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cp12-11-2007 cAGENDA
• REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 11, 2007
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Rev. Kevin Oster, Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF NOVEMBER 27, 2007
Action - Motion to approve as presented
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2007
2. PUBLIC LIBRARY BOARD MINUTES FROM OCTOBER 22, 2007
3. HUTCHINSON JOINT PLANNING BOARD MINUTES FROM SEPTEMBER 19, 2007
• 4. EDA BOARD MINUTES FROM OCTOBER 26, 2007
5. BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2007
6. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR OCTOBER 2007
7. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR OCTOBER 2007
8. MONTHLY FINANCIAL SNAPSHOT OF CREEKSIDE COMPOST FACILITY THROUGH
OCTOBER 31, 2007
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13314 —RESOLUTION TRANSFERRING $321,500 FROM LIQUOR FUND TO
GENERAL FUND
2. RESOLUTION NO. 13315 — RESOLUTION TRANSFERRING $123,600 FROM WATER, SEWER &
REFUSE FUND TO GENERAL FUND AND 2002C REFUNDING IMPROVEMENT BOND FUND
3. RESOLUTION NO. 13316 — RESOLUTION FOR PURCHASE (BULK SAND AND BULK
COMPOST)
4. RESOLUTION NO. 13317 — RESOLUTION ADOPTING 2008 FEE SCHEDULES
•
CITY COUNCIL AGENDA — DECEMBER 11, 2007
5. ORDINANCE NO. 07-0486 — AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY-
OWNED REAL PROPERTY LOCATED IN THE CITY OF HUTCHINSON (CENEX DEAL)
(SECOND READING AND ADOPTION)
6. ORDINANCE NO. 07 -0487 — AN ORDINANCE AMENDING ORDINANCE NO. 06 -0449 TO
PERMANENTLY EXCLUDE THE PROVISIONS OF THE SMOKE -FREE WORKPLACE
ORDINANCE AS IT APPLIES TO HOTELS AND MOTELS (SECOND READING AND
ADOPTION)
7. ORDINANCE NO. 07 -0489 — AN ORDINANCE AMENDING SECTION 30.18 "REGULAR
MEETING ORDER OF BUSINESS" TO INCLUDE PUBLIC COMMENTS SECTION AND
APPROVING CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS UNDER THE
CONSENT AGENDA (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION
FOR DECEMBER 27, 2007)
(c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS
- CHANGE ORDER NO. 9 — LETTING NO. 2, PROJECT NO. 06 -02 (WATER TREATMENT PLANT
- CHANGE ORDER NO.2 — LETTING NO. 11, PROJECT NO. 05-13 (WATER TREATMENT PLAN
BIOLOGICAL TREATMENT SYSTEM)
- CHANGE ORDER NO. 10 — LETTING NO. 10, PROJECT NO. 06 -02 (NECESSARY HVAC
MODIFICATIONS TO MOTOR CONTROL CENTER)
(d) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL APPWATION FOR
AMERICAN LEGION POST 96 LOCATED AT AMERICAN LEGION POST 96,35 3 AVENUE SE
AND LAMPLIGHTER II LOATED AT 1011 HWY 15 SOUTH TO OPERATE GAMBLING DEVICES
• (e) REAPPOINTMENT OF DICK FREEMAN TO AIRPORT COMMISSION TO SEPTEMBER 2012
(f) CONSIDERATION FOR APPROVAL OF ENTERING INTO JOINT POWERS AGREEMENT WITH
THE SOUTHWEST METRO DRUG TASK FORCE
(g) CONSIDERATION FOR APPROVAL OF CAPITAL EXPENDITURE (SLEEP CENTER) AS
REQUESTED BY HUTCHINSON AREA HEALTH CARE
(h) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR JEREMY CARTER,
ASSISTANT FINANCE DIRECTOR, TO ATTEND THE GOVERNMENT FINANCE OFFICERS
ASSOCIATION NATIONAL CONFERENCE
(i) CONSIDERATION FOR APPROVAL OF 2008 MASSAGE LICENSE AND TAXI SERVICE LICENSE
RENEWALS
Action — Motion to approve consent agenda
7. PUBLIC HEARINGS-6:00 P.M. -NONE
8. COMMUNICATIONS, REOUESTS AND PETITIONS
9. UNFINISHED BUSINESS
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SUPPORTING MCLEOD COUNTY ECONOMIC
• DEVELOPMENT AUTHORITY
2
CITY COUNCIL AGENDA —DECEMBER 11, 2007
•Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF CHANGE ORDER FOR ENGINE 7 AS REQUESTED BY THE
HUTCHINSON FIRE DEPARTMENT
Action -
(c) DISCUSSION OF REFERRING HUTCHINSON CITY CODE SECTION 154.070 TO THE PLANNING
COMMISSION FOR FURTHER REVIEW
Action —
(d) CONSIDERATION FOR APPROVAL OF AMENDMENT TO ZONING ORDINANCE TO UPDATE
LANGUAGE IN SECTION 154.170 REGARDING CONDITIONAL USES WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION)
Action — Motion to reject — Motion to approve
(e) CONSIDERATION FOR APPROVAL OF 2008 PERFORMANCE INCREASE UNIFORM
IMPLEMENTING DATE AND CONSIDERATION OF AMENDMENT TO CITY POLICY NO. 3.08
Action — Motion to reject — Motion to approve
(f) CONSIDERATION FOR APPROVAL OF 2008 ANNUAL COMPENSATION PLAN (ADOPT
RESOLUTION NO. 13304)
Action — Motion to reject — Motion to approve
•(g) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 FINAL TAX LEVY FOR THE CITY OF
HUTCHINSON (ADOPT RESOLUTION NO. 13307)
Action — Motion to reject — Motion to approve
(h) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 FINAL TAX LEVY FOR SPECIAL
TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY (ADOPT RESOLUTION NO.
13306)
Action — Motion to reject — Motion to approve
(i) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 TAX LEVY FOR SPECIAL TAXING
DISTRICT HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (ADOPT RESOLUTION NO.
13305)
Action — Motion to reject — Motion to approve
(j) CONSIDERATION FOR APPROVAL OF ADOPTING THE 2008 CITY OF HUTCHINSON GENERAL
FUND BUDGET (ADOPT RESOLUTION NO. 13308)
Action — Motion to reject — Motion to approve
(k) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 CENTRAL. GARAGE FUND BUDGETS
(ADOPT RESOLUTION NO. 13309)
Action — Motion to reject — Motion to approve
• (1) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 CAPITAL PROJECTS FUND BUDGET
CITY COUNCIL AGENDA —DECEMBER 11, 2007
(ADOPT RESOLUTION NO. 13310)
• Action — Motion to reject — Motion to approve
(m)CONSIDERATION FOR APPROVAL OF ADOPTING 2008 LIQUOR FUND BUDGET (ADOPT
RESOLUTION NO. 13 311)
Action — Motion to reject — Motion to approve
(n) CONSIDERATION FOR APPROVAL OF ADOPTING 2008 STORM WATER UTILITY BUDGET
(ADOPT RESOLUTION NO. 13 312)
Action — Motion to reject — Motion to approve
(o) CONSIDERATION FOR APPROVAL OF ADOPTING 2008
WATER/WASTEWATER/REFUSE /COMPOST BUDGET (ADOPT RESOLUTION NO. 13313)
Action — Motion to reject — Motion to approve
(p) DISCUSSION OF AMENDING SECTION 72.06 OF THE HUTCHINSON CITY CODE PERTAINING
TO TRUCK PARKING
Action -
(q) DISCUSSION OF UNDERTAKING A COMMUNITY VISIONING PROCESS
Action —
.(r) DISCUSSION OF NEED FOR POLICIES REGARDING THE HANDLING OF NON - AGENDA ITEMS
AND THE INTRODUCTION OF NEW OR CHANGED POLICIES, RESOLUTIONS AND
ORDINANCES WITHOUT PRIOR COUNCIL DISCUSSION
Action —
(s) DISCUSSION OF RESOLUTION NO. 13292 — RESOLUTION ESTABLISHING A POLICY AND
GUIDELINES FOR THE USE OF ELECTRONIC COMMUNICATIONS BETWEEN CITY COUNCIL
MEMBERS AND RESOLUTION NO. 13293 - RESOLUTION REAFFIRMING CITY COUNCIL LIMITS
IN THE ADMINISTRATION OF CITY AFFAIRS
Action —
(t) CONSIDERATION FOR APPROVAL OF SETTING ORGANIZATIONAL MEETING FOR JANUARY 2,
2008
Action — Motion to reject — Motion to approve
(u) CONSIDERATION FOR APPROVAL OF SETTING JOINT MEETING WITH HUTCHINSON
UTILITIES COMMISSION FOR JANUARY 10, 2008, AT THE HUTCHINSON EVENT CENTER
Action — Motion to reject — Motion to approve
11. MISCELLANEOUS
12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
ADJOURN
4
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, NOVEMBER 27, 2007
1. CALL TO ORDER — 5:30 P.M.
Mayor Cook called e meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Haugen, and
Casey Stotts. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora,
City Attorney.
2. INVOCATION — Rev. Kevin Oster, Our Savior's Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
Gail Jessen, Hutchinson resident, 815 Harrington, Ordinance No.07 -7206, Mrs. Jessen explained that the
ordinance is causing hardship for her family because they are unable to find a place to park the truck or a place to
store the tools. Mrs. Jessen would like a variance or a conditional use for the cold months at least.
Marc Sebora, City Attorney, explained that if the truck is less than 10,000 pounds they can have it parked.
Mrs. Jessen explained that the semi they have is over 10,000 pounds, she also wanted to know when the
ordinance was put into effect because she had her driveway approved by the city in 2000 for the parking of the
tractor.
Marc Sebora, City Attorney, would like to meet with Police Chief Dan Hatten and see if there is something they
can do about the parking situation.
. Mayor Cook was also wondering about the camper parking. He also noted that if anyone else had the same
concerns they should contact Marc Sebora, City Attorney.
Robert Hantge, 1210 Lewis Avenue, addressed Resolution No.'s 13292 and 13293. The fast Resolution Mr.
Hanty addressed was Resolution No. 13292. Mr. Hantge feels that the guidelines are too restrictive, and
explained there is a paragraph that does not allow board/commission members to contact city staff, and they
have to go through the City Administrator. Mr. Hantge's suggestion is that the City of Hutchison follow the
Le a of Minnesota Cities and remove the last paragraph. Mr. Hantge then addressed Resolution No. 13293.
Mr. Hantge believes that the resolution is redundant and contradicting. Mr. Hantge referred to Chapter 2 of the
City Charter and noted that the last sentence already states who can give direction. Mr. Hantge would like to see
if the City could reach a compromise on the issues he addressed.
Council Member Stotts explained that he talked with Gary Plotz, City Administrator, and that he will take
responsibility for the restrictive resolutions. Council Member Stotts' intent was not to go as far as it did and
discussions have already begun regarding revising the resolutions.
5. MINUTES
(a) REGULAR MEETING OF NOVEMBER 13, 2007
Motion by Haugen, second by Stotts, to approve the minutes presented. Motion carried unanimously.
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
. 1. PUBLIC LIBRARY BOARD MINUTES OF SEPTEMBER 24, 2007
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CITY COUNCIL MINUTES— NOVEMBER 17, 2007
2. PIONEERLAND LIBRARY BOARD MINUTES OF SEPTEMBER 20, 2007
• 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES OF OCTOBER
16, 2007
4. PLANNING COMMISSION MINUTES OF OCTOBER 16, 2007
5. CITY OF HUTCHINSON FINANCIAL REPORT FOR OCTOBER 2007
6. CITY OF HUTCHINSON INVESTMENT REPORT FOR OCTOBER 2007
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13302 — RESOLUTION FOR PURCHASE (FLORIDA CYPRESS AND BARK
NUGGETS)
2. RESOLUTION NO. 13303 — RESOLUTION ACCEPTING PLEDGED SECURITIES FROM
CITIZENS BANK & TRUST CO.
3. ORDINANCE NO. 07 -0482 — A RENTAL REGISTRATION AND INSPECTION ORDINANCE
(SECOND READING AND ADOPTION)
4. ORDINANCE NO. 07-0484 — AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE
CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY THE CITY OF
HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBD. 2(1) (LOCATED AT
THE NORTHWEST CORNER OF JEFFERSON ROAD AND COUNTY ROAD 8 FOR CITY OF
HUTCHINSON/HUTCHINSON AREA HEALTH CARE FOR A SENIOR HOUSING CAMPUS)
(SECOND READING AND ADOPTION)
• (c) PLANNING COMMISSION ITEMS
CONSIDERATION FOR APPROVAL OF VARIANCE REQUESTED BY THE OAKS FOR
PLACEMENT OF A 212 SQUARE FOOT GAZEBO IN FRONT YARD LOCATED AT 945
CENTURY AVENUE SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION
(ADOPT RESOLUTION NO. 13299)
2. CONSIDERATION FOR APPROVAL OF CONDITIONAL USE PERMIT REQUESTED BY BEANS
PLUS, INC. TO ALLOW A CHILD CARE CENTER/SCHOOL IN THE C -5 DISTRICT LOCATED
AT 267 — 4 AVENUE NW WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13300)
3. CONSIDERATION FOR APPROVAL OF AMENDMENT TO ZONING ORDINANCE TO UPDATE
LANGUAGE IN SECTION 154.170 REGARDING CONDITIONAL USES WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION WAIVE FIRST READING AND SET
SECOND READING AND ADOPTION OF ORDINANCE NO. 07-0485 FOR DECEMBER 11, 2007)
(d) REAPPOINTMENT OF SHERRY RISTAU TO HUTCHINSON AREA HEALTH CARE BOARD TO
DECEMBER 2012
(e) CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR EMILY RECK, DBA R &R
MASSAGE, LOCATED AT 745 LAKEWOOD DRIVE SW
(f) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR ST. ANASTASIA
CATHOLIC CHURCH ON DECEMBER 20, 2007
•(g) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR VFW POST 906 AT
THE HUTCHINSON EVENT CENTER ON DECEMBER 14, 2007
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CITY COUNCIL MINUTES — NOVEMBER 27, 2007
•(h) CONSIDERATION FOR APPROVAL OF GRANT APPLICATION FOR 2007 FIRE SAFETY FEMA
GRANT
(i) CONSIDERATION FOR APPROVAL OF SETTING DECEMBER 14, 2007, AT 5:30 P.M. AS PUBLIC
MEETING TO ALLOW CITY COUNCIL MEMBERS TO ATTEND HOLIDAY PARTY AND
AUTHORIZATION OF USING CITY FUNDS TO COVER A PORTION OF THE COST
(j) 2008 LICENSE RENEWALS
1. MASSAGE LICENSES
2. HAULING LICENSES
3. TOBACCO LICENSES
(k) CONSIDERATION FOR APPROVAL OF CAPITAL EXPENDITURE REQUEST FOR HUTCHINSON
AREA HEALTH CARE TO RELOCATE BILLING AND ACCOUNTING FROM THE PLAZA
BUILDING TO THE FREEMONT BUILDING
Items 6(b)3 and 6(c)3 were pulled for separate discussion.
Motion by Stotts, second by Peterson, to approve consent agenda with the exception of Items 6(b)3 and
6(c)3. Motion carried unanimously.
Item 6(b)3 was discussed further. Mayor Cook noted that he would like to have this item tabled. Mayor
Cook would like to have a committee put together to include tenants and landlords. Mayor Cook also had a
few questions about the ordinance that was drafted, such as the necessity to check every rental property
especially the first time inspections.
Council Member Stotts indicated that he had no problem with tabling the item and also noted that there are
. other communities that have excellent programs and that the committee could look into those communities
programs and get some ideas for what works and what does not.
Mayor Cook expressed that he is not against the inspection plan, but would like to look at a better way to use
staff time.
Motion by Stotts, second by Haugen, to table Ordinance No. 07 -0428 a rental registration and inspection
ordinance indefinitely. Motion carried unanimously.
Item 6(c)3 was discussed further. Mayor Cook explained that he noticed a change was made in the code
numbers.
Rebecca Bowers, Planning/Zoning/Building Director, discussed that the change can be made before next
Council meeting if the Council approved the item. Ms. Bowers explained that under procedure, Section 4 c),
it should be corrected to 154.70, along with a few other updates. Ms. Bowers explained that she would also
like to add ten working days for the DNR, in Section 2(b).
Mayor Cook explained that he felt there were a couple of places that were taking away from more of the
requirements for example staging plan and open space.
Rebecca Bowers, Planning/Zoning/Building Director, explained that both items are explained and that it is
hard to dig into those layers and she feels like they are both addressed.
Motion by Haugen, second by Peterson, to approve Ordinance No. 07 -0485 amendment to zoning ordinance
to update language in section 154.170 regarding conditional uses. Motion carried unanimously.
7. PUBLIC HEARINGS —6:00 P.M.
• (a) CONSIDERATION OF FUNDAMENTAL CORPORATE CHANGE OF TRANSFERRING THE ASSETS
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CITY COUNCIL MINUTES— NOVEMBER 27. 2007
FROM 1UTCHINSON TELEPHONE COMPANY TO NEW ULM TELECOM, INC.
. Marc Sebora, City Attorney, explained that a transaction has taken place between New Ulm Telecom and
Hutchinson Telephone Company in which New Ulm has acquired the assets of Hutchinson Telephone
Company. Mr. Sebora also explained that under the franchise ordinance there needs to be a hearing for a
transfer to occur and the purpose of the hearing tonight is to transfer the franchise to New Ulm Telecom.
Mr. Sebora further noted that the City's telecommunications attorneys' had drafted the transferring
documents as they relate to the City's franchise with Hutchinson Telephone Company.
Walt Clay, Hutchinson Telephone Company CEO, explained that the transaction will occur in December.
Mr. Clay inquired about Hutchinson Telephone Company being a non - exclusive franchise, and was
wondering about the city making requirements that New Ulm Telecom, Inc. would not be able to change
rates for three years. Mr. Clay believes that it was an oversight that was missed. Mr. Clay also explained
that he would like to point out that when the matter was turned over to the franchise attorneys' there was not
a cap on the fees. Mr. Clay was wondering if the City received a quote for the fees, because it seemed that
the fees are excessive, and the City should make some type of cap. Mr. Clay also wanted to thank
Hutchinson for the opportunity.
Bill Odis, New Ulm Telecom, Inc. CEO, clarified that this transaction is merely a change in control and that
New Ulm Telecom, Inc. has a subsidiary that is merging into Hutchinson Telephone Company, and that it
will be under the Hutchinson Telephone Company's name. Mr. Odis also expressed that the City is
requiring New Ulm Telecom, Inc. to do something that their competitors are not required to do.
Walt Clay, Hutchinson Telephone Company CEO, asked that section 1.7 and Exhibit B be excluded from the
proposed resolution transferring the franchise.
Council Member Peterson inquired whether the Council could approve the item on the assumption that the
wording would change.
• Bill Odis, New Ulm Telecom, Inc. CEO, expressed that the agreement must be mutual between the two
parties.
Motion by Arndt, second by Peterson, to close the public hearing. Motion carried unanimously.
Motion by Peterson, second by Stotts, to remove Section 1.7 and remove Exhibit B. Motion carried
unanimously.
8. COMMUNICATIONS, REQUESTS AND PETITIONS
9. UNFINISHED BUSINESS
(a) REVIEW OF CITY OF HUTCHINSON COMPENSATION PLAN
Mayor Cook explained the item that was talked about based on the performance aspect and he is concerned
that the increase is a little higher than it should be, he also explained that it is different than what the last
consultant recommended, he suggested a compromise between the two matrixes. Brenda Ewing, Human
Resource Director, submitted what the reviews were and he looked through those reviews and under the
current Ian going f r o m 105% of the market rate t o l l 0 %, 98% of the people qualify. Mayor Cook noted that
with tightening it up with the plan he recommended it would drop the market rate to 62%. If there was one
minor change that would drop it down to 59 people would do it and that would be 49 %. For those who could
make the top pay from 110 -115% of the market rate, right now under the current plan 62% of the people
would have qualified for that, if they had the same performance measurements, and again by tightening that
up it would drop to about 13.4. Mayor Cook noted that he looked back at what was stated in the
compensation plan and the salary maximum should be the difference between the salary market rate and the
salary maximum represents marriage pay for employees' performance above that of an expected job. Again
. Mayor Cook noted that the last consultant, as the information shows they showed that once you went from
110% you would not see an increase unless you had superior or outstanding performance. With the
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consultants recommendation to go from the 105 -110% you would have about 30% of the employees who
• have made that. For that higher level you would only have about 10 %, and what we have right now just
about everyone is making the fast one, and then a large number meets the second one.
Council Member Peterson explained that this item has been discussed at the wage committee. A review of
the compensation plan was scheduled for 2008 but was recommended for deferral by the Council to the 2009
budget at a previous workshop. General discussion was held.
Mayor Cook noted that there are employees, now, who are in the 110% range. If the matrix is not changed at
this time, these employees may receive another increase is 2008 and be above the 110% range. Change the
matrix after that has occurred would result in having employees at different levels in regards to compa ratios.
Mayor Cook noted that he believes it would be better to change it now, and then maybe look at it again with
that consultant later, because what happens is you are adjusting it midstream. Discussion was held.
Mayor Cook explained the changes that he would recommend for the performance appraisal score ranges he
noted on his roposal. The third and fourth score ranges would be changes to 2,9 — 3.59 (.69 gap) and 3.6 —
4.19 (.59 gap. The change would result in a .59 spread on either side of the middle, meets job requirements.
Council Member Peterson expressed her concern of having chan gges made in the pay scale without consulting
with the employees to explain any proposal. Discussion was held.
Council Member Haugen asked if Brenda Ewing to review how this issue was presented to the wage
committee and why the wage committee made the recommendations they did. He noted that Dan Hatten,
Police Chief, has some concerns with his officers particularly, and how changes to the compensations plan
would effect them.
Brenda Ewing, Human Resources Director, explained that the wage committee reviewed the information and
the data and the difference between the two. The wage committee also talked about union situations verses
non -union situations, the total compensation sub)'ect again, and when they are basically looking at it as wages
and benefits and compared it to other municipal departments.
Council Member Haugen also explained that Chief Hatten talked about the entry level positions the learning
curve associate with new employees.
Brenda Ewing, Human Resource Director, explained that there can be a large learning curve for new
positions, some more than others, and even though they may not be getting a four or five in every category
they are doing well and are making progress. It is not unusual for new employee to get a needs improvement
in a certain area, but overall they are doing well and they are a valuable employee to the city.
Council Member Peterson noted that when Chief Hatten expressed his opinion he was explaining that it
affected those on the highest of the pay scale and those on the lowest, and that was where he was concerned
about his officers.
Mayor Cook explained that there is still the market increase, and this is just the performance aspect of it, and
if you ar e not a good performer than maybe you do need just the market increas e as incentive. If rt is
performance then you should ble to have a certain standard of performan ce and even for those new
employees on the lower end he believes the proposal is taking into account that there is a learning curve and
provides some opportunity for that but after a few years the expectations are that a employee will' be
performing or at least meeting job requirements. Mayor Cook also inquired if Brenda Ewing, Human
Resource Director, new what the City pays out in wages.
Brenda Ewing, Human Resource Director, explained that she did not have the specific dollar figures, but
further explained that the City is a service oriented organization and the vast majority of the budget is wages.
Ms. Ewing explained that there may a difference in opinion on the consultant's original recommendation and
that the matrix staff proposed to Council for adoption. Staff referred to the matrix in the consultant document
Is as an example and had further discussion with the consultant that resulted in the current matrix.
SCM
CITY COUNCIL MINUTES —NOVEMBER 27, 2007
Council Member Haugen explained that the matrix that the consultant presented to the Council was not a
• recommendation, it was an example for the City, and he noted that Mayor Cook has repeatedly stated that it
is the consultant's recommendation and it was not a recommendation. Discussion was held.
Council Member Haugen explained that the system that is in place is self - correcting. He expressed that
everyone can put their own set of numbers together and it will not come out perfect. Discussion was held.
Council Member Arndt expressed that the wage committee has worked with this item and the Council
should go with what the committee is recommending. Council Member Arndt expressed that the Council
should not undermine the work that the committees are doing.
Mayor Cook explained that the Council has the final say, and that it is the taxpayers' money that is paying
for the wages. Discussion was held.
Council Member Peterson expressed that there are four members of the Council who would like to keep the
compensation plan the way it is, and the compensation plan was left with no changes.
10. NEW BUSINESS
(a) RECONSIDERATION OF RESOLUTION NO. 13293 — RESOLUTION REAFFIRMING CITY COUNCIL
LIMITS IN THE ADMINISTRATION OF CITY AFFAIRS
Mayor Cook stated that he would like it on the record that he would like to vote against Resolution No.
13293.
Motion by Stotts, second by Cook, to reconsider Resolution No. 13293 reaffirming City Council limits in the
administration of City affairs. Motion carried unanimously.
Motion by Stotts, second by Haugen, to appprove Resolution No. 13293 reaffirming City Council limits in the
administration of City affairs. Roll call: Haugen — aye; Arndt — aye; Peterson— aye; Stotts — aye; Cook —nay.
Motion passed 4 to 1.
(b) DISCUSSION OF SUMP PUMP INSPECTION PROGRAM SUMMARY
John Paulson, Environmental Specialist, provided a power point presentation on the sump pump inspections.
There were 800 inspections that needed to be completed, and of those 800 inspections, 797 homes were
inspected. Of those 797 homes, 19 had failed inspections. Ten homes had made corrections before the
inspections had taken place. Some of the homes that had been inspected in 2001 had corrected the problem
and then switched back after the inspection was complete. That is part of the reason the City reevaluated the
program and did the second round of inspections. Mr. Paulson noted that there were three inspections that
were incomplete because they had not complied with the sump pump inspections and the City has done
everything they can to get them to comply. The City has now resorted to adding a fee to their utility bill.
Sump pump can contribute to $40,000 dollars of water that is being treated from water that should not be
treated.
Council Members Stotts inquired if they had fines for those who had failed the inspections.
John Paulson, Environmental Specialist, explained that after the initial inspections property owners were
liven 30 days to comply. In all of the cases the sump pumps were fixed except for one case of incorrectly
installing the sump pump, but the problem was corrected during the second inspection. Mr. Paulson
explained that there were no fines issued, because most of those people complied. Mr. Paulson explained
that those who failed in 2001 and then again this time, when further research was done, it was found that
most were new owners of the homes. John Paulson, Environmental Specialist, also explained that of those
three houses that have not set up a sump pump inspection they could be in compliance but believe they will
have to pay fees, so may not want to schedule the inspections.
• No action.
6
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CITY COUNCIL MINUTES— NOVEMBER 27. 2007
• (c) DISCUSSION OF AIRPORT HANGAR INSURANCE REQUIREMENTS
John Olson, Public Works Director, provided a presentation about the insurance coverage at the airport. The
insurance agents at A.J. Gallagher walked through all of the liability situations that could possibly happen at
the airport and compared those to the existing coverage. Mr. Olson explained that there is one area the
insurance agency found that has not been addressed which is coverage is relating to potential bodily injury
an d property damage liability arising out of renter's use of the premises where aircrafts are stored. Mr. O�son
explained that the amount of coverage that would be required would come in steps so those aircraft owners
who do not have that coverage would not be hit with a lar ge amount of money coverage right away. Mr.
Olson also explained that there are two aircrafts that are not required to have insurance; those are aircrafts
built before 1 3 9 d experimental aircrafts. Mr. Olson explained that with the new lan guage, if they would
rent from the City, they would be required to have coverage on those aircrafts.
Mayor Cook noted that the aircraft hangar renters really appreciated that they were able to work with the city
staff to figure the situation out. Discussion was held.
John Olson, Public Works Director, explained that they would be sending out new agreements to correct the
old agreement.
Motion by Haugen, second by Arndt, to approve the change in insurance coverage to force airport hangar
renters to provide insurance coverage relating to potential bodily injury and property damage liability arising
out of the renters' use of the premises where aircraft are stored Motion carved unanimously.
(c) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 07 -0486 — AN ORDINANCE
AUTHORIZING THE SALE OF MUNICIPALLY -OWNED REAL PROPERTY LOCATED IN THE CITY
OF HUTCHINSON (CENEX DEAL) (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION FOR DECEMBER 11, 2007)
Miles Seppelt, EDA Director, explained that there was some language in the ordinance that had been
corrected. Mr. Seppelt explained that the EDA was working with Cenex to purchase a part of Cenex property
and in return the City would sell them a portion of City land next to the gram elevator in the industrial park.
Mayor Cook inquired if all the parcels that were listed on the ordinance were the strip of land that would be
sold to Cenex.
Motion by Stotts, second by Arndt, to approve Ordinance No. 07 -0486 authorizing a sale of municipally
owned real estate property. Motion carried unanimously.
11. MISCELLANEOUS
Council Member Haugen noted that at the November 13, 2007 Council meeting they voted to reject a
membership to the Greater Coalition of Minnesota Cities, but he believes there was never a motion to
approve the membership.
Motion by Haugen, second by Arndt, motion to approve a membership to the Greater Coalition of Minnesota
Cities. Roll call: Haugen — aye; Arndt — aye; Cook — aye; Peterson — nay; Stotts —nay. Motion passed 3to2.
Council Member Arndt explained that at the previous Council meeting a motion was made by Council
member Peterson on the hotel and motel smoking ordinance, and Council member Arndt explained that it
would be up to Council member Peterson to bring the item up again.
Council Member Peterson explained that since it takes two reading of an ordinance she stated that she
was going to read the following: I move that the no smoking ordinance in Hutchinson be amended to
• allow smoking in hotel and motel sleeping rooms and that the first reading of the amended ordinance
5 (a�
CITY COUNCIL MINUTES— NOVEMBER 27, 2007
• take place at a special City Council meeting at 5:00 p.m. December 4, 2007 with the second reading and
adoption at the regular City Council meeting on December 11, 2007.
Brad Jacobson, Ameicanlnn manager, explained that not every hotel or motel owner represents a
franchise. Mr. Jacobson explained that within his franchise he has to meet certain requirements and
those are what the franchise says he must meet.
Mayor Cook explained that he talked with some of the Bemidji hotel and motel owners and they are
happy about not having smoking in their hotels and motels. Discussion was held.
Motion by Peterson, Second by Stotts, Motion to amend the Smoke -Free Workplace Ordinance to allow
smoking in hotel and motel sleeping rooms. Roll call: Haugen — aye; Arndt- aye, Peterson — aye; Stotts
— aye; Cook — nay. Motion passed 4 to 1.
Council Member Arndt expressed his concern with the parking at the City Center. Council Member
Arndt noted that an elderly couple came to the Department of Motor Vehicle and could not find a
parking spot because of the amount of police vehicles and city owned vehicles.
Gary Plotz, City Administrator, explained that the city staff will be more careful about where they are
parking, and also the employees already do not park in the parking lot on Thursday because of the
drivers' testing being done in the council chambers. Mr. Plotz also noted that there may have been
mandatory sexual harassment training on that particular day. Mr. Plotz noted that he will remind staff to
be more careful about where they are parking.
Council Member Peterson noted that at the Library Board meeting there were 588 students who
participated in the summer reading program and she just wanted to let people know that she felt that was
very good.
Council Member Stotts commented that he will be doing some work on the electronic communication
ordinance to rewrite the ordinance to what the scope was originally. As soon as the ordinance is in
writing he will send copies to the Council for there review.
Mayor Cook noted that he would like to have meeting about the intent, and discuss some of the
perceived issues with the Council before the Council starts passing items.
Council Member Stotts noted that he has been doing some research on the policy governance item and
he believes that it is something the City should be working toward.
Mayor Cook noted that he would like to put the item on the agenda for December but would like to have
the co- sponsors the county, the school district, and also the Chamber of Commerce, who are going to
help and fund that seminar, also attend the meeting.
Council Member Stotts explained that the issues they are having is in defining what the roles should be.
• Council Member Peterson would rather it be in January because December is a busy month for the
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CITY COUNCIL MINUTES —NOVEMBER 27, 2007
. Council.
Mayor Cook expressed that the Council should look at their schedules for January, and noted that they
could also meet on a Saturday.
Council Member Stotts also would like to form a committee to look into expanding the local skate park,
and dirt bike track; he would like to look into doing the project in the spring. Council Member Stotts
believes that they would not have to use City funds because they should be able to get grants, donations
and there should be a lot of volunteer work.
Motion by Arndt, second by Haugen, to approve forming a committee to look into expanding the local
skate park and dirt bike track. Motion carried unanimously.
Council Member Arndt expressed that he believed there should be a dedication to the tunnel and trails.
Kent Exner, City Engineer, explained that there is still some landscaping that needs to be done, and in
the spring there will be a dedication.
Mayor Cook expressed his concern regarding the museum and restoring the garden.
Kent Exner, City Engineer, explained that the City has it in the plans and that staff will be doing most of
the work, but they will call on some of the garden clubs to help.
• Mayor Cook explained that the staff should call Clara Wells when that time comes.
Kent Exner, City Engineer, had a few updates. Mr. Exner explained that the dam replacement was going
well and that last week progress was made, and next week they will start bringing in large boulders.
They will be working on the north side of the dam and would like to let people know to stay away from
that area as much as they can for safety reasons.
Mayor Cook inquired about the silt that is down by the abutment.
Kent Exner, City Engineer, explained that there was some additional silt that had accumulated from
when the river was drawn down and that it will be dug out.
Kent Exner, City Engineer, brought the Council up to speed on the Gopher Campfire sanctuary. Mr.
Exner explained that they have gotten into the work and it has evolved since they started, and the Gopher
Campfire has stepped up with additional funding. Mr. Exner explained that he would like to match some
of the funding that the Gopher Campfire has put into the project. The Gopher Campfire is putting in
$10,000 and he would like to match it and possibly use some park funds to do so. The funds would be
used for road grading and also black dirt.
Mayor Cook asked if $10,000 of the original money budgeted for the project was for grading the roads.
• Kent Exner, City Engineer, explained that a portion of the money was for the grading of the area where
9 5ca)
CITY COUNCIL MINUTES— NOVEMBER 27, 2007
the project was taking place, but not for the entire road.
• Dolf Moon, Parks/Rec. /Community Education Director, explained how the $10,000 might occur and for
a practical matter, it could be through an operating fund. Mr. Moon also explained that the Parks
Department was supposed to have a fourth quarter hire that did not happen, therefore $12,000 has not
been used that still remains in the operation budget. Mr. Moon also explained that they could get it from
the Parks Department public donations, as well as the Parks Department has been tracking higher
amounts of revenue than they had budgeted. Mr. Moon explained that the Gopher Campfire is not a
public park, but it is surrounded by public parks.
Motion by Stotts, second by Peterson, to approve $10,000 of Parks /Rec./Community Education funding
is used for the Gopher Campfire Project. Motion carried unanimously.
Kent Exner, City Engineer, would like to have an open house on the Hwy 15 and North High
Drive /County Road 12 roundabout project, on Wednesday, December 12, 2007 at 5:00 -6:30 p.m. Mr.
Exner explained that the project was looking at lasting from July through September, and the detours
were very large. Discussion was held.
Motion by Arndt, second by Peterson, to set an open house for December 12, 2007 at 5:00 -6:30 p.m.
Motion carried unanimously.
Gary Plotz, City Administrator, explained that he met with the Utilities Commission and the commission
would like him to set up a meeting to update the Council on what they are doing as a Utilities Commission.
• Mr. Plotz explained they would like the Council to come up with a couple of dates and get back to them. Mr.
Plotz explained that the matter could be discussed at the December 3, 2007 meeting. Discussion was held.
The dates that were picked for consideration were Thursday, January 10, 2008 and also Thursday, January
17, 2008.
Mayor Cook mentioned an article in the Star Tribune he read on Sunday that was about trees that are getting
topped in the cities. Mayor Cook noted that that is the nice benefits form having a City owned Utilities
Company. Discussion was held.
Gary Plotz, City Administrator, noted that at the end of the previous City Council meeting it was discussed
to have the claims, appropriations and contracts payments moved to the consent agenda. Mr. Plotz noted that
he discussed it with the staff and the staff is fine with it being moved.
Marc Sebora, City Attorney, noted that if requires an ordinance to change the order in the City Council
agenda. Mr. Sehora also noted that while the Council is looking at moving the claims, appropriations and
contracts payments, they should also look at putting the Pledge of Allegiance on the agenda, because it was
never formally put on the agenda.
Mayor Cook commented on whether the Council would like the invocation removed on the order of the
agenda because some cities no longer have it, and also some times people are unable to make it. Discussion
was held.
Mayor Cook commented on the state and special session. Mayor Cook believes that the forecast does not
look good, and depending on some of the school issues this year there is going to be further competition for
dollars, and it is not going to be easy.
12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
• Motion by Arndt second by Peterson, to approve claims, appropriations and contract payments. Motion
10 6 cc"
CITY COUNCIL MINUTES— NOVEMBER 27, 2007
\J
11
carried unanimously.
ADJOURN
Motion by Arndt, second by Haugen, to adjourn at 7:25 p.m. Motion carried unanimously.
11 S CA\
0
Memo
TO: Mayor and City Council Members
From: Brad Emans, Fire Chief
Datec 12103/07
Re: Monthly Update on Activities of the Fire Department
Fire Department Response: The fire department responded to 35 general alarms in the month of
November.
Fire Officer Only Response: A "fire officer only' responded to 13 calls in October, saving the fire
district the cost of a general alarm estimated at $2,080.00 and more importantly, kept our firefighters on
their full time job or at home with their families!
Response Time (First Emergency Vehicle Out of the Door): November — 4 minutes 22 seconds
• Example of a few of the calls:
• A farmer was burning off his field with a burning permit the southwest part of our fire district The
smoke from the field was entering his neighbor's house, causing a dispute between the two. The
FD extinguished the fire;
•
• We responded to three smoke detector activations involving the new CF bulbs, we have
investigated and notified consumer products about the problem;
• A rural fire district resident was burning garbage in his burning barrel and started the lean -to / wood
storage on fire. The resident tried putting the fire out and was severely burned on the hand and
arm;
• A contractor knocked a sprinkler head off during demolition of the interior of a commercial building.
The building sustained minor water damage;
• The fire department responded to a substantial gas leak in a residential house in the southeast part
of the city. The second floor of the home was filled with natural gas upon arrival. The FD evacuated
the area around the house and then safety removed the natural gas from the house. The cause of
the release was the valve on an unused / active gas line accidentally turned on by the family pet
outside of the house. We were lucky!
• The fire department responded to a fully involved house fire in the western part of our fire district,
because of the distance we responded with additional equipment and had EMS respond in case
victims or firefighters needed medical attention. Upon arrival it was learned that the property owner
was burning an old house without a permit
(/ (CA)
The fire department responded mutual aid to Silver Lake for an anhydrous ammonia tank
explosion, the explosion injured two people.
• This Is the breakdown of the calls for the month:
City:
Residential 3 CommerciaNndustrial 4 Multi - family 3 School 0 Carbon Monoxide 3
Hazardous Material 6 Vehicle 0 Rescue 0 Medical 5 Grass 0 Sky -Wam 0 Good Will 0
Mutual Aid 0 Structure Fires 0 Arson 0
Rural:
Rescue 2 Grass Type 3 Medical 3 Residential 2 Fans Building 0 Hazardous Material 1
Carbon Monoxide 0 Vehicle 0 Commercial/Industrial 0 Good Will 0 Mutual Aid 1
Structure Fires 1 Arson 0
Drills / Meetings / Other Information
Training:
1. The FD conducted a confined space search and rescue class at the training site;
2. The FD conducted a ladder rescues at the training tower,
3. The FD conducted live bum training at the training site;
• 4. The FD conducted a mandatory sexual harassment in the workplace class in conjunction with the City of
Hutchinson.
Fire Prevention / Public Relations
1. The FD conducted 5 fire prevention classes in November with 138 students;
2. The "Save -A -Life" campaign is over for 2007, the fire department gave 1212 smoke detector
batteries and 28 smoke detectors to citizens in an effort to make sure that ALL homes in our fire
district have smoke detectors that operate.
Other Information:
A group of retired firefighters have formed a committee to start the process of building a
Hutchinson Firefighter Memorial Wall for ALL of the people that have served the fire district over
the past 124 years, the memorial wall will be built in Fireman's Park.
L
• Page 2
(0('a) I
Minutes
Hutchinson Public Library Board
• October 22, 2007
Members present: Guy Stone, Janet Vacek, Abby Dahlquist, John Paulsen, Ann
Vance, and Mary Henke, Ex- Officio
Members absent: Yvonne Johnson and Kay Peterson
John called the meeting to order. Ann made a correction to the minutes. Jock
Sandberg was not present at the September meeting but submitted a report. Guy
moved the minutes be approved with the correction and Ann seconded. Minutes
were approved.
Old Business:
1. Community Forum
Mary passed out posters and updated about where she has placed them.
Yvonne posted several at Ridgewater. Kay Johnson will be doing coverage
in this week's Hutch Leader. Cider, coffee, and cookies will be served in the
meeting room after the presentation. Several board members volunteered
to help set up at 6:15 -6:30 on Oct. 30th. Mary will introduce the speaker.
John suggested setting out some books pertaining to the topic for people to
check out if they desire.
2. Minnesota Book Award Grant for author visit
Mary reported that funds are gone but that a new grant cycle will start in the
spring. Friends of the Library have funds for an author visit this spring.
• New Business:
1. Children's Summer Proaram Wrap Up
Sherry Lund, Children's Librarian, reported that 588 kids, ages 2 -14, signed up
this summer, a 25% increase over 2006. 3M, MidCountry Bank, and the Burtch
Foundation helped fund. Great community support for prizes came from
Culver's, Country Kitchen, Cashwise, Econofood, State Theatre and Dairy
Queen. The outdoor location for the puppet show was rained out but
Maplewood Academy offered their auditorium for the performance. 234
kids met their goals for the entire 9 week program. The 2008 theme is "Look
What's Cooking at Your Library" and features artwork by Debra Frasier.
2. City and County 2008 Budaet Reauests
Ken Merrill, City Finance Director, said there has been no change in the
library's request which includes a 6% increase for Pioneerland Library System.
We're looking at updating the elevator if funds are allowed. Mary spoke with
Bev Wangerin, McLeod Co. commissioner and PLS representative, who said
that Hutchinson will be receiving almost $5,000 more that requested because
of the Maintence of Effort requirement.
Ann made a motion to adjourn with a second from Guy. Meeting adjourned.
The next meeting will be Monday, November 26, 4:30 pm
Respectfully submitted,
Janet Vacek, Co-Secretary
n
U
I oaC \
• MINUTES
HUTCHINSON AREA JOINT PLANNING BOARD
Wednesday, September 19, 2007
Hutchinson City Council Chambers
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the
following members present: Tom Wirt, Lary Karg, Grant Knutson, Robert
Anderson, Jim Lauer and Chairman Arndt. Absent: None Also present: Larry
Gasow, McLeod County Zoning Administrator, Rebecca Bowers, City
Planning Director and Bonnie Baumetz, Planning Coordinator
2. APPROVAL OF MINUTES
a) Consideration of Minutes dated August 15, 2007, and August 29, 2007.
Mr. Anderson made a motion to approve the minutes of August 15, 2007.
Seconded by Mr. Lauer, the motion carried. unanimously. Mr. Anderson
made a motion to approve the minutes of the special meeting on August
29, 2007. Seconded by Mr. Wirt, the motion carried unanimously.
• 3. PUBLIC HEARINGS
4. NEW BUSINESS
•
a) CONSIDERATION OF A ONE LOT FINAL PLAT FOR PRAIRIES EDGE
SUBMITTED BY DAVID KIRKPATRICK, SECTION 13, LYNN
TOWNSHIP
Mr. Gasow commented on the request for the final plat of the one lot split.
He stated the property is approximately 1.96 acres being split off the
present site. The Opinion of Tile has been received and will be reviewed
by the County Attorney. The zoning with remain agricultural. He stated
based on soil borings and perc tests the site will accommodate two on-
site septic systems. He explained the property owner holds a feedlot
permit and the feedlot setback is not an issue. Mr. Gasow stated the
shared access will be off County 7. Staff recommends approval of the
final plat.
Mr. Knutson made a motion to approve the request with staff
recommendations. Seconded by Mr. Lauer, the motion carried
unanimously. Mr. Gasow stated this item would be forwarded to the
County Board and placed on their consent agenda, October 2 , 2007.
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Minutes
Joint Planning Board — September 19, 2007
Page 2
• b) CONSIDERATION OF A ONE LOT SKETCH PLAN SUBMITTED BY
DAVID WEGSCHIED LOCATED IN SECTION 2, LYNN TOWNSHIP
(REDETZKE PROPERTY)
Ms. Bowers explained the sketch plan and location. She reported staff
would recommend access off Otter Street and not a shared driveway due
to possible future development. There are existing ingress /egress
easements over the property, including an easement to the north for the
existing driveway and another easement through the middle of the
property. She explained the ordinance regulating subdivisions. Staff
would recommend approval with the following recommendations:
1. Additional information is required regarding the location of these
easements through the middle of the property and the building site
planned accordingly.
2. Driveway access shall be from Otter Street
3. Soil borings and perc tests would need to be submitted to McLeod
County Environmentalist to determine primary and secondary
septic sites and /or potential wetland evaluations prior to
preliminary plat.
Ms. Bowers explained the City Comprehensive Plan suggests this
property as traditional residential. Discussion followed on the possibility
of ghost platting. Mr. Gasow stated one large lot would not need to be
ghost platted.
• Lynn Township reviewed the request and clearly defined the north
property line of the lot be located on the south side of the driveway and
they also would recommend access to the property off Otter Street.
Mr. Lauer made a motion to approve the request with staff
recommendations. Seconded by Mr. Wirt. Discussion followed regarding
the property line to the north and the driveway. Mr. Wegschied
commented on the property line split in the middle of the driveway. He
stated there are two easements on the property. He explained access
from Otter Street would be difficult. Mr. Wegschied also stated the
location of the house will be to the east end of the property which is the
highest point. The motion carried unanimously. Mr. Gasow stated this
item would be forwarded to the County Board and placed on their consent
agenda, October 2, 2007
5. OLD BUSINESS
a) CONSIDERATION OF SKETCH PLAN (TABLED FROM AUGUST
MEETING) SUBMITTED BY NICK AND KIM WOOSTER LOCATED IN
SECTION 8, HASSAN VALLEY TOWNSHIP
Mr. Gasow commented on the sketch plan which was tabled from last
• month. He explained that originally this was to be a 3 lot plat and after
meeting with staff, the Wooster's decided on a one lot split. He
Vc%) 3
Minutes
Joint Planning Board — September 19, 2007
Page 3
commented on the difficulty of replacing the existing house to meet
• setbacks, if destroyed, because of the bluff. The County Hwy department
may have issues with a second driveway on Adams Street. There may
need to be a shared driveway for both lots. Staff would recommend
approval with the following staff recommendations:
1. Proposed lot split be approved at the sketch plan level.
2. Soil borings and perc tests would need to be submitted to
McLeod County Environmentalist to determine primary and
secondary septic sites and /or potential wetland evaluations prior
to preliminary plat.
3. Topographic maps and survey indicating floodplain and bluff
area on the preliminary plat if approved.
Mr. Wooster asked when the highway department would make the
decision of driveway placement. Mr. Gasow suggested he contact the
highway department as soon as possible for their input.
Discussion followed on concems of residential development being an
appropriate use since is abuts Creekside which is an industrial use. Mr.
Anderson stated large trees would be a good buffer from the Creekside
process. There was further discussion of residential near the industrial
district.
Mr. Wooster explained he lives there presently. He asked what I/C
means. Ms. Bowers explained there are no permitted uses in the I/C
district and all changes need a conditional use permit. Mr. Wooster stated
they are prepared to proceed as scheduled.
Mr. Anderson made a motion to approve the request with staff
recommendations. Seconded by Mr. Knutson. Discussion followed. Mr.
Gasow stated any screening would be the responsibility of the residential
use. The motion carried 5 ayes to 1 nay.. The roll call vote was as
follows: Ayes: Robert Anderson, Jim Lauer, Tom Wirt, Bill Arndt and
Grant Knutson. Nays: Lary Karg. Mr. Gasow stated this item would be
forwarded to the County Board and placed on their consent agenda, Oct
2 , 2007.
6. COMMUNICATION FROM STAFF
7. ADJOURNMENT
There being no further business the meeting adjourned at 6:20 p.m.
•
EDA Board of Directors
Meeting Minutes
7 AM Friday, November 2, 2007 �p�r,6r. Meet erg\
Members present in bold print: J
Members
Tim Ulrich Diane Gordon Steve Jansick Duane Hoversten
Casey Stotts Jim Haugen Mike McGraw
Staff
Mlles Seppeit, EDA Director
Shan Ghlmire, EDA Assistant
Guests
Bill Corby
1. Mr. Ulrich called the meeting to order at 7:03 AM.
II. Approve Agenda: No action.
III. Review and Approve Meeting Minutes
a. Minutes of September 28'" Board of Directors
• M /S1P: Gordon, Haugen to approve the minutes from September Board of Director's
meeting. Approved unanimously.
b. September 191' Finance Team Meeting
M/S /P: Gordon, Stotts to approve the September le Finance Team meeting
minutes. Approved unanimously.
IV. Review September 2007 Financial Statements
Mr. Seppelt presented the following report:
• As of the end of September, the EDA has a negative $19,302 balance
due to payment released to the architect. However, we are being
reimbursed from Customer Elation which will be reflected in next month's
statements.
• The EDA received $500 in rental revenues for the Wetherell property.
• Professional services for the month totaled $63,475 reflecting largely a
payment made to ZRT architects for their work customer elation.
• The Economic Development (Industrial Park) loan fund has $86,052 in
cash available. Another, $50,000 needs to be added in the notes
receivable item from Warrior Manufacturing.
• The loan to Ashwill industries is performing as required, with an
• outstanding balance of $23,436.
• The EDA is maintaining the outstanding loan balance of $21,560 on the
books for the time being from the Allied Mechanical loan.
(0 CU) H
• The EDA continues to have $25,000 on deposit with MCCF.
• In the Downtown Loan Fund, the EDA has $548,885 in cash available
• and holds mortgagees totaling $695,821. All loans are performing as
required.
• For the first 8 months of the year the EDA has received $87,242 in loan
repayments and disbursed $35,326 in downtown grants.
• In the MIF Loan Fund, first payment ofi$2,600 was received from Warrior
manufacturing with total assets being $200,055.
M /S /P: Haugen, Stotts to approve financials for September. Passed Unanimously.
V. Director's Report
CENEX Project
All the documents have been signed and $200,000 has been handed over to CENEX.
Another $99,999 will be disbursed in January once the buildings are demolished.
Phase II environmental study is being finished soon; next step is to remove the dirt.
Customer Elation
Customer Elation reimbursed a total of $161,787 that the EDA had spent for architect
and soil work on the lot. They are planning to start footing and foundation on the week
of November 5"' and are planning to have the building enclosed by mid January.
Warrior Manufacturing
They are moving with the production; 15 people have been hired so far. They met their
employment goal. They are in a process to close the loan with the state so we do not
• have to report.
Business Recruitment
Recent BR & E visits included SHOPKO, Hilliard Floor Care, Hutchinson Technology
and Steamswood. Also, there is a prospective company called Global Dlscware,
coming for tour on Monday. They will have a presentation for us about their plans.
•
EDA Website
There are plans for .updating the EDA website with new look and more information.
More information will follow in the next meetings.
VI. Services for Goebel Property
There was discussion about water and sewer services needed for the Goebel property.
It was mentioned that the Charter School is under construction and working on their
water /sewer services. So, it would be easier to put services on Goebel lot at the same
time while they will be on site. It would also save our cost if we share it with the
Charter School. Estimated cost that we would have to pay would be about $18,540,
which includes survey work, legal expenses and other required expenses.
M /S /P: Stotts, Gordon to approve sharing necessary costs with Charter School to
provide water and sewer services on Goebel Lot. Passed Unanimously. Mr. Ulrich
abstained.
to Co�)y
• VII. Wetherell Buildings — Demolish?
Mr. Seppelt inquired about Board's thought on Wetherell buildings in the industrial park
area whether or not to demolish them. Consensus was that we should fist ask
Customer Elation what they would prefer since they have the exclusive right on the
property. If the buildings do not bother them at all, k would be a source of revenue for
EDA since we get monthly payments on rent. The Board thought that if we were to do
the demolition, the expenses should be added to the cost of the lot.
Vlll. Industrial Park Design
Mr. Seppelt provided an update on Industrial Park Design. He mentioned that we got
the final report yesterday and staffs are working with ACH on the design layout. There
were three different options and option B looks like the most feasible to have low
impact design. Plan B economizes the infrastructure costs as wetland has been
proposed instead of storm water. This design gives the most lots that vary by size.
The design incorporates a future connection to the west. He also mentioned that there
is an infrastructure grant program available from the state. We have possibility to apply
for the grant so that we could put basic infrastructures in the park.
IX. Pending Board Members Vacancies (3 ?)
There was discussion about possible vacancies on the Board of Directors. Mr.
Hoversten is intending to resign from the board at the end of the year. We also have to
look at board members whose term is expiring. Mr. Seppelt mentioned that he would
• have more information on the next meeting.
X. Recognition Event
Mr. Seppelt noted that it would be a good idea to organize a recognition event for
founding fathers and outgoing members of the board. We will have a plan next month.
XI. Grants 8 Loan Applications
Sign and Awning Grant
A. Sherry Eddy, Dog Training Center, 126 Main Street South $600.00
M/S /P: Stotts, Gordon to approve sign grant of amount $600 in addition to $1,400 that
was approved last month. Passed unanimously.
B. Jo Piehl, McLeod Alliance for Victims of Domestic Violence $1,010.00
M /SIP: Gordon, Haugen to approve a sign grant of $1,010.00 to McLeod Alliance for
Victims of Domestic Violence. Passed Unanimously.
C. Jim Corson, Corson's Store, 40 Main St. South $2,000.00
M /SIP: Haugen, Stotts to approve a sign grant of $2,000 to Corson's Store. Passed
• Unanimously.
to (a) H
XII. Other Business
• • Family Video is shooting to open for business by mid December.
Xill. Chamber Update
Mr. Corby updated the Board on the following events:
• There is a Board Meeting planned for November 20th.
• January 315'— Annual Banquet.
• Passport to Hutchinson — starting tonight; 40 plus women are attending the
event.
XIV. Set next meeting
The next meeting will be Friday, November 30, 2007 at 7:00 am in the City Center
Main Conference Room.
XV. Adjourn
The meeting adjourned at 8:09 a.m.
Respectfully submitted,
Shan Ghimire,
EDA Assistant
•
11
CC( CA)H
CITY OF HUTCHINSON
COUNT OF BUILI INGIPLUMBI /MECHANICAL PERMITS
ISSUED i t VALUATION
November 2001
No. of err
Valuattionnn
Accessory Bldgs
—Commercial Addition/Re model
3
15�500
n=,crial Re-roof
2
81700
Deck
1
Fence
3
Industrial — New
1
115009000
Miscellaneous
e s irs l e— Residential
1
Residential Addition/Repair/Remodel
3
427500
Reside - Residential
-Single Fanuily -
0
lownhouse Unit
0
Window Replacement ` Residential
-
Mechanical
18
42700
_
Plumbing
si�n
17
Fire Sprinkl i n
T+ TAL PERMITS ISSUED AND ALUATION
79
1,6091400
v
•
ASSETS
Current Assets
1 Cash and investrxn4 - Operafbns
2 Cash and mveebnents - Se04mmd
3 Subtotal cash 6 lrweshnenls
4 PaWl/Realtlent receivables
5 A11aw9nca for bad debts
6 Advances and c rdracalal allowances
7 Net pubenNasidaM ant third-party
8 Pam receivables;
9
10 011w receivables - net
11 Inventories
12 Prepaid expenses
• 7
�AM
Final
HUTCHINSON AREA HEALTH CARE
Cmrpmetive Balance Sheet
As of OdoW 31. 2107
W IB) (A) 48)
OCTOBER SEPTEMBER OCTOBER Charge
2007 2007 2008 CY vs PY
$8,794,000 $9,788,902 $11,771,071 $ (2976,465)
1.530.937 1.525.995 1.342749 1881 S8
$10,328,543 $11,312897 $13,113,820 S (2.788,277)
26,921,880
(5.121,670)
(9269,213)
26,201,655
(8.083,447)
(8,808440)
22,997,676
(6,353.146)
(7384315)
3,923,985
(1.788,724)
(1,904998)
$9,530,577
$9,331,768
$9,280,215 $
250,362
173,909
162,895
656,057
(482.148)
1,376,515
1,375,520
1,073,612
302.703
857.811
831,836
447,550
420,281
$9538,380 $8349344 $9,550,816 $ (12,435)
$18,074,274 $18,094,393 518,535,733 It (461,459)
538 528 862 S36 625 387 S35,011,649 $ 1,515,833
$04,139,635. $63,969,126 $63,098,107 9 1,041,378
W
Total Current Assets
(B)
(A) -(B)
$24,571,463
OCTOBER SEPTEMBER
OCTOBER
Change
LIABILITIES AND FUND BALANCES
2007
2007
2008
CY n PY
Curtest LJ bWkS
Current matw8lee of
15
Invesbnent In "t Ventures
LON term debt
$1,370,060
$7,369,305
51.320,051 $
SO,O09
Aomuds payable - trade
2290,411
2,502,410
2551,288
(280.875)
ESbMted oontmdual
$1,019,788
S 1,393,433
17
seltlerneMsnel
1,867,015
1,505,770
1(226,095
640,920
Accrued axpertlea -
Salerles
1,538,014
1,266,690
1,488217
49,797
PTO
1,778,193
1,781,308
1,848,208
(72018)
Interest
34,173
230.088
204,283
99,890
Seal- lnetaed progress
37,334
37,988
832,991
(695,657)
Other
191,661
193.870
188,138
(4,477)
Deferred Wlbes
67.005
85,124
77,826
9.779
DeAatrad reverxle
75,914
78,823
5,720
70,194
$9538,380 $8349344 $9,550,816 $ (12,435)
$18,074,274 $18,094,393 518,535,733 It (461,459)
538 528 862 S36 625 387 S35,011,649 $ 1,515,833
$04,139,635. $63,969,126 $63,098,107 9 1,041,378
13
Total Current Assets
S22274 355
$23,014,916
$24,571,463
S (2,297,098) Total Current Liabilities
14
Board Oesiwwwd/FUnded Oemycialim hwesIr
ants $5,024,349
$6 808 WS
$5,552,971
S 271,378
15
Invesbnent In "t Ventures
$1,107,877
$1,061,582
$1,090,966
8 16,919
16
Pblnt Assaf%
land
$2.413221
$1,402659
$1,019,788
S 1,393,433
17
BUWWW
41,676,389
41,574,907
38,819,377
2756.982
18
Aoannxllaled depe on
(16867276)
(18498688)
(19882047)
(1906,234) Lao -temr DOM 6m c1ererd
19
BuAtlBga lase depredation
$22.911,093
$23,076.088
522137,335
$ 773,758 m tun ifs)
20
E9ulXmnt
21,476,343
21,307,314
19,214,885
2,261,478
21
AcamuMkd depredation
(12424,158)
(12281,987)
(11,981,303)
(462,853)
22
Ettuormil less depredation
59,052,187
59,1725,333
$7,283,562
$ 1,798,625
23
Construction in ptopeae
501,281
520,475
1406 163
(904,aa3)
24
Tdd Plant Assets
$34,877,781
S34 030 685
$31918 .547
S 31080,93) Furl Balance
b_
n
25
Oaler Assets
Deferred Brsndnp coats
$55,173
sbe 069
585 ,957
5 (16.794)
26
.Total Funds
584,138,635
563,989,125
563,OM,197
5 1,041,338 Total Fulls
RNSTMNT07.xls
Pan Larson
$9538,380 $8349344 $9,550,816 $ (12,435)
$18,074,274 $18,094,393 518,535,733 It (461,459)
538 528 862 S36 625 387 S35,011,649 $ 1,515,833
$04,139,635. $63,969,126 $63,098,107 9 1,041,378
0
0
HUTCHINSON AREA HEALTH CARE
Sblr»aM d Rmene4e and Expenses
Month wA Period Ended Ocs1bl 31, 2007
0 M
FWW
FINSTMNT07.ds
Pam Lrsm
CURRENT MONTH
YEAR -TO -DATE
YEAR- TO-0ATE
Ow (Ulan) Budget
Over (UMa)
Budge
VARIANCE %
Rd
Actual
Budget
Dolam
Parterd
AOtud
11O69e1:
Dollars
Percent
Ombw 2008
2000 w 2006
1
Yw
In P>dierot, ee
53,618,363
33,968,423
($352,081)
A.9%
$34.831,120
238,769,075
(53,937,858)
-102%
338.345,179
42%
2
Out p6eM fWerWe
5.118,940
5,921.826
(804.688)
-13.6%
51.405267
66.966.787
(5.563.520)
-9.8%
549J6.632
-2.9%
3
Resident Revenue
674,987
719,861
(44,874)
413%
7,171,689
6.962,327
169,242
27%
6,595,551
d7%
4
Tow patbnikesideM rsvraw
18.408290
$10609,910
(21,201,821)
- 11.3%
$93,407.956
$102,720,189
(169,312,234)
-DA%
595,876.363
-26%
6
Qboounts
GoremmeMnl B Poky Disownl
4,366,955
5.149.445
(782,487)
- 152%
444189,807
49,833,342
(5,643,535)
-11.3%
45.886.179
.3.7%
6
Chem Caro
34,763
20633
13.920
86.e%
134,694
208.333
(73,439)
-35.3%
139.790
-3.5%
7
ToW dedwbm from menus
3/401711
35170276
(5786687)
-t4.B%
$44 ,324.701
250.041,675
(35,718,974)
-11.4%
$46.025.959
3.T%
8
Not paBenl1reslderd nwsw
$5 .006,579
$5.439.532
($4J3, 054)
-0.0%
249,083254
552.67&514
($3.596.260)
-01%
$49.650,394
-1.5%
9
O6 Operating ravenrec
90,747
106,146
(16 398)
-14.5%
1.047J30
1,024,485
23,246
23%
11 007 811 007 875
4.0%
10
Net Opera0n9rMnue
$6097326
55 ,545,778
(SH6452)
-0.1X
$60130.985
353,702,888
(33x572,015)
41.7%
750,654009
-1.4%
11
E
Sallies
22.484.119
$2,520,476
(sm,aw)
-1.4%
324,677202
$24.535.588
$41,616
0.2%
121,881,427
12.4%
12
Erlpbyee Bernellb
519,969
686,751
(88,782)
-11.4%
5,306,686
5,779,689
(471,261)
4.2%
5,769,947
.1.1%
13
ProfeeaimW and MsdkAd Facts
455,971
426,405
29,588
6.9%
3,691.024
4.304,965
(613,&11)
-14.3%
5,903,526
-37.5%
14
(klltlee, MM Cantada 8 ROPOS
292,094
267.132
24.962
9.3%
2.469./8
2.480,637
8.410
0.3%
2303.650
7.2%
15
Food. Drugs 6 SuPp6u
670,655
794,976
(124.111)
-15.6%
8,933252
7.611.649
(978.397)
-8.9%
7,327.045
�5.4%
16
Oawr expense
161.329
179.o74
(24,705)
-13.8%
- 1.584.801
1.761.453
(196.653)
-112%
1, 664.914
-0.0%
17
Mtrwsola Can
52.625
77.619
(24.994)
-323%
642,621
776.136
(133,365)
-172%
56.7.635
10.1%
16
Bad debt
180225
127.379
32546
25,5%
1.650.642
1.276,783
373.869
29.3%
1.166.346
41.3%
19
tnresl
a5,966
59,320
6,6195
11.2%
635.587
502.572
33,055
5.5%
635.318
0.0%
20
OspreWbon
311.019
331,736
(20,717)
A.2%
2.924.649
2.981,613
(66,984)
-1.9%
2,602,398
16.9%
21
Tow exprwes
25187203
36371,129
(2203,925)
-3.8%
$60,397609
252091272
(81,683,864)
-3.3%
$49,320,105
23%
Exwa M fAt OplalYg rov W
22
Ow(urder)openelg eases
($69877)
$174,649
(2244.527)
- 140.0%
(5356.624)
21,811,727
($1,876,351)
- 118.5%
$7,537,94
- 117.3%
23
troestrw(ll iro
$44,411
$41,512
52699
7.0%
2486.608
$415,123
$73,386
17.7%
$51 8,087
416.7%
24
'Oltw narlapralg ro (rw0
16.843
30.367
(11,544)
-38.0%
MAW
299.870
(14,062)
-4.7%
150,381 -
58.4%
25
Plea 151rxnms I(La )
ells
11,634
(3,618)
J6.2%
(48,777)
27,469
(74,246)
- 270.3%
72,901
- 184,1%
26
TOW rxxloperalg reeve
$71,372
$83,533
$12 181
-N.6%
2727,638
3742,402
($H 923)
-20%
$771 435
-5.7%
27
Net lnoonw
$1,494
3251,132
,668)
ABA
2480. 915
22331.1
(31,89J,iiJ)
-0O. /X
339
26
Patlerd days
854
686
(14)
-1.6%
8,238
8.671
(433)
-6.0%
8.584
4.0%
29
Percerd omperxy - bidpst beds -HW"
45.2%
45.9%
-0.7%
-1.8%
44.4%
46.3%
-23%
-5.0%
46.3%
4.1%
30
Parted omgaq -4dgN beds - NWAM Homo
94.4%
928%
1.9%
2.0%
96.7%
93(%
27%
29%
94.5%
1.2%
31
FTE'S
519,3
$19.3
015
0.1%
514.0
519.3
(5.3)
-1.0%
501.7
26%
32
Ad, ftBiM (ad5lted) -HOepW Only
575
6&5
(30)
-5.0%
5.746
6,142
(398)
-0.5%
6.096
-0.3%
33
Exi a (n ) per ednNebn (B*Mbld) - HOSp9N Only
7,620
7,590
31
0A %.
7,405
7222
103
23%
$1.837
8.0%
34
Rewlue per adnlnim(notsid) -HwpAW only
1SAR
16,284
(1,196)
-7A%
14.585
15,508
(823)
4.0%
14,644
1.5%
33
Net Revenw pr edrdalon(adkwbd) - HOSPar only
7,579
7,936
(359)
4.5%
7,440
7,574
(134)
-1.8%
7,261
25%
38
Dill d es a Prant of rewmws
46.0%
48.7%
.1.0%
4.0%
47.5%
40.7%
-1.3%
•25%
48.0%
.12%
37
FTE's Per 100 arnlssilw (040400) - HOMPW arty
5.78
5.45
0.33
6.1%
6.67
6.38
020
3.8%
5.11
8.9%
36
Days in Nat Atovm% Rambable
60.7
Wo
0.7
1.2%
56.2
8.0%
39
Operaltg Mami n Peroedap
-1A%
31%
4.5%
- 143.6%
-0.69G
3.0%
-3.5%
- 117.7%
3.0%
- 117.6%
40
EBMA
7.4%
11.7%
4.3%
-36.6%
6.0%
11.1%
J.0%
-27.5%
10.7%
-2511%
FINSTMNT07.ds
Pam Lrsm
CURRENT & ACCRUED ASSETS -
C 5,489,645.29
29
ASH IN BANK
- ACCOUNTS RECEIVABLE 3,072,128.51
- I 1,619,647.08
INVENTORIES
40.282. 11
PREPAID INSURANCE
PREPAID MAINTENANCE AGREEMENT 64,267.
PREPAID GAS EXP *ENSE 4,517.442 2
(39._
.DEFERRED. ENERGY. COST - -. MISO_.. _. _.._ .677._26)__ _.. __- - - - - --
CLEARING ACCOUNT (157'97)
48,359.05
BALES TAX RECEIVABLE -
TOTAL CURRENT &..ACCRUED ASSETS_. _... 10, 299, 012,04-
'- DEFERRED CHARGE -
'., ", BOND.. DISCOUNT.. 2003 __..__..__. _. _. - .____ ...._.___338,_901. OS
TOTAL DEFERRED CHARGE 538,501.05
TOTAL ASSETS - _ _ 88, 503, 393. 85.
ILI
11/20/2007 ....., ..................
• O
*L H2O07 •
•
OCTO *
TOTAL n• s
d A
ASSETS
UTILITY PLANT - AT COST
4.179,787.43
LAND & LAND RIGHTS 4
102,830,596.83'
DEPRECIABLE UTILITY PLANT 1
'107,010,364.26
L
TOTAL UTILITY PLANT _ _
__..._ - '
LESS ACCUMULATED DEPRECIATION (
(35,520,171.18)
TOTAL ACCUMULATED DEPRECIATION -
- .
.. (
CONSTRUCTION IN PROGRESS 2
2,152,403.10
TOTAL CONSTRUCTION IN PROGRESS _
_ 2
73,642,616.18
TOTAL UTILITY PLANT DEPREC VALUE 7
RESTRICTED FUNDS & ACCOUNTS
259,772.46
FUTURE EXPANSION & DEVELOPMENT 2
PAYMENT IN LIEU OF _TAXES._.. .. _
_... 8
897,653.90_____.
100,000.00
'- M
MEDICAL INSURANCE 1
689,664.29
,. R
RATE STABILIZATION FUND - ELECTRIC 6
6441.132. -
j °
RATE STABILIZATION FUND - GAS _
_.. _.... ___. _. _ .
.. _. -. ____ 6
_—
°, B
BOND & INTEREST PAYMENT 2003 L
L 000.00
CATASTROPHIC
4,023,264.5B
TOTAL RESTRICTED. FUNDS &. ACCOUNTS_. - 4
11/20/2007 HUTCHINSON UTILITIES COMMISSIUN
BAL SHEET
OCTOB 1, 2007
MUNICIPAL EQUITY & LIABILITIES
MUNICIPAL EQUITY._ - -- -- -- --
MUNICIPAL EQUITY
UNAPPROPRIATED RETAINED EARNINGS
TOTAL MUNICIPAL EQUITY - --
LONG TERM LIABILITIES -NET OF
CURRENT MATURITIES - - - -- - - --
2003 BONDS
TOTAL LONG TERM LIABILITIES
CONSTR CONTRACTS & ACCTS PAY RETAIN
ACCRUED EXPENSES - RETAINAGE
TOTAL CONSTRUCTION & ACCTS PAY -
CURRENT & ACCRUED LIABILITIES
_ ACCOUNTS. PAYABLE -
ACCOUNTS PAYABLE - MISO
INTEREST ACCRUED
ACCTS PAYABLE TO CITY, OF.HUTCHINSON - - -
ACCRUED VACATION PAYABLE
ACCRUED MEDICAL FUND
ACCRUED REC PAYMENT
ACCRUED SEVERANCE
CUSTOMER DEPOSITS
OTHER CURRENT & ACCRUED LIABILITIES
TOTAL CURRENT & ACCRUED LIAR
TOTAL MUNICIPAL EQUITY & LIAB
•
n a u a TOTAL e a a s
54, 008, 489, 95
3,249,633.78
- i 57, 258, 123. 73
27,805,000-00
27,805,000.00
107, 671. 74
107, 671. 74
2, 356, 051. 55 -. - - -- --
-227, 763.77
472,190.73
89, 765. 39
228, 732. 74
(305,021.35)
41,309-16 - - - - --
10, 482. 44
206,338.51
(3,014.56)
- 3,332,598.38
88, 503, 393. 85
J
11/20/2007
..... .......__..
_.__
03
2,935,854.95
58,331.00
289,879.01
37,845.93
52, 740.
312,711.28
OTHER - NET
INTEREST INCOME
•
STATEMENT
O�COME & EXPENSES
17
14,545,427.06
00
_
14,349,246.53
273,_046,013.
758,293
_261, 820,
OCTO
31, 2007
_
2,336-53
509.56
GAIN ON DISPOSAL - GAS
ON DISP08AL - ELECTRIC
•
)
5,380.12
PREVIOUS__
CURRENT
BUDGETED.-
BUDGET
DEVIATION
L.131,5-93.67- .
ANNUAL
BUDGET
1, 094, 270.
- .277,655.56
YEAR TO DATE
YEAR TO DATE
12
YEAR TO DATE
43
169, 576.
55
7,387,730.98
INCOME STATEMENT
OPERATING REVENUE -
8,292,714.51
-
23,603,165.91
7,321,816.86
_ __.
23,428,900.69
68,. 4.16.
...
174,269.12
_- 66,505.37
27,891,548.40
- - --
SALES - ELECTRIC ENERGY
22,966,772.94
832, 239. 99
1, 720, 513.
91
693,000-00
1,'049, 101.
03
200,000-00
310,991.76
SALES FOR RESALE
OTHER SOURCES
R19,246.35
214,761-03
INTEREST EXPENSE
166,660.00 2,499.90
62,96.9..63.
) (3,044.56)
_ _ 117,911-95
15,000.00
. _63,.433,.
262, 453.
NET INCOME FROM
.00
9,499.00
269, 572.39
2,499.90
208, 767.
(833.40)
234, 499.
3,000.00
294, 821.
SECURITY LIGHTS
1,666.90
1,656.90
..2, .058,995.72
9, 4.53.
25
?86,116.05
2,539,920.00
12, 283, .271.
00
POLE RENTAL
q, 560, 999. 16
1_0,.191, 669..30_
852,212.50
212,,
897,_653,
9,458.07
_ 897,_617.
700,000.00
- -
SALES - GAS
946,008.86
592 768.07
106 966.
683,310.00
31, 714, 794.
6.66
34, 063, 733.
111001000.00
32, 349, 283.
NEW ULM TRANSPORTATION
- ELECTRIC DIVISION
916,668.00
916,666.66
X3,193,832.89
916,630.00
35,015,953.30
2,666,669.71
..2,241,63.2.9.4
42 892,819
40 _
TRANSPORTATION
35, 054, 666. So
37, 257, 566.
24
TOTAL OPERATING REVENUE
-
OPERATING EXPENSES
PRODUCTION OPERATION -
PRODUCTION MAINTENANCE
PURCHASED POWER
OTHER POWER SUPPLY _
TRANSMISSION OPERATION
TRANSMISSION MAINTENANCE
ELECTRIC DISTRIBUTION OPERATION _.
ELECTRIC DISTRIBUTION MAINTENANCE
PURCHASED GAS EXPENSE
GAS TRANSMISSION OPERATION.
GAS TRANSMISSION MAINTENANCE
GAS DISTRIBUTION OPERATION
GAS DISTRIBUTION MAINTENANCE -
CUSTOMER ACCOUNTING & COLLECTIONS
SALES EXPENSE -
ADMINISTRATIVE & GENERAL EXPENSES
DEPRECIATION
CONTRIBUTION TO CITY
:- PAYMENT IN LIEU OF TAXES TO CITY
ROADWAY LIGHTING
TOTAL OPERATING EXPENSES
OPERATING INCOME
3, 001,_19?.
31.
3, 682, . 482.
03
2,935,854.95
58,331.00
289,879.01
37,845.93
52, 740.
312,711.28
OTHER - NET
INTEREST INCOME
392,067.65
39
14,235,876.48
17
14,545,427.06
00
_
14,349,246.53
273,_046,013.
758,293
_261, 820,
45 _
267, 489.30
_
2,336-53
509.56
GAIN ON DISPOSAL - GAS
ON DISP08AL - ELECTRIC
2,499.90
)
5,380.12
00
77
2,186.68
4,999.80
256,.247.73.._.
L.131,5-93.67- .
264,- 400.98
1, 094, 270.
- .277,655.56
-_
118, 963.
12
_
210, 873.
43
169, 576.
55
7,387,730.98
8,292,714.51
7,321,816.86
68,. 4.16.
4',,_
_- 66,505.37
_ _86,.493.
68, 247.
27
_
6,253.54
3,502.
( 1, (387.
5, 396.
51
37, 915.
15
300,548.36
310,991.76
04
341,473.01
INTEREST EXPENSE
04
62,96.9..63.
_..
_ _ 117,911-95
1,040,084.44
. _63,.433,.
262, 453.
.
98
_
287, 006.
73
269, 572.39
208, 767.
53
234, 499.
28
294, 821.
54
1, 853, 137..
12_
..2, .058,995.72
_..
2, 042, 199.
-97
2,539,920.00
2,451,509.20
NON - OPERATING INCOME
2,451,411
852,212.50
897,_653,
•�
90.
_ 897,_617.
06
97._..
- -
._00..
00
..
96, 219.
27
106 966.
02
31, 714, 794.
.
87
34, 063, 733.
35
32, 349, 283.
39
3,339,871.93
X3,193,832.89
2,666,669.71
(746,627.08)
79, 356. 37
(196,180 53)
5, 668. 85
1,990.34
2,813.12
_ 13, 254. 58
(41,296.68)
( 970, 897. 65 )
1,741.90
32,358.64
30, 481.25
35, 842. 32
(17, 434. 18 )
60,322.26
(16,395.75)
(98.14)
.00
_ (35.93) _
10,686.75
(1,714,449.76)
527,163.18
OTHER INCOME -
104,320.18
200,000.00
96,176.93
758,300.00
58,331.00
.00
37,845.93
52, 740.
17
OTHER - NET
INTEREST INCOME
150, 133.
39
219, 400.
778,(193;67
17
166, 660.
00
_
146,802.28
MISC- INCOME
758,293
09
-
00
.631,891,39
.00
00
GAIN ON DISPOSAL - GAS
ON DISP08AL - ELECTRIC
(10,892'95
(10, 895.94
)
.
00
77
,00
866,882.39.
.00
237,388.3.
LOSS
L.131,5-93.67- .
..
1, 094, 270.
_
_.
_
-
TOTALOTHER..INCOME
..
OTHER EXPENSES
96.431.
00 _
_ _86,.493.
88 _
89, 996.
-40
3,502.
( 1, (387.
52
96 )
MISC - EXPENSES
- - - 970, 692.
87
95i,976-GO
950, 086.
04
1,614.56
INTEREST EXPENSE
1,067,123.87
1,038,469.88
1,040,084.44
TOTAL OTHER EXPENSES
551800.89
_
_..
<183, 202
05)
239,002.94
64,469.80
NON - OPERATING INCOME
483,.467.
66..
766, 166.
12
.
3, 249, 633.
7B
_2,
NET INCOME -
_.31404,341-72
3, 286, 877. 37 _
470,506-00
17, 082, 436. 34
_ 321, 000. 00 _.
3,060.00
6,000.00
333, 200. 00 _
203,500.06
9, 762 422. 48
81, 900.00 _
49, 900. DO
409,784.00
141, 500. 00
323,900.00
353, 800. 00
2, 450, 738. 00
2, 941, 830. 95
.00
1, 077, 184. 65.
128,292.35
39, 422, 946. 14
3,469,873.26-
70, 000.
00
200,000.00
758,300.00
.00
.00
1, 028, 300.,
00_,_
_ 108, 000. 00_
1, 140, 151. 26
1, 248, 151. 26
(219,851-26)
3, 250, 022. 00 _
•
Monthly Financial Snapshot of Creekside Thru 10/31/2007
Overall Financial Measurements
Sales Revenue (Includes Mnpls)
Gross Profit (Includes Mnpls)
Gross Profit as % of Sales (Includes Mnpls)
% of Operating Expenses to Sales
Accounts Receivable Outstanding
Targeted Financial Measurements
Labor to Gross Sales (Includes Mnpls)
Labor $ per Gross Unit Output Produced (Bags)
Orders to Date (Bagged)
Bags Produced
Bagged Inventory to Date
•Raw Material Inventory to Date ($ Value)
In -House Freight vs. Total Freight (Loads)
In -House Freight shipped as a % of Total Loads
2006 Totals
Thru 10131.106
2006 -
Thru 10131/07
2007
Yearly Targeted
Benchmarks
2,304,218
2,047,391
1,990,385
TBD
1,515,577
983,326
846,283
TBD
66%
48%
43%
TBD
77%
63%
64%
TBD
252,692
326,327
213,155
TBD
25%
24%
24%
TBD
$ 0.56
$ 0.55
$ 0.49
TBD
661,900
212,566
179,974
TBD
1,009,390
880,479
963,099
TBD
433,039
392,512
458,507
TBD
1,933,762
1 432,678
1,451,957
TBD
367 vs 1410
263 vs 1099
38 vs 971
TBD
26%
24%
3.9%
TBD
(_oCa)S
• CITY OF HUTCHINSON
RESOLUTION NO. 13314
TRANSFERRING $321,500 FROM LIQUOR FUND TO
GENERAL FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT described in the 2007 adopted General Fund Budget
and Liquor Fund Budget, $321,500 is hereby transferred from the
Liquor Fund to the General Fund.
Adopted by the City Council this 11th day of December 2007.
• Steven W Cook
Mayor
I PWY036
Gary D. Plotz
City Administrator
•
co(b)1
• CITY OF HUTCHINSON
RESOLUTION NO. 13315
TRANSFERRING $123,600 FROM WATER SEWER & REFUSE FUND
TO
GENERAL FUND & 2002C REFUNDING IMPROVEMENT BOND FUND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT $40,000 is hereby transferred from the Water
Department to the General Fund.
THAT $21,800 is hereby transferred from the Water
Department to the 2002C Refunding Improvement Bond Fund.
THAT $40,000 is hereby transferred from the Wastewater
Department to the General Fund.
THAT $21,800 is hereby transferred from the Wastewater
Department to the 2002C Refunding Improvement Bond Fund.
•
Adopted by the City Council this 11th day of December 2007
ATTEST:
Gary D. Plotz
City Administrator
•
Steven W.
Mayor
(o(b�2
RESOLUTION NO.
CITY OF HUTCHINSON
• RESOLUTION FOR PURCHASE 13316
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Bulk Sand-4,000 ton
$28,480
Resale
Creekside
Yes
Meeker Washed Sand &
Gravel
Bulk Compost
$49,840
Resale & manufacturing
Creekside
Yes
Lynde & McLeod Inc
17,800 cy
&e following items were authorized due to an emergency need:
ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR
Date Approved: December 11, 2007
otion Made By:
cconded By:
Resolution submitted for Council action
by:
Kenneth B. Merrill
Finance Director
�Ce�3
• RESOLUTION NO. 13317
ADOPTING 2008 FEE SCHEDULES
WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to
impose fees for services, and
WHEREAS, based upon the recommendation of costs for providing the services for
various city departments
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES
ARE ADOPTED:
(a) 2008 Building Permit Fee Schedule
(b) 2008 Compost/Transfer Facility Gate Fee Schedule
(c) 2008 Event Center Fee Schedule
(d) 2008 Evergreen Reservation Fee Schedule
(e) 2008 Fire Department Fee Schedule
(f) 2008 HRA Fee Schedule
(g) 2008 Licenses and Permits Fee Schedule
(h) 2008 Liquor License Fee Schedule
(i) 2008 Mapping and Printing Service Fee Schedule
• 0) 2008 Parks, Recreation, and Community Education Fee Schedule
(k) 2008 Planning and Land Use Fee Schedule
(1) 2008 Plumbing Permit Water Meter Fee Schedule
(m)2008 Public Works Fee Schedule
(n) 2008 Bulk Water Purchase Fee Schedule
(o) 2008 Water Tum -on Fee Schedule
*Fee schedules attached
Adopted by the City Council this 11 TH day of December, 2007
ATTEST:
Gary D. Plotz, City Administrator
•
Steven W. Cook, Mayor
c0(10)y
0 0 0
City of Hutchinson
2008 Building Permit Fee Schedule
Fixed Fee Permit Schedule
*Fixed fees have not been
!-", increased in 10 years
State Surcharee Fee Schedule
y.F,,�x& Page 7 of 7
2007 fees
1 & 2 Family Residential Reroofing
$40.00
plus surcharge fee
$30.00
1 & 2 Family Residential Residing
$40.00
plus surcharge fee
$30.00
1 & 2 Family Residential Window
$40.00
plus surcharge fee
Replacement
$30.00
Plus surcharge fee (separation excacation permit and fee no longer
Manufactured (Mobile) Home Install
$150.00
$100.00
required)
Deck Permit
$40.00
plus surcharge fee
$30.00
Utility Sheds
$40.00
plus surcharge fee
$30.00
Excavation/Temporary Permit
$40.00
plus surcharge fee
$30.00
Per square foot with a minimum fee of $40.00, (separate excavation
Sign Permit
$1.00
permit and fee no longer required)
$.50 w/ minimum of $30.00
Sandwich Baord Sign Permit
$50.00
per year
$25.00
per permit, 3 permits per calendar year allowed per property. $200.00
Portable /Temporary Sign Permit
$50.00
deposit to be refunded if sign is removed within seven days of the
pen-nit date.
$30.00
Moving Permit
$150.00
plus surcharge fee, includes excavation permit fee, if applicable
$100.00
plus surcharge fee. Also a separate deposit depost check of $50.00 /day
Demolition Permit
$100.00
to ensure removal. GAS TANK REMOVAL IS INCLUDED UNDER
DEMOLITION PERMITS.
$50.00
Curb Cut, Driveway Apron, and Hard
$40.00
plus surcharge fee
Surfacing Driveway Permit
$30.00
Fence Permit
$40.00
lux surcharge fee
$30.00
Finish Basement
1 $70.00
1plus surcharge fee
$60.00
*Fixed fees have not been
!-", increased in 10 years
State Surcharee Fee Schedule
y.F,,�x& Page 7 of 7
0 • w
City of Hutchinson
2008 Building Permit Fee Schedule
Permits with Fixed Fees
1 $0.50
Isurcharge
(mobile home, demolition, fence, sign, moving, excavation, curb cut, residential reroof, residential reside, residential windo
replacement, decks, driveway, and sheds)
Valuation up to $1,000,000
mil (.0005) X Vaiutions
$1,000,000 to $2,000,000
Valuation - $1,000,000
X.0004 + $500.00
$2,000,000 to $3,000,000
Valuation - $2,000,000
X .0003 + $900.00
$3,000,000 to $4,000,000
Valuation - $3,000,000
X .0002 + $1,200.00
$4,000,000 to $5,000,000
Valuation - $4,000,000
X.0001 + $1,400.00
$5,000,000 and over
Valuation - $5,000,000
X.0005 + $1,500.00
As-
n
S
y.P,,; Page 2 of 7
0 0
City of Hutchinson
2008 Building Permit Fee Schedule
Miscellaneous Fee Schedule
H Fre W,
Page 3 of 7
0
Varied
Provided upon receipt of written and signed complaint letter to the City
mtal Complaint Inspection
N/C
Fire Chief
mstruetion Water
see Water Department construction water policy for fees
:isting Home Inspection (FNMA)
$50.00
rkland Dedication
Per subdivision ordinance
Additional staff time and folow -up is requried for temp. C.O.s- Deposit
!mporary Certificate of Occupancy
Refundable
of $500.00 required and will be refunded if finaled within timeframe
Deposit
established by Building Department
mporary Permits, including footing
Temporary permits allow limited work to be done prior to complete
d foundation pertmis and
$100.00
plan submittal and review
econstruction demolition
her Inspections and Fees*
$47.00
Inspections outside of normal
business hours (minimum charge
N/C
two hours)
Relnspection fees assessed under
N/C
provision of Section 108.8
Inspections for which no fee is
specifically indicated (minimum
N/C
charge - one -half hour)
Additional plan review required by
changes, additions, or revisions
N/C
to approved plans (minimum
charge - one -half hour)
* Or the total hourly costs of the jurisication, whichever is the greatest. The cost shall include supervision, overhead,
equipment, hourly wages, and fringe benefits of the employees involved.
H Fre W,
Page 3 of 7
0
Varied
0 0
City of Hutchinson
2008 Building Permit Fee Schedule
Fire Sprinker Svstem Permit Fee Schedule
INew or Additional Fire Sprinkler Fee is equal to 1% (.01) of the total fire sprinkler contract amount, plus
Svstems I a state surcharce of $.50
Plan Review Fee Schedule
-;� - `Fee
Plan Review is 65% of the Building Permit Fee
Cl
r
N -Fees r1,
Page 4 of 7
City of Hutchinson
2008 Building Permit Fee Schedule
Plumbing Permit Fee Schedule
or Item Fee 1 $8.00 1per roughed in fixture
Construction Water
Single /Two Family Residence $50.00
All Other Construction $100.00
n
er Meter Fees As per cost set by Water Department
Conversion Connection (switch
lom uel oi gas)
to natural $100.00 plus surcharge fee
Appliance Replacement $40.00 plus surcharge fee
hanical Fee Valuation x 1 % - plus surcharge of $.50 for set fees up to $1,010 or
more than $1,010 x .0005
er /Water flooku &Access Fee Applicable to parcels not previously assessed, confirm with City
H:Feeuls Page 5 Of
0
$30.00
City of Hutchinson
2008 Building Permit Fee Schedule
May 2007 State Square Feet Construction Valuation (Evaluated Annually by Building Codes and standards Division)
11
T - ,. 3 s`
Val ato
Dwellings
$82.58
/square foot
$79.78
Basements
for the first $500 plus $3.05 for each additional $100 or fraction thereof
$501 - $2,000
Finished
$60.00
/square foot
Semi Finished
$60.00
/square foot
Unfinished
$15.00
/square foot
Fireplace Valuation
for the first $25,000 plus $10.10 for each additional $1,000 or fraction
$25,001 - $50,000
Masonry
$6,000.00
0- Clearance
$4,000.00
$50,001 - $100,000
Porches
thereof to and including $100,000
3 Season Porch
$50.41
/square foot
4 Season Porch
$67.96
/square foot
Screened Porch
$32.48
/square foot
Garages
Attached
$34.86
/square foot
$33.68
Detached
$18.00
/square foot
$17.00
Construction Value
PermitFees
�'�'�Notes
$1 -$500
$23.50
for the first $500 plus $3.05 for each additional $100 or fraction thereof
$501 - $2,000
$23.50
to and including $2,000
for the first $2,000 plus $14.00 for each additional $1,000 or fraction
$2,001 - $25,000
$69.25
thereof to and including $25,000
for the first $25,000 plus $10.10 for each additional $1,000 or fraction
$25,001 - $50,000
$391.25
thereof to and including $50,000
for the first $50,000 plus $7.00 for each additional $1,000 or fraction
$50,001 - $100,000
$643.75
thereof to and including $100,000
for the first $100,000 plus $5.60 for each additional $1,000 or fraction
1$100,001 - $500,000
$993.75
thereof to and including $500,000
H Feeutr Page 6 of 7
0
City of Hutchinson
2008 Building Permit Fee Schedule
for the first $500,000 plus $4.75 for each additional $1,000 or fraction
1$500.001 - $1.000.000 1 $3,233.75 thereof to and including $1,000,000
$1,000,001 and I
PENALTY FEE
S
75
the first $1,000,000
;tion thereof
uble the Permit Fee -
x:F� Page 7 of
W
1,000 or
Administrator's memo of 5 -17 -88
•
9
V -A V -B
130.73
116.45
93.40
90.41
87.97
77.32
97.58
93.59
78.11
42.47
42.00
38.34
38.34
86.14
0
125.69
110.90
89.80
88.63
83.78
73.64
94.73
89.98
75.09
40.06
38.89
N.P.
35.18
82.82
BUILDING VALUATION DATA - May 2007
MIryfVClOTA DlrArr Mt[KT Or
LABOR
& INDUSTRY
The data is provided for comparison with valuations submitted by the applicant
for permits.
The unit costs are intended to include architectural, structural, electrical, plumbing
and mechanical
work.
Group
I-A
�-B
II-A
II-B
111-A
III -B
IV
A -1
Assembly, theaters with stage
174.97
166.63
161.77
154.06
142.64
141.83
147.73
Assembly, theaters without stage
160.26
151.18
146.78
139.78
128.24
127.45
132.76
A -2
Assembly, nightclubs
123.23
119.64
116.15
112.76
108.43
101.33
105.55
Assembly, restaurants, bars, banquet halls
117.00
113.59
110.28
107.07
99.14
98.94
103.07
A-3
Assembly, general, community hall, libraries
13287
124.17
118.26
111.56
99.60
9924
105.57
Assembly, churches
106.85
100.79
97.86
93.19
85.49
84.64
88.16
A-4
Assembly, arenas
128.73
124.98
120.17
116.66
108.01
107.74
112.22
B
Business
125.12
120.30
115.67
111.21
105.91
105.33
113.25
E
Educational
109.43
.105.22
102.15
97.28
89.25
86.65
92.17
F -1
Factory and industrial, moderate hazard
68.72
65.44
61.16
59.80
50.69
51.20
55.64
F -2
Factory and industrial, IoW hazard
65.82
62.68
59.69
56.85
49.87
49.86
54.19
H-1
High hazard, explosive
62.86
59.29
55.93
52.76
45.88
45.87
49.85
H -2,3, & 4
High hazard
62.86
59.29
55.93
52.76
45.68
45.87
49.85
H-5
HPM
124.06
119.28
114.69
109.23
97.53
96.94
104.23
•
9
V -A V -B
130.73
116.45
93.40
90.41
87.97
77.32
97.58
93.59
78.11
42.47
42.00
38.34
38.34
86.14
0
125.69
110.90
89.80
88.63
83.78
73.64
94.73
89.98
75.09
40.06
38.89
N.P.
35.18
82.82
Page 2
(croup
1-1
1-2
1-3
I-4
M
R -1
R -2
R -3
R-4
S-1
S-2
U
Notes:
Institutional, supervised environment
Institutional, incapacitated
Institutional, restrained
Institutional, day care facilities
Mercantile
Residential, hotels
Residential, multiple family
Residential, one and two family
Residential, care/assited living facilities
Storage, moderate hazard
Storage, tow hazard
Utility, miscellaneous
a. Private garages use lmkty, miscel aneous.
b. Unfinished basements (all use group) = $16.00/sf
a N.P. = not permitted
BUILDING VALUATION DATA- May 2007
135.83
130.60
126.80
120.75
110.78
174.87
16977
166.44
161.59
151.02
154.35
148.41
144.09
137.23
125.89
135.83
130.60
126.80
120.75
110.78
75.87
72.94
69.47
66.16
59.59
107.72
103.57
100.55
95.76
87.85
114.97
109.49
105.27
99.31
89.47
109.31
106.12
103.02
100.02
95.25
106.79
102.68
99.69
94.93
87.09
51.24
48.34
45.17
43.43
37.12
58.24
54.94
51.82
48.89
42.51
62.48
58.94
55.08
51.96
44.79
•
110.71
116.54
101.33
NP
157.31
133.31
123.42
131.30
113.18
110.71
116.54
101.33
59.00
62.10
51.32
87.79
92.41
80.35.
89.41
95.11
79.92
94.30
97.22
89.18
87.02
91.60
79.65
37.87
41.16.
30.71
42.50
46.69
35.64
44.79
48.68
36.60
0
96.50
NP
106.77
96.50
49.34
77.26
75.39
82.58
75.86
28.96
32.69
34.86
v
1
r
n
j✓
0
H: F,,,.I,
•
City of Hutchinson
Compost/Transfer Facility
2008 Gate Fee Schedule
McLeod County Resident Leaves, Grass Clippings, and
$31.00
per ton
Brush (under 6" in diameter - ID required and
no charge
per ton
bugs emptied)
no charge
per ton
Commercial Leaves and Grass Clippings (bio -corp /paper
$10.00
per ton
bag - no plastic)
no charge
I per ton
Commercial Leaves and Grass Clippings (plastic*)
$31.00
per ton
Commercial Brush (under 6" in diameter)
no charge
per ton
Logs (6" diameter or greater)
no charge
per ton
Pallets and Crates
$24.00
per ton
Stump Chips
no charge
I per ton
Clean Wood
$10.00
per ton
Mixed Residential /Commercial Food Residuals
$40.00
per ton
Concrete (Dirty)
$5.00
per ton
Asphalt (Dirty)
$5.00
per ton
* Plastic determination is at the discretion of the monitor and
determined on a per load basis.
Oy 2.22(p)
n r«uh
City of Hutchinson
2008 Event Center Fee Schedule
Room Rates
I2oom:Type
aFee .; o 4t
Great Room (seating up to 525 dinner or 1,100 theatre)
Monday - Thursday
$300.00
Friday, Saturday, Holidays
$475.00
Sunday
$325.00
Linen Service Fee
$60.00
Half Great Room (seating up to 250 dinner or 550 theatre)
Monday - Thursday
$165.00
Friday, Saturday, Holidays
$250.00
Sunday
$175.00
Linen Service Fee
$30.00
Quarter Great Room (seating up to 100 dinner or 125 theatre)
Monday - Thursday
$90.00
Friday, Saturday, Holidays
$135.00
Sunday
$100.00
Linen Service Fee
$15.00
Meeting Room
A (seatingfor 40)
$20.00
/hour (2 hour minimum)
B (seatingfor 30)
$20.00
/hour (2 hour minimum)
C (seatingfor 35)
$20.00
/hour (2 hour minimum)
Program Room
AA (seating for 40)
$20.00
/hour (2 hour minimum)
BB (seating for 30)
$20.00
/hour (2 hour minimum)
CC (seatingfor 15)
$20.00
/hour (2 hour minimum)
DD (seating for 15)
$20.00
/hour (2 hour minimum)
Kitchen Fee
$75.00
u
n
r-�
If FeeuL,
0
Other Rates
*Security: for events with alcohol, we require at least one Hutchinson police off cer on duly from the time the bar
opens until it closes at the end ol the event (minimum of 4 hours). For groups of 250 or more, a second officer is
required fear the ftnal4 hours of the event. Please refer to "Rental Policy"
0
2007 fees
Linen $1.00
LCD Projector 3500 Lumen
$300.00
/day
Security *
$35.00
/hour /officer
LCD Projector 1 100 Lumen
$100.00
/day
Linen
$2.00
/linen
Front/Rear Truss Screen 9X12
$83.00/$117.00
/day
White Board/Stand 3X4
$11.00
1 /day
Wireless Microphone
$48.00
/day
Coffee (non- catered events)
$10.00
for 30 cups
Podium with Microphone
$35.00
/day
Coffee (non- catered events)
$15.00
for 50 cups
TV & VCR
$30.00
/day
Cassette /CD Player
$15.00
/hour
Overhead Projector
$27.00
/day
Tripod Screen 8'
$8.00
/day
Slide Projector
$27.00
/day
Tripod Screen 6'
$6.00
/day
Piano
$25.00
/day
Backdrop (40' max)
$5.00
/day /linear ft
VCR
$20.00
/day
Draper Easels
$5.00
/day
*Security: for events with alcohol, we require at least one Hutchinson police off cer on duly from the time the bar
opens until it closes at the end ol the event (minimum of 4 hours). For groups of 250 or more, a second officer is
required fear the ftnal4 hours of the event. Please refer to "Rental Policy"
0
2007 fees
Linen $1.00
r
H'. Fep.x
0
City of Hutchinson
2008 Evergreen Reservation Fee Schedule
* Separate check to be returned when keys are returned
and if rooms are cleaned -up and no damage has
occurred
11
Dining Room
$75.00
$70.00
Kitchenette
$25.00
$15.00
Carpeted Room
$50.00
$35.00
After Hours Open or Lock-up
$50.00
$25.00
Damage Deposit*
$100.00
1 $50.00
* Separate check to be returned when keys are returned
and if rooms are cleaned -up and no damage has
occurred
11
• 0 122(n)
City of Hutchinson
2008 Fire Department Fee Schedule
Fee Type rs . s
first Hou
Second aa
unt 1 rt,�
i n -Cha a
2007 fees
De -Con Trailer
$100.00
n/a
Plus material used and/or clean-up
$350.00
Engine
$150.00
$150.00
n/a
$100/$75
GrassiJnit
$100.00
$100.00
n/a
$100/$50
HERT (Haz -Mat Trl.)
$50.00
n/a
Plus material and/or equipment used
IC
$40.00 per hour
n/a
n/a
$50.00
Firefighters
$20.00 per hour
$25.00
MERC (Command Trl.)
$50.00
n/a
Plus material and /or equipment used
Platform Truck
$300.00
$300.00
n/a
$275/$130
Rescue
$150.00
$150.00
n/a
$75/$40
Tanker
$150.00
$150.00
n/a
$135/$70
Fee Type ° '
Fee Amount
License'Dates
Notes
Fireworks
Fireworks Only Business
$350.00
January 1 -
License fee is nonrefundable, cannot
& Tent Sales
December 31
be prorated, and cannot be waived
January 1 -
License fee is nonrefundable, cannot
Other Retailers
$100.00
December 31
be prorated, and cannot be waived
* NOTE: transient merchant's must obtain a fireworks license and a transient merchant license.
-�'-' H F..
10 0
City of Hutchinson
2008 HRA Fee Schedule
.
r M
)vtee Ariiauu •
2007 fees
Subordination Request Processing Fee
$ 100.00
Hard Copy of 2004 Maxfield Study
$ 100.00
Loan Processing:
Revolving SCDP Rehab Loan Admin Fee
$1,500.00
$1,000.00
Revolving SCDP New Construction Gap Loan Admin Fee
$ 700.00
GMHF & CRV Gap Loan Admin Fee
$350.00
$0.00
HRA Entry Cost Loan Admin Fee
$350.00
$0.00
Credit Report Fee
$15.00
$0.00
CASA Rehab Pre - Application
$350.00
$0.00
I'
t
�- fL Fees x(r
Does not include lead testing fees;
these fees will be incorporated into the loan
1]
S�
City of Hutchinson
2008 Licenses and Permits Fee Schedule
$125.00
January 1 - December 31
License&ermiflype - -�
:� , k �SZ,�
.x? q -.
,..r r,a.
e a t
r r ..i'
` t icenseDate
fees
Carnival (refundable deposit)
$525.00
January 1 - December 31
$500.00
Recycling (short term)
Dance Permit
Per Day
$55.00
Short Term
$50.00
January 1 - December 31
Short- Gambling Licenses
Motorized Golf Cart Permit
$30.00
Short Term
$25.00
Tobacco License
Garbage and Refuse Haulers
IJanuary 1 - December 31
$150.00
N'}'", h
Commercial
$125.00
January 1 - December 31
$100.00
Residential
$125.00
January 1 - December 31
$100.00
Recycling
$55.00
January 1 - December 31
$50.00
Recycling (short term)
$30.00
Per Day
$25.00
Massage Services
$175.00
January 1 - December 31
$150.00
Motorized Golf Cart Permit
$10.00
January 1 - December 31
$5.00
Notary Fee I $1.00 I Per Notarized Item
Parade Permit
$30.00
Short Term
$25.00
Peddler /Solicitor/Transient Merchant Permit
$125.00
Per License
$100.00
Pawn Shops and Precious Metal Dealers
$125.00
January I - December 31
$100.00
Public Property Use
No Alcohol Use
$525.00
$500.00
Alcohol Use
$1,100.00
$1,000.00
Second Hand Goods Dealers
$125.00
January 1 - December 31
$100.00
Tattoo License
$175.00
January 1 - December 31
$150.00
Taxi Cab License (per cab)
$5.00
IJanuary 1 - December 31
$3.00
Tobacco License
$175.00
IJanuary 1 - December 31
$150.00
PO. 22(h)(1)
C�
0
City of Hutchinson
2008 Liquor License Fee Schedule
F&.22(h)(2)
LICCIISC♦PCID1,Tf'j10
Club Liquor License
Under 200 Members
$325.00
April 1 - March 31
$300.00
201 - 500 Members
$525.00
April 1 - March 31
$500.00
501 - 1000 Members
$700.00
April 1 - March 31
$650.00
1001 - 2000 Members
$850.00
April 1 - March 31
$800.00
2001 - 4000 Members
$1,100.00
April 1 - March 31
$1,000.00
4001 - 6000 Members
$2,100.00
April 1 - March 31
$2,000.00
Over 6000 Members
$3,200.00
April 1 - March 31
$3,000.00
Bottle Club (Set -Up)
$100.00
April 1 - March 31
$75.00
Wine License
$425.00
April 1 - March 31
$400.00
On -Sale Intoxicating Malt Liquor & Wine License
$600.00
April I - March 31
$550.00
On -Sale Intoxicating Liquor License
$3,700.00
April 1 - March 31
Pro -Rate; Refundable
$3,500.00
On -Sale Sunday Intoxicating Liquor License
$125.00
April 1 - March 31
$100.00
Off -Sale Non- Intoxicating Malt Liquor License
$300.00
May 1 - April 31
Nonrefundable
$250.00
On -Sale Non - Intoxicating Malt Liquor License
$425.00
May 1 - April 31
Nonrefundable
$400.00
On -Sale Non - Intoxicating Malt Liquor License
$125.00
Short Term
$100.00
On -Sale Intoxicating Sunday Temporary License
$100.00
One Day
$75.00
Temporary Liquor License
$35.00
Per Day / $75.00 Minimum
$25.00/$50.00 min.
Intoxicating Liquor Investigations
$375.00
$350.00
H:R',s
r
1.
0 0. 22(h)(2)
Non- Intoxicating Liquor Investigations I $125.00 1 I I $100.00
H.
1"-,
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L
• City of Hutchinson • •
H:Fc ,, L,
2008 Mapping and Printing Service Fee Schedule
Manuals/Books
Fee_Type ±,, y }° ,.y- i Y u. fi
c•. ee, unt;r.-
Manual: Comprehensive Plan (per book)
$25.00
/each
On CD*
$15.00
/each
Color Copy with Foldouts (4 books)*
$75.00
/each
Web Copy*
Free
/each
Manual: Subdivision Ordinance
$20.00
/each
Manual: Zoning
$20.00
/each
Manual: Zoning/Shoreland /Subdivision
$40.00
/each
Manual: Joint Planning Area Zoning
$20.00
/each
Subdivision Agreements
$1.00
per page
New version is dramatically larger with significant color pages and foldouts
(actual cost to copy is app. $100). People may also copy off the Web with no City
charge or get a copy on CD for a nominal fee.
PrintinE Charges
Fee Type
Fee Amount
8 1/2" X 11" (Black & White)
$0.25
per page
8 1/2" X 11" (Color)
$1.50
per page
Legal or Tabloid Size (Black & White)
$1.00
per page
Legal or Tabloid Size (Color)
$3.00
per page
18" X 24" (Black & White)
$1.50
per page
18" X 24" (Color)
$4.50
per page
24" X 36" (Black & White)
$3.00
per page
24" X 36" (Color) (small city zoning map)
$9.00
per page
36" X 36" (Black & White)
$4.50
per page
36" X 36" (Color)
$14.00
per page
36" X 48" (Black & White)
$6.00
per page
36" X 48" (Color)
$18.00
per page
• Roll Paper Printing
N deer ds
$1.50'wjper sq foot
*Map printing at charges noted above
* 1 hour minimum, 1/4 hour increments thereafter
*Must be approved by IT Director
Digital Data Fee Amount
Orthophoto $550.00 sq mile Minimum charge $550
Contours $550.00 sq mile Minimum charge $550
Planimetrics $250.00 sq mile Minimum charge $250
Purchase a cominbation of all three data sets br $13501s mile not to exceed a maximum charge of $18,100
Special Mapping requests =Data Price +$50 1hr
All data is provided in Arc view Sha e File format on a CD
An additional $50 charge will be applied to digital data converted to a .dxf ormat or CAD systems
City reserves the right to waive fees by Council direction for other governmental
n
U
8 1/2" X 11"
$5.00
Legal or Tabloid
$9.00
18" X 24"
$20.00
24" X 36"
$30.00
36" X 36"
$40.00
36" X 48"
$50.00
Digital Data Fee Amount
Orthophoto $550.00 sq mile Minimum charge $550
Contours $550.00 sq mile Minimum charge $550
Planimetrics $250.00 sq mile Minimum charge $250
Purchase a cominbation of all three data sets br $13501s mile not to exceed a maximum charge of $18,100
Special Mapping requests =Data Price +$50 1hr
All data is provided in Arc view Sha e File format on a CD
An additional $50 charge will be applied to digital data converted to a .dxf ormat or CAD systems
City reserves the right to waive fees by Council direction for other governmental
n
U
6'
• organizations. Commercial -type printing of private, non- c *aterials (Le. building
(plans, site drawing, etc.), or map preparation, for private use is not allowed.
H:F W
r�
City of Hutc&n 2.28(a)
Parks, Recreation & Community Eduction
2008 Fee Schedule
Youth Sports /Activities
Spgrts/ ctiv ty
AmOuut; y,
Adaptive Recreation
$4.00
per session
T- BallBaseball (Kindegarten- Second Grades)
$30.00
14 sessions
Girls Softball (First - Fourth Grades)
$30.00
14 sessions
Baseball (Second - Fifth Grades)
$30.00
14 sessions
Football
Flag
$20.00 17
sessions
Tackle
$40.00
14 sessions
Rec Soccer (Indoor /Outdoor)
$20.00
6 sessions
Girls Volleyball
$25.00
6 sessions
Gymnastics (Ages 4 - 15)
$25.00
8 sessions
Figure Skating 2004 -2005 Season
Tots -Delta
$48.00
114 sessions
Sunday Practice
$60.00
114 sessions
Open Skating Pass
Students /Seniors
$40.00
Adults
$50.00
Families
$70.00
Open Skating
Sunday
$2.00
per youth per day
Non - School Days
$3.00
per adult per day
School Days
$2.00
1 per adult per day
School Days
$3.00
per family per day
Family Hour
$3.00
per adults
Family Hour
$5.00
per family
Swimming Lessons
$35.00
10 lessons
Open Swim
$3.00
per person per day
Page I of S
2007 fees
$3.00
$35.00
$45.00
$65.00
$32.00
l�
• City of Rutcaon 2.2e(a)
Parks, Recreation & Community Eduction
2008 Fee Schedule
H:Feu_rtr
Open Swim Family Hour
$6.00
per family
Swim Package
$25.00
10 swims
Swim Package
$30.00
senior citizen
Household Swim Package
1 member
$40.00
2 members
$50.00
3 members
$60.00
4 members
$70.00
5 members
$80.00
6 members
$90.00
7 members
$100.00
Page 2 of 5
n
r
N F,,, rL
City of Hutcheson 02.28(a)
Parks, Recreation & Community Eduction
2008 Fee Schedule
Adult Sports
SortsfActvrty „
<y °.' eount a T
Men's Basketball
$10.00
per game per team
Adult Touch Football
$10.00
per game per team
Slowpitch Softball (Umpired Leagues)
$10.00
per game per team
Volleyball
Co -Rec
$10.00
per match per team
Men's
$10.00
per match per team
Sand
$35.00
per team 10 matches
Women's
$10.00
per match per team
Open Basketball
$2.00
per person
Open Hockey
$5.00
per person per day
$0.00
Page 3 of 5
H F--[x
City of Hutcaon W 228(a)
Parks, Recreation & Community Eduction
2008 Fee Schedule
Other Fees
Spoits/Activity' ` '.� r- �
r
West River Park Camping
Electric Hook -Up
$15.00
Water, Sewer, Electric
$20.00
Field Rental
$7.50
1 1/2 hours
VMF Field
Day Game
$3.5.00
Night Game
$70.00
Shelter reservation
$20 or $35
per day
Bleachers
$20.00
per 3 rows
Picnic Tables
(with 3 -day rental, will move tables)
$10.00
4 table minimum
Open Gym Daily
$2.00
per person
Open Gym Pass
$40.00
per person
Indoor Playground
Child
$1.00
per child
Family
$2.00
per family
Family Playground Pass
$30.00
Rec Center and Civic Arena (dry floor)
First Full Day
$600.00
per day
Half Day
$300.00
1/2 day
Additional Day
$300.00
each additional day
Youth
$30.00
per hour
Page 4 of 5
$10.00
$15.00
$0.00
$0.00
$15 or $25
n
S
• City of Huteson 2.28(x)
Parks, Recreation & Community Eduction
2008 Fee Schedule
H:Fauda
Rec Center
Basketball Rental
$15.00
per court per hour
Volleyball Rental
$15.00
per court per hour
Swimming Pool
$60.00
per hour
Lobby
$15.00
per hour
Civic Arena
Ice Time
$130.00
per hour
Summer Ice
$130.00
per hour
Roberts Park Tournament Fee
$30.00
per field per day
Transfers
$2.00
per person per class
Cancellations
$2.00
deducted from refun
Team Fees Are Non - Refundable
Page 5 of
$50.00
$120.00
$120.00
• City of Hutchinson
2008 Planning and Land Use Fee Scheme
11
Notes: Application fees include public hearing publication,
preparation of maps, public notice mailing lists, agenda
preparation, meeting time, discussions with the land owner,
site visits, filing fees for the County, administrative expenses
etc. (County filing fees increased from $19.50 to $46.00 in
v 2005).
c%
Variances
$275.00
Includes
$250.00
recording, fees
Conditional Use Pen-nits
$275.00
Includes
$250.00
recording fees
Rezoning
$325.00
Includes
$300.00
recordin ees
Vacation of street, alley, or easement
$275.00
Includes
recordin fees
$250.00
Lot Splits (Single and Two Family)
$150.00
Includes
recordingfees
$125.00
Lot Splits (Multiple Family, Commercial, Industrial)
$225.00
Includes
$200.00
recording fees
Planned Unit Development
$350.00
Includes
recordin fees
$250.00
Platting
$350.00 (plus
Plus recording
$300.00 (plus $10.00 per lot)
$10.00 per lot
and le al ees
Site Plan
$175.00
$150.00
Annexation
Determined by State
Determined by State Planning Agency
After the Fact
Double permit fee
Double permit fee (includes $30.00
payment to Planning Commission
members attending)
Special Meeting
Notes: Application fees include public hearing publication,
preparation of maps, public notice mailing lists, agenda
preparation, meeting time, discussions with the land owner,
site visits, filing fees for the County, administrative expenses
etc. (County filing fees increased from $19.50 to $46.00 in
v 2005).
c%
• • * 22(a)(3)
City of Hutchinson
2008 Plumbling Permit Water Meter Fee Schedule
Meier. Su�
0 fFT'eet5nt'
2007 fees
3/4" X 5/8"
$125.00
$120.00
$120.00
1"
$210.00
$205.00
$205.00
1 1/2"
$445.00
$435.00
$435.00
2"
$575.00
$575.00
2" Compound
$1,557.00
$1,445.00
$1,445.00
2" Turbo
$853.00
$745.00
$745.00
3" Compound
$2,080.00
$1,925.00
$1,925.00
3" Turbo
$1,167.00
$1,063.00
$1,063.00
4" Compound
$3,226.00
$2,960.00
$2,960.00
4" "turbo
$2,313.00
$2,140.00
$2,140.00
6" Compound
Call for pricing
$5,300.00
$5,300.00
6" Turbo
Call for pricing
$3,350.00
$3,350.00
* All meters provided with connections or flanges.
* Water Department staff will approve / disapprove, or require the
application of turbo or compound meters
n
cam'
H: Feea.i@
City of Hutchinson
2008 Police Department Fee Schedule
Fee Type q =. 'u
Fee'mouut� :_ <'
2007fees
Alarm Monitoring Fee
Residential
$12.00
/per month
Commercial
$12.00
/per month
Industrial
$12.00
/per month
Animal License Tag (Dog/Cat)
$7.00
Animal Impound
$50.00
$40.00
Animal Maintenance/Kennel Fee
$10.00
/a day
Vehicle Impound Storage
$10.00
/a day
Court Ordered Breath Tests
$20.00
/a week
$10.00
Finger Printing
$15.00
$10.00
Police Report Copies
$0.25
/per age
Walk In
$0.25
/per page
Mail or Fax
$5.00
Police Service of Papers
$35.00
$25.00
Photographs
$2.00
/per page
Audio/Video Magnetic Media
$30.00
/per item
Bicycle Licenses
$5.00
Automated Pawn Services
$1.50
$0.00
V .
HFrear1.
City of Hutchinson, MN
Public Works Rates - 2008
Approved by City Council _ /_ /_
> x > •f L -'C '
J.
"i +.x +'�.iA' w =' +. C.iyFe
''x ?FwPr t y'F. a
total cost est.
0.0%
Ghan9e'
491
ENGINEERING
Design review'
3%
3.0%
3.0%
total cost est.
0.0%
Review of site and grading plans and/or plans and
specifications prepared by developer, or pre -
engineering of reconstruction plans.
Final design
6.0%
6.0%
total cost est.
0.0%
Cost to complete plans and specifications in- house.
development agreements, etc.
15%
2.0%
2.0%
total cost est.
0.0%
Assessment roll preparation, MN Statute 429
Fiscal
1.0%1
1.0%
total cost est.
0.0%
Capitalized interest.
review, and contract administration and review.
Comprehensive planning`
1.5%
1.5%
total cost est.
0..0%
Includes on -site and off-site services. Private
Construction review and staking
°
/°
°
6.0 /o
6.0%
total cost est.
0.0%
developers must provide survey control and may
Testing services
1.5%
1.5%
total cost est.
0.0%
For testing services completed by City.
complete this work with a consultant approved by
Funding for HRA program supporting housing
the City and pay these costs directly.
Project Administration
Preliminary development*
3%
°
1.0 /°
1.0%
total cost est.
0.0%
Plan review and development, subdivision and /or
Legal services*
1.0%
1.0%
total cost est.
0.0%
Title review, development /subdivision agreement
development agreements, etc.
Contract administration
2.0%
2.0%
total cost est.
0.0%
Assessment roll preparation, MN Statute 429
Fiscal
1.0%1
1.0%
total cost est.
0.0%
Capitalized interest.
review, and contract administration and review.
Comprehensive planning`
1.5%
1.5%
total cost est.
0..0%
GIS system mapping and database updates,
°
/°
comprehensive infrastructure planning.
Testing services
1.5%
1.5%
total cost est.
0.0%
For testing services completed by City.
Funding for HRA program supporting housing
needs within the community. The HRA Board may
Housing needs fund*
1.0%
1.0%
total cost est.
0.0%
waive this fee on projects meeting HRA Housing
goals. Not applied to reconstruction or trunk
utility improvements.
Finance/Legal/Fiscal
Financial services
3%
1.0%
1.0%
total cost est.
0.0%
Bond administration, property assessment input.
Legal services*
1.0%
1.0%
total cost est.
0.0%
Title review, development /subdivision agreement
development and review, bond/fiscal review.
Fiscal
1.0%1
1.0%
total cost est.
0.0%
Capitalized interest.
�z
c/
r
11
All%
C�
c/
The City retains the right to engage a consultant to complete a portion of the Engines" and Project Administration. The developer shad have the prekminary and final plat approved prior tow
Financial assurarrcevboding maybe required for improvement being completed by private developers. The developer shad meet a® design standards and financial surety requirements of the Ciq
SAC (Sewer Availability Charge)
Hedevel
$ 1,675.00
$ 1,815.00
SAC Unit
84 %3.3
Minimum rate, Including aH hems noted with
WAC (Water Availability Charge)
opment/
Newly
24.0%
24.0%
total cost esL
0.0%
Redevelopment and newly annexed (does rat
include "Housing Needs Fund")
Standard City Rate
Annexed
7.0%
7.0%
total cost est.
0.0%
will be charged based on rates noted above.
New
Develop
25.0%
25.0%
total cost est
0.0%
New developmenL The City retains the fight to
approve which projects will be completed utilizing
municipal financing based on guidelines approved
Hutchinson HR4 may waive the 1 % Housing Needs
ment
by the City Council.
The City retains the right to engage a consultant to complete a portion of the Engines" and Project Administration. The developer shad have the prekminary and final plat approved prior tow
Financial assurarrcevboding maybe required for improvement being completed by private developers. The developer shad meet a® design standards and financial surety requirements of the Ciq
SAC (Sewer Availability Charge)
$ 1,675.00
$ 1,815.00
SAC Unit
84 %3.3
Minimum rate, Including aH hems noted with
WAC (Water Availability Charge)
Per watei
$ 1,275.00
$ 1,380.00
.
WAC Unit
8.2%
asterisk (7. Projects utilizing more City services
Developer Designed & Financed
Minimum
7.0%
7.0%
total cost est.
0.0%
will be charged based on rates noted above.
Rate
Rate
$ 3.00
$ 3.25
per month
8.3%
Hutchinson HR4 may waive the 1 % Housing Needs
Usage (Residential, Retail,
Fund fee based on low- income housing being
Commercial, Industrial)
151,000t
$ 2.00
$ 2.25
rmonth
12.5%
included in the project.
The City retains the right to engage a consultant to complete a portion of the Engines" and Project Administration. The developer shad have the prekminary and final plat approved prior tow
Financial assurarrcevboding maybe required for improvement being completed by private developers. The developer shad meet a® design standards and financial surety requirements of the Ciq
SAC (Sewer Availability Charge)
$ 1,675.00
$ 1,815.00
SAC Unit
84 %3.3
%inflationary adjustment + 5% rate adjustment
(through 2011 to meet Identified rate deficiency)
WAC (Water Availability Charge)
Per watei
$ 1,275.00
$ 1,380.00
.
WAC Unit
8.2%
3.3% inflationary adjustment + 5% rate adjustment
(through 2011 to meet identified rate deficiency)
Assessment Search
$ 23.00
$ 25.00
Each
8.7%
Increased from $20 In 2005. Consider adjustment
To 150,0
$ 3.00
$ 3.25
per month
8.3%
fn 2007
WATER RATES
Per rate review - Earth Tech (08= $6.50; 09= $6.75;
Base charge
Per watei
$ 6.00
$ 6.50
per month
8.3%
10= $7.00)
Per rate review - Earth Tech (0$3.25; 09= $3.50;
To 150,0
$ 3.00
$ 3.25
per month
8.3%
10-$3.75)
Usage (Residential, Retail,
Per rate review - Earth Tech (08=$2.25; 09= $2.50;
Commercial, Industrial)
151,000t
$ 2.00
$ 2.25
rmonth
12.5%
10-$3.00)
Per rate review - Earth Tech (08= $1.75; 09= $2.00;
Over 3,
$ 1.50
$ 1.75
per month
16.7%
10-$2.50)
Bulk water
Deposit f
$ 40.00
$ 45.00
each
12.5%
Per staff review
Key rental fee (Month or partial
Per staff review
month )
$ 40.00
$ 45.00
per month
12.5%
Lost key-
$ 520.00
$ 585.00
each
12.5%
Per staff review
Per load (South Park loaded by City
Per staff review
stir
$ 20.00
$ 20.00
each
0.0%
C�
Per load (2 k)ad/day, Hydrant fills)
Connectji
$ 125.00
1
1
2.4%
Per staff review
1"
Per Conn
$ 20.00
$ 20.00
Der 2 badsld
0.09'0
Per staff review
Reconnect delinquent accounts
$ 11.96
$ 20.00
$ 30.001
each
50.0%
Per staff review
Reconnect after hours, weekends,
Based u
$ 595.00
$ 610.00
each
2.5%
Per staff review
holiday
Water de
$ 30-001$
45.00
each
50.0%
Per staff review
WATER METER FEES
314" and 5/8"
Connectji
$ 125.00
$ 128.00
each
2.4%
Per staff review
1"
Per Conn
$ 210.00
$ 215.00
each
2.4%
Per staff review
1 -1/2"
$ 11.96
$ 450.00
$ 460.00
each
2.2%
Per staff review
2"
Based u
$ 595.00
$ 610.00
each
2.5%
Per staff review
2 "Compound
Water de
$ 1,500.00
$ 1545.00
each
3.0%
Per staff review
2" Turbo
disa ro
$ 775.00
$ 795.00
each
2.6%
Per staff review
3" Compound
turbo or
$ 2,000.00
$ 2,050.00
each
2.5%
Per staff review
3" Turbo
$ 1105.00
$ 1,130.00
each
2.3 %Per
staff review
4 "Com ound
Greater
$ 3,075.00
$ 3,150 00
each
2.4%
Per staff review
4" Turbo
$ 2,225.00
$ 2,290.00
each
2.9%
Per staff review
6" Compound
Greatert
$ 5,510.00
$ 5675-00
each
3.0%
Par staff review
6" Turbo
$ 3,480.00
$ 3,575.00
each
2.7%
Per staff review
$EWER RATES
ORM_WATER UTILITY
1. Gotf Course, Park, n S ace
$ 3.07
$ 3.22
lmonth
4.9%
Per rate review - Donahue (08- $4.30; 09= $4.40)
Base charge
Per Conn
$ 4.10
$ 4.30
per month
4.9%
Per staff review
3. Public/Prtvate School & Institutional
$ 11.96
$ 12.49
th
4 .4%
Per staff review
Per rate review - Donahue (08= $4.40; 09= $5.00)
Usage
Based u
$3.96
$ 4.40
month
11.1%
Load charges
Per rate review - Donahue (08=$0.40; 09= $0.43)
Biochemical Oxygen Demand B
Greater
$ 0.36
$ 0.40
11.1%
-
Per rate review - Donahue (08= $1.07; 09= $1.16)
Total K ahl Nftr en KN
Greater
$ 1.19
$ 1.07
nd
- 10.19'°
Per rate review - Donahue (08= $0.36; 09= $0.40)
Suspended Solids
Greatert
$ 0:34
$ 0.36
pound
5.9%
Per rate review- Donahue (08= $2.43; 09= $5.82)
Phosphorous P
Greater t
$
$ 2.43
r pound
Na
ORM_WATER UTILITY
1. Gotf Course, Park, n S ace
$ 3.07
$ 3.22
lmonth
4.9%
Per staff review
,O
2. Single & Twofami Residential
$ 2.37
$ 2.48
th
1per
4.6%
Per staff review
3. Public/Prtvate School & Institutional
$ 11.96
$ 12.49
th
4 .4%
Per staff review
4. Multi -Fami Residential & Church
$ 16.96
$ 17.75
4.7%
Per staff review
11
5. Commercial & Industrial 1 1 $ 30.261 $ 31.75 1 per arrelmonth 1 4.9% 1 Per staff review
2A. Lots 1 to 2 acres
3 allon
1 $ 4.101$
4.301
per acre/month
1 4.9%
1 Per staff review
2B. Lots 2 to 3 acres
allon
$ 7.16
$ 7.50
acrelmonih
4.7%
Par staff review
2C. Lots 3 to 4 acres
$ 2.50
$ 10.24
$ 10.70
acrelmonth
4.5 °�
Per staff review
2D. Lots 4 to 5 acres
$ 9.97
$ 13.30
$ 13.90:
r acre/month
4.5%
Per staff review
2E. Lots over 5 acres see Resolution 11637
See Resolution #11637
per acre/month
n/a
n/a
GARBAGE RATES
Standard serving
allon container
3 allon
Is 18.91
1 $ 20.121
per month
I n/a
I Per staff revlew
60-gallon container
allon
1 $ 27.20
1 $ 29.021
per month
I Na
I Per staff review
90-gallon container
$ 2.50
1 $ 37.49
1 $ 39.921
per month
I n/a
I Per staff review
Weekly valet service
3 allon c -rtaii er
3 allon
$ 26.38
1 $ 27.951
w month
I
taffreview
alloncontainer
allon
$ 34.57
1 $ 36.851
per month
I n/a
Per staff review
alloncontainer
$ 2.50
1 $ 44.961$
47.75
1 per month
I n/a
Par staff re,new
Senior Citizens/Low Income Rate
Bi-weekly standard service
3 allon
$ 14.18
1 $ 14.16
1 per month
I n/a
I Per staff review
Bi -weekly valet service low incom
allon
$ 19.79
$ 19.79
per month
n/a
Per staff revtew
Senior citizen reduced rate low income
$ 2.50
$ 2.50
r month
n/a
Per staff review
Senior citizen reduced valet
$ 9.97
$ 9.97
r month
n/a
Per staff review
Senior citizen reduced bi -week valet
$ 6.23
$ 6.23
per month
n/a
JPer staff review
CEMETERY
Flush marker grave s ce
$ 550.00
$ 650.00
per grave space
18.2%
Upright memorial grave s ce
$ 750.00
$ 850.00
per grave space
13.3%
Second right of interment
$ 300.00
$ 350.00
Per grave s ace
16.7%
Baby section grav e S
$ 100.00
$ 115.00
per grave s ace
15.0%
Flush marker cremation grave s ace
$ 350.00
per grave s ace
n/a
Uptight memorial cremation grave s ce
$ 850.00
per grave s ce
n/a
Cremation grave s
$ 300.00
$ 350.00
per grave spacet
16.7%
Columbarium Niches
Unit G - (Upper 3 rows
$ 1,100.00
$ 1,250.00
per Mche
13.6%
Unit G - Lower 2 rows
$ 950.00
$ 1,100.00
per niche
15.8%
Unit E - (Upper 3 rows
$ 1,200.00
$ 1,400.00
per niche
16.7%
Unit E - Lower2 rows
$ 1,000.00
$ 1,100.00
per nlche
10.0%
Replacement Bronze Plaque
$ 250.00
$ 300.00
each
20.00/b
0
0
Weekday interment
$83,700.00
$ 550.00
$ 650:0€)
per interment
16.2%
Building Service Charge Mn/DO
Weekend/Holiday interment
$61,300.00
$ 700.00
$ 800.00
per interment
14.3%
Building Service Charge McLeod
Winter weekday interment
$65,000.00
$ 650.00
$ 750.00
per Interment
15.4%
Building Service Charge (Transit)
Winterweekend/holida interment
incl. wl Co.
$ 800.00
$ 900.00
per interment
12.5%
Fuel Charges
Weekday Baby interment
$ 0.12
$ 200.00
$ 250.00
per Intarment
25.0%
Weekend/Holiday Baby interment
$ 350.00
$ 400100
per interment
14.3%
Winter weekday Baby interment
$ 300.00
:$- 350.09
rintemhent
16.7%
Wiinterweekend/holid Bab interment
$ 450.00
'$', $00.00`
per interment
11.1%
Weekday cremation interment
$ 250.00
$... 30000
per Interment
20.0%
Weekend/Holiday cremation interment
$ 400.00
$ 450.00
per Interment
12.5%
Winter weekday cremation interment
$ 350.00
$ 400.00
per Interment
14.3%
Wiinterweekend(holid cremation interment
$ 500.00
$ 550.00
per interment
10.0%
Vaulted cremains additional charge)
$ 150.00
$ 200.00
as required
33.3%
May Include large ands« unusual urns
Late charges funerals arrive after 4
$ 100.00
$ 115.00
as required
15.0%
Disinterment
$ 1,000.00
$ 1,150.00
per disinterment
15.0%
No weekend, holiday, winter disinterment allowed
Holding vault fee
$ 100.00
$ 115.00
as required
15.0%
Free if Interment at Oakland Cemetery
Stone setting permit
$ 40.00
$ 50.00
per memorial
25.0%
Cemetery deed transfer
$ 15.00
$ 15.00
as required
0.00/0
Chapel rental r 12 day)
$ 150.00
$ 200.00
as required
33.3%
Chapel lease
var.
var.
Utility costs
var.
per holding vault utilitles cost
Memorial Bench Program
Sin le br
$ 500.00
$ 500.00
0.0%
Memorial Bench Program
Double b
$ 600.00
$ - 600.00
0.0%
Memorial Bench Program
E rav
$ 250.00
$ 250.00
0.0%
Commemorative Bench Program
No mem
$ 2,000.00
$ 2,000.00
Neach
0.0%
Prices START at $2,000; actual price may be
higher
Commemorative Bench Program
Recordin
$ 50.00
$ 50.00
0.0%
For those not actually marred (scattered
elsewhere)
Affidavit of Ownershi
Claim of
$ 40.00
$ 50.00
25.0%
IU.31&A[ ;U4iIIItal
Building Service Charge Hutchinson
$83,700.00
$ 87,050.00
per annum
4.0%
per adopted budget
Building Service Charge Mn/DO
$61,300.00
$ 63,750.00
per annum
4.0%
per adopted budget
Building Service Charge McLeod
$65,000.00
$ 67,600.00
per annum
4.0%
per adopted budget
Building Service Charge (Transit)
incl. wl Co.
incl. wl Co.
per annum
rda
per adopted budget, Ind. wl County charges
Fuel Charges
$ 0.12
$ 0.12
per gallon
0.0%
$0.05--Fuel system; $0.05--Wash system;
$0.02- -Fuel cDnditloning
CENTRAL GARAGE
Administrative Labor rate
$ 32.50
$ 35.00
per hour
7.7%
1-hour minimum charge for billable activities, add
15% for OT
Labor rate
$ 35.00
$ 36.75
per mo. tenant
5.0%
Add $5 per month for non-residents
City-owned hangars (Hangars #2/1 -2/8
3/4 ton and under
$ 63.00
$ 58.70
$ 62.00
par labor hour
5.6%
$ 100.00
1 ton and over
per mo. tenant
$ 69.00
$ 73.00
per labor hour
5.8%
$ 183.75
OFL 3/4 ton and under
5.00/6
$ 28.85
$ 30.00
per OFL
4.0%
For OFL, "hide inspection
OFL 1 ton and over
Add $10 per month for non-residents
$ 34.00
$ '. 35,50
per OFL
4.4%
For OFL, veNcle Inspection
Parts
City-owned storage slaaces Han ar #4
1 11.50%1
7.5%1
above cost
-34.8%,6.5%
sales tax; 1 %aloddrg
EnvironmentaVSho Supply
0.00%
4.0%
CG work order total
n/a
Central Garage work order total; no charge on
Ivenclor billings
Routing
2%
2%
of vendor billino
0.0%
Vendor billings over 5100 - Min. charge $5; Max
charge $50
AIRPORT
Maintenance Hangar Sho
$ 1,200.00
$ 1260.00
perannurn
5.0 %
Per FBO contract Renewal scheduled for 2007.
C -awned hangars (Hangars #1/9 -1/18
$ 35.00
$ 36.75
per mo. tenant
5.0%
Add $5 per month for non-residents
City-owned hangars (Hangars #2/1 -2/8
$ 60.00
$ 63.00
per mo. tenant
5.0%
Add $10 per month for non-residents
C4-awned hangars (Hangars #3/2 -4' 6-8
$ 100.00
$ 105.00
per mo. tenant
5.0%
Add $10 per month for non- residents
C -awned hangars (Hangars #3/1 & 315
$ 175.00
$ 183.75
per mo. tenant
5.00/6
Add $10 per month for rwr*residents
City-owned hangars (Hangars #4/14/8
$ 100.00
$ 105.00
pt mo. Ltenantj
5.0%
Add $10 per month for non-residents
City-owned storage s (Hangar #3
n/a
n/a
per month
'City reserves right to restrict any operation of City
1equipment
Space Ind. wi 1r3n 8 3/5
City-owned storage slaaces Han ar #4
40.00
$ 40.00
per month
0.0%
Fernahng 2 stalls in Hangar 4
Private -owned hangar s ces
$ 0.0300
$ 0.0315
per sq. ftjyear
5.0%
1 Maximum allowable by contract
Fuel Sales - Av as
$ 0.05
$ 0.07
per 1,000 al. sold
40.0%
Maintenance of hardware
Fuel Sales - JetA
$ 0.07
$ 0.07
per 1,000 gal. sold
0.0%
Maintenance of hardware
Agricultural Lease (Cropland)
$ 154.00
$ 154.00
per acre
0.0%
84 acres tillable, more or leas (lease rate approved
on 1/9/07)
A ricultural Lease Cr land
$ 100.00
$ 100.00
acre
0.o%
10 acres tillable, more or less
A ricultural Lease Ha
$ 65.00
$ 65.00
per acre
0.0%
24 acres tillable, more or less
OPERATION MAI TENANCE
1. tabor rate
$ 32.50
$ 35.00
par hour
7.7%
1-hour minimum charge for billable activities, add
15% for OT
2. Administration fee
n/a
$ 25.00
par property
A.dmin fee added for current services charges
3. Asphalt patching material
$ 185.00
$ 195.00
per ton placed
5.4%
Includes crew, equipment and materials
3a. Other materials
quoted
quoted
per unit
n/a
At Supt.'s discretion.
4. Equipment rental rates
Per hour on- the-job. Add labor rate to equipment
rate when operated by City staff.
Hea equipment
I
'City reserves right to restrict any operation of City
1equipment
0 0 0
-
Loader/ grader
$ 70.00
$ 70.00
perhour
0.0%
"Equipment not identified oil be assigned a rate by
PW Supt.
Loader /snow blower
$ 95.00
$ 95.00
per hour
0.0%
-At Supt's discretion, 12 of rate may be charged
for travel.
Tractor/Loader/Backhoe
$ 40.00
$ 40.00
per hour
0.0%
Alley grader
$ 35.00
$ 35.00
per hour
0.0%
Skid steer loader
$ 25.00
$' 30.00
per hour
20.0%
Grounds E ui ment
Tractor, agricultural
$ 65.00
$ 65.00
per hour
0.0%
Brush chipper
$ 30.00
$ 30.00
per hour
0.0%
Tractor, grounds
$ 20.00
$ 20.00
par hour
0.0%
Commercial mowers
$ 20.00
$ 20.00
per hour
0.0%
Street maintenance equipment
Street sweeper
$ 75.00
$ 75.00
per hour
0.0%
Street flusher
$ 30.00
1 $ 30.00
per hour
0.090
Requires City operator. May not be operated by
outside parties.
Vibratory roller, asphalt trailer
$ 30.00
$ 30.00
per hour
0.09'0
Air compressor/tools
$ 20.00
$ 20.00
per hour
0.0%
Sewer maintenance equipment
Vactor sewer cleaner
$ 125.00
$ 130.00
per hour
4.0%
Requires City operator. May not be operated by
outside parties.
Vac-All catch basin cleaner
$ 65.00
$ 65.00
per hour
0.0%
Requires City operator. May not be operated by
outside parties.
Pumps less than 6
$ 15.00
$ 15.00
per hour
0.0%
Pumps 6" or over
$ 25.00
$ 25.00
par hour
0.0%
Vehicles
Aerial boom truck forestry
$ 55.00
$ 60.00
per hour
9.1 %
Requires City operator. May not be operated by
outside parses.
Tandem -axle dump trucks
$ 50.00
$ 55.00
per hour
10.0%
Single-axle snawplaw trucks
$ 45.00
$ 50.00
per tray
11.1%
Single-axle trucks
$ 30.00
$ 35.00
per hoer
1 16.7%
Medium duty trucks
$ 25.00
$ 25.00
per hour
1 2 .0%
1 ton trucks
$ 20.00
$ 20.00
` hour
0.096
Cars, trucks 3/4 ton and below
$ 15.00
$ 15.00
r hour
0.0%
n
• • W 2.22(x)
City of Hutchinson
2008 Bulk Water Purchase Fee Schedule*
Fee a f'.;
,TYp s _
ount; '
Deposit for Key Rental
$40.00
Month or Partial Month Key Rental Fee
$40.00
Lost or Non - Returned Key
1 year charge
Per Load Fee - South Park, Filled by City Staff
$15.00
Per Load Fee - 2 Load/Day Max, Hydrant Fills
$20.00
* Relates to policy 2.18
V ,
v
0
H.Feee.xlx
0
City of Hutchinson
2008 Water Turn -On Fee Schedule
oficy 117
ORDINANCE NO. 07 -0486
• PUBLICATION NO. 7629
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AOTHORIZING THE SALE
OF MUNICIPALLU OWNED REAL PROPERTY AND ADOPTING, BY REFERENCE, CITY
CODE CHAPTER Q AND SECTION 2.99, WHICH AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS
THE CITY OF HUTCHISON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
The east 135.00 feet of Lot 5, Block 2, GOEBEL'S ADDITION, according to the recorded
plat thereof
for good an valuable consideration thereto, is hereby sold and conveyed to Cenex, together with
all hereditaments and appurtenances belonging thereto.
Section 2. The sale of municipally owned real estate is authorized in exchange for
certain parcels owned by Cenex and legally described as follows:
Parcel 1 — Legal Description: N 57' of Lots 4 & 5 North Half of Hutchinson
Parcel 2 — Legal Description: S 75' of Lots 4 & 5 North Half of Hutchinson
Parcel 3 — Legal Description: Lots 2 & 3 North Half of Hutchinson
• Parcel 4 — Legal Description: Part of Lot 1 North Half of Hutchinson
Section 3. City Code Chapter 10 entitled "General Provisions" and Section 10.99 entitled
"General Penalty" are hereby adopted in their entirety, by reference, as though repeated
verbatim herein.
Section 4. This ordinance shall take effect upon its adoption and publication.
Section 5. Gary D. Plotz, City Administrator, or his designee, is hereby empowered to
execute any and all documents required to effectuate the purchase of the above - described
property or at the real estate closing for the purchase of this parcel.
Adopted by the City Council this 11'" day of December, 2007.
Steven W. Cook
Mayor
ATTEST:
• Gary D. Plotz
City Administrator
ipcos
•
u
u
ORDINANCE NO. 07-0487
An Ordinance Amending Ordinance No. 06-0449, the Hutchinson
Smoke -Free Workplace Ordinance, to Permanently Exclude the Provisions of the
Smoke -Free Workplace Ordinance as It Applies to Hotels and Motels
The City Council of Hutchinson, Minnesota hereby ordains that the provisions of Ordinance
No. 06 -0449 (the Hutchinson Smoke -Free Workplace Ordinance) shall be amended to
exclude application of Ordinance No. 06 -0449 as it applies to rented hotel and motel
sleeping rooms permanently as indicated in the attached Exhibit A.
Dated:
Steven W. Cook, Mayor
ATTEST
Gary D. Plo% City Administrator
G200)U
SECTION 1. FINDINGS OF FACT AND PURPOSE.
• The City Council finds that:
Tobacco smoke is a leading cause of disease in nonsmokers and a major source of indoor
air pollution. Secondhand smoke causes premature death and disease in children and in
adults. Secondhand smoke causes heart disease, lung cancer, respiratory infections,
decreased respiratory function, and other health problems.
In a 2006 Report of the United States Surgeon General, U.S. Surgeon General Carmona
concluded that "exposure to secondhand smoke remains an alarming public health hazard"
and that "more than 126 million nonsmokers are still exposed."
Numerous, nationally recognized medical and scientific authorities, including the American
Medical Association, the U. S. Surgeon General, the National Institute on Occupational
Safety and Health, the National Cancer Institute, the Environmental Protection Agency, the
National Academy of Sciences, the National Toxicology Program, and the World Health
Organization, have issued reports and health advisories addressing the adverse effects of
exposure to secondhand smoke.
It is estimated that between 24,300 and 71,900 low birth - weight or pre -term deliveries,
about 202,300 episodes of childhood asthma (new cases and exacerbations), between
150,000 and 300,000 cases of lower respiratory illness in children, and about 789,700
•cases of middle ear infections in children occur in the United States each year as a result of
exposure to secondhand smoke.
It is estimated that in the U.S., secondhand smoke causes about 46,000 (a range of 22,700
to 69,600) deaths per year from cardiac- related illnesses (including 700 to 1,240 deaths
among Minnesotans), and 3,400 deaths per year from lung cancer.
There is no known safe level of exposure to secondhand smoke; neither the separation of
smokers and nonsmokers nor the introduction of new ventilation systems can eliminate the
health hazards caused by secondhand smoke. The scientific evidence indicates that there
is no risk -free level of exposure to secondhand smoke. Eliminating smoking in indoor
spaces protects nonsmokers from exposure to secondhand smoke. Separating smokers
from nonsmokers, cleaning the air, or ventilating buildings cannot eliminate exposure of
nonsmokers to secondhand smoke. The only means of effectively eliminating health risks
associated with indoor exposure is to prohibit smoking.
Objective evidence does not support fears that restricting smoking in enclosed, indoor areas
will harm a community's economy. On the contrary, many independent economic studies
have shown that the elimination of smoking has no material economic impact on a
community. These studies have drawn from the experience of hundreds of communities
that have successfully eliminated smoking in workplaces and public places. Numerous U.S.
cities, counties, and states, and many nations, have adopted laws ending all smoking in
• bars, restaurants, and other public places.
2
Lo Cb >(P
Business owners have no legal or constitutional right to expose their employees and
customers to airborne toxins, such as those found in secondhand smoke. On the contrary,
employers have a common law duty to provide workers with a workplace that is not
unreasonably dangerous.
• Restricting smoking in public places and places of work can help to model smoke -free
behavior and to reduce youth exposure to secondhand smoke.
Public health policies, ordinances, and other laws are part of the system by which people
learn behaviors, guide youth, reduce health threats, and reinforce community norms that
support the public's health.
Accordingly, the City Council finds and declares that the purpose of this Ordinance is to:
(1) Protect vulnerable populations, including employees, children, the elderly, and those
with chronic health conditions; and
(2) Affirm that the right to breathe has priority over the desire to smoke; and
(3) Protect the public health, welfare and safety by better ensuring the ability of citizens to
breathe safe and uncontaminated air;
SECTION 2. DEFINITIONS.
As used in this chapter:
• (1) "Food Establishment" means any establishment, however designated, engaged in the
preparation or serving of food or beverages for consumption either on or off the premises, or
anywhere consumption of food occurs on the premises. This term includes any
establishment, however designated, that has an on -sale non - intoxicating malt liquor license,
an on -sale intoxicating liquor license, an on -sale wine license, and /or a strong beer liquor
license issued by the State of Minnesota, the municipality within which it is located, or
McLeod County.
(2) "Other Person in Charge" means the agent of the Proprietor authorized to provide
administrative direction to, and general supervision of, the activities within a public place or
place of work at any given time.
(3) "Place of Work" means any enclosed, indoor location at which two or more individuals
perform any type of a service for consideration of payment under any type of employment
relationship including, but not limited to, an employment relationship with or for a private
corporation, partnership, individual, or government agency. This term includes any location
where two or more individuals gratuitously perform services for which individuals are
ordinarily paid. Examples of a place of work include, but are not limited to, enclosed, indoor
areas of an office, a factory, a hotel or motel (except rented sleeping rooms), a vehicle, a
warehouse, and other locations where services are performed under an employment
relationship. Enclosed, indoor areas of a private clubs and rooms used for private meetings
•or social functions are "places of work" if two or more persons acting under an employment
relationship provide cleaning, catering, food or beverage service, maintenance, or other
support services in such locations.
3
(QCb)to
(4) "Proprietor" means the party who ultimately controls, governs, or directs the activities
within the public place or place of work, regardless of whether the party is owner or lessee
of the public place or place of work. The term "proprietor" may apply to a corporation as well
• as an individual
(5) "Public Place" means any enclosed, indoor area used by the general public or serving
as a place of work including, but not limited to, arenas, auditoriums, bars, bowling alleys,
bingo halls, commercial establishments, educational facilities other than public schools, as
defined in Minnesota Statutes §120A.05, subdivisions 9, 11, and 13, hospitals, offices and
other commercial establishments, pool halls, public conveyances, restaurants, retail stores,
and common areas of rental apartment buildings. "Public Place" also means the outdoor
dining or bar area of food establishments.
(6) "Smoking" means the inhaling, exhaling, or combustion of any tobacco product, weed,
plant, or any other similar article, including any cigar, cigarette, pipe, or any other similar
article. Smoking includes possessing or carrying a lighted cigar, cigarette, pipe or any other
lighted, smoking equipment. The term "smoking" does not include the use of tobacco by an
enrolled member of a federally- recognized Indian tribe as part of a traditional Indian spiritual
or cultural ceremony.
SECTION 3. PROHIBITIONS.
Subd. 1. Except as provided in Subdivision 2, smoking is prohibited in the following
locations:
• A. Public places and places of work, including outdoor dining or bar areas of food
establishments;
B. Within fifteen (15) feet of entrances, exits, open windows, and ventilation
intakes of public places and places of work; and
C. Within fifteen (15) feet of any outdoor dining or bar areas of food
establishments.
Subd. 2. The prohibitions of this Section do not apply to the following places or situations:
A. Private residences;
B. Motor vehicles in private use;
C. Motor vehicles that serve as a place of work for no more than one employee;
D. Outdoor areas, except as provided in subdivision 1; aad
E. The use of tobacco by an enrolled member of a federally- recognized Indian
tribe as part of a traditional Indian spiritual or cultural ceremony; and
• F. A hotel or motel sleeping room rented to one or more guests.
0
(L Cb)(D
SECTION 4. RESPONSIBILITIES OF PROPRIETORS AND OTHER PERSONS IN
CHARGE.
The proprietor or other person in charge of a public place or place of work where smoking is
• prohibited shall:
Post "No Smoking" signs that comply with the Minnesota Clean Indoor Air Act
Rules, Minnesota Rules Part 4620.0500, as amended from time to time;
2. Ensure that ashtrays, lighters, matchbooks, or other smoking paraphernalia are
not provided in areas where smoking is prohibited;
3. Place any receptacles for the deposit of extinguished cigarettes, cigars, pipe
tobacco, and other smoking materials more than fifteen (15) feet from
entrances, exits, open windows, and ventilation intakes of public places and
places of work; and
4. Ask any person who smokes in any area where smoking is prohibited to refrain
from smoking and, if the person does not refrain from smoking after being
asked to do so, ask the person to leave. If the offending party refuses to leave,
the proprietor or other person in charge shall handle the situation consistent
with lawful methods for handling other persons acting in a disorderly manner or
as a trespasser. Appropriate action shall include calling the Hutchinson Police
Department for assistance.
SECTIONS. PRIVATE PROHIBITIONS.
• Nothing in this Ordinance prevents the proprietor or other person in charge of any place,
including, without limitation, any residence, motor vehicle, or outdoor space, from prohibiting
smoking in any such place.
SECTION 6. RETALIATION PROHIBITED.
No person or employer shall discharge, refuse to hire, penalize, discriminate against, or in
any manner retaliate against any employee, applicant for employment, or customer because
the employee, applicant, or customer exercises any right to a smoke -free environment
afforded by this Ordinance or other law.
SECTION 7. EMPLOYEES' RIGHTS PRESERVED.
An employee who consents to work in a setting where an employer allows smoking does not
waive or otherwise surrender any legal rights the employee may have against the employer
or any other party.
SECTION 8. OTHER LAWS.
This Ordinance is intended to complement the Minnesota Clean Indoor Air Act, Minnesota
Statutes, Sections 144.411 to 144.417, as amended from time to time. Nothing in this
•Ordinance authorizes smoking in any location where smoking is prohibited or restricted by
other laws.
LO C6)(0
SECTION 9. VIOLATIONS AND PENALTIES.
Subd. 1. Smoking Where Prohibited. It is a violation of this Ordinance for any person to
smoke in an area where smoking is prohibited by this Ordinance.
• Subd. 2. Proprietor or Other Person in Charge. It is a violation of this Ordinance for the
proprietor or other person in charge of any premises subject to this Ordinance to fail to
comply with the requirements of Section 4 of this Ordinance or to retaliate against an
employee, applicant for employment or customer, as prohibited by Section 6 of this
Ordinance.
Subd. 3. Penalties.
A. Violation of any provision of this Ordinance shall be a petty misdemeanor for
the first offense. Any additional violation of any provision this Ordinance shall
be a misdemeanor. Each day of violation constitutes a separate offense.
B. Violation of any provision of this chapter by a licensee shall be adequate
grounds for the denial, refusal to renew, suspension, or revocation of any food,
liquor, or other business license.
Subd. 4. Enforcement. The provisions of this chapter shall be enforced by the Hutchinson
Police Department or other enforcement agency designated by the City.
Subd. 5. Injunctive Relief. In addition to the penalties provided in subdivision 3 of this
Section, the City Attorney may bring a civil action against the proprietor or other person in
•charge of a public place or place of work to enjoin repeated or continuing violations of this
Ordinance.
•
SECTION 10. SEVERABILITY.
If any portion of this Ordinance, or its application to any circumstances, is held invalid, the
remaining provisions shall be considered severable and shall be given effect to the
maximum extent possible.
SECTION 11. EFFECTIVE DATE.
The provisions of this Ordinance shall become effective june ;, 2007- upon adoption and
publication.
0
0 Ordinance No. 07 -0489
Publication No.
AN ORDINANCE AMENDING SECTION 30.18, "REGULAR MEETING ORDER OF
BUSINESS" TO INCLUDE PUBLIC COMMENTS SECTION AND APPROVING
CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS UNDER THE
CONSENT AGENDA
SEC. 30.18 COUNCIL PROCEDURE AT REGULAR MEETING. The City
Administrator shall prepare the following items: (1) an agenda for the forthcoming meeting; (2)
a copy of all minutes to be considered; (3) copies of such other proposals, communications, or
other documents as the City Administrator deems necessary or proper for advance consideration
by the Council; (4) a compiled list of all claimants who have filed verified accounts claiming
payment for goods or services rendered the City during the preceding month, such list to be
called the "Claim Report" and bearing headings "Claimant ", "Purpose ", and "Amount"; and, (5)
miscellaneous communications from the City Administrator on administrative activities of the
preceding month. The City Administrator shall forthwith cause to be mailed or delivered to each
member of the Council copies of all said documents. Roberts' Rules of Order (Newly Revised)
shall govern all Council meetings as to procedural matters not set forth in the Charter or City
• Code. The order of business at regular meetings shall be as follows:
1. Call to Order.
2. Invocation.
3. Pledge of Allegiance.
4. Public Comments
5. Consent Agenda.
6. Public Hearings.
7. Communications, Requests and Petitions.
8. Resolutions and Ordinances.
9. Unfinished Business.
10. New Business.
• 11. Miscellaneous
(OCbi
Payments. (to be placed under Consent Agenda).
12. Adjournment.
Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be
considered except (1) with the unanimous consent of the members of the Council, or (2)
scheduled public hearings or bid lettings at the time stated in the notice.
Adopted by the City Council this 27°i day of December, 2007.
Attest:
Gary D. Plotz, City Administrator Steven W. Cook, Mayor
40
u
CO ( bid
E
r
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
Randy DeVries, Water/Wastewater Manager
RE: Consideration of Improvement Project Change Orders
DATE: December 11, 2007
As construction has proceeded on the below listed projects there have been additional work, project scope revisions, and
construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete
the projects. The following Change Orders are proposed to address these items:
• o Change Order No. 9 —Letting No. 2/Project No. 06 -02 —Water Treatment Plant
Miscellaneous work increases/decreases and the updating of the completion dates. Regarding
the completion dates, substantial will be revised to February 1, 2008 and final to May 15, 2008.
The project cost increase for this Change Order is $72,929.00.
o Change Order No. 10 — Letting No. 2/Project No. 06-02 — Water Treatment Plant
Necessary for HVAC modifications to Motor Control Center. The project cost increase for this
Change Order is $45,390. 00.
o Change Order No. 2 —Letting No. I I/Project No. 05 -13 — WTP Biological Treatment System
Some biological treatment system installation items coordinated during construction of WTP.
Thus, transfer of work to Gridor contract is required and accounted for within Change Order No.
9 forLetting No. 2 1Project No. 06-02. The project cast decrease for this Change Order is
$44,261.00.
We recommend that the above Change Orders be approved in the amounts listed.
oc: Gary Plotz, City Administrator
C�
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® EarthTech
• Afftt= WM Mul XCMeD
December 4, 2007
Randy DeVries, Director
Water and Wastewater Operations
City of Hutchinson
111 Hassan Street SE
Hutchinson, Minnesota 55350 -2522
Subject Change Order Recommendations
Water Treatment Plant Replacement
Earth Tech Project No. 92111
Dear Mr. DeVdes:
3039 cw" Drkv Pbrth P 763.551.1001
Suite 290 - e 763.551.2499
Minn *Wis. MN 55441 wwwAvthtechxwn
Attached for the City's review and approval are Change Orders No. 9 and No. 10 from
Gddor. Constr. and Change Order No. 2 from Infioo Degremont. Time extensions to the
completion dates of the Contracts for Gridor Constr. and Infiloo Degremont have also been granted
within these Change Orders. Project close out is expected by May 15, 2008.
The modifications to the Contract made by Change Order No. 9 and Change Omer No. 2 are in
• part related to modifications selected to optimize performance of the bioflltraflon process train at
the WTP. The remainder of the requests In these change orders are related to reimbursing the
company that actually performed the defined Work.
The modifications to the Contract made by Change Order No. 10 are related to Improving the
cooling capacity in the electrical room. The credit recognized from the negotiations related to the
flowable fill was also Included.
11
As part of Earth Tech's review process, we communicated each modification with City staff
Including negotiations and reimbursements. City staff concurs each modifications Is fair and
benefits the overall project.
In conclusion, Earth Tech has negotiated and concurs with these Change Orders. We recommend
approval of the Change Orders by the City. Three original signed documents will be forwarded to
you for signature upon City Council approval.
C G>
EarthTech
• AftimNNWAds<a.r.e
Pmxly DGVF$W DYedor
( vww Order Fwomnmenftftm
Deoember 4,2W7
Pape 2
If you have any questions or oonoems, please feel tree to oontaot us.
Sincerely,
A 4�
George R. Bender, P.E.
Construction Administrator
Enclosures: Change Order No. 9 with supporting data
Change Order No. 10 with supporting data
Change Order No. 2 with supporting data
oc: Kent Exner, City Engineer
Dick Nagy, Water System Supervisor
L, ..WORKM fC1Mi t RCORFEWW@E OROE71086110AND IOM¢FE OMAMAYMS DOC
•
(.p CG)
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
�'� 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 2344209
IaeeE,of., CHANGE ORDER NO.- 9 gated: lv,an0o7
Gridor Construction Inc
OCTOR: 3900 27th St SE
Buffalo MN 55313
P: 763- 559 -3734 F: 763 - 559 -3736
Letting No. 2
Project No. 06 -02
Project Location: Water Treatment Plant
DESCRIPTION OF CHANGE: Numerous additions and reductions as listed below.
Item
No.
Spec.
Ref.
Item Name
Unit
��
Quantity
Unit Price
Amount
49
Add DO effluent probe signal into IDI panel to provide additional
control to IDI's system through a timely path.
LS
1
$893.00
$893.00
5o
Compressor/Blower room equipment wiring revisions to solve
electrical concerns between equipment provided by Seller and
electrical codes and requirements.
LS
1
$5,949.00
$5,949.00
57
Relocate flow control valves for biofiftration process train to
provide IDI's process with additional system pressure to
Increase oxygen transfer efficiency, reduce the amount of
excess air being used by the process, and generally optimize
the process train.
LS
1
$28,577.00
$28,577.00
58
Add backwash piping to route flow per manufacturers
requirements to allow backwash flow from fitters to drain by
gravity to the sewer. The existing pipe routing was maintained
to allow the operator to select the flow path in order to seed and
maintain the wetland.
LS
1
$28,668.00
$28,668.00
61
land
Additional air release valvaing on biofiltration vessels to provide
capability to relieve additional volume of air to allow the IDI
process vessels to remain full of water, operate as designed,
generally optimize the process train.
LS
1
$8,842.00
$8,842.00
JET INCREASE -------------- - - - - -- - --
$72,929.00
i accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $72,929.00
add) /(deduct). An extension of -0- days shall be allowed for completion. The original completion date shall not be changed.
ORIGINAL
CONTRACT
AMOUNT
PREVIOUS ADDITIONSIDEDUCTIONS
THIS ADDITIONIBE9UCT19N
TOTAL
$10,420,000.00
$358,046.00
$72,929.00
$10,850,975.00
Wpproved by Hutchinson City Council on December 11, 2007.
CHANGE ORDER NO.9
MF.y
You sax: directed to make the following drenges in the Contract Doaanmte
auwa= of Change
Change Request #49:
am=
Add DO effluent probe signal into ml panel Amount $893.00
Change Request #50:
Compressor/Blower room equipment wiring nevnnons. Amount $5,949.00
Change Request #57:
Relocate flow control valves for biohltretron process train. Amount: $28,577.00
Change Request #58:
Add `- '— asli piping to route flow per mesafic4ner's requirements. Amount: $28,668.00
Change Request #61:
Additional air release valving on biogltretiao vessels. Amount $8,842.00
Reason for Clwgc RcQuc&
Change Request #49: Signal provided additional control to IDI's system through a turely path.
Change Request #50: Solve electrical careerm between equip ant povided by Seller and electrical codes and regmanents.
Change Request #57: 'Provide Mrs process with additional system pressure to increase oxygen trmnfinefficiency. reduce the amount ofexcw air
being used by the process, and generally optnmu the process tram
Change Request #58: Allow bwlrwash flaw from filters to drew by gravity to the sewer. Tlx exi#mg pipe routing wan Maintained to allow the
oprnur to select the flow path m order to seed and maims the wN ]end.
Change Request #6l: Provide capability to relieve additional volume of sir to allow the IDI process vessels to renein fbll of water, operate as
designed and generally optomm the process tran.
ASS; 1) Pricing information (Change Requests 49, 50, 57, 58,& 6 1 from the Contractor.
• L:1w"h tch192111*%MgWhange OrderslChange Order #9 (Propwed).doc
CO-9
(D CC-)
. CONTRACT PRICE CONTRACT TIMES (Calendar oaks)
Substantial Final
Qmwguffll Q=01sum
Ongmal: SIOA20.000.00 aigiml: Feb. 28- 2007 June 30- 2007
Previous C.O.s (ADD): S 358.046.00 Previous C.O.s: No time added No time Added
This C.O. (ADD): S 72.929.00 This C.O.: 33�m 320 4W
Contact Price with all REVISED: 33�a 320 days
approved Change Orders: $10 850,975.00
. Origmel Completion Date: Feb. 28.2007 June 30.2007
Revised Completion Date: Feb. 1.2008 MW IS_ 2008
It is agreed by the Contractor that dus Change Order includes any and all costs associatedwith or resulting Gam the dw*e(s)ordmed herein, including
all unpack delays, and acceleration costs. Other than the dollar au omd and time allowance listed above, there shall be no Anther time or dollar -
compensation ® a result of this Change Order.
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY BERM.
RECOMMENDED:
By:
Engineer (Audwired Stgmtwe) Date
APPROVED:
By:
Owner(Amlrnatz d Sigoetue) Date
ACCEPTED:
Br
Contactor (Authorized Signature) Date
Faith Tech, Inc.
92111 / 9
Project Change
Number Order No..
• L:SwoF1AhutcM921111pngmW%Chmp OrderslCIwW Order 49 (Proposed).doc
CO-9
(0(c)
= CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234209
heet,nf, - CHANGE -ORDER NO. 10 Dated:,2103IM7
Gridor Construction Inc
:*.ACTOR: 3900 27th St SE
Buffalo MN 55313
P: 763559 -3734 F: 763 -559 -3736
Letting No. 2
Project No. 06 -02
Project Location: Water Treatment Plant
IESCRIPTION OF CHANGE: Numerous additions and reductions as listed below.
Item
No.
Spec.
Ref.
Item Name
Unit
Quantity
Unit Price
Amount
64
Add AC cooling capacity in the electrical room to solve cooling
issue within the room. Owner also requested to lower the design
cooling temperature setpoint and provide capacity for future
expansion.
LS
1
$55,390.00
$55,390.00
67
Credit for flowable fill.
LS
1
($10,000.00)
($10,000.00
IET INCREASE -------- •- - - - - --
n accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $15,390.00
add)F(deduat) An extension of -0- days shall be allowed for completion. The original completion date shall not
be changed.
ORIGINAL
CONTRACT
AMOUNT
PREVIOUS ADDITIONSIDEDUCTIONS
THIS ADDITIONIDEDUCT"
TOTAL
$10,420,000.00
$130,975.00
$45,390.00
$10,896,365.00
*Approved by Hutchinson City Council on December 11, 2007.
• CHANGE ORDER NO. 10
Owner S b of Hntdnmson Date December 3.2007
Project Water Treatment Plant RUJIm m
Ownafs Contract No. letting No. 021 Projxt No 06M Contractor Cnidw Construction
Data of Contract Start March 20 .2006 $10.420.000.00
You are directed to make the following changes in the Contract Docmoems.
Change Request #64: Add AC cooling capacity in the electrical room. Amotnt 555,390.00
Change Request #67: Credit for Oowable fill. Amount: $10,000.00
Change Request 064: Solve cooling issue within the room by adding capacity. Owner also requested to lower the design cooling Umpeiivatre
setpant and provide capacity for fmae esye ww.
Change Request 967: Fkrwable fill mnrnna
Attaeht>s=: 1) Pricing mforaborn [Change Requests 64 R 671 from the Contwwr.
CONTRACT PRICE CONTRACT T11KE5 (Cakadar Dates)
Substantial Final
Original: $10- 420.000.00 Original: Fah. 2R 2007 June 30: 2007
Previous C.O.s (ADD): S 430.975.00 Previous C.O.s: 339 days 3&
This C.O. (ADD): $ 45390.00 This C.O.: No time added No lime added
Contract Price with all REVISED: 339 days 320 dens
approved Change Orders: 510.996.365.00
Original Completion Date: Feb. 28. 2007 112th 30.2007
Revised Completion Duet: Feb. 1.2008 May 15 2009
It's agreed by the Contactor datthis Change Order includes any and all costs associated wibor resulting horn tin change(s)ordered hereon, mchdmg
all impact, delays, and eocelenetion cons. Other than the dollar amount and time allowance listed above, there that be no further time or dot a
compensation as a result of this Change Order.
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO.
RECOMMENDED:
By:
Engineer (Authorized Signahne) Dan
APPROVED:
By
Owner (Authoaed Signature) Dale
ACCEPTED:
By:
Camector (Authorized Sigmttre) Dee
Earth Tech, Inc.
92111 1 l0
Project Change
Number Order No.
L:lw&"ufth192l I l *cpn0C ange OndersUhage Order #10 (Roposed).doc
Cain
(j2 CC
gf CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234 -4209 '
,{. CHANGE ORDER NO: t)aked:ll /18!2007
Infilco Degremont
TRACTOR: 8007 Discovery Dr
Richmond VA 23229-8605
Letting No. 11
Project No. 05 -13
Project Location: Water Treatment Plant
DESCRIPTION OF CHANGE: Miscellaneous deductions as listed below.
Item
No.
Spec.
Ref.
I Item Name
Unk
Quantity
Unit Price
Amount
DECREASE ITEMS:
49
Add effluent DO probe signal into IDI panel to
provide additional control to IDI's system through a
timely path.
Lump sum
1
($893.00 )
($893.00
50 1
land
CompressoriBlower room equipment wiring
revisions to solve electrical concems between
equipment provided by Seller and electrical codes
requirements.
Lump sum
1
($5,949.00)
($5,949.00)
57
Relocate flow control valves for biofiltratiun
process train to provide IDI's process with
additional system pressure to increase oxygen
transfer efficiency, reduce the amount of excess
air being used by the process, an generally
optimize the process train.
Lump sum
1
($28,577.00)
($28,577.00)
1
Additional air release valving on biofiltration
vessels to provide capability to relieve additional
volume of air to allow the IDI process vessels to
remain full of water, operate as designed, and
generally optimize the process train.
Lump sum
1
($8,842.00)
($8,842.00)
TOTAL DECREASE ITEMS
($44,261.00)
NET DECREASE ----------------- - - - - --
($44,261.00)
Faccordanceywith the Contract and Specifications, the contract amount shall be decreased In the amount of $44.261.00. An
on o-0- days shall be allowed for completion. The original completion date shall not be changed.
ORIGINAL
CONTRACT
AMOUNT
PREVIOUS ADDMONSA)EDUCTIONS
THIS DEDUCTION
TOTAL
$1,273,725.00
$33,548.00
($44,261.00)
$1,195,916.00
Approved by Hutchinson City Council on December 11, 2007.
(eCc-)
CHANGE ORDER NO.2
(BioSltration Procurement Contract)
0w.r Cy'%X of FlIabiam Date Nm bar 13 2007
Pro)cd Proctwenient of -----
Ownefs Contract No. TAWag No_ l l j ProkxI Nn. 0517 __ Seller 11IM n Il.e. M= IIN
Date of Contract Start JIM 73 2005 Contractor C.ridor Co sL Inc
You are directed to make the following dmngo in the Contract Docimame.
Change Regtwst 449: Add effluent DO probe signal into IDI pinel. Amount, - $893.00
Change Regnast #50: CaopessorBlower room eqwpment wmmg revhsiom Aviamt - 55,949.00
Change Request 457: Relocate flow coned valves for biofilttabon prate® train. Amwaa: 428 ,577.00
Change Request 461: Additiaiel air release velving m biofikmtion vessels. Arnmmt 48,842.00
Charge Request 449: Signal provided additional control to ]DI's eystam through a bately Path.
Change Request 450: Solve electrical concerns betwxw equipornt Provided by Seller and electrical codes and requirements.
Change Request 457: Provide IDl's process with additional systen premae to iaaeme oxygen trm+ferefficiency, re&sce the amount of excess art
being tiled by the process. and generally optm= the Pow Ina
Change Request 461: Provide capability to relieve additional volume of an to allow the IDI process vessels to raoam full of water, operate m
designed, and g—Tafty optimize the process tram.
ABC: 1) Pricing infameffon [Change Regneats 49, 50, 57, & 611 fi® the Contractor.
• LAwarNhnrtch1921I I\projmgWbarge OrdersbC6m8e Order 42- IDI(Proposed).doc
Can
U CC-)
• CONTRACT PRICE CONTRACT TIMES (Calendar Dates)
To delivery To fi+niahing
flfgllud7 �
Original: 51273.725.00 Original: March L 2006 Fah_ 24.2007
Prxm i C.O.s (DEDUCT): $ 33,548.00 Previous C.O.s: No time added No time added
Thin C.O. (DEDUCT): $ 44. 261.00 This C.O.: No time added 342 dava
C ubact Nice with all REVISED: - Ho time added 342 elan
approved Change Orders: 51.195 916.00
Original Completion Doh: Minch 1. 2006 Fob_ 1.2008
Revixd Completion Date: MKQl Fah. -2008
R a agreed by the Seller and Cormector that this Change Order includes any and all cash associated with or rmulting fiom the change(s) ordered
heroin. including all impact, dclsy3, and axdaation ousts. Odw g=ge ddleremmaaandtime alloaarce listed above. there $hell be w fiathertime
or dollar congmaation as a result of this Change Orden.
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO.
RECOMMENDED:
By
. Engineer(Ard-i ed Signenue) Date
APPROVED
By:
Owner (Aullorimd Swxtine) Date
ACCEPTED:
Salle (Authorial Signature) Date
ACCEPTED:
By.
Contractor (Authorittd Sigoahae) Date
L:1wmkVudcM92111Iprcpngt%ChwW OrderslChmge Order #2 - IDI (Propowd�doc
CO-2
Each Ted4 Inc.
81356/92111 / 2
__ Project Charge
Numbers Order No.
(QCC)
Minnesota Lawful Gambling
�^ (LG200R) Lawful Gambling License Renewal Application
Corrections should be made directly on this application
Submit one check for all renewal fees, payable to State of Minnesota
rganization requirements: Current license term: 3/1/2006 to 2/29/2008
1. An annual organization license fee of $350 is required. Renewing license term: 3/1/2008 to 2/28/2010
Authorization #: 80 D r ue the tw "w I
Organization: American Legion Post 96 (320)587-2665 ens of $3 0
rg eg ( ) the waiver of the ;350
35 3rd Ave SE, Hutchinson, MN 55350 County: McLeod organization kerse fee
dellned in MN Statute
CEO: Christopher Allen 14eiman L _ M4.11 $Y-K-6 J
525 Hidden Circle SW, Hutchinson, MN 55350 (320)587 -8150
Treasurer: Paul A Doelger Annual Goal for
958 Carolina Pkwy, Hutchinson, MN 55350 Charitable
(320)587 -3731 Contributions
Gambling Manager Requirements:
1. An annual gambling manager license fee of $100 is required.
Gambling Manager Authorization: GM- 00080 -001 Current License Term: 3/1/2006 to 2/29/2008
Renewing license term: 3/1/2008 to 2/28/2010
Samuel Lester Flom The individual listed Is not renewing their license. We have enclosed a LG212
62125 133rd St, Hutchinson, MN 55350 application for the new applicant
Note: The gambling manager duties may not be assiumed by an
(320)593-0601 Bond: # RNS468896 Individual until they are licensed by the Minnesota
Company: Old Republic Surety Gambling control Board.
Gambling Manager Affidavit and Consent Statement
1. I have never been convicted of a felony or a crime
involving gambling.
II have never committed a violation of law or Board rule
t resulted in the revocation of a license issued by the
Board within five years before the date of the license
application.
3. I have never been convicted of a criminal violation
involving fraud, theft, tax evasion, misrepresentation, or
gambling.
4. I have never been convicted of (i) assault, (II) a criminal
violation involving the use of a firearm, or (Ill) making
terroristic threats.
5. I have never been, or am I now, connected with or
engaged in an illegal business.
6. I have never had a sales and use tax permit revoked by
the commissioner of revenue within the past two years.
7. I have never, after demand, failed to file tax returns
required by the commissioner of revenue.
8. I do not owe $500 or more in delinquent taxes as defined
in section 270.72.
9. I have been an active member of the organization for at
least two years at the time of our organization's initial license
application, or have been an active member for at least the
most recent six months prior to the effective date of our
organization's license renewal.
10. I am not a gambling manager or an assistant gambling
manager for another organization.
11. I am not a lessor, a member of the lessors immediate
family or a person residing In the same household as the
lessor, or an employee of a lessor of a premises where this
organization has a permit Issued from the Board to conduct
awful gambling.
12. I am not involved directly or Indirectly as a bingo hall owner,
manufacturer. or distributor.
13. I am not the chief executive officer of this organization.
14..I am not the treasurer of this organization.
15. I was not an officer of an organization at a time when an
offense occurred which caused that organization's license to be
revoked.
Background Check. By signature of this document, the
undersigned authorizes the Departrnents of Public Safety and
Revenue to conduct a criminal and tax background check or review
and to share the results with the Gambling Control Board. Further,
I understand, agree, and hereby irrevocably consent that suits and
actions relating to the subject matter of this gambling manager
license application, or acts or omissions arising from such
application, may be commenced against me or my organization and
I will accept the service of process in any court of competent
jurisdiction in Minnesota by service on the Minnesota Secretary of
State of any summons, process, or pleading authorized by the laws
of Minnesota.
Failure to provide required information or providing false or
misleading information may result in the denial or revocation of the
license.
Changes In the information submitted in this application will be
submitted in writing no later than 10 days after the change has
taken effect
I have read this application and declare that 1 1 1 nformati on
submitted is tru accurate, and co p ete
Signature, In Ink, of gambling manager applicant
Date: �/%Z! I d7
(OCA)
License Number: 80
License Expiration: 2/29 /2008
Premises permit requirements:
1. An annual premises permit fee of $150, 2. A separate resolution of approval including the site
address from the local unit of government, (The local unit of government does not sign this renewal
application) and 3. A LG215 lease agreement for each site your organization does not own is required.
Site number 002
American Legion Post 96
35 3rd Ave SE, Hutchinson, MN 55350
Township of (if applicable) _
Organization owns this site: Y
Does your organization conduct bingo at this site
Is the local resolution of approval attached? Y / N
Site number 003
Lamplighter E
1011 Plaza 15, Hutchinson, MN 55350
I
yTownship of (If applcable)
__ _ _. _n te�__,_- __ __.
LL Ghedc this box fP this site has been dlscontlnued or will not be renewed.
McLeod County
Gambling account #067635
Citizens Bank &Trust
102 Main St S, Hutchinson,
Y / N - MN 55350
If yes, the attach a list of the days and beginning times of your bingo activities.;
Organization owns this site: N
Does your organization conduct bingo at this site Y
Is the local resolution of approval attached? Y / N
10
•
Qheck this box If this site has been dismntlnued or will not be renewed.
McLeod County
Gambling account #067635
Citizens Bank & Trust
102 Main St S, Hutchinson,
/ N MN 55350
If yes, the attach a list of the days and beginning times of your tango actmties.',
-- - - ----------------- - - -- -- - ----- =--- --- ----
c0ce�'
0
0
)O� MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Dan Hatten, Director of Police / Emergency Management Service
DATE: December 4, 2007
RE: Southwest Metro Drug Task Force — Joint Powers Agreement
Attached to this memorandum is the Joint Powers Agreement for the Southwest Metro
Drug Task Force which requires the signature of the mayor and city administrator. It is the
purpose of the task force to reduce felony level drug trafficking.
This department has been a member of this group for more than 10 years. At this time we
also have a member "of our department. serving as an agent on the task force for the next
three years. The taW -f4n� subsidizes the setaryrof#ie agent,- this has been reflected in
the 2008 budget as"revehue cif $5;OE10 �.
Akg
2007 -01 -0006
Southwest Metro Drug Task Force
point Power: Agreement
January 1, 2008 — December 31, 2008
THIS AGREEMENT is made by and between Carver County, Glencoe Police
Department, Hutchinson Police Services, McLeod County, Prior Lake Police
Department, Scott County, Shakopee Police Department and South Lake Minnetonka
Police Department, hereinafter referred to as Governing Board, through their respective
law enforcement agencies.
WHEREAS, Minn. Stat. Sec. 471.59 provides for the joint exercise of power by two or
more governmental units and specifically allows for the joint exercise of police power.
WHEREAS, The Southwest Metro Drug Task Force has been created by the parties for
the targeting of felony level narcotics distributors and the interdiction of narcotics
traffickers in the named jurisdictions;
NOW, THEREFORE, In consideration of the mutual promises and Agreements
contained herein and subject to the provisions of Minnesota Statutes, Sections 471.59 and
all other applicable statutes, rules and regulations, the following Parties:
Carver County,
Glencoe Police Department,
Hutchinson Police Services,
McLeod County,
Prior Lake Police Department,
Scott County,
Shakopee Police Department
South Lake Minnetonka Police Department
Hereto agree as follows:
I.
Purpose
The purpose of the Southwest Metro Drug Task Force is to provide a comprehensive and
multi jurisdictional effort to reduce felony level drug trafficking through the coordination
of the law enforcement agencies that make up the governing board. Investigators are
licensed peace officers paid through a combination of pooled federal and local (match)
funds. Investigators will act on information and investigate specific cases related to
• felony level drug distribution.
U C- )
• Task Force operations are to be coordinated by the Southwest Metro Drug Task Force
Governing Board, which is comprised of one designated official from each named
agency. (For the year 2008, the Task Force investigators will be located within their
employing agency's office and their daily task force activities will be
supervised/coordinated by the Task Force Commander.
Investigators will be licensed peace officers paid through the Task Force funds comprised
of pooled federal, state and local money. Investigators will act as gatherers of information
and investigators of specific cases. Task Force personnel will be available to assist in
investigation(s), provide technical advice and support, and provide needed equipment, if
available. Investigators assigned to the Task Force will have discretionary powers of
arrest in all jurisdictions.
Offenses taking place in a specific jurisdiction will involve the prosecution of those
individuals by the appropriate authority, or the United States Attorney General's Office.
Pursuant to Minn. Stat. Sec. 471.59, Subd.12, agents licensed as Minnesota Peace
Officers may cross jurisdictional boundaries for all purposes reasonable and necessary to
accomplish the goals of this Agreement.
H.
Formal Framework/Structure
All member agencies shall abide by the requirements set forth in this Joint Powers
Agreement. A Governing Board shall be formed to oversee the operation of the
Southwest Metro Drug Task Force. The Governing Board shall consist of Chief Law
Enforcement Officers (CLEO's), or designees, from each member agency and shall be
responsible for the overall management and budget of the Task Force. Each CLEO shall
be entitled to one vote. Members of the Board shall not be deemed to be employees of the
Southwest Metro Drug Task Force and will not be compensated for serving on the Board.
For all purposes, including workers compensation, each member of the Board shall be
considered to be an employee of the Party that made the appointment.
A member of the Governing Board shall be selected, by a vote of the governing board, to
serve as the Executive Director of the Task Force on an annual basis. The Executive
Director shall be responsible for conducting business meetings, documenting meeting
minutes, and maintaining frequent communication with members of the Governing Board
and the Task Force Commander.
The Executive Director shall conduct monthly business meetings of the Governing
Board. The Board will establish and set policies and procedures, review operational
activities and expenditures, and discuss issues relevant to Task Force operations. Action
shall be determined by majority vote of a quorum of voting members, consisting of no
less than fifty -one percent (51 %) of the board members, or alternates, eligible to vote,
(Each agency, which contributes to the Task Force an annual fee that designates them as
voting member, has equal voting authority). The Board may accept donations from local
law enforcement agencies. These contributors do not have a vote on the Task Force but
are allowed and encouraged to attend the monthly meetings.
• The Governing Board may adopt bylaws to govern its operation. Such bylaws shall be
consistent with the Agreement and all applicable laws. The books and records, including
minutes and the original fully executed Agreement, of the Board shall be subject to the
provisions of Minn. Stat. Ch. 13. They shall be maintained at the office of the task -force
2
occ )
• commander. Records, accounts and reports shall be maintained by the Executive
Director. The Southwest Metro Drug Task Force will ensure strict accountability. For all
fiords of the organization and will require reports on all receipts and disbursements made
to, or on behalf of The Southwest Metro Drug Task Force.
The Governing Board is hereby authorized to exercise such authority and powers
common to the Parties as is necessary and proper to fulfill its purposes and perform its
duties. Such authority shall include the specific powers enumerated in this Agreement or
in the bylaws. The Board may enter into contracts necessary for the exercise of its duties
and responsibilities to govern The Southwest Metro Drug Task Force. The Governing
Board may take such action as is necessary to enforce such contracts to the extent
available in equity or at law. Contracts let and purchases made pursuant to this
Agreement shall conform to the requirements applicable to contracts required by law.
The chain of command is as follows, in descending order:
Governing Board;
Executive Director;
Task Force Commander;
Investigator
The Task Force shall be partially funded through federal and state grants administered by
MN Department of Public Safety. The Task Force shall cooperate with all reporting
requirements of a grant recipient.
Member agencies shall each make financial contributions to be administered by the Task
Force. The amount of contribution shall be determined by the Governing Board and shall
be reviewed annually.
Assets seized and forfeited through lawful channels by the Task Force shall become Task
Force assets and may be used as supplemental funding for Task Force operations and
other expenses relating to the Task Force.
The Task Force Commander shall be responsible for developing and administering the
Task Force budget. The proposed budget must go through a budget approval process by
the Governing Board before any expenditure may be made.
The Task Force Commander is assigned to the Task Force by their agency CLEO and,
while on assignment, reports to the Executive Director. The Commander has the
authority and responsibility to: Direct all agent activities, assign work, transfer agents,
develop best practices and policies, reward agents by writing letters of commendation,
suspend agents from Task Force duties and order them back to their agency, recommend
to the Board cancellation of an agent assignment, evaluate the performance of agents and
report, at least quarterly, results to the Task Force Board and agent's CLEO. The
Commander shall be responsible for working with the appointed fiscal agent of the Task
Force, manage operational disbursements, and apply for and manage any grants used by
the Task Force. It should be noted that the Governing Board sees the assignment and
membership with the Task Force to be a privilege. If any agent is not performing to
acceptable levels, or violates policies and procedures, the Commander has the right to
send that agent back to their agency for the remainder of their shift. The Task Force
Commander will then contact the agents' supervisor or CLEO regarding the issues. This
is in no way a disciplinary action. The agents' employer would direct any disciplinary
3
lC1l�
action or permanent change in assignment. Any permanent change to an agent's status
on the Task Force would be with the approval of the Governing Board.
M.
Operations
Officers assigned to the Southwest Metro Drug Task Force shall be housed in their
employing agency's office. The agency that employs the current Task Force Commander
shall be considered the "central clearing house" for all information, coordination of all
agent activities, as well as all financial records. This agency will remain the central
location for the duration of the Commander's assignment to the Task Force.
The Task Force Commander, in conjunction with the Governing Board, shall be
responsible for maintaining an intelligence database. This database shall contain
information relevant to suspect's personal information and any alleged criminal activity.
It is the agents' responsibility to ensure prompt entry of relevant intelligence information
in the appropriate file(s).
The Task Force Commander, in conjunction with the Governing Board, shall maintain a
statistical record keeping system that contains information relevant to arrests, property
seizures, controlled substance seizures, and forfeitures. The Commander shall be
responsible for reporting the Task Force statistical data to the State as part of the grant
requirement.
The Task Force Commander, in conjunction with the Governing Board, shall maintain
financial records. Every year, the Governing Board will determine who is the fiscal agent
responsible for the accurate record keeping of all financial matters related to the Task
Force. For the FY 2008, the Task Force has employed the financial services of the City
of Shakopee to maintain these financial records. These records shall detail Task Force
income and expenditures and shall be available for review at any time by the Executive
Director and the Task Force Commander.
Agents shall maintain their own records at the direction of the Commander, pertaining to
informant usage and reliability. These files are confidential and will be maintained
according to Task Force policy and regularly evaluated by the Commander. Agents are
responsible for the timely filing of all required reports, documents, and other
administrative and /or case work as required by law, the Commander, and/or set forth in
the policy manual. All files are the property of the SWMDTF and will be supervised by
the Commander. The Commander shall establish a record keeping system that tracks all
cases and other appropriate information.
To increase efficiency, it is recommended that all agents assigned to investigate narcotics
violations receive training in the following areas prior to assignment or as soon as
reasonably practical thereafter:
- Search Warrants/Entries/Raid Planning & Execution
- Civil Process/Forfeiture Procedures
- Evidence Collection/ Testing /Handling/Packaging/Documentation
. - Surveillance Techniques/Counter Surveillance Awareness
Electronic Surveillance Device Usage/Capabilities/Limitations
- Formal Complaints/Charging
- Covert Operations /Plainclothes/Undercover Operations
4
• - Interview /Interrogation/Statements
Crime Scene Management
Investigative Strategies
Each narcotics agent shall be issued or have access to required investigative equipment to
be used in narcotics investigations. (Participating agencies shall have access to Task
Force equipment through one of the narcotics agent, when it is available.)
W.
Funding and Membership
The Task Force is to be funded by a combination of federal money, state money, local
contributions, donations, and forfeited money.
For the FY 2008, the Task Force has been awarded a federal grant in the amount of
$100,000.00 with no required cash match for the grant award.
The grant amount, plus a contribution from each named jurisdiction, shall be transferred
to the Southwest Metro Drug Task Force under the auspice of the assigned Financial
Director for the administration of the Task Force (Financial Director is determined yearly
by the Governing Board).
As stated in the opening paragraph of this document, the following member agencies
have committed to funding for the Task Force for the FY 2008: Counties of Carver,
• McLeod, and Scott, and the Cities of Glencoe, Hutchinson, Prior Lake, South Lake
Minnetonka, and Shakopee.
The following agencies are considered partners against drugs and have committed to
providing funding to the Task Force for FY 2008: Cities of, Winsted, Lester Prairie,
Belle Plaine.
The actual amount of cash contribution for each agency is set by the Governing Board of
the Task Force and is reviewed annually. For the term of this JPA, the following formula
is used:
Voting Membership $8,400.00 Annually (For Cities/Counties with a population
greater than 7,000 persons).
Voting Membership $4,200.00 Annually (For Cities/Counties with a population
less than 7,000 persons).
Partners Against Drugs $2,100.00 Annually (Agencies contributing this amount
have voice and attend Board meetings but have no voting
rights within the Task Force Governance.
Partners Against Drugs Donations from a government entity with no law
enforcement agency and/or from a personal or non -profit
organization (no voting rights).
For the term of this Joint Powers Agreement, Task Force Personnel (Investigators and
Commander) will be assigned by the following departments:
Shakopee Police Department Sergeant Full -time Commander
Shakopee Police Department Officer Full-time Investigator
5
o
Carver County Sheriff's Department
Deputy
Full -time Investigator
• Carver County Sheriffs Department
Deputy
Full -time investigator
Scott County Sheriff's Department
Deputy
Full -time Investigator
Hutchinson Police Services
Officer
Full-time Investigator
Every voting member agency in a rotation basis has an opportunity to send an officer to
the Task Force. The Board must approve non - reimbursed participation by agencies.
The Task Force may disperse funds for purposes including, but not limited to, pension
payments, insurance and other costs according to applicable State Law and with the
agreement of the parties. The books, records and documents relevant to this agreement
shall be subject to audit by the parties or the State of Minnesota at reasonable times upon
written notice. Strict accountability of all funds, receipts and disbursements shall be
provided for.
For the term January 1, 2008 — December 31, 2008, the City of Shakopee agrees to be the
Fiscal Agent responsible for the keeping of all financial records, preparing and filing all
necessary forms and reports in connection with grant funding, and audits required.
V.
Term
• This agreement shall commence January 1, 2008 and will terminate on December 31,
2008, unless it is renewed for another one -year term.
VI.
Indemnification and Hold Harmless
The Southwest Metro Drug Task Force shall be considered a separate and distinct public
entity to which "thy Parties have transferred all responsibility and control for actions
taken pursuant to this Agreement. The Southwest Metro Drug Task Force shall comply
with all laws and rules that govem a public entity in the State of Minnesota and shall be
entitled to the protections of NI.S. 466.
The Southwest Metro Drug Task Force shall fully defend, indemnify and hold harmless
the Parties against all claims, losses, liability, suits, jud ents, costs and expenses by
reason of the action or inaction of the Board and/or employees and/or the agents of The
Southwest Metro Drug Task Force. This Agreement to indemnify and hold harmless does
not constitute a waiver by any participant of limitations on liability provided under
Minnesota States Statutes, Section 466.04.
To the full extent permitted by law, actions by the parties pursuant to this Agreement are
intended to be and shall be construed as a "cooperative activity" and it is the intent of the
parties that they shall be deemed a "single governmental unit" for the purposes of
liability, all as set forth in Minnesota Statutes, Section 471.59, subd. la(a); provided
• further that for purposes of that statute, each party to this Agreement expressly declines
responsibility for the acts or omissions of the other party.
R
(off)
• The Parties of this Agreement are not liable for the acts or omissions of the other
participants to this Agreement except to the extent to which they have agreed in " writing
to be responsible for acts or omissions of the other Parties.
The Task Force does maintain liability insurance with the League of Minnesota Cities.
VII.
Termination/Distribution of Assets
When the Task Force is disbanded, after outstanding financial obligations are met, the
Governing Board will establish a plan for equal disbursement of all assets, including but
not limited to all cash, property, forfeiture funds and equipment among voting agencies.
If an agency leaves the Task Force and it is not disbanded, they relinquish all funds and
rights to any assets upon dissolution.
C'/ 1 I-F
Use of Forfeitures
Assets seized and forfeited through lawful channels by the Task Force will be Task Force
assets and used as supplemental funding for Task Force operations. Per the Governing
Board, all items relating to money, once cleared by District Court, will be distributed
according to Minnesota State Statutes. (The 70% distributed to the Task Force will be
• used to offset any of the matching funds budgeted items. These funds will also be used in
conjunction with local match dollars to continue Task Force Operations should the
requested grant amount be reduced or denied.) The Task Force Commander, in
conjunction with the Fiscal Agent, is responsible for keeping all financial records relating
to the disbursement of forfeitures.
Forfeited items such as jewelry, vehicles, or real estate may be sold at public auction to
be determined by the Task Force Commander in consultation with the Governing Board.
All firearms seized will first be offered to participating agencies for law enforcement use.
The remaining firearms will be destroyed if they are deemed unusable to the Task Force.
IX.
General Provisions
This Drug Task Force program is to be administered under the jurisdiction of the MN
Department of Public Safety. All activities are to be consistent with and subject to the
grant application, as well as applicable state and local laws. If grant money is not
available, or granted in a sufficient amount, the Drug Task Force may dissolve and
disbursement will take place. It is noted that the Task Force has in place a strategy for
sustainment and dissolution will take place only after all efforts have been exhausted to
continue the Task Force Operations.
7
( r \
OC )
• X.
Coordination
Overall governance of the Task Force operations, including the setting of investigative
priorities and general operative procedures, will be vested in the Governing Board. All
persons assigned to the Task Force shall work under the supervision /coordination of the
Task Force Commander and will be subject to policies and procedures of both the Task
Force and their respective agency. It is the duty of the Task Force Commander to work
through any conflicting policies, with the Executive Director, Governing Board, and
investigator's CLEO should policy conflict arise.
am
Merger and Amendments
It is understood and agreed that the entire Agreement between the parties is contained
herein and that this Agreement supersedes all oral agreements and negotiations between
the parties relating to the subject matter. All items referred to in this Agreement are
presumed to be incorporated or attached and are deemed to be part of this Agreement.
Where the incorporated terms differ with the terms of this Agreement, the terms of this
Agreement shall control
• This agreement my be amended from time to time as deemed necessary by the parties.
Any amendments or material alteration, modification, or variation shall be reduced to
writing as an amendment and signed by the parties.
n
LJ
8
(-0cf>
• SOUTHWEST METRO DRUG TASK FORCE
JOINT POWERS AGREEMENT
January 1, 2008 - December 31, 2008
SIGNATURE PAGE
The attached Joint Powers Agreement has been approved by the Hutchinson City
Council of the City of Hutchinson, Minnesota, this 11"' day of December, 2007.
Steven Cook, Mayor
Gary Plotz, City Administrator
•
7
Daniel T. Hatten, Police Chief
is
('(0
•
•
n CAPITAL EXPENDITURE REQUEST FORM
M (Required for capital purchases $5,000 or greater and
H H ea am having a depreciable life of one year or more.)
Cost Center Cost Center
Number: 7295 Name: Sleep Center Date: 11/18/07
Capital Number. Capital Name:
Description: Sleep monitoring equipment Video packages Miscellaneous Information
Technoloav expense Select Comfort beds Linens CPAP Equipment Room /s preparation
Present System: N/A
Alternatives to Proposal: N/A
Rationale for Recommendation: Given the increasing awareness of the prevalence and
comical impact of sleep disorders, the sleep center represents an important addition to HAHC's
service to the community.
Amount Budgeted: N/A
Proposed Purchase Price: $75.000.00
If not budgeted, state budgeted equipment to be "traded" for requested capital equipment:
Discussion of budget will occur at time of the Board meeting.
Manager/
Supervisor
Division Director
President Signature (required for purchases $5,000 or
DOMINOTORMS)CspiW Expenditure Request Form
X�
Form a 2056
CITY OF HUTCHINSON
MEMO
Finance Department
December 6, 2007
TO: MAYOR S CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: APPROVAL FOR ASST. FINANCE DIRECTOR TO ATTEND GFOA CONF.
I would request, following city policy, council authorization for
Assistant Finance Director Jeremy Carter to attend the Government
Finance Officers Association national conference. The 2008
finance budget does include conference expenses.
•
H: \DCC \City council memo 4 inform mtg.doc
•
(o Chi
• TO: Mayor and City Council
FROM: Sharon Anderson, Administrative Technician
DATE: December 11, 2007
SUBJECT: License Renewals for 2008
The following business /organizations have submitted applications and payment for 2008
licenses:
2008 LICENSE RENEWALS
Massaee Licenses
1. Venus Salon
2. Genesis
3. Reflexology Plus
Taxi Service
1. Quality Transportation
•
• Hutchinson
MEMORANDUM
Date: December 5, 2007
To: Honorable Mayor & City Council
From: Miles R. Seppelt
EDA Director
RE: Resolution of Support for McLeod County Economic Development Authority
One of the 2007 goals established by the EDA Board of Directors was to pursue the
development of a McLeod County Economic Development Authority.
In addition, economic development was one of the key issues raised at the "McLeod For
Tomorrow" meeting recently held in Glencoe.
is Consequently, Hutchinson EDA staff is partnering with Glencoe Chamber/ EDA staff to
promote the formation of a county economic development organization.
We have researched and written a report detailing the need for a county EDA, and also
have looked into how such an organization would operate and be funded.
Our next step is to obtain resolutions of support from each city in McLeod County, as
well as from Chambers of Commerce and organizations that support businesses.
Our final step will be to meet with the McLeod County Commissioners to request their
approval of the project.
•
Included in your packet are the following:
1) A copy of our report
2) A resolution from the Hutchinson EDA expressing their support &
recommendation for the idea
3) A resolution of support for your consideration.
If you have any questions or need additional information, please give me a call at (320)
234 -4223 at any time.
Thank you for your time and consideration.
16CG>
0
0
•
Economic Development Authority
Communities
Biscay
Brownton
Glencoe
Hutchinson
Lester Prairie
Plato
Silver Lake
Stewart
Winsted
IoCA�
• What is being proposed?
A county -wide group of interested parties are proposing that the County Board establish
the McLeod County Economic Development Authority. The purpose of the McLeod
County EDA would be to promote job creation and tax base growth in the county.
Why do we need a county EDA?
• Important economic development & redevelopment projects are not getting
done. 7 of the 9 cities in McLeod County do not have professional economic
development staff available to them to guide important projects.
• Businesses are leaving McLeod County. Because there is no county-wide
Business Retention & Expansion program, businesses that could be kept in
McLeod county are instead leaving.
Some examples
APT moved to Wright County (makes cheese equipment)
TTT Left McLeod County
Innovative Laser moved, to Hennepin County?
JIT moved to Sibley County
• • Business Recruitment Businesses that could be brought into McLeod County
are instead going to surrounding counties instead — we are simply not in the
game.
• Missed opportunities for job creation & tax base growth. Many dozens of
businesses operate in the township and have no knowledge of the programs that
are available to help them grow & expand.
• Missed funding opportunities. Certain economic development grants and
programs are only available to county level organizations.
• Missed opportunities for growth. A "tidal-wave' of new development is just
beginning to come out of the Twin Cities — at present we are not prepared to
benefit from it.
lo(a)
• What could a McLeod County EDA do specifically?
1) Provide professional economic development services to those communities that
don't have their own staff.
2) Assist the businesses that are located in the nine municipalities of the county —
helping them to access every resource available to help them grow & expand.
• Provides a great benefit since these businesses make up a big proportion of
the tax base of the County.
3) Pursue county-level opportunities for economic development.
■ Example: Development of a regional airport
4) Provide a county-wide "Business Retention & Expansion" program
• Will help keep existing businesses in the county and help them to expand.
• Provide job creation & tax base growth.
5) Partner with existing city EDA's & create synergies - combining resources so as
to compete more effectively on state, national & global levels.
6) Access programs & funding only available to counties.
7) Provide grant writing services to those communities with smaller staffs.
8) Promote unity and reduce rivalry within the county
• In the 21 •t century we need to think in terms of "McLeod County" rather than
as individual communities competing against each other.
9) Eliminate "cannibalism" within the county (businesses moving from one
community to another within the county).
10) Promote McLeod County in general.
11) Put McLeod County on par with surrounding counties that already have EDA's.
Proposed McLeod County EDA goals:
• Assist communities with economic development & redevelopment projects
• Bring in an average of at least $150,000 in grant money per year
• Implement a county -wide Business Retention & Expansion program
• Pursue development of a regional airport for McLeod County
• Establish and grow a McLeod County Revolving Loan Fund
• Recruit new business to McLeod County
•
I d C0�)
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Which Minnesota counties have EDA's now?
At present 40 counties have economic development authorities. In addition, there are
three "area" EDA's where the county is partnering with other economic development
organizations.
Aitkin
Anoka
Benton
Carlton
Carver
Cass
Chisago
Dakota
Dodge
Faribault
Hennepin
Hubbard
Itasca
Kandiyohi
Kanabec
Lac qui Parle
Lake
LeSueur
Lincoln
Martin
Meeker
Morrison
Murray
Pennington
Pipestone
Pope
Redwood
Renville
Rice
Roseau
Saint Louis
Scott
Sherburne
Stearns
Stevens
Swift
Todd
Winona
Wright
Yellow Medicine
Alexandria Area (Douglas)
Brainerd Lakes (Crow Wing)
Worthington Area (Nobles)
40 counties (in green) have their own economic
development authorities.
How could a county EDA be governed?
There are several options.
The McLeod County EDA could have a 3. 5, 7 or 9- member governing Board of
Directors. In the case of 5, 7, or 9- member Boards, a minimum of two members must be
County Commissioners.
The McLeod County EDA would be a separate legal entity, yet would be under the
overall supervision of the County Board.
County Board y,
z Gry
How could a McLeod County EDA be funded?
The County Board could give the McLeod County EDA the authority to establish its own
tax levy.
In this way the county would not have to increase its budget or its levy.
Minnesota Statutes 469.107 and 469.1082 Subd. (4) provide the County Board with this
authority.
The newly formed McLeod County EDA would have a budget and levy entirely separate
from that of the county.
Each year the McLeod County EDA would have to submit a request to the County Board
for its levy.
40
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How would this impact tax payers?
With an annual tax rate of 0.055% (slightly more than % of 1%) a McLeod County EDA
levy would generate approximately $156,800 for its operations.
Estimated annual amount:
Property Type Market Value
Amou
House $175,000 $9.63 / year
Farm $750,000 $44.69 / year
Business $1,000,000 $105.88 / year
What could a county EDA budget look like?
REVENUES
EDA Levy
TOTAL REVENUES
EXPENDITURES
EDA Director
PERA Coordinated
FICA
Empl. Health & Ins. Benefit
Total Salaries & Fringe Benefits
Office & Operating Supplies
Professional Services & Legal
Communications
Postage
Travel, School, Conference
Car Allowance — Travel
Printing & Publishing
Data Proc. Equipment Rental
Total Supplies, Services, etc.
Dues & Subscriptions
Miscellaneous
Total Miscellaneous
EDA Loan Fund
TOTAL EXPENDITURES
$156.80
$70,000
$4,751
$6,731
$5,954
$87,436
$2,800
$18,000
$2,500
$2,000
$2,500
$2,500
$5,000
15
$36,800
$5,000
$1,500
$6,600
$25,000 To establish a
county revolving
ban fund.
1bCo�
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What are the steps to establish a county EDA?
Minnesota Statutes 469.1082 and 469.091 provide the steps for establishing a county
economic development authority.
1. Provide notice to all local government unit & development agencies in the county
2. Adopt a resolution establishing a committee to recommend options for a county
economic development service provider
• Committee must be at least 11 but not more than 15 members
• Must include at least one city official
• Must include at least one housing & redevelopment official
• Must include at least one township official
• Political subdivision representatives must represent at least 50% of total
committee membership
• Not more than two county commissioners
3. Committee issues report to County Board within 90 days of its initial meeting.
4. All cities in county pass a resolution electing to participate (or not)
• Cities not participating would not be subject to EDA tax levy
5. County Board holds a public hearing
6. County Board passes an enabling resolution
• EDA Board of Directors appointed
7. County Board authorizes EDA levy
8. Hiring of EDA staff
Further Information
Glencoe Chamber of Commerce staff and Hutchinson EDA staff are available to provide
additional research, answer questions, and / or assist in any way possible.
Hutchinson
Miles Seppelt
(320) 234 -4223
mseooeltAci. hutchinson. mn.us
Glencoe
Dan Ehrke
(320) 864 -3650
chamber(a -g lencoechamber. com
k)Cc�)
Sample Enablina Resolution
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DODGE COUNTY, MINNESOTA
RESOLUTION ENABLING THE CREATION OF A
DODGE COUNTY ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED by the County Commissioners of the County of Dodge, Minnesota as
follows:
SECTION 1. BACKGROUND and FINDINGS.
1.01. Dodge County, as a county located outside of the metropolitan area, is authorized
under Minnesota Statutes, Chapter 469 (Act) to establish an Economic Development
Authority (EDA) to coordinate and administer economic development and redevelopment
plans and programs of the County.
1.02. In August 2000, in accordance with the Act and Section 469.1082, the County
created a committee to explore and recommend options for a county economic
development service provider. The exploratory committee recommendation was to
establish a county economic development authority that includes the powers of a
housing and redevelopment authority.
1.03. It is therefore found and determined by the Dodge County Commissioners that the
encouragement and financial support of economic development and redevelopment in
the County is vital to the orderly development and financing of the County and in the
best interests of the health, safety, prosperity and general welfare of the citizens of
Dodge County.
1.04. It is further found and determined that the economic development and
redevelopment of the County may best be accomplished by the establishment of an EDA
that includes the powers of a housing and redevelopment authority as authorized by the
Act.
1.05. The Dodge County Commissioners have in accordance with the Act provided
public notice and conducted a public hearing on December 7, 2000 concerning the
establishment of an EDA at which all persons wishing to be heard expressed views.
SECTION 2. ENABLING RESOLUTION.
2.01. The Dodge County Economic Development Authority (EDA) is hereby established.
The Dodge County EDA is a Public Body corporate and politic and a political subdivision
of the County of Dodge and the State of Minnesota.
2.02. The EDA may have all the powers, duties and responsibilities set forth in Sections
469.029 to 469.108 of the Act and as said Act may be amended from time to time and all
other applicable laws, except as limited by this Resolution or County Board directive.
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2.03. The EDA shall consist of a governing body of seven commissioners. A minimum of
two of the commissioners shall be members of the Dodge County Board of
Commissioners.
All commissioners shall be appointed by the County Board Chair with the approval of the
County Commissioners.
Those initially appointed shall be appointed for terms of one, two, and two members for
three years, respectively. Thereafter all commissioners shall be appointed for three year
terns. A vacancy is created in the membership of the commission when a County
Commissioner member of the Authority leaves his /her County Commissioner position.
SECTION 3. LIMITS OF POWER
3.01. The following limits shall apply to the Dodge County Economic Development
Authority and its operation:
(a) The sale of all bonds or other obligations issued by the EDA shall be first approved
by the Board of County Commissioners.
(b) The EDA shall follow the budget process established for County Departments as
provided by the County and in accordance with County policies.
(c) Development and redevelopment actions of the EDA shall be consistent with the
County Comprehensive Plan and official controls implementing the Comprehensive
Plan.
(d) The EDA shall submit its proposed plans for development and redevelopment to the
County Commissioners for approval in accordance with County planning procedures and
law.
(e) The administrative structure and management practices and policies of the EDA
must be approved by the County Commissioners.
(f) The EDA shall deposit special levy certification funds for economic development
purposes in designated fund accounts created by the County of Dodge for receipting
proceeds related to economic development activity.
(g) The EDA must submit to the County Commissioners a detailed annual report
outlining its activities, receipts and expenditures during the preceding calendar year, and
shall include a description of current and proposed projects as well as general
development goals for the County.
3.02. As provided in the Act it is the intention of the Dodge County Commissioners that
nothing in this Resolution nor any activities of the EDA shall be construed to impair the
obligations of the County under any of its contracts or to effect in any detrimental
manner the rights and privileges of a holder of a bond or other obligation heretofore
issued by the County. The County Commissioners shall not modify any limit in effect at
leCo�)
the time any bonds or obligations are issued or contracts executed to the detriment of
the holder of the bonds or obligations or any contracting party.
SECTION 4. IMPLEMENTATION.
4.01. The County Commissioners may from time to time and at the appropriate time
adopt such ordinances and resolutions as are required and permitted by the Act to give
full effect to this Resolution.
4.02. The County Board Chair, the County Coordinator, and other appropriate County
Officials are authorized and directed to take the actions and execute and deliver the
documents necessary to give full effect to this Resolution.
4.03. This Enabling Resolution may be modified to make any changes as authorized by
the Act or deemed appropriate by the Dodge County Board of Commissioners.
David Hanson, Dodge County Board Chair
ATTEST:
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Curt B. Kephart, County Clerk
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• Lenislatlon
469.1082, Minnesota Statutes 2007
469.1082 COUNTY EDA OR HRA WITH EDA POWERS IN NONMETRO COUNTY.
Subdivision 1. Authority to create. A county may form a county economic development
authority or grant a housing and redevelopment authority the powers specified in subdivision 4,
clause (2), if it receives a recommendation to do so from a committee formed under subdivision
2. An economic development authority established under this section has all the powers and
rights of an authority under sections 469.090 to 469.108 11 except the authority granted under
section 469.094 if so limited under subdivision 4. This section is in addition to any other
authority to create a county economic development authority or service provider.
Nothing in this section shall alter or impair any grant of powers, or any other authority
granted to a community development agency, a county housing and redevelopment authority,
or any county as provided in section 383D.41; Laws 1974, chapter 473, as amended; or Laws
1980, chapter 482, as amended. Any county that has granted economic development powers to a
community development agency or a county housing and redevelopment authority under any of
these provisions may not form a county economic development authority or grant a housing and
redevelopment authority the powers specified in subdivision 4, clause (2).
• Subd. 2. Local committees. Upon notice to all local government units and development
agencies within the county, a county may adopt a resolution to create a committee to recommend
options for a county economic development service provider.
The committee shall consist of no fewer than 11 and no more than 15 members appointed
by the county board. At least one city official, at least one housing and redevelopment official,
and at least one township official from the county to be served by the county economic service
provider shall be included on the committee. Members may also represent school districts,
political subdivisions that currently provide services under sections 469.001 to 469.047 and
469.090 to 469.108 1, nonprofit or for -profit housing and economic development organizations,
business, and labor organizations located within the county. Political subdivision representatives
must be selected by their local governments and must constitute at least 50 percent of the total
committee membership. The county may appoint no more than two county commissioners. The
committee shall select a chair at its initial meeting.
Subd. 3. Committee report. The committee shall issue its report within 90 days of its initial
meeting. The committee may request one 60-day extension from the county board. The report
must contain the committee's recommendation for the preferred organizational option for a
county economic development service provider, including the distance from the boundary of the
city that may be controlled by each affected city in subdivision 5. The distance may not exceed
two miles from the city boundary. The report must contain written findings on issues considered
• by the committee including, but not limited to, the following:
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(1) identification of the current level of economic development, housing, and community
development programs and services provided by existing agencies, any existing gaps in programs
and services, and the capacity and ability of those agencies to expand their activities; and
(2) the recommended organizational option for providing needed economic development,
housing, and community development services in the most efficient, effective manner.
Subd. 4. Organizational options. The committee may only recommend:
(1) establishment of a county economic development authority to operate under sections
469.090 to 469.1081 except that the county shall not have the powers of section 469.094 without
the consent of an existing county housing and redevelopment authority operating within that
county. For the purposes of a county economic development authority's operation, the
county is considered to be the city and the county board is considered to be the city council;
(2) requiring an existing county housing and redevelopment authority or multicounty housing
and redevelopment authority to operate under sections 469.090 to 469.1081
(3) that the county pursue special legislation; or
(4) no change in the existing structure.
Subd. 5. Area of operation. The area of operation of a county economic development
service provider created under this section shall include all cities within a county that have
adopted resolutions electing to participate. A city may adopt a resolution electing to withdraw
participation. The withdrawal election may be made every fifth year following adoption of the
• resolution electing participation. The withdrawal election is effective on the anniversary date of
the original resolution provided notice is given to the county economic development authority not
less than 90 nor more than 180 days prior to that anniversary date. The city electing to withdraw
retains any rights, obligations, and liabilities it obtained or incurred during its participation. Any
city within the county shall have the option to adopt a resolution to prohibit the county economic
development service provider created under this section from operating within its boundaries and
(1) within an agreed upon urban service area, or (2) within the distance approved in the
committee report referenced in subdivision 3. If a city prohibits a county economic development
service provider created under this section from operating within its boundaries, the city s
property taxpayers shall not be subject to the property tax levied for the county economic
development service provider.
Subd. 6. City economic development authorities. If a county economic development
service provider has been established under this section, existing city economic development
authorities shall continue to function and operate under sections 469.090 to 469.1081. Additional
city economic development authorities may be created within the area of operation of the
county economic development service provider created under this section without the explicit
concurrence of the county economic development service provider.
Subd. 7. Continuation of existing county and multicounty housing and redevelopment
• authorities. Existing county and multicounty housing and redevelopment authorities shall
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• continue to function and operate under the provisions of sections 469.001 to 469.047.
Solid. 8. Nine - member boards authorized. In addition to the board options under section
469.095, a county economic development authority may have a nine -member board. If the
authority has a nine -member board, at least two members must be county commissioners
appointed by the county board. Of the county economic development authority board members
initially appointed, two each shall be appointed for terms of one, two, or three years, respectively,
and one each for terms of four, five, or six years, respectively. Thereafter, all authority members
shall be appointed for six-year terms.
History: 2000 c 484 art I s 4; ISp2005 c I art 4 s 106; 1Sp2005 c 3 art 7 s 10
469.107, Minnesota Statutes 2007
469.107 CITY MAY LEVY TAXES FOR ECONOMIC DEVELOPMENT AUTHORITY.
Subdivision 1. City tax levy. A city may, at the request of the authority, levy a tax in anv
year for the benefit of the authority. The tax must be not more than 0.01813 percent of taxable
market value. The amount levied must be paid by the city treasurer to the treasurer of the
authority, to be spent by the authority.
Subd. 2. Reverse referendum. A city may increase its levy for economic development
• authority purposes under subdivision 1 in the following way. Its city council must first pass a
resolution stating the proposed amount of levy increase. The city must then publish the resolution
together with a notice of public hearing on the resolution for two successive weeks in its official
newspaper or if none exists in a newspaper of general circulation in the city. The hearing must
be held two to four weeks after the first publication. After the hearing, the city council may
decide to take no action or may adopt a resolution authorizing the proposed increase or a lesser
increase. A resolution authorizing an increase must be published in the city's official newspaper
or
if none exists in a newspaper of general circulation in the city. The resolution is not effective if
a petition requesting a referendum on the resolution is filed with the city clerk within 30 days
of publication of the resolution. The petition must be signed by voters equaling five percent of
the votes cast in the city in the last general election. The election must be held at a general or
special election. Notice of the election must be given in the manner required by law. The notice
must state the purpose and amount of the levy.
History: 1987 c 291 s 108; 1988 c 719 art 5 s 84; 1989 c 277 art 4 s 64; 1992 c 511 art 5 s 13
•
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An Economic Development Authority
RESOLUTION 2007 — 1
EXPRESSING SUPPORT FOR THE CREATION OF
A COUNTY ECONOMIC DEVELOPMENT AUTHORITY
WHEREAS, economic development is essential to the vitality of all cities in McLeod County and
to the county as a whole, providing Jobs and tax base, and;
WHEREAS, there are county level economic development opportunities that would benefit the
county and its citizens that are currently going unrealized, with certain grants and programs only
available to oounty4evel economic development organizations, and;
WHEREAS, a county-level economic development authority would promote new job creation
which adds to the prosperity of the county as a whole, and;
WHEREAS, economic development projects in the county will result in an expanded county tax
base, thereby helping to lower property taxes for all, and;
WHEREAS, in an era of unprecedented state, national and world competition, that it is essential
. that the communities in McLeod County work together to promote a brighter future for the county
as a whole,
THEREFORE, BE IT RESOLVED, THAT THE HUTCHINSON COMMUNITY DEVELOPMENT
COMMISSION, AN ECONOMIC DEVELOPMENT AUTHORITY,
1) Supports the creation of a McLeod County Economic Development Authority,
2) Requests that the McLeod County Board takes such steps as are necessary to establish
a McLeod County Economic Development Authority, and;
3) Supports the establishment of an annual property tax levy to fund the operations of a
McLeod County Economic Development Authority.
BE IT FURTHER RESOLVED,
That the Hutchinson Economic Development Authority hereby requests that the. Hutchinson City
Council pass a companion resolution to this effect.
Adopted this 301° day of November, 2007.
ATTEST:
Tim uIril tr Miles R. Seppelt
IsPresident EDA Director
10 cG�)
RESOLUTIONNO. iz�tia
• EXPRESSING SUPPORT FOR THE CREATION OF
A COUNTY ECONOMIC DEVELOPMENT AUTHORITY
AND REQUESTING THAT THE MCLEOD COUNTY BOARD ESTABLISHES
THE MCLEOD COUNTY ECONOMIC DEVELOPMENT AUTHORITY
WHEREAS, economic development is essential to the vitality of all cities in McLeod County and
to the county as a whole, providing jobs and tax base, and;
WHEREAS, there are county level economic development opportunities that would benefit the
county and its citizens that are currently going unrealized, with certain grants and programs only
available to county -level economic development organizations, and;
WHEREAS, a county -level economic development authority would promote new job creation
which adds to the prosperity of the county as a whole, and;
WHEREAS, economic development projects in the county will result in an expanded county tax
base, thereby helping to lower property taxes for all, and;
• WHEREAS, in an era of unprecedented state, national and world competition, that it is essential
that the communities in McLeod County work together to promote a brighter future for the
county as a whole,
THEREFORE, BE IT RESOLVED, THAT THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
1) Supports the creation of a McLeod County Economic Development Authority,
2) Requests that the McLeod County Board takes such steps as are necessary to establish
a McLeod County Economic Development Authority, and;
3) Supports the establishment of an annual property tax levy to fund the operations of a
McLeod County Economic Development Authority.
Adopted by the City Council this 11th day of December, 2007.
ATTEST:
Steven W. Cook Gary D. Plotz
Mayor City Administrator
•
0CA)
0
Memo
TO: MayorB City Council
Fronx Lt Mike Schumann, Chairman, E -7 Tnx:k Replacement Committee
CC: Gary Plotz, City Administrator, Ken Merrill, Finance Director, Brad Emans, Fire Chief
Data 1214/2007
Re: Engine 71Change Order
1. Change Order #1 — Delete SCBA Seats / ($721.00)
2. Change Oder #2 — Delete / ($2,597.00)
• Piston Intake Valve (Re -Use the One on E -9)
• Deck Gun Base
• • Compartment Shelf
• Load Manager
3. Change Order #3— Additions /$6,022
• Plumbing Modifications for Future Foam System
• Upgrade to LED Emergency Lights (Long Tenn Maintenance Issue)
• Add Additional Front Warning Lights (Public Safety / Accident Prevention)
• Change Equipment Compartment Lights to LED Rope Type (Long Tenn Maintenance Issue)
• Add Two Pull-Out Tool Boards (Ease of Access)
• Add Scene / Backing Lights (Firefighter Safety / Accident Prevention)
• Add Folding Steps / Deck Gun Access (Firefighter Safety)
Summary:
Original Bid: $312,281.00
Change Orders: $2,704.00
. Adjusted Price w /Change Orders: $314,895.00
1
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' Option for Council Consideration:
In an effort to keep the original cost down, a factory installed 'Foam" system was not included on the
• original bid specifications. We have therefore made provisions in the construction of this truck to allow
for future retrofitting of a foam system, when the funds become available.
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In our five year budget (2009), we have allocated an estimated $6,000 for the retrofitting of a foam
system. However, we now know that it will cost considerable more than that amount at a later date.
Therefore we would like the council to consider spending an additional $6,942.00 now and have it
properly installed at the factory, and delete the amount from the 2009 equipment budget
We understand that the 2008 budget is in place, so discussion and your input would be appreciated.
• Page 2
C) Cr
0 PUBLICATION NO.
ORDINANCE NO. 07 -0485
AN ORDINANCE AMENDING CHAPER 154 (ZONING) OF THE HUTCHINSON CITY CODE
AMENDING LANGUAGE IN SECTION 154.170 CONDITIONAL USES
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of public hearing was duly given and publication of said hearing was duly made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend the Zoning Ordinance
to amend language in Section 154.170 of the City Code as follows:
§ 154.170 CONDITIONAL USES.
(A) Purpose and Authority.
(1) The purpose of a conditional use permit is to authorize and regulate uses which may be
beneficial in a specific instance to the general welfare of the community, vet ensure that such uses are not
detrimental to surrounding property, and are consistent with the stated purpose of the zoning district and
goals of the Comprehensive Plan Because of their unusual characteristics, conditional uses require special
consideration so they may be located properly with respect to the property location surrounding area and
arrangement of the properly. In order to achieve these goals the City may approve or deny applications and
impose reasonable conditions upon granting the permit.
The City r it May, after reN4ew a _ .............endatien by the nl.... ung
(2) Within all special flood hazard areas (zones A) all proposed construction or
development, including placement of prefabricated buildings and manufactured homes, shall require permits
pursuant to §§ 154.015 and 154.085 - 154.099 of this code. In addition, the proposed site shall be reasonably
free from flooding and in accordance with § 154.015 of this code.
(B) Standards and conditions for conditional uses.
(1) A conditional use permit may be granted for the following uses only:
(a) Any use specifically listed as a conditional use in the regulations applicable to
the district in which it is specifically located;
(b) Planned development in accordance with the provisions of § 154.070 of this
code in any district;
(c) Any of the following uses in any residential or commercial district:
1. Schools;
2. Community recreation buildings and fields;
3. Elderly high rise; or
4. Relocation of any structure larger than ten feet by 12 feet.
(d) Any of the following uses in any district: buildings, facilities or premises of
public service corporations to he used for public utility purposes reasonably
necessary to the public convenience or welfare.
(2) A conditional use permit must meet the following conditions for approval: for the
listed in cc lcnnc - lcn ml a1-A l cnnnn of ibis eade shall gran4ed only
if evijenee is presented to estab4ish the follewing:
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
• convenience and will contribute to the general welfare of the neighborhood or
community;
lo(C�
Ordinance #07 -0485
Section 154.170
December 11, 2007
Page 2
• (b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
(C) Procedure.
(1) An application for a conditional use permit shall be submitted to the Zoning
Administrator with the following required information: ^ . onfefu dable annl:eatien fee, as established fro
time to time by the City Council, to rover adniiiiistFative easts and easts of the hearing, shall aoeempaFky eaeh
applieetion. Except as specifically exeused by the Plapiing Gawmmssion, a cop), efwhieh E)fder shall be
(a) Legal description of the tract of land;
(b) Evidence of ownership 41'..4 the annl:eant has su ffieient es.t,trEA ....o. the tr„et to
F- et, ate the pfepesed plan ineluding a ntaternen4 o fall the e.....eFship and benefi6ial
interests in the tract of land and the proposed development;
(1 �Eiivcnca ,.F the financial sanal.:l: of the applieant to eornplete the proposed
development;
(c) A nonrefundable application fee, as set by the City Council in the City's fee
schedule.
(d) Plans drawn to convenient scale, showing the current zoning classification and
existing land use of the tract and those tracts directly adjacent to it, and any
• significant topographical or physical features and all easements of the tract and
adjacent tracts. The Zoning Administrator may require a certified survey at his
or her discretion at the time of application. leeating lot earners is the appheant'S
responsibility;
(e) Three copies of preliminary plans, drawn to a convenient scale, showing the
same information as is required for site plan approval;
(f) Applications for a conditional use permit for a Planned Development District
shall meet the requirements and follow the application procedures of Section
154.070 PD, Planned Development District.
When then ed development ineluden provisions fore..mtrain epen space
or ea4:ena1 F oil;tien a statement deseribing the provision that is 4e be m.,de
l the care and m intenanee of the open spaee er eatianal -fa..:-.ties. 4 i is
proposed that the opffi spaee be ° .ned or maintained by a..., entil-y other than a
governmental anthont eepies of then sed arKeles of ineemeretian and
l,. la...s of that entity shall be ..1....:44..4.
(\ Copies 4.: is that to be erded ,ith respect too
�— 0p1c �- rissrxoi 'rrv— oozezivirts- crmrar°�- .oar °c" �1i�.
propeFty included in the proposed development;
(1.\ h development :mss. 1.l�e n ted stages 'tn hedule F the
1xr��iiC'rr-i.- ne- dCVe16p•••eT nSvcivtcaiir�ab avi�£r'csr, vvottca�— iv«.i�c
development of the stages a nits stall be submitted stating the a mate
beginning and a mnletien slate for east, stage er..n:4 Al9 stage or unit shall
residential dens ity of the entire de. elapmen4 lV on a development provides
for eowmon open spare, the total area of sem nori open space proa4ded at e..j .
raise of development shall at a fnimmurn, Lear same relationship to the
• total open e to be provided : the entire development as the stages or nits
eempleted or tinder de.- elepfnent Lear to the entire deyelenme4-
2
1 b Cr =>
Ordinance #07.0485
Section 154.170
December 11, 2007
c..eept in the ease «a an applieat:..« for a eenditional use pem4f t,, establish .. «l..««va
development dist.:et ._.high shall be ..e..._.....,1 by u 154.070 «r tkis eade the City
Page 3
(i)(g)
When it deems it to be necessary, the Planning Commission may require a
•
traffic survey, conducted at the expense of the applicant, setting out and
analyzing the effect that the development will have upon traffic in the streets
by the Planning Commission, grant a conditional use permit or overturn the vote of the
and thoroughfares adjacent to and in the proposed development;
(})(h)
A statement showing the relationship of the proposed development to the
Comprehensive Plan and future land use plan of the city; and
(lc)(i)
A statement as to how w} the proposed development is to be designed,
arranged and operated in order to permit the development and use of
neighboring property in accordance with the applicable district regulations.
(2) (a)
A public hearing shall be set, advertised and conducted by the Planning
Commission in accordance with § 154.171 of this code.
(b)
When a floodway or flood fringe district is involved, the Planning Commission
of the action.
shall submit to the Commissioner of Natural Resources a copy of the
application for a proposed conditional use permit sufficiently in advance so that
the Commissioner will receive at least ten days' notice of the hearing.
(3) (a)
Within 30 Elays after the eenelusien of the publie heafing-,4
The Planning Commission shall transmit to the City Council a written report
containing its recommendations concerning the proposed conditional use. The
conditional use requires approval of a new conditional use permit.
report shall be accompanied by findings of fact specifying the reasons for the
(7}{6)
recommendation.
(b)
•
A,._.el..p«... -.t., by c 144 n^ln ..0 t6:.. « «Ae and as to the Ae..,.ve to ..,6:..6 the
nmy be @ppfAYed,
(4)
c..eept in the ease «a an applieat:..« for a eenditional use pem4f t,, establish .. «l..««va
development dist.:et ._.high shall be ..e..._.....,1 by u 154.070 «r tkis eade the City
The City Council shall not grant a conditional use unless it finds that the standards of §
154.070 have been satisfied. The City Council may, after review and recommendation
by the Planning Commission, grant a conditional use permit or overturn the vote of the
Planning Commission with a three- quarters vote. The City Council shall approve or
deny the request within the time allowed by State Statute, unless extended pursuant to
State Statutes or a time waiver is granted by the applicant.
(5)
A copy of all decisions granting a conditional use permit in the floodway or flood fringe
districts shall be forwarded to the Commissioner of Natural Resources within ten days
of the action.
(3) A conditional use permit shall remain in effect as lone as the conditions required by
the permit are observed.
speeifisally far a planned develepraent� in whieh ease the period of validity shall ei"n
to ..Ra the «fe«esed
the, ..heA
be revoked in event that my
18 manths) e wh—ieh wane
the peffnit-.- Any expansion or intensification of a conditional use or change to another
conditional use requires approval of a new conditional use permit.
(7}{6)
A conditional use permit shall run with the land and may be transferred to subsequent
•
property owners. shall be issued only to the land eAmet, or hel&-f of a valid eptign to
of fef any other f:emen.
-3-
� C G>
Ordinance #07 -0485
Section 154.170
December 11, 2007
Page 4
• (8) A certified copy of the conditional use permit shall be recorded with the McLeod
County Recorder and shall include the legal description of the propel y.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Adopted by the City Council this l lm day of December, 2007.
Attest:
Gary D. Plotz
City Administrator
0
Steven W. Cook
Mayor
M
loCc�)
AL
PUBLICATION NO..
AN ORDINANCE AMENDING CHAFER 154 (ZONING) OF THE HUTCHINSON CITY CODE
AMENDING LANGUAGE IN SECTION 154.170 CONDITIONAL USES
T1-1E CITY COUNCIL OF THE CITY OF HUTCHfNSON, MR4NESOTA ORDAINS:
Notice of public hearing was duly given and publication of said hearing was duly made to appear to the
satisfaction �of the City Council that it would be in the best interests of the City to amend the Zoning Ordinance
to amend language in Section 154.170 oft ie City Code as follows-
§ 154.170 CONDITIONAL USES.
(A) Purpose and Authority.
(1) The pumose of a conditional use permit is to authorize and regqlate uses which may be
beneficial in a snecific m'stance to the nneral welfare. of the cornmunily, yet ensure that such uses are not
detrimental to suTrounding pMgjy, and are con stent w 1 th the stated pqMo s e ofthe zon in g di strict and
ggal` the Cgm Plan. Because of their unusual characteristics., condnal uses reguire sipecial
prehensive
consideration n the mU be located properly with respect to the propgjjy iggation, surroundine area, and
a of the VLo i may =rove or dM golications and
p�M. In order to achieve thee. goals, the C'
imp
pse reasonable cond'tions up ors -ganting the permit.
4 MA31 Ali And rgeeffl I . - 3,3
tinx, 6� C
%W A r, I A L 646 of rtevie a tbe Plafffi+Rg
j 9 16&-IL &%J A L %W T 6j616.L%—,rL1 k_%.7 611TW A. I %-F A AL JL ASAAA46 16L %A
'r4�1 4.1 I.L t of oveAl - T::P t L11%e I W*W 16F ka DI ra
a x
(2) Within all special flood hazard areas (zones A) all proposed constTaction or
development, including placement of prefabricated buildings and manufactured homes, shall require permits
pursuant to §§ 154.015 and 154.085 - 154.099 of this code. In addition, the proposed site shall be reasonably
free from flooding and in accordance with § 154.015 of this code.
(B) Standards and conditions for conditional uses.
(1) A conditional use permit may be granted for the following U-ses only:
(a) Any use specifically listed as. a conditional use 1-n the regulations applicable to
the district in which it is specifically located.;
�(b) Planned development in accordance with the provisions of § 154.070 of this
code in any district,
(c) Any of the following uses in any residential or commercial district:
1. Schools;
2. Conmunity recreation buildings and fields;
3. Elderly high rise; or
4. Relocation of any structure larger than ten feet by 12 feet.
(d) Any of the following uses in any district- buildings, facilities or premises of
public service corporations to be used for public utility purposes reasonably
necessary to the public convenience or welfare,
conditional use permit must meet the following conditions for approval: �P"r- tlwa. !I
4%art
jliqpd-
L I <A 111K 5 154 C171 A-%d I U 024 1U 000 afiLiv. �9146- ClIall 60 arnntpd a-b.,
L1k.3L1%0%a .Lg N�f --
%e-FJLv-L'WJ3L%d%
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
Ordin2nce #07-0485
Simon 154.1.70
December 11, 2007
Page 2
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, tmffic conditions,
utility facilities and other matters atTec tin. g the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring- property in accordance with the
applicable district regulatiGns.
(C) Procedure.
(C) A nonrefundable application fee, as set by the City Council in the pity's fee
schedule..
(d) Plans drawn to, convenient scale, showing the current zoning classification and
existing I=d use of the tract and those tracts directly adjacent to it, and any
significant topographical ph sisal tare an all e—a-sements of the tract and
adjacent tracts. The Zoning Administrator my require a certffied survey at his
Inagatia-V ir. thia
or her discretion at the time of application.
P a 140-9r%F4 'Lil;u
(e) Three copies of preliminary plans, drawn to a convenient scale, showing the
same information as 'is required for site plan approval;
(f) A 'stfict
p I
app for a condibonal use pffmit for a. Planned Development Di
shall meet the requirements and follow the .Qplication,pprogOures Of.section
154.070 PD, Planned Development District.
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2-
Ordinance #07-0485
Section 154.170
December 11, 2007
Page 3
When it deems it to be necessaw, the Planning Cow ssion may require a
traffic survey, conducted at the expense of the applicant, setting out and
analyzing the effect that the development will have upon traffic in the streets
and thoroughfares adjacent to and in the proposed development;
(j)(h) A statement showing the relationship of the proposed development to the
Comprehensive Plan and future land use plan of the city; and
(k)(i) A statement as to how the proposed development is to be designed,
arranged and operated in order to permit the development and use of
ncighboning property in accordance with the applicable district regulations.
(2) (a) A publ I hec wing shall be set, advertised and conducted by the Planning
Commission in accordance with § 154.171 of this code.
(b) When a floodway or flood fringe district is involved, the Planning Commission
shall submit to the Commissioner of Natural Resources a copy of the
application for a proposed conditional use permit sufficiently in advance so that
the Commissioner will receive at least ten days' -notice of the hearing.
The Planning Commission shall transmit to the City Council a written report
containing its recommendations concerning the proposed conditional use. The
report shall be accompanied by findings of fact specifying the reasons for the
recommendation.
whefe ond'ticmal 1jr-al -%ermil
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Tie City Council shall not grant a conditional use unless it finds that the standards of §
15 4, 0 71 have been sat I s fled, The C 1.1. TPAY a fte rTeview and recommendation
by bie Planning ommission, want a conditional use pewit or overt-Lim the vote of the
Planning.. Commission with a three-quarters vote. - The City Council shall approve or
deny the r nest its $wt
n the time allowed by e
.- Statutp, PnIess extended ursuant to
State Statutes or a time waiver is granted by the applicant. •
(5) A copy of all decisions granting a conditional use permit in the floodway or flood fringe
districts shall be forwarded to the Commissioner of Natural Resources within ten
Wor days of the action.
conditlonaluse permit shall remain in effect as long as the conditions required by
I j-�Je,;- X=gjntj3j: jO:gV,pnj- I-AXLjan jqQ31AIJ
the permit are observed.
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n ansion r intens i 'fication of a conditional use or change to another
Ay exp o
conditional use requires approval of a newcon ' ditional use permit.
A conditional use permit shall run with the land and may be trans famed. to subs
ors, c1nall In I . . . 4 ^xnIM& t-A t11- IwRll AVI'q! 1..'A +.-.k
Prope OVM' h"SALAIS %J X-Nyrr.L j %, V 1, 1 1 L.0 a RX a I L-L V 7 1peofK-of -ho4&* -&A 'r LZ 1 .1 VE %�r
PuFc- h aise i%al 1p"Injilld =Iii-�g ' AAA A I of call
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- 3 -
Ordinance #07-0485
Section 154-170
December 11, 2007
Page 4
A certified co Y of the conditional use Permit shall be Tecorded with the McLeod
County Recorder and shall include the legal dendption of the propprty.
EFFECTYVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Adopted by the City Council this I Vh day of December, 2007.
Attest:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
-4-
• MEMORANDUM
DATE: November 21, 2007 for the November 27, 2007 City Council meeting
TO: Hutchinson City Council
FROM: Rebecca Bowers, AICP, Planning Director
SUBJECT: ZONING ORDINANCE AMENDMENT TO UPDATE LANGUAGE IN SECTION
154.170 REGARDING CONDITIONAL USE PERMITS
Background:
Revisions to the conditional use permit ordinance are needed to bring it up to date with State
law and to eliminate unnecessary requirements. One of the key changes is to eliminate
language prohibiting transferring a CUP to future property owners, which is contrary to State
law. Several other changes were made to the ordinance and are described in the attached
staff report.
Planning Commission Meeting:
• The Planning Commission held a public hearing and considered the request at their August
21, 2007, meeting. There were no comments from the public on the request. After briefly
discussing the proposed changes, the Commission unanimously recommended approval.
CJ
Recommendation:
The Planning Commission unanimously recommended approval of the zoning ordinance
amendment as stated in the attached ordinance.
v:) Ceb
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Shan Ghimire, Jean Ward,
Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent
Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill,
Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baametz
(Persons in attendance at Planning Staff Meeting in bold)
Date: November 14, 2007, for November 20, 2007, Planning Commission Meeting
Application: ZONING ORDINANCE AMENDMENT TO UPDATE LANGUAGE IN
SECTION 154.170 REGARDING CONDITIONAL USE PERMITS
ZONING ORDINANCE AMENDMENT
Brief Description
Revisions to the conditional use permit ordinance are needed to bring it up to date with State
Statutes and to eliminate unnecessary requirements. The attached ordinance identifies language to
be removed (in s4fðfo text) and proposed additions in underlined text.
Background:
A conditional use is defined in the Hutchinson Zoning Ordinance as "a use of land not normally
allowed in a particular zoning district but which may be allowed under certain conditions. " In
general, conditional uses permits are a tool to expand the list of uses that may be allowed within a
zoning district, subject to meeting certain conditions. However, Hutchinson is somewhat unusual
in that the current PC, C -5, Gateway, and R -4 zoning districts only have conditional uses and no
permitted uses.
A conditional use permit is a property right that "runs with the land ", so it is attached as a benefit to
the land and is not limited to a particular landowner. State Statutes provide that a conditional use
permit shall remain in effect as long as the conditions agreed upon are observed. The current
ordinance does not allow this as it prohibits transfer of a conditional use permit to future property
owners. There are also several areas which specify timeframes which are no longer accurate.
Ordinance Amendment:
The ordinance amendment corrects the inconsistencies with State Statutes noted above, adds an
explanation of purpose, removes duplicate or conflicting language with other parts of the Zoning
Ordinance such as the Planned Development District, eliminates timeframes stated for review by
tying the timefi-ames to Statutes, and removes odd requirements such as "evidence of financial
capability ". Changes were also made to clarify the process, application, and recording
requirements, along with revising the order and other minor corrections for clarity.
Recommendation:
•
Staff recommends approval of the ordinance revisions as shown in the attached ordinance
amendment.
laCA)
Memorandum
TO: Mayor and City C ncil
FROM: Brenda K. Ewinnan Resources Director
RE: 2008 Performance Increase Uniform Implementation Date and
Consideration of Amendment to City Policy No. 3.08
DATE: December 6, 2007
Attached is the information that was previously provided to the City Council regarding
the following items:
1. Consideration of the proposed amendments to City Policy No. 3.08
The revised policy addresses establishing a uniform time frame for employee
performance reviews, specifically the calendar/budget year. Upon adoption,
reviews for all regular full time and part time employees, except first year
employees, are required to be completed no later that January 313t of each year,
• will evaluate the employee performance for the previous calendar year, and may
contain goals and objectives for the current calendar year.
2. Consideration of establishing the uniform date for employee performance
increase implementation. Said date is proposed to be the first date of the
first full pay period commencing on or after March 1.
The change in the timing of the implementation coincides with the proposed
change in the employee performance review period (calendar year ).
I plan to be at the Council meeting on December 11.
•
l 0 (e)
0
Memorandum
TO: Mayor and City Council
FROM: Brenda K. Ewian Resources Director
RE: 2008 Performance Increase Uniform Implementation Date and
Consideration of Amendment to City Policy No. 3.08
DATE: June 6, 2007
Currently, those employees (regular full time & regular part time) who are eligible for
and are granted a performance increase per the City's Annual Compensation Plan,
receive the increase as of their anniversary date. As a result, increases are
implemented with each payroll over the course of the entire year.
• Historically, the increases have been based upon the appraisal of the employee's
performance for the one -year period since their previous anniversary date. Directors
and supervisors have completed the appraisals throughout the entire year, and all
employees are on different schedules in regards to goals and development plans.
•
As of 2007, it was decided to work to complete the performance appraisals by the end
of the first quarter so that all employees within the City and within the various
departments on a going - forward basis have a uniform review period, and the goals of
the department and all employees within the department can be better coordinated and
coincide with the current budget/calendar year. The proposed amendments to City
Policy No. 3.08 will officially accomplish this change in timing of the performance
reviews.
Since the reviews have been changed to a uniform date, the concept of a uniform
implementation for the performance increases has also been proposed for
consideration. Administratively, it is perceived that this concept will be more effective in
regards to completing reviews on a timely basis, implementing the increases during only
one payroll and eliminating the need for any retroactive payments, and for budgeting
purposes. This issue has been discussed with the City Directors, and staff is
recommending that the Council consider the following as the uniform implementation
date for performance increases for eligible employees:
loce>
The first date of the first full pay period commencing on or after March 1 of each
• subsequentyear.
For 2008, the implementation date would be March 9, 2008. As a result, during this one
time, one year transition, there will be employees with anniversary dates in the first
quarter who may assert that they are experiencing a loss in compensation due to the
new implementation date. This is a byproduct of this transition that will delay the
increase in the first year for a maximum of approximately two months, or a period of 14
months between performance increases. After that, the employees will be on the
regular twelve month or one year time frame between eligibility for performance
increases.
0
New regular part time and regular full time employees will be required to complete one
continuous year of service to the City, at which time the first performance increase may
be granted. After the first year, these employees will be transitioned to the uniform
implementation date.
It is respectfully requested that the Council consider both the amendments to City Policy
No. 3.08 and the proposal to establish the uniform date for performance increases. If
you have any questions, I will be attending the Council meeting of June 12, 2007.
� O(e�
Policy 3.08
CITY OF HUTCHINSON
POLICY
- PERSONNEL-
PERFORMANCE REVIEWS NO. 3,08
DATE 1988; updated 1995; 2007 SOURCE ADMINISTRATION
Written performance reviews will be deae completed for all
regular part time and regular full time employees,
The director and /or supervisor will complete performance reviews on hewFly
departmental employees in a format as prescribed by the City Administrator.
The City Administrator will complete a performance review on all directors. The
City Council will perform a written review on the City Administrator. The City
Council will meet to obtain a consensus in the report and provide one appraisal
report.
Every effort will be made to maintain a sense of confidentiality to make the
process effective.
All employee performance reports are on file for inspection
in the office of the Human Resources S9erdiFetE) Director.
For new employees,l? performance reviews are to be deae completed in the
month of the first anniversary date of that employee.,
After the first anniversary date, reviews
are to be competed by January 31 of each year. The review shag be based on
the 12 months of the previous year, except in the case of a new employee
where the second review period is from the first anniversary date through
December 31. The objectives to be completed during the next review period
will be included in the performance review.
\C)oe�
0
Memorandum
TO: Mayor and Council
FROM: Brenda Ewingnan Resources Director
RE: 2008 Annual Compensation Plan
Resolution No. 13304
DATE: December 6, 2007
Attached is Resolution No. 13304, the proposed 2008 Compensation Plan for the City of
Hutchinson. Please note that this policy, proposed to be effective on January 1, 2008,
will replace the 2007 Compensation Plan adopted last December.
Section 4 of the plan includes new language regarding the proposed change to a
uniform implementation date for performance increases, specifically the first date of the
• first full pay period after March 1.
The pay grid included in the policy reflects the 2.7% annual market adjustment that has
been recommended by the Wage Committee and incorporated as part of the General
Fund Budget.
If you have any questions, I will be attending the December 11 Council meeting.
Encl.
►b CO
CITY OF HUTCHINSON
2008 COMPENSATION PLAN
Effective January 1, 2008
RESOLUTION NO. 13304
RESOLUTION ADOPTING POSITION CLASSIFICATION
ASSIGNMENT TABLE AND CORRESPONDING PAY GRID
EFFECTIVE JANUARY 1, 2008
WHEREAS, the City Council has considered the existing classification of positions
for the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions
covered by this Resolution shall be grouped in grades having a definite range of difficulty
and responsibility. For each position there shall be a title; and there shall be shown
examples of work which are illustrative of duties of positions, as well as requirements as to
knowledge, abilities and skills necessary for performance of the work; and a statement of
experience and training desirable for recruitment into a position.
A. Plan Objectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to
be highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
• employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Stanton Point Factor System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of
each salary grade is to fall within 80 % and 115 % of identified market for positions within
the grade.
(See Attachment B)
Each numbered pay grade in the basic table consists of the following:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of
market)
2. Salary Mid - point: The middle of the salary range. (97.5% of market)
3. Market Rate: The market rate represents the competitive rate for an employee who
is fully functional within their current position. (100 %)
4. Salary Maximum: The difference between the salary market rate and the salary
maximum represents merit pay for employee performance above that expected of a
lcw)
particular job. No employee will be paid above the maximum of the salary range.
(115% of market).
C. Open Salary Range
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -rage salary administration since there are not defined or pre - calculated
"steps ". Employee movement within the pay grade range to which their position is assigned
is based solely on performance. The open salary range concept rewards good and
exceptional performers and advances employees to the market rate more quickly. (See item
H. [4])
D. Position Classification Assignment
The assignment table shall assign all of the various positions in the Position Classification
Plan to the appropriate pay grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a
reclassification of a position provided the reclassification does not exceed two grades
upward or two grades downward from the current pay grade. To initiate consideration of
this type of reclassification, the department director shall submit in writing the speck
reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be
approved by the City Council. Requests for reclassification are normally brought be fore the
Council each January, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for
consideration to the City Administrator and the Human Resources Director. The request
shall include a description of significant or considerable changes to the position that warrant
a reclassification. The City Administrator and Human Resources Director will determine if
the reclassification request is to be forwarded to the City Council for consideration.
E. Allocation Of New Positions
When a new position is created for which no appropriate description exists or when the
duties of an existing position are sufficiently changed so that no appropriate description
exists, the City Council, after recommendation of the Human Resources Director, shall
cause an appropriate job description - specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases will be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required. The
Council will determine any pay increase for the City Administrator. Consideration for
market adjustment for all pay grades will be made each January 1.
to(-(-)
2. Non - Exempt Employees
aEach position is assigned a pay grade. The normal beginning rate for a new
employee will be the minimum rate. After satisfactory completion of twelve months
probation, an increase may be granted as warranted by the annual performance
appraisal. Thereafter, consideration for increases will be given annually on a
standardized date established by the City. The City Administrator reserves the
discretion to adjust individual rates within the assigned pay grades as required.
Consideration for market adjustment for all pay grades will be made each January 1.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 5 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay
grid assignment.
4. Part-Time Liquor Store Clerk, Part-Time Custodial and Part-Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor
have been placed in separate pay plans that recognize the specific industry labor
markets in which they work.
The City Administrator and the Human Resources Director, as directed by the
Administrator, shall maintain the discretion to hire at any point within the range based on the
qualifications, experience, market conditions or other relevant factors, to secure the best
candidate for the position.
G. Apprenticeship Program
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures /demonstrated skills, experience /longevity, and maturation in a position that
directly affect the department's ability to deliver municipal services.
H. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or
evaluation will be made on, at minimum, an annual basis and per city policy No.
3.08. An evaluation made by the employee's supervisor shall be submitted in writing
to the employee and to the City Administrator. All evaluations will be forwarded to
Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include
level of knowledge, skills, ability, and quality of work, personal work traits,
compliance with established City or departmental rules and regulations or any other
criteria that is indicative of performance.
Ibc- -)
3. The performance appraisal process is the application of performance standards to
• past performance. In appraising an employee, these are the basic levels of
performance:
Outstanding - Performance is exceptional in all areas and is recognizable as being
far superior to others.
Exceeds Job Requirements - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Meets Job Requirements - Competent and dependable level of performance.
Meets performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on
his /her salary per the following Merit Increase Guide:
Merit Increase Guide for Open Salary Ranges
Achievement Level
'Compa -ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. New employees are eligible
for consideration for a merit/performance increase after one year of continuous
employment. In subsequent years, eligible employees will receive the
merit/performance increase as specified in the previous sentence.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
• conditions or other circumstances dictate such a decision.
toCC -)
0 to
1.1 to
2.0 to
2.76 to
3.51 to
4.26 to
Comaa- Ratio`
1.0
1.99
2.75
3.5
4.25
5.0
•
80.0-84.9
0%
0%
4%
5%
6%
7%
85.0-89.9
0%
0%
4%
5%
6%
7%
90.0-94.9
0%
0%
3%
4%
5%
6%
95.0-99.9
0%
0%
2%
3%
4%
5%
100.0 — 104.9
0%
0%
0%
2%
3%
4%
105.0 — 109.9
0%
0%
0%
1 %
2%
3%
110.0 — 115.0
0%
0%
0%
0%
2%
3%
'Compa -ratio refers to the location of the individual in the range relative to the market.
Merit/performance increases for eligible regular full time and regular part time
employees will be effective on the first date of the first full pay period commencing
on or after March 1, except for newly hired employees. New employees are eligible
for consideration for a merit/performance increase after one year of continuous
employment. In subsequent years, eligible employees will receive the
merit/performance increase as specified in the previous sentence.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to
deviate from the pay plan when, in the sole judgment of the City Council, market
• conditions or other circumstances dictate such a decision.
toCC -)
The City Administrator and Human Resources Director maintain final approval responsibility
for salary increases.
I. Annual Market Adiustment Consideration
The Wage Committee recommends an annual market adjustment, expressed as a
percentage increase, to the City Directors for review and to the City Council for review and
approval. The amount approved, if any, is applied to the wages of all eligible employees on
the first payroll day of the year.
Eligible employees include all regular full time and regular part time employees except
those who have been subject to disciplinary action per Section 30 of the City of Hutchinson
Employee Handbook — Personnel Policy as follows:
An additional consequence of disciplinary action more severe than level a - oral
reprimand — will be the permanent loss of the January 1 market adjustment in the
calendar year following such disciplinary action. This will occur unless the director in
charge and the City Administrator decide otherwise.
Any market adjustment on January 1 of any year shall be separate and apart from the
individual anniversary increases. In determining a recommendation for an annual market
adjustment, the wage committee shall consider, at least the following information:
1. U.S., Midwest, and Minneapolis /St. Paul consumer priced index changes (CPIU & CPIW)
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
J. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from
any of the components of the Compensation Plan at its discretion and at any time.
K. Review of the Plan
As often as necessary to assure continued correct classification, the Position Classification
Plan shall be reviewed by the Human Resources Director and necessary adjustments
recommended to the City Council. It is recommended that a comprehensive review be
completed at least every three years.
L. Filing of the Plan
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the
City Council shall be placed on file with the City Administrator. The plan so filed and
subsequently adjusted by the Council shall be the Position Classification Plan of the City.
• BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
1oC��
That the following table is hereby adopted as the City Position Classification Assignment
Table, to be reviewed from time to time, assigning the various positions in the Position
•Classification Plan to the appropriate pay grades in the table. Pay grades for regular part
time (PT) positions are assigned according to job responsibilities at the discretion of the City
Administrator and Human Resources Director.
0
•
ID(�i
Grade
0
•
City of Hutchinson
Position Classification Table
2007
Position Title
Office Specialist (PRCE)
PT Cemetery Maintenance Worker
PT Water Maintenance Worker
PT Compost Scale Operator
PT Custodian (Fire StationlLibrary/Event Center)
Administrative Secretary (Public Works)
Senior Office Specialist (Building/Water & Wastewater)
Utility Billing Specialist
General Maintenance Worker (HATS)
PT Accounting Specialist
PT Administrative Technician
PT Human Resources Technician
PT Liquor Sales Clerk
PT Licensing Clerk
PT Senior Office Specialist (PRCE)
Administrative Secretary (Engineering/Polioe)
Arena/Civic Center Maintenance Specialist
Compost Equipment MaintenancelOperator
Compost Equipment Operator
General Maintenance Worker (City Center/Event Center)
Heavy Equipment Operator
Help Desk/imaging Technician
Licensing Specialist
Police Records Specialist
Police Supplemental Services Specialist
Parks Maintenance Equipment Operator
Planning Coordinator
Plant Equipment Mechanic I
Public Works Maintenance Specialist
Senior Liquor Sales Clerk
Water Plant Operator
Wastewater Services Operator
PT Senior Accounting Specialist
PT Recreation Specialist
Accountant
Building Inspector I
Cemetery Supervisor
Compost Operations Specialist
Emergency Dispatcher (FT /PT)
Engineering Specialist
Environmental Specialist
Equipment Mechanic
Fire Inspector
Lab Technician/WW Operator
Lead Compost Equipment Operator
Lead Parks Maintenance Worker
Parks Maintenance Specialist
Payroll/Benefits Specialist
Grade Position Title
Police Investigations Specialist
Plant Equipment Mechanic II
Senior Public Works Maintenance Specialist
Building Inspector II
Event Center Coordinator
Executive Assistant/Paralegal
GIS Specialist
Information Technology Specialist
Natural Resources Specialist
Police Officer (FT /PT)
Senior Engineering Specialist
Senior Wastewater Operator
6 Assistant Liquor Sales Manager
City Forester
Recreation Services Coordinator
7 Compost Supervisor
B Building Official
Motor Vehicle Deputy Registrar
Parks Supervisor
Police Sergeant
Recreation Facilities Operations Manager
9 Water Systems Supervisor
10 Assistant Finance Director
Police Lieutenant
Public Works Superintendent
Wastewater Superintendent
12 City Engineer
Economic Development Director
Fire Chief
Human Resources Director
IT Director
Liquor Sales Manager
Planning Director
Water/Wastewater Director
14
16
17
19
Attachment A
Finance Director
Police Chief/Emergency Management Director
PRCE Director
City Attorney
Public Works Director
City Administrator
LOGO
.-1
This Resolution authorizes staff to change 2008 budget appropriations to reflect rate changes.
Adopted by the City Council this day of , 2007. (This Replaces Resolution No. 13089
ATTEST:
Steven W. Cook, Mayor
Cr Attachment B
Gary D. Plotz, City Administrator
City ofWgtchinson
2008
Compensation Plan - Pay Grid ( +2.7 %)
Mid -Pt.
Mid -Pt.
Market
Market
80 %
80%
97.5%
97.5%
100%
100%
115%
115%
19
$6,935
$40.012
$8,452
$48.764
$8,669
$50.014
1
$9,969
$57.517
18
$6,682
$38.553
$8,144
$46.987
$8,353
$48.191
$9,606
$55.420
17
$6,430
$37.099
$7,837
$45.215
$8,038
$46.374
$9,244
$53.330
16
$6,177
$35.636
$7,528
$43.431
$7,721
$44.545
$8,879
$51.227
15
$5,924
$34.178
$7,220
$41.654
$7,405
$42.722
$8,516
$49.130
14
$5,671
$32.719
$6,912
$39.876
$7,089
$40.899
$8,152
$47.034
13
$5,418
$31.261
$6,604
$38.099
$6,773
$39.076
$7,789
$44.937
12
$5,166
$29.802
$6,296
$36.321
$6,457
$37.253
$7,426
$42.841
11
$4,911
$28.334
$5,986
$34.533
$6,139
1
$35.418
$7,060
$40.731
10
$4,658
$26.876
$5,677
$32.755
$5,823
$33.595
$6,696
$38.634
9
$4,406
$25.417
$5,369
$30.977
$5,507
$31.772
$6,333
$36.538
8
$4,152
$23.954
$5,060
$29.194
$5,190
$29.943
$5,969
$34.434
7
$3,900
$22.500
$4,753
$27.422
$4,875
$28.126
$5,606
$32.344
6
$3,646
$21.037
$4,444
$25.639
$4,558
$26.297
$5,242
$30.241
5
$3,392
$19.570
$4,134
$23.850
$4,240
$24.462
$4,876
$28.131
4
$3,141
$18.120
$3,828
$22.084
$3,926
$22.650
$4,515
$26.048
3
$2,887
$16.657
$3,519
$20.301
$3,609
$20.822
$4,150
$23.945
2
$2,634
$15.194
$3,210
$18.518
$3,292
$18.993
$3,786
$21.842
1
$2,381
$13.736
$2,902
$16.740
$2,976
$17.170
$3,422
$19.745
PT Custodian
$11.98
$14.61
$14.98
$17.23
PT Liquor Store Clerk
$9.09
$11.08
$11.36
1 $13.06
PT Compost Monitor
$8.53
$10.39
$10.66
1 $12.26
This Resolution authorizes staff to change 2008 budget appropriations to reflect rate changes.
Adopted by the City Council this day of , 2007. (This Replaces Resolution No. 13089
ATTEST:
Steven W. Cook, Mayor
Cr Attachment B
Gary D. Plotz, City Administrator
• BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
CITY OF HUTCHINSON
RESOLUTION NO. 13307
2008 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
THAT A FINAL NET tax levy for the City of Hutchinson for
2008 is hereby set in the amount of $5,605,900
The detail for this levy is as follows:
Total General Fund
General Obligation Bond
H.A.T.S. Facility
Total Gen. Obligation Bond
Improvement Bonds
1999
2000
2001
2002
2003
2005
2006
Total Improvement Bond
TOTAL TAX LEVY
Adopted by the City Council this 11th day of December 2007
ATTESTED:
Gary D. Plotz
City Administrator
•
11111:L' /AM
3,981,000
16_0,600
160,600
665,300
135,000
301,000
92,500
25,500
148,800
96,200
_ 1,464,300_
5,605,900
Steve W. Cook
Mayor
1 oCg)
CITY OF HUTCHINSON
RESOLUTION NO. 13306
• CITY OF HUTCHINSON, MINNESOTA
SETTING 2008 FINAL TAX LEVY
FOR
SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the City of Hutchinson has established a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority
(Hutchinson HRA) and the financing of such district as authorized under
Minn. Stat. 469.033
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax
of .000144 times taxable market value of the city.
AND for 2008 the authorization yields: 000144 x $897,004,800 = $129,169; the HRA
Board requests for 2006 a levy of $116,252
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of :
•
Adopted by the City Council this 11th day of December 2007
ATTESTED:
Gary D. Plotz
City Administrator
i
$116,252
Steve W. Cook
Mayor
� (DCh)
CITY OF HUTCHINSON
RESOLUTION NO. 13305
. CITY OF HUTCHINSON, MINNESOTA
SETTING FINAL 2008 TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
WHEREAS the City of Hutchinson has established a special taxing district
for the purpose of Hutchinson Economic Development Authority
(Hutchinson EDA) and the financing of such district as authorized under
Minn. StaL 469.107
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax
of .0001813 times taxable market value of the city.
AND for 2008 the authorization yields: 0001813 x $897,004,800 = $162,627; the EDA
Board requests for 2008 a levy of $146,000
THAT the City of Hutchinson hereby establishes a tax levy for the above
named special taxing district of :
•
Adopted by the City Council this 11 h day of December 2007
ATTESTED:
Gary D. Plotz
City Administrator
•
$146,000
Steve W. Cook
Mayor
to(i)
•
•
CITY OF HUTCHINSON
RESOLUTION NO. 13308
RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2008
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for the fiscal year 2008 which has
been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total
of said budgets and the major division thereof being as follows:
GENERALFUND
REVENUES AVAILABLE
CURRENT REVENUE
Taxes
License
Permits
Inter - Governmental Revenue
Charges for Services
Fines
Interest
Transfers from Other Funds
Refunds & Reimbursements
Fund Balance
TOTAL AVAILABLE
REQUIREMENT
APPROPRIATIONS
Personal Services
Supplies
Consulting
Other Services & Charges
Transfers
Miscellaneous
Capital Outlay
TOTAL APPROPRIATIONS
Adopted by the City Council this 11th day of December 2007
ATTEST:
Gary D. Plotz
• City Administrator
3,993,000
56,300
336,180
2,604,741
1,778,074
45,000
70,000
1,911,573
403,950
10,000
$11,206,818
$7,405,549
572,811
386,849
2,105, 515
525,300
149,394
63,400
$11,208,818
Steven W. Cook
Mayor
CITY OF HUTCHINSON
. RESOLUTION NO. 13309
ADOPTING 2008 CENTRAL GARAGE FUND BUDGETS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the annual Central Garage Budget for the City of Hutchinson for the fiscal
year 2008, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
CURRENT REVENUE
Labor 100,000
Parts 125,000
Vehicle Rent 360,301
Interest 1,500
Reimbursements 1,134
Gain on Sale of Equip. 0
• TOTAL AVAILABLE $587,935
REQUIREMENT
EXPENDITURES
Personal Services
160,522
Supplies
131,550
Consulting
625
Other Services & charges
52,100
Depreciation
297,000
Miscellaneous
500
Capital Outlay
298,000
CENTRAL GARAGE FUND TOTAL
$940,297
Adopted by the City Council this 11th day of December 2007
Steven W. Cook
ATTESTED: Mayor
Aalk
Wary D. Plotz
City Administrator
`oc ►4)
CITY OF HUTCHINSON
RESOLUTION NO. 13310
RESOLUTION ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 2008
• BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual Capital Projects fund budget of the City of Hutchinson for the fiscal year 2008
which has been submitted by the City Administrator and approved by the City Council is hereby Adopted:
the total of said budgets and major division thereof being as follows:
REVENUES AVAILABLE
CURRENT REVENUE
Transfers In
Interest
Insurance Settlement
TOTAL AVAILABLE
REQUIREMENTS
APPROPRIATIONS
Capital Outlays
Debt Service
Building
Improvement Other than Bldg.
Machinery & Equipment
Total Appropriations
•
Adopted by the City Council this 11 th day of December 2008
ATTESTED:
Gary D. Plotz
City Administrator
C�
$436,000
3,000
20,000
$439,000
$30,000
$119,159
$20,000
$345,727
Steve W. Cook
Mayor
$514,886
1000
CITY OF HUTCHINSON
• RESOLUTION NO. 13311__
ADOPTING 2008 LIQUOR FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal
year 2008, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
491,189
CURRENT REVENUE
17,350
Liquor
1,531,428
Wine
682,357
Beer
2,431,916
Miscellaneous
95,312
Discounts
(88,535)
Interest
3,000
TOTAL AVAILABLE
$4,655,478
REQUIREMENT
• EXPENDITURES
Personal Services
491,189
Supplies
17,350
Consulting
0
Other Services & charges
120,150
Debt Service
128,550
Depreciation
90,000
Cost of Sales
3,566,946
Transfers
332,000
Miscellaneous
3,800
Captial Outlays
4,000
LIQUOR FUND TOTAL
$4,753,985
Adopted by the City Council this 11th day of December 2007
ATTESTED:
w ary D. Plotz
ity Administrator
Steven W. Cook
Mayor
CITY OF HUTCHINSON
• RESOLUTION NO. 13312
ADOPTING 2008 STORM WATER UTILITY BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal
year 2008, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES AVAILABLE
CURRENT REVENUE
Storm Water Revenues
Interest Earning
Other Revenues
TOTAL AVAILABLE
REQUIREMENT
EXPENDITURES
Personal Services
Supplies
• Consulting
Other Services & charges
Misc.
Depreciation
Capital Outlay
TOTAL EXPENDITURES
Adopted by the City Council this 11th day of December 2007
ATTESTED:
Gary D. Plotz
City Administrator
n
�J
518,000
3,500
1,600
$523,100
128,417
29,310
21,250
66,100
50
42,900
335,000
$623,027
Steve W. Cook
Mayor
�bck 1
•
CITY OF HUTCHINSON
RESOLUTION NC 13313
ADOPTING WATER WASTEWATER REFUSE COMPOST BUDGET 2008
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the annual Water Wastewater Refuse & Compost Fund Budget for the City of
Hutchinson for the fiscal year 2008, which has been submitted by the City Administrator and
approved by the City Council is hereby adopted. The total of said budget and major division
thereof being as follows:
WATER/WASTEWATER/REFUSE FUND
REVENUES AVAILABLE
432,419
CURRENT REVENUE
220,525
Water Sales
1,947,535
Wastewater Sales
3,285,700
Compose & Recycling Sales
1,953,000
• Charges for Services
627,500
Refuse Sales
1,236,286
Recycling & compost credits
(72,000)
Interest Earnings
715,000
Penalties
$3,238,729
SCORE
24,000
Other Revenues
23,318
Connection Charges
95,500
TOTAL AVAILABLE
$9,120,839
REQUIREMENT
WATER
Personal Services
432,419
Supplies
220,525
Consulting
155,000
Other Services & charges
486,158
Depreciation
580,000
Debt Service
569,677
Transfers
64,900
Miscellaneous
15,050
Capital Outlay
715,000
• DEPARTMENT TOTAL
$3,238,729
\b Ce�>
Resolution number 13313
Page 2
• WASTEWATER
Personal Services
Supplies
Consulting
Other Services & charges
Depreciation
Debt Service
Transfers
Miscellaneous
Capital Outlay
DEPARTMENT TOTAL
COMPOST
Personal Services
Supplies
Consulting
Other Services & charges
Debt Service
Total Cost of Sales
Transfers
Depreciation
Miscellaneous
• Capital Outlay
DEPARTMENT TOTAL
REFUSE & Recycling
Personal Services
Supplies
Consulting
Freight Charges
Other Services & charges
Depreciation
Capital Outlay
DEPARTMENT TOTAL
Adopted by the City Council this 11th day of December 2007
ATTESTED:
•
Gary D. Plotz
City Administrator
655,717
301,616
515,000
787,337
1,150,289
771,028
64,900
18,800
6,769,800
$11,034,487
Steve W. Cook
Mayor
663,864
149,600
225,000
367,500
57,700
950,000
50,000
209,000
4,000
48,000
$2,724,664
117,729
157,225
10,000
5,000
746,500
257,443
8,000
$1,301,897
1o(c�
Marc A. Sebora, City Attorney
Office of the City Attorney
TO: Mayor & City Council
FROM: Marc A. Sebora, City Attorney M JV
SUBJECT: Parking of Heavy Trucks in Residential Areas
DATE: December 6, 2007
111 Hassan Street SE
Hntchlnson, MN 55350.2522
320- 587.5151/Faz 320. 1344201
As you know, at the November 27, 2007, City Council meeting, the Council was
addressed by Gail Jessen regarding parking of a semi -truck tractor at her residence at 815
Harrington Street SW. Ms. Jessen expressed concern over not being allowed to have a
semi - tractor parked at her residence when she had had a new driveway constructed for
that purpose at her residence.
Specifically addressing Ms. Jessen's concern, Rebecca Bowers did provide me with a
copy of the application for the driveway which was constructed in May of 2002.
• Nowhere in the building permit is it indicated what the purpose of the new driveway
would be for, only that it was to "remove existing concrete driveway and construct new
concrete driveway ". Although in this case the application was actually signed by Hansen
& Vacek Construction, the application does have an acknowledgment that when signing
"... I accept responsibility for compliance with all applicable laws and city provisions."
In short, it does not appear that the city was aware of what the actual use of the driveway
was going to be for and I am sure that if the building department staff was, they would
have informed the owner and applicant that heavy truck parking was not allowed.
•
As to the overall issue of heavy truck parking in residential areas, Rebecca Bowers, Chief
Dan Hatten, City Administrator Gary Plotz and me all had an opportunity to meet
regarding this. At the Council meeting we talked about the provisions of Hutchinson
City Code Section 72.06 (B), which makes it illegal to park any truck over 10,000 lbs. in
a residential area accept for loading or unloading activity. Ms. Bowers also discovered
that in our zoning ordinance, Section 154.116 (G) prohibits even off - street parking of
trucks over 9,000 lbs. except for deliveries and unloading in residential districts.
It was the consensus of our small group that there be no changes made to the ordinance.
This decision was based on several factors, but the primary ones were:
First, Hutchinson Police Services has tried to consistently enforce this ordinance, which
has resulted in several trucks already being removed from residential areas, and;
— Printed on recycled paper —
loCp)
• Second, trying to make exceptions to these ordinances or allowing trucks in residential
areas altogether would probably end up creating more enforcement problems than the
hardship that a few residents now face by not being able to park their truck at their
homes. Some of our concerns were the unsightliness of trucks in residential
neighborhoods, various maintenance activities that routinely take place in heavy truck
upkeep, and, most importantly, noise and odor problems caused by the operation of diesel
engines in residential areas.
n
U
•
The benefit to the overall community by not having trucks in residential neighborhoods
would seem to outweigh the particular benefit to a few individuals by allowing them.
We would be happy to assist your discussion of this matter at the upcoming City Council
meeting. In addition, you may want to seek input from community members before
making any type of final decision in this matter.
10(p)
S E T T I N G YOUR S I G H T S ON T H E F U T U R E
Getting Started with Community Visioning
Is a community's future one of fate and happenstance, or one of intent and leadership determination?
Through community visioning, people envision a community's desired future
and develop the courage and means to achieve that future.
ommunities are future seeking. But first,
they must be able to imagine and decide
what they want the future to be. Secondly,
they must decide how they are going to
make this desired future a reality.
Strategic thinking is a process that
brings people from all walks of life
together to think about the future, create
a vision, and invent ways to make this happen
through community teamwork and disciplined
actions. It is an act of leadership; making a reality
happen that would not otherwise happen and
preventing things from happening that might
ordinarily occur. It is getting people to work
together to achieve common goals and aspira-
tions, and to develop strategies that transform
visions into reality.
A vision plan is a document that records
what people think —it's a broad blueprint for
positive change that defines a vision and key
outcomes which must occur to attain this vision.
Other implementation policies and plans, such
as comprehensive, resource management, finan-
cial, and developmental and redevelopment
plans, are vitally important tools that assist the
community, city council, and city administration
in achieving the vision.
The vision plan will challenge and stretch
the community's imagination in defining what
is possible, and test its will to commit to a great
and exciting, rather than "good enough;' future.
It also will help forge and sustain the critical
partnerships and relationships that will make
the plan a reality.
Developing, using a caronunily vision and plan
Traditionally, community- visioning efforts occur
as distinct undertakings, separate from compre-
hensive planning, that result in a citizen- created
document (vision plan) presented to the city
council for its consideration. The vision plan can
By Carl H. Neu, jr.
MINNESOTA CITIES 10( %) APRIL 2007
be used to set direction and create appropriate
plans and policies affecting the community's future.
However, more and more, cities are using
the community vision and plan as a prelude to
r
updating the comprehensive plan, city policies,
and council priorities and goals.This "two- step"
planning process allows for the participation
and imagination of community members, and
the content of the work product they provide,
to be enriched and refined in two consecutive
steps leading to well- crafted results: an updated
comprehensive plan and related official controls,
such as zoning and subdivision ordinances and
resource management policies, that are needed
to implement the citizens'vision.
'ftabW thinking is
The role of the citizen visioning committee.
The visioning portion of this integrated effort
a process that WnD
usually begins with a citizen visioning committee.
people Iran al walks of
Members of the' committee are selected from
the entire community. These volunteers both
life together to thick about
guide and participate in a city- sponsored, citizen -
the khm create a hyaq
driven visioning process.
and invent ways to sake
Community forums are held to generate
public input. At these forums, citizens select their
tlus happen throoto
issues of primary importance that they believe
cmuknty tewmrk and
need to be addressed in the vision plan. Some
communities augment the citizen input received
disciplined actions."
from the public forums with scientifically -valid
community surveys and web site communica-
tions tools.
The role of issue project teams. Issue project
teams, comprised of members of the citizen
visioning committee and additional volunteers
from the community, address in detail each
core vision element and prepare a vision state-
ment, goals, rationale, and proposed strategies for
inclusion in the vision plan.These issue project
teams utilize city staff liaisons and other resource
persons to gain insight into issues assigned to
them This insight helps shape strategic approaches
to the future based upon a carefully studied and
MINNESOTA CITIES 10( %) APRIL 2007
keahstic assessment of factual data, factors, trends,
and hard work of all parties involved produce
vents, and options likely to influence and shape
rich rewards for the future.
the city's progression to the future it desires.
The role of the professional facilitator. A
The purpose of the vision plan document.
professional facilitator assists communities in
Members of the citizen visioning committee
designing community - visioning processes
and issue project teams present the vision plan
appropriate to their needs.That person also
document to the city council for acceptance
provides the facilitation and consulting support
and input.The plan also serves to update the
required to help citizens frame their visions and
council's leadership priorities and goals and
strategic plans for the future.
other critical city policy tools such as the
comprehensive plan.
The end result
"� are �le
Examples within Minnesota cities of these bursts
The common Ityvisioning process
There are multiple approaches to undertaking
��
of imagination and "people energy" include
community visioning efforts in Burnsville,
a community- visioning process, but all are
a eanffask rdoeetg
Lino Lakes, Prior Lake, Roseville, St. Louis Park,
unique to the "personality" of the community.
process, W a9 are
and many other cities. In addition, the greater
Common themes in eve approach include
every Pp
Willmar area, where the city, county, school dis-
the following:
uique to the "petsooaitli'
trict, businesses and civic leaders, and interested
The concept of community as a giving
"Cities
Wiuiy
citizens created a vision and strategic plan for a
entity. and counties, all communities, are
whole region seen as "a community achieving
living entities energized and sustained through
its desired future." (For information about St.
human interactions, ideas, hopes and aspirations,
Louis Park's community visioning effort, please
and shared values and concern about better
see article on page 6.)
futures.
A successful community- visioning process
Community visioning is "community"
results in a better, more rewarding future. It is
dialogue. It is the collective recognition that
also a breakthrough in "people energy" to get
the future is to be "achieved and managed"
things done. But, first, there has to be a vision.
by people working together because they care
Otherwise, a community just condemns itself
bout their community.
to a future fashioned by fate and reactionary
Perceived benefits. A successful community
impulses, rather than a future designed and
visioning process has several perceived benefits:
achieved with intent and commitment. r
• It gives people the opportunity for involve-
ment.
• It provides city and county officials with a
long -term perspective and framework for goal
setting, establishing priorities, and creating
policy.
• It helps people understand what they want
and value for themselves, their families, and
as a community.
• It provides an opportunity to reflect on a
community's history and generate ideas for
the future.
• It creates excitement and a sense of adventure
about the future.
• It creates a sense of "we" and "we'll" as the
basis for creating the relationships and com-
mittnent to get things done —a barn- raising
"can -do" mentality.
Processes and relationships. Community
visioning is a process of partnerships, work-
shops, forums, dialogues, and communications
involving citizens and elected officials, work-
Carl H. Neu, ft is executive vice president of Neu
ing together to forge a strategic plan for the
and Company, a local government consultancy firm
community. Successful community visioning
in Lakewood, Col. Web site: wuw.carineu.com.
requires careful preparation and professional
© Neu and Company and The Center for the
Pcilitation to ensure that the time commitments
Future of Local Governance^", 2007.
.APRIL 2007 MINNESOTA CITIES r QC4/
S E T T I N G Y O U R S I G H T S ON T H E F U T U R E
Vision St. Louis Park
With the involvement of more than 750 residents, workers, business people,
organizations and agencies, the Vision S. Louis Park initiative has created a roadmap
for the future of the city and fostered a strong community spirit.
he city of St. Louis Park has a reputation
for being an innovative and forward -
thinking community. In 1994, the city
engaged about 200 people in a commu-
nity- visioning process that set the stage
for the creation of a new town center and
over 300 other innovations and initiatives,
including becoming the fast Children First
community in the United States.
In 2005, St. Louis Park, in alliance with four
key community- vision partners, decided to
reven more far - reaching and use a visioning
ocess designed to engage citizens and work-
ers in face- to-face interviews, as individuals
and in groups, as well as through a web -based
interview tool. And by using the "appreciative
inquiry" interview process, we facilitated a posi-
tive, collective vision for the future by asking for
images of a desirable future and by building on
existing community strengths.
Initially, over 1,000 community participants
were involved in the appreciative inquiry inter-
view process. Subsequently, hundreds of people
were involved in town meetings and as part of
specific vision action teams.These participants,
along with city staff, partners, and volunteers,
worked to make sure St. Louis Park positioned
itself for the opportunities and challenges of the
211 century.
In The World is Flat, author Thomas Friedman
challenges organizations to focus on imagination,
ideation, innovation, and adaptability. Friedman
believes these areas will keep organizations viable
and cutting -edge into the future. All of these areas
of focus were incorporated into St. Louis Park's
visioning process.
Imagination
Appreciative inquiry begins with the assump-
tion that the community is in a good place and
�s seeking information to move toward an even
better place. Human systems grow toward what
they ask questions about. Appreciative inquiry is a
By Tom Harmening
"Vision wittwA ac6oa
is merely a dreary
k lion witlbat vision
just passes the tine.
Vision with actim cm
dop the world."
—Joel Barter, aawr,
Fuhue Edge.
process that brings into view the factors that give
life to a living system and articulates the possibili-
ties that will lead to a development of a future
that all participants envision. It is more than a
method or technique —it compels participants to
inquire more deeply into the depth and breadth
of the community and co- create the future.T'his
new approach could become a model for other
communities that have matured beyond their
initial visioning process.
Ideation
Eight vision action teams were formed based
on data gathered from the interviews .The eight
teams address environment; transportation; side-
walks and trails; gathering places; community
events; housing; arts and culture; and diversity.
The teams created a "Book of Dreams" that
shares the eight vision statements, as well as
examples of what St. Louis Park should look like
in 2016 in each of the eight, specific vision areas.
The teams also established specific objectives
and action plans for achieving these dreams.
Innovation
Several vision parmers collaborated to oversee
the process. The partnership included the city,
school district, Twin West Chamber of Com-
merce, Park Nicollet Health Services (the city's
largest employer), and Children First. Funding
was provided by the Park Nicollet Foundation,
the city, St. Louis Park Community Education,
and the McKnight Foundation.
Organizational development professionals
were used as volunteers to support the process.
The 17 active volunteers facilitated the group
interviews over a six-month period and sup-
ported the four community dialogues /town
meetings, which included as many as 300
people throughout the year -long process.
In addition, the partnership developed an
interactive web tool that allowed participants to
easily share suggestions and ideas.
MINNESOTA CITIES ,o ` +) APRIL 2007
Adaptation
kin February 2007, the St. Louis Park City Council held an intensive workshop to analyze
and review the work of the vision action teams.
On March 12, 2007, the City Council offi-
cially received the vision recommendations and
adopted the "Strategic Directions: An 18 -Month
Guide" based on the work of citizens.The guide
shares the following strategic goals:
St. Louis Park is committed to being a con-
nected and engaged community:
■ Conduct research to determine what makes a
neighborhood organization strong, viable, and
sustainable with an aim toward increasing and
strengthening neighborhoods.
• Develop an expanded and organized network
of sidewalks and trails.
• Promote regional transportation issues and
related dedicated funding sources affecting
St. Louis Park.
is Evaluate and investigate additional transpor-
tation options.
• Increase use of new and existing gathering
places and ensure accessibility throughout the
community.
• Explore creation of a multi-use civic center,
including indoor /winter use.
■ Direct the Human Rights Commission to
examine the diversity section of Vision
St. Louis Park and develop goals /recom-
mendations for actions.
St. Louis Park is committed to being a leader
in environmental stewardship. We will increase
environmental consciousness and responsibility
in all areas of city business:
• Expand energy efficiencies in the city's
operations.
• Educate staff and the public on environmental
consciousness, stewardship, and best practices.
• Work in areas such as the rehab loan program,
development projects, and permits, to encour-
age (and provide incentives where appropri-
ate) green building design, creation of open
spaces, environmental innovations, etc.
'We are not erected or
WW to dm* what
we thick is best for
this cwwiuh• We are
elected to ksten to cr
acirowdy and work
with them to do what
they tt" is best"
—Jeff Iaoobs,
Mayor, St. Louis Park
■ Preserve, enhance, and provide good steward-
ship of our parks.
or Investigate the need and purpose for an
energy/ environmental commission.
St. rouis Park is committed to providing a
well- maintained and diverse housing stock:
■ Remodel and expand move -up, single - family,
owner- occupied homes.
■ Address property maintenance to foster
quality housing and community aesthetics.
■ Work towards affordable, single - family home
ownership throughout the city.
St. Louis Park is committed to promoting
and integrating arts, culture, and community
aesthetics in all city initiatives, including imple-
mentation where appropriate:
is Begin the promotion and integration of the
arts into the St. Louis Park community.
Next steps
With the involvement of more than 750 residents,
workers, businesspeople, organizations and agen-
cies, the Vision St. Louis Park has created a road -
map for the future of our city and fostered a
strong community spirit.
The next stage of progression is the develop-
ment of steps and actions necessary to address
the strategic directions and to work on a plan for
communication of next steps to our community,
action team chairs, staff, and partners.
The goals, action steps, and ideas obtained
from our citizens will continue to guide our
strategic directions for the next decade.
In the words of St. Louis Park Mayor Jeff
Jacobs, "We are not elected or hired to decide
what we think is best for this community. We are
elected to listen to our community and work
with them to do what they think is best." 17
Tom Hannening is city manager of St. Louis Park, Minn.
For more information about the P ision St. Louis Park
initiative, visit the city wrb site at: www.stlouispark.org
(see About St. Louis Park" section, click on "ITrsion ").
ABOUT
St. Louis Park is an established community of 10.8 square miles. In a
Minneapolis, the Uptown area, Hopkins, and Chaska. Residents of all
little more than 115 years, it's grown from a village of 45 families to a
ages can participate in year -round recreational and educational activities
community of 44,126 residents.
offered by the city and school district.
Our community is home w retail stores, restaurants, medical facib
One of St. Louis Park's strengths is our nationally - recognized school
ties, family -owned businesses, corporations, and churches and syna-
system. Unlike many other suburbs, our children can attend school within
gogues. St. Louis Park has a sound economic base with commercial,
our community from preschool through high school. St. Louis Park also
.industrial, and apartment development comprising more than
has nine private schools serving a variety of interests.
60 percent of the tax base. Commercial uses comprise 13.8 percent
Our residents speak highly of the community. In a random opinion
of the community's land area.
survey conducted in 200(1, 95 percent reported that they would mcom-
St. Louis Park has 51 parks to enjoy (11.5 percent of St. Louis Park's
mend St. Louis Park to other people, and 95 percent said they feel
land is set aside for parks). Bike trails link St. Louis Park to downtown
welcomed in the community.
APRIL 2007 MINNESOTA
CITIES \ O
Developing a Shared Sense of a Desired Future
ommunities that deal successfully
with the challenges they face have
developed a clear picture of where
they want to go and also have a
clear sense of their past.
As the International City/
County Management Association
(ICMA) explains, "A growing
number of places are using the term
`vision' to describe the fast step of the
long -range planning process. Starting
with a vision implies seeking agreement
about the desired outcome of the plan
[and] visualizing and articulating the
kind of community residents want in
the future, which might be defined as
five or 10 or even 20 years hence."
A community's vision should reflect
the common values of that commu-
nity; at the same time, however, it needs
to be inclusive of the diverse popula-
tions which make up that community.
Moreover, a community vision is not
a "cookie cutter" type of document.
A vision should reflect those qualities
that make a community unique.
Having a vision can motivate
community residents; it gives them a
goal. It must be remembered, how
ever, that a vision is an ideal; it may
not attained in its entirety and for
that matter it probably won't be. But
it can and should guide community
actions. Moreover, a community vision
is not dogma, set in stone. A commu-
nity should revisit its vision often, to
account for changes in the community's
environment.
A long -term community vision
helps guide the community's short-
term strategic decisions; each immedi-
ate policy should fit in the plan to reach
the overall goal.
For example, the community of
Broomfield, Col., developed a simple,
long term vision —to be its own city
and countyA series of annexations in
the 1970s had resulted in Broomfield
By Derek Okubo
being located in four different counties,
creating a logistical nightmare in terms
of coordinating services and enacting
any community-wide decisions.'
With this long -term vision in mind,
short-term goals were clearly definable:
create community spirit; run a refer-
endum campaign, etc.The result was
that Colorado's voters on Nov. 2, 1998,
voted to approve the formal creation of
the city and county of Broomfield.
Some questions a community can
ask to evaluate whether or not it has a
vision, and whether or not that vision is
widely held, are:
• Is there a shared sense of a desired
future for the community?
• Has the community completed a
broad strategic plan?
• Does the community have a positive
Self-image?
• Does the community preserve and
enhance what is special and unique?
• Does the community proactively
monitor critical issues?
• Does the community deal with
problems before they become crises?
One way of achieving these goals
is through a community- visioning
project. Such a process brings together
all sectors of a community to identify
problems, evaluate changing condi-
tions, and build collective approaches
to improve the quality of life in the
community.
To establish a vision for the fixture
and pride in past accomplishments
requires broadly participatory strategic
planning activities. These activities can
take many forms." Goal for" or "Year
2010" projects are examples of processes
that have been undertaken across the
country.
For example, beginning in 1995
Saranac Lake Village, New York, a
winner of the National Civic League's
All- America City Award in 1998, spent
over 700 hours evaluating who they
were and where they wanted to go.
A cross - section of the community fast
compiled a list of the community's
strengths and weaknesses (referring to
weaknesses as opportunities).The city
then used this information to create
a mission and vision statement.The
result was "Saranac Lake: 2001 -
A Five Year Strategic Plan for Com-
munity Revitalization."
Sharing in problem - solving and
planning for the future as a commu-
nity is an empowering experience
that raises the community's collective
self - esteem and pride in their commu-
nity When citizens are brought into
the community vision /creation pro-
cess, they become invested. The com-
munity vision that emerges is theirs,
and they become stakeholders in their
community's future. r
Derek Okubo is vice president of the
National Civic League. For information
on how the concepts and techniques pre-
sented in this article can be applied in your
community, contact NCL at ncl@ncl.
Ing, unvm.rtcl.org, or (303) 571 -4343.
Reprinted by permission from the NCL
web site, copyright 2007.
APRIL 2007 M INN ES OTA CI TIES oCQ') 1 1
D E M O C R A T I C L O C A L G O V E R N A N C E
Engaging Citizens for Innovation
American culture is dominated by cynicism. Paul Rogat Loeb says by encouraging citizen input,
officials can build support for innovation that creates positive national impacts. Local government
is the perfect place to start because of its agility, scale, and proximity to people.
hether you are a citizen who
wants to add her voice to pub-
lic debate on a local bonding
referendum or a city official
who wants to define your city's
role in curbing global warming,
we all hesitate in search of the
right time to speak.
Everybody waits. We wait for week-
ends to start a house project. We wait
for holidays to see family. We wait to
return a phone call or email because
a conversation might be difficult. It
doesn't matter what our role is, or how
we fit into society, we all wait.
And that's part of the problem.
There is no "perfect" time to get
involved, says Paul Rogat Loeb, author
of Soul of the Citizen: Living uath Con-
viction in a Cynical Time, a book that
explores civic engagement and encour-
ages elected officials to actively seek
public input.
"It's a myth —The Perfect Stan-
dard —that says there is a right time to
jump in," he says. "That's not the way
things work. What you have to know
is the story of why you care about an
issue.That's all "
Loeb, who is opening keynote
speaker at the League's 2007 Annual
Conference and Marketplace taking
place June 27 -29 in Duluth, says indi-
viduals shouldn't wait to get involved
until they have the answer, and officials
should encourage citizen participation
at all levels.
Citizen engagement daunting,
but worthwhile
"It's ok to say'I don't know, "' he says.
"Citizen engagement is not a quiz
By Stephanie Lake
show. Contrary to expectation, we're
most effective when we realize there is
no perfect time, no ideal circumstance
for voicing convictions. Instead, we face
a series of imperfect moments in which
we must decide what to stand for." ,
Citizen engagement can be a tough
prospect for city officials who sometimes
are battered and beleaguered by their
residents. Issues residents care about
often lack a simple solution. And, more
often than not, consensus doesn't exist.
So, the concept of actively and diligently
encouraging citizens to participate in the
public -policy debate can be overwhelm-
ing and even kind of scary.
Loeb argues, however, that officials
should undertake the daunting task
anyway. Officials should encourage resi-
dents to engage in policy, knowing it
will make their lives as officials more
difficult because the payoff is great. An
engaged public bolsters the opportunity
for officials —and cities --to take risks
on local issues that can have a positive
and cumulative national effect.
"Imagine if we see citizens as poten-
tial political resources," he says. "We
have tough things going on. The war
in Iraq. Global warming.The decline
of rural economies. Can you solve this
alone? I don't think so, not even with
the best will in the world. But if you
have active citizens... many hands make
light work."
Encouraging cften pa+Uclpadon;
overcoming cynicism
Loeb says the way to start is by going to
the people, rather than asking them to
come to you. Town hall meetings, lis-
tening sessions and hearings, and other
activities can be held in community
centers, churches, local parks, and even
homes. The danger, he warns, is in
talking only with one group.
"Sometimes you get tripped up by
who you talk with," Loeb says. "If you
only talk to a small fraction of the
community, then you have problems.
It's not ill will, it's insularity."
Another stumbling point is the ten-
dency of individuals to avoid what they
think is impolite or contentious debate,
leaving real issues languishing unresolved.
"You want to talk about the real
issues," Loeb says. "If you think the prob-
lem is real, I think it requires govern-
ment action.The tendency is not to make
waves. We have the notion that difficult
conversations will all end up like a Bill
O'Reilly or Crossfire show. Conflict is
normal.You can have a conversation."
Cynicism also can put the brakes on.
"When I was growing up;' Loeb
says, we trusted that if we spoke out,
MINNESOTA CITIES MAY 2007
government would respond. That's not
the feeling anymore. I think people
'are disenchanted, and government gets
tarred with a brush. America's prevail-
ing culture of cynicism also insists that
nothing we do can matter. It teaches
us not to get involved in shaping the
world we'll pass on to our children."
Loeb says the cynicism he perceives
exists partly because some corpora-
tions actively create doubt about gov-
ernment being able to address common
problems. Some corporations seek to
privatize everything, or leave it to the
market.And, while the market has its
place, Loeb says many problems can
only be tackled through common
action and decision- making.
"We can't afford to have private
interests undermining the chance for
the very conversations that can lead to
common solutions," he says.
One way to begin to thwart cyni-
cism is by broadening the base of the
public voice, Loeb says. His perspective
is bolstered by the Democratic Gover-
nance Project of the National League
of Cities (NLC).
The initiative seeks to encourage
officials to re- engage citizens in direct
Vork with city officials and staff —an
//increasingly important effort in a time
when public resources aren't suffi-
cient for solving public problems. NLC
points out that small- and large -group
meetings and network -based recruit-
ment are two successful democratic
principles for fostering involvement
that can be practiced by acknowledging
and welcoming a range of views —an
increasingly important step considering
rapid demographic changes in Minne-
sota that include new immigrants and
a burgeoning elderly population.The
project works to involve and connect
citizens in meetings so they can learn,
bridge barriers, and consider options
for action and planning.To learn more
about this effort, see page 11 or visit:
www.nlc.org.
"It is more difficult to engage ordi-
nary citizens than to make key decisions
without them," Loeb says. "But you
get better policy; better acceptance of
policy, and you are less insulated.You
know what ordinary people are going
through when you set up more struc-
tures for participation. It makes for better
1olitics, not drive -by decision making."
Setting standards and radical patience
Setting standards and practicing radical
patience also helps prevent the burnout
that fosters cynicism among officials
and the public.
"When we are disenchanted we can
let that bleed into everything and say
everything is corrupt," Loeb says. "But
that takes away the standard. What we
need to do is set standards for govern-
ment officials and to hold them up to it."
Radical patience is the notion that
real, urgent issues exist, but cannot be
solved all at once.
"The idea of radical patience is a bit
contradictory. It is not the same as com-
placency," Loeb says. "It recognizes the
need for urgent action in key areas, like
global warming. But also for continued
action that takes place over a course of
time. Sometimes you have to keep going
even if the initial fruits are elusive."
In the end, real citizen involvement
allows leaders to take risks. He points to
Seattle Mayor Greg Nickels' efforts to
curb global warming.
"Mayor Nickels initiated the idea
that individual cities have power to
do something about global warm-
ing," Loeb says. "He challenged local
businesses and other cities to meet or
exceed the Kyoto Protocol on global
warming.That's exceptionally powerful.
More than 450 cities have signed on,
including about 25 from Minnesota."
Loeb says Mayor Nickels recognized
something was out of control and took
a risk. The mayor saw the need for a
national solution, but also was aware
that our national leadership barely was
acknowledging the reality of global
warming, much less doing anything
about it. So, Mayor Nickels called on
cities to lead and be a pivotal part of
the solution, leveraging individual city
decisions to encourage new technologi-
cal investments and give their residents
a sense of what might be possible.
When you add it all up, the need,
importance and value of engaging citi-
zens on global warming —or any pub-
lic policy issue— comes down to loving
our children while recognizing we live
in a world of ambiguity, Loeb says.
"When we try to act, we need to
know it's not always going to be the
perfect situation. But you still need to
jump in," Loeb says. "We all love our
children. We see the importance of
giving them a chance. But on global
warming, countries that have contrib-
uted least to global warming are going
to be hardest hit.What you're asking
people to do is to change, and to recog-
nize that the life of a child in Nigeria
50 years from now is as important as the
life of your great - grandchildren."
Loeb says local government is the
perfect place to start and for national
solutions to be tested. Local govern-
ment can take risks because of its scale,
agility, and proximity to the people.
"Not all problems can be solved at
the local level. But local government
can test ideas, learn from other govern-
ments and countries, and demonstrate
that action is possible," he says. "Local
government must focus on local needs,
but when local governments make
local decisions, those decisions have an
undeniable, national cumulative effect.
If you wait because you're caught
in The Perfect Standard, you won't
accomplish anything. Real life is messy
and you have to jump in." r
Stephanie Lake is training and conferences
manager with the League of Minnesota
Cities. Phone: (651) 281 -1251.
E -mail: slake@jmnc.org.
SOUL OF A CITIZEN—
DEVELOPING A CULTURE
OF CIVIC ENGAGEMENT
Mt t Paul Loeb ¢t the
League's Annual Con-
ference acid Marketplace,.:.
June 27 -29 in Duluth.
Hcss the opening key-
note speaker and will address attendees
during the opening session slated Pram.
3:15 -5 p.m., Wednesdayjune 27.
Registration acid a full pros= schedule
are available online in theTrainuag and
Conferences section of the League . web
site at wwwJnuacorg.
MAY 2007 MINNESOTA CITIES \DC�^i
i
k.
DEMOCRATIC LOCAL GOVERNANCE
Putting the "Public" Back in Public Policy
The Citizens League has shown that citizens acting in nonpartisan roles can deliver solutions
that experts cannot on their own. The research we've done confirms that the limited role of
citizens hinders us from solving our most important policy challenges.
n 2008, Minnesota celebrates its ses-
quicentennial —its 150th anniver-
sary as a state.To mark this historic
event, the Citizens League designed
the Minnesota Anniversary Project
(MAP 150) with an unorthodox
idea in mired: Give a�vev Min-
nesota citizens a ereater role and
1 our
and
Bight now, Minnesotans contribute
' by investing their taxes (mandatory).
Voluntary contributions are generally
limited to a thumbs -up or thumbs -
down at the ballot box, a comment at
a public hearing, or a time intensive
cornmitment to a task force. Making
matters worse, media pundits talk as if
people are ignorant, stupid, apathetic,
or all of the above.
— With a redefinition of policy- making
and citizens' roles, citizens have the abil-
ity to infuse policy - making with badly
needed common sense and can-do
thinking. By overlooking this capacity,
Minnesota misses three unique oppor-
tunities.
First, citizens have information
that rs of se lost in policy -mak-
ing. They know first -hand how poli-
cies play out in their everyday lives.
For example, senior citizens know the
difficulty of trying to untangle Medi-
care Part D. Immigrants told Citizen's
League researchers that many of their
kids are bored in school —the opposite
of conventional belief. And foram e ty
taxpayers, following th — is like
trying to find the start and end o e
same noodle in a sp etti ow .
By Stacy Becker
Second, citizens are already accom-
plisliis3' ncy- makers in their roles
as parents, employees, neighbors, and
so forth. They make countless deci-
sions as they go about their everyday
lives (how far to commute, whether to
smoke, whether to work hard in school)
that have an impact on broader soci-
ety. Without people being willing and
able to carry them out, public policies
are just more words on paper. Policies
that are not built on this recognition are
doomed to be ineffective.
Third, citizens can model civil publi
discussions, ecause it's happening too
"irifrequently in our politics or media.
aCitizens can demonstrate how respect -
ftil conversations between diverse poin
of view can lead to productive policy
solutions.
The purpose of MAP 150 is to
create new civic problem - solving
capacity in Minnesota by tapping the
potential of citizens to co-produce the
common good.
Citizen Involvement a la MAP 150
During the initial phases of MAP 150,
the Citizens League conducted video-
taped interviews of citizens through-
out Minnesota; convened focus groups
of immigrants, who are new -comers to
our civic culture, and of established pub-
lic leaders; and completed an innovative,
statewide scientific survey on public -
policy priorities and civic engagement.
Our goal was to find out if people are
hopeful about their future, how they
view the role of citizens in creating a
better future, and what their policy pri-
orities are for the future.
The findings of this work highlight
significant civic challenges for all of us:
• The status quo isn't sufficient. Doing
more of the same to achieve our pol-
icy priorities simply won't work.
• Our current processes for developing
solutions promote the excessive par-
tisanship and gridlock that prevents
real problem - solving.
• We need to rethink some of the f inda-
mental roles and responsibilities of citi-
zens, governments, businesses, and other
institutions, along with the politics we
need to achieve better outcomes.
It's not that there aren't already plenty
of opportunities for citizens to weigh
in. But often these processes are simply
looking for citizens to affirm some
already decided course of action. MAP
150 envisions a different type of citizen
involvement.The current opportunities
for civic involvement may be part of the
problem. People often say they are bor-
ing, too time consuming, exclusionary,
or unproductive. Our current methods
of "engagement" simply don't work in
people's busy daily lives.
IdenWng Priorities
MAP 150's statewide poll showed that
most Minnesotans feel confident about
MINNESOTA CITIES 1 () tin \ MAY 2007
their ability to create a good future for
themselves and their families. But when
�t comes to public systems, the politi-
ca] process, and their employment secu-
rity, Minnesotans express considerable
doubts. According to the survey, 55 per-
cent are concerned about the afford-
ability of health care, and 66 percent
feel that the quality of our public edu-
cation system is in trouble.A major-
ity think that too much power is in the
hands of large corporations.
The most pressing concern is con-
trolling taxes, especially property taxes.
It's not that people aren't willing to
pay taxes; some are willing to pay even
higher taxes for their policy priori -
ties.Theyjust don't understand what
they're gettirfg tor me money.
n about
health -care, education, and taxes runs
an undercurrent of vulnerability: these
are fundamental systems that underpin
our society. Government, employers,
and the health care industry are some
of the key institutional "anchors" in our
lives, and trust in them is weakening.
It's one thing to be proudly self -reli-
ant in a structured, dependable system.
It's another when that system cannot
The trusted or counted on to be there
when you need it.
Politics as usual is making things
worse. Political processes are being used
to further polarize and divide people
grappling with and uncertain about
change rather than to solve the issues
these citizens care about.The Citizens
League is deeply troubled by this, as the
people of Minnesota should be. But we
take our lead from citizens who believe
Minnesota can solve its problems. Sur-
vey respondents were very positive
about our capacity to solve problems,
and more than 50 percent said citizens
themselves can do more to help solve
these public problems.
The question for MAP 150 is:
How can we integrate the confidence
and ability Minnesotans use in solving
their individual, everyday problems
into solving public problems?
MAP 150 policy agenda
Over the next 18 months, the Citizens
League will experiment with new
forms of policy- making in areas Min-
nesotans care about most.We know
the processes have to be interesting,
meaningful, and produce real results—
MAY 2007
in a word, they need to be different.
We'll work with groups of citizens in
partnership with political, community,
and business leaders to address four
questions.
How can politics become more func-
tional in solving society's shared prob-
lems? The search for common ground
is not a struggle to force everyone to
think the same way. It is the search for
meaningful and civil forms of pub-
lic discussion, so we can learn from
one another and challenge ourselves to
grasp new solutions.
MAP 150 has some exciting dem-
onstration projects to test whether col-
lective decision- making can improve
public processes and outcomes. For
example, some of the most politically -
charged decisions at the local level
involve development projects and land
use. The public processes and politi-
cal decision - making are often sub par
because the issues are complicated, time
is short, and self - interest runs high.The
tools exist to develop simulation models
where citizens could explore the impli-
cations o£ various development deci-
sions, in a face -to -face meeting or at
home.
What can students teach us about
how school and community need to
change so we see dramatic improvements
in student achievement? Minnesotans
are at a tipping point about K -12 edu-
cation. Two-thirds think public educa-
tion is in trouble. What is lost in all the
expert -led discussions are the students.
Rarely do we talk about what will
motivate students to excel, or how oth-
ers can help them excel. The Citizens
League believes asking this question
will bring desperately needed insight
and fresh ideas into a stale and unpro-
ductive discussion.
How can we make our health care
system more affordable and secure,
regardless of a person's work situation?
Far too many Minnesotans find our
health care system to be a source of
vulnerability: 39 percent say the pos-
sibility of losing their insurance if they
lose or change jobs is a major problem
for them, and 28 percent say that pay-
ing the cost of a major illness is a major
problem. Minnesotans believe health
care is of such paramount importance
that it shouldn't be dependent on
employment status.They are skeptical
of the health -care industry when it
MINNESOTA CITIES
comes to cost control. But they are not
simply casting blame; they know that
they too bear responsibility. Minneso-
tans want costs under control, with an
emphasis on prevention.
How can we remove the mystery from
how our taxes are used? Taxes support
the common goals we wish to achieve.
If it's not clear how tax dollars are being
used, it is more difficult to accomplish
meaningful systems reform. But over
the years, Minnesota's tax system has
become confusing and overly compli-
cated.The system of transfers between
units of governments makes it virtu-
ally impossible to understand where tax
dollars are going or who should be held
accountable for their use. oft surpris-
in ei ht in 10 Minnes look -
ing for more clarity in how their taxes
are spent.
e-7 a hook at so called "truth -in-
taxation" (TN'f� notices. With the focus
solely on how much levies are proposed
to be increased, the only thing a citizen
can do at a TNT hearing is complain
about higher taxes. The TNT fortes
utterly fail at fostering informed discus-
sion and comment about what services
citizens want and what they are willing
to pay for them. MAP 150 will work
with citizens to develop an alternative
TNT statement that gives taxpayers the
meaningful information they want.
Next Steps
The mission of the Citizens League is to
build civic capacity in Minnesota- -
to build common ground and improve
the problem - solving capacity of Minne-
sotans. For the Citizens League, MAP
150 is an opportunity to achieve this
mission —to stretch how we engage
with citizens; to have confidence in
citizens' interest in the common good;
to harness an enormous, but mostly
untapped, resource in solving the most
vexing issues of today and of our chil-
dren's future world: the collective wis-
dom of citizens.
To learn more about the MAP 150
project, visit: www.map150.org.To
get involved, contact Erin at erin@
map 150.org. It
Stacy Becker is MAP 150 project director.
She is the former budget director and former
public works director with the city of St. Paul.
1 ©(c\
10 Strategic Governance: A Community Integration Process
overnance is more than respon-
sive representation; it is also
responsive representation. And
it also is responsible stewardship
that protects the quality and Vital-
ity of a community in a manner
that values its future and creates
a sense of expanding well-being
among its citizens. For this reason, the
governing body must recognize, respect,
and integrate all the forces impinging
upon, and trying to influence, the
community's direction and priorities.
It achieves this integration by:
■ Defining and communicating a vision
of what the governing body wants
the community to become as a result
of its leadership actions. This vision
•literally is a projection of what the
community will be five to 10 years
in the future as a direct result of the
governing body's efforts and those of
other key groups involved in shaping
the community's future.
• Developing a frill awareness and appre-
ciation of the operating and economic/
political environment in which that
vision is to be fulfilled by the govern-
ing body and community action.
• Establishing direction through goals,
budgets, and programs that support
attainment of the vision and objec-
tively reflect the realities of the oper-
ating environment.
• Providing policies and decision -
making guidelines to staffs, boards and
commissions, and advisory groups that
focus community energies and priori-
ties toward achievement of the vision.
• Communicating with all citizens to
articulate the vision, attain commu-
nity support and citizen involvement,
and foster an atmosphere of trust
and confidence in the community's
elected leadership.
• Building leadership coalitions with
other "power" groups within the com-
munity or region who, by combining
By Carl H. Neu, jr.
their forces and leadership agendas,
make possible or accelerate attainment
of key components of the vision.
In carrying out the process outlined
above, one must recognize also that a
subtle and pervasive revolution is taking
place that substantially alters how
elected officials interact with and
represent the electorate.
John Naisbitt, in his best selling
book, Megatrends, clearly identified
this key social trend and predicted it
would revolutionize local government
throughout America. It has; and in the
process, it has also altered the role of
elected governing bodies--especially
city councils and county commissions.
They are no longer primarily "repre-
sentatives" and decision - makers; they
have become catalysts for building con-
sensus and coalitions for change.
Representative government, in
which key decisions affecting com-
munities' futures are made solely by
elected leaders, is becoming a myth.
Legislatures historically were chosen to
represent electors; decide crucial issues;
and set the Hiles, policies, and laws that
guided a community. Today, people who
are affected by a decision are becoming
progressively more desirous of involve-
ment in framing the community's
vision and the decision - malting process
used to determine actions and programs
for the attainment of that vision.
The new working order represents a
partnership between elected and elector
that emphasizes education and commu-
nication as a forerunner to action.The
recent emphasis on communication by
mayors and councils in many cities is
symptomatic of the phenomenon.
City -vide and ward communication
meetings, neighborhood referral pro-
cesses, and "town meeting" discussions
on critical issues all reflect conscious-
ness of this trend and its effect on vital
community decision- making processes.
The role of the elected official in
this new working partnership with the
elector is to:
■ Identify and focus issues that need to
be addressed.
■ Facilitate sharing of information,
communication, and education of
electors on relevant issues.
■ Act as the integrator of divergent
opinions and groups.
• Develop consensus on the community
vision and appropriate goals and
actions to be taken.
• Ratify the emergent consensus
through legislative action.
■ Implement programs, policies, and
projects created by the legislative
action in reflection of the community
consensus.
• Maintain support for the vision and
implementation of actions taken.
This revolution in public decision -
making literally is turning the tradi-
tional governing process upside down.
Municipal governance now is a pro-
cess for the integration of potentially
conflicting energies into directions
and cooperative efforts that benefit the
conununity's future.The role ofinte-
grator of these energies belongs to the
governing body The quality of its per-
formance in carrying out this role is
determined by its ability to act as an
effective parmer with the electorate,
and by the supportive contribution and
behaviors of each of its members. r
Carl H. Neu,Jr. is executive vice president
of Neu and Conepany, a local government
consultancy firm in Lakewood, Col. Web
site: www.carlam.eom. 02006. All
rights reserved. Excerpted with permission
of the author
Mr. Neu will present at the LMC 2007
Leadership Conference for Newly Elected
Officials. Seepage 26 for details, or visit
the LMC web site at: www.Imnc.org.
NOVEMBER 2006 tai l N NESOTA CITIES {���� 1 3
• Resolution No. 13292
A RESOLUTION ESTABLISHING A POLICY AND GUIDELINES FOR THE
USE OF ELECTRONIC COMMUNICATIONS BETWEEN CITY COUNCIL
MEMBERS
WHEREAS, the use of electronic communications is increasing as a means of
communications in all parts of our society; and,
WHEREAS, information received or discussed through electronic means by a
quorum of a public body including the Hutchinson City Council could be considered a
violation of the Open Meeting Law; and,
WHEREAS, the City Council in an effort to fully comply with the provisions in
spirit of the Minnesota Open Meeting Law desires to define guidelines regarding the use
of electronic communication among its members, members of the public and city staff,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON
That the guidelines for electronic communications between City Council
• Members in the City of Hutchinson attached hereto as Exhibit A is hereby adopted.
Adopted by the City Council this day of
2007
ATTEST:
Gary D. Plotz
City Administrator
•
Steven W. Cook
Mayor
1 O C S)
0
•
GatdeRom for
Flechanic Commanimdons berweea Couuell Members
in the City ofAetehlusoo
These guidelines apply to all members of the City Cormcil end all members of Council
and City committees, commissions, sub-committxa etc. in the City o(Hutchiason.
For purposes of these guiddiom, reference to Council Members includes members of all
other city eonmullees and groups subject to the Open Mating Law. Reference to the
Council shell include all such groups and meetings. -
For papa of these guidelines, "electronic means" means email, instant.m^ —g-lnv
chahvoms, and related electronic conversation.
For purposes of these guidelines, "City Administ aue mane the city cleric, manager,
administrator or his/her designee.
These gu•deines apply regardless of whether the Council Member is using a city-
provided email address and accoont, higlocr peal email address or account, or one
provided by his/her employer.
M"ting ararerlafr
Electronic communication of meeting materials should generally be conducted in a one -
way communication from the City Adminisiml r to the council.
• Council Mambas may receive agenda materials, bac kgramd mformafio4 and
other meeting materials via email attachment or other electronic means (snob as
file sharing) from the City Administrator.
• If a Council Member has questions or comments about materials received, wbe
should inquire via electronic means directly back the City Administrator. A
Couraal Member should not copy other committee members on his/ber inquiry.
• If the clarification is one of vehu to other Council Members, the City
Administrator may send follow-up materials or information to the council,
Materials relating to agenda items of a meeting must also be made available to the public
at the meeting.
Conanunkadon during counrU rneedngs
• Council Members will not communicate with one another via electronic mean
during a public meeting.
• Council Members will not communicate with any member of city staff via
electronic means during a public meeting.
toce)
OCS�
. • Council Members will not communicate with the public via electronic means
during a public meting.
Communicaden outside of Council meednp
• Council Members should generally act with caution when using electronic
means to communicate with one another, being mindful of the Minnesota Open
Meeting Law.
• If a Council Member wishes to share information with other members, s/he
should do so through the City Administrator. lire Council Member may request
the City Administrator distribute materials to others. The communication should
not invite response to or discussion between any Council Members, including
replies to the person making the distribution request. This should be considered a
method for providing one -way information to other members of the Council.
Again remember that materials relating to agenda items for city business must be
provided to the public at the meeting.
• Council Members will not communicate with any member of city staff via
electronic means other than the City Administrator and then only in keeping with
these guidelines.
• If a Council Member wishes to address only one other member through
electronic means on any topic related to city business, s/he can do so directly, but
should be mindful of the following:
o The communication is to be one to one. Serial communications or
successive communications to other Council Members will not be used.
• o The recipient of an electronic message or inquiry should reply only to
the sender, will not copy others on the reply and will not forward the
original email to other Council Members.
o 'the sender of an electronic message will not forward or copy the
recipient's reply to any other Council Member.
• If a Council Member receives an electronic communication from any source
related to city business and distributed to multiple Council Members (i.e., an
email sent to the entire council from a member of the public; or an email sent to
three Council Members from a local business), s/he will reply ouly to the sender.
The reply will not be copied to all on the original distribution or forwarded to any
other Council Member.
• If a Council Member receives listsery distributions, electronic newsletters, of
participates in electronic discussion forums where other Council Members are
also likely to participate (such as chat rooms), the Council Member will not reply
106c)
\ OC.S,)
• to any distribution or comment so that the reply is copied to the entire distribution
group, or any part of the group that might include other Council Members. The
Council Member will instead respond only to the sender of any message or
inquiry,
Classification and retention ojderlronlc communications
Regardless of whether electronic communication by a Council Member is taking
place on a city- provided computer, home computer or other Computer system,
classification of information as public, private or other is governed by the
Minnesota Government Data Practices Act (Minn. Stat. Chapt. 13) and should be
treated accordingly.
• Council Members should retain electronic communications in keeping with city
policies and procedures, whether such communication takes place on a city-
provided computer, home computer or other computer system.
LI
•
I O Ce)
I C) CS)
Resolution No. 13293
A RESOLUTION REAFFIRMING CITY COUNCIL LIMITS IN THE
ADMINISTRATION OF CITY AFFAIRS
WHEREAS, it is the primary responsibility of the City Council of the City of
Hutchinson to be concerned with the overall policy considerations and future
development of the City; and,
WHEREAS, the City has employed a City Administrator and other personnel to
administer the day - to-day affairs of the City; and,
WHEREAS, the City Administrator has the responsibility to supervise all other
employees of the City and consequently individual Council Members have no authority
to direct or supervise City employees; and,
WHEREAS, under Hutchinson City Charter Section 2.11, "neither the Council
nor any Council Member shall give orders to any City employee either publicly or
privately ",
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON
• That in recognition of the recitals above, the City Council, as a group or any of its
members, shall not direct individual City department directors or City employees either
in person, by phone, letter or email, or assign or direct employees to complete tasks,
conduct research, or suggest a particular way of accomplishing individual employee's
responsibilities, this all in recognition of the position of the City Administrator whose
responsibility it is to direct and supervise City employees and departmental directors.
Adopted by the City Council this
2007
ATTEST:
Gary D. Plotz
• City Administrator
day of
Steven W. Cook
Mayor
� C�S�
i'
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: City Administrator Gary Plotz
FROM: Sgt. Tom Gifferson
DATE: 12 -11 -07
RE: 1996 Chevrolet S -10 Vin:1GCDT19W9T8132461
Mr. Plotz,
The Police Department wishes to dispose of the above mentioned vehicle via public
auction on 12- 12 -07. The vehicle was acquired through a DWI related forfeiture.
It has been past practice to register forfeited vehicles in the name of Hutchinson Police
Services. At time of public auction the title was then signed by the Chief of Police or a
• department representative assigned by the Chief.
It has been recently brought to my attention that this practice may not be in line with the
city's policy for the disposal of property. We have the above mentioned vehicle scheduled
to be sold at public auction tomorrow morning at the Hotovec Auction Center.
Therefore in light of this information I would respectfully request you to bring this issue in
front of the City Council tonight, 12- 11 -07, to approve the disposition of this vehicle.
Thank you.
•
PAYROLL DATE: December 7, 2007
Period Ending Date: December 1, 2007
FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER
TO STATE AND IRS
DO NOT ISSUE CHECKS FOR THIS PAGE
AMOUNT ACCT# NAME DESCRIPTION
$26,329.71 9995.2034 WITH. TAX Employee Contribution - Federal Tax
ACCOUNT
$13,162.87 9995.2240 Employee Contribution - Soc.Security
$3,836.55 9995.2242 Employee Contribution - Medicare
$43,329.13 Sub -Total - Employee Contribution
$13,162.87
9995.2240
Employer Contribution - SocialSecury
$3,836.55
9995.2242
Employer Contribution - Medicare
Per Journal Entries
Fica
$ 26,325.74
$16,999.42
Sub -Total - Employer Contribution
Medicare
$ 7,673.10
Withholding
$ 26,329.71
$60,328.55
Grand Total -Withholding Tax Account
Total
$ 60,328.55
or 288.23
9995.2035
MN DEPT OF REVENUE
State Tax
$ 11,288.23
$15,924.03
9995.2241
PERA Employee Contribution - Pension Plan
$19,086.01
9995.2241
Employer Contribution - Pension Plan
$35,010.04
Sub -Total - PERA
$15.86 9995.2243 PERA -DCP Employee Contribution - Pension Plan
$15.86 9995.2241 Employer Contribution - Pension Plan
Para $ 35,025.90
$31.72 Sub - Total - DCP DCP $ 15.86
$35,041.76 GRAND TOTAL - PERA Total $ 35,041.76
Finance Director Approval
•
Difference
$0.00
$0.00
$0.00
R55APPYR CSV20000VO
CITY OF HUTCHINSON
By Check Number
AP Pa ment Register with Voids
Check Date
12/05/2007
-
Ck Date
GL Date
Type
Check #
Vendor
Name
Amount
12/05/2007
12/05/2007
PK
146083
'
121750
CORNERSTONE CONTRACTING
15,785.00
12/05/2007
12/05/2007
PK
146084
104353
HENKE, MARY
121.65
12/05/2007
12/05/2007
PK
146085
114928
HOLT TOURS
475.00
12/05/2007
12/05/2007
PK
1460861
1 102533
HUTCHINSON CONVENTION & VISITO
6,424.44
12/05/2007
12/05/2007
PK
146087
102038
HUTCHINSON, CITY OF
197,178.45
12/05/2007
12/05/2007
PK
146088
102489
MCLEOD COUNTY COURT ADMINISTRA
522.00
12/05/2007
12/05/2007
PK
146089
112260
MINNESOTA GREEN EXPO
93.00
12/05/2007
12/05/2007
PK
146090
124956
MUNICIPAL BOUNDARY ADJUSTMENTS
215.00
12/05/2007
12105/2007
PK
146091
120514
SPRINT
2,112.97
12/05/2007
12/05/2007
PK
146092
123802
TARGET BANK
292.09
12105/2007
12/05/2007
PK
146093
108598
WAL -MART COMMUNITY
16.73
223,236.33
Account Nu
#
223,236.33
C�
•
L
�J
•
•
R55APPYRV CSV20000VO
CITY OF HUTCHINSON
By Check Number
AP Payment Register with Voids
Check Dates
12111/2007
-
Ck Date
GL Dale
Type
Check #
Vendor
Name
Amount
12111/2007
12111/2007
PK
146094
124031
1ST CLASS TOWING INC
162.80
12/11/2007
1211112007
PK
146095
102759
AARP
310.00
12/11/2007
12/11/2007
PK
146096
102202
ABDO, EICK & MEYERS
150.00
12/11/2007
1211112007
PK
146097
102126
ACE HARDWARE
561.81
12/11/2007
12111/2D07
PK
146098
102217
AEM MECHANICAL SERVICES, INC
115.20
12/11/2007
12/1lf2D07
PK
146099
101827
AG SYSTEMS
49.25
12/11/2007
12111/2007
PK
146100
105048
ALL AMERICAN SPORTS CORP
530.52
12/1112007
12/11/2007
PK
146101
122030
ALPHA WIRELESS
53.25
12/11/2007
12111/2007
PK
146102
124950
AMERICAN MESSAGING
133.78
12/11/2007
12/112007
PK
146103
102430
AMERIPRIDE LINEN & APPAREL
296.37
12/11/2007
12/11/2007
PK
1461 OL41
1 124929
ANDERSON, MARY
40.00
12111/2007
12/11/2007
PK
146105
105204
ARCTIC GLACIER PREMIUM ICE INC
99.88
12/11/2007
12/112007
PK
146106
102273
ARNOLD'S OF GLENCOE, INC
320.56
12/11/2007
12/112007
PK
146107
111041
ARROW TERMINAL LLC
23.43
12/11/2007
12/112007
PK
146108
103032
ASPEN EQUIPMENT CO
194.75
12/11/2007
12/11/2007
PK
146109
102303
AUGUSTA BUILDING CORP
19,432.75
12111/2007
12/11/2007
PK
146110
101926
BARR ENGINEERING CO
9,839.50
12/11/2007
12/11/2007
PK
146111
102367
BELLBOY CORP
1,288.58
12/11/2007
12/11/2007
PK
1461121
1 105557
BENNETT MATERIAL HANDLING
177.86
12/11/2007
121112007
PK
146113
124951
BERGGREN, TOM
50.00
12/11/2007
121112007
PK
146114
101838
BLACK HILLS AMMUNITION
3,669.50
12/11/2007
12/112007
PK
146115
119212
BLOCK FARMS & TRUCKING INC.
6,106.56
12/112007
12/112007
PK
146116
101987
BRANDON TIRE CO
1,447.44
12/112007
12/112007
PK
146117
102752
BRAUN INTERTEC CORP
1,523.20
12/112007
121112007
PK
146118
122919
BRYAN STREICH TRUCKING
1,148.11
12111/2007
12/112007
PK
146119
102470
BUFFALO CREEK ENTERPRISES
59.52
12/11/2007
12/11/2007
PK
146120
123760
BURNETTITLE
27.83
12/11/2007
12/11/2007
PK
146121
121089
BUSHMAN, RAQUEL
366.93
12111/2007
12/1112007
PK
146122
102136
BUSINESSWARE SOLUTIONS
2,389.40
12/11/2007
12/11/2007
PK
146123
124971
C & J TECHNOLOGY INC
232.15
121112007
12/1112007
PK
146124
102456
C & L DISTRIBUTING
17,755.15
1211112007
12/1112007
PK
146125
104512
CALIFORNIA CONTRACTORS SUPPL
171.54
12/11/2007
12/11/2007
PK
146126
121311
CARQUEST OF HUTCHINSON
60.74
12/112007
12/11/2007
PK
146127
104391
CENTRAL HYDRAULICS
337.33
12/11/2007
12/11/2007
PK
1461281
102253
CENTRAL MCGOWAN
449.59
12/112007
12/11/2007
PK
146129
102060
CHANHASSEN DINNER THEATRES
2,012.00
12/112007
12111/2007
PK
146130
102227
COLLINS BROTHERS
329.40
12111/2007
12/1112007
PK
146131
124878
COMDATA CORPORATION
1,703.57
12/11/2007
12/11/2007
PK
146132
102484
CORPORATE EXPRESS
2,157.85
12/11/2007
12/11/2007
PK
146133
121640
CREEKSIDE SOILS
1.92
12/1112007
12!1112007
PK
146134
103123
CRONATRON WELDING SYSTEMS IN
462.14
12/11/2007
12111/2007
PK
146135
102289
CROW RIVER GLASS
2,100.00
1211112007
12111/2007
PK
146136
102220
CROW RIVER PRESS INC
130.07
12/11/2007
12/1112007
PK
146137
124932
CS MCCROSSAN INC
652.53
12111/2007
12111/2007
PK
146138
124958
CUSTOM INSTALLATIONS
395.00
12/11/2007
1211112007
PK
146139
104377
CUSTOM PRODUCTS & SERVICES
101.44
12/11/2007
12/11/2007
PK
146140
105158
CXT INC
241.86
12111/2007
12111/2007
PK
146141
119458
DAVE'S PALLET SERVICE
2,376.00
Void Amou
1211112007
12/11/2007
PK
146142
102488
DAY DISTRIBUTING
2,326.50
12/11/2007
12/11/2007
PK
146143
102698
DEVRIES, RANDY
30.56
12/1112007
12/11/2007
PK
146144
121697
DIMLER, KYLE
63.05
12/11/2007
12/11/2007
PK
146145
102710
DOMINO'S PIZZA
42.48
12/1112007
12/11/2007
PK
146146
104084
DONOHUE &ASSOCIATES
28197
12/1112007
12/11/2007
PK
146147
102275
DPC INDUSTRIES INC
2,928.64
12/11/2007
12/1112007
PK
146148
113181
DROP -N-GO SHIPPING, INC
54.15
12/1112007
12/11/2007
PK
1461491
1 124930
DUESTERHOEFT, LINDA
40.00
12/1112007
12/11/2007
PK
146150
102647
DYNA SYSTEMS
196.44
12/11/2007
12/1112007
PK
146151
122792
EARTHLY DELIGHTS, LTD.
4,842.84
12/11/2007
12/11/2007
PK
146152
102726
ECOLAB PEST ELIM
56.45
12/1112007
12/11/2007
PK
146153
102354
ECONO FOODS
311.38
12/11/2007
12/11/2007
PK
146154
103001
EDAM
200.00
12/11/2007
1211112007
PK
146155
105555
EHLERS & ASSOCIATES INC
7,700.00
12/11/2007
12/11/2007
PK
146156
120855
EVENT SOFTWARE
945.00
12/11/2007
12/11/2007
PK
1461571
1 102339
EWING, BRENDA
8.82
12/11/2007
12/11/2007
PK
146158
110034
EXTREME BEVERAGE LLC
224.00
12/1112007
12/11/2007
PK
146159
103355
FAITH LUTHERAN CHURCH
250.00
12111!2007
12/11/2007
PK
146160
102223
FARM -RITE EQUIPMENT
3.47
12/11/2007
12/11/2007
PK
146161
104137
FASTENAL COMPANY
225.69
12/11/2007
12/11/2007
PK
146162
121519
FEDEX
32.46
12111!2007
12111/1007
PK
146163
102094
FISHER SCIENTIFIC
321.32
12/11/2007
12/11/2007
PK
146164
103905
FORCE AMERICA
30.41
1211112007
12/11/2007
PK
1461651
120902
FRONTIER PRECISION INC
475.00
12111/2007
12/11/2007
PK
146166
124972
G & J AWNING & GEORGE QUAST
2,000.00
12/11/2007
12/1112007
PK
146167
102526
G & K SERVICES
603.22
12/11/2007
12/11/2007
PK
146168
122812
GE OSMONICS INC
55,216.00
12/11/2007
12/11/2007
PK
146169
103340
GEB ELECTRICAL INC
161.50
12/11/2007
12/11/2007
PK
146170
123363
GMS INDUSTRIAL SUPPLIES INC
58.10
12111/2007
12/11/2007
PK
146171
102333
GOLDEN TONGUE
231.00
12/11/2007
12/11/2007
PK
146172
102087
GRAINGER
317.59
12/11/2007
12/11 /2007
PK
146173
105562
GRANIT BRONZ
147.44
12/11/2007
12/11 /2007
PK
146174
122907
GRIDOR CONSTRUCTION
11,200.00
12/11 /2007
12/11/2007
PK
146175
101874
GRIGGS & COOPER & CO
13,070.82
12/11/2007
12/11/2007
PK
146176
102783
HAARSTAD, EARL
64.00
12/11/2007
12/11/2007
PK
146IT71
1 102528
HAGER JEWELRY INC.
53.25
12/11/2007
12/11/2007
PK
146178
102451
HANSEN DIST OF SLEEPY EYE
1,587.10
12/11/2007
12111/2007
PK
146179
102089
HANSEN GRAVEL
1,632.64
12/11/2007
1217112007
PK
146180
101958
HANSEN & VASEK CONSTRUCTION
7,430.00
12/112007
12/11/2007
PK
146181
102412
HAWKINS INC
2,419.65
12111 /2007
12/1112007
PK
146182
103240
HEMMAH, KATHY
21.90
12/11/2007
12/11/2007
PK
146183
102701
HENRY'S WATERWORKS INC
426.72
12/11 /2007
1211112007
PK
146184
116866
HEWLETT - PACKARD CO
55180
12/11/2007
12/11/2007
PK
1461851
102518
HILLYARD / HUTCHINSON
846.42
12/11/2007
12/1112007
PK
146186
123081
HJERPE CONTRACTING
11,434.50
12/11/2007
12/1112007
PK
146187
102119
HOLT TRUCK CENTER
468.10
12/11/2007
12/1112007
PK
146188
102961
HRA
450.00
12/11/2007
12/11/2007
PK
146189
121947
HSBC BUSINESS SOLUTIONS
10.37
12/11/2007
12/11/2007
PK
146190
102363
HUTCH SPORT SHOP
264.00
12/11/2007
12/11/2007
PK
146191
102139
HUTCHINSON AREA CHAMBER OF C
30.00
12111/2007
12/11/2007
PK
146192
122063
HUTCHINSON AREA HEALTH CARE
1,908.00
12/11/2007
12/11/2007
PK
1 1461931
1027971
HUTCHINSON AREA UNITED WAY
14.97
0
•
11
•
11
•
12/11/2007
12/1112007
PK
146194
102530
HUTCHINSON CO -OP
8,588.41
12111/2007
12111/2007
PK
146195
102537
HUTCHINSON LEADER
7,311.15
12111/2007
12/11/2007
PK
146196
102805
HUTCHINSON SAFETY COUNCIL
250.00
12/11/2007
12/11/2007
PK
146197
121987
HUTCHINSON SENIOR ADVISORY B
1,518.75
12/1112007
12/11/2007
PK
146198
102541
HUTCHINSON TELEPHONE CO
7,432.74
12/1112007
12/11/2007
PK
146199
105161
HUTCHINSON UTILITIES
105,166.41
12111/2007
12/11/2007
PK
146200
102543
HUTCHINSON WHOLESALE
92118
12/11/2007
12/11/2007
PK
1462011
1 102038
HUTCHINSON, CITY OF
321,500.00
12/11/2007
12/11/2007
PK
146202
102038
HUTCHINSON, CITY OF
123,600.00
12/11/2007
1211112007
PK
146203
102038
HUTCHINSON, CITY OF
37,627.00
12/11/2007
12/1112007
PK
146204
102635
HUTCHINSON, CITY OF
6,817.26
12/11/2007
12111/2007
PK
146205
103099
HUTCHINSON, CITY OF
127,567.50
12/1112007
12/11/2007
PK
146206
103246
HUTCHINSON, CITY OF
15,464.76
12/11/2007
12/1112007
PK
146207
103606
INDEPENDENT EMERGENCY SERVIC
75.00
12/11/2007
12/1112007
PK
146208
102779
INDEPENDENT SCHOOL DIST. #423
22,337.37
12/11/2007
12/1112007
PK
1462091
103051
INFRATECH
8,267.94
12/11/2007
12/1112007
PK
146210
117018
INTERNATIONAL CODE COUNCIL IN
70.00
12/11/2007
12111/2007
PK
146211
103520
INTERSTATE BATTERY SYSTEMS Of
202.17
12/11/2007
12/11/2007
PK
146212
105375
J & J EROSION CONTROL SERVICE
134.00
12/11/2007
12/11/2007
PK
146213
102062
JACK'S UNIFORMS & EQUIPMENT
337.74
12/1112007
12/11/2007
PK
146214
121990
JAY MALONE MOTORS
1,433.00
12/11/2007
12/1112007
PK
146215
102208
JEFF'S ELECTRIC
2,536.67
12/11/2007
12/11/2007
PK
146216
101938
JOHNSON BROTHERS LIQUOR CO.
9,529.26
12/1112007
12111/2007
PK
1462171
102555
JUUL CONTRACTING CO
16,928.00
12/11/2007
12111!2007
PK
146218
120122
KOSEK, JEFF
1,435.00
12/11/2007
12/11/2007
PK
146219
105697
KQIC -0102
654.00
12/11/2007
12/1112007
PK
146220
102123
KRISHNAMOORTHI, CHITRA
6.03
12/11/2007
12/11/2007
PK
146221
102561
L & P SUPPLY CO
5,354.17
12/11/2007
12/11/2007
PK
146222
101991
LAKES GAS CO.
609.33
12111/2007
12/11/2007
PK
146223
124403
LANDFORM
8,148.59
12/11/2007
12/11/2007
PK
146224
124931
LIEPKE, KELLI
160.00
12/11/2007
1211112007
PK
146225
104499
LOCATORS & SUPPLIES
309.67
12/11/2007
12/11/2007
PK
146226
101984
LOCHER BROTHERS INC
21,381.38
12/11/2007
12/1112007
PK
146227
102145
M -R SIGN
948.67
12/11/2007
12/1112007
PK
146228
102093
MANKATO MACK SALES
305.70
12/11/2007
12/11/2007
PK
146229
124910
MAYTAG LAUNDRY & CAR WASH
518.02
12/11/2007
12/11/2007
PK
146230
102573
MCLEOD COOP POWER ASSN
800.00
12/11/2007
12/11/2007
PK
146231
102489
MCLEOD COUNTY COURT ADMINIST
1,150.00
12/11/2007
12/11/2007
PK
146232
103046
MCLEOD COUNTY RECORDER
46.00
12/11/2007
12/11/2007
PK
146233
103910
MCNICHOLS CO
226.71
12/1112007
12/11/2007
PK
146234
102574
MEEKER WASHED SAND & GRAVEL
4,058.84
12/1112007
12/11/2007
PK
146235
112400
MENARDS - HUTCHINSON
537.82
12/11/2007
12/1112007
PK
146236
102131
METRO ATHLETIC SUPPLY
150.64
12/11/2007
12/1112007
PK
146237
122975
MID AMERICAN SPECIALTIES
718.55
12/11/2007
12/1112007
PK
146238
124968
MILLIKEN & COMPANY
271.55
12/11/2007
12/11/2007
PK
146239
102575
MINI BIFF
75.82
12/11/2007
12/11120071
PK
146240
102449
MINNESOTA CHILD SUPPORT PAYMI
223.93
1211112007
12/1112007
PK
1462411
101947
MINNESOTA DEPT OF LABOR & INDL
15.00
12/11/2007
12/11/2007
PK
146242
102582
MINNESOTA ELEVATOR INC
117.17
12/11/2007
12/11/2007
PK
146243
110869
MINNESOTA PETROLEUM SERVICE
1,456.95
12/11/2007
12111/2007
PK
146244
105157
MINNESOTA SHREDDING
57.95
12/11/2007
12/11/2007
PK
14624511
102583
MINNESOTA VALLEY TESTING LAB
1,119.30
12/11/2007
12/11/2007
PK
146246
124133
MODERN TOWING
74.55
12/11/2007
12/11/2007
PK
146247
118643
NAPA AUTO PARTS
40107
12/11/2007
12111/2007
PK
146248
108780
NELSON, MARGIE
40.00
1211112007
121112007
PK
146249
114919
NORTH SHORE ANALYTICAL INC
125.00
12111!2007
12/11/2007
PK
146250
103014
NORTHERN BUSINESS PRODUCTS
218.55
12111/2007
12/1112007
PK
146251
119452
NORTHLAND CHEMICAL CORP
521.96
17/11/2007
12/11/2007
PK
146252
122214
O'REILLY AUTO PARTS
416.84
1211/2007
12111/2007
PK
1462531
1 122948
OFFICE DEPOT
107.07
l Zl 1/2007
12/11/2007
PK
146254
124333
OLSEN COMPANIES
362.10
1211112007
12/11/2007
PK
146255
104597
OPS SYSTEMS
3,800.00
12/1112007
12/11/2007
PK
146256
107535
PATRICK, STACEY
60.OD
12/11/2007
12/1112007
PK
146257
124952
PETERSON, JUDY
21.49
12/1112007
12/11/2007
PK
146258
101853
PHILLIPS WINE & SPIRITS
8,731.D4
12111/2007
1211112007
PK
146259
101903
POPP, JIM
27.75
12/11/20071
12/11/2007
PK
146260
102445 1
POSTMASTER
1,330.00
12/11/2007
12/11/2007
PK
146261
102493
PREMIER TECH PACKAGING
1,126.61
12/11/2007
12/11/2007
PK
146262
102157
PRINCE OF PEACE SENIOR APT. IN
18,355.19
12111/2007
1211/2007
PK
146263
114391
PRO AUTO & TRANSMISSION REPAII
545.72
12/11/2007
12111/2007
PK
146264
102598
QUADE ELECTRIC
112.77
12/11/2007
12/1112007
PK
146265
102052
QUALITY WINE & SPIRITS CO.
7,197.39
12/11/2007
12/1112007
PK
146266
117434
R & J TOURS INC
370.84
12/11/2007
12111/2007
PK
146267
102398
R & R EXCAVATING
14,369.15
12/11/2007
12/1112007
PK
146268
102604
R & R SPECIALTIES INC
316.23
12/11/2007
12/11/2007
PK
1462691
1 113326
RAININ INSTRUMENT, LLC
72.50
12/11/2007
12/11/2007
PK
146270
124356
REFLECTIVE APPAREL FACTORY INI
39.78
12/11/2007
12/11/2007
PK
146271
121176
REINER ENTERPRISES, INC
1,957.03
12/11/2007
1211112007
PK
146272
114011
REINER, LORETTA
43.00
12111/2007
1211112007
PK
146273
121938
RELIABLE OFFICE SUPPLIES
4744
12/11/2007
12/11/2007
PK
146274
101891
RIEBE SOD CO
875.00
12/11/2007
12111/2007
PK
146275
124209
RIES FARMS
41,006.64
12/11/2007
12/11/2007
PK
146276
104917
ROYAL TIRE
805.55
12/11/2007
12/11/2007
PK
146277
121677
RUCKS, CAMERON D.
921.60
12/11/2007
12111/2007
PK
146278
102225
RUNNING'S SUPPLY
327.33
12/11/2007
12111/2007
PK
146279
102621
SALTMAN LLC
426.48
12/11/2007
12/11/2007
PK
146280
118446
SAM'S TIRE SERVICE
793.67
12/1112007
12/11/2007
PK
146281
102436
SARA LEE FOOD SERVICES
125.12
12/11/2007
1211 V2DO7
PK
146282
102606
SCHMELING OIL CO
47,117.35
12/11/2007
12111/2007
PK
146283
109801
SCOTT'S WINDOW CLEANING SERVI
63.90
1211/2007
12111/2007
PK
146284
115821
SEPPELT, MILES
97.00
1211/2007
1211112007
PK
1462851
1 102605
SEWING BASKET
66.82
12/11/2007
12/11/2007
PK
146286
102609
SHOPKO
113.07
1211/2007
1211/2007
PK
146287
103620
SIEMENS WATER TECHNOLOGIES C
7,001.71
1211/2007
12111/2007
PK
146288
120861
SKYVIEW DAIRY INC
59,167.74
12/11/2007
12/11/2007
PK
146289
120514
SPRINT
36.36
12/11/2007
12/1112007
PK
146290
124959
SPS COMPANIES INC
2,058.50
12/11/2007
12/11/2007
PK
146291
102612
STANDARD PRINTING
160.82
12111/2007
12111/2007
PK
146292
123568
STOCKMAN TRANSFER, INC.
158.40
12/11/2007
12/11/2007
PK
1462931
118862
STRATEGIC EQUIPMENT
717.86
12/11/2007
12/11/2007
PK
1462941
1 124873
STRUTHERS, JESSICA
54.27
1211/2007
12/11/2007
PK
146295
124973
STUART NELSON BUILDERS
51119
12/11!2007
12/1V2007
PK
146296
121020
1
TAPS -LYLE SCHROEDER
20.00
1211/2007
12/11/2007
PK
1462971
102659
TEK MECHANICAL
1,277.08
0
•
0
•
•
12/11/2007
12111/2007
PK
146298
120834
TELEDYNE ISCO, INC.
264.12
12/11/2007
12/11/2007
PK
146299
122895
TEWS TRUCKING INC.
1,541.37
12/11/2007
12/11/2007
PK
146300
103870
THOMSON WEST
321.63
12/11/2007
12/11/2007
PK
146301
105540
TONY FORCIER TRUCKING
1,257.50
12/11/2007
12/11/2007
PK
146302
102620
TRI COUNTY WATER
25.56
12/11/2007
12/11/2007
PK
146303
102619
TWO WAY COMMUNICATIONS INC
632.79
12/11/2007
12/11/2007
PK
146304
102624
UNITED BUILDING CENTERS
80.46
12/1112007
12/11/2007
PK
1463051
1 102625
UNITED LABORATORIES
342.60
12/11/2007
12/11/2007
PK
146306
119701
UNUM LIFE INS COMPANY OF AMER
3,295.20
12/11/2007
12/11/2D07
PK
146307
103210
USA BLUE BOOK
3,343.69
12/11/2007
12/11/2007
PK
146308
124019
USPS - HASLER
1,553.62
12/11/2007
12/112007
PK
146309
101974
VIKING BEER
6,334.85
12/11/2007
12/1112007
PK
146310
102132
VIKING COCA COLA
500.36
12/11/1007
12)112007
PK
146311
122357
WASTE MANAGEMENT- SAVAGE
1,231.30
12/112007
12/11/2007
PK
146312
105122
WASTE MANAGEMENT - WINSTED
36,236.79
1211120D7
12J1 1/2007
PK
1463131
1 102929
WEIS, MARK
100.00
12/112007
12M 1/2007
PK
146314
110738
WESTMOR INDUSTRIES
382.22
12/1112007
12/112007
PK
146315
102960
WICHTERMAN, KEN
125.00
12/1112007
12/112007
PK
146316
103452
WINE COMPANY, THE
2,134.28
12/1112007
12/112007
PK
146317
102640
WM MUELLER & SONS
14,909.47
12/11/2007
121112007
PK
146318
102640
WM MUELLER & SONS
447.17
12/11/2007
121112007
PK
146319
102640
WM MUELLER & SONS
755.26
12/1112007
12/112007
PK
146320
102640
WM MUELLER & SONS
147.21
12/11/2007
12/112007
PK
1463211
1 102640
WM MUELLER & SONS
605.00
1211112007
121112007
PK
146322
105208
WOLD ARCHITECTS & ENGINEERS
342.52
121112007
12/11/2007
PK
146323
115390
WOODS, CANDICE
53.14
12/11/2007
12/112007
PK
146324
119211
WORK CONNECTION, THE
1,134.00
12/112007
121112007
PK
146325
102632
XEROX CORP
1,420.73
12111/2007
12/11/2007
PK
146326
103980
ZARNOTH BRUSH WORKS INC
670.95
12/112007
12/112007
PK
146327
105571
ZEP MANUFACTURING CO
358.80
12/1112007
12/11/2007
PK
146328
101919
AMERICAN FAMILY INS CO.
102.78
121112007
12/112007
PK
1463291
1 101872
HA.R.T.
431.07
12/112007
12/1112007
PK
146330
102635
HUTCHINSON, CITY OF
773.00
12/112007
12/1112007
PK
146331
101873
ICMA RETIREMENT TRUST
4,126.92
12/112007
12/1112007
PK
146332
101876
ING LIFE & ANN CO.
1,390.00
12/112007
12111/2007
PK
146333
102449
MINNESOTA CHILD SUPPORT PAYMI
859.32
12/11/2007
12/112007
PK
146334
101914
NCPERS LIFE INS.
636.00
12/112007
12/112007
PK
146335
101875
ORCHARD TRUST COMPANY, LLC
300.00
1,406,789.19
Account Num
1,406,78919
