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07-08-2025HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JLTLY 8, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Chad Czmowski and Dave Sebesta. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15880 — Resolution Accepting $25,788.71 Donation from Hutchinson Huskies to the Parks Department for Grandstand Project at Veterans Memorial Field Motion by Czmowski, second by Sebesta, to approve Resolution No. 15880. Motion carried unanimously. Matt Jaunich noted that the grandstand project is essentially complete from the City's standpoint. A financial report will be provided to the Council at a later date. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Council Workshop of June 24, 2025 (b) Regular Meeting of June 24, 2025 Motion by May, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of PFAS Source Identification and Reduction Grant Agreement CITY COUNCIL MINUTES July 8, 2025 (b) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church September 13-14, 2025 (c) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church September 13-14, 2025 (d) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association September 13, 2025 (e) Consideration for Approval of Resolution No. 15881 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Electrical and Installation Work for Robert's Park Complex Lighting Project (f) Consideration for Approval of Resolution No.15882 —Resolution for Authorization to Execute MnDOT Grant Agreement for Airport Improvement (Multi -Bay Hangar) (g) Consideration for Approval of Resolution No. 15883 — Resolution to Approve Traffic Control Signal (Stop Sign at Hilltop Drive NE and Garden Road NE) (h) Claims, Appropriations and Contract Payments — Register A Item 7(e) was pulled for separate discussion. Motion by Czmowski, second by May, to approve Consent Agenda I with the exception of Item 7(e). Motion carried unanimously. Item 7(e) — Matt Jaunich noted that the plans and specifications were distributed to the Council prior to the meeting and have been distributed this evening. Motion by Czmowski, second by Burley, to approve Item 7(e). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Burley, second by May, with Forcier and Czmowski abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-856 — AN ORDINANCE FOR THE SALE OF MUNICIPALLY -OWNED PROPERTY TO BONNEVILLE LAND AND CATTLE, LLC 2 CITY COUNCIL MINUTES July 8, 2025 Matt Jaunich explained that the first reading of this ordinance was held at the last Council meeting and no changes have been made to it. The ordinance is necessary for the City to sell municipally - owned land behind the former Sorensen Rental facility. Motion by May, second by Czmowski, to approve second reading and adoption of Ordinance No. 25- 856. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY 2024 COMPREHENSIVE FINANCIAL REPORT Justin Juergensen, Assistant Finance Director, presented before the Council. Mr. Juergensen noted that a workshop was held prior to the Council meeting where the 2024 comprehensive financial report was reviewed in more detail by the City's auditor. The audited financial report will be posted on the City's website, and the summary financial statements will be published in the official newspaper. Abby Schmidt from the City's auditing firm, Abdo, presented before the Council. Ms. Schmidt noted that the auditing firm has issued an unmodified opinion with no instances of noncompliance. Mr. Jaunich noted that the city is fiscally healthy. Motion by Burley, second by May, to approve 2024 comprehensive financial report. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) Hutchinson Utilities Commission Minutes from April 30, 2025 and May 28, 2025 b) Hutchinson Public Library Board Minutes from May 18, 2025 c) Liquor Hutch Quarterly Report d) City of Hutchinson 2024 General Fund Financial Results MISCELLANEOUS 12. STAFF UPDATES Mike Stifter — Mr. Stifter provided an update on the Hassan Street project, which is scheduled to be paved early next week. He also noted that sub -cutting began on Dale Street today. Both projects should wrap up in early August. The Sustainability Advisory Board should start meeting again in September. Mike Schumann — Mr. Schumann noted that former firefighter John Reynolds passed away and his funeral is this week. Mr. Reynolds served as a firefighter for 23 years. Mr. Schumann also noted that a popup splashpad is occurring this Saturday at Firemen's Park from 1:00-4:00p.m. Lastly, he noted that firefighter recruitment is currently occurring. Matt Jaunich — Mr. Jaunich reminded the Council of the Strategic Planning Session scheduled for 4:00 p.m. on July 22, 2025. He also noted that the CGMC is holding a regional meeting on August 7, 2025, CITY COUNCIL MINUTES July 8, 2025 in Willmar if any council members are interested in attending. 13. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski provided an update from the EDA Board noting that the Hotel Jorgenson project is moving along. He also announced that there is a vacancy to fill on the EDA Board. Mayor Forcier — Mayor Forcier noted that some damage was done to airport buildings from the last storm. He reiterated that the EDA Board has a vacancy and the board is recommending that Anthony Hanson fill that vacancy. Mr. Hanson's appointment will be on the next Council agenda. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 5:50 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator 11