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cp11-12-85 cr -' %fUTlff HUTCH INSON CITY CALENDAR WEEK OF November 10 ' TO November 16 1985' WEDNESDAY -13- 10:00 A.M. - Directors Meeting at City Hall SUNDAY -10- THURSDAY -14- MONDAY -11- VETERANS DAY CITY OFFICES CLOSED FRIDAY -15- TUESMY -12- 7:30 P.M. - City Council Meeting at City Hall SATURDAY -16- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL . TUESDAY, NOVEMBER 12, 1985 1. Call to Order - 7 :30 P.M. 2. Invocation - Reverend Harold Kelm 3. Consideration of Minutes - Regular Meeting of October 22, 1985 and Special Meeting o -November 5, 1985 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - October 1985 Action - Order report and minutes to be filed (b) Consideration of Application for Christmas Tree Sales Permit By Cynthia Beadell Action - Motion to reject - Motion to approve and issue permit (c) Consideration of Applications for Snow Removal Permits: 1. Gene Betker 2. Lloyd Christensen 3. Don Glas 4. Jim's Garden Service 5. Juul Contracting 6. Bud Reinert 7. Ed Rettmann, Jr. 8. Richard Smykalski Action - Motion to reject - Motion to approve and issue permits 5. Public Hearin - 8:00 P.M. (a) Improvement Project No. 85 -01 -40 (Watermain) (CONTINUED FROM OCTOBER 22, 1985) Action - Motion to close hearing - Motion to reject - Motion to approve project and order preparation of plans and specifications - Motion to waive reading and adopt Resolution 1 CITY COUNCIL AGENDA - NOVEMBER 12, 1985 (b) Amendments to Development Program And Tax Increment Financing Plan For District No. 4 of City of Hutchinson (Railroad Track) (CONTINUED FROM OCTOBER 22, 1985) Action - Motion to close hearing - Motion to reject - Motion to approve amendments - Motion to waive reading and adopt Resolution No. 8138 (c) Consideration of Issuing Industrial Development Revenue Bond to Erickson Oil Products, Inc. Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (d) Amending Federal Revenue Sharing Budget Action - Motion to close hearing - Motion to reject - Motion to approve amended budget - Motion to waive reading and adopt Resolution No. 8149 6. Communications, Requests and Petitions (a) Consideration of Status Reports By City Attorney: 1. Klockmann Property 2. Gutormson Property Action - (b) Consideration of Request By Director of Engineering to Attend Minnesota Public Works Association Conference November 20 -22, 1985 Action - Motion to reject - Motion to approve (c) Consideration of Request for Street Lighting On Seventh Avenue Northeast Action - Motion to reject - Motion to approve and refer to Utilities (d) Consideration of Request By Parks & Recreation Director To Attend MRPA Conference November 20 -22, 1985 Action - Motion to reject - Motion to approve (e) Consideration of Financing Alternatives for New Police Station With Recommendations From Police Station Building Committee Action - (f) Report From Personnel Coordinator On Status Of Job Descriptions For Salaried Employees • Action - FA 0 CITY COUNCIL AGENDA - NOVEMBER 12, 1985 7. Resolutions and Ordinances (a) Ordinance No. 16/85 - An Ordinance Establishing Designated Municipal Streets As "Truck Routes" Action - Motion to reject - Motion to waive second reading and adopt (b) Resolution No. 8150 - Transferring $25,000 From Liquor Store To General Fund Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 8151 - Resolution of Appreciation To Ward Haugen Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Report On Status Of Fire Station Heating System Action - (b) Consideration of Awarding Bid for 1985 Grading Project (DEFERRED OCTOBER 22, 1985) Action - Motion to reject - Motion to approve and award contract - Motion to waive reading and adopt Resolution (c) Consideration of Appointing City Solid Waste Management Committee Action - Motion to reject - Motion to approve appointments and adopt Resolution 9. New Business (a) Consideration Of Preliminary Breath Tests Instruments for Police Department Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (b) Consideration Of Farmland Lease Between City And Kurt And Kenton Knutson Action - Motion to reject - Motion to approve lease (c) Consideration Of Installation Of Catch Basin In Arena Facility Parking Lot • Action - Motion to reject - Motion to approve 3 CITY COUNCIL AGENDA - NOVEMBER 12, 1985 (d) Consideration Of Recommendation Of Personnel Change In Parks And Recreation Department Action - Motion to reject - Motion to approve change (e) Consideration Of New Performance Appraisal Format For Salaried Employees Action - Motion to reject - Motion to approve new format (f) Consideration of Ordinance On Sale Of Hospital Property To Retirement Living Communities, Inc. Action - Motion to reject - Motion to waive first reading of ordinance and set second reading November 26, 1985 (g) Consideration of Soil Borings for Wastewater Treatment Plant Action - Motion to reject - Motion to approve (h) Consideration of Engineer's Report Oh Kimberly Country Estates Improvement Project Action - Motion to reject - Motion to approve engineer's report and set public hearing December 10, 1985 at 8 :00 P.M. - Motion to waive reading and adopt Resolution No. 8152 (i) Consideration of Ordering Preparation of Engineer's Report On Northwoods Avenue Improvement Action - Motion to reject - Motion to approve ordering report 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 4 0 MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 22, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Mar- lin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend John H. Longley. 3. MINUTES The minutes of the bid openings of October 7, 1985 and October 8, 1985 were approved as distributed; the minutes of the regular meeting of October 8, 1985 were tentatively approved, with Alderman Mikulecky to define what addi- tions he felt should be added to the minutes under agenda item 5 -a. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - SEPTEMBER 1985 2. PLANNING COMMISSION MINUTES DATED SEPTEMBER 17, 1985 3. HOSPITAL BOARD MINUTES DATED SEPTEMBER 17, 1985 Mayor Stearns ordered the report and minutes to be filed. (b) CONSIDERATION OF GAMBLING LICENSE APPLICATION BY HUTCHINSON BASEBALL ASSOCIATION Alderman Carls moved to approve the application and to issue license. Motion seconded by Alderman Mlinar and unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT NO. 85 -01 -40 (WATERMAIN) (CONTINUED FROM OCTOBER 8, 1985) Mayor Stearns called the continued public hearing to order at 8:03 P.M. City Engineer Priebe reported that since the October 8 Council meeting, a representative from the Health Department had reviewed the situation regarding the well. He affirmed the contents of the previous letter from the Health Department. Also, they talked to Mr. Pulkrabek. It was the Engineer's recommendation to obtain additional information in writing and to continue the hearing to the next Council meeting. It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to 1 0 j CITY COUNCIL MINUTES - OCTOBER 22, 1985 • continue the hearing. Motion carried unanimously. (b) AMENDMENTS TO DEVELOPMENT PROGRAM AND TAX INCREMENT FINANCING PLAN FOR DISTRICT NO. 4 OF CITY OF HUTCHINSON (RAILROAD TRACK) Mayor Stearns called the public hearing to order at 8:05 P.M. City Administrator Plotz reported the McLeod County Board had voted affirmatively on the amendment for the railroad track. The School Board submitted a letter stating they had no opposition to the project. Also, a letter was received from John Keefe, attorney for Bud Daggett, stating Mr. Daggett was willing to give an easement. Mr. Plotz further made reference to a letter received from 3M indicating their support of the project and need for the continued service of the railroad. It was the City Administrator's recommendation to continue the hearing since the Interstate Commerce Commission had not taken formal action on the Hutchinson railroad line. Alderman Torgerson moved to continue the hearing to November 12, 1985. Motion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY: 1. KLOCKMANN PROPERTY 2. GUTORMSON PROPERTY City Attorney Schaefer stated he had no report available at this time. (b) CONSIDERATION OF REQUEST BY ERICKSON OIL PRODUCTS FOR INDUSTRIAL REVENUE BONDS TO RENOVATE HIGHWAY 7 LOCATION City Administrator Plotz presented the request by Erickson Oil Products for industrial revenue bonds. He stated the applicant had paid the re- quired $1,000 deposit and given the City a check for $5,000 to reserve the requested entitlement (1% payment to State). Executive Director John Bernhagen reported the Community Development Corporation had taken unanimous action to approve the request. It was his recommendation to hold a November 12, 1985 public hearing. Following discussion, Alderman Torgerson moved to approve the request, to set a public hearing for November 12, 1985 at 8:00 P.M., and to waive reading and adopt Resolution No. 8143. Motion seconded by Alder- man Mlinar and carried unanimously. (c) CONSIDERATION OF REQUESTS BY FIRSTATE FEDERAL SAVINGS & LOAN ASSOCIATION City Administrator Plotz reviewed the requests by Firstate Federal and 2 CITY COUNCIL MINUTES - OCTOBER 22, 1985 reported the Maintenance Operations Director preferred the temporary construction trailer and trucks be parked in the city parking lot instead of on Hassan Street for snow removal purposes. After discussion, Alderman Torgerson moved to allow Firstate Federal to use the city parking lot (Plowman lot) to park trucks and a temporary construction trailer, with input from the Street Department regarding placement of the trailer on the lot, to stockpile gravel, to set up a crane for placing concrete planking in place, and to temporarily store structural steel, and for the City to receive from Firstate Federal a waiver to hold the City harmless. The motion was seconded by Alderman Carls and unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 16/85 - AN ORDINANCE ESTABLISHING DESIGNATED MUNICIPAL STREETS AS "TRUCK ROUTES" Following discussion, Alderman Torgerson moved to include Fifth Avenue from Dale Street to Harrington Street as a truck route. Motion second- ed by Alderman Mlinar and carried unanimously. It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to • waive the first reading of Ordinance No. 16/85 and to set second read- ing for November 12, 1985. Motion unanimously carried. (b) RESOLUTION NO. 8142 - CITY OF HUTCHINSON, MINNESOTA OVERALL STEP 2 COMMITMENT RESOLUTION The motion was made by Alderman Mlinar to waive reading and adopt Reso- lution No. 8142. Alderman Mikulecky seconded the motion, and it unani- mously carried. (c) RESOLUTION NO. 8144 - TRANSFERRING $31,000 FROM GENERAL FUND TO RECREATIONAL BUILDING AND POOL CONSTRUCTION FUND Alderman Mlinar moved to waive reading and adopt Resolution No. 8144. Motion seconded by Alderman Torgerson and carried unanimously. (d) RESOLUTION NO. 8145 - RESOLUTION AUTHORIZING COMPENSATORY TIME FOR SALARIED EMPLOYEES (REQUESTED BY ALDERMAN PAT MIKULECKY) Alderman Mikulecky moved to waive reading and adopt Resolution No. 8145. Motion seconded by Alderman Torgerson and failed four to one, with Alderman Mikulecky voting aye and Aldermen Carls, Mlinar, Torger- son, and Mayor Stearns voting nay. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to direct this item to the Personnel Coordinator to reevaluate and update all respective job descriptions for salaried employees. Motion carried four to one, with Alderman Mikulecky voting nay. 3 CITY COUNCIL MINUTES - OCTOBER 22, 1985 8. UNFINISHED BUSINESS (a) REPORT ON STATUS OF FIRE STATION HEATING SYSTEM City Administrator Plotz reported the City had received letters from RCM and Korngiebel Architecture regarding the fire station heating system. To date, the promised inspection had not been done by Carrier. After discussion, Alderman Torgerson moved to continue the progress re- port to the next Council meeting. Motion seconded by Alderman Carls and unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR 1985 GRADING PROJECT Alderman Mlinar moved to defer this item until the November 12 Council meeting. Motion seconded by Alderman Carls and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Alderman Carls moved to authorize discontinuation of service at noon on October 28 unless other arrangements had been made. Motion seconded by • Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF ESTABLISHING CITY SOLID WASTE MANAGEMENT COMMITTEE Mayor Stearns commented on his concern about solid waste and requested permission to establish a City Solid Waste Management Committee by adoption of a Resolution at the next Council meeting. Alderman Torgerson moved to approve preparation of a Resolution for committee appointment. Motion seconded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION OF REQUESTING RETURN OF CITY'S DEPOSIT FOR UNUSED PORTION OF IRB BOND ALLOCATION City Administrator Plotz reported that October 31, 1985 was the dead- line on IRB financing allocation. Although the City had received a letter from Frank Fay stating he would not complete the hotel project, he had not completely dismissed it. Also, the Victorian Inn developer, Larry Bethke, was reconsidering use of IRB's. Therefore, the amount of the unused portion was not known at this time. Following discussion, Alderman Mlinar moved to direct the City Adminis- trator to request the return of $5,000 from the State of Minnesota to the City of Hutchinson and to include an itemized bill, including the project. Alderman Mlinar amended his motion to authorize City staff to request a refund of the City's deposit of the unused portions of IRB bond allocation by October 31, 1985. Motion seconded by Alderman Tor- 4 • CITY COUNCIL MINUTES - OCTOBER 22, 1985 gerson and unanimously carried. (d) CONSIDERATION OF ESTABLISHING DATE FOR CANVASSING ELECTION RESULTS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to set November 5, 1985 at 9:30 P.M. as the date of canvassing the election results. Motion carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT SUBMITTED BY HUTCH AGRI -TECH WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION, WITH CONTINGENCY After discussion, Alderman Torgerson moved to approve the permit and to waive reading and adopt Resolution No. 8139. Motion seconded by Alder- man Mlinar and unanimously carried. (f) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY HUTCH AGRI -TECH WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to approve the variance and to waive reading and adopt Resolution No. 8140. Motion carried unanimously. . (g) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF MILLER TOWNHOUSE FOURTH ADDITION WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION After discussion, the motion was made by Alderman Mlinar to approve the plat and to waive reading and adopt Resolution No. 8141. Motion sec- onded by Alderman Carls and unanimously carried. (h) CONSIDERATION OF REZONING REQUEST SUBMITTED TO COUNTY BY JOHN JORGENSON (WITHIN TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION FROM PLANNING COMMISSION Following discussion, it was moved by Alderman Torgerson that the City Council had no objection to the rezoning. Motion seconded by Alderman Carls and carried unanimously. (i) CONSIDERATION OF HEARING DATE AMENDING FEDERAL REVENUE SHARING BUDGET After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to set the public hearing for November 12, 1985 at 8:00 P.M. Motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR 0 City Administrator P 1 otz commented on the Mayor's letter sent to the Interstate Commerce Commission regarding future abandonment of the Hutchinson railroad line. He stated the City Council needed to formal- 5 CITY COUNCIL MINUTES - OCTOBER 22, 1985 i ze the City's position by adopting Resolution No. 8146. The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 8146. Motion unanimously carried. Mr. Plotz reported the Fire Department was requesting the City to pay for the removal and installation of two mobil radios at a cost of $668 plus $50 for a siren speaker. Following discussion, Alderman Torgerson moved to approve the request. Motion seconded by Alderman Mikulecky and carried unanimously. (b) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson expressed concern about the intersection of School Road and Highway 7 West. After discussion, Alderman Torgerson moved to direct the City Administrator to request MN /DOT to install a flashing light at the intersection of School Road and Highway 7 West and to waive reading and adopt Resolution No. 8147. Motion seconded by Alder- man Carls and carried unanimously. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky inquired about the status of the airport zoning ap- praisals. The City Attorney stated someone in Mankato had been con- tacted, and someone would be coming out. (d) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Priebe requested Council approval of the architect's proposed landscaping for the Greencastle project. A representative of the project stated the neighborhood had been can- vassed, and the neighbors along Bradford Street were in agreement with the proposed two foot high berm and shrubbery. Following discussion, Alderman Torgerson moved to approve the concept of a two foot berm and shrubbery as recommended by Greencastle and the adjacent neighbors. Motion seconded by Alderman Carls and unanimously carried. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:45 P.M. 6 • SPECIAL MEETING TUESDAY, MINUTES HUTCHINSON CITY COUNCIL NOVEMBER 5, 1985 The special meeting of the City Council was called to order at 9:30 P.M. by Mayor Stearns. Present were: Alderman Mike Carls, Alderman John Mlinar, A 1 der- man Marlin Torgerson and Mayor Robert H. Stearns. Absent: Alderman Pat Miku- lecky. Also present: City Administrator Gary D. Plotz and Election Clerk Ken- neth B. Merrill. Mayor Stearns stated the new owner of 40 Hour Week had made application to the City for a cigarette license and non - intoxicating malt liquor license. Follow- ing discussion, Alderman Carls moved to approve the cigarette license. Motion seconded by Alderman Torgerson and unanimously carried. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the non - intoxicating malt liquor license. Motion carried unanimously. Mr. Kenneth Merrill, Election Clerk, presented to the Council the sealed en- velopes containing the count of ballots by precinct. The council members then proceeded to canvass the election returns of November 5, 1985. The motion was made by Alderman Torgerson to accept the election results as submitted and to waive reading and adopt Resolution No. 8148. Motion seconded . by Aldermen Mlinar and Carls and unanimously carried. There being no further business, the meeting adjourned at 9 :35 P.M. n e� 11 0 •oww C -404 Period in which W-19.6141 Permits issued ACT u.a tuni uroP THE CKNOUS ea PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH REPORT OF BUILDING OR ZONING (Pita correct any eNas In m rre or a I I a) PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 0103500 41 9 9999 083 a 11 26 0 2730 CENSUS USE ONLY SORER PITTMAN BLDG OFF CITY MALL 3? VASMINSTON AVE VEST HUTCHINSON NM S5350 Has the geographic coverage of this permit system changed during this period? © No O Yes - Explain in comments If so Permits were issued during this MAIL THIS Bureau of the Census lease read the instructions before period, enter (X) in box and return corm ❑ COPY TO 1201 East Tenth Street completing form. For further help, Jeffersonville, Ind. 47132 call collect (301) 763 -7244. Section 1 - NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND ItQ1" No' Number Valuation of Number Valuation of MOBILE HOMES Housing Buildings u Il�t onstruction IOmltesntal consbuction (Omit Centel Buildings Mousing (a) Inl %1 (d) (e) +�s One - family houses, detached 101 8 8 678,962 One - family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 1031 1 Three- and four - family buildings 104 1 4 115 000 Five -or -more family buildings 105 TOTAL (Sum of 101 -105) 109 9 12 793,962 Mobile homes 112 9-1 5 - - - - - -- Section 11 - NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED Its No' . Number Valuation of Number Valuation of HOUSEKEEPING BUILDINGS ildings Rooms construction f0mit camel construction (Omit cants) ildings Rooms la) Ib) (cl ldl le) lf) 1 ) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 FSection III - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED BUILDINGS Nom Number Valuation of Number Valuation of Build) ous ng t ildings ousmII units construction ( construction (Om/r cants) (a) (D) le) (d)uatsl (a) (1) Itl Amusement and recreational buildings 316 Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) 321 }. Service stations and repair garages 322 Hospitals and other institutional buildin s 323 ^t >1F Office, bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational buildings 326 1 Stores and other mercantile buildin s 327 1 33,497 Other nonresidential buildings 3261 3 1,768 Structures other than buildings 3291 �'• y , $action IV - ADDITIONS AND ALTERATIONS ac An increase in the number of housing «= units (in the housing units column, c „ enter only the number of additional 2 units) v 433 .. No change in the number of e „ housing units 434 20 62,098 - c v 2 A decrease in the number of housing , a e units (in the housing units column, 7 o - enter only the number of decreased ac li units) 435 Residential garages and carports (attached and detached) 436 1 8,192 All other buildings and structures 437 1 7 211,563 1 3,640 rLs:AsE GUNTINUE ON REVERSE SIDE --► 1 - Moving Permit 61 Permits - $1,114,720.00 Total Valuation Section V — CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of Item Na � ""ales Build Maslrtg construction construction aaltf (Owl 1tlruwa/ wilts (cowl cows) (a) 1111 Ic) Id1 Bel lf) (g1 Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings S411 I Section VI — DEMOLITIONS AND RAZING OF BUILDINGS One- family buildings attached and detached 645 Two - family buildings 646 w Three- and four - family buildings 641 Five -or -more family buildings 648 All other buildings and structures 649 Section VII — ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at 5500,000 or more entered in sections I through V. lem ND. from Sec. Description Name and address of Ownership Mars fX1 Vsluati n of ion Number of housing Number of l_y owner M builder one (Omit cents) (omit cans) units buildings (a) (b) (c) (d) (e) (1) (g) Kind of building -------------- -- - - - - - -- ❑ Private -------------------- Siteaddress - ----- ----------- ---- -- ❑Public S Kind of building -- -------------- - - -- - -- ❑Private -------------------- Sile address ____________ _____ __ ____ Public Kind of building -- ----------- ---- - - - - -- ❑Private -------------------- Sltesddress ------------- __ —__ Public Kind of building --- --- -------- --- - - - --- ❑ Private -------------------- Sileaddress _ __ ________ __ ___ _ _ __ ___ E3 Public Kind of building -- ------------ --- - -- - -- ❑Private --------------- - - --- Site sddre"a --------------- -- - - -- _ _ O Public Kind of building ------------ ----- - - - - -- ❑Private Sitasddress _______________ _____ ___ ❑Public Kind of building ---------- --- ---- - ----- C3 Private -------------------- Siteaddress --- ----- - - - - --— _— _ —____ 0Public Kind of building ---- ---------- --- - - - - -- Private -- --- --------------- Slteaddress _______________________ �PUblic Kind of building - ----- --- ------ -- - - ---- ❑Private -------------------- Siteaddress ------ ------- -- -- - - - - -- ❑Public comments Name of person to contact regarding this report Telephone code Number Extension Homer Pittman Area Title Building Official 612 587 -5151 Zen FORM C.4W 13.194A1 0 • • CHRISTMAS APPLICATION FOR._ TREE_ SALES ---- TERMT To the ..............�I.TY COUNCIL .................................................................................................................................................................. ............................... of the ................CITY ....................................................... . ...... o f............HUTCHINSON in the County of MCLEOD ............. ... ............................... State of Minnesota: '' �ii �N... TR �Y........... The undersigned owner whose address is ........... ..��..........rj.-T.�......G .. ........ .......................... ............................................................... . .....hereby applies for a permit to. SELL ............................... HRI STMA. S... T. RZES........................................................................................................................................ ............................... upon that certain tract of land described as follows: Lot .................. ..............................; Block............ ............................... ; plator addition ............................................................... . .................. . ....... ; address.............................................................. ............................... ; which is of the following size and area; width ....................... _................feet; length._ ................. .......... feet; area................................................................................................................................................................................................. ............................... .......; and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted CITY OF HUTCHINSON andwith all the ordinances of said ...................................................................................................................................... ............................... applicable thereto. .applicant further agrees to pay fees or a88essments at the time and in the amounts specified as follows: FEE" QeV ................................................................................................._..._............_....................................... ............................... 00 _ .......... . r te....... •.... Q.Q, ............ ........... Owncr 4- Published in the Hutchinson Leader on Tuesday, September 24th, 1985, and on Tuesday, October 1st, 1985. NOTICE OF HEARING ON IMPR0VEMENT PROJECT NO. 85 -01 -40 PUBLICATION NO. 3464 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8 :00 P.M. on the 8th day of October, 1985, to consider the making of an improvement on Erie Street from 66, North of Second Avenue S.E. to First Avenue S.E. by the construction of 6" Watermain and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be.assessed for such improvement is the benefited property. The estimated cost of such improvement is $2,904.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. 'Yl. C1 � City Clefik Dated: September 10th, 1985 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, Wff9n1ER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ;t rr (612)U7-5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: November 4, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Project No. 85 -01 -40 Watermain - Erie Street Attached is a letter frm Mr. Roman Rock of the Minnesota Department of Health, who made the field inspection on October 18th. Based on the letter, my recommendations of October 17th, copy of which is attached, are in accordance with Mr. Kock*s letter, %V�v`�a Marlow V, Priebe Director of Engineering MVP /pv attachment cc: Gladys Erickson Pulkrabek Dick Nagy Ralph Neumann 0 • 06-- a_, M11 9 minnesota department of health 717 6.0. "aware at. p.o. box 9441 012) 623.5000 Mr. Marlow V. Priebe City Engineer City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Priebe: minneapolis 55440 October 23, 1985 This letter is a follow -up to an inspection of a well by this Department on October 18, 1985. The well, which is located on property owned by the City, reportedly supplies water to the Gladys- Erickson Pulkrabek residence, 103 Erie Street, Hutchinson, Minnesota. The results of the inspection clearly indicate that the well does not meet the standards of the Department for a potable water supply as shown by the following conditions: 1. The well is located in a pit and submersed in an estimated one foot of water. 2. The discharge line from the well is potentially under negative pressure. 3. The well casing and pipe appears to be in a rusted condition. 4. The well is reportedly located an estimated 42 feet from a city sewer line. In consideration of the substandard condition of the well, it is recommended that a new well be drilled or a connection made to the municipal water service for the residents using the water. The old well should then be sealed and aban- doned by a licensed water well contractor, and a record of the abandonment filed with this Department. If you have any questions, please contact this office at 612/623 -5404. RJK:ls an equal opportunity employer Sincerely yours, Roman J Koch, Hydrologist Ground ater Quality Control Unit -- et 0 r 12) 587 -5151 TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: October 11, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Seal Old Well I have contacted the Minnesota Department of Health relative to the letter of October 26, 1984, copy of which is attached.. They confimed the fact that the well must be sealed and abandoned. This old well now serves Lot 10, Block 18, S 1/2 City, owned by Gladys Erickson Pulkrabek. There are two alternatives for Gladys to solve the problem: 1. Drill a new well on Lot 10, Block 18 and seal and abandon the old well. 2. Approve the proposed City Improvement 'Project and hook up to City Mater. W4809-C& V. r-o�� Marlon 'V'. Priebe Director of Engineering MV /pv rI L minnesota department of health 717 s.e. delaware st. p.o. box 9441 minneapolis 55440 0 (612) 623.5000 October 26, 1984 Mr. Richard Nagy Chief Water Plant Operator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Nagy: This letter is in response to your letter of October 16, 1984, requesting a review of the drawing of a flowing well on property recently purchased by the City of Hutchinson and a proposed method of meeting required pitless construction. • A review of the information which you and Mr. Field from LTP, Inc.,.have given would suggest the well to be in substandard condition as to its location in a pit, reportedly rusting casing and questionable backflow -protection. In consideration of the reportedly substandard condition of the well and`-, the unavailability of municipal water at`this'titlfie, �� "is recommended, that a new well be drilled to assure a safe and sanitary water supply for thea�- residents - living on the property. The old well should then be'seal -ed end ` cm abandoned. U If you have any questions, please contact Roman Koch at (612)623 -5404. Sincerely yours, Ronald Ronald D. Thompson, Unit Leader Ground Water Quality Control Unit RDT:RJK:rc �, an equal opportunity employer ((L Date 7,mpl No MINNESCTA DIEPARTM-NT OF HEALTH Wer to 71711 1 —ITTV11-11 Division of Ewiranmanol Health its future uorrnspandence Mead County Public Health Nursing Service RLP0111 CN '4ATER AN ',LYLJ.- Aftcr considering all nf the data available rplah_-d to th=, wai-cv plr, wl,ich, YZU submibtcd to uur Worainry and the system from MA it was Wwh we 107- Mcyd telow the statcmunts which Eive our evaluation of the supply and sue ,shiche ful. corrective oction where applicable. Please disregard those items not chow0d, A- P,,L: wro�,..r from this supply appeared to be of oatisfactury YwA"ry Taulity at the Uie sample was taken, and, unless major physical in th'a sysl-m, the matt r should be safe for human cu3,ilumption_ I)hil._, the laboratory examination of Me eampl, did not reveal vi dunes` of con- tamination, the physical features of the si,ipply aru such tLat it c snot be considered a safe source of water for human consumption. It shGu2l Q rvccnstructed to conform with the recommendations of tl;is Dey=tment. C. Waniwm6 of the coliform group were found in the sample and xe svidehce of contamin%tion. Trhis contamination may have been introduced into W System during the construction or repair. The entire system should be disinfected Wee- instructions), About a week after disinfection the well should he rc-5ample& A eample kit for this purpose W enclosed. D., Sincy dirinfection failed to eliminate organisms of the coliff)Vrn rorap7, the well should be carefully examined for sanitary defects, and re virs wrb no necessarY. A significant concentration of nitrate was found in. this sample'.. Aitratoo cal. occur nnturally, and may have no sanitary significance. However, if this well is located in a community type area where sewage is disposed of thrcu6h soil absorption systems and where there is more Win about one houFe p,_-r ao.rc Of grOUNII, or if the well in located so that it draws water from limestone or --imilar b•ok-n rack formations, the presence of nitrates must be rearded as evWwwe of contam- ination, and corrections should be made in the supply. If, howcv�r, the Well is located in a rural area, and there in no other evidence of ccntan.ina Lion, the nitluLn level should be QhcNwd A cmtMu"n iwr ` ge j"r a period of time is evidence of contamination. Fo The nitratt level in the. sample was in excess of 10 111911. In no case should this water bo ucod in the preparation of formula for infants under Hi,, months of age. 13, LA micre6copic examination of the sample reveal the pres,_,nct- of _urfacc -water orgptniz-ms not normally found in ground witHr, The presence of U? se crganisms is ovidence of surface water reaching the well, if lose oMaHars r""ct be eliminated by disinfection, repairs should be made to prevent this contamination. 11. A micnoncopic examination of the wample revealed the pr=ence of winural bacteria. These tacteria are not a hazard to health but they can prodms,o nuiFanc:E: condition,, irciydinF taste and QdQr probions. They may be controlled by disinfection of the entire well and disribution system. This disinfection shculd rel_eatted period- ically as necessary to maintain control (Lee instructions)... -1 The ex--iminatior of the sample did Lot reveal a cause of tskste ond odor Iroblems. However, such problems may often be controlled by a thorough disinfecticn of the w,11 and distribution system, (See instructions). The uamplu appeared to contain a significant concentration of iroli. Iron in the cuncentra.tions present in ground water, is not Qon--idk-,red to is a Lazard to health. It is, however, a great nuisance ill mans' of the USUal dclr&stic uses of ,.iafer. It can stain clothes in the laundry, stain plumbing fixtures and bathroom tile, and it may darken foKs and beverageo� Tt normally appears as a brcwn-yellow suspension or sedimenL, but it may appear as an oily film, evpecipIly in coffee or heated water. Iron is also wirh taste. and odor problems in water, scmethnes in the absence of iron bacteria, , Lut more Often when they are present. Normally iron is removed by ordinary ion e.xcbange water soft,F,nert-­ If to softener is riot coed, or if the iron cane ntraLjur is very high, the iron can be removed by iron removal filters, sold by companies which supply water treatment equipment. The additional examinations requested do not appear to be hea - Ith reloted. Please consult a private laboratory or a company providing water trc-atir.—O services. VIIEN A ',M-LL 1' CCBSTRUCTLD OR REMNSTRUCTED, IT S11C.1.11,I1 ME, 7)1�;Ji1FECTED BFFolkL THE WATER IS 1151 D, PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, OCTOBER 10, 1985 PUBLICATION NO. 3473 NOTICE OF PUBLIC HEARING • NOTICE IS HEREBY GIVEN that the Hutchinson City Council will meet on October 22 , 1985, at 8:00 o'clock P.M., at the City Hall in Hutchinson, Minnesota to hold a pub=ic hearing on a proposed amendment to the development d'_st_ict program and tax increment financing plan previously established by the City for a development district and tax increment financing district, both designated as Development Distract No. 4 (the "District "). The proposed amendment provides for the construction by the City of a railroad spur line in the District from the Farmer's Elevator to the Burlington Northern railroad line and the financing of the cost thereof. All persons wishing to be heard on the proposed amendments to the development district program and tax increment financing plan for the District are requested to appear at the public hearing. Dated: October 8, 1985. BY ORDER OF THE CITY COUNCIL By /s/ Gary D. Plotz City Administrator (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST _� HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 16, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Tax Increment Amendment to Facilitate Connector Track to Industrial Park and Spur Lini Adjacent to armer s evator The Planning Commission recommends approval of the afore- mentioned amendment as the concept is in conformance with the Comprehensive Plan. rI L LJ 5� L� MEMORANDUM DATE: October 17, 1985 TO: Mayor and City Council ------------------------------- FROM: Kenneth B. Merrill, Finance Director ------------------------------ SUBJECT: Funds Available for Railroad Spur — — — — — — — — — — — — The 1980 tax increment bond issue contains money for partial construction of the spur line. Money available from this fund is currently $183,000. • We also have in our 1980 tax increment debt service fund $262,000. There is still one bond transfer to be made, and we will also be receiving our tax settlement from the County in 1985 to be accounted for in this fund. /ms f-, � -1 - • • (dm) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: October 16, 1985 TO: Jerry Ross, Ancher Nelson, Ronald McGraw, John Bernhagen, Sheldon Nies, Howard Christensen, Leslie Forman, Larry Graf, Howard Anderson, James Schaefer. FROM: Gary D. Plotz, City Administrator SUBJECT: Railroad Connector Track And Spur Line A very crucial vote will be coming up on the railroad connector track at the October 22, 1985 City Council meeting to be held in the Council Cham- bers at 7:30 P.M. Please be in attendance. There are two items on the City Council agenda: I. Amendment to the Tax Increment Financing Plan to fund the construction project. 2. Consideration of awarding the bid for the grading that facilitates the track installation. For your information, the McLeod County Board has reviewed the tax incre- ment amendment and has unanimously approved the concept. The City's Plan- ning Commission, likewise, has taken formal action to state that the project is compatible with the City's long -range Comprehensive Plan. The City has received two letters statine the availability of easements for installa- tion of the trackage; namely, from Farmers Elevator and Hutchinson Utili- ties. I would strongly suggest that a representative from Farmers Eleva- tor be present at the meeting. At this date we have not received a letter from Mr. Bud Daggett regarding his position on making available an easement. I understand Ron McGraw is working on this. I also feel it is imperative that Jerry Ross attend the meeting. As out- lined in my attached letter of September 19, 1985, I stress the need to ad- dress-the concerns listed in the last three paragraphs. Possibly Ron McGraw can help us in responding to these questions that may be raised at the City Council meeting. Looking forward to seeing you all, hopefully on the 22nd. cc: ✓Mayor & City Council S11-, 37 WASHINGTON A 11E, JUE WEST _- HUTCHINSON, MINN. 55350 September 19, 1985 R. J. McGraw Attorney at law P.O. Box 98 Citizens Bank Building Hutchinson, MN 55350 Subject: Dakota Rail - Connector track/spur track /right of way n-Onk you for your correspondence of September 17, 1985, regarding cost estimate (s) for the proposed rehabilitation of the line fran Hutchinson to Wayzata. The city is in immediate need of obtaining additional cost estimates from Jerry Ross, as discussed at the council meeting of September 10, 1985: . Cost estimate on connector track . Cost estimate on Fanners' Elevator's spur trackage . Cost estimate to rehabilitate -or build a new bridge aaross the river via the old route To date, I have not received any of the above cost estimates. As you may know, the city council has a public hearixV cn this project scheduled for October 8, 1985. Part of the its in the statutes is that we confer with the school board and county board, and without these cost estimates which are part of the resolutions, we cannot proceed. It appears we may have to continue the public hearing to obtain the estimates and allow for county board and school board discussion and review. Three other vital points of information should be available prior to the public hearing: 1. A letter. from Farmers' Elevator stating the availabiltiy of the right- of-way at no cost. 2. Similar letter fran Bud Daggett 3. Similar letter fran Hutch Utilities I realize you are in touch with Farmers' Elevator, however, who would you suggest contact Bud Daggett? Very importantly, there are the questions of (1) maintenance of the track and of (2) the city's right to scrap value of ee connector track and /or spur if default or abandonment occurs. -i'l, 0 R. J. McGraw September 19, 1985 Page 2 The answer to these questions should be reduced to writing in advance of the council voting on this project. The vote is anticipated to be at the close of the public hearing on tax increment. % o should be drafting the documents on these two items? Lastly, the council may have .a question on who is going to rebabilitate the tra(outside the tax increment district) that facilitates the service to the north half of the city, and when would this be ccnpleted. Would Jerry Ross be willing to enter into an agreement to accept doing this work, possibly minimal rebahilitatim work, within a tine fry, and also guarantee the availability of service by a given date? We are enthusiastically behind the project, however, please respond to the concerns highlighted above. Sincerely, CITY CF HTICE�ISCN JZ60V 'OK Gary D. Plotz City Administrator , cc: Mayor and Council Jerry Ross James Schaefer Marlow Priebe . Anther Nelsen Jerry Gilligan, Dorsey Law Firm Bill Fahey, Ehlers & Associates Ken Merrill John Bernhagen hs 0 Member John ylinar introduced the !c lowing resolution and moved its adoption: RESOLUTION NO. 8133 RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4; CALLING FOR A PUBLIC HEARING ON AN AMENDME:dT TO THE DEVELOPMENT PROGRF_4 AND TAX INCREMENT FINANCING PLAN BE IT RESOLVED by the City Council of the City of Hutchinson (the City) as follows: 1. Recitals. This Council by resolution adopted October 14, 1980, designated a development district pursuant to Minnesota Statute =, Chapter 472A and a tax increment financing district pursuant to Minnesota Statutes, Section 273.71 through 273.78. Both the development district and the tax incre ent financing district have been designated Development District No. 4 (tae District). This Council has previously ad = :red a develcpment district program (the Program) and a tarp increment financing plan (the Plan) for the District. This Ccuncii by Resolution No. 7140 and Resolutions No. 8033 and No. 6134 have approved amendments to the Program and the Plan fol owing put-l=c hearings thereon. • 2. Proposed Project. The City has.received•a prcposal from the McLeod Regional Rail Authority, a pc _:tical subdivision. and local government of the State of Minn =_:.ta pursuant to Minnesota Statutes, Section 398A.03 (the :�� :,brit• :) that the City finance the construction of a railroad s_ =::r line in the District from the Farmer's Elevator to t::e Burlington Northern railroad line (the Project). The cost of to Project is estimated to be $ 326,057.00. The Authority has prc= a=ed that the cost of the Project be paid from.proceeds of the General Obligation Tax Increment Bonds, dated Novemter 1, 1980 of the City (the 1980 Tax Increment Bonds), and investment income thereon, for which the contemplated use has been abandcned by the City. This Council has been advised that in order to undertake the Project and to finance the City's s l-La:e of the cost of the Project with tax increments derived from the District it is necessary to further amend the Preg:am and the Plan and that prior to the further amendment c' the Program and the Plan it is necessary to hold a public hearing on the proposed amendments. 3. Preoaration of A"endment to Program and :: =n. The City Administrator and City Attorney are hereby d ;.e:ted, is cooperation with Ehlers and Associates, Inc., to -r==are an amendment to the Program and Plan relating to the Prziect. • The proposed public redevelopment costs to be paid by the Citv in connection with the Project shall be descr'be: :n such amendment. 4. Public Hearing. A public hearing on the pr000sa: to amend the Program and the Plan to provide that the C t: may undertake the Project and finance its share of the cost of the Project through the use of tax increments to be derived from the District is hereby called and shall be held on October 22 • 1985 , at 8 :on o'clock p .M. at the City Hal: and the Citv Administrator is hereby authorized and dire =:ed to cause notice of the public hearing to be published crce not less than 10 nor more than 30 days prior to the e:rina in a newspaper of general circulation in the City. he notice of the public hearing shall be in substantially the following form: 9 0 • 0 0 GOPEMR ENGirrNEtnvG. INC. wmtNt lxa CONSUL rANT& LAND Suav TIP" teed PAitlL V LANtt MINNiAVOL41. USNNUM&rA ft4K us-sw-00w October 1. 1985 Mr. Robert Stearns. Mayor City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 RE: McLeod County Railroad Authority Industrial Track Connection. Hutchinson. MN Dear Mr. Stearns: Per telephone conversation of Jerry Ross and Mr. Ancher Nelsen, I have been informed the City of Hutchinson desires a cost estimate of the following: 1. Farmers Elevator Track 2. Industrial Parr Connection 3. Rebuilding abandoned C & V Trestle In my contact with this project over the the past year. inspection of the property and review of Burlington Northern Railroad's previous proposals for items I & 2 above, it is my opinion the following costs would be a reasonable estimate of such proposals. n 1. 1800' Farmers Elevator Track ""- $110.03 0 , 2. 3200' Industrial Park Connection $173.62 -- Lmd Atquisition — EleetricAsso -- - 22 -03a• , Grading i :248.038 5 page 2 PROPOSAT- InstaU S V Mmkber PUe ?reside SZ01.134 • The above esdmates do not provide for any changes to paver lines or utilities which may be encountered. Sincerely. ,r ice... r. . • . r. cc: Jerry Ross Anchor Nelsen t 0 •o. o. Co"C" 11964-1967) AONALD J. McOAAW 0 Mr. Gary Platz City Hall Hutchinson, M 55350 Dear Gary: R. J. M C G RAW. P.A. ATT011NEY AT LAW P. D. *Oa as CmscNs ""it OUILOU.s HUTCHINSON, MINNESOTA 55350 October 3, 1985 Re: Rail Line TELE►MOME Wa -647-3900 000 L4 569 � QCT1985 �� N_ Enclosed is the letter regarding the railroad easement matter and signed by Howard Anderscn'of the Farmers Elevator Association. I delivered this same letter to Bud Daggett of Hutchinson Mfg. & Sales, however, he wished to have his attorney review it, after c�ich he would have it in your hands by late afternoon today. RJM:mg Enc. Yours very truly, I?.�. nt� -'� R. J. McGraw s.� October 2, 1985 TO WHOM IT MAY CxNCEIRN: The Fanners Elevator Association, by Board Resolution at a special Board Meeting held on September 10, 1985,, stated that there was the availability of land for right- of-way or easement purposes to either the City of Hutchinson or Dakota Rail, Inc. for a connector track and spur trackage at no cost or expense to the City of Hutchinson or Dakota Rail. The Board further stated and agreed that if a spur track is built with scme or all City funds, it will agree to the following: a. Maintain the spur track at its own ems; b. If there is default or abandonment of the rail service to Hutchinson within five years, the scrap value, if any, shall belong to the City of Hutchinson. If after five years default or abandonment of the rail service does occur, the scrap value shall belong to the Elevator. The reference to scrap value would be only to the spur track that is located on Hutch Elevator property. c. Spur track shall be built with at least 90-lb. rail. Any additional details or negotiations can be conducted through our Manager, iaAmd Anderson. Fes = ELEVATOR ASSOCIATICN W014 � 4g�p'- Howard Anderson, Manager HA:mg Hutchinson Utilities Commission October 1, 1985 Hutchinson, Minnesota 225 michigan street 55350 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attention Gary Plo tz Dear Mr. Plotz: The Hutchinson Utilities Commission is willing to grant an easement across the east side of its Michigan Street property for railroad purposes. The easement will be granted on the following conditions: • (1) The easement will terminate should the railroad ever be abandoned. (2) There will be no cost nor any assessments to the Commission for improvements upon the easement. (3) Grantee of easement tthall be allowed to remove any improvements upon termination of easement. Sincerely, HUTCHINSON UTILITIES COMMISSION R. H. Alexander General Manager E. "Bud" Daggett dk j President Theodore Beatty Vice President Thomas B. Lyke Secretary R.H. Alexander General Manager Tel. 612/587 -4746 By establishing a act of "solar access rights" for property owners as that perbuns wishing to install solar - powered devices on their tuts can be assured that their access to sunshine will not be impeded by construction on neighboring property. Y rly examining the City's long -range role in energy production considering the limited supply and increasing cost of fuel to run their electrical power plant, while at the same time recognizing its value as a ready power source. By encouraging the private sector to analyze its demands on energy and to make the most efficient use of that energy. By encouraging both the public and private sectors to begin studying alternative energy sources and means to conserve energy, including better insulation of buildings. By assuring that all new City -owned facilities will be energy efficient, thereby setting an example for the rest of the community. To support the -trend of immigration of young adults and families and change and develop public programs to meet the needs of the changing population. To promote the growth and diversification of Hutchinson's economy making it a "full- service" community with a broad economic base. # By promoting Hutchinson as a progressive and expanding community willing to cooperate with industries seeking new sites and stressing the natural amenities of the Hutchinson area so as to attract a wide range of industries, including research - oriented and similar clean industries desiring park -like settings in a community committed to orderly and planned development. By encouraging a steady rate of industrial growth to provide a broad range of employment opportunities. By reserving adequate areas within Hutchinson suitable for industrial development and commercial expansion. r By planning adequate utility and transportation facilities in industria areas. $ By taking advantage of Hutchinson's aesthetic qualities such as the Crow River and Library Park to revitalize and strengthen the downtown area as the focus of the entire City and surrounding service area. s-6 i d � e 76j.—. le i CA• .rict�3Cr�r, ' PROP [IJDu3t a�� SrTa �p . :i .i .` " Powci 1lAtsN�i• �� /�cesasij►. � .�•"��.,� lit 1RC -0 _ dot rim wiffrmpm�,,;.t - FeItMER! EtEV.'/433OC.. .'.' "' - - • _ � - • � � v�/ o o 1 t►� - r • 92 a � - ! _.� /i � . � .jam_. - ..�,...3 .� . .. - � _ - - -�yr�1 i • �� - -' { • tf r • �s,��P ' �' � i . ' -Car.1 AAA 1 1��/ � •�7et• t. • CERTIFICATION OF MINUTES RELATING TO DEVELOPMENT DISTRICT NO. 4 Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on November 12, 1985, at 7 :30 o'clock P.M., at the City Hall. Members present: Members absent: Documents Attached: Minutes of said meeting (pages) 1 through 3 RESOLUTION NO. 8138 RESOLUTION APPROVING AMENDMENTS TO THE. DEVELOPMENT PROGRAM AND THE TAX INCREMENT FINANCING PLAN FOR THE DEVELOPMENT DISTRICT . NO. 4 OF THE CITY OF HUTCHINSON, MINNESOTA I, the undersigned, being the duly qualified and acting recording officer of the City of Hutchinson, certify that the resolution attached hereto, as described above, have been carefully compared with the original records of the City in my legal custody, from which they have been transcribed; that the resolution is a correct and complete copy of a resolution approved by the governing body at the meeting; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required'by law. WITNESS my hand officially as such. recording officer and the seal of the City this 12th day of November, 1985. (SEAL) • Signature Gary D. Plotz, City Administrator Name and Title S �-J-1 Member introduced the following resolution and moved its adoption: RESOLUTION NO. 8138 RESOLUTION APPROVING AMENDMENTS TO THE DEVELOPMENT PROGRAM AND THE TAX INCREMENT FINANCING PLAN FOR THE DEVELOPMENT DISTRICT NO. 4 OF THE CITY OF HUTCHINSON, MINNESOTA. BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Recitals. This Council, by resolution adopted October 14, 1980, designated a development district pursuant to Minnesota Statutes, Chapter 472A and a tax increment financing district pursuant to Minnesota Statutes, Sections 273.71 through 273.78. Both the development district and the tax increment financing district have been designated Development District No. 4 (the District). The Hutchinson City Council has previously approved a Tax Increment Financing Plan for the District (the Original Plan). By Resolution No. 7140, adopted by the Hutchinson City Council on May 25, 1982 and by Resolution No. 8102 , adopted by the Hutchinson City Council on August 27 1985, the Hutchinson City Council approved amen ments to the Plan (the Amendments). The Original Plan, as amended by the Amendments is hereinafter referred to as the Plan. The McLeod Regional Rail Authority, a political subdivision and local government of the State of Minnesota pursuant to Minnesota Statutes, Section 398A.03 (the Authority) has proposed that the Plan be amended to provide for the construction of a railroad spur line in the District from the Farmer's Elevator to the Burlington Northern railroad line (the Project). The cost of the Project is estimated to be $ 326,057.00 The Authority has proposed that the cost of the Project be paid from proceeds of the General Obligation Tax Increment Bonds; dated November 1, 1980 of the City (the 1980 Tax Increment Bonds), and investment income thereon, for which the contemplated use has been abandoned by the City. 2. Amendment of Plan. After a public hearing duly noticed and held by this Council in accordance with Minnesota Statutes, Section 273.74, subd. 4, it is hereby determined to amend the Plan to the extent necessary in order to undertake the Project and finance the Project through the issuance of tax increment bonds. The Project as proposed comes within the framework of the Land Use and Progam Objectives stated in the Development Program for Development District s • U 0 No. 4 . The Pr, economy of the • 3. Financing Act. subdivision 3, oject will result in the enhancing of the general City and the surrounding area. Findings Under the Minnesota Tax Increment Purusant to Minnesota Statutes, Section 273.74, it is hereby found that: (A) The Project would not reasonably be expected to occur solely through private investment in the reasonably foreseeable future due to the present high costs of financing and the high cost of construction of the railroad spur line and therefore tax increment financing is deemed necessary; (B) The amendment of the Plan to the extent necessary in order to undertake the Project and finance the Project conforms to the general plan to the development and redevelopment of the City as a whole in that it aids in enhancing the general economy of the City and surrounding area by preserving and improving local rail service at a reasonable cost to the users thereof; and (C) The amendment of the Plan to the extent necessary in order to undertake the Project and finance the Project through the issuance of tax increment bonds will afford maximum opportunity, consistent with the sound needs of the City as a whole for the development and redevelopment • of the District by private enterprise in that it enhances the general economy of the City and surrounding area by preserving and improving local rail service at a reasonable cost to the users thereof, all of which benefits the residents of the City and the surrounding area by increasing economic activity in the City. 4. Payment of Project Cost. Pursuant to Minnesota Statutes, Section.475.65, this Council hereby determines that the original contemplated use by the City of the remaining proceeds of the 1980 Tax Increment Bonds and investment income thereon has been abandoned and that such amounts shall be devoted by the City to the payment of the costs of the Project. Adopted by the Hutchinson City Council this 12th day of November. 1985 Mayor Attest: City Administrator -2- The motion for the adoption of the foregoing was duly seconded by Member , and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared passed and adopted and was signed by the Mayor and his signature was attested by the City Administrator. -3- • • C7 PUBLISHED THURSDAY, THURSDAY. n u IN THE HUTCHINSON LEADER OCTOBER 24, 1985 AND OCTOBER 319 1985 NOTICE OF PUBLIC HEARING ON A PROPOSAL FOR A COMMERCIAL FACILITIES DEVELOPMENT PROJECT (ERICKSON OIL PRODUCTS, INC.) PUBLICATION NO. 3476 Notice is hereby given that the City Council of the City of Hutchinson, Minnesota will meet at Hutchinson City Hall in the City of Hutchinson, Minnesota at 8:00 o'clock p.m. on November 12 , 1985, to consider the proposal of Erickson Oil Products, Inc. (the "Company "), that the City assist in financing a project hereinafter described by the issuance of industrial development revenue bonds. Description of Project Construction and equipping of a 3,432 square foot convenience store /gasoline outlet facility to be located at 11 Fourth Avenue N.E., Hutchinson, Minnesota. The maximum aggregate estimated principal anount of bonds or other obligations to be issued to finance this project is $500,000. The project will be initially owned and operated by the Company. The bonds or other obligations if and when issued . will not constitute a charge, lien or encumbrance upon any property of the City except the project and such bonds or obligations will not be a charge against the City's general credit or taxing powers but will be payable from sums to be paid pursuant to a revenue agreement. A draft copy of the proposed application to the Energy and Economic Development Authority, State of Minnesota, for approval of the project, together with all attach -cents and exhibits thereto, is available for public inspection beginning October 24 , 1985, from 8:30 o' clock a.m. to 5:00 0' clock p.m., Monday through Friday, at the City Hall in Hutchinson, Minnesota. At the time and place fixed for the Public Hearing, the City Council of the City of Hutchinson will give all persons who appear at the hearing an opportunity to express their views with respect to the proposal. Dated this 22nd day of October , 1985. (BY ORDER OF THE CITY COL CIL) By /s /.�d City Clerk- Administrator —C's ClrrIZENS(`BANK ZL 1 R lJ ► m 7 1 l� " • $g10111213�Q� Nov 1985 N VED 6����Z9Z SGg2�2� November 12, 1985 Honorable Mayor and City Council City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Proposed Issuance of $500,000 Commercial Development Revenue Bonds of the City of Hutchinson, Minnesota (Erickson Oil Products, Inc. Project) Gentlemen: At the request of Erickson Oil Products, Inc., we have conducted a study of the economic feasibility of the proposal that the City of Hutchinson issue one or more of its revenue bonds under the provisions of the Minnesota Municipal Industrial Development Act to provide funds for the construction and equipping of a convenience store /gasoline outlet facility located within the City of Hutchinson, • to be owned by Erickson Oil Products, Inc. • Our study has led us to the conclusion that on the basis of current financial conditions, the Project is economically feasible and the revenue bond(s) of the City can be successfully issued and sold. We propose to purchase said bonds as a single debt instrument, subject to approval of the Project by the City of Hutchinson and the Minnesota Energy and Economic Development Authority and agreements as to the terms and conditions of the loan. We understand a copy of this letter will be forwarded by the Hutchinson City Mayor to the Minnesota Energy and Economic Development Authority of the State of Minnesota to serve as the letter of feasibility required by the Authority. Very truly yours, T. A. Burich, President TAB /cml OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON, MINNESOTA 55350 • PHONE: 612/587 -2233 3 , RESOLUTION N0. 8153 • RESOLUTION RECITING A PROPOSAL FOR A COMMERCIAL FACILITIES DEVELOPMENT PROJECT GIVING PRELIMINARY APPROVAL TO THE PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR APPROVAL OF THE PROJECT TO THE ENERGY AND ECONOMIC DEVELOPMENT AUTHORITY OF THE STATE OF MINNESOTA AND AUTHORIZING THE PREPARATION OF NECESSARY DOCUMENTS AND MATERIALS IN CONNECTION WITH THE PROJECT (ERICKSON OIL PRODUCTS, INC.) WHEREAS, (a) The purpose of Chapter 474, Minnesota Statutes, known as the Minnesota Municipal Industrial Development Act (the "Act ") as found and determined by the legislature is to promote the welfare of the state by the active attraction and encouragement and development of economi- cally sound industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and areas of chronic unemployment; • (b) Factors necessitating the active promotion and development of economically sound industry and commerce are the increasing concentration of population in the metropolitan areas and the rapidly rising increase in the amount and cost of -governmental services required to meet the needs of the increased population and the need for development of land use which will provide an adequate tax base to finance these increased costs and access to employment opportunities for such population; (c) The City Council of the City of Hutchinson (the "City ") has received from Erickson Oil Products, Inc., a corporation organized under the laws of the State of Wisconsin (the "Company ") a proposal that the City assist in financing a Project hereinafter described, through the issuance of a Revenue Bond or Bonds or a Revenue Note or Notes hereinafter referred to in this resolution as "Revenue Bonds" pursuant to the Act; (d) The City desires to facilitate the selec- tive development of the community, retain and improve the tax base and help to provide the range of services and employment opportunities required by the population; and the Project will assist the City in achieving those objectives. The Project will help to increase assessed valuation of the City and help maintain a positive relationship between assessed valuation and debt and enhance the image and reputation of the community; (e) The Company is currently engaged in the business of retail sales of merchandise and petroleum. The Project to be financed by the Revenue Bonds is a 3,432 square foot convenience store /gasoline outlet facility to be located at 11 Fourth Avenue N.E., in Hutchinson and consists of the acquisition of land and the construction of buildings and improvements thereon and the installation of equipment therein to be initially owned and operated by the Company, and will result in the employment of additional persons to work within the new facilities; (f) The City has been advised by representa- tives of Company that conventional, commercial financing to pay the capital cost of the Project is available only on a limited basis and at such high costs of borrowing that the economic feasibility of operating the Project would be significantly reduced, but Company has also advised this Council that the Project would not be undertaken but for the availability of industrial bond financing; (g) Pursuant to a resolution of the City Council adopted on October 22 , 1985, a public hearing on the Project was held on November 12, 1985, after notice was published, and materials made available for public inspection at the City Hall, all as required by Minnesota Statutes, Section 474.01, Subdivision 7b at which public hearing all those appearing who so desired to speak were heard; (h) No public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. The Council hereby gives preliminary approval to the proposal of Company that the City undertake the Project pursuant to the Minnesota Municipal Industrial Development Act (Chapter 474, Minnesota Statutes), consisting of the acqui- sition, construction and equipping of facilities within the City pursuant to Company's specifications suitable for the operations described above to be initially owned and operated 0 by the Company and pursuant to a revenue agreement between the • City and Company upon such terms and conditions with provisions for revision from time to time as necessary, so as to produce income and revenues sufficient to pay, when due, the principal of and interest on the Revenue Bonds in the maximum aggregate principal amount of $500,000 to be issued pursuant to the Act to finance the acquisition, construction and equipping of the Project; and said agreement may also provide for the entire interest of Company therein to be mortgaged to the purchaser of the Revenue Bonds; and the City hereby undertakes preliminarily to issue its Revenue Bonds in accordance with such terms and conditions; 2. On the basis of information available to this Council it appears, and the Council hereby finds, that the Project constitutes properties, real and personal, used or useful in connection with one or more revenue producing enterprises engaged in any business within the meaning of Subdivision la of Section 474.02 of the Act; that the Project furthers the purposes stated in Section 474.01, Minnesota Statutes; that the Project would not be undertaken but for the availability of industrial bond financing; that the availability of the financing under the Act and willingness of the City to furnish such financing will be a substantial inducement to Company to undertake the Project, and that the effect of the Project, if undertaken, will be to encourage the development of economically sound industry and commerce, to assist in the • prevention of the emergence of blighted and marginal land, to help prevent chronic unemployment, to help the City retain and improve the tax base and to provide the range of service and employment opportunities required by the population, to help prevent the movement of talented and educated persons out of the state and to areas within the State where their services may not be as effectively used, to promote more intensive development and use of land within the City and eventually to increase the tax base of the community; 3. The Project is hereby given preliminary approval by the City subject to the approval of the Project by the Minnesota Energy and Economic Development Authority or such other state officer having authority to grant approval (the "Authority "), and subject to final approval by this Council, Company, and the purchaser of the Revenue Bonds as to the ulti- mate details of the financing of the Project; 4. In accordance with Subdivision 7a of Section 474.01 Minnesota Statutes, the Mayor of the City is hereby authorized and directed to submit the proposal for the Project to the • Authority requesting its approval, and other officers, employees and agents of the City are hereby authorized to provide the Authority with such preliminary information as it may require; S. Company has agreed and it is hereby determined that any and all costs incurred by the City in connection with the financing of the Project whether or not the Project is carried to completion and whether or not approved by the Authority will be paid by Company; 6. Briggs and Morgan, Professional Association, acting as bond counsel, is authorized to assist in the preparation and review of necessary documents relating to the Project, to consult with the City Attorney, Company and the purchaser of the Revenue Bonds as to the maturities, interest rates and other terms and provisions of the Revenue Bonds and as to the covenants and other provisions of the necessary documents and to submit such documents to the Council for final approval; 7. Nothing in this resolution or in the documents pre- pared pursuant hereto shall authorize the expenditure of any municipal funds on the Project other than the revenues derived from the Project or otherwise granted to the City for this purpose. The Revenue Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the City except the revenue and proceeds pledged to the payment thereof, nor shall the City be subject to any liability thereon. The holder of the Revenue Bonds shall never have the right to compel any exercise of the taxing power of the City to pay the outstanding principal on the Revenue Bonds or the interest thereon, or to enforce payment thereof against any property of the City. The Revenue Bonds shall recite in substance that the Revenue Bonds, including interest thereon, is payable solely from the revenue and proceeds pledged to the payment thereof. The Revenue Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation; 8. In anticipation of the approval by the Authority the issuance of the Revenue Bonds to finance all or a portion of the Project, and in order that completion of the Project will not be unduly delayed when approved, Company is hereby authorized to make such expenditures and advances toward payment of that portion of the costs of the Project to be financed from the proceeds of the Revenue Bonds as Company con- siders necessary, including the use of interim, short -term 0 • financing, subject to reimbursement from the proceeds of the Revenue Bonds if and when delivered but otherwise without liability on the part of the City; 9. The actions of the City Clerk- Administrator in causing public notice of the public hearing and in describing the general nature of the Project and estimating the principal amount of the Revenue Bonds to be issued to finance the Project and in preparing a draft of the proposed application to the Authority, for approval of the Project, which has been available for inspection by the public at the City Hall from and after the publication of notice of the hearing, are in all respects ratified and confirmed. Adopted by the City Council of the City of Hutchinson, Minnesota, this 12th day of November 1985. Mayor Attest: City Clerk- Administrator • h STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I, the undersigned, being the duly qualified and acting Clerk- Administrator of the City of Hutchinson, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein r1 U indicated, insofar as such minutes relate to a resolution giving preliminary approval to a commercial facilities development project. WITNESS my hand and the seal of said City this 13th • day of November , 1985. City Clerk- Administrator (SEAL) • STATE OF MINNESOTA DEPARTMENT OF ENERGY AND ECONOMIC DEVELOPMENT FINANCIAL MANAGEMENT DIVISION Application for Approval of Industrial Development Bond Project Pursuant to Chapter 474 (Please submit this form in duplicate — all supporting data in single copy only? Date: The governing body of Hutchinson , County of McLeod , Minnesota, hereby applies to the Minnesota Department of Energy and Economic Development (Department) for approval of a proposed Industrial Development Bond issue as required by Minn. Stat. 474.01, subd. 7a. An allocation of issuance authority under Minn. Laws 1984, ch. 582 § 13 -20 (to be codified as Minn. Stat. 474.16 — 474.24) for this proposed issue has ❑, has not ❑, been received from the Department. (If an allocation has been received, please show source: Entitlement ❑, Competitive Pool ❑) We have entered into preliminary discussions with: Trudy J. Halla Firm: Erickson Oi 1 ProdLCts Tnc. Attorney: Briggs and Morcran Address: 1231 Industrial Road Address: 2200 First National Bank Bldg. City: Hudson State: WI 54016City: St. Paul State: MN 55101 Name of Project: __ Erickson Oil Products, Inc. Project This firm is engaged primarily in (nature of business): retail sales of merchandise and petroleum The proceeds from the sale of the Industrial Development Bonds will be used to (describe project): construct and equip a 3,432 sg. ft. convenience store /gasoline outlet Address of Project: 11 Fourth Avenue N.E. Hutchinson, MN 55150 Proceeds from the sale of the bonds of approximately $ 5 0 0 , 0 0 0 , will be applied toward payment of costs now estimated as follows: Acquisition of land: New construction: Demolition and site preparation: Acquisition of Equipment: Movable (limited to 10% of proceeds) Other Installation Fees: Architectural, engineering, inspection, fiscal, legal, administration, or printing: Construction Interest: Initial Bond Reserve: Contingencies: Other: Will 55,000 5-- If It is presently estimated that construction will begin on or about November 15 , 19$5_ , and will be completed on or about June 15 , 19.$.a_ . When completed, there will be approxi- mately _11 new jobs created by the project at an annual payroll of approximately $ 80 .00 0 • based upon currently prevailing wages. (If applicable) There are existing jobs provided by business. (If applicable) There will be jobs created by construction of the project. Number of hours . Aver- age wage level $ The tentative term of the financing is 5 years, commencing November 15 1985 The following exhibits are furnished with this application and are incorporated herein by reference: 1. An opinion of bond counsel that proposal constitutes a project under Minn. Stat. 474.02 and Minn. Laws 1984, chp. 582 § 12 (to be codified as Minn. Stat. 474.23). 2. A copy of the city council resolution giving preliminary approval for the issuance of its revenue bonds and stating that the project, except for a project under Minn. Stat. 474.02, subd. 1 f, would not be undertaken but for the availability of Industrial Development Bond financing. 3. A comprehensive statement by the municipality indicating how the project satisfies the public or purpose and policies of Minn. Stat. ch. 474. 4. A letter of intent to purchase the bond issue or a letter confirming the feasibility of the project from a financial standpoint. 5. A statement signed by the principal representative of the issuing authority to the effect that upon entering into the revenue agreement, the information required by Minn. Stat. 474.01, Subd. 8 will be submitted to the Department (not applicable to project under Minn. Stat. 474.02, subd. 10. 0 6. A statement signed by the principal representative of the issuing authority that the project does not include any property to be sold or affixed to or consumed in the production of property for sale, and does not include any housing facility to be rented or used as a permanent residence. 7. A statement signed by the principal representatives of the issuing authority stating that the project: (1) does not include: an airplane; a private luxury box; a facility primarily used for gambling; or a store the principal business of which is the sale of alcoholic beverages for consumption off premises; and (2) that no more than 10 percent of the proceeds of revenue bonds will be used to finance movable equipment not constituting a fixture, no more than 25 percent of revenue bonds will be used to finance the acquisition of land, and not more than $ 10,000,000 in revenue bonds which are industrial development bonds subject to the exemption described in section 103(b)(6) of the Internal Revenue Code of 1954, as amended December 31, 1983, will be issued with respect to any one building which is used for commercial, office or industrial purposes, with- out regard to ownership of condominium units within the building. 8. A statement signed by a representative of the issuing authority that a public hearing was conducted pursu- ant to Minn. Stat. 474.01, Subd. 7b. The statement shall include the date, time and place of the meeting and certify that a draft copy of this application with all attachments was available for public inspection and that all interested parties were afforded an opportunity to express their views. 9. Copies of notices) as published which indicate the dates) of publication and the newspapers) in which the . notice(s) were published. 10. Provide a plan for compliance of employment preference of economically disadvantaged or unemployed indi- _ . viduals. (See Minn. Stat. 474.01, Subd. 11.) We, the undersigned, are duly elected representatives of the City of Hutchinson Minnesota and solicit your approval of this project at your earliest convenience so that we may carry it to a final conclusion. Signed by: (Principal Officers or Representatives of Issuing Authority; type or print official's name on the line to the left of the signature line. Thank you.) Robert H. Stearns Mayor/chair Gary D. Plotz Title: Clerk- Administrator Signature Signature This approval shall not be deemed to be an approval by the Department or the State of the feasibility of the project or the terms of the revenue agreement to be executed or the bonds to be issued therefor. Authorized Signature Minnesota Department of Energy and Economic Development Please return to: Minnesota Dept. of Energy and Economic Development Business Financial Management 900 American Center Building 150 East Kellogg Blvd. St. Paul, Minnesota 55101 • • Date of Approval PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, OCTOBER 24, 1985 • PUBLICATION NO. 3478 NOTICE OF HEARING AMENDING FEDERAL REVENUE SHARING BUDGET NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will meet on Tuesday, November 12, 1985 at 8:00 P.M. at City Hall, 37 Washington Avenue West, in Hutchinson, Minnesota for a federal revenue shar- ing budget hearing. The purpose of the hearing is for citizen review of the proposed use of funds from federal revenue sharing. The budget as proposed for 1985 is as follows: General Fund Revenues $3,207,151 Federal Revenue Sharing Revenues Available Cash Balance 12/31/84 $322,694 Entitlement 415 Receipts 155,884 Interest Earning (Est.) 20,000 498.578 . General Fund Expenditures 3,259,035 Proposed Federal Revenue Sharing Expenditures Pool and Recreation Building 100,000 Recreation Building - Gym Floor And Equipment 31,000 Financial & Compliance Audit & Subscription 800 Public Safety Facility (1984 Appropriation) 200,000 Details of the above budgets are available for public inspection at Citv Hall between the hours of 9:00 A.M. and 5:00 P.M. Monday through Friday. All interested citizens' groups, senior citizens and senior citizen organiza- tions are encouraged to attend the hearing. Persons attending the hearing shall have the right to provide written and oral comments and suggestions regarding the proposed budgeted use of revenue sharing funds. BY ORDER OF THE CITY COUNCIL DATED: October 22, 1985 Gary D. Plotz Citv Clerk RESOLUTION NO. 8149 RESOLUTION ESTABLISHING FEDERAL REVENUE SHARING BUDGET WHEREAS, a budget hearing of federal revenue sharing was held on November 12, 1985, and WHEREAS, the following budget was proposed for 1985: General Fund Revenues $3,207,151 Federal Revenue Sharing Revenues Available Cash Balance 12/31/84 $322,694 Entitlement X615 Receipts 155,884 Interest Earning (Est.) 20,000 498,578 General Fund Expenditures 3,259,035 Proposed Federal Revenue Sharing Expenditures Pool and Recreation Building 100,000 Recreation Building Floor & Equipment 31,000 Financial & Compliance Audit & Subscription 800 Public Safety Facility (1984 Appropriation) 200,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT said budget be approved by the Hutchinson City Council. Adopted by the City Council this 12th day of November, 1985. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 0 • f;� / / / (612) 587-5151 CITY CF HUTCHINSON F 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M TO COUNCIL DATE: November 12, 1985 1) Status Report on Klockmann Property. On this date I have discussed the scheduling of the Klockmann trial with Sharon Zieman, Deputy Clerk of McLeod County Court, Hutchinson, Minnesota. Ms. Zieman has indicated that this matter will be scheduled for trial on either November 19, 1985 or December 17, 1985. Both of these dates are dates regularly scheduled for misdemeanor and petty misdemeanor trials in Hutchinson. Ms. Zieman will be contacting Mr. Klockmann to determine a specific trial date. The trial will be before Judge Kenneth W. Bull and will be without jury. 2) Status Report on Gutormson Property. Mr. Darrold Ziegler has been retained to demolish and remove the structure located at 895 Dale Street. Mr. Ziegler is coordinating with the Gutormsons and the property owner Mrs. Jean Turner in order to coordinate a demolition date. When a date convenient to Mr. Ziegler has been arranged, he will contact me and I will so inform all members of the Council. When the demolition has been completed the billing may be paid directly by the affected property owner or certified to the taxes in a manner similar to a special assessment. Respectfully submitted, CITY OF HUTCHINSON By/ I � W+ James . Schaefer Hutchinson City Attorney JHS:dlp 4 � --a �* (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: November 4, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: MPWA Conference I request permission to attend the Fall Minnesota Chapter of Public Works Association Conference November 20 -22, 1985, As Treasurer for the Chapter I will be making a semi - annual report at the business wetting. This is a budgeted conference. MVP /pv cc: Ken Merrill • .,Ow'���� Marlow V. Priebe Director of Engineering 0 • 0 /� -a3 fri TO -. &� &44t.---4-f )1"� Jx�� M ?-A, -&&,ee-� J4.0-J, " Zdz aj we, &04Ae- (A� J� UA41r./ d ��02,�2223 24 ACT �9 w V' ~ Mr. and Mrs. Lonnie Kormann 1225 -7th Avenue, N.W. Hutchinson, MN 55350 Hutchinson City Council City of Hutchinson Hutchinson, l tit 55350 Members of the City Council: We live on 7th Avenue, N.W. in Hutchinson. We have been told that in order to get street lights on our street, we would have to let the City Council know that we want them. Well, we are letting you know. Our street is very dark and we feel that for the safety of ourselves and our children, and to help curb theft and vandalism in our neighborhood, we need the street lights. We hope that you will take immediate action on this issue. Lonnie and Teri Kormann Of ' • SO(612) 5874151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: November 5, 1985 SUBJECT: M.R.P.A. Annual Conference Meeting I am requesting permission to attend the Minnesota Recreation and Park Association Annual Conference. :It will be held in St. Paul on November 20, 21 & 22. This is a budgeted item. klm LJ TO: HUTCHWON CITY COUNCIL FROM: POLICE FACILITY TASK FORCE 40 DATE: NOVEMBER 12,1985 U SUBJECT: FINANCING ALTERNATIVES FOR NEW POLICE STATION This information is submitted based upon our interpretation of the charge given to us at the City Council meeting held on Tuesday, September 24. We would like to preface our information by providing some background material, our understanding of our task, and some general remarks that will impact any decision made by you. 1. We have proceeded to investigate two funding alternatives (public and private) that would provide the City of Hutchinson with the best possible building at the least total cost (we reviewed total cost and not just construction cost). 2. Our cost comparisons are based on the preliminary cost estimates as provided by the architectural firm of Thorson and Lambert. 3. The selection of a specific site could and probably will affect the final cost of the facility, however, any cost differences would affect both proposals in an equal manner. As a result, we are not currently concerned with a specific site. 4. Final costs of the facility may be somewhat different depending on site selected, architect selected, and other variables that cannot be dealt with at this time. 5. To the best of our ability, we have attempted to investigate public financing (a bond issue) and private financing (either a lease, or purchase on an installment contract) in order to determine the overall cost ramifications of each. 6. Upon your review, recommendations and decision, we will proceed in the manner you desire. 6'f PUBLIC FINANCING In assessing the cost associated with public financing of the facility, we have used the bond issue passed for the Recreational facility as a reference point. The overall assumptions are as follows: 1. Total cost of construction would be $1,048,000.00 2. Bidding and construction would be done according to city requirements and regulations. 3. Interest rate on the bonds would be 9.7 %. 4. Life of the bonds would be 18 years. 5. Payment structure on the bonds would be comparable to the bonds issued for the recreational facility. 6. Initial funds available would be $500,000 Schedule #1 provides a breakdown of the debt retirement of this alternative. A total cost breakdown would be as follows: Total Construction Costs $1,048,000.00 Bonding costs (as per Ken Merrill) Election costs (as per Ken Merrill) Total interest cost for life of bonds 13,120.00 1,453.00 794.258.82 0 GRAND TOTAL $198569831.82 • 0 PRIVATE FINANCING In regard to private financing of the facility, we have conferred with Mr. • James Schaefer, City Attorney, and have enclosed copies of the following: 1. A letter from the City Attorney to our committee. 2. A copy of Minnesota Statute 465.71. 3. A copy of Minnesota Attorney General's opinion 59A -40. These items are presented to address the legal question that was expressed at our last presentation to you. In addition, Mr. Schaefer has requested a specific response from the Attorney General's office that will cover this issue as we currently see it. The assumptions used in this method are as follows: 1. Total cost of construction would be $900,000.00 (The difference in cost would be due to the Davis -Bacon Act. If built publically, Ithe Davis -Bacon Act is in effect, however, if built privately, the private builder would not be covered by the Act. The estimated cost savings is approximately $150,000.) 2. Bidding and construction would be done by the private entity but 0 in compliance with all local and state building codes. 3. Interest rate on the mortgage would be 11 %. 4. Life of the mortgage would be 18 years. 5. Payments on the mortgage would be $69,000 annually (funds would have to come from the General Fund) 6. Initial funds available would be $500,000. 7. Due to the constraints placed on the General Fund by the $69,000 lease- purchase outlay, an initial downpayment of $300,000 would be made with the remaining $200,000 used to fund the first three years payments. This method would allow the City adequate time to budget the expenditure into the General Fund. Schedule #2 provides a breakdown of the debt retirement of this alternative. A total cost breakdown would be as follows: Total Construction Costs $900,000.00 Total interest costs for life of mortgage 708.307.04 GRAND TOTAL $1,608,307.04 0 SCHEDULE #1 • ASSUMPTIONS USED IN PREPARING THIS SCHEDULE: 1. AMOUNT OF BOND ISSUE WOULD BE $600,000.00 2. BONDING RATE WOULD BE 9.7% (SAME AS RECREATION FACILITY) 3. DEBT RETIREMENT STRUCTURE WOULD BE COMPARABLE TO REC. FACILITY 4. LENGTH OF ISSUE WOULD BE 18 YEARS DATE PAYMENT INTEREST PRINCIPAL BALANCE ---------------------- MAY 86 - - - - -- ----------------------- - - - - -- -------- $ - - - - -- 600,000.00 MAY 87 $ 48,000.00 $ 48,000.00 $ 600,000.00 1 MAY 88 $ 60,000.00 $ 60,000.00 $ 600,000.00 2 MAY89 $ 72,000.00 $ 66,600.00 $ 5,400.00 $ 594,600.00 3 MAY 90 $ 72,000.00 $ 57,676.20 $ 14,323.80 $ 580,276.20 4 MAY 91 $ 72,000.00 $ 56,286.79 $ 15,713.21 $ 564,562.99 5 MAY 92 $ 72,000.00 $ 54,762.61 $ 17,237.39 $ 547,325.60 6 MAY 93 $ 72,000.00 $ 53,090.58 $ 18,909.42 $ 528,416.18 7 MAY 94 $ 72,000.00 $ 51,256.37 $ 20,743.63 $ 507,672.55 8 MAY 95 $ 72,000.00 $ 49,244.24 $ 22,755.76 $ 484,916.79 9 MAY 96 $ 72,000.00 $ 47,036.93 $ 24,963.07 $ 459,953.72 10 MAY 97 $ 72,000.00 $ 44,615.51 $ 27,384.49 $ 432,569.23 11 MAY 98 $ 72,000.00 $ 41,959.22 $ 30,040.78 $ 402,528.45 12 MAY 99 $ 72,000.00 $ 39,045.26 $ 32,954.74 $ 369,573.71 13 MAY 00 $ 72,000.00 $ 35,848.65 $ 36,151.35 $ 333,422.36 14 MAY 01 $ 72,000.00 $ 32,341.97 $ 39,658.03 $ 293,764.33 15 MAY 02 $ 125,000.00 $ 28,495.14 $ 96,504.86 $ 197,259.47 16 MAY 03 $ 125,000.00 $ 19,134.17 $ 105,865.83 $ 91,393.63 17 MAY 04 $ 100,258.82 $ 8,865.18 $ 91,393.64 ($ 0.00) 18 $ 1,394,258.82 $ 794,258.82 $ 600,000.00 0 • SCHEDULE #2 ASSUMPTIONS USED IN PREPARING THIS SCHEDULE: 1. AMOUNT OF FINANCING WOULD BE $600,000.00 2. PRIVATE FINANCING COST WOULD BE 11.00% 3. DEBT RETIREMENT STRUCTURE WOULD BE COMPARABLE TO REC. FACILITY 4. LENGTH OF ISSUE WOULD BE 18 YEARS DATE PAYMENT INTEREST PRINCIPAL BALANCE ---------------------- MAY 86 $ - - - - -- 69,000.00 ----------------------- $ - - - - -- 69,000.00 -------- $ - - - - -- 531,000.00 MAY 87 $ 69,000.00 $ 58,410.00 $ 10,590.00 $ 520,410.00 MAY 88 $ 69,000.00 $ 57,245.10 $ 11,754.90 $ 508,655.10 MAY89 $ 69,000.00 $ 55,952.06 $ 13,047.94 $ 495,607.16 MAY 90 $ 69,000.00 $ 54,516.79 $ 14,483.21 $ 481,123.95 MAY 91 $ 69,000.00 $ 52,923.63 $ 16,076.37 $ 465,047.58 MAY 92 $ 69,000.00 $ 51,155.23 $ 17,844.77 $ 447,202.82 MAY 93 $ 69,000.00 $ 49,192.31 $ 19,807.69 $ 427,395.13 MAY 94 $ 69,000.00 $ 47,013.46 $ 21,986.54 $ 405,408.59 MAY 95 $ 69,000.00 $ 44,594.95 $ 24,405.05 $ 381,003.54 MAY 96 $ 69,000.00 $ 41,910.39 $ 27,089.61 $ 353,913.93 MAY 97 $ 69,000.00 $ 38,930.53 $ 30,069.47 $ 323,844.46 MAY 98 $ 69,000.00 $ 35,622.89 $ 33,377.11 $ 290,467.35 MAY 99 $ 69,000.00 $ 31,951.41 $ 37,048.59 $ 253,418.76 MAY 00 $ 69,000.00 $ 27,876.06 $ 41,123.94 $ 212,294.82 MAY 01 $ 69,000.00 $ 23,352.43 $ 45,647.57 $ 166,647.25 MAY 02 $ 69,000.00 $ 18,331.20 $ 50,668.80 $ 115,978.45 MAY 03 $ 69,000.00 $ 12,757.63 $ 56,242.37 $ 59,736.07 MAY 04 $ 66,307.04 $ 6,570.97 $ 59,736.07 $ 0.00 $ 1,239,307.04 $ 708,307.04 $ 531,000.00 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 SCHEDULE #2 0 ASSUMPTIONS USED IN PREPARING THIS SCHEDULE: 1. AMOUNT OF FINANCING WOULD BE $600,000.00 2. PRIVATE FINANCING COST WOULD BE 10.75% 3. DEBT RETIREMENT STRUCTURE WOULD BE COMPARABLE TO REC. FACILITY 4. LENGTH OF ISSUE WOULD BE 18 YEARS DATE PAYMENT INTEREST PRINCIPAL BALANCE ---------------------- MAY 86 $ - - - - -- 68,000.00 ----------------------- $ - - - - -- 68,000.00 -------- $ - - - - -- 532,000.00 MAY 87 $ 68,000.00 $ 57,190.00 $ 10,810.00 $ 521,190.00 1 MAY 88 $ 68,000.00 $ 56,027.93 $ 11,972.08 $ 509,217.93 2 MAY89 $ 68,000.00 $ 54,740.93 $ 13,259.07 $ 495,958.85 3 MAY 90 $ 68,000.00 $ 53,315.58 $ 14,684.42 $ 481,274.43 4 MAY 91 $ 68,000.00 $ 51,737.00 $ 16,263.00 $ 465,011.43 5 MAY 92 $ 68,000.00 $ 49,988.73 $ 18,011.27 $ 447,000.16 6 MAY 93 $ 68,000.00 $ 48,052.52 $ 19,947.48 $ 427,052.68 7 • MAY 94 $ 68,000.00 $ 45,908.16 $ 22,091.84 $ 404,960.84 8 MAY 95 $ 68,000.00 $ 43,533.29 $ 24,466.71 $ 380,494.13 9 MAY 96 $ 68,000.00 $ 40,903.12 $ 27,096.88 $ 353,397.25 10 MAY 97 $ 68,000.00 $ 37,990.20 $ 30,009.80 $ 323,387.45 11 MAY 98 $ 68,000.00 $ 34,764.15 $ 33,235.85 $ 290,151.60 12 MAY 99 $ 68,000.00 $ 31,191.30 $ 36,808.70 $ 253,342.90 13 MAY 00 $ 68,000.00 $ 27,234.36 $ 40,765.64 $ 212,577.26 14 MAY O1 $ 68,000.00 $ 22,852.06 $ 45,147.94 $ 167,429.32 15 MAY 02 $ 68,000.00 $ 17,998.65 $ 50,001.35 $ 117,427.97 16 MAY 03 $ 68,000.00 $ 12,623.51 $ 55,376.49 $ 62,051.47 17 MAY 04 $ 68,722.01 $ 6,670.53 $ 62,051.47 ($ 0.00) 18 $ 1,224,722.01 $ 692,722.01 $ 532,000.00 C7 0 SCHEDULE #2 ASSUMPTIONS USED IN PREPARING THIS SCHEDULE: 1. AMOUNT OF FINANCING WOULD BE $600,000.00 2. PRIVATE FINANCING COST WOULD BE 10.50% 3. DEBT RETIREMENT STRUCTURE WOULD BE COMPARABLE TO REC. FACILITY 4. LENGTH OF ISSUE WOULD BE 18 YEARS DATE PAYMENT INTEREST PRINCIPAL BALANCE ---------------------- MAY 86 $ - - - - -- 67,000.00 ----------------------- $ - - - - -- 67,000.00 -------- $ - - - - -- 533,000.00 MAY 87 $ 67,000.00 $ 55,965.00 $ 11,035.00 $ 521,965.00 MAY 88 $ 67,000.00 $ 54,806.33 $ 12,193.68 $ 509,771.33 MAY89 $ 67,000.00 $ 53,525.99 $ 13,474.01 $ 496,297.31 MAY 90 $ 67,000.00 $ 52,111.22 $ 14,888.78 $ 481,408.53 MAY 91 $ 67,000.00 $ 50,547.90 $ 16,452.10 $ 464,956.43 MAY 92 $ 67,000.00 $ 48,820.42 $ 18,179.58 $ 446,776.85 MAY 93 $ 67,000.00 $ 46,911.57 $ 20,088.43 $ 426,688.42 MAY 94 $ 67,000.00 $ 44,802.28 $ 22,197.72 $ 404,490.71 MAY 95 $ 67,000.00 $ 42,471.52 $ 24,528.48 $ 379,962.23 MAY 96 $ 67,000.00 $ 39,896.03 $ 27,103.97 $ 352,858.27 MAY 97 $ 67,000.00 $ 37,050.12 $ 29,949.88 $ 322,908.38 MAY 98 $ 67,000.00 $ 33,905.38 $ 33,094.62 $ 289,813.76 MAY 99 $ 67,000.00 $ 30,430.45 $ 36,569.55 $ 253,244.21 MAY 00 $ 67,000.00 $ 26,590.64 $ 40,409.36 $ 212,834.85 MAY 01 $ 67,000.00 $ 22,347.66 $ 44,652.34 $ 168,182.51 MAY 02 $ 67,000.00 $ 17,659.16 $ 49,340.84 $ 118,841.67 MAY 03 $ 67,000.00 $ 12,478.38 $ 54,521.62 $ 64,320.05 MAY 04 $ 71,073.65 $ 6,753.61 $ 64,320.05 $ 0.00 $ 1,210,073.65 $ 677,073.65 $ 533,000.00 1 2 3 4 5 6 7 8 9 10 it 12 13 14 15 16 17 18 SCHEDULE #2 0 ASSUMPTIONS USED IN PREPARING THIS SCHEDULE: 1. AMOUNT OF FINANCING WOULD BE $600,000.00 2. PRIVATE FINANCING COST WOULD BE 10.25% 3. DEBT RETIREMENT STRUCTURE WOULD BE COMPARABLE TO REC. FACILITY 4. LENGTH OF ISSUE WOULD BE 18 YEARS DATE PAYMENT INTEREST PRINCIPAL BALANCE ---------------------- MAY 86 $ - - - - -- 66,000.00 -------- - - - - -- --------- $ - - - - -- 66,000.00 -------- $ - - - - -- 534,000.00 MAY 87 $ 66,000.00 $ 54,735.00 $ 11,265.00 $ 522,735.00 1 MAY 88 $ 66,000.00 $ 53,580.34 $ 12,419.66 $ 510,315.34 2 MAY89 $ 66,000.00 $ 52,307.32 $ 13,692.68 $ 496,622.66 3 MAY 90 $ 66,000.00 $ 50,903.82 $ 15,096.18 $ 481,526.48 4 MAY 91 $ 66,000.00 $ 49,356.46 $ 16,643.54 $ 464,882.95 5 MAY 92 $ 66,000.00 $ 47,650.50 $ 18,349.50 $ 446,533.45 6 MAY 93 $ 66,000.00 $ 45,769.68 $ 20,230.32 $ 426,303.13 7 . MAY 94 $ 66,000.00 $ 43,696.07 $ 22,303.93 $ 403,999.20 8 MAY 95 $ 66,000.00 $ 41,409.92 $ 24,590.08 $ 379,409.12 9 MAY 96 $ 66,000.00 $ 38,889.43 $ 27,110.57 $ 352,298.55 10 MAY 97 $ 66,000.00 $ 36,110.60 $ 29,889.40 $ 322,409.15 11 MAY 98 $ 66,000.00 $ 33,046.94 $ 32,953.06 $ 289,456.09 12 MAY 99 $ 66,000.00 $ 29,669.25 $ 36,330.75 $ 253,125.34 13 MAY 00 $ 66,000.00 $ 25,945.35 $ 40,054.65 $ 213,070.69 14 MAY 01 $ 66,000.00 $ 21,839.75 $ 44,160.25 $ 168,910.43 15 MAY 02 $ 66,000.00 $ 17,313.32 $ 48,686.68 $ 120,223.75 16 MAY 03 $ 66,000.00 $ 12,322.93 $ 53,677.07 $ 66,546.68 17 MAY 04 $ 73,367.72 $ 6,821.04 $ 66,546.68 $ 0.00 18 $ 1,195,367.72 $ 661,367.72 $ 534,000.00 • -5151 (612) 587 f1UTlH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 7, 1985 MEMORANDUM TO: MAYOR AND CITY COUNCIL •,• PIMC10M COOBDIMTOR HAZEL SITZ On October 22, the City Council requested re- evaluating and updating of job descriptions for salaried employees. This process has been started, with salaried employees reviewing their present job descriptions for any significant changes since the last revision. In addition, I have reviewed many formats. Examples of some of these are attached for your information Mdiibits A,B,C,D,E). Also some textbook guidelines are included (Exhibits E,F,G). it is evident there is no "one way" to write job descriptions, but rather, the format that • is most useful for a specific employers purposes is the one that should be used. In general, the guidelines for administrative (salaried) job descriptions can be summarized as follows: 1. They are written in general terms meant to convey the level of responsibility. Terms such as "plans - organizes.- directs - reports - advises" etc. are often used in the responsibility statements. 2. They emphasize scope of duties rather than physical details. 3. They differ from hourly job descriptions which are meant to describe specific tasks and duties in more detail. Using the above guidelines, one may still use either "shorter" or "longer" formats. The sample jab descriptions vary from less than one page to four pages in length. (The format we have used in the city usually, requires one or two pages.) we use job descriptions when hiring new employees and when classifying jobs for pay purposes. They have been updated when jobs changed significantly or before advertising to fill a vacant position. Their purpose has been as a resource document for personnel purposes, subject to updating as needed, and not as a formally adopted document which requires council action. (Council action is always taken to reclassify any given position to a different pay grade, based on its current description.) During 1985, about one- fourth of our full time job descriptions were reviewed and updated as necessary. These were mostly clerical (hourly) • positions where it was felt specific tasks had changed. Most other job descriptions, including salaried, were last revised when our comparable worth study was done. -F MWRANDU K November 7, 1985 Page 2 Based on our use of job descriptions, the format I recommend when updating salaried positions is the one presently in use, as follows: TITLE: DEPARIVngr: ACCOUNTABLE TO: SUMMARY: (A one- sentence description of the job as a whole) RESPONSIBILITIES: (Not more than 20 numbered responsibility statements) DESIRABLE QUALIF'IC114S: (Education, training, experience required to perform) SPECIAL REQUnMENTS : (Optional - when special licenses or certificates are needed) WORKING CONDITIONS: (Unusual conditions such as irregular hours, hazards, etc.) Our personnel policy has always stated that employees in permanent full time positions are those whose regularly scheduled duties consist of 80 hours in a two week pay period, year round (Section 2 - Scope) The policy also states that the normal work year for full time employees is 2080 hours including authorized absences—vacation, sick leave, holiday- - (Section 8 - Hours of work) . Irregular hours, flexible hours, or varied hours fall within that definition. I have seen no examples of job descriptions stating specific hours of work for administrative employees. In reviewing the above principles with.the research staff at the League of Cities, they confirm their soundness. If the normal work year for some full time employees were to be different from the adopted personnel policy, it would require an amendment to the personnel policy specifying which. positions fell under the requirement.. Since this could be interpreted as a decrease in benefits and could cause a negative response from those affected, the research staff at the League of Cities advised it is probably a question in which the city attorney should be involved. I welcome any ecxments you may have on the above. copy: Jim Schaefer • • 0 d5 Nfn?Le- C ; }n of CITY ADMINISTRATOR Sk Cks,&L NATURE OF WORK This Is highly responsible work In providing executive direction and supervision over all general administrative affairs of the city government. This employee Is responsible for planning, organizing, directing, and coordinating the general operation of all executive departments in the municipal administrative service. under the direction of the Mayorr.' Responsibilities include the control and supervision of specific activities *assigned to the Department of Administration including work performed by the Finance Department. the Planning. and Personnel Divisions, and the Mayor's Office. This employee also provides general and specific staff assistance to the Mayor in legislative. policy, fiscal, and other technical matters, and represents this official and the city as delegated. Vork is reviewed through con- ferences, reports. and the evaluation of the soundness and success of recommendations and administrative actions. EXAMPLES OF WORK Attends meeting of the City Council. Its committees. advisory and administrative boards; develops and coordinates the preparation of research information on municipal government operations and activities; presents operating information. administration policies and views relevant to various subjects. Directs and participates in the assembly, analysis and presen- tation of departmental budget requests;•;directs the preparation of the municipal budget; reviews financial transactions for conformance with budget appropriations; reports and observes on unusual expen- ditures to the Mayor. Directs, through the finance Director and reviews, municipal licensing, records management. and property assessment. treasury management, legal. purchasing. planning, and central services activl -• ties; approves the Installation of procedural and related improvements and recommends major Improvements in financial administration. Confers with department heads concerning operating problems. plans and policy questions; interprets policies; advises or directs administrative and operating officials in the conduct of functional programs._ Advises the Mayor of administrative Implications of proposed legislative and policy matters. Reviews organizational and procedural aspects of the various departmental programs; approves and orders Improvements or prepares recommendations on major changes to facilitate Improved economies or effectiveness. Represents the Mayor at ceremonial functions; receives visitors; reviews. investigates and resolves major citizen complaints. Performs related work as required. DESIRABLE EDUCATION AND EXPERIENCE • Graduation from an accredited- college or university, preferably supplemented by an advanced degree in public administration; experience in progressively responsible municipal administration work; or any equivalent combination of education and experience which provides the following kno wledges, abilities, and skills: Thorough knowledge of the principles and practices of municipal- government- administration. Thorough knowledge of the organizations: forms, operating methods and procedures of municipal government. Ability to plan. organize. direct and coordinate a large organi- iation involved in the full range of municipal government activities and services. Ability to accurately interpret administration policies and to gain the cooperation of department heads and employees in their effective enactment. Ability to accurately analyze administative operations and to present clear and concise recommendations. . Ability to effectively represent the City and Mayor before the City Council. other governmental agencies and officials, and 'the general public. POSITION RESPONSIBILITY PROFILE Date: Noy, 19T3 Cedes 0120 Title: Director of Administration Departments City Clerk - Treasurer's Office Deports to: City Council SArnoL& �y 1.ragw� •�- rnN C l'i't t3 Basic Objective of Position: To direct and conduct official municipal registration, recording, and fiscal duties and to coordinate the admin- istration of municipal government as assigned or delegated by the City Council or Nsyor. Nsjor Areas of Responsibility: Yithin policy guidelines, assists the City Council and Mayor in Coord- inating, administering, and following through in regard to a wide var- iety of requests and problems of municipal concern; researches and as- sists in developing and recommending solutions; interprets.ordinanees Sad directives to other departments, other agencies, and the public. Advise* department heads and other city employees as to administrative procedures policies; coordinates preparation and administration of City Supervises the work of and assumes responsibility for subordinate employees involved in municipal financial, payroll, voter registra- tion, election proceedings, special assessments, parking meter oper- ations, and other related areas; may perform duties of subordinates when required; som mes official duties of City Clerk. 4. Administers and audits municipal financial record - keeping and reporting systonge assumes official duties of City Treasurer. 'j. Attends City Council and Utilities Commission meetings as well as meetings of other municipal boards and commissions as required. Serves as Secretary of the Utilities Commission. 6. Meets with news media, civic groups, and other organisations to explain the City's budget procedure, bond issues, and other items of specific and general interest. �. Serves as the City's intergovernmental affairs representative, espec- 1a14 for issues of county -wide concern. 8. Performs related work as required. Desirable Background: An individual in this position normally should be a college or univer- sity graduate with major studies in the 6 overnment or business fields. More importantly, however, the individual should have the kind of h • .2- experience that bas provided a knowledge of or familiarity with municipal government administration and finance, experience that likely is acre valuable than the formal education, per se. Previous experience normally should consist of 5 - 10 years of municipal or municipally- related govern- mental administration experience, perhaps as a municipal clerk, treasurer,, or administrative assistant with- a smaller munics" ity. In emy event, the previous background normally should have been sufficient to provide the employee with the following knovledges and abilities: Considerable knowledge of the principles, practices, and techniques of public administration. Considerable knowledge of the principles, practices, and equipment of modern office management. Considerable knowledge of the organizations and functions of city government and ordinances, regulations, and policies controlling -its operations. Ability to assemble, organize, and present in oral or written form statistical, financial, and factual information derived from a variety of original and secondary sources. Ability to exercise resourcefulness in solving new problems In accordance with established ordinances, regulations, and policies. Ability to establish and maintain effective working relationships with employees, officials, and the public. I8upervision Received: General policy direction by the City Council Supervision Exercised- 1 Accounting Clerk 1 Secretary 1 Senior Clerk Typist Supervision of- 1 Parking Meter Service Worker 1 Golf Course specialist c Contact: Continuous and daily requiring a high degree of tact, diplomacy, and judgment. J00110" OOMTNOLLM IOWOATumt ACOOYNTWG d0a M0 FW AUCs +o�auutlr od anegrAme for MM.rp.lYp aL� rwsr�mn w► , , " . p .•n° MINE LOT Vemilm -"a-- 10- ,n.a11NCY MNWOPAON ,. seal assaaM111O, ' Dill pop" himcdons. 0 L Oalalrp bwip. and snows* adhonrlaa of mw dgaron.lb b w+Nww f am I. MMrM� NKaMn01w111M d S m for aarda► OW raoorrNrlarlda I w000ds b Im" OJt radNOa «.b.a mow vroMS A Amu as a Meow YAM aMtarrW awAtora. Annually ON O Otnoa MMt pnprMbn d awrl.gr Mnd =ba Owrluly 04 son" mms Na T, and aadlalaw vollillan tar paynlaM YYMIdY CK H adMpart111.N 1pM AOOITIONAL NOVO ON COINAM Tt aTWa job ward be /mdrd rolls D. &a* L. rllb/ada waNW a dat.ralrlid In relation to Ww ON Woo. As an .�ux*b M dda b dtow �dwatoOW N d.a liI ,7 0�• ' Ar�noll�oNwwro ►�ooawLwnoNOOrrNnrE oATa >� rorwoona • �F' {v� ni ,U1 I.Ili� sK I. , • 4NIM Martins M ob aro rrlrnMM "191*00 Motels IPP@MN l M 0 P 1 An '* Doom M Aoom0ft moll i a• yooWorlporlarroo. • 118160010d MryIM M roam nwA" Our mew sMau M mWAsw amp"" s," ar pwop** r o Yongls oNO�NwmoNAL NRLATtONdIN Film" ' Office 0°°Wa'p'r Acoourdant CN�C Morlpa► Sommory rYLMOLr AUTIMM rAt►I�NTUL +Nft@W "a" il N "a" b AMMW wM O W ANN 4E NOW" Q AN" E Menlllwl WONUM CONOITIO M 1Ag�� 11 Q 5�10��R4cJY CW ,�41 4r46kVjS1S _' edy v.*, i q vuv lA"9 0111 A 0 City fainceton POSITION P"ttfoe Title CITY TRRAVARR/ACCOMAPT Marmot PIR4RCE ' AecloUble To CM ADMISTRATOR (city Cantil) of r t' vv hrr. Su,w*k _ I q g y 0. RESPONSIBILITY WRITE-UP,• Recognises and recommends opportunity to secure funding for deal projeate from federal. state, county and /or other agencies whom the a" of on" funding NovaMA r 1964 Mould be advantageous for the City Provides eom&ultation sad guidance regarding pricing used in regards to various city services and enterprises 4. Data Proeessias /Computer ►PimSPy 00leCtfve of Position To plan and implement gourd administration of financial operations of all City departmeuts MW oaterprises and assists in decision making process by providing information on financial impact Nsior Are" of Accountability 1. Organi "ties/Procedures plans and develops sound accounting policies and administrative practices wbich will provide the City Administrator and the City Council with financial data necessary to guide their planning sad decision making Overseas the aeiatem oce of all official accounting and financial records so they conform to accepted government accounting principles and provide an aecucste and current reflection of the City's financial condition Prepares various reports required by State and pedant Agencies evaluates an a continuing basis existing financial control system for the purpose of atrengtbening such systems as nay seem to be necessary and justifiable Rvaluates on a continuing basis the organisation and functioning of the finance and accounting areas and implements changes, as needed, to improve the results being achieved in each area Recngni"s potential legal liability for the City resulting from City policies and practices and recommends actions to control or zdnisixe the potential liability of such activities &@presents the City at county, regional gad state vide emoting$ relative to financial matters in which the City could have an interest Nsiataias general fixed &soot system gawres that information put into data processing is is an accurate and timely masons &&hate$ system to financial accounting system Review reports generated for accuracy and completeness &wpo City Administrator promptly informed of all significant developments which the Administrator will need to know to perform effectively as chief adminis- trative officer 2. Investments Manage@ and invest* city funds according to legally approved investmest practices Guide development and isples"tatinn of capital financing program* So as to obtain financing as the seat favorable basis for the City Kee" City Administrator informed as all pba@es of debt administrstiom mettars and procedures 3. &wdtet/Pmadist Assists the Adadmiatrator in the development of a camprebensive Spada' budget broken dams by department, enterprise, etc. provides consultation and guidance to departnsst heads in budget preparation process Overages, revive and controls all disbursements to see that they are in lire with the budget and have base properly authorized Koo" informed on pending state and /or federal legislation that would or could be" impact on the City of Princeton Interprets impact of such legislation and communicates through City Admisis- trotor Overseas the data processing operation to &spur* the informational services being provided are of highest quality and are cost effective S. Aaoessmats Maintains control of all bond isgus records and prepares and sdminiatora all spacial assessment records Overseas property assessment procedures and the City purchasing fomctiun Review the projected sever, water and utility rates to "sure required City income will be attained 6. Supervision Defines work responsibility for assigned personnel and clearly cosmmmisetes authority delegated so employees may proceed with certainty in the performance of their duties Participates in the selection of qualified personnel for depsramat asap super- vised and directs their orientation and training to achieve the dogirod level of work performance Evaluates an a continuing basis the effectiveness of assigned personnel and the results being achieved as a basis for training sod guidance to improve performance . Conducts effective performance reivews in accordance with established City policies and recounend& salary sdju&tmemtg, promotions, do tarmimetions based wpm demonstrated work performance Develops and maintains a respected level of discipline and Working climate in which personnel are metivated to perform to the beat of their ability Demonstrates by personal example the desired standards of conduct and work perf*mmce for all personnel 7. Special Profeet& /Duties Perform special research studies, assists as directed the City Administrator is activities Performs other duties, assumes other responsibilities as apparent or of delegated Examples of Performance Criteria Expenditures are consistently administered and controlled within the budget u projected Sound investment practices consistently result in the City getting the most favorable rate of return on investment of surplus funds Sound financial planning is indicated by the City's ability to plat* be do sad Obtain current financing at the lowest competitive cost to the City Maintains sound staffing in are" supervised so that excessive payroll and overtime Costs are being avoided Maintains a facorable, coordinated and coopsrstive climate in department supervised so personnel era motivated to work up to their potential Proven ability to communicate with the general public, other department heads, and the City Council is an effective, tactful and courteous manner Responsiblity for Mork of Others Has direct supervision over: Payroll Clerk /Bookkeeper 0 �i r i i ,F \ NA 8 1 O ti.b.sl..d 0 100Ms Figure 7 -6 is a 1, 1 - #Hide lot wywr►isor of statistical procedwat at General Mils, Inc. Dampuous of professional and maoagerw jobs are similar to those for production and nonsupervisory jabs: however, they generally do not explain the mechanics of how the tasks are car- find OYL Becsn%p h;"-1 —A, r.^A. to M c motex alld Variable from dsv fe Y .rid tvrek an �rerk the anti.. and «l.:t :.....n...a.sir wri en in .tore oeaeral rer.,r._ 7 by descriptions tend to blghhght rela- tionships with others (both within and outside the organization) and show bow the position fits into the organization structure. The specifications daemphasize such factors as physical skill, effort, working Conditions, and hazards. Instead, they emphasize education, experieace, knowledge, decisions, authority, responsibilities, outside Contacts, standards of per formanee, and creative work. E>EIAPT POSITION Ot110E Jab Orya birava and lafarmatlaa 20 {ti?ERAL MILLS, INC. POSITION TITLE ayrevlsor - smumma PraeMV.r POSITION MMNRER APPROM DIVISION OR STAFF DEPT. LOCATION CDDE EFFECTIVE DATE Oauy CM" sannnvnlm jots" ton DEPARTMENT OR ACTIVITY SECTION I DISM1811TION REVISES L pONC7pDN to amM1 sae Rorer amaonml "chomp" Nor am to Sm it"Am ton ad tan - bw as QUOW Avon I ode tspedwato W RWnma. D. 110013 Act as statmttal eosrdYd b an gmnt Control s prdooro ad to dmleluo to me sppuemlm and lmpmaaamtlm of monmesl prmetpas ad tnelalr uos r wnd In tao esalaUVa and Control of pat tamers. B/. Wp�011{0Q31m A. QAW-91—du tL Wan: 1. Prodde On reamry for an Q d1V Cnval ssper"non and todommas to On ar of stanaual Rlselpins W totdayre for ovalotlos W Carol of W"W Labors. p. Drodop anatres of 9"Ir mote to am Y dsssralams be otlaetlrraasa ON Iona paltb Csafrel pap p. Aabnw R 01 ins and reeannowd amptbte per sir obw pllt control dovlw for one L the aratoatlon of bgrad at and Pr's pap. a. Aid to 4 plartsa at spacial tam W to sa awdyafa of rssaltlK dam. L Aid Is tb asap of more nmHat laboratory-oaam Mad plant -act expertmonm for w In ovabou" pop laaors. l Coadoet apnea vadpamm *A araelod tv. Slsl.Atlonfsups A. Anointed Dtr~ of want Control as reports to as Aaaatam. 8 Others L so Company Hm Contact we Dfvam quaky Contra Dinetore to bor the paepooe of PWW" emseMmlm m Mmnery Wlthto us Province. C. Wtads the Company M mttmmlr p omemoea! a num ens to boop a nvoot of dovolopmnms in me AMA Plata 7 -s. Paddon 1kstV*dw for Supervinor— Stalin" Praoedtrer. *,prodred &,*Wh rA► evarmw qf Craamat k& lac- Atwrgok Atisa SWA ., ���pooY ell- eFXanapm and PlakA*Mb .'mil 10 per cent of management, which, in turn, was defined as the highest paid 1 per cent of employees.' ' Organizations have undoubtedly been fortunate in permitting top management almost complete freedom in designing their jobs. To the extent that these individuals do want to make unlimited contributions, organizations have in this way properly specified the contributions of this group. Most organizations have job descriptions of management jobs. Developing these descriptions is difficult, costly, and time- consuming. A well- conceived management job description probably takes about five hours of the executive's time.' In fast- changing organizations, these job descriptions must be frequently rewritten and, in most organiza- tions, probably regularly revised every two years. Organizations have also found that management job descriptions must be developed by relatively high -level employees. _Management job descriptions are typically written in terms of and influence involved. rather than in terms nature guides rather than job descriptions. Management job descriptions in- volve a careful determination of what the job has been made by the incumbent, because such individuals are often permitted wide latitude in changing their jobs. Draft descriptions are reviewed and coordi- nated, however, to insure proper definition of responsibilities.' Because of the time and effort involved in writing management job descriptions, many organizations use them as a basic management tool in assigning work, communicating responsibilities, establishing au- thority limits, setting performance standards, and reviewing manage- ment performance. In this way management job descriptions are used for organization planning, manpower planning, and management de- velopment, as well as compensation. Job evaluation methods applied to management jobs reflect the differences in the character of management jobs and jobs at lower levels of the organization. Different factors are employed and frequently ad- aptations of the basic methods of job evaluation. In most cases, manage- ment job evaluation involves adaptations of the point and • • • burden of proof should be on any deviation from a norm. It is unthink- able that such determinations can be left to individual units or administra- tors. Here we have one of the most obvious examples of the need for com- mon personnel policy across the board in any organization. Two additional points deserve mention. One is the matter of overtime. Although careful planning and organization of work can usually keep the necessity for overtime work within reasonable bounds, it can rarely be eliminated entirely. Periodic emergencies in public services are not often susceptible to prediction and are no respecters of the dock. In an earlier chapter we reviewed the importance of overtime compensation. Such pre- mium payments serve the dual purpose of easing the inconvenience im- posed on employees who work overtime and of acting as a fiscal restraint on the management which authorizes it. 1� One of the dangers of too much overtime, even where employees wel -, come it for the extra pay, is the wearing effect it may have on the health and ultimate productivity of the employees. A problem of no small propor. lions is the all- too-universal pressure on many public executives that re- quires them to devote many long, fatiguing hours — almost invariably un- compensated— beyond a normal work week. Yet few personnel measures are designed to alleviate this situation. The executive is the "forgotten man" in public personnel administration so far as legislators and the general public are concerned. There is little hope for improvement in the inequities involved and in the damage to the health of these persons (and indirectly to the - public welfare) until the general education of the public in the im- portance of public services, the dignity of public employment, and the character of executive leadership required is vastly extended. The second point with respect to working hours has to do with periods. The provision of work breaks, particularly in factory production, was common in industry long before it became common in public agencies. For a long time there were legal objections to periods of cessation from work, the usual one being that there was "no authority for it." But as much by the pressure of group practice as by affirmative authorization, the rest pause has become almost universal. The "coffee break" or "coke break" is as much an institution in the public service as in the business world. Indeed, the problem now is not whether to allow it but how to control it, how to keep it from being abused by the few who are not highly motivated and who stretch ten - minute breaks into half -hour absences. The solution usually comes back to the quality of supervision, the selection and placement of employees, and the firm insistence on reasonable standards of performance and production. The foregoing comments should not be taken to mean that rest periods are unjustified. The weight of evidence, particularly when work is mo- notonous or demands intense concentration, supports such breaks because o Y1Y1e 1,miV11 MJ '- G POLICE DEPARTMENT MEMORANDUM TO Hazel Sitz FROM Dean M. O'Borsk SUBJECT Job Descriptions DATE October 25, 1985 Before any changes are made in the job description of the Police Department you should read 419.08 which refers to the.Police Commission duty to prescribe standards. Perhaps the City Attorney may have to render an opinion on this matter. DMO:neb 6, 0 ' the ommbaioa at do Iwsr flt.�:.' '')Kilos a"! n+rou� h }�ilr,�; .• r es, path esesaadatioos loses place.' iBariaa vv C4 et ,, c ;.. . I , .� ,• The,commhission•aha11 aacertok tbe•duties of each Office, position, and employment In i, ii8 RBapp. i81. ,; - t die. police promction service of such city, and designate by rule as well as may be not the the Pou'se' to foe practicable iris trsde. of .each office, employment, or position. The commission shall h Pollee eHiosr tmdsr• eivY staadards;of fitt�esa.And effidency for each:.offioe, !� pcekKM, and amployegeet 119.11 fires that charges tsd.for.eacb; grade, and adapt floe; pYaminat3oq thereto , by higher ter or � �a�� Amended by laws 1978, a'1E8, art. b, !'7.'. ,1 !t�,+ t ;. I •I! . . \Y:• J ^. '•. •': !\1 I`.'i li 7:... Y.l it r•1 •- , :h..•. . -• , .l, .1 7. !, sept 17, 19A9. i •' 1':i 111•, .,• 1178 Ameninheut. Laws 1978, e- 128,,art. 6, established under section 419 of the statutes, 4 charter the city Pct and 17, was a general wtborisation for the eomo& . however, the civil service commission might im- 1 would have the power and t s =dMs Of the pow farce, ition.of the tams �a I" and ba" pose reasonable el Wlily requirements ptovid, isto'the "does °'• or tTie anbatitati�a of tlhe In stoking the appointments who bated been . � � �y do_ not strode as pns&ft of a term itsdhtoly! dtks . for "vi0agea and/or compvtltive ppAtty.Deny X ti00•. y86- '!A1 /J{ �+ . /.. 't • itl ::Il;: �'1 't1 •; f� Mw Mw service commlssim, ,Yp• ,F .., t dro •lln(17:�h t { U��'r�l i.: t' :3ti Vt Itrl �1� 9 p �/�••Wr ia. o. ' •.!r .. ••.. 'r ,,.. March 82, 1961.{ .. . ' +:•:•ta.•Sit s ;1���!�r r • , ,iq 9111 +� r 4 '" Police civil service commission have auutthhor�ity R'fll • .!'', •tl! .. n��i.�t�, � i']t ...- •'ii'r N0110a at 9i;i Utz..` ��.� .- to promulgate rules for psychiatric or �7 ^•6' le 9snseal- •iik,gc',c3gs 4;;r cfr S:r •tlai,t ;tn i r., + kw testing of prospective Police officers, Police once Act cif 1l7.49)a edoded �„ ,- , r! }; 11d' } _flr�f.,f; '{!;cr'�i! E'tR' eifioas about to be pramotsd, and all other t pay of �b f, a vet ,.,....; :.,.il �.. , ,:13 has "4 r, t t;► police officers every three years, regardless of huge ptooseding:' Jfitiytq t. +jjl :.in genettal 1 ; ; .,��- ._. f t!. c .• whether they are aboutto be hired or prodsoted. J.W>ld M. , Where retain showed that city police tivD ser• �Op Atty.Gen , 786-Z, Sept 14. ` 1976. : a vWsp does not have the a� vim commission complied with statutory te^ ..� Police QvD Service s Act and .a police officer under civil •Commiae10 ts i4 connection with eirii.�er!W sum- a city charter should harmonise ii-arder to gbe ,y hennas 1419.06 vests abw over the employ- b&Wn for promotion to sergeant and in absence effed to both, hOTMW iossfar a$ they wan of proof the eomieiesion acted triudulently, isupervision sehar and ssspension'of all .that -Inconsistent the provisions of Use statute Would a'bifsrh'iy gr ereisolsabiy or e1 eeded its jaris Pal �P Ady . 7$6e -2, Nov.. 17, 1966. ' 'pro - i in the Police � dw. . pp•Aft ru•.- 78�pv Mellon and: trial' �^ i�a's. �' seeaed proceeding wherein police association and - Authority to amend original rules and regula- ,. several offices. 'sought review r-bT ' certiorari, tons of city police civil •erviee comiisission was impend a soborduhate illeBm$ that the eammissioD did not eompiy with • in the commission as opposed to the city council of less than 60 days far d°ts° in administering the euminatiom or the mayor especially in view of charter provi^ _= without first bolding s C odrou v. Johnson, 1979, 288 N.W.2d 689. sions stating that provisions in the charter incon- °'sisteut _ �� ,n,�A�r The city may not exclude the position of chief ' with the statute be modified to conform. °+ tsyGen, 7 1pa 1966. y ;a ,,� !1 ,f !_`�1 .: 1Lpolioettt Y�° 1; .,a u! P6e', ,Sept, �', :rr h: �d rknr ar! 1... ;. i , - tt .i• 1 i• nf,'x� ' a UIM.• y1�,_,,,�__�Y r ^lil ii . t•�fiJ ':1 h1t'71;y: 1 f�{ rtff'. +. t _�9Eers dty, �,1wn •Or Other ' i .fi '1 ', Ir i�etea Yf {F^ i t 1 '{ ....rl ty. in �IDpn�ng �$le�ate a00rea OD .exi1O>oa- under any. provision of law i- and application ., tione,for promotion to position of sergeaat. Id. + • _ . ; •.. ; I ­6 p ao s:yi Under the statute which requires that promo- When return showed that city police civil ser- ted officer, after vin Pew lions be based •on'eompetitive exicmbiatiort and 'c � vice'eoe►mission complied with aD statutory he- f! be records of efficiencyf'character; eorduct and rjuirements in connection with civil service exam- =•urae pursuant to sections amiority, seniority is to be coresident in eonjune. instion for promotion to sergeant and in absence the continuous employment On with .efficiency,' character and •eonduet+ • ?,of proof that the commission acted fraudulently, upon wsitteDl after laoudron v. Johnson, 1979, 288 N.W.17d 689.; , . ,•i arbitrarily or unreasonably or exceeded its juris- Record of p mmedimg to ehaDasge validity of a diction and powers, trial court properly dis- . i ., ; tromotional examination administered by city po•' f missed proceeding wherein police association and nk art. ,6, f �' Laws 19¢0, e. he civil service commissim . established tort the. ., several officers, sought review by certiorari, + - ,i{ tzr,hmission complied with' statutory require alleging that the commission did not eomply with . seats relating to. the �h+eight to be given seniori, ,statutes is administering the, examination. Id. � esdundaDt, oont6gting and - ' MIL Charges filed :with seeretary.of eOmmissipn • t i !. �+ �' 1! f ;, (� Charges of inefficiency, or misconduct may be filed Mitt the secretary of the commis= �' poi by. a superior officer or by the appointing authority, and thereupon the commission stioths ? , • ' :'s ' shall try the,chaMes after Do leas than ten days' written notice to the accused. Such et u4• • - _ ' ` ' ,: ;' r 1 i ► sotiee shall Meet forth the charges as filed... The trial of these charges shall be open to the ! Corporations••9 b77 et, seq! public and each commissioner shall hale the power to issue subpoenas and to administer . asd . Public X.mpioyees 11;1417, canna and to ; compel the attendance and testimony of witnesses and the -. production -of • 175 : ORDINANCE NO. 16/85 PUBLICATION NO. AN ORDINANCE ESTABLISHING DESIGNATED MUNICIPAL STREETS AS "TRUCK ROUTES" The City Council of the City of Hutchinson hereby ordains: Section 1. The following streets, highways and thoroughfares located within the City of Hutchinson shall be designated as "Truck Routes" and shall be so posted: Section 2. All motor vehicles having a gross weight in excess of pounds shall utilize streets, highways and thoroughfares designated as "Truck Routes" when traveling within the corporate limits of the city of Hutchinson except when the making of pickups or deliveries requires travel upon non - designated streets. Section 3. violation of this ordinance shall be a misdemeanor. Section 4. This ordinance takes effect upon its passage and publication. Adopted by the city of Hutchinson, Minnesota this day of , 1985. CITY OF HUTCHINSON By ATTEST: Gary D. Plotz City Clerk of Hutchinson Robert H. Stearns Mayor of Hutchinson 7- d 0 El 0 RESOLUTION NO. 8150 TRANSFERRING $25,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $25,000 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 12th day of November, 1985. ATTEST: Gary D. Plotz City Clerk Robert H. Stearns Mayor • ��,gtuti ou X)fkpp TO -lWafd, ltdil5m MUREAS, Varil Haugen has serueil the City well as a member of the .Darks ana iierreatian Dona far the past nine (19) years; MSEREAS, saia Mara Hansen has srruPil faithfully and ililigenflu giuinu of his time ant talents tamara the safety nua enrichment of the (City. Nom 9HERIYORE. BE 3E RESMVID Nu ERE c3xv MY mum3rsm, m3?M. SMZ.A : TUE. devu appreziatian is hereby expressed to Maria Haugen far his afarr- menttonrd seruirrs and the gratitu,ie of Hutchinsaa ana the citizens thereof is hereby expressed_ ?1resented hu the (ify of Hutrhinsan this 12th dau of N.uuruhrr, 19H5. lsary 3l. nlata Tifu Clerk Rahrrt H. _^irarns Hagar q -e. imlicwl rieke carro0 muller associates, inc. .architects engineers land surveyors 1011 first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 5 November 4, 1985 Mr. John Korngiebel Korngiebel Architects 45 Washington Avenue East Hutchinson, MN 55350 RE: Hutchinson Fire Station Dear Mr. Korngiebel: 3456; 4 W Nov 1985 W� 00 CU UCEIVW We have been informed by Quade's, Inc. that remedial work has been completed at the Fire Station. Personnel from Quade's, Inc. have installed the variable speed controls for the fan in the Library and the fan in the Training Room. The ductwork on the fan in the Library was not changed because the room is not frequently used and the exhaust fan appears to operate satisfactorily at reduced speed with the speed control. The ductwork for the fan in the Training Room has been replaced as indicated in our previous letter. Noise from the exhaust fan has been significantly reduced. We believe City personnel will find the situation acceptable. The intake air louvers have been adjusted to an approximately 25% open position. This is a compromise situation. We must reiterate that the dampers should be open when exhaust fans are being operated. The combustion air duct located in the Mechanical Room was removed. It was observed that the duct makes a right angle bend at the top of the room, runs a short distance, makes another 90 degree bend, and then terminates at the roof. Contrary to our previous letter the duct is not obstructed but the right angle bends may preclude an adequate supply of air to the room. We requested that Quade's personnel remove the existing duct and replace it with a 6" x 12" combustion air duct. This retrofit has been completed and improved system performance is antici- pated. Mr. Ron Harmon, the Carrier field service representative, has inspected the counterflow furnaces. He indicated in a telephone conversation with Paul Martinsen that although the heat exchangers remain serviceable they are approaching the end of their useful life due to oxidation. He suggests that another two to three heating seasons might be anticipated from these heat exchangers. As a result we recommend that the heat exchangers be replaced. We have requested written confirmation of Mr. Harmon's comments but have not received them. We anticipate that Korngiebel Architects will proceed with coordination of the furnace heat exchanger replacement. RCM recommends that the breeching from the furnaces to the chimney be sloped towards the chimney to assist in establishing an acceptable draft from the furnaces. Mr. John Korngiebel November 4, 1985 Page 2 Action that RCM indicated would be initiated has been completed. RCM will stay in contact with City personnel to provide assistance in answeri any questions they may have concerning the system and in the s essful esolution of these problems. Sincere , �Jc Paul F. Kaeding RIEKE CARROLL MULLER SSOCIATES, INC. PFK:mb cc: Quade's, Inc. Mr. Gary Plotz, City of Hutchinson 0 • n �_ J 0 r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: October 8, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: 1985 Grading Project The following bids were received today, for the above - referenced Project: Culverts Common $ 6,800 $ 91,775 Contractor Exc. Topsoil Class 4 Preferred Paving $45,000 $15,000 $24,975 $ 2,900 $ 71,275 Erickson & Templin $13,950 $ 9,300 $19,980 S & L Excavating $22,800 $18,600 $47,250 Busse Construction $21,000 $15,500 $24,750 Duininck Bros. $45,000 $20,000 $37,800 Rickert Excavating $22,200 $23,900 $22,275 Culverts Total $ 6,800 $ 91,775 $ 2,333.90 $ 45,563.90 $ 4,650 $ 93,300 $ 4,100 $ 65,350 $ 14,370 $117,170 $ 2,900 $ 71,275 Marlow V. Priebe Director of Engineering MVP /pv • • POLICE DEPARTMENT MEMORANDUM DATE October 25, 1985 TO Mayor and City Council FROM Dean M. O'Borsky, Chief of I SUBJECT Preliminary Breath Tests I have requested that the State of Minnesota provide us with PBT instruments.. These devices will assist us in screening of potential drunk drivers. The use of . these instruments are two - fold: first to more actively enforce current statutes and second to cut down on time spent by officers in the field in making decisions to arrest. It is necessary that a resolution be passed by the Council before such PBT instruments are issued. I have attached a sample resolution for your consideration. The only cost to the City will be a short training session for the officers who will use them. 0 • DMO:neb 9 -a.l Sample PBT RESOLUTION i BE IT RESOLVED, that the City of Hutchinson enter into an agreement With the State of Minnesota, Department of Public Safety for the purpose of receiving from the State of Minnesota, Department of Public Safety, preliminary breath test instruments on a loan basis for use by law enforcement officers to assist in the detection of motorists who may be in violation of Minnesota Statutes Section 169.121, or local ordinances in conformity therewith. 9► BE IT FURTHER RESOLVED that the Chief of Police --- and City Rdminsitrator be and they hereby are authorized to execute such agreement. State of Minnesota City of Hutchinson _ I hereby certify that the forgoing Resolution is a true and correct copy of the resolution presented to and adopted by the City Council of the City of Hutchinson at a duly authorized meeting thereof held on the _ day of ---- - - - - -- 19 __ , as shown by the minutes of said meeting in my possession:, City Clerk U • D-"4 "Je i 64444 ed4de 74vm Grant G. Knutson HUTCHMSON, MINNESOTA 55950 c JI �S � 95t,£Z`�w YOOL4� S � O WYL� 9 -� C J • Zh18 A -grP.rnUnt, Made this ............... _ .... _ ...................... _day of ._.BBpt =fnhPr , 191L by and party of the firet part, LesTs��o,,r.,,., and.._.__....._5�: .Bi3�1 M. .................._._..__. of the Township or ...... _ ..... Ii=---- --- --- --- -_- . .......... _._.___ County Of ...... r�i!� and State of____Mix .. `PtA ........................ _ ............. _., party of the second part, Lessee. WITNESSETH, That the said party of the first part, in consideration of the rents and covenants hereinafter mentioned, does hereby Remiss, Lease and Let unto the said party of the #sound part, and the said party of the second part does hereby hire and take from the said party of the first part, the following described premises situated in the County of...... M1094 , and State of..... viz: The East Half of the Southwest Quarter (F11 of StAg) in Section Number ...._..12......... Township Number ......U6Di_.. -, Range Number 30K-, containing ............. 80._. ....... acres be the same more or less, of which described premises the second party hereby agrees to plow and put in crops not less than_..._... X80 . ........................ acres each year during the son - tinuanee of this Lease. To Have and to Hold, The above rented premises unto the said second party,---him ................ _..... heirs and assigns, subject to the conditions and limitations hereinafter mentioned for and during the full term of- Three- - -(3t- ....years from and after the ... _ ...... . lst .............day of__Ncvemb=..., 19.92.., the term of this Lease ending the ... _..._. 31St ... ... ................... day of- - -----.._.QctQ�r...___........... 1915... .dnd the said second party agrees to and with the said first party to pay as rent for the above mentioned premises, for and during the full term of this Lease, the sum of TY I1ty-pIle--TfYlt7Shcld .$1X_ IiUDd1EtSI_dl1d.IM? /.) 00._ L$ 21.,. 6. 10. 0. 00) --------------------------------- Dollars, payable at City.. Hal 1, _Hu ch; ns ___ k1n De5Otra—___........_..._..... ........... ......._.-- in- -- tbXM ... L3) --- -.... installments with interest at the rate of_.-- .- ____ - -. -. -per cent on each installment after due, to -wit: J-- 6,.400.00 ... on or before...._OCt._15.-- 1983_. _ I__- . ............ on or before .......... _ ..... _ .... . ... .... J_fi,.800e00 ... on or before ..... .00t._15. -. 1984_._. J ......... .............. on or before ...... _ ........ ........... ...._........ J-- 7,_200.II0_..on or before ----. ..... J------------------ - - - - on or before .... __ ...................... ........... J.. °---- -- --- - °- ---... on or before ..................... -- ... ......... _ J-- ..----- _- ---- --- - - - -on or before ...................... -.................. J.................. - .... on or before ................ _ ..... _ ...... ......... J ......... ............ on or before .......................................... J ........ ................on or before ...... _.. -- .................. _._ J- ....... ............ -_on or before ................. - ... — ._... .... _... And it If Further Aireed, By and between the parties an follows: That should the said o—d! party tail b make the above mentioned payment. r heroin 1 opeoifl d, or to any d the tent aforesaid wheat due, or fail b fulfill any d the eovesaoY herein contained, than and is that ease rid first party may n.en18 and take poesewon W We above canted premises, and hold and enjoy the same without such ro- mterins —kipg a forfeiture d the rmY b be paid by the rid *@send party /cr the lull term of this Sousa That if the sate Ent party Wh rid prami*r during the life of thin lease sad before the crop is In the poued, and drbs ta give poanrm to the purchaser, that the second party will forthwith wmmder pon esim d sold leased pn mim mpoa the p•yermt b him of par sate Ion each sere d said prebrYr newly dewed by said second •t the time said porssion Y demanded i1 sold altar that amp Y in. ahu rid arced party *hail Wars the risht b robro.e emh crop whin we dY b bat lrrresMd. tact tl rid &st p onn dY is d premis during after t the d this ieaea,, W pmohaw may •taW aims ntWr upon tic Yased promos fs the grpwe d do wnungg�� hreaking more Ypd, sarpmer- tafiowrng, eniti.atiag or otherwise ' ag amt' Dart d rid promiw rot ta setual enitivatim M..fa .e000d nary, and .ithmtO1noa6 entry workbtg.atr foAitun d the rsY hcrda aged b W paid. TWt fl rid reoad party *maim ta parerim d rid premiss altcr the eapantim d the latm for whYk thy aro hereby lneend. nosh paasarim shag mot W aonetruad b b • reared d thY in*es, bat b W • Mnaaey at tW won d th@ rte gntt Arty. whYh ssq W tcrdmtd spin tae days' notitiea gives 1>7 the sate #fist qty ta writiss, efthm degsard b *Mood part' ar rot b him is • *esld eavdopa, duly st—pd and directed to him which . hereby dselsrad by said #seed part' b be his usual Fast -cons address. And the said owned party aloe coveemis and agras to and with the rid first party. net to aeon, this lease or uaderlet the above rested promise a�oy part thereof, without fir" ab -W- the written copsntt d the rid fiat party and that he will, at the expiation d the time ea hernia radted, gnYtiy 7ietd and surrender the aforesaid premisto the rid lint party. his hen or awns, In ea gaol owdltion and repair as when taken. reasonable wear and War and damag by i the iamsaY sloe assptd. Said second part' a1M eovewnY and apes in eddvab that heveb7leased Wamisr in a careful and husWed -like manner. and b male - {sin and keep up the intent M ea b protect all crop from ini. and waste, and b protect the fmit and anda teas thaam. and b cut an green trove ate b aommit no —to or damage on said real state and b auger mine to be done; and to keep pp •red erinfaia in good repair all bnildipp, stables, aiM, fines amd improvs- msY msaid farm; and further sores atot b *move m7 stow or masuro from rid farm, bet b spread mpm rid plebes *g manuro crib thwon. TW party d the #chid part r abo b dstrq all IiurYn thietlr sad other nosioea weeds powiatg m rid lase. deelsrd 6t. etaWte b W eomrsw ferns. within the tiers proeenbed by Yw, and shall keep •11 readwaye ad other path d that land, mot Io crop. moored abd free lrom powirrg weeds. And the fact party ar his t *hail Ware the right b entcr upon rd premiss •i amt' time, withant injury b the sYndimg crops, tar that purposa d making w improvnmsb, cr b Dreg* tar the soaeeeduK crop. s Iar wt. othM purpsas wWfMevar. And the rid first party eovemnY that the add seMpd party en paying the rant and perlormiag the sovenanY aforesaid, shall peasably and Qui@4y WR hold and enjoy the said remised pnmus sad the rid ee000d part wee W ride and osupy the building thseom for the term Jorsud. In the erwt d any entY date harem beiag ao11MW by suit. the second party furthw *saes b pav atl arpwsnt what' h may b@ LMUrrd tharebv. A* security for the payment of the rents herein specified and the faithful performance and strict fulfillment of all the cove- nants of said second party In this lease contained, mid second party does hereby grant a security Interest to mid first party In all crops grown or growing on mid premises during the term of this lease and In products and contract rights with respect thereto and all proceeds of each. Upon any defnuit on the part of said second party In paying Bald rent or In performing any of the covenants of this lease, and at any time thereafter, sold first party shall have. In addition to the rights and remedies granted hereby, all tights and remedlem of a secured party under the Uniform Commercial Code or other applicable law, and mid first party may require Bald second party to assemble *aid property and make It available to said first party at a place to be designated by said tint party that Is resat mably convenlent to both parties. Expense. of retaking. holding, preparing for mle, selling and the like, shall Include the rea- sonable attorneys' fees and legal expenses of mid first party. It is further agreed by and between the parties hereto that party of the second part, Lessee, agrees to cut and control any weeds on the above described premises so as to cxply with state and local weed control laws. lessee further agrees to clean the existing drainage ditches on the above described premises and to plow land upon termination of lease. With the signing of this lease, party of the second part waives any claim against the City of Hutchinson for reimbursement for any expense incurred in tiling premises. ASSIGNMENT OF FARM LEASE Dated: May 21, 1985 For valuable consideration Grant Knutson of the Township of Lynn, County of McLeod, State of Minnesota, hereby sells, assigns and transfers onto Kurt Knutson and Kenton Knutson his interest in that certain farm lease dated the 29th day of November, 1982, by and between the city of Hutchinson as Lessor and Grant Knutson as Lessee for the lease of real property in said county and state, described as follows: The East Half of the Southwest Quarter in Section 12, Tol.�nship 116 North, Range 30 West, containing 80 acres more or less. Said assignment is subject to all the covenants of assignor in said lease which assignee hereby assumes and agr es to keep and perform. Grant nutson Kurt Knutson STATE OF MINNESOTA) Kenton Cnu ) ss. COUNTY OF MC LEOD ) The foregoing instrument was acknowledged before me this 3,k� day of May, 1985, by Grant Knutson, Kurt Knutson nd Kenton nutson. MARILYN J. SWANSON n=! NOTARYPUGUC-MMNOTA lot ry Public 'I\ Nly commission Nov �f,1M0 The C-ity'csf"'f7 L�°'�3'fi`'s�ff ereby acknowledges that it consents to the above - described assignment of said Farm Lease. CITY OF HUTCHINSON By: A4 y ATTEST: Robert H. Stearns, Mayor .,A Gary D. Plotz, JZty Clerk • 9- � (612) 587.5151 H�cy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST _ �_ HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson /Recreation Building Committee DATE: November 7, 1985 SUBJECT: Catch Basin at Recreation Facility Parking Lot The 1986 parking projects include the installation of catch basins and gravel at the Arena /Recreation Facility site. In order to assure that the entrance is accessable a gravel base could be extended south from the entrance slab until it meets the existing gravel base. This could be done with existing material and city crews without the appropriation of additional funds. Considering the existing condition of the soil, drainage will be extremely important in order to make the lot usable. There is drainage provided on the west portion (west of the entrance ) of the lot near the new facility,. however, to the east of the entr- ance there is currently no provision for drainage. Included in the parking plans (attached) are the installation of two catch 40 basins on this portion of the lot. The*cost of these catch basins are estimated at $5,220 (or $2,600 ea.). The building committee has discussed this item and recommends that at least one of these catch basins be installed this fall if possible. They feel the drainage provided by doing this would be very beneficial to the accessability of the facility throughout the winter and especially in the spring. klm 0 , LOW. a ra i—J9 J117, v 57 s� s - - - _ 1 _ 1 i IN1L 3�.9 ANE C.R - Sr 103 Sro• eo" Teo it. = 39. Zt I Too dw n fe ' 103 - v • L S1 7 Sf Slip • �F C. L l - a -10 ` m o: v _ c.. 1 ' � � s pow O61 . n • DC -s a X W 1 4, 4� U60 t 04 1 71 N i 1 ieZ f cs s C (612) 587 -5151 C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor 6 City Council FROM: Bruce Ericson, Parks b Recreation Director DATE: November 7, 1985 SUBJECT: Personnel changes with recommendation of Parks & Recreation Board Attached are memos from Barb Haugen and John McRaith explaining their requests for part time positions. The effect of these re- quests for the department is the loss of one half time employee and the reduction of a full time to 3/4 time. I have discussed this situation with the Parks 6 Recreation Board and submit the following recommendation: That the money from the h time position and the 4 time reduction be used to hire an entry level program supervisor. Hazel Sitz has attached a memo explaining that by doing this 16 there would be no increase in the budget in wages or benefits. This position would provide added supervision for the programs and would be classified as grade IX (Salaried) on the pay plan. klm is ?_ 4�_' (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST • HUTCHINSON, MINN. 55350 October 2, 1985 MEMORANDUM 70: BRUCE ERICSCN FRCM: HAZEL SITZ JW RE: SALARY COSTS Summary of salary /fringe benefit costs for recreation department positions, as requested. 1985 ACTUAL Jdun McRaith Barb Hau ern Full time � i time in rec. Salary $22,921 $ 9,484 PERA,/JFWA 21509 1,038 Health Insurance 3,024 (familyl 564 (individual.) ($252 or -$94 /hv) 28,454 111086 TOTAL = T 1/2 EMPUMM $39,540 (Ins. benefits to both ) 1986 PROPOSED John McRaith Barb 'Ha . New Progr�n Supervisor 0% o K=ttime Resigned KY3 time - Grade I salaried Salary $16,045 PEP.,&ICA 1j,756 Health Insurance none 17,801 TOTAL - 1'3Z4 FIWLOYEES (Ins. benefits to 1 cnly) $39,103 $16,474 (6 mo ea @ 80% & 85% rate) 1,804 3,024 (family) 21,302 0 0 TO: Bruce Ericson FROM: John McRaith DATE: November 7, 1985 SUBJECT: Request for Part -time Position I am requesting that my position become three - quarter time beginning in January. For personal reasons, the additional time off would be of great help in resolving some conflicts. With the replace- ment of Barb Haugen's position currently being con- sidered, I feel that this would be an excellent time to make this change and allow the department to include, the extra hours in that position. I am willing to stay slightly below the 3/4 time limit so that I will not receive insurance benefits from the city. These benefits could then be transferred to a new employee. Thank you for your consideration in this matter. • q_� November 7, 1985 Dear Bruce; After thoughtful consideration I have decided to go part time with the City of Hutchinson. Because the Senior Center has a work schedule that is fairly predictable I will remain with that department. • I will be resigning from the Recreation Department effective January 31st, 1986. I've enjoyed working with the Recreation Department so much and this decision didn't come easy - thank you Bruce for 3 wonderful years. sincerel , Barb 0 (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 November 8, 1985 MEMORANDUM TO: MAYOR AND CITY COUNCIL FRC t4: GARY PLOTZ SUBJB T: FORMAT FOR �r I •• oil 1.,4 a •• •• r� I have researched several different formats for performance reviews for administrators and have cane to the following conclusion. 1. The Performance review should "tie in" with the goals of the city. 2. The goals should be clearly understood and have accountability within an established tameframe. 3. The management performance of the job can also be broken down into several topic areas. In my format I am recommending: . . Knowledge of Job Problem Solving/Decisicn Making /Setting Priorities Working with. People Camuzdcations Coral and written). Econanics Management The above topics are very similar to the oases utilized by 3M Caq=y, Hutchinson Ca nunity Hospital, and several cities that have provided city manager or staff formats. 4. The same format should probably be utilized by the city council on appraising the city administrator to maintain a sense of continuity in the organization. T would suggest the city council meet to obtain a crosensus in the report and provide one appraisal report. 5. For the hourly employees, the directors have requested the choice of utilizing the saline appraisal report as last year. CSee attached copy.) I feel it has a lesser degree of accountability and is somewhat more general in nature. If we are going to be an organization of goals and objectives, I would rec=nend in 1986 this be changed. 6. There are same very important and "key" staff people that are part time, namely the city attorney and HCCEC director. I feel the council should consider who they want to perforn these appraisals; themselves or the city administrator, or the the appropriate board. ?-,E, NEMDRANIDUNS November 8, 1985 Page 2 7. Knowing that the appraisal process is a very sensitive process for both the employer and employee, I feel the employee would like some degree of confidentiality in the process. This would probably increase the effectiveness of the process. I would propose the council member overseeing a given dot make an effort to go over the appraisal with the city administrator. However, all appraisals will be on file in the personnel office for your information. 8. The timing of the completion of appraisals I feel should be in the months of November/December. I anticipated the objectives (council and staffl should be set in the earliest part of the year, probably during the month of January. This would allow approximately February through October (9 months) to implernnt or show substantial process on on the objectives of the organization. 0 rY OF HUTCHINSON KANE TITLE PBBFOHyAIICE =VDW ADMINISTBATIVE 1WLOYBBS REVIEWED BY DATE I MAJOR JOB RESPONSIBILITIES DURING THIS REVIEW PERIOD List, in order of importance, what this employee was supposed to do, in addition to job description. Target date for completion 1. 2. 3. II RESULTS DURING THIS REVIEW PERIOD What objectives did this employee accomplish? Based on job objectives above, and any goals agreed upon, list significant results achieved. Explain any major lack of results, or accomplishment not achieved by target date. III FUTURE PERFORMANCE OBJECTIVES - TO BE ESTABLISRRD JAN. RACK YEAR Based on city council and city administrator /employee objectives for the new year, what specific results will this employee be responsible for? Target date for completion 1. 2. 3. IV MANAGEMENT FACTORS A KNOWLEDGE OF JOB - Does the employee have a thorough knowledge of the job to carry out the job description plus the goals established annually? Does the employee keep • abreast with the new developments in the field? �-'El B PROBLBM SOLVING/DECISION MAKIM/PRIORITIES -Does the employee identify problems, seek all available and current information, research alternatives, show creative and innovative ideas, sake recommmmdations and get results; while maintaining a sense of priority with other priorities to accomplish? C WORKING WITH PEOPLE - Does the employee attempt to foster harmonious relationships with the citizens (customers), community groups, the city council and subordinates? Does the employee set goals for subordinates, motivate subordinates and appraise their development? D COMMUNICATION (ORAL AND WRITTEN) - Does the employee listen to others first, present ideas clearly and concisely, communicate upward, downward and laterally, and take his/her own initiative to aggressively seek clarification from a supervisor when needed? E ECONOMICS MANAGEMENT - Does the employee monitor expenditures, purchase supplies via established procedure, carefully follow travel expense policy, regularly hold employee safety meetings with his /her department (work comp claims), on a timely basis attend staff or council /committee meetings as required; and take individual initiative to recommend to the city administrator cost saving or revenue producing ideas within the department? V DEVELOPMENT NEEDS What can be done to improve this employee's performance? A What can the employee specifically do, if any (training, attitude, etc.)? B What can the employee being reviewed suggest to the immediate supervisor to do, if any? I have read this document Employee Signature • Appraiser Signature Date i (612) U?41a1 P CITY OF HUTCHINSON x. fti&e V WASHINGTON AVENUE WEST D. 099MW y HUTCHINSM MINN. 55350 R. Neummn No�setar 7, 1985 K. Merrill C. Nelson H. Pittman B. Sitz B. Tar y MEMORANDUM<n(� -`^, - C� ',• ,r. A71 ' 71'ti • 171 66 e;'.1 1 r' e:' RE: 1985 li1 NLE REVIEW The 1985 perfornnalnoe review for all aVloyees is to be completed during the month of Nmw bar, as per council action. (See copy of council, minutes below]. . At a recent staff meeting, department $leads indicated that the farms used in the past for hourly, alployees Mould be satinfacto y. again. Por those of you who have, salaried employees to review; copies of the farm far them are also enclosed (fcm no. 2). Gary plotz is developing a form he plans to use wham he completes Us review of directors and department heads. Attached are personnel el reeoor.'d cmxt fo r much of the emp2 yeas you will be reviewing. Each card phouiid contain the �oa you need -.if net, please let me know. You will recall that we used Mine_ g ildeline when rates here adjusted fcw cart azable worth that a 5 year. emper *mWd no=wUyl bmw reAched the 100% level in the assigned nary- grade. Tlat guldeline would still hold true as you nevi w per Partmanve this year for those people who may have been here less than -5 years at the last redw time. Please try to have this process caepleted and the file copies of the reviews in the personnel office by Deoeanber 1, 1985. 7hw k you! Rat= t2, "IS t!) DOtTmr or rolMIM MUM 01 ODMIMATIA GE 1l M � i— �lt�rTiie�a3an;71�>�n 1[iia�r fond 1e aooaPllM �a . ae �we sd Merit review and asrhet squeteest bia n 1) wo emee COPY: G. Plotz • Sam "tin annMI saiaria at yew 0=01ud1ni aid Pe. seise . — tar the nest Year$ 3) the OerlaMaeoe appraisal p vaess would he completed by the brat 000tift 10 1e0e0bere laaladift the City 0000011/ parf0rMM oe apRnieai at the City iddaistrata'$ t) lave a list at poeeibls rselpients let•Merit pad adjustasatss with jum- tisaties ter the Merit adjuetawtat and 9 "W CRY 0eunell would twepeadeatly Male a deeisiaa • the Merit nay ter the aty iris- istrat=% ow Medea wan seeeaded a ildn.ea goo" wad war- red umu dineudy COY OF NUIpI M CITY OF HUTCHINSON PERFORMANCE REVIEW -;!W� NON - ADMINISTRATIVE EMPLOYEES NAME DEPARTMENT JOB TITLE All Eweloyees reviewed by Immediate Supervisors with guidance from Dept. Head This performance review is intended to inform you of how well your supervisor believes you have carried out your job duties during the past year. You may discuss the review with your supervisor and make any comments in the section indicated. It is hoped that this review of strong and weak points in job performance will be of benefit to you and to the City. . OVERALL JOB PERFORMANCE DURING THE PAST 12 MONTHS (Place X at appropriate point) Needs Improvement Acceptable . THE FOLLOWING ARE STRENGTHS IN YOUR JOB PERFORMANCE Exceeds Requirements . THE= FOLLOWING ARE AREAS THAT CAN BE IMPROVED AND SUGGESTIONS FOR IMPROVEMENT . EMPLOYEE COMMENTS Signed: Supervisor Employee Date Supervisor Copies: 1)Employee r C 12 ) 587.5151 T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: November 7th, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Soil Borings Attached is a letter from Keith Nelson relative to Braun Engineering to provide soil borings along the new route of the proposed forcemain. I concur in the recommendation in the amount of $2,717.00. The four quotes received were as follows: .Allied Test Drilling Co. $3,108.00 • STS Consultants, LTD $3,786.00 Braun Engineering Testing, Inc. $2,717.00 Twin City Testing Corp. $3,286.00 MVP /pv attachment Marlow V. Priebe Director of Engineering 9 -C' W_*NJ • a 7 X77' 7' ;7loll 8500 210rh St. W. Lokeville, MN. 55044 (612) 469,3881 Engineers, ArChitects, & k vey Office olso locored in Mope Grove A Donohue caT pony I October 30, 1985 City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Attn: Mr. Marlo Priebe Re: Soil Borings Forcemain Route Hutchinson Wastewater Hutchinson, Minnesota CED File # 41587.220 Dear Mr. Priebe: Treatment Facilities Attached are copies of four quotes received for taking additional soil borings along the relief interceptor and new forcemain location routes for the above referenced project. These borings will be helpfull to the contractor in preparing his bids and necessary to verify sub - surface conditions. I have discussed this briefly with Gary Piotz while you were on vacation. This item could be placed in the Council agenda for the second meeting in November. Braun Engineering submitted the lowest quote at $2,717.00. They did the - previous work for the new WWTP site and I recommend them for this project. Please call if you have any questions. Respectfully submitted, CONS TING ENGINEERS DIVERSIFIED, INC. eith H. Nelson, P.E. Project Manager KHN /nab enc: Proposals for Soil Investigations (4) cc: Loren Braun, P.E. 0 cl a DATE: TO: FROM: ENGINEER'S REPORT CITY OF HIITCHINSON November 7, 1985 Mayor and City Council Director of Engineering SUBJECT: Kimberly Country Estates Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 10th day of December, 1985. PROJECT NO. 86 -04 - Hilltop Drive and Lindy Lane in Kimberly Country Estates by Construction of Gravel Base, Curb and Gutter and Appurtenances Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest 15,750.00 1,150.00 1,150.00 0.00 1,150.00 TOTAL--------------------------- - - - - -$ 19,200.00 Assessable Cost 17,600.00 Deferred Assessable Cost - 0.00 City Cost 1,600.00 TOTAL--------------------------- - - - - -$ 19,200.00 MVP /pv Respectfully submitted, 5mr4AW V. &"� Marlow V. Priebe Director of Engineering ?- N RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT N0. 86-04 RESOLUTION N0. 8152 WHEREAS, pursuant to resolution of the Council adopted October 8th, 19859 a report has been prepared by Marlow V. Priebe with reference to the improvement of Hilltop Drive and Lindy Lane in Kimberly Country Estates by the construction of Gravel Base, Curb and Gutter and Appurtenances, and this report was received by the council on November 12th, 1985. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $19,200.00. 2. A public hearing shall be held on such proposed improvement on the 10th day of December, 19853, in the Council Chambers of the City Hall at 8 :00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 12th day of November, 1985. Mayor Clerk r� 1...1 r i 12) 587.5151 Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: November 7, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Northwoods Avenue Attached is a letter from Mr. Lipke requesting improvement of Northwoods Avenue East of Spruce Street. If you are in favor of this improvement, the necessary resolution and reports will be provided at the November 26th Council Meeting. A hearing could be scheduled in December at that time. MVP /pv attachment Marlow V. Priebe Director of Engineering cS 1966 Li • MAONAVOx qMlage Home Entertainment Center COUNTRY VILLAGE SNOOPING CENTER HKiHWAY 7 i 73 HOPKINS, MILAN 53343 ZENITH 61469101112��i ti `1 •935 -7788 co �^ O 94 ON . v%^ 4p I (�# 4 - IC12 , et, REGULAR COUNCIL MEETING NOVEMBER 12, 1985 • WATER AND SEWER FUND Barco Mun. Products Co. Signs $ 37.31 Carlson Equipment repair part 60.00 Consulting Eng. Div. engineering services 77,319.25 Dixie Petro -Chem, Inc. chlorine 395.00 Hazard Control protective clothing 53.32 Lakeland Equipment Co. parts 32.50 Merle W. Meece safety boots 21.97 Percy Hansen mileage meter reading survey 93.07 Randy Stille mileage meter reading survey 26.24 Big Bear parts 8.46 Central Garage September repair jobs 1,409.92 Carr Flowers plant 16.00 Coast to Coast ladder and supplies 71.33 Commissioner of Revenue Sales Tax 828.93 Electra Watchmen alarm system 198.00 Fireman's Fund November - LTD Ins. 47.68 Farm and Home supplies 3.89 Feed Rite Controls, Inc. parts 991.86 Floor Care Supply supplies 40.00 Fitzloff Hardware supplies 109.48 G & K Services uniform rental 172.50 Hutchinson Cenex gasoline 1,253.69 Hutchinson Utilities electricity 12,522.51 Junker Sanitation Nov. refuse 21,633.75 Juul Contracting Co. West River Park Watermain 5,647.00 K -Mart supplies 8.11 Krasen Plbg & Htg repair parts 16.29 mN Mutual Life Ins. Co. November Life Ins. 47.43 McLeod Co. San. Landfill Oct. Dumping Charges 11.50 MN Valley Testing Oct. Testing 30.00 Power Process Equipment Service Contract 332.82 Quade's repair parts 160.04 Rutz Plbg & Htg parts 5.50 Xerox Corporation paper 27.85 Zep Mfg. Co. supplies 48.95 Water Products Co. parts 432.26 Canada Life Ins Co. Nov. Dental Ins. 179.83 $124,294.24 ...W R, Cozy Cab T.N.T. Automation Custom Products Brandon Tire Borchert- Ingersoll, Inc. supplies transmission repair wiper motor parts filter 73.10 589.50 7310 1,663.12 27.26 REGULAR COUNCIL MEETING NOVEMBER 12, 1985 CENTRAL GARAGE FUND (cont.) Canada Life Ins. Co. November Dental Ins. 28.31 Fireman's Fund November LTD Ins. 6.60 G.T.C. Auto Parts parts 1,421.67 Hutch Iron steel 13.00 Hutch Wholesale parts 439.37 Johnson Nbtor Inc. parts 119.93 L & P Supply Co. part 1.95 M.T.I. repair supplies 56.03 MN Mutual Life Ins.Co. November Life Ins. 6.51 Plaza Hardware supplies 3.17 Plowman's parts 27.10 Road Machinery repair parts 735.46 Ruffridge- Johnson Equipment repair parts 375.50 Swanke Motors supplies 138.21 Schmeling Oil Co. supplies 477.73 Town & Country Tire repair 21.00 Wigen Chevrolet Co. filter kit 11.77 $6,309.39 • GENERAL FUND Harland Emans custodian fees 326.00 Doris Daggett election judge 46.06 Fern Frank election judge 45.23 Norma Totushek election judge 45.23 Eva S. Maas election judge 53.60 Mary Wangerin election judge 53.60 Rosina Johnson election judge 53.60 Verna Anderson election judge 53.60 Margaret Sorenson election judge 46.90 Sedona Miller election judge 46.90 DeLaine Rolfe election judge 46.90 Evelyn Prochnow election judge 46.90 Juleen Flaa election judge 49.41 Laverna Miller election judge 46.06 Darleen Knigge election judge 46.06 Barbara Scott election judge 46.06 Marie T. Antony election judge 46.06 Gladys Madson election judge 46.90 Rosemary Santelman election judge 46.90 Irma Kreie election judge 46.90 Norma Schepers election judge 46.90 Mildred J. Nelson election judge 46.90 Mary J. Brummond election judge 46.90 Lillian Gilhousen election judge 46.90 Geraldine Johnson election judge 46.90 Rose M. Kadlec election judge 46.90 - Grace Kottke election judge 46.90 Emma Lake election judge 46.90 $1,614.07 GENERAL FUND • A $ B Electric SUPPLIES $ 147.00 Abbott Electronics supplies & repairs 8.50 Allen Office Products office supplies 188.04 Am. Welding Supplies supplies 49.61 Atkinson Blacktop street materials 320.45 Big Bear supplies 9.00 Brinkman STudios film and processing 27.01 John Bernhagen Nov. compensation 1500.00 Central Garage Sept. repair jobs 5472.07 Crow River Vet Clinic boarding dogs etc. 202.00 Coast to Coast supplies 183.11 Chamber of Commerce 2 mos rental 250.00 Co. Treasurer assessing and directory 19,685.75 Co. Treasurer dl fees 237.50 Canada Life Assurance Nov. dental ins. 1918.31 Culligan Water salt,monthly service, 133.90 Crow River Press letterheads 169.45 Co. Recorder recording fees 30.00 Dostal & Oleson Oil solvent 10.25 Firemans Fund Ins. Nov. LTD ins. 604.04 Family Rexall Drug supplies 195.65 Farm & Home Dist. Co. supplies 285.25 Farmers Elevator Assn. repairs 10.00 Floor Care Supply supplies 669.24 Great Plains supplies 69.39 • GTC Auto Parts supplies 18.85 Fitzloff Hardware supplies 219.30 G & K Services uniform rental 739.15 Holmstein Ice Rinks supplies 347.70 Hutch Cenex gasoline 3520.93 Home Bakery supplies 53.70 Hutch Snyder Drug tapes 14.37 Hutch Iron & Metal supplies 8.64 Hutch Landscaping trees 228.75 Hutch Leader publications etc. 1493.61 Hutch Utilities electricity 11,547.18 Hutch Wholesale supplies 34.87 Honda of Hutchinson supplies 20.00 Hutch Fire $ Safety repairs 24.40 ICMA publications 19.95 Ink Spots printing 45.00 Jahnke Red Owl supplies for programs 35.27 Kustom Mechanical Services repairs 29.50 Kokesh equipment 196.20 L 4 P Supply supplains & repairs 46.15 Mn. Mutual Life Ins. Nov. life ins. 498.17 Mn. Sports Federation earnest money 50.00 McLeod Coop Power electricity 337.47 Miller Davis Co. election supplies 330.00 Kenneth Merrill Fin. officer mtg. 98.80 •Miller Miller $ Mac Inc. rental of scaffolding 10.00 _ Motorola Inc. holder 26.46 Midwest Bus. Products office supplies 358.32 McGravery Coffee Co. coffee 111.60 Natl Fire Prot. Assn. subscription -dues 74.50 N.W. Bell lease phone line 324.01 Northern State Supply supplies 280.50 No. Am. Cable System basic cable 6.45 • Dean O'Borsky meetings 15.38 Plaza Hardware supplies 287.82 Plowmans repairs 18.50 Patchin Fertilizer Service fertilizer 150.00 Pamida Inc. supplies 278.14 Quades repairs 41.17 RockiteSilo Inc. supplies 676.95 Rockite Silo Inc. supplies 410.50 Midcontinent Theatre office nov. rental 325.00 Richard Waage investigation expenses 37.25 Schlueters Refrigeration repairs 567.95 Shopko supplies 191.96 Simonson Lbr. supplies 95.07 Hazel Sitz transit conference 213.04 Sorensen Farm Supply rental 67.80 James Schaefer first half November 1001.00 Town & Country Tire repairs 6.50 Tri County Water Cond. rental & salt 34.20 UBC supplies 92.37 University of Mn. fall conf. reg. fees 135.00 Xerox Corporation maintenance $ paper 1864.67 West Central Inc. supplies 143.40 West Pub. Co. Mn. Statutes Anno. 174.50 Automation Supply Co. office supplies 8.74 Berger Plbg & Htg. repairs $ supplies 410.49 Butterworth Legal Pub legal book 21.00 Cargill salt 1350.21 Carlson Equipment equipment 854.05 Central Contractors Supply supplies 72.00 Continental Safety Equip safety supplies 26.57 Curtis Industries supplies 63.16 Hutch Bus. Women Club 12 mugs 72.00 Hutch Computer Ind. alarm beeper 53.44 Hutch Voc Tech steel for target 110.00 Lake Jennie Sports equipment 76.24 The Lindgren Co. spacer repairs 100.00 Mn. Rec. & Park Assn conf. registration 60.00 Mn. Deputy Reg. Assn. dues 210.00 Natl Guard Armory gym rental 360.00 Potentials Development publications 34.25 Prof. Civil Eng. Book Club Urban Storm Drainage Pub. 29.60 PRENTICE Hall Inc. books 65.51 Trautmans Lawn Service lawn fertilizer 500.00 Linda vander Hagen seminar 47.73 James Marka meeting 3.81 Rita Bentz seminar 6.90 Jean Gray seminar 307.97 Arlt coach 96.00 •John _ Chris Brandt coach 108,00 Kevin Linder coach 42.00 Keith McRaith coach 108.00 Duane Dascher safety boots 30.00 Ray Fischer refunds 39.89 ERnie Smith metal posts $ fence 180.00 Carol Wright 20 pumpkins 18.00 Jim Duehn coach 108.00 Gale Boelter safety boots 30.00 Bill Nelson reimbursement 90.00 66,037.05 BOND FUNDS FEderal Rev. Sharing Fed. REv. Sharing Advisory Service handbook 85.00 LIBRARY CONST BONDS Trudy Johnson refinish chairs 640.00 Lau Sales Co. towel dispenser 38.00 Metro Systems Furniture partial payment 3495.00 DMO INc. shelving 310.00 4483.00 REC. & POOL CONSTRUCTION BONDS Hutch Leader publication costs 26.56 E. J. Pinske Bldrs. est. #7 129,879.00 129.905.56 BONDS OF 1985 Harvey Kemper Juul Contracting Erickson & Templin Gaub Inc Bethke Const. 0 assessment refund est. #6 & 7 est. #3 est. #5 est. #4 306.95 88,276.49 206.77 10,081.33 18,997.15 117,868.69 • LIQUOR STORE FUND City of Hutchinson payroll 4150.57 Twin City Wine Co. wine $ liquor 1166.62 Griggs Cooper $ Co. wine $ liquor 1927.39 Quality Wine $ Spirits wine & liquor 1455.75 Ed Phillips & Sons wine & liquor 1726.97 Twin City Wine Co. wine $ liquor 2512.93 Quality Wine $ Spirts wine $ liquor 2243.51 Griggs Cooper $ Co. wine & liquor 1355.67 Ed Phillips $ Sons wine $ liquor 2788.94 Ed Phillips & Sons wine & liquor 1559.28 Griggs Cooper & Co. wine & liquor 1263.75 20,592.10 • • 6 • q_al Opportunity Employer Phone: 1612) 296 -2428 STATE OF MINNESOTA ,�p1112131Q� MUNICIPAL BOARD 1�� 7� Suite 165 Metro Square 4 7th & Robert Streets ) J o CQ St. Paul, Minnesota 55101 <- N s� BY_ _.-. `eL eaLZ9Z;Z��, Mayor and City Council City of Hutchinson 37 Washington Avenue, West Hutchinson, Minnesota 55350 Melvin Kobow, Chairman Hassan Valley Town Board Route 2 Hutchinson, Minnesota 55350 Edwin Duesterhoeft, Chairman Lynn Town Board Route 2 Stewart, Minnesota 55385 Gentlemen: November 7, 1985 Virgil Goetz, Chairman Acoma Town Board Route 3 Hutchinson, Minnesota 55350 Franklin Svoboda, Chairman Hutchinson Town Board Route 1, Box 143 Hutchinson, Minnesota 55350 The Minnesota Municipal Board, in reviewing a pending annexation proposal to the City of Hutchinson, tabled the decision and instructed the staff to bring together representatives from the City of Hutchinson and the four surrounding townships to discuss the possibility of orderly annexation and related issues. As you are aware, the City of Hutchinson and the Towns of Acoma, Hassan Valley, Hutchinson, and Lynn had orderly annexation agreements that were adopted in 1973 and expired in 1984. Officials from the city and one of the townships has expressed the need and the willingness to sit down and talk together about orderly annexation and other matters. The board decided that all of the townships should be included so that all five entities can address the matter. 0 November 7, 1985 Page Two A meeting has been scheduled for 7:00 p.m., Thursday, November 21, 1985 at the Hutchinson City Hall. We would like to have at least one or two representatives from each township and the city at the meeting. Please contact our office if you have any questions or suggestions. Sincerely, MUNICIPAL BOARD Patricia D. Lundy Assistant Director PDL:sg cc: Kenneth F. Sette, Chairman Richard A. Sand, Vice Chairman Shirley J. Mihellch, Commissioner Howard Christensen, Ex- Officio Member Melvin Dose, Ex- Officio Member C 6 n IIH Lil league of minnesota cities November 8, 1985 To: City Mayors, Managers and Clerks From: Ann Houle, Research Assistant Ann Higgins, Staff Associate Re: Fair Labor Standards Act Legislation a1�11121 ?? CI) 00 I' N �,�?•P�nT� is r v c^ SY -._ .._.. .. Legislation intended to mitigate the impact of the Fair Labor Standards Act (FLSA) on local and state governments has been passed by Congress. President Reagan is expected to sign the bill next week. 46 The conference committee agreed to the following provisions: Comp time: A city may grant employees compensatory time off in lieu of paid overtime at a rate of one and one -half times the regular rate of pay. An employee whose activities include public safety, emergency response or seasonal work may accumulate up to 480 hours of unused comp time in a "bank" before overtime compensation must be paid. However, most cities will not want to "bank" regularly scheduled overtime for public safety employees, unless there is a light duty season. All other employees are subject to a 240 hour limit on "banking" comp time. Cities may defer the actual payment of overtime compensation until August 1, 1986. _Volunteers: Any person currently regarded by a city as a volunteer would maintain that status until the Department of Labor issues regulations to establish a broad definition of a volunteer. Under the legislation, a person who performs services for a city on a volunteer basis, such as a volunteer firefighter, would still qualify as a volunteer even if he or she receives a nominal fee, expenses, or reasonable benefits. A city employee may perform services of the same type as those which he or she regularly performs for the city on a volunteer ._ ereity ave ^ue east, st. paul, minnesota 551 01 CO 1 23 227 -5600 basis for a nearby jurisdiction, even if the employing jurisdiction has a mutual aid agreement with the other local government. Joint employment: Under the legislation police officers,' firefighters, and other public safety employees would be able to accept special detail work with second employers without the city being subject to overtime liability for the additional hours. Shift work: The legislation allows for shift trading among city employees without any overtime liability for the additional hours worked. Part -time work: A city employee may do additional part -time work for the city without the hours being counted as overtime work. However, the work must be in a different capacity from the employee's regular job and the part -time work must be on an occasional or sporadic basis. Exemptions: The legislation-exempts employees of local and state legislative bodies from the overtime provisions of the FLSA unless they are covered by civil service laws or employed in the legislative library. Under this provision, individuals who are employed directly by city councils, county boards and similar local legislative bodies would not be covered by the overtime provisions of the FLSA. The provision is intended to parallel a similar provision of the FLSA that exempts employees of Congress. Discrimination: The legislation includes a provision intended to preclude local and state governments from discriminating against employees in retaliation for the assertion of rights under the FLSA. For example, the wages of employees who claim rights under the FLSA may not be lowered because of the claim under the antidiscrimination provision.. If you have any questions regarding the application of the new legislation in your city, please feel free to contact Ann Houle at the League office. n T (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: November 5, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: 1986 Public Works Projects FOR YOUR INFORMATION As of this date, the following projects have been approved for 1986: 86 -01 - Street Improvement on First Avenue N.E., First Avenue S. E. Hassan St., California St. and School Road 86 -02 - Watermain on T.H. 22 So. Street Surfacing on McDonald Drive Curb and Gutter on Bradford St., Roberts Road, Sibley Ave., Tyler St. and Campbell Lane Sanitary Sewer, Watermain, Storm Sewer on School Road 86 -03 - Sanitary Sewer, Watermain, Storm Sewer, Grading and Gravel Base on Eighth Avenue N.W. and Colorado St. Curb and Gutter, Grading, Base and Surfacing on Bretzke Parking Lot Surfacing on Service Road East of Les Kouba Parkway Curb and Gutter on Carolina Avenue Grading, Gravel Base and Curb and Gutter on Civic Arena Parking Lot Street Overlay Program The time schedule for the balance of action required for these projects is as follows: Plans to be submitted for approval December 10, 1985. Bid date to be recommended for January 21, 1986. Assessment Hearing to be recommended for February 25, 1986. Contract approvals to be recommended for March 25, 1986. Marlow V. Priebe Director of Engineering MVF' /PY cc: Ken Merrill Cal Rice Pat (612) 587 -5151 C177 OF HZ;,7C*WNS0N f, 37 WASHINGTON AVENUE WEST ' HUTCHINSON, MINN. 55350 November 5, 1985 M E M O R A N D U M TO: MAYOR AMID CITY COUNCIL New seascnal employees in parks /recreation /arena - winter - limited hours Name Sue Wetterling Holly Jones 40 Renae Benson Adair Paulscn Cindy Theis Michelle Cox Jon Vernon Address (worked in 184) (worked in 1841 (worked in 184) (worked in t84) 560 Miller $4/hr 1075 Randall Rd. 300 Boulder St. Position Rate skating instructor $4/hr skating instructor $4/hr skating professional $12/hr skating instructor $4/hr skating instructor $4/hr 4kating instructor $4/hr arena maintenance $4.50/hr THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AMID TO THE COUNCIL APPROVED SELECTION PROCESS. Dep&tment d Persamel Wordinator City o �t�61 g91 f2�� s T �R' ocrE() 1 At league of minnesota citios;z�ti 'IV � October 10, 1935 ��Pr��� TO: City Clerks, Managers and Administrators FROM: Ann Houle, Research Assistant RE: Congressional Action on Fair Labor Standards Act The Senate Labor and human Resources Committee has approved a bill to provide permanent relief from the federal Fair Labor Standards Act. Howver, cities should not make any change in their present pol, ciPS rr?�a, rding F _LS A regulations un i a i 1 is actarly passed by Congress and signed y the Preside-h-f-.— We will keep you informed on the progress of FLSA legislation. The bill passed by the committee is a compromise based on negotiations with members of Congress and representatives of organized labor, the National Conference of State Legislatures, the National Association of Counties, the U.S. Conference of Mayors and the National League of Cities. As agreed to, the bill provides: Comp time: a state or local government may grant employees comp time in lieu of paid overtime at a rate of one and one -half times the regular rate of pay. In those jurisdictions were there is a collective bargaining relationship, a collective bargaining agreement may include provisions for comp time in lieu of paid overtime consistent with the 1.5x premium rate. In any case in which the a collective bargaining agreement in effect on the effective date of the law provides for comp time at a rate of less than 1.5x, such provisions for comp time are enforceable, except that comp time must be provided at a 1.5x rate. Joint employment: special detail work by public safety employees on an optional basis will be defined as separate employment and not added together with the employee's regular hours for purposes of computing overtime. This will be the case even if the city or state requires that the second employer hire the city's public safety employees for particular work or if the city is involved in any other way (e.g., the city approves the job, collects the compensation from the OVER F;2 university avenue east, st. paul, minnesota 55101 (6123227-5600 second employer, and then directly pays the public safety employee). • In cases in which full -time state or local employees on an optional basis work part -time occasionally and sporadically in a different capacity from their primary employment in a jurisdiction, the two jobs will not be treated as one for the purposes of determining overtime liability under the FLSA. Regardless of the existence of a mutual aid agreement between two or more jurisdictions, a state or local employee may serve as a volunteer in another jurisdiction without the primary employer being deemed a joint employer under the FLSA. Volunteers: a person who performs work on a volunteer basis for a state or local government will not be deemed to be an employee under the FLSA even if expense money, reasonable benefits, or a nominal fee is provided by the state or locality. The Department of Labor will be required to issue regulations not later than six months after the effective date of the legislation to determine the appropriate amount of such payments. Effective date: the FLSA shall not apply to employees of state and local governments until April 15, 1986. Final Senate action on the proposal is expected this week. The bill will then go to the House Labor Standards Subcommittee and 40 then to the House Education and Labor Committee, followed by action by the full House, possibly as early as the end of October. Differences in the Senate and House versions of the bill will be worked out by a conference committee and after pasage of a compromise measure by both houses of Congress, the legislation will go to the President. If there are no major dificulties, the President could receive the bill for signature the first week of November. It is not certain that all of the outlined above will remain as the the bill. However, there is hope some kind of relief from the FLSA Because of uncertainty as to what is important that cities continue involving overtime and other FLSA actually changed. provisions of the Senate bill y are in the final version of that there will be at least by the end of the year. form the relief will take, it their present policies regulations until the law is PIOMERLAND LIBRARY SYSTUM BOARD NnTIMG October lt. 19eS Presents Janes Phalan, Graceville Steve Boehlke, Montevideo Stan Jacobson, Granite Falls Wayne Hebrink, Renville Rebecca Huseby, Pennock Kathleen Kubasch, Winsted Milo Kubasch, Winsted Lilah Buhr, Stewart C..Alvin Johnson, Litchfield Howard Turck, Litchfield Jeanne Lundstrom, Grove City John Langan, Danvers Curtis Johnson, Appleton Lionel Barker, Glencoe Angelyne Montonye, Graceville Albert Linde, Hutchinson John Horrocks, Hutchinson Shirley Schutt, Kerkhoven Judy Oestreich, Litchfield Linda Ulrich, Renville LeRoy Sanders, Willmar Burton Sundberg, Director Robert Boese, Associate Director Kathy Matson, Associate Director Absent: Lois Anderson, Maynard* Jean Stranberg, Atwater Orlynn Mankell, New London* Kay Frederickson, Murdock* Dallas Lundstrum, Bird Island Laurie DeMarce, Benson Lloyd Larson, Dawson* Adelle Jacoby, Hector* Delores Condon, Litchfield* Anne Maguire, Madison* Gladys Nelson, ortonville* Sam Malone, Willmar Jeanette Buchanan, Willmar* *Excused absence FOR 'YOUR INFORMATION Representing: Dig Stone County " Chippewa County " Chippewa County " Kandiyohi County " Kandiyohi County " McLeod County Is McLeod County " McLeod County " Meeker County " Meeker County " Meeker County " Swift County " Appleton " Glencoe " Graceville " Hutchinson " Hutchinson " Kerk: oven " Litchfield Renville " Willmar Representing: Chippewa County " Kandiyohi County ". Kandiyohi County " Swift County " Bird Island " Benson " Dawson " Hector " Litchfield " Madison " ortonville - Willmar " Willmar The meeting was called to order by chairman Sanders. Buhr /K. Kubasch moved and seconded approval of the minutes of the September 9 Executive Committee meeting. Passed. Mr. Sundbera distributed a corrected financial report for September. Curtis Johnson/ Oestreich moved a, proval of the corrected financial report. Passed. The written director's report was reviewed and the September statistical report and area newspaper clippings were distributed. The LDS Newsletter was also circu- lated. Hebrink /Lundstrom moved approval of the bills. Passed. Mr. Sundberg reported on the recommendations which the staff had made to the Finance Committee on the distribu- tion of the 1986 materials budget. hebrink reported that the Finance Committee had • approved the recommended distribution of - funds. Hebrink/Horrocks moved that the materials budget be approved. Passed. Committee and Project Reports: a. Personnel Committee -- Mr. Boese reported on the Personnel Committee meeting -a - which preceded the regular board meeting. He reviewed the role of the cannittee in allocating the personal services portion of the 1986 budget and applying it to the salary schedule. The committee will meet again prior to the next board meeting. He also reviewed the progress of the comparable worth and salary study. Donald Anderson, the salary consultant, has not completed either study, and the new deadline for the comparable worth study to be completed is December 1. b. Mrs. Matson reported on the progress in planning for the library staff retreat to be held at Green Lake Bible Camp near Spicer, MN, on October 24 -25. c. Mr. Sundberg reported on the progress of the Formula Study Committee. He reviewed the current PLS formula for distribution of costs between governing units. The board discussed alternative formulas based on per capita or usage. It is a recommendation of the Formula Study Committee that the staff develop unified registration procedures throughout the system and that the Committee reconvene when more reliable registra- tion figures are available. d. Mr. Sundberg, Mr. Horrocks, and Mr. Linde reported on the completion and open house at the Hutchinson Public Library. Communications: a. PLS has received letters from LDS outlining payments to be received in October 1985 of FY85 and FY86 basic system support aid. Mr. Sundberg distributed information from LDS which calculated the state and federal funds each system in the state will receive in FY86. PLS will receive $208,936 in basic aid and $12,526 in a special automation grant. b. The Raymond Library has received a $33,300 bequest. Pioneerland will serve as the fiscal agent for these funds. If the city of Raymond decides to pursue a building project for that library, the money will be turned over to the city. If not, PLS will retain the funds to be used for operating expenses for that library. c. Mr. Sundberg read a letter to the Board from the Litchfield Chamber of Com- merce in which they summarized a discussion their group had regarding the library situation in Meeker County. d. Mr. Sundberg reported on the progress to date of 1986 budget approval by the governing bodies. He has received confirmed approval from ten of the twenty partici- pating units. e. Reports on the LDS Long Range Plan and the SAMMIE Annual Meeting were tabled. Unfinished and New Business: a. The Board discussed a request from the Meeker County Board of Commissioners that the PLS agreement be changed to allow a governing unit to pay less than the requested budget amount and reducing services proportionately. This proposed contract change would need to be approved by all twenty participating governmental units. There was no action taken on this proposal. b. The board then discussed whether to reconsider action taken in December 1984 which would terminate Meeker County's membership in the system at the end of 1985 if the 1986 requested budget amount was not approved. The discussion involved the possible affect of Meeker County's non- participati6n on the budget of the whole system and on operation of the Litchfield Library. There was no action taken on this agenda item. c. Mr. Sundberg introduced a possible problem regarding payment of custodial services by PLS for some of the member libraries. Presently, the system is paying for cus- todial services in some locations and not in others. This will be placed on the agenda for the next board meeting and the staff will gather some figures on the costs of custodial services for the system. The board decided to meet as a full board on November 11 and that the Executive Committee only will meet in December. The Personnel Committee will meet prior to the November 11 meeting. T�h /e, meeting was adjourned at 9 :37. K4 erine A. Matson, Secretary pro tea October 1985 Balance Receipts: State /Federal Aid Big Stone County *Chippewa County Kandiyohi County McLeod County Meeker County Swift County PIONEERLAND LIBRARY SYSTEM Treasurer's Report AUTOMATION INCOME BUDGET INCOME MTD YTD MTD $48,495.85 Curtis Johnson,_ Treasurer BUDGET YTD BUDGET y VJ,7VL.V'. Appleton 66,696.00 196,716.00 206,100.00 658.00 5,484.25 21,937.00 21,937.00 2,123.00 17,872.50 71,490.00 *71,490.00 3,130.00 23,443.50 93,774.00 93,774.00 117.00 14,415.25 56,550.21 60,824.00 Hutchinson 1,387.00 41,020.50 59,072.00 499.58 Kerkhoven 8,687.00 17,374.00 Appleton 276.00 2,146.00 8,584.00 8,584.00 Benson 548.00 4,259.25 17,037.00 17,037.00 Glencoe 659.00 5,562.25 22,249.00 22,249.00 Graceville 117.00 962.25 3,849.02 3,849.00 Hutchinson 1,387.00 12,145.00 48,580.00 48,580.00 Kerkhoven 114.00 886.50 3,546.00 3,546.00 Litchfield 886.00 9,051.50 36,206.00 36,206.00 Ortonville 382.00 3,175.00 12,700.00 12,700.00 Willmar 2,384.00 19,181.25 76,725.00 76,725.00 Bird Island 206.00 1,612.00 6,421.00 6,421.00 *Dawson 285.00 2,214.75 8,859.00 * 8,859.00 Hector 188.00 1,458.67 4,376.01 4,376.00 *Madison 332.00 2,577.00 10,308.00 *10,308.00 40 Renville 224.00 1,754.25 6,987.00 6,987.00 • Cash Receipts Gifts Interest Reimbursements (local govt) *Chippewa County *Madison *Dawson Other Reimbursements Other (KCWL) Total Receipts Glencoe Fund Implementation Grant (1984) KCWL TOTAL RECEIPTS & BALANCE: Automation Totals 3,291.01 70.00 (Not avail) 7,811.75 827.50 1,295.25 14,398.58 208,192.68 14,398.58 $256,688.53 TOTAL RECEIPTS, BALANCE & AUTOMATION MTD & YTD $256,688.53 Page 1 36,876.14 984.00 5,583.26 31,247.00 3,310.00 5,177.00 6,823.84 1,000.00 44,975.00 9,000.00 *31,247.00 * 3,310.00 * 5,177.00 6,000.00 847,602.98 896,707.00 4,635.00 6,000.00 671.00 $933,565.82 $908,013.00 18,000.00 $947,964.40 $926,013.00 (OVER) October 1985 PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Contihued) EXPENDITURES: MTO VTD % OF EXP CURRENT EXPENUITURES EXPENCITURES TO EST bUDGE7 ACCT GROUP... .00 .00 .00% .00 L19RARY f PERSONAL SERVICES SALARIES ANC WAGES 47.903.79 477.103.92 81.68% _5849135.00 HEALTH INSURANCE 1.610.27 269678.67 79.53% 269000.00 RETIREMENT INSURANCE 49306.32 429111.96 74.77% 56.325.00 ACCT, GROUP... 539820.38 _ 539.894.75 81.01% - -__ 6669460.00 MATERIALS BOOKS - ADULT 39473.50 489596.59 87.92% 5`ar274.00 BOOKS - CHILDREN 29405.71 109858.63 64.79x _169760.00 _ GENERAL REFERENCE 000 49292.50 119.24% 3.600.00 PERIODICALS 378.53 219054.48 108.53% 19.400.00 PAMPHLETS _ - .00 16.00 S.33% 300.00 8M++ L IbMm FILMS .00 3.246.25 $3.24% 39900.00 VIDEO DISCS E TAPES 37.95 79968.90 137.39% 59800.00 AUDIO DISCS AND TAPES 25.41 154.04 154.04% -_ 1C0.00_ SLIDES AND FILM STRIPS .00 13.00 5.2C% 250.00 MICROFORFS .00 267.00 .00% .00 SINDING_.__- _ 109.31 _ 595.39 _97.57; 6CO.00 ACCT GROUP... 6.430.41 97.052.78 91.57% 1C9984.00 CATALOGING OCLC CHARGES .00 129997.13 67.8C% _- 19*171 .00 COM VENDOR CHARGES 110.00 89609.48 90.631 995CO.00 ACCT GROUP... 110.00 219606.61 75.36% 289671.00 VEHICLES .OPERATION AND MAINTENANCE 1.542.35 129795.14 82.75% 1591#63.00 INSURANCE 19186.26 19186.26 51.58% 293CO.Qa ACCT GROUP... 2,729.11 139981.40 78.71% 17s7G3. . COMMUNICATION TELEPHONE AND LINE 807.07 7.978.90 99.74% 8.000.0 TERMINAL MAINTENANCE .00 .CO 19400.00 POSTAGE AND SHIPPING 591.13 69612.67 _ - 82.66% 89000.00 ACCT GROUP... 19398.30 14.591.57 83.86% 179400.00 EQUIPMENT NEW EQUIPMENT 1.452.35 59053.89 97.19% 5200.00 A/V EQUIPMENT .00 80.00 2.86% 29800.00 EQUIPMENT MAINTENENCE AND CONTRACTS 307.91 79294.81 72.95% 10900000C EQUIPMENT RENTAL 302.98 29953.13 140.63% 2e1C0.00 ACCT GROUP... 29063.24 159381.63 76.53% ?09100.00 OTHER _. - CUSTODIAL SUPPLIES AND EQUIPMENT 82.64 989.34 ___ 98.93% -__ 1�000.00 SUPPLIES AND PRINTING 1.813.94 22.529.46 118.11% 19.075.00 PROMOTIONAL AND PROGRAMMING 000 311.89 62.38% 500.00 MILEAGE AND *EETINGS - STAFF 694.02 4.824.44 86.61% _ 59570.00 MILEAGE AND MEETINGS - TRUSTEES 122.38 29448.80 79.77% 39070.00 PROF. MEMBERSHIPS (TRUSTEES) .00 510.00 100.00% 510.00 INSURANCE 19 177.22- 59733.00 94.65% _ 69057.00 ADS AND LEGAL NOTICES 67.00 561.64 624.04% 90.00 AUDITING_ -_ .00 19400.00 116.67% 1_9200._00 SOOKKEEPTNG 225.00 29250.00 75.00% 39000.00 CUNTINUI%G EDUCATION .00 295.12 142.56% 200.00 ACCT GROUP... 19627.76 419843.o9 103.90% 40.272.00 SPECIAL GLENCOE FRIENDS. 1983 .03 513.86 11.19% 4.635.00 KCML .00 3e5.00 57.39% 671.00 GRANT .CO .GO .00% .00 AUTOMATION FUND .00 149398.59 79.99% 169000.00 ACCT GROUP... .00 159302.44 65.66% 2393C6.00 CRG. TOTAL... 689379.20 7599b55.07 82.58% 919.956.00 ENDING CASH BALANCE $188,309.33 $188,309.33 Page 2 E-1 &tate of �innegota, ............... City.... .................of............ Hutchinson County o McLeod ....... ............................... R lzeation No ............................... f ..... ............................... pp ' Application for License to Sell Cigarettes at Retail City Hutchinson Theundcrsi6ned resident...... of the ......................... ............... ......................._....... of ......................... ........ I .............................. .., in the county of.....__ McLeod ...................... State of Vinneessota, HEREBY .V.4KE _ ..4PPLIC.4- TIOX FOR LICENSE to be issued to _..... , t4 ..y1Ur . ................r....... /. ,4.j8,1U...................................... ............................... to seZZ ci 6arcttes and ci6a.rette papers and wrappers at retail at .............................. _. .................. ........ ......................... ...... BSI C�.........:R......... ll�.k...... "'....1.. 3 ...fit/ /w ... fit/ .......... .....T.cN�Nso�cJ...... 1 / in the ......City._..._ of Hutchinson ..........................in. said county and state for the term of ./r?ia ............... .......... be L)Lnin6 with. the ............... ` ..............__...... 6 -.. day of .........�'�%�... ... 19 1� subject to the lauvs of the State of .Ifinnesota and the ordinances and re6ulations of soul City Hutchinson ,tainin6 thereto and herewith deposit Of ............................. _ ......_.............. _................ pe s I c�D �- ✓.. ...... .... in payment of the fee therefor, l �. 1........ Datcd .... O.C.. ,t..........�.`- � .............. 19.. ,f. X.. .......f .............. 1] t C , Ite of 5-'r1i11110E;Ota' COUXTY . ......... __.__J To the............ City .. Council ........................ of be ....... Cit Y .......................... of .... Hutchinson ................ . . ........................................................................................... Staw of Minnesota: Wayne E. Rahn here-by applJe-a-for a ILce"a for the term of ... ....... from th4.____ 7th - - -•--- -- oJ.__._NQYvrab_Q:C . . ...... to sell At Retail Only, Non-Intoxicating Malt Liquors, as the same are defined by law, for consumption "OX" those certain premlau in City j Hutchinson . . ...... . ........... .. . . .................... . . ...... . .......... . ........ . .. desorit-ed as follows, to-wit: .. . .... ..... . ...... . — 40 Hour Week 18 Main St. N. at which place said applicant operate_fLtha business of__._.1aYe_rn . ...... . ..... .................. . ..... . ...... . ....... . ..................... . ...... __ ............ . ......... .................. . . . ... . ...... . and to that eqd reprejents.. and state...,jast follows: That said applicant ............. i,s ............ a ........... States; of good moral character ......... altizen of the United and repute; and ha-.s-....attained the aea of 81 years; that ........... he is .... . ................. . . .............. prvpr1ctar­-­Vf the establishment for which the license will be. issued if this application is granted.. That no manufacturer of such non-intoxicatint malt liquors has any ownership, in whole or in part, in said business of said appUrant_or any interest therein; That said applicant make.s..thls application pursuant and subject to all the taws of the State of Afinnesota and the ordinances and regulations of applicable thereto, which are hereby made a part hereof, and hereby afrea..&.to obmrve and obey the same; (E6­". if .v. f 1-., 11 140-1 4, Each applicant further states that he is not now the holder of, nor has he "uule application for, nor does he intend to make application for a Federal Retail Dealer's Special fax stamp for the sale of Lnlo.rioatinj liquor. Dated October 23 - IV 85 X Wayne E. Rahn 705 Hassan St. Jppucant_ P. O. dddm"- RESOLUTION NO. 8148 RESOLUTION CANVASSING ELECTION RETURNS OF CITY GENERAL ELECTION HELD NOVEMBER 5, 1985 WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for the purpose of canvassing the election returns of the City General Election held November 5. 1985, wherein voting machines were used for the casting of votes in every voting precinct of the City, and WHEREAS. the City Council has duly inspected the Return Sheets of each pre- cinct using voting machines at said election, prepared and certified to by the election officers of the several precincts in which the election was held, there- fore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: 1. Said election returns be hereby canvassed, and the number of votes re- ceived by each candidate voted upon at such election, together with the number of absentee ballots and spoiled ballots, if any, is hereby determined to be as follows: GENERAL ELECTION Total Precincts Office Votes 1 2 3 4 5 Mayor - 2 Year Term Paul L. Ackland 1826 334 376 533 296 287 James G. DeMeyer 931 220 124 196 188 203 Alderman - 4 Year Term (2) Michael Carls 1941 372 390 543 312 324 Duane E. Dickey 624 123 100 143 125 133 Riith Ann Lade 798 178 122 165 168 165 John Mlinar 2001 386 376 573 339 327 Ted Beatty (Write -in) 1 NO. OF PERSONS VOTING IN PERSON 2612 495 481 696 467 473 ABSENTEE BALLOTS 166 60 27 37 25 17 SPOILED BALLOTS 7 -0- 5 -0- 2 -0- • TOTAL VOTERS 2778 555 508 733 492 490 RESOLUTION NO. 8148 PAGE 2 2. That the total good ballots cast at said election was 2771. 3. Upon the basis of such returns the following persons have been duly elected to the respective offices as hereinafter set forth: Mayor - 2 Year Term Paul L. Ackland Alderman - 4 Year Term Michael Carls John Mlinar 4. That the Judges of said election were as follows: Precinct 461 Precinct 464 Julie Flaa Jo Gilhousen Verna Anderson Norma Schepers Eva Maas Geraldine Johnson Rosina Johnson Rosemary Santleman Mary Wangerin Gladvs Madson Precinct 462 Emma Lake Margaret Sorenson Delain Rolfe Evelyn Prochnow Sedona Miller Precinct 463 Doris Daggett Darlene Knigge La Verne Miller Tesi Antony Barbara Scott Precinct #5 Mildred Nelson Grace Kottke Rose Kadlec Mary J. Brummond Irma Kreie Registration Fern Frank Norma Totushek *I RESOLUTION NO. 8148 PAGE 3 5. That the attached is a true copy of the ballot used as absentee ballot in said election: 67F NON-PARTISAN CITY ELECTIONBALLOT CITY OF HUTCHINSON, MINNESOTA TUESDAY, NOV. 5, n5- 7 A.M. TO 8 P.M. INSTRUCTIONS TO VOTERS PUT AN (X) OPPOSITE THE NAME OF EACH CANDIDATE YOU WISH TO VOTE FOR, IN THE SQUARE INDICATED BY THE ARROW. FOR MAYOR -VOTE FOR ONE -2 YEAR TERM DPAUL L. ACKLAND DJAMES G. DEMEYER Fl- FOR ALDERMAN ATIARG VOTE FOR TWO - 4 YEAR TERM DMICHAEL CARLS DDUANE E. DICKEY DRUTH ANN LADE DJOHN MLINAR • D F1 RESOLUTION NO. 8148 PAGE 4 Adopted by the City Council this 5th day of November, 1985. Robert H. Stearns Mayor ATTEST: Gary D. Plotz City Clerk 0 1• 0 ro � o r s� a That the following are true copies of the ballots used on the voting machines 0 in said election: z z 0 00 00 1 2 3 4 5 6 MAYOR ALDERMAN AT LARGE HUTCHINSON CITY 2 YEAR TERM 4 YEAR TERM PRECINCT 1 Vote for One I Vote for Two 1A 2A 3A 4A 5A 6A Paul L. James G. Michael Duane E. Ruth Ann John HUTCHINSON CITY Ackland Demeyer Carle Dickey Lade Mlinar PRECINCT 1