06-24-2025 (Workshop - City Center Space Needs Study)HUTCHINSON CITY COUNCIL
CITY CENTER SPACE NEEDS STUDY
MINUTES
TUESDAY, JUNE 24, 2025 — 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Gary Forcier called the workshop to order at 4:00 p.m. Council Members present
included Pat May, Chad Czmowski, and Dave Sebesta. Member absent was Tim Burley. Others
present were: Matt Jaunich, City Administrator, and Marc Sebora, City Attorney.
CITY CENTER SPACE NEEDS STUDY
2. City Center Space Needs Study
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich introduced Alli
Davids and Tim Gillet of HMA Architects whom conducted the City Center space needs study.
Ms. Davids presented before the Council. Ms. Davids reviewed the Executive Summary of the
study which noted the purpose of the assessment was to complete a study to evaluate current and
future space requirements, assess existing facility and FF&E, and provide recommendations for
optimizing city operations. Ms. Davids and Mr. Gillet reviewed the process and the timeline of
the study which began in February 2025. Ms. Davids reviewed the needs assessment findings
from a survey that was completed by city center employees. Through the process, bubble
diagrams were developed which showed adjacencies, hierarchies and general space relationships.
Ultimately three layout options were developed that were shared with staff. Based on final
review with the City team, costs and recommendations by staff a final plan was developed. Ms.
Davids presented the layout which includes a main window area in the lobby which will house
water billing and planning/zoning/building staff. The break room is proposed to be moved to the
old DMV area along with a conference room. A respite area has been included as well as a
wellness area including shower facilities. Space for absentee voting has been incorporated into
the plan when needed in election years. Small and larger conference rooms were also
incorporated into the plan.
Next steps include decisions to be made, timeline and implementation of the plan or further
study, as well as opportunities for feedback or engagement.
The City Center was renovated from a grocery store in 1993 and no changes have been made to
it since then other than regular maintenance (lighting, carpet, security, roof, etc.).
The proposed layout plan cost is estimated at $1.3 million for construction, furniture costs are
estimated at $500,000.
Discussion was held on how to phase the project and the amount of time construction would
take.
Matt Jaunich noted that this is coming before the Council now since it is budget time and it needs
to be determined if this project will move forward and when. Council Member Czmowski noted
he would like to see it placed on the Capital Improvement Plan. Council Member May
expressed that he feels the project is worthy. This project will be included in the budgeting
process for 2026.
3. Adjournment
Motion by Czmowski, second by May, to adjourn the workshop at 4:50 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator