No preview available
cp07-23-85 cHUTCHINSON CITY CALENDAR WEEK OF July 21 ' TO July 27 10 1985' WEDNESDAY -24- k * ** C R A Z Y D A Y S * * * * * * *I 10:00 - 11:00 A.M. - Directors !teeting at City Hall SUNDAY -21- THURSDAY -ZS-- - Nursing Home Board Meeting at Burns Manor MONDAY -22- FRIDAY -26- VACATION: July 22 -26 Dick Nagy Homer Pittman WR -23- 7:30 P.M. - City Council Meeting at City gall ATURDAY -27- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 23, 1985 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Gary S. Brooks 3. Consideration of Minutes - Regular Meeting of July 9, 1985 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - June 1985 2. Building Official's Report - June 1985 3. Planning Commission Minutes dated June 18, 1985 4. Tree Board Minutes dated May 1, 1985 5. Parks 8 Recreation Board Minutes dated June 12, 1985 6. Hospital Board Minutes Dated June 18, 1985 Action - Order minutes to be filed 5. Public Hearing - 8:00 P.M. (a) Arthur J. Benjamin Parking Assessment (Nemitz Paint Store) Action - Motion to close hearing - Motion to reject - Motion to approve parking assessment correction - Motion to order prepara- tion of Resolution 6. Communications, Requests and Petitions (a) Consideration of Status Reports By City Attorney: 1. Klockmann Property 2. Gutormson Property 3. Cameo Cleaners Sign 4. Storm Shelter Rules And Regulations 5. 616 Harmony Lane - Martin Prieve Action - 7. Resolutions and Ordinances (a) Resolution No. 8074 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 1 CITY COUNCIL AGENDA - JULY 23, 1985 (b) Resolution No. 8080 - Resolution Entering Into Contract With MN /DOT To Continue Public Transportation In Hutchinson For 1986 Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Complaint Concerning Stray Cats (DEFERRED JUNE 25, 1985) Action - Motion to reject - Motion to waive first reading of Ordinance and set second reading August 13, 1985 (b) Consideration Of Heating System Problem In Fire Station (DEFERRED FEBRUARY 26, 1985) Action - (c) Consideration of Variance As Submitted By Erickson Oil Company with favorable recommendation of Planning Commission (DEFERRED NOVEMBER 27, 1984) Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 8075 (d) Consideration of Hassan Street Between Fourth And Fifth Avenues (Project 86 -01) Action - (e) Consideration Of Awarding Bid For Project No. 85- 01 -39, Letting No. 12 Action - Motion to reject - Motion to approve awarding contract 9. New Business (a) Consideration Of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration Of Baseball Field Renovation At Tartan Park Action - Motion to reject - Motion to approve (c) Consideration Of Authorization To Advertise For Bids To Surface Roberts Park Parking Lot Action - Motion to reject - Motion to approve advertising for bids 2 CITY COUNCIL AGENDA - JULY 23, 1985 (d) Consideration Of Conditional Use Permit Request Submitted By Glen b Roxann Sladek With Favorable Recommendation Of Planning Commission - Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8076 (e) Consideration Of Variance Request Submitted By Glen b Roxann Sladek With Favorable Recommendation Of Planning Commission Action — Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8077 (f) Consideration Of Variance Request Submitted By Erickson Oil Products, Inc. With Favorable Recommendation Of Planning Commission With Contingency Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8078 (g) Consideration Of Conditional Use Permit Request Submitted By Hutch Agri -Tech With Favorable Recommendation Of Planning Commission With Contingency . Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 8079 (h) Consideration Of Annexation Of Boldt, Kadelbach, Satterlee And Schimmel Properties With Favorable Recommendation Of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution (i) Consideration Of Error On "Pending Assessment" For Over -Lay Street Project Action - (j) Consideration Of Continuance Of City's General Plan To Construct And /Or Upgrade Burlington Northern Railroad Line Within City Limits And Retain Right -Of -Way Ownership Action - Motion to reject - Motion to approve amending financing plan and set public hearing - Motion to waive reading and adopt Resolution e (k) Consideration Of Application For Gambling Devices License For McLeod County Agricultural Association Action - Motion to reject - Motion to approve and issue license 3 CITY COUNCIL AGENDA - JULY 23, 1985 11 (1) Consideration Of Agreement With Minnesota Department Of Transportation Regarding State Aid For Airport Maintenance And Operation Action - Motion to reject - Motion to approve entering into contract - Motion to waive reading and adopt Resolution No. 8081 (m) Consideration Of Sale Of 1962 Ford Rescue Personal Carrier Action - Motion to reject - Motion to approve sale and award bid (n) Consideration Of Engineer's Report For Improvement Project No. 86 -02 Action - Motion to reject - Motion to approve engineer's report and set public hearing August 27, 1985 at 8:00 P.M. - Motion to waive reading and adopt Resolution no. 8083 (o) Consideration Of Application By Hutchinson Jaycees For Retail "On Sale" Non - Intoxicating Malt Liquor License For Softball Tournament July 27 -28, 1985 Action - Motion to reject - Motion to approve and issue license . (p) Consideration Of Application For Gambling Devices License For St. Anastasia Parish Action - Motion to reject - Motion to approve and issue license (q) Consideration Of Application For Bingo License For St. Anastasia Parish Action - Motion to reject - Motion to approve and issue license (r) Consideration Of Application For Retail "On Sale" Non - Intoxicating Malt Liquor License For St. Anastasia Parish's Fall Festival Action - Motion to reject - Motion to approve and issue license (s) Consideration Of Application For Intoxicating Liquor License By Durwood Airhart For D. J. Mac's, Inc. (Formerly LeBistro) Action - Motion to reject - Motion to set public hearing for August 13, 1985 at 8:00 P.M. 10. Miscellaneous ' (a) Communications from City Administrator • 4 CITY COUNCIL AGENDA - JULY 23. 1985 0 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjourment L] a 5 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, JULY 9, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the regular meeting of June 25, 1985 and bid openings of June 11, 18, 20 and July 1 and 2, 1985 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. NURSING HOME BOARD MINUTES DATED MAY 23, 1985 • Mayor Stearns ordered the minutes to be filed. (b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATE BY ALICE MILLER The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the request. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) IMPROVEMENT PROJECT NO. 86 -01 The public hearing was called to order by Vice- President Carls at 8:00 P.M. Mr. Dale Smith, 28 First Avenue N.E., inquired if the project would include curb and sidewalk. He stated sidewalk work was done on Main Street North two years ago and wondered if it would be re- placed. Mr. Smith asked if the curb would be continued down in line with Main Street and why the road was being replaced. He in- quired what was proposed for Hassan Street North. Dr. Lester, Schuft, 45 Third Avenue S.E., expressed concern about the street down to the park and the dust and dirt from the road. He asked if something could be put on the street to reduce the dust. Also, Dr. Schuft inquired about assessment on a corner lot. Maintenance Operations Director Ralph Neumann reported the Street h a. CITY COUNCIL MINUTES - JULY 99 1985 0 Department sprayed water on the street to reduce the dust. He was instructed to check into the cost of a calcium chloride coating and to water the street once a day to reduce dust. Mr. Norman Zachow, 425 Hassan Street South, stated that some of his neighbors did not receive hearing notices. He wondered if the pro- posed project included only curb and gutter. Mr. Zachow was op- posed to the project and assessment inasmuch as he already had curb and gutter in place and the street was in fairly good condition. Alderman Torgerson moved to close the hearing at 8:25 P.M. The mo- tion was seconded by Alderman Mlinar and carried unanimously. NOTE: Mayor Stearns resumed the duties of the Chair and conducted the re- mainder of the hearing. Following discussion, Alderman Carl moved to approve Project 86 -01 except for Hassan Street between Fourth and Fifth Avenues and to order preparation of the plans and specifications, with the one block to be reviewed and placed on the July 23 Council agenda. Mo- tion seconded by Alderman Mlinar and unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE ON REGIONAL PLANNING ACTIVITIES • Mr. Eugene Hippe, Executive Director of Region 6 -E, was unable to attend the Council meeting but will be present at a future date. (b) REPORT ON WADING POOL BY BARRY ANDERSON AND JEFF HAAG It was reported by Barry Anderson and Jeff Haag that the Jaycees had raised approximately $9,000 toward the $16,000 cost for a wad- ing pool. They requested the City Council to commit the funds for the wading pool until such time as the Jaycees could raise the remainder of the money in order to meet the contractor's project deadline. The motion was made and seconded to include the wading pool into the recreational facility and swimming pool structure, based on the report by Barry Anderson and Jeff Haag. Motion unanimously car- ried. NOTE: At 7:42 P.M. Mayor Stearns dismissed himself from the meeting, and Vice - President Carls took over the Chair. It was further reported by Barry Anderson that there would be an additional cost of $1,707 for installation of light bases and con- duit for the swimming pool. The committee recommended approval at this time. 40 CITY COUNCIL MINUTES - JULY 9, 1985 Following discussion, Alderman Torgerson moved to add the light bases and conduit to the contract for the recreational building. The motion was seconded by Alderman Mikulecky and carried unani- mously. (c) CONSIDERATION OF STATUS REPORT BY CITY ATTORNEY: 1. KLOCKMANN PROPERTY 2. GUTORMSON PROPERTY 3. CAMEO CLEANERS SIGN 4. STORM SHELTER RULES AND REGULATIONS City Attorney Schaefer presented a report on the status of the above items. Two properties on Harmony Lane that were determined a public nuisance were also discussed. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 9/85 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Alderman Mlinar moved to waive second reading and adopt Ordinance No. 717. The motion was seconded by Alderman Mikulecky and carried unanimously. (b) ORDINANCE NO. 10/85 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNIG ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP The motion was made by Alderman Torgerson, seconded by Alderman Mlinar, to waive second reading and adopt Ordinance No. 718. Mo- tion unanimously carried. (c) ORDINANCE NO. 11/85 - ORDINANCE AMENDING SECTION 6.06 B OF THE HUTCHINSON ZONING ORDINANCE, ENTITLED "AMENDMENTS" It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to waive second reading and adopt Ordinance No. 719. Motion carried unanimously. (d) RESOLUTION NO. 8070 - RESOLUTION ACCEPTING $75,000 FROM HUTCHINSON UTILITIES COMMISSION Alderman Mlinar made the motion to waive reading and adopt Resolu- tion No. Q070. The motion was seconded by Alderman Mikulecky and unanimously carried. (e) RESOLUTION NO. 8071 - RESOLUTION SETTING INTEREST RATE AND PAYMENT SCHEDULE FOR 1985 ASSESSMENT ROLLS NUMBERS 200, 201, 202, 203, 204 AND 205 3 CITY COUNCIL MINUTES - JULY 9, 1985 11 It was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to waive reading and adopt Resolution No. 8071 setting the interest rate at 7.6 %. Motion carried unanimously. (f) 'RESOLUTION NO. 8072 - REVISING PARKING ASSESSMENTS The motion was made by Alderman Torgerson to waive reading and adopt Resolution No. 8072. Alderman Mlinar seconded the motion, and it carried unanimously. (g) RESOLUTION NO. 8073 - RESOLUTION AUTHORIZING ISSUANCE OF EQUIPMENT CERTIFICATE IN THE AMOUNT OF $6,999 AT 8% INTEREST Alderman Mlinar moved to waive reading and adopt Resolution No. 8073. Motion seconded by Alderman Mikulecky and unanimously car- ried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MAKING BID ON MCLAUGHLIN PROPERTY ON SECOND AVENUE SOUTHEAST AND HURON STREET Following discussion, the motion was made by Alderman Mikulecky that the City not make a bid on the McLaughlin property located on Second Avenue Southeast and Huron Street. Alderman Mlinar seconded the motion, and it carried unanimously. (b) CONSIDERATION OF AWARDING BIDS FOR FRONT -END WHEEL LOADER (DEFERRED JUNE 18, 1985) It was moved by Alderman Torgerson to accept the bid from HAYTI in the amount of $13,537.75 for the old front -end wheel loader and to accept the bid from Road Machinery & Supplies of Bloomington for a new Clark 55C front -end wheel loader in the amount of $60,395, with terms. Motion seconded by Alderman Carls and unanimously carried. Maintenance Operations Director Ralph Neumann requested the City Council to reject all bids received on July 2, 1985 for the pur- chase of a new GYW truck and sale of a used two ton dump truck. Following discussion, the motion was made by Alderman Carl s, sec- onded by Alderman Mlinar, to reject all bids on the GYW truck and to rebid this item in the near future. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF SIDEWALK REPLACEMENT ON EAST AND WEST PISHNEY LANE Director of Engineering Priebe reported on the proposed 1985 side- walk replacement on East and West Pishney Lane and stated the side- walk is on private property. 4 CITY COUNCIL MINUTES - JULY 9, 1985 • After discussion, Alderman Mikulecky made the motion to notify the property owners by letter of alternatives No. 2 and 4 in the Engin- eer's report, with the addition to No. 2 that the City assumes no liability if someone is hurt, and to have them appear at the August 13 Council meeting. Motion seconded by Alderman Mlinar. The mo- tion was amended by Alderman Car ls to have the letter include all items in the Engineer's memorandum except for item No. 1. The amended motion was seconded by Alderman Torgerson and unanimously carried. The main motion carried unanimously. (b) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT ON IMPROVEMENT FOR 1986 PROJECTS It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to order the engineer's report and to waive reading and adopt Resolu- tion No. 8069. Motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR STORM SEWER AND STREET IMPROVEMENT FOR HUTCH COMPUTER INC. Following discussion, the motion was made by Alderman Mlinar to ap- prove ordering the engineer's preliminary report. Alderman Miku- lecky seconded the motion, and it carried unanimously. . (d) CONSIDERATION OF ACCEPTANCE OF PROPOSED DENTAL, LIFE AND LONG -TERM DISABILITY INSURANCES AND ESTABLISHING BID OPENING DATE FOR HEALTH INSURANCE After discussion, Alderman Mlinar moved to accept the dental, life and long -term disability insurance proposals and to approve a bid opening date on August 14, 1985 at 1:00 P.M. for group health in- surance bid, with the contingency to negotiate the rate increase not to exceed 10% with current carrier. The motion was seconded by Alderman Torgerson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on the progress of the recrea- tional facility /pool and library projects. He stated the airport survey was completed on schedule and copies were sent to the par - ties involved. It was reported that the proposed KDUZ radio tower had been denied by the FAA. Three proposals were received for the soil testing at the proposed wastewater, treatment plant. It was the recommendation of Mr. Plotz to accept the proposal from Braun Engineering in the amount of $11,652.50. The motion was made by Alderman Mlinar to approve Braun Engineering for the soil testing at the new water treatment plant site. Alderman Carls seconded the motion, and it carried unanimously. CITY COUNCIL MINUTES - JULY 9, 1985 L� Administrator Plotz commented on the letter received from Attorney Bill Haas concerning airport appraisals. It was Attorney Haas's recommendation that the City change appraiser to get the task done sooner. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about a recent water problem. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson reported there was still a problem with dead fish by the dam. (d) COMMUNICATIONS FROM CITY ATTORNEY JAMES SCHAEFER Attorney Schaefer inquired about the annual market adjustment ap- plying to his salary. Following discussion, it was moved by Alder- man Mlinar to adjust the City Attorney's salary 4% for cost of liv- ing increase, retroactive to January 1, 1985. Motion seconded by Alderman Torgerson and carried four to one, with Alderman Mikulecky voting nay. (e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING MARLOW Y. PRIEBE Engineer Priebe stated that Retirement Living had requested author- ization to put in a temporary office at the proposed condominium site. Following discussion, Alderman Mlinar moved to approve the temporary office for Retirement Living. Motion seconded by Alder- man Torgerson and unanimously carried. It was reported that the Beautification Committee had reviewed the approved plan for the Plowman parking lot and recommended several minor changes, with no loss of parking spaces. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the amendment to the parking lot plan. Motion carried unanimously. The City Engineer commented it was his recommenation to put in the entire street on Hassan Street and not leave the project half done. (f) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS Mayor Stearns reported on the status of the railroad. It appears that Jerry Ross will purchase the railroad trackage rather than Rail Authority. However, he would like a commitment from the City that it will proceed with its prior commitment of funds to do the proposed project. Mayor Stearns inquired about the progress on codification of the City's ordinances. City Attorney Schaefer will present a report at the August 6, 1985 Council meeting. 0 E 0 1._J CITY COUNCIL MINUTES - JULY 9, 1985 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Miku- lecky, to approve the claims and authorize payment from the appro- priate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:40 P.M. 7 3 L JUNE CITY OF HUTCHINSON FINANCIAL REPORT - 1985 JUNE • REVENUE REPORT - GENERAL FUND JUNE YEAR TO ADOPTED BALANCE-PERCENTAGE CITY ADM. /CITY CLERK 9955.43 CURRENT DATE ACTUAL BUDGET REMAINING USED TAXES 77382.03 506324.41 1233985.00 727660.59. 0.41 LICENSES 0.00 9295.00 17000.00 7705.00 0.55 PERMITS AND FEES 16572.26 39387.11 45700.00 6312.89 0.86 INTER - GOVERNMENT REVENUE 0.00 20138.36 903321.00 883182.64 0.02 CHARGES FOR SERVICES 105679.67 159442.65 374345.00 214902.35 0.43 FINES & FORFEITS 2427.50 14489.56 23000.00 8510.44 0.63 MISCELLANEOUS REVENUE 13960.75 92021.09 182384.00 90362.91 0.50 CONTRIBUTIONS FROM OTHER FUNDS 75000.00 150000.00 479000.00 329000.00 0.31 REVENUE FOR OTHER AGENCIES - 1067.95 122.11 300.00 177.89 0.41 TOTAL 289954.26 991220.29 3259035.00 2267814.71 0.30 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 5714.70 18349.52 27960.00 9610.48 0.66 CITY ADM. /CITY CLERK 9955.43 63312.69 124809.00 61496.31 0.51 ELECTIONS 0.00 0.00 9346.00 9346.00 0.00 FINANCE 13170.47 95848.62 188659.00 92810.38 0.51 MOTOR VEHICLE 5790.79 32301.47 66276.00 33974.53 0.49 ASSESSING 0.00 0.00 19672.00 19672.00 0.00 LEGAL 2815.55 17395.05 41618.00 24222.95 0.42 • PLANNING 189.03 2860.12 26475.00 23614.88 0.11 CITY HALL 2439.25 17417.26 41151.00 23733.74 0.42 POLICE DEPARTMENT 51631.67 328994.74 701951.00 372956.26 0.47 FIRE DEPARTMENT 6697.70 35318.75 109938.00 74619.25 0.32 COMMUNITY SERVICE OFFICER 2672.96 14852.04 34228.00 19375.96 0.43 PROTECTIVE INSPECTIONS 5515.33 36949.61 74279.00 37329.39 0.50 CIVIL DEFENSE 0.00 205.40 1175.00 969.60 0.17 SAFETY COUNCIL 0.00 0.00 150.00 150.00 0.00 FIRE MARSHALL 2851.82 18553.08 39576.00 21022.92 0.47 ENGINEERING 14343.46 88024.20 168649.00 80624.80 0.52 STREETS & ALLEYS 20237.17 146502.67 356499.00 209996.33 0.41 STREET MAINTENANCE A/C 4785.04 30634.47 68825.00 38190.53 0.45 LIBRARY 14164.99 48781.36 62314.00 13532.64 0.78 SENIOR CITIZEN CENTER 1995.72 24468.66 37683.00 13214.34 0.65 PARK /REC. ADMIN. 3927.10 22575.65 76353.00 53777.35 0.30 RECREATION 11286.10 50575.57 98204.00 47628.43 0.52 CIVIC ARENA 3837.39 59066.51 113192.00 54125.49 0.52 PARK DEPARTMENT 30306.34 156226.90 342028.00 185801.10 0.46 RECREATION BUILDING 0.00 0.00 13728.00 13728.00 0.00 CEMETERY 3999.78 19025.62 41036.00 22010.38 0.46 COMMUNITY DEVELOPMENT 1752.33 12476.71 32550.00 20073.29 0.38 LAWCON 0.00 56652.49 17125.00 - 39527.49 3.31 DEBT SERVICE 25396.10 38946.10 45946.00 6999.90 0.85 AIRPORT 5512.30 34409.13 60925.00 26515.87 0.56 TRANSIT 5656.83 35631.20 81625.00 45993.80 0.44 • UNALLOCATED 129053.50 145717.83 135090.00 - 10627.83 1.08 TOTAL 385698.85 1652073.42 3259035.00 1606961.58 0.51 s JUNE CITY OF HUTCHINSON FINANCIAL REPORT - 1985 JUNE 0.00 ENTERPRISE FUNDS WATER SALES 40857.91 209171.13 REVENUE REPORT - LIQUOR FUND JUNE YEAR TO ADOPTED BALANCE PERCENTAGE 5000.00 CURRENT DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 30757.16 175666.04 410000.00 234333.96 0.43 WINE SALES 10867.69 55107.78 125000.00 69892.22 0.44 BEER SALES 64273.45 296139.52 590000.00 293860.48 0.50 BEER DEPOSITS -75.19 - 487.47 0.00 487.47 810.26 MISC. SALES 3306.02 13475.93 0.00 - 13475.93 1182.60 INTEREST 497.58 2307.36 TOTAL 126020.80 641670.26 CASH DISCOUNTS - 197.37 - 842.25 0.00 842.25 TOTAL 109429.34 541366.91 1125000.00 583633.09 0.48 EXPENSE REPORT OPERATIONS 21593.25 129757.33 LIQUOR FUND 108242.67 0.55 WATER 151452.66 347764.68 PERSONEL SERVICES 11380.08 68331.33 132154.00 63822.67 0.52 SUPPLIES, REPAIR &.MAINTENANCE 382.79 1929.43 4700.00 2770.57 0.41 OTHER SERVICES & CHARGES 1073.73 6645.44 29000.00 22354.56 0.23 MISCELLANEOUS 0.00 327.00 9050.00 8723.00 0.04 CAPITAL OUTLAY 870.51 4058.39 13700.00 9641.61 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 0.00 0.00 110000.00 110000.00 0.00 COST OF SALES 79655.25 419600.48 831050.00 411449.52 0.50 OTHER 0.00 0.00 9490.00 9490.00 0.00 TOTAL 93362.36 500892.07 1144254.00 643361.93 0.44 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 0.00 3207.00 0.00 - 3207.00 0.00 WATER SALES 40857.91 209171.13 460000.00 250828.87 0.45 WATER METER SALES 903.50 2850.00 5000.00 2150.00 0.57 REFUSE SERVICES 23751.75 129728.30 236000.00 106271.70 0.55 SEWER SERVICES 52528.14 279199.16 615000.00 335800.84 0.45 PENALTY CHARGES 908.57 3695.91 6300.00 2604.09 0.00 INTEREST EARNED 6468.75 11825.90 28000.00 16174.10 0.42 REFUNDS & REIMBURSEMENTS 587.18 810.26 2000.00 1189.74 0.00 OTHER 15.00 1182.60 2500.00 1317.40 0.47 TOTAL 126020.80 641670.26 1354800.00 713129.74 0.47 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 21593.25 129757.33 238000.00 108242.67 0.55 WATER 151452.66 347764.68 1068928.00 721163.32 0.33 • SEWER 251034.27 539748.12 630142.00 90393.88 0.86 " TOTAL 424080.18 1017270.13 1937070.00 919799.87 0.53 9 0 roe.. .404 Pried in .hick '0.1044, point to Inured PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH u.s. os►ASr Tor cogreacs - •Ye a.Y O. •Mi CaMWa OF fPrew ore gay earn a seas OF ahvr" REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 0103300 41 • 9999 OOS E 11 26 0 2730 CENSUS use ONLY MOVER PITTMAN OLIO OFF CITY MALL 31 MASMIMOTOM AVE MEET NUTCNIMSON an $3330 Men fits le covionve of ibis Permit systew s =gz"this Poid1 []g No Q Yea - Explain in cmawKs If so Permits ware lagged dart" this MAIL THIS Beres of file Cwsgs (case rand the Instructions before ►erlei, eater ()p in Ms end reMw fir. ❑ COPY TO 1101 East Tecstb Street oatpletiag form. For further help, Jefbrssvlll• bard, 8132 dl collect (301) 763 -7244. Section I - NEW RESIDENTIAL HOUSE- Iw PRIVATELY OWNED PORJCLV OVA" Naasr Voiotia of Mnrr Vstouso of KEEPING BUILOMIGS AND MOBILEMOMES tdinp l i me"" 0eeId 111111111 10sro'isn sal Ibl Itl 1 One-family houses. detached 101 2 1 2 222,741 One - family houses attached. each unit separated from adjoining unit(s) by a wal l that extends front ground to roof 102 Two - family buildings 103 1 2 82,000 Three. and fow- family buildings 104 Five -or -mare family buildings 105 2 48 1,523,493 TOTAL (Sun of 101 -105) 109 5 52 1,828,234 Mobile homes 112 ---- -- Section 11 - NEW RESIDENTIAL WON- PRIVATELY OWNED PUBLICLY OWNED Nhgreer Valuation of Number Valuatlan of HOUSEKEEPING Item BUILDINGS gilding Rooms �De,i camu) so os �r ins (a) lbl lcl ld) I Hotels, motels, and tourist cabins Intended for transient accommodations 213 Other nonhousekeeping shelter 214 Secties III -NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Nhmibe vathratw of NMmbr Valuation of BUILDINGS It Ildi e Balldl at construction constructioe (a) lb) gala (c) (Qnhir wul Itfl la) mlh M roan mm�! l[l Amusement and recreational buildin s 318 - Churches and other religious buildin s 19 ''' - Industrial buildings 320 ' Parking garages (opw to general public) 321 Service stations and repair larazes 322 Hos itais and other institutional buildin s 323 ffice, bank, and rofessional buildings 324 1 192,500 Public works and utilities buildings 325 Schools and other educational buildings 326 Stores and other mercantile buildin s 327 - Other nonresidential buildings 328 4 4.335 Structures other than buildings 2 39.562 Sectien IV — ADDITIONS AND ALTERATIONS An increase in the number of housing _ units (in the housing units column, only the number of additional uenter units) 433 0 $ � No change In the number of ^. housing units 434 3 — c 2 A decrease in the number of housing v a units (in the housing [nits column, enter only the number of decreased m units) 435 Residential garages and carports (attached and detached) 436 1 8,192 All other buildings and structures 437 4 6 1 —SIGN PLEASE CONTUNE ON REM= SIDE ---► 1- MOVING 62 Permits - $2,666,033.00 Total Valuation // CC <z) Seen" V - CONVERSIONS PRIVATELY OWNED ►nutcw OWNED Nuliba Valvallon of Nlaabw valuation of Ilw Na. Naesing achy, urob cenaiructlon IleasVlg IOrur ante) laub caibhectien foulf aanbl tai b) Ic) U) NI In Ip Nonresidential and nonhousekeepmg buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings $41 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS One - family buildings attached and detached 645 Two-family buildings 646 Three- and four - family buildings 647 ti tNr Five -or -more family buildings 618 id All other buildings and structures 6N A. Sectlea VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF 3500,000 OR MORE Please provide in the space below, additional information for each individual Permit valued at $500.000 or more entered in sections I through V. tern No from N ft address of Ownership Volustpof X~ of Nraber Se Description elw or bulld �' !x1 errs Clutdor en for'" anbl housing mks of buildings I —V (a) (b) (C) (d) Bel 10 1g1 Kind of building _______________________ ❑Private __________________ Slb adtreu ______________________ ❑Puallc f Kind of building _______________________ ❑Private ❑Public Kind of building _______________________ ❑Private _ ___________ _!5 to atld rua s _______________________ ❑Public Kind of building _______________________ ❑Private _________________ Site adMU _______________________ ❑Public Kind of building _______________________ ❑Private __________________ SIb alldreaa _______________________ ❑Public Kind W building I ---- ------- -- -- - - -- -- ❑private Sitef-]is - - - - --- laddresa _______________________ ❑PuDllc Kind of building _______________________ ❑Private Sib addrasa _________ ❑Public Kktl of Wilding ❑Private ____________________ Site address _ _ _ _ _ _ _ _ ❑ Public Kind of Wilding _______________________ C3 Privets _________________ Site;,Wos _______________________ ❑Public 0ai"e'Its 324 - $ 8,562.00 - Parking Lot $31,000.00 - Parking Lot t Name of person to contact regarding this eport Tebomne Homer Pittman Area code Numbfr Eatensl on Title Building Official 612 587 -5151 210 •OaY C..Ga 13.114.1 • 9 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, JUNE 181 1985 • 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Roland Ebent at 7:30 p.m., with the following members present: Marlin Torgerson, Shu -Mei Huang (7 :45 p.m.),Don Erickson, Tom Lyke and Chairman Ebent. Members absent: Larry Romo and Elsa Young. Also present: City Administrator Gary Plotz, Director of Engineering Marlow Priebe and City Attorney James Schaefer. 2. MINUTES The minutes of the regular meeting, dated Tueday, May 21, 1985, were approved as presented upon a motion by Mr. Erickson. Seconded by Mr. Torgerson, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY BRICE WAGNER Chairman Ebent opened the hearing at 7:38 p.m. with the reading of publication #3420 as published in the Hutchinson Leader on Thursday, June 6, 1985. The request is for a 316" variance to allow the construction of a 20' by 24' garage on the property • located at 667 Hassan Street South 216" from the sideyard property line. Mr. Wagner was present to state that he would like to change the request to a 24' by 24' attached garage which would require a 216" variance. Discussion followed. It was determined that a 20' wide garage would meet the setback requirement but would not allow the existing door into the house from the garage to be opened when the vehicles were in the garage. Mr. Wagner also stated that 24' would allow him to put a door in the front of the garage so he wouldn't have to open the garage door to get into the garage. It was the consensus of the Planning Commission that 22' would allow room for the door into the house to be opened, provide Mr. Wagner a double garage, and room for a small front door into the garage or a side door could be built. There was no one present who objected to the request. Mr. Wagner stated that he had spoken to his neighbor and he had no objections to the request. After discussion, Mr. Torgerson made a motion to close the hear - ing at 7:50 p.m. Seconded by Dr. Lyke, the motion carried unanimously. Dr. Lyke made a motion to recommend to City Council approval of a 6" variance to make it possible to enter the garage from the house due to placement of existing house door. Seconded • by Mr. Torgerson, the motion carried unanimously. 4 -Q< (-�) PLANNING COMMISSION ' =35 (b) CONSIDERATION OF REZONING REQUEST SUBMITTED BY JEFF HAIL Chairman Ebent opened the hearing at 7 :55 p.m. with the reading of publication #3421 as published in the Hutchinson Leader on Thursday, June 6, 1985. The request is to rezone property located at 876 Dale Street South from R -2 to R -3 (Multiple Family Residence District) for the purpose of allowing an existing building, previously granted a conditional use permit to be built as a condominium, to be used as rental property. Mr. Jeff Haag, previous owner of the property, explained that selling the units as condominiums as planned had not proved feasible, so the units had been rented out. He later sold the building as rental property, unaware that he the property was not zoned properly. Now he was requesting that the property be rezoned so that the building could continue to be rented out. Staff had recommended that the rezoning be approved, as R -3 is an extension of existing zoning (across bhe street), and the site has been used as rental property with no objection from the neighborhood. There was no one present who objected to the request. Mr. Torgerson made a motion to close the hearing at 8 :00 p.m. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the rezoning as requested. Seconded by Mr. Hwang, the motion • carried unanimously. (c) CONSIDERATION OF REZONING REQUEST AS SUBMITTED BY RETIREMENT LIVING COMMUNITIES Chairman Ebent opened the hearing at 8:01 p.m. with the reading of publication #3423 as published in the Hutchinson Leader on Thursday, June 6, 1985. The request is by the prospective owner to rezone property located east of the Hutchinson Community Hospital between Century Ave. and an extension of Freemont Ave. from R -2 and C -4 to R -3 (Multiple Family Residence District.) Mr. Newell Weed of Retirement Living Communities was present to explain that they have received approval of an option to purchase the 4.5 acres of property described above for the purpose of constructing a 38 -unit (approximate) condominium. The units are to be sold to persons who are 55 and older. Before they can proceed with the project, they would like to rezone the property to allow the multiple family dwelling. It is contiguous to R -3 on the northwest corner, R -2 to the east and C -4 to the south. t Mr. Weed presented aerial photographs of the area to be rezoned as well as a photograph of a similar project done at Alexandria. He noted there were also similar projects done at . Northfield, Albert Lea and Austin. He stated that they felt there was a need in Hutchinson for this type of project. N ?`_AN,N =_iG :OPC4ISSION PIINUTES /JUNE ;8, 13371 He described the type of structure proposed as :rs_: ._ plans for landscaping the area. He stated they (R.L.C.) nad spoken to various neighbors living on Bradford Street and stated their intention to work closely with them to come up with a berm /landscaping plan that would be suitable to them. Mr. Lawrence Olson of 1076 Bradford stated that the neighborhood had had several meetings with Mr. Newell and that they were in favor of the project as proposed. Their concern was what would happen .to the rezoned area in the event that the project failed. Mr. Weed stated that their option to purchase was contingent upon their proceeding with this project as proposed and he would recommend that the rezoning have a similar condition. Entrance to the development would be from Freemont Avenue for visitors. Entrance to garages owned by the residents would be from Century Ave. There was discussion of what might be done with Freemont Ave. This proposals calls for a cul de sac to be put on the end of it; however, Director Priebe stated that there are other options that should be studied. In response to questions, Mr. Weed stated that upon approval of the rezoning, their firm would market the project and hope to have enough units sold to secure financing (50% or less of the units sold) to begin construction in September. Discussion of whether or not it was necessary to rezone the property followed. Director Priebe stated that a conditional use permit to allow a Planned Unit Development might be required for a development of this type which would make rezoning unnecessary. City Attorney Schaefer was asked to check into this possibility before the next City Council meeting. Mr. Erickson made a motion to close the hearing at 8 :55 p.m. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Torgerson made a motion to recommend approval of "conditional" rezoning to R -39 upon the firm excercising their option to buy the property, with a six month limitation. Seconded by Mr. Hwang, the motion carried unanimously. If the option is not exercised, the property would go back to its former zoning. (d) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE 464 SECTION 6.06 REGARDING SITE PLAN REQUIREMENT FOR REZONING Chairman Ebent opened the hearing at 8:58 p.m. with the reading of publication #3422 as published in the Hutchinson Leader on Thursday, June 6, 1985. The proposed amendment is as follows: SECTION 6 :06 AMENDMENTS B. INITIATION. Proposed changes or amendments may be initiated by the City Council, by the Zoning Board of 4ppeals, by the Planning Commission or by any one or more owners of real estate in the CLty� area to be affected by the changes or amendments or by the owner of an enforceable . option to purchase property in the area or amendments. 3 -:moo AMENDMENTS C. PROCEDURE 2,(C)(5) A map, drawn �o scale, clearly snowing ti: property to be reclassified, a»d , its present zoning classification, "d existing uses , its initial use under the proposed reclassification and a preliminary building and site development plan. There was no one present who objected to the amendment as proposed. Mr. Erickson made a motion to close the hearing at 9 :00 p.m. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the amendment as proposed. Seconded by Mr. Hwang, the notion carried unaninously. 4. OLD BUSINESS (a) CONTINUE REVIEW OF SUBDIVISION ORDINANCE Postponed until July 16 meeting. Add Section 4 for review at that time. 5. NEW BUSINESS (a) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO HAVTI APRIL 249 1984 Chairman Ebent stated that the conditional use permit granted to HAVTI for the purpose of using portable training units at the school site was to be reveiwed. City Administrator Plotz explained that staff's question was what the school's future plans were for changing from the "temporary" . units to a permanent building. Mr. Warren Macemon, Director of the Hutchinson A.V -T.I responded that they hope to use the portable training units for some time. They have had a request into the state to expand their facilities with a permanent structure for these programs since 1978, but their position on the State priority list changes from year to year. Mr. Macemon further stated that there have not been any negative comment regarding the units directed to them. After discussion, Mr. Torgerson made a motion to renew the conditional use permit for another year. Seconded by Mr. Erickson, the motion carried unanimously. (b) CONSIDERATION OF RENEWING CONDITIONAL USE PERMIT FOR HUTCH AGRI- TECH Mr. Mark Mortenson was present to state that Hutch Agri -Tech had been granted a conditional use permit to expand their building located at 15 Monroe St., which is located in an IC -1. They were unable to go ahead with the expansion at that time and would likelto renew the permit. He presented to the Planning Commission a revised plan in which the size of the building was reduced to 48' by 70' with three loading docks on the west end of the new addition. 0 4 PLANNING C0K4!Z3I12i1 ?I_`1UTES /J'J:1E 139 • After reviewing the proposed revisions, Director Priebe noted that a variance would be necessary for the loading docks as proposed because the ordinance requires 651. It was suggested that the addition be moved as close as possible to the property line on the east to reduce the amount of variance required. After discussion, it was the consensus of the Planning Commission that Mr. Mortenson apply for a variance and that they would consider renewal of the conditional use permit at that time. (c) CONSIDERATION OF GEORGE HERBERT SKETCH PLAN (WITHIN TWO MILE RADIUS) u (d) (e) 1] Mr. George Herbert was present to ask the Planning Commission to consider the sketch plan that he was proposing to the County. The City had not received any comment from the township regarding the sketch plan as required until the 17th of June which did not allow enough time for staff review and it being included in the packet materials. The Planning Commission reviewed the map of the sketch plan. There was discussion of the Width of a proposed road not meeting city requirements. There was also discussion about it being possibly commercial or residential. It was the consensus of the Commission that it should be reviewed at the next meeting when there had been more time to study the plan. Mr. Herbert responded that he did not want any more delays. Mr. Erickson made a motion to recommend that the Sketch Plan be denied. Seconded by Mr. Hwang, the motion carried unanimously. PRESENTATION OF PROPOSED LOT SPLIT - MR. RICHARD MARTIN Mr. Richard Martin of 1235 McDonald Drive was present to ask about procedures and the Planning Commission's reaction to split- ting a lot in the Shady Ridge area. After discussion, Mr. Martin was directed to meet with staff to discuss his options and then bring his proposal to the next Planning Commission meeting. PRESENTATION OF PROPOSED GARAGE ADDITION BY GAIL PLAISANCE Mr. Gail Plaisance, presented a plan for an attached 25' by 24' garage 4' from the rear property line on property located at 509 Linden Avenue. This proposal would require a 21' variance. Mr. Plaisance explained that as the house was built on a corner lot, it was actpally facing the sideyard. He felt he had no other option for placement of the garage and that it would be more attractive and functional if attached. Discussion followed. It was noted that a detached single car garage could be built without a variance. Mr. Plaisance further proposed moving an existing deck to the rear of the house, which 5 I .0 ^I MINUTES /JUNE i8, 4065 also would require a variance. Mr. Hwang stated that under usual circumstances, the west property line would be a sideyard line and only 61 would be required. Treating both lines as sideyards might be a way to consider this request. Mr. Plaisance was directed to talk to staff about various .options. If a variance was still required, he should then make application for the July 16 meeting. t 6. ADJOURNMENT There being no further business, Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mr. Hwang, the motion carried unanimously and the meeting was adjourned at 10:00 p.m. 11 0 3 Tree Board Minutes May 1, 1985 ARBOR DAY Schnobrich briefly went over the schedule for Arbor Day festivities. Tree distribution at 9:00 AM to 12:00 noon at Roberts Park. Presentation of TREE CITY U.S.A. Awards to Mayor Stearns at 11:00 AM in Library Square. ROBERTS PARK PLANTING Planting of trees at Roberts Park parking lot was completed with Hackberry, Canada Red Cherry and Viburnum shrubs being placed around the parking lot. LIBRARY SQUARE LANDSCAPING Architect John Korngiebel requested a decision from the Parks and Tree Boards on plans for Library Square with landscaping around both the new addition and the existing Carnegie building to take place. Jerry Brown and Mark Schnobrich will get together to make a recommendation for plant materials and present that to the next Park and Tree Board assembly. DIKING ROBERTS PARK A.F.S. GROVE After consulting with DNR officials, the feasibility of diking out flood- ing river water was reduced to very slim. Raising water elsewhere would require the city to remap the entire flood way and flood fringe area. This did not rule out diking the area, but it does mean extra effort must be made to realize its completion. It will be pursued. The diking would allow the area known as the A.F.S. Memorial Grove to be flood -free and continually accessible, even during spring floods. Presently, high water table and flooding restrict growth of the trees. WEEDS Mark Schnobrich is the weed inspector for 1985 and an attempt to complete weed notices early and more efficiently has been a high priority. Meeting was adjourned at 5:37 PM. Respectfully submitted, Mark C. Schnobrich MINUTES Parks & Recreation Department June 12, 1985 . Members Present: Lyle Block, chairman; Roger Haggemiller; Kathy McGraw; Ward Haugen Members Absent: Pat Mikulecky and Don Falconer Also present were John McRaith, Mark Schnobrich, and Karen McKay Guests Present: Kelly Goranson and Dave Mooney Minutes The Minutes dated May 22, 1985 were approved by a motion made by Roger Haggenmiller and seconded by Kathy McGraw. The board unanimously approved. Hutchinson Technology Use of Roberts Park Kelly Goranson, representing Hutch Technology softball league told the board that there are six teams involved in the league that plays at 12:00 midnight on Tuesdays at Roberts Park After discussion, the board agreed that the league should continue to play their games at one time on three fields so that games will be finished by 1:30 AM. Facility Update John McRaith told the board that construction has begun on the new recreation facility. He also stated that the price quote for the wading pool is good until July 15; a month extension was given; over $5000 has been either given or promised. The Building Committee strongly recommended putting in the wire for the night lighting. Landscaping for Library and Bandstand Mark Schnobrich told the board his preliminary plans for Library Square landscaping. They included wood chips around the new addition and moving three Blue Spruce trees from the North side of the library because of lack of growing room. Three elm trees will also be removed because of Dutch Elm disease. Mark is going to develop a master tree plan from the Tree Board and present it to the Board. Baseball Field at Tartan Park It was the Parks & Recreation Board's recommendation that formed that would present their ideas to the Board. Lyle Johnsen, Roger Haggenmiller, Bruce Ericson, Dave Mooney, • an advisory board be Block appointed Roy and Ray Wurscher. Minutes Parks 3 Recreation Board June 12, 1985 page two Banners in the Downtown Area Poles are available to put banners across Main Street. It was also mentioned that Rufus Alexander will be presenting something to the City Council and Chamber of Commerce about installing an electronic information sign to be installed on the Hutchinson Utilities corner of Main Street and Highwky 7. When the poles are installed for hanging banners, a set of guidelines will have to be drafted regarding to which type of organizations will be allowed to have banners put up and the length of time that they can be up. Park Maintenance It was suggested that possibly the organizations with parks dedicated to their groups may be interested in helping to keep it clean. It was also suggested that perhaps dumpsters would have to be purchased to keep the over- filled trash can problem under control. Miscellaneous I] Lyle told the board that Bruce was rehired at the City Council meeting of June 11th after considerable discussion. Ward Haugen requested that it be noted that "the Park b Recreation Board is disappointed that they were not informed of the possibilito that Bruce would be rehired at the City Council meeting." Adjournment The meeting was adjourned at 6:50 PM by a motion made by Roger Haggenmiller and seconded by Kathy McGraw. The Board unanimously agreed. HUTCHIi6u COH—ritUNITY HOSPITAL .T, REGULAR BOARD OF DIRECTORS MEETING - June 18, 1985 Small Conference Room - 8:00 PM 0 Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke, Secretary; Dori Johnson, Trustee; Mike Carls, Trustee; Dr. William -O'Brien, Chief of Medical Staff Absent: Robert Durfee, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Jane Lien, Director of Nursing Services; Carolyn Decker, Dietitian; Kathleen Ogren, Hutchinson Leader; Laurie Hulkonen, Executive Secretary The meeting was called to order at 8:00 PM, following the joint meeting with the Burns Manor Nursing Home board of directors. Minutes of Past Meetings. The minutes of the May 7 and May 21, board meetings were reviewed. Following discussion: Motion was made by Ewald, seconded by Balke, to approve as presented the minutes of the special May 7 and regular May 21 meetings of the board of directors. All were in favor. Motion carried. Medical Staff Meetins Minutes. Dr. O'Brien presented the minutes. Other than the medical staff bylaw amendment to be covered later in the meeting, no unusual comments were made. Old Business A. Financing of Capital Expenditures Graves told the board that a Request For roposal for financing capital expenditures had been put together and submitted to the local lending institutions. There had not been time yet to analyze the information, so the subject was tabled for one month to allow for this. The administrator will report back at the regular July meeting. B. Investment Protocol. Rosenow distributed copies of the Investment Protocol developed to govern investment of the hospital's funds. After reviewing the protocol and discussing the meaning of "signficant difference in return" that might influence whether or not the hospital invests locally or elsewhere, the board asked that the cost of investing in local institutions versus the cost of investing out of town be tracked and reported back to them in six months' time. Following discussion: Motion ways made by Balke, seconded by Carls, to adopt the policy for investment as presented. All were in favor. Motion carried. ,// -2 , ((./) Regular Board Meeting -- 6/18/85 Page Two s, C. Condominium Proposal. The board was informed that the City Council had accepted their recommendation for purchase price of the hospital's property being released for development of retirement condominiums. The developer is currently preparing legal documents on the option agreement for the City Attorney to consider. The board will receive updates on the status of the development as events occur. D. Ca 1tal Purchases. the board reviewed the bids for a van, an ultrasound unit,, and a hematology cell counter. Carls asked that the recommendation to purchase the ultrasound unit that was not the lowest bid be researched by the City Attorney for legality. Graves felt, however, that the hospital was justified in waiving that requirement due to the superior imaging results given by the equipment being recommended for purchase. Following discussion: Motion was made by Carls, seconded by Balke, to award the bid for a hematology cell counter to American Scientific Products at the bid price of $32,900, and to award the bid for ultrasound unit to General Electric at the bid price of $66,620. All were in favor. Motion carried. Graves updated the board on progress in locating a van for mobile imaging services. Wigen Chevrolet was the low bidder but has been unable to locate a van suiting our needs. The board discussed the difficulty in obtaining a van with the 136" wheelbase, when only one manufacturer made vans with that wheelbase, and most others are 125" or so. The administrator will research how the vans with shorter wheelbase (125 ") currently out on the road with both ultrasound and mammography equipment are doing and compare that information with how the vans with our specified wheelbase are doing. Following discussion: Motion was made by O'Brien, seconded by Johnson, to reject the bids already received for a van for mobile imaging if local dealers are unable to deliver a new van meeting our specifications by July 1 and authorized the administrator to purchase a .suitable van out of town, if necessary. A11 were in favor. Motion carried. New Business A. Bylaw Amendment. The board reviewed the amendment to the medical staff bylaws requiring a minimum amount of $500,000 malpractice insurance be carried by any physician on staff. Following discussion: Motion was made by Carls, seconded by Ewald, to approve the amendment as presented. All were in favor. Motion carried. B. PHP. Graves informed the board of progress in reaching an agreement with 1hysician's Health Plan. PHP has already agreed to give the hospital reimbursement for billed charges for the remainder of the year, but Graves hopes to negotiate a contract for billed charges for a longer period. Following discussion: Motion was made by Balke, seconded by Ewald, to authorize the administrator to negotiate a contract with PHP. All were in favor. Motion carried. M�Vwlsl WV Page Three It was felt that the hospital may have lost its negotiating leverage when the medical center signed with PHP, and the board asked the administrator F to speak with the administrator of the medical center to insure that any future negotiation be carefully timed so that neither party would lose their negotiating power due to actions of the other party. The board also discussed the demand created by PHP for HMO's in the area and suggested that the hospital be open to more programs to give patients more of a choice in their health care coverages. C. Commendation for Ambulance Personnel. The board reviewed the letter rom r. Gordon to Frank Seivert, m McKay and Jim Hulkonen of the hospital's ambulance department comiending them for their actions during a recent delivery of an infant in the parents' home. Following discussion: Motion was made by Carls, seconded by O'Brien, to commend Frank Seivert, Jim McKay and Jim Hulkonen for their actions in the delivery of the Portele infant at the parents' home. All were in favor. Motion carried. D. Tractor for Lawn Care. The capital expenditure request for purchase of a lawn tractor with mower deck and snowblower was presented. Reviewal of the three bids obtained showed that the hospital would save $550 by purchasing the mower out of town, so the board asked that the price be followed to insure the savings and to defend the decision to buy out of town. Following discussion: Motion was made by Balke, seconded by Carls, to purchase a tractor with mower deck and snowblower from Wacker Implement. {� All were in favor. Motion carried. E. Renewal of Contract with Tange. Carls led discussion on the proposal before the board to recommend renewal of the contract with the City's risk consultant. While the work on the self- insurance proposal hasn't moved along quickly, Carls said the City has saved thousands of dollars as a result of Tange's work, and the City Council has asked for input from each entity before the contract be renewed. Graves recommended that the hospital sign with Tange again because of the knowledge and expertise that Tange possesses. Following discussion: Motion was made by Carls, seconded by Johnson, to renew the hospital's contract with Tange and to pay the hospital's.share of Tange's fee for the contract. All were in favor. Motion carried. Rosenow informed the board of a conversation he had with a representative of Blue Cross /Blue Shield regarding the self - insurance study. That repre- sentative felt that no savings could be realized because Burns Manor currently has no insurance, and to institute insurance for them within a multi -unit policy would mean the other groups involved would be paying more. I F. Computer Study. Rosenow informed the board of his recent discussion with the hospital auditors regarding computer support needed by the hospital. The auditing firm prepared a proposal to study the needs of each department, explore the possibilities of services need and alternatives, and to form a long range plan recommendation which could be used to meet the hospital's needs in an organized and rational manner. Estimated project time is eight Regular Board Meeting = 6/18/85 Page four (F.) weeks, and cost is estimated at $4,500 for the project. After the study, a set of specifications will be drawn up and an RFP would be sent out to manufacturers for those items we need. Question was asked why the hospital would automatically want to use McGladrey Hendrickson and Pullen. The administrator responded that the McGladrey firm should be used because of their knowledge of our system, which will save considerable time in doing such a study. Following discussion: Motion was made by Balke, seconded by Skeie, to hire McGladrey, Hendrickson 6 Pullen to do a study of the hospital's computer system and alternatives at a cost of $49500. All were in favor. Motion carried. G. DRG Audit. An audit company has approached the hospital with a proposal to review our DRG reimbursement at no cost to the hospital. They will review our records and, if any discrepancies are found, keep any amounts collected to a limit of $16,000; any amount collected over the $16,000 is the hospital's to keep. If no discrepancies are found, there is no charge for the service. Following discussion: Motion was made by O'Brien, seconded by Carls, to counter - propose a 50 -50 split of monies collected as a result of the DRG audit with the auditing firm. Motion failed. Following further discussion: Concensus was to receive the information on the proposal to conduct a DRG audit and to leave the contracting for the audit to the administrators. Statistical Report. Admissions for the month had increased slightly over the previous month. Percentage of occupancy was also slightly up when compared to the same month in the previous year. Outpatient visits continue to demonstrate an increase, largely due to mental health services and surgery. Accounts Payable. Motion was made by Johnson, seconded by O'Brien, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $524,306.25. All were in favor. Motion carried. Financial Statements. The hospital made $3,941 after funding price level depreciation and working capital requirements for the month. There is a favorable variance of $45,000 on revenue over expense this year to date. Operating gain of $12,000 has been realized for the first five months of 1985. Departmental Reports. A. Director of Mental Health Unit. The report was presented. No unusual comments were made. B. Director of Nursing Services. The report was presented. No unusual comments were made. Regular Board Meeting — 6/18/85 Page Five C. Education Coordinator. The report was presented. No unusual comments were made. D. Dietitian. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The Auxiliary meeting minutes for May and June were distributed. No unusual comments were made. Patient Satisfaction Surve s. Surveys received since the last meeting were reviewed y t ose present. No unusual comments were Made. Adjournment. The meeting was adjourned at 10:25 by President Skeie. Respectfully submitted. &tten Rolly Balke LH to .0 WTCHINSM OaottTT19f BDSPIT94L BMGLPr CM4PARISONS - N TUML CkMW FOR SIX MONTHS ENDED JUNE 309 1985 ' CURRENT PERIOD (17,011) 1309209 ACTUAL BLMGLT VARIANCE PAT'MW REVENUE Deily Hospital Service $ 929704 $159,602 $(669898) Medical flaming Units 339508 239909 99599 Mental Health Unit 2219255 250,064 (281,809) Ancillary $3479467 $433,575 $(869108) fines Patient Revenue 229745 (17,152) 39,897 $3709212 $4169423 $(46,211) 119929 9,519 29410 $3829141 $4259942 $(439801) $2189375 $2249989 $(6,614) 39,253 429142 (2,889) 249110 18,524 59586 69049 69682 (633) 79160 129462 (59302) 161778 399250 (29472) 18,241 179600 641 3,431 79026 (3,595) 1,393 19100 (307) 4,110 4,322 (212) 1,450 1,483 (33) 16,185 19,282 (3,097) 21213 12,063 (9,850) $378,748 $407,525 $(28,777) 39393 18,417 (159024) Less: Di.soounts & Allowances Total Operating revenue Salaries Employee Benefits Medical & Other Fees Rasa Food Drugs Medical & Other Supplies Utilities Building Si Ei+p ent Repairs Rental Expense Insurance Interest Depreciation Other Expenses Y' . . i Y $7589845 $973,915 $(2159070) 219,272 1909325 28,947 19508,566 125819885 (73,319) $29486,683 $29746,125 $(2599442) 881 (1022911) 1039792 $294879564 $2,6439214 $(1559650) 69,413 56,985 129428 $2,556,977 $29700,199 $(143,222) $19332,933 $19419,472 $(869539) 2379736 2549747 (17,011) 1309209 110,982 19,227 449600 469747 (2,1 579645 73,599 (15, 2439113 246,620 (31507) 98.004 105,619 (7,615) 259518 38,929 (13,411) 99077 12,795 (3,718) 27,531 27,551 (20) 9,133 8,898 235 104,751 115,691 (10,940) 39,359 72,080 (32,721) $2,359,609 $2,533,730 $(174,121) 197,368 166,469 30,899 Add (Deduct) Non-Operating Revenue (Expense) Price -Level Depreciaticau $(20,812)$(20,812) - - -- And working Capital $(124,872) $(124,872) - -- $(179419) $(29395)$(159024) Excess Revenues over Expenses $72,496 $41,597 $30,899 0 ,Z/ -zz, (�) . PUBLISHED IN THE HUTCHINSON LEADER Tuesday, July 9, 1985 PUBLICATION NO. 3434 NOTICE OF PUBLIC HEARING FOR CORRECTION OF AN ERROR IN THE PARKING ASSESSMENT NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minnesota, will hold a public hearing on July 23, 1985, at 8:00 o'clock P.M. at the City Hall, 37 Wdishington Avenue West, in Hutchinson, Minnesota. The purpose of the public hearing is to seek citizen input and advice on the correction of an error in the parking assessment re- lating to the following described properties: West 62.7 feet of Lot 6 and West 62.7 feet of the • South 4 feet of Lot 7 all in Block 8, South Half City (Arthur J. Benjamin, Nemitz Paint Store ) Balance Due - $1,227.68 Dated: July 3, 1985 • BY ORDER OF THE CITY COUNCIL BY Gary r4. Plotz City Clerk E RESOLUTION NO. 8074 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE - I DEPT.I BUDGET I VENDOR 125 H.P. Motor $4,99060 Pump Motor Water Yes Quade's Water Meters 5,5029 Replacement & New Sales Water Yes Water Products - The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: July 23, 1985 Resolution submitted for Council action Motion made by: Seconded by: by: 7,-g- RESOLUTION ENTERING INTO CONTRACT WITH WDOT TO CONTINUE PUBLIC TRANSPORTATION IN HUTCHINSON FOR 1986 RESOLUTION N0. 8080 OF HUTCHINSON Resolved that Cm enter (CY 1986) (recipient) into Contract # with the State of Minnesota, Department of Transportation, to provide a public transportation service in City of Hutchinson (service area Further resolved that City of Hutchinson agrees (recipient) to provide 40 percent of the total cost of the transit project from local funds. Further resolved that authorization to execute the aforementioned Contract and any amendments thereto is hereby given to the Mayor and the City Administrator t t e (title) Further resolved that the City Administrator or (title) the rinanne is hereby authorized to (title) execute request for reimbursement from the Minnesota Department of Transportation. CERTIFICATION I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented to and adopted by Hutchinson City Council at a duly authorized meeting thereof held on the 23 day of July 1985 as shown by the minutes of said meeting in my possession. name City Administrator title 7 J-t • PUBLICATION NO. ORDINANCE NO. 12/85 ORDINANCE AMENDING SECTION 10.10 OF THE ORDINANCES OF THE CITY OF HUTCHINSON ENTITLED "ANIMALS AND BIRDS, RUNNING AT LARGE" THE CITY OF HUTCHINSON DOES ORDAIN: SECTION 1. Section 10.10 of the Ordinances of the City of Hutchinson entitled "Animals and Birds Running at Large" is hereby amended to read as follows: Section 10.10:46. Identification and control of cats. Every person residing in the city and owning or having in his possession any cat shall have said cat bear identification, either by tag, tattoo or other suitable means of identification. Section 10.10:47. Disease control. All persons residing in the city and owning or having in their possession any cat shall be required to have said cat inoculated for rabies, distemper or other dangerous disease. Section 10.10:48. Cats running at large prohibited. No person shall permit his cat to run at large within the limits of the city at any time. A cat shall be deemed running at large when off the premises of its owner or keeper without being under adequate control of its owner or keeper. Sectin 10.10:49. Parent's liability. The parent or guardian of any minor claiming ownership of any cat shall be deemed to be the owner of such animal and shall be charged for all penalties and pound fees imposed by this ordinance. Section 10.10:50. License required. Every owner or keeper of a cat or animal of the feline species within the city shall on or before the 1st day of January of each succeeding year cause the same to be registered, numbered, described and licensed for one year from said date in the office of the Clerk and shall pay therefore to • the Clerk the required license fee as duly set by the Council from time to time. At the time of purchase of a license the owner shall produce a copy of the animal's current vaccination to include rabies, distemper or other dangerous I i disease. Proof of vaccination must be made before the owner will be allowed to purchase the license for his cat. Section 10.10:51. Noise. All persons owning, possessing or harboring a cat shall prevent such cat from whining or making other sounds common to its species in excessive, continuous or untimely fashion. Section 10.10:52. Belling. All persons owning, possessing, or harboring a cat shall have said cat bear a bell or similar noise- making device. Section 10.10:53. Penalty. Any person, firm or corporation violating any provision of this article shall be guilty of a misdemeanor. SECTION 2. This ordinance shall take effect upon its passage and publication. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS DAY OF , 1985. CITY OF HUTCHINSON By/ ATTEST: Gary D. Plotz, City Clerk Robert H. Stearns, Mayor �J 0 RESOLUTION NO. 8075 RESOLUTION GRANTING VARIANCE UNDER SECTION 6.05 OF ZONING ORDINANCE N0. 464 TO ALLOW CONSTRUCTION OF ERICKSON STATION STORE 38' FROM THE REARYARD PROPERTY LINE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Erickson Oil Products, Inc., has applied for a variance from Section 10.03 Me) of the Zoning Ordinance No. 464 for a variance of 12' to allow the construction of an Erickson Station Store 38' from a residential zone on the property located at 11 Fourth Ave. N.E., with the following legal descriptions South 146 feet of Lot 9, Block 13, and Lot 8 Block 13, Townsite of Hutchinson North Half 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted, with the understanding that Erickson Oil Products, Inc. works out the • problem of access to and ingress and egress for the property owners to the North. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The grantidg of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. Resolution No. 7888 Page 2 CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 23rd day of July, 1985. ATTEST: ary p> Plotz City Clerk Robert H. Stearns Mayor LJ is • 0 (612) 587 -5151 'CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: JULY 23, 1985 T0: —MARLOW PRIEBE ----------------------------- FROM: —RALPH NEUMANN ----------------------- - - - - -- SUBJECT: HASSAN STREET PROJECT Dust coating a street consists of spraying an street and allowing it to cure dry. No cover disadvantage would be traffic will ultimately the dust problem will still exist. If street holes, streetwill have to graded creating ori; oil (MC 30) on a gravel sand is applied. A loosen the gravel and becomes bumpy with pot - ginal dust conditions. Seal coating consists of applying a tack coat of oil (MC 30) over graveled street allowing it to soak in, then applying a aecond-coat of oil (RC 250). Sand and pea rock would then be spread over the oil, packed and rolled, then allowed to cure. The remaining sand would then be swept and removed. Because the base has not settled completely, pot -holes will form and will have to be patched with blacktop. Seal coating: Estimated product cost for Hassan Street $7000.00 Estimated product cost for Library Sq. block only $1700.00 (wide block) f-"'e 6 r c, 12 ) 587 -5151 TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 ,MEMO DATE: July 179 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Project Ho. 85 -01 -39 Bids were received for the above - referenced project on June 20, 1985, from the following: Bethke Construction $ 929170.70 Juul Contracting # 94,049.35 J. W. Casey Excavating #1009436.50 Oaub, Inc. #105,710.00 Rickert Excavating #113,927.10 B 8 D Underground, Inc. #139,671.80 I recommend awarding the contract to Bethke Construction in the amount of #929170.70, as per attached resolution. MVP /pv attachment Marlow V. Priebe Director of Engineering �r RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 12 PROJECT NO. 85 -01 -39 Resolution No. O- WHMt9AS, pursuant to an advertisement for bids for the improvement of T.H. 7 West Service Road from Lee Rouba Parkway to 10401 East by the construction of watermain, storm sewer, grading, gravel base, curb and gutter and appurtenanoes, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisementt Bethke Construction 929170.70 Juul Contracting Company = 949049.35 J. W. Casey Excavating $100,436.50 Gaub, Ina. $1059710.00 Rickert Excavating $1139927.10 B 6 D Underground, Inc. $139,671.80 AND WHEREAS, it appears that Bethke Construction of Hutchinson, Minnesota, is the lowest responsible bidder. HOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON, MINNESOTA: I. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Bethke Construction of Hutchinson, Minnesota, in the name of the City of Hutchinson, for the improvement of T.H. 7 West Service Road from Les Rouba Parkway to 10401 East by the construction of watermain, atom sewer, grading, gravel base, curb and gutter and appurtenanoea, according to the plans and specifications therefor approved by the city council and on file in the office of the city clerk. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the city council this 23rd day of July, 1985. City Clerk ?Mayor �J 0 f`- (612) 879 -2:11 H�rcH, CITY OF HUTCHINSON %;.. 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: TO: _ Mayor City Council _ _ _ _ _ _ _ _ _ _ — _ FROM: _ Water Billing Department _ _ _ _ _ _ _ — — _ SUBJECT: _ Delinquent Water AecQ -unt-s for .month _of -Jul-y _ _ — _ Attached is a listing of the delinquent water accounts for the month • of July. Recommend water service be discontinued on Monday, July 29, 1985 at Noon. • ?.- a , E. Duesterhoeft 715 Harrington St. Hutchinson MN 55350 715 Harrington St. 2 -470- 0715 -0111 115.92 Chris_ Johnson 626 Harmony Lane Hutchinson MN 55350 626 Harmony Lane 2- 465 -0626 -081 60.14 David Norton 565 Fourth Ave. S.W. Hutchinson MN 55350 565 Fourth Ave. S.W. 2- 070 - 0565 -081 61.20 Promises to pay 8101 Rick Weispfenning 642 Juul Road Hutchinson MN 55350 642❑Juul Road 2- 505 - 0642 -032 62.71 Loretta Soderburg 556 Main Street S. Hutchinson MN 5535 503 Second Ave. SW 2- 035 -0503 -072 110.00 cc: Ralph Lundahl 920 Goebel Circle Hutchinson MN 55350 DuMax, Inc. P.O. Box 70 Hutchinson MN 553.511 530 Graham Street 2- 440 - 0530 -031 82.31 Duane Dickey 530 Graham St. Hutchinson MN 55350 Michael Maiers 324 Boulder Circle Hutchinson MN 55350 324 Boulder Circle 2- 255 -0324 -071 156.15 Charles Parsons 530 Larson St. Hutchinson MN 55350 530 Larson St. 2-620- 0530 -051 62.42 Promises to pay 7/22 Diane Holmquist Lot 22 McDonald's T.Ct. Hutchinson MN 55350 518 Jefferson St. South 1- 570 -0518 -033 69.29 Michael Busch Rt. 2 Hutchinson MN 55350 Richard Vorase 500 California Street Hutchinson MN 55350 500 California Street 3- 275 -0500 -071 66.83 cc: Paula Thompson 236 Erie St. Hutchinson MN 55350 Nancy Hammond 5121 Bass Lake Road,Apt. Crystal, MN 55429 410 Lynn Road 2 -670- 0410 -091 60.05 cc: David Mc Graw 865 Linden Hutchinson, MN 55350 Promises- to pay by 8/16 Richard Mattson 505 Dale Street Hutchinson NN 55350 505 Dale Street 2 -350- 0505 -021 85.77 Mark Schmidt 540 Larson St. 166.20 540 Larson St. 2 -620- 0540 -031 166.20 Kathy Piehl 942 Wescott Trail #104 Egan MN 55123 511 Linden Ave. 2 -650- 0511 -011 124.40 Promises to pay 8/05 0 OF r� (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Parks &'Recreation Board & Bruce Ericson, Parks & Recreation Director DATE: July 18, 1985 SUBJECT: Tartan Park Baseball Field Renovation The Parks and Recreation Board reviewed plans for the renovation of the Tartan Park Baseball field and have made the following recommen- dations: -the site for the baseball field would remain at Tartan Park and be positioned approximately 25' east and 35' south. This Will allow for a 320' left field line, better parking, adequate space for seating and a more desireable angle relating to the sun in the evening. -that renovation begin as soon as possible and complete these items in 1985: *remove hockey light posts *remove or renovate electrical building *remove current mound and- base anchors *remove dugouts and backstop *add adequate fill and grade field to achieve 20" slope from the infield to the river *grade area behind backstop to form a hillside around backstop *install drain tile *construct pitchers mound and infield *sod infield *sod outfield To bring.the project to this point would take approximately 704 man hours, which would be a combination of city and volunteer labor. The cost to this point other than labor would be $7,050. The parks budget currently has $2,000 for infield repair and $1,675 for snowfence and posts, which were earmarked for Tartan Park. The Hutchinson Baseball Association has pledged $500 for 1985 towards the project. This would bring the total funds available to $4,175. The board is requesting and recommending that an additional $2,500 be allocated to this project in order that the "field" portion of the project can be completed this year. The remaining $375 could be transferred within the budget from other capital items where funds are still available. 0 Mayor a city council July 18. 1985 Page two The board also recommended a committement for 1986 to complete the project to include fencing and dugouts (approximately $7.500). Those funds will appear as a request in the 1986 budget. It is important to note that there is a joint effort underway to apply for a grant from the Minnesota Amateur Baseball Association for this renovation project. Further information on the status of this grant should be known later this fall. The board feels this is a very worthwhile project as it will serve many age groups; Travelers, High School, Legion. V.F.W. and Youth Midget Baseball. klm 0 c c, 12) 587.5151 T Y OF HUTCH /NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor 6 City Council FROM: Bruce Ericson, Parks-& Recreation Director DATE: July 18, 1985 SUBJECT: Roberts Park Parking Lot I am requesting permission to advertize for bids to surface the parking lot at Roberts Park. Funds would be available through the LAWCON Grant. The deadline for this grant has been extended until December 31, 1985, therefore, all items need to be completed this year. klm 9 1] 9 -& • r 'A (612) 587 -5151 C!T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 MEMORANDUM DATE: July 17, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Glen b Roxanne Sladek Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On June 26, 1985, Glen and Roxanne Sladek submitted an application for a conditional use permit to allow the construction of a 16' by 18' addition to an existing nonconforming garage on property located at 422 Jefferson Street. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 16, 1985, at which time there was no one present who. objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 4, 1985. 3. A conditional use permit is necessary because the existing garage is nonconforming. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a conditional use permit be granted. Respectfully submitted, ` Roland Ebent, Chairman Hutchinson Planning Commisson 'VEY IF1/E fiFFER500 ;nsvn t l � -- - - . - _. _. iE— -- -- - Poise► I r L RD E K S = �EF�N Pole s 18�Ex�s��ry r i, GRIP %AraOJe '" w v,ra o i ADD ii' ON 1 i 3'7" 3 FROM PROPERTY �4� w� LTNE o Go`ro, �e 1L F06 Bern ► e c� „t EARLFY( 1 (�ARAbE �,_;, 1 i +,J . i I L+ d , jj i S I-T I Z) I Ic I WI hl L- K Te (FVOS n 000 (��5 ro- U rl RESOLUTION NO. 8076 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE CONSTRUCTION OF A 16' BY 18' ADDITION TO AN EXISTING NONCONFORMING STRUCTURE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Glen and Roxanne Sladek of Hutchinson have made application to the City Council for a Conditional Use Permit under Section 5.01 of Zoning Ordinance No. 464 to allow the construction of a 16' by 18' addition to an existing, nonconforming garage on property located at 422 Jefferson St. S., with, with the following legal description: Lot Three (3) of Juul's Rearrangement of the east half of Block Forty Nine (49) of the South Half of the City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 23rd day of July, 1985. Attest: Robert H. Stearns Mayor Gary D. Plbtz City Clerk (612) 587 -5151 HU1CH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST - -- HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 17, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Reouest as submitted by Glen & Roxanne Sladek Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On June 26, 1985, Glen and Roxanne Sladek submitted an application for a 2'5" variance to allow the construction of a 16' by 18' addition to an existing nonconforming garage located 3'7" from the property line on property located at 422 Jefferson St. South. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 16, 1985, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 4, 1985. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a variance be granted. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson 0 J (AAA \l11 ♦ ,' .-�-- T / I rtn ADD i 1 ►'1 L_J RESOLUTION NO. 8077 RESOLUTION GRANTING VARIANCE UNDER SECTION 6.05, B.3 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF AN 16' BY 18' ADDITION TO AN EXISTING NONCONFORMING GARAGE 3'7" FROM THE SIDEYARD PROPERTY LINE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Glen and Roxanne Sladek of Hutchinson have applied for a variance from Section 9 3.b of Zoning Ordinance No. 464 for a variance of 2'5" to allow the construction of a 16' by 18' addition to a nonconforming garage 3'7" from the sideyard property line on property located at 422 Jefferson St. South, with the following legal description: Lot Three (3) of Juul's Rearrangement of the East Half of Block Forty -Nine (49) of the South Half of the City of Hutchinson 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship Ior difficulty. RESOLUTION NO. 8077 Page 2 CONCLUSION • The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 23rd day of July, 1985. ATTEST: GaFy-D.-TIotz City Clerk U, Robert H. Sfe-arns Mayor 0 E (612) 587.5151 f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -_�— dff HUTCHINSON, MILAN. 55350 MEMORANDUM DATE: July 17, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Variance Request as Submitted by Erickson Oil Products, Inc. Pursuant to Section 6.05, 83, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On June 28, 1985, Mr. David Erickson of Erickson Oil Products, Inc., submit- ted a request for a 10' variance to allow the construction of an Erickson Station /Store 15' from the sideyard property line to the east on property located at 11 Fourth Ave. N.E. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 16, 1985, at which time there was no one present who objected to the request. NOTE: Erickson's has already applied for a variance to reduce the rearyard setback, which has been recommended for approval by the Planning Commission, and which has been tabled until the Erickson's could reach an agreement with property owners to the rear of the Erickson Station. Mr. Erickson explained that as of today, July 16, 1985, those agreements had been secured. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 4, 1985. 3. Staff recommended approval of the request as the proposed layout provides a safety benefit to the customers using the site. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a 10' variance be granted subject to evidence of conveyance and documentation of easements being provided to the City Council. 0 Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson RESOLUTION NO. 8078 RESOLUTION GRANTING VARIANCE UNDER SECTION 6.059 B.3 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF AN ERICKSON STATION /STORE 15' FROM THE SIDEYARD PROPERTY LINE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Erickson Oil Products, Inc. of Hudson, Wisconsin, has applied for a variance from Section 9 3.b of Zoning Ordinance No. 464 for a variance of 10' to allow the construction of an Erickson Station /Store 15' from the sideyard property line on property located at 11 Fourth Ave. N.E. with the following legal description: South 146' of Lot 9, Block 13 and Lot 8, Block 13, less the N 165' thereof, Townsite of Hutchinson, North Half. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adja- cent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The'special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demon- strable hardship or difficulty. 0 is 0 q -F RESOLUTION No. 8078 . Page 2 CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 23rd day of July, 1985. ATTEST: u 0 Gary D. P otz City Clerk Robert earns Mayor (612) 587 -5151 JWJHUTCHINSON, / T Y OF HUTCHINSON WASHINGTON AVENUE WEST MINN. 55350 M E M O R A N D U M DATE: July 17, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Hutch Agri -Tech Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 1, 1985, Mr. Mark Mortenson for Hutch AgriTech submitted an application for a conditional use permit to allow the construction of a 48' by 65' and 12' by 60' addition to their building located at 15 Monroe Street, which is located in an IC -1 zone. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, July 16, 1985, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 4, 1985. 3. A conditional use permit is necessary because the property is located in IC -1 zone. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a conditional use permit be granted, contingent upon DNR approval. Respectfully submitted, Roland Ebent, Chairman Hutchinson Planning Commisson E �- G. C� M • 0 CERTIFICATE OIL SURVEY for HUTCH-.4,1R1-TECH aN►t• "trtr alr. or Lie" n.l•M tr 40ore! r1II to f1I04 or1M1[h'M I /MNOW .41.0 y` s ---- + tea LOT lO �, '`, I •..ilea /,' .... 132.00- saerl.w M"1 rxisrrNe &OIL OINt �P .! ee IllsIF - . •• --!ll,r so rA.1 .lGI 1 LOT 9 .II.o h 01 .Ire EXIlr /NB OUILO/N" L T 7 . te.� It! 1 ss.l. Loft S and !, Not& f, SOUTH HALf '; 1 .:' •. • ' Or HUrCN/NSON, acted /no b ►Ae 1 1 •i ncordol plot rMrool. I • ii� I ` 1 �\ 1 \ 1 1 BENCH MARKS 1 rep no► or nrOvi t of F/rt/ Avenw S.E. ; and A/OWOO SfrNG 1 E/er"fion 1043. So 1 � � , r ,• rep or tartan or tenter Or /Of in was? INMfn/ roll. E~104 103t.I7 SCALE, /' a EO' 'I o reLr IMMM N11NM tet/ IINOiM 1 M •. .- PFMI to,~ tfN"rigo !M 1 "N 1000.Oe N "1"rtfitrl lao "t1 11 O Oo"ow ir"a AMIrM "I l o,o 11I to,wi I atrttl fortilr roof rail Iorrof "M "Wed A , M M I"ror rr dir"fr IIIIfriNla MI Fact I o fair Liftrtte Lace i"nte"r &Raw ral IIra of rat $Fort of ri"ser"re. 1 p/ilil Q101ir_•_..• /���� Liroop Am egJl te, IIIJ .1 1 � 1 1 , saerl.w M"1 rxisrrNe &OIL OINt �P .! ee IllsIF - . •• --!ll,r so rA.1 .lGI 1 LOT 9 .II.o h 01 .Ire EXIlr /NB OUILO/N" L T 7 N ••, liew 6e kC L� '� '• _ _ r. ' tOOK HTP /l - PA B[_ to F/LF ma, / gs-i" • 1• J '. _. rl' :14':1 1� L•4; . It! 1 ss.l. \ ,1 1 , 1 1 1 •i 1 I • 11 I ` 1 �\ 1 \ 1 1 1 1 � 1 1 1 � � N ••, liew 6e kC L� '� '• _ _ r. ' tOOK HTP /l - PA B[_ to F/LF ma, / gs-i" • 1• J '. _. rl' :14':1 1� L•4; . 0 n LJ L RESOLUTION NO. 8079 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE CONSTRUCTION OF A 48' BY 65' AND 12' BY 60' ADDITION TO AN EXISTING STRUCTURE LOCATED IN AN IC -1 ZONE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Hutch Agri -Tech of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.12 of Zoning Ordinance No. 464 to allow the construction of a 48' by 65' and 12' by 60' addition to an existing structure located in an IC -1 zone at 15 Monroe Street, with the following legal description: Lot Eight (8), Block Four (4) South Half of the City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for a Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, contingent upon approval from the DNR. Adopted by the City Council this 23rd day of July, 1985. Attest: Gary D. P otz City Clerk Robert H. Stearns Mayor 9 -G. • E E Minutes Hutchinson Planning Commission Tuesday, July 16, 1985 1. CALL TO ORDER FOR YOUR 1NFpR Mgr101V The meeting was called to order by Chairman Roland Ebent at 7:30 p.m., with the following members present: Marlin Torgerson, Don Erickson, Shu -Mei Hwang, Larry Romo, Thomas Lyke and Chairman Ebent. Members absent: Elsa Young. Also present: Director of Engineering Marlow Priebe and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated Tuesday, June 18, 1985, were approved as presented on a motion by Mr. Erickson. Seconded by Mr. Romo, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY GLEN AND ROXANNE SLADEK Chairman Ebent opened the hearing at 7:30 p.m. with the reading of publication #3431 as published in the Hutchinson Leader on Thursday, July 4, 1985. The request is for a con itional use permit to allow the construction of a 16' by 18' addition to an existing nonconforming garage on property located at 422 Jefferson St. South. Mr. and Mrs. Saldek were present to explain that they needed the additional space for storage. They had spoken to the neighbors who had no objection. Mr. Romo noted that he had no objection to the request, but was concerned about how large the whole structure would be. Director Priebe responded that it met square footage requirements. Mr_ Erickson made a motion to close the hearing at 7:35 p.m. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the request as submitted. Seconded by Mr. Romo, the motion carried unanimously. (b) CONSIDERATION OF VARIANCE REQUEST AS SUBMITTED BY GLEN AND ROXANN SLADEK Chairman Ebent opened the hearing at 7:35 p.m. with the reading of publication #3430 as published in the Hutchinson Leader on Thursday, July 4, 1985. The request is for a var once to allow a 16' by 18' addition to an existing garage located 3'7" from the sideyard property line on property located at 422 Jefferson St. South. Mr. Romo made a motion to close the hearing at 7:37 p.m. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Romo made a 1 PLANNING COMMISSION MINUTES /JULY 16, 1985 motion to recommend to City Council approval of the variance'as requested. Seconded by Mr. Torgerson, the motion carried unanimously. (c) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY ERICKSON OIL PRODUCTS, INC. Chairman Ebent opened the hearing at 7:37 p.m. with the reading of publication #3432 as published in the Hutchinson Leader on Thursday, July 4, 1985. The request is for a var ance to allow the construction of an Erickson Station Store 15' from the sideyard property line on property located at 11 Fourth Ave. N.E. Mr. David Erickson of Erickson Oil Products, was present to explain the request. He stated that moving the building closer to the sideyard line would make the site more useable. It would allow for better movement of traffic as well as make room for a wider driveway for the property owner to the rear. (Note: Erickson's has already applied for a variance to reduce the rearyard setback, which has been recommended for approval by the Planning Commission, and which has been tabled by the City Council until the Ericksons can reach an agreement with the property owners to the rear of the Erickson station regarding access to their properties.) Mr. David Erickson went on to explain that as of July 16, 1985, the agreements had been secured with those property owners. He would provide documentation of those agree- ments to the City Council at the July 23 meeting. After discussion, Mr. Torgerson made a motion to close the hearing. Seconded by Mr. Romo, the motion carried unanimously. Mr. Romo made a motion to recommend approval of the variance as requested, subject to evidence of conveyance and easement documentation being provided to the City Council. Seconded by Mr. Torgerson, the motion carried unanimously. (d) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCH AGRI -TECH Chairman Ebent opened the hearing at 7:45 p.m. with the reading of publication #3433 as published in the Hutchinson Leader on Thursday, July 4, 1985. The request is for a con itional use permit to al low the construction of a 48' by 65' and 12' by 60' addition to their building located at 15 Monroe Street, which is located in an IC -1 zone. It was noted that a similar request had been approved previously, but that Hutch Agri -Tech had changed the plans, so a new conditional use permit was required. There was no one present regarding the request. Director Priebe stated his concern that there was no formal response on the request from the DNR. Mr. Erickson made a motion to close the hearing. Seconded by Mr. 10 Torgerson the motion carried unanimously. Mr. Erickson made a motion to recommend approval of the conditional use permit as 2 PLANNING COMMISSION MINUTES /JULY 16, 1985 requested contingent upon approval by the DNR. Seconded by Dr. Lyke, the motion carried unanimously. is 4. OLD BUSINESS (a) REVIEW OF SECTIONS 2, 3 AND 4 SUBDIVISION ORDINANCE #466 C] The Planning Commission reviewed Sections 2, 3 and 4 of Subdivision Ordinance #466 and discussed various changes as recommended by Director Priebe. Action will be taken after all of the ordinance is reviewed. Section 5 will be reviewed at the August 20 meeting. 5. NEW BUSINESS (a) CONSIDERATION OF PROPOSED ANNEXATION OF BOLDT, KADELBACH, SATTERLEE AND SCHIMMEL PROPERTIES Director Priebe explained that the City had purchased the Boldt and Kadelbach properties to allow for the construction of the wastewater treatment plant, and that that property would now have to be annexed. The City already owns the Satterlee pit area. A portion of the Schimmel property was landlocked by the sale and should also be annexed. Mr. Melvin Kobow and Mr. Leon Nelson of the Hassan Valley Town Board were present to ask questions about the annexation. They expressed concern about the annexed area becoming an "industrial park" and wondered if the City had any specific plans for such. Director Priebe explained that in their long range planning, it was the hope of the City to have this area available for industrial development, but that there were no specific plans at this time. After discussion, Mr. Torgerson made a motion to recommend to City Council approval of the annexation as proposed. Seconded by Mr. Hwang, the motion carried unanimously. 6. ADJOURNMENT There being no further business, Mr. Hwang made a motion to adjourn the meeting. The meeting was adjourned at 8:50 p.m. 3 (612) 587 -5151 HV1CH' C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST —• — HUTCH/NSON, MINN. 55350 MEMORANDUM DATE: July 17, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Annexation of Boldt, Kadelbach, Satterlee b Schimmel Properties The Planning Commission recommends that proposed annexation be approved and proceeded with. 0 • R -N. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: July 15, 1985 TO: Mayor and City Council ------------------------ - - - - -- FROM: Gary D. Plotz, City Administrator --------------------- SUBJECT: Error On "Pending Assessment" for Over -Lay Street Protect — The first assessment search (pending portion) was done on February 28 by Marlow Priebe and was correct. A second assessment search on March 21, 1985 intentionally was issued with no pending assessment, as Joleen received a memo from Cal Rice to do so. See attached. Therefore, it was processed as evidenced by memo. The second assessment search was determined to be incorrect, inasmuch as this is a corner lot and individuals that do not have a permanent street on either side must still pay for the over -lay. The closing on the property utilized the second assessment search, showing no pending assessments. Our past policy has been to provide full reliance on the search, even though there is a disclaimer. The new owners have requested the assess- ment be dropped. /ms cc: Marlow O. Priebe, City Eng. Joleen Runke, Personnel & Ins. Tech. Kenneth B. Merrill, Finance Dir. 40 i ' U . CITY CLERK'S CERTIFICATE OF SPECIAL ASSESSMENTS I have caused examination to be made of the records in the office of the City Clerk as to special assessments against the following described real estate,. to wit: LEGAL DESCRIPTION: Lot 16, Hanson's Addition OWNER OF RECORD: Denton, Roger and Marcy ADDRESS: 875 !Merrill UNPAID BILLS: none to PENDING ASSESSMENTS: Project 85 -01 -24 Bituminous Overlay Bids to be taken March 28, 1985. FUTURE ASSESSMENTS: none to date DEFERRED ASSESSMENTS: none to date 198S CERTIFICATION: Per County Tax Statement and to the best of my knowledge and belief assessments in the amount of $ none are charged, and as yet, unpaid against this said real estate. Amounts certified to the County Auditor for collection are payable upon statements from the County. Utility billings and current service charges will be computed as.soon as final readings are requested by the property owner. THE CITY OF HUTCHINSON SHALL NOT BE LIABLE FOR ERRORS OR OMISSIONS, IF ANY, IN THE PREPARATION OF THIS SPECIAL ASSESSMENT SEARCH. i •� February 28, 1985 ). Gary 0 0 tx, L (. erc, City of Hutchin 61N Ordered by; Citizens Bank and Trust Co. a LJ i i E 0 :ITY CLERK'S CERTIFICATE OF SPECIAL ASSESSMENTS I have caused examination to be made of the records in the office of the City Clerk as to special assessments against the following described real estate, to wit: LEGAL DESCRIPTION: Lot 16, Hanson's Addition 01- 116 -30 -16 -0150 OWNER OF RECORD: Denton, Roger and Marcy nn PIDDRESS;875 Merrill Street UNPAID BILLS: none to date p CTi�Q PENDING ASSESSMENTS: none to date FUTURE ASSESSMENTS: none to date and to the best of my knowledge and belief asse ments in a amount of $ none are charged, and as yet, unpa again this said zeal estate. Amounts certified to the County Auditor or co ection are payable upon statements from the County. Utility billings and current service charges will mputed as soon as final readings are requested by the property owner. THE CITY OF HUTCHINSON SHALL NOT BE LIABLE FOR ERROR OR OMISSIONS, IF ANY, IN THE PREPARATION OF THIS SPECIAL ASSESSMENT SEARCH DATE March 21, 1985 t ' Gary D. Plot , City rk, City of Hutchinson, Minnesota ORDERED BY: Citizens Bank and Trust Co. q_1t111, 1 L NUM. Ibn -1401 Ike" IHa VOL a UM piq 374 -1IN VATS: M66I 326 -71St 1 Momma WATS (600) 742.0570 v Sttuar4 347 WObasho Str"l St. hd. MM S5162 (612)224.31 maartobbY 60Sauta6MStral MkmuxWMN5S402 16121339.7674 oath6M6Skyway 12SOuM6MSt Min GftMN55402 (6121339.7675 WOMaPark 4930Wast77MStrut E6MMMSS435 (6121635.2141 McLEOD REGIONAL RAIL AUTHORITY Board of Directors Meeting Friday, July 2, 1985 7:30 a.m. PRESENT: Sheldon Nies, President, Les Forman, Howard Christensen, Ancher Nelsen, Howard Anderson, John Bernhagen Others: Ron McGraw, Atty., Gary Plotz, City Administrator, Kathy Nevanen, Hutchinson Leader MINUTES I. Chairman Nies called the meeting to order at 7:40 a.m. II. Christensen moved and Forman seconded that the Mcleod Regional Rail Authority will withdraw from the negotiations for acquisition of the Burlington Northern Railroad line from Wayzata to Hutchinson and other related property and give approval to Dakota Rail, Inc. (Jerry Ross) to negotiate for same. Motion carried. III. Christensen moved and Forman seconded that the McLeod Regional Rail Authority will continue as an entity and encourage and work with Dakota Rail, Inc. and its assigns and successor in negotiating with Burling- ton Northern Railroad. IV. 12 Moved by Nelsen, seconded by Christensen that the McLeod Regional Rail Authority recommends to the City of Hutchinson a continuance of their general plan to construct and /or upgrade the Burlington Northern Rail line within the city limits and retain right of way ownership. This procedure would be completed by the passage of a resolution that amends the financing plan to direct monies for construction of the connector tract. This request becomes necessary due to a change in potential ownership of the line from Burlington Northern Railroad to a short line owner /operator and a redirection of tax increment monies for the specific purposes of installation of a connector tract. There will be continued guidance by the McLeod Regional Rail Authority. Motion carried. Next meeting will be July 22, 1985 at 7:30 a.m. at the Chamber of Commerce Office. VI. Meeting adjourned. John Bernhagen, Acting Secretary 0 9-r CERTIFICATION OF MINUTES RELATING TO DEVELOPMENT DISTRICT NO. 4 Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: a regular meeting held July 23 , 1985, at 7:30 o'clock P. M., in the City Hall. Members Present: Members Absent: Documents attached: Minutes of said meeting (pages): RESOLUTION NO. 8084 RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4; CALLING FOR A PUBLIC HEARING ON AN AMENDMENT TO THE DEVELOPMENT DISTRICT PROGRAM AND TAX INCREMENT FINANCING PLAN I. the undesigned, being the duly quly` qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this 24th day of July , 1985. (SEAL) Signature Gary D. Plotz, City Administrator Name and Title G_ r Member introduced the following resolution and moved its adoption: RESOLUTION NO. 8084 RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4; CALLING FOR A PUBLIC HEARING ON AN AMENDMENT TO THE DEVELOPMENT PROGRAM AND TAX INCREMENT FINANCING PLAN BE IT RESOLVED by the City Council of the City of Hutchinson (the City) as follows: 1. Recitals. This Council by resolution adopted October 14, 19M—,-Tes gnated a development district pursuant to Minnesota Statutes, Chapter 472A and a tax increment financing district pursuant to Minnesota Statutes, Section 273.71 through 273.78. Both the development district and the tax increment financing district have been designated Development District No. 4 (the District). This Council has previously adopted a development district program (the Program) and a tax increment financing plan (the Plan) for the District. This Council by Resolution No. 7140 and Resolution No. have approved amendments to the Program and the Plan folding public hearings thereon. 2. Proposed Project. The City has received a proposal from the McLeod Regional Rail Authority, a political subdivision and local government of the State of Minnesota pursuant to Minnesota Statutes, Section 398A.03 (the Authority) that the City finance the construction of a railroad spur line in the District from the Farmer's Elevator to the Burlington Northern railroad line (the Project). The cost of the Project is estimated to be $ The Authority has proposed that the cost of the ProT . be paid from proceeds of the General Obligation Tax Increment Bonds, dated November 1, 1980 of the City (the 1980 Tax Increment Bonds), and investment income thereon, for which the contemplated use has been abandoned by the City. This Council has been advised that in order to undertake the Project and to finance the City's share of the cost of the Project with tax increments derived from the District it is necessary to further amend the Program and the Plan and that prior to the further amendment of the Program and the Plan it is necessary to hold a public hearing on the proposed amendments. 3. Preparation of Amendment to Program and Plan. The City Administrator and City Attorney are hereby directed, in cooperation with Ehlers and Associates, Inc., to prepare an amendment to the Program and Plan relating to the Project. 40 City proposed public redevelopment costs to be paid by the City in connection with the Project shall be described in such amendment. 4. Public Hearing. A public hearing on the proposal . to amend the Program and the Plan to provide that the City may undertake the Project and finance its share of the cost of the Project through the use of tax increments to be derived from the District is hereby called and shall be held on August 113, 1984, at 8T o'clock P.M. at the City Hall and the - Ciitty, Administrator is hereby authorized and directed to cause notice of the public hearing to be published once not less than 10 nor more than 30 days prior to the hearing in a newspaper of general circulation in the City. The notice of the public hearing shall be in substantially the following form: -2- L.J I L i 0 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Hutchinson City Council will meet on August 13 , 1985, at 8:00 o'clock P.M., at the City Hall in Hutchinson, Minnesota to hold a public hearing,on a proposed amendment to the development district program and tax increment financing plan previously established by the City for a development district and tax increment financing district, both designated as Development District No. 4 (the "District "). The proposed amendment provides for the construction by the City of a railroad spur line in the District from the Farmer's Elevator to the Burlington Northern railroad line and the financing of the cost thereof. All persons wishing to be heard on the proposed amendments to the development district program and tax increment financing plan for the District are requested to appear at the public hearing. Dated: July 23, 1985. BY ORDER OF THE CITY COUNCIL By /s/ Gar�_D. Plotz City Administrator -3- Attest: Adopted this 23rd day of July, 1985. 0 Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted • and was signed by the Mayor which signature was attested by the City Administrator. -4- MCLEOD COUNTY AGRICULTURAL ASSOC. 1985 / City of Hutchinson 25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police JV P�0 least days prior to the Gambling oc6asion AND I, ELlku-, 1?14TN �' a of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending 1985 Signatures: Authorized Of icer of Organization Designated Gambling Manager of organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: 0WRQUAlU7- O. (last) -(first) (middle) 2. Residence Address: 43'/ Vf *19uE V..0 lkl6NIAA5W�00. 45351P (street) (city) (state) (zip) 3. Date of Birth: YZ 3 3� 4• Place of Birth li - z, aoJ��lu (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No Jam. If Yes, explain B. The following is to be completed by the designated gambling manager of organization: l l 1. True Name: (last) (first) (middle) 2. Residence Address: % % % 3 i�OX20S� yl/TCT.�/�kSO�/�� (street) (city) (state) (zip)SS� 3. Date of Birth: 9-141- 3 S' 4. Place of Birth:Akr &61 .J►' /i .�� (mo /day /year) (city /state) ?� /41�10 5. Have you ever been convicted of any crime other than a traffic offense? Yes No _ X . If yes, explain 6. How long have you been a member of the organization? 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game .Information: e Zii 7k r4rVr 1. Place where gambling devices will be used 6o. A411?414w�,0 2. Date or dates gambling devices will be used A& 16 /Z/,& /f y >o - (date and /or day(s) 3. Hours of th ay gambling devices will be used: of week) From - To /a A. M. 4si"<,47 P.M. P.M. 4. Maximum number of players 5. Will prizes be paid in money or merchandise? A oey 6. Will refreshments be served during the time the gambling devices will be used? Yes X No If so, will a charge be made for such refreshments? Yes X _ NO D. Organization Information: °Leap ev. tAiati/1cw�/ss arL 1. Address where regular meetings are held rd 1A& -;0,j 4try y.*" 2. Day and time of meetings 3.eD gaun.vy OF evert.y !llo,u»► cioPnr 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes X No 4. How long has the organization been in existence? 113 yd4ws 4a. How many members in the organization? 49a 5. What is the purpose of the organization? / eZepD Crwy�i /=Ai2 6. Officers of the Organization: Name • Address Title �904 A1N el, /Al 6M eAl 7HUA> e7-1- 6w &r 41 Al 3.u. nN,v 'SAT 5T444 m4 If 7iPL�/�5 7. Give names of officers or any other persons paid for services to the organization: Name Address Title 0 D. Organization Information: (Continued) • 8. In whose custody will organization records be kept? / Name ",ST �1 L�AI.�� Address 3?l eil.W4 L7iQ�e'cf 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer /,v5 f% and Policy No. ff, L,L 33444 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company %'ie/ $jATt IVS. . 2. Address of bonding company .1Ayr72AJL-'; 11N) 3. Amount and duration of bond -*/d. DOa / y612 4. Application is hereby made for waiver of the bonding • requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the contents thereof. Sub cribed and sworn 19� Subscribed and sworn , 19 . Social Security Number: 0 NN Business ID Number: Signature -ofl /authorized officer of organization Date: to bmf a me a tar public`-6 nAia S ' •';� NOTARY PUBLIC • ApNNEBOTA Signs ure o Notary Public ;`` MEEKER COUNTY Commission expires on �•- 'Mr^NO1 �0 to before me a notary public on this day of Signature of Notary Public Commission expires on CHARITABLE GAMBLING CONTROL BOARD 900-604 SUMMIT STATE SANK BUILDING 310 FOURTH AVENUE SOUTH MINNEAPOLIS. MINNESOTA 93410 (612) 341 -7676 January 10, 1985 Dear Applicant, 0 The °Acknowledgement of Notice" below is a required part of the application process. Because the forms are not yet available, this form is provided separately. Please provide all the information requested; copy this form and take it to your local governing body to date and sign; mail one copy of the completed form to the address on the letterhead. Be certain the form is signed and dated by the local governing body by January 28 1985. This step must be completed to meet the provision of the law which allows local governing bodies 30 days to notify the Board that the application is disapproved. No license will be issued until the 30 day period expires. If you have questions, please ca Roger ran Execut.ve Secretary ACKNOWLEDGEMM OF NOTICE BY LOCAL GOVERNING BODY I hereby acknowledge receipt of this notice. By acknowledging receipt, I admit having been served with notice that an application from the organization identified below will be reviewed by the Charitable Gambling Control Board and if approved by the Board will become effective 30 days from the date of receipt (noted below), unless a resolution of the local governing body is passed which specifically disallows such activity and a copy of that resolution is received by the Charitable Gambling Control Board within 30 days of the below noted date. LOCAL GOVERNING BODY Name of Local Governing Body CITY OF HUTCHINSON Signature of Person Receiving Application w I Date Rec ived %-.s -Y. NOTE: This is not a formal application. Before acting on this notice, the govern- ing body may want to contact the applicant to verify that an application has been filed with the Board. ORGANIZATION Applicant Organization: Leaa1 Name: g`Zt.0 6-). ASsA,) Business Mailing Address: 0,1)x ILI z �crr�a�,rJS�,y. Al,). c�Zti332� Phone: (,6/z) ��� -o2yti5 Proposed Gambling Site: City or Town: A/cuTCHINSo.� County: 4 L-LO%J Class of License: A C` C (circle one) Name and Title of Representative: AN EQUAL OPPORTUNITY EMPLOYER PLEASE PRINT OR TYPE J e the official. legal name of the /j 7he organization /" _ LGGP en(,t ' j;Y 14612 1,&Z i Zy2t" A,.-; ,V the business address r O . I C X 142 149 l -e Hr c i17,,L,, 4, -,n, .,rA j x.74;79- C. the business telephone number "/'/ L • .7 ;'7 ' `/ f?4/2 112url1t117.5 D. the city or town, and cpunty in which gambling site is located f141,rdt4l v E. the address of the gambling site, Indicating whether the alts is or is not within city or town limits f.'9,2 � ^['cGc'i>> ' e< F. the name and title of organization's executive officers �i-!G L /11 L•l2 h�) �l' : 7i: rT� . �L[.'/79 /YiAel�c.== ,y7NCig," ✓ICS= l�i2�s. L L lt9,'¢ N Tn r s G. an indication of Minnesota or Internal Revenue Service tax exempt status H. an indication of the type of eligible organization ecrlA. T Y I. an Indication of whether the applicant is chartered by parent organization J. an Indication of length of existence in Minnesota K. the name, address and date of birth of the gambling manager EL 04) R,4TH RR, 3 &0.e o?c'S.4 a verification of the required fidelity bond for gambling managers M. an indication of whether the organization owns or bases the gambling site N. an Indication of the class of license applied for CL.9 S S r /L L %,9/ -5 O, the number of active members `/Z P. if incorporated, the number of the articles of Incorporation and where filed Q. the federal I.D. number, if any R. Please attach a copy of lease, if any. S. indication of number of sites where gambling takes place T. Ptease attach a floor plan of each site where gambling takes place. Chad executive officer AKA ��'9[ /L 1lIL- 2K,t9S Aot:: s Finance officer A.K.A. P=1T i ST•9LL,19,gti! !/�C J Bingo Manager Ifmsignes bling Manager L �)[' f ' 2d rH Designee Checker `/PqT .'�T =}rc /•/ QA, . S 'kr a F ?. 5 � r'k rr' � �G`yt. ?t•.'k* � y 'tU`�`4'RS�� :v;T �`rnsiy � Y 5: '"" c -�'� A x'� .c .y �k'T:'t r 'C r � �. -ss 1 `ii kal�,R� � 5�Y kk �x `'�i?�'•11§'�iSr ��� ^yt w��'4- e�}�,�''t.. �. tF X s .. � t ;. t;, R ''.r fo i r � ''� � n. i1 +s tk-., a � r, ;Q�f S }'..tl k„�?,`< .s �i,S J� 4F' } r •# 4r< S1�I. r7�, r} � . �, t , {r , , c t . r � • s;<� s � s �„y',�,.��,��x �'itir�;'�' t air a i >�•,i��pt'�..£N�.,�pi• T� �r„��t M"C���� iii n.. irit�r �j ' 3 - . Minnesota Char itable.- CiArhbfinp,_C 6ntrol"I3nar`lc,rf : ^ _rw k. .;st[?AiuiRt.`iri►rrr _ r_ S 2AUTVO.RIZ- A.TI '0N 1. I hpye read hti {sjizappl c`atio_ri an:'d� all irnformat'rion� su6`mitted to .the'sBoardf ` }r��`{ t ? 5+-. t 1J'aS.s yr• 'r p t.�.:. .,. .: r•+f ?�. ;i' -+ha5' .ay -t�_, .r...,'�i u l- 2. All information submitted is true, accuta'te, and complete; 3. all other required information' has ;been f_u =1ly discl,os:ecd; 4. I am the chief executive officer of the organisation; 5. I assume full responsibility for the fair ;a'nd lawful operation of all activities to be conducted; 6. I will familiarize myself with the laws of the State of Minnesota respecting gambling and rules of the Board and agree, iif licensed; torabide by thtise 16.ws an& rules, including • >'"i. � 4 � r i4� � y n �; r y: l�' '�- z i "4b.r.�')"r �)uv.1 . rr �� h 1 5 rtsy, `7 {c o r�"c'.-'��1� ,l`i'.•' `"F• %'�. .>,, 0�1{ 1'81 legal ,zName, of Org ization,;r :��"Z �. r?�....,; Signature (Must be signed by Chief Executive Officer) Title r ". Date ACKNOWLEDGEMENT OF NOTICE BY LOCAL GOVERNING BODY I hereby acknowledge receipt of a copy of this application. By acknowledging receipt, I admit having been served with notice that this application will be reviewed by the Charitable Gambling Control Board and if approved by the Board, will become effective 30 days from the date of receipt (noted below), unless a resolution of the local governing body is passed which specifically disallows such •activity and a copy of that resolution is received by the Charitable Gambling Control Board within 30 days of the below noted date. LOCAL GOVERNING BODY Name of Local Governing Body.. 1ty of Hutchinson, Signature of Person Receiving Appl' ation Mayor ORGANIZATION vate Received (This is date from which the 30 day Name of Representative for Gambling License Applicant approval begins.) (serving notice) July 16, 1985 CG- 00001 -01 (12/84) White - Board Canary - Board Pink - Applicant Goldenrod - Governing (data entry) Body • 0 0 ahl k or V'!V July 81 1985 Minnesota Department of Transportation Transportation Building, St. Paul, MN 55155 The Honorable Robert Mayor of Hutchinson Care of City Hall Hutchinson, Minnesota H. Stearns 55350 S, a JijL1985 REC.Er;W o o„ BY ti� 6�,82`d93 9Zti2�2� rw (612)296 -8046 Dear Mayor Stearns: Subject: State Aid for Airport Maintenance and Operation Enclosed are three copies of a proposed form of resolution and the agreement for requesting State aid for maintaining your airport during all seasons of the year up to June 30, 1987. We are often displeased at the quality of maintenance provided at publicly -owned airports. There is an increasing number of damaged and burned out runway and taxiway lights, grass that needs mowing, and runways, taxiways and ramp areas that have not been plowed or plowed properly. For this reason and because a number of requests for increased participation due to rising costs, the maximum amount of State aid will be increased as noted in the Agreement. For maintenance and operation during the yearn the State will participate on a 66 2/3 percent basis, not to exceed the amount of State aid set forth in the Agreement for the cost of snowplowing, mowing, fertilizing, re- seeding, rehabilitating runway lights, landing strip markers and drainage system, and general maintenance of the runways, taxiways and apron areas. Reimbursement will be based on actual time and cost records kept by the Municipality. Prior to any reimbursement being made by the State, the Municipality must have a zoning authority established, and such authority must have adopted or be in the process of adopting an airport zoning ordinance in accordance with Minnesota Statutes 360.061 to 360.074. Reimbursement may be denied entirely or in -part if the airport is not properly maintained. -If you desire State assistance and agree to comply with the requirements of the Agreement, please complete and submit three copies of the Agreement and three copies of the resolution to this office so State funds can be encumbered. An approved copy will be returned to you,for your records. An Equal Opportunity Employer q -J, , The Honorable Robert H. Stearns Page 2 July 8, 1985 It is particularly important during the winter and spring seasons, or when hazardous conditions may exist, to keep the air - traveling public informed of the status or condition of your airport. This is accomplished by notifying the nearest Federal Aviation Administration Flight Service Station and this department. Sincerely, Richard B. Reinz Assistant Commissiog Minnesota Department Aeronautics Division Enclosure of Transportation • 40 C� AGREEMENT FOR STATE AID FOR AIRPORT MAINTENAMCE AND OPERATION AT THE HUTCHINSON MUNICIPAL AIRPORT The State of Minnesota and the City of Hutchinson (Name of Municipality) agree as followsa 1. The Municipality will keep at least one paved runway and associated taxiway, and apron area cleared of snow and ice for safe use of aircraft using wheels. The paved runway shall be kept clear its full length and width, and snowbanks kept down so that aircraft wings will clear them, and runway and threshold lights will remain visible. 2. The Municipality will maintain the runways in good order by perforr ing maintenance work, including but not limited to the followings a. Crack filling and patching of surfaced runways, taxiways and 3. The Municipality shall provide at least two yard -type lights in the building /aircraft tiedown area, and shall keep the area lighted from dusk to dawn. The Municipality shall also keep the airport property clear and free of debris. At airports where aviation fuel is dis- pensed, at least one 20- pound, dry -power fire extinguisher shall be available in the vicinity of the fuel pump. 4. The airport must pass periodic inspections performed by a representative of the Aeronautics Division for compliance with this Agreement. If the airport is not so Maintained in an operational, safe manner, then no reimbursement shall be made here- under. S. The State will reimburse the Municipality 2/3 of the direct, actual maintenance and operation costs not reimbursed by any other source, not to exceed $6,500 of State aid for each fiscal year. aprons. b. Mowing grass on landing strips and around lights. The grass must be mowed at least seven feet beyond the lights, and at no time may the grass exceed six inches in height on landing areas. C. Maintain beacon and runway lights or markers, and rehabilitate them when necessary. d. Fertilizing and seeding as necessary to prevent erosion. e. Maintain clearance in approach zones in conformance with 14 MCAR 11.3015 of the Department of Transportation, Aeronautics Division, °Minnesota Code of Agency Rules.' f. Replacing windsock when necessary. g. Maintain the drainage and fencing systems. 3. The Municipality shall provide at least two yard -type lights in the building /aircraft tiedown area, and shall keep the area lighted from dusk to dawn. The Municipality shall also keep the airport property clear and free of debris. At airports where aviation fuel is dis- pensed, at least one 20- pound, dry -power fire extinguisher shall be available in the vicinity of the fuel pump. 4. The airport must pass periodic inspections performed by a representative of the Aeronautics Division for compliance with this Agreement. If the airport is not so Maintained in an operational, safe manner, then no reimbursement shall be made here- under. S. The State will reimburse the Municipality 2/3 of the direct, actual maintenance and operation costs not reimbursed by any other source, not to exceed $6,500 of State aid for each fiscal year. 6. The Municipality shall submit a breakdown of its costs incurred hereunder to the Assistant Commissioner, Aeronautics Division, on forms to be supplied by him. In any and all events, costs must be submitted to the Assistant Commissioner, Aeronautics Division, on or before August 1 for each fiscal year ending June 30. No E=uests rived aft1W August 1 for the preceding fiscal year will be honored by the Assistant Commissioner, Aeronautics Division. The Assistant Commissioner, Aeronautics Division, reserves the right to reject items that may not be eligible for reimbursement, and reimbursement may be denied entirely if the airport is not properly maintained in accordance with this Agreement. 7. The Municipality has established a zoning authority for the airport, and such authority is in the process of and will complete, with due diligence, an airport zoning ordinance in accordance with Minnesota Statutes 360.061 to 360. 074. S. This Agreement is in effect for the fiscal years 1963 -1986 and 1986 -1987. It may be terminated at any time on thirty days' written notice by either party. APPROVED: DEPARTMENT OF ADMINISTRATION Sys Authorized Signature Dates APPROVED AS TO FORM AND EXECUTION DEPARTMENT OF TRANSPORTATION AERONAUTICS DIVISION Bys Assistant Commissioner Dates MUNICIPALITY - CITY OF HUTCHINSON L - -- - By: - - - -- Special Assistant Attorney General Titles Mayor —� -- Dates Bys - - -- -- Titles City Administrator Dates _ July 23, 1985 -- RESOLUTION NO. 8081 • RESOI_UT I C3M FO R STATE A I D FO R MA I NT EMAMCE AND C3 PE R AT I OM Be it resolved that the Mayor (and Clerk) (is) (are) authorized to sign an agreement with the State of Minnesota for State aid for maintenance and operation of the Hutchinson Municipal Airport - Butler Field Airport during all seasons of the year up to June 30, 1987. The State will pay up to 66 2/3 percent of the cost, not to exceed the amount specified in the agreement. • (SEAL) Passed this 23rd Attest's Clerk: day of July Municipalitys --CITY OF HUTCHINSON I 1985 . 9 M 8 M 0 R A N D U M TO: Mayor and Councilmen FROM: Fire Chief HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 Chief: Orlin "Butch" Henke DATE July 16, 1985 SUBJECT: Sale Of 1962 Ford Rescue Personal Carrier At a special Officer meeting Monday evening July 15, 1985 a motion was made and seconded to sell the truck listed above to the Hector Fire Department, at a cost of $2500.00. It shall be understood by the Hector Fire Department that delivery to them shall be one week after delivery of Hutchinsons new truck. It shall also be understood by them that sale of the truck is as is. The truck shall be sold with front mount winch, red lights, and 1 mobile 2 way radio. It is also equipped with a 5000 watt generator which also goes with the truck. We are expecting delivery of our truck the last week in September or the first week in October. Also attached is a copy of the Hector Volunteer Fire Department bid that is signed by Jon Hintze their Asst. Chief. 9 9 -zrlv, Hector Volunteer Fire Dept. Hector, Minnesota 55342 June 27 10:1'5 Hector, Md n!. Dear Sirs: The Hector Fire Department submits a bid of X2500.00 on the 1962 Ford Rescue Personal Carrier as advertized in the May issue of the Minnesota Smoke Eater. Enclosed is a cashiers check in the amount of $125.00. Thank you for your consideeation of this bid. Sincerely yours, q-~QK;fL Jon Hintze Asst. Chief Hector Fire Dept. 9 • 0 ENGINEER'S REPORT CITY OF HUTCHINSON • DATE: duly 16, 1985 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Improvement Project No. 86-02 Gentlemen: I have studied the following areas and find that the proposed project is feasible and recoomend it be constructed. If acceptable, I recommend a hearing be held on the 27th day of August, 1985. PROJECT NO. 86-02: 12" Watersain on T. H. 22 from Oakland Avenue to 1200' South; McDonald Drive from School Road to 900' West by Grading, Gravel Base, Surfacing and Appurtenances; Bradford Street in Oroh, and Tyler Street in 4th Clark's 2nd Addition by . Construction Cost Engineering Fiscal and Miscellaneous ird Park 1st Addition, Roberts Road, Sibley Drive Addition to Lakewood Terrace and Campbell Lane in Gravel Base, Curb and Gutter and Appurtenances; $ 1209000.00 9,600.00 9,600.00 Land Acquisition 0.00 Capitalized Interest 99600.00 TOTAL--------------------------- - - - - -$ 148,800.00 Assessable Cost $ 128,800.00 Deferred Assessable Cost 0.00 Water Fund 202000.00 City Cost 0.00 TOTAL------------ --- -- ------- --- - --- -$ 148,800.00 • Respectfully submitted&041;� i nl/J Marlow V. Priebe Director of Engineering RESOLUTION RECEIVING REPORT AND CALLING NEARING ON IMPROVEMENT PROJECT 110. 86-02 RESOLUTION 20. 9= WNSREAS, pursuant to resolution of the Council adopted July 9th, 19859 a report has been prepared by Marlow V. Priebe with reference to the improvement of: 120 Watermain on T.N. 22 from Oakland Avenue to 1200' South; McDonald Drive from School Road to 900' West by Qrading, Gravel Base, Surfacing and Appurtenances; Bradford Street in Orchard Park lot Addition, Roberts Road, Sibley Drive and Tyler Street in 4th Addition to Lakewood Terrace and Campbell Lane in Clark's 2nd Addition by Gravel Base, Curb and Gutter and Appurtenances; and this report was received by the council on July 23rd, 1985. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: • 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $1489800.00. • 2. A public hearing small be held on such proposed improvement on the 27th Mal of Aueuat, 1985, in the Council Chambers of the City Hall at 8:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 23rd day of July, 1985. Mayor Clerk 0 i Publisbed in the Hutohinson Leader an Tuesday, August 6th, 19859 and an Tuesday, Ansust 13th, 1985. ■MCE or HKARMG on PSOdBCT 110. 86-02 PUBLICATION NO. 3440 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 800 P.M. on the 27th day of Agg=t, 1985, to consider the making of an improvement of: 12" Watermain on T.H. 22 from Oakland Avenue to 1200' South; McDonald Drive from School Road to 900' West by Grading, Gravel Base, Surfacing and Appurtenances; Bradford Street in Orchard Park 13t Addition, Roberts Road, Sibley Drive • and Tyler Street in 4th Addition to Lakewood Terrace and Campbell Lane in Clark's 2nd Addition by Gravel Base, Curb and Gutter and Appurtenances; pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is #198,800.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Clerk Dated: July 23rd, 1985 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WBBTHER YOU ARE FOR OR AGMW THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. • q— Ir,. 9 RETAIL "ON SALE" Mate of flrmne5ota, COUXTY OF.. – HcLe' I —.— To the.......... 92M.Comcil ..........................of the.........,... q47 ................... of_.AR ShAPAM ............ . . ............................... ............................ .................. . ........ State of 311mesota: Hutchinson Jaycees hereby appl.1aa-for a itosnss for the term of from thd__?Ltb -Aam 1985 to sell At Retail Only, Non-Intoxicating Malt Liquors, as the same are deflmd by Lam, for consumption "O'r, those oartaln premises, b& the—_ _--gutebinson desoribed as follows, Softball Tournament Roberts Park at wMA plaor said applicant--operate--...the business of. and to that aid Wreavd.--and state..-" folZowg: That said applicant _......._......._...._ - is a .... . .. of the UnUed States; of jood moral vharaali and rejowte; and ha! -attained the cps of ri years; the establishment for wh" the license will be issued if this applications granted. That no manufacturer of such � Zmtaric"njr malt liquors has any oumsr*Ujo, in whole or in part, in said bueinees of said applicant. –or any interest therein; That said applicant._. make _..this application pursuant and subject to all the laws of the state of Minnesota and the ordinomees and refuZatume of said.. ------- applicable thereto, which are hereby made a part hzxaf, and hereby ajfrm__.to observe and obey the same; 114i/ Each appUoan4 further j1aW that he Ls not now the holder of, sear has he made appUoaEon for, sear dcu he intend to v&41e application far a Feal al Retail Dealer's Special tae stamp for the sale of liquor. Dated July 18 . zp_U_ 1 WV, 4044 0 9 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Dean M. O'Borsky, Chief of Police SUBJECT License Approval DATE July 22, 1985 I recommend approval of the request of St. Anastasia's for the On Sale, Bingo and Gambling license. They meet the criteria and we have had no problems in the past. DMO:neb 0 9 0 July 18, 1985 TO: Hutchinson City Council RE: St. Anastasia Parish Fall Festival St. Anastasia Parish of Hutchinson, Minnesota, requests that the City of Hutchinson issue the following license: 1. Retail "On Sale" License to sell Non - Intoxicating Malt Liquors 2. Bingo License 3. Gambling Devices License These license are needed for our annual St. Anastasia Fall Festival which will be held on September 15, 1985 starting at 11:00 a.m. and continuing until 6:30 p.m. This Festival will be held on the St. Anastasia Parish premise located at 400 Lake St-9 Hutchinson, Minnesota. Thank you for your time and attention. St. Anastasia Fall Festival Bruce and Sandra Bjerkelu Chaircouple City of Hutchinson FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by* Building Fire Application shall be submitted at Police least days prior to the Gambling ocdasion S"T: A�/�4577a 2i 4 PBRISM F444. FESM41. I. Qrucz L. 19SE9, KELIAU13 AND I, 13ruce,L,AZerke1unW Name of Authorized Officer of Name of Des ated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Si atutes: Authorize f cer of Organization esignated ling Manager o organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: 11358KELJAZ JMUM LEIF • (last) (first) (middle) 2. Residence Address: S8CLAkEV1EUl "WE Par:1 1A/SaW MA1 smy (street) (city) (state) (zip) 3. Date of Birth: M/// 39 4. Place of Birth tAAL1K,MA1 (mo /day /year) (city /state) 5. Have you ever been convi ted of any crime other than a traffic offense? Yes No W. If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: 23E R K5L1JA)Z 68X& LEI F (last) (first) (middle) 2. Residence Address: M$ LAKE IbSid YilL C //t/WA)hjA1 (street) (city) (state) (zip) 453C, 3. Date of Birth: .3 4. Place of Birth: (mo /day /year) ( ity /stato 9- P. 5. Have you ever been convicted of any crime other than a traffic offense? Yes No _,&_. If yes, explain 6. 7. How long have you been a member of the organization? � yeA ns Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used STJW45MS/j} P.4 jSff 2. Date or dates gambling devices will be used gZ/$AiJ5 (date and /or day(s) 3. Hours o the day gambli�deves will be used: of week) f` i' � � From D D A.M. To ;& P.M. V!,. Maximum number of players 5. Will prizes be paid in money or merchandise? MONEY AND 6. Will refreshments be served during the time the gambling devices will be used? Yes_ No If so, will a charge be made for such refreshments? Yes —_ NO D. Organization Information: 1. Address where regular meetings are held LOO LAM St. 2. Day and time of meetings Sra Vy(ov S� SunAayz 3. Is the applicant organizati n organized under the laws of the State of Minnesota? Yes No 4. How long has the organization been in existence? /O G 4a. How many members in the organization? /-L)0 d 5. What is the purpose of the organization? (_14upck 6. Officers of the Organization: Name Address Title Fr., LAPRY B4uni PmA/ ADO tgKE S'T- PRIGS7 Fr. SO14A) NARPEL 4nc) LAKE Zr- P EST Ye ar" Q nie ) ft` l i 8 r /o to S- L Yj k.e, a oa -1 Dr, irrus 7. Give names of officers or any other persons paid for services to the organization: Name Address Title F-7 r . D. Organization Information: (Continued) 8. In whose custody will organization records be kept? NameARUCE L. TUICE Address 25A51AM LJ1ELJ LIME 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed (tlCi� premises, please state the (�9L1EP SQCJIF14/ 0 1' Q pY1G Name of InsurerL4AA611ra MU771ALr and Policy No. PC$-195�l08 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? -! 11. Attach a list of all active members of the organization. E. The following. information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company (fA17401IC. AL41U AL. 2. Address of bonding company .p/%i4w4. / eR/?4SK4 3. Amount and duration of bonds 4ed0 a s l,. Application is hereby made for waiver of he bonding requirements. Yes No _All' I declare that the information I have provided on this application in truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize my if with the ontents thereof. i /� d , , // Signature 9f %lt4briz Date Z -_V Subscribed and sworn to a ore me a notary Signature of Notary P Commission expires on officer of orranyza public on this /.2 `day of Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on Social Security Number: '41-07993-2C S' 0799 y 'Ly e. wu►s MN Business ID Number: t+oru,rKSUC- MwINOM INcLE0 COUNTY ws�.,+., c? ty Of FU'LC:unson • Fee: $10.00 APPLICATION FOR BINGO LICENSE Ap_roved by: Building — Fire Application shall be submitted at least Police days prior to the bingo occasion T'l� STANASSIA PARMH FALL FES770AL, I, `BRUCE L.QTER KELUNZ AND I, BRUCE L. eZEft_E LUNG Name of Authorized Officer : %ame of Designated Bingo Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 344 for the license year ending 0 SiggAtures: Au horize Of er of Organization esignate Manager A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: last) (first) (middle) 2. Residence Address: 3. a ipl code Date of Birth: / I 1114n 4. Place of Birth S (mo. d y ear) c ty state Have you ever been convicted of any crime other than a traffic offense? Yes NO X_. If yes, explain B. The following is to be completed by the designated bingo manager of organization: 1. True Name: SER)CELUa 1t' F last first (middle) 'I) 2. 2. Residence Address:53"r /}kF_' jgW LAN E /i street city state zip code) 3. Date of Birth: d 4. Place of Birth: L Im (M ., day & year) ci y state 5. Have you ever been convicted of any crime other than a traffic offense? Yes NO X,. If yes, explain 6. How long have you been a member of the organization? 2 i7. Attach a copy of the official resolution or official action designating you bingo manager. C. Game Information: 1. Place where bingo games will be played SLAI/AS7A1 PAR1B 2. Date or dates bingo will be played 9ZI.T.4 s (date and/or days of week 3. Hours of the day bingo will played: From QU.M. to jp:00't• •RW. P.M. 4. Maximum number of players 306 5. Will prizes be paid in money or merchandise? MANEY b. Will refreshments be served during the time the games are being conducted?Yes No If so, will a charge be made for such refres ments? Yes NO D. Organization Information: 1. Address where regular meetings are held 966 LAKS S. 2. Day and time of meetings SATUR'DQY AND SUAIDAY 3. Is the - Applicant organization organized under the laws of the state of Minnesota? Yes _S�_ No 4. How long has the organization been in existence? Od h• 4a. How many members in the organization? 1706 5. What is the purpose of the organization? C gU RC 4 b. Officers of the Organization: • Name Address Title Fr. LP RY EA. A ia) !qQ6 LAKE S r. PP I S T 77 Fr, JQ M NARPE L y 00 LAki sT PR LEST .wn A IAAN . l i /' i r I A - Y_ -l- - 7. Give names of officers or any other persons paid for services to the organization: Name Address Title Social Security Number: MN Business ID Number: �� � 7 991 0 D. OrEanization inifo='fltion: (Continued) 8. In whose custody will organization records be kept? Name RRUCE L. QSER KEL AOddress 535' LAkE( /IEUJ LgNE 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players whit- participating in the bingo game, or while on the licensed premises, please state the Name of Insurer and Policy No. Pes'/g,57L162— l"riDGJ6 lharURG 7E L)EF Sac +Ery OF AMMCA- 10. Have you (Manager & Offi er) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation of bingo games? 11. Attach a list of all active members of the organization. E. The folloxi.ng information is provided concerning a fidelity bond given by the bingo manager in favor of the organization: 1. Name of bonding-company KJ)AV4OLCQ fflurU A L. 2. Address of bonding company (O%YIAtIA AISIEPASKA ' 3. Amount and duration of bond /Q� �� Cy — 3 W CL rl 4. Application is hereby made for waiver of the bonding . requirements. Yes No I declare that the information I have provided on this application is truthful. and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance NO. 655 relating to bingo. and I will familiarize mysel �e �/tL�eI�ns l / M thereof. Signature of�_Othorized officer of organization Date: Subscribed an4 sworn to before me a notary public on this Day of Signature of Notary Public Commission expires on Subscribed and sworn to before me's notary public on this Day of , 19_. Signature of Notary Public Commission expires on lop000Mroseffoop y NN IZBTAIL'�ON SALE" Rate of OffilillerWa COUXTY OF... —"C,L.!od J To Lbe ........ !4q..qowe4 ...........................of the .............. t. YeY .................. d ... A9Lqk"---- MR . . .......... • ........................................................................ ................... State of Minnesota: hereby appIX--for a license for the germ of_.. .. ONF�-DAY—_ from 19secto veil At Retail Only, Non-Intoxicating Malt Liquors, as the same are deflwd by law, for consumption "OA—those certain premises in the_ Hutchinson described as follows. fo-wig:_ APAUAL P:iILL F134'oau 9 at which plate said applicant-.. operate . the bu4l c of .... - .... . . ....... I ....... ...... .. . ......... and to that end represent.. and state.... as follows: That said applicant. . _. '2._ .a ..... . .. . ........ citizen .... of the United States; of food moral oharactor and repute; and ha attained the afe of 11 yearv; that..... _40d ....... .... . .... ---Pr0PrLetor.---0f the establishment for which the license will U issued if this application is (ranted. That no manufacturer of such rwn Waxicatinjf male liquors has any ownerah4p, in whole or in part, in said business of said applicant. -..or any interest therein; That said applicant.... make ....this application pursuant and subject to all the laws of the State of Arinnzoota and the vrdinan s and regridations of said__._...__._..__City applicable thereto, which are hereby made a part hereof, and hereby airse—to observe and obey the same; (B. wW Each applicard further states that he is not nc,w the holder of, nor has he made apPlioation for, nor does he intend to make applitafion for a Federal Retail Dealer's Special tar stamp for the sale of LnIoxi4alinj liquor. Dated JppU*anf P. O. Jddre" REGULAR COUNCIL MEETING July 23, 1985 $ 182.00 WATER $ SEWER FUND PERA 3789.57 • *State Treasurer Social security $ 396.52 ' *State Treasurer PERA 239.04 *U. S. Postmaster 2650 water meter cards 742.00 *U. S. Postmaster postage for water bills 123.39 Moodys Investors Service bond rating 556.00 F. W. Roofing roof repair 305.00 Apache Hose $ Belting repair supplies 146.75 Lakeland Eng. Equipment repair kit 52.04 Central Garage May repair jobs 571.53 Curtin Matheson Scientific chemicals 59.80 Hutch Coop gasoline 812.64 Mn. Valley Testing Lab testing 219.00 Power Process Equipment transmitter 1086.10 Power Process Equipment repairs 72.51 $ 5082.32 CENTRAL GARAGE *State Treasurer social security $ 43.06 •*State Treasurer PERA 25.96 BNT Implement part 82.08 Rutz Plbg $ Htg. part 4.18 Town $ Country Tire repairs 20.00 $ 175.28 GENERAL FUND *Mn. State Treasurer boat registration fees $ 182.00 *State Treasurer PERA 3789.57 *State Treasurer soc. security 2967.30 *Norm Barnhart magician 65.00 *Mn. State Treasurer boat registration fees 68.00 Mary Haugen tour aren $ pool facilities 16.15 James Marka sw. bldg. official conf. 8.92 Ralph Neumann %steel toed boots 20.00 Joe Sic custodial work 47.25 Jim Weckman gas pumped for June 11.75 Tim McGraw safety boots 29.99 John Arlt safety boots 30.00 Matt Larson safety boots 21.97 Bruce Lickfelt twins game refund 5.00 Connie Ericson swimming refund 10.00 Raymond Hoffman swimming refunds 20.00 Joel Starrett umpire 14.00 Jim Duehn umpire 11.00 Nancy DeKoester swimming refund 10.00 Vicki Wesihert player fee refund 5.00 Darlene Willhite swimming refund 20.00 // - a, -2- Amusement Business Anderson Equipment Automation Supply Co. Bus. Dev. Service B $ F Investment Cameo Cleaners City of Saint Paul Express Photo Lab Lake Jennie Sports MACO Mn. Mayors Assn. Mn. New Zoo Mn. Institute of Legal Education Patchin Fert. Service. Sec. State Bank Texas Engineering The Wall Street Journal Stewart Sandwiches Greenbriar Floral Nebco Dist. Inc. 1st Bank of Minneaota Acme Wash Inc. Big Bear Brandon Tire Brinkman STudio John Bernhagen • Crow Chemical Central Garage Cash Drawer #4 Coca Cola Bottling Co. Treasurer Dept. of Public Safety Dostal $ Oleson Oil Co. Crow River Glass Co. Co. Recorder FArmers Elevator Assn. Floor Care Supply Fitzloff Hardware Guardian Pest Control Hutch Coop Hutch Com. Hospital Ind. School Dist. 423 Int.11 City Management Assn. Jahnkes Red Owl Jerabek Machine Shop Juul Contracting J.W. Hanson Construction KDUZ Kemske;Oswald Kokesh Athletic L & P Supply •League of Mn. Cities Mankato Bus. PRoducts Mankato Mobile Radio Meeker Washed Sand League of Mn. Cities Mn. Unemployment Fund 1 yr subscription $ 48.00 sickle mower 125.00 print wheel 4.02 fee for workshop 450.00 rental for August 1200.00 articles cleaned 4.50 registration fees 40.00 film 8.19 supplies 306.25 campground advertising 60.00 annual dues 10.00 zoomobile visit 50.00 publication 42.10 chemicals 17.00 parts 28.25 registration fees 200.00 1 yr subscription 107.00 arena supplies 34.80 8 roses 14.00 com. corn popper 610.00 parts 8.59 tokens for car washings 32.00 supplies 14.99 repairs $ parts 71.60 supplies 45.30 bal. of July comp. 500.00 chemicals 350.00 May repair jobs 5791.79 cash shortage in two drawers 64.82 supplies 64.00 dl fees for county 159.00 CJDN connect charges 150.00 solvent 8.20 repairs 67.00 recording fee 5.00 lawn mix $ chemicals 557.00 cleaning supplies 236.00 supplies 70.22 spray bldg. 36.25 gasoline 4502.56 alcohol test $ laundry 31.65 bldg. supervisor 910.00 annual subscription 280.00 supplies 66.16 supplies 9.44 storm sewer repairs 4041.63 replacing curb $ gutter 1269.50 announcements 30.00 legal blanks 21.38 baseball equipment,tees $ tennis net 281.36 supplies & repairs 44.90 2 salary surveys 55.00 copier supplies 76.35 repairs 205.71 june charges 87.84 insurance workmens comp. 38,765.25 workmens comp. 180.56 -3- • Motorola McGarvey Coffee Co. Northwestern Bell Narlow Priebe Peterson Bus Service Pamida Quades Inc. Shopko Sorensen Farm Supply James Schaefer Town & Country Tire UBC Xerox Wm. Mueller $ Sons BOND FUNDS 1985 Bond Fund Moody's Investors Services 1984 Parking Bonds 1st Natl Bank of Chicago J. W. Hanson Const. Co. • 1983 Bond Fund Norwest Bank of Mpls. 1981 Parking Bond Fund Citizens Bank 1st National Bank Hutchinson 1st STate Bank Brownton Bonds of 1981 1st Natl Bank of Chicago Bonds of 1978 1st Natl Bank of Minneapolis Bonds of 1975 1st Natl Bank of Minneapolis 1985 TAx Increment Construct Fund Moody's Investors Service Library Construction Fund McNerney Industries Fire Hall Debt Service Fund lst National Bank of Chicago 1980 Tax INcrement Debt Service 1st National Bank of Minneapolis Hospital Bonds of 1968 1st National Bank -of St. Paul maintenanc agreement $ 733.50 coffee 32.40 bell connection 326.50 Mn. Planning Assn Mtgr 23.50 bus rental 3070.00 exercise bike 79.99 supplies $ repairs 102.50 supplies 99.66 supplies 2.60 last half July 962.50 repairs 29.50 supplies 197.44 copier maint. agreement 376.73 street materials 3631.00 $ 79,440.91 bond rating $ 1302.00 service fees 33.75 construction costs 3488.02 interest $ service fee 33,428.75 principal,interest 5175.00 principal,interest 5175.00 Carlson contract payment 669.30 interest & service fee 47,299.85 principal,interest & service fee 152,745.75 principal,interest $ service fee 74,225.20 bond rating 142.00 est #8 construction costs interest $ service fee interest $ service fee interest $ service fee 3639.00 32,743.75 23,323.50 7657.50 n LI E -4- MUNICIPAL LIOUOR STORE Twin City Wine Co. liquor $ wine $2024.55 Ed Phillips $ Sons wine $ liquor 1764.64 Triple G Dist. beer 12,891.75 Griggs Cooper & Co. mix 12.74 Ed Phillips $ Sons mix 38.25 Ed Phillips & Sons mix 35.28 Jim Salske 1000 directory covers 159.50 STate Treasurer social security 271.18 City of Hutchinson payroll 4315.05 STate Treasurer social security 269.51 State Treasurer pera 162.47 Commissioner of Revenue May sale tax 9489.42 Commissioner of Revenue June advance sales tax 4744.71 Great Plains Supply hammer drill 250.00 J $ B Painting siding stain $ labor 500.00 UBC caulking tubes $ gun 60.25 City of Hutchinson payroll 4151.46 State Treasurer pera 161.45 State Treasurer social security 267.82 Bernick Pepsi Cola mix 45.00 Coca Cola Bottling Co. mix 770.90 Northland Beverages Inc. mix 455.05 Lenneman Beverages mix & beer 21,980.35 Henrys Candy Co. cigaretts 978.96 Allen Office Products tapes 110.20 Hutchinson Leader advertising 75.80 Junker Sanitation refuse pick up 97.50 Hutchinson Utilities gas & electric 672.72 Coast to Coast paint $ shade 29.08 United Bldg. Center construction supplies 60.26 City of Hutchinson employee insurance 2104.40 American Linen Supply towel service 17.60 Ink Spots 2500 sets 53.00 Hutchinson Telephone June service 68.21 Nationwide Papers bags 172.91 Sprengler Trucking freight charges 548.56 Friendly Beverage Inc. beer 1959.20 Locher Bros Inc. beer 10,358.60 Lenneman Beverages Inc. beer v mix 26,553.85 Ed Phillips $ Sons wine $ liquor 3,181.20 Ed Phillips $ Sons wine & liquor 3,217.85 Ed Phillips $ Sons wine $ liquor 1,590.22 Ed Phillips $ Sons wine $ liquor 1,599.41 Ed Phillips & Sons wine & liquor 2,140.59 Griggs Cooper $ Co. wine v liquor 2,504.53 Griggs Cooper & Co. wine & liquor 10508.57 Griggs Cooper $ Co. wine & liquor 2,245.68 Griggs Cooper $ Co. wine $ liquor 1,115.07 Griggs Cooper $ Co. wine $ liquor 2,190.08 Griggs Cooper $ Co. wine $ liquor 2,114.49 Quality Wine & Spirts Co. wine $ liquor 1,290.81 Quality Wine $ Spirits Co. wine $ liquor 933.59 Quality Wine $ Spirits Co. wine $ liquor 2,050.99 Quality Wine & Spirits Co. wine $ liquor 2,831.88 Quality Wine $ Spirits Co. wine P liquor 1,451.38 -5- Quality Wine &Spirits wine $ liquor 1347.71 Twin City Wine Co. wine & liquor 2341.74 Twin City Wine Co. wine $ liquor 3637.73 Twin CityWine Co. wine $ liquor 1790.24 Twin City Wine Co wine $ liquor 409.06 u • (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: JULY 18. 1985 FpR rp4R � NPpRMgT /0 N TO: MAYOR AND CITY COUNCIL ------------------------------ FROM: RALPH NEUMANN ------------------------------ SUBJECT: PAINTING OF POLICE PATROL CAR. ------------------------ - - - - -- I have been asked by Gary to comment on the above subject. It has been the practice whenever the City purchased or transfers a vehicle from one department to another for the Motor Pool to become involved in assuring the vehicle is safe, clean and good running condition. • The used Police Patrol car was turned over to us with a blue body and white doors and roof. It had several holes in the body due to spot lights and trunk radio antennas being removed. Also POLICE decals and 911 Emergency numbers had to be removed resulting in faded paint. The body also had numerous paint chips. This vehicle will be in the Engineering Department for a number of years exposed to the public view. With this in mind it was our decision to have a complete paint job. • (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: JULY 189 1985 FOR YoUR,NFp RNjgl� pN T0: —MAYOR AND CITY COUNCIL ----------------------------- FROM; RALPH NEUMANN ------------------------------ SUBJECT: —CALCIUM CHLORIDE ON HASSAN STREET ----------------------- - - - - -- Based on the square yards of street surface from 1st Ave. North to 3rd Ave. South using the recommended 2 pounds of calcium chloride per square yard, the total product cost would be $2666.00. Please keep in mind my total street maintenance budget is only $200000.00. The summer is only half over and I am watching these . dollars very closely to insure that the projects we have planned are completed. Our water truck has been on a daily schedule at 11 :00 A M watering this section, resulting in a greatly reduced dust problem. Ll DAVID B. ARNOLD CHARLES R. CARMICHAEL MICHAEL B. LEBARON GARY D. M' DOWELL FAYE KNOWLES STEVEN A. ANDERSON DANIEL J. BERENS STEVEN S. HOGE 0. BARRY ANDERSON LAURA E. FRETLAND CHARLES L NAIL. JR. DAVID A. BRUEGDEMANN July 9, 1985 ARNOLD & McDOWELL ATTORNEYS AT L.AW 5881 CEDAR 1.AEE ROAD MINNEAPOLIS. MINNESOTA 55416 CABLE: MCL.AW MINNEAPOLIS (612) 545 -9000 MN TOLL FREE 800 - 343.4548 REPLY TO: HUTCHINSON Mr. James H. Schaefer Hutchinson City Attorney 105 Second Avenue SW Hutchinson, Mn. 55350 Re: Robert Schwanke vs. City of Hutchinson Our File No. 2584 -85 -0001 Dear Jim: 400 SOUTH SECOND STREET PRINCETON. MINNESOTA 55071 (612) 388- 2214 714 TENTH STREET EAST GLENCOE. MINNESOTA 5500E (812) 884 -6111 101 PARE PLACE HUTCHINSON. MINNESOTA 55350 (012)507 -7575 FOR YOUR INFORMATION • As you know, this office represents Robert Schwanke in connection with a claim he has against the City of Hutchinson and Junker Sanitation for damages arising out of the wrongful removal and destruction of personal property from his garage. I have been advised by the City's insurance company, Home Mutual, that Junker Sanitation is the responsible party and apparently there is a "hold harmless" clause of some sort between the City and Junker Sanitation. I have been corresponding for some weeks, rather fruitlessly, with Junker Sanitation. Since I have not heard from either their office, their attorney, or their insurance carrier, I can only conclude that they wish to handle Mr. Schwanke's dispute in Court. Accordingly, I do have authority from my client to commence liti- gation and I intend to do so. For the time being, I don't believe I will name the City as a defendant since it appears that insurance coverage is available. It is clear to me that Mr. Schwanke has a breach of contract claim against the City of Hutchinson, but if there is adequate insurance coverage, we would probably not submit the breach of contract claim to the jury in any event. I do want to advise you, however, that what I would call technical defenses, • indispensable party, etc., it will be in as a party defendant. if Junker chooses to raise privity, failure to name an necessary to bring the City Mr. James H. Schaefer July 9, 1985 Page #2 However, for the time being, we will be satisfied with our negligence count and will proceed against Junker Sanitation. If you have any questions or problems with the program as I have out- lined it, please advise. Thank you for your kind attention to this matter. Best personal regards. Very truly yours, ARN G. GBA:lm CC Junker Sanitation Robert Schwanke I E C� 0 1 I . I I .. _ _ i , - -1. - � -I- _; ■:I■�s � al ��i- 1 ■� ■n ■ ■ r a•i i Isaac rL.■a1c ■! ■i - Is IMP . C ■�■a ■I .� I ■ ■■ ' ■ w. a■■■ ,C � � I � ■Itili■■1 ■I ■ CSC: �� ►� C ■■■.a.a ; ■ ■ ■ ■ ■® .■p�.I a ■ ■ �� i �1t ■■ ■ ■■III3 ® t a ■.� M�! ■ ■■ ■■■iil ■I ■. : 1 i al�f■Il ■IRl:ar :' ■.","Rp.IN ■■ ■ ; a 1 ■I �■ 'l ■' I� ■� ■ ■■■ q� ® ®INS, .. p ■1 ■I �l ■ . ■11 ■: !� �■ . I�R�!',■I ■■ ■IRI' ■' 1 . a1�s aR's P11 ■;■■ a ■1 ■I 11 11M M! .la aFall 'as Ia'sa ®a■1:1 aI oil , ■t, ■. J!' • " �, ' Mr. �. ' , rr la 1111111 Ic as a IS ■I 1 ■� ■:: I Ji fi i call "- �!■■1,.�■ : ' a ■ ; � .: I 1I � I■ t.. ■ I'Mmmi=klll �• i ■ ■ � Mol ■ MOP I■ I■IIIIII■■ la® RI ■■■; I; ■ .■ ■ W ■1 i t .. .� ,■ ■ ■IN ■ Its Is u:■ hl ■�*!:�" ■■C . ■. ■■� ! ■:■■mom l . _ .�■I■ISK �� ' r Bs ■Nm . ,. ... ■';■■111 ■.■ .:■1111.1 �■ i a ■i ■NI ■11111■ �NI�I ` Cam■ ■: Is IBM sCa it lris'■ saa� IIII ME Simms I aasl s � s�aa:a I oil ■ ■ o■■ ■■■ : ■■ .wNO MEN =®m =a1mi 0 9 MINUTES FOR YOUR INF pRTI HUTCHINSON FIRE DEPARTMENT - RELIEF ASSN. Monday, April 15, 1985 pN President Eric Smith brought the April meeting to order at 9:23 p.m. The minutes of the January 21st and February 25th meetings were read and approved. The following bills were ordered paid: Family Rexall $ 16.21 Volunteers Fireman Benefit Assn 12.00 Hutch Fire Dept. 60.00 U.S. Postmaster 20.00 Gus Welter 115.00 ISD #423 19.42 Citizens Bank 10.00 Gary Henke gave the treasurer's report. He also stated we have $60,000 coming due and asked how we prefer to reinvest it. After some discussion, Marlin Torgerson motioned and Larry Thompson seconded to put $60,000.00 in a money market certificate for one year. Discussion began on the possible reduction of the department from 45 active members to 40 active and how it will affect the Relief Association. Conrad Helgemo's letter stating his retirement as of 4 -15 -85 was read and approved. Lump sum vs annuity pension benefits was also discussed. The meeting was adjourned'at 10:05 p.m. Randy Redman Secretary 1 -Vlt12t 4 ,Uevt�CoVin� `ic^dSLETTER OF: Hutchinson Comm ft Dev*pment Corp. . John Bernhagen, Exec. Director Lt 43 wa§Nngton Aft. East IN ww"On. MtrnMOta 33360 June, 1985 ��� Volume 6 Y� ADVERTISING PROGRAM OF HCDC Hutchinson Community Development Corporation has been advertising our community in various ways since January of this year. In a previous newsletter, we indicated that 65% of new businesses come from local expansion and that, of the remaining expansions, 65% come from within the state. Consequently, oar advertising plan was to use local radio and television to inform the people of our community about Hutchinson Community Development Corporation. This has brought a level of recognition. People have stopped by with either development plans or available facilities that could be utilized by other businesses. Another part of our advertising effort was to use the Minnesota r Association statewide network ed "Minnesota Classification Ad Network" (MCAN). This ad runs in 280 newspapers throughout the state. The inquiries that this ad has brought, not onlv from Minnesota but several additional states as well, has been outstanding! Some of these inquiries are obviously just to see what the city has to offer but most are sincerely looking at locating a business in our community. HCDC is confident that several of these will turn into positive new businesses for our area. n U EXECUTIVE DIRECTOR SERVES ON STATE MEMBERSHIP ORGANIZATION The State of Minnesota has a loan program called "Opportunities Minnesota Incorporated" (QMNI). The - membership is made up of 25 people active in busi- ness and government. John - Bernhagen has been asked to serve as one of those members. With their Board of Directors, they are responsible for approving low interest loans through this US Small Business Administration certified program. John will be attending his first annual meeting on Wednesday, July 3 in St. Paul. CITY TO CONSIDER REVOLVING LOAN FUND The city council has asked HCDC to recommend to them criteria for a revolving loan fund to be used in its initial concept for low interest loans to update the downtown sprinkling system as requested by the life S safety code. As these funds are repaid and with additional parameters set forth, a recommendation to the city will be approved at the HCDC Board meeting. We'll have more on this item in the future. STATE STAR CITY ADVERTISING PROGR M The now 27 Star Cities are cooperating in a national advertising program co- sponsored by the state Economic Develop- ment Department. The ads will be run in business development magazines pro- moting the unique Star City program as well as the expertise a business can expect when dealing with the personnel of a Star City. These ads will be tailored to give recognition so each city may be identified individually. John Bernhagen has been asked to be one of three committee members making suggestions for an advertising program on behalf of all of the Star Cities. • ADMINISTRATIVE I U P DATE July 9, 1985 11 CITY OF HUTCSINSON ISSUE NO. STATUS OF GYMNASIUM AND POOL The metal superstructure is up and is currently being spray painted. The general contrac- tor is hiring more block layers to get the balance of the building up. The sewer and water is going in shortly,and the contractor for the pool is going to start digging supposedly this week. REVOLVING LOAN FUND AND TARGET MARKET STUDY The Community Development Corporation is meeting this week to consider a proposal by Busi- ness Development Services (Pat Pelstring) regarding: 1. Target Market Study • 2. Revolving Loan Fund A more detailed analysis of the proposal is attached. Please study this in anticipation of our scheduled Tuesday, August 6 workshop. AIRPORT SURVEY COMPLETE The surveys of the property affected in Zone A have been completed on schedule (July 1). On July 3 the surveys were transmitted to the Department of Transportation, the City At- torney, and a copy to Attorney Bill Haas. ANTENNA TOWER (KDUZ) The City has been advised on a proposed 334' tower (120' higher than existing tower) to be constructed by KDUZ. The federal government (FAA) has objected to the tower being built and has determined it - to be a hazard. Nevertheless, KDUZ could still install it, although they probably could not get liability insurance according to the FFA. Today Larry Graff advised me that they are not going forward with the project, and fur- thermore, would be looking at other alternatives in future years. It is noted that the Airport Zoning Ordinance does not control items further out than a • two mile radius of the runway; therefore, airport zoning has no authority in this situa- tion. ff0w1a STATUS OF LIBRARY PROJECT 0 The library project is nearing completion. The ceiling tiles were installed yesterday; the painting is nearly complete. The carpeting and some hook -ups of plumbing and elec- trical remains. The contractor anticipates completion by the end of July. It will take about two to three weeks to move items and prepare for the opening, probably late August. MCLAUGHLIN PROPERTY - NORTHWEST CORNER OF SECOND AVENUE AND HURON STREET To raise the elevation of the building site (approx. 9,000 sq. ft.) approximately four feet in depth, the cost is estimated at $9,000 (1,500 yard of gravel at $6.00 /yard). Also be advised that late Monday afternoon I received a phone call from Carol Haukos stating that the HRA was interested in buying the property. The Mayor has more detailed information. • f3D5 June 19, 1985 Mr. John Bernhagen Executive Director Hutchinson Community Development Corporation 45 Washington Avenue East Hutchinson, MN 55350 Dear Mr. Bernhagen: Business Development Services Inc. 03� 12 3 �0 + 8� k RJU[ i 985 N �1 w LO BY `. 0a 6L Michael Mulrooney and I appreciated the opportunity to meet with you and Board members from the Hutchinson Community Development Corporation at your workshop held in Mankato. As a follow up to that meeting, we have enclosed the items we discussed for your Board's review and consideration. Mike has prepared a detailed presentation on the preparation of a targeted marketing approach for the City of Hutchinson. In addiCl—on, we have identified the strengths during the breakout session and provided some "key indicators" as shown by the strengths. We trust that this infor- mation will be useful in providing direction and implementing a targeted marketing strategy in Hutchinson. Based upon our discussions, we have expanded the analysis revolving loan program. Within this presentation we have fZ`­v-1e_w_e_d7Eb-e—gUf-en-U1M utilization of a city bonding program in conjunction with a write down of the interest rates available through the excess increments. The balance of the analysis for the revolving loan fund provides a series of options discussed at the workshop. I hope this information will prove useful as a follow up to the presentation at the meeting June 7. If you have any additional questions or comments, please contact me at 800 - 642 -6258. Sincerely, VSILESS DEVE/L1OP\ME T RV CES INC. Patrick W. Pelstring Vice President , PWP /mc • Enclosures cc: ✓<. Plotz R. McGraw 9541 FOLEY BLVD. • COON RAPIDS • MINNESOTA 55433 • PHONE: 612/780 -4040 4 REVOLVING LOAN FUND City of Hutchinson, Minnesota Workshop June 6/7, 1985 Background The City of Hutchinson and the Hutchinson Community Development Corporation are seeking to establish a locally funded revolving loan program. The intended purposes of the program would be to assist local businesses in code compliance, commercial rehabili- tation, venture capital, business expansion, and to provide attractive project funding for new business recruitment. The City has identified two tax increment funding districts which currently have excess funds available to provide the initial funding and the potential for longer term funding. Funding Analysis The HCDC Finance Committee, in conjunction with the City Administrator Gary Plotz and City Finance Director Ken Merrill, has conducted an analysis of the available funds through excess increments for the City's revolving loan fund. The current fund balance is $297,031. After subtracting principal and interest due for bond payments, the future available excess increment is projected as follows: 12/31/85 12/31/86 12/31/87 $436,259 591,378 736,140 It was the consensus of the HCDC Finance Committee to capi- talize the revolving loan fund in the amount of $500,000. This would provide an additional funds for a two year debt service reserve for TIF bond payment retirement (estimated at $220,000). Several specific issues are still under discussion concerning formal recommendation by the HCDC Finance Committee for the structure of this program. These issues include: 1. Amount of additional excess increment to provide funding for future capitalization of the revolving loan fund. Initial discussion centered on additional excess incre- ments of 15 percent added to revolving loan fund on an annual basis. 2. Taxes and increment distribution on new construction planned within the Development District. This funding level provides a wide variety of opportunities for the City in the establishment of its overall program. Final V 0 0 • decisions as to future funding levels should be determined based upon estimated needs and anticipated cash flows. • Sprinkling Program The HCDC Board reviewed information presented George Field concerning the estimated cost to town commercial areas. Based upon recently e building codes, endorsed by the City Council, tified need to assist downtown area merchants code compliance. by Gary Plotz and sprinkle the down - nacted State there is an iden- with this area of Mr. Field presented some estimated costs based upon discussions with local contractors. It was the consensus of the group that the City and the HCDC should encourage a combined project encom- passing as many of the 120 downtown merchants as possible. This approach can reduce overall costs by a minimum of 50 percent and ultimately pass on the savings to all local merchants. The Board discussed the structure of a program which would include the combination of direct city bonding and utilize an "interest rate write down" funded out of the City's revolving loan fund. The principles of this system are as follows: 1. Estimated project cost - -Based upon a master bid for the entire downtown area, the merchants can save substan- tially on the costs. Based upon the preliminary infor- mation prepared by Mr. Field, the estimated costs would be as follows: Sprinkler installation estimated at $1 per square foot $177,761 Service leads 105,000 watermains 70,000 Total costs $352,761 2. The City would negotiate with a private lender to sell a City revenue bond to fund the entire cost of the pro- ject. Including issuance and administrative costs, the estimated amount of bonded indebtedness would be approxi- mately $400,000. 3. The HCDC, or designated administrative authority, would execute loan agreements securred by junior liens on the real estate with all affected property owners. The pro- ject would then be bid and administered by the City and /or HCDC as one master contract in late 1986 or early 1987. • 4. As an incentive to downtown merchants, the City's revolving loan fund would be utilized to subsidize all (or a percentage) interest payments on the bonded indeb- tedness. The net effect for the property owners would be an interest free loan based upon the lower square foot • cost for service. The term of the loan would be between five and ten years. I have prepared an analysis of the net effect for two bond sales, one assuming a ten -year term and another assuming a five -year term. Assuming the City's revolving loan fund would subsidize all interest payments, the total cost over ten years for the City's subsidy would be $209,000. Over a five -year term, the City subsidy would be $114,000. As exhibit 1 details, a ten -year term would result in approxima- tely an annual cost of 22.5 cents per square foot for each pro- perty owner and a five -year term would amount to 45 cents per square foot per property owner. The average cost for the 120 store owners over a five -year time period would be $666 per year, and over a ten -year time period the average cost would be $333 per year. This framework is presented as an alternative to a directly funded loans funded entirely out of the City's revolving loan fund. Through the interest rate reduction (as outlined above) the investment through the City's fund would not be recoverable, however the impact on the overall program would be minimized due to the projected future growth available through excess incre- ments for the program. . In addition, by providing an annual interest rate subsidy ini- tially at $38,000 per year (reducing annually), the City would be in a position to immediately have additional funds available to fund other priorities. This approach is somewhat unique and must be explored in greater detail by the City's bond counsel to determine its legality. In addition, it implies that the required cooperative effort from the downtown merchants could be obtained. Revolving Loan Fund -- Priorities Assuming that the City can meet its number one priority - -code compliance relating to the downtown sprinkling issues, a substan- tial fund would be available beginning in 1986 for other City /Business development priorities. The HCDC discussed several alternatives and is recommending a series of options. These options include: 1. Commercial rehabilitation - -to facilitate improvement of the front$ and rears of downtown commercial improvements. Loans for this program could be structured on a reduced interest basis and would generate continuing income to "refund" the City's program. • 2. Venture capital. The primary business development growth in most communities comes from within. The most dif- ficult capital for entrepreneur's to obtain is the ini- tial equity capital to successfully initiate and operate a business. The Committee discussed potential availabi- lity of the revolving loan funds to capitalize new busi- ness ventures which have potential for substantial growth. 3. Business recruitment and /or expansion. As a part of business owners plans to move into the community or expand their facilities, the City's revolving loan fund can be used to leverage additional private, fixed asset financing. Care should be given to maximize the City's investment by diligently obtaining direct, private, state and /or federal funds when available. The City funds should be used to offset the business owners equity requirements and reduce the overall interest rates through a blended rate. As a continuation of this discussion, the HCDC should analyze these options in light of anticipated demands in each of the areas. Based upon the proposed available funding, specific allo- cations should be designated for each of the areas over the next three years. This will provide a framework for the HCDC to begin to determine the structure for marketing of the programs, review of the requests, and establishing procedural requirements for • underwriting and servicing specific allocations. The overall structure of the program should establish a system where loan repayments are repaid into a City's "Development Fund ". In a sense, the City would be creating a second fund for. reallocation (not TIF funds) as the paybacks are received. Summary Based upon our review, the City of Hutchinson has a unique oppor- tunity to establish a comprehensive, locally based business financing program. This program should be well conceived and well established prior to any initial marketing efforts. Appropriate underwriting standards and review processes should be established as well as a system for loan servicing and business follow up. r EXHIBIT 1 City of Hutchinson, Minnesota Assumptions: $400,000 principal, 10 -year term, 9.5% interest rate Assumptions: Same with 5 -year term Loan Year Interest Principal Balance 1 $ 38,000 $ 40,000 $360,000 2 34,200 40,000 320,000 3 30,400 40,000 280,000 4 26,600 40,000 240,000 5 22,800 40,000 200,000 6 19,000 40,000 160,000 7 15,200 40,000 120,000 8 11,400 40,000 80,000 9 7,600 40,000 40,000 10 3,800 40,000 -- $209,000 $400,000 Assumptions: Same with 5 -year term 10 Year: 22.5G /S.F. 11500 S.F. = $337.50 /year 5 Year: 45t , /S.F. 1,500 S.F. = $675.00 /year 120 Store owners $80,000 year = $666 /year (5 years) 120 Store owners $40,000 year = $333 /year (10 years) v r� U Loan Year Interest Principal Balance 1 $ 38,000 $ 80,000 $320,000 2 300400 80,000 240,000 3 22,800 80,000 160,000 4 15,200 80,000 801000 5 71600 80,000 -- $114,000 $400,000 10 Year: 22.5G /S.F. 11500 S.F. = $337.50 /year 5 Year: 45t , /S.F. 1,500 S.F. = $675.00 /year 120 Store owners $80,000 year = $666 /year (5 years) 120 Store owners $40,000 year = $333 /year (10 years) v r� U TARGETED MARKETING STRATEGY City of Hutchinson, Minnesota To be successful, a community based economic development programs require very specialized approaches and strategies. Economic development can be very complex and, therefore, a well disciplined approach is required. Review Organizational Needs Prior to designing a strategy, it is important for a community to review organizational structures used by communities who have established successful development programs. Organizational structures may include: housing and redevelopment authorities, economic development commissions, local development corporations, or combinations thereof. Whatever organizational form a com- munity establishes, it is equally important that the individuals comprising the organization have the required talents and skills. The community must be prepared to answer in a prompt and effi- cient way the questions that a prospective firm may have con- cerning the community. Community Needs Asessment • We reviewed at length some of the data a community should review prior to formulating a targeted marketing program. Much of the information that a community needs in order to prepare its targeted marketing strategy must come from the local community itself. This is an important reason for having a variety of people involved in the strategy process. Frequently, business persons have access to local, regional, and national data that will be valuable to this effort. The business community, financial institutions, educational institutions, government and civic groups should all be represented and available as resources. Except for data that can be obtained locally, a community is likely to depend principally on census data and those reports on labor that can be obtained from the State or through the State library system. The following are information sources that may be required by the City of Hutchinson to complete the Needs Assessment: • The Bureau of Labor Statistics • Banks • Utilities • Dunn S Bradstfeet • Business associations like the Chamber of Commerce • The Bureau of Census - -1980 census data •• County business patterns produced by the U.S. Department of Commerce -- County business patterns lists annual data on the numbers of establishments by size of employment and total employment by county and SIC codes The first step in designing a targeted marketing strategy is to perform an analysis of both the external and internal environment • of the community. Some of the external factors might include: 1. Fiscal constraints. 2. State policies. 3. Federal policies. 4. Economic conditions. 5. Technological changes. Internal factors would include elements such as: 1. Economic activity in the community; i.e., retail sales, whole- sale sales, new construction, hotel /motel occupancy rates, etc. 2. Income levels. 3. Employment data. 4. Taxes. 5. Housing; i.e., number of units, age of housing, new • construction. 6. Physical environment; i.e., in the surrounding area, land uses, availability of land, etc. 7. Transportation. 8. Utilities. 9. Community services. 10. Education. 11. Climate. 12. Industrial mix. These elements should be reviewed to determine the strengths and weaknesses of the community. We have included a review of the strengths discussed at the workshop. A third step in the process is to determine the potentials for economic development. Commercial development possibilities and retention program needs should be identified. By matching the community's strengths, weaknesses, and desires with the loca- • tional factors used by certain industries, a targeted marketing program begins to take shape. As an example, high technology and agribusiness food processing firms have been identified as primary prospects for growth, relo- cation, and /or expansion in Minnesota. The identification of these firms can be determined by researching U.S. Department of Commerce Standard Industrial Classification Codes. These codes are identified in the Minnesota Directory of Manufacturers, which can be obtained in most local libraries. There are approximately 500,000 manufacturing firms in the United States and, when combined with foreign firms, they represent a broad market. There are a variety of qualifications that can be applied to refine the broad market to a manageable list of high potential prospects for the community. Qualifications the City of Hutchinson may wish to consider would include: 1. The company's current location. 2. Whether it is a headquarter or branch location. 3. The company's net worth. 4. The company's current sales volume. 5. The current number of employees of the company and the employment skills needed by the firm. 6. The year the company was founded. • 7. The relationship of the company to other firms in the City of Hutchinson. By using the above criteria, the broad market can be reduced to a primary prospect list to be contacted through a marketing program. Business Development Services Inc. would be happy to assist the City of Hutchinson in identifying major categories of industry which have economic linkages with the City. In addi- tion, the names of actual businesses in the upper midwest to recruit could be identified and a specific program designed to begin the recruitment process. STRENGTHS City of Hutchinson, Minnesota Strengths Indicators /Keys 1. Hutchinson Development a. State -wide business contacts Corporation b. Marketing network C. Finance programs 2. Availability of utilities (Sewage plant construc- tion 1987/1988) 3. Industrial park develop- ment 4. Labor force 5. Community support/ attitude 6. Vo- Tech -- nondestructive metal testing program 7. Proximity to metro area a. Heavy power users emphasis on water supply and waste treat- ment a. Tie -in with utility usage b. Fast track development C. Quality /well situated develop- ment a. Quality /low cost labor b. Training /skills c. Non -union environment a. Marketing network b. Utilize direct business en- dorsements /referrals a. Corporate tie - ins( ?) b. Related skills /research avail- able ` a. Tie -in with labor supply- - metro expansions b. Business market analysis- - Twin Cities, St. Cloud, Mankato C. Distribution center d. Rural environment with metro access (CEO preferences) s E