05-28-2025 HUCCPHUTCHINSON UTILITIES COMMISSION
AGENDA
REGULAR MEETING
May 28, 2025
3:00 p.m.
1. CONFLICT OF INTEREST
2. APPROVE CONSENT AGENDA
a. Approve Minutes
b. Ratify Payment of Bills
3. APPROVE FINANCIAL STATEMENTS
4. OPEN FORUM
5. COMMUNICATION
a. City Administrator
b. Divisions
C. Human Resources
d. Legal
e. General Manager
6. POLICIES
a. Review Policies
i. Section 5 of Exempt Handbook
ii. Section 5 of Non -Exempt Handbook
b. Approve Changes
i. Vacation (Exempt)
ii. Holidays (Exempt and Non -Exempt)
iii. Pregnancy and Parenting Leave (Exempt and Non -Exempt)
iv. Reasonable Accommodations to an Employee for Health
Conditions Relating to Pregnancy (Exempt and Non -Exempt)
v. Sick Leave (Exempt and Non -Exempt)
vi. Training and Education Assistance (Exempt and Non -Exempt)
vii. Small Hand Tools (Non -Exempt)
7. UNFINISHED BUSINESS
8. NEW BUSINESS
a. Approve Exception Agreement between McLeod Cooperative Power
and Hutchinson Utilities Commission
b. Approve Change Order #1 to Border States Electric for the Addition of
Circuit Breaker Metering CT's
C. Approve Capacity Confirmation Agreement
d. Set Joint Special Meeting for June 4, 7am-9am with City Council and
EDA at Hutchinson City Center
9. ADJOURN
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, April 30, 2025
Call to order — 3:00 p.m.
President Matt Cheney called the meeting to order. Members present: President Matt
Cheney; Commissioner Kathy Silvernale; Commissioner Tom Lambert; GM Jeremy
Carter; Attorney Marc Sebora:
Absent: Secretary Don Martinez; Vice President Troy Pullis
1. Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
Mr. Martig presented the Financial Statements. Electric Division Generator fuels
were up in large part due to generators running in order to do RATA testing, which
also increased operating expenses. Natural Gas Division March net income
decreased due to HCP reimbursement of the interconnect station last year.
GM Carter reviewed the Electric and Natural Gas Divisions, both divisions are
trending at or above last year.
Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve
the Financial Statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator —Matthew Jaunich —Absent
'IEbig015607
i. Dan Lang, Engineering Services Manager —
1. Provided a Hutch Sub update.
2. Willmar line west through town with GRE, still on pace. Open
Houses are being planned. Will keep the Commission up to date
on when those will be held.
ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to
report
iii. Mike Gabrielson, Production Manager —
1. Provided update on Generator Testing at Plant 1.
1
2. Stack Testing on Unit 5 last month did not pass. Staff is currently not
running Unit 5. Everything does function as it should but staff will be
running a retest in June.
iv. Jared Martig, Financial Manager- Nothing to report
c. Human Resources — Angie Radke -
i. Working on Natural Gas Manager position
d. Legal — Marc Sebora —
i. Nothing to report
e. General Manager — Jeremy Carter
i. Business Update sent out — please review
ii. Working through Draft Contracts with prospective customer
iii. Working on preliminary draft contract with New Ulm
iv. Tolling Agreement, Natural Gas Supply Prepaid Deal Update
6. Policies
a. Review Policies
i. Section 4 of Exempt Handbook
ii. Section 4 of Non -Exempt Handbook
No changes recommended at this time
b. Approve Changes
i. Compensation Plan (Exempt and Non -Exempt)
ii. Travel Expenses (Exempt and Non -Exempt)
Ms. Radke spoke of the policy changes. There are no substance changes to the
policies, all policies are still applicable. Changes are to remove the word Director
from policies.
Motion by Commissioner Silvernale, second by Commissioner Lambert to
Approve Policy Changes. Motion carried unanimously.
7. Unfinished Business
8. New Business
a. Review of 2024 Annual Benchmarking Report
Mr. Hunstad presented the 2024 Annual Benchmarking Report. The report focuses
on distribution system reliability across the country and is customized to each utility
that participates in the APPA eReliability Tracker service. Mr. Hunstad reviewed
2
the SAIDI, SAIFI, and CAIDI Summary along with where HUC ranks to others in
the region.
Commissioners thanked and congratulated Staff for the hard work.
b. Review of 2024 Safety Award of Excellence
Mr. Hunstad presented the 2024 Safety Award of Excellence. HUC has earned
the Diamond designation of the American Public Power Association Safety Award
of Excellence for safe operating practices in 2024.
c. Approve Req#010216 — Renegade Professional Services
GM Carter presented Approval of Req#010216 — Renegade Professional
Services. Renegade Energy Advisors (REA) has provided a proposal to assist
HUC and HCP in meeting annual Federal and State regulatory compliance items
for 2025. Annually under the purview of the Federal Department of
Transportations Office of Pipeline and Hazardous Materials Safety Administration,
HUC and HCP are required to assess and delineate the High and Moderate
Consequence Areas, perform a class location assessment, and update imagery
on an annual basis. HUC has budgeted for the portion of costs associated with
HUC's transmission line. HCP will be responsible for the portion of costs in order
to stay in compliance with the transmission line they now currently own.
Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve
the Req#010216 — Renegade Professional Services. Motion carried unanimously.
d. Approval of City of Fairfax Natural Gas Facilities Maintenance Agreement
GM Carter presented Approval of City of Fairfax Natural Gas Facilities
Maintenance Agreement. The City of Fairfax has requested HUC to continue to
perform the maintenance on the natural gas transmission/distribution interconnect
and the line control facilities serving all customers to the East on Highway 19 and
the Cities of Fairfax and Gibbon effective April 1, 2025. The agreement is identical
to the 2024 agreement except for date changes and exhibit C moving to 15% to
match all other contracts.
Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve
City of Fairfax Natural Gas Facilities Maintenance Agreement. Motion carried
unanimously.
e. Approval of Highland Park Industrial, LLC Natural Gas Transportation and
Commodity Purchase Agreement
3
GM Carter presented Approval of Highland Park Industrial, LLC Natural Gas
Transportation and Commodity Purchase Agreement. Highland Park Industrial
LLC's current agreement expires on May 1, 2025 at 9 A.M. This agreement
provides transportation rights to Highland Park Industrial, LLC on Hutchinson's
facilities from May 1, 2025 at 9.00 A.M. through May 1, 2026 at 9.00 A.M. This
agreement is identical to the 2024 agreement except for date changes and
increased monthly meter fee. All fees are in alignment with the rate realignment
structure proposed by the Commission for this customer.
Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve
Highland Park Industrial, LLC Natural Gas Transportation and Commodity Purchase
Agreement. Motion carried unanimously.
f. Approve Req#010227 -School Road Bridge Project
GM Carter presented Approval of Req#010227— School Road Bridge Project.
Staff has received exhibit documents from SEH and is now currently working with
an engineering firm to initiate the application with the DNR to bore under the river
bottom a new main that will be reconnected to the distribution system on the
south side of school road bridge. Anticipated timeline will be this fall/winter which
is dependent on material lead times, permitting, and a boring company to do the
work.
Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve
the Req#010227 — School Road Bridge Project. Motion carried unanimously.
g. Approve Req#010225 Phase 3 Tuck Pointing with Additional Brick Repair —
Plant 1
Mr. Gabrielson presented Approval of Req#010225 Phase 3 Tuck Pointing with
additional Brick Repair — Plant 1. Phase 3 is the final phase of the tuck pointing
project which is addressing the precast building on the east side of the plant. The
original 3rd phase of the project was a CAPX 2025 project. Since removing units 3
and 4 exhaust stacks, the brick that was behind those units is in poor condition
and needs to be repaired/replaced. The addition work was not part of the CAPX
for 2025.
Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve
the Req#010225 Phase 3 Tuck Pointing with Additional Brick Repair — Plant 1.
Motion carried unanimously.
h. Set a Special Meeting for Cash Flow Projection Discussion
12
GM Carter would like to table this discussion until all commissioners are present
to set a date. Another date to set is a joint meeting with City Council and EDA.
Commissioners will send availability to Ms. Radke along with topics the
Commission would like to add to the agenda.
9. Adjourn
There being no further business, a motion by Commissioner Silvernale, second by
Commissioner Lambert to adjourn the meeting at 3:35p.m. Motion carried
unanimously.
ATTEST:
Matt Cheney, President
5
Don Martinez, Secretary
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HUTCHINSON UTILITIES COMMISSION
COMBINED DIVISIONS
FINANCIAL REPORT FOR APRIL, 2025
Combined Division
Customer Revenue
Sales for Resale
NG Transportation
Electric Division Transfer
Other Revenues
Interest Income
TOTAL REVENUES
Salaries & Benefits
Purchased Commodities
Transmission
Generator Fuel/Chem.
Depreciation
Transfers (Elect./City)
Operating Expense
Debt Interest
TOTAL EXPENSES
NET PROFIT/(LOSS)
33.3% of Year Comp.
2025 2024 Di %Chna 2025 2024 Di %Chna Full Yr Bud %of Bud
$ 2,707,820 $ 2,670,803 $ 37,017
$ 713,426 $ 246,030 $ 467,395
$ 168,307 $ 171,596 $ (3,289)
$ 60,639 $ 60,383 $ 255
$ 45,839 $ 49,692 $ (3,853)
$ 64,375 $ 78,752 $ (14,377)
$ 3,760,405 $ 3,277,256 $ 483,149
1.4%
$ 13,128,102
$ 12,545,183
$ 582,919
4.6%
$ 38,041,145
34.5%
190.0%
$ 1,615,373
$
1,228,231
$ 387,142
31.5%
$ 3,490,250
46.3%
(1.9%)
$ 685,672
$
665,047
$ 20,625
3.1%
$ 2,071,218
33.1%
0.4%
$ 242,555
$
241,533
$ 1,022
0.4%
$ 727,666
33.3%
(7.8%)
$ 187,949
$
933,524
$ (745,575)
(79.9%)
$ 483,841
38.8%
(18.3%)
$ 268,562
$
332,857
$ (64,295)
(19.3%)
$ 633,457
42.4%
14.7%
$ 16,128,212
$
15,946,375
$ 181,837
1.1%
$ 45,447,577
35.5%
$ 666,099
$ 656,275
$ 9,824
1.50%
$ 2,597,988
$
2,610,068
$ (12,081)
(0.5%)
$ 8,248,534
31.5%
$ 1,404,100
$ 1,357,325
$ 46,774
3.4%
$ 7,588,377
$
7,374,233
$ 214,143
2.9%
$ 20,256,167
37.5%
$ 210,872
$ 181,539
$ 29,333
16.2%
$ 766,452
$
739,784
$ 26,668
3.6%
$ 3,015,064
25.4%
$ 140,121
$ 4,209
$ 135,911
3,229.0%
$ 352,376
$
429,395
$ (77,018)
(17.9%)
$ 1,284,200
27.4%
$ 349,379
$ 364,919
$ (15,540)
(4.3%)
$ 1,397,567
$
1,458,407
$ (60,841)
(4.2%)
$ 4,310,000
32.4%
$ 222,524
$ 222,269
$ 255
0.1%
$ 890,097
$
889,076
$ 1,021
0.1%
$ 2,670,292
33.3%
$ 339,416
$ 420,257
$ (80,842)
(19.2%)
$ 1,152,294
$
1,179,810
$ (27,515)
(2.3%)
$ 3,174,901
36.3%
$ 49,688
$ 58,538
$ (8,850)
(15.1%)
$ 198,752
$
234,152
$ (35,400)
15.1%
$ 596,257
33.3%
$ 3,382,198
$ 3,265,331
$ 116,866
3.6%
$ 14,943,903
$
14,914,925
$ 28,977
0.2%
$ 43,555,415
34.3%
$ 378,208
$ 11,924
$ 366,283
3,071.7%1
1,184,310
$
1,031,450
$ 152,860
14.8%
$ 1,892,162
62.6%
April
April
i,
YTD
YTD
2025
2024
Change
2025
2024
Change
Gross Margin %:
40.9%
38.9%
2.0%
34.1%
31.5%
2.6%
Operating Income Per Revenue $ (%):
9.2%
-1.4%
10.6%
6.4%
0.4%
5.9%
Net Income Per Revenue $ (%):
10.1%
0.4%
9.7%
7.3%
6.5%
0.9%
2025
HUC
Budget
Target
34.2%
3.5%N
4.2%N
uuIIUuIINNI
HUTCHINSON UTILITIES COMMISSION
ELECTRIC DIVISION
FINANCIAL REPORT FOR APRIL, 2025
333% of Year Comp.
2025
2024
Di .
%Chna
2025
2024
Di
%Chna
Full YrBud
%of Bud
Electric Division
Customer Revenue
$
1,832,316
$ 1,788,209
$ 44,107
2.5%
$ 7,640,277
$ 7,226,726
$ 413,551
5.7%
$ 25,609,217
29.8%
Sales for Resale
$
713,426
$ 246,030
$ 467,395
190.0%
$ 1,615,373
$ 1,228,231
$ 387,142
31.5%
$ 3,490,250
46.3%
Other Revenues
$
20,025
$ 26,605
$ (6,580)
(24.7%)
$ 80,313
$ 77,642
$ 2,671
3.4%
$ 191126
42.0%
Interest Income
$
33,582
$ 40,770
$ (7,188)
(17.6%)
$ 139,857
$ 172,005
$ (32,148)
(18.7%)
$ 333:457
41.9%
TOTAL REVENUES
$
2,599,349
$ 2,101,614
$ 497,734
23.7%
$ 9,475,819
$ 8,704,603
$ 771,216
8.9%
$ 29,624,050
32.0%
Salaries & Benefits
$
505,665
$ 493,137
$ 12,529
2.5%
$ 1,982,157
$ 1,956,340
$ 25,817
1.3%
$ 5,955,489
33.3%
Purchased Power
$
866,430
$ 835,291
$ 31,139
3.7%
$ 3,957,927
$ 3,650,255
$ 307,672
8.4%
$ 12,605,893
31.4%
Transmission
$
210,872
$ 181,539
$ 29,333
16.2%
$ 766,452
$ 739,784
$ 26,668
3.6%
$ 3,015,064
25.4%
Generator Fuel/Chem.
$
140,121
$ 4,209
$ 135,911
3,229.0%
$ 352,376
$ 429,395
$ (77,018)
(17.9%)
$ 1,284,200
27.4%
Depreciation
$
251,590
$ 271,390
$ (19,799)
(7.3%)
$ 1,006,412
$ 1,086,561
$ (80,149)
(7.4%)
$ 3,200,000
31.5%
Transfers (Elect./City)
$
172,789
$ 172,534
$ 255
0.1%
$ 691,156
$ 690,134
$ 1,022
0.1%
$ 2,073,468
33.3%
Operating Expense
$
198,744
$ 253,539
$ (54,795)
(21.6%)
$ 740,194
$ 796,306
$ (56,112)
(7.0%)
$ 2,145,148
34.5%
Debt Interest
$
32,771
$ 35,305
$ (2,533)
(7.2%)
$ 131,085
$ 141,219
$ (10,133)
JLZLI
$ 393,257
33.3%
TOTAL EXPENSES
$
2,378,983
$ 2,246,943
$ 132,040
5.9%
$ 9,627,760
$ 9,489,994
$ 137,766
1.5%
$ 30,672,519
31.4%
NET PROFIT/(LOSS)
$
220,366
$ (145,328)
$ 365,694
(251.6%)
$ (151,941)
$ (785,391)
$ 633,451
(80.7%)
$ (1,048,469)
14.5%
�
, 33.3% of Year Comp.
2025
2024
Di .
%Chna
2025
2024
Di
%Chna
Full YrBud
%of Bud
Electric Division
Residential
3,517,841
3,500,418
17,423
0.50%
16,366,399
15,827,992
538,407
3.40%
54,084,350
30.3%
All Electric
158,531
153,489
5,042
3.28%
1,091,516
956,783
134,733
14.08%
2,585,300
42.2%
Small General
1,309,504
1,269,075
40,429
3.19%
5,880,914
5,603,191
277,723
4.96%
18,348,996
32.1%
Large General
7,077,880
6,147,820
930,060
15.13%
26,117,730
23,508,203
2,609,527
11.10%
83,540,973
31.3%
Industrial
7,371,000
9,142,000
(1,771,000)
(19.37%)
32,320,000
34,630,000
(2,310,000)
(6.67%)
113,841,379
28.4%
Total KWH Sold
19,434,756
20,212,802
(778,046)
(3.85%)
81,776,559
80,526,169
1,250,390
1.55%1
272,400,998
30.0%
April
April
YTD
YTD
2025
HUC
2025
2024
Change
2025
2024
Change
Budget
Target
Gross Margin %:
37.1%
32.1%
4.9%
28.6%
26.2%
2.3%
27.0%
Operating Income Per Revenue $ (%):
8.4%
-8.2%
16.6%
-2.0%
-9.9%
8.0%
-3.5%
0%- 1%
Net Income Per Revenue $ (%):
8.5%
-6.9%
15.4%
-1.6%
-9.0%
7.4%
-3.5%
0%- 1%
Customer Revenue per KWH:
$0.0943
$0.0885
$0.0058
$0.0934
$0.0897
$0.0037
$0.0940
$0.0940
Total Power Supply Exp. per KWH:
$0.0829
$0.0686
$0.0143
$0.0814
$0.0779
$0.0035
$0.0784
$0.0784
Net Income increased by $365,694 over April 2024. The biggest reason for this was an increase in market sales of nearly $470k due to high prices on April 1 & 2.
This is also the reason for the large increase in generator fuels.
Sales for Resale of $713,426 consisted of $469,176 in market sales, $98,000 in capacity sales to Rice Lake, and $146,250 in capacity sales to AEP. April
2024 Sales for Resale of $246,030 included $1,780 in market sales, $98,000 in capacity sales to Rice Lake, $146,250 in capacity sales to AEP. April 2023
Sales for Resale of $444,889 consisted of $27,309 in market sales, $98,000 in capacity sales to Rice Lake, $146,250 in capacity sales to AEP, and $173,330 in
tolling and energy sales to Dynasty Power.
Overall Purchased Power increased by $31,139. MRES purchases increased by $28,819 and market purchases/MISO costs increased by $2,320.
The average cost of MISO power was $21.26/mwh (1.750 mwh's purchased), compared to $13.78/mwh (2,589 mwh's purchased) in April 2024.
There was no Power Cost Adjustment for April 2025 leaving the total at $151,798 YTD. $332,369 was added to the rate stabilization fund with the market sales.
There was no PCA in April 2025 or YTD 2024.
HUTCHINSON UTILITIES COMMISSION
GAS DIVISION
FINANCIAL REPORT FOR APRIL, 2025
` /
fi �i�i �ri��i i�iiiii�������������I��i �i I �����������I�
% ' ' %
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33.3% o Year Comp.
f P
2025
2024
Di
%Chna
2025
2024
Di .
%Chna
Full Yr Bud
% of Bud
Gas Division
Customer Revenue
$
875,503
$ 882,593
$
(7,090)
(0.8%)
$
5,487,825
$
5,318,458
$
169,368
3.2%
$ 12,431,928
44.1%
Transportation
$
168,307
$ 171,596
$
(3,289)
(1.9%)
$
685,672
$
665,047
$
20,625
3.1%
$ 2,071,218
33.1%
Electric Div. Transfer
$
60,639
$ 60,383
$
255
0.4%
$
242,555
$
241,533
$
1,022
0.4%
$ 727,666
33.3%
Other Revenues
$
25,814
$ 23,087
$
2,727
11.8%
$
107,636
$
855,882
$
(748,246)
(87.4%)
$ 292,715
36.8%
Interest Income
$
30,794
$ 37,982
$
(7,188)
(18.9%)
$
128,705
$
160,852
$
(32,148)
(20.0%)
$ 300,000
42.9%
TOTAL REVENUES
$
1,161,056
$ 1,175,642
$
(14,585)
(1.2%)
$
6,652,393
$
7,241,772
$
(589,379)
(8.1%)
$ 15,823,527
42.0%
Salaries & Benefits
$
160,433
$ 163,138
$
(2,705)
(1.7%)
$
615,831
$
653,728
$
(37,897)
(5.8%)
$ 2,293,045
26.9%
Purchased Gas
$
537,669
$ 522,034
$
15,635
3.0%
$
3,630,449
$
3,723,978
$
(93,529)
(2.5%)
$ 7,650,274
47.5%
Operating Expense
$
140,672
$ 166,718
$
(26,047)
(15.6%)
$
412,100
$
383,503
$
28,597
7.5%
$ 1,029,753
40.0%
Depreciation
$
97,789
$ 93,529
$
4,259
4.6%
$
391,155
$
371,847
$
19,308
5.2%
$ 1,110,000
35.2%
Transfers (City)
$
49,735
$ 49,735
$
(0)
(0.0%)
$
198,941
$
198,942
$
(0)
(0.0%)
$ 596,824
33.3%
Debt Interest
$
16,917
$ 23,233
$
(6,317)
0.0%
$
67,667
$
92,933
$
(25,267)
27.2%
$ 203,000
33.3%
TOTAL EXPENSES
$
1,003,215
$ 1,018,389
$
(15,174)
(1.5%)
$
5,316,143
$
5,424,931
$
(108,788)
(2.0%)
$ 12,882,896
41.3%
NET PROFIT/(LOSS)
$
157,842
$ 157,253
$
589
0.4%1
$ 2,940,631
45.41%
1,336,251 $ 1,816,841 $ (480,591) (26.5%)
2025 2024 Di %Chnq 2025 2024 Di %Chnq Full Yr Bud % of Bud
Gas Division
Residential
30,068,592
27,994,424
2,074,168
7.41%
238,730,515
204,068,592
34,661,923
16.99%
435,250,000
54.8%
Commercial
22,140,903
20,408,488
1,732,415
8.49%
169,485,559
142,844,441
26,641,118
18.65%
337,584,000
50.2%
Industrial
66,749,489
64,545,467
2,204,022
3.41%
349,337,519
317,330,509
32,007,010
10.09%
895,764,000
39.0%
Total CF Sold
118,958,984
112,948,379
6,010,605
5.32%
757,553,593
664,243,542
93,310,051
14.05%
1,668,598,000
45.4%
April
April
YTD
YTD
2025
2025
2024
Change
2025
2024
Change
Budget
Gross Margin %:
49.8%
51.3%
-1.5%
42.0%
38.6%
3.4%
48.0%
Operating Income Per Revenue $ (%):
11.1%
11.0%
0.1%
18.5%
14.6%
3.9%
17.0%
Net Income Per Revenue $ (%):
13.6%
13.4%
0.2%
20.1%
25.1%
-5.0%
18.6%
Contracted Customer Rev. per CF:
$0.0067
$0.0059
$0.0008
$0.0068
$0.0073
-$0.0006
$0.0061
Customer Revenue per CF:
$0.0081
$0.0102
-$0.0020
$0.0076
$0.0086
-$0.0010
$0.0087
Total N.G. Supply Exp. per CF:
$0.0047
$0.0048
($0.0001)
$0.0049
$0.0058
($0.0008)
$0.0048
Notes/Graphs:
April Net Income decreased by $589. Revenue was down despite increased usage due to the fuel credit of $102,739 given to customers.
12025 Fuel Credit Adjustment was $1.83612/MCF crediting customers $102,739 for the month and $457,193 YTD.
re was no April 2024 FCA but $150,146 was returned to customers YTD.
HUC
Target
$0.0087
$0.0048
HUTCHINSON UTILITIES COMMISSION
BALANCE SHEET - CONSOLIDATED
APRIL 30, 2025
Electric
Gas
Total
Total
Net Change
Division
Division
2025
2024
Total (YTD)
Current Assets
UnrestrictedlUndesignated Cash
Cash
(1,347,278.17)
14,240,362.69
12,893,084.52
16,874,088.97
(3,981,004.45)
Petty Cash
680.00
170.00
850.00
850.00
-
Designated Cash
Capital Expenditures - Five Yr. CIP
2,750,000.00
700,000.00
3,450,000.00
3,450,000.00
-
Payment in Lieu of Taxes
1,345,802.00
596,824.00
1,942,626.00
1,942,626.00
-
Rate Stabilization - Electric
749,832.41
-
749,832.41
313,675.94
436,156.47
Rate Stabilization - Gas
-
615,294.19
615,294.19
527,215.74
88,078.45
Catastrophic Funds
800,000.00
200,000.00
1,000,000.00
1,000,000.00
-
Restticted Cash
Bond & Interest Payment 2017
493,423.43
-
493,423.43
493,190.10
233.33
Bond & Interest Payment 2012
-
909,583.31
909,583.31
905,750.00
3,833.31
Debt Service Reserve Funds
1,183,256.00
2,072,000.00
3,255,256.00
3,255,656.00
(400.00)
Total Current Assets
5,975,715.67
19,334,234.19
25,309,949.86
28,763,052.75
(3,453,102.89)
Receivables
Accounts (net of uncollectible allowances)
1,721,301.72
986,078.82
2,707,380.54
2,774,448.06
(67,067.52)
Interest
74,314.28
74,314.29
148,628.57
141,412.63
7,215.94
Total Receivables
1,795,616.00
1,060,393.11
2,856,009.11
2,915,860.69
(59,851.58)
Other Assets
Inventory
2,074,049.35
543,816.14
2,617,865.49
2,529,220.22
88,645.27
Prepaid Expenses
2,969.80
96,555.77
99,525.57
626,386.09
(526,860.52)
Sales Tax Receivable
408,613.58
-
408,613.58
341,871.11
66,742.47
Deferred Outflows- Electric
346,153.00
-
346,153.00
741,556.00
(395,403.00)
Deferred Outflows - Gas
-
114,253.00
114,253.00
247,185.00
(132,932.00)
Total Other Assets
2,831,785.73
754,624.91
3,586,410.64
4,486,218.42
(899,807.78)
Total Current Assets
10,603,117.40
21,149,252.21
31,752,369.61
36,165,131.86
(4,412,762.25)
Capital Assets
Land & Land Rights
690,368.40
3,899,918.60
4,590,287.00
4,590,287.00
-
Depreciable Capital Assets
94,054,873.56
44,579,509.55
138,634,383.11
157,413,068.76
(18,778,685.65)
Accumulated Depreciation
(49,236,490.33)
(22,644,256.02)
(71,880,746.35)
(93,106,144.62)
21,225,398.27
Construction - Work in Progress
3,573,137.62
49,577.54
3,622,715.16
2,833,142.36
789,572.80
Total Net Capital Assets
49,081,889.25
25,884,749.67
74,966,638.92
71,730,353.50
3,236,285.42
Total Assets 59,685,006.65 47,034,001.88 106,719,008.53 107,895,485.36 (1,176,476.83)
Current Liabilities
Current Portion of Long-term Debt
Bonds Payable
Bond Premium
Lease Liability - Solar Array
Accounts Payable
Accrued Expenses
Accrued Interest
Accrued Payroll
Total Current Liabilities
Long -Term Liabilities
Noncurrent Portion of Long-term Debt
2017 Bonds
2012 Bonds
Bond Premium 2012
Pension Liability- Electric
Pension Liability - Electric OPEB
Pension Liability - Nat Gas
Pension Liability - Nat Gas OPEB
Accrued Vacation Payable
Accrued Severance
Deferred Outflows - Electric
Deferred Outflows - Nat Gas
Total Long -Term Liabilities
Net Position
Retained Earnings
Total Net Position
HUTCHINSON UTILITIES COMMISSION
BALANCE SHEET - CONSOLIDATED
APRIL 30, 2025
Electric Gas Total
Division Division 2025
790,000.00
19, 546.00
2,443,161.87
163,856.77
108,375.15
3,524,939.79
11,750,000.00
421,000.08
1,832,248.00
39,880.00
569,807.22
208,347.54
1,294,449.00
16,115,731.84
1,980,000.00
185,608.32
781,422.20
84,583.33
36, 511.24
3,068,125.09
2,080,000.00
108,271.15
610,749.00
13,293.00
169,522.80
37,374.19
431,483.00
3,450,693.14
2,770,000.00
185,608.32
19, 546.00
3,224,584.07
248,440.10
144,886.39
6,593,064.88
11,750,000.00
2,080,000.00
529,271.23
1,832,248.00
39,880.00
610,749.00
13,293.00
739,330.02
245,721.73
1,294,449.00
431,483.00
19,566,424.98
Total Net Change
2024 Total (YTD)
2, 655, 000.00 115, 000.00
185,608.32 -
- 19,546.00
3,499,042.82 (274,458.75)
292,690.11 (44,250.01)
112,565.26 32,321.13
6,744,906.51 (151,841.63)
12,540,000.00
(790,000.00)
4,060,000.00
(1,980,000.00)
748,336.51
(219,065.28)
2,776,372.00
(944,124.00)
64,096.00
(24,216.00)
925,458.00
(314,709.00)
21,365.00
(8,072.00)
718,594.32
20,735.70
153,920.05
91,801.68
998,815.00
295,634.00
332,938.00
98,545.00
23,339,894.88 (3,773,469.90)
40,044,335.02 40,515,183.65 80,559,518.67 77,810,683.97 2,748,834.70
40,044,335.02 40,515,183.65 80,559,518.67 77,810,683.97 2,748,834.70
Total Liabilities and Net Position 59,685,006.65 47,034,001.88 106,719,008.53 107,895,485.36 (1,176,476.83)
Hutchinson Utilities Commission
Cash -Designations Report, Combined
4/30/2025
Financial
Institution
Current Interest Rate
Annual
Interest
Balance,
April 2025
Balance,
March 2025
Change in
Cash/Reserve
Position
Savings, Checking, Investments varies varies varies 25,309,949.86 23,925,350.95 1,384,598.91
Total Operating Funds 25,309,949.86 23,925,350.95 1,384,598.91
Debt Reserve Requirements Bond Covenants - sinking fund
Debt Reserve Requirements Bond Covenants -1 year Max. P & I
Total Restricted Funds
Operating Reserve
Rate Stabalization Funds
PILOT Funds
Catastrophic Funds
Capital Reserves
Total Designated Funds
Min 60 days of 2025 Operating Bud.
Charter (Formula Only)
Risk Mitigation Amount
5 Year CIP (2025-2029 Fleet & Infrastructure Maintenance)
1,403,006.74 1,122,485.38 280,521.36
3,255,256.00 3,255,256.00 -
4,658,262.74 4,377,741.38 280,521.36
6,542,569.17
6,542,569.17 -
1,365,126.60
1,032,757.30 332,369.30
1,942,626.00
1,942,626.00 -
1, 000, 000.00
1, 000, 000.00
3,450,000.00
3,450,000.00 -
14,300,321.77
13,967,952.47 332,369.30
YE
YE
YE
YE
YTD
HUC
2021
2022
2023
2024
2025
Target
Debt to Asset 30.8%
31.4%
28.6%
26.0%
24.5%
Current Ratio 5.22
4.47
4.48
3.67
4.05
RONA 0.41%
-1.38%
1.96%
2.63%
1.25%
Change in Cash Balance (From 12131114 to 413012025)
Month End
Electric
Elec. Change
Natural Gas
Gas Change
Total
Total Change
4/30/2025
5,975,716
19,334,234
25,309,950
12/31/2024
6,134,710
(158,995)
17,717,453
1,616,781
23,852,164
1,457,786
12/31/2023
12,158,338
(6,023,628)
15,622,242
2,095,211
27,780,580
(3,928,416)
12/31/2022
11,633,212
525,126
15,450,554
171,688
27,083,766
696,815
12/31/2021
12,870,253
(1,237,041)
15,086,000
364,554
27,956,253
(872,487)
12/31/2020
14,239,233
(1,368,981)
15,019,173
66,827
29,258,406
(1,302,153)
12/31/2019
12,124,142
2,115,092
13,837,040
1,182,133
25,961,181
3,297,225
12/31/2018
15,559,867
(3,435,725)
12,335,998
1,501,042
27,895,864
(1,934,683)
12/31/2017
23,213,245
(7,653,378)
10,702,689
1,633,309
33,915,934
(6,020,070)
12/31/2016
8,612,801
14,600,444
9,500,074
1,202,615
18,112,875
15,803,059
12/31/2015
6,170,790
2,442,011
9,037,373
462,701
15,208,163
2,904,712
12/31/2014
3,598,821
2,571,969
6,765,165
2,272,208
10,363,986
4,844,177
* 2017's Significant increase in cash balance is due to issuing bonds for the generator project.
Hutchinson Utilities Commission
Cash -Designations Report, Electric
4/30/2025
Change in
Financial
Annual
Balance,
Balance,
Cash/Reserve
Institution
Current Interest Rate
Interest
April 2025
March 2025
Position
�' Rr
Savings, Checking, Investments varies varies varies 25,309,949.86 23,925,350.95 1,384,598.91
Total HUC Operating Funds 25,309,949.86 23,925,350.95 1,384,598.91
Debt Restricted Requirements
Debt Restricted Requirements
Total Restricted Funds
Bond Covenants - sinking fund
Bond Covenants -1 year Max. P & 1
493,423.43
1,183,256.00
1,676,679.43
394,818.74
1,183,256.00
1,578,074.74
98,604.69
-
98,604.69
Excess Reserves Less Restrictions,
Electric
4,299,036.24
3,378,529.77
920,506.47
i 11J! !!1 1 !1
J J
Operating Reserve
Min 60 days of 2025 Operating Bud.
4,578,753.17
4,578,753.17
-
Rate Stabalization Funds
$400K-$1.2K
749,832.41
417,463.11
332,369.30
PILOT Funds
Charter (Formula Only)
1,345,802.00
1,345,802.00
-
Catastrophic Funds
Risk Mitigation Amount
800,000.00
800,000.00
Capital Reserves
5 Year CIP (2025-2029 Fleet & Infrastructure Maintenance)
2,750,000.00
2,750,000.00
-
Total Designated Funds
10,224,387.58
9,892,018.28
332,369.30
Excess Reserves Less Restrictions
& Designations, Electric
(5,925,351.34)
(6,513,488.51)
588,137.17
YE YE YE YE
YTD
APPA Ratio
HUC
2021 2022 2023 2024
2025
5K-10K Cust.
Target
Debt to Asset Ratio (* w/Gen.)
32.2% 34.8% 34.0% 33.9%
32.9%
39.8%
pp ppppp
ryry NNNNNNNNNNNN
Current Ratio
5.70 4.96 4.35 2.38
2.43
3.75
RONA
-1.2% -4.2% -0.9% -2.1%
-0.3%
NA
>0%
Hutchinson Utilities Commission
Cash -Designations Report, Gas
4/30/2025
Change in
Financial
Annual
Balance,
Balance,
Cash/Reserve
Institution
Current Interest Rate
Interest
April 2025
March 2025
Position
F�' Rr
Savings, Checking, Investments varies varies varies 25,309,949.86 23,925,350.95 1,384,598.91
Total HUC Operating Funds 25,309,949.86 23,925,350.95 1,384,598.91
Debt Restricted Requirements
Bond Covenants - sinking fund
909,583.31
727,666.64 181,916.67
Debt Restricted Requirements
Bond Covenants -1 year Max. P & 1
2,072,000.00
2,072,000.00 -
Total Restricted Funds
2,981,583.31
2,799,666.64 181,916.67
Excess Reserves Less Restrictions,
Gas
16,352,650.88
:0 183,571.08
i 1 1 JJJ1 111 1 11
J J
Operating Reserve
Min 60 days of 2025 Operating Bud.
1,963,816.00
1,963,816.00 -
Rate Stabalization Funds
$200K-$600K
615,294.19
615,294.19
PILOT Funds
Charter (Formula Only)
596,824.00
596,824.00
Catastrophic Funds
Risk Mitigation Amount
200,000.00
200,000.00
Capital Reserves
5 Year CIP (2025-2029 Fleet & Infrastructure Maintenance)
700,000.00
700,000.00
Total Designated Funds
4,075,934.19
4,075,934.19
YE
YE
YE
YE
YTD
HUC
2021
2022
2023
2024
2025
AGA Ratio
Target
Debt to Asset 28.8%
26.5%
21.0%
15.5%
13.9%
35%-50%
Current Ratio 4.79
4.06
4.61
5.08
5.88
1.0-3.0
RONA 2.9%
3.0%
6.2%
9.1%
3.3%
2%-5%
Notes/Graphs:
ELECTRIC DIVISION
Operating Revenue
April 2025
CLASS
AMOUNT
KWH
/KWH
Street Lights
$20.49
376
$0.0545
Electric Residential Service
$413,551.38
3,517,841
$0.1176
All Electric Residential Service
$18,159.50
158,531
$0.1145
Electric Small General Service
$142,666.82
1,309,504
$0.1089
Electric Large General Service
$672,921.34
7,077,880
$0.0951
Electric Large Industrial Service
$584,996.95
7,371,000
$0.0794
Total
$1,832,316.48
19,435,132
$0.0943
Power Adjustment
$0.00000
Rate Without Power Adjustment
$0.09428
Electric Division Year -to -Date
® 2025 $ Amount ❑ 2024 $ Amount ® 2025 KWH110 ❑ 2024 KWH110
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
Residential All Elec. Resid. Small Gen. Srv. Large Gen. Srv. Large Industrial Sales For Resale Total
NOTE: This graph includes sales for resale (capacity and energy sales) but excludes street lights and security lights
NATURAL GAS DIVISION
Operating Revenue
April 2025
CLASS
AMOUNT
MCF
/MCF
Residential
$256,037.63
30,069
$8.5151
Commercial
$174,834.50
22,141
$7.8964
Large Industrial
$24,339.23
3,687
$6.6005
Large Industrial Contracts
$420,291.98
63,062
$6.6647
Total
$875,503.34
118,959
$7.3597
Fuel Adjustment-$1.83610
Rate Without Fuel Adjustment $9.19581
Natural Gas Division Year -to -Date
❑ 2025 $ Amount ❑ 2024 $ Amount m 2025 MCF ❑ 2024 MCF
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
Gas Residential Gas Commercial Large Industrial Large Industrial Total
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HUTCHINSON UTILITIES COMMISSION
Board Action Form
�rre tit'
Agenda Item: Review Policies
Presenter: Angie Radke
Agenda Item Type:
Time Requested (Minutes): 5
Review Policies
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As part of HUC's standard operating procedures, a continual policy review is practiced.
This month, the following policies were reviewed and no changes are recommended on
these policies at this time:
i. Section 5 of Exempt Handbook
ii. Section 5 of Non -Exempt Handbook
BOARD ACTION REQUESTED:
None
Fiscal Impact:
Included in current budget: Budget Change:
PROJECT SECTION:
Total Project Cost: Remaining Cost:
EXEMPT
LIFE INSURANCE
HUC provides group term life insurance with accidental death and dismemberment for all full-
time employees. HUC also offers voluntary term life insurance for all full-time employees.
Information on life insurance is available through human resources/payroll.
HEALTH/DENTAL INSURANCE
HUC provides an opportunity for employees to participate in a group health (HSA)/dental
insurance program. Employees are eligible for coverage the first of the month following hire date.
Contact human resources/payroll for information regarding benefits and participation levels.
Contact the human resources/payroll for information about continuation of health/dental insurance
coverage after leaving.
For those employees who participate in the high deductible family plan, HUC will contribute
$4,000 annually into the HSA and for those employees participating in the high deductible single
plan, HUC will contribute $2,000 annually into the HSA. Contributions are made in bi-weekly
installments.
Based on Internal Revenue Service rules, an employee must be an eligible individual to qualify for
an HSA including generally having no other health coverage that is not a high deductible health
plan.
Veterans of the United States armed forces who receive medical benefits from the Veterans
Administration (VA) or employees who are enrolled in TRICARE, which is health insurance
available to active duty and retired service and reserve members and their dependents, are therefore
not eligible to qualify for an HSA, but are eligible to participate in the high deductible health plan.
A veteran who receives medical benefits from the Veterans Administration (VA) or employees
who are enrolled in TRICARE who participate in the high deductible family plan, but who is/are
not eligible to qualify for an HSA, shall receive $4,000 annually in two equal installments in lieu
of said monies being deposited in an HSA.
A veteran who receives medical benefits from the Veterans Administration (VA) or employees
who are enrolled in TRICARE who participates in the high deductible single plan, but who is/are
not eligible to qualify for an HSA, shall receive $2,000 annually in two equal installments in lieu
of said monies being deposited in an HSA.
DISABILITY INSURANCE
HUC pays the entire premium of a long-term disability insurance policy for all employees.
Information on disability insurance is available through human resources/payroll.
FAMILY AND MEDICAL LEAVE (FMLA)
Pursuant to the Family and Medical Leave Act, employees are allowed up to 12 weeks unpaid
leave during a 12-month period for the following reasons:
• Birth or care of the newborn child of the employee
• Placement with the employee of a child for adoption or foster care
• Serious health condition of the employee that makes the employee unable to perform the
functions of the position of such employee
• In order to care for an employee's dependent child, spouse, or parent suffering from a
serious health condition
• Any qualifying exigency arising out of the fact that the spouse, or a son, daughter or parent
of the employee is on active duty, or has been notified of an impending call or order to
active duty) in the Armed Forces in support of a contingency operation.
Up to twenty-six (26) weeks of protected leave per twelve (12) month period shall be granted to
all eligible employees for the following reasons:
• An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered
service member shall be entitled to a total of 26 workweeks of leave during a twelve (12)
month period to care for the service member. The leave described in this paragraph shall
only be available during a single twelve (12) month period.
• A covered service member is defined as a member of the Armed Forces, including a
member of the National Guard or Reserves, who is undergoing medical treatment,
recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary
disability retired list, for a serious injury or illness. The term "serious injury or illness", in
the case of a member of the Armed Forces, including a member of the National Guard or
Reserves, means an injury or illness incurred by the member in the line of duty on active
duty in the Armed Forces that may render the member medically unfit to perform the duties
of the member's office, grade, rank, or rating.
Spouses employed by HUC, both in regular positions, are jointly entitled to a combined total of
12 work weeks of family leave for the birth and care of a newborn child, for placement of a child
for adoption or foster care, and to care for a parent who has a serious health condition. Spouses are
entitled to a combined total of 26 weeks during a single twelve (12) month period to care for an
eligible service member.
During the single twelve (12) month period, an eligible employee shall be entitled to a combined
total of 26 work weeks of total leave allowed under the FMLA.
To be eligible for FMLA leave, the employee must have worked at least one year for HUC and
worked at least 1,040 hours during the previous 12 months.
In order to receive FMLA leave, the employee must request the leave by providing human
resources/payroll 30-day's notice prior to the requested starting date of the leave. If 30-day's notice
is not possible, the employee must provide as much notice as possible. Human resources/payroll
shall provide the employee a "Medical Certificate" which must be completed by the employee's
physician and returned to human resources/payroll. Pursuant to the FMLA, HUC may request a
second opinion from another medical provider at HUC's expense. If the second opinion is different
from the employee's physician's opinion, HUC shall seek a third opinion at HUC's expense. The
third opinion shall prevail. HUC may require that a request for leave related to active duty or call
to active duty be supported by a certification issued by the health care provider of the service
member being cared for by the employee.
The 12 weeks of available FMLA leave extend over 12 months. To determine whether the
employee has any FMLA leave remaining, human resources/payroll shall review the 12 months
preceding the request for FMLA. An employee may use the 12 weeks of FMLA leave
intermittently over the 12-month period if necessary and may take the leave in increments of one
hour or more.
HUC may require a medical certificate attesting to the employee's fitness for duty prior to return
to work. The fitness for duty report must be based on the particular health condition(s) for which
the leave was approved and must address whether the employee can perform the essential functions
of his/her regular position.
An employee on FMLA leave for serious illness of the employee, the employee's spouse,
dependent child or parent shall be required to use vacation or sick leave concurrent with the FMLA
leave.
HUC shall continue to pay its contribution toward health and dental insurance while an employee
is on FMLA leave. The employee shall be required to continue payment of the employee portion
of the premiums during the leave. If the employee fails to pay their portion of the premiums, HUC
may terminate their insurance coverage subject to COBRA requirements. At the end of FMLA
leave, an employee shall be returned to his/her former position or an equivalent position.
For more information on FMLA leave, see human resources/payroll.
EARNED SICK AND SAFE LEAVE
This Policy defines Hutchinson Utilities' compliance with the Minnesota Earned Sick and Safe
Time (ESST) law outlined in Minnesota Statutes, §§ 181.9445 to 181.9448, effective January 1,
2024. Earned Sick and Safe Leave (ESST) is paid leave employers must provide to employees
in Minnesota that can be used for certain reasons. The hourly rate of paid ESST is the same
hourly rate an employee earns from employment with Hutchinson Utilities.
This ESST Policy applies to employees who work in the State of Minnesota as an employee of the
County for at least eighty (80) hours in a year, including seasonal, temporary, on -call, casual
employees; and all full-time and part-time employees.
For purposes of ESST compliance, the leave year is defined as the calendar year — January 1
through December 31.
FOR FULL-TIME EMPLOYEES:
For purposes of satisfying ESST, Hutchinson Utilities has previously negotiated or provided to
employees paid vacation and sick leave which meets or exceed ESST minimum requirements
under the law.
The first 48 hours of paid vacation/sick leave used will be cross -designated as ESST. If the
employee chooses to use paid vacation/sick leave for reasons other than those outlined in this
policy as ESST eligible hours, the employee will not be provided with additional ESST
hours. While an employee may use paid vacation/sick leave hours for an ESST purpose, the
employee will not be provided with additional ESST hours once available hours have been
exhausted.
Once an employee has used their yearly 48 hours of ESST (or up to a maximum of 80 hours if an
employee has any ESST carry over from prior years), none of their remaining vacation/sick leave
they subsequently accrue or use in that year will be designated as ESST. Accordingly, the
provisions of Minn. Stat. §§ 181.9445 — 181.9448 or this policy do not apply to paid vacation/sick
leave taken after an employee has used their yearly ESST entitlement.
FOR SEASONAL EMPLOYEES:
All seasonal employees are eligible to earn ESST when at least 80 hours of work are performed in
a calendar year (January 1 — December 31).
An employee who works at least 80 hours in a calendar year will earn one (1) hour of ESST leave
for every 30 hours worked, up to a maximum accrual of 48 hours per calendar year. Employees
begin accruing ESST on their first day of employment. Employees may roll over unused ESST to
the next year up to a maximum accrual of 80 ESST hours. For the purposes of this policy, ESST
leave used by an employee does not count towards hours worked.
Accrued and unused ESST will not be paid out to seasonal employees upon separation from
employment.
Earned Sick and Safe Leave Use
The leave may be used as it is accrued in the smallest increment of time tracked by the employer's
payroll system and may be used for the following circumstances:
• An employee's own:
o Mental or physical illness, injury or other health condition
o Need for medical diagnosis, care or treatment, of a mental or physical illness
o injury or health condition
o Need for preventative care
o Closure of the employee's place of business due to weather or other public
emergency
o The employee's inability to work or telework because the employee is prohibited
from working by the city due to health concerns related to the potential
transmission of a communicable illness related to a public emergency, or seeking
or awaiting the results of a diagnostic test for, or a medical diagnosis of, a
communicable disease related to a public emergency and the employee has been
exposed to a communicable disease or the city has requested a test or diagnosis.
o Absence due to domestic abuse, sexual assault, or stalking of the employee
provided the absence is to:
■ Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
■ Obtain services from a victim services organization
■ Obtain psychological or other counseling
■ Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
■ Seek legal advice or take legal action, including preparing for or
participating in any civil or criminal legal proceeding related to or
resulting from domestic abuse, sexual assault, or stalking
o Care of a family member:
o With mental or physical illness, injury or other health condition Who needs
medical diagnosis, care or treatment of a mental or physical illness, injury or other
health condition Who needs preventative medical or health care Whose school or
place of care has been closed due to weather or other public emergency When it
has been determined by health authority or a health care professional that the
presence of the family member of the employee in the community would
jeopardize the health of others because of the exposure of the family member of
the employee to a communicable disease, whether or not the family member has
actually contracted the communicable disease
o Absence due to domestic abuse, sexual assault or stalking of the employee's
family member provided the absence is to:
■ Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
■ Obtain services from a victim services organization
■ Obtain psychological or other counseling
■ Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
■ Seek legal advice or take legal action, including preparing for or
participating in any civil or criminal legal proceeding related to or
resulting from domestic abuse, sexual assault, or stalking
For Earned Sick and Safe Leave purposes, family member includes an employee's:
• Spouse or registered domestic partner
• Child, foster child, adult child, legal ward, child for whom the employee is legal
guardian, or child to whom the employee stands or stood in loco parentis
• Sibling, step sibling or foster sibling
• Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis
when the employee was a minor child
• Grandchild, foster grandchild or step grandchild
• Grandparent or step grandparent
• A child of a sibling of the employee
• A sibling of the parent of the employee or
• A child -in-law or sibling -in-law
• Any of the above family members of a spouse or registered domestic partner
• Any other individual related by blood or whose close association with the employee is the
equivalent of a family relationship
• Up to one individual annually designated by the employee
Advance Notice for use of Earned Sick and Safe Leave
If the need for sick and safe leave is foreseeable, RUC requires seven days' advance notice.
However, if the need is unforeseeable, employees must provide notice of the need for Earned
Sick and Safe time as soon as practicable.
When an employee uses Earned Sick and Safe time for more than three consecutive days, HUC
may require appropriate supporting documentation (such as medical documentation supporting
medical leave, court records or related documentation to support safety leave). However, if the
employee or employee's family member did not receive services from a health care professional,
or if documentation cannot be obtained from a health care professional in a reasonable time or
without added expense, then reasonable documentation may include a written statement from the
employee indicating that the employee is using, or used, Earned Sick and Safe Leave for a
qualifying purpose. HUC will not require an employee to disclose details related to domestic
abuse, sexual assault, or stalking or the details of the employee's or the employee's family
member's medical condition. In accordance with state law, HUC will not require an employee
using Earned Sick and Safe leave to find a replacement worker to cover the hours the employee
will be absent.
Retaliation prohibited
HUC shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or
discriminate against an employee for asserting Earned Sick and Safe Leave rights, requesting an
Earned Sick and Safe Leave absence, or pursuing remedies. Additionally, it is unlawful to report
or threaten to report a person or a family member's immigration status for exercising a right
under Earned Sick and Safe Leave.
Any employee who believes that they have been wrongfully denied ESST, retaliated, or
discriminated against for requesting or using ESST must immediately notify Human Resources.
The use of ESST will not be factored into any attendance point system the Utility may use. An
employee has the right to file a complaint or bring a civil action if ESST is denied by the Utility
or if the employee is retaliated against for requesting or using ESST.
An employee injured by a violation of this policy pursuant to sections §§ 181.9445 - 181.9448 may
file a complaint with the Minnesota Department of Labor and Industry and bring a civil action to
recover any and all damages recoverable by law.
Questions regarding ESST or this policy should be directed to Human Resources. Employees may
contact the Minnesota Department of Labor and Industry's Labor Standards Division at 651-284-
5075 or li. tea, �-,stan , s,Ci),state.mn.�us or visit the department's earned sick and safe time
web a e at d i m a� /��ci< e. ✓e.
P g.................................................................
Benefits and return to work protections
During an employee's use of Earned Sick and Safe Leave, an employee will continue to receive
HUC's employer insurance contribution as if they were working, and the employee will be
responsible for any share of their insurance premiums.
An employee returning from time off using accrued Earned Sick and Safe Leave is entitled to
return to their HUC employment at the same rate of pay received when their leave began, plus
any automatic pay adjustments that may have occurred during the employee's time off.
Seniority during Earned Sick and Safe Leave absences will continue to accrue as if the employee
has been continually employed.
When there is a separation from employment with HUC and the employee is rehired again within
180 days of separation, previously accrued Earned Sick and Safe Leave that had not been used
will be reinstated. An employee is entitled to use and accrue Earned Sick and Safe Leave at the
commencement of reemployment.
Disclaimer
This policy is not a contract for employment. The Utility periodically may update this policy and
reserves the right to interpret the policy as well as replace, modify, or revoke it at any time, upon
reasonable notice.
SICKNACATION LEAVE DONATION
The HUC recognizes that a catastrophic illness and/or serious health condition of an employee or
immediate family member (spouse or dependent child) may deplete an employee's available paid
leave (sick/vacation/compensatory time). This policy is meant to provide employees with the
option of assisting fellow employees at such a time.
HUC employees having accrued sick or vacation leave shall be allowed to donate a portion of such
accrued leave to fellow employees experiencing a catastrophic illness and/or serious health
condition suffered by the employee, the employee's spouse, or the employee's dependent
child(ren). A catastrophic illness and/or serious health condition includes but is not limited to,
heart attack, stroke, organ transplant, or other life threatening illness or debilitating condition as
defined by a physician's diagnosis.
The donation of leave from one employee to another shall be subject to the following terms and
conditions.
1. An employee is only eligible to receive donated leave for time lost from normal work
hours due to a life threatening disease or condition as defined above.
2. An employee shall be eligible to receive donated leave only after the employee's accrued
sick, vacation, and compensatory time have been exhausted.
3. All requests to receive donated leave must be in writing to human resources/payroll and
must be accompanied by supporting medical data. No full time employee shall be allowed
to receive more than a total of twenty (20) work days or 160 hours of donated leave per
single major life threatening disease or condition unless requested and approved by the
General Manager. There is no limit on catastrophic events per year.
4. An employee may only use donated leave up to the time of eligibility for a long-term
disability benefit (if applicable), or for the maximum number of days allowed to be
donated, whichever occurs first.
5. A full time employee may donate no more than sixteen (16) hours of leave per calendar
year to a single fellow employee. This shall not be construed to prohibit donating sixteen
(16) hours per year to additional employees. Leave donation shall be calculated using time
and not an equivalent cash amount.
6. An employee who is donating paid leave must do so from the employee's accrued sick
and/or vacation leave balance. A written request to donate leave must be made to human
resources/payroll on forms designated by HUC for that purpose. All donations made shall
be kept confidential.
7. The General Manager shall have the right to deny use of donated leave or limit its use if
it is determined to be in the best interests of HUC.
Donated leave shall be subtracted from the donor's accumulated balance and added to the
requested employee as part of the payroll function. Donated time shall be processed and used by
the date of submission until the eligible amount of donated leave is reached. Contributions of leave
hours exceeding the eligible amount shall be returned to the donating employee, and shall not be
transferred. Donated hours shall be used in the order they are received.
WORKPLACE ACCOMMODATION
HUC shall make workplace accommodations in accordance with state and federal law. An
employee who believes he or she qualifies for a reasonable accommodation under the Americans
with Disabilities Act (ADA) shall submit a request for accommodations to the General Manager.
HUC shall engage in an interactive process with employees who request accommodation in order
to identify the specific physical and mental abilities and limitations as they relate to essential job
functions; barriers to the performance of essential job functions; and how these barriers could be
overcome with reasonable accommodation. The employee may be requested to provide written
documentation from a healthcare provider relating to the employee's medical condition and
request for accommodation. If an employee refuses to provide such written documentation and/or
sign an authorization allowing HUC to contact the healthcare provider, HUC will evaluate the
employee's request based on the information available to HUC. HUC shall, in the process of
evaluating potential accommodations, determine which, if any, potential accommodations present
an undue hardship to HUC or the department in which the employee works.
UNPAID EXTENDED LEAVE OF ABSENCE
The General Manager may grant an employee's request for an extended leave of absence without
pay. The unpaid leave of absence shall be a minimum length of one month and a maximum length
of six months. Employees on an extended leave of absence for one month or longer which is not
governed by the FMLA, are required to pay the full cost of any health, long-term disability or life
insurance premium during the leave of the absence. Employees on unpaid leave of absence shall
not earn vacation and sick leave.
No employee shall be granted a leave of absence in order to accept a different position with another
employer. Acceptance of a full-time position with another employer shall be deemed a resignation
of the employee's position with RUC.
FAMILY DEATH
Employees may take a leave of absence with pay in the event of a death in the employee's
immediate family. Time allowed with pay for exempt employees may not exceed five (5) days per
family member. Employees may be allowed up to twenty (20) hours of paid leave for the
employee's aunt or uncle. The paid time off will not be deducted from the employee's paid leave
banks.
If an employee is called to participate in the funeral services for the death of a person who is not a
member of the employee's immediate family, an employee will receive four hours paid leave of
absence.
EMERGENCY LEAVE
The General Manager may approve time off without pay to an employee who has no vacation or
compensatory time available, if in the General Manager's discretion, the employee is experiencing
an emergency requiring the employee's attention.
MILITARY LEAVE
HUC shall comply with Minnesota statutes relating to military leave.
JURY, WITNESS OR BOARD DUTY
A regular full-time and part-time employee called to jury duty will be granted paid leaves of
absence. Employees are required to notify their supervisor as soon as possible after receiving
notice to report for jury duty. Such employees will be required to turn over any compensation they
receive for jury duty, minus mileage reimbursement, to HUC in order to receive their regular wages
for the period. Time spent on jury duty will not be counted as time worked in computing overtime.
Employees excused or released from jury duty during their regular working hours will report to
their regular work duties as soon as reasonably possible or will take accrued vacation or
compensatory time to make up the difference.
Employees will be paid their regular wage to testify in court for HUC-related business or to serve
on a work -related board or committee which pays a per diem. Any compensation received for
court appearances (e.g. subpoena fees) or as meeting per diems arising out of or in connection with
HUC employment, minus mileage reimbursement, must be turned over to HUC.
VOLUNTEER FIRE OR RESCUE SQUAD DUTY
In the event of an HUC emergency, the General Manager reserves the right to retain essential
employees from Hutchinson volunteer fire or rescue squad duties or require employees to return
to their HUC duties and assist the operation of HUC.
HUC employees who are called out as members of the Hutchinson volunteer fire or rescue squad
while on duty with HUC will be paid up to four hours regular pay while on the emergency call.
SCHOOL CONFERENCE LEAVE
Any employee who has worked half-time or more may take unpaid leave for up to a total of
sixteen (16) hours during any 12-month period to attend school conferences or classroom
activities related to the employee's child (under 18 or under 20 and still attending secondary
school), provided the conference or school related activities cannot be scheduled during non -
work hours. When the leave cannot be scheduled during non -work hours and the need for the
leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a
reasonable effort to schedule the leave so as not to disrupt unduly the operations of HUC.
Employees may choose to use vacation leave hours or compensatory time for this absence, but
are not required to do so.
BONE MARROW/ORGAN DONATION LEAVE
Employees working an average of 20 or more hours per week must be granted paid leave, not to
exceed 40 hours unless agreed to by HUC, to undergo medical procedures to donate bone marrow
or to donate an organ or partial organ. HUC may require a physician's verification of the purpose
and length of the leave requested. If there is a medical determination that the employee does not
qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior
to that medical determination is not forfeited.
RETIREMENT PROGRAM
HUC is a member of the State Public Employees Retirement Association ("PERA") and also
participates in the federal FICA (Social Security) program. Full-time employees must become
members of PERA effective the date of employment. Both HUC and the employee contribute to
PERA. Information on PERA is available from Human Resources.
DEFERRED COMPENSATION
HUC offers a 457 deferred compensation plan, which allows employees to place a portion of their
earnings through payroll deduction into a tax deferred investment program. Taxes on money set
aside are deferred until the time the money is withdrawn. HUC does not contribute to this 457
deferred compensation plan. For enrollment information, contact payroll.
PERSONAL USE OF UTILITY FACILITIES AND EQUIPMENT
No employee may use HUC facilities or equipment for personal use.
RECOGNITION POLICY - SERVICE AWARDS AND RETIREMENT GIFTS
Obiective
Service awards and retirement gifts are provided to recognize and reward employees for service
with the company. Awards are granted without regard to position or salary.
Scope of Policy
Full-time, active employees are eligible for a service award for every five (5) years of service
completed. The service awards may increase in value based on longevity, per the table listed in
Service Award Procedures below.
Service Credit
Service credit for service awards will count from the first day an individual is considered a full-
time employee of HUC and continue while the employee remains on full-time, active status. If an
individual has a break in service, their service credit may resume accumulating when they return
to full-time status, depending on the nature of the break.
Service Award Procedures
HUC will inform the individual employee of their eligibility for a service award. Eligible
employees may select a gift card in the amount noted on the table below. Employee will receive
a Certificate of Appreciation signed by the General Manager and presented to them at the
Recognition Banquet. Gift cards must be for personal, tangible property and may not be redeemed
for cash.
Amount
Years of Service
$50
5 Years
$100
10 Years
$125
15 Years
$150
20 Years
$175
25 Years
$200
30 Years
$250
35 Years
$300
40 Years
Retirement Recognition Procedures
Retirees have the option of a potluck luncheon in their honor. A gift from HUC valued at no
greater than $300 will be given to the retiree. The immediate supervisor will be responsible for
coordinating the purchase of the gift.
Non -Exempt
SECTION 5 — EMPLOYEE BENEFITS
VACATION
See Union Contract.
LIFE INSURANCE
HUC provides group term life insurance with accidental death and dismemberment for all full-
time employees. HUC also offers voluntary term life insurance for all full-time employees.
Information on life insurance is available through human resources/payroll.
HEALTH/DENTAL INSURANCE
HUC provides an opportunity for employees to participate in a group (HSA)/dental insurance
program. Employees are eligible for coverage the first of the month following hire date. Contact
human resources/payroll for information regarding benefits and participation levels.
Contact human resources/payroll for information about continuation of health/dental insurance
coverage after leaving.
See Union Contract.
DISABILITY INSURANCE
HUC pays the entire premium of a long-term disability insurance policy for all employees.
Information on disability insurance is available through human resources/payroll.
FAMILY AND MEDICAL LEAVE (FMLA)
Pursuant to the Family and Medical Leave Act, employees are allowed up to 12 weeks unpaid
leave during a 12-month period for the following reasons:
• Birth or care of the newborn child of the employee
• Placement with the employee of a child for adoption or foster care
• Serious health condition of the employee that makes the employee unable to perform the
functions of the position of such employee
• In order to care for an employee's dependent child, spouse, or parent suffering from a
serious health condition
• Any qualifying exigency arising out of the fact that the spouse, or a son, daughter or parent
of the employee is on active duty, or has been notified of an impending call or order to
active duty) in the Armed Forces in support of a contingency operation.
Up to twenty-six (26) weeks of protected leave per twelve (12) month period shall be granted to
all eligible employees for the following reasons:
• An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered
service member shall be entitled to a total of 26 workweeks of leave during a twelve (12)
month period to care for the service member. The leave described in this paragraph shall
only be available during a single twelve (12) month period.
• A covered service member is defined as a member of the Armed Forces, including a
member of the National Guard or Reserves, who is undergoing medical treatment,
recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary
disability retired list, for a serious injury or illness. The term "serious injury or illness", in
the case of a member of the Armed Forces, including a member of the National Guard or
Reserves, means an injury or illness incurred by the member in the line of duty on active
duty in the Armed Forces that may render the member medically unfit to perform the duties
of the member's office, grade, rank, or rating.
Spouses employed by HUC, both in regular positions, are jointly entitled to a combined total of
12 work weeks of family leave for the birth and care of a newborn child, for placement of a child
for adoption or foster care, and to care for a parent who has a serious health condition. Spouses are
entitled to a combined total of 26 weeks during a single twelve (12) month period to care for an
eligible service member.
During the single twelve (12) month period, an eligible employee shall be entitled to a combined
total of 26 work weeks of total leave allowed under the FMLA.
To be eligible for FMLA leave, the employee must have worked at least one year for HUC and
worked at least 1,040 hours during the previous 12 months.
In order to receive FMLA leave, the employee must request the leave by providing human
resources/payroll 30-day's notice prior to the requested starting date of the leave. If 30-day's notice
is not possible, the employee must provide as much notice as possible. Human resources/payroll
shall provide the employee a "Medical Certificate" which must be completed by the employee's
physician and returned to human resources/payroll. Pursuant to the FMLA, HUC may request a
second opinion from another medical provider at HUC's expense. If the second opinion is different
from the employee's physician's opinion, HUC shall seek a third opinion at HUC's expense. The
third opinion shall prevail. HUC may require that a request for leave related to active duty or call
to active duty be supported by a certification issued by the health care provider of the service
member being cared for by the employee.
The 12 weeks of available FMLA leave extend over 12 months. To determine whether the
employee has any FMLA leave remaining, human resources/payroll shall review the 12 months
preceding the request for FMLA leave. An employee may use the 12 weeks of FMLA leave
intermittently over the 12-month period if necessary and may take the leave in increments of one
hour or more.
HUC may require a medical certificate attesting to the employee's fitness for duty prior to return
to work. The fitness for duty report must be based on the particular health condition(s) for which
the leave was approved and must address whether the employee can perform the essential functions
of his/her regular position.
An employee on FMLA leave for serious illness of the employee, the employee's spouse,
dependent child or parent shall be required to use vacation or sick leave concurrent with the FMLA
leave.
HUC shall continue to pay its contribution toward health and dental insurance while an employee
is on FMLA leave. The employee shall be required to continue payment of the employee portion
of the premiums during the leave. If the employee fails to pay their portion of the premiums, HUC
may terminate their insurance coverage subject to COBRA requirements. At the end of FMLA
leave, an employee shall be returned to his/her former position or an equivalent position.
For more information on FMLA leave, see human resources/payroll.
EARNED SICK AND SAFE LEAVE
This Policy defines Hutchinson Utilities' compliance with the Minnesota Earned Sick and Safe
Time (ESST) law outlined in Minnesota Statutes, §§ 181.9445 to 181.9448, effective January 1,
2024. Earned Sick and Safe Leave (ESST) is paid leave employers must provide to employees
in Minnesota that can be used for certain reasons. The hourly rate of paid ESST is the same
hourly rate an employee earns from employment with Hutchinson Utilities.
This ESST Policy applies to employees who work in the State of Minnesota as an employee of the
County for at least eighty (80) hours in a year, including seasonal, temporary, on -call, casual
employees; and all full-time and part-time employees.
For purposes of ESST compliance, the leave year is defined as the calendar year — January 1
through December 31.
FOR FULL-TIME EMPLOYEES:
For purposes of satisfying ESST, Hutchinson Utilities has previously negotiated or provided to
employees paid vacation and sick leave which meets or exceed ESST minimum requirements
under the law.
The first 48 hours of paid vacation/sick leave used will be cross -designated as ESST. If the
employee chooses to use paid vacation/sick leave for reasons other than those outlined in this
policy as ESST eligible hours, the employee will not be provided with additional ESST
hours. While an employee may use paid vacation/sick leave hours for an ESST purpose, the
employee will not be provided with additional ESST hours once available hours have been
exhausted.
Once an employee has used their yearly 48 hours of ESST (or up to a maximum of 80 hours if an
employee has any ESST carry over from prior years), none of their remaining vacation/sick leave
they subsequently accrue or use in that year will be designated as ESST. Accordingly, the
provisions of Minn. Stat. §§ 181.9445 — 181.9448 or this policy do not apply to paid vacation/sick
leave taken after an employee has used their yearly ESST entitlement.
FOR SEASONAL EMPLOYEES:
All seasonal employees are eligible to earn ESST when at least 80 hours of work are performed in
a calendar year (January 1 — December 31).
An employee who works at least 80 hours in a calendar year will earn one (1) hour of ESST leave
for every 30 hours worked, up to a maximum accrual of 48 hours per calendar year. Employees
begin accruing ESST on their first day of employment. Employees may roll over unused ESST to
the next year up to a maximum accrual of 80 ESST hours. For the purposes of this policy, ESST
leave used by an employee does not count towards hours worked.
Accrued and unused ESST will not be paid out to seasonal employees upon separation from
employment.
Earned Sick and Safe Leave Use
The leave may be used as it is accrued in the smallest increment of time tracked by the employer's
payroll system and may be used for the following circumstances:
• An employee's own:
o Mental or physical illness, injury or other health condition
o Need for medical diagnosis, care or treatment, of a mental or physical illness
o injury or health condition
o Need for preventative care
o Closure of the employee's place of business due to weather or other public
emergency
o The employee's inability to work or telework because the employee is prohibited
from working by the city due to health concerns related to the potential
transmission of a communicable illness related to a public emergency, or seeking
or awaiting the results of a diagnostic test for, or a medical diagnosis of, a
communicable disease related to a public emergency and the employee has been
exposed to a communicable disease or the city has requested a test or diagnosis.
o Absence due to domestic abuse, sexual assault, or stalking of the employee
provided the absence is to:
■ Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
■ Obtain services from a victim services organization
■ Obtain psychological or other counseling
■ Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
■ Seek legal advice or take legal action, including preparing for or
participating in any civil or criminal legal proceeding related to or
resulting from domestic abuse, sexual assault, or stalking
o Care of a family member:
o With mental or physical illness, injury or other health condition Who needs
medical diagnosis, care or treatment of a mental or physical illness, injury or other
health condition Who needs preventative medical or health care Whose school or
place of care has been closed due to weather or other public emergency When it
has been determined by health authority or a health care professional that the
presence of the family member of the employee in the community would
jeopardize the health of others because of the exposure of the family member of
the employee to a communicable disease, whether or not the family member has
actually contracted the communicable disease
o Absence due to domestic abuse, sexual assault or stalking of the employee's
family member provided the absence is to:
■ Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
■ Obtain services from a victim services organization
■ Obtain psychological or other counseling
■ Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
■ Seek legal advice or take legal action, including preparing for or
participating in any civil or criminal legal proceeding related to or
resulting from domestic abuse, sexual assault, or stalking
For Earned Sick and Safe Leave purposes, family member includes an employee's:
• Spouse or registered domestic partner
• Child, foster child, adult child, legal ward, child for whom the employee is legal
guardian, or child to whom the employee stands or stood in loco parentis
• Sibling, step sibling or foster sibling
• Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis
when the employee was a minor child
• Grandchild, foster grandchild or step grandchild
• Grandparent or step grandparent
• A child of a sibling of the employee
• A sibling of the parent of the employee or
• A child -in-law or sibling -in-law
• Any of the above family members of a spouse or registered domestic partner
• Any other individual related by blood or whose close association with the employee is the
equivalent of a family relationship
• Up to one individual annually designated by the employee
Advance Notice for use of Earned Sick and Safe Leave
If the need for sick and safe leave is foreseeable, RUC requires seven days' advance notice.
However, if the need is unforeseeable, employees must provide notice of the need for Earned
Sick and Safe time as soon as practicable.
When an employee uses Earned Sick and Safe time for more than three consecutive days, HUC
may require appropriate supporting documentation (such as medical documentation supporting
medical leave, court records or related documentation to support safety leave). However, if the
employee or employee's family member did not receive services from a health care professional,
or if documentation cannot be obtained from a health care professional in a reasonable time or
without added expense, then reasonable documentation may include a written statement from the
employee indicating that the employee is using, or used, Earned Sick and Safe Leave for a
qualifying purpose. HUC will not require an employee to disclose details related to domestic
abuse, sexual assault, or stalking or the details of the employee's or the employee's family
member's medical condition. In accordance with state law, HUC will not require an employee
using Earned Sick and Safe leave to find a replacement worker to cover the hours the employee
will be absent.
Retaliation prohibited
HUC shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or
discriminate against an employee for asserting Earned Sick and Safe Leave rights, requesting an
Earned Sick and Safe Leave absence, or pursuing remedies. Additionally, it is unlawful to report
or threaten to report a person or a family member's immigration status for exercising a right
under Earned Sick and Safe Leave.
Any employee who believes that they have been wrongfully denied ESST, retaliated, or
discriminated against for requesting or using ESST must immediately notify Human Resources.
The use of ESST will not be factored into any attendance point system the Utility may use. An
employee has the right to file a complaint or bring a civil action if ESST is denied by the Utility
or if the employee is retaliated against for requesting or using ESST.
An employee injured by a violation of this policy pursuant to sections §§ 181.9445 - 181.9448 may
file a complaint with the Minnesota Department of Labor and Industry and bring a civil action to
recover any and all damages recoverable by law.
Questions regarding ESST or this policy should be directed to Human Resources. Employees may
contact the Minnesota Department of Labor and Industry's Labor Standards Division at 651-284-
5075 or li. tea, �-,stan , s,Ci),state.mn.�us or visit the department's earned sick and safe time
web a e at d i m a� /��ci< e. ✓e.
P g.................................................................
Benefits and return to work protections
During an employee's use of Earned Sick and Safe Leave, an employee will continue to receive
HUC's employer insurance contribution as if they were working, and the employee will be
responsible for any share of their insurance premiums.
An employee returning from time off using accrued Earned Sick and Safe Leave is entitled to
return to their HUC employment at the same rate of pay received when their leave began, plus
any automatic pay adjustments that may have occurred during the employee's time off.
Seniority during Earned Sick and Safe Leave absences will continue to accrue as if the employee
has been continually employed.
When there is a separation from employment with HUC and the employee is rehired again within
180 days of separation, previously accrued Earned Sick and Safe Leave that had not been used
will be reinstated. An employee is entitled to use and accrue Earned Sick and Safe Leave at the
commencement of reemployment.
Disclaimer
This policy is not a contract for employment. The Utility periodically may update this policy and
reserves the right to interpret the policy as well as replace, modify, or revoke it at any time, upon
reasonable notice.
SICKNACATION LEAVE DONATION
The HUC recognizes that a catastrophic illness and/or serious health condition of an employee or
immediate family member (spouse or dependent child) may deplete an employee's available paid
leave (sick/vacation/compensatory time). This policy is meant to provide employees with the
option of assisting fellow employees at such a time.
HUC employees having accrued sick or vacation leave shall be allowed to donate a portion of such
accrued leave to fellow employees experiencing a catastrophic illness and/or serious health
condition suffered by the employee, the employee's spouse, or the employee's dependent
child(ren). A catastrophic illness and/or serious health condition includes but is not limited to,
heart attack, stroke, organ transplant, or other life threatening illness or debilitating condition as
defined by a physician's diagnosis.
The donation of leave from one employee to another shall be subject to the following terms and
conditions.
1. An employee is only eligible to receive donated leave for time lost from normal work
hours due to a life threatening disease or condition as defined above.
2. An employee shall be eligible to receive donated leave only after the employee's accrued
sick, vacation, and compensatory time have been exhausted.
3. All requests to receive donated leave must be in writing to human resources/payroll and
must be accompanied by supporting medical data. No full time employee shall be allowed
to receive more than a total of twenty (20) work days or 160 hours of donated leave per
single major life threatening disease or condition unless requested and approved by the
General Manager. There is no limit on catastrophic events per year.
4. An employee may only use donated leave up to the time of eligibility for a long-term
disability benefit (if applicable), or for the maximum number of days allowed to be
donated, whichever occurs first.
5. A full time employee may donate no more than sixteen (16) hours of leave per calendar
year to a single fellow employee. This shall not be construed to prohibit donating sixteen
(16) hours per year to additional employees. Leave donation shall be calculated using time
and not an equivalent cash amount.
6. An employee who is donating paid leave must do so from the employee's accrued sick
and/or vacation leave balance. A written request to donate leave must be made to human
resources/payroll on forms designated by HUC for that purpose. All donations made shall
be kept confidential.
7. The General Manager shall have the right to deny use of donated leave or limit its use if
it is determined to be in the best interests of HUC.
Donated leave shall be subtracted from the donor's accumulated balance and added to the
requested employee as part of the payroll function. Donated time shall be processed and used by
the date of submission until the eligible amount of donated leave is reached. Contributions of leave
hours exceeding the eligible amount shall be returned to the donating employee, and shall not be
transferred. Donated hours shall be used in the order they are received.
WORKPLACE ACCOMMODATION
HUC shall make workplace accommodations in accordance with state and federal law. An
employee who believes he or she qualifies for a reasonable accommodation under the Americans
with Disabilities Act (ADA) shall submit a request for accommodations to the General Manager.
HUC shall engage in an interactive process with employees who request accommodation in order
to identify the specific physical and mental abilities and limitations as they relate to essential job
functions; barriers to the performance of essential job functions; and how these barriers could be
overcome with reasonable accommodation. The employee may be requested to provide written
documentation from a healthcare provider relating to the employee's medical condition and
request for accommodation. If an employee refuses to provide such written documentation and/or
sign an authorization allowing HUC to contact the healthcare provider, HUC will evaluate the
employee's request based on the information available to HUC. HUC shall, in the process of
evaluating potential accommodations, determine which, if any, potential accommodations present
an undue hardship to HUC or the department in which the employee works.
UNPAID EXTENDED LEAVE OF ABSENCE
The General Manager may grant an employee's request for an extended leave of absence without
pay. The unpaid leave of absence shall be a minimum length of one month and a maximum length
of six months. Employees on an extended leave of absence for one month or longer which is not
governed by the FMLA, are required to pay the full cost of any health, long-term disability or life
insurance premium during the leave of the absence. Employees on unpaid leave of absence shall
not earn vacation and sick leave.
No employee shall be granted a leave of absence in order to accept a different position with another
employer. Acceptance of a full-time position with another employer shall be deemed a resignation
of the employee's position with RUC.
FAMILY DEATH
See Union Contract.
EMERGENCY LEAVE
The General Manager may approve time off without pay to an employee who has no vacation or
compensatory time available, if in the General Manager's discretion, the employee is experiencing
an emergency requiring the employee's attention.
MILITARY LEAVE
HUC shall comply with Minnesota statutes relating to military leave.
JURY, WITNESS OR BOARD DUTY
A regular full-time and part-time employee called to jury duty will be granted paid leaves of
absence. Employees are required to notify their supervisor as soon as possible after receiving
notice to report for jury duty. Such employees will be required to turn over any compensation they
receive for jury duty, minus mileage reimbursement, to HUC in order to receive their regular wages
for the period. Time spent on jury duty will not be counted as time worked in computing overtime.
Employees excused or released from jury duty during their regular working hours will report to
their regular work duties as soon as reasonably possible or will take accrued vacation or
compensatory time to make up the difference.
Employees will be paid their regular wage to testify in court for HUC-related business or to serve
on a work -related board or committee which pays a per diem. Any compensation received for
court appearances (e.g. subpoena fees) or as meeting per diems arising out of or in connection with
HUC employment, minus mileage reimbursement, must be turned over to HUC.
VOLUNTEER FIRE OR RESCUE SQUAD DUTY
In the event of an HUC emergency, the General Manager reserves the right to retain essential
employees from Hutchinson volunteer fire or rescue squad duties or require employees to return
to their HUC duties and assist the operation of HUC.
HUC employees who are called out as members of the Hutchinson volunteer fire or rescue squad
while on duty with HUC will be paid up to four hours regular pay while on the emergency call.
SCHOOL CONFERENCE LEAVE
Any employee who has worked half-time or more may take unpaid leave for up to a total of
sixteen (16) hours during any 12-month period to attend school conferences or classroom
activities related to the employee's child (under 18 or under 20 and still attending secondary
school), provided the conference or school related activities cannot be scheduled during non -
work hours. When the leave cannot be scheduled during non -work hours and the need for the
leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a
reasonable effort to schedule the leave so as not to disrupt unduly the operations of HUC.
Employees may choose to use vacation leave hours or compensatory time for this absence, but
are not required to do so.
BONE MARROW/ORGAN DONATION LEAVE
Employees working an average of 20 or more hours per week must be granted paid leave, not to
exceed 40 hours unless agreed to by HUC, to undergo medical procedures to donate bone marrow
or to donate an organ or partial organ. HUC may require a physician's verification of the purpose
and length of the leave requested. If there is a medical determination that the employee does not
qualify as a bone marrow or organ donor, the paid leave of absence granted to the employee prior
to that medical determination is not forfeited.
RETIREMENT PROGRAM
HUC is a member of the State Public Employees Retirement Association ("PERA") and also
participates in the federal FICA (Social Security) program. Full-time employees must become
members of PERA effective the date of employment. Both HUC and the employee contribute to
PERA. Information on PERA is available from Human Resources.
DEFERRED COMPENSATION
HUC offers a 457 deferred compensation plan, which allows employees to place a portion of their
earnings through payroll deduction into a tax deferred investment program. Taxes on money set
aside are deferred until the time the money is withdrawn. HUC does not contribute to this 457
deferred compensation plan. For enrollment information, contact payroll.
PERSONAL USE OF UTILITY FACILITIES AND EQUIPMENT
No employee may use HUC facilities or equipment for personal use.
REQUIRED CLOTHING
HUC will provide employees required uniforms and safety clothing at no cost to the employee.
This clothing may differ by Department. See Staff Personnel for a list of the clothing HUC will
provide to those employees.
All clothing issued to employees by HUC may only be worn while the employee is on -duty for
HUC. Failure to wear flame resistant clothing at the appropriate times is a violation of HUC policy
and will subject the employee to discipline.
RECOGNITION POLICY — SERVICE AWARDS AND RETIREMENT GIFTS
Obiective
Service awards and retirement gifts are provided to recognize and reward employees for service
with the company. Awards are granted without regard to position or salary.
Scope of Policy
Full-time, active employees are eligible for a service award for every five (5) years of service
completed. The service awards may increase in value based on longevity, per the table listed in
Service Award Procedures below.
Service Credit
Service credit for service awards will count from the first day an individual is considered a full-
time employee of HUC and continue while the employee remains on full-time, active status. If an
individual has a break in service, their service credit may resume accumulating when they return
to full-time status, depending on the nature of the break.
Service Award Procedures
HUC will inform the individual employee of their eligibility for a service award. Eligible
employees may select a gift card in the amount noted on the table below. Employee will receive
a Certificate of Appreciation signed by the General Manager and presented to them at the
Recognition Banquet. Gift cards must be for personal, tangible property and may not be redeemed
for cash.
Amount
Years of Service
$50
5 Years
$100
10 Years
$125
15 Years
$150
20 Years
$175
25 Years
$200
30 Years
$250
35 Years
$300
40 Years
Retirement Recognition Procedures
Retirees have the option of a potluck luncheon in their honor. A gift from HUC valued at no
greater than $300 will be given to the retiree. The immediate supervisor will be responsible for
coordinating the purchase of the gift.
HUTCHINSON UTILITIES COMMISSION
Board Action Form
�rre tit'
Agenda Item: Approve Policy Changes
Presenter: Angie Radke
Agenda Item Type:
Time Requested (Minutes): 5
Approve Policy Changes
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As part of HUC's standard operating procedures, a continual policy review is
practiced. The following revisions to the policies below are recommended.
i. Vacation (Exempt)
ii. Holidays (Exempt and Non -Exempt)
iii. Pregnancy and Parenting Leave (Exempt and Non -Exempt)
iv. Reasonable Accommodations to an Employee for Health Conditions
Relating to Pregnancy (Exempt and Non -Exempt)
v. Sick Leave (Exempt and Non -Exempt)
vi. Training and Education Assistance (Exempt and Non -Exempt)
vii. Small Hand Tools (Non -Exempt)
BOARD ACTION REQUESTED:
Approve Policy Changes
Fiscal Impact:
Included in current budget: Budget Change:
PROJECT SECTION:
Total Project Cost: Remaining Cost:
EXEMPT
SECTION 5 — EMPLOYEE BENEFITS
VACATION
Exempt employees shall accrue paid vacation on the employment anniversary date according
to the following schedule:
Years Employed
Upon Hire
After 6 months
1
6
10
11
12
13
14
15
16
17
18
19+
Total Hrs.
Earned
20
40
80
120
128
136
144
152
160
168
176
184
192
200
Vacation Earned Per Pay Period
First 12 Pay Period
Arrrnalc
1.53
3.08
First 25 Pay Period
Accruals
3.08
4.62
4.93
5.24
5.54
5.85
6.16
6.47
6.77
7.08
7.39
7.70
Last Pay Period
A rrrnal
1.64
3.04
Last Pay Period
Accrual
3.00
4.50
4.75
5.00
5.50
5.75
6.00
6.25
6.75
7.00
7.25
7.50
Vacation may be used after completion of the probationary period. Employees must receive prior
approval of their vacation requests from their D Fe :too; Manager or Supervisor.
A vacation request for more than one day must be submitted at least two workdays in advance.
(For example, if an employee is scheduled to work Wednesday, Thursday, Monday and the
employee wants to take Monday afternoon as vacation, the employee must submit a request in
person by Wednesday afternoon.)
An employee may carry over up to a maximum of two times their annual vacation accrual into the
subsequent calendar year. Vacation year is defined as a calendar year. After the first year of
employment an employee is required to use a minimum of 40 hours of vacation per calendar year.
If the Employer determines that due to workload, an employee cannot utilize sufficient accrued
vacation, by mutual agreement between the employee and the Employer, either a temporary
extension beyond the maximum carryover amount may be granted or a vacation payout of not to
exceed 40 hours will be granted.
Employees who are on vacation and experience a disabling accident or illness may use sick leave
instead of vacation upon providing their D�i..Fee.�(:).F; Manager or Supervisor appropriate proof of the
accident or illness.
HOLIDAYS
Employees are eligible for holiday pay effective immediately upon hire. HUC shall observe the
following days as holidays:
• New Year's Day
• Martin Luther King Day
• President's Day
• Memorial Day
• Juneteenth
• Fourth of July
• Labor Day
• Veteran's Day
• Thanksgiving Day
• Christmas Day
If the holiday falls on a Sunday, the following Monday shall be the holiday. If the holiday falls on
a Saturday, the preceding Friday shall be the holiday.
If Christmas falls on a Tuesday, Wednesday, Thursday or Friday, then the preceding day shall be
a Christmas Eve Day holiday. Additionally, there shall be two (2) floating holidays determined by
mutual agreement between the employee and Dk:eetof: Manager or Supervisor. If Christmas falls
on a Saturday, Sunday, or Monday, there shall be no Christmas Eve Day holiday but there shall be
three (3) floating holidays determined by mutual agreement between the employee and Dk:eetof:;
Manager or Supervisor. Floating holidays must be used by the end of each calendar year.
Employees shall be paid eight (8) hours straight time for each of the holidays.
Temporary employees who work on a holiday shall be paid at the employee's regular base pay rate
and shall not receive holiday pay for hours not worked.
PREGNANCY AND PARENTING LEAVE
Pursuant to the Minnesota Pregnancy and Parenting Act, :, : Ii�ive w.o4eei1 �I
twelve Q, q : ) monflis w*l �Icef:I; e it i-e�isfi twenty .(.20) iom:s i,)eF week ffl cagfloyces are entitled to
take an unpaid leave of absence. Female employees are eligible for prenatal care, or incapacity
due to pregnancy, childbirth, or related health conditions as well as a biological or adoptive parent
in conjunction with the birth or adoption of a child are eligible for up to twelve (12) weeks of
unpaid leave. Any [,xii(�i or un[,xii(I Vc�.cc vdwn for ,)rcmi.m: c�irc mcciiciV q)[,) ointmen s wiii not coun
tow,ircl flyc 12 wcci� Vcisc, Mcliuion ffly, is isc uncler fliis section inel...must begin within twelve
(12) months of the birth or adoption of the child. In the case where the child must remain in the
hospital longer than the mother, the leave must begin within twelve (12) months after the child
leaves the hospital.
LdigiNc elL:mployees miist sAiou l provide rc isouw Nc notice., wVii6 is it is i.st thirty (30) days
written notice to human resources/payroll of their desire to take parental leave. Employees .'�Ife
Fe iiiFeEl awy cl oosc to use their paid leave banks, such as sick leave or vacation.
If the employee is also eligible for FMLA leave, the pregnancy and parenting leave under this
section and FMLA leave shall run concurrently.
The employee is entitled to return to work in the same position and at the same rate of pay the
employee was receiving prior to commencement of the leave. Group insurance coverage will
remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave
Act, but the employee will be responsible for the en iFe cis floyce sli irc of flyc premium unless
otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on
an FMLA leave absence as well, the employer contributions toward insurance benefits will
continue during the FMLA leave absence.
REASONABLE PAID WORK TIME FOR NURSING MOTHERS
Nursing mothers will be provided reasonable paid break times to express milk for nursing her child
for one year after the child's birth. HUC will provide a room (other than a bathroom) as close as
possible to the employee's work area, that is shielded from view and free from intrusion from
coworkers and the public and includes access to an electrical outlet, where the nursing mother can
express milk in private.
REASONABLE ACCOMMODATIONS TO AN EMPLOYEE FOR HEALTH
CONDITIONS RELATING TO PREGNANCY
HUC will attempt to provide a female employee who requests reasonable accommodation with
the following for her health conditions related to her pregnancy or childbirth. yAliuliout i&ice of ,.
iiccnsccl Vic iifli c i rrc [,)rrovicler or cenid°iecl clou�,i:
• More frequent restroom, food and water breaks;
• Seating; nd/oi.
• Limits on lifting over 20 pounds
TeRI[,)0FHFY 4HRAW H WSS SWEIHOHS OF WHWHS POW(Wh ShOld One he HKAble
6)hd ess sHe h Heeonme ad A ans he MD" e Hn HnJu e hm M A p; P UC w i l l erigigre in i n i ntef:sIet� v e
I:eSpth:4 it) HFI �,I
AddltlonMly, nn employer aw provide rnswinble ncw)mmoWnt!wB, Indudin g, Na not Umited
to, tempornry aves or nbsence, motHricntion in Work schedule orjob issignments., seiting., more
Acquent or longer brenk periods nnd HmAs to) hNNy liffing u) nn employce ror henith comlitions
reinted to) pregnincy or childbinh upon request, with the ndvice oki licensed hedth cIrc provider
or cordned douN, unless the employer demomstrMes the wommodntion would impose nn undue
h,irdship on the opomtkni orthe employees UsinessAn wordince with stite kiw., no employee
is required to) We n inve or nbsence for n pregnnncy nor nccept n pregnnncy wommodntion
An employer cp M! not dischmg, disciphne, pennhze, interibre With, or othervise reubte or
discriminate ngodnst nn employce for nssening rensonnWe wommodntions pregnnncy rights or
remedies
SICK LEAVE
1. Sick leave shall be granted to all probationary and non -probationary employees at a rate of
eight (8) hours per month.
2. Sick leave may be granted for absence from duty due to personal illness, or for the illness of
an immediate family (See Definitions) member on the same terms the employee is able to use
sick leave benefits for their own illness, including appointments for necessary medical, dental
or eye care, legal quarantine, or brief emergency situation (not to exceed one day) in the
immediate family (See Definitions).
3. Sick leave cannot be accumulated beyond 720 hours. After the accumulation of 720 hours, a
payback of one-half of the amount over 720 hours shall be made annually on or about February
1.
4. Upon retirement or death before retirement, a payback of one-third of any unused sick leave
which has been accumulated shall be made. If the employee resigns or is dismissed, the above
payment shall not be made. In case of death during employment, the unused sick leave shall
be paid to his/her estate on the same percentage as above.
5. Requests for sick leave consideration in case of other emergency situations may be brought to
the D Fee�oF; Manager or Supervisor.
6. A maximum of five days funeral leave may be allowed when necessary in the case of death in
the immediate family (See Definitions).
7. If an employee becomes ill and must stay home from work, he/she shall notify their i::.k:ee.�of
Manager or Supervisor before their work day begins.
8. If an employee becomes ill during his/her regular work day, they shall notify their D FeeuoF;
Manager or Supervisor that it is necessary to leave due to illness.
9. Employees may be required to submit a medical certificate for any sick leave, at the discretion
of the D FeetoF; Manager or Supervisor.
10. The use or claim of sick leave for apurpose not authorized may be cause for disciplinary action.
11. For the purpose of accumulating additional vacation or sick leave, an employee using earned
vacation or sick leave is considered to be in a paid or working status.
12. Employees that are injured while engaged in after hours' employment of others or while self
employed, shall not be covered under f UC's Sick Leave Policy, or Worker's Compensation
benefits.
13. An employee who is determined to be eligible for workers compensation benefits during
absence from duty shall receive such benefits pursuant to "Worker's Compensation" in the
Employee Handbook.
14. HUC shall comply with the Family and Medical Leave Act, the Minnesota Parental Leave Act
and the Americans with Disabilities Act.
15. Safety leave. Employees are authorized to use sick leave for reasonable absences for
themselves or immediate family (See Definitions) who are providing or receiving assistance
because they, or a relative, is a victim of sexual assault, domestic abuse, or stalking. Safety
leave for those listed, other than the employee and the employee's child, is limited to 160 hours
in any calendar year. After accrued sick leave has been exhausted, vacation leave may be used
upon approval of the General Manager, to the extent the employee is entitled to such leave.
TRAINING AND EDUCATION ASSISTANCE
HUC encourages its employees to seek individual and career development through job -related
training and education. HUC provides financial assistance for successful completion of qualifying
programs and courses. Tuition, registration fees and other course -related fees would be reimbursed
after successful completion of a course. To apply for education assistance, employees must submit
a request to their i::.k:ee.�.of: Manager, or Supervisor no later than five working days prior to
registration. The D FeeuoF Manager or Supervisor and the General Manager must approve the
course, seminar, or program. Only courses that are job -related and provide potential for career
advancement with HUC are eligible for reimbursement.
The following criteria must be met:
The maximum amount of reimbursement will be $6,000 per calendar year. If coursework
or tuition exceeds this amount, then the Dk:ee�oF of: General Manager will approach the
Commission to request a waiver. To request a waiver, the coursework must be directly
related to the employee's position within the company, or if the degree the employee is
seeking is beneficial to the company; in other words, it would be difficult to hire someone
who already has that degree.
Reimbursement is contingent on receiving a "pass" or minimum grade of "C".
Employee must study on their own time. Use of HUC computers is allowed in accordance
with the IT policy.
An employee must remain employed at HUC for twenty-four (24) calendar months after
completion of a course, or must repay HUC all reimbursements received for the course.
NON-EXEMPT
HOLIDAYS
Employees are eligible for holiday pay effective immediately upon hire. HUC shall observe the
following days as holidays:
• New Year's Day
• Martin Luther King Day
• President's Day
• Memorial Day
• Juneteenth
• Fourth of July
• Labor Day
• Veteran's Day
• Thanksgiving Day
• Christmas Day
If the holiday falls on a Sunday, the following Monday shall be the holiday. If the holiday falls on
a Saturday, the preceding Friday shall be the holiday.
If Christmas falls on a Tuesday, Wednesday, Thursday or Friday, then the preceding day shall be
a Christmas Eve Day holiday. Additionally, there shall be two (2) floating holidays determined by
mutual agreement between the employee and i::.� fee.�(�*......(:)F Manager. If Christmas falls on a
Saturday, Sunday, or Monday, there shall be no Christmas Eve Day holiday but there shall be three
(3) floating holidays determined by mutual agreement between the employee and i::.� fee.�of......Or
Manager. Floating holidays must be used by the end of each calendar year.
Employees shall be paid eight (8) hours straight time for each of the holidays. However, those
employees governed by the Memorandum of Agreement, must comply with section 13.2 of that
Agreement.
Temporary employees who work on a holiday shall be paid at the employee's regular base pay rate
and shall not receive holiday pay for hours not worked.
PREGNANCY AND PARENTING LEAVE
Pursuant to the Minnesota Pregnancy and Parenting Act, :, : �i�ice w.o4eei1 �I
twelve Q, q : ) monflis w*l �Icef:Ie it i-e�isfi twenty .(.20) iom:s peF week ffl cagfloyces are entitled to
take an unpaid leave of absence. Female employees are eligible for prenatal care, or incapacity
due to pregnancy, childbirth, or related health conditions as well as a biological or adoptive parent
in conjunction with the birth or adoption of a child are eligible for up to twelve (12) weeks of
unpaid leave. Any [,xii(�i or un[,xii(I Vc�.cc vdwn for ,)rcmi.m: c�irc mcciiciV q)[,) ointmen s wiii not coun
tow,ircl flyc 12 wcci� Vcisc, Mcliuion ffly, is isc uncler fliis section inel...must begin within twelve
(12) months of the birth or adoption of the child. In the case where the child must remain in the
hospital longer than the mother, the leave must begin within twelve (12) months after the child
leaves the hospital.
LdigiNc eLmployees miist sAiou l provide rc isouw Nc notice., wVii6 is it is i.st thirty (30) days
written notice to human resources/payroll of their desire to take parental leave. Employees .'�I:f:.e
Fe iiiFeEl awy cl oosc to use their paid leave banks, such as sick leave or vacation.
If the employee is also eligible for FMLA leave, the pregnancy and parenting leave under this
section and FMLA leave shall run concurrently.
The employee is entitled to return to work in the same position and at the same rate of pay the
employee was receiving prior to commencement of the leave. Group insurance coverage will
remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave
Act, but the employee will be responsible for the entiFe cis floyce sli irc of flyc premium unless
otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on
an FMLA leave absence as well, the employer contributions toward insurance benefits will
continue during the FMLA leave absence.
REASONABLE PAID WORK TIME FOR NURSING MOTHERS
Nursing mothers will be provided reasonable paid break times to express milk for nursing her child
for one year after the child's birth. HUC will provide a room (other than a bathroom) as close as
possible to the employee's work area, that is shielded from view and free from intrusion from
coworkers and the public and includes access to an electrical outlet, where the nursing mother can
express milk in private.
REASONABLE ACCOMMODATIONS TO AN EMPLOYEE FOR HEALTH
CONDITIONS RELATING TO PREGNANCY
HUC will attempt to provide a female employee who requests reasonable accommodation with
the following for her health conditions related to her pregnancy or childbirth. yAliuliout i&ice of ,.
iiccnsccl Vic iifli c i rrc [,)rrovicler or cenid°iecl clou�,i:
• More frequent restroom, food and water breaks;
• Seating; nd/oi.
• Limits on lifting over 20 pounds
TeRI[,)OFHFY 4HHSf�FtO H �eSS StFeRHOI IS OF k8AHRIOI IS [)OSitiOR; SkOldd OBe be ava�kible
L40 ess We k HKORMO A Q ons in yse an unli e AA AP; H UC IW i I I efl#8,Llre i H H H � Btffiieti V e
I:eSpth:4 it) HFI a
AddltlonMly, nn employer aw provide rnswinble ncw)mmoWnt!wB, Indudin g, Na not Umited
to, tempornry aves or nbsence, motHricntion in Work schedule orjob issignments., seiting, more
Acquent or longer brenk periods nnd HmAs to) hNNy liffing to) nn employce ror henith conditions
reinted to) pregnincy or childbinh upon request, with the ndvice oki licensed hedth cIrc provider
or cordned douN, unless the enqdoyer demomstnaes the wommodntion would impose nn undue
h,irdship on the opomtkni orthe employees UsinessAn ncc(wdnnce vvhh sme NO no) enqdoyce
is required to) We n inve or nbsence for n pregnnncy nor nccept n pregnnncy wommodntion
An employer cp M! not dischmg, disciphne, pennhze, interibre With, or othervise reubte or
discriminnte ngodnst nn employce for nssening rensonnWe wommodntions pregnnncy rights or
remedies
SICK LEAVE
1. Sick leave shall be granted to all probationary and non -probationary employees at a rate of
eight (8) hours per month.
2. Sick leave may be granted for absence from duty due to personal illness, or for the illness of
an immediate family (See Definitions) member on the same terms the employee is able to use
sick leave benefits for their own illness, including appointments for necessary medical, dental
or eye care, legal quarantine, or brief emergency situation (not to exceed one day) in the
immediate family (See Definitions).
3. Sick leave cannot be accumulated beyond 720 hours. After the accumulation of 720 hours, a
payback of one-half of the amount over 720 hours shall be made annually on or about February
1. This will be deposited in the Health Care Savings Plan (HCSP).
4. Upon retirement or death before retirement, a payback of one-third of any unused sick leave
which has been accumulated shall be made. If the employee resigns or is dismissed, the above
payment shall not be made. In case of death during employment, the unused sick leave shall
be paid to his/her estate on the same percentage as above. This will be deposited in the Health
Care Savings Plan (HCSP).
5. Requests for sick leave consideration in case of other emergency situations may be brought to
the i::.k:ee.�(:*.� Manager or Supervisor.
6. A maximum of five days funeral leave may be allowed when necessary in the case of death in
the immediate family (See Definitions).
7. If an employee becomes ill and must stay home from work, he/she shall notify their Dk:eetof:;
Manager or Supervisor before their work day begins.
8. If an employee becomes ill during his/her regular work day, they shall notify their i::.k:ee.�of
Manager or Supervisor that it is necessary to leave due to illness.
9. Employees may be required to submit a medical certificate for any sick leave, at the discretion
of the i::.k:ee.�of:. Manager or Supervisor.
10. The use or claim of sick leave for apurpose not authorized may be cause for disciplinary action.
11. For the purpose of accumulating additional vacation or sick leave, an employee using earned
vacation or sick leave is considered to be in a paid or working status.
12. Employees that are injured while engaged in after hours' employment of others or while self
employed, shall not be covered under HUC's Sick Leave Policy, or Worker's Compensation
benefits.
13. An employee who is determined to be eligible for workers compensation benefits during
absence from duty shall receive such benefits pursuant to "Worker's Compensation" in the
Employee Handbook.
14. HUC shall comply with the Family and Medical Leave Act, the Minnesota Parental Leave Act
and the Americans with Disabilities Act.
15. Safety leave. Employees are authorized to use sick leave for reasonable absences for
themselves or immediate family (See Definitions) who are providing or receiving assistance
because they, or a relative, is a victim of sexual assault, domestic abuse, or stalking. Safety
leave for those listed, other than the employee and the employee's child, is limited to 160 hours
in any calendar year. After accrued sick leave has been exhausted, vacation leave may be used
upon approval of the General Manager, to the extent the employee is entitled to such leave.
TRAINING AND EDUCATION ASSISTANCE
HUC encourages its employees to seek individual and career development through job -related
training and education. HUC provides financial assistance for successful completion of qualifying
programs and courses. Tuition, registration fees and other course -related fees would be reimbursed
after successful completion of a course. To apply for education assistance, employees must submit
a request to their i::.k:ee.�.of: Manager, or Supervisor no later than five working days prior to
registration. The D FeeuoF Manager or Supervisor and the General Manager must approve the
course, seminar, or program. Only courses that are job -related and provide potential for career
advancement with HUC are eligible for reimbursement.
The following criteria must be met:
The maximum amount of reimbursement will be $6,000 per calendar year. If coursework
or tuition exceeds this amount, then the Dk:ee�oF of: General Manager will approach the
Commission to request a waiver. To request a waiver, the coursework must be directly
related to the employee's position within the company, or if the degree the employee is
seeking is beneficial to the company; in other words, it would be difficult to hire someone
who already has that degree.
Reimbursement is contingent on receiving a "pass" or minimum grade of "C".
Employee must study on their own time. Use of HUC computers is allowed in accordance
with the IT policy.
An employee must remain employed at HUC for twenty-four (24) calendar months after
completion of a course, or must repay HUC all reimbursements received for the course.
SMALL HAND TOOLS
HUC shall furnish the hand tools specified by the i: a..Fee.�of...(:).F Manager as necessary to perform the
employee's job duties. RUC will replace any small tools damaged or broken on the job. The
damaged hand tool must be turned into the employee's P�i..Fee.�(:*...(:)F Manager. It is the responsibility
of the employee to replace any missing hand tools.
HUTCHINSON UTILITIES COMMISSION
^I'�xP61Tti'°"
Board Action Form
Agenda Item: Exception Agreement between McLeod Cooperative Power and Hutchinson Utilities
Commission 0
Presenter: Dave
Agenda Item Type:
Time Requested (Minutes): 5
New Business
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
IND School District 0423 property located at 1440 South Grade Road SW was annexed
into the City in 2024 and became part of HUC's service territory. The property is
currently served by McLeod Cooperative Power and consists of a small shed and Green
house with a security light.
Due to the small load and the distance from HUC's electric infrastructure, Staff is
recommending to allow MCP to continue to serve the property as it is today under an
exception agreement.
As perspective, the neighboring property, L&P Supply of Hutchinson, is currently served
by McLeod Cooperative Power under an exception agreement made in 2018.
Attachments:
Exception agreement signed by MCP
Resolution No. 15775 Annexation Approval
BOARD ACTION REQUESTED:
Approve Exception Agreement
Fiscal Impact:
Included in current budget: Yes Budget Change: No
PROJECT SECTION:
Total Project Cost: Remaining Cost:
RECEIVED
By: OAH on October 10, 2024
RESOLUTION NO. 15775
RESOLUTION ACCEPTING PETITION AND APPROVING ANNEXATION UNDER ORDERLY
OA-I 197 BETWEEN CITY OF HUTCHINSON AND TOWNSHIP OF LYNN
WHEREAS, The City of,flutchinson and Township of Lynn are parties to an orderly annexation
agreement by the Municipal Boundary Adjustment Unit as OA- 1197; and
WHEREAS, in OA-1 197, the Town and the City mutually stated that the agreement set forth all the
conditions for annexation of the area designated for orderly annexation and that no consideration by the
Municipal Boundary of Adjustments is necessary, The Municipal Boundary Adjustment Unit may review and
comment but shall, within (30) day, order annexation in accordance with the terms and conditions of this
agreement, and
WHEREAS, petition for annexation was filed with the City of Hutchinson on July 29, 2024; and
WHEREAS, the petition was signed by 100% of the affected property owners; and
WHEREAS, the petition was presented to the City Planning Commission for their review and a public
hearing at a regular meeting held oil September 17, 2024; and
WHEREAS, the petition was presented to the City Council for their review at a regular meeting held on
September 24, 2024; and
WHEREAS, quantity of land included within the area described in the petition and bounded herein is
9.42 acres, more or less in size, no part of which is included within the limits of any other incorporated city;
WHEREAS, the land described is included in an existing orderly annexation agreement (OA- 1197).
WHEREAS, as a result of this annexation the population of the City of Hutchinson will not increase.
WHEREAS, the City of Hutchinson will remit property taxes to the Township of Lynn per agreement
OA-1 19T
NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA: That the City Council hereby determines that the annexation will be in the
best interest of the City and of the territory affected, that the territory described herein does abut upon the City
limits and is urban or suburban in character, or about to become so; and that none of said territory is now
included within tile limits of any incorporated city.
BE IT ALSO RESOLVED: That the Town and City state per agreement OA- 1197 that the agreement
sets forth all of the conditions for annexation of the area designated herein for orderly annexation and that no
consideration by the Municipal Boundary Adjustments is necessary. The Municipal Boundary Adjustment Unit
may review and comment but shall, within thirty (30) days, order annexation in accordance with the terms and
conditions of this agreement.
BE IT FUTHER RESOLVED: Any property annexed into the City of Hutchinson is zoned R- I Low'
Density Residential District per Hutchinson City Code Section 154.041, until an amendment to the zoning
ordinance shall place annexed land into a different zoning district.
BE IT FUTHER RESOLVED: 'I"hatthe following described property in Exhibit A is hereby annexed to
the City of Hutchinson, Minnesota, the same as if it had originally been made a part thereof:
ADOPTED BY THE HUTCHINSON CITY COUNTIL THIS 24r" DAY OF SEPTEMBER 2024.
ATTESTr.
mm
Gary T I? cier
M- new Jaunic
Ci�'�J, Jaulili"'Wvro`r Mayor
THIS INSTRUMENT DRAFTED BY:
City of Hutchinson
I I I Hassan St SE
Hutchinson, MN 55350
320-587-5151
1:V4 0 111 k ff-1
DESCRIPTION OF AREA TO BE....... ANNEXED INTO THE CITY OF HUTCHINSON, MN
...
The North 554.00 feet of the West 741.00 feet (as measured perpendicular to and parallel with the
north and west lines) of the East Half of the Northeast Quarter of Section 11, Township 116, Range 30,
McLeod County, Minnesota, Except land already within the City.
This tract contains 9.42 acres and is subject to any and all easements of record.
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EXCEPTION AGREEMENT BETWEEN MCLEOD
COOPERATIVE POWER ASSOCIATION AND HUTCHINSON
UTILITIES COMMISSION
THIS AGREEMENT, made this day of , 2025, by and between
MCLEOD COOPERATIVE POWER ASSOCIATION, a corporation organized under the laws of
State of Minnesota (hereinafter referred to as "the Cooperative") and HUTCHINSON UTILITIES
COMMISSION a municipal corporation organized under the laws of State of Minnesota, by its
CITY OF HUTCHINSON (hereinafter referred to as "HUC'), individually or collectively referred
to as a "Party" or "Parties".
RECITALS
WHEREAS, the Cooperative and HUC each have electric service areas assigned by the
Minnesota Public Utilities Commission in which the Parties have exclusive rights to provide electric
service to customers within their respective territories; AND
WHEREAS, the Cooperative is currently serving a commercial customer, IND School District
0423, 1440 South Grade Road SW, Hutchinson, Minnesota ("Customer") within the HUC'sservice
territory; AND
WHEREAS, the Parties have come to a mutual agreement that will allow the Cooperative to
continue to provide electric service by exception to the Customer's premises within the exception
area.
NOW, THEREFORE, in consideration of the promises exchanged herein, the Parties agree as
follows:
1. Scope of Agreement: The scope of this agreement is limited to residential electric service
within the exception area specifically identified on Attachment 1
2. Reservation of Rights: Except as specifically set forth herein, this Agreement does not
modify or limit the legal rights of any Party.
3. No Precedent: The Parties recognize that this agreement is the result of negotiations
between the Parties and does not represent any binding or legal precedent on any party in
any other matter.
4. Agreement Drafted Jointly: The Parties agree that none of the Parties shall be deemed
solely responsible for drafting all or any portion of this Agreement, and in the event of a
dispute, responsibilities for any ambiguities arising from any provision of this Agreement
shall be shared equally among the Parties.
5. Effective Date: The effective date of this Agreement is the date upon which the Agreement
has been signed by a duly appointed representative of both Parties.
6. End Date: The Exception Agreement is with the current property owner and the current use
of the property as it is today. HUC reserves the right to service the property upon change in
ownership and/or change in use of the property.
7. Notice: Any notice permitted or required by this Agreement shall be made in writing and
personally served or mailed (postage prepaid, return receipt requested) and shall be effective
upon the date of personal service, or if by mail, upon the date of receipt.
IN WITNESS WHEREOF, the Parties hereto have caused the Agreement to be executed as of
the day and year first above written and the Parties agree to take such additional steps and actions
including execution of such instrument and other documents as are reasonably necessary to
effectuate the expressions hereby.
MCLEOD COOPERATIVE POWER ASSOCIATION
J2---11
By:
Title: CEO
Date: 4/28/2025
HUTCHINSON UTILITIES COMMISSION
By:
Title:
Date:
By:
Title:
Date
HUTCHINSON UTILITIES COMMISSION
^I'�xP61Tti'°"
Board Action Form
Agenda Item: Hutchinson Substation - Circuit Breaker Change Order #1
Presenter: Dan L.
Agenda Item Type:
Time Requested (Minutes): 5
New Business
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Change order issued to Border States Electric to add metering CT's to two of the 72.5kV
Siemens circuit breakers for the Hutchinson Substation project.
Original contract price: $760,936.17
Change order amount: $41,925.00
Attachments:
Change Order #1
May 2025
BOARD ACTION REQUESTED:
Approve Change Order #1 to Border States Electric for the addition of circuit breaker
metering CT's.
Fiscal Impact:
Included in current budget: Budget Change:
PROJECT SECTION:
Total Project Cost: Remaining Cost:
F rI MIIHB a4 f UKTRACI
C10I I P ( NdI GO NI lMI[H F_
Date of Issuance: May 6, 2025 Effective Date: May 6, 2025
Change Order
No. 1
Project: Furnishing 115 kV & 69 kV Breakers
Owner: Hutchinson Utilities Commission Owner's Contract No.: NA
Engineer: DGR Engineering Date of Contract: March 13, 2024
Contractor: Border States Electric Engineer's Project No.: 428507
The Contract Documents are modified as follows upon execution of this Change Order:
Description: Add Metering CTs to (2) of the 72.5 kV breakers with the following specs: 1-3-5 bushings Z, (3)
metering CTs, 1200:5 MR — 0.15 SB 1.8 metering accuracy, RF = 2.0
Attachments (list documents supporting change): BSE Order Confirmation — Order 4 39362192
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: Original Contract Times: ® Working Days ❑ Calendar Days
69 kV Delivery Date (days or date): 74-84 Weeks
$ 760,936.17 115 kV Delivery Date (days or date): 95-107 Weeks
[Iaerease] [Deer —ease] from Previously Approved
Change Orders No. to No.
$ 0.00
Contract Price Prior to this Change Order:
$ 760,936.17
[Increase] [] of this Change Order:
$ 41,925.00
Contract Price Incorporating this Change Order:
$ 802,861.17
[Increase] [Decrease] from Previously Approved Change Orders
No. to No.
69 kV Delivery Date (days or date):
NA
115 kV Delivery Date (days or date):
NA
Contract Times Prior to this Change Order:
69 kV Delivery Date (days or date):
74-84 Weeks
115 kV Delivery Date (days or date):
95-107 Weeks
[Iaer-ease] [] of this Change Order:
69 kV Delivery Date (days or date):
NA
115 kV Delivery Date (days or date):
NA
Contract Times with all Approved Change Orders:
69 kV Delivery Date (days or date): 74-84 Weeks
115 kV Delivery Date (days or date): 95-107 Weeks
COMMENDED: ACCEPTED:
1
By: r���a _./ �..., rl� L' By:
Engineer (Authorized Signature) Owner (Authorized Signature)
Print: Alex Richter, P.E. Print:
Title: Project Manager Title:
Date: 5/14/2025 Date:
Approved by Funding Agency (if applicable):
By: Date:
Print: Title:
By:
ACCEPTED:
Z_/t 7e�
Print:
Contractor (Authorized Signature)
Luke Meier
Title:
Grid Solutions Project Manager
Date:
May 14th, 2025
EJCDC C-941 Change Order
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.
Page 1 of 1
BORDER
STATES
Border States - STIR
2400 38th Street South
Fargo ND 58104
Phone: 701-293-5834
HUTCHINSON UTILITIES -SUBSTATION
JOB -SUBSTATION
225 MICHIGAN ST SE
HUTCHINSON MN 55350-1905
Order Confirmation Page: 1 of 2
Order Type: Sales Order Order #: 39362192
Sold -to Acct #: 5004
Created On: 04/16/2024
PO No: 428507
Payment Terms: NET 25TH PROX (31)
Created By: I iike RiAnIph Wa Meier
Tel No: 763-497-6801
Fax No:
Ship -to:
HUTCHINSON UTILITIES -SUBSTATION
JOB -SUBSTATION
10 GARDEN RD NE
HUTCHINSON MN 55350
Order Note:
SEE ATTACHED PROPOSAL DOCUMENTATION FOR FURTHER CLARIFICATION ON APPLICABLE TERMS.
Cust Item Item Material Quantity
MFG - Description
Price Per UoM Value
000010 3 EA 71,965.96 / 1 EA 215,897.88
- SPS2#72.5#40#3000#3PST 69KV BREAKER
Description:
#69kV nominal voltage
#40kA maximum symmetrical interrupting capability
#3000A maximum continuous current
#Capable of -40#C operation without tank heaters
#73 inch creep porcelain bushings rated 350kV BIL @ 3300 feet ASL
#3-cycle, 60Hz, spring -spring operated
#Gang Operation, Frame mounted outdoor Circuit Breaker
#Bushing Current Transformers (total 12 BCT#s):
Bushings 1-3-5: (6) 1200:5 MR C800 relay accuracy, 0.3131.8 Metering Acc RF 2.5
Bushings 2-4-6: (6) 1200:5 MR C800 relay accuracy, 0.3131.8 Metering Acc RF 2.5
Expected Delivery Date: 05/15/2025
000020 4 EA 79,189.36 / 1 EA 316,757.44
- SPS2S#145#40#3000#3PST 138KV BREAKER
Description:
#138kV nominal voltage
#40kA maximum symmetrical interrupting capability
#3000A maximum continuous current
#Capable of -30#C operation without tank heaters, equipped with tank heaters for -40C operation
#131 inch creep porcelain bushings rated 650kV BIL @ 3300 feet ASL
#3-cycle, 60Hz, spring -spring operated
#Gang Operation, Frame mounted outdoor Circuit Breaker
#Bushing Current Transformers (total 12 BCT#s):
Bushings 1-3-5: (6) 2000:5 MR C800 relay accuracy, 0.3131.8 Metering Acc RF 2.0
Bushings 2-4-6: (6) 2000:5 MR C800 relay accuracy, 0.3131.8 Metering Acc RF 2.0
Expected Delivery Date: 05/15/2025
000030 1 EA 228,280.85 / 1 EA 228,280.85
- 30% PROGRESS PAYMENT (DUE AT ORDER)
Expected Delivery Date: 05/01/2025
Border States - STIR
2400 38th Street South
Fargo ND 58104
Phone: 701-293-5834
Cust Item Item Material Quantity
MFG - Description
Order Confirmation Page: 2 of 2
Order Type: Sales Order Order #: 39362192
Sold -to Acct #: 5004
Price Per UoM Value
000050 1 EA 41,925.00 / 1 EA 41,925.00
- SPS2#72.5#40#3000#3PST CT ADDITION
Increase the BCT quantity on (2) of the breakers to a total of 15 BCT#s. Add to Bushings 1-3-5: (3) 1200MR
0.15SB1.8 Metering Acc RF 2.0
Addition of 3 CT's per 69KV breaker
CT's per GRE specification
5/2/2025 Per Alex Richter (DGR) we're to update (2) of the 69KV breakers.
Expected Delivery Date: 05/01/2025
Form of Payment Date
To access Border States Terms and Conditions of Sale, please go to
https://www.borderstates.com
The taxes calculated for this order are estimates only and
will be finalized at the time of invoice in accordance with
the material purchased, quantity and delivery location.
Total $
802,861.17
State Tax $
6.875 %
55,196.70
County Tax $
0.000 %
0.00
Local Tax $
0.000 %
0.00
Other Tax1 $
0.000 %
0.00
Other Tax2 $
0.000 %
0.00
Other Tax3 $
0.000 %
0.00
Tax subtotal $
55,196.70
Net Amount $
858,057.87
Amount
All clerical errors contained herein are subject to correction. In the event of any cost or price increases from
manufacturers or other suppliers, caused by, but not limited to, currency fluctuations, raw material or labor
prices, fuel or transportation cost increases, and any import tariffs, taxes, fees, or surcharges, Border States
reserves the exclusive right to change its pricing at the time of shipping and will provide notice of any such
change to its customers prior to costs being incurred.
HUTCHINSON UTILITIES COMMISSION
^I'xP61Tti'°"
Board Action Form
Agenda Item: Approve Capacity Confirmation Agreement with NextEra Energy Marketing
Presenter: Jeremy Carter
Agenda Item Type:
Time Requested (Minutes): 5
New Business
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
HUC and NextEra Energy Marketing LLC (NEM) are looking to enter into a capacity
agreement for HUC's available capacity that comes up starting June 1, 2030. This
agreement would be for a 5 year term (PY 2030/2031-2034/2035) with a price at
minimum of $6.90/kW-Month.
In the course of NEM consummating a final agreement with their counter -party, if the
price is higher than $6.90/kW-Month, either a revised agreement or an addendum to this
agreement will come back before the board for approval.
If the price proposal comes back lower than $6.90/kW-Month, further consideration on
executing a revised agreement will be reviewed at that time.
Staff is recommending the commission approve the capacity confirmation agreement
with a minimum contract price that needs to be achieved of $6.90kW-Month.
BOARD ACTION REQUESTED:
Approve Capacity Confirmation Agreement
Fiscal Impact: $3,312,000 Annually
Included in current budget: Yes Budget Change:
PROJECT SECTION:
Total Project Cost: Remaining Cost:
CAPACITY CONFIRMATION AGREEMENT
This Capacity Confirmation ("Confirmation") shall confirm the terms of the transaction
("Transaction") agreed to on May 29, 2025, between NextEra Energy Marketing, LLC ("Buyer" or "NEM")
and Hutchinson Utilities Commission ("Seller" or "HUC"), with respect to the purchase and sale of the
Product defined below (HUC and NEM collectively, the "Parties").
The terms and conditions contained in the Master Power Purchase and Sale Agreement, Version
2.1 (modified 4/25/00) (` EEI") (the "Master Agreement"), as supplemented and amended by the terms of
the Attachment to Confirmation attached hereto, are hereby incorporated by reference into this
Confirmation, and this Confirmation shall be governed by and subject to the terms and conditions of such
Master Agreement as so supplemented and amended. Any inconsistencies between the terms of the Master
Agreement and the terms of this Confirmation shall be resolved in favor of this Confirmation solely for
purposes of this Transaction.
Capitalized terms not defined herein shall have the meanings set forth in the Master Agreement or
the MISO Documents, as applicable.
The terms of the Transaction are as follows:
Seller: HUC
Buyer: NEM
Product: Zonal Resource Credits ("ZRCs"), as defined in the MISO Documents. ZRCs
shall be sourced from a capacity resource located in Local Resource Zone 1, as
defined in the MISO Documents.
For the avoidance of doubt, one ZRC shall represent one megawatt ("MW") of
Seasonal Accredited Capacity ("Capacity"), as defined in the MISO Documents.
"MISO Documents" means the MidContinent Independent System Operator, Inc.'s
("MISO") (1) Open Access Transmission, Energy and Operating Reserve Markets
Tariff ("ASM Tariff'), as filed with the Federal Energy Regulatory Commission
("FERC") and as may be amended from time to time; and (ii) the MISO Business
Practice Manuals, as the same may be amended from time to time. In the event of
any inconsistency in the MISO Documents, the ASM Tariff shall prevail.
Delivery Period: June 1, 2030 through and including May 31, 2035 (each such June -May annual
period within the Delivery Period, a "Planning Year" or "PY").
Transaction
Contingency: The effectiveness of this Transaction is contingent on NEM's delivery of written
notice to HUC, substantially in the form of Exhibit A attached hereto, that NEM
has consummated its supporting transaction by 5:00 p.m. Eastern Prevailing Time
on June 30, 2025, and that NEM wishes to consummate the Transaction
("Transaction Effectiveness Notice"). The Transaction Effectiveness Notice shall
be provided by facsimile to 320-587-4721 or by electronic mail to
j carter@hutchinsommn.gov.
Page I of 9
This Transaction shall be null and void and of no effect if a Transaction
Effectiveness Notice is not delivered to HUC as set forth above.
Contract Quantijy and
Contract Price:
Contract Quantity
Local
Contract
Planning Year
(MW or # of
Resource Zone
Price ($ per KW-
Total PY
ZRCs)
("LRZ")
Month)
Contract Price ($)
PY 2030/2031 through
40
LRZ 1
$6.90
$3,312,000
PY 2034/2035
Summer, Fall, Winter and
Spring Seasons*
*"Each as defined in the MISO Documents.
Delivery and Receipt: Seller shall electronically deliver or cause to be delivered the Contract Quantity
to Buyer in equal amounts for each season (Summer, Fall, Winter and Spring), as
defined by MISO, by submitting the appropriate transaction(s) in MISO's Module
E capacity tracking system, or any successor system ("MECT"). Buyer shall
confirm the appropriate transaction(s) submitted by Seller in the MECT. Seller
shall electronically deliver or cause to be delivered to Buyer the Contract Quantity
for all months of each Season in the Planning Year by the later of. (1) ten (10)
Business Days prior to the date by which Fixed Resource Adequacy Plans (as
defined in the MISO Documents) must be submitted to MISO for such Planning
Year, or (ii) the date on which the MECT becomes available for the submission
and confirmation of transactions for such Planning Year (the "Transfer Deadline").
Payment Terms: The payment amount for each month shall equal:
• the Contract Price ($/kW -Month), times
• The Contract Quantity, times
• 1000 (for kW to MW conversion).
Seller shall deliver settlement statements/invoices to Buyer on a monthly basis
after the end of each calendar month during the Delivery Period. Invoicing and
payment timing shall be in accordance with Article VI of the Master Agreement.
Failure to Deliver
and/or Receive. In the event that, for any Planning Year, Seller fails to deliver all or a portion of
the Contract Quantity, or Buyer fails to receive all or portion of the Contract
Quantity, by the Transfer Deadline, then a non-performance payment ("Non -
Performance Pam") shall be calculated as follows:
(1) For each Season, a payment amount shall be calculated ("Seasonal
Payment Amount") equal to (1) the Contract Price minus the Replacement
Price, multiplied by (ii) 1000, multiplied by (iii) the undelivered Contract
Quantity.
Page 2 of 9
With respect to both Parties:
"Replacement Price" means, for each applicable Season
of the Planning Year, (1) the Auction Clearing Price
("ACP") for Capacity, stated in $/kW -Month, for Local
Resource Zone I or, if Seller/Buyer is unable to
sell/purchase Capacity to replace the Capacity not
received/delivered by the other Party at the ACP for Local
Resource Zone 1, (ii) the price, stated in $/kW -Month,
that Seller/Buyer, acting in a commercially reasonable
manner, is able to ascertain from other bona fide third -
party offers to buy/sell the Capacity not
received/delivered by the other Party. Notwithstanding
any other provision herein, neither Party shall be required
to enter into a replacement transaction(s) in order to
determine Replacement Price.
(ii) The Non -Performance Payment for the affected Planning Year shall equal
the sum of all Seasonal Payment Amounts calculated for such Planning
Year. If the Non -Performance Payment is positive, Buyer shall pay Seller
the Non -Performance Payment, and if the Non -Performance Payment is
negative, then Seller shall pay Buyer the absolute value of the Non -
Performance Payment. The Non -Performance Payment shall be paid by
the applicable Party to the other Party no later than ten (10) days after the
completion of the PRA for the applicable Planning Year, such payment to
be made in accordance with the wire transfer instructions set forth in the
Master Agreement.
Change in
Applicable Law: If, after the Trade Date, there occurs a change in MISO Documents or their
application, or there otherwise occurs a change in applicable law or regulation (any
such change, a "Change in Law"), and such Change in Law changes the transfer
and sale procedure set forth in this Agreement such that the implementation of this
Agreement becomes impossible or impracticable, then the Parties shall negotiate
in good faith in an attempt to amend this Confirmation to accommodate such
Change in Law. Any such amendment shall reflect, as closely as possible, the
intent and substance of the economic bargain reached by the Parties prior to such
change.
Mitigation: Each Party covenants that it will use commercially reasonable efforts to minimize
any damages it may incur as a result of the other Party's performance or non-
performance of this Confirmation; provided, however, that neither Party shall be
required to utilize or change its utilization of its owned or controlled assets,
including, without limitation, contractual assets, or market positions to minimize
or mitigate any damages arising out of or related to this Confirmation if doing so
would be to the detriment of such Party.
[Signatures follow]
Page 3 of 9
Hutchinson Utilities Commission NextEra Energy Marketing, LLC
By: _
Date:
By: _
Date:
Name: Name:
Title: Title:
Page 4 of 9
ATTACHMENT TO CONFIRMATION
A. Contact Information:
Name: NextEra Energy Marketing, LLC Name: Hutchinson Utilities Commission ("Seller" or
(`Buyer„ or " Part• ") " Party")
All Notices:
Street: 700 Universe Blvd.
City/State: Juno Beach, FL Zip: 33408
Attn: Contracts/Legal Department
Email: NEMLegal@nee.com
Facsimile: (561) 625-7504
Duns: NextEra Energy Marketing, LLC: 05-448-
1341
Federal Tax ID Number: 59-2576416
Invoices:
Attn: Manager, NEM Accounting
Phone: (561) 304-5830
Facsimile: (561) 625-7651
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Confirmations:
Attn: Confirmation Desk
Phone: (561) 691-2488
Facsimile: (561) 625-7517
Email: NextEra.Confirmations@
NextEraEnergy.com
Scheduling:
Attn: Scheduling Desk
Phone: (561) 625-7100
Facsimile: (561) 625-7604
Pam:
Attn: Manager, NEM Accounting
Phone: (561) 304-5830
Facsimile: (561) 625-7663
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All Notices:
Street: 225 Michigan St. SE
City/State: Hutchinson, MN ZIP: 55350
Attn: HUC General Manager
Phone: (320) 587-4746
Facsimile: (320) 587-4721
Email: jcarter@hutchinsommn.gov
Duns: 154439301
Federal Tax ID Number: 41-6005251
Invoices:
Attn: HUC Business Manager
Phone: (320) 234-0512
Facsimile: (320) 587-4721
jmartig('O/hutchinsonmn.gov
Confirmations:
Attn: HUC System Control
Phone: (320) 234-0541
Facsimile: (320) 234-7743
E-mail: control@hutchinsommn.gov;
lweerts('O/hutchinsonmn.gov
Page 5 of 9
Scheduling:
Attn: HUC System Control
Phone: (320) 234-0541
Facsimile: (320) 234-7743
E-mail: control@hutchinsommn.gov;
lweerts('O/hutchinsonmn.gov
Pam:
Attn: HUC Business Manager
Phone: (320) 234-0512
Facsimile: (320) 587-4721
jmartig('O/hutchinsonmn.gov
Wire Transfer:
Pay: Bank of America
For the Account of: NextEra Energy Marketing,
LLC
Account No.: 3751227650
Fed. ABA No.: 0260-0959-3
ACH Transfer:
Pay: Bank of America
For the Account of: NextEra Energy Marketing,
LLC
Account No.: 3751227650
Fed. ABA No.: 1110-0001-2
Credit and Collections:
Attn: Credit Manager
Phone: (561) 304-2488
Facsimile: n/a
Email: DL-Credit-Underwriting-Team�ci)fpl.com
With additional Notices of an Event of Default or
Potential Event of Default to:
Attn: Contracts/Legal Department
Facsimile: (561) 625-7504
Email: NEMLegal@nee.com
Article Two
Transaction Terms and Conditions
Article Four
Remedies for Failure
to Deliver or Receive
Article Five
Events of Default; Remedies
Article 8
Credit and Collateral Requirements
Wire Transfer:
Pay: Citizens Bank & Trust Co.
Account Name: Hutchinson Utilities Commission
Account No. 000086
ABA/Routing No.: 091-901-862
ACH Pam:
Pay: Citizens Bank & Trust Co.
Account Name: Hutchinson Utilities Commission
Account No.: 000086
ABA/Routing No.: 091-901-862
Credit and Collections:
Attn: HUC Business Manager
Phone: (320) 234-0512
Facsimile: (320) 587-4721
Email: jmartig@hutchinsommn.gov
With additional Notices of an Event of Default or
Potential Event of Default to:
Attn: HUC General Manager
Phone: (320) 587-4746
Facsimile: (320) 587-4721
E-Mail: jcarter@hutchinsommn.gov
B. Cover Sheet Elections
❑x Optional provision in Section 2.4. If not checked, inapplicable.
❑x Accelerated Payment of Damages. If not checked, inapplicable.
5.6 Closeout Setoff
❑ Option A (Applicable if no other selection is made.)
❑x Option B (as amended pursuant to Section C)
❑ Option C (No Setoff)
8.1 Party A Credit Protection:
(a) Financial Information:
❑x Option A
(b) Credit Assurances:
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❑x Applicable
(c) Collateral Threshold:
❑x Not Applicable
(d) Downgrade Event:
❑x Not Applicable
(e) Guarantor for Party B: N/A
8.2 Party B Credit Protection:
(a) Financial Information:
❑x Option B, NextEra Energy, Inc.
(b) Credit Assurances:
❑x Applicable
(c) Collateral Threshold:
❑x Not Applicable
(d) Downgrade Event:
❑x Not Applicable
(e) Guarantor for Party A: N/A
Article 10
Confidentiality ❑x Confidentiality Applicable If not checked, inapplicable.
C. Special Provisions
1. REPRESENTATIONS AND WARRANTIES. Each Party represents and warrants to the other Party as of
the Trade Date that (A) it constitutes an "eligible contract participant" as such term is defined in the Commodity
Exchange Act, as amended (7 U.S.C.A. Section Ia(18); (B) the other party to this Transaction (i) is not acting as a
fiduciary or financial, investment or commodity trading advisor for it, and (ii) has not given to it (directly or indirectly
through any other person) any assurance, guaranty or representation whatsoever as to the merits (either legal,
regulatory, tax, financial, accounting or otherwise) of this Transaction or the expected performance or result of this
Transaction; and (D) in connection with the negotiation and execution of this Transaction, (i) it is acting as a principal
(and not as an agent or in any other capacity, fiduciary or otherwise), (ii) it is not relying upon any advice, counsel or
representations (whether written or oral) of the other party other than the representations expressly set forth in this
Transaction, (iii) it has made and will make its own decisions regarding the entering into of this Transaction based
upon its own judgment and upon the advice from such professional advisors as it deemed, or will deem, necessary to
consult, (iv) all of its decisions regarding this Transaction have been the result of arm's length negotiations between
the Parties, and (v) it has a full understanding of all the terms, conditions and risks (economic and otherwise) of this
Transaction, and it is capable of assuming and willing to assume (financially and otherwise) those risks.
In addition, each Party represents and warrants to the other Party as of the Trade Date that: (A) it has obtained
all governmental authorizations, regulatory authorizations, licenses, registrations, certifications, permits and
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qualifications necessary for it to legally perform its obligations under this Confirmation; (B) the execution, delivery
and performance of this Transaction and Confirmation are within its powers, have been duly authorized by all
necessary action and do not violate any of the terms and conditions in its governing documents, any contracts to which
it is a party or any law, rule, regulation, order or the like applicable to it; and (C) this Confirmation constitutes its
legally valid and binding obligation enforceable against it in accordance with its terms.
2. NETTING OF PAYMENTS. Each Party payable or owing to the other Party ("Y") under this Confirmation
or any other agreement any amounts payable ("X") shall have the right to set-off against and deduct from any amounts
or owing to X by Y under this Confirmation or any other agreement on the same date.
3. SETOFF. Upon the designation or deemed designation of an Early Termination Date, in addition to and not
in limitation of any other right or remedy under applicable law, the Party ("X") other than the Defaulting Party, may
without prior notice to any person set off any amounts or obligations (whether or not arising under this Agreement)
owed by the Defaulting Party or Affected Party (in either case "Y") to X or any Affiliate of X against any amounts or
obligations (whether or not arising under this Agreement) owed by X or any Affiliate of X to Y and, for this purpose,
may convert one currency into another at a market rate determined reasonably and in good faith by X. If any sum or
obligation is unascertained, X may in good faith estimate that sum or obligation and set-off in respect of that estimate,
subject to X or Y, as the case may be, accounting to the other Party when such sum or obligation is ascertained. This
Section 3 shall be not be construed to create a charge or other security interest.
4. CONFIDENTIALITY. The terms of this Transaction and all documents relating to this Confirmation, and
any information made available by one Party to the other Party with respect to this Transaction is confidential and
shall not be disclosed to any third party (nor shall any public announcement be made by either Party), except for such
information (1) as may become generally available to the public, (2) as may be required or appropriate in response to
any summons, subpoena, or otherwise in connection with any litigation or to comply with any applicable law, order,
regulation, ruling or accounting disclosure rule or standard (subject to the succeeding paragraph), (3) as may be
obtained from a non -confidential source that disclosed such information in a manner that did not violate its obligations
to the non -disclosing Party, in making such disclosure, or (4) as may be furnished to the disclosing Party's Affiliates,
and to each of such person's auditors, attorneys, advisors or lenders which are required to keep the information that is
disclosed in confidence.
NEM acknowledges that HUC is a public entity and is required to comply with the provisions of any
applicable open meeting and public records disclosure laws regarding disclosure of the pricing terms and other
terms of this Confirmation; provided, however, HUC shall use good faith efforts to ensure that all confidential
information is kept confidential to the extent possible in accordance with such laws and any exemptions to
disclosure therein.
5. GOVERNING LAW. This Confirmation (i) shall be governed by, interpreted and construed in accordance
with the laws of the State of New York (without regard to any otherwise applicable principles of conflicts of laws,
other than Section 5-1401 of the New York General Obligations Law, which provision will apply); and (ii) shall be
binding upon and inure to the benefit of the parties and their respective successors and (effective upon scheduled
delivery day) permitted assigns.
6. LIMITATION OF LIABILITY. NO PARTY SHALL BE REQUIRED TO PAY SPECIAL, EXEMPLARY,
PUNITIVE, INCIDENTAL, CONSEQUENTIAL OR INDIRECT DAMAGES (WHETHER OR NOT ARISING
FROM A PARTY'S NEGLIGENCE) TO THE OTHER PARTY, EXCEPT TO THE EXTENT THAT THE
PAYMENTS REQUIRED TO BE MADE PURSUANT TO THE TERMS OF THE TRANSACTION ARE DEEMED
TO BE SUCH DAMAGES. IF AND TO THE EXTENT ANY PAYMENT MADE PURSUANT TO THE
TRANSACTION IS DEEMED TO CONSTITUTE LIQUIDATED DAMAGES, THE PARTIES ACKNOWLEDGE
AND AGREE THAT DAMAGES ARE DIFFICULT OR IMPOSSIBLE TO DETERMINE AND THAT SUCH
PAYMENT CONSTITUTES A REASONABLE APPROXIMATION OF THE AMOUNT OF SUCH DAMAGES,
AND NOT A PENALTY.
Page 8 of 9
EXHIBIT A
[Date], 2025
Via Electronic Mail
ATTN: Jeremy Carter
Hutchinson Utilities Commission
225 Michigan Street, SE
Hutchinson, MN 55350
jcarter@hutchinsommn.gov
Subject: Master Power Purchase and Sale Agreement Confirmation between NextEra Energy
Marketing, LLC and Hutchinson Utilities Commission dated May 29, 2025 ("2025 Capacity
Confirmation"): Notice of Transaction Effectiveness
Dear Mr. Carter:
Pursuant to the "Transaction Contingency" section of the above -referenced 2025 Capacity
Confirmation, NextEra Energy Marketing, LLC ("NEM") hereby provides written notice to Hutchinson
Utilities Commission that NEM has consummated its supporting transaction, and that, accordingly, the
Transaction memorialized in the 2025 Capacity Confirmation is hereby effective.
Very truly yours,
NextEra Energy Marketing, LLC
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