering Plans & Specifications, Resolution Approving Plans & Specifications and Ordering Advertisement for Bids January 27 to February 4, 2D05 -Advertisement for Bids published February 8, 20D5 -Informational Meeting (if necessary) . February 18, 2005 -Open Bids • February 22, 20D5--City Council considers Bids • March to September 2005 -Construction (~~) This proposed schedule achieves the completion of this project prior to the start of Mn/DOT's TH 7 project in the spring of 2006 and coordinates the proposed improvements with the Impending Water Treatment • Plant project. PROJECT FEASIBILITY I have studied the following project and Fnd that the proposed improvements are feasible and recommend they be constructed: Project No. 05-01 North Central Trunk Sanitary Sewer from Bluff Street tc the Tartan Park lift station (4's Avenue SE) -- complete replacement of an existing trunk sanitary sewer main and installation of a new rcadway by construction of sanitary sewer, storm sewer, watermain, grading, gravel base. concrete curb and gutter, bituminous base, bltumincus surfacing, troll, landscaping, restoration and appurtenances. APPENDIX • Estimate of Construction Costs Project Location Map General Layout Plan • ,~~~ ~~. ~~ ~ s~H r L r1 LJ Hutchlnaon, Mlnnuota Nakh CaMral Trunk Sanitary Sewer NovomMr 80, 2004 Revised Data: 1!5!2005 C~V~~maMa entl 6eni.gs~.~xnLersi settings\T~mparary MIemN Fibs\OLK27~SE~,nl~lghean 1 OB01 Red Circle Odve, Suite 2tl0 Minnetonka, MN 55343 ITEM NO. 2D21.501 ITEM DESCRIPTION Mobilization UNIT LS ENGINEER'S ESTIMATED UNIT COST 542,565.26 TOTAL ESTIMATED QUANTITY 1.00 ENGINEER'S ESTIMATED TOTAL COST $42.5662 501 • 2031 Field Office T e D EA 56,ODD.00 1 $B,ODD. . 21D1.501 Clearing ACRE 51,20D.00 0.06 $72.00 502 2101 Clearing TREE 5400.00 B $3,200.00 . 506 2101 Grubbing ACRE SI,200.00 D.OB $72.00 . 2101.507 Grubbing TREE 5400.00 8 $3,200. 2102.501 pavement Marking Removal SF 51.75 427.00 $747.25 2104 501 Remove Curb and Gutter LF S3.D0 120.00 $380.00 . 2104 501 Remove Sewer Pipe LF $lo.UO 235.00 $2,350.00 , 501 2104 Remove Watermain LF S1D.00 40.a0 $40D.0 , 505 2104 Remove Bituminous Pavement SY 54.00 1350.00 $5,400.00 . 509 2104 Remove Drainage Structure EA 5200.00 3 $600.00 . 509 2104 Remove Manhvl0 (Sanitary) FA 5400.00 9 53,600. . 509 2104 Remove Gate Valve 8 Box EA 5700.00 3 $300.0 . 2104 509 Remove Hydrant EA 5600.00 1 $600.00 . 2104 508 Remove Sign FA SI00.00 1 $100.00 . 2104 513 Sawing Pavement (Full Depth) LF $3.15 285.00 $887.75 . 523 2104 Salvage Casting (Storm Sewer) EA SIOO.DO 3 $300.00 . 2104 523 Salvage Casting (Sanitary Sewer) EA $100.00 9 $~D• . 2104 601 Remove Sign, Posts, & R.R. Ties LS .53,000.00 1.00 $3,000.00 . 2104.801 Salvage & Reinstall Wooden Post LS 57,000.00 1.00 $7,000.00 2104,801 Selvage & Reinstall Park Accessories LS ~ 520,OD0.00 1.00 $20,000.0 2104.601 Salvage & Reinstall Large Diameter Boulder LS SS,OOD.00 1.00 $5,000.OD 2104 601 Salvage & Reinstall Chain Link Fence, Fabric, & . Gates LS 515.000.00 1.00 $15,000.00 2104 601 Salvage & Reinstall Rip Rap LS $IO,OD0.00 1.00 $10,000. . 2105 501 Gommvn Excavation (P) CY SS.DO 24B1.OD $18,688.OD . 522 2105 Select Granular 8vrrow (CV) (P) (Roadway) ~ CY 520.00 1125.00 $22,500.00 . 2105 522 Select Granular borrow (LV) (Trench Backhlp CY 516.00 3700.00 $59,200.00 . 2105 525 Topsoil8orrvw(CV)(P) CY $9.50 850.00 $8,075.OD . 2105 601 Dewatering LS 570,D00.00 1.00 $70,000.00 . 21 D5 804 Geotextile Fabric Type V SY $2.00 2500.OD $5,000.00 . 2211 501 Aggregate ease, Class 5 (CV) (Parking Lot) TON 52D.DD 1543.D0 $30,B6D.OC . 2211 501 Aggregate Base, Class 5 (CV) (Treip TON 520.00 685.OD $13.900.0( . 501 2211 Aggregate Base, Class 5 (GV) (Roads) TON S2D.00 1470.00 $29,400.0( . 2350 501 Type LV4 Wearing Course Mixture (Traip TON 548.00 83.00 $3,984.0( . 235D 501 Typa LV4 Wearing Course Mixture (Packing Lots) TON $48.00 70.00 $3,360.01 . 2350 501 Type MV4 Wearing Course Mixture (Roads) TON 540.00 162.00 $8,480.D1 . 2350 502 Type MV3 Non wearing Course Mixture (Rcads) TON 533.D0 287.00 $10,045.DI . 502 2357 Bituminous Material for Tack Coat GAL $1.2 5 109.00 $136.2: . 2451 507 Granular Bedding and Encasement CY S13.O D 3168.00 $41,184.Oi . 2451 507 Granular Material Foundation CY $13.0 0 2000.00 $26,OOD.O . 618 2452 Steel Sheet Piling, Temporary SF 520.0 0 15W0.00 $300,000.0 . 2501 515 15" HC Pipe Apron EA $42D.0 0 1 $420.0 . 2501 602 Trash GuaM for 15" Pipe Apron EA 5330.0 0 1 $350.0 . 2503 511 12" DIP Sewer Pipe CL 54 LF $45.0 0 30.00 $1,350.D . 2503.511 15" DIP Sewer Pipe CL 54 LF 530.0 0 20.00 $1.p~•p Page 7 013 ~(~~ .~• C~ C~ ENGINEER'S TOTAL ENGINEER'S ESTIMATED ESTIMATED ESTIMATED ITEM NO, ITEM DESCRIPTION UNIT UNIT COST QUANTf1Y TOTAL COST 2503.511 1 8"DIP Sewer Pipe CL 54 LF 550.00 20.00 $1,000.0 2503.511 3 0" bIP Sewer Pipe, T-22' Deep, GL 52 (River 00 150 $24 C rossing) LF 5150.00 161.00 . , 2503.511 3 6" pIP Sewer Pipe, 19'-22' Deep, CL 53, Poly 00 $9 150 Wrapped LF 5150.00 61.00 , . 2503.541 1 2" RC Pipe Sewer Design 3006 CL V LF 530.00 744.00 $4.320.00 541 1 2503 5" RC pipe Sewer Design 3008 CL V LP 540.00 100.00 $A,OOD.O . 2503.602 Connect to Existing Storm Sewer EA 51,200.00 8 $7,200.00 2503.602 Connect to Existing Sanitary Sewer EA $800.00 7 $5,800.0 2503.602 18" Pipe Plug EA 5200.00 1 $200.00 2503.603 12" PVG Pipe Sewer 0' -10' Deep SDR 35 LF 525.00 10.00 $250.0 2503.603 15" PVC Pipa Sewer 13' -16' Deep SDR 35 LF 535.00 34.00 ~ $1,180-00 2503 603 e Sewer 19' -22' Deep SDR 26 18" PVC Pi LF 5100.00 16.00 $1,600.00 . p 00 $28 700 2503.603 30" PVC Pipe Sewer 13' -18' Deep ~ LF 5100.00 287.00 , . 2503.603 30" PVC Pipe Sewer, 16'-19' Deep LF 5105.00 2003.00 $270,315.0 2503.603 30"PVC Pipe Sewer, 19'-22' Deep LF St 10.00 665.00 $73,150• 2503 603 Televised Sewer Inspection LF 52.00 3290.00 $6,580.00 . 2503.603 Bypass Pumping LS $50,000.00 1.OD $50,000.00 2503.603 River Crossing Pipe Installa8an LS 550,000.00 1.OD $50,000.0 2504.602 Conneclty Existing Walennaln EA 5600.00 4.00 $2,400• 2504.602 Hydrant, Poly Wrapped E4 52,000.00 1.00 $2.000.0 2504 602 6"Gate Valve and 6ax, Paly Wrapped FA 5600.00 3.00 $2.400.0 . 2504.602 12" Gate Valve and 6ax, Poly Wrapped F~4 51,200.00 1.00 0 $1,200.00 $4 185 00 2504 603 fi" Watennain DIP, CL 52, Poly Wrapped LF 527.00 155.0 , . . 2504 603 DIP 52,PVly Wrapped 12" Watermain LF 550.00 85.00 $4,250.00 . 2504.620 , Ductile Iron Fittings LB 55.00 332 $1,660. 2506.501 Construct Drainage Structure 48"Diameter CBMH or $2 838 50 MH LF 5350.00 8.11 , . 2506.516 Casting Assembly (Storm) FJ1 5400.00 2 $800.00 2506 522 Adjust Frame and Ring Casting (Sanitary) EA 5500.00 1 $500' . 2506 522 AdJust Frame and Ring Casting (Storm) Fro 5500.00 1 $500.00 . 2506.602 46" Diameter Sanitary Manhole, 0'-8' Deep FJ1 52,500.00 8 $20,000.00 2506 602 sb" Diameter Sanitary Manhole, 0'-8' Deep EA $3,500.00 8 $28,000. . 2506 802 72" Diameter Sanitary Manhole, tl'-8' Deep EA 54,000.00 3 $12,000.00 . 2506 802 Excess Manhole Depth (48" Diameter) LF 5135.00 239.94 $32,391.90 . 2506 603 CansWct 12"Outside Prop LF 55b.D0 1fi-29 $814.5 . 2506 603 Construct 75'butside Drop LF 560.0 0 11.35 $681• . 2506.603 Construct 18"Outside Drop LF 580.0 0 10.07 $805.60 ~ _ 2511.501 Random Riprap CL III CY S48.D 0 B.DO 288.0 075 $6 2511 501 Random Riprap CL v (River Bank) CY 575.0 0 81.00 . , . 2511 515 Geotextlle Filter Fabric Type IV SY 53.5 0 104.00 $364.00 . 2531 501 Concrete Curb and Gutter, Design 8818 LF 59.0 0 810.00 $7,280.00 . 2531.503 Concrete Gutter, Design Special (Cross Gutter) SY 540.0 0 47.00 $1,880. 00 2531 602 Pedestrian Curb Ramp EA 5350.00 4 $1,400. . 2554.505 Permanent Barricades LF 535.00 24.00 00 310 $840. 100.00 $3 2557.604 Temporary Fence LS 510.00 . 1 , $2 500.0 601 2563 Traffic Gontrol LS 52,5Db.00 , . F 530 00 28 ~ $840.00 2584.531 Sigrr Panels Type C S . • 00 $100 2564 602 Pvement Message(Lett Arrow) -Epoxy EA SI00.00 1.00 . . 2584 602 Pvement Message(Right Arrow) -Epoxy EA 5100.00 1.00 $7 b0.00 . 2564 603 4" Solid Line White - Epa LF 50.20 224.00 $44.80 . 25fi4 603 4" Double Solid Line Yellow -Epoxy LF S0.5o 567.00 $283.50 . 2564 603 24"Solid Line Yellow -Epoxy LF 58.00 25.00 $200.OC . 2577.501 Coniferous Tree (6' HT B & B) TREE 5400.00 4 $1,BOO.tlL 502 2571 Deciduous Tree (1.5 cal B & 8) TREE $300.00 56 $16,800.0( . 2573 502 Silt Fence, Type Heavy Duty LF 52.50 4654.00 $77,835.0( . 2573 505 Flotation Sllt Curtain Type Moving Water LF 520.00 10D.Dtl $2,000.0( . 2573.602 Inlet Protection EP. 5200.00 71 $2,200.0( Page 2 of 3 F~(~~ • ITEM NO. 2575.5D5 2575.511 2575.511 ITEM DESCRIPTION Sodding, Lawn Type Mulch Material7ype 1 ~ Mulch Material Type 3 (Wetland Area) UNIT SY TON 7DN ENGINEER'S ESTIMATED UNIT CDST 83.DD 5200.00 51,000,00 TOTAL ESTIMATED QUANTITY 4603.00 5.50 2-10 ENGINEER'S ESTIMATED TOTAL COST $14,049. $1,100.00 $2.100• 2575.519 2575.532 2575.604 DiskAnchoring ~ Commercial Fertilizer Analysis 20.0.10 Erosion Control Blanket Category 2 ACRE LB SY 8100,00 5075 53.OD 2.63 1204.00 970.00 $263.00 5903.00 $2,834.0 00 $288 2575.608 2575.608 Seed Mixture WTI -Wetland Seed Mixture 270 -Residential LB LB 5[5.D0 84.00 18.20 72.40 . $289.60 45] 2575.608 Seed Mixture 350 -Native L6 86.00 80.95 $5 TOTAL ;1,481,441.61 C~ • Page 3 of 3 ~~~~ ciTY OF HUTCHINSON, MINNESOTA CONSTRUCTION PLANS FOR NORTH CENTRAL TRUNK SANITARY SEWEF IMPROVEMENTS DESCRIPTION • FROM; ~: MAIN LIFT STATION IDCATED AT THE BLl1FF55TREETFANDE4TH7AVENDEINNE F INTERSECTION DF ONTARIO"ST ANO ATH AVE SE. CITY PROJECT N0.05-01 LETTING N0.1 ILE ~rvucR MAP SCA4E5 x..10 . s~~ '---~ ~~ ~ ~` ~~ ~ ~~ .~ ~. ~, -..~y .,.., ~ "~ yes,' - ,l ~~.,^~ i', '\ w ~ .,,*, ~ ~, d w~~ ~~ y ~`~ `~ '. ., ~. ~ ~ ,, . ~ ~ ~,~ r. y .. ::... ~~ ~~M. r . .~ ~~,_ ,r. ., ,. '~ I - ""e,~ . ~ ~"~ ~. , ~ *, .~ ... ~ ~ i ...~_. .f .. ~,,... :.._ ~ - a 1`_ _ ~`~~.. -~~? _ ~ . ,. ,,. r ~. r _. ~ .. ? ~ c .._ fi I .._.. ~ ~ .. _ < ;M. ~,,, ...; _~~ .. f i _ a .,._ .,,~ d ~ ~...,.~ ti.. ~_ ~~ -.. _.~.~ ~,.. _ ... a .~~ ~~ a . ~ ~~ .~ .... ,~-._ r ~ _..-„ f k . .._.~ ~;.,._.. -«-4.. a ....~~ i. +... ~, _,„. ~ ~. Y i r u w.w° n -N ~...,... .,... a µp ~. f p +.`"~,„,~r.~ • ~ ...~ ~ ~~.__ a 1 ~~~ ._. , ...~ , ; .._..,.. . ~' ~ ' °~ ~.. ~. . r .~.m ~ if .w.. ~._ ~ i n e 6a :~2~~ s~~~ ,~ ~ ~` ~ ~~~ ~~~~~. ~~`~E ~~~~~~ ~ ~~~x~ vcdn~.~ r ' ~ .,.~ ~ z ~~r ~~ ~~~ x, ~ _ ~ . ~ ~~a ~ ~ ~~ ~ ~~~w 1 '~'~Q~- ~ ~,fl ~;,_R' RESOLUTION NO. 12611 • RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 1 PROJECT N0.05-01 WHEREAS, pursuant to a resolution of the Council adopted January 25th, 2005, the Director of Public Works has reviewed the report completed by SEH Consulting, dated February 25, 2004 in reference to the improvement of: North Central Trunk Sanitary Sewer from Bluff Street to the Tartan Park lift station (4th Avenue SE) -complete replacement of an existing trunk sanitary sower main and installation of a new roadway by construction of sanitary sewer, storm sewer, watermain, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, trail, landscaping, restoration and appurtenances, and Bald report was reviewed by the Council previpusly, and officially accepted by the Council on January 25th, 2005. WHEREAS, this improvement is 100°k City Funded with no assessments to property owners and therefore no public hearing is required. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHIN$pN, MINNESOTA; 1. The Council will consider the improvements of such streets in accordance with the reports and the • assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total. cost of the improvement of $1,798,000.00. 2. The public hearing is hereby waived as this improvement project is 1009'° City funded. Adopted by the Hutchinson City Council this 25th day of January 2005. Mayor: Steven W. Cook City Administrator: Gary D. Plotz `> ~~~ . RESOLUTION NO. 12612 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING N0.1 PROJECT N0.05-01 W HEREAS, a resolution of the City Council adopted the 25th day of January 2D05, waived Council Hearing on the improvement of: North Central Trunk Sanitary Sewer from Bluff Street to the Tartan Park lift station (4th Avenue SE)-complete replacement of an existing trunk sanitary sewer main and installation of a new roadway by construction of sanitary sewer, storm sewer, watermain, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, trail, landscaping, restoration and appurtenances, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 25th day of January 2005. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications far the making of such improvement. . Adapted by the Council this 25th day of January 2005. Mayor City Administrator C~ ~;(~} . RESOLUTION NO. 12613 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING N0.1 PROJECT N0.05-01 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of: North Central Trunk Sanitary Sewer from Bluff Street to the Tartan Park lift station (4th Avenue 5E)-complete replacement of an existing trunk sanitary sewer main and installation of a new roadway by construction of sanitary sewer, storm sewer, watermain, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, trail, landscaping, restoration and appurtenances, and NOW, THEREFORE, eE IT RESOLVED BY THE CITY GOUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. . 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall 6e published for three weeks, shall specify the work to be done, shall state that bids will be received by the Gity Administrator until 10:00 am on Friday, February 18th, 2005, at which time they will be publicly opened in the Council Ghambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will 6e considered by the Council at 6:00 pm on Tuesday, February 22nd, 2005 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashiers check, bid bond or certified check payable to the City of Hutchinson far 5 percent of the amount of such bid. Adopted by the Hutchinson City.Council this 25th day of January 2005 Mayor: Steven W Cook City Administrator: Gary D Plotz ~«) . RESOLUTION NO. 12614 RESOLUTION ORDERING PREPARATION pF REPORT ON IMPROVEMENT LETTING Np. 7 PROJECT NO. 05-09 WHEREAS, it is proposed to improve: 2nd Avenue SW from Lake Street to Dale Street -complete sVeet reconstruction and replacement of existing utility infrastructure by construction of storm sewer lateral, trunk and lateral sanitary sewer and services, lateral watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, landscaping, restoration and appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE 17 RESOLVED 8Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Public Works for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 25th day of January 2005. Mayor: Steven W. Cook Gity Administrator: Gary [~. Plotz C~ ~l~J FROM: Kent Exner, Ciry Engineer DATE: January 18, 2005 SUBJECT: Letting No. 7lProject No. 05-09 osJECTIVe To determine the feasibility of reconstructing 2nd Avenue SW from Lake Street to hale Street, upgrading existing utilities, and installing a sidewalk along the south side of the street. PROJECT DESCRIPTION STREET The reconstruction of 2n° Avenue SW from Lake Street to Dale Street is being proposed due to the existing bituminous pavement being severely deteriorated. The Pavement Condition Index (PCI) for this segment of street was recently evaluated to be 37. This PCI rating classifies this street just above the PCI parameters of O to 35 for recommended street reconstruction. The street has aged to a point where preventive maintenance measures would not adequately restore the driving surface or be very cost- effective. This street will likely be utilized as an "unofficial" detour during Mn/DOT's TH 7 project. Upgrading of the roadway section tv a "truck route" design to accommodate the anticipated increase in traffic levels will be considered. The additional cost tv increase the structural strength of the roadway would not be assessed to the adjacent property owners. The possibility of narrowing the street from the existing 40' width tc 32' to provide boulevard area for a sidewalk, calm traffic, and tie into the improvements recently completed within the 2 Avenue & Dale Street project was analyzed. If the street Is narrowed and grades are adjusted to provide a consistent cross-slope, the existing concrete curb and gutter will have to be replaced. UTILITIES The existing utility infrastructure's age, condition, sizing and location have been reviewed to determine if the sanitary sewer, watermain and storm sewer systems should be replaced, rehabilitated or left in place. The existing sanitary Sewer is 15" clay file pipe that is over 40 years old with known infiltration and maintenance issues. The existing watermain is 6" cast iron pipe that Is over 40 years old and does not meet current sizinglcapaciry standards. The existing storm sewer system consists primarily of reinforced concrete pipe that was installed 40 years ago to drain the existing curbing and address localized drainage issues. ^ue to the existing utilities being installed over 40 years ago and the current proposal to completely reconstruct the roadway, the replacement of the utilities at this time would be prudent. These improvements would extend the utilities' expected lifecycle to beyond the anticipated Iffe of the new pavement. ENVIRONMENTAL CONSIDERATIONS This project area Iles just south of the Crow River. Several existing storm sewers within and Just outside ~~/ TO: Mayor and City Council the project area discharge directly into the river. Sufflcicnt planning and implementation of erosion control measures will be necessary to minimize any siltation or undesirable discharges. • The widening of the boulevard area along the south side of the street to accommodate the new sidewalk will require the removal of a minimal number of trees and bushes. Relatively short (approximate maximum height of A') retaining walls will be required to match existing grades and minimize construction impacts in two locations along the back edge of the sidewalk. PROPOSED IMPROVEMENTS The preliminary design of the following proposed improvements is shown within the project conceptual plan (see appendix): STREET • Completely remove the existing pavement, aggregate base and concrete curbing. • Construct a 32' wide roadway with bituminous surfacing and concrete curb and gutter. . Increase the new street section to provide a 9-ton roadway design. • Install a 5' wide concrete sidewalk separated from the street by a 5' wide grass boulevard. • Erect retaining walls tq provide acceptable grading transitigns. UTILITIES • Replace the existing 15" clay file pipe sanitary sewer with 15" PVC pipe. . Replace/upsize the existing 5" cast iron watermain with 8" PVC pipe. . Replace sewer and water service lines to the limits of the street right-of-way. • Reconfigure the storm sewer system to accommodate the narrower roadway and address localized drainage issues. COST SUMMARY . The following cost and funding estimates are based on previous experience with similar projects, current funding alternatives, and estimated construction costs (see appendix). Final assessed costs would be based on final plans and actual bid prices. The estimated costs are expected to be conservative, so that final costs are not expected to exceed these estimates. However, these are not guaranteed amounts. ESTIMATED CDST TDT~ ° Construction Cost $803,000.00 Land Acquisition`` $a.00 Engineering/AdministrationlFiscal $97,000.00 Consultant- $0.00 ESTIMATED TOTAL $500,000.00 ESTIMATED FUNDING TOTAL Asse55able Cost $303,OD0.00 Defarred Assessable Cost $0.00 City Bonded ., $95,000.00 Cityr Wastewater Fund . $57,OOD.00 City-Water Fund . $45,000.OD City=TlF , , $O.aO MsA. $D.Da Mn/DOT $0.00 ESTIMATED TOTAL $500,000.00 J ~~~ SCHEDULE • The following proposed schedule is subject to change depending on the project approval process, construction timing, and other outside factors: January 25, 2005 -City Council receives Report and orders Public Hearing • January 31, 2005 -Neighborhood meeting at City Genter • February S, 2005 --Public Hearing and Resolution Ordering Plans & Speclfcations March 22, 2005 -Resolution Approving Plans & Specifications and Ordering Advertisement for elds April 1 S, 2005 -Receive Blds • April 26, 2005 -Resolution for Hearing on Proposed Assessment • May 24, 2005 -Assessment Hearing 8 Council Awards Bld • June to August 2005 -Construction This proposed schedule achieves the completion of this project prior to the start of Mn/DOT's TH 7 project in the spring of 2008. PROJECT FEASIBILITY I have studied the following projects and find that the proposed improvements are feasible and recommend they be constructed: Letting No. 7/Project No. 05-09 2nd Avenue SW from Lake Street to Dale Street -complete street reconstruction and replacement of existing utility Infrastructure by construction of storm sewer lateral, trunk and lateral sanitary sewer and services, lateral watermain and services; grading, gravel base, concrete . curb and gutter, bituminous base, bituminous surfacing, sidewalk, landscaping, restoration and appurtenances. APPENpIX • Location Map • Project Gonceptual Plan • Estimate of Construction Costs ~~ ~ ~/ C_~ J~ ~I_ C • =, ~~ ~{) LEGEND _ _ _ _ = CURB REM^VAL PR^POSED CURB _~~ ~R^P^S~D SIDEWALK + R^P^S D WATERMAIN -: ~R^P^S~D SANITARY SEWER -~ PR^PQSED ST^RM SEWER ~R^P^S~D RETAINING WALL 965 SEC^ND AVE ~..~. ~-- -~-~ ~.~~_ r~• ~i MMr ~ s \ - _ _ •, 1'=50 FEET 205 FAKE ST 955 SEC^ND ~ 945 SECQNII AVE AVE __~~ ~ + ' vaw i' sa.s ~ ~" ~ ~ ~ ~ ~ i t - - ~ ~` C 950 SEC^ND AVE LACE STREET • I I •. v"1 935 SEC AVE • -q~ ~~ rrw 934 SEC^ND A~ i u1 f 1'=50 FEET 25 SECOND E 915 SECOND ~ e49 SECOND ~ 841 AV~CND ~ $31 AV~CND 935 SECOND ~ AVE AVE AVE AVE ~« ~. i ""` a ~ ~,~- m - - -• ~, . ~ L-~ _~,r 1 •-r-~-* ~ f~M1 y ~ ~ ~ ~ ~ NM+ ~.. ~~ _ ~ _ ~~ qrs ~ ~ i ~ ~ ~ ~.T -~'T- ~ ~ ~ ~ ~ _ ~ i -~ . _ _ . - i p ~ _ t~ _ _ o ~m f+f lYi ___ __ LL~T rw1 f ~ ""'""" REMOVE TREE i SEC^ND AVE NND 928 90$ SEENND ©ND AVE 850 ~ $44 SEC©ND ~ $40AV~CND ! [ 830 Al AVE AVE i AVE I ~ t • u'~ I 1'=50 FEETE 825 SECOND 817 SECOND $f5 SECOND AVE ~ AVE AVE _- 80f AVE~ND I 0 o; `~~ .~ 1 _ ~a ,~.. ,~ 830 SECOND ~ g2D SECOND AVE AVE ~w i---'J 2D4.DALE ST oDST RF • Letting No. 7/Project No. 05.9 (Recpnstrucngn o 2n Avenue) Esgmate of Construction Costs Janua 18,2005 Dsa9 tem Speq Eetlmetetl Unlt EaAm.ted o. Re}. Dt•sal flan Un0 Que Puce Cell glVl$ION 1•$ANRARY SEWER CONSTRU 710N 1 2141 R EMOVE MANHOtE SANRARY EACH 3 5250.00 5750.00 2 2503 C ONNECT TO EXISTING SANITARY SCWER SERVICE EACH 20 $145.00 }2900.00 3 2503 C ONNECT 70 EX15lING SANITARY SEWER MANHOL EACH 3 3400,00 1 200.00 4 2503 1 5' PVC PIPE SEWER SbR 26 ata gEEP LIN FT 338 530.00 59900.00 5 8503 1 5' PVC PIPE SEWER~SDR 26 10-12 bEEP LIN FT 330 532.60 510725.00 6 2503 1 5' PVC PIPE SEWER SDR 26 12-is' DEEP LIN FT 330 $95.00 11 550.00 7 2503 S ERVICE PIPE 4" PVC SDR 26 LIN FT 6&5 $13.75 59 418.75 B 2503 1 5' X 4" PVC WYE EACH 20 5200.00 H 000.00 B 2503 CONSTRUCT MANHOLES DESIGN 4007 tv' UEEP EACH 4 2000.00 59 DOO.W 18 2503 E XCESS DEPTH IN MANHOIE& DESIGN 4007 LIN FT 0.75 150.00 511 SUB7 T 58 25 DIVISION IFWATEFMAIN CONSTRUCTION 1 2104 REMOVE VALVE d 90X EACH i 5150.00 150.00 2 2104 REMOVE HYDRANT EACH 1 200.00 5200.00 8 21 p4 REMOVE WATERMAIN LIN FT 1000 52.00 Ex aoD m 4 2104 REMOVE CURS 5TgP A SpX EACH 18 3100.00 1800.00 S 2504 CONNECT TO EXISTING WATER SERVICE EACH 19 200.00 33 600.00 9 2604 ^UCTILE IRON FITTINGS POUNb 510 33.50 51796,00 T 2504 B" MJ 11U8 HYDRA EACH 2 S1 850.00 100.80 9 2504 1"CORPORATION STOP EACH 5130A0 52600.00 9 2504 1"CURB STOP d BOX EA H 20 130.00 S2 600.00 t0 2504 TAP SERVICE PIPING 1' COPPER LIN FT 695 520.00 519800.00 11 2504 e" GATE VALVE 8 90x EACH 1 51 650.00 1 850.00 12 2504 6' GALE VALVE 6 BOX EA H 2 150.00 St 500.00 19 2504 8'PVC WATERMAIN LIN FT 1050 fI0,00 521000.00 14 2509 6"PVC WATERMAIN LIN FT 25 t8.00 5950.00 SUET T 56035.00 DIVISION IIFSTDRM SEWER CONSTRUCTION 1 2104 REMOVE CATCH 9ASIN EACH 4 5150.00 .00 2 2104 REMOVE MANHOLE 510RM EA N 4 250m 61 OOOAO 3 2184 REMOVE STORM SEWER PIPE LIN FT 430 .W 51120.00 4 2502 4"PVC PIPE BRAIN SpR 36 TOP HALF PERF WRN SOCK LIN FT 1000 54.80 1600.00 S 2502 4'k3"PVC TEE FAH 10 10.00 5100.00 9 2502 3' PVC PIPE SOR 35 LIN FT 115 512.00 S1 380.00 7 2502 3' PVC PIPE CAP EACH 10 55.00 50.00 e 2503 CONNECT TO EXISTING $TpRM SEWER MANN LIN FT 2 5375.00 750.00 9 2503 12" RC PIPE SEWER CL III F•AgN 48.5 90.00 513 950.00 10 2503 S' PVC SOR S6 LIN FT 50 515.00 5150.00 11 2586 CONSTRUC79'CLEANOIfT EACH 2 516000 5300.00 12 2506 CONSTRUCT CATCH BASIN DESIGN A EACH 2 E1 .00 i2 600A0 19 2506 CONSTRUCT MANHOLE DESIGN 40<ORO B' DEEP LIN FT 3 51,000,80 5 .00 14 2506 EXTRA bEPTH IN MANHOLE pE51GN 461020 LIN FT 5 5115.00 587500 SUBTOTAL 91015.00 DNI610N N-STREET CONSTRUCTION d RESTORATION 1 2101 CLEARING EACH 2 5300.00 5600.00 2 2101 GRUBBING F.ACW 2 300.00 5600.00 3 2109 REMOVE CURB 8 GURER LIN FT 2070 54,00 i9 250.00 4 2104 REMOVE CONCRETE SIpEWALK SQ FT 150 .50 5375.00 S 21M REMOVE DRIVEWAY PAVEMEPR•CONCRETE SQ YD 120 14.00 51690.00 6 2104 REMOVE DRIVE WAY PAVEMENT-BI}uMINOUS 5 YU 110 55.00 5550.00 7 21 D4 REMOVE BITUMINOUS SURFACING SO YD 4425 13.00 513215.00 8 2104 SAWING WNCRETE PAVEMEPR (FULL pEPTH LIN F7 15 12.00 5180.00 9 2104 SAWING BITUMINOUS DRIVEWAY PAVEMENT FULL DEPTH LIN F1' 135 59.00 5199p.Bo t0 2104 REMOVE d sAwAGE STREET SIGNS ANq POT EACH 3 1100.00 5900.00 11 3105 COMMON EXCAVATION Cu YD 1640 7.00 iti 490, 12 71t2 $U9GRADE PREPAJ3ATION ROAD STATION 10 5200.00 2000.00 19 2211 AGGREGATE BASE (CVI CLA595 25%CRU9HE0 C YO 1320 15.75 5207BO.OP 14 2211 SELECT GRANULAR BORROW C CU VO 1965 511.00 571 915.00 15 2360 TYPE MV4 WEARING COURSE MIXTUR 1.12' TON 910 40.00 512 400.00 16 2360 TYPE MV3 NON-WEHFIING COURSE MIXTURE 41/2' TON 915 338.00 132840.00 17 2357 BITUMINOUS MATERIAL FOR TACK COAT GALLON 450 11.50 975.00 19 2411 MOpULAR 9LOCK RETAININ WµL SQ FT 436 525.00 10 875.00 1B 2511 GEOTEXTILE FILTE0. TYPES SQY 3920 1.75 56990.00 20 2521 a"CONCRETE SIpEWALK 50 Pr 4810 3.00 514490. 21 2521 PEDESTRIAN RAMP 6URFACE-EXPOSED AGGREGATE F.A H 2 125.00 5250.00 22 2531 CONCRETE CURB 6 GUTTER DESIGN B616 LIN F7 2095 9.00 31918500 23 2571 5' CONCRETE DRIVEWAY PAVEMENT 50 YD 400 535, 514000.00 24 2557 PIPE RAILING LIN FT 150 345.00 6750.00 25 2594 7FBM CRg55WALK WHRE-EPOXY 60 FT 13 5 19.60 1147.30 TB 2594 FURNISH 81NSTµL SIGNS SQ FT 7 525.00 5175.00 21 2573 INLET PROTECTION EACH 5 5150.00 5750.00 7B 2515 SOgpING TYP LAWN SQ YD 240 0 SO 10800.00 SUeTU7AL S21362T.50 CON67RUC710N LO6T ESTIMATE 5399,198.15 PLU6 1091 CON6TRUCTION CONTINGENCY E3e 818.98 TOTAL CONSTRUCTKN Cg3T ESTIMATE 5402,607.63 ~~ ~E~ • RESOLUTION NO. 12615 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO.7 PROJECT N0.05-09 WHEREAS, pursuant tc a resolution of the Council adopted January25th, 2005, the Director of Public Works has prepared a report with reference to the improvement of: 2nd Avenue SW from Lake Street to Dale Street -complete street reconstruction and replacement of existing utility infrastructure by construction of storm sewer lateral, trunk and lateral sanitary sewer and services, lateral watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, landscaping, restoration and appurtenances. said report was reviewed by the Council previously, and officially accepted by the Council on January 25th, 2005. NOW, THEREFORE, 8E IT RESOLVED 8Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a porticn of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $5DD,DOD.00. 2. A public hearing shall 6e held on such proposed improvements on the 8th day of February, 2005, in the Ccuncil Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 25th day of January 2005. Mayor: Steven W. Cock Administrator: Gary D. Plotz CJ ~~~~ • CITY OF HUTCHINSON MEMO Finance Department January 22, 2U05 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: NATIONAL GFOA CONFERENCE This is to xequest City Council approva]. to attend the National Finance Officer Conference June 26 - 29 in San Antonio, Texas. This is a 2005 budget conference. C~ H:10tlC 1C ity caunCi2 memo l.doc CJ 5r~~ ~ CITY OF HUTCHINSON MEMO Finance Department January 21, 2005 TO: MAYOR S CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: HAHC FINANICNG AUTHORIZATION Hutchinson Area Health Care is purchasing computers by use of a lease/purchase arrangement through Citizen Bank and Trust. This is to request the approval authorizing Pam Larson, HAHC E'inance Director, to sign the lease documents. H:\DOC\City council memo l.doc r, LJ ~~ ~~ . RESOLUTION NO. 12616 REVISED RESOLUTION RECEIVING REPORT AND CALLING HEARING DN IMPROVEMENT LETTING N0.4 PROJECT NO. 05-04 and 05-05 WHEREAS, pursuant to a resolution of the Council adapted January 11, 2005, the Director of Public Works has reviewed the report completed by SEH Consulting, dated October 29, 2004 in reference to the improvement of: D5-04 Main Street between 1st Avenue N and 4th Avenue 5 by construction of concrete sidewalk, street lights, landscaping, restoration and appurtenances, and 05-05 Washington Avenue W est between Main Street S and Franklin Street SW by construction of concrete sidewalk, street lights, landscaping, restoration and appurtenances, and said report was reviewed by the Gouncil previously, and officially accepted by the Council on January 11th, 2005. NOW, THEREFORE, L3E IT RESOLVED l3Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of 6enefitad property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $2,013,34$.14. `r 2~ekr...y • 2. A public hearing shall be held on such proposed improvements on the 8th day of~artear9, 2005, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall glue mailed and published notice of such hearing and improvements as required 6y law. Adopted by the Hutchinson City Council this 25th day of January, 2005. Mayor: Steven W. Cook City Administrator: Gary D. Plotz LJ l~ ~ ~~ ~ THE BUY'S CLUB 682nd En~in~r Ba#talian TO: The Honorable Mayor Steve Cook Hutchinson City Council Members FRAM: CJ 5chochenmaier Representing The Boy's Club Family Support Group DATE: January 25, 2005 RE: "Tie a Yellow Ribbon" Project Time Extension Request On August 24, 2004, you gave unanimous approval to The Boy's Club Family Support Group to tie yellow ribbons through the City of Hutchinson. With the help of several groups and many dedicated Moms and Dads, we colored the town "yellow." Neighboring communities and all soldiers' families were supplied with yellow ribbons. As many of you know, the soldiers that deployed together from the 682'a EN BN have arrived in Minnesota. Soma have not even been in Hutchinson as yet. According to Army National Guard policy, the previously deployed soldiers must be given some time to readjust to civilian life and to their families and employment before being required to attend monthly drill meetings. Therefore, the public Welcome Home celebration will not be held until a later date. Although some of the 4000+ ribbons that were tied in September and October 2004 have disappeared, we would like the soldiers to see those that remain. We have no more yellow plastic to replace missing ribbons. We respectfully request that the yellow ribbons that are hanging on public streets and roadways be allowed to remain until after the celebration. At that tim@, if citizens would like to remove one or two and hang them on their private property, we would invite them to do so. Support Group volunteers will remove all of the other ribbons on public property by the end of the month of June. Thank you for consideration of this Request. If you approve the extension of time, we will place a notice in the Hutchinson Leader inviting people to take the ribbons and place them on their private property after the celebration. We are still at war in Iraq and have soldiers there and throughout the world. Since the yellow ribbon has become a public expression of solidarity and reminds us to respect and honor our troops and pray for them tc come home safely and swiftly, we would be pleased to see many of the ribbons remain flying on private property. Thank you, ~~~ Ccti) C r1 L J Hutchinson City Center 11] Hassan Street SE Hutchlnaon, MN 5535n-2522 320.597-5151IFax 320-234.4240 MEMORANDUM DATE: January 19, 2005 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SiIS.iECT: CONSIDERATION OF REZONING FROM R2 (MEDIUM DENSITY RES>DENTIAL) TO C1 (NEIGHIIORHOOD CONVENIENCE COMMERCIAL) SUEMITTEA I3Y CHRIST THE KING CHTJRCII LOCATEA AT 1040 SOU'TI-I GRADE RD SW Pursuant to Section 154.168, Hutchinson City Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request far rezoning . HISTORY Christ the King Church has submtted a rezoning application to rezone the church property from R2 (Medium farriily residential) to Cl (Neighborhood COnvcnicnce Commercial)- The City Codc describes the purpose of this zoning district as: "to allow suitable, small sites within the city for businesses, which offer services and retail goods needed by residents of the surrounding neighborhoods on a daily or weekly basis and are not intended to draw customers from the entire carmnunity." The parcel is 5.29 acres and the use will not change. Rezoning the property will alleviate the cued For a Condifional T.Ise Permit when there are additions to the property, which are church related. The other possibility, if ever in the future, there was a change in property ownership, the following uses would be contemplated in the C1 Zonhtg District: (R) Permitted uses. The following uses era permitted. as regulated If~rein, without special npplicmion requirements or conditinns anached- Il~hly similar asst no! !!sled may be a11ow&10! the discretion rtnd review of the Ciry Council. (1) Bakeries; (1) Barber shops,- (3) Candy and ice cream shops; (4) Churches anrf houses of worship and related facllltlea; (S) Canwenienrx food stares without gas pumps; (6J 17rug stores; (7J Ury cleaning and laundry reeeivirlg and ptrik-up statbrta, etclud~ng prgressing; (B) plart+t shops; (p) Hardware stores; (!O)Inundramals (self~servire laundry); (1I)~ces not exceeding 3,000 square feet grass Jlaor area: (I2)Taifor shops; and (13)Varlary, gift, notion and soft gowls stores no7 exceeding 3.000 square feet in grata floor area. (C) Cnndtflanrtl uses- (1) Resmurann, net exreediryg 3,000 squrtrefed in gross floor area but eccluding convenience food-type reslnurnn[s where food it served in dispasnbl ~ conminrrs and may be eaten an [he premises or (aken oaf for tallr{g; and (Z) Vtdsa game stops. FINDINGS OF ACT 1. The required application was submitted and tine appropriate Fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutc 'son ader on Ianuary 6, 2005. 3. A public hearing was held at which time there Were no neighboring property owners present objecting to the request. tYintcd on rocyclcd piper- /~ i~~ Planning Commission Finding of Fact-.lanuary 19, 2005 Christ the 1{ing Church -Rezoning Page 3 RECOMMENDAT~QL~I The Planning Commission vntcd 4 ayes to 3 nays to deny the rezoning based on no substance to the change and not knowing the future of the property. respectfully submitted, Dean Kirchoff, Chairman IIutchinson Planning Commission Cc: Diane Gordan, 22 Main St North Christ the King Lutheran Church, 1040 Soutkx Grade Rd. SW C~ 1 l f ``~ .: .. ~~~~..~. a (.;. M .. .. `~,'/TF. -: .-~_" .. .. ~::_ ~~r~~ ~... ! ]M... ~ - 1~~.~.~~~.w 1i-..l Y;\6.7 ~1.~1 `A.-.~~~ ",...`. ~.f""'J~. ~~ •~~TL°k..7 ~~~~~I.~k.r~"..~~~ °~'~r; ~-tut~t~ir~~~a~ ~'~~~aan~u ~c~r~~a~E~ (~~~-~ura~ ~~ :tt~~~ctaee t ~"t~~ana~~ tai~"~II~'~e~tn din 1a~a1~) 'r~arrl: ~m•~d ~r~aa~, ~~~' ~:r~~u, ~~ Tels~ai~: ^iiles ~~~et~, +~ryst~l ~~'vu~st~ ~~~~ Ward, J~h~ tx.~deb~r, ~"~~., ~c~h Tbster, ~~n ~~saan, ~~n ~tutl~rie, parr rep, Mari ehn+abr~c~a, mare h~ara, ~xa~r~y ]~~at, ~.er~ 1"v~erll, Jinn ~'a~r, ~~ T~atte~, t~~~k latY~ ~a~t- Wi~hna~~„ ~~, Bn~~e a.~,~rr~et date; Jar~ar~ ~5 +~ty~g date: ~Ta~uar 1.8, C~flS ,~~~7lycant: ~"~rist the ~ Lutheran Church t3raet' i3es~rttatt~aa ~'~ir~st ~lwe Kind ~hr+c~h ~~as ~~~~r~~~t;ted rennin ~.7d~~atian to re~aane the cha~reka ~ra~erty t'ra~rr~ (I~14~ilutn ~jrrii,~ a^~ ~ideiiti_iI~ t f:;l Teighta~az~~~~rs~l (-`n~~~~.nfene ~a~r~aer1~. ~; r Cade describes the ta~.a>ose ~at'this ~tan~~b district as: "tc~ ~ltr~~r+ sa~aatab~e, sn~-aflt sites ith:rn the cats fc~r b~a~izaessep which ~ai"~er services and retail g~aeds needed b residents cr£'the surrcr~uadin rf<;i,l~borh~ods ~ ~ daily or' weekly basis and. are nrrti irwtended twa draw erxst~rrr~ers i"rr~rn the entitt~e ~y C ~ rB". in urdity. i _~_..__ - 7~he parcel, is .~~ acres and the nse will n+at ~,harze. te~cnin~ tine prapem~y' will. alleviate: the need fur a. ~c,nditiw~nal use J~ena°eit. ~~ret~ there are aeiditie~ns to t'ixe property, which are c~h~.ar~h related. '~"h either ~rn:ssibilil~^, it" ever in tl7e future, there was a change in prca~~ert e~wnership~, the ic~llcwvin; uses w~rr~wald he <<,nterrg~late*d ire the Cl. inn l~iste°ict: (~) T'~rrnrc~erl a~ , s. T7~~:,~v~~a~tra~~ ~ese~s ~are;~~r~r~itte~, ~~ti r~gtiPutt:~ her~i~~rt, ~r~aitPfi~z~ts;~~c~~~~ e~~a}~hc~ztia.~r_ r~+~~ar~me~t~ ar c~a~:~ik~or~s cattsxc~ted. ~~"i~h~~ i;~aFc~r xas~~ at~~° tist~ d ca:~ b~ r~ltorti~c~' gat tie cd,~c~~ett`~m ~tn~ r~~.ietr~ ra~'t~ae ~~P (.='+ a nC~ d?. (~ l .~~tslcerwts f~~ ~arti~r sharps: (;3,7 easxaxa~y aarzd i ~rearra sheaps; [4.~ G~ar°~Pzes and 3~~,~se~ of zraa~rslar'~r t~v~d ~~~~#e~{_facififi~s, (S";~ e~urreame~a~~a~~°:~"aa~d stares ~atha~~~t a~axs patrps~ ~° Rezoning Christ the King Church - R2 to Cl Planning Commission- January 18, 2005 Page 2 (6) Drug stores; (7) Dty cleaning and laundry receiving and pick-up stations, excluding processing; (8) Florist shops; (9) Hardware stores; (tn)Laundromats (self-service Iamtdry); (»)Offices not exceeding 3,000 square feet gross floor area; (ia)Tailor shops; and (i3) Variety, gift, notion and soft ycrods stores not exceeding 3,000 square feet in gross f[oor area. (C) Canditiow[ useq. (r) Aesmurants, nni exceeding 3,00o square feet in grass floor area but excluding convenience food-type restaurants where fond is served in disposable containers and mag be eaten on thepremises or taken ouf for eating; and (z) Video game shops. GEN)E;RAL INFORMATION • Existing Zoning: RZ (Medium Family Residential -one and two family) Property Location: 1040 South Grade Rd SW Lat Size: Approx. 5.3 acres Existing Land Use: Church Adjacent Land Use And Zoning: Rl (Single Family Residential), R2 (Medium Density Residential) and R3 (High Density Residential) Comprcbensive Land Use Plan: Public Zoning IIistory: ht 1999 there was a Conditional Use Permit granted for additions to the building. Apre-school was added to the use in 19$9. Applicable Regulations: Section 154.168, City Code SPECIAL INFORMATION C~ Transportation: South Grade Road S.W. and Dale Street S.W. Parking: 1 space per 4 seats Analysis and Recummcndativn: The idea that prompted this application involved a potential office building use on the east side of the property. At this time; there is no proposal to move the home from the Oaks project (to the south). It is feasible, that at any point in the future; the property owner could potentially subdivide a portion of the property and it could be used for the above listed purposes. Staff consensus was to approve the rezoning of the property with the following findings: lC'•-~ Rezoning Christ the King Church - R2 to C1 Planning Commission- January 18, 2005 . Page 3 1. Neighborhood Commercial Zoning is the least intensive land use. 2. There arc many neighboring properties, which have a pamal home occupation ox nvn~onforming commercial use. 3. The City has previously considered this entire area fox some type of multi-use district. 4. A church is the existing and anticipated future use of the property. 5. The area is sizable, greater than 5 acres, which would remove consideration that it would be viewed as "spot zoning". Cc: Diane Gordon, 22 Main St. North Christ the King Lutheran Church, 104D South Grade Rd SW ~, ~~~~ RESOLUTION NO. 12607 RESOLUTION APPROVING A CONllITIONAL USE I'1H RMTT REQUESTF,D BY THE CITY OF HUTCHIlVSON FOR CONSTRUCTION OF A WATER TREATMENT PLANT LOCATED BETWERN liIGHWAY 7 AND Srn STREET N.E. I3E 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF IIUTCHINSON, MN: FINDINGS 1. The City of ]]utchinson has applied fora conditional use permit for the construction of a Water Treatment Plant located between Hwy 7 and 5'h Street N.1~. near the existing Facility site which is in an RZ (Medium density residential district). The existing facility will be removed. A 1.5 million gallon water storage reservoir is included in the construction ofthe site. LEGAL DESCRIPTION; Lot 4 and Lot 5, Block la, North Half of Ilutchinson Lot 8 and Lot 9, Block 14, North Half of Hutchinson Lot 2 and Lot 3, Solar Addition 2. The City Council has considered the recommendation ofthe Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, extstmg and anticipated traffic conditions, and the effect on values of properties in the sunrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. The parking lot areas for the new plant area must be paved prior to final occupancy treatment plant. 2. The plans do not indicate any significant removal of trees during construction. The site is heavily vegetated and screened from the surrounding neighborhood. 3. Noise from the constmction of the wells, plant and reservoir shall meet the ordinance requirement for work hours. The new well will run 24 hours. 4. The setback variance would be approved based on the hardship of other alternatives would have a negative impact on the surrounding properties. 5. The floodway and wetland impact areas must be properly controlled for erasion, during and after construction to ensure no siltation occurs toward the river area. 6. Establishment of perrnanent vegetation must be complete; prior to removal of silt control. 7. The conditional use permit shall be valid through 2006. 8. Special landscaping of the reservoir tank with terracing is required for aesthetics. Also, fagade treatment of the tank is required. Adopted by the City Council this 25th day of 7anuary, 2005. . ATTEST: Gary I]. Plotz City Administrator Steven W. Cook Mayor ~ ~~~ RESOLUTION NO. 126D8 RESOLUTION APPROVING A ['ONDITIONAL USF.1'ERMIT REQUESTED SX TFIE CITY OF HUTCIILNSON FOR CONSTRIJC'1'ION OF A TREATMENT 1VETLANA LOCATED AT 30/40 ARCFI STREET S.E. AND 3D0 4r" STREET N.E. BE IT RTSOLVED BY THE CITY COUNCll. OF THE CITY OF HUTCIIINSON, MN: FINDINGS 1. The City of Iutchinson has applied for a conditional use permit to allow for the construction of a treatment wetland within the City of Hutchinson's Flood Fringe District as outlined in the Hutchinson City Code. The wetland will be used to treat the discharge stream from the Water Treatment Plant and to provide a discharge point to the South Fork Crow River. LEGAL DESCRIPTION: Lots 1,2, and 3, Block 3, South Half of Hutchinson Lot 3, South Half of Hutchinson and Part of Block 17 and 18, North Half of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect ofthe proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Cnunci] has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. '1"he parking lot areas for the new plant area must be paved prior to final occupancy treahnent plant. 2. The plans do not indicate any significant removal of trees during construction. The site is heavily vegetated and screened from the surrounding neighborhood. 3. Noise from the construction of the wells, plant and reservoir shall meet the ordinance requirement for work hours. The new well will run 24 hours. 4. The setback variance would be approved based on the hardship of other altemaHves would have a negative impact on the surrounding properties. 5. The floodway and wetland impact azeas must be properly controlled for erosion, during and after construction to ensure no siltation occurs toward the river area. 6. Establishment of permanent vegetation must be complete; prior to removal of silt control. 7. The conditional use permit shall be valid through 2006. 8. Special landscaping of the reservoir tank with terracing is required For aesthetics. Also, Fagade treatment of the tank is required. Adopted by the City Council this 25's day of January, 20D5. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor ~ C.~> L~ RESOLUTION NO 12609 VARIANCE REQUESTER IIX THE CITY OF HUTCHTNSON TO REDUCE SETBACK FROM STREET K1GHT-OF-WAY FOR CONSTRUCTION QF WATER PLANT RESERVOIR LOCATED NORTH OF HYW 7 AND EAST OF PROSPECT STREET N.E. BE IT RESOLVER BY THE CTTY COUNCII, OF THE CTTY OF HUTClIINSON, MN: FiNI]INGS The City of Hutchinson applied for a variance to reduce setback from street right-of--way from 30 feet to 0 feet for the construction of a 1.5 million gallon water reservoir Lego! Description: Lat 2 asd Lot 3, Solar Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare ofthe occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CON LUSION The City Council hereby approves the variance based on the hardship alternative locations on the site will negatively impact the neighborhood through the loss of mature trees, but approves the variance with the following conditions: 1. The parking lot areas for the new plant area must be paved prior to final occupancy treatment plant. 2. The plans do not indicate any significant removal of trees during construction. The site is heavily vegetated and screened from the surrounding neighborhood. 3. Noise from the construction of the wells, plant and reservoir shall meet the ordinance requirement for work hours. The new well will run 24 hours. 4. The setback variance would be approved based on the hardship of other alternatives would have a negative impact on the surrounding properties. 5. The floodway and wetland impact areas must be properly controlled for erosion, during and after construction to ensure no siltation occurs toward the river area. 6. Establishment of permanent vegetation must be complete; prior to removal of silt control. 7. The conditional use permit shall be valid through 2006. 8. Special landscaping of the reservoir tank with terracing is required for aesthetics. Also, fagade treatment of the tank is required. Adopted by the City Council this 25`s day of January, 2005. ATTEST: Gary D. Plotz City Administrator r 1 LJ Steven W. Cook Mayor ~_V ~~~ G i HATE: TO: Hutchinson City Council Hutchinson City Center MEMCi i2ANniJM llr rtaxsan $trcet SB nutch{nsan, MN 55350.2722 320.587.5751/Fax 320-2344240 FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONniTJONAi, USE PERMITS AND VARIANCE REQUESTED BY THE CITY OF HUTCHINSON FOR CONSTRIJC'1'lON OF A WATER TREATMENT PLANT LOCATED BETWEEN HIGHWAY 7 AND Srn STREET NE AND BETWEEN PROSPECT AVENUE AND BLUFF STREET AND TRk'ATMENT WETLAND LOCATED AT 30 AND 40 ARCH STREET NE AND 300 4TH STREET NE AND REDUCTION OF SETBACK FOR RESERVIOR STRUCTURE Pursuant to Sections 154.170 Subsection B11 and 154.062, Hutchinson G5ry Code, the Hutchinson Planning Cvttanission is hereby submitting its findings of fact and recommendation with respect tv the aforementioned request for two conditional use permits and a variance. HIS~TC~RY The City ofHutchinson has submitted applications for the construction ofa water treatmcntplant to be located near the existing plant in the R2 and C2 zoning districts. A Conditional Use Permit is also nece ssary for the treatment wetland area located inthe Flood Fringe/Flgodtvay District. The wetland will be used to treat the discharge stream f'irom the Water Treatment Plant and to provide a discharge point to the South Park Crow River. A variance is necessary for the reservoix, which will be located on the property litre to the south. (429/439 Prospect StreetNE) The hardship stated on the application is alternate locations will negatively impact the neighborhood through the loss oftnature ~s. The required setback for an accessory structure in the C2 district is 30 feet. F24DINQ5 OF FACT 1. The required application and fee were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the HutchS~gn L_esder on January 6, 2005. 3. There were no neighboring property owners present at the public hearing objecting to the request. 4 . The structure is proposed to the west and south of the current location. The most concerning portion of the site plan is the impact to the neighborhood and the site connectively to public streets. There would be employee and delivery traffic fromthe north. The public access to the building would be to the west. There is currently a row of trees and mature vegetation along the northern property line in the area, which will diminish the impact of the view from the home. The structure on the southwesterly portion of the property is a 1.5 million gallon water storage reservoir. The reservoir would be partially exposed (8-10 feet visible &vm the highway). The proposal is to have no setback from the Highway 7 Right of Way and 17 feet of setback on the Prospect Street portion. However, the new highway reconstruction plans indicate that after constmction, the sidewalk would be 60 feet from the reservoir stmcture (precast concrete structure). ]n some areas it is not uncommon tv have a building right up to the sidewalk and there would be a 4 to 1 slope after constme[ion. (Note: originally, there was a plan tv have Prospect Street cul de sac and disconnect it from lIighway 7. That plan has since been changed hack to keep the connection.) 5. There are two options for treatment for water plant effluent: treatment pond or discharging it into the sanitary sewer system. The reason the sewage treatment option was no[ pursued is that it would be cost prohibitive (i.e. 1,000,000 gallons per day would need to be treated) and would place unnecessary demands an the wastewater treatment plant. The option to direct the effluent to the east and south to a very underutilized and degraded area along the river was the more appropriate decision. This pond creation would restore the wetland area, which is locally known as the "old bass pond". Por years the Ciry has utilized the western portion of property for snow storage. The effluent is created by ~ reverse osmosis procedure and needs to be treated prior to entering any public waterway. The site plan showing the area fox the treatment consists of energy reduction, aeration, settling and eventually • outlets into the river.This treatment area is designated as floodway area and wetland area. The County Environmentalist has approved the design for the Wetland portion of the project. The floodway issue is also not an issue in that there is nv negative impact to the flood storage of the area and the equiprrlent being placed in the floodway is water tolerant (i.e. no habitation or investment which would be negatively impacted by a flood. Rinkd vn rayel~ PaP°f - ~~ C_h January 20, 2005 Finding of Fact s ry zo, zoos l~tional Use Permit s and Variance Water Plant and Treatment Wetland Page 2 RECOM~NPATION The Planning Comrnission unanimously voted to recommend approval of the conditional use permit with the followiug conditions: 1. The parking lot areas fox the new plant area must be paved prior to fatal occupancy treatment plant. 2. The plans do not indicate any sigxtiticant removal of trees during construction. The site is heavily vegetated and screened from the surrounding neighborhood. 3. Noise from the construction of the wells, plant and reservoir shall meet the ordinance requirement for work hours. The new well will run 24 hours. 4. The setback variance would be approved based on the hardship of other alternatives would have a negative impact on the surrounding properties.. 5. The floodway and wetland impact areas must be properly controlled for erosion, during and after constmctipn to ensure no siltation occurs toward the river area. 6. Fstablishment of permanent vegetation must be complete; prior to removal of silt control. 7. The conditional use permit shall be valid through 2006. 8. Special landscaping of the reservoir tank with terracing is required fox aesthetics. Also, faFade treatrnent of the tank is required, Respectfully submitted, Dean I{irchofl; Chairman 13utchinson Planning Cotmnission Cc: Scott Young, Earth Tech, 3033 Campus Ar. Ste. 175, Minneapolis MN 55441 Dick Nagy, Water Systems Supervisor Roger Rerggren, County Environmentalist Rob Colette, DNR Hydrologist r 1 J ~ C_.~1 DIRECTORS REPORT - PLANNXNG DEPARTMENT i Tn: Ilutchinson Planning Commission (Persons in attendance at Planning Staff Meeting (in bald) Prom,; Erad Emans, Aolf Moon, Dave Hunstad, Miles Seppelt, Crystal Foust, Jean Ward, Bohn Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Kent Exner, Mark Scbnobrich, Marc Sebora, Gary Plotz, ICen Merrill, Jim Popp, Aan Hatters, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baurnetz hate: January 3, 2005 --Meeting Date: January 18, 2005 Applicant: City of Hutchinson Water Department CONAITIONAL USE PERMIT Brief Description the C2 district is 30 feet. The City of Hutchinson has submitted applications for the construction of a water treatment plant to be located near the existing plant in the R2 and C2 zoning districts. A Conditional Use Permit is also necessary for the treatment wetland area located in the Flood Fringe/Floodway District. The wetland will be used to treat the discharge stream from the Water Treatment Plant and to provide a discharge point to the South Fork Crow River. A variance is necessary For the reservoir, which will be located on the property line to the south. (429/439 Prospect Street NE) The hardship stated on the application is alternate locations will negatively impact the neighborhood through the loss of mature trees _ The required setback for an accessory structure in GENERAL INFORMATION • Existing 7.oning: C2 (Automotive Se:rvtice Commercial) and R2 (Medium Density Residential) Property Location: 134 5`h Ave. N.E., 121/131 4th Ave. N.E., 429/439 Prospect St. N.E., 30/40 Arch St. N.E. and 300 4`" Ave. N.E. Lot Size: Approximately 4 acrea -Water plant area Approximately 17 acres -Treatment wetland area Existing Land Use: Water Treatment plant Adjacent Land Use And Zoning: R2 (Medium family residential) to the North of 'Hwy 7 and UC (Industrial Commercial) to the South of Hwy 7 Comprehensive Land Use Plan: Public for the Water '~reatrnent Plant area open Space for the Treatment wetland area ~ (.~) Conditional Use Permits and Variance Water Trcatmerit Plant and Treatment Wetland area Planning Commission- January 18, 2005 Page 2 Zoning llistory: NA Applicable Regulations: Section 154.170 Subsection B 11, City Code Section 154.062, City Code (d)rfny of thefoIlowing uses in any district: buildings, facilities or premises of public ser-e~ice corporations to be used for public utility purposes reasonably necessary to the public convenience or welfare. (are considered conditionallypermitted within all zoning districts) SPECIAL )CIVFl7RMATION Transportation: 5's Avenue N.E. and )Prospect St. N.E. Parking: There are no specific standards for this type of use in the Zoning Code. The proposed layout provides 4 employee parking spaces and 5 public spaces. Analysis and Recommendation: Structure/Setbacks for Water Treatment Planr The structure on the southwesterly portion of the property is a 1.5 million gallon water storage reservoir. The reservoir would be partially exposed (8-10 Feet visible from the highway). The proposal is to have no setback from the Iiighway 7 Right of Way and 17 feet of setback on the Prospect Street portion. However, the new highway reconstruction plans indicate that after construction, the sidewalk would be 60 feet from the reservoir structure (precast concrete structure). In some areas it is not uncommon to have a building right up to the sidewalk and there would be a 4 to 1 slope after construction. (Note: originally, there was a plan to have Prospect Street cul de sac.and disconnect it from Highway 7. That plan has since been changed back to keep the connection.) The structure is proposed to the west and south of the current ]ovation. The most concerning portion of the site plan is the impact to the nei ghborhood and the site connectively to public streets. There would be employee and delivery traffic from the north. The public access to the building would be to the west. There is currently a row of trees and mature vegetation along the northern property line fn the area, which will diminish the impact of the view from the home. Wetland/Flaod Plain Analysis There aze two options for treatment for water plant effluent: treatment pond or discharging it into the sanitary sewer system. The reason the sewage treatment option was not pursued is that it would be cost prohibitive (i.e. 1,ODD,000 gallons per day would need to be treated) and would place unnecessary demands on the wastewater treatment plant. . The option to direct the effluent to the east and south to a very undemtilized and degraded area along the river was the more appropriate decision. This pond creation would restore the wetland area, which is locally known as the "old bass pond". For years the City has utilized the western portion of property for snow storage. The e: ffluent is created by a reverse osmosis procedure and q ~~~~ Conditional Use Permits aad Variance Water Treatment Plant and Treatment Wetland area Planning Commission-January 18, 2005 . Page 3 needs to be treated prior to entering any public waterway. The site plan showing the area for the treatment consists of energy reduction, aeration, settling and eventually outlets into the river. This treatment area is designated as floodway area and wetland area. The County Pnvironmentalist has approved the design for the Wetland portion of the project. The floodway issue is also not an issue in that there is no negative impact to the flood storage of the area and the equipment being placed in the floodway is water tolerant (i.e. no habitation or investment which would be negatively impacted by a flood. (I) All uses. No structure (temporary or permanent), ftll (including fl! for roads and levees), deposit, obseructian, storage afmaterials ar equipment or ocher uses may be allowed as a conditional use, that will cause any increase in the stage of [he I00 year or regional food or cause an increase in flood damages in the reach ar reaches a[j'ecred. (Z) procedures. Ali foodway conditanal uses shall be subject to the procedures and standards contained in ' I SQ.096 of this code. (3) Underlying zoning district. The conditional use shall be permissible to the underlying zoning district if one exists. (4) Fill. (a) Fill, dredge spoil and all other similar materials deposited or stored in the flood plain shall be protected from erosion by vegetative cover, mulching, tiptop or other acceptable method.lYutchinson-LandUsage198 (b) Dredge spoil sites andsand and graved operations sha/!not be allowed in the floodway unless along-term site development plan is submitted which includes an erosion and sedimentation prevention element to the plan. (e) As an alternative, and consistent with division (D)(4)(b) above, dredge spoil disposal and sand and gravel operations may a71ow temporary, an-site storage off (1 or ocher materials which would have caused an increase to the stage of the 100 year or regionaiJlood, but only after the Council has received an appropriate plan which assures the removal of [he materials from the floodway based upon the flood warning time available. The conditional use permit must be title registered with the property in the afice ofihe County Recorder. Staff would recommend approval of the variance and conditional use permit provided the following conditions are met: 1. The parking lot areas for the new plant area must be paved prior to final occupancy treatment plant. 2. The plans do not indicate any significant removal of trees during construction. The site is heavily vegetated and screened from the surrounding neighborhood. 3. Noise from the construction of the wells, plant and reservoir shall meet the ordinance requirement for work hours. 4. The setback variance would be approved based on the hardship of other alternatives would have a negative impact on the surrounding properties. 5. The floodway and wetland impact areas must be properly controlled for erosion, during and after construction to ensure no siltation occurs toward the river area. 6. Establishment of permanent vegetation must be complete; prior to removal of silt . control. 7. The conditional use permit shall be valid through 2006. ~t~>> "~ ~ 3 S w~. 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F'"T~rrt ~ ~yC~ 1G~1t>rr~~t,a63a1 Ltd. ~~~y h~~wtc~'insur~, P.1inr e~ata hl~verrr~er 2CYt7~ 7831' C .lanuary 25, 2005 Hutchinson City Center 111 Hassan Street SN: Ilulellinson, MN 55350.2522 120-SR'7-5151Tux J20-234.4240 The Southwest Minnesota Foundation has requested their consideration for property purchase not he considered this evening. They will let the City know when they arc ready to proceed. )ulic Wisclmack, AICP Director o f Planning/Goning/Buildilag PrintcJ un rcxyekJ paper - G cam) a CITY OF HUTCHINSON DIRECTOR'S REPORT To: City Council Prepared $y: Julie Wischnack, A1CP, birector of Planning/Zoning/Building Date: January 25, 2005 Re: Southwest Minnesota Foundation This memo is to request Council direction regarding the sale of City owned property. 7olm Rvdeberg had approached the City Council in August of 2004 and discussed the sale of the previous railroad property. (See attached memo dated August 17, 2004) The Southwest Minnesota Foundation provided follow-up correspondence in November regarding their offer to purchase the property. (See letter from President dated November 9, 2004.) The Conditional Use Permit and Plat review For the project will probably occur in February and would require closure to this issue. Staff would also recommend that public hearing be set for February 8, 2005 for the sale of public property. Cc: Sherry Ristau, President, Southwest Minnesota Foundation 1390 Highway 15 South $ox 428, Hutchinson MN. 55350 • ~ CC SOUTHWEST MIIVNE_sOTA Fov~a~oN Planting seeds. Growing partnerships. Nurturing communities. November 9.2004 Gary Flotz City Administrator City of Hutchinson Hutchinson City Center 111 Hassan St SE Hutchinson, MN 55350 Aear Mr. Flotz: The purpose of this correspondence is to make an offer of $20,000 for the railroad property recently purchased by the City of Hutchinson, adjacent to the property purchased by the Southwest Minnesota Foundation at the intersection of highways 7 and 15. Our offer is based on the recomnnendation from our building committee and will need formal approval from our Board of Trustees. As you.know, the Southwest Minnesota Foundation intends to begin construction of a new office building in the spring of 2005. The railroad property is an important piece to our project. Please consider the following points when considering our offer; ] . The city of Hutchinson was very supportive of the Foundation in purchasing the property because of the limited access to this property, especially after the planned 2006 highway construction of the intersection. 2. The Southwest Minnesota Foundation is anon-profit organization with limited resources. 3. There are few if any alternative uses for the railroad property we are offering to purchase. Thank you for your time and consideration. Please do not hesitate to contact Brian Pederson at our office if you have any questions. We look forward to hearing from you. rrestuenr Cc: Brian Pederson 1390 Hwy. ]5 South, PO Box 428, 1-Iutthinson, Minnesota 55350 Phone (80D) 594-9480 (320) 587-4848 Pax (320) 587.3836 6-mail: infoC~swmnfoundation.or¢ WPFRHP' ~n~m. e.,r.nn{nn-.d,tin- --- l `.~' J Hutchinson Cit Center • ]ll Aassan street 56 HutcNnson, MN 55350.2522 320-587-5Y51/Pax 320.234-A248 M~ ~ U R A 1] U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration oT Sale of Property to SW Miunesota Foundation Crdinance attached DATE: August 17, 2004 We have bcen working with the S W Minnesota Foundation for about a yeaz on the purchase of the railroad land adjacent to their parcel, and their need to acquire the land to complete their proposed redevelopment project. Now that we are completing our purchase of the land, we would like to be able to complete this sale of land to SW Minnesota k'oundation as soon as we are able. . We have had Jeff Bausch of Pellinen Land Surveying complete the legal description ofthe parcel to transfer, City Attorney Marc Sebora and Melissa Starke will be preparing the appropriate Ordinance and documentation. The sale will be based vn our discussion with SW Minnesota Foundation, as follows: Although the City paid approximately $33,000 per acre for the entire purchase, much ofthe land was of little value (inaccessible, unbuildable, in the flood plain, etc.), and direction was given staffto determine values for each individual purchase azea based on its estimated value. The City Council has yet to set a price or value for selling portions of the parcels, however we recently purchased a small portion of industrial land in this area for $2.50/sf, and would estimate the purchase price of this property as somewhere near that level. • The area of the parcel in question is approximately 16,OOD sf, putting the purchase price at $40,000. There have been several other inquiries into selling land that was part of this railroad right-of way purchase. We propose to review our needs with Hutchinson Utilities, Parks and Recreation, Public Works, and other departments prior to more sales. • PAnnd ~n ralrkd P~R+- ~ C~, • RESOLUTION SUPPORTING THE CHANGE TO THE WATER CARNIVAL PARADE ROUTE RESOLUTION NQ. 12b17 WHEREAS, The City of Hutchinson Police Services, and the Hutchinson Jaycee's are planning the annual Water Carnival parade that will occur on June 19, 2005; AND WHEREAS, the Jaycee's would like the route of the parade be changed to include Highway 15 in the downtown; AND WHEREAS, authorization from the Minnesota Department of Transportation would need to be obtained to close the section of Highway 15 in which the parade would; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Council supports Hutchinson Police Services, in conjunction with the Hutchinson Jaycee's, to change the route of the Water Carnival parade to include Highway 15 in the downtown area. 2. That the City Council authorizes the Director of Police/Emergency Management Services, in conjunction with the Hutchinson Jaycee's, to contact the Minnesota Department of Transportation and gain authority to close the section of Highway 15 affected by the parade to be held on June 19, 2005. Adopted by the City Council this _ day of 2006. Mayor City Administrator c~ «~ Hutchinson Cit Center C~ ll] nas69n Slreei 5E Flutchinson, MN 55350-2522 320.557.5151/Fex 320.230.4240 MEMORANDUM DATE: January 21, 2005 TO: City Council FROM: Julie Wischnack, AICP, Planning Director Bonnie Baumetz, Planning Coordinator SUBJECT: Joint Meeting and tour with Planning Commission The Planning Commission has requested a joint meetinglworkshop with the City Council • to discuss items pertaining to planning issues in the City of Hutchinson. The Planning Commission does have an annual tour of the projects they were involved with during the year and would also invite you to participate in the tour which would take place before the meeting. The consensus was to have this meeting on February 10, 2005, beginning at 3:30 p.m. with the tour. Please consider this request and confirm the date and time. vrin~ed on recycled paper • ~~ 1 r e~ I C~ The City of Hutchinson is sponsoring a public reception honoring MARLIN TORGERSON for his years of service as Mayor, and Member of the City Council and Planning Commission Please join us on Tuesday, February 8, 2005 x:00 p.m, to 5:30 p.m. City Center Lobby 111 Hassan Street Southeast ~; ~~~ J C~ C~ Presentelwn ~~~ City of Hutchinson/HAHC Privatization Task Farce Tom Schroeder Faegre & Benson LLP Dcc. 13, 2004 The "Deal": Big Picture • Create new entity • Transfer assets • Address City's current obligations The "Deal": Finer Print Crcale new entity - incorporation ~- lax exemption - IICerISYIC - provider numbars bencfir plans - elC. l0~~~1 The "Deal": Finer Print • Transfct assets (or use thereof real cstare - buildings - cquipmenl - inlangi6los (Uadenames, marks, ctc-) contracts (empleymcnG services, poyer, etc.) - employees etc, The "Deal": Finer Print Satisfy the City's cturent obligations - bonds - PFRA ird party liabilities • wnim~t~al • peyan: (imtud'ug MedicaNMedicaid) • malpractice • etc. Create new entity City incorporates MN nonprofit (317A) - charitable, COrllnlllni[y-•'ocu66ed mIBSIOn nn privaa "ownership. - "charitable trust" overseen by Atoorney General • hralih care nxael%are reetltic[ed to health core use • no priyarc befit. inurcnbnl snowed • enforced by Atty Ga,t'I Icgal acfian • C, J 2 • C7 Create new entity (cont.) • Articles, Bylaws - oatlinc community wmposition n(boam - appointmentlelectioninechanism m•e or mo•e xeata ixecrved for lily rep° - "reSerWe pOwerS" Or Snpermajurily" rCQLti~ • purthasclseldleaxe of signiticam axsels • rnlering inroXem+ina[ing management egmement • material change8 in services, dUgun!e • emendmcnt afgo•enung dacumen~a - uSBe[S rCVert [O Clty upon any dlaantuti0n. Create new entity (cont.) • Obtain federal tax exemption 501(c)(3) - "pablic charity" status -~ community-reprcacnlauve board - care far indigent, uninsured prohibition against private bencfi; inurement -IRS ovcrsighy enforccmenl • 4-$ month wait frx determination letter - but intro to date of incorporation. Create new entity (cont.) • Obtain Medicare provider #'s; resurveys?- - Hospital - Nursing home (SNF) Hospice - ulhet? • 'I'ransfcr licenses (same categories as above) • Establish employee benefits retirement (defined contribution) - health, denial, disability etc- 3 C~ 'T'ransfer assets • Land/building/cyuip: lease or assignmcnl? - Payments cover band, continued service costs'? -~ Tenn if lcase? 70 yezr? 99'? - Lessee pays utilities, iruurarlce, texts & maintenance - Rights of [ennination/reversion • }'ailun: to Operate as described • failure to melt pertnnname objectives • 6rcach of any obGQa~nns m City, including bO+dS. Transfer of assets (cont.) • Asst[ Assignment Ageement: - IntellecNal property • traderrarke, trademmex, IuNOS, cnpyrighta, licenses - Cnnhac:Ls • poyors, prUvlders, suppliers, equipment, Ie;ues Working capitol • (allows assess; ..e , reverm m Ciry upon teml+oeriONn:version of lease ar p AA Charitable funds - A/R (except Medicare). POSt-CTOSlr1p • City amends charter to delete HAHC as an enterprise fund • Public HAHC govcming body dissolved • Medicare A/R collected and transfetrtcl • Misc. "clean up" activities- C~ 4 r~ LJ Employee benefits • HAkiC employees will terminate employment as public employees and he rehired private 501(c)(3) employees • Govemmcnt employee benefits will also terminate (PERA, state health plan, etc.) • Successor organization needs to arrange replacement benefits - retirement - health/dcnmUdisabiliry. PERA • • Employees will have choice between: - refund of acewnulated employee contributions under PERA with 6°/n interest deferred annuity benefit accrued as ofdatc of termination as a public employee (based nn high 5 aveYnge salary at time of termination as public employx) • PERA provides counseling this choice. PERA • If participant chooses refund of accumulated employee contributions (with interest), hdshe forfeits the PERA retirement annuity benefit--and any benefit attributable to the employer contributions. PERA • The deferred annuity benefit is a lilt annuity commencing at age 65. 'I~he annuity is ralculatcd a5 Follows: (Appliag to employees Grsl hired nn ar after July I, 1989) The "high five" concept • The average salary used to determine the deferred salary benefit is the participant's average salary as a public employee far the 5 consecutive years that produces the highest average salary. "Rule of 90" The deferred annuity can be started earlier than age b5 if the participant is eligible for early retirement. • Por public employxs hired 6efom July I, 1989, why meet the "&ule of 90" (i.e. age plus years of Service tamis 90 ar more), pension is umedutod Por early retirement. • Far other employees pension can atan as early as age 55, but ie reduced for tlu, early commencement. r IL 6 • r L J PERA Under general PERA rules: - terminated employee needs at least 3 years e( service to SCSI in defetr(d annuity -accrued annuity is augmented fake "COLA+") by 3%dyear through ago 55, and by 5%/ycar from agc 55 to normal retirement agc (65) - eligibility for early retirement (Rule of 90) is based on aca:umulaxd service at tithe of termination as public employee. PERA Enabling Legislation If HAHC is added to the PERA enabling legislation at § 353F, the following augmentation rules would apply: - all HAHC employees participating N PERA al lime of privatization would he vested regardless of length of service (i.a, 3 year nrlc is waived) - accmed deferred annuity augmentation is irtcreeaed by 2.5%lyear so that augmentation is 5.5%/ycar through age 55 and 7.5%dyear from agc 55 to age 65. PERA Enabling Legislation (cont.) service with the auccesanr employer would 6e counted as service towards Rulc of 90 early retiremcnr eligibility. (The successor employer must report service to PERA.) 7 Current Bond Debt • several outstanding bonds: • 1997 Refining (exempt) 52.3 millon • 1V9A Refunding (caxahle) 5750,000 • 199ft RefuMmg (exempq 5550,000 • 1998 MOB Hxpa.uinn (lacable) SI 5 minion • 2092 Hond texemp9 $6.C million - 2993 Bend (exemptl $604060 - Total $7.65 million in exempt dehl; $2.25 million in taxable debt. Bond Objectives • MakeJkeep the City whole • Tie the debt to the source of revenue • Reduce transaction costs • Satisfy lcgfll duties • Keep it simple. Options for dealing with Bonds • Guarantee - privatized HAIIC contractually agrees w pey the City's bond obligations fp&I) • Assumption privaNz«1 I{AHC assumes City's ubligatiatts under bonds • pefeasance -- privatized HAHC funds an escrow account sufficient to defeasc the Ciry's humis. C~ 8 Uuaranty for Bonds'? Could accomplish under a least or other agrccment, e.g.: • peg least peymenty al Ciry's Pdtl bnM payments, nr • HA HG provides xeparelc contract guarantee • invisible m bondhelders, simple, low cast • 7liI~RA hearing xrill required - Idau • the 6oM dncnrnenVi maY ml ycrmit • a default woWd leave City with few remedies other [hen mrwind • Cily would remain pnmary abli¢or under bonds. Assume Bonds? • Privatized HAHC "steps in shoes' of City • (tAHC assumes dab[ obligation and City is released of all o6lign[ions • $rmple, low tran88ction costa • 1't:FRA hearing rcqu~red • City tidally relieved it obligations, rixk afdefaWt - QuL' • the 6oM dicuRdenra may dwt pe++nit 17efeasance? HAHC "takes out" flit City's bonds • HAl l(: PuMe defens~ca ascrow via Itx own 6oM ISoancings (exempt and rdon-exempt) • Pre-eWsiny lender may reduce oulataMhrg debt • Ncuval eftad nn City, 6ondholdnra; m default risks • Maximum flexibility ineWCNrivg dcbtand relalrcroslup among the yaRies - Dul • grenkr uwdeection cvslx • greflkr debt ezpenxes to turd escrow • grcnter complexity (but maY ~ required). 9 Recommended Bond Approach • Review documents, determine whether guaranty ar assumption is possible • If not, plan on dcfcasattce • Address "private use" issues. QUESTIONS?? ~~ L__I 10 w RS5APPYRV CITY OF HUTCHINSpN By Check Number AP Pa ment Re ister with Voids Check Date 01/20!2005 - Ck pate T e Check # Vendor Name Amount 01/2012005 PK 127263 " 102126 ACE HARDWARE 1,190.79 01/20/2005 PK 127264 102060 CHANHASSEN pINNER THEATRES 1,572.00 01/20!2005 PK 127265 102450 DpSTAL ELECTRONIC'S CENTER 9.50 01!20/2005 PK 127266 102518 HILLYARD FLOOR CARFJHUTCHINSON 85.26 01/20/2005 PK 127267 102139 HUTCHINSON AREA CHAMBER OF COM 50.00 01/20/2005 PK 127268 102038 HUTCHINSON, CITY OF 164,980.48 01/20/2005 PK 127269 103099 HUTCHINSON, CITY OF 63.55 01/20/2005 PK 127270 102781 MCDONALD SALES & SERVICE 67.95 01/20/2005 PK 127271 102573 MCLEOD COOP POWER 4,$Op.00 01/20/2005 PK 127272 102995 MCLEOD COUNTY ATTORNEY 377.40 01/20/2005 PK 127273 102826 MINNESOTA DEPT OF AGRICULTURE 100.00 01/20/2005 PK 127274 102826 MINNESOTA DEPT OF AGRICULTURE 10.00 01/20/2005 PK 127275 103014 OFFICE 1 ONLINE 6.37 01!20/2005 PK 127276 102490 OFFICEMAX CREDIT PLAN 507.78 01/20/2005 PK 127277 120474 PRIDE SOLUTIONS, INC 100.00 01/20/2005 PK 127278 102052 QUALITY W INE & SPIRITS CO. 8,553.53 01/20/2005 PK 127279 102606 SCHMELING OIL CO 667.13 01/20/2005 PK 127280 121015 SNDW WOLF 254.14 01/20/2005 PK 127281 107530 SPIRIT MOUNTAIN 681.00 01/20/2005 PK 1272$2 102744 STATE OF MINNESOTA 186.70 01/20/2005 PK 127283 102278 TAYLOR TECHNOLOGIES 398.00 01/20/2005 PK 127284 102441 U S BANK 233,930.00 01/20/2005 PK 127285 105122 WASTE MANAGEMENT 1,031.87 Di/20/2005 PK 127286 102441 U S BANK 383,308.75 782,93420 Account Nu # 782,934.20 t-a~~~ J ~ ~ r R55APPYRV CITY OF HUTCHINSON 8 Check Number AP Pa ment Re ister with Voida Check Dat® 01/25/2005 - Ck Date Type Check # Vendor Name Amount 01!25/2005 PK 127287 " 105272 A & K REPAIR 72.00 01/25/2005 PK 127288 102126 ACE HARDWARE 180.18 01/28/2005 PK 127289 102217 AEM MECHANICAL SERVICES, INC 1,032.35 01/25/2005 PK 127290 121016 AMEM 100.00 Otl2S/2005 PK 127291 119899 AMRA 252.12 01/25/2005 PK 127292 120957 AUTO-CHLOR SYSTEM 66.51 01/25/2005 PK 127293 104077 B & C PLBG & HTG INC. 3,200.00 01/25/2005 PK 127294 102480 B. W. WELDING 8,231.32 01/25/2005 PK 127295 120298 BARGAIN-X, INC 288.86 01/25/2005 PK 127298 101925 BECKER ARENA PRODUCTS 178.32 01/25/2005 PK 127297 112572 BECKER UNDERWOOD INC 7,388.75 07/25/2005 PK 127298 101916 BERNICK COMPANIES, THE 685.40 01/25/2005 PK 127299 120738 BERTELSON'S 191.61 01/25/2005 PK 127300 119212 BLOCK FARMS & TRUCKING 6,285.50 01/25/2005 PK 127301 101987 BRANDON TIRE CO 403.93 01/25/2005 PK 127302 102752 BRAUN INTERTEC GORP 19,250.00 01/25/2005 PK 127303 102136 BUSINESSWARE SOLUTIONS 4,138.67 01/25/2005 PK 127304 102456 C & L DISTRIBUTING 38,761.62 01/25/2005 PK 127305 102257 CARLSON TRACTOR & EQUIP 2,177.40 01/25/2005 PK 127306 102981 CARTER, RANDY 39.99 01/25/2005 PK 127307 104391 CENTRAL HYDRAULICS 307.45 01/25/2005 01/25/2005 PK PK 127308 127308 102253 121028 CENTRAL MCGOWAN CHEF CRAIG'S GAFF & CATERERS 33.68 468.00 01/25/2005 PK 127310 118859 CITI-CARGO & STORAGE 3,185.00 01/25/2005 PK 127311 102179 CLAREYS SAFETY EQUIP 105.74 07/25/2005 PK 127312 121036 CNH CAPITAL AMERICA LLC 14.788.12 01/25/2005 PK 127313 111838 COFFEE COMPANY, THE 74.12 01/25/2005 PK 127314 102227 COLLINS BROTHERS 219.35 01/25/2005 PK 127315 102213 COMMISSIONER OF TRANSPORTATION 100.00 01/25/2005 PK 127318 112174 COMMUNICATION SYSTEM INC 117.00 07/25/2005 PK 127317 114585 GOPYMED INC 63.80 01/25/2005 PK 127318 102484 CORPORATE EXPRESS 62.13 01/25/2005 PK 127319 121037 CROW RIVER TITLE GUARANTY INC. 5,000.00 01/25/2005 PK 127320 102121 CROW RIVE.RVETCLINIC 54725 01/$5/2005 PK 127321 112958 CROWN INDUSTRIES 1,015.70 01/25/2005 PK 127322 104884 CULLIGAN 26.50 01/25/2005 PK 127323 103791 CUMMINS NORTH CENTRAL 143.01 01/25/2005 PK 127324 104377 GUSTOM PRODUCTS & SERVICES 596.40 01/25/2005 PK 127325 101864 DARK REFRIGERATION 42.tl0 pi/25l2D05 PK 127326 102488 DAY DISTRIBUTING 3,954.47 01/25/2005 PK 127327 102698 DEVRIES, RANDY 194.90 01/25/2005 PK 127328 105597 DICTAPHONE CORP 3,703.90 01/25/2005 PK 127329 103793 DL7 SOLUTIONS 20320 01/25/2005 PK 127330 103333 PNR WATERS 6,120.25 01/25/2005 PK 127331 104084 DONOHUE 8 ASSOC 797.50 01/25/2005 PK 127332 113181 DROP-N-GO SHIPPING, INC 125.82 01/25/2005 PK 127333 102647 DYNA SYSTEMS 322.83 01/25/2005 PK 127334 102726 ECOLAB PEST ELIM 151.76 tL J r~ L 01/25/2005 P K 127335 102354 E COND FOODS 26$.50 01/25/2005 P K 127336 105555 F REERS & ASSOC 380.00 01!25!2005 P K 127337 117533 E SRI 5,267.80 01/25/2005 P K 127338 104022 E VEN-TEMP GONS7RUCTION 1,550.00 07/25/2005 P K 127339 102515 F AMILY REXALL DRUG 17.54 01/25/2005 PK 127340 102223 FARM-RITE EQUIPMENT 9$.73 01/25/2005 PK 127341 104137 FASTENALCOMPANY 5$1.71 01/25/2005 PK 127342 102738 FIRE INSTRUCTORS ASSN OF MN 159.75 01!25/2005 PK 127343 121017 FIRE MARSHALS ASSOC. OF MN 35.00 01/25/2005 PK 127344 105021 GENERAL TRADING GO 286.63 01/25/2005 PK 127345 121035 GFOA HQUSING BUREAU 510.00 01/25/2005 PK 127348 109389 GOLDEN WEST INDUSTRIAL SUPPLY 138.97 01/25/2005 PK 127347 7020$7 GRAINGER PARTS OPERATIONS 105.01 01/25/2005 PK 127348 105562 GRANITBRONZ 118.32 01/25!2005 PK 127349 113200 GREAT NORTHERN SARK COMPANY, I 2,837.00 01/25/2005 PK 127350 101874 GRIGGS & CDOPER & CO 59,885.22 01/25/2005 PK 127351 108668 GRUFRUFF DESIGN 2,410.50 01/25/2005 PK 127352 102783 HAARSTAD, EARL 80.00 0//25/2005 01/2ffi/2DD5 PK PK 127353 127364 102529 102528 HACH COMPANY HAGERJEWELRY INC. 38.23 23.78 01/25/2005 PK 127355 102451 HANSEN DIST OF SLEEPY EYE 2,797.20 01/25/2005 PK 127356 102089 HANSEN GRAVEL 598.00 01/25/2005 PK 127357 101957 HANSEN TRUCK SERVICE 194.58 01/25/2005 PK 12735$ 109798 HARRIS COMPANIES 654.38 01/25/2005 PK 127359 120185 HBA 100.00 01/25/2005 01/25/2005 PK PK 127360 127361 102531 101915 HENRYS FOODS INC HERMEL WHOLESALE 580.38 115.58 01/25/2005 PK 127382 116866 HEWLETT-PACKARDCO 22,897.50 01/25/2005 PK 127383 702518 HILLYARD FLOOR CARE/HUTCWINSON 924.10 01/25/2005 PK 127364 121027 HLAUKA-NAUSTADAL, SHIELA 200.00 07/25/2005 PK 127365 102119 HOLT MOTORS INC 246.00 01/25/2005 PK 127366 117921 HOMETOWN SPORTS 388.00 01/25/2005 PK 127367 102981 HRA 1,000.00 01/25/2005 PK 127388 102770 HUTCH SEW 8, VAC 39.95 0 1 /2 51200 5 PK 127369 102319 HUTCHINSON AREA HEALTH CARE 270.00 01/25/2005 PK 127370 108389 HUTCHINSON AUTO CENTER 29.89 01/25/2005 01/25/2005 PK PK 127371 127372 102530 102538 HUTCHINSON CO-OP HUTCHINSON MEDICAL CENTER 13,390.76 168.00 01/25/2005 PK 127373 102540 HUTCHINSON PLUMBING & HEATING 839.00 01/25/2005 PK 127374 102541 HUTGHINSON TELEPHONE CO 1,138.95 01/25/2005 PK 127375 103099 HUTCHINSON, CITY OF 2,147.68 01/25/2005 PK 127376 103806 INDEPENDENT EMERGENCY SERVICES 75.00 01/25/2005 PK 127377 102779 INDEPENDENT SCHOOL DIST. #423 89.35 01/25/200 5 PK 127378 103520 INTERSTATE BATTERIES 256.78 01/25/200 01/25/200 5 PK 5 PK 127379 12738 0 121034 102062 J.R. JOHNSON SUPPLY INC JACK'S UNIFORMS & EQUIPMENT 548.57 2,205.02 01/25!200 5 PK 127381 11183 6 JACOBSEN, SEPTEMBER 113.32 01/25/200 5 PK 12736 2 10838 0 JANSICK, DARLA 150.00 01/25/200 5 PK 12738 3 10220 $ JEFF'S ELECTRIC 1,781.08 01/25!200 5 PK 1273$ 4 TD255 4 JERABEK MACHINE SERV 21.47 07/25/200 5 PK 12738 5 10193 8 ""VOID VOID VDID VOID VDID"' ' 01/25/200 5 PK 12738 6 10193 8 JOHNSON BROTHERS LIQUOR CO. 41,869.01 r ~. >/ ~, _' J 01/25/2005 P K 127387 102346 J OHNSON, LEONARD G. 812.76 01/25/2005 P K 1273$8 102555 J UUL CONTRACTING CO 3,002.80 01/25/2DD5P K 127389 1D2555J UULCONTRACTINGCO 492.00 01/25!2005 PK 127390 102986 KARP RADIO 7,699.75 01/25/2005 PK 127391 121032 KIESER, SHANNON 30.00 01/25!2005 PK 127392 120300 KIESS OIL CO 116.42 01/25/2005 PK 127393 103930 KNOWLEDGE POIN7 6,780.60 01/25/2005 PK 127384 120122 KOSEK,JEFF 642.00 01/25/2005 PK 127395 102581 L & P SUPPLY CO 273.08 01/25/2005 PK 127398 101978 LAKESIDE EQUIPMENT CORP 80.00 01/25/2005 01/25/2005 PK PK 127397 127398 101966 101874 CARSON, PUENTIN LENNEMAN BEVERAGE DIST. INC 80.00 5,843.15 01/25/2005 PK 127389 120803 LEXISNEXIS 110.00 01/25/2005 PK 127400 101984 LOCHER BROTHERS INC 36,965.52 01!25/2005 PK 127401 102145 M-R SIGN 170.56 0 1 /2 51200 5 PK 127402 120802 M. AMUNDSON LLP 471.45 01/25/2005 PK 127403 102572 MANKATO MOBILE RADIO 420.00 01/25/2005 PK 127404 102511 MAPLEWOOD ACADEMY 12.50 01/25/2005 PK 127405 117000 MARIPOSA PUBLISHING 122.05 01/25/2005 PK 127406 102573 MCLEODCOOPPOWER 1,503.41 01/25/2005 PK 127407 101828 MCLEOD COUNTY HIGHWAY DEPT. 657.44 01/25/2005 01/25/2005 PK PK 127408 127409 103046 105888 MCLEOD COUNTY RECORDER MCLEOD COUNTY SOLID WASTE MGMT 204.00 53.00 01/25/2005 PK 127410 113887 MCLEOD COUNTY TREASURER 1,175.72 01/25/2005 PK 127411 121018 MCLEDD COUNTY TREASURER 100.00 01/25/2005 PK 127412 116888 MDT 2,438.70 01/25!2005 01/25/2005 PK PK 127413 127414 112400 103231 MENARDS- HUTCHINSON METRO SALES 713.35 38.16 01/25/2005 01/25/2005 01/25/2005 01/25/2005 01/25/2005 01/25/2005 01/25/2005 01/25/2005 01/25/2005 PK PK PK PK PK PK PK PK PK 127415 127416 127417 127418 127419 127420 127421 127422 127423 102425 104957 120899 102668 102826 101947 101947 101947 102027 MIDWEST WIRELESS COMM. MIKE CHAVES TRUCKING MIKOLIGHEK,CLARENCE MINNESOTA CHAPTER IAAI MINNESOTA DEPT OF AGRICULTURE MINNESOTA DEPT OF LABOR 8, INDU MINNESOTA DEPT OF LABOR &INDU MINNESOTA DEPT OF LABOR 8 INDU MINNESOTA DEPT OF PUBLIC SAFET 1,663.89 447.42 11,785.00 195.00 48.76 10.00 20.00 30.00 380.00 01/25/2005 01/25/2005 PK PK 127424 127425 102848 102582 MINNESOTA DEPT OF TRANSPOR7ATI MINNESOTA ELEVATOR INC 338.75 93.11 01/25/2005 01/25/2005 01/25/2005 01/25/2005 PK PK PK PK 127426 127427 127428 127429 110916 105157 102570 111637 MINNESOTA NURSERY & LANDSCAPE MINNESOTA SHREDDING MINNESOTA SPORTS FEDERATION MINNESOTA STATE HORTICULTURAL 546.25 54.85 426.00 200.00 01!25/2005 01/25/2005 PK PK 127430 127431 102583 104454 MINNESOTA VALLEY TESTING LAB MINNESOTA'S eODKSTORE 832.00 102.98 01/25!2005 PK 127432 111003 MISSISSIPPI TOPSOILS 1,026.80 01!25/200 01/25/200 5 PK 5 PK 127433 12743 0. 12101 10265 9 MN CHEIFS OF POLICE 5 MODERN MAZDA 405.00 53.25 01125/200 5 PK 12743 5 10284 1 MRPA 224.00 01/25/200 01/25/200 5 PK 5 PK 12743 12743 6 7 10498 10186 8 NAGEL, JOSEPH 5 NAGY, RICHARD 229.94 959.40 01/25/200 5 PK 12743 8 10259 1 NORTHERN STATES SUPPLY INC 227.11 ~~ L. Di/25/2DD5 P K 127439 112503 N ORTHLAND PALLET INC 1,950.00 01/25/2005 P K 127440 103014 O FFICE 1 ONLINE 703.17 01/25/2005 P K 127441 121033 OLSON, JULIE 21.00 D1/25l2DD5 PK 127442 120780 ONE CALL CONCEPTS, INC 74]5 01125/2005 PK 127443 102483 OTTO ASSOCIATES 983.50 01/25/2005 PK 127444 101832 PELLINEN LAND SURVEYING 876.00 01/25/2005 PK 127445 115863 PERSONAL BEST PUBLICATIONS 181.68 01/25/2005 PK 127446 101853 PHILLIPS WINE & SPIRITS 17,941.00 01!25/2005 PK 127447 102167 PITNEY BOWES 126.00 01/25/2005 PK 127448 105587 PLEAA 30.00 01/25/2005 PK 127449 102593 PLOTZ, GARY D. 25.87 01/25/2005 PK 127450 102445 POSTMASTER 162.00 01/25/2005 PK 127451 102667 PRO MAINTENANCE 800.00 01/25/2005 PK 127452 102598 QUADE ELECTRIC 874.13 01/25/2005 PK 127453 102052 QUALITY WINE & SPIRITS CO. 5,496.46 01/25/2005 PK 127454 102604 R & R SPECIALTIES INC 77.50 01/25/2005 PK 127455 102205 R.J.I.. TRANSFER 977.60 01/25/2005 PK 127456 104941 RANGER TRUCK PARTS 1,283.55 01/25/2005 PK 127457 116435 REGION V EMERGENCY MGMT ASSOC 15.00 01/25/2005 PK 127458 102478 REINERCONTRACTING 3,000.00 01!25/2005 PK 127459 103143 RETROFIT RECYCLING INC 78.78 01/25/2005 PK 127460 121030 ROBERT MICHAELS & HUTCHINSdN C 997.08 01/25/2005 PK 127461 121022 ROBERT MICHAELS HAIR SALON & H 257.55 07/25/2005 PK 127462 120939 ROBERT MICHAELS HAIR SALON & R 568.81 01/25/2005 PK 127463 120941 ROBERT MICHAELS HAIR SALON & V 976.00 01/25/2005 PK 127464 120842 R08ERT MIGHAELS HAIR SALON & W 1,008.00 01/25/2005 PK 127485 102225 RUNNING'S SUPPLY 99.27 01/25/2005 PK 127466 120907 SALTMAN LLC 509.38 01/25/2005 PK 127467 102436 SARA LEE COFFEE & TEA 275.70 01/25/2005 PK 127468 102101 SBC PAGING 9.96 01/25/2005 PK 127468 119346 SCAT ENGINEERING 288.32 01/25/2005 PK 127470 105345 SCHAFFER, JULIE 10.00 01/25/2005 PK 127471 105085 SCHIROO 505.88 01/25/2005 PK 127472 102608 SCHMELING OIL GO 7,580.49 tli/25/2005 PK 127473 101892 SEH 19,220.06 01/25/2005 PK 127474 102044 SERVOCAL INSTRUMENTS INC 164.92 01/25/2005 PK 127475 102805 SEWING BASKET 15.71 01/2512005 PK 127476 102609 SHOPKO 34.73 01/25/2005 PK 127477 101809 SNAP-ON INDUSTRIAL. 27.33 01/25/2005 PK 127478 102611 SORENSEN'S SALES & RENTALS 220.29 D1/25/2tl05 PK 127479 102944 SOUTHWEST CHAPTER OF ICC 180.00 p1/25/20tl5 PK 127480 103967 SPECIAL OPERATIONS TRAINING AS 920.00 01/25/2005 PK 127481 120410 SPECIALTY WINES 2,192.25 01/25/2005 PK 127482 103515 SPECTRUM SCREENPRIN7ING 108.14 01!25!2005 PK 127483 105084 SPRUCE RIDGE LANDFILL 50,813.55 01/25/2005 PK 127484 102242 SRF CONSULTING GROUP 25,021.93 01/25/2005 PK 127485 102747 ST. JOSEPH'S EQUIPMENT INC 13,159.28 01/25/200 5 PK 127488 102612 STANDARD PRINTING 175.73 01/25/200 5 PK 127487 12102 8 SUBWAY 32.19 01/25/200 5 PK ~ 127488 12102 0 TAPS-LYLE SCHROEDER 20.00 01/25/200 5 PK 127469 10265 9 7EK MECHANICAL 1,575.85 ~ 01125/200 5 PK 127490 12083 4 TELEDYNE ISCO, INC. 557.58 C~ 01/25/2005 PK 127491 1208fi4 TOM DAGGETT & RASKE BUILDINGS 20,076.91 01 /25/2005 PK 127492 10261B TOWN&COUNTRYTIRE 20.78 01/25!2005 PK 127493 102620 TRI CO WATER 207.46 01/25!2005 PK 127494 119214 TUSHIE MONTGOMERY ARCHITECTS I 830.64 01125/2005 PK 127485 102819 TWO WAY COMM INC 797.93 01/25/2005 PK 127496 121031 UNDER THE CLOCK FRAMING & GIFT 74.42 01/25!2005 PK 127497 102827 UNIVERSITY OF MINNESOTA 30.00 01/25/2005 PK 127498 102627 UNIVERSITY OF MINNESOTA 255.00 01/25!2005 PK 127499 103210 USA BLUE BOOK 369.52 01/25I20D5 PK 127500 102419 VALLEY SALES OF HUTCHINSON 22.6tl 01/25/2005 PK 127501 102132 VIKING COCA COLA 373.00 01/25/2005 PK 127502 105122 WASTE MANAGEMENT 1,146.78 01/25/2005 PK 127503 103228 WASTE NEWS 25.00 01/25/2005 PK 127504 102165 WELCOME NEIGHBOR 60.00 01/25/2005 PK 127505 102638 WEST CENTRAL IND. 134.19 01/25/2005 PK 127506 110738 WESTMOR INDUSTRIES, LLC 128.67 01/25/2005 PK 127507 103452 WINE COMPANY, THE 49.50 01/25/2005 PK 127508 102452 WINE MERCHANTS INC 1,060.45 01/25/2005 PK 127509 120607 WISCONSIN DEPT. OF AGRICULTURE 25.00 01/25/2005 PK 127510 102640 WM MUELLER & SONS 5,352.67 01/25/2005 PK 127511 119211 WORK CONNECTION,TWE 5,182.39 01/25/2005 PK 127512 102632 XEROX CORD 859.32 07/25/2005 PK 727513 121029 ZIDON, KELLY 200.00 01/25/2005 PK 127514 102634 ZIEGLER INC 35.50 01/25/2005 PK 127515 101919 AMERICAN FAMILY INS CO. 97.91 01/25/2005 PK 127518 101875 GREAT WEST LIFE INS. CO. 300.00 01/25/2005 PK 127517 101872 H.R.L.A.P.R. 292.10 01/25/2005 PK 727518 102633 HUTCHINSON, CITY OF 7.424.12 01/25/2005 PK 127519 102635 HU7CHINSON, CITY OF 586.12 01/25/2005 PK 127520 101873 ICMA RETIREMENT TRUST 3,625.75 01/25/2005 PK 127521 101876 ING LIFE & ANN CO. 860.00 01/25/2005 PK 127522 102449 MINNESOTA CHILD SUPPORT PAYMEN 554.94 01/25/2005 PK 127523 102098 PRUDENTIAL MUTUAL FUNDS 30.00 803,312.93 Account Nu 803,312.93 ~. C~ IL J PAYROLL ACCOUNT -January 21,2p05 ' Perlod Ending: January 15, 2005 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR TMIS PAGE AMOUNT PEID ACCT# NAME DESGRIPTION $21,301.95 9995.2034 WITH. TAX Employee Gontribution -Federal Tax ACCOUNT $11,380.35 8985.2240 Employee Contrlbution -Soc. Securlry $3,245.84 9995.2242 Employee Contribution -Medicare $35,925.14 Sub-Total -Employee Contrlbution $11,380.35 $3,245.84 $14,828.19 50,554.33 $9,579.72 $11,805.28 $13,783.81 $25,388.87 $15.88 $15.86 $31.72 $zs,aao.sa 9995.2240 9995.2242 Sub-Total -Employer Contribution Grand Total - Wlthholding Tax Account Employer Contribution - Saclal Security Employer Contribution -Medicare 9995.2038 MN DEPT OF REVENUE 102615 9995.2241 PERA Employee Contrlbution -Pension Plan 102615 9995.2241 Employer Cvntributlan - Pensicn Plan Sub-Total -PERA 102615 99952243 PERA-OCP Employee Cvntributlon -Pension Plan 102815 9995.2241 Employer Contribution -Pension Plan Sub -Total -DCP GRAND TOTAL-PERA Finance Director Approval 01122!05 MEMO CITY STAFF & BANK OFFICIALS FROM: KEN MERRILL. FINANCE DIRECTOR SUBJECT: FEBRUARY WIRE TRANSFER UPDATE FOR 2005 The fallowing funds need to be Wired -interest payments 02/01!05 Chase NYC ABA # 021-000-021 to Credit the aCtaunt of Cede & Co. c/o THE DEPOSITORY TRUST COMPANY for Dividend Deposit Account # 066-026776 for 2l1 City of Hutchinson, MN OBI FIELD - PA 50317951 1998 G U Taxable medical facilities US BANK 19988 G O Medical Facilties Revenue Bond ~ Firstar 1998A G O Medical Facilties Revenue Bond 42,335 .00 2000 G O Wastewater Bands 59,851 .25 2002 8 G O SEWER Bonds 19,528 .13 2002 O Med Fac Rev Bonds 151,356 25 2003 A Med Fac Rev SOndS 40,993 .75 19958 General Obligation HA7$ 23,063 .75 INTEREST 1996 Improvement Bands 9,035 .00 1997 Improvement Bands 23,951 .25 19981mprovemant Bonds 17,356 .25 1999 Improvement Bonds 83,331 .25 2000 Improvement Bonds 41,646 .25 2D011mprovementBonds 37,326 .68 2002 Improvement Bonds 30,098 .75 2002C Refunding Improvement Bonds 14,288 J5 2003C Improvement Bands 20,081 .25 2004A Improvement Bonds 57,864 .77 20048 GO Equipment Certifcate 3,170 .53 2004C TAX INCREMENT REFUNDING BONb$ 9,147 .43 676,226 .49 The following funds need to be wired -PRINCIPAL payments Chase NYC ABA # 021-000.021 to credit the account of Cede & Co. Go THE DEPOSITORY TRUST COMPANY (ar Redemption Deposit Account # 066-027-308 211 City of Hutchinson MN OBI FIELp - PA 50317950 1998 Taxable Med Faciltiies bt 3,500,000.00 Firstar 19988 Med Faciltiies bonds 1,935,000,00 Firstar 7998A Mad Faciltiies bonds 0.00 2000 G D Wastewater Bonds 150,000.00 2oD2 B G O SEWER Bands 75,000.00 2003 A Med Fac Rev Bonds 335,000.00 19958 General Obligation HA75 100,000.00 1996 Improvement Bands 120,000.00 1997 Improvement Bonds 240,000.00 1998 Improvement Bonds 175,DD0.00 1999 Improvement Bonds 325,000.OD 2D00 Improvement Bonds 225,000.00 2001 Improvement Bonds 90,ODO.OD 20021mprovement Bonds 18D,000.OD 2002C Refunding Improvement Bonds 410,OOD.OD 2003C Improvement Bands 75,000.00 2004A Improvement Bonds 270,000.00 20048 GO Equipment Certificate 60,004.00 . 2004C TAX INCREMENT REFUNDING BONpS 55,004.00 TOTAL Principal 2,885,000.00 TOTAL Wire $3,561,226.49 Medical Bonds Prin Int 1998 Med Gross Revenue 250,000 00 113,308.75 363,308.75 9BB G O Taxable Med facilities Revenue refunding 170,000 00 63,930.00 233.930.00 8A G 0 Medical Facilde5 Revenue Bond 0.00 42,335.00 42.335~DD 02 O Med Fac Rev Bonds 0.00 151,356.25 151,356.25 2003 A Med Pat Rev Bonds 335,000,00 40,993.75 375,993 75 1,166,923.75 r~ ELECTRONIC FUNDS TRANSFERS U1/2S/2005 WATER/SEWER MN DEPT OF REVENUE-USE TAX GENERAL MN DEPT Ulu REVENUE-SALES TAX H.A.'1'.S MN DEPT' OF RE.VENUL-I~ ULL "i'AX hiQCJOR MN DEPT OF REVENUE-NOV SALES TX $szzl.on $302.00 $1066.60 $39521.00 r~