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cp12-27-2007 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL • THURSDAY, DECEMBER 27, 2007 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Jim Hall, Word of Life Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) SPECIAL MEETING OF DECEMBER 3, 2007 (b) TRUTH IN TAXATION HEARING OF DECEMBER 3, 2007 (c) REGULAR MEETING OF DECEMBER 11, 2007 (d) BID OPENING MINUTES OF DECEMBER 17, 2007 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES OF OCTOBER 1, 2007 2. EDA BOARD MINUTES OF NOVEMBER 2, 2007 3. MOTOR VEHICLE MONTHLY REPORT FOR OCTOBER 2007 4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES OF NOVEMBER 20, 2007 5. PLANNING COMMISSION MINUTES FROM NOVEMBER 20, 2007 6. CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER 2007 7, CITY OF HUTCHINSON INVESTMENT REPORT FOR NOVEMBER 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13325 - RESOLUTION FOR PURCHASE (BIODIESEL AND UNLEADED FUEL) 2. RESOLUTION NO. 13326 — RESOLUTION TRANSFERRING FUNDS FROM WASTEWATER, WATER DEPARTMENTS, 2006 IMPROVEMENT BOND CONSTRUCTION FUND AND 2007 IMPROVEMENT BOND CONSTRUCTION FUND TO GENERAL FUND & CAPITAL PROJECTS FUND FOR ENGINEERING AND ADMINISTRATION FEES • 3. ORDINANCE NO. 07 -0489 — AN ORDINANCE AMENDING SECTION 30.18 "REGULAR MEETING ORDER OF BUSINESS" TO INCLUDE PUBLIC COMMENTS SECTION AND APPROVING CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS UNDER THE CITY COUNCIL AGENDA —DECEMBER 27, 2007 CONSENT AGENDA (SECOND READING AND ADOPTION) • (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION FOR APPROVAL OF REZONING OF PROPERTY LOCATED AT 897 HWY 15 SOUTH FROM R -3 TO C -4 REQUESTED BY STEVE GASSER OF VIVID IMAGE WITH FAVORABLE PLANNING COMMI SIGN RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08-0490 FOR JANUARY 8, 2008 AND ADOPT RESOLUTION NO. 13322) 2. CONSIDERATION FOR APPROVAL OF PRELIMINARY AND FINAL PLAT OF YUREK' S POND VIEW ADDITION LOCATED IN THE ISALND VIEW HEIGHTS DEVELOPMENT SUBMITTED BY MILAN YUREK AND KENNETH STEVENS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13323) 3. CONSIDERATION FOR APPROVAL OF REZONING OF PROPERTY FROM C -3 TO R -2 IN BLOCK 33, SOUTH HALF HUTCHINSON, REQUESTED BY FAITH LUTHERAN CHURCH, 335 MAIN STREET SOUTH WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08 -0491 FOR JANUARY 8, 2008 AND ADOPT RESOLUTION NO. 13324) (d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 1— LETTING NO. 4, PROJECT NO. 07-04 (WASTEWATER TREATMENT IMPROVEMENTS) - CHANGE ORDER NO.2 — LETTING NO. 4, PROJECT NO. 07-04 (WASTEWATER TREATMENT IMPROVEMENTS) - CHANGE ORDER NO. 3 — LETTING NO. 2, PROJECT NO. 07 -02 (HUTCHINSON DAM REPLACEMENT) • CHANGE ORDER NO.3 — LETTING NO. 1, PROJECT NO. 07-01 (SCHOOL ROAD UNDERPASS) - CHANGE ORDER NO. 3 — LETTING NO. 13, PROJECT NO. 06 -15 — (WASTEWATER TREATMENT FACILITY SCADA SYSTEM) (e) CONSIDERATION FOR APPROVAL OF SUBMITTAL OF PUBLIC WORKS GENERAL CONSULTING SERVICES SUMMARY FROM SEH (f) CONSIDERATION FOR APPROVAL OF CELL PHONE REIMBURSEMENT POLICY (g) CONSIDERATION FOR APPROVAL OF HUTCHINSON UTILITIES COMMISSION APPLICATION FOR TREE LINE USA AWARD Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ISSUING WINE /STRONG BEER LICENSE TO TAMMY TUCHTENHAGEN DBA BAVARIAN HAUS LOCATED AT 36 MAIN STREET Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF ISSUING ON -SALE INTOXICATING /SUNDAY LIQUOR LICENSE TO APPLEBEE'S RESTAURANTS NORTH LLC DBA APPLEBEE'S NEIGHBORHOOD GRILL & BAR LOCATED AT 1305 HWY 15 SOUTH (CORPORATE LICENSE TRANSFER) Action — Motion to reject - Motion to approve 40 COMMUNICATIONS. REQUESTS AND PETITIONS UNFINISHED BUSINESS CITY COUNCIL AGENDA —DECEMBER 27, 2007 (a) CONSIDERATION FOR APPROVAL OF CHANGE ORDER FOR ENGINE 7 AS REQUESTED BY THE . HUTCHINSON FIRE DEPARTMENT Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF 2008 PERFORMANCE INCREASE UNIFORM IMPLEMENTING DATE AND CONSIDERATION OF AMENDMENT TO CITY POLICY NO. 3.08 (REQUEST TO DEFER TO JANUARY 8, 2008) Action — Motion to reject — Motion to approve (c) DISCUSSION OF RESOLUTION NO. 13292 — RESOLUTION ESTABLISHING A POLICY AND GUIDELINES FOR THE USE OF ELECTRONIC COMMUNICATIONS BETWEEN CITY COUNCIL MEMBERS AND RESOLUTION NO. 13293 - RESOLUTION REAFFIRMING CITY COUNCIL LIMITS IN THE ADMINISTRATION OF CITY AFFAIRS Action — 10. NEW BUSINESS (a) PRESENTATION BY LANDFORM AND CONSIDERATION OF THE HWY 7 CORRIDOR STUDY AND SMALL AREA PLAN WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NOS. 13320 AND 13321) Action — Motion to reject — Motion to approve (b) DISCUSSION OF RENTAL INSPECTION PROGRAM Action - • (c) REVIEW AND DISCUSSION OF FIVE YEAR GENERAL FUND BUDGET Action — (d) CONSIDERATION FOR APPROVAL OF ADOPTION OF FIVE YEAR CAPITAL IMPROVEMENT PLAN Action — Motion to reject — Motion to approve (e) CONSIDERATION FOR APPROVAL OF PROJECT FUNDING FOR HUTCHINSON DAM REPLACEMENT AND SCHOOL ROAD PEDESTRIAN UNDERPASS Action — Motion to reject — Motion to approve (f) DISCUSSION OF SIDEWALK SNOW REMOVAL ACTIVITIES Action - (g) CONSIDERATION FOR APPROVAL OF AMENDING CITY POLICY NO. 1.09 — BOARDS, COMMISSIONS & COMMITTEES — VOTING POWERS — AS REQUESTED BY MAYOR COOK Action — Motion to reject — Motion to approve 11. MISCELLANEOUS 2. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS ADJOURN MINUTES • CITY COUNCIL SPECIAL MEETING DECEMBER 3, 2007 IVEN 1bferS : 1 "IMW il"!A Mayor Cook called the meeting to order. Members present were Jim Haugen, Kay Peterson and Bill Arndt. Member absent was Casey Stotts. Others present were Gary Plotz, City Administrator and Marc Sebora, City Attorney. 2. DISCUSSION OF SMOKE -FREE WORKPLACE ORDINANCE AMENDMENT Mayor Cook noted that at the last Council meeting, the Council voted to permanently exclude hotels and motels from the Smoke Free Workplace Ordinance. Mayor Cook noted that he feels that perhaps a committee should be put together to provide a compromise between the hotels/motels and the other businesses that must abide by the ordinance. He suggested, instead of permanently excluding the hotels/motels, forming a committee and temporarily excluding hotels /motels until March 1, 2008, until a new document can be created. He would like to see a percentage of rooms set aside for smoking rooms instead of permanently excluding all of them. . Council Member Peterson expressed that she felt the Council voted on the ordinance permanently excluding the hotels/motels to mirror the state law. Council Member Arndt noted that he does not want the innkeepers to be at a disadvantage from other cities in the state. Council Member Haugen noted that he felt the intent of the Council was to mirror the state's law. Mayor Cook expressed that more research has been done and he feels stagnant or "dead" air is still a threat. Motion by Peterson, second by Arndt, to approve Ordinance No. 07 -0487, permanently excluding botels/motels from the Smoke Free Workplace Ordinance. Roll call vote was taken: Peterson — aye; Arndt — aye; Haugen — aye; Cook — nay. Motion carried 3 to 1. 3. ADJOURN Amdt/Cook to close at 5:10 p.m. Motion carried unanimously. E Cad MINUTES • CITY COUNCIL TRUTH IN TAXATION HEARING DECEMBER 3, 2007 CALL TO ORDER— 5:10 P.M. 2. TRUTH IN TAXATION HEARING Ken Merrill, Finance Director, presented before the Council. Mr. Merrill reviewed the Council benchmarks and the process that has occurred thus far. The Council set the 2008 budget parameters in April 2007. A public hearing was held in August regarding the proposed budget and the preliminary levy was set in September. The parameters the Council set was to expect no increase in local government aid, but have a $192,000 reduction. The general fund tax levy was expected to increase 3% plus new growth of the City. The levy increase being proposed makes up for the loss of local government aid and the current budget reduces the levy to the parameters set by the Council. The 2008 budget is proposed to increase 4.4% from 2007, with a total budget of $5,605,900. The proposed budget is configured and based upon the assessor's market value, tax capacity, tax levy and tax rate. Mr. Merrill noted that the City of Hutchinson receives 42.7% of property taxes from non- commercial properties and 31.8% from commercial properties. The tax rate is proposed to decrease by approximately 2% from 2007. Mr. Merrill then shared the percentage of appropriation of dollars throughout the City. Mr. Merrill then discussed how tax dollars are used for servicing of city debt. These include general obligation improvement bonds and general obligation bonds. Mr. Merrill reviewed the revenue sources and dollar amounts from each. Currently these balance against the proposed expenditures. Mr. Merrill noted that the largest portion of the general fund expenditures are for employee salaries and benefits, at approximately 60 %. Lastly, Mr. Merrill explained the regular property tax refund, special property tax refund and senior citizens deferral programs. Council Member Arndt questioned how foreclosures effect property valuations in the future. It was noted that if there is a decrease in property valuations, that can effect the tax rate. Mayor Cook noted that for property owners in Hutchinson, they can take off 2% from the taxable portion of the City's share. 0 5Cb> Mr. Merrill presented the adjustments on how the City is proposing to make up the difference for the $192,000 loss in local government aid. Gary Plotz, City Administator, asked Mr. Merrill to explain how it is proposed to cover the revenue identified ($40,000) associated with the rental registration program. That program has not been adopted and it may take several months to identify the components of the program, including fees, if any. Mr. Merrill noted that if the $40,000 is not collected through the rental inspection program, there are enough reserve funds to cover that amount. Or, alternatively, reductions could be made in other areas. Details of the allocations were discussed and reviewed. Mr. Merrill noted that he was distributing the 5 -year capital improvement plan, as well as a listing of the capital items. He asked that the Council review these items prior to being adopted by the end of the year. Motion by Arndt, second by Peterson to adjourn at 5:55 p.m. 0 6(1;) MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 11, 2007 1. CALL TO ORDER — 5:30 P.M. Mayor Coog called the meetmg to order. Members present were Bill Arndt, Kay Peterson, and Jim Haugen. Council Member absent was Casey Stotts. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Due to the absence of Rev. Kevin Oster, Our Savior's Lutheran Church, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF NOVEMBER 27, 2007 Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanim ously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2007 2. PUBLIC LIBRARY BOARD MINUTES FROM OCTOBER 22, 2007 3. HUTCHINSON JOINT PLANNING BOARD MINUTES FROM SEPTEMBER 19, 2007 4. EDA BOARD MINUTES FROM OCTOBER 26, 2007 5. BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2007 6. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR OCTOBER 2007 7. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR OCTOBER 2007 8. MONTHLY FINANCIAL SNAPSHOT OF CREEKSIDE COMPOST FACILITY THROUGH OCTOBER 31, 2007 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13314 —RESOLUTION TRANSFERRING $321,500 FROM LIQUOR FUND TO GENERAL FUND 2. RESOLUTION NO. 13315 — RESOLUTION TRANSFERRING $123,600 FROM WATER, SEWER & REFUSE FUND TO GENERAL FUND AND 2002C REFUNDING IMPROVEMENT BOND FUND 3. RESOLUTION NO. 13316 — RESOLUTION FOR PURCHASE (BULK SAND AND BULK • COMPOST) 5&-) CITY COUNCIL MINUTES — DECEMBER 11, 2007 4. RESOLUTION NO. 13317 — RESOLUTION ADOPTING 2008 FEE SCHEDULES 5. ORDINANCE NO. 07-0486 —AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY - OWNED REAL PROPERTY LOCATED IN THE CITY OF HUTCHINSON (CENEX DEAL) (SECOND READING AND ADOPTION) 6. ORDINANCE NO. 07 -0487 — AN ORDINANCE AMENDING ORDINANCE NO. 06 -0449 TO PERMANENTLY EXCLUDE THE PROVISIONS OF THE SMOKE -FREE WORKPLACE ORDINANCE AS IT APPLIES TO HOTELS AND MOTELS (SECOND READING AND ADOPTION) 7. ORDINANCE NO. 07 -0489 — AN ORDINANCE AMENDING SECTION 30.18 "REGULAR MEETING ORDER OF BUSINESS" TO INCLUDE PUBLIC COMMENTS SECTION AND APPROVING CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS UNDER THE CONSENT AGENDA (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR DECEMBER 27, 2007) (c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO.9 — LETTING NO. 2, PROJECT NO. 06-02 (WATER TREATMENT PLANT) - CHANGE ORDER NO.2 — LETTING NO. 11, PROJECT NO. 05-13 (WATER TREATMENT PLANE' BIOLOGICAL TREATMENT SYSTEM) - CHANGE ORDER NO. 10 — LETTING NO. 10, PROJECT NO. 06 -02 (NECESSARY HVAC MODIFICATIONS TO MOTOR CONTROL CENTER) 0 (d) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL APPLICATION FOR AMERICAN LEGION POST 96 LOCATED AT AMERICAN LEGION POST 96, 35 3 AVENUE SE AND LAMPLIGHTER 11 LOCATED AT 1011 HWY 15 SOUTH TO OPERATE GAMBLING DEVICES (e) REAPPOINTMENT OF DICK FREEMAN TO AIRPORT COMMISSION TO SEPTEMBER 2012 (f) CONSIDERATION FOR APPROVAL OF ENTERING INTO JOINT POWERS AGREEMENT WITH THE SOUTHWEST METRO DRUG TASK FORCE (g) CONSIDERATION FOR APPROVAL OF CAPITAL EXPENDITURE (SLEEP CENTER) AS REQUESTED BY HUTCHINSON AREA HEALTH CARE (h) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR JEREMY CARTER, ASSISTANT FINANCE DIRECTOR, TO ATTEND THE GOVERNMENT FINANCE OFFICERS ASSOCIATION NATIONAL CONFERENCE (i) CONSIDERATION FOR APPROVAL OF 2008 MASSAGE LICENSE AND TAXI SERVICE LICENSE RENEWALS Items 6(b)4, 6(b)6 and 6(c) were pulled for separate discussion. Motion by Haugen, second by Peterson, to approve consent agenda with the exception of the items noted. Motion carried unanimously. Item 6(b)4 had further discussion. Mayor Cook noted that in the future he would like it shown as to when the last time a fee was raised. • Motion by Peterson, second by Arndt, to approve Item 6(b)4. Motion carried unanimously. 2 ScG�) =COUNCIL MINUTES— DECEMBER 11, 2007 Item 6(b)6 had further discussion. Mayor Cook noted that he wanted the opportunity to vote against this item as he does not feel it is equal amongst all establishments. Motion by Peterson, second by Haugen, to approve Item 6(b)6. Roll call vote was taken: Haugen _ aye; Arndt — aye; Peterson — aye; Cook — nay. Motion carried 3 to 1. Item 6(c) had further discussion. Council Member Arndt asked for clarification regarding this item as he thought it was brought up previously. Kent Exner, City Engineer, noted that some work for the water treatment plant was transferred to Gndor Construction. Mr. Exner also noted that this item was on the agenda previously, however had been deferred. Motion by Arndt, second by Haugen, to approve Item 6(c). Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. - NONE 8. COMMUNICATIONS. REOUESTS AND PETITIONS 9. UNFINISHED BUSINESS 10. NEW BUSINESS (a) CONSIDERATION. FOR APPROVAL OF SUPPORTING MCLEOD COUNTY ECONOMIC DEVELOPMENT AUTHORITY Gary Plotz, City Administrator, noted that this topic has been discussed for several years. Mr. Plotz further noted that a couple of weeks ago, a meeting amongst Hutchinson officials, Glencoe officials and County officials met and this was one topic of discussion, being highly supported amongst all three agencies. Miles Seppelt, EDA Director, presented before the Council. The proposal is to establish a county-wide Economic Development Authority The purpose of the county EDA would be to promote job creation and tax base growth in the county. The necessity of a county EDA are facilitated by important economic development and redevelopment projects not fretting done, businesses leaving McLeod County, business recruitment, missed opportunities for fob creation and tax base growth, missed finding opportunities and missed opportunities for growth. Currently 40 counties have economic development authorities. One idea for funding the county EDA includes having the County Board giving the McLeod County EDA the authority to establish its own tax levy. Mr. Seppelt then reviewed how this would impact the county taxpayers. Mr. Seppelt and others will be providing this same presentation to the municipalities within the county asking for approval of a supporting Resolution. The Resolutions and concept will then be presented to the McLeod County Board for their approval. Motion by Peterson, second by Haugen, to approve supporting McLeod County Economic Development Authority, adopting Resolution No. 13318. Motion tamed unanimously. (b) CONSIDERATION FOR APPROVAL OF CHANGE ORDER FOR ENGINE 7 AS REQUESTED BY THE HUTCHINSON FIRE DEPARTMENT Gary Plotz, City Administrator, noted that the presenter was unable to be present at the meeting tonight. For that reason, the fire department is requesting that this item be tabled until December 27, 2007. Motion by Arndt, second by Peterson, to table this item to December 27, 2007. Motion carried unanim ously. (c) DISCUSSION OF REFERRING HUTCHINSON CITY CODE SECTION 154.070 TO THE PLANNING COMMISSION FOR FURTHER REVIEW Mayor Cook noted that in Ordinance 154.070, several items under (C), Procedure, are being changed. These • changes may impact language in the Planned Development District ordinance, specifically related to the sections dealing with phased development and open space. For that reason, Mayor Cook suggested referring 5 ( -� CITY COUNCIL MINUTES —DECEMBER 11, 2007 the Planned Development District ordinance to the Planning Commission for their review. i The Council conferred and have direction to refer the Planned Development District ordinance to the Planning Commission to renew the sections noted above. (d) CONSIDERATION FOR APPROVAL OF AMENDMENT TO ZONING ORDINANCE TO UPDATE LANGUAGE IN SECTION 154.170 REGARDING CONDITIONAL USES WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) Motion by Haugen, second by Peterson, to approve second reading and adoption of Ordinance No. 07 -0485. Motion carried unanimously. (e) IMPLEMENTING DATE AND CONSI ERATION OF AMENDMENT � TO CITY POLICY NO. 08 Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing noted that several months ago the Council tabled this item. Staff is recommending that City policy be amended to incorporate all performance reviews being conducted by January 31, 2007, and performance increases being paid out on March 1 of each year. Mayor Cook would like to work out a way to prorate increases so that the system is fair to those employees having a long amount of time between reviews and a short amount of time for the first round before implementation. Motion by Haugen, second by Cook, to table this item to December 27, 2007. Motion carried unanimously. (f) CONSIDERATION FOR APPROVAL OF 2008 ANNUAL COMPENSATION PLAN (ADOPT RESOLUTION NO. 13304) Brenda Ewing, Human Resources Director, presented before the Council. The pay grid included in the compensation plan reflects a 2.7% annual market adjustment that has been recommended by the Wage Committee and incorporated as part of the General Fund Budget. This plan does include language related to the March 1 performance increase date, so, due to the item listed above being tabled, an adjustment for that language will have to be made. Ms. Ewing also noted that the health and dental insurance plans are not changing, other than an increase to the premium rate. Motion by Peterson, second by Haugen, to approve Resolution No. 13304— adopting 2008 annual Arndt compensation plan. Roll call vote was taken: Haugen—aye; Adt —aye; Peterson —aye; Cook —nay (due to a revised compensation grid not being implemented). Motion carried 3 to 1. (g) CONSI E A ( O R PPROV ON NO. AD OPTING 200 FINAL TAX LEVY FOR THE CITY OF Gary Plotz, City Administrator, presented before the Council. Mr. Plotz noted that earlier this year the Council set parameters by which staff has met. The only nuance to those parameters was a loss in local government aid. Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this item was presented at the Truth in Taxation Hearing and has been reduced by $192,000 as previously sent out to city residents. The tax levy includes the general obligation bonds, improvement bonds and general fund, totaling $5,605,900, or a 4.4% increase. Motion by Peterson, second by Haugen, to approve adopting 2008 final tax levy for the City of Hutchinson, adopting Resolution No. 13307. Motion carved unanimously. ADOPTING 2008 FINAL TAX LEVY FOR SPECIAL (h) TAXING DISTRICT HUT HIN ON REDEVELOPMENT AUTHORITY (ADOPT RESO UTION O 13306) • 4 S cG�) CITY COUNCIL MINUTES — DECEMBER 11, 2007 Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this item sets the HRA tsar levy for $116,252. Motion by Haugen, second by Arndt, to approve adopting 2008 final tax levy for special taxing district Hutchinson Housing & Redevelopment Authority, adopting Resolution No. 13306. Motion carried, unanimously. (i) DIISTRICT HUTCHINSO ECONOMIC DEVELOPMENT SPECIAL OPME T AUTHORITY (ADOPT RESOLUTION NO. 13305) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this item sets the EDA tax levy for $146,000. Motion by Arndt, second by Haugen, to approve adopting 2008 tax levy for special taxing district Hutchinson Economic Development Authority, adopting Resolution No. 13305. Motion carried unanimously. (j) CONSIDERATION FOR APPROVAL OF ADOPTING THE 2008 CITY OF HUTCHINSON GENERAL FUND BUDGET (ADOPT RESOLUTION NO. 13308) Ken Merrill, Finance Director, resented before the Council. Mr. Merrill noted that the proposed general fund totals $11,208,818. Mr. Merrill noted that this budget does include $40,000 in revenue from the rental inspection program. This dollar amount has not been approved by the Council, so adjustments may need to be made in 2008 as the inspection program is developed. Coalition of Greater MIDI Cities dues were suggested to be reallocated to the unallocated fund as compared to the Mayor /Council budget. Motion by Peterson, second by Arndt, to approve adopting 2008 City of Hutchinson general fund budget, • adopting Resolution No. 13308 including reallocating Coalition of Greater Minnesota Cities dues. Roll call vote was taken: Haugen — aye; Arndt — aye; Peterson — aye; Cook — nay (due to no thorough process being completed to establish costs and priorities). Motion carved 3 to 1. (k) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 CENTRAL GARAGE FUND BUDGETS (ADOPT RESOLUTION NO. 13309) Ken Merrill, Finance Director, presented before the Council. The Central Garage Fund budget includes a total of $940,297, which includes depreciation and capital outlay. This shows assets as vehicles as opposed to cash. Motion by Peterson, second by Cook, to approve adopting 2008 Central Garage fund budgets, adopting Resolution No. 13309. Motion carried unanimously. 0) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 CAPITAL PROJECTS FUND BUDGET (ADOPT RESOLUTION NO. 133 10) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this budget includes transfers from Hutchinson Utilities Commission, interest and insurance settlement funds. This is a government fund. Kent Exner, City Engineer, spoke about how staff is researching the use and operation of the fountain that has been housed in the Crow River. Dan Hatten, Police Chief, spoke about a voice recorder that is budgeted for. This voice recorder records 911 calls and allows for instant playback and also serves as a database for call intakes. This piece of equipment also holds a lower annual dollar fee as related to the maintenance agreement. . Motion by Peterson, second by Cook, to approve adopting 2008 Capital Projects fund budget, adopting 5CC7) CITY COUNCIL MINUTES — DECEMBER 11, 2007 Resolution No. 13310. Motion carried unanim ously. •(m)CONSMERATION FOR APPROVAL OF ADOPTING 2008 LIQUOR FUND BUDGET (ADOPT RESOLUTION NO. 13311) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that the liquor fund budget includes a transfer to the general fund and depreciation expense of the new facility. Mayor Cook reminded the Public that tax dollars are not being used to fund the store, however sales solely support the store and are paying off the loan. Motion by Haugen, second by Arndt, to approve adopting 2008 Liquor Fund budget, adopting Resolution No. 13311. Motion carried unanimously. (n) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 STORM WATER UTILITY BUDGET (ADOPT RESOLUTION NO. 13312) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this fund is for stormwater maintenance and projects. This fund will be supporting the Northeast Trunk storm sewer project scheduled for 2008. This budget includes a rate increase as approved by the Council. Motion by Arndt, second by Haugen, to approve adopting 2008 Storm Water Utility budget, adopting Resolution No. 13312. General discussion was held regarding ponding issues. Motion carried unanimously. (o) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 WATER/WASTEWATER/REFUSE/COMPOST BUDGET (ADOPT RESOLUTION NO. 13313) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this budget includes the water, wastewater and compost departments. Mayor Cook noted that at some point he would like to have each fund separated out as its own budget item. It was noted that the Minneapolis contract expires in 2008 and it is being discussed as to whether or not the City will bid on the project again. Motion by Haugen, second by Peterson, to approve adoptin& 2008 Water/Wastewater/Refuse /Compost budget, adopting Resolution No. 13313. Motion carried unanim ously. (p) DISCUSSION OF AMENDING SECTION 72.06 OF THE HUTCHINSON CITY CODE PERTAINING TO TRUCK PARKING Mayor Cook noted that at the last City Council meeting a property owner expressed a hardship due to the current City ordinance not allowing truck parking (excess of 9000 - 10,000 lbs.) in residential neighborhoods. Gary Plotz, City Administrator, noted that he, the Police Chief, City Attorney and Planning/Zoning/Building Director met to discuss this item. The group is not recommending any changes to the current ordinance at this time. Council Member Peterson suggested a permit system for trucks such as moving trucks that need to be used for an excessive amount of time. Council Member Peterson also requested that community members make the Council aware of their position on truck parking in residential neighborhoods. The Council asked the City Administrator to survey other communities and see how they handle truck parking in residential neighborhoods. (q) DISCUSSION OF UNDERTAKING A COMMUNITY VISIONING PROCESS Mayor Cook noted that this item is a follow -up from the presentation given by the McLeod County Extension Office from a few weeks ago. Mayor Cook asked if the Council would be interested in getting started with a community visioning process and have the same presenter, Catherine Rasmussen, present/facilitate to the Council again. Mayor Cook would like to have the community as part of the process. Council Member Haugen voice support for such a process. It was suggested to have the mayor of • Willmar or St. Louis Park speak to the Council, as both of these cities have gone through the process or just 6 �cc, CITY COUNCIL MINUTES — DECEMBER 11, 2007 simply have them provide information to the Council regarding the process. 4&(r) DISCUSSION OF NEED FOR POLICIES REGARDING THE HANDLING OF NON - AGENDA ITEMS AND THE INTRODUCTION OF NEW OR CHANGED POLICIES, RESOLUTIONS AND ORDINANCES WITHOUT PRIOR COUNCIL DISCUSSION Mayor Cook noted that he would suggest that a guideline be followed that if policies, resolutions or ordinances wish to be approved, Council have discussion prior to any action being taken. Council Member Peterson and Council Member Arndt noted that they feel discussion is already held prior to action being taken. The Council felt that no action ever has to be taken immediately on a topic and the Council has the authority to table items. (s) DISCUSSION OF RESOLUTION NO. 13292 — RESOLUTION ESTABLISHING A POLICY AND GUIDELINES FOR THE USE OF ELECTRONIC COMMUNICATIONS BETWEEN CITY COUNCIL MEMBERS AND RESOLUTION NO.13293 - RESOLUTION REAFFIRMING CITY COUNCIL LIMITS IN THE ADMINISTRATION OF CITY AFFAIRS Motion by Peterson, second by Arndt, to table this item to December 27, 2007. Motion carried unanim ously. (t) CONSIDERATION FOR APPROVAL OF SETTING ORGANIZATIONAL MEETING FORJANUARY 2, 2008 Motion by Peterson, second by Haugen, to approve setting organizational meeting for January 2, 2008, at 9:00 a.m. at the City Center. Motion carried unanimously. (u) CONSIDERATION FOR APPROVAL OF SETTING JOINT MEETING WITH HUTCHINSON UTILITIES COMMISSION FOR JANUARY 10, 2008, AT THE HUTCHINSON EVENT CENTER Motion by Peterson, second by Haugen, to approve setting joint meeting with Hutchinson Utilities Commission for January 10, 2008, at 4:00 p.m. at the Hutchinson Event Center. Motion carried unanimously. 11. MISCELLANEOUS Gary Plotz, City Administrator, noted that the Hutchinson Police Department has requested approval to sell at auction a forfeited vehicle they had obtained. City code requires Council action for such a sale and there is an auction being held December 12, 2007, in which the vehicle could be sold. Motion by Arndt, second by Haugen, to approve selling at auction a 1996 Chevrolet S- 10. Motion carried unanimously. Gary Plotz, City Administrator, noted Bill Amdt's 50"' wedding anniversary celebration is being held December 22, 2007, at 5:30 p.m. at the American Legion. Motion by Peterson, second by Cook, to set December 22, 2007, at 5:30 p.m. at the American Legion as a public meeting. Motion carried unanimously. Kent Exner, City Engineer, noted that an open house is being held by Mn/DOT on December 12 at 5:00 p.m. to review the proposed roundabout to be located at Hwy 15 and . North High Drive. Mr. Exner also reported on the progress of the Crow River Dam reconstruction project. John Olson, Public Works Manager, requested that the Council set January 22, 2008, at 4:00 p.m. as a workshop date to review the assessment policy and pavement management program. • Motion by Haugen, second by Arndt, to set January 22, 2008, at 4:00 p.m. as a Council workshop to review 5 (°) CITY COUNCIL MINUTES — DECEMBER 11, 2007 assessment policy and pavement management program. Motion carried unanimously. Gary Plotz, City Administrator, noted that the hospital privatization documents have been signed. 12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Arndt, second by Peterson, to approve claims, appropriations and contract payments. Motion carried unanim ously. 13. ADJOURN Motion by Haugen, second by Cook, to adjourn at 7:55 p.m. Motion carried unanimously. 9 • 8 S�G� MINUTES BID OPENING STUMP REMOVAL DECEMBER 17, 2007 Present: Marc Sebora, City Attorney, Gary Plotz, City Administrator, Mark Schnobrich, City Forester and Sharon Anderson, Recorder. Gary Plotz, City Administrator, called the bid opening to order at 2:20 p.m. Mr. Plotz waived the irregularities and the following bids were opened and read: Madsen Tree Service & Stump Removal Fenske's Stump Removal 0 Garding Enterprises The bids were referred to staff for review. The bid opening adjourned at 2:30 p.m. ATTEST: Bid Amount Section 1: $2.95 /inch Section 2: $2.65 /inch Section 3: $2.35 /inch Bid Amount Section 1: $1.85 /inch Section 2: $1.65 /inch Section 3: $1.50 /inch Bid Amount Non - Responsive Bid Steven W. Cook, Mayor Gary D. Plotz, City Administrator L 6CA> MINUTES Parks, Recreation & Community Education Advisory Board October 1, 2007 Members present were: Bill Arndt, Keith Kamrath, Mike Retterath, Mike Cannon, Deane Dietel, Lora Muilenburg and Kirk Kosel. Dolf Moon was also present. The meeting was called to order at 5:15 pm. A motion was made by Bill Arndt and seconded by Lora Muilenburg to approve the minutes dated August 6 2007. The board unanimously agreed. OLD BUSINESS Tour — In July the board met and toured the summer projects at five or six sites. In October the board met and saw the wrap up of these projects. ADJOURNMENT The meeting was adjourned at 6:30 pm by a motion made by Deane Dietel, seconded by Kirk Kosel. The board unanimously agreed. 1111111 (. Cod\ EDA Board of Directors Meeting Minutes 7 AM Friday, November 2, 2007 Members present in bold print: Members Tim Ulrich Diane Gordon Steve Jansick Duane Hoversten Casey Stotts Jim Haugen Mike McGraw Staff Miles Seppelt, EDA Director Shan Ghimire, EDA Assistant Guests Bill Corby I. Mr. Ulrich called the meeting to order at 7:03 AM. II. Approve Agenda: No action. III. Review and Approve Meeting Minutes a. Minutes of September 28'" Board of Directors WS/P: Gordon, Haugen to approve the minutes from September Board of Director's meeting. Approved unanimously. b. September 19"' Finance Team Meeting M /S/P: Gordon, Stotts to approve the September 19"' Finance Team meeting minutes. Approved unanimously. IV. Review September 2007 Financial Statements Mr. Seppelt presented the following report: • As of the end of September, the EDA has a negative $19,302 balance due to payment released to the architect. However, we are being reimbursed from Customer Elation which will be reflected in next month's statements. • The EDA received $500 in rental revenues for the Wetherell property. • Professional services for the month totaled $63,475 reflecting largely a payment made to ZRT architects for their work customer elation. • The Economic Development (Industrial Park) loan fund has $86,052 in cash available. Another, $50,000 needs to be added in the notes receivable item from Warrior Manufacturing. • The loan to Ashwill industries is performing as required, with an outstanding balance of $23,436. • The EDA is maintaining the outstanding loan balance of $21,560 on the books for the time being from the Allied Mechanical loan. LO(0�� • The EDA continues to have $25,000 on deposit with MCCF. • In the Downtown Loan Fund, the EDA has $548,885 in cash available and holds mortgagees totaling $695,821. All loans are performing as required. • For the first 8 months of the year the EDA has received $87,242 in loan repayments and disbursed $35,326 in downtown grants. • In the MIF Loan Fund, first payment of $2,600 was received from Warrior manufacturing with total assets being $200,055. MIS/P: Haugen, Stotts to approve financials for September. Passed Unanimously V. Director's Report CENEX Project All the documents have been signed and $200,000 has been handed over to CENEX. Another $99,999 will be disbursed in January once the buildings are demolished. Phase II environmental study is being finished soon; next step is to remove the dirt. Customer Elation Customer Elation reimbursed a total of $161,787 that the EDA had spent for architect and soil work on the lot. They are planning to start footing and foundation on the week of November 5 and are planning to have the building enclosed by mid January. Warrior Manufacturing They are moving with the production;. 15 people have been hired so far. They met their employment goal. They are in a process to close the loan with the state so we do not have to report. Business Recruitment Recent BR & E visits included SHOPKO, Hilliard Floor Care, Hutchinson Technology and Steamswood. Also, there is a prospective company called Global Dlscware, coming for tour on Monday. They will have a presentation for us about their plans. EDA Website There are plans for updating the EDA website with new look and more information. More information will follow in the next meetings. VI. Services for Goebel Property There was discussion about water and sewer services needed for the Goebel property. It was mentioned that the Charter School is under construction and working on their water /sewer services. So, it would be easier to put services on Goebel lot at the same time while they will be on site. It would also save our cost if we share it with the Charter School. Estimated cost that we would have to pay would be about $18,540, which includes survey work, legal expenses and other required expenses. MIS /P: Stotts, Gordon to approve sharing necessary costs with Charter School to provide water and sewer services on Goebel Lot. Passed Unanimously. Mr. Ulrich abstained. • s I � VII. Wetherell Buildings - Demolish? Mr. Seppelt inquired about Board's thought on Wetherell buildings in the industrial park area whether or not to demolish them. Consensus was that we should fist ask Customer Elation what they would prefer since they have the exclusive right on the property. if the buildings do not bother them at all, it would be a source of revenue for EDA since we get monthly payments on rent. The Board thought that if we were to do the demolition, the expenses should be added to the cost of the lot. VIII. Industrial Park Design Mr. Seppett provided an update on Industrial Park Design. He mentioned that we got the final report yesterday and staffs are working with ACH on the design layout. There were three different options and option B looks like the most feasible to have low impact design. Plan B economizes the infrastructure costs as wetland has been proposed instead of storm water. This design gives the most lots that vary by size. The design incorporates a future connection to the west. He also mentioned that there is an infrastructure grant program available from the state. We have possibility to apply for the grant so that we could put basic infrastructures in the park. 11 IX. Pending Board Members Vacancies (3 ?) There was discussion about possible vacan Hoversten is intending to resign from the board look at board members whose term is expiring have. more information on the next meeting. cies on the Board of Directors. Mr. at the end of the year. We also have to Mr. Seppelt mentioned that he would X. Recognition Event Mr. Seppelt noted that it would be a good idea to organize a recognition event for founding fathers and outgoing members of the board. We will have a plan next month. u XI. Grants & Loan Applications Sinn and Awning Grant A. Sherry Eddy, Dog Training Center, 126 Main Street South $600.00 M IS /P: Stotts, Gordon to approve sign grant of amount $600 in addition to $1,400 that was approved last month. Passed unanimously. B. Jo Piehl, McLeod Alliance for Victims of Domestic Violence $1,010.00 M /S /P: Gordon, Haugen to approve a sign grant of $1,010.00 to McLeod Alliance for Victims of Domestic Violence. Passed Unanimously. C. Jim Corson, Corson's Store, 40 Main St. South $2,000.00 M /S /P: Haugen, Stotts to approve a sign grant of $2,000 to Corson's Store. Passed Unanimously. Loco )D--, XII. Other Business Family Video is shooting to open for business by mid December. XIII. Chamber Update Mr. Corby updated the Board on the following events: There is a Board Meeting planned for November 2e. • January 31 Annual Banquet. Passport to Hutchinson - starting tonight; 40 plus women are attending the event. XIV. Set next meeting The next meeting will be Friday, November 30, 2007 at 7:00 am in the City Center Main Conference Room. XV. Adjourn The meeting adjourned at 8:09 a.m. Respectfully submitted, Shan Ghimire, EDA Assistant • l0 (C'L)q-, 0 0 MOTOR VEHICLE MONTHLY SUMMARY For the Month of: OCTOBER 2006 2007 Net Revenue: $17020.89 $20679.03 Payroll Hours: 950.20 966.75 Net Revenue per hours worked: 17.21 21.39 Profits YTD: $23877.81 $16243.92 % Profit Margin YTD: 12% 8% Comments: We are processing Passports the last week in October so profit margins will increase. &1Z PAS � (Tt,Ca l0 C o >3 Hutchinson Housing A Redevelopment Authority Regular Board Meeting Tuesday, November 20, 2007, 7:00 AM Minutes �. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky Felling, LaVonne Hansen, Ruth Kimball and Joel Kraft. Staff Present: Jean Ward and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON OCTOBER 16, 2007 LaVonne Hansen moved to approve the Minutes as writ ten. Joel Kraft seconded and the motion carried unanim ously. FINANCIAL REPORTS a. Joel Kraft moved to approve the Financials Reports. Becky Felling seconded and the motion carried una nim ously. 4. PARK TOWERS Jean Ward updated the Board on the Park Towers Energy Challenge. Joel Kraft moved to buy the CFL light bulbs from ACE Hardware. Ruth Kimball seconded and the motion carried unanimously. S. FRANKLIN GROVE EXPANDED REHAB PROJECT UPDATE a. Becky Felling moved to approve EFG and City Revolving Loans for the Melancon Loan #8688 contingent to Loan Review Committee's approval. Ruth Kimball seconded and the motion carried unanim ously. b. Jean Ward has been in communication with Dan Taylor from DEED about possibly opening the target area to the whole city. 106. HHPOP UPDATE a. Jean Ward updated the Board on the CRV & GMHF Awards. Becky Felling move to approve the execution of contracts with MHFA and GMHF. LaVonne Hansen seconded and the motion carried unanim ously. b. Jean Ward reviewed with the Board the 2008 CASA Application. LaVonne Hansen moved to approve the 2008 CASA Application and to authorize funds for the HRA Entry Cost Assistance fund. Ruth Kimball seconded and the motion carried unanim ously. 7. COMMUNICATIONS a. Guidelines for Electronic Communications b. Jean will be having a meeting with the Hospital on subsidized housing in Hutchinson. 8. ADJOURNMENT There being no other business, Chairman Casey Stotts declared the meeting adjourned. 1 0 November 20, 2007 Minutes Page 1 of 1 f0 Cady Recorded by Jean Ward, HRA Executive Director MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 20, 2007 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Chris Kovacic, Christie Rock, John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: None Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer and Marc Sebora, City Attorney 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated October 16, 2007 Mr. Lofdahl moved to approve the consent agenda as submitted. Seconded by Mr. Haugen. The consent agenda was approved unanimously 4. PUBLIC HEARINGS a) VARIANCE REQUESTED BY THE OAKS FOR PLACEMENT OF A 212 SQ. FT. GAZEBO IN FRONT YARD LOCATED AT 945 CENTURY AVE. SW Chairman Otteson opened the hearing at 5:35 p.m. with the reading of publication #7623 as published in the Hutchinson Leader on November 8, 2007. Ms. Bowers presented the request for a variance to allow construction of a 212 sq. ft. gazebo in the front yard between The Oaks and The Pines Assisted Living facilities. The variance is needed to allow the construction of an accessory building in a front yard and a second accessory building with a size larger than 192 sq. ft. The applicant states that they need to have the gazebo in the front yard in order to be in close proximity to both facilities. Ms. Bowers reported, in reviewing the request, staff finds that the request meets the standards for granting a variance, including a finding of undue hardship and uniqueness due to placement of The Oaks building at an angle on an unusually shaped lot and due to the need to place the gazebo in a location that can be used by both facilities. Additionally, the request would not alter the character of the locality as the gazebo would be an added amenity to the property. She commented on the following staff recommendations: (0(6--)S Minutes Planning Commission - November 20, 2007 Page 2 1. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness due to the need for availability of the gazebo to both facilities and the unusually shaped lot. The unique characteristics of the property were not created by the applicant and the proposed gazebo would not alter the character of the locality. 2. Construction of the gazebo shall meet all other standards for accessory buildings in the Zoning Ordinance, with the exception of the variance granted. 3. Removal and relocation (if necessary) of natural gas and electric will be at property owner's expense. 4. No construction is allowed over any utilities, including natural gas or electric lines. The Commission stated that a hardship should be added for the size of the structure, in addition to the hardship for placement in the front yard. After discussing the need for the size over 192 sq. ft., the Commission stated the hardship for allowing a 212 sq. ft. gazebo would be the geometry of the octagon shape and functionality of the gazebo. Staff will make the change to the resolution. Mr. Lofdahl made a motion to close the hearing. Seconded by Mr. Curnmbhoy, the hearing closed at 5:45 p.m. Mr. Flaata made a motion to recommend approval of the request with staff recommendations noting the hardship and uniqueness due to placement of The Oaks building at an angle on an unusually shaped lot and due to the need to place the gazebo in a location that can be used by both facilities. A hardship was also found for the size of the structure over 192 sq. ft, due to the geometry of the octagon shape and functionality of the gazebo. Seconded by Mr. Haugen the motion carried unanimously. Chairman Otteson stated this item will be placed on the City Council consent agenda at their meeting held November 27, 2007 in the Council Chambers at 530 p.m. b) CONDITIONAL USE PERMIT REQUESTED BY BEANS PLUS, INC. TO ALLOW A CHILD CARE CENTER/SCHOOL IN THE C-5 DISTRICT LOCATED AT 267 — 4 AVE NW Chairman Otteson opened the hearing at 5:50 p.m. with the reading of publication #7623 as published in the Hutchinson Leader on November 8, 2007. Commissioner Lofdahl stated he would abstain from this item due to a personal conflict. Ms. Bowers commented on the request for a conditional use permit for a child care center /school at 267 — 4" Ave S.W. (formerly the Jehovah's Witness Kingdom Hall). She stated the property was zoned from R -2 to C5 in February, 2007. She explained Beans Plus operates the child care center at Ridgewater College, which has a waiting list for enrollment. This property would be an expansion site with approximately 5 full time positions. They anticipate receiving licensing for 8 infants, 14 toddlers ( O Co.) 5 Minutes Planning Commission — November 20, 2007 Page 3 and 20 preschoolers. Hours of operation will be from 6:00 a.m. — 6:30 • p.m. Monday — Friday. Ms. Bowers stated conditional use permits are required for any change of use in existing buildings in the C-5 district. She reviewed the standards for conditional use permits. The proposed parking exceeds requirements and has adequate parking for employees, parents and visitors. A fenced playground is also proposed. Staff reviewed the proposal at the planning staff meeting and did not raise any concerns over the proposed use. Staff recommends approval of the CUP, with the following findings and conditions: 1. The proposed use would be meet the standards for granting a conditional use permit and would comply with the standards of the C -5 district. 2. The building must meet Building and Fire Codes for a day care prior to occupation. 3. Approval of a sign permit is required prior to installation of any signage. 4. Approval of a fence permit is required prior to installation of any fencing. The applicant spoke on their daycare proposal and provided additional information on the fenced playground, entrances, and security. s Janet Meier, 472 Kouwe St. NW, said she supports the daycare proposed by Beans Plus, however expressed a concern over the steepness of Kouwe Street, particularly in the winter when it is icy. The applicant stated they would make sure parents are aware of this so they may choose to use 5"' Avenue rather than turn on Kouwe from Hwy 7. The City Engineer addressed the salting and sanding of side streets. The Commission discussed how the proposal complements the Hwy 7 Study and the specifics of the site. Mr. Flaata made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing dosed at 6:00 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations. Seconded by Ms. Rock the motion carried unanimously. Commissioner Lofdahl abstained Chairman Otteson stated this item will be placed on the City Council consent agenda at their meeting held November 27, 2007 in the Council Chambers at 5:30 p.m. c) AMENDMENT TO ZONING ORDINANCE TO UPDATE LANGUAGE IN SECTION 154.170 REGARDING CONDITIONAL USES Chairman Otteson opened the hearing at 6:02 p.m. with the reading of publication #7623 as published in the Hutchinson Leader on November 8, 2007. &cos Minutes Planning Commission — November 20, 2007 Page 4 • Ms. Bowers explained revisions to the conditional use permit ordinance are necessary to bring it up to date with State Statutes and to eliminate unnecessary requirements. She stated the ordinance amendment corrects the inconsistencies with State Statutes, adds an explanation of purpose, removes duplicate or conflicting language with other parts of the Zoning Ordinance, eliminates timeframes stated for review by tying the timeframes to Statutes, and removes outdated requirements. The Commission asked who records the conditional use permits. Staff stated that the City recorded the resolution and part of the application fee covers this cost. The Commission also discussed how the changes relate to the PDD ordinance regarding timeframes. Mr. Haugen made a motion to dose the hearing. Seconded by Ms. Rock the hearing dosed at 6:15 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Ms. Rock the motion carried unanimously. Chairman Otteson stated this item will be placed on the City Council consent agenda at their meeting held November 27, 2007 in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS a) UPDATE ON ANNEXATION FOR CITY OF HUTCHINSON, FOR FUTURE HUTCHINSON AREA HEALTH CARE SENIOR CAMPUS Ms. Bowers gave an update on the annexation of 43 acres at the northwest comer of Jefferson Str. SE and Co. Rd. 8. The first reading of the annexation ordinance was approved at the last Council meeting. She explained the annexation process for City owned property. The proposed timing to develop the property would be in 2009, with several phases of development. Next steps will be a sketch plan and rezoning of the property. The Commission had several questions regarding the rural electric agreement, purchase of the property, the ownership of the development, possible zoning districts, and if there were any concems from the township or adjacent neighbors. The City Attorney provided additional background and information. b) Chairman Otteson brought up an article in Planning Commission Journal that she wanted to share with the Commission. 6. OLD BUSINESS a) HWY 7 CORRIDOR STUDY UPDATE — PUBLIC HEARING WILL BE AT REGULAR DECEMBER 18 MEETING Ms. Bowers gave an update of the Hwy 7 study process and confirmed . that the public hearing will be at the Dec. 18"' meeting. After Planning (OCc'�S Minutes Planning Commission — November 20, 2007 Page 5 Commission review, the study and plan will go to the City Council for adoption. 7. COMMUNICATION FROM STAFF City Attorney Marc Sebora provided information to the Commission on the email policy adopted by the City Council that affects Commissions also. He stated that Commissioners should contact staff by phone or in person. The Commissioners discussed how this policy would impact communications. The Commission asked for the status of the rental housing inspection program. Staff provided an update and answered several questions. 8. ADJOURNMENT There being no further business the meeting adjourned at 6:35 p.m. 0 • uCc� \s 2007 CITY OF HUTCHINSON FINANCIAL REPORT 2 0061 _ 2 007; NOVEMBER VEMBE� MONTH 2 007 2007 _ __ _ Y EAR TO ADO PTED' DATE ACTUAL BUDGET _ _ 2007'! NOVE BAL ANCE f REMAI NING USED REVENUE REPORT - GENERAL NOV EMBER YTD AXES 1,753,055.89 � 1,787808 .59 3,800,665.00 2,012,856.4 _ 47.04% ICENSES 43,001.45 3 43,569.87 48,400.00 4,830.13 _90.02% PERMITS AND FEES 447,637.86 17 30 6.90 ! 2 71,699.04 320,700.00 49, 000.96 84.72% INTERGOVERNMENTAL REVENUE 1,M ,_51 _ _ 11,646.95 '� 1,734,344.2 2,764,451.00 X030,106.7 62.74% CHARGES FOR SERVICES 1,178,547.81 60,740 1,166 1,690,312.00 68,000.00 5 _ 2 2,244 _ _ - 68 .99% 67. 29% FINES & FORFEITS 43,691.88 _ 6,236 1 755 .34 INTEREST 5,652.74 -- 198.67 21 -- 48 892. 30.15 % _ REIMBURSEMENTS TRANSFERS - SURCHARGES -BLDG PERMITS 257,775.03 821,522 4,372.88 25,546.78 270 .1 7 789.20 _ 332623.45 0 850,184.5 1,524.05 _70,000 - 290,116.00 1 , 3 00� 50000 (4 2507.45)1 82 2,915.95! (1�024.05) 114. %i 50.8 TOTAL 6,27 , W3.68 396109.04 _ 8,254,843.68 _ 10,728, 4471400.32 56 .31% 2007 C_ ITY OF HUTCHINSON -- _ - NOVEM FI NANCIAL REPOR EXPENSE REPORT - GENERA NOVEMBER YEAR TO DATE ACT 67,54 9 ; - -- _ _ ADOPTED _ BUDGET I 6 0,196 00 -. 2007 NOVEMBER BALAN PERC _E_NTAGE REMAIN (7,3 47.49) USED 112. 21% YTD MONTH 001 MAYOR & CITY COUNCIL 63,988.24 2,427.73 2 615Z58 - 002 CITY ADMINISTRATOR 264708.11 314,491.6 341 _ 2 ,375 00 I 584,932.00 _. 201,825 00 _ _ 2 . 6,850.34. 1 ,655.00 _ 8 1,270.0 0 _ 6.089.24 82.19% 30.32% 66,11% 96.9 %; 003 ELECTIONS I _ _ _ 004 FINANCE DEPARTMENT _ 1 6,318 82 - 417,152 09 720.001 503,662.00 _38,196. 16,609.79 005 M OTOR VEH ICLE 190,291 06 195 735.76 006 ASSESSING i 47,175DO 51885.00 51,64000 184,247 36 _ 14 163.78 169,7 201,734.00 1 145,537.60 1 3100.01 _ _153, 17 _ 208,134.58 20, 750.3 4 - 22 9,342 .31 266503.00 2 1 4 . 98,029.9 7 263,632. 2,65 2,919,593.0 - 9,538.66 (344.97) ,943.25 - __23 19,000.00 16,539.3 18,705.65 2 0,37500 4 05,473 8 _ 26,891.83 41385 43 4,5 1 000 193,880 77 15,882. 212 300.02 ____ 267 _ ,356b6 457,216..e 37,30 _ 424 771.8 60 7 ,21 8.00 1,041 24 81,474.27 1,338,047.62 1 268,24 DO - 124,806 91 15,734 13 11 5 905. 155 171,971 08 13,56 78 _ 181 190.43 202,557 00 193,902.57 _ 6,572.69 217 207 ,970 00 ___ _ 80,717.24 9,860.33 _ 75,489 _ _ 59 00 _ 281,030.20 3 3,428.65 26 8,574.19 29 9,265.00 712,027.12 50,716.25 733,798.03 8 104,494.99 6,612.50 119,840.06 134,4 50.00 - 17,799.34 1 _11,659.56 (514.42 ; _ 9 , 54 1.36T 18,0 00 211'65656 31, 682.39. 185, .34 17 - 1 46.373.27 9 64,353.81 L 11,4 7.48 3 25, 000.00 0 _ - 692,693.75 _ 10 9,030.16 687,302.08 718,950.00 9,119,238.00 882,920.29 9773,188.46 10728244.00 (45.00 32 025 _ 25,53 9.07 31,160.69 265 607.01_ - -- (4,943.25 1,689.35 2 0,650.01 55 058.98 182 44 _ _( 8 05 62 39,593.64 _ 21,366.67 -_ 95.14) ( 16,092.59) 30, 690.81 97,782.9 1 4,609. 94 -- 21926.89 6458.70 _ 23 ODO.DO 31 647.92 953055.54 100.09 D07 LEGAL DOB PLA NNING _6 4.12% _ 85.73% _ 88.0_4 %I _ 90 .90 %� 12 6 .02 %� - 9 1.81 % 95.25% _ 79.41% 69 .95% 105.50% 74. 54 %� - 89 % _ 104.68% 127 .09% 009 INFORMATION SERVIC 110 POLICE DEPAR _ 115 EMERGENCY MANAGEMENT 116 SAFETY COMMITTEE 120 FIRE DEPARTMENT _ _ 130 P INSPECTIONS 150 ENGINEERING I 152 STREETS & A LLEYS - 160 CITY HALL BUILDING 201 PARKIRECREATION ADMINIST 202 RECREATION 203 SENIOR CITIZEN CENT_E_ R 204 CIVIC ARENA 1 89.74% 205 PARK DEPARTMENT 1 88.24% 206 RECREATION BUILDING & POO __ 8_9 90.6 59.63% _ _ 59 - 207 EVENTS 208 EVERGREEN BUILDING E 250 L IBR ARY 0 T SERVICE _. -__ -- 70 AIRPO _ 0.00% 95.60 % 3 UNA G EXP ITOTAL 91.11% • (o CCO(P 4 An I N 2007 C ITY OF HUTCHINSON FINANC REPORT NOVEMBER 2 008 20 07 1 2007 ACT UAU NO YEAR TO Yea to Date MONTH' DATE ACTUA 1,7 0.00 1,787,808.59 43 - _ 353 7.75, 43,569 _ 271 699.04 -- 1 _1 7 344.27 1 7 98 200 ADOPTED BUDGET 3,8 00,665. 00 48,400.00 320,700 00 2 764,45 00 _ 2007 BALANCE � REMAININ G ERCENTAGE USE REVENUE REPORT - GENERAL AXES ICENSES PERMITSANDIFEES IN TE RG OV ER NMENTAL -- REVENUE 1 4,83 0.13 - 49 000.98 1, 030 106.7 . 47.04% 90.02% 62.72% 62.74% CHARGES FOR SE RVICES _ _ FINES & F ORF EIT S TE IN REST 1,178,547 81 8 0,7 4 8 � 044 1 166,227.4_6 331 591.88 45,755.34 A6 52 741,_ 19867 21,107. 257,775 03 _ 25,546 _ 332,623.45 821, 270,1 850,184.05 1 690,312 00 88,0 00 70,000.00 _ 524 084 54 --- - - 22,24 4.66 _ _48892.44_ _ (4 5 07.45) ,_ 915 .95 68.99 67.29% 30. 15 %,, _114.65 %I _ - 50.81% R EIMBURS EMENTS 2 1,673,100 00 TRANSFERS SURCHARGES - BLDG PERMITS 4372.66 789. 1,524.0 500.00 (1,02 0.00% TOTAL 6,277,503.68 396,109 � 10 7 26,244 00 4,47 __ 58.31% 200 _ _6,254,843.68 _ 2007 YE AR TO DATE ACTUAL 2007 ADOPTED BU DGET - 2007 _ BALA_NCE REMAINING - — NO VEMBE R 200 _ 2007 NO V_E_MBER NOVE PERCENTA EXPENSE REPORT • GENERAL NOVEMBER SUMMARIZED YTD MONTH _ USED — L 68.40% - - 1,842,359.57 147,139 .87 _ - 366.60 2,038 958 1, 802, , - --- - - General Govt. _ 238,591 Public Safely 3,123,462.64 308,062.60 3,322,794.90 3, 660 338,04 90. 77% r 0 1 12,640.58 . 93.99 °k -- Perk &Recreation Miscellaneous 2,0,9 _777047.56 170,489.07 120,447.62 6 64920.29 _ 2,098 ,056.08 787,151.43 9,77 2,904 022 00 L _ 848,967.00 1O 7M ,24 4.00 205,9 59,815.57 - - -- 953,0 91.06°,6 92.94% 91.11% T OTAL 9,11 9,238.00 • ( Ca-) Lo ca)1 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 20- Dec -07 November 30, 2007 • Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount US BANK FHLB 4.10% 11/3/2004 11/19/2008 375,000.00 Smith Barney FHLMC mad 5.00% 11121/2007 11/21/2012 300,000.00 step up Smith Barney FHLB C 4.50% 117/2004 7/30/2009 300,000.00 Smith Barney FHLB C 4.500% 4/28/2005 10/28/2008 750,000.00 Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00 Smith Barney FHLM -C 5.500% 4/5/2007 415/2012 300,375.00 Smith Barney FHLM -C 5.550% 3/1/2006 3/1/2011 500,000.00 Smith Barney PNC money Mkt 4.793% 11/30/2007 12/12/2007 408,358.51 Wells Investrrien FHLN 5.279% 03/22106 01/29/07 500,000.00 Edward Jones FNMA 5.00% 10/12/2006 11/23/2007 500,000.00 Wachovia FHLB 5.00% 5/22/2003 6/12/2013 300,000.00 • Wachovia FHLB 5.00% 6/12/2003 6/12/2013 300,000.00 Wachovia FHLB 5.000% 6/26/2003 06/26/13 400,000.00 Wachovia FHLB 4.000% 7/16/2003 7/16/2013 200,000.00 Wachovia FHLB step 5.000% 11/26/2007 11/26/2014 625,000.00 step up Wachovia FHMA 5.350% 03/16/06 09/18/09 200,000.00 5.350% 03/16/06 09/14/07 Wachovia FHLB = step ul 5.000% 11/29/07 11/15/17 300,000.00 Wachovia FHLB = step ul 6.000% 06/29/07 06127114 500,000.00 step up First Minnesota cemeuroaDeoan 5.180% 02/20/07 03/13/08 400,000.00 First Minnesota cwmceteaDepo.n 4.760% 11/21/07 01121107 750,000.00 Mid Minnesota cavncat,aDepom 5.100% 10/26/07 11/13/08 500,000.00 First Minnesota caenote aDep%ft 4.950% 10/31/07 01/15/09 500,000.00 $9,178,733.51 Lo ca)1 RESOLUTION NO. 13325 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: BUDGET W e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 7,499 gal Biodiesel 22,979.80 MnDot, County & City HATS YES Schmeling Oil vehicle use - 8,502 gal Unleaded $21,433.54 MnDot, County & City HATS YES Schmeling Oil fuel vehicle use Date Approved: December 27, 2007 4W otion Made By: Seconded By: Resolution submitted for Council action Kenneth B. Merrill by: Finance Director cob) 1 RESOLUTION 13326 • TRANSFERRING FROM WASTEWATER, WATER DEPARTMENTS, 2006 IMPROVEMENT BOND CONSTRUCTION FUND AND 2007 IMPROVEMENT BOND CONSTRUCTION FUND TO G ENERAL FUND & CAPITAL PROJECTS FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, $626,926 is hereby transferred by to the General Fund & Capital Project Fund for project administration and engineer fees as follows: THAT, the following is hereby transferred to the General Fund $47,348 from Wastewater Department for engineering fees $26,524 from Wastewater Department for administration fees $53,530 from Water Department for engineering fees $29,987 from Water Department for administration fees $52,153 from 2006 Improvement Bonds - engineering fees . $29,216 from 2006 Improvement Bonds - administration fees $176,121 from 2007 Improvement Bonds - engineering fees $ 51,966 from 2007 Improvement Bonds - administration fees AND THAT, $34,424 of the administration fees be set aside in the Capital Projects Fund for the purpose of Comprehensive Planning THAT, said transfers are hereby effective and to apply for the 2007 fiscal year. Adopted by the City Council this 27th day of December 2007 Steven W. Cook Mayor ATTEST: Gary D. Plotz • Administrator c� Cb�a Ordinance No. 07 -0489 Publication No. AN ORDINANCE AMENDING SECTION 30.18, "REGULAR MEETING ORDER OF BUSINESS" TO INCLUDE PUBLIC COMMENTS SECTION AND APPROVING CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS UNDER THE CONSENT AGENDA SEC. 30.18 COUNCIL PROCEDURE AT REGULAR MEETING. The City Administrator shall prepare the following items: (1) an agenda for the forthcoming meeting; (2) a copy of all minutes to be considered; (3) copies of such other proposals, communications, or other documents as the City Administrator deems necessary or proper for advance consideration by the Council; (4) a compiled list of all claimants who have filed verified accounts claiming payment for goods or services rendered the City during the preceding month, such list to be called the "Claim Report" and bearing headings "Claimant", "Purpose ", and "Amount "; and, (5) miscellaneous communications from the City Administrator on administrative activities of the preceding month. The City Administrator shall forthwith cause to be mailed or delivered to each member of the Council copies of all said documents. Roberts' Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the Charter or City • Code. The order of business at regular meetings shall be as follows: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Public Comments 5. Consent Agenda. 6. Public Hearings. 7. Communications, Requests and Petitions. 8. Resolutions and Ordinances. 9. Unfinished Business. 10. New Business. • 11. Miscellaneous (Q Cb� 3 • 12. Glakas, Appfepriafiew and Gentmet PayfaerM. (to be placed under Consent Agenda). 12. Adjournment. Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered except (1) with the unanimous consent of the members of the Council, or (2) scheduled public hearings or bid lettings at the time stated in the notice. Adopted by the City Council this 27 day of December, 2007. Attest: Gary D. Plotz, City Administrator • • Steven W. Cook, Mayor (000�3 • MEMORANDUM DATE: December 19, 2007 for the December 27, 2007 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: REZONING OF PROPERTY LOCATED AT 897 HWY 15 S. FROM R-3 (MEDIUM HIGH DENSITY RESIDENTIAL) TO C-4 (FRINGE COMMERCIAL) APPLICANTS: Steve GasserforVivid Image and Property Owners, Randyand Mary Anderson Background: Vivid Image is requesting a rezoning of property located at 897 Hwy 15 South from R -3 to C-4 to allow their professional services business /office to relocate to the subject property. The existing R -3 zoning allows offices of 5,000 sq. ft. or less with approval of a conditional use permit. Rezoning to C-4 would allow Vivid Image to be a permitted use in this district without the size limitation and would not require a conditional use permit. The property is adjacent to existing C-4 property and is located along Hwy 15 S. The property is located near other offices, professional service businesses, offices, a funeral home, City cemetery and • apartments. Additional information is contained in the attached Planning Commission staff report. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their December 18, 2007, meeting. There was no comment from the public, other than from the applicant. After briefly discussing the proposed relocation of Vivid Image and merits of the rezoning, the Planning Commission recommended approval of the rezoning to C-4. Recommendation: The Planning Commission unanimously recommended approval to rezone the property from R -3 to C-4 with the findings and conditions in the attached resolution. • C c�) RESOLUTION NO. 13322 RESOLUTION APPROVING A REZONING FROM R -3 (MEDIUM DENSITY RESIDENTIAL) • TO C-4 (FRINGE COMMERCIAL) FOR PROPERTY LOCATED AT 897 HWY 15 SOUTH Whereas, Steve Gasser, applicant, and property owners, Randy and Mary Anderson, have requested approval to rezone property from R -3 (Medium Density Residential) to C-4 (Fringe Commercial) for property with the following legal description: Legal Description: Part of Lot Eight (8) of Auditor's Plat of Lot Nineteen (19) of Auditor's Plat of the South Half (Sl /2) of Section Six (6), Township One Hundred Sixteen North (116N), Range Twenty - nine West (29W), described as follows: Beginning at the Southeast comer of said Lot 8; thence Northerly along the. East line of Lot 8 to a point 105.00 feet Southerly of the centerline of State Highway No. 15, as measured at right angles to said centerline; thence Westerly along a line 105.00 feet Southerly and parallel to said centerline to a point on a line 23.5 feet West of and parallel to the East line of Lot 8; thence Southerly along said parallel line to the East line of Lot 8 to a point in the South line of Lot 8; thence Easterly along said South line a distance of 23.5 feet to the point of beginning. That portion of Lot Eighteen (18), Auditor's Plat of the South Half (S1 /2) of Section Six (6), Township One Hundred Sixteen North (116N), Range Twenty -nine West (29W), lying south of Trunk Highway No. 15, the center line of which said Highway is described as follows: Beginning at the point of intersection of the center line of Miller Avenue and Main Street in the City of Hutchinson; thence runnin southerly along the center line of Main Street for a distance of 867.8 feet; thence deflect to the right at an angle of 89 °55' for a distance of 623.1 feet; thence deflect to the left on a 10 chord spiral curve of decreasing radius spiral angle 6° 00' for a distance of 200 feet; thence deflect to the left on a 6 °00' circular curve, delta angle 73 °00' for a distance of 150 feet and there terminating, containing 0.45 acres, more or less. Whereas, the Planning Commission has held a public hearing on December 18, 2007, on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request to rezone the subject property from R -3 to C-4. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the rezoning, subject to the following findings and conditions: 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance, due to its location on Highway 15, adjacent C-4 zoning, surrounding commercial guiding and the commercial nature of the area. 2. The properties are proposed to be used as office/professional property and are adjacent to commercial uses. Rezoning would allow the proposed use to conform with the C-4 district. 3. The use of the property shall comply with the standards of the C4 district. 4. Sign permits are required for changes in the signage on the property. Adopted by the City Council this 27 day of December, 2007. rl�" Gary D. Plotz Steven W. Cook City Administrator Mayor • Lo ( G) PUBLICATION NO. ORDINANCE NO. 08 -0490 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO REZONE PROPERTY FROM R -3 (MEDIUM DENSITY RESIDENTIAL) TO C-4 (FRINGE COMMERCIAL) LOCATED AT 897 HWY 15 SOUTH THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone property from R -3 (Medium Density Residential) to C-4 (Fringe Commercial) located at 897 Hwy 15 S. Section 2. That the property to he rezoned is described as follows: Part of Lot Eight (8) of Auditor's Plat of Lot Nineteen (19) of Auditor's Plat of the South Half (S1 /2) of Section Six (6), Township One Hundred Sixteen North (116N), Range Twenty-nine West (29W), described as follows: Beginning at the Southeast comer of said Lot 8; thence Northerly along the East line of Lot 8 to a point 105.00 feet Southerly of the centerline of State Highway No. 15, as measured at right angles to said centerline; thence Westerly along a line 105.00 feet Southerly and parallel to said centerline to a point on a line 23.5 feet West of and parallel to the East line of Lot 8; thence Southerly along said parallel line to the East line of Lot 8 to a point in the South line of Lot 8; thence Easterly along said South line a distance of 23.5 feet to the point of beginning. That portion of Lot Eighteen (18), Auditor's Plat of the South Half (S1 /2) of Section Six (6), Township One Hundred Sixteen North (116N), Range Twenty -nine West (29W), lying south of Trunk Highway No. 15, the center line of which said Highway is described as follows: Beginning at the point of intersection of the center line of Miller Avenue and Main Street in the City of Hutchinson; thence running southerly along the center line of Main Street for a distance of 867.8 feet; thence deflect to the right at an angle of 89 0 55' for a distance of 623.1 feet; thence deflect to the left on a 10 chord spiral curve of decreasing radius spiral angle 6° 00' for a distance of 200 feet; thence deflect to the left on a 6 °00' circular curve, delta angle 73 °00' for a distance of 150 feet and there terminating, containing 0.45 acres, more or less. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 8"' day of January, 2008. ATTEST: Gary D. Plotz City Administrator • Steven W. Cook Mayor C��1 ;DIRECTORSREPORT-PLANNINGDEPARTMENT To:HutchinsonPlanningCommission JohnLenny Dimler,Exner,JohnMarkMarcSebora,Gary KentPaulson,Schnobrich, BonnieBaumetz(PersonsinattendanceatPlanningStaffMeeting(inbold) Application:897 Anderson VividImageisrequestingarezoningofpropertylocatedat89715SouthfromR-3toC-4 business/officeproperty. existingzoningallowsofficesof5,000sq.ft.orlesswithapprovalofaconditionaluse R-3 permit.RezoningtoC-4wouldallowVividImagetobeapermitteduseinthisdistrictwithout thesizelimitationandwouldnotrequireaconditionalusepermit.Thepropertyisadjacentto existingC-4propertyandislocatedalongHwy15S.Thepropertyislocatednearotheroffices, professionalservicebusinesses,offices,afuneralhome,Citycemeteryandapartments. Rezoning 897 Hwy 15 S Planning Commission— 12 -1847 Page 2 GENERAL INFORMATION Existing Zoning: R -3 (Medium — High Density Residential) Lot Size: .65 acres Existing Land Use: Child Care Facility and Office Adjacent Land Use And Zoning: Public Cemetery, Funeral Home, Dentist Office, Real Estate Office Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: The property was developed as a funeral home in 1984, under the R -3 zoning district. A Conditional Use Permit was approved January 22, 1991, to allow a Child Care Facility. In 1991, licensed day care centers and offices 5,000 sq. ft. or less were conditionally pemritted. The lower level has been used as offices while the upper level was a day care. Applicable Regulations: Section 154.168 of the City Code Analysis and Recommendation: The property is currently zoned R -3, which allows offices 5,000 sq. ft. or less with approval of a conditional use permit. The rezoning would allow professional services and offices without the 5,000 sq. ft. restriction. The lower level of the building was previously used as office space, with the daycare on the upper level. The C -4 (Fringe Commercial) District would allow service businesses such as Vivid Image as a permitted use, rather than requiring a conditional use permit. There is adjacent C-4 zoned property to the west of this site and other nearby offices, professional services, and multi - family apartments. The City cemetery is located to the east. In considering the rezoning request, the Planning Commission should consider the purpose of the Zoning Ordinance and the Comprehensive Plan. The Zoning Ordinance specifies the purpose of the C -4 district as providing areas for general retail sales establishments, offices, and services which offer convenient services for residents and the surrounding area. The proposed professional services business/office would be consistent with that purpose. The Comprehensive Plan identifies the property as Traditional Residential Neighborhood, which reflected previous uses such as a funeral home and daycare. However, staff finds that the property's location next to the C-4 zoning district, it's prominent location on busy Highway 15, and the adjacent commercial properties provide an appropriate justification for rezoning to the C -4 district. Staff reviewed the rezoning request at the Planning staff meeting on December P and recommends rezoning the property from R -3 to C -4. A draft resolution with findings of fact and . the ordinance are attached for the Commission's review and recommendation. Cc: Steve Gasser, 19776 — 209` St. Randy and Mary Anderson, 521 Kay St SW (_0CC)1 0 MEMORANDUM DATE: December 19, 2007 for the December 27, 2007 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: PRELIMINARY AND FINAL PLAT OF YUREWS POND VIEW ADDITION, LOCATED IN THE ISLAND VIEW HEIGHTS DEVELOPMENT APPLICANTS: Milan Yurek, 1200 West Shore Dr. S.W. and Kenneth Stevens, 1820 West Shore Dr. S.W. Backaround Approval of a preliminary and final plat for Yurek's Pond View is requested by Milan Yurek and Kenneth Stevens, property owners. The plat is located in the existing Island View Heights development. The plat is requested to relocate a common lot line between the two properties, 1200 West Shore Dr. SW and 1820 West Shore Dr. SW, along a stormwater pond, for maintenance purposes. No additional lots will be created. The plat would dean up an unusual lot arrangement and relocate the lot line so that it makes sense for ownership and maintenance. Refer to attached plat and the attached Planning Commission staff report for additional information. Plannina Commission Meetina: The Planning Commission held a public hearing and considered the request at their December 18, 2007, meeting. There was no comment from the public, other than the applicants. The Commission questioned how the unusual lot arrangement happened. Staff stated that it appeared to be the result of issues created by three different additions coming together and the shared lot line between the two home sites not matching the water level of the pond. Therefore, the location of the lot line created an awkward lot arrangement that resulted in a piece of property behind 1200 W. Shore Dr. ( Yurek's) that is owned by 1820 West Shore Dr. SW (Steven's), that is not easily accessible to them' unless they cross the Yurek's property. Outlot A is a remnant from another addition that is also owned by the Yurek's and will be platted into one lot with their home site. The proposed plat would solve these multiple issues. Recommendation: The Planning Commission unanimously recommended approval of the preliminary and final plat with the findings and conditions in the attached resolution. do (p cc & • RESOLUTION NO. 13323 RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT FOR YUREWS POND VIEW ADDITION Whereas Milan and Debra Yurek and Kenneth and Ingred Stevens, property owners, have submitted a preliminary and final plat for Yurek's Pond View Addition with the following legal description: Lot 23, Block 1, Island View Heights Sixth Addition Lot 5, Block 2, Island View Heights Second Addition Outlot A, Island View Heights Fourth Addition Whereas, the Planning Commission held a public hearing and considered the preliminary and final plat request on December 18, 2007, and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat, subject to the following findings and conditions: I. All existing drainage and utility easements must be maintained as previously platted. 2. The applicants are responsible for recording the final plat and associated recording fees. Adopted by the City Council this 27 day of December, 2007. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor CCr ~DIRECTORSREPORT-PLANNINGDEPARTMENT To:HutchinsonPlanningCommission From:BradEmans,DolfDaveHunstad,MilesSeppelt,ShanGhimire,Jean MOOD, Dimler,KentExner,JohnPaulson,MarkSchnobrich,MarcSebora,Gary Plotz,KenMerrill,JimPopp,DanHatten,DickNagy,RebeccaBowersand BonnieBaumetz(PersonsinattendanceatPlanningStaffMeeting(inbold) Date:December12,2007,forDecember18,2007,PlanningCommissionMeeting Applicant:MilanYurek,1200WestShoreDr.S.W. KennethStevens,1820WestShoreDr.S.W. ApprovalofapreliminaryandfinalplatforYurek'sPondViewisrequestedbyMilanYurekand KennethStevens,propertyowners.TheplatislocatedintheexistingIslandViewHeightsdevelopment. Theplatisrequestedtorelocateacommonlotlinebetweenthetwoproperties,1200WestShoreDr.SW and1820WestShoreDr.SW,alongastormwaterpond,formaintenancepurposes.Noadditionallots willbecreated.Theplatwouldcleanupanunusuallotarrangementandrelocatethelotlinesothatit makessenseforownershipandmaintenance.Refertoattachedplatforadditionaldetails. Preliminary and Final Plat Yurek's Pond View Addition Planning Commission — 12 -18-07 Page 2 • 9 0 Existing Zoning: 1200 West Shore Dr. S.W. and Outlot A — R -1 1820 West Shore Dr. S.W. — R -2 PD GENERAL INFORMATION Proposed Lot Sizes: Lot 1, Block 1: 33,916 sq. ft. Lot 2, Block 1: 59,399 sq. ft. Existing Land Use: Single Family Adjacent Land Use And Zoning: Single Family Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: 1200 West Shore Dr. S.W. was platted in Island View Heights Second Addition, Outlot A was platted in Island View Heights Fourth Addition, and 1820 West Shore Dr. S.W. was platted in Island View Heights Sixth Addition Applicable Regulations: Sections 153.36 and 153.50 of the City Code Analysis and Recommendation: The proposed plat is needed to relocate the lot lines among two existing home sites and one outlot for maintenance and ownership purposes. There are 3 plats involved with these properties. The existing shared lot line between the two home sites, 1200 West Shore Dr. S.W. and 1820 West Shore Dr. S.W., does not match with the water level of the pond. Therefore, the location of the lot line created an awkward lot arrangement that resulted in a piece of property behind 1200 W. Shore Dr. ( Yurek's) that is owned by 1820 West Shore Dr. SW (Steven's), however is not really accessible to them unless they cross the Yurek's property. Outlot A is a remnant from another addition that is also owned by the Yurek's and will be platted into one lot with their home site. The proposed plat would solve these multiple issues. Staff would recommend approval of the plat with the following recommendation: 1. All existing drainage and utility easements must be maintained as previously platted. 2. The applicants are responsible for recording the final plat and associated recording fees. Cc: Milan Yurek, 1200 West Shore Dr. S.W. Kenneth Stevens, 1820 West Shore Dr. S.W. �P Cc:-) 0 N I 11 YUREK'S POND VIEW ADDITION ir -r4 e"r"a---' 7 rrar+. YrI4bF r rrw rr. M Y y C —q C.L't r�.l -Y o � -7 5 r� / 22 1 I I 1 I I PARK I ^ ' I J Y.aW 12 ^\ 3 f� 1 23 6 2 BLOCK 1 1� S N� R � �--v- 1 10 II G O O� \\ Q� P �' `6�wYy AIryY = rY.i M1w.Wrwl4Y w•Lw Y�Yw�Yr�M TY qr. Y �YIIw Y�t�w�bO+6 FYI. b iwY.1 w. rbr rOY 4W 1O I0T IfrN I..i Yw +y..rw4 r.Y4w Ylrl llH+p �YY�MYlM�w1Yr.4�ir Mr1YY u LL Ya L Y 1P' IOIH rlll Alb wrl Y r rY. wY Y� YSS w A r HIY \w Y.r+. r.� YY r.rl rYMY. YrMrYr.Y.+YbrYr Yirq . L YyYYi�r+.+rYw YY.rY�rw . ®� yr.C.r rYY.ltir YYw�rwYY V. q•r u rrrr rrwyw YW rM�rY W- .MrYiiY�w, Y/Y4r�Wr.4Y rr ma srw+rYrr rrlyw Yr.rr_rw aY ]G Ala r�i4'iYrl7>�+r+. 14�� w3�w�aT +7+awrrr ++.. r Yr rr+• Y�w4r Y e0 vr.Nr w.�.w.... �+rH Yrw�r_r+ a4. asY.ar.w.lr rv. Y1 YiY rYl rrr �4 M6 rl�yYr+rt�rwrywlrY Y.Mr I.Yr. rrr.b_r+ d rrrr�r.r_rw o. wrwr. rY. ww rr4 rYrrrrr.w.rwr_r+ .e_. r.�rvr. r.+rr. llri. Wwl t.s Irw.a Orir Y f/Y Y Y.r �rrr Y�Y�� MM1 =Ywrl rry..w1�YY�1iY�fi.w m� +_IY �X r.Y YY w•YYY� M�� rwYYwv. Yr Gra �. i- i i p I �\ V \ J I I Ja•1 ) PARK rev. rer Ll ��_ I 9 YUREK'S POND VIEW ADDITION %Of PRELIMINARY PLAT W 6 Y L tl�1w99 A.I Y.IY. rr.1. rs r� x.1o�.w r Y14Y4YA191l iM /FIY 014 tlA � 191tl �tl K1R. .,.. 01111.1 nta.sr �l�i.w� w rin.tlw r r.10f ID1 L L0 I Iw4•rwyR Qu�tlr.mw� m I, L I YI ti ..tlN f111 �I�rM •OMR .IrL11>� 1.1LYL . RA. KI IOIa wa aa.w .1i r.1�1w �� m19 Rl k1 9YL9I -I. rrlY a1.19 rOLROOIa �9wI r.0 Y.rWY -1YI Ii.I -tlYl Y_Nw� -iY R� -aY. 4r�WM -Itl In Y. -1r ar.IM MA -IY YI tlM -/4 rrulul w 11... MII � -sr rruwl -�.r r..... r -ar r.10f ID1 L L0 I Iw4•rwyR Qu�tlr.mw� m I, L I YI ti ..tlN f111 �I�rM •OMR MEMORANDUM DATE: December 19, 2007 for the December 27, 2007 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: REZONING OF PROPERTY LOCATED ON BLOCK 33, SOUTH HALF HUTCHINSON FROM C-3 (CENTRAL COMMERCIAL) TO R -2 (MEDIUM DENSITY RESIDENTIAL) APPLICANT: Faith Lutheran Church, 335 Main Street S. Backaround: Faith Lutheran Church is requesting a rezoning of property located at Block 33, South Half Hutchinson, from C -3 (Downtown Commercial) to R -2 (Medium Density Residential). The rezoning is needed for a future expansion of the church. Churches are not currently allowed in the C-3 zoning district, however the church was built prior to modem zoning ordinances and was allowed by earlier ordinances. Therefore, it is considered a legally non - conforming use that is permitted in the current state, however the use cannot be expanded. Rezoning the property to R -2 will allow the church to apply for a conditional use permit for future expansions. Additional applications and review will occur in the future when the church is ready to move forward with the expansion. Additional information is contained in the attached Planning Commission staff report. Plannina Commission Meetina: The Planning Commission held a public hearing and considered the request at their December 18, 2007, meeting. There was no comment from the public, other than from the applicant. The Planning Commission discussed the timeline of the proposed expansion of the church and the status of the Hope Center. The applicant stated that the Hope Center would be demolished for the expansion. The church would like to begin construction on the expansion by fall 2008; however the staging of the project will depend upon fundraising and approval of the church members. After briefly discussing the proposed rezoning, the Commission recommended approval of the rezoning to R -2 (Medium Density Residential). Recommendation: The Planning Commission unanimously recommended approval to rezone the property to R -2 with the findings and conditions in the attached resolution. C C C;) 3 RESOLUTION NO. 13324 RESOLUTION APPROVING A REZONING OF BLOCK 33 SOUTH HALF HUTCHINSON, FROM C -3 (CENTRAL COMMERCIAL) TO R-2 (MEDIUM DENSITY RESIDENTIAL) REQUESTED BY FAITH LUTHERAN CHURCH Whereas, Faith Lutheran Church, property owner, has requested approval of a rezoning from C -3 (Central Commercial) to R -2 (Medium Density Residential) to allow for expansion of the church, for the property identified as follows: Legal Description: Lots 1,2,3,4,5,6,7,8,9 and 10, Block 33, Townsite of Hutchinson South Half Whereas, the Planning Commission held a public hearing on December 18, 2007, on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the rezoning from C -3 (Central Commercial) to R -2 (Medium Density Residential), subject to the following findings and conditions: • 1. The rezoning would be consistent with the intent of the Comprehensive Plan and Zoning Ordinance and is adjacent to R -2 zoning. 2. The rezoning is necessary to allow for future expansion as churches are no longer permitted uses in the C -3 zoning district. Rezoning the property to R -2 will allow the church to apply for a conditional use permit for a planned expansion. 3. The rezoning action does not include other applications and approvals that are required by the Zoning Ordinance, such as the conditional use permit, site plan, platting and vacation of alley that are required prior to additions to present building, as required by the Zoning Ordinance. Additional conditions may he required in order to satisfy the specific standards during the review of future applications. Adopted by the City Council this 27"' day of December, 2007. ATTEST: Gary D. Plotz City Administrator i Steven W. Cook Mayor co c(-> 3 PUBLICATION NO. s ORDINANCE NO. 08-0491 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO REZONE BLOCK 33, SOUTH HALF HUTCHINSON FROM C -3 (CENTRAL COMMERCIAL) TO R -2 (MEDIUM DENSITY RESIDENTIAL) REQUESTED BY FAITH LUTHERAN CHURCH THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to rezone Block 33, South Half Hutchinson from C -3 (Central Commercial) to R -2 (Medium Density Residential). Section 2. That the property to be rezoned is described as follows: Lots 1,2 and 10, Block 33, Townsite of Hutchinson South Half Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 8 day of January, 2008. ATTEST: Gary D. Plotz City A dministra tor 0 Steven W. Cook Mayor (_0003 DIRECTORSREPORT-PLANNINGDEPARTMENT To:HutchinsonPlanningCommission Dimler,KentExner,JohnPaulson,MarkSchnobrich,MarcSehora,Gary BonnieBaumetz(PersonsinattendanceatPlanningStaffMeeting(inbold) Application:REZONINGOFPROPERTYLOCATEDONBLOCK33,SOUTHHALF HUTCHINSONFROMC-3TOR-2 REZONING FaithLutheranChurchisrequestingarezoningofpropertylocatedatBlock33,S.outhHalfHutchinson, fromC-3(DowntownCommercial)toR-2(MediumDensityResidential).Therezoningisneededfora futureexpansionofthechurch.ChurchesarenotcurrentlyallowedintheC-3zoningdistrict,however thechurchwasbuiltpriortomodernzoningordinancesandwasallowedbyearlierordinances. Therefore,itisconsideredalegallynon-conformingusethatispermittedinthecurrentstate,however theusecannotbeexpanded.RezoningthepropertytoR-2willallowthechurchtoapplyfora conditionalusepermitforfutureexpansions.Additionalapplicationsandreviewwilloccurinthe futurewhenthechurchisreadytomoveforwardwiththeexpansion. GCC)'3 0 E • Rezoning Block 33, South Halt Hutchinson Faith Lutheran Church -335 Main Street South Planning Commission — 12 -18-07 Page 2 GENERAL INFORMATION Existing Zoning: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: C -3 (Central Commercial) 2 acres (Block 33) Church Commercial and Single family Traditional Residential Neighborhood Zoning History: Four lots (parking lot) of Block 33 were rezoned from R -2 to C -3 in 1989. In 1989, the zoning ordinance permitted churches in the C -3 District. The present zoning ordinance does not allow churches in the C- 3 (Downtown Commercial) district. Applicable Regulations: Section 154.168 of the City Code Analysis and Recommendation: Churches are not currently permitted in the C -3 zoning district, however churches were permitted in older versions of the zoning ordinance. As the church was built prior to modern zoning ordinances and was historically permitted, it is considered a legally non - conforming use. Rezoning the property to R -2 is required to allow the church to apply for a conditional use permit for the expansion that is planned over the next couple of years. In considering the rezoning request, the Planning Commission should consider both the Comprehensive Plan and purpose of the Zoning Ordinance. The Zoning Ordinance specifies the purpose of the R -2 district (medium density residential) is to allow single - family homes and complementary uses (such as churches, schools, golf courses, etc). The Comprehensive Plan identifies the property as Traditional Residential Neighborhood, which would be consistent with the proposed rezoning. The property is also adjacent to existing property that is zoned R-2. Staff reviewed the rezoning request at the Planning staff meeting on December 3 and recommends rezoning the block from C -3 to R -2 to allow future expansion. Staff also discussed a proposed vacation of the alley through the block and recommended that the vacation wait until the property is platted and building plans are closer. The applicant has withdrawn the vacation application from current consideration, however wants to move forward with the rezoning. Additional applications and staff review will be required in the future when the church is ready to move forward with the expansion. Attached are a draft resolution with findings of fact and the ordinance for the rezoning from C -3 for the Planning Commission's approval. CpC��3 0 C N't V N1 () R A \ 9�) t� N/ TO: Mayor & City Council FROM: Kent Exner, City Engineer Randy DeVries, Water/Wastewater Manager RE: Consideration of Improvement Project Change Orders DATE: December 27, 2007 As construction has proceeded on the below listed projects there have been additional work, project scope revisions, and construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed to address these items: • • Change Order No. 1 — Letting No. 4/Project No. 07-04 — Wastewater Treatment Improvements Additional work necessary to increase capacity of the W -3 (non - potable) water system piping, pumps and controls; and add additional distribution hydrants. City stafJ'has requested this change, which will replace the wastewater treatment facility dependence on city potable water use for seal water of pumps and dean -up service at the wastewater treatment facilities. This improvement is expected to result in annual savings of approximately $50, 000 in water use. This Change Order results in a contract cost increase of $81, 385.00. • Change Order No. 2 — Letting No. 4/Project No. 07-04 — Wastewater Treatment Improvements Miscellaneous additional work and/or construction changes including electrical control patch panels, plumbing revisions, pump power lines, pump tunnel lighting, isolation valve to membrane process line, and incoming power distribution changes. This Change Order results in a contract cost increase of$31,475.00. o Change Order No. 3 —Letting No. 2/Project No. 07 -02 —Hutchinson Dam Replacement Miscellaneous additional work and/or construction changes including silt removal, additional rock and piling revisions. This Change Order results in a contract cost increase of $35, 764.55. o Change Order No. I —Letting No. I/Project No. 07 -01 — TH7 /School Road Underpass Miscellaneous additional work and/or construction. This Change Order results in a contract cost increase of $11,404. 00. o Change Order No. 3 — Letting No. 13/Project No. 06 -15 — W WTF SCADA System Miscellaneous additional work and/or construction. This Change Order results in a contract cast increase of $19, 318.00. u We recommend that the above Change Orders be approved in the amounts listed. cc: Gary Plotz, City Administrator c�ca> CHANGE ORDER COMMENCEMENT OF DATE OF ISSUANCE December 6.2007 CONTRACT TIME June 12.2007 OWNER City of Hutchinson. Minnesota CONTRACTOR John T. Jones Construction CpmDanV PROJECT Wastewater Treatment Plant Improvements CONTRACT NO. L4/P07-04 ENGINEER Donohue & Associates Inc YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENTS: 0 • DESCRIPTION: Modify the designed W -3 water system at the request of the City. The additions to the W3 system will result in a significant operational costs savings for the wastewater treatment facilities. Refer to Attachment A for further detailed descriptions and pricing information REASON FOR CHANGE ORDER Requested by the City to result in a significant operational cost savings for the wastewater treatment facilities by switching from potable water use to non - potable water for selected plant equipment operations. ATTACHMENTS: Refer to Attachment A to this Change Order for further detailed summary of item description, reason, and cost information. CHANGE IN CONTRACT PRICE Original Contract Price: $ 11.100.000.00 Net increase (decrease) from previous Change Orders: $ 0.00 Net increase of this Change Order. $ 81,385.00 Revised Contract Price: $ 11.181,385.00 CHANGE IN CONTRACT TIMES Ori¢inal Contract Times: (dales or dares) Substantial Completion July 11.2008 Ready for Final Payment September 9.2008 Net increase (decrease) from previous Change Orders: (days) Substantial Completion: 0 Days Ready for Final Payment: 0 Days Net increase (decrease) of this Change Order: (days) Substantial Completion: 0 Days Ready for Final Payment: 0 Days Revised Contract Times: (days or dam) Substantial Completion no cban¢e Ready for Final Payment no chance CONTRACTOR agrees that this Change Order includes any and all costs associated with or resulting from the change ordered herein, including all impacts, delays, and accelerated costs. Other than the dollar amount and time allowance listed above, there shall be no other dollar or time compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO. RECOMMENDED: By: t1 - 0 EN 4EEJR/ (stg au e) Date: � o 1 / 240;" APPROVED: Bar OWNER (sigma") Date: ACCEPTED: By N RACfOR (stgaaave) Date. I2'( ( ( ATTACHMENT A TO CHANGE ORDER NO. 1 4 0 This change order contains the following item described below: 1. Expand the W3 water system: This major cost item is for additional work associated with the W3 system at the wastewater treatment plant. This work was requested by the City, and will result in a significant operating cost savings to the wastewater facility by switching from potable water to non - potable water use for certain treatment processes. Non - potable water is generated within and available from the wastewater facility at no additional cost. This change will replace the wastewater treatment facility dependence on potable water use for the seal water system of the pumps and provide clean -up service water for routine cleanup maintenance. This additional work to increase the W3 capacity and distribution involved up- sizing the capacity of the W3 pumps, increasing the sizing of the piping, expanding the distribution points, modifiying the variable frequency drives to match the increased capacity of the W3 pumps, additional isolation valves, check valves, and pressure relief valves, added building outlets and added distribution between additional existing facility buildings.. Savings over a twenty year period for switching from potable water to plant W3 water is expected to be greater than $1,000,000. This computes to an annual savings of $50,000. Refer to Appendix 1 for the cost documentation associated with this change. Included as the • first page of the cost documentation is a cost summ ary of the additional work provided, and broken down by contractor. Add to contract amount: $81,385.00 There will be no increase in contract time as a result of this added work. (' (d,) APPENDIX 1 COST INFORMATION SUMMARY Letting and Project Number L4/P07 -04 This major cost item is for additional work associated with the W3 system at the wastewater treatment plant. This work was requested by the City, and will result in a significant operating cost savings to the wastewater facility by switching from potable water to non - potable water use for certain treatment processes. Non - potable water is generated within and available from the wastewater facility at no additional cost. This additional work to increase the W3 capacity and distribution involved up- sizing the capacity of the W3 pumps, increasing the sizing of the piping, expanding the distribution points, modifiying the variable frequency drives to match the increased capacity of the W3 pumps, additional isolation valves, check valves, and pressure relief valves, added building outlets and added distribution between additional existing facility buildings.. The General Contractor has provided the following summary of costing as follows (all the detailed costing information follows this summary): • The following work is provided by the excavating subcontractor R &R Excavating — phone 320 - 587 -5918 through the General Contractor: • 1. Installed cost of 10401f of 6" PVC (W -3) pipe in lieu of 3 ": $9,484.00 2. Three additional Tee's at $446.00 each: $1,338.00 3. Installed cost of 751f of 2" PVC W -3: $2,520.00 4. Installed cost of three Zurn post hydrant's with accessories at $3,188.25 each: $9,564.76 5. Round -off adjustment: $1.24 Total R &R subcontract cost: $22,908.00 The following work is provided by the electrical subcontractor Electrical Installation and Maintenance Co. -phone 763 - 479 -3744 through the General Contractor: 1. Electrical changes for VFD, Harmonic Filter from 7 `/z hp to 25 hp., equipment manufactured by Siemens, material cost change: $11,867.00 2. Electrical conduit and wire changes, equipment supplied by electrical wholesaler, material cost change: $1,175.00 • IQCd0 3. Labor, tax, and electrical contractor (EIM) profit: $3,419.00 Total EIM subcontractor cost: $16,461.00 • The following additional work will be completed by the General Contractor John T Jones Construction Co. Phone — 701- 232 -3358: 1. Pump, motor, PRV change up- sizing from 7 % to 25 hp., piping, valves for building 30, sales tax, expendable materials, and material handling (JTJ), Grundfos pumps supplied by General Repair Service, material cost: $17,976.00 2. Contractor labor (JTJ) cost: $15,460.00 3.. Insurance, bonds, contractor markup and markup on subcontractors: $8,580.00 Total Cost for Change Order No. 1: $81,385.00 • • mod) = CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234-4209 Shftt 1 of CHANGE ORDER NQ. 1 aatis im, John T Jones Construction Company Letting No. 4 Project No. 07 -04 P O Box 2424 Contractor: Faro ND 58108 Project Location: WWTF Improvements Project o ui a i rc= y U W o p O Requested by the City to result In a significant operational cost savings for the wastewater treatment facilities by switching from potable water use to non -potable water for selected plant equipment operations. Item No. Spec. Ref. Item Name Unit Quan Unit Price Amount INCREASE ITEMS: Modivy the designed W -3 water system. (see Attachment A) Lump Sum 1 $81,385.00 $81,385.00 TOTAL INCREASE ITEMS $81,385.00 DECREASE ITEMS: TOTAL DECREASE ITEMS $0.00 NET INCREASE ---------------------------- - - - - -- $81,385.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 81.385.00 addN(deduct). An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS ADD17IONIDEDUCTK M TOTAL $11,100,000.00 $0.00 $81,385.00 $11,181,385.00 " APPROVED BY HUTCHINSON CITY COUNCIL ON 12/27/2007 (OcCO CHANGEORDERCOMMENCEMENTOF NQvember28,2007June12,2007 DATEOFISSUANCECONTRACTTIME OWNERCityofHutchinson.Minnesota CONfRACfORJohnT.JonesConstructionCompany PROJECTWastewaterTreatmentPlantImprovementsCONfRACfNO. tAIPO? ..{)4 ENGINEER DonohueAssociates,Inc. YOUAREDmECTEDTOMAKETHEFOLLOWINGCHANGESINTHECONfRACTDOCUMENTS: DESCRIPTION, ModifyfiberopticpanelsatCityrequest,modifyplumbingsystemattherequestofMinnesotaPlumbingreview board,addpowerfeedtosumppumps,addlightingtopumproomtunnelatCityrequest,add12inchbutterflyvalveat Cityrequest,deleteHutchinsonUtilitytransformerandbringelectricalfeeduptocode.RefertoAttachmentAforfurther detaileddescriptionsandpricinginformation. REASONFORCHANGEORDER: ItemsareatCityrequest,Utilityrequest,andplumbingreviewrecommendations. ATIACHMENTS; RefertoAttachmentAtothisChangeOrderforfurtherdetailedsummaryofitemdescriptions,reasons,andcost information. CHANGE[NCONTRACfPRICE CHANGEINCONfRACTTIMES OriginalContractPrice:OriginalContractTimes: (dimordOles) JulyII,2008 SubstantialCompletion: 11,100,000.00 September9,2008 ReadyforFinalPayment: NetincreasefrompreviousChangeOrders:Netincrease(decrease)frompreviousChangeOrders: (days) SubstantialCompletion:Days 81.385.00 ReadyforFinalPayment:Days NetincreaseofthisChangeOrder:Netincrease(decrease)ofthisChangeOrder: (days) SubstantialCompletion: Days 32,475.00 Days ReadyforFinalPayment: RevisedContractPrice:RevisedContractTimes: (daysordales) SubstantialCompletion:nochange 11,213,860.00 ReadyforFinalPayment: nochange CONlRACTORagreesthatthisChangeOrderincludesanyandallcostsassociatedwithorresultingfromthechange orderedherein,includingallimpacts,dela)'5,andacceleratedcosts.Otherthanthedollaramountandtimeallowance listedabove,thereshallbenootherdollarortimecompensationasaresultofthisChangeOrder. TIllSDOCUMENfSHALLBECOMEANAMENDMENTTOTHECONlRACTANDALL STIPULATIONSANDCOVENANfSOFTIlECONfRACfSHALLAPPLYHERETO. RECOMMENDED, ACCEPTED: By:_ OWNER Date: Date ATTACHMENT A TO CHANGE ORDER NO.2 • This change order contains several items that are described below: Electrical control patch panels. Add five electrical control patch panels and for modify the fiber optic cables to eight conductors. This is in conjunction to another existing project for updating site communications, and will "tie -in" both projects to a common control and communication system. Refer to Appendix 1 for the cost documentation associated with this change. Add to contract amount: $3,882.00 2. Plumbing revisions. Add additional vent lines and plumbing modifications to the building drain hubs as a result of the plan review conducted by the Minnesota Department of Labor and Industry. This review was conducted after the project went to construction, and the plumbing review agency recommended a preference to provide separate vent lines for the buildings floor drain systems. Refer to Appendix 2 for the cost documentation associated with this change. Add to contract amount: $11,929.00 3. Add pump power lines. Add additional conduits and wiring from the MCC to the pump, and provided additions to the MCC for equipment to provide electrical power to pumps 55 -SP -1 • and -2. Refer to Appendix 3 for the cost documentation associated with this change. Add to contract amount: $2,673.00 4. Add pump tunnel lighting. Lighting is being added in a lower tunnel adjacent to the pump room to provide lighted access to valves. This was done at the request of the City to provide lighted access to the area and the valves for maintenance and operation. Refer to Appendix 4 for the cost documentation associated with this change. Add to contract amount: $2,587.00 5. Add isolation valve to membrane process line. Add a 12 inch butterfly valve in the Permeate Line ahead of a filter that was added by Zenon for their membrane equipment. Valve is required to facilitate periodic cleaning of the filter. Refer to Appendix 5 for the cost documentation associated with this change. Add to contract amount: $2,619.00 C� (Q(6� 6. Incoming power distribution changes. Delete a Hutchinson Utility's famished transformer and bring up to code the conductors from the transformer to Building 10 and Building 30. Hutchinson Utility will save $15,000 for not having to furnish a second transformer. The up date to code would also apply if the second transformer were to be furnished. Add fused disconnects have at the transformer. Refer to Appendix 6 for the cost documentation • associated with this change. Add to contract amount: $8,785.00 Net add to contract amount: $32,475.00 There will be no increase in contract time as a result of this added work. • • (Occ�� - CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 2344209 Sheet I of CHANGE ORDER NO. 2 Dated: 12MWOot John T Jones Construction Company Letting No. 4 Project No. 07-04 P 0 Box 2424 Contractor: Faro ND 58108 Project Location: WWTF Improvements Project zz iii z = W a W 0 Modify fiber optic panels at Clty's request, modify plumbing system at the reqeust of Minnesota Plumbing review board, add power feed to sump pumps, add lighting to pump room tunnel at City request, add 12 Inch butterfly valve at Ctty request, delete Hutchinson Utilities transformer and bring electrical feed up to code. Refer to attachment A for further detailed description. Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: Electrical control patch panels. Lump Sum 1 $3,882.00 $3,882.00 Plumbing revisions Lump Sum 1 $11,929.00 $11,929.00 Add pump power lines. Lump Sum 1 $2,673.00 $2,673.00 Add pump tunnel lighting. Lump Sum 1 $2,587.00 $2,587.00 Add isolation valve to membrane process line. Lump Sum 1 $2,619.00 $2,619.00 Incoming power distribution changes. Lump Sum 1 $8,785.00 $8,785.00 Am TOTAL INCREASE ITEMS $32,475.00 DECREASE ITEMS: TOTAL DECREASE ITEMS $0.00 NET INCREASE —•-------------------- •--- •- - - - - -- $32,475.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 32.475.00 (add)I(deduGt)r An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/DEDUCT" TOTAL $11,100,000.00 $81,385.00 $32,476.00 $11,213,860.00 ONPPROVED BY HUTCHINSON CITY COUNCIL ON 12/27/2007 (_ (60 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT �� 711 HASSAN ST SE, HUTCHINSON MN 55350 (320) 2344209 shost = CHANGE ORDER NO. 3 Dated: 12 -14-07 Letting No. 2 Project No. 07 -02 • Park Construction 23260 Main St, Suite 6 Contractor: Hampton MN 55031 Project Location: Crow River Dam Work Inlcludes final adjustments to earthwork quantities. Changes In quantites were caused by lowering the dam crest ki a and removing additional silt material requiring the need for additiona fill and additional excavation. With the deeper i upstream pool, additional baserock was required to fill upstream of the sheet pile wall and accounts for approximately 112 ch of the additional material. The remaining addtlonal quantity needed Is due to the large rock and difficulties building rock o depths to exactly 3.75 feet as well as rock quantities being calculated per volume and measured and paid for per ton. The Z conversion factor used to covert volume of rock Into tons likely needed to be slightly higher for the base rock material a used. This quantity is between 5 -10 % of the original quantity and Is considered acceptable construction tolerances for re the material used. Field conditions require a larger concrete platform to fit within the existing gate house structure thus, W additional concrete, guard rail and added length to the steal beam is required. Deductions to the contract Include a o reduction in boulders due to the increased size of boulders used as well as a reduced length of steel pile required to provi Item No]l Spec. Ref. Item Name Unit Quantity Unft Price Amount INCREASE ITEMS: 5.1 02300 Sift Removal CY 702 $8.50 $5,967.00 5.2 02300 Unclassified Excavation CY 748 $2.55 $1,907.40 5.3 02300 Random Fill CY 17 $5.60 $95.20 5.7 02375 Base Rock, Furnish & Deliver Tons 574.0 $48.50 $27,839.00 5.8 02375 Base Rock, Place Tons 700.0 $7.90 $5,530.00 A1.2 03300 Reinforced Concrete SF 80 $20.00 $1,600.00 A1.3 05501 Guard Rail LF 17 $130.00 $2,210.00 5 02455 Steal Beam LF 2 $643.00 $1,446.75 TOTAL INCREASE ITEMS $46,595.3 DECREASE ITEMS: 5.4 02375 Boulders Furnish & Deliver EA -23 $209.00 ($4,807.00) 5.5 02375 Boulders, Place EA -23 $69.60 ($1,600.80) A1.4 02455 Steel Piles LF -20 $153.00 ($3,060.00) A2.2 02375 Boulders Furnish & Deliver EA -5 $203.00 ($1,015.00) A2.3 02375 Boulders, Place EA -5 $69.60 ($348.00) TOTAL DECREASE ITEMS ($10,830.80) NET INCREASE — •--------------- •------- - - - - -- $35,784.55 with the Contract and Specifications, the contract amount shall be adjusted In the amount of $ 35.764.55 r a accordance dd)1(deduet)r An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT PREVIOUS ADDITIONSiDEDUCTIONS THIS ADDITION/DGBUCTION TOTAL AMOUNT $946,348.85 $50,52230 $35,764.55 $1,032,636.70 A PPROVED: APPROVED: Contractor: Park Construction Co. City Engineer: Kent timer DATED: DATED: 1212712007 VED: APPROVED: Consultant: Barr Engineering Mayor: Steven W Cook DATED: DATED: 12/27/2007 (O(a) �y iCliX HUTCHINSON - ENGINEEFJ flEPJ1RTMM 114; SAN ST SE, 'HUTCHINSON Mtll ZB} 234 -4Z iryy, .} ,..2 3%Y e M .CfJ- a. }�.S rM 1 x N ✓ CHAN - �ORDF.R -A l • R & R Excavating 1149 Hwy 22 South Contractor: Hutchinson MN 55350 Lettln No. 1 Pro'ect No. 07 -01 Pro'ect Location: TH 7 /Scholl Road Underpass zo ui z r z LL O 0 Miscellaneious additional work. Item No. J Spec. Ref. Item Name antity Unit Price Amount INCREASE ITEMS: 22.0 2211.503 Aggregate Base (CV) CL 5 (25% Crushed) CY 56 $33.15 $1,856.40 2123.501 Excavate 1.0'x0.5' LF 150 $7.50 $1,125.00 2502.501 12' HDPE Pipe LF 30 $17.83 $534.90 2502.501 4' PERF PE Drain Tile LF 150 $3.50 $525.00 2502.501 6' PERF PE Drain Tile LF 300 $4.00 $1,200.00 2582.501 Pavement Message (Handicapped 5 mboO Epoxy EA 2 $125.00 $250.00 2582.501 Pavement Message (Left Arrow) Epoxy EA 2 $125.00 $250.00 2582.501 Pavement Message (Right Arrow) Epoxy EA 2 $175.00 $350.00 2582.501 4" Double Yellow Epoxy LF 1578 $1.80 $2,840.40 3582.501 4" White Epoxy LF 261 $1.80 $469.80 2531.507 6' Driveway, Additional for High Early SY 299 $3.23 $965.77 TOTAL INCREASE ITEMS $10 P & O Percent 10% $1,036.73 $1,036.73 NET INCREASE -- - ---- - - - - -- - - - -- $11,404.00 r In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $ 11.404.00 add)1(deduGM An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. -OWNAL ._ CONTRACT AMOtR17 PREV110MAOgIT1ONS{DEDUCTIONS THIS ADINTIONMEDIdC71AlF. ". TOTAL. $458,237. $0.00 $11,404.00 $469.641.01 PPROV ntractor: R & R Excavating Inc DATED: j Z _ APPROVED: City Engineer. Kent Exner DATED: 12/27)2007 VED: City Administrator: Gary Plotz DATED: APPROVED: Mayor. Steven W Cook DATED: 12/27/2007 (,cC�A� DATEOFISSUANCEDecember12,20079.2007 CityofHutchinson,Minnesota ElectricalInstallationMaintenance CONTRACTNO._1~1_11_4_ WWTP-5CADASystem;LettingNo.13/Contract06-15 DonohueAssociates,Inc. DESCRIPTION:1.MAKECHANGESRELATEDTOANTENNAPOLEHEIGHTSANDADDITIONOFAREA LIGHTING.SEEITEMS1TO5,ATI'ACHJv1ENTA. 2.CHANGESUBSTANTIALCOMPLETIONDATEFORPHASEIIWORKTOJANUARY28.2008, FINALCOMPLETIONDATETOFEBRUARY27,2008.SEEITEM6.AITACHMENTA. 3.REPAIRDEFECTIVEEXISTINGPLANTEQUIPMENTANDADDSCADAFUNCTIONALITY. SEEITEM7,AITACHMENTA. REASONFORCHANGEORDER:RADIOPATHTESTINGREQUIRESINCREASEDANTENNAPOLEHEIGHTS FROMTHOSEINORIGNALCONTRACT.OWNERREQUESTFORSTAREALIGIITING.EXISTING DEFECTIVEEQUIPMENTREPAIR.ANDINCREASEDSCADASYSTEMFUNCTIONALITY. ATTACHMENTS: CHANGEINCONTRACTPRICE OriginalContractPrice:OriginalContractTimes: October30,2007 SubstantialCompletion:PhaseII 812,896.00 PhaseII-November29,2007 ReadyforFinalPayment: Netincrease(decrease)frompreviousChangeOrders:Netincrease(decrease)frompreviousChangeOrders: nQchange SubstantialCompletion: ~53.941.25 ReadyforFinalPayment:nochange Netincrease(decrease)ofthisChangeOrder:Netincrease(decrease)ofthisChangeOrder: SubstantialCompletion: 90 +29.318.00 ReadyforFinalPayment: 90 RevisedContractPrice:RevisedContractTimes: SubstantialCompletion:PhaseII-January28,2008 788,272.75 ReadyforFinalPayment:PhaseIIFebruary27,2008 CONTRAcrORagreesthatthisChangeOrderincludesanyandallcostsassociatedwithorresultingfromthechangeordered herein,includingallimpacts,delays,andacceleratedcosts.Otherthanthedollaramountandtimeallowancelistedabove, thereshallbenootherdollarortimecompensationasaresultofthisChangeOrder. CONTRAcrOR OWNER Date:(2 Date: Donohue&Associates,Inc.CHANGEORDER CO·3 ProjectNo.11114 (Qed') ATTACHMENT A TO CHANGE ORDER NUMBER 3 • City of Hutchinson WWTP SCADA Project Letting No. 13 Contract Number 06-15 December 12, 2007 Change Ordered Herewith: Several changes to the original contract for the City of Hutchinson WWTP SCADA Project, Letting Number 13, Contract Number 06-15 are required for completion of the project. These changes include the following: 1. Increase in the antenna pole heights for five of the remote minor lift station sites. 2. The use of an existing pole for one minor lift station 3. Addition of area lighting to two of the antenna poles. 4. Inclusion of an antenna pole and related conduit and wiring for one lift station not currently included in the project. 5. City permit fees for antenna mounting at each minor and major remote lift station. 6. Addition of contract time for the completion of Phase Il work. 7. Addition of out of scope SCADA programming and wiring changes brought about by testing of Phase I SCADA system testing. Each of these changes is further defined in the Change Order No. 3 Items described below. Change Order Number 3 — Item 1 increases the antenna heights for five of the remote minor lift station sites from the 20' shown in the contract documents to 30'. The original height of 20' was indicated by initial computer based radio propagation modeling. A physical radio signal strength test performed with actual radio equipment installed indicates five of the lift station sites require a 30' antenna height to ensure uninterrupted radio communications. The Contractor's cost for this change is s ummarize d in Attachment B; and includes credit for the original 20' pole. These costs have been reviewed and are reasonable for the work required. The antenna pole height increase is required at the following remote minor lift stations: ➢ McDonald's Lift Station ➢ Stony Point Lift Station • Shady Ridge Lift Station • Campbell Lane Lift Station • Delaware Lift Station Change Order Number 3 — Item 2 deducts the 20' antenna pole at the Otter Lake mirror lift station. An existing lighting pole in this are will be used for antenna mounting at this site. The Contractor's credit for this change is summarized in Attachment B. This credit has been reviewed and is reasonable for the decreased materials. • Change Order Number 3 — Attachment A Page 1 of 2 c0c (A> Change Order Number 3 — Item 3 adds area lighting for two of the minor lift station sites. The Contractor's cost for this change is s ummarize d in Attachment B. These costs have been • reviewed and are reasonable for the work requited. The addition of area lighting is required at the following remote minor lift stations: ➢ Elementary Lift Station Flighway 15 Lift Station Change Order Number 3 — Item 4 adds the costs for an antenna pole, antenna mounting, and all related electrical conduit, wiring, and installation costs for the Elementary Lift Station. Change Order No. 2, which added the minor lift stations (originally deleted in Change Order No. 1) back to the Project did not include this lift station. The Elementary Lift Station work was not included in Change Order No. 2 due to the fact the City had elected to add the new lift station control panel and radio outside the scope of this Project. The work performed by the City outside the Contract did not include the antenna pole, antenna mounting, and all related electrical conduit, wiring, and installation costs. The Contractor's cost for this change is summarized in Attachment B. These costs have been reviewed and are reasonable for the work required. Change Order Number 3 — Item 5 adds City permit fees of $35 for antenna mounting at each of the minor and major lift stations, for a total of 13 sites. These fees are not typical construction permitting fees, and were not included in the Contractor's original contract costs. The Contractor's cost for this change is summarized in Attachment B. Change Order Number 3 — Item 6 adds 90 days to both the substantial and final completion dates for the Phase II work. The Contractor has experienced delays due to time spent in the decision [Waking process for the antenna pole height and type changes, and additional lead times • necessitated by the increased antenna pole heights. The need for the time extension for Phase II work was also driven by the increased time required for Phase I completion, approved in Change Order No. 2. Change Order Number 3 — Item 7 repairs equipment found defective during testing of the Phase I SCADA system testing and adds additional unspecified functionality to the SCADA system The Contractor's cost for this change is summarized in Attachment D. These costs have been reviewed and are reasonable for the work required. The contractor has submitted costs for the above change items in response to the proposed changes requested These costs are in line with previously identified unit prices, or have been negotiated and deemed reasonable by Donohue & Associates, Inc. These changes are summarized below: Change Order No.3 S Item Change in Contract Price Change in Contract Time Items 1 to 6 +$14,069 +90 days substantial completion +90 days final completion Item 7 +$15,249 No Change • Change Order Number 3 — Attachment A Page 2 of 2 ( CA CHANGE ORDER NO:` !214-07 tamed Letting No. 2 Project No. 07 -02 • Park Construction 23280 Main St, Suite 6 - ontractor: Hampton MN 55031 Project Location: Crow River Dam Work inlcludes final adjustments to earthwork quantities. Changes In quantites were caused by lowering the dam crest ki (9 and removing additional silt material requiring the need for additiona fill and additional excavation. Wfth the deeper upstream pool, additional baserock was required to fill upstream of the sheet pile wail and accounts for approximately 112 L) of the additional material. The remaining addtional quantity needed Is due to the large rock and difficulties building rock o depths to exactly 3.75 feet as well as rock quantities being calculated per volume and measured and paid for per ton. The Z 0 conversion factor used to covert volume of rock into tons likely needed to be slightly higher for the base rock material used. This quantity is between 5 -10 % of the original quantity and Is considered acceptable construction tolerances for M R the material used. Field conditions require a larger concrete platform to fit within the existing gate house structure thus, W additional concrete, guard rail and added length to the steal beam is required. Deductions to the contract include a o reduction In boulders due to the increased size of boulders used as well as a reduced length of steel pile required to provl Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: 5.1 02300 Sitt Removal CY 702 $8.50 $5,967.00 5.2 02300 Unclassified Excavation CY 748 $2.55 $1,907.40 5.3 02300 Random Fill CY 17 $5.60 $95.20 5.7 02375 Base Rods, Furnish & Deliver Tons 574.0 $48.50 $27,839.00 5.8 02375 Base Rod(, Place Tons 700.0 $7.90 $5,530.00 A1.2 03300 Reinforced Concrete SF 80 $20.00 $1,600.00 A1.3 05501 Guard Rail LF 17 $130.00 $2,210.00 A1.5 02455 Steal Beam LF 2 $643.00 $1,446.75 TOTAL INCREASE ITEMS $46,595.3 DECREASE ITEMS: 5.4 02375 Boulders Furnish & Deliver EA -23 $209.00 ($4,807.00) 5.5 02375 Boulders, Place EA -23 $69.60 ($1,600.80 A1.4 02455 Steel Piles LF -20 $153.00 ($3,060.00 A2.2 02375 Boulders Furnish & Deliver EA -5 $203.00 $1,015.00) A2.3 02375 Boulders, Place EA -5 $69.60 ($348.00 TOTAL DECREASE ITEMS ($10,830.80) NET INCREASE -- ----- •--- - - - - -- $35,764.55 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 35.764.55 (add)/(deduct) An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT: PREVIOUS ADDITIONMEDUCTIONS THIS ADDITION/DEDUCT" TOTAL AMOUNT $946.349.85 =50.522.30 $35,764.55 $1,032,636.70 APPROVED: APPROVED: Contractor. Park Construction Co. City Engineer: Kent Exner DATED: DATED: 12/27/2007 PPpVED: APPROVED: Consultant: Barr Engineering Mayor: Steven W Cook DATED: DATED: 12127/2007 Lo ) CHANGE ORDER NO. 3 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234 -4209 sheets oft TRACTOR: Electrical Installation & Maintenance Letting No. 13 Project No. 06 -15 T WO Co Rd 90, Maple Plain MN 55359 1 Project Location: WWTF - SCADA System DESCRIPTION OF CHANGE: 1. Make changes related to antenna pole heights & addition of area lighting. 2. Change substantial completion date for Phase II work to January 28, 2008. Final completion date to February 27, 2008. 3. Repair defective existing plant qulpment and add scads functionality. Dated: 12/19/2007 Item No. Spec. Ref. Item Name Unit Quanti Unit Price Amount INCREASE ITEMS: Make changes related to antenna pole heights & addition of area lighting. Change substantial completion date for Phase II work to January 28, 2008. Final completion date to February 27, 2008. Repair defective existing plant equipment and add scads functionality. LUMP SUM 1 $29,318.00 $29,318.00 NET INCREASE ------------------------- •--- •---- - -_ —•- 529,318.00 In accordance with the Contract and Specifications, the contract amount shall be increased in the amount of $29.318.00 . An xtension of 119 days shall be allowed for completion. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITIONIDEDUCTION TOTAL $812,896.00 ($53,941.25) $29,318.00 $788,272.75 APPROVED BY CITY COUNCIL ON THE 27TH DAY OF DECEMBER 2007. 0 (P Cad 0 M G M O R A N D U M TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Submittal of Public Works General Consulting Services Summary from SEH DATE: December 27, 2007 As previously requested by the City Council, SEH has prepared a summary of consulting services provided to the Public Works Department from July 1, 2007 to December 1, 2007. City staff has requested 37.85 hours of service over this five month timetiame resulting in an average of 1.75 hours/week and a total expense of $5,117.33. The use of these services is well below the previously agreed upon 5 hours/week parameter. cc: Gary Plotz, City Administrator r1 �J co CC) -A • SEH MEMORANDUM TO: Kent Exner, City Engineer City of Hutchinson FROM: John Rodeberg, Client Service Manager SEH Minnetonka DATE: December 3, 2007 RE: General Consulting Services Agreement SEH No. A- HUTCH0005.00 Dear Kent, As requested, the following report covers all work completed by SEH under our General Consulting Services contract with the City of Hutchinson from July 1, 2007 until December 1, 2007. The agreement between the City and SEH include up to 5 hours per week for general support services on my part, as well as on-call services requested by the City related to specific consulting needs. General SEH completed a total of 37.85 hours of billable time over the 5 month period (ave. 1.75 hours/week.) The total billing over this period, including all expenses and overhead, totaled $5,117.33. Major items of work included: Proiect Hoare Billin¢ Jeff Johnson, Specialist 6 $1,020.84 John Rodeberg 2.5 $ 433.88 Other expenses $ 79.25 Total $1,533.97 HATS Facility Fueling Review Andrew Roman 15 $1,415.70 John Rodeberc 3.0 $ 520.65 Total $1,936.35 TH 15 North/Roundabout Drainage Jeremy Walgrave Miscellaneous Work Support Staff for general services 2.0 Comp Plan analysis/review (JR) 1.5 Annexation review (JR) 2.0 Development review (JR) 2.0 Please let me know if you need any additional information or detail. 'Thanks for using SEH! • p:1�jftwgjul7A my 2Oe7.dm Short Ealott Hendrickson bc., 10901 Red circle Drive, Suae 200, Minnetonka, MN 66343 -9301 SEH Is an equal opportun[ty employer I w .sahlnc.e 962.912.2500 1 800.734.8767 I 962.912.2601 fax CC ( J C� 1 U 00 TO: Mayor and Council FROM: Tom Moss, Director of Information Technology RE: Cell Phone Reimbursement for Personal Use DATE: 12/17/2007 Per current City policy, employees issued City owned cell phones are required to reimburse the City of Hutchinson at a rate of $0.10 per minute for all personal calls. With the previous cell phone contract with Midwest Wireless, this reimbursement amount covered the actual cost of minutes used that was consistent regardless of the total number of minutes used each month. With the new contract, we purchase cell time in 4000 minute blocks. If the City exceeds the number of minutes contracted, we are charged $0.45 per minute. To ensure we avoid the situation that would have the employee reimbursing the City of Hutchinson at a rate of $0.10 per minute while the rate the City is charged $0.45 per minute, staff is recommending a change in the policy. The new policy would have employees cover the cost of a 4000 minute block and then be allowed to use those minutes for limited personal use. A monthly reimbursement of $2.00 would cover 50 minutes of personal use for each employee. If an employee exceeds the 50 minutes alloted the reimbursement price would be $0.45 per minute for each minute over 50 in a calendar month. It is requested that the Council consider for adoption the attached policy. I plan to attend the December 27 meeting to address any questions you may have. r1 U (V C-�-' ) Cell Phone Reimbursement for Personal use Cell Phone Reimbursement Reimbursement for personal use of City of Hutchinson Cellular phones shall be as . follows: The Internal Revenue Service (IRS) specifically includes cell phones as "listed property ", which requires employees to account for personal use. In order to meet IRS substantiation requirements, employees provided with city issued cellular phones will be responsible for verifying and reimbursement for personal usage. • The reimbursement for personal use is based on the current contract pricing with the City of Hutchinson cell phone provider. The reimbursement rate will be reviewed periodically and adjusted as necessary. Current reimbursement is $2.00 per calendar month paid on a monthly basis. The two dollar fee covers up to 50 minutes per month of personal calls. All personal calls over 50 minutes will be reimbursed at a rate of $0.45 per minute. By signing below you are acknowledging that you have reimbursed the City of Hutchinson for all personal calls at a rate of $2.00 per month to cover 50 minutes and $0.45 each minute over 50 in each calendar month. (Example for 60 minutes in one month.) • First 50 minutes = $2.00 Additional 10 minutes at $0.45 per minute = $ 4.50 Total reimbursement for the month = $ 6.50 Total Number of personal cell phone minutes Reimbursement for first 50 minutes $2.00 Reimbursement for each minute over 50 (Numw of MlnutE ) Total Reimbursement End user Signature Supervisor Signature x .$0.45 = for billing date of Date Date All reimbursements go to your supervisor for review. Supervisors will deliver all documentation and reimbursement payments to the Finance Department. • To: Mayor and City Council From: Mark Schnobrich, City Forester & John Olson, Public Works Manager RE: Hutchinson Utilities Commission Application for Tree Line USA Award The City of Hutchinson has seen 14 years of collaborative programming with the Hutchinson Utilities Commission and the many community forestry projects they have been a part of. From energy tree plantings on private property to Arbor Day programs and even shared tree pruning work crews and equipment. The National Arbor Day Foundation recognizes utilities like ours by • awarding them the "Tree Line U.S.A. Award". This award is similar to the Tree City U.S.A. award that we currently receive. However this award highlights those utility providers that go to extra lengths to make sure trees and proper tree care are part of the programs they have in their communities while still providing power to their customers. On behalf of the Hutchinson Utilities Commission and as part of our outstanding working relationship with them we would like to recommend that the City of Hutchinson apply for and fund this award application in honor of their support for our community forestry program. A fee of $150.00 is the funding needed for the year 2007. n �J Ca Cod TREE LINE USA Application Mail completed application with requested attachments to your State Forester no cater than November 1. The Tree Line USA award is made in recognition of work completed by the utility during the calendar year. Provide information only for the current year. Be sure application fee (made out to Nalionni Arhnr D. Fm.rcintionl is in .NdM !First veer fee is 5150. Subsequent veer fee is 575.1 As _F/:ck / o � j r4gn of H�k �5✓.. LL�:I:1 N1 eD p"M 5 ": ' 1 l9 (Title) (Name of utility) I herewith apply for official recognition as a TREE LINE USA Utility for - 0 d �- having met the requirements set forth by The National lo Arbor Day Foundation as noted bellow:. y 08f Requirement I: Qual i Cam A. Check One: e use - Priming Trees Near Electric Utility Lines: A Field Pocket Guide for Qualified Line Clearance Tree Workers." Number in use this year. 10- We use a different field guide. Copy attached. Number in use this year. Attach evidence (copy of company policies and procedures, contract provisions, etc.) that practices similar to the above and in compliance with ANSI A300 have been adopted as company policy; that the Guide is available at every work site; and is read, understood, and followed by all field personnel. B. Check One: Ml a use 'Trenching and Tunneling Near Trees: A Field Pocket Guide for Qualified Workers." Number in use this year: ❑ We use a different field guide. Copy attached. Number in use this year. Attach a description of effort to educate underground workers in proper trenching and tunneling methods. Requirement 2: Annual Worker Training A. Attach a description of the year's training program for workers and supervisors in following the pruning practices described in Requirement I A (Le., dates and locations of training, agenda or training outline, qualifications of trainers, etc.) B. Name and title of person responsible for arranging training and ensuring that proper practices are followed: Requirement 3: Tree Planting and Public Education Attach a description of the years tree-planti� program sponsored by the utility. • Expenditures for tree planting $ s , o 10. e r . Number of households served by utility B. Attach a copy of each mailing to all homeowner customers which included educational information about trees. Please type or print the following: Chief Executive Officer Name: /Y "(D .4't le4 Title: Y 7. 1P 55 3Sr Phone: X7 - 4 - )'f (a ( 17d 4 AP ° Public R / Contact Name: !/ ✓� ti °*r.'. Title: f (I n t A ress• - 17), c 9 A 9?- , /jil ,fl zIP 5 ' 35 Phone: ) o - Sim - t4 t{ L L Utility Forestry Contact Certification (To Be Cgmpleted.By The State Forester) ' (Utility) The above named utility has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained berein utility is eligible to be recognized and designated as a TREE LINE USA Utility, for the calendar year, having m my opinion met the three requirements for pmtectom and enhancement of community trees. The '5150 first year or $75 subsequent year application fee is enclosed. Signed State Forester Date Person in State Fomstees Office who sitould receive recognition material: co c g� MEMORANDUM POLICE I EMERGENCY MANAGEMENT SERVICES TO: Chief Daniel Hatten FROM: Sgt. Chris Dobratz ` ? DATE: December 6, 2007 RE: On -Sale Intoxicating Liquor License Application As of today's date, I have completed the background investigation on Ms. Tammy Tuchtenhagen. Ms. Tuchtenhagen has applied with the City of Hutchinson for an On -Sale Intoxicating Liquor License for the Bavaria Haus restaurant in Hutchinson, MN. During the course of this investigation, I did not discover anything in Ms. Tuchtenhagen's background that would disqualify her from obtaining this license. . If you need any further information regarding this matter, please contact me at your earliest convenience. • rl Co.) APPLICATION FOR ON -SALE INTOXICATING LIQUOR LICENSE This form was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. 1 . 1:22 /ri Trade Name 2. Licensing Period 3. Type of Application: 4. lam Name of gq 5. J�� Home d 6. Citizenship: 8 . 36 N Address of Business ocat A Legal Description 10. List owners of building or premise to be licensed: Our - U300 �) d- Dons Z6' o ec i • New [_� Renewal {A �z� Date o Application Transfer Phone 61avbl Date of Birth 1 \ 17. . Corporate or Partnership Address 18. If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. 19. Who owns the bar /tavern fixtures? P",f yz X706 3 20. Are you a Minnesota resident? Yes No rQ From To If not, where resident? Dates of Residency 191 21. Residential Address during Past Five (5) Years: f f�E Ci(?� lot QC, vv'w5e- v�a�5 M�j 0 . Three Personal References: 23. Employment for the Past Five Years: Lie �q (��lOrj �j ZZ� IYIg I� Q c IGD / 0 T W k L.W-a6 6403 _ g/v y 0 MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Chief Daniel Hatt FROM: Sgt Chris Dobratz DATE: December 14, 2007 RE: On -Sale Intoxicating Liquor License Application As of today's date, I have completed the background investigation on Ms. Rebeoca Tilden. Ms. Tilden has applied with the City of Hutchinson for an On -Sale Intoxicating Liquor License for Applebee's Neighborhood Grill & Bar in Hutchinson, MN. During the course of this investigation, I did not discover anything in Ms. Tilden's background that would disqualify her from obtaining this license. ® If you need any further'informatiion regarding this matter, please contact me at your earliest convenience. 1.2- is Cb) APPLICATION FOR ON -SALE INTOXICATING LIQUOR LICENSE This form was prepared by the City of Hutchinson and the Minnesota • Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes . of back- . ground investigation.. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. 1. Applebse's Neighborhood Grill 6 Bar Novembe 15, 2007 Trade Name Date of Application 2. Licensing Period 3. Type of Application: � New 7 Renewal o Transfer 4. - Applebee's Restaurants North LLC 913 967 -4000 Naae of Applicant Phone 5 P.O. Box 15508 Lenexa, RS 66285 Hone Address 6. Citizenship: 7. Place of Birth Date of Birth 8 • 1305 HiQhw�y 15 South MN 55350 Address of Business Location 9• Same as .current APPlabee'a licensed location Legal Description *st owners of building or premise to be licensed: Effective November 29, 2006 Applebee's Restaurants North LLC is purchasing the building 11. List all partners, officers or directors, if corporation: Name Carin Lee Stutz , Officer Address 2541 W. gMr—Terrace Leawood. RS 66211 Date of Birth 9/16/56 Rebecca Robbins Tilden 7504 E1 Monte Circle Prair�ge. RS 66208 12. Prior experience in this type of business: See Exhibits A and B attached 13. Present ownership in any other liquor establishment: A lebee's Restaurants North Lt S LC is applying for liquor licenses for 60 other Applebee's Restaurants aca[e n fffacnad l 14. Present ownership in any other restaurant or food business: See answer 13, above 15. Three Business References: See Exhibits A and B attached 16. Corporate or Partnership Title 17. P.O. Box 15508 Lenexa, RS 66285 Corporate or Partnership Address c P this is a transfer application give name; address, of persons, partnership or orporation holding license for the past year. American Limited Partnership of Minnesota 19. Who awns the bar /tavern fixtures? Licensee 20. Are you a Minnesota resident? Yes No From To If not, where resident? A lebee's RestauranCe North LLC Dates of Residency is a Delaware company registered in Minnesota as a tortign corporation. 21. Residential Address during Past Five (5) Years: B attached 22. Three Personal References: See Exhibits A and B attached 23. Employment for the Past Five Years: See Exhibits A and B attached 24. Any Convictions Other Than Minor Traffic: No 25. This application must be acconpanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the fore - going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the coat not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the — Ppar .. Ec�abdab•'DY +them.' _.. I signpture of Applicant Rebecca R. Tilden Subscribed and sworn to before me this VP, Sec., Treas. _ day of V TS ZOO. 7 LAURA GREGORY (Rot Pub c) �1 MOTPRi PUELIO •STATE OF KAMSAS My Coee<ission Expires: S II '' -Ao01 C T _� • Memo To: Mayor & City Council Frone Lt. Mike Schumann, Chairman, E -7 Truck Replacement Committee cc: Gary Plotz, City Administrator, Ken Merrill, Finance Director, Brad Emans, Fire Chief Dabs: 1214/2007 Re: Engine 7 / Change Order 1. Change Order #1 — Delete SCBA Seats / ($721.00) 2. Change Oder #2 — Delete / ($2,597.00) • Piston Intake Valve (Re -Use the One on E -9) • Deck Gun Base • Compartment Shell • Load Manager 3. Change Order #3 — Additions /$6,022 • Plumbing Modifications for Future Foam System • Upgrade to LED Emergency Lights (Long Tenn Maintenance Issue) • Add Additional Front Warning Lights (Public Safety / Accident Prevention) • Change Equipment Compartment Lights to LED Rope Type (Long Term Maintenance Issue) • Add Two Pull -Out Tool Boards (Ease of Access) • Add Scene/ Backing Lights (Firefighter Safety/ Accident Prevention) • Add Folding Steps / Deck Gun Access (Firefighter Safety) Summary: Original Bid: $312,291.00 Change Orders: $2,704.00 • Adjusted Price w /Change Orders: $314,995.00 1 l ( ) . Option for Council Consideration: In an effort to keep the original cost down, a factory installed 'Foam" system was not included on the original bid specifications. We have therefore made provisions in the construction of this truck to allow for future retrofitting of a foam system, when the funds become available. In our five year budget (2009), we have allocated an estimated $6,000 for the retrofitting of a foam system. However, we now know that it will cost considerable more than that amount at a later date. Therefore we would like the council to consider spending an additional $6,942.00 now and have it properly installed at the factory, and delete the amount from the 2009 equipment budget We understand that the 2008 budget is in place, so discussion and your input would be appreciated. • 0 • Page 2 `lIc ^� • Memorandum TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator '�• �G Brenda K. Ewing, Human Resources DirectOrVf6� RE: Consideration of City Policy No. 3.08 and 2008 Performance Increase Implementation Proposal Tabled Item from 12/11/2007 Regular Meeting DATE: December 19, 2007 At the December 11, 2007, regular City Council meeting, the Council was asked to consider the two items noted above. The proposed amendments to City Policy 3.08 are in regards to changing the timing of City employee performance reviews. Current policy notes that reviews are completed on or near the anniversary date and cover the preceding twelve month period. The amendments include transitioning to a required completion date of January 31 of each year covering the preceding calendar year. The above proposed amendments coincide with the request for the Council to consider establishing a uniform date for 2008 and beyond for the implementation of employee performance increases. Currently, performance increases are implemented on the employee's anniversary date and are based on the results of the performance review for the preceding twelve months. The proposal brought before the Council is to move all regular full time and part time employees to the uniform date of the first day of the first full pay period on or after March 1, 2008, and to continue with this practice in future years. As was noted in the staff correspondence regarding this item and dating back to June 2007, the proposed transition would result in those employees with anniversary dates prior to the March implementation date would experience a loss in compensation and those with anniversary dates after the implementation date would receive their increases earlier then with the current system and result in additional compensation. These items were tabled at the December 11 meeting to allow for additional staff review and to specifically work to identify a method to prorate increases in a fair and equitable manner for all employees. Identifying, to date, a prorating method that is fair and is perceived as fair by employees has been difficult, however, the efforts still continue. As a result, it is requested that the City Council considering further tabling these items to the regular Council meeting on January 8, 2008. In addition to the additional staff review, it is also the intention to take this item to the Wage Committee for review, discussion and recommendation. . If you have any questions, we will be in attendance at the December 27 meeting. q cb) Resolution No. 13292 • A RESOLUTION ESTABLISHING A POLICY AND GUIDELINES FOR THE USE OF ELECTRONIC COMMUNICATIONS BETWEEN CITY COUNCIL MEMBERS WHEREAS, the use of electronic communications is increasing as a means of communications in all parts of our society; and, WHEREAS, information received or discussed through electronic means by a quorum of a public body including the Hutchinson City Council could be considered a violation of the Open Meeting Law; and, WHEREAS, the City Council in an effort to fully comply with the provisions in spirit of the Minnesota Open Meeting Law desires to define guidelines regarding the use of electronic communication among its members, members of the public and city staff, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the guidelines for electronic communications between City Council Members in the City of Hutchinson attached hereto as Exhibit A is hereby adopted. • Adopted by the City Council this 2007 ATTEST: Gary D. Plotz City Administrator Pi day of Steven W. Cook Mayor q CC7) 0 . - Galdeitlsta for Electronic Coanaaindens betwom Coasted Mevaben in the City of Hwhhlaaee These guidelines apply to all members of the City Council and all members of Council and City committees, commissions, sub- comminees, ate. in the City of H utch;^o+ For puuposes of these guidelines. reference to Connell Mcmben includes members of all other city committees and gnwpe subject to the Open Meeting Law. Reference to the Council shall include all such groups and meetings. For purposes of these guidelines, "elec"wo mend' maaaa email, instant. cLahoom s, and related electronic owwrsabom. For purposes of these guidelines, "City Admimstramr" mane the city clerk, manager, administrator or his/her designee. These guidelines apply regardless of whether the Council Member is using a city - provided email address and acxc urn, his/her perso email address or account, m one provided by his/her employer. Meulag malalah Electronic communication of meeting materiels should generally be. conducted in a one - way commrmiranon from the City Administrator to the council. • Council Members may receive agenda mal®als. background information, and other meeting n tlerials via email attachment or other electronic means (such as file sharing) from the City Administrator. i • If a Council Member has questions or comments about materials received, s/be should inquire via electronic moms directly back to the City Administrator. A Council Member should not copy other committee mamben on his/her inquiry. • If the clarification is one of value to other Council Members, the City Administrator may send follow-up materials or information to the council, Materials ruling to agenda items of a meeting must also be made available to the public at the meeting. Communkatw: during waned meedrip Council Member will not communicate with one mother via electronic means during a public meeting. • Council Members will not communicate with my member of city staff via electronic means during a public meeting. - �CG� • • Council Members will not communicate with the public via electronic means during a public meeting. Commrudearion o ubwe of COWWU mwdnp - Council Members should getmally act with caution when using electronic means to communicate with one another, being mindful of the Minnesota Open Meeting Law. - If a Council Member wishes to share information with other members, s/he should do so through the City Administrator. The Council Member may request the City Administrator distribute materials to others. The communication should net invite response to or discussion between any Council Members, including replies to the person making the distribution request This should be considered a method for providing one -way information to other numbers of the Council. Again remember that materials relating to agenda items for city business must be provided to the public at the mooting. • Council Members will not communicate with any member of city staff via electronic means other than the City Adm inistrato r and then only in keeping with these guidelines. - If a Council Member wishes to address only one other member through electronic means on any topic related to city business, slue can do so directly, but aiwuld be mindful of the following: o The communication is to be one to one. Serial communications or successive communications to other Council Members will not be used. • o The recipient of an electronic message or inquiry should reply only to the sender, will not copy others on the reply and will not forward the original email to other Council Members. o The sender of an electronid message will not forward or copy the recipient's reply to any other Council Member. - If a Council Member receives an electronic communication from any source related to city business and distributed to multiple Council Members (i.e., an email sent to the entire council from a member of the public; or an email sent to three Council Members from a local business), s/he will reply only to the sender. The reply will not be copied to all on the original distribution or forwarded to any other Council Member. • If a Council Member receives listsery distributions, electronic newsletters, or participates in electronic discussion forums where other Council Members are also likely to participate (such as chat rooms), the Council Member will not reply • C�7 • to any distribution or comment so that the reply is copied to the entire distribution ' group, or any pert of the group that might include other Co=il Members. The Council Member will instead respond only to the sender of any message or in9uiry. Cl=yicadon and rerenrlon of eleerraalc commrmlcarions • Regardless of whether electronic communication by a Council Member is taking place on a city-provided computer, home computer or other computer system, classification of information as public, private or other is governed by the Minnesota Government Data Practices Act (Mina Stat. Chapt. 13) and should be treated accordingly. Council Members should retain electronic communications in keeping with city policies and procedures, whether such commmicetion takes pL3ce on a city- provided computer, home computer or other computer system. • RC4) Resolution No. 13293 • A RESOLUTION REAFFIRMING CITY COUNCIL LIMITS IN THE ADMINISTRATION OF CITY AFFAIRS WHEREAS, it is the primary responsibility of the City Council of the City of Hutchinson to be concerned with the overall policy considerations and future development of the City; and, WHEREAS, the City has employed a City Administrator and other personnel to administer the day -to -day affairs of the City; and, WHEREAS, the City Administrator has the responsibility to supervise all other employees of the City and consequently individual Council Members have no authority to direct or supervise City employees; and, WHEREAS, under Hutchinson City Charter Section 2.11, "neither the Council nor any Council Member shall give orders to any City employee either publicly or privately ", NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON • That in recognition of the recitals above, the City Council, as a group or any of its members, shall not direct individual City department directors or City employees either in person, by phone, letter or email, or assign or direct employees to complete tasks, conduct research, or suggest a particular way of accomplishing individual employee's responsibilities, this all in recognition of the position of the City Administrator whose responsibility it is to direct and supervise City employees and departmental directors. Adopted by the City Council this day of 2007 Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator • 9 (x-7 CITY OF HUTCHINSON PLANNING DEPARTMENT • To: City Council CC: Gary Plotz, City Administrator From: Rebecca Bowers, AICP, Planning Director Date: December 19, 2007, for December 27, 2007, City Council Meeting Subject: CONSIDERATION OF ADOPTING HWY 7 CORRIDOR STUDY AND SMALL AREA PLAN CONSIDERATION OF HWY 7 CORRIDOR STUDY AND SMALL AREA PLAN: The Landform consulting team will be at the December 27"' City Council meeting to present the final draft of the Hwy 7 Corridor Study and Area Plan. Council members were given a copy at the last meeting to allow time for review of the study before the meeting. City staff and an advisory panel have been working on the study since May with the Landform team. The results of the study, recommendations for land use changes, and drawings illustrating potential redevelopment at Hwy 7 & 15 intersection and the Hwy 7 & Adams area will be presented to the City Council at the December 27 meeting. The following actions are requested to move forward with implementing the recommendations • of the study: 1) Resolution adopting the final draft of the Hwy 7 Corridor Study and Area Plan and 2) Resolution directing staff to prepare a plan for implementation of "Next Steps" PLANNING COMMISSION MEETING: The public hearing for the Study and Plan was held at the regular Planning Commission meeting on December 18 After Landform presented the plan, the Commission complimented Landform staff on the study and their creative vision. The Commissioners discussed the study and had several questions on how the plan affects existing uses. Ms. Kral] stated this is a long range vision which could occur over 10 to 20 years, as properties redevelop. The plan represents public comments received from the open house meetings and how the vision could be realized. The implementation will be dependent upon the city taking further action to undertake changes to the Comprehensive Plan and Zoning Ordinance. The Commissioners discussed the costs per sq. ft. reported in the market research plan and the value of the Hwy 7 & 15 intersection. There was also discussion on the active industrial uses in commercial areas and pedestrian safety at Hwy 7 and Hwy 15 intersection. Discussion followed on the Sorensen site and how the study may impact existing businesses. Landform stated that the properties at this intersection were considered as a second Gateway to downtown and examined for redevelopment potential in the future. • Existing uses, such as the Sorensen site, would continue to be allowed and that the study provides opportunities for future redevelopment as property owners are interested in redeveloping, relocating, or potentially selling property in the future. IOCc-\) Hwy 7 Corridor Study and Area Plan 12/27/07 City Council Meeting Page 2 • Mr. Larry Sorensen, Sorensen's Sales and Rental, 305 Bluff St. N.E., asked where the businesses will go if this plan is followed. Ms. Krall restated that the visioning process show the potential for redevelopment that could occur over the next 10 to 20 years. Ms. Krall explained the study is not to get rid of any existing businesses that want to remain as it depends on what the property owners have the opportunity to do in the future. The plan provides a vision for the future to show possible redevelopment options. Discussion followed on the vision for the future as properties become available and for the City to be prepared for the future. Planning must be done in order to anticipate where the City wants land use to go in the future. A written comment letter was presented by staff that was received from Andy Manthei of JBL Companies, representing Bob Homick, property owner on the N.W. corner of Hwy 7 and 15 intersection (attached). The primary concern noted in the letter is access. The letter requests assistance in getting additional access to the property. Staff stated that MNDOT purchased the access rights from the property owner, who was compensated accordingly. As access rights were purchased by MNDOT, it is unlikely any new access will be permitted by MNDOT. Discussion followed on MNDOT raising the speed limit on Hwy 7. Mr. Exner stated that regional engineers will most likely increase the speed limit, however the decision has not been finalized. No other comments were received from the public. After discussing the next steps, the Planning Commission recommended approval of the attached resolution recommending • adoption of the final draft of the Hwy 7 Corridor Study and Area Plan and the resolution directing staff to prepare a plan for implementation of "Next Steps" for the City Council. REQUESTED ACTIONS: 1) Approval of Resolution adopting the final draft of the Hwy 7 Corridor Study and Area Plan and 2) Approval of Resolution directing staff to prepare a plan for implementation of "Next Steps" • k0( C--,� RESOLUTION NO. 13320 • RESOLUTION ADOPTING THE HIGHWAY 7 CORRIDOR STUDY AND SMALL AREA PLAN WHEREAS, the Hutchinson City Council authorized staff to hire Landform's consulting team on April 24, 2007 to conduct the Highway 7 Corridor Study and Small Area Plan; and WHEREAS, the Hutchinson City Council appointed an Advisory Panel, consisting of City staff members, Planning Commissioners, HRA and City Council members to work with the Landform consulting team on the Study; and WHEREAS, the Landform consulting team included staff from Landform and Maxfield Research; and WHEREAS, a kick off meeting with the City staff was held on May 2, 2007 followed by a walking tour of the project area by the Landform team; and WHEREAS, a kick off Advisory Panel meeting was held at City Hall on May 24, 2007; and WHEREAS, a public open house was held on June 6, 2007 at the Hutchinson Event Center to establish the community's vision for the project; and WHEREAS, the Advisory Panel met with the Landform team on July 12, 2007 and September 20, 2007; and • WHEREAS, a joint meeting with the Planning Commission and City Council was held on October 9, 2007 in the Hutchinson City Council chambers to review the draft study document and area plans; and WHEREAS, a public open house was held on November 1, 2007 at the Hutchinson Event Center to review the draft study and proposed area plans; and WHEREAS, the Planning Commission held a public hearing was held on the draft Highway 7 Corridor Study and Small Area Plan on December 18, 2007; and WHEREAS, the Planning Commission made a recommendation to the City Council to adopt the Highway 7 Corridor Study and Small Area Plan; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, the City Council herby adopts the Highway 7 Corridor Study and Small Area Plan, dated November 8, 2007. Adopted by the City Council this 27` day of December, 2007. ATTEST: Gary D. Plotz Steven W. Cook is City Administrator Mayor I cc�� RESOLUTION NO. 13321 DIRECTING STAFF TO PREPARE A PLAN FOR IMPLEMENTATION OF "NEXT STEPS" FROM THE HIGHWAY 7 CORRIDOR STUDY AND SMALL AREA PLAN WHEREAS, on December 27, 2007, the Hutchinson City Council adopted the Highway 7 Corridor Study and Small Area plan, dated November 8, 2007, by the Landform consulting team; and WHEREAS, the Study provided recommendations and "next steps" to implement the findings and promote the type of development envisioned for the Highway 7 corridor area; and WHEREAS, the City of Hutchinson currently has a moratorium on development in a portion of the Highway 7 study area, which has been extended once and which will expire in April 2008; and WHEREAS, there are several cleared and vacant parcels within the Highway 7 study area that will require rezoning to move forward with development plans consistent with the Small Area Plan; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, the City Council herby directs staff to prepare a plan for implementation of the following study recommendations: • 1. Prepare an amendment to the Comprehensive Plan to incorporate the findings of the Highway 7 Corridor Study and the Small Area Plan. 2. Commence a study of the zoning requirements for the City's existing Commercial zoning districts. The outcome of the study should include specific revisions to the permitted and conditional uses and ensure that all zoning districts have appropriate and well defined permitted uses. 3. Create Design Guidelines for the River Overlay District, as defined within the study. Prepare an amendment to Zoning Ordinance and the zoning map, identifying the River Overlay District boundary and including zoning and design standards for the Overlay District. Adopted by the City Council this 27`" day of December, 2007. ATTEST: Gary D. Plotz City Administrator • Steven W. Cook Mayor l C) C c� 0 December 18, 2007 Bonnie Baumetz City of Hutchinson 111 Hassan Street SE Hutchinson MN 55350 RE: Highway 7 Corridor Study 0 Dear Bonnie: Sorry I can not make the meeting this evening I would have liked to have attended. I do, however, have comments to the Highway 7 Corridor Study which I hope can be included in the discussion at the Planning Co Meeting tonight. As you are aware, I am representing Robert Homick with the sale of his property on the northwest comer of Highway 7 and Highway 15. As a real estate expert I can tell you that the best uses for this site are retail, gas station/convenience stores, office, senior housing or multi-unit rental housing. The majority of these uses require great visibility, easy access in and out and an abundance of parking. Our site offers all of these except access. The consultants who prepared the Highway 7 Corridor Study mention in the document that "properties at Hwy 15 and 7 have excellent access and visibility' (Section 46), yet later on in the document it states that "redevelopment of this comer will require working with limited access from residential roads or breaks in MnDOT's access control" (Section 6-5). It is stated in Section 7 -1 that "MnDOT's acquisition for the expanded highway right of way included acquiring access control which creates significant limitations on access to these sites from Highway 7." Based on the comments in this report it appears that access is not very good for properties at this intersection. The report also included some great drawings of development concepts for our property and we would like to know how you can accommodate access to a development similar to the ones drawn. From my history of retail leasing and development I can say that very few retail users will consider a site like this if there is not full access or multiple access points to the site. With MnDOT taking all access away on Hwy 15, the only point of access remaining is along Hwy 7. We are concerned that removing too many access points will diminish any chances of seeing a successful redevelopment of the northwest comer of Hwy 7 & 15. Also, considering this is the most traveled intersection in Hutchinson and the potential "gateway" for the City, it JBL Companies • 1345 Corporate Center Curve • Eagan, MN 55121 • (651) 686 -0212 1 ll, 11 n U 0 would be great to see a brand new development on the corner that can be a showcase for the City and those passing through. In closing, I would ask the Planning Commission to consider how they can accommodate or assist with resolving access issues when developers or users prepare to redevelop this site and others on the strip and what options will be available to make sure your vision for the future developments at the Hwy 7 & 15 intersection become a reality and not turn great potential into useless inaccessible land. Access should be along Hwy 7 which allows vehicles full entrance and exit to the site and an access point on Hwy 15. This will alleviate a hot spot at the Hwy 7 entrance /exit. I appreciate your consideration regarding my concerns. Sincerely, Andy Manthei V. P. Brokerage Services JBL Companies (651) 361 -8327 JBL Companies e 1345 Corporate Center Curve • Eagan, MN 55121 a (651) 686 -0212 CITY OF HUTCHINSON is MEMO Finance Department December 20, 2007 TO: MAYOR 6 CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 5 YEAR GENERAL FUND BUDGET Attached is an updated 5 years Genera'_ Fund Budget. The document includes and identifies assumptions used in its preparation. We have reviewed with directors this budget document asking for added personnel in future years as well as any major program changes which are included as they have provided. At this time • council. We document and this budget preparation. the document would ask for what changes document and H: \DOC \City counci2 memo l.doc 1 1 J requires no formal action by the council suggestions to improve the to aid in your understanding for both as an aid for next year's budget �O(C) CITY OF HUTCHINSON GENERALFUND BUDGET ASSUMPTIONS 2008 - 2012 • CATEGORY DESCRIPTION YEAR ASSUM PTIONS Revenues Taxes Delinquent Taxes Licenses Perm its Intergovernmental Charges for Services Fines & Forfeitures Interest Income Refunds & Reimbursements Misc Transfers W/S Fund Transfer Liquor Transfer Hospital Transfer Utilities Transfer Surcharges Fund Balance Expenditures 4 Iaries & Benefits Supplies & Maintenance Consulting (Professional & Contractual Services) Services & Charges Utility Transfer Miscellaneous Transfers Miscellaneous Expenses Capital Outlay n U 2008 -2012 5% Increase annually in tax levy Flat no change " 3% Increase annually 3% Increase annually Flat no change 3% Increase annually Flat no change Flat no change Flat no change IP Flat no change IP 5% increase annually 5% increase annually 5% increase annually 5% increase annually Flat no change $10K used in 2008, $1 OK used in 2010 & 2012 (Elections) " 4% increase annually (includes PERA Increases) " 3 % increase annually Flat no change (except one time $ increase 2011) 3% increase annually ($30K one time increase in 2009) 5% Increase Annually to Capital Improvement Fund Flat no change Flat no change Flat no change 1 C) CG`-) CITY OF HUTCHINSON • GENERALFUND NEW PROGRAMS, PERSONNEL, CAPITAL & CONTRACTUAL SERVICES 2008-2012 CATEGORY DESCRIPTION ASSUMPTIONS SALARY & WAGES INCLUDES NEW FTE IN 2010, 4th QTR START IN PUBLIC WORKS (2) EE's MID YEAR START IN 08, FULL FTE 2009 -2012 Assumes 4th Qtr Start in 2010, Full FTE in 2011 & 2012 (1) Park Maintenance EE, (1) Public Works EE CONTRACTUAL SERVICES INCLUDES $35,000 BUDGETED IN 2013 FOR WAGE STUDY INCLUDES ADDITIONAL $30,000 BUDGETED FOR ROAD MAINTENANCE PROGRAM IN 2009 Assumes funding a wage study in 2009 & 2013 Meets the $150,000 annual appropriated for the Road Maintenance Program. (Adjusted annual in years 2010- 2012 by 3% inflation) 11 `0 cc-) L. J "5 YEAR BUDGET,. PROJECTIONS r -`. Budget Ye Descr/pUorl :''' 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget' 2012 Budget REVENUES 4005 Taxes 3,786,665 3,981,000 4,180,050 4,389,053 4,608,505 4,838,930 4012 Delinquent Taxes 14,000 12,000 12,000 12,000 12,000 12,000 Licenses 48,400 56,300 57,989 59,729 61,521 63,366 0 Permits 320,700 336,180 346,265 356,653 367,353 378,374 4100 Intergovernmental (LGA, Aids..etc) 2,764,451 2.604,741 2,604,741 2,604,741 2,604,741 2,604,741 4250 Charges for Services 1,690,312 1,778,073 1,831,415 1,886,358 1,942,949 2,001,237 4400 Fines & Forfeitures 68,000 45.000 45,000 45,000 45,000 45,000 4620 Interest Income 70,000 70,000 70,000 70,000 70,000 70,000 4700 Refunds & Reimbursements 290,116 402.950 402,950 402,950 402,950 402,950 4800 Transfers 52,500 194.774 84,000 84,000 84,000 84,000 4805 W/S Fund Transfer 80,000 129,800 136,290 143,105 150,260 157,773 4806 Creekside Transfer 50,000 - - - - - 4810 Liquor Transfer 321,500 332,000 348,600 366,030 384,332 403,548 4815 Hospital Transfer 117,000 150,000 157,500 165,375 173,644 182,326 4820 Utilities Transfer 1,052,100 1,105,000 1,160,250 1,218,263 1,279,176 1,343,134 4890 Surcharges 500 1,000 1,000 1,000 1,000 1,000 4998 Fund Balance - 10,000 - 10,000 - 10,000 Total Revenues 10,726,244 11.208,818 11,438,051 11,814,255 12,187,429 12,598,379 EXPENDITURES 6105 Salaries & Benefits 7,204,219 7,405,549 7,744,214 8,076,600 8,427,517 8,774,618 6200 Supplies & Maintenance 528.751 572,811 589,995 607,695 625,926 644,704 6300 Consulting (Professional & Contractual Services) 365.555 386,849 416,849 386,849 386,849 386,849 6306 Services & Charges 1,910.571 2,105,515 2,198,680 2,264,641 2,332,580 2,402,557 6600 Dept Service 25.000 - - - - - 6700 Utility Transfer 415.000 436,000 457,800 480,690 504,725 529,961 6705 Miscellaneous Transfers 88.873 89,300 89,300 89,300 89,300 89,300 6900 Miscellaneous Expenses 143,760 149,394 149,394 149,394 149,394 149,394 7000 Capital Outlay 44.515 63,400 63,400 63,400 63,400 63,400 Expenditures 10,726,244 11 208,818 11,709,633 12,118,569 12,579,691 13,040,783 • Total Total Revenues Expenditures overf(under) - - (271,582) (304,313). (392,262) - (442,404) The base year for the assumptions are the 2008 Budget L. J DEPARTMENT -- - 5 YEAR BUDGET PROJECTIONS'' 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budget Mayor & City Council Revenues - 12,000 - - - - * penditures 60,198 71,445 73,126 74,870 76,680 78,560 Revenues over /(under) Expenditures (60,198) (59,445) (73,126) (74,870) (76,680) (78,560) Administration Revenues 25,000 26,250 26,250 26,250 26,250 26,250 Expenditures 341,142 357,781 401,932 386,647 401,947 417,857 Revenues over /(under) Expenditures (316,142) (331,531) (375,682) (360,397) (376,697) (391,607) Elections Revenues - 10,000 - 10,000 - 10,000 Expenditures 2,375 19,763 10,398 20,658 11,327 21,622 Revenues over /(under) Expenditures (2,375) (9,763) (10,398) (10,658) (11,327) (11,622) Finance Revenues - _ - - - Expenditures 584,932 619.645 642.550 666.317 690,979 716,570 Revenues over /(under) Expenditures (584,932) (619,645) (642,550) (666,317) (690,979) (716,570) Motor Vehicle Revenues 220,000 256,000 263,680 271,590 279,738 288,130 Expenditures 201,825 205,898 213,968 222,358 231,080 240,146 Revenues over /(under) Expenditures 18,175 50,102 49,712 49,232 48,658 47,984 Assessing Revenues - - - - - - Expenditures 51,840 54,900 54,900 54,900 54,900 54,900 Revenues overt(under) Expenditures (51,840) (54,900) (54,900) (54,900) (54,900) (54,900) Legal Revenues 90,000 90,000 90,000 90,000 90,000 90,000 Expenditures 201,734 211,944 218,523 225,359 232,461 239,840 . Revenues over /(under) Expenditures (111,734) (121,944) (128,523) (135,359) (142,461) (149,840) Planning Revenues 9,700 18,000 18,533 19,083 19,649 20,232 Expenditures 178,910 160,624 166,816 173,251 179,939 186,888 Revenues over /(under) Expenditures (169,210) (142,624) (148,283) (154,168) (160,290) (166,657) Information Services Revenues 61,933 65,030 65,030 65,030 65,030 65,030 Expenditures 260.503 280,187 291.011 302,263 313,960 326,120 Revenues overl(under) Expenditures (198,570) (215,157) (225,981) (237,233) (248,930) (261,090) Police Revenues 263,004 264,063 264,375 264,696 265,027 265,368 Expenditures 2.919,593 3,084,861 3.202.964 3,325,680 3,453,191 3,585,684 Revenues over /(under) Expenditures (2,656,589) (2,820,798) (2,938 589) (3,060 984) (3,188,164) (3,320,316) Emergency Management Revenues - - - - _ Expenditures 19,000 19,000 19,570 20,157 20,762 21,385 Revenues overl(under) Expenditures (19,000) (19,000) (19,570) (20,157) (20,762) (21.385) Safety Committee Revenues 6,000 6,000 6,000 6,000 6,000 6,000 Expenditures 20,375 20,370 20,423 20,478 20,534 20,592 Revenues over /(under) Expenditures (14,375) (14,370) (14,423) (14,478) (14,534) (14,592) • DEPARTMENT' - - 5 YEAR BUDGET PROJECTIONS �K 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budget Fire Revenues 140,300 181,000 182,200 183,436 184,709 186,020 enditures 434,510 465,013 482,294 500,240 518,877 538,233 Revenues over /(under) Expenditures (294,210) (284 (300 (316 (334 (352,213) Protective Services Revenues 311,750 319,900 329,452 339.291 349,424 359,862 Expenditures 267,359 283,768 294,577 305,808 317,477 329,601 Revenues overt(under) Expenditures 44,391 36,132 34,875 33,483 31,948 30,261 Engineering Revenues 631,575 547,385 563,800 580,707 598,122 616,058 Expenditures 607,218 472,04E 489,320 507,267 525,911 545,280 Revenues overl(under) Expenditures 24,357 75,339 74,479 73,440 72,211 70,778 Streets & Alleys Revenues 59,895 207,000 207,270 207,548 207,835 208,130 Expenditures 1,268,242 1,495,563 1,599,913 1,663,439 1,754,501 1,811,101 Revenues over /(under) Expenditures (1 (1,288,563) (1,392,643) (1,455,891) (1 546 667) (1,60 2,972) City Hall Revenues 1,900 2,300 2,366 2,434 2,504 2,576 Expenditures 155,499 151,068 156,263 161,640 167,207 172,970 Revenues over /(under) Expenditures (153,599) (148,768) (153,897) (159,206) (164 (170,393) Park Administration Revenues 57,000 58,500 58,500 58.500 58,500 58,500 Expenditures 202,557 214,162 222,439 231,040 239,978 249,264 Revenues overl(under) Expenditures (145,557) (155,662) (163 (172,540) (181,478) (190,76 Recreation Revenues 171,435 186,620 192,219 197,985 203,925 210,042 Expenditures 207.970 222,070 229,300 236,811 244,616 252,725 • Revenues overf(under) Expenditures (36,635) (35,450) (37,081) (38 (40,691) (42,683) Senior Center Revenues 44,500 57,000 58,560 60,167 61,822 63,526 Expenditures 59,397 70,351 72,205 74,126 76,119 78,186 Revenues over /(under) Expenditures (14 (13,351) (13,645) (13,960) (14 (14,659) Civic Arena Revenues 201.690 203,675 209,785 216,079 222,561 229,238 Expenditures 299,265 308,238 318,969 330,083 341,592 353,513 Revenues overf(under) Expenditures (97,575) (104,563) (109,184) (114 (119 (124,275) Park Dept. Revenues 108,000 116,000 117,440 118,923 120,451 122,024 Expenditures 831,579 879,818 936,795 970,611 1,005,693 1,042,090 Revenues overl(under) Expenditures (723,579) (763,818) (819,355) (851,688) (885,243) (920,066) Bullding & Pool Revenues 53,120 55,120 56.774 58,477 60,231 62,038 Expenditures 134,450 137,216 142,024 147,004 152,163 157,507 Revenues overl(under) Expenditures (81,330) (82,096) (85,251) (88,526) (91 (95,469) Event Center Revenues 108,000 114,000 117,420 120.943 124,571 128,308 Expenditures 234,410 243,354 252,158 261,293 270,770 280,604 Revenues over /(under) Expenditures (126 (129,354) (134,738) (140,360) (146,200) (152,296) is \C, (c _DEPARTMENT 6 YEAR BUDGET PROJECTIONS - >. 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budget Evergreen Revenues 11,700 12,500 12,875 13.261 13,659 14,069 nditures 16,000 15.600 16,068 16,550 17,047 17,558 Revenues over(under) Expenditures (4,300) (3,100) (3,193) (3,289) (3,387) (3,489) Library Revenues 500 - - - - - Expendltures 175,634 187,598 189,108 190,670 192,286 193,957 Revenues overl(under) Expenditures (175,134) (187,598) (189,108) (190,670) (192,286) (193,957) Cemetery Revenues 77,765 90,025 92,725 95,506 98,370 101,321 Expenditures 142,760 144,736 149,804 155,065 160,526 166,196 Revenues overl(under) Expenditures (64,995) (54,711) (57,079) (59,559) (62,156) (64,875) Airport Revenues 58,350 71,600 72,965 74,371 75,819 77,311 Expenditures 103,017 99,349 102,144 105,027 108,000 111,066 Revenues overl(under) Expenditures (44,667) (27,749) (29,179) (30,656) (32,181) (33,756) Unallocated Revenues - - - - - - Expenditures 743,950 712,450 740.070 768,956 799,167 830,767 Revenues overl(under) Expenditures (743,950) (712,450) (740,070) (768,956) (799,167) (830,767) Revenue Revenues 8 8,238,850 8,429,832 8,733,979 9,053,232 9,388,345 Expenditures - - - - - - Revenues overl(under) Expenditures 8,013,127 B 238 850 8,429,832 8,733,979 9,053 232 9,388,345 Fund Total O venues 10,726,244 11,208,818 11,438,051 11,814,255 12,187,429 12,598,379 pe n ditures 10 726,244 11,208,818 11,709,633 12,118,569 12,579,691 13,040,783 Revenues overl(under) Expenditures (271,582) (304,313) (392,262) (442,404) • I cj C -) u , 00 c�) DEPARTmewr#t!r - t`- •... ....,... - .. 5 YEAR BUDGET PROJECTIONS •':r -. 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budget Mayor & City Council LGA Reserve Transfer 12,000 - - - - Revenues 12,000 - Salaries & Fringe Benefits 33,418 33.515 34,856 36,250 37,700 39,208 • Supplies, Repairs, Maint 600 637 656 676 696 717 Consufting 4,000 2,8C0 2,800 2,800 2,800 2800 Services & Charges 10,060 10,693 11,014 11,344 11,685 12,035 Misc. Expenses 12,100 23,800 23.800 23.800 23,800 23,800 Expenditures 60 71 73,126 74 870 76 78 Revenues overt(under) Expenditures (60 198) (59 (73,126) (74 (76,680) (78,660) Administration Reimbursements 25,000 26,250 26,250 26,250 26,250 26,250 Fund Balance - - Revenues 25,000 26 26 26,250 26 26 Salaries& Fringe Benefits 325,742 347,181 361,068 375,511 390,531 406,153 Supplies, Repairs, Maint 1,700 1,700 1,751 1,804 1,858 1,813 Consulting 2,000 - 30,000 - - - Services & Charges 6,400 7,100 7,313 7,532 7,758 7.991 Capital Ouflay 1,500 - - - - - Misc. Expenses 1.800 1,800 1,800 1,800 1,600 1,800 Expenditures 341142 357 401 386,647 401 417,857 Revenues o erl(under) Expenditures (316 142) (331 J375 (360 (375,697) (391 Elections Reimbursements - - - - Fund Balance 10.000 10,000 - 10,000 Revenues 10,000 10 - 10,000 Salaries & Frnge Benefits 1,400 13,813 4,366 14,540 5,122 15,327 Supplies, Repairs, Maint 225 840 865 891 018 945 Services & Charges 750 1,910 1,967 2,026 2.087 2,150 Capital Outlay - 3,200 3,200 3,200 3.200 3.200 Expenditures 2 19 763 10 20 11,3 21,6 . Revenues o e /(under) Expenditures (2 (9 (10,398) (10 (11 (11 622) Finance Salaries & Fringe Benefits 411,032 437,545 455,047 473,249 492,179 511,866 Supplies, Repairs, Maint 22,100 24,100 24.823 25,568 26,335 27,125 Services & Charges 149,800 156,000 160 680 165,500 170,465 175,579 Misc, Expenses 2,000 2,000 2.000 2.000 2,000 2,000 Revenues o erf(untie) Expenditures (584932) (619,645) (642 5501 (666,317) (690979) (716,570) u , 00 c�) • • \Cc( -) DEPARTMENTi - -'.;' ,•;• 5 YEAR BUDGET PROJECTIONS 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budget Motor Vehicle Charges for Services 220.000 256,000 263,680 271,590 279,738 286,130 Revenues 220,000 256,000 263,680 271,590 279,738 288,130 Selanes & Fnnge Benefits 184,850 192,798 200,510 208,530 216,872 225,546 Supplies, Repairs, Maint 3,675 3,600 3,708 3.819 3,934 4,052 Services & Charges 8,650 6,350 8,601 8,859 9,124 9,398 Capital Outlay 3,500 - - - - - Misc. Expenses 1,150 1.150 1.150 'x,150 1,150 1,150 Expenditures 201,825 205,898 213,968 222,358 231,080 240,146 Revenues overt(under) Expenditures 18,175 50,102 49,712 49 48 658 47,9B4 • • \Cc( -) • DEPARTMENT S YEAR BUDGET PROJECTIONS - 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budget Assessing Consultng 5184C 54,900 54,900 54, 9C0 54.900 54,900 • Revenues overf(under )Expenditures (51840) (54900) (54900) (54900) (54900) (64900) Legal Reimbursements 90,000 90,000 90.000 90,000 90,000 90000 Revenues 90,000 90,000 90,000 90,000 90,000 90 000 Salaries 8 Fringe Benefits 142 2E1 147,211 153,099 159,223 165,592 172,216 Supplies, Repairs, Maint 7,500 13,500 13,905 14,322 14.752 15,194 Consulting 39,450 39,700 39,700 39,700 39,700 39,700 Services B Charges 9,533 9,533 9,819 10,114 10,417 10,729 Capital Outlay 1,000 - - - - - Misc. Expenses 2,000 2,000 2,000 2000 , 2,000 2,000 Expenditures 201,734 211,944 218,523 225,359 232,461 239,640 Revenues over f(under) Expenditures (111734) (121944) (128523) (135359) (142461) (149840) Planning Permits 9,500 17,780 18.313 18,863 19,429 20,012 Reimbursements 200 220 220 220 220 220 Revenues 9,700 18 000 18,533 19,083 19p649 20,232 Salares 8 Fringe Benefits 159,610 142,744 148,454 154,392 160,568 166,990 Supplies, Repairs, Maint 1,300 1,380 1.421 1,464 1,508 1,553 Consulting 1,000 1,000 1,000 1,000 1,000 1,000 Services 8 Charges 15,600 14'00 15.141 15,595 16,063 16,545 Misc. Expenses 1,400 800 800 800 800 800 Expendttures 178,910 160,624 166,816 173,251 179,939 186,888 Revenues overf(under) Expenditures (169210) (142624) (148283) (154168) (160290) (166657) Information Services Reimbursements 61,933 65,030 65,030 65,030 65,030 65,030 Revenues 61,933 65,030 65,030 65,030 65,030 65,030 Salares 8 Fringe Benefits 240,586 257,987 268,306 279,039 290,200 301,8D8 Supplies, Repairs, Maint 1,045 1,915 1,972 2,032 2,093 2,155 Consulting 6,500 5,000 5.000 5,000 5,000 S ODO Services 8 Charges 11,795 14,910 15,357 15,818 16,293 16,761 Capital Outlay 200 - - - - - Misc.Expenses 375 375 375 375 375 375 Expenditures 260,503 280,187 291,011 302,263 313,960 326,120 Revenues over f(under) Expenditures (198570) (215157) (225981) (237233) (248930) (261090) • is 'CX C / E' �,-VuffDEPARTMENT-'r -` - - - S YEAR BUDGET PROJECTIONS 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budge[ Police Licenses 1,400 1 .4CO 1,442 1,485 1,530 1,576 Intergovernmental 174,6C4 195,663 196,663 198,663 198,663 198,863 Charges for Services 9.000 9,000 9,270 9,546 9.835 10,130 Fines & Forfeitures 68 .000 45000 45.000 45,000 45,000 45,000 • Reimbursements 10 ' 0 OOC 10,000 10,000 10 10,000 Revenues 263 264,063 264 264,696 265,027 265,368 Salaries & Fringe Benefits 2517,997 2,674,,'65 2.781,756 2,893,026 3,008,747 3,129,097 Supplies, Repairs, Maint 85,50C 3 5C3 90,125 92.829 95,614 98482 Consulting 24,575 24,575 24,575 24.575 24,575 24,575 Services & Charges 278,421 282,921 291,409 300,15' 309,155 318,430 Misc. Expenses 13 100 15 100 15 100 15 100 15 15,100 Expenditures 2 3 084 861 3,202 3 325 680 3A 3,191 3,585,684 Revenues o erf( nder) Expenditures (2 (2 (2 (3 (3 (3 Emergency Management Supplies, Repairs, Maint 10,000 10,000 10.300 10,609 10,927 11,255 Services & Charges 9,000 9,000 9.270 9,548 9,835 10,130 Revenues overf( nde) Expenditures (19 j19 (19,570) (20 157) (20,762) (21,385) Safety Committee Reimbursements fi 000 6 000 6 000 5 000 6,000 6. 000 Revenues 6 6,000 6 6 6 6,000 Supplies, Repairs, Maint 500 500 515 530 546 563 Consulting 18,000 18.000 18,000 18, OOC 18,000 18,000 Services & Charges 1,275 1.270 1,305 1,347 1,388 1,429 Misc. Expenses 600 600 600 600 600 600 Expenditures 20 20,370 20,423 20.478 20,534 20,592 Revenues overl(under) Expendltures (14375) (14370) (14423) (14478) (14,53 (14592) Fire Intergovernmental 95,000 95,000 95,000 95,000 95,000 95,000 Charges for Services - 40,000 41,200 42,436 43,709 45,020 Reimbursements 5,300 5,000 5,000 5,000 5,000 5,000 Transfers 40000 41 41 41,000 41.000 41, • Revenues 140,300 181 182 183 184 709 186,020 Salaries & Fringe Benefits 350,896 367,677 382,384 397,679 413,587 430,130 Supplies, Repairs, Maint 28,600 32,375 33,346 34,347 35,377 36,436 Services &Charges 50,514 53,411 55,013 56,664 56,364 60,115 Misc. Expenses 4,500 5,050 5,050 5.050 5,050 5,050 Capital Outlay 6 6 6.500 6,500 6,500 Expenditures 434 510 465 482 500,240 518 877 538,233 Revenues overl(under) Expenditures (294210) (284013) (300094) (316804) (334,168) (352, is 'CX C / 0 �D(( ) °. "'. •.... DEPARTMENT -ai ... 6 YEAR BUDGET PROJECTIONS '. 2007 Budget 2008 Budget 2909 Budget 2010 Budget 2011 Budget 2012 Budget Protective Services Permits 311,2C3 316.40C 327,952 337,791 347,924 358,362 Reimbursements 50 50C 500 500 500 500 Surcharge 500 1.000 1,000 1 1,000 1,000 • Revenues 311,750 319,900 329 339 349 424 359,862 Salaries & Fringe Benefits 226,:26 243.835 253,588 263,732 274,281 285,252 Supplies, Repairs, Maint 3,700 4.050 4,172 4,297 4,426 4,558 ConsuBng 3,000 3,000 3,000 3,000 3,000 3,000 Services & Charges 32,383 31,133 32,067 33,029 34,020 35,040 Misc. Expenses 2 250 1 1,750 1,750 1.750 1,750 Expenditures 267 283 294 305 317 329,601 Revenues overl(under) Expenditures 44,391 36,132 34 33,483 31 30 Engineering Charges for Services 630,625 547,160 563,575 580,482 597,897 615,833 Reimbursements 950 225 225 225 225 225 Revenues 631 547 563 580 598 616,058 Salaries &Fringe Benefits 516,812 383,671 399,018 414,979 431,578 448,841 Supplies, Repairs, Maim 12,556 15,435 15,898 16,375 16,866 17,372 Consulting 16,100 16,550 16,550 16,550 16,550 16,550 Services & Charges 49,698 48,820 50,285 51,793 53,347 54,947 Misc. Expenses 12 052 7,570 7 7,570 7 7,570 Expenditures 607 472 489 507 525,911 545,280 Revenues over /(under) Expenditures 24 75,339 74 73 72,211 70,778 Streets & Alleys In(ergovemmental 25,750 34,000 34,000 34,000 34.000 34,000 Charges for Services 7,107 9,000 9,270 9,548 9,835 10,130 Reimbursements 27,038 134,000 134,000 134,000 134,000 134,000 Transfers 30000 30 30,000 30,000 30,000 Revenues 59 207 207 207 207,835 208,130 Salaries & Fringe Benefits 609,303 613,869 665,511 704,748 770,792 801,624 Supplies, Repairs, Maint 120.992 129,200 133,076 137,066 141,180 145,416 Consulting 19,570 11,500 11,500 11,500 11,500 11,500 Services & Charges 430.384 627,732 676,564 696,861 717,767 739,300 Transfers 86.623 87,050 87, 05C 87.050 87,050 87,050 Misc. Expenses 1.370 712 712 712 712 712 Capital Outlay - 25500 25.500 25,500 25 25,500 Expenditures 1,268 1 495 563 1,599,913 1 663 439 1 501 1 Revenues over /( under) Expenditures (1208347) (1286563) (1392643) (1455891) (1,546,667) (1,602,972) Clty Hall Charges for Services 1,800 2,200 2,266 2,334 2,404 2,476 Reimbursements 100 100 100 100 100 100 Revenues 1,900 2 2 2 2,504 2 Salaries& Fringe Benefits 62,849 66,968 69,647 72,433 75,330 78,343 Supplies, Repairs, Maint 19,350 17,050 17,562 16,088 18,631 19,190 Consultlng 1,000 - - - - - Services &Charges 72,070 66.820 68,825 70,68 73016 75,206 Misc. Expenses 230 230 230 230 230 230 Expenditures 155 151,068 156,263 161 167,207 172 Revenues overl(under) Expenditures (153 J148,768) (153 (159 (164,703) (170,393) 0 �D(( ) 0 �L" cL. l OEPARTMENi" S YEAR BUDGET PROJECTIONS 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budaet Park Administration Intergovernmental 54,000 55.500 55,500 55,500 55,500 55,500 Transfers 3,030 3 00C 3,000 3 3,000 3,000 Revenues 57,000 58,500 58,500 58 58 58,500 Salaries & Fringe Benefits 176,357 187 962 195 203.300 211,432 219,869 • Supplies, Repairs, Maint 4000 e 00C 4,120 4.244 4,371 4,502 Services & Charges 21,300 21.300 21,939 22,597 23,275 23,973 Misc. Expenses 900 900 900 900 900 900 Expenditures 202,557 214 222 231 239 249 Revenues oved(under) Expenditures (145557) (155,662) (163,939) (172,540) (181,478) (190,764) Recreation Charges for Services 171,435 186,620 192,219 197,985 203,925 210 Revenues 171 186 192 197 203 210 Salaries & Fringe Benefits 173,210 163,068 169,591 176,374 183,429 190,766 Supplies, Repairs, Maint 18,260 20,620 21,239 21,876 22,532 23,208 Consulting 8,000 30,987 30,967 30,987 30,987 30,987 Services & Charges 2.940 2,940 3,028 3,119 3,213 3,309 Misc. Expenses 5560 4 4 4,455 4 4 Expenditures 207,970 222 229,300 236,811 244 252 Revenuesover /(under)Expendttures (36535) (35450) (37081) (38826) (40691) (42683) Senior Center Charges for Services 40,000 52,000 53,560 55,167 56,822 58,526 Transfers 4,500 5,000 5,000 5,000 5,000 5,000 Revenues " 57,000 58 60,167 61 63 Salaries & Fnnge Benefits 31,147 31,901 33,177 34,504 35,884 37,320 Supplies, Repairs, Maint 9,600 14,600 15,038 15,489 15,954 16,432 Consulting 13,000 19,000 19,000 19,000 19,000 19,000 Services & Charges 5,350 4,650 4,790 4,933 5,081 5,234 Misc. Expenses 300 200 200 200 200 200 - Expenditures 59 70 72 74,126 76 78 Revenues over /(under) Expenditures (14697) (13351) (13645) (13960) (14,297) (14659) • Civic Arena Charges for Services 201,690 203675 209,785 216,079 222,561 229,238 Revenues 201 203 209 216 222 229,238 Salaries & Fringe Benefits 148,265 151,386 157,444 163,741 170,291 177,103 Supplies, Repairs, Maint 25,750 26.550 27,347 28,167 29,012 29,882 Services & Charges 124,250 129,300 133,'79 137,174 141,290 145,528 Misc. Expenses 1,000 1 1.000 1,000 1,000 1,000 Expenditures 299,265 308 318,969 33D 341,592 353 Revenues over l(under) Expenditures (97,575) (104563) (109184) (114 (119,031) (124,275) 0 �L" cL. l • 0 ? '?- DEPARTMEfill ' 13,465 15,686 5 YEAR BUDGET PROJECTIONS' 17,870 18,584 Supplies, Repairs, Maint 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budge[ 2012 Budget Park Dept 134,280 142.337 142,337 142,337 142.337 142,337 Services & Charges Charges for Services 26.774 41.000 48.000 49,440 50,923 52,451 54,024 Reimbursements 212 62,000 63,C30 63,000 63,000 63,000 63,000 Transfers 190,670 5,000 5.C33 5,000 5.000 5,000 5,000 Revenues (192,286) 108 116 117 440 118,923 120 451 122,024 Salaries 8 Fringe Benefits 542,151 580,840 629,430 654,607 680.791 708,023 Supplies, Repairs, Maint 83,050 94, 750 96,872 99,778 102,771 105,854 Services & Charges 177,328 165.528 191,094 196,827 202,731 208,813 Misc. Expenses 1,550 900 900 900 900 900 Capital Outlay 27 18 50C 16 500 18,500 18,500 18,500 Expenditures 831 879 936,795 970,611 1,005 7 042 090 Revenues overf(under) Expenditures (723 (763 1819 (851,688) (885 (920,066) Building & Pool Charges for Services 53 120 55 120 56.774 58,477 60 62,038 Revenues 53,120 65,120 56 58 60 62,038 Salaries & Fringe Benefits 67,150 69,916 72.713 75,621 76,646 61,792 Supplies, Repairs, Maint 23.950 23,950 24.669 25,409 26,171 26,956 Services B Charges 43, 10C 43,100 44,393 45,725 47,097. 48,509 Misc. Expenses 25C 250 250 25C 250 250 Expenditures 134 450 137,216 142,024 147 152,163 157 Revenues overl(under) Expenditures (61,330) (82,096) (85 251) (88 J91 (95,469) Event Center Charges for Services 108 000 114 117 420 120,943 124 128,308 Revenues 108 114 117 120,943 124,571 128,308 Salaries & Fringe Benefits 156,910 165,804 172,436 179,334 186,507 193,967 Supplies, Repairs, Maint 13,050 12,800 13,184 13.580 13,987 14,407 Consulting 5,000 5,000 5,000 5.000 5,000 5,000 Services & Charges 59,300 59,600 61,388 63.230 65,127 67,080 Misa Expenses 150 150 150 150 150 150 Expenditures 234 243 252 261 270 280 Revenues overf(under) Expenditures (126410) (129354) (134738) (1 350) (146200) (162296) Evergreen Charges for Services 11 12.500 12 875 13,261 13 14,069 Revenues 11 12,500 12,875 13 13 659 14,069 Supplies, Repairs , Maint 2.100 1,600 1,648 1,697 1,748 1,801 Services & Charges 13.900 14 CCO '4.420 14 15,298 15 Expenditures 16 15 16,068 16 17 047 17 Revenues overl(under) Expenditures (4300) (3100) (3 93) (3269) (3387) (3,489) Library Charges for Services 500 - Salaries 8 Fringe Benefits 13,465 15,686 16,521 17,182 17,870 18,584 Supplies, Repairs, Maint 2,320 2,389 2,461 2,534 2,611 2,689 Consulting 134,280 142.337 142,337 142,337 142.337 142,337 Services & Charges 25,363 26.774 27,577 28,405 29.257 30,134 Misc. Expenses 206 212 212 212 212 212 Expenditures 175,634 187 189 190,670 192,286 193 Revenues overl(under) Expenditures (175134) (187596) (189108) (190670) (192,286) (193,957) lL� l 8WbEPARTMENT: ;its S YEAR BUDGET PROJECTIONS t 2007 Budget 2008 Budget 2009 Budget 2010 Budget 2011 Budget 2012 Budget Cemetery Revenue Taxes Charges for Services 3,981,000 77,765 90,000 92,700 95,48( 98,345 101,296 12,000 Reimbursements Revenues 12,000 - 77,765 25 90,025 25 92,725 25 95,506 25 98,370 25 101,321 58,243 Salaries & Fringe Benefits 61,790 101,637 102,736 106,845 111,119 115 564 120,1 B7 2,198078 Supplies, Repairs, Maint 85,000 10,400 12.300 12,669 13,049 13,441 13,844 70,000 Services & Charges 70,000 19,218 19.645 20,234 20.841 21,467 22,111 1 36 290 Misc. Expenses 150,260 490 355 355 355 355 355 - Capital Outlay Liquor Transfer 10,815 9.700 9,700 9.700 9,700 9,700 Hospital Transfer Expenditures 150,000 142,760 144,736 149,804 155,065 160,526 166,196 1,105000 Revenues overl(under) Expenditures (64995) 1547111 (57079) (59559) (62156) (64875) Airport - Revenues overf(under) Expenditures 13,013,11 7 8 238 850 8,429,832 8 733 979 9 9 388 346 Intergovernmental 25,235 23,500 23,500 23,500 23.500 23,5D0 Charges for Services 31,570 45,500 46,865 48,271 49,719 51,211 Reimbursements 1,545 2,600 2,600 2,600 2,600 2,600 Revenues 58,350 71,600 72,965 74,371 75,819 77,311 Salaries & Fringe Benefits 7,953 9,469 9,848 10,242 10651 11 077 Supplies, Repairs, Maint 12,926 12,670 13,050 13,442 13,845 14,260 Consulting 8240 2,500 2,500 2,500 2,500 2,500 Services & Charges 68,669 67,875 69,911 72,009 74,169 76,394 Misc. Expenses 5,227 6,835 6,835 6,835 6,835 6,835 Expenditures 103,017 99,349 102,144 105,027 108,000 111,066 Revenues overf(under) ExpentlRures (44667) (27749) (29179) (30656) (32181) (33756) Unallocated Salaries & Fringe Benefits 3,000 3,000 3,120 3,245 3,375 3,510 Supplies, Repairs, Maint 4,000 3,500 3,605 3,713 3,825 3,939 Consulting 10,000 10,000 10,000 10,000 10,000 10,000 Services & Charges 211,5C0 186,500 192,095 197,858 203,794 209,907 Debt Service 25,000 - - - - - Transfers 2,250 2,250 2,250 2,250 2,250 2,250 Utility Transfer 415,000 436,000 457,800 480,690 504,725 529,961 • Transfers 73.200 71 71200 71200 71 71,200 Revenues overf(urider) Expenditures (743.9501 (712.4501 (740.0701 (768.956) (799.1671 4830.7671 Revenue Taxes 3,766,665 3,981,000 4,180050 4,389,053 4608,505 4,638930 Delinquent Taxes 14,000 12,000 12,000 12,000 12,000 12,000 Licenses 47,000 54,900 56547 58,243 59,991 61,790 Intergovemmenlal 2,369.862 2.198,078 2,198,078 2,198,078 2,198,078 2,198078 Charges for Services 85,000 107,298 110 517 113,833 117,248 120,785 Investment Earnings 70,000 70,000 70,000 70,000 70,000 70,000 W1S Transfer 80.000 129,800 1 36 290 143,105 150,260 157,773 Creekside Transfer 50,000 - - - - - Liquor Transfer 321,500 332,000 348,600 366,030 384,332 403,548 Hospital Transfer 117.000 150,000 157,500 165,375 173,644 182,326 Utility Transfer 1,052,100 1,105000 1,160 250 1,21 8,263 1,279,176 1,343,134 LEA Reserve Transfer 98. - Revenues overf(under) Expenditures 13,013,11 7 8 238 850 8,429,832 8 733 979 9 9 388 346 r LJ CITY OF HUTCHINSON MEMO Finance Department December 20, 2007 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 5 Year Capital Improvement Plan Attached is an updated summary of :he 5 year Capital Improvement Plan for council consideration. The clan ou�lines major capital expenditures with funding sources identified. This plan covers the years 2008 - 2012. After council review we would ask approval of this 5 year CIP . plan. H: \CCC \City ccuncil memc l.doc r �J City of Hutchinson, MN CITY OF HUTCHINSON - CAPITAL PLAN • 2008 thru 2012 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2008 2009 2010 2011 2012 Total IAirport UpgradelMove Existing T- Hangars AIR -06 3 300,000 300,000 General Fund 30,000 30,000 Grants- Fsdenf 270,007 270,000 Construct Replacement T- Hangar AIR -08 2 300,000 300,000 Capital Prolecfs Fund 30,000 30,000 Grants - Federal 270,000 270,000 Pavement improvements AIR -16 3 150,000 150,000 Ganwal Fund 15,000 15,000 Grants -Fedmf 135,000 135,000 Runway Pavement Maintenance AIR -17 2 65,000 65,000 Airport Censtnrclflon Fund 6,500 4500 Grants- Fadwaf 58,500 54500 Airport Total 65,000 300,000 150,000 300,000 815,000 Cemetery Fencing CEM -01 2 30,000 30,000 � metery Pw"Wat Ca Fund 30,000 30,000 Cemetery Total 30,000 30,000 I entral Garage PARK-830 -TK3 CG -05007 3 25,000 25,000 Cancel Gwepe Fund 25,000 25,000 )D= -X0(X -CAR CG -06004 3 2,500 2,500 2,500 2,500 2,500 12,500 Cenral Gwage Fund $500 8500 $500 2500 ;500 11,500 AIRP-885 -GND CG -AK22 3 9,000 9,000 Cenral Gwage Fund 9,000 9,000 CEMT- 344 -TRC CG -CemC2 2 60,000 60,000 Cenral Garage Fund 60,000 60,000 CEMT- 233 -TK1 CG -CemC4 3 37,OOC 37,000 Cenral Gwage Fund 37,000 37,000 ENGR- 720 -TK5 CG -Erg01 3 7,500 7,500 Cenral Garage Fund 7,500 7,500 ENGR- 780 -TK5 CG -Eng02 3 25,000 25,000 Central Gaspe Fund 25,000 25,000 FIRE-835SUV CG- Fire01 1 7,500 7,500 Cenral Garage Fund 7,500 7,500 FIRE - 766 -TK5 CG- Fire02 1 25,000 25,000 Central Garage Fund 25,000 25,000 INFO -083SUV CG- Inf001 3 22,000 22,000 is Cenral Garage Fund 22000 22000 Page I Thursdays December 20, 2007 Department Project# PrioritN 2008 2009 2010 2011 2012 Total PARK - 289 -TK1 CG- Parkl1 2 32,000 32,000 Central Grape Fund 3ZWO 32000 -TK1 CG- Parkl2 1 37,000 37,000 r K-442 Central Grape 37,000 37,000 PARK- 309 -TK1 CG- Park13 1 37,000 37,000 Central Grape Fund 37,000 37,000 PARK -W -TRL CG- Park15 3 5,000 5,000 5,OCO 5,000 5,000 25,000 Central Gerage Fund 5,000 5,000 5,000 5,000 5,000 25,000 PARK-420 -SUV CG- Park16 2 22,000 22,000 Central Grape Fund 22000 2 ;000 PARK - 554 -TK4 CG- Park17 3 20,000 20,000 Central Garage Fund 20,000 20.000 PARK-400 -FKL CG- Park18 3 18,000 18,070 Central Garage Fund 18,000 18, 00 PARK - 720 -TK5 CG- Park720 3 20,000 20 Central Garage Fund 20,000 20,000 POLOSOD-CAR CG -Poll 04 1 27,000 27,000 27,000 27,000 27,000 135,000 Central Garage Fund 27,000 27,000 27,000 27,000 27,000 135,000 POLC -SOD -CAR CG- PoliceO5 1 27,000 27,000 27,000 27,000 27,000 135,000 Cenral Gaape Fund 27,007 27,000 27,000 27,000 27,000 135,000 POLC- 146 -CAR CG- Police08 1 21,000 21,000 Central Grape Fund 21,000 21,000 POLC- 894SUV CG- PollceO9 1 35,000 35,000 Central Grape Fund 35,000 3.000 STRT -02MTL CGStreet04 3 25,000 25,000 Central Grape Fund 25,000 25,000 Park- 792 -TK4 (change from sheet) CG- Streetl6 3 20,000 20,000 Central Garage Fund �RT- 926 -TK1 CG- Streetl8 2 20,000 50,000 20,000 50,000 Central Grags Fund 50,000 50,OW STRT 40"E0 CG- Streetl9 2 35,000 35,000 Centres Grego Fund 35,000 35,09 STRT-421 -HEQ CGStreet20 2 30,000 30,000 30,000 30,000 30,000 150,000 Centre! Grego Fund 30,000 30,000 30,000 30,000 30,000 150,000 STRT- 716 -TK5 CGStreet716 3 20,000 20,000 Central Garage Fund 20,000 20,000 POLC- 842 -CAR FSEM2 1 21000 21,000 Central Gsrspe Fund 21000 21.000 POLC- 121 -TK5 FSEM5 1 25,000 25,000 Cw"Grage Fund 25,000 25,000 CEMT -046 -TK3 FSES1 2 32.000 32,000 Cenbal Grape Fund 32000 32000 STRT- 156 -TK1 FSES2 2 37,000 37,000 Central Grape Fund 37,000 37,000 STRT- 115 -HTK FSES4 2 140,000 140,000 Central Grape Fund 140,00 140,000 AIRP- 742 -TRC FSES5 2 50,000 60,000 Central Grage Fund 60,000 60,000 STRT- 207 -LDR FSOT1 3 125,000 125,000 Central Grape Fund 125,09 125,90 PARK-620 -TRC FSOT2 3 35,000 35,000 Central Grape Fund 35,000 35,000 to Page 2 Thursdm. December 20. 2007 �U.. Department Project# Priorip 2008 2009 2010 2011 2012 Total Central Garage Total 298,000 288,500 288,000 354,500 313,500 1,542,500 AMKity Center CARPET REPLACEMENT CCU -05 -01 2 52,000 52,000 CaphW Projects Fund 51,000 5 ;000 City Center Monument Sign CITY CTR-04 3 10,000 10,000 Capital Projects Fund 10,000 10,000 City Center Total 62,000 62,DOO Civic Arena Civic Arena steel liner CA -07 3 10,000 10,000 Capial Projects Fund 10,000 10,000 Civic Arena Reverse Osmos's upgrade CA -08 3 12,000 12,000 Capital Projects Fund 17,000 11,000 Chic Arena Dasher boards CA -09 3 25,000 25,000 Capital Projects Fund 25,000 23,000 West Arena low E ceiling CA -10 1 40,000 40,000 C,P1W Projects Fund 40,000 40,000 Crvic Arena flooring replacement CA -11 3 10,000 10,000 Capital Projects Fund 10,000 10,000 West Arena door CA -12 1 20,000 20,000 CWW Projects Fund 20,000 20,000 Arena bleachers CA -13 5 10,000 10,000 Capital Projects Fund 10,000 10,000 LockeroonVBathroom ventilation CA -14 2 12,000 12,000 Cephd Projects Fund 12,000 11000 • Civic Arena Total 62,000 67,000 10,000 139,000 Compost Turner COMP -25 nla 400,000 400,000 Compost Fund 400,000 400,000 Flow Boy Bulk Trailer COMP -29 2 69,000 69,000 Compost Fund 69,000 69,000 SS cure pad COMP -31 4 150,000 150,000 Compost Fund 150,000 150,000 Grinder COMP -32 3 400,000 400,000 Compost Fund 400,000 400,000 Transfer conveyor system COMP -33 5 400,000 400,000 Compost Fund 400,000 400,000 Screener COMP -34 3 300,000 300,000 Compost Fund 300,000 300,000 Dust Collection System COMP -35 2 48,000 48,000 Compost Fund 48,000 48,000 Compost Total 48,000 400,000 369,000 550,000 4DO,000 1,767,000 Economic Development Industrial Park Infrastructure EDA -02 3 1,50QC00 1,500,000 cash 1,500,000 1,500,000 • Paec 3 7hursdav, December 20, 2007 1(7( C1) Department Project# Priority 2008 2009 2010 2011 2012 Total Economic Development Total 1,500,000 1,500,000 Alik neigency Generator FD 12 2 30,000 30,000 Capital Projects Fund 30,000 30,000 Hose Washer FD -13 2 14,000 14,000 Capital Projects Fund 14,000 14,000 SCBA -One Hour FD -14 3 20,000 20,000 Cap Mal Projects Fund 20,000 20,000 Fire Station Apparatus Floor FD -16 2 15,000 15,000 Capftal Projects Fund 15,000 15,000 Fire Total 30,000 49,000 79,000 [Infrastructure Improvements Linden Avenue SW (Dale Streelto Lynn Road) IMP -020 2 614,420 614,420 Assessments 245,768 245,768 G. 0. Improrenent Bonds 12AB07 126,807 AuMCIpaI State AM 193,045 193,845 Wastewater Fund 30,000 30,000 Water Fund 18,000 18,000 2nd Ave BE (Adams Street to Bridge) IMP -025 2 700,60D 700,600 Assessments 280,240 280,240 G. 0. Improrenrent Bonds 365,360 361 Wastewater Fund 35,000 36,000 Water Fund 20,000 21,000 Century Ave BE (Bradford St. to Jefferson SL) IMP -026 1 33,000 33,000 Assessments 13,200 13,200 G. 0. hnorovement Bonds 17,150 17,150 Wastewater Fund . 1,650 1,650 Water Fund 1,010 1,000 Got Course Rd NW School Rd NW to North High Dr NW RAP -031 3 415,400 415,400 Assessments 166,160 166,160 G. 0. Imlwovemenf Bonds 8Q185 86,185 Aunldpat State Aid 131,055 131,055 Wastewater Fund 20,000 20,000 Water Fund 12,000 12,000 Elm St NE (McLeod Ave. to North High Drive) IMP -032 2 1,221,400 1,221,400 Assessments 468,560 488,560 G. O. Improvemem Bonds 636,840 636,840 Aunldpal SWe Aid 0 0 Wastewater Fund 61,000 61,000 Wafer Fund 35,000 35,000 10th Avenue NE(11th Ave. to Maple St.) IMP -040 2 312,500 312,500 Assessnrontr 125,000 125,000 G. 0. Imprornrrent Bends 163,200 163,200 WastewnferWM 15,000 15,000 Water Fund 9,300 9,300 6th Ave. NEJMcLeod Ave. (TH 15 to Bluff St) tdP -041 1 1,221,400 1,221,400 Assessroems 488,560 488,560 G. 0. Improvement Bonds 636,840 636,840 Aunfclpai State Ald 0 0 Wastewater Fund 61,000 61,000 Water Fund 35,000 35,000 Lakewood Drive SW (500 and 600 Block) IMP-043 3 130,000 130,000 . Assessments 52,000 52,000 Paee 4 Thursd n. December 20. 2007 W (, Ai Department Project# Priorith 2008 2009 2010 2011 2012 Total G. 0. Improvement Bonds IMP -053 3 67,600 67,600 Wastewater Fimd 90,768 Assessments 6,500 6,500 Water Fund 3,90 3,900 ishney Ln. SW (Alley to 3rd Ave. SM IMP-046 2 93,000 93,007 Assessments Wastewater Fund 33,000 33,00 G. 0. Improvement Bonds 49,500 Water Fund 49,500 Wastewater Fund 3,500 6,000 6,000 WaterFund IMP -064 4,50 HUN 4,500 W. Pishney Lo. SW (Alley to 3rd Ave. SW) IMP -047 2 93,000 93,000 Assessmenfs 33,00 327,60 33,00 G. 0. Improvement Bonds 49,50 49,500 Wastewater Fund Wastewater Wnd 6,00 6,000 Water Fund 4,50 Water Fund 4,50 Pishney Lane SW (2nd to 3rd Ave SW) IMP-048 1 41,664 41,664 Asswvnents IMP -065 15,866 15,866 G. 0. Impmvamanf Balls 324,999 23,796 23,798 Wastewater Fund 1,00 130,00 1,000 Waler Fund 1,000 1,00 Ptshney Alley SW (East of Dale Street) IMP -053 3 90,768 90,768 Assessments 32,907 32907 G. 0. hnpro WMd Bads 49,361 49,361 Wastewater Fund 5,000 5,000 Water Fund 3,500 3,50 College Avenue NE (Main St. to Hills est) IMP -064 2 HUN 868,000 Assmnaems 327,600 327,60 G. 0. fmprcvament Bads 491,400 491,40 Wastewater Wnd 30,00 30,000 Water Fund 19,000 19,000 Ash Street NE (College Ave. to Nodhwoods Ave.) IMP -065 3 324,999 324,999 Assessments 130,00 130,00 G. 0. improvement Bonds 168,999 168,999 Wastewater Fund • 16,250 16,250 Water Fund 9,750 9,750 Jefferson Street SE (Century Ave to Oakland Ave) IMP -072 2 1,165,600 1,165,600 Assessments 464240 466,240 G. 0. hnpmvemern Bonds 373,360 373,360 Munielpal State Aid 233,000 233,00 Wastewater Fund 58,00 58,00 Water Fund - 35,000 35,00 Jefferson Street SE (Oakland to 5th) IMP -077 2 1,165,600 1,165,600 Assmments 466,240 486,240 G. 0. Improvement Bonds 372,360 37 ;360 WnkJpal State Aid 234,00 234,000 Wastewater Wnd 58,00 58,000 Water Fund 35,00 35.000 Lyndale Avenue SW (Lynn Rd to Merrill St) IMP -078 2 85,001 85,001 Assessmants 34,00 34,000 G. 0. Improvement Bonds 36,601 36,601 Wastewater Fund 9,000 9,00 Water Fund 5,40 5,40 Maple Street NE (College Ave to Northwoods Ave) IMP -083 2 200,000 200,000 Assassmsms 80,00 80,000 G. O. Improvemenf Bonds 104,00 701,00 Wastewater Fund 10,00 10,00 Water Fund 6,000 6,00 3rd Avenue SW (Lynn Rd to west termin) IMP -085 2 104,90 104,904 Assessments 34,962 34,962 G. 0. Impmvemimt Bonds 52,442 52, "2 r� Page 5 Thursdm. December 20, 2007 1uC��� Department Project# Priority 2008 2009 2010 2011 2012 Total Wastawafar Fund 10,000 10,000 Water Fund 7,500 7,500 nth Avenue NW (Main St to Kouwe St) IMP -091 2 1,711,200 1,711,200 Asmavoonfs 684,480 684480 G. O. bnp-ovenrent Bonds 483,720 483,720 ifunldpal State Aid 408,000 408,000 Wasfewarer Fund 50,000 50,000 Water Fund 85,000 85,000 11 th Ave NE(Main St to Maple St) IMP -11NE nla 197,000 197,000 Assessments 78,800 78,800 G. O. Improvement Bonds 10 ;440 10$440 Wastewater Fund 9,850 9,850 Water Fund 5,910 5,910 Private Development Financing IMP -124 3 372,000 372,000 Assessments 372.000 371,000 Snow Site Drainage IMP -134 2 25,000 25,000 sform Water UNity 25,000 25,000 HWY 15 N Roundabout IMP -15R 2 240,706 240,706 G. 0. hnprovement Bonds 10,706 10,706 Storm Water Utility 150,000 150,000 Water Fund 80,000 80,000 2nd Ave SE Bridge IMP -21ND n1a 750,200 750,200 Gran Ls. State 375,100 3 75, 100 Afunkipel Stata AM 375,100 37Q100 2nd Ave SW(Franklin St to Main St) IMP -2NDSW rVa 65,001 65,001 Asse ants 26,000 26,000 G. 0. hnpovemenf Bonds 33,801 33,801 Wastewater Fund 3,250 3,250 Water Fund 1,950 1,950 Ave SW(Lynn Rd to Main St) IMP -5TH n1a 188,000 188,000 A35asennents 75,200 75200 G. O. Improvement Bonds 97,800 97,800 Wastewater Fund 9,400 9,400 Water Fund x600 5,600 Alan St SW(Roberts Rd to School Rd) IMP -ALN 2 80,724 80,724 Assessmenfs 32,290 38290 G. 0. Improvement Bonds 48,434 48,434 Alley Construction IMP -ALY 2 48,360 48,360 Asseovnents 19,3" 19,344 G. O. Improvement Bonds 29,016 29,016 Alley/Pkg LotrrraiVSidewalk IMP -APTS 2 30,000 30,000 30,000 30,000 120,000 G. O. hnprovemenf Bonds 30,000 30,000 30,000 30,000 120,000 Arizona St NW(Carolina Ave to School Rd) IMP -ARZ 2 18,538 18,538 Assessments 7,415 7,415 G. O. lmprovamant Bands 11,123 11,123 Water Treatment Pond IMP -BSPD 2 930,000 930,000 Wafer Fund 930,000 930,000 Carolina Ave NW(Schod Rd to Arizona St) IMP -CAR 2 18,538 18,538 Assessments 7,415 7,415 G. 0. hnprovemenf Bonds 11,123 11,123 Carlisle St NE(Dead End to 6th Ave) IMP -CARL wa 72,001 72,001 Assessments 28,800 28,800 G. 0. hnproswmeof Bonds 37, 441 37, 441 WastewaterFund 3,600 3,800 Water Fund 1.160 2,160 Circle Dr SW(Alan St to cul-de-sac) IMP -CIR 2 42,780 42,780 • Page Thursdr , December 20, 2007 1LC(O Department Project# Priority 2008 2009 2010 2011 2012 Total Assessmaas 17,112 17,112 G. 0. Imppovemenf Bonds 25,668 25,668 ow River Fountain IMP -CRFT 2 50 Goo 50,000 Caplfal Protects Fund 50,000 50,000 Dale St SW(School Rd to Century Ave) IMP -DALE nla 267,001 267,001 Assessnents 104800 10&800 G. 0. Improvwnanf Balls 138,651 138,851 Wastswata Fund 13,350 13,350 Wafer Fund 8,000 8,000 Freemont Ave SETH 15 to Dead End) IMP -FREE Na 180,000 180,000 Assessments 72,000 72,000 G. O. IWovemenf Bonds 93,600 93,600 WuferaterFund 9,000 9,000 Wafer Fund 5,400 4400 Gene's Dr NE(Hiltop Dr to Dead End) IMP -GENE rJa 12,001 12,001 Assessrnanfs 4,800 4,600 G. O. Improvement Bands 7,201 7,201 Glen St SW(Linden Ave to 5th Ave) IMP -GLEN nfa 81,001 81,001 Assessments 32400 3z4w G. 0. lmprovemenf Bands 42,121 42121 Wastewater Fund 4,050 4,050 Water Fund 2430 2436 Hanson Dr SW(Dead End to Lyndale Ave) IMP -HANS nla 37,000 37,000 Assassrranfs 14,800 14,800 G. O. Improvwnent Bonds 7,800 7,800 Wasewata Fund 9,000 9,000 Wafts Fund 4400 4400 HATS Parking Improvements IMP - HATSPKG 2 158,720 158,720 Assessments 158,720 15A 720 �tlillcrest Rd NE(6th Ave to Walnut St) IMP -HILC Na &4,000 84,000 Assessments 33,600 33,600 G. O. Impruvemenf Bonds 43,680 48680 Wastewater Fund 1,200 4,200 Watt' Fund 1,520 7,520 H Moo Dr NE(Pauls Rd to Genes Dr) IMP -HILT n/a 150,000 150,000 Assossnwnts 60,000 60,000 G. O. Improre t Bonds 78,000 78,000 Wastewater Fund 7,500 7,500 Water Fund 4,500 4500 James St NW(fH 7 to 5th Ave) IMP -JAME Na 80,000 80,000 Assessmanfs 340013 3zoo0 G. O. Improvwrwnf Bonds 41,600 41,600 Wastemter Fund kow 4,000 Watxwnd 4400 2,400 Jefferson St SE(5th Ave Se to Washington Ave) IMP -JEF nla 1,165,600 1,165,600 Assassnwds 466,240 466,240 G. O. Impruvwmant Bonds 373,360 373,360 lfuniclpal State Aid 233,000 233,000 Wastewatr Fund 58,000 58,000 WeW Fund 35,000 35,000 Lewis Ave SW(School Rd to Lake SQ IMP -LEW 2 600,408 600,408 Assessments 240,163 240,163 G. O. lmprovemanf Bonds 360,245 360,245 Linden Ave SW(Lynn Rd to Main ST) IMPLIND nla 178,002 178,002 Assessments 71,201 71,201 G. 0. fmpravement Bonds 92,561 92561 Wasto"W Fund 8 8,900 1 r� u Page 7 Thursday, December 20. 2007 Department Project# Priority 2008 2009 2010 2011 2012 Total WOW Fund 5,340 5,340 Parking Lot Improvements IMP LOT B 2 198,400 198,400 G. O. Improvement Bonds 0 6 Dr NE(Hilltop Or NE to Lindy Ln NE) IMP -MARK wa 196,400 35,000 198,400 35,000 Auassnwas 14,000 14,000 G. O. Improvement Bonds 18,200 16,270 WastaxalWFund 1,750 1,750 Wafer Fund 1,050 1,050 Miller Ave SW(Lynn Rd to Main St) IMP -MILL rJa 100,000 100,000 Assessments 40,000 40,000 G. O. Improvement Bonds 54000 54000 Wastewater Fund 5,000 5,000 Water Fund 3,000 3,000 Montreal St SE(Airport Rd to Edmonton Ave) IMP -MON 2 54,560 54,560 Assessments 21,824 21,824 G. 0. 1povemenf Bonds 3 ;736 32736 Northeast Trunk Storm Phase 2 IMP -NEPH2 2 1,052,800 1,052,800 Airport Cansbuddan fund 150,000 150,000 G. O. hnprovemsnf Bonds 165,840 165,840 Storm Wate U6Rty 731%960 736,960 NE TRUNK STORM SEWER -PHASE 3 IMP -NEPH3 2 970,000 970,000 G. 0. bnprovomenf Bonds 261,000 261,000 Storm WafWUtI1Ny 709,000 70,000 Northwards Ave NE(Main St to Walnut St) IMP -NORT nla 33,000 33,000 Assessmenfs 13,200 11200 G. O.Onpr w nt Bonds 17,160 17,160 Wastewatw Fund 1,650 1,650 Water Fund 990 990 Oakland Ave SE(Jeffeman St to Adams St) IMP -OAK 2 27,OD1 27,001 • Assessnrenfs G. 0. Improvwrrerd Bonds 10,807 16,201 10,800 16,201 Oak St NE(Northwoods Ave to 9th Ave) IMP- OAK2012 nla 74,001 74,001 Assessments 29,600 29,600 G. O. Immvarrwm Bonds 38,701 38,701 Wastewater Fund 3,700 3,700 Water Fund 2,000 2000 Pawls Rd NE(Hllltop Dr to Lindy Ln) IMP -PAUL nla 67,000 67,000 Assessments 4800 24600 G. O. Improvement Bonds 34,800 34,600 Wastewafer Fund 3,400 3,400 Wafer Fund z000 2,000 Parking Lot Improvements IMP -PKGLT 2 229,400 229,400 Assessments 186,000 184000 G. O. Improvamem Bonds 43,400 43,400 Pavement Management IMP -PVMP 2 600,160 600,160 600,160 600,160 2,400,640 Assessments 240,064 240,064 240,064 240,064 960,256 G. O. lmpruvemsnt Bonds 360,096 360,096 360,096 360,096 1,440,384 Service Rd 4(Hwy7 to Highland Park Dr) RAP -SERV m'a 30,500 30,500 Assessments 12200 12200 G. O. Improvement Bonds 18,300 18,300 South Grade Tra6(Bndgewater- School Rd SW) RdP -SGTR 2 81,000 81,000 Grants - Fedwaf 81,070 81,000 Storm Water Podding Improvements IMP -STPD 2 145,200 145,200 G. O. Improvement Bonds 25,200 25,200 Storm Wafer UH)Iy 120,000 120,000 Roadway Edge Tiling IMP -TIL 2 40,000 40,000 • Page 8 Thursday. December 20, 2007 Department Project# Priori" 2008 2009 2010 2011 2012 Total stem Water Utility 40,000 Office furniture replacement -4 areas PD -19 3 40,000 Washington Ave E(Main St to Adams St) IMP -WAS Capital Projecb Fund 1,221,400 1,221,400 Asses to PD -15 2 20000 488,560 Capital Projects Fund 488,560 G. O. Improvement Bonds . 20,000 Multi -Channel Digital Voice Recorder 345,840 3 45,000 745,840 Munkootf State Aid 45,000 Capital Projects Fund 45,000 292,000 292,000 Wastewater Fund PD -18 1 10,000 60,000 Capffal Projects Fund 60,000 Water Fund 10,000 Police Total 35,000 75,000 35,000 Water Main Extension Ik1P -WTREX Na 155,000 155,000 Wastewater Fund PR -08001 1 155,000 25,000 Capita/Projects Fund 155,007 Infrastructure Improvements Total 25,007 6,803,470 3,773,560 3,562,760 4,153,961 5,426,188 23,719,939 Library Square 26,000 Library Square Pavilion Lib Sq C1 3 10,000 Thursd4 . December 20. 2009 10,000 Library Square Total 10.000 10,000 Parks Oddfellows Shelter PARK -05 No 17,159 17,159 Caphs) Projects Fund 17,159 17,159 Masonic West River Shelter PARK -06 n1a 17,154 17,154 Capm Projects Fund 17,154 17,154 VMF PrainelRiver stabilization PARK -07021 3 20,000 20,000 Capial Projects Fund 20,000 20,000 Island View Heights Shelter PARK -11 n1a 44,768 44,768 Capial Protects Fund 44,768 4768 Luce Line Trail Resurface PARK -15 nla 20,000 20,000 Projects Fund 20,000 20,000 O Capital rk Garage & Lot PARK -19 5 90,000 90,000 Caph l Projects Fund 90,000 90,000 Backstop Replacement PARK -20 3 60,000 60,000 Caphai Projects Fund 60,000 60,000 Parking Lot Overlay PARK -21 5 125,000 125,000 Capital Projects Fund 125,000 125,000 Parks Total 37,159 44,768 167,154 145,000 394,081 Polio Office furniture replacement -4 areas PD -19 3 20,000 20,000 Capital Projecb Fund 20,070 20,000 Roof on Police Sendces Bldg PD -15 2 20000 20,000 Capital Projects Fund 20,000 20,000 Multi -Channel Digital Voice Recorder PD-17 3 45,000 45,000 Capital Projects Fund 45,000 45,000 Electronic Ballasts Retrofit PD -18 1 10,000 10,000 Capffal Projects Fund 10,000 10,000 Police Total 75,000 20,000 95,000 [Pool & Recreation Building Parking Lot Crack Filling PR -08001 1 25,000 25,000 Capita/Projects Fund 25,007 24000 Pax Controllers.Meaters PR -09 1 26,000 26,000 Paee 9 Thursd4 . December 20. 2009 `i(--)(d) Department Project# Priorit. 2008 2009 2010 2011 2012 Total Capital Projects Fund 20,000 Resurface Rec Center Boom PR -10 Capital Projects Fund 20,000 Center furnace replacement PR -11 Capital Projects Pond 1 20,000 Red Center office remodel PR -12 Capital Projects Fund Pool improvements PR -13 Capital Protects Fund 15,000 Pool & Recreation Building Total 15,000 Senior Dining 1 Evergreen Senior Dining Kdchen Improvements Sr Dine 02 Capital Protects Fund 80,000 Donations 66,000 Senior Dining Total 186,000 Technology - - -- - -- - ComputerslMonitom IT -0301 Capital Projects Pond 35,000 Software IT -0302 Capital Protects Fund 35,000 Printers & other hardware IT -0303 Capital Projects Fund Fiber Projects IT -0304 Capital Protects Fund puterlMonfors IT -21 Capital Projects Fund ComputersNonitors IT -22 Capital Projects Fund Software IT -23 Capital Projects Fund 36,000 Software IT -24 Capital Protects Fund Printers & other hardware IT -25 Capital Projects Fund Printers & other hardware IT -26 Capital Projects Fund Printer & Other Hardware IT -27 Capital Projects Fund Software IT -28 Capital Projects Fund 62027 Computers & monitors IT -29 Capital Protects Fund Voice Over IP IT -30 Cash Technology Total 'astewater Replace Raw WW Screens WW -27 0 26,000 20,000 26,000 2 2,000 10,060 20,000 20,000 20,000 20,000 1 20,000 2 62,492 20,000 20,000 20,000 4 15,000 15,000 15,000 15,000 1 80,000 80,000 56,235 80,000 80,000 66,000 40,000 80,000 186,000 2 5,000 15,000 20,000 5,000 5,000 10,000 10,060 10,000 5.000 15,000 20,000 2 36,000 36,000 36,007 36000 2 62,492 62,492 62,492 62,492 2 56,235 56,235 56,235 56,235 2 35,000 35,000 35,000 35,000 2 36,000 36,000 36,000 36,000 2 36,000 36,000 36,000 36,000 2 62,027 62,027 62027 62027 2 62,027 62,027 62,027 62027 2 29,000 29,000 29,000 29,000 2 24,500 24,500 24,500 24,500 2 60,000 60,000 60,0170 60,000 2 75,000 75,000 75,000 75,000 2 36,000 36,000 36,000 36,000 3 378,990 378,990 204,261 42,564 43,295 44,047 44,823 378,990 568,717 127,027 122,527 171,000 989,271 1 300,000 300,000 Paee C Thursdott !]zcember 20, 2007 1C�(c1) Department Project# Priority 2008 2009 2010 2011 2012 Total Wastewater Fund 7,334,800 Automatic Meter Reading System W -16 2 300,001 700,000 300,000 Blosollds Hauling Tractor WW 31 2 wer Control Upgrade W -18 2 150,CD0 150,000 Waatawafa Fund Water Total 150,000 150,000 �n Mower WW -32 1 15,000 15,000 Wastewafer Fund 15,000 15,000 WWTF expansion WW -39 2 6,531,800 6,531,800 Wastewater Fund 6,531,800 6,531,600 Add Grinder at HATS Lift Station WW -06 3 50,000 50,000 Wesfewetar Fund 50,000 50,000 Press Drive Retofit WW-47 2 55,000 55,000 Wasfewater Fund 55,000 55,000 Replace Air Blowers WW -5D 2 50,000 50,000 Wastewater Fmrd 50,000 50.000 Energy Efficient Upgrades to Oxidation Dilch WW -52 2 100,000 100,000 Wmfewaler Fund 100,000 100,000 New Portable Pump WW 59 2 20,000 20,000 Wasfe"W Fund 20,000 20,000 SCADA System (Aeration 8 WAS) WW -60 2 63,000 63,000 Wastsmw Fund 63,000 63,000 Wastewater Total Water 7,334,800 Automatic Meter Reading System W -16 2 Water Fund 700,000 New Well W -17 2 Water Fund 350,000 wer Control Upgrade W -18 2 Water Fund 46 15,000 715,000 350,000 Water Total 6,769,800 315,000 250,000 7,334,800 700,000 700,000 700,000 700,000 350,000 350,000 350,000 350,000 15,000 15,000 15,000 15,000 715,000 350,000 1,065,000 GRAND TOTAL 15,553,146 6,632,855 5,169,441 5,984,461 6,488,688 39,748,591 • Page I I Tim,sdoy, December 20, 2007 1 L( ck) C • TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Project Funding for Hutchinson Dam Replacement and School Road Pedestrian Underpass DATE: December 27, 2007 Construction has proceeded to the point of Substantial Completion on both the Hutchinson Dam Replacement (Letting No. 2/Project No. 07 -02) and School Road Pedestrian Underpass (Letting No. UProject No. 07 -01) projects. At this point, there have been additional work and construction services required to ensure that both projects are successfully completed. All of the increases in work and services have been identified and deemed necessary by City staff As you probably recall, the City Council previously authorized the use of City Excess Bond Funds to fund both of these projects beyond the extents of the state and federal funding accumulations. City staff was very conservative in preparing the initial funding request with the hope that additional construction work and services costs would be • minimal. However, unforeseeable work and additional services have been required that are beyond the scope of the initial funding. Thus, City staff proposes that additional funds be allocated for these projects in the amounts of $96,349.85 for the Hutchinson Dam Replacement and $49,523.87 for the School Road Pedestrian Underpass respectively. Per discussions with the Finance Department, these funds would be distributed from the City Excess Bond Funds to the appropriate Construction Fund accounts. Below is a brief tabulation of the previously approved and currently requested funding for these projects: Hutchinson Dam Replacement Previously Approved Funding $1,175,000.00 ($400, 000. 00 from City Excess Bond Funds) Requested Additional Funding $96,349.85 (provided boulders, silt removal, additional rock, DNR permit) Total Allocated Funding $1,271,349.85 ($496,349.85 from City Excess Bond Funds) School Road Pedestrian Underpass Previously Approved Funding $1,559,636.13 (5264, 559.52 from City Excess Bond Funds) Requested Additional Funding $49,523.87 (draintile, landscaping, construction staking, material testing) Total Allocated Funding S1,609,160.00 ($314, 083.39 from City Excess Bond Funds) Also, relative to the School Road Pedestrian Underpass project is the need to allocate funds to account for the Federal Aid distributions that will occur in 2008 and 2009. At this point, the project has received $422,156.00 in Federal Aid (2005 -2007 distributions). The remaining distributions will total approximately $296,000. Thus, it is necessary to temporarily transfer funds ($296,000) to the project with the expectation that the Federal Aid distributions will reimburse the City Excess Bond Funds when they arrive in 2008 and 2009. • We recommend that the above use of City Excess Bond Funds be approved in the amounts listed as outlined on the attached Resolutions. cc: Gary Plotz, City Administrator �� c) � � CITY OF HUTCHINSON • RESOLUTION NO. 13327 AUTHORIZING TRANSFER OF EXCESS BOND FUND WHEREAS, the Hutchinson City Council has adopted uses of the Excess Bond Fund (fund 9250) including added project costs; NOW THEREFORE, be it resolved by the City Council of the City of Hutchinson approves the following transfers: • Crow River Dam Replacement matching funds: $796,349 • Highway Seven & School Road Trail Underpass matching funds:$314,100 And WHEREAS, the Hutchinson City will receive Federal Funding for the Highway Seven & School road Trail Underpass in future fiscal years NOW THEREFORE, be it resolved by the Hutchinson City Council approves the advance of $296,000 from the Excess Bond Fund to be repaid as Federal Funding is provided Adopted by the City Council this 27th day of December 2007. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator n U IC( (") City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 December 20, 2007 To: Honorable Mayor & City Council members From: John Olson, Public Works Manager Subject: Sidewalk /Trail /Walkway Snow Removal Activities- 2007/2008 1 trust this report and the attached maps will give the City Council an understanding of current practices regarding sidewalk snow removal. Our goal is to use the limited resources we have to operate in a manner consistent with your objectives. There are 45.20 miles of sidewalk/trail /walkway in the City, including: 12.00 miles of asphalt trail (in widths of 10 feet) 29.10 miles of concrete sidewalk (in widths varying from 4 to 11 feet) 4.10 miles of gravel trail (in widths of 10 feet) The 45.2 miles of the City's network are prioritized as follows: Priority level Asphalt Concrete Gravel Total City priority #1 0.16 8.41 0.00 8.57 miles School priority #1 0-22 1.01 0.00 1.23 miles City priority #2 1.05 1.16 0.00 2.21 miles City priority #3 3.05 0.00 0.00 3.05 miles Priority private walks 0.82 5.82 0.00 6.64 miles No priority assigned 6.70 12.70 4A0 23.50 miles Totals 12.00 29..1.0 4.10 45.20 miles City staff removes snow from a little over 15 miles of sidewalk after each snow event (not counting public facilities). Snow removal is done on a priority basis, meaning Priority # 1 sidewalk are cleaned first, Priority #2 are cleaned second, etc. Follow up work, such as widening and cleaning aprons is also done using the same priority basis. Priority private walks are inspected following a snow event. This program works in much the same manner as weed notices. If private priority walks are not cleaned, a notice is posted at the home. If, after follow up inspections, the sidewalk remains covered with snow, a private contractor is called to complete the work. Billings along with a City administrative fee are forwarded to homeowners, and if not paid, are assessed to the property. Walks that have no priority assigned are managed on a case -by -case basis. The attached maps show the sidewalk system and the priority level assigned to various routes. 1 will be at the City Council meeting to answer any questions regarding our sidewalk snow removal program. if you have questions prior to the meeting, please call me at (320) 234 -4473 — office or (320) 583 -8145 — mobile. `J Dear City Council, • Recently it was brought to my attention that City Policy 1.09, states that "the mayor may not make a motion at a city council meeting, as regulated by city charter'. However, the City Attorney can find no such prohibition in the City Charter. In Hutchinson the mayor, aside for his /her presiding officer duties, is considered the same as any other council member during council meetings. The mayor has the same recognition in statutory cities and the League of Minnesota Cities handbook says that the mayor's right to make and second motions is implied by the mayor's privilege of voting and taking part in regular council deliberations. The city policy would appear to be in conflict with that and the City Charter. I ask for your consideration to remove this language from City Policy 1.09. Sincerely, Mayor Steve Cook • 11 l C, ( v -0 Mare A. Se b o ra, City Attorney • Office of the City Attorney 111 R, n saw SE HatdJumo, MN 55350.2522 320.587- 5151/Fm 320. 2344201 TO: Mayor & City Council FROM: Marc A. Sebora, City Attorney SUBJECT: Hutchinson City Policy No. 1.09 DATE: December 20, 2007 This memo is intended to hopefully provide you with additional information to aid you in your consideration of Policy 1.09 and its provisions that prohibit the mayor from making motions at City Council meetings. The policy was brought to my attention recently when the Human Resources department was going through the City's policy book for revisions. I was not aware of the policy and Mayor Cook, shortly after taking office, asked me if he had the same powers of a City Council Member and I told him that, in my opinion, he did. • Nevertheless, this policy was apparently enacted in 1989 and reaffirmed in 1995. Ihave spoken with a few Council Members from this era to find out the reasoning behind the enactment of the policy and none could remember what brought the policy about. I have checked the City Council and Charter Commission minutes and have found nothing. I also had the opportunity to speak with former City Attorney G. Barry Anderson about the matter. His recollection was that the procedure stated in the policy was in place prior to his tenure as City Attorney and that it was enacted while he was City Attorney. He was not aware of any reasoning particular to the Hutchinson City Council but did state that it was a component of parliamentary procedure that generally the chair of meetings does not make motions. A consideration one might make is that it does make a meeting more efficient if anyone can make a motion and would allow business to be accomplished in situations where Council Members excuse themselves from deciding matters where they have a conflict of interest. In any event, the Council has the ability to regulate its proceedings in a manner they deem appropriate by amending the City Charter or adopting or repealing policies. E — Printed on recycled paper — \ 0 C h> Pol/.wp CITY OF HUTCHINSON P J ! l ' -CITY COUNCIL - BOARDS, COMMISSIONS & COMMITTEES - VOTING POWERS NO . 1 DATE 1988; updated 1995 SOURCE CITY ATTORNEY A city council member or city employee has the same voting privileges as any other member of a board, commission, or committee, unless otherwise regulated by state statute, charter, ordinance or resolution. It is allowable for the chairperson of any board to make a motion at a board meeting. However, the mayor may not make a motion at a city council meeting, as regulated by city charter. • •