Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
cp02-10-26
HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, FEBRUARY 10, 2026 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Ciiypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discusseddregarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River of Hope (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15983 — Resolution Accepting $2000 Donation from Village Ranch for Hutchinson Police Department (b) Resolution No. 15984 — Resolution Accepting Various Monetary Donations for Hutchinson Fire Department (c) Resolution No. 15985 — Resolution Accepting $1000 Donation from Hutchinson Elks Lodge for Youth Football Helmets (d) Resolution No. 15986 — Resolution Accepting $500 Donation from Steve Cook and Kay Nelson for the 2026 Sculpture Stroll "Judges' Award" PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 27, 2026 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15987 - Accepting Bid and Awarding Contract for Water Treatment Plant Reverse Osmosis Membrane Replacement Project (Letting No. 3, Project No. 26-03) CITY COUNCIL AGENDA —February 10, 2026 (b) Consideration for Approval of Updating Bidding Process for Edmonton Avenue SE Project (Letting No. 1, Project No. 26-01) and 2026 Street Improvement Projects (Letting No. 2, Project No. 26-02) 1. Resolution No. 15988 — Resolution Amending Resolution No. 15942 — Approving Plans and Specifications and Ordering Advertisement for Bids 2. Resolution No. 15989 — Resolution Amending Resolution No. 15944 — Approving Plans and Specifications and Ordering Advertisement for Bids (c) Consideration for Approval of 2026 Reclamite Project (d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Pheasants Forever on March 14, 2026, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on March 14, 2026, at McLeod County Fairgrounds (f) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Jaycees on April 2, 2026, at Squeaky's Grill and Bar (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 5:30 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. FIRE DEPARTMENT YEAR END REPORT UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 26-871 — AN ORDINANCE AMENDING AIRPORT COMMISSION TERMS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 26-872 — AN ORDINANCE AMENDING CHAPTER 116 OF THE CITY CODE RELATING TO THE CITY' S LODGING TAX NEW BUSINESS 11. APPROVE/DENY NEXT PHASE OF CITY CENTER REMODEL �a) Proposal from HMA Architects for Build -Out Design Services b) Proposal from Contegrity Group for Construction Management Services GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, 2 CITY COUNCIL AGENDA —February 10, 2026 policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Utilities Commission Minutes from December 17, 2025 b) Parks/Recreation/Community Education Board Minutes from December 1, 2025, and January 5, 2026 (c) Motor Vehicle Department 2025 Recap NUSCELLANEOUS 13. STAFF UPDATES 14. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15983 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Village Ranch Inc $2,000.00 1/7/2026 WHEREAS, such donations have been contributed to the City of Hutchinson's Police Department towards future equipment purchases. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 10th day of February 2026. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15984 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Village Ranch Inc $2,000.00 1/7/2026 Meeker Coop Electric Trust $2,000.00 12/12/2025 WM T & Carole Craig $250.00 12/17/2025 James & Sandra Prieve $200.00 12/19/2025 Barbara & James Wendling $100.00 12/21/2025 WHEREAS, such donations have been contributed to the City of Hutchinson's Fire Department towards future equipment purchases and/or department expenses. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 10th day of February 2026. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15985 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Hutchinson Elks Lodge $1,000.00 1/20/2026 WHEREAS, such donations have been contributed to the City of Hutchinson's Parks Department towards the purchase of youth football helmets for the tackle football program. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 10th day of February 2026. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor Resolution No. 15986 RESOLUTION ACCEPTING DONATION WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of the community pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the individuals have offered to contribute the cash amount set forth below to the City of Hutchinson: Name of Donor Steve Cook and Kay Nelson Amount $500.00 WHEREAS, the donation has been made to sponsor the 2026 Sculpture Stroll "Judges Award" within the public arts program; and WHEREAS, The City Council hereby finds that it is appropriate to accept the donation offered and assign use to the sculpture stroll within the public arts program, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this IOth day of February 2026. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JANUARY 27, 2026 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Ciiypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussedd regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that an item needs to be added under New Business as Item 13.5. Creekside Soils is requesting the approval of purchasing bag film. Motion by Sebesta, second by Burley, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — A moment of silence was held in lieu of an invocation. (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Luke Radtke, 445 School Road NW, presented before the Council. Mr. Radtke informed the Council that he is in fear of his safety due to the recent shootings of Minnesota residents by ICE agents. Mr. Radtke requested the City Council to protect its residents. He also requested that all ICE agents be unmasked and identify themselves while in the City of Hutchinson. 6. APPROVAL OF MINUTES (a) Regular Meeting of January 13, 2026 Motion by Burley, second by Sebesta, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Board Appointments CITY COUNCIL MINUTES — January 27, 2026 1. Katie May to Public Arts Commission to August 2028 2. Nicole Engh to Hutchinson Housing & Redevelopment Authority Board to August 2028 (b) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson FFA Alumni on March 21, 2026, at McLeod County Fairgrounds (c) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Rotary Foundation on April 18, 2026, at Crow River Golf Club (d) Consideration for Approval of the 2026 City of Hutchinson Pay Equity Report (e) Consideration for Approval of Energy Management Agreement with Energy Management Solutions (f) Consideration for Approval of Cross Easement Agreement with Kasal Holdings LLC (g) Consideration for Approval of Purchasing One -Ton Pickup for Streets Department (h) Consideration for Approval of Resolution No. 15979 - Resolution Authorizing Disposal of Surplus Street Department Property (i) Consideration for Approval of Items for Franklin Site Improvements Project Phase 2 (Letting No. 4, Project No. 26-04) 1. Resolution No. 15981 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15982 - Resolution Receiving Report and Calling Hearing on Improvement 0) Claims, Appropriations and Contract Payments Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 5:30 P.M. - NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. PUBLIC ARTS COMMISSION 2026-2027 SCULPTURE STROLL Lynn Neumann, PRCE Director/Public Arts Commission Ex-Officio, presented before the Council. Ms. Neumann provided an overview of the selected sculptures that will be part of the 2026-2027 Sculpture Stroll. 11 rotating pieces have been selected that will be featured throughout Hutchinson and two additional pieces were selected that will be placed at Ridgewater College and Citizens' Bank which are privately -funded locations. The new sculptures will be placed in May. UNFINISHED BUSINESS 2 CITY COUNCIL MINUTES — January 27, 2026 NEW BUSINESS 9. APPROVE/DENY RESOLUTION NO. 15980 - RESOLUTION AUTHORIZING EXECUTION OF AN AMENDED AND RESTATED DEVELOPMENT AGREEMENT WITH HUTCHINSON — THE LANDING LLC Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the developer of The Landing project has requested an increase in the amount of TIF funding provided for the project due to unexpected, extensive soil corrections that are required. Mr. Seppelt noted that a housing TIF District was established for this development project to make the project financially feasible. The additional costs for soil corrections is in the amount of $263,583. This would increase the duration of TIF payments from 16 years to approximately 21.5 years. With this request is a revised development agreement and resolution authorizing the increased amount. Motion by May, second by Burley, to approve Resolution No. 15980. Motion carried unanimously. 10. APPROVE/DENY PURCHASE OF TACTICAL ROBOT FOR HUTCHINSON POLICE DEPARTMENT Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson requested that the Council approve the purchase of a tactical robot to be utilized in high risk incidents. This equipment is included in the 2026 capital improvement plan. The total cost estimate for the robot is $82,950. It was noted that the industry is beginning to use this type of tactical equipment more often (drones, robots, etc.) to enter into high -risk incidents as the first line of contact. As part of the purchase price, training is included for officers. Motion by Czmowski, second by Burley, to approve purchase of tactical robot for Hutchinson Police Services. Motion carried unanimously. 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 26-871 — AN ORDINANCE AMENDING AIRPORT COMMISSION TERMS Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the Airport Commission is requesting that commissioner terms be changed from three years to five years. Motion by Czmowski, second by May, to approve first reading of Ordinance No. 26-871. Motion carried unanimously. 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 26-872 — AN ORDINANCE AMENDING CHAPTER 116 OF THE CITY CODE RELATING TO THE CITY'S LODGING TAX Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City has had a lodging tax ordinance in place since 1989. Since that time, the use of short-term rentals (VRBOs, airBNBs, etc.) have become more common. The proposed ordinance would include short- term rentals in the collection of the City's lodging tax. Other additions/revisions are being proposed related to lodging that is 30+ days and recordkeeping/reporting. Motion by May, second by Burley, to approve first reading of Ordinance No. 26-872. Motion carried unanimously. 13. APPROVE/DENY ADOPTING LEGISLATIVE PRIORITIES FOR 2026 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the Council annually adopts legislative priorities to forward on to City's local legislators. Many of the 2026 priorities are carry overs from last year's list, however there are a few changes. This list includes CITY COUNCIL MINUTES — January 27, 2026 input from department directors. General discussion was held on the lack of support for funding requests for the HATS facility, which has been removed from the legislative priorities list for 2026. Motion by Czmowski, second by May, to approve adopting 2026 legislative priorities. Motion carried unanimously. 13.5 APPROVE/DENY PURCHASE OF BAG FILM FOR CREEKSIDE SOILS Andy Kosek, Creekside Soils Manager, presented before the Council. Mr. Kosek explained that the vendor that was awarded the quote in July 2025 to provide bag film for Creekside has been unable to fulfill orders and has continuously been delaying shipments. To ensure Creekside has bag film in stock for the upcoming Spring season, staff will be canceling the remaining balance with the vendor. In exchange, staff will award the remaining balance of products needed to Direct Plastics whom was the second lowest quote submitted back in July 2025. Direct Plastics recently re -quoted the remaining balance which has lowered from the original quote submitted. The remaining total with Direct Plastics is $53,441.10 Motion by May, second by Burley, to approve purchase of bag film from Direct Plastics for Creekside. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Arts Commission Minutes from October 8, 2025 NUSCELLANEOUS 15. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that staff is looking to schedule a joint meeting with the McLeod County Board the end of March. He asked Council Members to let him know if there are dates that they are not available. Council Member Burley suggested holding it prior to a Council meeting. Mr. Jaunich also noted that Officer Steve Sickmann retired yesterday after 36 years of service. Tom Gifferson — Chief Gifferson noted that there are three police officer positions open and applications are being accepted until the positions are filled. 16. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta noted that Parents Inspired has begun providing transportation for those in need. The community -based volunteer driver program is called Inspired Rides. Pat May — Council Member May noted that the Public Arts Commission is looking for board members and encouraged interested persons to complete and submit a board interest form. Tim Burley — Council Member Burley noted that the Chamber of Commerce has put together a calendar of all of the events happening in the community, but he also noted the vast amount of activities .19 CITY COUNCIL MINUTES — January 27, 2026 and events that the Public Library puts on. Gary Forcier — Mayor Forcier provided housing updates from the HRA Board, a review from the Resource Allocation Committee, and an update from the Airport Commission. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:20 p.m. Motion carried unanimously. 5 c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Award for Water Treatment Plant Reverse Osmosis Membrane Replacements Agenda Item: (L3/P26-03) Department: PW/Eng LICENSE SECTION Meeting Date: 2/10/2026 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received one (1) bid (see attached Bid Tabulation) for the Water Plant Reverse Osmosis membrane replacment four DWS Advantage. This project's total cost and associated funding contributions were reviewed by City Staff and are less than the CIP budgeted amount. Budgeted amount: $400,000 Bid Received: $346,500 This bid is for materials only as City staff will do the installation. Delivery of materials is expected to be 3-5 months, so City staff will anticipate installation in the Fall with water demands are lower. City staff will be on hand to answer any questions. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: $ 346,500.00 Funding Source: Water Funds FTE Impact: Budget Change: No 0 Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: $ 346,500.00 Total City Cost: $ 346,500.00 Funding Source: water Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15987 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 3/PROJECT NO. 26-03 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Water Treatment Plant Reverse Osmosis Membrane Replacements: Procurement of equipment to facilitate the regular replacement of the existing membranes (installation to be administered by City staff), and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid DWS Advantage of Bellevue WA $346,500.00 and whereas, it appears that DWS Advantage of Bellevue WA is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with DWS Advantage of Bellevue WA in the amount of $346,500.00 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 10th day of February, 2026. Mayor, Gary Forcier City Administrator, Matthew Jaunich CITY OF HUTCHINSON, I I I HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 3/PROJECT NO. 26-03 WTP Reverse Osmosis Membrane Elements BID OPENING: 02/03/2026 @ 1:00 PM ENGINEER'S ESTIMATE $400,000.00 COMPLETION DATE: 12/31/2026 DWS Advantage Megan Gimmestad 0 10500 NE 8th ST a F Engineer's Estimate Bellevue WA 98004 z z z a Phone 425-999-3728 z w o d Megan.Gimmestad@dvsadvantag e.00m BID PRICE BID TOTAL BID PRICE BID TOTAL BASE BID $400,000.00 $346,500.00 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE I BID TOTAL 1 11208.000 REVERSE OSMOSIS MEMBRANE ELEMENTS LUMP SUM 1.00 S400,000.00 S400,000.00 $346,500.00 $346,500.00 TOTAL - LETTING NO. 3/PROJECT NO. 26-03 $400,000.00 $346,500.00 Pagel of 1 c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Review and approval of Update to Ad Regarding Bid Process for Lettings Agenda Item: (L1 P26-01 and L2P26-02) Department: Public Works LICENSE SECTION Meeting Date: 2/10/2026 Application Complete N/A Contact: Brandon Braithwaite Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda 0 Time Requested (Minutes): License Contingency N/A Attachments: Yes 0 BACKGROUND/EXPLANATION OFAGENDA ITEM: Public Works has moved to an electronic submission and opening with this year's lettings. Through the letting process, it was noted that there was a discrepancy between the Council approved ads and associated resolutions on December 9th with the ads that ran in the paper for both L1 P26-01 and L2P26-02 in January. The update in language is reflected in the accompanying attachments for both Lettings. To allow contractors additional time to account for the change, Letting 1 P26-01 has been moved back one week and will open the same afternoon as Letting 2P26-02. Addenda will be posted also on the online bid platform (QuestDCN) to notify potential bidders of the update. Both projects are expected to be reviewed and approved at Council on March 24th as previously anticipated. City staff will be on hand to answer any questions. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15988 UPDATING RESOLUTION NO. 15942 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 26-01 WHEREAS, the City Engineer has prepared plans and specifications for the following described improvement: Edmonton Avenue SE (400' East of Montreal St SE to Jefferson St SE): Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Engineer shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Engineer until 1:30 pm on Wednesday, February 18th, 2026, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and City Engineer, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, March 24th 2026 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless submitted electronically and accompanied by a bid bond for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 10th day of February 2026. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8609 ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 26-01 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:12/09/2025 The City Council of the City of Hutchinson, Minnesota, will be receiving bids online through QuestCDN.com until 1:30 PM on February 18, 2026, at which time the bids will be opened and publicly read (or read through Microsoft Teams) at the Hutchinson City Center, Council Chambers, 111 Hassan St SE, Hutchinson MN, for the making of the following described local improvement: L1/P26-01: Edmonton Avenue SE (400' East of Montreal St SE to Jefferson St SE): Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances, and all in accordance with the Plans and Specifications on file in the Engineering Office. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, March 24th, 2026 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM UNIT QUANTITY FULL DEPTH RECLAMATION SQ YD 16570 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 3.0" THICK SQ YD 4000 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 1.5" THICK SQ YD 12510 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 2.0" THICK SQ YD 12510 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) 3.0" THICK SQ YD 12510 6" CONCRETE WALK SQ FT 1600 COMMON TOPSOIL BORROW (LV) CU YD 600 TURF ESTABLISHMENT ACRE 0.95 4" DOUBLE SOLID LINE MULTI -COMPONENT (WR) LIN FT 1500 CROSSWALK MULTI -COMPONENT (WR) SQ FT 450 All bids shall be made electronically on QuestCDN and shall be accompanied by bid bond for not less than five percent (5%) of the amount bid. Plans and Specifications are expected to be available 01/27/2026 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project #10020309 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN. All bids shall be submitted electronically through QuestCDN for $20. Any bids submitted by contractors not on the Plan Holder List or non -electronically will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON STATION ON THURSDAY, JANUARY 22ND, 2026 AND THURSDAY, JANUARY 29TH, 2026. PUBLISH IN FINANCE & COMMERCE ON THURSDAY, JANUARY 22ND, 2026 AND THURSDAY, JANUARY 29TH, 2026. RESOLUTION NO. 15989 UPDATING RESOLUTION NO. 15944 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2/PROJECT NO. 26-02 WHEREAS, the City Engineer has prepared plans and specifications forthe following described improvement: 2026 Street Improvement Projects: Boulder Circle SW (Boulder St SW to end of Cul-de-sac) Full depth reclamation of street, including partial curb and gutter replacement, water main repairs, restoration and appurtenances. Boulder Street SW (Roberts Rd SW to School Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer repairs, restoration and appurtenances. Larson Street SW (Roberts Rd SW to Lewis Ave SW) Full depth reclamation of street, including partial curb and gutter replacement, water main repairs, sanitary sewer repairs, restoration and appurtenances. Sherwood Street SE (Century Ave Se to 20' south of most Southerly Orchard Ave SE) Full depth reclamation of street, including partial curb and gutter replacement, water main repairs, restoration and appurtenances. Elks Drive SE (Sherwood St NE to Orchard Ave SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement, water main repairs, restoration and appurtenances. Orchard Avenue SE (Bradford St SE to Elks Dr SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement, water main repairs, restoration and appurtenances. Bradford Street SE (Orchard Ave SE to 270' North of Randall Rd SE) Full depth reclamation of street/ sub -cut, including partial curb and gutter replacement, water main repairs, restoration and appurtenances. Randall Road SE (Bradford St SE to Century Ave SE) Full depth reclamation of street/sub-cut, including partial curb and gutter replacement, water main repairs, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Engineer shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Engineer until 1:00 pm on Wednesday, February 18th, 2026, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Engineer, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, March 24th 2026 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless submitted electronically and accompanied by a bid bond for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 10th day of February 2026. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8610 ADVERTISEMENT FOR BIDS LETTING NO. 2/PROJECT NO. 26.02 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:12/19/2025 The City Council of the City of Hutchinson, Minnesota, will be receiving bids online through QuestCDN.com until 1:00 PM on February 18, 2026, at which time the bids will be opened and publicly read (or read through Microsoft Teams) at the Hutchinson City Center, Council Chambers, 111 Hassan St SE, Hutchinson MN, for the making of the following described local improvement: L2/P26-02: 2026 Street Improvement Projects: Boulder Circle SW (Boulder St SW to end of Cul-de-sac) Full depth reclamation of street, including partial curb and gutter replacement, water main repairs, restoration and appurtenances. Boulder Street SW (Roberts Rd SW to School Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer repairs, restoration and appurtenances. Larson Street SW (Roberts Rd SW to Lewis Ave SW) Full depth reclamation ofstreet, including partial curb and gutter replacement, water main repairs, sanitary sewer repairs, restoration and appurtenances. Sherwood Street SE (Century Ave Se to 20' south of most Southerly Orchard Ave SE) Full depth reclamation of street, including partial curb and gutter replacement, water main repairs, restoration and appurtenances. Elks Drive SE (Sherwood St NE to Orchard Ave SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement, water main repairs, restoration and appurtenances. Orchard Avenue SE (Bradford St SE to Elks Dr SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement, water main repairs, restoration and appurtenances. Bradford Street SE (Orchard Ave SE to 270' North of Randall Rd SE) Full depth reclamation of street/ sub -cut, including partial curb and gutter replacement, water main repairs, restoration and appurtenances. Randall Road SE (Bradford St SE to Century Ave SE) Full depth reclamation of street/sub-cut, including partial curb and gutter replacement, water main repairs, restoration and appurtenances, and all in accordance with the Plans and Specifications on file in the Engineering Office. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, March 24th, 2026, in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM UNIT QUANTITY CLEARING EACH 37 GRUBBING EACH 39 SELECT GRANULAR BORROW (CV) CU YD 1230 EXCAVATION -COMMON (EV) (P) CU YD 2148 GEOTEXTILE FABRIC TYPE 7 SO, YD 4329 SOIL STABILIZATION GEOGRID SO, YD 4329 AGGREGATE BASE (CV) CLASS 5 (P) CU YD 820 AGGREGATE BASE CLASS 5 TON 1175 FULL DEPTH RECLAMATION SO, YD 25359 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 1.5" THICK SO, YD 27338 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C) 2.5" THICK SO, YD 27338 4" PERF PVC PIPE DRAIN LIN FT 14646 CLEAN AND VIDEO TAPE PIPE SEWER LIN FT 8594 HYDRANT EACH 13 6" GATE VALVE EACH 20 8" GATE VALVE EACH 7 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 254 DUCTILE IRON FITTINGS POUND 1456 CONCRETE CURB AND GUTTER DESIGN B618 CONCRETE CURB AND GUTTER DESIGN TYPE S 6" CONCRETE DRIVEWAY PAVEMENT MAILBOX LIGHTING SYSTEM TRAFFIC CONTROL TURF ESTABLISHMENT LIN FT 2275 LIN FT 1169 SQ YD 751 EACH 52 LUMP SUM 1 LUMP SUM 1 ACRE .73 All bids shall be made electronically on QuestCDN and shall be accompanied by a bid bond for not less than five percent (5%) of the amount bid. Plans and Specifications are expected to be available 02/03/2026 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project #10028775 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN. All bids shall be submitted electronically through QuestCDN for $20. Any bids submitted by contractors not on the Plan Holder List or non -electronically will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON STATION ON THURSDAY, JANUARY 29TH, 2026 AND THURSDAY, FEBRUARY 5TH, 2026. PUBLISH IN FINANCE & COMMERCE ON THURSDAY, JANUARY 29TH, 2026 AND THURSDAY, FEBRUARY 5TH, 2026. c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Purchase Order Approval for 2026 Reclamite Project Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 2/10/2026 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: We are seeking approval of a purchase order for a Reclamite project in 2026. Reclamite is a surface applied product that extends the amount of time needed on newer pavements before a crack seal operation is needed. This project will cover the last 7 years of road projects. This product is somewhat similar to the RePlay product we use in house but recent MNROAD study results are indicating that Reclamite is a more long lasting product. Like a lot of these products it is a propriety formula with applicators having franchise area rights. Due to this we only have a single quote. For reference however this product is 11 % cheaper than our in house applied rejuvenator and less than half the price if we were to have our in house rejuvenator applied by a contractor. BOARD ACTION REQUESTED: Approval of Purchase Order Fiscal Impact: $ 114,240.00 Funding Source: Miscellaneous Infrastructure Fund FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 114,240.00 Total City Cost: $ 114,240.00 Funding Source: N/AMiscellaneous Infrastructure Fund Remaining Cost: $ 0.00 Funding Source: N/A orrective sphalt Materials February 3, 2026 Donovan Schuette City of Hutchinson 1400 Adams St. SE, Hutchinson, Minnesota 55350 (P) 320-234-4219 dschuette@hutchinsonMN.gov Mailing Address: 300 Daniel Boone Trail South Roxana, IL 62087 Phone: 618-254-3855 Fax: 618-254-2200 Locations: 300 Daniel Boone Trail, South Roxana, IL 62087 43W630 Wheeler Road, Sugar Grove, IL 60554 Corrective Asphalt Materials, LLC, (CAM) thanks you for the opportunity to bid the City of Hutchinson pavement preservation project. Please accept the following as our formal proposal to apply Reclamite Maltene Based Rejuvenating Agent to selected asphalt pavement. • Apply Reclamite to 102,000 SY of selected asphalt pavement CAM's responsibilities: o Furnish and apply Reclamite o Furnish and apply lime screenings o No parking signage as needed o All traffic control and signs related to project o Manage any complaints or issues that may arise from application • Unit Price: $1.12 SY Total Price $114a4O.00 City of Hutchinson responsibilities: o Resident Notifications o Post application Street Sweeping Dwayne Lane, Operations Manager, will be contacting you to schedule the project. Info: dwayne.lane cammidwest.com, Cell: 952-270-9330 Name Phone Number: Billing Information (please fill out upon acceptance) Address: Thank you again for the opportunity. We look forward to providing our professional services. Sincerely, Dwayne W. Lane Operations Manager APPROVED BY: Sign Bella Dangelo Business Development Date https:Hcorrectiveasphalt.com Reliable, Efficient Asphalt Preservation N i TRICORREFINING LLC �jProducers of GOLDEN BEAR PRESERVATION PRODUCTS 1134 Manor St. • Oildale, CA 93308 / P.O. Box 5877 • Bakersfield, CA 93388 Phone 661.337.9979 — Email: brettt@tricorrefining.com September 11, 2025 City of Hutchinson, MN Donovan Schuette 111 Hassan ST, SE Hutchinson, MN 55350 This letter will confirm that Corrective Asphalt Materials with business address location at 300 Daniel Boone Trail, South Roxana Illinois is the approved sole source applicator and supplier of Reclamite® in the State of Minnesota for Tricor Refining, LLC. There is not another source for Reclamite® to be supplied into Minnesota. Tricor Refining, LLC maintains an authorized manufacturing network in North America and through this we supply our approved product applicators and manufacturers. The reason for this is to control the emulsion quality and the correct product application in each region. Corrective Asphalt Materials maintains and operates several crews which only apply CRF® and Reclamite®. TRICOR Refining, LLC — Reclamite is the only maltene based asphalt rejuvenator marketed nationally with a 55 plus year history of product use. Please let me know if you need further information or have other questions. Respectfully, Brett Towns Tricor Refining, LLC Specialty Products Sales Manager Cell: 530-491-8251 brettt (r tricorrefinin g.com HUTCHINSON CITY COUNCIL 4 UTCH I NSO N Request for Board Action A CITY ON PURPOSE, Agenda Item: Short -Term Gambling License - McLeod County Pheasants Forever Department: Administration LICENSE SECTION Meeting Date: 2/10/2026 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Pheasants Forever organization has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on March 14, 2026, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing a short-term gambling license to McLeod County Pheasants Forever on March 14, 2026, at McLeod County Fairgrounds. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cit_tj Of 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days -before event in order to be considered A lication Type ❑ Short Term Date(s) 3-14-2026 _ 3-14-2026 Fee: $30.00 Month/Da)/Year — Month/D /Year 1 Omanization Information GLl McLeod County Pheasants Forever 218-591-1215 Name Phone Number 300 Dorans St Glencoe MN 55336 Address where regular meeting are held City State Zip Federal or State ID: 41-1429149 Day and time of meetings? Last Monday of every month at 6:30PM Is this organization organized under the laws of the State of Minnesota? ❑ yes ❑ no How long has the organization been in existence? 40 years How may members in the organization? r What is the purpose of the organization? Create and protect sensitive habitat In whose custody will organization records be kept? _ Kayla Blocker 515-320-4007 Name Phone Number 1025 Prairie View Dr SW Hutchinson MN 55350 Address City+ State Zig Duly Authorized Officer of the Organization Information Jeffery Nies 218-591-1215 True Name Phone Number 1125 Jorgenson St SE Hutchinson MN 55350 Residence Address City State Zip Date of Birth: A / 0 / _ Place of Birth: Mont day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes 3 no If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 led under Minnesota Statute Jeffrey Nies 218-591-1215 True Name Phone Number 1125 Jorgenson St SE Hutchinson MN 55350 Residence Address City State Zip Date of Birth: NIRr ,4.—^ / Place of Birth: * * ' Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ® no If yes, explain: How long have you been a member of the organization? 20 Years Game Information Location #1 McLeod County Fairgrounds 320-587-2499 _ Name of location where game will be played Phone Number 840 Century Ave SW Hutchinson MN 55350 Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: 3-14-2026 through 3-14-2026 AM AM Hours of the day gambling devices will be used: From 1 PM pmTo 11:59 PM Maximum number of player: 500 Will prizes be paid in money or merchandise? ❑ money Q merchandise Will refreshments be served during the time the gambling devices will be used? ® yes ❑ no If es, will a charge be made for such refreshments? M) yes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes 13 no City ofHutchinson Application far GamblingDmces License Page 3 of Officers of the OrRa Wzation (ifnecessan-, list additional names on separate sheets Jeffrey Nies c President Name Title 1125 Jorc:enson St SE Hutchinson MN 55350 Residence Address City State Zip Mike Knorr Treasurer Name Title 9325 Lynn Wood Rd Waconia MN 55387 Residence Address City State Zip Name Title Residence Address Ci , State Zi Officers or Other Persons Paid for Services Information (if necessary, list additional names on ser,arate sheet! Name Residence Address Name Residence Address Name Residence Address Title City State Zip Title City State Z10 Title Cin State Zip: Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota S tutes Chapter 349)? Gambling Manager yyes ❑ no Authorized Officer Xyes ❑ noInitial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the i4�t�� rd. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114mbling and I will familiarize myself with the contents thereof 'ignd officer of organization Date Signature ofgambling manager of organization Date Internal Use Onl City Council ❑ approved ❑ denied Notes: HUTCHINSON CITY COUNCIL HUTCHINSW Request for Board Action A CITY ON PURPOSE, Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 2/10/2026 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at the McLeod County Fairgrounds at an event being held March 14, 2026. The Hutchinson Jaycees are a nonprofit organization and meet the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees on March 14, 2026, at McLeod County Fairgrounds. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: WA NIP so SR Q.�F%T 6R A•P06411FCT►. Name of organization Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Date of organization Tax exempt number �q. `/I - I 1-13C-Xyo7c�> Organization Address (No PO Boxes) City State Zip Code I 2-29 1 "l.akki,`_�lX MN Name of person making application Business phone Home phone .- ti 10 e-N l� i2xlA r'l�.i�,�. C� _34o -- Jo-t, , r Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer 3 j -7— ❑ Club ❑ Charitable ❑ Religious EX Other non-profit Organization officer's name ditty State Zip Code C� U �'1 i St�'1 M N �G. �d i � f " Organization officer's name City State Zip Code MN Organization officer's name City State Zip Code MN Location where permit will be used. If an outdoor area, describe. I� c L c �cQ C i��� 11 ❑ : � � r c v -. � -7 Z` C,e •�' � , r l v e ` t�..' ^� 1'�%AC N,ns ?-fit" ri �`i3S2) If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. e_sC,-'\ �' Rrn je^S ar-e- Cr'r l � � ` 3- W )i) � 5,-, `-,i If the applicant will carry liquor liability insurance please provide the carrier's name and amount of cove ge. -e st t,.c-`� APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT ttLttll-v I q,-✓ e" City or County approving the license Date Approved �!%5,0-0 Fee Amount Permit Date Event in conjunction with a community festival ❑ Yes CNo I, / , � D City or County E-mail Address Current population of city MtAtW \AMi'tki Please Print Name of City Clerk or County Official Signature City Clerk or County Official CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE. TEMPORARYAPPLICATION STATEAN.US HUTCHINSON CITY COUNCIL H UTCH I NSO N Request for Board Action A CITY ON PURPOSE, Agenda Item: Short -Term Gambling License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 2/10/2026 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Jaycees organization has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 2, 2026, at Squeaky's Grill and Bar. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing a short-term gambling license to Hutchinson Jaycees on April 2, 2026, at Squeaky's Grill and Bar. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PURPOSE. Ill Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax:(320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Aeolication TvRe ❑ Short Term Date(s) Ll i 212 L — L4 /Z /?.d2 (o Fee: - Month Da /Year — )qonth/Da /Year d Ck # Or anization Information 1309 v v a., c, �Zn-2g2 -5Z2� Name Phone Number 1150 7 I�,ra��_ 1M1W aerso Address where regular meeting are held City State Zip Federal or State ID: Ll I 1 y 3UU (,0 Day and time of meetings? _ ISY `1�,urs oq f o,/)+-� 0 7�00 (o M Is this organization organized under the laws of the State of Xyes ❑ no How long has the organization been in existence? 51441 ow may members in the organization?,30 What is the purpose of the organization? St,.D LKc �(•�u�+ N9rr-ro ;n Grp In whose custody will organization records be k t? Ie �� vu- 3Zo-Zgr.-8b$3 Name Phone Number �w Shad GZ; �a,;� NW HN E>�>3sv Add city State Zip Authorized Officer of the Organization Information Legal Name Residence Address Phone Number hftj3sa city State Zip Have you ever been convicted of any crime other than a traffic offense? ❑ yes W no If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 ated Gambling Mana er Legal Name - 7'8 Z'S2'2-1 Phone Number Residence Address city State Zip Have you ever been convicted of any crime other than a traffic ❑ yes gFno If yes, explain: How long have you been a member of the organization? 5 4ec.rs Game Information Location #1 s G,r l l r SC-r 32-0 - 5� 7-135L U Name of location where game will be played Phone Number Sv I iL-�, 7 [�u OV1% 'lN S53S0 Address of loc tion where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: L) Z/ZL through q1Z/Z,02io AM Hours of the day gambling devices will be used: From ' W ❑n� To AM S "00 PM Maximum number of players: 500 Will prizes be paid in money or merchandise? ❑ money -�tmerchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes lR no If es will a charge be made for such refreshments? ❑ ves ®Cno Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of players: Will prizes be paid in money or merchandise? ❑ ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Pate3of3 Officers of the Organization (ifnecessar;, list additional names on separate sheet) I Name '' LLff Title on MN � 3s D M Residence Address D4 game State zip Ci �' 4 Title l Ayt ti F � k' t1 On � I� E63SO (f Residence Address 4 hG 4,0, city f State zip iJVIG.D 900Vkf 4&jr Name v (�o�� t Residence Aoeress _ _ _ _ _ _ Title ;+►�w, S�35c� cilljlv State zip Officers or Other Persons Paid for Services Information dnecessa , list additional names on se rate sheet Name Title Residence Address City State zip Name Title Residence Address City State Zip Name Title Residence Address City -State zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling kyes ❑ noffl� Authorized Xyes Lino Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Of authorized officer of organization of organization Date Date City Council ❑ Approved 0 denied Signature: -- 11 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 1/28/26 - 2/10/26 Check Date Check # Name Description Amount 1/23/2026 EFT EFTPS Payroll Report 1/4/25 - 1/17/26 79,794.71 1/23/2026 EFT MN Dept of Revenue Payroll Report 1/4/25 - 1/17/26 16,199.91 1/23/2026 EFT VOYA (Hutch City of) MNDCP Payroll Report 1/4/25 - 1/17/26 400.00 1/23/2026 EFT Child Support Payroll Report 1/4/25 - 1/17/26 276.88 1/23/2026 EFT PERA Payroll Report 1/4/25 - 1/17/26 67,487.99 1/23/2026 EFT Health Equity Payroll Report 1/4/25-1/17/26 18,492.58 1/23/2026 EFT Mission Square Payroll Report 1/4/25 - 1/17/26 4,561.28 1/23/2026 EFT VOYA (CITY OF HUTCH) Payroll Report 1/4/25 - 1/17/26 250.00 1/23/2026 EFT MetLife Vol Ins Payroll Report 1/4/25 - 1/17/26 341.04 1/23/2026 EFT MetLife Life,LTD,Vol Life,AD&D Payroll Report 1/4/25 - 1/17/26 4,039.98 1/23/2026 EFT UNUM Vision Payroll Report 1/4/25 - 1/17/26 173.48 1/23/2026 EFT ML MN Paid Leave Payroll Report 1/4/25-1/17/26 3,325.12 1/23/2026 EFT State MN Paid Leave Payroll Report 1/4/25-1/17/26 53.22 1/23/2026 304432 Manual Employee Check Payroll Report 1/4/25 - 1/17/26 54.38 1/23/2026 304433 Manual Employee Check Payroll Report 1/4/25 - 1/17/26 32.82 1/23/2026 304434 HART Payroll Report 1/4/25 - 1/17/26 521.53 1/23/2026 304435 LELS Union Dues Payroll Report 1/4/25 - 1/17/26 292.00 1/23/2026 304436 MNPEA Payroll Report 1/4/25 - 1/17/26 720.00 2/10/2026 304437 FORST, LAURA UB REFUND 118.23 2/10/2026 304438 LOPEZ, SIGFREDO & VIRGINIA UB REFUND 96.41 2/10/2026 304439 LUCKEY, MICHELLE UB REFUND 35.99 2/10/2026 304440 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 351.77 2/10/2026 304441 ACE HARDWARE - 1825 C BATTERIES- POLICE 19.99 2/10/2026 304442 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 991.55 2/10/2026 304443 AUTO VALUE - GLENCOE FITTINGS - HATS 55.18 2/10/2026 304444 B & C PLUMBING & HEATING INC FURNACE REPLACEMENT -ARENA 4,870.00 2/10/2026 304445 BEHRENDT, JENNIFER REIMB: SR TOUR EXPO - SR CTR 115.23 2/10/2026 304446 BELLBOY CORPORATION COST OF GOODS SOLD - LIQUOR HUTCH 1,671.06 2/10/2026 304447 BENEFIT EXTRAS INC COBRA ADMIN FEES 401.25 2/10/2026 304448 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 675.22 2/10/2026 304449 BLUE LINE SHARPENING & SALES CHIPPER SHARPENING - HATS 448.00 2/10/2026 304450 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 26,106.53 2/10/2026 304451 BSN SPORTS LLC VOLLEYBALL NETS - REC 824.98 2/10/2026 304452 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 22,700.47 2/10/2026 304453 CARS ON PATROL SHOP LLC OIL CHANGE, BATTERY - POLICE 458.99 2/10/2026 304454 CENTRAL HYDRAULICS REPAIR HOSES ON MCCLOSKEY 854 - CREEKSIDE 403.77 2/10/2026 304455 CHAPPELL CENTRAL INC HVAC AND COMPRESSOR MAINTENANCE - WATER 1,011.04 2/10/2026 304456 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 403.35 2/10/2026 304457 COLUMN SOFTWARE PBC PUBLICATIONS, NOTICES - MULTIPLE DEPTS 823.98 2/10/2026 304458 CORE & MAIN LP 3 METER FLANGE KIT, METER -WATER 3,459.13 2/10/2026 304459 CREATIVE PRODUCT SOURCING INC DARE T-SHIRTS - POLICE 1,653.93 2/10/2026 304460 CROW RIVER GOLF CLUB THC SEMINAR EVENT -LIQUOR HUTCH 480.94 2/10/2026 304461 CROWN LIFTTRUCKS FORKLIFT MAINTENANCE & REPAIRS-CREEKSIDE 1,642.51 2/10/2026 304462 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 33,698.03 2/10/2026 304463 DIMLER, KYLE REIMB: JURY DUTY- BLDG INSP 6.48 2/10/2026 304464 DM STAMPS & SPECIALITIES PAID DATE STAMPS - MV 407.76 2/10/2026 304465 DVS RENEWAL TAB RENEWALS - MULTIPLE DEPTS 1,205.75 2/10/2026 304466 E2 ELECTRICAL SERVICES INC VARIOUS REPAIRS - MULTIPLE DEPTS 15,219.81 2/10/2026 304467 ECOLAB PEST ELIMINATION PESTCONTROL- POLICE 108.00 2/10/2026 304468 ELECTRO WATCHMAN WIRING REPAIR FOR DALOUSHE - WWTP 412.50 2/10/2026 304469 ERLANDSON, BEN REIMB: SOTA MEMBERSHIP, SNACKS - POLICE 118.56 2/10/2026 304470 FARM -RITE EQUIPMENT RENTAL, BEACON - MULTIPLE DEPTS 1,595.60 2/10/2026 304471 FASTENAL COMPANY PICNIC TABLE NUTS AND BOLTS - PARKS 119.35 2/10/2026 304472 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 3,300.00 2/10/2026 304473 GALLS LLC UNIFORMS, GLASSES, HOLSTER - POLICE 768.82 2/10/2026 304474 GRAINGER BATTERIES/MISC -WWTP 39.22 2/10/2026 304475 GRANDOME CINEMAS LLC NOV TAX SETTLEMENT 10,885.59 2/10/2026 304476 HAGER JEWELRY INC RETIREMENT GIFT -POLICE 125.00 2/10/2026 304477 HAWKINS INC 30%SODIUM HYDROXIDE - WATER 5,642.62 2/10/2026 304478 HCVN-TV 4TH QTR MEDIACOM FRANCHISE FEES 5,900.25 2/10/2026 304479 HEMLING, BRAD REIMB: PROTECTIVE GLOVES - POLICE 33.26 2/10/2026 304480 HILLYARD / HUTCHINSON OPERATING SUPPLIES - MULTIPLE DEPTS 995.41 2/10/2026 304481 1 HOME CITY ICE COMPANY ICOST OF GOODS SOLD - LIQUOR HUTCH 247.46 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 1/28/26 - 2/10/26 Check Date Check # Name Description Amount 2/10/2026 304482 HUTCH BOWL 2026 HOLIDAY PARTY 1,192.56 2/10/2026 304483 HUTCHINSON CHAMBER &TOURISM DEC LODGING TAX 7,597.43 2/10/2026 304484 HUTCHINSON HEALTH PREEMPLOYMENT LABS - FIRE 91.00 2/10/2026 304485 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 229.76 2/10/2026 304486 HUTCHINSON WHOLESALE #1551 FUEL FILTER, CHROME - CREEKSIDE 179.37 2/10/2026 304487 HUTCHINSON WHOLESALE#1552 BATTTERY, LOCK PIN, RATCHET- PARKS 104.77 2/10/2026 304488 HUTCHINSON, CITY OF START UP MONEY FOR ICE SHOW - ARENA 1,500.00 2/10/2026 304489 HUTTON, CHRIS REIMB: PARKING AT CLASSES - PARKS 44.84 2/10/2026 304490 INTERSTATE BEARING SYSTEMS INC WJB-BALL BRG UNIT FOR MCCLOSKEY - CREEKSIDE 265.31 2/10/2026 304491 ISD #423 DECEMBER 2025 ECFE, COMM ED 3,098.20 2/10/2026 304492 JAUNICH, MATT REIMB: MCMA WORKSHOP, COMPASS MTG - ADMIN 165.31 2/10/2026 304493 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 33,471.29 2/10/2026 304494 JUUL UNDERGROUND LLC SUMMERSET POND CLEANING - STORMWATER 51,124.00 2/10/2026 304495 KA COMMERCIAL TRUCKS LLC LIFT GATE FOR TRUCK #520 - PARKS 3,816.00 2/10/2026 304496 KAYLA FOX WATER BILL REFUND 27.01 2/10/2026 304497 KERI'SCLEANING & HANDYMAN SERVICES CONTRACTED JANITORIAL- MULTIPLE LOCATIONS 4,220.00 2/10/2026 304498 LAWSON PRODUCTS INC NUTS/BOLTS - HATS 1,005.90 2/10/2026 304499 LEAGUE OF MN CITIES -INS TRUST LMC CA 482953 CLAIM PAYMENT- STREETS 3,500.00 2/10/2026 304500 LOGIS LOGIS 1/4LY BILLING, CONSULTING - MULTIPLE DEPTS 46,691.62 2/10/2026 304501 MAGSTOR INC MAGSTOR EXTERNAL PORT, DRIVE, LIBRARY - IT 10,458.00 2/10/2026 304502 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS - MULTIPLE DEPTS 2,231.58 2/10/2026 304503 MCLEOD COUNTY HHW RECYCLING - MULTIPLE DEPTS 80.08 2/10/2026 304504 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 539.63 2/10/2026 304505 MINI BIFF PORTATOILETRENTAL- CREEKSIDE 133.11 2/10/2026 304506 MINNESOTAASA SOFTBALL TOURNAMENT SANCTION FEE -REC 160.00 2/10/2026 304507 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLEDEPTS 4,323.20 2/10/2026 304508 MN DEPT OF LABOR & INDUSTRY ELEVATOR INSPECTION - ARENA 145.00 2/10/2026 304509 MN DEPT OF NATURAL RESOURCES WATER PERMIT INVOICE 8,598.51 2/10/2026 304510 MRPA MEMBERSHIPS -PARKS/REC 1,860.00 2/10/2026 304511 MTI DISTRIBUTING INC ANNUAL SERVICE TORO #082 - PARKS 2,549.50 2/10/2026 304512 NORTH CENTRAL LABORATORIES AMMONIA STANDARD - WWTP 699.51 2/10/2026 304513 NORTHERN SAFETY CO INC FIRSTAlD KIT REFILLS, WIPES, PLUGS- MULTIPLE DEPTS 59.33 2/10/2026 304514 OFFICE DEPOT OFFICE SUPPLIES - MULTIPLE DEPTS 269.48 2/10/2026 304515 OFFICE OF MNIT SERVICES CROWDSTRIKE MNIT- MULTIPLE DEPTS 405.16 2/10/2026 304516 O'REILLY AUTO PARTS CLEANING SUPPLIES, PLUGS - MULTIPLE DEPTS 109.98 2/10/2026 304517 PALLET SERVICE CORPORATION BAGGING PALLETS - CREEKSIDE 2,132.00 2/10/2026 304518 PARK NICOLLETCLINIC CAM - EVENT CTR 1,500.00 2/10/2026 304519 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 828.50 2/10/2026 304520 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,637.60 2/10/2026 304521 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 7,905.37 2/10/2026 304522 PLUNKETTS PEST CONTROL ANNUAL BILL- BURICH ARENA 632.05 2/10/2026 304523 POMP'S TIRE SERVICE INC MS775TTIRES-STREETS 476.64 2/10/2026 304524 QUALITY FLOW SYSTEMS HATS MAIN LIFT PUMP 1- WWTP 11,818.00 2/10/2026 304525 RAMSTAD TECHNOLOGIES LLC FIBER TERMINATION 1,548.00 2/10/2026 304526 REGION VI CHIEFS ASSC REGION VI CHIEFS DUES- POLICE 40.00 2/10/2026 304527 RICE LAKE CONSTRUCTION GROUP L3/P24-09 WWTF SOLIDS IMPV PROJECT 219,968.22 2/10/2026 304528 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 706.34 2/10/2026 304529 SENSAPHONE ALARM RENEWAL -ARENA 299.40 2/10/2026 304530 SOUTHERN GLAZER'S WINE AND SPIRITS COST OF GOODS SOLD- LIQUOR HUTCH 25,481.66 2/10/2026 304531 SOUTHERN MINNESOTA INSPECTION NEW WINCHES FOR HOOPS - REC BLDG 4,366.50 2/10/2026 304532 ST. CLOUD REFRIGERATION INC HVAC REPAIR -ARENA 3,018.39 2/10/2026 304533 STANDARD PRINTING-N-MAILING POSTAGE, UB BILLS - MULTIPLE DEPTS 4,091.00 2/10/2026 304534 STAPLES ADVANTAGE KLEENEX FOR OFFICE - PARKS 10.01 2/10/2026 304535 STRYKER SALES LLC DEFIB ELECTRODE, BATTERY- POLICE 184.00 2/10/2026 304536 TERMINAL SUPPLY CO CAMERA KIT/HARNESS - STREETS 1,033.68 2/10/2026 304537 THE ARCHIVE 101 SIGN & AWNING GRANT- EDA 2,000.00 2/10/2026 304538 TITAN MACHINERY STREETS PAYLOADER REPAIR PARTS 9,359.80 2/10/2026 304539 TITANIUM PARTNERS DEED DEMOLITION GRANT- EDA 6,650.00 2/10/2026 304540 TRI COUNTY WATER BOTTLED WATER, SALT- MULTIPLE DEPTS 211.48 2/10/2026 304541 ULINE RUGS FOR REC CENTER 979.63 2/10/2026 304542 USA BLUE BOOK LAB REAGENTS - WWTP 606.78 2/10/2026 304543 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 14,528.65 2/10/2026 304544 IVIKING COCA COLA I COST OF GOODS SOLD - LIQUOR HUTCH 570.95 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 1/28/26 - 2/10/26 Check Date Check # Name Description Amount 2/10/2026 304545 VIKING SIGNS & GRAPHICS INC NEW LOGO SIGNS -ARENA 400.00 2/10/2026 304546 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 5,087.00 2/10/2026 304547 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 10,946.23 2/10/2026 304548 WENDLAND, KELLIE REIMB: HOLIDAY PARTY GIFTCARD 50.00 2/10/2026 304549 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 3,268.00 2/10/2026 304550 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 9,738.64 2/10/2026 304551 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 1,071.50 2/10/2026 304552 ZENON ENVIRONMENTAL CORPORATION GASKETS FOR MBR CASSETS- WWTP 111.56 2/10/2026 304553 ZEP SALES AND SERVICE ZEP REDI-GREASE- HATS 222.06 Total - Check Register A: I I $ 893,091.97 Hutchinson Fire Department 2025 Annual Report "We are the last stop for Mrs. Smith when her kitchen is burning... there ain't no 9-1-2." - Chief Alan Brunacini Our Mission "Be Honest, Be Safe, Be Nice, Treat People Like They Are Family" Our Vision "To Provide the Best Service and Protection Possible" Our Guiding Principles "Pride, Honor and Integrity" �IIIIIIIIIIIIII'lllllll111111�1'llllIIIIIIIIIIIIIIII�)iIlA11f11'IIIIIII[Illlllilii;1lli1111llllllllllllllllllllHllllllll�����1 II --- r - l _dab i o the Community We Serve As usual the numbers seem to keep rising. We had the most calls for service in our history, finishing the year with 579 total calls and over 11,000+ labor hours logged. This gets a little tricky sometimes for our people to get away from family/work etc. to respond, but we continue to make it work. In September we added a full-time Firefighter/Inspector position which has drastically helped with workload and ability to finish and take on more activities to help us and the community we serve. We conducted a hiring in late 2025 taking on four new recruits to bolster our ranks and prep for known retirements coming in the next couple years. Timing worked out and we were able to get them fast tracked through the Emergency Medical Responder (EMR) training program immediately and have already put them to work on medical related calls. We are excited to bring them on board. We've been working hard on finalizing specs and getting the build process going on our new ladder truck (expected in early 2027). This takes a committee of dedicated Firefighters to ensure every detail has been vetted out. Technology upgrades have been instituted at the station and on the equipment whenever possible and we are looking into improved response equipment for electric vehicles. The first annual Region 10 single day training event was held in May at our training site, allowing 40 neighboring Firefighters to get high quality training at a reasonable cost and at a convenient location. Thank you to all the Cities and Townships we serve for the continued support... its much appreciated! Chief Schumann — Assistant Chief Abelson — Battalion Chief Sturges — Battalion Chief Vik HUTCHINSON FIRE DEPARTMENT _ Dedication: We honor those who have come before us and paved the way for the success of our organization, and we thank them for their dedicated service to the community. Special recognition to Roger (20 years) and John (23 years) for their many years of hard work, sacrifice and service. Rest in peace brothers. Roger Bluhm (92) Passed Away Served from 1962-1982 "Distinguished Service" "Officer of the Year" "Firefighter of the Year" John Reynolds (80) — Passed Away Served from 1971-1994 Awards: Our peer recognition program annually votes on awards that celebrate the accomplishments of those who have performed at the highest levels throughout the year. These individuals have been excellent performers throughout their careers and we proudly honor them. Greg Peller 1� r Chris Dostal r _E Ben Schmidt h Special Events -McLeod County Fair grandstand events (fire suppression and EMS support). -McLeod County Fair Emergency Services Day. -Provide fire protection and EMS for the tractor pull nationals at the McLeod County Fairgrounds. -Annual Memorial Day Parade, Water Carnival parade and activities including "Tiger Time Challenge." -Engaged with community members at multiple city and rural "National Night Out" locations. -Hosted our annual Open House event with a targeted focus on Kitchen Fire Safety utilizing a trailer prop from the MN State Fire Chief's Association. Special thanks to the open house/fundraiser committees. -Continued with our support of the "REACH" program (Spooky Sprint and Greenway Camp). -Participated in multiple Veteran and First Responder Salute to Service events. -Partnered with 3M and assisted instructing CPR for City of Hutchinson Employees. -Hosted a community splash pad event with the City of Hutchinson Park & Rec. dept. -Conducted spring and fall prescribed burns around the city park/prairie land and for the McLeod County Parks Department. -Summer duty crews (from Memorial Day to Labor Day) continued with great success. -Hutchinson Schools team escorts to state. -Provide EMS for ice races on Cedar Lake. -Community walk/bike to school event. -Supported the "Stroll for Hope" event. -Provide EMS for atv ice races on Cedar Lake. HUTCHINSON FIRE DEPARTMENT _ Special Events -We had the honor and privilege of escorting the "Tunnel to Towers 9/11 Never Forget Mobile Exhibit" into town, helping them set-up and then later assisting to tear down and pack up when it was all done. This sheds even more light on the fraternal connection of all Firefighters! Accomplishments -Our NEW Polaris Ranger Crew Cab Off -road Fire/Rescue unit completed its first full year of service, but we had some issues with the tracks. The local dealership and manufacturer worked well with us warrantying the OEM tracks and then we utilized "Public Safety Monies" to offset the cost of upgraded tracks which the dealership installed at NO charge. The machine is performing very well for us now. -Completed all annual requirements to maintain Firefighter licensing and certification. Worked with our medical training partner (Allina) to keep up with all EMS continuing education needs. -Conducted annual Firefighter physicals on site including blood panel draws, SCBA and N95 facepiece fit testing along with all other health and wellness focused requirements. -Completed annual testing, certification and required maintenance on all apparatus, breathing air compressor, SCBA packs, and small/tools equipment. -Continued annual replacement of PPE/gear to stay ahead of minimum NFPA requirements. -Continued using hybrid and online training whenever possible to improve our training delivery methods to all of our Firefighters. -We have been busy at our training facility improving lighting, site grading and burn container upgrades which improves usage for our own Firefighters as well as other Regional Fire Departments that utilize the site. Accomplishments -We completed a hiring and took on four new Firefighter recruits. We were able to quickly get them into an Emergency Medical Responder (EMR) program which they completed and are now certified and responding to medical calls. -Working with a local fire education company we planned out and began a FFI-FFII class hosted here at our station and training facility. There are 18 local Firefighters enrolled in the class (including our four) meeting twice a week and occasionally on Saturday's. The class runs through May 2026 at which time they will all be certified and licensed. -Hosted the first ever Region 10 one day spring fire school. We had over 40 Firefighters attend this 8-hour session with a variety of educational course options. Feedback received was excellent and we are looking to make this an annual event with 2026 plans already in the works. -Five of our Firefighters completed intensive Technical Rescue Training partnering with Firefighters from Winsted, Silver Lake and Lester Prairie. They have now formed a county -wide Technical Rescue Response Team. We will also be looking for future additions to the team. -Installed additional I -pads in several trucks which we use for emergency alert notification, navigation, preplans, underground utility mapping and ERG lookups. A couple of our oldest I -pads were also updated with new ones. -Worked on maintaining compliance with many of the new OSHA and NFPA requirements that have recently been put into effect. -Approximately every 10 years we have to complete an ISO audit which we successfully did. We are still working through some follow-up items with them that will continue into 2026. -All final details and specifications were completed for the NEW ladder truck and the contract was signed. Phase one production build was just getting under way as 2025 came to a close. HUTCHINSON FIRE DEPARTMENT _ Accomplishments -Lieutenant Eric Inselmann was hired as a second full time person to fill a new Firefighter/Inspector position. His job duties are acombination of emergency response, commercial inspections and fire safety education/public relations. This first full year will also be focused heavily on developing better building pre -plans and working on technology options to get that information more easily assessable to the Firefighters in the trucks and on scene. This position will also allow for the two of us to take some more of the less emergent calls that come in and not have to page out the whole department... we expect our % of officer only calls to increase and our full page out % of calls to decrease. We are excited the opportunities this position brings to our organization. GUIDING PRINCIPLES: PRIDE, HONOR, I N T ECG RITY -Fitness area/gym was installed in the apparatus bay as another way to improve on fitness, promote health and wellness and promote team building. This project was funded 100% with donations. -Prepped, trained all officers on the new NERIS fire reporting system and implimented. -The temporary Assistant Lieutenant position was filled by Matt Schmidt. This provided another opportunity for a Firefighter to build leadership skills and help themselves as well as the department. -Final touches were completed on Fireman's Park bringing that project to a close. Special thanks to Assistant Chief Abelson and his committee seeing this through to the end. Operational Data Emergency Call Breakdown Year 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 FIRE- 42 40 41 33 27 47 57 35 28 34 41 General FIRE- 12 16 19 17 7 12 11 8 18 13 21 Structure Rescues & 46 75 81 69 70 74 81 71 73 86 66 MVA Medicals 125 156 167 170 155 155 178 190 213 227 227 Alarms & 105 92 83 91 70 85 63 90 85 61 76 Sprinklers Hazardous 87 78 89 64 95 67 60 60 55 61 77 Condition Other 1 50 1 48 1 52 1 48 1 39 1 44 1 48 1 43 1 45 1 40 71 Emergency Calls Total Year 1990 1 2000 2010 2018 2019 2020 2021 2022 2023 2024 2025 City 156 215 319 307 318 332 318 318 350 329 371 Rural 76 132 117 185 145 152 180 179 167 193 208 Total 232 347 436 492 463 484 498 497 517 522 579 Structure and General Fires Year 2001 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 General Jv 56 60 50 34 59 68 43 46 47 62 Fires Firefighter Injuries (per OSHA) Year 1 2015 1 2016 1 2017 1 2018 1 2019 1 2020 1 2021 1 2022 1 2023 2024 2025 Injuries I 1 1 0 1 2 1 2 1 1 1 4 1 1 1 1 1 3 2 0 Fire Event Fatalities Year 1 2001 1 2002 1 2003-2010 1 2011 1 2012-2020 1 2021 1 2022-2024 2025 Fatalities 1 *3 1 1 1 0 1 1 1 0 1 2 1 0 1 0 Response Time (Alarm to Truck Out the Door for All Full Page Out Calls) Year 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Time 4:27 5:06 5:33 6:10 5:50 5:39 5:17 5:21 5:18 5:33 5:43 Officer Only Calls (*Indicates Hourly Pay Multiplier Increase) Year 2015 *2016 2017 2018 2019 2020 2021 *2022 2023 2024 2025 Number 143 156 161 130 130 135 126 123 101 128 134 of Calls Dollars $26,026 $30,576 $31,564 $25,480 $25,480 $26,460 $24,696 $27,675 $22,725 $28,800 $30,150 Saved Hours 2,145 2,340 2,415 1,950 1,950 2,025 1,890 1,845 1,515 1,920 2,010 Saved HUTCHINSON FIRE DEPARTMENT 2025 ANNUAL REPORT Total Emergency Calls 700 600 Soo 400 179 167 ly 145 300 3 i 350 371 200 . 319 307 318 332 318 318 329 215 156 1990 2000 2010 2018 2019 2020 2021 2022 2023 2024 2025 -City ■ Rural Officer Only Calls Response Time (alarm time to truck out * the door) 7:12 156 • 161 130 • 130 ' 135 . 126 • 123 128 ' 134 6:00 5:33 6:10 5:50 5:39 5:17 5:21 5:18 5:33 5:43 lil I 4:48 5:06 3:3 6 2:24 1:12 Oti(0 01A Oti4i 01�' OLO OL~ OLD OLD OLp OLh 0:00 �1 +� � 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Operational Data: 00:00 01:00 02:00 03:00 04:00 05:00 06:00 07:00 08:00 09:00 10:00 11:00 12:00 13:00 14:00 1 5:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 Emergency Calls by Time of Day and Day of Week Monday Tuesday Wednesday Thursday Friday Saturday Sunday 2 1 1 1 0 2 0 0 1 1 2 0 0 1 1 2 2 1 3 0 2 1 0 0 1 0 0 1 0 2 0 2 0 2 0 1 3 1 1 1 3 1 3 3 1 0 2 2 0 13 5 5 9 4 2 1 5 6 7 7 4 5 2 1 7 7 10 5 4 4 5 4 8 6 6 4 5 7 3 10 8 11 6 4 7 3 7 7 3 3 4 7 4 2 8 10 6 8 8 8 5 5 3 6 6 5 3 8 4 5 7 3 11 5 0 7 6 5 8 9 6 9 1 10 4 7 2 5 11 5 2 5 4 5 6 8 6 2 2 4 5 8 3 0 8 5 5 3 6 3 3 6 6 3 4 3 3 2 2 4 3 4 1 3 2 0 1 1 Monday Tuesday Wednesday Thursday fr:day Acoma Twp: 43 City of Biscay: 3 Collins Twp: 1 Hutchinson Twp: 59 Emergency Calls by District Boon Lake Twp: 8 City of Cedar Mills: 3 Ellsworth Twp: 1 Lynn Twp: 25 Key 00:00 ft 90th percentile O1:00 . 80th percentile 02:00 70th percentile 03:00 04:00 ■ 60th percentile 05:00 M 50th percentile 06:00 ® 40th percentile 07:00 ® 30th percentile 08:00 ® 20th percentile 09:00 10:00 M 10th percentile 11:00 41 1st percentile 12:00 1 3:00 14:00 1 5:00 1 6:00 1 7:00 1 8:00 1 9:00 20:00 21:00 22:00 23:00 Cedar Mills Twp: 24 City of Hutchinson: 371 Hassan Valley Twp: 29 Mutual Aid Given: 12 Estimated Property Value Saved: $2,376,000 Property Value Lost: $1,022,650 Emergency Call Hours: City- 3,048 Rural- 3,434 Total Training Hours: 3,103 Total Training Events: 61 Public Relations and Fire Safety Education Lives Saved: 7 We hosted multiple tours and education events at the fire station as well as on location at businesses and schools as requested. We appreciate the relationship we have with the Hutchinson Schools including fire safety education for the 2"d graders at Tiger Elementary School and kindergartners at the West Elementary School as normal. We provided a Fire Safety Day at the Fire Station for all private, perochial and charter schools. Education also provided for many senior living, childcare and other such facilites. 43 Public Relations Events / 787 Hours 14 Fire Safety Education Events / 76 Hours 1,875 Total Students Inspections and Permits -Continue to assist the City of Hutchinson Building Department utilizing a hybrid model to conduct rental inspections in large 10+ unit apartment buildings and other rental type properties. -Daycare and Foster Care facilties were inspected (13) as requested through our partnership with the county/state. We completed commercial inspections (46on new and remodeled construction propertites to ensure proper installation and operations of fire alarm, sprinkler systems, egress components and other life safety requirements as identified in MN building and Fire Code. -Building plan reviews were also conducted jointly with the City of Hutchinson Building Department. -Paperless burn permit system for Mcleod County continues to function well with no changes. Goals for 2026 -Finish all training and certifications for the four new Firefighter recruits that just started. -Expand on technology upgrades where possible for apparatus and tools. -Work with our MCSO partner and all McLeod Fire Departments to finalize last details fully implementing a new high tech emergency resource management system. This will be used by all Fire emergency response stakeholders to expedite and streamline, mutual aid, box alarms, etc. McLeod will be the pilot county in Minnesota with presumably many more to follow. -Continue our Firefighter health and safety initiative by making facility and equipment improvements and by proving opportunities for improved personal health and well-being. -Ensure timely replacement of PPE items as needed to ensure NFPA compliance. -Utilize and fill the temporary Assistant Lieutenant position each year as an opportunity for a Firefighter to build leadership skills, gain confidence, better themselves as well as the department and get them ready to go for future officer positions as they arise. MISSION STATEM EN7': TO j---jELP PEOPL- -Proactively conduct maintenance and upgrades to all apparatus and analyze future CIP needs. -Continue to monitor and adjust staffing needs and response capabilities to ensure we can provide the community we serve with the best possible product. -We need to prepare and be ready for several Firefighter and Officer retirements coming in the next few years. -Utilize grant opportunities to offset costs whenever and wherever possible. -Modernize building pre -plan information to all the truck I -pads (new FF/Insp position). -Fully implement the new NERIS fire reporting system and work through any and all hurdles. HUTCHINSON FIRE DEPARTMENT _ Goals for 2026 -Research and implement new monthly truck/small tools maintenance process and tracking. -Draft, review, gather feedback and implement new fire service agreements/contracts for all the rural partners we serve. -Draft, review, gather feedback and implement new mutual aid agreements for all the fire departments in McLeod County. -Promote growth and training for the county -wide Technical Rescue Response Team. -Add additional props at our training facility with the addition of a grain bin and possible burn room options for our training tower. -Host 2nd annual Region 10 one day fire school in May with expanded courses/curriculum. -Finalize rescue boat shared ownership -Finalize specifications and install project with MCSO and put into service. emergency power generator utilizing a -Finish 2nd phase of the station overhead door enlargement project. -Continue to promote Firefighter & Officer participation in Regional/State training school opportunities and remain active in the MCFCA and MCFCA. -Continue with summer duty crews on weekends from Memorial Day to Labor Day Primary Services public safety grant. -Finalize and implement SOG/policies project... hard copies and on I -pads. -Increased focus on officer development by delivering more frequent leadership training opportunities. -Work through all phases of the new ladder truck build with the manufacturer. We will continue to delivery excellent emergency response with a focus on professionalism and consistency. Community fire safety education will remain one of our cornerstone programs. Utilizing technology, analytics, thoughtful planning and hard work, we will strive to make improvements to our operations whenever and wherever possible. High quality and frequent training will continue ensuring Firefighter proficiency in all duties. Firefighter health and safety is, and will continue to be, our #1 priority to ensure that "Everyone Goes Home." Ladder 1 2001 Pierce Chief 1 2023 Ford Intercpi Command 2017 Ford Intercpi Tanker 4 2021 International Tanker 6 1996 International Engine 2 2016 Rosenbauer Engine 7 2008 General Utility 3 2002 Ford CC Rescue 8 2021 Cheev CC Ranger CC Vehicle Maintenance 2019 2020 2021 2022 2023 2024 2025 $5,469 $6,895 $12.128 $1.845 $8,198 $3,379 $3,964 n/a n/a n/a n/a New / $0 $502 $653 $81 $1,696 SL258 $921 $1,072 $4,750 $4,025 n/a n/a New / $0 $518 $1,212 $6,430 $477 $8,783 $3,773 $24,860 $703 $5,922 $920 $2,530 $2,048 $3,348 $11,299 $3,204 $7,530 $2,698 $26,338 $1,362 $6,334 $5,700 $7,192 $790 $13,902 $19,154 $2,744 $487 $538 $7,691 $1,097 $5,098 $3,348 n/a n/a n/a New / $2,077 $336 $528 S172 n/a n/a n/a n/a n/a New / $934 $1,467 Major Capital Improvement Schedule 15+ Year Eauioment Replacement Plan (2026 estimates) Vehicle Description / Code Model Year Replace Year Ladder 1 Pierce, 100' Aerial Ladder 2001 2027 Chief 1 Ford I nterceptor (new) 2023 2033 Command Ford I nterceptor 2017 2027 HERT Trailer Hazardous Material Trailer 2000 Tanker 4 Midwest Fire, Tanker 3000 2021 2046 Tanker 6 International, Tanker 3000 1996 2031 EnglnodbomdRosenbauer, Engine(Pumper 2016 2041 Engi Rosenbauer, Engine(Pumper 2008 2033 utility 3 OW Ford, F350 pickup 2002 2032 Rescue 8 Chevy, 350OHD Med/grass ng 2021 2041 Ranger Polaris Ranger Crew w/skid 2024 2039 Boat P nflatable w/25hp Yamaha 2007 2032 Boat Metal Ice Boat 1998 Med. Trailer Mass Casualty Trailer` 2004 `Owned by private health care group and housed by HFD. City -Rural Shared 50/50 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Ordinance No. 26-871 - Amending Airport Commissioner Terms Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 2/10/2026 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff Unfinished Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No 0 BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff, along with members of the airport commission would like to change the term limits from three years to five years. The ordinance reads as follows: § 31.27 AIRPORT COMMISSION. (A) Establishment and composition. An Airport Commission is hereby established. The Commission shall be composed of six members to serve staggered three-year terms, one of which shall be a member of the Council designated by the Council. (B) Powers and duties. The Commission shall advise the Council in all matters dealing with the airport and its operation. It shall recommend an annual operating budget, report on the adequacy of facilities, recommend capital improvements and serve as a forum for others to express their views on subjects relating to the airport and its operation. (2004 Code, § 31.28) (Ord. 12-699, passed 12-11-2012; Ord. 15-0743, passed 6-9-2015) This ordinance was introduced at the last City Council meeting and no changes have been to it since that meeting. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 26-871. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO. ORDINANCE NO. 26-871 AN ORDINANCE AMENDING SECTION 31.27 OF THE HUTCHINSON CITY CODE — AIRPORT COMMISSION The City Council of the City of Hutchinson hereby ordains: § 31.27 AIRPORT COMMISSION. (A) Establishment and composition. An Airport Commission is hereby established. The Commission shall be composed of six members to serve staggered thfee five-year terms, one of which shall be a member of the Council designated by the Council. (B) Powers and duties. The Commission shall advise the Council in all matters dealing with the airport and its operation. It shall recommend an annual operating budget, report on the adequacy of facilities, recommend capital improvements and serve as a forum for others to express their views on subjects relating to the airport and its operation. Adopted by the Hutchinson City Council this 10t' day of February, 2026. ATTEST: Gary T. Forcier, Mayor Matthew Jaunich, City Administrator N HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY ON PLFRPOSE. Approve/Deny Second Reading of Ordinance 26-872 - An Ordinance Amending Agenda Item: Chapter 116 of the City Code relating to the City's Lodging Tax Department: Administration LICENSE SECTION Meeting Date: 2/10/2026 Application Complete N/A 0 Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City has had a lodging tax in place since an ordinance was adopted in February of 1989. The last time the ordinance was updated was in 2004. Since that time, the use of short-term rentals (VRBO's, AirBNB's, etc.) have become more common. While short-term rentals do need to register with our rental program, they are currently not included in the City's lodging tax. This ordinance would change that to include short-term rentals in the collection of our lodging tax. Our records indicate there are 6 properties/units within the community that are used for short-term rentals. With only 6 properties/units, revenue collection will not be significant. However, they will now be on par with the requirements of what campgrounds and hotels/motels need to do within the community. Collection would begin May 1. Just a reminder, 95% of the revenue collected gets passed along to the Hutchinson Convention and Visitors Bureau (CVB). The CVB is supportive of this ordinance. There have been no changes to the ordinance since the first reading. I've included a clean version of the ordinance as well. BOARD ACTION REQUESTED: Approve the second reading and adoption of Ordinance 26-872 - An Ordinance updating the City's Lodging Tax Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A ORDINANCE 26-872 AN ORDINANCE AMENDING CHAPTER 116 — LODGING TAX, OF THE HUTCHINSON CITY CODE The City Council hereby ordains: WHEREAS, the City Council of Hutchinson originally adopted a 'lodging tax" in February of 1989; and WHEREAS, the lodging tax is used to assist in the marketing the community through the Hutchinson Convention and Visitors Bureau; and WHEREAS, the need to update the lodging tax ordinance to reflect today's trends are needed from time to time; and WHEREAS, short-term home rentals, including vacation rentals like VRBO's and AirBNB's are becoming a more used method of lodging within the community; and WHEREAS, currently short-term home and vacation rentals are not included in the City's lodging tax collection. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Hutchinson, that Chapter 116 of the City Code is hereby amended and replaced to read as follows: GENERALPROCEDURES § 116.01 PURPOSE OF TAX. In order to increase commerce and to provide for a vibrant City atmosphere that will attract tourism and convention business to the City, it is essential that the City be marketed and promoted by a local convention and visitors bureau. § 116.0462 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. LODGER. The person obtaining lodging from an operator. LODGING. The furnishing for consideration of lodging by a hotel, motel, bed and breakfast, short-term residential rental, resorts or public or private campground, except where that LODGING shall be for a continuous period of 30 days or more to the same lodger(s) according to section 116.16 (c) below. The furnishing of rooms owned by religious, educational or non- profit organizations for self -sponsored activities shall not constitute LODGING for purposes of this program. 1 OPERATOR. The person who is the proprietor of the lodging facility, whether in the capacity of owner, lessee, sublessee, licensee or any other capacity. RENT. The total consideration valued in money charged for the lodging whether paid in money or otherwise, but shall not include any charges for services rendered in connection with furnishing lodging other than the room charge itself. SHORT-TERM RESIDENTIAL RENTAL. A rental dwelling or rental dwelling unit that is offered to transient guests for a period of less than 30 consecutive days. VRBO's, AirBNB, HomeAway and other vacation rentals are considered short-term home rentals. § 116.023 IMPOSITION OF TAX. Pursuant to M.S. § 469.190, as it may be amended from time to time, a tax is imposed on the rent charged by an operator for providing lodging to any person. A tax of 3% shall be imposed. The tax collected by the operator shall be extinguished only by payment to the city. In no case shall the tax imposed by this section upon an operator exceed the amount of tax which the operator is authorized and required by this program to collect from a lodger. COLLECTION AND PAYMENT PROCEDURES § 116.15 COLLECTION. Each operator shall collect the tax imposed by this program at the time the rent is paid. The tax collections shall be deemed to be held in trust by the operator for the city. The amount of tax shall be separately stated from the rent charged for the lodging and those persons paying the tax shall receive a receipt of payment from the operator. § 116.16 EXCEPTIONS AND EXEMPTIONS. (A) Exceptions. No tax shall be imposed on rent for lodging paid by any officer or employee of a foreign government who is exempt by reason of express provisions of federal law or international treaty. (B) Exemptions. An exemption shall be granted to any person as to whom or whose occupancy it is beyond the power of the city to tax. No exemption shall be granted, except upon a claim therefore made at the time the rent is collected, and this claim shall be made in writing and under penalty of perjury on forms provided by the city. All these claims shall be forwarded to the city when the returns and collections are submitted as required by this chapter. (C) The lodging tax shall not apply to the furnishing for consideration of lodging for a continuous period of thirty (30) days or more to the same lodger under an enforceable written agreement that may not be terminated without prior notice and including accommodations intermediary services provided in connection with other services. § 116.17 ADVERTISING NO TAX PROHIBITED. 2 It is unlawful for any operator to advertise or hold out or state to the public or any customer, directly or indirectly, that the tax or any part thereof will be assumed or absorbed by the operator, or that it will not be added to the rent or that, if added, it or any part thereof will be refunded. § 116.18 PAYMENT; RETURN SUBMISSION. (A) The taxes imposed by this program shall be paid monthly by the operator to the city not later than 20 days after the end of the month in which the taxes were collected. At the time of payment, the operator shall submit a return upon those forms and containing that information as the City Finance Officer may require. The return shall contain the following minimum information: (1) The total amount of rent collected for lodging during the period covered by the return; (2) The total amount of exceptions and exemptions; (3) The amount of tax required to be collected and due for the period; (4) The signature of the person filing the return or that of his or her agent duly authorized in writing; (5) The period covered by the return; and (6) The amount of uncollectible rental charges subject to the lodging tax. (6) The operator may offset against the taxes payable with respect to any reporting period, the amount of taxes imposed by this program previously paid as a result of any transaction, the consideration for which became uncollectible during that reporting period, but only in proportion to the portion of the consideration which became uncollectible. § 116.19 EXAMINATION OF RETURN; ADJUSTMENTS. The City Finance Officer shall, after a return is filed, examine the same and make any investigation or examination of the records and accounts of the person making the return deemed necessary for determining its correctness. The tax computed on the basis of this examination shall be the tax to be paid. If the tax due is found to be greater than that paid, the excess shall be paid to the city within ten days after receipt of a notice thereof given either personally or sent by registered mail to the address shown on the return. If the tax paid is greater than the tax found to be due, the excess shall be refunded to the person who paid the tax to the city within ten days after determination of the refund. § 116.20 REFUNDS. Any person may apply to the City Finance Officer for a refund of taxes paid in excess of the amount legally due for that period, provided that no application for a refund shall be considered unless filed within one year after that tax was paid, or within one year from the filing of the return, whichever period is the longer. The Finance Officer shall examine the claim and make and file written findings thereon denying or allowing the claim in whole or in part and shall mail a notice thereof by registered mail to the person at the address stated upon the return. If the claim is allowed in whole or in part, the Finance Officer shall credit the amount of the allowance 3 against any taxes due under this program from the claimant, and the balance of the allowance, if any, shall be paid by the Finance Officer to the claimant. § 116.21 FAILURE TO FILE RETURN. (A) If any operator required by this program to file a return shall fail to do so within the time prescribed or shall make, willfully or otherwise, an incorrect, false or fraudulent return, the operator shall, upon written notice and demand, file that return or corrected return within five days of receipt of written notice and shall at the same time pay any tax due on the basis thereof. If the person shall fail to file the return or corrected return, the City Finance Officer shall make a return or corrected return for that person from that knowledge and information as the director can obtain, and assess a tax on the basis thereof, which tax (less any payments theretofore made on account of the tax for the taxable period covered by the return) shall be paid upon within five days of the receipt of written notice and demand for payment. Any thus described return or assessment made by the Finance Officer shall be prima facie correct and valid, and the person shall have the burden of establishing its incorrectness or invalidity in any action or proceeding with respect thereto. (B) If any portion of a tax imposed by this program, including penalties thereon, is not paid within 30 days after it is required to be paid, the city may institute legal action as may be necessary to recover the amount due plus interest, penalties and the cost and disbursements of any action. (C) Upon a showing of good cause, the Finance Officer may grant an operator one 30-day extension of time within which to file a return and make payment of taxes as required by this chapter; provided that, interest during this period of extension shall be added to the taxes due at the rate of 10% per annum. § 116.22 DELINQUENT PAYMENT; PENALTIES. (A) If any tax imposed by this chapter is not paid within the time herein specified for the payment, or any extension thereof, there shall be added thereto a specific penalty equal to 10% of the amount remaining unpaid. (B) In case of any failure to make and file a return within the time prescribed by this chapter, unless it is shown that this failure is not due to willful neglect, there shall be added to the tax, in addition to the 10% specific penalty provided in division (A) above, 10% if the failure is for not more than 30 days, with an additional 5% for each additional 30 days or fraction thereof during which failure continues, not exceeding 25% in the aggregate. If the penalty as computed does not exceed $10, a minimum penalty of $10 shall be assessed. The amount so added to any tax shall be collected at the same time and in the same manner and as a part of the tax unless the tax has been paid before the discovery of the negligence, in which case the amount so added shall be collected in the same manner as the tax. (C) If any person willfully fails to file any return or make any payment required by this chapter, or willfully files a false or fraudulent return or willfully attempts in any manner to evade or defeat this tax or payment thereof, there shall also be imposed as a penalty an amount equal to 50% of any tax (less amounts paid on the basis of the false or fraudulent return) found due 11 for the period to which that return related. The penalty imposed by this division (C) shall be collected as part of the tax, and shall be in addition to any other penalties provided by this chapter. (D) All payments received shall be credited first to penalties, next to interest, and then to the tax due. ADMINISTRATION AND ENFORCEMENT § 116.35 ADMINISTRATION OF TAX. The City Finance Officer shall administer and enforce the assessment and collection of the taxes imposed by this chapter. The director shall cause to be prepared blank forms for the returns and other documents required by this chapter and shall distribute the same throughout the city and furnish them upon application; but failure to receive or secure them shall not relieve any person from any obligation required under this chapter. § 116.36 EXAMINATION OF RECORDS. The City Finance Officer may examine the books, papers and records of any operator in order to verify the accuracy of any return made, or if no return was made, to ascertain the tax as provided in this program. Every operator is directed and required to give to the Finance Officer the means, facilities and opportunity for the examinations and investigations as are hereby authorized. Operators are required to keep all records, including written agreements for lodging covered under section 116.16 (c), for at least three (3) years. § 116.37 VIOLATIONS. It is unlawful for any person to willfully fail to make a return required by this program, or to fail to pay the tax after written demand for payment, or to fail to remit the taxes collected or any penalty or interest imposed by this chapter after written demand for payment, or to refuse to permit the City Finance Officer to examine the books, records and papers under his or her control or to willfully make an incomplete, false or fraudulent return. § 116.38 DISPOSITION OF PROCEEDS. (A) The 95% proceeds obtained from the collection of taxes pursuant to this program shall be used in accordance with M.S. § 469.190, as the same may be amended from time to time, to fund a local convention and tourism bureau for the purpose of marketing and promoting the city as a tourist and convention center. The city may retain a maximum of 5% for administrative costs. (B) The city by and through an agreement, entitled 'Agreement for the Establishment of a Convention and Visitors Bureau Between the City and the Area Chamber of Commerce" (hereinafter "the agreement', with the Area Chamber of Commerce (hereinafter "Chamber of Commerce") hereby permits the Chamber of Commerce to create the Area Convention and Visitors Bureau (hereinafter "the CVB'�. The CVB will be funded by the tax set forth herein and pursuant to M.S. § 469.190, as it may be amended from time to time. The agreement sets forth 5 the purpose and duties of the CVB and provides for its internal structure. Pursuant to the terms of the agreement, and specifically incorporated herein without limiting the effect of the agreement, are the following terms: (1) The CVB shall establish and maintain separate books and records; (2) The CVB shall establish separate bank accounts; and (3) The CVB shall not commingle its funds with the Chamber of Commerce or any other entity. (C) Any and all employees of the Chamber of Commerce or the CVB, or any other persons, while engaged in the performance of any service required by the Chamber of Commerce, shall not be considered employees of the city, and any and all claims that may or might arise under the Worker's Compensation Act of the state, being M.S. §§ 176.001 et seq., as it may be amended from time to time, on behalf of those employees or other persons while so engaged, and any and all claims made by the third parry as a consequence of any act or omission on the part of the Chamber, or its agents or employees or other persons while so engaged in any of the services provided to be rendered herein, shall in no way be the obligation or the responsibility of the city. In connection therewith, the Chamber of Commerce hereby agrees to indemnify, save and hold harmless, defend the city and all its agents and employees thereof, from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or the performances of the services provided in accordance with this agreement, excepting therefrom City Administrator duties and city duties relating to the collection of taxes. (D) The CVB shall submit annual audited financial reports to the City Finance Officer. § 116.39 APPEALS. (A) Any operator aggrieved by any notice, order or determination made by the City Finance Officer under this chapter may file a petition for review of that notice, order or determination, detailing the operator's reasons for contesting the notice, order or determination. The petition shall contain the name of the petitioner, the petitioner's address and the location of the lodging subject to the order, notice or determination. (B) The petition for review shall be filed with the City Administrator within ten days after the notice, order or determination for which review is sought has been mailed or served upon the person requesting review. (C) Upon receipt of the petition, the City Administrator, or his or her designee, shall set a date for a hearing and give the petitioner at least five days' prior written notice of the date, time and place of the hearing. (D) At the hearing, the petitioner shall be given an opportunity to show cause why the notice, order or determination should be modified or withdrawn. The petitioner may be represented by counsel of the petitioner's choosing at the petitioner's own expense. (E) Any disputes shall be conducted in accordance with principles and rules of the American Arbitration Association. (F) The hearing examiner conducting the hearing shall make written findings of fact and conclusions based upon the applicable provisions of this chapter and the evidence presented. The person conducting the hearing may affirm, reverse or modify the notice, order or determination made by the City Finance Officer. (G) Any decision rendered by the hearing examiner pursuant to this section may be appealed to the Council. A petitioner seeking to appeal a decision must file a written notice of appeal with the City Administrator within ten days after the decision has been mailed to the petitioner. The matter will thereupon be placed on the Council agenda as soon as practicable. The Council shall then review the findings of fact and conclusions to determine whether they were correct. Upon a determination by the Council that findings and conclusions were incorrect, the Council may modify, reverse or affirm the decision of the hearing examiner or his or her designee upon the same standards as set forth above in division (F) above. FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is upon publication and that collection of tax for short-term home rentals shall begin on May 1, 2026. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 10T" DAY OF FEBRUARY 2026 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor 7 ORDINANCE 26-872 AN ORDINANCE AMENDING CHAPTER 116 — LODGING TAX, OF THE HUTCHINSON CITY CODE The City Council hereby ordains: WHEREAS, the City Council of Hutchinson originally adopted a 'lodging tax" in February of 1989; and WHEREAS, the lodging tax is used to assist in the marketing the community through the Hutchinson Convention and Visitors Bureau; and WHEREAS, the need to update the lodging tax ordinance to reflect today's trends are needed from time to time; and WHEREAS, short-term home rentals, including vacation rentals like VRBO's and AirBNB's are becoming a more used method of lodging within the community; and WHEREAS, currently short-term home and vacation rentals are not included in the City's lodging tax collection. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Hutchinson, that Chapter 116 of the City Code is hereby amended and replaced to read as follows: GENERALPROCEDURES § 116.01 PURPOSE OF TAX. In order to increase commerce and to provide for a vibrant City atmosphere that will attract tourism and convention business to the City, it is essential that the City be marketed and promoted by a local convention and visitors bureau. § 116.02 DEFINITIONS. For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. LODGER. The person obtaining lodging from an operator. LODGING. The furnishing for consideration of lodging by a hotel, motel, bed and breakfast, short-term residential rental, resorts or public or private campground, except where that LODGING shall be for a continuous period of 30 days or more to the same lodger(s) according to section 116.16 (c) below. The furnishing of rooms owned by religious, educational or non- profit organizations for self -sponsored activities shall not constitute LODGING for purposes of this program. 1 OPERATOR. The person who is the proprietor of the lodging facility, whether in the capacity of owner, lessee, sublessee, licensee or any other capacity. RENT. The total consideration valued in money charged for the lodging whether paid in money or otherwise, but shall not include any charges for services rendered in connection with furnishing lodging other than the room charge itself. SHORT-TERM RESIDENTIAL RENTAL. A rental dwelling or rental dwelling unit that is offered to transient guests for a period of less than 30 consecutive days. VRBO's, AirBNB, HomeAway and other vacation rentals are considered short-term home rentals. § 116.03 IMPOSITION OF TAX. Pursuant to M.S. § 469.190, as it may be amended from time to time, a tax is imposed on the rent charged by an operator for providing lodging to any person. A tax of 3% shall be imposed. The tax collected by the operator shall be extinguished only by payment to the city. In no case shall the tax imposed by this section upon an operator exceed the amount of tax which the operator is authorized and required by this program to collect from a lodger. COLLECTION AND PAYMENT PROCEDURES § 116.15 COLLECTION. Each operator shall collect the tax imposed by this program at the time the rent is paid. The tax collections shall be deemed to be held in trust by the operator for the city. The amount of tax shall be separately stated from the rent charged for the lodging and those persons paying the tax shall receive a receipt of payment from the operator. § 116.16 EXCEPTIONS AND EXEMPTIONS. (A) Exceptions. No tax shall be imposed on rent for lodging paid by any officer or employee of a foreign government who is exempt by reason of express provisions of federal law or international treaty. (B) Exemptions. An exemption shall be granted to any person as to whom or whose occupancy it is beyond the power of the city to tax. No exemption shall be granted, except upon a claim therefore made at the time the rent is collected, and this claim shall be made in writing and under penalty of perjury on forms provided by the city. All these claims shall be forwarded to the city when the returns and collections are submitted as required by this chapter. (C) The lodging tax shall not apply to the furnishing for consideration of lodging for a continuous period of thirty (30) days or more to the same lodger under an enforceable written agreement that may not be terminated without prior notice and including accommodations intermediary services provided in connection with other services. § 116.17 ADVERTISING NO TAX PROHIBITED. 2 It is unlawful for any operator to advertise or hold out or state to the public or any customer, directly or indirectly, that the tax or any part thereof will be assumed or absorbed by the operator, or that it will not be added to the rent or that, if added, it or any part thereof will be refunded. § 116.18 PAYMENT; RETURN SUBMISSION. (A) The taxes imposed by this program shall be paid monthly by the operator to the city not later than 20 days after the end of the month in which the taxes were collected. At the time of payment, the operator shall submit a return upon those forms and containing that information as the City Finance Officer may require. The return shall contain the following minimum information: (1) The total amount of rent collected for lodging during the period covered by the return; (2) The total amount of exceptions and exemptions; (3) The amount of tax required to be collected and due for the period; (4) The signature of the person filing the return or that of his or her agent duly authorized in writing; (5) The period covered by the return; and (6) The amount of uncollectible rental charges subject to the lodging tax. (6) The operator may offset against the taxes payable with respect to any reporting period, the amount of taxes imposed by this program previously paid as a result of any transaction, the consideration for which became uncollectible during that reporting period, but only in proportion to the portion of the consideration which became uncollectible. § 116.19 EXAMINATION OF RETURN; ADJUSTMENTS. The City Finance Officer shall, after a return is filed, examine the same and make any investigation or examination of the records and accounts of the person making the return deemed necessary for determining its correctness. The tax computed on the basis of this examination shall be the tax to be paid. If the tax due is found to be greater than that paid, the excess shall be paid to the city within ten days after receipt of a notice thereof given either personally or sent by registered mail to the address shown on the return. If the tax paid is greater than the tax found to be due, the excess shall be refunded to the person who paid the tax to the city within ten days after determination of the refund. § 116.20 REFUNDS. Any person may apply to the City Finance Officer for a refund of taxes paid in excess of the amount legally due for that period, provided that no application for a refund shall be considered unless filed within one year after that tax was paid, or within one year from the filing of the return, whichever period is the longer. The Finance Officer shall examine the claim and make and file written findings thereon denying or allowing the claim in whole or in part and shall mail a notice thereof by registered mail to the person at the address stated upon the return. If the claim is allowed in whole or in part, the Finance Officer shall credit the amount of the allowance 3 against any taxes due under this program from the claimant, and the balance of the allowance, if any, shall be paid by the Finance Officer to the claimant. § 116.21 FAILURE TO FILE RETURN. (A) If any operator required by this program to file a return shall fail to do so within the time prescribed or shall make, willfully or otherwise, an incorrect, false or fraudulent return, the operator shall, upon written notice and demand, file that return or corrected return within five days of receipt of written notice and shall at the same time pay any tax due on the basis thereof. If the person shall fail to file the return or corrected return, the City Finance Officer shall make a return or corrected return for that person from that knowledge and information as the director can obtain, and assess a tax on the basis thereof, which tax (less any payments theretofore made on account of the tax for the taxable period covered by the return) shall be paid upon within five days of the receipt of written notice and demand for payment. Any thus described return or assessment made by the Finance Officer shall be prima facie correct and valid, and the person shall have the burden of establishing its incorrectness or invalidity in any action or proceeding with respect thereto. (B) If any portion of a tax imposed by this program, including penalties thereon, is not paid within 30 days after it is required to be paid, the city may institute legal action as may be necessary to recover the amount due plus interest, penalties and the cost and disbursements of any action. (C) Upon a showing of good cause, the Finance Officer may grant an operator one 30-day extension of time within which to file a return and make payment of taxes as required by this chapter; provided that, interest during this period of extension shall be added to the taxes due at the rate of 10% per annum. § 116.22 DELINQUENT PAYMENT; PENALTIES. (A) If any tax imposed by this chapter is not paid within the time herein specified for the payment, or any extension thereof, there shall be added thereto a specific penalty equal to 10% of the amount remaining unpaid. (B) In case of any failure to make and file a return within the time prescribed by this chapter, unless it is shown that this failure is not due to willful neglect, there shall be added to the tax, in addition to the 10% specific penalty provided in division (A) above, 10% if the failure is for not more than 30 days, with an additional 5% for each additional 30 days or fraction thereof during which failure continues, not exceeding 25% in the aggregate. If the penalty as computed does not exceed $10, a minimum penalty of $10 shall be assessed. The amount so added to any tax shall be collected at the same time and in the same manner and as a part of the tax unless the tax has been paid before the discovery of the negligence, in which case the amount so added shall be collected in the same manner as the tax. (C) If any person willfully fails to file any return or make any payment required by this chapter, or willfully files a false or fraudulent return or willfully attempts in any manner to evade or defeat this tax or payment thereof, there shall also be imposed as a penalty an amount equal to 50% of any tax (less amounts paid on the basis of the false or fraudulent return) found due 11 for the period to which that return related. The penalty imposed by this division (C) shall be collected as part of the tax, and shall be in addition to any other penalties provided by this chapter. (D) All payments received shall be credited first to penalties, next to interest, and then to the tax due. ADMINISTRATION AND ENFORCEMENT § 116.35 ADMINISTRATION OF TAX. The City Finance Officer shall administer and enforce the assessment and collection of the taxes imposed by this chapter. The director shall cause to be prepared blank forms for the returns and other documents required by this chapter and shall distribute the same throughout the city and furnish them upon application; but failure to receive or secure them shall not relieve any person from any obligation required under this chapter. § 116.36 EXAMINATION OF RECORDS. The City Finance Officer may examine the books, papers and records of any operator in order to verify the accuracy of any return made, or if no return was made, to ascertain the tax as provided in this program. Every operator is directed and required to give to the Finance Officer the means, facilities and opportunity for the examinations and investigations as are hereby authorized. Operators are required to keep all records, including written agreements for lodging covered under section 116.16 (c), for at least three (3) years. § 116.37 VIOLATIONS. It is unlawful for any person to willfully fail to make a return required by this program, or to fail to pay the tax after written demand for payment, or to fail to remit the taxes collected or any penalty or interest imposed by this chapter after written demand for payment, or to refuse to permit the City Finance Officer to examine the books, records and papers under his or her control or to willfully make an incomplete, false or fraudulent return. § 116.38 DISPOSITION OF PROCEEDS. (A) The 95% proceeds obtained from the collection of taxes pursuant to this program shall be used in accordance with M.S. § 469.190, as the same may be amended from time to time, to fund a local convention and tourism bureau for the purpose of marketing and promoting the city as a tourist and convention center. The city may retain a maximum of 5% for administrative costs. (B) The city by and through an agreement, entitled 'Agreement for the Establishment of a Convention and Visitors Bureau Between the City and the Area Chamber of Commerce" (hereinafter "the agreement', with the Area Chamber of Commerce (hereinafter "Chamber of Commerce") hereby permits the Chamber of Commerce to create the Area Convention and Visitors Bureau (hereinafter "the CVB'�. The CVB will be funded by the tax set forth herein and pursuant to M.S. § 469.190, as it may be amended from time to time. The agreement sets forth 5 the purpose and duties of the CVB and provides for its internal structure. Pursuant to the terms of the agreement, and specifically incorporated herein without limiting the effect of the agreement, are the following terms: (1) The CVB shall establish and maintain separate books and records; (2) The CVB shall establish separate bank accounts; and (3) The CVB shall not commingle its funds with the Chamber of Commerce or any other entity. (C) Any and all employees of the Chamber of Commerce or the CVB, or any other persons, while engaged in the performance of any service required by the Chamber of Commerce, shall not be considered employees of the city, and any and all claims that may or might arise under the Worker's Compensation Act of the state, being M.S. §§ 176.001 et seq., as it may be amended from time to time, on behalf of those employees or other persons while so engaged, and any and all claims made by the third parry as a consequence of any act or omission on the part of the Chamber, or its agents or employees or other persons while so engaged in any of the services provided to be rendered herein, shall in no way be the obligation or the responsibility of the city. In connection therewith, the Chamber of Commerce hereby agrees to indemnify, save and hold harmless, defend the city and all its agents and employees thereof, from any and all claims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or the performances of the services provided in accordance with this agreement, excepting therefrom City Administrator duties and city duties relating to the collection of taxes. (D) The CVB shall submit annual audited financial reports to the City Finance Officer. § 116.39 APPEALS. (A) Any operator aggrieved by any notice, order or determination made by the City Finance Officer under this chapter may file a petition for review of that notice, order or determination, detailing the operator's reasons for contesting the notice, order or determination. The petition shall contain the name of the petitioner, the petitioner's address and the location of the lodging subject to the order, notice or determination. (B) The petition for review shall be filed with the City Administrator within ten days after the notice, order or determination for which review is sought has been mailed or served upon the person requesting review. (C) Upon receipt of the petition, the City Administrator, or his or her designee, shall set a date for a hearing and give the petitioner at least five days' prior written notice of the date, time and place of the hearing. (D) At the hearing, the petitioner shall be given an opportunity to show cause why the notice, order or determination should be modified or withdrawn. The petitioner may be represented by counsel of the petitioner's choosing at the petitioner's own expense. (E) Any disputes shall be conducted in accordance with principles and rules of the American Arbitration Association. (F) The hearing examiner conducting the hearing shall make written findings of fact and conclusions based upon the applicable provisions of this chapter and the evidence presented. The person conducting the hearing may affirm, reverse or modify the notice, order or determination made by the City Finance Officer. (G) Any decision rendered by the hearing examiner pursuant to this section may be appealed to the Council. A petitioner seeking to appeal a decision must file a written notice of appeal with the City Administrator within ten days after the decision has been mailed to the petitioner. The matter will thereupon be placed on the Council agenda as soon as practicable. The Council shall then review the findings of fact and conclusions to determine whether they were correct. Upon a determination by the Council that findings and conclusions were incorrect, the Council may modify, reverse or affirm the decision of the hearing examiner or his or her designee upon the same standards as set forth above in division (F) above. FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is upon publication and that collection of tax for short-term home rentals shall begin on May 1, 2026. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 10T" DAY OF FEBRUARY 2026 Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor 7 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Next Phase of City Center Remodel Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 2/10/2026 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Last year, the City completed a Space Needs Study on the Hutchinson City Center. That study was done by HMA Architects out of St. Cloud and was approved at the June 24 city council meeting. I've attached a copy of that for reference purposes. Page 2 of the report highlights the needs behind the request for a remodeled city center. One not included in that list is upgrades to security, and those security updates are more to do material protection then physical protection within the building. I can expand on that at the meeting. When the Council approved the report in June of last year, there was discussion about continuing forward with a remodel of the City Center and monies were included in the budget for 2026 ($300,000 in the CIP) to do exactly that. The next phase of the project would be to move forward with putting plans and specs together, along with a pricing estimate, that could be used to go out for bids on a project. Included for your consideration our two proposals. The first is a proposal from HMA to do design work on this remodel. That proposal is for up to $135,000. The second proposal is from the Contegrity Group to provide construction management services. Contegrity provided construction management for the police station. That proposal is for up to $58,000. One of our lessons learned from doing the police station a few years ago was a desire to include our construction manager in on the design phase to help with cost savings. We are proposing to do that with this project. Lastly, I would note that this next phase will last about 7 to 8 months. At the end of this phase, the Council will then be asked to move forward with a project or not. If we were to move forward with a project, construction would likely start in early 2027. BOARD ACTION REQUESTED: Approve/Deny Proposal from HMA for Build -Out Design Services and from the Contegrity Group for Construction Management Services. Fiscal Impact: $ 193,000.00 Funding Source: CIP FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Space Needs Study Hutchinson City Center City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Am M 700 W. St. Germain Street hmaSuite 200 A R C H I T E C T S St. Cloud, MN 56301 City of Hutchinson City Center Space Needs Study Table of Contents Executive Summary Introduction Existing Facility Overview Operational & Programmatic Needs Space Needs Analysis Facility assessment Options & Recommendations Appendices 2 4 6 8 9 12 13 15 City of Hutchinson City Center Space Needs Study Executive Summary Purpose of Needs Assessment The goal of this assessment is to evaluate the current and future space requirements of the City of Hutchinson's City Center. Our team reviewed the existing facility, furniture, fixtures, and equipment (FF&E), and developed recommendations that support both immediate needs and long-term operational goals —designing not only for today, but with a vision for the next 30 years. Keyfinding: • The DMV has relocated to anew location, creating an opportunity to repurpose space. • Existing furniture is no longer manufactured, limiting the ability to reconfigure for evolving needs. • There is a strong need for a centralized administrative support services area to support future growth and improve collaboration. • Edits to department placements and support spaces to be more efficient and promote future growth / flexibility. • Uninhibited acoustics within the space present challenges to efficiently focus time on work tasks, customer experience, and discretionary conversations with city teams. • Visual connections/separations within the building are limiting to city staff but simultaneously allow uninhibited observations from customers. Summary of Recommendations • Maximize use of the existing facility by repurposing underutilized spaces. • Expand the staff breakroom to support employee connection and wellbeing. • Retain as much of the existing building as possible to minimize costs. • Centralize administrative support service functions to accommodate current and future staffing needs. • Incorporate height -adjustable furnishings to improve ergonomics and flexibilityfor staff. • Introduce flexible meeting spaces open to the public and to city staff to accommodate customer experience and election workflows. • Introduce both visual and acoustical treatments along with secured areas that foster discretion and confidence in the city's abilities to manage information. 2 City of Hutchinson City Center Space Needs Study Thank you to the City of Hutchinson for trusting us to support this important effort. We appreciated the opportunity to collaborate with your team throughout this analysis. The following information is presented for your consideration and was used to guide the development of schematic layouts and graphics presented to your team and to the city council. HMA Architects is proud to present this Space Needs Assessment for your consideration and approval. Tim Gillet - President HMAArchitects 3 City of Hutchinson City Center Space Needs Study Introduction Project Background The current City Center is nicelysituated in the center of the citywith both retail and leisure activities within walking distance and was originally a grocery store and was converted into City Hall over 30 years ago. Since then, workstyles, technology, and space demands have evolved significantly. With the recent relocation of the DMV, there is a timely opportunity to repurpose that area to better serve staff and the community. While the building benefits from three skylights and a solid structural framework, the existing furniture systems are no longer supported by the manufacturer, limiting the ability to reconfigure or adapt the space. Current Needs & Objectives 1. Repurpose the former DMV area in a meaningful and functional way. 2. Enhance the community's experience within the facility. 3. Upgrade workstations with ergonomic, height -adjustable solutions. 4. Foster staff connection and collaboration through better spatial and functional organization. Methodology To develop a tailored approach, our team worked closelywith key stakeholders through site visits, programming sessions, and collaborative reviews. We engaged in open dialogue with department leaders and staff to assess current operations, understand day-to-day challenges, and plan for future growth. These insights directly informed our recommendations. Stakeholder Engagement HMA facilitated a comprehensive engagement process that included: • Meetings with the City Administrator, Design Committee, and City Center staff • Group staff interviews • All staff survey • On -site evaluations • Real-time design revisions using 3D modeling software L! City of Hutchinson City Center Space Needs Study Our focus throughout was to identify how the building can better support both staff performance and community interaction. The process began with a review of the previous Master Facilities Plan needs assessment to validate whether those findings still align with current staffing levels, facility conditions, and space demands. 5 City of Hutchinson City Center Space Needs Study Existing Facility Overview Current Building Use The City Center currently accommodates the following departments: • Administration • Human Resources • Finance • Information Technology • Planning, Zoning, and Building • Engineering • Legal • Housing Redevelopment Authority (HRA) Each department operates within designated zones of the facility, but the current layout presents challenges related to space allocation, workflow efficiency, and environmental comfort. Facility Condition Summary Several facility -wide conditions are limiting day-to-day operations and long-term adaptability: • Workstation Limitations: Existing desk systems are discontinued, making it difficult to source replacement parts or reconfigure layouts to support evolving staff needs. • Noise Control Issues: The current lack of acoustic separation is a significant concern. Office walls do not extend to the structural deck, allowing sound to travel between spaces. The absence of a white noise system further compounds noise transfer, particularly between the lobby and adjacent work areas. • Natural Light Access: While skylights provide some daylight to the central core of the building, staff in these areas have limited views to the outdoors. The lack of visual connection to exterior elements affects both workplace comfort and overall sense of well-being M City of Hutchinson City Center Space Needs Study • Aging Interior Finishes: Much of the interior is showing signs of wear, with surfaces, flooring, and casework nearing the end of their useful life. Accessibility and Code Compliance Initial observations indicate that the facility appears to comply with current accessibility and building code standards. However, a more detailed evaluation, including field verification and review of existing as -built documentation, will be conducted during design development to confirm compliance and identify any necessary updates. Department Layout While the building organization seeminglyworks well for most functions, there was a strong desire to edit locations of the HRA, Legal, and the IT support teams within the current layouts. 7 City of Hutchinson City Center Space Needs Study Operational & Programmatic Needs Departmental Interviews & Input To gain a clear understanding of daily operations and long-term space needs, we held programming sessions with City Center staff. Three time slots were offered to accommodate all departments and ensure broad participation. Each session followed the same presentation and discussion format to promote consistency in the feedback gathered. These conversations focused on departmental workflows, staff adjacencies, and opportunities to enhance efficiency. The insights gained directly shaped the space program and guided the recommendations that follow. Key Workflow Shifts Identified 1. Relocate the IT department to the north side of the building to increase square footage and improve proximity to the server room. 2. Shift the HRA department to the south side to better align with functional needs. 3. Add more meeting spaces to support internal collaboration and public interaction. 4. Introduce in -office meeting areas adjacent to open workstations to improve flexibility. Staffing Projections and Program Requirements We reviewed both current staffing levels and anticipated growth to ensure the proposed plan can adapt to the City's evolving needs. The analysis considered dedicated workstations, departmental support areas, and shared resources across departments. Additional Considerations • Expanded and more accessible storage throughout the facility • A range of meeting room types and sizes to support different uses • In -office collaboration spaces for departments using open workstation layouts • Create secure, locked storage to support departmental safety and confidentiality. • Enhanced public -facing areas to create a more welcoming and efficient experience forvisitors 9 City of Hutchinson City Center Space Needs Study Space Needs Analysis Through staff interviews, survey feedback, and site observation, several key space deficiencies were identified in the existing facility: • Lack of small private office spaces • Breakroom is undersized and cannot accommodate current staff needs • A shower is recommended for staff who return from job sites or field work • Centralized reception is needed to minimize confusion for visitors and allow for cross -training and backup support • A dedicated workspace is needed for IT to repair and manage equipment, located near their phone and accessible to staff • A direct route from reception to IT is recommended for efficient technology support and not disrupt other staff • Integration of a white noise system is recommended to help reduce sound transfer in open and shared spaces These items reflect both immediate operational needs and opportunities to improve staff experience and community -facing services. Functional Relationships and Adjacencies Strong departmental relationships and workflow patterns informed the proposed layout adjustments. The Housing Redevelopment Authority (HRA) requires lockable storage that is easily and frequently accessible throughout the day. Survey feedback emphasized the importance of adjacency to senior staff in many departments. After careful study, it was determined that both the IT department and HRA could be relocated to other parts of the building due to their smaller staff size of two to four people and relatively independent operations. The existing breakroom, located adjacent to work areas, creates frequent noise disruptions. A more acoustically separated break space is recommended —one that still supports staff connection and informal collaboration without impacting surroundingwork zones. E City of Hutchinson City Center Space Needs Study Public Access and Circulation Needs To maintain convenient public access, the council chambers should remain in their current location near the main lobby. The large conference room, which is heavily used for both internal and public meetings, should remain accessible from the lobby. Some meetings require additional seating, so a bench has been integrated into the room design to offer overflow seatingwithout expanding the footprint or requiring a larger table. The building must also accommodate earlyvoting functions. A flexible space is needed that supports earlyvoting activities during the designated period but can serve other functions during the rest of the year. Clear visual wayfinding to the administration area is also necessary, as the current location is tucked into a dim corridor and frequently causes confusion forvisitors. Opportunities for Shared Spaces Several opportunities exist to improve efficiency and the visitor experience through shared space planning. For example, the administrative support team is currently split between two separate areas and should be combined into one unified location. This will help eliminate confusion for community members who often approach the wrong window for services like permits and are redirected across the building. A single, centralized administrative support service area will streamline operations and reduce frustration for both staff and the public. The IT department would benefit from a nearby storage space dedicated to equipment setup, repairs, and technology staging. Earlyvoting is currently held in the former DMV space, which works well due to its layout: it includes a check -in area, multiple voting stations, a small office for staff assistance, and enough room in the lobby for queuing. Most importantly, the setup can remain in place throughout the three- to six-month early voting period. Previously, earlyvoting took place in the council chambers, but this created scheduling conflicts with meetings and DMV testing. Maintaining early voting in its current location better supports both civic engagement and operational needs. To help guide the planning and design process, we established a clear and purposeful guiding principle: "Transforming the built environment to enhance the customer experience, support a modern workforce, and reflect the community it serves through thoughtful upgrades 10 City of Hutchinson City Center Space Needs Study in acoustics, technology, aesthetics, and functionality, while maintaining budget integrity and fostering workplace well-being." This guiding principle anchored each phase of the needs assessment and planning effort. It provided a shared foundation for conversations with city staff, department leaders, and stakeholders, ensuring that decisions remained aligned with both communityvalues and operational goals. It helped prioritize improvements that enhance day-to-day experiences. From improved wayfinding and acoustic comfort to more collaborative workspaces and environments that feel welcoming and inclusive. By keeping this principle at the center of the process, the resulting recommendations are not only practical and responsive to current conditions, but also flexible and forward - thinking to support future growth and changing needs. 11 City of Hutchinson City Center Space Needs Study Facility Assessment Building Systems Overview (MEP) The existing mechanical, electrical, and plumbing systems were designed prior to the COVID-19 pandemic and do not fully support the safety and ventilation needs that have since become standard. For example, the glass installed at the reception area to enhance securitywas incompatible with the existing HVAC system, resulting in noticeable air drafts through communication openings. These issues highlight the need for a more integrated approach between building systems and spatial modifications. The existing facility utilizes LED lighting throughout, providing energy efficiency and consistent illumination. During the assessment, staff noted that the current color temperature feels too cool and expressed interest in a warmer tone to support a more welcoming and comfortable work environment. Feedback on light levels varied. Some individuals were satisfied with the existing conditions, while others shared that certain areas felt either too dim or too bright, depending on the tasks being performed and personal preferences. If additional unisex restrooms or a shower are added, new plumbing connections will tie into the existing system. Plumbing fixtures in existing restrooms may be upgraded to align with current use and performance expectations, particularly if restroom finishes are updated as part of the improvements. Structural Evaluation The building has good structural integrity and provides a solid foundation for future improvements. Its original construction has allowed for adaptive use, and no major structural concerns were identified that would limit the proposed reconfiguration or upgrades. Security & Technology Infrastructure A security upgrade was completed in 2021, including the installation of secure entry doors, safety glass, and controlled locking systems. These enhancements have successfully created a safer environment for staff and visitors and continue to meet the operational requirements of a City Center. However, technology upgrades remain limited bythe current floor plan and outdated furniture systems, which restrict power/data access and equipment placement. Modernizing the layout and furnishings will be key to supporting current and future technology needs. 12 City of Hutchinson City Center Space Needs Study Options & Recommendations Options & Recommendations Through a collaborative process with the City of Hutchinson design board and staff, a clear vision emerged. The resulting recommendations are shaped bytoday's priorities and guided by long-term planning for the decades ahead. Phasing Considerations To maintain operations during construction, we explored multiple phasing strategies: • Three-phase approach: Divides the building into north office, south office, and administration support services areas as separate phases, with any exterior modifications completed at a later date. • Two-phase approach: Splits the building into north and south zones, with administrative support services included in one of the two. Each approach offers advantages and trade-offs. Benefits of a phased approach: • Staff can remain on -site throughout construction, avoiding the cost and disruption of temporary relocation. • The project can be broken into manageable portions across fiscal years, supporting long-term budget planning. Challenges of a phased approach: • Construction during business hours may create noise, dust, and general disruption. • A limited portion of work can occur after hours, which may slow progress and extend the project timeline. • Costs may increase due to additional mobilization efforts, extended general conditions, and prolonged subcontractor involvement. While no phasing solution is without challenges, minimizing disruption to daily operations and aligning with budgetary timelines makes this a worthwhile approach to consider. Preliminary Space Plan Concepts We began by developing a wide range of layout options that explored circulation patterns, departmental adjacencies, and long-term flexibility. These were refined into three well- 13 City of Hutchinson City Center Space Needs Study developed options, each offering a different balance of functionality, user experience, and cost. We presented the three concepts as a good -better -best comparison: • The "good" option met core requirements with minimal reconfiguration — maintaining most existing walls and working within the current layout. • The "better" option improved the overall layout and departmental alignment, enhanced the community experience, supported future growth, and preserved the majority of the building's existing structure. • The "best" option proposed more extensive demolition and reconfiguration, allowing for increased natural light, greater visibility and access to exterior views, and more collaborative workspaces. After evaluating the pros and cons of each, the "better" option emerged as the most balanced —offering improvements to daily operations and overall experience without exceeding budget constraints. Cost Ranges W. Gohman completed a preliminary pricing exercise for the three layout options. Estimated construction costs ranged from $1 million to $1.588 million, depending on the level of renovation and mechanical, electrical, and structural upgrades included in each scheme. Simultaneously, Fluid Interiors provided a furniture estimate for the preferred layout. Depending on final selections and quantities, the range falls between $250,000 and $350,000. This includes systems furniture, private office furnishings, and furnishings for collaborative and support spaces. It's important to note that these are preliminary estimates, intended to support early planning. As the design is refined and scope is finalized, we will develop more accurate pricing to guide decision -making moving forward. 14 City of Hutchinson City Center Space Needs Study Appendices Meeting notes, existing floor plans, space program, renderings 15 APPENDIX GENERAL NOTES /Y\ REFERENCED KEYNOTES D I c LAD, X -- -- ---- --- MAIN FLOOR DEMO PLAIN hma m A R C I I T E C T I Cl— N 1-1 0 T C) F hma@hma I I I LAHAN IT SE u) z 0 ALI IN "ON 0CITY CENTER 0 LL 11—INIIN N 0 IPTIIN IDE.1 SD04 PPENDIX A ❑ ADMINISTRATION LEGAL F .1FINANCELi LL I r: ❑ MARKETIN04CREEKSIDE ` s AE w El IT El ElHRA PLANNINGEl BBUILDING „ — — ENGINEERING ❑ s MEETING ❑ ..,, ❑ COUNCIL CHAMBERS ❑ COMMUNITY SPACE ' _- i El STORAGE - I� RESTROOM 0 Iq PI iiR L ■ nmca T. O 111 I —AN IT SE O z O HUTCHINSON U CITY CENTER 0 O HUTOHN—.N O z oPT—E SD05 W i a ir APPENDIX 4 J ! M� T-' r r_ low i r i �� .F� ����i Ina�y ■ ■ M-a ti- II �. 41 ® L-)W. hma ._ A R C H I T E C T S APPENDIX hma .� A R C H I T E C T S hmaX A R C H I T E C T S January 29, 2026 Mr. Matt Jaunich City Administrator 111 Hassan Street, SE Hutchinson, MN 55350-2522 Re: Hutchinson City Center Build -Out Design Services Proposal. Dear Matt, Ally and I would like to thank you and your team for the opportunity to continue working for the city and the citizens of Hutchinson and especially for your trust in HMA. We are very excited to continue this journey! Our fee proposal is based on the following understanding. Scope of Work: The scope of work for this project anticipates the following: • HMA Architects will provide Schematic Design Development, Construction Documents, Bidding Negotiation, Construction Administration and close out services to facilitate the Needs Assessment programming and space planning presented last year. • Project scope to consist of two options for consideration. o Option 1: To renovate the existing space and reuse existing HVAC systems as able and provide new VAV's as needed. o Option 2 Alternate Fee: To renovate the existing space and replace all existing HVAC air handlers, condensing units and vays. Existing ductwork to be reused as able. (note:) this option will create some downtime in the building and will need to be scheduled / coordinated with user groups, contractors and CM. • Existing conditions to be verified and documented where needed to facilitate the SD and CD process. • The duration of the services should commence on or around the third week of February 2026 and should last approximately until September/October 2027. • If Option 2 is selected, Construction sequencing to be coordinated with City. Scope of Services: The general scope of services is to include work generally associated with schematic design, design development, construction documents, building code review, DOLI coordination as needed, finish coordination, building permitting, and renderings. HMA will create a 3D SketchUp model as part of the design process to study various aspects of the building's exterior interiors which will be used throughout the design process to generate marketing imagery while cad or Revit will be used to generate the permit drawings to perform the renovations. The architect will create a basic DID package for preliminary pricing and a CD package for permitting. The packages will include the following drawings: • The owner will provide electronic documents including all drawings, specs, memos, cad files and other files needed to begin efforts documenting the existing building. • 3D images, 8 1/2 x 11 or 11 x 17 format, at owner discretion. • Demolition Plans • Interior Floor/Ceiling/Finish/Code Plans • Enlarged Plans • Sections • Interior Elevations • Details • Schedules (Finish/Door/Hardware) • Mechanical Plans / Schedules including HVAC and Plumbing 700 W. St. Germain Street • Electrical Plans and Schedules Suite 200 • Structural assessment as needed (hourly) St. Cloud, MN 56301-3507 • DOLI/ City Coordination • Furniture finish and selection coordination with owner contracted furniture vendor. T 320.251.9155 • Specifications. F 320.251.4919 Hutchinson City Center Build -Out January 29, 2026 page 2 Basic dimensioning and noting of materials will be provided to the extent that it will assist in the preliminary pricing of the project. HMA will be providing architectural, structural and MEP Design for the project. The owner/developer will be responsible for security, technology integration with design teams and any other consulting services necessary for the project. HMA will coordinate that work as it applies to the work of the overall project. Protect Team: HMA Architects: Tim Gillet - Project Lead Dan Gottwalt - Project Architect Ally Davids - Interiors Nataly Bazo Reisman / Carter Huber - Documentation IMEG Engineers or Design Tree Engineering for MEP(Mechanical/Electrical/Plumbing) and Structural Engineering Fee Option 1: SD / DID phase will include field verification of existing conditions and 3D modeling. Field verification of existing conditions for generating "as-builts" of the exterior walls and doors, interior partition locations for demolition and ceiling verification for materials and elevations will be included. Existing drawings if available should be provided to HMA to assist with efforts. SD, DID, CD, BD, CA phases will be completed for a fixed fee of $115,000 based on 7.75% of the anticipated hard construction cost of $1.5M. Fee Option 2: SD / DID phase will include field verification of existing conditions and 3D modeling. Field verification of existing conditions for generating "as-builts" of the exterior walls and doors, interior partition locations for demolition and ceiling verification for materials and elevations will be included. Existing drawings if available should be provided to HMA to assist with efforts. SD, DID, CD, BD, CA phases will be completed for a fixed fee of $135,000 based on 7.5% of the anticipated hard construction cost of $1.8M. (Please note that the new HVAC scope can impact the project cost and the anticipated construction cost is adjusted.) Conclusion: We thank you for the opportunity of presenting the above services and fee quote and look forward to working with your team on this proposed project. Should you require additional information pertaining to this scope/fee please feel free to contact me at your convenience. Sincerely, Tim Gillet, AIA - President HMA Architects, LTD Attachments: Hourly Rates for your file Hutchinson City Center Build -Out January 29, 2026 page 3 ARCHITECTURAL / ENGINEERING FEE SCHEDULE HMA Architects Ltd. Structural Engineers Mech. / Elect. Engineers POSITION $/HR POSITION $/HR POSITION $/HR PRINCIPALS $225 PRINCIPALS $325 PRINCIPALS $325 PROJECT ARCHITECTS $160 REGISTERED ENGINEERS $215 REGISTERED ENGINEERS $215 PROJECT MANAGER $135 SENIOR DESIGNERS $180 SENIOR DESIGNERS $180 INTERIOR DESIGNER $120 TECHNICAL STAFF $150 TECHNICAL STAFF $150 INTERN ARCHITECTS $100 CLERICAL $95 CLERICAL $95 TECHNICAL STAFF $95 CLERICAL $65 contegritygroup,NC. Cuiistruction Management January 27, 2026 Matt Jaunich, City Administrator City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Dear Matt: Please find attached our proposal to provide Construction Management Services for the remodel of Hutchinson City Center. It is our understanding that the design / bidding of the project will commence during 2026. After the November 2026 elections, a phased construction will be scheduled with the intent of keeping City Center open during the remodel. Our services will largely remain the same in relation to the services we provided for the PD project. An abbreviated list includes estimating, pre -bid document review, front-end specification development, bidding, contracts, budgeting, submittal review, project management support during construction, project meetings [every two weeks], pay request processing [including bonds / insurances and other required forms], punch list, and processing all closeouts. A draft AIA C132 -2019 contract is attached to further outline our roles and responsibilities. To provide the city with some flexibility for onsite supervision, we have included, in our attached fee proposal, options for both part-time and full-time oversight. As this project progresses, we will seek your guidance in how you would like to proceed. In closing, we would like to thank the City of Hutchinson for their continued confidence in our company and feel very fortunate to work with a great group of people! If you have any questions as you review this, please reach out. Sincerely, r - , Pete Filippi President 101 1st St. SE, Little Falls, MN 563y5 1320.632.19U0 ContegrityGroup.com January 27, 2026 City of Hutchinson City Center Remodel Construction Management Fee Proposal CM FEE BASED ON A CONSTRUCTION COST OF $1,500,000 to $1,800,000 Design Development Construction Documents Bidding & Contract Award Construction Warranty TOTALS 1% 0!!!0 5.00% 5.00% 80.00% 5.00% $2,900.00 $2'900.00 $2,900.00 $46,400.00 $2,900.00 $58,000.00 CM FEE TOTAL $58,000.00 ON SITE SUPERVISION Hourly Monthly Project Coordinator $142.00 / Hr. I $24,220.00 Reimbursables As Incurred $3,200.00 * Depending on final scope, it may be in the citie's interest to have part-time onsite supervision, for which we have provided an hourly rate below. Notes: 1. The following items are included in this fee proposal: travel expenses for both the Project Manager and Project Coordinator, vehicle / mileage, housing and meal expenses, cell phone, and computer. 2. Fees to be invoiced in equal monthly installments over the course of each respective phase. Warranty Phase to be invoiced 11 months after substantial completion of the project. 3. Postage and shipping costs billed at cost; copies to be billed as standard rate Contegrity Group, Inc. does not mark up General Condition items. General Condition items are received, compiled, and passed along to the owner for direct payment to the vendor. All General Condition items are secured by the Construction Manager on behalf of the City. The following is a list of typical General Condition items which are not part of this fee proposal. construction collaboration technology software, jobsite office trailer, temp toilets, temp power, phonefinternet services, temp water, temp heat, building plan reviews /permits, equipment rental, surveying, trucking, testing, construction signs, temp roads, temp enclosures, safety barricades, temp fencing, storage facilities, clean up, rubbish removal, snow removal, blueprinting (including distribution cost), security, photographs, gas & oil, dewatering, fire protection, moving expenses, etc. A� ®® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYY) 1 /26/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Arthur J. Gallagher Risk Management Services, LLC 916 W Saint Germain St Ste 100 CONTACT NAME: Chelsey Ray PHONE FAX c Nc Ex : 320-257-6870 'C No): ADDRESS: Chelsey--Ray@ajg.com INSURER(S) AFFORDING COVERAGE NAIC# Saint Cloud MN 56301 INSURER A: SECURA Insurance Company 22543 INSURED Contegrity Group, Inc. 101 1st Street SE INSURER B : StarStone Specialty Insurance Company 44776 INSURER C INSURER D Little Falls MN 56345 INSURER E INSURER F COVERAGES CERTIFICATE NUMBER: 11714220 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR LTRINSID TYPE OF INSURANCE ADDL SUER MD POLICY NUMBER MM/DDY� POLICY EXP MM DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY Y CP3427025 1/1/2026 1/1/2027 EACH OCCURRENCE $1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 300,000 MED EXP (Any one person) $ PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO ❑ JECT LOC PRODUCTS - COMP/OP AGG $2,000,000 EBL AGGREGATE $ 2,000,000 OTHER: A AUTOMOBILE LIABILITY A3427026 1/1/2026 1/1/2027 COMBINED SINGLE LIMIT Ea accident $1,000,000 BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS IX BODILY INJURY (Per accident) $ PROPERTYDAMAGE Per accident $ X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY A X UMBRELLALIAB X OCCUR 20-CU-003427028-0 1/1/2026 1/1/2027 EACH OCCURRENCE $4,000,000 _ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DIED I X I RETENTION $ n $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE —1 20-WC-003427027-1 1/1/2026 1/1/2027 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 500,000 OFFICERIMEMBEREXCLUDED? N/A E.L. DISEASE - EA EMPLOYEE $ 500,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 500,000 B Professional Liability AEL0080576OP-00 1/1/2026 1/1/2027 Limits $2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Project: Hutchinson City Center City of Hutchinson is included as blanket additional insured with regards to commercial general liability, while required by written contract. City of Hutchinson 111 Hassan St SE Hutchinson MN 55350 USA OyllKUn-4RSril1•WL SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD AIA Domment 0137' - 2019 Standard Form of Agreement Between Owner and Construction Manager as Adviser AGREEMENT made as of the Twenty -Seventh day of January in the year Two Thousand Twenty -Six (Jn words, indicate day, month and year.) BETWEEN the Owner: (Name, legal status, address, and other information) City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350-2522 and the Construction Manager: (Name, legal status, address, and other information) Contegrity Group, Inc. 101 1st St SE Little Falls MN 56345 for the following Project: (Name, location, and detailed description) Hutchinson City Center I I I Hassan Street ST Hutchinson, MN 55350-2522 The Architect: (Name, legal status, address, and other information) HMA Architects 700 W St. Germain Street Suite 200 St. Cloud, MN 56301 The Owner and Construction Manager agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal Consequences. Consultation with an attorney is encouraged with respect to its completion or modification. This document is intended to be used in conjunction with AIA Documents A132TM-2019, Standard Form of Agreement Between Owner and Contractor, Construction Manager as Adviser Edition; A232TM-2019, General Conditions of the Contract for Construction, Construction Manager as Adviser Edition; and B132TM-2019, Standard Form of Agreement Between Owner and Architect, Construction Manager as Adviser Edition. AIA Document A232TM-2019 is adopted in this document by reference. Do not use with other general conditions unless this document is modified. Init. AIA Document C132 — 2019. Copyright 01973, 1980, 1992, 2009, and 2019. All rights reserved. 'The American Institute of Architects," "American Institute of Architects,' "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in I accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) TABLE OF ARTICLES 1 INITIAL INFORMATION 2 CONSTRUCTION MANAGER'S RESPONSIBILITIES 3 SCOPE OF CONSTRUCTION MANAGER'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as 'Snot applicable" or "unknown at time of execution.') § 1.1.1 The Owner's program for the Project: (Insert the Owner's program, identify docunnentation that establishes the Owner's program, or state the manner in which the progrann will be developed.) Remodel of Hutchinson City Center § 1.1.2 The Project's physical characteristics: (Identify or describe pertinent information about the Project's physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) Hutchinson City Center — Existing Building § 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item bn•eakdolvn.) $1,500,000 to $1,800,000 project costs § 1.1.4 The Owner's anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: Design to take place during 2026 .2 Construction commencement date: Init. AIA Document C132 —2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 2 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) TBD — Construction to commence as determined by the City after November 2026 elections. .3 Substantial Completion date or dates: TBD — Based on final scope and phasing. .4 Other milestone dates: § 1.1.5 The Owner intends the following procurement method for the Project: (Identify method such as competitive bid or negotiated contract) Competitively Bid / Multiple Prime Contracts § 1.1.6 The Owner's requirements for accelerated or fast -track design and construction, multiple bid packages, or phased construction are set forth below: (Identify any requirements for fast -track scheduling or phased construction and, if applicable, list nounber and type of bid/procurement packages.) NA § 1.1.7 The Owner's anticipated Sustainable Objective for the Project: (Identify and describe the Owner's Sustainable Objective for the Project, if aizv) 1010 § 1.1.7.1 If the Owner identifies a Sustainable Objective, the Owner and Construction Manager shall complete and incorporate AIA Document E235T111-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, into this Agreement to define the terms, conditions and services related to the Owner's Sustainable Objective. If E235-2019 is incorporated into this Agreement, the Owner and Construction Manager shall incorporate the completed E235-2019 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.8 Other Project information: (Identify special characteristics or needs of the Project not provided elsewhere) § 1.1.9 The Owner identifies the following representative in accordance with Section 5.5: (List name, address, and other contact information.) Matt Jaunich, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350-2522 § 1.1.10 The persons or entities, in addition to the Owner's representative, who are required to review the Construction Manager's submittals to the Owner are as follows: (List name, address, and other contact in formation.) 1►7:1 § 1.1.11 The Owner shall retain the following consultants and Contractors: (List name, legal stators, address, and other contact it formation.) .1 Land Surveyor: Init. AIA Document C132 — 2019. Copyright © 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 12:12:28 3 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31 /2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) W►Ts7 .2 Geotechnical Engineer: NA .3 Civil Engineer: .4 Contractors, as defined in Section 1.4: .5 Separate Contractors, as defined in Section 1.4: .6 Other, if any: (List any other consultants retained by the Otvner.) § 1.1.12 The Construction Manager identifies the following representative in accordance with Section 2.5: (List name, address, and other contact information) Pete Filippi Contegrity Group, Inc. 101 First Street SE Little Falls, MN 56345 § 1.1.13 The Construction Manager's staffing plan as required under Section 3.3.3 shall include: (List any specific requirements and personnel to be included in the staffing plan, if Iaaoim) Reference Construction Management Fee Proposal dated January 27, 2026, attached to this contract. The rates set forth on the attached shall be in effect through December 31, 2027. Thereafter the rates sliall be increased by three percent (3.0%) per year for each subsequent 12-month period. § 1.1.14 The Construction Manager's consultants retained under Basic Services, if any: (List name, legal status, address, and other contact information of any consultants) NA § 1.1.15 The Construction Manager's consultants retained under Supplemental Services: Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 12:12:28 4 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in t accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) NA § 1.1.16 Other Initial Information on which this Agreement is based: hL•1 § 1.2 The Owner and Construction Manager may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Construction Manager shall appropriately adjust the Construction Manager's services, schedule for the Construction Manager's services, and the Construction Manager's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the hlitial Information. (Paragraphs deleted) § 1.4 The term "Contractors" refers to persons or entities who perform Work under contracts with the Owner that are administered by the Construction Manager and Architect. The term "Contractors" is used to refer to such persons or entities, whether singular or plural. The term does not inchude the Owner's own forces, or Separate Contractors, which are persons or entities who perform construction under separate contracts with the Owner not administered by the Construction Manager and Architect. ARTICLE 2 CONSTRUCTION MANAGER'S RESPONSIBILITIES § 2.1 The Construction Manager shall provide the services as set forth in this Agreement. § 2.2 The Construction Manager shall perform its services consistent with the skill and care ordinarily provided by construction managers practicing in the same or similar locality under the same or similar circumstances. The Construction Manager shall perform its services as expeditiously as is consistent with such skill and care and the orderly progress of the Project. § 2.3 The Construction Manager shall provide its services in conjunction with the services of an Architect as described in AIA Document B 132TM-2019, Standard Form of Agreement Between Owner and Architect, Construction Manager as Adviser Edition. The Construction Manager shall not be responsible for actions taken by the Architect. § 2.4 The Construction Manager shall coordinate its services with those services provided by the Owner, the Architect, the Contractors, and the Owner's other consultants and Separate Contractors. The Construction Manager shall be entitled to rely on, and shall not be responsible for, the accuracy and completeness of services and information furnished by the Owner, the Architect, and the Owner's other consultants and Separate Contractors. The Construction Manager shall provide prompt written notice to the Owner if the Construction Manager becomes aware of any error, omission, or inconsistency in such services or information. § 2.5 The Construction Manager shall identify a representative authorized to act on behalf of the Construction Manager with respect to the Project. § 2.6 The Construction Manager, as soon as practicable once actual construction dates are finalized, shall notify the Owner in writing of the names and qualifications of its proposed key staff members. Within 14 days of receipt of the names and qualifications of the Construction Manager's proposed key staff members, the Owner may reply to the Construction Manager in writing, stating (1) whether the Owner has reasonable objection to a proposed key staff member or (2) that the Owner requires additional time to review. Failure of the Owner to reply within the 14-day period shall constitute notice of no reasonable objection. The Construction Manager shall not staff any employees on the Project to whom the Owner has made reasonable and timely objection. The Construction Manager shall not change its key staff members without the Owner's consent, which shall not be unreasonably withheld or delayed. § 2.7 Except with the Owner's knowledge and consent, the Construction Manager shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Construction Manager's judgment with respect to this Project. Init. AIA Document C132 — 2019. Copyright @ 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 5 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 2.8 The Construction Manager shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Construction Manager normally maintains, the Owner shall pay the Construction Manager as set forth in section 11.7. § 2.8.1 Commercial General Liability with policy limits of not less than See Attached for each occurrence and See Attached in the aggregate for bodily injury and property damage. § 2.8.2 Automobile Liability covering vehicles owned, and non -owned vehicles used, by the Construction Manager with policy limits of not less than See Attached per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.8.3 The Construction Manager may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2,8.1 and 2.8.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.8.4 Workers' Compensation at statutory limits and Employers Liability with policy limits not less than See Attached each accident, See Attached each employee, and See Attached policy limit. § 2.8.5 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than See Attached per claim and See Attached in the aggregate. § 2.8.6 Additional Insured Obligations. To the fullest extent permitted by law, the Construction Manager shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Construction Manager's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. § 2.8.7 The Construction Manager shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.8. § 2.9 The Construction Manager shall assist the Owner, Architect, and other Project participants in establishing building information modeling and digital data protocols for the Project using AIA Document E203T111-2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. § 2.10 Submittal Exchange, or another similar web -based project data base may be used for this project. This exchange will be utilized for electronic exchanging, reviewing and archiving design and construction project documentation in a cloud -based environment and will provide for an electronic record for the Owner/Architect and Construction Manager. Costs associated with this service shall be paid for at cost through the project general conditions. § 2.11 The Construction Manager shall retain all Project related documents and information it receives, and the Owner and Architect shall have access to the documents and information. The Construction Manager shall transmit the documents and information to the Owner at final completion. ARTICLE 3 SCOPE OF CONSTRUCTION MANAGER'S BASIC SERVICES § 3.1 Definition The Construction Manager's Basic Services consist of those described in this Article 3, and include usual and customary Preconstruction and Construction Phase Services. Services not set forth in this Article 3 are Supplemental or Additional Services. The Owner, Construction Manager, and Contractors may agree, in consultation with the Init. AIA Document C132 — 2019, Copyright © 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 6 ET on 01/27/2026 under Order No.2114469433 which expires on 12/3112026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) Architect, for the Construction Phase to commence prior to completion of the Preconstruction Phase, in which case, both phases will proceed concurrently. § 3.2 Preconstruction Phase § 3.2.1 The Construction Manager shall review the program furnished by the Owner and any evaluation of the Owner's program provided by the Architect, to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner and Architect. § 3.2.2 The Construction Manager shall provide a preliminary evaluation of the Owner's program, schedule and construction budget requirements, each in terms of the other. § 3.2.3 The Construction Manager shall prepare, and deliver to the Owner, for the Owner's approval, a written Construction Management Plan that includes, at a minimum, the following: (1) preliminary evaluations required in Section 3.2.2, (2) a Project schedule, (3) cost estimates, (4) recommendations for Project delivery method, and (5) Contractors' scopes of Work. The Construction Manager shall periodically update the Construction Management Plan, for the Owner's approval, over the course of the Project. § 3.2.4 The Construction Manager shall prepare and periodically update the Project schedule included in the Construction Management Plan for the Architect's review and the Owner's acceptance. The Construction Manager shall obtain the Architect's approval for the portion of the Project schedule relating to the performance of the Architect's services. The Project schedule shall coordinate and integrate the Construction Manager's services, the Architect's services, other Owner consultants' services, and the Owner's responsibilities and highlight items that affect the Project's timely completion. § 3.2.5 The Construction Manager shall update the Project schedule to include the components of the Work, including phasing of construction, times of commencement and completion required of each Contractor, ordering and delivery of products, including those that must be ordered in advance of construction, obtaining the required reviews and approvals of authorities having jurisdiction over the Project, and the occupancy requirements of the Owner. § 3.2.6 Based on the preliminary design and information prepared or provided by the Architect and other Owner consultants, the Construction Manager shall prepare, for the Architect's review and Owner's approval, preliminary estimates of the Cost of the Work or the cost of program requirements using area, volume or similar conceptual estimating techniques, including the establishment of sufficient contingency to reasonably anticipate the development of the Project's design documents. § 3.2.7 The Construction Manager shall review design documents during their development and advise the Owner and Architect on proposed site use and improvements, selection of materials, building systems, and equipment. The Construction Manager shall also provide recommendations to the Owner and Architect, consistent with the Project requirements, on constructability; availability of materials and labor; sequencing for phased construction; time requirements for procurement, installation and construction; and factors related to construction cost including, but not limited to, costs of alternative designs or materials, preliminary budgets, life -cycle data, and possible cost reductions. § 3.2.8 The Construction Manager shall review recommendations for systems, materials, or equipment for the impact upon cost, schedule, sequencing, constructability, and coordination among the Contractors. The Construction Manager shall discuss its findings with the Owner and the Architect, and coordinate resolution, as necessary, of any such impacts. § 3.2.9 As the Architect progresses with the preparation of the Schematic Design, Design Development and Construction Documents, the Construction Manager shall prepare and update, at appropriate intervals agreed to by the Owner, Construction Manager and Architect, an estimate of the Cost of the Work with increasing detail and refinement. The Construction Manager shall include in the estimate those costs to allow for further development of the design, bidding or negotiating, price escalation, and market conditions. The estimate shall be provided for the Architect's review and the Owner's approval. The Construction Manager shall inform the Owner and Architect in the event that the estimate of Cost of the Work exceeds the latest approved Project budget, and make recommendations for corrective action. Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 7 ET on 01/27/2026 under Order No.2114469433 which expires on 1213112026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 3.2.10 As the Architect progresses with the preparation of the Schematic Design, Design Development and Construction Documents, the Construction Manager shall consult with the Owner and Architect and make recommendations whenever the Construction Manager determines that the design, or details, adversely affect cost, scope, schedule, constructability, or quality of the Project. § 3.2.11 The Construction Manager shall provide recommendations and information to the Owner and Architect regarding the assignment of responsibilities for temporary Project facilities and equipment, materials and services for common use of the Contractors. The Construction Manager shall verify that such requirements and assignment of responsibilities are included in the proposed Contract Documents. § 3.2.12 The Construction Manager shall provide recommendations and information to the Owner regarding the allocation of responsibilities for safety programs among the Contractors. § 3.2.13 The Construction Manager shall provide recommendations to the Owner on the division of the Project into individual contracts for the construction of various categories of Work, including the method to be used for selecting Contractors and awarding Contracts for Construction. The Construction Manager shall review the Drawings and Specifications and make recommendations as required to provide that (1) the Work of the Contractors is coordinated, (2) all requirements for the Project are assigned to the appropriate Contract, (3) the likelihood of jurisdictional disputes is minimized, and (4) proper coordination is provided for phased construction. § 3.2.14 The Construction Manager shall make recommendations about, and coordinate the ordering and delivery of, materials in support of the schedule, including those that must be ordered in advance of construction. § 3.2.15 The Construction Manager shall assist the Owner in selecting, retaining, and coordinating the professional services of surveyors, geotechnieal engineers, special consultants, and construction materials testing required for the Project. § 3.2.16 The Construction Manager shall provide an analysis of the types and quantities of labor required for the Project and review the availability of appropriate categories of labor required for critical phases. The Construction Manager shall make recommendations for actions designed to minimize adverse effects of labor shortages. § 3.2.17 The Construction Manager shall assist the Owner in obtaining information regarding applicable requirements for equal employment opportunity programs, and other programs as may be required by governmental and quasi - governmental authorities for inclusion in the Contract Documents. § 3.2.18 Following the Owner's approval of the Drawings and Specifications, the Construction Manager shall update and submit the latest estimate of the Cost of the Work and the Project schedule for the Architect's review and the Owner's approval. § 3.2.19 The Construction Manager, in consultation with the Owner, shall develop bidders' interest in the Project and establish bidding schedules. The Construction Manager shall assist the Owner and the Architect with the development of the Bidding Documents, which consist of bidding requirements and proposed Contract Documents. The Construction Manager, with the assistance of the Architect, shall issue Bidding Documents to bidders and conduct pre -bid conferences with prospective bidders. The Construction Manager shall issue the current Project schedule with each set of Bidding Documents. The Construction Manager shall assist the Architect with regard to questions from bidders and with the issuance of addenda. § 3.2.20 The Construction Manager shall submit a list of prospective bidders for the Architect's review and the Owner's approval. § 3.2.21 The Construction Manager, with the assistance of the Architect, shall review bids, and prepare bid analyses, and make recommendations to the Owner for the Owner's award of Contracts for Construction or rejection of bids. § 3.2.22 The Construction Manager, with the assistance of the Architect, shall assist the Owner in preparing Contracts for Construction. The Construction Manager shall advise the Owner on the acceptability of Subcontractors and material suppliers proposed by Contractors, Init. AIA Document C132 — 2019. Copyright @ 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 8 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31 /2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 3.2.23 The Construction Manager shall assist the Owner in obtaining building permits and special permits for permanent improvements, except for permits required to be obtained directly by the Contractors. The Construction Manager shall verify that the Owner has paid applicable fees and assessments. The Construction Manager shall assist the Owner and Architect in connection with the Owner's responsibility for filing documents required for the approvals of governmental authorities having jurisdiction over the Project. § 3.2.24 If the Owner identified a Sustainable Objective in Article 1, the Construction Manager shall fulfill its Preconstruction Phase responsibilities as required in AIA Document E235TM-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, attached to this Agreement. § 3.3 Construction Phase § 3.3.1 The Construction Manager shall provide on -site administration of the Contracts for Construction in cooperation with the Architect as set forth below and in AIA Document A232TM-2019, General Conditions of the Contract for Construction, Construction Manager as Adviser Edition. If the Owner and Contractor modify AIA Document A232-2019, those modifications shall not affect the Construction Manager's services under this Agreement unless the Owner and the Construction Manager amend this Agreement. § 3.3.2 Subject to Section 4.2 and except as provided in Section 3.3.30, the Construction Manager's responsibility to provide Construction Phase Services commences with the award of the initial Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.3.3 The Construction Manager shall staff the project at the discretion of the City. If a Full-time Project Coordinator is requested (40 hours/week less holidays/vacation/sick); the Project Coordinator is to be stationed at the project site during the construction/closeout phase of the project. The owner acknowledges that work of the multiple prime contractors may take place outside of the normal working hours of the Project Coordinator. If additional on -site staffing by Construction Manager is requested by the owner, it shall be reimbursed per the rates established in Article 11.5 and 11.6. This Article 3.3.3 takes precedence over Article 4.2.3 of the General Conditions of the Contract. § 3.3.4 The Construction Manager shall provide administrative, management and related set -vices to coordinate scheduled activities and responsibilities of the Contractors with each other and with those of the Construction Manager, the Owner and the Architect. The Construction Manager shall coordinate the activities of the Contractors in accordance with the latest approved Project schedule and the Contract Documents. § 3.3.5 The Construction Manager shall review and analyze the construction schedules provided by the Contractors to update the Project schedule, incorporating the activities of the Owner, Architect, and Contractors on the Project, including activity sequences and durations, allocation of labor and materials, processing of Shop Drawings, Product Data and Samples, and delivery and procurement of products, including those that must be ordered in advance of construction. The Project schedule shall include the Owner's occupancy requirements showing portions of the Project having occupancy priority. The Construction Manager shall update and reissue the Project schedule as required to show current conditions. If an update indicates that the previously approved Project schedule may not be met, the Construction Manager shall recommend corrective action to the Owner and Architect. § 3.3.6 The Construction Manager shall schedule and conduct meetings to discuss matters such as procedures, progress, coordination, and scheduling of the Work, and to develop solutions to issues identified. The Construction Manager shall prepare and promptly distribute minutes to the Owner, Architect and Contractors. § 3.3.7 In accordance with the Contract Documents and the latest approved Project schedule, and utilizing information from the Contractors, the Construction Manager shall review, analyze, schedule and coordinate the overall sequence of construction and assignment of space in areas where the Contractors are performing Work. § 3.3.8 The Construction Manager shall coordinate all tests and inspections required by the Contract Documents or governmental authorities, and arrange for the delivery of test and inspection reports to the Owner and Architect. However, the Construction Manager is only obligated to schedule the test and inspections to the extent the contractor informs the Construction Manager in writing that their work is ready for the specific special test and inspections. Init. AIA Document C132 — 2019. Copyright © 1973, 1980, 1992, 2009, and 2019, All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 9 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 3.3.9 The Construction Manager shall endeavor to obtain satisfactory performance from each of the Contractors. The Construction Manager shall recommend courses of action to the Owner when requirements of a Contract are not being fulfilled. § 3.3.10 The Construction Manager shall monitor and evaluate actual costs for activities in progress and estimates for uncompleted tasks and advise the Owner and Architect as to variances between actual costs and budgeted or estimated costs. If a Contractor is required to submit a Control Estimate, the Construction Manager shall meet with the Owner and Contractor to review the Control Estimate. The Construction Manager shall promptly notify the Contractor if there are any inconsistencies or inaccuracies in the information presented. The Construction Manager shall also report the Contractor's cost control information to the Owner. § 3.3.11 The Construction Manager shall develop cash flow reports and forecasts for the Project and include them in the Construction Manager's progress reports. § 3.3.12 The Construction Manager shall maintain accounting records on authorized Work performed under unit costs, additional Work performed on the basis of actual costs of labor and materials, and other Work requiring accounting records. § 3.3.12.1 The Construction Manager shall develop and implement procedures for the review and processing of Applications for Payment by Contractors for progress and final payments. § 3.3.12.2 Not more frequently than monthly, the Construction Manager shall review and certify the amounts due the respective Contractors as follows: .1 Where there is only one Contractor responsible for performing the Work, the Construction Manager shall, within seven days after the Construction Manager receives the Contractor's Application for Payment, review the Application, certify the amount the Construction Manager determines is due the Contractor, and forward the Contractor's Application and Certificate for Payment to the Architect. .2 Where there is more than one Contractor responsible for performing different portions of the Project, the Construction Manager shall, within seven days after the Construction Manager receives each Contractor's Application for Payment: (1) review the Applications and certify the amount the Construction Manager determines is due each Contractor; (2) prepare a Summary of Contractors' Applications for Payment by summarizing information from each Contractor's Application for Payment; (3) prepare a Project Application and Certificate for Payment; (4) certify the total amount the Construction Manager determines is due all Contractors collectively; and (5) forward the Summary of Contactors' Applications for Payment and Project Application and Certificate for Payment to the Architect. § 3.3.12.3 The Construction Manager's certification for payment shall constitute a representation to the Owner, based on the Construction Manager's evaluations of the Work and on the data comprising the Contractors' Applications for Payment, that, to the best of the Construction Manager's knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractors are entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion; (2) results of subsequent tests and inspections; (3) correction of minor deviations from the Contract Documents prior to completion; and (4) specific qualifications expressed by the Construction Manager. The issuance of a Certificate for Payment shall further constitute a recommendation to the Architect and Owner that the Contractor be paid the amount certified. § 3.3.12.4 The certification of an Application for Payment or a Project Application for Payment by the Construction Manager shall not be a representation that the Construction Manager has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work; (2) reviewed construction means, methods, techniques, procedures, or sequences for a Contractor's own Work; (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate each Contractor's right to payment; or (4) ascertained how or for what purpose that Contractor has used money previously paid on account of the Contract Stun. § 3.3.13 The Construction Manager shall obtain and review the safety programs developed by each Contactor solely and exclusively for purposes of coordinating the safety programs with those of the other Contractors and for making Init. AIA Document C132 — 2019, Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. 'The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 12:12:28 10 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) recommendations for any additional safety measures to be considered in the Work of the Contractors. The Construction Manager's responsibilities for coordination of safety programs shall not extend to direct control over or charge of the acts or omissions of the Contractors, Subcontractors, agents or employees of the Contractors or Subcontractors, or any other persons performing portions of the Work and not directly employed by the Construction Manager. As such the parties agree and understand that Construction Manager shall have no responsibility for the safety of the contractor, multiple prime contractors, sub -contractors, agents or employees of the contractors or multiple prime contractors or sub -contractors or any other person performing portions of the work § 3.3.14 The Construction Manager shall determine in general that the Work of each Contractor is being performed in accordance with the requirements of the Contract Documents and notify the Owner, Contractor and Architect of defects and deficiencies in the Work. The Construction Manager shall have the authority to reject Work that does not conform to the Contract Documents and shall notify the Architect about the rejection. The failure of the Construction Manager to reject Work shall not constitute acceptance of the Work. The Construction Manager shall record any rejection of Work in its daily log and include information regarding the rejected Work in its progress reports to the Architect and Owner pursuant to Section 3.3.22.1. Upon written authorization from the Owner, the Construction Manager may require and make arrangements for additional inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed, and the Construction Manager shall give timely notice to the Architect of when and where the tests and inspections are to be made so that the Architect may be present for such procedures. § 3.3.15 The Construction Manager shall advise and consult with the Owner and Architect during the performance of its Construction Phase Services. The Construction Manager shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Construction Manager shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work of each of the Contractors, since these are solely the Contractor's rights and responsibilities under the Contract Documents. The Construction Manager shall not be responsible for a Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Construction Manager shall be responsible for the Construction Manager's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractors, Subcontractors, or their agents or employees, or any other persons or entities performing portions of the Work. § 3.3.16 The Construction Manager shall transmit to the Architect requests for interpretations, and requests for information of the meaning and intent of the Drawings and Specifications, and provide its written recommendation. The Construction Manager shall assist in the resolution of questions that may arise. § 3.3.17 The Construction Manager shall review requests for changes, assist in negotiating Contractors' proposals, submit recommendations to the Architect and Owner, and, if the proposed changes are accepted or required by the Owner, prepare Change Orders or Construction Change Directives that incorporate the Architect's modifications to the Contract Documents. § 3.3.18 The Construction Manager shall assist the Initial Decision Maker in the review, evaluation and documentation of Claims, subject to Section 4.2.2.7. § 3.3.19 Utilizing the submittal schedules provided by each Contractor, the Construction Manager shall prepare, and revise as necessary, a Project submittal schedule incorporating information from the Owner, Owner's consultants, Owner's Separate Contractors and vendors, governmental agencies, and participants in the Project under the management of the Construction Manager. The Project submittal schedule and any revisions shall be submitted to the Architect for approval. § 3.3.20 The Construction Manager shall promptly review all Shop Drawings, Product Data, Samples, and other submittals from the Contractors for compliance with the submittal requirements of the Contract, coordinate submittals with information contained in related documents, and transmit to the Architect those that the Construction Manager recommends for approval. The Construction Manager's actions shall be taken in accordance with the Project submittal schedule approved by the Architect, or in the absence of an approved Project submittal schedule, with such reasonable promptness as to cause no delay in the Work or in the activities of the Contractors, the Owner, or the Architect. Init. AIA Document C132 — 2019. Copyright @ 1973, 1980, 1992, 2009, and 2019. All rights reserved. 'The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 11 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31 /2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 3.3.20.1 If professional design services or certifications by a design professional related to systems, materials, or equipment are specifically required of the Contractors by the Contract Documents, the Construction Manager shall review those submittals for sequencing, constructability, and coordination impacts on the other Contractors. The Construction Manager shall discuss its findings with the Owner and the Architect, and coordinate resolution, as necessary, of any such impacts. § 3.3.21 The Construction Manager shall keep a daily log containing a record of weather, each Contractor's Work on the site, number of workers, identification of equipment, Work accomplished, problems encountered, and other similar relevant data as the Owner may require. § 3.3.21.1 The Construction Manager shall collect, review for accuracy, and compile the Contractors' daily logs; and include them in the Construction Manager's reports prepared and submitted in accordance with section 3.3.21.2. § 3.3.21.2 The Construction Manager shall record the progress of the Project. On a monthly basis, or otherwise as agreed to by the Owner, the Construction Manager shall submit written progress reports to the Owner and Architect, showing percentages of completion and other information identified below: .1 Work completed for the period; .2 Project schedule status; .3 Submittal schedule and status report, including a summary of remaining and outstanding submittals; .4 Request for information, Change Order, and Construction Change Directive status reports; .5 Tests and inspection reports; .6 Status report of nonconforming and rejected Work; .7 Daily logs; .S Summary of all Contractors' Applications for Payment; .9 Cumulative total of the Cost of the Work to date including the Construction Manager's compensation and reimbursable expenses at the job site, if any; .10 Cash -flow and forecast reports; .11 Photographs to document the progress of the Project; .12 Status reports on permits and approvals of authorities having jurisdiction; and .13 Any other items the Owner may require: § 3.3.21.3 In addition, for Projects constructed on the basis of the Cost of the Work, the Construction Manager shall include the following additional information in its progress reports: .1 Contractors' work force reports; .2 Equipment utilization report; .3 Cost surnmary, comparing actual costs to updated cost estimates; and .4 Any other items as the Owner may require: § 3.3.22 Utilizing the documents provided by the Contractors, the Construction Manager shall make available, at the Project site, the Contact Documents, including Change Orders, Construction Change Directives, and other Modifications, in good order and marked currently to indicate field changes and selections made during construction, and the approved Shop Drawings, Product Data, Samples, and similar required submittals. These shall be in electronic form or paper copy, available to the Owner, Architect, and Contractors. Upon completion of the Project, the Construction Manager shall deliver them to the Owner. § 3.3.23 The Construction Manager shall arrange for the delivery, storage, protection and security of Owner -purchased materials, systems and equipment that are a part of the Project until such items are incorporated into the Work. § 3.3.24 With the Owner's maintenance personnel, the Construction Manager shall observe the Contractors' final testing and start-up of utilities, operational systems and equipment and observe any commissioning as the Contract Documents may require. Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 12:12:28 12 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 3.3.25 When the Construction Manager considers each Contractor's Work or a designated portion thereof substantially complete, the Construction Manager shall, jointly with that Contractor, prepare for the Architect a list of incomplete or unsatisfactory items and a schedule for their completion. The Construction Manager shall assist the Architect in conducting inspections to determine whether the Work or designated portion thereof is substantially complete. § 3.3.26 When the Work of all of the Contractors, or designated portion thereof, is substantially complete, the Construction Manager shall prepare, and the Construction Manager and Architect shall execute, a Certificate of Substantial Completion. The Construction Manager shall submit the executed Certificate to the Owner and Contractors. The Construction Manager shall coordinate the correction and completion of the Work. Following issuance of a Certificate of Substantial Completion of the Work or a designated portion thereof, the Construction Manager shall perform an inspection to confirm the completion of the Work of the Contractors and make recommendations to the Architect when the Work of all of the Contractors is ready for final inspection. The Construction Manager shall assist the Architect in conducting the final inspection. § 3.3.27 The Construction Manager shall forward to the Owner, with a copy to the Architect, the following information received from the Contractors: (1) certificates of insurance ; (2) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (3) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (4) any other documentation required of the Contractors under the Contract Documents, including warranties and similar submittals. § 3.3.28 The Construction Manager shall coordinate receipt, and delivery to the Owner, of other items provided by the Contractors, such as keys, manuals, and record drawings. The Construction Manager shall forward to the Architect a final Project Application for Payment and Project Certificate for Payment, or a final Application for Payment and final Certificate for Payment, upon the Contractors' compliance with the requirements of the Contract Documents. § 3.3.29 Duties, responsibilities and limitations of authority of the Construction Manager as set forth in the Contract Documents shall not be restricted, modified or extended without written consent of the Owner, Construction Manager, Architect, and Contractors. Consent shall not be unreasonably withheld. § 3.3.30 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Construction Manager shall, without additional compensation, conduct a meeting with the Owner and Architect to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Construction Manager shall provide the listed Supplemental Services only if specifically designated in the table below as the Construction Manager's responsibility, and the Owner shall compensate the Construction Manager as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Construction Manager is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Construction Manager's Supplemental Services and the Owner's Supplemental Services required.for the Project by indicating whether the Construction Manager or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach tine description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Construction Manager, Owner or notprovided) 4.1.1.1 Measured drawings Owner 4.1.1.2 Tenant -related services Owner 4.1.1.3 Commissioning Owner 4.1.1.4 Development of a commissioning plan Owner 4.1.1.5 Sustainable Project Services pursuant to Section 4.1.3 Owner § 4.1.1.6 Furniture, furnishings and equipment delivery, and installation coordination Owner 4.1.1.7 Furniture, furnishings and equipment rocurement assistance Owner Init. AIA Document C132 — 2019. Copyright © 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 12:12:28 13 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) 4.1.1.8 Assistance with site selection Owner 4.1.1.9 Assistance with selection of the Architect Owner 4.1.1.10 Furnish land survey Owner 4.1.1.11 Furnish geoteclurical engineering services Owner 4.1.1.12 Provide insurance advice Owner § 4.1.1.13 Provide supplemental Project risk analysis and mitigation strategies Owner 4.1.1.14 Stakeholder relationships management Owner 4.1.1.15 Owner moving coordination Owner 4.1.1.16 Coordination of Owner's Separate Contractors Owner 4.1.1.17 Other Supplemental Services Owner § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Construction Manager's responsibility is provided below. (Describe ill detail the Construction Manager's Sttpplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit.) § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner's responsibility is provided below. (Describe in detail the Owner's Supplemental Services identified in Section 4.1.1 or, if set forth in all exhibit, identify the exhibit) § 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Construction Manager shall provide, as a Supplemental Service, the Sustainability Services required in AIA Document E235TM-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, attached to this Agreement. The Owner shall compensate the Construction Manager as provided in Section 11.2. § 4.2 Construction Manager's Additional Services § 4.2.1 The Construction Manager may provide Additional Services after execution of this Agreement, without invalidating this Agreement. Except for services required due to the fault of the Construction Manager, any Additional Services provided in accordance with this Section 4.2 shall entitle the Construction Manager to compensation pursuant to Section 11.3. § 4.2.2 Upon recognizing the need to perform the following Additional Services, the Construction Manager shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Construction Manager shall not proceed to provide the following Additional Services until the Construction Manager receives the Owner's written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method, or bid packages in addition to those listed in Section 1.1.6. Services necessitated by sections 6.4 and 6.6 shall not be considered additional services; .2 Services necessitated by the enactment or revision of codes, laws, regulations or official interpretations after the date of this Agreement; .3 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's other consultants or contractors; .4 Preparation of documentation for alternate bid or proposal requests proposed by the Owner; .5 Preparation for, and attendance at, a public presentation, meeting or hearing; .6 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Construction Manager is party thereto; Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects,' "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 14 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documentsm Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) .7 Consultation concerning replacement of Work resulting from fire or other cause during construction and furnishing services required in connection with the replacement of such Work; or .8 Assistance to the Initial Decision Maker. § 4.2.3 To avoid delay in the Construction Phase, the Construction Manager shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Construction Manager's notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Construction Manager of the Owner's determination. The Owner shall compensate the Construction Manager for the services provided prior to the Construction Manager's receipt of the Owner's notice: .1 Providing assistance to the Initial Decision Maker in evaluating an extensive number of Claims submitted by a Contractor or others in connection with the Work. .2 Services required in an emergency to coordinate the activities of a Contractor or Contractors in the event of risk of personal injury or serious property damage, consistent with Section 3.3.15. § 4.2.4 Except for services required under Section 3.3.30, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work, or (2) the anticipated date of Substantial Completion identified in the Initial Information, whichever is earlier, shall be compensated as Additional Services to the extent the Construction Manager incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within twenty-four ( 24 ) months of the date of this Agreement, through no fault of the Construction Manager, extension of the Construction Manager's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program, which shall set forth the Owner's objectives; schedule; constraints and criteria; special equipment; systems; and site requirements. § 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Construction Manager and Architect. The Owner and the Architect, in consultation with the Construction Manager, shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner acknowledges that accelerated, phased, or fast -track design and constriction provides a benefit, but also carries with it the risk of additional costs. If the Owner selects accelerated, phased or fast -track scheduling, the Owner agrees to include in the budget for the Project sufficient contingencies to cover such costs. § 5.4 The Owner shall retain an Architect to provide services, duties and responsibilities as described in AIA Document B 132-2019, Standard Form of Agreement Between Owner and Architect, Construction Manager as Adviser Edition. The Owner shall provide the Construction Manager with a copy of the scope of services in the agreement executed between the Owner and Architect, and any further modifications to the Architect's scope of services in the agreement, § 5.5 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions pertaining to documents the Construction Manager submits in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Construction Manager's services. § 5.6 Unless provided by the Construction Manager, the Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries, and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, otlier improvements and trees; and information concerning available Init. AIA Document C132 — 2019. Copyright @ 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 15 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.7 Unless provided by the Construction Manager, the Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recomruendations. § 5.8 The Owner shall provide the Supplemental Services designated as the Owner's responsibility in Section 4.1.1. § 5.9 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E235TM-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, attached to this Agreement. § 5.10 The Owner shall coordinate the services of its own consultants with those services provided by the Construction Manager. Upon the Construction Manager's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Construction Manager in this Agreement, or authorize the Construction Manager to furnish them as an Additional Service, when the Construction Manager requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.11 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.12 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.13 The Owner shall provide prompt written notice to the Construction Manager and Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service or any fault or defect in the Construction Manager's services, § 5.14 The Owner reserves the right to perform construction and operations related to the Project with the Owner's own forces, and to award contracts in connection with the Project which are not part of the Construction Manager's responsibilities under this Agreement. The Construction Manager shall notify the Owner if any such independent action will interfere with the Construction Manager's ability to perform the Construction Manager's responsibilities under this Agreement. When performing construction or operations related to the Project, the Owner agrees to be subject to the same obligations and to have the same rights as the Contractors. § 5.15 The Owner shall communicate with the Contractors and the Construction Manager's consultants through the Construction Manager about matters arising out of or relating to the Contract Documents. The Owner and Construction Manager shall include the Architect in all communications that relate to or affect the Architect's services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Construction Manager otherwise relating to the Project. Communications by and with the Architect's consultants shall be through the Architect. § 5.16 Before executing the Contracts for Construction, the Owner shall coordinate the Construction Manager's duties and responsibilities set forth in the Contracts for Construction with the Construction Manager's services set forth in this Agreement. The Owner shall provide the Construction Manager a copy of the executed agreements between the Owner and Contractors, including the General Conditions of the Contracts for Construction. § 5.17 The Owner shall provide the Construction Manager access to the Project site prior to commencement of the Work and shall obligate the Contractors to provide the Construction Manager access to the Work wherever it is in preparation or progress. Init. AIA Document C132 — 2019. Copyright @ 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 16 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 5.18 Within 15 days after receipt of a written request from the Construction Manager, the Owner shall furnish the requested information as necessary and relevant for the Construction Manager to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include the Contractors' general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work includes the compensation of the Construction Manager and Construction Manager's Consultants during the Construction Phase only, including compensation for reimbursable expenses at the job site, if any. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights -of -way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.2 and 6.4. Evaluations of the Owner's budget for the Cost of the Work, and the estimates of the Cost of the Work prepared by the Construction Manager, represent the Construction Manager's judgment as a person or entity familiar with the construction industry. It is recognized, however, that neither the Construction Manager nor the Owner has control over the cost of labor, materials; or equipment; the Contractors' methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Construction Manager cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Construction Manager. § 6.3 If the Architect is providing cost estimating services as a Supplemental Service, and a discrepancy exists between the Construction Manager's cost estimates and the Architect's cost estimates, the Construction Manager and the Architect shall work together to reconcile the cost estimates. § 6.4 If the Construction Manager's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Construction Manager, in consultation with the Architect, shall make appropriate recommendations to the Owner to adjust the Project's size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Construction Manager and Architect in making such adjustments. § 6.5 If the Construction Manager's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 terminate in accordance with Section 9.5; .3 in consultation with the Construction Manager and Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or .4 implement any other mutually acceptable alternative. § 6.6 If the Owner chooses to revise the Project program, scope, or quality to reduce the Cost of the Work pursuant to Section 6.5.3, or if the bids or proposals received from the prospective Contractors, in the aggregate, exceed the Owner's budget for the Cost of the Work, and the Owner chooses to revise the Project program, scope, or quality to reduce the Cost of the Work, the Construction Manager shall cooperate with the Owner and Architect to develop the necessary revisions, update the cost estimate, and obtain additional bids. The Construction Manager will perform the services described in Sections 6.4 and 6.6 without additional compensation. ARTICLE 7 COPYRIGHTS AND LICENSES The Construction Manager and the Construction Manager's consultants, if any, shall not own or claim a copyright in the Instruments of Service. The Construction Manager, the Construction Manager's consultants, if any, and the Owner warrant that in transmitting Instuments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. Init. AIA Document C132 — 2019. Copyright @ 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 17 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Construction Manager shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Construction Manager waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Construction Manager waive all rights against each other and against the contractors, consultants, agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A232-2019, General Conditions of the Contract for Construction. The Owner or the Construction Manager, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Construction Manager shall indemnify and hold the Owner and the Owner's officers and employees harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Construction Manager, its employees and its consultants in the performance of professional services under this Agreement. The Construction Manager's obligation to indemnify and hold the Owner and the Owner's officers and employees harmless does not include a duty to defend. The Construction Manager's duty to indemnify the Owner under this Section 8.1.3 shall be limited to the available proceeds of the insurance coverage required by this Agreement. § 8.1.4 The Construction Manager and Owner waive consequential, special, incidental and punitive damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Construction Manager's services, the Construction Manager may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Construction Manager shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) [ ] Arbitration pursuant to Section 8.3 of this Agreement Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:1228 18 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) [X] Litigation in a court of competent jurisdiction [ ] Other: (Specifi)) If the Owner and Construction Manager do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. § 8.3 Arbitration § 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the arbitration. § 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 8.3.2 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement, shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. § 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment maybe entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 8.3.4 Consolidation or Joinder § 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Construction Manager grant to any person or entity made a party to an arbitration conducted under this Section 83, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Construction Manager under this Agreement. § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement, ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Construction Manager in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Construction Manager's option, cause for suspension of performance of services under this Agreement. If the Construction Manager elects to suspend services, the Construction Manager shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Construction Manager shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Construction Manager all sums due prior to suspension and any expenses incurred in the interruption and Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents' are trademarks of The American Institute of Architects. This document was produced at 12:12:28 19 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) resumption of the Construction Manager's services. The Construction Manager's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Construction Manager shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Construction Manager shall be compensated for expenses incurred in the interruption and resumption of the Construction Manager's services. The Construction Manager's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Construction Manager, the Construction Manager may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Construction Manager for the Owner's convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Construction Manager terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Construction Manager for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Construction Manager's termination of consultant agreements. § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Construction Manager terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Construction Manager the following termination fee: (Set forth below the amount of any termination fee, or the method for determining any termination fee) An amount equal to 10% of remaining fees for that respective phase to which the project is currently in. § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A232-2019, General Conditions of the Contract for Construction, except for purposes of this Agreement, the term "Work" shall include the work of all Contractors under the administration of the Construction Manager and the Architect. § 10.3 The Owner and Construction Manager, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Construction Manager shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to the Construction Manager by the Owner prior to the assignment. § 10.4 If the Owner requests the Construction Manager to execute certificates, the proposed language of such certificates shall be submitted to the Construction Manager for review at least 14 days prior to the requested dates of execution. If the Owner requests the Construction Manager to execute consents reasonably required to facilitate assignment to a lender, the Construction Manager shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Construction Manager for review at least 14 days prior to execution, The Construction Manager shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects, "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 20 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Construction Manager. § 10.6 Unless otherwise required in this Agreement, the Construction Manager shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any forin at the Project site. § 10.7 The Construction Manager shall have the right to include photographic or artistic representations of the design of the Project among the Construction Manager's promotional and professional materials. The Construction Manager shall provide professional credit for the Architect and the Contractors in the Construction Manager's promotional materials for the Project. The Construction Manager shall be given reasonable access to the completed Project to make such representations. However, the Construction Manager's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Construction Manager in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Construction Manager in the Owner's promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Construction Manager or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving party may disclose "confidential" or "business proprietary" information after 10 days' notice to the other party, when required by law, arbitrator's order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Construction Manager's Basic Services described under Article 3, the Owner shall compensate the Construction Manager as follows: § 11.1.1 For Preconstruction Phase Services in Section 3.2: (Insert amount of, or basis for, compensation, including stipulated sums, multiples or percentages.) Reference Construction Management Fee Proposal dated January 27, 2026, attached to this contract. § 11.1.2 For Construction Phase Services in Section 3.3: (Insert amount of, or basis for, compensation, including stipulated sums, multiples or percentages.) Reference Construction Management Fee Proposal dated January 27, 2026, attached to this contract. § 11.2 For the Construction Manager's Supplemental Services designated in Section 4.1.1, and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Construction Manager as follows: (Insert amount of, or basis for, compensation. If necessmy, list specific services to which particular methods of compensation apply.) NA Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. 'The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 21 ET on 01/27/2026 under Order No.2114469433 which expires on 12131/2026, is not for resale, is licensed for one-time use only, and may only be used in I accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Construction Manager as follows: (Insert amount of, or basis for, compensation.) Per rates as listed in Article 11.5 and 11.6 § 11.4 Compensation for Supplemental and Additional Services of the Construction Manager's consultants when not included in Sections 11.2 or 11.3, shall be the amount invoiced to the Construction Manager plus zero percent (0%), or as follows: (Insert amount of, or basis for computing, Construction Manager's consultants' compensation for• Supplemental or Additional Services.) NO § 11.5 The hourly billing rates for services of the Construction Manager and the Construction Manager's consultants are set forth below. The rates shall be adjusted in accordance with the Construction Manager's and Construction Manager's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) Rates: Employee or Category Rate ($0.00) Senior Project Manager $180.00 / hr. Project Manager $142.00 / hr. Assistant Project Manager $93.00 / hr. Project Coordinator $142.00 / hr. Assistant Project Coordinator $110.00 / hr. Office Manager $98.00 / hr. Contract Manager $83.00 / hr. Administrative Assistant $83.00 / hr. The rates set forth above shall be in effect through December 31, 2027. Thereafter the rates shall be increased by three percent (3.0%) per year as of January 1 of each subsequent year. § 11.6 Compensation for Reimbursable Expenses § 11.6.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Construction Manager and the Construction Manager's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; if above and beyond that which is listed in the Construction Management Fee Proposal sheet attached to this contract. .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Professional photography, and presentation materials requested by the Owner; .8 If required by the Owner, and with the Owner's prior written approval, the Construction Manager's consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Construction Manager's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; and .11 Other similar Project -related expenditures. § 11.6.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Construction Manager and the Construction Manager's consultants plus zero percent (0%) of the expenses incurred. Init. AIA Document C132 — 2019. Copyright @ 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 22 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) § 113 Construction Manager's Insurance. If the types and limits of coverage required in Section 2.8 are in addition to the types and limits the Construction Manager normally maintains, the Owner shall pay the Construction Manager for the additional costs incurred by the Construction Manager for the additional coverages as set forth below. (Insert the additional coverages the Construction Manager is required to obtain in order to satisfy the requirements set forth ill Section 2.8, and for which the Oivner shall reimburse the Construction Manager) § 11.8 Payments to the Construction Manager § 11.8.1 Initial Payment § 11.8.1.1 An initial payment of zero ($0) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.8.2 Progress Payments § 11.8.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Construction Manager's invoice. Amounts unpaid sixty (60) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Construction Manager. (Insert rate of monthly or annual interest agreed upon.) 12% Twelve § 11.8.2.2 The Owner shall not withhold amounts from the Constriction Manager's compensation to impose a penalty or liquidated damages on the Construction Manager, or to offset sums requested by or paid to Contractors for the cost of changes in the Work, unless the Construction Manager agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.8.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other te)•nrs and conditions applicable to this Agreement.) ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1. This Agreement represents the entire and integrated agreement between the Owner and the Construction Manager and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Construction Manager. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document C132T111-2019, Standard Forn Agreement Between Owner and Construction Manager as Adviser (Paragraphs deleted) .2 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement) [ ] AIA Document E235T"1-2019, Sustainable Projects Exhibit, Construction Manager as Adviser Edition, dated as indicated below: (Insert the date of the E235-2019 incorporated into this agreement.) [ ] Other Exhibits incorporated into this Agreement: Init. AIA Document C132 — 2019. Copyright @ 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 23 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents" Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) (Clearly identify any outer exhibits incor )orated into this Agreement, including any exhibits identified in Section 4.1.2.) .3 Other documents: (List other documents, if any, forming part of the Agreement.) 1. Certificate of Insurance — General Liability/Professional Liability 2. Construction Management Fee Proposal Dated January 27, 2026. This Agreement is entered into as of the day and year first written above. a OWNER (Signature) Gary Forcier, Mayor (Printed name and title) ATTEST (Signature) Matt Jaunich, City Administrator (Printed name and title) W. NS UrTION MANAGER (Signature) Lawrence Filippi, Vice President (Printed name and title) Init. AIA Document C132 — 2019. Copyright© 1973, 1980, 1992, 2009, and 2019. All rights reserved. "The American Institute of Architects," "American Institute of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This document was produced at 12:12:28 24 ET on 01/27/2026 under Order No.2114469433 which expires on 12/31/2026, is not for resale, is licensed for one-time use only, and may only be used in / accordance with the AIA Contract Documents° Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (843671607) WA 9a HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE_ Approve the Replacement of the rubber flooring in the Burich Arena West Rink Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 2/10/2026 Application Complete N/A Contact: Randy Carter Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This is to approve the replacement of the rubber flooring in the Burich Arena West rink. The old flooring has exceeded its material life expectancy. The rubber is de -laminating, deteriorating and seams are pulling apart which is causing large gaps and unsafe walking conditions with Hockey skates. The proposed replacement is for the same sq.ft. of rubber flooring that is currently in the facility which includes the bathrooms and locker rooms. The request has been approved by the facility committee to replace in 2026 BOARD ACTION REQUESTED: Approve the replacement of the rubber flooring in the Burich Arena West Rink Fiscal Impact: Funding Source: Facility Improvement Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 67,950.00 Total City Cost: Funding Source: N/A Remaining Cost: $ 67,950.00 Funding Source: Facility Improvement fund ALLAME R I CAN SOURCEWELL AWARDED ARENA PRODUCTS VENDOR www.allamericanarena.com Contract 9120320-ALL 1414 S. 4th Avenue Albert Lea, MN 56007 Name / Address Burich Ice Arena Randy Carter 950 Harrington St SW, Hutchinson, MN 5535 Ship To Burich Ice Arena Randy Carter 950 Harrington St SW, Hutchinson, MN 55350 Quote Date Quote # 12/17/2025 4490 QUOTE VALID FOR 30 DAYS Sales Rep Terms AR Per contract Description Qty U/M Class Cost Total Protect all matting- 1/4" x 5' x 8' mats 1 sgft Sourcewell 68,735.00 68,735.00T - Black w/ white/yellow fleck - Material and adhesive included - Demo of existing flooring included - Dumpster included - Installation and minor floor prep included - Shipping included All -American mat (trued) 30 ea Sourcewell 200.00 6,000.00T (3/8" x 4' x 6') - BLACK - player box rubber - demo/installation included Sourcewell contract #: 081425-ALL Phone # E-mail 844-231-2227 sean@allamericanarena.com Subtotal S74,735.00 Sales Tax (0.0%) S0.00 Total $74,735.00 Becker ARENA PRODUCTS Reliability by design Customer #: 204781 Sourcewell ID: 33350 Quotation #: Burich Arena Rubber Flooring Revision #: 1 Date: December 17, 2025 Proposal Expiration Date: January 17, 2026 Sales Consultant: Dan Mehren Prepared For: Randy Carter Burich Ice Arena 950 Harrington St. SW Hutchinson MN 55350 Project Location: Burich Ice Arena 950 Harrington St. SW Hutchinson MN 55350 Thank you for considering Becker Arena Products, Inc., we appreciate the opportunity... Benefits of Choosing to Partner with Becker Arena Products • A stable and reliable company since 1988 • A staff with in-depth knowledge of the industry and products • Quality products that last • Experienced and professional installers • Excellent customer service • Worry Free Projects — Guaranteed • Manufactured in Minnesota 720 In novati on Drive Shakopee, Minnesota, USA 55379 Tel.952-890-2690 beckerarena.com This system is available through the Sourcewell Cooperative Purchasing Program at discounted pricing. BECKER ARENA PRODUCTS, INC — VENDOR CONTRACT #120320 - ATH • Sourcewell is a municipal contracting government agency that serves education and government agencies nationally through competitively bid and awarded contract purchasing solutions. Over 47,000 Member agencies enjoy the value and commitment of the world -class Sourcewell awarded Vendors. Take advantage of the cooperative purchasing discounts shown here in this quotation mentioning our contract #120320 - ATH when ordering. You must be a member and contracting authority. Ask your salesperson for a copy of the Sourcewell Contract Purchasing information Per your request, please see below for updated pricing and specifications to replace a portion of the existing rubber flooring in the Burich Ice Arena. FOB Hutchinson MN Pricing includes labor to remove the existing rubber flooring and installation of new NWR Stamina flooring. See drawing below for reference. NWR Stamina w/Yellow Fleck Areas included: Rink B arena and player box flooring. Rink side areas defined, Five Locker rooms, Two washrooms. See drawing as reference Approximately 4,841 square feet in total. Fleck color: Yellow NWR Stamina w/fleck, 10mm 6'x4' mats, with adhesive, glued down Player box platforms and elevated walkways to be loose laid Complete removal and disposal of existing rubber flooring All concrete work or patching to be completed by others. All washroom stalls to be removed prior to BAP arrival. Re -installation by others. beckerarena.com INSTALLATION Becker Arena Products, Inc. will furnish a crew for the complete removal and disposal of existing flooring and the installation of the flooring products described above. Resilient Athletic Flooring NOT to be installed onto sealed concrete. If concrete is sealed, preparations will need to be made to allow for proper adhesion, by others. Not included in this proposal. Price includes labor (Non — Union/non-prevailing wage) Total BASE Price (material, freight, labor) Accept $ 67,950.00 Sales tax not included, to be added if required Reference Drawing. New Flooring in Red beckerarena.com Page 2 Our Standard Payment terms are: 45% due upon placement of order 45% due 10 days prior to delivery 10% due upon completion of installation Material Price Escalation & De -Escalation Clause (Due to the volatility of all components of the above dasher board system) • In the event that the price of any of the material(s) used in the Becker Arena Products, Inc. production of the above product increase or decrease by 3% or greater from the price used for that material(s) at the time the quote was signed, then the price for the material(s) in the contract between Becker Arena Products, Inc. and the purchaser shall be increased or decreased to reflect the additional or reduced cost to obtain that material or materials. Purchaser agrees that Becker Arena Products, Inc. shall be entitled to an adjustment to the contract price to reflect and price increases of material(s) that occur as a result of Becker Arena Products, Inc. incurring additional costs when ordering materials. The above payment amounts will be filled in based on total contract price and any applicable sales tax and sent back on the Contract Summary Sheet with your executed contract. This proposal is subject to Becker Arena Products, Inc. Standard Terms and Conditions and Limited Warranty and may be withdrawn without penalty at any time before contract execution. If accepted, please sign, and return this copy to Becker Arena Products. When approved and signed by one of our officers a fully executed copy will be forwarded for your records. This proposal is subject to change, withdrawal, or cancellation until accepted by you. If Becker Arena Products, Inc. have not received your acceptance within 60 days from the date hereof, this proposal shall automatically expire. Becker Arena Products, Inc. retains a security interest in all products covered in this agreement until all payment terms have been met. In addition, the purchaser agrees to sign any additional documents for Becker Arena Products, Inc. to perfect its security interest in the products. Proposal/Contract # Burich Arena Rubber Flooring r1 is accepted with initialed options: Purchaser Signature Title Print Name Date #33350 Sourcewell ID Becker Arena Products, Inc. _VP of Sales and Operations Title _Jeff Brosz Print Name Date #120320 - ATH Sourcewell ID beckerarena.com Page 3 BECKER ARENA PRODUCTS INC. STANDARD TERMS AND CONDITIONS OF SALE - EFFECTIVE JANUARY 2021 1. Definitions. In these terms -"Seller" means the seller of the Goods as defined herein; "Buyer" means the entity purchasing the Goods, including any successors thereof, "Goods" means the goods, products and materials manufactured, imported, supplied and/or delivered for or by Seller to Buyer, as such were approved by Seller in reply to Buyer's order and accordingly listed in the Approval of Order; "Approval of Order", in respect of any Buye is order, means the instrument issued by Seller, bearing the same reference number of such order and specifying, among any other terms, the items of Goods, including their respective price and quantity, which shall be supplied to Buyer upon such order; "Contract" means the contract for the supply of Goods which have been ordered by Buyer and specified in Seller's Approval of Order, which contract is concluded based on these Terms and Conditions of Sale unless otherwise specified in the Approval of Order. 2. Payment. Payment for Goods shall be due on or prior to the delivery date of Goods and no discount may be taken. Payments received afte r the due date thereof shall bear a service charge from their due date, at the maximum lawful interest rate applicable, and if none —at the annual rate of 5% above the base rate from time to time of the central bank of the place of Buyer's incorporation. All payments shall be made to Seller's designated bank account in the same currency and for the same amounts as specified in the Approval of Order. 3. Prices, Duties and Taxes. Prices specified in the Approval of Order are net, excluding packaging, and shall be deemed Ex -works (Incoterms 2000 as amend ed). Prices are based, inter alia, on production costs for supplies, labor, deliveries, duties, and services current on the order date. In the event of material increase in any such costs, Seller reserves the right either to adjust the prices for Goods accordingly, or to cancel any certain part ofthe sales relating to undelivered Goods. Duties, taxes, fees, levies and other compulsory payments applicable to the sale of Goods any time, as well as freight, express, insurance and delivery charges, shall all be borne and paid in full by Buyer, unless otherwise expressly stipulated. 4. Delivery. Delivery dates noted on the Approval of Order are estimates only, and are not guaranteed, and are all subject to adjustment as determined by the Seller acting reasonably. The acceptance of shipment by a common carrier or by any licensed public truckman sha II constitute proper delivery. Risk associated with the Goods shall pass to Buyer on delivery or with the passing of title in the Goods, whichever occurs first; provided however, that where delivery is delayed due to circumstances caused by or within the responsibility of Buyer, risk of loss shall pass to Buyer upon Seller's notification that Goods are readyfor dispatch. 5. Retention of Title. Title shall pass to Buyer only upon full payment by Buyer for the Goods and following payment of any other outstanding debt by Buyer to Seller. Buyer shall, at Seller's request, take any measures necessary under applicable law to protect Seller's title in the Goods, and lawfully notify Buyers present or potential creditors of Seller's title on and interest in the Goods. Buyer acknowledges that so long as title has not been transferred in the Goods, it holds the Goods as bailee and fiduciary agent for the Seller and shall safely and securely store and keep the Goods separate and in good condition, clearly showing the Sellers ownership ofthe Goods and shall respectively record the Sellers ownership ofthe Goods in its books. Notwithstanding the above, Buyer may use Goods for its own use, or sell Goods, as fiduciary agent for the Seller, to a third party in the normal course of business by bona fide sale at market value, whereby proceeds of such usage or sale of Goods, as the case may be, shall, to the extent ofthe amount being owed by Buyer to Seller at the time of receipt of such proceeds, be held by Buye r on trust for Seller and specifically ascertained, until payment in full for all payable debts by Buyer to Seller. 6. Warranty. a) If applicable, Seller warrants that Goods as set out in the warranty applicable thereto given by Seller to Buyer, subject always to the terms and conditions thereof, and subject to use, storage, and application thereof in accordance with and based on Seller's standard tolerances, instructions of use and recommendations. b) Unless otherwise restricted by mandatory applicable law, THE WARRANTY SET FORTH HEREIN IS EXPRESSLY IN LIEU OF ALL OTHER WARRANTIES, WHETHER EXPRESSED OR IMPLIED, INCLUDING, WITHOUT LIMITATION, ANY AND ALL WARRANTIES OF MERCHANTABILITY, QUALITY AND FITNESS FOR USE AND FOR PURPOSE, ANY ADVICE AND RECOMMENDATION AND ANY OBLIGATIONS OR LIABILITIES WHICH MAY BE IMPUTED TO SELLER, ANYAND ALL OF WHICH ARE HEREBY EXPRESSLY DISCLAIMED, DENIED AND EXCLUDED. BUYER EXPRESSLY AGREES THAT NO WARRANTY THAT IS NOT SPECIFICALLY STATED IN THIS AGREEMENT WILL BE CLAIMED OR OTHERWISE ADHERED TO BY BUYER AND/OR BY ANYONE ACTING ON BUYER'S BEHALF AND/OR BY ANYONE DERIVING THE LEGALITY OF ITS CLAIM FROM BUYER, NOR THAT WILL ANY SUCH WARRANTY BE VALID. SELLER NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT, ANY OTHER LIABILITY IN CONNECTION WITH THE SALE, USE OR HANDLING OF ANY AND ALL GOODS SPECIFIED OR CONTEMPLATED BY THIS CONTRACT. NO WARRANTY IS MADE WITH RESPECT TO ANY OF THESE GOODS WHICH HAVE BEEN SUBJECTTO ACCIDENT, NEGLIGENCE, ALTERATION, IMPROPER CARE, IMPROPER STORAGE, IMPROPER MAINTENANCE, ABUSE OR MISUSE. 7. Claims and Liability. a) Unless Seller shall within 30 days after delivery of the Goods, receive from Buyer written notice of any matter or thing by reason whereof it is alleged that Goods are not in accordance with the Contract, Goods delivered shall be deemed to have been supplied, delivered and accepted in all respects in full conformity with the Contract and Buyer shall be entitled neither to reject the same nor to raise any claim for damages or for other remedy in respect of any alleged negligence and/or breach of warranty and/or any condition. b) In any claim, brought subject to the conditions above, Buyer must prove to the satisfaction of Seller that it followed Seller's instructions for use, care, storage, maintenance, handling, and application ofthe Goods. c) Unless otherwise specifically restricted by mandatory applicable law, Seller's liability under any claim and in connection with any possible allegation, whether based on negligence, contract, or any other cause of action, shall, ifthe Seller shall be liable hereunder, be limited to either (i) the replacement ofthe Goods or the supply ofequivalent goods; (i i) the repair, or payment ofthe cost of repair, of the Goods; or (iii) credit in an amount equal to the purchase price specified in Seller's pertinent invoice, or in an amount of equivalent goods, all at Seller's sole option. Buyer acknowledges that the remedy available to him as specified herein, is in lieu of any remedies that may be otherwise available to him, now or in the future, whether in law or in equity, relatingto any loss ordamage, whether directly or indirectly, arisingfrom the purchase and/orthe use of Goods, including without limitation, any actual or contingent damages, loss of production, loss of profit, loss of use, loss of contracts or any other consequential or indirect loss whatsoever, whether pecuniary or non -pecuniary, and it is acknowledged and agreed by Buyer that in no circumstances shall Seller be liable for any such damages. Should any limitation on Seller's liability hereunder be held ineffective under applicable law, than Seller's liability shall in any event be limited to the minimum amount of damages to which Seller may limit its liability, where such is greater than the purchase price as specified in Seller's pertinent invoice. Additionally, any action against Seller must be commenced within one year after the cause of action accrues. d) Buyer, for himself and for any other party which may claim either under or through Buyer, or independently of Buyer, including Buyer's employees, directors, officers, representatives and personnel, shall indemnify and hold Seller harmless, from and against any claim or liability for damages in any way relating to the supply or use ofthe Goods, including claims for negligence and including but not limited to, any claim in connection with the design, manufacture, use, care, storage, delivery, application or maintenance of any Goods sold hereunder, whether alleged to have been committed by Seller or by any other person whatsoever. Buyer's undertaking as specified in this subsection shall extend and inure to the benefit of Seller and of Seller's successors at anytime, as well asto Seller's personnel, representatives, managers, directors, and officers. Nothing contained herein shall take effect to exclude or limit liability where liability may not be excluded or limited under applicable law, including, without limitation, for death, personal injury, and fraudulent misrepresentations. e) Any and all warranties, undertakings, guarantees, or assurances provided herein by Seller, are specifically limited to Buyer herein, and not imputed by Seller, whether directly or indirectly, expressly, or impliedly, to any other person or entity, including any subsequent buyer or user, bailee, licensee, assignee, employee and agent of Buyer. S. Default. Upon failure of Buyer to pay any amounts due to Seller, or in the event of any breach or anticipated breach by Buyer of any Contract with Seller, or if Buyer shall either (i) become insolvent, (ii) call a meeting of its creditors, or (iii) make any assignment for the benefit of creditors, or if (iv) a bankruptcy, insolvency, reorganization, receivership or reorganization proceeding shall be commenced by or against Buyer, then, in each such occasion, Seller may, at its sole discretion, opt beckerarena.com Page 4 to (1) cancel this and any other Contract with Buyer (without waiving any of Seller's rights to pursue any remedy against Buyer); (2) claim return of any Goods in the possession of Buyer, the title of which has not passed to Buyer, and enter Buyer's premises (or the premises of any associated company or agent where such Goods are located), without liability for trespass or any alleged damage, to retake possession of such Goods; (3) defer any shipment hereunder; (4) declare forthwith due and payable all outstanding bills of Buyer under this or any Contract; and/or (5) sell all or part of the undelivered Goods, without notice at pu blic and/or on private sale, while Buyer shall be responsible for all costs and expenses of such sale and be liable to Seller for any shortfall in the discharge of the amounts due to Seller. 9. Independent Delivery. Each delivery of Goods shall (without prejudice to Seller's rights under clause 8 hereinabove) be considered a separate contract and the failure of any delivery shall not vitiate any contract as to deliveries of other Goods and payment therefor. 10. Cancellation. Orders manufactured in whole or in part, pursuant to Buyer's specifications, may not be cancelled except with Seller's prior written consent, on terms which will compensate Sellerfor any resulting losses. 11. No -Assignment. No rights or obligations of Buyer arising out of this Contract may be assigned without the express prior written consent of Seller. 12. Force Majeure. Should Seller be prevented from effecting deliveries ofthe Goods or any ofthem by reason of either an act of god, insurrection, riot, war hostilities, terror attacks, warlike operations, piracy, arrests, restraints or detainments by any competent authority, strikes or combinations or lock -out of workmen, fire, floods, droughts, earthquakes, permanent or temporary delay or inability to obtain labor, material or services through Seller's usual and regular sources, or any other circumstances (whether of a nature similar to those specified, or not) beyond the absolute control ofthe Seller, then, in each such cases, the obligation ofthe Seller to effect deliveries hereunder shall be suspended until after such prevention shall cease to continue. Should any deliveries under this Contract be suspended under this clause for more than 90 days —either party may withdraw from this Contract and be relieved from any liability; provided however, that Buyer shall nevertheless accept delivery and pay for such Goods once the Seller is able to deliver in accordance with the period(s) of shipment named in this Contract. Seller shall not be liable for, and be relieved from, any loss or damages of any kind resulting from the causes mentioned hereinabove. 13. Advice. Any provisions specified or implied by herein or elsewhere notwithstanding, any advice, recommendation, information, assistance or service provided by Seller in relation to the Goods or in respect of their use or application is given in good faith, shall be deemed accepted by Buyer without imputation of any liabilityto Seller, and it shall be the responsibility of Buyer to confirm the accuracy and reliability of the same in light of the use of which Buyer makes or intends to make of the Goods. 14. Entire Agreement. This Contract merges the entire terms and conditions for sale of the Goods. In the event of any conflict between the terms herein and any provisions included in the Approval of Order, the latter shall govern and prevail. Subject to the foregoing, nothing specified in, or referred to by, any other document, record or instrument whatsoever, which relates to and/or which otherwise subsists in connection with the sale of Goods herein, whether expressly or impliedly, including any written order, request or other standard or specific terms of any entity, shall or may be interpreted to attribute to Seller and/or to Seller's affiliates or representatives (i) any liability, obligation, commitment and/or undertaking, and/or (ii) any waiver in connection with or ofany right, whether contractual, proprietary, in -person am and/or equitable, including but not limited to, any and all intellectual property rights in connection with the Goods, which are and shall always remain in the Seller's exclusive and complete ownership under all circumstances whatsoever, notwithstanding any sale of Goods hereunder and whetherthe Goods shall be standard Goods or manufactured to a specific order. No modification or waiver of any provision hereof shall become valid and effective except upon a written instrument duly signed beforehand by Seller. No waiver by either party of any default ofthe other party shall be deemed a waiver of any subsequent or other default. If any provision of this Contract becomes or is declared by a court of competent jurisdiction to be illegal, unenforceable, or void, the balance of this Contract shall continue in full force and effect without the provision. 15. Law and Arbitration. This Contract shall be governed by and construed in accordance with the laws of the state of Seller's incorporation. Any disp ute arising out of or in connection with this Contract shall, if so, determined by the Seller, be finally settled by arbitration in accordance with the Rules of Conciliation and Arbitration of the International Chamber of Commerce ("ICC"), as shall be in effect from time to time, and if so determined, the balance ofthis Section shall apply. The arbitration shall be held at such location in the state of Seller's incorporation as shall be determined by Seller, in its sole discretion. The arbitrator shall be mutually appointed by Seller and Buyer within 21 (twenty-one) days following a written demand for arbitration by either of the parties. Failing to reach an agreement regarding the nomination of an arbitrator, the head ofthe relevant ICC national committee (located in the Seller's country of incorporation; and absent such local committee in that specific country — the ICC UK Committee (www.iccuk.net)) shall appoint an arbitrator at the request of any ofthe parties, a copy of which request for the appointment of an arbitrator shall be provided bythe requesting party to the other party. Awards may be enforced in accordance with the 1958 New York Convention and judgment may be entered upon any award in any court having jurisdiction over the parties and/or their assets. The arbitrator's fees shall be paid by both parties in equal parts unless otherwise determined bythe arbitrator. This provision shall survive anytermination of any ofthe terms and conditions herein and shall be deemed to constitute an independent arbitration agreement between Buyer and Seller for all purposes and intents. Rubber Flooring A. Seller may choose whether or not to produce the material according to its production schedule. If they produce the material on schedule, it will be stored at Becker Arena Product's location of business and storage fees will be charged to the Purchaser at the rate of US $300 per week. All payments will be due according to the terms from the original ship date. If the Seller chooses to delay production to coincide with the new ship date, no storage fees will apply, and payment will be due according to the terms from the original ship date. If contract terms are paid in full prior to shipping, the time will start from the original ship date and not the adjusted ship date. B. A new shipping/installation date will be coordinated with Seller's installation department and confirmed with the Purchaser. The Seller will reschedule the installation for the next available date according to the Seller's installation schedule. In some cases, the site delay may cause additional charges. This includes, but is not limited to, wages, remobilization, and equipment rental, to be paid bythe Purchaser. C. If the Purchaser's site is not ready when the Seller's installation crew arrives, additional costs will be charged to the Purchaser. This includes, but is not limited to wages, travel, lodging, meals, equipment rental and changes in Becker Arena Product's installation schedule. D. Receive tiles in a careful manner to avoid any damage. Adhesives or surface preparation product containers shall be unbroken and labels intact until time of use. Prevent damage or contamination to materials by water, moisture, freezing, excessive heat, foreign matter or other causes. E. Materials should be stored on site with adhesives, etc., for at least 48 hours prior to installation (extreme cold or hot conditions may require additional time). Tiles should be removed from pallets and any loading/shipping constraint pressures be removed in order to acclimatize to room conditions. F. Work from all other trades must be complete, especially overhead trades, before installation can begin. Caution is required on site, as under no circumstances should the tiles be left bent, folded, stepped on or crushed, as this may destroy the material. Rubber tiles are susceptible to dimensional changes due to temperature and climate conditions. It is vital that site conditions remain constant beckerarena.com Page 5 Avoid exposure to direct sunlight as UV rays can alter appearance of colored rubber. 1. General Site Requirements. The following criteria must be met, or extra charges may apply, and delays will be incurred, if the site is not in compliance when Seller is ready to deliver and install the goods: The installation ofany resilient rubber flooring is only as good as the sub -floor it is laid upon. This is especially true when the flooring is glued down. Rough and uneven sub -floors can diminish the appearance, cause uneven top surfaces, and shorten the life span of such flooring. We therefore recommend proper preparation of such sub -floors as follows: A. Existing Flooring Do not install flooring over existing flooring. B. Wood Floors New wood sub -floors should be CDX exterior plywood installed smooth side up. All nails, staples or screw fasteners must be caulked, and surface sealed with epoxy sealant. Plywood should be acclimatized for a 48-hour period prior to installation of flooring tile. All wood sub -floors must be clean and dry of all dust, dirt, and previous floor finishes. Patch cracks, holes, and rough or uneven areas with an appropriate cement based leveling compound (such as Mapei Planipatch, etc) to manufacturers standards. C. Concrete Floors Ensure sub -floor is smooth and level to a tolerance of 3.2mm (1/8 in) in 1.8m (6 ft). Ensure concrete floors have cured for minimum 6 weeks. It is vital that a moisture test be completed prior to floor installation. Moisture is the single most significant factor that causes bonding failure to the sub -floor. Moisture tests must be performed on all concrete floors regardless of age and grade level. • Test shall be in accordance with ASTM F-1869 Standard Test Method for Measuring Moisture Vapor Emission Rate of Concrete Sub -floor Using Anhydrous Calcium Chloride. • One test should be conducted for every 92.9 m2 (1000 sqft) of flooring and the results do not exceed 2.27 kg (5 Ibs) per 92.9 m2 (1000 sqft) in 24 hours. The relative humidity must be below 75% • If test results exceed limitations or hydrostatic pressure exists, the installation must not proceed until the problem has been corrected or an approved vapor barrier underlayment is installed. Unless otherwise noted • All test results must be kept on file and be accessible upon request. • If lightweight concrete has been used in construction DO NOT use the F1869 test. • Use ASTM F2170, the Relative -Humidity Test, as an alternate in these cases. • If poured -gypsum underlayment has been used, check with the underlayment manufacturer on how to test for dryness. Never use calcium chloride testing with gypsum underlayment. • Ensure existing concrete floors are clean, dry and smooth. • Remove any wax, paint, varnish, adhesive or any other material that would prevent proper bonding of adhesive. • Repair any low spots with a cementitious based latex patch mix. • Fill and smooth any rough or porous concrete sub -base prior to installing flooring. • If concrete sealers (not recommended) have been applied, two-part solvent -free floor adhesive must be used. • Concrete and Floor Work: All concrete work is to be completed and allowed to cure, according to job specifications and/or flooring contractors requirements, before the date installation is scheduled to begin. D. Concrete Floors with Radiant Heating System Floor surface temperature must not exceed 24°C (75°F) during normal operation. If, upon arrival, the concrete is inspected and does not meet the specifications for moisture, levelness or flatness the following will occur: 1. Seller's Representative will determine if floor can be altered, adjusted to achieve desired requirements for the installation. If so, the additional time and materials to do this will be paid by the Purchaser. A change order must be filled out by the Seller's Representative and signed by the Purchaser before any work commences. 2. Ifthe material cannot be installed due to poor concrete surface, the Purchaser will be responsible forfixing the surface to meet flooring installation requirements. All associated costs for this are the sole responsibility ofthe Purchaser. 3. The Seller will accept contracts that are retrofit projects with the understanding that the condition of the underlying concrete work meets the requirements stated above. If, after removal ofthe existing materials, the concrete does not meet these conditions, points "1" and "2" from above will apply. 2. Walk Through Inspection. When Seller's work is complete or near complete, Purchaser or the Purchaser's Representative (including general contractors and architects) must be available for a final walk-through inspection with the Seller's Representative. Any parties who do not attend the walk through will forfeit their right to submit punch list items. Afinal punch list of items to be completed or repaired will be prepared as a result of this walk through. Any item not included on the final "punch list" will not be the responsibility ofthe Seller unless it is covered by the Seller's Warranty. 3. Material Check -in. (Installation supervision and supply only contracts) The Purchaser shall be responsible to verify the shipment for quantities and any damage caused from shipping for jobs that include installation supervision or are supply only. Any quantity variances and/or damage must be noted and reported to the Project Manager by filling out the Material Check -in Form and faxing it to the Project Manager. Missing/damaged items must be reported within 24 hours of receipt to receive credit. All boxes will be clearly marked by the Seller. The Ship list will clearly identify the contents and quantities of the shipment. It is the responsibility of the Purchaser to verify that all box numbers in the hardware crate are accounted for, not to open and count each individual item in a box. The Purchaser must count anything that is not boxed. beckerarena.com Page 6 MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, December 17, 2025 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Secretary Don Martinez; Commissioner Kathy Silvernale; Commissioner Tom Lambert; GM Jeremy Carter; Attorney Marc Sebora: Absent: Vice President Troy Pullis; 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez second by Commissioner Lambert to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Electric Division Operating expenses increased due to Solar Array Repairs of $14K, MPCA Fees of $11 K and Unit 7 Repairs of $32K. Natural Gas Division Operating expenses also show an increase due to CIS Survey of $30K, Risk Assessment of $6K and Heartland Corn Materials of $14K. GM Carter reviewed wholesale costs, hedging and spot market pricing along with the Cash Balance. Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — i. Getting ready for next year on Street projects ii. Busy year coming up on Construction b. Divisions i. Dan Lang, Engineering Services Manager — 1. Hutch Substation Update ii. Dave Hunstad, Electric Transmission/Distribution Manager — Absent iii. Mike Gabrielson, Production Manager — 1. Continuing to work with GE regarding Unit 1 2. Working on water leak at Plant 1 cooling tower iv. Jared Martig, Financial Manager — Nothing to Report v. Byron Bettenhausen, Natural Gas Manager —Absent c. Human Resources — Angie Radke - i. Working on Year End items ii. Pay Equity Report will be in Jan Packet d. Legal — Marc Sebora — i. Nothing to report e. General Manager — Jeremy Carter — Nothing to report 6. Policies a. Review Policies No changes recommended at this time 7. Unfinished Business 8. New Business a. Approve 2026 Non -Union Pay Grid Adjustment GM Carter presented Approval of 2026 Non -Union Pay Grid Adjustment. GM Carter reviewed the statistical findings along with stating that the pay grid customarily matches the Union contract that has been put in place. Motion by Commissioner Martinez, second by Commissioner Silvernale to Approve 2026 Non -Union Pay Grid Adjustment. Motion carried unanimously. b. Approve 2026 Electric and Natural Gas Operating Budgets & 5 Year CIP GM Carter presented Approval of 2026 Electric and Natural Gas Operating Budgets and 5 Year CIP. At the November 26, 2025, Budget Commission meeting, a high-level overview of the 2026 budgets were reviewed and discussed in detail. Since that time, there have been four amendments to the preliminary budget that include: 1) Suspension of using Rate Stabilization Funds in 2026 in the electric division, 2) Suspension of providing Fuel Cost Adjustment credits in the natural gas division, 3) Adding $44K for a Cost of Service Study in 2026 and, 4) Adding $10K for the Compensation Study. The current budget reflects a 4% grid shift for non -union employees and a general wage adjustment of 4% for union members. Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve 2026 Electric and Natural Gas Operating Budgets and CIP. Motion r. carried unanimously. c. Approve Cost of Service & Rate Design Study with UFS GM Carter presented Approval of Cost of Service & Rate Design Study with UFS. HUC has identified that performing a COS study every 5 years is critical to ensure adequate revenue requirements are met to conduct HUC business in a proper fashion. If circumstances warrant a COS study be completed earlier than every 5 years a recommendation would be brought to the commission for consideration. The last COS study was conducted in 2022 using 2021 & 2022 financial and operation information as part of the test data. The COS study proposal is to use the consulting firm UFS, which has been used in the last several studies for HUC. The proposal amount has been added to the 2026 budget. Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve Cost of Service & Rate Design Study with UFS. Motion carried unanimously. d. Approve Commercial Solar Agreement with Cedar Creek Energy e. Approve Solar PV Agreement with Apadana Energy f. Approve Solar PV Agreement Ziegler Energy Solution g. Approve Solar PV Agreement with Apadana Energy h. Approve Solar PV Agreement Ziegler Energy Solutions GM Carter presented Agenda items 8d-8h together. Back on September 28, 2025, HUC entered into an agreement with Energy Management Solutions to help with the application process for Solar on Public Buildings Grant Program. The State will reimburse 70% of the total costs and 30% will be reimbursed by the Federal Government. HUC is still in the review process with the State, and the next step is to have an agreement signed with the solar developer. The agreement is contingent on being awarded the Grant for the project. Once the Grant is awarded, HUC will need to send a 10% down payment by December 31, 2025, to initiate the project. GM Carter reviewed the buildings for each agenda item. Item 8d is for the Main Office Building, Item 8e is for the Inventory Building, Item 8f is for Plant 1, Item 8g is for the Cold Storage Building, and 8h is for Plant 2. Discussion was on held on the size and cost for each building, total savings amount, cost to HUC if Federal grant money is not received and why multiple vendors are being used. HUC received a letter from the State on December 15, 2025, stating the 70% will 3 be awarded. Motion by Commissioner Martinez, second by Commissioner Lambert to Approve items 8d-8h. Motion carried unanimously. i. Approve Plant #2 Substation Load Study with DGR. Mr. Lang presented Approval of Plant #2 Substation Load Study with DGR. HUC staff is recommending to enter into an agreement (Task Order #11) with DGR Engineering to study the anticipated 20MW load to be added to the Plant #2 Substation. DGR will review HUC's design as well as the relay settings presently in place at the 3M and Plant #2 Substations to ensure proper operation with the additional load. Motion by Commissioner Silvernale, second by Commissioner Martinez to Approve Plant #2 Substation Load Study with DGR. Motion carried unanimously. j. Approve Plant #1 Substation 69-115kV Conversion Task Order #9= Amendment #1 with DRG. Mr. Lang presented Approval of Plant #1 Substation 69-115kV Conversion Task Order #9 — Amendment #1 with DGR. In February of 2025 HUC entered into an agreement (Task Order #9) with DGR Engineering to evaluate the Plant #1 Substation 69 to 11 RV conversion as part of the Willmar Line 11 RV rebuild project and develop the preliminary substation design and cost estimate. Amendment #1 will direct DGR to begin the process of developing a transformer specification which will be used for bid solicitation. Motion by Commissioner Martinez, second by Commissioner Silvernale to Approve Plant #1 Substation 69-115kV Conversion Task Order #9 — Amendment #1 with DGR. Motion carried unanimously. k. Approve Paid Family Medical Leave (PFML) Policy Ms. Radke presented Approval of Paid Family Medical Leave (PFML) Policy. HUC is looking to implement a new Organizational Policy to both the Union and Non -Union Policy Handbooks. The Organizational Policy addresses the new MN state requirements that go into effect on 1/1/2026 as it pertains to MN Paid Leave (MNPL). HUC was approved by the State to go with an Approved Private Insurance Carrier at a rate of .423 vs the State's .88 rate. The PFML rate of .423 4 will be split 50/50 between ER and EE. Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve Paid Family Medical Leave (PFML) Policy. Motion carried unanimously. President Cheney added item 8m. m. Approve Customes Power of Attorney Mr. Martig presented Approval of Customes Power of Attorney. In August, HUC placed an order for actuators from GenSys in Germany. The actuators were to be delivered to HUC but ended up weighing too much and have been stuck at the airport in customs for the past month. After conversations, HUC discovered that a Customs Broker is needed in order to have the actuators released. Pro Commerce International Logistics is the sister company of Saia LTL Freight who Staff has been working with. The process requires a power of attorney to be signed for Pro Commerce International Logistics to conduct customs business on HUC's behalf. Best estimated price is $250 for custom broker, $125 for warehouse fees and $150 for shipping. HUC is not sure if any tariffs will be applicable. Motion by Commissioner Lambert, second by Commissioner Martinez to Approve Customes Power of Attorney. Motion carried unanimously. I. Conduct the Performance Review of Hutchinson Utilities Commission General Manager Pursuant to Minnesota Statute 13D.05 Subd. 3(a) President Cheney introduced the agenda item, the General Manager's annual performance review. President Cheney advised GM Carter that he has the option to have the performance review conducted as either an open session or a closed session of the Utility Commission. GM Carter indicated his decision to have the review as part of a closed session. President Cheney entertained a motion to go into closed session to conduct the twelve-month (annual) performance review as permitted under Minnesota Statute 13D.05, Subdivision 3(a). Motion by Commissioner Lambert, second by Commissioner Martinez to go into closed session to conduct the General Manager's performance review. The motion passed unanimously. The Commission then proceeded into a closed session at 3:39 p.m. 5 Hutchinson Utilities Commission Summary of Closed Meeting Proceedings General Manager Performance Appraisal Wednesday, December 17, 2025 On December 17, 2025, the Hutchinson Utilities Commission conducted a closed meeting for the annual performance appraisal for General Manager, Jeremy Carter. Individuals present included General Manager Jeremy Carter, Commission Members Matt Cheney, Don Martinez, Kathy Silvernale, and Tom Lambert, Attorney Marc Sebora, and Administrative/HR Coordinator Angie Radke. Mr. Carter exercised his right to close the proceedings to the public as permitted under Minnesota Statute 13D.05, Subdivision 3(a). Motion by Lambert, second by Martinez to go into closed session to conduct the General Manager's performance review. The motion passed unanimously. The Commission then proceeded into a closed session at 3:39 p.m. The Commission reviewed Mr. Carter's performance for the current calendar year. The review is required per the terms of the employment contract in place between the Hutchinson Utilities Commission and General Manager Carter. Mr. Carter's performance was evaluated in the following areas: Organizational Management, Fiscal/Business Management, Program Development, Relationship & Communication with the Commission, Long -Range Planning, Relationships with Public & Outside Organizations and Overall Performance Ranking. The consensus of the Commission is that Mr. Carter's cumulative performance for the review period was found to be 4.03 on the rating scale of 0 — 5, and per the Hutchinson Utilities Commission, is outstanding on the ratings scale. The employment contract between Hutchinson Utilities and Mr. Carter indicates that salary increases for the General Manager are subject to the provisions of the Compensation Plan section of the Hutchinson Utilities Commission Exempt Employee Handbook. Motion by Silvernale, second by Lambert to close the closed session. The motion passed unanimously. The Commission moved back into open session at 4:30 p.m. Motion by Lambert, second by Martinez to approve a 5% salary increase according to the compiled results of the GM Review. The motion carried unanimously. Motion to adjourn by Lambert, second by Silvernale. The motion carried unanimously, and the meeting adjourned at 4:31 p.m. � Don Martinez, Secret 1 ATTEST:.` V� Matt Cheney, President 0 Parks, Recreation & Community Education Advisory Board Meeting Minutes December 1, 2025 Members present were Liz Stearns, Margo Kaping, Eric Thovson, Ann Lamecker, Chad Czmowski, and Steve Kropp. Staff present Lynn Neumann, Leslie Alberts. Chad Czmowski called the meeting to order at 5:15 pm. Liz Stearns moved to approve the November 3, 2025, meeting minutes. Ann Lamecker seconded the motion. The minutes were approved. Old Business Library Square Fountain Update o Previous contractor walked away from the project. Has been paid for all work completed to this point. o City working with a new contractor to get the fountain complete by end of winter. o Celebration for re -opening of Library Square fountain and river fountain taking place in the spring of 2026. Roberts Park Lighting Project Update o Electrician tested underground wiring and found it to be bad. Installer didn't initially bid underground wiring work. o SLA (Sports Lighting Authority) suggested the City get sealed quotes to replace underground wiring. o Sealed quotes will be opened December 11. o No decision has been made to replace the wiring at this point. New Business MDE Community Education Report o This report goes out every year to the state. o Generic report identifying general program information, statement of assurance, programs offered, facilities and highlights. Pickleball at Recreation Center o Email was sent to all users re-establishing rules and policies for open gym versus pickleball. o Need to leave west side available during open gym since PRCE received grant through Hutchinson Health sponsoring free youth open gym. o No pickleball during indoor playground. Campground Host Operations for 2026 o Currently working with HR to finalize job description. o Host would occupy full hook up site #1 through entire camping season and events. This is the least rented site and the most visible for campers. o Duties would include: greet & check campers in, fee compliance, liaison to HPD, light cleaning and restocking of the restrooms, and grounds. o Potential to leave restrooms on west end of campground open 24/7 if host was present. o Future consideration would be reopening kayak rentals along with selling firewood. Meeting Schedule for 2026 o Will meet January 5, 2026. o February meeting will get pushed to 2/9/26 due to scheduling conflicts. Board Member Items • Park Elementary Rink flooding: Parks will begin flooding this week with the cold weather. Hoping to have up and running by Christmas break. • Kiwanis Warming House: checking with Parks to see when this will be opening for the sledding season. • Open Skating: comments made it has been well attended with roughly 60-70 patrons over the past couple weekends. • Bluff St/Hwy 7 intersection — concrete shelf area: question asked about who maintains this piece. Will check with Sara Witte in Parks. Asked to add flowers or shrubbery to "spruce it up." • Hwy 7 sidewalk by Utilities: question asked about who maintains this or if anyone can spray for weeds along this area. Will check with Parks. • Park Elementary Playground: Question was asked if there was a way to make the ADA swing wheelchair accessible. Material for Poured in Place is expensive. Currently use wood chips that are ADA compliant. Any monies that need to be raised to complete this would need to be fundraised, donated, etc. • Emergency Response Notifications for early morning activities: Question was asked how are we communicating with users that signed up for early morning lap swim in the event of school closures. PRCE to follow up with Amy Scheele in Community Education. Adjournment • Next meeting is January 5, 2026 - Location TBD Eric Thovson moved to adjourn, and Margo Kaping seconded the motion. The meeting adjourned at 6:18pm. Parks, Recreation & Community Education Advisory Board Meeting Minutes January 5, 2026 Members present were Margo Kaping, Eric Thovson, Ann Lamecker, Chad Czmowski, Kyle Wendling, Josh Kamrath, and Steve Kropp. Staff present Lynn Neumann, Leslie Alberts. Kyle Wendling called the meeting to order at 5:15 pm. Steve Kropp moved to approve December 1, 2025, meeting minutes. Margo Kaping seconded the motion. The minutes were approved. Old Business Roberts Park Lighting Project Update o City Council approved the underground wiring at $119,651. o Killmer Electric was awarded the underground wiring work. o Starry Electric will continue with their original work, installing the new Musco Lighting Equipment and Poles. o Contracts have been signed with both contractors to complete the work. o Work must be completed by April 2026. o Life expectancy is roughly 30-40 years for the new wiring. Campground Host Operations for 2026 o City Council approved a campground host. o Occupy site #1 for the duration of the camping season. o Having a host will cut down on overtime labor costs by the Parks staff. o Working on the job description for the position. New Business AFS Park Sign o New signage will be installed at AFS Park in honor of Jay Beytein. o Signage will include the names of students who participated in the program, AFS Meaning, and a write-up of Jay Beytein and his contribution to the program. o Crow River Signs completed a mock-up of the sign. Maintenance -free materials will be used, and the panels can be changed out. o Landscaping around sign will be completed by Parks staff with pavers and grasses. o Hutchinson Community Foundation needs to approve the final design. o Community Foundation has funded the project. Basketball Court Proposal — HYBA/JC Women's Park o HYBA has raised funds to install basketball courts at JC Women's Park. o Project has been added to the CIP plan for next year. o Larson Engineering will be preparing estimates and designs. o There is an existing survey that we can utilize, which will save on the initial design and engineering costs. o Public Works is looking into adding angled on -street parking to that area to help with traffic congestion. Greater Minnesota Transportation Alternative Grant o Joint project between the City of Hutchinson and ISD423. The school district has written a letter of support as well as the City Council. o This is the 3d consecutive year applying for the grant. o Project would be 8th Avenue — connecting the neighborhood NE of the Middle School, going west toward Tiger Elementary, intersecting the existing asphalt trail, and wrapping around Tiger Elementary to the front doors. o This was identified in 2014 as part of the safe routes to school plan. o There is a local match for $45,000. Local match will be covered by the city and the school district. Total project cost: $228,600. Prairie Restoration Grant o Closed out last year's grant money with purchase of seeds, prairie burns, etc. o Will reapply this year for another $50,000 grant. Safe Routes to School o Blake Barnard applied for a grant of $160,000 of federal funding for Safe Routes to School. o These monies will be used for signage, sidewalks, and trails to help kids get to school safely. o The committee is working on developing a new comprehensive safety action plan. Park Elementary Rink Update o Ice is ready to go! (Weather -dependent) o Parks will begin to flood Northwoods Park. o The warming house will be open this Thursday, January 8. Bike Fleet o Hutchinson Health Foundation has granted $1,125.00 to be utilized for maintenance. Dollars have already been spent in 2025. o Outdoor Motion has been working with PRCE to help with maintaining the bikes. Summer Seasonals for 2026 o PRCE beginning to hire seasonal workers o Positions include park maintenance workers, lifeguards, concession workers, and swim instructors. Open Swim at Carlson Pool o FREE! Hutchinson Health is sponsoring again for 2026. Projects for 2026 o Library Square Fountain: winter work to commence for completion by spring. o North Park: Ordered/purchased new equipment. It will be installed after school is done in June and completed by the start of the 2026 school year. o AFS Sign installation o Roberts Park lighting: completed by April 2026. o Burich Arena West Rink: HVAC to be installed this week. o Event Center: letter of intent has expired with Hutchinson Health. o Renewal of Sales Tax o Renewal of pavers at Veterans Memorial Park: leadership group to help. o Update Parks/Trails Maps: SHIP to assist with cost. o Sponsorships/Agreements with various groups on new projects. o Solar projects approved by City Council: state and federal funding. Civic Arena, Recreation Center and Parks garage are a part of this, along with some other city facilities. Board Member Items • Bluff St/Hwy 7 intersection: interest was brought up to potentially put a mural on that wall and improve the landscaping in that area. Adjournment • Next meeting is February 11, 2026 - Location TBD Steve Kropp moved to adjourn, and Margo Kaping seconded the motion. The meeting adjourned at 6:13 pm. 2025 Motor Vehicle Recap Received reimbursements through SWIFT from the state for select" no fee" transactions. (due mid -October, finally paid in December.) US Passport agency again declined our request to be an accepting agent Same day issuance of standard DL's was discontinued Kiosks are expanding into Cub Food locations across Minnesota Hired part time clerk to keep the office fully staffed. We await the BCA background check to be completed so she can complete title certification, duplicate titles, driving records, crash reports and complete DL training for Real and Enhanced licenses. Completed "bucket training" for drivers licenses Delivery service from MinnCorr has changed and now we are receiving plates on pallets that are left on sidewalks, doorways, etc. with no concerns for security. LoginMN wants DMV offices to provide this service to their customers. We would then send an itemized bill to St Paul and they would reimburse the deputies through SWIFT. The process for this is still being ironed out legislatively with DIPS and MDRA input. Implement new federal requirements for CDL drivers to renew or apply for their DUs Goals for 2026 Prepare and train for the new DNR system rollout which has been delayed until2026 Continue to stay current with online monthly training videos Support MDRA in their goal to capture fees for online E-titling and DL renewals if either are passed through legislation. Support MDRA to lobby for increased DNR filing fees. Rollout of the new system will involve more entry work for deputies. Waiting on testing and reports (daily,weekly,monthly) Complete training for my technicians to be able to fully back up my position, as I head toward retirement in 2027. Complete the DMV Policies and Procedures Manual Complete application and training for identity verification program through MNIT. 2025 Grand Totals: $5,741,605.46 City Fees: $401,920.42 Transactions: 49,684 Motor Vehicle Total: $5,297,303.51 City Fees: $261,411.14 Transactions: 47,178 Drivers License City Fees: $127,309.28 _ Passport Picture, Photos: I $1,290.00 Transactions: 86 DNR Total: _ $135,911.03 City Fees: $11,692.00 Transactions:2,192 FISH & GAME Total: $6,470.50 Fees: $218.00 Grand Totals: City Fees: Transactions: Total: City Fees: Transactions: City Fees: Photos: Transactions: Total: City Fees: Transactions: Total: City Fees. 2025 5-Year 2024 $5,834,295.21 $378,113.26 46404 Motor Vehicle $ 5,321,137.15 L $ 265,119-98 44,039 Drivers License $ 100,428.78 Passport Pictures $1,245.00 _ 83 DNR $ 129,349.30 _$ 11,120.50tTrn',ct,.ons 2,068: FISH & GAME $ 5,695.50 $ 199.00y End Recap Comparison 2023 2022 2021 Grand Totals: $5,934,520.51 City Fees: $304,631.67 Transactions: 46045 Motor Vehicle Total: $ 5,519,145.15 City Fees: $ 217,485.35 Transactions: 43,537 Drivers License City Fees: $ 73,477.07 Passport Photos: $ 1,485.00 Transactions: 99 Grand Totals: $5,506,867.90 City Fees: $285,221.20 Transactions: 44854 Motor Vehicle Total: $ 5,096,490.68 City Fees: $ 209,556.19 Transactions: - 41,887.00 Drivers License City Fees: $ 59,606.76 Passport Grand Totals: $5,177,80&24 City Fees: _ Transactions: _ Motor Vehicle Total: City Fees: Transactions: $265,603.94 38712 $ 4,812,118.70 $ 192,681.84 36,443 Drivers License City Fees: $ 60,095.50 Passport. _ Photos: $ 1,545.00 Transactions: 103 _DNR _ Total: _ $ 95,184.20 City Fees: $ 11,122.00 Transactions: 1,971 FISH & GAME Total:- $ 4,9City Photos: $ 2,430.00 Transactions: 162 DNR _ Total: $ 104,066.94 DNR Total: _ CityFees: $ 119,503.27 $ 13,384.50 Fees: $ 11,972.50 2,169 Transactions: FISH & GAME 2,509.00 al: Fees Transactions: FISH & GAME $ 6,676.75 $ 211.75 240 Total: City Fees: Transactions: $7,652.75 __ $ 243.75 296 City Fees: $ 159.50 Transactions: T 228 Transactions: 214 _ Transactions: 195 2025 Year End Recap MV-DL-Passports-DNR-Fish & Game 2025 1 2024 5,741,605.46 Grand Totals: $ Grand Totals: $ 5,834,295.21 City Fees: $ 401,920.42 City Fees: $ 378,113.26 Transactions: 49,684 Transactions: 46,404 Motor Vehicle Motor Vehicle State Total: $ 5,197,303.51 State Total: $ 5,321,137.15 City Fees: $ 261,411.14 City Fees: $ 265,119.98 Transactions: 47,178 Transactions: 44,039 Drivers License Drivers License City Fees: $ 127,309.28 City Fees: $ 100,428.78 Transactions: Transactions: Passport Passport Applications: Applications: Photos: $ 1,290.00 Photos: $ 1,245.00 Postage: Postage: Transactions: (Apps & Pi 86 Transactions: (Apps & PI 83 DNR DNR State Total: $ 135,911.03 State Total: $ 129,349.30 City Fees: $ 11,692.00 City Fees: $ 11,120.50 Transactions: 2,192.00 Transactions: 2,068 F&G F&G State Total: $ 6,470.50 State Total: $ 5,695.50 City Fees: $ 218.00 City Fees: $ 199.00 Transactions: 228 Transactions: 214 2025 2 Year Transaction Count Comparison JANUARY FEBRUARY MARCH APRIL MAY JUNE MID -YEAR TOTALS 2024 2025 M94 2025 2024 2025 2024 2025 2024 2025 2024 2025 2024 2025 Motor Vehicle/Drivers License 3837 3746 4204 4058 3970 4418 3981 5081 3894 4574 3697 3645 23583 25522 DNR 393 394 166 210 187 176 237 258 347 332 189 182 1519 1552 Fish & Game 8 22 4 6 26 21 38 28 44 66 23 14 143 157 Passport Photos 7 11 8 7 2 3 5 8 5 12 10 6 37 47 iotaiiransacnonsTor tneivionm 4245 41/3 4382 4Z81 4185 4618 4261 5375 4290 4984 3919 3847 25282 27278 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YEAR END TOTALS 2024 2025 2024 2025 2024 2025 2024 2025 2024 2025 2024 2025 2024 2025 Motor Vehicle/Drivers License 3331 3796 4181 4103 3401 3614 3166 3450 3136 2609 3241 4084 44039 47178 DNR 160 135 69 91 77 82 89 70 49 52 105 210 2068 2192 Fish & Game 6 20 7 7 16 8 12 11 15 12 15 13 214 228 Passport Photos 3 11 9 5 12 3 6 6 4 9 12 5 83 86 iotaiiransacnonsTor ineiviontn 3Suu 39b2 4Zbb 4ZUb 35Ub 3/U/ 3Z73 3537 3ZU4 Zb82 3373 4312 46404 49684 L M V V, Transaction Volume Transaction Account Type Transaction Total Transaction Count Renew Vehicle Vehicle Ownership $2,872,873.00 19,565 Issue a Credential Driver Record $417,521.25 9,715 New/Transfer Title & Regis Vehicle Ownership $1,173,970.69 3,401 Issue New Disability Parkir Disability Certificate $1,750.00 599 Scan Documents Driver Record $0.00 590 Add/Remove Liens Vehicle Ownership $7,013,50 473 Duplicate Title Vehicle Ownership $9,653.50 460 Replace Plate/Stickers/Reg Vehicle Ownership $6,242.50 365 Register a New Disability � Disability Certificate $0.00 305 CDL Medical Certificate Driver Record $0.00 254 Driver Registration Driver Record $0.00 228 Scan Documents Vehicle Ownership $0.00 185 Pay Reinstatement Fees Driver Record $0.00 167 Sold/Donated/Removed fr Vehicle Ownership $0.00 156 Change Vehicle Address/C Vehicle Ownership $0.00 128 Change Plates Vehicle Ownership $6,461.00 115 Request Crash Reports - E, Driver Record $540.00 110 Change/Correct Title and N Vehicle Ownership $4,228.72 73 Link Owner Vehicle Ownership $0,00 66 Credential Correction Driver Record $64.50 60 Change/Correct Registrati( Vehicle Ownership ($1,047.50) 48 Pay Account Balance Vehicle Ownership $0.00 26 Request a Driver/Vehicle R Driver Record $209.00 22 42 Rows $4,501,212.66 37,234 Transaction Account Type Transaction Total Transaction Count Mark Vehicle As Junked Vehicle Ownership $0.00 21 Request a New Photo Driver Record $0.00 20 Clear Salvage Inspection Vehicle Ownership $912.00 19 Mark as Held for Resale Vehicle Ownership $21.00 14 Add Registration Vehicle Ownership $476.00 8 Recreate Purged Title Vehicle Ownership $22.50 7 Scan Documents Disability Certificate $0.00 6 Pay Account Balance Driver Record $0.00 5 Issue Temporary Permit Vehicle Ownership $69.00 4 Repossession Vehicle Ownership $81.00 3 Correct Driver Registratior. Driver Record $0.00 3 Issue Minnesota Commerc Vehicle Ownership $151.00 3 Pay Reinstatement Fees Record Only $0.00 3 Request Driver Record Me Driver Record $0.00 2 CDL Domicile Document Driver Record $0.00 1 Request Driver Record Me Record Only $0.00 1 Update Qualifying Owners Vehicle Ownership $0.00 1 Scan Documents Record Only $0.00 1 Change Disability Address Disability Certificate $0.00 1 42 Rows $4,501,212.66 37,234 31) Or /7 ���