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cp10-25-2005 cAGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 25, 2005
CALL TO ORDER - 5:30 P.M.
!. INVOCATION -Rev. Scott Daniels, Vineyard United Methodist Church
S. PLEDGE OF ALLEGIANCE
~. MINUTES
(a) REGULAR MEETING OF OCTOBER 11, 2005
(b) BID OPENING MINUTES OF OCTOBER 7, 2005
(c) BID OPENING MINUTES OF OCTOBER 11, 2005
Action -Motion to approve as presented
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 1, 2005
2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM SEPTEMBER 20, 2005
3. PLANNING COMMISSION MINUTES FROM SEPTEMBER 20, 2005
4. HUTCHINSON HOUSING & REDEVELOPMENT- AUTHORITY BOARD MINUTES FROM
SEPTEMBER 20, 2005
5. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM JUNE 16, 2005
6. MOTOR VEHICLE MONTHLY REPORT FOR AUGUST 2005
7. BUILDING DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2005
8. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR AUGUST 2005
9. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR SEPTEMBER 2005
10. CITY OF HUTCHINSON WATER/SEWER/REFUSE FINANCIAL REPORT FOR SEPTEMBER 2005
11. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPORT FOR SEPTEMBER 2005
12. CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2005
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12839 -RESOLUTION CERTIFYING ASSESSMENT OF THE CITY OF
HUTCHINSON
2. RESOLUTION N0. 12841 -RESOLUTION FOR PURCHASE (iJNLEADED GASOLINE)
3. ORDINANCE NO. OS-0421 -ORDINANCE GRANTING AUTHORITY TO OBTAIN CRIMINAL
HISTORY INFORMATION (SECOND READING AND ADOPTION)
CITY CO UNCILAGENDA -OCTOBER 25, 2005
4. ORDINANCE NO.OS-0422 -ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED
• REAL PROPERTY (FORMER WETHERALL PROPERTY) IN THE HUTCHINSON INDUSTRIAL
PARK (SECOND READING AND ADOPTION)
(c) PLANNING COMMISSION ITEMS
CONSIDERATION OF A REQUEST TO ANNEX 5.9 ACRES OF ROAD RIGHT OF WAY (5TH AVE.
S.E. FROM THE CITY LIMITS TO HWY 22) OWNED BY MCLEOD COUNTY AND THE STATE OF
MINNESOTA WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION
(WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO.
OS-0423 FOR NOVEMBER 8, 2005)
2. CONDERATION OF AMENDMENT TO HUTCHINSON CITY CODE SECTION 154 TO ADD
LANGUAGE REGARDING TUBE TRUSS BUILDINGS WITH STAFF RECOMMENDATION AND
FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION OF ORDINANCE NO. OS-0420 FOR NOVEMBER 8, 2005)
(d) CONSIDERATION FOR APPROVAL OF CURRENCY EXCHANGE LICENSE RENEWAL FOR
WALMART
(e) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH EARTHTECH
FOR EAW FOR TREATMENT PLANT WETLAND
(fl CONSIDERATION FOR APPROVAL OF DETOUR AGREEMENT WITH THE STATE OF MINNESOTA
FOR HIGHWAY 7/15/22
• (g) CONSIDERATION FOR APPROVAL OF ACCEPTING BIDS FOR LETTING NO. 19, PROJECT NO.OS-23
(WASTEWATER TREATMENT FACIILTY BUILDING 90 FILTER PRESS CONTROL PANELS)
(h) APPOINTMENT OF HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY BOARD
MEMBER TO AUGUST 2010
Action -Motion to approve consent agenda
6. PUBLIC HEARINGS - 6:00 P.M. -NONE
7. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) ODOR CONTROL PRESENTATION BY ED NEVERS, DONOHUE & ASSOCIATES
No action.
8. UNFINISHED BUSINESS
9. NEW BUSINESS
(a) FOR WILDL FE AREA IRES/OSNOW AND ICE RESCUE PROCEDURES AS REQUESTED BY THE
HUTCHINSON FIRE DEPARTMENT
Action - Motion to reject - Motion to approve
• (b) REQU S TED BY THE HU~HINSON POLICE DEPARTMEN OOKING/MUG SHOT SYSTEM AS
CITY COUNCIL AGENDA -OCTOBER 25, 2005
Action -Motion to reject -Motion to approve
~c) PRESENTATION BY DOLF MOON, DIRECTOR OF PARKS/RECREATION/COMMUNITY
EDUCATION, ON CITY COUNCIL OBJECTNE OF COMMUNICATIONS
No action.
(d) PRESENTATION BY NLIE WISCHNACK, DIRECTOR OF PLANNING/ZONINGBUILDING, ON CITY
COUNCIL OBJECTNE OF DOWNTOWN PROJECTS
No action.
(e) REVIEW OF 2006 GENERAL FUND BUDGET PARAMETERS
Action -
(~ CITY ADMINISTRATOR'S REPORT ON CERTIFICATION OF PROPOSED CITY CHARTER
AMENDMENT
Action - Motion to reject - Motion to approve
(g) CONSIDERATION OF CITY OF HUTCHINSON POLICY NO. 1.02 ENTITLED "AGENDA, CITY
COUNCIL"
Action - Mofion to reject -Motion to approve
(h) CONSIDERATION FOR APPROVAL OF SETTING OFFICIAL MEETING FOR ROUNDABOUT OPEN
HOUSE ON NOVEMBER 29, 2005, AT 6:00 P.M.
• Action -Motion to reject -Motion to approve
(i) CONSIDERATION OF A VARIANCE TO REDUCE DRNEWAY SETBACK FROM 5 FEET TO 0 FEET
TO ADDRESS DRAINAGE PROBLEMS LOCATED AT 145 - 10TH AVE. N.E. WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12836)
Action -Motion to reject - Motion to approve
(j) CONSIDERATION OF A VARIANCE REQUESTED BY PAUL BETKER TO INCREASE TWIN HOME
LOT COVERAGE TO 40% ON LOT LOCATED AT 265 OTTAWA AVE. S.E. WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPTRESOLUTIONNO. 12837)
Action - Motion to reject -Motion to approve
(k) CONSIDERATION OF A VARIANCE REQUESTED BY PAUL BETKER TO INCREASE TWIN HOME
LOT COVERAGE TO 39% ON LOT LOCATED AT 240 OTTAWA AVE. S.E. WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12838)
Action -Motion to reject -Motion to approve
(i) 997NSROBERTSON ROADT SSWT AWTH ZO ~F FRECOMMENDAOT ON O ANDY FOAVORABLE
SECOND READING AND ADOP ION OF ORDIN~NCE NO.O 0419 FOR NOVEMBER 8, 2p0~ SET
• Action -Motion to reject -Motion to approve
CITY CO UNCIL AGENDA -OCTOBER 25, 2005
1 ISCELLANEOUS
a) COMMUNICATIONS
11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS
12. ADJOURN
•
~J
4
MINUTES
• REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER I1, 2005
1. CALL TO ORDER - 5:30 P.M.
Mayor Steve Coo ca e t e meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Hau~en and
Casey Stotts. Others present were Gary Plotz, City Administrator, John Rodeberg, Director of Engineering and
Marc Sebora, City Attorney.
2. INVOCATION -Rev. Scott Daniels, Vineyard United Methodist Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 27, 2005
(b) SPECIAL MEETING OF SEPTEMBER 9, 2005
(c) BID OPENING MINUTES OF SEPTEMBER 23, 2005
Motion by Stotts, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
• 1. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM AUGUST 16, 2005
2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM AUGUST
16, 2005
3. FIRE DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2005
4. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR AUGUST 2005
5. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR AUGUST 2005
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12830 -RESOLUTION SETTING INTEREST RATE FOR 2005 ADOPTED
ASSESSMENT ROLLS
2. RESOLUTION NO. 12831 -RESOLUTION FOR PURCHASE (SAND, PALLETS, TROMMEL
RENTAL, WINE RACKING, COOLER, INTERCOM & TELEVISION EQUIPMENT, SHELVING &
CARTS, MULCH)
3, ORDINANCE NO.OS-0418 - AN ORDINANCE PERTAINING TO NOISE RESTRICTIONS DURING
THE TH7/TH15 IMPROVEMENT PROJECT (SECOND READING AND ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF ASSESSMENT AGREEMENT BETWEEN THE CITY OF
HUTCHINSON AND MCLEOD COUNTY FOR ASSESSMENT SERVICES
(d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR ST. ANASTASIA
CHURCH ON DECEMBER 15, 2005, AT ST. ANASTASIA CATHOLIC CHURCH
u C~~
CITY COUNCIL MINUTES-OCTOBER 11, 200.1
• (e) LETTING NO. 2, PROJECT NO. OS-02 (NORTHEAST TRUNK STORM SEWER PHASE 1)
- ORDERING PREPARATION OF REPORT
- RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT
- ORDERING IMPROVEMENT AND PREPARATION OF PLANS
- APPROVING PLANS & SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS
(f) LETTING NO.4, PROJECT NO. 04-04 (ST"AVENUE INDUSTRIAL PARK)
- DECLARING COST TO BE ASSESSED & ORDERING PREPARATION OF PROPOSED ASSESSMENT
- WAIVING HEARING ON PROPOSED ASSESSMENT
- ADOPTING ASSESSMENT
(g) CONSIDERATION FOR APPROVAL OF IMPROVEMENT CHANGE ORDER N0.2 - LETTING N0. 1,
PROJECT NO. 05-01 (NC TRUNK SANITARY SEWER-BYPASS PUMPING)
(h) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 2 -LIQUOR STORE EXPANSION
(1) PROTEDCT ON (PAUL BETKER PROPER~Y P 65 S~AVENUE NW) MENT FOR STORMWATER
(j) CONSIDERATION FOR APPROVAL OF CONTRACT WITH WOLD ARCHITECTS AND ENGINEERS
FOR EVENT CENTER CANOPY
Items 5(b)2, 5(c), 5(e), and 5(f) were pulled for further discussion.
Motion by Haugen, second by Amdt, to approve consent agenda with the above exceptions. Motion carried
unanimously.
Item 5(b)2 had further discussion. Mayor Cook asked for more information regarding the purchase of the
• trommel rental. City Administrator Plotz stated that at the last Council meeting, the City Council approved a
$30,000 expenditure for the trommel rental. An additional $10,000 is needed for this rental.
Motion by Peterson, second by Arndt, to approve Item 5(b)2, Resolution for Purchase. Motion carried
unanimously.
Item 5(c) had further discussion. Council Member Stotts stated that he would like the City to look into the
benefits and downfalls of them administering the assessor's duties for Hutchinson. Although he realizes it is
too late to consider this for 2006, he would like to consider all of the pros and cons for the future. City
Administrator Plotz stated that the Council could table this item if they would like more information presented
to them. He suggested forming a small committee to discuss various issues regarding the assessment
agreement. Council Member Stotts suggested having this as a discussion topic during the joint meeting with the
County Commissioners on October 25 Council Member Stotts expressed that he does not feel the City
received adequate services for what they paid for this past year.
Motion by Stotts, second by Peterson, to approve the assessment agreement with McLeod County for
assessment services. Motion carried unanimously.
Item 5(e) had further discussion. Council Member Amdt asked for further clarification on this project. City
Engineer Kent Exner reviewed the information further. This is for a storm sewer extending north to the limits
of Hillcrest Road. This pipe will extend to the southern most part ofthe Sorensen property which will run near
the old Bernhagen property, which the City purchased over a year ago. General discussion was held regarding
various lines and where the drainage leads.
Motion by Arndt, second by Haugen, to approve Item 5(e). Motion carried unanimously.
Item 5(f) had further discussion. Mayor Cook asked if this was for the preparation of the sale of the property.
John Rodeberg stated that it is and the assessments will be paid by the new property owner.
(~-)
CITY COUNCIL MINUTES -OCTOBER 11, 2005
Motion by Peterson, second by Stotts, to approve Item 5(f). Motion carried unanimously.
PUBLIC HEARINGS - 6:00 P.M. -NONE
7. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENTATION BY POLICE CHIEF, DAN HATTEN, ON THE CITY OF HUTCHINSON'S
EMERGENCY PLAN
Dan Hatten, Police Chief, presented before the Council. Chief Hatten delivered information regarding the
City's Emergency Response Plan. Chief Hatten explained the workings of the civil defense sirens and how they
pertain to emergency notifications and weather watches and warnings. Chief Hatten also explained the actions
to be taken should the city be damaged by severe weather. Chief Hatten presented the vanous tasks to be
completed and which department is responsible for those tasks in the emergency plan.. The City's emergency
plan is generally updated on a regular basis.
8. UNFINISHED BUSINESS
9. NEW BUSINESS
(a) CONSIDERATION OF ORDINANCE NO. OS-0421 - AN ORDINANCE GRANTING AUTHORITY TO
OBTAIN CRIMINAL HISTORY INFORMATION (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION FOR OCTOBER 25, 2005)
Mazc 5ebora stated that in order for Hutchinson Police Services to obtain criminal history information on
individuals for employment and other matters, an ordinance must be adopted per State mandate.
Motion by Peterson, second by Stotts, to waive first reading and set second reading and adoption of Ordinance
No. OS-0421 for October 25, 2005. Motion carried unanimously.
• (b) CONSIDERATION FOR APPROVAL OF SETTING HEARING FOR DETERMINATION OF
DANGEROUS ANIMAL AS REQUESTED BY PAMELA COMMERFORD
Marc Sebora, City Attorney, stated that in August two separate incidents occurred regarding dog attacks. Once
a dog has attacked another dog or a human, it is generally classified as dangerous by the City's Animal Control
Officer. According to city procedure, when a dog has been detennined dangerous, the dog owner has the
opportunity to appeal this designation and request a hearing before the City Council. Incidentally, since the City
Council packet was complete, an appeal was received from Veniamin Verstyak regarding the dangerous animal
designation of his dog. Commerford's dog bit a person and Verstyak's dog attacked another dog. These
hearings must be held within three weeks of the receipt of the owner's appeal.
Motion by Stotts, second by Arndt, to set hearings for determination of dangerous animal as requested by
Pamela Commerford and Veniamin Verstyak for October 18, 2005, at 4:00 p.m. and 5:00 p.m. respectively.
Motion carried unanimously.
(c) CONSIDERATION OF ACCEPTING PRIVATIZATION RECOMMENDATION FROM HUTCHINSON
AREA HEALTH CARE
Mayor Cook noted that the Privatization Task Force recommended that the City move forward with
consideration of privatizing Hutchinson Area Health Care. This recommendation first went to the HAHC
Board, who accepted the recommendation, and thus is being forward to the City for their acceptance of the
recommendation. Should the City accept this recommendation, asubcommittee will then further study the issue
and develop a model which will then be considered for approval by the City Council.
Motion by Stotts, second by Arndt, to accept privatization recommendation from Hutchinson Area Health Caze.
• Motion carried unanimously.
u <<~)
CITY COUNCIL MINUTES -OCTOBER l1, 2005
(d) CONSIDERATION FOR APPROVAL OF AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL
PROPERTY (FORMER WETHERALL PROPERTY) IN THE HUTCHINSON INDUSTRIAL PARK
• (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO.OS-
0422 FOR OCTOBER 25, 2005)
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the EDA Board has
recruited a manufacturing company to expand in the City of Hutchinson. The facility will be approximately
40,000 - 50,000 sq. ft. and employee 30-40 people. The purchase price for the property is $194,700, the
appraised value.
Motion by Peterson, second by Stotts, to approve authorizing the sale of municipally owned real property in the
Hutchinson Industrial Park to Silver Lake Capital Partners, LLC. Motion carved unanimously.
(e) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL BUDGET WORKSHOPS
Motion by Peterson, second by Stotts, to approve setting city council budget workshop for November 8,.2005,
and set an assessment policy workshop for November 22, 2005, at 4:00 p.m. Motion carried unanimously.
(f) CONSIDERATION OF FORMALLY ACCEPTING PETITION FOR CHARTER AMENDMENT FROM
HUTCHINSON CHARTER COMMISSION
Marc Sebora, City Attorney, explained that the Charter Commission had received a petition from a circulation
committee regarding a City Charter amendment. By law, the Charter Commission is required to forward the
petition to the City Council, who will then have the City Administrator verify the signatures and return the
results to the City Council.
Motion by Haugen, second by Stotts, to formally accept petition from Hutchinson Charter Commission for
Charter amendment (sale of HAHC). Motion carried unanimously.
~. MISCELLANEOUS
(a) COMMUNICATIONS
1. ASSESSMENT ROLL UPDATES
John Rodeberg, Director of Public Works, explained that three assessment rolls need to be updated. The
first is on Plaza 15 parking lot -the costs were increased due to the change orders. The second is on the
Downtown Streetscappe - splitting a lot that occurred during the original assessment roll approval process.
The third is on Santelman's Third Addition -activation of deferred assessments.
Motion by Stotts, second by Peterson, to approve assessment roll updates on Assessment Roll Nos. 5076,
5074 and SA-058C, SA-059C, SA-073B, SA-080C, SA-092A, SA-239B, and SA-259B. Motion carried
unanimously.
Gary Plotz - Mr. Plotz stated that on the next City Council agenda he will be placing a policy on for
consideration of City Council packet deadlines. The deadline had been moved up considerably for a trial
period of three months. Those three months have expired and a policy needs to be formally adopted.
Candice Woods, Liquor Store Manager, presented before the Council. Ms. Woods explained that the
expansion project is within budget, however two weeks behind in construction. October22-23 is planned
for the existing location to be moved into the new addition. Following that, 3-4 weeks is planned for
remodeling the existing store. The anticipated completion date is mid-November.
Mayor Cook noted that October 19, 2005, at 6:00 p.m. is scheduled for a vigil through the McLeod Alliance
for Victims of Domestic Abuse. Motion by Stotts, second by Peterson, to set this as a public meeting for all
• council members to attend.
4
~~~~
CITY COUNCIL MINUTES -OCTOBER I I, 2005
Gary Plotz noted that the City's Truth in Taxation hearing date was set for December 6, 2005. It has been
• noted that a conflict has arisen with the Council Chambers for that same date and time.
Motion by Peterson, second by Stotts, to hold the Truth in Taxation hearing at the Event Center on
December 6, 2005, at 5:00 p.m. Motion carried unanimously.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments. Motion carried
unanimously.
12. ADJOURN
With no further business to discuss, a motion was made by Peterson, seconded by Haugen, to adjourn at 7:00 p.m.
u~~)
BID OPENING
• LETTING NO. 19/PROJECT NO. 05-23
WASTEWATER TREATMENT FACILITY IMPROVEMENTS TO BUILDING 90
October 7, 2005 at 10:00 am
Present: Gary Plotz, City Administrator,
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 10:03 a.m. by Gary D. Plotz. Mr. Plotz noted that the
City Council reserves the right to reject all bids and to waive any informalities and
irregularities. The reading of the Advertisement for Bids was waived and the following bids
were opened and read aloud:
Ashbrook Simon-Hartley Bid Price: $86,330.00
Houston. TX
Closed: 10:05 a.m.
• ATTEST:
Steven W. Cook
Mayor
Gary D. Plotz
City Administrator
•
~ ~b)
MINUTES
BID OPENING
#2 PALLETS
OCTOBER 11, 2005
Present: Gary Plotz, City Administrator and Melissa Starke, Recorder
Gary Plotz, City Administrator, called the bid opening to order at 10:00 a.m.
Mr. Plotz dispensed with the reading of Advertisement for Bids, #2 Pallets. Mr. Plotz
noted that the City Council reserves the right to reject all bids and to waive any
informalities and irregularities. The following bid was opened and read:
Speedy Pallet Co. Inc. Bid Amount
Grove City, MN 20,000 pallets @ $4.25/each
The bid opening adjourned at 10:05 a.m.
•
Steven W. Cook, Mayor
ATTEST:
Gary D. Plotz, City Administrator
•
-i <<
MINUTES
• Parks, Recreation & Community Education Advisory Board
August 1, 2005
Members present were: Deane Dietel, Bill Arndt, Mike Cannon, Beth Hepola, Ralph Johnson,
Kirk Kosel, Lora Muilenburg, Kathy Kalenberg and Mike Schiesl. Also present was Dolf Moon.
The meeting was called to order at 5:19 pm.
A motion made by Bill Arndt and seconded by Deane Dietel approved the minutes dated June 6,
2005. The board unanimously agreed.
OLD BUSINESS
Summer Projects
- Rotary Park: Dolf reported on the Rotary Park project which is nearing completion. The
project will be finalized in October to receive $45,000 in grant funding.
- Library Square is right on target for the statue installation. The unveiling of the statues will
be held September 11`h.
- The Harrington/Merrill House was given a big boost for visibility during the
Sesquicentennial event. Grant money is being sought. The goal this year is to winterize the
• west end.
- VMF is set to go for the three-weekend Amateur Baseball tournament. With new lights,
batters eye, backstop padding and fresh paint, the field is in excellent shape. Improvement
to parking signage and new entrance has been well received. It is estimated 13-15,000
spectators will take in a ball game.
NEW BUSINESS
Hwy 7 Underpass - We have been informed that $800,000 has been appropriated for this project.
Representative Collin Peterson has really advocated for this project.
Dam Renlacement -Funds for this project have not been allocated. However, it is on the
funding list for 2007.
Grant Updates -The Department received a $19,500 DNR Grant for the Phase II Miller Woods
project. We were denied funding for the Island View Heights Park project, 13 out of 87
applications received funding.
Budeet -The budget process is beginning, more information will be provided at our October
meeting.
~ ~-~-~ ~
MINUTES
PRCE Advisory Board
August 1, 2005
Page two
BOARD MEMBER ITEMS
Deane Dietel mentioned the river clean up on the weekend of Arts & Crafts.
Bill Arndt encouraged Advisory Board members to attend the city appreciation dinner that will
be held in September.
There will be no September meeting due to the Labor Day Observance. The next meeting will
be Monday, October 3`d at 5:15 pm.
ADJOURNMENT
The meeting was adjourned at 6:22 pm
klm
5(~~~
BOARD OF DIRECTORS REGULAR MEETING
• September 20, 2005
Hospita] -Conference Room A/B
Members present were: Wayne Fortun, Chairperson; Mike Mueller, Vice Chairperson;
Steve Snapp Trustee; Dr. Al Lira, Chief of Staff; Kay Peterson, Trustee; and Bernie
Knutson, Trustee.
Absent: Sherry Ristau, Secretary; (excused)
Others present were: Philip Graves, President; Pam Larson, Finance, Information and
Material Services Division Director; Robyn Erickson, Caze and Program Support
Services Division Director; Cary Linder, Foundation Director; Linda Krentz, Burns
Manor Nursing Home Administrator; Jane Lien, Acute Caze Division Director; Dr.
Steven Mulder, Quality & Patient Safety Services Director; Pat Halverson, Community
Care Programs Division Director; Elaine Schermann, Quality Resource Representative;
Dan Svensen, CEO, SISU; Mike Kongsjord, SISU; Bonnie Gassman, Mike Ziemer,
Brendan Keilen, Jane Gehrke, John C~rrtiss, IS Department; and Corrinne Schlueter,
Recorder.
Chairperson Fortun called the meeting to order at 5:32 PM.
Dan Svensen, gave a presentation on SISU Medical Systems and SISU Medical
• Solutions, LLC. SISU Medical Systems is a 501(e) non-profit corporation owned by
Hospitals for the purpose of sharing information technology primarily on the Meditech
platform. This company also benefits the hospitals within the system with other shazed
service arrangements.
SISU Medical Solutions, LLC is a company owned by the membership for the purpose of
employing staff that are leased to SISU Medical Systems which allows the company to
serve for-profit physician practices in addition to the not-for-profit hospitals. He reported
the company was officially formed in 1997 with seven original members and has 12
today. They aze looking to develop hubs to serve other azeas within the State. SISU has
proposed a hub at HAHC because it is ideally located west of the Twin City area to serve
hospitals in western and southwestern MN.
• Following discussion, Snapp made a motion, seconded by Knutson, to approve
membership into SISU Medical Solutions, LLC and SISU Medical Systems and
to authorize the purchase and installation of the Meditech client server
conversion. All were in favor. Motion carried.
rj (~ti~~
r~
L
Governing Board
Page two
September 20, 2005
Consent Agenda
Chairperson Fortun reviewed the following consent agenda items. The agenda was as
follows:
1. Past Meetin Minutes Au st 16, 2005
2. Statistical Re ort (s azate attachment)
3. Financial Re ort (Au st 2005)
4. Accounts Pa able and Cash disbursements (Au st 2005)
5. Auxili Meetin Minutes August 2005)
Following discussion, Lira made a motion, seconded by Snapp, to approve
the consent agenda as presented. All were in favor. Motion carried.
•
C~
New Business.
A. Medical Executive Committee Meeting Minutes & Credentialing. Lira
provided a report on the recent Medical Executive Committee Meeting. The
following practitioners were recommended for membership to the Medical Staff.
Advancement from Provisional.
Norman Arslanlaz, DO
Olukayode Awosika, MD
Sandy Lopez, RDA
Reappointment.
James Allen, MD
Brian Bonte, DO
David Byron, MD
Jyothi Kesha, MD
Mark Matthias, MD
Catherine McGinnis, MD
Saza Shorter, MD
Resignations.
Colleen Caspers, FNP
Thomas Hennessey
Joseph Mayland, DO
Heather Van Wyhe, DC
Radiology Courtesy
Psychiatry Active
Dental Assistant Allied Health Indep.
Family Practice Active
Family Practice Active
Family Practice Active
Urology Courtesy
Family Practice Active
Family Practice Active
Family Practice Active
Family Nurse Practitioner
Physical Rehab and Medicine
General Surgery
Chiropractor
~~)~
Goveming Boazd
• Page three
September 20, 2005
Following discussion Lira made a motion, seconded by Mueller, to grant
membership and privilege and to accept resignations of the above listed
practitioners as recommended by the Medica] Executive Committee. All
were in favor. Motion carried.
B. Goveming Boazd By Laws Revision. Fortun reported an ad hoc committee had
met several times regazding the consideration of amendments to the Governing
Board By Laws. The substantive changes were the terms which were increased
from four to five year appointments and the addition of a Nominating
Committee (see attached).
Following discussion, Peterson made a motion, seconded by Snapp, to
accept the recommendation of the committee and amend the Goveming
Board By Laws as proposed. All were in favor. Motion carried.
C~
C. Privatization Recommendation. A Resolution was presented to the HAHC
Boazd, as a request to advance the privatization of Hutchinson Area Health Caze
based on the recommendation of the Task Force that has been meeting for the past
several months. Snapp, Fortun, and Graves will continue as representatives of
HAHC throughout this process.
Following discussion, motion was made by Snapp, seconded by Mueller,
to adopt the resolution on the privatization of Hutchinson Area Health
Caze and to forward the document to the City Council for further action.
Al] were in favor. Motion carried.
II. Resorts'
President. The Senior Leadership Group will attend the annual meeting of
MHA. Graves also commented on an electric power problem at the nursing
home. Also the Joint Commission is coming on the 29th and 30th of
September.
Graves asked for comments on the Goveming Board Retreat. It was agreed that
the camazaderie following the presentation and the one on one discussion that
spawned aze excellent. Some of the physicians were truly impacted by the
presentation.
Acute Caze Progxams and Services. Lien reported that census was down last
month.
Care and Program Sunport Services. Erickson reported our new CT Scanner
Machine has been installed.
51~~ ~.
Governing Board
• Page four
September 20, 2005
Community Care Proeram. Nothing further to report.
Finance, Information, and Material Services. Nothing further to report.
Senior Caze. Krentz reported the Department of Health came to do a case
review.
Krentz gave the yearly Vulnerable Adult Report. There were 10 Vulnerable
Adult Reports submitted by staff on the hospital campus. All of the ten reports
were patient self-neglect issues or alleged financial exploitation by the patients'
familyand/or friends. The number of reports doubled from two years ago and
only increased by one from last yeazs reporting period.
Then Krentz described the Vulnerable Adult Reports on the Bums Manor
Campus. There were four reports submitted. One was a medical error that did
not cause harm, one a hip fracture, also a resident to resident behavioral issue and
a resident left against medical advice.
. • Following discussion, Snapp made a motion, seconded by Knutson to
accept the Vulnerable Adult Report as presented. Al] were in favor.
Motion carried.
Medical Affairs. Mulder reported on the recruitment progress of Physician
Assistants.
Foundation. Linder reported on the "first ever" Radiothon fund raising project
which will be held on October 3`~.
Patient Safety. Schermann provided a report on the JCAHO survey process
and the mid year visit from ICSI.
Allina. Rickie Ressler provided an update on the "Excellian" EMR project.
Allina had sent four ambulances, paramedics, and clinicians to the area affected
by Katrina. Ressler also reported on the Hardwiring Excellence initiative being
undertaken within her service group.
Peer Review The Medical Staff Peer Review report will be tabled until the
October meeting.
C~
5~~~~ ~
Governing Board
• Page five
September 20, 2005
Senior Plannine and Outreach Clinic Planni~. Chairperson Fortun introduced the
next item on the agenda, Fortun stated that because of the confidential nature of the
mazketing plan and materials discussed, a recommendation is being made to close this
portion of the meeting.
A motion to "close" the regular meeting was made by Snapp, seconded by
Lira. All were in favor. Motion carried.
At this point all those in attendance exited the meeting with the exception of the
Boazd of Directors, Graves, Larson, Erickson and Ressler.
Graves presented mazket research information for the purpose of discussion on
Senior Caze Services and Outreach Clinics.
Following discussion on the Senior Caze Services and Outreach Clinics, a
motion to "open" the meeting was made by Snapp, seconded by Peterson.
All were in favor. Motion carried.
• This portion of the meeting was taped and stored in Administration for
future reference.
Knutson made a motion, seconded by Mueller, to adjourn the meeting. The meeting was
adjourned at 8:55 PM.
Respectfully submitted,
Gt-ciu, ~.-.. ~~
~~
Corrinne Schlueter
Recorder
~J
Sherry Ristau
Secretary
5~~~- ~
• MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, September 20, 2005
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with
the following members present: John Lofdahl, Jim Haugen, Lynn Otteson,
Mike Flaata, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff.
Absent: none Also present: Julie Wischnack, AICP, Planning Director, Kent
Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz,
Planning Coordinator
2. APPROVAL OF MINUTES
a) Consideration of Minutes dated August 16, 2005 and Special Meeting,
September 8, 2005
Ms. Otteson moved to approve the minutes of August 16, 2005 and
September 8, 2005 as submitted. Seconded by Mr.Currimbhoy. The
minutes were approved unanimously.
•
3. PUBLIC HEARINGS
a) CONSIDERATION OF A CONDITIONAL USE PERMIT TO MOVE A 30'
x 130' SHED ONTO PROPERTY LOCATED AT 1130 - 5T" AVE SE
Chairman Kirchoff opened the hearing at 5:33 p.m. with the reading of
publication #7378 as published in the Hutchinson Leader on September
8, 2005.
Ms. Wischnack commented on the request and explained the history of
the property. She stated the building will be placed on the lot which was
recently split off the Hutchinson Coop property and has not yet been
transferred to Mr. Freedland. Mr. Freedland stated he is waiting for the
approval of the Conditional Use Permit. She explained the building will
be placed on the. southerly property line going east to west. She reported
the building is owned by the Rail Authority and the land by the City of
Hutchinson. Ms. Wischnack commented on the previous Conditional Use
Permit issued to the property which talks about berning and plantings.
She commented on the staff recommendations as follows:
1. Verify property line prior to placement of the building.
footings/foundation for the new building.
• 2. Provide footing details to obtain a foundation permit.
~~~~
U
Minutes
Planning Commission -September 20, 2005
Page 2
3.
4.
5.
7
9.
10
The parcel must be owned by Hutchinson Iron and
Metal and the lot split recorded with the County before
the building will be allowed to be placed on the property.
The route indicated as Route 1 on the applicant's
submission is the route staff is recommending. This
requires written permission from the property owner.
Tax combine the lots at McLeod County.
Screening must be provided and will be added to the
assessment if the City builds the road to the west. If for
some reason, the City does not complete the road
improvement, a minimum of 10 trees, 2 inches in
diameter for deciduous and 6 feet in height for
coniferous shall be planted no later than September 30,
2007.
The entire building must be removed and the site
cleaned after removal of the structure from the Adams
Street area.
Any hazardous chemicals, batteries, etc. must be
removed from the building and appropriately disposed
of prior to the removal of the building.
The rails must remain up to 20 feet from the edge of the
pavement.
The Building department must inspect the site after the
removal of the building to ensure compliance.
Discussion followed on the removal of the rails and the reason for leaving
20 feet from the road to protect the roadway from being broken up.
Ms. Wischnack stated the landscaping requirement is 1 tree per 800 sq.
ft. of landscaped area which is difficult to determine in this case.
Mr. Jay Freedland, property owner, stated he will own the entire property
in the lot split area. He explained the rails will be given to the Rail
Authority. He stated the hazardous material is to be removed by the Rail
Authority as agreed too. He questioned what is meant by the site being
cleaned up. Ms. Wischnack stated not seeding or planting just picked up.
Mr. Freedland stated he is ok with the explanation of the site clean up.
He asked about the screening requirement. Ms. Wischnack explained it
will depend on what he owns if the road goes through the Hutch Coop
property. She explained if the road is not constructed in 2 years the trees
must be planted on the present property. Mr. Freedland stated he has an
issue with the possibility of having to double plant if the road is
constructed after the 2 year period. Ms. Wischnack stated if the road
does not happen the tree planting must occur on Mr. Freedland's
property.
Discussion followed on granting an extension for the tree planting in
September of 2007.
n
U
Mr. Freedland again commented on the hazardous materials in the
building belonging to the Rail Authority. Ms. Wischnack explained the
~~~
Minutes
Planning Commission -September 20, 2005
Page 3
• City cannot condition the Rail Authority. Mr. Freedland stated he would
take out the non-hazardous materials. Discussion followed on who
should clean up the hazardous materials. Ms. Wischnack suggested not
moving this item to the City Council until the Rail Authority agrees to
removal of the hazardous materials in writing. -The hazardous materials
must be removed and an inspection by the inspector prior to removal of
the building.
Discussion followed on removing any contaminated soil when the footings
are removed. Atty. Sebora stated anything below the soil is the City's.
The materials are that of the Rail Authority. Mr. Freedland stated he will
not move the building until the materials are removed.
Mr. Haugen made a motion to close the hearing. Seconded by Mr.
Hantge the hearing closed at 6:05 p.m. Ms. Otteson made a motion to
recommend approval of the request with staff recommendations 1 - 10
noting the changes in 3- Change to Jay Freedland; 6 -add The City may
consider an extension in the future and 8 - add prior to building removal.
Seconded by Mr. Haugen, the motion carried unanimously. Atty. Sebora
stated he will look at the agreement between the City and Rail Authority.
Ms. Wischnack stated this item will be placed on the City Council consent
agenda at their meeting held September 27, 2005 in the Council
Chambers at 5:30 p.m.
b) CONSIDERATION OF A VARIANCE REQUESTED BY ROGER KABLE
• TO REDUCE SETBACK FROM THE LAKE APPROXIMATELY 9 FEET
FOR THE CONSTRUCTION OF A DECK AND ADDTION TO THE
HOUSE LOCATED AT 1212 LEWIS AVE SW
Chairman Kirchoff opened the hearing at 6:08 p.m. with the reading of
publication #7379 as published in the Hutchinson Leader on September
8, 2005.
Ms. Wischnack commented on the need for a variance and the hardship
of the unusual shaped lot. She commented on the site plan detail and the
proposal stating the new deck area does not meet the requirement. She
explained the ordinance regarding the shoreland setback of 50 feet and
commented on the staff recommendations as follows:
1. The site plan submitted on 8/4/05 must be followed. Major
changes or expansions from what is presented in this drawing
would require further review by the commission.
2. Any utility lines would be relocated at the property owner's
expense.
3. The addition must be at least 8 feet from the side property line.
Discussion followed regarding review by the DNR. Ms. Wischnack stated
they were notified and did not respond.
Mr. Hantge stated he would be stepping down as a neighboring property
owner.
5 L0.
Minutes
Planning Commission -September 20, 2005
Page 4
Mr. Lofdahl asked about the traverse line on the survey. Ms. Wischnack
explained a traverse line is a reference point.
Mr. Flaata made a motion to close the hearing. Seconded by Mr.
Currimbhoy, the hearing closed at 6:13 p.m. Mr. Haugen made a motion
to recommend approval of the request with staff recommendations noting
the hardship of the irregular shaped lakeshore lot. Seconded by Ms
Otteson, the motion carried unanimously. Ms. Wischnack stated this item
will be placed on the City Council consent agenda at their meeting held
September 27, 2005 in the Council Chambers at 5:30 p.m.
c) CONSIDERATION OF A REQUEST TO REZONE A LOT FROM I-1 TO
R2 FOR THE PURPOSE OF AN ADDITION ONTO THE EXISTING
STRUCTURE WHICH IS ANON-CONFORMING USE LOCATED AT
997 ROBERTS RD SW
Chairman Kirchoff opened the hearing at 6:14 p.m. with the reading of
publication #7380 as published in the Hutchinson Leader on September
8, 2005.
Ms. Wischnack commented on the parcel location. She reported the
applicant had initially turned in a building permit to enclose the deck. She
stated there was a previous rezoning on the opposite corner for an
addition. She explained the "care taker" stipulation in the 60's and
. explained that in 1997 the section was removed from the zoning
ordiannce. Anon-conforming use can only be maintained. She reported
staff concerns with limiting the business in the future. Staff also
commented on the possibility of new owners in the future not being able
to understand the noise, traffic, etc. of the business. A precedent has
been set with the previous rezoning. She stated consensus of staff was
to approve the rezoning with no industrial expansion. She suggested a
possible lot split of the property and rezoning only the portion of the
property with the house.
Mr. Richard Goebel, property owner, stated there was an addition in
1986. Ms. Wischnack explained that was allowed under the "caretaker"
ordinance.
Mr. Goebel commented on his long term concerns with movement of
vehicles on the industrial lot. He stated he just needs a turn around for the
trucks. He explained it is a large lot and he would like to keep his options
open.
Discussion followed on the future business possibilities. Ms. Wischnack
stated there is no allowance for a variance to a use.
There was discussion regarding rezoning back to I-1 in the future and the
previous rezoning.
r~
U
~~~~
Minutes
Planning Commission -September 20, 2005
Page 5
Ms. Wischnack gave some options for Mr. Goebel in pursuing the
rezoning.
Mr. Goebel stated he would make the enclosed porch larger than the
existing deck.
Ms. Wischnack stated the planning commission must put closure to the
rezoning.
Discussion followed on the possibility of rezoning and then providing an
easement for the turn around. Ms. Wischnack stated that could not be
done between industrial use and residential property. There was also
discussion on the idea of a lot split. Ms. Otteson voiced her concern with
a lot split.
Mr. Goebel commented on the limitation for truck traffic in the area with
the new 2nd Ave. project. This limitation creates a problem for the
business. Discussion followed on the maneuvering of trucks on the
property.
Chairman Kirchoff commented on the consensus of the Planning
Commission to go forward with a lot split. Ms. Wischnack stated Mr.
Goebel can come back with a lot split application and allow the rezoning
of a portion of the property not less than 70' in width. The lots must meet
the minimum zoning requirements of the district.
Ms. Otteson made a motion to close the hearing. Seconded by Mr.
Currimbhoy, the hearing closed at 6:40 p.m. Mr. Flaata made a motion to
recommend approval of a partial rezoning. This request can not go to the
City Council until the lot split application is received by the City. The lots
must meet the minimum zoning requirements of the district. Seconded by
Mr. Hantge, the motion carried unanimously. Ms. Wischnack stated this
item will be not be placed on the City Council agenda until a lot split
application has been received. She reminded Mr. Goebel the survey and
lot split application must be in the office at least one week prior to the City
Council meeting.
4. NEW BUSINESS
5. OLD BUSINESS
a) DISCUSSION OF LANGUAGE TO REGULATE TUBE TRUSS TYPE
GARAGES/SHEDS IN THE CITY OF HUTCHINSON
Ms. Wischnack explained the revisions and the "what ifs". She stated
decisions regarding foundations would be on a case by case basis. We
will publish the ordinance in October.
U
(~~~='
Minutes
Planning Commission -September 20, 2005
Page 6
6. COMMUNICATION FROM STAFF
Ms. Wischnack commented on the cities researched regarding payment to
the Planning Commissioners. Discussion followed on the possibility of
charging a fee for special meetings and the Planning Commissioners being
paid for special meetings.
Ms. Otteson asked if MnDOT could be contacted to put up signs indicating
the future road construction on Hwy 7. She stated some of the properties
through that .corridor look bad and signs would inform persons passing
through the community why the properties look that way.
7. ADJOURNMENT
There being no further business the meeting adjourned at 6:55 p.m.
7
~~~-~
Hutchinson Housing & Redevelopment Authority
• Regular Board Meeting Tuesday, September 20, 2005
Minutes
CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present:
Becky Felling; Ian McDonald, Thor Skeie, and Dan Carlson. Staff Present: Jean Ward, and
Judy Flemming.
MINUTES OF THE HRA BOARD MEETEVG ON AUGUST 16, 2005
Ian McDonald moved to approve the Minutes as written. Thor Skeie seconded and the motion
carried unanimously.
FINANCIAL REPORTS
Becky Felling moved to approve the City Center Financials. Thor Skeie seconded and the
motion carried unanimously. Ian McDonald moved to approve the Park Towers Financials.
Thor Skeie seconded and the motion carried unanimously.
Thor Skeie moved to approve #OS-12 Resolution for Casey Stotts to Sign Signatory Cazd at
Mid Country Bank. Dan Carlson seconded and the motion carried unanimously.
Ian McDonald moved to approve Resolution #OS-11 Authorizing Mileage Reimbursement
According to the Revised IRS Set 2005 Rates. Becky Felling seconded and the motion
• cazried unanimously.
4. PARK TOWERS
a. Jean Ward presented Park Towers Renovation Change Order #"7, adding apartment 209 to
the project. Becky Felling moved to approve Change Order #7. Dan Carlson seconded
and the motion carried unanimously.
b. Thor Skeie moved to approve Resolution #OS-13 Approving 2006 Park Towers Budget.
Ian McDonald seconded and the motion carried unanimously.
c. Jean Ward reviewed with the Board the vacant unit turnaround data. She will have filled
an estimated 25 apartments by the end of the year.
d. Jean Ward updated the Board on the Cingulaz Cellular proposal. Marc Sebora is
reviewing the proposed lease.
5. CONSIDEP,ATION OF CASA r nNr~nR ADDT rr~A~rrnNr
LL LLl 11 Lll. 11V
Ian McDonald moved to approve the CASA lender application from Community Lenders out
of Winsted. Dan Carlson seconded and the motion carried unanimously.
6. FRANKLIN-GROVE NEIGHBORHOOD PROJECT UPDATE
a. Consideration of Franklin-Grove Neighborhood SCDP Loan #8680-25
Judy Flemming presented to the Board the recommendation from the Loan Review
• committee to approve Franklin-Grove Neighborhood SCDP Loan #8680-25. Becky
Felling moved to approve the Franklin-Grove Neighborhood SCDP Loan #8680-25. Thor
Skeie seconded and the motion carried unanimously.
~4~J l
b. Judy Flemming presented a request for subordination for Franklin-Grove Neighborhood
SCDP Loan #8680-09. Ian McDonald moved to approve the subordination request
contingent to Judy Flemming reviewing the new interest rate and payment and they are
lower than current rate & payment. Becky Felling seconded and the motion carried
unanimously.
HOME RENTAL REHAB PROGRAM UPDATE
The project should be going out to bid next week. All required documents should be into
MHFA by beginning of November.
HUTCHINSON APARTMENT VACANCY RATE DATA & INFORMATION ON
VICTIMS OF HURRICANE KATRINA
Jean Ward updated the Board the on the meetings she has attended in regazds to the victims of
hurricane Katrina.
9. REVIEW OF HRA BOARD APPLICANTS AND RECOMMENDATION TO CITY
COUNCIL FOR REPLACEMENT OF IAN MCDONALD ON HRA BOARD
Tabled until next meeting, so Melissa can advertise for any interested applicants.
10. SCHOOL CONSTRUCTION PROGRAM UPDATE
Judy Flemming presented the Electrician and Plumbing & Heating Proposals. The Board
discussed the different options they felt were needed to be included in the house. Becky
Felling recommended that a devise be added to the home that eliminates radon. The Board
felt that if the City Building Official, Lenny Rutledge recommended an air exchanger that it
should be included in the house too. Becky Felling moved to except the proposals from B & C
Plumbing & Heating and Lite Electric. Dan Carlson seconded and the motion carried
unanimously.
11. ADJOURNMENT
There being no other business, Chairman Casey Stotts declared the meeting adjourned.
n
U
5(~~~
Recorded by Jean Ward, HRA Executive Director
The June 16, 2005, meeting of the Pioneerland Library System board was called to order by Chair Garrison Hale at 7:30 p.m. in the
Willmar Public Library meeting room. A quorum was announced. Guests were introduced. Librarians Anne Lauer of Graceville,
Cindy Hendrickx of Appleton and Vicki Grimli of Ortonville also attended. Dan Reigstad asked that Agenda item 8.1. New
Employees be deleted. Herman Hannemann motioned to approve the agenda as modified. Second by Reigstad Carried.
Reigstad motioned to approve the May 21, 2005, minutes. Second by Francis Schxreiss. Carried. Cindy Hendrickx delivered
a slide presentation on the Pioneerland Library System, its member libraries and communities.
Amy Wilde presented for the Finance Committee. John Baker motioned to approve the May 2005 Financial report and the May
2005 bills and check register. Second by Hannemann. Carried. There was disarssron on the 2006 budget presented for
recommendation to member counties and cities. Chair Hale pointed out the Finance Committee's cancem on the trend toward
deficit spending. Reigstad motioned to approve the proposed 2008 Budget Second by Kaye McIGm Carried. Wilde
explained the Canby working capital budget. Barb Nelson motioned to amend the Canby Migration Budget Second by
Richard Falk. Carried. Our Delivery contract is up for annual renewal. Our current vendor qme in at $18,000 higher than the bw
bid. The finance commtttee recommends the low bid vendor of Unishippers. Wilde motioned to accept Unishippers with a bid of
$41,583 for our delivery carrier next year. Second by ticker. Carried. The contrail will include a 30 day opt-0ut clause. Wilde
motioned to approve a 3 month extension with PALS, our current automation vendorthrough Maroh `08. Second by Joan
Reckdahl. Carried. This is needed as that is the time when the new system should be ready to go. The MN State RLBSS Grant
application was completed for 2006 funding of approximately $433,000. Reckdahl motioned to approve submitting the grand
application. Second by Reigstad. Carried.
Dan Reigstad presented for the Personnel Committee. Reigstad motioned to approve new policies 302 -Veterans Preference
and 401- Probationary Period. Second by Sarah Groves-Speece. Cartied. Members should review policies 301,303,
303A, 304, 305 and 1108 as these will be presented for board approval at our next regular meeting. ff you have any
questions, let Dan know.
Stacey Schuette presented a brief synopsis forthe GoalslEvafuationlLibrary Future committee. There was no action
required.
Old Business. Director Houlahan reviewed the Automation Contract with III. Wewill have closing costs with PALS to
remove our records from them and additional Spanish Language portion of the new catalog will be paid through the
Mardag grant There will be no change to the ctiy and county formulas as a result of these additional costs as shown in
the lih6 revision of the PLS Automation Acquisttion budget The most up-to date budget is the Online Budget Revised
6118!05. Director Houlahan reviewed this budget also. Nelson motioned to approve the Automation Contract with III.
Second by Pat Brown. Carried. McKim motioned to approve the Automation Acquisition Budget Second by Reigstad.
Caned. Schweiss motioned to approve the PLS On-Line Budget Second by Reigstad. Caned. Falk motioned to
approve the PALS migration cost Second by Wilde. Carried. Director Houlahan expressed thanks to all committees that
worked on this process.
Garrison Hale presented a report on the State Library Advisory Council. Also, Plum Creek Library system has formally asked for a
dialogue with Pioneedand.
New Business. Wilde motioned to allow extension of Flex Plan according to newfedersl rules, conditional upon librarian
acceptance. Second by Reigstad. Carried. We need tc amend our Blue CrossBlue Shield agent of record as our chosen agent
cannot be such due to legalities. Wilde motioned to rescind the May 19 motion to appoint Bill Chukuske as agent of record.
Second by Reckdahl. Caned. Baker motioned to change our agent of record to RichaM Ford. Second by Jeff Olson.
Carried. Bill will still provide services as previously. Our Director and Officer's Insurance is increasing due to a lawsuit. The
premium will increase from $1726 to $2159 and the deductible will increase from $2500 to $5000. The insurance is due June 20,
2005. Wilde motioned to approve the new rates and renew with St Paul Co's. Second by Hannemann. Caned.
Director Houlahan presented the Director's report He thanked Cindy Hendrickx for her earlier presentation and mentioned
Pat Cina's retirement as Benson Head Librarian. Tuesday is the Appleton Prison Library Visit. Holly Johnson is
researching library standards for prisons and w~ assist Director Houlahan in the review of the Appleton Prison library.
The state has not come up with a budget but they will try to get monies through to the library systems to carry them
should there be a shut-down.
Jeff Olson motioned to adjourn. Second by Reigstad. Meeting Adjourned at 9:50
Stacey Schuette
Secretary
CCt~S
MOTOR VEHICLE MONTHLY SUMMARY
For the Month of: AUGUST
2004
Net Revenue: 19775.78
Payroll Hours: 743.00
Net Revenue per hours worked: 26.62
Profits YTD: 28849.41
Profit Margin YTD: 18.5%
Comments: 13.4% Increase of net revenue over 2004
7.6% Decrease in payroll hours
22.7% Increase in net revenue per hour worked
4% Increase in YTD Profits over 2004
•
2005
22423.95
686.75
32.66
29998.45
19.1%
SC~~~
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PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
AUGUST 31, 2005
•HUTCHINSON
REVENUE:
M-T-D Y-T-D °k OF % OF
AMOUNT AMOUNT BUDGET BUDGET YEAR
UNRESERVED/DESIGNATED FOR WORKING CAPITAL 0.00 128,909.29 108,621.00 118.68% 67°h
CITY OPERATING 26,013.50 78,040.50 104,054.00 75.00% 67%
CITY AUTOMATION 3,068.25 9,204.75 12,273.00 75.00% 67%
COUNTY OPERATING 0.00 36,473.20 49,670.00 73.43°h 67°k
COUNTY AUTOMATION 0.00 5,010.75 6,681.00 75.00°k 67%
CHARGES, FINES 831.45 4,139.24 6,400.00 64.68% 67%
COPIES (COPIER, FAX, COMPUTER) 299.40 2,322.00 3,000.00 77.40°/a 67%
GIFTS 34.95 1,234.90 1,500.00 82.33% 67%
BOOK SALES 0.00 0.00 0.00 0.00% 67%
OTHER 118.00 399.95 1,000.00 40.00% 67%
TOTAL REVENUES 30,365.55 265,734.58 293,199.00 90.63°/a 67%
EXPENDITURES:
SALARIES -8,939.66 -74,494.53 -122,000.00 -61.06% 67%
HEALTH INSURANCE -355.76 -3,023.96 -0,624.00 -65.40% 67%
PAYROLL TAXES -1,077.14 -9,000.55 -16,136.00 -55.78% 67°k
BOOKS -1,922.45 -18,106.85 -29,000.00 -62.44% 67°k
PERIODICALS -84.95 -3,250.18 -4,499.00 -72.24% 67°k
VIDEOS -119.90 -192.31 -1,434.00 -13.41°k 67%
TELEPHONE -15.48 -166.07 -420.00 -39.54°k 67°/a
POSTAGE -0.00 -97.00 -200.00 -08.50% 67%
NEW EQUIPMENT -0.00 -653.00 -6,000.00 -10.88% 67°/a
MAINTENANCEICONTRACTS -0.00 -0.00 -1,428.00 0.00% 67°/a
SUPPLIES/PRINTING -213.75 -1,039.88 -2,080.00 49.99% 67%
PROMOTIONALIPROGRAMSIADS -30.00 -852.72 -800.00 -106.59% 67%
INSURANCE(WORK COMP/CONTENTS/LIABILITY) -0.00 -1,360.59 -1,800.00 -75.59% 67%
PROFESSIONAL FEES (AUDIT) -0.00 -0.00 150.00 0.00% 67%
BOOKKEEPING/OVERDOES 401.58 -2,596.88 4,200.00 -61.83% 67%
CONT ED/MTGS/MLGE -0.00 -202.92 -500.00 40.58% 67°h
SALES TAX -0.00 -0.00 -250.00 0.00% 67%
AUTOMATION SERVICES -1,579.50 -12,636.00 -18,954.00 -66.67% 67%
TOTAL EXPENDITURES -14,740.17 -127,673.44 -214,475.00 -59.53% 67%
UNRESERVED/DESIGNATED FOR WORKING CAPITAL 15,625.38 138,061.14 78,724.00 67%
\J
•J l~) l.~
• .,0/122965
5:13 PM
FINAL
HUTCHINSON AREA HEALTH CARE
Statement of Revenues and Expenses
Month and Period Ended September 30, 2005
CURRENT MONTH YEAR-TO-DATE YEAR-TO-DATE
Over (Under) Budget Over (Under) gud ¢
Revenue
Actual
Budget
Dollars
P t
Actual
B
d
t ~ ~ VARIANCE
1
In patient revenue
$3,150,998
$3,612,437
($461,439)
-12.8%
$30,275,874 u
ge
$33
161
750 Dollars
($2
885
276) Percent
8
7% September 2004_ CY vs PY
2
Out patient revenue
4,898,018
5,012,328
(174,310)
-2.3%
42,960,718 ,
,
46,269
874 ,
,
(3
309
156) -
.
-7
2% $27,413,806
37
883 10,q%
3
Resident Revenue
598921
660403
(61482)
-93%
5,871,515 ,
6
094
471 ,
,
(222
856) .
3
7% ,
,687 13.4%
4
Total patienUresidenl revenue
$8,647,937
$9,285,168
($637,231)
-6.9%
$79
108
107 ,
,
$85
525
495 ,
($6
417
388 -
. 5,608,906
- q,7%
Oiscounts ,
, ,
, ,
,
) -7.5% $70,90G,397 17,8%
5 GovernmentalB Policy Discount 3,480,802 4,669,916 (1,189,11A) -25.5% 37,424,627 43,003,283 (5
578
662) -13
0% 34
734
709
6
Charity Care
~
3 769
6 250
(2 481)
-39 7 %
31,003
56 250 ,
,
(25 247) .
44 9% ,
, 7.7%
7
Total deduction from revenue
$3,484 571
$4 676 166
($1 791 595)
-25 5 %
$37,455
624
$43 059 533
($5 603 909) -
57 9 % 8,096 282.9
8
Net patienVresident revenue
$5,163,366
$4,609,002
$554,364
12.0% _ _
,
$47,652,483
$42,465
962
($813
479) -
-7
9% $34,742,805
$36
763 7g%
9
Other operating revenues
96,729
76,754
19,975
26.0%
744
573 ,
649
766 ,
94
807 .
1 ,
,592 751%
10
Net operating revenue
$5,260,095
$4,685,756
$574,339
12.3 % ,
$42 397 056 ,
$43 115 728 ,
($718 672) 4.8% 630,738 18.0%
Expenses -1 7 % $36,794,330 15.2%
11
12 Salaries
Employee Benefits $2,020,326 $1,988,516 $31,810 1.6% $18,122,186 $17,845,030 $277,156 1.6% $16,730
073 8
3°/,
13
Prglessional and Metllcal Fees 742,123
708
887 468,551
fi43 273,572 58.4% 4,622,673 4,211,696 410,977 9.8% ,
3,725,726 .
24.1%
14
Utilities, Mtnce Contracts 8 Repairs ,
274
845 ,969
186
753 64,918
28
092 10.1%
15
0% 5,393,679 5,857,732 (464,053) -7.9% 4,328,225 29.6%
15
Footl, Drugs 8 Supplies ,
689
718 ,
626
524 ,
63
194 .
10
1 % 1,994,106 1,655,782 338,324 20.4 % 1,560,748 27,8%
16
Other expense ,
137,671 ,
167
019 ,
(23
408) .
-14
5% 5,979,901
1
386
890 6,004,655
1 (84,754) -1.4% 5,185,900 7q1%
77
Minnesota Care
61,695 ,
53
508 ,
8
187 .
75
3°/ ,
,
571
436 ,408,310 (21,420) -1.5% 1,231,475 12,6%
18
Bad debt , , .
, , 481,575 89,861 18.7% 458,711 2q
g%
19
Interest 35,362 88,507 (53,745) -60.0% 727,391 796,560 (69,169) -8.7% 681,775 ,
6
7%
20
Depreciation 65,691 65,398 293 0.4% 561,845 595,234 (33,389) -5.6% 415,426 .
35
2%
21
Total expenses 224039 232745 (8706) -37% 1,902,278 2034223 (131945) -65% 1,509,473 .
2fi
0%
$4,900,297 $4,515,490 $384,807 B 5% $41,202,385 $40
890
799 $311 586 0 8% .
Excess of net operating revenue ,
, $35,827,532 75.0%
22 over (under)operating expenses $359,798 $170,266 $189,532 1113% $1,194
671 $2224929 ($1030258) 463
Nonoperatino Revenues , -
% $966,798 23.6%
23
24 Investment income
Other nonoperaling revenue (net) $20,536 $17,271 $3,265 18.9% $148,135 $155,438 ($7,303) -4.7% $158,547 -6
6%
25
Plaza 15 Income J (Loss) (31)
1 19,684 (19,715) -100.2% 151,532 174,976 (23,494) -13.4% 416,957 .
-63
7%
4,967 10,327 4 640 44 9% 44,591 46 326 (1 735) 3 7 % .
26
Total nonoperaling revenue
$35
472
$47 282
($11 810)
25 0 % _ - 62,905 -2g 1%
27
Nel Income ,
$395
270
$217
548
$177
722 -
817% $344 258
1 $376 740 ($32 482) -8 6 % $638,A09 -46.1
, , , $
538929 $2601669 ($1062740) -408% $7,605,207 .q,1%
28
29 Patient daYS
Resident days 778 1,020 (242) -23.7% 7,903 9,068 (1,165) -12.8% 7,750 2
0%
30
Percent occupancy-budget beds-Hospital 3,291
42
5% 3,454
55
7% (163)
13
2% -4.7% 31,006 31,878 (872) -2.7% 31,232 .
-0.7%
31
Percent occupancy-budget beds•Nursing Home .
89
2% .
93
6% -
.
4
4 -23.7% 47.5% 54.5% -7.0% -12.8% 471% p7%
32
fTE's . . -
,
% -4.7% 92.3% 94.9% -2.6% -2.7% 92.7% -0
4%
33
Admissions(adjusted)-Hospital only 496.3
665 491.0 5.3 1.1% 490.4 491.0 -0.6 -0.1% 474.0 .
3.5%
34
Expenses (net) per admission (adjusted) -Hospital only
6
203 653
5
850 12
353 1.9%
6
0 5,462 5,881 (419! -7,1% 5,026 B.7%
35
Revenue per admission(adjusted)-Hospital only ,
12,027 ,
13
136
(1
109) .
%
-8
4% 6,366
13
332 5,889 478 B.1 % 5,927 7.4
36
Net Revenue per admission(adjusted)-Hospital only
6,964 ,
6
179 ,
786 .
72
7% ,
6
679 13,431 (99) -0.7% 12,925 3.1%
37
Discounts as a percent of revenues
40.3 % ,
50
4 %
-10
1 % .
-20
0 % ,
4 6,317 367 5.7% 6,272 75%
38
FTE's per 100 admissions (adjusted) -Hospital only
4.6 .
4
6 .
0
0 .
-7
0 % 7.3 % 50.3 % -3.0% -8.0 % 49.0 % -3.4
39
Days In Net Accounts Receivable . . . 5.0 4.8 0.3 7.5 % 5.1 -3.5
54.8 60.0 -5.2 -B,7°h 63.4 -13.6
FINSTMNT.xIs
~~ Pam Larson
. • •0/12/2005
5:13 PM
FINAL
HUTCHINSON AREA HEALTH CARE
Comparative Balance Sheet
As of September 30, 2005
(A) (B) (A>-(B)
SEP AUG SEP Change
2005 2005 2004 CY vs PY
ASSETS
Current Assets
1 Cash and investments -Operations $11,058,215 $10,770,749 $9,122,942 1,935,273
2 Cash and investments - SeIF-Insured 1,117 425 1 513 712 1 536 085 (418 660)
3 Subtotal cash 8 Investments $12,175,640 $12,284,461 $10,659,027 1,516,613
4 PatienVResident receivables 21,263,479 21,406,258 21,406,941 (143,462)
5 Allowances (or bad debts (6,038,2.10) (6,028,058) (4,845,260) (1,192,950)
6 Advances and contractual allowances (6.870,353) (6 707 503) (7 622 548) 752 195
7 Net patienVresidentond third-party
8 payor receivables $8,354,916 $8,672,697 $8,939,133 (584,217)
9
10 Other receivables -net 924,825 559,026 537,049 387,776
11 Inventories 1,095,613 1,066,394 784,142 311,471
12 Prepaid expenses 357,394 200,603 330,514 26,880
13 Total Current Assets $22,908,388 $22,783,181 $21,249,865 1,658,523
14 Board Desienatetl/F d d Deorec'ation In t ents $5
300
139 $5 289 094 $6 104 930 (804 791)
,
,
_
15 Inves(ment in Joint Ventures $1,088,420 $1,046,119 $939,610 148,810
Plant Assets
16 Land
17 Buildings
18 Accumulated depreciation
19 Buildings less depreciation
20 Equipment
21 Accumulated depreciation
22 Equipment less depreciation
23 Cash-construction & equipment
24 Construction in progress
25 Total Plant Assets
Other Assets
26 Deferred financing costs
27 Total Funds
V t
FINSTMNT.xIs
Pam Larson
$1,019,788 $1,019,788 $1,019,788 p
LIABILITIES AND FUND BALANCES
Current Liabilities
Current maturities of
Long term deht
Accounts payable -trade
Estimated contractual
settlements-net
Accrued expenses-
Salaries
PTO
Interest
Self-Insured programs
Other
Deterred liabilities
Deferred revenue
Total Current Liabilities
37,445,725 37,440,735 31,023,076 6,422,649
(14,674,006) (14 524 587) (13 353 850) (1 320 156) Lone-term Debt Hess current
$22,771,719 $22,916,148 $17,669,226 5,102,493 maturities)
18,780,162 17,739,245 17,941,387 838,775
(11,123,352) (11,034,033) (12,866,715) 1,743,363
$7,856,810 $6,705,212 $5,074,672 2,582,138
0 0 0 0
477,137 232 233 5 994 773 (5 517 636)
$31,925,454 $30,873,381 $29,758,459 2,168995 Fund balance
$78,752 $79 793 $91 462 (12 710)
$61,301,153 $60,071,568 $58,144,326 3156827 iota) Funds
(A) (B) (A)'(B)
SEP AUG SEP Change
2005 2005 2004 CV vs PV
$1,306,933 $1,278,260
3,538,006 2,589,959
1,779,448 2,387,694
$1,208,669 98,264
1,811,252 1,726,754
1,400,211 379,237
1,044,222 868,301 908,125 136,097
1,660,190 1,658,874 1,475,976 184,214
259,244 172,304 270,833 (11,589)
683,371 529,525 417,502 265,869
177, 337 181,047 175,838 1,499
31,216 73,841 24,505 6,711
4 4 2,917 (2 913)
$10,479,971 $9,739,809 $7,695,828 2,784,143
$19,876,013 $19,781,861 $21,084,054 (1,208 041)
$30,945,169 $30,549,698 $29,364,444 1,580,725
$61,301,153 $60,071,568 $58,144,326 3,156,827
•
Ci of Hutchinson
_.
__
Statement of Revenues, Expenditures -Water Sewer Compost Rec clin Refuse _
_.
____
09/30/05 Prior Prior
Annual Current Year TO Bud et Percent Year Year To Percent
Bud et Month Date Remaining Used Budget Date Used
406 WATER _,_._
4001 REVENUES
_
_
4250 TOTAL CHARGES FOR SERVICES
20,000.00
1,650.00
14,850.00
34,850.00
0.00
14,850.00
0.00
4450 TOTAL SALES 1,572,000.00 143,468.17 1,131,846.72 2,703,846.72 72.00% 1,255,000.00 1,032,641.31 82.28
4700 TOTAL REIMBURSEMENTS _ 0.00 881.20 1,877.94 1,877.94 0.00 0.00 6,739.41 0.00
4001 REVENUES 1,592,000.00 145,999.37 1,148,574.66 765,675.65 72.15% 1,255,000.00 1,054,230.72 84.00
6001 EXPENDITURES ~ _
6105 TOTAL SALARIES & FRINGE BENEFIT __
_
292,948.00
26,685.41
241,985.16
50,962.84
82.60%
318,375.00
206,813.75
64.96 %
6200 TOTAL SUPPLIES, REPAIRS 8 MAIN 101,735.00 8,231.06 69,026.09 32,708.91 67 85% 94,160 00 65,481.91 69.54°h
6300 TOTAL CONSULTING 2,178,500.00 90,814.25 144,808.47 2,033,691.53 _ __
6.65% 467,900.00 _ _
57,735.16 12.34%
6306 TOTAL OTHER SERVICES & CHARGES 228,775.00 22,407.00 172,024.64 56,750.36 75.19°h 216,775.00 144,939.79 66.86%
6600 TOTAL DE6T SERVICE 14,745.00 1,035.93
-- 9,323.39 5,421.61 63.23% 16,705.00 6,823.81 40.85%
-
6700 TOTAL TRANSFERS OUT 60,000.00 0.00 0.00 60,000.00 0.00% 57,000.00 0.00 0.00°h
6900 TOTAL MISCELLANEOUS __
10,400.00 157.00 2,778.12 7,621.88 26.71% 24,900.00 1,712.43 6.88%
6905 DEPRECATION ~ 235,000.00 26,109.98 234,989.78 10.22 100.00% 220,000.00 237,531.00 107.97%
__ _
6001 EXPENDITURES
3,122,103.00
175,440.63
874,935.65
2,247,167.35
0.28
1,415,815.00
721,037.85
__
NET INCOME (LOSS) __ -29,441.26 273,639.01 333,192.87 _ _ ___
Non income statement budget
7000 TOTAL CAPITAL OUTLAYS 14,664,000.00 0.00 _1,572,517.48 13,291,482.52 0.11 2,268,000.00 400.00
V `
~:
U
i
City of Hutchinson
__ _
Statement of Revenues, Expenditures -Water Sewer Compost Recycling Refuse
- _ __
09130/05
__
Prior
Prior
-- _
Annual Current Year To Budget Percent Year Year To Percent
_ Budget Month Date _Remaining Used Bud et Date Used
407 WASTEWATER
--
-
__
---
4000 REVENUE & EXPENSES _ _
~
- -
SERVICES
4250 TOTAL CHARGES FOR 0.00 690.04 5,895 04 -5,895.04 0.00%
_
4450 TOTAL SALES 2,890,000.00 25.9,2_93.50 2,241,658.78 648,341.22 77.57% 2,502,000.00 2,019,623.65 80.72%
4700 TOTAL REIMBURSEMENTS _ 2,000.00 0.00 901.03 1,098.97 0.00 1,359.00
4001 REVENUES 2,892,000.00 259,983.54 2,248,454.85 643,545.15 77.75% 2,502,000.00 2,023,307.65 80.87°h
6001 F~(PENDITURES
6105 TOTALSALARIES & FRINGE BENEFIT
6200 TOTAL SUPPLIES, REPAIRS & MAIN _ 540,078.00
~ 149,000.00
- 41,867.26
6,858.57 381,247.24
162,160.16 158,830 76
-13,160.16 70.59%
- 108.83% ~
._. 459,902.00
181,750.00
---- 338,876.96
204,060.79 73.68%
_112.28%
6300 TOTAL CONSULTING 325,000.00 19,549.78 225,164.54 99,835.46 69.28% 349,000.00 203,828.49 58.40%
6306 TOTAL OTHER SERVICES & CHARGES 466,850.00 53,817.76 459,564.82 7,285.18 98.44% 444,040.00 385,351.58 86.78°h
6600 TOTAL DEBT SERVICE 162,772.00 12,598.24 113,384.14 49,387.86 69.66% 209,243.00 135,126.55
- 64.58°h
6700 TOTAL TRANSFERS OUT _
60,000.00 0.00
_
_- 215.63 59 784.37 0.36% 57,000.00 0.00 0.00°h
- -
6900 TOTAL MISCELLANEOUS 96,000.00 - . _
679.63 10,509.83 87,490.17 10.72°h 23,600.00 9,616.03 40.75%
-
6905 DEPRECATION 700,000.00 _ _ 82,444.94 742,004.49 -42,004.49 106.00% _ 7_00,000.00 617,050.50 _ 88.15%
_
6001 EXPENDITURES 2,501,7
00_.00 _ 217,816.18 2,094,250.85
- 407,449.15 2,424,535.00 1,893,910.90 78.11%
_
NET INCOME (LOSS) _ 42,167.36
_. 154,204.00
- -- 129,396.75
----
Non income statement budget
7000 TOTAL CAPITAL OUTLAYS
3,144,283.00
0.00
_
1,264,949.11
1 879,333.89
40.23
--
2,418 500.00
-
349,704.76
-
14.46
r\
r''
~./
Q
C~
~J
City of Hutchinson
Statement of Revenues, Expenditures -Water Sewer Compost Rec clin Refuse
09/30/05 Pdor Prior
Annual Current Year To Budget Percent Year Year To Percent
Bud et Month Date Remainin Used Bud et - Date Used
404 REFUSE -RECYC LE _
4001 REVENUES
4100 TOTAL INTERGOVERNMENTAL REVEN UE 160,000.00 12,303.00 .. _ 110,727.00 49,273.00 69.2%
_ -
_-
4450 TOTAL SALES 914,950.00 78,848.47 700,168.25 214,781.75 76.5%
_
4001 REVENUES _ _ 1,074,950.00 97,151.47 810,895.25 264,054.75 75.4% 0.00 0.00 0.00
_
__ _
6001 EXPENDfTURES
_.
6105 TOTAL SALARIES 8 FRINGE BENEFIT 106,539.00 4,231.66
_.. 27,574.58
_. 78,964.42 25.9%
--
6200 TOTAL SUPPLIES, REPAIRS & MAIN 140,450.00 __ _ 1,468.63 69,737.70 70,712.30 49.7% _
6300 TOTAL CONSULTING 18,500.00 8,797.89 1_5,373.25
- 3,126.75 83.1%
TOTAL OTHER SERVICES & CHARGES
6306 833,000.00 90,323.79 587,491.03 245,508.97 70.5%
_
6900 TOTAL MISCELLANEOUS _ 0.00 0.00 0.00 0.00 0.0%
__ _
6905 DEPRECATION _ 778,540.00 14,795.98 133,163.81 .45,376.19 74.6%
__
URE - -
TOTAL EXPENDIT 1,277,029.00 _ 119,617.95 833,340.37 443,688.63 65.3°h
_
NET INCOME LOSS 28,466.48) (22,445.12)
Non income statement budget
_
---
7000 TOTAL CAPITAL OUTLAYS
15,000.00
0.00
7,332.53
7,667.47
48.88%
rte.
~~
r
G
City of Hutchinson
Statement of Revenues, Expenditures -Water Sewer Compost_Recyclin~ Refuse
-_ _ -._
09/30/OS Prlor Prior
Annual Current Year To Budget Percent Year Year To Percent
Budget Month Date Remaining Used Budget Date Used
4005 COMPOST
4001 REVENUES
4100 TOTAL INTERGOVERNMENTAL REVEN UE 32,OD0.00 0.00 36,276.50 -4,276.50 113.4% -4,276.50
4250 TOTAL CHARGES FOR SERVICES 650,000.00 85,001.11 379,283.40 270,716.60
-- - 58.4%
-- 270,716.60
4450 TOTAL SALES 1,951,394.00 31,413.15 1,370,923.98 580,470.02 70.3°h 580,470.02
4700 TOTAL REIMBURSEMENTS 25,000.00 55.60 176.91 24,823.09 0.7% 24,823.09
4001 REVENUES 2,658,394.00
- - 116,469.86 1,786,660.79 871,733.21 67.2% 0.00 0.00 0.00 0.00
871,733.21
6001 EXPENDITURES
6105 TOTAL SALARIES & FRINGE BENEFIT 589,035.00 43,267.67 464,163.01 124,871.99 78.8% -96,191.41
6200 TOTAL SUPPLIES, REPAIRS & MAIN __ 152,600.00 31,539 77 179,258 66 -26 458 66 117.3°h -52,072.40
6300 TOTAL CONSULTING _ 190,000.00 21,108.85 167,514.81 22,485.19 88.2% -29,155.56
6306 TOTAL OTHER SERVICES & CHARGES 387,250.00 121,644.59 422,559.00 -35,309.00 109.1°~ -124,823.63
6800 TOTAL COST OF SALES&INVENTORY ADJI 769,000.00 13,127.29 739,340.12 29,659.88 96.1% $1,694.51
6900 TOTAL MISCELLANEOUS 16,400.00 0.00 13,096.22 3,303.78 79.9% -10,418.54
6600 TOTAL DEBT SERVICE 18,300.00 517.13 4,654.15 13,645.85 25.4% -1,551.38
___ _
6905 DEPRECATION
- 210,000.00 16,157.02 145,413.19 64,586.81 69.2% -32,314.05
--
_
TOTAL EXPENDITURE 2,332,785.00 247,362.31 2,135,999.15 196,785.85 91.6%
NET INCOME (LOSS) 130,892.45) (349,338.36) _ _
Non income statement bud et _ _
7000 TOTAL CAPITAL OUTLAYS 103,000.00 36,852.15 195,471.04 -92,471.04 189.8%
6600 TOTAL DEBT SERVICE 78,300.00 0.00 66,205.53 12,094.47 84.6°h
181,300.00 284,214.46 261,676 57 -80 376.57 144.3%
V
( rte,
V
'CITY OF HUTCHINSOI
_ ' 2004' 2005
-GENERAL SEPTEMBERI-SEPTEMBER YE
___ _ YTD _ MONTH pATEA
r -
-*
1 529, 096.25 I 247.61 1 668
~__.----._ _- - ~ 37
.316.649.09
•
•
---
CHARGES FOR SERVICES
FINES & FORFEITS i
INTEREST
REIMBURSEMENTS
883,048.48
3782 3801.
5,36774
139
470511
65,097.741 952,98574
~ 5,2 3 13,662 74
15628'.. -
2954.65 155116.53
1,482,19500 ~
40 000 0~0 ~
284,063.00 i
__
53 662~74
-128,946.47 i.
._
~
. °~
34.616%~'
54.61°/a~'
---
TRANSFERS i
__ ---
SURCHARGES -BLDG PERMITS _
,
487,978 91~--
5,646 491
-- -- 5 711.62 286 676.30
575.94', 3 556.32 1,546,000 00
~ 1,259 323 70
_ _
(3 556 32
- _
18.54%~
0.00%
TOTAL 4 970,665 69 i 314 565.09'. 4 766 393.97T 9 745,484 00 ~ 4,979 085.08 _ 46.91 %I
.._..
F
_. _-
~
-- .. i
---
_ -
-
I
I
I
--
2005 ~ 1
I ~
CIAL REPORT
_
-
iCITY OF HUTCHINSON FINAN
j_
2005
SEPTEMBER _
-
2004 2005
_ _
2005 2005 SEP TEMBER:
EXPENSE REPORT -GENERAL
I
YEAR TOi
SEPTEMBER SEPTEMBER', ADOPTED
pppppp
BALANCE ERCENTAGE~
~ ~~ '
YTD PATE ACTUAL,
MONTH BUDGET REMAININ~ USED
~ -
L_.__
~ __ _
~ ` -- I
45,696.51 - ~
56, ~
1 -
~
~
8
002 CITY ADMINISTRATOR
-
A
183,925.60
~
28,27619~204,583~
298,57100
00._0_0-~~' -
93987.54 _
6 055 28 ! _
-
68.52
k
'~
8.25 h '
004 .E NANCE DEP
MENT
005 MOTOR VEHICLE 288,756.34
----
141,649.61 44_,488.25 321 024.25
-
14,206.60 140 978.731 500,551 00 _
216,626.00 179 526.75 _
75 647.27
~ 64_13_/0'.
65.08%
1006 ASSESSING 39,457 00 44,216.00 44,216.00 46,000.00 1 784.00 96.12%.
__ _
0 70 LEGAL
_ -
008 PLANNING __
126 084.26
120,314.13 17 173 10 145 725.82
~
780 25 135 401.86 164,446 00 i
_
172,156 00 18 720 18 -
36 754 14
- 86 62%
78 65°/x-
009 INFORMATION SERVICES
89,941.60
105 725.39
15 769 2
176,299 00
_ 70 573 61 _
... 59 97%
_.__
- -
- -
_
110_ POLICE DEPARTMENT
~
1 7.29,53
~ -
~ ~
212 131.47 1 810 99~
2 595,114 00 784 122 84
__ 69 78%
I
GENOY
MANAGEMENT
115 EMER I
5,009.65
__ 16,780.411
239.61
12,00000: j
~78041~ _
139.84%
_
_
116 SAFETY COMMITTEE
_ -- - - ' _
_
91 986 36 5 199.64
1248
212 806
961
33 124 31 _18,947 00 _
405
631 00
~ _ 13 747.16 '
192 824
0 27.44%
52
46%
120 FIRE DEPARTMENT
f 1 -
. , . .
--
1
130 PROTECTIVE IN_ SPECTIONS
- ---
145,821.54 141,034.161
16 051.56 _
226,960 _
85925.841_ 62.14%
1150 ENGINEERING 339 409 47 47 766 46 442 826.88 549,137 00;
- 106 310.12 80.64°k
-
152 STREETS & ALLEYS - -
558 172 901 _ -
_ 47 902 75 _ 640 494.07 873,668 233 173.93 73.31
F
160 CITY HALL BUILDING
88,706 15
-
-
- J
~ 76.30%
201 PARKIRECREATION ADMINISTR 1
128,427.85 13 585.64] 129,542.96' -
185,712 00 56 169.04
1_ 69.75%
202 RECREATION I 160 546 331 7 915 72
3 992 55~ 163 079.21
46 748
64 190,838 00
828 00
66 27 758.79
20 079 36 85 45%
69 95%
203_ SENIOR CITIZEN CENTE
_ 48 93~ _ . _,_ F
_ _
~
204 CIVIC ARENA
191 503 05
~
4 197 485.57
- 288,549 00
- 91 063 43
__ 68 44%
-.
_
T
6 731 848.17 `
- 879,866 00 148 017.83
--
i 83 18%
---
_
BUELDING & POOI
206 RECREATION _
94 638 46' _- _
15 209 68'1 104 0_55.47' 119,417 00 ~ 15 361.53
. 87 1.4°_/0
-
__- -~
L
--- - -__
8
t2 1 14
1
'
20
1
64 69 11%
208 EVERGREE
N
BU
DING
I 7,998.
3~ 1,329 75~ 9,507.35, 14,_250 00
1 _ 742.65.
- _
- 66.72%
_
_
_
- _ i - - _--
1 ~
6 _ ! 41 862.92 73.09%
_._
306 CEMETERY 85 262 66, 19,599_84 109,626.
77 _ 138,442 00_~~,_ __29 315.23_ _. 78.8_2%°
_
310 DEBT SERVICE -
7,603.751 _
5,241.25
162,441.00
157,19975
_ _
~
3.23%
__ _
320 AIRPORT 47,374.031
~ 7,337.32
I 86 349 99 107,494 00 19 144 Ot 82 19%
_
350 UNALLOCATED GENERAL EXPE _ _.
441 032 73 I
_
6440 44, 349 317.83 766_,550 00 417 232.17
~~ 45 57%
TOTAL
6 217,674 77 i -
, 6
760 121 76 714 353.47 1 9 745,464 00 3,031 130.53 68_90%
5011 ~
•
•
REPORT-GENERAL
1
2004 2005 2005 2005'.
ACTUAL SEPTEMBER'S YEAR TO ADOPTED
I - -- -- ~-
irtoDatei MONTH PATE ACTUAL BUDGET,
- --
2~_. 247.61 3T 532.21 I 44,900
20 I _ __ 36092.44 317441.68292,500
AC '.. non ca79G1 ~ ~tR RAO n0 I 9'iR0 F'iR
1
USED
65
FOR SERVI
CHARGES ~ CES `~. -
'FINES & FORFEITS
~
37,_153 68 _
8#REF 48 I _
I #REFI7 7~ %74)
5 211 31 41 899.02
#REF~ 1 482 195 0)~- 929 209 26
68 000 00 26 100 98
#REF~ #REF~ 64 30%~~
61 62%~
0 00%j
_ _ 13 662 74
1
16
3 40 000 00 ~
284
063 00 53 662 74
128
946
47 34 16%I
54
61%
',R IMBURSSMENTS '
7 155 1
5
~
4 6
5 , .
,
~ .
TRANSFER 8 9
487,9 6
286 676.30
5 71 1 546,000 00 1,2.59,323.70 _
_ ] 8 54%,
SURC AH RGES -BLDG
PERMITS 5,646.49 _
575.94 3,556.32 } -
_ 0 00 (3 556.32 0 OO~o~
TOTAL _ 4 970,665 89 314 565 09' 4 766 393.97 9 745,484 00 4,979 085 08 48 91 /o
S~
OR GENERAL SEPT
SEPTEMB
R A PERCE
N
. __
RIZED
I
..
.
. ~ ~ T
D
~_
. __ - MONTH GATE ACTUALI
_ ~--------
__ BUDG T
---- -_.__.. NG~
REMAIN
___
-. USED1~..
_.
.
r .- - --. r -
'General Govt ~. _~ 1 1,127,29894- 209,30388~251841.89~
` 1,779,164.00
~ 527,322.11' 70.36%''.
Public Safety ' 2,072,353 62 2 186,812:53
261 O80 21 I 3,258,652 00 1,071 839.47 67.11%'..
Streets & Alleys 897,582 37 95 689.21 I 1 083,320.95 1 422,805 00 II. 339 484 05 76.14%
! Parks & Recreation 1,632,033.0811 160 270.70: 1 749,469.03 2 248,378 00 498 908 97 ; 77.81
I
Miscellaneous _
~ 468,406.76 442,909.07
13777.76
I. _ 1 036,485.00 I 593 575.93 I
__ ,..
°
42.73 /°
.. ___
I
_.,_-__ -
?OTAL
j --'~ -_--
6 217,674.77
-._.. ---. ,., 6,714353.47'
760 121.76
_. ---- ~ 9745,484.00 ~
__ 3,031,130.53 ~
~..
-- -- 68.90%
--
J ~~~ 1 ~
.
17-Oct-05
Institution
escription
nterest
Rate CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
September 30, 2005
Date Date
Of Of
Purchase Maturity
mount
US BANK Money Market 1.43% 1113/2004 11/19/2008 375,000.00
Smith Barney FHLMC med 4.00% 7/30/2004 7/27/2012 298,500.00
step up
Smith Barney FHLB C 4.05% 1/712004 7/30/2009 300,000.00
Smith Barney FHLB C 4.050% 4/28/2005 4/26/2010 750,000.00
Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00
Wachovia pool 336914 7.226% 12 31 96 02 01 2026 4,930.49
Expected life 6.2 yea rs
Smith Barney FHLM-C 4.650% 11/21/2001 5/21/2007 300,375.00
Wachovia pool 336399 7.270% 12 31 96 02 01 2026 4,044.26
Expected life 4.1 yea rs
Wachovia FHLB 5.00% 5/22/2003 5/22/2013 300,000.00
Wachovia FHLB 4.00% 6!12/2003 6/12/2013 300,000.00
. Wachovia FHLB 1.190% 6/26/2003 06!26/13 400,000.00
Wachovia FHLB 3.000% 7/16/2003 7/16/2013 200,000.00
.Wachovia FHLB step 3.000% 219/2005 2/9/2007 625,000.00
step up
Wachovia FHMA 3.000% 8/24/2004 2/25/2008 100,000.00
step up
First Minnesota 2.670% 11!16104 12/15/05 400,000.00
First Minnesota 2.580% 11!15104 11/17/05 750,000.00
---------------------
----
$5,377,849.75
5~~~1~
• RESOLUTION 12839
CERTIFICATION OF ASSESSMENTS OF
THE CITY OF HUTCHINSON TO THE COUNTY OF MECLEOD
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA COUNTY OF MCLEOD, STATE OF MINNESOTA
That the following embraces unpaid assessments levied by the Ciry Council
of Hutchinson, Minnesota, under Statutes Sec. 429.011 to 429.111 for the various
assessments of the City of Hutchinson, to be levied and assessed upon the
properties as listed for the following purposes for the current year, and that a
copy thereof be sent to the County Auditor of said McLeod County, Minnesota:
WATERMAIN AND SANITARY SEWER
10th installment of 10 yr assessment Roll #5000 96-07 Sm, San Sewer, Watermain, St
10th installment ai 10 yr assessment Roll #5002 96-17/18 San Sewer, Watermain
10th installment of 10 yr assessment Roll #5004 97-0516 Watermain, San Sewer, St (r)
9th installment of 10 yr assessment Roll #5015 97-25 San Sewer
9th installment of 10 yr assessment Roll #501 B 97-28 Trunk Sanitary Sewer
9th installment of 10 yr assessment Roll #5019 95-04 San Sewer
9th installment of 10 yr assessment Roll #5020 97 San Sewer
8th installment of 9 yr assessment Roll #5018A 97-28 Trunk Sanitary Sewer
8th ~ installment of 10 yr assessment Roll #5022 98-13 Sanitary Sewer
• 7th installment of 10 yr assessment Roll #5025 99-08 Water Main
7th installment of 10 yr assessment Roll #5029 99/3!4 San Sewer, Water Main
7th installment of 10 yr assessment Roll #503i 99-10 Sanitary Sewer, Water Main
7th installment of 10 yr assessment Roll #5032 99-35 Water Main Sanitary Sewer
7th installment of 10 yr assessment Roll #50158 97 prof, Water Main
7th installment of 10 yr assessment Roll #5020A 97 proj, Water Main
6th installment of 10yr assessment Roll #SOiSC 97 proj, Sanitary Sewer
6th installment of 10 yr assessment Roll #5039 2000-12-13-17 Sankary Sewer, Water main
6th ~ installment of 10 yr assessment Roll #5040 2000-17 Sanitary Sewer
6th installment of 10 yr assessment Roll #5044 2000-13 Sanitary Sewer, Water Main
5th installment of 10yr assessment Roll #5050 2001 Sanitary Sewer, Water Main
4th installment of 10yr assessment RoIdF5054 11-12102 Sanitary Sewer, Water Main
4th installment of 10yr assessment Roll#5056 06!02 Sanitary Sewer, Water Main
3rd installment of 10yr assessment Roll #50150 97102 Sanitary Sewer
2nd installment of 10yr assessment Roll#5070 04-03 Sanitary Sewer
2nd installment of 10yr assessment Roll#5071 04-13 Sanitary Sewer
MILL AND OVERLAY
4th installment of 10yr assessment Roll#5055 02-06 Mill and Overlay
WATER ACCESSES FEES
6th installment of 10yr assessment Roll#5044A water acc fees
STORM SEWER
10th installment of 10 yr assessment Roll A5001 96-12 Storm Sewer & St
• 9th
8th installment of 10 yr assessment
installment of 9 yr assessment Roll #5016
Roll #5016A 97-28 san Sewer
97.28 San Sewer
d:\assessme\2005 certification11:50 AM
S(C)I
. 7th
7th installment of 10 yr assessment
installment of 10 yr assessment Roll #5027
Roll #5028 99.13 Stortn Sewer
99-34 Storm Sewer
6th installment of 10 yr assessment Roll #5037 2000-5-6 Storm Sewer
6th installment of 10 yr assessment Roll #5041 2000-20 Storm Sewer
7th installment of Syr assessment Roll #5076C 97-28 San Sewer
5th installment of 10yr assessment Roll #5046 2001 Storm Sewer
5th installment of 10yr assessment Roll #5049 2001 Storm Sewer
5th installment of 10yr assessment Roll # 5052 2001 Storm Sewer
4th installment of 10yr assessment Rolt#5058 02-16!02 Storm Sewer
4th installment of t0yr assessment Rol#k5059 02-18!02 Storm Sewer
3rd installment of 10yr assessment Roll #5063 03-17 Storm Sewer
3rd installment of tDyr assessment Roll #5064 03-19 Storm Sewer
3rd installment of 10yr assessment Roll#5059C 02-18102 Storm Sewer
2nd installment of t0yr assessment Roll#5066 04-06/7 Storm Sewer
2nd installment of tOyr assessment Roll#5067 04-05 Stonn Sewer
2nd installment of t0yr assessment Roll #5066 04-09 Storm Sewer .
2nd installment of 10yr assessment Roll#5069 04-10 Starm Sewer
2nd installment of 10yr assessment Roll#50590 02-09 Storm Sewer
1st installment of 10yr assessment Roll#5072 04-04 Storm Sewer
1st installment of 10yr assessment Roll#5077 05-17 Storm Sewer
STREET IMPROVEMENTS
9th installment of 10 yr assessment Roll #5007 97-02/widening/grading
Sth installment of 10 yr assessment Roll #5021 96-04 Street
8th installment of 10 yr assessment Roll #5021 B 97-30 Grading Bit and Base
7th installment of 10 yr assessment Roll #5026 99-22 Bit-Base
7th installment of 10 yr assessment Roll #5030 99-36 Bit Wer course
. 7th installment of 10 yr assessment Roll #5033 99-39 Sub-grade 8 appur
6th installment of 10yr assessment Roll #5042 2000-24 Street
4th installment of 10yr assessment Roll#5057 02-01!02 Grading Gravel, Bituminous Base
3rd installment of t0yr assessment Roll #5062 03-OS Bituminous Surfacing -
3rd installment of t0yr assessment Roll #5065 D3-19 Lateral Trunk ROW
1st installment of 5 yr assessment Roll#5073 05-07 Street surfacing
1st installment of 10yr assessment Roll#5074 05-04 8 05-DS Sidewalk 8 street ligjts
TRUNK SANITARY SEWER
6th installment of 10yr assessment Roll #5043 2000-02 Trunk Sewer
5th installment of l0yr assessment Rolt(F5051 2001proj/9442
3rd installment of 10yr assessment Roll #5061 03-Ot Trunk & Lateral Sanitary Sewer
1st installment of 10yr assessment Roll#5075 OS-10 Trunk S ;ateral Storm Sewer
OFF STREET PARKINGISIDEWALK
10th installment of 15 yr assessment Roll #5008 Parking
7th installment of 10 yr assessment Roll #5036 98-1 F3 hospital parking lot
5th installment of 10yr assessment Roll#5048A 2001 sidewalk project
1st installment of t0yr assessment RoIMl5076 Plaza 15 Parking lot
REASSESSED ROLLS
MISCELLANEOUS
8th installment of 10 yr assessment Roll#5024 1998 Misc
• DEFERRED ASSESSMENT ROLLS ACTIVATED FOR COLLECTION
d:lassessme12005 certification11:50 AM
5~.~~ i
10th installment of 10 yr assessment Roll #221 B Watennain Appur
10th installment of 10 yr assessment Roll #230C San, Storm
7th installment of 10 yr assessment Roll #2936 94 prof, Water Main, Sanitary Sewer
7th installment of 10 yr assessment Roll #295A 94 proj, Water Main, Sanitary Sewer
7th installment of 10yr assessment Roll #069A 77 Proj, def asse activated
7th installment of 10yr assessment Roll #099A 81 proj, def asse activated
7th installment of 10 yr assessment Roll #067A 76 Proj Water Main, def asse activated
6th installment of 10 yr assessment Roll # 221C Water main 94 Project
6th installment of 10 yr assessment Roll #290A 94-02 Storm Sewer, San, Water
6th installment of 10 yr assessment Roll #291 C 94-OS Storm Sewer, San, Water
6th installment of 10 yr assessment Roll #291 D 94-05 Storm Sewer, San, Water
6th installment of 10 yr assessment Roll #294C 94-03 Storm Sewer, San, Water
6th installment of 10yr assessment Roll 2300 San, Storm
5th installment of 10yr assessment Roll #2498 89-01 Water Main
5th installment of 10 yr assessment Roll #089A 31181 sewer 8 appurtenances
5th installment of 10 yr assessment Roll#0598 37174 sanitary sewer storm
5th installment of 10 yr assessment Roll#OSOA 01179 sanitary sewer 8 watermain
5th installment of 10 yr assessment Roll#109E 33181 grading 8 appurtenances
5th installment of 10 yr assessment Roll#1198 02/80 sanitary sewer 8 appurtenances
5th installment of 10 yr assessment Roll#1208 02/60 watermain 8 appurtenances
5th installment of 10 yr assessment Roll#1760 02/63 trunk storm sewer
5th installment of 10 yr assessment Roll#1796 02/84 gutter/grading/gravel
5th installment of 10 yr assessment Roll#2210 10/86 waternain apprurtenances
5th installment oT 10 yr assessment Roll#230E 17/87 storm sewer, liftstation
5th installment oT 10 yr assessment RoIWF257D 10190 gravel base, curb 8 gutter
5th installment of 10 yr assessment Roll#311 B 02196 storm sewer, grading, gravel base
• 2nd installment of 10yr assessment Roll #2940 94-03 Storm Water
1st installment of 10yr assessment Rolt#058C 74-09Grade 8 gravel
1st installment of t0yr assessment Roll#059C 74-37 WM, SS
1st installment of 10yr assessment Roll#0738 76-04Curb 8 gutter
1st installment of 10yr assessment Roll#OBOC 79-01879-07 SS, WM
1st installment of 10yr assessment Roll#092A 81-10Lat 8 SS
1st installment of 10yr assessment Roll#2398 88-23 SS
1st installment of t0yr assessment Roll#2598 90-07Curb 8 gutter
BE IT FURTHER RESOLVED:
ALL THESE UNPAID BILLS TO BE CERTIFIED TO 2005 TAXES
COLLECTION IN 2006.
Unpaid water, sewer bills, weed cutting, and tree removal servicels to be certified to taxes
CERTIFICATION LIST FOR 2005
CITY ID# NAME ADDRESS AMOUNT COUNTY ID#
01-116-30-16-0780 Sheldon Stoll 834 Church St 250.00 23.133.0430 weed cutting
06-116-29-11-0610 Homecomings financial Network 136 6th Ave SE 110.00 23.145.0910 weed cutting
06-116-29-14-0410 Deb Syverson 840 Hassan St SE 44938 23.149.0220 hee removal
16-116-29-11-0880 Jeremy Freyholtz 715 Main St 902.00 23.149.0340 tree removal
06-116-29-12-0640 Robert Hedin 636 Glen ST 110.00 23.145.0740 weed cutting
06-116-29-11-0790 Thomas Moses 830 Hassan St SE 396.13 23.149.0190 tree removal
01-116-30-09-0180 Robert Scharpe 695 Madson Ave SW 848.75 23.187.0130 tree removal
06-116-29-15-0095 Household Financial Corp 989 Jefferson St SE 263.00 23.205.0055 weed cutting
06-116-29-05-0430 Fidelity National Foreclosure 219 5th Ave SW 150.00 23.050.4240 weed cutting
d:\assessme12005 certification11:50 AM
5(.~) i
Ol-116-30-07-0421 Kaycee Green 318 Dale 36.12 23-120-0010 W&S & SD
36-117-30-11-0220 Nelda Trevino 478 Califomia 3212 23-310-0130 W&S &. SD
31-117-29-07-0370 Melvin Klockman 830 Elm SINE 64.24 23-100-0010 W&S & SD
31-117-29-12-0360 Beverly Scheuerer 465 Water S[ NW 37.12 23-056-0990 W&S & SD
06-116-29-07-0420 David Freund 405 Erie St SE 37.12 23-050-3540 W&.S & SD
06-116-29-03-0090 Lee Cheney 15 Jefferson STS 37.12 23-050-0390 W&S & SD
O1-116-3010-0170 Kurt Kolden 714 Madson Ave SW 36.12 23-112-1600 W&S R. SD
31-117-29-10-0620 1LN Enterprise MC 9 4th Ave NE 104.24 23-056-1520 W&S & SD
06-116-29-07-0670 Tommy Holly 446 Adams St SE 515.34 23-050-3790 W&S & SD
36-117-30-1I-0420 Darcy Dodge 505 California st 15.95 23-312-0080 W&S & SD
31-117-29-12-0171 Kris[in L Haugen 250 5th Ave NW 270.69 23-056-0780 W&S & SD
31-117-29-i1-0380 Maci Ball 466 Main StN 176.56 23-056-1160 W&S & SD
32-117-29-14-0340 James Schlegel 712 Hilltop Dr 239.50 23-252-0180 W&S & SD
36-I 17-30-13-0010 Dean Moller 425 Shady Ridge RD 204.29 23-274-0110 W&S & SD
Ol-] 1b-30-01-0730 James Bice 556 2nd Ave SW 139.00 23-118-0060 W&.S & SD
02-116-30-16-0240 Kevin Compton 874 Hunters S[ SW 12.56 23-433-0030 W&S & SD
02-116-30-11-0370 Jill Gruis 635 Roberts St SW 333.11 23-360-0120 W&S & SD
06-116-29-06-0900 Roy Anderson 549 Hessen S[ SW 270.58 23-050-4860 W&S & SD
06-116-29-OS-0430 David Bustos 219 5th Ave SW 487.81 23-050-4240 W&S & SD
31-I 17-29-14-0430 Christin Ochsendorf 104 Main Sl N 27.03 23-056-3000 W&S & SD
31-117-29-11-0380 State of Minnesota Dept of 466 Main StN 176.56 23-056-1160 W&S&SD
Transportation
Adopted by the Ciry Council this 25th day oT October, 2005
Steven W. Cook, Mayor
Gary D. Plotz, Ciry Administrator
d:lassessme12005 certification12:57 PM
~/
RESOLUTION 12839
CERTIFICATION OF ASSESSMENTS OF
THE CITY OF HUTCHINSON TO THE COUNTY OF MECLEOD
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA COUNTY OF MCLEOD, STATE OF MINNESOTA
That the following emb races unpaid assessments levietl by the Clty Council
cf Hu'chinson, Minnesota, untler Statu tes Sec. 429.011 to 429.111 for the various
assessments of the City of Hutchinson, to be levietl and assessed upon the
properties as listed for the following purposes far the curr ent year, and that a
copy thereol be sent 1o the County Auditor of said Mcleod County, Minnesota:
WATERMAIN ANO SANITARY SEWER
10th installment pf tD yr assessment Roll #5000 96-07 Sm, San Sewer, Watermain, St
10th installment of 10 yr assessment Roll #5002 96-1]/18 San Sewer. Watermain
10th installment of t0 yr assessment Roll #5004 g]-05/6 Watermain, San Sewer, St (r)
9th installment of 10 yr assessment Roll #5015. 97-25 San Sewer
9th installment of 10 yr assessment Roll #5018 97-2B Trunk Sanitary Sewer
9th installment of 10 yr assessment Roll #5019 95-04 San Sewer
9th installment of 10 yr assessment Roll #5020 97 San Sewer
8th installment of 9 yr assessment Roll #6078A 97-28 Trunk Sanitary Sewer
8th installment of 10 yr assessment Roll #5022 98-13 Sanitary Sewer
7th installment of 10 yr assessment Roll #5025 99-08 Water Main
7th installment of 10 yr assessment Roll #5029 9913!4 San Sewer, Water Main
llh installment of 10 yr assessment Roll #5031 99-10 Sanitary Sewer, Water Maln
]th installment of 10 yr assessment Roll #5032 99-35 Wafer Main Sanitary Sewer
• 7th
7th installment of 10 yr assessment
mslallment of 10 yr assessment Rall #50158
Roll #5020A 97 proj, Water Main
97 proj, Water Main
6th installment of 11)yr assessment Roll #5015C 9] proj, Sanitary Sewer
6th installment of 10 yr assessment Roll #5039 2000-12-13-1] Sanitary Sewer, Water main
6th installment of 10 yr assessment Roll #5040 2000-17 Sanitary Sewer
6th installment of 10 yr assessment Roll #5044 2000-13 Sanitary Sewer, Water Main
5th installment of 10yr assessment Roll #5050 2001 Sanitary Sewer, Water Main
4th installment of 10yr assessment Roll#5054 11-12!02 Sanitary Sewer, Water Main
4th installment of 10yr assessment Roll#5056 06102 Sanitary Sewer, Water Main
3rd installment of 10yr assessment Roll #50150 97702 Sanitary Sewer
2ntl Installment o! 10yr assessment Roll#5070 04-03 Sanitary Sewer
2nd installment of 10yr assessment RoIkt5071 04-13 Sanitary Sewer
MILL qND OVERLAY
4th installment of 10yr assessment Roll#5055 02-06 Mill and Overlay
WATER ACCESSES FEES
6th installment pf 10yr assessment Rat#5044A water acc fees
STORM SEWER
10th installment of 10 yr assessment Roll #5001 96-12 Sorm Sewer 8 S[
9th installment of 10 yr assessment Roll #5016 97-28 san Sewer
8th Insta llmenl of 9 yr assessment Roll #SO16A 97-26 San Sewer
7th installment of 10 yr assessment Roll #5027 99-13 Storm Sewer
7;h installment of 10 yr assessment Roll #5028 99-34 Sbrm Sewer
6th installment of 10 yr assessment Roll #5037 2000-5-5 Storm Sewer
6th installment of 10 yr assessment Roll #5041 2000-20 Storm Sewer
]th installment of Byr assessment Roll #5016C 9]-26 San Sewer
5th installment of 10yr assessment Roll #5048 2001 Storm Sewer
5th installment of 10yr assessment Roll #5049 2001 Stprm Sewer
5th installment of 10yr assessment Roll # 5052 2001 Storm Sewer
41h installment of 10yr assessment Roll#5058 02-76102 Storm Sewer
• 4th installment of 10yr assessment Roll#5059 02-78/02 Storm Sewer
d:lassessme'~005 rertitication8:28 AM
3rtl installment o! 10yr assessment Roll #5063 03-1? Storm Sewer
3rd Installment of 1Gyr assessment Roll #SG64 03-19 Storm Sewe:
3rtl Installment of 10yr assessment Roll#5059C D2-18!02 Storm Sewe:
2nd installment of 10yr assessment Roll#5066 04-0617 Storm Sewer
2nd installment of 10yr assessment .4011#5067 04-OS Storm Sewer
2nd installment c/ t0yr assessment Roll #5068 04-09 Storm Sewer
2nd installment of l0yr assessment Roll#5069 04-iD Storm Sewer
2nd Installment of 10yr assessment Roll#50590 02-09 Storm Sewer
tst installment of !Cyr assessment Roll#5072 04-04 Storm Sewer
1 st installment of 10yr assessment Roll#5077 OS-17 Storm Sewer
STREET IMPROVEMENTS
0th installment of 10 yr assessment Roll #5007 97-02fwitlening/grading
Bth installment of 10 yr assessment Roll #5021 98-04 Street
Bth i^stallmenl of 10 yr assessment Roll #SD21 B 97-3D Grading bit and Base
7th installment of 10 yr assessment Roll #5026 99-22 Bit-base
7th installment of 10 yr assessment Roll #5030 99-36 Bit Wer course
]th installment of 10 yr assessment Roll #5033 99-39 Sub-grade 8 appur
6th installment of 10yr assessment Roll #5042 2000-24 Street
4th installment o/ t0yr assessment Roll#5057 02-01102 Grading Gravel, Bituminous Base
3rd installment of t0yr assessment Roll #5062 03-OS Bituminous Surfacing
3rd installment of 10yr assessment Roll #5065 03-19 Lateral Trunk ROW
ist installment of5 yr assessment Roll#5073 OS-07 Street surfacing
1st installment of 10yr assessment Roll#5074 OS-04 & 05-OS Sitlewalk 8 street ligjts
TRUNK SANITARY SEWER
6th installment of t0yr assessment Roll #5043 2000-02 Trunk Sewer
5th installment-of t0yr assessment Roll#5051 2001 proj19442
3rtl installment of t0yr assessment Roll #SD61 03-Ot Trunk 8 Lateral Sanitary Sewer
1st installment of 10yr assessment Roll#5075 05-10 Trunk 8;ateral Storm Sewer
OFF STREET PARKING/SIDEWAL K
• _ 10th installment o/15 yr assessment Roll #5008 Parking
7th installment of 10 yr assessment Roll #5036 98-i8 hospital parking lot
5th installment of 10yr assessment Roll#5048A 2001 sidewalk project
1st installment of 10yr assessment Roll#50]6 Plaza 15 Parking lot
REASSESSED ROLLS
MISCELLANEOUS
8th installment at 70 yr assessment Roll#5024 1998 Misc
DEFERRED ASSESSMENT ROLLS ACTIVATED FOR COLLECTION
10th installment of 10 yr assessment Roll #2218 Walermain Appur
10th installment of t0 yr assessment Roll #2306 San, Storm
7th installment of 10 yr assessment Roll #2938 94 proj, Water Main, Sanitary Sewer
7th Installment of 10 yr assessment Roll #295A 94 proj, Water Main, Sanitary Sewer .
7th installment of 10yr assessment Roll #069A 77 Proj, def asse activated
7th installment of 10yr assessment Roll #099A 81 proj, del asse activatetl
7th installment of t0 yr assessment Roll #067A 76 Proj Water Main, def asse activated
6th installment of 10 yr assessment Roll # 22tC Water main 94 Project
6th installment of 10 yr assessment Roll 7F290A 94-02 Storm Sewer, San, Water
6th installment of 10 yr assessment Roll #291 C 94-OS Storm Sewer, San, Water
Sth installment of 10 yr assessment Roll #291 D 94-OS Storm Sewer, San, Water
6th installment of 10 yr assessment Roll #294C 94-03 Storm Sewer, San, Water
6th installment of t0yr assessment Ro11230D San, Storm
5th installment of t0yr assessment Rotl #2498 89-01 Water Main
5th installment o! t0 yr assessment Roll #089A 3t/81 sewer 8 appurtenances
5th installment of 10 yr assessment Roll#0598 37!74 sanitary sewer storm
5th installment of 10 yr assessment Roll#DBOA 01/79 sanitary sewer 8 watermain
5th installment of 10 yr assessment Roll#109E 33!81 gratling 8 appurtenances
• 5th installment of 1C yr assessment Roll#1198 02780 sanitary sewer 8 appurtenances
d:lassessme12005 certification8:28 AM
5Cb~1 R~~~~(
5th installment c` 10 yr assessment Ro0#1208 02180 watermain 8 apounenances
5th Installment of 10 yr assessment Roll#1760 021831runk store sewer
5:h installment of 10 yr assessment Roll#1798 02!84 qul:erlgratling/gravel
5th installment of 10 yr assessment Roll#2210 10!86 watermain apprurtena nces
S:h ins:allmen[ of 1 D yr assessment Roll#230E 17!87 storm sewer, li(tsta[io n
5;h ins;al~menl of 10 yr assessment Roll#2570 ill/90 gravel base, curb 8 g utter
5th Instaumenl of 10 yr assessment Roll#311 B 02/96 storm sewer, gratling , gravel base
2nd installment of l0yr assessment Roll #2560 94-D3 Srorm Water
1st installment o110yr assessment Roll#OSBC 74-49Grade 8 gravel
1st Installment of 10yr assessment Roll#D$9G 74-37 WM, 55
1st installment or 10yr assessment RoIWO]38 76-04CUrb 8 gutter
7s1 installment o(10yr assessment Roll#OBOC 79-018]9-O] SS, `NM
1st installmen! of 10yr assessment Roll#092A 61-tOLat 8 SS
1st installmenf of 10yr assessment Roll#2398 88-23 SS
1st installment of 10yr assessment Roll#2598 90-07Curb 8 gutter
BE IT FURTRER RESOLVED'.
ALL THESE UNPAID BILLS TO BE CERTIFIED TO 2005 TAxES
COLLECTION IN 2006.
Unpaid water, sewer bills, weetl c utting, antl Tree removal servicels to be certlfietl to [axes
CERTIFICATION LIST FOR 2005
CITY ID# NAME ADDRESS AMOUNT COUNTY IO#
01-116-30-16-0]80 Sheltlon Stoll 834 Church S[ 250.00 23.133.0430 weed cutting
06116-29-11-0610 Homecomings financial Network 136 6th Ave SE 110.00 23.145.0910 weed cutting
06-11629-14-0410 Deb Syverson 640 Hassan St SE 449.38 23.1490220 tree removal
i6-116-29-1 LO660 Jeremy Freyholtz 715 Main St 902.00 23.149.0340 tree removal
O6-116-29-12-0640 Robert Hedin 63fi Glen ST 110.00 23.145.0140 weed cuffing
O6-116-2 9-1 60 7 9 0 Thomas Moses 630 Hassan St SE 396.13 23.149.0190 tree removal
OL116-30-09-0180 Robert Scharpe 695 Matlson Ave SW 848.75 23.167.0130 tree removal
O6-116-29-15-0095 Householtl Financial Corp 989 Jefferson St SE 263.00 23.205.0055 weed cutting
• 06-116-29-05-0430 Fitlelity National Foreclosure 219 5th Ave SW 150.00 23.050 4240 weed cutting
31-717-29-p9-0890 Ross 8 Alice Flickinger 575 Clark St NE 316.25 23.086.00 30 tree removal
O6-176-29-12-0270 Beth Gilbertson 583 Grove St SW ]68.88 23.143.03 70 tree removal
O6-11fi-29-D6-0910 Larson Bldr/Mick Helmbrecht 533 Hassan 51 SE 252.94 23.050.48 10 tree removal
01-116-30-07-p421 Kaycee Green 318 Dn1e 76-12
23-120-0010
WkS&SD
16-117-30-II-0220 Ncldn Trevino 478 California J7.12 23-310-0130 Wk.Sk SO
31-1 l]-29-07-03x0 M1lelvin Klockman 830 Elm SI NE 64.24 23-100-0010 W&.S & SD
31-II]-29-12-0360 Beverly ficheuerer 465 Water StNW 37.12 23-056-0990 WkSkSD
Ob-11G-29-C7-0420 David Freund 405 Brie SI SE 37.12 23-050-3540 Wks & SD
Ob-116-29-03-0090 Lce Cheney IS Jellerson STS 7].12 23-050-0390 WkS & SD
01-116-3010-0170 Kurt Kolden 714 Madson Ave SW 36.12 23-112-1600 W&.S &. SD
31-117-29-10.0620 ILN Enterprise lNC 94th Ave NE 104.24 27-056-1520 WkS&SD
06-116-29-07-06]0 Tommy Holly 446 Adams St SE 515.34 23-050-3790 WkSk SD
36-117-30-11-0420 Darcy Dodge 505 California st 15.95 23-312-0080 Wk8 k SD
31-I 1789-12-0171 Kristin L Haugen 250 5th Ave NW 270.69 23-056-0780 WhS & SD
31-117-29-11-0380 Maci Ball 466 Main St N 176.56 23-0561160 W2YS & SD
32-1 I i-29-I4-0340 lames Schlagel 712 Hilltop Dr 239.50 23-252-0180 WkS & SD
36-117-30-13-0010 Dean Moller 425 Shady Ridge RD 204.29 23-274-0110 Wks k SD
01-11630-01-0730 lames Bice 5562nd AveSW 139.00
23-718-0060
W&SkSD
02-116 30-16-0240 Kevin Compton 8]9 Humers St SW 12.56 23-433-0030 Wk.S k SD
02-116-30-11-0370 Jill Gruis 635 0.obeds SI SW 333.1 I 23-380-0120 Wks & SD
06-71629-06-0900 Roy Anderson 549 Hassan St S W 270.58 23-OSOA860 wk5 k SD
06-116-29-OS-0630 David Busms 2795th Ave SW 487.81 23-050-4210 W&S&SD
31-11]-29-14-0430 Christie Ochsendorf 104 Main Sf N 27.03 23-056-3000 Wk6 & SD
31-177-29-I1-0360 State oCMinnesota Depl of 466 Mein SIN 176.56 27-056-1160 WkSkSD
Transportation
Adoptetl by the City Council this 28th day o/October, 2005
•
d:lassessme12OO5 certification828 AM ~~ , ~ 1 ~~,i' e~
u
•
C J
Gary D. ?lotz, City Administrator
d:lassessmeV2005 certification8:28 AM
Steven W. Cook, Mayor
SCb~ 1 ~-~~~~~Q
RESOLUTION NO. 12841
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
Unleaded Gas - 8,502 $19,971.20 Resale -city, county, HATS YES Schmeling Oil
gallons state departments @
HATS
~f he following items were authorized due to an emergency need:
ITEM COST PURPOSE ~DEPT.~BUDGET~ VENDOR
Date Approved: October 25, 2005
• Motion Made By:
Seconded By:
Resolution submitted for Council action
Kenneth B. Merrill
by: Finance Director
5 (.~)~
Hutchinson Police Services
Proposed City Ordinance
"Authority to Obtain Criminal History
Information"
Respectfully Submitted by
Sgt. Chris Dobratz
• September 20, 2005
5~~~3
• Authority to Obtain Criminal History Ir}formation
i. Purpose- it may be desirable and useful in certain situations to obtain
criminal history information in connection with certain City operations.
2. Background Investigations- Atthe request of the City Administrator
or his/her designee, the Hutchinson Police Department must provide
certain criminal history data contained in the Minnesota Criminal Justice
Information System (CJIS). This information is used to obtain criminal
history information regarding;
a. Applicants for City Employment
b. Applicants for City Licenses or Permits
c. Other City approved situations
3. Consent of Subject Required- Consent of the subject under
investigation is required prior to obtaining this information. Criminal
History information can be obtained only with the written consent of the
person whose criminal history information is sought to be obtained. If the
individual refuses to give consent for this information, such individual will
be disqualified from employment or service with the City of Hutchinson.
4. Compliance with Minnesota Criminal Rehabilitation Act,
• Minnesota State Statutes §g64.oi-g64. The use of Criminal History
Information shall be subject to the provisions of Minnesota State Statutes
§364.oi-364.io.
~~
5 ~~~
• ~~v
MEMORANDUM
POLICE /EMERGENCY MANAGEMENT SERVICES
TO: Sgt. Kilian, Lt. David Erlandson, Chief Dan Hatten
FROM: Jean
DATE: 4-11-2005
RE: Criminal History Requests
Attached are the guidelines for non criminal justice requests for criminal histories. If our
department is going to run any requests we must have a City Ordinance in place. Also
keep in mind even with the ordinance, we can only access MN records, not FBI III.
•
~~~~
Guidelines for local access of CCH for non-criminal justice purposes
• Before accessing Minnesota Computerized Criminal History data, a city
ordinance or county resolution for the background check must be in place.
• Access for these purposes shall be limited to MN CCH public data only. Access
to III for these purposes is prohibited.
• The ordinance/resolution should reference the statutory basis, law or authority
there is to do the background check.
• The ordinance/resolution must not be overly broad in its scope and must identify
the specific category of applicants subject to the background check.
• The ordinance/resolution must not be against public law or policy.
• The ordinance/resolution must expressly, or by implication, authorize use of CCH
records for the screening of the applicant.
• The ordinance/resolution must require the signed consent of the applicant.
• The ordinance/resolution must include the grounds and reasons in determining
denial.
• The ordinance/resolution must require the notification to the applicant of the
reasons for the denial.
• The data shall not be released to anyone other than the agency authorized.
• After a city ordinance or county resolution is adopted, access shall be limited to
MN CCH public data only. Access to III for these purposes is prohibited.
• The ordinance/resolution should acknowledge that questioned identity situations
• may occur and provide a provision to allow for fingerprint verification in cases
where it is not clear if a record based on a name and date of birth search actually
belongs to the person.
~~~
•
ORDINANCE No. OS-0422
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA,
AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHISON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
Block 1, Lot 1, Hutchison Fifth Avenue Industrial Park
For good and valuable consideration in the amount of $194,700, is hereby sold and
conveyed to Silver Lake Capital Partners, LLC, together with all hereitaments and
appurtenances belonging thereto.
Section 2. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 25`h day of October, 2005.
•
Steven W. Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
~~~ ~
• PUBLICATION NO.
ORDINANCE NO. OS-0423
AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE
CERTAIN LAND (PUBLIC RIGHT OF WAY) OWNED BY MCLEOD COUNTY AND THE STATE OF MINNESOTA
ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUES 414.033, SUBDIVISION 2 (3)
WHEREAS, the property owners have filed a petition, requesting that certain land, as legally descn~bed below:
MCLEOD COUNTY PORTION:
That part of the Southwest Quarter of the Northeast Quarter and that part of the Southeast Quarter of the Northeast
Quarter all in Section 5, Township 116 North, Range 29 West and that part of the Southwest Quarter of the
Northwest Quarter of Section 4, Township 116 North, Range 29 West, McLeod County, Minnesota, described as
follows:
Commencing at the northeast comer of Lot 8 of the Auditor's Plat of the West Half of Section 5, Township 116,
Range 29, according to the map on file and of record in the office of the County Recorder, McLeod County,
Minnesota; thence on an assumed bearing of South along the east line of said Lot 8 a distance of 719.75 feet to the
center of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 1025.39 feet;
thence North 536.26 feet to the south line of McLeod County Highway Right of Way Plat No. 47, according to the
recorded plat thereof and the point of beginning of the land to be described, thence continuing North, along the last
described course, to the north line of said McLeod County Highway Right of Way Plat No. 47; thence easterly,
along said north line of McLeod County Highway Right of Way Plat No. 47 to the westerly line of McLeod County
Highway Right of Way Plat No. 42, according to the recorded plat thereof; thence southerly, along said westerly line
of the intersection with the easterly prolongation of the south line of said Mcheod County Highway Right of Way
Plat No. 47; thence westerly, along the south line of said McLeod County Highway Right of Way P1atNo. 47, to the
point of beginning.
STATE OF MINNESOTA PORTION:
That part of Pazcel 13, McLeod County Highway Right of Way Plat No. 42, according to the recorded plat thereof, in
the Southwest Quarter of the Northwest Quarter of Section 4, Township 116 North, Range 29 West, McLeod County,
Minnesota, lying within the following described tract of land:
That part of the Southwest Quarter of the Northeast Quarter and that part of the Southeast Quarter of the Northeast
Quarter all in Section 5, Township 116 North, Range 29 W est and that part of the Southwest Quarter of the Northwest
Quarter of Section 4, Township 116 North, Range 29 West, McLeod County, Minnesota, described as follows:
Commencing at the northeast corner of Lot 8 of the Auditor's Plat of the West Half of Section S,Township 116,
Range 29, according to the map on file and of record in the office of the County Recorder, McLeod County,
Minnesota; thence on a assumed bearing of South long the east line of said Lot 8 a distance of 719.75 feet to the
center of a township road, thence South 64 degrees 04 minutes East along said centerline a distance of 1025.39 feet;
thence North 536.26 feet to the south line of McLeod County Highway Right of Way Plat No. 47, according to the
recorded plat thereof and the point of beginning of the land to be described; thence continuing North, along the last
described course, to the north line of said McLeod County Highway Right of W ay Plat No. 47; thence easterly, along
said north line of McLeod County Highway Right of W ay Plat No. 47 and its easterly prolongation, to the centerline
of County Road No. 72 (now known as State Highway No. 22), as shown on McLeod County Highway Right of
Way Plat No. 42, according to the recorded plat thereof; thence southerly, along said centerline to the intersection
• with the easterly prolongation of the south line of said McLeod County Highway Right of W ay Plat No. 47; thence
westerly, along said easterly prolongation of McLeod County Highway Right of Way Plat No. 47 and along the south
line of said McLeod County Highway Right of Way Plat No. 47, to the point ofbeginning.
5~~~~
Ordinance No. OS-0423
5`h Ave. S.E. Right of Way
November 8, 2005
Page 2
r1
U
be annexed to the City of Hutchinson, and
WHEREAS, McLeod County and the State of Minnesota represents that they are the sole owners of the property, that the
property is unincorrpporated, abuts the limits of the Ciry of Hutchinson, is not included within any other municipality, is not included in
any area that has aheady been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and is approximately 5.9
acres in size.
NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain:
SECTION 1. The City Council hereby detemnnes and fords that the property abuts the municipality, that the azea to be
annexed is 5.9 acres, that the property is not included in any azea that has aheady been designated for orderly annexation pursuant
to Minnesota Statues 414.0325, that the municipality has received a properly pr ared Petition for Annexation from all of the
owners of the property, and that the Petition complies with all of the provisions of Minnesota Statutes 414.033 Subd. 2b.
SECTION 2. The property is public right of way maintained by the City of Hutchinson.
~I
u
SECTION 3. The corporate limits of the City of Hutchinson aze hereby extended to include the Property and the same is
hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof.
SECTION 4. The City Administrator is duetted to file copies of this ordinance with the Minnesota State Planning Agency,
Hassan Valley Township, the McLeod County Auditor, and the Minnesota Secretary of State.
SECTION 5. This ordinance takes effect upon its passage and publication and the filing of the copies as directed in Section
4 and approval of the Ordinance by the Minnesota State Planning Agency.
Adopted by the City Council this 8th day of November, 2005.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
~(c~
C
Hntclunson City Center
111 Hassan Surest SE
Hutchinson, I1IIH 55350.2522
320.587.5151/Fax 320-234-0240
MEMORANDUM
•
DATE: October 18, 2005
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF ANNEXATION BY ORDINANCE OF 5.9 ACRES OF ROAD RIGHT OF
WAY (5r" AVE. S.E. FROM THE CITY LIMITS TO HWY 22) OWNED BY MCLEOD COUNTY
AND THE STATE OF MINNESOTA
Pursuant to Minnesota Statute 414.033 Subd. 2(3), the property owner has petitioned to annex approximately 5.9 acres located
in Sections 4 and 5, Hassan Valley Township.
HISTORY
This portion of Sn Ave is being maintained by the City of Hutchinson. The request is for jurisdictional transfer requested by City
of Hutchinson Engineering to be able to obtain state aid monies for the maintenance by the City.
FINDINGS OF FACT
1. The required petition was submitted.
2. Notices were mailed by certified mail to dle surrounding property owners as well as published in the
Hutchinson Leader on Thursday, October 6, 2005.
3. The proposal is in conformance with the requirements for annexation.
4. There was one abutting property owner with concerns regazding Ure annexation.
RECOMMENDATION
The Planning Commission unanimously recommended approval of the annexation.
Respectfully submitted,
Dean Kirchoff, Chairman
Hutchinson Planning Commission
Cc: McLeod County
MNDOT
F'rinred on caycled PaP~
SC~~ 1
REPORT -PLANNING DEPARTMENT
To: Hutchinson Planning Commission
(Persons in attendance at Planning Staff Meeting (in bold)
From: Brad Emans, Doff Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt, Jean
Wazd, Judy Flemming, John Rodeberg, P.E., Kent Eimer, John Webster,
Michael Kumm, John Olson, Lenny Rutledge, Kyle Dimler, Mark
Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten,
Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz
Date: October 3, 2005 -Meeting Date: OMober 18, 2005
Re: Annexation - 51h Ave. S.E. Right of Way'
Brief Description
This portion of Ss' Ave is being maintained by the City of Hutchinson. The request is for
jurisdictional transfer requested by Engineering to be able to obtain state aid monies for the
maintenance by the City.
(The attached map provides the location where the property line meets the city boundary.)
GENERAL INFORMATION
Existing Zoning: A-1 Agricultural -County
Property Location: 5'" Ave. S.E.
Lot Size: 5.9 acres
Existing Land Use: Public Right of Way
Adjacent Land Use
And Zoning: Bauerly Concrete and Agricultural
Comprehensive
Land Use Plan: Industrial
Zoning History: The road is maintained by the City of Hutchinson
Applicable
Regulations: MN Statues 414.033 Subd. 2(3)
Recommendation: Staff would recommend approval of the annexation.
•
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PUBLICATION NO.
• ORDINANCE NO. OS-0420
AN ORDINANCE AMENDING SECTION 154.123 OF THE HUTCHINSON
MUNICIPAL CODE TO ADD LANGUAGE REGULATING TUBE TRUSS TYPE
TEMPORARY BUILDINGS
SECTION 154.123 POLE BARNS/TUBE TRUSS/TEMPORARY BUILDINGS.
Pole barns require a conditional use pemtit.
('89 Code, ' 11.10.12) (Ord. 464, passed 1--96)
other than lieht frame as defined shall require a conditional use Hermit. (This shall not include
10' x 12' sized buildings or smaller.)
Lioht frame constriction is a buildine technique based around structural members, usually
called studs which Hrovide a stable frame to which interior and exterior wall coverines are
attached, and covered by a roof comprising horizontal foists or slopin¢ rafters covered by various
sheathing materials.
Additional review criteria for reviewing_pole barn/tube
1. Consideration of neiehborhood character Is the building similar to other structures in the
azea or on the properly in question Is the buildine of similar height, scale and density as
other buildings?
2. Is the structure entirely visible from the street on which the Hrooer[v is located?
3. Is the building be used only for the Hurposes of storaee?
4. Are there factors that would be impacted that would be considered negative for adiacent
land owners such as site drainage topography chanties restrictions on light or air, etc.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and
publication.
Adopted by the City Council this 8a' day of November, 2005.
Attest:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
5(~~a-
•
DATE: October 18, 2005
TO: Hutchinson City Council
Hutchinson City Center
- 111 Hassan Street SE
Hutchinson, MN 55350.2522
320.587-5151/Fax 320.234.4240
MEMORANDUM
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF AMENDMENT TO THE CITY CODE SECTION 154 TO ADD LANGUAGE
REGARDING TUBE TRUSS BUILDINGS
Pursuant to Section 154.168 of the Municipal Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and
recommendation with respect to the aforementioned request for an amendment to the zoning ordinance.
HISTORY
After numerous discussions, Planning Commissioners duetted staffto draft an amendment to the City Code to add language regarding tube
truss type buildings.
1. Notice was published in the Hutchinson Leader on October 18, 2005.
2. There was no one present at the meeting objecting to the request.
COMMENDATION
The Pluming Commission voted unanimously to approve the amendment to the ordinance as follows:
Pole barns require a conditional use permit.
('89 Code,' 11.10.12) (Ord. 464, passed 1-96)
Buildines which aze used for storage and aze classified as an "S" occupancy by buildine code• are located in a commercial or
industrial zonin¢ district and have a construction method that is other than litiht frame as defined shall require a conditional
use permit. (This shall not include 10' x 12' sized buildintis or smaller)
Licht-frame construction is a buildinti technicue based azound structural members usually called studs, which provide a
stable frame to which interior and exterior wall coverintis aze attached, and covered by a roof comprisine horizontal foists or
slopinti rafters covered by various sheathinti materials
Additional review criteria for reviewintipole bam/tube truss/temnorarv buildings:
1. Consideration of nei4ltborhood character Is the buildine similaz to other structures in the azea or on the property in
question Is the buildine of similar heitiht, scale and density as other building
2. Is the strncture entirely visible from the street on which the property is located?
3. Is the buildine be used only for thepurposes of storatie?
4. Are there factors that would be impacted that would be considered negative for adiacent land owners. such as site
drainage topotiraphy chanties, restrictions on litiht or air, etc.
Respectfully submitted,
Dean Kirchoff, Chaimran
Hutchinson Planning Commission
- Printed on recycled paper - ~~ (c_ ~~
DIRECTORS REPORT -PLANNING DEPARTMENT
To: Hutchinson Planning Commission
(Persons in attendance at Planning Staff Meeting (in bold)
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt,
Jean Ward, Judy Flemming, John ltodeberg, P.E., Kent Exner, John
Webster, Michael Kumm, John Olson, Lenny Rutledge, Kyle Dimler,
Mark Schnobrich, Mnrc Scborn, Gary Plotz, Kcn Mcrrill, Jim Popp, Dan
Hatten, Dick Nagy, Jnlie Wischnack, AICP, and Bonnie Baumetz
Date:. October 3, 2005 -Meeting Date: October 18, 2005
Applicant: Tube Truss/Temporary Buildings
Staff has reviewed the changes suggested by the Planning Commission and would recommend
approval of the following ordinance amendments:
SECTION 154.123 POLE BARNS/TUBE TRUSS/TEMPORARY BUII.DINGS.
Pole hams require a conditional use permit.
(' 89 Code, ' 11.10.12) (Ord. 464, passed 1-96)
Buildings which are used for storage and are classified as an "S" occupan~~v building code; are
located in a commercial or industrial zoning district; and have a construction method that is
other than lieht frame as defined shall require a conditional use Hermit (This shall not include
10' x 12' sized buildings or smaller.l
Liflht-frame construction is a building technique based around structural members. usually
sheathing materials.
Additional review criteria for reviewine pole bam/tube truss/temnorarv buildings
1. Consideration of neiehborhood character. Is the buildine similaz to other structures in the
area or on the property in Question Is the buildine of similar heieht scale and densiri as
other buildines?
2. Is the structure entirely visible from the street on which the nropertv is located?
3. Is the buildine be used only for the purposes of storage?
4. Are there factors that would be imoacted that would be considered neeative for adiacent
land owners such as site drainaee tonoerauhv changes restrictions on lieht or air, etc.
~~C.~
MINNESOTA 2006 LICENSE RENEWAL NOTICE
CURRENCY EXCHANGE
stare ~ Mlnn~soca
WAL-MART STORES INC. dba Wal-Martr~~ttetr License Type: CURRENCY EXCHANGE
dba: WAL-MART» #1738 ~d005 License Number: 20431060
1300 TRUNK HIGHWAY 15 S Company Structure: CORPORATION
HUTCHINSON, MN 55350
Renewal Fee: $500
Phone Number: (320) 567-1020 [ ]Check this box If you will not be renewing the license for the year 2006.
Returning the formwlll serve as a SURRENDER of the license.
AFFIRMATION:
I hereby certify that the information and responses contained in this renewal application are true and correct to the best of my knowledge and belief.
Riclc W. Brazile VP of Finance
Flame (Print) Title
~/ ,~.~ ~. .~,~ 8/17/05
Signature / Date
SuISSCribed and sworn to, fore a Notary Public, this
17 day of August , 2005.
arkansas
NOTARY SEAL
7 ~ State of
. ( County of
otary u lic ignaturl:
Benton
My commission expires
6/22/13
You must retum this entire 2-page form with attachments, signed, along with your renewal payment, to:
Minnesota Department of Commerce
Financial Examinations Division
85 - 7th Place East, Suite 500
St. Paul, MN 55101-2198
~ORRECTIDNSIAMENDMENTS: Make name, address or telephone number corrections directly on the form above.
• For a name change, attach a copy of the amended name fled and stamped by the Minnesota Secretary of State.
• If the company uses an assumed name in Minnesota and the name is not included in the above information, attach a copy of the
Assumed Name Certificate from the Minnesota Secretary of State.
• P.O. Box addresses are not acceptable. Renewals without a street address will be retumed.
TIMELY RENEWAL: The renewal form must be signed, notarized, and dated and returned with the correct renewal fee by Sept. 2, 2005.
• Pursuant to Minnesota Statutes, Chapter 53A.04(a), regarding the licensing of currency exchanges, both state and local approval
of the issuance and renewal of a currency exchange license is required. This process may take up to 120 days; therefore, you
should return the required forms immediately to ensure a timely renewal.
• If all required forms are not fully completed and retumed to our office with payment by September 2, 2005, your license will lapse
effective December 31, 2005. If your license does lapse, you must reapply for a license using the license application form and
paying the new license fees.
• A properly renewed license will be valid through December 31, 2006.
RENEWAL FEE:
• NO CASH ACCEPTED. Please make check or money order payable to MN. DEPT. OF COMMERCE.
• NOTICE: Dishonored checks will be assessed a $30 service fee by law and may result in failure to renew license.
• Renewal fees are non-refundable except that an overpayment of a fee will be refundable upon proper application.
If you have questions, please contact the Financial Examinations Division by a-mail at
robin.brown@state.mn.us or bytelephone at (651) 282.9855.
WAL-MART STORE #1738
1300 TRUNK HIGHWAY 15 S
HUTCHINSON, MN 55350
Page 1 of 2
~~~)
MINNESOTA 20U5 LICENSE RENEWAL NOTICE
CURRENCY EXCHANGE
The following information must be completed as part of the renewal application:
1. Attach to this formalist of the name(s), business and residence address, and offlaal title of each director, officer,
limited or general partner, manager, shareholder holding more than ten percent of the outstanding stock of the
corporation, and employees with authority to exerase management or policy control over the company or member of
the licensee. The list should contain the equity ownership of each person.
2. Each person listed in item 1 must request the Bureau of Criminal Apprehension conduct a background Investigation on
the form provided. Completed forms must be submitted with your renewal application.
3. Attach a current fee schedule of all fees charged by the currency exchange office for cashing checks, money orders
or travelers checks. The list must include the type of checks cashed, the fees charged, and whether or not the fees
vary depending on the amount of the check.
4. Attach the 510,000 Surety Bond (on the forms provided] with a power of attorney form. The bond must be effective
January 1, 2006, until December 39, 2006.
5. Does the licensee have employees at the currency exchange location?
(X j Yes [ j No If yes, you must provide evidence of curent workers' compensation insurance. Attach a copy
of the certificate of insurance.
6. Does the licensee operate. any other curcency exchange locations?
[ X ] Yes [ j No If yes, attach to this form the name of the location, the street address, city, state, zip code, and
county.
Contact erson for uestions relatin to licensi issues:
Name PaulineLasister Title Licensin Anal at Firm Name Wal--Mart Stores Inc
Street Address 702 S. ~ 8th Street Ci Bentonville State2i Code AR 72716-0500
Tele hone Number 479-204-2055
Fax Number 479-204-9864 Pauline.Lasiste~a wal-martcom
E-mail address
8. Contact erson for uestiohs relatin to consumer corn saints:
Name Cindy HYang-Mcl'ike Title Pro'ect Mana er Firm Name lYal-Mart Stores Inc
Street Address 702S.W.8thStreet Ci Bentonville State/Zi Code AR 72 71 6-0500
Tele hone Number 479-204-0788
Fax Number 479-204-3004 chyangQwal-martcorn
E-mail address
9. Contact person at the currency exchange location:
Name Keiin Campbell Title Store Manager Wal-MartSupercenter #1738
1300 Trunk Hwy 15 S.
Street Address Ci Hutchinson State2i Code MN 55350
Tele hone Number 320-58~ 1020 Fax Number rda E-mail address nia
~ag~~of2
C
Hutchinson City Center
111 Hessen Street SE
Hutchinson, MN 55350-2522
320-587.5151/Fex 320-234-4240
TO: Mayor and City Council
FROM: John P. Ro a erg, erector o u c or s
RE: Consideration of Engineering Services Agreement with EarthTech for EAW for
Wetland Treatment Related to WTP Improvements
DATE: October 17, 2005
Attached is an agreement with EartllTech related to engineering services to complete an EAW
(Environmental Assessment Worksheet) for the Wetland Treatment System that is proposed as part
of the Water Treatment Plant (WTP) Improvements. Normally an EAW would also have been
required for the Water Treatment Plant, but the AUAR (Alternative Urban Area-wide Review)
completed a couple of years ago fulfilled this requirement. Based on this understanding, and the
discussions that we had held with the MPCA and DOH (Minnesota Pollution Control Agency and
Department of Health), an EAW was not expected to be required in regard to the wetland treatment
proposed.
However, due to a recent court ruling regarding phosphorus levels, and their deposition into public
waters, an EAW has been required to address the wetland treatment system. We have been working
closely with EarthTech to address the issues raised in the court ruling, and a detailed response to the
concerns, as well as technical background noting that phosphorous levels would not increase, has
been sent to the MPCA. An EAW will still be required to be completed. The attached agreement
allows for time to complete the EAW and help address the issues regarding the court ruling. We
believe that the price is fair ($23,800), and the timing is essential in order to keep the project moving.
We therefore recommend approval of the agreement.
cc: Gary Plotz -City Administrator
Randy DeVries - Director of Water/Wastewater
Printed on recycled paper- ~ /~\
~ EarthTech
ATy[o IMemetianal Lid. Comyam
September 26, 2005
John Rodeberg, Director
Engineering & Public Works
City of Hutchinson
111 Hassan Street South East
Hutchinson, Minnesota 55350-2522
Subject: Engineering Services Agreement
WTP Improvements -Treatment Wetland EAW
Earth Tech Project No. 83358
Dear Mr. Rodeberg,
3033 Campus Drive r 763.551.1001
Suite 290 F 763.551.2499
Minneapolis, MN 55441 www.earthtech.com
RECE~VE~
SEP282005
City of Hutchinson
Eng. Dep.
We are transmitting, for your review and action, two signed originals of the proposed engineering
agreement for assisting the City with the completion of an Environmental Assessment Worksheet
(EAW) related to the proposed treatment wetland facility.
•
We are ready to proceed with these efforts upon notice from the City that the work is authorized.
The work can be completed within 30 days of your authorization.
Thank you for your continued trust in Earth Tech.
Enclosure: Engineering Services Agreement
.R ;~~il,i(.,,ss: Y..., i~sr;IL~ ,r.i'~L nJ ~...x1 ! ~a rl1 .L~.)Sp: ~J::G
5 ~e
• - CONSULTING AGREEMENT AND AUTHORIZATION TO PROCEED
This Agreement between EARTH TECH, Inc, d.b.a. Earth Tech Consulting, Inc., a California corporation, ("ETI") with offices at
3033 Campus Drive North, Suite 290, Minneapolis, Minnesota 55441 and City of Hutchinson ("CLIENT'), with offices at 111
Hassan Street SE~ Hutchinson. MN 55350 .
~. ETI agrees to perform the services described in its EAW Scope of Work dated: September 23, 2005, including attachments and
amendments ("SERVICES").
2. CLIENT authorizes ETI to perform these SERVICES for the following project and location:
En ineerin Services - WTP Ira rovements -Wetland Treatment EAW
3. ETI is willing to perform the SERVICES in exchange for the following fee (check and complete):
_ CLIENT will pay on a time and material basis. ETI will invoice according to the Fee Schedule* attached to the
PROPOSAL.
X CLIENT will pay a lump sum of $23,800.00. ETI will invoice monthly on a percentage completed basis.
_ CLIENT will pay on a time and material basis not to exceed the sum of $ ETI will invoice according to
the Fee Schedule* attached to the PROPOSAL up to the stated limit. Upon reaching the limit, ETI will stop performing
unless CLIENT authorizes further work in writing.
_ CLIENT will pay a retainer in the amount of $ to be applied against the fee.
* ETI reserves the right to adjust its Fee Schedule annually.
4. Billing: ETI will submit invoices to CLIENT monthly. CLIENT recognizes that timely payment is a material part of this
Agreement. Each invoice is due and payable within thirty (30) calendaz days of the date of the invoice. CLIENT will pay an
additional charge of one and one-half percent per month not to exceed the maximum rate allowed by law for any payment
received by ETI mare than thirty (30) calendaz days from the date of the invoice: CLIENT will pay when due that portion of
invoice, if any, not in dispute. If CLIENT fails to pay any undisputed invoiced amounts within thirty (30) calendar days of the
date of the invoice, ETI may suspend its performance or terminate thisAgreement without incurring any liability to CLIENT and
without waiving any other claim against CLIENT.
5. Special Provisions: X NONE _ ATTACHMENT
6. CLIENT RECOGNIZES THAT THE PRESENCE OF HAZARDOUS MATERIALS OR POLLUTION ON OR
BENEATH THE SURFACE OF A SITE MAY CREATE RISKS AND LIABII,TTIES. CONSULTANT HAS NEITHER
CREATED NOR CONTRIBUTED TO THIS POLLUTION. CONSEQUENTLY, CLIENT RECOGNIZES THIS
AGREEMENT WILL ACCORDINGLY LIMIT CONSULTANT'S LIABILITY.
CLIENT confirms reading this document in full (including the terms 7 through 18 on the following page). This Agreement when
executed by Earth Tech is an offer to perform the services, open for acceptance within 30 days. This Agreement becomes effective on
the date CLIENT signs below.
CLIENT:
By: _
Name: Steven W. Cook
Title:
Ey:
Name: Garv D Plotz
Title: Ciri Administrator
Date:
ic.
Date: September 26 2005 -
Conssf.98k (Aug 13, 1998) (10103) Page I of 2
5(e)
Title: Vice President
7. Standard of Care: ETI will perform [he Services in accordance with the s[andazds of care and diligence normally prncticed by consulting
firms performing services of a similar nature in the same locale.
8. Indemnity/Limitatiom of Liability: Subject to any limitations stated in this Agrcement, ETI will indemnify and hold harmless CLIENT, its
officers, directors, employees, and subcontractors, from and against all claims and actions, including reasonable attorneys foes, arising out of
damages of injuries to persons or tangible property to the extent they are caused by a professionally negligent act, error, or omission of ETI or
• any of its agents, subcontractors, or employees in the performance of Services under [his Agreement ETI will not be responsible for any loss,
damage, or liability arising from any contributing negligent acts by CLIENT, its subcontractors, agents, staff, or consultants. Neither party will
be responsible to the other for consequential damages including, but not limited to, loss of profit, loss of investment or business intemtption.
The CLIENT also agrees to seek recourse only against ETI and not against its officers, employees, directors, or shareholders. The CLIENT
agrees to Limit ETI's liability due to breach aJcontract, warranty ar negligent acts, errors or omissions of ETI to $50,000 or the fee paid to
ETI under this Agreement, whichever is greater.
9. Insurauce: During the period that Services are performed under this Agreement, ETI will maintain the following insurance: (1) Workers'
Compensation coverage in accordance with the laws of the states having jurisdiction over its employees engaged in [he Services and
Employer's Liability Insurance (limit of $500,000 each occurrence.); (2) Commercial General Liability Policy with a limit of $1,000,000 per
occurrence and a $2,000,000 aggregate; (3) Commercial Automobile Liability with a limit of $500,000 per occurrence and a $1,000,000
aggregate; and (4) Professional Liability coverage with a $500,000 limit on each claim and a $1,000,000 aggregate. Client agrees ETf will not
be liable for any lass, damage, or liability arising out of this Agreement beyond the coverage, and conditions of such insurance with limits as
stated above.
10. Hazardous Substances/Hazardous Waste: CLIENT represents that if CLIENT knows or has reason to suspect that hazardous substances or
pollution may exist at the project site, CLIENT has fully informed ETI. In ffie event ETI encounters hazardous substances or contamination
significantly beyond that originally represented by CLIENT, ETI may suspend its Services and enter into good faith renegofiation of this
Agreement. CLIENT acknowledges that ETI has no responsibility as a generator, treater, storey or disposer of hazardous or toxic substances
found or identified at a site and CLIENT agrees to defend, indemnify, and hold harmless ETI, from any claim or liability, arising out of ETI's
performance of work under this Agreement and made or brought against ETI for any actual or threatened environmental pollution or
contamination except to the extent that ETI has negligently caused or contributed to any such pollution or contamination. This indemnification
includes reasonable attorney fees and expenses incurred by ETI in defense of such claim. -
11. Sample Ownership: All samples and cuttings of materials containing hazazdous contaminants are the property and responsibility of CLIENT.
Removal of cuttings from the project site will remain the obligation of CLIENT. Absent direction from CLIENT, ETI may return all
contaminated samples and laboratory byproducts to the CLIENT for proper disposal or treatment
Buried Utilities: In those situations where ETI performs subsurface exploration, CLIENT, to the extent of its knowledge, will furnish to ETI
information identifying the type and location of utilities and other man-made objects beneath the surface of the project site. ETI will take
reasonable precautions to avoid damaging these utilities or objects. Prior to penetrating the site's surface, ETI will famish CLIENT a plan
indicating the locations intended for penetration. CLIENT will approve the location of these penetrations and authorize ETI to proceed.
13. Documents and Records: CLIENT acknowledges that ETI's reports, boring logs, field data, field notes, laboratory test data, calculations,
estimates and other similaz documents ("Records") are instruments of professional service, not products. All data ETI prepazes for CLIENT
under this Agreement will remain the property of ETI. CLIENT will not use any ETI data or report for any purpose other than iu original
purpose as defined in the PROPOSAL. CLIENT has no rights [o incomplete or partial data ETI will retain these Records for a period of three
(3) yeazs following completion of this project. During this time, ETI will reasonably make available the records to the CLIENT. ETI may
chazge a reasonable fee in addition to its professional fees for revieving or copying such records.'
14. Change Orders: ETI will treat as a change order any written or oral order (including directions, ins[mctions, interpretations or
determinations) from CLIENT which request changes in the Services. ETI will give CLIENT notice within ten (10) days of the change order
of any resulting increase in fee. Unless Client objects in writing within five (5) days, the change order becomes a part of [his Agreement.
15. Third-Party Rights: Except as specifically stated in this Agreement, this Agreement does not create any rights or benefits to parties other than
CLIENT and ETL -
16. Assignment/Status: The CLIENT will not delegate, assign, sublet, or transfer any interest in this Agreement without the written consent of
ETI. ETI is an independent consultant and not the agent or employee of CLIENT.
17. Termination: Either party may terminate the Services with or without cause upon ten (10) days advance written notice. If Client terminates
without cause, CLIENT will pay ETI costs incured, noncancelable commitments, and fees earned to the date of termination and through
demobilization, including any cancellation charges of vendors and subcontractors.
18 Complete Agreement: The Paries acknowledge this Agreement, including the Proposal and any Attachments constitute the entire Agreement
between them. Unless stated otherwise in this Agreement, this Agreement may not be modified except in a writing signed by both parties. The
parties agree that California law governs this Agreement and any dispute involving the Agreement.
Conssf.98k (Aug 13, 1998) (] 0/03) Page 2 of 2
5~~~
Hutchinson Water Treatment Plant Treatment Wetland NPDES Permit
• EAW Scope of Work
September 23, 2005
This scope of work includes assisting the City of Hutchinson (City) in preparing an Environmental
Assessment Worksheet (EAW) for the Water Treatment Plant (WTP) discharge constructed treatment
wetland. The new WTP will use reverse osmosis (RO) and biological filtration treatment technologies.
The City has decided to obtain a new National Pollution Discharge Elimination System (NPDES)
permit to treat this discharge stream in a constructed wetland and discharge the treated efFluent from
one ouffall to the South Fork of the Crow River. The treatment wetland is located within the former
"Bass Pond" area
The City has reviewed many options over the years for enhancing the former "Bass Pond" area. The
area has been abused through fill, negligence, and the intrusion of non-native species. The City has
begun a process of removal of the non-native invasive species, has worked extensively to eliminate
further encroachment through the construction of berms and plantings, and has created surface water
treatment areas to help improve the water quality of the runoff into=the wetland area. This project
further helps the City address the rehabilitation of the area by creating recreational and environmental
enhancements.
Our project approach assumes that the EAW is for the constructed treatment wetland, RO discharge,
and NPDES-related issues only. The WTP expansion has already been addressed in an earlier
Alternative Urban Areawide Review (AUAR) completed by the City.
Completion of the EAW will follow the "Guide to Minnesota Environmental Review Rules" and the
"EAW Guidelines' available from the Environmental Quality Board (EOB). The EAW process consists
of four steps:
• Step 1. Project proposer (the City) supplies completed data to the Responsible
Governmental Unit (RGU).
• Step 2. Responsible Governmental Unit (RGU) prepares an EAW.
• Step 3. The public can comment during a 30-day period.
• Step 4. RGU makes a decision about the need for an EIS, based on the EAW, comments
received and comment responses.
In the case of your facility, the RGU is defined as the MPCA because the MPCA has the greatest
authority over the project as a whole and will ultimately issue the NPDES permit. As the Proposer,
the City has the responsibility of providing all information to the MPCA pertaining to the project. Once
the MPCA considers the information complete, the MPCA is responsible for the preparation and public
notice of the EAW
The information to be provided by the Proposer can be provided in a variety of formats. We have
found that the most useful approach is to actually complete a draft form of the EAW with attached
pertinent figures and correspondence. The MPCA then only needs to edit and finalize the document
for publication. Technically, from the time the data submittal is considered complete, the MPCA has
30 days to prepare the EAW and approve it for distribution. However, we have found that the recent
MPCA workload has been the major setback at this point necessitating that the draft EAW be as
thorough as possible in an attempt to minimize the MPCA edits. Following the EAW's 30-day public
comment period, the MPCA has up to 60 days to prepare the Findings of Fact, respond to comments,
and distribute the notice of decision for an EIS.
5~~)
Task 1 -Project Meetings
• The Earth Tech Project Team will meet with City staff at specified milestones for planning and
executing the project. The specific purposes of these meetings are to provide effective, efficient
coordination to exchange information to meet project deliverable and schedule goals.
Task 1.1 EAW Project Initiation Meeting
Upon receipt of a Notice to Proceed, Earth Tech staff will meet with City. staff to verify project scope
and schedule and discuss key issues related to the EAW, such as data that Earth Tech already
possesses and any additional data requirements.
Deliverables: Meeting Agenda, Finalized Scope of Work and Project Schedule, Meeting Summary.
Task 1.2 Preliminary Draft EAW Review Teleconference
After submittal of the Preliminary Draft EAW to City staff, Earth Tech representatives will participate in
a teleconference with City staff to discuss their review comments.
Deliverables: Preliminary Draft EAW for submittal to MPCA incorporating City comments.
Task 7.3 Draft EAW Review Teleconference with the City and MPCA
After submittal of the Draft EAW to the MPCA, Earth Tech staff will hold a teleconference with City
and MPCA staff to discuss final revisions to the Draft EAW prior to public distribution.
• Deliverables: Meeting Agenda and Revised Draft EAW incorporating review comments for public
distribution.
Task 1.4 Response to Public Comments Teleconference
Earth Tech staff will participate in two conference calls with the City and/or MPCA to discuss EAW
public comments and responses.
Deliverables: Responses to public comments on EAW.
Task 2 -Review Existing Plans and Documents
Task 2 will occur concurrently with Task 1.
Task 2.1 Review Existing Information
Earth Tech staff will incorporate existing plans and project information in responses to the EAW
questions.
Deliverables: Pertinent project information will be incorporated in Draft EAW.
Task 2.2 Project Area Mapping
• Earth Tech will use existing mapping information and prepare figures for the EAW utilizing Geographic
Information System (GIS) tools and other mapping techniques that are commonly used by county and
municipal entities. Some. examples of environmental elements that will be mapped using existing
2
s(~)
• information sources include flood protection areas, geologic hazards, wetlands/wetland buffers from
National Wetland Inventory (NWI) and local mapping, steep slopes, highly erodible soils, sensitive
• species habitat, and unique natural areas.
Deliverables: EAW Figures.
Task 3 -Preparation and Submittal of Draft EAW Documentation
Earth Tech will prepare Draft EAW Documentation according to Minnesota Environmental Quality
Board Rules, Chapter 4410 and EQB and MPCA Guidance. The Draft EAW will include scaled color
maps generated in ArcGIS 9.1 and CADD (Microstation v.8 or AutoCAD 2005).
Task 3.1 Land Use
The land use element of the project will include a written description of current and future land use in
the wetland treatment area and vicinity.
Task 3.2 Civil Engineering
Civil Engineering related to the wetland treatment site and related discharge and preliminary NPDES
limits will be used to prepare responses related to the project description and engineering. The areas
draining to the wetland treatment area and related stormwater issues will be addresses using existing
information sources. Noise will be addressed in general terms. It is assumed that detailed noise
analysis study will not be required for this project. Air quality will be addressed in general terms. It is
assumed that detailed air quality analysis will not be required for this project.
• We will obtain information on the potential location of storage tanks and other potentially
contaminated sites at or in the vicinity of the site from MPCA. We have assumed the consultation with
the DNR Natural Heritage Program and the USFWS will provide the necessary information required to
address natural resource, and rare, threatened and endangered species issues. This typically will
suffice for an EAW unless unique features are noted in the DNR Natural Heritage database. As a
result, we have not included field work in our Scope of Work. We have assumed that consultation
with State Historic Preservation Office (SHPO) staff will provide the necessary information required to
address cultural resources. If the SHPO recommends that a cultural resource survey be conducted
we will work with the City to amend the Scope of Work and cost estimate to complete the required
survey using a subcontractor. We have assumed that the information from Minnesota Geologic
Survey (MGS) publications and the County Well Index (CWI) will provide the necessary information to
address geologic and hydrogeologic resources. We will use information for our wetland exemption
application and treatment wetland design to address wetland issues.
A July 27, 2005 letter from the MPCA has raised a wide range of issues, some of which they will want
to have addressed ih the EAW. We will augment and incorporate information generated in the
response to the letter in the EAW.
Task 3.3 Document Preparation
Task 3.3.1 Response to EAW Questions
Using data obtained in earlier tasks, we will complete the EAW form
•
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Task 3.3.2 Preliminary Draft EAW Document Production and Distribution
• Prepare 2 printed copies (each copy will include approximately 30 pages including up to 5
color figures no larger than 11 x 17) and one electronic copy of the Preliminary Draft EAW and
distribute to key City staff for review.
Deliverables: 2 printed copies and 1 electronic copy of the Preliminary Draft EAW.
Task 3.3.3 Preliminary Draft EAW .Editing Preparation and Submission of Draft EAW
to the MPCA
Include City edits in Preliminary Draft EAW (Task 1.3) to produce a Draft EAW for the MPCA
to use, submit 2 printed copies and an electronic copy of the Draft EAW to the MPCA, and 2
printed copies and an electronic copy of the Draft EAW to the City. Each printed copy is
anticipated to be approximately 30 pages in length and contain up to 5 color figures (11 x 17 or
smaller).
Deliverables: 2 printed copies and one electronic copy of the Draft EAW to the MPCA
2 printed copies and one electronic copy of the Draft EAW to the City
Task 3.3.4 Final Draft EAW Document Preparation and Distribution
Incorporate MPCA comments on Draft EAW. We have assumed that the MPCA will prepare
distribution copies of the document.
• Deliverables: 2 printed copies and one electronic copy of the Draft EAW to the MPCA
2 printed copies and one electronic copy of the Draft EAW to the City
Task 3.4 Assist the City with Responses to Comments
Prepare draft responses to comments for up to 5 comments (based on past EAW experience) from
review agencies and the public, with assistance from City staff, for submittal to the MPCA. If new
investigative work is required to respond to comments, we will work with the MPCA to determine a
scope and cost.
Deliverables: Up to 5 Draft responses to comments
L:lwork\hu[ch\83358\projmgflEAW scope 20050923.doc
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Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320.587-5151lFax 320-2344240
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Public Works
RE: Consideration of Detour Agreement for Highway 7 Improvements
DATE: October 17, 2005
Attached aze a Resolution and an Agreement related to the proposed detours during the Highway
hnprovements in 2006 and 2007. The State is required to compensate the City for use of its streets as
detour mutes: both the loss of life related to the additional use and the maintenance. As noted in the
agreement, there is a very specific process utilized to determine the value. The City has the choice to
• propose that an "Equivalent Overlay Method also be considered. Although the City is required to pay
for the additional testing and evaluation that is required, this may be beneficial to the City (This
method has proven to be cost beneficial in other situations for counties in this azea.). We will be
reviewing the costs to complete the non-destmctive testing required prior to the work commencing.
We believe that this work should be done this fall so that the choice of using this other method of
compensation is available.
This is a standard agreement, with wording that generally favors the state if funding is not available
or the City does not meet the State's expected level of service. However, we have had a good
relationship with Mn/DOT on this project and in other azeas, our conversations have clarified the
intent of the agreement, and we aze comfortable recommending its approval.
cc: Gary Plotz -City Administrator
Kent Exner-City Engineer
• John Olson -Public Works Superintendent
Panted on recycled paper- ~~~~
RESOLUTION NO. 12822
. RESOLUTION FOR LAYOUT APPROVAL
LAYOUT N0.2B S.P. 4302-44
TRUNK HIGHWAY 7 AND 22 - HUTCHINSON MN
(LETTING NO.1/PROJECT NO.06-01)
At a meeting of the City Council of the City of Hutchinson, held on the 11th day of August, 2005, the
following Resolution was offered by Councilmember Arndt and seconded by Councilmember Peterson
to-wit:
WHEREAS, the Commissioner of Transportation has prepazed a final layout for the improvement of
Trunk Highway 7 within the City of Hutchinson from Shady Ridge Road NW to High St NE and Trunk
Highway 15 within the City of Hutchinson from 5th Avenue N to 2nd Avenue N; and seeks the approval
thereof; and
WHEREAS, said final layouts aze on file in the Minnesota Department of Transportation Office in
Willmar, Minnesota, being marked, labeled and identified as Layout No. 2B S.P. 43024, and
WHEREAS, improvements to ciTy streets and appurtenances have been included in the said final layouts.
NOW, THEREFORE, BE TT RESOLVED that said final layout for the improvement of said Trunk
Highways 7 and 15 within the corporate linrits be and is hereby approved.
Upon the call of the roll, the fol]owing Council Members voted in favor of the Resolution: Mayoi Cook,
Councilmember Haugan, Councilmember Arndt, Councihnember Peterson and Councilmember Stotts.
• No Council Members voted against its adoption.
Approved this 27th day of September 2005.
Attest:
Mayor, Steven W. Cook
STATE OF MII~INESOTA
COUNTY OF MCLEOD
CTTY OF HUTCHINSON
I do hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and
adopted by the Counci] of the City of Hutchinson Minnesota at a duly authorized meeting thereof held on
the 27th day of September, 2005, as shown by the minutes of said meeting in my possession.
(SEAL)
•
City Administrator, Gary D. Plotz
~~~
• CITY OF HUTCHINSON
RESOLUTION NO. 12843
RESOLUTION AUTHORIZING STATE HIGHWAY 7 DETOUR AGREEMENT
IT IS RESOLVED that the City of Hutchinson enter into Mn/DOT Agreement No. 88758 with the
State of Minnesota, Department of Transportation (Mn/DOT) for the following purposes:
To provide payment by the State to the City for the use and maintenance of Adams Street, 5`h
Avenue NE and NW, Golf Course Road NW, McLeod Avenue NE, 6"' Avenue NE,
Washington Avenue East, and Water Street NW as a four-stage detour route during the
grading, surfacing, curb & gutter, sidewalk, storm sewer, lighting, signals, and Bridge No.
43016 (Main Street) construction and other associated construction to be performed upon,
along and adjacent to Trunk Highway 7/22 from Shady Ridge Road to 5th Avenue NE and on
Trunk Highway 15 (Main Street) from 2°a Avenue NW to 5th Avenue NW under State
Project No. 4302-44 (T.H. 7=119)
IT IS FURTHER RESOLVED that the Mayor and City Administrator aze authorized to execute the
Agreement and any amendments to the Agreement.
• Adopted this 25th day of October, 2005, by the City Council of Hutchinson, Minnesota.
Mayor -Steven W. Cook
City Administrator -Gary D. Plotz
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PRELETTING STATE OF MINNESOTA
SERVICES DEPARTMENT OF TRANSPORTATION
SECTION DETOUR AGREEMENT
S.P. 4302-44
S.P. 4304-51
S.P. 4308-25
S.P. 4308-31
Fed. Proj. No
State Funds
~~
The State of Minnesota
Department of Transportation, and
The City of Hutchinson
Re: Compensation for road life
consumed by the T.H. 7 detour
and maintenance of the detour
Mn/DOT
AGREEMENT N0.
88758
(T.H. 7=119)
(T.H. 15=151}
(T.H. 22=22)
(T.H. 22=22)
. STP 4301(012)
ORIGINAL
AMOUNT ENCUMBERED
$40,386.14
AMOUNT RECEIVABLE
(None)
THIS AGREEMENT is made and entered into by and between the State of
Minnesota, Department of Transportation, hereinafter referred to as
the "State" and the City of Hutchinson, Minnesota, acting by and
• through its City Council, hereinafter referred to as the "City."
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88758
WHEREAS, the State is about to perform grading, surfacing, curb and •
gutter, sidewalk, storm sewer, lighting, signals, and Bridge
No. 43016 construction and other associated construction upon, along
and adjacent to Trunk Highway No. 7/22 from Shady Ridge Road to 5`h
Avenue N.E. and on Trunk Highway No. 15 from 2°° Avenue N.W. to 5`h
Avenue N.W. in accordance with State plans, specifications and
special provisions designated as State Projects No. 4302-44
(T.H. 7=119), No. 4304-51 (T.H. 15=151), No. 4308-25 (T.H. 22=22),
No. 4308-31 (T.H. 22=22), and in the records of the Federal Highway
Administration as Minnesota Project STP 4301(012); and
WHEREAS, a four-stage detour will be required to carry Trunk Highway
No. 7 traffic on City streets during the contract construction; and
WHEREAS, Minnesota Statutes Section 161.25 authorizes the
Commissioner of Transportation to designate by order, any public
street or highway as a temporary trunk highway detour when it is •
determined that such detour is necessary for the purpose of
constructing or maintaining any trunk highway, and the detour shall
thereafter be maintained as a temporary trunk highway until the
designation is revoked; and
WHEREAS, the State is willing to reimburse the City for the road life
consumed by the detour as hereinafter set forth, such reimbursement
to be based on the income determined by the "Gas Tax Method" as set
forth in the -etour Management Study Final Report dated January 1991;
and
WHEREAS, at the request of the State, the City is willing to cause
its forces to maintain that portion of the Trunk Highway No. 7 detour
which is on City streets, and the State will reimburse the City for
such maintenance as hereinafter set forth; and
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88758
• WHEREAS, Minnesota Statutes Section 161.20, subdivision 2 authorizes
the Commissioner of Transportation to make arrangements with and
cooperate with any governmental authority for the purpose of
constructing, maintaining and improving the trunk highway system.
IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS:
ARTICLE I - DETOUR
Section A. Location
STAGE 1
Those portions of the Trunk Highway No. 7 detour that utilize City
streets are on McLeod Avenue from Trunk Highway No. 15 easterly for
0.19 miles to 6"' Avenue N.E., and on 6th Avenue N.E. from McLeod
Avenue easterly for 0.19 miles to County State Aid Highway No. 7
• (Bluff Street), and on 5`h Avenue N.E. from County State Aid Highway
No. 7 (Bluff Street) to Trunk Highway No. 7.
STAGE 2A
Those portions of the Trunk Highway No. 7 detour that utilize City
streets are on Water Street from Trunk Highway No. 7/22 northerly for
0.13 miles to 5"' Avenue N.W., and on 5th Avenue N.W. from Water Street
easterly for 0.46 miles to Trunk Highway No. 15, and on McLeod Avenue
from Trunk Highway No. 7 easterly for 0.19 miles to 6`° Avenue N.E.,
and on 6ih Avenue N.E. from McLeod Avenue easterly for 0.19 miles to
County State Aid Highway No. 7 (Bluff Street), and on Adams Street
from Trunk Highway No. 7 southerly 0.22 miles to Washington Avenue,
and on Washington Avenue from Adams Street westerly 0.20 miles Trunk
Highway No. 15.
STAGE 2B
Those portions of the Trunk Highway No. 7 detour that utilize City
• streets are on Golf Course Road from Trunk Highway No. 7/22 northerly
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88758
for 0.21 miles to 5`" Avenue N.W., and on 5i° Avenue N.W. from Golf •
Course Road easterly for 0.73 miles to Trunk Highway No. 15, and on
McLeod Avenue from Trunk Highway No. 7 easterly for 0.19 miles to
6`" Avenue N.E., and on 6`° Avenue N.E. from McLeod Avenue easterly for
0.19 miles to County State Aid Highway No. 7 (Bluff Street), and on
Adams Street from Trunk Highway No. 7 southerly 0.22 miles to
Washington Avenue, and on Washington Avenue from Adams Street
westerly 0.20 miles Trunk Highway No. 15.
STAGE 3
Those portions of the Trunk Highway No. 7 detour that utilize City
streets are on School Road from Trunk Highway No. 7/27 northerly for
0.78 miles to Golf Course Road, and on Golf Course Road from School
Road easterly for 0.77 miles to Water Street, and on Water Street
from 5`h Avenue N.W. southerly for 0.13 miles.
Section 8. Axle Loads and Over-Dimension Loads •
The City shall permit 10-ton axle loads on that portion of the Trunk
Highway No. 7 detour that is on City streets. Over-dimension loads
will not be permitted except in cases of extreme emergency.
Section C. Traffic Control Devices
The State may install, maintain and remove any traffic control
devices it considers necessary to properly control the detoured
traffic. Roadway markings, such as the centerline, edge lines and
necessary messages, may be painted by the State.
Section D. Maintenance
The City will cause its forces to maintain that portion of the Trunk
Highway No. 7 detour that is on City streets, and furnish all
necessary labor and materials, to the satisfaction of the State's
District Maintenance Engineer at Willmar.
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88758
• Section E. Citv's Failure to Adequately Maintain
If the City fails to properly and adequately maintain the Trunk
Highway No. 7 detour as provided in Section D. of this article, of
which failure the State shall be the sole judge, the State may
perform such work or cause it to be performed, as the State's
District Maintenance Engineer considers necessary, to properly and
adequately maintain the Trunk Highway No. 7 detour. The State may
retain the cost of such maintenance from any moneys then due, or
thereafter becoming due, to the City under this agreement. This
paragraph shall not be construed to relinquish any rights of action
that may accrue on behalf of the State against the City for any
breach of agreement.
Section F. Duration
The Trunk Highway No. 7 detour stages will each begin on the date the
State designates same as a detour by the placement of signs thereon
• and will cease when such signing is removed by the State. The State
shall provide the City with advance written notification identifying
the dates that the State intends to place and remove the detour
signing.
ARTICLE II - BASIS OF STATE COST
Section A. Gas Tax Method
The "Gas Tax Method" formula, as set forth in the Detour Management
Study Final Report dated January 1991, multiplies the Combined Tax
Factor per mile times the Average Daily Traffic count times the City
road length in miles times the duration of the detour in days to
determine the State's cost for the road life consumed by the detour.
Section B. Equivalent Overlay Method
The City has the option of doing an "Equivalent Overlay Method"
analysis, the procedure for which is set forth in the Detour
Management Study Final Report dated January 1991. A State-approved
•
5 5~-~~
88758
firm, at no cost or expense to the State, must perform testing and •
analysis.
The City shall keep records and accounts that enable it to verify any
claim that it might bring against the State for additional State
costs using the "Equivalent Overlay Method."
Section C. Maintenance
The State's cost for maintenance of the Trunk Highway No. 7 detour
shall be based on the "Gas Tax Method" formula as stated in
Section A. of this article. Since the City streets are not designed
to support 10-ton axle loads, additional maintenance can be expected.
The State's cost for maintenance of the Trunk Highway No. 7 detour
shall be equal to the "Gas Tax Method" amount plus 15 percent for
additional maintenance.
ARTICLE III - PAYMENT OF STATE COST •
It is estimated that the State's cost for the road life consumed by
Stage 1 of the Trunk Highway No. 7 detour is $529.95, based on a
Combined Tax Factor of 0.00392, an Average Daily Traffic count of
8,900 vehicles diverted from Trunk Highway No. 7, a City road length
of 0.49 miles and an estimated detour duration of 31 days.
It is estimated that the State's cost for the road life consumed by
Stage 2A of the Trunk Highway No. 7 detour is $10,337.46, based on a
Combined Tax Factor of 0.00392, an Average Daily Traffic count of
12,400 vehicles diverted from Trunk Highway No. 7, a City road length
of 1.39 miles and an estimated detour duration of 153 days.
It is estimated that the State's cost for the road life consumed by
Stage 28 of the Trunk Highway No. 7 detour is $4,228.90, based on a
Combined Tax Factor of 0.00392, an Average Daily Traffic count of
•
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88758
• 12,400 vehicles diverted from Trunk Highway No. 7, a City road length
of 1.74 miles and an estimated detour duration of 50 days.
It is estimated that the State's cost for the road life consumed by
Stage 3 of the Trunk Highway No. 7 detour is $3,687.94, based on a
Combined Tax Factor of 0.00392, an Average Daily Traffic count of
11,200 vehicles diverted from Trunk Highway No. 7, a City road length
of 1.68 miles and an estimated detour duration of 50 days.
The State's payment for the road life consumed for each stage of the
Trunk Highway No. 7 detour is equal to the amount computed by using
the "Gas Tax Method" formula plus any amount determined by using the
"Equivalent Overlay Method" analysis that is in excess of twice the
"Gas Tax Method" amount.
It is estimated that the State's cost for maintenance of Stage 1 of
• the Trunk Highway No. 7 detour is $609.44 (the "Gas Tax Method"
amount of $529.95 plus $79.49, which is 15 percent of the "Gas Tax
Method" amount).
It is estimated that the State's cost for maintenance of Stage 2 of
the Trunk Highway No. 7 detour is $11,888.08 (the "Gas Tax Method"
amount of $10,337.46 plus $1550.62, which is 15 percent of the "Gas
Tax Method" amount).
It is estimated that the State's cost for maintenance of Stage 2B of
the Trunk Highway No. 7 detour is $4,863.24 (the "Gas Tax Method"
amount of $4,228.90 plus $634.34, which is 15 percent of the "Gas Tax
Method" amount).
It is estimated that the State's cost for maintenance of Stage 3 of
the Trunk Highway No. 7 detour is $4,241.13 (the "Gas Tax Method"
•
7 5~f~
88758
amount of $3,687.94 plus $553.19, which is 15 percent of the "Gas Tax •
Method" amount).
The State may retain the cost of State performed maintenance, as
provided for in Article I, Section E. of this Agreement, from any
moneys then due, or thereafter becoming due, to the City under this
Agreement.
The State's estimated total payment amount for road life and
maintenance is $40,386.14 and is based on the sum of all the stages
of the road life consumed by the Trunk Highway No. 7 detour and
maintenance of the detour.
The State shall pay to the City the State's total road life and
maintenance payment amount, however, the maximum obligation of the
State under this Agreement shall not exceed $80,000.00, unless the
maximum obligation is increased by execution of an amendment to this •
Agreement. Payment shall be made after the following conditions have
been met:
A. Execution and approval of this Agreement and the State's
transmittal of it to the City.
B. Encumbrance by the State of the State's total road life and
maintenance payment amount.
C. Removal of State signing in accordance with Article I, Section F.
of this Agreement.
D. Notification by the State to the City that the detour signing has
been removed, and the number of days the detour was in effect.
E. Receipt by the State of a written request from the City, signed
by the State District Engineer's duly authorized representative, •
8
88758
for the payment of the State's total road life and maintenance
payment amount.
ARTICLE IV - GENERAL PROVISIONS
Sectioa A. Road Restoration
The City, by accepting the State's road life and maintenance payment
plan and total payment amount, does hereby release the State of its
obligation, pursuant to Minnesota Statutes Section 161.25, to restore
the City streets used as a Trunk Highway No. 7 detour to as good a
condition as existed before the routing of the detour traffic
thereon.
Section B. Termination of Asrreesnent
Each party may terminate this Agreement, with or without cause, by
providing the other party with written or fax notice of effective
date of termination. The State is not obligated to pay for services
• performed after notice and effective date of termination. Upon such
termination, the City is entitled to payment for services
satisfactorily performed under this Agreement prior to the effective
date of termination.
The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding
source; or if funding cannot be continued at a level sufficient to
allow for the payment of the services covered under this Agreement.
Termination must be by written or fax notice to the City. The State
is not obligated to pay for services performed after notice and
effective date of termination. Upon such termination, the City is
entitled to payment for services satisfactorily performed under this
Agreement prior to the effective date of termination, to the extent
the funds are available.
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88758
Section C. Examination of Books, Records, Etc. •
As provided by Minnesota Statutes Section 16C.05, subdivision 5, the
books, records, documents, and accounting procedures and practices of
each party relevant to this Agreement are subject to examination by
each party, and either the legislative auditor or the state auditor
as appropriate, for a minimum of six years from final payment.
Section D. Asrreemant ADDroval
Before this Agreement becomes binding and effective, it shall be
approved by a City Board of Commissioners resolution and executed by
such State and City officers as the law may provide in addition to
the Commissioner of Transportation or their authorized
representative.
ARTICLE V - AUTHORIZED AGENTS
The State's Authorized Agent for the purpose of the administration of
this Agreement is Maryanne Kelly-Sonnek, Municipal Agreements
Engineer, or her successor. Her current address and phone number is
395 John Ireland Boulevard, Mail Stop 682, St. Paul, MM 55155,
(651) 296-0969.
The City's Authorized Agent for the purpose of the administration of
this Agreement is Gary Plotz, City Administrator, or his successor.
His current address and phone number is 111 Hassan Street NE,
Hutchinson, MN 55350-2552, (320) 587-5151.
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• 88758
IN TESTIMONY WI-IEREOF the parties have executed this Agreement by their
authorized officers.
STATE ENCDMBRANCE VERIFICATION
Individual certifies that funds have been encumbered
as required by Minn. Sta t. §§ 16A.15 and 16C.05.
DEPARTMENT OF TRANSPORTATION
Approved:
By
By
District Engineer
Date Date
Approved as to form and execution:
MAPS Encumbrance No.
By
CITY OF HIITCHINSON contract Management
g~, Date
Title COMMISSIONER OF ADMINISTRATION
As delegated to Materials Management Division
ate
By
By
Date
Title
Date
•
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CITY OF HUTCHINSON
RESOLUTION
IT IS RESOLVED that the City of Hutchinson enter into Mn/DOT Agreement No. 88758 with the
State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the City for the use and maintenance of Adams Street,
5`h Avenue, Golf Course Road, McLeod Avenue, School Road, 6`s Avenue, Washington
Avenue, and Water Street as a four-stage detour route during the grading, surfacing, curb &
gutter, sidewalk, storm sewer, lighting, signals, and Bridge No. 43016 construction and other
associated construction to be performed upon, along and adjacent to Trunk Highway No. 7/22
from Shady Ridge Road to 5`s Avenue N.E. and on Trunk Highway No. 15 from 2"d Avenue
N.W. to 5`" Avenue N.W. under State Project No. 4302-44 (T.H. 7=119).
TI' IS FURTHER RESOLVED that the Mayor and the are
(Ti[k)
authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
•
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council
of the City of Hutchinson at an authorized meeting held on the day of
2005, as shown by the minutes of the meeting in my possession.
~s~~a~)
Subscribed and sworn to before me this
day of , 2005
Notary Public
My Commission Expires
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cave o~ r.~"c H~>
(title)
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a.
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Randy DeVries, Director ofWater/Wastewater Operations
Kent Exner, City Engineer
RE: Consideration of Accepting Bids for Letting No. 19 Project No. OS-23 (WWTF
Improvements -Building 90 Filter Press Control Panels)
DATE: October 17, 2005
• Attached is the Resolution Accepting Bids and Awarding Contract for Letting No. 19.
Bids were received and opened on Friday, October 7'". The respective bids are as follows:
• Ashbrook Simon-Hartley $86,330
The original manufacturer's quote to complete this construction was $64,000.
EarthTech, prof ect technical consultant, has reviewed and discussed the discrepancy between the original quote
and submitted bid with Vessco Corp. (see attached letter). EarthTech notes that the bid amount can be
decreased $10,200 to a revised total of $76,130 without affecting the quality or quantity of the proposed work.
We are convinced that the proj ect work was competitively bid and that revising the contract amount by issuing
a change order after awarding the contract is appropriate.
We recommend awarding this project in the amount of $86,330 to Ashbrook Simon-Hartley.
cc: GaryPlotz-City Administrator
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Subject: Recommendation of Work
.Belt FilterPress Control Panels
Dear Mr. DeVries
0n October 7, 2005, bids were opened for two (2) new control panels for replacement of the ;
exis#ing panets operating the existing beR filter presses in Building 90 at the WWTP. The project
was advertised far two weeks and one bid was received from Ashbrook with a bid of $$6,000.
Ashbraok the manufailurerfor the existing heft-filter presses and control panels, is tt~e most
fiamiliar wifh the existing presses and how to control them. The original budgetary quote for this
work was S$64,000 in March of 2004.
The change in price #rom the original quote was a result of several items. The originat estimate r
• from Ashk>rook did not include performance and payment bonds and were required as part of the
bidding documents.. The bidding documents also, required khe bidtlers to provide seven tlays and
multiple trips for on-site services and 3raining to insure that the existing belt filter presses would
work with the new control panels. Ashbrook's bid included $11,000 for three-,trips and .included
four additional travel days. The on-site services was specified in the event that another control
'..panel supplier that was unfamiliar with Ashbrook'belt filte[ presses would make sure thei existing
presses worked with a different suppliers control panels and logic. if the contrail is awarded to
Ashbrook; the insfaltation services could be reduced to one trip covering a week and would thus
reduce the contrail by $6,600.
:Additionally the bidding documents required variable frequency drives (VFD's), Two days prior'to ;
'the bid opening, Ashbrook notifietl Earth Tech; lnc. (Earth Tech), that VFD's were not requiretl.
However, there was not enough time to issue an addendum, so bids were received with VFD's
included and thus. the awarded contrail would be deducted removing the VFD's from the
contrail. Ashbrook's costs for the VFD's are $3,600. The last item of increase to the' bid was
the specification .calling for' an Allen-Bradley SCLSl05 PLC instead of the Allen Bratlley's
MicroLogx 1200 PLC in the original budgetary quote. The SCL5105 was. specified to match the
PLC's that will be supplied with the equipment for the upgrades at the wastewatertieatment
plant to provide a consistent' processor with the City's new equipment. This SCLS/05'increased-
"the project by approximately $5,000:.
{
~ ~ EarthTech Randy0eVdes
h~oua.n.ne®eluaw~wm City of Huichinsctn ?
October'11; 2005
Page 2
Basetl upAn the above summary, Earth Tech recommends the work be awarded to Ashbrook I
"with the understanding that following the signed contracts, a change order be issued crediting
he contract amount by $3,600 for removing .the VFD's= and $6,600 for reduang the', on-site ''
service requirements for a total credit of $10,20Q. If you have any questions, please contact our
.office. i
r
Sincerely,,
. %?~-
.Eric Meester P.E,
Prgject Manager
cc: Mike Mies, City of Hutchinson
L~gNORK4HUTCM650951PRO.MAG1lA1NARD RECOMMENDATION.DdC
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RESOLUTION NO. 12840
• RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 19
PROJECT NO.O5-23
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
improvement of:
The Hutchinson Wastewater Treatment Facility by furnishing of goods and special
services for supplying new control panels for the existing belt filter presses located in
Building No. 90, all in accordance with the Plans and Specifications on file in the
Office of the Director of Public Works, and
bids were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Bidder Amount Bid
Ashbrook Simon-Hartley Operations, L.P. of Houston TX $86,330.000
and whereas, it appears that Ashbrook Simon-Hartley Operations, L.P. of Houston TX is the lowest.
responsible bidder
NOW. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
• 1. The mayor and city administrator are hereby authorized and directed to enter into a contract
with Ashbrook Simon-Hartley Operations, L.P. of Houston TX in the amount of $86,330.00 in the name
of the City of Hutchinson, for the improvement contained herein, according to the plans and
specifications therefor approved by the City Council and on file in the office of the Director of
Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall
be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 25th day of October 2005.
Mayor
Administrator
•
5~~
Memo
Ta Mayor and City Council
Fran; Jean Ward, HRA 6cecutive Director ~',P~~r G'~ 7~-~
Date: 10/18/2005
Re: HRA Board recommendation for replacement of Ian McDonald
At the October 18,2005 HRA Board meeting, the names of people interested in serving on the HIZ4
Board were reviewed. The HRA Board recommended that Joel Kraft, because of his previous banking
and lending background would be a beneficial addition to the HRA Board.
Thank you for your consideration of this recommendation.
•
•
~c~~
• Memorandum
Date: Friday, September 16, 2005
To: Randy DeVries
Copy: Tom Card
HYom: Ed Nevers
Re: Odor Control Evaluation
Wastewater Treatment Plant
Background
~jj]DOl VOhf UE®
Hutchinson, MN operates a 3.2 MGD wastewater treatment plant located about 2 miles
Southeast of the town center. This treatment plant consists of a pumping/screening/grit removal
facility, oxidation ditch, secondary clarifiers, solids thickening/dewatering, and thermal drying.
• Last April there was an incident where a neighboring regional transportation maintenance facility
located South of the facility registered complaints over the dryer odor. In addition to the dryer
odor, there were also concerns about odors at the preliminary treatment facility (screenings and
grit removal) and a major pump station located in a baseball park.
Summary
The recommended approach for the dryer is to first increase the management level so that the
dryer only operates during favorable weather conditions. It is anticipated that approximately 80
days per year of favorable weather conditions will be available. This 80 day per year operational
strategy can dry today's entire annual biosolids production in a two shift operation. If the
biosolids dryer needs to operate for more than approximately 80 days per year, then further
control measures may have to be implemented. These further control measures would consist of
increasing the stack height and/or adding control devices. Increasing stack height to about 2'/z
times building height would cost approximately $100,000. Adding control devices to the dryer
has the risk of not offering substantial value due to the already ]ow level of dryer odor. The
additional odor removal offered by the control devices may be substantially lower on a
percentage removal basis due to the low level of incoming odor. In addition, all control
strategies are quite expensive, possibly over $3,000,000 for the ones that will offer the highest
level of control.
The continued addition and possible relocation of the Bioxide dosing system further upstream of
the main raw wastewater pumping station would provide odor control both for the pump station
and the Preliminary Treatment Building. It is recommended that the Bioxide dosing be
• monitored (influent nitrate analysis) to assure that full value is received.
~~~~
Odor control evaluation
Page 2
r 1
U
Site Visit
Tom Card and Ed Nevers arrived at the wastewater treatment site at about 8:00 AM on
Wednesday morning, September 7, 2005. There were morning thunderstorms with light and
variable winds. It was completely overcast and about 55 degrees F. The weather broke at about
11:00 AM and became warm (70's) and sunny. The dryer facility was just starting up and had a
very light burnt odor. The dryer currently operates about 160 hours per yeaz. The wastewater
treatment facility has substantial flexibility as to its solids disposal options. It can store about 90
days of liquid sludge and can either dispose of dewatered Class B solids or dried Class A solids.
The drier is a direct dryer that uses about 20,000 cfm of hot (800° F) air to dry a maximum of
1000 pounds per hour of solids. The dryer is normally operated at approximately 800 pounds of
dry solids per hour in order to optimize the operation and reduce odor potential. The dried solids
are then pelletized and stored in three storage silos (three months storage). The product is
mainly used on golf courses and produces no revenue at this time. The City is planning to
construct a membrane drinking water softening system that will reduce copper in the biosolids.
When copper is reduced, it is anticipated that the dried biosolids will be classified "exceptional
quality" and marketability will be improved.
Two belt presses provide either dewatered sludge to either the drier or to a truck loadout. Solids
appeazed to be in the 17% to 19% range off the belt press. There was a low odor level in and •
aoound the solids handling building. The drier odor was present in the fan room due to leaking
fan seals. Exhaust gas temperature is around 300°F. Exhaust gas is discharged through a 36"
diameter stack that is about 13 meters high. The building is about 10 meters high.
After observing the solids handling systems we visited the Preliminary Treatment Building. This
building housed fine screens, pista grit systems, influent channels, and grit/screenings storage.
The odor was quite low, but there was moderate corrosion throughout the facility indicating that
higher odor levels may have been present in the past. The plant is fed exclusively by force mains
with the largest force main system supported by a Bioxide dosing system. We visited this pump
station and both Bioxide pumps were operating. The pump station had fine screens as well as
pumps. The wet wells were open structures and odors were easily detected.
Discussion
Drier
The drier odor is easily detected near the source, but still quite light. The odor is similar to
sludge drier odors typically encountered after the odor control equipment. It would require
sophisticated odor control equipment to further reduce the odor. The odor is likely to be
dominated by dimethyl disulfide. This compound is very persistent and reducing the
concentration substantially may have only a small affect on odor perception. Based on this and
the operational flexibility of the plant, amulti-phase approach to managing this odor is
recommended. •
Odor control evaluation
Page 3
Phase I -Enhanced System Management
This approach is based on the concept of only operating the drying system during periods of
favorable wind direction and atmospheric stability. Atmospheric stability is commonly put into
six classifications; Afor maximum mixing through F for minimum mixing. An evaluation of
receptor locations and stack dispersions will allow for the establishment of criteria that will
identify acceptable combinations of atmospheric stability and wind direction.
In order to implement this approach the facility needs to install (preferred) or have access to a
nearby or on-site meteorological (weather) station. This needs to a fairly high quality station [hat
has low threshold windspeed and complete data logging. The station software would be
programmed to produce alarms when the weather conditions were unfavorable to operating the
dryer. The cost of the station is anticipated to cost between $15,000 and $30,000 (installed)
depending on accessories.
In addition, it is recommended that the. services of a local meteorological consultant be procured
to have an advanced prediction of favorable weather conditions for the operation of the dryer.
The cost for this service will depend on the level of service selected. Providing access to real
time data from the meteorological station to the consultant should result in better negotiating
position on fees. The consultant should be able to identify probabilities for time of year to dry
solids. It is also anticipated that he should be able to identify likely days within 20 days in the
• future and likely times of day within 5 days in the future. These short-term predictions will
allow for more efficient scheduling of the dryer operation. At this time we are anticipating that
there will be about 80 days of favorable conditions per year.
Phase II -Increase Stack Height
Currently the stack is within the building downwash wake. The rule of thumb is that the stack
must be over 2.5 times the building height to stay above the building wake. This value can be
established exactly by simple atmospheric dispersion modeling. The stack will likely have to be
raised to about 100 ft to clear the building wake. To accomplish this, the existing stack would
need to be removed and a new (more stout) stack built in its place on a new foundation. It is
estimated that this will cost about $150,000. It is recommended that this be studied carefully
prior to implementation because this approach will only benefit receptors that are about 500 m or
closer to the facility. This is also recommended to be deferred until after a considerable amount
of on-site meteorological data is obtained so the actual site data can be used to provide decision
support analysis for project evaluation.
Phase III -Add Control Devices
The least costly control device would be an afterburner. This consists of an insulated chamber
(about 700 ft3) that has a 2 second detention time at 1,400° F. It would be located on the roof and
would cost $750,000 to $1,000,000. It will increase natural gas usage by just over a factor of
two. There is concern about the benefit of this technology because the existing odor is roughly
equivalent to the odor that normally is present after this device.
~,ra)
Odor control evaluation
Page 4
•
The next level of control would either be a regenerative thermal oxidizer (RTO) or a three stage
packed tower. Both of these technologies will require a large (60'L x 30'W x 30' H) building
located adjacent to the structure. The total project cost for this will likely be between $2,500,000
and $3,500,000. Even though the RTO is the more traditional approach for this application, the
packed tower system has an edge because it can achieve higher levels of removal. Again, typical
RTO exhaust for sludge driers is similar to the existing exhaust odor. The 3M facility just up the
street has a Huntington three-chamber RTO that will be the same size as [he one required for this
facility.
Preliminary Treatment
This facility had a very low level of odor during the site visit. It is recommended at this time that
the Bioxide dosing continue to manage hydrogen sulfide odors at this facility. It is
recommended to monitor room hydrogen sulfide levels and influent nitrate levels to verify the
performance of the Bioxide. An influent nitrate level over 1 mg/1 is an indicator that the Bioxide
is being overdosed.
Pump Station
The main pump station odor can be reduced by moving the Bioxide dosing system further
upstream. Bioxide has an active life of over 12 hours so it can be moved further upstream and
offer control to more to the system. Ideally it should be located where flow would take •
approximately one hour to reach the main lift station. The dosing location should have the
following properties:
1. Secure area.
2. Delivery truck access
3. Continuous flow
4. Power/communications
5. A major tributary to the main pump station.
The location can either dose into a pump station or directly into the collection system. The
Bioxide should reduce wet well odors by up [0 90%, but will not affect the odors from the
screening operation.
October 25, 2flD5
Odor Control Evaluation
pity of Hutchinson
c'ay of
]L~!O1VOH[1EA
Evaluation Scope
. Raw Vvastewater Pumping Station
. Preliminary Treatment Building
• BiQSOlids De+watering/Processing Building
,~®onroxuFP
i !~g
f
T©rn Card
Environmental Management Consultant
• Has written seven books on Wastewater Odor
Control
•~ Participated in the design of over 5fl facilities
including Orange County, Chicago, Seattle, and
Miami
. Has completed multiple WERF related projects
on Qdor Control Technology
• Chairman of the Air Quality Technical
Committee (ASCE)
. Vice-Chair of the Odor/VQC Technical Sessions
(W EF} ~DONCa!HLIE°
Raw 1Nastewater Pumping Station/
Preliminary Treatment Building
• Move Bioxide Feed System upstream of
pumping station
. Qptimize Bioxide dosage by measuring Nitrate
at Preliminary Treatment Building
(Maintain cl rng/I}
~oonrvrruF~
.+ , 2
4 ~ C~ !
Biosolids Dewatering)
Drying Building Characterization
. Biosolids Dewatering operation
. Minimal odor
• Bios©lids Drying Qperation
. Light odors
. Typical of odors encountered after odor control
equipment with most dryers
Sophisticated odor control equipment required
to further reduce odor
~jj]DONQHUEY
Biosolids Dewatering/Drying Building
Recommended Approach
Phase I -Enhanced System Management
Phase II (if required) -Increase Stack Height
Phase III (if required} -Add. Control Devices
~DO!'IJQHUE~
Phase I -Enhanced System Management
^ Meteorological station ($15,000-$30,000
• Produce alarms with unfavorable weather
conditions
^ Obtain services of meteorological consultant
to predict advantageous drying data
,~r~on~v~-uF°
Phase II -Increase Stack HeEght
. Raise t© 100 feet ($150,000)
^ Benefits only nearby receptors
DONOHUF"
f 4
i , ~ C 1_
Phase III -Add Control Devices
• Afterburner ($1,000,000) -May provide
minirraal benefit
. Packed Tower scrubber or Thermal ©xidizer
«z,soo,ooo - ~3,soo,o00}
DOIVOHU~`
I~eeommendatiQn
Impiement "Enhanced System Management"
(Phase I}
~~onrvHUE~
`'` i
n
u
Memo
To: Mayor and City Council Members
From: Brad Emans, Fire Chief
Date: 10!10/2005
Re: Wildlife Area Fires /Snow and Ice Rescue Equipment
In June of this year the local area snowmobile dub "Sno-Pro's" presented the fire department with a
check for $5,000.00 to be used for any firefighting /rescue equipment we needed or perhaps even fund
a worthwhile project that we have been working on.
The money could not have come at a better time for us. We have been discussing wild land grass fires,
snow and ice rescue procedures for almost two years and have been trying to figure a way to gather
enough money to purchase the equipment necessary to be able to provide that service in a more
efficient manor than we were previously capable of.
• We are now very proud to say that we have finished the research, testing, and price bidding, on the
solution to our dilemma. We have purchased asix-wheel drive; lwo seat, Polaris ATV, askid-unit water
pump, 70-gallon tank, hose-reel and hose, and a trailer to haul the equipment.
Cost: The total project cost came in at $19,627.00.
Fuhding: As stated before we were able to secure funding from the Sno-Pro's, we received a grant
from the United States Fish and Wildlife Service (Rural Assistance), the remainder came from the
Hutchinson Fire Department annual fundraiser. No budget money was needed to complete this project.
InService: We expect to have the equipment in service by the end of October.
Council Action: We are asking the city to accept the funds used for this project, and to accept the
equipment being purchased from these donations.
If you have any questions, feel free to contact me at 583-4483.
` ~)
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MEMORANDUM
POLICE /EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Dan Hatten, Director of Police /Emergency Management Service3
DATE: October 5, 2005
RE: Booking /Mug shot System
The current booking /mug shot / ID system that the police department uses was purchased
several years ago. The software program was written in a programming language that is
rarely used anymore. Approximately 2-3 years ago, the owner of the company passed
away and within a couple of weeks of his son's taking over the company, the first thing they
did was to drop any technical support for the system as it was. so old.
Currently, we do not'have technical support for this system and if we ever had a major
"crash" of the system, vre would be without. Director Kloss has stated that this is a system
that neither he nor Jackie are in a position to do any regular maintenance /troubleshooting
as it is old and unfamiliar`to them.
We have obtained two different quotes; one from ImageWare Systems Inc. and one from
Cogent Systems. The price difference between the two is $222.99. ImageWare System is
currently being used in Washington County, MN. Sgt.'Dobratz completed a site survey of
the system and received positive feedback from the administrator of that program in
Washington County. There are. very few systems on the market that cater to the needs of
law enforcement.
This system would allow us to take booking photographs of suspects, as well as creating
photo line-ups. At this time, due to the additional costs, we do not intend to make this an
ID system as well (cost vs. need of service).
2005-01-0009
~C~~
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* ~C;'cantitw~ae to be in ctantacfi with U.S. Fctstatl
Service representatives..
• T~iscuss aptiatas fc~r cieveltapment oaf private
buildi~ fear a lease tca the Fast CffEce.
Fravide infcarruatican tca Fast affice l1y June.
fib
Forst Av~enu~ Red'evetopm~nt
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~ CITY OF HUTCHINSON
MEMO
Finance Department
October 18, 2005
TO: MAYOR 6 CITY COUNCIL
FROM: ICEN MERRILL, FINANCE DIRECTOR
SUBJECT: 2006 GENERAL FUND BUDGET PARAMENTS
Following our workshop on Tuesday, October 11 the City Council
directed staff to adjust the General Fund budget. Two scenarios
were discussed.
Scenario 1 General Fund reflects 2006-tax rate the same as 2005.
Scenario 2 takes an earlier proposal to have an increase of 50
over 2005 and then compromise between this amount and scenario
number 1.
As staff prepares the needed adjustments we want to review the
attachment to be sure our direction is correct.
H:\DOC\City council memo l.doc
•
1 CS /
•
•
Object Description
09001 GENERAL FUND
TAXES
LICENSES
PERMITS
INTERGOVERNMENTALREVENUE
CHARGES FOR SERVICES
FINES & FORFEITS
INTEREST ON INVESTMENTS
REIMBURSEMENTS
TRANSFER
TOTAL REVENUES
EXPENDITURES
GENERAL GOVERNMENT
PUBLIC SAFETY
STREETS & HIGHWAYS
CULTURE & RECREATION
AIRPORT
MISCELLANEOUS
TOTAL EXPENDITURES
Revenue Over (Under) Expenses
Tax Levy
General Fund Budget
Scenario 1
2005 2006
Requested Budget
Adopted 10/11/05
Adjustments
3618290 3,922,041
44900 44,900
292500 287,100
2369536 2,631,300
1482195 1,580,815
68000 68,000
40000 55,000
284D63 243,422
1546000 1,613, 500
9,745,484 10,446,078
1, 779,164 1, 947, 574
3,258,652 3,467,325
1,422,805 1, 799, 703
2,109,936 2,078,262
107,494 137,316
1, 067,433 1, 085, 983
9, 745,484 10, 516,163
General fund 3,606,290
Debt Service 1,419,600
TOTAL LEVY 5,025,890
TAX RATE 59.209%
Estimated Tax Capacity
Tax Levy 5% Increased
General fund
Debt Service
TOTAL LEVY
(70,085)
1, 947,574
3,467,325
1, 799, 703
2,078,262
137.316
1,085,983
10,516,163
(131, 803)
increase % increase
3,910,041 8.4% 3,848,323 6.7%
1,492,989 5.2% 1,492,989 5.2%
5,403,030 7.5% 5,341,312 6.3%
59.209% 58.533%
$ 9,125,352
3,786,605
1, 492, 989
5,279,594
Scenario 2
2006
Requested Budget
with compromise
Levy
3,860,323
44,900
287,100
2,631,300
1,580,815
68, 000
55,000
243,422
1,613, 500
10, 384, 360
5.0%
5.2%
5.0%
~~~~
Certification as to Sufficiency of Number of Signatures to City Charter
Amendment Petition
I, Gary Plotz, as City Administrator for the City of Hutchinson, pursuant to Minnesota Statute
§410.12, have examined those certain petition papers submitted to the Hutchinson City Council
by a committee of petitioners headed by Coleen Mix and have compared the signatures contained
on said petition papers to a list of registered voters in the City of Hutchinson provided to me by
the McLeod County Auditor.
Upon examination of those signatures with the voter registration records, I have found that the
number of signatures contained in the petition papers insufficient to require a vote on said City
Charter amendment.
My examination of said signatures resulted in the following:
Number of valid signatures required for a vote on proposed City Charter amendment: 347
Number of signatures contained on petition papers: 351
• Number of signatures found to be not valid because they were not registered voters in the
City of Hutchiuson or were duplicate signatures: 64
Number of signatures that were valid: 287
Number of additional valid signatures required to cause an election to be required on the
proposed City Charter amendment: 60
Submitted to the City Council this 25`h day of October, 2005.
Gary D. Plotz
City Administrator
•
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po! S.rp
•
CITY OF HUTCHINSON
-cirr couxciL-
AGENDA - CITY COUNCIL ND. 1.D2
DATE 9-9-86; updated 1995 SOURCE ADMINISTRATION
Regular city council meetings are held the second and fourth
Tuesdays of each month. Complete council packets are prepared by
the administrative secretary by 5 p.m. on the Friday before a
council meeting, for weekend distribution to council members.
All agenda item titles must be identified to the city
administrator (or secretaryy as soon as they are known, or no
later than noon on the Thursday before an upcoming council
meeting. All supporting written documentation (copy-ready) shall
be submitted by 9 a.m. on the Friday before the upcoming council
meeting to allow for printing of the packet.
. Any additional items submitted after the agenda deadline would
require approval of the entire city council for consideration at
the council meeting, in order to keep handouts on the day of the
meeting at a minimum.
•
Fl~
C
•
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-587-5151/Fax 320.234-4240
M F M O R A N I) 11 M
TO: Mayor and City Council
FROM: City Directors
RE: Consideration of Policy Regarding Council Agenda Deadline
DATE: October 18, 2005
The currently approved policy ofthe City indicates the following deadlines for the Council Agenda:
Agenda Items Thursday noon, prior to Council Meeting
Supporting Information Friday 9 a.m., prior to Council Meeting
The City administration and staff completed a 90-day trial period for changing the deadlines to be
Tuesday at noon, one week prior to the Council meeting, for both items. Although some change in
• the deadlines are warranted in order to better serve the public, we would recommend that the
following deadlines be considered:
Draft Agenda Tuesday noon, prior to Council Meeting
Final Agenda &
Supporting Information Thursday noon, prior to Council Meeting
The Directors (noted at the end of this memorandum) recommend consideration of this timetable
based on the following concerns related to the deadlines in effect during the trial period. General
comments from all Directors aze listed first, followed by specific concerns.
Discussions with Matt McMillan, Publisher of the Hutchinson Leader, indicate that neither the
County nor School District currently provide an advance copy of their agendas. He greatly
appreciates the City's efforts in providing this service, but he also understood our concerns and
that our services exceed that of the other governmental units. Our conversation indicated that the
timetable proposed above would coordinate well with the newspaper's needs. He requested that
the draft agenda be in enough detail to understand the topic. He also noted a desire to have more
discussions with City representatives related to the newspaper's efforts to improve dissemination
of information to the public
n
U
Printed on recycleA paper - ~ ~ V J
Council Agenda Policy -Page 2
October 18, 2005
• GENERAL COMMENTS
• During the trial period, Directors had only 4 working days to respond to issues raised by the
Council at the previous Council meeting. Previously we had 7 days to respond. This is a
significant amount of time to lose (40%) in the investigation of topics, and the development of
supporting and presentation documents. We believe that the quality of the response can be
negatively affected, and that there is more value to the City Council and the public in the
provision ofwell-researched and documented material.
The prompt and timely response to issues that arise is extremely important. Many important and
timely issues arise during the week prior to the Council meeting that supposedly could not be
addressed if they came in a$er Monday (Tuesday morning is needed to prepare the
documentation). Government is often seen as slow and bureaucratic. Time is money in many
situations. We believe that it is usually neither efficient nor effective to delay many (ifnot most)
of these decisions, and that the proposal includes the appropriate balance between response and
timeliness.
ECONOMIC DEVELOPMENT (EDA) DIRECTOR
• It has happened that information needed for a presentation to the City Council came in after the
Council Packet deadline. Rather that allowing the Council to review this information over the
weekend, I was forced to hand it out at the Council meeting. I believe that I can provide better
information to the City Council if I have the extra time to reseazch it and have it included in the
Council packet. I am requesting that we utilize the deadline proposed above, or revert to the
previously established deadlines for the Council Agenda & Packet.
FINANCE DIRECTOR
• Purchasing approval under the current city's policy requires purchases over $15,000 to have
city council approval.
o Timing issues as some departments are in process of quotes at time of agenda
deadline. In some cases cannot start earlier as storage and timing issues are involved
o Quotes cannot be held open for potentially up to 3 weeks before being acted upon.
o Current examples are gasoline and diesel fuel purchase. Some special items for
Creekside that could potentially delay production
HUMAN RESOURCES DIRECTOR
• If we need to bring an item to the Directors for review and recommendations, we would need to
do that on the Monday that is 8 days before the deadline, so that we can further address issues
that come up from the director discussion. It is very difficult to turn that around in 4 working
hours. So, things that could have been on an earlier agenda get put off to a later agenda- e.g. the
compensation plan executive summary presentation by the consultant.
PLANNING/ZONING/BUILDING DIRECTOR
• Even though there was an exception to the policy for items that were on the Planning
Commission agenda, time sensitive projects still arise regarding plats, conditional use permits,
• subdivision and development agreements, etc. There have been several situations where people
or projects have been delayed while waiting approval.
q ~3~
Council Agenda Policy-Page 3
October 18, 2005
PUBLIC WORKS DIRECTOR
• Specific timetables are required in order to meet publishing and notice periods included in state
statutes. These include the length of time an advertisement for bid needs to be advertised, and the
LJ
notice required for both assessment and public hearings. We also need time between each of
these processes to complete the required documentation, which for assessment roles can often be
very extensive. Since the required process for advertising requires us to usually open bids on the
Friday or Monday after a Council meeting, this often gives us only a day or two to complete a
substantial amount of work. This work almost always involves very significant analysis and
calculations. A high degree of accuracy is also required, because a mistake may require
readvertisement and major delays. We also often need to check references, insurance and other
issues. Although it has been suggested to delay the process until the next Council meeting, this
has the potential to delay the entire process by two to eight weeks. A lack of a timely program
can affect many areas of the project: effected residents see the time on the project drag out,
contractor's must hold open their bids longer (increasing their risk and other associated costs,
which will likely relate to higher costs for the City) and some contractor's may not bid at all due
to the need to coordinate work for the construction season.
Construction projects and consulting contracts often have unexpected conditions arise that create
the need to complete a revision to the contract. The construction and consulting contracts require
that Change Orders or contract amendments be approved prior to the work commencing. We
cannot feasibly wait over three weeks to make a decision that stops or delays work. We often
have many complicated and time-sensitive projects going at any one time, many of which
involve Consultants.
We often receive time-sensitive materials from the State (Mn/DOT, MPCA, Department of
Health, DNR, etc.). As noted in the general comments above, the extra two days of time
proposed provides time for inclusion of late arriving material and/or a more thorough review and
documentation of the issues.
Based on these issues and concerns, we recommend consideration ofthe proposed timetable noted on
the first page of this memorandum.
~,
Publ or s Direc r
Director of PRCE
/ `~
~~~~
D' ector of Info on Services
C
•
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350.2522
320-587-5151/Fax 320.234-4240
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Public Works
RE: Roundabout Open House
Tuesday, November 29'~ from 6:00 p.m. to 8:00 p.m. at the Event Center
DATE: October 18, 2005
The City and Mn/DOT (Minnesota Department of Transportation) will be holding a joint Open House as noted
above to provide information and receive feedback related to roundabouts that are proposed for construction in
the Hutchinson area. The City's first roundabout is currently under construction on Golf Course Road, and will
be open next spring. Mn/DOT is currently proposing to construct a roundabout at the intersection of State
Highway 15 and North High Drive (CSAH 12) in 2008. Two additional roundabouts are also proposed to be
constructed on State Highway 7 in the Mayer area in that approximate time frame. We will have several
presenters at the Open House from Mn/DOT, as well as potential support from a representative from a
consulting firm, and from another community. There is a wealth of information and videos on increased safety,
reduced delay time, ability to handle traffic and other issues that will be covered. A draft agenda is as follows:
I. Introduction noting proposed upcoming/current projects (Golf Course Road, Mn/DOT proposal at
TH 15/North High Drive, future TH 7 roundabouts)
2. Overview of roundabout trends and statistics (Mn/DOT presentation).
3. Specifics of current and proposed projects.
1. Golf Course Road (in detail)
2. TH 15/North High DriveICSAH 12 (in detail)
3. TH 7 (broad overview)
4. Q&A
5. Open Discussion
We will complete the forma] presentation in about an hour, leaving the last hour for questions and answer, and
informal discussion. Please let me know if you have any questions or comments. We welcome your
involvement, and ask your consideration in setting this as an official meeting so that all Council Members and
the Mayor are able to attend. Thank you!
• cc: Gary Plotz -City Administrator
City Directors
Printed on ruydcd paper -
~«~
C~
RESOLUTION NO 12836
VARIANCE REQUESTED BY KELLY GORANSON TO REDUCE DRIVEWAY SETBACK
FROM 5 FEET TO 0 FEET TO ADDRESS DRAINAGE PROBLEMS LOCATED AT
145-10TH AVE. N.E.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Kelly Goranson, property owner, is requesting a variance to reduce driveway setback from 5 feet to 0 feet to
address drainage problems located in the azea.
Legal Description: Lot 10 in Block 3 of Hansen's North High Addition
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anhcrpated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
• CONCLUSION
The City Council hereby approves the variance based on the hardship of excessive drainage in the azea, but
approves the variance with the following conditions:
1. The boulevazd tree must not be disturbed. Work with the City Forester to
determine location.
2. Keep driveway 1 foot from the fence at all places.
3. Provide five spot elevations along the driveway prior to pour, to make sure the
northern section of the driveway will accept water rather than retain water.
4. The City Engineer must complete an inspection ,before the driveway is poured.
5. Moving or removal of utilities. is at the property owner expense.
6. The driveway must be jointed in the front to allow for ease of replacement if there
is street reconstruction.
Adopted by the City Council this 25`h day of October, 2005.
ATTEST:
Gary D. Plotz
• City Administrator
Steven W. Cook
Mayor
~,~~,~
C
•
DATE: October 18, 2005
TO: Hutchinson City Council
Hutchinson City Center
111 Hassan Street SE
Autcbiosoa, MN 55350-2522
320.587-5151/Fax 320.234-A240
MEMORANDUM
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A VARIANCE SUBMTI'ED BY KELLY GORANSON, PROPERTY OW NER, TO REDUCE
DRIVEWAY SETBACK FROM 5 FEET TO 0 FEET TO ADDRESS DRAINAGE PROBLEMS LOCATED AT 145-
10"' AVE N.E.
Pursuant to Section 154.057, Hutchinson Municipal Code, the Hutchinson Planning Commission is hereby submitting its findings of fact
and recommendation with respect to the aforementioned request fora variance.
HISTORY
Kelly Goranson, property owner, is requesting a variance to reduce the driveway setback to 0 feet. The ordinance stipulates that when
replacing an existing driveway the setback is 3 feet from the property line. New driveways must be 5 feet from the line. Mr. Goranson
states his hazdship as the lot is lower than the surrounding properties and the drainage runs across his lot. The gravel driveway erodes to the
street and into the storm sewer.
FINDINGS OF FACT
The required application and fee was submitted.
~. Notices were maIIed to the surrounding property owners as well as published in the Hutchinson Leader on October 6, 2005.
3. There were no neighboring property owners present at the public hearing objecting to the request.
4. The pavement also would be required to be constructed in a "V" pattern to assist in keeping the drainage in the center of the
driveway..
5. When the detached garage was constructed, the lot coverage was 16% of the reaz yazd. The maximum coverage is 25%.
Therefore, the gazage was compliant with the ordinance.
6. The City Engineer and Public Work Superintendent will review the street drainage problems.
RECOMMENDATION
The Planning Corrartission voted 3 ayes, l nay and 1 abstain, to recommend approval of the Variance with the hazdship based on the
drainage problems in the neighborhood with the following conditions:
1. The boulevazd tree must not be disturbed. Work with the City Forester to detemrine location.
2. Keep driveway 1 foot from the fence at all places.
3. Provide five spot elevations along the driveway prior to pour, to make sure the northern section of the
driveway will accept water rather than retain water.
4. The City Engineer must complete an inspection ,before the driveway is poured.
5. Moving or removal of utilities is at the property owner expense.
6. The driveway must be jointed in the front to allow for ease of replacernent if there is street
reconstmction.
Respectfully submitted,
Dean Kirchoff, Chaimran
Hutchinson Planning Commission
Cc: Kelly Goranson, 145 -10th Ave NE /y~ \\
-Printed on recycled paper- \ (1 r
C
lYf E l~%I C~ I2 A N ~T
TO: Mayor and City Council
FROM: Kent Exner, City Engineer
RE: Consideration of a Variance to Reduce Driveway Setback From 5 Feet to 0 Feet
to Address Drainage Problems Located at 145 -10`n Ave NE
DATE: October 19, 2005
As discussed at the October 18`s Planning Commission meeting, we have reviewed the impacts of the proposed
driveway improvements at 145 - 10"' Ave NE to neighboring properties.
• The construction of the concrete driveway along the side yazd where a gravel surface currently exists will
address several drainage related issues including lack of a formal outlet for rear yazd drainage, erosion of the
gravel surface, and graveUsediment spilling out into the roadway and ultimately into the storm sewer system.
Immediately adjacent property owners have indicated that they are pleased that these issues are being
addressed.
The property owner at 146 - 10'" Ave NE (Beverly Zumach) directly across the street from the driveway has
eicpressed some concerns with the proposed improvements. Due to the existing roadway being higher on the
opposite side of the street, the curbline along 146 currently collects the stormwater runoff from the north side
and the subject driveway. Over time the water and sewer services have settled in front of the 146 property
causing water to stand in the curbline, which is typical of an older neighborhood. There is a catch basin
structure near the westerly limits of the 146 property that eventually collects the majority of the stormwater. To
remedy the existing curbline settlements, we esrimate that approximately $2,500 of curb replacement, street
patching and restoration expenses would be required.
At this time, this section of 10"' Avenue NE is included in the Five Year. Capital Improvement Plan and
scheduled to be addressed in 2008. When this roadway is either rehabilitated or reconstructed, the existing
stormwater flow and standing water/settlement issues will be addressed. Until then, we recommend that City
Public Works continue to patch azeas along 10's Avenue NE per their normal maintenance procedures.
The proposed driveway improvements appeaz to resolve some of the drainage issues within the neighborhoods
along lOs' Avenue. Unless directed otherwise, the street drainage problems should not be addressed until a
formal street rehabilitation/reconstruction project is completed.
cc: 7ohnRodeberg-Director of Public Works
]ulie Wischnack - Director of Planning/Zoning/Building
Gary Plotz -City Administrator
~Ci~
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~~
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CERTIFICATE OF SURVEY FOR KELLY GORANSON a~
LOT IQ BLOCK 3, HANSONIS NORTH HIGH ADDITION SFa F~'FO
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PELLINEN IAflD SURVEYING - FMCI9ILSDN 11N JDB N0. 99117 DK P-Y3f PO
DIRECTOR'S REPORT -PLANNING DEPARTMENT
To: Hutchinson Planning Commission
. (Persons in attendance at Planning Staff Meeting (in bold)
Fmm: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt,
Jean Wazd, Judy Flemming, John Rodeberg, P.E., Kent Exner, John
Webster, Michael Ktunm, John Olson, Lenny Rutledge, Kyle Dimler,
Mark Schnobrich, Mazc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan
Hatten, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz
Date: October 3, 2005 -Meeting Date: October 18, 2005
Re: Kelly Goranson, property owner
VARIANCE
Brief Description:
The property owner, is requesting a variance to reduce the driveway setback to 0 feet. He has
presented a drawing, after a site inspection by staff, indicating a 2 foot setback. The ordinance
stipulates that when replacing an existing driveway the setback is 3 feet from the property line.
New driveways must be 5 feet from the line. Mr. Goranson states his hardship as the lot is lower
than the surrounding properties and the drainage runs across his lot. The gravel driveway erodes
to the street and into the storm sewer.
• GENERAL INFORMATION
Existing Zoning: R2 (Medium Density Residential)
Property Location: 145 - 10t° Ave NE
Lot Size: 80' X 100'
E~sting Land Use: Single Family Residential
Adjacent Land Use
And Zoning: R2 (Medium Density Residential)
Comprehensive
Land Use Plan: Traditional Residential Neighborhood
Zoning History: N/A
Applicable
Regulations: Section 154.057, Hutchinson Municipal Code
SPECIAL INFORMATION
Transportation: 10'" Ave NE
Parking: N/A
q~~t~
Variance
Kelly Goranson -145-10te Ave PiE
Planning Commission- October 18, 2005
Page 2
• Analysis and
Recommendation: Staff was in favor of the variance noting the hardship of drainage in the
area. They discussed the possibility of keeping the driveway away from
the neighboring fence and filling the area with rock or crushed concrete.
The pavement also would be requved to be constructed in a "V" pattern
to assist in keeping the drainage in the center of the driveway. When
the detached garage was constructed, the lot coverage was 16% of the
reaz yard. The maximum coverage is 25%. Therefore, the gazage was
compliant with the ordinance. However, the ordinance does not account
for the actual drainage patterns. Staff would recommend approval of the
request with the following recommendations:
1. The boulevazd tree must not be disturbed. Work with the City
Forester to determine location.
2. Keep driveway 1 foot from the fence at all places.
3. Provide five spot elevations along the driveway prior to pour, to
make sure the northern section of the driveway will accept water
rather than retain water.
4. The City Engineer must complete an inspection ,before the driveway
is poured.
5. Moving or removal of utilities is at the property owner expense.
6. The driveway must be jointed in the front to allow for ease of
replacement if there is street reconstruction.
•
Cc: Kelly Goranson, 145-10th Ave NE
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LI
Hutchinson City Center
111 Hawn Stroet SE
Hutchieson, MN 55350-2522
320.587-5151/Fax 320-234.4240
MEMORANDUM
DATE: October 11, 2005
TO: Hutchinson Planning Commission
FROM: Bonnie Baumetz, Planning Coordinator
SUBJECT: Lot coverage at 145 - 10"' Ave NE
1 have calculated the lot coverage of the buildings and the impervious surface for the lot at
• 145 -10"' Ave. N.E.
The lot is 8,000 sq. ft.
The buildings are a total of 2456 sq. ft. Lot coverage is 31
The deck is 277 sq. ft.
Existing hardsurfaced area 860 sq.ft.
Approximate proposed hardsurfaced area 1045 sq. ft.
Total lot coverage buildings, deck, existing and proposed hardsurfacing is 58%
•
Prinrod on reeyded paper - \ ~ ~ 1 }
LN6YMJ
a r6 v
Bonnie Baumetr
n
U
n
From: Mark Schnobrich
Sent: Wednesday, October O5, 2005 9:15 AM
To: Julie Wischnack
Cc: Bonnie Baumetz
Subject: 145 10th Ave NE Boulevard Tree
I have examined the tree at 145 10th Ave NE and found it to be a 20.5 inch diameter Sugar Maple in good
condition.
I recommend that the driveway remain in its current location and that no further encroachment on its root
system take place for the sake of the tree's health.
10/5/2005
a<<)
• RESOLUTION NO 12837
VARIANCE REQUESTED BY PAUL BETKER TO INCREASE TWIN HOME LOT COVERAGE
TO 40% ON LOT LOCATED AT 265 OTTAWA AVENUE S.E.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. The property owner, is requesting a variance on 265 Ottawa Avenue SW to increase lot coverage to 40%.
The site plan indicates setbacks aze met. The hazdship on 265 Ottawa is the need to construct a handicapped
unit, which will cause a larger building. V ariances have been granted in this development previously. There
was past discussion regazding amending the ordinance to increase the lot coverage from 35%.
Legal Description: Lot 7, Block 1, Southwind
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values ofproperties in the surrounding azea and the effect of
the use on the Comprehensive Plan.
3. The Council has deternuned that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
• CONCLUSION
The City Council hereby approves the variance based on the hardship of discrepancies in when the land was
platted and the footprint of the building with the following conditions:
1. The original grading plan and drainage between structures must be followed.
2. There would be no further consideration of coverage variances to this property.
Adopted by the City Council this 25`h day of October, 2005.
ATTEST:
Gary D. Plotz
City Administrator
•
Steven W. Cook
Mayor
~L~~
Hutci-inson City Center
•
DATE: October 18, 2005
TO: Hutchinson City Council
ul u,~.o sa«i ss
entcn;moq hnv ss3so-un
320587-5151/Fax 320434.4240
MEMORANDUM
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A VARIANCE SUBMTITED BY PAUL BETKER TO INCREASE TWIN HOME
LOT COVERAGE TO 40% ON LOT LOCATED AT 265 OTTAWA AVE. S.E.
Pursuant to Section 154.057, Hutchinson Municipal Code, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request fora variance.
HISTORY
The property owner, is requesting a variance on 265 Ottawa Avenue SW to increase lot coverage to 40%. The site plan
indicates setbacks are met. The hazdship on 265 Ottawa is the need to constmct a handicapped unit, which will cause a
lazger building. Variances have been granted in this development previously. There was past discussion regarding
amending the ordinance to increase the lot coverage from 35%. At that time, the Planning Commission was not in favor of
changing the ordinance.
• FINDINGS OF FACT
1. The required application and fee was submitted.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on October 6,
2005.
3. There were no neighboring property owners present at the public hearing objecting to the request.
4. Lot coverage versus stormwater pond impact in the development was reviewed. The development was designed for
45% coverage.
RECOMMENDATION
The Planning Commission voted 4 ayes to 1 nay to recommend approval of the Variance with the hardship based on the
discrepancies in when the land was platted and the footprint of the building with the following conditions:
I . The original grading plan and drainage between structures must be followed.
2.. There would be no further consideration of coverage variances to this property.
Respectfully submitted,
Dean Kirchoff, Chairman
• Hutchinson Planning Commission
Cc: Paul Betker, 37 Monroe St.
- Printed on recycled Paper - ~ C~~
o(tcS U'ttCUtXZ
DESCRIPTION fOR WESTERLY PARCEL
•
C]
•
That pan of Loi 7, Block I, SOUTHWIND. according to the recorded plat thereof, lying west of o line described as
follows:
Commencing at the southwest corner of said Lot 7; thence easterly, along the south line of acid Lot 7 a distance
of 43.59 feet to the beginning of the kna to De descrlDad: thence northerly, parollel with the rest line of said Lot
7 a distonce of 143.76 feet to the north Tine of sold Lot 7 and said Ifne there terminating.
DESCRIPTION FOR EASTERLY PARCEL
That pan of lot 7. Block I, SOUTHWIND, according to the recorded plat thereof, (ring east of a line described as
follows:
Commencing at the southwest corner of said lot 7; thence easterly, along the south Ilne of said Lot 7 a distance
of 43.59 feet to the beginning of the line to be described: thence northerly, parallel with the west line of said lot
7 a distance of 143.76 feet to the north line of said Lor 7 and said line there terminating.
EDMONTON AVENUE
B-6 ewD 35.97 S ~83 I~
8X.4 ''
i;
s
W
59.1
sxa.e
x• -'
57s
56 x
xG0'2 X 9.8
., S89°33'25"E 7.00 57A ~•6
43.50 sea I sa I 43.50 _ -x-
_o
~ x 8.0 rn x57.4
5 Dralna°s and M
58.3 ~ ~ ~~~ 5
u118ry eaasmsnt
s&o 5e.o `~ 57.7 0 15 30 60
.B
sa.z I I6 (58.3) (58.3) Is I s7.a 57,o stale in feet
v 16 7.7 57.5 57.5 ~ I B a 57
i6 16 --
PROPOSED PROPOSED
8 I n HOUSE n HOUSE n a
n
~ I V o "' I ~ BENCHMARK
__ Palni spot on top of curb south
"3 I x ~ ;? a 7.5 I 3 of the centerline of Lot 7, Block I.
p 3B $ s_ a
N 1 7.~ 57.4 n iL = 57.4 157.
M ~_ " M =; _~ ~ ~ Elevation 1055.82
o I 57.5 2.17 M Sm f.17 57.5 0
rOA ~ ° a°°~ O
N
« Garage Z
Garage
x za
57.s I 37.5 z4 ( • Denotes iron monument found
(58.3) 57• t 57,3 I 7'I s6•s O Denotes Iron monument set
58.3)
L - ~_ _ Denotes existing elevation
1Of L=43.59 56.6 ' g ( ) Denotes proposed elevation
56.8 58.8 '4 .4 ,5 55.8 _ 55.6
A ` I °00' I I " L = 87.00 as°Jv°ce 'ilYdrdnt _ ~-
56.18 swm curb S 27
55.82
gM 55.43
OTTAWA AVENUE I PROPOSED TOP OF FOUNDATION • 1058'8
PROPOSED GARAGE FLOOR - 1058.5
(No Basement)
DIRECTOR'S REPORT
• To: Hutchinson Planning Commission
(Persons in attendance at Planning Staff Meeting (in bold)
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt,
Jean Wazd, Judy Flemming, John Rodeberg, P.E., Kent Exner, John
Webster, Michael Kumm, John Olson, Lenny Rutledge, Kyle Dimler,
Mark Schnubrlch, Mazc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan
Hatten, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz
Date: October 3, 2005 -Meeting Date: October 18, 2005
Re: Paul Betker, property owner - 265 Ottawa Ave SW
vARIaNCE
Brief Description:
The property owner, is requesting a variance on 265 Ottawa Avenue SW to increase lot coverage
to 40%. The site plan indicates setbacks aze met. The hardship on 265 Ottawa is the need to
construct a handicapped unit, which will cause a lazger building. Variances have been granted in
this development previously. There was past discussion regarding amending the ordinance to
increase the lot coverage from 35%. At that time, the Planning Commission was not in favor of
• changing the ordinance.
GENERAL INFORMATION
Existing Zoning: R2 (Medium Density Residential)
Property Location: 265 Ottawa Ave SW
Lot Size: 87'X143'
Existing Land Use: Two Family Residential
Adjacent Land Use
And Zoning: RZ (Medium Density Residential)
Comprehensive
Land Use Plan: Traditional Residential Neighborhood
Zoning History: There have been variances granted to other lots in the developrrient to
increase lot coverage.
Applicable
Regulations: Section 154.057, Hutchinson Municipal Code
•
SPECIAL INFORMATION
Transportation: Ottawa Ave. SW
l~i~
r~
L
Variance
Paul Betker - 265 Ottawa Ave SW
Planning Commission- October 18, 2005
Page 2
Parldng: 2 spaces per dwelling unit
Analysis and
Recommendation: Staff discussed lot coverage versus stormwater pond impact in the
development. The development was designed for 45% coverage. Staff
wnnld rernmmenA appmval with the following conditions;
I. The original grading plan and drainage between structures must be
followed.
2. There would be no further consideration of coverage variances to
this property
•
C~
Cc: Paul Betker, 37 Monroe St.
~~~~
• RESOLUTION NO 12838
VARIANCE REQUESTED BY PAUL BETKER TO INCREASE TWIN HOME LOT COVERAGE
TO 39% ON LOT LOCATED AT 240 OTTAWA AVENUE S.E.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CTI'Y OF HUTCHINSON, MN:
FINDINGS
The property owner, is requesting a variance on 240 Ottawa Avenue SW to increase lot coverage to 39%.
The site plan indicates setbacks aze met. The hardship for 240 Ottawa Avenue is his belief that originally
covered porches were not included in the calculation of a structure. Variances have been granted in this
development previously. There was past discussion regarding amending the ordinance to increase the lot
coverage from 35%.
Legal Description: Lot 5, Block 3, Southwind
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
• 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the variance based on the hardship of discrepancies in when the land was
platted and the footprint of the building with the following conditions:
1. The original grading plan and drainage between structures must be followed.
2. There would be no further consideration of coverage variances to this property.
Adopted by the City Council this 25`h day of October, 2005.
ATTEST:
Gary D. Plotz
City Administrator
•
Steven W. Cook
Mayor
4(K
Hutchinson City Center
i
DATE:
TO:
FROM:
SUBJECT:
111 Ha4sao Shell SE
Hntchiawo, D~IIV 55350.2522
3205875151/Fsx 320.2344240
MEMORANDUM
October.l8, 2005
Hutchinson City Counci]
Hutchinson Planning Commission
CONSIDERATION OF A VARIANCE SUBMITTED BY PAUL BETKER TO INCREASE TWIN HOME
LOT COVERAGE TO 39% ON LOT LOCATED AT 240 OTTAWA AVE. S.E.
Pursuant to Section 154.057, Hutchinson Municipal Code, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request fora variance.
HISTORY
The property owner, is requesting a variance on 240 Ottawa Avenue SW to increase lot coverage to 39%. The survey
indicates all setbacks aze met. The hardship for 240 Ottawa Avenue is his belief that originally covered porches were not
included in the calculation of a structure. Variances have been granted in this development, previously. There was past
discussion regazding amending the ordinance to increase the lot coverage from 35%. At that time, the Planning
Commission was not in favor of changing the ordinance and would consider the requests, on a case by case basis.
aFINDINGS OF FACT
1. The required application and fee was submitted.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on October 6,
2005.
3. There were no neighboring property owners present at the public hearing objecting to the request.
4. Lot coverage versus'stormwater pond impact in the development was reviewed. The development was designed for
45% coverage.
RECOMMENDATION
The Planning Commission .voted 4 ayes to 1 nay to recommend approval of the Variance with the hardship based on the
discrepancies in when the land was platted and the footprint of the building with the following conditions:
1. The original grading plan and drainage between structures must be followed.
2. There would be no further consideration of coverage variances to this property.
Respectfully submitted,
Dean Kirchoff, Chairman
Hutchinson Planning Commission
Cc: Paul Betker, 37 Monroe St.
DIRECTOR'S REPORT
To: Hutchinson Planning Commission
• (Persons in attendance at Planning Staff Meeting (in bold)
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt,
Jean Wazd, Judy Flemming, John Rodeberg, P.E., Kent Exner, John
Webster, Michael Kumm, John Olson, Lenny Rutledge, Kyle Dimler,
Mark Schnobrich, Marc Scbora, Gary Plotz, Ken Menill, Jim Fvpp, Dan
Hatten, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz
Date: October 3, 2005 -Meeting Date: October 18, 2005
Re: Paul Betker, property owner - 240 Ottawa Ave SW
VARIANCE
Brief Description:
The property owner, is requesting a variance on 240 Ottawa Avenue SW to increase lot
coverage to 39%. The survey indicates all setbacks are met. The hardship for 240 Ottawa
Avenue is his belief that originally covered porches were not included in the calculation of a
structure. Variances have been granted in this development, previously. There was past
discussion regarding amending the ordinance to increase the lot coverage from 35%. At that
time, the Planning Commission was not in favor of changing the ordinance and would consider
the requests, on a case by case basis.
GENERAL INFORMATION
Existing Zoning: R2 (Medium Density Residential)
Property Location: 240 Ottawa Ave SW
Lot Size: 11,593 sq. R.
Existing Land Use: Two Family Residential
Adjacent Land Use
And Zoning: R2 (Medium Density Residential)
Comprehensive
Land Use Plan: Traditional Residential Neighborhood
Zoning History: There have been variances granted to other lots in the development to
increase lot coverage.
Applicable
Regulations: Section 154.057, Hutchinson Municipal Code
• SPECIAL INFORMATION
Transportation: Ottawa Ave. SW
~~~
•
Variance
Paul Betker- 240 Ottawa Ave SW
Planning Commission- October 18, 2005
Page 2
Parking: 2 spaces per dwelling unit
Analysis and
Recommendation: Staff discussed lot coverage versus stormwater pond impact in the
development. The development was designed for 45% coverage. Staff
would recommend approval with the following rnnditinns~
1. The original grading plan and drainage between structures must be
followed.
2. There would be no further consideration of coverage variances to
this property.
•
CJ
Cc: Paul Betker, 37 Monroe St.
GCx~
DESCRIPTION FOR WESTERLY PARCEL
d'tv v~ra.c.~xa. --rire ~~
That part of Lot 5. Stock 3. SOUTHWIND, according to the recorded plat thereof, lying west of a line described as
follows:
Commencing at the northwest corner of said Lot 5: thence easterly, along the north line of slid Lor 5 a distance of
42.00 feet to iha beginning of the line to De described: thence southerly, parallel with the west line of said lot 5 a
distance of 135.64 feat to the south line of said Lot 5 and said Ifne there terminating.
•
•
DESCRIPTION FOR EASTERLY PARCEL
That part of Lot 5, Block 3, SOUTHWIND, according to the recorded plat thereof, lying east of c line and its
southerly prolohgotion, described as follows:
Commencing at the northwest corner of said Lot 5: thence easterly, along the north line of said Lot 5 a distance of
42.00 feet to the beginning of the line to be described: thence southerly, parallel with the west line of said Lot 5 a
distance of 135.64 feet to the south line of said Lot 5 and said line there rorminating.
OTTAWA -AVENUE
57.75 67.07 BM
7 2 surm CwD .so 06.73
58.7 57. 57. A `oa58,~e L ~ 84.00
~-' - - 7.4 7.P _ ~7~ _ ~ ~ e N
oe"~eL=42. L•42.0 x /! 61a^--
_ M iwvloe / ' /,
6ai s ( 5 6 (59.8) '~5 (59.8) .5 I 7~ ----
58.1 2pp x
~y~...\ ~ 4 I 57.5
O I ~ , Garage ~~1~Garaga 15
c0 °z
N I. 58. 2.17 _. .~ . 2.1 8.4 _
~"4 ~ ~ 36.6 310 ~ M e~ 3~ n 3 1 I N 0 15 30 - fi0
8.9 0._.._.....-._ s . N.
W 7.5 '~' ~ ~~s~ e7.5583 d' SCa19 in feet
o I ~ '3 21 I 3 ~ /~
~ PROPOSED ~ PROPOSED ~ ~~ `?qj) ~' _
W Z I HOUSE $ HOUSE
a!
x I --- ie I °p • Denotes iron monument found
60.3 __.
Its ~ 56.a ~ N ,,,< N I ~ O Denotes iron monument sat
60.X ~• I 58.94 5&859.8) I (59.8) - la -
ry ~ 5e.a )) Sea 37.s " Denotes existing elevation
a _~- M ~ ~ ~ i ( ) Denotes proposed elevation
__ -_._..___..._.. _.__ ~ ..___ MyoOe
58A 42.82 57.7 went
4
x 7go~39 W cotcn 3•Ig 1 - 57"7
36.7 Ras 7. 86.0 f 57:6 - ~ X~ .
x
58.3 x
56. I
BENCHMARK
PROPOSED TOP OF FOUNDATION = 1060.3 Paint spot on top of curb north of
the centerline of Lot 5. Block 3. '"
PROPOSED GARAGE FLOOR 1060.0
(No Basement) Elevation = 1057.22
~'~~-~
DIRECTORS REPORT -PLANNING DEPARTMENT
• To: City Council
(Persons in attendance at Planning Staff Meeting (in bold)
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt,
Jean Ward, John Rodeberg, P.E., Kent Exner, John Webster, Michael
Kumm, John Olson, Lenny Rutledge, Kyle Dimler, Mazk Schnobrich,
Mazc Sebora, Gary Plotz, Ken Merrill, Tim Popp, Dan Hatten, Dick
Nagy, Julie Wischnack, AICP, and Bonnie Baumetz
Date: October 20, 2005 -Meeting Date October 25, 2005
Applicant: Richard Goebel, property owner
REZONING FROM Il TO R2/LOT SPLIT APPLICATION
Update
Originally, the applicant requested an entire rezoning of the property from Il to R2. The
Planning Commission reviewed the information and were concerned about the longer term
impacts of that decision as it relates to the Industrial use for Goebel Fixture Company. After
discussion with the applicant it was determined that the Planning Commission was supportive of
• conducting a partial rezoning. Therefore; the proposal would be to rezone the portion of the
property where the home is located to RZ and the western portion would remain Il. To document
this correctly, it would prompt a lot split of the existing parcel. The survey is attached.
The requests for consideration aze:
1. Lot split of the property.
2. A rezoning from Il to R2 for the eastern portion of the property where the existing
home is located.
Cc: Richard Goebel, 997 Roberts Rd. SW
•
qc~~
.„.~~3
~ ~ yNN
A~~~T~oN
w we Mvuu vi yvym nq.
OCT 2 0 2005 Subkcr to an easement }or road purposes over and across
Also, subJeet to an easement for road Durposes over and 1
City Of HutChlnSOn Also, subJact to on easement for road Durposes over and t
point on the west line of sold Lot 73 a distance of 30 tee
Dept. Of P. Z. d ~, west line: thence south olong said wear line a distonca of
lot 73 a disionee or 182 feet: thence westerly ro the poin
To
•
LOT 73
,Concrete Surface HU7"~
N/NCB
Goebel Fixture Buil ding `~ ~N
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e I 293.30
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I Area less easements 19669 9Q Ft ~
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IMCHIN60N MN
JOO N0. 03223
.AND 9UAVEYING '
RESOLUTION NO. 12842
RESOLUTION APPROVING A LOT SPLIT SUBMITTED BY RICHARD GOEBEL LOCATED AT 997 ROBERTS
ROAD S.W.
• BE IT RESOLVED BY THE CITY COUNCII, OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Richard Goebel, property owner, is requesting a lot split at 997 Roberts Rd. SW for the purpose of rezoning a portion of the
property from I l to R2.
Legal Description: TOTAL
That part of Lot 73, LYNN ADDITION TO HUTCHINSON, according to the recorded plat thereof,
described as follows:
Beginning at the Southwest comer of said Lot 73; thence Easterly along the South line of said Lot 73 a
distance of 293.3 feet; thence North along a line parallel to the West line of said Lot 73, 148.5 feet;
thence West 293.3 feet to the West line of said Lot 73; thence South on the West line of said Lot 73,
148.5 feet to the point of beginning.
Subject to an easement for road purposes over and across the Westerly 30 feet of said Lot 73.
Also, subject to an easement for road purposes over and across the Southerly 24 feet of said Lot 73.
Also, subject to an easement for road purposes over and across that part of said Lot 73 described as
beginning at a point on the west line of said Lot 73 a distance of 30 feet North of the southwest comer,
as measured along said west line; thence south along said west line a distance of 6 feet thence easterly;
pazallel with the south line of said Lot 73 a distance of 182 feet; thence westerly to the point of
beginning.
• DESCRIPTION FOR PARCEL A
(Parcel to be rezoned)
That part of Lot 73, LYNN ADDITION TO HUTCHINSON, according to the recorded plat thereof,
described as follows:
Commencing at the southwest comer of said Lot 73; thence easterly, along the south line of said Lot 73
a distance of 135.00 feet to the point of beginning of the land to be described; thence continuing
easterly, along said south line 158.30 feet; thence northerly, parallel with the west line of said Lot 73 a
distance of 148.50 feet; thence westerly, parallel with said south line 158.30 feet; thence southerly,
parallel with said west line 148.50 feet to the point of beginning.
Subject to an easement for road purposes over and across the Southerly 24 feet of said Lot 73.
Also, subject to an easement for road purposes over and across that part of said Lot 73 described as
beginning at a point on the west line of said Lot 73 a distance of 30 feet North of the southwest comer,
as measured along said west line; thence south along said west line a distance of 6 feet; thence easterly,
pazallel with the south line of said Lot 73 a distance of 182 feet; thence westerly to the point of
beginning.
DESCRIPTION FOR PARCEL B
(Remaining parcel)
That part of Lot 73, LYNN ADDITION TO HUTCHINSON, according to the recorded plat thereof,
described as follows:
• Beginning at the southwest comer of said Lot 73; thence easterly, along the south line of said Lot 73 a
distance of 135.00 feet; thence northerly, parallel with the west line of said Lot 73 a distance of 148.50
feet; thence westerly, parallel with said south line 135.00 feet to said west line of Lot 73; thence
southerly, along said west line 148.50 feet to the point of beginning.
~~ ~~
Resolution No. 12842
Lot Split
Richard Goebel - 997 Roberts Rd. SW
Page 2
• Subject to an easement for road purposes over and across the Westerly 30 feet of said Lot 73.
Also, subject to an easement for road purposes over and across the Southerly 24 feet of said Lot 73.
Also, subject to an easement for road purposes over and across that part of said Lot 73 described as
beginning at a point on the west line of said Lot 73 a distance of 30 feet North ofthe southwest comer,
as measured along said west line; thence south along said west line a distance of 6 feet thence easterly,
pazallel with the south line of said Lot 73 a distance of 182 feet; thence westerly to the point of
beginning.
2. The City Council has considered the recommendation of the Planning Commission and the effect ofthe proposed use on the health,
safety, and welfaze of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of
properties in the surrounding azea and the effect ofthe use on the Comprehensrve Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and
the Comprehensive Plan, if the condrtions, as outlined below aze met.
CONCLUSION
The City Council hereby approves the lot split .
Adopted by the City Council this 25`s day of October, 2005
• ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
q~~)
• PUBLICATION NO.
ORDINANCE NO. OS-0419
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON
FOR A PROPERTY TO BE REZONED FROM I-1 TO R2 AS REQUESTED BY RICHARD
GOEBEL, 997 ROBERTS RD SW
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
WHEREAS, the following described real property is hereby rezoned from to I-1 (Light Industrial) to
R2(Medium Density Residential) as requested by property owner:
LEGAL DESCRIPTION:
That part of Lot 73, LYNN ADDITION TO HUTCHINSON, according to the recorded plat thereof,
described as follows:
Commencing at the southwest comer of said Lot 73; thence easterly, along the south line of said Lot 73 a
distance of 135.00 feet to the point of beginning of the land to be described; thence continuing easterly, along
• said south line 158.30 feet; thence northerly, parallel with the west line of said Lot 73 a distance of 148.50
feet; thence westerly, parallel with said south line 158.30 feet; thence southerly, pazallel with said west line
148.50 feet to the point of beginning.
Subject to an easement for road purposes over and across the Southerly 24 feet of said Lot 73.
Also, subject to an easement for road purposes over and across that part of said Lot 73 described as
beginning at a point on the west line of said Lot 73 a distance of 30 feet North of the southwest comer, as
measured along said west line; thence south along said west line a distance of 6 feet; thence easterly, parallel
with the south line of said Lot 73 a distance of 182 feet; thence westerly to the point of beginning.
WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece
of property;
WHEREAS, there are certain pazameters that will make this rezoning appropriate for this azea;
THEREFORE; the City hereby officially rezones this property to R2 and it shall take effect upon publication of
this ordinance;
Adopted by the City Council this 8"' day of November, 2005.
ATTEST:
•
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
~c~)
Hutchinson City Center
DATE: 3epteutLet 20, 2005
111 Hassan Street SE
Hutchinson, MN 55350.2522
3?A-587.5151/Fax 320.234.47A0
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A REQUEST TO REZONE A LOT FROM I-1(LIGHT INDUSTRIAL) TO
R2 (MEDIUM DEN511'Y RESIDENTIAL) FOR THE PURPOSE AN ADDTI'fON CNTO THE
EXISTING STRUCTURE N*HICH IS ANON-CONFORMING USE LOCATED AT 997
ROBERTS RD SW
Pursuant to Section 154.168, Hutchinson City Code, the Hutchinson Planning Commission is hereby submitting its
fmdings of fact and recommendation with respect to the aforementioned request for rezoning .
HISTORY
Richazd Goebel, property owner, is requesting to rezone his lot located in an I-1 district next to Goebel Fixture. He has
submitted a building permit to enclose the existing deck into a screened porch. The present residential use is a
nonconfornung use in the I-1 district and the lot abuts R2 zoning which would make rezoning posstble.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
September 9, 2005.
3. A public hearing was held at which time there were no neighboring property owners present objecting to the
request.
4. The property is directly abutting the industrial use of Goebel Fixture company. Prior to 1997, the City Code
allowed for use of property for "caretakers quarters" in Industrial Zoning Districts. That was removed and
now, residential uses, within industrial districts are not allowed. This makes the use of the property deemed
legal non-conforming. Therefore, any request for expansion, changes, additions, etc. cannot be allowed unless
the use of the property is changed to a conforming use within the district or the property is rezoned.
RECOMMENDATION
The Planning Commission voted unanimously to approve the partial rezoning with the stipulation this request can not
go to the City Council until the lot split application and survey is received by the City. The lots must meet the minimum
zoning requirements of the district.
~sp-ectfully submitted,
`~~~
can K___irchoff, Chairman
Hutchinson Planning Commission
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Rezoning
Goebel property - I-1 to R-2
Planning Commission- September 20, 2005
Page 3
There could also be the thought that the azea is more conducive to
residential than industrial.
Therefore; there was a recommendation to move forwazd with the
rezoning with the understanding that there would be no allowance for
any industrial expansion onto this property in the future. The change in
zoning contemplates the business size staying the same and loading areas
not needing additional property for fuming movements.
u
•
Cc: Richazd Goebel, 997 Roberts Rd. SW
qCi~
20-Sep-2005 10:50 AM Goebel Fixture Comp 3205972376 2/4
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