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06-24-2025HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 24, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Chad Czmowski and Dave Sebesta. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that an additional item needs to be added to the agenda under New Business. The item is to consider suspending the noise ordinance for construction activities related to the Dale Street improvement project. Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Church of Latter Day Saints (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15878 — Resolution Accepting $1500.00 Donation from Hutchinson Rotary Foundation to the Parks Department for Future Playground Expenses Motion by May, second by Czmowski, to approve Resolution No. 15878. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Mayor Forcier read a letter received from a citizen in reference to the City's great response to addressing the excessive storm damage and clean up from the last couple of weeks. 6. APPROVAL OF MINUTES (a) Regular Meeting of June 10, 2025 Motion by Czmowski, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) CITY COUNCIL MINUTES June 24, 2025 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15875 - Resolution to Dispose of Street Department Surplus Property (b) Consideration for Approval of Resolution No. 15876 - Resolution to Approve Traffic Control (Radar Speed Sign at Boulder Street SW and School Road SW) (c) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by May, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by May, second by Burley, with Forcier and Czmowski, abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. PROPOSED USE OF REVOLVING SCDP FUNDS FOR THE HUTCHINSON DOWNTOWN HOUSING REHABILITATION PROGRAM (a) Approve/Deny Resolution No. 15879 Judy Flemming, HRA Executive Director, presented before the Council. Ms. Flemming noted that the Minnesota Department of Employment and Economic Development requires a public hearing be held for this item. Topics covered will include an opportunity for citizen input on identifying community development and housing needs of the community; including the needs of very low and low income persons; the proposed revolving SCDP funds activities and the benefitting location(s); the overall costs and project financing; the implementation schedule; the past performance of staff proposed to carry out the project; and discussion of compliance with historic requirements. Ms. Flemming spoke about the housing needs of the community based on the 2022 comprehensive housing needs assessment completed by Maxfield Research & Consulting as well as the 2024 Hutchinson Downtown Plan. Ms. Flemming put forth a recommendation for a Downtown Housing Rehabilitation Project in an identified downtown area of Hutchinson. Phase 1 would include rental rehabilitation and Phase 2 would include owner -occupied rehabilitation. Ms. Flemming reviewed the income qualifications and the SCDP deferred loan structure of the program. Ms. Flemming also reviewed the overall costs and project financing as well as the implementation schedule. Ms. Flemming reviewed HRA agency and staff experience as well as compliance with historic requirements. Motion by Czmowski, second by Burley, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by May, to approve Resolution No. 15879. Motion carried unanimously. 2 CITY COUNCIL MINUTES June 24, 2025 COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 10. UPDATE FROM HUTCHINSON PICKLEBALL ASSOCIATION Linda Kuhl, Hutchinson Pickleball Association, presented before the Council. Ms. Kuhl provided an update to the Council on the association's fundraising efforts to construct a dedicated eight -court pickleball outdoor facility. Ms. Kuhl explained that pickleball participation is growing immensely and the courts currently available do not meet the needs of all of the users. The association has received its 501(c)3 nonprofit status, which positions the association better to receive donations and grants. The association has received approximately $74,000 in donations/pledges. The association has been told by potential donors/pledgers that they will not commit until a site has been identified and a financial funding commitment from the City is received. The association needs to know if the dedicated pickleball facility will be placed on the City's capital improvement plan. The association is requesting a response within the next few weeks. Council Member May expressed some concerns and questions related to the cost of the project and so many other projects to budget for that may be more of a necessity. Council Member Burley asked staff if a location has been identified for a dedicated pickleball facility. Lynn Neumann, PRCE Director, stated that the old Cenex site on 3rd Avenue has been identified as the potential location. Council Member Burley expressed that the project should be placed on the capital improvement plan if a plan design with a specific location is identified and approved. Matt Jaunich, City Administrator, noted that the Council is currently in the budget process and this project will be considered over the next few months. Dave Radloff presented before the Council. Mr. Radloff spoke of the health benefits and multi - generational opportunities when playing sports such as pickleball. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY STORMWATER, WASTEWATER AND COMMUNITY RESILIENCY PROJECT FINAL REPORT Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter introduced Emily Jennings from SEH. Ms. Jennings provided a project summary overview of the stormwater, wastewater and community resiliency project. Ms. Jennings noted that the City received grant funding through the MPCA in 2024 to conduct a stormwater study for the south part of the city. The scope of the work identified in the grant was recently completed and the final project report has been completed. Ms. Jennings noted that an open house was conducted prior to tonight's City Council meeting which was a public notification requirement of the project. The grant for this project was used to complete a hydrologic and hydraulic modeling of the City storm sewer system. The modeling identified parts of the system that have adequate drainage capacity as well as those that do not. The information will be used to prioritize drainage improvements and to inform the City of future system needs due to changes in precipitation intensity and duration. Motion by Czmowski, second by Sebesta, to accept stormwater, wastewater and community resiliency project final report. Motion carried unanimously. 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 25-856 — AN ORDINANCE FOR THE SALE OF MUNICIPALLY -OWNED PROPERTY TO BONNEVILLE LAND AND CATTLE, LLC CITY COUNCIL MINUTES June 24, 2025 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that for the past year or so the City has been in discussion with Gus Wurdell on the sale of city -owned land that is behind the former Sorenson Rental facility. Previously the City agreed to sell the properties for $17,000, however the City has realized it is need of a 50-foot utility easement for the power lines that are directly above the property. Due to this 50 feet of land not being available to the buyer, staff negotiated a new price for consideration of $10,000. Motion by May, second by Czmowski, to approve first reading of Ordinance No. 25-856. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15877 — RESOLUTION REVISING 2025 FEE SCHEDULE Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that at the last meeting the Council had discussed setting license/registration fees for chickens and cannabis businesses. The Council and staff had discussed setting the chicken license initial fee at $50.00 and a renewal fee at $25.00. The Council and staff had discussed setting the cannabis registration initial fee at $500.00 and renewal fee at $1000.00. Motion by May, second by Burley, to approve Resolution No. 15877. Motion carried unanimously. 14. APPROVE/DENY SETTING CITY COUNCIL STRATEGIC PLANNING SESSION FOR JULY 22, 2025, AT 4:00 P.M. Motion by Czmowski, second by May, to set City Council strategic planning session for July 22, 2025, at 4:00 p.m. Motion carried unanimously. 15. APPROVE/DENY SUSPENDING NOISE ORDINANCE FOR WEEKEND CONSTRUCTION ACTIVITIES ON DALE STREET PROJECT Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the contractor on the Dale Street SW improvement project has requested a variance to the noise ordinance to allow for Saturday work and hours starting at 7:00 a.m. similar to weekdays for all remaining weekends this summer. This request is being made due to the unusual amount of rain received in recent weeks as well as anticipated rainfall. The extended work hours will hopefully ensure that the City specified construction completion dates are achieved. Motion by May, second by Sebesta, to approve suspending noise ordinance for Dale Street SW improvement project to allow for Saturday work to begin at 7:00 a.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for May 2025 MISCELLANEOUS 16. STAFF UPDATES Mike Stifter — Mr. Stifter introduced the City's new City Engineer/Assistant Public Works Director, Brandon Braithwaite. Brandon started with the City last week. Mr. Stifter also provided an update on storm clean up and project updates. 11 CITY COUNCIL MINUTES June 24, 2025 Matt Jaunich — Mr. Jaunich noted that City offices will be closed on July 4, 2025. He also reminded the Council of the audit workshop scheduled prior to the next Council meeting at 4:30 p.m. 17. COUNCIL/MAYOR UPDATE Mayor Forcier read a statement directed to residents informing them to bring concerns to the city administrator or city council members related to city business/services. Mayor Forcier noted that city staff should not be verbally attacked by residents and, again, any issues should be brought to the attention of the city administrator or council members. ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 6:45 p.m. Motion carried unanimously.