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cp06-14-2005 c
AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL ` TUESDAY, JUNE 14, 2005 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. James Rainwater, Seventh Day Adventist Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF MAY 24, 2005 (b) SPECIAL MEETING OF MAY 31, 2005 Action -Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM APRIL 21, 2005 2. FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2005 3. PUBLIC LIBRARY BOARD MINUTES FROM APRIL 25, 2005 • 4. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM APRIL 4, 2005 5. BUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2005 (b) RESOLUTIONS AND ORDINANCES L RESOLUTION NO. 12447 -AMENDED RESOLUTION APPROVING A PRELIMINARY PLAT AND PLANNED DEVELOPMENT DISTRICT TO BE KNO WN AS COMMUNITY OF LAKERIDGE SUBMITTED BY CHUCK ANDERSON 2. RESOLUTION NO. 12495 -AMENDED RESOLUTION APPROVING A FINAL PLAT TO BE KNOWN AS WELCOME TO OUR HOME SECOND ADDITION SUBMITTED BY DEAN BLOEMKE AND DALE TAUER 3. RESOLUTION NO. 1274] -RESOLUTION FOR PURCHASE (POLY BAG ROLLS AND PERMIT CONSULTING) 4. ORDINANCE NO. OS-0406 & OS-0407 -CONSIDERATION OF A PLANNED DEVELOPMENT DISTRICT TO BE KNOWN AS SUMMERSET FOURTH ADDITION LOCATED IN THE SUMMERSET THIRD ADDITION PLAT (SECOND READING AND ADOPTION) 5. ORDINANCE NO. OS-0408- AN ORDINANCE AUTHORIZING THE SALE OF CITY-OWNED LAND TO TODD MALENKE, MIDWEST TAE KWON DO (SECOND READING AND ADOPTION) 6. ORDINANCE NO. OS-0409 -CONSIDERATION OF REZONING FROM R1 TO R2 SUBMITTED BY BRANDON FRASER LOCATED SOUTH OF MCDONALD DRIVE S W (SECOND READING AND ADOPTION) CITY CO UNCIL AGENDA -JUNE 14, 2005 (c) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR SGT. DOUG JOHNSON AND SGT. CHRIS DOBRATZ TO ATTEND TRAINING • (d) CONSIDERATION FOR APPROVAL OF COMMERCIAL REFUSE HAULING LICENSE FOR TCW DISPOSAL (e) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR VALENTIN CIRIACO TO OPERATE AN ICE CREAM TRUCK (f) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR MOHAMMED MANSOUR TO OPERATE AN ICE CREAM TRUCK (g) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR DUCKS UNLIMITED ON SEPTEMBER 7, 2005, AT CROW RIVER GOLF CLUB (h) APPOINTMENT OF DAN CARLSON TO HRA BOARD TO AUGUST 2007 (REPLACING BRIG KNOTT) (i) CONSIDERATON FOR APPROVAL OF ISSUING DANCE PERMIT TO KAY PETERSON FOR THE HUTCHINSON TIGER 2005 ALL SCHOOL REUNION ON JULY 2, 2005, AT MCLEOD COUNTY FAIRGROUNDS (j) CONSIDERATION OF AGREEMENT WITH DOW CHEMICAL FOR WATER TREATMENT PILOT TESTING (k) CONSIDERATION OF PART-TIME PERMANENT WATER/WASTEWATER SECRETARY POSITION (1) LETTING NO. 18, PROJECT NO. OS-22 (WASTEWATER TREATMENT FACILITY IMPROVEMENTS) • - ORDERING PREPARATION OF REPORT - RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT - ORDERING IMPROVEMENT AND PREPARATION OF PLANS - APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS (m)LETTING NO. 10, PROJECT NO. OS-12 (PLAZA 15 PARKING LOT) - PETITION FOR LOCAL IMPROVEMENT - AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL Action -Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ISSUING HOUSING BONDS FOR SENIOR HOUSING AND ENTERING INTO JOINT POWERS AGREEMENT WITH CITY OF FALCON HEIGHTS Action -Motion to reject -Motion to approve (b) CONSIDERATION FOR APPROVAL OF ADOPTING HUTCHINSON WELLHEAD PROTECTION PLAN Action -Motion to reject -Motion to approve (c) ASSESSMENT HEARING -LETTING NO. 7, PROJECT NO. OS-07, OS-08 & 05-09 (MICHIGAN STREET, STREET REPAIRS AND 2" AVENUE SW)-ADOPTING ASSESSMENT, ACCEPTING BID & AWARDING CONTRACT CITY COUNCIL AGENDA -JUNE 14, 2005 Action -Motion to reject - Motion to approve • (d)ASSESSMENTHEARING(6:30P.M.)-LETTINGNO.4,PROJECTN0.05-04&OS-OS (DOWNTOWN STREETSCAPE AND WASHINGTON AVENUE WEST) -ADOPTING ASSESSMENT, ACCEPTING BID & AWARDING CONTRACT Action -Motion to reject - Motion to approve 7. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DISCUSSION OF CEMETERY ENCROACHMENT AND FENCING POLICIES Action - 8. 9. NEW BUSINESS (a) CONSIDERATION OF CITY OF HUTCHINSON'S COMPREHENSIVE/LIABILITYOOVERAGE Action -Motion to reject - Motion to approve (b) CONSIDERATION FOR APPROVAL OF MARKET AMENDMENT TO THE CITY OF HUTCHINSON COMPENSATION PLAN PROJECT Action -Motion to reject -Motion to approve (c) PRESENTATION BY TOM KLOSS, DIRECTOR OF INFORMATION TECHNOLOGY, ON UPDATES TO CITY OF HUTCHINSON WEB SITE • No action. (d) PRESENTATION BY TOM KLOSS, DIRECTOR OF INFORMATION TECHNOLOGY, ON CITY COUNCIL OBJECTIVE OF MARKETING COMMUNITY FACILITIES No action. (e) PRESENTATION BY KENT EXNER, CITY ENGINEER, ON CITY COUNCIL, OBJECTIVE OF LOCAL TRAFFIC FLOW AND SAFETY No action. (fl CONSIDERATION OF REJECTING BIDS FOR 2005 AIRPORT IMPROVEMENTS -LETTING NO. 6A/PROJECT NO.OS-20 (ELECTRICAL SYSTEM AND MISCELLANEOUS IMPROVEMENTS) AND LETTING NO. 6B/PROJECT NO. OS-21 (FUELING SYSTEM) Action -Motion to reject -Motion to approve (g) CONSIDERATION OF RESOLUTION AUTHORIZING PLACEMENT OF TRAFFIC CONTROL DEVICES (PEDESTRIAN SIGNING NEAR RECREATION CENTER AND LINDEN PARK) Action -Motion to reject -Motion to approve (h) CONSIDERATION OF SETTING PUBLIC MEETINGS: • JUNE 16, 2005, CENEX AG PUMP DAYS, 9:00 A.M. - 3:00 P.M. • JUNE 21, 2005, JOINT MEETING WITH PLANNING COMMISSION & JOINT PLANNING CITY CO UNCIL AGENDA -JUNE 14, 200 COMMISSION - 8:00 P.M. • Action -Motion to reject - Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN • n U 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, MAY 24, 2005 1. CALL TO ORDER - 5:30 P.M. Mayor Steve oo ca e t e meeting to order. Members present were Bill Amdt, Kay Peterson, Jim Haugen and Casey Stotts. Others present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Public Works. 2. INVOCATION -Due to the absence of Father Bill Sprigler, St. Anastasia Catholic Church, the invocation was ispens3` ed. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF MAY 10, 2005 (b) CONTINUED MEETING OF MAY 13, 2005 (c) BID OPENING MINUTES OF MAY 13, 16, & 20, 2005 Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. HUTCHINSON HOUSING & REDEVELOMENT AUTHORITY BOARD MINUTES FROM APRIL 19, 2005 2. PLANNING COMMISSION MEETING MINUTES FROM APRIL 19, 2005 3. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM FEBRUARY 17, 2005 4. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPORT FOR APRIL 2005 5.. WATER, SEWER, COMPOST, RECYCLING, REFUSE FINANCIAL REPORT FOR APRIL 2005 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR APRIL 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12729 -RESOLUTION ACCEPTING DONATION FROM HUTCHINSON JAYCEES FOR TRAFFIC CONES AND BARRICADES 2. RESOLUTIONNO. 12730 -RESOLUTION FOR PURCHASE (GRIT PUMPS, BAGGING PALLETS, PEAT, PALLET SOCKS & WRAP, BITCON GRINDING, FUEL AND PRINTING PLATES) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF AN EIGHT-LOT PRELIMINARY PLAT TO BE KNOWN AS FRASERS SUBDIVISION AND REZONING FROM Rl TO R2 SUBMITTED BY BRANDON FRASER LOCATED SOUTH OF MCDONALD DRIVE SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12715 AND WAIVING FIRST READING AND SETTING SECOND READING AND ADOPTION OF ORDINANCE NO.OS-0409 ~~~°~J CITY COUNCIL MINUTES -MAY 24, 2005 FOR JUNE 14, 2005) 2. CONSIDERATION OF A VARIANCE TO REDUCE REAR SETBACK TO THREE FEET AND 6. CONSIDERATION OF A 23-LOT PRELIMINARY AND FINAL PLAT AND PLANNED DEVELOPMENT DISTRICT TO BE KNOWN AS SUMMERSET FOURTH ADDITION LOCATED IN THE SUMMERSET THIRD ADDITION PLAT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12693 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NOS. OS-0406 & OS- 0407 FOR JUNE 14, 2005) (d) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR MCLEOD COUNTY VOITURE 414 ON JULY 2, 2005, AT MCLEOD COUNTY FAIRGROUNDS CORNER SIDE SETBACK TO ZERO FEET LOCATED AT 345 WASHINGTON AVENUE WEST FOR THE CONSTRUCTION OF A 26' X 32' DETACHED GARAGE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12716) 3. CONSIDERATION OF A CONDITIONAL USE PERMTI' TO ALLOW CONSTRUCTION OF A 36' X 60' DETACHED GARAGE OVER 16' IN HEIGHT ON ONE END REQUESTED BY JEFFERY SMITH, 1020 DALE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12717) 4. CONSIDERATION OF ASIX-LOT PRELIMINARY PLAT FOR THE CONSTRUCTION OF THREE TWIN HOMES SUBMITTED BY JAY PETTIT LOCATED ON THE CORNER OF CLEVELAND AVENUE SW AND SUNSET STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12718) 5. CONSIDERATION OF A ONE-LOT PRELIMINARY AND FINAL PLAT AND CONDITIONAL USE PERMIT SUBMITTED BY DEAN SNYDER CONSTRUCTION TO ALLOW FOR CONSTRUCTION OF A CULVERS RESTAURANT WITH A DRIVE THRU WINDOW LOCATED ON THE MENARDS PROPERTY ON HWY 15 SOUTH WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12719) (e) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR AMERICAN LEGION POST 96 ON JUNE 9 - 11, 2005, AT MCLEOD COUNTY FAIRGROUNDS (f) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR GERALD JOHNSON TO SELL PARADE NOVELTIES ON JUNE 19, 2005 (g) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR ST. ANASTASIA CATHOLIC PARISH ON SEPTEMBER 11, 2005, AT ST. ANASTASIA CATHOLIC CHURCH (h) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR FRATERNAL ORDER OF EAGLES FOR SEPTEMBER 10, 2005, AT BEST WESTERN VICTORIAN INN (i) CONSIDERATION FOR APPROVAL OF VFW POST 906/AMERICAN LEGION POST 96 PARADE PERMIT MAY 30, 2005 Q) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR CHIEF (SENIOR) WASTEWATER OPERATOR POSITION (k) LETTING N0.7, PROJECTNO.OS-07 (MICHIGAN STREET) AND OS-09 (SECOND AVENUE SW)- DECLARING COST TO BE ASSESSED & ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT (1) LETTING NO. I5, PROJECT NO.OS-17 (ROLLING MEADOW 5 EAST) -DECLARING ADEQUACY Cpl, CITY CO UNCIL MINUTES -MAY 24, 2005 OF PETITION & ORDERING PREPARATION OF REPORT AND RECEIVING REPORT & WAIVING HEARING ON IMPROVEMENT Items 5(b)1, 5(b)2, and 5(c)1 were pulled for further discussion. Motion by Peterson, second by Amdt, to approve the consent agenda with the exception of the items so noted. Motion carried unanimously. Item 5(b)1 was discussed further. Council Member Arndt noted that the Jaycees have offered a gift in the amount of $6000 for the City to purchase additional equipment needed to stage and detour the Water Carnival Grande Day Parade down Main Street. Dave Kraemer, Jaycee Water Carnival Commodore stated that the Jaycees and Citizens Bank have put together funds in the amount of $6000 for the City to purchase cones and barricades to detour the parade onto Main Street. The Jaycees would like the parade route to remain permanently on Main Street. Motion by Amdt, second by Peterson, to approve Item S(b)1, Resolution No. 12729, Accepting Donation from Hutchinson Jaycees for the Purchase of Cones and Barricades for the Jaycee Water Camival Parade. Motion carried unanimously. Item 5(b)2 was discussed further. Mayor Cook asked ifthe bitcon grinding on the resolution was the actual grinding price. Gary Plotz noted that this is the price for grinding which is resold at a higher price. Mayor Cook also asked about the fuel purchase and asked if E85 fuel may be able to be used in the future. John Rodeberg noted that an analysis has been done on the use of E85 fuel and it appears in the future the use of it may become more efficient. Motion by Haugen, second by Arndt, to approve Resolution No. 12730, resolution for purchase. Motion carried unanimously. Item 5(c)1 was discussed further. Mayor Cook noted that much discussion was held on this item at the Planning Commission meeting, although it was passed unanimously. Julie Wischnack, Director of Planning/ZoningBuilding, stated that the item that was approved was an 8-lot preliminary plat located on McDonald Drive. Ms. Wischnack explained that the road that the plat plans to be on is a city street and • cannot be developed until the City vacates it. Ms. Wischnack also explained issues surrounding a master plan done on this area in 1993. Discussion was held regarding traffic concerns on McDonald Drive. Brandon Fraser, applicant, presented before the Council. Mr. Fraser noted that ] 0 single family homes could also be platted on this piece, however what he is proposing is a minimum lot size of 93', consisting of twin homes. He expressed that he feels twin homes are a better option as the mazket for these types of homes typically attract retired couples or single individuals who, on average, generate a small amount of traffic. Motion by Arndt, second by Stotts, to approve Resolution No. 12715, and set second reading and adoption of Ordinance No. OS-0409 for June 14, 2005. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. (a) LETTING NO. 1, PROJECT NO. OS-O1 (NC TRUNK SANITARY SEWER/TARTAN PARK LIFT STATION ACCESS ROAD) -ORDERING IMPROVEMENT Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this is a project that is being revisited due to funding issues. M~. Exner described the existing conditions of Tartan Pazk which include a hidden entrance at the end of 4` Avenue SE, lack of pedestrian bicycle route into area from the south and an existing entrance and maintenance roads conflict and are not delineated. Mr. Exner then explained that the proposed improvements include a highly visible entrance off of Sa' Avenue SE, appropriate loin lanes on 5 Avenue and entrance road, trail into Tartan Pazk/VMF from the south, pedestrian crossing from south side of 5`h Avenue by 3M to a new trail, install necessary storm sewer rmprovements and smoothen the railroad bed and Sa' Avenue ditch slopes. The estimated project costs total $131,180. The project will be paid by city bonding. Council Member Arndt asked about the level of material needed on the road. John Rodeberg noted that the road probably is overbuilt, but not a hindrance. Council Member Arndt also asked about the old Lakes Gas ~ !~~ CITY CO UNCIL MINUTES -MAY 24, 2005 building and noted that it may possibly be useful for the City. . Motion by Peterson, second by Stotts, to open public hearing for public comment. Motion carried unanimously. Motion by Arndt, second by Haugen, to close public hearing. Mayor Cook asked why it was necessary to bond for this protect now. Mr. Exner noted that it was recommended by the City's financial advisors to bond now to free up money in the wastewater fund. Ken Merrill, Finance Director, clarified that the repayment will come out of the water/sewer fund. Mayor Cook suggested that half of the project be funded by the sewer fund and the other half be bonded. Motion carried unanimously. Motion by Arndt, second by Peterson, to approve ordering improvement, with half of the project being funded by bonding and the other half being funded by the water/sewer fund. Motion carried unanimously. 7. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION FOR APPROVAL OF PUBLIC DANCE PERMIT FOR JAKE BANDEMER FOR THE POLKAFEST JUNE 9-11, 2005 Roger Olson asked if the Council would grant the agreement that was approved last year for security measures. The agreement was that the organization would pay for one day of security, however security would be covered all three days of the PolkaFest. Motion by Arndt, second by Peterson, to approve public dance permit for Jake Bandemer for the Polkafest on June 9 -11, 2005 and approve that the organizatron pay for one day of security, however have three days of coverage. Motion carried unanimously. 8. UNFINISHED BUSINESS • (a) LETTING NO. 8, PROJECT N0. OS-10 (GOLF COURSE ROAD) -PRESENTATION ON ROUNDABOUTS, APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS John Rodeberg, Director of Pubic Works, noted that this project is on Golf Course Road and the road will be angled down to Modem Mazda that currently sits on Hwy 7. Part of this project includes a roundabout. In this specific project, the roundabout will take up less land than a traditional four-way stop. The cost of a roundabout is not significantly higher than a trad~nonal four-way stop. Denny Eiler, SRF Consulting, presented to the Council on roundabouts. Mr. Eiler noted that roundabouts are a growing trend for traffic control in the United States. Mr. Eiler explained that roundabouts are better operations because stopping is not required unless there is a vehicle in your path and there is reduced delay. Additionally there is increased safety. Statistics show that crash reductions are reduced when roundabouts are used. It was noted that additional costs for a roundabout on this project are not too significant John Rodeberg also noted that an open house(s) will be held on educating the public on how to use the roundabouts. Fred Moore, SRF Consulting, noted that they would bid colored pavement as an alternate, which would give the Council an opportunity to review the costs. Motion by Stotts, second by Arndt, to approve plans & specifications and order advertisement for bids on Letting No. 8, Project No. OS-10. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARING FOR JUNE ] 4, 2005, AT 6:00 • P.M. TO DISCUSS THE ISSUANCE OF HOUSING BONDS BY THE CITY OF FALCON HEIGHTS 4 ~ ~..~.~ CITY COUNCIL MINUTES -MAY 24, 2005 • Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that at a previous workshop the Council discussed issuing housing bonds for a senior housing unit, known as the Pmes. Since then, a bond counsel representative has noted that the City of Falcon Heights is willing to issue the bonds instead of the City of Hutchinson. Mr. Merrill requested that the Council set a public hearing for issuance of the bonds and then consider entering into a joint powers agreement with the City of Falcon Heights to issue the bonds. Council Member Haugen asked if this will effect the City's bond qualification. Mr. Merrill noted that it would not as the bonds would be issued in the City of Falcon Heights name. Jessica Cook, Ehlers & Associates, presented before the Council. Ms. Cook explained that this project would be financed by the City of Falcon Heights, however taking place in the City of Hutchinson. Hutchinson is considered the host city of the protect granting authority to Falcon Heights. Motion by Peterson, second by Arndt, to set public hearing for June 14, 2005, at 6:00 p.m. to discuss the issuance of housing by bonds by the City of Falcon Heights. Ken Merrill noted that details, such as setting fees, would be established following the public hearing. Motion carried unanimously. Brian Nelson, Oppenheimer & Company, presented before the Council. Mr. Nelson noted that his company will be the underwriter for the bonds. Mr. Nelson stated that it would be helpful if his company, staff and the financial advisor could work on the fees and such prior to the public hearing. (b) CONSIDERATION FOR APPROVAL OF ESTABLISHING LIST OF COMMUNITIES IDENTIFIED AS COMPARABLE MARKET FOR CITY OF HUTCHINSON COMPENSATION PLAN Brenda Ewing, Director of Human Resources, presented before the Council. Ms. Ewing explained that the City is currently updating its compensation plan which includes conducting a market study to compare salaries of other communities. A list was established the last time a study was done in 2000. Ms. Ewing • reviewed the list_of communities with the Council John Rodeberg noted that he has had concerns with filling some of the positions in the area of public works due to the unalignment of the mazket pay rates. Other cities recommended to be added to the list were Montevideo, Marshall, New Ulm and Willmar. Ms. Ewing noted the City hasn't historically drawn candidates from these communities. Council Member Stotts noted that he was approached by an employee who had concerns about lower level positions not being considered similarly as higher level positions. Ms. Ewing noted that as part of the study an internal pay equity study will be conducted to ensure that lower level and higher level positions are not too far separated on the pay scale. Motion by Peterson, second by Stotts, to approve establishing list of communities identified as comparable market for City of Hutchinson compensation plan. Motion carried unanimously. (c) CONSIDERATION OF SETTING SPECIAL MEETING FOR CONSIDERATION OF DOWNTOWN STREETSCAPE John Rodeberg, Director of Public Works, presented before the Council. Mr. Rodeberg explained that the bids have been opened and a low bidder was identified. The low bidder did have a minor irregulazity that will be worked out. A request was made to hold a special meeting to consider awarding this project. Motion by Stotts, second by Haugen, to set special meeting for consideration of downtown streetscape project for May 31, 2005, at 5:00 p.m. Motion carried unanimously. (d) DISCUSSION OF MOSQUITO CONTROL SPRAYING OPERATIONS • John Rodeberg, Director of Public Works, presented before the Council. Mr. Rodeberg reminded the _1~~~ CITY COUNCIL MINUTES -MAY 24, 2005 Council that larvae control was put in place this yeaz for mosquito control. Mr. Rodeberg reviewed the ways that a mosquito abatement boazd could be created and reviewed the positive and negatives that would go along with that. Mr. Rodeberg noted that an annual tax levy could be certified to the county auditor for a mosquito control abatement program. Motion by Amdt, second by Stotts, to review the effectiveness of the larvae briquettes this yeaz. If they are not effective, the issue of spraying can be considered with 2006 budget discussions. Ken Merrill cited other options of funding for mosquito spraying if the Council would prefer it be done in 2005. Motion carried unanimously. (e) CONSIDERATION OF SETTING COUNCIL WORKSHOP FOR JUNE 28, 2005, FOR A COST BENEFIT PRESENTATION Gary Plotz, City Administrator, stated that as part of the Council objectives, cost benefit analyses would be conducted. A presentation is being recommended on this subject. Julie Wischnack noted that Rusty Fiefield from Hoisington Koegler would be presenting on this topic. Motion by Peterson, second by Amdt, to set Council Workshop for June 28, 2005, at 4:00 p.m. for a cost benefit analysis presentation. Motion carried unanimously. (f) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DETERMINE WHETHER CITY-OWNED LAND SHOULD BE SOLD TO TODD MALENKE, MIDWEST TAE KWON DO, AND TO DETERMINE THE ASKING PRICE THEREIN. SAID LAND SPECIFICALLY DESCRIBED AS: Lot 2, Block 1, Addition 57, Hutchinson Downtown Redevelopment • Todd Malenke, Midwest Tae Kwon Do, presented before the Council. Mr. Malenke stated that he has interest in purchasing city-owned property that is adjacent to Shopko on ls` Avenue. Mr. Malenke is proposing to purchase 8800 sq. feet. The budding he is proposing to construct would house both his martial arts studio as well as a dance studio. In addition, some type of office/retail space may be available. Mr. Malenke offered $37,000 for this 8800 square feet of land. Motion by Haugen, second by Peterson, to close the meeting to discuss the sale ofcity-owned land to Todd Malenke. (g) ORDINANCE NO.OS-0408- AN ORDINANCE AUTHORIZING THE SALE OF CITY-OWNED LAND TO TODD MALENKE, MIDWEST TAE KWON DO The meeting reopened at 8:30 p.m. Marc Sebora stated that the purchase price should be reflected in the ordinance. Motion by Stotts, second by Haugen, to sell the entire lot of 15,080 scl. feet of city-owned land to Midwest Tae Kwon Do for $44,700 and set second reading and adoption of Ordinance No. OS-0408 for June 14, 2005. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS Don Blom,-1056 Jorgenson Street, presented before the Council. Mr. Blom noted that an individual was plotting out a fence to be constructed. Mr. Blom and the neighbors have concerns that no one was notified about this. Julie Wischnack explained the fence. ordinance. John Rodeberg noted that this fence is being constructed on city cemetery property to delineate where ~ ~~~ CITY COUNCIL MINUTES -MAY 24, 2005 cemetery property is. Issues have arisen with vehicle encroachment on cemetery property. • Council Member Stotts asked that construction of the fence be held offuntil the design ofthe fence can be reviewed by neighboring properties. Mayor Cook noted that a gambling license renewal application was submitted by the Hutchinson Wrestling Club. Motion by Peterson, second by Haugen, to approve the premises permit renewal application of the Hutchinson Wrestling Club. Motion carried unanimously. Bill Arndt -Council Member Amdt noted concerns of fuming off of Hwy 15 onto 5`h Avenue. Mr. Rodeberg noted that MNDOT would need to approve any traffic regulations. Motion by Amdt, second by Peterson, to direct John Rodeberg to work with MNDOT for traffic regulations at the intersection of Hwy 15 and 5 Avenue. Motion carried unanimously. Council Member Arndt also noted that there was an issue with sludge hauling on a farmer's property. John Rodeberg-Mr. Rodeberg noted that ~ Hwy 15 Coalition meeting~will be held on May 26's from 10:00 a.m. -12 noon. Also, Dairy Days is June 3 in Library Squaze. June 9 an open house will be held for the Chamber of Commerce in the Hutch Hotel. Motion by Peterson, second by Arndt, to set Dairy Days from 11 am -2:OOpm for June 3 and Chamber Open House from I Oam-7pm on June 9. Motion carved unanimously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Arndt, second by Haugen, to pay claims, appropriations and contract payments: Motion carried • unanimously. 12. ADJOURN With no further business to discuss, a motion was made by Arndt, seconded by Haugen to adjourn at 8:45 p.m. • 7 ~~ t~~ MINUTES • SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 31, 2005 1. CALL TO ORDER - 5:00 P.M. Mayor teve Coo ca e t e meeting to order. Members present were Bill Arndt, Jim Haugen and Casey Stotts. Others present were Gary Plotz, City Administrator, Mazc Sebora, City Attorney and John Rodeberg; Director of Public Works. 2. NEW BUSINESS (a) LETTING NO.4, PROJECT NO.OS-04 & OS-OS(DOWNTOWN STREETSCAPE)-DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT John Rodeberg, Director of Public Works, presented before the Council. Mr. Rodeberg clarified that tonight's purpose is only to set the assessment hearing and not award the bid. Mr. Rodeberg also noted that the final cost on the project is approximately $1.4 million, which is approximately 30% lower than originally estimated. 20% of the project will be assessed to property owners. Mr. Rodeberg further noted that there was a bid irregularity on the low bid and legal action maybe pending from the second lowest bidder. Mr. Rodeberg described the irregularity as a line error, however the total bottom line bid was not alternated and would have been the lowest bid regardless of the line error. Mayor Cook asked if the assessment hearing is in essence accepting the low bid. Mr. Rodeberg noted that the assessment hearing can be held, and if at that time the Council does not accept the final assessment numbers, the project can be stopped. . City Attomey Sebora iterated that the lowest bidder has been identified as such and the line error was more or less aty~e-o, with the total bid number not being altered. Mr. Sebora also noted that the second lowest bidder, Dutninck Bros., could file an injunction, and explained various outcomes of that. Motion by Stotts, second by Arndt, to accept assessment roll and set assessment heazing for June 14, 2005. Motion carried unanimously. (b) DISCUSSION OF MOSQUITO CONTROL SPRAYING OPERATIONS Mayor Cook noted that he has had second thoughts on delaying spraying for mosquitos in 2005. Mayor Cook suggested using two units running six-hours and renting instead ofpurchasing a machine from the City of Litchfield. Mayor Cook feels that the effectiveness of briquettes may run out m August and does not cover the entire city. Ken Merrill, Finance Director, noted that there are some financing options that could be puY in place for 2005. John Rodeberg noted that he has concerns with the process of putting in place spraying for mosquito cantrol now. He also has concerns with the lack of staff to conduct the procedure and the low placement of this on the essential services list. Council Member Arndt stated he was surprised that this item was on the agenda because it was passed unanimously at the last Council meeting to delay with spraying and see how effective the briquettes are for this year. Motion by Arndt, second by Haugen, to delay spraying for mosquito control and see how effective the briquettes are for this year. Mayer Cook had asked staff ~f the sprayying was put in place for this summer if it could be accomplished by July 4` .John Rodeberg noted that it is feasible if additional seasonal staff is hired to aid in the full-time workload. John Olson stated that he researched a little bit the abatement program to • determine if the City could have a mosquito control program but not an abatement board, specifically with right-of--entry onto private property. Another issue Mr. Olson would like to research is the effects of the `'t ~~~ CITY COUNCIL AGENDA -MAY 24, 2005 chemical on human beings. Mr. Rodeberg stated his main concern is the timing of putting this into place and the procedure that is used Furthermore, Mr. Olson stated that more research should be done on the pros and cons of an abatement board. Mr. Olson also explained the reasoning for the use of three machines as opposed to two machines. Council Member Haugen reminded the group that the City has applied the briquettes, and thus, is taking some action on mosquito control. Council Member Stotts also noted that there is a fiscal responsibility to consider. A roll call vote was taken -Haugen aye; Arndt aye; Stotts aye; Cook nay. Motion carried 3 to L 3. MISCELLANEOUS (a) COMMUNICATIONS Casey Stotts -Council Member Stotts stated that he was contacted by a citizen who was very thankful to the street department for filling the potholes. 4. ADJOURN With no further business to discuss, motion by Haugen, second by Arndt, to adjourn the meeting at 5:40 p.m. • ~"~ The April April 21, 2005 meefing of the Pioneerland Library System Board was called to order by Chair Ganison Hale at 6:45 p.m. at the Willmar Community College. A quorum was announced. Eric Weiberg motioned to approve the agenda. Second by Pat Brown. Carried. John Baker motioned to approve the Feb. 17, 2005 minutes witl- a correction of • E3000 expenditure approval for furniture for the central office, not chairs. Second by Werberg. Carried. Jeff Lopez presented for the Finance Committee. Weiberg motioned to approve the Feb. 2005 and March 2005 Reports 8 Expenditure reports. Second by Amy Wilde. Carried. Ron Anthony motioned to approve the Bills and Check registers. Second by Joan Reckdahl. Carried. Weiberg motioned to accept the 6 mordh RLTA report Second by Reckdahl. Carried. All members shoukf now have a copy of the 2004 audtt. Review for the next meeting. There was no old business New Business. There has been a request to have staff members on the Ad Hoc committee on Goalslevaluation. Baker motioned to expand the committee to 10 with the addition of Director Houlahan and 2 0brarians. Second by Reigstad. Carried. The Board Chair then appointed Mary Henke from Hutchinson and Yidci Grimli from Ortonville to be the libraren representaf;res. Dan Reigstad presented for the Personnel Committee. Paul Setzepfandt motioned to approve the hire of Brunker, Haugen, Johnson and Weeding. Second by Herman Hennemann. Cartied. The {)hectors report is in your packet to read. The D'uedor Mn71 contact committee members as to the dates of future meetings. There will be a speaal finance/ad hoc meeting on May 4 at 6:30 p.m. Lopez motioned to adjourn. Second by SetzepfandL Carried. The meeting was adjourned at 7:00 p.m. to be followed by the annual awards banquet. • Stacey Schuette Secretary 5L~~ 1 Memo To: Mayor and City Council Members From: Brad Emans, Fire Chief Date: 06/01/05 Re: Monthly Update on Activities of the Fire Department The fire department responded to 25 general alarns in the month of May. Example of a few of the calls: • The FD responded to a mattress /garbage fire in the NE part of the city. The cause of the fire was determined to be Arson. • The FD responded to a fire in the rural area where a piece of heavy equipment was burning. The • cause of the fire appeared to be the break in a hydraulic line. • The FD responded to a report of gas leaking out of the ground in a residential area of the NE part of the city. The gas company was notified. • The FD responded to a call of a large gas spill in the SW part of the city, the leak was wntrolled. This is the breakdown of the calls for the month: City: Residential 1 Commercial/Industrial 3 Multi-family4 Carbon Monoxide 1 Hazardous Material 3 Medical 4 Rural: Rescue 3 Grass 1 Medical 2 Hazardous Material 1 Vehicle 2 Drills /Meetings /Other Information • We are currently working on the gathering of information -for our emergency preplans for the commercial, indusVial, and apartment buildings. This information will be entered into our laptop computers installed in our first out units. cj (~J ~. • We are looking at ways to solve the increase in sub-standard housing complaints we have received over the past year. • We conducted an auto extrication training session to demonstrate and practice on a new vehicle access technique. • We continued our training in firefighter survival by conducting another two sessions on "When to Call Mayda)r'. • We conducted a tour of the Airport, Lffe-Link, and Provesta Foods. • We held firefighter testing with one night of orientation and the written test, and the second night consisting of the oral interview and physical agility testing. We had seven people attend the first night and only five came back the sewnd night. We currently have 29 firefighters; we are fully staffed at 35. We will not be able to fill our ranks this year. Fire Prevention /Public Relations 1. We participated in the 3M-employee health and safety fair. 2. We participated in the annual Memorial. Day service. 3. We conducted a fire extinguisher class for the employees of McLeod Treatment. • • • Page 2 5 (~~ Minu#es • Hutchinson Public Library Board Meeting April 25, 200 Members present: Jolm Hassinger, Kay Johnson, Kay Peterson, Julie Jensen, Newt Potter, Mary Henke, Librarian Members absent: Larry Ladd New members: John Paulson, Janet Vacek The meeting was called to order by President Connie Lambert. Minutes of the last meetnig were approved. The meeting began with cake served in honor of the departing board members: Connie Lambert and Newt Potter. Reports 1. Pioneer Land banquet was held on Apri121 at Wilhnar Ridgewater • College. Connie Lambert and Newt Potter were given Hall of Fame awards. A short business meeting was held. Mary Henke was appointed to Library Structure committee. The program was presented Jan Walters and inspirational speaker. Old business 1. A presentation will be made to the County Commissioners on Tuesday, May 3. Mary will talk about upcoming projects. All county librarians will attend Information will be presented about upgrading the Pioneer Land computer system. The cost is about $300,00. John Hulihan will discuss needed budget increases. 2. Library portrait project. There have been six librarians in the history of the library. It is hoped that the pictures will portray the history of the library. Community forum. Truth in Media evaluation. The evaluations seemed to be positive. We had a nice turnout of about 50 people. The event went well. Mary has sent out thank you notes and planning will begin soon for a fall forum. New business 5 C ~~ 1. Election of officers. On a motion by John Hassinger and seconded by Kay Johnson the following officers were unanimously elected. President -Julie Jensen Vice President -John Paulson Secretary -John Hassinger and Janet Vacek 2. Future agenda items. Sherry Lund will present information about the summer reading program. Discussion will be held about establishing Library Foundation. Donations: Joel Sheggeby family - $13.95 for book purchase Pam's Furniture staff - $160 for Orville Jacobson memorial Julie Jensen - $4,999.44-value of 337 children's books Next meeting is May 23, at 4:30 Meeting adjourned Submitted, Newt Potter Secretary S L~-~.3 MINUTES • Parks, Recreation & Community Education Advisory Board April 4, 2005 Members present were: Mike Cannon, Beth Hepola, Lora Muilenburg, Kirk Kosel, Lenore Flinn, Deane Dietel, Ralph Johnson and Bill Arndt. Also present were Dolf Moon, September Jacobsen, John McRaith and Karen McKay. The meeting was called to order at S:l 5 pm. A motion was made by Bill Arndt and seconded by Beth Hepola to approve the minutes dated March 7, 2005. The board unanimously agreed. NEW BUSINESS Early Summer Reeistration is scheduled for Tuesday, May 3 from 6:00-8:00 pm. Rather than have the regular meeting in May, board members aze invited to volunteer at the registration. Senior Center -September Jacobsen, Event Center Coordinator reviewed the goals reached in 2004, one of which was to increase participation. This was achieved by . adding programming geared toward younger seniors, and also by purchasing a pool table, additional dance flooring, and cabinets in the kitchen. Many of the additions were funded by senior donations. Event Center -Accomplishments in 2004 include an increase in rentals from 473 to 827 including business rentals. New equipment purchased and available for rent include lights, mirrors, and candle holders. $1,500 has been generated by these new rental options. A new entrance is still planned; it will be done when the parking lot is replaced. The parking lot will be done in phases in 2005; there will be some inconvenience for participants during the construction. Adding more storage area is planned along with painting for this yeaz. September will be looking for creative ways to fundraise. The Event Center has access to new software through the City's web site. What impact that will have on rentals is unknown. Adaptive Recreation, a program designed for adults with mental disabilities, meets at the Event Center and provides activities for 80-100 participants from area communities. Recreation -John McRaith, Recreation Services Coordinator reviewed youth programs including Middle School and High School age soccer. The program is growing in interest, but is not school sponsored. .SC~~~ MINUTES PRCE Advisory Boazd Apri14, 2005 Page two Registration for Jr. League baseball and girls softball has been taking place; the associations are pleased with the numbers so faz. The registration process flows much better since there are multiple employees able to register people at the same time. The boys and girls ball programs play in separate leagues with the exception of T-ball. This has resulted in an increase in participation. There is an option for boys to play softball in grades 3, 4 and 5; it's a good alternative for those who don't want to play baseball. Adult sports saw a significant drop from 1997 to 2003. The number of teams reached a plateau in 2004 and has experienced a slight increase since. Goals for 2005 include coaching packets for the volunteer coaches so they know what to expect when they sign up to coach. John will also explore what impact that tournaments have on the city versus the revenues that PRCE receives. After a brief discussion with boazd members they felt that it was . important to continue to run tournaments on local ballfields and in the gyms. They also felt that there should be open gym available for local use. Another goal is to decide whether there should be guidelines for financially needy families to receive ball and swim lessons at no charge. Currently families in need of assistance need a referral from a Social Services Representative. Following the referral, participant's fees are waived for swimming lessons dwing the summer months and T- ball, baseball and softball sponsored by the PRCE Department. The board felt that the current policy was fair. BOARD MEMBER ITEMS Deane Dietel questioned if the Bike and Blade Bonanza sponsored by the PRCE would be held in 2005. It was one of the programs eliminated two years ago as part of the budget cuts. Dolf told the board that this item has been discussed with the Police Department, which was also very involved in the program. Running the program involves many volunteers in addition to an overtime situation in the Police Department. ADJOURNMENT The meeting was adjourned at 6:30 pm by a motion made by Ralph Johnson and seconded by Lora Muilenbwg. The board unanimously agreed. • klm ~SC~~~ ~3~rlcl'~n ~'cr,~~atr by Ty> T'nr 11~~ ,'~ fnw,rlr rrf" a~-.. "r"ir7; __ . I I ~, I f?i `;t_' (.'t.:~f'°] I' . ,11 LI Ili{", x(115 ~f~FS'l1~Fh~TN~L RF~IC~.~.._.... ~ -.__...,.~~...~_~.~~. 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ITFP,A ~ ;, 111, 87J,5Cb0.7.17't1 ', ~a , rri x~: spea area fvr .: ;t rrst~r ~ ~ ^~,_; ~'t~rrrkrr ¢~i d~"8urrxdai~~,~ !~'errni'fs Far tax rr~r~rat~'i - ~ RESOLUTION NO. 12447 (Amended June 14, 2005) • RESOLUTION APPROVING A PRELIMINARY PLAT AND PLANNED DEVELOPMENT DISTRICT TO BE KNOWN AS COMMUNITY OF LAKERIDGE SUBMITTED BY CHUCK ANDERSON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The applicant has submitted a preliminary plat to be known as Cormnunity of Lakeridge, Rezoningg from R-1 to R-4 PDD to allow for the consttvction of a 36 unit semor housing condominium complex located on the comer ofDale St. S.W. and Century Ave. S.W. The parcel is approximately 4.5 acres. 'T'here was a predevelopment meeting with the developers prior to the staff meeting . LEGAL DESCRIPTION: That part of the West Half of the Northeast Quarter of the Northwest Quarter of Section 12, Township 116 North, Range 30 West, McLeod County, Minnesota, lying south of the North 820.64 feet thereof, lying easterly of the centerline of Dale Street (formerly McLeod County Highway No. 7.) and lying northerly of the northerly line of the City of Hutchinson Street Right of Way Plat No. 6. according to the recorded plat thereof. 2, The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that tlme proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION Time City Council hereby approves the preliminary plat and planned development district with the following: 1. Amend the site plan to move the retaining wall to the west; which in tum may require the building to move toward • Dale Street, to approximately 30 feet of setback. 2. Revise drive on east side to allow tum around spaces. 3. Parking lot and access drives would be paved no later than December 1, 2005. 4. Plantings and bufferings would be planted no later than July 1, 2006. (Final landscape plans must be approved by the City Forester prior to issuanceof a building permit.) 5. The stormwater dry pond vegetation material should be approved by the Parks and Recreation Department. 6. Homeowners association documents must be filed concurrently with the Common Interest Community Plat. 7. Special attention to the northern property line must be given during construction. Grading near that line may not encroach on the other property. 8. All fees shall be paid at the time of building permit issuance. 9. Garbage areas must be enclosed. Adopted by the City Council this 141° day of June, 2005. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor • sC~> RESOLUTION NO. 12495 (Amended June 14, 2005) RESOLUTION APPROVING A FINAL PLAT TO BE KNOWN AS WELCOME TO OUR HOME SECOND ADDTTION SUBMITTED BY DEAN BLOEMKE AND DALE TAUER BE ff RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The applicant has submitted a final plat to be known as Welcome to Our Home Second Addition for the construction of a 50 unit catered living apartment building located on Century Ave. S.W. LEGAL DESCRIPTION: Lots 1,2,3,4,5,6,7,8,9 and 10, Block One, Welcome to Our Home Addition, and all of Black Hawk Court to be vacated, City of Hutchinson, McLeod County, Minnesota. 2, The City Council has considered the recommendation of the Planning Commission and the effect ofthe proposed use on the health, safety, and welfare of the occupants of the surrounding ]ands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the genera] purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below aze met. P CONCLUSION The City Council hereby approves the final plat with the following: 1. Services for water and sewer shall be abandoned, as described in the report. 2. Utility line abandonment, relocation, or rebuilding costs would be paid by the applicant. 3. Provide a joint landscaping plan prior permit issuance. The plan must also be approved by the City Forester and installed no later than December 1, 2005. 4. A drive easement document shall be provided. 5. In the case the existing home is moved off of the site, the CUP is considered and approved. However, the movement of the structure would require route information and a moving permit. 6. The parking lot must be paved no later than July 1, 2005 (this will be a late in year construction; therefore anticipation of weather constraints should be considered). 7. The pond capacity calculations with this site plan should be resubmitted and approved by the City Engineer. 8. The setbacks for the building shall be 35 feet on all sides (excluding future link). 9. The connection between the buildings must meet all applicable code requirements (fue code, building code, etc.) and should be further reviewed by staff at the time of actual construction. 10. Garbage dumpsters must be enclosed. 11. The fees would be collected at the time of building permit. 12. Street lights will now be private and removal will be at property owner's expense. 13. A maintenance agreement is required regarding the maintenance of the pond. Adopted by the City Council this 14a' day of June 2005. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor S ~~~ RESOLUTION NO. 12741 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Poly Bag 3,975 rolls $29,415 Compost bin liners Refurse Yes Jesco ~he following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Permit Consulting $16,000 Repermiting of Compost Facility Compost YES Earthtec Date Approved: .Motion Made By: Seconded By: Resolution submitted for Council action by: 5 ~~3 PUBLICATION NO. ORDINANCE NO. 05-0406 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM R2 TO R3 AS REQUESTED BY DAVID BROLL, FIRST CLASS BUILDERS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from to R2 (Medium Density Residential) to R3(Medium -High Density Residential) as requested by property owner: LEGAL DESCRIPTION: Lots 1,2,3, and 4, Block 6, Lots 1,2,3,4,S,and 6, Block 1, and Lots 9 and 10, Block 2 Summerset Third Addition, McLeod County Minnesota, according to the recorded plat thereof WHEREAS, the City Planning Commission and City Council have considered the effects ofrezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R3 and it shall take effect upon publication of this ordinance; Adopted by the City Council this 14`~ day of June, 2005. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor SL~~ ~ PUBLICATION NO. ORDINANCE NO.OS-0407 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING UTILITY AND DRAINAGE EASEMENTS IN SUMMERSET THIRD ADDITION FOR THE PURPOSE OF REPLATTING THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate utility and drainage easements located in Summerset Third Addition for the purpose of replatting. Section 2. That the utility and drainage easements to be vacated aze described as follows: All drainage and utility easements on Lots 1-4, Block 6; Lots 1-6, Block 1 and Lots 9 and 10 ,Block 2, Summerset Third Addition, McLeod County, MN Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 14`h day of June, 2005. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator C~ s~,~ ORDINANCE NO. OS-0408 • PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: Lot 2, Block 1, Addition 57, Hutchinson Downtown Redevelopment for good and valuable consideration in the amount of $44,700.00, is hereby sold and conveyed to Todd Malenke, Midwest Tae Kwon Do, together with all hereditaments and appurtenances belonging thereto. Section 2. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 14`h day of June, 2005. • Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator 5(:~~ • PUBLICATION NO. ORDINANCE NO. OS-0409 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM Rl TO R2 AS REQUESTED BY BRANDON ERASER THE CTTY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl (Single Family Residential) to RZ (Medium Density Residential as requested by property owner: LEGAL DESCRIPTION: DESCRIPTION FOR PHASE Thtit port of the Southeast Ouartar of Section 8, Township I Ib North, Range 30 Mast, McLeod County, Minnaaota, described as follows: Commencing at the sautheost earner of the Nvrthegst Ouartar of said Southeast . Ouorter. thence northerly, along the cost line of acid SautMast Otwrtsr 566.16 feet tv the southeoat corner of CLAUSE ADDITION, according to the recorded plat thereof: thanca westerly, along the south tine of said CLAUSE ADDITION 825,00 feat to the southwest corner of sold C1.OUSE ADDITION and the point of beginning of the land to be described: tfience southerly, along the aautheriy prolongation of the mast line of said CLAUSE ADDITION 2.00 feet, thence South 89 degrees 25 minutes 32 seconds. West, assuming the east Ilne of sold Southeast t7unrter nos a bearing of South O degr+ds O6 minutes 45 seconds West, a distance of 283.01 feat: chance North O degrees 34 minutes 28 seconds Weat 125,80 feet to the intersection with the southerly Ilna of CITY t)F ttl7TCHINSON STREET RICiH7 OF WAY PLAT N0. i , thanca easterly, along sold southerly line io the intersection with Ma northerly prolongation of aoid wart Tina of CLAUSE ADDITION: thence aoutfierty, along sold northerly prolongation and along sold vast fine to the palm of beginning. WHEREAS, the City Planning Commission and City Council have considered the effects ofrezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; • THEREFORE; the City hereby officially rezones this property to R2 and it shall take effect upon publication of this ordinance; Adopted by the City Council this 14`h day of June, 2005. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor 5C `~~ ~P ~~ MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Chief Dan Hatten~ DATE: June 6, 2005 RE: Out-of-State Training This memorandum is to request approval for out-of-state training for two of our officers. I am requesting that Sgt. Doug Johnson be allowed to attend the Physical Fitness Specialist Law Enforcement course that is provided by the Cooper Institute in Dallas, Texas. This is a weeklong course that he would attend from October 3151 through November 4~'. Sgt. Johnson is our physical fitness officer and this course would aid the department in our fitness program. The tuition cost is $695.00 with meals and lodging • costing approximately $569.00 and airfare at approximately $245:00. The second request is for Sgt. Chris Dobratz to attend the 4"' Annual Internet Crimes Against Children National Conference being held in Dallas, Texas from August 15"'through the 18~'. Sgt. Dobratz runs the tCAC program for this area and therefore all of the costs, except meals, would be paid through the ICAC program. /lkg 2005-01-0006 • 5 ~~-~ z ! 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Sc~J Crey~~~N'i • J1M/fl MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TO: Melissa Starke, Administrative Coordinator FROM: Sgt. Christian Dobratz(~ DATE: May 30, 2005 RE: Transient Merchant License Background As of today's date, I have completed a background investigation on Valentin Ciriaco. Mr. Ciriaco has applied with the City of Hutchinson for a Transient Merchant License for the purpose of selling novelties during the Water Carnival parade. During the course of conducting this background investigation, I did not discover anything in the applicant's background that would disqualify them from obtaining this license. • If you have any questions, or if you need any further investigation into this matter, please contact me. 5 (~~ ~J ~~M ~'~~~ 111 Hassan Street Southeast Hutchinxon, MN 55350 (320)587-5151/Fax: (320)234-4240 City of Hutchinson APPLICATION FOR PEDDLERS,. SOLICITORS, AND TRANSIENT MERCHANTS All applications must be received at least 30 days before event in order to be considered ^ Solicitors ^ Transient Merchant $100.1)0 $100.00 $100.00 Peddler 2" X 2" Picture Required Eye Color: ~~ Slate Have vnu Name: VQ~Qi~{'~V~ L, Height: ~~ Weight: Driver's License Number:, Permanent Address: Qry Permanent Telephone: (~=~~j- q ~~ Te11mporary Address: ~\l,p(~S ~j, ~ i 5-~- # 1~~ SS ~ . ~, tM.[v1 ~ ~ ~G ~~ Ciry Slate Zip Temporary Telephone Access: :, misdemeanor, or violation of any traffic violations? ^ yes o If yes, state the nature of o ense and punishment or penalty assessed therefore: other than 3a`. • s~~-) Ciry of Hutchinson Applirntion for Peddlers, Solicitors, and Transient Merchants Page 2 of 3 • Name • SusmessInfarmaUOA i ~ ,il.};-;a „, :, yr.'i`,;; ifli ~y~ ~ i.'~~F~~ti-~)"~f#I ,3"tc', Describe relationship between applicant and employer: Describe nature of business and desaibe item(s) offered: c ~ 5 l Describe method of delivery: (~ r~~QltC -~nrn^ ~f A~fi/ Describe source of supply: R~~~ ICe c~,~, r ~c Supp(~er Name ~la= ~ a~-S~5 one Number Sup pl er Ph ~1 /~ /~ /~ 7l ~Y~ r l/ lL1 .rl r i'P Supplee dress -~'t-b- ~o .~~ n ^ '~ \ ~ Ciry Siate Zip ~~- ~lS~-y ~~~ Supplier Name Suppler Phone Number `~ ~ o~ Co tooQj~ ~ Q~ ~ ~ia~o-ao Supplier Address Ciry Sate Zip Supplier Name Suppler Phone Number Su lierAddress Ci State Zi >i Provide two (2) property owners (preferably in McLeod County) for character references: Property Owner Name Property Owner Phone Number ~'Y\ SC ~ ~ 1d s ,n c ~ ~" tom-' ~' Pro try Owner ress Ciry State Zip ~~ ,~, ~ a~ co ~f ~ aas-mss Property net Name ~ Property Owner Phone Number • 5 (-~~ Ciry of Htachinson Application for Peddlers, Solicitors, and Transient Merchants Page 3 of 3 List last (up~t^o three (3)) previous city(ies) where you carried on same activity: Ciry State Date(s) of Acavtty to Ciry State Date(s) of Ac[iviTy [O State Date(s) of Activity The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (checck or money order): ^ yes {] no Annlicatinn cmm~leted in full and siened: L!1 ves ^ no I hereby certify I have completely filled out [he entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Police ^ approved ^ denied Notes: City Council ^ approved ^ denied Notes: H:/Li¢nxYAppl¢xionuPedEler. Solicnm, Transient.Eac ~~~ G ~ S T r ]dare ~1~~ ~ `' BRN 5-0 .~'Js~ D H4 10.03-~8 s.ss m -sr+~ ib was .soso 10-03-1956 GIRT! IiA'Ifw VALENTIN CIFIACO ~- 3201 LONGFELLOW AVE S ,M/PLS, MN 55407 • 5 ~~-~ ~~ ~~ MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TO: Melissa Starke, Administrative Coordinator FROM: Sgt. Christian Dobratz (~ DATE: May 3Q 2005 RE: Transient Merchant License Background As of today's date, I have completed a background investigation on Mohammed Mansour. Mr. Mansour has applied with the City of Hutchinson for a Transient Merchant License for the purpose of mobile ice cream sales. During the course of conducting this background investigation, I did not discover anything in the applicant's background that would disqualify them from obtaining this license. Please note that on Mr. Mansour's application with: the city, he listed his first name as • Mohd. The background check revealed that his real first name is Mohammed. If you have any questions, or if you need any further investigation into this matter, please contact me. n LJ 5~f~ City `~ ~°~~,~,, ~ • ~~~~~~iWawv 111 Hassan Sheet Southeast Hutchinson, MN 55350 (320) 587-SIS11Fax: (320) 2344240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS All applications must be received at least 30 days before event in order to be considered • ~~ f>,I~~1~3t10R°ypC ~~%IO,f38e pal:~~, ~u...z' _na, a.1 F., ... ..... ... .. u'".et -.. ~„ `.~..,,:u~ id=~ ai',`~r~~.)~~r I"`=`,;~,: q Solicitors $100.00 ~ra2nsientMerchant- $100.00 f $ Peddler . $100.00 A li~ant xttforiaatttin` -_ `~,_ "i ~i=~` [~ ~~~' 2" X 2" Picture Required ~f Name: Q/ ~ /USvU ~- ~ s Height: l° , Weight: ~S Eye Color: f~/ Driver's License Number: ~ te: ~~ Pe Went Address: ~`t~~ ~C1lA~~ ~>'~TV .~~ e S3z I City S[a[e Zip Permanent Telephone: ~ ~ Z ~(o ' "~il 7 U Temporary Address: Ciry S[o[e Zip Temporary Telephone Access: Have you been convicted of any cri me, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ^ yes C~(no If yes, state the nature of offense and punishment or penalty assessed therefore: 5<f~ Ciry of Hutchinson AppiicaNon for Peddlers, Solicitors, and Transient Merchants Page 2 oJ3 • Name Location • • Business Information ` _a Describe relationship between applicant and employer: ~ Cs= C~-~~M SALE S Describe nature of business and describe item(s) offered: J~ngiL 1000~Er'~nt~ SALES _.. Describe method of delivery: ~~~ Describe source of supply: Supplier Name Suppler hone Number z 2(~ ~ ~~ r ~.u~~'G~ ~~ ~ ~~S ~ ~~sv~>~ Supplier Address Ciry State Zip Supplier Name Suppler Phone Number Supplier Address Ciry State Zip Supplier Name Suppler Phone Number Su fier Address Ci Stare Zi Provide two (2) property owners (preferably in McLeod County) for character references: tJ h6 Property Owner Address ~+ ~i~ff'A/1V/~- ~G.~ff /LL. Property Owner Name ~~- _ .?`~7'-5 Property Owner Phone Number Srote Zip Property State 5c~~ Ciry afHutchinson Appfica(ion for Peddlers, Solicitors, and Transient Merchants Page 3 of 3 LJ Lis[ last (up to three (3)) previous ci[y(ies) where you carried on same activity: Co r~rT o ~~ _M~w Ciry State Da s) of Activity L t~ Lia F i it L1~ M ry ~ to 0 Ciry /~S,ta{te~) Date(s) of Activi D~7s ~ ~ Cny State Sa Date(s) of Acti~ t) . The following items need to be completed andlor attached in order for the application to be processed: Application/Investigation Fee paid in full (check or money order): ^ yes ^ no in full and r LJ I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Appkcant"s Jegnaiure ~/% d ss ~ Dare • Police ^ approved ^ denied Notes: City Council ^ approved ^ denied Notes: H:n.ianxslApplkvionsPeddkr, SOlkeor, Trvukm.doc S~F~ ~`~x,}p. ilk ~. `s ~~`~+~' '#bt~-y '*" ~ p ~ ?~ , , ~ 4J ~: ~ ~"~ ~ ~~ ~ ~ c ~ r x) .. ~ ~ " rY ur yy '~4, ! . ~;.. ~' tiF ,.. ,~ `,~ U ,y ? L F * r..? t WYy~~~ i~,G ',y " ~~ 1~¢5 y .' .~~ - - .. ~ _. .. ~~11 „, i~ ;• ~.. ~ t. '! t :.` Gn Nom. ~'~ .~. ; ~ ~ ~ ~ ' S : y . XIC T 44.41. .y ~ ~'.~ ~ 4 ~ ~ F ~ ~ ~ ~... a ;. ~ z y t 3 ~' Yf -- : , ~~ ~. ', i ~~. + ,: ~_ ~, ~~ n t., ~ Y2~ ~ 11 f " ~2 ' ~ ~ ; , ~ ~~ ~ ~ ~ Y~ r S~ ~ 1 rWY ~ ~~ - ~•.. . ~~.. ~ <. y+~ ~ ~ J C&yofJ 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151/Fax: (320)234-4240 City of Hutchinson APPLICATION FOR BINGO GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered A H~ation"i ^ Full Year January I -December 31, Fee: $100.00 Year $1 Short Term Date(s) S2,p~,vly'~r - Z ,~ /~iJS Fee: $25.00 Month/Da /Year-Mo~tth/Da /Year 3ZO -s~~- 9~iy Phone Number C1 Ks 1,©~cp 1.~L ~j~ .ss~s~~ Address whe regular meeting are held City State Zip C~ • Day and time of meetings? Is this organization organized under the laws of he S~tart~e of Minnesota? ~, yes ^ no How long has the organization been in existence? ,J(Jyh How may members in the organization? What is the purpose of the organization? NO !J fora-~`~ -~n r W ~ ~~ Lr~e flw6: ~' In whose custody will organization records be kept? d ifiiroce ~zo - s~-9~1f/ Phone Number 'Zr,~ ss3tsa Fidelity Bond I~irmation - The following information is provided concerni a fidelity bond given by the gambling manager in favor of the organization: ~`~~ ame of banding company Address of bonding com ny `•, City State Zip Amount of bond: Il \~ Duration of bond: A lication is hereb made for waivei of the bondin re uirements: ^ es ^ no i~ Ciry of Hutchinson Application for Bingo Gambling Devices license Page 2 of 3 Have you ever been convicted of any crime other than a traffic offense? ^ yes ~ no ua ~~ c~ h Vl ~a n 2,~ - S$~1= l a(o ~( , ` t~1 ~ _T_rue Name 1 ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ (yPh~o~ne Number Residence Address City State Zip Dale of Bitch: ~ ~ / ~ L / (p ~ Place of Birth: ~~ / I YN Month/day/year Ciry State If yes, explain: True Phone Number Residence Address Ciry Slate Zip Date of Birth: / / Place of Birth: Month/day/year Ciry State Have you ever been convicted of any crime other than a traffic offense? ^ yes ^ no If yes, explain: How long have you been a member of the organization? C,amefittforttiataoa ". " ^ ~t'~ N b Ph er ane um ere game will be played Name f location w h o ~ 1 ~( (] /~ ~ l ,/ ~ _I ~~®IQ<`/1115, ~1-1 L A~ .~ LU./lGly~ 1!1~~ ~4~ Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: ~ -~ -(~S through -~ ~O AM Hours of the day gambling devices will be used: From ~ ~~ To ~ ~- ~ CS(~ PM Maximum number of player: '^ Will prizes be paid in money or merchandise? oney l~terchandise ,,,,/ Will refreshments be served during the time the gambling devto(es will be used? ytyes ^ no / , If es, will a char a be made for such refreshments? es ^ no ©fficers of the Or anizatioiT (i necessary, list additional names on separate sheet) - , ~1~ I ' o~ jtia~ ~Y'eQ ~ 't ".~' Title Name ~~ ~~ j1~ r , d 1 ~ A ~ _ I~5 1 r i_ ~-~L~sxl l~ _ 1 3~SJ Residence Address C~ij State Zip Name Title Zip Residence Address City State ~ ~/y ,./ ~t10 _~h ~~ ~~ Mt ~~`~1 ~`\.J ~r ~~ y} amec ~~ Title ~~?~ , ,. ~~~ ~ 5 "VQ~a~_ ~ 'l.( (~5tY1 !mill ~ _`jS~L~ Residence Address City State Zip 5L~} Ciry ojHu~chinson Application for Bingo Gambling Devices G2ense Page 3 of 3 • Name Title Residence Address Ciry State Zip Name Residence Address Title Ciry State Zip Title State The following items need to be completed and/or attached in order for the application to be processed: i , of the or anization: ^ es ^ no Application fee paid in full (check or money order): yes ^ no Application completed in full and signed by both authorized officer and Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ~ yes ^ no lr2nf Authorized Officer ^ yes ^ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the informa[ionsubmitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the consents thereof. _ ~~_ organization • EP,o ~p.U-ems re of gambling manager of organization r~ 9 ~ ~jCj,S~ Date Date lntemal Use Onl City Council ^ approved ^ denied Notes: 5(~ Memo T« Mayor and City Council of Hutchinson ~j~,~ From: Jean Ward, HRA Executive Director--~~ ~" `" CC: HRA Board of Commissioners Date: 5/23/2005 Re: Consideration of recommendation from HRA Board of Commissioners that Dan Carlson -new 3M plant manager replace Brig Knott The HRA Board respectfully submits the name of Dan Carlson as replacement for Brig Knott who resigned May 1, 2005 due to a 3M job transfer. • • • Page 1 SCh~ i APPLICATION FOR PUBLIC DANCE PERMIT FEE $50.00 ~J Date Submitted;(Must be 4 weeks prior to dance date): 06-o~-zoo5 Nam$ of Applicant xay Peterson p~dlggg ~ ~- 16 Grove St SPhone = 587-2348 ~~ Organization Name Hutch Tiger 2005 All School Reunion AddreSS< - 19276 Walden Ave Phone LOCatIRn Of DanCe° '` McLeod County Fair Grounds July 2, 2005 Start Time: 8:00 p.m. Date(s~ End Time 12:00 8.m. Has he location been booked [Yes ] No Have you rurr dances in Hutchinson before? [Yes l No Elsewhere? Yes [ No ] ~ _ ~--~ _.~~ ~'~ Signa ure of Applicant Recommendation of Police Services Approve ~~.~ Deny Reason for Denial Action of City Council , Security fees at an hourly rate for poiice officers to be paid in advance at the olice de artment when a contract is si ned. L\FORMSSDANCEPERMIT 09/99 sc~,~ k ~ Memorandum To: Mayor & City Council CC: John Rodeberg From: Randy DeVries, Dick Nagy Date: 6/7/2005 Re: Proposed RO Pilot The City of Hutchinson has been approached by Dow/Filmtec, the provider of the membranes to be used in our water treatment plant, regarding the possibility of installing a small membrane pilot skid in the new water treatment plant. Dow/Filmtec recognizes that our treatment facility is an excellent opportunity for them [o test and pilot membranes and associated items such as cleaning, chemical treatments, power, etc. The close proximity to their manufacturing site and stable water quality makes our site very favorable. The City of Hutchinson wishes to enter into anon-monetary agreement with Film/Tec that would bring awin/win situation for the City and Film/Tec. The Ciry's only obligation would be to provide • space and electrical power for [he RO skid. This can be done easily in our current design phase. In return we will receive the benefit of weekly technical expertise being at our site, the use of the skid for our own piloting, and the small but additional production of the pilot skid. City staff feels that monetary conditions are not needed. Dow/Filmtec will be entirely responsible for providing, operating, and maintaining the skid. Some of the benefits to the City of Hutchinson are: • On site access to operation expertise from Film/Tec and Goldeneye. • Allow the Ciry of Hutchinson to keep abreast of new products and technology. • Testing of new chemicals and membrane cleaning products. • Monitoring of different operating scenarios such as power consumption. • Experimental testing without effecting [he entire treatment system. • Ability to test other manufacturers membrane elements. City and Earth Tech staff have reviewed the proposed arrangement and feel that the City should move forward as a benefit to the City. • SCJ~ C • Hutchinson City Center 111 Hassan street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-0240 _k:<~ S. ~' Vii. ~~ .8' 1 !- TO: Mayor and City Council FROM: John P. Rodeberg, Director of Public Works Brenda Ewing, Human Resources Director RE: Consideration of Part-Time Permanent Water/Wastewater Secretary Position DATE: Tune 7, 2005 During the Water/Wastewater Deparhnent's reorganization, we have been reviewing roles and responsibilities of the various positions. Previously, the Wastewater Department utilized the • Laboratory technician and other staff to complete secretarial and management support services. This situation became unworkable as the workload has increased and staff has been reassigned, and the department starting using temporary secretarial staffing in the spring of 2004. Becca Cooper has filled this role since early last spring. In December of last year it was approved to have her position become apart-time seasonal working directly for the City (instead of through the Temp agency) with the intention of reviewing the needs of the position as part of the SEH contract for Organizational Review. The review is nearing completion, and it has been recommended toconsider apart-Time Permanent Water/Wastewater Secretarial position. This position will also provide secretarial support services for the Water Department, and is expected to include working 1 to 2 days per week at the new facility. This position is proposed to remain part-time for the foreseeable future. We recommend approval of the Part-Time Permanent Water/Wastewater Secretary position. Becca Cooper has now worked with the City for a year, and we would recommend offering her the position. • cc: Randy DeVries-Director of Water/Wastewater Printed nn reryded paper - - .51 V~ RESOLUTION NO. 12733 . RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 18 PROJECT N0.05-22 WHEREAS, it is proposed to improve the wastewatertreatment facilityto include the removal of the existing clarifier equipment and replacement with new clarifier equipment at Building 60 including the renovation of the dome covers, the removal of the existing barscreens and installation of channel grinders at Building 20 and improvements to the solids handling at Building 30, including the installation of a screenings washer and compactor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement has been referred to the Director of Public Works for study and that he has worked with EarthTechConsulting to review and complete a report, and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 14th day of June 2005. C~ Mayor: Steven W. Cook City Administrator: Gary D. Plotz 5c~~ • • ESTIMATED FUNDING 'TOTAL'.' Assessable Cost' ! $0.00 Deferred Assessable Cost ! $O.OA Ci' Bonded' $0.00 C' - Wate-/Sewek Funds ` $1,004d00A0 Ci ° -Parkin' Lot Fund $0.00; Ci' -TIF $0.011 MSA $0.00 MN1D0T $0.00' ESTIMATED TOTAL $1,004,400.00 5< <J H[JTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson;City Centerli 1 i Iiassan St SF-/fivtchinson iVIN 55350-2522.(320-234-4209/F11X 32fl-?34=A240 ENGINEERING REFORT TO: Mayor and City Council FROM: John Rodeberg, Director of Public Works DATE: 06114!2005 SUBJECT: Letting No. 18/Project No. 05-22 I have studied the following proposed improvement and find that the proposed project is feasible and recommend it be constructed. 05-22 The improvement of the wastewater treatment facility to include the removal of the existing clarifier equipment and replacement with new clarifier equipment at Building 60 including the renovation of the dame covers, the removal of the existing bar screens and installation of channel grinders at Building 20 and improvements to the solids handling at Building 30, including the installation of a screenings washer and compactor. RESOLUTION NO. 12734 • RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 18 PROJECT NO.OS-22 WHEREAS, pursuant to a resolution of the Council adopted February 8th, 2005, the City Engineer has prepared a report in reference to the improvement of the wastewater treatment facility to include the removal of the existing clarifier equipment and replacement with new clarifier equipment at Building 60 including the renovation of the dome covers, the removal of the existing bar screens and installation of channel grinders at Building 20 and improvements to the solids handling at Building 30, including the installation of a screenings washer and compactor. WHEREAS, said report was received by the Council on June 14th, 2005. WHEREAS, this improvement is 100% City Funded with no assessments to property owners and therefore no public hearing is required. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements in accordance with the reports at an estimated total cost of the improvement of $1,004,400.00. 2. The public hearing is hereby waived as this improvement project is 100% City funded. • Adopted by the Hutchinson City Council this 14th day of June 2005. Mayor: Steven W. Cook City Administrator: Gary D. Plotz 5c~~ RESOLUTION NO. 12735 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 18 PROJECT NO. 05-22 WHEREAS, a resolution of the City Council adopted the 14th day of June 2005, waived Council Hearing on the improvement of the wastewater treatment facility to include the removal of the existing clarifier equipment and replacement with new clarifier equipment at Building 60 including the renovation of the dome covers, the removal of the existing bar screens and installation of channel grinders at Building 20 and improvements to the solids handling at Building 30, including the installation of a screenings washer and compactor. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted-the 14th day of June 2005. 2. John Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 14th day of June 2005. Mayor City Administrator sc.} RESOLUTION NO. 12736 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 18 PROJECT N0.05-22 WHEREAS, the Director of Public Works has prepared plans and specifications for the improvement of the wastewater treatment facility to include the removal of the existing clarifier equipment and replacement with new clarifier equipment at Building 60 including the renovation of the dome covers, the removal of the existing bar screens and installation of channel grinders at Building 20 and improvements to the solids handling at Building 30, including the installation of a screenings washer and compactor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, acopy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Public Works shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements undersuch approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 am on • Friday, July 8th, 2005, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Public Works, will then be tabulated, and will be considered by the Council at 5:30 pm on Tuesday, July 12th, 2005 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of June 2005. Mayor: Steven W Cook City Administrator: Gary D Plotz 5c ~~ PETITION FOR LOCAL IMPROVEMENT 167% OF PROPERTY OWNERSI • LETTING NO. 10 PROJECT NO. 05-12 Dated: TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: Hutchinson, Minnesota We, owners of the following described real property: Lots 1 & 2, Block 1, Cedar Acres Subdivision, City PID# 07-116-29-04-0060, County PID# 23.214.0010, hereby petition for improvement by construction of Plaza 15 Parking Lot -complete parking lot reconstruction and replacement of existing storm sewer and lighting by construction of storm sewer, grading, gravel base, concrete curb and gutter, concrete pavement, bituminous base, bituminous surfacing, sidewalk, lighting, landscaping, restoration and appurtenances, pursuant to Minnesota Statutes, Chapter 429.031, Subd. 3, and that the City assess the entire cost of the improvement against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. Upon approval by HAHC Board action, this petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNERS SIGNATURE: ADDRESS: DESCRIPTION OF PROPERTY. • 1) 1005 Hwy 5 South Lots 1 & 2 Block 1. Cedar Acres Subd. HAHC by Phil Graves Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Gary D. Plotz, City Administrator ~r ~~ AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND • WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 10 PROJECT NO. OS-12 This agreement is made this 14th day of June, 2005, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and HAHC (Hutchinson Area Health Care of McLeod County, State of Minnesota, hereinafter referred to as Owner. Inconsideration of the action of the City Council, at the owners' request, to cause the construction of: Plaza 15 Parking Lot -complete parking lot rewnstruction and replacement of existing storm sewer and lighting by construction of storm sewer, grading, gravel base, concrete curb and gutter, concrete pavement, bituminous base, bituminous surfacing, sidewalk, lighting, landscaping, restoration and appurtenances, on real property described as Lots 1 & 2, Block 1, Cedar Acres Subdivision, City PID# 07-116-29-04-0060, County PID# 23.214.0010, and to assess 67%of the cost of $872,432.82 to the Owner. Owner agrees to pay said percentage, as may be determined by the Council. of the City to be a fair apportionment of the costs of said improvement not to exceed $584,529.99 plus interest, over a period ten years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. Upon approval by HAHC Board action this agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. • OWNERS SIGNATURE: IN PRESENCE OF: 1) HAHC by Phil Graves • ~~m~ ~ CITY OF HUTCHINSON MEMO Finance Department June 10, 2005 TO: MAYOR fi CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: HOUSING REVENUE BONDS PUBLIC HEARING, AGREEMENT, FEES A required public hearing prior to the issuance of Housing bonds will begins at 6 p.m. Housing bonds would be issued by the City of Falcon Heights for Senior Housing Revenue Bonds to the Pines of Hutchinson, LLC for $5.5 million. • Representatives from the "Pines" will be on hand if there are questions during the public hearing. It is my understanding the City of Falcon Heights has held the required hearing and gave their approval to the process. Council Action It would be requested of the Hutchinson City Council following the close of the public hearing to: • Approve the Joint powers agreement with the City of Falcon Heights • Approve the fees of $20,000 to the City of Hutchinson plus all out of pocket expenses and City of Hutchinson's bond counsel and financial consultants. H:\DOC\City council memo l.doc • ~c4~ • Extract of Minutes of a Meeting of the City Council of the City of Hutchinson, Minnesota Pursuant to due call and notice thereof, a regulaz meeting of the City Council of the City of Hutchinson, Minnesota, was duly held at the City Hall in such City on Monday, the 14th day of June, 2005 at P.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION GIVING APPROVAL TO THE ISSUANCE OF SENIOR HOUSING REVENUE BONDS AND AUTHORIZING EXECUTION OF A JOINT POWERS AGREEMENT RELATING TO SUCH REVENUE BONDS (PINES OF HUTCHINSON, LLC PROJECT) • The motion for the adoption of the foregoing resolution was duly seconded by member and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. • 1771997v1 ~ 1 lD L~ p approval of such additional details therein as may be necessary and appropriate and such • modifications thereof, deletions therefrom- and additions thereto as may be necessazy and appropriate and approved by the City Attorney and by the City officials authorized herein to execute the Joint Powers Agreement prior to their execution;-and such City officials are hereby authorized to approve said changes on behalf of the City. 2005. Adopted by the City Council of the City of Hutchinson, Minnesota, this 14th day of June, Mayor Attest: • • Administrator 1771997v1 ~ lJ AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA) COUNTY OF MCLEOD)ss Matthew McMillan being dWy sworn, on oath says he is aM during all the times herein noted has ban the publisher and printer of the newspaper kmwn as the HUTCHINSON LEADER • and has full kmwkdge of Ne fans herein stated az follows: (I) Said awspaper u printed N Ne English language m newspaper fn....n, nM in rnlmm~ A.ur rnm, ~nn,wt~.,, in rte, n,aA rn~n~ n nt leas[ ).200 square inches; (2) Said newspaper is a semi-wakty and is dismbured at least twice each wak; (3) Said newspaper has 25% of its new columns devotetl m news of local inrcreu [a the mmmuniry which it purports to serve and does nor whokly duplicate any other publication aM is m[ made up entirely of patents, plate mortar and advertisements; (4) Said newspaper is tirculated in and near die municipaliry which it purports m serve, has m least 500 copies regularly delivered m paying subscribers, has an average of at kau 75% of its foul circulation paid or nor nmrc than Nrce mondts in arrears and has entry u setard class vntkr in iu local you office; (5) Said newspaper purports N serve the city of Hutchinson in the couory of Mcleod and has its known office of issue in the city of Hutchinson in said wuttry, established aM opemd during its regular business hours for the gaNering of news, sale of advettiuments and sale of subscriptions and mainuined by managing officer of said cewspaper or person N its employ and subject m his direction and cettvol during all such regular business hours and devotM exclusively during such business hours m the busicess or Ne awspaper and busiress related Nercm; (ti) single or subscription Prins to any persdn, wrporxion, partnership or other uniticurporNW association requesting a newspaper and making the apphn6k paymeor (8) Said newspaper has complied with all the foregoing ceMitians for az kazt otx year preceding the day or dates of mendortM before; (9) Said newspaper has Oled wtN the Secruary of Stale of Minnesma prior to January I, t96ti atM each January t thereafter an affidavit in Ne form prescribed by the Secretary at State and signed Dy the managing officer of said awspaper aM sworn m before a notary public stating Nat the newspaper u a legal newspaper: He further Hates an oath Nat the~ yyrinsed PUBLICATION NO. 7343 NO hereto awched az part hereof was cut from die wlumns of said newspaper, and was printed attd published Herein in Ne English language once each wok, for Or16 successive works, Nat it was first w published on 7hursda Ne • 26th ~ay of May ,2005 , and was Nereafkr primed and published on every Thursda to and including Ne 26th ~ay tN May ,2005 , and Nat Ne following is a printed wpy of the lower case alphabet from A to Z boN inclusive aM is hereby acknowlMgM as being Ne sin and kind of type use0 in Ne composition and publication of said notice, to wn. ~ ' A' ~ ~C.w ~ f, ~_ abcde(ghijkhtmopgrstuvwxyz j'(L,(,4(,J ~ll~r/,p~/`-' Subscribed and 26th day of (Notarial Seap ~~,~ I~Oifllff111~1D•1~lM~E,901fA ~' yC^`~a, '< _ ~jr01~Ei~uMS1.10i~ STATE OF MINNESOTA ~- Counry of Mclxad, ss Prinfer"s Affidavit FIIW Nis A.D. 20 day of • Publlea0on No. 7343 .. ' ~'. NO'{1CEQF PUBLIC HEARING" 1I ..CITY OF HUTCHINSOH St'OOUNTYOFM¢L£aD. ~ ,,'STAT.E OF MINNESOTA ~. ~ ~' '~- 711. Hdssan~Street, i ~:Hatehlnson MN 65350 { `- phone (32Q) 587=5151, ext. 256 Tax-(320) 294.4240 n( W~ the VJeliheatl ProtecttoQ ~~, (4~2o s9so, e~~ian 7) a"> awl nn9 wilt be held by ihe~ Flutclainsola ";, C r Coiineitiii thaGouncil Chambers,.at q~r CgD'tar on Trtesdgy, June 18, 2005 at G:odp.m. for thepurposes of holding ~I. a publi6 hearing to discilss issues and adCress all commeptsrelatedta the City i of Hutchinson Wellhead-Protection Plan for~the `lrinking.water Supply wells. The-plan includes information pertaining ',I t04 ~~ 1. ,The inventory of potential cdrJCamT `" nantsdf cotuam within the Drinking Wes=: ter',Suppry Management Area(DWSMA); 2.:Tha data that was considered in this ~ ,sae's Prob(e~andcr~icarnswithin j the DVJSMA; 4. GrJa'4S; • pbjectives, and ~ action sUat- egies tp addreas the issues and con- ceaitsv!athinthe-pWSMA;. 6, A_Pl~rr evaluatipn strategy:.and ' 6. ~+ coR4n94n~. {trtategy in'dae event ot,. W~e[ system AFS,n?R6o^' t ~ ' OoJrlrn~pts. received during the 60-0ay ~cos[rnC.nt. period will ba-discussed=and addressed at the publichearing. " . ~.. Julie WischnaeR, AICP VJOYIflead Qroteotidn Manager Directdr of Flannirg, Zoning and Building PUBLISHED IN THE HUTCHINSON LEi1DER. Thur~ay, May 26, 2005 ~«~ CITY OF HUTCHINSON DIRECTOR'S REPORT • To: City Council Prepared By: Julie Wischnack, AICP, Director of Planning/ZoningBuilding Date: June 9, 2005 -Meeting Date June 14, 2005 Re: Wellhead Protection Plan Enclosed is a copy of the recently completed Wellhead Protection Plan. It is a requirement of the Minnesota Department of Health that cities write and distribute a wellhead protection plan. During the 60 day review period, there have been no continents for amendments to the document and thus; staff is requesting the City Council adopt the plan. This project was made possible by Dick Nagy and Eric Levine, Water Department, Mazk Wettlauffer, Rural Water Association, and Terry Bovee, Minnesota Department of Health. If you have any questions about the document, please contact me at 320-234-4258. • `~~~ RESOLUTION NO. 12740 RESOLUTION APPROVING THE WELLHEAD PROTECTION PLAN • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The City Council has considered the information contained in the Wellhead Protection Plan -dated March 31, 2005. 2. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. 3. The City Council has determined in order to meet state statute, it was necessary to prepaze a plan. 4. The City ofHutchinson has publically noticed and distributed the plan document for comments on March 31, 2005 (Wellhead Protection Rule 4720.5330, subpart 7). 5. The plan is considered Part 2 Drafr Report for this system as required in the MN Wellhead Protection Rule (4720.5350, subpart 1). This portion of the Plan includes information pertainirig to: 1. The inventory of potential contaminants of concern within the Drinking Water Supply Management Area (DWSMA); 2. The data that was considered in this portion of the plan; 3. Issues, problems, and concerns within the DWSMA; • 4. Goals, objectives, and action strategies to address the issues and concerns within the DWSMA; 5. A Plan evaluation strategy; and 6. A contingency strategy in the event of water system disruption. CONCLUSION The City Council hereby approves the wellhead protection plan for the City of Hutchinson. Adopted by the City Council this 14`h day of June, 2005. ATTEST: Gary D. Plotz City Administrator • Steven W. 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I~ ~~~~~ain~n~ ~arttar~ of ~','~~~l~n~itt~~ t+~' &.~a~.a~ '~ra~t; ~C (.x~uv~rr~rn~r~t QLC~)~ ~47~bW5?~t~, sr~~rpw. ~. Yi,~~r~ ~'cei~vc :~r~a~ i.~a~l Xt crt' 4~c~v+~~°~mu~t: ~!AL'.'4'1l_„4i ~rC~':G~51'~'~1"'I~'1~~. ~~ f iw+ti-.~.a^4k~y °~~ ~7.~~ ~~rK~~~~in ~'a~ ti~~rt "~~" "dart '~wittr~a~~ ~4"7~~.~64J~. ~~,1~~~. ~~b 1~th, ;C~p3 ~~e~rr~b~ar ~~}°~, ~ ~+~rn~r+~r `~°~ l-+~M ~~ ~~ ,~an~ ~4~ s~ ~~;a a ~ 1 4~C~ ~~ti dpi}~~ a9't~r subsxxittal date ' ~„ ~ w,t PART 2 EXECUTIVE SUMMARY This portion of the wellhead protection (WHP) plan for the City of Hutchinson includes: • the results of the Potential Contaminant Source Inventory, • the Potential Contaminant Source Management Strategy, • the Emergency/Alternative Water Supply Contingency Plan, and • the Wellhead Protection Program Evaluation Plan. Part 1 of the wellhead protection plan presented the 1) delineation of the wellhead protection area (WHPA) and the drinking water supply management area (DWSMA) and 2) the vulnerability assessments for the system's wells and the aquifer within the DWSMA. Part 1 of the WHP plan was submitted to the Minnesota Department of Health (MDH) and approved on August 20, 2003. The boundazies of the WHPA/DWSMA aze shown in Figure 1. The vulnerability assessment for the aquifer within the DWSMA was performed using available information and indicates that the aquifer used by the city is not considered to be vulnerable to contamination because it is covered by Fine-grained geologic materials that hydraulically sepazate it from surface or neaz surface land uses. Consequently, the principle potential sources of contamination to the aquifer are other wells that reach or penetrate. it. This information was presented to the City of Hutchinson WHP team during the Second Scoping meeting held with the MDH November 18, 2003 when the necessary requirements for the content of Part 2 were outlined and discussed in detail. • The vulnerability assessment for the public water supply system's wells indicates that the wells are not vulnerable to contamination based on the information that documents the construction of each well. The information and data contained in Chapters 1-4 of this part of the WHP Plan (hereafter referred to as Plan) support the approaches taken to address potential contamination sources that have been identified as potentially affecting the aquifer used by the public water supply. The reader is encouraged to concentrate attention on Chapters 1-4 in order to better understand why a particular management strategy is included in Chapter 5. In Chapter 1, the required data elements indicated by the MDH in the Scoping 2 Notice are addressed as well as the data's degree of reliability. Pertinent data elements include information about the geology, water quality and water quantity. The data elements and information supplied in Part 1 of the WHP Plan aze based on the assessment that the aquifer providing drinking water for this system is most likely to be vulnerable to other wells that penetrate the same aquifer. Chapter 2 addresses the possible impacts that changes in the physical environment, land use, and water resources have on the public water supply. The City of Hutchinson • expects continued population and economic growth in the community: As a result, an 5 ~~~~ increase in water use is expected during the 10 yeaz period this plan is in effect. The City of Hutchinson has evaluated the support and resources necessary to implement the wellhead protection plan. • The problems and opportunities concerning land use issues relating to the aquifer, well water and the DWSMA, and those issue identified at public meetings are addressed in Chapter 3. The non-vulnerable status of the aquifer and wells, and the good quality of water currently produced by the system's wells leaves only two major concerns:. 1) other wells located within the DWSMA that could become pathways for contamination to enter the aquifer; and 2) the pumping effects of high-capacity wells that may have alter the boundazies of the delineated WHPA and a reduction in the hydraulic head in the aquifer, or cause the movement of contamination towazd public water supply well(s). The drinking water protection goals that the public water supplier (PWS) would like to achieve with this plan are listed in Chapter 4. In essence, the PWS would like to 1) maintain or improve on the current drinking water quality, 2) increase public awareness of groundwater protection issues, 3) protect the aquifer, and 4) collect data to support future efforts in wellhead protection planning. The objectives and action plans for managing the potential sources of contamination (wells that penetrate the aquifer utilized by the water system for their drinking water source) are contained in Chapter 5. Actions aimed toward educating the general public about groundwater issues, gathering information about other wells, and collecting data relevant to wellhead protection planning are the general focus. Chapter 6 contains a guide to evaluate the implementation of the identified management • strategies of Chapter 5. The wellhead protection program for the City of Hutchinson will be evaluated on an annual basis prior to the City's budgeting process. An emergency/contingency plan is referenced in Chapter 7 and is on file at the City of Hutchinson Water Department that will be used to address the situation where the water supply system is interrupted due to either emergency situations or drought. The MNDNR has reviewed and approved the City of Hutchinson Water Emergency and Conservation Plan on March 11, 1999. This plan contains details about the water supply distribution system, emergency contact numbers, equipment listings as well as other information to assist the City in responding quickly and effectively in emergency situations. The City of Hutchinson MNDNR Emergency and Conservation Plan is a requirement and component of wellhead protection planning as noted in Chapter 7. • 6 l~~ R ~r^ { }] - > V ~ Y--..-.~ --•'- ~~ t ' .,4 ~ ~ '.I ,.1 yt i , z - ~ u. ~ ~ ~~:, s I`~ ~ 's ~.- ~ u._ ~ cep " ~r ~- ~ ~ f'abGic~r'aKer'uaa~aply r11 's,s~ I 1_ ~~ ~- ~""~ ~mtrgea~~^PV~aaaa~;camee~k;~~aae ,~ ~_- _ ,: ~ r s c,-rte.. ~~.~-,~- ..-_~`~ i ~ ' ~, ^~ ~ t'4.ilh~a~d F'r~t~~C~arm Aap~e~ °T.~~'A~ ~, 6 ~ ~~?~r j` 4 ~ ~y~~ ~ ~ l ~~ ~~ _. _. ~ ~ Msles - ~- ~- - . y,~ ~} r h a.n a d(ati' M , .• ... ..... A~C'vt'NBd #WS7M~~ «II..:a],5 CHAPTER ONE DATA ELEMENTS; ASSESSMENT (4720.5200) I. REQUIRED DATA ELEMENTS A. Physical Environment Data Elements 1. Precipitation -This data element does not apply because there is-not a direct hydraulic connection between surface waters and the aquifer serving this water supply system. 2. GeoloQV -The City of Hutchinson is located in the northwestern corner of McLeod County. The City of Hutchinson operates 5 public water supply wells which range in depth from approximately 400 to 500 feet. The City of Hutchinson wells are constructed into a deep sand aquifer, which is protected from the land surface by a 400 foot thick layer of clay till. Part I of the Wellhead Protection (WHP) Plan also notes that tritium tests were completed on municipal wells # 5 and 6 with no measurable tritium detected, which indicates the water is "old" water or the result of predominantly pre 1953 rechazge. This information and other information presented in Part I of the plan results in a determination that the City of Hutchinson PWS wells aze "nonvulnerable" to land use contamination activities with the exception of other wells which may serve as a conduit for contamination to enter the aquifer. As part of management strategies found in Chapter 5, the city will be working to collect • additional well logs and geologic information as it becomes available which will be useful in future delineation efforts or refinements. 3. Soils -- This data element does not apply because there is not a dtrect hydraulic connection between the land surface and the aquifer serving this water supply system. 4. Water Resources-- This data element does not apply due to the hydrologic setting and resulting nonvulnerable status of the public water supply to contamination found in Part I of the WHP Plan. However, future uses of groundwater may influence the ability of the aquifer to yield water to the public water supply. Increased water use may result in a reduction in aquifer yield or increase the likelihood that contaminants of human or natural origin may affect the quality of drinking water. B. Land Use Data Elements 1. Land Use -The City of Hutchinson is located in McLeod County and is an agricultural and growing industrial community with a population of approximately 13,000. The Drinking Water Supply.Management Area (DWSMA) for the City of Hutchinson is 8,b86 acres in size and includes parts of Acoma, Hutchinson, Hassen Valley, and Lynn Townships. Approximately half of the DWSMA is located within the corporate boundazies of the City of Hutchinson and with the exception of a couple of small tracts of land, this entire area is within the Urban Growth Boundary 8 ~~ established by the surrounding townships and McLeod County to manage changes in land use and growth immediately outside the city limits. Presently, a joint planning boazd reviews proposals in this azea outside of the City of Hutchinson. Overall, the DWSMA for the City of Hutchinson can be chazacterized as urbanized with a • mixture of residential, industrial and commercial azeas within the city. Outside the corporate boundary land use is a mixture of farmed agricultural land and rural residential properties. Otter Lake/Campbell Lake and the Crow River aze also found within the DWSMA. The City of Hutchinson has had steady residential growth and commercial investment. The community typically absorbs between 80 and 100 new dwelling units per yeaz. Land annexation occurs on a yearly basis and the Hutchisori Joint Planning Boazd reviews proposals outside of City limits. A map showing the corporate boundaries of the City of Hutchinson and the Urban Growth Boundary is found in Exhibit # 1 in the Appendix.. Exhibit # 2 is the Land Use Zoning Map for the City of Hutchinson. Exhibit # 3 is a Comprehensive Land Use Planning Map used to guide future growth and development for the City of Hutchinson and Joint Planning Board. Exhibit # 4 is a land use zoning map of the remaining azea outside the Urban Growth Boundary regulated by McLeod County. Use and management of the Inner Well Management Zone (IWMZ) or 200' radius around the City of Hutchinson's Public Water Supply Wells was also discussed. The city owns the land within the PJVMZ of the public water supply wells up to Highway 7 that is presently zoned C-4 Commercial and portions aze zoned R2 Residential. The remaining land within the PJ+'MZ is under private ownership and is zoned R-2 Residential. The city intends to protect the azea between the wells and Highway 7, as • this area will remain undeveloped on city property.' The residential area and property surrounding the well field helps protect the public water supply wells from other more intense land uses. City staff will continue to monitor for any changes within the IWNIZ of the public water supply wells as part of implementing this plan. Due to the information contained in Part lwhich indicates that the public water supply is not vulnerable to most land use activities, only an inventory of other wells located within the DWSMA is required. The MDH provided the City of Hutchinson with well information describing both "located" wells (wells that at some pointwere field identified) and "un-located" wells (all wells reported to MDH that appeaz to have a legal description appeazing to match that of the DWSMA that have not been field verified). A map of the MDH located wells is included in the Appendix as Exhibit # 5. The next step, of verifying located wells was conducted only for the Emergency Management Zone or 1 yeaz time of travel azea. This azea included sections 1, 5, 6, 31, and 32. City staff verified the well locations in these sections and they aze identified on Exhibit #6 and specifically lists the parcels and pazcel identification numbers of the properties identified. The large number of wells identified as "un-located" wells presented several 1 challenges to the WHP Team. The unlocated well information will be used in following years to further verify wells. "High Priority Wells" were then identified as all other wells located within the public land survey sections that were either entirely '• or partial}y included in the 1 year time of travel zone or Emergency Management 9 ~~~ Zone shown in Figure 1: This prioritization revealed a breakdown of 5 domestic wells, 8 high capacity wells and 10 other wells in this area. A map of this azea is found in Exhibit # 6. • "Medium Priority" was established on identifying and mapping as many of the un- located wells in the remainder of the DWSMA and other wells identified by the WHP Team based upon local knowledge . A combination of areas where municipal services had been extended revealed instances where private wells aze still in use and other areas where private wells aze the only water source available at this time. The Medium Priority Wells identified revealed a total of 249 wells located in this portion of the DWSMA. A map of located wells,.located outside of the emergency management zone of the DWSMA is located in Exhibit #7. Some wells remain as unknowns on the MDH un-located well list and will require additional time and effort by City staff in identifying the remaining wells. Further identification of the remaining wells is to be accomplished as described in Chapter 5 Management Strategies. In response to the significant number of wells presently identified in the DWSMA and consideration for future changes inland use in the Hutchinson area led the WHP Team to consider ways to locally track wells in the community and promote and educate residents about the importance of proper well management and sealing unused wells. Opportunities and ways to address these issues are presented in Chapter 5 of this plan. The WHP Team also discussed the status of former City Wells in the DWSMA. • Below is a list of updated information, which was shazed with the Minnesota Department of Health in December of 2004: Weft #1 - OW Feed Mill We1J This we!! was discovered a few years ago by Ciry of Hutchinson staff in a small park /green area next m the dam on the South Fork Crow River avl is currertdy coveredby a large stone pedesra7. The Ciry anticipatet sealing this weB as port of an exrertsive infrastrumure repkcement project in the year 2006.2007 or sooner. i Well q2 - OId Power House Well The description provided for this well indicates that it is probably a weB that was located behind the current electric generation plant This well has been sealed by Hutchinson Utilities 10//3/-3. Refer ro MDH Seating Record 33526. Welf k3 - OW Well FI This well is a former public water supply well that has been sealed for ar least the past 35-40 years. There is no data or records in our files ro give any derail of the sealing. /can serve witness that this well showed that it was sealed with concrete ar the start of my employment with (he Ciry 30 years ogo. Aaached is a sheer from our fik indicating the GPS coordiwres taken by Mark Sweets of MDH in 1993 before the building was demolished in 1993. WeR A'4 - Xrafr Food Co. pbnt well This weB was abondoned and sealed by the Ciry oJHutchiruon as part of a downtown development project. This was a 16" rasing ar approximately 200'. Sealing was done 7/26N7. Well XS -Ofd Well #2 I This well is located in the Hutchinson "South Park" and is sdfl in operation. It is used only for non- potable truck filling. Well N 6 & 7 - Ciry of Hutchinson Wefl3 & 7 I Both of these wells are located at the Hutchinson Water Treatment Plant and are in active service as public water supply welfs. 1 10 ~~~ Several areas azound the City of Hutchinson were identified by City Staff as potential locations for Shallow Disposal Systerns (Class V Wells) based upon existing land uses. The City will work to create awareness among commercial enterprises including local automotive shops or garages about what a Class V Well is and Federal EPA registration, permitting and reporting requirements for Class V Wells. The MDH will also assist the city in identifying potential Class V Wells and in determining what steps may be needed to be taken by the owner(s). Chapter 5 includes management strategies for Class V Wells. The City of Hutchinson maintains a list of the parcels of property located in the DWSMA. A parcel map showing the boundaries of the properties within this area is included as Exhibit # 8 in the Appendix. 2. Public Utility Services -- Records of well construction and maintenance apply to this portion of the plan due to the information provided about the well(s) and the quality and quantity of the water supplying this system. This information was used to support the development of this plan. A DNR Emergency and Conservation Plan was completed and approved on Mazch 11, 1999. This plan is on file at the City of Hutchinson Water Department and provides information about emergency/conservation planning for the City of Hutchinson's water supply system. C. Water Quantity Data Elements • 1. Surface Water Ouantity -- This data element does not apply because there is not a direct hydraulic connection between surface waters and the aquifer serving this water supply system. 2. Groundwater Ouantity - As described in Part I of the WHP Plan, the deep sand aquifer used by the City of Hutchinson yields large quantities of groundwater for both city and local industry. Goundwater supplies and levels appear adequate for the amounts that the City of Hutchinson and local industry are permitted for under the Groundwater Appropriations Program. administered by the Minnesota Department of Natural Resources (DNR). Based upon information available through the DNR Groundwater Appropriations Program, in addition to the 5 city wells, there are 9 other permitted high capacity wells located in the DWSMA. These wells aze owned and operated by 3 businesses including Provesta, Hutchinson Technology, and Meadowlinks Golf Course. Of the 3 businesses, Provesta Food Ingredients withdraws the largest quantity of groundwater, with a total reported water use in 2002 of 263 million gallons based on DNR Appropriation Reports. Presently, the City of Hutchinson has not had any interference problems with other high capacity well owners nor have they received interference complaints from businesses with the city wells. A list of the high capacity wells in the DWSMA and a map showing their location is found in Exhibit # 5. At this time, there appears to be sufficient groundwater quantity based upon existing pumping capacity of all wells completed in the aquifer used by the city and local industry. • 11 /_ ~~ D. Water Quality Data Elements 1. Surface Water Oualitv -This data element does not apply because there is not a direct hydraulic connection between surface waters and the aquifer serving this water supply system. 2. Groundwater Ouality-- This data element applies to this portion of the Plan for the City of Hutchinson. Existing information consists of isotopic and chemical analyses and indicates that the aquifer used by the public water supply is recharged very slowly by surface water. As such, there is a low probability that current land use has a direct impact on the quality of drinking water. Additional groundwater quality information should be collected over the [en- year life of the plan. Groundwater quality information was used to determine that other wells are the primary potential source(s) that need to be inventoried and managed. Changes in the general chemistry of the well water may indicate that the aquifer is receiving rechazge from different pathways such as improperly constructed or sealed wells or through different geological materials. II. ASSESSMENT OF DATA ELEMENTS A. Use of the Well -General information describing this public water supply system is presented in the Source Water Assessment (S WA) found in Part 1 of this Plan. In 2003, total water use for the City of Hutchinson's 5 public water supply wells was approximately 794 million gallons. Increases in water use aze expected during the next'10 years due to increases in residential, commercial and industrial growth of the City of Hutchinson. With additional housing, there inevitably would be additional commercial construction projects. Large industrial users such as HTI aze expected to continue to grow in the community. B. Wellhead Protection Area Delineation Criteria -See Part 1 of this Plan for documentation regazding how the following delineation criteria were applied to determining the boundaries of the WHPA: 1. Time of Travel - 10 yeazs 2. Flow Boundaries -geologic information 3. Daily Volume -provided by the City 4. Ground Water Flow Field -delineation method 5. Aquifer Transmissivity -aquifer test plan . C. Quality and Quantity of Water Supplying the Public Water Supply Well -- Water I quality monitoring results indicate no evidence of contamination from 1) human-origin such as fuel and fuel break-down products, pesticides, or commercial fertilizer, or 2) naturally occurring contaminants such as arsenic and boron. At this time problems with water quality I are not an issue as the Hutchinson Public Water Supply System has enjoyed water quality that meets or exceeds standards in the Federal Safe Drinking Water Act. Exhibit # 9 in the appendix is a copy of the 2004 City of Hutchinson Consumer Confidence Report. I ~ D. The Land and Groundwater Uses in the Drinking Water Supply Management Area Table 1 below describes the types of wells identified in the entire City of Hutchinson 12 ~~ DWSMA. While no Class V Wells were identified in the DWSMA at this time, the City of Hutchinson identified potential areas where future inventory and educational efforts will be focused on in an attempt to identify Class V Wells in the DWSMA. Due to the nonvulnerable nature of the public water supply wells, emphasis in these areas will be placed on identifying any automotive repair shops or garages which may use shallow disposal systems. C~ Based upon the type and number of wells identified in Table 1, management strategies selected and documented in Chapter 5 of this Plan will focus on activities that have the most potential to impact the aquifer this public water supply system is using. Table 1. Types of Wells Inventoried in the Drinking Water Supply Management Area TYPE OF WELL NUMBER # DNR PERMIT Status Other Public Water Su 1 2 In Use A . Irri anon Non-A . Irri anon 1 In Use Industrial 3 661155 661155 661.155 661155 804287 804287 In Use Commercial 1 994170 520127 In Use Dewaterin Domestic 87 Unknown Observation Monitorin 46 Unknown Unused/Unsealed Sealed/Reported to MDH Class 5 Automotive Exhibits # 5-7 include detailed lists, maps and information about the location of wells identified in the City. of Hutchinson DWSMA. 13 \ ~D ~~ 1 CHAPTER TWO • .IMPACT OF CHANGES ON PUBLIC WATER SUPPLY WELL (4720.5220) I. CHANGES IDENTIFIED IN: A. Physical Environment -Large-scale changes in the physical environment within the DWSMA aze not anticipated during the 10-year period that this Plan is in effect. The geologic conditions that protect the water supply aze such that changes in the physical environment should have little to no effect on the aquifer within the DWSMA. B. Land Use -Land uses in the DWSMA will likely have little impact on the aquifer unless additional wells are developed or water demand is increased to the point that additional loss in hydraulic head occurs within the aquifer used by the public water supply. Constructing additional wells into the aquifer may increase the points of entry or draw naturally occurring orhuman-caused contaminants towazds the PWS wells. A steady increase in the construction valuation indicates that the community has long-term growth historically. The chart indicates a strong increase in the valuation due to major commercial and industrial construction over the past ten yeazs, as well, as the continued • strong residential housing mazket. Industrial growth will continue and the City will monitor any potential effects on groundwater. The Joint Planning District serves as a preserve for future urban growth and should be protected from the premature development of urban style land uses. The City and Townships have developed the Joint Planning District Boundary in an attempt to plan for neazly 50 years of potential urban growth. There aze some areas where the District Boundary is too close to the existing City Corporate Limits and other aeeas where the potential for growth should force a review of the Joint Planning District Boundary. Much of the land within the Joint Planning District boundary remains agricultural and rural residential in nature. The City recognizes the need to protect the rural character of the surrounding area and will continue to work with the County and Townships to preserve the rural way of life. In contrast, the City and Townships also recognize the need to plan for the reasonable growth of the urban azea within the City. Due to past, present and future growth anticipated in the DWSMA, changes in ]and use will result in the construction of new wells and the discontinuation in use of other wells as city utility services are extended. Through the implementation of management strategies in Chapter 5, city staff with the assistance of MDH, will explore ways to identify and track the use of wells in the DWSMA, especially in situations where annexation occurs, city water and sewer services are extended into an area and private wells may no longer be needed. Overall • the WHP Team and the City of Hutchinson recognize the relationship between the importance of proper management of new or existing wells and the long term benefits this 14 ~~~ provides in protecting the quality of water produced by the City of Hutchinson's Public Water Supply Wells. C. Surface Water -There appears to be no direct hydraulic connection between surface water and the aquifer used by the public water supply system as a drinking water source. Therefore, any changes to the conditions of surface waters will have little or no impact on the quality or quantity of the public water supply. D. Groundwater -The public water supply system's wells have historically provided groundwater of excellent quality and quantity. Presently, the City of Hutchinson does not anticipate any lazge capacity water users will be added to the public water system at this time or lazge expansions in water use by businesses currently served. II. IMPACT OF CHANGES A. Expected Chanties in Water Use -While the City of Hutchinson anticipates that water use will continue to increase due to on-going growth and development, the city does not anticipate that existing water use will increase by more than five percent during the first five yeazs that this Plan is in effect. The City will re-evaluate water use patterns for the second five-year interval as part of comprehensive planning activities and incorporate these results into future revision of this Plan. B. Influence of Existinti Water and Land Government Protirams and Regulation -Both the City of Hutchinson and McLeod County have existing land use ordinances that could be revised in the future to address new private wells within the DWSMA. However, there is no discussion, or intention at this time of requiring additional regulation related to managing wells within the City's DWSMA. The McLeod County Environmental Department has identified the sealing of unused/unsealed wells in the City's DWSMA as a priority item and will assist with addressing additional unused/unsealed wells as they are identified. Other educational efforts relating to wellhead and groundwater protection awareness in the community is another azea of where cooperative efforts can occur between the McLeod County Environmental Department and the City of Hutchinson. The McLeod County 5oi1 and Water Conservation District (SWCD) may also be able to provide financial assistance towazds well sealing or educational efforts. Other resource partners or .organizations which maybe able to assist the City of Hutchinson in the implementation of WHP efforts include the MDH, MRWA, DNR, MPCA and other State and Federal Agencies. The City also has an ordinance prohibiting the connection of new wells to a plumbing system so that it interconnects with the public water supply distribution system. A copy of this portion of the City Ordinance is included in the Appendix as Exhibit # 9. The City may also undertake a program to offer financial incentives to have people seal wells which aze presently not in use or abandoned. C. Administrative, Technical, and Financial Considerations -The City of Hutchinson • assembled a Wellhead Protection Team eazly in the process of developing this Plan. Many of the activities during the planning process have been accomplished through efforts of this group, with assistance from studies provided by other units of government. For this Plan to 15 ~~~ be effective: 1. The City will need to raise public awareness of the issues affecting its drinking water supply through public educational programs. 2. Administrative duties will remain with the Wellhead Protection Manager who will report to the City Council, coordinate implementation of wellhead protection management action plans, and conduct regular meetings. The WHP Team will meet a minimum of once annually to discuss the implementation of WHP activities. 3. Implementation of Wellhead Protection activities will be provided by funds from the utility's water operating fund for miscellaneous uses as well as a WHP budget line item created during the budgeting process in 2002. Other sources of funding or in kind services to help achieve the goals set. forth in this Plan's Chapter4 include 1) the McLeod County Environmental Department and their well sealing cost share program, 2) the Minnesota Deparunent of Health who will assist with determining the correct measures for sealing unused wells, constructing new wells, and requiring the sealing of unused wells if this becomes necessary, and 3) the Minnesota Rural Water Association for technical assistance during the wellhead protection implementation phase, 4. The costs of implementing Wellhead Protection activities will be evaluated on an annual basis to determine whether the original cost estimates match 1) the scope of the management practices identified in this part of the Plan, 2) changes in the status of the wells listed in Table 2, and 3) actual costs related to proper sealing of unused/unsealed wells. The City will discuss changes in plan implementation costs with MDH to determine the availability of state or federal funding for offsetting increased costs for plan implementation. '~ 16 ~(.~~ CHAPTER THREE • ISSUES, PROBLEMS, AND OPPORTUNITIES (4720.5230) I. LAND USE ISSUES, PROBLEMS, AND OPPORTUNITIES RELATED TO: A. The Aquifer -The non-vulnerable aquifer, identified as the source of the City's water supply, should be relatively unaffected by land use activities with the exception of other wells that penetrate the same aquifer. B. The Well Water -The wellhead protection plan is primarily concerned with other water supply wells located within the DWSMA. Some of these wells may extend into the aquifer that supplies the City with water. These wells if maintained improperly could convey pollutants to the aquifer. The potential contaminant source inventory completed describes the number and types of wells identified in the DWSMA at this time in Table 1 found on page 13. Additional information about the wells identified in the DWSMA can also be found in Exhibits 5-7 of the Appendix. The placement of additional high capacity wells, increased pumping from existing wells, or significant changes in current groundwater appropriations within the DWSMA's may have an impact on 1) groundwater availability to a]] users, or 2) increased risk that contamination • may enter the part of the aquifer used by the community water supply wells. The City of Hutchinson, DNR and MDH will work collaboratively to address any of these issues should they occur which may impact the PWS wells or existing delineation efforts. C. The Drinking Water Supply Management Area -The principal concern expressed by the City is to ensure that consistent and long-term management of water wells, environmental bore holes, and observation wells occur within the DWSMA. The City has limited legal capabilities to regulate well construction and sealing in the area of the DWSMA that are beyond its corporate limits. Second, changes in land use that increase pumping of the aquifer used by the City wells needs to be assessed for its possible impacts on water availability and quality. Finally, the City has no regulatory authority over water appropriations and must rely on the State of Minnesota to address issues and concerns related to pumping. II. IDENTIFICATION OF: A. Problems and Opportunities Disclosed at Public Meetings and in Written Comment - At the beginning of the planning process other Local Units of Government (LUGS) were identified and informed that the City was beginning the wellhead protection planning process. (See Exhibit # 11 in the Appendix A for a list of LUGs.) Each unit of government was also sent a copy of the City's delineated WHPA and DWSMA and vulnerability assessment for the wells and DWSMA. To date, no comments from the LUGS have been received. The general public was also given opportunities to participate in the 17 ~~\ ~\l planning process and to comment at the Public Informational Meeting and Public Hearing. No concems from the general public have been expressed at this time. B. Data Elements -The state's Wellhead Protection Rule requires that existing information be utilized in developing the initial Wellhead Protection Plan. Much of the data collected and utilized to delineate the City's WHPA and DWSMA and to determine the vulnerability of the aquifer to possible contamination comes from small-scale or regional studies. There is a limited amount of subsurface information available to define local groundwater flow conditions and the groundwater chemistry of the aquifer within the DWSMA. The direction of groundwater flow was evaluated to address concems that the current amount of subsurface information does not permit an unquestioned determination of local groundwater flow conditions towazd the City water supply wells. As a result, delineation of the WHPA represents a composite of capture zones generated by varying aquifer properties. Based upon some of the uncertainties in Part I of the WHP Plan, the City plans to continue to focus on data collection efforts on a variety of activities throughout the ten-yeaz life of this plan, including most of the items listed below. (Note: It is suggested that you contact your MDH Planner regazding additional sampling, pump tests, studies or activities that aze listed below. Additional data collection activities aze also described in Chapter 5 of [his plan.) 1. The City will work with MDH to identify new wells that are constructed within the DWSMA and to verify their locations; 2. The City will inform MDH when any of the City wells aze repaired so that .information regarding well construction, static water level, and pumping capacity can be verified or updated; 3. A letter could be generated to High Capacity well users to inform and educate them about their potential effects to ground water. 4. The MDH will collect a water sample for at ]east one well after the fast five years of plan implementation and have the water analyzed for tritium content using an enriched analytical technique. Testing results will be used to document that the rate of rechazge to the aquifer is not increasing and that it is still hydraulically isolated from surface water. 5. The City and MDH will inform each other of additional high capacity wells that are to be constructed within the DWSMA or within a mile of its boundary. MDH will determine with the MnDNR whether the applicant for a water appropriations permit needs to conduct an aquifer test to evaluate the long-teem pumping impacts on the City water supply wells; 6. Conduct a pumping test on one of the City wells if the City determines that this does not present a public safety problem relating to the disposal of water that cannot be placed into storage or used by the community; 7. Inform MDH of any wells that are to be properly sealed within the DWSMA so that the Minnesota Geological Survey can be notified and determine whether it can run a borehole geophysical survey of the well; and 8. Inform MDH if the City is considering the construction of a new water supply well so that MDH can determine whether any potential sites for the new well • present concems over well interference or the movement of existing contamination plumes toward existing city or private water supply wells. 1$ ~~~ C. Status and Adeouacv of Official Controls, Plans, and Other Local, State, and • Federal Proerams on Water Use and Land Use -There are many tools available to the City and other regulating agencies that may be used to achieve the wellhead protection planning goals identified by the wellhead planning team. State and local governmental units such as MDH, McLeod County, the MDNR and City of Hutchinson regulate / well construction -MDH, / well sealing -MDH, / state groundwater appropriation permits - MDNR, / public water supply quality -MDH, / Setbacks for specific contaminant sources from awell =MDH and local governments through conditional use permitting, and / Land use controls -Local Governments. The wellhead protection planning team has recommended that no additional regulations be imposed at this time and aze confident that local issues may be adequately addressed through existing processes. These include public education, adoption of best management practices for well maintenance and water conservation, and good communication with other landowners within the DWSMA. U I• 19 `~~ CHAPTER FOUR WELLHEAD PROTECTION GOALS (4720.5240) • The public water supply is located deep underground and is classified as non-vulnerable based on the geologic characteristics in the area that tend to confine the aquifer and protect i[ from contamination resulting from land use activities. Consequently, this WHP Plan will focus on addressing the placement and usage of other wells that may be used for domestic, public or commercial purposes. The overall goal is to a.) prevent contamination of the aquifer and, b.) manage the aquifer cooperatively to assure sustainable water supplies for all users. The public water supply system has enjoyed a sufficient and safe water supply in the past, and proposes that through the implementation of this WHP Plan to continue supplying safe, potable water for its customers into the future. The City wishes to maintain or improve on the current level of water quality, which meets or exceeds all state and federal standards and will continue efforts to ensure protection of the City's aquifer. The WHP team identified the following goals to be achieved with the action items contained in this Plan: A. Public Education and Awareness: Educate public officials, landowners and the general public about the importance of wellhead protection to protect the public drinking water supply. Provide and promote activities that protect the aquifer from • which the City's drinking water supply is drawn and increase public awazeness of the Wellhead Protection Program and groundwater protection issues. B. Provide ongoing collection of data to support future wellhead protection effort and address priority actions regarding identification and inventory of wells within the DWSMA. C. Increase funding for source water protection. Specifically, work to provide financial support for property sealing and management of abandoned wells. C~ 20 c~C~~ CHAPTER FIVE OBJECTIVES AND PLANS OF ACTION (4720.5250) I. ESTABLISHING PRIORITIES -- The aquifer supplying the system's drinking water supply has been identified as non-vulnerable to contamination from typical land use activities, with the exception of other we]ls that penetrate the confining layer to reach into the aquifer. A number of factors. must be considered when WHP measures are selected and prioritized (part 4720.5250, subpart 3). Such factors include: • Contamination of a public water supply well; • Quantities of the potential contamination sources; • Location of the source in relation to the well; • Capability of the geologic material to absorb a contaminant; • Existence and effectiveness of existing official controls; • Time required to obtain cooperation; and • Administrative, legal technical, and financial resources needed. Therefore, the Wellhead Protection Planning Team would like to concentrate on the following management categories and strategies to create awareness about groundwater protection and help prevent future contamination of the aquifer: . WHP Management Categories & Strategies: A. WHP Education & Awareness B. Well Management: 1. Public Water Supply Wells Inner Well Management Zone Strategies 2. Private Well Management and Sealing 2. Private Well Data 4. High Capacity Well Management Strategy 5. Class V Wells Awareness Strategies C. Data Collection Activities D. Wellhead Protection Recognition and Planning 21 ~~~ Hutchinson Wellhead Protection Management Strategies OBJECTIVE A -Public Education and Awazeness: Educate public officials, landowners and the general public about the importance of wellhead protection to protect the public drinking water supply. Provide and promote activities that protect the aquifer from which the City's drinking water supply is drawn and increase public awareness of the Wellhead Protection Program and groundwater protection issues. WHP Measure 1: Develop and release periodic items to the local news media regazding WHP efforts. Topics could range from describing WHP, highlighting well inventory efforts and abandoned well sealing programs, educational efforts, etc. .Source of Action: WHP Manager, City Planner, Cooperator(s): MRWA, MDH, McLeod Co. Environmental Dept., Co. SWCD Time Frame: Annually do one news item or release related to ed. about WHP Estimated Cost: Staff time Goal Achieved: Area citizens and residents served by the City of Hutchinson become awaze of wellhead protection program. WHP Measure 2: Distribute WHP brochures and information explaining the WHP Plan and its purpose, to be distributed through local outlets to citizens served by the water system and the general public. Use utility billings and existing city newsletters to highlight WHP efforts and activities. (Note: MRWA has a brochure that can be modified and used for this activity.) Source of Action: WHP Manager, City Planner Cooperator(s): MDH, McLeod Environmental Dept., MRWA Time Frame: Winter 2005/06; on going activity as needed. Estimated Cost: $200 (printing cost of brochure) Goal Achieved: Citizens and customers become better informed about the Wellhead Protection Program and activities, resulting in public acceptance and buy-into WHP efforts. WHP Measure 3: Explore sponsoring and assisting with hosting annual water testing at the local County Fair, Home & Gazden Show, or another local event where citizens may have their private well water tested. Use this as an opportunity to provide information on what the city is doing to protect groundwater and provide information about well sealing and well management. Use this as an opportunity to gather information about wells in the area. Well sealing and management brochures are available through MDH that could be handed out to citizens. Private water testing may be provided & coordinated through the MN Dept. of Agriculture or through a local water testing lab. Contact your MDH or MRWA Planner to help set this up. This could also be structured as an annual joint event with the County SWCD or County Environmental Dept. Source of Action: WHP Manager, City Planner & Staff Cooperator(s): McLeod County Environmental Dept., County SWCD, MDA, MDH or MRWA Planner r~ L 22 ~~~ Time Frame: Opportunity to establish this activity to be completed in 2005. This is to be an annual event provided local resource partners support / • assist with activity. Estimated Cost: '/x of the cost of a booth, staff time, $100 for supplies /brochures Goal Achieved: Create awareness about groundwater resources, the importance of private well management and sealing and efforts the city is taking to protect drinking water in the community. Collaborate on drinking water protection efforts with local resource partners. B. WELL MANAGEMENT: 1. Public Water Supply Wells & Inner Well Management Zone Activities OBJECTIVE B-1: Manage the 200' radius Inner Wellhead Management Zone (IWMZ) to prevent contaminants from entering the area immediately adjacent to the wells. WHP Measure 1: City staff will review and update the PJi'MZ survey form for all wells in system. Source of Action: Cooperator(s): Time Frame: Estimated Cost: • Goal Achieved: Wellhead Protection Manager, City Staff MDH & MRWA Plarmers With Plan Adoption. Repeat every 5 years Staff time Staff and WHP Team remain informed and up-to-date on activities within the IWMZ WHP Measure 2: The WHP Team will continue to monitor setbacks for all new potential sources of contamination located within the IWMZ. Source of Action: WHP Manager, City Staff Cooperators: MDH Time Frame: Annually with plan adoption. Estimated Cost: Staff time Goal Achieved: Any new regulated activities will meet required well setbacks. WHP Measure 3: The WHP Team will monitor any NON-CONFORMING potential contaminant sources currently documented within the IWMZ. Source of Action: City staff, WHP Manager/Team Cooperator(s): MDH, MRWA Time Frame: Annually Estimated Cost: Staff time Goal Achieved: Ensure that existing non-conforming potential contaminantsourcesdo not endanger the wells. • WHP Measure 4: The WHP Team will work to abate or otherwise minimize the impact of NON- COMPLYING potential contaminant sources currently documented within the IWMZ. 23 ~o ~~ • • Source of Action: WHP Team/Manager Cooperator(s): Adjacent land owners, MDH, MRWA Time Frame: Continuous Estimated Cost: Staff time, costs to be determined at later date Goal Achieved: Ensure that existing non-complying potential contaminant sources are removed, abated or minimized. 2. Private Well Management & Sealing OB.iECTIVE B-2: Educate and promote proper well management in the DWSMA. Identify new wells that may be constructed within the DWSMA or existing wells that may have not been identified at this time. WHP Measure 1: The City of Hutchinson will promote the sealing of abandoned wells within the DWSMA. This may be accomplished through local news releases, utility billings, etc. The promotion of programs as available which may provide financial assistance will be explored through McLeod County and the County SWCD to ease the financial burden on private landowners. Source of Action: Cooperator(s): Time Frame: Estimated Cost: Goal Achieved: WHP Manager& City Staff County Environmental Dept. Annual Activity SWCD, landowners, local media Staff time to promote well sealing programs. Private well owners become aware of the dangers of unused wells. Abandoned or unused wells aze sealed. WHP Measure 2: The City of Hutchinson will explore options for establishing its own cost share program to promote and seal wells in the DWSMA. A MRWA or MDH Planner can provide assistance or guidance in helping the city to set up a well sealing program if desired. Source of Action: WHP Manager, City Staff & Council Cooperator(s): County Resource Partners, MRWA, MDH Time Frame: Winter 2005 Estimated Cost: $1,500 to establish program; $800 - $1,000 annually Staff time to promote well sealing program. Goal Achieved: Private wells no longer in use which pose a threat and conduit for surface contamination to the aquifer are properly sealed according to the State Well Code. WHP Measure 3: The MDH Well Management brochure will be distributed and made available to private well owners to promote proper maintenance and management of existing wells that are located within the DWSMA. This brochure will be mailed to landowners identified in the DWSMA who presently have a private well. • Source of Action: WHP Manager, City Staff Cooperator(s): Well owners, MDH, MRWA 24 L~~ Time Frame: Winter 2006 mailing to landowners with private wells, the MDH • brochure will be on file and available as needed. Estimated Cost: Staff Time, cost to copy & distribute brochure Goal Achieved: Private well owners become awaze of the why proper well management is important and how to protect and manage a well to lessen the threat of contamination. WHP Measure 4: The City will continually attempt to locate existing wells or new wells in the DWSMA. This will be accomplished by: 1) notifying azea well drillers about WHP efforts by providing [hem with a map of the DWSMA and request to be notified when a new well is constructed or repaired in this area and, 2) the on-going identification of wells by the WHP Manager through personal contact with private landowners. Landowners are subsequently made aware of WHP and proper well maintenance. Source of Action: WHP Manager, WHP Committee Cooperator(s): Area Well Drillers, MDH, well owners Time Frame: Ongoing Activity Estimated Cost: -Staff Time and mailings Goal Achieved: Local well drillers will become aware of the location of the Hutchinson DWSMA. Wells aze identified and private property owners become awaze of WHP and proper well management. The likelihood of contamination of the City's public water supply wells as a result of nearby wells is reduced. • 3. Private Well Data Management Obiective B-3: Identify existing wells and new wells that may be constructed in the DWSMA and develop methods to locally track their locations. Educate elected officials why this is important. WHP Measure 1: In addition to identifying wells as desc;ibed in Measure 4 above, information about new wells constmcted in the DWSMA can be obtained through well logs filed with the County SWCD Office and through the MDH. In order to keep track of new locations of wells, the City of Hutchinson can also contact the local S WCD office bi-annually and request copies of new well logs, and / or contact the MDH Planner who can also provide a list of wells recently installed, and / or access County Well Index (CWI) presently on the MDH web site which will be periodically updated with new well information. Source of Action: WHP Manager, City Planner Cooperator(s): County SWCD, MDH, Time Frame: Bi-annually update list of new wells in the DWSMA Estimated Cost: Staff Time Goal Achieved: An up to date list of wells in the DWSMA is maintained by the city which will reduce the long teen potential of wells becoming. conduits for surface contamination and locations of these wells will be on file. 25 ~~ • WHP Measure 2: Using the spreadsheets found in the Exhibits of this plan, locate or attempt to locate the remaining wells identified on the MDH Un-located well list and identify any other known wells in the DWSMA using local knowledge. Source of Action: WHP Manager, City Planner Cooperator(s): MDH, MRWA Time Frame: To be completed within one year of plan adoption (Fall, 2006) Estimated Cost:. Staff Time Goal Achieved: Wells are identified in the DWSMA which could potentially serve as conduits for surface contamination and locations of these wells will be on file. WHP Measure 3: Develop a database and methods to track the locations of wells in the DWSMA. Use the existing spreadsheets found in the Exhibits and initial information as a starting point for refining and developing a tracking database. Explore options to efficiently identify and track wells locally. Involve a MDH or MRWA Planner in the development of the tracking system. Source of Action: WHP Manager, City Planner Cooperator(s): MDH, MRWA Time Frame: Winter 2005 Estimated Cost: Staff Time Goal Achieved: Efficiencies are gained in tracking wells over the long term that could effect the aquifer and city public water supply wells. • 3. High Capacity Well Identification & Management Obiective B-4: Identify any new high capacity wells that are proposed in the DWSMA so their impact on the public water supply wells can be determined. WHP Measure 1: Collaborate with the MDH Source Water Protection Unit and the MDNR Water Appropriations Program in the identification of new high-capacity wells that are proposed for construction within the DWSMA. The WHP Manager will alert the MDH upon learning about the construction or use of a high capacity well in the DWSMA. Potential impacts will be evaluated by MDH and the hydro geologist consultant used by the city. Source of Action: WHP Manager, MDH, MDNR Cooperator(s): City consultant, well driller & owner Time Frame: Ongoing Activity Estimated Cost: Staff Time Goal Achieved: New high capacity wells will be identified and evaluated as to their impact on the public water supply wells and existing delineations • 26 t~C~ • 4. Class V Wells (Shallow Disposal Systems) OBJECTIVE B-5: Create awareness among commercial enterprises, local automotive shops or garages about what a Class V well is and Federal EPA registration, permitting and reporting requirements for Class V Wells. In the event that a suspected Class V well is identified, the MDH Planner will be notified to evaluate the status of the Class V well and help determine the next steps needed to be taken by the landowner. WHP Measure 1: Potential locations of Class V Wells (i.e. un-sewered commercial areas, rural automotive repair shops, public facilities such as bus garages, etc.) will be inventoried through direct personal contact with the operator of the business or landowner in the DWSMA. (Several un- sewered areas were identified where potential Class V Wells may exist) At that time, a Fact Sheet on Class V Wells and reporting requirements will be provided to the landowner describing what a Class V well is and the impacts they can have on groundwater quality. In the event a suspected Class V Well is identified, the Regional MDH Planner will be notified to assist in determining the status of the shallow disposal system and what reporting steps may be needed to register the Class. V well with EPA. EPA reporting forms are available at: www eoa aov/safewater/uid7520s.html) Source of Action: • Cooperator(s): Time Frame: Estimated Cost: Goal Achieved: WHP Manager and City Staff MDH, MRWA Planners, landowners Summer 2006 Staff Time, Postage & copying costs Landowners become informed about federal Class V Well requirements and impacts on groundwater quality. WHP Measure 2: In the event a Class V well is identified, provide information to the landowner on technical services available thty MNTAP to assess management and / or disposal alternatives. Provide them with local contacts for permitting information for the City of Hutchinson and McLeod County. Source of Action: WHP Manager, City Planner Cooperator(s): MDH, MRWA Planners, landowner, MNTAP Time Frame: Dependent on outcome of D-4, Measure 1. As needed. Estimated Cost: Staff Time, Postage & copying costs Goal Achieved: Alternative management strategies for Class V Wells are identified ' and the potential for groundwater contamination is reduced. ' C. DATA COLLECTION OBJECTIVE C- Collect additional hydrologic information or data resulting from new well '• construction logs, test drilling, pumping tests, geologic studies, etc. that may be useful in future WHP delineation efforts and activities. (Also see Part I of the WHP Plan) 27 / lDl_ WHP Measure 1: Collaborate with the MDH Source Water Protection Unit Hydro Geologist when conducting any future pump tests, test drillings, or studies, which may benefit WHP efforts, information about the aquifer and local geologic knowledge. Also work with the Hydro Geologist working for Earth Tech who completed the delineation and Part I of the WHP to determine future data collection needs and analysis that could be completed which would improve future delineation efforts. Source of Action: WHP Manager Cooperator(s): MDH Hydro Geologist Time Frame: Contact Earth Tech Hydro for recommendations in 2005. This is a "as needed" and ongoing activity based on changes or expansion of the water system. Estimated Cost: Staff time Goal Achieved: Refinements in future delineation efforts and protection strategies can be accomplished through further aquifer and geologic information. D. WELLHEAD PROTECTION RECOGNITION & PLANNING: OB.TECTIVE D -Identify Wellhead Protection (WHP) and the delineations completed (WHPA, DWSMA) in future revisions to local land use and resource planning /documents. Consideration should be given to how future land uses or changes may impact local groundwater resources and the City of Hutchinson's public water supply. WHP Measure 1: Request that the DWSMA be identified in the City and County Comprehensive Planning documents and maps and other land use and resource related planning efforts such as Urban Growth Boundary Maps /Plans and the Mcleod County Comprehensive Local Water Management Plan. Applicable protection strategies and ways to protect groundwater resources as identified in this plan may also be considered to be included oT referenced in those documents. Source of Action: City Planner, WHP Manager Cooperator(s): McLeod County, County SWCD, Elected Officials Time Frame: Winter 2005 and as needed. Estimated Cost: Staff time Goal Achieved: WHP is recognized in local planning and land use management activities. Proactive steps may be taken to protect local groundwater resources as needed and identified through this planning effort. WHP Measure 2: Inform High Capacity Well Owners in the DWSMA about the City's WHP Plan and provide them with a map of the delineation area and how changes in their water use could impact the public water supply wells. Develop a line of communication with these businesses for the long term protection and management of the aquifer. Source of Action: WHP Manager, City Planner Cooperator(s): Local High Capacity Well Owners Time Frame: Winter 2005 Estimated Cost: Staff time 28 ~ ~~~ • Goal Achieved: .Better awareness of WHP among high capacity well users and how changes in water use may impact other users. WHP Measure 3: Explore options to identify and track the status of wells when annexing or expanding city services into azeas with private wells as part of land use planning. Conversely, explore ways to better identify wells in areas where annexation has occurred and where private wells are expected to be located. Explore ways to provide incentives to private well owners to seal wells where city water is available. Educate elected officials as to why this is important. Source of Action: City Planner, WHP Manager Cooperator(s): MDH or MRWA Planner, Elected Officials Time Frame: Present concept and importance to elected officials with plan approval. Ongoing Activity. Estimated Cost: Staff time Goal Achieved: Additional tools and processes aze in place to identify and encourage the sealing of wells where municipal services are available. 29 ~c~~ CHAPTER SIX • EVALUATION PROGRAM (4720.5270) The success of the wellhead protection source management program must be evaluated in order to determine whether the plan is actually accomplishing what the (your system name) set out to do. The following activities will be implemented to: - Track the implementation of the objectives identified in Chapter 5 of this Plan; - Determine the effectiveness of specific management strategies regarding the protection of the public water supply; - Identify possible changes to these strategies which may improve their effectiveness; and - Determine the adequacy of financial resources and staff availability to carry out the management strategies planned for the coming year. 1) The City of Hutchinson will continue to cooperate with the Minnesota Department of Health in the annual monitoring of the water supply to determine whether the management strategies aze having a positive effect and to identify water quality problems that may arise that must be addressed. 2) Members of the wellhead protection team, City Council, and the WHP plan manager will drive through the drinking water supply management azea on a regular basis to identify any • changes in land use or potential contaminant source management practices which may adversely impact the public water supply. 3) The wellhead protection team will meet on an as-needed basis, with a minimum of one annual meeting, to review the results of each strategy implemented during the previous plan yeaz and identify, discuss whether modifications are needed for those strategies and additional strategies for the coming plan year. 4) The wellhead protection plan manager will make an annual written report to the city council regarding progress in implementing the wellhead protection management objectives of this Plan. The annual reports will be compiled and used to review the overall progress in implementing source management strategies when the City's wellhead protection plan is updated in 10 yeazs. A copy of the report will be sent to the Minnesota Department of Health Source water Protection Unit in St. Paul, MN and another copy will be placed in the City's Wellhead Protection file. I , 30 ~~ CHAPTER SEVEN ALTERNATIVE WATER SUPPLY: CONTINGENCY STRATEGY. (4720.5280) The City of Hutchinson's WATER SLIPPY CONSERVATION PLAN has been. submitted and approved on March 11, 1999, by the Minnesota DNR Division of Waters, Appropriation Petmit Program. This approved plan contains the required elements of the MN Wellhead Protection Rule. and is accepted as an equivalent to an Alternative Water Supply/Contingency Plan as defined in 4720.5280. Implementation of the Plan has begun with the aid and assistance of local emergency management agencies. 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'' ~; ~~~{ ~, v k4d~~ 2~; ~ az __ ij,.ir,~~.,J. ~e 1A •~r~F$ z;~~s~~~ i ~' ?~f{y Ip~ !!!! de, y j r 'L~~~ ~.~~~F ~~ i~~ 8A ~~ ~ C;. ~@gG €€~ e ' ~'~~ c~3 5~ ~r ~Q~~~~ gg~F 3 i g~_y aE ~~i;~~ ;~~~~ 'xE~e~ qq ~ ,~z tlE~ is _ ~~l tli ~~r ~ ° - ~.yF~~T j x ~ r § IS F h ~ r° b ~~ .s. , E fE ,~F ~~ ~~~" 2 a s r i ~. o F ) ~ j ~ 5 ~ ' E 7 ~ ~ S g ~ t 4 ~. ~ ., z ~~ ~ ~ ~ a ~` E a ~ x~ ~'2 a~ ~ E r ~ x r _ R 4.' ~ a i'' ,Y., } F " r ' ~ t E: ~ ? ~ ~ ~ [ ~ - ~ F ~ - s 4 + t i'~ t ~ z '~ - -- ' r 6 r- o x _ _ ~ ~ pM m~n .m„~~ t~ ~~"""^~ ,r"' EXHIBIT 10 • § 52.05 PRIVATE WATER SUPPLIES; CONNECTION PROHIBITED. No water pipe of the city water system shall be connected with any pump, well, pipe, tank or any device that is connected with any other source of water supply, and when this type of connection is found, the city shall notify the owner or occupant to disconnect the same and, if not immediately done, the city water shall be tamed off. Before any new connections to the city system aze permitted, the city shall ascertain that no cross- connections will exist when the new connection is made. When a building is connected to city water, the private water supply may be used only for purposes as the city may allow. ('89 Code, § 3.20) Penalt~§ ]0.99 ~~~ Robert Theuringer att Crary Carl Runke Lynn Twp Chair cLeod County Administrator Hassan Valley Twp. Chair 22895 York Rd SO - 11 `h St. E. Ste 110 17868 Noble Rd Hutchinson MN 55350 encoe MN 55336 Hutchinson MN 55350. hI Yc~iver joint Powers Ryan Frietag Eugene Hoff •tuty Lee, Coordinator McLeod Cty Soil & Water Conservation Acoma Twp Chair ~6 C Brighton Ave. 2570 ct9'" st. East 20721 - 210"' St uffalo MN 55313 Glencoe MN 55336 Hutchinson MN 55350 ~n Christensen Don Winkler Roger Berggren [utchinson Twp Chair Mid MN Regional Devel. Comm McLeod County Water Plan Task Force 45 Hwy 7 333 West 6'~ St 830 -11"' St. ~ utchinson MN 55350 Willmar MN 56210 Glencoe MN 55336 1~ I• . ~ ~~ EXHIBIT 12 Minnesota Department of Natural Resources 5O(1 lafayeue Road St. Paul, Minnesota 55155-40~ March 11, 1999 City of Hutchinson Richard Nagy, Water Systems Supervisor 111 Hassan Street Hutchinson, MN 5535(1-~s~? . Dear Mr. Nagy: WATER EMERGENCY AND CONSERVATION PLAN APPROVAL The Department has completed its review of the City of Hutchinson's "Water Emergency and Conservation Plan." The plan was very well done and is hereby approved. Attached are comments on the plan along with some recommendations for future revisions to the plan. Water Emergency and Conservation Plans must be updated every ten years. In addition, plans should be reviewed annually to address the items included in the implementation schedule and to . assess the effectiveness of conservation efforts. Please find enclosed a list of Public Information and Education options you may find useful in your efforts to promote wise water use. Thank you for your cooperation. If you have any questions, please contact Thomas Mitchell at (651) 296-8989. Sincerely, D RS Jam Japs, Manager Water Appropriation Permit Program enclosures c: Thomas Mitchell, Pernuts Unit Rob Collett, Area Hydrologist I • DNR Information: 651-296-6157 1-888-6466367 1'i'Y: 651-29&5484 1-800-657-3929 M Equd Opportunity Employer ~ p,y,~ pr Reeydetl Paper ConlnkYnp e WM Values Diversity MlNmum o110% Post-Corsianer Waste ~~~ EXHiB1T 13 Prorectin~ maintaining and improving the health of all Minnesotans ~ecember 10, 2003 Mr. Richard Hagy, Water Systems Supervisor City of Hutchinson 1 ] 1 Hassan Street Southeast Hutchinson, Minnesota 55350-2522 Dear Mr. Nagy: Subject: Second Scopine Decision Netice This letter provides notice of the results of a scoping meeting held with you on November 18, 2003, at the Hutchinson City Hall regarding wellhead protection planning. During the meeting we discussed the data elements that must be included and used to prepare the part of the wellhead protection plan related to the management of potential contaminates in the approved drinking water supply management area. The enclosed Scoping Decision Notice No. 2 lists the data elements that were discussed at the meeting. Because the drinking water supply management area has been determined to benon-vulnerable for all your wells, your main focus will be on other wells within the drinking water supply management area. We also discussed the requirement to distribute copies of the first part of the wellhead protection plan to local units of government and the requirement to hold an informational meeting for the public. It was my understanding that you have completed these two items. • Further, it is my understanding that Mark Wetlauffer, Minnesota Rural Water Association, will be contacting you to either meet with you on a monthly basis or attend your wellhead protection team meetings to review the progress of the development of Part 2 of your wellhea8 protection plan. If you have any questions regarding the enclosed notice, contact me by email at terry.bovee@health.state.mn.us or by phone at 507/389-6597. Sincerely, ~~~1 t~ Terry L. Bovee, Planner Environmental Health Division 4l0 Jackson Street -Suite 500 .Mankato, Minnesota 56001 TLB:kmc I Enclosure cc: Robyn Bruggeman, Minnesota Department of Health Chuck Regan, Minnesota Pollution Control Agency Brian Williams, Minnesota Department of Agriculture Brian Rongitsch, Minnesota Department ofNatural Resources Eric Mohring, Board of Water and Soil Resources Mark Wetlauffer, Minnesota Rural Water Association I Julie Wischnack, City of Hutchinson Zoning Director ~neral Information: (651) 215-5800 ^ TDD/TYY: (651) 215-8980 ^ Minnesota Relay Service: (800) 627-3529 ^ www.health.s[ate.mn.us For directions to any of the MDH locations, call (651) 215-5800 • /~ equal opportunity employer ~~~~~ SLOPING DECISION NOTICE N0.2 LJ > Remainder of the Wellhead Protection Plan Name of Public Weter Supply: Date: Hutchinson - PWSID 1430004 December 10, 2003 Name of the Wellhead Protection Manager: Mr. Richazd Nagy, Water Systems Supervisor, City of Hutchinson Address: City: ZiP~ 111 Hassan Street SE Hutchinson 55350-2522 Unique Well Numbers: Phone: I 210425 (We113), 210426 (We114), 228800 (We115), 233077 (Well 6) and 511076 (We117) 320-234-4222 • Instructions for Completing the ScopinE No. 2 Form N R S N =Not required. - ]fthis box is checked, this data element is NOT necessary for your wellhead protection plan because it is X not needed or it has been included in the first scoping decision notice. Please ga to the next data element. N R S R =Required for the remainder of the plan. If this box is checked, this data MUST be used for the "remainder of the plan." X N R S S = Submit to MDH. If this box is checked, this data element MUST be. included in your wellhead protection plan and subntted to MDH. X If there is NO check mark in the "S" box bui there is an `x" in the "R" box, this data element MUST be included m your plan, but should NOT be submitted to MDH. This box will only be checked if MDH does not have access to this data element. This will help to reduce the cost by reducing the amount of paper and time to reproduce the data element. ' I • Note: Any data elements required in the first scoping decision notice must also be used to complete the remainder of the wellhead protection plan. ~~~ .. ~~~"T'A'~LE~~r~'' ABORT TTfi ~~T'~~'IC.~r ~~1VlC~~~`S~~T ,~ e. _ _ . _. .~. An. ~.YStE.'ft(x. Ir18 r~5 C7T` CIS: C~'~ ~4.1Ca~ ~r+_Cl'~781.,:~t•,1..~'dTN. ga,'~tgrriu; 'S-3;~(~r;&'. ... T~C~ttttC~V1 ~5~St5'~'~tiC4~ ~GIT111Y!~t1t5:~ ~. ,~'. ~ .~7 e~.l5t1I1 t8t,1~~ S~pV~Wpn t~"qe a.wera ~e n"AF~G}nt1:V~ end anntaa~l 9"~M M ttr~'t~iaYn tit An~~'Y~~5 '~uC9t' t~"ID~'~'1d~C:~I,~C~lny ~V~~ "~I`(5.. "1"~c~tric~l a~ssst~ne~ ~arnarnents: \ r .. ~tr rt/ x711 !~~ r,~Y~ ~ 4 ~ ~ r .1'~~ t~~~' I V: ~ ~k~ } Y lJ~ LI~ ~~' L L`J LY ~ l . . i -, M N }~ Air existfr~ _ . ,, , is matt and a ;... ~ ~~~ti I~ 1 ~i:: I ,.. ~; . ~.idin~ aq i+.'~: ,ri-~in~ 1~3y~ r.,F rerhargc. ~aa~~e~.~~, discharge ~~ .1 ~, se~rusitive ~r -:as a d : ~~ nz:~i ; ~ t H~~: , ~ ~. ~~,pta~ ~atute~, ~.~~ ~_ ti~a~n s ~.t~ ~ LAG~~n s~wb_ ; .~is ors l ~m and ottndwater c~°,v thar~Cteristt~CS. "~"e~c6tric~9 ."~sslstancr ~trmtnents: ~~~ ~I7~i't3,~~'~C1IID~ ~ ~1 t~~ ~T'137.~t9, ~~~t' lt~~~ ~'t'~Tl~~"t'l'!°D.~ ~3 I Tt~~S~ t"~`~~"C1~ ~"1e"1~ ~S ~]1c7~1 ~°1~3C1LAt t~t~S~ ~~r"ttc~t 1t~1~"ttXS. ~ ~ E"?.i5titr ree¢rr~9s ~1` the ~e2sla,gic rrtateria9s penetrated ~Sy e11s, bvrir~,~s, ex~alpr^~ttirrn test [tales, ~wr exc~vaticatas, ~ 6n~; 3Utjln~ tt1t95~ 51]tt°YYrriirti@Ct try tl'7~ ~t~taam~ent. .. y^~ Te~trtrieal,~s.sistance ~SAAtd~!nelttS: fit' 71"tc"~~7r~T'r7T1~ C~ ~~I t~1~t; 1Ji"td~C]1C't ','~~~wT tl~!'~7~~I ~c''tltc~~,tT1'+~'t'ffi~ "~wS rx-ut rc~ v~-fat is ktaaxt abt~t~t frs data e1r~~. ~.~i~t;n~ ~arehale ~eaphysical reeards yarn wells" taararts, and e~t~l~ratan test l~am~~. "Teclrtr,6eal ~~~l~t~nee tw'~~tnea~tt5: ~"he tnan~a~ tai ~~ ~~ ~r-irtkirt;'~T~t~r ta~~~ ~aCn~. was rn~t ~~flt '11 is krtc~.~~rt ~~t~~tt ~hes~ data lrs~e~t»~. R ~xistin~ surta~e ~eaphysical studies. „ "~"'r~ lt~niCS~% 4~ iat.;tice tr~n~orn~ltts: ~~~"]C 17Ia11~k CT7"1~T1~ ~t <l~~ ~~il ~1`]1~]t3, ~~~~.~t=1 t.1~7p~;~ ~~i~ ..lCi"llrv~ ."~.T~~. , g~ 7°t31t,~{'~ 'I t 11f`f"'{ ~*rr~j~lf Z~ ~;'Ct'Q"+,~."'~1 u~1~7L117~ f~°!L$C i~cY~4"1 ~`~V~,t~S~11'~J. k ~ t J t ; ~L f. j' ~ ~~ t ~ ~i ~' j 7 r1~`~~ ~y~ '/' P ~ ~ ~{ . R ~ f $'"~ It E~~.;rr~ rr,~ps of t~fe sDils and a de5criptian a%soil ittfilttatic .~el•;,r3+ t 'Fsttrws. .~~~ "1"ec~oiea0 ~wsslstan+ce !arnmentst l 5 f4 ~leticrip~tiarw or an existing n~a~ at"l~:nnawn ertrdirrg lands tl~aat , e ...a~ >n~ seditraentatian prables. "1'ccl7tr'ical ,~,s:~i5tanc~ ~"~wttntueriuts: " ~.~ _. ,. - ~~ !te~ti 'r~;tS ~t~ti~ min[7I v+aterSYled urib&S= ~_ ~ ,A , e ~ i cin~ tttsa~ cif&Y~~ ~ '.,.~ ~5 a~~: tlcavr c:i~ecta~ns a { n .,~i~ir w. ~' ~ `~'ech~cl ~s,Ys#a~ce ~°arnriae~u>isc ,~ ~xlstiri~ r~~ and a list af~rirlc vaatcrs as ~~~xre~i in ivines~~„t~ at~Rut~s„ sec^t't~+ii 1G3C~,Cti~S„ stin~ivisivrc ~ cY ~iirY:rYic dr~iinag~ it~he. 7'eebrrc~l ~4s~Yst~~~~ ^C+~rnrrientx: ...._. ____ ._..~_.._ ,~~ e..~ _. "~"Na~ slacsr~Y~rad ~Ya~s~f~~ 1tic+ns ofth~ ~rubYie w°~ters YistecY tiri~~r ~u~Y~it~rri (2~, p~irsuarit tii f.,it {~:~~.~~Y~J and. Y~ ~ tw'Yrrraesot~ tataitcs„ scctiiins 1!~~~.~Yt t~ ~0'~'.~1, _~ T~~h~rical As~ist~~ie~ ^~'arr~rrxent~: ~ ~ ~n ~xistir~ irap c~frtY~ncYs r~,~ul:rte~ un~Yer cYi~~ster ~A~C~ grid YtrYiras~esaia ~(3tui~s, ~e~.tion 1~J3(~.Y~1 ~ci Y03(~.~373. "Y'e~tan,i~c~~ AssYstaa~re IC'+~rai~~ts: ,~r,rr ~xistirs~; rst~fa shiiw~ing tY"r~as~ ~rs~s ~+~Yirtes~ze~ ~Ys~ca~}~Y~irr Yid u~x;~tin ir~~al nrd'iati~ri~es.. Te~Y~nF~~.4 ~~sistar(ce+rirr'rrri~~ts: I DAT.~. ~~~~"ll :`~"1 ~ ~1~QU'T T~ i~ ~D L~5 . - - ,: ~'~~~,i~Ye~Y ~,s~~~a:~~r~e ~ ~rn~acr~ts: `T'~a~ ~:rt~g~rrY~~ (~~ 1~ t Sri a~a; "q"tr ~Y~ap~}~'Can~~~~~~~,t ~a ~~. t.at rt ~i~t ~~, kt~t~~a b~a~t tai data ~~xa~t. ~, ~ ~ Sri ~:x~~ting srj~p ~f ~1mt'icaY br~atrida~ucs. ..___.. ~.._ __m_~ ~~cY~tai~aY AsSist~nc~ +C:cr~iiinerrots: rrY~,e~nt cif' ~l~ t~h I~r-~ri~irY "1~'tr uppl ~xYart~r~t ~,r; r~aust ri~~~ rat i .ri~i~vri ~~I~~trtt is c~t,a tr~crner~t. - __ _ _ - -~ mm-- 1W S ,~'~.~ ~xbs9iri~ rr~a~ ei£paabY7~ Y~rt~ survey: i~ici~~imrr taaw~iship, r~rrgc„ ar„~Y s~, .~ ~~ . 'ferYrarur~Y e1s~Ysa~rice ~~ir(m~ertts: rYa~rag,~~Ynt ~~'a~~ t~Y 1,~r~~zkia~ 1atr a~pl~ a;~a;~r~~nt. Asp st rf~~t ~,~l~~t x krYi.. •~- ,~ '~~~t &~s dot lrrr~~at, ~ ~f ~ `', n ~, snap and. an inr~ent~pp°y paf aYTp~ c~rren[ and Y115ICYp"~r3Y agrYcpa&xp.Tp•~r[,, x~SYd~rrtaaY, cp~Trps°neracdaY, >G~dusa1, ~ ~, ~ TeCBe'all~rilai, aT7d p'TpstihU~pr7YlaY Yap"yS~ l4s~ arTd ~q[e~ntYai ~~1CiCaT"fp6I7~P41. S't9r~d"+CC5. "i"ecfaT~icaY ~wsSY51,aT~~~ ~uiiar~~e~p~:s: ~ 1f1V~fl~~4~I"~i, rila~?IT~„ ~~~~ d~lall'a~~:h~°l~ ~~±~.Y'BC~ ~.I',~'~G~rillid ~43~II"11,1s~~. ~C~ll'[°'S ~'~ C'~~ll~]1'Y~11~~1(3I74 ~C1~" a~~ ~~"k I°b~lI't ~a~i" lS~"1~Y~~ ~17~,+~1'11~f1~ ~'311kt Il"R~~C ~ I~IA~[}'!N ~~?C)ll~'1~~4~5~ aka ~~k~'1'I:T~"r ~(e}~~41'Vw'",~`: ~.CY't'i' L~~]"7~f~~}1~1~1^' _ ~~~, Y~t~7(l~~'"~ [~IS~3l"~~~ ~~r't~;1"T1, ~c~f~^~ '''p~°1C ~~'1 °111 d1]Irlf ~ t~d'11 ~ ~9C7~5~, ~S~C}C)~ a'. ~ ''.. ,~ ,~'t Mf.15p:Yn pM~l7?Y'&'[71"~[1~nSi°k"C Yap~Td~uS~ Li'1a'17. ~.. 7'echT,iraY ,p~SSYSRar~Ce L`171ri'Crp~t~t5: .C~ rT"t~II"Ia~+tw~7p~IIt qp~ ~~~ $~ ~~"1fY~1171 ~~r~r ~l.-~b~?~:~' ~7317~~I$lk~)~"Y~ .~4["'~5 rr~Ia~ r~~ ~a~~ ~s ~:nn~ a[I~at this p~,atY"~ el~arz~~at. p:l~rd~ any url~ n "~'~ ~:_~~ ~l:~ns~~t ~ap~. ~- !! ',. ~,~,astif3~ Lr,~d76ti-4~,~"f6'~ap. ~' 7"erwYaraTCal Ppf,55~Y5'~StNC~'[~d-PI11'T1I1~.a. ~1.1pa 1~1~3:51.3~.f~'Id1~'I7t ~,T. "~A~ t•.11~~ ~f~Y3LCk.~.f~ ~'~t~ 1;.)„~~1"~'~ 8°V.A~~".[,'"~~~~~ *~' a~a~~:~t r~ "~:~~ ~~.~1~~:e is k1'I~~a~z1 a'~~~ut this data ~:l~xrae114. ::~.. _ ~~ a I 1 i ~ ' ' - ~ - ~ l t tl I[ • - I l .I I [i'.! 1 ] ti~ I11 { a y .I~~r~ . - ~ __. - YV Il ~ ~ . _.. ~:cas~:,g r...~~: ~fpa,~ .;a~:a,,,iGUi. r~.--ins car p:p~rneurs. _ ~ "~"eclpw~i,c'a[ F'~5S15t~1ITC~ OnGf~R~kd~S: ~ ~t ~ Acs ~xi5ting arpap eaf str~rrr7 5evr~r5, s'a'raizaT~Y se~^e~s, and pp~InYic ~vat~~ spxp~pYY sy.5t+~~s. 7'~elTr~itial AsSYstaTpcc t"aTTyT-rrl~nt5: r~ ~xisrtiT~ TTp~.rm :,f the ~~:~ tt.:~ +~-- V~y[a ' ~ ~~ . i by gas ans~ t~pY sufrY a~m'a, - 3 $ ..® w. ,..... ..m.... ~...xxxwwmmnxxwmx.xw.. ,v,iaw.vMw~nnvw~ "[G"eekproi~al d~S5a5dai]~E C:oTrp~nera,. ~~ d'~T F2 ~„ An ~xisiing ampap ~r [Y5t cat`p~b[ic drainage s? ~p715. ~,,,~ TecY7niral A,s5Y54ance o~~~n1~!~"1C5 ~ F[ ~ ~~, ~. ,~tl.l-:~ uC,.,,, ~ of ~ ~ .I. , ~~~ . ~, ~ ~.~a, rao~,pn4~e°,bd~p~~„ ;3l~d aase crf t~ p~ro~bYp~ wa[~r s~r,pfrY~ ure19(s,~ arrd a~r~~' e[~'s ~.~:~,. W.'',p'Ii~l,ti:.""i_~rtrr:p.rYg ~,,.iw,.TS'.i~Y.d'nap~.ag~rn~;n[~Ge':i, ~~~~Ii~i~Y ~ssistapzce c~~prmunlents; Tea z"rYx~ant cif ~~ t~~Y r~~r~atr 1 ~~~ st ~°~ct vvt i ~~~~ ~l,c}>~~ ~thes~ 'eta ~~eza~~t. ~ ~ ~,t, Y Y! ~,...~4~ ~ '~ ~A""",~'~ k~~ks:~'~~~I'~"~G' .r°~.1r,~UT VV:~T~t.:,R +~l A,I~1'TI'1 Y - 2 ~ Vi'i' 1i1~:~~'~~~~~:F~ ~ t.i~ i,>'~ :~~•~.~ ~ ~ '~ ~r" ,~4~` '~ rr'k ,, ., . _- _~ 1V ~ tt ,, N,rs exr ta,,.; c. ta~rr zr,1•k„, r, nay-.rt, ~:.d l~~ lltas o n ~rrearars. "1r rck~nGcal.A.ssYstsaare Ccrrnrnen~s: An existiab 1st of 1~kes vahere the ~'t<ait 1~;as estab1lshed ~rrcnnar~ ;Y,~h ,rater n~rl~s, Teelatrlcaal r'~~sistance ~'tar~rrMeaatsa Arr ex'sstiaag list ref per~~~~ttemm~ ~ratiw~s3~ fi urrr Y~kcv ark strearr~~, b~clu~i~r,: scroure~, ors, d sra ~~aa : ~' _..~,. ~wlth~lrae. ~~ "~"ecltnicstl Assis#anee ~rrrr~rnertks.' ~ ~ ~...®._.~..,, ..~... _L ate rrrtecled Yevels trr $l~~v~ Y7awe ` ~.x ~~ e tab"fished. ~A.rr exrst~n ,11st of lakes acrd stre~,~rr>r tcrr which st ~~~ T~eelrrrical Assistrrnee ~'rMaanwaaa~errks- ~ ~ err existirr r~escriptia~zr ~sf kr~~sw grater-t7sr, e.~~nilacta,, rn~iur~in~ tiresse eau ~:;d '~y trrar~~drmrater laurrrptt,. "1'rrhpaYre~M A~Sis+;tnre tlmtr+~'twt's» ~.~„. ~.... F~:l i t'~•~ ~1 -, ~•L7~11~,1. ~I ~F~F ~ ~ ~.11• ~ ~~1.~~s11-s~ ~ ~. i. t ~`3~Y~ ,A9~ -I~-%~.~~~~r ~ ~ ~,ta e• •Yrrrg i:st ~+8`~+re11s cati •~ 1~y st ~~• :rF,t•ra , ra,:~,i . paerrrtits, Yr~. !using :ei jaunts v~'wvrttcra,pprapr~atetl, " t of use, anti asla3ifer rurce., "»'~echneal .~ssl~t~r~~~ ~t,rrn~nts: "~" ~atw~~l~ a~" ~1 ~ T~xi~i~~~ per lzt~ ~n~~~~afi ~.r~ rar~tl~t ~~~ w~h~>1 ~ s ~e~~ a+~~zt 1r~s ~1< r. ~ ~.,~t~'. ~n existisr~ description ul`1kraurr'r rrrell zratertc...~ace rtabYerxrs ,.,.d :,.rtes um. i__rr~:~cts, '~'erlunical r~~~i~t~r,~e crrrx,,,,ent~. ~"h ~r~~~m~t~ +r~f ~1~ t]h~ riir~ ~~t~r ~~ ~"la~~~a~t~~ ~nre~s xrlltt ~~~t irk, ~~ a~rxt a~rl~t ~~se ~a~~ elrxaj~t. Ara e~isttrrg list ~#` et.:te envir+anrMaental Yavre hales.„ ia~~ 1~~dii,~ r.+rnnrq,ue v~rell rcas7~rlrer, aquifer rrseasured, yeat~s ..- of rec+ard., ;~r,d a~veras r mr~rothly levels. . "l°eahnocal~ Assistance rrm~ren~~: ~]1t_ 1`I1~~1t;1'i~1"]V~. ~ ~~~ l~' ,~T 65~~_1T'f~ ~"~,r X21' ~l.t~~ ~.1"lt~l"1~. ,~x~s u~ t"~let~~ ~.t i ~crsaL~~ ~c~t~tt tits fat elrrt~~l. ~°`a. . ~,~~~ ~' ~'Da~"A'~.,~1~'IE~TTS A.lf~!"~I.~'I" 1~+r°r~TE~ Q'[~~~.~~'' ~._. ,~ ~ _ _ = ti[ f:1 .-1( 1. ~~ 11~f It ()~l \{ ~~'I l ~; ~, ~ ~`'.~ ~~ . ~ r; _ _.. ~ ~ ~ r~sz ex.istin~; ¢'r:;a ar l ' ~i ~rre sdat~ ~~afz:r qz~: liC~ n~anagerrzent. Glassitics4iasz for' . ~~1~ ;tr~~m za~d lake, .,. ~"eclhzrical ,~ssst~nuce arrzrxaets: - -- ~r~ extstin~, surrYrrrary ~f tlake and stz~ai-z ~.vater ~}ual~ty t1~v~ntltzartin daday in~lud~n~, R ~ 1. ba~tera~lo~tlcatl ~antantszzat~s~z~ indicators, 4. s+cdars~erstatraz~.; 2. rnorgazt it ches°~arca~sa 5. dtlss~lWed axy,~en, anal ', ~. prkanic ehernj~als; o. ~:x,Cessive E_rrreavtfZ crr de~~i "~'eeh,raical ~estlstazzt^e ~'zarn~zzr~eztts° .~~.~ _.._.._. 9 rknexas~~•zsurcq~;:. of~yatcrgzaa3it; d _.~ _ ate ~nzrludizzi~ _®_ _ N $~: 1. Yaactezaatltrical cv~~G~aza~anati~n az~.du~:aa.~ra~a 2. Nnr~rganie chearzicals; arzd 3. nr~anic ~Cheznicatls. of aetuata~ r~lants. °~e~~nic~tl ~assa~:t~nee 'r~znrza~nts: Thd~ ~rzara;aa~a.t t~~ ~~ tkz ~~~ '"~J'at~r ~P~ ~ar~a~rat .P~4I~aS r~t~t rat 3~at is kart ab~~ut th~~~ Bata ~el~ra~~rit~. "~ ~ ~ ~n exastirz~ tlast rzCwater ~lrerYreist~+ and ar,to~,ic data frnrrz rr~elfs, Spnn~;s, or a~th~t ~zazrrrd~.wrater sarzzptlin ~a[wants. ~a`e~lA~rl~~~ ~zssstanc~e ~:zronrzdcrztss Tl~ rrrarr~t,~~rrarit I" a~1 1~-~ rircarr~, "k;~l~r~ ug~aly ~arz~~rr~td~dt~. Areas r~iut recd what 7 ~a~ad~ about the t~ata ~;1~;r~e~ts. An exrstin~ rep~rct crf raz¢n~d'ti~rateo° kra4~r sCuriies. ~ I~ ,. '>r'~~frntl~~~ ~sstlst~n~e ~.~;~~rr~e~ts. Teo anar~xox~t o alb ~ ~~ at~x°°ra~l ]fv~anaa"~t Areas rrra~~t r~f"l~; t ~.".~,,± is ~a~a~r~ abatxt teas +ata 1rza~rrt. ~ r°tn ~:.istirz f; sate stzzdy arzd ~rr~ll water amzalysis ~rf ~taw~ arenas zxf ~az:~aad~vzztr ~ntarr>arzatizzn. m~~f~,~;,~~~ ,~~at~r;~~r~:e ~ vrrzrrze~nts: T'~~ ~~ar~a}s;~n~z~t o all t~~ ~r ra>~r~ ~+Tat~rm 'tr~~ 1V1~~raa~x~~~t Arias ~r~~us~ r9~ot r~a~ ~s no°w~ri ~tbc~~t t~i~se e~ata elo~terlts. ,fin exiszwn~ ~~z~perty a~~+3itrdenti,^in -~zrntarrun~diran. „M i e~nrrae~l a~~~tl~t~t~ee ~r7azzrrrerzEks, Tb~ ar~a~net ~~~ "I~~~d~ S~r~n.':mn; ""atr uP~ laria~riorat. Areas raatast rat ~i~,t Il5 ~d~ about this data el~ln~~it. ~ An existi~~~ r+epa~rt to tl~c~ 3~1;x~r;esgta ~+e~amn~nt ~i ~.~~ i~utriturt :~~zd the~'giratwes~ta ~ ~6hat~~r~ t;nntr~l .F4~er~c~ a3`E~~r~tarerowrrarzf sa~ills sand rele.as~sa ~e~l~r~tlc~u ssista~ree +CYrzmnnrerrts: Tai ~xlal~la~~rxz~lt +~f ~~~ t~ ~iril~~ ~1'~dtei- lr~~: li'~a~laer~l~lt Areas n~l~st rd~ec~ ~lst is mown ab~7ut t~7ose-data 1~~xartts,. .tl ~.~,:; C n LJ Letting No. 7 Proiect Costs Project Cost Breakdown Construction Bid Engineering/Administration Fiscal/Legal/Fi Total Project Cost $ 237,604.66 $ 49,896.98 7,128.14 $ 294,629.78 Preliminary Total Project Cost Estimates ~ 2nd Avenue SW $ 76,648.00 Michigan Street $154,588.00 RR X-ings/Maintenance $140,394.00 Final Total Project Costs 2nd Avenue SW $ 59,482.92 (-22% Prelim) Michigan Street $126,950.33 RR X-ings/Maintenance $108,196.52 C~ (-18% Prelim) (-23% Prelim) ~c~~ Lettin No. 7 Assessment Costs ~ost Allocation City Costs $ 202,633.24 2na Avenue SW $ 29,741.46 - Michigan Street $ 64,695.26 - RR X-ings/Maintenance $ 108,196.52 ASSeSSed Costs (50% of Assessable Costs ) 91,996.53 2na Avenue SW $ 29,741.46 - Michigan Street $ 62,255.07 - RR X-ings/Main tenance $ 0 Approximate Property Assessments Michigan Street Preliminary Final 100 foot wide lot $ 1,400 $ 1,104 (-2 i % Prelim) 200 foot wide lot $ 2,800 $ 2,208 300 foot wide lot $ 4,200 $ 3,312 2nd Avenue SW 70 foot wide lot $ 1,925 $ 1,203 (-3a%Prelim) 100 foot wide lot $ 2,750 $ 1,718 130 foot wide lot $ 3,575 $ 2,233 ~~ ~c~) RESOLUTION NO. 12737 RESOLUTION ADOPTING ASSESSMENT • ASSESSMENT ROLL NO. 5073 LETTING NO. 71PROJECT N0.05-07 & 05-09 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of 05-07: Michigan Avenue from TH 7 to 5th Avenue SE -street resurfacing by construction of milling, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and' 05-09 2nd Avenue SW from Lake Street to Dale Street -street resurfacing by construction of reclaiming production, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, • 2005, and shall bear interest at the rate of -percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2005 until the 31st day of December 2005. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2005; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of June, 2005. Mayor • City Administrator ~c~~ Hutchinson City Center CJ • • 111 Hassan Street SE Hutchinson, MN 553542522 320.587-5151/FaX 320.234-4240 TO: Mayor and City Council FROM: Kent Exner, City Engineer RE: Consideration of Accepting Bids for Letting No. 7 Project No. OS-07 (Michigan Street), OS-08 (Railroad Crossings/Maintenance) & OS-09 (2"' Avenue SWJ DATE: May 17, 2005 Attached is the Resolution Accepting Bids and Awarding Contract in regards to the Letting No. 7 Projects. Bids were received and opened on Monday, May 16s'. The respective bids aze as follows: • Bauerly Companies • William Mueller & Sons Inc. • Duininck Bros. Inc. $232,420.66 ($237,604.66) $277,961.00 $343,620.68 The Engineer's opinion of probable cost of construction was $299,701. Upon reviewing the bid data, an obvious inaccwacy was discovered in the apparent low bid that was submitted by Bauerly Companies. A letter from Bauerly Companies clarifying the inaccuracy has been received and reviewed by the City Attorney (see attached). We believe that it is acceptable to revise the apparent low bid to $237,604.66, thus correcting the inaccuracy. We recommend awarding this project in the amount $237,604.66 to Bauerly Companies. cc: Gary Plotz -City Administrator John Rodeberg -Director of Public Works G:ilmprovement Projects\2008LL07 - OS-07 05-08 OSA9 -Michigan, RR X-ings, 2nd Ave SW\Council Memo Bitl Av`drtl.DOC Primed un regcled paper - ~c~J • • n U a-2005 WED 10:26 Alf BAUERLY BROS. To: Kent Exner, City of Hutchinson, Form: Jay Emmerich, Bauerly Brothers, FAX N0. 320 229 3784 p. 02/p2 Regarding: Letter of clarification for the Hutch Letting #5 proposal, Dear Kent, This letter is in regards to the bid on Monday, May 16r', 2005 I would like to darify a mistake on our bid proposal. A wrong number was used for line item #140, Edge Mill Operetkms. We wrote in $9.00 for the unit value, and it was calculated thrcwgh to the unit total of $576.00. For Item #140 R was suppose ~ be $90.00 for the unit value, and unit total should have been $57ti0.00. From what I can figure out from-the time R was printed out of the computer some quick calculatron changes were made just prior to inking the proposal and the miskeyed rwmber was placed onto the. proposal, leaving us with a difference of $6193. for that bid item. Whieh i the price should be in order to complete Nat item. ~S/f~~CO I understand that Bauerly Brothers made the mistake and not the City of Hutchinson; but I am asking Nat the city would consider the working relationship we have had the past few years and allow the changes to the proposal to be made. Sincerely, ~, T G'rn~.tMln,.~ Jerome F. Emmerich II ~~G~ RESOLUTION NO. 12738 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING N0.7 PROJECT NOS. 05-07, 05-08 & 05-09 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 05-07: Michigan Avenue from TH 7 to 5th Avenue SE -street resurfacing by construction of milling, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and 05-08: Michigan Avenue NE, 1st Avenue SE, 2nd Avenue SE, 3rd Avenue SE and 5th Avenue SE by complete railroad crossing removal and Street Maintenance in various locations throughout the City by construction of grading, gravel base, milling, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and 05-09 2nd Avenue SW from Lake Street to Dale Street -street resurfacing by construction of reclaiming production, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and the following bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: • Bidder Amount Bid Bauerly Companies of Sauk Rapids MN $ 232,420.66 Wm Mueller & Sons Inc of Hamburg MN $ 277,961.00 Duininck Bros Inc of Prinsburg MN $ 343,620.66 and whereas, it appears that Bauerly Companies of Sauk Rapids MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Bauerly Companies of Sauk Rapids MN, in the amount of $232,420.66 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of June, 2005. Mayor • City Administrator ~<<) n u Downtown S'treetscape Project Final Report • Prepared for Honorable Mayor & City Council By Miles R. Seppelt EDA Director • June 10, 2005 ~~~J Introduction • Per the City Council's direction, plans specifications and bids have been obtained for the proposed Downtown Streetscape project. Proiect Summary This project will be for the replacement of existing streetlights, streetlight wiring and sidewalks in a six block area from the Crow River Bridge to 4`h Avenue South as well as on one block of Washington Avenue west of Hwy 15. In addition, some landscaping will be done and other aesthetic elements added to make the downtown more pedestrian friendly and attractive in general. This project will also implement one of the key elements articulated in the "Revitalization Master Plan for Downtown Hutchinson." Proiect Rationale As you recall, the existing streetlights and wiring were put in back in 1968 with a 25-30 year life expectancy. Presently these systems are in year 36 of use -well beyond what was originally intended -and are due for replacement. An August 10, 1999 memorandum from Millerbernd, the manufacturer of the existing • downtown light poles noted the following: I strongly suggest that the city undertake a 100% visual & mechanical inspection of these poles as soon as possible to determine their structural integrity. This should be done on a regulaz scheduled basis after the poles aze more than five years old in any case. If any of the poles have been weakened by corrosion or show sign of mechanical stress, they should betaken down immediately before they fail. City staff has conducted these inspections and found that a number of light poles downtown have structural issues and do show signs of corrosion. Ken Taillon, an engineer with SEH, along with Job Guthmiller -the electrical Crew Chief for Hutchison Utilities -have reviewed the existing underground electrical system and the lighting equipment in the downtown. Their Apri16, 2005 memorandum notes the following: The original system was constructed approximately 36 years ago using methods and materials that are no longer used today. The conduit used in this installation is the weakest component within the system. This conduit is known as Orangeburg - a cellulose fiber, taz impregnated pipe that becomes very brittle with age. Much of the • existing conduit has been crushed over time and will not accommodate the ~~dJ installation or removal of conductors. The crushing of conduit caused several • existing conductors to be severed, rendering some of the circuits unusable. The existing circuits aze unable to handle the loads of the proposed or alternate systems, and are currently operating outside design standards for the existing system. Some of the failed circuits have been combined with others as a temporary method of maintaining lighting operation. Further - Based on the aforementioned, it is my recommendation that the existing foundations, underground system and lighting controls not be used for the proposed lighting along Main Street. They are not suitable for reuse and could be unsafe due to the age of the system. In addition, existing conduit that is not damaged will most likely become unusable during construction due to its brittle nature. The existing system is currently operating due to innovative repair methods provided by the Utility electrical staff. In the near future portions of these systems will fail and require costly repair in areas that have been reconstructed with this project. Simply put, the existing systems are shot. Project Cost History. Bid Results & Typical Assessments • The initial project feasibility study, funded by the Hutchinson EDA and completed in October of 2004, laid out three options for the streetscape project with an estimated project cost ranging from $1.67 million to just more than $2 million. Desi n O tion TOTAL Assessment Rate "A" -High-End tion $2,030,095 $97.84 /front foot "B" - Middle O tion $2,013,348 $97.03 /front foot "C" - Basic O tion $1,673,883 $80.67 /front foot A survey of downtown property owners was completed to get feedback on their preferences for the streetscape design and also to gauge support for the project. These results were then combined with efforts by city staff to simplify the project and reduce overall costs -which led to the final project design proposal presented to the City Council on February 8, 2005. Subsequent council authorization for plans & specifications allowed the design process to be completed, which led to a final pre-bid estimate from Short, Elliot, Hendrickson -our consulting engineer on the project. Final pre-bid estimate = $1,610,678. With the design work done, the project was put out for bid in eazly May with bids being due on the 20`s of the month. A total of 5 general contractors bid on the project and aze • listed in the table below: ~~~ • Bidder Total Bid* Ti-Zack Concrete Inc. $1,392,759 R & R Excavating, Inc. $1,116,080 Knish Corporation $1,048,827 Duinick Brothers, Inc. $1,028,846 EAI Environmental Associates, Inc. $909,272** * Excluding streetlight poles & engineering. ** This amount includes alternates. [Base bid of $868,788 + Alternates of $40,484 = $909,272] Total project costs then come to: Line Item Cost Construction $868,788 Altemates (benches, litter receptacles, planters) $40,484 Streetlight Poles $292,794 Consulting Engineer (SEH) $202,090 Engineering (City) $81.834 Project Total = $1,485,991 Through the design process and by scaling back certain aspects of the project, costs have been reduced significantly, as shown in Figure 1, below. Figure 1 =Project Cost History • ~~a~ Initial Engineers Final Bid Concept Estimate Funding Formula It is being proposed that the costs of the project be split 80/20 between the city as a whole and the downtown property owners. City as a Whole: 80% of total project costs Main Street /Washington Ave. West Properties: 20% (Assessment) The project will provide acommunity-wide benefit; as such, it makes sense that the community as a whole covers a portion of the costs. Assessments Proposed assessments for downtown properties of various sizes would be as follows: Lot Size Assessment 22' $198.27 / ear 44' $396.54 / eaz 66' $594.80 /year • n U Additional items, such as new banners and Christmas decoration will be funded primarily through private donations. Low Bidder: EAI Environmental Associates Inc. A company called "EAI Environmental Associates Inc." of Willmaz is the appazent low bidder. EAI specializes in doing downtown projects and they aze very well regarded in the industry. Minor Bidding Irregularity The bid received from EAI Environmental Associates Inc. contained a minor irregularity that did not affect the substance of the bid. As city staff inspected the bid forms it was evident that EAI had dropped a "9" from their very first line item. It was clear to city staff that EAI had originally prepared their bid on a computer spreadsheet and then transposed those numbers onto the official bid form to be turned in to the city. As the numbers were be hand written on the bid form someone must have inadvertently left off a "9." ~ (~'.J The sum total bid number was correct and the order of the bids was unaffected. Duininck Brothers, the second lowest bidder, does not accept this however and is going to court to request an injunction prohibiting the city from awarding the bid to EAI. It is their contention that the line item takes precedence over the sum total on the bid form, and they are seeking to have EAI's bid thrown out altogether because of this minor irregularity. It is the city's position that minor irregularities that do not affect the substance of the bid can be waived. The City Attorney has reseazched the matter and feels confident that the city's position is the correct one. Case law seems to support this: Example # 1 - "Foley Case (Westlaw Document 13 35 22.....)" "Mere irregularity of a bid will not justify its rejection by a municipal body charged with a duty of awarding a contract to the lowest bidder. " • ~ ~~ ~: ,r CITY OF HUTCHiiVSON, ~ HASSAN'ST SE, HUT BID TAF3ULATIC CITY OF NUTCHINSON LETTING NO.4/F Example # 2 - "Ottertail Case" "Not every minor technical defect or irregularity which does not affect the substance of bid will justify rejection of it by a municipal body charged wish the duty of awarding contract to the lowest bidder. " Conclusion - Mc Quillin's Section 29.68: "The test of whether a variance in a bid for a public contract is material is whether it gives a bidder a substantial advantage or benefit not eniayed by other bidders. ' In our case, no bidder has received an advantage over another bidder. The irregularity noted on the bid form did not affect the total bid nor did it affect the final order of the bids. EAI Environmental Associates is the low bidder either way. City Attorney Marc Sebora will be in court on Monday, June 13th to azgue the city's position and we'll have the results in time for Tuesday's City Council meeting. Contractor References Our engineering consultant on the project (Short, Elliot, Hendrickson) has checked the • references of EAI Environmental Associates Inc. and they have all come back very good. Here is a copy of the SEH memorandum for your review: • ra) • J, MEMORANDUM J SEH TO: Miles Seppelt FROM: Chris A. Behringer DATE: May 27, 2005 RE: References -Environmental Associates Inc. SEH No. AHUTCH0506.00 Miles, These aze the comments I received upon checking Environmental Associates Inc. references: 1. Dave Haugen -SEH -Main Street Streetscape -Cambridge, MN 2001 Dave was the inspector for SEH on this project, he spoke very highly of Ray Stenglen, I believe he manages the projects, he stated that Ray was very proactive and did excellent preparation for the project. He came to Dave eazly on in the project with questions, did not make assumptions and had answers and recommendations for any conflicting information. They did great concrete work, • would highly recommend EAI. 2. Peter Lazson -Damon Farber Associates - Winnetka Avenue Streetscape - Golden Valley MN, 5`h Ave. Streetscape -New Brighton MN 2000 Peter has had a couple of opportunities to work with EAI. The Winnetka project was being constructed at the same time as some private development. The two jobs did affect the scheduling and EAI incurred a lot of stopping and staring. Because of the nature of the private development grades were changed and EAI adjusted grades on site and worked through the problems. They managed to work with this schedule and preformed incredibly well. Rays knowledge and problem solving were invaluable to this project. 3. Geoff Martin - DSU - Larpentuer Ave Streetscape -Roseville MN - 2001 EAI is very accommodating, Ray goes out of his way to come up with design solutions and make them better. Ray is a good communicator - on this project there happened to be quite a few problems and EAI was able to navigate through ahem very cost effectively. I highly recommend EAI, and enjoy working with them 4. Bruce Chamberlin - Hoisington Koegler Group -Lost Lake Greenway -Mound MN - 2005 • ~cd~ EAI does very good work and would highly recommend them as contractors. • They aze very good thinkers, work well with designers. Bruce has worked with also on more thanl job. Miles, as you can see by the references EAI is highly thought of and their work is outstanding. Not hearing one bad comment SEH can only recommend that the City Awazd the City of Hutchinson Letting 4/Proj ect Nos. 05-04, OS-OS to Environmental Associates Inc. Public Participation The final streetscape plan is the direct result of efforts to revitalize the city's downtown - a project that began with the formulation of the "Revitalization Master Plan for Downtown Hutchinson." Over the past 3-''/z years the general public has played a key role in this process. Key dates & events aze as follows: August 24, 2001 - EDA authorizes $155,300 to fired the Downtown Revitalization Master Plan. Hoisington Koegler Group hired. Nov. 8, 2001 - Article in Leader about Downtown Revitalization Master Plan Nov. I5, 2001-Kick-off workshop @ HHS with consultants and 100+ people • Feb. 2002 -Design charrette @ 101 Pazk Place with consultants and 30+ people Oct. 10, 2002 -Second workshop @ HEC with consultants and 100+ people Mar. 12, 2003 -Public notice in Leader about City Council workshop for Downtown Master Plan Mar. 25, 2003 -City Council workshop about Downtown Master Plan Mar. 25, 2003 -City Council accepts Downtown Master Plan from consultants Apr. 1, 2003 -Article in Leader about adoption of Downtown Master Plan May 2003 -Invitation mailed to downtown property owners about meeting @ Legion May 13, 2003 -Article in Leader about Special Services District May 22, 2003 -Article in Leader about Special Services District meeting @ Legion May 22, 2003 -Public mtg. @ Legion about Special Services District with 30+ • people ~cd~ • May 27, 2003 -Article in Leader about meeting @ Legion June 2003 -Petition drive begins, property owners contacted about district idea Jul. 3, 2003 -Editorial in Leader about Special Services District Jul. 8, 2003 -Special Services District petition given to City Council Jul. 10, 2003 -Article in Leader about Special Services District, public notice in Leader about SSD Jul. 24, 2003 -Public notice in Leader about Special Services District Jul. 31, 2003 -Public notice in Leader about Special Services District Aug. 1, 2003 -Mailing to downtown property owners about public hearing Aug. 12, 2003 -Article in Leader about public hearing, public hearing at City Council regazding SSD Aug. 14. 2003 -Article in Leader about hearing • Aug. 26,.2003 -Public hearing at Council mtg. SSD fee established Oct. 14, 2003 -Council mtg. SSD fee repealed Jan. 14, 2004 -SWOT analysis for downtown by Robyn Ericson of HAHC with 50 people at Jonny's Apr. 2004 -Nine question survey mailed to downtown property owners May 20, 2004 -Open House at Event Center for survey results - 40 people Nov. 23, 2004 -Open house at Park Elementary lower level to introduce lighting and sidewalk plan - 25 people Jan. 4, 2005 -Second open house for lighting and sidewalk plan at City Center - 20 people January 2005 - EDA conducts downtown survey: 60% of downtown property owners representing more than 213 of all downtown properties come out in favor of Streetscape plan. Feb. 8, 2005 -Public hearing at City Council, authorization to order plans, • specifications, costs est. $1.75 million - 25 people t~ f • May 31, 2005 -Special Council mtg. to discuss bids June 1, 2005 -Mailing to property owners with actual assessment amounts June. 14, 2005 -Public hearing to consider awarding bid for lighting and sidewalk plan Resolutions of Support Enclosed for your review aze copies of the resolutions of support for the project: A) Hutchinson Economic Development Authority B) Hutchinson Downtown Association C) Hutchinson Area Chamber of Commerce D) Hutchinson Convention & Visitors Bureau Main Street Support The Hutchison EDA has contacted as many property owners as possible in person to gain feedback on the proposed improvements. Main Street support for this project appears to • be overwhelming. The results aze summarized in the table below: Pro erties Front Foota a Front Foot Percenta e Favor 49 2,727' 67.87% O ose 10 252' 6.27% "No Position" 8 609' 15.16% Unknown 16 430' 10.7% TOTALS 83 4,018 100% • ~ca~ A number of downtown property owners provided written comments as well. Those in • favor wrote: ~J r1 \J Pro a Owner Front Footage Owner Comments Neil Jensen 22' A terrific bar ain! Bil] Corb 2S Great for downtown, m buildin ,our communit as a whole! Tom Da et 216' Sets the decor for downtown for the next 20-30 ears Rahn Hoseck 44' Good idea, will benefit long term, concerned about foot traffic - I et none Hutchison Leader 88' No hesitation - ood idea. Steve Barton 44' Lights were discussed years ago they were bad & past usable life, u adin in the resent is least ex nsive Janet Valen 24' Hutchinson needs a face lift, this will hel Ma L n Cox 44' Ha to see it Woody & Doris Lam recht 22' It's about time this happens! Mike McGraw 33' Great ro'ect -now is the time! Safet & looks will be enhanced. Richard Peterson 25' Good idea, Clean u downtown Robert McCarth 22' I like li hts! First Congregational Church 66' Will support any level of the project Lynette Jensen 42' Think it is an opportunity to improve Hutchinson at a very good rice. Wells Far o Bank 200' We will su ort the ro'ect / an solution Joanne Willmert 2S So ha [o see this move ahead, 100% behind ro ect Don Walser 22' I'm sure that when it is done everyone will be glad we did it! Very much in favor. John Schutt ~ 36' No brainer Geor a oast 60' Get started as soon as ossible. Ski uade 222' Do it!! Persons opposed to the project wrote: Pro a Owner Front Foota a Owner Comments Sharon Gruenhagen 20' Division needs to be mended downtown - I am in favor of ro~ect if os oned for a few eazs. - Jill Corson 24' No more taxes -can't afford Barbara DeMars 22' Want to review master lan Recommendation We truly believe that the EDA, city staff, the Downtown Association and SEH have developed a sound plan that addresses all of the identified deficiencies relating to the downtown lighting system and at the same time provides significant improvements to the safety and aesthetics of the downtown -and therefore its potential to draw people. ~cd~ • Our expected costs for the project aze more than $250,000 below previous estimates and the' apparent low bidder specializes in downtown projects and comes with excellent references. Finally, public support appeazs to be very substantial. Every major community development organization has provided a resolution of support, roughly two-thirds of downtown properties are in support and the owners of several Hutchison manufacturers have indicated their support. City staff recommends final approval of this project. If you have any questions or need additional information, please give me a call at anytime. Office: 234-4223 Home: 587-2957 • • ~ (d\ 6 WLLF/200-SCA/BK ~ ALU250HPM664 WLC72/1-CA1BK FL30800A290126LK FGUIS-SBKH 1-5 ~- GVU100HPM6B3NNU ACA/BO-CA/BKH C HOUSE SIDE 0° (2)FPHI/BO-CA/BK 135(4 FROM EACH OTHER NY24CSB-CA/BK STREET SIDE 180° City of Hutchinson Special Type 4 HOLOPHANE` ORDER#: TYPE:4 D~A~N~. LEADER IN LIGHTING SOLllTIONS REVISION:3 REVISION DATE: 05-31-05 TSG 000087 An ~4cuityBrandsCompany DRAWN:ACH ORIGIN DATE: 03-25-05 PAGE:3 MIIEX /.PPNNED 9WE1 BECfME il~E IXMW.FfE SFEtlFIGTd F[P ilE IMiENI110 BE NPNSXEDBY MIXOFIV.1£ pliXE glfER NTEDSBOh.I. 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Srn Drxr XFfER NpRWUnlrc WEµR IDn WAIVC.[M INYE ORLFXSXx XxC1413411EUhwlE>9M LxLL5F 3WPUFO`mlx E.LCx.VII.'XLx sRl wLEn to NxrLx i~E SnE mP'lolo. rN6W srXS CM-ERrv OF N1OWSrE MCI3 LOW®s 'fro RErurwlN~ YEIlW4 LPoNEVIE6LDXpTM iIMIII WiLIX1i 3E Y3ED ORECILY diIXORECILY IX MY MMY DEiNNFH1Y lO WRIMERESIS.M'DQ'IYINIXYIIKIILN Xi1XIMlEPoN FYM6MEO BY NXDPINIE.. ~c~} RESOLUTION NO. 12731 RESOLUTION ADOPTING ASSESSMENT • ASSESSMENT ROLL N0.5074 LETTING N0.4/PROJECT NO. 05-04 & 05-05 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of 05-04 Main Street between 1st Avenue N and 4th Avenue S by construction of concrete sidewalk, street lights, traffic signal system revisions, landscaping, restoration and appurtenances, and 05-05 Washington Avenue West between Main Street S and Franklin Street SW by construction of concrete sidewalk, street lights, watermain, storm sewer, landscaping, restoration and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, • 2005, and shall bear interest at the rate of _percent per annum as set down by the adoption of this assessment resolution: To the first installment shall be added interest on the entire assessment from November 1, 2005 until the 31st day of December 2005. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such properly, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2005; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of June, 2005. Mayor C~ City Administrator ~! dJ RESOLUTION NO. 12732 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING N0.4 PROJECT NOS. 05-04 & 05-05 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 05-04 Main Street between 1st Avenue N and 4th Avenue S by construction of concrete sidewalk, street lights, traffic signal system revisions, landscaping, restoration and appurtenances, and 05-05 Washington Avenue West between Main Street S and Franklin Street SW by construction of concrete sidewalk, street lights, watermain, storm sewer, landscaping, restoration and appurtenances, and the following bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid EAS, Environmental Associates Inc of Willmar MN $ 909,272.00 Duininck Bros Inc of Prinsburg MN $1,028,846.33 Knish Corp of Lonsdale MN $1,048,826.65 R & R Excavating of Hutchinson MN $1,116,080.37 Ti-Zack Concrete Inc of Le Center MN $1,392,759.00 • and whereas, it appears that EAS, Environmental Associates Inc of Willmar MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with EAS, Environmental Associates Inc of W illmar MN, in the amount of $909,272.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of June, 2005. Mayor • City Administrator ~~d~ ~ CITY OF HUTCHINSON MEMO Finance Department June 10, 2005 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: LIABILTIY COVERAGE CONSIDERATIONS The City of Hutchinson's comprehensive/liability coverage is in the process if renewal for July 1, 2005. With the renewal there are two issues for the City Council to review and in one case give formal approval. • • Liability coverage of $1,000,000 as written by LMCIT (League of Minnesota Insurance Trust) has been the City of Hutchinson's limit for the past several years and is set by law. LMCIT asks City Council to formally their decisions on the liability coverage. Attached is a memo prepared Jeff Borkenhagen, our insurance agent with Insurance Planners, which outlines the coverage and options. • We have not carried an optional medical coverage of $1,000 that LMCIT offers. A memo prepared by Jeff explains the coverage. Unless the City Council objects we would continue with the policy not having medical coverage. REQUEST The request, if the City Council agrees, for a motion to affirm the continuation of the $1,000,000 liability coverage by LMCIT. H:\COC\City council memo l.doc • G ~0.~ INSURANCE 1'i.:1~~ta; Box 68. 135 Third Avenue Southeast Hutchinson, Minnesota 55350 Whether to waive the statutory ner-person limit for liability coverage The LMCIT liability coverage is issued with at $1,000,000 per occurrence limit. The coverage form does not automatically waive the statutory provisions that limit the city's liability to $300,000 per claimant. However, the city has the option to waive the statutory per-person limit. Each city needs to consider whether or not to waive the statutory per-person limit. Here's a shorthand summary of the practical effects of that decision. • If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $300,000 on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the • statutory tort limits apply would be limited to $1,000,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. • If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,000,000 on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,000,000, regardless of the number of claimants. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Note, in 2002, the League of Minnesota Cities Insurance Trust (LMCIT) automatically increased the limit of liability from $750,000 to $1,000,000. • Telephone 320-587-2299 1-800-535-1669 Fax 320-587-0808 ac4) ~LNSLJRA.NCE Y~,:~~~~:r{~ ~O. Box 68 • 135 Third Avenue Southeast Hutchinson. Minnesota 55350 Medical Pavments Coverage The "Medical and Related Payments Coverage" is part of LMCIT's general liability coverage agreement. This coverage provides a limited amount ($1,000) of "no-fault" medical payment coverage for those injured on city property because of a condition in the property. Some question whether there is a valid purpose for cities to pay these funds in situations when the city is not legally liable. Others argue that the payments provide a simple and inexpensive way to possibly head off what might tum into a more expensive liability claim. LMCIT therefore gives the city the option to delete this medical payments coverage if they wish. The limit is $1,000 per person and $10,000 per occurrence. • -- The cost is one percent (1.0%) of the General Liability premium for this coverage. Example: 2004 General Liability premium was $137,511.00, so this coverage would have been an additional $1,376. Historically, in 1997 the City elected not to provide Medical Payments Coverage. It works in favor of the City in that any claims against the City must show negligence. The election to not provide Medical Payments Coverage tracks with other Cities of our size. • Telephone 320-587-2299 1-800-535-7669 Fax 320-587-0808 9~4~ • Memorandum TO: Mayor and City Council FROM: Brenda K. Ewin'g~irector of Human Resources RE: Market Amendmelnt -City of Hutchinson Compensation Plan Project DATE: June 10, 2005 At the City Council meeting on May 24, 2005, the Council approved the market for the City of Hutchinson Compensation Plan. Subsequent to the Council action, it has been proposed, at the. request of Mayor Cook, to consider a minor amendment to the list of communities comprising the market. The amendments are proposed, in part, to increase the number of communities to which the City will make market comparisons for the non-exempt position classifications. Specifically, it has been proposed to make the following amendments: 1. Include the City of Northfield with those communities to which we will compare all • position classifications. (Northfield is currently included for the professional/managerial position comparisons.) 2. Add the cities of Red Wing and New Ulm to those communities to which we will compare non-exempt position classifications. (This would increase the number of communities for comparison from 5 to 7 for this classification of positions.) The proposed amendments are illustrated on the attachment included with this memorandum. This proposal was presented to the Ciry of Hutchinson Wage Committee at their meeting on June 9. It is the recommendation of the Wage Committee to make the above amendments to the market to be included in the current compensation plan study. It is requested that the City Council consider adopting these amendments at the June 14, 2005, Council Meeting. Encl n U 9L~~ Proposed Amendments to the City of Hutchinson Market June 2005 Market The following is the defined marketplace for different levels of the organization that has been in place for the City of Hutchinson compensation plan. The purpose of this list was and is to identify those jurisdictions which should play a role in further discussions: Jurisdiction Based on... Classifications... McLeod County Geography All Meeker County Geography All Carver County Geography All Sibley County Geography All Renville County Geography All Wright County Geography All Glencoe Geography Non-exempt Litchfield Geography Non-exempt Norwood/Young Geography Non-exempt America Cokato Geography Non-exempt Olivia Geography Non-exempt New Ulm Population Non-exempt Red Wing Population 'Non-exempt Chaska Population All Chanhassen Population All .Northfield Population All Shakopee Population Prof/Managerial Prior Lake Population Prof/Managerial Farmington Population Prof/Managerial East Bethel Population Prof/Managerial Champlin Population Prof/Managerial Owatonna Population Prof/Managerial Albert Lea Population Prof/Managerial St. Cloud Population Prof/Managerial Mankato Population Prof/Managerial Hastings Population Prof/Managerial Savage n~...~.r:~u .,mom Population ~ Prof/Managerial P-refFMR-nagCr~iRl With the adoption of the current compensation plan, it was noted that this list of jurisdictions to comprise the City's chosen market place may have longevity; that is, the City would use this list again in the future. =proposed amendments RI,~~ c ~,n .y ~~ ~ ' ~~ ~ ~, TO: Gary Plotz, City Administrator FROM: Kent Exner, City Engineer RE: Local Traffic Flow & Safety Goal Statement DATE: June 3, 2005 Team members associated with the Local Traffic Flow & Safety Goal Statement (John Rodeberg, Dan Hatton, Kent Exner) have met several times to review and discuss this initiative. We understand that the primary objective is to identify and prioritize issues and associated projects that improve local traffic flow and safety. After examining the provided measurements and milestones, we have developed the following directives to achieve this goal statement: • Gather/Examine Current Traffic Data -Utilize existing information (Hutchinson Area Transportation Plan, accident history, etc.) to guide approach and determine focus. • Public Input - Develop a general questionnaire to be presented to groups at workshops, open houses, committees and other meetings. • • Agency Input -Approach specific departments/agencies such as City Maintenance Operations, Police Department, Fire Department, Mn/DOT, McLeod County, Chamber of Commerce and Hutchinson Safety Committee. • City Procedures/Policies - Identify current enforcement, engineering and planning procedures/policies that pertain to local traffic. • Cost/Benefit Analysis -Develop cost/benefit analysis strategy to determine what issues should be addressed. • Capital Improvement Plan (CIP) -Incorporate projects into the CIP that address identified issues. • Road Status Determinations -Review/update the Mn/DOT functional classifications and State Aid designations of specific streets. • TH 7/Main Sheet Bridge Project -Provide opportunities and resources to inform the public of Mn/DOT's activities throughout the design and construction process. In June of 1998, the City had a consultant prepare the Hutchinson Area Transportation Plan. This plan is a very thorough and detailed document that included the study of City transportation issues at that time. Several of the issues that were identified have been addressed since then. Attached is the figure that displays the transportation issues accounted for within the 1998 plan. We are in the process offpreparing a map similar to the previous figure based primarily on input from City staff. This current traffic issues map would be used as a discussion tool when meeting with other agencies and organizations and then would be revised accordingly. In the upcoming weeks we will be completing the `Solicit Input on Types ofTrafl"icand Safety Improvements' milestone. The prepared questionnaire (see attached) and traffic issues map will be utilized throughout information gathering activities. The public will be notified of an open house to address local traffic flow and safety issues. As previously recommended, we have reviewed the option of developing a mail survey to inquire on the ~ C~~ traveling public's opinions and concerns in regards to local traffic flow. In the past, a community survey has been administered to acquire citizen input on a variety of public services and issues. We believe that attempting to develop a comprehensive traffic flow survey that would provide specific and constructive feedback would be difficult. The postage costs associated with completing a mail survey would be significant and probably more advantageous if incurred for an al]-encompassing community wide survey. Public input communicated at an open houses would be much more clear and beneficial. We are open to further suggestions or thoughts concerning the possibility of a mail survey. Please let me know if you have any questions or guidance regarding our direction in achieving the Local Traffic Flow Goal Statement. Our intention is to have a presentation during a Council Workshop in July to review our gathered information. Thank you. cc: John Rodeberg, Director of Public Works Dan Hatten, Director of Police and Emergency Services I:\PUBLIC WORKS\Traffic Control\Local Traffic Flow & Safety 6-3-0S.doc • • 9 ~e) • C Local Traffic Flow 8z Safety Questionnaire The City of Hutchinson would like to gather input and feedback from the general public, other agencies, local organizations and businesses regarding the current status of Local Traffic Flow & Safety within and around the City. Our objective is to identify and prioritize traffic flow and safety issues that impact the traveling public. These issues may pertain to specific streets, intersections, trails, sidewalks, bike lanes and crosswalks. We encourage your participation in providing input that will be used to determine what areas need to be addressed. In general, how would you rate the trafTc flow in the City of Hutchinson? (Please circle one) EExcellent S 4 2. How would you characterize the traffic flow and safety near the schools? (Please circle one) Needslmprovement~ EExcellent 5 4 3 2 1 Needs Improvement ~ • What specific areas of improvement would you suggest? 3. The City has been focusing on becoming "Bicycle and Pedestrian Friendly" by creating a bicycle and pedestrian network that connects destinations (schools, shopping, recreational areas, etc.). How much effort should the City put into bicycle and pedestrian safety and access? (Please circle one) EMore EfJ'ort 5 Less EjJ"ort ~ What specific areas of need or concern should be reviewed? 4. The City has worked on the signing and striping at crosswalks, and a state law requires that vehicles stop when a person is in the crosswalk. Do you feel safe utilizing crosswalks in the City? (Please circle one) EAgree S 4 3 2 1 Disagree ~ Knowing that city staffing levels (and related costs) may need to increase, would you like to see additional enforcement to help address the situation? (Please circle one) EAgree 5 4 3 2 I Disagree ~ 5. The City has worked to balance access, safety and mobility by creating routes with different functions to adequately serve the traveling public. Do you feel satisfied with the roadway system in the City? (Please circle one) EAgree 5 4 3 2 1 Disagree ~ What specific areas of need or concern should be reviewed? What other suggestions do you have to help address this issue? What areas of concern do you have? (Please use back of this sheet if necessary) If you have any questions or would like to discuss a specific traffic flow or safety issue, please feel free to contact Kent Exner, City Engineer, at (320) 234-4212 or ke~cner@ci.hutchinson.mn.us. Thank you far your time and consideration! ~~ r m~.. _..._~.._~ _ _._. . ~ .~_ ~+,~ I - y ,~. ~ '~~ ,~~ w ~' ~- - ~: ~ ~ ~ ~ ~ . ,~w~ ~ ~ ~. .~ ~.J ~. _~ ~ ~ - - _ s J 'w '~ -_ ~ +~ ~.. ~ _ ~.,~' ~ .~ • ^~" ,. ~. { _ .d .: i ~, ~ ~~ u m ~~ ~ ~~~ ~ ' A ~ ~ ~ Q ~ w ~~~ _ ~ ~ S Y x Y ~ ,,, ~ dom. (~ A n. '. p i- ~ ~ fpp ~. ~.~ m : : I ` ii a _ ~ ~ ~... ~VI 4nM1 '~ ~ ~ a 'Y { ~ .J ~, , i ~ J• W ,( F " ~;, ~ ~ ~~ , f ~~,~ w .. ,~__. _ ry w ~/ ~. .--~v ., w .......gam..»~.. ~ i ~ ~ C~, 'j ~p ~~ a ~' -7 d! ~ f r^^;"-1-y '~ ~ ~ ~ Y.~ ~ ~ ~- fi ~ r ~ ,~ n. 6 ~.. i R ~ ~ u - F 1 ~..- .-_...._._._... s h ~ ° Y I A ~ .,,~ F :~ r wwr~ tNli ~^~"M A m ~Lr r Y ~~ f e ~~ y~ Y{'~f f ~~a ~ _ ` ~ - y r~ ° f - V "' ,. y{ X,~ :, ..„ .,. _ 4W", q, ~ ~; ~ 1. ' ". ~ r 4 ' i p RRR w~ a; i -•~ ~ -' ~~ - _..~ ~ ` 3. ~~ ~ ., 7 ~ _ M 1 • r Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 320-587-5151/Fax 320.234-0240 C TO: Mayor and City Council FROM: John P. Rodeberg, Director of Public Works RE: Consideration of Rejecting Bids for 2005 Airport Improvements • Letting No. 6A/Project No. OS-20 (Electrical System and Misc. Improvements) • Letting No. 6B/Project No. OS-21 (Fueling System) DATE: June 7, 2005 Due to the quickly changing issues at the Airport and higher than expected bids, we are recommending rejecting both bids for the 2005 Airport Improvements noted above. • The total of the bids was significantly over the preliminary estimates. • The price for the fueling system to add jet fuel was particulazly high. • The presence of the LifeLink helicopters, and the potential addition of other tenants that would require jet fuel, make it essential that we provide this service. However, the Federal Aviation Administration (FAA) has a funding priority system that would (rightly) require us to complete all necessary safety improvements prior to using these funds to develop additional fueling facilities. We have been working with the FAA, Mn/DOT's Aviation Department and our consultant (TKDA) to address these issues and reformulate the project. We expect to redesign andrebid the project later this yeaz. We recommend rejecting the bids for both projects. cc GaryPlotz-City Administrator John Olson -Public Works Superintendent Primed on recycled paper - ~r~) RESOLUTION NO. 12727 RESOLUTION REJECTING BID . ~ LETTING NO. 6AIPROJECT NO.05-20 LETTING NO. 6B/PROJECT NO. 05-21 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 05-20: Hutchinson Municipal Airport by ditch cleaning, new REILs (& REILs circuit), concrete hardstand, concrete helipad, concrete wash pad, hangar area lighting, new primary power, and electrical distribution building modifications, and 05-21: Hutchinson Municipal Airport-this project consists of a new 10,000 gallon above-ground Jet Fuel Tank and associated work, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: L6A105-20 Bidder Amount Bid Mankato Electric Inc of Mankato MN $207,334.40 Quade Electric Inc of Hutchinson MN $259,514.00 Honda Electric Inc of Loretto MN $263,569.30 Hoffman Controls Inc of Park Rapids MN $323,042.46 L6B105-21 Bidder Amount Bid Protophase Inc of Hutchinson MN $177,000.00 MN Petroleum Service of Columbia Heights MN $240,990.00 Zahl Equipmnt Service of Mankato MN $249,620.00 R & R Petroleum of Fargo ND $254,156.00 • B & H Petroleum Equipment of Mankato MN $274,426.00 Whereas, it has been determined that Protophase Inc of Hutchinson MN is not a qualified bidder having not filed a Bid Security with their Bid; and Whereas, the total of the two bids was significantly higher than the prelimi nary estimates, with the price for the fueling system to add jet fuel being particularly high; and Whereas, the presence of Lifelink helicopters and the potential addition of other tenants thatwould require jet fuel, make it essential that we provide this service; and Whereas, the Federal Aviation Administration (FAA) requires us to complete all necessary safety improvements prior to using funds to develop additional fueling facilities; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby reject all bids on Letting No. 6AIProject No. 05-20 and Letting No 6B/Letting No. 05-21 and authorize redesign and rebid the project at a later date. Adopted by the Hutchinson City Council this 14th day of June 2005. Mayor • City Administrator 4 rf) Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 320-587-S151Bax 320-234-4240 C J ~. r1 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Public Works RE: Resolution Establishing Location For Traffic Control Devices Sunset and Harrington Avenue Pedestrian Safety Signing DATE: June 7, 2005 Police ChiefDan Hatten, Public Works Superintendent John Olson and I have reviewed options for signing on Sunset and Hamngton Avenue adjacent to the Recreation Center/Civic Arena and Linden Pazk for addressing issues related to the number of families and small children present during significant portions of the year. This site hosts many games on the Linden Pazk fields for small children, as well as significant activities at the public buildings. We are proposing to put up the (fairly) newly approved "high visibility -fluorescent yellow" pedestrian signs. The attached resolution will allow installation of these signs with a supplemental plaque (800 feet) that notes the azea to be included. We are very judicious in locating signs of this type so that they stand out in locations that they are warranted. cc: Gary Plotz -City Administrator Dolf Moon - Director of PRCE Printed on recycled paper - ~ "5 RESOLUTION NO. 12739. RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Director of Public Works and the Police Chief agree that the following azeas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 70.05, Subdivision A of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices A Pedestrian Area Ahead Warning sign (#W l l-3) with a supplemental sign stating "NEXT 800" shall be installed along the east side of Sunset St SW from a point beginning neaz its intersection with Neal Ave SW; and on the west side of Harrington St SW at a point approximately 300' south of its intersection with Linden Ave SW. This is the azea around Linden Park. And, that all existing traffic control devices conflicting with this resolution be removed. • Adopted by the City Council this 14`s day of June 2005. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator • I:VPUBLIC WORKSUtesoludonslrRAFFICI6-74-05.doc 9 ~~ C Hutchinson City Center 111 Hassan Street SE Ho[chinson, MN 55350-2522 320-587.5151/Fax 320-234-0240 MEMORANDUM DATE: June 8, 2005 TO: Joint Planning Board Hutchinson City Council McLeod County Commissioners Hutchinson Planning Commission FROM: Bonnie Baumetz, Planning Coordinator SUBJECT: MEETING TO DISCUSS LAND USE POLICY AND ORDERLY ANNEXATION IN THE JOINT PLANNING AREA • There will be a joint meeting of the County and City to discuss and review the possible orderly annexation area and the Joint Planning land use policy . The meeting will be held immediately after the Planning Commission meeting on: TUESDAY, JUNE 21, 20D5 8:00 P.M. HUTCHINSON CITY COUNCIL CHAMBERS Your attendance will be appreciated and it is important for coordination of both the City and the County to have your input. Hope to see you there. r1 Primed on recycled paper - {L J{ CHANGE ORDER NO. 1 CITY-0F HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 sheet t of 1 NTRACTOR: Rickert Excavating Inc Letting Na. 1 Project No. OS-01 212 Division St, Brownton MN 55312 NoRh Central Sanitary Sewer - Project Location: Bluff St to Tartan Park Lift Station DESCRIPTION OF CHANGE: Additional storm sewer west side of Veterans Memorial Baseball Field. Dated: 06/02!2005 Item No. Spec. Ref. item Name Unit Quantity Unit Price Amount INCREASE ITEMS: 12" ADS DUAL WALL PE PIPE LF 600 $14.00 $0,400.00 12"TEE/INLET STRUCTURES W/CASTING EA 3 $450.00 $1,350.00 57 2506.602 CONNECT TO EXISTING STORM EA 2 $1,000.00 $2,000.00 77 2506.516 CASTING ASSEMBLY EA 1 $500.00 $500.00 TOTAL INCREASE ITEMS $12,250.00 DEDUCT ITEMS: - 55 2503.541 12" RC Pipe Sewer Design 3006 CL V LF -62 $23.00 ($1,426.00) 57 2506.602 CONNECT TO EXISTING STORM EA -2 $1,000.00 ($2,000.00) 75 2506.501 CONSTRUCT DRAINAGE STRUCTURE 48° MH LF -5 $250.00 ($1,250.00) TOTAL DECREASE ITEMS ($4,676.00) NET INCREASE ---°---------------------°-------------------°------------------ $7,574.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 7,574.00 (add) / An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/9€BU6FIAN TOTAL $1,167,974.23 $0.00 $7,574.00 $1,175,548.23 APPROVED: Contractor DATED: APPROVED: Mayor DATED: APPROVED: Director of Engineering DATED: APPROVED: City Administrator DATED: ~D~~~ a PAYROLL DATE: May 21, 2005 Period Ending: May 27, 2005 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $21,741.89 9995.2034 WITH. TAX Employee Contribution -Federal Tax ACCOUNT $11,869.80 9995.2240 Employee Contribution -Soc. Security $3,353.72 9995.2242 Employee Contribution -Medicare $36,965.41 Sub-Total -Employee Contribution $11,869.80 $3,353.72 9995.2240 9995.2242 Employer Contribution -Social Security Employer Contribution -Medicare $15,223.52 $52,188.93 $9,825.75 $11, 723.05 $13,895.84 $25,618.89 $15.86 $31.72 $25,650.61 Sub-Total -Employer Contribution Grand Total -Withholding Tax Account 9995.2035 MN DEPT OF REVENUE 102615 9995.2241 PERA Employee Contribution -Pension Plan 102615 9995.2241 Employer Contribution -Pension Plan Sub-Total -PERA 102615 9995.2243 PERA-DCP Employee Contribution -Pension Plan 102615 9995.2241 Employer Contribution -Pension Plan Sub -Total -DCP GRAND TOTAL -PERA Finance Director Approval i»~R55APPYRV CITY OF HUTCHINSON • By Check Number AP Payment Register with Voids Check Date: 06/01/2005 - Ck Date Type Check # Vendor Name Amount 06/01/2005 PK 129676 * 101919 AMERICAN FAMILY INS CO. 97.91 06!0112005 PK 129677 121544 FIRST AMERICAN TITLE INSURANCE 10000.00 06/01/2005 PK 129678 103972 GIFFERSON, TOM 75.00 06/0112005 PK 129679 101875 GREAT WEST LIFE INS. CO. 300.00 06/01/2005 PK 129680 101872 H.R.L.A.P.R. 289.00 06/01/2005 PK 129681 104711 HOLIDAY INN 407.50 06/01/2005 PK 129682 121543 HUTCHINSON DOWNTOWN ASSOC. 175.00 06/01/2005 PK 129683 102633 HUTCHINSON, CITY OF 7312.41 06!01/2005 PK 129684 102635 HUTCHINSON, CITY OF 577.92 0 610 112 0 0 5 PK 129685 101873 ICMA RETIREMENT TRUST 3897.20 0 610 112 0 0 5 PK 129686 101876 ING LIFE & ANN CO. 880.00 06/01/2005 PK 129687 121103 MARK SCHIERMAN & SELA ROOFING 5000.00 06/01/2005 PK 129688 102449 MINNESOTA CHILD SUPPORT PAYMEN 510.09 06/01/2005 PK 129689 120797 PEDERSON, JASON 100.00 06/01!2005 PK 129690 102096 PRUDENTIAL MUTUAL FUNDS 30.00 06/01/2005 PK 129691 121542 SEND A FRAME 43.95 06/01/2005 PK 129692 121545 ST. PAUL PDI 90.00 29785.98 Account Nw ## 29785.98 • • ~- ~-05 ~-,~~ ~-~~ ~~ s ! ~ i»~R55APPYRV CITY OF HUTCHINSON • By Check Number AP Payment Register with Voids Check Date: 05/26/2005 - Ck Date Type Check # Vendor Name Amount 05/26/2005 PK 129586 ' 102126 ACE HARDWARE 150.41 05/26/2005 PK 129587 121538 ADAMS, DUANE 50.00 05/26/2005 PK 129588 117021 APPLIED CONCEPTS, INC 3,742.80 05/26/2005 PK 129589 102273 ARNOLD'S OF GLENCOE 5,591.28 05/26/2005 PK 129590 101916 BERNICK COMPANIES, THE 212.70 05/26/2005 PK 129591 121533 BETKER, JAMES 22.97 05/26/2005 PK 129592 121520 BIG RIG TRUCK WASH 320.00 05/26/2005 PK 129593 119212 BLOCK FARMS & TRUCKING 7,242.60 05/26/2005 PK 129594 102456 C & L DISTRIBUTING 24,269.65 05/26/2005 PK 129595 121311 CARQUEST OF HUTCHINSON 182.20 05/26/2005 PK 129596 120429 CARSWELL, YOON HEE 5.86 05/26/2005 PK 129597 102741 COBORN'S INCORPORATED 616.38 05/26/2005 PK 129598 103133 CSWEA 300.00 05/26/2005 PK 129599 104469 CZECH, RANDY 32.00 05/26/2005 PK 129600 119458 DAVE'S PALLET SERVICE 1,650.00 05/26/2005 PK 129601 102488 DAY DISTRIBUTING 2,012.40 05/26/2005 PK 129602 102698 DEVRIES, RANDY 23.33 05/26/2005 PK 129603 101950 DOSTAL, ROSA 25.00 05/26/2005 PK 129604 102726 ECOlA6 PEST ELIM 45.26 05/26/2005 PK 129605 121404 FAFARD 3,190.00 05/26/2005 PK 129606 102223 FARM-RITE EQUIPMENT 862.20 05/26/2005 PK 129607 104137 FASTENAL COMPANY 57.40 • 05/26/2005 PK 129608 121519 FEDEX 37.92 OS/26/2005PK 129609 105021 GENERAL TRADING CO 34.34 05/26/2005 PK 129610 101893 GRAHAM, MARION 296.37 05/26/2005 PK 129611 113200 GREAT NORTHERN BARK COMPANY, I 3,929.25 05/26/2005 PK 129612 101874 GRIGGS & COOPER & CO 8,756.90 05/26/2005 PK 129613 102451 HANSEN DIST OF SLEEPY EYE 809.50 05/26/2005 PK 129614 102531 HENRYS FOODS INC 578.67 05/26/2005 PK 129615 101915 HERMEL WHOLESALE 171.82 05/26/2005 PK 129616 116866 HEWLETT-PACKARD CO 947.85 05/26/2005 PK 129617 102119 HOLT MOTORS INC 30.28 05/26/2005 PK 129618 121472 HRG TECHNOLOGY GROUP 1,250.00 05/26/2005 PK 129619 102319 HUTCHINSON AREA HEALTH CARE 989.00 05/26/2005 PK 129620 102530 HUTCHINSON CO-OP 335.27 05/26!2005 PK 129621 102541 HUTCHINSON TELEPHONE CO 1,139.95 05/26/2005 PK 129622 102543 HUTCHINSON WHOLESALE 421.13 • 05/26/2005 PK 05/26/2005 PK 129623 129624 101869 HUTCHINSON, CITY OF 102038 HUTCHINSON, CITY OF 11.70 168,000.00 05/26/2005 PK 129625 102072 HUTCHINSON, CITY OF 29,220.50 05/26/2005 PK 129626 121034 J.R. JOHNSON SUPPLY INC 15,432.19 05/26/2005 PK 129627 102062 JACK'S UNIFORMS & EQUIPMENT 3,453.53 05/26/2005 PK 129628 118807 DERRICK CONSTRUCTION 4,165.75 05/26/2005 PK 129629 102346 JOHNSON, LEONARD G. 812.76 05/26/2005 PK 129630 102561 L & P SUPPLY CO 94.68 05/26/2005 PK 129631 101984 LOCHER BROTHERS INC 22,372.01 05/26/2005 PK 129632 120802 M. AMUNDSON LLP 616.04 05/26/2005 PK 129633 102573 MCLEOD COOP POWER 1,137.75 Void Amou r~ L_J 05/26/2005 PK 129634 102489 MCLEOD COUNTY COURT ADMINISTRA 150.00 • 05/26/2005 PK 129635 104853 MEDINA ENTERTAINMENT CENTER 50.00 05/26/2005 PK 129636 112400 MENARDS - HUTCHINSON 22.55 05/26/2005 PK 129637 107547 MIES, MIKE 50.00 05/26/2005 PK 129638 101992 MINNESOTA DEPT OF HEALTH 23.00 05/26/2005 PK 129639 102582 MINNESOTA ELEVATOR INC 93.11 05/26/2005 PK 129640 105157 MINNESOTA SHREDDING 59.94 05/26/2005 PK 129641 102581 MINNESOTA U C FUND 805.16 05/26/2005 PK 129642 111003 MISSISSIPPI TOPSOILS 1,560.00 05/26/2005 PK 129643 121537 MITCHELL, WAYNE 50.00 05/26/2005 PK 129644 102490 OFFICEMAX CREDIT PLAN 632.16 05/26/2005 PK 129645 103773 OLSON, JOHN 46.50 05/26/2005 PK 129646 102008 PERSCHAU, DAVID 50.00 05/26/2005 PK 129647 102167 PITNEY BOWES 252.00 05/26/2005 PK 129648 102445 POSTMASTER 162.00 05/26/2005 PK 129649 102424 RADIO SHACK 5.73 05/26/2005 PK 129650 102384 RDO FINANCIAL SERVICES 509.00 05/26/2005 PK 129651 102225 RUNNING'SSUPPLY 1,472.50 05/26/2005 PK 129652 102600 RUTZ PLUMBING & HEATING 21.12 05/26/2005 PK 129653 102436 SARA LEE COFFEE & TEA 761.27 05/26/2005 PK 129654 102609 SHOPKO 164.75 05/26/2005 PK 129655 121539 SPINK,SD 1,000.00 08/26/2005 PK 129656 102584 STAR TRIBUNE 27.95 05/26/2005 PK 129657 118862 STRATEGIC EQUIPMENT 233.95 05/26/2005 PK 129658 120795 SUPER GROUP PACKAGING & DISTRI 41,233.88 • 05/26/2005 05!26/2005 PK PK 129659 129660 121536 102258 TAHER INC. TESSMAN SEED CO 1,668.02 2,914.01 . 05/26/2005 PK 129661 121517 TIME WARNER CABLE 409.80 05/26/2005 PK 129662 102625 UNITED LABORATORIES 152.77 05/26/2005 PK 129663 105003 US COMPOSTING COUNCIL 1,000.00 05/26/2005 PK 129664 103210 USA BLUE BOOK 261.09 05/26/2005 PK 129665 119913 USFILTER DAVIS PRODUCTS 8,594.86 05/26/2005 PK 129666 101974 VIKING BEER 6,134.92 05/26/2005 PK 129667 102132 VIKING COCA COLA 520.00 05/26/2005 PK 129668 101857 VIKING OFFICE PRODUCTS 59.61 05/26/2005 PK 129669 121147 VSS-VERTECH SOLUTIONS & SERVIC 63.85 05!26/2005 PK 129670 121504 WALTERS, TODD 50.00 0 512 6/2 0 0 5 PK 129671 105122 WASTE MANAGEMENT 1,111.68 05/26/2005 PK 129672 102452 WINE MERCHANTS INC 69.00 05!26/2005 PK 129673 121505 WRASPIR, MABEL 8.00 05/26/2005 PK 129674 102632 XEROX CORP 284.60 05/26/2005 PK 129675 103980 ZARNOTH BRUSH WORKS 1,165.64 • 389,554.02 Account Nui # 389,554.02 • • • 'in~R55APPYRV CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Dates 06/03/2005 - Ck Date Type Check # Vendor Name Amount 0 6/0 312 0 0 5 PK 129695 ' 105226 HENNEPIN COUNTY COURT ADMIN 55.00 06/08!2005 PK 129696 103032 ASPEN EQUIPMENT CO 79,587.45 0 6/0 812 0 0 5 PK 129697 121570 DISTRICT COURT ADMINISTRATOR 67.00 06/08/2005 PK 129698 121436 POSTER'S INC. 1,600.00 06/08/2005 PK 129699 121359 GENERAL PALLET, INC. 1,836.00 06/08/2005 PK 129700 102038 HUTCHINSON, CITY OF 175,480.93 06/08/2005 PK 129701 121386 KRISTICO, INC 634.00 06/08/2005 PK 129702 102489 MCLEOD COUNTY COURT ADMINISTRA 200.00 O6/08!2005 PK 129703 112400 MENARDS - HUTCHINSON 57.36 06/08/2005 PK 129704 102653 MINNESOTA DEPT OF MOTOR VENICE 23.50 06/08/2005 PK 129705 102052 QUALITY WINE & SPIRITS CO. 3,680.16 06/08!2005 PK 129706 108702 RIVER CITY PACKAGING INC 10,260.00 06!08/2005 PK 129707 119799 STEVE'S OK SERVICES 2,263.00 06/08/2005 PK 129708 103055 SUPERIOR FORD INC 21,158.50 06!0812005 PK 129709 105075 T.I.P. INC 153.00 06/08/2005 PK 129710 108598 WAL-MART 22.63 06!08!2005 PK 129711 105354 WRIGHT COUNTY COURT ADMIN 300.00 297,378.53 Account Nu ## 297,378.53 ~~ ~ ' l~ J ~ ~~ ~vJ PAYROLL DATE: June 4, 2005 Period Ending: June 10, 2005 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $22,230.97 9995.2034 WITH. TAX Employee Contribution -Federal Tax ACCOUNT $11,947.76 9995.2240 Employee Contribution -Soc. Security $3,374.46 9995.2242 Employee Contribution -Medicare $37,553.19 Sub-Total -Employee Contribution $11,947.76 9995.2240 Employer Contribution -Social Security $3,374.46 9995.2242 Employer Contribution -Medicare $15,322.22 Sub-Total -Employer Contribution $52,675.41 Grand Total -Withholding Tax Account $9,838.06 9995.2035 MN DEPT OF REVENUE $11,641.18 102615 9995.2241 PERA Employee Contribution -Pension Plan $13,807.95 102615 9995.2241 Employer Contribution -Pension Plan $25,449.13 Sub-Total -PERA $15.86 102615 9995.2243 PERA-DCP Employee Contribution -Pension Plan 102615 9995.2241 Employer Contribution -Pension Plan $31.72 Sub -Total -DCP $25,480.85 GRAND TOTAL -PERA Finance Director Approval • CSV20000V0 CITY OF HUTCHINSON AP Payment Register with Voids Check Date 06/13!2005 - GL Date Type Check # Vendor Name Amount 06/13/2005 PK 129713 103165 CONCORD SINGERS 700.00 06/13/2005 PK 129714 102489 MCLEOD COUNTY COURT ADMINISTRA 295.00 06/13/2D05 PK 129715 102445 POSTMASTER 1,160.00 2,155.00 Account Number 2,155.OD