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HomeMy WebLinkAbout02-10-2026HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 10, 2026 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta, and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that an item needs to be added under New Business as 11.5. Staff is requesting action on the replacement of rubber flooring at Burich Arena West Rink. Motion by Czmowski, second by Sebesta, to approve agenda with the additional item noted. Motion Carried unanimously. 2. INVOCATION — River of Hope (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15983 — Resolution Accepting $2000 Donation from Village Ranch for Hutchinson Police Department Motion by Czmowski, second by Burley, to approve Resolution No. 15983. Motion carried unanimously. (b) Resolution No. 15984 — Resolution Accepting Various Monetary Donations for Hutchinson Fire Department Motion by Burley, second by Sebesta, to approve Resolution No. 15984. Motion carried unanimously. (c) Resolution No. 15985 —Resolution Accepting $1000 Donation from Hutchinson Elks Lodge for Youth Football Helmets Motion by Sebesta, second by Burley, to approve Resolution No. 15985. Motion carried unanimously. (d) Resolution No. 15986 — Resolution Accepting $500 Donation from Steve Cook and Kay Nelson for the 2026 Sculpture Stroll "Judges' Award" Motion by Burley, second by Sebesta, to approve Resolution No. 15986. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity for° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please CITY COUNCIL MINUTES February 10, 2026 keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refi°ain fi om personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 27, 2026 Motion by Burley, second by May, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfin, consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff nieniber requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15987 - Accepting Bid and Awarding Contract for Water Treatment Plant Reverse Osmosis Membrane Replacement Project (Letting No. 3, Project No. 26-03) (b) Consideration for Approval of Updating Bidding Process for Edmonton Avenue SE Project (Letting No. 1, Project No. 26-01) and 2026 Street Improvement Projects (Letting No. 2, Project No. 26-02) 1. Resolution No. 15988 — Resolution Amending Resolution No. 15942 — Approving Plans and Specifications and Ordering Advertisement for Bids 2. Resolution No. 15989 — Resolution Amending Resolution No. 15944 — Approving Plans and Specifications and Ordering Advertisement for Bids (c) Consideration for Approval of 2026 Reclamite Project (d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 14, 2026, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on March 14, 2026, at McLeod County Fairgrounds (f) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Jaycees on April 2, 2026, at Squeaky's Grill and Bar (g) Claims, Appropriations and Contract Payments Motion by May, second by Czmowski, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 5:30 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy. 2 CITY COUNCIL MINUTES February 10, 2026 Includes items like monthly or annual reports and coniniunications f on2 other entities.) 8. FIRE DEPARTMENT YEAR END REPORT Fire Chief Mike Schumann presented the fire department's year end report before the Council. The report covered dedications, awards, special events held, accomplishments, operational data, public relations/fire safety education, inspections/permits and goals for 2026. UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 26-871 — AN ORDINANCE AMENDING AIRPORT COMMISSION TERMS Matt Jaunich, City Administrator, noted that this ordinance revision was presented at the last City Council meeting to change Airport Commission terms from five years to three years. No changes have been made. Motion by Czmowski, second by May, to approve second reading and adoption of Ordinance No. 26-871. Motion carried unanimously. 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 26-872 — AN ORDINANCE AMENDING CHAPTER 116 OF THE CITY CODE RELATING TO THE CITY' S LODGING TAX Matt Jaunich, City Administrator, noted that this ordinance revision was presented at the last City Council meeting to add short-term rentals to the lodging tax collection. No changes have been made. Motion by Czmowski, second by Sebesta, to approve second reading and adoption of Ordinance No. 26-872. Motion carried unanimously. NEW BUSINESS 11. APPROVE/DENY NEXT PHASE OF CITY CENTER REMODEL a) Proposal from HMA Architects for Build -Out Design Services b) Proposal from Contegrity Group for Construction Management Services Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that last year a space needs study was completed on the Hutchinson City Center. The study was conducted due to motor vehicle relocation, outdated equipment/furniture (30+ years) and desire for a more customer - service friendly lobby. The study was conducted by HMA Architects and was presented to the Council last June. The study concluded that the building itself is structurally sound and the intention is to keep it in operation for another 40-50+ years, with remodeling done to the interior to meet the needs identified. The next phase of the project would be to move forward with putting plans and specifications together, along with a pricing estimate that could be used to go out for bids on a proj ect. There are two proposals to consider. One is from HMA Architects to do design work on the remodel. The second proposal is from the Contegrity Group to provide construction management services. Mr. Jaunich noted that this next phase will last about seven to eight months. At the end of CITY COUNCIL MINUTES February 10, 2026 the phase, the council will be asked to move forward with a project or not. If a projec does move forward, construction would likely start in early 2027. Motion by Czmowski, second by May, to approve proposals from HMA Architects for build -out design services and Contegrity Group for construction management services. Motion carried unanimously. 11.5 APPROVE/DENY REPLACMENT OF RUBBER FLOORING AT BURICH ARENA WEST RINK Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that this project has been vetted through the Facilities Committee and was approved to be replaced in 2026. The current flooring has exceeded its material life expectancy. The rubber is de -laminating, deteriorating and seams are pulling apart which is causing large gaps and unsafe walking conditions with hockey skates. The proposed replacement is for the same amount of square footage of rubber flooring that is currently in the facility which includes the bathrooms and locker rooms. Motion by Czmowski, second by Burley, to approve replacement of rubber flooring at Burich Arena West Rink. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Utilities Commission Minutes from December 17, 2025 b) Parks/Recreation/Community Education Board Minutes from December 1, 2025, and January 5, 2026 (c) Motor Vehicle Department 2025 Recap MISCELLANEOUS 13. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that City offices will be closed February 16, 2026, for Presidents Day. He also reminded the Council of the special meeting for the city administrator's performance review at 4:00 p.m. on February 24, 2026. 14. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski provided an update from the Parks/Recreation/Community Education Board noting that the warming houses are closed due to the warmer weather and that staff is working on filling seasonal positions. Tim Burley — Council Member Burley provided an update from the Library Board noting that the library received a large grant from the Carnegie Corporation. He also noted that the sustainability board is waiting to get an appointment/representative from the Hutchinson Utilities Commission and then the board will get active again. He also noted that he is receiving comments on the high utility bills and he encouraged concerned users to contact Hutchinson Utilities Commission. 11 CITY COUNCIL MINUTES February 10, 2026 Dave Sebesta — Council Member Sebesta mentioned the availability of a Beginning Farmer Equipment and Infrastructure Grant available through the Minnesota Department of Agriculture. The purpose of the grant is to support new farmers in Minnesota to access equipment and develop infrastructure that will be crucial to the future of their farm business. Council Member Sebesta also spoke of things he had learned related to solar and wind generation such as recyclability, installation and costs. Gary Forcier — Mayor Forcier noted that there is a vacancy on the HRA Board. He stated that Bruce Naustdal had completed an interest form and the mayor intends to appoint him at the next City Council meeting. Mayor Forcier also reminded pet owners to get their dogs and cats licensed as required by city code. ADJOURNMENT Motion by Czmowski, second by Sebesta, to adjourn at 6:25 p.m. Motion carried unanimously.