Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
cp07-22-25
ONE oft HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 22, 2025 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 22, 2025, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Strategic Planning Session Matthew Jaunic rty Administrator C DATED: July 17, 2025 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DULY 22, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Bethlehem United Methodist (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Council Workshop of July 8, 2025 (b) Regular Meeting of July 8, 2025 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval to Purchase Bag Film (b) Consideration for Approval of City of Hutchinson Data Practices Policies (c) Consideration for Approval of Space Needs Study on the Hutchinson City Center (d) Consideration for Approval of Resolution No. 15885 - Resolution Regarding the Administration of the Minnesota Wetland Conservation Act CITY COUNCIL AGENDA -July 22, 2025 (e) Consideration for Approval of Resolution No. 15886 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Tattoo Establishment in a C-3 Zoning District Located at 146 Franklin Street SW With Favorable Planning Commission Recommendation (f) Consideration for Approval of Resolution No. 15887 — Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan Review for Sherwin Williams Store Located at 1510 Hwy 15 South With Favorable Planning Commission Recommendation (g) Consideration for Approval of Resolution No. 15888 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary Plat for The Landing With Favorable Planning Commission Recommendation (h) Consideration for Approval of Resolution No. 15889 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for The Landing With Favorable Planning Commission Recommendation (i) Consideration for Approval of Resolution No. 15890 — Resolution Approving Plans and Policies for the Hutchinson Downtown Housing Rehabilitation Program (j) Consideration for Approval of Issuing Tattoo License to Richard Verri Located at 146 Franklin Street SW (k) Consideration for Affirmation of Board Appointments/Reappointments 1. Appointment of Anthony Hanson to EDA Board to December 2027 2. Reappointment of Sue Griep to Library Board to April 2028 3. Reappointment of Dan Janssen to Planning Commission to March 2030 4. Reappointment of Kayla Zuidema to Planning Commission to March 2030 5. Reappointment of Liz Cheney to Police Commission to May 2028 6. Reappointment of Peggy Godina to HRA Board to August 2030 7. Reappointment of Deb Card to Bicycle/Pedestrian Advisory Committee to August 2028 8. Reappointment of Mark Hanneman to Bicycle/Pedestrian Advisory Committee to August 2028 (1) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS 2 CITY COUNCIL AGENDA -July 22, 2025 8. APPROVE/DENY RESOLUTION NO. 15884 - RESOLUTION MAKING CERTAIN FINDINGS WITH RESPECT TO SUBSTANDARD BUILDINGS GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 9. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Arts Commission Minutes from April 9, 2025 MISCELLANEOUS 10. STAFF UPDATES 11. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL REVIEW OF 2024 FINANCIAL REPORT WORKSHOP MINUTES TUESDAY, JULY 8, 2025, AT 4:30 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:30 p.m. Members present included Dave Sebesta, Pat May, Tim Burley and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Andy Reid, Finance Director, and Justin Juergensen, Assistant Finance Director. REVIEW OF 2024 FINANCIAL REPORT 2. 2024 Financial Report Justin Juergensen, Assistant Finance Director, introduced Abby Schmidt of Abdo (City's auditing firm) to the Council who presented the City's 2024 audited financial report. Ms. Schmidt provided an overview of the audit results, general fund results, other governmental funds, enterprise funds and key performance indicators. An unmodified, or clean, opinion has been issued by Abdo meaning there were no instances of noncompliance. Ms. Schmidt reviewed general fund fund balances. Items reviewed were unrestricted fund balance, budget, fund balance policy and committed for contingencies and tax levy stabilization. at 40%. The unrestricted fund balance was at 54.7% for 2024. Ms. Schmidt reviewed general fund budget amounts to actual amounts and the variance with the final budget. Ms. Schmidt also reviewed the general fund revenues by type, general fund expenditures by type, special revenue fund balances, capital projects fund balances, debt service funds, and debt service. Ms. Schmidt then reviewed the enterprise funds and reviewed the cash flows from operations and cash balances in the water fund, sewer fund, refuse fund, composting fund, public utilities commission fund, storm water fund, and the liquor fund. Ms. Schmidt noted that gross profits for the liquor fund increased from 2023. Ms. Schmidt reviewed comparisons of key performance indicators with other class three cities and other cities in McLeod County related to tax rates, taxes per capita, long term debt per capita, debt service expenditures as a percentage of current expenditures, and current expenditures per capita. Overall the report shows that the City is fiscally healthy. Andy Reid, Finance Director, noted that expenditures are increasing in the refuse fund which is why the rates are being increased, as well as additional expenditures are occurring in the stormwater fund. Discussion was held on the hard -good pickup which is increasing in cost every year to the City. More discussion will be held on this topic at the Council workshop held at a later date on the enterprise funds. Other discussion was held on revenues/expenditures on the facilities included within the parks and recreation department and whether or not enough is being charged for the service s/facilitie S. 3. Adjournment Motion by Czmowski, second by May, to adjourn the workshop at 5:05 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DULY 8, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Chad Czmowski and Dave Sebesta. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15880 — Resolution Accepting $25,788.71 Donation from Hutchinson Huskies to the Parks Department for Grandstand Project at Veterans Memorial Field Motion by Czmowski, second by Sebesta, to approve Resolution No. 15880. Motion carried unanimously. Matt Jaumch noted that the grandstand project is essentially complete from the City's standpoint. A financial report will be provided to the Council at a later date. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Council Workshop of June 24, 2025 (b) Regular Meeting of June 24, 2025 Motion by May, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of PFAS Source Identification and Reduction Grant Agreement CITY COUNCIL MINUTES — July 8, 2025 (b) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church September 13-14, 2025 (c) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church September 13-14, 2025 (d) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association September 13, 2025 (e) Consideration for Approval of Resolution No. 15881— Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Electrical and Installation Work for Robert's Park Complex Lighting Project (f) Consideration for Approval of Resolution No.15882 —Resolution for Authorization to Execute MnDOT Grant Agreement for Airport Improvement (Multi -Bay Hangar) (g) Consideration for Approval of Resolution No. 15883 — Resolution to Approve Traffic Control Signal (Stop Sign at Hilltop Drive NE and Garden Road NE) (h) Claims, Appropriations and Contract Payments — Register A Item 7(e) was pulled for separate discussion. Motion by Czmowski, second by May, to approve Consent Agenda I with the exception of Item 7(e). Motion carried unanimously. Item 7(e) — Matt Jaunich noted that the plans and specifications were distributed to the Council prior to the meeting and have been distributed this evening. Motion by Czmowski, second by Burley, to approve Item 7(e). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Burley, second by May, with Forcier and Czmowski abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-856 — AN ORDINANCE FOR THE SALE OF MUNICIPALLY -OWNED PROPERTY TO BONNEVILLE LAND AND CATTLE, LLC 2 CITY COUNCIL MINUTES — July 8, 2025 Matt Jaunich explained that the first reading of this ordinance was held at the last Council meeting and no changes have been made to it. The ordinance is necessary for the City to sell municipally - owned land behind the former Sorensen Rental facility. Motion by May, second by Czmowski, to approve second reading and adoption of Ordinance No. 25-856. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY 2024 COMPREHENSIVE FINANCIAL REPORT Justin Juergensen, Assistant Finance Director, presented before the Council. Mr. Juergensen noted that a workshop was held prior to the Council meeting where the 2024 comprehensive financial report was reviewed in more detail by the City's auditor. The audited financial report will be posted on the City's website and the summary financial statements will be published in the official newspaper. Abby Schmidt from the City's auditing firm, Abdo, presented before the Council. Ms. Schmidt noted that the auditing firm has issued an unmodified opinion with no instances of noncompliance. Mr. Jaunich noted that the city is fiscally healthy. Motion by Burley, second by May, to approve 2024 comprehensive financial report. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Utilities Commission Minutes from April 30, 2025 and May 28, 2025 b) Hutchinson Public Library Board Minutes from May 18, 2025 �c) Liquor Hutch Quarterly Report d) City of Hutchinson 2024 General Fund Financial Results MISCELLANEOUS 12. STAFF UPDATES Mike Stifter — Mr. Stifter provided an update on the Hassan Street project, which is scheduled to be paved early next week. He also noted that sub -cutting began on Dale Street today. Both projects should wrap up in early August. The Sustainability Advisory Board should start meeting again in September. Mike Schumann — Mr. Schumann noted that former firefighter John Reynolds passed away and his funeral is this week. Mr. Reynolds served as a firefighter for 23 years. Mr. Schumann also noted that a popup splashpad is occurring this Saturday at Firemen's Park from 1:00-4:00p.m. Lastly, he noted that firefighter recruitment is currently occurring. Matt Jaunich — Mr. Jaunich reminded the Council of the Strategic Planning Session scheduled for 4:00 p.m. on July 22, 2025. He also noted that the CGMC is holding a regional meeting on August 7, 2025, CITY COUNCIL MINUTES - July 8, 2025 in Willmar if any council members are interested in attending. 13. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski provided an update from the EDA Board noting that the Hotel Jorgenson project is moving along. He also announced that there is a vacancy to fill on the EDA Board. Mayor Forcier — Mayor Forcier noted that some damage was done to airport buildings from the last storm. He reiterated that the EDA Board has a vacancy and the board is recommending that Anthony Hanson fill that vacancy. Mr. Hanson's appointment will be on the next Council agenda. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 5:50 p.m. Motion carried unanimously. .19 N HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A UTY ON PLFRPOSE. Consideration for Approval to Purchase Bag Film; PO #230 Agenda Item: Department: CreekSide - Compost Fund LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: High -density polyethylene (HDPE) bag film for the Premier Tech automated bagging line that CreekSide Soils employs is ordered on an as needed basis annually. Bag film for several products within the CreekSide TM, SplendorGroTm and WonderBlendTm brands are needed for 2026 sales projections. Included is a quote summary as well as the quotes received. As shown, quotes for 140,000 bags of CreeksideTM, 450,000 bags of SplendorGroTm and 145,000 bags of WonderBlendTM products were solicited. Staff solicited quotes for each brand of film individually. This allows us to select the lowest prices quoted for each brand versus utilizing a complete package/lump sum method. In this year's case, Salerno Packaging Inc provided the lowest quotes for all three brands. BOARD ACTION REQUESTED: Approve PO #230 to Salerno Packaging Inc in the amount of $116,855.00 for Creekside TM, SplendorGroTM and WonderBlendTM bag film Fiscal Impact: Funding Source: Compost Fund FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CreekSide Brand Products Poly Bag Film Quote Summary 2026 season Supplier Salerno Packaging Direct Plastics TNT Plastics t ID Quantity $ per M/imp Total Cost $ per M/imp Total Cost $ per M/imp Total Cost 7in 30,000 $174.00 $5,220.00 $215.44 $6,463.20 $258.66 $7,759.80 manure 35,000 $174.00 $6,090.00 $215.44 $7,540.40 $258.66 $9,053.10 1 cuft Garden Soil 25,000 $174.00 $4,350.00 $215.44 $5,386.00 $297.33 $7,433.25 204 Potting Soil 25,000 $140.00 $3,500.00 $229.87 $5,746.75 $187.94 $4,698.50 Sand 25,000 $131.00 $3,275.00 $206.29 $5,157.25 $159.17 $3,979.25 Total CS Bag Film Cost 140,000 $22,435.00 $30,293.60 $32,923.90 SplendorGro Brand Products Poly Bag Film Quote Summary 2026 season Supplier Salerno Packaging Direct Plastics TNT Plastics Product ID Quantity $ per M/imp Total Cost $ per M/imp Total Cost $ per M/imp Total Cost SplendorGro Brand .75 cuft Topsoil .75 cuft Compost w/ Manure 350,000 100,000 $144.00 $144.00 $50,400.00 $14,400.00 $152.69 $53,441.50 $152.69 $15,269.00 $165.84 $165.84 $58,044.00 $16,584.00 Total SG Bag Film Cost 450,000 1 $64,800.00 1 $68,710.50 1 $74 628.00 WonderBlend Brand Products Poly Bag Film Quote Summary 2026 season Supplier Salerno Packaging Direct Plastics TNT Plastics Product ID Quantity $ per M/imp Total Cost $ per M/imp Total Cost $ per M/imp Total Cost WonderBlend Brand Unable to run 2 sided film 100% Manure 75,000 $202.00 $15,150.00 $273.54 $20,515.50 $0.00 Planting Mix 10,000 $213.00 $2,130.00 $273.54 $2,735.40 $0.00 Garden Soil 20,000 $213.00 $4,260.00 $273.54 $5,470.80 $0.00 Supreme Gardeners Mix 40,000 $202.00 $8,080.00 $273.54 $10,941.60 $0.00 Total WB Bag Film Cost 145,000 $29 620.00 $39,663.30 $0.00 TOTAL 2026 BAG FILM COST 1 735,000 1 $116,855.001 $138,667.40 1 $107,551.90 CreekSide Soils Bid Salerno Packaging Inc. Item Description Quantity Film Type Width Repeat Mil Thickeness Film Color Process/Line h of Colors 2 Side Print? Lacquer? Roll OD Core Diameter UVI Low Slip Anti Stat $/MB Total 40# CreekSide Premium Potting Soil 30,000 PROC 28.5 18.5 2.75 White Process 6 N Y 20" Max 3" Y Y $174.00 $5,220.00 40# CreekSide Compost w/Manure 35,000 PROC 28.5 18.5 2.75 White Process 6 N Y 20" Max 3" Y Y $174.00 $6,090.00 1CU FT CreekSide Garden Soil 25,000 PROC 28.5 18.5 2.75 White Process 6 N Y 20" Max 3" Y Y $174.00 $4,350.00 201b. CreekSide Premium Potting Soil 25,000 PROC 23 16 2.75 White Process 6 N Y 20" Max 3" Y Y $140.00 $3,500.00 .5 CUFTCreekSide Washed Sand 25,000 PROC 23 16 3 Clear Process 3 N Y 20" Max 3" Y Y $131.00 $3,275.06 1 CU FT WonderBlend 100%Composted Manure 75,000 PROC 29.5 2.75 White Process 8 Y Y 20" Max 3" Y y $202.00 $15,150.00 1 CU FT WonderBlend Planting Mix 10,000 PROC 29.5 2.75 White Process 8 Y Y 20" Max 3" Y Y $213.00 $2,130.00 1 CU FT WonderBlend Garden Soil 20,000 PROC 29.5 2.75 White Process 8 Y Y 20" Max 3" Y Y $213.00 $4,260.00 1 CU FT WonderBlend Supreme Gardener's Mix 40,000 PROC 29.5 2.75 White Process 8 Y Y 20" Max 3" Y Y $202.00 $8,080.00 d1,8.5 .75 CU FT SplendorGro Topsoil 350,000 PROC 27 2.75 White Line 4 N Y 20"Max 3" Y Y $144.00 $50,400.00 .75 CU FT SplendorGro Compostwith Manure 100,000 PROC 27 2.75 White Line 4 N Y 20" Max 3" Y Y $144.00 $14,400.00 735,000 Machinery Used: Premier Tech FFS200 Delivery to: Hutchinson, MN 55350 $116,855.00 QUOTE FORM VENDOR NAME: Direct Plastics a Novolex Company VENDORADDRESS: 20 Stewart Court, Orangeville, On. Canada SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: EMAIL ADDRESS: glenn.weberpal@novolex.com Product Type CreekSide 4olb CreekSide Potting Soil 401b CreekSide Compost w Manure 1 cuft CreekSide Garden Soil 2olb CreekSide Potting Soil .5 cuft CreekSide Washed Sand uanti 30,000 imps 35,000 imps 25,000 imps 25,000 imps 25,000 imps Page 4 of 5 Quote 2.75 mil $ 215.44 $ 215.44 $ 215.44 $ 229.87 8206.29 QUOTE FORM VENDOR NAME: Direct Plastics a Novolex Company VENDOR ADDRESS:20 Stewart Court, Orangeville, On. Canada SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: EMAIL ADDRESS: glenn.weberpal@novolex.com Product Type Quanti SplendorGro 75 cuft SplendorGro Topsoil 350,000 imps .75 cuft SplendorGro Compost with Manure ioo,000 imps Page 3 of 4 Quote 2.75 mil $ 152.69 s 152.69 QUOTE FORM VENDOR NAME: Direct Plastics a Novolex Company VENDOR ADDRESS:20 Stewart Court, Orangeville, On. Canada SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: EMAIL ADDRESS: glenn.weberpal@novolex.com Product Type WonderBlend uantit 1 cu.ft WonderBlend t00% Composted Cow Manure 75,000 imps 1 cu.ft WonderBlend Planting Mix 1 cu.ft WonderBlend Garden Mix 10,000 imps 20,000 imps 1 cuft WonderBlend Supreme Gardener's Mix 40,000 imps Page 4of5 uote 2.75 mil $ 273.54 s 273.54 $ 273.54 $ 273.54 QUOTE FORM VENDOR NAME: I u i7I 04 o VENDORADDRESS: -10 1 Zn uS-6ial -L riyc --P4Y (u U)I J�e, KO U 377,5- SALES Tef ra —rr i CONTACT PHONE NUMBER: S 13 S 41- FAX NUMBER: 5-7 3- 541- f 05 3 a EMAIL ADDRESS: +e (r 4 4 VA 010 S+ C5 . CO Product 1[vne CreekSide 4olb CreekSide Potting Soil 4olb CreekSide Compost w Manure 1 cuft CreekSide Garden Soil 2olb CreekSide Potting Soil .5 cuft CreekSide Washed Sand uanti IA 30,000 imps 35,000 imps 25,000 imps 25,000 imps 25,000 imps Page 4 of 5 ti�R Quote 2.75 mil QUOTE FORM VENDOR NAME: T1V T- P i a&� VENDOR ADDRESS: -701 Tv�Au s+r a) lit a P �� f (� V i i e+ KO 7S SALES REPRESENTATIVE: TQrfTir'Mec- IDS 1 . 5"13-s13-a38 FAXNUMBER: 513-5N1 i'053 EMAIL ADDRESS: 4y-r(u +Q 4 V l a-sfi eS . 6vrn Product IM Ouanti uote 2.75 mil SplendorGro .75 cuft SplendorGro Topsoil 350,000 imps $ I (�S• y .75 cuft SplendorGro Compost with Manure ioo,000 imps $ J U 5. 0 Ll Page 3 of 4 HUTCHINSON CITY COUNCIL HUTCHINISON Request for Board Action A CITY ON PURPOSE. Agenda Item: City Data Practices Policies Department: Legal LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: State law requires the City to adopt a data practices policy which guides both the City and members of the public in obtaining information that the City retains. The data practices policy informs people of what type of information is public and what is not, how to obtain that information, who is responsible for overseeing data that is kept by the City, and what the cost is to obtain data, if any. State law also requires that the City adopt the data practices policy annually by August 1 st. For your consideration and approval is the data practices policy for the City of Hutchinson. No changes have been made to the policies since their adoption last year. I recommend adoption of the data practices policies BOARD ACTION REQUESTED: Approve reaffirmation of City Data Practices policies. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: A CITE' ON PURPOSE, Data Practices Policy for Data Subjects Data about You The Government Data Practices Act (Minnesota Statutes, Chapter 13) says that data subjects have certain rights related to a government entity collecting, creating, and keeping government data about them. You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. Classification of Data about You The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential. See below for some examples. 1. Public data: We must give public data to anyone who asks; it does not matter who is asking for the data or why. The following is an example of public data about you: the names of Minnesota government employees 2. Private data: We cannot give private data to the general public, but you have access when the data are about you. We can share your private data with you, with someone who has your permission, with our government entity staff who need the data to do their work, and as permitted by law or court order. The following is an example of private data about you: Social Security numbers 3. Confidential data: Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with our government entity staff who need the data to do their work and to others as permitted by law or court order. We cannot give you access to confidential data. The following is an example of confidential data about you: the identity of the subject of an active criminal investigation Your Rights under the Government Data Practices Act This government entity must keep all government data in a way that makes it easy for you to access data about you. Also, we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. As a data subject, you have the following rights. • Access to Your Data You have the right to look at (inspect), free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 2 Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask, we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian, you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask this government entity not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Note: Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. • When We Collect Data from You When we ask you to provide data about yourself that are not public, we must give you a notice. The notice is sometimes called a Tennessen warning. The notice controls what we do with the data that we collect from you. Usually, we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person. This permission is called informed consent. If you want us to release data to another person, you must use the consent form we provide. • Protecting your Data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law. When your Data are Inaccurate and/or Incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. How to Make a Request for Your Data To look at data, or request copies of data that this government entity keeps about you, your minor children, or an individual for whom you have been appointed legal guardian, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 5. You may make your request by mail, fax or email using the data request form on page 7. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 3 If you choose not use to use the data request form, your request should include: • that you are making a request, under the Government Data Practices Act (Minnesota Statutes, Chapter 13), as a data subject, for data about you; • whether you would like to inspect the data, have copies of the data, or both; • a clear description of the data you would like to inspect or have copied; and • identifying information that proves you are the data subject, or data subject's parent/guardian. This government entity requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor's parent. If you are a guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity located on page 8. How We Respond to a Data Request Once you make your request, we will work to process your request. If it is not clear what data you are requesting, we will ask you for clarification. • If we do not have the data, we will notify you in writing within 10 business days. • If we have the data, but the data are confidential or private data that are not about you, we will notify you within 10 business days and state which specific law says you cannot access the data. • If we have the data, and the data are public or private data about you, we will respond to your request within 10 business days, by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data within 10 business days. You may choose to pick up your copies, or we will mail or fax them to you. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 6. After we have provided you with access to data about you, we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Government Data Practices Act to respond to questions that are not specific requests for data. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 4 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) City Clerk/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 5 Copy Costs - Data Subjects This government entity charges data subjects for copies of government data. These charges are authorized under Minnesota Statutes, section 13.04, subdivision 3. The City does not charge for copies that are 10 pages or less. Actual Cost of Making the Copies In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to make copies is the retriever's hourly rate. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 6 Data Request Form - Data Subjects Date of request: To request data as a data subject, you must show a driver's license, military ID, or passport] as proof of identity. I am requesting access to data in the following way: [a valid state ID, such as ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but a charge is applied for copies that are 10 pages or more. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Data subject name Parent/Guardian name (if applicable) Address Phone number Email address Staff Verification Identification provided We will respond to your request within 10 business days. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 7 Standards for Verifying Identity The following constitute proof of identity. • An adult individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID o the foreign equivalent of any of those • A minor individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal ID o a Minnesota school ID o the foreign equivalent of any of those • The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor's birth certificate or o a certified copy of documents that establish the parent or guardian's relationship to the child, such as a court order relating to divorce, separation, custody, foster care a foster care contract an affidavit of parentage • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal appointment as guardian, such as o court order(s) o valid power of attorney Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required or an affidavit of ID. Policy required by Minnesota Statutes, section 13.025, subdivision 3. Page 8 HUT HIM ON A CITY ON PIURPO E. Data Practices Policy for Members of the Public Right to Access Public Data The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc. The Government Data Practices Act also provides that the City of Hutchinson must keep all government data in a way that makes it easy for you, as a member of the public, to access public data. You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Request Public Data To look at public data or request copies of public data that this government entity keeps, make a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4. You may make your request for data by mail, fax or email using the data request form on page 6. If you choose not to use the data request form, your request should include: that you, as a member of the public, are making a request for data under the Government Data Practices Act, Minnesota Statutes, Chapter 13; whether you would like to look at the data, get copies of the data, or both; and a clear description of the data you would like to inspect or have copied. This government entity cannot require you, as a member of the public, to identify yourself or explain the reason for your data request. However, depending on how you want us to process your request (if, for example, you want us to mail you copies of data), we may need some information about you such as your address. If you choose not to give us any identifying information, we will provide you with contact information so you may check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to begin processing your request. How We Respond to a Data Request Upon receiving your request, we will review it. We may ask you to clarify what data you are requesting. If we do not have the data, we will notify you in writing as soon as reasonably possible. If we have the data, but the data are not public, we will notify you as soon as reasonably possible and state which specific law says the data are not public. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 2 If we have the data, and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o arrange a date, time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies, or we will mail or fax them to you. If you want us to send you the copies, you will need to provide us with an address or fax number. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 5. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, the Government Data Practices Act does not require us to answer questions that are not requests for data. Requests for Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing and pre -pay for the cost of creating the data. Upon receiving your written request — you may use the data request form on page 6 — we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 3 Data Practices Contacts Responsible Authority City Administrator 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Compliance Official City Attorney 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Data Practices Designee(s) Executive Assistant/Paralegal 111 Hassan Street SE Hutchinson, MN 55350 Ph. (320) 587-5151 Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 4 Copy Costs — Members of the Public This government entity charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). For 100 or Fewer Paper Copies — 25 cents per page 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. The City does not charge for copies that are 10 pages or less. Most Other Types of Copies — Actual cost The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. The cost of employee time to search for data, retrieve data, and make copies is the retriever's hourly rate. If, because of the subject matter of your request, we find it necessary for a higher -paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 5 Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ Inspection ❑ Copies ❑ Both inspection and copies Note: inspection is free but the City charges $.25/page for copies over 10 pages. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Name: Address: Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you, without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Policy required by Minnesota Statutes, section 13.025, subdivision 2. Page 6 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approval of Space Needs Study on the Hutchinson City Center Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: HMA Architects out of St. Cloud has officially finished their Space Needs Study for the Hutchinson City Center. This is a follow up from the workshop that was held on June 24. The City Council should officially approve/accept the Study on behalf of the City. Please note that accepting/approving the Study does not incur any future obligations. BOARD ACTION REQUESTED: Officially approve the Space Needs Study on the Hutchinson City Center Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Space Needs Study Hutchinson City Center City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Am M 700 W. St. Germain Street hmaSuite 200 A R C H I T E C T S St. Cloud, MN 56301 City of Hutchinson City Center Space Needs Study Table of Contents Executive Summary Introduction Existing Facility Overview Operational & Programmatic Needs Space Needs Analysis Facility assessment Options & Recommendations Appendices 2 4 6 8 9 12 13 15 City of Hutchinson City Center Space Needs Study Executive Summary Purpose of Needs Assessment The goal of this assessment is to evaluate the current and future space requirements of the City of Hutchinson's City Center. Our team reviewed the existing facility, furniture, fixtures, and equipment (FF&E), and developed recommendations that support both immediate needs and long-term operational goals —designing not only for today, but with a vision for the next 30 years. Keyfinding: • The DMV has relocated to anew location, creating an opportunity to repurpose space. • Existing furniture is no longer manufactured, limiting the ability to reconfigure for evolving needs. • There is a strong need for a centralized administrative support services area to support future growth and improve collaboration. • Edits to department placements and support spaces to be more efficient and promote future growth / flexibility. • Uninhibited acoustics within the space present challenges to efficiently focus time on work tasks, customer experience, and discretionary conversations with city teams. • Visual connections/separations within the building are limiting to city staff but simultaneously allow uninhibited observations from customers. Summary of Recommendations • Maximize use of the existing facility by repurposing underutilized spaces. • Expand the staff breakroom to support employee connection and wellbeing. • Retain as much of the existing building as possible to minimize costs. • Centralize administrative support service functions to accommodate current and future staffing needs. • Incorporate height -adjustable furnishings to improve ergonomics and flexibilityfor staff. • Introduce flexible meeting spaces open to the public and to city staff to accommodate customer experience and election workflows. • Introduce both visual and acoustical treatments along with secured areas that foster discretion and confidence in the city's abilities to manage information. 2 City of Hutchinson City Center Space Needs Study Thank you to the City of Hutchinson for trusting us to support this important effort. We appreciated the opportunity to collaborate with your team throughout this analysis. The following information is presented for your consideration and was used to guide the development of schematic layouts and graphics presented to your team and to the city council. HMA Architects is proud to present this Space Needs Assessment for your consideration and approval. Tim Gillet - President HMAArchitects 3 City of Hutchinson City Center Space Needs Study Introduction Project Background The current City Center is nicelysituated in the center of the citywith both retail and leisure activities within walking distance and was originally a grocery store and was converted into City Hall over 30 years ago. Since then, workstyles, technology, and space demands have evolved significantly. With the recent relocation of the DMV, there is a timely opportunity to repurpose that area to better serve staff and the community. While the building benefits from three skylights and a solid structural framework, the existing furniture systems are no longer supported by the manufacturer, limiting the ability to reconfigure or adapt the space. Current Needs & Objectives 1. Repurpose the former DMV area in a meaningful and functional way. 2. Enhance the community's experience within the facility. 3. Upgrade workstations with ergonomic, height -adjustable solutions. 4. Foster staff connection and collaboration through better spatial and functional organization. Methodology To develop a tailored approach, our team worked closelywith key stakeholders through site visits, programming sessions, and collaborative reviews. We engaged in open dialogue with department leaders and staff to assess current operations, understand day-to-day challenges, and plan for future growth. These insights directly informed our recommendations. Stakeholder Engagement HMA facilitated a comprehensive engagement process that included: • Meetings with the City Administrator, Design Committee, and City Center staff • Group staff interviews • All staff survey • On -site evaluations • Real-time design revisions using 3D modeling software L! City of Hutchinson City Center Space Needs Study Our focus throughout was to identify how the building can better support both staff performance and community interaction. The process began with a review of the previous Master Facilities Plan needs assessment to validate whether those findings still align with current staffing levels, facility conditions, and space demands. 5 City of Hutchinson City Center Space Needs Study Existing Facility Overview Current Building Use The City Center currently accommodates the following departments: • Administration • Human Resources • Finance • Information Technology • Planning, Zoning, and Building • Engineering • Legal • Housing Redevelopment Authority (HRA) Each department operates within designated zones of the facility, but the current layout presents challenges related to space allocation, workflow efficiency, and environmental comfort. Facility Condition Summary Several facility -wide conditions are limiting day-to-day operations and long-term adaptability: • Workstation Limitations: Existing desk systems are discontinued, making it difficult to source replacement parts or reconfigure layouts to support evolving staff needs. • Noise Control Issues: The current lack of acoustic separation is a significant concern. Office walls do not extend to the structural deck, allowing sound to travel between spaces. The absence of a white noise system further compounds noise transfer, particularly between the lobby and adjacent work areas. • Natural Light Access: While skylights provide some daylight to the central core of the building, staff in these areas have limited views to the outdoors. The lack of visual connection to exterior elements affects both workplace comfort and overall sense of well-being M City of Hutchinson City Center Space Needs Study • Aging Interior Finishes: Much of the interior is showing signs of wear, with surfaces, flooring, and casework nearing the end of their useful life. Accessibility and Code Compliance Initial observations indicate that the facility appears to comply with current accessibility and building code standards. However, a more detailed evaluation, including field verification and review of existing as -built documentation, will be conducted during design development to confirm compliance and identify any necessary updates. Department Layout While the building organization seeminglyworks well for most functions, there was a strong desire to edit locations of the HRA, Legal, and the IT support teams within the current layouts. 7 City of Hutchinson City Center Space Needs Study Operational & Programmatic Needs Departmental Interviews & Input To gain a clear understanding of daily operations and long-term space needs, we held programming sessions with City Center staff. Three time slots were offered to accommodate all departments and ensure broad participation. Each session followed the same presentation and discussion format to promote consistency in the feedback gathered. These conversations focused on departmental workflows, staff adjacencies, and opportunities to enhance efficiency. The insights gained directly shaped the space program and guided the recommendations that follow. Key Workflow Shifts Identified 1. Relocate the IT department to the north side of the building to increase square footage and improve proximity to the server room. 2. Shift the HRA department to the south side to better align with functional needs. 3. Add more meeting spaces to support internal collaboration and public interaction. 4. Introduce in -office meeting areas adjacent to open workstations to improve flexibility. Staffing Projections and Program Requirements We reviewed both current staffing levels and anticipated growth to ensure the proposed plan can adapt to the City's evolving needs. The analysis considered dedicated workstations, departmental support areas, and shared resources across departments. Additional Considerations • Expanded and more accessible storage throughout the facility • A range of meeting room types and sizes to support different uses • In -office collaboration spaces for departments using open workstation layouts • Create secure, locked storage to support departmental safety and confidentiality. • Enhanced public -facing areas to create a more welcoming and efficient experience forvisitors 9 City of Hutchinson City Center Space Needs Study Space Needs Analysis Through staff interviews, survey feedback, and site observation, several key space deficiencies were identified in the existing facility: • Lack of small private office spaces • Breakroom is undersized and cannot accommodate current staff needs • A shower is recommended for staff who return from job sites or field work • Centralized reception is needed to minimize confusion for visitors and allow for cross -training and backup support • A dedicated workspace is needed for IT to repair and manage equipment, located near their phone and accessible to staff • A direct route from reception to IT is recommended for efficient technology support and not disrupt other staff • Integration of a white noise system is recommended to help reduce sound transfer in open and shared spaces These items reflect both immediate operational needs and opportunities to improve staff experience and community -facing services. Functional Relationships and Adjacencies Strong departmental relationships and workflow patterns informed the proposed layout adjustments. The Housing Redevelopment Authority (HRA) requires lockable storage that is easily and frequently accessible throughout the day. Survey feedback emphasized the importance of adjacency to senior staff in many departments. After careful study, it was determined that both the IT department and HRA could be relocated to other parts of the building due to their smaller staff size of two to four people and relatively independent operations. The existing breakroom, located adjacent to work areas, creates frequent noise disruptions. A more acoustically separated break space is recommended —one that still supports staff connection and informal collaboration without impacting surroundingwork zones. E City of Hutchinson City Center Space Needs Study Public Access and Circulation Needs To maintain convenient public access, the council chambers should remain in their current location near the main lobby. The large conference room, which is heavily used for both internal and public meetings, should remain accessible from the lobby. Some meetings require additional seating, so a bench has been integrated into the room design to offer overflow seatingwithout expanding the footprint or requiring a larger table. The building must also accommodate earlyvoting functions. A flexible space is needed that supports earlyvoting activities during the designated period but can serve other functions during the rest of the year. Clear visual wayfinding to the administration area is also necessary, as the current location is tucked into a dim corridor and frequently causes confusion forvisitors. Opportunities for Shared Spaces Several opportunities exist to improve efficiency and the visitor experience through shared space planning. For example, the administrative support team is currently split between two separate areas and should be combined into one unified location. This will help eliminate confusion for community members who often approach the wrong window for services like permits and are redirected across the building. A single, centralized administrative support service area will streamline operations and reduce frustration for both staff and the public. The IT department would benefit from a nearby storage space dedicated to equipment setup, repairs, and technology staging. Earlyvoting is currently held in the former DMV space, which works well due to its layout: it includes a check -in area, multiple voting stations, a small office for staff assistance, and enough room in the lobby for queuing. Most importantly, the setup can remain in place throughout the three- to six-month early voting period. Previously, earlyvoting took place in the council chambers, but this created scheduling conflicts with meetings and DMV testing. Maintaining early voting in its current location better supports both civic engagement and operational needs. To help guide the planning and design process, we established a clear and purposeful guiding principle: "Transforming the built environment to enhance the customer experience, support a modern workforce, and reflect the community it serves through thoughtful upgrades 10 City of Hutchinson City Center Space Needs Study in acoustics, technology, aesthetics, and functionality, while maintaining budget integrity and fostering workplace well-being." This guiding principle anchored each phase of the needs assessment and planning effort. It provided a shared foundation for conversations with city staff, department leaders, and stakeholders, ensuring that decisions remained aligned with both communityvalues and operational goals. It helped prioritize improvements that enhance day-to-day experiences. From improved wayfinding and acoustic comfort to more collaborative workspaces and environments that feel welcoming and inclusive. By keeping this principle at the center of the process, the resulting recommendations are not only practical and responsive to current conditions, but also flexible and forward - thinking to support future growth and changing needs. 11 City of Hutchinson City Center Space Needs Study Facility Assessment Building Systems Overview (MEP) The existing mechanical, electrical, and plumbing systems were designed prior to the COVID-19 pandemic and do not fully support the safety and ventilation needs that have since become standard. For example, the glass installed at the reception area to enhance securitywas incompatible with the existing HVAC system, resulting in noticeable air drafts through communication openings. These issues highlight the need for a more integrated approach between building systems and spatial modifications. The existing facility utilizes LED lighting throughout, providing energy efficiency and consistent illumination. During the assessment, staff noted that the current color temperature feels too cool and expressed interest in a warmer tone to support a more welcoming and comfortable work environment. Feedback on light levels varied. Some individuals were satisfied with the existing conditions, while others shared that certain areas felt either too dim or too bright, depending on the tasks being performed and personal preferences. If additional unisex restrooms or a shower are added, new plumbing connections will tie into the existing system. Plumbing fixtures in existing restrooms may be upgraded to align with current use and performance expectations, particularly if restroom finishes are updated as part of the improvements. Structural Evaluation The building has good structural integrity and provides a solid foundation for future improvements. Its original construction has allowed for adaptive use, and no major structural concerns were identified that would limit the proposed reconfiguration or upgrades. Security & Technology Infrastructure A security upgrade was completed in 2021, including the installation of secure entry doors, safety glass, and controlled locking systems. These enhancements have successfully created a safer environment for staff and visitors and continue to meet the operational requirements of a City Center. However, technology upgrades remain limited bythe current floor plan and outdated furniture systems, which restrict power/data access and equipment placement. Modernizing the layout and furnishings will be key to supporting current and future technology needs. 12 City of Hutchinson City Center Space Needs Study Options & Recommendations Options & Recommendations Through a collaborative process with the City of Hutchinson design board and staff, a clear vision emerged. The resulting recommendations are shaped bytoday's priorities and guided by long-term planning for the decades ahead. Phasing Considerations To maintain operations during construction, we explored multiple phasing strategies: • Three-phase approach: Divides the building into north office, south office, and administration support services areas as separate phases, with any exterior modifications completed at a later date. • Two-phase approach: Splits the building into north and south zones, with administrative support services included in one of the two. Each approach offers advantages and trade-offs. Benefits of a phased approach: • Staff can remain on -site throughout construction, avoiding the cost and disruption of temporary relocation. • The project can be broken into manageable portions across fiscal years, supporting long-term budget planning. Challenges of a phased approach: • Construction during business hours may create noise, dust, and general disruption. • A limited portion of work can occur after hours, which may slow progress and extend the project timeline. • Costs may increase due to additional mobilization efforts, extended general conditions, and prolonged subcontractor involvement. While no phasing solution is without challenges, minimizing disruption to daily operations and aligning with budgetary timelines makes this a worthwhile approach to consider. Preliminary Space Plan Concepts We began by developing a wide range of layout options that explored circulation patterns, departmental adjacencies, and long-term flexibility. These were refined into three well- 13 City of Hutchinson City Center Space Needs Study developed options, each offering a different balance of functionality, user experience, and cost. We presented the three concepts as a good -better -best comparison: • The "good" option met core requirements with minimal reconfiguration — maintaining most existing walls and working within the current layout. • The "better" option improved the overall layout and departmental alignment, enhanced the community experience, supported future growth, and preserved the majority of the building's existing structure. • The "best" option proposed more extensive demolition and reconfiguration, allowing for increased natural light, greater visibility and access to exterior views, and more collaborative workspaces. After evaluating the pros and cons of each, the "better" option emerged as the most balanced —offering improvements to daily operations and overall experience without exceeding budget constraints. Cost Ranges W. Gohman completed a preliminary pricing exercise for the three layout options. Estimated construction costs ranged from $1 million to $1.588 million, depending on the level of renovation and mechanical, electrical, and structural upgrades included in each scheme. Simultaneously, Fluid Interiors provided a furniture estimate for the preferred layout. Depending on final selections and quantities, the range falls between $250,000 and $350,000. This includes systems furniture, private office furnishings, and furnishings for collaborative and support spaces. It's important to note that these are preliminary estimates, intended to support early planning. As the design is refined and scope is finalized, we will develop more accurate pricing to guide decision -making moving forward. 14 City of Hutchinson City Center Space Needs Study Appendices Meeting notes, existing floor plans, space program, renderings 15 APPENDIX GENERAL NOTES /Y\ REFERENCED KEYNOTES D I c LAD, X -- -- ---- --- MAIN FLOOR DEMO PLAIN hma m A R C I I T E C T I Cl— N 1-1 0 T C) F hma@hma I I I LAHAN IT SE u) z 0 ALI IN "ON 0CITY CENTER 0 LL 11—INIIN N 0 IPTIIN IDE.1 SD04 PPENDIX A ❑ ADMINISTRATION LEGAL F .1FINANCELi LL I r: ❑ MARKETIN04CREEKSIDE ` s AE w El IT El ElHRA PLANNINGEl BBUILDING „ — — ENGINEERING ❑ s MEETING ❑ ..,, ❑ COUNCIL CHAMBERS ❑ COMMUNITY SPACE ' _- i El STORAGE - I� RESTROOM 0 Iq PI iiR L ■ nmca T. O 111 I —AN IT SE O z O HUTCHINSON U CITY CENTER 0 O HUTOHN—.N O z oPT—E SD05 W i a ir APPENDIX 4 J ! M� T-' r r_ low i r i �� .F� ����i Ina�y ■ ■ M-a ti- II �. 41 ® L-)W. hma ._ A R C H I T E C T S APPENDIX hma .� A R C H I T E C T S RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve Resolution 15885 - A Resolution Regarding the Administration of Agenda Item: the Minnesota Wetland Conservation Act Department: Administration LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This request is an update to a resolution the City Council passed back in 1995. Essentially, city staff is requesting that the City Council officially re -designate administration of the Minnesota Wetland Conservation Act to the McLeod County SWCD. Currently the McLeod County SWCD handles the Wetland Conservation Act for the City. They are requesting an updated resolution for their files after a recent audit by the State of Minnesota Board of Water and Soil Resources (BWSR). BOARD ACTION REQUESTED: Approval of Resolution 15885 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15885 A RESOLUTION REGARDING THE ADMINISTRATION OF THE MINNESOTA WETLAND CONSERVATION ACT WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units (LGUs) to implement the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR) pertaining to wetland draining, filling and excavation; and WHEREAS, Minnesota Rules, chapter 8420 have been adopted by BWSR in accordance with the rulemaking provisions of Minnesota Statutes, chapter 14, for the purpose of implementing WCA; and WHEREAS, Minnesota Rules 8420.0200, Subpart 1, Item E allows a county, city, or town to delegate implementation of chapter 8420 and the act to another governmental entity by the passage of resolutions by both parties; and WHEREAS, the McLeod SWCD agrees to provide knowledgeable and trained staff with expertise in water resource management to manage the program as required by Minnesota Rule 8420.0200, Subpart 2, Item B; and WHEREAS, both parties must provide notice to BWSR, the Department of Natural Resources, and the Soil and Water Conservation District of the delegation, including a copy of the resolution and a description of the applicable geographic area, within 15 business days of adoption of the resolution. THEREFORE, BE IT RESOLVED that the Hutchinson City Council hereby accepts the authority and administrative responsibility to implement WCA as the LGU within the legal boundaries of the city of Hutchinson as of July 22, 2025 in accordance with Minnesota Rules, Chapter 8420. THEREFORE, BE IT FURTHER RESOLVED by the City Council of Hutchinson that the authority and administrative responsibility to implement WCA as the LGU within the legal boundaries of the city of Hutchinson is delegated to McLeod SWCD as of July 22, 2025 in accordance with Minnesota Rules, Chapter 8420. Adopted this 22nd day of July, 2025. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. A. Consideration of a Conditional Use Permit for a tattoo establishment in a C-3 Agenda Item: Zoning district located at 146 Franklin St SW. Department: Planning LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant, Richard Verri, is requesting a conditional use permit to allow a tattoo establishment in the C-3 (Central Commercial) district located at 146 Franklin Ave SW. He states that he intends to provide tattoo and body art in accordance with state and local laws. Nobody from the public spoke regarding this request. The Planning Commission did not have any questions. The Planning Commission unanimously (5-0) recommended approval of this request. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15886 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR A TATTOO EXTABLISHMENT IN A C-3 ZONING DISTRICT LOCATED AT 146 FRANKLIN ST SW. FACTS Manther, LLC is the owner of a parcel of land located at 146 Franklin St SW, Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 5, Block 11, Townsite of Hutchinson South Half 3. Richard Verri has applied to the City for a conditional use permit for a tattoo establishment in a C-3 zoning district located at 146 Franklin St SW. 4. The Planning Commission met on July 15, 2025, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. b. The business must remain in accordance with MN State Statues and meet all health standards for tattooing, piercing, body art, or similar services per the State of Minnesota and/or City of Hutchinson regulations. c. The applicant must apply for City of Hutchinson license to operate a tattoo establishment within the City. d. Any signage for the business will require a sign permit. e. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on July 22, 2025, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. b. The business must remain in accordance with MN State Statues and meet all health standards for tattooing, piercing, body art, or similar services per the State of Minnesota and/or City of Hutchinson regulations. c. The applicant must apply for City of Hutchinson license to operate a tattoo establishment within the City. d. Any signage for the business will require a sign permit. Findings of Fact — Resolution # 15886 146 Franklin St SW Conditional Use Permit Page 2 e. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Sections 154.063 of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit for a tattoo establishment in a C-3 zoning district located at 146 Franklin St SW, Hutchinson MN is approved. Adopted by the City Council this 22"d day of July, 2025. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor u HUTf 'HINSON A CITY ON PURPOSE. To: Hutchinson Planning Commission From: Dan Jochum, AICP Planning Director Date: July 10, 2025, for July 15, 2025, Planning Commission Meeting Application: CONDITIONAL USE PERMIT TO ALLOW A TATTOO ESTABLISHMENT IN THE C-3 (CENTRAL COMMERCIAL) DISTRICT AT 18 146 Franklin St SW Applicant: Richard Verri CONDITIONAL USE PERMIT The applicant, Richard Verri, is requesting a conditional use permit to allow a tattoo establishment in the C-3 (Central Commercial) district located at 146 Franklin Ave SW. He states that he intends to provide tattoo and body art in accordance with state and local laws. . Indicates property described in this notice I�- Q) Z_ J Z 146 2ND AVE SW Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Analysis and Recommendation: GENERAL INFORMATION C-3(Central Commercial) 146 Franklin St SW Retail C-3 (Central Commercial) District and R-2 School to West Downtown Commercial Various retail and service businesses over the years. Section 154.063, Hutchinson City Code Staff believes that the proposed application is an appropriate use for this zoning district. There have been several tattoo establishment CUPs issued over the past 10-years or so. Approval of a conditional use permit (CUP) is required in order to allow a tattoo establishment in the C-3 (Central Commercial) District. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.063) and recommends approval subject to the findings and conditions listed in the draft Resolution, including these specific conditions: 1. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. 2. The business must remain in accordance with MN State Statues and meet all health standards for tattooing, piercing, body art, or similar services per the State of Minnesota and/or City of Hutchinson regulations. 3. The applicant must apply for City of Hutchinson license to operate a tattoo establishment within the City. 4. Any signage for the business will require a sign permit. 5. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Site Plan Review for a Sherwin Williams Store at 1510 Hwy 15 Agenda Item: S. Department: Planning LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is representing Sherwin Williams and is proposing building a 3,500 square foot building at 1510 Hwy 15 S. Please see attached staff report for more information. There was discussion with the Planning Commission regarding the pond and drainage. Staff is going to work with the applicant as noted in the Staff Report to address these issues. The Planning Commission voted unanimously to recommend approval of the site plan. BOARD ACTION REQUESTED: Approval of site plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15887 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN REVIEW FOR SHERWIN WILLIAMS STORE LOCATED AT 1510 HWY 15 S. FACTS Jeffrey & Tamela Kosek are the owner of 1510 Hwy 15 S; and, 2. The subject properties are legally described as: Lot 2, Block 1, County Fair Marketplace Second Addition. Heath Bullock representing Sherwin Williams has applied for a site plan review for the construction of a Sherwin Williams Store, located at 1510 Hwy 15 S, Hutchinson, MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned, stable urban conditions. 5. The Planning Commission met on July 15, 2025 and considered the request and recommended approval of the site plan with the following considerations: a. Consider ways to reduce impervious surface by eliminating unnecessary parking lot areas. b. Relocate trash enclosure to less visible area. c. Adjust parking lot setback to meet ordinance standard of 6-feet. d_ Provide Landscape plan with building permit. e. Provide City Engineer stormwater calculations. f. Add Fire hydrant and manhole/cleanout at tend of water and sewer lines. 6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on July 22, 2025 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan with the following conditions. a. Consider ways to reduce impervious surface by eliminating unnecessary parking lot areas. b. Relocate trash enclosure to less visible area. c. Adjust parking lot setback to meet ordinance standard of 6-feet. d. Provide Landscape plan with building permit. e. Provide City Engineer stormwater calculations. f. Add Fire hydrant and manhole/cleanout at tend of water and sewer lines. APPLICABLE LAW 1. The site plan review request meets the standards as required in Section 154.174 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW 1. The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions. 2. The requested site plan is consistent with the comprehensive plan. Findings of Fact — Resolution # 15887 Sherwin Williams Site Plan Review Final Plat Page 2 3. The proposed use is designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan approval located at 1510 Hwy 15 S, Hutchinson, MN is approved. Adopted by the City Council this 22"d day of July, 2025. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor u HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: July 10, 2025 for July 15, 2025 Planning Commission Meeting Application: Sherwin Williams Site Plan Review — 1510 Hwy 15 S Applicant: Heath Bullock Site Plan Review: The applicant is representing Sherwin Williams and is proposing building a 3,500 square foot building at 1510 Hwy 15 S. Edmonton A , I 7 L Edmant6n qrp, - 3 3 4 1 4" T 3:` - o T Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use/Zoning: Zoning History: Applicable Regulations: Site Plan: GENERAL INFORMATION C-4 Fringe Commercial 1510 Hwy 15 S Agriculture Commercial and Agricultural Platted as County Fair Marketplace Second Addition in 2000 Sections 154.174 of the City Code The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well -planned, stable urban conditions. The following is an overview of site plan considerations. Please note, the full engineered site plans are attached following this report. Building: The building is proposed to be a 3,500 square foot structure (see building elevations attached). The building appears to have a similar design and material type of other buildings in this area such as Culver's and O'Reilly's. Sherwin Williams is a paint retailer and the building has a retail sales area out front, a storage/receiving area in the rear, and office and restroom areas. It is a very basic retail building layout. Access, Circulation and Parking: Access to the site will be come off the private frontage road on the west side of O'Reilly's. There is an easement that is for access and utilities that the access road will be built over. The road and utilities will be constructed to the property line and will be available to be hooked onto for the next phase of development in this area. The next phase of development will require a full preliminary and final plat since it is currently un-platted. Staff has no concerns about access to the site. Staff did note that there appears to be a lot of pavement for relatively few parking stalls. Staff would like to see the amount of impervious area reduced if possible. This will also help with storm water management. Staff felt there may be an opportunity to reduce on the east side of the building but ultimately want to give the design team an opportunity to see what works best for them. The location of the trash enclosure was also of concern. It is located on the southeast side of the lot and is very visible to Highway 15. Staff would like the design team to consider other less visible locations for the trash enclosure. The amount of parking stalls shown on the plan meet the requirements of the City. City code required a minimum of 20 parking stalls and that is what is shown on the plan. There is a significant amount of "parking lot" that is not striped on the north and south side of the building. This may be another opportunity to reduce impervious surface. Staff understands that there is also space needed for snow storage on the site. Setbacks: The proposed building setbacks and requirements for the C-4 (Fringe Commercial) district are identified below. The parking lot setback needs to be adjusted by 1 foot. The proposed setbacks are as follows: Required Structure Setback Structure Setback Street Right of Way 25 feet Meets or exceeds Interior Lot Line 20 feet Meets or exceeds Residential zoning boundary 50 feet N/A Parking Lot 6 feet 5 feet Landscaping: Staff has not reviewed a full landscape plan. This will be required and reviewed as part of the building permit process. Stormwater Management/Erosion Control: Staff has concerns about the size of the proposed retention basin and would like the City Engineer to review the storm water calculations used to design the pond. It appears small on the plan compared to other similar projects. A City Excavation/Erosion Control Permit will be required in addition to a State NPDES Construction Stormwater Permit. Utilities The utilities will be extended from the O'Reilly's easement area to the south to the edge of the property. Staff would like to see a fire hydrant at the end of the water line to have the ability to flush out as necessary. Likewise, a manhole/cleanout should be provided at the end of the sanitary sewer line for maintenance purposes. Recommendation: Staff recommends approval of the site plan with the following items to be addressed: Consider ways to reduce impervious surface by eliminating unnecessary parking lot areas. 2. Relocate trash enclosure to less visible area. 3. Adjust parking lot setback to meet ordinance standard of 6-feet 4. Provide Landscape plan with building permit 5. Provide City Engineer stormwater calculations 6. Add fire hydrant and manhole/cleanout at end of water and sewer lines. ARCHITECT OF RECORD OREL nru E �V a EAST ELEVATION SOUTH ELEVATION POLE SIGN ELEVATION WEST ELEVATION NORTH ELE;ATION' —1-1 IIN III 11-1 1-1 _�N F IN EFINI HsaLFa MONUMENT SIGN ELEVAON EL-1 --------------- ,o,o--------------- 160V/ -------_MH6 -c - _ IANV N-N048Z12 / / 30.DACCESSEASEMEM G 1 CBS / ,..RIM 108511 - INV SE 10801 Lx. M 1090 B R ,D& D4 �I Z o VNW= 060 SITE BMTOP UT R TO RED OF HYD EL 106854 I / B� oDDo / �Ip rfi D' rO / CC MHS II��L RIM= P I CBS IINVE 051 RIM INV SW1 -51.00 10604 HIT, RIN IIII IS, AID 1o.o LEGEND Is.o'�i� j 1,� � ENCLOSURE iS" RCP l- • V=1061.19 �5 SEE _ _ ____ CONTROL POINT FOUND MONUMENT WATER GATE VALVE HYDRANT LIGHT POLE CATCH BASIN SQUARE SANITARY MANHOLE EVERGREEN TREE TEE : o�� iti 9j . ,ram Y I- :. JS� h� K I- I-' �.I� I- 5 . I x,4sa SPOTELFPATION J X ii i__ i__ i. v1l��i II �_ i__ _i �_i _� _ _� i i �_i APPROX TRACT BOUNDARY / CAI APPROX ADJACENT PROPERTY UTILITY AND DRAINAGE EASEMENT l G46VALVE STORM DRAIN SANITARY LINE ---._._._ _ ry1 - i -- -.--- -.--- -.--- -. _. _._ 1._._ 1.J — CON TOUR MAJOR y _� v_ ,- ___��� 'o T� a-- GONTOURMINOR — — — — wooDEN EENCE ,� 5 1I 0 CONCRETE SURFACE TEL PED. C S.A. H Na 15 THIS DOCUMENT IS PREIAQ4R�NJD IS NOT INT of R CONSTRUCTIECORDING, OR I'I\ FlTION PURPcsEs. Q 1s •I. 5 . � _ coNNECTTO EXISTNG CONNECT TOEXISTNG L 1 _ 4SANITARY SEWER _. _._ _. _. _. _. _._ 8 ",-` -- -INV.=1W26 -- _ 50 SETBACK 4' WATER MAIN IBM I OM 4 100' 200' INSTALL 6"X6'CONBUMPERS WIta REBARXIS DO"DOWELS (TYP.) 240' \/ TT PROPERTY LINE TYP.) \/ I n Go 90' 200 ! INSTALL2JOALF4' PVG SANITARY SERVICE WI CAP 0. 90 r20 \/ TT ® T I .. $ 50' I INSTALL 894 LF 1"PE WATER SERVICE WI I" 100 �T n SETBACKv INSTALL I" coRPORAnoN STOP CURB STOP & BOX w MAINTAIN MINA COVER � n Pvc INSTALL 79ARY SERVICE WD, 14CLEASERVICE®zap w14"cLFANouT. j INSTALL4'X4"WYE NV.=1048W IBM @ BUILDING-156 TRASH ENCLOSURE I AREA STMH pi 90 20U DESIGN 2. DRAINAGE STRUCTURE w� NEENAH 1.67 CASTING, T+ 50'SIDEWALK ALA/ RIM- Ho6154 INV.-105927 SO 272 INSTALLARMAI WIS LF PVC CAP. WIN ! o T MAINTAIN MINIMUM4 COVER MINIMUM? ?C CURBECONSTUGTION 28A' 180 53LF12"PVC ®0"' Wl END SECTON&HASHGUARD W3' DETAILSTAILSFOR DETAIL j INV.-1059AF �.� __L 1aD' 210' �v W I n -.-.- -. -.- -.- - -. -. 50'SETBACK-.- - - _ - [�pSEWER SERVICE INV.=104906 PARKING#STOTAL PAR ING SILLSR oUIRED-55 PER1 N) 3,500 S F. 1921-20 TOTAL PARKING STALLS PROVIDED 0 ��s. xnwnererrvax:wm¢wC =¢�wm<w�o>o�ti��.,�m�o,nR,Un-moo �u o<ossmao m.,ul�aa��ms.Em U.��..a,�muo<o�.d~96naa� LEGEND NOTES 1. COORDINATE ALL NSTALLATONS WITH THE WORK OE OTHERS 2 REFER TO ELECTRICAL PLANS FOR SITE LIGHT NG AND ELECTRICAL 8 THE CONTRACTOR SHALL REFER TO THE ARCHITECTURE PINS FOR EXACT LOCATIONS OF BUILDING ENTRANCES, EXACT BUILDING DIMENSIONS, AND BUILDING UTLITY CONNECTORS. 4. IT SHALL BE THE CONTRACTORS RESPONSIBILITY TO COORDINATE WITH ALL UTLTES TO HOLD ANDloR RELOCATE ANY UTLITY POLES, PEDESTALS, MAIN & SOURCE LINES, INCLUDING GAS AS NEEDED. 5 VERFYEXI SING UNDERGROUND UTLITY LOCATIONS PRORTO CONSTucnoN. 6. ALL DIMENSIONS ARE FL.LINE-FLOWLINE. ]. ALL CURB&GUTTERISBA2 THIS DOCUMENT IS PRE�AQ4 ll IS NOT IN of R CON TRUCTIE RDINO, OR InI \ATION PUR—ES. Q iN � e ----------------------- I 'n,lE ms4sP \ ,\ ems — I o, \ mo,nR,��o�uo<os=loaom. loo a�,N�o�s�ss4a�u vv LEGEND —1340— — ED STI N G CONTOU AS(1&5) — -1342 — — —1340 — PROPOSED CONTOURS (1 & 5) —1342 —121500 SPOT ELEVATION 1SR FLOWARROV, ME MATCH EXIST NO CON TOP OF CONCRETE SPOT TOP OF PAVEMENT SPOT SD—LHTHICHENED EDGE NOTES 1. ALL EINATIONSARE FLOWLINE UNLESS OTHERWISE No" 2 CONTRACTORTOV RI FV EXIST NA UNDERGROUND UTUTY LOCATONS PRIOR TO CONSTRUCTON a. CONTRACTOR TO RACE EROSION AND SEDIMENT CONTROL END S PER SHEET 14 PR OR TO CON STUCTON. 4. CONS TUCTON SH4LL COMPLY WITH ALL APPLICABLE G. ERIBING CODES, MNDOT SPEC FOR CON STUCToN CURRENT EDIT ON, AND CITY ENGINEERS ASSC. OF MINNESOTA (CEAK CURRENT EDTON THIS DOCUMENT IS PREI1�1 ISN'T INT o F'R CONSTRUGTI ECORDINS OR I11 \ FlTI'N PURP'SES, Q iN RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Preliminary for The Landing Project. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: GC Real Estate Partners has applied for a preliminary plat for the Landing Project. The plat consists of one -lot and two outlots. The proposed project will be constructed on lot 1 block 1 and the outlots will remain in public ownership. The Planning Commission asked why there was parking lot and a dog park located on the outlots that will be retained by the City. Staff noted that there wasn't enough room for emergency vehicle turnaround without using a portion of the outlot. There is an easement proposed that will allow the parking lot turnaround on City property. One neighbor asked about the amount of traffic going by on Glen St NW. It was noted that that really isn't part of the platting process but staff noted that the way the site is designed the parking lot will be existing onto Glen St. NW. The Planning Commission voted to unanimously recommend approval of the preliminary plat. BOARD ACTION REQUESTED: Approval of preliminary plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15888 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELINHNARY PLAT FOR THE LANDING. FACTS 1. The City of Hutchinson is the owner of property located at 126 Franklin St NW, 135 and 145 1st Ave NW, 125,135 and 145 Glen St NW; and, 2. The subject properties are legally described as: 126 Franklin St NW — Lots 1-2-3-4-5; Block 41, Townsite of Hutchinson North Half 135 1st Ave NW — East '/2 of Lots 607, Block 41, Townsite of Hutchinson North Half 145 1st Ave NW — West'/2 of Lots 607, Block 41, Townsite of Hutchinson North Half 125 Glen St NW — Lot 8, Block 41, Townsite of Hutchinson North Half 135 Glen St NW — Lot 9, Block 41, Townsite of Hutchinson North Half 145 Glen St NW — Lot 10, Block 41, Townsite of Hutchinson North Half GC Real Estate Partners has applied for a three -lot preliminary plat, located at 126 Franklin St NW, 135 and 145 1st Ave NW, 125, 135 and 145 Glen St NW, Hutchinson, MN, to be known as The Landing. 4. The Planning Commission met on July 15, 2025 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on July 22, 2025 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary plat of The Landing. APPLICABLE LAW 6. The preliminary plat request meets the following standards as required in Sections 153.035 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. Findings of Fact— Resolution # 15888 Preliminary Plat — The Landing Final Plat Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary plat for The Landing is approved. Adopted by the City Council this 22"d day of July, 2025. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor --- CROW RIVER ------------------ ------ ---------- LEGAL DESCRIPTION 41 - - — ------ - ------- BLOCK I GENERAL NOTES '2 ouriOTa LEGEND 5 cr LOT I i 1-m 91 19 —z— t z E- --AVENUE YORTHWEST 0 F XXX D4/Dl/2D25 NUMBER 005- RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Final Plat for The Landing. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: GC Real Estate Partners has applied for a final plat for the Landing Project. The plat consists of one -lot and two outlots. The proposed project will be constructed on lot 1 block 1 and the outlots will remain in public ownership. The Planning Commission asked why there was parking lot and a dog park located on the outlots that will be retained by the City. Staff noted that there wasn't enough room for emergency vehicle turnaround without using a portion of the outlot. There is an easement proposed that will allow the parking lot turnaround on City property. One neighbor asked about the amount of traffic going by on Glen St NW. It was noted that that really isn't part of the platting process but staff noted that the way the site is designed the parking lot will be existing onto Glen St. NW. The Planning Commission voted to unanimously recommend approval of the final plat. BOARD ACTION REQUESTED: Approval of final plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15889 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR THE LANDING. FACTS 1. The City of Hutchinson is the owner of property located at 126 Franklin St NW, 135 and 145 1st Ave NW, 125,135 and 145 Glen St NW; and, 2. The subject properties are legally described as: 126 Franklin St NW — Lots 1-2-3-4-5; Block 41, Townsite of Hutchinson North Half 135 1st Ave NW — East '/2 of Lots 607, Block 41, Townsite of Hutchinson North Half 145 1st Ave NW — West'/2 of Lots 607, Block 41, Townsite of Hutchinson North Half 125 Glen St NW — Lot 8, Block 41, Townsite of Hutchinson North Half 135 Glen St NW — Lot 9, Block 41, Townsite of Hutchinson North Half 145 Glen St NW — Lot 10, Block 41, Townsite of Hutchinson North Half 3. GC Real Estate Partners has applied for a three -lot final plat, located at 126 Franklin St NW, 135 and 145 1st Ave NW, 125, 135 and 145 Glen St NW, Hutchinson, MN, to be known as The Landing. 4. The Planning Commission met on July 15, 2025 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. A formal development agreement will need to be entered into between the City and the Developer for this project. b. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. c. Building permits will not be issued until the plat is recorded. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on July 22, 2025 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of The Landing subject to the following findings and conditions: a. A formal development agreement will need to be entered into between the City and the Developer for this project. b. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. c. Building permits will not be issued until the plat is recorded. APPLICABLE LAW 6. The final plat request meets the following standards as required in Sections 153.050-153.051 of the City of Hutchinson Municipal Code. Findings of Fact— Resolution # 15889 Preliminary Plat — The Landing Final Plat Page 2 CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for The Landing is approved. Adopted by the City Council this 22nd day of July, 2025. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor THE LANDING Westwood Professional Servias.Ix. THE LANDING ---O—OTB %T VICIN!ILMAP 1, — — — — — — — — — — — LOT I OUTLOTA ,rz—VOW- - - - - - - - - - - - TZ— — — — — — — — SITE ---------------------- I— — — — — — — — — — — — ITI 1 11 Z-T e BLOCK? 1-1 —T"-- — —TATI- 0 1'7 L' T HI S —T T Z�T I I ST f T — — — — — — — — — — — Westwood HUTCHINSON CITY COUNCIL C==y�f 'Ajja� Request for Board Action 79 =-W Agenda Item: Approving Plans/Policies for Hutchinson Downtown Housing Rehab Program Department: HRA LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Judy Flemming Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: DEED is requiring Grantees of the Small Cities Development Program (SCDP) to update some of our policies and plans. The City Attorney has reviewed the attached revised polices and plans. In order to begin implementation, the City Council is requested to approve Resolution No. 15890 approving the following policies and plans needed for the SCDP Hutchinson Downtown Housing Rehab Program - Section 3 using less than $200,000 - Residential Anti -displacement Plan - Prohibition of Excessive Force Policy - HUD Drug -Free Workplace - Program Income Reuse Plan - Fair Housing Plan BOARD ACTION REQUESTED: Approve Resolution No. 15890 - Approving Plans and Policies for Hutchinson Downtown Housing Rehabilitation Program Fiscal Impact: Funding Source: Revolving SCDP (PI) Funds FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15890 APPROVAL OF THE CITY OF HUTCHINSON'S PROGRAM INCOME REUSE PLAN, RESIDENTIAL ANTI -DISPLACEMENT PLAN, PROHIBITION OF EXCESSIVE FORCE POLICY, HUD DRUG -FREE WORKPLACE CERTIFICATION, PROMOTING/FURTHERING FAIR HOUSING PLAN AND SECTON 3 PLAN FOR THE HUTCHINSON DOWNTOWN HOUSING REHABILITATION PROGRAM WHEREAS, the City of Hutchinson has Revolving/Program Income from past Small Cities Development Program (SCDP) projects and have approved to use the funds for the Hutchinson Downtown Housing Rehabilitation Program and as a requirement of SCDP the Income Reuse Plan, the Residential Anti -displacement plan, the Prohibition of Excessive Force Policy, HUD Drug -free Workplace certification, Promoting/Furthering Fair Housing Plan and the City of Hutchinson Section 3 Plan needed to be updated. NOW THEREFORE BE IT RESOLVED, that the City of Hutchinson, Minnesota hereby approves the revised Small Cities Development Program (SCDP) Income Reuse Plan, the Residential Anti -displacement plan, the Prohibition of Excessive Force Policy, HUD Drug -free Workplace Certification, Promoting/Furthering Fair Housing Plan and the City of Hutchinson Section 3 Plan. Adopted by the Hutchinson City Council this day of 2025. Signed: Mayor City Administrator Witnessed: City Clerk City of Hutchinson Housing Rehabilitation Program Small Cities Development Program (SCDP) Income Reuse Plan All income and repayments received through the Small Cities Development Program (SCDP) loans will be used for further rehabilitation activities and will be consistent with the application for funds and the Contract Agreement. If income received exceeds $35,000 in any given federal fiscal year (Oct. I — Sept. 30), the funds will follow federal policies (similar to original grant) regarding federal objectives, tiered environmental reviews, lead based paint, and federal labor standards. If income received is below the $35,000 threshold, it will still be used for rehabilitation activities, but following federal policies is not required. A SCDP Post Closeout Program Income Report will be accurately completed and submitted to the Minnesota Department of Employment and Economic Development (DEED) by October 15 each year. Mayor, City of City Administrator, City of Date Date Residential Anti -displacement and Relocation Assistance Plan under Section 104(d) of the Housing and Community Development Act of 1974, as Amended The City of Hutchinson anticipates participating in the Minnesota Small Cities Development Program. Through this participation, Rental Rehab and Owner -Occupied Rehab will occur. The consequence of the proposed activities is that the potential for displacement exists, although it is not anticipated. The purpose of the Residential Anti -displacement and Relocation Assistance Plan is to describe the steps the City of Hutchinson shall take to mitigate the adverse effects of displacement on low and moderate -income persons. I. The City of Hutchinson will replace all occupied and vacant occupiable low/moderate-income dwelling units demolished or converted to use other than as low/moderate-income housing in connection with an activity assisted with funds provided under the Housing and Community Development Act of 1974, as amended, as described in 24 CFR, Part 570.606 and 24 CFR, Part 42. All replacement housing will be provided within three years after the commencement of the demolition or conversion. Before entering into a contract committing the City of Hutchinson to provide funds for an activity that will directly result in such demolition or conversion, the City of Hutchinson will make public and submit to the Minnesota Department of Employment and Economic Development the following information in writing: A. A description of the proposed assisted activity; B. The location on a map and number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activities; C. A time schedule for the commencement and completion of the demolition or conversions; D. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. If such data are not available at the time of the general submission, the City of Hutchinson will identify the general location on an area map and the approximate number of dwelling units by size and provide information identifying the specific location and number of dwelling units by size shall be submitted and disclosed to the public as soon as possible; E. The source of funding and a time schedule for the provision of replacement dwelling units; F. The basis for concluding that each replacement dwelling unit will remain a low/moderate-income dwelling unit for at least 10 years from the date of initial occupancy; G. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e.g., a 2-bedroom unit with two 1-bedroom units) is consistent with the housing needs of low and moderate -income households in the jurisdiction. The City of Hutchinson may request the Minnesota Department of Employment and Economic Development to recommend that the U. S. Department of Housing and Urban Development approve an exception to required replacement housing if there is an adequate local supply of vacant low/moderate-income dwelling units in standard condition. Exceptions will be reviewed on a case -by -case basis as described in 24 CFR, Part 570.488(c)(1)(B). It The City of Hutchinson will provide relocation assistance, as described in 24 CFR, Part 570.488(c)(2), to any lower -income person displaced by the demolition of any dwelling unit or the conversion of a low/moderate-income dwelling unit to another use in connection with an assisted activity. III. Consistent with the goals and objectives of activities assisted under the Act, the City of Hutchinson will take the following steps to minimize the displacement of persons from their homes: 1. Provide information and referral services to individuals who must temporarily leave their homes or businesses. 2. Inform landlords of the need to minimize displacement and to inform tenants of their intent to minimize displacement. 3. Require landlords to pay tenant out-of-pocket expenses for the period of time in which a unit is not habitable. IV. Definitions for the purposes of this plan are as follows: A "low/moderate-income dwelling unit" is a unit with a market rent, including utility costs, that does not exceed the applicable fair market rent for existing housing and moderate rehabilitation, as established under the HUD Section 8 existing housing program. A "vacant occupiable dwelling unit" is a vacant unit that is in standard condition; or in substandard but suitable for rehabilitation condition; or in dilapidated condition and occupied less than three months from the date of the grantee agreement. An "Occupiable Dwelling Unit" is a unit that is in standard condition or has been raised to a standard condition from a substandard condition, suitable for rehabilitation. A "Standard Condition' dwelling unit is a unit which meets HUD Section 8 Housing Quality Standards (HQS) with no major defects in the structure and only minor maintenance is required. Such a dwelling will have the following characteristics: reliable roofs, sound foundations; adequate and stable floors, walls and ceilings; surfaces and woodwork that are not seriously damaged nor have paint deterioration; sound windows and doors; adequate heating, plumbing, and electrical systems adequate insulation; and adequate water and sewer systems, and not overcrowded (defined as more than one person per room). A "Substandard Condition' dwelling unit is a unit if it does not meet HUD Section 8 Housing Quality Standards (HQS) which includes lacking the following: complete plumbing, complete kitchen facilities, efficient and environmentally sound sewage removal and water supply, and heating source. In addition, the dwelling may be overcrowded defined as more than one person per room). A "Substandard but Suitable for Rehabilitation Condition' dwelling unit, at a minimum, is a dwelling unit that does not meet Housing Quality Standards (HQS) with some of the same features as a "substandard condition" dwelling unit. This unit is likely to have deferred maintenance and may have some structural damage such as a leaking roof, deteriorated interior surfaces, and inadequate insulation. A "substandard but suitable" dwelling unit, however, has basic infrastructure (including systems for clean water and adequate waste disposal) that allows for economically and physically feasible improvements and upon completion of rehabilitation meets the definition of a "Standard" dwelling unit. Mayor City Administrator Date Date Prohibition of Excessive Force Policy The City of Hutchinson prohibits the use excessive force by law enforcement agencies within its jurisdiction against individuals engaged in nonviolent civil rights demonstrations. The City of Hutchinson also will enforce applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction. Mayor City Administrator Certification for U.S. Department of Housing a Drug -Free Workplace and Urban Development Applicant Name City of Hutchinson Program/Activity Receiving Federal Grant Funding Hutchinson Downtown Housing Rehabilitation Program Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the sites listed below: I certify that the above named Applicant will or will continue to provide a drug -free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an on -going drug -free awareness program to inform employees --- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the employee will --- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted --- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by aFederal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug - free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.) Hutchinson City Center 111 Hassan Street SE Hutchinson McLeod County MN 55350 Check here X❑ if there are workplaces on file that are not identified on the attached sheets. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Title Gary Forcier Mayor Signature Date X form HUD-50070 (3/98) ref. Handbooks 7417.1, 7475.13, 7485.1 & .3 City of Hutchinson PROMOTING/FURTHERING FAIR HOUSING Plan The City understands, acknowledges, and affirms its obligation to further Fair Housing practices under Title VIII of the Civil Rights Act of 1968 (Fair Housing Act), as amended, which prohibits discrimination in the sale, rental, and financing of dwellings, and in other housing -related transactions, because of race, color, religion, sex, familial status, national origin, and disability. City of Hutchinson certifies it will take actions that affirmatively further fair housing. One new activity from the following list will be done per year over the life of open SCDP grants. • Display fair housing posters at city center office running the program. (Ongoing until grant closeout) • Place a fair housing discussion on the agenda of a council or HRA board meeting • Make fair housing brochures available at city center • Fair Housing Month News Release on HRA webpage • Conduct a fair housing awareness event. • Broadcast a fair housing public service announcement. • Work with area schools to have a fair housing poster contest. City of Hutchinson: Gary Forcier, Mayor Attest: Date Matthew Jaunich, City Administrator Date City of Hutchinson Section 3 Plan The City of Hutchinson, in conjunction with Small Cities Development Program (SCDP) Revolving Funds/Program Income, has the following plan to direct employment and other economic opportunities generated by HUD financial assistance for housing and community development programs, to the greatest extent feasible, toward low -and very low-income persons, particularly those who are recipients of government assistance for housing. This plan outlines how the City of Hutchinson and its subrecipients, contractors and subcontractors will comply with HUD's Section 3 requirements, as applicable, in implementing City of Hutchinson's SCDP grant. To the greatest extent feasible, funded project work will be directed towards low- and very low-income persons and to Section 3 businesses. In addition, to the greatest extent feasible, work will also be directed towards women- or minority -owned businesses. Being a Section 3 business or a woman- or minority -owned business is not required; however, preference is given to those businesses. A business may be considered a Section 3 business if they meet one or more of the following criteria: 1. At least 51% of the business is owned and controlled by low- or very low-income persons; or 2. At least 5 1 % of the business is owned and controlled by current public housing residents or residents who currently live in Section 8-assisted housing; or 3. Over 75% of the labor hours performed for the business over the prior three-month period are performed by Section 3 workers Businesses may demonstrate Section 3 business eligibility by submitting the Section 3 and Women- or Minority -Owned Business Certification form. This form may also be used to demonstrate a business is a women- or minority -owned business. City of Hutchinson will require all contractors and subcontractor to complete and submit the Section 3 and Women- or Minority - Owned Business Certification form prior to the start of the project. The City of Hutchinson will attempt to recruit Section 3, women- or minority -owned businesses, or low- or very low-income workers through: Advertising on the Hutchinson HRA website; • Signs prominently displayed at the City of Hutchinson Building Department; or • local advertising media Mayor Date City Administrator Date HUTCHINSON CITY COUNCIL H UTCH I NSON Request for Board Action R CITY ON PURPOSE. Agenda Item: Tattoo License - Richard Verri - 146 Franklin Street SW Department: Administration LICENSE SECTION Meeting Date: 7/22/2025 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Richard Verri has submitted a tattoo license application into administration for review and processing. The application is for Mr. Verri to provide tattoo services at 146 Franklin Street SW. A background check was completed of Mr. Verri and the police department does not object to the issuing of the license. The applicant has completed the appropriate application, including the Conditional Use Permit application process, in full and all pertinent information has been received and approved. BOARD ACTION REQUESTED: Approve issuing tattoo license to Richard Verri to provide tattoo services at 146 Franklin Street SW Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151/Fax:(320) 234-4240 City of Hutchinson Application for Tattoo Service License (Under Ordinance No. 118) J �110 License Fee: 175. Operating Year: Da t 3Zo-5 /03�' Applicant Name Phone Number 9�59-mac Ao Dr SC AP+ I �k �l;�n5a� M IJ S--':KS'� Applicant Address City State Zip Business Name (�'Frantn S+SLA) C Business Address 3 Zoning District *verify the proposed use is allowed in this zoning district Corporate Name Corporate Address 37-0 Lc(a - 0 1 Z. Phone Number RWVLWP5jn M Q � City State Zip State Phone Number owner(syCorporate, Officer(s) (list names and addresses of all persons have a beneficial interest in the Name: ti c k ict r P.- - aq�'iffcHo VrSe-A; j (- JcL);nSan_ MI) Address City State Zip Name: Address City State Zip *If necessa /ist additional owners cor orate officer s on a se arate sheet of a er Name: _gLC llb3 d V1-rf- I Address City State Zip Name: Address *If necessary, list additional on a City State Zip sheet of paper City of Hutchinson Application for Tattoo Service Page 2 of 3 Checklist (all items must be eked yes" in order for the application to be processed) _ The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): U yes ❑ no (M.D. 011- Application completed in full and signed: ©'yes ❑ no Release of Information completed and signed: C>,]'yes ❑ no I hereby certify that I have completely filled out the entire above application and that the application is true, correct, and accurate and that I and all technicians providing services under this license are free from all communicable diseases. I fully understand that any person who violates any provision of the Tattooing Services Ordinance No. 118 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $500 by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of pro cut on. Q!v zo25 I G ' ^ q (�� .$iyna ture of Applicant IJ �-' r l . Print Name at Title NOTE. No application w111 be forwarded to the City Councll unless recelved t" weeks pr/or to the regular Councll meeting, Wed out in completlon, and fee payment Is attached. Internal Zoninq/Building 91approved ❑denied Signature: Police idapproved ❑denied Signature: City Council ❑approved ❑denied Signature: H: Licenses/Apo ications/Tattoo.doc CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 7/9/25 - 7/22/25 Check Date Check# Name Description Amount 7/9/2025 302232 ARTHURJ GALLAGHER RISK INSURANCE BROKER FEE 9,555.00 7/9/2025 302233 LEAGUE OF MN CITIES -INS TRUST INS PREMIUMS 79,635.00 7/11/2025 EFT EFTPS Payroll Report 6/22/25 - 7/5/25 105,230.42 7/11/2025 EFT MN Dept of Revenue Payroll Report 6/22/25 - 7/5/25 19,839.76 7/11/2025 EFT MNDCP Payroll Report 6/22/25 - 7/5/25 325.00 7/11/2025 EFT Child Support Payroll Report 6/22/25 - 7/5/25 856.01 7/11/2025 EFT UNUM Voluntary Insurance Payroll Report 6/22/25 - 7/5/25 317.07 7/11/2025 EFT PERA Payroll Report 6/22/25 - 7/5/25 67,946.99 7/11/2025 EFT Health Equity Payroll Report 6/22/25 - 7/5/25 17,831.93 7/11/2025 EFT Mission Square Payroll Report 6/22/25 - 7/5/25 5,058.18 7/11/2025 EFT VOYA Payroll Report 6/22/25 - 7/5/25 250.00 7/11/2025 302234 Manual Employee Check Payroll Report 6/22/25 - 7/5/25 419.13 7/11/2025 302235 Manual Employee Check Payroll Report 6/22/25 - 7/5/25 77.57 7/11/2025 302236 HART Payroll Report 6/22/25 - 7/5/25 521.53 7/11/2025 302237 NCPERS Payroll Report 6/22/25 - 7/5/25 192.00 7/22/2025 302238 BECKMAN,JOHN UB REFUND 20.56 7/22/2025 302239 BERGMANN, MATTHEW UB REFUND 119.14 7/22/2025 302240 CLASEN, RALPH UB REFUND 31.76 7/22/2025 302241 CURRY, GREG UB REFUND 2.10 7/22/2025 302242 DECKER, SCOTT UB REFUND 92.00 7/22/2025 302243 JOHNSTON, DAVID & PAMELA UB REFUND 90.64 7/22/2025 302244 KASTEL, BRUCE&JUDY KING UB REFUND 21.53 7/22/2025 302245 LABRAATEN, ERIC UB REFUND 130.84 7/22/2025 302246 ORTLOFF, ORLIN UB REFUND 36.54 7/22/2025 302247 PAULSON, PHYLLIS UB REFUND 43.33 7/22/2025 302248 RAINE UB REFUND 0.81 7/22/2025 302249 RATHKE, JOSH UB REFUND 195.62 7/22/2025 302250 RET INVESTMENTS UB REFUND 7.85 7/22/2025 302251 RET INVESTMENTS UB REFUND 135.10 7/22/2025 302252 AARP AARP INSTRUCTION - SR CTR 265.00 7/22/2025 302253 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 491.72 7/22/2025 302254 ACE HARDWARE - 1825 SPECIAL ORDER KEY DEPOSIT, KEY - POLICE 102.99 7/22/2025 302255 ALTERNATIVE BUSINESS FURNITURE OFFICE CHAIR - ENG 760.00 7/22/2025 302256 APEX ENGINEERING GROUP INC ENVIRONMENTAL TRANSITION - ENG 2,054.00 7/22/2025 302257 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 347.35 7/22/2025 302258 AUTO VALUE - GLENCOE FLOOR DRY, FITTINGS - HATS 542.74 7/22/2025 302259 B& C PLUMBING & HEATING INC PLUMBING, WATER LINE REPAIRS- MULTIPLE DEPTS 1,969.35 7/22/2025 302260 BELLBOY CORPORATION COST OF GOODS SOLD - LIQUOR HUTCH 4,839.70 7/22/2025 302261 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 567.92 7/22/2025 302262 BOBBING BOBBER BREWING CO COST OF GOODS SOLD -LIQUOR HUTCH 297.63 7/22/2025 302263 BRADLEY SECURITY & ELECTRIC LLC REPAIRS, PARTS - MULTIPLE DEPTS 524.50 7/22/2025 302264 BRANDON TIRE CO TIRE REPAIR - PARKS 36.90 7/22/2025 302265 BRAUN INTERTEC CORP MATERIALS TESTING - STREETS PROJECTS 10,224.70 7/22/2025 302266 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 8,052.93 7/22/2025 302267 C & C CONTRACTING & STRIPING STRIPING - ROBERTS PARK LOT - STREETS 3,345.00 7/22/2025 302268 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 66,210.34 7/22/2025 302269 CARS ON PATROL SHOP LLC TOWS, REPAIRS - MULTIPLE DEPTS 1,312.29 7/22/2025 302270 CASH DRAWER#4 PETTY CASH RECONCILIATION 51.00 7/22/2025 302271 CENTRAL HYDRAULICS FEM COUPLER ASSEMBLIES, CARTRIDGES - CREEKSIDE 222.24 7/22/2025 302272 CENTRAL MCGOWAN GAS CYLINDERS, WELDING SUPPLIES - MULTIPLE DEPTS 236.20 7/22/2025 302273 CHERRYROAD MEDIA INC ADVERTISING - LIQUOR HUTCH 1,891.80 7/22/2025 302274 CINTAS CORPORATION CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS 480.95 7/22/2025 302275 COLDSPRING NICHE PLAQUE - MULTIPLE DEPTS 366.00 7/22/2025 302276 CORE & MAIN LP SR2 3/4 METER -WATER 165.66 7/22/2025 302277 CORNER POST EROSION CONTROL LANDSCAPE REPAIR - ENG 100.00 7/22/2025 302278 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 946.80 7/22/2025 302279 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 65,194.89 7/22/2025 302280 DELEGARD TOOL CO HATS A/C MACHINE 117.99 7/22/2025 302281 DELL MARKETING LP SERVER EXTENDED SUPPORT- MULTIPLE DEPTS 4,404.33 7/22/2025 302282 DOOLEY'S PETROLEUM INC AIRPORT FUEL 32,760.00 7/22/2025 302283 E2 ELECTRICAL SERVICES INC INSTALLS, REPAIRS - MULTIPLE DEPTS 4,371.24 7/22/2025 302284 FAHRNER ASPHALT SEALERS LLC MICRO SURFACING - MISC STREETS/ROBERTS PARK PARKING 111,485.00 7/22/2025 302285 FARM -RITE EQUIPMENT RENTALS, PARTS- MULTIPLE DEPTS 596.31 7/22/2025 302286 FASTENAL COMPANY HAND TOWELS AND TP - PARKS 118.67 7/22/2025 302287 FENRICH,TAYLOR REIMB: FUEL, NTOATRAINING - POLICE 193.21 7/22/2025 302288 FIRST ADVANTAGE LNS OCC HEALTH SOLU FIRST ADVANTAGE DRUG TESTING 101.20 7/22/2025 302289 FORM -A -FEED FERTILIZER FOR MULTIPLE PARKS 3,942.00 7/22/2025 302290 FOSTER MECHANICAL HVAC MAINT & REPAIRS - MULTIPLE DEPTS 1,396.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 7/9/25 - 7/22/25 Check Date Check# Name Description Amount 7/22/2025 302291 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 1,000.00 7/22/2025 302292 GALLS LLC EMS SHEARS, SHORTS - POLICE 217.12 7/22/2025 302293 GAVIN, JANSSEN, STABENOW, & MOLDAN LTD PROSECUTIONS - LEGAL 3,700.00 7/22/2025 302294 GRAINGER PLUMBING PARTS FOR RECYCLE WATER LINES- WWTP 79.54 7/22/2025 302295 GREEN EARTH LAWN CARE INC LAWN MOWING AT ENTERPRISE CENTER 475.13 7/22/2025 302296 HAGER JEWELRY INC NAMEPLATE - ENG 23.00 7/22/2025 302297 HAWKINS INC CHEMICALS - MULTIPLE DEPTS 23,326.80 7/22/2025 302298 HERALD JOURNAL PUBLISHING PUBLICATION - LEGAL 391.00 7/22/2025 302299 HILLYARD / HUTCHINSON REPAIRS, SUPPLIES - MULTIPLE DEPTS 2,602.67 7/22/2025 302300 HJERPE CONTRACTING DALE STREET PROJECT 1,741.30 7/22/2025 302301 H MA ARCHITECTS LTD CITY CENTER NEEDS STUDY 9,550.30 7/22/2025 302302 HOFFMAN ELECTRIC MN LLC CAMPGROUND SERVICE CALL FOR FULL HOOK UP 343.25 7/22/2025 302303 HOLT MOTORS INC REPAIR STEERING, BLINKERS - MULTIPLE DEPTS 209.90 7/22/2025 302304 HOLT-PETERSON BUS HOLT BUS- AUGUST 2025 SR TOUR 1,820.00 7/22/2025 302305 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,627.10 7/22/2025 302306 HORIZON COMMERCIAL POOL SUPPLY FLOW METERS - WATERPARK 2,911.02 7/22/2025 302307 HUTCHINSON CHAMBER & TOURISM MAY LODGING TAX 10,999.46 7/22/2025 302308 HUTCHINSON CO-OP FUEL & SUPPLIES - MULTIPLE DEPTS 6,604.32 7/22/2025 302309 HUTCHINSON UTILITIES JUNE UTILITIES 115,017.51 7/22/2025 302310 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 123.37 7/22/2025 302311 HUTCHINSON, CITY OF WATER BILLS - MULTPLE DEPTS 8,116.02 7/22/2025 302312 INDEPENDENT EMERGENCY SERVICES 911 PS/ALI SERVICE - POLICE 10.77 7/22/2025 302313 INDUCTIVE AUTOMATION LLC SCADA SUPPORT PLAN IGNITION - MULTIPLE DEPTS 5,877.00 7/22/2025 302314 INGSTAD BROADCASTING RADIO ADVERTISING - LIQUOR HUTCH 333.00 7/22/2025 302315 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 18,388.51 7/22/2025 302316 JUUL UNDERGROUND LLC JACKSON STREET SEWER REPAIR 24,832.65 7/22/2025 302317 KAHL, DENNIS NOXIOUS WEEDS MOWING-STORMWATER 920.00 7/22/2025 302318 KEVIN LOFTNESS LLC DUSTCONTROL- STREETS 6,647.00 7/22/2025 302319 KOHLS SWEEPING SERVICE PILING CONCRETE, SHORTLINE STRIPING - MULTIPLE DEPTS 22,245.30 7/22/2025 302320 KRANZ LAWN & POWER TORO FIELD PRO GROOMER OIL AND FILTERS - PARKS 143.76 7/22/2025 302321 L& P SUPPLY OF HUTCHINSON INC MOWER BLADE WEEDWHIP - MULTIPLE DEPTS 122.92 7/22/2025 302322 LAKELAND MEDIA LLC RADIO ADVERTISING - LIQUOR HUTCH 317.00 7/22/2025 302323 LAWSON PRODUCTS INC COUPLERS/FITTINGS - HATS 139.62 7/22/2025 302324 MALLAK, EASTON REIMB: SAFETY FOOTWEAR - WATER 164.95 7/22/2025 302325 MARCO TECHNOLOGIES LLC PRINTING CONTRACT- MULTIPLE DEPTS 606.81 7/22/2025 302326 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACT- MULTIPLE DEPTS 74.00 7/22/2025 302327 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT - POLICE 650.00 7/22/2025 302328 MCLEOD COUNTY HHW FRIDGE RECYCLED - REC 15.00 7/22/2025 302329 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 701.94 7/22/2025 302330 MIDWEST MACHINERY CO JD GATOR REPLACEMENT BROOM - PARKS 706.39 7/22/2025 302331 MINI BIFF PORTA TOILET RENTAL- PARKS 259.08 7/22/2025 302332 MINNESOTA DEPT OFAGRICULTURE TONNAGE REPORTS - CREEKSIDE 2,260.80 7/22/2025 302333 MINNESOTA RURAL WATER ASSN MEMBERSHIP - WATER 425.00 7/22/2025 302334 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 977.60 7/22/2025 302335 MN STATE BAR ASSOCIATION DUES & SUBSCRIPTIONS - LEGAL 288.00 7/22/2025 302336 MOMENTUM TRUCK GROUP MS574T PARTS - STREETS 394.85 7/22/2025 302337 MOORE, ERIC REIMB: MNRWATRAINING - WWTP 59.50 7/22/2025 302338 MOUNTAIN WEST LLC CEDAR MULCH BULK- CREEKSIDE 4,112.50 7/22/2025 302339 MPCA NPDESANNUAL PERMIT FEE- WWTP 14,350.00 7/22/2025 302340 MTI DISTRIBUTING INC TORO MOWER REPAIRS- PARKS 411.34 7/22/2025 302341 NORTH CENTRAL LABORATORIES RECERT OF THERMOMETER, SUPPLIES - WWTP 629.17 7/22/2025 302342 NUSS TRUCK & EQUIPMENT MS972TCOMPRESSOR & BRACKET -STREETS 532.19 7/22/2025 302343 NUVERA PHONE SERVICES - MULTIPLE DEPTS 5,542.14 7/22/2025 302344 ODRA LLC MW496X PARTS - STORMWATER 2,010.45 7/22/2025 302345 OFFICE DEPOT STORAGE BASKETS - STREETS 30.99 7/22/2025 302346 O'REILLYAUTO PARTS CLEANING SUPPLIES,K PAINT, BOARD CR - MULTIPLE DEPTS 153.74 7/22/2025 302347 PAULSON, DEB REIMB: MWOA LAB SEMINAR - WWTP 520.78 7/22/2025 302348 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,307.50 7/22/2025 302349 PEARSON BROS INC 2025 CHIP AND FOG SEAL - STREETS 108,934.56 7/22/2025 302350 PEAT INC SPHAGNUM PEAT BULK- CREEKSIDE 2,082.50 7/22/2025 302351 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,110.08 7/22/2025 302352 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 8,838.72 7/22/2025 302353 POMP'STIRE SERVICE INC WW661W TIRES- WWTP 1,299.80 7/22/2025 302354 POSTMASTER POSTAGEACCOUNT 50.00 7/22/2025 302355 POSTMASTER POSTAGE- UB BILLING 1,930.00 7/22/2025 302356 RAHN PAINTING & CONTRACTING LLC SUMMER CLEANUP & WEED MAINT - MULTIPLE DEPTS 1,295.00 7/22/2025 302357 READY WATT ELECTRIC SIREN MAINTENANCE - EMERG MGMT 5,265.00 7/22/2025 302358 1 REIN DERS FOUNTAIN PROJ PARTS, CHEMICALS - PARKS 1 2,395.98 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 7/9/25 - 7/22/25 Check Date Check# Name Description Amount 7/22/2025 302359 REINER ENTERPRISES INC COUNTY HAULING - CREEKSIDE 942.50 7/22/2025 302360 RICE LAKE CONSTRUCTION GROUP RAW WATER PIPE REPAIR -WATER PLANT 26,094.70 7/22/2025 302361 RUNNING'S SUPPLY WEED TRIMMER LINE, TRAILER BALL- MULTIPLE DEPTS 45.97 7/22/2025 302362 S&S TRUCKING LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 850.00 7/22/2025 302363 SAM'S TIRE SERVICE REPAIRS, TIRES - MULTIPLE DEPTS 4,489.85 7/22/2025 302364 SCHWICKERT'S TECTA AMERICA LLC ROOF LEAKINSP/RPR- AIRPORT 1,793.44 7/22/2025 302365 SHAW, KAREN PILATES/ YOGA INSTRUCTION - SR CTR 150.00 7/22/2025 302366 SHORT-ELLIOT-HENDRICKSON INC STORMWATER RESILIENCY 6,380.00 7/22/2025 302367 SHRED-N-GO 446138 SHREDDING - MULTIPLE DEPTS 70.00 7/22/2025 302368 SOUTHERN GLAZER'S WINE AND SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 39,283.19 7/22/2025 302369 SOUTHWEST CORRIDOR TRANS COALITION SWCTC DUES - ENG 1,000.00 7/22/2025 302370 STANDARD PRINTING-N-MAILING POSTAGE, UB BILLS - MULTIPLE DEPTS 7,600.43 7/22/2025 302371 STAPLES ADVANTAGE PAPER, TISSUES - MULTIPLE DEPTS 430.96 7/22/2025 302372 STOCKMEN'S GREENHOUSE PLANTS FOR GARDEN PLOT- CREEKSIDE 265.69 7/22/2025 302373 STREICH TRUCKING PEAT FREIGHT IN - CREEKSIDE 4,420.00 7/22/2025 302374 SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH 396.00 7/22/2025 302375 SYSCO WESTERN MN AQUATICCENTER- CONCESSIONS 3,800.71 7/22/2025 302376 TACTICAL SOLUTIONS CERTIFICATION OF RADAR - POLICE 320.00 7/22/2025 302377 TALL SALES COMPANY JUNECOMMISSIONS- CREEKSIDE 6,029.75 7/22/2025 302378 TERMINAL SUPPLY CO CAMERA - ALL PLOWTRUCKS- STREETS 553.35 7/22/2025 302379 THOMSON REUTERS-WEST OPERATING SUPPLIES- MULTIPLE DEPTS 1,625.47 7/22/2025 302380 TIDYTIGHTWADS HATS JANITORIAL SERVICE 1,485.75 7/22/2025 302381 TITAN MACHINERY STREETS SNOW BLADE 22,096.35 7/22/2025 302382 T-MOBILE PHONE SERVICES - MULTIPLE DEPTS 2,296.89 7/22/2025 302383 TOWMASTER INC HEAVY TRUCK PLOW EQUIPMENT - STREETS 153,361.00 7/22/2025 302384 TRI COUNTY WATER SOFTENER SALT, BOTTLE WATER DEL - MULTIPLE DEPTS 188.49 7/22/2025 302385 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 287.64 7/22/2025 302386 TURFTANK TURF TANK ANNUAL RENTAL - PARKS 12,700.00 7/22/2025 302387 ULINE CONCESSIONS AQUATIC CENTER 240.21 7/22/2025 302388 US IDENTIFICATION MANUAL MANUAL UPDATE THRU SEPT - MV 95.00 7/22/2025 302389 USA BLUE BOOK AMMONIATNT, DAMPENIER- WWTP 1,238.04 7/22/2025 302390 VAN METER INC SCADA INPUT CARD - WATER 2,125.16 7/22/2025 302391 VERIZON WIRELESS PHONE SERVICES- MULTIPLE DEPTS 651.32 7/22/2025 302392 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 16,161.95 7/22/2025 302393 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 675.55 7/22/2025 302394 VIKING SIGNS & GRAPHICS INC NEW LOGO SIGNS, SKATE PARK SIGN - MULTPLE DEPTS 590.00 7/22/2025 302395 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,697.49 7/22/2025 302396 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 17,028.58 7/22/2025 302397 WEBBER RECREATIONAL DESIGN INC PLAYGROUND SYSTEM WITH INSTALLATION - ODDFELLOWS 69,799.00 7/22/2025 302398 WELCOME NEIGHBOR ADVERTISING - LIQUOR HUTCH 60.00 7/22/2025 302399 WEST CENTRAL SANITATION INC RESIDENTIAL REFUSE 60,797.41 7/22/2025 302400 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 3,428.38 7/22/2025 302401 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 495.00 7/22/2025 302402 YOUNGDALE, REBEKAH REIMB: SAFETY FOOTWEAR - POLICE 48.74 Total - Check Register A: $ 1,557,402.62 Department Purchasing Card Activity - June 2025 Date Department Vendor Name Description Amount 6/4/2025 ADMIN CASH WISE FOODS Food/Beverage for Joint City/HUC/EDA Meeting 36.77 6/5/2025 ADMIN BROWNTON BAR GRILL Lunch at Quarterly City/County Admin/Clerk Meeting 22.81 6/6/2025 ADMIN CARIBOU COFFEE Food/Beverage for Joint City/HUC/EDA Meeting 97.05 6/27/2025 ADMIN DULUTH ENTERTAINMENT CONV DECC Parking for LMC Annual Conference 10.00 6/30/2025 ADMIN HAMPTON INNS Hotel Cost for LMC Annual Conference 888.72 6/2/2025 CREEKSIDE Mailchimp Email marketing, monthly newsletter 33.00 6/4/2025 CREEKSIDE US COMPOSTING COUNCIL US Composting Council membership dues 270.00 6/4/2025 CREEKSIDE US COMPOSTING COUNCIL US Composting Council membership dues 270.00 6/6/2025 CREEKSIDE SPS COMMERCE May 2025 SPS fees; UH / Do it Best account setup 502.90 6/9/2025 CREEKSIDE APPLE.COM/BILL iCloud storage; Akosek 0.99 6/10/2025 CREEKSIDE TARGET Breakroom coffee 24.62 6/10/2025 CREEKSIDE TARGET Office coffee 24.62 6/26/2025 CREEKSIDE AMAZON Grade 8 3/4" - 16 hex nuts 11.89 6/27/2025 CREEKSIDE CASH WISE FOODS Staff lunch supplies/open house food test run 83.31 6/27/2025 CREEKSIDE CASH WISE FOODS Staff lunch supplies/open house food test run 27.77 6/13/2025 EDA BEST WESTERN Room for EDAM summer conference 261.46 6/15/2025 EDA DULUTH ENTERTAINMENT CONV Parking at EDAM summer conference 10.00 6/15/2025 EDA DULUTH ENTERTAINMENT CONV Parking at EDAM summer conference 10.00 6/15/2025 EDA APPLEBEES Dinner at EDAM summer conference 30.00 6/15/2025 EDA PERKINS SUPERIOR Dinner at EDAM summer conference 18.64 6/16/2025 EDA PERKINS SUPERIOR Breakfast at EDAM summer conference 22.31 6/20/2025 EDA JIMMYS PIZZA HUTCHINSON Lunch for EDA Finance Team meeting 101.89 6/26/2025 EDA JIMMYJOHNS Lunch for EDA Board meeting 126.27 6/27/2025 EDA WAL-MART Beverages for EDA meetings 6.98 6/12/2025 FINANCE AMAZON City Center - Legal writing pads 11.54 6/12/2025 FINANCE AMAZON City Center- Label maker tape refills 17.99 6/15/2025 FINANCE GOVERNMENT FINANCE OFFICE 2025 GFOA Dues 190.00 6/15/2025 FINANCE -Finance- FEMA NFIP FLOOD INSURANCE Flood insurance renewal- PD 3,605.00 6/18/2025 FINANCE 13213 Prime Gen Fund - Amazon Prime annual fee 175.00 6/18/2025 FINANCE 13213Prime Liquor -Amazon Prime annual fee 35.00 6/18/2025 FINANCE 13213Prime Compost -Amazon Prime annual fee 35.00 6/18/2025 FINANCE 13213 Prime Water - Amazon Prime annual fee 35.00 6/18/2025 FINANCE 13213Prime Sewer -Amazon Prime annual fee 35.00 6/18/2025 FINANCE 13213 Prime EDA - Amazon Prime annual fee 17.00 6/18/2025 FINANCE 13213Prime HRA-Amazon Prime annual fee 17.00 6/18/2025 FINANCE WAL-MART City Center - soda for vending machine 139.34 6/20/2025 FINANCE AMAZON HR - Wall Calendar 8.64 6/24/2025 FINANCE GOVERNMENT FINANCE OFFICE Annual GFOA Certificate fee 460.00 6/26/2025 FINANCE AMAZON DMV- dryerasemarkers 9.98 6/27/2025 FINANCE AMAZON City Center - Gel pens 40.55 6/30/2025 FINANCE EZBUSINESS FEE Credit Card Service Fee 15.00 6/1/2025 FIRE TOWMASTER Ranger trailer tire and rim assembly 142.74 6/1/2025 FIRE TOWMASTER Ranger trailer tire and rim assembly 142.74 6/6/2025 FIRE MINNESOTA STATE FIRE CHIEF Open house kitchen demo safety trailer 75.00 6/17/2025 FIRE TRUEWERK Unifroms - summer duty pants - miultiple FF 680.85 6/17/2025 FIRE CASH WISE FOODS Cases of bottled drinking water 37.90 6/25/2025 FIRE Torque Fitness Nemitz Monies - RETURN of wrong product (396.15) 6/27/2025 FIRE PARMAN ENERGY CORP Water soluable oil for hose testing truck maint 90.97 6/27/2025 FIRE PARMAN ENERGY CORP Water soluable oil for hose testing truck maint 90.97 6/1/2025 IT AMAZON Patch Panel 32.33 6/1/2025 IT AMAZON Keystone Jacks 34.29 6/4/2025 IT AMAZON Barcode Scanner 49.00 6/4/2025 IT AMAZON AV Cables 30.68 6/5/2025 IT AMAZON Tamper proof stickers for CC readers @ Parks 9.99 6/10/2025 IT NETWORKSOLUTIONS Public Arts E-Mail Service 2.25 6/15/2025 IT AMAZON Touch Screen for POS 279.99 6/26/2025 IT AMAZON UPS 79.99 6/29/2025 IT AMAZON Toner 108.67 6/1/2025 LIQUOR HUTCH FACEBOOK FB advertising 74.96 6/2/2025 LIQUOR HUTCH City Hive Inc Online ordering and website 99.07 6/6/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Paper towels and wall anchors 37.71 6/15/2025 LIQUOR HUTCH AMAZON Page protectors 5.52 6/16/2025 LIQUOR HUTCH RITE Monthly Cloud Retailer POS fee 268.44 6/22/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Cleaning supplies and garbage bags 40.45 6/22/2025 LIQUOR HUTCH AMAZON Copy/printer paper 194.62 6/24/2025 LIQUOR HUTCH AMAZON Replacement emergency lights 128.59 6/27/2025 LIQUOR HUTCH FACEBOOK FB advertising 250.00 6/29/2025 LIQUOR HUTCH CapCut Video editing - trial for social media 19.99 6/29/2025 1 LIQUOR HUTCH I INTERNATIONAL TRANS FEE Cap cut fee 0.60 Department Purchasing Card Activity - June 2025 Date Department Vendor Name Description Amount 6/4/2025 ADMIN CASH WISE FOODS Food/Beverage for Joint City/HUC/EDA Meeting 36.77 6/29/2025 LIQUOR HUTCH AMAZON Label maker tape for signs 20.05 6/1/2025 PARK & REC AMAZON Swim Lessons Supplies 72.69 6/1/2025 PARK & REC AMAZON Plumbing Repairs 24.08 6/1/2025 PARK & REC SQ *WABASHA CAVES / FAR U Senior Trips - Wabasha Street Caves Tickets and Buffet 917.50 6/1/2025 PARK & REC WM SUPERCENTER Hooks 16.25 6/2/2025 PARK & REC AMAZON Concession Supplies 793.56 6/2/2025 PARK & REC WHEN I WORK INC Employee Scheduling Software 420.00 6/8/2025 PARK & REC AMAZON Concession Supplies 568.35 6/8/2025 PARK & REC 41MPRINT INC Tumblers for Concession Stand 671.90 6/8/2025 PARK & REC 41MPRINT INC Sunglasses for Lifeguards 638.70 6/11/2025 PARK & REC AMAZON File folders 45.97 6/12/2025 PARK & REC RECREONICS Lifeguard Whistles 130.15 6/12/2025 PARK & REC AMAZON Concession Supplies 101.96 6/12/2025 PARK & REC AMAZON Shower Hooks for Bathrooms 60.76 6/15/2025 PARK & REC WAL-MART Roberts Concession 42.07 6/16/2025 PARK & REC CARIBOU COFFEE Roberts Concession - Cambro and coffee 107.86 6/17/2025 PARK & REC AMAZON Roberts Concession - chips and sunflower seeds 370.52 6/17/2025 PARK & REC WM SUPERCENTER Batteries and Aquatic Center Supplies 44.14 6/19/2025 PARK & REC Prime Video Senior Activities - Movie "A Complete Unknown" 6.46 6/20/2025 PARK & REC AMAZON Swim Lessons supplies - Projector 59.99 6/22/2025 PARK & REC AMAZON Concession Supplies - Pizza Tray, Slushie Mix, Otter Pops 222.42 6/22/2025 PARK & REC WM SUPERCENTER Concession Supplies - Muffins 25.88 6/25/2025 PARK & REC PROGRESSIVE DESK Rec Programmer Desk for Office 764.00 6/26/2025 PARK & REC AMAZON Concession Supplies - Candy bars, Cheese 448.00 6/26/2025 PARK & REC AMAZON Concession Supplies - Candy bars, Cheese 449.05 6/26/2025 PARK & REC AMAZON Senior Class Supplies 184.97 6/26/2025 PARK & REC KIEFER AQUATICS Lifeguard Ponchos 200.00 6/27/2025 PARK & REC AMAZON Concession Supplies - Candy 112.00 6/30/2025 PARK & REC AMAZON Laptop Bags 87.95 6/13/2025 PLANNING QUALIFIEDHARDWARECOM Fitting for mullion 75.51 6/20/2025 PLANNING Danner LFI Safety shoes Dan J 218.00 6/25/2025 PLANNING AMAZON Defibrillator sign 19.59 6/5/2025 POLICE AMAZON Paper towels 56.80 6/8/2025 POLICE MOCIC Membership 50.00 6/10/2025 POLICE HUTCHSTATION Subscription 83.50 6/11/2025 POLICE Philips North America LLC Defib batteries 128.52 6/12/2025 POLICE AMAZON Med supplies 33.59 6/12/2025 POLICE AMAZON Labels 17.59 6/16/2025 POLICE NMS LABS Drug screen 562.00 6/25/2025 POLICE AMAZON Compost plates 66.33 6/26/2025 POLICE AMAZON Flashlight parts 27.01 6/26/2025 POLICE AMAZON Baking soda 12.00 6/27/2025 POLICE AMAZON Pens 37.94 6/27/2025 POLICE AMAZON Batteries 13.77 6/29/2025 POLICE AMAZON Flash drives 49.98 6/1/2025 PUBLIC WORKS HOMEDEPOT.COM Batteries for String Trimmer & Leaf Blower 878.00 6/3/2025 PUBLIC WORKS PSN*MINNESOTA RWA MN WW Refresher Hours for ZP License 150.00 6/3/2025 PUBLIC WORKS U OF M CONTLEARNING OL Construction Installer Class for KL 140.00 6/3/2025 PUBLIC WORKS U OF M CONTLEARNING OL Construction Site Manager Class for KL 225.00 6/3/2025 PUBLIC WORKS U OF M CONTLEARNING OL Design Construction SWPPP Class for KL 320.00 6/4/2025 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 85.00 6/4/2025 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 85.00 6/8/2025 PUBLIC WORKS AMAZON Phone Case 35.91 6/8/2025 PUBLIC WORKS HUTCHSTATION Hutchinson Station Subscription for Engineering Dept 0.99 6/10/2025 PUBLIC WORKS AMAZON 2 Monitors for SCADA & EL Office 207.88 6/12/2025 PUBLIC WORKS AMAZON Scale for Sodium Hydrosulfite 82.63 6/13/2025 PUBLIC WORKS ALL SECURITY Gate Loops for Water Plant 222.19 6/13/2025 PUBLIC WORKS TRAFFICSAFETYSTORE.COM Marking Paint 167.41 6/13/2025 PUBLIC WORKS PRYOR TOOLS Fiberglass Foam Pole Sewer Tool 677.00 6/13/2025 PUBLIC WORKS KEYSTONE PEST SOLUTIONS Herbicides 1,500.00 6/13/2025 PUBLIC WORKS KEYSTONE PEST SOLUTIONS Herbicides 1,000.00 6/13/2025 PUBLIC WORKS KEYSTONE PEST SOLUTIONS Herbicides 414.57 6/13/2025 PUBLIC WORKS ISA Arborist Certification for HK 405.00 6/15/2025 PUBLIC WORKS WWW.APWA.NET Membership Renewal for MS 306.25 6/23/2025 PUBLIC WORKS HUTCHSTATION Hutchinson Station Subscription for Streets Dept 6.99 6/25/2025 PUBLIC WORKS CITY OF HUTCHINSON Fuel Pump Repair Test 4.46 6/26/2025 PUBLIC WORKS HOMEDEPOT.COM Cantilever Tool Box for RC Truck 52.12 6/27/2025 PUBLIC WORKS MNCEMETERIES.ORG Cemetery Association Membership for SP 137.25 Total P-Cards: $ 26,514.21 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. CONSIDERATION OF RESOLUTION MAKING CERTAIN FINDINGS WITH Agenda Item: RESPECT TO SUBSTANDARD BUILDINGS Department: EDA LICENSE SECTION Meeting Date: 7/22/2025 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Preparations are continuing for the redevelopment of the Jorgensen Hotel and Kock Jewelry properties in downtown Hutchinson. Current plans are that both buildings will be demolished sometime this fall. As part of the redevelopment process, the City Council must make a "finding" - by resolution - that both buildings are substandard as defined by Minnesota statute. City staff has completed studies of both the Jorgensen Hotel and Kock Jewelry buildings and determined that they do in fact meet the definition of substandard as defined by Minnesota Statute 469.174. The resolution making that finding is ATTACHED for your review. Staff will be on hand at the council meeting to provide additional information and answer any questions you may have. In the meantime, if you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of resolution Fiscal Impact: Funding Source: Planning dollars FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: EXTRACT OF MINUTES OF MEETING OF THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA HELD: July 22, 2025 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hutchinson, McLeod County, Minnesota, was duly called and held at the City Hall in said City on July 22, 2025, at 5:30 p.m. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION NO. 15884 RESOLUTION MAKING CERTAIN FINDINGS WITH RESPECT TO SUBSTANDARD BUILDINGS A. WHEREAS, the City of Hutchinson (the "City") intends to undertake a redevelopment project in the City (the "Redevelopment Project"); and B. WHEREAS, a part of the Redevelopment Project involves the demolition and clearance of certain blighted buildings (the 'Buildings") described on Exhibit A attached hereto located on certain parcels also described on Exhibit A attached hereto (the "Parcels"); and C. WHEREAS, the City proposes to create a tax increment financing district including the Parcels as a "redevelopment district"; and D. WHEREAS, the deteriorated condition of the Buildings creates a health and safety concern necessitating the demolition of the Buildings prior to the creation of a tax increment financing district; and E. WHEREAS, Minnesota Statutes, Sections 469.174 to 469.1794 provides that a City may create a tax increment financing district (a "TIF District") as a "redevelopment district" if the City finds by resolution that parcels consisting of 70% of the area of the TIF District are occupied by buildings, streets, paved or gravel parking lots or other similar structures, and more than 50% of the buildings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance; and F. WHEREAS, Minnesota Statutes, Section 469.174, subdivision 10(d), provides, among other things, that a parcel may be deemed to be occupied by a structurally substandard building if (1) the parcel was occupied by a substandard building within three years of the filing of the request for certification of the parcel as part of the TIF District with the county auditor; (2) the substandard building was demolished or removed by the City, the demolition or removal was 174200874v1 financed by the City or was done by a developer under a development agreement with the City; and (3) the City found by resolution, before the demolition or removal, that the parcel was occupied by a structurally substandard building and that after demolition and clearance the City intended to include the parcel within the district. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. At least 15% of the area of the Parcels are occupied by the Buildings and other streets, paved or gravel parking lots or other similar structures. 2. The Buildings are "structurally substandard" within the meaning of Minnesota Statutes, Section 469.174, subdivision 10. The reasons and supporting facts for this determination are on file with the staff of the City. 3. Upon filing the request for certification of the tax capacity of the Parcels as part of the TIF District, the City will notify the county auditor that the original tax capacity of the Parcels must be adjusted as provided in Minnesota Statutes, Section 469.177, subdivision 1, paragraph (f). The motion for adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof, and upon a vote being taken thereof, the following voted in favor thereof: and the following voted against same: Adopted this day of , 2025. Attest: City Administrator 2 Mayor 174200874v1 STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I, the undersigned, being the duly qualified and acting City Administrator of the City of Hutchinson, Minnesota, DO HEREBY CERTIFY that I have carefully compared the attached and foregoing extract of minutes with the original minutes of a meeting of the City Council of the City held on the date therein indicated, which are on file and of record in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to a Resolution Making Certain Findings With Respect to Substandard Buildings. WITNESS my hand as such City Administrator of the City Council of the City of Hutchinson, Minnesota this day of , 2025. City Administrator 174200874v1 EXHIBIT A Parcel and Building Information Legal Description Number of Buildings HUTCHINSON BLOCK-008 S 2' OF E 36' OF 1 LOT 1 & N 18' OF LOT 2, SOUTH HALF OF HUTCHINSON HUTCHINSON BLOCK-008 LOT 1 EX S T OF 1 E 36', SOUTH HALF OF HUTCHINSON I� 174200874v1 Public Arts Commission Meeting April 9, 2025, 5:30 PM Hutchinson Event Center 1005 MN-15, Hutchinson MN 55350 MINUTES • Justin calls meeting to order at 5:31PM. Members present are Justin Beck, Pat May, Patrick Hiltner, Wanda Lambert, Lynn Neumann and Andrew Webster. Members not present are Kris Haag. • Farmers Market/Depot Project is the first topic of discussion. Market director, Sara Hingst, and her mother Gale Telecky present a barn quilt project. Installation would be 4 x 4'. Possible locations explored, including the Depot. Art examples include a "fruit" and "train engine" quilt ideas. The artworks use outdoor paint. Geometric/community design/project detailed. Could rent the Depot for a week. Vegetable painting is —$400, train would be $500 or $600. Barn Quilt "Trail" idea forwarded. Valerie is writing a grant for that project. • Justin adds that the SMAC could be a good avenue for funds if needed but PAC does not provide funding. Historical status of Depot will require lots of cooperation and agreement among city agencies, including Historic Hutch, City Council and Parks & Rec. Depot is a very protected asset to the community and city. The garden behind the Depot or near Schmeling Oil could be locations for quilt project if mounting is required. • Sculpture Stroll updates are next. Brochures to be distributed, but strategically in higher -traffic areas. Emails went out Sunday for pick-up and drop-off. Randy is no longer installing and maintenance, Donovan Schutte is now coordinating. • Lynn discusses permanent sculptures and contract with Darwin Wolfe. • Succession and recruitment are the next topic. One seat is currently open and needs to be filled. Patrick's tenure is done in August 2025. Social media needs attention. Pushing the commission openings on social media is important. Justin terms out August 2026. This will be Justin's last coordination of the sculpture stroll to help transition next leader. Justin suggests that the PAC President and Sculpture Stroll Coordinator should be separate. Next meeting is July 9tn • Motion to Adjourn by Patrick, second by Pat, unanimous vote. • Adjourn at 6:23