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cp07-10-2007 c
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AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JULY 10,2007
1. CALL TO ORDER - 5:30 P.M.
2. INVOCATION - Rev. Adam Krumrie, Shalom Baptist Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JUNE 26, 2007
(b) BID OPENING MINUTES OF JUNE 28, 2007
Action - Motion to approve as presented
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
I. FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2007
.
2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MAY
15,2007
3. HUTCHINSON AIRPORT COMMISSION MINUTES FROM MAY 17,2007
4. PLANNING COMMISSION MINUTES FROM JUNE 19,2007
5. BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2007
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13232 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY
2. RESOLUTION NO. 13233 -RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY
3. RESOLUTION NO. 13234 - RESOLUTION AUTHORIZING MAYOR AND CITY
ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH MN/DOT AERONA TUCIS TO
RECEIVE FEDERAL GRANT
.
4. ORDINANCE NO. 07-0464 - AMENDMENTS TO AN ORDINANCE ESTABLISHING THE
PUBLIC ARTS COMMISSION (SECOND READING AND ADOPTION)
5. ORDINANCE NO. 07-0465 - ZONING ORDINANCE AMENDMENT TO ADD SOLAR
STRUCTURES AND WIND ENERGY CONVERSION SYSTEMS AS EXCEPTIONS TO HEIGHT
LIMITATIONS (SECOND READING AND ADOPTION)
(c) CONSIDERA nON FOR APPROVAL OF SITE PLAN FOR CUSTOMER ELATION CALL CENTER ON
CITY COUNCIL AGENDA -JULY 10,2007
.
5TH AVENUE SE (APPROVE RESOLUTION NO. 13236)
(d) CONSIDERATION FOR APPROVAL OF SHORT-TERM 3 .2 MALT LIQUOR LICENSE FOR MCLEOD
COUNTY AGRICULTURAL ASSOCIATION AT THE MCLEOD COUNTY FAIRGROUNDS AUGUST
15 -19, 2007
(e) CONSIDERATION FOR APPROVAL OF SHORT-TERM 3.2 MALT LIQUOR LICENSE FOR ST.
ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 8 & 9, 2007 (FALL FESTIVAL)
(f) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR ST. ANASTASIA
CATHOLIC CHURCH ON SEPTEMBER 9,2007 (F ALL FESTIVAL)
(g) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO.1 -
LETTING NO.1, PROJECT NO. 06-01 (TH 7/15/22 RECONSTRUCTION)
(h) CONSIDERATION FOR APPROVAL OF AWARDING CONTRACT FOR 2007 NEIGHBORHOOD
MAINTENANCE MILLING AND BITUMINOUS PATCHING PROJECT
(i) CONSIDERATION FOR APPROVAL OF STATE OF MINNESOTA GRANT AGREEMENT FOR THE
HUTCHINSON DAM REPLACEMENT PROJECT
G) CONSIDERATION FOR APPROVAL OF REJECTING ALL BIDS FOR FARMERS' MARKET
PAVILION PROJECT
(k) CONSIDERATION FOR APPROVAL OF IMPOSING FEE FOR AUTOMATED PAWN SYSTEM
TRANSACTIONS
(1) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR PETER BAZIL
AT 7-HI BUDGET MOTEL
.
Action - Motion to approve consent agenda
7. PUBLIC HEARINGS - 6:00 P.M.
(a) CONSIDERATION FORAPPROV AL OF ISSUING ON-SALE INTOXICATING & SUNDAY LIQUOR
LICENSE TO LITTLE CROW BOWLING LANES, DBA HUTCH BOWL, LOCATED AT 1150 HWY 7
WEST
Action - Motion to reject - Motion to approve
(b) CONSIDERATION OF ORDINANCE NO.07-0466 - A SELF-PERPETUATING ORDINANCE
ADOPTING BY REFERENCE THE MINNESOTA STATE BUILDING CODE
Action - Motion to reject - Motion to approve
8. COMMUNICATIONS. REOUESTS AND PETITIONS
(a) FORESTRY UPDATE BY MARK SCHNOBRICH, CITY FORESTER
Action -
9. UNFINISHED BUSINESS
.. NEW BUSINESS
2
CITY COUNCIL AGENDA - JULY 10, 2007
. (a) CONSIDERATION OF REQUEST BY ACOMA TOWNSHIP TO PURCHASE SURPLUS EQUIPMENT
Action - Motion to reject - Motion to approve
(b) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR THE SCHOOL ROAD
PEDESTRIAN UNDERPASS CONSTRUCTION (LETTING NO.1, PROJECT NO. 07-01)
Action - Motion to reject - Motion to approve
(c ) CONSIDERATION FOR APPROVAL OF SETTING LIQUOR LICENSE VIOLATION HEARINGS
Action -
(d) DISCUSSION ON POLICY GOVERNANCE
Action -
I I. MISCELLANEOUS
(a) COMMUNICATIONS
12. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
13. ADJOURN
.
.
3
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MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 26, 2007
1. CALL TO ORDER - 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Bill Arndt, Jim Haugen, and Casey
Stotts. Member absent was Kay Peterson. Others present were Ken Merrill, Finance Director, Kent Exner, City
Engineer, and Marc Sebora, CIty Attorney.
2. INVOCATION - Rev. Howard Anderson, Hunter's Ridge Community Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
. PROCLAMATION DECLARING JULY 17, 2007, AS DOMESTIC VIOLENCE AWARENESS DAY IN
THE CITY OF HUTCHINSON
4. PUBLIC COMMENTS
Loren Burkett presented before the Council. Mr. Burkett thanked Hutchinson for its hospitality. The
Burketts worked in the City through Habitat for Humanity. Julie Lofdahl, Crow River HabItat, spoke on
behalf of the Habitat, again thanking the community for their support.
Bob Streich, 402 Alan Street, presented before the Council. Mr. Streich raised concerns about RV parking
on private property. He feels this is a safety hazard, as well as an eyesore. Mr, Streich presented some
pictures of an RV that is E...arked a few houses down from him and is parked there year round. Rebecca
Bowers, Planning/Zoning/tluilding Director, will see how other communities address this issue.
. MINUTES
(a) REGULAR MEETING OF JUNE 12, 2007
Motion by Stotts, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM MAY 17,2007
2. HUTCHINSON POLICE COMMISSION MINUTES FROM JUNE 12,2007
3. PLANNING COMMISSION MINUTES FROM MAY 15,2007
4. CITY OF HUTCHINSON FINANCIAL REPORT FOR MAY 2007
5. CITY OF HUTCHINSON INVESTMENT REPORT FOR MAY 2007
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13224 - RESOLUTION IN SUPPORT OF PAVING LUCE LINE TRAIL
2. ORDINANCE NO. 07-0461 - AN ORDINANCE VACATING UTILITY AND DRAINAGE
EASEMENTS LOCATED BETWEEN LOTS 20 AND 21, BLOCK 1, STONEY POINT ADDITION
(SECOND READING AND ADOPTION - FIRST READING HELD MARCH 27, 2007)
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CITY COUNCIL MINUTES - JUNE 26, 2007
(c) PLANNING COMMISSION ITEMS
. 1. CONSIDERATION FOR APPROVAL OF LOT SPLITS AT 1170 AND 1180 BLUEJA Y DRIVE SW
IN RA VENWOOD WEST WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION
(ADOPT RESOLUTION NO. 13225 & 13226)
2. CONSIDERATION FOR APPROVAL OF LOT SPLIT FOR A LOT LINE ADJUSTMENT BETWEEN
1350 AND 1360 JEFFERSON STREET SE WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13227)
3. CONSIDERATION FOR APPROVAL OF CONDITIONAL USE PERMIT REQUESTED BY
PROVESTA FOR CONSTRUCTION OF A BUILDING ADDITION AT 35 ADAMS STREETNE
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION
NO. 13228)
4. CONSIDERATION FOR APPROVAL OF PRELIMINARY AND FINAL PLAT FOR HAHN'S
ADDITION TO MAR YVIEW LOCATED AT 880 LAKEWOOD DRIVE SW SUBMITTED BY VERN
HAHN WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION NO. 13229)
5. CONSIDERATION FOR APPROVAL OF ZONING ORDINANCE AMENDMENT TO ADD SOLAR
STRUCTURES AND WIND ENERGY CONVERSION SYSTEMS AS EXCEPTIONS TO HEIGHT
LIMITATIONS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE
FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 07-0465
FOR JULY 10, 2007)
(d) CONSIDERATION FOR APPROVAL OF SHORT-TERM 3.2 MALT LIQUOR LICENSE FOR RC
PROMOTIONS ON JULY 13 & 14,2007 , AT MCLEOD COUNTY FAIRGROUNDS (TRACTOR PULL)
.(e) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR AMERICAN
LEGION POST 96 ON JULY 7, 2007, AT THE MCLEOD COUNTY FAIRGROUNDS
(f) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO.7,
LETTING NO. 2/PROJECT NO. 06-02 (WATER TREATMENT PLANT)
(g) CONSIDERATION FOR APPROVAL OF AMENDMENT NO.1 TO MN/DOT COOPERATIVE
AGREEMENT NO. 88803-R FOR SCHOOL ROAD PEDESTRIAN UNDERPASS CONSTRUCTION
(h) CONSIDERATION FOR APPROVAL OF ITEMS FOR OLD ARMORY DUMP SITE CLOSURE
(i) CONSIDERATION FOR APPROVAL OF AN AMENDMENT TO THE DESIGN SERVICES
AGREEMENT WITH DONOHUE & ASSOCIATES, INC. FOR THE WASTEWATER TREATMENT
F ACIIL TY IMPROVEMENTS (LETTING NO.4, PROJECT NO. 07-04)
0) CONSIDERATION FOR APPROVAL OF CELLULAR PHONE SERVICE PROVIDER CHANGE
(k) CONSIDERATION FOR APPROVAL OF ENTERING INTO GRANT AGREEMENT WITH THE STATE
OF MINNESOTA FOR W ASTEW A TER TREATMENT PLANT IMPROVEMENTS
Items 6( c)3 and 60) were pulled for separate discussion.
Motion by Haugen, second by Stotts, to approve consent agenda with the exception of the items noted above.
Motion carried unanimously.
.
Item 6( c)3 had further discussion. Mayor Cook asked if there was any more than encouragement by staff to
improve the parking area. Rebecca Bowers noted that due to the site's circumstances, staff did not feel it
was necessary to require improved parking. Provesta is not expanding to the front of the line of their
2
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CITY COUNCIL MINUTES - JUNE 26, 2007
building.
. Motion by Arndt, second by Haugen, to approve Item 6(c)3. Motion carried unanimously.
Item 60) had further discussion. Council Member Arndt asked if there was a major reason as to the City's
consideration for changing cell phone providers. Tom Kloss, IT Director, addressed the Council. Mr. Kloss
explained that the City is currently provided with service by Midwest Wireless. Midwest Wireless has been
bought out by AllTel. Due to this transaction, there is no certainty as to what the new rates will be with
AllTel. Sprint has made an offer which will actually reduce the cost to the City's cell phone bills. In
addition, Sprint's coverage area is greater.
Motion by Arndt, second by Stotts, to approve Item 6(j). Motion carried unanimously.
7. PUBLIC HEARINGS - 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF AMENDMENT TO ORDINANCE NO. 07-0464 -
AMENDMENTS TO AN ORDINANCE ESTABLISHING THE PUBLIC ARTS COMMISSION (WAIVE
FIRST READING AND SET SECOND READING AND ADOPTION FOR JULY 10,2007)
Rebecca Bowers, Planning/Zoning/Building Director, presented before the Council. Ms. Bowers presented
an amended ordinance establishing the Public Arts Commission. The amendments include having the
Commission become a permanent commission and amending the composition of the Commission. In
addition, a section was added under the Duties section. This new section addresses the Commission
implementing policies and procedures.
.
Motion by Arndt, second by Stotts, to close public hearing. Motion carried unanimously.
Motion by Haugen, second by Arndt, to waive first reading and set second reading and adoption of
Ordinance No. 07-0464 for July 10, 2007. Motion carried unanimously.
Motion by Arndt, second by Stotts, to appoint Jim Haugen as the Council Member representative to the
Public Arts Commission. Motion carried unanimously.
Mayor Cook mentioned that funding of public arts is something to consider now that a formal Commission
has been established. Mayor Cook noted that some cities include fees with development agreements.
Rebecca Bowers noted that she is familiar with cities including a fee to be included with parkland dedication
fees.
8. COMMUNICATIONS, REOUESTS AND PETITIONS
(a) PRESENTATION OF AWARD FOR THE WATER TREATMENT PLANT CONSTRUCTION (LETTING
NO.4, PROJECT NO. 07-04)
Kent Exner, City Engineer, presented before the Council. The United States Environmental Protection
Agency has presented an award to the City of Hutchinson for the new water treatment plant construction for
"showing exceptional creativity in designing projects that promote sustainability and protect public health".
City staff and project consultant representatives from EarthTech accepted the award on the City's behalf.
9. UNFINISHED BUSINESS
.. NEW BUSINESS
3
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CITY COUNCIL MINUTES - JUNE 26, 2007
.a) UPDATE ON HWY 7 CORRIDOR STUDY AND INFORMATION FROM OPEN HOUSE
Rebecca Bowers, Planning/Zoning/Building Director, presented before the Council. Ms. Bowers noted that
an open house was held on June 6, 2007, to obtain residents' input on the Hwy 7 Corridor. Feedback
receIved including the favoring of multi-story residential/commercial buildings, as well as open space and
uses similar to downtown. Ms. Bowers further briefly reviewed the summary ofthe open house prepared by
the consultant.
(b) PRESENTATION BY CITY ATTORNEY MARC SEBORA ON PROPOSED ORDERLY ANNEXATION
AGREEMENT WITH AREA TOWNSHIPS
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that staff has been dealing with
an issue related to annexatIOn of neighboring townships for the last couple of years. In August 2005, Lynn
Township and the City of Hutchinson entered into an orderly annexation agreement with the City. At that
time, the same agreement was presented to Acoma, Hassan Valley and Hutchinson townships, however they
chose not to enter into it. Instead, those townships presented a revised version of an orderly annexation
agreement for the City to consider. This agreement was much broader in scope compared to what the City
and Lynn Township entered into. Recently, city staff and the mayor met with the area townships to discuss
the annexation issues. Mr. Sebora raised concerns as to some of the details in the agreement presented by
the townships. Mr. Sebora was seeking direction from the Council as to whether or not they wish to proceed
with annexation discussions.
.
Motion by Arndt, second by Stotts, to reject the proposed annexation agreement presented by Attorney Bob
Ruppe on behalf of ~coma, Hassan Valley and J::Iutchin~on Towns)1ips. Mayo~ Cook asked Rebecca Bowers
if she had ever receIved feedback from townshIp offiCials regardmg annexatIOn agreements. Ms. Bowers
stated she only received some information at the meeting held the end of May with township officials. The
comments were more related to developments that occur right outside the city limits as opposed to an actual
annexation agreement. Mayor Cook suggested instead of ending all discussions with the three area
townships, maybe some City officials could present the Lynn Township agreement again to the other
townships to determine what their needs are.
Jim Lauer, Lyrm Township representative to the Joint Planning Commission, presented before the Council.
Mr. Lauer provided some history as to how the current Lynn Township annexation agreement was created.
Mr. Lauer noted that Lynn Township is satisfied with the current agreement, however would be open to
consideration of a revised agreement dependent on the make-up of it with the other townships.
Tom Wirt, Hutchinson Township representative to the Joint Planning Commission, presented before the
Council. Mr. Wirt noted that Hutchinson Township was somewhat surprised at the revised annexation
agreement that had been presented by the firm of MacArthur, Couri & Ruppe. However, Hutchinson
Township's attorney noted that the "Lynn Township" annexation agreement does need to be tightened up
somewhat.
Motion carried unanimously. Mayor Cook suggested one Council Member, Rebecca Bowers and Marc
Sebora meet with a representative from each township to see what their requests might be. However, if any
agreement is entered into, it should somewhat resemble the agreement that the City has with Lynn Township.
(c) DISCUSSION OF THE U.S. MAYORS CLIMATE PROTECTION AGREEMENT
Mayor Cook noted that the crux of this agreement is to take an inventory of the City's resources and
greenhouse gas emissions and create a plan in how to reduce them.
Motion by Stotts, second by Cook, to enter into the Mayors climate protection agreement. Motion carried
unanimously.
.. MISCELLANEOUS
4
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CITY COUNCIL MINUTES - JUNE 26, 2007
(a) COMMUNICATIONS
.
Ken Merrill, Finance Director, requested a Council workshop be held to review the auditor's report. Mr.
Merrill requested a workshop be scheduled for July 24, 2007, at 4:15 p.m.
Motion by Haugen, second by Arndt, to schedule a Council workshop for July 24, 2007, at 4:15 p.m. to
review the audit. Motion carried unanimously.
Ken Merrill also noted that at a workshop earlier today the Council reviewed the 2008 budget parameters.
Mr. Merrill noted that due to the vetoing of the tax bill, Hutchinson will be receiving $206,000 less in LGA.
In addition, another $200,000 may be reduced in income received from fees. The Council reviewed possible
actions to take to address these losses. The Council directed staff to review many alternatives in how to
reduce the 2008 budget.
Kent Exner - Mr. Exner provided an update on the Hwy 7 construction project. He noted that the Shady
Ridge Road/Hwy 7 intersection is completely closed and will be for the next 3-4 weeks.
General discussion was held in regard to the construction ofthe Hwy 7 pedestrian underpass and Crow River
Dam replacement.
Mayor Cook noted that the owner of the brick house located on 2nd A venue abutting the City Center property
has approached the City to seek interest in whether or not they are interested in purchasing. With the budget
issues and lack of any formal need or plan for the property, the consensus of the council was that this was
not a good time to consider the purchase. Mayor Cook will inform the owner that the city is not interested at
this time.
12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
.
Motion by Arndt, second by Stotts, to pay claims, appropriations and contract payments. Motion carried
unanimously.
13.ADJOURN
.
Motion by Stotts, second by Arndt, to adjourn at 7:10 p.m. Motion carried unanimously.
5
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BID OPENING
Letting No. 10/Project No. 07-10
Farmers Market
June 28, 2007 at 2:00 p.m.
Present:
Marc Sebora, City Attorney
Miles Seppelt, EDA Executive Director
Melissa Starke, Recorder
The Bid Opening was called to order at 2:00 p.m. by Marc Sebora. Mr. Sebora noted that the
City Council reserves the right to reject all bids and to waive any informalities and
irregularities. The reading of the Advertisement for Bids was waived and the following bids
were opened and read aloud:
Dammann Construction
16042 Dairy Ave.
Glencoe, MN 55336
Bid Amount: $278,600.00
All. 1 + $48,750.00
All. 2 + $43,150.00
All. 3 + $19,900.00
All. 4 + $3,600.00
.
Eagle Construction Co.
515 9th Ave. N.W.
Little Falls, MN 56345
Bid Amount: $319,800.00
All. 1 + $56,700.00
All. 2 + $37,500.00
All. 3 + $19,500.00
All. 4 + $2,400.00
Ebert Construction
23350 County Rd. 10
Corcoran, MN 55357
Bid Amount: $312,604.00
All. 1 + $35,200.00
All. 2 + $16,168.00
All. 3 + $18,480.00
All. 4 + $4,840.00
Bid Amount: $276,200.00
All. 1 + $40,300.00
All. 2 + $35,400.00
All. 3 + $18,700.00
All. 4 + $2,800.00
Environmental Associates
770 Bus Hwy 71 N.E.
Willmar, MN 56201
Kue Contractors
130 Central Ave. S.
Watkins, MN 55389
Bid Amount: $242,193.00
All. 1 + $37,000.00
All. 2 + $20,000.00
All. 3 + $20,000.00
All. 4 + $3,500.00
.
5(p)
.
.
.
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Scott Builders
12 East Division St.
Buffalo, MN 55313
Gopher State Co.
340 SE 1st Ave.
Rice, MN 56367
RAM Buildings
10121 Industrial Dr.
Winsted, MN 55395
Closed: 2:15 p.m.
Steven W. Cook
Mayor
Bid Amount: $284,156.00
All. 1 + $57,668.00
All. 2 + $44,495.00
All. 3 + $18,470.00
All. 4 + $3,564.00
Bid Amount: $309,451.00
All. 1 + $49,110.00
All. 2 + $43,500.00
All. 3 + $20,328.00
All. 4 + $3,674.00
Bid Amount: $297,129.00
All. 1 + $39,914.00
All. 2 + $14,145.00
All. 3 + $19,550.00
All. 4 + $2,904.00
ATTEST:
Gary D. Plotz
City Administrator
SC\o)
.
Memo
Hutchinson Fire
Department
To: Mayor and City Council Members
From: Brad Emans, Fire Chief
Date: 07/02107
Re: Monthly Update on Activities of the Fire Department
Fire Department Response: The fire department responded to 43 general alarms in the month of
June.
Fire Officer Only Response: A "fire officer only" responded to 24 calls in June, saving the fire district
the cost of a general alarm and more importantly, kept our firefighters on their full time job or at home
with their families!
Response Time (First Emergency Vehicle Out of the Door): June - 3 minutes 54 seconds
. Example of a few of the calls:
. The fire department went into the Sky-Warn mode when the report of "rotation" was seen south of
Hutchinson. Fortunately, no tornado touched down in our fire district.
. We responded to a call that a construction company struck a 4" gas main, leaking natural gas in the
area.
. We responded to a skid-steer fire inside a grain storage bin, the company lost about $40,000 worth of
com.
. A fire officer responded to a "Recreational Fire" inside the city limits and found the homeowner was
burning illegal material.
. We responded to a gas leak in one of our restaurants when the gas line separated from the appliance.
. A fire officer responded to a separated gas line inside a residential home, when the home owner pulled
the stove away from the wall, separating the gas line.
. The fire department responded to a 4-vehicle crash, victims suffered only minor injuries.
. The fire department responded to a 3-vehicle crash, victims were transported.
. A fire officer responded to a report of white vapor leaking from a transport truck. The vapor turned out to
be nitrogen.
.
1
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This is the breakdown of the calls for the month:
.
.
.
City:
Residential 8 CommerciaVlndustrial 5 Multi-family 1 School 1 Carbon Monoxide 2
Hazardous Material 9 Vehicle 0 Rescue 1 Medical 1 Grass 2 Sky-Wam 1 Good Will 0
Mutual Aid 0
Structure Fires 1
Arson 0
Rural:
Rescue 3 Grass Type 2 Medical 3 Residential 2 Farm Building 0 Hazardous Material 0
Carbon Monoxide 0 Vehicle 1 CommerciaVlndustrial 0 Good Will 0 Mutual Aid
Structure Fires 0 Arson 0
Drills I Meetings I Other Information
Training:
1. Water movement training for our rural fire district
2. Water rescue training
3. Ropes and rigging
4. Six-Wheeler operation
5. Ladders - operation and safety
6. Search and rescue in commercial buildings I firefighter safety
Fire Prevention I Public Relations
1. We assisted Gopher Camp Fire with a sign project
2. We assisted NAPA with the "Truck Monster" demonstration
3. We escorted the HHS track team out of the city as they participated in the State Track Meet
4. We assisted 3M with their 60'" anniversary
5. We gave a tour and short safety class for the McLeod Boys Group Home
6. We assisted with the following projects for the Hutchinson Water Carnival
. First Aid at the Parade
. Fireworks
. Mud-Volleyball
. Page 2
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Hutchinson Housing & Redevelopment Authority
Regular Board Meeting Tuesday, May 15,2007,7:00 AM
Minutes
1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: La V onne
Hansen, Joel Kraft, and Ruth KimbalL Staff Present: Jean Ward and Judy Flemming.
2. MINUTES OF THE HRA BOARD MEETING ON APRIL 17, 2007
Joel Kraft moved to approve the Minutes as written. Ruth Kimball seconded and the motion carried
unanimously.
3. FINANCIAL REPORTS
Ruth Kimball moved to approve the Financials Reports. Joel Kraft seconded and the motion carried
unanimously.
Joel Kraft moved to approve authorization to pay school construction house bills that maybe due
before next Board Meeting. Ruth Kimball seconded and the motion carried unanimously.
4. PARK TOWERS
a. Mark Opdahl of the Center for Energy and Environment presented the facility assessment to the
Board. The Board would like to move forward, so an RFP will be requested for the next step.
b. Jean Ward reviewed with the Board the Capital Fund Program Amendment.
c. Jean Ward reviewed with the Board the Vacant Unit Turnaround Time Report.
.s.
FRANKLIN GROVE EXPANDED REHAB PROJECT UPDATE
Jean Ward reviewed with the Board the SCDP Procedural Guidelines, the Housing Rehabilitation
Revolving Loan fund Procedural Guidelines and the Amendment to the Administrative Contract with
the City of Hutchinson. Joel Kraft moved to approve the SCDP Procedural Guidelines, the Housing
Rehabilitation Revolving Loan fund Procedural Guidelines and the Arnendment to the Administrative
Contract with the City of Hutchinson. LaVonne Hansen seconded and the motion carried unanimously.
Jean Ward also reviewed with the Board the amendment to the contract for grant development
agreement with SWMNHP. LaVonne Hansen moved to approve the amendment to the contract for
grant development agreement with SWMNHP. Ruth Kimball seconded and the motion carried
unanimously.
6. UPDATE ON THE SCHOOL CONSTRUCTION HOUSE
The Board discussed the house plan for next year. LaVonne suggested moving the kitchen to the front
of the house so it would be closer to the garage. Chairman Casey Stotts suggested that we talk to Diane
Sorensen to see what arrangement would be more saleable.
7. HOMERENTALREHABPROGRAMUPDATE
Jean Ward informed the Board that SWMNHP would like the Hutchinson BRA to administer the
HOME Rental Rehab program on two buildings it owns. Also the Hutchinson HRA may want to
consider administrating the program in the county too.
. 8.
HHPOP UPDATE
Ruth Kimball moved to approve HHPOP Loan #8828 for Rolling Meadows East contingent to the Loan
Review Committee's Approval. LaVonne Hansen seconded and the motion carried unanimously.
May 15, 2007 Minutes
Page I of2
lo( 0\)2
Jean Ward informed the Board that a Rolling Meadows East homeowner that received a City Revolving
Loan and an HRA Entry Cost Loan filed for Chapter 7 Bankruptcy. City attorney, Marc Sebora is
tracking it.
.
9.
COMMUNICATIONS
. FYI - Letter to Star Tribune re Affordable Housing
. The Board discussed the housing for employees of Customer Elation.
. The Board also discussed current homebuyers' affordability of newly constructed homes in
Hutchinson.
10. ADJOURNMENT
Ruth Kimball moved to adjourn. La V onne Hansen seconded. There being no other business, Chairman
Casey Stotts declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
~~.
Becky Felling ecretary/Treasurer
.
.
May 15, 2007 Minutes
Page 2 of2
lJC~) 7-
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+ HUTCHINSON AIRPORT COMMISSION
May 17,2007
5:30 p.m.
Airport Arrival/Departure Building
Minutes
Members present:
Dave Skaar, Chuck Brill, Doug McGraw, Dick Freeman, Joel Schwarze
Others Present:
John Olson, Ciry of Hutchinson; Tom Parker, Hulchinson Aviation;
Others present: Joe Dooley, hangar lenant
Meeting called to order a15:31 p.m. There was a quorum of members present.
I. Approve Minutes of April 19 meetine
Motion made by Brill, second by Freeman to approve minules. Unanimous approval.
2. Review Updated Hanear Assienments
The Commission reviewed the latest hangar map, wilh updates, to May 17,2007. The Commission also
reviewed lalest hangar prioriry lisl, with updates, 10 May 17,2007.
The Commission reviewed a notice of vacation from Jeff Lux. In an emaillo Olson, dated May 16,2007,
Lux indicaled thaI he would be lerminating his lease in Bldg #2-Hangar #5 at Ihe end of the month.
Hangar #2-5 was assigned to Fuzzy Flyer (Karl Heisel) with the understanding the hangar would be made
available and would be advertised, with fiual assignment to be made at the June meeling.
. 3. ODerationallssues
2007 Airport Improvements - Airport Layout Plan (ALP). Olson explained a letter from FAA had been
received for a 95% grant of $28,500 for the ALP updale. The paperwork has not yet been received from
MnlDOT. The contract with TKDA for Ihe work has been conditionally approved by the City Council.
Once all paperwork from MnlDOT is received, the work can begin.
l1ems thaI were idenlified by those present 10 be included in Ihe ALP updale included:
I) Provisions for Life Link Ill.
3) Snow removal equipment buildinglhangar
5) Aircraft wash pad
7) Identify available land for development
9) Instrumenl approaches
II) How does future aircraft design affect plan?
2) Private hangar pad development
4) Helicopter apron
6) Ag. operations conlainmenl area
8) Securiry and access issues
10) Runway eXlend/crosswind/displaced Ihreshold
12) Feasibility of adding enclosures to open hangar
4. UDdate on 2006 Airport ImDrovement Proiect
Some items were idenlified for review by Ihe Engineers rei alive to construclion oflhe 8-unil T-hangar.
The ilems included: I) raise the doors 10 avoid door bottoms from cOnlacting asphalt during frosl heaves;
2) adjusI the locksels on the walk-in doors, as the lock does nol properly contacllhe strike plate; 3) prior
punch list ilems. Olson will contact TKDA wilh this informalion.
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Airport Commission
Minutes
May 17,2007
Page 2
5. Other Discussionsl New Business
HAM radio club activities. Olson reported the HAM radio club is expected to have an overnight event al
!he airport on June 23 and June 24,2007, as reported in February. The Commission required !hat !he HAM
radio club contact the Civil Air Patrol squadron to coordinate any use of property !hat is related to !heir
activities.
O!her operational issues included: 1) cracks in the runway, especially along Ihe centerline; 2) avgas hose
needs replacement; 3) City staff was asked to review the pipes on Ihe open hangar for rust andlor damage
and make necessary repairs.
Olson was requested to update the Commission regarding Commissioners' terms and any upcoming
vacancies expected.
Olson was requesled 10 consider whe!her Ihe hospilal would consider funding Ihe construction offacililies
for Life Link 111.
11 was reported that Ed Klima could be contacled al (320) 583-7277.
Commissioners requested thaI Olson conlacl Life Link III 10 remind them oflheir lease requiremenllo
install a concrele pad, wilh electricity.
At 6:54, a motion to adjourn was made by Freeman, second by McGraw. Unanimous approval.
NEXT MEETING: June 21,2007
12C~\3
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MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, June 19, 2007
Hutchinson City Council Chambers
1.
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with
the following members present: Chris Kovacic, John Lofdahl, Jim Haugen,
Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: Christie Rock
Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer,
Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
a) Consideration of Minutes dated May 15, 2007
Mr. Lofdahl made a motion to approve the minutes dated May 15, 2007.
Seconded by Mr. Kovacic. The motion carried unanimously.
.
b) Lot splits at 1170 and 1180 Bluejay Drive SW. in Ravenwood West
c) Lot split for a lot line adjustment between 1350 and 1360 Jefferson Street
S.E.
Ms. Bowers commented on the lot split requests. She explained the
Ravenwood West request for twin homes. She explained the lot line
adjustment request on Jefferson Street.
Mr. Lofdahl moved to approve the consent agenda as submitted with staff
recommendations. Seconded by Mr.Currimbhoy. The consent agenda
was approved unanimously.
4. PUBLIC HEARINGS
a) CONDITIONAL USE PERMIT REQUESTED BY PROVESTA FOR
CONSTRUCTION OF A BUILDING ADDITION AT 35 ADAMS STREET
N.E.
Chairman Otteson opened the hearing at 5:42 p.m. with the reading of
publication #7592 as published in the Hutchinson Leader on Thursday,
June 7, 2007.
.
Ms. Bowers commented on the request and explained the minor addition
of 800 sq. ft. in the IIC District and Flood Plain. She reviewed the request
and the requirements. She explained the placement of the addition.
Co [0\)11
Minutes
Planning Commission - June 19, 2007
Page 2
.
Ms. Bowers reported on additional review information obtained from the
DNR Hydrologist. The addition is required to be either: 1) elevated
above the regulatory flood protection elevation, 2) wet-flood proofed or 3)
dry-flood proofed. The conditions required are as follows:
1. The addition must be constructed under the following conditions:
a) elevated above the regulatory flood protection elevation, or, b)
wet flood-proofed, or c) dry flood-proofed. Construction of the
addition must be in accordance with the flood plain regulations in
the Zoning Ordinance and subject to review by the Department of
Natural Resources (DNR).
2. An as-built certification after construction of the addition shall be
verified. Additional verifications may be required by the DNR
Hydrologist.
3. Building permit approval is required prior to any construction.
4. The applicant is encouraged to improve the parking and drive
aisle arrangement by marking parking and improving loading area
signage and/or locating additional parking on adjacent properties.
Tim Smith, representing the applicant, provided background on their
operations and reasons for the addition. He stated the addition would be
a "wet environment" with a containment tank for overflow protection and
would be wet-flood proofed with elevated electrical.
.
Ms. Bowers reported staff was concerned with the existing parking
arrangement and truck loading occasionally blocking Bluff Street. There
was discussion on the possibility of improvement in the orderliness of
parking and consideration of using adjacent sites for parking.
Discussion followed on the word "encourage" in the recommendation
also, the parking problems on the site. Ms. Bowers explained the parking
problems cannot be a requirement for this conditional use permit. She
stated the addition is not changing anything regarding parking.
Tim Smith, Provesta, stated they are considering options for parking
improvements. There are 32 maximum employees on a shift, which
requires a minimum of 32 spaces by ordinance. The applicant stated
there are 44 total spaces, including 26 paved spaces and approximately
18 unmarked spaces on gravel. Ms. Bowers stated, based upon staff
review, it appears that the spaces may not meet requirements as many
are unmarked and the drive-aisles and setbacks do not appear to comply.
Mr. Smith explained they will change to a larger loading door to allow
trucks a wider radius for on-site maneuvering. He reported there are less
than one truck a day unloading in this area. Also discussed was the need
for cleaning up debris and items stored outside.
Discussion followed on the parking problems and the addition of a
roundabout in the area. There was further discussion on the debris on
the property to cleanup. Mr. Smith said they will work on the clean up.
.
uCOl)11
Minutes
Planning Commission - June 19, 2007
Page 3
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Ms. Bowers explained the as-buiit requirement. Mr. Smith explained the
wet proofing of the area. Ms. Bowers commented on eliminating flood
problems.
Mr. Haugen made a motion to close the hearing. Seconded by Mr.
Currimbhoy, the hearing closed at 6:10 p.m. Mr. Lofdahl made a motion
to recommend approval of the request with staff recommendations.
Seconded by Mr. Currimbhoy, the motion carried unanimously. Ms.
Otteson stated this item will be placed on the City Council consent
agenda at their meeting held June 26, 2007 in the Council Chambers at
5:30 p.m.
b) PRELIMINARY AND FINAL PLAT FOR HAHN'S ADDITION TO
MARYVIEW, LOCATED AT 880 LAKEWOOD DRIVE SW.. SUBMITTED
BY VERN HAHN
Chairman Otteson opened the hearing at 6: 11 p.m. with the reading of
publication #7592 as published in the Hutchinson Leader on Thursday,
June 7, 2007.
.
Ms. Bowers commented on the request and the iocation of the plat. She
commented on the history of the plat. She stated the three lots are one
property. She explained the plat is a new lot created for a slngie family
construction. She noted a kennel and fence must be moved off the new
lot. This property is subject to the shoreland district requirements and the
lot exceeds the requirements. She commented on the existing stormwater
easement which has been recently recorded on the property. Staff
reviewed and recommends approval with the following conditions:
.
1. Construction on the property must comply with the shoreland
district requirements and the standards of the R1 zoning district.
No variances are granted or implied.
2. Moving or relocating services will be at property owner's expense.
Separate services are required.
3. Park and playground dedication in the amount of $215 is required
to be paid prior to issuance of building permit.
4. Payment for planting of two boulevard trees per lot at $200 per
tree is required (total of $400) for the subdivision. As there will be
no subdivision agreement prepared for this small plat, the fee will
be collected with the building permit fees. The location of the
trees shall be planted in the boulevard in a location determined by
the City Forester.
5. SACfWAC (Sewer and Water Access Charge) in the amount of
$2,950 is due at the time of building permit.
6. The existing City assessments (SA-294D) on the property shall be
divided and paid as follows: a) 1/3 of the existing City
assessments shall be paid prior to release of the final plat for the
new one-lot plat, and b) 2/3 of the existing assessment will remain
on 880 Lakewood Drive SW. (Lots 8 & 9, Maryview).
7. In the future, if work on the storm sewer pipe on the northerly
property line of Lot 10 is needed, consideration should be given to
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Minutes
Planning Commission - June 19, 2007
Page 4
straightening out the storm sewer line and revising the easement
accordingly.
Discussion followed on the number of existing trees on the site.
Mr. Flaata made a motion to close the hearing. Seconded by Mr. Haugen,
the hearing closed at 6:19 p.rn. Mr. Haugen made a motion to
recommend approval of the request with staff recommendations.
Seconded by Mr. Flaata, the motion carried unanimously. Ms. Otteson
stated this item will be placed on the City Council consent agenda at
their meeting held June 26, 2007 in the Council Chambers at 5:30 p.m.
c) ZONING ORDINANCE AMENDMENT TO ADD SOLAR STRUCTURES
AND WIND ENERGY CONVERSION SYSTEMS AS EXCEPTIONS TO
HEIGHT LIMITATIONS
Chairman Otteson opened the hearing at 6:20 p.m. with the reading of
publication #7592 as published in the Hutchinson Leader on Thursday,
June 7,2007.
Ms. Bowers explained the technical addition to the zoning ordinance to
clean up the code. She reported on the height of solar structures.
Mr. Haugen made a motion to close the hearing. Seconded by Mr.
Currimbhoy, the hearing closed at 6:22 p.m. Mr. Haugen made a motion
to recommend approval of the request with staff recommendations.
Seconded by Mr. Lofdahl, the motion carried unanimously. .
5.
NEW BUSINESS
a) SCHEDULE SPECIAL PLANNING COMMISSION MEETING FOR SITE
PLAN REVIEW FOR CUSTOMER ELATION CALL CENTER ON 5TH
AVENUE S.E.
Mr. Seppelt explained the request and the need for a special meeting. He
stated the company will create 200 new jobs. He reported the timeline is
tight with the building to be ready for occupancy in January, 2008. He
stated he is looking at a meeting the week of July 4th for site plan review.
Ms. Bowers stated the site plan review does not require a public hearing.
Mr. Flaata, Mr. Lofdahl, Mr. Haugen and Mr. Currimbhoy are available for
a meeting on Monday, July 2nd, 2007, at 5:30 p.m. Mr. Lofdahl will chair
the meeting. Mr. Seppelt will hand deliver the packets on Friday, June 29,
2007. There will also be an email reminder.
6.
OLD BUSINESS
There was discussion regarding a decrease in water pressure on the
North side of the City since the new Water plant began operation.
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Minutes
Planning Commission - June 19, 2007
Page 5
7.
COMMUNICATION FROM STAFF
a) UPDATE ON HIGHWAY 7 CORRIDOR STUDY
Ms. Bowers commented on the study. She reported the advisory panel
will meet on July 12, 2007. She stated we are approximately Y. of the
way through plan. The Open House summary was distributed.
8. ADJOURNMENT
There being no further business the meeting adjourned at 6:35 p.m.
lolO\)~
c'rry OF II.lrrCHINSON
co'[rNl" Q'F 'B{rlLI)ING/P'LU'MB1N:Gl~EClI.4.NICAL PE'R-l\fITS
lSSU1:1) AND V A'LU'Al]ON
,:,.:~~~:~?'
June .2007
.~~;~;4.'~':.~~:l.~~~~~~lf;'Jb;;I~4t~
No. of Permits
3
4
1
10
1
14
1
1
11
1
2
12
1
18
4
4
3
5
21
14
4
1
Accessory BId s
Basement Finish
Commercial- New
Commercial Addition/Remodel
Commercial Re-Roof
Deck
Driveway - Residential
Egress Window
Fence
Garae - Detached
,M_anufactur.ed I-Iom~
Miscellaneous
Porch- Residential
Reshin Ie -'Residential
Residential Addition/Repair/Remodel
Reside - Residential
Sin le Family
Window Replac~ment - Residential
Mechanical
Plumbin
Sigh
Fire S rinklirt
Valuation
5.~,OOO
612,000
11,000
600
17,0.00
11,000
7,000
54,000
386,000
214,350
3 ~960
TOT AL",PERMITS ISSlJEDAND V ALUA4"f.ION
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RESOLUTION TO SELL AT AUCTION
UNCLAIMED PROPERTY
Resolution No. 13232
WHEREAS, the Hutchinson Police Services has accumulated various
unclaimed items.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section
2.70, Subdivision 2, Paragraph C for the appropriation and sale at auction of
unclaimed property.
AND WHEREAS, the unclaimed property, at the time of auction. will have
been in the possession of the police services for more than sixty (60) days;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA:
1. That the Hutchinson City Council hereby approves the sale at
auction of unclaimed items identified on "Attachment A"
Adopted by the City Council this 10th day of July, 2007
Mayor
City Administrator
f.Q (''0") \
..
Attachment A
. Page 1
07-0625
07 -0696
07-0721
07-0826
07-0839
07-0874
07-0896
07-0933
07-0955
07 -0950
07-0963
07-0985
07-0985
07-1028 cle
07-1057
07-1082
07-1133
07-1134
07-1147
. 07-1147
07-1150
07-1149
07-1157
06-1522
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RESOLUTION TO SELL AT AUCTION
SURPLUS PROPERTY
Resolution No. 13233
WHEREAS, the Hutchinson Police Department has accumulated surplus
property.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70,
Subdivision 3, Paragraph C for the sale at auction of surplus property.
AND WHEREAS, the police department has determined that it is in possession
of surplus property.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction of surplus
items identified on Attachment A.
Adopted by the City Council this 10th day of July, 2007.
Mayor
City Administrator
(Q {6 )2.
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Attachment A
. Page 1
Office Desk
Office Chair
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TO: Mayor & City Council
FROM: Kent Exner, City Engineer
John Olson, Public Works
RE: Consideration of Resolution Authorizing Mayor and City Administration to
Enter into an Agreement with MN/DOT Aeronautics to Receive Federal Grant
DATE: July 10, 2007
This resolution is required so Mn/DOT Aeronautics can act as the City's fiscal agent on behalf of
FAA to receive and distribute funds from the Federal Grant on behalf of the City of Hutchinson.
We recommend approval ofthe attached Resolution and Grant Agreement.
cc: Gary Plotz, City Administrator
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RESOLUTION NO. 13234
AUTHORIZATION TO EXECUTE
MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT
FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION
It is resolved by the City of Hutchinson as follows:
1) That the State of Minnesota Agreement No. 91425, "Grant Agreement for Airport
Improvement Excluding Land Acquisition" for State Project No. 4304-22 at the Hutchinson
Municipal Airport is accepted.
2) That the Mayor and City Administrator are authorized to execute this Agreement and any
amendments on behalf of the City of Hutchinson.
Adopted by the Hutchinson City Council this 10th day of July, 2007.
Mayor: Steven W Cook
City Administrator: Gary D Plotz
lDLJa)3
Rev. #1, 7/06
MnlDOT Agreement No. 2!ill
State Project No. 4304-22
.
GRANT AGREEMENT FOR AIRPORT IMPROVEMENT
EXCLUDING LAND ACQUISITION
This Agreement is by and between !he Stale of Minnesola acting through its Commissioner of Transportation ("State"), and !he
City of Hutchinson ("Recipient").
WHEREAS, Ihe Recipient desires !he financial assistance of !he State for an airport improvemenl project ("Project") as described
in Article 2 below; and
WHEREAS. !he Stale is authorized by Minnesota Statules Sections 360.015 (subdivisions 13 & 14) and 360.305 to provide
financial assislance to eligible airport sponsors for the acquisition, construction, improvement, or mainlenance of airports and
olher air navigation facilities; and
WHEREAS, Ihe Recipient has provided !he Slate with !he plans, specifications, and a detailed description of !he airport
improvemenl Project.
NOW, THEREFORE, il is agreed as follows:
This Agreemenl is effeclive upon execution by Ibe Recipient and Ibe State, and will remain in effect until .June 30,2009.
The following table provides a descriplion of Ibe Project and shows a CoSI participation breakdown for each item of work:
Item Descrintion
Update Airport Layout Plan
.
Federal Share
95%
0%
0%
0%
0%
State Share
0%
0%
0%
0%
0%
Loca] Share
]00%
0%
0%
0%
0%
The Projecl costs will not exceed $30,000.00. The proportionale shares of !he Project costs are: Federal: $28.500.00, State:
$0.00, and Recipienl: $1.500.00. Federa] funds for Ihe Project will be received and disbursed by !he State. In Ibe event federal
reimbursement becomes available or is increased for Ihis Project, the Slale will be entilled 10 recover from such federal funds an
amount not 10 exceed the slate funds advanced for Ibis Project. No funds are committed under this Agreement until !hey are
encumbered by Ibe Stale. No more. than 95% of Ibe amount due under this Agreemenl will be paid by the State until the State
determines that the Recipient has complied with all terms of this Agreemenl, and furnished aJl necessary records.
The Recipienl will designate a registered engineer (the "Project Engineer") to oversee the Project work. If, with Ihe Stale's
approval. the Recipient elects not to have such services performed by a registered engineer. then the Recipient will designate
anolher responsible person 10 oversee such work, and any references herein to the "Project Engineer" will apply to such
responsible person.
The Recipient will complele the Project in accordance with Ihe plans, specifications, and detailed description of !he Projecl, which
are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. Any changes in the plans
or specifications of the ProjecI after Ihe dale of this Agreement will be valid only if made by written change order signed by Ihe
Recipient, the Project Engineer, and the conlractor. Change orders musl be submitted to Ibe State. Subject to Ihe availability of
funds !he Slate may prepare an amendment to this Agreement to reimburse the Recipient for tbe allowable costs of qualifying
change orders.
The Recipient will make paymenls to its contractor on a work-progress basis. The Recipient will submil requests for
reimbursement of certified COSIS 10 the State on stale-approved forms. The State will reimburse the Recipient for the stale and
federal shares of the approved Project cosls.
. At regular intervals, the Recipient or the Project Engineer will prepare a partial estimate in accordance wilb the terms of Ihe
contract, special provisions, and standard specifications for the Project(s). Partial estimates must be completed no later than
Page 1 of4
Loeb);
a minimum of six years after the expiration of this Agreement.
The Recipient will save, defend, and hold the Stale harmless from any claims, liabilities, or damages including, but not limited to,
its costs and attorneys' fees arising out of the Project which is the subject of this Agreement.
TaciPient will not utilize any state or federal financial assistance received pursuant to Ihis Agreement to compensate, either
directly or indirectly, any contraclor, corporalion, partnership, or business, however organized, which is disqualified or debarred
from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party
acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not
prevenl the Recipient from utilizing these funds to pay any party who might be disqualified or debarredafier the Recipient's
contract award on this Project.
All contracts for malerials, supplies, or construclion performed under this Agreemenl will comply with the equal employment
opportunity requirements of Minnesota Stalutes Section 181.59.
The amount of Ibis Agreement is limiled to Ibe dollar amounts as defined in Article 3 above. Any costs incurred above the amount
obligated by Ibe State is done withoul any guarantee that these costs will be reimbursed in any way. A change to this Agreement will be
effective only if it is reduced to writing and is executed by the same parties who executed this Agreement, or their successors in office.
For projects that include consultanl services, the Recipient and its consultant will conduct the services in accordance with the work
plan indicated in the Recipient's contract for consultant services, which shall be on file with the Slate's Office of Aeronautics.
The work plan is incorporaled into this Agreemenl by reference. The Recipient will confer on a regular basis with the State to
coordinate Ibe design and development of the services.
The parties must comply wilb the Minnesota Government Data Practices Act, as it relates 10 all data provided to or by a party
pursuant 10 Ibis Agreemenl.
Minnesota law, without regard to its choice-of-Iaw provisions. governs this Agreement. Venue for all legal proceedings arising out
of Ihis Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County,
Minnesota.
). "EA-ojects including federal funding, the Recipient must comply wilh applicable regulations, including, bul nOllimited 10, Title
!~de of Federal Regulalions, subchapler I, part!5!; and Minnesota Rules Chapter 8800.
For all projects, the Recipient must comply, and require its contractors and consultanls 10 comply, with all federal and state laws,
rules, and regulations applicable 10 the work. The Recipienl must advertise, let, and award any contracts for the project in
accordance with applicable laws. The State may withhold payment for services performed in violation of applicable laws.
!. Under this Agreement, the Slate is only responsible for receiving and disbursing federal and state funds. Nothing in this
Agreemenl will be construed to make the Stale a principal, co-principal, partner, or joinl venturer with respect to the Project(s)
covered herein. The State may provide technical advice and assistance as requested by the Recipient, however, the Recipient will
remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities.
The Recipienl's consultanls and contractors are not intended 10 be third party beneficiaries of this Agreement.
.
Page 3 of 4
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(A)
ORDINANCE NO. 07-0464
AN ORDINANCE ESTABLlSffiNG PUBLIC ARTS COMMISSION
PUBLIC ARTS COMMISSION.
Establishment.
(I) A Public Arts Connnission is hereby established.
(B) Purpose.
e(C)
.
The purpose of the Public Arts Connnission shall include but not be limited to:
(I) Establishing standards and guidelines for donations of public art to the City of Hutchinson;
(2) Establishing the procedure for the maintenance of gifts of public art;
(3) Evaluating funding sources, including public funding, for arts projects;
(3) Determining the process of accepting or declining gifts of public art;
(4) Establishing guidelines for the branding, naming and placard placement on gifts of public art; and
(5) Ensuring that obsolete gifts of public art are properly disposed of;
(6) Providing forums to discuss public arts and/or architecture influences of projects.
Composition.
(1) The Commission shall be composed of five members, four of whom shall serve staggered three-vear
terms and one of whom shall be a member of the City Council. The Cemmissiell shall se aekle fer a
periea "f I g mBflths. Commission members shall be appointed bv the Mavor with Council approval.
The Director of Planning/Zoning/Building and the Director of Parks/RecreationlCommunity Education
and the Direeter "fEeonomie Develepmellt i\utherit)' shall be ex-officio members.
(D) Duties.
(1) The Public Arts Commission shall act in an advisory capacity to the City Council for the City and shall
make recommendations to the City Council on issues regarding public art within the city limits.
(2) The Public Arts Commission may develop and implement policies and procedures. as necessary. to meet
the purpose and obiectives of the Commission.
Adopted by the City Council this 10th day of July, 2007.
ATTEST:
Mayor Steven W. Cook
Gary D. Plotz, City Administrator
ltiOp )\,
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ORDINANCE NO. 07- 0465
AN ORDINANCE AMENDING CHAPER 154 (ZONING) OF THE
HUTCHINSON CITY CODE TO AMEND SECTION 154.022 TO ADD WIND
ENERGY CONVERSION SYSTEMS AND SOLAR STRUCTURES AS
EXCEPTIONS TO HEIGHT LIMITATIONS
TIlE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of public hearing was duly given and publication of said hearing was duly made to appear
to the satisfaction of the City Council that it would be in the best interests of the City to amend
Section 154.022 of the City Code to add wind energy conversion systems and solar structures as
exceptions to height limitations, as follows:
~ 154.022 EXCEPTIONS TO HEIGHT LIMITATIONS.
The height limitations stipulated in this chapter shall not apply to the following:
(A) Essential service structures, architectural features and the like. Church spires,
belfries, cupolas and domes, monuments, water towers, fire and hose towers, observation towers,
transmission towers, chinmeys, smoke stacks, flag poles, radio and television towers, wind
enerl!V conversion svstems. solar structures, masts and aerials and parapet walls extending not
more than four feet above the limiting height of the building;
(B) Places of public assembly. Places of public assembly in churches, schools and other
permitted public and semi-public buildings; provided that they are located on the first floor of
those buildings; provided that for each two feet by which the height of the building exceeds the
maximum height otherwise permitted in the district, its side and rear yards shall be increased in
width or depth by an additional foot over the side and rear yards required for the highest building
otherwise permitted in the district; and further provided that the Planning Commission shall find
that the additional height will not be materially detrimental to surrounding property; or
(C) Elevator penthouses and the like. Elevator penthouses (elevator machinery loft),
monitors and scenery lofts, provided no linear dimension of any structure of this type exceeds
50% of the corresponding street lot line frontage. Fire towers, hose towers, cooling towers, grain
elevators, industrial process towers, gas holders or other structures, where a manufacturing
process requires a greater height, shall be excepted.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and
publication.
Adopted by the City Council this lOth day of July, 2007.
Attest:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
l2 LloJ 5
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RESOLUTION NO. 13236
RESOLUTION APPROVING A SITE PLAN SUBMITTED BY HUTCHINSON EDA FOR
CONSTRUCTION OF A CALL CENTER AT 1150 - 5TH AVENUE S.E.
Whereas, Hutchinson EDA, has requested approval of a site plan to construct a call center located at
IISO-S'h Avenue S.B. with the following legal description:
Legal Description: Lot 2, Block 2, Hutchinson Fifth Avenue Industrial Park
Whereas, the Planning Commission met on July 2, 2007, on the request and considered the requirements
of the Zoning Ordinance, effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the
request.
The City Council has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the site plan, subject to the following findings and conditions:
1. The proposed building and site improvements would comply with the standards of the I-I
district and the zoning ordinance, subject to the conditions stated.
2. Information on stormwater calculations and stormwater outfall is required. Review and
approval by the City Engineer will be required prior to construction. Planting of native grasses
around the pond is recommended.
3. Approvals by the County and township are required for stormwater drainage into the County
ditch.
4. A truck turnaround or right out access for trucks exiting from the truck dock onto Arch Street
appears to be necessary to allow adequate maneuvering from the loading dock. Final plans are
subject to City Engineers review and approval.
S. Future development of the westerly parcel must access Sth A venue at the current Arch Street
location, which will provide the second access for expansion of the building. No additional
access onto Sth Avenue is permitted.
6. NPDES permit is required and additional detail is required for erosion control. Plans must be
reviewed and approved by the City Engineer.
7. Plans shall be revised to provide the required handicapped parking spaces.
8. Plans shall be revised to show parking stall and drive aisle dimensions to comply with zoning
ordinance requiTements.
9. All signage shall meet ordinance requirements. Sign permits are required prior to installation of
the signage.
10. Exterior lighting must be indirect and shall not cause glare to adjacent properties.
II. SACIW AC fee in the amount of $23,600 (8 units x $2,9S0) will be due at the time of building
permit.
12. The final landscaping plan shall be submitted to and approved by the City Forester. A berm and
landscaped buffer screen shall be planted along the southern property line to provide screening
from the property to the south. Tree plantings shall be completed before July 2008.
Adopted by the City Council this loth day of July, 2007.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
lo( 0 ')
MEMORANDUM
. DATE:
July 3, 2007, for the July 10, 2007 City Council meeting
TO:
Hutchinson City Council
FROM:
Hutchinson Planning Commission
SUBJECT: SITE PLAN FOR CUSTOMER ELATION CALL CENTER
Reauest:
The EDA has submitted a site plan for construction of a building to be leased to Customer
Elation for a call center. Proposed improvements on the site include construction of a
22,200-square foot building, a parking lot, and landscaping. The site would be entered
through a new access drive from 5th Avenue. A one stop shop was held on June 27, 2007,
to review the proposed development. Refer to the attached Planning Commission staff
report for additional details.
Plannina Commission Meetina:
The Planning Commission considered the site plan at a special meeting held July 2, 2007.
There were no residents who commented on the request. Miles Seppelt, EDA Director,
provided background and discussed operations of the call center.
.
Ms. Bowers noted several changes from the staff report dated July 2,2007. She explained a
truck turnaround or right out access for trucks exiting from the truck dock onto Arch Street
appears to be necessary to allow adequate maneuvering from the loading dock. The north half
of Arch Street was annexed into the City with the Wetherall property annexation. Staff noted
concerns of the neighboring property owner to the south regarding truck traffic onto Arch Street
and the possible damage to the road with trucks using the road. The access width onto 5th
Avenue will be increased to 30 feet.
Staff stated that the property owner to the south wants a landscaped buffer arid berm to provide
screening, however understands that smaller trees may be planted due to cost. The final
landscaping plan shall be submitted and approved by the City Forester. The Planning
Commissioners asked about parking needed and the actual number of employees at the call
center. They discussed size of the parking spaces and the drive aisles. Mr. Reisnour, architect
for the project, explained the spaces will be 9 feet in width. Mr. Seppelt explained the
overlapping shifts and commented on the parking needed. The Planning Commissioners also
discussed the accesses from the Warrior Mfg. property to the north.
After discussing the proposal, the Commission unanimously recommended approval, subject to
the conditions stated.
.
Recommendation:
The Planning Commission unanimously recommends approval of the Site Plan with the
recommendations and conditions stated in the attached resolution.
Iytv')
_ . 1":' ~ ~ -. _ _'" _ ,... _ _' ~ _ r...... ...~, _'" ,- _... _ _ _ "'.A oil. ~,........-~~~-':tiI'~'D-~;'" ~._ ......,4!. _"'~ _ _ _ _'''' _ r ~. ~,~ _ .. _ ....~ .... _ 1:0:.1 ..I' ~,"".#.:M..~,I''':'';I::'i~'kf:.~ ~ ~ .Jr.1. _ _:.:
DIRECTORS REPORT - PLANNING DEPARTMENT
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To: Hutchinson Planning Commission
From: Planning Staff. M'embers in attendance at One Stop S'hop: Jim. Popp, Lenny
Rutledge) JobnWebster~ Dave Hunstad, John Olson, John Paulson, Shan G'himire,
Rebecca Bowers, Miles Seppelt and Bonnie Baumetz
Date: June 28,2007, for July' 2, 2007 Specia.lPlalllli,.g COlnmission Meetillg
Subject: Site Plan for Construction, of a Call. Center at 1150 5th A,ve'lI S.E.
Applicants Hutchinson EcoDomicDevelopment Autboril)r (EDA)
SITEP'LAN
TheEDA "has submitted a site plan for construction o.fa building to be leased to Customer
Elation for a ca]] center A Proposed improvements on the site include construction of a 22,200...
square foot building, a parking lot~ and landscaping. The site \vould be entered through a new
ac.cess drive from 5th Avenue.. A one stop shop was held on June 27, 2007, to re,'ie\v the
proposed, development
Location Map:
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Site Plan
EDA -1150 5th Ave. S.E.
Planning Commission- July 2, 2007
Page 2
SPECIFIC INFORMATION
Existing Zoning:
1-1 (Light Industrial)
1150 5th Ave. S.E.
Property Location:
Lot Size:
3.87 acres
Existing Land Use:
Vacant/Agricultural
Adjacent Land Use
And Zoning:
Industrial to the north and west; out of City limits agricultural to the
east; agricultural and residential out of city limits to south.
Comprehensive
Land Use Plan:
Industrial
Zoning History:
The property was annexed to the City in December, 2003 with an R-
lzoning designation. The City Council rezoned the property to I-Ion
Apri113, 2004. The Hutchinson Fifth Avenue Industrial Park preliminary
plat was approved by CC on May 24, 2004. There was a reconfirmation
ofthe preliminary plat and final plat approved by the CC on July 26,
2005.
Applicable
Regulations:
Section 154.167 and 154.069 (City Code)
Building:
The proposed building would be an approximately 22,200 square foot one-story structure. The
exterior of the building would be a combination of prefinished metal panels, texture-cote panels
(stucco-like appearance), with windows on four sides, an aluminum store front entrance and a
metal roof. The building would be approximately 16 feet high to the eaves.
Setbacks:
The proposed placement of the building is to allow future expansion on the property to the west,
which is owned by the EDA. The proposed building setbacks and requirements for the 1-1 district
are identified below. The plans would comply with the building setbacks as follows:
Required Proposed
Structure Setback Structure Setback
Street Right of Way 30 feet 30 feet (north)
Interior Lot Line 20 feet 212 feet (east)
156 feet (south)
20 feet (west)
wee- ')
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Site Plan
EDA-1l50 5th Ave. S.E.
Planning Commission- July 2, 2007
Page 3
Access and Parking:
The site and parking area would be accessed through a drive from 5th Avenue. A secondary
access is shown on the southerly end of the site onto Arch Street, however the City Engineer has
not approved this access due to concerns over the condition and maintenance of unpaved Arch
Street. A condition has been added to remove the access and coordinate future development on
the site to provide a secondary access in the future with building expansion.
A call center has parking characteristics similar to both office and manufacturing uses. The use
may also have a higher number of employees requiring additional parking beyond that specified
by the zoning ordinance. The ordinance requires 4 spaces per 1,000 square feet for office uses
or for manufacturing uses 1 per employee on the main shift or 2 per 1,000 square feet. Based
upon a gross building area of 22,200 square feet, 89 parking spaces would be required using the
office calculation. The applicant proposes construction of an initia1118 spaces with a
designated future parking area with 70 spaces for expansion. The City Engineer has
recommended the applicant consider using turf reinforced grid for overflow parking rather than
paving until it is determined that the additional parking area is necessary to reduce the amount of
pavement. The proposed parking area and drive aisles would meet the required 20 foot setback
to the right of way. The plans supplied do not indicate dimensions for parking stalls or drive
aisles, however must comply with ordinance requirements.
A loading dock is proposed at the southwest corner of the site. With the elimination of the
secondary access onto Arch Street, truck maneuvering may be challenging on the site until the
additional parking is constructed. A truck turnaround may be necessary to allow adequate
maneuvering. Final plans are subject to City Engineers review and approval.
Landscaping:
The applicant does not have a final landscape plan, however has provided a preliminary plan.
Staff is recommending that a berm and landscaped buffer screen be planted along the southern
property line to provide screening from the property to the south. Although the property to the
south is out of City limits and is guided for future industrial use, a landscaped buffer between the
residential property would help reduce future land use conflicts. The final plat resolution for the
property identified that the trees required for the plat would be planted with the site plan. The
final landscaping plan will need to be reviewed and approved by the City FOrester.
Lighting and Sign age:
The plans do not identify any lighting or signage at this time. Sign permits will be required prior
to installation ofthe signage and must meet ordinance requirements. Lighting installed must be
indirect and shall not produce glare on adjacent properties or public right of ways.
Stormwater Management:
The plans identify a stormwater pond at the southern end of the parcel. Additional information
on stormwater calculations and stormwater outfall is needed. Planting of native grasses around
the pond is recommended. The plans are subject to the City Engineer's review and approval and
plan revisions will be necessary before construction is permitted. Approvals by the County and
township will also be required due to the drainage into the County ditch.
Co L-c/ )
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Site Plan
EDA -1150 5th Ave. S.E.
Planning Commission- July 2, 2007
Page 4
Analysis and
Recommendation:
A "One-Stop Shop" was held on June 27, 2007, to review the site plan and provide feedback to
the applicant (notes attached). There are remaining Engineering issues to be addressed,
including stormwater calculations and information on the stormwater outfall that must be
reviewed and approved by the City Engineer before construction.
The proposed improvements appear to met zoning ordinance requirements, subject to the
conditions stated. Staff recommends approval of the site plan subject to the following findings
and recommended conditions:
1. The proposed building and site improvements would comply with the standards of the
1-1 district and the zoning ordinance, subject to the conditions stated.
2. Information on stormwater calculations and stormwater outfall is required. Review and
approval by the City Engineer will be required prior to construction. Planting of native
grasses around the pond is recommended.
3. Approvals by the County and township are required for stormwater drainage into the
County ditch.
4. The secondary access onto Arch Street shall be removed. Future development shall be
coordinated to provide a second access for expansion of the building.
5. The proposed access onto 5th Avenue should be increased to 30' wide to allow adequate
turning radius for trucks.
6. NPDES permit is required and additional detail is required for erosion control. Plans
must be reviewed and approved by the City Engineer.
7. Plans shall be revised to show parking stall and drive aisle dimensions to comply with
zoning ordinance requirements.
8. Plans shall be revised to provide the required handicapped parking spaces.
9. All signage shall meet ordinance requirements. Sign permits are required prior to
installation of the signage.
10. Exterior lighting must be indirect and shall not cause glare to adjacent properties.
11. SAC/WAC fee in the amount of $23,600 (8 units x $2,950) will be due at the time of
building permit.
12. The final landscaping plan shall be submitted to and approved by the City Forester. A
berm and landscaped buffer screen shall be planted along the southern property line to
provide screening from the property to the south. Tree plantings shall be completed
before July 2008.
La LC~
Site Plan
EDA -1150 5th Ave. 'S..E.
Planning Commission- July.2,2007
Page 5
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Vie\vfrom Arch Street looking north toward Warrior
Co ( [~)
Site Plan
EDA-1150 5th Ave. S.E.
Planning Commission- July 2, 2007
Page 6
View of Arch Street looking west toward residential propertr
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Short Term~. Lii<quor
Fee.~
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) S87.S1S1IFax: (320) 234-4240
City of Hutchinson
APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE - ON SALE
In provisions of the City of Hutchinsou Municipal Code Chapter 112
All applications must be received at least 10 davs before City Council Meeting in order to be considered
A
/<L2..
.1;;c; - <;;8'1-- ;;l~77
Phone Number
/f1!{
IkU,f&,..,
City State
sS-~ 1:.1
Zip
:r 3~o-<::;!f7- "t?C"24,,r,e.
Phone Number
/6;;>0
1i?1i/~~
'Ci
,,:s-3,~
Zi
!!Iff
State
'rps,deJ
T)1f e
{/res,'deK-f
Title
ftC-f.
Title
I
I ""Lfond::; - e/' <!prI'I-
Location of Sales
ff~ (!~/14r'f 4e/l'C.z
Jluklif~56/l , lII'!s S~350
, f
~C-r~{ /<::;--/'7
Do (s) of Sales
/J1ilf ft+d hit:..-
Contact Person
-;;Jo 07
_rf
Checklisl
The following ilems need to be compleled andlor attached in order for the applicalion 10 be processed:
ono
es 0 no
The above lisled business hereby applies for a license 10 sell short-Ienn 3.2 MALT LIQUOR for consumplion "ON" Ihose
certain premises in Ihe Cily of HUlchinson described above and 10 Ihat end represenls and state as follows:
ThaI said applicant is a cilizen of the Uniled Slates; of good moral characler and repule; and has attained the age of21
years; that helshe is proprietor oflhis establishmenl for which the license will be issued if this application is granted.
That no manufaclurer of such non-inloxicating malt liquors has any ownership, in whole or in part, in said business of
said applicant or any interesllherein.
IoCJ~
City of Hutchinson
Applicationfor ShortTerm 3.2 Malt
Liquor License - On-Sale
Page 20f2
.
ThaI said applicant makes Ihis application pursuant and subjecI to all the laws of the State of Minnesota and the
ordinances and regulations of said Cily of Hulchinson applicable thereto, which are herehy made a part hereof, and
hereby agrees to observe and obey Ihe same.
Each Applicant further slates that he/she is nol now Ihe holder of, nor has he/she made application for, nor does he inlend to
make applicalion for a Federal Retail Dealer's Special lax slamp for the sale of intoxicating liquor.
I declare that the informalion I have provided on this applicalion is truthful, and I authorize the Cily ofHulchinson to
invesligate the information submitted.
~ f?:L
~ ~ Signature of.
orized applicant
M
.5 ;;20 C' 7
,
Date
Police Chief Recommendation
o approved 0 denied Noles:
.
.
Police Chief Sifmature
Dale
.
.
lor ~ )
.
~d.. ~ - ;}1-D7
~
. ~\~.\~
III Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151IFax: (320) 234-4240
Short Term 3.2 Malt Liquor
Fee: $100.00
City of Hutchinson
APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE - ON SALE
In provisions ofthe City of Hutchinson Municipal Code Chapter 112
All applications must be received at least 10 davs before City Council Meeting in order to be considered
A
etJ
f-ItlTClf INSXJA/ ,,11JV
City State
<oScJ
Phone Number
.c.s-
Zip
~M f7ful-
Applicant Name
tjlOtJ 1-, A- K l:: Sf ,SW
Applicant Address
3;t?~7-G>bCJ7
Phone Number
!It.trt'Tf I /1/ ,~" N/ /11 /i/
ciiv State
S5 3SCJ
ZiD
. LA) / Lt.-fI'r/Y1
Name
Title
Name
3.2 Malt Li uor Sales Information
f./fr}(J LA-A' E Sf - S
Location of Sales
HilrCffINSd 11/1 /Y)N SS" 3SC?
. Address
Title
Checklist
The following ilems need 10 be completed and/or attached in order for the applicalion to be processed:
Applicalion fee paid in full (check or money order): CI yes CI no
Application completed in full and si~ned bv aoolicant: CI ves CI no
The above lisled business hereby applies for a license 10 sell short-term 3.2 MALT LIQUOR for consumption "ON" Ihose
certain premises in Ihe City of Hulchinson described above and 10 Ihat end represents and slate as follows:
.
ThaI said applicant is a cilizen oflhe United States; of good moral character and repute; and has attained Ihe age of21
years; that helshe is proprietor of this establishment for which Ihe license will be issued if this applicalion is granted.
That no manufacturer of such non-intoxicaling malt liquors has any ownership, in whole or in part, in said business of
said applicant or any interesllherein.
([l(e)
.
.
.
.
City of Hutchinson
ApplicalionforShortTerm 3.2 Ma/J
Liquor License - On-Sale
Page 20f2
That said applicant makes Ihis application pursuant and subjecllo all the laws of the Stale of Minnesota and Ihe
ordinances and regulalions of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states Ihat he/she is nol now the holder of, nor has he/she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special lax slamp for Ihe sale of inloxicating liquor.
I declare thaI the informalion I have provided on this application is truthful, and I authorize the City of Hutchinson 10
investigate the infonna . n submitted.
.1
)<>
Date
rr(---
~ ~ /1-
c '7
Police Chief Recommendation
CI approved CI denied Notes:
Police ChiefSil!:nature
Date
wee)
pd, v ~ ;}i-07
C~Of.
~
.
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587.5151IFax: (320) 234.4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
A
o Full Year January 1 - December 31,
Fee:
$100.00
Year
7' Short Term Dale(s)
()Q-o'1-07- oq-09-07Fee:
Month/Day/Year - Month/Day/Year
$25.00
.
OraniiationInfdr,nation
;;if. ,tNf'r3 r;}@"IA- r-HoL/C' rfl..<..! t<:-Mf
Name
L/(a:) L~ '=- ~ j , S W !fr;nW //VWI\/ 41/11
Address where regular meeting are held City State
Day and lime of meelings? l/ 17f rC/b<;i,. 6te1f IJ:bNl# 7' 0 () ~IYJ
Is Ihis organizalion organized under the laws of the Slale of Minnesota? t;l(yes 0 no
How long has Ihe organizalion been in existence? / ;J--;;;' How may members in the organization?
.IJ '
What is the purpose oflhe organization? K bl.-I01ClM - F:JJu(i /'rTIO IV
In whose custody will organization recordsbe kept?
Lo fU7/fU1-
tfrbcJ LN(,6 Sf. SW
Address
;3;.;o-S'g7-tbSV7
Phone Number
~
Name
'3.;t::l...s6 7-& ..f;c::'7
Phone Number
!:If ~rC/t /IV.sc A{
City
M#'
State
..s-S' 3 SO
Zip
Dul
J(J / it
~L-
True Name
I? 0 f:; Av f}:. St{j
Residence Address
3,;;k::?- -s-g>7- (p.s;-O 7
Phone Number
;J?lrC/i-//V&:lM ;Jw
City State
Place of Birth: V~W(JolJ
City
~no
~~d
Zip
"Month/day
Have you ever been convicted of any crime olher !han a Iraffic offense?
3,,0
Date of Birlh:
State
Dyes
'If yes, explain:
.
vC-0)
City of Hutchinson
Applicarionfor Bingo Gambling Devices license
Page 2 of3
. i- 300- s%'i-w67Y7
True Name Plwne Number
'lIs (:;t2..IftfM1 ~f- - f/u1L.li 1/t&:I/V' I1W G'.s-:5rzJ
Residence Address City Slate Zip
Dale of Birth: Place of Birth: Sf. P/}.(.fL-. /J1N
Month/day/year City Slale
Have you ever been convicted of any crime other than a traffic offense? 0 yes )tno
If yes, explain:
How long have you been a member of the organization?
Location # 1 ()
St, A-MA-~:i4-S JIj \" A-n-/OL.-/(J g,IfUIC.-(!ff
Name of localion where game will be played Phone Number
Lf~o LA-Kf:- Sf. SU0 !hrcH/Nfr;1/V1 /J1IV cs:b b
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: 09-<J'1-0 7 Ihrough 0 '1-0 '7-07
. @Y AM
J;: QQ PM To .!;;.' ()() ~
23cJ-~tbSZ)7
.
Hours of !he day gambling devices will be used:
Maximum number of player: 'Z,
Will prizes be paid in money or merchandise? )l( money 0 merchandise
Will refreshments be served during Ihe time the gambling devices will be used?
If es, will a char e be made for such refreshments? es 0 no
Gatnelnformatioi>
Location #2
From
tl(yes
Ono
Phone Number
Address of location where game will be pi
Date(s) andlor day(s) gambling devices will be used'
City
State
Zip
through
AM
PM To
AM
PM
Maximum number of player:
Will prizes be paid in m y or merchandise? 0 money 0 merchandise
Will refreshments be served during Ihe time the gambling devices will be used? 0 yes 0 no
If es, will a char e be made for such refreshments? 0 es 0 no
/ ()I It
.
_5
Name
KO;Z;A-VE.St0
Residence Address
12- roR.
, Title
!larC/f II/wAIt /JJ /1/
City Slate
S-~3
Zip
.
Name
Title
Residence Address
City
State
Zip
lJlf-)
.
.
.
City of HUTchinson
Applicarionfor Bingo Gambling Devices license
Page 3 of3
Name
Title
State
Zi
Residence Address
City
Officers or Other Persons Paid for Services Information (Vnecessarv, list additional names on selJarate~heet)
Title
Name
Zip
City
State
Residence Address
Title
Name
State
Zip
City
Residence Address
Name
Title
Zip
City
State
Residence Address
Have you (Gambling Manager and AUlhorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in Cily of Hutchinson
Ordinance 114.20 and Minnesola Statutes Chapter 349)?
Gambling Manager J(yes 0 no
X;;t
L/'rT~
Aulhorized Officer 0 yes 0 no
Initial Initial
I declare thatlhe information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information suhmined. Also, I have received from the Cily of Hutchinson a copy of the City Ordinance No.
114.20 relating 10 gambling and I will familiarize myself with the contents thereof.
x
~~z/- l' 7
Date
~-~
Signature of gambling manager of organization
If-~o-,j 7
Date
Internal Use Only .
City Council 0 approved 0 denied Notes:
.
lo(-f;
.
.
.
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration ofImprovement Project Change Orders
Letting No. lIProject No. 06-01 - TH 7/15/22 Reconstruction - Change Order No.1
DATE: July 10, 2007
Numerous minor to moderate construction changes were identified over the last construction season.
This Change Order will account for the summation of these construction cost decreases and increases.
cc: Gary Plotz, City Administrator
lo C'Q)
C S McCrossan Construction Inc
7865 Jefferson Hwy
Maple Grove MN 55369
Phone: (763) 425-4167 Fax: (763) 425-0520 Project Location: TH 7t15/22 Reconstruction
DESCRIPTION OF CHANGE: This change order addresses numerous minor to moderate construction changes identified over the las
construction season and will account for the summation of these construction decreases and increases.
1[:]1 Quanti~ II Unit Price I
LS 1 $6,847.65
LS 1 $0.00
LS 1 $0.00
=*
15 Water Service Firemans Park LS 1 $3,634.70
16 Watermain/Sanitary Sewer/Hydrant LS 1 $9,152.02
17 Special SurfaceFinish LS 1 $0.00
18 Temporary Chain link Fence LS 1 $0.00.
19 Artesian Well LS 1 $0.00
20 Sleel Casing Return LS 1 $5,989.78
21 Retaining Wall A Design/Hutch Manufacturing Driveway LS 1 $3,899.73
22 Lower Sanitary Manhole/Adjust Water Service LS 1 $5,367.33
23 Design Change 7 Storm Sewer Outlet East Side of Bridge LS 1 $6,535.00
24 Retaining Wall Modifications LS 1 $0.00
25 Light Base/Banner Pole/Picnic Table LS 1 $3.736.00
INET INCREASE ----------.------.-------------------------------------------------- II
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $101,015.99
(add)l(dedllGtl. An extension of -0- days shall be allowed for completion. The original completion date shall not be changed.
CITY OF HUTCHINSON. ENGINEERING DEPARTMENT
111 HASSANST SE, ~UTCHINSON MN 55350 (320l2~4-4209
CHANGE ORDER NO.1'
.
Sheet 1 of 1
C&CTOR:
1
Project No.
Letting No.
GEJDI
Order
No. Spec. Ref.
Item Name
1
2
Adams Street Widening
3
Sign Relocation
Bluff Street Electric Line Conflict
Watermain Change/Hydrant Change/Reverse Osmosis
Removal
LS
LS
LS
LS
LS
$23,336.21
$0.00
$1,820.00
$18,846.85
$0.00
$11,850.72
$0.00
$0.00
$0.00
$0.00
$0.00
4
5
6
7
8
9
10
11
12
Retaining Wall DIE Change
Temporary DetourfTruck Detour
Watermain /Wall D Conflict
Wall A Steel/Green Treated Lumber
Retaining Wall D Mobilization/Chimney Seals
Tree Removal on Wall E
Tile Connect to Structure
Biuff Street Masl Arm
LS
LS
LS
LS
LS
Rose Lane Sanitary Sewer
Irrigation System Repair
LS
ORIGINAL
CONTRACT
AMOUNT
$4,211,770.55
~PPROVED:
PREVIOUS ADDITIONS/DEDUCTIONS
THIS ADDITIONlg"gUCTION
$0.00
$101,015.99
APPROVED:
AD:
Contractor
07110/2007
DATED:
APPROVED:
Mayor
07/1012007
"PPROVED:
DATED:
Director of Engineering
07/10/2007
DATED:
City Administrator
07/10/2007
"
. ~ ~ ., ,
06-01
Amount
$6,847.65
$0.00
$0.00
$23.336.21
$0.00
$1,820.00
$18,846.85
$0.00
$11,850.72
$0.00
$0.00
$0.00
$0.00
$0.00
$3,634.70
$9,152.02
$0.00
$0.00
$O~OO
$5,989.78
$3.899.73
$5,367.33
$6,535.00
$0.00
$3,736.00
$101,015.991
TOTAL
$4,312,786.54
U{'J)
.
.
.
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
John Olson, Public Works
RE: Consideration of Award of Contract for 2007 Neighborhood Maintenance
Milling and Bituminous Patching Project (Letting No. 5A/Project No. 07-05A)
DATE: July 10,2007
The City of Hutchinson solicited four vendors for this work. Two quotations were received. Wm.
Mueller & Sons Inc of Hamburg, MN had the lowest quotation at $148 per ton. The contract shall not
exceed $45.00.
We recommend approval of the attached Resolution and Contract with Wm Mueller & Sons, Inc.
cc: Gary Plotz, City Administrator
Co lh ')
.
.
.
RESOLUTION NO. 13237
RESOLUTION ACCEPTING QUOTE AND AWARDING CONTRACT
LETTING NO. 5A
PROJECT NO. 07-05A
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
following improvement:
2007 Neighborhood Maintenance Milling and Bituminous Patching Project
quotes were received, opened and tabulated according to law, and the following bids were received complying
with the advertisement:
Bidder
Wm Mueller & Sons Inc of Hamburg MN
Duininck Bros Inc of Prinsburg MN
Amount Bid
$148 per Ton
$220 per Ton
and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm
Mueller & Sons Inc of Hamburg MN in the amount of $148 perTon (not to exceed $45,000.00) in the name of
the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained
until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory
completion of the contract.
Adopted by the Hutchinson City Council this 10th day of July 2007.
Mayor
City Administrator
It>Cn)
~
CITY OF HUTCHINSON
.
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
Bituminous milling & $45,000 Street maintenance Street Yes Wm Mueller & Sons
patching Bid 2007
$148/ton See memo bonding
. following items were authorized due to an emergency need:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
.otion Made By:
Seconded By:
Resolution submitted for Council action
Kenneth B. Merrill
by: Finance Director
Date Approved: July 10, 2007
lQ 0<')
.
.
.
TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of State of Minnesota Grant Agreement for
Hutchinson Dam Replacement Project (Letting No. 2/Project No. 07-02)
DATE: July 10,2007
This agreement is required for the Minnesota Department of Natural Resources to allocate the
$475,000 of dedicated funding to the Hutchinson Dam Replacement Project.
I recommend approval ofthe attached Grant Agreement and Resolution.
cc: Gary Plotz, City Administrator
Lo (, )
.
.
.
RESOLUTION NO. 13238
AUTHORIZATION TO EXECUTE STATE OF MINNESOTA DEPARTMENT OF
NATURAL RESOURCES GRANT AGREEMENT FOR
HUTCHINSON DAM REPLACEMENT PROJECT (L2/P07-()2)
It is resolved by the City of Hutchinson as follows:
1) That the State of Minnesota Department of Natural Resources, "Grant Agreement Hutchinson
Dam" is accepted.
2) That the Mayor and City Administrator are authorized to execute this Agreement and any
amendments on behalf of the City of Hutchinson.
Adopted by the Hutchinson City Council this 10th day of July, 2007.
Mayor: Steven W Cook
City Administrator: Gary 0 Plotz
loC/'J
.
STATE OF MINNESOTA
GRANT AGREEMENT
Hutchinson Dam
This grant contract is between the State of Minnesota, acting through its Commissioner of Natural
Resources, ("State") and The City of Hutchinson, III Hassan Street SE, Hutchinson, MN 55350,
hereinafter the "Grantee". ("Grantee").
Recitals
1. Under Minn. Stat. 84.026 the State is empowered to enter into this grant.
2. The State has been appropriated funds to repair, reconstruct, or remove dams; improve habitat for fish
and wildlife; and improve public recreational opportunities.
3. The Grantee represents that it is duly qualified and agrees to perform all services described in this
grant contract to the satisfaction of the State.
Grant Contract
.
1 Term of Grant Contract
1.1 Effective date: The date the State obtains all required signatures under Minnesota Statutes
Section 16C.05, subdivision 2.
The Grantee must not begin work under this grant contract until this contract is funy
executed and the Grantee has been notified by the State's Authorized Representative to
begin the work
1.2 Expiration date: November 30,2008, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
1.3 Survival of Tern. The following clauses survive the expiration or cancellation of this grant
contract: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property;
13. Publicity and Endorsement; 14. Governing Law, Jurisdiction, and Venue; and 16 Data
Disclosure.
2 Grantee's Duties
The Grantee, who is not a state employee, is responsible for the following:
2.1 Reconstruct the existing Dam on the South Fork of the Crow River in Hutchinson, MN.
Reconstruction shall include removal of all operable gates and installation of a naturalized rock
weir type rapids allowing similar flows and pool elevations as the in-place structure. The rock
weirs design will allow the passage of fish. The structure shall be consistent with contract
documents prepared for the City of Hutchinson by BARR Engineering dated June 21, 2007, and
the summary provided in Attachment A.
2.2 To apply for and receive all necessary approvals and permits to complete the project and
comply with state and federal regulations, including but not limited to: DNR Division of Waters
Permits, Storrnwater Protection Permit, Cultural Resources Review, Natural Heritage Resources
Review, and City Council approvals.
2.3 The Grantee is responsible for maintenance of the existing and repaired structure.
3 Time
The Grantee must comply with all the time requirements described in this grant contract. In the
. performance of this grant contract, time is of the essence.
4 Considerations and Payment
Grant (Rev. 06/07)
1
~\'J
4.1 Consideration. The State will pay for all services performed by the Grant~e under this grant
contract as follows:
. (1) Compensation. The Grantee will be paid up to $475,000 for actual expenses incurred.
(2) Travel Expenses. Reimbursement for travel and subsistence expenses actually and
necessarily incurred by the Grantee as a result of this grant contract will not exceed $0.00;
provided that the Grantee will be reimbursed for travel and subsistence expenses in the same
manner and in no greater amount than provided in the current "Commissioner's Plan"
promulgated by the commissioner of Employee Relations. The Grantee will not be reimbursed
for travel and subsistence expenses incurred outside Minnesota unless it has received the State's .
prior written approval for out of state travel. Minnesota will be considered the home state for
determining whether travel is out of state.
(3) Total Obligation. The total obligation ofthe State for all compensation and reimbursements
to the Grantee under this grant contract will not exceed $475,000.
4.2. Payment
(1) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized
invoice for the services actually performed and the State's Authorized Representative accepts
the invoiced services. Partial payments are allowed. Final invoices must be submitted on or
before November 30, 2008. Invoices must include copies of appropriate documentation to
prove the work has been completed.
(2) Federalfunds. No Federal funds are being used.
. Conditions of Payment
All services provided by the Grantee under this grant contract must be performed to the State's
satisfaction, as determined at the sole discretion of the State's Authorized Representative and in
accordance with alJ applicable federal, state, and local laws, ordinances, rules, and regulations.
The Grantee will not receive payment for work found by the State to be unsatisfactory or
performed in violation of federal, state, or 10callaw.
6 Authorized Representative a
The State's Authorized Representative is Robert Collett, Area Hydrologist, 20596 Highway 7,
Hutchinson, MN 56537320-583-2550, or hislher successor, and has the responsibility to monitor
the Grantee's performance and the authority to accept the services provided under this grant
contract. If the services are satisfactory, the State's Authorized Representative will certify
acceptance on each invoice submitted for payment.
The Grantee's Authorized Representative is Kent Exner, City Engineer, III Hassan Street SE,
Hutchinson, MN 55350, 320-234-4212. If the Grantee's Authorized Representative changes at
any time during this grant contract, the Grantee must immediately notify the State.
7 Assignment, Amendments, Waiver, and Grant contract Complete
7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this
grant contract without the prior consent of the State and a fully executed Assignment Agreement,
executed and approved by the same parties who executed and approved this grant contract, or
their successors in office.
.
Grant (Rev. 06/07)
2
loD J
.
7.2 Amendments. Any amendment to this grant contract must be in writing and will not be
effective until it has been executed and approved by the same parties who executed and approved
the original grant contract, or their successors in office.
7.3 Waiver. If the State fails to enforce any provision of this grant contract, that failure does
not waive the provision or its right to enforce it.
7.4 Grant Contract Complete. This grant contract contains all negotiations and agreements
between the State and the Grantee. No other understanding regarding this grant contract, whether
written or oral, may be used to bind either party.
8 Liability
The Grantee must indemnifY, save, and hold the State, its agents, and employees hannless from
any claims or causes of action, including attorney's fees incurred by the State, arising from the
performance of this grant contract by the Grantee or the Grantee's agents or employees. This
clause will not be construed to bar any legal rernedies the Grantee may have for the State's
failure to fulfill its obligations under this grant contract.
9 State Audits
Under Minn. Stat. 16C.05, subd. 5, the Grantee's books, records, documents, and accounting
procedures and practices relevant to this grant contract are subject to examination by the State
and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from
the end of this grant contract.
10 Government Data Practices
The Grantee and State rnust comply with the Minnesota Government Data Practices Act, Minn.
. Stat. Ch. 13, as it applies to all data provided by the State under this grant contract, and as it
applies to all data created, collected, received, stored, used, maintained, or disseminated by the
Grantee under this grant contract. The civil remedies of Minn. Stat. . 13.08 apply to the release of
the data referred to in this clause by either the Grantee or the State. If the Grantee receives a
request to release the data referred to in this Clause, the Grantee must immediately notifY the
State. The State will give the Grantee instructions concerning the release of the data to the
requesting party before the data is released.
11 Workers' Compensation
The Grantee certifies that it is in compliance with Minn. Stat. 176.1 8 1, subd. 2, pertaining to
workers' compensation insurance coverage. The Grantee's employees and agents will not be
considered State employees. Any claims that may arise under the Minnesota Workers'
Compensation Act on behalf of these employees and any claims made by any third party as a
consequence of any act or omission on the part of these employees are in no way the State's
obligation or responsibility.
.
12 Publicity and Endorsement
12.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify
the State as the sponsoring agency and must not be released without prior written approval from
the State's Authorized Representative. A copy of any publicity shall be furnished to the State's
Authorized Representative upon its release. For purposes of this provision, publicity includes
notices, informational pamphlets, press releases, research, reports, signs, and similar public
notices prepared by or for the Grantee individually or jointly with others, or any subcontractors,
with respect to the program, publications, or services provided resulting from this grant contract.
Grant (Rev. 06/07)
3
(oD')
12.2 Endorsement. The Grantee must not claim that the State endorses itsproducts or services.
.overning Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this grant contract. Venue
for alllegal proceedings out of this grant contract, or its breach, must be in the appropriate state
or federal court with competent jurisdiction in Ramsey County, Minnesota.
14 Termination
14.1 Termination by the State. The State rnay cancel this grant contract at my time, with or
without cause, upon 30 days' written notice to the Grantee. Upon termination, the Grantee will be
entitled to payment, determined on a pro rata basis, for services satisfactorily performed.
15 Data Disclosure
Under Minn. Stat. 270.66, and other applicable law, the Grantee consents to disclosure of its
social security number, federal employer tax identification number, and/or Minnesota tax
identification number, already provided to the State, to federal and state tax agencies and state
personnel involved in the payment of state obligations. These identification numbers may be
used in the enforcement of federal and state tax laws which could result in action requiring the
Grantee to file state tax returns and pay delinquent state tax liabilities, if any.
16 Use of Funds for Match or Reimbursement
Grant funds cannot be used by the Grantee for any match or reimbursement without written
authorization from the State's Authorized Representative.
A STATE ENCUMBRANCE VERJFICATION
'lIff/Irdividual certifies that funds have been encumbered as
Required by Minn. Stat. "16A.15 and 16C.05"
Signed:
Date:
CFMS Grant contract No. A-
2. GRANTEE
The Grantee certifies that the appropriate person(s)
have execuled the grant contract on behalf of the Granlee as
required by applicable articles, bylaws, resolutions, or ordinances.
By:
Title: steven W. Cook, Mayor
I
Date: 07/10/::>007
By:
Title: Gary
1
Date:
D. Plotz, City
07/10/2007
Administrator
Distribution:
.
Grant (Rev. 06/07)
3. STATE AGENCY
By:
(with delegated authority)
Title: Area Hydrologist, DNR Waters Division
Date:
Distributions:
Agency
Grantee
Ee's:
State's Authorizes Rep
Regional Fisheries Mgr -
St Paul Ecological Services
St. Paul Waters.
Regional Waters Mgr
Region 4 Mgr
4
LP(1')
.
STATE OF MINNESOTA
GRANT AGREEMENT
Hutchinson Dam
ATIACHMENT A
NATURE AND SCOPE - This project is for the reconstruction of the South Fork of the Crow River Dam in
Hutchinson and rock rapids.
PURPOSE - The rock rapids will eliminate operation of the dam at high flows, restore fish passage at the
dam, provide improvements to riverine and riparian habitats, reduce stream bank erosion below the dam, and
substantially reduce public safety concerns associated with the existing lowhead dam.
SPECIFICATIONS - The I I rock rapids will be constructed according to plan specifications to be approved
by the DNR Waters Permit. The City of Hutchinson, under the direction of Kent Exner, P.E., will secure and
administer the construction contract for this project.
The project includes:
-Removal of a portion of the existing dam spillway and all gates and mechanical apparatuses
- Furnish and deliver 90 boulders.
- Fumish and deliver 6180 tons of base rock
- Furnish and install 2515 tons of filter rock
-Placement of rock fill according to design.
Mobilization of equipment.
.OMPLETION - All placement of rock, final cleanup and site restoration within the river corridor shall be
completed by November 30,2008.
Under no condition will work within the river be allowed between April 15th and June 1 st.
PROJECT COORDINATION - The contractor will coordinate and schedule with the City of Hutchinson,
BARR Engineering, and other state agency personnel. In addition to City of Hutchinson and BARR
Engineering personnel, the following person must be contacted a minimum of one week prior to start of
construction.
Luther Aadland
Minnesota Department of Natural Resources
15091 s,AvenueNorth
Fergus Falls, Minnesota 56537
Phone: (218) 739-7576 Ex!. 235
Placement of the large boulders will be done under the direct supervision of Luther Aadland, MN DNR. The
contractor shall work closely with Mr. Aadland to prevent schedule conflicts.
CONSTRUCTION AND ENVIRONMENTAL DISTURBANCE REQUIREMENTS - The contractor shall
take appropriate measures to restrict the losses or disturbance of soil, vegetative cover, and pollutants
(chemical or biological) from the project site. Construction shall take place in a manner that minimizes re-
. suspension of river sediments. Appropriate erosion control measures shall be used to limit sedimentation and
discoloration of the downstream waters.
Grant (Rev. 06/07)
5
GCi~
.
.
.
RESOLUTION NO. 13235
RESOLUTION REJECTING BIDS AND REJECTING IMPROVEMENT
LETTING NO. 10
PROJECT NO. 07.10
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
following described improvement:
Hutchinson Farmers Market by construction of three pavilion structures and electrical service with
required Substantial Completion of the project on or before September 7'h, 2007
and the following bids were received complying with the advertisement:
Bidder
Kue Contractors of Watkins MN
Ebert Construction of Corcoran MN
RAM Buildings Inc of Winsted MN
. Environmental Associates Inc of Willmar MN
Dammann Construction of Glencoe MN
Scott Builders of Buffalo MN
Gopher State Contractors of Rice MN
Eagle Construction Company of Little Falls MN
Base Bid
$242.193.00
$276,200.00
$297,129.00
$312,604.00
$278,600.00
$284,156.00
$309,451.00
$319,800.00
Alternates
$ 80,500.00
$ 97,200.00
$ 76,513.00
$ 74,688.00
$115,400.00
$124,197.00
$116,612.00
$116,100.00
Total Bid
$322,693,00
$373,400.00
$373,642.00
$387,292.00
$394,000.00
$408,353.00
$426,063.00
$435,900.00
AND WHEREAS, it has been found that the bid price exceeds the Engineer's estimate by 62% and this
improvement is not feasible at this time.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The all bids are hereby rejected.
2. Said improvement project is not feasible at this time and is hereby rejected.
Adopted by the Hutchinson City Council this 10th day of July 2007.
City Administrator
Mayor
~())
CITY' ~UTCHINSON, HUTCHINSON CITY CENTER, 1,HASSAN ST SE, HUTCHINSON MN 55350 (320-234-42U~)
PLAN HOLDERS LI & BID TABULATION L~~1of2
LETTING NO. 10/PROJECT NO. 07-10 - Farmers Market Pavilion
BID OPENING DATE: Thursday, June 28th, 2007 @ 2:00 pm
COMPLETION DATE: ENGINEER'S ESTIMATE:
'" z - UJ N" -" -"
'" '" -u. C 'z .~ 'z
UJ :Ii ~o c UJ-'z~ UJ- UJ!!: UJ-
0:: ....= ....0::
C => -:Ii iii ....~o ~a ~~
c 0::0:: < -(!) <Ul
c z....=w zO z(!)
NAME AND ADDRESS TELEPHONE FAXIWATS < z- =>0 UJ
UJ liJu. '" o::Z>> 0::-' o::z O::Ul
-' c < UlUJ<O Ul< Ul- l!!~
:;;: c ",UJ III ~Oo.m ........ ........
:Ii < c'" -'UJ -,'" -'0
-.... < < <:Ii <~ <...
uJ III
Calway Construction
417 North Riverfront Or
, Mankato MN 56001 507-388-3711 507-388-4407
Construction Results
14100 23rd Ave N
2 Plymouth MN 55447 763-559-1100 763-553-0494
Dammann Construction
16042 Dairy Ave 5% Bid
3 Glencoe MN 55336 320-395-2417 320-395-2034 Yes Bond $278,600.00 $48,750.00 $43,150.00 $19,900.00 $3,600.00
Eagle Construction Company
515 9th Ave NW 5% Bid
. Little Falls MN 56345 320-632-5429 320.632-5420 Yes Bond $319,800.00 $56,700.00 $37,500.00 $19,500.00 $2.400.00
Ebert Construction
23350 Co Rd 10 5% Bid
, Corcoran MN 55357 763-498-7544 763-498-9951 Yes Bond $276,200.00 $40,300.00 $35,400.00 $18,700.00 $2,800.00
,
,
c ~
E.nvironmental Associates Inc (eai Inc) OJ OJ
@S
770 Bus Hwy 71 NE 'm ~ 5% Bid
6 Willmar MN 56201 320-231-0461 320-235-2871 Yes Bond $312,604.00 $35,200.00 $18,168.00 $18,480.00 $4,840.00
GH Construction
1000 Commerce Blvd, Ste 400
7 Howard Lake MN 55349 320-543-0004 320-543-2995
~ u
~~E
Gopher State Contractors C.cO
g8~
340 SE 1st Ave @OJ~ 5% Bid
"i: ~.8
, Rice MN 56367 320-393-4248 320-393-4135 o~ Yes Bond $309,451.00 $49,110.00 $43,500.00 $20,328.00 $3,674.00
'"
.~ ~
Kue Contractors Qj~
E OJ
130 Central Ave 5 @S 5% Bid
L..... 9 Watkins MN 55389 320-764-2525 320-764-2524 E OJ Yes Bond $242,193.00 $37,000.00
'-" :;::; $20,000.00 $20,000.00 $3,500,00
--- .
CITY _HUTCHINSON, HUTCHINSON CITY CENTER, ~HASSAN ST SE, HUTCHINSON MN 55350 (320-234-4209)
PLAN HOLDERS L & BID TABULATION eOJP92of2
LETTING NO. 10/PROJECT NO, 07-10 - Farmers Market Pavilion
BID OPENING DATE: Thursday, June 28th, 2007 @ 2:00 pm
COMPLETION DATE: ENGINEER'S ESTIMATE:
Ul z ~ NCl ~Cl ~Cl
I/) -11. W .i!!:
w I/) >0 ' 0 ,z .z
'" :;; !:::;; 0 w..Jz~ w- wcr w-
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0 0 crcr <( -Cl <(w ~~
NAME AND ADDRESS TELEPHONE FAXlWATS <( z~ ::>0 W ZI-~lU zU ZC>
..J W frlu. I/) crZ>> "'..J "'z "'W
;;: 0 UlW <( ww<(O W<( w- ~;:
0 III ~OD..m ........ ........
:;; < 0'" ..JW ....I:r ....10
W -.... < < <:;; <g <11.
III
RAM Buidings Inc
592 Industrial Dr 5% Bid
" Winsled MN 55395 320-485-2844 320-485.3625 Yes Bond $297,129.00 $39,914.00 $14.145.00 $19,550.00 $2,904.00
Ryan Voss Construction Inc
6574100th Sl
" Glencoe MN 55336 320-864-4234 320-864-4383
~
.c
u
~ ~
Schatz Construction :0 "
.c c
1011 Armstrong Aye N @I--'
'" "
" Glencoe MN 55336 320-864-3131 320-864-5804 '0
~
Scott Builders
12 East DiYision 5t
" Buffalo MN 55313 763-684-0000 763-684-0402 Yes $284.156.00 $57,668.00 $44,495.00 $18,470.00 $3,564.00
S
\'>
L..--'
::=.../
.
.
.
7&
MEMORANDUM
POLICE I EMERGENCY MANAGEMENT SERVICES
TO:
Mayor and Council
Dan Hatten, Director of Police I Emergency Management service~
FROM:
DATE:
July 3, 2007
RE:
fee Schedules for the Automated Pawn System
This memorandum is to request your approval of an addition to the city's fee schedule.
This department has entered into a contract agreement with Automated Pawn System
wherein we will be billed for the use of their software package. I am requesting that the city
add to the fee schedule a charge of $1.50 per transaction that will be billed to the
businesses entering data to the system. This billing would be done on a monthly base.
2007-01-0002
l2 (y, ')
.
.
.
MEMORANDUM
POLICE I EMERGENCY MANAGEMENT SERVICES
TO: Melissa Starke
FROM: Officer Theresa Leider/lnvestigations
DATE: 7/9/2007
RE: Transient Merchant License Background
As of today's date, I have completed a background investigation on Peter Bazil for a
Transient Merchant's License. This is the first application for such a license for Mr. Bazil.
During the course of conducting this
in the applicant's background that
nd investigation, I did not discover anything
him from Qbtaining this license.
If you have any fu
contact me.
'to this matter, please
eoc0
.
.
.
C.Jof~
~
11] Hilss.an:'itlc.:1 S,)l)Ehc;L<;[
Hutchinson. MN 553,(.
020) 5l!:7-51:5llFax: (320) 234-4240
Cily of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
t Applit::allon Type (choose one)
CJ Soticimr
M Tr'dtlslcnt Merchant
o Peddler
ClParade Peddler
$100.00
$100.00
$100.00
$25.00
D'.J.te of Application
,
.,-t,': f \."', ')
i l....i ....
Dale("s) ofSaJe
\-}.~~-J
/pi...'" 0"''''& s:'..-.lvl{
...'-l.......;:.l~ ~"-'::I\;. "~
<7" \,,-\4. -% '" ,)....oHJ
, Applicant lnfommtloo - '-1
! 2" X 2~ PiCl1Jre Required
Na.me: Peter Dazil
Height: 5'8" Weight: 140 Eye Color: Blu
DnvcT's Ucense Number: S~te:
Pennanent Address: 3535. ~flan:
Orono
~'--'---;;:jf)'
Permanent T ekphorre:
Temporary Address:
(",(.
MN
MN
Slat</.'
55391
--~.-
."ritlt.'
~--~Ztp -
____~_.._~__J"_._ __~__' Temporary Telephone ACCl"SS;
Have you been convicted of any crime. misd~mc-ID1ur. Or violation of any frlunicipal ordifla.'ice, otfiCrthall--
traffic violations? 0 yes X no
If yes, siatc the nature OfOIT"Cfi!iC and punishment or penalty asst'ss..e.dthcrefore:
~-~----~- -
G2 (I")
.
.
.
Ciry QjlJlIl<:hinson
Appfica/ionfiH Peddlers. SoJicitor~ and Transh:nI Merchants
Page 2 .J4
Locatjol1 Info-nl1atloll
7 Iii Budge. Motel
.-.----Loca~;n l'./~e
7{)() Hl'.'Y 7 E.
Localhm Address
.-'1
""---1
I
,
Hutchinson
AIN
"2ip
Stale
Cify
Businesslnfoffilation
Describe relationship between applicant and employer: Same
Dtse-ribe nature of business. and describe item{s) otT<..."fcd:
Liquidating Sp(Jrlin~ Goods
DeSl..iibe rnelhod of delivery':
Truck
Describe source of supply:
Dick Sylveskr
Semi Truck ~ e\~ !:WE 5"'-<''') 1~-- vu.\P~",,'A
-50\
~ SuppJJer'....mtw -
C ""....E\-It>.tS~ ')
Supplier .4ddros;- -----
L tf<' 5rf
SupplUtr .~.~
Supplier ..Jddre.!Js
Supplier NomE'
_ Snpplie,r .(ddrl'!.u _
Referem.:cc Information
Provide two (2) property owners (preferably in i\kLcod County) lor character rekrences:
Pn)/X'1{)' ()wner Nom..'
I
!
I
I
L.-_
PrOpi:rf)'-(~'hr'r Adj;e.5-~-
Pr;;p;,.ty OIoI'l1t'r N;;;;;;-
_____ _ f'nJPt'rtYOI~:;:rAd,!r;'u __ -
71.'3 ___~CI-"7:l~__
SJJpplt,,. PhlJfli! Numb~r
~....J""''i
.-'~--CiO' ----
~S'(3~
fl\1oJ
Slale
ZIp
SIIPPfer p,;(;;;'-:..~'vmh"'r
Stat/!
--bp
('il)'
-- Suppler Ph;;~' Numbe;"
\!Q'
Slatt:
---- -
_L.ij~_,_____
-~~"""'--
. ...-..J
PrfJ!h-'J"(y(}':wer PJj(';;; l,;umlJ.j>----;---~
Cif)'
-s-;n-;;-- ----Zip-
f'rupt'rty Owner Nwh' _;\';;;llbt'1"
.iJ!!:'
____,\il/lfi'__ -._..l!J:
LoC'~
.
.
.
Cirv 0{ Hwchin...on
APPi/cutitmfor Pi:dJler.s. SvllC:llors. and Tronsh:nl M{'rehunls
p{Jg~ 3 ~r4
Rcferellce Infonnation (comin\ied)
List last (up to three (3)) previou-s city(ies) where you earned on !:'ame activity:
F"1...s-t $A-LE C:o"" lI""'A.I~12.
C.fl)' SUllC
St.~e
Ca)'
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, The following
to
Datc(s) of Acti\'ity
to
Date{s) of Aai\'ily
t(l
i}alo(S:1 of Activity
Doo
hems. need lei be completed and/or anachcd in order for the application to be processed:
00
Applic.:ition/ln\'estigation fee paid it1 fIJI! (check Or money order):
Are1ic;ation complete-d in full and si~ed: lXIyes 0 no
"A<:
I hereby certify T ha.ve completely tilled out the entire above application and that the .application is mJe, correcl, and accurate.
I fully lUldt.'TStand that any person \1,110 violates any provision of the Peddlers. Solicitors, and Transient Merchants Ordinance
No. 673 is guilty .of a misdeme-.a.nor and upon conviction thereof shall be punished by a fine not exceeding S t ~OOO,OO Or by
imprisonment t'O,- a period not exceeding 90 days or both.. plus, in either case, the costs of prOS-ecutlon.
,
,
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Applicant's Signalure--"""
J Internal USl: Only
r-. Police Cl ap;;~\~~d
I
[J denied Notes:
City Council
o approved 0 denied
Not<S:
I ; ':)_.<:.:-"",,.' '''-~I'ti<:ol ",r,'/I'""j,jl~t. Snli~j';)I_ Tr ~~"~"LO;.'
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TO BE PUBLISHED IN
HUTCHINSON LEADER
THURSDAY JUNE 21, 2007
Publication No. 7597
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given that a public hearing will be held on Tuesday, July 10,2007, at the
hour of 6:00 p.rn. in the Council Chambers of Hutchinson City Center for the purpose of:
Issuing an On-sale Intoxicating/Sunday Liquor license to Little Crow Bowling Lanes, dba
Hutch Bowl, applicant, to sell liquor at a restaurant located at 1150 Hwy 7 West,
Hutchinson, Minnesota.
This hearing will be held by the City Council of the City of Hutchinson. At such hearing,
all persons interested may be heard.
Gary D. Plotz
. City Administrator
.
1 {b\ ')
APPLICATION FOR ON-SALE INTOXICATING LIQUOR LICENSE
.
This form was prepared by the City of Hutchinson and the Minnesota
Bureau of Criminal Apprehension, Department of Public Safety, pursuant
to Minnesota Statutes, 1976, Section 340.13, for purposes of back-
ground investigation. It does not supercede any laws, rules or
regulations of the Division of Liquor Control regarding the issuance
of liquor licenses. Failure to provide information requested may
result in denial of the application.
~-
1. L, #i e, (I fO,.r &1\1 i,,'4 l.anes
Trade Name J
PBA Rww
<Uv.M I
(" /<1-"7
Date of Application
2. LicJl~'~riod
3. Type of Application: BNew
4. Sid PI tU S CVlC€..J
Name of Applicant
~) . 5Dq L/f1den fhr.e- ;;vi
Home Address
D Renewal
o Transfer
~rm (YItJ 653SV
6. Citizenship:
u-5r.
~rnN
Place of Birth
-
Date of Birth
7.
8. Address ~~ ~inecJ;! ~:jat2n Wesf-
~~)
9.
Legal Description
. List owners of building or premise to be licensed:
Gr.u I ! Je.nn.(if PlrV5a.flce..J
11. List all partners, officers or directors, if corporation:
Name
Address
Date of Birth
12. Prior experience in this type of business: jE yrs o..;;t ~ ~vJ/ Wrl-h
ore,<;U}-t .9.2.. ..J.ACe.nW
I
13. Present ownership in any other liquor establishment: ~ !$owl
14. Present ownership in any other restaurant or food business: tJW gn II { &..r
15. Three Business References:
(;) u ades Dee n:/ 0
cptu.JrJ~~ <;6JCe cUardv-rCl..re..-
. ~ S ~~n('.La; fed Vi/''}!j' mrJ
cor!:r~t;'!;; 9.::~::'sJ!~~~~n3 ~
.
16.
i[C\)
17. 1150 6/w~ 'l W'est, PD&~ do?,
Corporate or P tnership Address
cN~
~If this is a transfer application give name, address,
~corporation holding license for the past year.
of persons, partnership or
~I . Ue.r>nJ Pliula.nu./
19. Who owns the bar/tavern fixtures?
~es
o No
b.r+h
From
(Jr~.<;.lfl+
, To
20. Are you a Minnesota resident?
If not, where resident?
Dates of Residency
21. Residential Address during Past Five (5) Years:
5DGJ L-I nden A-Y (0
cbI1J,+th.~.I1M-;J rn N
55350
22. Three Personal References:
S4e..ve.. Ja.ni1ck
S e.ott St-hoc.he J\ (l')(;\J q"-
f huc1. ~r-iLt
f1..J (1113 J J1 nl )::,
23. Employment for the Past Five Years: W-P'.J C rflN
.
24. Any Convictions Other Than Minor Traffic:
tJOf1<.-
25. This application must be accompanied by detailed statement of net worth and last year's
tax return and statement of method of payment for business, fixtures and inventory.
26. Applicant, and his associates in this application, will strictly comply with all the
Laws of the State of Minnesota governing the taxation and the sale of intoxicating
liquor; rules and regulations promulgated by the Liquor Control Commissioner; and
all ordinances of the municipality; and I hereby certify that I have read the fore-
going questions and that the answers to said questions are true of my own knowledge.
I further understand that an investigation fee not to exceed $500.00 shall be charged
an applicant by the city or county if the investigation is conducted within the state,
or the cost not to exceed $10,000.00 if the investigation is required outside the
state. I further understand tbe ordinances of the~CitY of Hutchinson regarding the
operation of on-sale liquor licenses and agree to ~t~
Sign ture of Applicant
Subscribed and sworn to before me this
~~ ~d:~:~:: k ,
\ (Notary Public)
lt~'7
MEUSSA A. STARKE
NOTAR'I PUBUC.M\t>tNESOTA
My COlOll't Exp. JBl\. 31. 2011
My Commission Expires:
\- ,,\ - ,.fD11
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MEMORANDUM
DATE:
TO:
FROM:
July 5, 2007 for the July 10, 2007 City Council meeting
Hutchinson City Council
Rebecca Bowers, AICP, Planning, Building and Zoning Director, and
Lenny Rutledge, Building Official
SUBJECT: Self-Perpetuating Ordinance Adopting MN Building Code
Backaround:
The new 2007 State Building Code has been adopted by the State of MN and takes effect July
10,2007. Existing City ordinances reference the older version the Building Code and need to
be updated to reflect the new Code. Adoption of the self-perpetuating ordinance is
recommended to remain current and to avoid revising ordinances each time the Building Code
is updated. The City must enforce the current version of the Building Code.
Adoption of the ordinance will not change building permit fees at this time as permits fees are
reviewed and adopted annually by the Council with the city-wide fee schedule.
The ordinance also references optional chapters of the Building Code, however the City has
not adopted the optional chapters (special fire protection, flood proofing and regulations on
grading and excavations) and is not proposing adoption at this time.
Reauested Action:
1. Adoption of the attached self-perpetuating ordinance adopting the MN State Building
Code.
Attachment: Self-Perpetuating Ordinance Adopting Building Code
Existing City Code sections 150.01 -150.03, Adopted Building Code
1 Ck7 J
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Ordinance No. 07-0466
Adopting the Minnesota State Building Code
AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE.
THIS ORDINANCE: PROVIDES FOR THE APPLICATION, ADMINISTRATION, AND
ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE
ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL,
DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA, AND
MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THIS MUNICIPALITY;
PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF;
PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND
PARTS OF ORDINANCES THAT CONFLICT THEREWITH. THIS ORDINANCE SHALL
PERPETUALLY INCLUDE THE MOST CURRENT EDITION OF THE MINNESOTA STATE
BUILDING CODE WITH THE EXCEPTION OF THE OPTIONAL APPENDIX CHAPTERS.
The City of Hutchinson does ordain as follows:
Section 1 Codes adopted by reference. The Minnesota State Building Code, as adopted by the Commissioner
of Labor and Industry pursuant to Minnesota Statutes chapter 16B.59 to 16B.75, including all of the
amendments, rules and regulations established, adopted and published from time to time by the Minnesota
Commissioner of Labor and Industry, through the Building Codes and Standards Unit, is hereby adopted by
reference with the exception of the optional chapters, unless specifically adopted in this ordnance. The
Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein.
'ction 2. Application, Administration and Enforcement. The application, administration, and enforcement
ofthe code shall be in accordance with Minnesota State Building Code. The code shall be enforced within the
extraterritorial limits permitted by Minnesota Statutes, 16B.62, subdivision 1, when so established by ordinance.
The code enforcement agency of this municipality is called the Building Enforcement Department of the City of
Hutchinson. This code shall be enforced by the Minnesota Certified Building Official designated by this
Municipality to administer the code (Minnesota statute 16B.65) subdivision 1.
Section 3. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in
Minnesota Statutes, 16B.62, subdivision 1. Permit fees shall be assessed for work governed by this code in
accordance with the fee schedule adopted by the municipality in Section 150.02 of the City Code. In addition, a
surcharge fee shall be collected on all permits issued for work governed by this code in accordance with
Minnesota statute 16B.70.
Section 4. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota statutes 16B.69).
Section 5. Building Code Optional Chapters. The Minnesota State Building Code, established pursuant to
Minnesota Statutes 16B.59 to 16B.75 allows the Municipality to adopt by reference and enforce certain optional
chapters of the most current edition of the Minnesota State Building Code. The City of Hutchinson has not
adopted any ofthe optional provisions identified in the most current edition of the State Building Code.
Section 6. Effective Date of Ordinance. The effective date of this Ordinance shall be upon its passage and
.blication.
7{b)
Ordinance adopting MN Building Code
Page two
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Adopted by the City Council this 24th day of July, 2007.
A TrEST:
Mayor Steven W. Cook
Gary D. Plotz, City Administrator
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7(6')
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E iJSTING
C1TY c.oDE
Hutchinson, MN Code of Ordinances
~ 150.01 APPLICATION, ADMINISTRATION AND ENFORCEMENT.
(A) The application, administration and enforcement of the building code shall be in
accordance with Minn. Rules, part 1300.2100, as it may be amended from time to time, and as
modified by Chapter 1305. The code shall be enforced within the extraterritorial limits permitted
by M.S. S 16B.62(1), as it maybe amended from time to time, when so established by ordinance.
(B) The code enforcement agency of this municipality is called the Building
Enforcement Department.
(C) A state certified Building Official must be appointed by this jurisdiction to
administer the code.
(M.S. S 16B.65)
(Ord. 98-242, passed 11-24-98)
~ 150.02 PERMITS AND FEES.
(A) The issuance of permits and the collection offees shall be as authorized in M.S. S
16B.62(1), as it maybe amended from time to time, and as provided for by separate resolution
and Minn. Rules, parts 1305.0106 and 1305.0107, as it may be amended from time to time.
(B) Permit fees shall be assessed for work governed by this code in accordance with
the current city policies and fee schedules, as set from time to time by the City Council. In
addition, a state surcharge fee shall be collected on all permits issued for work governed by this
code in accordance with M.S. S 16B.70, as it may be amended from time to time.
(Ord. 98-242, passed 11-24-98)
~ 150.03 ST ATE BUILDING CODE ADOPTED.
(A) The Minnesota State Building Code, established pursuant to M.S. SS 16B.59-
16B.75, as they may be amended from time to time, or its Successor, is hereby adopted as the
building code for this municipality. The Code is hereby incorporated in this code of ordinances
as if fully set out herein.
(B) The Minnesota State Building Code includes the following chapters of Minn.
Rules:
American Legal Publishing Corp.
1
7[b)
.
(1)
(2)
(3)
(5)
(6)
(7)
(8)
buildings;
Hutchinson, MN Code of Ordinances
1300, State Building Code (2003);
1301, Building Official Certification;
1302, Construction Approvals;
1305, Adoption of the 2000 International Building Code;
1307, Elevators and Related Devices;
1309, Adoption of the 2000 International Residential Code;
1311, Adoption of the 2000 Guidelines for the Rehabilitations of existing
(9) 1315, Adoption of the 2002 National Electrical Code;
(10) 1325, Solar Energy Systems;
(11) 1330, Fallout Shelters;
(12) 1335, Floodproofing Regulations;
(13) 1341, Minnesota Accessibility Code;
. (14) 1346, Adoption of the Minnesota State Mechanical Code;
(15) 1350, Manufactured Homes;
(16) 1360, Prefabricated Structures;
(17) 1361, Industrialized/Modular Buildings;
(18) 1370,Storm Shelters (Manufactured Home Parks);
(19) Minnesota Plumbing Code;
(20) 7670,7672,7674,7676 and 7678, Minnesota Energy Code;
(21) Appendix chapter K (Grading), of the 2002 Supplements to the
International Code.
('89 Code, 9 4.01) (Ord. 98-242, passed 11-24-98; Am. Ord. 99-258, passed 6-22-99; Am. Ord.
2000-285, passed 10-10-00; Am. Ord. 02-307, passed 3-26-02; Am. Ord. 03-341, passed
5-13-03)
~ 150.04 VIOLATIONS.
.
American Legal Publishing Corp.
2
7Cb)
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TO: Mayor & City Council
FROM: John Olson, Public Works
RE: Consideration of Sale of Surplus Plow Truck to Acoma Township
DATE: July 10, 2007
Acoma Township has requested permission to negotiate a direct purchase from the City of
Hutchinson of a surplus plow truck. The plow truck is a 1986 Ford F800, with an appraised value of
approximately $4,800 - $5000.
Staff recommends approval of the sale of the plow truck at the price of $4,800.
cc: Gary Plotz, City Administrator
\0[0\)
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TO: Mayor & City Council
FROM: Kent Exner, City Engineer
RE: Consideration of Project Award for the School Road
Pedestrian Underpass Construction (Letting No. lIProject No. 07-01)
DATE: July 10,2007
Bids for the School Road Pedestrian Underpass project will be received on Monday, July 9th. City
staff will then provide a summary of the bids and an award recommendation at the Council Meeting
on July 10th.
Considering the timely award of this project at the upcoming Council Meeting is necessary to meet a
very aggressive construction timeframe which is required to coordinate the School Road Pedestrian
Underpass construction within the TH 7/15/22 reconstruction project.
cc: Gary Plotz, City Administrator
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RESOLUTION NO.
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.1
PROJECT NO. 07-01
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
following improvement:
School Road Pedestrian Underpass (SAP. 133-090-002, S.P. 4302-44 & STPX 4308(012)
trunk and lateral storm sewer, grading, aggregate base, bituminous paving, landscaping,
restoration, lighting, retaining walls, ornamental railing and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Amount Bid
and whereas. it appears that
of
is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with
of in the amount of $ in the name of the
City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained
until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory
completion of the contract.
Adopted by the Hutchinson City Council this 10th day of July 2007.
Mayor
City Administrator
\0[\=')
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RESOLUTION NO. 13239
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.1
PROJECT NO. 07-01
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
following improvement:
School Road Pedestrian Underpass (SAP. 133-090-002, S.P. 4302-44 & STPX 4308(012)
trunk and lateral storm sewer, grading, aggregate base, bituminous paving, landscaping,
restoration, lighting, retaining walls, ornamental railing and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
R & R Excavating Inc of Hutchinson MN
Duininck Bros Inc of Prinsburg MN
Amount Bid
$458,237.01
$489,028.05
and whereas. it appears that R & R Excavating Inc of Hutchinson MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with
R & R Excavating Inc of Hutchinson MN in the amount of $458,237.01 in the name of the City of Hutchinson, for
the improvement contained herein, according to the plans and specifications therefor approved by the City
Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained
until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory
completion of the contract.
3. The project be funded with Municipal State Aid in the amount of $576,910.61 and City Excess Bond
Funds in the amount of $264,559.52.
4. The award of contract is contingent to R & R Excavating Inc satisfying all Disadvantaged Business
Enterprise (DBE) and Equal Employment Opportunity (EEO) requirements.
Adopted by the Hutchinson City Council this 10th day of July 2007.
Mayor
City Administrator
\oL0
A
School Road Pedestrian Underpass Project
City Letting No. 1/Project No. 07-01
S.P. No. 133-090-002
Summary of Cost Estimates & Proposed Funding
July 10, 2007
Item DescriDtion Estimated Cost Proposed Funding
Federal Aid (1) State Aid (2) City (3) Total Funding
City Trail Project (4) $458,237.01 $296,000.00 $159,237.01 $3,000.00 $458,237.01
TH 7 Supplemental AQreement (5) $729,089.12 $422,156.00 $239,533.60 $67,399.52 $729,089.12
TH 7 Chanae Order t8) $0.00 $0.00 $0.00
Total Construction Costs $1,187,326.13 $718,156.00 $398,770.61 $70,399.52 $1,187,326.13
Consultant Fees (6) $178,150.00 $178,150.00 $178,150.00
Project Fees (7) $132,960.00 $132,960.00 $132,960.00
Property Acquisition $61,200.00 $61,200.00 $61,200.00
Total Project Costs $1,559,636.13 $718,156.00 $576,920.61 $264,559.52 $1,559,636.13
Excess Bond Funds $250,000.00
Preliminary Project Cost Estimate $1,451,000.00 Additional Bond Funds $14,559.52
Notes: 1. Federal Aid consists of $422, 156.00 (established) and $272,000 to $320,000 (2008 and 2009 total)
2. State Aid project funding to be limited to $576,920.61
3. City costs include storm sewer work, change order, property a.cquisition, fees and balance of costs
4. City Trail project to be partially funded with future Federal Aid allocations
5. TH 7 Supplemental Agreement total construction cost including detour costs ($15,839.16)
6. Consultant Fees include all SRF Project Development, Final Design and Property Acquisition Services
7. Project Fees include MnDOT Const. Eng. ($57,060), City Const. Eng ($39,290), and
City Admin/Finance ($36,610)
8. TH 7 Change Order Costs accounted for within overall TH 7/15/22 Project ($15,546.40)
.
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Marc A. Sebora, City Attorney
Office of the City Attorney
111_ Street SE
HutchinSon, MN 55350..2522
320-587-5151/Fax 320-234-4201
.
TO: Mayor & City Council
FROM: Marc A. Sebora, City Attorney
SUBJECT: Liquor License Violations
DATE: July 5, 2007
On January 13,2007, Hutchinson Police Services conducted an alcohol compliance check
throughout the City of Hutchinson. Five liquor license holders in the City of Hutchinson failed
that compliance check. Those businesses were the Victorian Inn, Lamplighter, Applebee's,
Pizza Hut and the America Legion Post 96. The employees that provided liquor to underage
persons as a result of these compliance checks have all been convicted of criminal charges and
the time for appealing those criminal convictions has passed.
When the City Council has considered liquor violations in the past, the mayor has appointed a
two or three person subcommittee of the City Council to conduct a hearing if the violator
requests one. I have contacted all ofthe violators and informed them of their rights to a hearing
and Pizza Hut, Applebee's and Lamplighter have all requested hearings.
.
The American Legion has voluntarily agreed to accept sanctions against their liquor license and
have waived a hearing. The proposed sanctions to be levied "if they meet with your approval"
would be as follows:
A three day suspension of their liquor license as well as an administrative penalty of$750. In
addition they will send their entire staff to an alcohol servers awareness class and have purchased
handheld ID scanners which will automatically register whether a person can be sold liquor
rather than attempting to determine the person's age by reading the ID. These handheld scanners
and the alcohol servers class have cost the American Legion approximately $2550. The
American Legion had a subsequent violation on a compliance check on April 17, 2007, as well.
Nevertheless, it would be my recommendation, especially in light of the American Legion's
good faith efforts to correct this problem, to accept the proposed penalties which would pertain
to both incidents.
In addition, I am having ongoing discussions with the attorneys for Applebee's and the
management of Lamplighter in hopes of settling this matter without a hearing. If I am able to
reach a settlement with these establishments prior to the Council meeting, I will provide that
information to you at the meeting. In any event, hopefully these matters could be settled prior to
actually having to schedule a hearing.
.
A violation of the liquor license ofthe Victorian Inn is not being alleged because the
establishment is now under new ownership.
Should you have questions concerning this, I will be happy to address them at the Council
meeting.
- Printed on recycled paper -
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POLICY GOVERNANCE@ SOURCE DOCUMENT
Why a Source Document?
A "source" is a point of origin. A source document is a "fundamental document or record
on which subsequent writings, compositions, opinions, beliefs, or practices are based."
(Webslers)
Without a simply expressed clear point of source, interpretations, opinions, writings and
implementations may intentionally or unintentionally diverge from the originating intent
and ultimately be undifferentiated. The point of source ("authoritative source") is John
Carver, the creator of Policy Governance, with Miriam Carver his fellow master teacher.
Without a simply expressed clear source document, Policy Governance is not reliably
grounded and not transferable as a paradigm of governance. It is left vulnerable to
interpretation, adaptation and impotence. This document has been produced by the
International Policy Governance Association and approved by John and Miriam Carver
as being true to source.
What Policy Governance is NOT!
1. Policy Governance is not a specific board structure. It does not dictate board size,
specific officers, or require a CEO. While it gives rise to principles for committees, it
does not prohibit committees nor require specific committees.
2. Policy Governance is not a set of individual "best practices" or tips for piecemeal
improvement.
3. Policy Governance does not dictate what a board should do or say about group
dynamics, methods of needs assessment, basic problem solving, fund raising,
managing change.
4. Policy Governance does not limit human interaction or stifle collective or individual
thinking.
What Policy Governance IS!
Policy Governance is a comprehensive set of integrated principles that, when
consistently applied, allows governing boards to realize owner-accountable
organizations.
Starting with recognition of the fundamental reasons that boards exist and the nature of
board authority, Policy Governance integrates a number of unique principles designed to
enable accountable board leadership.
\0[6')
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Principles of Policy Governance
1. Ownership: The board connects its authority and accountability to those who
morally if not legally own the organization-if such a class exists beyond the board
itself-seeing its task as servant-leader to and for that group. "Owners," as used in
the Policy Governance model, are not all stakeholders, but only those who stand in a
position corresponding to shareholders in an equity corporation.
2. Governance Position: With the ownership above it and operational matters below
it, governance forms a distinct link in the chain of command or moral authority. Its
role is commander, not advisor. It exists to exercise that authority and properly
empower others rather than to be management's consultant, ornament, or adversary.
The board-not the staff-bears full and direct responsibility for the process and
products of governance, just as it bears accountability for any authority and
performance expectations delegated to others.
3. Board Holism: The board makes authoritative decisions directed toward
management and toward itself, its individual members, and committees only as a
total group. That is, the board's authority is a group authority rather than a
summation of individual authorities.
4. Ends Policies: The board defines in writing the (a) results, changes, or benefits that
should come about for specified (b) recipients, beneficiaries, or otherwise defined
impacted groups, and (c) at what cost or relative priority for the various benefits or
various beneficiaries. These are not all the possible "side benefits" that may occur,
but those that form the purpose of the organization, the achievement of which
constitutes organizational success. Policy documents containing solely these
decisions are categorized as "Ends" in describing the Policy Governance model, but
can be called by whatever name a board chooses, as long as the concept is strictly
preserved.
5. Board Means Policies: The board defines in writing those behaviors, values-
added, practices, disciplines, and conduct of the board itself and of the board's
delegation/accountability relationship with its own subcomponents and with the
executive part of the organization. Because these are non-ends decisions, they are
called "board means" to distinguish them from ends and staff means. In describing
the Policy Governance model, documents containing solely these decisions are
categorized as Governance Process and Board-Management Delegation, but can be
called by whatever name a board chooses, as long as the concept is strictly
preserved. .
6. Executive Limitations Policies: The board makes decisions with respect to its
staff's means decisions and actions only in a proscriptive way in order
simultaneously (a) to avoid prescribing means and (b) to put off limits those means
that would be unacceptable even if they work. Policy documents containing solely
these decisions are categorized as "Executive Limitations" in describing the Policy
Governance model, but can be called by whatever name a board chooses, as long
as the concept is strictly preserved.
7. Policy "Sizes": The board's decisions in Ends, Governance Process, Board-
Management Delegation, and Executive Limitations are made beginning at the
\DCe:,)
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broadest, most inclusive level and, if necessary, continuing into more detailed levels
that narrow the interpretative range of higher levels, one articulated level at a time.
These documents-which replace or obviate board expressions of mission, vision,
philosophy, values, strategy, and budget-are called policies in describing the Policy
Governance model, but can be called by whatever name a board chooses, as long
as the concept is strictly preserved.
8. Delegation to Management: If the board chooses to delegate to management
through a chief executive officer, it honors the exclusive authority/accountability of
that role as the sole connector between governance and management.
9. Any Reasonable Interpretation: In delegating further decisions-beyond the ones
recorded in board policies-the board grants the delegatee the right to use any
reasonable interpretation of those policies. In the case of Ends and Executive
Limitations when a CEO exists, that delegatee is the CEO. In the case of
Governance Process and Board-Management Delegation, that delegatee is the CGO
(chief governance officer) except when the board has explicitly designated another
board member or board committee.
10. Monitoring: The board monitors organizational performance through fair but
systematic assessment of whether a reasonable interpretation of its Ends policies is
being achieved and a reasonable interpretation of its Executive Limitations policies is
being avoided. If there is a CEO, this constitutes the CEO's evaluation.
All other practices, documents, and disciplines must be consistent with the above
principles. For example, if an outside authority demands board actions inconsistent with
Poiicy Governance, the board creatively uses the consent agenda or other device to be
lawful without compromising governance.
Policy Governance is a precision system that promises excellence in governance only if
used with precision. These governance principles form a seamless paradigm or model.
As with a clock, removing one wheel may not spoil its looks but will seriously damage its
ability to tell time. So in Policy Governance, all the above pieces must be in place for
Policy Governance to be effective. When all brought into play, they allow for a governing
board to realize owner accountability. When they are not used completely, true owner
accountability is not available.
Policy Governance boards live these principles in everything they are, do and say.
Produced by International Policy Governance Association in consultalion wilh John and Miriam Carver,
2005.
Policy Governance@ is a registered service mark of John Carver. Used wilh permission.
Copying permitted if attributed 10 source. If referenced as source documenl, musl reference enlire
documenl and, if copied, be copied in its entirety.
IDee)
