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HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 14, 2026 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding a enda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or injormation that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 4:00 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Riverside Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 24, 2026 (b) Joint Meeting of March 31, 2026 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 16019 — Resolution to Dispose of Surplus Creekside Property (b) Consideration for Approval of Resolution No. 16020 - Resolution Accepting Bid and Awarding Contract for Franklin Site Improvements Project Phase 2 (Letting No. 4, Project No. 26-04) (c) Consideration for Approval of Resolution No. 16023 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Hutchinson Area Transportation Services Roof Membrane Replacement (d) Consideration for Approval of Resolution No. 16024 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Airport Snow Removal Equipment Shed CITY COUNCIL AGENDA —April 14, 2026 (e) Consideration for Approval of Resolution No. 16025 — Resolution Approving an Artificial Intelligence (A.L) Policy for the City of Hutchinson (f) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability (g) Consideration for Approval of Issuing Massage License to Amanda Baker of Heavenly Balance Located at 35 Main Street North (h) Consideration for Approval of Liquor Store Overflow Parking Lot Repair (i) Consideration for Approval of Joint Powers Agreement with McLeod County for Southwest Stormwater Resiliency Project 0) Consideration for Approval of Issuing Parade Permit for Memorial Day Parade on May 25, 2026 (k) Consideration for Approval of Dairy Day Celebration on June 5, 2026, in Library Square (1) Consideration for Approval of 2026 Hutchinson Jaycee Water Carnival Requests (m)Consideration for Approval of Issuing Temporary Liquor License to RiverSong Music Festival on July 10 & 11, 2026 (n) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 4:00 P.M. 8. 2026 CURED IN PLACE PIPE LINING PROJECT (LETTING NO. 5/PROJECT NO. 26-05) (a) Approve/Deny Resolution No. 16021 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 16022 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. !des items like monthly or annual reports and communications from other entities.) 9. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 26-873 - AN ORDINANCE VACATING A PORTION OF THE EASEMENTS LOCATED NEAR 1011, 1021, AND 1081 GOLF COURSE ROAD NW 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 26-874 - AN ORDINANCE VACATING A PORTION OF THE RIGHT-OF-WAY LOCATED NEAR 240 4Tx AVENUE NE 2 CITY COUNCIL AGENDA —April 14, 2026 NEW BUSINESS 12. APPROVE/DENY AUTHORIZATION TO LEASE SPACE TO CANNABIS CHEMLAB MN, LLC AT THE HUTCHINSON ENTERPRISE CENTER 13. APPROVE/DENY RESOLUTION NO. 16018 - RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 4-17 WITHIN MUNICIPAL DEVELOPMENT DISTRICT NO. 4; AND AUTHORIZING THE FORGIVENESS OF AN INTERFUND LOAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4-17 GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Pedestrian and Bicycle Advisory Committee Minutes for 2025 b) Parks/Recreation/Community Education Advisory Board Minutes from March 2, 2026 c) Liquor Hutch Quarterly Report NHSCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 24, 2026 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding a enda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or injormation that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Chad Czmowski and Dave Sebesta. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Bethlehem United Methodist Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 16007 — Resolution Accepting $500 Donation from Hutchinson Huskies to Hutchinson Police Department for Assistance During State Baseball Tournament Motion by Czmowski, second by May, to approve Resolutions No. 16007. Motion carried unanimously. (b) Resolution No. 16008 — Resolution Accepting $500 Donation from Hutchinson Huskies to Hutchinson Fire Department for Assistance During State Baseball Tournament Motion by May, second by Sebesta, to approve Resolutions No. 16008. Motion carried unanimously. (c) Resolution No. 16009 — Resolution Accepting $6200 Donation from VFW Post 906 for New American Flags and Flagpoles on Main Street Motion by Burley, second by Czmowski, to approve Resolutions No. 16009. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 10, 2026 CITY COUNCIL MINUTES — March 24, 2026 Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items ist(7or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Consulting Services for 2026 Compensation Study (b) Consideration for Approval of Issuing Massage License to Mandy Thode of Haven Massage and Wellness Located at 35 Main Street North (c) Consideration for Approval of Resolution No. 16010 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for North Maple Apartments with Favorable Planning Commission Recommendation (d) Consideration for Approval of Items for Sewer Lining Project (Letting No. 5, Project No. 26-05) 1. Resolution No. 16015 — Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 16016 — Resolution Receiving Report and Calling Hearing on Improvement (e) Consideration for Approval of Resolution No. 16017 — Resolution Supporting the Pursuit of a Minnesota's Environment and Natural Resources Trust Fund Grant for Funding of the Otter and Campbell Lakes Accessible Recreational Opportunities Project (f) Affirmation of Board/Commission Appointments/Reappointments 1. Appointment of Jeremy Crosby to Hutchinson Utilities Commission to December 2030 2. Reappointment of Priscillia Rauch to Senior Advisory Board to January 2029 (g) Claims, Appropriations and Contract Payments Motion by May, second by Czmowski, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 5:30 P.M. 8. ASSESSMENT HEARING AND PROJECT AWARD FOR EDMONTON AVENUE SE (LETTING NO. 1, PROJECT NO. 26-01) �a) Approve/Deny Resolution No. 16011 - Resolution Adopting Assessment b) Approve/Deny Resolution No. 16012 - Resolution Accepting Bid and Awarding Contract Brandon Braithwaite, Assistant Public Works Director/City Engineer, presented before the Council. Mr. Braithwaite reviewed the Edmonton Avenue project which includes a full depth reclamation of the street including partial curb and gutter replacement, restoration and appurtenances. The project is expected to have a full road closure during construction. Seven bids were received for this project with the low bid coming in from Wm. Mueller & Sons in the amount of $742,840.15. Candace Stowell, 365 Ottawa Avenue, presented before the Council. Ms. Stowell stated she has an irrigation system going out to the curb and she asked if she needed to flag the irrigation system and, if 2 CITY COUNCIL MINUTES — March 24, 2026 so, if it had to be done by a certain date. Mr. Braithwaite explained that preconstruction work will be conducted in April including Gopher One locates and staff will work with property owners on any systems near the project. Motion by Czmowski, second by May, to close public hearing at 5:43 p.m. Motion carried unanimously. Motion by Burley, second by Sebesta, to approve Resolution Nos. 16011 and 16012. Motion carried unanimously. 9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2026 STREET IMPROVEMENT PROJECTS (LETTING NO. 2, PROJECT NO. 26-02) �a) Approve/Deny Resolution No. 16013 - Resolution Adopting Assessment b) Approve/Deny Resolution No. 16014 - Resolution Accepting Bid and Awarding Contract Brandon Braithwaite, Assistant Public Works Director/City Engineer, presented before the Council. Mr. Braithwaite reviewed the 2026 street improvement projects which include Boulder Street/Boulder Court, Larson Street and a group of streets in the Sherwood Street/Elks Drive/Orchard Avenue area. Mr. Braithwaite spoke about temporary road closures during specific events, mailbox locations, water supply, etc. The project includes a full depth reclamation of the streets including partial curb and gutter replacement, spot utility repairs, spot ash tree removal and replacement, new pavement and restoration. Seven bids were received for this project with the low bid coming in from Wm. Mueller & Sons in the amount of $2,129,534.35. Funding for the project includes bonding, assessments, and stormwater/water/wastewater funds. Those interested in connecting their sump pumps to the edge drains should contact engineering staff. Mr. Braithwaite noted that the water lines are being replaced in this project due to the age of the system. Candace Stoll, 365 Ottawa Avenue SE, presented before the Council. Ms. Stoll asked the length of Time for the project, as well as the Edmonton Avenue project. Mr. Braithwaite noted that the Edmonton Avenue project is scheduled to begin in May with the street improvement projects scheduled to begin after school gets out in early June. Both projects are scheduled to be completed in August. The contractor will determine the exact project start dates on each project. Eugene Baasen, 82 Orchard Avenue SE, asked if the assessment rates are set or if they will change. It was noted that the rates are confirmed at what has been sent out to the property owners. Marsha Volkenant, 1116 Randall Road, presented before the Council. Ms. Volkenant has concerns on her assessment costs. She also noted concerns about drainage on the side of her street. Mr. Baithwaite explained the north side of the street will have a pipe installed for drainage. Matt Jaunich, City Administrator, explained the assessment payment options. Lisa Rund, 1229 Bradford Street, questioned why the assessments can't be incorporated into property taxes. Matt Jaunich explained the assessment policy the City Council has adopted whereby 25% of improvement projects are assessed to the direct benefiting property owners with the remaining 75% covered by the overall taxpayers. Additionally, when bonding is used for improvement projects, a portion of the project must be paid by special assessments. Cindy Remus, 110 Orchard Avenue, noted that she holds a large family gathering in mid -August and asked what would be done if the project isn't completed by then or parking isn't available. Mr. Braithwaite explained that city staff will beat the project daily and will be in communication with residents about progress. In addition, the streets typically will be open on weekends if no work is being completed by the contractor. Eileen Wittman, 1086 Bradford Street, asked if the project will be occurring from May -September and if so what about access during those months. Mr. Braithwaite clarified that access to driveways will be closed while the reclamation is being completed, which could be approximately one week or so during the project timeline, weather -dependent. The majority of the time driveways will be accessible. Curb and gutter areas will also be 90% accessible during the project. Mr. Braithwaite noted that staff will be CITY COUNCIL MINUTES — March 24, 2026 working with the city's arborist on tree replacements. Jennifer Lingbeek, 1105 Bradford Street, presented before the Council. Ms. Lingbeek asked about garbage cart locations and pick up. Mr. Braithwaite noted that the contractor will establish and coordinate garbage cart collection. Ms. Lingbeek also noted that her property has had water pressure issues since the water main was fixed. Mr. Braithwaite noted that this can be evaluated with the project. Ms. Lingbeek also asked about contact information for the sump pump connection to the edge drains which Mr. Braithwaite addressed. Eugene Baasen spoke about his gutters that go underground to a pop-up valve. Mr. Braithwaite noted that this should not be an issue, but city staff will work with him and his property on this. Betty Brandt, 1259 Bradford Street SE, noted that Nuvera recently installed infrastructure near her property and asked what would happen if the lines get cut. Mr. Braithwaite noted that the city will work with Nuvera on proper markings for protection. Motion by Czmowski, second by May, to close public hearing at 6:17 p.m. Motion carried unanimously. Motion by Burley, second by Sebesta, to approve Resolution Nos. 16013 and 16014. Motion carried unanimously. COMMUNICATIONS REQUESTS AND PETITIONS e purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 10. ECONOMIC DEVELOPMENT AUTHORITY YEAR END REPORT Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided an overview of the 2025 EDA year end report. Mr. Seppelt reviewed the EDA's mission, vision, values, and emphasis on manufacturing. Mr. Seppelt reviewed large projects for0 the year which include The Landing - a $20 million multi -housing project currently under construction in the downtown area. Another large project for the year was Hotel Jorgensen which is a key downtown redevelopment project. Hotel Jorgensen is scheduled to be demolished in April and will be reconstructed within the next few years. The EDA is also working on other projects such as a downtown event space on 1st Avenue SE next to Library Square, downtown public parking wayfinding, revitalizing the Hutchinson Downtown Association, and launching a new community application, "Much -in -Hutch". Other areas of emphasis for the EDA include childcare business development, industrial development business retention & expansion, enterprise center incubator, workforce development, and marketing. Overall challenges include workforce shortage, childcare shortage and housing shortage. Mr. Seppelt also reviewed the EDA's 2026 work plan and goals. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 26-873 - AN ORDINANCE VACATING A PORTION OF THE EASEMENTS LOCATED NEAR 1011, 1021, AND 1081 GOLF COURSE ROAD NW Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the request is to vacate small portions of drainage and utility easements so that homes that are being proposed to be built don't encroach into the drainage and utility easement. Staff has reviewed each of these easements .19 CITY COUNCIL MINUTES — March 24, 2026 and believe these small portions can be vacated and the easements will still serve their intended purposes without affecting drainage or utility installations. Motion by Czmowski, second by Burley, to approve first reading of Ordinance No. 26-873. Motion carried unanimously. 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 26-874 - AN ORDINANCE VACATING A PORTION OF THE RIGHT-OF-WAY LOCATED NEAR 240 4TH AVENUE NE Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the applicant is requesting to vacate the right-of-way area that is part of High Street from the North Half of Hutchinson plat from 1879. This right-of-way does not have a street constructed on it and it appears there never was one going back to 1937. There was a former railroad track that went through this area but obviously the Luce Line has been vacated. There are some electrical utilities that are on the western side of this right-of-way that the City would like to preserve through an easement. Staff is working with the applicant's surveyor to develop the easement language. Motion by May, second by Burley, to approve first reading of Ordinance No. 26-874. Motion carried unanimously. 13. APPROVE/DENY SETTING COUNCIL WORKSHOP ON APRIL 28, 2026, TO DISCUSS CITY'S SALES TAX Matt Jaunich, City Administrator, noted that staff would like to hold a workshop with the Council to discuss the City's sales tax and future plans when the tax expires in 2027. Motion by Burley, second by May, to set Council workshop for April 28, 2026, at 4:00 p.m. to discuss City's sales tax. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, po icy development and governance process items) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for February 2026 b) Planning Commission Minutes from February 17, 2026 NHSCELLANEOUS 15. STAFF UPDATES Mike Stifter — Mr. Stiffer noted that some residents have received a mailing from a private company offering to provide an insurance policy for their service line. He noted that the company and offer is legitimate but that the City has a program for this type of service as well. Matt Jaunich — Mr. Jaunich reminded the Council of some upcoming meetings/events: Joint meeting with McLeod County Board at the Hutchinson City Center on March 31, 2026, at 3:00 p.m.; McLeod County 5 CITY COUNCIL MINUTES — March 24, 2026 economic forum on April 7, 2026, at 4:00 p.m. at McLeod County Government Center; sergeant labor union negotiations on April 9, 2026, at 10:00 a.m. at the City Center. 16. COUNCIL/MAYOR UPDATE Dave Sebesta— Council Member Sebesta provided communication from the Mid -Minnesota Development Commission regarding transportation and funding issues Pat May — Council Member May provided an update from the last Bicycle/Pedestrian Committee. He noted that the committee discussed potential signa�e regarding e-bikes (i.e. speed limits, warnings, etc.) The overall discussion concluded that education is good but enforcement is an issue. Mayor Forcier suggested perhaps a "bike rodeo' could be held on proper education of the use of e-bikes. Lynn Neumann, PRCE Director, noted that the Rotary Foundation and the Jaycees put onprograms in the past that the City partnered with. She noted that there is some education going on at the high school about e-bikes and that signage on Main Street has been updated clarifying that e-bikes are not allowed on the sidewalks in the downtown area. In addition, May is National Bike Month so more information will be coming out then with other social media posts. Mayor Forcier again suggested putting on a "bike rodeo' to address educational pieces. It was noted that perhaps an e-bike permitting initiative could be put in place. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 7:00 p.m. Motion carried unanimously. Joint Meeting Hutchinson City Council — McLeod County Board of Commissioners March 31, 2026 3:00 p.m. Members present: Mayor Gary Forcier, Council Member Chad Czmowski, Council Member Dave Sebesta, Council Member Tim Burley, County Commissioner Paul Wright, County Commissioner Nathan Schmalz, County Commissioner Doug Krueger, County Commissioner Lori Cacka Others present: Matt Jaunich, Hutchinson City Administrator; Sheila Murphy, McLeod County Administrator, and other city/county staff members. Mayor Forcier called the meeting to order at 3:00 p.m. Discussion Items 1. 2027- CSAH 12 (North High Drive) West of TH 15 —Major Pavement Rehab Andrew Engel, McLeod County Public Works Director/County Engineer, reviewed this construction project and other projects scheduled for 2027. 2. 2028 CSAH 12 (North High Drive) East of TH 15 —Major Pavement Rehab (Minor City utility work) Andrew Engel, McLeod County Public Works Director/County Engineer, reviewed this construction project and other projects scheduled for 2028. 3. 2028 CSAH 7 (Bluff Street)- Mill and Overlay Andrew Engel, McLeod County Public Works Director/County Engineer, reviewed this construction project scheduled for 2027. 4. 2028 CSAH 25 (Adams Street) Mill and overlay from Washington Ave. to TH 7 Andrew Engel, McLeod County Public Works Director/County Engineer, reviewed this construction project scheduled for 2027. 5. Airport Road (CSAH 115) & School Road (CSAH 7) Intersection Andrew Engel, McLeod County Public Works Director/County Engineer, provided a presentation he gave in January 2026 at a neighborhood meeting. Mr. Engel reviewed the process being followed to study/evaluate this intersection which includes collecting data and receiving neighborhood feedback, intersection control evaluation, public feedback, design, secure funding, and construction. He further reviewed crash data noting that there have been 24 crashes at this intersection since 2011. Public feedback will be received in late Spring with design beginning in late 2026. Construction will begin pending funds. General discussion was held on various measures to be considered at this intersection. Mayor Forcier mentioned the Hwy 21241wy 15 South roundabout project. Mr. Engel explained that MnDOT is constructing a roundabout at this intersection near Brownton. Mr. Engel reviewed the detour routes. 6. Fairgrounds Ditch Closing/ SW Stormwater Resiliency Study Mr. Engel reviewed this proposed project which is between the McLeod County Fairgrounds property and the Aldi/PetSmart/Ashley/Target property which would create more ponding in this area. This would also close up a ditch/pond on the Fairgrounds property which could then be utilized for other things. General discussion was held regarding proper drainage in the area for future development. This project would be a city/county endeavor governed by a joint powers agreement. 7. Upcoming MnDOT Projects around Hutchinson Mr. Engel reviewed the scheduled MnDOT projects throughout the Hutchinson area. These projects include a minor project in 2029 near CSAH 115 on the west side of Hutchinson. Another project scheduled for 2028 includes a concrete pavement on Hwy 7 east from Hutchinson through Silver Lake. A small portion of Hwy 22 south of Hwy 7 East will be included with this project. It was noted that the Hwy 22 ring road connection from Hwy 7 north to Hwy 15 will not be proceeding. General discussion was held about the intersection of Hwy 7 East/Hwy 22. The McLeod County Corridor Study showed that a roundabout should be constructed at this intersection. Mr. Engel also noted that Hwy 7/Hwy 22 near Cedar Mills will have an intersection control evaluation study conducted. 8. HATS Discussion Mr. Engel provided an overview of the Hutchinson Area Transportation Services building shared by the City of Hutchinson, McLeod County and Mn Department of Transportation. Mr. Engel explained that the HATS fuel system needs to be repaired/upgraded due to a major long term break down that occurred in the Winter of 2022-2023. Mr. Engel explained that currently each load of fuel is bid out to vendors in McLeod County. Recently, requests have come from outside vendors. Discussion was held keeping the business within the county or using a broker to bid out fuel per load vs. annually vs. quarterly. In addition, since 2021 the HATS facility has had a capital bonding project in with the state legislature for an expansion project. This expansion would include a tempered vehicle and equipment storage building along with an expanded area for vehicle fueling and fuel storage. The total project cost is estimated at $10.1 million. The proposed funding plan is to split the costs equally amongst city, county and state. Mr. Engel spoke about funding challenges and that state bond funds look bleak for this season and beyond. Mr. Engel provided an alternate funding plan which would prioritize funding the new fuel system and providing that as collateral to attempt to obtain a state funding share. Discussion was held on the pros and cons of installing/upgrading a fuel system or using a third -party fuel station. 9. Highway 22 and a Connection to U.S. Highway 212 City staff asked whether or not a discussion should start now on seeing if the legislature would entertain making this a four -lane connection, creating a coalition, etc. Mr. Engel noted that to his knowledge MnDOT's current expansion policy is no expansion and that MnDOT's policy is that highways cannot expand until a benchmark is met on current preservation. He further noted that traffic volumes on Hwy 22 do not justify a four lane nor are there safety issues. He stated that Hwy 7 is much closer to achieving a four -lane status. Mayor Forcier noted that a four -lane that would bypass any city limits is the most beneficial. It was also suggested that improving Hwy 22 could help with passing lanes, shoulders, etc. A review was discussed of the advantages/benefits to Glencoe and Hutchinson to make Hwy 22 a better route to Hwy 212. 10. Dakota Trail Hutchinson staff inquired as to if there is any thought/desire/talk on doing anything with the Dakota Rail Trail in McLeod County. It was noted that to date the City would like to move forward but the County has not been interested. Commissioner Krueger noted that there is a desire by all county communities to have a trail run through/near their cities. It was suggested that this topic be discussed as a stand-alone item at a future workshop. 11. Connection of the City's Trail System to the Luce Line Trail on the West Side of Hutchinson Through MN/DOT Area Transportation Partnerships (ATP) Grant Monies General discussion was held on improvements/maintenance that is being planned on County Road 115/South Grade Road and 115 Ring Road as far as shoulder improvements/maintenance. It was noted again that perhaps another workshop could be held to discuss the county trail system in the future. Staff noted that the Dakota Rail Trail is not currently useable in the condition it is in. It was also noted that the DNR lease is up this year on the Dakota Rail Trail so perhaps it could become a McLeod County asset. Ownership of the trail needs to be determined and discussed. A separate discussion will be held on this topic. Motion by Czmowski, second by Burley, to adjourn at 5:15 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY DN KJAPOSE. Consideration for Approval to Dispose of Surplus Property at auction; Resolution Agenda Item: No. 16019 Department: Creekside LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ED Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Creekside's Compost Fund has surplus property to be sold at auction. COMP-789-LDR 2016 Case 621 FXR Wheel Loader S/N: NGF235789 This unit was replaced with a new unit in March 2026. The unit will be offered for sale on GovDeals.com in the upcoming weeks. Proceeds from the sale will be deposited into the Compost Fund. BOARD ACTION REQUESTED: Approve/Deny Resolution No. 16019, declaring COMP-789-LDR as surplus property to be sold at auction. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 16019 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY WHEREAS, the Hutchinson Compost Department has accumulated surplus property; and WHEREAS, the Hutchinson City Code provides, pursuant to Section 91, Subdivision 3, Paragraph C, for the sale at auction of surplus City property; and WHEREAS, the Compost Department has determined that it is in possession of surplus property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: That the following surplus City property be sold at auction and proceeds from the sale be credited to the appropriate account: 1. 2016 Case 621FXR Wheel Loader Unit: CONW-789-LDR Serial #: NGF235789 Adopted by the City Council this 14t' day of April 2026. APPROVED: Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY DN PLJAPOSE. Award for Franklin Site Improvement Projects Phase 2 (L2/P26-04) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Brandon Braithwaite Agenda Item Type: Presenter: Brandon Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received ten (10) bids (see attached Bid Tabulation) for the Franklin Site Improvement Projects Phase 2 The apparent low bidder is Blackstone Contractors of Loretto, MN with a bid of $309,327.31. This project's total cost and associated funding contributions were reviewed by City Staff and are within the CIP budgeted amount. Staff will be on hand to answer any questions. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 16020 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 4/PROJECT NO. 26-04 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Franklin Site Improvement Project Phase 2: Storm sewer piping, storm sewer retention basin, curb and gutter street repairs, sidewalk, and restoration, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Blackstone Contractors of Loretto MN $309,327.31 R & R Excavating, Inc. of Hutchinson MN $322,069.52 Kurilla Contracting of Buffalo MN $329,487.46 Juul Underground of Hutchinson MN $335,962.87 Vada Contracting LLC of Cokato MN $345,220.90 Hjerpe Contracting, Inc. of Hutchinson MN $377,720.15 MSB Excavating & Tilling of Howard Lake MN $399,867.10 Valley Paving, Inc. of Shakopee Mn $411,443.95 Land Pride Construction of Paynesville MN $426,458.69 Knife River Corporation of Sauk Rapids MN $426,879.45 and whereas, it appears that Blackstone Contractors of Loretto MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Blackstone Contractors of Loretto MN in the amount of $309,327.31 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of April 2026. Mayor, Gary Forcier City Administrator, Matthew Jaunich CITY OF HUTCHINSON, 111 HASSAN STSE, HUTCHINSON MN 55350 320-2344209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 4/PROJECT NO. 26-04 Franklin She Imp—ement Projects Phase 2 BID OPENING: 03/31/2026 Q 1:00 PM ENGINEER'S ESTIMATE $266,142.00 COMPLETION DATE: 09/01/2026 TE. IDE..RTIT�.11 �P�aaaaaaaar HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. Council Approval of Plans and Specifications for Public Bid of the HATS Roof Agenda Item: Replacement Department: Public Works LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: We are seeking to repair the roof membrane on the Hutchinson Area Transportation Services facility. We are at the end of the expected lifespan of this membrane style roof and are starting to see extensive leaks around the facility. Estimates came in at over $175,000 necessitating a public letting. There are 3 sections of the roof, the largest portion will be a shared cost out of the HATS fund, the other 2 portions are County and MnDOT office facilities respectively and will be paid for by those entities. An advertisement for bid shall be published in local newspaper for 2 weeks and post on Quest/CDN. Bid opening date May 5, 2026. BOARD ACTION REQUESTED: Approval of resolution for plans and specifications for ordering an advertisement for bid Fiscal Impact: $ 400,000.00 Funding Source: HATS fund, MNDOT, McLeod County FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 400,000.00 Total City Cost: Funding Source: N/A Remaining Cost: $ 400,000.00 Funding Source: HATS fund, MNDOT, Mcleod County RESOLUTION NO. 16023 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS HUTCHINSON AREA TRANSPORATION SERVICES (HATS) ROOF REPLACEMENT WHEREAS, at the direction of City Staff following the inclusion of this project in the City's 5-year CIP, The City of Hutchinson has prepared plans and specifications for the following described city project: HATS Roof Replacement: Ballasted roof membrane replacement. All sheet metal associated with the roof (gutters, flashing, trim, etc.) will also be replaced. Remove or Replace skylights. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. City of Hutchinson shall prepare and cause to be inserted in the official newspaper and the City's website an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state when the bids will be received and by whom; and at which time they will be publicly opened at the Hutchinson City Center located at 111 Hassan St SE Hutchinson MN, by City Administrator, will then be tabulated, and the responsibility of the bidders will be considered by the City Council at a future city council meeting in the council chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless submitted electronically and accompanied by a bid bond for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of April 2026. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8629 ADVERTISEMENT FOR BIDS HUTCHINSON AREA TRANSPORATION SERVICES ROOF REPAIR TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:04/14/2026 The City Council of the City of Hutchinson, Minnesota, will be receiving bids online through QuestCDN.com until 1:00 PM on May 5, 2026, at which time the bids will be opened and publicly read (or read through Microsoft Teams) at the Hutchinson City Center,111 Hassan St SE, Hutchinson MN, for the making of the following described local improvement: HATS Roof Replacement: Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. all in accordance with the Plans and Specifications on file with the City of Hutchinson. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, May 26th, 2026 in the Council Chambers of the Hutchinson City Center. All bids shall be made electronically on QuestCDN and shall be accompanied by bid bond for not less than five percent (5%) of the amount bid. Plans and Specifications are expected to be available 04/21/2026 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project # on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN. All bids shall be submitted electronically through QuestCDN for $20. Any bids submitted by contractors not on the Plan Holder List or non -electronically will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON STATION ON THURSDAY, APRIL 16TH, 2026 AND THURSDAY, APRIL 23RD, 2026. HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. Consent to let for Bid an Airport Snow Removal Equipment Shed Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: We have received a 70/30 state/local grant from MNDOT aeronautics for $400,000 to build a Snow Removal Equipment storage shed at the airport. This would be a 40x50 post frame building for housing airport related equipment. We are seeking consent to let for bids on this project. An advertisement for bid shall be published in local newspaper for 2 weeks and post on Quest/CDN. Bid opening date May 6, 2026. BOARD ACTION REQUESTED: Approval of Resolution for Plans and Specifications for ordering an advertisement for bid Fiscal Impact: $ 400,000.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: $ 400,000.00 Total City Cost: $ 120,000.00 Funding Source: Miscellaneous Infrastructure Fund Remaining Cost: $ 280,000.00 Funding Source: MNDOT aeronautics RESOLUTION NO. 16024 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS AIRPORT SNOW REMOVAL EQUIPMENT SHED WHEREAS, at the direction of City Staff following the inclusion of this project in the City's 5-year CIP, The City of Hutchinson has prepared plans and specifications for the following described city project: Airport Snow Removal Equipment Shed: 40x50 post frame building for housing airport related equipment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. City of Hutchinson shall prepare and cause to be inserted in the official newspaper and the City's website an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state when the bids will be received and by whom; and at which time they will be publicly opened at the Hutchinson City Center located at 111 Hassan St SE Hutchinson MN, by City Administrator, will then be tabulated, and the responsibility of the bidders will be considered by the City Council at a future city council meeting in the council chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless submitted electronically and accompanied by a bid bond for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of April 2026. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8630 ADVERTISEMENT FOR BIDS AIRPORT SNOW REMOVAL EQUIPMENT SHED TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:04/14/2026 The City Council of the City of Hutchinson, Minnesota, will be receiving bids online through QuestCDN.com until 1:00 PM on May 6, 2026, at which time the bids will be opened and publicly read (or read through Microsoft Teams) at the Hutchinson City Center,111 Hassan St SE, Hutchinson MN, for the making of the following described local improvement: Airport Snow Removal Equipment Shed: 40x50 post frame building for housing airport related equipment. all in accordance with the Plans and Specifications on file with the City of Hutchinson. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, May 26th, 2026 in the Council Chambers of the Hutchinson City Center. All bids shall be made electronically on QuestCDN and shall be accompanied by bid bond for not less than five percent (5%) of the amount bid. Plans and Specifications are expected to be available 04/21/2026 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project # on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN. All bids shall be submitted electronically through QuestCDN for $20. Any bids submitted by contractors not on the Plan Holder List or non -electronically will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON STATION ON THURSDAY, APRIL 16TH, 2026 AND THURSDAY, APRIL 23RD, 2026. O& MLENK Real People. Real Solutions. Date: April 14, 2026 To: Design -Build Teams Re: Snow Removal Equipment Building Design -Build Request for Proposal Hutchinson Municipal Airport (HCD) Hutchinson, MN 2040 Highway 12 East Willmar, MN 56201-5818 Ph: (320) 231-3956 Fax: (320) 231-9710 Bolton-Menk.com 1. BUILDING GENERAL REQUIREMENTS a. Contractor is responsible for the design of the building, footings, foundation, floor slab, utilities, and all associated components. Design drawings shall be certified by a licensed Engineer in the State of Minnesota to meet all specified criteria. a. Contractor is required to obtain all permits required for construction. Permits shall include, but are not limited to, city building permit and MnDOT DLI plumbing review. b. Contractor is required to complete all construction staking and materials testing for required construction. c. Unit Price submitted for Bid Item "Snow Removal Equipment Building, Complete Design Build" shall include, but is not limited to, the following: i. Building Footings and Foundation Wall (including subgrade preparation) ii. Reinforced Concrete Hangar Floor iii. Building and Erection iv. Overhead Doors and Operating Equipment v. Building Electrical vi. Building Plumbing vii. Building Heating viii. Building Water ix. Utility Relocations x. Civil Site Work xi. Site Restoration xii. Construction Staking xiii. Construction Materials Testing and Special Inspections xiv. All Required Permits d. The Statement of Estimated Quantities included in the project plans are for estimation purposes only. The contractor shall be responsible for estimating quantities for the bid. City of Hutchinson — 25X.142126 April 2026 SRE DESIGN BUILD REQUEST FOR PROPOSAL PAGE 00400-1 © Bolton & Menk, Inc. 2020, All Rights Reserved No additional payment will be made for additional quantities and shall all be included within the lump sum bid item. 2. BUILDING SIZE AND FLOOR PLAN a. Pre -Engineered Wood Building: SIRE building with an equipment storage area of 40-foot wide x 50-foot long. The eave height on the main volume shall be 18-foot. The roof overhang shall be a minimum of 2-feet. Building shall sit approximately 6-12 inches above grade and shall be a minimum of 20-feet away from the nearest building. Refer to Attachments for site plan, floor plan, elevations and building section. b. Sectional Overhead Doors: One (1) 20-foot wide x 16-foot high sectional overhead door shall be constructed to meet the following minimum requirements: 2-inches thick, 26- gauge interior and exterior steel, polyurethane insulation to provide an R-value of 16. Door shall be located in the east 40-foot wide wall. Provide 3-inch galvanized steel track system with ball bearing rollers. Provide manufacturer's standard vision panels as indicated on drawings. Provide doors with quality weather-stripping and draft seals on sides, top and bottom. 15'-6" minimum clearance height required at the sectional overhead doors\ in the up position. Each overhead door will be motor operated electrically with controls at doorjamb and with remote control door receiver and will include a manual override. Provide (2) four 2-button remote controls, each programmed to open each of the overhead doors. The door motors shall be a minimum of 1/2 HP. Overhead doors shall incorporate an electric eye safety device. c. Pedestrian Door: One (1) exterior 3'-0" wide x 7'-0" high insulated hollow metal door and frame. Door to have lever handle, mortise office lockset with dead bolt. Provide required finished hardware including threshold and weatherstripping. Door shall be located on east 40-foot wall, reference plans for location. d. Building Foundation: Provide typical 8-inch thick x 4'-0" minimum (frost) depth reinforced concrete foundation wall at building perimeter with 8-inch x 1'-4" reinforced concrete wall footing. Provide reinforced concrete piers and spread footings as required for structural support at all columns. Reference the project geotechnical report for requirements for the excavation and preparation of underlying soils. All concrete testing shall be coordinated and paid for by the contractor. Dewatering if required shall be paid for by the contractor. e. Floor load/floor construction: Provide thick fiber -reinforced concrete slab per structural design based upon geotechnical report for monolithic slab at vehicle bay, exterior apron, and pedestrian door stoop with polypropylene micro -fibers (dosage by mix designer) and #4 bars at 16-inches o.c. each way. Provide minimum of 24-inches of compacted engineered fill meeting the MnDOT 2105.507 requirements for Select Granular Borrow beneath the floor slab. Slope interior floor one-half percent (.5%) to City of Hutchinson — 25X.142126 April 2026 SRE DESIGN BUILD REQUEST FOR PROPOSAL PAGE 00400-2 © Bolton & Menk, Inc. 2020, All Rights Reserved the floor drain and exterior grade to match the existing pavement. Reference the project geotechnical report for requirements for the excavation and preparation of underlying soils. All concrete and granular material testing shall be coordinated and paid for by the contractor. f. Building to meet acceptable American with Disabilities Act (ADA) regulations in accordance with local building codes and regulations. 3. BUILDING EXTERIOR FINISH a. Wood frame construction in accordance with local building codes and regulations. b. Metal siding: 26 gage, panel rib, pre -finished steel exterior wall panel, color selected from manufacturer's standard. Color and profile to match roofing panel. c. Metal roofing: Standing seam metal roof, 24 gauge, 3" panel rib, with seam design for weather tightness, concealed fasteners, class 90 rated wind uplift, PVDF paint finish. d. Roof Pitch: 0.5:12 pitch roof. e. Final landscaping around the building perimeter shall include a 3-feet wide 1.5-inch diameter rock placed upon geotextile fabric. Rest of building site shall include topsoil, seed, fertilizer, geotextile fabric all meeting MnDOT specifications for construction. The maximum slope away from the building to match existing grade should be 10:1. The project site should be surrounded by silt fence meeting MnDOT 2573.503 requirements. 4. BUILDING INTERIOR FINISH a. Insulation: Glass fiber blanket insulation with vapor barrier, minimum R-16 in walls and R-18 in ceiling/roof. b. Liner Panel: 28 gage, 16'-0" high interior white steel liner panel on all walls over 6- millimeter vapor barrier. c. Floor finish: Minimum 2-coat clear sealer to provide durable, smooth surface for ease of maintenance, oil resistance, and resistance to "lifting" from rubber tires on parked vehicles. d. Interior Build -out: Interior walls and roof to be insulated to meet specification of exterior enclosure. e. Fire protection: Provide fire extinguishers and heat and/or smoke detectors in accordance with local building codes and regulations City of Hutchinson — 25X.142126 April 2026 SRE DESIGN BUILD REQUEST FOR PROPOSAL PAGE 00400-3 © Bolton & Menk, Inc. 2020, All Rights Reserved 5. HEATING SYSTEM a. HVAC: Provide radiant heating system incorporated into floor slab. Storage area will be designed to maintain a min. 40-degree F temperature. Extend gas piping from burners to meter. Natural Gas service is available at the Airport. Contractor shall contact Hutchinson Utilities Commission for service connection for radiant heat system. Gas piping to be schedule 40, black steel, w/ screwed fittings. b. Ventilation: Ventilate in accordance with the Minnesota Mechanical Code at a rate of 0.75 cfm/ft floor area. Provide a 4" deep extruded aluminum wall louver (L-1) with baked enamel finish and motorized damper. Provide a spun aluminum, sidewall centrifugal exhaust fan (EF-1) and motorized damper. Extend galvanized exhaust ductwork down to 18" AFF. Provide wall switch w/ 1-hr timer to control fan and associated exhaust and intake dampers. 6. ELECTRICAL SYSTEM a. Electrical Power: Provide 200A utility service, metering, and a 200A panelboard. Provide three phase service if available from utility, otherwise 120/240V single phase service. Provide a minimum 42 circuit panelboard with minimum 3 spare 20A breakers. b. Existing electric lines run around proposed building. Contractor shall coordinate with Hutchinson Utilities Commission to relocate the lines in 2-inch Schedule 40 PVC or HDPE conduit around the proposed building. c. Existing communication lines run around proposed building. Contractor shall coordinate with Nuvera to relocate the lines in 2-inch Schedule 40 PVC or HDPE conduit around the proposed building. d. Provide branch breakers and circuits as necessary for all lighting, outlets, and equipment. e. All conductors shall be copper and installed in conduit. Where exposed to physical damage the conduit shall be rigid galvanized steel, elsewhere conduit shall be EMT. f. Provide motor controllers and local disconnect switches where not included with equipment. g. Provide 120V 20A duplex receptacles spaced at a maximum of 20-feet along the perimeter of the apparatus bay, three 240V 50A receptacles each on a dedicated circuit (location to be verified with owner), and two exterior outlets. All outlets shall be GFI protected. The exterior outlets shall have weatherproof covers. City of Hutchinson — 25X.142126 April 2026 SRE DESIGN BUILD REQUEST FOR PROPOSAL PAGE 00400-4 © Bolton & Menk, Inc. 2020, All Rights Reserved h. Interior Lighting: SIRE apparatus bay; Provide 8-foot high bay 120-volt LED light fixtures in vehicle area mounted on the ceiling. Lights to be mounted 16'-0" AFF. Select quantity of lamps to achieve 25 footcandle level. Provide switches where indicated on plans. All fixtures to have automatic shutoff control via occupancy sensors. Provide an exit sign and emergency egress light at the man doors. Provide switch in weatherproof enclosure and wall mounted cold weather occupancy sensor. i. Exterior Lighting: building mounted metal 120-volt LED wall -packs at overhead and pedestrian doors. Control with photocell and hand -off -auto switch. j. Ceiling Fans: Provide two (2) heavy duty ceiling fans designed for commercial function with a 48-inch blade sweep and switches where indicated where indicated on plans. Fans to be mounted 16'-0" AFF. 7. PLUMBING SYSTEM a. Provide one (1) 6" floor drain in center of building with Schedule 40 PVC pipe sloped toward drain. Provide minimum 35-cubic feet capacity inflammable waste trap as required by state and local codes. Provide minimum 2,000 gallon underground holding tank adjacent to building for wastewater storage installed a minimum of 4'0" below grade. b. Provide (1) interior and exterior frost -free spigots and 2" polyethylene piping for connection to water service. Provide (1) utility sink adjacent to interior spigot. Water service is available at the Airport. Contractor shall coordinate with Hutchinson Utilities Commission for connection to the proposed building. See plans for water service connection details. 8. COLORS a. Exterior Walls: Tan b. Overhead Door: White c. Pedestrian Door: White d. Roof: Hunter Green e. Interior Walls: White f. Trim: Hunter Green 9. CONSTRUCTION STAKING a. Contractor shall be responsible for all construction staking. City of Hutchinson — 25X.142126 April 2026 SRE DESIGN BUILD REQUEST FOR PROPOSAL PAGE 00400-5 © Bolton & Menk, Inc. 2020, All Rights Reserved 10. WARRANTY Provide manufacturer's standard warranty for: minimum three (3) years for material and workmanship, minimum twenty (20) years for panel finish, and lifetime for standing seam roof effective at final completion date. City of Hutchinson — 25X.142126 April 2026 SRE DESIGN BUILD REQUEST FOR PROPOSAL PAGE 00400-6 © Bolton & Menk, Inc. 2020, All Rights Reserved HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. Approval of Resolution 16025 - A resolution approving an Artificial Intelligence Agenda Item: (A.I.) Policy for the city of Hutchinson Department: Administration LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: With the advancement of technology and the growth in the use of Artificial Intelligence (A.I.), staff felt it was appropriate to have a policy in place to help manage the use of A.I. here at the City. The attached policy was put together by the City's IT Director Tom Kloss. Staff is recommending approval of the policy. BOARD ACTION REQUESTED: Approval of Resolution 16025 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 16025 A RESOLUTION ADOPTING AN ARTIFICIAL INTELLIGENCE (A.I.) POLICY FOR THE CITY OF HUTCHINSON WHEREAS, the city of Hutchinson is in need of adopting policies from time to time to help govern the affairs of the City; and WHEREAS, with the growth of artificial intelligence (A.I.) tools in society, the city is in need of providing clear guidance for the use of A.I. within city operations; and WHEREAS, A.I. has the potential to improve efficiency, enhance service delivery, and support informed decision -making; and WHEREAS, the use of A.I. must remain transparent, accountable, and aligned with public trust. NOW THEREFORE BE IT RESOLVED, by the City Council of the city of Hutchinson that the attached Artificial Intelligence Policy (AI) is hereby adopted and shall serve as the official A.I. policy for the city of Hutchinson. FURTHERMORE, BE IT RESOLVED that this policy, upon adoption, shall be included in the Information Technology Handbook/Policy for the City. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 24T" DAY OF APRIL 2026 GARY T. FORCIER, MAYOR ATTEST: MATTHEW ]AUNICH, CITY ADMINISTRATOR �! Artificial Intelligence Policy (AI) 5S HUTCHINSON Last Review: 4/2026 A CITY ON PURPOSE. Purpose The purpose of this policy is to provide clear guidance for the responsible and ethical use of Artificial Intelligence (AI) technologies within the City of Hutchinson. Al has the potential to improve efficiency, enhance service delivery, and support informed decision -making; however, its use must remain transparent, accountable, and aligned with public trust. Scope This policy applies to all employees, contractors, elected officials, and third -party vendors who use, procure, or manage Al systems on behalf of the City of Hutchinson. Definitions Artificial Intelligence (Al): Systems that perform tasks normally requiring human intelligence, including but not limited to natural language processing, machine learning, predictive analytics, and computer vision. Adaptive Al —Adaptive Al continuously learns from new data, adjusting its model to improve accuracy and effectiveness. Generative Al - Generative Al relies on pre-existing patterns and data to generate new content without necessarily adapting its model based on feedback. It may be referred to as GenAl and can include chatbots (ChatGPT, Google's Bard/Gemini, Microsoft Bing) or image generators. Low risk: Data that is defined by Minnesota Statutes Chapter 13 as "public" and intended to be available to the public. Moderate risk: Data that does not meet the definition of low -risk or high -risk. This includes but is not limited to system security information, not public names, not public addresses, not public phone numbers, and IP addresses. High risk: Data that is highly sensitive and/or protected according to the Minnesota Government Data Practices Act (MGDPA), Chapter 13. This includes protected, non-public, and confidential data. Examples include protected health information, Social Security Administration data, criminal justice information, government -issued ID numbers (e.g., Social Security numbers, driver's license numbers, state ID card numbers, passport numbers), federal tax information, account data, and bank account numbers. General It is assumed that any data used on Al platforms like ChatGPT, Google Bard/Gemini, or Microsoft Bing are going to be retained by the service. Removing or correcting data is very difficult, if not impossible. Policy 1) Employees may use low -risk data with GenAl technology to perform their work. Low -risk data is defined by MGDPA Chapter 13 as "public" and is intended to be available to the public. If you are unsure whether the data you enter in GenAI applications is classified as public data, consult the City's responsible authority or designee prior to using GenAI technologies. All data created with the use of GenAI is to be retained according to the City's records retention schedule. 2) Employees must prevent improper access to or dissemination of all moderate or high -risk data. Using moderate or high -risk data in Al applications could result in a data breach and corresponding civil or criminal penalties for violations. 3) When using GenAI, subject matter experts must verify that any work generated is accurate, complete, appropriate, not biased, not a violation of any other individual or entity's intellectual property or privacy, and consistent with City policies and applicable laws. 4) If using GenAI to aid in decision making, employees should consider if the results could cause any potential harm or unintended consequences. 5) Employees shall inform consumers when work has been generated by Al. It is at the discretion of the employee to determine when this is appropriate. Some considerations include the extent to which Al was used and whether a citation would be needed if the content was generated by another non -AI source. An example of a notification is: "The preparation of this content was aided by Al [cite the specific platform such as ChatGPT] version [cite the version such as 4.0]". 6) Employees must receive specific written permission from a department director and the Information Technology department before integrating any GenAI tool with internal City software. • Version History Version Modified Date Approval Date Approved by Reason/Comments 2026 4/26 V HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY DN PLJAPOSE. Consideration of Non -Waiver of Tort Liability Limits for General Liability Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of the City's renewal of its general liability insurance policy for the period July 1, 2026 through June 30, 2027, the City must decide whether or not to waive the statutory municipal tort liability limits of $500,000 per claimant and $1,500,000 per occurrence. Historically the City has not waived the municipal tort, because by doing so, the City exposes itself to potential claims and payments above the statutory limit. The City would need to purchase excess liability coverage if it decides to waive the statutory liability limit. This is an annual city council decision that the League of MN Cities Insurance Trust requires and the decision also applies to the separate liability policy for the HATS Facility. Staff recommendation is to not waive the tort liability limits. BOARD ACTION REQUESTED: The Council is requested to not waive the tort liability limits for the policy period of July 2026 through June 2027. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A AMCd LEAGUE MINNESOTA CITIES LIABILITY COVERAGE WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before their effective date of coverage. Email completed form to your citv's underwriter, to pstech(a)lmc.or2, or fax to 651.281.1298. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: Check one. - El The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: Signature: Position: League of Minnesota Cities 3/2/2023 Liability Coverage Waiver Form Page 1 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITV ON PURPOSE. Agenda Item: Massage License - Amanda Baker - Heavenly Balance Department: Administration LICENSE SECTION Meeting Date: 4/14/2026 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓® Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Amanda Baker of Heavenly Balance has submitted a massage license application into administration for review and processing. The application is for Ms. Baker to provide massage services at her business located at 35 Main Street North. A background check was completed of Ms. Baker and the police department does not object to the issuing of the license. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing massage license to Amanda Baker of Heavenly Balance to provide massage services at 35 Main Street North. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: EWE": : HUTCHINSON A CITY ON PUAPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson Application for Massage Service License (Under Ordinance No, 119) usiness Information License Fee: $185 Operating Year: Business Name Phone !Number r"A6%.% Sk. W . Busi�� dress Zoning District verify the proposed rase is 3110 Wed in then zoning district lA QF m;jn1% 1 yn f.] SSISSO c1ty state Zip Corporate Information if applicable) Corporate Name Phone Number Corporate Address _City _ state Zip Owner(s)/�Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the ii businm essico(wation) Name: Q,r,-,c,r,c�,�G ,r %-1 aAIrAzn yw� 5 3s b Address City state Zip Name: Address City state Zip *If necessary, list additional owner(s)lcorporate officer(s) on a separate sheet of paper Lessee (if Name: rknd<<q ':.ocW _ _ — S ► �;; �, 5 �� _ f µ ,son m-K) �g _ Address City State Zip individuals involved in givinq massage Name: Rv•,,do� AP lave LWI-M satin _ w1t1) — SS 3S0 Address City State Zip ►F1UM Address *If a City state Zip sheet ofpaper City of Hutchinson Application for Massage Service Page 2 of 5 �� l7esrribe Nature of Massage Business and Massage Services Offered Insurance Coverage Information (attach public liability insurance policy or certificate of insurance as required in Section 119. D7 of Hutchinson City Code]' _ _VZ--1 <,4- S (C- l fi-Z-e� .7 .J�JO-JIC >r P S Insurance Company AgenVs Name /Viz:-tn: Sr 5 Address Phone Number Statement 4x4rlh City State zip Fax Number Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ YES >( NO If yes, state nature of offense and punishment or penalty therefore, �MManager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establish' be "a natural person who is a resident of the City". Please complete the following confirming compliance with this ordinance)_ _ I Manager Name Phone Number Manager Address City State zip jLChecklist all items must be checked "yes" in order for the application to beprocessed) F—The following items need to be completed and/or attached in order for the application to be processed: Copy of insurance that meets or exceeds limits established in the ordinance: A yes ❑ no f, Application fee paid in full (check or money order): L6 yes ❑ no tl Application completed 'in -full and signed: . )yes ❑ no City of Hutchinson Application for Massage Service Page 3 of S I hereby certify that I have completely filled out the entire above application, together and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a Fine not exceeding $100 0 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the casts of pro ution. Sgna re of Applicant Date Print Name Title NOTE.• No application will be forwarded to the City Council unless received one week prior to the regular Council meeting, filled out in completion, and fee payment is attached. Internal Use Only Zoning/Building Npproved ❑denied Signature: Fire 0 approved ❑ denied Signature: Police �pproved ❑ denied Signature: City Council ❑ approved H: Licen se5jAp pl icatons/Massage.doc ❑ denied Signature: HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. Purchase order for Repair of Liquor Store Overflow Parking Lot (WmMuellers) Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This Purchase Order will be for a reclaim and repave of the Liquor Hutch overflow parking lot. The pavement is beyond its useful life and there are some design and landscaping that will be updated in the process. Staff will be on hand to answer any questions. BOARD ACTION REQUESTED: Approval of Purchase Order to Wm Muellers Fiscal Impact: $ 82,788.00 Funding Source: Miscellaneous Infrastructure Fund FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 82,788.00 Total City Cost: $ 82,788.00 Funding Source: Miscellaneous Infrastructure Fund Remaining Cost: $ 0.00 Funding Source: N/A ROAD CONTRACTORS AGGREGATES BITUMINOUS PAVING HOT MIX ASPHALT HAMBURG . M N 831 PARK AVE P.O. BOX 247 HAMBURG, MN 55339 PHONE 952A67-2720 EMAIL CORYH@WMMUELLER.COM March 4, 2026 2026 STREET IMPROVEMENT PROJECT - LET. NO. 2 HUTCHINSON, MN ENGINEER: CITY OF HUTCHINSON BID OPENING: NIA PROJECT NO. NIA ACE HARDWARE PARKING LOT - CHANGE ORDER LINE ITEM # DESCRIPTION QUANTITY UNIT I UNIT PRICE TOTAL MOBILIZATION 1.00 LS $2,000.00 $2,000.00 FULL DEPTH RECLAMATION 2,347.00 SY $4.95 $11,617.65 SUBGRADE PREPARATION 2,347.00 SY $3.90 $9,153.30 SPNWB230B BIT. BASE 2.5" THICK 2,347.00 SY $14.89 $34,946.83 BIT. MATERIAL FOR TACK COAT 165.00 GAL $6.00 $990.00 SPWEA240B BIT. WEAR 1.5" THICK 2,347.00 SY $10.26 $24,080.22 TOTAL $82,788.00 NOTES: 1.) ALL PRICES ARE BASED ON 2026 CONSTRUCTION 2.) FULL DEPTH RECLAIM AND SUBGRADE PREP ITEMS INCLUDE HAUL OFF OF EXCESS RECLAIM TO HATS 3.) INCLUDES TRAFFIC CONTROL AS NECESSARY THIS PROPOSAL MAY ONLY BE ACCEPTED IF SIGNED BY CONTRACTOR'S AUTHORIZED REPRESENTATIVE AND RECEIVED BY WMS WITHIN 15 DAYS OF THE PROPOSAL DATE ACCEPTANCE BY: BY: DATED: www.wmmueller.com Bertram Asphalt Company P.O. Box 162 Paynesville, MN 56362 Cell: 320-292-1311 Email: bertramasphalt@,gmail.com Proposal Company Name: Hutchinson (City of) Billing Address: 1400 Adams Street S.E. Hutchinson, MN 55350 Contact Person: Donovan Schuette (Public Works Manager) Cell: 320-583-8982 Office: 320-234- 473 Date: December 301h, 2025 Email: dschuette@hutchinsommn.gov Department: 320-234-4219 Project Address: Hutchinson Ace Hardware Parking lot @ Jefferson Street NE and Washington Avenue E in Hutchinson, MN 55350 — as per attached map Project Type: Reclaim @ 6" depth and Pave @ 4" thickness We hereby submitspecifications and quotations for the following, Description of work to be Derformed Unit t . Price Reclaim @ 6" depth and Pave @ 4" thick: S.F. 21,123 $98,325.00 Reclaim at 6" depth. Pave an average of a,4"_ asphalt mat. Paving will be done in two lifts. Base lift done with SP12.5 non -wear base course @ 2.5". Compact asphalt mat. Tack coal applied between lifts if paved more than 24 hours apart. Wear lift done with SP9.5 wear course @ 1.5". Compact asphalt mat. Striping luck to the existing layout: $1,650.00 Note: Bump outs and islands will be removed by the city prior to our arrival. Note: Project pricing assumes that we get the entire project and we are able to do the entire project in one phase and one mobility. Note: Project pricing assumes non modified hot mix asphalt. Note: Project measurements are based off of city measurements of 2,347 square yards (21,123 square feet). Note: "No parking" designation by the customer. Customer is responsible for removing cars and obstructions before we arrive on site. Note: The overlay is figured on doing the whole parking lot at one time and shutting down the parking lot when we are there. Note: Irrigation must be off 24 hours and obstructions moved prior to construction. Note: Additional Mobilization charges may apply if stopped for irrigation, vehicles, or obstructions. Note: Quote assumes one mobilization. Note: This proposal does Not include any shouldering or turf restoration. Note: There will be an extra charge for any base or base work that is needed. Note: Fuel surcharge of 1% of contract price for every $0.25 increase at pump price over $5.00 for diesel fuel. Note: Contracted prices are subject to repricing if the WTI oil pricing exceeds $1251Barrel at time of delivery. Escalation Clause: This contract has been based on material costs at current market rates. Due to uncertain market conditions that are beyond our control and in the event of future material price increases the responsible party agrees to pay for the escalations of material without a change order. This paragraph applies only to materials. Exclusions: Bonds, permits, fees, surveying, staking, engineering, testing, soil corrections, sub grade corrections, shouldering or tuff restoration, irrigation systems, damage to irrigation systems, location or relocation of underground lines, cables, or utilities, rock excavation, dewatering, traffic control, utility or structural sheeting, repair, or adjustments, underpinning, buried debris, drain tile, footing insulation or waterproofing, separation fabrics, geotextile fabric removal, disposal, or installation, vapor barriers, drainage layers, class V base materials other than listed above, hazardous materials, removal of contaminated soils, haul road or crane road construction, erosion control other than listed above, gas, mechanical, electrical, or electrical excavation, lighting, curb, concrete, site fence, evening, night or weekend work, winter conditions. We propose to furnish material and labor, complete in accordance with the above specifications, for the total lump sum of: Total on All: $99,975.00 Note: See Bertram Asphalt CompgDLWarranty Terms Qualifications, and Construction Specifications By signing this contract, you are agreeing to the Bertram Asphalt Company Warranty Terms, Qualifications, and Construction Specifications. Payment terms are 30% down and net 10 days on the remaining. Unpaid balances will accrue a late fee of 10% per month until paid in full and shall be charged on any balance 30 days past due. Note: this proposal may be withdrawn if not accepted within 10 days. Any alteration or deviation from the above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. The ownerl general contractor, by acceptance of this proposal, agrees to pay all cost of collections, including reasonable attorney's fees Incurred, in order to recover any amounts due or to become due herein. All agreements are contingent upon strikes, accidents, weather or other delays beyond our control. Contractor to carry proper insurance including Workers Compensation. Authorized Signature: Bill Bertram Acceptance of Proposal: The above prices, specifications, conditions, and attached warranty qualifications are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature: Please take note: Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. Under Minnesota law you have the right to pay persons who supplied labor and materials for the improvement directly and deduct the amount from the contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for the improvement and who gave you timely notice. . a E KIM 1 WASHINGTON AVE E Project scope: 6" reclaim with a 4" asphalt overlay, SP12.5 2.5" non -wear base course, 1.5" SP9,5 wear course. B-oil. 2347 square yards HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. Review and Approve/Deny Joint Powers Agreement with McLeod County for SW Agenda Item: Stormwater Resiliency Project Department: Public Works LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Brandon Braithwaite Agenda Item Type: Presenter: Brandon Braithwaite Reviewed by Staff ❑� Consent Agenda E Time Requested (Minutes): 5 License Contingency N/A Attachments: YesEl BACKGROUND/EXPLANATION OFAGENDA ITEM: City Staff have been working in cooperation with Andrew Engel, McLeod County Public Works Director on a Joint Powers Agreement for the design of a Stormwater Resiliency project. The parameters of the project are shown in Exhibit A. This is a project that potentially benefits the Fairgrounds as well as a notable amount of property marked for development. It also is a project identified in the City's South side Stormwater Resiliency project completed last year. Furthermore, it has the potential to benefit the stormwater that makes its way onto Airport property to McCuen Creek and eventually the Crow River. County staff will be the lead on the project with support from City staff. Staff will be on hand to answer any questions. The study is estimated to be $60K and will be shared equally by the County and City. BOARD ACTION REQUESTED: Approve Joint Powers Agreement with McLeod County Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: $ 60,000.00 Total City Cost: $ 30,000.00 Funding Source: Stormwater Funds Remaining Cost: $ 30,000.00 Funding Source: McLeod county Funds COOPERATIVE AGREEMENT FOR THE DESIGN OF SOUTHWEST STORM WATER RESILIENCY PROJECT IN HUTCHINSON MN THIS COOPERATIVE AGREEMENT FOR THE DESIGN OF THE SOUTHWEST STORMWATER RESILIENCY PROJECT, ("Agreement") is made and entered into as of the day of , 2026, by and between the City of Hutchinson MN ("City"), and the County of McLeod ("County") (each sometimes hereinafter called "party" and both sometimes collectively "parties") the parties being governmental and political subdivisions of the State of Minnesota. WITNESSETH: WHEREAS, the parties desire to undertake a joint project involving design work for stormwater conveyance and modeling, property acquisition, pond construction, grading, storm sewer, and other incidentals, and to share the costs of such improvement as herein provided; and WHEREAS, the authority of the parties to enter into this Agreement is provided by Minnesota Statutes, sections 471.59. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Agreement and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: ARTICLE I THE AGREEMENT Section 1.01. Purposes. The purpose of this Agreement is to define the rights and obligations of the City and the County with respect to the Project, the sharing of the costs of the Project, and the Jurisdictional Transfer. Section 1.02. Cooperation. The City and the County shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. Section 1.03. Relationship to Other Contracts. The City and the County acknowledge that Contract Documents will be entered into by the County on behalf of the parties with respect to the Project, and that Change Orders or other documents may be entered into and processed by the County on behalf of the parties, with respect to the Project. This Agreement shall be construed so as to give the fullest effect to its provisions, consistent with the provisions of the other contracts and documents referred to above. Section 1.04. Term. The term of this Agreement shall be for a period commencing on the date hereof and terminating on the date the Project is completed, accepted by the parties and all amounts owed by one party to the other or to the project contractor have been paid in full, and the Jurisdictional Transfer is completed. Section 1.05. Recitals. The above recitals are true and correct as of the date hereof and constitute a part 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement of this Agreement. ARTICLE II DEFINITIONS Section 2.01. Definitions. In this Agreement the following terms shall have the following meanings unless the context requires otherwise: a) Agreement: this Agreement, as it may be amended, supplemented, or restated from time to time. b) Change Order: a written order to the Contractor approved by applicable parties hereto and signed by the County Representative on behalf of the parties authorizing a change in the work included within the Contract Documents and/or an adjustment in the price and/or an adjustment in the construction schedule, issued after execution of the contract for the construction of the Project. c) Contract Documents: drawings; specifications; general and special conditions; addenda, if any; Change Orders; and the construction contract for the Project; approved by the parties, or their respective representatives. d) Contractor: the person or entity which is awarded the contract for the construction of the Project. e) City: the City of Hutchinson, MN. f) City Representative(s): Brandon Braithwaite, City Engineer. g) County: McLeod County. h) County Representative: Andrew Engel, McLeod County Engineer/Public Works Director. i) Project: Design work including stormwater modeling, plan production, and permitting for the construction of stormwater ponds, site grading and stormwater conveyance as generally depicted in Exhibit A. j) Project Costs: all costs for and associated with the design of the Project, including Design Engineering Costs, and City/County Direct Costs. k) Design Engineering Costs: the fees and costs for all consulting engineers preparing Contract Documents. 1) City/County Direct Costs: the compensation and wages (including applicable payroll burden) of City/County employees for the time(s) such employees are performing services on behalf of the Project, including construction inspection, and other incidentals. m) Right of Way Acquisition: the process of obtaining Right of Way, including but not limited to: surveying 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement property, drawing parcel maps, researching titles, appraising parcels, negotiating with property owners, purchasing parcels, working with potential relocation, condemnation proceedings, and other incidentals. n) Uncontrollable Circumstances: the occurrence or non-occurrence of acts or events beyond the reasonable control of the party relying thereon, and not the result of willful or negligent action or inaction of the party claiming the event as an Uncontrollable Circumstance, that materially adversely affects the performance of the party claiming the event as an Uncontrollable Circumstance including but not limited to the following: (1) Acts of God, including, but not limited to floods, ice storms, blizzards, tornadoes, landslides, lighting and earthquakes (but not including reasonably anticipated weather conditions for the geographic area), riots, insurrections, war or civil disorder affecting the performance of work, blockades, power or other utility failure, and fires or explosions. (2) The adoption of or change in any federal, state, or local laws, rules, regulations, ordinances, permits, or licenses, or changes in the interpretation of such laws, rules, regulations, ordinances, permits, or licenses by a court or public agency having appropriate jurisdiction after the date of the execution of this Agreement. (3) A suspension, termination, interruption, denial, or failure of renewal of any permit, license, consent, authorization, or approval essential to the construction of the Project. (4) Orders and/or judgment of any federal, state, or local court, administrative agency, or governmental body, provided, however, that the contesting in good faith by such party of any such order and/or judgment shall not constitute or be construed to constitute a willful or negligent action or inaction of such party. (5) Strikes or other such labor disputes shall not be considered an Uncontrollable Circumstance, unless such strike or labor dispute involves persons with whom the parties have no employment relationship and the parties, or either of them, cannot, using best efforts, obtain substitute performance. ARTICLE III DESIGN Section 3.01. Consultant Award. The Consultant Request for proposals shall be approved by the parties prior to the solicitation of proposals. In accordance with the applicable provisions of Minnesota Statutes Ch. 160, County will cause proposals to be received by it for the design of the Project. The City and County representatives shall jointly review proposals. The County shall award the design proposal as determined by the County and City representatives. Section 3.02. Project Design. Subject to Uncontrollable Circumstances, County shall cause the Project to be designed in accordance with the Contract Documents. 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement ARTICLE IV PROJECT COSTS Section 4.01. Allocation. (a) The Design Engineering Costs shall be equally allocated between the parties, 50% County, 50% City. (b) All other Costs including, but not limited to City/County Direct Costs, shall be allocated between the parties as determined by the City and County Representative. Section 4.02. Payments to Contractor. County shall make progress payments to the Contractor and, upon approval of both parties hereto, the final payment to the Contractor in accordance with the Contract Documents. Section 4.03. Reimbursement. The City shall pay to County the City's share of the Project Costs within thirty (30) days after receipt by City of each itemized written invoice therefor from the County. Section 4.04. Adjustments. To the extent that the actual value of any item included in an invoice cannot be accurately determined at the time of submission of the invoice, such item shall be invoiced on an estimated basis and an adjustment shall be made to reflect the difference between such estimated amount and the actual amount of such item on the next invoice after determination of the actual amount. ARTICLE VI GENERAL PROVISIONS Section 6.01. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered, mailed, or transferred electronically (e-mail) to City and County, at the following address: City: Brandon Braithwaite City Engineer City of Hutchinson 111 Hassan St SE Hutchinson MN 55350 County: Andrew Engel, PE County Engineer/Public Works Director McLeod County Public Works 1400 Adams Street SE Hutchinson MN 55350 Either party may change its address or authorized representative by notice delivered to the other party pursuant to this Section 6.01. Section 6.02. Counterparts. This Agreement may be executed in more than one counterpart, each of which 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement shall be deemed to be an original but all of which taken together shall be deemed a single instrument. Section 6.03. Survival of Representations and Warranties. The representations, warranties, covenants, and agreements of the parties under this Agreement, and the remedies of either party for the breach of such representations, warranties, covenants, and agreements by the other party shall survive the execution and termination of this Agreement. Section 6.04. Non -Assignability. Neither the City nor the County shall assign any interest in this Agreement nor shall transfer any interest in the same, whether by subcontract, assignment or novation, without the prior written consent of the other party. Such consent shall not be unreasonably withheld. Section 6.05. Alteration. Any alteration, variation, modification or waiver of the provisions of the Agreement shall be valid only after it has been reduced to writing and duly signed by all parties. Section 6.06. Waiver. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. Section 6.07. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. Section 6.08. Interpretation According to Minnesota Law. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. Section 6.09. Entire Ageement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior ora ritten negotiations. Section 6.10. Headings. The headings to the various sections of this Agreement are inserted only for convenience of reference and are not intended, nor shall they be construed, to modify, define, limit, or expand the intent of the parties as expressed in this Agreement. Section 6.11. Further Actions. The parties agree to execute such further documents and take such further actions as may reasonably be required or expedient to carry out the provisions and intentions of this Agreement, or any agreement or document relating hereto or entered into in connection herewith. Section 6.12. Parties in Interest. This Agreement shall be binding upon and insure solely to the benefit of the parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the day and year first above written. Attest: By: Name: Title: Attest: By: Name: Title: Attest: By: Name: Title: Attest: By: Name: Title: CITY OF HUTCHINSON By: Name: Gary Forcier Title: Mayor Date: By: Name: Matt Jaunich Title: City Administrator Date: McLEOD COUNTY By: Name: Doug Krueger Title: Board Chair Date: By: Name: Sheila Murphy Title: County Administrator Date: 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement COOPERATIVE AGREEMENT FOR THE DESIGN OF SOUTHWEST STORM WATER RESILIENCY PROJECT IN HUTCHINSON MN THIS COOPERATIVE AGREEMENT FOR THE DESIGN OF THE SOUTHWEST STORMWATER RESILIENCY PROJECT, ("Agreement") is made and entered into as of the day of , 2026, by and between the City of Hutchinson MN ("City"), and the County of McLeod ("County") (each sometimes hereinafter called "party" and both sometimes collectively "parties") the parties being governmental and political subdivisions of the State of Minnesota. WITNESSETH: WHEREAS, the parties desire to undertake a joint project involving design work for stormwater conveyance and modeling, property acquisition, pond construction, grading, storm sewer, and other incidentals, and to share the costs of such improvement as herein provided; and WHEREAS, the authority of the parties to enter into this Agreement is provided by Minnesota Statutes, sections 471.59. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Agreement and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: ARTICLE I THE AGREEMENT Section 1.01. Purposes. The purpose of this Agreement is to define the rights and obligations of the City and the County with respect to the Project, the sharing of the costs of the Project, and the Jurisdictional Transfer. Section 1.02. Cooperation. The City and the County shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. Section 1.03. Relationship to Other Contracts. The City and the County acknowledge that Contract Documents will be entered into by the County on behalf of the parties with respect to the Project, and that Change Orders or other documents may be entered into and processed by the County on behalf of the parties, with respect to the Project. This Agreement shall be construed so as to give the fullest effect to its provisions, consistent with the provisions of the other contracts and documents referred to above. Section 1.04. Term. The term of this Agreement shall be for a period commencing on the date hereof and terminating on the date the Project is completed, accepted by the parties and all amounts owed by one party to the other or to the project contractor have been paid in full, and the Jurisdictional Transfer is completed. Section 1.05. Recitals. The above recitals are true and correct as of the date hereof and constitute a part 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement of this Agreement. ARTICLE II DEFINITIONS Section 2.01. Definitions. In this Agreement the following terms shall have the following meanings unless the context requires otherwise: a) Agreement: this Agreement, as it may be amended, supplemented, or restated from time to time. b) Change Order: a written order to the Contractor approved by applicable parties hereto and signed by the County Representative on behalf of the parties authorizing a change in the work included within the Contract Documents and/or an adjustment in the price and/or an adjustment in the construction schedule, issued after execution of the contract for the construction of the Project. c) Contract Documents: drawings; specifications; general and special conditions; addenda, if any; Change Orders; and the construction contract for the Project; approved by the parties, or their respective representatives. d) Contractor: the person or entity which is awarded the contract for the construction of the Project. e) City: the City of Hutchinson, MN. f) City Representative(s): Brandon Braithwaite, City Engineer. g) County: McLeod County. h) County Representative: Andrew Engel, McLeod County Engineer/Public Works Director. i) Project: Design work including stormwater modeling, plan production, and permitting for the construction of stormwater ponds, site grading and stormwater conveyance as generally depicted in Exhibit A. j) Project Costs: all costs for and associated with the design of the Project, including Design Engineering Costs, and City/County Direct Costs. k) Design Engineering Costs: the fees and costs for all consulting engineers preparing Contract Documents. 1) City/County Direct Costs: the compensation and wages (including applicable payroll burden) of City/County employees for the time(s) such employees are performing services on behalf of the Project, including construction inspection, and other incidentals. m) Right of Way Acquisition: the process of obtaining Right of Way, including but not limited to: surveying 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement property, drawing parcel maps, researching titles, appraising parcels, negotiating with property owners, purchasing parcels, working with potential relocation, condemnation proceedings, and other incidentals. n) Uncontrollable Circumstances: the occurrence or non-occurrence of acts or events beyond the reasonable control of the party relying thereon, and not the result of willful or negligent action or inaction of the party claiming the event as an Uncontrollable Circumstance, that materially adversely affects the performance of the party claiming the event as an Uncontrollable Circumstance including but not limited to the following: (1) Acts of God, including, but not limited to floods, ice storms, blizzards, tornadoes, landslides, lighting and earthquakes (but not including reasonably anticipated weather conditions for the geographic area), riots, insurrections, war or civil disorder affecting the performance of work, blockades, power or other utility failure, and fires or explosions. (2) The adoption of or change in any federal, state, or local laws, rules, regulations, ordinances, permits, or licenses, or changes in the interpretation of such laws, rules, regulations, ordinances, permits, or licenses by a court or public agency having appropriate jurisdiction after the date of the execution of this Agreement. (3) A suspension, termination, interruption, denial, or failure of renewal of any permit, license, consent, authorization, or approval essential to the construction of the Project. (4) Orders and/or judgment of any federal, state, or local court, administrative agency, or governmental body, provided, however, that the contesting in good faith by such party of any such order and/or judgment shall not constitute or be construed to constitute a willful or negligent action or inaction of such party. (5) Strikes or other such labor disputes shall not be considered an Uncontrollable Circumstance, unless such strike or labor dispute involves persons with whom the parties have no employment relationship and the parties, or either of them, cannot, using best efforts, obtain substitute performance. ARTICLE III DESIGN Section 3.01. Consultant Award. The Consultant Request for proposals shall be approved by the parties prior to the solicitation of proposals. In accordance with the applicable provisions of Minnesota Statutes Ch. 160, County will cause proposals to be received by it for the design of the Project. The City and County representatives shall jointly review proposals. The County shall award the design proposal as determined by the County and City representatives. Section 3.02. Project Design. Subject to Uncontrollable Circumstances, County shall cause the Project to be designed in accordance with the Contract Documents. 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement ARTICLE IV PROJECT COSTS Section 4.01. Allocation. (a) The Design Engineering Costs shall be equally allocated between the parties, 50% County, 50% City. (b) All other Costs including, but not limited to City/County Direct Costs, shall be allocated between the parties as determined by the City and County Representative. Section 4.02. Payments to Contractor. County shall make progress payments to the Contractor and, upon approval of both parties hereto, the final payment to the Contractor in accordance with the Contract Documents. Section 4.03. Reimbursement. The City shall pay to County the City's share of the Project Costs within thirty (30) days after receipt by City of each itemized written invoice therefor from the County. Section 4.04. Adjustments. To the extent that the actual value of any item included in an invoice cannot be accurately determined at the time of submission of the invoice, such item shall be invoiced on an estimated basis and an adjustment shall be made to reflect the difference between such estimated amount and the actual amount of such item on the next invoice after determination of the actual amount. ARTICLE VI GENERAL PROVISIONS Section 6.01. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered, mailed, or transferred electronically (e-mail) to City and County, at the following address: City: Brandon Braithwaite City Engineer City of Hutchinson 111 Hassan St SE Hutchinson MN 55350 County: Andrew Engel, PE County Engineer/Public Works Director McLeod County Public Works 1400 Adams Street SE Hutchinson MN 55350 Either party may change its address or authorized representative by notice delivered to the other party pursuant to this Section 6.01. Section 6.02. Counterparts. This Agreement may be executed in more than one counterpart, each of which 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement shall be deemed to be an original but all of which taken together shall be deemed a single instrument. Section 6.03. Survival of Representations and Warranties. The representations, warranties, covenants, and agreements of the parties under this Agreement, and the remedies of either party for the breach of such representations, warranties, covenants, and agreements by the other party shall survive the execution and termination of this Agreement. Section 6.04. Non -Assignability. Neither the City nor the County shall assign any interest in this Agreement nor shall transfer any interest in the same, whether by subcontract, assignment or novation, without the prior written consent of the other party. Such consent shall not be unreasonably withheld. Section 6.05. Alteration. Any alteration, variation, modification or waiver of the provisions of the Agreement shall be valid only after it has been reduced to writing and duly signed by all parties. Section 6.06. Waiver. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. Section 6.07. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of this Agreement. Section 6.08. Interpretation According to Minnesota Law. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota. Section 6.09. Entire Ageement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior ora ritten negotiations. Section 6.10. Headings. The headings to the various sections of this Agreement are inserted only for convenience of reference and are not intended, nor shall they be construed, to modify, define, limit, or expand the intent of the parties as expressed in this Agreement. Section 6.11. Further Actions. The parties agree to execute such further documents and take such further actions as may reasonably be required or expedient to carry out the provisions and intentions of this Agreement, or any agreement or document relating hereto or entered into in connection herewith. Section 6.12. Parties in Interest. This Agreement shall be binding upon and insure solely to the benefit of the parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the day and year first above written. Attest: By: Name: Title: Attest: By: Name: Title: Attest: By: Name: Title: Attest: By: Name: Title: CITY OF HUTCHINSON By: Name: Gary Forcier Title: Mayor Date: By: Name: Matt Jaunich Title: City Administrator Date: McLEOD COUNTY By: Name: Doug Krueger Title: Board Chair Date: By: Name: Sheila Murphy Title: County Administrator Date: 2 - McLeod-Hutchinson_Fairgrounds_Stormwater_Cooperative-Agreement HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. 2026 Memorial Day Parade Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/14/2026 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The American Legion Post 96 in paartnership with VFW Post 906 are requesting a permit to conduct the 2026 Memorial Day Parade May 25th, 2026. This request requires Hassan St be closed to public traffic between 4th Ave SE and 1st Ave NE during the hours of 9:15 am to 10:15 am for the Annual Memorial Day Parade. My staff and I have reviewed the request and are confident that we can meet the needs of VFW Post 906 and American Legion Post 96. The following is a synopsis of the request: Event Name: Memorial Day Parade Event Location: Hassan St. from 4th Ave. SE- Veterans Memorial Park 255 1St Ave NE Event Times: 9:15 a.m. parade staging Faith Lutheran Church, 10:00 am. Parade, 10:15 a.m. program Vets Park. A memo outlining this request is attached. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and Councilors FROM: Chief Tom Gifferson DATE: 04-08-2026 RE: Memorial Day Parade This memorandum outlines the Hutchinson American Legions/Hutchinson VFW request to hold a parade on Memorial Day May 25t", 2026. Event Name: Memorial Day Parade Primary Contact: Lyle Adams, Legion Commander Event Location: Hassan St. from 4th Ave. SE to Veterans Memorial Park , 1st Ave NE at Adams St. Event Times: 9.15 a.m. parade staging Faith Lutheran Church, 10 a.m. Parade, program at Veterans Memorial Park to follow. Brief Description: 20-unit Parade celebrating Memorial Day with a program to follow. There is no charge for this event. Alcohol: No Alcohol will be served at this event Security: No security will be required; however, officers will monitor intersections during the parade. Amplified Sound: PA system during the program Tents and Canopies: None Other: N/A u room" HUTCHINSON A CITY ON PURPOSE. Stages/Platforms: bleachers for seating during program. Garbage: Current containers along route. Restrooms: Current facilities in park. Street Closures: Hassan St. from 4th Ave. SE to 1st Ave NE. and 1st Ave NE to Adams St NE. City Departments affected: Police: traffic control, monitoring intersections, planning and organization Parks: Veterans Memorial Park Maintenance set up and clean up Streets: Placement and pickup of barricades u ow We HUTCHINSON A CITY ON PURPOSE. HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. 2026 Dairy Days Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Chamber Ag Business Association is hosting its annual Dairy Days in Library Square on June 5, 2026 from 11:00 am to 1:00 pm. A memo outlining this event is attached to this form. Event organizers are requesting approval of the following items: Temporary exemption from Hutchinson City Ordinance 93.41 prohibiting the keeping of farm animals within city limits. The closure of First Ave SE from Main St to Hassan St from 8.00am to 4:00 pm on the day of the event. Sound amplification will be utilized but is permitted through the park reservation process. This has always been a well organized event. Approval is recommended. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Forcier and City Councilors FROM: Chief Tom Gifferson DATE: 04-08-2026 RE: Dairy Days This memorandum outlines the Hutchinson Chamber Ag Business Association request to hold the annual Dairy Days event on June 5, 2026 in Library Square. Event Name: Dairy Days Primary Contact: Valerie Mackethun, Hutchinson Chamber President (320)587-5252 Event Location: Library Square Event Dates/Times: June 5, 2026 11 am-1 pm Event time / 8 am -4 pm set up and clean up Brief Description: Event including music, contests and lunch being served by the association. Alcohol: No Alcohol will be provided. Security: No security will be required; however, officers will monitor the park on their regular patrol. Amplified Sound: Amplified Music in the Bandshell Tents and Canopies: None Other: N/A Stages/Platforms-Use of the Bandshell u HUTCHINSON A CITY ON PURPOSE. Trash Collection: Current containers in park, plus extra from the Parks Department Restrooms: Current facilities and addition through Mini Biff Street Closures: 1st Ave SE. from Main St. to Hassan St. Livestock: Exemption to the livestock in city limits ordinance for a cow milking contest. City Departments affected Police -Monitor park, weather and place barricades. Parks -Park Maintenance, set up and clean up. Streets- None u HUTCHINSON A CITY ON PURPOSE. KA HUTCHINSON CITY COUNCIL H UTC H I N S ON Request for Board Action A UTY DN KJAPOSE. 2026 Water Carnival Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/14/2026 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I am in receipt of a letter from Leah Kamrath and the Water Carnival Committee in reference to the 2026 Water Carnival Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past, the Water Carnival Committee has assured us that they have been in contact with the other city departments mentioned in the attached request. The Police Department looks forward to working with those departments and the Hutchinson Jaycees to ensure another safe and successful Water Carnival Celebration. The following is a brief synopsis of this request: Event Name: 83rd Hutchinson Jaycees Water Carnival Primary Contact: Leah Kamrath- Commodore (320-583-4530 Event Location: Several locations throughout the city including the Grand Day Parade route but most events including, but not limited to the Boat Parade, Kiddy Day, and Community Day activities would be held at Masonic West River Park 103 Les Kouba Parkway. Event Dates/Times: June 15th-21st, 2026. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 11,000.00 Funding Source: FTE Impact: 28.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Friday, February 6, 2026 Matt Jaunich, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Mr. Jaunich, The 83rd Annual Hutchinson Jaycee Water Carnival city festival is scheduled to take place from June 15 to June 21, 2026. The entire committee is dedicatedly working to ensure its success. We hereby request the issuance of approvals and permits for the upcoming 2026 Water Carnival as outlined below: We are excited to announce the return of Music in the Park, which serves as the official kickoff to Water Carnival week. This event is scheduled for Monday, June 15 and will take place in Library Square, with the McLeod Couty fairgrounds serving as the alternative location in case of inclement weather. The Music in the Park committee will be coordinating this event, and it will feature the Water Carnival's medallion hunt kickoff and food vendors. All planning and permitting responsibilities will be managed by the Music in the Park committee. 2. We have engaged Mini Biff, Inc. to supply portable lavatory services for the Boat Parade on Thursday, June 18; the Grande Day Parade on Sunday, June 21; and the Outdoor Concert on Sunday, June 21. 3. The Boat Parade is scheduled for Thursday, June 18, and it will utilize the Roberts Park parking lot. The Hutchinson Police Department has agreed to provide assistance for the event to ease parking congestion. Additionally, we intend to host musical entertainment - Kayla Daniels - on the Rive rSong Stage during the Boat Parade, from 7:00 pm until 9:00 PM. We plan to utilize PRCE's field striping of the large field for parking spots at Masonic/West River Park for spectators of these events. McLeod Couty Fairgrounds will serve as the alternative location in case of inclement weather. 4. We are collaborating with Melissa at the City of Hutchinson to secure a temporary liquor license for vending beer and alcoholic beverages during the Boat Parade on Thursday, June 18, until the conclusion of the music at 9:00 PM. Furthermore, we have applied for liability insurance through the Minnesota Junior Chamber International (JCI) and will be submitting the necessary permit application to the city. Our partnership with the Hutchinson Police Department ensures a smooth operation for these events. S. We intend to host our annual outdoor children's musical event, The Teddy Bear Band concert, at Library Square on Friday, June 19 at 12:00 PM. The Rec Center will serve as the alternative location in case of inclement weather. The Hutchinson Police Department will help coordinate traffic and parking. 6. Community Day is scheduled for Saturday, June 20 and will feature food trucks and participation from many local groups/clubs. There will also be several events happening on this day. There will be a Bean Bag Tournament at 10:30 AM, Kids Parade at 11:00 AM, raffle prizes and Cardboard Boat Races at 12:00 PM, all of which will take place at the Hutchinson Middle School. If weather permits, we will be on the field outside the pool doors. If there is weather that doesn't allow us outdoors, we will move to the gym. Cardboard boat races will take place in the Carlson Pool. The Pic klebaII Tournament will be held at the Recreation Center courts and will begin at 9:00 AM. 7. The Hutchinson Jaycees will host 2"d Annual Kids First fun run/walk from 8:00 AM to 10:30 AM, which will start at the Hutchinson Middle School. All planning and permitting responsibilities will be managed by the Hutchinson Jaycees. We are requesting one police unit to be at this event. 8. A Walleye Fishing Tournament is scheduled to take place on Sunday, June 14 from 7:00 am to 12:00 PM. This event will be hosted by a local fishing enthusiast group and will take place at the Robert's Park Boat Landing and in Otter Lake/Crow River. All planning and permitting responsibilities will be managed by the group. 9. The Grande Day Parade on Sunday, June 21, spanning from 10:00 AM to 4:00 PM. We aim to maintain the parade route from the previous year, commencing at Main Street and 1st Ave NW, moving south on Main Street, west on 4th Ave SW, south on Lynn Road and concluding at the intersection of Miller Ave and Lynn Road. Staging will take place on 31 Ave NW. We ask for no parking on Glen St NW, James St N, Water St NW, Lind St N. We expect that MNDOT will grant approval for the identical route as last year. Once again, we request no parking on 1st Ave SE from Main Street to Hassan St., 2nd Ave NW/Franklin St. to Washington Ave., and no parking in the parking lot behind Dunn Brothers Coffee to accommodate the space required for parade units. We intend to bring one of the Shriner parade attractions to be a part of our parade. 10. Close or monitor intersections at all essential points along the Grande Day Parade route on Sunday, June 21, from 10:00 AM to 4:00 PM. This includes the placement of no parking signs in designated areas, as determined by the Hutchinson Police Department. 11. We are hosting an Outdoor Concert on Sunday, June 21 from 7:00 PM to 10:00 PM. The South 40 Band will be featured at the concert at West River Park on the Rive rSong stage. Following the conclusion of the concert at 10:00 PM, we plan to showcase our fireworks display. To ensure a smooth event, we are collaborating with the Hutchinson Police Department on logistics. Additionally, we kindly request the presence of two Police Officers and lighting support from 2 Creekside Soils to illuminate the parking area. 12. Grant a permit for a fireworks display on Sunday, June 21, starting at approximately 10:00 PM, to take place over the Crow River. We are seeking permission to launch the fireworks from a barge positioned on the river. Our engagement with the fireworks company includes their efforts to coordinate with relevant authorities to secure approval for set -back requirements and other necessary considerations. We request that no parking be permitted on School Rd from Hwy 7 W to Lewis Ave during the event. The Fire Department Chief will be kept informed about the planned fireworks display, and the Water Carnival committee will coordinate with the Sheriff's Department, Fire department, and Ambulance services to provide support and ensure a safe and well -managed event. 13. We would deeply appreciate your continued support of the Water Carnival with your historical contribution of $2,000 for the evening fireworks display on Sunday, June 21. The Hutchinson Jaycee Water Carnival is a not -for -profit event, and the Jaycees would be grateful for the waiver of any fees or facility rentals throughout Water Carnival to offset costs and ensure continued success of our celebration. We express our warmest gratitude for the support received from the City of Hutchinson and its staff, without which a community celebration of this scale would not be possible. For any inquiries, concerns, or if you require further information, please feel free to contact me directly. Thank you, Leah Kamrath 2026 Commodore Hutchinson Jaycee Water Carnival 320-583-4530 commodore@watercarnival.org cc: C1Tom Gifferson, Police Chief Scott Weibel, Ambulance Services Mike Schumann, Fire Chief Lynn Neumann, PRCE director MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and Hutchinson City Council FROM: Chief Thomas Gifferson DATE: 04-08-2026 RE: 83rd Annual Hutchinson Jaycees Water Carnival This memorandum outlines the Hutchinson Jaycees Water Carnival Committee request to hold the 83rd Annual Water Carnival Festival, June 15-21 2026. Here is a brief synopsis of the event with any requests from the Water Carnival Committee. Event Name: 83rd Annual Hutchinson Jaycees Water Carnival Primary Contact: Leah Kamrath, Commodore. Email: commodore@watercarnival.org Event Location: Several locations throughout the city including the Grand Day Parade route which will be outlined later in this request, but most events including, but not limited to the Boat Parade, and would be held at Masonic West River Park 103 Les Kouba Parkway. Event Dates/Times: June 15-21 72026.) �AW--' Brief Description: Please see attached letter Alcohol: Alcohol will be provided on Thursday June 18t" at Masonic West River Park during the Boat Parade. Ms. Kamrath and the Jaycees have been working with the City of Hutchinson Administration Department (Mellissa Starke)/State of Minnesota to obtain a liquor license and would need to provide proof of license prior to serving. Security: Officers will be present at nearly every event throughout the Water Carnival week. However, officers will have a large presence at the Boat Parade, and the Grande Day Parade. u room" HUTCHINSON A CITY ON PURPOSE. Amplified Sound: Amplified Music on the "River Song" stage Thursday June 18, 2026 and June 21, 2026. Tents and Canopies: Unknown Stages/Platforms: Use of the "River Song" stage and use of Library Square Bandshell. Refuse: Current containers in park/campground/streets, with additional services contracted through West Central Sanitation Restrooms: Current public facilities with additional services contracted through Mini Biff Inc. Street Closures: June 18th 2026 Close West Entrance to Les Kouba Pkwy to provide adequate parking on infield for Boat Parade and Concert attendees. 1800 to 2100 hours. June 21st 2026 0900-1600 hours (earlier if completed sooner) Parade Staging: Close Third Ave from Main St N to Montanna St NW and adjoining streets with MN Hwy 7. Parade Route: Main St from MN Hwy 7 to 41h Ave SW 41h Ave SW to Lynn Rd. Lynn Rd. SW to Linden Ave SW Linden Ave SW to Grove St. for disembarking the parade route. City Departments affected: *below is only a snap shot of what city department contribute to this festival. I can provide a more detailed list upon request. Police: Monitor all events, monitor weather and aid with planning and organization. Parks: West River Park maintenance, set up and clean up, stripe parking area near Les Kouba Pkwy. Streets: Parade Barricade set up and clean up. Street cleaning, before and after parade assist with parking area near Les Kouba Pkwy. u HUTCHINSON A CITY ON PURPOSE. Fire: Fireworks monitoring Administration: Liquor license Attached: Jaycee Request u HUTCHINSON A CITY ON PURPOSE. HUTCHINSON CITY COUNCIL H UTC H I NS 4 0• Request for Board Action A CITY ON PURPOSE. Agenda Item: Temporary Liquor License - Riversong Music Festival Department: Administration LICENSE SECTION Meeting Date: 4/14/2026 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff F71 Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Riversong Music Festival has submitted a temporary liquor license to dispense liquor at the music festival on July 10-11, 2026, at Masonic West River Park. Riversong Music Festival is a charitable organization and meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Riversong Music Festival on July 10-11, 2026, at Masonic West River Park. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6SS5 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number -ver5ong Music Festival POM014623 Organization Address (No PO Boxes) City State Zip Code 31 Lincoln Ave, SW I Hutchinson MN 5350 Name of person making application Business phone Home phone etsy Price 038079442 Date(s) of event Type of organization ❑ Miuvdistillery ❑ Srnall Brewer my 10-11, 2026 ❑ Club ❑ Charitable ❑ Religious 0 Other non-profit Or aniMion officer's name City State tip Code Betsy Price Hutchinson MN 55350 Organization officer's name City State Zip Code I(aty Hiltner utchinson MN 5350 Organization officer's name City State Zip Code �Mason Reese utchinson MN 5354 Location where permit will be used. If an outdoor area, describe. Masonic West River Park 1003 Les Kouba Parkway NW, Hutchinson MN If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. City of Hutchinson, 111 Hassan St. SE Hutchinson MN If the applicant wilt carry liquor liability insurance please provide the carrier's name and amount of coverage. Citizens Insurance, Hutchinson MN APPROVAL APPLICATION MUST BE APPROVED 9Y CTTY OR COUNTY BEFORE SUBMrMNGTO ALCOHOL AND GAMBLING ENFORCEMENT +hArLI'V)C_P�n City or County approving the license Date Approved Fee Amount Permit Date Event in conjunction with a community festival P1 Yes ❑ No I!� a b0 Current population of city City or County E-mail Address Please Print dame of City Clerk or County C fficfal Signature City Clerk or County Official CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER +IMAILI A PELK—A—TION MILK PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL TNEAPPLICATION SIGNED BY CITYICOUNTY TO AGE. TEMPORAR YA PPLICA TION STATEAN US CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 3/25/26 - 4/14/26 Check Date Check# Name Description Amount 3/20/2026 EFT EFTPS Payroll Report 3/1/26 - 3/14/26 78,978.71 3/20/2026 EFT MN Dept of Revenue Payroll Report 3/1/26 - 3/14/26 16,029.68 3/20/2026 EFT VOYA (Hutch City of) MNDCP Payroll Report 3/1/26 - 3/14/26 425.00 3/20/2026 EFT Child Support Payroll Report 3/1/26 - 3/14/26 276.88 3/20/2026 EFT PERA Payroll Report 3/1/26 - 3/14/26 68,478.49 3/20/2026 EFT Health Equity Payroll Report 3/1/26 - 3/14/26 18,064.13 3/20/2026 EFT Mission Square Payroll Report 3/1/26 - 3/14/26 4,721.80 3/20/2026 EFT VOYA (CITY OF HUTCH) Payroll Report 3/1/26 - 3/14/26 250.00 3/20/2026 EFT UNUM Vision Payroll Report 3/1/26 - 3/14/26 178.10 3/20/2026 EFT ML MN Paid Leave Payroll Report 3/1/26 - 3/14/26 3,317.90 3/20/2026 EFT State MN Paid Leave Payroll Report 3/1/26 - 3/14/26 56.39 3/20/2026 305003 HART Payroll Report 3/1/26 - 3/14/26 552.86 3/20/2026 305004 LELS Union Dues Payroll Report 3/1/26 - 3/14/26 219.00 3/20/2026 305005 MNPEA Payroll Report 3/1/26 - 3/14/26 720.00 3/25/2026 305006 POSTMASTER POSTAGE FOR SUMMER 2026 BROCHURE - REC 1,858.61 4/3/2026 EFT EFTPS Payroll Report 3/15/26 - 3/28/26 80,035.88 4/3/2026 EFT MN Dept of Revenue Payroll Report 3/15/26 - 3/28/26 16,308.53 4/3/2026 EFT VOYA (Hutch City of) MNDCP Payroll Report 3/15/26 - 3/28/26 425.00 4/3/2026 EFT Child Support Payroll Report 3/15/26 - 3/28/26 276.88 4/3/2026 EFT PERA Payroll Report 3/15/26 - 3/28/26 70,200.15 4/3/2026 EFT Health Equity Payroll Report 3/15/26 - 3/28/26 18,302.75 4/3/2026 EFT Mission Square Payroll Report 3/15/26 - 3/28/26 4,752.42 4/3/2026 EFT VOYA (CITY OF HUTCH) Payroll Report 3/15/26 - 3/28/26 250.00 4/3/2026 EFT UNUM Vision Payroll Report 3/15/26 - 3/28/26 178.10 4/3/2026 EFT MSRS/VOYA Payroll Report 3/15/26 - 3/28/26 6,963.25 4/3/2026 EFT ML MN Paid Leave Payroll Report 3/15/26 - 3/28/26 3,432.86 4/3/2026 305007 HART Payroll Report 3/15/26 - 3/28/26 552.86 4/3/2026 305008 NCPERS Payroll Report 3/15/26 - 3/28/26 224.00 4/14/2026 305009 BARTON, STEVE UB REFUND 17.12 4/14/2026 305010 BROWN, KAROL UB REFUND 109.88 4/14/2026 305011 DARK, MIKE UB REFUND 66.09 4/14/2026 305012 DARK, MIKE UB REFUND 271.00 4/14/2026 305013 FISCHER, DANNY UB REFUND 26.02 4/14/2026 305014 HAAPALA, BEN & ERIN UB REFUND 112.89 4/14/2026 305015 KRENGEL, QUENTIN UB REFUND 13.68 4/14/2026 305016 MALONE, MARY UB REFUND 132.47 4/14/2026 305017 MARCEAU, ANDREA UB REFUND 87.93 4/14/2026 305018 MARKGRAF, LEXI UB REFUND 41.22 4/14/2026 305019 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 418.57 4/14/2026 305020 ACE HARDWARE - 1790 PUMP SPRAYER FOR SIMPLE GREEN - FIRE 16.99 4/14/2026 305021 ACTYOURAGE FACADE IMPROVEMENT GRANT -EDA 4,239.00 4/14/2026 305022 ALLIED PRODUCTS CORP FLAGS - POLICE 305.15 4/14/2026 305023 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 273.38 4/14/2026 305024 ANIMAL MEDICAL CENTER ON CROW RIVER ANIMAL IMPOUNDS- POLICE 1,080.00 4/14/2026 305025 ANNANDALE, CITY OF TRAINING RENTAL FEE - POLICE 275.00 4/14/2026 305026 APADANA ENERGY LLC 2026 SOLAR PROJECT 334,795.00 4/14/2026 305027 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,622.25 4/14/2026 305028 AUTO VALUE - GLENCOE FITTINGS - HATS 105.31 4/14/2026 305029 B & C PLUMBING & HEATING INC PLUMBING REPAIR - REC BLDG 2,627.00 4/14/2026 305030 BATH FITTER OF MN HOME REPAIR GRANT - HRA 6,013.50 4/14/2026 305031 BECKER ARENA PRODUCTS REPLACEMENT OF RUBBER FLOORING -ARENA 30,577.50 4/14/2026 305032 BELLBOY CORPORATION COST OF GOODS SOLD - LIQUOR HUTCH 1,277.21 4/14/2026 305033 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,064.78 4/14/2026 305034 BFG SUPPLY CO LLC PERLITE - CREEKSIDE 8,836.88 4/14/2026 305035 BME LAB & SCIENCE AUTOCLAVE AND SCALE CALIBRATION FOR LAB - WWTP 1,229.00 4/14/2026 305036 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 415.32 4/14/2026 305037 BRADLEY SECURITY & ELECTRIC LLC DOOR LOCK REPAIR AND CLOSURES - ARENA 2,299.00 4/14/2026 305038 BRANDON TIRE CO TIRE REPAIR - PARKS 86.00 4/14/2026 305039 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 25,420.55 4/14/2026 305040 BRETH-ZENZEN FIRE PROTECTION SPRINKLER SYSTEM REPAIR - FIRE 525.00 4/14/2026 305041 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 79,512.18 4/14/2026 305042 CARS ON PATROL SHOP LLC REPAIRS, TOWS, PATROL SETUPS - MULTIPLE DEPTS 11,283.78 4/14/2026 305043 CEDAR CREEK ENERGY CORPORATION 2026 SOLAR PROJECT 364,320.00 4/14/2026 305044 CENTRAL HYDRAULICS SWIVELS - HATS 139.01 4/14/2026 305045 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 607.38 4/14/2026 305046 COLUMN SOFTWARE PBC LEGAL NOTICES IN NEWSPAPER - ENG 199.06 4/14/2026 305047 CROW RIVER GOLF CLUB BANQUET RENTAL - LIQUOR HUTCH 641.25 4/14/2026 305048 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 226.80 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 3/25/26 - 4/14/26 Check Date Check# Name Description Amount 4/14/2026 305049 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 70,566.54 4/14/2026 305050 DOSTAL, CHRIS REIMB: DULUTH OFFICER SCHOOL - FIRE 377.76 4/14/2026 305051 DRAEGER, TRENT REIMB: RX SAFETY GLASSES - PARKS 125.00 4/14/2026 305052 DVS RENEWAL TAB RENEWAL'19-487- POLICE 23.75 4/14/2026 305053 E2 ELECTRICAL SERVICES INC REPAIRS, REWIRING FOR NEW HANGAR - MULTIPLE DEPTS 34,531.59 4/14/2026 305054 EISCHENS, THERESA REIMB: SAFETY FOOTWEAR - POLICE 136.00 4/14/2026 305055 ENERGY MANAGEMENT SOLUTIONS INC SOLAR PROJECT 26,250.00 4/14/2026 305056 FARM -RITE EQUIPMENT EQUIPMENT REPAIRS- MULTIPLE DEPTS 1,917.72 4/14/2026 305057 FLAGSHIP RECREATION REPLACE BROKEN ZIP KROOZ - PARKS 1,569.75 4/14/2026 305058 FORKLIFTS OF MINNESOTA INC SCISSOR LIFT PARTS - HATS 87.69 4/14/2026 305059 FOSTER MECHANICAL BATHROOM REPAIR - ENTERPRISE CENTER 597.10 4/14/2026 305060 FRONTIER PRECISION INC TRIBMLE TRAINING - ENG 120.00 4/14/2026 305061 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 2,850.00 4/14/2026 305062 GALLS LLC UNIFORM PANTS, SHIRTS - POLICE 823.24 4/14/2026 305063 GARTNER REFRIGERATION INC QUARTERLY INSPECTION -ARENA 1,736.00 4/14/2026 305064 GITCH GEAR LLC BOTTLE OPENERS FOR RESALE - LIQUOR HUTCH 425.00 4/14/2026 305065 GLOBAL RESERVE LLC COST OF GOODS SOLD - LIQUOR HUTCH 400.00 4/14/2026 305066 GRAINGER ALCONOX, WRENCHES, CABLE TIES - MULTIPLE DEPTS 293.42 4/14/2026 305067 GRANDOME CINEMAS LLC FACADE IMPROVEMENT GRANT -EDA 3,348.97 4/14/2026 305068 HAWKINS INC CITRIC ACID AND CHLORINE - WWTP 6,328.13 4/14/2026 305069 HEALTHPARTNERS INC MEDICAL INSURANCE 176,148.05 4/14/2026 305070 HILLYARD/HUTCHINSON JANITORIAL SUPPLIES - MULTIPLEDEPTS 588.25 4/14/2026 305071 H MA ARCHITECTS LTD CITY CENTER NEEDS STUDY 1,522.77 4/14/2026 305072 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 179.82 4/14/2026 305073 HOMETOWN SPORTS&APPAREL T-SHIRTS YOUTH SPORTS -REC 1,668.00 4/14/2026 305074 HOWK, DAN REIMB: WINTER BOOTS- PARKS 364.99 4/14/2026 305075 HUTCHINSON CHAMBER &TOURISM FEB LODGING TAX 7,819.10 4/14/2026 305076 HUTCHINSON FIGURE SKATING ASSOC ICE SHOW PAYOUT - ARENA 4,235.00 4/14/2026 305077 HUTCHINSON HEALTH PRE EMPLOY PHYSICALS- MULTIPLE DEPTS 656.00 4/14/2026 305078 HUTCHINSON HRA HOME REPAIR GRANT FEES- HRA 821.35 4/14/2026 305079 HUTCHINSON HUSKIES BASEBALL ASSOC ADVERTISING - LIQUOR HUTCH 250.00 4/14/2026 305080 HUTCHINSON WHOLESALE#1550 HEADLIGHTS, PLUGS, BELTS- MULTIPLE DEPTS 168.85 4/14/2026 305081 HUTCHINSON WHOLESALE #1551 HYDRAULIC FILTER FOR GRINDER - CREEKSIDE 210.00 4/14/2026 305082 HUTCHINSON WHOLESALE #2520 SHOP SUPPLIES - FIRE 42.60 4/14/2026 305083 INDUSTRIAL PNEUMATIC SYSTEMS COMPRESSOR FILTERS - WATER 1,522.02 4/14/2026 305084 INSELMANN, ERIC REIMB: DULUTH FIRE SCHOOL 56.19 4/14/2026 305085 INTERNATIONAL CODE COUNCIL INC ICC MEMBERSHIP - BLDG INSPEC 170.00 4/14/2026 305086 JLR GARAGE DOOR SERVICE DOOR REPAIR - HATS 218.75 4/14/2026 305087 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 53,025.49 4/14/2026 305088 JUUL UNDERGROUND LLC CONTRACTOR SNOW REMOVAL- STREETS 2,000.00 4/14/2026 305089 KENNEDY & GRAVEN, CHARTERED MEDIACOM FRANCHISE RENEWALS 315.00 4/14/2026 305090 KERI'S CLEANING & HANDYMAN SERVICES CONTRACTED JANITORIAL- MULTIPLE FACILITIES 8,688.98 4/14/2026 305091 KOBOW, BECKY REIMB: PLAYGROUND SAFETY COURSE - PARKS 388.76 4/14/2026 305092 KOSEK, JEFFREY CONTRACTED SNOW REMOVAL - STREETS 1,937.50 4/14/2026 305093 KURTH, COREY REIMB: TRAINING - ENG 225.67 4/14/2026 305094 L & P SUPPLY OF HUTCHINSON INC MAINT SUPPLIES, FUEL- PARKS 196.13 4/14/2026 305095 LASER DYNAMICS RETURN OF SECURITY DEPOSIT - EDA 1,183.33 4/14/2026 305096 LAWSON PRODUCTS INC HATS DISKS/SCREWS/WASHERS- HATS 349.43 4/14/2026 305097 LEAGUE OF MN CITIES -INS TRUST INSURANCE PREMIUMS - MULTIPLE DEPTS 71,953.00 4/14/2026 305098 LIBERTY ARMS DESTRUCTION CONTRABAND & ELECTRONICS DESTRUCTION - POLICE 580.00 4/14/2026 305099 LOGIS MICROSOFT LICENSING - MULTIPLE DEPTS 33,706.34 4/14/2026 305100 MACKEDANZ, TONY REIMB: DULUTH OFFICER SCHOOL - FIRE 282.76 4/14/2026 305101 MACQUEEN SCBA REGULATOR KEEPER, SWITCH - FIRE 274.57 4/14/2026 305102 MARCO TECHNOLOGIES LLC PRINTING CONTRACT- MULTIPLE DEPTS 366.97 4/14/2026 305103 MARCO TECHNOLOGIES LLC NW 7128 BARRACUDA EMAILARCHIVER - MULTIPLE DEPTS 4,740.00 4/14/2026 305104 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 497.57 4/14/2026 305105 MID-AMERICAN RESEARCH CHEMICAL CURB STOP LUBRICANT- WATER 139.24 4/14/2026 305106 MINNESOTA DEPT OF MOTOR VEHICLE TITLE & REG COMP-039-TRL- CREEKSIDE 8,937.18 4/14/2026 305107 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLEDEPTS 782.40 4/14/2026 305108 MJB SERVICES LLC CONTRACTOR SNOW HAULING - STREETS 875.00 4/14/2026 305109 MN DEPT OF TRANSPORTATION MATERIALS TESTING - ENG 202.59 4/14/2026 305110 MN RECREATION AND PARK ASSOC MRPA SPRING CONFERENCE- PARKS 70.00 4/14/2026 305111 MOMENTUM TRUCK GROUP AIR BAG, VALVE, TOW, FILTERS - MULTIPLE DEPTS 600.72 4/14/2026 305112 MYERS TIRE SUPPLY#00 TIRE/CHUCKS - HATS 297.94 4/14/2026 305113 NEW FRANCE WINE COST OF GOODS SOLD - LIQUOR HUTCH 2,939.00 4/14/2026 305114 NEWMAN SIGNS INC POST STD PUNCH HIP W/R STOP - STREETS 78.14 4/14/2026 305115 NORTHLAND CHEMICAL CORP CAR WASH AND WAX - POLICE 153.24 4/14/2026 305116 ODRA LLC SHOEASM/BROOMMOTOR- STORMWATER 2,221.66 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 3/25/26 - 4/14/26 Check Date Check# Name Description Amount 4/14/2026 305117 OFFICE DEPOT COFFEE - HATS 136.18 4/14/2026 305118 OFFICE OF MNIT SERVICES CROWDSTRIKE MNIT- MULTIPLE DEPTS 653.34 4/14/2026 305119 PALLET SERVICE CORPORATION BAGGING PALLETS - CREEKSIDE 6,396.00 4/14/2026 305120 PARK NICOLLET CLINIC CAM - EVENT CTR 1,500.00 4/14/2026 305121 PDCM/SCSU-RANGE EVOCTRAINING - POLICE 1,605.00 4/14/2026 305122 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 3,735.90 4/14/2026 305123 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 2O,229.78 4/14/2026 305124 PINE PRODUCTS INC COMPOST-CREEKSIDE 10,350.00 4/14/2026 305125 PIONEER ATHLETICS/ PIONEER MFG ATHLETIC FIELD MARKING PAINT- PARKS 4,059.20 4/14/2026 305126 PIONEERLAND LIBRARY SYSTEM 1STQTR FUNDING REQUEST- LIBRARY 54,812.00 4/14/2026 305127 PLUNKETTS PEST CONTROL PEST CONTROL - ARENA 86.52 4/14/2026 305128 POWER BRUSHES INC BRUSHES FOR MCCLOSKEY- CREEKSIDE 2,154.29 4/14/2026 305129 PRO AUTO MN INC OIL CHANGE & CHASSIS SERVICE - FIRE 54.77 4/14/2026 305130 RDO EQUIPMENT CO MS179T HARNESSES- STREETS 723.49 4/14/2026 305131 RICE LAKE CONSTRUCTION GROUP L3/P24-09 WWTF SOLIDS IMPV PROJECT 915,479.11 4/14/2026 305132 RIGID HITCH TRAILER PLUG IN - HATS 169.86 4/14/2026 305133 ROSE TRUCKING INC ANNUAL DOT INSPECTIONS- PARKS 563.21 4/14/2026 305134 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 303.71 4/14/2026 305135 S&S TRUCKING LLC FLATBED TRUCKING FOR BAGGED PROD - CREEKSIDE 6,950.00 4/14/2026 305136 SCHAUER TRUCKING LLC CONTRACT SNOW REMOVAL - STREETS 1,906.25 4/14/2026 305137 SCHERER & SONS TRUCKING INC FLATBED TRUCKING FOR BAGGED PROD - CREEKSIDE 1,100.00 4/14/2026 305138 SHORT-ELLIOT-HENDRICKSON INC CITY ENG SERVICES, MICHIGAN ST POND DESIGN 11,440.75 4/14/2026 305139 SOUTHERN GLAZER'S WINE AND SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 43,112.05 4/14/2026 305140 STANDARD PRINTING-N-MAILING SUPPLIES - MULTIPLE DEPTS 147.95 4/14/2026 305141 STAPLES ADVANTAGE TOILET TISSUE - POLICE 70.32 4/14/2026 305142 STAR TRIBUNE STAR TRIBUNE MARCH 2O26-MARCH 2027-SRCTR 280.18 4/14/2026 305143 STATE OF MN DEPT OF PUBLIC SAFETY CHEMICAL INVENTORY PERMIT FEE - WWTP 25.00 4/14/2026 305144 STURGES, MATT REIMB: DULUTH FIRE SCHOOL- FIRE 352.76 4/14/2026 305145 SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH 363.00 4/14/2026 305146 TAFT STETTINIUS & HOLLISTER LLP TIF 4-24 THE LANDING 1,325.00 4/14/2026 305147 TEAM SIDELINE SCHEDULING SOFTWARE FOR LEAGUES- REC 599.00 4/14/2026 305148 TERMINAL SUPPLY CO LUGS/FUSES/PLUGS-HATS 698.42 4/14/2026 305149 TITAN MACHINERY 2026CASE 621GXRWHEEL LOADER -CREEKSIDE 226,410.00 4/14/2026 305150 TRI COUNTY WATER BOTTLE WATER, SOFTENER - ARENA 60.80 4/14/2026 305151 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 21.40 4/14/2026 305152 TUBE PRO INC TUBES - WATERPARK 3,134.25 4/14/2026 305153 TWO-WAY COMMUNICATIONS INC MOBILE MICROPHONE -STREETS 399.85 4/14/2026 305154 USA BLUE BOOK HACH PHC301 PROBE - WATER 512.26 4/14/2026 305155 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 11,107.05 4/14/2026 305156 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 971.88 4/14/2026 305157 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 3,115.23 4/14/2026 305158 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 16,688.58 4/14/2026 305159 WENDLAND, KELLIE REIMB: COMPASS PEER GROUP MTG -ADMIN 125.43 4/14/2026 305160 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 4,991.00 4/14/2026 305161 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 1,332.30 4/14/2026 305162 WOODEN LINK VINEYARD COST OF GOODS SOLD - LIQUOR HUTCH 786.00 Total - Check Register A: 1 1 1$ 3,185,537.46 HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN PLJAPOSE. Public Hearing for 2026 Cured in Place Pipe Lining (CIPP) - L5/P26-05 Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Brandon Braithwaite Agenda Item Type: Presenter: Brandon Braithwaite Reviewed by Staff ❑� Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As discussed at the March 26th City Council, City staff will be administering a formal Public Hearing for the above referenced project. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans/specifications and future advertisement for bids. The anticipated bid opening date is Thursday, May 14th. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 300,000.00 Total City Cost: Funding Source: Sewer Fund Remaining Cost: $ 300,000.00 Funding Source: RESOLUTION NO. 16021 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 5/PROJECT NO. 26-05 WHEREAS, a resolution of the City Council adopted the 24th day of March 2026, fixed a date for a Council Hearing on the following improvements: 2026 Cured in Place Pipe Lining: All work associated with installing trenchless pipe repairs, camera recording, and traffic control. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 24th day of March 2026. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Brandon Braithwaite is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 14th day of April 2026. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 16022 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 5/PROJECT NO. 26-05 WHEREAS, the City Engineer has prepared plans and specifications for the following described improvement: 2026 Cured in Place Pipe Lining: All work associated with installing trenchless pipe repairs, camera recording, and traffic control. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Engineer shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Engineer until 2:00 pm on Thursday, May 14th, 2026, at which time they will be publicly opened at Hutchinson City Center by the City Administrator and City Engineer, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, May 26th 2026 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless submitted electronically and accompanied by a bid bond of 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of April 2026. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8628 ADVERTISEMENT FOR BIDS LETTING NO. 5/PROJECT NO. 26-05 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:04/14/2026 The City Council of the City of Hutchinson, Minnesota, will be receiving bids online through QuestCDN.com until 2:00 PM on May 14, 2026, at which time the bids will be opened and publicly read (or read through Microsoft Teams) at the Hutchinson City Center, 111 Hassan St SE, Hutchinson MN, for the making of the following described local improvement: 2026 Cured in Place Pipe Lining: All work associated with installing trenchless pipe repairs, camera recording, and traffic control, and all in accordance with the Plans and Specifications on file in the Engineering Office. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, May 26th, 2026 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM UNIT QUANTITY All bids shall be made electronically on QuestCDN and shall be accompanied by bid bond for not less than five percent (5%) of the amount bid. Plans and Specifications are expected to be available 04/28/2026 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project # on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com forassistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN. All bids shall be submitted electronically through QuestCDN for $20. Any bids submitted by contractors not on the Plan Holder List or non -electronically will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON STATION ON THURSDAY, APRIL 23RD, 2026 AND THURSDAY, APRIL 30TH, 2026. PUBLISH IN FINANCE & COMMERCE ON THURSDAY, APRIL 23RD, 2026 AND THURSDAY, APRIL 30TH, 2026. kk LJ HUTCHINSON momm" Ono� PARKS RECREATION I COMMUNITY ED ANNUAL REPORT 2025 HUTCHINSON Parks, ReCreatinn and Community Education Hutchinson Parks, Recreation and Camznanity Education liar - Gopq 205 Hutchinson Parks Recreation, Community Education September Decemher2425 lzcgjstraiio? ;pvn4 Augivii 6 Hl17CIIihISON - �� wuw.hairhinsenpe�e,cnR ►a�au F"W l= , T.Y. M. Hutchinson Parks, Recreation, and Community Education Mission Statement The Hutchinson Parks, Recreation, and Community Education Department is dedicated to serving the residents of Hutchinson and surrounding communities by providing valuable recreational, facilities and programs that contribute to a healthy and active , quality of life. Our Values: Collaboration with: • Local residents • Service organizations • Arts organizations, athletic groups, and local businesses • Surrounding communities Healthy Living for Our: • Residents • Visitors • Environment • Parks Hard Work and Efficiency Through Our: • Valuable service • Operations of parks and programming • Sustainable maintenance practices • Design of parks and facilities Connections Between: • Community members • Residents and staff • Destinations within the community • Hutchinson and surrounding areas Leadership by: • Cooperation with multiple organizations and agencies • Serving as a regional recreation hub • Providing fair and inclusive programming • Innovating our practices Commitment and Dedication to: • Serving our residents • Maintaining our facilities • Providing valuable service • Exploring new ideas Hutchinson Parks, Recreation and Community Education provides a comprehensive system of facilities, programs, and open spaces to enhance the quality of life for all people who live, work, and play in Hutchinson. We strive to work cooperatively, be highly organized, practice good stewardship, and have a positive attitude in all we do. 1 Hutchinson Parks, Recreation & Community Education Team Members PRCE Administration Lynn Neumann Leslie Alberts Parks Sara Witte Christopher Hutton Daniel Howk Trent Draeger Andrew Bentz Eric Stiles Becky Kobow Recreation Christina Burmeister Lyndsey Hodson Facilities Randy Carter Samuel Sjoberg Tyler Ortloff Audrianna Erickson Event Center/Senior Center Jennifer Behrendt Christopher Jensen Community Education Amy Scheele Mary Myers-Reinarts Shari Brunes PRCE Director Administrative Specialist Parks Manager Parks Maintenance Lead Parks Maintenance Operator Parks Maintenance Operator Parks Maintenance Operator Parks Maintenance Operator Parks Maintenance Operator Recreation Manager Recreation & Aquatics Programmer PRCE Facilities Maintenance Manager PRCE Facilities and Operations Specialist PRCE Maintenance Technician PT Custodian Event Center/Senior Center Programmer PT Custodian Community Education Coordinator Early Childhood Family Education Coordinator Adult Basic Education Coordinator Staffing Changes 2025 Jody Harms retired from her position as PRCE Office Specialist in March 2025, a role she shared with Leslie. Following Jody's retirement, the decision was made to transition Leslie from part-time to full-time status to fill the vacancy. Leslie Alberts increased her weekly hours from 32 to 40 and was assigned new responsibilities, leading to her position being reclassified as PRCE Administrative Specialist. Lyndsey Hodson began her full-time role as the Recreation and Aquatics Programmer in June 2025. This position was created a few years ago, and we have finally found the perfect candidate. In June 2025, Casey Hagert resigned from his role as Recreation Manager, prompting some internal staffing changes. Christina Burmeister was appointed as the new Recreation Manager in June 2025. Sam Sjoberg transitioned from his position in parks to become the PRCE Facilities and Operations Specialist, filling Christina's former role. Additionally, long-time parks employee Brian Magnusson relocated to Florida in May, resulting in two open positions within the parks department. Fortunately, the parks department successfully hired Becky Kobow and Eric Stiles, ending 2025 on a high note with a fully staffed team at Hutchinson Parks, Recreation, and Community Education! 2 Hutchinson PRCE System at a Glance • 41 City Parks 4 Shared School -Park sites • Aquatic Center Recreation Center Ice Arena with 2 Sheets of Ice • Farmers Market • Overnight Campground 237.5 Acres of Park • 138 Acres of Natural Areas/Open Space • 35.5 Miles of Paved Trails • 3 Miles of Un-paved Trails 16 Miles of Bike -Friendly Streets • 33.5 Miles of Sidewalks Terrain Park and Skate Park • 3 Miles of Bike Lanes Bike and Pedestrian Network Hutchinson has made it a priority to create a connected system of bike trails, sidewalks, and on - street bike lanes. Paved trails are typically along major collector roads and through parkland. Sidewalks and bike lanes are mainly within the core downtown neighborhoods. The existing system includes: • 33.5 miles of sidewalks • 35.5 miles of paved trails + 3 miles of unpaved trails 16 miles of bike -friendly streets • 3 miles of bike lanes • Luce Line State Trail The City is served regionally by the Luce Line State Trail, a 63-mile-long former railroad grade which was developed for biking, hiking, horseback riding, mountain biking, snowmobiling, and skiing. The trail connects the western Twin Cities with Independence, Watertown, Winsted, Silver Lake, Hutchinson, Cedar Mills, and Cosmos. The trail surface varies along its course, including limestone, with a parallel treadway of horseback riding, paved bituminous, crushed granite, and natural (mowed grass). Snowmobiles are allowed on the trail west of Stubbs's Bay Road. (Source: www.dnr.state.mn.us/state trails/luce_line) P..elN. Hutchinson PRCE Advisory Board The PRCE Board meets at 5:15 p.m. on the first Monday of the month at the City Center. The PRCE Board shall be composed of seven representatives from the community at large, one representative from the School Board, and one representative from the City Council. Except for the School Board and City Council representative, all members shall be jointly appointed by the Mayor and the School Board President, with the consent of the respective boards and Council, and shall serve staggered three-year terms. The Board shall study and determine the park, recreational, and community education needs of the city and make recommendations to the City Administrator relating thereto, and shall submit an annual operating budget to the City Administrator. In addition to the PRCE Advisory Board, there is an opportunity for involvement on the Senior Advisory Board. PRCE Advisory Board Members: Lynn Neumann - PRCE Director Leslie Alberts - PRCE Administrative Specialist Erin Knudtson - Hutchinson Public Schools Representative Chad Czmowski - City Council Representative Member Term Expires Steve Kropp August 2027 First Full- term Elizabeth Stearns August 2025 First Full -term Margo Kaping August 2025 First Unexpired Term Joshua Kamrath August 2026 Second Full -term Ann Lamecker August 2026 First Unexpired Term Kyle Wendling August 2027 Second Full -term Eric Thovson August 2027 First Full -term Hutchinson PRCE Senior Advisory Board The Senior Advisory Board meets at 10:00 a.m. on the fourth Monday of the month at the Senior Center. The Board consists of seven members who serve staggered three-year terms. The board shall advise the PRCE Board and staff concerning the management and use of the multi- purpose senior center and shall develop and maintain a management plan that provides the opportunity for all senior -related activities to flourish. Senior Advisory Board Members: Jennifer Behrendt - Event Center/Senior Center Programmer Susan Cosner Kathy Hochsprung Connie Dahl Priscilla Rauch Dave Husfeldt Ced Steinkraus Jody Stoffels 4 Public Arts Commission The Public Arts Commission shall be composed of seven members, six of whom shall serve staggered three-year terms and one of whom shall be a member of the City Council. Commission members shall be appointed by the Mayor with Council approval. The Director of Planning/Zoning/ Building and the Director of Parks/Recreation/Community Education shall be ex officio members. The Public Arts Commission shall act in an advisory capacity to the City Council for the city and shall make recommendations to the City Council on issues regarding public art within the city limits. The Public Arts Commission may develop and implement policies and procedures, as necessary, with approval by the City Council, to meet the purpose and objectives of the Commission. The Public Arts Commission shall review all projects that meet specific criteria in accordance with its written Policies and Procedures. Commission Members: Public Arts Commission Members: Lynn Neumann - PRCE Director Pat May - City Council Representative Vacant Seat Andrew Webster Patrick Hiltner Kris Haag Justin Beck Wanda Lambert Bike and Pedestrian Committee The Hutchinson Bicycle -Pedestrian Advisory Committee (BPAC) serves as an advisory committee to the City Council and the Park, Recreation, and Community Education Board. The BPAC provides advice on bicycling and pedestrian needs in Hutchinson, advocates for pedestrian and bicycling infrastructure improvements, and promotes recreational walking and bicycling in the city. Bike and Pedestrian Committee Members: Sara Witte - Parks Manager Lynn Neumann - PRCE Director Mike Stitfer- Public Works Director Donovan Schuette- Public Works Manager Pat May - City Council Representative Deb Card Mark Hanneman Mike McDowell Tracy Marquardt Heidi Tague Silver Bicycle Friendly Community Designation Hutchinson is proud to be recognized as a Silver Bicycle Friendly Community by the League of American Bicyclists! This certification, awarded in spring 2023, highlights our commitment to making biking safer, more accessible, and enjoyable for all. We believe that safer streets for cyclists mean safer streets for everyone, from kids riding to school to commuters and recreational riders. As one of 506 certified Bicycle Friendly Communities, we are working to create a more connected, active, and bike -friendly Hutchinson. Let's keep pedaling toward a healthier, more vibrant community! 5 Sponsorships and Donations The Parks, Recreation, and Community Education Department wishes to express our heartfelt gratitude for the generous sponsorships and donations received from local businesses, organizations, and individuals throughout the year. Your support directly contributes to the enhancement of our parks, programs, and facilities, making Hutchinson a better place for all. We would also like to extend our sincere thanks to the numerous volunteers who have dedicated their time and energy to our programs, events, and facilities. Your commitment strengthens our community, and we truly could not accomplish this without you! Together, we are creating a stronger, more vibrant Hutchinson — one park, program, and partnership at a time. Thank you! General Fund Sponsorships/Donations Department Fund Park & Recreation Admin Recreation Senior Center Civic Arena Parks Department Water Park TOTAL Donations/Sponsorships Donation/Sponsorship Amount $16,368 $32, 750 $1,624 $1 1, 650 $7,517 $2,500.00 $72,409 "Donation/sponsorship amounts do not reflect donations/sponsorships collected and utilized for capital projects or community improvement funds. r� T"ry T W Introducing Frank the Tank! With staffing changes and improvements in park maintenance operations, Hutchinson PRCE was fortunate to add a Turf Tank One to our operations in 2025. Turf Tank One Overview Saves time and money Improves field quality Supports student athletics Reduces staff strain Environmentally friendly 0 Veteran's Memorial Field Project In 2025, the Hutchinson Huskies, Hutchinson's local amateur "town ball" team, played a dual role as both a competitor and host of the Minnesota Baseball Association (MBA) State Amateur Baseball Tournament. Hutchinson was a primary venue for the tournament, with games taking place at Veterans Memorial Field (Dave Mooney Baseball Complex). Additional co -hosting cities included Brownton at Barney Tadsen Field, Gaylord at Walsh Field, and Glencoe at Vollmer Field. The 2025 Minnesota Baseball Association (MBA) State Amateur - Baseball Tournament was held over three consecutive weekends during late summer, concluding on Labor Day. The Huskies managed the state tournament with considerable support from the City of Hutchinson, contributing to its success. The Huskies reported an attendance of 9,261 at the Veterans Memorial Field (VMF), just shy of the 10,000 mark. Overall, the total attendance for the entire tournament across all locations, including VMF, reached 23,744 participants. In preparation for the 2025 state tournament, the City of Hutchinson and the Huskies organization undertook several enhancements to the complex: New Grandstand: The existing 250-seat grandstand is being replaced with a larger, ADA- compliant structure that features handrails and accessible seating. The grandstand project also included the addition of new concrete walkways. Beneath the grandstand, a stunning new wooden wall has been crafted, providing the Huskies with a dedicated space to express gratitude to sponsors and donors who contributed to the renovations at the complex. Enhanced Landscaping: Landscaping has been finalized to improve the aesthetics of the facility alongside the new grandstand. Artificial turf has been installed in high -traffic areas, with plans for its addition to the batting cage as well. A row of Arborvitae has been planted along the fence line, and as they mature, they will offer natural screening for the complex. Complex Lighting: The lighting systems were upgraded in 2024 to align with modern illumination standards for evening games. Restroom Renovations: The restroom facilities have been renovated to meet ADA compliance. New Speakers and Sound System: Enhanced sound systems have been installed throughout the complex. New Entrance Walk Gate: Custom-made walk gate enhances facility entrance while maintaining original look. Existing Building Structures Updated: The concessions stand and restroom building, along with the picnic shelter, were painted gray to modernize their exterior appearance. Additionally, the City -owned facility adjacent to these structures, as well as the Huskies' maintenance garage, received new gray siding to create a cohesive aesthetic throughout the complex. This upgrade has successfully established a uniform look for the entire facility. To support these improvements ahead of the tournament, the City of Hutchinson received a total of $134,882 from the Huskies during 2024 and 2025. The City of Hutchinson will receive another $50,000 in 2026 to complete the donations for the project. 7 Park, Recreation, and Community Education Administration Staff Responsible: Lynn Neumann, PRCE Director The Hutchinson Parks, Recreation, and Community Education Department is dedicated to enhancing Hutchinson's parks, trails, open spaces, and recreational facilities, while also providing community education programs. With nearly 401 acres of parks and 38 miles of trails, PRCE works to maintain, improve, and expand opportunities for residents of all ages. Our work is funded through city taxes, grants, program fees, sponsorships, and donations, allowing us to offer high -quality recreation and educational programs while maintaining beautiful, accessible spaces for the community. Hutchinson Parks, Recreation, and Community Education Administration: Park Maintenance - Keeping parks, trails, and green spaces safe and enjoyable. Recreation Programs - Offering activities for all ages and interests. Community Education - Providing learning opportunities for residents. PRCE Facilities - Managing event spaces, sports complexes, and public amenities. Capital Improvements - Planning and executing park and facility upgrades. PRCE collaborates with City departments and Hutchinson Public Schools (District 423) to ensure efficient use of facilities, resources, and funding. The department also works with the City Council, PRCE Advisory Board, and School Board to make strategic decisions that benefit the community. PRCE Administration Objectives: • Establish and build upon the Joint Powers Agreement between the City of Hutchinson and Hutchinson Public Schools. • Provide excellent customer service and public relations in representation of the City of Hutchinson and Hutchinson Public Schools. • Prepare all PRCE department budgets. • Expand sources of revenue by promoting sponsorship and donations. • Solicit and apply for grants, donations, and other funding for park improvements and activities. • Provide for a safe and efficient delivery of program services. • Nurture collaborations between service agencies in the community. • Plan and provide park development, capital improvement plans, construction, renovation, and maintenance for all PRCE facilities and parks. • Monitor and evaluate all department personnel and activities. • Plan and implement recreational programs for the community that reach a diverse population with a wide variety of ages and cultures represented. • Encourage activities that promote intergenerational participation and strengthen community, families, and neighborhoods. Hutchinson Parks, Recreation, and Community Education is committed to making Hutchinson a great place to live, work, and play. M Parks and Natural Resources Staff Responsible: Sara Witte, Parks Manager The Hutchinson Parks Department takes pride in partnering with i&l A.'A groups, classes, and organizations to extend our impact and efforts throughout the community. Each year, the Hutchinson Chamber Leadership Institute offers local employees and business owners the opportunity to participate in a nine -month leadership program, M. culminating in a capstone project and a large -group volunteer G - activity on the morning of graduation. The Parks Department r, , _n;_ =« benefits from both small and large groups, as substantial projects can be completed in just one or two days with many hands. A Funding from Meeker, McLeod, and Sibley SHIP (Statewide Health Improvement Partnership) and the Hutchinson Health Foundation has allowed us to add additional adaptive bikes to the community bike fleet. This funding also supports ongoing maintenance for the bikes, ensuring they remain operational for schools and activities. Hutchinson schools, as well as nearby community schools, have greatly benefited from the Community Bike Fleet, which is used to teach the BIKEMN's Walk!Bike!Fun! curriculum. For the first time last summer, Hutchinson Community Education utilized the bike fleet for a community education class. Additionally, New Discoveries Montessori Academy benefited from the bikes during their annual June safety camp. As in previous years, staffing changes and challenges arose just before the busy season began. In May 2025, long-time Parks Maintenance employee Brian Magnusson departed. Brian had overseen many athletic field operations within the department for 15 years. Other full-time employees, along with seasonal staff, needed to step up to fill the void during one of the busiest times of the year. Multiple Park projects were put on hold to accommodate the daily schedule of ball games and field maintenance. Contractors were also hired to complete projects that could be outsourced. Despite these staffing changes in the PRCE Department, the Parks Division was pleased to welcome two new employees, Eric Stiles and Becky Kobow. Both have extensive experience in golf course maintenance, farming operations, equipment management, and possess a variety of strong skill sets necessary for the diverse operations within parks. New innovations and equipment have improved the efficiency of park maintenance, allowing us to accomplish more in a day, week, month, and year. Using the appropriate tools for the right tasks reduces waste and increases productivity. Due to staffing changes early in the summer of 2025, we added the lease of an automated robot painter to our fleet. This robot allowed our full-time maintenance staff to focus on other essential maintenance tasks while it handled most of the painting work. We also continued to seek out durable materials that require less ongoing maintenance. For the first time artificial turf was g g - installed in a park setting as part of the VMF renovations, in the high -traffic area just inside the main gate. We received many positive comments about this new surface and its user-friendly design in a busy area. Looking ahead to 2026, we plan to explore the use of synthetic turf around the Middle School baseball field. 9 2025 Parks and Natural Resources Accomplishments General Site Improvements • Bike Fix It Station installed at Depot Farmers Market location • Roberts Park parking lot seal -coated and new diagonal lines • Nature panel installed at Shady Ridge Park playground through donations • Three ADA fire rings installed at Masonic West River full hook-up sites: 4, 5, and 6 • Plumbing improvements completed at Rotary Park restrooms • Kiwanis shelter building improvements completed • New asphalt connecting trail added in Kimberly Park between Luce Luce/Hilltop Dr NE • Northwoods Park shelter: new windows installed • Bike Fleet Program: fleet was utilized in spring and fall at surrounding schools that support Walk!Bike!Fun! curriculum: Dassel/Cokato MS, Litchfield MS, ACGC, Sibley East, Howard Lake/Waverly/Winsted, Hutchinson HS, and MS. The addition of 3 inclusive bikes added to the fleet with SHIP funds • Completion of VMF improvements: front entrance gate, landscaping/turf, restroom renovations, umpire space, residing of old Parks garage building, new sound system etc. • Remote Control (RC) track constructed at the site of the old terrain bike park in Tartan Park • Fireman's Park sidewalk was installed around the perimeter of the playground to allow for ADA accessibility • Contracted restoration of public bronze art sculptures throughout the City of Hutchinson • Engineered playground safety surfacing delivered to various playground locations • New playground modular systems and swing set installed at Oddfellows Park • Trail lighting installed along the trail on south side of the Gopher Campfire Sanctuary Athletic Field/Court Maintenance • One load of ag-lime was applied on various PRCE fields • ISD#423 irrigation project on football practice fields # 145 and soccer field #2 • Lighting project commenced at Roberts Park complex- completion spring 2026 • Infield edging done at both Northwoods, Tartan & Riverside ballfields- including backfilling with ag-lime material • Replacement of damaged Disc Golf baskets and components at South Park • Provided weekend field maintenance at seven summer baseball/softball tournaments • "Frank the Tank" robot field painter leased for the season and used to put REACH logo on HHS main field for last Chad Greenway football camp • Additional maintenance supplies ordered to support MN State Amateur Baseball Tournament at VMF baseball field • 2.5 bulk totes (225 gallons each) or 565 gallons of white field marking paint were applied for activities in 2025: baseball, softball, football, lacrosse, PRCE soccer, etc. Approximately 105 gallons of yellow paint applied for the HHS soccer/lacrosse 20 totes (2.5 gallon) Starliner paint used at VMF for regular season and State Tournament Landscaping • Harrington Merrill Outdoor classroom installation, continuation of perimeter split rail fence, tree plantings, and completion of paver sidewalk, etc. (HLI small groups) • Two panels from the traveling Vietnam Wall Memorial exhibit installed at McLeod County Veterans Park • Park bench memorial pavers installed at Fireman's Park (2), Linden Park, and Hwy 15 South- Legion Park west • Middle School sign planted and replacement plants added to other school signs • Planting of perennial plants at South Grade/Dale intersection after completion of Dale Street project 10 Forestry/Natural Resources • 50 trees planted in various Parks/School District properties with forestry/park staff, volunteer groups, and Park Elementary students • Tree removals: 93 in various Parks/School District properties Tree plantings in park locations, from ash removal operations in South Park (HLI small group and New Century students) and Library Square, etc. HHS students mulched around entire ISD#423 campus and cleaned up around Police Memorial berm - added mulch to all areas where needed Invasive willow tree removal at AFS & Eheim Parks along the riverbank with help from Hutchinson High School Landscape and Natural Resource Classes and Faith Lutheran MS Youth • Annual spring maintenance conducted at Depot rain garden with help from HHS Landscape students Hutchinson Prairie Management Grant completed and submitted for final funding from MN DNR Conservation Partners Legacy Grant Program. Prairie locations benefited: Roberts, Millerwood's, East River Park, and Riverside Hutchinson Fire Department conducted native prairie burns along riverbank from Eheim Park - heading west to Masonic West River boat landing and Northwoods Park and stormwater pond spring 2025; then HMS pond, Roberts Park west prairie, Riverside prairie and berm, and Miller Woods large center section, fall 2025 Shelter Reservations 2025 200 183 180 160 140 120 100 80 63 60 35 42 49 40 27 18 19 25 28 29 20 1 1 ■ 1 1 I I 1 ■ I 1 3 0 M ■ O�Qo a'`° ��a� Q�� 'D�G`c`ocr 3�p��Jac 5rp tc'.e�s'°°a���° �is�a °�a�r a o`Q ix i`cjc'�` as �`, zQ O o 11 2026 Parks and Natural Resources Goals • IPAD implemented for park maintenance tasks, playground inspections, etc. (March) • Completion of block work on Library Square pump house (March) • Research and implement Limble Maintenance tracking program, along with potential mowing operations app (March) • AFS Park Improvements with HLI small group (April) • Harrington Merrill property and barn improvements with HLI small group (April) • New exterior doors to Northwoods enclosed shelter (April) • Campground Host program implemented at Masonic West River Campground (May) • Miller Woods entrance improvements, boundaries identified, media promotions with HLI small group (May) • McLeod Veterans' Park improvements with Hutchinson Leadership Institute large group project day (May) • Lighting Projects completed at Roberts Park 4-plex multi -use fields, along with new lighting added to sand volleyball courts (June) • North Park Elementary Playground installation (July) • Middle School East Baseball field -rebuild pitching mound (August) • JC Women's Club: construction of an accessible trail from the road up to the playground (August) • Northwoods Park batting cage project (August) • Drift Rider Park metal overlook railing installed (Oct) • Continue Prairie Maintenance plan implementation- prepping and seeding identified areas in the grant, along with additional burns and mowing conducted by city staff, along with additional prairie funding opportunities (Nov) ISD 423 Maintenance 2009 hours Plowing Landscaping 723. 3B% 213.1IV, General Snow Maintenance 181, 99b 162, 8"t Aihlet c Fletda 725. X 12 Hutchinson Utilities Maintenance 239 hours Mowing 79, 334U Forestry 6. Sat Gen ral Ma ntenance Landscaping 55. n% 99,41n Parks Maintenance Functions 13495 hours General 6894, 5114 Equipmert Maitenance 564. 4 % Forestry IWO.4.- it 312, 3% Prairie Grant Mgmt 6. 0% PV Snow Athletic Fields 365. 3% 1647. 12% IHowir g Landscape 234'.17' 1346.10% Mowing & Weedwhipping 3148 hours ut l des 73, 3% Cary Pv'sslaoulevards 2341, 74% SchooL ❑istr of 723,23% 2025 Park Highlights DNR Prairie Maintenance Grant Tr min&Meetings 404. 139t Administration 1707.56% In 2022, Hutchinson received a $50,000 Prairie Maintenance Grant from the Minnesota Department of Natural Resources. The grant was designated for prairie restorations in specified parks throughout Hutchinson and was successfully completed in 2025. Several parks in Hutchinson benefited from these funds, allowing for essential maintenance and enhancement of the existing native areas in our community: • Roberts Park- west parcel • Miller Woods - center section • Riverside Park • East River Park 13 Non -Park Functions 3454 hours � 4 Pu6tic Functions 6""2,9 Liquor Store 2, 0% Police Dept. 38, 1% River Rentals 2, 0% :V.r-ing House 292.9% South Park - Disc Golf Course Impact Report Unique players Holes Throws 154 5,256 16,695 Total rounds played in 2025 = 625 A total of 472 hours were logged on the course, with players collectively taking an impressive 1,318,841 steps. The easiest hole was identified as hole 7, while hole 9 proved to be the most challenging. The busiest day recorded was Saturday, September 20th, with 59 rounds tracked on the U-Disc app. Notably, September emerged as the busiest month overall. In 2025, the course welcomed 92 new players, including six newcomers to the sport of disc golf. It was surprising to find that many visitors traveled from beyond 30 miles, with 81 players coming from that distance, 13 from over 150 miles, and six from more than 300 miles away. Additionally, nine players hailed from other states, and one even came from a different country. *Information furnished by U-Disc LLC- North Branch, MN Hutchinson Community Bike Fleet The Hutchinson Community Bike Fleet was rolled out in 2023 to support schools in the Meeker, McLeod, and Sibley County School Districts. Currently, the fleet comprises 50 bikes of various sizes, 7 strider bikes, and 3 inclusive bikes, all utilized by local school districts as part of the Walk! Bike! Fun! Curriculum is integrated into Physical Education classes. This program serves as a vital resource, enhancing community programs, recreational opportunities, and active transportation initiatives within schools. In addition to its physical benefits, biking significantly contributes to mental health and well-being. Riding outdoors helps to reduce stress, elevate mood, and cultivate social connections through group rides, programs, and events. A reliable bike fleet ensures that individuals of all ages and backgrounds —including those without the resources to purchase or maintain a bike - can enjoy these advantages. Since the program's inception, approximately 6,535 students have taken part in utilizing the bike fleet, alongside other opportunities related to community events and education classes. Physical education teachers have expressed their gratitude for this initiative, which provides students with a safe environment to learn and practice this lifelong activity. One of the primary challenges moving forward will be the ongoing maintenance and upkeep of the bike fleet. PRCE staff and partners are continuously seeking funding opportunities to ensure the sustainability of the fleet, allowing us to continue providing access to it free of charge for local school districts. 14 Burich Arena Staff Responsible: Randy Carter, PRCE Facilities Maintenance Manager In 2025, Hutchinson PRCE concentrated on finalizing the new message board display to replace the previous one that had malfunctioned. The staff collaborated with the Burich Family Foundation to facilitate the installation of a new LED sign, along with new entrance signs. Ongoing landscaping around both arenas will ensure easier maintenance and enhance the overall appearance. The new HVAC equipment has been operating efficiently, maintaining the building's temperature at a consistent 55 degrees and relative humidity levels at 26%. In June, Sam Sjoberg transitioned from the Parks Department to fill an open position as the Facilities Maintenance and Operations Specialist. The staff has been working closely with multiple user groups to gather insights and ideas regarding the needs of various programs to optimize space utilization within both arenas. The facilities plan for the Burich Arenas seeks to develop a comprehensive Facility Management Plan that encompasses a higher level of scheduled maintenance, a cleaner and more inviting environment for activities, and enhanced safety for all spectators, players, and employees. The staff will evaluate all aspects of the buildings to optimize space usage, improve user safety, and establish a routine maintenance schedule while aiming to attract additional user groups. Furthermore, they are collaborating with existing user groups to upgrade the sound systems in both the East and West Arenas. In May, the refrigeration system of the ice arena underwent significant repairs and inspections carried out by Gartner Refrigeration. One compressor received a complete overhaul, accompanied by a glycol analysis to assess the quality of the glycol. Additional necessary repairs included replacing the oil separator filter and addressing electrical issues caused by undersized wiring. The cooling tower was inspected and cleaned by staff in preparation for the upcoming season. TOTAL ICE TIME 3000 2500 2000 1500 1000 = 500 aim 0 2019 2020 2021 ■ Total Ice Time 2134 1003 1709 15 2022 2023 2024 2025 1988 2478 2472 2426 2025 Burich Arena Accomplishments • Ice time sold totaled 2,426 hours. A little down from previous years due to now including 2 months of overlapping maintenance to both rinks. • The East Rink underwent a cleanup: removing old heaters and electrical items to enhance cleanliness. • Zamboni Maintenance occurred during the 2 months of overlapping downtime. • New advertising panels were relocated to the north wall instead of the dasher boards. • Gartner Refrigeration conducted a comprehensive analysis of the refrigeration systems in both arenas. • Staff is working on improving the functionality of the West Arena dehumidifier by connecting it to the East HVAC control system and the BAC network. • Continuing to enhance our partnership with HFSA, Hutchinson Figure Skating Association, as participation numbers remain strong. PRCE offers the Ice Sports Industry (ISI) program for younger skaters, while HFSA provides a competitive program for more experienced skaters. The annual ice show is made possible through the city's support and volunteer assistance from HFSA. • Working with the Burich family and the Hutchinson Hockey Association on funding for improvements to Burich Arena, including upgrading the sound system. These groups have committed to contributing to future enhancements at the facility. • Collaborating with all user groups to implement new policies regarding safety practices, building policies, user group contracts, and special event opportunities. 2026 Burich Arena Goals • Landscape the perimeter of the West Rink, remove shrubs, and align the appearance with the East Rink. • Continue to enhance our partnership with HHA, HFSA, and other user groups. Regular meetings will be held to process feedback and improve our Level of Expectations. • A Facility Asset Sheet and a Key Component Replacement Schedule will be developed. • Collaborate with the Burich family and the Hutchinson Hockey Association to secure funding for improvements at Burich Arena. These groups have committed to contributing to future enhancements at the facility, and we hope to get assistance in replacing the Burich Arena Marquette Sign. • Expand our ice season; This will include later session times and dedicated periods for scheduled maintenance. • Replace the rubber flooring in the West Rink. • Replace the Locker room seating boards with a composite board after the rubber floor is replaced. • A new sound system will be installed in both arenas. • Collaborate with city staff to provide better training in facilities maintenance, including scheduled and routine maintenance, as well as housekeeping. • We will work with staff to find effective solutions for recruiting more employees during the winter months when ice usage is at its peak. • Continued Contracts of inspections with multiple companies and contractors will be used to establish comprehensive records of equipment maintenance. • Integrate the West dehumidifier with the East Rink BAC controller to facilitate easier maintenance and provide alerts for equipment failures. 16 Hutchinson Recreation Center/Hutchinson Aquatic Center Staff Responsible: Randy Carter, Facilities Maintenance Manager Christina Burmeister, Recreation Manager Lyndsey Hodson, Recreation & Aquatics Programmer Aquatic Center Overview: The summer of 2025 was an exciting season for the aquatic center and aquatics programming, featuring new team members, updated staff training, updated processes, and procedural changes. 2025 Leadership Team • Aquatic Center Supervisor: Lyndsey Hodson • Swim Lesson Supervisor: Abby Radke • Concessions Supervisor: Erika Smith • Head Guards: Adeline Lundin, Dane Thovson, Isabelle Schmitz, Jackson Hartman, Madilyn Gherke, and Selma Moore This season, the swimming lesson supervisor worked closely with office staff to oversee swimming lessons. Although the Aquatics Supervisor provided bi-weekly check -ins and support, the Swim Lesson Supervisor coordinated waitlist additions, designated instructors for private lessons, and monitored the quality of lessons being given. The head guards assumed expanded leadership roles, actively participating in the planning and implementation of staff training, assisting with scheduling, coordinating lifeguard re -certifications, and contributing to policy updates. To establish common goals and expectations, the department hosted a welcome orientation for all staff and conducted in-service training every three months, in addition to mandatory pre- season training. These training courses included: Preseason Training - In -Water Skills and CPR Polish Session: During this training, certified LGI (Red Cross Lifeguard Instructors) and head lifeguards evaluated all the Red Cross skills for every lifeguard working in our facility. This ensures our staff can perform their skills to the high standard of care required by our facility. Mandatory In -Service #1 (June) - EAPs and First Aid Emergencies: During this training, lifeguards were tested on their group response to a life -threatening emergency in all areas of the Aquatic Center. They were evaluated on their critical thinking, timeliness, and given areas to improve in each scenario. Mandatory In -Service #2 (July) - Preventing Facility Emergencies: During this training, staff were trained in the methods for keeping our facility clean and in identifying hazards in the Aquatic Center. (Optional) In -Service #3 (August) - Red Cross Recertifications: Lifeguards were able to take a recertification course in August if their certifications were set to expire before next summer. This was provided by an LGI certified by the Red Cross. 17 Aquatic Center Maintenance and Improvements The 2025 Aquatic Center season commenced with early March meetings involving our IT department to discuss the expansion of our network into the pool house. This initiative aims to bring our complete mechanical system online, allowing for more frequent monitoring to enhance operations and water quality. The online system became operational in late July. In early April, we engaged Horizon Commercial Pools and Aqualogic to inspect and provide estimates for essential repairs identified during a fall 2024 inspection conducted by Minnesota Leak Detection. The following issues were addressed: • A significant foundation crack located in the southwest corner of the lap pool • A large section of the wall in the lap pool that was delaminating from the foundation • Five deteriorating and leaking expansion joints in the Lazy River pool • Replacement of 200 linear feet of delaminating the along the waterline Additionally, city staff removed two umbrellas due to structural failure and canopy material degradation caused by sun exposure and wind. There have been discussions about replacing them with a more durable structure. Aquatic Center Operations The Aquatic Center was open from June 9th to August 18, with morning lap swim extending to August 29. Total Entries into Facility Summer 2025: 30,808 community members served! Typical Daily Schedule • Lap Swim & Fitness: 5:30-9 am • Swim Team & Lessons: 9:15-1 1:15 am • Open Public Swim: 12:30-7 pm • Lap Swim & Fitness: 7:30-9 pm Daily Admissions Sales Report: Summer 2025 Type of Pass Quantity Sold $4 Fitness 672 $4 Spectator 870 $5 after 5pm 1424 $6 Group Rate (12 or more) 794 $8 Standard Admission 14,235 18 Special Events and Pool Rentals: • Private Rentals: 20 • Free Family Swim Nights: 6 (Sponsored by Hutchinson Health and Common Cup) • Total Attendance at Free Swim Nights: 2,113 Aquatic Center Memberships Sold - 2025 300 278 250 0 200 150 in � 0 l0D 95 l 0 ° FBI n g 1. 1 0 18 -4 a� a� as �aF o` PASS TYPE Facility and Procedural Updates: Several operational changes were implemented: • Head Guard at Facility During Every Shift: A head lifeguard was at the Aquatic Center from 5 a.m. to 9:30 p.m. every day. This ensured that management was always available to staff should the need for assistance arise. • Group Orientation: Visiting groups were required to meet with a head guard before entering, discuss facility rules, and receive wristbands for identifying zip line and slide eligibility. • Updated Signage: Signage was redesigned for consistency and clarity. Swim Lesson Program Updates: • Curriculum Shift: Mid -Minnesota Aquatics Swim Lessons continue to please both staff and the public. This curriculum allows for smaller class sizes, more instructor interaction, faster progression, and greater flexibility in instructor hiring. P • Staggered Registration: Allowing a staggered registration for swim lessons is still well -liked by both staff and the public. Registration for Sessions A & B opened in April, while registrations for Sessions C & D opened in June, allowing families to more accurately register for lessons and provide additional opportunities for registration. 2025 Swim Lesson Participation Session Date # of Participants A June 3-13 170 B June 17-27 163 C July 8-18 98 D July 22-Aug. 1 73 Total 581 19 Swim Lesson Registrations by Level - 2025 Swim 6 ■ 3 Swim 5 � 28 v Swim 4 65 Swim 3 o Swim 2 EA J Swim 1 E Advanced Preschool 1 30 NBeginner Preschool 33 Toddler Time 35 Baby Bobbers � 25 0 20 40 60 80 Number of Participants *77 private lessons offered June -August 2025 Concessions Improvements: 88 100 97 100 120 Menu Simplification: Our new menu, designed last season, worked well. PRCE surpassed overall sales from last season, while lessening staff frustrations and the lengthy product ordering process for our staff. • Enhanced Training: Staff received coaching on time management techniques and speed of service. • Higher Quality Food: Invested in better food products and preparation equipment. 2025 Concession Sales • Total Items Sold: 24,580 • Total Sales: $75,682.00 Concessions: Top Selling Items 2025 Ice Cream: Sundae E Slushle cu o Ice Cream; Cake Cone 891 y Ice Cream: Waffle Cone - c Pizza .Slice U � Pretzel wj Cheese 3,2D1 540 1,000 1,500 2,000 2,500 3,000 3,500 Number -Sold 0 2,013 2,1D3 2,397 1,733 20 Hutchinson Recreation Center Overview: The Recreation Center continues to promote healthy lifestyles and community engagement through various programs and community partnerships: Programs Offered: • Open Pickleball • Walking • Indoor Playground • Open Soccer • Open Gym • Adult Leagues • Youth Programming Private Rentals & Community Groups: • Birthday parties, tournaments, and special events • Middle school sports and youth athletic associations Pickleball continues to be one of our most popular programs, boasting 2,858 participants in the 2025 season. To enhance accessibility within the community, a season pass has been introduced to help reduce costs for players. Furthermore, recent investments in equipment —including top - tier nets at Park Elementary, a paddle rotation cart, balls, and a dedicated ball cart —have significantly improved the overall player experience, reflecting our commitment to quality and engagement. The indoor playground program remains highly successful, primarily due to a generous grant from the Hutchinson Health Foundation in 2024. This funding facilitated the acquisition of new play equipment aimed at enriching the experience for children and families alike. Among these enhancements are the `Big Blue Blocks,' which foster social interaction, aid in soft skills development, and promote gross motor skills. Additionally, we have replaced broken and outdated equipment with commercial -grade riding toys, ensuring a safer and more engaging play environment. Beyond our internal programs, the Rec Center Gymnasium plays an active role in supporting the community by hosting a variety of groups, including middle school sports teams and youth athletic associations. Throughout the school year, the facility serves as the home for numerous middle school sports —such as girls volleyball, girls basketball, boys basketball, and softball — accommodating daily practices and a multitude of games. Youth associations also extensively utilize the gymnasium, scheduling practices and tournaments throughout the year. 21 Hutchinson Recreation Center/Hutchinson Aquatic Center 2025 Accomplishments • Hired a full-time Aquatics/Recreation Programmer who is certified in LGI (Lifeguard Instructor- Red Cross) and AFO (Aquatics Facility Operator). Lyndsey can offer Lifeguard courses year-round and help monitor pool chemistry. • Head Guards given more control of scheduling and more responsibility in leadership roles • Offered one extra week of private swimming lessons from August 7-11 • Extended morning lap swim by two weeks to continue service through August • Expanded scheduled opportunities for public gym access • Implemented new aquatic center policies for improved safety • Continued to a new swimming lesson curriculum • Continued new swimming lesson registration process • Implementation of online scheduling software for all positions and seasonal team members Aquatic Center Maintenance and Improvements Goals for 2026 • Substitute gas chlorine with a safer and more user-friendly liquid chlorine option • Replace umbrella structures with appropriate sunshade solutions • Complete repairs to the pool in collaboration with Horizon Pools • Arrange for contractors to inspect the waterslides and potentially carry out repairs • Finalize the inspection and repairs of the mechanical room, including pool heaters and VFDs • Complete the online adaptation for the new equipment to be added Hutchinson Recreation Center/Hutchinson Aquatic Center 2026 Goals • Explore options for school -year swim lessons • Revamp private pool party rental process for better scheduling and consistency • Continue developing head guard roles to encourage leadership and accountability • Further improve efficiency in concessions • Crosstrain staff to enhance teamwork and flexibility • Enhance data tracking for employee scheduling, group visits, and facility attendance (!1 Hurchinwn Health Su3 HUTCHINSON N Huahin�un Healrh Fnun«Iminn 22 Recreational Programming Staff Responsible: Christina Burmeister, Recreation Manager Lyndsey Hodson, Recreation & Aquatics Programmer PRCE offers a variety of programs for all age groups while also working with and supporting community organizations to meet the needs of the community. Youth Programs PRCE is a primary provider of programming for elementary -aged children, promoting physical activity and exploration in a low -stress, low -commitment, and cost -friendly atmosphere. Many of the PRCE programs have been a part of the community for years, including basketball, flag and tackle football, soccer, baseball, and more. In 2025, PRCE focused on minor adjustments based on feedback and observations rather than drastic changes to improve program opportunities and participant experience. One adjustment included modifying the length and time for certain programs. • T-ball: The program length was slightly reduced to better align with participants' attention spans, aiming to maintain engagement and ensure a positive experience. • Flag Football: Multiple age groups were previously scheduled in 1.5-hour blocks with a 30- minute overlap between groups, causing congestion and parking issues. Adjustments reduced congestion and improved safety while aligning program length with age -group attention spans. In addition to youth league -style programming, PRCE oversees lesson -based opportunities such as tennis and skate lessons and manages the youth fastpitch program, coordinating teams from 8U through high school. Youth Program Participation - 2025 250 201 200 162 0 144 156 150 114 121 100 81 86 � 50 ' 30 ' 0 t Program 23 Warming Houses: Winter 2025 o North Park (Park Elementary) Ice Arena ■ January Total Attendance - 616 attendants ■ February Total Attendance - 173 attendants o Kiwanis Sledding Hill (Rocket Hill) ■ January Total Attendance -0 attendants ■ February Total Attendance -0 attendants ■ Hill Closed most of the Winter due to lack of snow! Winter 2026 o North Park (Park Elementary) Ice Arena ■ Opened January 20t" - Closed February 8t" • December Total Attendance - 0 attendants (warm weather delayed freezing the arena). • January Total Attendance - 106 attendants • February Total Attendance - 151 attendants o Kiwanis Sledding Hill (Rocket Hill) ■ Opened December 15t"-Closed February 14t" • December Total Attendance - 514 attendants • January Total Attendance - 689 attendants • February Total Attendance - 244 attendants Tournaments: Local organizations utilize PRCE facilities to host tournaments such as baseball, basketball and volleyball. PRCE not only hosts tournaments but also plans and runs multiple in-house and league tournaments. • 45th Annual Hutchinson Fastpitch Tournament IOU & 12U - June 14 • 45th Annual Hutchinson Fastpitch Tournament 14U & High School - June 21 • Crow River Baseball League Tournament 12A - July 19 & 20 • Crow River Softball League Tournament 12U - August 2 & 3 Fastpitch Participation - 2025 30 28 28 24 25 20 o 20 16 Z 15 EA b 10 5 0 8u 10u 12u 14u HS Age Group 24 Skate School Participation - 2025 25 21 20 20 17 18 c M 15 m a 10 8 v 5 4 0 , Tots Alpha Beta Delta Gamma Pre -Alpha Skate Program Adult Leagues PRCE provides recreational opportunities for all age groups. In 2025, offerings included men's and co-rec summer softball leagues, sand volleyball leagues, and fall and winter volleyball leagues. PRCE ended up with a waitlist for the adult women's volleyball league due to increased interest in the program. We will continue to look for solutions for a.) more space, or b.) scheduling changes to allow all teams the ability to participate in the program in the future. Adult Sport Leagues: Number of Teams - 2025 18 12 16 12 8 E 14 12 ai 12 - 10 11 13 9 8 � E 6 Z= 4 2 0 Sand Fall Fall Winter Winter Softball - Softball - Volleyball - Volleyball - Volleyball - Volleyball - Volleyball - Men's Co-Rec Co-Rec Co-Rec Women's Co-Rec Women's League Partnerships PRCE plays a vital role in supporting community organizations by assisting with registrations, co - managing programs, providing, maintaining, and scheduling fields and facilities. 25 Facility & Field Scheduling Scheduling fields and facilities is a key PRCE responsibility. Due to high demand and accessibility, field scheduling is complex and time -intensive. • PRCE establishes which fields are best suited for different activities and age groups. • Internal programs are scheduled first, followed by coordination with user groups such as VFW Baseball, Hutchinson Junior League Baseball, and Crow River Athletics. • Baseball and softball games are scheduled through Crow River Athletics, and individual coaches schedule practices through PRCE. • The master field schedule is updated accordingly, aiding the Parks Department in maintenance and setup. Efficient scheduling reduces conflicts, enhances user experience, and ensures effective maintenance. *Example of the June field maintenance schedule ®® ME nwr. ram® EF- ■■■ME 2025 Recreational Programming Accomplishments • Adjusted programs to better align formats with participant age groups • Developed partnership contracts & agreements • Overhauled the sponsorship program • Improved communication and processes with maintenance team members 2026 Recreational Programming Goals • Provide paid coaching positions for youth sports - better quality instruction • Use our partnership with the school district to provide more space for growing activities • Provide one "Point of Contact" person for each activity; Avoid confusion from the public • Renew facility and field sponsorship agreements • Improve data tracking • Continue to develop and implement policies & procedures to improve services • Continuing efforts to improve concession stand operations • Implement an equipment replacement program 26 Hutchinson Event Center/ Hutchinson Senior Center Staff Responsible: Jennifer Behrendt, Senior Center/ Event Center Programmer The Hutchinson Event Center continues to operate in a modified fashion, meaning all rentals are to be held Monday -Friday between the hours of 9:00 am- 3:00 pm. Throughout 2025, there were 125 requests to use the rental space. The Event Center was a host location for 57 events this past year, / including 26 business events, 30 city - events, and 1 private rental. Even with a limited number of rentals, the Event Center had roughly 9,985 people through the doors. River of Hope continues to lease space from the City of Hutchinson for its worship services. Church meets at the Event Center every Sunday and many times throughout the week for various activities such as confirmation, bible studies, meetings, etc. Event/Senior Center operations continue to be challenging. The facility was without heat for multiple weeks. The existing HVAC units are old and outdated, contributing to ongoing heating failures and service calls. Additionally, the fire alarm panel is outdated and frequently goes into alarm, causing repeated false alarms. Pipes in the kitchen froze up on three different occasions. Thankfully, pipes were able to thaw, and no damage was done. The building's aging roof began leaking during the July rainfall. As a result, several ceiling tiles collapsed inside the River of Hope worship space. Contractors were brought in to assess and repair the roof, during which six holes were identified and sealed to prevent further water leaks. The Senior Center remains a welcoming gathering place for area seniors. The center did see an increase in attendance in 2025; around 14,595 seniors were through the door compared to 13,498 in 2024. The Knot Just Knitters group hosts a knitting project every year to give back to the community. Over 200 handmade/knitted scarves, hats, and mittens were donated. All items were then distributed to the McLeod County Food Shelf and Common Cup to give to those in need. Sr. Programmer, along with a fellow senior, held 7 "make and take" projects. Combined, 38 individuals attended these activities. These classes brought in new seniors who do not frequent the Center otherwise. Several speakers were brought in to present on various topics. Presentations included fall prevention, Lutheran Social Services, advanced care health planning, home care, Dementia Friends, and Discovering Spain & Madrid. The firefly presentation had the largest attendance with 31, followed by the wolves with 17 attending. Classes were very informative, and seniors seemed to enjoy them when these resources are available to them. Roughly 118 patrons attended these classes combined. 27 The center offered one new activity in 2025: Mahjong. This group remains strong and has a core group that attends weekly. The River Walking/Lazy River, held at the Aquatic Center, was advertised in the monthly Senior Newsletter; only 6 seniors took advantage. The center handed out a one -day free pool pass for fitness time during the months the pool was open. Ping pong has a solid group that shows up 2 times a week. This is a unique group as it is not only seniors who participate. It is one of the few intergenerational activities. Our kayaking group remains strong with participation numbers. Depending on weather conditions, they met in May -September 2-3 times a month. There were 153 patrons who attended these outings combined. The Senior Center Programmer and tour coordinator volunteer, Julie Jensen, attended two Tour Expos in 2025; locations included Plymouth and Bloomington. The expos are held two times a year and are very resourceful in finding new ideas for our tour program. Our tour program is well -received, and most tours sell out at a max of 45 participants. The tour program generated $2,447.27 in 2025. October 2025 marked an incredible milestone. Julie has dedicated the last 25 years to planning our senior trips. Her passion shines through every itinerary she creates. Her tireless efforts have provided many opportunities for people to connect and explore. A "Thank you" party was held to show our appreciation; 70+ people attended. The Card Making Club meets every Tuesday at 9:15 am. They recycle old, donated greeting cards into new ones and sell them for $0.60 each. This is a fundraiser for the Senior Center. In 2025, they brought in $727.20 (1,212 cards) . The Center held its 5th Annual Book & Puzzle Sale on August 25 & 26. This is a fundraiser that was started 5 years ago and continues to be very successful. All books and puzzles are donated. It takes roughly one week to set up for the two-day sale; this includes taping all puzzle boxes shut, pricing, and organizing all items. All books are $0.25, and puzzles range from $0.25- $1.00. In 2025, the Book & Puzzle sale brought in $1,624.00 for the Senior Center. 28 2025 Hutchinson Event Center/ Senior Center Accomplishments The Event Center was a host location for 57 events, including 26 business and 30 city events, and 1 private event; 4 events were canceled. Roughly 9,984 people went through the Event Center for rentals. The Senior Center had roughly 14,595 participants in 2025. This is up from last year, with 13,498 participants. The Senior Center donated 22 books to the Hutchinson Library. They will use these for book club kits. • The knitting project was completed. The project brought in over 100 items that were donated to the McLeod County Food Shelf and Common Cup. • One new activity was established, Mahjong. This has a solid group that shows up weekly. Held 7 different "make & take" classes; 33 people participated in these classes. • 9 speakers were in to hold informational classes for seniors. Talks included fall prevention, Lutheran Social Services, advanced care health planning, home care, Dementia Friends, Medicare, wolves, fireflies, and Discovering Spain & Madrid. The Senior Center held its fifth annual Book and Puzzle Sale in August. The sale profited $1,624.00. The Senior Center raised $727.20 in card sales (1,212 cards), $156.50 in hand-knit items, and $84.79 in miscellaneous donations. Senior Activity Participation for 2025 14,595 1,294216 28 945 136 55 276 154 202 117 318 153 256 677 117 293 439 44913781332565632 276 333 665 5751913 h� `.101 �1114 p `1$01 `\ale �e�y �a�e `oJQ OJp `\\coo �\cQ,`\c�o \.101 lo01 o p \aell Qo01 �\och t`\ye read, Z" �� oJ�• 04 \0 ? R �eac moo* ia�. `t� e� t`\ye`ate ,�aJ�\c� h��c r,� Q Q\cp, Q�c yec�a\���ereeQ\P � y ova le 10 `� `.a �a 29 Senoirs per Month in 2025 14,595 1122 1018 1,216 1,345 1,257 1,216 1,306 1,311 1333 1,512 944 1,015 W 119 Ile, �Q dy aQ m I°' 2026 Hutchinson Event Center/Senior Center Goals • Accommodate as many Event Center rentals as possible with limited staffing • Continue to offer more "active" Senior Programming • Continue to look at establishing new activities, as space allows • Recruit more educational speakers for seniors • Continue to keep Seniors updated on the future of the Senior Center via the Senior Newsletter • Hold Annual Book and Puzzle Sale Fundraiser • Continue to work with PRCE Director on the future of the Event Center and Senior Center • Attend MASS conferences for ideas and connections Type of Event Number of Events DV�II IC» CVCI III 30 Senior Programming: More Than Just the Numbers Being a senior center programmer is about so much more than planning activities or filling a calendar. It's about showing up —especially when no one else does. It's being there for seniors who may feel invisible, forgotten, or alone. It's knowing that sometimes the most important "program" you offer isn't a class, a game, or an event, but your time and your presence. A senior center programmer is a listener before anything else. You notice when someone lingers after an activity, not quite ready to go home. You sit with them. You listen to their stories, their worries, their grief, and their joys. You become a familiar face they trust, a steady voice in a world that can feel like it's moving too fast without them. You are a shoulder to cry on during moments of loss, illness, or change. You celebrate milestones that might otherwise go unmarked. You create a space where seniors feel seen, valued, and understood —not for what they used to do, but for who they are right now. The activities matter, yes. But what matters more is the care behind them. Being a senior center programmer means building community, offering dignity, and reminding every person who walks through the door that they are not alone. Helping a 95-year-old man learn to use a smartphone isn't really about the phone. It's about patience —sitting beside him as he learns how to tap a screen that feels unfamiliar, celebrating small victories like sending his first text or seeing a loved one's face on a video call. It's about respecting a lifetime of experience while gently guiding him through a world that has changed faster than anyone expected. And then there are the moments that have nothing to do with technology. It's being there when a spouse, child, or friend dies, and the silence feels too heavy to bear. When words are hard to find, and all you can offer is your presence. It's listening to stories of love, of decades shared, of loss that reshapes everything. Sometimes you don't fix anything, you just stay. It's being there for diagnoses that change how someone sees their future. Sitting quietly as fear, confusion, or sadness settles in. Answering APT i 177W.7,. h� lA questions when you can and holding space when you can't. Offering reassurance, not false hope, but kindness and steadiness. In these moments, help looks simple but means everything. A chair pulled close. A patient explanation. A handheld a little longer. These are the things that remind people —even at 95—that they are not alone, that they still matter, and that someone is willing to walk beside them through whatever comes next. 31 Hutchinson Public Schools ISD 423 Community Education Staff Responsible: Amy Scheele, Community Education •s;: Program Coordinator (hired July 2024) Data for the 2024-2025 Fiscal Year That's ISD 423 Community Education E Accomplishments and Highlights: p0111111Ufll�t�% ' • Winter -Spring 2025: Season length - January, February, March, April, and May. Community Education offered 92 activities, 20 new, with a total of 3,010 participants (up from 2,218 the prior year). Total includes attendance at open swim and lap swim. • Summer 2024: Season length - June, July, and August. Community Education offered 86 camps and classes, 17 new, with a total of 1,637 participants (up from 1,218 the prior year) . • Fall 2024: Season length - September, October, November, and December. Community Education offered 59 activities, 2 new, with a total of 1,151 participants. Total includes lap swim • Summary: The numbers for FY2025: 237 Activities and camps offered with 5,798 participants (FY24=201 Activities and camps offered with 4,708 participants) Hutchinson Community Education provides lifelong learning experiences for people of all ages, abilities, and cultures through programs and services. Classes are creatively designed and generated from interests and trends. Instructors and coaches offer activities in which they have knowledge, experience, or a skill creating a positive impact in our community with an opportunity to grow as individuals. Community Education is located in the Recreation Center and activities are held at Hutchinson Public Schools, Recreation Center, park shelters, and local businesses. Participation in activities is climbing! People are registering upon receiving the new brochures, but we still see some registrations closer to the start date of an activity. Communication with instructors continues to flow back and forth to assist in making decisions regarding holding or canceling their activity, requesting additional social media advertisements, and in some cases, direct email to past participants. Online activities are less popular with participants. Instructors like offering online classes because they can host multiple schools with combined registrations. In -person activities are still a favorite for providing wonderful, hands-on opportunities. Monthly newsletters are emailed to all families in the school district through Campus Messenger, posted on several Facebook sites, posted on the ISD423.org/Community Ed page, in the school staff Tiger Tidbits, and on the bulletin board in the rec center. We are searching for new CE instructors through Facebook posts, Tiger Tidbits newsletter for school employees, and wanted posters. I've found many instructors by striking up conversations with people and their interests. 32 400 350 300 250 200 V 150 100 50 Classes/Camps 2024 Et 2025 Comparison Community Education Classes & Camps: New Program Growth 2024 +7560% 9�1 2025 +550 65 °% 10 5 2500 2000 1500 1000 500 Community Education Classes & Camps: Overall Growth � 2o2a +zr� 21025 197 +35% 266 Reg New C4as�K'am9s isuabons for N ew Classe5<Cam¢s offeredZpta4 Re45sti0 t1 1) ns Several pairs of snowshoes were purchased for rentals and a snowshoe class. We cancelled the Snowshoe Exploration class in 2025 due to lack of snow. Offered again in 2026. Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having community education levy. Report period is July 1 to June 30. This report is available to view at the Community Education office. PRCE continued using CivicRec for registrations. The program is fairly user-friendly. We are working on categories for the activities to clean up the system. There are a lot of random activities that make finding items more difficult as more are created. This is a work in process. School Facility Rentals and Usage ��, HUTCHINSON PUBLIC �' � SCHOOLS Community Education coordinates all rentals and facility use for Hutchinson Public Schools. What began as a simple, handwritten process has evolved into a detailed online /K ARBITER system. Over the years, school renovations and expansions such as renumbered or removed classrooms, the construction of a new school, and changes to outdoor fields and parking lots —have required continual updates within rSchool Today. These updates ensure accurate layouts, room availability, and location details for each building. rSchool Today, recently acquired by Arbiter, also requires ongoing calendar maintenance. This includes entering school -approved academic dates such as the first and last day of school, non - school days, workshop and conference days, holidays, and scheduled late start or early release days. Each date is designated as reservable or non -reservable to help staff and customers easily understand building availability when creating reservations for the July 1-June 30 school year. 33 Staff are asked to enter their facility reservations for the upcoming school year by June 30. Public rentals typically open around July 15 each year. The Activities Department proposed transitioning to Bound, as the Wright County Conference has moved from Arbiter to Bound. This change is being considered to avoid maintaining two separate facility scheduling systems. In the past, associations holding weekend practices were required to pay for a custodian to be on site, which often resulted in concerns about custodial costs. This year, we introduced a Facility Use Agreement and Waiver that allows eligible associations to avoid this expense. Associations may participate if they have district employees within their group who are willing to complete building supervisor training and are available to supervise weekend practices. This process has been working well. The Facility Use Agreement and Waiver applies only to associations connected to school - sponsored activities and to practices where only participants are present. It does not apply to events open to the public or to private rentals, such as dance studios. The chart below shows the number of rooms within each building: BUILDING/LOCATION 1 High School 2 Middle School 3 Park Elementary 4 West Elementary 5 Tiger Elementary 6 Parking Lot 7 Field - Outdoor School Campus 8 Field - Northwoods 9 Field - Roberts Park 10 Field - Veteran's Memorial 1 1 Recreation Center TOTAL Facility Use by Building # ROOM WITHIN 310 Building Groups Permits Est. # of Participants High School 25 376 96,513 Middle School 26 147 37,745 Park Elementary 18 63 55,309 Tiger Elementary 14 77 29,145 West Elementary 7 44 48,381 Fields -Outdoor Campus 12 79 6,200 Parking Lot 4 4 50 TOTALS 106 790 273,343 Breakdown of reservation permits: ISD 423 staff (24) submitted 532 permits, Community Education submitted 79 permits, Rental Customers (27) submitted 149 permits, and Personnel Charges Only customers (3) submitted 12 permits. In summary, Hutchinson Public Schools' primary use is for school -related items. 34 Upcoming Facility Happenings Submitted by Justin TenEyck The School District, in partnership with PRCE, continues to make strategic investments in athletic fields that support students, athletes, and the greater community. In the fall of 2025, irrigation systems were installed on the last soccer field, as well as all football and lacrosse practice fields. This important improvement promotes healthier turf, more consistent playing conditions, and an enhanced experience for all users. Looking ahead to the spring and summer of 2026, the School District and PRCE will build on this momentum through planned overseeding and proactive field maintenance. These efforts will improve turf quality, extend the life of the fields, and ensure safe, high -quality surfaces for practices, games, and community use. As part of a shared three-year maintenance plan, the School District and PRCE are in the third year of collaboratively managing maintenance, budgets, and long-term field care. This forward - looking approach reflects a strong commitment to sustainability, responsible stewardship, and providing top-quality athletic and recreational spaces for the community now and into the future. No big projects. We are doing some mechanical upgrades to the pool, Spring 2026. Middle School Activities (CE Fund Since 2003) Submitted by William Tschida Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are under the Community Education funding umbrella and managed by the Activities Director at Hutchinson High School. Middle School Participation Numbers: • Fall 2024 season: Seven activities were offered with 167 participants. • Winter 2025: Four activities were offered with 71 participants. • Spring 2025: Seven activities offered with 182 participants. • All Season Activities: Two activities with 50 participants • Five fall activities were run as a 9-12 program. 6t" Grade Participation Numbers: Fall 2024 season: Four activities were offered with 31 participants. 35 Hutchinson Adult Basic Education Submitted by Shari Brunes Hutchinson Adult Education is located at Ridgewater College in room 445. Our mission is to provide adults age 17+ with educational opportunities to acquire and improve literacy skills. Licensed teachers are in the room to meet the needs of learners four days a week. Our schedule includes both daytime and evening hours and provides a total of 25 in -person instructional hours weekly for students. Additional hours are available for students who want to work remotely. Programming is offered twelve months a year. The Hutchinson Adult Education site is co -located with Ridgewater College and the CareerForce Center. Because of this, we have been able to develop programs to assist learners with academic skills, employment preparation, obtaining certifications, and college readiness goals. We continue to build relationships with groups in the community, including the public library, employers, and community organizations. Adult Education is a valuable component of Hutchinson's Community Education program, meeting the needs of many individuals from the surrounding area by making them better family members, employees, and citizens. Adult Basic Education 2024-2025 For the 2024-2025 state academic year (May 1, 2024, to April 30, 2025), 191 students attended for a total of 4,270 contact hours. Students who attend 12 or more hours are considered participants. Hutchinson Adult Education had 79 participants for the year. The average student attended for 22.5 hours. The big news this year is that we moved! Ridgewater College and Central Minnesota Jobs and Training Services invited us to relocate to room 445. The college remodeled the new space to better meet our needs, and we are excited to be closer to our CareerForce partners. We launched in the new space on Monday, January 12, 2026. Working with our Regional Transitions Coordinator, we have designed and delivered online career pathway courses with other Adult Education programs in Southwest Minnesota. We have received Transitions grant funding to offer courses in Paraprofessional Training, Child Development, Professional ++ 11 Leadership, English for Driving, and Digital Literacy Skills. We also continued to offer online GED courses in the evenings. Statewide courses in Commercial Driver's License Prep, Paraprofessional Prep, Personal Care Assistant, and Microsoft Engage, Equip, Empower Office Certifications were also available. These courses are Glacial Lakes Consortium offered at no cost to qualified adults throughout Minnesota. Locally, Glacial Lakes Adult Education worked with Weaving Cultures to offer a Community Interpreter training course and certification testing for students in the spring of 2025. Fourteen students completed this course, and 100% passed their testing for certification. We plan to offer this course again in 2025-2026. Regional Online English Language classes are offered three evenings per week. There are 5 different levels to meet the needs of all English language learners. These classes are very popular and are often full. 36 Students continue to take and pass GED tests. 21 Hutchinson Adult Education students earned a GED Diploma this year. The state of Minnesota has legislative appropriation this year that provides one free test in each subject area. Our local Adult Education Student Support Fund, in partnership with the Ridgewater College Foundation, is being used to provide free GED Ready practice tests. We worked closely with Ridgewater College to hire and train a GED Test Administrator. Nikki Mallak served in this position for one year. The college is committed to hiring someone new for this position and we hope to have this accomplished in the coming months. ABE Staffing Shari Brunes manages the Hutchinson Adult Education program. Ann Trochlil serves as the Glacial Lakes Adult Education Consortium Program Manager. Current staff: Joyce Evenski, Mary Horrocks, Barb Haugen, Jean Abrahamson, Laura Cullip, and Lee Nelson. Most professional development opportunities for staff continue to be offered remotely. Staff attended Summer Institute, Spring and Fall Regional training courses, the Language & Literacy Conference, and many webinars. ABE Data Summary Information Hutchinson Adult Basic Education 2024-2025 Information Notes Total Enrollees 191 214 in 2023-2024 Total Hours 4,270 This is a 2% decrease from the previous year Students who attend 12+ hours Total Participants 79 are considered participants. 87 in 2023-2024 Total GED Earners 21 27 GED earners in 2023-2024 37 Hutchinson Adult Education Program Summary 5/1/2024-4/30/2025 Education Level IRdoe/lEthnici'ty W Gr 1-S Gr c-9 Gr p-121 (No D-PI) IS Post Sec or Prcf Degree J Sec Sch Gip or.alt:red Semnddry SOU ol EcVW1 et WG EVi-iiSETj Some Pc st SecN o degree M aian J Black or African American W Hispanic T.o or More Races *hite 38 Age Groilup Ia_1°i655-59 1 4Q.5% i.7'.J"h6r l3.99y Gender `Female IMale =Npnhinay Early Childhood Family Education Submitted by Mary Myers-Reinarts Data for Jan uary-December 2025 Early Childhood Family Education (ECFE) offers a variety of class options for families with young children. We run during the Hutchinson Public School District's academic school year and also offer a short summer session. Sibling care is available for most classes upon request. A sliding fee scale and scholarships support and encourage families of all income levels to participate in our classes. NO family is ever turned away due to inability to pay. EARLY CHILDHOOD FAMILY EDUCATION ECFE classes include separating and non -separating classes, parent -only classes, family events, and special one-time classes. Offerings this year included parent -child classes that ran for 8 to 16 weeks per session, special one-time events, and an ongoing Open Play class. With the aid of a grant through the Southwest Initiative Foundation, in Spring 2025 we were able to offer the second part of a multilingual class for families with children ages three years through grade three. In June 2025, we offered a free ECFE in the Park opportunity outdoors on three Wednesday mornings. With the aid of a grant through the Hutchinson Health Foundation, in the fall of 2025, we offered a free Parental Wellness & Balance class for parents and children aged two years and up. ECFE recognizes and supports parents/guardians as a child's first and most significant teacher. Our mission is to strengthen each family unit through education and support while providing the best possible environment for the healthy growth and development of their child. Our 2025 offerings included classes for specific age levels, such as Busy Babies, Wonderful Ones, Terrific Twos, and Playful Preschoolers, as well as classes for mixed age groups such as Ones & Twos, Family Times, Lunch Bunch, and Open Play. Our Busy Babies classes had consistent attendance, with both morning and afternoon sessions running. Class registration is left open throughout the session to accommodate families as babies are born. For outreach, we welcome families by mailing parents a postcard offering a free baby class and a baby bag that includes a "Future Tiger" t-shirt, a hardcover children's board book, and assorted pamphlets/gifts from community agencies. Parents are invited to attend a free class with their new baby and to pick up a free baby bag from the Early Learning office. All baby classes are offered free of charge. Our ECFE sliding fee scale keeps classes at a reasonable cost for all families. We offer three payment tiers: full, half, and free. Families a Alk, continue to appreciate the ability to choose their rate at the time of registration, even if they choose the $0 rate, and have been very responsive and respectful of this process. All classes offered in 2025 had enough participants to run the class. There was a particularly high demand for classes for two -year -olds. 39 For special events, in January 2025, ECFE offered Jammin' in Your Jammies. Families enjoyed a pizza supper and a dance party with a live deejay. In April 2025, we held a successful Week of the Young Child celebration called Work Together Wednesday. Families built structures using large boxes, created and navigated an obstacle course, and then made art projects and shared a snack in the cafeteria. The event was free with a free-will donation option held two specialty "My Grandparent or Special Friend and Me" classes in the fall of 2025. Tree Time and Woodland Animals were both offered as late afternoon sessions, and both were full. Feedback indicated that - families would like more of these classes in the future. 2025 was a very successful year for Hutchinson ECFE. Along with classes, we have a robust Parent Advisory Committee that meets on the first Tuesday evening of each month. Input from the members has been very helpful in enhancing programming, and the members are committed volunteers at our special events and with fundraising ventures. F . We also 2025-2026 Community Education Goals Submitted by Amy Scheele • Manage, organize, and develop activities throughout the year for multiple age levels, current trends, and interests to better serve customers and anticipate needs • Network and collaborate with people in businesses or as an individual for community education programming • Organize at least one new activity per brochure targeting community needs • Attend Minnesota Community Education Association (MCEA) Conferences, Leadership Days, training, and classes correlating to Community Education operations • Continue to participate in networking platforms with MCEA groups, sharing programming ideas, information, tips, and facility -use information • Continue ongoing communication with instructors from the idea stage to the actual date of their activity and final payout • Organize and maintain rSchool Today, Hutchinson Public Schools online reservation system • Offer Free Open Swim - applied and received a grant from Hutchinson Health to offer Open Swim free Winter 2026. Grant received for all dates. • Add classes to the Chamber of Commerce's Event Calendar • Create a Google Form for instructors' class proposals • Set up GroupMe or Team Reach app for lap swim communications for late start and closures Open Swim 2023 January 132 February 118 March 121 Open Swim 2024 JanuarV 436 February 209 March 2381 371 883 40 Open Swim 2025 January 294 February 213 March 263 April 305 1075 2025-2026 Adult Basic Education Goals Submitted by Shari Brunes • Provide a safe, inclusive learning environment that actively engages and supports the diverse needs of all learners • Reach out to learners in the community in need of Adult Education services; ongoing • Pretest and post-test students to successfully meet national targets of 36.8% achieving a measurable skill gain • Collaborate with Southwest Minnesota ABE programs to offer online GED courses (ongoing) • Develop grants with partners to assist students as they explore career pathways; ongoing • Provide distance learning (online) opportunities using state approved platforms; ongoing • Work with Ridgewater to hire and train a new GED Test Center Coordinator • Offer a designated space for learners to take official GED tests via online proctoring • Offer a local, online course and certification testing for Community Interpreter • Redesign our Google site at www.hutchadulted.com • Offer digital literacy classes for CareerForce clients to empower them in their job search and increase employability; ongoing • Collaborate with Ridgewater and CMJTS to offer career pathway training and certifications 2025-2026 Early Childhood Family Education Goals Submitted by Mary Myers-Reinarts • Maintain ongoing high quality in our ECFE programming • Continue registration collaboration with PRCE to streamline the process for our families • Continue to keep ECFE offerings affordable • Continue ongoing assessments of our programming • Continue to evaluate and update parent and child class curriculum • Continue to evaluate current class trends through participant surveys and discussions within our collaborative groups and adjust class offerings as needed • Build participation in baby classes •' National '• •' Community Education Day Second Thursday of November Each Year 41 HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. Second Reading - Consideration of an Ordinance of the City of Hutchinson, Minnesota Agenda Item: vacating a portion of the easements located near 1011, 1021 and 1081 Golf Course Rd NW. Department: Planning LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The purpose of this request is to vacate small portions of drainage and utility easements so that homes that are being proposed to be built don't encroach into the drainage and utility easement. Staff have reviewed each of these easements carefully and believe these small portions can be vacated and the easements will still serve their intended purposes without affecting drainage or utility installations. Nobody from the Public spoke regarding the request. The Planning Commission voted unanimously (4-0) to approve this request. BOARD ACTION REQUESTED: Approve Second Reading of Ordinance Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP Date: March 12, 2026, for March 17, 2026, Planning Commission Meeting Application: Consideration of an Ordinance of the City of Hutchinson, Minnesota vacating a portion of the easements located near 1011, 1021 and 1081 Golf Course Rd NW. Applicant: Bonneville Land & Cattle, LLC — Gus Wurdell Vacation of Easements The purpose of this request is to vacate small portions of drainage and utility easements so that homes that are being proposed to be built don't encroach into the drainage and utility easement. Staff have reviewed each of these easements carefully and believe these small portions can be vacated and the easements will still serve their intended purposes without affecting drainage or utility installations. �oV9 o` Indicates property described in this notice N n Rojo ry � �1� h >` * A� Ze GENERAL INFORMATION Existing Zoning: R-2 PD Property Location: 1011, 1021, and 1081 Golf Course Road NW Existing Land Use: Residential Adjacent Land Use And Zoning: R-2 PD Comprehensive Land Use Plan: Residential Zoning History: Platted as Meadows 2"d Addition in 2024. Meadows Addition was completed about 25 years ago. Applicable Regulations: City Charter Section 13.05 Vacation of Easements: The small portions of drainage and utility easement (see attached map) need to be vacated to construct twin -homes on these lots. City Staff has reviewed the request and feel these small changes will not affect the access to utilities for future maintenance or impact drainage. Vacation: Section 13.05 of the City Charter states: "A majority of the council may by resolution vacate any street, alley or any public grounds within the city. Such vacation may be made only after published notice and an opportunity of affected property owners and public to be heard, and upon such further terms and by such procedure as is prescribed in MN Stat 412.851, and which the council by resolution may prescribe. A notice of completion of such proceedings shall be filed with the proper county officers in accordance with law." Recommendation: Staff recommends approval of the vacation and release of easements as noted above and attached. s f< N (D �', '•4. \ CYO pax B9f fs ^tkk6;$ S CD 3e4 IAy'ati3$ • �lf�I �•'� � a ig :eeIi�� :u °�'� ¢°3v': °a9 C¢g is d� $_� <i Q@�eY_ G �t 1 _'- yyp3p }d3S 9 } Yd o58 .� F�� �l=s Gs¢ds� 6s dFsH"•s i' °11 v- RIJ; ij IH S'o a€s a„ / Ra ?k c g Befit pq m °• Apr'` o m m n it Bonneville Land PUBLICATION NO. ORDINANCE NO. 26-873 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING A PORTION OF THE EASEMENTS LOCATED NEAR 1011, 1021 AND 1081 GOLF COURSE RD NW THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate a portion of the utility easement located near 1011, 1021 and 1081 Golf Course Rd NW, Hutchinson. Section 2. That the easement to be vacated is described as follows: LOT 1: That part of the drainage and utility easement as dedicated on the recorded plat of THE MEADOWS, McLeod County, Minnesota, that lies within Lot 1, Block 1, SECOND ADDITION TO THE MEADOWS, according to the recorded plat thereof, described as follows: Commencing at the Northwest corner of said Lot 1; thence on an assumed bearing of South 38 degrees 16 minutes 23 seconds East, along the North line of said Lot 1, a distance of 3.97 feet; thence South 27 degrees 58 minutes 07 seconds East, along said North line, a distance of 30.67 feet; thence South 30 degrees 59 minutes 55 seconds West, a distance of 49.11 feet to the point of beginning; thence continue South 30 degrees 59 minutes 55 seconds West, a distance of 88.67 feet; thence North 41 degrees 34 minutes 52 seconds West, a distance of 3.89 feet; thence North 31 degrees 19 minutes 31 seconds East, a distance of 87.71 feet; thence South 55 degrees 17 minutes 52 seconds East, a distance of 3.22 feet to the point of beginning. LOT 7: That part of the drainage and utility easement as dedicated on the recorded plat of SECOND ADDITION TO THE MEADOWS, McLeod County, Minnesota, that lies within Lot 7, Block 1 of said SECOND ADDITION TO THE MEADOWS, described as follows: Commencing at the Northwest corner of said Lot 7; thence on an assumed bearing of South 30 degrees 51 minutes 55 seconds West, along the West line of said Lot 7, a distance of 46.48 feet; thence South 59 degrees 08 minutes 05 seconds East, a distance of 5.10 feet to the point of beginning; thence continue South 59 degrees 08 minutes 05 seconds East, a distance of 0.90 feet; thence South 30 degrees 51 minutes 55 seconds West, a distance of 14.76 feet; thence North 27 degrees 22 minutes 02 seconds East, a distance of 14.79 feet to the point of beginning. LOT 8: Ordinance Vacation of Easements Southfork Ridge Third Addition Page 2 That part of the drainage and utility easement as dedicated on the recorded plat of SECOND ADDITION TO THE MEADOWS, McLeod County, Minnesota, that lies within Lot 8, Block 1 of said SECOND ADDITION TO THE MEADOWS, described as follows: Commencing at the Northwest corner of said Lot 8; thence on an assumed bearing of South 27 degrees 22 minutes 03 seconds West, along the West line of said Lot 8, a distance of 31.27 feet; thence South 55 degrees 43 minutes 17 seconds East, a distance of 23.71 feet to the point of beginning; thence continue South 55 degrees 43 minutes 17 seconds East, a distance of 4.95 feet; thence South 11 degrees 04 minutes 19 seconds East, a distance of 3.62 feet; thence North 27 degrees 22 minutes 02 seconds East, a distance of 3.43 feet; thence North 62 degrees 37 minutes 58 seconds West, a distance of 7.17 feet to the point of beginning. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 14t1i day of April, 2026. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor HUTCHINSON CITY COUNCIL HUTC HIN SON Request for Board Action A UTY DN KJAPOSE. ONE - Second Reading - Consideration of an Ordinance of the City of Hutchinson, Agenda Item: Minnesota vacating a portion of the right-of-way located near 240 4th Ave NE. Department: Planning LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is requesting to vacate the right-of-way area noted in the attached Staff Report. Nobody from the Public spoke regarding this request. The Planning Commission voted unanimously (4-0) to recommend vacation of the right-of-way with the condition that an easement be recorded to project City and Hutchinson Utilities Commission utilities that are currently in the right-of-way. BOARD ACTION REQUESTED: Approval of Vacation of right-of-way with noted condition. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 00 mom HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP Date: March 12, 2026, for March 17, 2026, Planning Commission Meeting Application: Consideration of an Ordinance of the City of Hutchinson, Minnesota, vacating a portion of the right-of-way located near 240 4th Ave NE. Applicant: Bonneville Land & Cattle, LLC — Gus Wurdell Street Vacation The applicant is requesting to vacate the right-of-way area shown below. ` Indicates property described in this neticJ �. 240 HIGH ST NE 9 P,ATTE � �Cy RIGHT OF WAY lr F� rs F GENERAL INFORMATION Applicable Regulations: Section 13.05 Vacation of Streets - City Charter Brief Description: The right-of-way is part of High Street from the North Half of Hutchinson plat from 1879. This right-of-way does not have a street constructed on it and it appears there never was one going back to 1937. There was a former railroad track that went through this area but obviously the Luce Line has been vacated. There are some electrical utilities that are on the western side of this right-of-way that the City would like to preserve through an easement. City Staff is working with Mr. Wurdell's surveyor to develop the easement language. We should get the easement language in a week or so. Staff recommends the right-of-way vacation be approved and the ordinance to vacate the right-of-way won't be on the Agenda for City Council approval until we receive the easement description from the Surveyor. As noted, we expect that in a week or so. Recommendation: 1.) Approval of vacation of right-of-way to City Council. 2.) City Council cannot approve vacation until we receive easement description that protects the electrical utilities and any other City infrastructure. STREET VACATION SKETCH & DESCRIPTION -for- Bonneville Land & Cattle, LLC Part of- High Street / oEl \ �. N" El o El 000 �\� � rs <�q<rsgck \ J \ \ , ❑ �\ e 1 ioa5 38 00 If t Iry / / /NORTH LINE OF / / WASHINGTON AVENUE LEGEND I DENOTES IRON MONUMENT FOUND NORTH f� ros / Q9 �S 2� \ VP Ervo i/z Ir // ��•, G / P NORTH BANK OF i — THE CROW RIVER I DESCRIPTION OF PART OF HIGH STREET TO BE VACATED Part of High Street NE, NORTH HALF OF HUTCHINSON, according to the record plat thereof, McLeod County, Minnesota, lying south of the southerly line of Fourth Avenue NE, of said plat NORTH HALF OF HUTCHINSON and lying northeasterly of a line parallel with and distant 75 feet southwesterly of, as measured at right angles from the centerline of the main track of the former Minneapolis Industrial Railway Company, as said main track was once located, now removed. I hereby certify that this plan, survey or report was prepared by DATUM: MCLEOD CO. JOB NO. 24.0504 me or under my direct supervision and that I am a duly Licensed REVISIONS SCALE: 1" = 50 � E. 0. Run a SONS. INC. Land Surveyor under the laws oft a State of Minnesota. isTen Professional Land Surveyors i 1 i DATE: 2-18-2026 990 5th Ave SE, Suite 2 By' z DRAWN BY: KDN Hutchinson MN 55350 Mim1e9ofYLicense No. 46366 3 Dated 18th day of February, 2026. CREW: SNN Tel. (32U)025 NO. DATE DESCRIPTION BV ww.egrud.cod.com PUBLICATION NO. ORDINANCE NO. 26-874 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING A PORTION OF THE RIGHT-OF-WAY LOCATED NEAR 240 41`11 AVE NE THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate a portion of the right-of-way located near 240 4r' Ave NE, Hutchinson. Section 2. That the easement to be vacated is described as follows: The legal description of the area to be vacated is as follows: DESCRIPTION OF PART OF HIGH STREET TO BE VACATED: Part of High Street NE, NORTH HALF OF HUTCHINSON, according to the record plat thereof, McLeod County, Minnesota, lying south of the southerly line of Fourth Avenue NE, of said plat NORTH HALF OF HUTCHINSON and lying northeasterly of a line parallel with and distant 75 feet southwesterly of, as measured at right angles from the centerline of the main track of the former Minneapolis Industrial Railway Company, as said main track was once located, now removed. The legal description of the easement areas is as follows: PROPOSED UTILITY EASEMENT NO. 1 DESCRIPTION The southerly 50 feet of the following described parcel: That part of Vacated High Street NE, NORTH HALF OF HUTCHINSON, according to the record plat thereof, McLeod County, Minnesota, lying south of the southerly line of Fourth Avenue NE, of said plat NORTH HALF OF HUTCHINSON and lying northeasterly of a line parallel with and distant 75 feet southwesterly of, as measured at right angles from the centerline of the main track of the former Minneapolis Industrial Railway Company, as said main track was once located, now removed. PROPOSED UTILITY EASEMENT NO.2 DESCRIPTION The easterly 20 feet of the westerly 25 feet of the following described parcel: That part of vacated High Street NE, NORTH HALF OF HUTCHINSON, according to the record plat thereof, McLeod County, Minnesota, lying south of the southerly line of Fourth Avenue NE, of said plat NORTH HALF OF HUTCHINSON and lying northeasterly of a line parallel with and distant 75 feet southwesterly of, as measured at right angles from the centerline of the main track of the former Minneapolis Industrial Railway Company, as said main track was once located, now removed. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 14t1i day of April, 2026. Ordinance Vacation of Right -of -Way Page 2 ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY DN PUAPOSE. AUTHORIZATION TO LEASE SPACE TO CANNABIS CHEMLAB MN, LLC AT Agenda Item: THE HUTCHINSON ENTERPRISE CENTER Department: EDA LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ® New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For consideration by the City Council is a lease, master relationship agreement and non -disclosure agreement between Cannabis ChemLab MN, LLC and the City of Hutchinson. Cannabis ChemLab is a laboratory testing company desiring to start up operations here in Hutchinson. The company ensures the safety, quality, and integrity of cannabis products through rigorous testing and analysis. Initial employment will be about 8-9, ramping up to about 24 in two years. Numerous employees will be moving to Hutchinson. ATTACHED for your review are copies of the proposed lease, master relationship agreement and non -disclosure agreement. The EDA Board of Directors is recommending approval. Staff will be on hand at the council meeting to provide additional information and answer any questions you may have. In the meantime, if you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Authorization for Mayor & City Staff to sign all necessary documents. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HIN N ENTERF1 ISE CENTER CLIENT L SE AGREEMENT Client Cannabis ChemLab MN, LLC Client Contact Jared Nieuwenhuis, CEO Address 1164 Benjamin Avenue SE City / State / Zip Hutchinson, MN 55350 Rental Space Bays 2 & 3 Square Feet 8,000 Dates of Lease April 15, 2026 to April 14, 2028 Year 1 Rent $2.00 psf annually (base rent) $1,333.33 per month Year 1 Additional $3.p0 psf annually (additional rent) Rent (CAM) $2,000 per month Rent, 3 offices $3 0 per month, each (office rent) $9 0 per month, total This Lease Agreement ("Lease"), made this 15th day of April 2026 by and between the City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 ("City") and Cannabis ChemLab MN, LLC ("Client"). City and Client agree as follows: 1. CLIENT SPACE City agrees to lease to Client and Client agrees to lease from City 8,000 square feet plus three offices (the "Client Space") of the Hutchinson Enterprise Center (the "Facility") located at 1164 Benjamin Avenue SE., Hutchinson, Minnesota, 55350. The Client Space is shown on the attachment hereto, marked Exhibit A and made a part hereof. 2. TERM Client agrees to lease Client Space from the City for an initial term (the "Initial Term") of twenty-four (24) months, commencing April 15, 2026 ("Commencement Date") and ending April 14, 2028 ("Expiration Date"). Additional terms may be negotiated between the City and the Client. 3. RENT Client agrees to pay without further demand to City at its offices in Hutchinson, MN, or at such other place as City may from time to time in writing designate, Base Rent and Additional Rent in the amounts shown in this section on the first day of each month during the term hereof. All rent payments received shall first be applied to past due rents. A. BASE RENT Client shall pay to the City a rental rate of $2.00 per square foot annually for the Initial Term in monthly installments equalling 1/12 of the annual rent (the "Base Rent"). Such monthly Base Rent payments are payable in advance and shall be made on or before the first day of each month. B. COMMON AREA MAINTENANCE (CAM) Client shall pay to the City, at the same time and in the same manner as the Base Rent, $3.00 per square foot annually, in monthly installments equalling 1/12 of the annual amount, an additional amount for the client's proportional share of property taxes, basic garbage service, snow removal, grounds maintenance and building insurance (the "Common Area Maintenance" or "CAM""). The CAM is subject to an annual adjustment each calendar year by the City to reflect changes in the costs that make up the CAM. Upon request by the Client the City shall provide documentation supporting the need for changes to the CAM. C. ESCALATOR Commencing with year two (2) of the Lease, Client shall pay to the City, at the same time and in the same manner as the Base Rent, an additional rent (the "Escalator") annually for the initial Term, in monthly installments equalling 1/12 of the annual amount, as follows: Year 2 $1.00 per square foot Year 3 $2.00 per square foot Year 4 (if any) $3.00 per square foot Year 5 (if any) $4.00 per square foot D. OFFICE RENT Client shall pay to the City, at the same time and in the same manner as the Base Rent, a total of $900 per month for three (3) offices. E.TOTAL RENT The total rent due each month for the term of the lease shall be the sum of the Base Rent, plus Common Area Maintenance, plus Office rent, plus the Escalator, if any. F. LATE PAYMENT If Client fails to pay the Base Rent and Additional Rent by the tenth (101h) day of the month for which such Base Rent and Additional Rent is due, Client shall pay a late payment fee of ten percent (10%) of the total amount due. 4. SECURITY DEPOSIT The Client is further required to deposit with the City a Security Deposit in the amount of one month's rent. The Security Deposit shall be held by City, without liability for interest, as sedurity for the faithful performances by Client of all of the terms, covenants, and conditions of this Lease by said Client to be kept and performed during the term hereof, it being expressly agreed that such deposit is not an advance rental deposit or a measure of City's damages. If, at any time during the term of this Lease, any of the Rent herein reserved shall be overdue and unpaid, or any other sum payable by Client. to City hereunder shall be overdue and unpaid, then City may, at the option of City, appropriate and apply any portion of the Security Deposit to the payment of any such overdue Rent or another sum. In the event of the failure of Client to keep and perform any of the terms, covenants and conditions of this Lease to be kept and performed by Client, then City at its option may appropriate and apply the entire Security Deposit, or so much thereof as may be necessary, to compensate City for loss or damage sustained or suffered by City due to such breach on the part of Client. Should Client comply with all of said terms, covenants and conditions and promptly pay all of the Rent herein provided for as it falls due, and all other sums payable by Client at the end of the term of this Lease, the Security Deposit shall be returned in full to Client at the end of the term of this Lease, or upon the earlier termination of this Lease. 5. ADDITIONAL SERVICES The City shall provide the following services to the client: A. CENTRALIZED OFFICE FACILITIES The City shall provide access to common areas, ("Offices") including scheduled access to conference rooms, access to shared restrooms and kitchen facilities, a centralized mailbox, including a mailbox for the Client, access to an office work room and equipment. B. BUILDING SERVICES The City shall provide the Client Space and Facility with snow removal, lawn care, grounds maintenance and basic garbage service. In addition, the City will provide janitorial services, supply and maintenance for the Offices. 6. CITY PERSONAL PROPERTY City is providing personal property and/or equipment in the Leased Premises ("City Assets") for use by Clients. Client hereby understands and agrees that City may, in its sole discretion, add, modify, remove, repair, and/or alter City Assets at any time and without any liability for loss of use or potential damages to Client's business operations. City Assets shall remain the property of City and Client shall not alter, damage, remove, modify, encumber or repair any of City Assets without the express written consent of the City. Client shall have the right to use City Assets during the Term; however, said use is subject to City's right to revoke Client's ability to access City Assets, at its sole discretion. All City Assets in the Leased Premises are available on a first -come, first -serve basis with other co - lessees. 7. UTILITIES AND MAINTENANCE FEES Client shall be solely responsible for and promptly pay for electricity, heat, telephone, internet, water and sewer charges and all other utilities serving the Client Space. 8. POLICIES, PROCEDURES, RULES AND REGULATIONS Hutchinson Enterprise Center policies, procedures, rules, and regulations, contained in the City's Client Handbook and Building Manual are hereby made a part of this Lease and are incorporated herein by reference. Client agrees to abide by and observe all policies, procedures, rules and regulations, amendments thereto and supplements thereof. Client's failure to keep and observe said policies, procedures, rules, and regulations shall constitute a breach of the terms of this Lease. City reserves the right from time to time to amend or supplement said policies, procedures, rules, regulations and to adopt and promulgate additional policies, procedures, rules, regulations applicable to the Hutchinson Enterprise Center. City shall provide to Client written notice of any amendments or modifications to policies, procedures, rules, and regulations which shall be effective with respect to Client thirty (30) days after such notice has been given. 9. USE OF CLIENT SPACE The Client Space shall be used by the Client solely as office and manufacturing production space and for such additional uses as may be customary and incidental to the business of Client. All uses of the Client Space shall be in accordance with all applicable municipal and zoning ordinances and any and all other applicable rules and regulations of any duly constituted authority governing such uses. Client will have full access to and use of the Client Space, and the right to use and access all common areas within the Hutchinson Enterprise Center on an "as available" basis, subject to the City's Client Handbook and Building Manual. Client will not have access to any other areas within the Hutchinson Enterprise Center, including but not limited to the space of other Clients and the City's executive offices. Client shall not use or occupy the Client Space for any unlawful purpose, and will conform to and obey all present and future laws, ordinances and all rules, regulations, requirements and orders of all governmental authorities or agencies, respecting the use and occupation of the Client Space including, without limitation, all environmental laws regarding underground storage tanks, pollution and hazardous wastes. Client agrees, upon reasonable notice, to permit City to enter the Client Space from time to time for the purposes of inspection, protection, preservation, repair or restoration of the Client Space. The officers or agents of City may so enter the Client Space upon reasonable notice without being liable to any prosecution, claim or cause of action for damages by reason of such entry and without in any way affecting the obligations of this Lease; provided only that City use reasonable care in making such entry. City reserves the right to market and exhibit the Client Space to prospective Clients during the last 180 days of the Lease Term. 10. QUIET POSSESSION City represents and warrants that it has full right and authority to enter into this Lease. City covenants that if and so long as Client pays the rent required by this Lease and performs and observes all of the covenants, conditions, rules and regulations hereof, Client shall peaceable and quietly enjoy the Client Space for the Lease Term, subject, however, to the terms, covenants, and provisions of this Lease. 11. SURRENDER OF CLIENT SPACE Client will, at the termination of this Lease by lapse of time or otherwise, yield up immediate possession of the Client Space with all improvements located thereon (except as may otherwise be provided in this Lease) and surrender the Client Space to City in good condition and repair, reasonable wear and tear excepted, clean and with all debris removed. 12.IMPROVEMENTS, ALTERATIONS AND SIGNS Client shall not make alterations or improvements in, or erect exterior signage upon or to the Client Space or Building without the prior written approval of the City and the City's Planning, Building and Zoning Department, if applicable. Upon termination of the Lease, at the sole discrection of the City, all improvements (excepting those agreed to in writing prior to Lease signing by the City and the Client) made by the Client in the Client Space shall become the property of the City. if the City elects to not retain the improvements made by the Client in the Client Space, Client shall be responsible to return the Client Space to its original state prior to Lease Expiration and vacating the Client Space. If the Client abandons the leasehold improvements, Client acknowledges that the City will hire contractors to return the space to its original conditon and the Client willl be invoiced for such work. 13. MAINTENANCE AND REPAIRS A. CLIENT'S MAINTENANCE RESPONSIBILITIES. Client shall, at its expense, maintain the Client Space (including the interior walls, ceilings, doors, floor coverings, and fixtures) in good repair and condition the sane as existed as of the Commencement Date, reasonable wear and tear and damage from fire and other insured casualty excepted. Client agrees not to and shall not overload the electrical, water and/or plumbing facilities and keep the Client Space free from waste or nuisance. Client shall be responsible for maintenance of entrances, electrical and plumbing systems. Client shall repair, at its own expense, any damage to the Client Space caused by the wilfull acts or negligence of Client, its officers, contractors, licensees, agents, employees, guests, invitees or visitors. Client agrees to furnish, at its expense, all lamps, bulbs, tubes, starters and ballasts in connection with the lighting of the Client Space. B. CITY'S MAINTENANCE RESPONSIBILITIES. Except for those maintenance responsibilities of Client, City shall, at its expense maintain the entire Facility including, .but not limited to, the foundations, outer walls, roof, gutters and down spouts, exterior windows and doors. 14. INSURANCE Client agrees to keep and maintain during the entire term of this Lease and any extension thereof or holding over thereunder comprehensive liability insurance on the Client Space covered hereunder, including the parking and other common areas, insuring City and Client against liability for personal and bodily injury, death and property damage (including water) with limits not less than $2,000,000 in aggregate and $1,500,000 per occurrence. Client is responsible for procuring and maintaining casualty insurance on Client's personal property, business assets, equipment and leasehold improvements. Client shall not carry any stock of goods or do anything on or about the Client Space which will in any way impair or invalidate the obligation of any policy of insurance on or in reference to the Client Space or the Building. A copy of these policies must be provided to the City prior to occupancy. 15. TERMINATION City and Client may terminate the Lease upon 90 days notice to the other party. If both parties mutually agree, the lease may be terminated at any agreed upon time. 16. REPORTING REQUIREMENTS A. MONTHLY. On a monthly basis Clients must meet with Enterprise Center staff to provide a verbal update on the current state of the business. Topics may include challenges, opportuities, successes, frustrations, and so forth. B. QUARTERLY. Each quarter, Client shall provide profit & loss statements and balance sheets to Enterprise Center Staff for review, after which they will be returned to the Client. The City will not keep said Client documents on file. Quarterly reporting info mation shall be used solely for the purpose of pooling program economic impact data inl�an anonyomous fashion; to assist the Client through the delivery of business incubation program technical assistance services; and to ensure compliance with the terms of this Lease. Reporting requirements A and B may be combined. C. AS NEEDED. Client agrees to report job creation information to Enterprise Center staff, to include number of permanent jobs created, job title per job, hourly wage, hourly value of benefits, date employee(s) are hired and list of benefits provided. The reporting requirement to provide job creation informtion shall remain in effect for a period of five years beyond the date of lease expiration. City agrees to keep all such information confidential to the maximum extent allowed by law. 17. EDUCATION REQUIREMENT Client is required to complete and document 12 hours of business coaching / mentoring / continuing education per calendar year with an advisor from the Small Business Development Center, Southwest Initiative Foundation or other source chosen by the Client and approved by the City. Failure to complete the requirement constitutes an event of Default. The City shall have the right to waive this requirement. 18. LOW TO MODERATE INCOME REQUIREMENT Client agrees that, during the term of the Lease, 51% of new jobs created by the company in the Facility shall be "taken by" or "available -to" persons of low -to -moderate income per Section 8 guidelines. To meet this requirement the Client agrees that it will have each new employee complete a Job Information Form (provided by the City) to self -certify family income. 19. INDEMNIFICATION Client shall defend, indemnify and hold harmless City from and against any and all liability, losses1 damages, costs or expenses, including attorney's fees,, arising from any act, omission or negligence of Client or its affiliate companies, officers, contractors, licensees, agents, servants, employees, guests, invitees or visitors in or about the Client Space. City shall defend, indemnify and hold harmless Client, its, directors, officers and employees from and against any and all liability, losses, damages, costs or expenses, including attorneys fees, arising frorh any act, omission or negligence of City or its contractors, licensees, agents, servants, employees, guests, invitees or visitors in or about the Client Space. 20. ASSIGNMENT AND SUBLETTING Client shall not assign this Lease or sublet the Client Space, or any part thereof, or in any other manner transfer this Lease, leasehold or the Client Space, without the prior written consent of City, which consent may be witheld for any reason or no reason. No lease assignment shall relieve Client of primary liability to City hereunder, unless City so agrees in writing. Client shall continue to make all payments due under the Lease directly to City, even if the Client Space is sublet or assigned. All subleases or assignments must be approved by City and its attorney and Client shall promptly provide City with a conformed copy of such approved sublease or assignment. Consent by City to any subletting or assignment shall not constitute a consent by City to any subsequent assignment or subletting. 21. CLIENT DEFAULT A. Definition of Default Each of the following events, ("Event of Default"), shall be a default hereunder by Client and a breach of this Lease: 1) If Client shall materially violate any covenant or agreement providing for the payment of rent or other amounts due under the terms of this Lease, and such violation shall continue for ten (10) days after the due date. 2) If Client shall assign, transfer, encumber, sublet or permit the use of the Client Space by others except in a manner permitted in herein. 3) If Client shall be adjudicated as bankrupt whether voluntarily or involuntarily, or makes any general assignment for the benefit of creditors under any Insolvency, Receivership or Bankruptcy Act. 4) If a Receiver or trustee shall be appointed for, or to take possession of, all or a substantial part of the property of Client or any part of Client's leasehold interest. 5) If the Client Space is abandoned by Client. Client's failure to occupy and operate its business on the Client Space for thirty (30) consecutive calendar days may, at the option of the City, be deemed an abandonment, unless the rent has been paid in full during the period of absence. 6) If there be any attachment, execution or other judicial seizure of all or a substantial part of the assets or Client or Client's leasehold, where such an attachment, execution or seizure is not discharged within thirty (30) days. 7) If the estate of Client be transferred or passed to, or devolve upon, any other person or corporation by operation of law or by assignment of Client other than allowed herein. 8) If Client shall be in default of fulfilling any of other covenants, conditions and requirements of this Lease and such default shall continue for thirty (30) days after written notice thereof from City to Client and Client has not commenced to cure such default within such thirty (30) days and is diligently pursuing the remedies or steps necessary to cure or correct such default, but in no event more than ninety (90) days. B. In the Event of Such Default: 1) City has the right to enter upon the Client Space and again have, repossess, and enjoy the same as if this Lease has not been made, and thereupon this Lease shall terminate without prejudice, however, to the right of City to recover from Client all rent and other sums unpaid up to the time of such re-entry. In the event of any such default and re-entry; City shall have the right to re -let the Client Space for the remainder of the then existing term for the highest rent then obtainable, and to recover from Client the difference between the rent provided by this Lease and the amount obtained by such re -letting, less the costs and expenses reasonably incurred by City in such re -letting, 2) Any equipment, tools, supplies or products left in the Client Space by the Client for thirty •(30) consecutive calendar days may, at the option of the City, be deemed abandoned property and liquidated in any manner deemed appropriate by the City, unless the rent has been paid in full during the period of absence. 3) Exercise any other remedy allowed by law or equity, including acceleration of rental payments remaining for the balance of the term of this Lease. 4) In the event of a breach of this Lease by Client, whether abated or not, City shall recover from Client reasonable and necessary attorney's fees and costs incurred by City in enforcing its rights under this Lease. 5) All rights and remedies of City under this Lease shall be cumulative and none shall exclude any other right to remedy at law. Such right and remedies may be exercised and enforced concurre tly and whenever and as often as occasion thereof arises. No waiver by City of perforiinance by Client shall be considered a continuing waiver or shall preclude City from exercising its rights in the event of a subsequent default. 22. CITY DEFAULT If City shall fail to perform any of its obligations under this Lease and such default shall continue for more than thirty (30) days after receipt by City of written notice from Client specifying the default (or) if such default cannot be cured or corrected within that time, then such additional time as may be necessary if City has commenced to cure such default within such thirty (30) days and is diligently pursuing the remedies or steps necessary to cure or correct such default, but in no event more than ninety (90) days), then Client may, -at its option, but shall not be obligated to, cure such default. City shall reimburse Client the reasonable costs incurred by Client in curing City's default as aforesaid within thirty (30) days after receipt of Client's statement itemizing such costs, including, if any, reasonable attorney fe s, in reasonable detail and evidence of payment thereof. Any rights under this Section shall be cumulative and shall not limit Client's rights at law or in equity. 23. NOTICES Any notice permitted or required to be given under the terms of this Lease shall be in writing, signed by or on behalf of the party giving the same, and shall be deemed to have been duly given if delivered by hand or if mailed by registered or certified mail, postage prepaid, return receipt requested, or by a nationally recognized overnight delivery service to the following address: If to the City: If to the Client: Economic Development Director Jared Nieuwenhuis City of Hutchinson Cannabis ChemLab MN, LLC 1164 Benjamin Avenue SE 1164 Benjamin Avenue SE Hutchinson, MN 55350 Hutchinson, MN 55350 Ph. (320) 234-4223 Ph: (605) 633-0005 Either party may designate a different address or recipient for purposes herewith notice to the other party in the manner provided in this Section. Client shall designate a contact person in Client's organization whom City may contact regarding the Lease. Client may designate a new contact person or persons at any time by giving notice to City in writing. 24. CASUALTY 1) If the Client Space is destroyed or damaged by fire or other casualty covered by insurance as required to be maintained by City, then (unless this Lease is terminated as hereinafter provided) City shall proceed to repair or restore the Client Space to the condition which City furnished improvements to Client upon the commencement of the Term. If City repairs or restores the Client Space as provided herein, then Client shall repair and restore its leasehold improvements, furnishings, furniture and equipment to at least a condition equal to that prior to their damage. Notwithstanding any provision in this section to the contrary, neither City nor Client shall be required to spend more than the amount of insurance proceeds either or both parties receive for such damage or destruction. 2) If the Client Space or any part thereof shall be rendered unClientable by any destruction or damage, except where such damage is caused by Client, then a pro rata portion of the rent based upon the number of square feet of area in the Client Space which are unClientable shall be abated or if the unClientable portion effectively prevents Client from using the Client Space for its stated purpose then all of the rent shall be abated .until the Client Space or such part thereof shall have been put in Clientable condition. If, however, any destruction or damage to the Client Space is so extensive that City is unable to render complete restoration within 120 days, or is not covered by City's all- risk policy, City or Client may terminate this Lease (effective as of the date of destruction or damage) by written notice to the other party given within 120 days from the date of casualty. 25. PARKING Client and Client's employees, customers, agents and invitees shall have the nonexclusive right to use any parking areas located adjacent to Client's leased space. 26. SEVERABILITY If any term or provision of this Lease or the application thereof to any person or circumstance shall, to any extent be invalid or unenforceable, the remainder of this Lease or the application of such term or provision to persons or circumstances other than those to which it is held invalid or unenforceable shall be valid and enforced to the full extent permitted by law. 27. GOVERNING LAW This Lease shall be governed by, enforced and construed under the laws and regulations of the State of Minnesota. 28. INTERPRETATION The invalidity or unenforceabiiity of any provision of this Lease shall not affect or impair any other provision. Whenever the singular number is used, the same shall include the plural, and the masculine gender shall include the feminine and neuter genders. Any captions appearing in this Lease are inserted only as a matter of convenience and in no way define, limit, construe or describe the scope or intent of such sections or paragraphs of this Lease.nor in any way affect this Lease. 29. SUCCESSORS AND ASSIGNS Each of the covenants, provisions, terms and agreements of this Lease shall inure to the benefit of and be binding upon the respective heirs, executors, and administrators, successors and assigns of City and Client. 30. ENTIRE AGREEMENT This Lease constitutes the entire agreement between City and Client and shall supersede all previous communications, understandings and representations, whether oral or written. Amendments hereto shall not be valid unless in writing and signed by both parties. IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first written above. Dated: City of Hutchinson (City) By: Gary T. Forcier Title: Mayor By: Matt Jaunich Title: City Administrator Dated: 3 ` 3 &X� 9 (Client) By: red 4teuwe.FKuis Title: CEO H HIN N ENTERPRISE CENTER MASTER RELATIONSHIP AGREEMENT By .and between City of Hutchinson and Cannabis GhemLab MN, LLC This Master Relationship Agreement ("Master Relationship Agreement") dated as of April 15, 2026, is entered into by and between CANNABIS CHEMLAB MN, LLC, ("Client"), and the City of Hutchinson. ("City"). RECITALS A. City operates a business Incubator known as the Hutchinson Enterprise Center ("Incubator"). One of the primary objectives of Incubator is to nurture start-up and early -stage enterprises, like Client, and help them develop into successful, mature companies. B. City's objective is to combine ongoing business education and a low-cost environment to maximize the chances of business success for the Client. C. Client desires to enter the program at the Incubator facilities and to take part in the services and offerings made available by and through Incubator. D. Client acknowledges that residency in the Incubator is temporary, typically for a period of three to five years in duration. At the sole discretion of the City, residency may be extended to a duration not to exceed six years. E. This Master Relationship Agreement, together with the other agreements, rules and policies referred to in Section 1 below, will (i) govern the business relationship between City and Client and (ii) set forth the terms and conditions for Client's use of the facilities and services provided by and through the Incubator. AGREEMENT In consideration of the recitals and mutual covenants set forth in this Master Relationship Agreement, City and Client agree as follows: 1. OTHER CLIENT DOCUMENTS Together with this Master Relationship Agreement, the following documents will define the business relationship between City and Client: a. Lease Agreement. Contemporaneously with the execution of this Master Relationship Agreement, City and Client shall enter into the Lease Agreement attached to this Master Relationship Agreement as [Exhibit A]. The Lease Agreement will govern the landlord/tenant relationship between City and Client, including but not limited to the size of the space leased by Client, rental rates, infrastructure, associated services and related matters. b. Client Handbook and Building Manual. Client agrees to follow and abide by the Client Handbook and Building Manual attached to this Master Relationship Agreement as [Exhibit B]. The Client Handbook and Building Manual are important for safety reasons, as well as for promoting the efficient use and maintenance of Incubator's facilities. In the Client Handbook and Building Manual will be found the Conference Room Rules and Regulations. C. Nondisclosure Agreement. Contemporaneously with the execution of this Master Relationship Agreement, City and Client shall enter into the Nondisclosure Agreement attached to this Master Relationship Agreement as [Exhibit C]. The Nondisclosure Agreement details the City's commitment to keep certain Client information confidential to the maximum extent permitted by law. Client acknowledges that the foregoing descriptions of the supplemental documents are only brief summaries. Client represents and warrants that it has carefully read and understands each of the attached supplemental documents (together with this Master Relationship Agreement, the "Client Documents"). 2. EDUCATION REQUIREMENT The single most important determinant of success for a start-up / early -stage business is the amount and quality of business knowledge possessed - by its leadership. The number one reason businesses fail, according to the Small Business Administration, is insufficient business knowledge. People sometimes don't know what they don't know. To address this, continuing business education, coaching and mentoring is a key part of Incubator's services. A member of Client's senior management team shall be required to meet with Incubator's management on a regular basis (schedule to be determined jointly by City and Client) to discuss Client's progress on its business plan, product development and other matters relating to Client's business. Also, the City anticipates offering occasional seminars at Incubator facilities on topics relating to entrepreneurship and business. A member of Client's senior management team shall make best efforts to attend these seminars. In addition, Client is required to complete and document for the City 12 hours of business coaching / mentoring / continuing education per calendar year with an advisor from the Small Business Development Center, Southwest Initiative Foundation or other source chosen by the Client and approved by the City. The City shall have the right to waive this requirement. 3. LOW TO MODERATE INCOME REQUIREMENT Because some of the funding used to build the Hutchinson Enterprise Center comes from Federal sources, certain requirements apply to the Client as they hire new employees. Generally, this means that 51% of the jobs created by the Client have to be of a nature that pretty much anyone with an average level of education would qualify for them. Client agrees that, during the term of the Lease, and subject to bona fide occupational requirements, 51% of new jobs created by the company in the incubator shall be "taken by" or "available to" persons of low -to -moderate income per Section 8 guidelines. To meet this requirement the Client agrees that it will have each new employee complete a Job Information Form (provided by the City) to self -certify family income. 4. REPORTING REQUIREMENTS Because the Incubator was funded utilizing public resources, the City is required to report certain information to other public agencies, specifically the Minnesota Department of Employment and Economic Development and the Federal Department of Commerce, Economic Development Administration. Typically, this information centers around job creation, wages & benefits paid and so forth. In addition, because the goal of the City is to facilitate the success of the Client, certain financial information is required to assess the Client's progress in executing their business plan, evaluate the financial health of the Client and guide the delivery of business incubation program technical assistance services. Subject to the terms following this sentence, Client agrees to provide such profit & loss statements and balance sheets as may reasonably be requested by City, to ensure compliance with the terms of this Lease and such governmental programs as provide subsidies hereunder. Client shall redact any and all personal identifiers to protect the identity of individual employees; and, Client may further edit such information to preclude disclosure of proprietary information and sensitive financial data. After the City inspects said documents they will be returned to the Client. The City will not keep said Client documents on file. This information shall be used solely for the purpose of pooling program economic impact data in an anonymous fashion; or to assist Client through the delivery of business incubation program technical assistance services. City agrees to keep all such information confidential to the maximum extent allowed by law. During the term of the Lease, and subject to the protections above, Client agrees to report job creation information to include number of permemenent jobs created, job title per job, hourly wage, hourly value of benefits, date employee(s) are hired and list of benefits provided. 5. REPRESENTATIONS AND WARRANTIES. Client represents and warrants to City as follows: a. Client is a limited liability company duly organized and, validly existing under the laws of the State of Minnesota. b. All corporate action on the part of Client and, as applicable, its officers, directors, managers and owners, necessary for the authorization, execution and delivery of this Master Relationship Agreement and the other Client Documents and the performance of all obligations of Client under this Master Relationship Agreement and the other Client Documents has been taken. This Master Relationship Agreement and the other Client Documents constitute valid and legally binding obligations of Client enforceable in accordance with their terms. The execution, delivery and performance of this Master Relationship Agreement and the other Client Documents will not result in any violation of, be in conflict with, or constitute a default under, (i) any provision of Client's organizational documents or (ii) any material contract, obligation or commitment to which Client is a party or by which Client is bound. C. Client has provided City with all of the information that City has requested in connection with the business relationship contemplated by this Master Relationship Agreement and the other Client Documents. All of the information provided to City in all applications, documents, marketing materials, or through interviews or otherwise is true and does not fail to state any fact that would make such information misleading as of the date of this Master Relationship Agreement. 6. CONFIDENTIAL INFORMATION a. The City and Client shall enter into a Nondisclosure Agreement to govern the use of confidential information. This is attached to this Master Relationship Agreement as [Exhibit C]. b. The City agrees that Confidential Information (as defined below and in the Nondisclosure Agreement) shall be kept strictly confidential to the maximum extent allowed by law and that the City shall not furnish or divulge Confidential Information to any individual or entity without the prior written consent of the Client. C. Notwithstanding the foregoing, it is understood that City will, on behalf of Client, need some latitude to communicate with potential strategic partners, advisors and others in the course of providing services to Client through Incubator. Unless otherwise specifically requested in writing by Client, City and its agents shall be permitted to communicate Confidential Information regarding Client with these individuals or entities, always provided that City first obtains their agreement, in writing, to maintain the confidentiality of any Confidential Information communicated to it by City. d. Notwithstanding any other provision of this Section, City shall be permitted to use Client's name and generally describe Client's business in marketing materials, news releases, articles, speeches, and other promotional opportunities. e. For purposes of this Master Relationship Agreement, the term "Confidential Information" means any and all confidential or proprietary information concerning the Disclosing Party including, without limitation, confidential studies, data, calculations, patents, patent applications, copyrights, trademarks, trade names, service marks, service names, "know-how," customer or prospect lists, details of client or customer contracts, pricing policies, sales techniques, operational methods, marketing plans or strategies, products and formulae, product development techniques or plans, business acquisition plans, computer programs (including source of object codes), processes, research or technical data, improvements or. other intellectual property of the Client. The term "Confidential Information" does not include information that (i) is or becomes generally available to the public other than as a result of disclosure by the City or its representatives, or (ii) is or becomes available to the City on a non -confidential basis from a source other than the Client, which source is lawfully in possession of such information. f. Each party agrees that money damages would be both incalculable and an insufficient remedy for any breach of the terms of this Section 6 and that, in addition to all other remedies available, the Client shall be entitled to equitable relief, including temporary and permanent injunctive relief in the event of any such breach. 7. TERMINATION a. City and Client may terminate this Master Relationship Agreement at any time by mutual agreement. b. Either party may terminate this Master Relationship Agreement in the event the other party (i) breaches any of the terms and conditions of this Master Relationship Agreement and (ii) fails to cure completely such breach within thirty (30) calendar days. C. City may terminate this Master Relationship Agreement immediately and without notice if any of the representations and warranties set forth in Section 5 were false or misleading in a material respect as of the date of this Master Relationship Agreement. d. Sections 6, 8, 1 , 12 and 13 (and Section 14 with respect to the foregoing) of this Master Relationship Agreement shall survive the termination of this Master Relationship Agreement for any reason. 8. INDEPENDENT ADVISORS client may receive business and technical consulting services from local business professionals, students and/or faculty from a University, and others (collectively, "Independent Advisors"). These Independent Advisors are not employees or agents of City and they will not be bound by this Master Relationship Agreement (including Section 6 hereof) or the other Client Documents. Client acknowledges and agrees that City shall not be held liable for the acts r omissions of these Independent Advisors. 9. NO GUARANTE OF RESULTS Client acknowledges and agrees that City cannot guarantee that Client's business will succeed. City makes no representation as to the commercial utility of its recommendations or that the use of such recommendations will not infringe on any intellectual property rights of others. Client shall be solely responsible for making all decisions and taking actions related to its business, including compliance with all applicable laws and regulations, and Client hereby waives, and covenants not to sue City or its employees, agents, contractors or other representatives for any claim related to such matters. 10. INDEPENDENT CONTRACTOR STATUS Neither party is, nor shall be deemed to be, an employee, agent, partner or legal representative of the other party for any purpose. Neither party shall be entitled to enter into any contracts in the name of, or on behalf of, the other party, nor shall either party be entitled to pledge the credit of the other party in any way or hold itself out as having the authority to do so. 11. INSURANCE Client shall maintain insurance in such types and amounts customary for and necessary td protect and insure against the type of risks involved with the type of business operated by Client, including but not limited to, as applicable, general property and casualty, worker's compensation, directors and officers, and product liability insurance, with the City being named as an additional insured. Client shall provide City with a certificate of insurance for all insurance coverage maintained by Client. 12. INDEMNIFICATION Client shall defend, indemnify and hold harmless City and its, employees, agents and representatives from and against any and all liability, loss, damage, action, claim or expense suffered or incurred by City or its employees, agents and representatives (including attorneys' fees and costs) that result from or arise out of any breach by Client of the Client Documents. The indemnification rights contained in this Master Relationship Agreement are in addition to all other rights that may be available to City or its employees, agents and representatives at law, in equity or otherwise. This Section shall survive any termination of this Master Relationship Agreement. 13. LIMITATION OF LIABILITY Neither party shall be liable to the other for indirect, incidental, consequential or special damages, including but not limited to lost profits arising from or relating to any breach of this Master Relationship Agreement, regardless of any notice of the possibility of such damages. Nothing in this Section is intended to limit or restrict the indemnification rights or obligations of either party. 14. GENERAL a. Execution in Counterparts. For the convenience of the parties,, this Master Relationship Agreement may be executed in two or more counterparts, in the original or by facsimile, each of which shall be deemed an original, but all of which together shall constitute one and the same document. b. Notices. All notices that are required or may be given pursuant to the terms of this Master Relationship Agreement shall be in writing and shall be sufficient in all respects if given in writing and personally delivered emailed, or mailed by registered or certified mail postage prepaid as follows: If to City: City of Hutchinson ATTN: Miles R. Seppelt, Economic Development Director 1164 Benjamin Avenue SE Hutchinson, MN 55350 'if to Client: Jared Nieuwenhuis Cannabis ChemLab MN, LLC 1164 Benjamin Avenue SE Hutchinson, MN 55350 or to such other address as either party shall have designated by notice in writing to the other. C. No Third -Party Rights. None of the provisions of this Master Relationship Agreement or any of the other Client Documents shall be for the benefit of or enforceable by any third party, including, without limitation, any creditor of either party. d. Waivers. The waiver by either party of a breach of any provision of this Master Relationship Agreement shall not operate or be construed as a waiver of any other provision, or of any further breach of the provision so waived or of any other provision, of this Master Relationship Agreement. No extension of time for the performance of any obligation or act under this Master Relationship Agreement shall be deemed an extension of time for the performance of any other obligation or act. e. Entire Agreement/Amendments. This Master Relationship Agreement, together with the other Client Documents, constitutes the entire agreement between the parties with respect to the subject matter covered and supersedes all prior agreements and understandings, oral and written, among the parties with respect to the covered subject matter. This Master Relationship Agreement may not be amended, modified or changed in any respect without the written consent of the parties. f. Severability. Whenever possible, each provision of this Master Relationship Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Master Relationship Agreement shall be unenforceable or invalid under applicable law, such provision shall be ineffective only to the extent of such unenforceability or invalidity, and the remaining provisions of this Master Relationship Agreement shall continue to be binding and in full force and effect. g. Applicable Law. This Master Relationship Agreement and the other Client Documents and the legal relations between the parties shall be governed by and construed in accordance with the laws of the State of Minnesota. h. Binding Effect. This Master Relationship Agreement shall inure to the benefit of and be binding upon the parties and their respective successors and assigns. i. Expenses. Each party shall bear all expenses incurred by it in connection with the negotiation and preparation of this Master Relationship Agreement and the other Client Documents. j. Joint Drafting/interpretation. Both parties acknowledge and agree that this Master Relationship Agreement and the other Client Documents have been jointly prepared by the parties and their respective legal counsel and will not be strictly construed against either party. k. Advisors Consulted. Each party hereby acknowledges and agrees that it (a) has read this Master Relationship Agreement and the other Client Documents in their entireties prior to executing this Master Relationship Agreement, (b) understands the provisions and effects of this Master Relation s#hip Agreement and the other Client Documents, and (c) has consulted with such attorneys, accountants, and other financial advisors as each has deemed appropriate in connection with its execution of this Master Relationship Agreement. IN WITNESS WHEREOF, this Master Relationship Agreement has been executed by the parties as of the date first above written. The City of Hutchinson ("City") By: Printed: Title: Mayor By: Printed: Title: City Administrator CANNABIS CHEMLAB MN, LLC ("Client" f , By: Title: r-,_ %- t Exhibit A Lease Agreement P V I' NONDISCLOSURE AGREEMENT By and betwecri City of Hutchinson and CANNABIS CHEMLAS MN, LLC This Nondisclosure Agreement (the "Agreement") Is entered into by and between Cannabis Cheml-ab MN, LLC with its principal offices at 1164 Benjamin Avenue SE, Hutchinson, MN 55350, ("Disclosing Party") and the City of Hutchinson, located at 1164 Benjamin Avenue SE, Hutchinson, MN 55350 ("Receiving Party") for the purpose of preventing the unauthorized disclosure of Confidential Information as defined below. The parties agree to enter into a confidential relationship with respect to the disclosure of certain proprietary and confidential information ("Confidential Information"). 1. Definition of Confidential Information. For purposes of this Agreement, "Confidential Information" shall include Profit and Loss Statements, Balance Sheets, Tax Information and all information or material that has or could have commercial value or other utility in the business in which Disclosing Party is engaged. If Confidential Information is in written form, the Disclosing Party shall label or stamp the materials with the word "Confidential" or some similar warning. If Confidential Information is transmitted orally, the Disclosing Party shall promptly provide a writing indicating that such oral communication constituted Confidential Information. 2. Exclusions from Confidential Information. Receiving Party's obligations under this Agreement do not extend to information that is: (a) publicly known at the time of disclosure or subsequently becomes publicly known through no fault of the Receiving Party; (b) discovered or created by the Receiving Party before disclosure by Disclosing Party; (c) learned by the Receiving Party through legitimate means other than from the Disclosing Party or Disclosing Party's representatives; (d) is disclosed by Receiving Party with Disclosing Party's prior written approval; (e) payroll information, Low -to -Moderate Income documentation and / or job creation information required to be reported by the Receiving Party to the Minnesota Department of Employment and Economic Development and/or the United States Department of Commerce Economic Development Administration. 3. Obligations of Receiving Party. Unless otherwise required by law, Receiving Party shall hold and maintain. the Confidential Information in strictest confidence for the sole and exclusive benefit of the Disclosing Party. Receiving Party shall carefully restrict access to Confidential Information to employees, contractors and third parties as is reasonably required and shall require those persons to sign nondisclosure restrictions at least as protective as those in this Agreement. Receiving Party shall not, without prior written approval of Disclosing Party, use for Receiving Party's own benefit, publish, copy, or otherwise disclose to others, or permit the use by others for their benefit or to the detriment of Disclosing Party, any Confidential Information. Receiving Party shall return to Disclosing Party any and all records, notes, and other written, printed, or tangible materials in its possession pertaining to Confidential Information immediately if Disclosing Party requests it in writing. 4. Time Periods. The nondisclosure provisions of this Agreement shall survive the termination of this Agreement and Receiving Party's duty to hold Confidential Information in confidence shall remain in effect until the Confidential Information no longer qualifies as a trade secret or until Disclosing Party sends Receiving Party written notice releasing Receiving Party from this Agreement, whichever occurs first. 5. Relationships. Nothing contained in this Agreement shall be deemed to constitute either party a partner, joint venturer or employee of the other party for any purpose. 6. Severability. If a court finds any provision of this Agreement invalid or unenforceable, the remainder of this Agreement shall be interpreted so as best to effect the intent of the parties. 7. Integration. This Agreement expresses the complete understanding of the parties with respect to the subject matter and supersedes all prior proposals, agreements, representations and understandings. This Agreement may not be amended except in a writing signed by both parties. 8. Waiver. The failure to exercise any right provided in this Agreement shall not be a waiver of prior or subsequent rights. This Agreement and each party's obligations shall be binding on the representatives, assigns and successors of such party. Each party has signed this Agreement through its authorized representative. Dated: City of Hutchinson (Receiving Party) By: Gary T. Forcier Title: Mayor By: Matt Jaunich Title: City Administrator Dated: g f I l a 6 Cannabis ChemLab MN, LLC (Disclosing Party) �� N �e��-�-►� Iry �S Title: Ell HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY DN PLJAPOSE. RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT NO. 4-17 WITHIN Agenda Item: MUNICIPAL DEVELOPMENT DISTRICT NO.4; AND AUTHORIZING THE FORGIVNESS OF AN INTERFUND LOAN FOR TAX INCREMENT FINAICING DISTRICT NO. 4-17 Department: EDA LICENSE SECTION Meeting Date: 4/14/2026 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For consideration by the City Council is a resolution to decertify Tax Increment Financing (TIF) District No. 4-17 and authorize forgiveness of an inter -fund loan related to the district. TIF District 4-17, an economic development district, was established to aid in the construction of the Hutchinson Enterprise Center, with the inter -fund loan from the SHOPKO TIF District being used to make needed soil corrections. The City has an opportunity to incubate a non -manufacturing company at the Enterprise Center. This requires that the Economic Development TIF District be decertified because the proposed use, a laboratory testing company, is not an allowed use within an economic development TIF District. TIF District 4-17 is very near the end of its original 9-year life, has significantly underperformed over the years, and has no chance to fully repay the SHOPKO TIF District. Staff is therefore recommending that the remaining balance of the inter -fund loan be forgiven and that TIF District 4-17 be decertified so that the laboratory testing company can incubate at the Enterprise Center. ATTACHED for your review is a copy of the Decertification / Forgiveness resolution. The EDA Board of Directors has reviewed the plan and is recommending approval. Staff will be on hand at the council meeting to provide additional information and answer any questions you may have. In the meantime, if you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Adoption of Resolution and authorization for Mayor & City Staff to sign all necessary documents. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 16018 RESOLUTION APPROVING THE DECERTIFICATION OF TAX INCREMENT FINANCING DISTRICT NO.4-17 WITHIN MUNICIPAL DEVELOPMENT DISTRICT NO.4; AND AUTHORIZING THE FORGIVENESS OF AN INTERFUND LOAN FOR TAX INCREMENT FINANCING DISTRICT NO.4-17 WHEREAS, on August 28, 2018, the City of Hutchinson (the "City") created its economic development Tax Increment Financing District No. 4-17 (the "District") within Municipal Development District No. 4 (the "Project") to finance qualified costs related to the construction of the City's small business incubator building (the "Enterprise Center"); and WHEREAS, the City desires to lease premises within the Enterprise Center to a non -manufacturing business, which is not an allowed use for tax increment revenues under Minnesota statute section 469.176, subdivision 4c; and WHEREAS, the City wishes to decertify the District pursuant to Minnesota Statutes, section 469.177, subdivision 12 effective March 31, 2026, after which all property taxes generated within the District will be distributed in the same manner as all other property taxes; and WHEREAS, the City approved an interfund loan (the "Interfund Loan") in the amount of $137,500 from the City's Shopko Tax Increment District No. 4-5 to pay for certain costs identified in the District's TIF Plan; and WHEREAS, the District's Interfund Loan is outstanding in the amount of $106,472.11 as of March 31, 2026 and the City has determined to forgive the outstanding principle amount and accrued interest on the Interfund Loan; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson follows: 1. That the City's staff shall take such action as is necessary to cause the County Auditor of McLeod County to decertify the District as of March 31, 2026 and to no longer remit tax increment from the District to the City; and 2. That the City's staff shall take such action as is necessary to forgive the District's Interfund Loan principal balance and accrued interest as of March 31, 2026. ADOPTED by the City Council of the City of Hutchinson this 14th day of April, 2026. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday June 18, 2025 @ 3:00 p.m. Kiwanis Park Shelter Meeting Minutes Members present: Deb Card, Aric Jensen, Mike McDowell Others Present: Mike Stifter, Sara Witte, Donovan Schuette Absent: Mark Hanneman, Tracy Marquardt, Pat May (council rep) 1. Review of last meeting minutes — March 2025 -Motion to approve minutes made by Aric J. seconded by Deb C. 2. Education/Promotion/Community Wellness a) Bike/Walk to School- Spring event was successful with Park Elementary (49) and NDMA (65) for a total of 114 students. Park Elem had three routes to school, one route from the Depot building for NDMA students. Hutchinson Health provided the goodies bags for students who participated. Police & Fire Chiefs, along with Hutchinson Health President participated, along with MMDC and City Staff. Discussion was had on trying to get HMS to participate or HHS students in the fall. Park Elem has verbally committed to participating in the fall walk/bike to school b) Bike/Walk Community/State Events- Bike Month was May in Hutchinson with giveaways and reading by the Mayor of City Proclamation on May Bike Month in Hutchinson. Prizes were given out to people who answered PRCE Facebook questions correctly, along with posting fun bike around Hutchinson photos. Thank you to Hutchinson Health and Cash Wise for donations c) SHIP -Rhonda — Rhonda has heard from 5 schools regarding use of the bike fleet for the fall. NDMA used the bike fleet during safety camp in June. The fleet will be used for two weeks this summer through Hutchinson Community Education for "Digital Detox" camp on week in July and one week in August d) MAK)C- Blake- Safe Routes to School steering committee met for a second time in April. Next step will be preparing a survey to send to district parents. Blake is working on Safe Street for All Planning Grant application due June 30t' e) Trainings: Sara will continue to share trainings with the group through America Walks, Safe Routes to School, etc. Walk! Bike! Fun! training was held in Hutchinson on June IO h at the Depot. Four people attended the training from the area. BikeMN trainers were able to use the Hutchinson Community Bike Fleet trailer, instead of needing to pull theirs here 3. Trail Counts Infrared cameras will go out in June/July: Eheim, Oddfellows tunnel and Bluff Street. Physical counting activity will take place in July at Eheim- one more volunteer needed for Saturday 12th shift noon-2pm: Tuesday 7/8 4-5:30 Tracy, 5:30-7 Sara Thursday 7/10 4-5:30 Deb, 5:30-7 Pat Saturday 7/12 loam -noon Mike ... again needing noon-2pm ?? 4. Trail Projects Donovan and Mike reported on multiple projects: 2025 trail maintenance projects: on Dale- from S. Grade to Century, Pedestrian Crossing Flasher to be installed at Dale/Linden. Street projects: Dale, Hassan and Stony Point, Roberts parking lot -micro surface HUC Kimberly Park substation and the 1 '/2 year detour through Kimberly Park - and new bituminous trail added through the park for trail users- looks great! New Bike fix installed at Depot Farmers Market near bike rack -thanks again to SHIP for supporting this project! Discussion was had a signage and speed limits on trails with E-bikes- Mike will have PW intern look into this over the summer Lighting enhancements & signage changes along main street/downtown areas is also being looked into and discussed School Rd speed- Lewis Ave crossing talked about, corridor study of School Rd will take place 2026 Projects: Edmonton 5. Committee Goals for 2025/Misc.: Bike Fleet- getting used with summer camps, looking to make a connection with Gary Koehring on the possibility of HHS students helping with bike repairs in the winter months Bike/Walk to School- Committee will continue to support this activity in 2025 Trail Lighting- Sara spoke with E2, they will begin work on the new lights mid -summer, with an expected completed by September 1st. System will be hard wired, not solar as initially thought Old Items: Age Friendly Communities'- Mike S. brought up that the City of Hutchinson should explore applying for an Age Friendly Community designation. This will be looked into more by City of Hutchinson staff. Transportation -Strategic Plan; Much was discussed at the Council planning meeting in June 2024: Update 2012 Transportation Plan, Update 2016 Safe Routes to School Plan, talk surrounding the need for Hwy 22 expansion between Glencoe and Hutchinson. Bike Friendly Business Designation —Application is very cumbersome, as time allows will reach out to other communities who have businesses with the designation NEXT MEETING: September 17t', 2025 @ 3pm @ TBD Location CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday September 17, 2025 @ 3:00 p.m. Masonic West River Park Shelter Meeting Minutes Members present: Mike McDowell, Tracy Marquardt, Pat May, Heidi Tague Others Present: Mike Stifter, Sara Witte, Lynn Neumann Absent: Mark Hanneman, Deb Card 1. Review of last meeting minutes — June 2025 -Motion to approve minutes made by Pat May seconded by Mike McDowell *Welcome and Introductions new committee member Heidi Tague, who replaces Aric Jensen whose term expired, and family moved to Buffalo, MN in August 2. Education/Promotion/Community Wellness a) Bike/Walk to School- Wednesday October 8 h is the fall National Walk, Bike, Roll to school. Park Elementary will be participating with three routes to school. Event is registered with MN Department of Transportation that helps with providing materials to support. Hutchinson Health will be sponsoring the goodies bags for students who participate. Committee members & City Staff are willing to help -Pat, Heidi, Lynn, Sara, Mike S, Amy Scheele- Community Ed Coordinator. Tracy said Nate - Hutchinson Health President will also help b) Bike/Walk Community/State Events- Spooky Sprint 5K & Kids dash being held on Saturday October 25t' — start/finish at Library Square. Benefits ISD423 REACH program c) SHIP — 5 schools are utilizing the Community Bike Fleet trailer this fall: DC, HLWW, Litchfield and HHS and HMS d) M11lff)C- Safe Routes to School steering committee met for the 4th time last week. Next step is a parent survey to be sent out to all ISD423 parents around MEA. Bike/Walk audit will also be completed at each school in the near future. Blake compiled and completed the Safe Street for All Planning Grant application which was submitted June 30t' e) Trainings: Sara will continue to share training opportunities with the group through America Walks, Safe Routes to School, etc. 3. Trail Counts Data was collected from Oddfellows, Eheim and Bluff in end of June/July 2025- PRCE staff will work on compiling the data for the December meeting Physical counting at Eheim (Little Crow) second week of July- this information will also be shared at the December meeting 4. Trail Projects a) Mike reported on multiple road/trail projects: Pedestrian Crossing flasher was installed at Dale/Linden this summer Street projects completed for 2025: Dale, Hassan and Stony Point, Robert's parking lot -micro surface 2026- Edmonton trial project, looking to add another speed monitor along School Road by Boulder St SW 2027- potential South Grade Rd trail rework in collaboration with the county Discussion on few new items: Heidi brought up potential sharrow or designated bike/walk lane along Lewis Ave, Mike M. asked on Hwy 15 & 5t' Ave in b) Lighting behind sanctuary to be completed by end of 2025 c) New gates along trails for high water and along Les Kouba for winter road closure; gates are fabricated, just need to rework footings to hold more weight d) Signage and speed limits related to E Bikes- on trails & sidewalks, downtown area, etc. Lynn provided a handout of current Hutchinson Ordinances in relation to Downtown Signage, etc. City Staff will work on clarification to include Class 1-2-3 E bikes. Group agreed that more education is needed at many levels. Start with places that sell E Bikes -post information, so buyers understand the rules in place on usage on trails, etc. 5. Committee Goals for 2025/Misc.: Bike Fleet- was used at NDMA Safety camp and Hutchinson community ed- Digital Detox camp. Sara is waiting to hear back Gary Koehring (HHS teacher) on the possibility of HHS students helping with bike repairs in the winter months. Strider and adaptive bikes have been a great addition to the fleet. Grant application to be filled out through Hutchinson Health to apply for dollars to support maintenance and repairs to the bikes Bike/Walk to School- Committee will support the fall Oct. 8t' date with Park Elementary Trail Lighting behind sanctuary- Sara spoke with E2 again, they will have project completed by the end of 2025. System will be hard -wired, not solar powered Old Items: Age Friendly Communities'- Mike S. brought up that the City of Hutchinson should explore applying for an Age Friendly Community designation. This will be looked into more by City of Hutchinson staff. Transportation -Strategic Plan; Much was discussed at the Council planning meeting in June 2024: Update 2012 Transportation Plan, Update 2016 Safe Routes to School Plan, talk surrounding the need for Hwy 22 expansion between Glencoe and Hutchinson. Bike Friendly Business Designation —Application is very cumbersome, as time allows will reach out to other communities who have businesses with the designation. Hutchinson will need to reapply in 2027 NEXT MEETING: December 17t', 2025 @ 3pm @ TBD Location CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday December 17, 2025 @ 3:00 p.m. Kiwanis Park Shelter- Rocket Hill Meeting Minutes Members present: Mike McDowell, Tracy Marquardt, Deb Card, Heidi Tague, Mark Hanneman Others Present: Mike Stifter, Sara Witte, Lynn Neumann, Rhonda Buerkle (SHIP) Absent: Pat May (Council Rep), Donovan Schuette 1. Review of last meeting minutes — September 2025 -Motion to approve minutes made by Heidi Tague seconded by Deb Card 2. Education/Promotion/Community Wellness a) Bike/Walk to School- Wednesday October 8 h was National Walk, Bike, Roll to school. Park Elementary participated with three routes to school, approximately 50 students participated. Event was registered with MN DOT and promoted with Facebook. Hutchinson Health sponsored goodies bags for students who participated. Council member Pat May, City Staff Lynn, Mike S. and Sara W, Committee member Heidi T. and HH President Nate P helped with the event Spring date is Wed. May 6, 2026 b) Bike/Walk Community/State Events- Spooky Sprint 5K & Kids dash held on Saturday October 25 h — start/finish at Library Square. Benefits ISD423 REACH program. Good turnout, even with the cold rain Community running group that meets at Faith Lutheran at 5am on Tuesdays- both committee members Mark H. and Mike M. participate c) SHIP — 5 schools utilized the Community Bike Fleet trailer this fall: DC, HLWW, Litchfield and HHS and HMS. HMS was able to use the fleet longer with the nice fall weather. There are more schools interested in the fleet in the spring. Litchfield schools did maintenance on the bikes for 3 weeks in Dec. Rhonda will work on online spreadsheet for teachers to report needed repairs to the bikes & form to fill out prior to better prep fleet for use = 9 of bikes, sizes of bikes, etc. Rhonda mentioned SHIP has less funding moving forward to support community health projects, but they will keep looking for other resources. Just finished with the 5 Year Community Health Assessment- good data and information gathered- younger people are waiting longer to get their driver's license d) MA10C- Safe Routes to School steering committee met at the beginning of Dec. Parent survey was sent out to all ISD423 parents around MEA-good response on the survey. Bike/Walk audit was also completed at each school. A 9-point action plan was shared with the committee -please remember to read and share any feedback to Blake directly or City Staff. Blake was also going to share this with the Hutchinson Bus Line to get any feedback from drivers/management Blake compiled and completed the Safe Street for All Planning Grant application which was submitted June 30' Look at installing "School Zone" signage to slow traffic around schools e) Trainings: MN Rec & Park Association hosted a zoom meeting on EBikes-both Lynn & Sara attended 3. Trail Counts Data was collected from Oddfellows, Eheim and Bluff in end of June/July 2025- this data to be shared at March meeting Physical counting at Eheim (Little Crow) happened in the second week of July - this information was shared with the group Group will continue to do the counting activities in 2026 4. Trail Projects a) Mike reported on multiple road/trail projects: Pedestrian Crossing flasher was installed at Dale/Linden in summer. 2023 Trail PCI survey shared with group 2026- Edmonton trial project, then looking to add another crossing flasher along Roberts at one of three crossings; Alan, Stony Pt or Boulder School Rd transportation study done in conjunction with the county 2027- potential South Grade Rd trail rework in collaboration with the county b) Lighting behind sanctuary completed- 2026 additional lighting in other places c) New gates along trails for high water and along Les Kouba for winter road closure d) Signage and speed limits related to E Bikes- on trails & sidewalks, downtown area-signage put up. Group agreed that more education is needed at many levels - info will be put on revised Bike/Ped map being worked on this winter. Ordinance change is still in the works- look to post speed limit signs on trails 5. Committee Goals for 2026/Misc.: Bike Fleet Sustainability- Digital Detox camp summer 2025, 8 kids participated. Continue to look for funding maintenance/relationships with those who can assist Bike/Walk to School- Committee will support the spring/fall events Additional Trail Lighting; School Rd to Sanctuary- along Luce Line, S Grade trail from NCA west to bridge, Bass Pond area, East River Park, Roberts Rd curve west of Roberts Park Update of 2019 Bike/Trails map- printed and online resources Old Items: Age Friendly Communities'- Mike S. brought up that the City of Hutchinson should explore applying for an Age Friendly Community designation. This will be looked into more by City of Hutchinson staff. Transportation -Strategic Plan; Much was discussed at the Council planning meeting in June 2024: Update 2012 Transportation Plan, Update 2016 Safe Routes to School Plan, talk surrounding the need for Hwy 22 expansion between Glencoe and Hutchinson. Bike Friendly Business Designation —Application is very cumbersome, as time allows will reach out to other communities who have businesses with the designation. Hutchinson will need to reapply in 2027 NEXT MEETING: March 18t', 2026 @ 3pm @ TBD Location CITY OF HUTCHINSON Pedestrian and Bicycle Advisory Committee Wednesday March 26, 2025 @ 3:00 p.m. Hutchinson Recreation Center Pool Office Meeting Minutes Members present: Tracy Marquardt, Mark Hanneman, Aric Jensen, Mike McDowell Others Present: Lynn Neumann, Mike Stifter, Sara Witte, Donovan Schuette, Rhonda Buerkle (SHIP), Blake Barnard (MMDC) Absent: Mark Hanneman and Deb Card 1. Review of last meeting minutes — December 2024 -Motion to approve minutes made by Aric J. seconded by Mike M. 2. Education/Promotion/Community Wellness a) Bike/Walk to School- Spring event is scheduled for Wednesday May 7' -National Walk, Bike, Roll to school day. Park Elementary and NDMA are going to participate. Park Elem will have three routes to school, one route from the Depot building for NDMA students. Hutchinson Health to provide the goodies bags for students who participate. Lynn/Sara will ask Mayor Forcier, along with Police & Fire Chiefs if they can walk that morning. Tracy said the new President of Hutchinson Health will participate. Blake and Mike Stifter are planning to assist as well. If others are able - please let Sara know. Rhonda can ask SHIP group if more volunteers are needed b) Bike/Walk Community/State Events- JC Water Carnival will be having the 5K run/walk event starting and ending at Masonic/West River Park on Saturday June 14t'. Mark H. and Mike D. shared they are doing a 17-mile run near Zumbrota in middle of April. Bike & Ped group will promote Bike Month in May with giveaways and reading by the Mayor of City Proclamation on May Bike Month in Hutchinson c) SHIP -Rhonda — SHIP contributed funds to Hutchinson Community Bike Fleet in early 2025 to support the addition of 3 inclusive bikes. SHIP also funded additional materials for modifications to the trailer. BikeMN — Walk!Bike!Fun! training to be held in Hutchinson at the Depot on June 10t'- register through BikeMN, maintenance course will be held after the curriculum training that same day. Bike Fleet will be used for two weeks this summer through Hutchinson Community Education for "Digital Detox" camp. d) MU9C- Blake- Safe Routes to School steering committee met for the first time at the end of February. Lots of good conversation. Group's second meeting is the beginning of April. Next step will be preparing a survey to send to district parents e) Trainings: Sara will continue to share trainings with the group through America Walks, Safe Routes to School, etc. Sara shared a webinar training on promoting Walk, Bike & Roll in communities. In rural communities' buses drop students at a common location and they walk to school. Another upcoming online discussion with Main Street American group on: Rural Communities Walkability and Quality of Life webinar on April 17th 3. Trail Counts Infrared cameras will go out in June: Eheim, Oddfellows tunnel and Bluff Street. Conversation on placing cameras along Edmonton, Luce Line trail east of town by E2 tunnel and Masonic West River campground trail in July Physical counting activity will take place in July at Eheim- volunteers needed 4. Trail Projects Donovan reported on multiple projects: 2025 trail maintenance projects: on Dale- from S. Grade to Century, Grant submitted in January for 8 h Ave school connection- projected cost of approximately $105,000 for the new trail- No grant awarded at this time Pedestrian Crossing Flasher to be installed at Dale/Linden. Mike S. added street projects: Dale, Hassan and Stony Point Lynn spoke on HUC Kimberly Park substation and the 1 '/2 year detour through Kimberly Park- and new bituminous trail added through the park for trail users Bike fix it station was purchased with SHIP funds and will be installed at Depot Farmers Market near bike rack in spring 2025 5. Committee Goals for 2025/Misc.: Bike Fleet- Strider bikes and 3 inclusive bikes will be available with the use of trailer Bike/Walk to School- Committee will continue to support this activity in 2025 Trail Lighting- PO has been cut for E2 to add lights behind the sanctuary. System will be hard wired, not solar as initially thought Bike Friendly Business Designation —Application is very cumbersome, as time allows will reach out to other communities who have businesses that have been awarded the designation Conversation on bike fleet being used a community events in the summer months Dakota Trail discussion- in the county commissioners' hands if interest. There is support from the City for this project May is National Bike Month- proclamation to be read at end of April council meeting and support from Hutchinson Health and Cash Wise for prize giveaways for those to get out in the community and post photos/answers questions Old Items: Age Friendly Communities'- Mike S. brought up that the City of Hutchinson should explore applying for an Age Friendly Community designation. This will be looked into more by City of Hutchinson staff. Transportation -Strategic Plan; Much was discussed at the Council planning meeting in June 2024: Update 2012 Transportation Plan, Update 2016 Safe Routes to School Plan, talk surrounding the need for Hwy 22 expansion between Glencoe and Hutchinson. NEXT MEETING: June 18', 2025 @ 3pm @ TBD Location Parks, Recreation & Community Education Advisory Board Meeting Minutes March 2, 2026 Members present were Margo Kaping, Eric Thovson, Chad Czmowski, Kyle Wendling, Josh Kamrath, Erin Knudtson, Ann Lamecker and Steve Kropp. Staff present Lynn Neumann, Leslie Alberts. Kyle Wendling called the meeting to order at 5:15 pm. Erin Knutdson moved to approve the February 9, 2026, meeting minutes. Josh Kamrath seconded the motion. The minutes were approved. Old Business New Business Summer 2026 Brochure o March deadlines for summer PRCE brochure were given: March 16 — brochure will go to print, week of March 30 — brochure out in mailboxes, April 8 at 9AM — summer registration will open to the public Senior Center Updates o Lynn will present Annual Report to the board o Letter of intent from the hospital expired — did not renew o There will be a workshop with the City Council at the end of April regarding the Senior Center and sales tax o Trying to keep seniors updated on the status of building — no new updates at this time o Attendance is up in 2025 compared to 2024 o Updated board on attendance numbers for activities, class tracking, etc. o Daytime, small rentals only — no evening rentals o Read letter to board from Jenni Behrendt, Senior Center Programmer Hutchinson Leadership Institute Parks Projects o Three volunteer groups that would like to help o One group will be placed at AFS Park: will work on bench pad, pavers, plant trees, mulch, clean riverbank, and plant in the center circle o One at Millers Woods: survey property lines, brush cleaning, removing invasive species, and create signage about history and tree removal o Another at the Harrington Merrill House: work in the barn, stain, front porch, mulch, plant along paver sidewalk— Historic Hutch would like to restore the house and stage it like it was originally) o Large Group Project: Vets Park— repair/lay down pavers, mulch, planting, repaint bathroom School Road Corridor Study o Road study being conducted between the City of Hutchinson, APEX, and ISD 423 o South Grade Road and School Road (Tiger Elementary, West Elementary, and High School) o Come up with a solution for traffic congestion o There was a kick-off meeting roughly 2 weeks ago — next step is to bring in ISD423 to talk with them o This study coincides with the Safe Routes to School Board Member Items • Cedar Park — traffic control/road closure by new apartment building • Trail between Girl Scout and Cedar Park • Questions asked what this is going to look like or if there is a timeline Adjournment • Next meeting is April 6, 2026 - Location TBD Erin Knudtson moved to adjourn, and Steve Kropp seconded the motion. The meeting adjourned at 6:00 pm. To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04-01-26 Re: Liquor Hutch Sales January— March 2026 2025Actual 2026 Actual Change Year To Date Sales: $1,540,198 $1,563,821 1.5% Liquor $613,212 $631,383 3.0% Beer $640,407 $649,221 1.4% Wine $202,675 $197,334 -2.6% Supply chain issues THC $43,797 $43,526 -0.6% YTD Gross Profit Dollars: $405,452 $425,717 5.0% YTD Customer Count: 51,390 51,519 0.3% Average Sale per Customer: $29.97 $30.35 1.3% YTD Product Count: 118,183 120,939 2.3% Gross Profit Percentage: 26.36 27.22 3.3% Store Activity Highlights — 2026 Budget Change $1,554,600 0.6% $619,400 1.9% $646,800 0.4% $203, 700 -3.1 % $46,000 -5.4% $407,900 4.4% na na na na na na 25.51 6.7% Loyalty Program updated to "coupon" system 3 First Tuesday Staff Trainings including Wine Passport promotion, beer styles, craft distilleries 19 employee reviews completed January Instore Tasting Event = Dry January with NA and Functional beverages January Event @ CRGC = THC Seminar Job description revisions completed for HR Dept Feb Instore Tasting Event = Wines of the Pacific Northwest Interior of the store was painted — last done in 2005 (budgeted item) All staff completed mandatory safety training Refrigeration system replaced on our Domestic Beer Cooler (budgeted item) March Event @ CRGC = Piattelli Vineyards Wine Seminar Wine Passport promotion started in February