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cp07-08-25HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, July 8, 2025 4:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, July 8, 2025, at 4:30 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • REVIEW OF 2024 COMPREHENSIVE FINANCIAL REPORT Matthew c , City Administr r DATED: July 2, 2025 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, DULY 8, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15880 — Resolution Accepting $25,788.71 Donation from Hutchinson Huskies to the Parks Department for Grandstand Project at Veterans Memorial Field PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Council Workshop of June 24, 2025 (b) Regular Meeting of June 24, 2025 CONSENT AGENDA (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of PFAS Source Identification and Reduction Grant Agreement (b) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church September 13-14, 2025 (c) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church September 13-14, 2025 (d) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association September 13, 2025 (e) Consideration for Approval of Resolution No. 15881— Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Electrical and Installation Work for Robert's Park Complex Lighting Project CITY COUNCIL AGENDA —July 8, 2025 (f) Consideration for Approval of Resolution No.15882 —Resolution for Authorization to Execute MnDOT Grant Agreement for Airport Improvement (Multi -Bay Hangar) (g) Consideration for Approval of Resolution No. 15883 — Resolution to Approve Traffic Control Signal (Stop Sign at Hilltop Drive NE and Garden Road NE) (h) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-856 — AN ORDINANCE FOR THE SALE OF MUNICIPALLY -OWNED PROPERTY TO BONNEVILLE LAND AND CATTLE, LLC NEW BUSINESS 10. APPROVE/DENY 2024 COMPREHENSIVE FINANCIAL REPORT GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Utilities Commission Minutes from April 30, 2025 and May 28, 2025 �b) Hutchinson Public Library Board Minutes from May 18, 2025 c) Liquor Hutch Quarterly Report (d) City of Hutchinson 2024 General Fund Financial Results MISCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 CITY OF HUTCHINSON RESOLUTION NO. 15880 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Hutchinson Huskies $25,788.71 6/25/2025 WHEREAS, such donations have been contributed to the City of Hutchinson Parks Department towards the grandstand project at Veterans Memorial Field. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 8th day of July 2025. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL CITY CENTER SPACE NEEDS STUDY MINUTES TUESDAY, JUNE 24, 2025 — 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Gary Forcier called the workshop to order at 4:00 p.m. Council Members present included Pat May, Chad Czmowski, and Dave Sebesta. Member absent was Tim Burley. Others present were: Matt Jaunich, City Administrator, and Marc Sebora, City Attorney. CITY CENTER SPACE NEEDS STUDY 2. City Center Space Needs Study Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich introduced Alli Davids and Tim Gillet of HMA Architects whom conducted the City Center space needs study. Ms. Davids presented before the Council. Ms. Davids reviewed the Executive Summary of the study which noted the purpose of the assessment was to complete a study to evaluate current and future space requirements, assess existing facility and FF&E, and provide recommendations for optimizing city operations. Ms. Davids and Mr. Gillet reviewed the process and the timeline of the study which began in February 2025. Ms. Davids reviewed the needs assessment findings from a survey that was completed by city center employees. Through the process, bubble diagrams were developed which showed adjacencies, hierarchies and general space relationships. Ultimately three layout options were developed that were shared with staff. Based on final review with the City team, costs and recommendations by staff a final plan was developed. Ms. Davids presented the layout which includes a main window area in the lobby which will house water billing and planning/zoning/building staff. The break room is proposed to be moved to the old DMV area along with a conference room. A respite area has been included as well as a wellness area including shower facilities. Space for absentee voting has been incorporated into the plan when needed in election years. Small and larger conference rooms were also incorporated into the plan. Next steps include decisions to be made, timeline and implementation of the plan or further study, as well as opportunities for feedback or engagement. The City Center was renovated from a grocery store in 1993 and no changes have been made to it since then other than regular maintenance (lighting, carpet, security, roof, etc.). The proposed layout plan cost is estimated at $1.3 million for construction, furniture costs are estimated at $500,000. Discussion was held on how to phase the project and the amount of time construction would take. Matt Jaunich noted that this is coming before the Council now since it is budget time and it needs to be determined if this project will move forward and when. Council Member Czmowski noted he would like to see it placed on the Capital Improvement Plan. Council Member May expressed that he feels the project is worthy. This project will be included in the budgeting process for 2026. 3. Adjournment Motion by Czmowski, second by May, to adjourn the workshop at 4:50 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, DUNE 24, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Chad Czmowski and Dave Sebesta. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that an additional item needs to be added to the agenda under New Business. The item is to consider suspending the noise ordinance for construction activities related to the Dale Street improvement project. Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Church of Latter Day Saints (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15878 — Resolution Accepting $1500.00 Donation from Hutchinson Rotary Foundation to the Parks Department for Future Playground Expenses Motion by May, second by Czmowski, to approve Resolution No. 15878. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Mayor Forcier read a letter received from a citizen in reference to the City's great response to addressing the excessive storm damage and clean up from the last couple of weeks. 6. APPROVAL OF MINUTES (a) Regular Meeting of June 10, 2025 Motion by Czmowski, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES —June 24, 2025 (a) Consideration for Approval of Resolution No. 15875 - Resolution to Dispose of Street Department Surplus Property (b) Consideration for Approval of Resolution No. 15876 - Resolution to Approve Traffic Control (Radar Speed Sign at Boulder Street SW and School Road SW) (c) Claims, Appropriations and Contract Payments — Register A Motion by Czmowski, second by May, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by May, second by Burley, with Forcier and Czmowski, abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. PROPOSED USE OF REVOLVING SCDP FUNDS FOR THE HUTCHINSON DOWNTOWN HOUSING REHABILITATION PROGRAM (a) Approve/Deny Resolution No. 15879 Judy Flemming, HRA Executive Director, presented before the Council. Ms. Flemming noted that the Minnesota Department of Employment and Economic Development requires a public hearing be held for this item. Topics covered will include an opportunity for citizen input on identifying community development and housing needs of the community; including the needs of very low and low income persons; the proposed revolving SCDP funds activities and the benefitting location(s); the overall costs and project financing; the implementation schedule; the past performance of staff proposed to carry out the project; and discussion of compliance with historic requirements. Ms. Flemming spoke about the housing needs of the community based on the 2022 comprehensive housing needs assessment completed by Maxfield Research & Consulting as well as the 2024 Hutchinson Downtown Plan. Ms. Flemming put forth a recommendation for a Downtown Housing Rehabilitation Project in an identified downtown area of Hutchinson. Phase 1 would include rental rehabilitation and Phase 2 would include owner -occupied rehabilitation. Ms. Flemming reviewed the income qualifications and the SCDP deferred loan structure of the program. Ms. Flemming also reviewed the overall costs and project financing as well as the implementation schedule. Ms. Flemming reviewed HRA agency and staff experience as well as compliance with historic requirements. Motion by Czmowski, second by Burley, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by May, to approve Resolution No. 15879. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS 2 CITY COUNCIL MINUTES —June 24, 2025 (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 10. UPDATE FROM HUTCHINSON PICKLEBALL ASSOCIATION Linda Kuhl, Hutchinson Pickleball Association, presented before the Council. Ms. Kuhl provided an update to the Council on the association's fundraising efforts to construct a dedicated eight -court pickleball outdoor facility. Ms. Kuhl explained that pickleball participation is growing immensely and the courts currently available do not meet the needs of all of the users. The association has received its 501(c)3 nonprofit status, which positions the association better to receive donations and grants. The association has received approximately $74,000 in donations/pledges. The association has been told by potential donors/pledgers that they will not commit until a site has been identified and a financial funding commitment from the City is received. The association needs to know if the dedicated pickleball facility will be placed on the City's capital improvement plan. The association is requesting a response within the next few weeks. Council Member May expressed some concerns and questions related to the cost of the project and so many other projects to budget for that may be more of a necessity. Council Member Burley asked staff if a location has been identified for a dedicated pickleball facility. Lynn Neumann, PRCE Director, stated that the old Cenex site on 3rd Avenue has been identified as the potential location. Council Member Burley expressed that the project should be placed on the capital improvement plan if a plan design with a specific location is identified and approved. Matt Jaunich, City Administrator, noted that the Council is currently in the budget process and this project will be considered over the next few months. Dave Radloff presented before the Council. Mr. Radloff spoke of the health benefits and multi - generational opportunities when playing sports such as pickleball. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY STORMWATER, WASTEWATER AND COMMUNITY RESILIENCY PROJECT FINAL REPORT Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter introduced Emily Jennings from SEH. Ms. Jennings provided a project summary overview of the stormwater, wastewater and community resiliency project. Ms. Jennings noted that the City received grant funding through the MPCA in 2024 to conduct a stormwater study for the south part of the city. The scope of the work identified in the grant was recently completed and the final project report has been completed. Ms. Jennings noted that an open house was conducted prior to tonight's City Council meeting which was a public notification requirement of the project. The grant for this project was used to complete a hydrologic and hydraulic modeling of the City storm sewer system. The modeling identified parts of the system that have adequate drainage capacity as well as those that do not. The information will be used to prioritize drainage improvements and to inform the City of future system needs due to changes in precipitation intensity and duration. Motion by Czmowski, second by Sebesta, to accept stormwater, wastewater and community resiliency project final report. Motion carried unanimously. 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 25-856 — AN ORDINANCE FOR THE SALE OF MUNICIPALLY -OWNED PROPERTY TO BONNEVILLE LAND AND CATTLE, LLC Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that for the past year or so the City has been in discussion with Gus Wurdell on the sale of city -owned land that CITY COUNCIL MINUTES —June 24, 2025 is behind the former Sorenson Rental facility. Previously the City agreed to sell the properties for $17,000, however the City has realized it is need of a 50-foot utility easement for the power lines that are directly above the property. Due to this 50 feet of land not being available to the buyer, staff negotiated a new price for consideration of $10,000. Motion by May, second by Czmowski, to approve first reading of Ordinance No. 25-856. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15877 — RESOLUTION REVISING 2025 FEE SCHEDULE Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that at the last meeting the Council had discussed setting license/registration fees for chickens and cannabis businesses. The Council and staff had discussed setting the chicken license initial fee at $50.00 and a renewal fee at $25.00. The Council and staff had discussed setting the cannabis registration initial fee at $500.00 and renewal fee at $1000.00. Motion by May, second by Burley, to approve Resolution No. 15877. Motion carried unanimously. 14. APPROVE/DENY SETTING CITY COUNCIL STRATEGIC PLANNING SESSION FOR JULY 22, 2025, AT 4:00 P.M. Motion by Czmowski, second by May, to set City Council strategic planning session for July 22, 2025, at 4:00 p.m. Motion carried unanimously. 15. APPROVE/DENY SUSPENDING NOISE ORDINANCE FOR WEEKEND CONSTRUCTION ACTIVITIES ON DALE STREET PROJECT Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that the contractor on the Dale Street SW improvement project has requested a variance to the noise ordinance to allow for Saturday work and hours starting at 7:00 a.m. similar to weekdays for all remaining weekends this summer. This request is being made due to the unusual amount of rain received in recent weeks as well as anticipated rainfall. The extended work hours will hopefully ensure that the City specified construction completion dates are achieved. Motion by May, second by Sebesta, to approve suspending noise ordinance for Dale Street SW improvement project to allow for Saturday work to begin at 7:00 a.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for May 2025 NUSCELLANEOUS 16. STAFF UPDATES Mike Stifter — Mr. Stifter introduced the City's new City Engineer/Assistant Public Works Director, Brandon Braithwaite. Brandon started with the City last week. Mr. Stifter also provided an update on storm clean up and project updates. Matt Jaunich — Mr. Jaunich noted that City offices will be closed on July 4, 2025. He also reminded the .19 CITY COUNCIL MINUTES —June 24, 2025 Council of the audit workshop scheduled prior to the next Council meeting at 4:30 p.m. 17. COUNCIL/MAYOR UPDATE Mayor Forcier read a statement directed to residents informing them to bring concerns to the city administrator or city council members related to city business/services. Mayor Forcier noted that city staff should not be verbally attacked by residents and, again, any issues should be brought to the attention of the city administrator or council members. ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 6:45 p.m. Motion carried unanimously. 5 c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE PFAS Source Identification and Reduction Grant Agreement Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 7/8/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda 0 Time Requested (Minutes): License Contingency N/A Attachments: No 0 BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson has been selected to receive funding from the MPCA to support additional sampling/testing of PFAS in our collections system. The grant will be used to complete sampling throughout the community, helping better to identify residential, commercial, and/or industrial sources of PFAS. Sampling will generally take place at the 13 different lift stations throughout the community. Details of the grant are the following: 90/10 grant for $55,000 ($49,500/$5,500). City staff will be available to answer any questions that you may have at the meeting. We recommend approval to execute the MPCA PFAS Source Identification and Reduction Grant, authorizing Matt Jaunich to serve as the signatory. BOARD ACTION REQUESTED: Approval to execute Grant Agreement with the MPCA. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 MMINNESOTA POLLUTION CONTROL AGENCY Grant Agreement State of Minnesota SWIFT Number: 270500 Agency Interest ID: 1180 Activity ID: PR020250001 This Grant Agreement is between the state of Minnesota, acting through its Commissioner of the Minnesota Pollution Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194 ("MPCA" or "State"), and City of Hutchinson, 1300 Adams St. SE, Hutchinson, MN 55350 ("Grantee" or "City"). Recitals 1. Under Minn. Stat. § 116.03, subd. 2, the State is empowered to enter into this grant. 2. The City is authorized to enter into this grant under Minn. Stat. § 412.211. 3. The State and City are in need of the Perfluoroalkyl Substances (PFAS) Pollutant Minimization Plan (PMP) Phase 1 (project). 4. Grantee will comply with required grants management policies and procedures set forth through Minn. Stat. § 1613.97, subd. 4(a)(1). 5. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State. Pursuant to Minn. Stat. § 1613.98, subd. 1, the Grantee agrees to minimize administrative costs as a condition of this grant. Grant Agreement 1. Term of Grant Agreement 1.1 Effective date: June 23, 2025, Per Minn. Stat.§16B.98, Subd. 5, the Grantee must not begin work until this grant contract is fully executed and the State's Authorized Representative has notified the Grantee that work may commence. Per Minn.Stat.§16B.98 Subd. 7, no payments will be made to the Grantee until this grant contract is fully executed. 1.2 Expiration date: December 18, 2026, or until all obligations have been satisfactorily fulfilled, whichever occurs fi rst. 1.3 Survival of terms. The following clauses survive the expiration or cancellation of this grant agreement: Indemnification; State Audits; Government Data Practices and Intellectual Property; Publicity and Endorsement; Governing Law, Jurisdiction, and Venue; and Data Disclosure. 2. Grantee's Duties The City will take the following steps to identify PFAS sources: • Develop sampling strategy that focuses on the highest risk sewer sheds. Resources developed by MNTAP will be used to help identify businesses and industries with the highest potential to discharge PFAS to the sewer. Potential sampling approach is listed below but could change based on the sampling strategy that is developed: • Sample a residential sewer shed for baseline comparison. • Sample strategic lift stations or manholes with sewer sheds in industrial areas that include identified PFAS businesses and City Significant Industry Users. • Sample and/or collect previous sample results from individual businesses and industries. • Develop PFAS educational materials for businesses, industries, and the general public. • Contact businesses and industries as necessary to determine the potential of PFAS being discharged to the Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 sewer. Follow-up with industrial contributors about product use and any operational adjustments. The City will meet the reporting requirements as outlined in Clause 4.5 below. 3. Time The Grantee must comply with all the time requirements described in this grant agreement. In the performance of this grant agreement, time is of the essence. 4. Consideration and Payment 4.1 Consideration. The State will pay for all services performed by the Grantee under this grant agreement as follows: (a) Compensation. The MPCA will reimburse the Grantee according to approved invoices relating to the duties listed in Clause 2. The MPCA will review the expense documentation submitted by the Grantee for the costs and will reimburse the Grantee for reasonable and necessary expenditures, as determined by the MPCA. Grantee certifies they will provide no less than 10% (ten percent) of the total grant amount as cash match or in -kind services (b) Travel expenses. Reimbursement for travel and subsistence expenses actually and necessarily incurred by the Grantee as a result of this grant agreement will be provided to meet the duties listed in Clause 2; provided that the Grantee will be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Commissioner's Plan" promulgated by the Commissioner of Minnesota Management and Budget (MMB). The Grantee will not be reimbursed for travel and subsistence expenses incurred outside Minnesota unless it has received the State's prior written approval for out of state travel. Minnesota will be considered the home state for determining whether travel is out of state. (c) Total obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $55,000.00 (Fifty -Five Thousand Dollars and Zero Cents). 4.2 Payment (a) Invoices. The State will promptly pay the Grantee after the Grantee presents an itemized invoice forth e services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices must be submitted timely and according to the following schedule: Invoices for expenses incurred to date may be submitted as frequently as monthly. The first invoice is required no later than 6 (six) months or midway through the project, whichever comes first. Email updates about the status of the project are required to be provided to the State's Authorized Representative whenever an invoice is submitted to MPCA Accounts Payable. The State's Authorized Representative will not approve an invoice through the state system without this project update. A final invoice for payment of remaining grant funds expended by the project is required to be submitted at the completion of the project after a final report has been submitted to the State's Authorized Representative. Payment of the final 10% (ten percent) of grant funds will be held back until the project is completed satisfactorily and all deliverables have been submitted and approved. Invoices must be emailed to mpca.ap@state.mn.us, and contain the following information: • Name of Grantee • Grantee project manager • Invoice number • Invoice date • Paid in full receipts • MPCA project manager • SWIFT Number Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 • Invoicing period (actual working period) • Prevailing Wage documentation If there is a problem with submitting an invoice electronically, please contact the Accounts Payable Unit at 651-757-2491. The Grantee shall submit an invoice for the final payment upon submittal of the final progress and financial report within 15 (fifteen) days of the original or amended end date of this grant agreement. The State reserves the right to review submitted invoices after 15 (fifteen) days and make a determination as to payment. (b) Unexpended Funds. The Grantee must promptly return to the State any unexpended funds that have not been accounted for annually in a financial report to the State due at grant closeout. 4.3 Contracting and Bidding Requirements Per Minn. Stat. §471.345, grantees that are municipalities as defined in Subd. 1 must follow the law. (a) For projects that include construction work and have a total project cost of $25,000 or more, prevailing wage rules apply per Minn. Stat. §§177.41 through 177.44. These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. (b) The grantee must not contract with vendors who are suspended or debarred in MN: https://mn.gov/admi n/osp/government/suspended-debarred/i ndex2. isp. 4.4 Prevailing Wage Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules 5200.1000 to 5200.1120, this contract is subject to the prevailing wages as established by the Minnesota Department of Labor and Industry. Specifically, all contractors and subcontractors must pay all laborers and mechanics the established prevailing wages for work performed under the contract. Failure to comply with the aforementioned may result in civil or criminal penalties. Rates are listed in Attachment A. In compliance with Minn. Stat. § 177.43, subd. 3 and §177.44, subd. 5, the wages of laborers, workers, and the mechanics on projects financed in whole or part by State Funds should be comparable to wages paid for similar work in the community as a whole. Project includes erection, construction, remodeling, or repairing of a public building or other public work financed in whole or part by State funds. Any work on real property which uses the skill sets of any trades covered by Labor Code and Class under prevailing wages is construction and requires prevailing wages. See http://www.dli.mn.gov/business/employment-practices/prevailing-wage-information for a list of affected trades. The Contractor shall pay prevailing wages to its employees when conducting construction activities under this agreement. Applicability. In accordance with Minn. Stat. § 177.43, subd. 7. This does not apply to an agreement or work under an agreement, under which: A. the estimated total cost of completing the project is less than $2,500 and only one trade or occupation is required to complete the work; or B. the estimated total cost of completing the project is less than $25,000 and more than one trade or occupation is required to complete it. Choose from Commercial, Highway/Heavy, or Residential Wage Rates: The prevailing wage rate requirements are attached as Attachment A. Prevailing Wage Payroll Information: Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 Inaccordance with Minn. Stat. § 177.30, subd. 4, and § 177.43, subd. 3, the Contractor and Subcontractor shall furnish to the Contracting Authority and the Project Owner: • All payrolls, of all workers on the project, a certified payroll report via e-mail as attachments, a State of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and Statement of Compliance Form as a PDF file to the appropriate e-mail addresses: prevailingwage.pca@state.mn.us and the MPCA Authorized Representative. • The Subject line on the Contractor's or Subcontractor's e-mail must give their firm's name and the Contract or Purchase Order Number. • These completed forms must be furnished not more than 14 days after the end of each pay period. • The State of Minnesota Prevailing Wage Payroll Report and Statement of Compliance Form are available on the MMD website at http://www.dli.mn.gov/sites/default/files/pdf/pw certified payroll form.pdf. Submit the completed and signed State of Minnesota Prevailing Wage Payroll Report as a Microsoft Excel file and the Statement of Compliance Form as a PDF file, no other payroll forms will be accepted to meet this requirement. The prevailing wage payroll information forms that are submitted shall be maintained by the contracting agency for a minimum of three years after final payment has been made on the project. All of the data provided on the Prevailing Wage Payroll Information Form will be public data, which is available to anyone upon request. Refer vendor questions regarding the Prevailing Wage Laws to the Department of Labor and Industry at 651- 284-5091 or visit the website for Labor Standards Section, Prevailing Wage http://www.dli.mn.gov/business/employment-practices/prevailing-wage-information. All construction work needs an IC-134 form submitted by the Contractor before payment can be made. The Contractor can find a copy of the IC-134 online at the Minnesota Department of Revenue website at https://www. revenue.state.m n. us/construction-contracts-state-or-local-government-agencies. 4.5 Reporting Requirements If the project is not completed within one year from effective date, annual progress reports are due to the MPCA each year based on the effective date of this agreement. Grantee is required to submit a final report that includes, but is not limited to, a detailed summary of activities completed, estimated and actual concentrations of PFAS identified and/or removed, and overall results of the project once completed. The fina report is due 90 days after completion of the activities, or by the expiration date of this agreement, whichever occurs first. Final 10% (ten percent) reimbursement of the grant funding will be held until the report is received by the MPCA. 5. Conditions of Payment All services provided by the Grantee under this grant agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Rep resentative/MPCA's Project Manager and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. 6. Authorized Representative The State's Authorized Representative/Project Manager is Austin Dehn, 525 Lake Avenue South, Suite 400, Duluth, MN 55802, 218-302-6683, austin.dehn@state.mn.us, or their successor, and has the authority to monitor the Grantee's performance and to accept the services provided under this agreement. If the services are satisfactory, the MPCA's Project Manager will certify acceptance of each invoice submitted for payment. The Grantee's Authorized Representative is Bruce Frandle, 1300 Adams St. SE, Hutchinson, MN 55350, 320-234- 4231, bfrandle@hutchinsommn.gov, or their successor. If the Grantee's Authorized Representative changes at any Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 time during this grant agreement, the Grantee must immediately notify the State. 7. Assignment, Amendments, Change Orders, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee shall neither assign nor transfer any rights or obligations under this grant agreement without the prior written consent of the State, approved by the same parties who executed and approved this grant agreement, or their successors in office. 7.2 Amendments. Any amendments to this grant agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original grant agreement, or their successors in office. 7.3 Change orders. If the State's Project Manager or the Grantee's Authorized Representative identifies a change needed in the workplan and/or budget, either party may initiate a Change Order using the Change Order Form provided by the MPCA. Change Orders may not delay or jeopardize the success of the Project, alter the overall scope of the Project, increase or decrease the overall amount of the Contract/Agreement, or cause an extension of the term of this Agreement. Major changes require an Amendment rather than a Change Order. The Change Order Form must be approved and signed by the State's Project Manager and the Grantee's Authorized Representative in advance of doing the work. Documented changes will then become an integral and enforceable part of the Agreement. The MPCA has the sole discretion on the determination of whether a requested change is a Change Order or an Amendment. The state reserves the right to refuse any Change Order requests. 7.4 Waiver. If the State fails to enforce any provision of this grant agreement, that failure does not waive the provision or the State's right to enforce it. 7.5 Grant agreement complete. This grant agreement contains all negotiations and agreements between the State and the Grantee. No other understanding regarding this grant agreement, whether written or oral, may be used to bind either party. 8. Indemnification The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this grant agreement by the Grantee or the Grantee's agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's failure to fulfill its obligations under this grant agreement. 9. State Audits Under Minn. Stat. § 1613.98, subd.8, the Grantee's books, records, documents, and accounting procedures and practices of the Grantee or other party relevant to this grant agreement or transaction are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this grant agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. 10. Government Data Practices and Intellectual Property 10.1 Government data practices. The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this grant agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in this Clause, the Grantee must immediately notify the State. The State will give the Grantee instructions concerning the release of the data to the requesting party before the data is released. The Grantee's response to the request shall comply with applicable law. 10.2 Intellectual property rights (a) Intellectual property rights. The State owns all rights, title and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service marks in the Works and Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 Documents created and paid for under this grant agreement. Works means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this grant agreement. Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this grant agreement. The Documents shall be the exclusive property of the State and all such Documents must be immediately returned to the State by the Grantee, at the Grantee's expense, upon the written request of the State, or upon completion, termination, or cancellation of this grant agreement. To the extent possible, those Works eligible for copyright protection under the United States' Copyright Act will be deemed to be "works made for hire." The Grantee assigns all right, title, and interest it may have in the Works and the Documents to the State. The Grantee must, at the request of the State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. (b) Obligations. (1) Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by the Grantee, including its employees and subcontractors, in the performance of this grant agreement, the Grantee shall immediately give the State's Authorized Representative written notice thereof, and must promptly furnish the Authorized Representative with complete information and/or disclosure therein. (2) Representation. The Grantee must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of the State, and that neither Grantee nor its employees, agents, or subcontractors retain any interest in and to the Works and Documents. The Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause Liability, the Grantee shall indemnify, defend, to the extent permitted by the Attorney General, and hold harmless the State, at the Grantee's expense, from any action or claim brought against the State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. The Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs, and damages, including, but not limited to, attorney fees. If such a claim or action arises or in Grantee's or the State's opinion is likely to arise, the Grantee must, at the State's discretion, either procure for the State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of the State will be in addition to and not exclusive of other remedies provided by law. (3) License. The State hereby grants a limited, no -fee, noncommercial license to the Grantee to enable the Grantee's employees engaged in research and scholarly pursuits to make, have made, reproduce, modify, distribute, perform, and otherwise use the Works, including Documents, for research activities or to publish in scholarly or professional journals, provided that any existing or future intellectual property rights in the Works or Documents (including patents, licenses, trade or service marks, trade secrets, or copyrights) are not prejudiced or infringed upon, that the Minnesota Data Practices Act is complied with, and that individual rights to privacy are not violated. The Grantee shall indemnify and hold harmless the State for any claim or action based on the Grantee's use of the Works or Documents under the provisions of Clause 10.2(b)(2). Said license is subject to the State's publicity and acknowledgement requirements set forth in this grant agreement. The Grantee may reproduce and retain a copy of the Documents for research and academic use. The Grantee is responsible for security of the Grantee's copy of the Documents. A copy of any articles, materials or documents produced by Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 the Grantee's employees, in any form, using or derived from the subject matter of this license, shall be promptly delivered without cost to the State. 11. Workers' Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12. Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this grant agreement. Venue for all legal proceedings out of this grant agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 13. Termination 13.1 Termination by the State. (a) Without Cause. The State may immediately terminate this grant agreement without cause, upon 30-days' written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. (b) With Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this grant agreement, that reasonable progress has not been made or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the state of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 13.2 Termination by The Commissioner of Administration. The Commissioner of Administration may immediately and unilaterally cancel this grant contract agreement if further performance under the agreement would not serve agency purposes or is not in the best interest of the State. 13.3 Termination for insufficient funding. The State may immediately terminate this grant agreement if: (a) It does not obtain funding from the Minnesota Legislature. (b) Or, if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 14. Data Disclosure Under Minn. Stat. § 270C.65, subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 15. Payment to subcontractors (if applicable) As required by Minn. Stat. § 16A.1245, the prime contractor must pay all subcontractors, less any retainage, within 10 calendar days of the prime contractor's receipt of payment from the State for undisputed services provided by the subcontractor(s) and must pay interest at the rate of one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s). Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 16. Publicity and Endorsement 16.1 Publicity. Any publicity regarding the subject matter of this grant contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant contract. All projects primarily funded by state grant appropriations must publicly credit the State of Minnesota, including on the grantee's website when practicable. 16.2 Endorsement. The Grantee must not claim that the State endorses its products or services. Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 Signatures Title Encumbrance verification Name Kohn,Amelia Marie City Administrator Matt 7aunich Signature Signed by: �Qmttx Nava, EC1 E6F24152A4EF... Date June 20, 2025 Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 Attachment A MINNESOTA DEPARTMENT OF LABOR AND INDUSTRY PREVAILING WAGES FOR STATE FUNDED CONSTRUCTION PROJECTS TTHIS NOTICE MUST BE POSTED ON THE JOBSITE IN A CONSPICUOUS PLACE Construction Type: Commercial County Number: 46 County Name: MCLEOD Effective: 2024-12-23 Revised: 2025-03-24 This project is covered by Minnesota prevailing wage statutes. Wage rates listed below are the minimum hourly rates to be paid on this project. All hours worked in excess of eight (8) hours per day or forty (40) hours per week shall be paid at a rate of one and one half (1 1/2) times the basic hourly rate. Note: Overtime pay after eight (8) hours on the project must be paid even if the worker does not exceed forty (40) hours in the work week. Violations should be reported to: Department of Labor and Industry Prevailing Wage Section 443 Lafayette Road N St Paul, MN 55155 (651)284-5091 DLI.PrevWa2e@state.mn.us * Indicates that adjacent county rates were used for the labor class listed. County: MCLEOD (46) LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE LABORERS (101 - 112) (SPECIAL CRAFTS 701- 730) 101 LABORER, COMMON (GENERAL LABOR WORK) 102 LABORER, SKILLED (ASSISTING SKILLED CRAFT JOURNEYMAN) 103* LABORER, LANDSCAPING (GARDENER, SOD LAYER AND NURSERY OPERATOR) 104* FLAG PERSON 105* WATCH PERSON 106 BLASTER 2024-12-23 32.97 2024-12-23 32.97 2024-12-23 30.04 2025-05-01 31.66 2024-12-23 32.97 2024-12-23 30.97 FOR RATE CALL 651-284-5091 OR EMAIL DLI . PRE V W AGE @ STATE. MN. US 24.46 57.43 24.46 57.43 21.53 22.78 24.46 24.46 51.57 54.44 57.43 55.43 1 Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 107 PIPELAYER (WATER, SEWER AND 2024-12-23 40.14 24.68 64.82 GAS) 2025-05-01 42.51 26.01 68.52 108 TUNNEL MINER FOR RATE CALL 651-284-5091 OR EMAIL DLI . PRE V W AGE @ STATE. MN. US 109 UNDERGROUND AND OPEN DITCH 2O24-12-23 38.14 24.68 62.82 LABORER (EIGHT FEET BELOW STARTING GRADE LEVEL) 2025-05-01 40.51 26.01 66.52 110* SURVEY FIELD TECHNICIAN 2024-12-23 32.97 24.46 57.43 (OPERATE TOTAL STATION, GPS RECEIVER, LEVEL, ROD OR RANGE POLES, STEEL TAPE MEASUREMENT; MARK AND DRIVE STAKES; HAND OR POWER DIGGING FOR AND IDENTIFICATION OF MARKERS OR MONUMENTS; PERFORM AND CHECK CALCULATIONS; REVIEW AND UNDERSTAND CONSTRUCTION PLANS AND LAND SURVEY MATERIALS). THIS CLASSIFICATION DOES NOT APPLY TO THE WORK PERFORMED ON A PREVAILING WAGE PROJECT BY A LAND SURVEYOR WHO IS LICENSED PURSUANT TO MINNESOTA STATUTES, SECTIONS 326.02 TO 326.15. 111* TRAFFIC CONTROL PERSON 2024-12-23 27.74 21.57 49.31 (TEMPORARY SIGNAGE) SPECIAL EQUIPMENT (201- 204) 201* ARTICULATED HAULER 2024-12-23 41.73 22.85 64.58 202* BOOM TRUCK 2024-12-23 46.51 26.90 73.41 2025-05-05 46.51 29.40 75.91 203* LANDSCAPING EQUIPMENT, 2024-12-23 30.04 21.16 51.20 INCLUDES HYDRO SEEDER OR MULCHER, SOD ROLLER, FARM TRACTOR WITH ATTACHMENT SPECIFICALLY SEEDING, SODDING, OR PLANT, AND TWO -FRAMED FORKLIFT (EXCLUDING FRONT, POSIT -TRACK, AND SKID STEER LOADERS), NO EARTHWORK OR 2 Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 LABOR CODE AND CLASS 204 GRADING FOR ELEVATIONS OFF -ROAD TRUCK EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE FOR RATE CALL 651-284-5091 OR EMAIL DLLPRE V WAGE @ STATE.MN.US 205 PAVEMENT MARKING OR 2024-12-23 15.00 0.00 15.00 MARKING REMOVAL EQUIPMENT (ONE OR TWO PERSON OPERATORS); SELF-PROPELLED TRUCK OR TRAILER MOUNTED UNITS. HIGHWAY/HEAVY POWER EQUIPMENT OPERATOR GROUP 2 2024-12-23 35.00 8.00 43.00 306 GRADER OR MOTOR PATROL 308 TUGBOAT 100 H.P. AND OVER WHEN LICENSE REQUIRED (HIGHWAY AND HEAVY ONLY) GROUP 3 2024-12-23 30.00 8.75 38.75 309 ASPHALT BITUMINOUS STABILIZER PLANT 310 CABLEWAY 312 DERRICK (GUY OR STIFFLEG)(POWER)(SKIDS OR STATIONARY) (HIGHWAY AND HEAVY ONLY) 314 DREDGE OR ENGINEERS, DREDGE (POWER) AND ENGINEER 316 LOCOMOTIVE CRANE OPERATOR 320 TANDEM SCRAPER 322 TUGBOAT 100 H.P AND OVER (HIGHWAY AND HEAVY ONLY) GROUP 4 2024-12-23 30.75 8.75 39.50 323 AIR TRACK ROCK DRILL 324 AUTOMATIC ROAD MACHINE (CMI OR SIMILAR) (HIGHWAY AND HEAVY ONLY) 325 BACKFILLER OPERATOR 327 BITUMINOUS ROLLERS, RUBBER TIRED OR STEEL DRUMMED (EIGHT TONS AND OVER) 328 BITUMINOUS SPREADER AND FINISHING MACHINES (POWER), INCLUDING PAVERS, MACRO SURFACING AND MICRO SURFACING, OR SIMILAR TYPES (OPERATOR AND SCREED PERSON) 329 BROKK OR R.T.C. REMOTE CONTROL OR SIMILAR TYPE WITH ALL ATTACHMENTS 330 CAT CHALLENGER TRACTORS OR SIMILAR TYPES PULLING ROCK WAGONS, BULLDOZERS AND SCRAPERS 331 CHIP HARVESTER AND TREE CUTTER 332 CONCRETE DISTRIBUTOR AND SPREADER FINISHING MACHINE, LONGITUDINAL FLOAT, JOINT MACHINE, AND SPRAY MACHINE 334 CONCRETE MOBIL (HIGHWAY AND HEAVY ONLY) 335 CRUSHING PLANT (GRAVEL AND STONE) OR GRAVEL WASHING, CRUSHING AND SCREENING PLANT 3 Docusign Envelope ID: 6B43E31 D-04C5-40BF-8672-E9CE08E4E477 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 336 CURB MACHINE 337 DIRECTIONAL BORING MACHINE 338 DOPE MACHINE (PIPELINE) 340 DUAL TRACTOR 341 ELEVATING GRADER 345 GPS REMOTE OPERATING OF EQUIPMENT 347 HYDRAULIC TREE PLANTER 348 LAUNCHER PERSON (TANKER PERSON OR PILOT LICENSE) 349 LOCOMOTIVE (HIGHWAY AND HEAVY ONLY) 350 MILLING, GRINDING, PLANNING, FINE GRADE, OR TRIMMER MACHINE 352 PAVEMENT BREAKER OR TAMPING MACHINE (POWER DRIVEN) MIGHTY MITE OR SIMILAR TYPE 354 PIPELINE WRAPPING, CLEANING OR BENDING MACHINE 356 POWER ACTUATED HORIZONTAL BORING MACHINE, OVER SIX INCHES 357 PUGMILL 359 RUBBER -TIRED FARM TRACTOR WITH BACKHOE INCLUDING ATTACHMENTS (HIGHWAY AND HEAVY ONLY) 360 SCRAPER 361 SELF-PROPELLED SOIL STABILIZER 362 SLIP FORM (POWER DRIVEN) (PAVING) 363 TIE TAMPER AND BALLAST MACHINE 365 TRACTOR, WHEEL TYPE, OVER 50 H.P. WITH PTO UNRELATED TO LANDSCAPING (HIGHWAY AND HEAVY ONLY) 367 TUB GRINDER, MORBARK, OR SIMILAR TYPE GROUP 5 * 2024-12-23 34.00 8.00 42.00 370 BITUMINOUS ROLLER (UNDER EIGHT TONS) 371 CONCRETE SAW (MULTIPLE BLADE) (POWER OPERATED) 372 FORM TRENCH DIGGER (POWER) 375 HYDRAULIC LOG SPLITTER 376 LOADER (BARBER GREENE OR SIMILAR TYPE) 377 POST HOLE DRIVING MACHINE/POST HOLE AUGER 379 POWER ACTUATED JACK 381 SELF-PROPELLED CHIP SPREADER (FLAHERTY OR SIMILAR) 382 SHEEP FOOT COMPACTOR WITH BLADE. 200 H.P. AND OVER 383 SHOULDERING MACHINE (POWER) APSCO OR SIMILAR TYPE INCLUDING SELF-PROPELLED SAND AND CHIP SPREADER 384 STUMP CHIPPER AND TREE CHIPPER 385 TREE FARMER (MACHINE) GROUP 6 * 2024-12-23 26.00 8.75 34.75 387 CAT, CHALLENGER, OR SIMILAR TYPE OF TRACTORS, WHEN PULLING DISK OR ROLLER 4 Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 389 DREDGE DECK HAND 391 GRAVEL SCREENING PLANT (PORTABLE NOT CRUSHING OR WASHING) 393 LEVER PERSON 395 POWER SWEEPER 396 SHEEP FOOT ROLLER AND ROLLERS ON GRAVEL COMPACTION, INCLUDING VIBRATING ROLLERS 397 TRACTOR, WHEEL TYPE, OVER 50 H.P., UNRELATED TO LANDSCAPING COMMERCIAL POWER EQUIPMENT OPERATOR GROUP 1 * 2024-12-23 51.03 26.90 77.93 2025-05-05 51.03 29.40 80.43 501 HELICOPTER PILOT (COMMERCIAL CONSTRUCTION ONLY) 502 TOWER CRANE 250 FEET AND OVER (COMMERCIAL CONSTRUCTION ONLY) 503 TRUCK CRAWLER CRANE WITH 200 FEET OF BOOM AND OVER, INCLUDING JIB (COMMERCIAL CONSTRUCTION ONLY) GROUP 2 * 2024-12-23 50.64 26.90 77.54 2025-05-05 50.64 29.40 80.04 504 CONCRETE PUMP WITH 50 METERS/164 FEET OF BOOM AND OVER (COMMERCIAL CONSTRUCTION ONLY) 505 PILE DRIVING WHEN THREE DRUMS IN USE (COMMERCIAL CONSTRUCTION ONLY) 506 TOWER CRANE 200 FEET AND OVER (COMMERCIAL CONSTRUCTION ONLY) 507 TRUCK OR CRAWLER CRANE WITH 150 FEET OF BOOM UP TO AND NOT INCLUDING 200 FEET, INCLUDING JIB (COMMERCIAL CONSTRUCTION ONLY) GROUP 3 * 2024-12-23 49.05 26.90 75.95 2025-05-05 49.05 29.40 78.45 508 ALL -TERRAIN VEHICLE CRANES (COMMERCIAL CONSTRUCTION ONLY) 509 CONCRETE PUMP 32-49 METERS/102-164 FEET (COMMERCIAL CONSTRUCTION ONLY) 510 DERRICK (GUY & STIFFLEG) (COMMERCIAL CONSTRUCTION ONLY) 511 STATIONARY TOWER CRANE UP TO 200 FEET 512 SELF -ERECTING TOWER CRANE 100 FEET AND OVER MEASURED FROM BOOM FOOT PIN (COMMERCIAL CONSTRUCTION ONLY) 513 TRAVELING TOWER CRANE (COMMERCIAL CONSTRUCTION ONLY) 514 TRUCK OR CRAWLER CRANE UP TO AND NOT INCLUDING 150 FEET OF BOOM, INCLUDING JIB (COMMERCIAL CONSTRUCTION ONLY) GROUP 4 * 2024-12-23 48.68 26.90 75.58 2025-05-05 48.68 29.40 78.08 515 CRAWLER BACKHOE INCLUDING ATTACHMENTS (COMMERCIAL CONSTRUCTION ONLY) 516 FIREPERSON, CHIEF BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY) 517 HOIST ENGINEER (THREE DRUMS OR MORE) (COMMERCIAL CONSTRUCTION ONLY) 5 Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 518 LOCOMOTIVE (COMMERCIAL CONSTRUCTION ONLY) 519 OVERHEAD CRANE ( INSIDE BUILDING PERIMETER) (COMMERCIAL CONSTRUCTION ONLY) 520 TRACTOR. BOOM TYPE (COMMERCIAL CONSTRUCTION ONLY) GROUP 5 * 2024-12-23 46.51 26.90 73.41 2025-05-05 46.51 29.40 75.91 521 AIR COMPRESSOR 450 CFM OR OVER (TWO OR MORE MACHINES) (COMMERCIAL CONSTRUCTION ONLY) 522 CONCRETE MIXER (COMMERCIAL CONSTRUCTION ONLY) 523 CONCRETE PUMP UP TO 31 METERS/101 FEET OF BOOM 524 DRILL RIGS, HEAVY ROTARY OR CHURN OR CABLE DRILL WHEN USED FOR CAISSON FOR ELEVATOR OR BUILDING CONSTRUCTION (COMMERCIAL CONSTRUCTION ONLY) 525 FORKLIFT (COMMERCIAL CONSTRUCTION ONLY) 526 FRONT END, SKID STEER 1 C YD AND OVER 527 HOIST ENGINEER ( ONE OR TWO DRUMS) (COMMERCIAL CONSTRUCTION ONLY) 528 MECHANIC -WELDER (ON POWER EQUIPMENT) (COMMERCIAL CONSTRUCTION ONLY) 529 POWER PLANT (100 KW AND OVER OR MULTIPLES EQUAL TO 100KW AND OVER) (COMMERCIAL CONSTRUCTION ONLY) 530 PUMP OPERATOR AND/OR CONVEYOR (TWO OR MORE MACHINES) (COMMERCIAL CONSTRUCTION ONLY) 531 SELF -ERECTING TOWER CRANE UNDER 100 FEET MEASURED FROM BOOM FOOT PIN (COMMERCIAL CONSTRUCTION ONLY) 532 STRADDLE CARRIER (COMMERCIAL CONSTRUCTION ONLY) 533 TRACTOR OVER D2 (COMMERCIAL CONSTRUCTION ONLY) 534 WELL POINT PUMP (COMMERCIAL CONSTRUCTION ONLY) GROUP 6 2024-12-23 44.82 26.40 71.22 535 CONCRETE BATCH PLANT (COMMERCIAL CONSTRUCTION ONLY) 536 FIREPERSON, FIRST CLASS BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY) 537 FRONT END, SKID STEER UP TO 1 C YD 538 GUNITE MACHINE (COMMERCIAL CONSTRUCTION ONLY) 539 TRACTOR OPERATOR D2 OR SIMILAR SIZE (COMMERCIAL CONSTRUCTION ONLY) 540 TRENCHING MACHINE (SEWER, WATER, GAS) EXCLUDES WALK BEHIND TRENCHER GROUP 7 * 2024-12-23 43.55 26.90 70.45 2025-05-05 43.55 29.40 72.95 541 AIR COMPRESSOR 600 CFM OR OVER (COMMERCIAL CONSTRUCTION ONLY) 542 BRAKEPERSON (COMMERCIAL CONSTRUCTION ONLY) 543 CONCRETE PUMP/PUMPCRETE OR COMPLACO TYPE (COMMERCIAL CONSTRUCTION ONLY) 544 FIREPERSON, TEMPORARY HEAT SECOND CLASS BOILER LICENSE (COMMERCIAL CONSTRUCTION ONLY) 545 OILER (POWER SHOVEL, CRANE, TRUCK CRANE, DRAGLINE, CRUSHERS AND MILLING MACHINES, OR OTHER SIMILAR POWER EQUIPMENT) (COMMERCIAL CONSTRUCTION ONLY) A Docusign Envelope ID: 6B43E31 D-04C5-40BF-8672-E9CE08E4E477 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 546 PICK UP SWEEPER (ONE CUBIC YARD HOPPER CAPACITY) (COMMERCIAL CONSTRUCTION ONLY) 547 PUMP AND/OR CONVEYOR (COMMERCIAL CONSTRUCTION ONLY) GROUP 8 * 2024-12-23 41.28 26.40 67.68 548 ELEVATOR OPERATOR (COMMERCIAL CONSTRUCTION ONLY) 549 GREASER (COMMERCIAL CONSTRUCTION ONLY) 550 MECHANICAL SPACE HEATER (TEMPORARY HEAT NO BOILER LICENSE REQUIRED) (COMMERCIAL CONSTRUCTION ONLY) TRUCK DRIVERS GROUP 1 2024-12-23 33.00 8.75 41.75 601 MECHANIC. WELDER 602 TRACTOR TRAILER DRIVER 603 TRUCK DRIVER (HAULING MACHINERY INCLUDING OPERATION OF HAND AND POWER OPERATED WINCHES) GROUP 2 2024-12-23 33.00 8.75 41.75 604 FOUR OR MORE AXLE UNIT, STRAIGHT BODY TRUCK GROUP 3 * 2024-12-23 33.00 8.75 41.75 605 BITUMINOUS DISTRIBUTOR DRIVER 606 BITUMINOUS DISTRIBUTOR (ONE PERSON OPERATION) 607 THREE AXLE UNITS GROUP 4 2024-12-23 34.72 7.73 42.45 608 BITUMINOUS DISTRIBUTOR SPRAY OPERATOR (REAR AND OILER) 609 DUMP PERSON 610 GREASER 611 PILOT CAR DRIVER 612 RUBBER -TIRED, SELF-PROPELLED PACKER UNDER 8 TONS 613 TWO AXLE UNIT 614 SLURRY OPERATOR 615 TANK TRUCK HELPER (GAS, OIL, ROAD OIL, AND WATER) 616 TRACTOR OPERATOR, UNDER 50 H.P. SPECIAL CRAFTS 701 HEATING AND FROST INSULATORS 2024-12-23 53.19 31.95 85.14 2025-06-09 57.24 31.95 89.19 7 Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 702" BOILERMAKERS 2024-12-23 46.00 31.93 77.93 2025-01-01 48.35 31.93 80.28 703" BRICKLAYERS 2024-12-23 48.38 26.38 74.76 704 CARPENTERS 2024-12-23 36.55 29.03 65.58 2025-01-01 36.55 29.03 65.58 705* CARPET LAYERS (LINOLEUM) 2024-12-23 39.03 25.43 64.46 2025-01-01 39.03 25.43 64.46 706 CEMENT MASONS 2024-12-23 48.21 24.97 73.18 707 ELECTRICIANS 2024-12-23 46.00 30.00 76.00 2025-07-01 50.86 30.00 80.86 708* ELEVATOR CONSTRUCTORS 2024-12-23 59.95 44.53 104.48 2025-01-01 62.52 45.36 107.88 709 GLAZIERS 2024-12-23 36.49 21.85 58.34 710* LATHERS 2024-12-23 36.55 26.85 63.40 2025-01-01 36.55 26.85 63.40 712 IRONWORKERS 2024-12-23 44.85 35.72 90.57 714* MILLWRIGHT 2024-12-23 41.66 35.40 77.06 2025-01-01 41.66 35.40 77.06 715 PAINTERS (INCLUDING HAND 2024-12-23 44.00 27.69 71.69 BRUSHED, HAND SPRAYED, AND THE TAPING OF PAVEMENT MARKINGS) 716* PILEDRIVER (INCLUDING 2024-12-23 47.03 27.91 74.94 VIBRATORY DRIVER OR EXTRACTOR FOR PILING AND SHEETING OPERATIONS) 717 PIPEFTTTERS . STEAMFITTERS 2024-12-23 53.48 36.96 90.44 718* PLASTERERS 2024-12-23 47.93 25.34 73.27 0 Docusign Envelope ID: 61343E31 D-04C5-40BF-8672-E9CE08E4E477 LABOR CODE AND CLASS EFFECT DATE BASIC RATE FRINGE RATE TOTAL RATE 719 PLUMBERS 2024-12-23 36.00 3.35 39.35 720 ROOFER 2024-12-23 45.70 24.84 70.54 721 SHEET METAL WORKERS 2024-12-23 35.00 5.89 40.89 722 SPRINKLER FITTERS 2024-12-23 42.94 26.67 69.61 2025-01-01 43.53 26.67 70.20 723* TERRAZZO WORKERS 2024-12-23 45.32 22.29 67.61 724* TILE SETTERS 2024-12-23 40.19 13.33 53.52 725* TILE FINISHERS 2024-12-23 27.70 6.53 34.23 726 DRYWALL TAPER 2024-12-23 41.72 29.72 71.44 727 WIRING SYSTEM TECHNICIAN 2024-12-23 47.73 22.24 69.97 2025-07-01 51.07 23.52 74.59 728 WIRING SYSTEMS INSTALLER 2024-12-23 33.44 17.82 51.26 2025-07-01 35.78 18.73 54.51 729 ASBESTOS ABATEMENT WORKER 2024-12-23 39.86 24.61 64.47 2025-01-01 41.23 25.49 66.72 2025-05-01 41.23 25.99 67.22 730* SIGN ERECTOR 2024-12-23 34.69 19.88 54.57 2025-06-01 37.19 19.88 57.07 HUTCHINSON CITY COUNCIL HUTCH I NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License/Temp. Liquor License - St. Anastasia Church Department: Administration LICENSE SECTION Meeting Date: 7/8/2025 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application and a temporary liquor license application into administration for review and processing. The applications are for an annual event the church is holding September 13-14, 2025. The applicant has completed the appropriate applications in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license and temporary liquor lilcense to St. Anastasia Catholic Church September 13-14, 2025. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 Alcohol &Gambling Enforcement APPLICATION AND PERMIT FOR A 7 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number 5t. Anastasia Catholic Church 1884 E535318 Organization Address (No PO Boxes) City State Hutchinson I MN J Zip Code 55350 60 Lake St. SW Name of person making application Business phone Home phone Gavin Weseloh 320-587-6507 Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer September 13-14, 2025 ❑ Club ❑ Charitable ❑X Religious ❑ Other non-profit Organization officer's name City State lHutchinson MN Zip Code 55350 Gavin Weseloh Organization officer's name City State lHutchinson J Zip Code 55350 Fr. Paul Wolf Organization officer's name City State MN Zip Code Location where permit will be used. If an outdoor area, describe. St. Anastasia Catholic Church -460 Lake St. SW, Hutchinson, MN 55350 *Location will be near the front circle drive near the church and parish office. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. N/A If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Catholic Mutual APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Event in conjunction with a community festival ❑ Yes N No 1+"0 f Current population of city / r 161.�1 Lr V L+,/ '�t f oN Please Print Name of City Clerk or County Official City or County E-mail Address Signature City Clerk or County Official CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THEAPPLICATION SIGNED BY CITY/COUNTY TO AGE. TEMPORARYAPPLICAT/ON@STATE.MN. US HUTCHINSON A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days_before event in order to be considered UJ Short Term Date(s) q//3 /ZS - 4 /i q I zS Fee: $30.00 Month/Day/Year - MonthlDay/Year a21- Ck.:' 4Q3a Organization Information I&L-XIdW25 6+. E4 s ::�. C•�-t l �c Cb-+�►�L. 2-'b. 5-V'? -4 st, 7 Name Phone Number �[e0 L.t.Lce Sk. S W ,KN Ss 3 C'b Address where regular meeting are held city State Zip Federal or State ID: 41 - 0,2 8- 9 3 7'5- Day and time of meetings? q / it - 04 / sS Is this organization organized under the laws of the State of E-yes ❑ no How long has the organization been in existence? _ How may members in the organization? What is the purpose of the organization?,... l rya In whose custody will organization records be kept? _ ►7a ....� VJd I moo? - t� 2-` -0 C; s� _�. Name Phone Number (. d c-&-r-e S C 5 LJ ft AJ s'z� Address city State Zip Duly Authorized Officer of the Organization Information -aSG True Name Phone Number O L.a k. b I-. X L".) f-E+• G44usNl 4) 5a � Residence Address city State Zip Date of Birth: ny' ' i� Place of Birth: f,il) C-aj cci.-%— tit AJ Month/day/year city State Have you ever been convicted of any crime other than a traffic offense? ❑ yes fd no If yes, explain: City of Hutchinson Application for Gambling Devices License Page 1 of 3 er True Name Phone Number Residence Address City state Zip Date of Birth: _ Place of Birth: eoc_'-5 GL(, I" Month/day/year City state Have you ever been convicted of any crime other than a traffic ❑ yes X no If yes, explain: How long have you been a member of the organization? Game Information Location #1 Name of location where game will be played Phone Number Address of location where game will be played City state Zip Date(s) and/or day(s) gambling devices will be used: at-f i 3 soz�through geeit 1$4 AM AM Hours of the day gambling devices will be used: From /, To Maximum number of players: Z�:?O Will prizes be paid in money or merchandise? money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? Xyes ❑ no If yes, will a charge be made for such refreshments? 95'yes ❑ no Game Information I Location #2 Name of location where game will be played Phone Number Address of location where game will be played City state Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From _pM_ To PM Maximum number of players: _ Will prizes be paid in money or merchandise? ❑ ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization if necessary, list additional names on separate F4 . �I � Lair a_ — sheet T'J 2 Name Title 4�G O La ALO s F cS r.J _A<A) Residence Address city State zip Name Title Residence Address city State zip Name Title Residence Address city State zip 11 Officers or Other Persons Paid for Services Information (ifnecessam list additional names onseoaratesheet) Name Residence Address Name Residence Address Title city State zip Title city State zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling bd yes ❑ no P") Authorized )dyes Lino 1061 Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorifaelofflcer of organization Date Signature of gambling Internal Use Only _ _ City Council ❑ Approved v""-, -;�' organization ❑ denied Signature: G- sa — z i---- Date RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Hutchinson Fire Department - Relief Association (HFD-RA) short term gambling Agenda Item: license Department: Fire LICENSE SECTION Meeting Date: 7/8/2025 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Consideration for approval of the short term gambling license for the Hutchinson Fire Department Relief Association. This is to conduct the Annual Fundraiser Raffle Drawing to be held at the Hutchinson Fire Department Open House Event on Saturday 9/13/2025. BOARD ACTION REQUESTED: Approval of HFD-RA short term gambling license Fiscal Impact: Funding Source: none FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A ILA r a HUTCHINSON A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax7 (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application Type Short Term Date(s)—' �' Z� — 3— 2 ✓�- Fee: $30.00 Month/D(VIYear— Monthi'Day,IYear Or anization Information Hutchinson Fire Department Relief Association 320-587-2506 Name Phone Number 205 3rd Ave. SE Hutchinson MN 55350 Address where regular meeting are held City State Zip Federal or State ID: 41-6020435 Day and time of meetings? 2nd Monday of the 2' Month of each quarter Is this organization organized under the laws of the State of Minnesota? X yes 0 no How long has the organization been in existence? 50+ How may members in the organization? 80 What is the purpose of the organization? Support active and retired members of the HFD In whose custody will organization records be kept? Hutchinson Fire Department — Relief Association Secretary 320-587-2506 Name Phone Number 205 3rd Ave. SE Hutchinson MN 55350 Address City State zip Duly Authorized Officer of the Organization Information Brandon Vik - President 320-587-2506 True Name Phone Phone Number --�e4b�9�girr�ryfis#��lh• 114 2,133 _ �30 `5f ` Hutchinson MN 55350 Residence Address City State zip Date of Birth: / / Place of Birth: Hutchinson MN Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? 0 yes Yno If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 Designated Gambling Manager (Qualified under Minnesota Statute 43491 5r h M t Cw True Name 11 �� An ov Hutchinson Residence Address City { 2 t7 5 r wi 4> Phone Number MN 55350 State Date of Birth: QAgo ` Place of Birth: Hutchinson Mont aay/year City Have you ever been convicted of any crime other than a traffic offense? ❑ yes ,q no If yes, explain: How long have you been a member of the organization? a� S Zip MN State Game Information Location #1 320-587-2506 Hutchinson Fire Department Name of location where game will be played Phone Number 205 3^d Ave. SE Hutchinson AN 55350 Address of location where game will be played City State Zip `�1 « 2S / Date(s) and/or day(s) gambling devices will be used: through ` DO Hours of the day gambling devices will be used: From To Maximum number of player: 500+ ❑ Will prizes be paid in money or merchandise? money merchandise 0 .4!=COHOL Will refreshments be served during the time the gambling devices will be used? N yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes �no rrT" "' Game Information Location #2 NONE Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From per_ To PIM , Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a_charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Applicationfor Gambling Devices License Page 3 of 3 Officers of the Organization (if necessa •, list additional names on separate sheet Brandon Vik President Name Title 9399 ffightro�xy^i�"�`art6t 1 g203 2 30 -- -54-, Hutchinson AN 55350 Residence Address City State Zip Jason Sturges Vice President Name Title 11443 Tagus Ave. Hutchinson MN 55350 Residence Address City State zip Lit sC Secretary Title {Nname Rg5 i- V aVAa-s- S,W Hutchinson AN 55350 Residence Address City .State An Officers or Other Persons Paid for Services Information Cif necessan,, list additional names on separate sheet G rem Name Title 2 (p G S,w �-(u a 61 �G''1 l 4-Q Sri S Residence Address City State zip C— Name Title Residence Address City State zip Name Title Residence Address Citv State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Xyes ❑ no 5 Authorized Officer dyes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. 7- Signature of auth rized officer of organization Date Signature ofgambling manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: Date RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Resolution 15881- A Resolution Approving Plans and Specs and Ordering an Agenda Item: Advertisement for Bids for Electrical and Installation Work for the Roberts Park Lighting Project Department: PRCE LICENSE SECTION Meeting Date: 7/8/2025 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Lighting Improvement Project at Robert's Park Complex has been a collaborative effort between the City staff and Sports Lighting Authority (SLA). As part of the Facility Plan, the Facilities Committee has identified the need for the lights at Roberts Park to be replaced in 2025. Materials for the project was quoted out separately from the electrical and installation. Two bids were received for the materials. The materials quote opening took place on June 25th at 2:OOpm at the Hutchinson Recreation Center. Both quotes were accepted as they used the cooperative purchasing procedure through Sourcewell. Musco's materials quote was the low quote at $467,000.00. Ephesus was the other quote at $523,000.00. The estimate for the materials was $542,000.00. Musco came in lower than the estimate and will be awarded at a later city council meeting. Both material quote and the electrial and installation bid will be looked at for future consideration for approval. Please find attached the bid package for electrical and installation work of the Roberts Park Complex Lighting Project, alongside Resolution No. 15881, which approves the plans and specifications and orders an advertisement for bids for the Roberts Park Complex Lighting Project. To move forward with the project, the City council's approval is necessary to approve the plans/specifications, advertise for bids and set a bid opening date of Thursday, July 24th th at 1.00 pm. There will be a pre -bid on -site meeting at Roberts Park on Wednesday, July 15th at 2:OOpm. City staff will be present at the council meeting to answer any questions. BOARD ACTION REQUESTED: Approve/Deny Resolution 15881- A Resolution Approving Plans and Specs and Ordering an Advertisement for Bids for electrical and installation for the Roberts Park Complex Lighting Project Fiscal Impact: $ 750,000.00 Funding Source: Facilities Committee FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15881 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING AN ADVERTISEMENT FOR BIDS FOR ELECTRICAL AND INSTALLATION WORK Hutchinson Robert's Park Complex Lighting Project WHEREAS, at the direction of City Staff following the inclusion of this project in the City's 5- year CIP, Sports Lighting Authority (SLA) has prepared plans and specifications for the following described city project: Sports Complex Lighting, including poles and LED Lighting surrounding the 4 fields at Robert's Park. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NHNNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. Sports Lighting Authority (SLA) shall prepare and cause to be inserted in the official newspaper and the City's website an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done, shall state when the bids will be received and by whom; and at which time they will be publicly opened at the Hutchinson Recreation Center, 900 Harrington Street SW, by the PRCE Director and/or the City Administrator, will then be tabulated, and the responsibility of the bidders will be considered by the City Council at a future city council meeting in the council chambers of the Hutchinson City Center, I I I Hassan Street SE, Hutchinson, MN. Any bidder whose responsibility is questioned during consideration of the bid will be allowed to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filed with the PRCE Director and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Pre -Bid Meeting will be held on site on Tuesday, July 15'h at 2:00 pm at Roberts Park. 3. Bids for complex lighting, electrical, and installation will be received by the City of Hutchinson until Thursday, July 24th at 1:00 pm. Bids and required submittal documents shall be submitted by mail or in person and shall state on the outside cover "Electrical and Installation Bid for Roberts Park Complex Lighting Project". Send bids to the attention of: Lynn Neumann Hutchinson Parks and Recreation 900 Harrington Street Hutchinson, MN 55305 Lneumann@hutchinsonmn.gov Any questions regarding specifications shall be addressed to the sports -lighting consultant: Craig Gallop Sports Lighting Authority cgallop(2SportsLightingAuthori ..com Adopted by the Hutchinson City Council this 8 h day of July, 2025. Gary Forcier, Mayor Matthew Jaunich, City Administrator BID REQUEST LIGHTING SYSTEM INSTALLATION AND ELECTRICAL ROBERTS PARK WAGON WHEEL SOFTBALL HUTCHINSON, MN Bids for the softball lighting installation of the lighting equipment, poles, and electrical system will be received by the City of Hutchinson until 1:00 pm Thursday July 24, at the Hutchinson Recreation Center or can be sent by mail. Optional pre -bid site meeting for contractors will be held at Roberts Park Softball Complex on Tuesday July 15th at 2:00 PM. Installation bids will be received from electrical contractors and include the removal of existing lighting equipment and wood poles. Bids shall be submitted by mail or in person and must state on the outside cover, "Bid for Robert Park Softball Lighting Installation." Send bids to the attention of: Lynn Neumann Hutchinson Parks and Recreation 900 Harrington St. Hutchinson, MN 55305 Any questions regarding specifications shall be addressed to the sports -lighting consultant... Craig Gallop Sports Lighting Authority cgaIlop@SportsLightingAuthority.com 0 763-525-0070 C 612-226-3288 SPECIFICATIONS LIGHTING SYSTEM INSTALLATION AND ELECTRICAL ROBERTS PARK WAGON WHEEL SOFTBALL HUTCHINSON, MN A. Unloading of Lighting Equipment: 1. The installing contractor is responsible for unloading lighting equipment at time of delivery. 2. All lighting fixtures and equipment must be placed in containers or in a secured area until installed. 3. Protection and safe keeping of the lighting equipment is the contractor's responsibility until all lighting equipment is mounted on poles and poles are standing. 4. Pole sections can be moved to staked pole locations at time of delivery upon approval of owner. 5. Owner will provide the lighting fixtures and poles previously purchased under a separate contract. B. Installation Timing: 1. Upon owner's approval structural installation of the concrete bases can be started on October 15, 2025. 2. Lighting system must be operable by April 1, 2026. C. Mounting of Lighting Equipment to Poles: 1. Pole sections slip -fit together and shall be installed using (2) come-alongs that are attached to the bottom and top of each pole section. 2. All fixtures, crossarms, remote electrical component enclosures, and pole wire harness shall mount to the poles in accord with the lighting manufacturer's recommendations. 3. Pole wire harness shall be attached using wire mesh grips to "J" hooks located inside of pole. 4. Factory assembled remote electrical component enclosures shall be mounted to welded wire access attachment and hanger on lower section of pole. 5. Pole wire harness shall plug into luminaire wiring connectors at top of pole and into the wire connectors in the remote electrical component enclosure on the lower pole section. 6. All wiring and connections shall be completed from the underground conductors at each pole to the disconnect located at a 10' height in the remote electrical component enclosure. Additional connections within the remote electrical component enclosure will be required to make the electrical system complete and operable. D. Mounting and Aiming of Fixtures: 1. Lighting fixtures are factory aimed and shall be installed in accord with the lighting manufacturer's recommendations. 2. All fixtures are numbered and shall be mounted to the corresponding numbered light fixture brackets on the crossarms. 3. Upon completion of setting poles, contractor shall be responsible for additionally checking the overall aiming making sure all fixtures are properly aimed on the field or intended area to be lit. 4. If any discrepancies appear, the contractor shall immediately notify the lighting manufacturer and the lighting consultant to make sure problems are addressed while contractor and lift are still on site. E. Installation of Concrete Bases: 1. Design of concrete bases and method of installation shall be in accord with the recommendations of the lighting/pole manufacturer. 2. Lighting manufacturer will provide concrete base design based on standard soil conditions. 3. Casing for concrete bases may be required due to high water table on site and should be accounted for in the contractors' bid. F. Installation of Wireless Control System: 1. Contractor shall mount the wireless control equipment in accord to the directions of the lighting manufacturer. 2. All electrical connections shall be made between the electrical system and the factory provided control panels to provide a complete and operable lighting system. 3. Upon completion of the installation of the wireless control equipment, contractor shall check to make sure all fixtures are operable. Contractor shall complete commissioning of the wireless control system in accord with the recommendations and direction of the lighting manufacturer. 4. The contractor shall notify the lighting consultant when all work has been completed and the lighting system is operable and ready to be tested. G. Site Related Information: 1. Site access to pole locations (including fence removal if necessary) shall be the responsibility of the owner. 2. Restoration for damage caused by trucks and equipment shall be the responsibility of the installing contractor (unless otherwise approved by owner). 3. Removal of spoils from the site shall be the contractor's responsibility. 4. Locates for underground public utilities shall be the responsibility of the installing contractor. 5. Private locates shall be the responsibility of the owner. 6. Owner is responsible for marking sprinkler heads and areas of truck avoidance. 7. Contractor is responsible for viewing the site prior to bidding and shall contact Sports Lighting Authority with questions or concerns a minimum of 5 days prior to bid date. H. Electrical System Requirements: 1. The electrical system shall be design/build in accord with these specifications. 2. The installing contractor shall be responsible for providing the materials and installation for a complete and operable electrical system commencing from the secondary side of the service transformer and terminating at the safety disconnect located in the remote electrical component enclosure on each pole. 3. Existing service voltage for field lighting is 480V single phase. 4. Maximum voltage drop shall not exceed 3% throughout system. 5. The electrical system design/build shall be based on the attached lighting layout and electrical load informational sheet showing the KW load for each pole. 6. The electrical system shall be installed and completed no later than April 1, 2026. 7. Contracts and purchase agreements shall be in compliance with the specification requirements. I. Electrical System Design: 1. Reuse existing metering base and enclosure, existing main service panel and 208/120 V panel board. 2. Reuse existing fused switches for the ballfield lighting. Provide new fuses. Size fuses per lighting manufactures circuit summary. 3. Locate lighting control cabinet at building exterior, coordinate exact location with owner. 4. Reuse and extend existing conductors from existing pole locations for field lighting, walkway lighting, pole mounted receptacle, security camera and WIFI system power to new pole locations up to the pervious mounting heights on each pole. 5. Coordinate WIFI and security camera systems work scope with owner. 6. Electrical contractor shall review and comply with the additional information provided by the lighting manufacturer. 7. Disconnect and remove complete existing toggle switch field lighting controls. 8. Contractor shall provide in ground junction boxes at existing pole locations and new underground wiring and conduit out to new pole locations (see following requirements). 9. The service shall meet state and national electrical code (NEC) requirements and be designed to meet the electrical loads of the new lighting system. 10. The Control -Link cabinet (provided by owner) will have (5) control zones, (1) for each field plus (1) zone for walkway lighting. 11. Provide XHHW-2 insulated copper conductors from the existing pole locations to the safety disconnect on each new pole. 12. All underground wiring shall be in SCH 40 PVC conduit meeting NEC code requirements. 13. The electrical contractor shall make all electrical connections in the remote electrical component enclosure located at a 10' height on each pole to ensure a complete and operable lighting system. 14. Grounding conductors and grounding methods shall meet NEC and State requirements and be located at the service entrance panel board, contactor enclosure, and remote electrical component enclosure located on each pole. 15. Lightning protection shall be provided by the lighting manufacturer and installed by the contractor in accordance with the lighting manufacturer's direction. 16. Underground wiring shall be copper and shall be buried a minimum 24" below grade in accordance with NEC and State Code. 17. Installing contractor shall be responsible for locating all public underground utilities 18. The owner shall be responsible for location all private utilities and accepts responsibility for damage to such facilities that are not properly located. 19. Boring shall be used when new wiring crosses pathways. 20. "As -built" drawings shall be provided by the electrical contractor to the owner upon completion of the project. 21. Contractor and any subcontractors shall provide insurance including Workman's Compensation, Contractor's Public Liability and Property Damage, and Automobile Public and Property Damage in accord with the owner's requirements. 22. The electrical contractor shall upon completion of the project protect the owner against defective materials or faulty workmanship for a period of 2 years on wiring, panels, equipment, and labor for all electrical not provided by the lighting manufacture (the lighting manufacturer's warranty covering parts and labor on the lighting system shall be a separate warranty). J. Bid Requirements: 1. Bids shall remain good for 45 days after opening for contractual purposes. 2. Any permits shall be the responsibility of the installing contractor. 3. Owner reserves the right to reject any or all proposals, waive any bidding formalities, and to award the lowest bidder that owner finds to their best advantage. 4. No voluntary alternates will be accepted. 5. A 5% Performance Bond is required with contractor's bid. 6. Contractor is responsible for contacting the owner's representative Sports Lighting Authority prior to bid with any questions or concerns regarding specifications, drawings, or installation requirements. Craig Gallop Sports Lighting Authority cgallop@sportslightingauthority.com c 612-226-3288 o 763-525-070 K. Undisclosed Installation Problem: 1. It is the responsibility of the installing contractor to notify the owner's representative Sports Lighting Authority if any undisclosed issues arise. 2. Sports Lighting Authority will work on behalf of the owner to rectify the problem in a timely manner. New Pole Locations: 'A' Poles 35' down foul lines and 42' away from foul lines. '6' Pales 160' down foul lines and 42' away from foul lines. 'C' Poles 90' in from foul poles and 4' behind outfield fence. BID FORM LIGHTING SYSTEM INSTALLATION AND ELECTRICAL ROBERTS PARK WAGON WHEEL SOFTBALL HUTCHINSON, MN The signed bid shall be in compliance with the specifications, drawings, and manufacturer's information for the Roberts Park softball wagon wheel lighting upgrade installation. The bid is for the structural installation of the lighting equipment, pre -cast concrete bases, and steel poles provided by the City, as well as the electrical system upgrade. By signing, all specification requirements have been met. Bids shall remain good for 45 days after opening regarding contracts. A 5% Performance Bond is required with contractor's bid. Base Bid: Structural Installation of MUSCO LED Lighting System and Electrical as specified for a fully operable lighting system ... $ CONTRACTOR PHONE SIGNATURE DATE CONTACT NAME EMAIL ADDRESS Project Information Control System Control System ID: Control System Type: Communication Type: DN • s( V ® 1 of 1 Control-Link96ntrol and Monitoring ��► ` �, System ' •`NPowe r Li ne-ST Power Requirements Control cabinet(s): peto %_ Control voltage (ph�neu VA loading - Inrush VA loading - Sealed Lighting Circuits: Voltage/Hertz/Phase oo Important Notes: 120/60 Project Name: Roberts Park Softball I Project #: 234811 Control System ID: 1 of 1 Distribution Panel LocationAD: Softball ject Notes: 2618.0 Control and monitoring cabinet - 1 206.0 primary Contactors, 30 amperes 1 480/60/1 Contactors, 100 amperes 4 Off/On/Auto switches 5 24 X 72 1. Please confirm that the lighting circuit voltage listed above is accurate for this facility. This is the voltage/phase being connected and utilized at each lighting pole's electrical components enclosure disconnect. Inaccurate voltage/phase can result in additional costs and delays. Contact your Musco sales representative to confirm this item. 2. Ina 3 phase design, all 3 phases are to be run to each pole location. Musco's single phase luminaires come pre -wired to utilize all 3 phases across the entire facility. 3. One contactor is required for each circuit at each pole location. Contactors are 3 pole and 100% rated for the published continuous load. 4. If the lighting system will be fed from more than one distribution location, additional equipment maybe required. Contact your Musco sales representative. 5. Size overcurrent devices using the full load amps column of the Circuit Summary by Switch chart (Minimum power factor is 0.9). Size conduit per code unless otherwise specified as larger to allow for harness connectors. 6. Avoid use of in -ground junction/pull boxes when possible. If used, the following best practices must be followed: • Underground handholes (pull boxes) must be supported to prevent settling. Boxes buried directly in soil, without support, are not allowed. • Use polymer concrete lids marked with ELECTRIC for underground handholes. Steel lids are not allowed. • Avoid underground connections when possible. If used, all wire connectors must be UL listed for Wet Locations to prevent leakage current. 7. Control power wiring must be in separate conduit from line or load power wiring. Communication cables must be in separate conduit from any power wiring. 8. Test wire per ANSI/NETA ATS-2021. Wires with insulation resistance less than 100 MOhms, in water -filled conduit, must be replaced. 9. Refer to Installation Instructions for more details on equipment information and the installation requirements. 0000 musco Sales Representative: Brock Carstens I Project Engineer: Nick Worthington I Scan: 234811 A I Document ID:234811 Pl V2C2-0625110703 Page 1 of 3 -- 25-June-2025 Equipment Layout and Connection Details Project Name: Roberts Park Softball I Project #: 234811 Control System ID:1 of 1 Distribution Panel Location/ID: Softball Lighting system r_.. - -- ---1 Control cabinet location(s) 2a c{ �) i � li IITI. I� 1b ! 1b I 1 a Line power to contactors, and equipment grounding conductor. Requires one 1 Control and monitoring cabinet - circuit per contactor, size wiring per load and voltage drop. primary 1 b Load power from contactors, and equipment grounding conductor. Requires one circuit per contactor, size wiring per load and voltage drop. 2a Control power with equipment ground to control cabinet. Requires dedicated 20 A circuit. Provide transformer if control voltage not present. 0000 lmlusco Sales Representative: Brock Carstens I Project Engineer: Nick Worthington I Scan: 23481 1A I Document ID: 234811 P1 V2C2-0625110703 Page 2 of 3 -- 25-June-2025 Circuit Summary Softball 1 1 Softball 2 2 Softball 3 3 Softball 4 4 Security 5 Control Module ID:1 Project Name: Roberts Park Softball I Project #: 234811 Control System ID:1 of 1 Distribution Panel Location/ID: Softball Lighting Circuit Voltage: 480/60/1 1 Softball 1 Al, A2, 131, 32 76.2 100 1 C1 132, C1, C2 2 Softball 2 A2, A3, 132, 32 76.2 100 1 C2 133, C3, C4 3 Softball 3 A3, A4, 63, 32 76.2 100 1 0 134, C5, C6 4 Softball 4 Al, A4, 131, 32 76.2 100 1 C4 134, C7, C8 5 Security A2, 132 2 2.78 30 1 C5 C(0 musco Sales Representative: Brock Carstens I Project Engineer: Nick Worthington I Scan: 234811 A I Document ID:234811 Pl V2C2-0625110703 Page 3 of 3 -- 25-June-2025 Roberts Park Softball LIGHTING -TEM %Z-1Z zm ENGINEEIiEG L.G. N.- il. We Make It Happen. PROJECT 51UMMARY Roberts Park Softball Ca. W. Mak. It Mapp... ENG INEEMD DESIGN BY Ni—I. InKL.-Filep23981IN•16J— sTE0.PpLE BY H1sC0�1C nu E x]} POLE FOUNDATION SCHEDULE POLE DESIGNATION FORCES q.I DRILLED PIER NOLIErvT IxI FTtlIX SIFEw+M !SE vERTCx b+ Lw O—EI18 INCH WIEWEHI DEPTIF C NRFE�TE Ye'12_I A3 fa a>_sl+ 1 izs t.aw x +rd t s u as.Bn I.HI t.yFB 3a +ra u as 50.T(IB t.S% 2m tb a2 CF.- S2.BR 1.,. )0 tud 1.S ,. AsoL�coMawlT+oHa. D.sW xERn FOREE IswElr,•tT OF FIREsssOPaLE[aaEBH6r FxCLUpE PREGLST eAeE xex+Rr�. 2, NIxMUEI CONpLETEfudIFlu VfkDME, SITE CaI[DIIR]NSMAV REWIRE AppxgxEL RV;RFILL LIGHT STRUCTURE PRECAST BASE OY MUSGa UGxiwG ISEE PCLE IDI IIACNFILL �HNptgTVRBEO. MV-EIN SpL� POLE FOUNDATION ELEV_ SCALE. HOT F09Cf.LE SOIL fl4CIffR1 NOTE: THE TOP NpFEET pF ALINVlV38WLL1 BC flAC:(FILLE 2 LNiH SOIL.IITTHAttASION.%%FH CUlRS F$r Ltenszl OR BETTER. CESp Il10 SF% FORCOxEErvF 5VLANn seti FORACONESprEESSSOIL1IRCH STARpVin vROOFOR TESFIxC ( 5TM U5ve1 PRECAST BASE IDENTIFICATION FRECAST BASEIYPE PRECAST MSEM PRECAST BASE LENGTH PROJIFOE E ABOVE srsIFOPRD ENEP.DMSNT eurslBE 2B tpSOLBS tT.T >•.T'1— l2mW 2,1MLRS 2Vd rd Ir{ 13.3r Na 34WL04 2Td r4 15+T 15.TS POLE IDENTIFICATION POLE aESIGNATgN PaF PE FRECASI BASE mE FIXTURE COISim fiCN RF PERr) FIXTURE AIA ROPE.^ s EPA Im Al NA4 LSS533 SB 6/3"M Ti., Al LSS606 >B YWIT) ta.a IF, In. R LSSfdo RR 14 fE1, IR 2B 3 B2 LRBem RR 15f5]I1% 2" C1 •CE LSS9W 2R 5HI POlE3 Ai6�F VE[Ir LEa FU[TURF AT 4T9'ACA. INCLUDEO.IIBOVE. PCLEB Rt . BL IUVE fR1lE0 FgDLIREB a tBd AOL. +xCLVOED AapvE. PttEB Al -M H44E l71 LEC FI%rDRES Ar 15F AC1.INLLUDEa AROeE- PIXEs ct -Fx INVE [Q LEa FUITNJ: AT tYY AGL.IxawEDABOVE. DESIGN NOTES Y Z WND: FArw.ElExs D:v,•ONN XSN.ve•aBMFnfF:%POSURE C. 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ENCOIwTERING ML FIMtMATVOFIS TR WLL%WIRE � De9+Gx CONSIDERATIONS CR ERCAYATICN PROGEgAES MAY CCCUR PCLE —*Hs x+LL A—YMDAEC NNGTOTIE SgLCONDTWa TH{TEOIFF F fun plSLTtEFAHG OR vtOOr MTEIFCIES ARGE. NOTIF�'THE ENGINEER OF. pSCREPN-s EVUN flm5w TREN0.REvISEDAO mNGLY. REVIBIWS i Nxt RFA YNDKRRECOMF TIONSUMCTEDBYARE( IEWDEWINUR •,�� xLEkG V4TIOIISUU3TBE FREE WLmvE EaL AHDDEaRLNPRIDRTo a '� FG vR S Eg[ W rvV vA +UaIDURARNY FuOv 9E uEsEDryTo srnLnLlPLlIzEcTEHEENEFFCPvnM1xMIHIMILEE— N. WRVIG -C gB TFIE EAGVAT a CpxTNACiOR I T BE FAM+LFNlYMTH THE COMPIEIE Sak kNESTIGAIgN REPORT U A 115 -DS OarvrACTTNE OEOTECrERCAL FERA aF IECEdSFA1]i0 LNOERSTAND THE vAov xpTIp�Axe TIE POBaBElT1'fN°GROUND WRIER J d .�. PUM%NG AND E1fCAVAFprySIT OF ATIpry CN IRVLCFNB OINRrvOPRECA.9T BAbE RISTAl1ATX)N Ni+RALFAIEMOF COxGTh IE (MCItESL. STRETMrTHAT 26LWV30F W0 P91 Lu 31DOPSIGONGRM �E K ENCY PULE V w g EREC R,ACFV FIEWIRN+MtlWLwIALLINFA@F CONO[FIE SIREHGTx IS %p( I.aFBVSI, ALL VIER8A2Fp COxLwErE eAORFRL MIF9I BE.ViOII A1d ACNNST FIRM LNOISIURBFA SD%. h Z = GENERAL HGTES' V) W . � o NRES MUST BE LOCATED TO MERMUS K OMEG Iq[e12prtALC1£RRANCE FROx Arvv OBSTRIFCPON. ENdXEEft MVSF BE NOTIFTF.O IF FOLNparICxSARE xFAR WxFVGYenLS ORY N TIENI ANFSLOPES STEEPER TWA] IV. POLEIS. NiLTU+ES.RIlEtJIST RASES. ELECTNICx I]FA.LS Ave AUATRMI PER MUSCO lK.H1Y1G. y� I HEREBY CERTIFY TIUTTNIgPWI, gPECIFICATIOH, h Oft REPORT WA6 PREPMEDRV MEU+VNOERLrc'{ CCC .F TSUPER IOH ANDIINTI0.M AMU l/'^� wyTiYr� _OFT+Es1A FRIJFEFFE uFHEeCER HIDER THE � uCEN9Ea + _' (RRaaessNxlAL '. = � 22FRn ENGINEER - FNNFNALE-CASEY1wrwTr ,Na� 81886 ��t`[�lA, / zaulrE ao2s ;4.... ..._. ,' stcrFM1nrAE: Gfa HA.aFn FF III.11Y _.—IMLfi,I) Ic, ..�.W ...•.. Fw.LwpG1 TLC for LED' Peletep Luminalre Assemhly 5 Easy Pieces- © Complete System from Foundation to Poletop Factory wired aimed, and tested Fast, trouble -free installation Comprehensive con —ion package Wlre Xamrss Integrated lightning ground Elaedol Components © Endosun © Galvanized Steel Polr UPrecast Conaete Base TLC for LED' - Precast[oncrete Base 5 Easy Pieces overview The precast mncreoe base Is set directly into me ground and backhl led with mncrrme-The base inrludesan megrated lightning ground syseem. Features Base • Set pole on base in 24 hours • Tapered upper section for slip-£ t steel pole . Amass hnles for wireerstry • Epoxy coaled ends prevers[ water ntrusion Lifting hale accepts load -rand steel rod provided by Mutt. Irstegrated Lightning Ground Syn.. • [omplieswith NFFA780, 11L 46li and EN62305 standards when Installed per Musm installation instructions • IIL Listed.Class ll Lightning ProteRion, file number E337467 • Tested up M 100 FA by independent laboratory • Steel pole'mte f— with iin jewd grounding system by means of the pole grounding mmsecmr • 2iOAWG[crossectional area&67.4 mm') grounding electrode conductor • Con—. encased grounding electrode, 20 h 18-1 m) total length, y, in 112.7 mm) d-rameter Technical Specifications 9asedimension vary. Fbrmeesurements refer m prnj-- p-ik Foundation and Pcfe Assembiyfkowing. Construction . Spun mn—W construction • Prest—c! steel verdcal strards and mil spiral for strength ihmughora base • Minimumde w,trength ES500161n'{d5.5MPa4m2adays . MeetsA CiBimdesgniegi irements Quality Assurance Tests • 29 day compressive strength test on sam plecyli nder . Bending moment rapacity test on sample base • Groundimg system mntinuiry • Independent evaluation by l[[Evaluation Service, report 6ESR-3765 5 Easy Pieces TLC for LED - Precast Concrete Base Ype IL rapemd upper c«ummr slpPosmN gale LdtN hnk 6..&g f-p.w dM fill mp]Rlp.b m}' (anumeNuAfil' Lrel reAiwamee[ Naadhde — �tt 'atlapcerpNe %reaun�hok nmgrmec q.w,l d—k 'Slam�y pedr�omdmbnsm�x�FoudakamdYehaRfiYmay var, perdlemae NR 5 Easy Pieces TLC for LED" -Galvanized Steel Pole wwre�enio�emry ruuae�ie�r�iie� &d.q— ❑he hams elrein relict V.iRd.pol. ftp4.7,W huhEltthial � rempmenmerzlmure attxM1menl6mtlxl 9e h.h ft peals eeNlmure wilh Wiea—Fandhde s[eelttrewEM1rtatls Greunig W� �imidelundnlel gip-frtanxhmemm peeexYmnerNeha>e Yleldmw fickside ,d,-wn eeienGlion . 5 Easy Pieces' TLC for LED' -Electrical Components Enclosure Overview The electrical components enclosure curtains all near, equipmem. to operate I uminstires. 9 uill in mounting ha rdarare allows for easy artachmer ctu the gahanizPd steel pale_QuA Dinned plugs Fasten to the cairn hamess. Features • F—ry W It and tested ass ..it - Quick connect plug foreasy field wiring • Mounted 13ft5rn) shove grade for servicing with ladder • Labeled with pole idemifcation and electrical information • Drivers Individual ly fused and spare fuses supplied • Wire access from inside the pole Ina ecpased wiring oriiarc t) Disconnect percircuit Teehnieal spedfieetions For a mperage draws and circuitry refer to project specific document Construction • MIS i nch 12 mmi thick, powder-coatedafumin— Enclosure ratings: NEMA 3 R Ii • Designed m operate i n up toST C (12.2'F)ambient temperature • Full length stainless steel h inge . All stainless steel fasteners passwated and coated • Meets 101.11d fe standards Up to four drivers per end—u. . Approximate weight 6511, f29 kgl • Lw er enclosure sire 141 n (356 ram) wide x 9 i n 1229 mmj deep x 525 in 11334 mmj h igh • tipper en=.ne, size 14 in1356 mmj wide a 9 i n 1229 mmdeep .40.5 in 11a29 mmj high QualityAssurante Teats High potential dwi-tri—ith—c! • Full functionality ten based on piofecCa voltage and simulated bad ■ �� IigM1ting��m�an.�om 5 Easy Pieces TLC for LED'- Electrical Components Enclosure eme�ar ram. Spare tares Fuse Polealgnmal beam sxrtdi Surge pmmRwr� ramd Z VA Pow[rlre a[mmunealwn {or xxekx ro mx�GmlrtndJe ;ilPreun[} m r—IIU onyx i rmnadbk h ffl.m..n (nppe W 5 Easy Pieces" TLCforLEU -Wire Harness oretvlew The Factory -built wire homes connects the electrical components end—m m the pvletop luminaireassem bly. Features • Quick connect plugsfor easy Field wiring • Factory -assembled support gripall-iates stain vn wnnections • Spiral vmund cableeliminates slippage • Protective sleeve prevenawire damage • AI I imernal wiring, no exposed wires Label s id—iy pole and lumi nai— Technical Specifications Construction • Spiral wound. wrapped cable. 14 AWG {rsosssecdonal area of 2118 mm'i cvpperwire • Integral cable support gnp • Each harness mppvrts up m Fourdrivera • Multi ple tap connectors may he preserrt if required for number if min— 0-lity Assurance Tests • Ccinnemormmnne—licor inuityteat • High potenvaldielectricwithstand • Machineappliedtermirwti—drnp 5 Easy Pions" TLC for LED" -Wire Harness iop pukt mnnedor Yin tle 9 7p--.4p.Op �ti 9ueN Sptrdis —ddbk 4 of uva �cmeaeeabnai area dl.Od mnq VPer wne Me pd. -, *pmgrip Mr pdee U tt ]L Sm] end — NxIAIA Plde m el— Bdkm puki [enneMor ee lvp MAAgA! aPWd OR ap hmk WPgd, � k �tl] 5 Easy Pieces TLC for LED - Poletop Luminaire Assembly, Weld On Overview The Facmryaimad pnd lfits. ire assembly Is [he upper dip seorion of the pole and slip-fds mgether with the gaManized steel pole. Features • Each luminaire is Factory-buih, tested and ships as a unit • Luminaires are factory -aimed tothme-tenths degree of aocuraq . Wmi mire mounts arM [onneRs to wi re harness ina single step • Slip-fi,connection allows a.emhly with mmealongs • Al l luminaires amfacuary-windm a quick connect ha mess For easy installation • Labels ider * pole and luminaire location • No —posed wiring or—d.it . Facmry-set pole alignment beam alb easy field alignment Technical Specifications Comtruction • Cmssarms and pole shah hot -dip galr nixing, i nside a nd outside after fa bricatim meets A51FM-Al23 standard All aluminum com ponerrcs are powd—ted or a nodiud m mil-AA625P Lumi noire and knuckle are powder -coated aluminum • Al l stai n lex steel Fasteners are passivated and mated • Cmssarms a re mnstmcted of rectangular steel meirg Polecap Is atwched with stainless steel lanyard and securing bolt Qwlity Assurance Tests • Gal vaniangthickness • High poteradaldielxtricwithsmnd • Electriralmntinuity • Luminairefunaionalaytest � � � IigM1[ing•••m�aoo.gom TLC for LED'- Poletop Luminaire Assembly, Weld On croev� ol�rtN�m� luminelre mcmmq plem ole�,�m�mm�m Al -I . h—N AJ..I um spill %h[aW �n IIpM1[miucl Near �IONlyrt educe —LED 5 Easy Pieces M.asea,..ye.ruc. us.dr..n•a+�wr...a.nswbw•a . rw Luminaireand Driver -TLC-6T-575 LuminaireData Weigh[ [Iuminalrel 351b (15 kg) 11Llistingnumber IBEE 4 A listed FOr U&VCanada t1L15g8 CSA•C22 Nv.250❑ CE 10-1 tion LVD. 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Al I m mponems from foundation S poletop a re deaig ned to work together in Light -Structure Sy--11 ensure rel iable trouble -Tree operation. � ■ � IigM1[ing•••m�em.eom c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Multi -Bay Hangar Grant Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 7/8/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda 0 Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This is continued federal grant support for the hangar that was constructed in 2024 at the airport. BOARD ACTION REQUESTED: Approval of Resolution & Consent to accept federal funds to pay back interfund loans used to build a hangar at the airport Fiscal Impact: $ 3,605.26 Funding Source: Interfund Loans FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 137,000.00 Total City Cost: $ 3,605.26 Funding Source: interfund loans Remaining Cost: $ 133,394.74 Funding Source: Federal and state grants Rev. 1/07 RESOLUTION NO. 15882 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 1060147, "Grant Agreement for Airport Improvement Excluding Land Acquisition," for State Project No. A4304-48 at the Hutchinson Municipal Airport is accepted. 2. That the Mayor and City Administrator are (Title) (Title) authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson. CERTIFICATION STATE OF MINNESOTA COUNTY OF I certify that the above Resolution is a true and correct copy of the Resolution adopted by the City of Hutchinson (Name of the Recipient) at an authorized meeting held on the 8th day of July 12025 as shown by the minutes of the meeting in my possession. Signature: (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: M DEPARTMENT OF NInDOT Contract No. 1060147 TRANSPORTATION STATE OF MINNESOTA STATE AIRPORTS FUND GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and the city of Hutchinson, I I I HASSAN ST SE, HUTCHINSON, MN, 55350 ("Grantee"). RECITALS 1. Minnesota Statutes Chapter 360 authorizes State to provide financial assistance to eligible airport sponsors for the acquisition, construction, improvement, marketing, maintenance, or operation of airports and other air navigation facilities. 2. Grantee owns, operates, controls, or desires to own an airport ("Airport") in the state system, and Grantee desires financial assistance from the State for an airport improvement project ("Project"). 3. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. Pursuant to Minn.Stat.§ 16B.98, Subd.l, Grantee agrees to minimize administrative costs as a condition of this agreement. AGREEMENT TERMS Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§ 1613.98, Subd. 5, whichever is later. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration Date. This agreement will expire on December 31st, 2029, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 1.4 Plans, Specifications, Descriptions. Grantee has provided the State with the plans, specifications, and a detailed description of the Project A4304-48, which are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. 1.5 Exhibits. Exhibit A: Credit Application, Exhibit B: Grant Request Letter and Exhibit C: Cost Split. 2 Grantee's Duties 2.1 Grantee will complete the Project in accordance with the plans, specifications, and detailed description of the Project, which are on file with the State's Office of Aeronautics. Any changes to the plans or specifications of the Project after the date of this Agreement will be valid only if made by written change order signed by the Grantee and the State. Subject to the availability of funds, the State may prepare an amendment to this Agreement to reimburse the Grantee for the allowable costs of qualifying change orders. 2,2 If the Project involves construction, Grantee will designate a registered engineer to oversee the Project work. If, with the State's approval, the Grantee elects not to have such services performed by a registered engineer, then the Grantee will designate another responsible person to oversee such work. 23 Grantee will notify State's Authorized Representative in advance of any meetings taking place relating to the Project. 2.4 Grantee will comply with all required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1). 2.5 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public aeronautical purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 2.6 Airport Operations, Maintenance, and Conveyance. Pursuant to Minnesota Statutes Section 360.305, subdivision 4 (d) (1), the Grantee will operate the Airport as a licensed, municipally -owned public airport at all times of the year for a period of 20 years from the date the Grantee receives final reimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronautical purposes only. Without prior written approval from the State, Grantee will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any real or personal property that is purchased or improved with State funds. If the State approves such a transfer or change in use, the Grantee must comply with such conditions and restrictions as the State may place on such approval. The obligations imposed by this clause survive the expiration or termination of this Agreement. 3 Time 3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. 4 Cost and Payment 4.1 Cost Participation. Costs for the Project will be proportionate and allocated as follows: Item Description Federal Share State Share Grantee Share 2025 Multi -Bay Hangar 95% 2.5% 2.5% Federal Committed: $137,000.00 State: $3,605.26 Grantee: $3,605.26 The federal multiyear amount is an estimate only. These funds are not committed and are only available after being made so by the U.S. Government. Federal funds for the Project will be received and disbursed by the State. In the event federal reimbursement becomes available or is increased for the Project, the State will be entitled to recover from such federal funds an amount not to exceed the state funds advanced for this Project. No more than 95% of the amount due under this Agreement will be paid by the State until the State determines that the Grantee has complied with all terms of this Agreement and furnished all necessary records. 4.2 Travel Expenses. Blank. 4.3 Sufficiency of Funds. Pursuant to Minnesota Rules 8800.2500, the Grantee certifies that (1) it presently has available sufficient unencumbered funds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Grantee has the legal authority to engage in the Project as proposed. 4.4 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $3,605.26. 4.5 Payment 4.5.1 Invoices. Grantee will submit invoices for payment by email. Exhibit A, which is attached and incorporated into this agreement, is the form Grantee will use to submit invoices. The State's Authorized Representative, as named in this agreement, will review each invoice against the approved grant budget and grant expenditures to -date before approving payment. The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices will be submitted timely and according to the following schedule: continuous as needed. 4.5.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.5.3 State's Payment Requirements. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes § 16A.124. State will make undisputed payments no later than 30 days after receiving Grantee's invoices for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice. 4.5.4 Grantee Payment Requirements. Grantee must pay all contractors under this agreement promptly. Grantee will make undisputed payments no later than 30 days after receiving an invoice. If an invoice is incorrect, defective, or otherwise improper, Grantee will notify the contractor within ten days of discovering the error. After Grantee receives the corrected invoice, Grantee will pay the contractor within 30 days of receipt of such invoice. CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 4.5.5 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4.5.5.1 The State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided notice prior to any monitoring visit or financial reconciliation. 4.5.5.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4.5.5.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.5.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 4.5.7 Closeout Deliverables. At the close of the Project, the Grantee must provide the following deliverables to the State before the final payment due under this Agreement will be released by the State: (1) Electronic files of construction plans as a PDF and in a MicroStation compatible format; and (2) Electronic files of as- builts as a PDF and in a MicroStation compatible format. (3) Electronic files of planning documents (Airport Layout Plans — ALP) and Airport Zoning as a PDF and in a MicroStation compatible format and in GIS. 4.6 Contracting and Bidding Requirements. Prior to publication, Grantee will submit to State all solicitations for work to be funded by this Agreement. Prior to execution, Grantee will submit to State all contracts and subcontracts funded by this agreement between Grantee and third parties. State's Authorized Representative has the sole right to approve, disapprove, or modify any solicitation, contract, or subcontract submitted by Grantee. All contracts and subcontracts between Grantee and third parties must contain all applicable provisions of this Agreement. State's Authorized Representative will respond to a solicitation, contract, or subcontract submitted by Grantee within ten business days. Conditions of Payment All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. In addition, Grantee will not receive payment for Airport's failure to pass periodic inspections by a representative of the State's Office of Aeronautics. Authorized Representatives 6.1 The State's Authorized Representative is: Jason Radde, Airport Development Senior Engineer, 395 John Ireland Boulevard, Mail Stop 410, Saint Paul MN 55155, (612) 718-9158, jason.radde@state.mn.us, or their successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: Matt Jaunich, City Administrator, I I I HASSAN ST SE, HUTCHINSON, MN, 55350, 320-234-5650, mjaunichghutchinsommn.gov or their successor. If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. Assignment Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. Notwithstanding the foregoing, when FAA issues a Letter Amendment on a federal grant agreement that results in an increase in federal funds beyond the total amount in this grant agreement (i.e., federal amendment), CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 MnDOT's receipt of the Letter Amendment from FAA has the effect of amending the total amount in this grant agreement. 7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either parry. 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. Liability In the performance of this agreement, and to the extent permitted by law, Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this agreement by Grantee or Grantee's agents or employees. This clause will not be construed to bar any legal remedies Grantee may have for the State's failure to fulfill its obligations under this agreement. 9 State Audits Under Minn. Stat. § 1613.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either Grantee or the State. If Grantee receives a request to release the data referred to in this section 10.1, Grantee must immediately notify the State. The State will give Grantee instructions concerning the release of the data to the requesting party before the data is released. Grantee's response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. 10.2.1 Intellectual Property Rights. State owns all rights, title and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks and service marks in the Works and Documents created and paid for under this agreement. "Works" means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes and disks conceived, reduced to practice, created or originated by Grantee, its employees, agents and subcontractors, either individually or jointly with others in the performance of this agreement. Works includes Documents. "Documents" are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks or other materials, whether in tangible or electronic forms, prepared by Grantee, its employees, agents or subcontractors, in the performance of this agreement. The Documents will be the exclusive property of State, and Grantee upon completion or cancellation of this agreement must immediately return all such Documents to State. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." Grantee assigns all right, title and interest it may have in the Works and the Documents to State. Grantee must, at the request of State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. 10.2.2 Obligations 10.2.2.1Notification. Whenever any invention, improvement or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by Grantee, including its employees and subcontractors, in the performance of this agreement, Grantee will 4 CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 immediately give State's Authorized Representative written notice thereof and must promptly furnish State's Authorized Representative with complete information and/or disclosure thereon. 10.2.2.2Representation. Grantee must perform all acts and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of State and that neither Grantee nor its employees, agents or subcontractors retain any interest in and to the Works and Documents. Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless State, at Grantee's expense, from any action or claim brought against State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs and damages, including but not limited to, attorney fees. If such a claim or action arises, or in Grantee's or State's opinion is likely to arise, Grantee must, at State's discretion, either procure for State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of State will be in addition to and not exclusive of other remedies provided by law. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12,1 Publicity. Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant agreement. All projects primarily funded by state grant appropriation must publicly credit the State of Minnesota, including on the Grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination; Suspension 14,1 Termination. The State or Commissioner of Administration may unilaterally terminate this agreement at any time, with or without cause, upon written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this agreement if 14.3.1 It does not obtain funding from the Minnesota Legislature; or 14.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 14A Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 15 Data Disclosure Under Minn. Stat. § 270C.651 Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee's contract award on this Project. For a list of disqualified or debarred vendors, see www.mmd.admin.state.mn.us/debarredreport.asp. 17 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 18 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 19 Telecommunications Certification. By signing this agreement, Contractor certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), and 2 CFR 200.216, Contractor will not use funding covered by this agreement to procure or obtain, or to extend, renew, or enter into any contract to procure or obtain, any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Contractor will include this certification as a flow down clause in any contract related to this agreement. 20 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docId=11149035. Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 required. State may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by State. 21 Additional Provisions [Intentionally left blank.] [The remainder of this page has intentionally been left blank.] CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 MnDOT ENCUMBRANCE VERIFICATION The individual certifies funds have been encumbered as required by Minn. Stat. 16A15 and 16C.05. By: Date: SWIFT Contract # SWIFT Purchase Order # COMMISSIONER OF TRANSPORTATION, as delegated Date MnDOT CONTRACT MANAGEMENT, for form and execution By: Date: GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: By: CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) Rev. 9/02 EXHIBIT A MINNESOTA DEPARTMENT OF TRANSPORTATION Airport Name OFFICE OF AERONAUTICS 395 JOHN IRELAND BOULEVARD, MS 410 State Project No. ST. PAUL, MINNESOTA 55155-1800 airportdevelopment@state.mn.us Federal Project No. CREDIT APPLICATION Mn/DOT Agreement No. TO THE DIRECTOR, OFFICE OF AERONAUTICS: Itemized statement of cash expenditures for which credit is claimed: For period beginning 120 ; ending 20 Warrant Number Date Issued Name or Description Unit Rate Total Time or Quantity Amount Total Expenditures *FINAL/PARTIAL (CIRCLE ONE) NOTE: PLEASE SEPARATE ENGINEERING COSTS FROM OTHER COSTS. Municipality By Title *FOR ALL ITEMS INCLUDED IN THIS AGREEMENT (Complete Form On Reverse Side) STATE OF COUNTY OF of being first duly sworn, deposes and says that he/she is the of the Municipality of , in the County , State of Minnesota; that he/she has prepared the foregoing Credit Application, knows the contents thereof, that the same is a true and accurate record of disbursements made, and that the same is true of his/her own knowledge; and that this application is made by authority of the municipal council (or board) of said Municipality. Signature Subscribed and sworn to before me this day of 120 NOTARY PUBLIC My Commission Expires: EXHIBIT B HUTCHINSON PUBLIC WORKS AND ENGINEERING January23, 2025 Mr. Jason Radde, P.E. Central Regional Engineer MnDOT Office of Aeronautics 395 John Ireland Boulevard St. Paul, MN 55155 RE: AIG Grant Application Hutchinson Municipal Airport (HCD) Multi -Bay Hangar Construction Dear Mr. Raddee: Please find enclosed the bid abstract, pre -construction photos, signed professional service agreements, FAA cost -price analysis, FAA Form SF-424, FAA Form 5100-100, and plans and specifications for the aforementioned project at the Hutchinson Municipal Airport in Hutchinson, Minnesota. The aforementioned project involves construction of a 112-feet x 52-feet two -bay hangar. AIG funding shall be used for this project. The city obtained an AIG grant in 2023 (21-23) and 2024 (22-24) for this project. The city is requesting a prorated amount in 2025 and will follow up in 2026 with the final grant application for AIG funds appropriated. The following is a breakdown of total costs associated with this project: AIG - MULTI BAY HANGAR CONSTRUCTION PROJECT TOTAL COST PROFESSIONAL SERVICES TOTAL DESIGN ENGINEERING - BMI $60,000.00 CONSTRUCTION ENGINEERING - BMI $95,000.00 TOTAL ENGINEERING: $155,000.00 CONSTRUCTION TOTAL EVERSTRONG CONSTRUCTION INC. $596,192.00 TOTAL CONSTRUCTION: $596,292.00 ADMINISTRATION TOTAL CITY OF HUTCHINSON $1,000.00 TOTAL CITY ADMINISTRATION: $1,000.00 TOTAL TOTAL PROJECT: $752,192.00 The following is a breakdown of AIG proration total costs associated with this grant application: AIG - MULTI BAY HANGAR CONSTRUCTION PROJECT 2025 PRORATE AIG FUNDING PRORATION TOTAL FAA (95%) STATE (2.5%) LOCAL (2.5%) 2024 AIG FUNDING AMOUNT $144,210.53 $137,000.00 $3,605.26 $3,605.26 2024 AIG FUNDING PERCENTAGE 19.172037% PROFESSIONAL SERVICES TOTAL FAA (95%) STATE (2.5%) LOCAL (2.5%) DESIGN ENGINEERING - BMI $11,503.22 $10,928.06 $287.58 $287.58 CONSTRUCTION ENGINEERING - BMI $18,213.43 $17,302.76 $455.34 $455.34 TOTAL ENGINEERING: $29,716.66 $28,230.82 $742.92 $742.92 CONSTRUCTION TOTAL FAA (95%) STATE (2.5%) LOCAL (2.5%) EVERSTRONG CONSTRUCTION INC. $114,302.15 $108,587.04 $2,857.55 $2,857.55 TOTAL CONSTRUCTION: $114,302.15 $108,587.04 $2,857.55 $2,857.55 ADMINISTRATION TOTAL FAA (95%) STATE (2.5%) LOCAL (2.5%) CITY OF HUTCHINSON $191.72 $182.13 $4.79 $4.79 TOTAL CITY ADMINISTRATION: $191.72 $182.13 $4.79 $4.79 TOTAL FAA (95%) STATE (2.S%) LOCAL (2.5%) TOTAL PROJECT: $144,210.53 $137,000.00 $3,605.26 $3,605.26 The city of Hutchinson requests a Federal AIG grant agreement in the amount of $ 137,000.00 for the aforementioned project. If you need any further information or documentation, please feel welcome to contact me at dschuette@hutchinsommn.gov or 320-234-4473. Sincerely, 6o'h Donovan Schuette Public Works Manager cc: Mike Stifter, City of Hutchinson Sean Johnston, FAA MSP-ADO Jake Martin, FAA MSP-ADO Arika Johnson, MnDOT Silas Parmar, Bolton & Menk, Inc. Enclosures: • Bid Abstract • Pre -Construction Photos • Signed Professional Service Agreements • FAA Cost -Price Analysis • FAA Form 5100-100 • FAA Form SF-424 • Plans and Specifications EXHIBIT C Airport: Hutchinson Municipal Airport Airport Sponsor: City of Hutchinson Ident: HCD UEI: KK2YKNNARYY8 State Project No.: A4304-48 Federal Project No.: 3-27-0042-25-2025 Agreement No.: 1060147 Project Description: AIG - 2025 Mufti-Bav Hangar Date: 5/20/2025 Funding Rates Construction Description Total Federal State Federal State Local Everstrong Construction (19.172037% ofTotal Construction) $ 114,302.15 95% 2.5% $ 108,587.04 $ 2,857.55 $ 2,857.55 CONSTRUCTION SUBTOTAL 114,302.15 108,587.04 2,857.55 2,857.55 Engineering Description Total Federal State Federal State Local Design Engineering -BMI $ 11,503.22 95% 2.5% $ 10,928.06 $ 287.58 $ 287.58 Construction Engineering -BMI $ 18,213A3 95% 2.5% $ 17,302.76 $ 455.34 $ 455.34 ENGINEERING SUBTOTAL 29,716.65 28,230.82 742.92 742.92 Administration Description Total Federal State Federal State Local Legal Advertisement $ 191.72 95% 2.5% $ 182.13 $ 4.79 $ 4.79 ADMINISTRATION SUBTOTAL 191.72 182.13 4.79 4.79 Total (before adjustments) $ 144,210.52 Grant Amounts $ 144,210.52 Overall Share Percentages $ 136,999.99 $ 3,605.26 $ 3,605.26 $ 137,000.00 $ 3,605.26 $ 3,605.26 95.00% 2.50% 2.50% c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Consent to Place Traffic Control Device - Stop Sign at Hilltop Dr NE and Garden Agenda Item: Rd NE Department: Public Works LICENSE SECTION Meeting Date: 7/8/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: We'd like to place a stop sign at the intersection of Hilltop Dr NE and Garden Rd NE as traffic comes onto or across Hilltop Dr. We recently placed a stop sign on the south side to accommodate for increased construction traffic. As pedestrians have increased on Hilltop Dr due to the temporary trail closure we'd like to install a stop sign on the north side of the intersection as well to add a measure of safety for pedestrians. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15883 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 1. WHEREAS, the Police Chief and Public Works Director agree that the following areas have traffic control concerns which warrant installation and/or removal of traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be installed and/or removed, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be erected: 1. Add 1 stop sign at the Northwest corner of the intersection of Garden Rd NE and Hilltop Dr NE. Adopted by the City Council this 8th day of July, 2025. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator 106 ' rI �w t Location of current yield sign that will be switched to a stop sign. This is to account for increased pedestrian traffic due to the trail closure. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 6/25/25 - 7/8/25 Check Date Check # Name Description Amount 6/25/2025 302049 EBERT CONSTRUCTION REPLACE GRANDSTAND AND RELATED SITE IMPROVEMENTS 33,743.67 6/27/2025 EFT EFTPS Payroll Report 6/8/25 - 6/21/25 94,785.36 6/27/2025 EFT M N Dept of Revenue Payroll Report 6/8/25 - 6/21/25 19,024.14 6/27/2025 EFT MNDCP Payroll Report 6/8/25 - 6/21/25 325.00 6/27/2025 EFT Child Support Payroll Report 6/8/25 - 6/21/25 856.01 6/27/2025 EFT UNUM Voluntary Insurance Payroll Report 6/8/25 - 6/21/25 322.86 6/27/2025 EFT PERA Payroll Report 6/8/25 - 6/21/25 72,035.31 6/27/2025 EFT Health Equity Payroll Report 6/8/25 - 6/21/25 17,997.31 6/27/2025 EFT Mission Square Payroll Report 6/8/25 - 6/21/25 5,048.13 6/27/2025 EFT UNUM Life & ADD Insurance Payroll Report 6/8/25 - 6/21/25 978.85 6/27/2025 EFT VOYA Payroll Report 6/8/25 - 6/21/25 250.00 6/27/2025 302050 Manual Employee Check Payroll Report 6/8/25 - 6/21/25 705.90 6/27/2025 302051 Manual Employee Check Payroll Report 6/8/25 - 6/21/25 819.14 6/27/2025 302052 Manual Employee Check Payroll Report 6/8/25 - 6/21/25 83.25 6/27/2025 302053 HART Payroll Report 6/8/25 - 6/21/25 521.53 6/27/2025 302054 LELS Union Dues Payroll Report 6/8/25 - 6/21/25 365.00 6/27/2025 302055 MNPEA Payroll Report 6/8/25 - 6/21/25 720.00 7/8/2025 302056 BENSON, MARK UB REFUND 29.72 7/8/2025 302057 BPH HOLDINGS INC UB REFUND 96.82 7/8/2025 302058 BUSKE, LON & GINA UB REFUND 21.04 7/8/2025 302059 EDWARDS,JAMES& KATHRYN UB REFUND 2.00 7/8/2025 302060 GRAHAM, CINDY UB REFUND 81.25 7/8/2025 302061 GREENHAW, RAMONA UB REFUND 45.78 7/8/2025 302062 HOLTZ, ANN UB REFUND 29.92 7/8/2025 302063 HOUSMAN, BRANDON UB REFUND 158.62 7/8/2025 302064 KOSTERS, MIKE & HEIDI UB REFUND 160.00 7/8/2025 302065 OMALLEY, MAVIS UB REFUND 51.80 7/8/2025 302066 RATHKE,JOSH UB REFUND 21.38 7/8/2025 302067 RIVERA, MOLLY UB REFUND 146.00 7/8/2025 302068 SCHLUETER, LOUISE UB REFUND 107.63 7/8/2025 302069 4 SQUARE BUILDERS INC GRANDSTAND IMPROVEMENTS 37,172.31 7/8/2025 302070 A & K REPAIR INC REPAIRED BAGGER MOTOR - CREEKSIDE 228.90 7/8/2025 302071 AARP AARP INSTRUCTION - SR CTR 495.00 7/8/2025 302072 ABDO LLP AUDITING SERVICES, FINANCE REPORTING 4,796.00 7/8/2025 302073 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 564.02 7/8/2025 302074 ACE HARDWARE - 1790 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 18.97 7/8/2025 302075 ADVANCED ENGINEERING & ENVIRONMENTA SCADA MAINT- WATER/WWTP 7,737.75 7/8/2025 302076 ADVANCED POWER SERVICES INC GENERATOR INSPECTIONS, REPAIR AND PARTS - EMERG MGMT 1,770.00 7/8/2025 302077 ALLEGION ACCESS TECHNOLOGIES LLC CONTRACTED R&M -SR DINING 425.25 7/8/2025 302078 AMENT, ADAM REIMB: FUEL FOR ARMORED RESCUE VEHICLE - POLICE 78.95 7/8/2025 302079 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 318.00 7/8/2025 302080 AMERICAN DOOR WORKS REPLACE 4 GARAGE DOORS AT PARKS SHOP 34,665.00 7/8/2025 302081 AMERICAN WELDING & GAS FIRE EXTINGUISHER REFILL - POLICE 35.33 7/8/2025 302082 ARTHURJ GALLAGHER RISK OPERATORS LIABILITY INSURANCE -AIRPORT 10,588.00 7/8/2025 302083 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,037.00 7/8/2025 302084 AUTO-CHLOR SYSTEM DISH MACHINE CONTRACT- SR DINING 93.71 7/8/2025 302085 B & C PLUMBING & HEATING PERMIT REFUND 50.00 7/8/2025 302086 B & C PLUMBING & HEATING INC WATER VALVES, BATHROOM REPAIR - MULTIPLE DEPTS 624.21 7/8/2025 302087 BELLBOY CORPORATION COST OF GOODS SOLD - LIQUOR HUTCH 1,039.63 7/8/2025 302088 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 2,746.27 7/8/2025 302089 BEYOND BROKEN ORANGE SPECTACULAR SHOW GUIDE ADV - LIQUOR HUTCH 165.00 7/8/2025 302090 BLACK GOLD ENVIRONMENTAL SERVICES HATS OIL BURNER CLEANOUT 792.00 7/8/2025 302091 BMI DUES & SUBSCRIPTIONS - HATS 446.00 7/8/2025 302092 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 297.63 7/8/2025 302093 BOND TRUST SERVICES CORPORATION PAYING AGENT FEES 5,225.00 7/8/2025 302094 BOUND TREE MEDICAL LLC OXYGEN SUPPLIES - POLICE 612.58 7/8/2025 302095 BRAUN INTERTEC CORP GEOTECHNICAL - ENG 2,633.00 7/8/2025 302096 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 37,117.84 7/8/2025 302097 BUFFALO CREEK ENTERPRISES COST OF GOODS SOLD - LIQUOR HUTCH 40.80 7/8/2025 302098 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 46,034.62 7/8/2025 302099 CARS ON PATROL SHOP LLC TOWS & CAR REPAIRS - POLICE 510.00 7/8/2025 302100 CENTRAL HYDRAULICS MS805TASSEMBLIES -STREETS 156.10 7/8/2025 302101 CINTAS CORPORATION CLEANING SUPPLIES & SERVICE - MULTIPLE DEPTS 515.95 7/8/2025 302102 CITIZENS BANK & TRUST CO 1ST HALF TIF PAYMENT 22,211.57 7/8/2025 1302103 ICOLDSPRING NICHEPLAQUE- CEMETERY 366.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 6/25/25 - 7/8/25 Check Date Check # Name Description Amount 7/8/2025 302104 COMPOSTITALL.COM COMPOSTABLE PLATES, FORKS, SPOONS-CREEKSIDE 363.44 7/8/2025 302105 CROW RIVER FLORAL & GIFTS FLOWERS -COUNCIL 62.95 7/8/2025 302107 CUSTOMIZED FIRE RESCUE TRAINING INC TECHNICAL RESCUE TRAINING - FIRE 900.00 7/8/2025 302108 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 72,957.99 7/8/2025 302109 DEMENGE DETAILING INC RPR DAMAGE FROM SEAL COAT WORK - STREETS 450.00 7/8/2025 302110 DESIGN ELECTRIC INC REPAIRS, WIRING - PARKS 1,853.99 7/8/2025 302111 DLT SOLUTIONS LLC CIVIL 3D - ENG 2,039.81 7/8/2025 302112 DM STAMPS & SPECIALITIES DEPOSIT ENDORSEMENT STAMPS - MV 125.56 7/8/2025 302113 DUININCK INC L1P25-01 DALE ST SW 314,556.47 7/8/2025 302114 ECOLAB PEST ELIMINATION PEST CONTROL - POLICE 108.00 7/8/2025 302115 EHLERS & ASSOCIATES INC TIF CONSULTATION - EDA 1,680.00 7/8/2025 302116 EMERGENCY APPARATUS MAINT ENGINE 2 AUTO DRAINS- FIRE 122.93 7/8/2025 302117 EMPIRE PIPE SERVICES CURED IN PLACE SANITARY PIPE REPAIR - WWTP 9,807.50 7/8/2025 302118 FARM -RITE EQUIPMENT REPAIRSTOTURBINEBLOWER-PARKS 1,160.78 7/8/2025 302119 FASTENAL COMPANY ZIP TIES, SUPPLIES - PARKS 926.28 7/8/2025 302120 FORESTEDGE WINERY COST OF GOODS SOLD - LIQUOR HUTCH 276.00 7/8/2025 302121 FOSTER MECHANICAL REPAIRS & PARTS- MULTIPLE DEPTS 4,847.80 7/8/2025 302122 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 975.00 7/8/2025 302123 GALLS LLC BODY ARMOR, SHEARS - POLICE 14,432.05 7/8/2025 302124 GARTNER REFRIGERATION INC COALESCER FILTER REPAIR -ARENA 905.00 7/8/2025 302125 GLENCOE COLLISION CENTER PAINTING VMF GATE 2,315.60 7/8/2025 302126 GRAINGER FILTERS, BAGS, CANS - MULTIPLE DEPTS 1,556.09 7/8/2025 302127 GRANDOME CINEMAS LLC JUNE TAX SETTLEMENT 10,885.59 7/8/2025 302128 GRASSLAND SOLUTIONS CHAIN LINK FENCE GRANDSTAND 6,697.08 7/8/2025 302129 GREEN EARTH LAWN CARE INC CONTRACTED LAWN SERVICE - STORMWATER 75.00 7/8/2025 302130 HACH COMPANY HACH REAGENTS, PH PROBES -WATER 4,255.39 7/8/2025 302131 HAWKINS INC CHEMICALS -WATER 4,302.45 7/8/2025 302132 HERALD JOURNAL PUBLISHING PUBLICATION -P/Z 95.20 7/8/2025 302133 HIGHFIELD APARTMENTS OF HUTCHINSON 1ST HALF TIF PAYMENT 61,684.97 7/8/2025 302134 HILLYARD/ HUTCHINSON REPAIRS & PARTS- MULTIPLE DEPTS 1,099.05 7/8/2025 302135 HJERPE CONTRACTING EMERGENCY REPAIRS- WATER/WWTP 14,261.00 7/8/2025 302136 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 835.65 7/8/2025 302137 HORIZON COMMERCIAL POOL SUPPLY POOL HEATER IGNITER 511.88 7/8/2025 302138 HUTCHINSON CO-OP CHEMICAL -WATER 89.25 7/8/2025 302139 HUTCHINSON FIGURE SKATING ASSOC ICE SHOW PAYOUT -ARENA 3,480.00 7/8/2025 302140 HUTCHINSON FIRE DEPT RELIEF ASSN LOCAL FIRE PENSION CONTRIB 37,500.00 7/8/2025 302141 HUTCHINSON HEALTH LIFEGUARD CPRTRAINING 890.00 7/8/2025 302142 HUTCHINSON UTILITIES QUARTERLYGISSERVICEREIMBURSEMENT- MULTIPLEDEPTS 17,587.55 7/8/2025 302143 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS-MULTIPLEDEPTS 291.37 7/8/2025 302144 HUTCHINSON WHOLESALE #1552 KAYAK REPAIRS- PARKS 46.08 7/8/2025 302145 HUTCHINSON WHOLESALE #2520 EQUIPMENT PARTS - MULTIPLE DEPTS 250.41 7/8/2025 302146 INSITUFORM TECHNOLOGIES USA LLC HASSAN STORMWATER LINING 82,260.33 7/8/2025 302147 INTERSTATE BATTERY SYSTEM OF MPLS HATS BATTERY STOCK 865.70 7/8/2025 302148 ISD #423 MAY CLASSES - ECFE & COMM ED 1,843.23 7/8/2025 302149 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 30,439.18 7/8/2025 302150 K & A CONTRACTING LLC GRADING FOR THE ARTIFICAL TURF AT VMF 8,000.00 7/8/2025 302151 KERI'S CLEANING & HANDYMAN SERVICES MONTHLY CLEANING - MULTIPLE LOCATIONS 7,934.20 7/8/2025 302152 KGB CORNERSTONE COMMONS LLC JUNE TAX SETTLEMENT 17,045.34 7/8/2025 302153 KNIFE RIVER CORPORATION ROCK - PARKS 285.60 7/8/2025 302154 KRANZ LAWN & POWER REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 1,565.36 7/8/2025 302155 KVALE, DIRK REFUND FOR RENTAL REGISTRATION - BLDG INSPEC 25.00 7/8/2025 302156 KWIKTRIP CONCESSIONS -AQUATIC CENTER 337.50 7/8/2025 302157 L & P SUPPLY OF HUTCHINSON INC CHOP SAW, RANGER RENTAL - MULTIPLE DEPTS 898.16 7/8/2025 302158 LAWSON PRODUCTS INC HEX CAP SCREWS, WASHERS - HATS 174.00 7/8/2025 302159 LEAGUE OF MN CITIES -INS TRUST LMC GL 440896 CLAIM PAYMENT 320.80 7/8/2025 302160 LITCHFIELD CHRYSLER CENTER VEHICLE REPAIR - IT 165.00 7/8/2025 302161 MACQUEEN FIRE BOOTS FOR FF 626.57 7/8/2025 302162 MARCO TECHNOLOGIES LLC PRINTING CONTRACT- MULTIPLE DEPTS 2,429.76 7/8/2025 302163 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,628.59 7/8/2025 302164 MIDWEST MACHINERY CO TILLER FOR VB COURTS, GARDEN PLOTS, NEW SEEDING, ETC 4,600.00 7/8/2025 302165 MINI BIFF PORTA TOILET RENTALS - MULTIPLE DEPTS 863.43 7/8/2025 302166 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,595.20 7/8/2025 302167 MOMENTUM TRUCK GROUP RED & WHITE TAPE, FILTERS, CARTRIDGE - MULTIPLE DEPTS 543.97 7/8/2025 302168 NEO ELECTRICAL SOLUTIONS SEMI ANNUAL RUNWAY INSPECTION 1,985.00 7/8/2025 1302169 1 NERO ENGINEERING LLC ISOLIDS IMPROV PROJECT- WWTP 33,936.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 6/25/25 - 7/8/25 Check Date Check # Name Description Amount 7/8/2025 302170 NEW FRANCE WINE COST OF GOODS SOLD - LIQUOR HUTCH 1,070.00 7/8/2025 302171 NORTH AMERICAN SAFETY INC SAFETY CLOTHING - PARKS 389.55 7/8/2025 302172 NORTH CENTRAL INTERNATIONAL - MANKATO MS835T PARTS - STREETS 1,812.35 7/8/2025 302173 NORTH CENTRAL INTERNATIONAL - GLENCOE A/C SERVICE KIT- HATS 46.78 7/8/2025 302174 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 118.69 7/8/2025 302175 NUVANTAGE EMPLOYEE RESOURCE NUVANTAGE EAP 1,780.52 7/8/2025 302176 ODRA LLC MW496XTUBES-STORMWATER 550.12 7/8/2025 302177 OFFICE DEPOT OFFICE SUPPLIES - MULTIPLE DEPTS 55.27 7/8/2025 302178 OFFICE OF MN IT SERVICES CROWDSTRIKE MNIT- MULTIPLE DEPTS 412.49 7/8/2025 302179 OPG-3 INC OPG3 CONSULTING - IT 1,640.00 7/8/2025 302180 ORACLE AMERICA INC TALEO PERFORMANCE REVIEW SOFTWARE - MULTIPLE DEPTS 1,472.77 7/8/2025 302182 PARK NICOLLET CLINIC CAM - EVENT CTR 1,500.00 7/8/2025 302183 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,454.50 7/8/2025 302184 PEAT INC SPHAGNUM PEAT BULK - CREEKSIDE 8,452.50 7/8/2025 302185 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,274.93 7/8/2025 302186 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 40,521.19 7/8/2025 302187 PIONEER ATHLETICS / PIONEER MFG STARLINER PAINTER FOR VMF 234.88 7/8/2025 302188 PLUNKETTS PEST CONTROL PEST CONTROL -ARENA 114.37 7/8/2025 302189 PRECAST SYSTEMS DEALBENCH-CEMETERY 3,546.00 7/8/2025 302190 PREMIER TECH CHRONOS FFS-200 & AP-425 LINE 1 CONTROL UPGRADE -CREEKSIDE 45,380.00 7/8/2025 302191 PREMIUM WATERS PARK BREAKROOM WATER 118.49 7/8/2025 302192 RD MACHINE 1ST HALF TIF PAYMENT 525.36 7/8/2025 302193 RED BULL DISTRIBUTION COMPANY INC COST OF GOODS SOLD - LIQUOR HUTCH 302.80 7/8/2025 302194 REINDERS IRRIGATION - PARKS 139.24 7/8/2025 302195 REVIER WELDING EQUIPMENT PARTS -MULTIPLE DEPTS 8,067.80 7/8/2025 302196 RICE COMPANIES INC EMERG REPAIR TO STORM DAMAGED AIRPORT HANGAR 5,888.81 7/8/2025 302197 RICK'S J&R REPAIR & RADIATOR REPAIR A/C ON LOADER 789 - CREEKSIDE 1,703.47 7/8/2025 302198 RIDGEWATER COLLEGE EMS REFRESHER TRAINING - POLICE 2,050.00 7/8/2025 302199 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES- MULTIPLE DEPTS 399.26 7/8/2025 302200 S&STRUCKING LLC FLATBED TRUCKING FOR BAGGED PRODUCTS-CREEKSIDE 2,800.00 7/8/2025 302201 SCHERER & SONS TRUCKING INC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 525.00 7/8/2025 302202 SECURITY BANK & TRUST CO GENERAL OBLIGATION IMPRV BONDS 9,611.25 7/8/2025 302203 SEPPELT, MILES REIMB: EDAM CONF -EDA 330.20 7/8/2025 302204 SHORT-ELLIOT-HENDRICKSON INC STORMWATER RESILIENCY, ENG SERVICES 36,393.80 7/8/2025 302205 SILVER LAKE CAPITAL PARTNERS TIF PAYMENT 8,170.01 7/8/2025 302206 SMALL LOT WINE AND SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 191.00 7/8/2025 302207 SOUTHERN GLAZER'S WINE AND SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 10,262.33 7/8/2025 302208 STANDARD PRINTING-N-MAILING POSTAGE, SIGNS - MULTIPLE DEPTS 1,447.39 7/8/2025 302209 STAPLES ADVANTAGE OFFICE SUPPLIES- MULTIPLE DEPTS 180.09 7/8/2025 302210 STOCKMEN'S GREENHOUSE PLANTS FOR SITE BEAUTIFICATION - CREEKSIDE 26.80 7/8/2025 302211 STREICH TRUCKING CREEKSIDE FREIGHT 3,950.00 7/8/2025 302212 SYSCO WESTERN MN CONCESSIONS -AQUATIC CENTER 3,810.54 7/8/2025 302213 TALL SALES COMPANY MAY COMMISSIONS - CREEKSIDE 18,163.67 7/8/2025 302214 THE BOOK KEEPERS SIGN &AWNING GRANT- EDA 2,000.00 7/8/2025 302215 TJ LEGENDS LLC CEMENT WORK FOR FOUNTAIN IMPROVEMENTS 20,000.00 7/8/2025 302216 TRI COUNTY WATER BOTTLED WATER, SALT- MULTIPLE DEPTS 169.25 7/8/2025 302217 TRI COUNTY WATER CONDITIONING PERMIT REFUND - BLDG INSPEC 61.00 7/8/2025 302218 TROJAN TECHNOLOGIES CORP U.V SUPPLIES BALLAST- WWTP 1,534.53 7/8/2025 302219 UNITED FARMERS COOP HATS UNLEADED 21,250.02 7/8/2025 302220 UPONOR INC 1ST HALF TAX ABATEMENT 11,236.50 7/8/2025 302221 USA BLUE BOOK LAB REAGENTS, FLOATS - WWTP 1,325.13 7/8/2025 302222 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 17,043.50 7/8/2025 302223 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 648.10 7/8/2025 302224 VIKING SIGNS & GRAPHICS INC PUBLICARTS SIGNAGE 270.00 7/8/2025 302225 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 999.25 7/8/2025 302226 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 13,059.20 7/8/2025 302227 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 3,789.65 7/8/2025 302228 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 155.21 7/8/2025 302229 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 844.00 7/8/2025 302230 WM MUELLER & SONS L2P25-02 2025 HASSAN ST IMRRV PROJECT 391,730.19 7/2/2025 302231 VERHASSELT, CARTER PTS SAFETY BOOTS - STREETS 206.99 Total - Check Register A: I I L$ 1,983,977.63 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATES 6/25/25 - 7/8/25 Check Date Check # Name Description Amount 7/8/2025 302106 CROW RIVER SIGNS OPERATING SUPPLIES 318.00 7/8/2025 302181 OUTDOOR MOTION BIKE FLARES 130.00 Total - Check Register B: $ 448.00 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Second Reading and Adoption of Ordinance 25-856 - An Ordinance Agenda Item: for the Sale of Municipally Owned Property to Bonneville Land and Cattle, LLC Department: Administration LICENSE SECTION Meeting Date: 7/8/2025 Application Complete N/A 0 Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For past year or so now the City has been in conversation with Gus Wurdell on the sale of city -owned land that is behind the former Sorenson Rental facility (2 parcels). Previously the City agreed to sell the properties to Gus for $17,000 (map of properties is attached). Through the process, the City realized it was in need of a 50-foot utility easement with the power lines that are directly above this property. With 50 feet of the land essentially not being available to the buyer, we negotiated a new price for consideration by the Council at $10,000. The utility easement is noted in pink in the attached map of the properties that are being sold. Attached is a copy of the proposed purchase agreement. Per City Charter, city property must be sold through an ordinance. Attached for your consideration is a second reading and adoption of an ordinance to sell this property to Bonneville Land and Cattle, LLC (Gus) for $10,000. There have been no changes to the agreement since the first reading. BOARD ACTION REQUESTED: Approve the Second Reading and Adoption of Ordinance 25-856 - An Ordinance for the Sale of Municipally Owned Property Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PARK 246 tiF S 250 7 194 68, 9 Fj0 �j 305 23s �� 205 O " 72 24 257 2 s e'a /y 9Q 207 �cd/ 9 gas o �� 400 NZ 72�p 428 C- S s 7 \ 8 26' )SS X \\� • OS 7 S 522�7 , 400 >g 8g 2d0 18 .92. �2s 3 �>63 2p. 0 h00 0 0 �'p9\ Legend 2 v Layer lS� Proposed Exception �� 17 Parcels O 9 '�i REAL ESTATE PURCHASE AGREEMENT Parties. This Purchase Agreement is made and effective on the last date executed below by and between Bonneville Land and Cattle, LLC, a limited liability corporation under the laws of the State of Minnesota, "Buyer", and the City of Hutchinson, a Minnesota municipal corporation, "Seller". Offer/Acceptance. Seller agrees to convey real property (the "Property") in McLeod County, Minnesota, as indicated by the legal description described hereto: PARCEL 1 That part of Block 18, Townsite of Hutchinson, North Half, lying between lines parallel with and distant 25 feet Northeasterly and 75 feet Southwesterly, measured at right angles and radially, from the center of the main track of the former Minneapolis Industrial Railway Company, as said main track is now located. AND PARCEL 2 A triangular parcel of land off of Lots 1 and 2 in Block 17 in the North Half, City of Hutchinson described as follows: Commencing at a point on the North line of said Lot 1, 300 feet Easterly of the Northwest corner of said Lot 2, thence Northwesterly on the North line of said Lots 1, and 2, to the Northwest corner of said Lot 2, thence South on the West line of said Lot 2, 75 feet, thence Easterly to the point of beginning: said parcel being a portion of the same premises described in that certain Contract for Deed dated April 29, 1913, between F.S. Kalich and wife, and the former Electric Short Line Railway Company, filed for Record in the Register of Deed's office for McLeod County, May 17, 1913, in Book "O" of Miscellaneous on Page 29, Reservation of easement. The seller reserves for itself easement areas for recreational and utility purposes above, over and below the following described property: PARCEL 1 — UTILITY EASEMENT The Southerly 50 feet of the property described as Parcel 41 and triangular piece of land beginning at the Southwest corner of Lot 6 Block 18 thence Southeasterly 64.9 feet to a point located 42.7 feet East and Perpendicular to the right of way of Adams Street NE and 50 feet North of the Southerly boundary line of Parcel # 1 Property Line. PARCEL 1 — RECREATION EASEMENT The Southerly 12 feet of the property described as Parcel 41. PARCEL 2 — UTILITY EASEMENT The Southerly 20 feet of Parcel 2 as described above. Purchase Price and Terms. The purchase price for the property shall be Ten Thousand Dollars ($10,000.00) which the Buyer agrees to pay in cash or by certified check or bank draft on the date of the closing and upon delivery of the deed as hereinafter provided. Closing Date and Contingencies. For a period of up to 30 days following the execution of this purchase agreement, Buyer shall have an opportunity to conduct investigations of the property as described below. The obligation of the Buyer to complete the transaction contemplated under this purchase agreement is specifically contingent on and the Buyer satisfying itself that there are no significant environmental or other problems affecting the property. The Buyer shall be the sole judge of the fitness of the condition of the property. The closing of this transaction shall take place within 30 days of the end of the contingency period and, in no event later than on or before September 30t1i, 2025or as otherwise mutually agreed by and between the parties. Deed. At closing, Seller shall execute and deliver a Quit Claim Deed conveying title of record, subject to building and zoning laws, ordinances, state and federal regulations, exceptions to title which constitute encumbrances, restrictions or easements of record. Easement. At closing, Seller shall execute an easement reserving for itself easements over the above -described parcels of land for recreational and utility purposes. Assessments. Seller shall pay on the date of closing any deferred real estate taxes (including "green acres" taxes) under Minnesota Statute §273.1.11 or special assessments payment of which is required as a result of the closing of this sale. Real estate taxes due and payable in the year in which this transaction is closed shall be prorated between the Buyer and Seller. Buyer shall pay real estate taxes due and payable in the year following closing and thereafter. Seller makes no representation concerning the amount of future real estate taxes or of future special assessments. Seller's Lien Warrants. Seller warrants that there have been no labor or material furnished to the property for which payment has not been made. Condition of Property. Seller shall remove all debris and all personal property not included in this sale from the property before possession date. Seller has not received any notice from any governmental authority as to the existence of any Dutch elm disease, oak wilt, or other disease of any trees on the property. Upon execution of this purchase agreement, and upon the request of the Buyer, Seller will deliver to the Buyer true and correct copies of all records effecting the property and its ownership, condition and use including, without limitation, copies of all surveys, soil tests, environmental studies and reports, market studies, appraisals, tax records, governmental permits and correspondence either in the Seller's possession or immediately available to Seller. Seller knows of no hazardous substances or petroleum products having been placed, stored, or released from or on the property by any person in violation of any law, nor of any underground storage tanks having been located on the property at any time. Notwithstanding Buyer's environmental investigations of the property, Seller does not warrant and represent to Buyer that there have been no acts or occurrences upon the property that have caused or could cause hazardous substances or petroleum products to be released or discharged into the subsoil or ground water of the property or other property in the area. Seller does not represent and warrant to Buyer that the property is free of hazardous substances and is not subject to any "superfund" type liens or claims by governmental regulatory agencies or third parties arising from the release or threatened release of hazardous substances in, on, or about the property. Seller knows of no wetlands affecting the property. Portions of the property are located in the 500-year floodplain. Seller's warranties and representations contained in this section shall survive the delivery of the deed provided that any notice of a defect or claim of breach of warranty must be in writing. Any such notice with respect to matters referred to in this section must be given by the Buyer to the Seller within one year of the date of closing or they will be deemed waived. The conditions of the conveyance of this property set forth in the Price and Terms section of this agreement shall also survive the delivery of the deeds. Buyer shall have the right to have inspections of the property conducted prior to closing. Unless required by local ordinance or lending regulations, Seller does not plan to have the property inspected. Other than the representations made in this paragraph, and by any contingencies, the property is being sold "AS IS" with no express or implied representations or warranties by the Seller as to physical conditions or fitness for any particular purpose. Disclosure of Notices. Seller has not received any notice from any governmental authority as to violation of any law, ordinance or regulation. If the property is subject to restrictive covenants, Seller has not received any notice from any person as to a breach of the covenants. Seller has not received any notice from any governmental authority concerning any eminent domain, condemnation, special taxing district, or rezoning proceedings. Should Seller receive notice of annexation proceedings, Seller agrees to cooperate with Buyer to annex the above -described land into the City of Hutchinson. Access Prior to Closing. By this purchase agreement, Buyer does not acquire any right of possession of the property, license, or easement. However, during the period from the date of the Purchase Agreement to the Closing Date, Buyer and its agents shall have access to the Property for completing such tests, studies, evaluations and other investigations as Buyer deems necessary. This right of entry shall also include the Buyer's agents, surveyors, engineers, and site evaluators for the purposes of testing, measuring and evaluating the condition of the parcel. Buyer shall indemnify and hold Seller harmless from any and all liens, claims, liabilities or charges incurred or caused by Buyer's contracts with surveyors, engineers, and site evaluators, which indemnity shall include any costs and disbursements incurred by Seller in any defense thereof. Possession. Seller shall deliver possession of the property not later than September 30th, 2025 the date of closing; or such earlier time as the Seller is capable of executing the deed. Closing Costs and Prorations. Seller shall pay any state deed tax due and payable with respect to the Warranty Deed conveying the property. Real estate taxes, if any, due and payable for the Property the year in which the Closing occurs shall be prorated between Seller and Buyer as of the Closing Date. Buyer shall pay the costs of recording the conveyance instruments and the premium for any policy of title insurance which Buyer elects to purchase. All other costs and expenses with respect to the property shall be prorated between the Seller and Buyer as is customary as of the closing date. Each party shall pay its respective attorney's fees and professional costs with respect to the negotiation and closing of the purchase. Seller shall pay any commission or fee payable to Seller's broker or agent if any. Records. Upon the execution of the Purchase Agreement, Seller will deliver to Buyer true and correct copies of all records (the "Records") affecting the Property and their ownership, condition and use including, without limitation, copies of all surveys, soil tests, environmental studies and reports, market studies, appraisals, tax records, governmental permits and correspondence either in Seller's possession or immediately available to Seller. Minnesota Law. This contract shall be governed by the laws of the State of Minnesota. Well Disclosure. Seller certifies that Seller does not know of any wells on the property. Closing. Closing shall take place through Avenue Title, LLC 1300 6th St S, Winsted, Minnesota. At closing, Seller and Buyer shall disclose their Federal Tax Identification numbers for the purposes of completing state and federal tax forms. Breach of Contract. The parties herein agree that the ordinary remedies available for breach of contract, including but not limited to rights of specific performance, shall apply to this transaction, notwithstanding the payment of any earnest money by Buyer. Grant of License. Seller hereby grants Buyer an exclusive revocable license to store construction material, supplies and equipment on the property not including those areas reserved for easement purposes up to the date of the closing of this transaction. Should the transaction not be closed by September 30, 2025, the license shall be deemed to be revoked as of that date. Miscellaneous. This agreement is subject to terms and requirements of the City Charter of the City of Hutchinson. SELLER BUYER CITY OF HUTCHINSON Bonneville Land and Cattle, LLC Gary T. Forcier, Mayor Matthew Jaunich, City Administrator M. , Its: ORDINANCE NO. 25-856 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: PARCEL 1 That part of Block 18, Townsite of Hutchinson, North Half, lying between lines parallel with and distant 25 feet Northeasterly and 75 feet Southwesterly, measured at right angles and radially, from the center of the main track of the former Minneapolis Industrial Railway Company, as said main track is now located. AND PARCEL 2 A triangular parcel of land off of Lots 1 and 2 in Block 17 in the North Half, City of Hutchinson described as follows: Commencing at a point on the North line of said Lot 1, 300 feet Easterly of the Northwest corner of said Lot 2, thence Northwesterly on the North line of said Lots 1, and 2, to the Northwest corner of said Lot 2, thence South on the West line of said Lot 2, 75 feet, thence Easterly to the point of beginning: said parcel being a portion of the same premises described in that certain Contract for Deed dated April 29, 1913, between F.S. Kalich and wife, and the former Electric Short Line Railway Company, filed for Record in the Register of Deed's office for McLeod County, May 17, 1913, in Book "O" of Miscellaneous on Page 29, Reservation of easement. The seller reserves for itself easement areas for recreational and utility purposes above, over and below the following described property: PARCEL 1 —UTILITY EASEMENT The Southerly 50 feet of the property described as Parcel #1 and triangular piece of land beginning at the Southwest corner of Lot 6 Block 18 thence Southeasterly 64.9 feet to a point located 42.7 feet East and Perpendicular to the right of way of Adams Street NE and 50 feet North of the Southerly boundary line of Parcel #1 Property Line. PARCEL 1 — RECREATION EASEMENT The Southerly 12 feet of the property described as Parcel 91. PARCEL 2 — UTILITY EASEMENT The Southerly 20 feet of Parcel 2 as described above. for good and valuable consideration is hereby transferred and conveyed to Bonneville Land and Cattle, LLC or its successors or assigns as agreed upon in the purchase agreement Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to sign any and all documents on behalf of the City to effectuate the closing of this transaction. Section 3. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 8tn day of July, 2025. Gary T. Forcier Mayor ATTEST: Matthew Jaunich City Administrator RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Summary Review and Approval of the 2024 Audited Comprehensive Financial Agenda Item: Report Department: Finance LICENSE SECTION Meeting Date: 7/8/2025 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Abby Schmidt Reviewed by Staff New Business Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Abby Schmidt, audit manager of the City's independent audit firm Abdo, will present a summary review of the City's 2024 annual financial report. A more detailed review will take place at the 4.30PM council workshop prior to the council meeting. Summary financial statements will be printed in either the July 11th or July 18th edition of the McLeod County Chronicle and an electronic copy of the audited financial report will be available on the City's website tomorrow morning. BOARD ACTION REQUESTED: Approve the 2024 comprehensive financial report. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Lighting the path forward City of Hutchinson 2024 Financial Statement Audit Introduction • Audit Results • General Fund Results • Other Governmental Funds • Enterprise Funds • Key Performance Indicators Audit results Auditor's Opinion Minnesota Legal Compliance Unmodified opinion No instances of noncompliance General Fund Fund Balances $18,000,000 $16,000,000 $14,000,000 $15,709.729 $12,000,000 '13 $13.676,142 $13,963.993 S14,354.436 S14,889,a00 $10,000,000 58.0°% 59.7% 54.9% 54.9% 54.7% $8,000,000 i .0% $6,000,000 $4,000,000 140% 40% 40% 40% 40% $2,000,000 - ,I 2020 2021 2022 2023 2024 2025 —4— Unrestricted Fund Balance ems— Budget —# Fund Balance Policy t Committed for Contingencies and Tax Levy Stabilization General Fund Budget to Actual Revenues Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, January 1 Fund Balances, December 31 Final Budgeted Actual Variance with Amounts Amounts Final Budget $ 12,076,772 $ 12,611,506 $ 534,734 14,372,369 14,593,316 (220,947) (2,295,597) (1,981,810) 313,787 2,812,628 2,812,628 (517,031) (517,031) 2,295,597 2,295,597 - $ - 313,787 $ 313,787 8,325,231 $ 8,639,018 Albo 5 General Fund Revenues by Type $7,000,000 - $6,000,000 $5,000,000 $4,000,000 $3,000,000 $ZOOO,000 $1,000,000 Taxes Intergovernmental Charges for Transfers in Other Services 2022 w 2023 w 2024 Abw* d. o General Fund Expenditures by Type $6,000,000 - - - $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 General Public Safety Streets and Culture and Other Government Highways Recreation I R 2022 s 2023 ■ 2024 Aw�sv�iV 7 Fund Rural Fire Department Hutchinson Area Transportation Facility Economic Development Loan Energy Loan Minnesota Investment Hutchinson Enterprise Center HRA Loan Housing Rehabilitation Grant Tax Increment Tax Incrememt 2016 TIF #4-17 Enterprise Center TIF #4418 Highfield Housing Development TIF #4-19 Highway 7 & 15 Solis Condition TIF #4-20 Warrior Expansion TIF #4-21 1105 Benjamin Ave SE TIF #4-22 Jorgenson Hotel TIF 44-23 RD Machine Expansion TIF 44-24 Work Horse Develop Public Sites Tree Disease Mitigation Total APa1' w V Fund Balances December 31 Increase 2024 2023 (Decrease) $ 37,270 $ 32,546 $ 4,724 481,399 481,399 518,580 518,580 37,227 (37,181) 181 Special 881,852 855,217 26,635 10,422 18,502 (8,080) (189,784 (186,177 (13,866) 89,784 86,177 3,607 607 Revenue 485,311 579,635 (94,324) 143,222 187,098 (43,876) (476,627) (,6) (14,567)(104,924) (111,367) 6,443Fund 13,118 10,548 Z570 3,973 1,332 4,961 4,961 2,546 415 2,415Balances 3,300 Z362 938 (5,784) (5,570) (214) (8,100) (7,500) (600) 3,831 - 3,831 369,292 359,691 9,601 420,882 520,610 (99,728) $ 2,842,478 $ 3,013,591 $ (171,113) Fund Nonmajor Police Facility Construction Capital Improvements Projects Community Improvement Airport Renovation Equipment Replacement Special Assessment Improvement 2023 Special Assessment Improvement 2025 Total $7,000,000 $6,000,000 $5.000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 S- $(1,000,000) $(2,000,000) AwbfV,AV Fund Balances December3l Increase 2024 2023 (Decrease) $ - S (918,299) $ 918,299 3,238,593 3,745,783 (507,190) 2,532,442 2,546,642 (14,200) (455,001) (824,561) 369,560 1,006,797 956,789 50,008 689,443 (689,443) (60,960) - (60,960) $ 6,261,871 $ 6,195,797 $ 66,074 Restricted Committed Assigned Unassigned I ■ 2022 2023 ■ 2024 Capital Projects U-1 .1 " A Debt Description G.O. Tax Increment Bonds 2004C G.O. Tax Increment Refunding G.O. Bonds G.O. Improvement Bonds of 2021A- Police Facility G.O. Tax Abatement Bonds of 2021A G.O. Improvement Bonds of 2022A G.O. Improvement Bonds of 2024A Total G.O. Bonds G.O. Special Assessment Bonds G.O. Improvement and Refunding Bonds of 2014A (Refunded 2008A) G.O. Improvement Bonds of 2015A G.O. Improvement Bonds of 2016A G.O. Improvement Bonds of 2017A G.O. Improvement Bonds of 2018A G.O. Improvement Bonds of 2019A G.O. Improvement Bonds of 2020A G.O. Improvement Bonds of 2021A G.O. Improvement Bonds of 2023A G.O. Improvement Bonds of 2024A Total G.O. Special Assessment Bonds Total All Debt Service Funds Future Interest on Debt Total Cash and Total Outstanding Maturity Investments Assets Debt Date $ 7,471 $ 443,732 $ Matured 814,557 817,079 6,300,000 02/01/37 - - 430,000 02/01/37 239,187 293,063 5,810,000 02/01/52 - - 1,080,000 02/01/40 1,053,744 1,110,142 13,620, 000 201,080 274,245 745,000 02/01/30 261,355 280,737 980,000 02/01/31 278,462 323,008 1,225,000 07/01/32 227,342 386,785 1,420,000 02/01/33 361,785 432,157 1,450,000 02/01/34 482,914 542,850 1,830,000 02/01/35 323,595 481,691 1,945,000 02/01/36 361,826 500,406 1,625,000 02/01/37 255,134 400,079 1,350,000 02/01/39 184,433 423,051 995,000 02/01/40 2,937,926 4,045,009 13,565,000 $ 3,999,141 $ 5,598,883 $ 27,185,000 $ 7,297,080 * The debt related to these bonds have been paid and these funds can be closed. r 7 0-0 %A V .Debt Service $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 S- 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 ■ Principal ■ Interest Ako,C44'J Debt §Servic( Sa,o00,000 - — $3soo,000 S3,000,00o $a500,000 $2,000,000 $1.500,000 $1,000,000 MOM 2021 2021 2022 2022 2023 2023 2024 . Operating Disbursements ■Debt Payments $5,000,000 - S4,500.000 $4,000,000 $3,500,000 $3,000.000 $2,500,000 s2,000,000 $1,500,000 S1,000,000 $500,000 s- .Operating Receipts_ Sales Tax $4,495,762 2021 2022 2023 2024 IIIIIIIIIIIIIIIIIIIIIActual Cash —Target Balance (Following Year Debt Service Plus 50% of Operating Costs) 2024 Water Fund Cash Flows fror Operations and Cash Balances $6,00o,Doo $5,000,000 $4,000,000 $3,000,000 $2.000,000 $1,000,000 $12,000,000 — $10,000,000 - $8,000,000 - $6,000,000 - $4,000,000 $2,000,000- 2021 2021 2022 2022 2023 2023 2024 2024 Operating Receipts a Sales Tax a Operating Disbursements ■ Debt Payments $8,364,059 2021 2022 2023 2024 t: Actua I Cash Unspent Bond Proceeds -Target Balance. _(Following Year Debt Service Plus 50% of Operating Costs),. Sewer *Fund Cash Flows from i Operations and � 7 L, $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $- 2021 2021 $25,000,000 $24,000,000 $23,000,000 $22,000,000 $ 21,000,000 $20,000,000 $19,000,000 $18,000,000 2022 2022 2023 2023 ■ Operating Receipts Operating Disbursements Spa M7 "A -W-5 -2M, '6 2024 2024 ■ Debt Payments 2021 2022 2023 2024 `Actual Cash Target Balance (Following Year Debt Service Plus 50% of Operating Costs) Public Utilities Commission Fund Cash Flows from Operations and Cash Balances $1,600,000 S1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 2021 2021 2022 2022 2023 2023 2024 2024 ■Operating Receipts —Operating Disbursements $2,500,000 i $2,000,000 1 $1,954,511 $1771893 $1,643,184 $1,500,000 $777,718 $1,000,000 $658,505 $500,000 $_ --- - 2021 2022 2023 2024 Actual Cash Target Balance (Following Year Debt Service Plus 50% of Operating Costs) Refuse Fund Cash Flows from Operations and Cash Balances — $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $5100,000 2021 2021 2022 2022 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 Mum S- ■Operating Receipts $2,436,718 I.Ift 2023 2023 2024 2024 r Operating Disbursements ■ Debt Payments $2,403,501 2021 2022 2023 2024 >•ActuaI Cash —+^Target Balance (Following Year Debt Service Plus 50% of Operating Costs) Compostin Fund Cash Flows from Operations and Cash Balances bAo 1l.4 �A � 15 $1,200,000----- --- $1,000,000 I $800.000 1 $600,000 $400.000 $200,000 2021 2021 2022 2022 2023 2023 2024 2024 ■ Operating Receipts +Operating Disbursements $1,400,000 - $1275,505 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 ■ Debt Payments 2021 2022 2023 2024 Actual Cash —Target Balance (Following Year Debt Service Plus 50% of Operating Costs) Storm Water Fund Cash Flows from Operations and Cash Balances Ab-, 4V 17 0,000,000 - $a,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 1 $1,000,000 2021 2021 2022 2022 2023 2023 2024 2024 ■ Operating Receipts Operating Disbursements $4,000,000 $3,500,000 $3,00Q000 $3,404,891 $3,373,079 S3,385,349 $3,545,084 $2,500,000 $2,000,000 $1,500,000 - $1,000,000 $500,000 $41� $38- $5� $672.032 - 2021 2022 2023 2024 Actual Cash Ambo% 0 Target Balance (50% of Operating Costs) • Liquor FundI i Cash Flows from Operations and 2022 2023 2024 Total Percent Total Percent Total Percent Sales $ 7,316,938 100.0 % $ 7,516.760 100.0 % $ 7,755,855 100.0 cost of sales (5,656,007) (77.3) (5,827,827) (77.5) (5,905,792) (76.1) Gross Profit 1,660,931 22.7 1,688,933 22.5 1,850,063 23.9 Operating Expenses Operating Income Investment and Other Income Income Before Transfer Transfers Out Change in Net Position Cash and Investments (1,209,000) (16.5) 451,931 6.2 995 - 452,926 6.2 (550,000) (7.5) S (97,074) _ 1.3) % S 381,729 (1,146,893) _ _ 515.3) 542,050 7.2 960 543,010 7.2 (550,000) {7.3) $ 583,359 0,153,852) (14.9) 696,211 9.0 1,401 - 697,612 9.0 (55Q,00O) (7.1) $ 147,612 1.9 % $ 772 032 T7. Liquor Fund Operations Off Sale 2021 2022 2023 Percent Percent Percent of Sales of Sales of Sales Sales 100.0 % 100.0 % 100.0 % Cost of Sales 73.5 73.2 72.8 Gross profit 26.5 26.8 27.2 Operating Expenses 173 19.5 20.3 Operating Income 8.7 7.3 6.9 Nonoperating Revenues (Expenses) 0.1 0.7 Income Before Transfers 8.8 % 7.3 % 7.6 % Source: Analysis of Municipal Liquor Store Operations, for the year ended December 31, 2023. Published by the Minnesota Office of the State Auditor. Liquor Stor Statewide Averages ��%� E 2n Taxes Key Performance Indicators Tax Rates 120.0% 100.0% 80.0% 60.0% 40.0% 20.0% 0.0% 2020 2021 2022 2023 2024 Class 3 Cities 48.4% 47.6% 48.4% N/A N/A Cities in McLeod County 102.4% 96.0% 95.8% N/A N/A —City of Hutchinson 66.5% 64.5% 59,2% 52.7% 53.4% Taxes Per Capita $900 $800 $700 $600 $500 $400 $300 $200 $100 $- 2020 2021 2022 Class 3 Cities $608 $629 $660 .� Cities in McLeod County $620 $656 $668 —*--City of Hutchinson $675 $703 $725 2023 2024 NIA N/A N/A N/A $732 $806 A do 21 Debt Key Performance Indicators $5,000 $4,500 $4,000 $3,500 $3,000 $2,500 $z.000 $1.500 $1,000 MO S- Class 3 Cities f Cities in McLeod County — City of Hutchinson Long Term Debt Per Capita 2020 2021 2022 2023 2024 $1,905 $1,918 $1,937 N/A N/A $4,181 $3,150 $2,883 N/A N/A $4.180 $4,389 $4,140 $3,728 $3,498 Debt Service Expenditures as a Percent of Current Expenditures 30.00% 25.00% 20.00% I 1% .00 5' .00% 0.00% 2020 2021 2022 2023 2024 wClass 3Cities 13.65% 14.57% 11.46% N/A N/A Cities in McLeod County 16.30% 23.06% 15.02% N/A N/A — City of Hutchinson 14.76% 24.90% 16.68% 15.17% 15.13% JI LK0�4V 22 - Expenditures Key Performance Indicators Current Expenditures Per Capita $1,200 $1,000 $800 $600 $400 $200 $ 2020 2021 2022 2023 2024 ■Class 3 Cities $770 $753 $843 N/A N/A ■ Cities inMcLeod County $989 $992 $1,039 N/A N/A *City of Hutchinson $1,033 $1,037 $1,063 81,044 $1,103 AN'do 23 Your Abdo Team Andy Berg, CPA Abby Schmidt, CPA Chad Guse, CPA Partner Manager Senior Associate 4�u Mathoke Phaladi Katie Hoffman Mara Richardson Senior Associate Intern Intern MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, April 30, 2025 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Commissioner Kathy Silvernale; Commissioner Tom Lambert; GM Jeremy Carter; Attorney Marc Sebora: Absent: Secretary Don Martinez; Vice President Troy Pullis 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Electric Division Generator fuels were up in large part due to generators running in order to do RATA testing, which also increased operating expenses. Natural Gas Division March net income decreased due to HCP reimbursement of the interconnect station last year. GM Carter reviewed the Electric and Natural Gas Divisions, both divisions are trending at or above last year. Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator— Matthew Jaunich —Absent b. Divisions i. Dan Lang, Engineering Services Manager — 1. Provided a Hutch Sub update. 2. Willmar line west through town with GRE, still on pace. Open Houses are being planned. Will keep the Commission up to date on when those will be held. ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to report iii. Mike Gabrielson, Production Manager — 1. Provided update on Generator Testing at Plant 1. 1 2. Stack Testing on Unit 5 last month did not pass. Staff is currently not running Unit 5. Everything does function as it should but staff will be running a retest in June. iv. Jared Martig, Financial Manager- Nothing to report c. Human Resources — Angie Radke - i. Working on Natural Gas Manager position d. Legal — Marc Sebora — i. Nothing to report e. General Manager — Jeremy Carter i. Business Update sent out — please review ii. Working through Draft Contracts with prospective customer iii. Working on preliminary draft contract with New Ulm iv. Tolling Agreement, Natural Gas Supply Prepaid Deal Update 6. Policies a. Review Policies i. Section 4 of Exempt Handbook ii. Section 4 of Non -Exempt Handbook No changes recommended at this time b. Approve Changes i. Compensation Plan (Exempt and Non -Exempt) ii. Travel Expenses (Exempt and Non -Exempt) Ms. Radke spoke of the policy changes. There are no substance changes to the policies, all policies are still applicable. Changes are to remove the word Director from policies. Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve Policy Changes. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Review of 2024 Annual Benchmarking Report Mr. Hunstad presented the 2024 Annual Benchmarking Report. The report focuses on distribution system reliability across the country and is customized to each utility that participates in the APPA eReliability Tracker service. Mr. Hunstad reviewed 2 the SAIDI, SAIFI, and CAIDI Summary along with where HUC ranks to others in the region. Commissioners thanked and congratulated Staff for the hard work. b. Review of 2024 Safety Award of Excellence Mr. Hunstad presented the 2024 Safety Award of Excellence. HUC has earned the Diamond designation of the American Public Power Association Safety Award of Excellence for safe operating practices in 2024. c. Approve Req#010216 — Renegade Professional Services GM Carter presented Approval of Req#010216 — Renegade Professional Services. Renegade Energy Advisors (REA) has provided a proposal to assist HUC and HCP in meeting annual Federal and State regulatory compliance items for 2025. Annually under the purview of the Federal Department of Transportations Office of Pipeline and Hazardous Materials Safety Administration, HUC and HCP are required to assess and delineate the High and Moderate Consequence Areas, perform a class location assessment, and update imagery on an annual basis. HUC has budgeted for the portion of costs associated with HUC's transmission line. HCP will be responsible for the portion of costs in order to stay in compliance with the transmission line they now currently own. Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve the Req#010216 — Renegade Professional Services. Motion carried unanimously. d. Approval of City of Fairfax Natural Gas Facilities Maintenance Agreement GM Carter presented Approval of City of Fairfax Natural Gas Facilities Maintenance Agreement. The City of Fairfax has requested HUC to continue to perform the maintenance on the natural gas transmission/distribution interconnect and the line control facilities serving all customers to the East on Highway 19 and the Cities of Fairfax and Gibbon effective April 1, 2025. The agreement is identical to the 2024 agreement except for date changes and exhibit C moving to 15% to match all other contracts. Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve City of Fairfax Natural Gas Facilities Maintenance Agreement. Motion carried unanimously. e. Approval of Highland Park Industrial, LLC Natural Gas Transportation and Commodity Purchase Agreement 3 GM Carter presented Approval of Highland Park Industrial, LLC Natural Gas Transportation and Commodity Purchase Agreement. Highland Park Industrial LLC's current agreement expires on May 1, 2025 at 9 A.M. This agreement provides transportation rights to Highland Park Industrial, LLC on Hutchinson's facilities from May 1, 2025 at 9:00 A.M. through May 1, 2026 at 9:00 A.M. This agreement is identical to the 2024 agreement except for date changes and increased monthly meter fee. All fees are in alignment with the rate realignment structure proposed by the Commission for this customer. Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve Highland Park Industrial, LLC Natural Gas Transportation and Commodity Purchase Agreement. Motion carried unanimously. Approve Req#010227 - School Road Bridge Project GM Carter presented Approval of Req#010227— School Road Bridge Project. Staff has received exhibit documents from SEH and is now currently working with an engineering firm to initiate the application with the DNR to bore under the river bottom a new main that will be reconnected to the distribution system on the south side of school road bridge. Anticipated timeline will be this fall/winter which is dependent on material lead times, permitting, and a boring company to do the work. Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve the Req#010227 — School Road Bridge Project. Motion carried unanimously. g. Approve Req#010225 Phase 3 Tuck Pointing with Additional Brick Repair — Plant 1 Mr. Gabrielson presented Approval of Req#010225 Phase 3 Tuck Pointing with additional Brick Repair — Plant 1. Phase 3 is the final phase of the tuck pointing project which is addressing the precast building on the east side of the plant. The original 3rd phase of the project was a CAPX 2025 project. Since removing units 3 and 4 exhaust stacks, the brick that was behind those units is in poor condition and needs to be repaired/replaced. The addition work was not part of the CAPX for 2025. Motion by Commissioner Lambert, second by Commissioner Silvernale to Approve the Req#010225 Phase 3 Tuck Pointing with Additional Brick Repair — Plant 1. Motion carried unanimously. h. Set a Special Meeting for Cash Flow Projection Discussion 4 GM Carter would like to table this discussion until all commissioners are present to set a date. Another date to set is a joint meeting with City Council and EDA. Commissioners will send availability to Ms. Radke along with topics the Commission would like to add to the agenda. 9. Adjourn There being no further business, a motion by Commissioner Silvernale, second by Commissioner Lambert to adjourn the meeting at 3:35p.m. Motion carried unanimously. I �. ATTEST: Matt Cheney, Presiders 5 on Martinez, Secretary Special Meeting MINUTES Special Meeting — Hutchinson Utilities Commission Wednesday, May 28, 2025 Call to order — 2:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Secretary Don Martinez; Vice President Troy Pullis; Commissioner Kathy Silvernale; Commissioner Tom Lambert; GM Jeremy Carter; Attorney Marc Sebora: Others present: Jared Martig, Dave Hunstad, Dan Lang, Mike Gabrielson, Byron Bettenhausen, and Angie Radke GM Carter introduced Byron Bettenhausen — Natural Gas Manager. Purpose of meeting is to have Cash Flow and Financing Discussion. GM Carter thanked the Commissioners for coming in and provided an overview of the meeting. GM Carter started with giving a Willmar Line update and informing the Commission about the open houses coming soon. GM Carter discussed the Hutchinson Substation Upgrade along with the different Cash Flow options and any overlap that may happen with the Willmar Line project. GM Carter also noted how some of the distribution work at Plant 1 will not be reimbursable as part of the Willmar Line Project but the transmission costs can be recoverable through Schedule O. Initial project investment for the Hutch Substation improvements is $14.6M which did factor in some contingency for a couple more change orders. GM Carter reviewed the Combined Division Reserves Table for years 2022-2030. The table shows the beginning year excess/deficit combined cash balance for each year and does include proposed rate increases but does not include using cash from the electric or natural gas division to fund the remaining Hutch Sub Station project ($12.6M). The table represents in the years there is excess cash to cover all the restricted and minimum designated cash balances approved by the commission or imposed by bond covenants. Table #2 shows Revised Cash Balance with the 2 projects of Hutch Substation Transmission Project and Unit #1 purchases. GM Carter noted years 2025 and 2026 is an interim period where organization cash balance is below forecasted reserves. Table 2 does include rate increases and paying all unit #1 costs and substation project costs with cash on hand and no infusion of cash financing. GM Carter reviewed the Electric Reserves tables for years 2022-2030. The excess/deficit cash balance for each year does include proposed rate increases but does not include using any additional cash from the electric division to fund the remaining Hutch Sub Station project costs of $12.6M. Table 1 represents moving forward there is not enough cash to cover all the restricted and minimum designated cash balances approved by the Commission or imposed by bond covenants. Table 2 shows the projected YE cash balance for each year which does not include the remaining Hutch Sub project costs $12.6M being paid for out of the electric division. Table 3 shows the revision YE cash balance in the electric division if cash is used from the division to pay for the remaining Hutch Sub Project costs $12.6M. $6.3M has already been funded out of the electric division. These tables are to show the Commissioners how the Electric Division cannot fund this project alone. GM Carter reviewed the Natural Gas Division Reserves tables for years 2022-2030. The excess/deficit cash balance for each year includes proposed rate adjustments but does not include using cash from the gas division to fund the Hutch Sub Station project or Unit #1 purchase. Table 1 represents in the years there is excess cash to cover all the restricted and minimum designated cash balances approved by the commission or imposed by bond covenants. Table 2 shows the projected YE cash balance for each year. The table does not include the Hutch Sub project or Unit #1 purchases being funded by gas division cash. Table 3 revises YE cash balance in the gas division if cash is used from the NG division to pay for the Hutch Sub and Unit #1 purchase. Estimated project costs are $18.9M. Cash balances include rate increases. The tables show the Commissioners how the Natural Gas Division can fund the projects. Focusing on the Overall Combined Division, GM Carter looked at the Commissioners for questions. GM Carter reviewed the different Project Cash Flow Options. Option 1 — use cash balance to fund the remaining Hutch Sub project. GM Carter noted the relevance to the bond rating and if the Commission would be comfortable with cash reserves dipping below established reserves. Option 2 — restructure remaining natural gas debt $4.1 M over a long duration to free up cash over a couple of years. GM Carter noted the call options available for prepayment without penalty. Option 3 — issue new short-term debt $3M-$5M to cover cash potentially falling below reserves. GM Carter noted restricted reserve requirements increase. Option 4 — issue new longer -term debt. GM Carter noted some interest on long-term debt will not be recoverable through Annual Transmission Revenue Requirements (ATRR) and restricted reserve requirements increase. Option 5 — explore other financing options. Discussion was held on the cash flow tables and all the cash flow options along with issuing bonds with the intent to reimburse HUC for capital related project costs, in which case a bond resolution is needed, timeframe and several additional steps would need to take place. Commissioners agreed to use cash as a first option but directed GM Carter to work on a bond Resolution in case cash balances fall to an unacceptable level, HUC would then be in a position to issue short-term debt. Adjourn There being no further business, a motion by Commissioner Pullis, second by Commissioner Silvernale to adjourn the meeting at 2:49p.m. Motion carried unanimously. ' - on Martinez, ecretary ATTEST: N,Akr"�� Matt Cheney, President 11 K MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, May 28, 2025 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Secretary Don Martinez; Vice President Troy Pullis; Commissioner Kathy Silvernale; Commissioner Tom Lambert; GM Jeremy Carter; Attorney Marc Sebora: Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez second by Commissioner Pullis to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. Electric Division Net Income increased by $366k over last year. Main reason was an increase in market sales of $470k due to high prices on April 1 and 2, which also increased generator fuels. Sales for Resales also increased due to the increase in market sales. Mr. Martig noted usage going forward for the year will show an increase in Large General and a decrease in Industrial due to a customer reclassification. Natural Gas Division is very consistent from last year. GM Carter reviewed the Rate Stabilization fund and Power Cost Adjustment. Motion by Commissioner Silvernale, second by Commissioner Lambert to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — i. Construction season - Hassan and Dale street. ii. Exploring options to extend Utilities East of town b. Divisions i. Dan Lang, Engineering Services Manager — 1. Willmar Line Transmission Project with GRE update. Open Houses are scheduled for June 18tn and 19tn ii. Dave Hunstad, Electric Transmission/Distribution Manager — 1. Construction season starting iii. Mike Gabrielson, Production Manager — 1. Tuck pointing has started 2. Stack Testing on Unit 5 is scheduled for June 12tn iv. Byron Bettenhausen, Natural Gas Manager — Nothing to report v. Jared Martig, Financial Manager - Nothing to report c. Human Resources — Angie Radke - i. Working with Byron on Natural Gas tasks d. Legal — Marc Sebora — i. Nothing to report e. General Manager — Jeremy Carter i. Working on possible Tolling Agreement ii. Working on energy contract with prospective customer iii. Draft agreement has been sent off to New Ulm iv. Working on Capacity Agreement that is on the Agenda for discussion 6. Policies a. Review Policies i. Section 5 of Exempt Handbook ii. Section 5 of Non -Exempt Handbook No changes recommended at this time b. Approve Changes i. Vacation (Exempt) ii. Holidays (Exempt and Non -Exempt) iii. Pregnancy and Parenting Leave (Exempt and Non -Exempt) iv. Reasonable Accommodations to an Employee for Health Conditions Relating to Pregnancy (Exempt and Non -Exempt) v. Sick Leave (Exempt and Non -Exempt) vi. Training and Education Assistance (Exempt and Non -Exempt) vii. Small Hand Tools (Non -Exempt) Ms. Radke spoke of the policy changes. All policies listed above with the exception of Pregnancy and Parenting Leave were updated to remove the word Director from the policies, policies are still applicable. Pregnancy and Parenting Leave policy was updated to mirror the League of Minnesota Cities policy. Motion by Commissioner Pullis, second by Commissioner Silvernale to Approve Policy Changes. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Approve Exception Agreement between McLeod Cooperative Power and Hutchinson Utilities Commission 2 Mr. Hunstad presented Approval of Exception Agreement between McLeod Cooperative Power and Hutchinson Utilities Commission. In 2024, IND School District 0423 property located at 1440 South Grade Road SW was annexed into the City and became part of HUC's service territory. The property consists of a small shed and green house with a security light. Due to the small load and distance from HUC's electric infrastructure, Staff is recommending to allow MCP to continue to serve the property as it is today under an exception agreement. Mr. Hunstad noted that L&P Supply of Hutchinson, is currently served by MCP under an exception agreement made in 2018. Motion by Commissioner Martinez, second by Commissioner Lambert to Approve Exception Agreement between McLeod Cooperative Power and Hutchinson Utilities Commission. Motion carried unanimously. b. Approve Change Order #1 to Border States Electric for the Addition of Circuit Breaker Metering CT's Mr. Lang presented Approval of Change Order #1 to Border States Electric for the Addition of Circuit Breaker Metering CT's. Since the time the circuit breakers were ordered there has been some design changes. Motion by Commissioner Silvernale, second by Commissioner Pullis to Approve Change Order #1 to Border States Electric for the Addition of Circuit Breaker Metering CT's. Motion carried unanimously. c. Approve Capacity Confirmation Agreement GM Carter presented Approval of Capacity Confirmation Agreement. Staff is looking into extending excess capacity into an agreement. Right now, HUC has 41 MW excess capacity from the generating units in town. Currently there are 2 contracts in place that consist of the 41 MW, which will expire in May of 2030. Conversations have been held in the past if HUC should extend the contracts. HUC and NextEra Energy Marketing LLC (NEM) have been working on an agreement that would be for a 5-year term (PY2030/2031-2034/2035) with a price at minimum of $6.90/kW-Month. In the course of NEM consummating a final agreement with their counter -party, and if the price is higher than $6.90kW-Month, a revised agreement or an addendum to this agreement will come back before the board for approval. Discussion was held on the market pricing and timing of the agreement along with the clause if HUC cannot deliver. Motion by Commissioner Pullis, second by Commissioner Lambert to Approve Capacity Confirmation Agreement. Motion carried unanimously. d. Set Joint Special Meeting for June 4, 7am-9am with City Council and EDA at Hutchinson City Center Motion by Commissioner Martinez, second by Commissioner Silvernale to Set Joint Special Meeting for June 4, 7am-9am with City Council and EDA at Hutchinson City Center. Motion carried unanimously. 9. Adjourn There being no further business, a motion by Commissioner Pullis, second by Commissioner Martinez to adjourn the meeting at 3:31 p.m. Motion carried unanimously. ATTEST: �,W- 1 i2-'� Matt Cheney-,P resident 4 - 2� (' Don Martinez, Secretary Library Board Meeting May 18, 2025 at the Hutchinson City Center Members Present: Dianne Wanzek, Sue Griep, Margaret Hoffman, Carolyn Ulrich, Katy Hiltner, Ex-officio. Meeting called to order at 4:30 p.m. Minutes from the March 24, 2025 meeting were reviewed and approved. Old Business: 1. One Book, One Community Read author event was held on April 12 with 52 people in attendance. 2. Library Assistant 1 Hires — 2 were hired for the summer— Sam Kable and Julia Johnson. 3. Prairielands Accessibility Grant — Katy reviewed the furniture purchases which will allow for more seating throughout the library. The purchased items included stools; two benches for the children's area; and a workstation, handcrafted by Rich Wanzek. 4. 2025 Adult Winter Reading Program Summary 192 participated; 256 sheets were handed out. 75% completed. 146 finished the whole program of 10 books. 107 challenges completed in January; 101 challenges completed in February; 82 challenges completed in March. 5. Friends of the Library Annual Meeting was well attended. It was decided to simplify things by donating $5,500 in one lump sum to be used as needed throughout the year. Katy and Elisabeth will report on the spending at next year's annual meeting. The Friends' Book Nook Sale Room is now open. 6. April/May Program Summaries National Library Week — 14 adults participated in a "guess the book" trivia contest; one teen participated in a "guess the movie/book" trivia contest; and 48 children entered guesses for the estimation jars. Thanks to the State Theatre and Below Zero for providing gift cards for the adult and teen trivia contests. Walking Workshop with Jen Anfinson — 40 take-home kits distributed; this was a Legacy - funded program. Children's Programs Storytime — averaging about 2 dozen children and 10 adults each week. On break until summer reading begins June 5. Graphic Novel Book Club — 7 children attended LEGO Club — 5 children and 3 adults attended Coding Club — no attendees this month Chess Club (April) — 2 children, 1 teen, and 2 adults attended New Business: 1. Board Appointments: President: Dianne Wanzek; Vice President: Margaret Hoffman; Secretary: Sue Griep; Back-up Secretary: Carolyn Ulrich 2. Year in Review: Katy distributed two handouts; one for Pioneerland and one for HPL. 3. City Street Construction Project: Project dates: 4/28-8/1. When sidewalks are being replaced one door will remain open for patrons to enter. 4. Office Window Project — A Stearns Foundation Grant paid for the photograph of Library Square filling the big window in Katy's office. It was installed by Crow River Signs. The photographer is Justin Baysinger. 5. Summer Reading Program planning is underway. Summer reading will begin Thursday, June 5t". Due to street construction, this summer's storytimes will mainly be held in Northwoods Park. A full storytime schedule is posted online. Elisabeth and Katy have an assortment of programs planned. There will be several featured children's programs including Climb Theatre, 4-H, and Dragon Academy as well as an assortment of in-house activities including featured Family Fun Game Days and monthly escape rooms. To go with the summer theme, "Level Up!" the library will also have board games and video games available to check out. Katy has scheduled three Voices from History Past programs with Historic Hutchinson on the third Friday of each month (June -August) at 1:30 p.m. at The Depot. Two other featured summer programs include an agriculture photography program with Jay Grammond scheduled for Wednesday, June 25th at the Event Center, and an author program with Teresa Peterson ("Perennial Ceremony") on Wednesday, Aug. 6th at The Depot during a Wednesday Farmers Market. Historic Hutchinson: Hidden Hutchinson is scheduled for Thursday, May 29th. Historic Hutchinson has received permission from the City of Hutchinson to open the library's original doors for the event. Historic Hutchinson volunteers will be on -site to greet people and to watch for safety issues. The opening of the library doors is a special arrangement made between Historic Hutchinson and the City. Due to limited accessibility and library security, these doors will be locked again after the event. Book Discussion: Margaret shared the book "That Librarian" by Amanda Jones. As the book deals with book censorship and challenges, Margaret wanted the board to be aware of the issues both school and public libraries are facing. While there are policies in place, librarians are still subject to significant and life -altering challenges. April 25 Donations and Grants Stearns Foundation Grant (window project) $ 525.00 Legion Auxiliary (memorial book for Mabel Wraspir $ 20.00 Kiwanis Grant $ 900.00 Friends of Library Grant $5,500.00 Total: $6,945.00 Next Meeting: June 23, 2025 Submitted by Carolyn Ulrich and Katy Hiltner To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 07/02/25 Re: Liquor Hutch Sales January —June 2025 2024 Actual 2025 Actual Change (from 2024 Actual) 2025 Budget Change (from 2025 Budget) Year to Date Sales: $3,583,641 $3,510,244 -2.0% $3,675,200 -4.5% Liquor $ 1,367,217 $ 1,360,550 -0.5% $1,401,300 -2.9% Beer $ 1,628,248 $ 1,538,752 -5.5% $1,660,800 -7.3% Wine $ 439,145 $ 419,035 -4.6% $ 445,800 -6.0% THC $ 58,456 $ 97,125 +66.1% $ 75,000 +29.5% **YTD Gross Profit Dollars: $916,897 $929,694 +1.4% $910,600 +2.1% YTD Customer Count: 116,172 114,302 -1.6% NA NA Average Sale/ Customer: $30.85 $30.71 -0.5% NA NA YTD Product Sold Count: 268,950 266,655 -0.9% NA NA Gross Profit Percentage: 25.59% 26.49% +0.9% 24.9% +6.4% **2025 continues to be a challenging sales year for liquor stores statewide (nationally also). We have carefully managed our Gross Profits to a 2.1% increase over budget to cover anticipated expenses despite sales decreases. Second Quarter Store Activity Highlights: Staff Trainings included product knowledge and SDS safety review Holidays = Easter, Memorial Day, Water Carnival, Winstock Ready to Drink beverages In Store tasting event held on May 15th Full Time employees attended MMBA Annual Conference 37 Door Cooler Reset planning completed and executed Liquor Hutch Special Selection Whiskey bottling chosen with Obbink Distilling RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2024 General Fund Financial Results Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 7/8/2025 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In conjunction with the council workshop to review the 2024 audited financial results, I wanted to share additional financial/budgetary information related to the General fund operations. The General fund accounts for the day to day operations of the City, including public safety, streets and highways, culture and recreation and general government operations. Attached is a detailed financial statement showing actual versus budgeted activity along with a comparison to the prior year results. I've also attached a memo detailing the performance within each revenue/expenditure category in addition to explanations for departmental expenses that exceeded the budget. Feel free to contact me with any questions you may have. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A GENERALFUND Detailed Income Statement Period Ending December 31, 2024 MONTH YTD 2024 AVAILABLE % BDGT YTD 2023 k BDGT 2024-2023 Change ACCT DESCRIPTION 12/31/2024 12/31/2024 BUDGET BALANCE USED 12/31/2023 BUDGET USED Amount REVENUES 31010 Current Ad Valorem Taxes (8,008.16) 6,282,301.04 6,358,436.00 76,134.96 98.80 5,756,182.11 5,834,751.00 98.65 526,118.93 9.1 k 31020 Delinquent Ad Valorem Taxes 5,887.82 67,639.08 12,000.00 (55,639.08) 563.66 106,570.89 12,000.00 888.09 (38,931.81) -36.5 k TAXES (2,120.34) 6,349,940.12 6,370,436.00 20,495.88 99.68 5,862,753.00 5,846,751.00 100.27 487,187.12 8.3% 31410 Hotel -Motel Tax 21,409.96 128,700.07 130,000.00 1,299.93 99.00 131,872.76 120,000.00 109.89 (3,172.69) -2.4k 31411 Cable TV Franchise Fees 42,890.32 180,721.43 200,000.00 19,278.57 90.36 192,702.06 210,000.00 91.76 (11,980.63) -6.2 OTHER TAXES 64,300.28 309,421.50 330,000.00 20,578.50 93.76 324,574.82 330,000.00 98.36 (15,153.32) -4.7 32101 Alcoholic Beverages (35,675.00) 36,400.00 31,000.00 (5,400.00) 117.42 33,700.00 31,000.00 108.71 2,700.00 8.0% 32103 Tobacco - 3,150.00 3,000.00 (150.00) 105.00 3,325.00 3,000.00 110.83 (175.00) -5.3k 32110 Building Permits 24,150.27 339,078.66 316,000.00 (23,078.66) 107.30 279,002.43 366,000.00 76.23 60,076.23 21.5 k 32111 Building Permit Surcharges (1,434.61) 1,402.72 500.00 (902.72) 280.54 411.44 500.00 82.29 991.28 240.9% 32112 Plumbing Permits 495.00 15,042.50 15,000.00 (42.50) 100.28 22,588.00 15,000.00 150.59 (7,545.50) -33.4 k 32113 Demolition Permits 250.00 500.00 1,500.00 1,000.00 33.33 1,555.00 1,500.00 103.67 (1,055.00) -67.8k 32117 Planning & Zoning Fees - 8,639.29 8,000.00 (639.29) 107.99 11,528.54 8,000.00 144.11 (2,889.25) -25.1 k 32118 Tree Applications/Permits 1,200.00 5,000.00 3,800.00 24.00 3,600.00 5,000.00 72.00 (2,400.00) -66.7 k 32130 Animal Licenses - 250.00 600.00 350.00 41.67 370.00 600.00 61.67 (120.00) -32.4k 32190 Other Licenses & Permits 90.00 13,965.25 11,500.00 (2,465.25) 121.44 10,760.22 11,500.00 93.57 3,205.03 29.8 k LICENSES & PERMITS (12,124.34) 419,628.42 392,100.00 (27,528.42) 107.02 366,840.63 442,100.00 82.98 52,787.79 14.4% 33101 Federal Grants 827.76 827.76 1,500.00 672.24 55.18 3,585.63 1,500.00 239.04 (2,757.87) -76.9 k 33401 Local Government Aid 0.50 1,548,963.00 1,548,963.00 - 100.00 1,349,130.00 1,349,130.00 100.00 199,833.00 14.8% 33402 Homestead Credit Aid 451.88 887.94 - (887.94) - 1,441.82 - - (553.88) -38.4 k 33416 Police Training Reimbursement - 23,313.77 20,500.00 (2,813.77) 113.73 24,244.76 20,500.00 118.27 (930.99) -3.8 k 33419 Municipal State Aid - Streets 36,660.00 29,280.00 (7,380.00) 125.20 29,280.00 29,280.00 100.00 7,380.00 25.2 k 33431 Police Pension Aid 290,072.07 246,826.00 (43,246.07) 117.52 246,826.92 230,377.00 107.14 43,245.15 17.5 k 33434 DARE Aid 48.00 9,963.87 - (9,963.87) - 1,767.74 - - 8,196.13 463.7% 33440 Fire Relief Assoc Aid -State - 162,392.71 142,925.00 (19,467.71) 113.62 142,925.73 127,954.00 111.70 19,466.98 13.6 k 33450 Airport Aid 31,294.50 31,294.50 26,200.00 (5,094.50) 119.44 27,445.00 26,200.00 104.75 3,849.50 14.0k 33490 State Grants - Other 33,657.23 48,444.95 12,000.00 (36,444.95) 403.71 66,848.67 9,000.00 742.76 (18,403.72) -27.5 k 33690 Other Local Govt Grants & Aid (750.00) 9,199.14 - (9,199.14) - - - - 9,199.14 0.0 k INTERGOVERNMENTAL REVENUE 65,529.87 2,162,019.71 2,028,194.00 (133,825.71) 106.60 1,893,496.27 1,793,941.00 105.55 268,523.44 14.2% 34101 Rentals -City Hall Bldg 450.00 2,200.00 2,200.00 - 100.00 2,200.00 2,200.00 100.00 - 0.0 k 34110 Motor Vehicle Fees 20,656.33 266,005.16 230,000.00 (36,005.16) 115.65 216,470.35 220,000.00 98.40 49,534.81 22.9% 34111 Drivers License Fees 6,855.95 100,718.28 80,000.00 (20,718.28) 125.90 73,173.07 65,000.00 112.57 27,545.21 37.6 k 34116 Passport Photos 175.88 1,189.80 2,500.00 1,310.20 47.59 1,360.82 2,500.00 54.43 (171.02) -12.6k 34117 DNR Fish & Game (180.50) 13,113.10 17,500.00 4,386.90 74.93 13,642.51 15,000.00 90.95 (529.41) -3.9k 34120 Assessment Searches 820.55 9,315.06 12,500.00 3,184.94 74.52 10,492.88 12,500.00 83.94 (1,177.82) -11.2k 34190 Other Revenues 10,494.10 211,577.34 194,340.00 (17,237.34) 108.87 186,353.28 186,581.00 99.88 25,224.06 13.5 k 34201 School Liaison Program 9,473.36 55,966.41 57,500.00 1,533.59 97.33 48,243.27 54,747.00 88.12 7,723.14 16.0k 34202 Hospital Security Program - - - - - 328,804.80 331,270.00 99.26 (328,804.80) -100.0 k 34203 Public Safety Reimbursement 780.00 5,525.00 9,000.00 3,475.00 61.39 7,776.00 9,000.00 86.40 (2,251.00) -28.9 k 34204 Police Accident Reports (2.99) 83.81 400.00 316.19 20.95 677.73 400.00 169.43 (593.92) -87.6 k 34205 Police Paper Service 210.00 300.00 90.00 70.00 735.80 150.00 490.53 (525.80) -71.5k 34221 Drug Forfeiture (150.00) - - - - - - - - 0.0% 34255 Fire Dept CountryAcct 12,547.62 12,547.62 16,734.00 4,186.38 74.98 12,858.49 14,595.00 88.10 (310.87) -2.4k 34275 Rental Inspection Fees 2,025.00 53,785.00 51,000.00 (2,785.00) 105.46 53,305.00 42,000.00 126.92 480.00 0.9% 34290 Other Revenues 4,059.00 12,184.32 8,000.00 (4,184.32) 152.30 6,340.67 8,000.00 79.26 5,843.65 92.2% GENERALFUND Detailed Income Statement Period Ending December 31, 2024 MONTH YTD 2024 AVAILABLE % BDGT YTD 2023 k BDGT 2024-2023 Change ACCT DESCRIPTION 12/31/2024 12/31/2024 BUDGET BALANCE USED 12/31/2023 BUDGET USED Amount k 34301 Engineering Fees 34302 Project Admin Fees 34309 Other Fees 34390 Other Revenues 34401 Recreation Activity Fees 34402 Civic Arena -Fees & Rents 34404 Admission Fees 34405 Park Fees 34406 Campground Fees 34410 Contract Lease Revenue 34430 Rentals -Building 34431 Rentals-Bikes/Boats 34435 Rentals -Other 34440 Parks & Recreation Concessions 34470 Sr Center -Trip Revenue 34471 Sr Center -Activities 34472 Sr Center-Instructions/Adapt Rec 34480 Community Education Reimburse 34490 Other Revenues 34500 Admission Fees - Waterpark 34505 Season Passes - Waterpark 34510 Special Events/Rentals - Waterpark 34515 Concessions - Waterpark 34595 Cash Over/(Short) 34901 Rentals -Hangars & Shop 34902 Leased Airport Hangar Lot 34905 Rentals -Other 34910 Fuel Sales -Airport 34940 Cemetery Fees 34942 Burial Plot Buybacks 34990 Other Revenues CHARGES FOR SERVICES 35101 Court Fines FINES & FORFEITURES 36210 Interest Earnings 36215 Net Incr/Decr in FV of Invest 36225 Refunds & Reimbursements 36230 Donations 36235 Sponsorships & Contributions 36280 ATM Revenue 36285 Vending Machine MISCELLANEOUS REVENUES 39202 Transfer from Liquor Fund 39203 Transferfrom Water/Sewer Fund 39204 Transferfrom Compost Fund 39205 Transfer from HUC TRANSFERS -IN 330,521.00 330,521.00 394,281.00 63,760.00 83.83 364,441.00 419,873.00 86.80 66,104.50 66,104.50 85,000.00 18,895.50 77.77 78,094.50 85,000.00 91.88 11,840.00 15,878.47 14,900.00 (978.47) 106.57 9,080.15 8,600.00 105.58 - 791.45 - (791.45) - - - - (6,116.85) 161,826.68 207,500.00 45,673.32 77.99 191,784.32 182,500.00 105.09 80,562.59 356,180.65 320,000.00 (36,180.65) 111.31 359,020.95 295,000.00 121.70 - - - - 11,871.10 5,000.00 237.42 2,287.03 31,212.27 30,000.00 (1,212.27) 104.04 29,935.91 30,000.00 99.79 (88.95) 74,795.38 75,000.00 204.62 99.73 77,735.66 70,000.00 111.05 550.00 6,600.00 6,600.00 - 100.00 6,600.00 6,133.00 107.61 10,010.91 85,393.02 69,000.00 (16,393.02) 123.76 82,180.84 126,500.00 64.97 - 610.01 500.00 (110.01) 122.00 684.52 2,000.00 34.23 - 100.00 - (100.00) - 200.00 - - 41.71 16,197.90 30,000.00 13,802.10 53.99 27,701.80 32,000.00 86.57 3,336.00 35,771.00 38,000.00 2,229.00 94.13 33,312.00 38,000.00 87.66 186.00 1,099.89 2,500.00 1,400.11 44.00 1,215.49 5,000.00 24.31 191.00 4,726.00 5,000.00 274.00 94.52 5,088.00 16,500.00 30.84 - 71,839.03 69,987.00 (1,852.03) 102.65 66,506.21 66,089.00 100.63 - 761.71 750.00 (11.71) 101.56 1,524.07 - - 1,091.00 124,061.29 140,000.00 15,938.71 88.62 138,484.76 165,000.00 83.93 - 83,646.16 95,000.00 11,353.84 88.05 94,585.55 90,000.00 105.10 2,550.00 20,881.18 13,000.00 (7,881.18) 160.62 12,807.92 10,000.00 128.08 - 64,692.89 65,000.00 307.11 99.53 65,051.92 60,000.00 108.42 - 101.61 - (101.61) - (2.27) - - 3,497.50 72,604.75 75,000.00 2,395.25 96.81 64,628.87 69,000.00 93.67 2,662.07 2,662.07 - (2,662.07) - 4,020.69 - - 5,325.00 22,305.00 22,000.00 (305.00) 101.39 22,305.00 22,000.00 101.39 3,350.44 108,257.05 3,000.00 (105,257.05) 3,608.57 2,062.81 3,000.00 68.76 11,980.00 96,865.00 105,000.00 8,135.00 92.25 114,340.00 103,020.00 110.99 - - (2,100.00) (2,100.00) - - (2,100.00) - 250.00 250.00 100.00 500.00 250.00 200.00 597,885.25 2,601,156.86 2,547,142.00 (54,014.86) 102.12 2,828,196.44 2,872,308.00 98.46 7,867.85 50,808.79 55,000.00 4,191.21 92.38 52,140.69 55,000.00 94.80 7,867.85 50,808.79 55,000.00 4,191.21 92.38 52,140.69 55,000.00 94.80 85,174.46 291,449.33 140,000.00 (151,449.33) 208.18 265,828.31 80,000.00 332.29 23,921.42 23,921.42 - (23,921.42) - 82,227.11 - - 134,845.70 245,069.41 188,800.00 (56,269.41) 129.80 249,815.38 181,800.00 137.41 (10,000.00) 17,792.00 4,000.00 (13,792.00) 444.80 4,200.00 15,500.00 27.10 2,482.60 54,430.79 21,100.00 (33,330.79) 257.97 47,702.54 12,000.00 397.52 - - - - 145.06 500.00 29.01 347.43 - - - 378.62 - - 236,771.61 632,662.95 353,900.00 (278,762.95) 178.77 650,297.02 289,800.00 224.40 550,000.00 550,000.00 550,000.00 100.00 550,000.00 550,000.00 100.00 200,000.00 200,000.00 200,000.00 100.00 150,000.00 150,000.00 100.00 120,000.00 120,000.00 120,000.00 100.00 120,000.00 120,000.00 100.00 - 1,942,628.00 1,942,628.00 100.00 1,904,536.00 1,904,536.00 100.00 870,000.00 2,812,628.00 2,812,628.00 100.00 2,724,536.00 2,724,536.00 100.00 (33,920.00) -9.3 k (11,990.00) -15.4 k 6,798.32 74.9% 791.45 0.0% (29,957.64) -15.6 k (2,840.30) -0.8 k (11,871.10) -100.0 k 1,276.36 4.3% (2,940.28) -3.8 k - 0.0% 3,212.18 3.9% (74.51) -10.9k (100.00) -50.0 k (11,503.90) 41.5 k 2,459.00 7.4 k (115.60) -9.5 k (362.00) -7.1 k 5,332.82 8.0k (762.36) -50.0 k (14,423.47) -10.4 k (10,939.39) -11.6 k 8,073.26 63.0k (359.03) -0.6k 103.88 A576.2 k 7,975.88 12.3 k (1,358.62) -33.8 k - 0.0% 106,194.24 5148.0 k (17,475.00) -15.3 k - 0.0% (250.00) -50.0k (227,039.58) -8.0 (1,331.90) -2.6 k (1,331.90) -2.6 25,621.02 9.6 k (58,305.69) -70.9 k (4,745.97) -1.9 k 13,592.00 323.6 k 6,728.25 14.1 k (145.06) -100.0 k (378.62) -100.0 k (17,634.07) -2.7% - 0.0% 50,000.00 33.3 k - 0.0% 38,092.00 2.0 88,092.00 3.2 GENERALFUND Detailed Income Statement Period Ending December 31, 2024 MONTH YTD 2024 AVAILABLE % BDGT YTD 2023 k BDGT 2024-2023 Change ACCT DESCRIPTION 12/31/2024 12/31/2024 BUDGET BALANCE USED 12/31/2023 BUDGET USED Amount k 39400 Lease Receivable Amortization (868.00) (868.00) 868.00 (2,331.00) 1,463.00 -62.8 k 39410 Lease Interest 1,096.00 1,096.00 (1,096.00) 1,202.00 (106.00) -8.8% 33432 PERA Reimbursement 85,628.00 85,628.00 (85,628.00) - 85,628.00 0.0 TOTAL REVENUES EXPENDITURES 50101 Full-time Employees -Regular 50102 Part-time Employees -Regular 50103 Temporary Employees -Regular 50105 Vacation Pay 50106 Holiday Pay 50107 Sick Pay 50108 Jury Duty 50109 Bereavement Leave 50119 Pandemic Pay 50121 Full-time Employees -Overtime 50122 Part-time Employees -Overtime 50123 Temporary Employees -Overtime 50125 Premium Pay 50126 Comp Time Paid 50130 PERA - Coordinated 50131 PERA - D.C.P. 50132 PERA - Police 50138 Fire Pension Contrib-Local 50139 Fire Pension Contrib-State 50140 Social Security 50141 Medicare 50142 Workers Comp Insur Premiums 50145 Unemployment Benefit Payments 50150 Health 50152 HSA Contribution 50170 Clothing Allowance 50180 Admin Fees - HSA/Flex 50195 Pension Expense - Coordinated WAGES & BENEFITS 1,913,966.18 15,424,122.35 14,889,400.00 (534,722.35) 103.59 14,701,705.87 14,354,436.00 102.42 426,941.50 4,882,447.29 5,935,067.00 1,052,619.71 82.26 4,862,782.48 5,847,753.00 83.16 29,498.48 367,256.36 425,754.00 58,497.64 86.26 377,818.89 337,849.00 111.83 22,175.99 715,228.46 701,223.00 (14,005.46) 102.00 679,072.86 695,638.00 97.62 74,393.24 500,162.35 - (500,162.35) - 404,652.98 - - 153,527.46 353,062.32 76,670.00 (276,392.32) 460.50 307,563.68 73,646.00 417.62 36,079.24 237,136.92 17,091.00 (220,045.92) 1,387.50 263,489.04 17,914.00 1,470.86 - 685.43 - (685.43) - 600.28 - - 820.87 17,267.45 (17,267.45) 302.86 - - 6,239.95 - - 9,214.22 77,396.13 61,500.00 (15,896.13) 125.85 59,029.92 69,000.00 85.55 - 63.89 - (63.89) - 5,818.37 - - 2,299.38 11,145.36 5,000.00 (6,145.36) 222.91 22,281.56 5,000.00 445.63 975.97 3,982.39 - (3,982.39) - 6,398.78 - - 8,380.51 79,815.78 - (79,815.78) - 101,785.67 - - 32,614.91 314,374.56 315,478.00 1,103.44 99.65 314,961.44 320,927.00 98.14 113.24 1,098.83 1,090.00 (8.83) 100.81 1,084.40 1,090.00 99.49 52,262.95 404,039.22 406,950.00 2,910.78 99.28 380,791.50 362,589.00 105.02 - 65,000.00 65,000.00 - 100.00 65,000.00 65,000.00 100.00 - 162,392.71 142,925.00 (19,467.71) 113.62 142,925.73 127,954.00 111.70 26,747.12 284,027.25 292,133.00 8,105.75 97.23 287,602.21 298,667.00 96.30 10,321.10 97,571.14 100,849.00 3,277.86 96.75 96,700.31 98,937.00 97.74 28,657.70 282,980.51 290,341.00 7,360.49 97.46 283,476.31 295,171.00 96.04 - 6,954.70 - (6,954.70) - 287.24 - - 89,690.38 1,061,324.90 1,089,188.00 27,863.10 97.44 906,929.92 929,342.00 97.59 8,502.53 108,755.66 112,800.00 4,044.34 96.41 114,367.23 115,500.00 99.02 - 7,328.68 6,325.00 (1,003.68) 115.87 5,805.10 5,866.00 98.96 231.60 3,092.04 5,030.00 1,937.96 61.47 3,249.19 4,759.00 68.27 85,628.00 85,628.00 (85,628.00) 1,099,076.39 10,130,218.33 10,050,414.00 (79,804.33) 100.79 9,701,017.90 9,672,602.00 100.29 722,416.48 4.9% 19,664.81 0.4 k (10,562.53) -2.8 k 36,155.60 5.3% 95,509.37 23.6 k 45,498.64 14.8 k (26,352.12) -10.0 k 85.15 14.2% 16,964.59 5601.5 k (6,239.95) -100.0 k 18,366.21 31.1 k (5,754.48) -98.9 k (11,136.20) -50.0k (2,416.39) -37.8 k (21,969.89) -21.6 k (586.88) -0.2 k 14.43 1.3% 23,247.72 6.1 k - 0.0% 19,466.98 13.6 k (3,574.96) -1.2 k 870.83 0.9 k (495.80) -0.2 k 6,667.46 2321.2 k 154,394.98 17.0 k (5,611.57) A.9 k 1,523.58 26.2% (157.15) -4.8 k 85,628.00 0.0 k 429,200.43 4.4% 52201 Office Supplies 684.97 13,990.94 22,050.00 8,059.06 63.45 18,289.59 22,500.00 81.29 (4,298.65) -23.5 k 52211 Operating Supplies 25,260.69 218,759.02 208,000.00 (10,759.02) 105.17 193,118.40 191,825.00 100.67 25,640.62 13.3% 52212 Cleaning Supplies 1,935.22 11,693.26 21,325.00 9,631.74 54.83 12,884.91 15,825.00 81.42 (1,191.65) -9.2k 52213 Motor Fuels & Lubricants 11,229.90 112,012.98 173,400.00 61,387.02 64.60 149,814.99 159,900.00 93.69 (37,802.01) -25.2 k 52214 Shop Supplies - 2,414.84 8,500.00 6,085.16 28.41 576.06 8,500.00 6.78 1,838.78 319.2% 52215 Chemicals& Chemical Products 5,634.94 39,184.01 53,100.00 13,915.99 73.79 37,568.86 46,600.00 80.62 1,615.15 4.3% 52217 Concession Supplies - 47,445.62 45,000.00 (2,445.62) 105.43 41,734.64 46,000.00 90.73 5,710.98 13.7% 52218 Uniforms & Personal Equip 4,344.24 25,002.86 25,900.00 897.14 96.54 20,323.67 24,000.00 84.68 4,679.19 23.0 k 52219 Safety Supplies 3,531.46 36,576.37 30,800.00 (5,776.37) 118.75 28,161.10 32,075.00 87.80 8,415.27 29.9% 52220 Small Tools & Minor Equipment 33,264.52 150,391.21 150,208.00 (183.21) 100.12 117,803.64 128,748.00 91.50 32,587.57 27.7 k 52231 Repair & Maintenance Supplies 6,879.55 62,399.84 90,000.00 27,600.16 69.33 81,654.60 99,900.00 81.74 (19,254.76) -23.6 k 52232 Equipment Parts 2,076.68 74,407.69 60,250.00 (14,157.69) 123.50 73,808.00 60,150.00 122.71 599.69 0.8% 52234 Building Repair Supplies 1,748.48 13,678.36 19,000.00 5,321.64 71.99 4,787.95 6,000.00 79.80 8,890.41 185.7% GENERALFUND Detailed Income Statement Period Ending December 31, 2024 ACCT DESCRIPTION MONTH 12/31/2024 YTD 12/31/2024 2024 BUDGET AVAILABLE BALANCE % BDGT USED YTD 12/31/2023 2023 BUDGET k BDGT USED 2024-2023 Change Amount k 52235 Street Maintenance Materials 1,608.21 70,847.70 80,000.00 9,152.30 88.56 132,382.81 75,000.00 176.51 (61,535.11) 46.5 k 52236 Sign Repair Materials 214.04 33,319.27 34,500.00 1,180.73 96.58 31,369.55 34,500.00 90.93 1,949.72 6.2% 52238 Tree & Landscaping Materials (26,212.24) 36,443.30 49,800.00 13,356.70 73.18 23,715.93 35,300.00 67.18 12,727.37 53.7 k 52240 Vandalism Supplies - 13,602.50 1,000.00 (12,602.50) 1,360.25 636.79 - - 12,965.71 2036.1 k 52250 Fuel for Resale (37,171.34) 92,126.32 - (92,126.32) - - - - 92,126.32 0.0% SUPPLIES 35,029.32 1,054,296.09 1,072,833.00 18,536.91 98.27 968,631.49 986,823.00 98.16 85,664.60 8.8% 54301 Professional Services - Auditing 250.00 54,496.00 49,000.00 (5,496.00) 111.22 44,668.00 49,000.00 91.16 9,828.00 22.0k 54309 Professional Services - Other 52,218.38 634,738.88 583,264.00 (51,474.88) 108.83 592,652.16 597,644.00 99.16 42,086.72 7.1% 54311 Phone Services 9,396.73 81,956.76 92,190.00 10,233.24 88.90 92,294.95 88,860.00 103.87 (10,338.19) -11.2k 54312 Postage 1,341.16 12,912.06 12,125.00 (787.06) 106.49 10,266.46 13,175.00 77.92 2,645.60 25.8% 54314 Credit Card Processing 1,058.15 17,412.32 19,025.00 1,612.68 91.52 18,631.59 22,525.00 82.72 (1,219.27) -6.5 k 54315 Software & Licensing 8,299.59 320,799.14 249,343.00 (71,456.14) 128.66 243,833.88 226,297.00 107.75 76,965.26 31.6 k 54316 Communication Maintenance - 1,680.00 1,500.00 (180.00) 112.00 1,752.18 2,000.00 87.61 (72.18) 4.1 k 54318 Police Body Cameras 62.60 67,750.47 68,000.00 249.53 99.63 67,687.86 65,000.00 104.14 62.61 0.1 k 54320 Travel/Conference Expense 2,254.34 55,421.66 76,470.00 21,048.34 72.48 66,891.68 67,820.00 98.63 (11,470.02) -17.1 k 54321 Meetings In House - 275.83 500.00 224.17 55.17 398.61 750.00 53.15 (122.78) -30.8 k 54322 Training Expenses 1,779.82 18,032.00 20,000.00 1,968.00 90.16 21,241.21 11,405.00 186.24 (3,209.21) -15.1 k 54330 Advertising - 540.00 2,900.00 2,360.00 18.62 2,313.00 4,700.00 49.21 (1,773.00) -76.7 k 54331 Printing & Publishing 6,644.32 26,421.53 23,600.00 (2,821.53) 111.96 23,170.56 25,750.00 89.98 3,250.97 14.0 k 54333 Training Site Expenses 2,868.43 6,321.55 14,000.00 7,678.45 45.15 2,272.57 15,500.00 14.66 4,048.98 178.2 k 54340 General Liability Insur - 236,884.97 226,100.00 (10,784.97) 104.77 213,963.47 200,000.00 106.98 22,921.50 10.7 k 54341 Property Insurance 8,532.00 8,400.00 (132.00) 101.57 8,191.00 7,700.00 106.38 341.00 4.2% 54349 Insurance Deductible - - - - 8,323.62 13,000.00 64.03 (8,323.62) -100.0 k 54350 Utilities 82,609.54 447,519.75 428,900.00 (18,619.75) 104.34 409,922.10 433,207.00 94.62 37,597.65 9.2 k 54351 Street Lighting Utilities 31,027.00 124,108.00 130,000.00 5,892.00 95.47 142,229.64 130,000.00 109.41 (18,121.64) -12.7 k 54354 Refuse - Recycling 4,052.26 33,835.97 31,950.00 (1,885.97) 105.90 31,817.63 33,390.00 95.29 2,018.34 6.3 k 54360 Contractual R&M 49,785.77 566,832.42 518,925.00 (47,907.42) 109.23 386,443.17 513,000.00 75.33 180,389.25 46.7% 54361 Contracted Snow Removal 13,305.00 28,918.75 46,720.00 17,801.25 61.90 43,015.50 40,460.00 106.32 (14,096.75) -32.8 k 54362 Tree Maintenance (71,675.00) - - - - - - - - 0.0% 54363 Automotive R&M 18,674.24 124,225.15 99,100.00 (25,125.15) 125.35 125,007.18 92,550.00 135.07 (782.03) -0.6k 54365 Contracted Janitorial 8,378.12 66,432.14 65,500.00 (932.14) 101.42 55,796.22 64,446.00 86.58 10,635.92 19.1 k 54366 Contracted Services - Printing 2,458.51 24,863.62 22,460.00 (2,403.62) 110.70 22,798.29 22,460.00 101.51 2,065.33 9.1 k 54369 Common Area Maintenance - 18,000.00 18,000.00 - 100.00 18,000.00 20,000.00 90.00 - 0.0% 54370 Equipment Rental 144.81 24,915.46 23,250.00 (1,665.46) 107.16 21,899.88 25,750.00 85.05 3,015.58 13.8% 54380 Sr Center Trip Expenses 2,851.50 31,539.66 30,000.00 (1,539.66) 105.13 29,773.02 30,000.00 99.24 1,766.64 5.9% 54381 Sr Center Activities Expense 101.47 2,919.80 1,500.00 (1,419.80) 194.65 441.87 2,500.00 17.67 2,477.93 560.8% 54382 Sr Center Instructional Expense 284.60 4,144.60 5,000.00 855.40 82.89 5,029.65 9,000.00 55.89 (885.05) -17.6 k SERVICES & CHARGES 228,171.34 3,042,430.49 2,867,722.00 (174,708.49) 106.09 2,710,726.95 2,827,889.00 95.86 331,703.54 12.2% 56401 Dues & Subscriptions 754.00 60,697.01 74,100.00 13,402.99 81.91 66,608.58 70,100.00 95.02 (5,911.57) -8.9 k 56402 Refunds & Reimbursements - 28.70 - (28.70) - 2,000.00 - - (1,971.30) -98.6 k 56405 Licenses & Permits 135.00 2,978.60 3,850.00 871.40 77.37 4,264.00 3,950.00 107.95 (1,285.40) -30.1 k 56410 Property Taxes - 22,434.00 22,100.00 (334.00) 101.51 19,554.00 22,100.00 88.48 2,880.00 14.7% 56412 Drug Testing 783.83 3,113.66 2,750.00 (363.66) 113.22 5,098.57 2,750.00 185.40 (1,984.91) -38.9k 56420 Lodging Tax Reimb 20,883.96 122,404.70 123,500.00 1,095.30 99.11 125,279.12 114,000.00 109.89 (2,874.42) -2.3 k 56421 Cable Franchise Expenses 21,445.17 90,360.73 100,000.00 9,639.27 90.36 96,351.05 105,000.00 91.76 (5,990.32) -6.2 k 56425 Donations to Civic Org. - - 2,000.00 2,000.00 - - 2,000.00 - - 0.0% 56438 Business Subsidy -Tax Abatement 10,798.42 21,596.84 25,000.00 3,403.16 86.39 21,330.54 30,000.00 71.10 266.30 1.2 k 56440 Miscellaneous Expense 10,060.63 32,699.94 28,100.00 (4,599.94) 116.37 20,445.81 23,600.00 86.63 12,254.13 59.9 k GENERALFUND Detailed Income Statement Period Ending December 31, 2024 MONTH YTD 2024 AVAILABLE % BDGT YTD 2023 k BDGT 2024-2023 Change ACCT DESCRIPTION 12/31/2024 12/31/2024 BUDGET BALANCE USED 12/31/2023 BUDGET USED Amount k 56445 Bad Debt Expense MISCELLANEOUS EXPENSES 90540 Machinery & Equipment CAPITAL OUTLAY 80700 Interfund Transfers TRANSFERS -OUT TOTAL EXPENDITURES NET REVENUE 6,045.66 6,045.66 - (6,045.66) - - - - 6,045.66 0.0% 70,906.67 362,359.84 381,400.00 19,040.16 95.01 360,931.67 373,500.00 96.63 1,428.17 0.4% 4,000.00 4,000.00 (4,000.00) 32,217.77 5,000.00 644.36 (28,217.77) -87.6 4,000.00 4,000.00 - (4,000.00) - 32,217.77 5,000.00 644.36 (28,217.77) -87.6 400,000.00 517,031.00 517,031.00 100.00 488,622.00 488,622.00 100.00 28,409.00 5.8 k 400,000.00 517,031.00 517,031.00 100.00 488,622.00 488,622.00 100.00 28,409.00 5.8% 1,837,183.72 15,110,335.75 14,889,400.00 (220,935.75) 101.48 14,262,147.78 14,354,436.00 99.36 848,187.97 5.9% 76,782.46 313,786.60 - (313,786.60) 439,558.09 (125,771.49) GENERAL FUND 2024 Financial Results STTM MARY The 2024 financial audit is complete and this memo provides a summary of the results. The General fund reflects a net surplus of $313,787, based on revenues exceeding expenses. Total Revenues Total Expenses Net Revenue Actual Budget $15,424,122 $14,889,400 Budgetary Variance % Variance $534,722 3.6% 15,110,336 14,889,400-220,936 -1.5% $313,787 $0 $313,787 Total revenues were higher than budgeted expectations by $534,722 while total expenses were higher than budget by $220,936, leading to a positive net revenue (surplus) of $313,787. The surplus is the result of several revenue line items being higher than expected, including Building Permits, State Pension Aid for Police and Fire, and Interest Earnings. FUND BALANCE The 2024 fund balance of $8,639,016 represents 55.1% of the 2025 budgeted expenditures and is down from 55.9% last year. The slight decrease in the fund balance percentage is simply a function of the budgeted expenses growing at a faster rate (5.5%) than our annual net revenue/surplus (2.1%). This trend will continue if our budgeted expenses continue to grow at a faster rate than our annual surpluses. We continue to maintain a healthy fund balance in comparison to the State Auditor's recommendation of at least 35% to 50%, affording flexibility to the city to address emergency issues or to fund other one-time needs. Use of fund balance, however, needs to be done strategically and in a manner that doesn't negatively affect the City's AA- bond rating. PY Fund Balance $8,325,230 55.9% CY Net Revenue $313,787 CY Fund Balance $8,639,016 2025 Budgeted Expenses $15,709,729 Fund Balance % 55.1% Fund Balances 40% Working Capital $6,283,891 40.0% 10% for Emergencies $1,570,973 10.0% Restricted $39,045 0.2% Unassigned $745,107 4.7% $8,639,016 55.1% Budgeted Expense Increase 5.5% 2024 Surplus % of Budget 2.1 % REVENUES Total revenues were $534,722 higher than budgeted expectations. The following is a summary of the key activity within each revenue category. Taxes ($20,496less than budget) Collection of property tax revenues historically has had a delinquency rate of approximately 0.3%. The delinquency rate for 2024 is 0.7%, producing the minor budgetary deficit in collected revenues. Other Taxes ($20,579 less than budget) This category includes the collection of Lodging Taxes ($1,300 below budget) and Cable TV Franchise Fees ($19,279 below budget). We've seen a steady decrease in Cable TV Franchise Fees, likely related to customers moving away from cable and to streaming services. This trend is expected to continue. Lodging revenues saw a slight decrease from the prior year. For lodging taxes collected, 95% is remitted to the Hutchinson Convention & Visitors Bureau to fund its operations. For the cable TV franchise fees, 50% is remitted to HCVN to help fund the public television cable network. Payments to HCVB and HCVN are reflected as a Miscellaneous Expense within the general fund. Licenses & Permits ($27,528 greater than budget) The largest driver in this category was Building Permits, which exceeded the budget by $23,079. City staff reduced the 2024 budgeted revenue by $50,000 after a significant drop in 2023 revenue along with an expectation that building activity would be continue to be slower in 2024. Intergovernmental Revenue ($133,826 greater than budget) Pension aid received from the State for Police was $43,246 higher than expected while Fire pension aid was $19,468 higher than expected. Additionally, an unbudgeted state grant in the amount of $31,157 was received for the Parks department to reimburse the full cost of the Goats on the Go program. This program replaced prescribed burns of natural grasses at several of our city parks. Charges for Services ($54, 015 greater than budget) Operations that outperformed compared to the budget include: Motor Vehicle Fees ($56,723), Civic Arena Fees ($36,181), and Airport Fuel Sales ($105,257). We did not budget for the airport fuel sales since we had an FBO (Fixed -Based Operator) managing the fuel system at the time the budget was completed. That FBO left early 2024, leaving the City to manage the system. The fuel sales, with a slight markup, offset the expense of purchased fuel. The above budgetary losses were offset by some revenue line items that fell below budgeted expectations, including: Recreation Activity Fees ($45,673), PRCE Concessions ($13,802), Waterpark Admissions ($19,411) and Engineering Fees ($63,760). Engineering Fees came in lower since we didn't hire the budgeted City Engineer position. Engineering fees are paid from bonding dollars on our annual roadway improvement projects and designed to offset the budgeted Engineering expenses in the General fund. The engineer vacancy resulted in lower engineering expenses, allowing us to reduce our bonding (debt) accordingly. Miscellaneous Revenues ($278, 763 greater than budget) A portion of this surplus is due to increased revenues while some is essentially a reimbursement of expenses incurred. The League of Minnesota Cities Insurance Trust pays an annual dividend on the property and general liability premiums paid by the cities. The dividends are unpredictable and subject to the discretion of LMCIT's board based on the level of claims versus premiums. It also takes potential future liabilities into consideration. Our 2024 dividend received was $11,395 compared to our budget assumption of $10,000. In 2024, LMCIT provided a dividend on workers compensation premiums for the first time in many years, with Hutchinson receiving $20,644. The workers compensation dividend was not budgeted. Our investment earnings exceeded the budget by $151,449. We took advantage of the higher investment rates over the past two years to set us up with higher than normal interest earnings over the next 4 to 5 years. We budget conservatively for interest revenue to avoid future budgetary reductions when interest rates fall again. This revenue will contribute to future budgetary surpluses to help maintain a healthy fund balance. Sponsorships and Contributions towards the various recreational programs and facilities totaled $54,431 compared to the budgeted assumption of $21,100. The Parks department billed Hutchinson Utilities $19,103 for landscaping work at their facilities. This activity was not included in the budget. Transfers -In (Actual equals budget) All transfers were received as expected. Fines & Forfeitures ($4,191 less than budget) This category consists of the City's portion of court fines received from the State. EXPENDITURES Total expenditures were higher than the budget by $220,936. The following is a summary of the key activity within each expenditure category. Wages & Benefits ($79,804 greater than budget) This category came in over budget mainly due to $85,625 of pension liabilities that we are required to record as part of the year end audit. Without that pension activity, departmental wages and benefits came in under budget mainly due to the vacant City Engineer position that was budgeted to be filled for the full year ($73,282 savings). The Streets department also was under budget due to several retirements in 2024 ($13,235 savings). Departments that came in over budget include Elections ($12,726), Motor Vehicle ($18,793), Civic Arena ($8,179), Parks ($16,288) and Cemetery ($11,535). With three elections administered in the year, we underestimated the amount of temporary elections judges needed. The Motor Vehicle overage was actually approved by City Council in 2024 with the addition of one full-time employee to help address work load in addition to a potential succession plan for the DMV manager position. The Civic Arena had $24,624 more temporary wages in 2024 than 2023, partially the result of full-time staff spending more time on diagnosing significant maintenance issues. The Cemetery's seasonal mowing labor exceeded the budget by over $10,000 due to a longer than usual mowing season. In 2024, the State mandated sick leave for our temporary/seasonal employees. This contributed to higher seasonal wages as hours would need to be filled when an employee used sick time. Many seasonal employees took advantage of the new sick time, using their sick hours on their final paychecks, regardless of actually being sick. Increased vacation accruals for city employees per the new policy also contributed to wages being higher. Supplies ($18,537less than budget) Unbudgeted fuel purchases for the airport totaled $92,126. As mentioned in the Charges for Services revenue section above, this expense is offset by fuel sales revenue. Expenses related to vandalism at city parks were $12,603 higher than budgeted. A few other expense line items had budgetary surpluses to help offset the airport fuel expenses: Fuel for City Vehicles was $61,387 lower than expected due to a combination of lower fuel prices and mild winter weather resulting in less fuel used for snow removal operations. Chemicals, Repair & Maintenance supplies and Tree Maintenance Materials were lower than budgeted expectations by $13,916, $13,442 and $13,356, respectively. Services & Charges ($174, 708 greater than budget) Several line items exceeded the budget, contributing to this category being over budget for the year. Contracted Repair & Maintenance exceeded the budget by $106,092 at the Civic Arena, Recreation Building and Waterpark as new staff addressed poor maintenance practices by former staff. More significant repairs will be made over the next few years as issues are diagnosed. Processes and plans are being developed to provide proper preventative maintenance within these facilities going forward. Software costs exceeded the budget by $71,456. The conversion to new software for Finance and Building Inspections resulted in higher costs than expected. Park & Recreation paid a $20,000 buyout of an old web -based system after transitioning to a new system in 2023. PRCE staff didn't realize they committed to a three-year contract with the old software which had two years remaining when they made the change to the new system. Engineering Professional Services were $31,110 over budget due to the vacant City Engineer position and continuing to use SEH for our engineering needs. This higher expense is offset by the budgetary savings in Wages & Benefits due to the engineer vacancy. Line items that came in under budget include Phone Services ($10,223), Travel/Conference Expense ($21,048) and Contracted Snow Removal ($17,801). Miscellaneous Expenses ($19, 040 less than budget) This category is under budget due to lower than expected Dues & Subscriptions and Cable Franchise expense. Dues & Subscriptions are lower due to a billing change by the League of Minnesota Cities. Past billings were for the fiscal year September through August and paid by the City in September of each year. LMC changed to a calendar year billing in 2024 which resulted in us being billed only for September through December 2024. The January through August 2024 dues were paid in September 2023 under the old billing practice. This is merely a timing difference and we'll be back to a full year's expense in 2025. The City remits 50% of the Cable Franchise fee revenue to the HCVN to fund its public cable TV operations. Due to the lower revenue, the expenditure was under budget by $9,639. Transfers -Out (Actual equals budget) All transfers were made as expected, including the City's funding for shared operations of the HATS Facility ($117,031) and funding of the General fund's fleet replacement ($400,000). Budgetary Performance by Department: Unallocated General Exp Mayor & City Council City Administrator Elections Finance Department Motor Vehicle Assessing Legal Planning Information Services City Hall Building Police Department Emergency Management Safety Committee Fire Department Protective Inspections Hospital Security Engineering Streets & Alleys Park/Recreation Admin Recreation Senior Citizen Center Civic Arena Park Department Recreation Building Events Center Evergreen Building Library Waterpark Cemetery Airport General Revenues Pension Expenses TOTALS REVENUE Actual Budget Variance 222,457 186,725 35,732 332 - 332 4,354 - 4,354 3,613 2,300 1,313 381,881 331,000 50,881 44,100 44,100 - 29,335 24,000 5,335 147,172 146,940 232 2,240 2,200 40 467,852 416,126 51,726 32,195 30,234 1,961 396,858 373,000 23,858 406,057 479,881 (73,824) 64,340 52,580 11,760 83,935 73,987 9,948 153,494 197,000 (43,506) 46,823 51,100 (4,277) 380,020 320,750 59,270 285,752 224,000 61,752 90,396 87,500 2,896 37,510 30,000 7,510 6,700 6,600 100 296,083 315,000 (18,917) 97,205 103,150 (5,945) 247,819 133,200 114,619 11,495,600 11,258,027 237,573 EXPENSE Actual Budget Variance 1,163,507 1,141,625 (21,882) 40,649 47,477 6,828 522,254 519,041 (3,213) 43,286 29,850 (13,436) 443,845 427,823 (16,022) 358,812 338,131 (20,681) 61,152 61,499 347 322,132 329,055 6,923 180,233 181,040 807 585,936 619,744 33,808 209,812 202,295 (7,517) 4,191,344 4,210,713 19,369 19,564 13,500 (6,064) 11,696 13,950 2,254 426,537 447,485 20,948 418,850 397,864 (20,986) 467,076 479,881 12,805 1,659,842 1,777,633 117,791 311,930 280,458 (31,472) 213,374 225,861 12,487 80,740 79,564 (1,176) 463,656 413,137 (50,519) 1,239,917 1,187,993 (51,924) 282,147 280,335 (1,812) 157,024 151,082 (5,942) 33,757 35,080 1,323 242,103 247,865 5,763 483,516 467,082 (16,434) 157,244 153,077 (4,167) 232,773 129,260 (103,513) 85,628 - (85,628) 15,424,122 14,889,400 534,722 15,110,336 14,889,400 (220,936) Departments with Expenses exceeding the Budget Net Revenue (941,050) (40,649) (521,922) (38,932) (440,232) 23,069 (61,152) (278,032) (150, 898) (438,764) (207,572) (3,723,492) (19, 564) (11,696) (394,342) (21, 992) (61,019) (1,595,502) (227,995) (59,880) (33,917) (83,636) (954,165) (191,751) (119,514) (27,057) (242,103) (187,433) (60, 039) 15,046 11,495,600 (85,628) 313,787 Unallocated General Expenses ($21,882) This department includes activities that benefit all general fund departments. Expenses exceeded the budget due to higher than expected Property and Liability Insurance ($10,509) and higher Fire Pension Contribution ($19,468). The pension contribution is simply a pass through expense from the amount of state pension aid we receive, which was also $19,468 higher than our budget. Higher than budgeted dividend revenue from our workers compensation policy ($20,644) helped to offset the higher expenses. City Administration ($3,213) This department exceeded the expense budget due to a combination of minor items. Wage & Benefits exceeded the budget by $1,481 due to pay increases for staff being slightly higher than the budgeted assumption. With the recent software conversion, the decision was made to continue paying the annual fee of $2,026 to keep our old software to ensure that we had all of the history we needed in our new system. Elections ($13,436) This department exceeded the expense budget due primarily to seasonal election judge wages being $12,726 higher than expected. It was a difficult year to budget as we had three elections to oversee with added mandates from the state for absentee voting. Much of Melissa Starke's time was spent on election related activities during the year but her wages were not allocated to this department. The true cost of holding the 2024 elections was much greater than the $43,286 of expense shown in this department when considering the significant amount of time spent by Melissa to administer the process. Finance ($16,022) This department exceeded the expense budget due to a combination of items. Wage & Benefits exceeded the budget by $1,362 due to pay increases for staff being slightly higher than the budgeted assumption. With the recent software conversion, the decision was made to continue paying the annual fee of $10,011 to keep our old software to ensure that we had all of the history we needed in our new system. The software used for our 5-year Capital Plan increased $2,200 without prior notice, causing a $2,200 budgetary overage. Lastly, the annual cost of the city's 2023 financial audit, which was conducted in 2024, was $5,500 higher than budgeted with the increase attributed to the additional cost of auditing federal monies received. The federal audit is required when we utilize more than $750,000 of federal monies in a given year. We surpassed that limit with the receipt of ARPA (Covid) monies, FEMA monies for the Franklin Street development project and Airport Aid for a new hangar and navigation lighting improvements. Motor Vehicle ($20,681) This department exceeded the expense budget due mainly to staffing levels but also due to unanticipated expenses related to the new office space. Wages & Benefits exceeded the budget by $18,793 due to the addition of a full-time employee in early November, as approved by the city council. The higher expenses were offset by revenues that exceeded the budget by $50,881. City Hall Building ($7,517) This department exceeded the expense budget due mainly to Utilities and Contracted Janitorial being higher than expected by $4,088 and $3,904. Contributing to the higher janitorial expense was carpet cleaning at an unbudgeted cost of $2,263. Emergency Management ($6,064) This department consists of operations related to the civil defense system. It was overbudget due to the relocation of a siren on 5th Avenue East at a cost of $7,477. The siren was found to be on private property and the new property owners requested the City to move it to the right of way. Protective Inspections ($20,986) This department exceeded the expense budget due to software costs being $22,153 higher than budgeted. The increased cost was related to the new software system and issues with implementation. Increased building permit revenue of $23,858 helped offset the higher expense. Park & Recreation Admin ($31,472) This department exceeded the expense budget primarily due to an unbudgeted $20,000 buyout of a former PRCE software system. Prior PRCE staff thought the contract was cancellable at any time when in reality they had agreed to a three-year contract. A timing issue with the 2024/25 winter PRCE brochure increased the 2024 expense by $4,874. Based on past history, this invoice should have been paid in January 2025 but was paid in December 2024. It may be due to using a different vendor after Crow River Press ceased operations. The higher brochure cost is offset by Sponsorship revenue being $9,463 higher than budget. Senior Center ($1,176) This department exceeded the expense budget due to Senior Trip and Activities expenses being $2,959 higher than expected. Reimbursement revenues from the seniors did not cover as much of the expense as in prior years. Civic Arena ($50,519) This department exceeded the expense budget due to Contractual Repair & Maintenance being $71,617 higher than expected. The main reason for the overage is related to unexpected repairs to the refrigeration system and compressors. The expense also included $10,000 to upgrade the girl's locker room, which was offset by $10,000 in donations from the hockey association. Total revenues were $59,270 higher than budget, which resulted in a Net Revenue that outperformed budgeted expectations. Parks ($51,924) This department exceeded the expense budget due a combination of items. In maintaining the natural grasses, Parks used a combination of controlled burns and Goats on the Go. This resulted in a $31,157 budgetary overage which was offset by a state grant in the same amount. The bottom line was not affected by the activity. Wages & Benefits came in $16,288 over budget, mainly due to Temporary/Seasonal labor. In addition to increased hours worked, seasonal employees took advantage of the new sick time that the State mandated. The majority of seasonal employees used all of their sick time on their last paycheck, essentially using it more as vacation and not being sick. Recreation Building ($1,812) This department exceeded the expense budget due to unanticipated facility repairs of $12,753, including locker room showers, basketball hoops and entrance doors. Higher revenues and budgetary savings in Wages & Benefits and Supplies offset the higher repairs. Event Center ($5,942) This department exceeded the expense budget due to unanticipated facility repairs. This was offset by higher than expected rental revenues. Waterpark ($16,434) This department exceeded the expense budget due to unanticipated facility repairs and higher than expected utilities. We incurred $22,571 of expense to replumb the surge tank before opening for operations. Utilities increased as more heat was necessary in the mechanical room during winter hours. Budgetary savings for chemicals ($8,440) helped offset a portion of the higher expenses. Lower admission fees and season pass revenues contributed to this department's net loss of $187,433 compared to the budgeted net loss of $152,082. This was our worst year financially since the facility opened in 2017. Cemetery ($4,167) This department exceeded the expense budget due to Temporary/Seasonal wages being approximately $10,900 higher than expected. A longer mowing season contributed to the higher labor expense. Airport ($103,513) This department exceeded the expense budget due to the City assuming the fuel system activity after losing our Fixed Base Operator in January 2024. We incurred $92,126 of unbudgeted expense for fuel purchased. This is offset by $108,257 of fuel sales revenue, which includes a slight markup. Temporary/Seasonal wages was approximately $4,000 higher than expected. Despite the higher expenses, this department ended the year with a positive net revenue of $15,046 compared to the budgeted surplus of $3,940. Pension Expenses ($85,628) This activity is required by our financial audit and calculated by the auditors. It's a reflection of future pension liability and was not a cash outlay, like other operating expenses. This activity is not part of our budget process and unfortunately distorts our operating results.