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07-30-2025 HUCCPHUTCHINSON UTILITIES COMMISSION AGENDA REGULAR MEETING July 30, 2025 3:00 p.m. 1. CONFLICT OF INTEREST 2. APPROVE CONSENT AGENDA a. Approve Minutes b. Ratify Payment of Bills 3. APPROVE FINANCIAL STATEMENTS 4. OPEN FORUM 5. COMMUNICATION a. City Administrator b. Divisions C. Human Resources d. Legal e. General Manager 6. POLICIES a. Review Policies i. Appendices of Exempt Handbook ii. Appendices of Non -Exempt Handbook b. Approve Changes i. Natural Gas Service Requirements and Charges 7. UNFINISHED BUSINESS 8. NEW BUSINESS a. Re -adopt the Data Practices Act & Public Records Request Policy b. Approve Hutchinson Substation — Circuit Breaker Change Order #2 C. Approve Req#010174 - Electric Meter Testing Equipment d. Approve Willmar-HUC Line Multi -Party Joint Coordination Agreement e. Approve Req#010324 — Crow River Crossing Project f. Approve Req#010325 — Removal of District Regulating Station #3 9. ADJOURN MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, June 25, 2025 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Secretary Don Martinez; Vice President Troy Pullis; Commissioner Kathy Silvernale; Commissioner Tom Lambert; GM Jeremy Carter; Attorney Marc Sebora: 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez second by Commissioner Pullis to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Electric Division is similar to last year. Natural Gas Division is also similar to last year with the exception of transportation. Transportation has an increase of $70k due to no revenue being booked for New Ulm in May 2024 in order to begin applying revenue to the correct month. GM Carter reviewed the usage on both Electric and Natural Gas which are moving upwards from previous years. GM Carter also reviewed the Purchase Power, Power Cost Adjustment, and Rate Stabilization Fund. Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator —Matthew Jaunich —Absent b. Divisions i. Dan Lang, Engineering Services Manager — 1. Hutch Sub project update 2. Willmar Line Transmission Project Open House update 3. Running generation ii. Dave Hunstad, Electric Transmission/Distribution Manager — 1. Construction season iii. Mike Gabrielson, Production Manager —Absent iv. Byron Bettenhausen, Natural Gas Manager — 1. Constructions season 1 2. Flying of the pipeline was completed last week 3. River crossing update v. Jared Martig, Financial Manager — 1. Met with a software vendor on a Customer Service/Accounting software package possibly for future use c. Human Resources — Angie Radke - i. Catching up on miscellanies tasks d. Legal — Marc Sebora — i. Nothing to report e. General Manager — Jeremy Carter i. Reviewed business update that was sent out ii. NextEra Confirmation was sent back iii. July 4t" - offices will be closed 6. Policies a. Review Policies i. Section 6 of Exempt Handbook ii. Section 6 of Non -Exempt Handbook No changes recommended at this time b. Approve Changes i. Accidents and Injuries (Exempt and Non -Exempt) ii. Unsafe Conditions or Practices (Exempt and Non -Exempt) iii. Protected Safety Footwear (Exempt and Non -Exempt) Ms. Radke spoke of the policy changes. All policies listed above were updated to remove the word Director from the policies, policies are still applicable. Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve Policy Changes. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Approve Req#010270 — Close Interval Survey Mr. Bettenhausen presented Approval of Req#010270 — Close Interval Survey. A close interval survey (CIS) is conducted on pipelines to assess the entire structure's cathodic protection status by recording pipe -to -soil potential profile. HUC's goal would be to complete 1/5 of the transmission line annually going forward, which would be 20 miles per year. The CIS will also provide HUC a baseline for future close interval surveys. 2 Motion by Commissioner Pullis, second by Commissioner Martinez to Approve Req#010270 — Close Interval Survey. Motion carried unanimously. b. Approve Req#010278 Generator #1 Transformer Radiator Repair Mr. Hunstad presented Approval of Req#010278 Generator #1 Transformer Radiator Repair. The step-up transformer for Unit#1 has 9 radiators that are rusting and need to be sandblasted and painted to avoid a potential leak. The work will take two weeks to complete. Motion by Commissioner Martinez, second by Commissioner Silvernale to Approve Req#010278 Generator #1 Transformer Radiator Repair. Motion carried unanimously. 9. Adjourn There being no further business, a motion by Commissioner Pullis, second by Commissioner Lambert to adjourn the meeting at 3.25. Motion carried unanimously. 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Depreciation Transfers (Elect./City) Operating Expense Debt Interest TOTAL EXPENSES NET PROFIT/(LOSS) 50% of Year Comp. 2025 2024 Di . %Chna 2025 2024 Di . %Chna Full Yr Bud %of Bud $ 2,699,357 $ 2,747,583 $ (48,226) (1.8%) $ 18,461,312 $ 17,762,468 $ 698,844 3.9% $ 38,041,145 48.5% $ 1,142,448 $ 249,223 $ 893,224 358.4% $ 3,074,120 $ 1,750,356 $ 1,323,764 75.6% $ 3,490,250 88.1% $ 175,049 $ 170,809 $ 4,240 2.5% $ 1,032,414 $ 933,967 $ 98,447 10.5% $ 2,071,218 49.8% $ 60,639 $ 60,383 $ 255 0.4% $ 363,833 $ 362,300 $ 1,533 0.4% $ 727,666 50.0% $ 79,059 $ 49,635 $ 29,424 59.3% $ 308,502 $ 1,020,594 $ (712,092) (69.8%) $ 483,841 63.8% $ 64,985 $ 96,377 $ (31,391) (32.6%) $ 370,088 $ 516,555 $ (146,467) (28.4%) $ 633,457 58.4% $ 4,221,537 $ 3,374,010 $ 847,527 25.1% $ 23,610,269 $ 22,346,240 $ 1,264,029 5.7% $ 45,447,577 52.0% $ 676,709 $ 632,856 $ 43,853 6.93% $ 3,917,757 $ 3,934,579 $ (16,822) (0.4%) $ 8,248,534 47.5% $ 1,528,543 $ 1,389,017 $ 139,526 10.0% $ 10,415,645 $ 9,952,067 $ 463,578 4.7% $ 20,256,167 51.4% $ 274,559 $ 244,772 $ 29,787 12.2% $ 1,319,217 $ 1,190,938 $ 128,279 10.8% $ 3,015,064 43.8% $ 367,835 $ 109,550 $ 258,286 235.8% $ 784,884 $ 559,139 $ 225,745 40.4% $ 1,284,200 61.1% $ 348,392 $ 364,530 $ (16,138) (4.4%) $ 2,095,228 $ 2,187,822 $ (92,594) (4.2%) $ 4,310,000 48.6% $ 222,524 $ 222,269 $ 255 0.1% $ 1,335,146 $ 1,333,614 $ 1,532 0.1% $ 2,670,292 50.0% $ 469,798 $ 221,714 $ 248,085 111.9% $ 1,877,942 $ 1,607,103 $ 270,840 16.9% $ 3,174,901 59.1% $ 49,688 $ 58,538 $ (8,850) (15.1%) $ 298,128 $ 351,228 $ (53,100) 15.1% $ 596,257 50.0% $ 3,938,049 $ 3,243,246 $ 694,803 21.4% $ 22,043,949 $ 21,116,489 $ 927,460 4.4% $ 43,555,415 50.6% $ 283,489 $ 130,764 $ 152,724 116.8%1 1,566,320 $ 1,229,751 $ 336,569 27.4% $ 1,892,162 82.8% June June i, YTD YTD 2025 2024 Change 2025 2024 Change Gross Margin %: 35.2% 34.6% 0.6% 34.5% 32.8% 1.7% Operating Income Per Revenue $ (%): 5.0% 1.8% 3.2% 5.6% 0.7% 5.0% Net Income Per Revenue $ (%): 6.7% 3.9% 2.8% 6.6% 5.5% 1.1% 2025 HUC Budget Target 34.2% 3.5%N 4.2%N uuIIUuIINNI HUTCHINSON UTILITIES COMMISSION ELECTRIC DIVISION FINANCIAL REPORT FOR JUNE, 2025 2025 2024 Di . %Chna 2025 2024 Di %Chna FullYrBud %of Bud Electric Division Customer Revenue $ 2,148,061 $ 2,227,930 $ (79,869) (3.6%) $ 11,771,506 $ 11,335,936 $ 435,569 3.8% $ 25,609,217 46.0% Sales for Resale $ 1,142,448 $ 249,223 $ 893,224 358.4% $ 3,074,120 $ 1,750,356 $ 1,323,764 75.6% $ 3,490,250 88.1% Other Revenues $ 49,775 $ 22,274 $ 27,502 123.5% $ 146,563 $ 114,017 $ 32,546 28.5% $ 191,126 76.7% Interest Income $ 38,859 $ 49,582 $ (10,723) (21.6%) $ 198,381 $ 266,642 $ (68,261) (25.6%) $ 333,457 59.5% TOTAL REVENUES $ 3,379,144 $ 2,549,010 $ 830,134 32.6% $ 15,190,570 $ 13,466,952 $ 1,723,618 12.8% $ 29,624,050 51.3% Salaries & Benefits $ 500,304 $ 463,113 $ 37,191 8.0% $ 2,957,632 $ 2,926,318 $ 31,314 1.1% $ 5,955,489 49.7% Purchased Power $ 1,225,243 $ 1,128,322 $ 96,921 8.6% $ 6,099,116 $ 5,674,623 $ 424,493 7.5% $ 12,605,893 48.4% Transmission $ 274,559 $ 244,772 $ 29,787 12.2% $ 1,319,217 $ 1,190,938 $ 128,279 10.8% $ 3,015,064 43.8% Generator Fuel/Chem. $ 367,835 $ 109,550 $ 258,286 235.8% $ 784,884 $ 559,139 $ 225,745 40.4% $ 1,284,200 61.1% Depreciation $ 250,607 $ 271,271 $ (20,664) (7.6%) $ 1,508,504 $ 1,629,452 $ (120,949) (7.4%) $ 3,200,000 47.1% Transfers (Elect./City) $ 172,789 $ 172,534 $ 255 0.1% $ 1,036,734 $ 1,035,201 $ 1,533 0.1% $ 2,073,468 50.0% Operating Expense $ 394,359 $ 129,809 $ 264,549 203.8% $ 1,295,272 $ 1,051,398 $ 243,874 23.2% $ 2,145,148 60.4% Debt Interest $ 32,771 $ 35,305 $ (2,533) (7.2%) $ 196,628 $ 211,828 $ (15,200) JLZLI $ 393,257 50.0% TOTAL EXPENSES $ 3,218,466 $ 2,554,675 $ 663,792 26.0% $ 15,197,987 $ 14,278,897 $ 919,090 6.4% $ 30,672,519 49.5% NET PROFIT/(LOSS) $ 160,677 $ (5,665) $ 166,342 (2,936.4%) $ (7,417) $ (811,945) $ 804,528 (99.1%) $ (1,048,469) 0.7% , 50�6 of Year Comp. 2025 2024 Di . %Chna 2025 2024 Di %Chna FullYrBud %of Bud Electric Division Residential 4,957,540 4,722,892 234,648 4.97% 25,341,164 24,313,225 1,027,939 4.23% 54,084,350 46.9% All Electric 135,347 121,230 14,117 11.64% 1,348,141 1,184,018 164,123 13.86% 2,585,300 52.1% Small General 1,505,404 1,427,025 78,379 5.49% 8,747,151 8,347,377 399,774 4.79% 18,348,996 47.7% Large General 8,467,410 6,941,230 1,526,180 21.99% 42,486,250 36,806,473 5,679,777 15.43% 83,540,973 50.9% Industrial 8,195,000 9,585,000 (1,390,000) (14.50%) 49,033,000 53,756,000 (4,723,000) (8.79%) 113,841,379 43.1% Total KWH Sold 23,260,701 22,797,377 463,324 2.03% 126,955,706 124,407,093 2,548,613 2.05%1 272,400,998 46.6% June June YTD YTD 2025 HUC 2025 2024 Change 2025 2024 Change Budget Target Gross Margin %: 29.6% 26.2% 3.4% 29.0% 27.0% 2.0% 27.0% Operating Income Per Revenue $ (%): 3.5% -1.3% 4.8% -0.5% -6.9% 6.4% -3.5% 0%- 1% Net Income Per Revenue $ (%): 4.8% -0.2% 5.0% 0.0% -6.0% 6.0% -3.5% 0%- 1% Customer Revenue per KWH: $0.0923 $0.0977 -$0.0054 $0.0927 $0.0911 $0.0016 $0.0940 $0.0940 Total Power Supply Exp. per KWH: $0.1000 $0.0806 $0.0195 $0.0835 $0.0773 $0.0063 $0.0784 $0.0784 Net Profit increased by $166,342 over June 2024. Usage was up slightly but there was a decrease in Customer Revenue due to the PCA bringing in an additional $148,987 in June 2024. Sales for Resale were up $893,224 due to a large increase in generation sales into the market. This generation is also the reason for the $258,286 increase in generator fuels and chemicals and an increase in some additional operating expenses. Sales for Resale of $1,142,448 consisted of $911,448 in market sales, $98,000 in capacity sales to Rice Lake, $70,000 in capacity sales to AEP, and $63,000 in capacity sales to Nextera. June 2024 Sales for Resale of $249,223 included $42,998 in market sales, $98,000 in capacity sales to Rice Lake, $108,225 in capacity sales to AEP. June 2023 Sales for Resale of $640,287 consisted of $113,804 in market sales, $98,000 in capacity sales to Rice Lake, $146,250 in capacity sales to AEP, and $282,233 in tolling and energy sales to Dynasty Power. Overall Purchased Power increased by $96,921. MRES purchases increased by $43,814 and market purchases/MISO costs increased by $53,107. The average cost of MISO power was $33.65/mwh (1,478 mwh's purchased), compared to $23.26/mwh (2,677 mwh's purchased) in June 2024. There was no Power Cost Adjustment for June 2025 leaving the total at $151,798 YTD. $328,643 was added to the rate stabilization fund with the market sales. Power Cost Adjustment for June 2024 was $.00658/kwhr bringing in an additional $148,987 for the month and YTD. Gas Division Customer Revenue Transportation Electric Div. Transfer Other Revenues Interest Income TOTAL REVENUES Salaries & Benefits Purchased Gas Operating Expense Depreciation Transfers (City) Debt Interest TOTAL EXPENSES NET PROFIT/(LOSS) HUTCHINSON UTILITIES COMMISSION GAS DIVISION FINANCIAL REPORT FOR JUNE, 2025 50% of Year Comp. 2025 2024 2 %Chna 2025 2024 E %Chna Full Yr Bud % of Bud $ 551,296 $ 519,653 $ 31,643 6.1% $ 6,689,806 $ 6,426,532 $ 263,274 4.1% $ 12,431,928 53.8% $ 175,049 $ 170,809 $ 4,240 2.5% $ 1,032,414 $ 933,967 $ 98,447 10.5% $ 2,071,218 49.8% $ 60,639 $ 60,383 $ 255 0.4% $ 363,833 $ 362,300 $ 1,533 0.4% $ 727,666 50.0% $ 29,284 $ 27,361 $ 1,923 7.0% $ 161,939 $ 906,577 $ (744,638) (82.1%) $ 292,715 55.3% $ 26,126 $ 46,794 $ (20,668) (44.2%) $ 171,707 $ 249,913 $ (78,206) (31.3%) $ 300,000 57.2% $ 842,394 $ 825,000 $ 17,393 2.1% $ 8,419,699 $ 8,879,288 $ (459,589) (5.2%) $ 15,823,527 53.2% $ 176,405 $ 169,743 $ 6,662 3.9% $ 960,125 $ 1,008,261 $ (48,136) (4.8%) $ 2,293,045 41.9% $ 303,301 $ 260,695 $ 42,605 16.3% $ 4,316,529 $ 4,277,444 $ 39,085 0.9% $ 7,650,274 56.4% $ 75,440 $ 91,904 $ (16,465) (17.9%) $ 582,671 $ 555,705 $ 26,965 4.9% $ 1,029,753 56.6% $ 97,785 $ 93,260 $ 4,525 4.9% $ 586,724 $ 558,369 $ 28,355 5.1% $ 1,110,000 52.9% $ 49,735 $ 49,735 $ (0) (0.0%) $ 298,412 $ 298,412 $ (0) (0.0%) $ 596,824 50.0% $ 16,917 $ 23,233 $ (6,317) 0.0% $ 101,500 $ 139,400 $ (37,900) 27.2% $ 203,000 50.0% $ 719,582 $ 688,571 $ 31,011 4.5% $ 6,845,961 $ 6,837,592 $ 8,369 0.1% $ 12,882,896 53.1% $ 122,811 $ 136,429 $ (13,618) (10.0%) $ 1,573,737 $ 2,041,696 $ (467,959) (22.9%) $ 2,940,631 53.5% � 50° o Year Comp. � f P 2025 2024 2 . %Chnq 2025 2024 p %Chnq Full Yr Bud % of Bud Gas Division Residential 7,485,390 6,762,647 722,743 10.69% 260,107,851 221,278,310 38,829,541 17.55% 435,250,000 59.8% Commercial 10,270,357 8,302,110 1,968,247 23.71% 191,935,889 162,009,276 29,926,613 18.47% 337,584,000 56.9% Industrial 49,355,119 46,436,494 2,918,625 6.29% 451,869,372 413,094,410 38,774,962 9.39% 895,764,000 50.4% Total CF Sold 67,110,866 61,501,251 5,609,615 9.12% 903,913,112 796,381,996 107,531,116 13.50% 1,668,598,000 54.2% June June YTD YTD 2025 2025 2024 Change 2025 2024 Change Budget Gross Margin %: 58.7% 62.3% -3.6% 44.7% 42.8% 1.9% 48.0% Operating Income Per Revenue $ (%): 11.2% 11.8% -0.6% 16.9% 13.6% 3.3% 17.0% Net Income Per Revenue $ (%): 14.6% 16.5% -2.0% 18.7% 23.0% -4.3% 18.6% Contracted Customer Rev. per CF: $0.0063 $0.0057 $0.0006 $0.0067 $0.0070 -$0.0003 $0.0061 Customer Revenue per CF: $0.0125 $0.0159 -$0.0033 $0.0081 $0.0092 -$0.0011 $0.0087 Total N.G. Supply Exp. per CF: $0.0049 $0.0046 $0.0002 $0.0050 $0.0056 ($0.0006) $0.0048 HUC Target $0.0087 $0.0048 Notes/Graphs: June Net Income decreased by $13,618. Usage and revenue were up but were offset by higher purchased gas costs and a fuel cost credit to retail customers not provided in June of 2024. June 2025 Fuel Credit Adjustment was $2.12/MCF crediting customers $43,468 for the month and $538,332 YTD. There was no June 2024 FCA but $150,146 was returned to customers YTD. HUTCHINSON UTILITIES COMMISSION BALANCE SHEET - CONSOLIDATED JUNE 30, 2025 Electric Gas Total Total Net Change Division Division 2025 2024 Total (YTD) Current Assets UnrestrictedlUndesignated Cash Cash (1,715,492.95) 14,675,784.93 12,960,291.98 16,083,897.75 (3,123,605.77) Petty Cash 680.00 170.00 850.00 850.00 - Designated Cash Capital Expenditures - Five Yr. CIP 2,750,000.00 700,000.00 3,450,000.00 3,450,000.00 - Payment in Lieu of Taxes 1,345,802.00 596,824.00 1,942,626.00 1,942,626.00 - Rate Stabilization - Electric 1,169,595.93 - 1,169,595.93 398,808.13 770,787.80 Rate Stabilization - Gas - 615,294.19 615,294.19 632,177.35 (16,883.16) Catastrophic Funds 800,000.00 200,000.00 1,000,000.00 1,000,000.00 - Restticted Cash Bond & Interest Payment 2017 494,004.68 - 494,004.68 690,466.14 (196,461.46) Bond & Interest Payment 2012 - 1,171,916.65 1,171,916.65 1,268,050.00 (96,133.35) Debt Service Reserve Funds 1,183,256.00 2,072,000.00 3,255,256.00 3,255,656.00 (400.00) Total Current Assets 6,027,845.66 20,031,989.77 26,059,835.43 28,722,531.37 (2,662,695.94) Receivables Accounts (net of uncollectible allowances) 2,086,393.10 524,137.66 2,610,530.76 2,688,079.93 (77,549.17) Interest 74,314.28 74,314.29 148,628.57 141,412.63 7,215.94 Total Receivables 2,160,707.38 598,451.95 2,759,159.33 2,829,492.56 (70,333.23) Other Assets Inventory 1,981,503.23 537,590.02 2,519,093.25 2,527,387.47 (8,294.22) Prepaid Expenses 1,018,944.49 38,772.82 1,057,717.31 527,927.16 529,790.15 Sales Tax Receivable 415,328.44 - 415,328.44 358,445.69 56,882.75 Deferred Outflows- Electric 342,759.00 - 342,759.00 741,556.00 (398,797.00) Deferred Outflows - Gas - 114,253.00 114,253.00 247,185.00 (132,932.00) Total Other Assets 3,758,535.16 690,615.84 4,449,151.00 4,402,501.32 46,649.68 Total Current Assets 11,947,088.20 21,321,057.56 33,268,145.76 35,954,525.25 (2,686,379.49) Capital Assets Land & Land Rights 690,368.40 3,899,918.60 4,590,287.00 4,590,287.00 - Depreciable Capital Assets 94,055,179.90 44,579,509.55 138,634,689.45 157,469,906.01 (18,835,216.56) Accumulated Depreciation (49,738,581.91) (22,839,825.94) (72,578,407.85) (93,835,559.10) 21,257,151.25 Construction - Work in Progress 3,993,509.27 114,722.59 4,108,231.86 3,541,633.75 566,598.11 Total Net Capital Assets 49,000,475.66 25,754,324.80 74,754,800.46 71,766,267.66 2,988,532.80 Total Assets 60,947,563.86 47,075,382.36 108,022,946.22 107,720,792.91 302,153.31 Current Liabilities Current Portion of Long-term Debt Bonds Payable Bond Premium Lease Liability - Solar Array Accounts Payable Accrued Expenses Accrued Interest Accrued Payroll Total Current Liabilities Long -Term Liabilities Noncurrent Portion of Long-term Debt 2017 Bonds 2012 Bonds Bond Premium 2012 Pension Liability- Electric Pension Liability - Electric OPEB Pension Liability - Nat Gas Pension Liability - Nat Gas OPEB Accrued Vacation Payable Accrued Severance Deferred Outflows - Electric Deferred Outflows - Nat Gas Total Long -Term Liabilities Net Position Retained Earnings Total Net Position HUTCHINSON UTILITIES COMMISSION BALANCE SHEET - CONSOLIDATED JUNE 30, 2025 Electric Gas Total Division Division 2025 790,000.00 19, 546.00 3,669,411.81 32,771.36 140,214.35 4,651,943.52 11,750,000.00 415,423.92 1,832,248.00 39,880.00 569,807.22 208,347.54 1,294,449.00 16,110,155.68 1,980,000.00 185,608.32 669,228.21 16,916.67 51,200.32 2,902,953.52 2,080,000.00 77,336.43 610,749.00 13,293.00 169,522.80 37,374.19 431,483.00 3,419,758.42 2,770,000.00 185,608.32 19, 546.00 4,338,640.02 49,688.03 191,414.67 7,554,897.04 11,750,000.00 2,080,000.00 492,760.35 1,832,248.00 39,880.00 610,749.00 13,293.00 739,330.02 245,721.73 1,294,449.00 431,483.00 19,529,914.10 Total Net Change 2024 Total (YTD) 2, 655, 000.00 115, 000.00 185,608.32 - - 19,546.00 3,333,865.32 1,004,774.70 58,538.02 (8,849.99) 175,412.31 16,002.36 6,408,423.97 1,146,473.07 12,540,000.00 (790,000.00) 4,060,000.00 (1,980,000.00) 711,825.63 (219,065.28) 2,776,372.00 (944,124.00) 64,096.00 (24,216.00) 925,458.00 (314,709.00) 21,365.00 (8,072.00) 718,594.32 20,735.70 153,920.05 91,801.68 998,815.00 295,634.00 332,938.00 98,545.00 23,303,384.00 (3,773,469.90) 40,185,464.66 40,752,670.42 80,938,135.08 78,008,984.94 2,929,150.14 40,185,464.66 40,752,670.42 80,938,135.08 78,008,984.94 2,929,150.14 Total Liabilities and Net Position 60,947,563.86 47,075,382.36 108,022,946.22 107,720,792.91 302,153.31 Hutchinson Utilities Commission Cash -Designations Report, Combined 6/30/2025 Financial Institution Current Interest Rate Annual Interest Balance, June 2025 Balance, May 2025 Change in Cash/Reserve Position Savings, Checking, Investments varies varies varies 26,059,835.43 25,409,855.29 649,980.14 Total Operating Funds 26,059,835.43 25,409,855.29 649,980.14 Debt Reserve Requirements Bond Covenants - sinking fund Debt Reserve Requirements Bond Covenants -1 year Max. P & I Total Restricted Funds Operating Reserve Rate Stabalization Funds PILOT Funds Catastrophic Funds Capital Reserves Total Designated Funds Min 60 days of 2025 Operating Bud. Charter (Formula Only) Risk Mitigation Amount 5 Year CIP (2025-2029 Fleet & Infrastructure Maintenance) 1,665,921.33 1,385,399.97 280,521.36 3,255,256.00 3,255,256.00 - 4,921,177.33 4,640,655.97 280,521.36 6,542,569.17 6,542,569.17 - 1,784,890.12 1,456,247.34 328,642.78 1,942,626.00 1,942,626.00 - 1, 000, 000.00 1, 000, 000.00 3,450,000.00 3,450,000.00 - 14,720,085.29 14, 391,442.51 328,642.78 YE YE YE YE YTD HUC 2021 2022 2023 2024 2025 Target Debt to Asset 30.8% 31.4% 28.6% 26.0% 25.1% Current Ratio 5.22 4.47 4.48 3.67 3.70 RONA 0.41% -1.38% 1.96% 2.63% 1.65% Change in Cash Balance (From 12131114 to 613012025) Month End Electric Elec. Change Natural Gas Gas Change Total Total Change 6/30/2025 6,027,846 20,031,990 26,059,835 12/31/2024 6,134,710 (106,865) 17,717,453 2,314,536 23,852,164 2,207,672 12/31/2023 12,158,338 (6,023,628) 15,622,242 2,095,211 27,780,580 (3,928,416) 12/31/2022 11,633,212 525,126 15,450,554 171,688 27,083,766 696,815 12/31/2021 12,870,253 (1,237,041) 15,086,000 364,554 27,956,253 (872,487) 12/31/2020 14,239,233 (1,368,981) 15,019,173 66,827 29,258,406 (1,302,153) 12/31/2019 12,124,142 2,115,092 13,837,040 1,182,133 25,961,181 3,297,225 12/31/2018 15,559,867 (3,435,725) 12,335,998 1,501,042 27,895,864 (1,934,683) 12/31/2017 23,213,245 (7,653,378) 10,702,689 1,633,309 33,915,934 (6,020,070) 12/31/2016 8,612,801 14,600,444 9,500,074 1,202,615 18,112,875 15,803,059 12/31/2015 6,170,790 2,442,011 9,037,373 462,701 15,208,163 2,904,712 12/31/2014 3,598,821 2,571,969 6,765,165 2,272,208 10,363,986 4,844,177 * 2017's Significant increase in cash balance is due to issuing bonds for the generator project. Hutchinson Utilities Commission Cash -Designations Report, Electric 6/30/2025 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest June 2025 May 2025 Position �' Rr Savings, Checking, Investments varies varies varies 26,059,835.43 25,409,855.29 649,980.14 Total HUC Operating Funds 26,059,835.43 25,409,855.29 649,980.14 Debt Restricted Requirements Debt Restricted Requirements Total Restricted Funds Bond Covenants - sinking fund Bond Covenants -1 year Max. P & 1 494,004.68 1,183,256.00 1,677,260.68 395,399.99 1,183,256.00 1,578,655.99 98,604.69 - 98,604.69 Excess Reserves Less Restrictions, Electric 4,350,584.98 :0 255,764.18 i 11J! !!1 1 !1 J J Operating Reserve Min 60 days of 2025 Operating Bud. 4,578,753.17 4,578,753.17 - Rate Stabalization Funds $400K-$1.2K 1,169,595.93 840,953.15 328,642.78 PILOT Funds Charter (Formula Only) 1,345,802.00 1,345,802.00 - Catastrophic Funds Risk Mitigation Amount 800,000.00 800,000.00 Capital Reserves 5 Year CIP (2025-2029 Fleet & Infrastructure Maintenance) 2,750,000.00 2,750,000.00 - Total Designated Funds 10,644,151.10 10,315,508.32 328,642.78 Excess Reserves Less Restrictions & Designations, Electric (6,293,566.12) (6,220,687.52) (72,878.60) YE YE YE YE YTD APPA Ratio HUC 2021 2022 2023 2024 2025 5K-10K Cust. Target Debt to Asset Ratio (* w/Gen.) 32.2% 34.8% 34.0% 33.9% 34.1% 39.8% pp ppppp ryry NNNNNNNNNNNN Current Ratio 5.70 4.96 4.35 2.38 2.13 3.75 RONA -1.2% -4.2% -0.9% -2.1% 0.0% NA >0% Hutchinson Utilities Commission Cash -Designations Report, Gas 6/30/2025 Change in Financial Annual Balance, Balance, Cash/Reserve Institution Current Interest Rate Interest June 2025 May 2025 Position 51' Rr Savings, Checking, Investments varies varies varies 26,059,835.43 25,409,855.29 649,980.14 Total HUC Operating Funds 26,059,835.43 25,409,855.29 649,980.14 Debt Restricted Requirements Bond Covenants - sinking fund 1,171,916.65 989,999.98 181,916.67 Debt Restricted Requirements Bond Covenants -1 year Max. P & 1 2,072,000.00 2,072,000.00 - Total Restricted Funds 3,243,916.65 3,061,999.98 181,916.67 Excess Reserves Less Restrictions, Gas 16,788,073.12 16,674,378.52 113,694.60 1 1 JJJ1 111 1 11 J J Operating Reserve Min 60 days of 2025 Operating Bud. 1,963,816.00 1,963,816.00 - Rate Stabalization Funds $200K-$600K 615,294.19 615,294.19 PILOT Funds Charter (Formula Only) 596,824.00 596,824.00 Catastrophic Funds Risk Mitigation Amount 200,000.00 200,000.00 Capital Reserves 5 Year CIP (2025-2029 Fleet & Infrastructure Maintenance) 700,000.00 700,000.00 Total Designated Funds 4,075,934.19 4,075,934.19 YE YE YE YE YTD HUC 2021 2022 2023 2024 2025 AGA Ratio Target Debt to Asset 28.8% 26.5% 21.0% 15.5% 13.4% 35%-50% Current Ratio 4.79 4.06 4.61 5.08 6.19 1.0-3.0 RONA 2.9% 3.0% 6.2% 9.1% 3.9% 2%-5% Notes/Graphs: ELECTRIC DIVISION Operating Revenue June 2025 CLASS AMOUNT KWH /KWH Street Lights 19.45 357 $0.0545 Electric Residential Service $538,361.66 4,957,540 $0.1086 All Electric Residential Service $16,035.62 135,347 $0.1185 Electric Small General Service $159,812.78 1,505,404 $0.1062 Electric Large General Service $757,758.89 8,467,410 $0.0895 Electric Large Industrial Service $645,809.35 8,195,000 $0.0788 Total $2,117,797.75 23,261,058 $0.0910 Power Adjustment $0.00000 Rate Without Power Adjustment $0.09104 Electric Division Year -to -Date ® 2025 $ Amount ❑ 2024 $ Amount ® 2025 KWH110 ❑ 2024 KWH110 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 Residential All Elec. Resid. Small Gen. Srv. Large Gen. Srv. Large Industrial Sales For Resale Total NOTE: This graph includes sales for resale (capacity and energy sales) but excludes street lights and security lights NATURAL GAS DIVISION Operating Revenue June 2025 CLASS AMOUNT MCF /MCF Residential $133,192.32 7,485 $17.7936 Commercial $105,871.83 10,270 $10.3085 Large Industrial $16,978.89 2,676 $6.3446 Large Industrial Contracts $295,253.03 46,679 $6.3252 Total $551,296.07 67,111 $8.2147 Fuel Adjustment-$2.12000 Rate Without Fuel Adjustment $10.33471 Natural Gas Division Year -to -Date ❑ 2025 $ Amount ❑ 2024 $ Amount m 2025 MCF ❑ 2024 MCF 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 on Gas Residential Gas Commercial Large Industrial Large Industrial Total Contracts Z W Z E E a` N D W U R a 0 R 0 C e 7i U N N N N N N O N N N O N N N Q Q Q Q Q O O O O O O E Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q- Q Q Q Q Q Q 0 Z Z Z Z Z N O O OM OM N C Z Z Z Z Z Z Z Z Z Z Z Z M Z O Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z O Z ?j Z o Z Z� Z Z Z o I W W W W W Q N W I O V && V O I� V N CO I � W 0 N V 0 V aoo W ISO V �00000�0� V ON 00 �O � W �O �C O_ V.-MOiV CO OI�OOMCO �W 2Im, ro WoJ 9CS N W �� M O M- V W O- v I�N O W V V N W MCI OM��`-'�ON Or V ��( �- VrN Va V W VNM� VCO COt.-t.-- -I V N V N O O O O O V W O V 0 0 0 0 0 0 0 0 0 N - 0 0 0 0 0 W W 0 0 0 0 0 0 0 0 0 0 -( � O O O O O N O O W 0 0 0 0 0 0 0 0 0 M W M V N V V M N W O ON O M V O M O O O O O ON OW V O D N 0 co co V co N g W g V O g V O O CO O V g V CO CO I V CO CO O IS MNO O W NCOOC�t �- V W M��I� V OMO ��VA ONO V u,' o O N N O 0� M V O M CO N ;- V V CO I CO O CO O CO I W CO V M N N - M N N N N N N N N ',I - co I O O O O O O O O O O O O O O O O O O O O O O O Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co Co 0000�0000 �000� �of �t M O m co O co 0 0 OW rO COO O O �OO�M t tI-� V 000000-0 O W N M W O� r M O V - � V O COO N M Mu, N� r� V W M- O O OW N W� � M OM V V V 0 O N M CEO COOrO COO rr V �0060i� 6�i0 8O �RMCW060iM�N��O O) V O M O O M I N O O NCO I O I M W N N O W O C O W W W N O O N O N NCO W O0 m NMO� CO M OOI� BOO W� W Orr O M � M�� W O O O� M� N N M N O � W V V CO W � M O W O V .IO O W A VO Oa O W "IVOVMO ��V VVVMO CO VWOVMV W VVCO� M V � V� V V NCO N V g M W N M W 0 0 0 � 0 O O V 0 00000 0OM V I�� M000 0 W 10 N O 10 rLo O N W NIl- O CO OCOO Il- 001l- i O COM MM W(N COM O)I� V VMO CO,- O)N OW - - WOCflN MW CO WO(NNOO O r MIS INN I� r V M �I�O I� �,CONMM�N� I�"t W M00 CO NU'�-�- m M O O W O O CO O O�OM�MI�O� I�COOOMNOI� W OCO I� I� M O W NM N O N O V 00 r V M000 �I�O ONCO CO��CONOI�I��M O�- O CO N O O N 0� CoN00 O V W000 rco 0 oOOOW 00 VO VM VO) V0M�M00 M N O Oco NW0 N N O�� W�OCOOOW6ri� ��N06Wi W ItWO V NCMO OCMO I� co O I� W I� N O N u'I� I V O O M V O O CO M O I Co � M M O W O W � O M W V M M C O N M N N M O C O O O O O O M V O) O M I I 0 mt I M O W W V I O O N V O O M O I O N W M� N N M M V �- N V N �- V N V �- N M V O O . 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E 3 ¥ E / m k % % / \ / / k k kCL 0 m o w m E 2 m U E E % § ccg k / c @ CDL cc ) cn k R / E 7 0 2 cu _ \ / (D J O _ LL A_ LL a LL (D k J O a 0 CL J k k 0 m I f A c 0 \ U \ \ 2 0- 0- 0- A m O ± ± ± I m CN co R c 0 k k k k m 0- 0- 0- A m O ± ± ± f6 No N u7 N N O LL N C In N u O N U V N N C) O N Q .... ... .... .... N N "� O N Q O N No N U) Q U) p LL E U) o O Cf w V N C LO N N LO f6 No � N N N LL O N C In N N N N U N N 0 N N > p N Z o N U a) NN O o N Q y N C/) C) N 7 0 U C O cB L 0) cv cu _0 a) c d E n � ca N m cr U w c U) U a 0 d N 0 U LO r- N a 0 L 'o Q0 0 a) 0) cu E cu C E (A Q L m cr cr U w c) us / / cc/ g g g ~ / 3 3 cc ¢ ¢ ¢ 0 $ 5 c � § E 2 " m m / U cq cq R § \ D / / f a $ / 0 U) $ 0LO A / / / E 3 a) 2 / / cn 2 U E a) cn =3 a) $ k " \ / ƒ 2 % / / / k 7 2 % CO q Electric Production Work Total Total Order Description Materials Labor Budgeted Actual Difference 12204 Cooling Tower Repairs - $ 723,509.18 $ 723,509.18 12402 Plant 1 Combustible Gas Detection System $ - 29,089.87 $ 29,089.87 12403 SWOIS Computer Upgrade U5 300,000.00 $ 300,000.00 211,341.46 $ (88,658.54) 12501 Tuck Pointing Phase III 40,000.00 $ 40,000.00 - $ (40,000.00) 12502 Rubber Roof Repair West Portion of Plant 1 42,000.00 $ 42,000.00 - $ (42,000.00) 12503 Plant 1 Pump Room Ventilation 30,000.00 5,000.00 $ 35,000.00 - $ (35,000.00) 12504 Plant 1 Control Panel Upgrade 80,000.00 20,000.00 $ 100,000.00 - $ (100,000.00) 12505 Unit 1 CO2 System Update Code Compliance 20,000.00 $ 20,000.00 - $ (20,000.00) 12506 Cooling Tower Recirc and Chem Injection 130,000.00 - $ 130,000.00 - $ (130,000.00) 12507 Plant 1 North Ground Fans 50,000.00 - $ 50,000.00 $ - $ 50,000.00 $ 692,000.00 $ 25,000.00 $ 717,000.00 $ 963,940.51 $ 246,940.51 Work order Descriation 22301 Hutch Sub Transformer Upgrade Engineering 22401 Hutch Substation Transformer 22402 McLeod Sub Relay Replacement 22405 3M Sub SCADA Phase 2 22406 HTI Sub SCADA 22501 Pole Repair and Replacement 22502 Station Equipment 22503 Plant 1 Sub Circuit Breakers 22504 Plant 1 Sub Engineering for Willmar Line 22505 Right of Way Clearing 22506 Install Duct 22507 Ravenwood Circle 22508 Edmonton and Sherwood 22509 New Developments 22510 Ravenwood Circle 22511 Edmonton and Sherwood 22512 Transformer Replacements 22513 Transformer New Developments 22514 Meters 22515 Meter Testing Equipment 22516 Security Lights 22517 LED Street Light Conversion 22518 Reconductor Feeder 16 22519 Reconductor Feeder 16 Electric Distribution Total Total Materials, Labor Budgeted Actual Difference, 1,601,054.68 1,601,054.68 -- - 829,812.43 829,812.43 150,000.00 150,000.00 (150,000.00) - 878.35 878.35 115,950.56 115,950.56 15,000.00 - 15,000.00 - (15,000.00) 10,000.00 - 10,000.00 - (10,000.00) 110,000.00 - 110,000.00 - (110,000.00) 75,000.00 - 75,000.00 7,206.23 (67,793.77) - - - 3,360.44 3,360.44 18,000.00 65,000.00 83,000.00 - (83,000.00) - - - 38.72 38.72 60,000.00 15,000.00 75,000.00 3,269.24 (71,730.76) - - - 3,269.24 3,269.24 - - - 75.20 75.20 50,000.00 15,000.00 65,000.00 1,188.88 (63,811.12) 60,000.00 15,000.00 75,000.00 456.27 (74,543.73) 36,000.00 - 36,000.00 26,588.00 (9,412.00) 30,000.00 - 30,000.00 - (30,000.00) - - - 470.25 470.25 175,000.00 35,000.00 210,000.00 14,206.56 (195,793.44) - - - 13966.47 13,966.47 - - - 7:471.04 (7,471.04) $ 789,000.00 $ 145,000.00 $ 934,000.00 $ 2,629,262.56 1,695,262.56 Administrative Total Total Work Order Description Budgeted Actual Difference 52303 Replace 226 2012 Dodge RAM 1500 57,374.57 (57,374.57) 52501 Replace 451 Welding Truck - - - 52502 Genie AWP 25S DC Manual Lift - - - $ - $ 57,374.57 $ 57,374.57 Work Order Description 62501 Transmitter Calibration Equipment 62502 Misc Developments & System Improvements 62503 City Projects 62504 Improvements to Regulator Stations 62505 Service Lines 62506 Meters, AMI, and All Fittings 62507 Residential Regulators 62508 Industrial Metering and Regulation 62509 Edmonton Development 62510 School Road River Crossing Natural Gas Total Total Materials Labor Budgeted, Actual Difference 8,500.00 - 8,500.00 1,822.66 (6,677.34) 25,000.00 5,000.00 30,000.00 59,217.09 29,217.09 7,000.00 2,000.00 9,000.00 5,227.88 (3,772.12) 20,000.00 3,500.00 23,500.00 - (23,500.00) 57,000.00 15,000.00 72,000.00 13,956.59 (58,043.41) 250,000.00 10,000.00 260,000.00 785.47 (259,214.53) 25,000.00 3,500.00 28,500.00 490.90 (28,009.10) - _ - - _ 25,192.06 25,192.06 $ 392,500.00 $ 39,000.00 $ 431,500.00 $ 106,692.65 6 2.65 $ (324,807.35) HUTCHINSON UTILITIES COMMISSION 9T, Board Action Form iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliilliillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliilllI Agenda Item: Review Policies Presenter: Angie Radke Agenda Item Type: Time Requested (Minutes): 5 Review Policies Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of HUC's standard operating procedures, a continual policy review is practiced. This month, the following policies were reviewed and no changes are recommended on these policies at this time: i. Appendices of Exempt Handbook ii. Appendices of Non -Exempt Handbook BOARD ACTION REQUESTED: None Fiscal Impact: Included in current budget: Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: Exempt I, APPENDICES APPENDIX A - ACKNOWLEDGEMENT acknowledge that I have received a copy of the Hutchinson Utilities Employee Handbook and that I am responsible for being familiar with its contents. I understand the Hutchinson Utilities Employee Handbook does not create a contract between Hutchinson Utilities and me. I also understand that Hutchinson Utilities may revise the contents of the Employee Handbook at its discretion. Date: Employee's Signature 1 APPENDIX B — NEW EMPLOYEE ACKNOWLEDGEMENT I, Commission") as have been hired by the Hutchinson Utilities Commission ("the I acknowledge that I will serve a six (6) month probationary period, ending the day of , 20 , unless the General Manager extends my probation a maximum of three (3) additional months. I understand that until my probationary period is completed, the Commission may terminate me at any time and without cause. Date: Employee's Signature 2 APPENDIX C — TEMPORARY EMPLOYEE ACKNOWLEDGEMENT I, ("the Commission") as have been hired by the Hutchinson Utilities Commission which is a temporary position. I acknowledge that this position will not exceed six (6) months and the Commission may terminate it without cause at any time. I also understand I accrue no rights to reappointment to this position if it becomes open again in the future. I understand as a temporary employee, I am not entitled to any benefits, and that I may be terminated from the position at any time and without cause. Date: Employee's Signature 3 APPENDIX D - ACKNOWLEDGEMENT I, acknowledge that I have received a copy of the APPA-Utilities Safety Handbook and that I am responsible for being familiar with its contents. I understand I must follow all safety rules and regulations in the APPA Safety Handbook and any other safety rules adopted by Hutchinson Utilities. Date: Employee's Signature M Non -Exempt I, APPENDICES APPENDIX A - ACKNOWLEDGEMENT acknowledge that I have received a copy of the Hutchinson Utilities Employee Handbook and that I am responsible for being familiar with its contents. I understand the Hutchinson Utilities Employee Handbook does not create a contract between Hutchinson Utilities and me. I also understand that Hutchinson Utilities may revise the contents of the Employee Handbook at its discretion. Date: Employee's Signature 5 APPENDIX B — NEW EMPLOYEE ACKNOWLEDGEMENT I, Commission") as have been hired by the Hutchinson Utilities Commission ("the I acknowledge that I will serve a six (6) month probationary period, ending the day of , 20 , unless the General Manager extends my probation a maximum of three (3) additional months. I understand that until my probationary period is completed, the Commission may terminate me at any time and without cause. Date: Employee's Signature R APPENDIX C — TEMPORARY EMPLOYEE ACKNOWLEDGEMENT I, ("the Commission") as have been hired by the Hutchinson Utilities Commission which is a temporary position. I acknowledge that this position will not exceed six (6) months and the Commission may terminate it without cause at any time. I also understand I accrue no rights to reappointment to this position if it becomes open again in the future. I understand as a temporary employee, I am not entitled to any benefits, and that I may be terminated from the position at any time and without cause. Date: Employee's Signature 7 APPENDIX D - ACKNOWLEDGEMENT I, acknowledge that I have received a copy of the APPA-Utilities Safety Handbook and that I am responsible for being familiar with its contents. I understand I must follow all safety rules and regulations in the APPA Safety Handbook and any other safety rules adopted by Hutchinson Utilities. Date: Employee's Signature HUTCHINSON UTILITIES COMMISSION Board Action Form �rre tit' Agenda Item: Approve Policy Changes Presenter: Byron Bettenhausen Agenda Item Type: Time Requested (Minutes): 5 Approve Policy Changes Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of HUC's standard operating procedures, a continual policy review is practiced. i. Natural Gas Service Requirements and Changes Staff has costed through the detail for Residential, Commercial and Industrial new service installs and compared to other peers. The following revisions to the policy above are recommended. BOARD ACTION REQUESTED: Approve Policy Changes Fiscal Impact: Included in current budget: Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: Natural Gas Service Requirements and Charges HUC shall not install any facilities until all affected properties are within 6 inches of final grade. HUC shall furnish and install the underground natural gas service line. The service line to the meter shall remain the property of HUC. Type/Size Fee Single-family residential — 3/4" IPS S00 S�600— up to 150 ft. plus S100 1A.00/ft. in excess of 150 ft. Multi-family/Commercial/Industrial — 3/4" IPS S750 "050— up to 100 ft. plus S5 �` . 0/ft. in excess of 100 ft. Multi-family/Commercial/Industrial — 2" IPS S 1540 1 000— up to 100 ft. plus S5M SQ.00/ft. in excess of 100 ft. Industrial — 4" IPS and larger Time and Material Expense Service line length is defined as "distance from customer's property line to metering facilities", or in the instance the distribution main is located in rear easement, "distribution main to metering facilities". No structure or building may be located over natural gas lines or metering facilities. In the event that a structure or building is determined to be located over natural gas facilities, the natural gas facility must be relocated to a mutually agreed upon location. The customer shall be responsible for all costs associated with the relocation. No service line valve or any portion of the natural gas metering facilities may be buried. The customer shall be responsible for all costs incurred in raising all facilities. in 1Ihe eveiill n ur reqUires r ocali n of 1Ihe n loll innnluran l gas seryIllne, Owner gr to IIn y kltdhnson ULilllL a imis§ n 1Ihe enLrecost of ur6ocaLng 1Ihe servlceIllin Il:slillll . kltdhnson ULlllLes Cornrnls§on agrees to use lits Iloest ff a in urepalrng Ulna IlDrennl in a workirnain...IIIik amanner and relurunling Ulna Drernlses to Ulna sarne or rnu liar con6Lon as enlisted IlDirlor t l bl sl lhing or urepalrng Ulna underground rvv Illin . Hutchinson Utilities Commission shall begin installing excess flow valves, as of April 14, 2017, on all newly installed and replacement service lines serving the following types of services before the line is activated: A single service line to one single-family residence; A branched service line to a single-family residence installed concurrently with the primary single-family residence service line (i.e., a single EFV may be installed to protect both service lines); • A branched service line to a single-family residence installed off a previously installed single-family residence service line that does not contain an EFV; • Multifamily residences with known customer loads not exceeding 1,000 SCFH per service, at time of service installation based on installed meter capacity, and • A single, small commercial customer served by a single service line with a known customer load not exceeding 1,000 SCFH, at the time of meter installation, based on installed meter capacity. Hutchinson Utilities shall install either a manual service line shut-off valve or, if possible, based on sound engineering analysis and availability, an excess flow valve for any new or replaced service line with installed meter capacity exceeding 1,000 SCFH. All new natural gas consumer -owned fuel lines, downstream of the metering facilities, must be pressure tested, prior to the gas meter being set. The test must be verified by an approved inspector. Installation of Natural Gas Service Lines — November 1 through March 31 Final determination on installation of natural gas service lines urng tIhh Lime shall be made by HUC. ��y�znr�raa+r HUTCHINSON UTILITIES COMMISSION Board Action Form '�XA61Tl�`' Agenda Item: Re -adopt the Data Practices policy of Hutchinson Utilities Commission Presenter: Marc Sebora Agenda Item Type: Time Requested (Minutes): New Business Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: State law requires that political subdivisions like the Hutchinson Utilities Commission adopt a data practices policy which guides both the Hutchinson Utilities Commission and members of the public in obtaining information that the Hutchinson Utilities Commission retains. The data practices policy informs people of what type of information is public and what is not, how to obtain that information from the Hutchinson Utilities Commission, who is responsible for overseeing the data that is kept by the Hutchinson Utilities Commission, and what the cost is to obtain that data, if any. State law also requires that the Hutchinson Utilities Commission adopt the data practices policy annually prior to August 1 st. For your consideration and approval is the data practices policy for the Hutchinson Utilities Commission. There are no proposed changes from the version we adopted last year. I recommend adoption of the data practices policy. BOARD ACTION REQUESTED: Re -adopt the Hutchinson Utilities Commission Data Practices Policy Fiscal Impact: 0 Included in current budget: Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: Hutchinson Utilities Commission Guidelines and Procedures For the Minnesota Government Data Practices Act Subi ect 1 2 3 M 5 6 7 8 9 Hutchinson Utilities Commission Data Practices Procedures Table of Contents Introduction...............................................................................4 Responsible Authority..................................................................4 Access to Public Data...................................................................4 A. People Entitled to Access..........................................................5 B. Form of Request......................................................................5 C. Time Limits........................................................................ 5 D. Fees....................................................................................5 Access to Data on Individuals..........................................................5 A. People Entitled to Access...........................................................5 B. Form of Request..................................................................... 6 C. Identification of Requesting Party.................................................6 D. Time Limits...........................................................................6 E. Fees.....................................................................................6 F. Summary Data........................................................................ 6 G. Juvenile Records..................................................................... 7 Access to Customer Account Information .......................................... 7 Denialof Access..........................................................................7 Collection of Data on Individuals...................................................... 7 Challenge to Data Accuracy............................................................ 8 DataProtection........................................................................... 8 A. Accuracy and Currency of Data ................................................... 8 B. Data Safeguards.....................................................................8 2 Exhibits Page 1. List of Designees......................................................................... 10 2. Data Request/Cost Calculation Form .................................................. 11 3. Photocopying Charges...................................................................12 4. Consent to Release Private Data........................................................13 5. Information Disclosure Request........................................................14 6. Access and Nondisclosure Agreement................................................15 7. Data Practices Advisory (Tennessen Warning) ...................................... 17 8. Contract Language, Outside Agents .................................................. 18 Appendix Letter Nonpublic, Private & Confidential Data Maintained by the City ..................... A 3 HUTCHINSON UTILITIES COMMISSION DATA PRACTICES PROCEDURES 1. Introduction. These procedures are adopted to comply with the requirements of the Minnesota Data Practices Act (the "Act"), specifically Minn. Stat. Sec. 13.03, Subd. 2 and 13.05, Subd. 5 and 8. 2. Responsible Authority. The person who is the responsible authority for compliance with the Act is the General Manager. The responsible authority has designated certain other HUC employees to assist in complying with the act. These designees are listed on attached Exhibit 1. 3. Access to Public Data. All information maintained by HUC is public unless there is a specific statutory designation, which gives it a different classification. Categories of classification are as follows: Data on Individuals* MS 13.02, Subd. 5 Public Accessible to anyone MS 13.02, Subd. 15 Private Assessable to the data Subject; Not accessible To the public MS 13.02, Subd 12 Confidential Not accessible to the data subject; Not accessible to the public MS 13.02, Subd. 3 Data on Decedents MS 13.10, Subd. 1 Public Accessible to anyone MS 13.02, Subd. 15 Private * * Assessable to the representative of the descendent; Not accessible To the public MS 13.10, Subd 1B Confidential * * Not accessible to the representative of the descendent; Not accessible to the public MS 13.10, Subd. IA Data not on Individuals* MS 13.02, Subd. 4 Public Accessible to anyone MS 13.02, Subd. 14 Nonpublic Accessable to the data subject; Not accessible to the public MS 13.02, Subd 9 Protected Nonpublic Not accessible to the data subject; Not accessible to the Public MS 13.02, Subd. 13 M Individual is defined at MS 13.02, subdivision 8. Individual means a living human being. It does not mean any type of entity created by law, such as a corporation. * * Private and confidential data on decedents become public data ten years after the death of the data subject and 30 years after the creation of the data. A. People Entitled to Access. Any person has the right to inspect and copy public data. The person also has the right to have an explanation of the meaning of the data. The person does not need to state his or her name or give the reason for the request. B. Form of Request. The request for public data may be verbal or written. C. Time Limits. Requests. Requests will be received and processed only during normal business hours. Response._ If copies cannot be made at the time of the request, copies must be supplied as soon as reasonably possible. D. Fees. Fees may be charged only if the requesting person asks for a copy or electronic transmittal of the data. Fees will be charged according to HUC's standard photocopying policy, attached as exhibit 2, unless significant time is required. In that case, the fee will include the actual cost of searching for, retrieving, and copying or electronically transmitting the data. The fee may include time necessary to separate public from non-public data. The responsible authority may also charge an additional fee if the copies have commercial value and are a substantial and discreet portion of a formula, compilation, program, process, or system developed with significant expenditure of public funds. This additional fee must related to the actual development costs of the information. 4. Access to Data on Individuals. Information about individual people is classified by law as public, private, or confidential. A list of the private and confidential information maintained by HUC is contained in Appendix A. A. People Entitled to Access. Public information about an individual may be shown or given to anyone. Private information about an individual may be shown or given to: ► The individual, but only once every six months, unless a dispute has arisen or additional data has been collected. ►A person who has been given access by the express written consent of the data subject. This consent must be on the form attached as Exhibit 4, or a form reasonable similar. ►People who are authorized access by the federal, state, or local law or court order. ►People about whom the individual was advised at the time the data was collected. The identity of those people must be part of the Tennessen warning described below. ►People within HUC staff, HUC Commission Members, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. * Confidential information may not be given to the subject of the data, but may be given or shown to: ►People who are authorized access by federal, state, or local law or court order. ►People within HUC staff, HUC Commission Members, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. B. Form or Request. Any individual may request verbally or in writing. If HUC has stored data about that individual and whether the data is classified as public, private, or confidential. All requests to see or copy private or confidential information must be in writing. An Information Disclosure Request, attached as Exhibit 5, must be completed to document who requests and who receives this information. The responsible authority or designee must complete the relevant portions of the form. The responsible authority or designee may waive the use of this form if there is other documentation of the requesting party's identity, the information requested, and HUC's response. C. Identification of Requesting Party. The responsible authority or designee must verify the identity of the requesting party as a person entitled to access. This can be through personal knowledge, presentation of written identification, comparison of the data subject's signature on a consent form with the person's signature in HUC records, or other reasonable means. D. Time Limits. *Requests. Requests will be received and processed only during normal business hours. *Response. The response must be immediate, if possible, or within 5 working days, if an immediate response is not possible. HUC may have an additional 5 working days to respond if it notifies the requesting person that it cannot comply within 5 days. E. Fees. Fees may be charged in the same manner as for public information. F. Summary Data. Summary data is statistical records and reports derived from data on individuals but which does not identify an individual by name or any other characteristic that could uniquely identify an individual. Summary data derived from private or confidential data is public. The responsible authority or designee will 0 prepare summary data upon request, if the request is in writing and the requesting parry pays for the cost of the preparation. G. The responsible authority or designee must notify the requesting parry about the estimated costs and collect these costs before preparing or supplying the summary data. This should be done within 10 days after receiving the request. If the summary data cannot be prepared within 10 days, the responsible authority must notify the requester of the anticipated time schedule and the reason for the delay. Summary data may be prepared by "blacking out" personal identifiers, cutting out portions of the records that contain personal identifiers, programming computers to delete personal identifiers, or other reasonable means. The responsible authority may ask an outside agency or person to prepare the summary data if (1) the specific purpose is given in writing (2) the agency or person agrees not to disclose the private or confidential data, and (3) the responsible authority determines that access by this outside agency or person will not compromise the privacy of the private or confidential data. The responsible authority may use the form attached as Exhibit 6. 5. Access to Customer Account Information. Information pertaining to a customer's account, including names, gas and electric usage and all financial information pertaining to the account, is private information and will only be released to the person named on the account or the person(s) designated on a Consent to Release Private Data form as attached hereto as Exhibit 4. 6. Denial of Access. If the responsible authority or designee determines that the requested data is not accessible to the requesting parry, the responsible authority or designee must inform the requesting party orally at the time of the request or in writing as soon after that as possible. The responsible authority or designee must give the specific legal authority, including statutory section, for withholding the data. The responsible authority or designee must place an oral denial in writing upon request. This must also include the specific legal authority for the denial. 7. Collection of Data on Individuals. The collection and storage of information about individuals will be limited to that necessary for the administration and management of the programs specifically authorized by the state legislature, HUC Board Members, or federal government. When an individual is asked to supply private or confidential information about the individual, HUC employees requesting the information must give the individual a Tennessen warning. This warning must contain the following: C. The purpose and intended use of the requested data, D. Whether the individual may refuse or is legally required to supply the requested data, E. Any known consequences from supplying or refusing to supply the information, and F. The identity of other persons or entities authorized by state or federal law to receive the data. 7 A Tennessen warning is not required when an individual is requested to supply investigative data to a law enforcement officer. A Tennessen warning may be on a separate form or may be incorporated into the form which requests the private or confidential data. See attached Exhibit 7. 8. Challenge to Data Accuracy. An individual who is the subject of public or private may contest the accuracy or completeness of that data maintained by HUC. The individual must notify HUC's responsible authority in writing describing the nature of the disagreement. Within 30 days, the responsible authority or designee must respond and either (1) correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual, or (2) notify the individual that the authority believes the data to be correct. An individual who is dissatisfied with the responsible authority's action may appeal to the Commissioner of the Minnesota Department of Administration, using the contested case procedures under Minnesota Statues Chapter 14. The responsible authority will correct any data if so ordered by the Commissioner. 9. Data Protection. b. Accuracy and Currency of Data. A. All employees will be requested, and given appropriate forms, to provide updated personal information to the appropriate supervisor, General Manager, or Business Manager, which is necessary for tax, insurance, emergency notification, and other personnel purposes. Other people who provide private or confidential information will also be encouraged to provide updated information when appropriate. B. Department heads should periodically review forms used to collect data on individuals to delete items that are not necessary and to clarify items that may be ambiguous. C. All records must be disposed of according to the State of Minnesota General Records Retention Schedule. c. Data Safeguards. *Private and confidential information will be stored in files or databases which are not readily accessible to individuals who do not have authorized access and which will be secured during hours when the offices are closed. Such information will be labeled in a manner warning that the information is private and/or confidential and is not to be released to unauthorized individuals. Storage containers for these documents will have substantially the same warning. *Only those employees whose job responsibilities require them to have access will be allowed access to files and records that contain private or confidential information. These employees will be instructed to: A. Not to discuss, disclose, or otherwise release private or confidential data to HUC employees whose job responsibilities do not require access to the data. B. Not leave private or confidential data where non -authorized individuals might see it, and C. Shred private or confidential data before discarding. *When a contract with an outside parry requires access to private or confidential information, the contracting parry will be required to use and disseminate the information consistent with the Act. HUC may include in a written contract the language contained in Exhibit 8. 9 Exhibit 1 LIST OF DESIGNEES The Minnesota Data Practices Act establishes a system for compilation and distribution of data gathered by government agencies. All data collected and maintained by Hutchinson Utilities Commission ("HUC") is presumed public and is accessible to the public for both inspection and copying, unless classified as Private, Confidential, Nonpublic or Protected Nonpublic in accordance with Federal law, State Statute or a temporary classification. The Hutchinson Utilities Commission has appointed the following position to administer this system. Responsible Authority General Manager Hutchinson Utilities Commission 225 Michigan St. SE Hutchinson, MN 55350 (320) 587-4746 Positions appointed as Designees in system administration are as follows: Official Records Clerk Administrative Coordinator Hutchinson Utilities Commission 225 Michigan St. SE Hutchinson, MN 55350 (320) 587-4746 Other positions responsible for maintenance of HUC Records are as apparent or assigned. 10 Exhibit 2 DATA REQUEST COST CALCULATION FORM Fees charged are in accordance with Minn. Statute Section 13.03 (3) Date of Request: Description of information requested: (Please be specific) Costs for duplication of standard materials are included on Exhibit 3. Please use this section to calculate fees for other data requests. Estimated Cost Actual Cost A. LABOR X 4 Hours Hourly Rate X #Hours Hourly Rate B. PHOTOCOPY X Rate #Pages C. MAILING X D. PRINTING COSTS E. OTHER COSTS (May include computer time, programming, terminal access, microfilming and any other costs not listed above.) 1. 2. 3. 4. TOTAL CHARGES AMOUNT TO BE PREPAID (50% of est. total if exceeds $50) AMOUNT DUE UPON COMPLETION PREPARED BY: DEPARTMENT: DATE: 11 Exhibit 3 Photocopying Charges The following rates shall apply for request of standard materials: STANDARD CHARGES Photo Copies 25 cents/page Document Research $25/hour MN Statute 13.03 Subd. 3. Request for access to data. (a) Upon request to a responsible authority or designee, a person shall be permitted to inspect and copy public government data at reasonable times and places, and, upon request, shall be informed of that data's meaning. If a person requests access for the purpose of inspection, the responsible authority may not assess a charge or require the requesting person to pay a fee to inspect data. (b) For purposes of this section, "inspection" includes but is not limited to, the visual inspection of paper and similar types of government data. Inspection does not include printing copies by the government entity, unless printing a copy is the only method to provide for inspection of the data. (c) The responsible authority or designee shall provide copies of public data upon request. If a person requests copies or electronic transmittal of the data to the person, the responsible authority may require the requesting person to pay the actual costs of searching for and retrieving government data, including the cost of employee time, and for making copies, certifying, compiling, and electronically transmitting the copies of the data, but may not charge for separating public from nonpublic data. If the responsible authority is not able to provide copies at the time a request is made, copies shall be supplied as soon as reasonably possible. 12 Exhibit 4 CONSENT TO RELEASE PRIVATE DATA I, , authorize the Hutchinson Utilities Commission to release the following private data about me: To the following person or people: The person or people receiving the private data may use it only for the purpose or purposes: This authorization is dated and expires on The expiration cannot exceed one year from the date of the authorization, except in the case of authorizations given in connection with applications for life insurance or non -cancelable or guaranteed renewable health insurance and identified as such, two years after the date of the policy. I agree to give up and waive all claims that I might have against HUC, its agents and employees for releasing data pursuant to this request. Signature Identity Verified By: Witness: X Identification: Driver's License, State ID, Passport, other: Comparison with signature on file Other: Responsible Authority/Designee: 13 Exhibit 5 INFORMATION DISCLOSURE REQUEST Minnesota Government Data Practices Act A. Completed by Requester Name (Last, First, MI) Date of Request Street Address City, State, Zip Phone Number Signature Description of the information requested: attach additional sheets if necessary) B. Completed by Hutchinson Utilities Commission Handled by: Information classified as: Public Non -Public Private Protected Non -Public Confidential Action: Approved Approved in part (Explain Below) Denied (Explain Below) Remarks or basis for denial including MN Statute if applicable: Charges: None Photocopy: Pages x cents = Special Rate: Explanation: Other: Explanation: Authorized Signature Identify Verified for Private Information: Identification: Driver's License, Etc. Comparison with Signature on File Personal Knowledge Other: Date 14 Exhibit 6 GOVERNMENT DATA ACCESS AND NONDISCLOSURE AGREEMENT AUTHORIZATION. Hutchinson Utilities Commission ("HUC") hereby authorizes , ("Authorized Party") access to the following government data: 2. PURPOSE. Access to this government data is limited to the objective of creating summary data for the following purpose: 3. COST. (Check which applies): The Authorized Parry is the person who requested the summary data and agrees to bear HUC's costs associated with the preparation of the data which has been determined to be $ The authorized Parry has been requested by HUC to prepare summary data and will be paid in accordance with Attached Exhibit 4. SECURITY. The Authorized Parry agrees that if it and any employees or agents under its control must protect the privacy interests of individual data subjects in accordance with the terms of this Agreement. The Authorized Parry agrees to remove all unique personal identifiers which could be used to identify any individual from data classified by state or federal law as not public which is obtained from HUC records and incorporated into reports, summaries, compilations, articles, or any document or series of documents. Data contained in files, records, microfilm, or other storage media maintained by HUC are HUC's property and are not to leave HUC's custody. The Authorized Party agrees not to make reproductions of any data or remove any data from the site where it is provided, if the data can in any way identify an individual. No data which is not public and which is irrelevant to the purpose stated above will ever be disclosed or communicated to anyone by any means. The Authorized parry warrants that the following named individual(s) will be the only person(s) to participate in the collection of the data described above: 15 5. LIABILITY FOR DISCLOSURE. The Authorized parry is liable for any unlawful use or disclosure of government data collected, used and maintained in the exercise of this agreement and is classified as not public under state or federal law. The Authorized Parry understands that it may be subject to civil or criminal penalties under those laws. The Authorized parry agrees to defend, indemnify, and hold the HUC, its officers and employees harmless from any liability, claims, damages, costs, judgments, or expenses, omission of the Authorized Party's failure to fully perform in any respect all obligations under this agreement. 6. INSURANCE. In order to protect itself as well as HUC, the Authorized parry agrees at all times during the term of this Agreement to maintain insurance covering the Authorized Party's activities under this Agreement. The insurance will cover $1,000,000 per claimant for personal injuries and/or damages and $1,000,000 per occurrence. The policy must cover the indemnification obligation specified above. 7. ACCESS PERIOD. The Authorized Parry may have access to the information described above from to 8. SURVEY RESULTS. (Check which applies): If the Authorized Parry is the requester, a copy of all reports, summaries, compilations, articles, publications or any document or series of documents that are created from the information provided under this agreement must be made available to HUC in its entirety. If the Authorized Parry is a contractor of HUC, all copies of reports, summaries, compilations, articles, publications or any document or series of documents that are created from the information provided under this agreement must be provided to HUC. The Authorized parry may retain one copy for its own records but may not disclose it without HUC permission, except in defense of claims brought against it. AUTHORIZED PARTY: Title (if applicable): HUTCHINSON UTILITIES COMMISSION: Its: Date: Date: 16 Exhibit 7 DATA PRACTICES ADVISORY (Tennessen Warning) Some or all of the information that you are asked to provide on the attached form is classified by State law as either private or confidential. Private data is information that generally cannot be given to the public but can be given to the subject of the data. Confidential data is information that generally cannot be given to either public or the subject of the data. Our purpose and intended use of this information is: You are are not legally required to provide this information. If you refuse to supply the information, the following may happen: Other persons or entities authorized by law to receive this information are: 17 Exhibit 8 SAMPLE CONTRACT PROVISION Data Practices Compliance. Contractor will have access to data collected or maintained by HUC to the extent necessary to perform Contractor's obligation under this contract. Contractor agrees to maintain all data contained from HUC in the same manner as HUC is required under the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13 (the Act). Contractor will not release or disclose the contents of data classified as not public to any person except at the written direction of HUC. Contractor agrees to defend and indemnify HUC from any claim, liability, damage or requirements of the Act or this contract. Upon termination of this contract, Contractor agrees to return data to HUC as requested by HUC. In APPENDIX A NONPUBLIC, PRIVATE & CONFIDENTIAL DATA MAINTAINED BY HUTCHINSON UTILITIES COMMISSION 1. PERSONNEL DATA (PRIVATE) Generally all data about people who are or were an employee, applicant for employment, volunteer, independent contractor, or member of the Hutchinson Utilities Commission is private, with the exceptions noted below. Public Data — Applicants The following data on current and former applicants is public: * Veteran Status * Relevant test scores * Rank on eligible list * Education and training * Work availability * Name, after being certified as eligible for appointment to a vacancy or when considered a finalist for a position of public employment (which occurs when the person has been selected to be interviewed by the appointing authority) * Names and addresses of applicants for appointment to and members of an advisory board or commission. Public Data — Employees The following data on current and former employees, volunteers, independent contractors, and members of advisory boards and commissions are public: * Name * Actual gross salary * Salary range * Contract fees * Actual gross pension * Value and nature of employer paid fringe benefits * Basis for and the amount of added remuneration, including expense reimbursement, in addition to salary * Job title * Job Description * Education and training background * Previous work experience 19 * Date of first and last employment * The existence and status (but not nature) of any complaints or charges against the employee, regardless of whether the complaint or charge resulted in a disciplinary action * Terms of any agreement settling any dispute arising from the employment relationship, including a "buyout" agreement. * Work location * Work telephone number * Badge number * Honors and awards received * Payroll time sheets or other comparable data that are only used to account for employee's work time for payroll purposes, except to the extent that release of time sheet data would reveal the employee's reasons for the use of sick or other medical leave or other non- public data. * City and county of residence Access by Labor Organizations Personnel data may be given to labor organizations and the Bureau of Mediation Services to the extent this it is necessary to conduct elections, notify employees of fair share fee assessments, or to implement state labor laws. Employee Assistance Programs All data associated with employee assistance programs is private. Harassment When there is a harassment complaint against an employee, the employee may not have access to data that would identify the complainant or other witnesses if the data would threaten the personal safety of the complainant or witness, or subject the complainant or witness to harassment. However, this information will be provided to the employee in order for him/her to prepare for a disciplinary proceeding that has been initiated. Peer Counseling Debriefing Data acquired by a peer group member in a public safety peer counseling debriefing is private data on the person being debriefed. Protection of Employee or Others If it is reasonably necessary to protect an employee from harm to self or to protect another person who may be harmed by the employee, information that is relevant to the safety concerns may be released to (1) the person who may be harmed or to the person's attorney when relevant to obtaining a restraining order, (2) a prepetition screening team in the commitment process, or (3) a court, law enforcement agency or prosecuting authority. 2. PROPERTY COMPLAINT DATA (CONFIDENTIAL). Minn. Stat. 13.44 The identities of individuals who register complaints concerning violations of state laws or local ordinances concerning the use of real property. 20 3. PLANNING QUESTIONAIRES (PRIVATE). Minn. Stat. 13.59 Names, addresses, and legal descriptions of property, that are collected in questionnaires or surveys of individuals and businesses for the purposes of planning, development, or redevelopment. 4. SECURITY INFORMATION (Nonpublic). Minn. State. 13.37 Data which is disclosed would be likely to substantially jeopardize the security of information, possessions, individuals or property against the theft, tampering, improper use, attempted escape, illegal disclosure, trespass, or physical injury. This includes crime prevention programs and their home addresses and telephone numbers, but these may be disseminated to other volunteers participating in crime prevention programs. 5. SEALED BIDS (Nonpublic) Minn. Stat. 13.37 6. LABOR RELATIONS INFORMATION (Nonpublic). Minn. Stat. 13.37 Management positions on economic and non -economic items that have not been presented during the collective bargaining process or interest arbitration, including information collected or created to prepare the management position. 7. EXAMINATION DATA (Nonpublic). Minn. Stat. 13.34 Completed versions of personnel and licensing examinations shall be accessible to the individual who completed the examination, unless the responsible authority determines that access would compromise the objectivity, fairness, or integrity of the examination process. 8. ELECTED OFFICIALS CORRESPONDENCE (PRIVATE). Minn. Stat. 13.601 Correspondence between individuals and elected officials is private data on individuals, but may be made pubic by either the sender or the recipient. 9. BENEFIT DATA (PRIVATE). Minn. Stat. 13.462 All data about individuals participating in HUC's rehabilitation program. 10. APPRAISAL DATA (CONFIDENTIAL). Minn. Stat. 13.44 Appraisals made for the purpose of selling or acquiring land. 11. CITY ATTORNEY RECORDS. Minn. Stat. 13.393 Statutes, rules, and professional standards concerning discovery, production of documents, introduction of evidence, and professional responsibility govern the use, collection, storage, and dissemination of data by the city attorney. 12. COMMISSION MEETINGS HAVING DATA CLASSIFIED AS NONPUBLIC Minn. Stat. 13D.05 21 Subd. 2. When meeting must be closed: (a) any portion of a meeting must be closed if expressly required by other law or if the following types of data are discussed: 1. data that would identify alleged victims or reporters of criminal sexual conduct, domestic abuse, or maltreatment of minors or vulnerable adults; 2. internal affairs data relating to allegations of law enforcement personnel misconduct collected or created by a state agency, statewide system, or political subdivision; or educational data, health data, medical data, welfare data, or mental health data that are not public data. (b) A public body shall close one or more meetings for preliminary consideration of allegations or charges against an individual subject to its authority. If the members conclude that discipline of any nature may be warranted as a result of those specific charges or allegations, further meetings or hearings relating to those specific charges or allegations held after that conclusion is reached must be open. A meeting must also be open at the request of the individual who is the subject of the meeting. Subd. 3. When meeting may be closed. (a) a public body may close a meeting to evaluate the performance of an individual who is subject to its authority. The public body shall identify the individual to be evaluated prior to closing a meeting. At its next open meeting, the public body shall summarize its conclusions regarding the evaluation. A meeting must be open at the request of an individual who is the subject of the meeting. (b) Meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney -client privilege. 22 HUTCHINSON UTILITIES COMMISSION ^I'�xP61Tti'°" Board Action Form Agenda Item: Hutchinson Substation - Circuit Breaker Change Order #2 Presenter: Dan L. Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Change order issued to Border States Electric to approve price change due to import tariffs on the circuit breakers for the Hutchinson Substation project. Original contract price: $760,936.17 Change order #1 amount: $41,925.00 (approved in May for current transformers) Change order #2 amount: $54,934.68 (tariff adjustment) Item 000010 unit price increased by $6,764.04 each totaling $20,292.12 Item 000020 unit price increased by $8,660.64 each totaling $34,642.56 Attachments: Change Order #2 July 2025 BOARD ACTION REQUESTED: Approve Change Order #2 to Border States Electric for tariff price increase. Fiscal Impact: Included in current budget: Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: F rI MIIHB a4 f UKTRACI C10I I P ( NdI GO NI lMI[H F_ Change Order No. 2 Date of Issuance: May 29, 2025 Effective Date: May 29, 2025 Project: Hutchinson Substation 115 kV Rebuild Owner: Hutchinson Utilities Commission Owner's Contract No.: NA Engineer: DGR Engineering Date of Contract: March 13, 2024 Contractor: Border States Electric Engineer's Project No.: 428507 The Contract Documents are modified as follows upon execution of this Change Order: Description: Add Siemens tariff impact to price of BSE Order 39362192. Attachments (list documents supporting change): BSE Order Confirmation — Order 4 39362192 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: Original Contract Times: ® Working Days ❑ Calendar Days 69 kV Delivery Date (days or date): 74-84 Weeks $ 760,936.17 115 kV Delivery Date (days or date): 95-107 Weeks [Increase] [] from Previously Approved [Increase] [Decrease] from Previously Approved Change Orders Change Orders No. 1 to No. 1: No. 1 to No. 1: 69 kV Delivery Date (days or date): NA $ 41,925.00 115 kV Delivery Date (days or date): NA Contract Price Prior to this Change Order: Contract Times Prior to this Change Order: 69 kV Delivery Date (days or date): 74-84 Weeks $ 802,861.17 115 kV Delivery Date (days or date): 95-107 Weeks [Increase] [] of this Change Order: [Iaer-ease] [] of this Change Order: 69 kV Delivery Date (days or date): NA $ 54,934.68 115 kV Delivery Date (days or date): NA Contract Price Incorporating this Change Order: Contract Times with all Approved Change Orders: 69 kV Delivery Date (days or date): 74-84 Weeks $ 857,795.85 115 kV Delivery Date (days or date): 95-107 Weeks RECOMMENDED: By. �e e - /� PC,��fy' By. ACCEPTED: ACCEPTED: By. Z_// Z , Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature) Print: Alex Richter, P.E. Print: Print: Luke Meier Title: Project Manager Title: Title: Grid Solutions Project Manager Date: 6-26-2025 Date: Date: June 23rd, 2025 Approved by Funding Agency (if applicable): By: Date: Print: Title: EJCDC C-941 Change Order Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute. Page 1 of 1 BORDER STATES Border States - STIR 2400 38th Street South Fargo ND 58104 Phone: 701-293-5834 HUTCHINSON UTILITIES -SUBSTATION JOB -SUBSTATION 225 MICHIGAN ST SE HUTCHINSON MN 55350-1905 Order Confirmation Page: 1 of 2 Order Type: Sales Order Order #: 39362192 Sold -to Acct #: 5004 Created On: 04/16/2024 PO No: 428507 Payment Terms: NET 25TH PROX (31) Created By: I iike RiAnIph Wa Meier Tel No: 763-497-6801 Fax No: Ship -to: HUTCHINSON UTILITIES -SUBSTATION JOB -SUBSTATION 10 GARDEN RD NE HUTCHINSON MN 55350 Order Note: 5/28/2025 - Updated pricing to include tariff impacts to Siemens. Please see: "RE: BSE Order 39362192 , PO# 428507 - RE: Contract Documents - Breakers, Hutchinson" for full breakdown of details. SEE ATTACHED PROPOSAL DOCUMENTATION FOR FURTHER CLARIFICATION ON APPLICABLE TERMS. Cust Item Item Material MFG - Description Quantity Price Per UoM Value 000010 3 EA 78,730.00 / 1 EA 236,190.00 - S PS2#72.5#40#3000#3 PST 69KV BREAKER Description: #69kV nominal voltage #40kA maximum symmetrical interrupting capability #3000A maximum continuous current #Capable of -40#C operation without tank heaters #73 inch creep porcelain bushings rated 350kV BIL @ 3300 feet ASL #3-cycle, 60Hz, spring -spring operated #Gang Operation, Frame mounted outdoor Circuit Breaker #Bushing Current Transformers (total 12 BCT#s): Bushings 1-3-5: (6) 1200:5 MR C800 relay accuracy, 0.3131.8 Metering Acc RF 2.5 Bushings 2-4-6: (6) 1200:5 MR C800 relay accuracy, 0.3131.8 Metering Acc RF 2.5 000020 4 EA 87,850.00 / 1 EA 351,400.00 - SPS2S#145#40#3000#3PST 138KV BREAKER Description: #138kV nominal voltage #40kA maximum symmetrical interrupting capability #3000A maximum continuous current #Capable of -30#C operation without tank heaters, equipped with tank heaters for -40C operation #131 inch creep porcelain bushings rated 650kV BIL @ 3300 feet ASL #3-cycle, 60Hz, spring -spring operated #Gang Operation, Frame mounted outdoor Circuit Breaker #Bushing Current Transformers (total 12 BCT#s): Bushings 1-3-5: (6) 2000:5 MR C800 relay accuracy, 0.3131.8 Metering Acc RF 2.0 Bushings 2-4-6: (6) 2000:5 MR C800 relay accuracy, 0.3131.8 Metering Acc RF 2.0 000030 1 EA 228,280.85 / 1 EA 228,280.85 - 30% PROGRESS PAYMENT (DUE AT ORDER) Border States - STIR 2400 38th Street South Fargo ND 58104 Phone: 701-293-5834 Cust Item Item Material Quantity MFG - Description Order Confirmation Page: 2 of 2 Order Type: Sales Order Order #: 39362192 Sold -to Acct #: 5004 Price Per UoM Value 000050 1 EA 41,925.00 / 1 EA 41,925.00 - S PS2#72.5#40#3000#3 PST CT ADDITION Increase the BCT quantity on (2) of the breakers to a total of 15 BCT#s. Add to Bushings 1-3-5: (3) 1200MR 0.15SB1.8 Metering Acc RF 2.0 Addition of 3 CT's per 69KV breaker CT's per GRE specification 5/2/2025 Per Alex Richter (DGR) we're to update (2) of the 69KV breakers. Form of Payment Date To access Border States Terms and Conditions of Sale, please go to https://www.borderstates.com The taxes calculated for this order are estimates only and will be finalized at the time of invoice in accordance with the material purchased, quantity and delivery location. Total $ 857,795.85 State Tax $ 6.875 % 58,973.46 County Tax $ 0.000 % 0.00 Local Tax $ 0.000 % 0.00 Other Tax1 $ 0.000 % 0.00 Other Tax2 $ 0.000 % 0.00 Other Tax3 $ 0.000 % 0.00 Tax subtotal $ 58,973.46 Net Amount $ 916,769.31 Amount All clerical errors contained herein are subject to correction. In the event of any cost or price increases from manufacturers or other suppliers, caused by, but not limited to, currency fluctuations, raw material or labor prices, fuel or transportation cost increases, and any import tariffs, taxes, fees, or surcharges, Border States reserves the exclusive right to change its pricing at the time of shipping and will provide notice of any such change to its customers prior to costs being incurred. HUTCHINSON UTILITIES COMMISSION ^I'�xP61Tti'°" Board Action Form Agenda Item: Electric meter testing equipment Presenter: Dave Hunstad Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Meter testing equipment we have today is from 1992 and no longer supported or compatible with our current software. We want to move away from our current desktop version to a more portable and wireless application. We looked at several different manufacturers and Probewell has the best options for mobile applications. EUSCO is the sole sales representative in our territory for Probewell, therefore we only have the one quote from Probewell through EUSCO. We are recommending the Probewell portable wireless watt hour meter and site tester bundle. Attachments: Meter Tester Brochure Probewell Quote Req 10174 BOARD ACTION REQUESTED: Approve Req# 10174 Fiscal Impact: $30,472.00 Included in current budget: Yes Budget Change: No PROJECT SECTION: Total Project Cost: Remaining Cost: IHI UT iU H II HI S U HII UT'IIILIITIIIE'S a I(,� ii'JG 11�p Ili II I! � �a II ii';� If1i PROBEWELL LAB INC. 4500 RUE MICHELET QUEBECK, G1P 08B Note Description: Meter and site tester PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 Date Requisition No. 03/11 /2025 010174 Required by: Requested by: dhunstad Item No. Part No. Description Qty Unit Due Date Unit Price Ext. Amount METER AND SITE TESTER QUOUTE# 52993-1 - MFG. PART: 1 1.00 EA $30,472.000 $30,472.00 Total: 30,472.00 Date Printed: 07/22/2025 Requisitioned By: dhunstad Page: 1/1 QUOTATION Probewell Corp 4500 Michelet Street PROSE ELL Quebec (QC) G1P 0135, Canada Phone:866-626-1126 BILL TO HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 USA SHIP TO MN64 HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 USA DAVE HUNSTAD QUOTATION # : 153278 DATE : 2025-06-25 VALID UNTIL LEAD TIME RFQ CARRIER FREIGHT TERMS (DAYS) 2025-07-31 28 UPS DAP&ADD Net 30 Days MN64 LINE QTY ITEM DESCRIPTION LIST PRICE NET PRICE EXT PRICE 1 1 WT3+XT3 BUNDLE METER & SITE TESTER 27 400.00 $ 25 840.00 $ 25 840.00 $ MT-1/WT3 Portable Wireless Wh Meter Tester (included update cable/Probewell Connect App) For testing forms 1S, 2S, 3S, 4S, 6S, 8S, 9S, 12S, 14S, 15S and 16S. Input voltage 100-600VAC. Built-in three-phase current synthesizer up to 50A to simulate resistive and inductive loads. Built-in electronic standard with an accuracy of ±0.02% typical and ±0.05% max. guaranteed. Accuracy can be checked against a reference standard traceable to NIST. The MT-1/WT3 provides measurements for active (Wh) and reactive (VARh) energy, as well as harmonic content (THD) display and bi-directional testing capability for solid-state meters. Comes with a complete calibration report. Carrying bag included. Weight overall with carrying bag: 8.5 lbs. ST-3/XT3 Transformer -rated Site Tester with wireless technology. For testing forms 3S, 4S, 5S, 6S, 8S,9S, 35S and 45S Input voltage 100- 600VAC. Three current sensors analyze with a typical accuracy of ±0.1 % max guaranteed. The ST-3/XT3 offers power quality analysis, real time Waveform, Phasors, Total Harmonic Distortion, Ct Ratios, CT Burden and Admittance. Comes with a complete calibration report. Large Carrying bag and 5S adaptor included. Weight overall with carrying bag: 8.5 lbs. 2 1 9910-0140 MT-1/PUL-3 Pulse pickup with suction cups (PW-9073) 405.00 $ 405.00 $ 405.00 $ Pulse pick-up for electronic meters. Picks up infrared pulses. 3 1 9910-0144 MT-1/PUL-3-M Pulse pickup with magnetic head (PW-9081) 525.00 $ 525.00 $ 525.00 $ Pulse pick-up for electronic meters. Picks up infrared pulses. 4 1 9910-0146 MT-1/MAG Magnetic pulse pickup adapter for metal ports 148.00 $ 148.00 $ 148.00 $ (PW-0747) For meters with a metal port around the pilot, typically like the GE KV2C or Elster A3 5 1 9910-0166 MT-1/ADP-FOCUS-1 Pulse pickup adapter for Focus meters 31.00 $ 31.00 $ 31.00 $ (PW-8051) To be used on Elsters REX2, GE i210+ and Landis & Gyr Focus meters 6 1 9910-0400 MT-1/LAT-Q Quick -release stainless steel latch for ring -type 158.00 $ 158.00 $ 158.00 $ meter base With the quick -release mechanism enabling rapid removal of the latch assembly Quoted by: Quality Jonah Marin Jonah.Marin@probewell.com Commitment Toll Free : 1-866-626-1126 Cell: 418-551-5926 7 1 9030-3016 ST-3/FLEX-CT2500 1 415.00 $ 1 415.00 $ 1 415.00 $ Three phases Flexible Rogowski Coil cable for comparing primary to secondary current. Auto -detection and electronically compensated, Accuracy 0.5%, Current Range OA to 2500A. Window size of 10.67" (271 mm), Cable is 15 feet long, extension can be purchased separately. 8 1 9030-3316 ST-3/PT600 675.00 $ 675.00 $ 675.00 $ Three phases Primary Line voltage clamps. Auto -detection and electronically compensated, Accuracy 0.1 %, Voltage Range up to 60OV. Color -coded 4mm banana jack, dolphin clamps included Cable is 15 feet long, extension can be purchased separately. 9 2 9030-3160 ST-3/EXT50 425.00 $ 425.00 $ 850.00 $ 50 feet cable extension to use with CT and PT cables set (ST-3/FLEX- CT2500, ST-3/FLEX-CT5000, ST-3/PT-KIT) 10 1 SHIPPING Shipping / Insurance 425.00 $ 425.00 $ 425.00 $ Total (USD) : 30 472.00 $ Quoted by: Quality Jonah Marin Jonah.Marin@probewell.com a„ �� Commitment Toll Free : 1-866-626-1126 Cell : 418-551-5926 ".iffI �'� of ✓� lll�� Real-time data analyze tests and assess live results on the go. Available for iOS, Android and Windows 10 or above valilll4Ne tests Series Power QUAlty (PQ) u Real -Time Waveform (J Phasors -total Harmonic Distortion Prirnary/Sec:ondary Analysis CT Burden Admittance r°r PROBEWELL Coll lpi�l!l777Rffff�111U!l1188ffff011uu ((p��/ll/ll(ll�llll� uuuuuum muuoo((�1ii' I������IIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIII u01 .rhe perfect cornpanlilon for wr & "r, Series wir,61ess tester's Speed up the field inspection process and improve overall productivity with our innovative motoring solutions packed with advanced features. Quick, safe and easy setup Test relentlessly and never compromise safety by quicady pairing a wireless tester to a mobile or a laptop. Minimize the risk of human error Reduce the risk of connection mistakes that can lead to inac:c:Lrate data and even injury Simplify the overall connection process Work smarter, not harder with task automation RedLc;e the need for redundant data manipulation by staff, thereby lowering the risk of error. Personalize the utility and user profiles Customize and .save test sequences Configure the application parameters, save and share customized user profiles ProdLc;e brand reports c:Lstornized with a company logo Add custom questions Share your finding , Store, manage and share reports via email in CSV forrnat or as a branded PDF. Undeniable traceability Embedded information within the report header inclucles: Work order number rirrmestarrmp and geolocation Site and/or meter ID Socket model Recorded meter specifications Technician ID Utility contact information QLic:k Test Creep Test FLA Test KYZ Test Custom Test Manual / Tracking Line Monitor IC VAR �� d Quad Test (VARh) dd C)ernand Test Taw k QLacJ Test (Wh) Measurements In Wh and VARh for both forward and reverse power flow (bi-directional meters). ST=3/XT3 -tes-ter with irvtegra"ted MR -techrioiogy Trans -former -rated Wireless Site tester 1,7,) ,JtiIitieS don't have to trade efficiency for l-.)rodin..jc-tivity anymore. Fhe S,,,,I,,,,,,,,. 3/X 1 is the ideal Solk.ition to the ever growing need for versatility and -.)ortoIbiIity. :)ize: 6.y X IA Full RMS and line cycle measurement of both primary and secondary currents and voltages Rooted at its core is high-performance multiphase energy -metering circuitry. Compatible input voltage -f he S-f-3/x-f3 is powered directly from the meter base for quick and easy setup. From 1.00 to Z 80 VAC between phase and neutral Plug & Play Connect the CT and PT measurement accessories chrechy to one of the two ports on the front of the device to perform ratio or burden tests. Uncompromised accuracy The tester has three built-in current sensors Of up to 20 amperes to analyze the secondary current direchy at the meter socket. 3 Current sensors up to 20 A Typical ac:c:uracy of 0.05% MaxlmUm ac:c:uracy of 0.1% Cli"n abbi -br leis Irlrn e -Ir "t iris-t iiab Ins 2S 3S 4S 5S 6S 8S 35S 36S 45S 46S ,w......... C1 Rated anew Read all t Ilu IN ee phases silimultaneously 40" Configure &insert the tester Scan the QR code Start testing Rug -and -play accessoriles are ava'�laNe to obta'M a precilse read'Mg from the primaries 'M order to perform burden and ratio tests. ST-3/FLEX-CT2500 0 Three -Phase Flexible Rogowski Cable Accessory Range from .) Lo.5,000 A" Auto -detection and electronically compensated. EPROBEWELL The form selector switch and the removable twist tabs enable toolless configuration to match any transformer -rated meter base form. 9s 12S 14S 15S 16S 25S Selff Contalined 11111 , , A IC, 111 11 L2B �� IL3 A IN RIM G I E111 AIC I 1 112 L3 sil: 31MISHM /ri'Mll 4 ST-3/13T600 Three -Phase Primary Line Voltage Clamps Range up Lo 600 V Auto -detection and electronically compensated. 4 15' overall cable Iength Available. ex Le n s i o n s: 5 0 1 (S f 3 / FX f 5 0) 1001 (S f 3/FX f 100) To test overhead transformers, Use S f )'/A[ W and ST 3/V[--W nl_erfacing with Sensorlink'uH) Lools: Amp I -Rewire and VoIL I -Rewire primary current and voll_age probes. M1111111" I IVuul! III I'1 �-. l Accuracy "Wattlhou.ulr° IP+ eteir'Tester ,....._...., Safe and quilck setup f-orilristant results The latest generation of portable meter testers with built-in WiF=i technology. Our wireless socket -type device, with its dead -front design, attaches quickly and securely. Powered by a built-in three-phase phantom ead of synthesized 50 A current source and an integrated highly precise watthour standard Three-phase reference standard at 0.02% accuracy RUST -traceable Autodetec;ts various meter forms y I(II IM Ir Ir Ix Single-phase meter tester Weight: 5.7 lb. I Sire: 6.9" X 6.7" Inn I �� fi Ile MeteIr I[, c ms Three-phase & single-phase meter tester�� Weights: 6A Ib. I Size: 6.9" X 6.7" o JJ �ll� loll uli'�� to uol mi�lni u .— Like all our wireless products, the meter tester can be paired with a mobile device in seconds by scanning its QR code. Accessories Several accessories are available, cornpatible with a wide variety of electric rneter brands and rnodels. Optical Pickup Meterc:am Disk Sensor FUC;U.s Adapter Magnetic Adapter Quick-R6ease Latch KYZ Device Meter form t.5 2S SS 45 SS 6S 8S 9S 12S 14S 15S 16S El Single-phase 35S 36S 25S Polyphase 45S 46S Meter tester "ueIPfColrn9l:alilm;d 0II'ila1ker.V%'ralPf..Colrnll:alilned MI 1i _gip / AIT tk Aclara l Fltzall'" CT-IRallledl � Sellf- Canialilrnedl 11 PROBEWELL WMN We believe that testers should �be portable, safe and eareasyto use. Probewell generates added value for electric utility companies and their customers by means of innovative metering solutions that provide accurate data -driven insight as well as flexibility and efficiency. -through our expertise and constant innovation, we develop cutting -edge field-testing technologies that deliver a premier solution for utility companies when it comes to quality, ease of use, sturdiness and customer satisfaction. Leverage proven technologies to streamline productivity in the field while gaining efficiency. 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IlPirnbewdlI III II - III IIII IIri c-ii. ® mmmi Ilpir'woltiem4IIIII coiir m d ioll Free number: 111.-866-626-111.1112 En General information: i1irnrf@pir lber&lllll.coimi Sales: s llles@pir lkbewelllll.coirrni HUTCHINSON UTILITIES COMMISSION ^I'�xP61Tti'°" Board Action Form Agenda Item: Willmar-HUC Line Multi -Party Joint Coordination Agreement Presenter: Dan L Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: An agreement between Great River Energy (GRE), Southern Minnesota Municipal Power Agency (SMMPA), and Hutchinson Utilities Commission (HUC) that defines the project scope, including the roles and responsibilities and commitment of each party for the 69kV "Willmar Line" rebuild throughout design, permitting, and construction. Attachments: MPJC Agreement July 2025 BOARD ACTION REQUESTED: Enter into a MPJC agreement for the Willmar-HUC Line Rebuild Fiscal Impact: Included in current budget: Budget Change: PROJECT SECTION: Total Project Cost: Remaining Cost: MULTI -PARTY JOINT COORDINATION AGREEMENT This Multi -Party Joint Coordination Agreement (this "Agreement"), dated as of 2025 ("Effective Date") is entered into by and among Great River Energy, a Minnesota cooperative corporation, ("GRE"), Southern Minnesota Municipal Power Agency, a Minnesota Municipal corporation ("SMMPA"), Hutchinson Utilities Commission, acting on behalf of the City of Hutchinson, a Minnesota Municipal corporation ("HUC"), and Litchfield Public Utilities, acting on behalf of the City of Litchfield, a Minnesota Municipal corporation ("Litchfield"). Each of GRE, SMMPA, HUC, and Litchfield are individually referred to herein as a "Party," and collectively, the "Parties." RECITALS WHEREAS, the Parties are jointly undertaking a project to construct, own and operate 115-kV transmission lines ("Transmission Line") and associated facilities between Willmar, Litchfield, Forest City, and Hutchinson as more fully described in Exhibit A (the "Project"); and WHEREAS, the Parties desire to work together to complete the Project in a timely and efficient manner and to document the role each Party will play in designing, permitting, and constructing the Project. NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties mutually agree as follows: ARTICLE 1. DEFINITIONS Section 1.1. Definitions. In addition to the other terms defined herein, the following terms, whether in the singular or in the plural, when used herein and in the Exhibits attached hereto and initially capitalized, shall have the meanings specified: "Certificate of Need" or "CN" means the certificate required from the MPUC under Minnesota Statutes Section 21613.243 for a large energy facility as defined under Minnesota Statutes Section 21613.2421 for the Project. "Critical Permits" means the Certificate of Need, Route Permit and such other permits that the Parties through the Project Coordination Team designate as Critical Permits necessary under applicable Law to construct, own and operate the Project. "Development Work" has the meaning set forth in Section 3.1. "Dispute" has the meaning set forth in Section 9.2. "Dispute Notice" has the meaning set forth in Section 9.2. "External Consultants Budget" has the meaning set forth in Section 3.4.2. 1 "Good Utility Practice" means those design, construction, operation, maintenance, repair, removal and disposal practices, methods, and acts that are engaged in by a significant portion of the electric transmission industry in the United States during the relevant time period, or any other practices, methods or acts that, in the exercise of reasonable judgment in light of the facts known at the time a decision is made, could have been expected to accomplish a desired result at a reasonable cost consistent with good business practices, reliability, safety and expedition. Good Utility Practice is not intended to be the optimum practice, method, or act to the exclusion of others, but rather to be a spectrum of acceptable practices, methods, or acts generally accepted in such electric transmission industry for the design, construction, operation, maintenance, repair, removal and disposal of electric transmission facilities in the United States. Good Utility Practice will not be determined after the fact in light of the results achieved by the practices, methods, or acts undertaken but rather will be determined based upon the consistency of (a) the practices, methods, or acts when undertaken with (b) the standard set forth in the first two (2) sentences of this definition at such time. "Final Completion" means that the Project Coordination Team has reasonably determined that the Development Work has been completed in accordance with the terms and conditions of this Agreement and the Project's In -Service Date has been achieved. "Governmental Authority" means any federal, state, local or municipal governmental, quasi - governmental, regulatory or administrative agency, commission, body or other authority exercising or entitled to exercise any administrative, executive, judicial, legislative, policy, regulatory or taxing authority or power, or any court or governmental tribunal. For purposes of this Agreement, Governmental Authority does not include the Hutchinson Utilities Commission or the Litchfield Public Utilities in their capacity as a Parties to this Agreement. "In -Service Date" means the date on which all the facilities comprising the Project are energized and available to MISO for transmission service. "Interconnection Agreements" has the meaning set forth in Section 3.6. "Laws" means any statute, ordinance, treaty, franchise, rule, regulation, order, writ, judgment, injunction, decree, award or determination of any arbitrator or a court or other Governmental Authority having the effect of the foregoing, whether in effect now or at any time in the future. "Line Capacity" means the agreed upon line or system MVA as coordinated through the planning process. "MISO" means the Midcontinent Independent System Operator, Inc. and its successors in responsibilities and function. "MISO Tariff" means the MISO Open Access Transmission, Energy and Operating Reserve Markets Tariff (as amended from time to time and approved under applicable Law), including all schedules, modules, attachments and protocols thereto. "MPUC" means the Minnesota Public Utilities Commission, or its successor in function and responsibility. 2 "NERD means the North American Electric Reliability Corporation and its successors in responsibilities and function. "Project" means the Transmission Lines, Project Substations and associated facilities described in Exhibit A, as may be modified in accordance with this Agreement or in accordance with the Route Permit. "Project Coordination Team" has the meaning set forth in Section 3.7. "Project Substations" means the new and existing electric substations and breaker stations that are part of the Project as described in Exhibit A. "Route Permit" means the permit required from the MPUC under Minnesota Statutes Chapter 2161 for a high -voltage transmission line as defined under Minnesota Statutes Section 2161.02. "Targeted In -Service Date" means June 06, 2031. "Term" has the meaning set forth in Section 2.1. "Transmission Line" means the new and existing transmission lines that are part of the Project as described in Exhibit A. The final transmission line alignments will be dependent on the MPUC Route Permit process, to the extent possible. ARTICLE 2. TERM AND TERMINATION Section 2.1 The Term. This Agreement will become effective on the Effective Date and remain in full force and effect until Final Completion (the "Term"), unless terminated early in accordance with this Agreement. Section 2.2 Survival of Certain Provisions. Applicable provisions of this Agreement shall continue in effect after expiration or termination, including early termination, of this Agreement, to the extent necessary to enforce or complete the duties, obligations or responsibilities of the Parties arising prior to termination with respect to: (i) final billings and adjustments related to the period prior to termination, and (ii) payment of any money due and owing to a Party pursuant to this Agreement. Obligations that by their nature should survive expiration or termination, including early termination, of this Agreement, including warranties, remedies, or indemnifications specified in this Agreement, shall survive for the period of the applicable statute(s) of limitation. This Agreement may be terminated early by agreement of the Parties and may be terminated for an Event of Default pursuant to Section 6.2. ARTICLE 3. THE DEVELOPMENT WORK Section 3.1. Development Work. The Parties shall cooperate in good faith in the completion of the Development Work, which as set forth in this Article 3 shall include all activities necessary or desirable and in accordance with Good Utility Practice to (i) determine the design of the Project; (ii) determine the recommended alignment for the Project Transmission Line routes and obtain necessary land rights to support each component of the Project; (iii) obtain the Critical Permits; (iv) construct the Project; and (v) develop and complete the Interconnection Agreements for the Project ("Development Work"). Section 3.2. Project Design. The Parties shall use their own design standards for their separately owned Transmission Line portions of the Project in accordance with Good Utility Practice. The Parties will agree to coordinate their design to meet the Line Capacity as determined through the Project Coordination Team. The Parties may retain the same or separate consultants for the Project design and in retaining the third -party consultant shall be responsible for their separately invoiced consultant costs and no payments will be made between the Parties. 3.2.1 Substation Design. The Parties will coordinate work on their respective Project Substations as required to ensure the facility capacity design limit(s) are met through the Project Coordination Team. The Parties will follow Good Utility Practice and ensure the Line Capacity of the Transmission Line Portions of the Project are not adversely impacted by their Project Substation design and work. Section 3.3. Land Rights. The Parties shall agree upon land rights standards to be used in the acquisition of easements through the Project Coordination Team, and they shall use commercially reasonable efforts to secure the land rights and easements necessary to support the Project in accordance with Good Utility Practice. Each Party shall be responsible for obtaining or maintaining the land rights and easements associated with the portions of the Project they own as reflected in Exhibit A. Section 3.4 Critical Permits. In accordance with Good Utility Practice, in coordination with the other Parties, GRE shall develop a joint CN and Route Permit application for the Project and manage external consultants, stakeholder outreach and associated services for the development and prosecution of the joint CN and Route Permit application. GRE shall ensure that the input of the Parties is incorporated into the CN and Route Permit application through the Project Coordination Team. 3.4.1 Outreach. GRE, SMMPA, HUC, and Litchfield will be co -applicants listed on the joint CN and Route Permit application and shall support GRE and the external consultants in the public and stakeholder outreach efforts as required. GRE will take the lead and coordinate public relations communications, which shall be reviewed by SMMPA, HUC, and Litchfield and GRE shall ensure the input of the Parties is incorporated into any public relations communications ahead of public distribution. 3.4.2 External Costs. The Parties expect to incur costs of developing and obtaining the Critical Permits for the Project, including the costs for external consultants. The initial cost estimate for the external consultants is one and a half million dollars ($1,500,000) ("External Consultant Budget"). GRE shall procure the external consultants on the Parties' behalf and each Party shall share in the costs of External Consultant Budget in accordance with the percentages 11 noted in the table below. In the event that GRE reasonably determines that the External Consultant Budget will be exceeded by more than one hundred thousand dollars ($100,000), GRE shall provide the other Parties with a detailed explanation and cause for such exceedance. If such costs were (or will be) reasonably incurred, the Parties shall allocate such increased costs based on the percentages in the table below. In the event the Parties do not agree that such costs were reasonably incurred, any Party may avail itself of the dispute resolution procedures in Section 9.2. Owner Miles Percentage Cost Share GRE 54.63 79.3% $ 1,188,815 Hutchinson 2.8 4% $ 60,931 SMMPA 11.5 16.7% $ 250,254 Total 68.93 100% $ 1,500,000.00 Section 3.5 Construction. Each Party shall have sole responsibility for constructing the facilities that comprise the portion of the Project that such Party owns as reflected in Exhibit A at the Party's sole cost. The Parties shall cooperate and coordinate in the construction of each part of the Project with the objective to meet the Targeted In -Service Date. Section 3.6 Interconnection Agreements. GRE shall prepare transmission -to -transmission or transmission -to -load interconnection agreements to be used to document the various points at which a Party's facilities interconnect with another Party's facilities as part of the Project ("Interconnection Agreements"). Such Interconnection Agreements shall be developed in accordance with MISO requirements and applicable Law and the Parties shall cooperate to ensure such Interconnection Agreements contemplate commencement of full interconnection service by the Targeted In -Service Date. As of the Effective Date, it is anticipated that the following interconnections need to be documented: Location Type Parties Litchfield Substation Transmission —to - GRE SMMPA MISO (Forest City to Transmission Litchfield) ME-LH Line to HN Line Transmission — to — GRE HUC/MRES MISO Transmission KA-WL to LT line & ME- Transmission — to — GRE SMMPA MISO LH to LT Line Transmission Section 3.7 Project Coordination Team. Each Party shall appoint one representative and one alternate representative who will be designated to act in matters relating to the Parties' performance obligations under this Agreement. Such representatives shall collectively constitute the Project Coordination Team. The Parties shall notify each other in writing of such appointments and any changes thereto. The Project Coordination Team shall make decisions by consensus and shall develop a mutually agreeable written schedule for completing the Development Work with the objective of achieving the Targeted In -Service Date. The Project Coordination Team shall meet at least monthly during the Term to discuss the progress in completing the Development Work, including updating the permitting, R development and construction schedule as necessary to achieve Final Completion by the Targeted In - Service Date. If the Project Coordination Team is unable to make a necessary decision by consensus, any Party may avail itself of the dispute resolution procedures in Section 9.2. Section 3.8 Internal Costs. Each Party is individually responsible for its own internal costs associated with the Development Work. Nothing in this Agreement preclude any Party from seeking to recover such costs through the MISO Tariff or another mechanism under applicable Law. Section 3.9 Property Interests; Information Sharing. Exhibit A documents the Parties' respective ownership interests in the facilities that comprise the Project, including identifying the owners of the Transmission Line and the owners of the Project Substations. Documentation prepared by any Party in connection with the Development Work (including documentation prepared in connection with applications for a Certificate of Need and Route Permit) shall be shared with any other Party who reasonably requests such documentation in connection with its portion of the Development Work; provided, however, that no Party shall be required to share with any other Party materials that it deems confidential, business -sensitive or privileged. Section 3.10 Coordination with MISO. GRE shall be responsible for coordinating with MISO with respect to the Project on behalf of the Parties, including providing periodic updates with respect to schedule and cost. GRE shall keep the other Parties informed of such efforts and shall solicit the other Parties' input prior to making any formal or informal outreach updates to MISO on any material issue pertaining to the Project. GRE will continue as the designated data submitter for the Project on behalf of the Parties for any on -going MISO reporting requirements. ARTICLE 4. STANDARD OF SERVICE Section 4.1. Warranty. Each Party will perform the Development Work for which they are responsible hereunder in a prudent, efficient and careful manner using its reasonable judgment based on its experience in developing and planning, and in all material respects in accordance with (i) the applicable requirements of MISO, (ii) applicable Laws, and (iii) Good Utility Practice. The warranty set forth in this Section 4.1 is the sole warranty provided by any Party with respect to the Development Work under this Agreement. EACH PARTY DISCLAIMS ALL OTHER WARRANTIES RELATING TO THE DEVELOPMENT WORK, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY AND/OR FITNESS FOR A PARTICULAR PURPOSE. ARTICLE S. INDEMNIFICATION; COMPLIANCE; INSURANCE Section 5.1. Indemnification. Each individual Party will indemnify, defend, and hold harmless each other Party and its respective members, directors, officers, shareholders, partners, employees, and agents, successors and permitted assigns from and against any and all third party claims for damages arising from, in connection with, or incident to the individual Party's (i) breach of this Agreement; and (ii) acts or omissions related to the Project to the extent that they constitute such Party's gross negligence or intentional misconduct rather than ordinary negligence. Each Party's indemnification obligation under this Section 5.1 shall be proportionate to such Party's ownership percentage of the Project as set forth in Section 3.4.2. 6 Section 5.2. Compliance. Each Party shall at all times comply with all applicable Laws, except for any non-compliance which, individually or in the aggregate, could not reasonably be expected to have a material adverse effect on the business or financial condition of the Party or its ability to fulfill its commitments hereunder. As applicable, and except as otherwise provided in this Agreement, each Party shall give all required notices, shall procure and maintain all necessary governmental permits, licenses, and inspections necessary for performance of this Agreement, and shall pay its respective charges and fees in connection therewith. A Party may assume another Party's obligation to obtain governmental permits, licenses, and inspections, via a separate contract between the applicable Parties. Section 5.3 NERC Reliability Standards. The Parties recognize and agree that once the Project is completed and energized, the Project may be subject to NERC reliability standards. In undertaking the Development Work, the Parties shall adhere to all applicable NERC requirements. Section 5.4. Insurance. Each Party shall procure and maintain such insurance as is required by applicable Laws and as is appropriate and reasonable in accordance with Good Utility Practice for the Development Work the individual Party undertakes with respect to the Project. ARTICLE 6. EVENT OF DEFAULT; DAMAGES; TERMINATION Section 6.1. Event of Default. The failure by a Party to perform or comply with any obligation under this Agreement to be performed or complied with shall constitute an "Event of Default" if such failure is not remedied within fifteen (15) days after notice of such failure is given to the defaulting Party and the non -defaulting Party shall be entitled to receive from the defaulting Party all of the damages incurred by the non -defaulting Party in connection with such Event of Default. If it is impossible to cure the Event of Default within said fifteen (15) day period, the Parties agree that the cure period shall be extended for so long as the defaulting Party is diligently pursing the cure, not to exceed an additional ninety (90) days from the expiration of the fifteen (15) day cure period. Section 6.2. Termination. Upon the occurrence of any Event of Default that has not been cured within the applicable cure period, the non -defaulting Party shall have the right to declare a date, which shall be between fifteen (15) and thirty (30) days after the notice thereof, upon which this Agreement shall terminate. Notice of termination must be delivered no later than thirty (30) days after the expiration of the applicable cure period for an Event of Default, otherwise the non -defaulting Party shall be deemed to have waived its right to terminate the Agreement as a remedy for such Event of Default, provided however such waiver will not waive any remedies (other than termination) with respect to such Event of Default nor will such waiver in any way waive or otherwise impair a Party's rights and remedies with respect to a similar Event of Default in the future. Upon the termination of this Agreement under this Section 6.2, the non -defaulting Party shall be entitled to receive from the defaulting Party all the damages incurred by the non -defaulting Party in connection with such termination, subject to Section 8.1. ARTICLE 7. CONFIDENTIALITY 7 Section 7.1 Confidentiality. Each Party agrees to keep confidential and not to disclose to others any and all information made available to it by another Party whether or not described, either orally or in writing, as "confidential," "proprietary," or "Critical Energy/Electric Infrastructure" or "CEII" ("Confidential Information"). Each Party agrees not to use or disclose any such Confidential Information of another Party except in conjunction with the purposes of this Agreement, without the prior written consent of the disclosing Party; provided, however, that each Party may disclose to regulatory authorities such Confidential Information as may be necessary to comply with applicable regulatory requirements and each Party may disclose such information as required by applicable Laws; and provided further, that each Party may disclose Confidential Information received by it to its contractors, employees, directors, consultants, legal counsel, providers or prospective providers of financing and their attorneys and consultants, or other agents provided that each such person agrees to keep the Confidential Information confidential. The provisions of this Section 7.1 will survive the expiration or termination of this Agreement and remain in full force and effect thereafter. Notwithstanding the foregoing, "Confidential Information" shall not include any information that the receiving Party can demonstrate: (i) was publicly known at the time of disclosure to it, or has become publicly known through no act of the receiving Party or its representatives in breach of this Section 7.1; (ii) was rightfully received from a third party without a duty of confidentiality; or (iii) was developed by it independently without any reliance on the Confidential Information. ARTICLE 8. LIMITATION ON LIABILITY Section 8.1 Limitation on Liability. NO PARTY, OR ANY OF ITS RESPECTIVE AFFILIATES, MEMBERS, DIRECTORS, MANAGERS, OFFICERS, EMPLOYEES OR AGENTS WILL BE LIABLE TO ANY OTHER PARTY, ITS AFFILIATES OR ANY OF THEIR RESPECTIVE MEMBERS, DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS FOR ANY PUNITIVE, EXEMPLARY, CONSEQUENTIAL OR SPECIAL DAMAGES IN CONNECTION WITH THE PROJECT, REGARDLESS OF THE NEGLIGENCE, GROSS NEGLIGENCE, WILLFUL MISCONDUCT, STRICT LIABILITY OR OTHER FAULT OR RESPONSIBILITY OF ANY SUCH PERSON; PROVIDED THAT THIS SECTION 8.1 WILL NOT PREVENT RECOVERY AGAINST AN INDEMNIFYING PARTY FOR AN OTHERWISE INDEMNIFIABLE CLAIM FOR ANY PUNITIVE, EXEMPLARY, CONSEQUENTIAL, OR SPECIAL DAMAGES PAID OR PAYABLE BY AN INDEMNIFIED PARTY TO ATHIRD PARTY. Section 8.2 Insurance. The provisions of this Article 8 shall not be construed so as to relieve any insurer of its obligation to pay any insurance claims in accordance with each Party's insurance. ARTICLE 9. MISCELLANEOUS Section 9.1. Notices. Unless this Agreement specifically requires otherwise, any notice, claim, demand or request provided for in this Agreement, or served, given or made in connection with it, shall be in writing and shall be deemed properly served, given or made if delivered in person or sent by registered or certified mail, postage prepaid, or by a nationally recognized overnight courier service that provides a receipt of delivery, in each case, to the Parties at the addresses specified below: If to GRE to: Great River Energy Kv 12300 Elm Creek Blvd. Maple Grove, MN 55369 Attention: Vice President and Chief Transmission Officer with a copy to: Great River Energy 12300 Elm Creek Blvd. Maple Grove, MN 55369 Attention: General Counsel If to Southern Minnesota Municipal Power Agency to: Southern Minnesota Municipal Power Agency 500 1" Ave. SW Rochester, MN 55902 Attention: Director of Operations and COO If to Hutchinson Utilities Commission to: Hutchinson Utilities Commission 225 Michigan St. SE Hutchinson, MN 55350 Attention: General Manager If to Litchfield Public Utilities: 126 N Marshall Avenue Litchfield, MN 55355 Attention: Section 9.2. Dispute Resolution. In the event of any dispute arising under this Agreement (a "Dispute"), within 10 days following the delivered date of a written request by a Party (a "Dispute Notice"), (i) each Party shall appoint a representative (collectively, the "Parties' Representatives"), and (ii) the Parties' Representatives shall meet, negotiate and attempt in good faith to resolve the Dispute quickly, informally and inexpensively. In the event the Parties' Representatives cannot resolve the Dispute within thirty (30) days after commencement of negotiations, a Party may pursue available legal remedies. Section 9.3. Headings. The headings in this Agreement are for reference only and shall not affect the interpretation of this Agreement. Section 9.4. Severability. If any term or provision of this Agreement is invalid, illegal or unenforceable in any jurisdiction, such invalidity, illegality or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction. Upon such determination that any term or other provision is invalid, illegal or unenforceable, the Parties hereto shall negotiate in good faith to modify this Agreement so as to affect the original intent of the Parties as closely as possible in a mutually acceptable manner in order that 9 the transactions contemplated hereby be consummated as originally contemplated to the greatest extent possible. Section 9.5. Entire Agreement. This Agreement, including all exhibits, if any, constitutes the sole and entire agreement of the Parties to this Agreement with respect to the subject matter contained herein and supersedes all prior and contemporaneous understandings and agreements, both written and oral, with respect to such subject matter. Section 9.6. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the Parties hereto and their respective successors and permitted assigns. No Party may assign its rights or obligations hereunder without the prior written consent of the other Parties, which consent shall not be unreasonably withheld or delayed. No assignment shall relieve the assigning Party of any of its obligations hereunder. Section 9.7. Force Maieure. No Party shall be liable or responsible to the other Parties, nor be deemed to have defaulted or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement when and to the extent (i) such failure or delay is caused by or results from acts or circumstances beyond the reasonable control of the impacted Party, which may include, without limitation, acts of God, flood, fire, earthquake, war, embargo, invasion or hostilities, terrorist acts, cyber-attacks, riot, national emergency, revolution, insurrection, epidemic, pandemic, or strike; (ii) the Party claiming Force Majeure gives prompt written notice of the same to the other Parties; and (iii) the suspension of performance is of no greater scope and of no longer duration than is required by the Force Majeure. Section 9.8. No Third -Party Beneficiaries. This Agreement is for the sole benefit of the Parties hereto and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer upon any other Person any legal or equitable right, benefit or remedy of any nature whatsoever, under or by reason of this Agreement. Section 9.9. Amendment and Modification; Waiver. This Agreement may only be amended, modified or supplemented by an agreement in writing signed by each Party hereto. No waiver by any Party of any of the provisions hereof shall be effective unless explicitly set forth in writing and signed by the Party so waiving. No failure to exercise, or delay in exercising, any right, remedy, power or privilege arising from this Agreement shall operate or be construed as a waiver thereof; nor shall any single or partial exercise of any right, remedy, power or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power or privilege. Section 9.10. Governing Law; Submission to Jurisdiction. This Agreement shall be governed by and construed in accordance with the internal laws of the State of Minnesota without giving effect to any choice or conflict of law provision or rule (whether of the State of Minnesota or any other jurisdiction) thatwould cause the application of Laws of anyjurisdiction other than those of the State of Minnesota. Section 9.11. Waiver of Jury Trial. Each Party irrevocably and unconditionally waives any right it may have to a trial by jury in respect of any legal action arising out of or relating to this Agreement or the transactions contemplated hereby. Each Party to this Agreement certifies and acknowledges that (a) no representative of such Party has represented, expressly or otherwise, that such representative 10 would not seek to enforce the foregoing waiver in the event of a legal action, (b) such Party has considered the implications of this waiver, (c) such Party makes this waiver voluntarily, and (d) such Party has been induced to enter into this Agreement by, among other things, the mutual waivers and certifications in this Section 9.11. Section 9.12. Representations. Each Party represents to the other that: (a) it is duly organized and validly existing in the jurisdiction of its organization and has all the necessary power and authority to execute, deliver and perform this Agreement; (b) the execution, delivery and performance of this Agreement has received all necessary partnership, corporate or other approvals, and does not conflict with any law, regulation, order, contract or instrument to which such Party is bound; and (c) the individual signing on its behalf is duly authorized to execute this Agreement to legally bind such Party. Section 9.13. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall be deemed to be one and the same agreement. A signed copy of this Agreement delivered by facsimile, e-mail or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Agreement. [SIGNATURE PAGE FOLLOWS] 11 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed as of the Effective Date by their respective officers thereunto duly authorized. SOUTHERN MINNESOTA MUNICIPAL POWER AGENCY a Minnesota municipal corporation By: Its: Dated: GREAT RIVER ENERGY, a Minnesota cooperative corporation By: Priti Patel Its: Vice President & Chief Transmission Officer Dated: HUTCHINSON UTILITIES COMMISSION LITCHFIELD PUBLIC UTILITIES a Minnesota municipal corporation a Minnesota municipal corporation By: By: Its: Its: Dated: By:_ Its: Dated: Dated: Signature page to Multi -Party Joint Coordination Agreement between Great River Energy, Southern Minnesota Municipal Agency, Litchfield Public Utilities, and Hutchinson Utilities Commission 12 EXHIBITA DESCRIPTION OF THE PROJECT AND OWNERSHIP Proiect Need & Planning Evaluation: • The regional 69-kV network is old and in poor condition, requiring a rebuild. • The 69-kV lines are fed from the larger 115-kV and 230-kV transmission network. • Outages in the Hutchinson and Glencoe areas cause low voltage and overload problems on the transmission grid impacting Litchfield. • Rebuilding and operating the 69-kV lines at 115-kV will address these issues and provide a more resilient system. • The new 115-kV system will offer improved service, system resiliency, and support for large loads and renewable energy Project Outcomes Description To realize these capabilities, the recommendation is to rebuild the DS line to 115-kV standard for a future 115-kV networked system between Willmar, Hutchinson and a future breaker station on the existing 115-kV Stockade tap. Operating the transmission at 115-kV would require double circuiting the SH line, rebuilding the LT line to a double circuit for an in -and -out configuration to Litchfield Municipal, retiring the LN line, and construction of 8 miles of new 115 kV line from a new Litchfield Substation to connect to the new Stockade tap breaker (Forest City Breaker Station). Each Party will continue to be responsible for the required facility changes at their discretely owned Project Substations that are necessitated by the Project. GRE will obtain all Critical Permits for the Project on behalf all Parties. The final transmission line alignments and rights of way necessary for the Project will be dependent on the MPUC Route Permit process. GRE, SMMPA and HUC will complete the following projects: Facility/Asset Project Owner Notes Forest City Substation New 115-kV breaker station GRE New 115-kV Line/Retire LN Line GRE 336 VR2 ZTACSR ME-LF Line from Litchfield to ME-SKT Tap conductor Litchfield Transmission New 115-kV breaker station SMMPA Installation of Substation 2x20MVAr capacitor banks Litchfield Distribution New 115/12.5-kV distribution Litchfield Install new Station station Public transformer(s) to Utilities convert from 69/12.5-kV to 115/12.5-kV service 13 SM-LFX (fka LT Line) Rebuild LT to Double Circuit 115-kV SMMPA 336 VR2 ZTACSR conductor Willmar Substation Build 115-kV ring bus GRE KA-WLX (fka SH Line Rebuild SH Line to double circuit GRE 336 VR2 ZTACSR (segment 5)) 115-kV conductor Svea distribution substation will remain at 69 kV service. KA-WL (fka DS Line Rebuild line to 115-kV GRE 336 VR2 ZTACSR (segment 8)) conductor ME-LH (fka DS line (seg. Rebuild/reroute line to115-kV GRE 336 VR2 ZTACSR 6) & HN line) conductor HN Line Continuation of ME-LH Line HUC 336 VR2 ZTACSR Rebuild/New conductor. Line will be renamed ME-LH to HUC plant 1 from GRE line, and HH from Plant 1 to HUC substation at end of project. Hutchinson Plant #1 Upgrade substation from 69-kV to HUC Substation 115-kV Hutchinson Substation Upgrade Hutchinson Substation HUC 14 m HUTCHINSON UTILITIES COMMISSION ^I'�xP61Tti'°" Board Action Form Agenda Item: Crow River Crossing Project, Approve Req# 10324 Presenter: Byron Bettenhausen Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Two quotes were submitted to directional bore approximately 1700' of 6"and 8" HDPE under the South fork of the Crow river. The work has been quoted based on the map provided showing 3 separate bore shots starting at W Hwy 7 Services road, extending to the South and ending on the South side of the Crow river. Bid Received from NPL Total project cost $213,933.65 Bid Received from Otis Minnesota Services from Bemidji, MN for the work as listed above: Total project cost $745,000 Requested bid from Michels Pipeline, INC out of Otsego, MN and they declined as they have too much work committed in 2025 BOARD ACTION REQUESTED: Approve Req# 10324 Fiscal Impact: $213,933.65 Included in current budget: No Budget Change: Yes PROJECT SECTION: Total Project Cost: 213,933.65 Remaining Cost: IHI UT iU H II HI S U HII UT'IIILIITIIIE'S a I(,� ii'JG 11�p Ili II I! � �a II ii';� If1i NPL 8190 215TH ST W LAKEVIEW, MN 55044-1300 Note Description: Crow River Crossing Project PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 Date Requisition No. 07/22/2025 010324 Required by: 07/30/2025 Requested by: bbettenhausen Item No. part No. Description Qty Unit Due Date Unit Price Ext. Amount CROW RIVER BORING PROJECT - MFG. PART: 1 1.00 $213,933.650 $213,933.65 Total: 213,933.65 Date Printed: 07/24/2025 Requisitioned By: bbettenhausen Page: 1/1 z 3dnou 33S 5 0 rz f o J a t Cc- az ME '14 �� !S LOL•l3 � �� � O 9B'LZ+S L-Y1S If wA Q� I J m N W .Z Z ESBLOL o Z W 0 I... .. Z _I_ti -L Z d 5 o II x Z '. I. H Lil N 4 o a co Z i . �MM 8664d3 Q � I a ^� LLWAL y €NE z w r wFq ... ... � t r ' / LL'960L I N N' ar g; th N N O O O O Oj 1 �W'SY?ddiG9bb4lkN�V+WNY®W+��ottmuwe.�atfl�wieuy5}pggpB4NW1f5MFMf1'Y Yry SL'16 Sl0&5L9 bqd saaBukw Pry DEtt 4EWSLt.eneg a a a�a x �, �,•� y mr us Wcli N I � tl6'bMtl ¢ Q R LL .. . aemt — Z I W.q, LS L4lil-l3 = z 98 ke.6l=V1s V41 11 x zHz es'eaoL W { 1 9E 0�6.G13 Q �' G6'CE.6& H15 Ud ^tp� 1 m Z 1iti o'< a w,^w do st teoL `�W `w a i i 1 1 � z t � a F i vs'szoL oz. . . U y OF ° w w ill C w { Zt...... LV1S°fed..' btu i I 4y f HE 'a „ f •I { -.0 w l I tOE I 'ld 1 1 f pza U r z x � es ozaL S r s. � a t . L 38f1°Id 33S 1 I I .. 11 if ' L vm to tOPt� V O. M' M NI N N &W'SV'J-d tiYbYlgHpee4Nd+4wa+tyu'J911vduimwPISS�Weu.YS1969Y6tY�W1Y�FNMj1%rvV S21t 52nLset iqa c®mukn Ftltl OZtl SZW15U® enaS W Q� F 1I r Z •. ` O 'f.._ �� Z � Oa O NI � O 1 NI O{ I � �• NE O � of J m 2 z ry W i J. m Z z CC v Q L U LU CL b I. U) W ((ry Q l.J 6 n n • ae ry N I �s9'e9oL s 3 yI.. ((V >z .g J >;> a J £E 9CbL l3 W1G'L. i ..... 96'96& �Eroln C — ao a x �uE zy O gy — j m °wF zo I a rc \\ \ l g zS Fz p C ,'� 0 ZC Z60L X,,'. 5'E56L ry p rj F j j / a o w. 3 G M_ MN OtlON IOOHOS I ' g w 1,3° r ry � J'v .�•�. t •g- B6'Lb06 $ �•� w � l J� .. . �. LS BCUL u�i _ W d dM"tYFI-dde6946t1wu��me+'m'ov,@uypll+®uwvpIS��spislg5�95gpelNWlftINNd1X WY Sill S2UYINfP aqd seee�ryn Nfyp[.{L SLO>JSLp +s®S enituri Cotci0ainy 8190 2115th St W Lakeville, Minnesota 55044 GoNPL.com Office 952.469.2'800 7-10-25 Hutchinson Utilities 6" and 8" HDPE directional bore. Hutchinson Minnesota. Byron, NPL is submitting pricing as requested for work related to directional boring approximately 1700' of 6"and 8" HDPE under the South fork of the Crow river. The work has been quoted based on the map provided showing 3 separate bore shots starting at W Hwy 7 Services road, extending to the South and ending on the South side of the Crow river. Included in this quote • Mobilization of all crew and equipment required to complete the scope of work. • Directional boring approximately 1700' of 6" and 8" HDPE. • Fusing of all 6" and 8" PE. • Pretesting the 8" pipe prior to boring the Crow River. • Pressure testing with air once standards are provided. • Final retirement of existing 6" steel once complete. • Fusing and MMUA welding certificates will be provided for review prior to starting work. • OQ records of all employees will be provided for review prior to starting work. • Drug and Alcohol plans will be provided. • Coating steel fittings with wrap. Excluded from this quote • Hard and soft surface restoration. • Rock boring or excavation. • Hydro testing. • All material provided by Hutchinson utilities. • TDW tap and stop fittings to be provided by Hutchinson utilities for this phase. Base Total Labor Quote. $199,933.65 Project adder for welding, tapping and stopping. $14,000.00 Sincerely, Tony Sauter General Superintendent NPL Construction Co. �N PL A Cenituri Cot ripany 8190 2115th St W Lakeville, Minnesota 55044 GoNPL.com Office 95,2.469.2,800 OTIS MINNESOTA SERVICES II J,,,U1"1i'°I1ERA G"OIP IfPWIP'Y Hutchinson Utilities Commission- Gas Main Installation The following is the proposed attached 6-inch and 8-inch gas main installation. Scope: • Install approximately 400 feet of 6" H.D. Poly and 1,350 feet of 8-inch H.D. Poly including tie-in and transitions from poly to steel. 0 6-inch HDD- 400 feet 0 8-inch HDD- 360 feet 0 8-inch HDD- 905 feet (River crossing) • Cap and abandon the existing 6-in main at tie-in locations. • Secondary Site- Hydro excavate to 6-inch gas line. o Cutout 6-inch tee and replace with a straight section of pipe. • Contractor to provide backfill and hard surface restoration. • Company to provide soft surface restoration. 6-inch & 8-inch Gas Main Installation- $745,000.00 6-inch Tee Cut Out and Replacement- $31,500* *Assumes OMS will already be onsite for the gas main installation. The above pricing does not include stopple costs. 2971 Andover Road Wellsville, NY 14895 (585) 593 — 4760 www.otisminnesota.com Saw:IR5RdY+,1:20 AM IC,yeas Pht 12LEe2G it'.25 NA%.9FNNNlfMUB6eG9etNnaMep,vStwaax�m,io-ee.MntlWtltl��gleM1ee%NUf66�6,,9EPP�GA6.Mq CT O N O Ut O .O tT I 105626 - I: i�r�yti c I- I r cy i m0 t0e99 _ i 3 1024.9T 4+�P A y—; 4lCp (� 1.0 m 3 n y NnN � m m Dv + r + z �1 a. < — s ;o — O m m PUT STA 3 00X . r ..... EIJ'1018 v^: is Ji2 9mes� I .i o . � � a o ate:, � I 1 m I Iz�z z... .. m=D 1me.e3 .-� I STA152786 ' Z� EL 1018.8i • � , 1 . � N "N O w 10 iA IN IVpi pO O D CD D z rzr^ V/ r D O z I � n J � �r f J fI 4 I u 1 t 1 8 ' 1 G I SEE FIGURE 2 0 Sa va: e/25Y[6Na 1, 20 N8 xlyegsas vbt ®r15f1525 i 1:25 MIX 1FT,HWUTMth,81L9NSIluNHgblStnrxmn W,9OCrvtl�eNMyW,eeoHUi Ba®BwGpS,iMy mma I� Gi9 N I� N 0 W f O N aa- SEE FIGVRE 1 u C-0 rvq 5.pa "` o 1 '^ 0"m y ,o2r.6i i I r I m 5my O w �ui 9. _ P'JO SPR-1W99.12` ( s V 8 9023.f)4 o c b i CD 4. � m v m A —J � w a c, p t mm I . tF PV)6TA-1B.20.88.{ J J uj _ Z 1 EL-1033 99 I \` 1032.76 09 Q 1�� 5y m �ti "h`�, 40 .26 .�1M,app sky J w II_ J d( 1 6 a"1N i 'MF I 1 I Cl) f m D wss3 0 z Z a m Fl rr r w w _ r r 7D 8.194zoe _ �I I 'i II I Oc N N OI%20ffi Y9.ID MI MNMNs Pbt 625rzB25 i ta5 RM x tF»rviuiufntea89615i�ncbBgn451-tlrexnps196Cr�srtM,ybPUR6NIBd698PPGA5.Nq �Wy W I W M IN le'a �® IA IN N W I I x m u h I`z• [ / SCHOOL ROAD NW r,— o y�Y ....... 0 yz m O=` n .... 0 o K S 1039638 �_ EL 103 . loii.as I o} I �r O $ 1036.9] r m 1° m a m � 0 I} a m— z z m� Z x S n O CO m AM krynpmaz abt arz520P5,125 N.,%1F.NNIUTMU,M690tSflnaWs9P\51�®wnpa\IWCwAca Jalieenn�tu<SeH+PcaS,.aq \vP� 4 f iN fN IW W �A fA IN N I' °O N Oa9.0 O IN O N p IN fp ap i loo..l . Y m a a m zD f 011.1 d '>1 y RR x w "� LIKE LINE TRAIL 1 � �0 w O _ r 1036.42.. _ EL 59 x 0'o t� a3 -02 3NO1SA ' - m ns g I NI8 �DlSdnno m =1 0 1W.29 o o I. ,qQ.,� 3 ONVW 9m �, 5 y� iie S—L 111ao o)>ic \DeesI......._PVI ,064.09 STA Jb+59.00 I � EL=1044.09. I i S PC �m. . i O 1 e; z r: f a m - s —I �� ,o4s.oe - !._ „� s m9.. q. j ,— o �= m O .. .. _ y o, I I< O WHWY7SERMI ERD a a� r _ D�. I�.....w o r _ Z Z j00 . Oz. MN STATE HIGHWAY7 . mV7 ,... _. .... �...,....m., O ♦' P 'v a m ,g HUTCHINSON UTILITIES COMMISSION ^I'xP61Tti'°" Board Action Form Agenda Item: District Regulating Station #3 Removal Job Presenter: Byron Bettenhausen Agenda Item Type: Time Requested (Minutes): 5 New Business Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: DRS#3 has an under ground valve that leaks and needs to be removed and replaced. HUC has had this regulating station closed and out of service for over 9 months and have seen less than I lb of change in the header pressure so the station can be removed from our system. NPL has submitted a bid for work related to the station DRS 3 abandonment. Total Labor Quote For the services listed above $29,121.85 Otis Minnesota Services has submitted a bid for work related to the station DRS 3 abandonment. Total Labor Quote For the services listed above $31,500 Requested bid from Michels Pipeline, INC out of Otsego, MN and they declined as they have too much work committed in 2025 BOARD ACTION REQUESTED: Approval Req #10325 Fiscal Impact: $29,121.85 Included in current budget: No Budget Change: Yes PROJECT SECTION: Total Project Cost: 29,121.85 Remaining Cost: IHI UT iU H II HI S U HII UT'IIILIITIIIE'S a I(,� ii'JG 11�p lii II I! � �a II ii';� If1i NPL 8190 215TH ST W LAKEVIEW, MN 55044-1300 Note Description: remove DRS3 PURCHASE REQUISITION HUTCHINSON UTILITIES COMMISSION 225 MICHIGAN ST SE HUTCHINSON, MN 55350 Phone:320-587-4746 Fax:320-587-4721 Date Requisition No. 07/22/2025 010325 Required by: 07/31/2025 Requested by: bbettenhausen Item No. Part No. Description Qty Unit Due Date Unit Price Ext. Amount REMOVAL OF DRS 3 - M FG. PART: 1 1.00 $29,121.850 $29,121.85 Total: 29,121.85 Date Printed: 07/24/2025 Requisitioned By: bbettenhausen Page: 1/1 enituri Cotripainy 8190 2115th St W Lakeville, Minnesota 55044 GaNRL.com Office 952.469.2'800 7-10-25 Hutchinson Utilities Station removal. Hutchinson Minnesota. Byron, NPL is submitting pricing as requested for work related to the station abandonment. Included in this quote • Mobilization of all crew and equipment required to complete the scope of work. • Hydro excavation of the area required to complete the segment removal. • Installation of 2 — 6" TDW half stop fittings. • Pressure testing both the new segment and stopper fittings prior to tapping and installing the short segment of pipe. • TDW Tapping and stopping operations. • MMUA welding certificates to be provided prior to work for approval. • OQ records of all employees will be provided for review prior to starting work. • Drug and Alcohol plans will be provided. Excluded from this quote • Hydro testing. • Fill material supplied by Hutchinson Utilities. • All materials not listed below to be provided by Hutchinson Utilities. Total Labor Quote For the services listed above $29,121.85 Material quoted for the proiect • 6" TDW ANSI 150 half stop fittings • 6" single coat steel X52 Sincerely, Tony Sauter General Superintendent NPL Construction Co. OTIS MINNESOTA SERVICES II J,,,U1"1i'°I1ERA G"OIP IfPWIP'Y Hutchinson Utilities Commission- Gas Main Installation The following is the proposed attached 6-inch and 8-inch gas main installation. Scope: • Install approximately 400 feet of 6" H.D. Poly and 1,350 feet of 8-inch H.D. Poly including tie-in and transitions from poly to steel. 0 6-inch HDD- 400 feet 0 8-inch HDD- 360 feet 0 8-inch HDD- 905 feet (River crossing) • Cap and abandon the existing 6-in main at tie-in locations. • Secondary Site- Hydro excavate to 6-inch gas line. o Cutout 6-inch tee and replace with a straight section of pipe. • Contractor to provide backfill and hard surface restoration. • Company to provide soft surface restoration. 6-inch & 8-inch Gas Main Installation- $745,000.00 6-inch Tee Cut Out and Replacement- $31,500* *Assumes OMS will already be onsite for the gas main installation. The above pricing does not include stopple costs. 2971 Andover Road Wellsville, NY 14895 (585) 593 — 4760 www.otisminnesota.com Saw:IR5RdY+,1:20 AM IC,yeas Pht 12LEe2G it'.25 NA%.9FNNNlfMUB6eG9etNnaMep,vStwaax�m,io-ee.MntlWtltl��gleM1ee%NUf66�6,,9EPP�GA6.Mq CT O N O Ut O .O tT I 105626 - I: i�r�yti c I- I r cy i m0 t0e99 _ i 3 1024.9T 4+�P A y—; 4lCp (� 1.0 m 3 n y NnN � m m Dv + r + z �1 a. < — s ;o — O m m PUT STA 3 00X . r ..... EIJ'1018 v^: is Ji2 9mes� I .i o . � � a o ate:, � I 1 m I Iz�z z... .. m=D 1me.e3 .-� I STA152786 ' Z� EL 1018.8i • � , 1 . � N "N O w 10 iA IN IVpi pO O D CD D z rzr^ V/ r D O z I � n J � �r f J fI 4 I u 1 t 1 8 ' 1 G I SEE FIGURE 2 0 Sa va: e/25Y[6Na 1, 20 N8 xlyegsas vbt ®r15f1525 i 1:25 MIX 1FT,HWUTMth,81L9NSIluNHgblStnrxmn W,9OCrvtl�eNMyW,eeoHUi Ba®BwGpS,iMy mma I� Gi9 N I� N 0 W f O N aa- SEE FIGVRE 1 u C-0 rvq 5.pa "` o 1 '^ 0"m y ,o2r.6i i I r I m 5my O w �ui 9. _ P'JO SPR-1W99.12` ( s V 8 9023.f)4 o c b i CD 4. � m v m A —J � w a c, p t mm I . tF PV)6TA-1B.20.88.{ J J uj _ Z 1 EL-1033 99 I \` 1032.76 09 Q 1�� 5y m �ti "h`�, 40 .26 .�1M,app sky J w II_ J d( 1 6 a"1N i 'MF I 1 I Cl) f m D wss3 0 z Z a m Fl rr r w w _ r r 7D 8.194zoe _ �I I 'i II I Oc N N OI%20ffi Y9.ID MI MNMNs Pbt 625rzB25 i ta5 RM x tF»rviuiufntea89615i�ncbBgn451-tlrexnps196Cr�srtM,ybPUR6NIBd698PPGA5.Nq �Wy W I W M IN le'a �® IA IN N W I I x m u h I`z• [ / SCHOOL ROAD NW r,— o y�Y ....... 0 yz m O=` n .... 0 o K S 1039638 �_ EL 103 . loii.as I o} I �r O $ 1036.9] r m 1° m a m � 0 I} a m— z z m� Z x S n O CO m AM krynpmaz abt arz520P5,125 N.,%1F.NNIUTMU,M690tSflnaWs9P\51�®wnpa\IWCwAca Jalieenn�tu<SeH+PcaS,.aq \vP� 4 f iN fN IW W �A fA IN N I' °O N Oa9.0 O IN O N p IN fp ap i loo..l . Y m a a m zD f 011.1 d '>1 y RR x w "� LIKE LINE TRAIL 1 � �0 w O _ r 1036.42.. _ EL 59 x 0'o t� a3 -02 3NO1SA ' - m ns g I NI8 �DlSdnno m =1 0 1W.29 o o I. ,qQ.,� 3 ONVW 9m �, 5 y� iie S—L 111ao o)>ic \DeesI......._PVI ,064.09 STA Jb+59.00 I � EL=1044.09. I i S PC �m. . i O 1 e; z r: f a m - s —I �� ,o4s.oe - !._ „� s m9.. q. j ,— o �= m O .. .. _ y o, I I< O WHWY7SERMI ERD a a� r _ D�. I�.....w o r _ Z Z j00 . Oz. MN STATE HIGHWAY7 . mV7 ,... _. .... �...,....m., O ♦' P 'v a m ,g r::. �� iY �-9«;�rq ;