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cp06-25-85 cHUTCH INSON
CITY
CALENDAR
WEEK OF
June 23 TO June 29
•
1985
WEDNESDAY
-26-
10:00 - 11:00 A.M. - Meeting
of Directors at City Hall
SUNDAY
-23-
i
1
THURSDAY
-2J-
-I- -
(Noon - Nursing Home Board
Meeting at Burns Manor
I
MONDAY
-24-
Noon - Safety Council Meeting
at Fire Station
1:00 P.M. - Utilities Commiss
Meeting at Utilities
TUE*AY
-25-
SCHOOL BOND REFERENDUM
7:30 P.M. - City Council
Meeting at City
Hall
FRIDAY I SATURDAY
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 25, 1985
1. Call to Order - 7 :30 P.M.
2. Invocation - Reverend Wesley Vagle
3. Consideration of Minutes - Regular Meeting of June 11, 1985
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Hoards and Commissions
1. Financial Report - May 1985
2. Parks & Recreation Board Minutes dated May 1 and 22, 1985
3. Airport Commission Minutes dated May 20, 1985
4. Planning Commission Minutes dated May 21, 1985
5. Hospital Board Minutes dated May 7 and 219 1985 and June 10,
1985
• Action - Order report and minutes to be filed
(b) Resolution No. 8065 - Resolution for Purchase
Action - Motion to reject - Motion to naive reading and adopt
5. Public Hear - 8 :00 P.M.
(a) Assessment Roll No. 205 - Project No. 85- 01 -24, Letting No. 7
Action - Motion to close hearing - Motion to reject - Motion to
approve assessment roll and award contract - Motion to waive read-
ings and adopt Resolutions No. 8067 and No. 8068
6. Communications, Requests and Petitions
(a) Consideration of Status Reports By City Attorney:
1. glockmann Property
2. Gutormson Property
3. Cameo Cleaners Sign
4. Storm Shelter Rules And Regulations
Action -
(b) Consideration of Request to Use Library Square June 29, 1985 for
Lite -A -Bike Safety Program
Action - Motion to reject - Motion to approve request
CM COUNCIL AGENDA - JUNE 250985
(c) Update And Presentation On City Insurance Coverages By Dwight Tange
Action -
(d) Consideration of Request to Use Library Square July 19, 1985 for
Outdoor Program
Action - Motion to reject - Motion to approve request
T. Resolutions and Ordinances
(a) Resolution No. 8064 - Resolution Authorizing Substitution of
Securities To First State Federal Savings & Loan Association
of Hutchinson, Minnesota
Action - Motion to reject - Motion to waive reading and adopt
8. Unfinished Business
(a) Consideration of Police Station Building Committee Site
Recommendation (DEFERRED JUNE 11, 1985)
Action -
(b) Consideration of Flooding In Area of Fifth Avenue Southwest And .
Grove Street South (DEFERRED JUNE 11, 1985)
Action -
(c) Consideration of Complaint Concerning Stray Cats
(DEFERRED JUNE 11, 1985)
Action -
(d) Consideration of 18 Foot Strip of Land On Plowman Parking Lot
(DEFERRED JUNE 119 1985)
Action -
(e) Review of Comprehensive Plan Map (DEFERRED JUNE 11, 1985)
Action -
9. New Business
(a) Consideration of Delinquent Water And Sewer Accounts
Action - Motion to authorize extension of payment period - Motion
to authorize discontinuation of service
(b) Consideration of Variance Request Submitted by Brice Wagner with
favorable recommendation of Planning Commission
Action - Motion to reject - Motion to approve and adopt Resolution
0
CITY COUNCIL AGENDA - JUNE 25, 1985
(c) Consideration of Rezoning Request Submitted by Jeff Haag with
favorable recommendation of Planning Commission
Action - Motion to reject - Motion to approve - Motion to waive
first reading of ordinance and set second reading July 9, 1985
(d) Consideration of Rezoning Request Submitted by Retirement Living
Communities, Inc. with favorable recommendation of Planning
Commission
Action - Motion to reject - Motion to approve - Motion to waive
first reading of ordinance and set second reading July 9, 1985
(e) Consideration of Amendment to Ordinance Regarding Site Plan
Requirement for Rezoning
Action - Motion to reject - Motion to approve - Motion to waive
first reading of ordinance and set second reading July 9, 1985
(f) Review of Conditional Use Permit Granted to HAVTI April 24, 1984
with favorable recommendation of Planning Commission to Renew
Action - Motion to reject - Motion to approve renewal of permit
(g) Consideration of George Herbert Sketch Plan (Within Two Mile
Radius) with unfavorable recommendation of Planning Commission
Action - Motion to reject - Motion to approve and recommend
approval to County
(h) Consideration of Recommendation On Workman's Compensation Coverage
By Dwight Tange
Action -
W Consideration of Televising Sanitary Sewer Mains
Action —Motion to reject - Motion to approve
(j) Consideration of Request To Enter Into A Service Agreement With
G & K Services
Action - Motion to reject - Motion to approve and enter into
agreement
(k) Consideration of Industrial Pretreatment Program for City of
Hutchinson
0 Action - Motion to reject - Motion to approve program
10. Miscellaneous
(a) Communications from City Administrator
CITY COUNCIL AGENDA - JUNE 259 1985
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
0
•
0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
i TUESDAY, JUNE 119 1985
1. The meeting was called to order by Mayor Stearns at 7:30 P.H. The fol-
lowing were present: Alderman Mike Carls, Alderman Marlin Torgerson,
Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Absent: Alderman
John Mlinar. Also present: City Administrator Gary D. Plotz, Director
of Engineering Marlow V. Priebe, and City Attorney Janes Schaefer.
2. INVOCATION
The invocation was given by Reverend Wesley Vagle.
3. MINUTES
The minutes of the regular meeting of May 28, 1985 were approved as dis-
tributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND
1. BUILDING OFFICIAL'S REPORT - MAY 1985
i 2. NURSING HOME BOARD MINUTES DATED APRIL 221 1985
3. LIBRARY BOARD MINUTES DATED JUNE 3, 1985
Mayor Stearns ordered the report and minutes to be filed.
(b) CONSIDERATION OF APPOINTMENT OF LINDA WILLMSEN TO LIBRARY BOARD
It was moved by Alderman Torgerson, seconded by Alderman Carls, to
ratify the appointment of Linda Willmsen to the Library Board. Mo-
tion carried unanimously.
5. PUBLIC HEARING - 8:00 P.M.
(a) ASSESSMENT ROLL NO. 203 - PROJECT NO. 85- 01 -36, LETTING NO. 9
The public hearing was called to order by Mayor Stearns at 8 :00
P.M.
No one was present regarding the project. Alderman Torgerson moved
to close the hearing at 8:01 P.M. Motion seconded by Alderman
Carls and unanimously carried.
The motion was made by Alderman Torgerson to approve assessment
roll No. 203, to award contract to Erickson & Tenplin Contracting
for $8,741.50, and to waive readings and adopt Resolutions No.
8051 and No. 8055. Alderman Carls seconded the motion, and it car-
ried unanimously.
CITY COUNCIL MINUTES - JUNE 119 1985
0
(b) ASSESSMENT ROLL N0. 204 - PROJECT N0. 85- 01 -38, LETTING NO. 10
City Engineer Marlow Priebe reported on project No. 85- 01 -38.
There being no one present for the hearing, Alderman Torgerson
moved to close the hearing at 8 :10 P.M. The motion was seconded by
Alderman Carls and carried unanimously.
Alderman Carls moved to approve assessment roll No. 204, to award
contract to Gaub, Inc. for $53,827.00, and to waive readings and
adopt Resolutions No. 8052 and No. 8054. Alderman Mikulecky sec-
onded the motion, and it unanimously carried.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY:
1. KLOCKMAN PROPERTY
2. GUTORMSON PROPERTY
3. CAMEO CLEANERS SIGN
4. STORM SHELTER RULES AND REGULATIONS
City Attorney Schaefer gave a brief report on the status of the
above items and stated that court action had been delayed for com- •
pliance by the parties involved. A report will be presented at the
next Council meeting.
(b) REPORT FROM POLICE STATION BUILDING COMMITTEE
Chairman Chad Piehl and Phyllis Regrenes presented reports on the
committee's progress and its recommendation for a police station
site at School Road and Highway 7 West, which is city owned prop-
erty. The committee also requested a $59000 allocation of funds to
continue their study. No action was taken, and the item will be
considered at the June 25 Council meeting.
(c) REPORT FROM RECREATION FACILITY BUILDING COMMITTEE ON WADING POOL
Chairman Barry Anderson reported on the recreation facility and
the wading pool. The contractor had extended the deadline to July
15 for including a wading pool in the project. To date, several
local organizations have raised over $5,000 toward paying for a
wading pool.
It was the recommendation of the committee to include an additional
$29000 cost for pool lighting standard bases. Also, there would be
an additional cost for equipment in the recreation facility. No
action was taken on these two items.
(d) CONSIDERATION OF REQUEST FOR USE OF SIDEWALK FOR SIDEWALK /GARAGE
SALE
E
•
CITY COUNCIL MINUTES - JUNE 11, 1985
Alderman Torgerson moved to approve the request. The motion was
seconded by Alderman Carls and carried unanimously.
(e) CONSIDERATION OF REQUEST FOR POLICE SECRETARY TO ATTEND SEMINAR
JUNE 14, 1985
The motion was made by Alderman Carls, seconded by Alderman Miku-
lecky, to approve the request. Motion unanimously carried.
(f) CONSIDERATION OF COMPLAINT CONCERNING STRAY CATS
Following discussion, it was moved by Alderman Carls to direct the
City Administrator to obtain additional information. Alderman Tor -
gerson seconded the motion, and it carried unanimously.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 8/85 - ORDINANCE ADOPTING 1985 MINNESOTA STATE
BUILDING CODE
Alderman Carls made the motion to waive the second reading and
adopt Ordinance No. 716. The motion was seconded by Alderman Tor -
gerson and unanimously carried.
(b) RESOLUTION NO. 8056 - A RESOLUTION PRESENTATION OF PLANS AND
SPECIFICATIONS TO HUTCHINSON UTILITIES COMMISSION
The motion was made by Alderman Carls to waive reading and adopt
Resolution No. 8056 calling for plans and specifications in com-
mercial zones to be given to the Hutchinson Utilities Commission.
Alderman Torgerson seconded the motion and carried unanimously.
(c) RESOLUTION NO. 8057 - RESOLUTION OF APPRECIATION FOR BRUCE ERICSON
It was -moved by Alderman Torgerson, seconded by Alderman Carls, to
waive reading and adopt Resolution No. 8057. During discussion, it
was reported that Bruce Ericson had requested to return to his
former position with the city.
After lengthy discussion, the motion was made by Alderman Carls to
hire Bruce Ericson back as Parks and Recreation Director, effective
immediately. Motion seconded by Alderman Torgerson. Alderman
Carls amended his motion that Bruce Ericson would pay the cost for
advertising the position, return at the same salary, and delay the
third week of vacation until the eighth year of employment rather
than the seventh year of eligibility. Alderman Torgerson seconded
the amended motion, and it carried three to one with Alderman Mik-
ulecky voting nay. The main motion carried three to one with Ald-
erman Mikulecky voting nay.
8. UNFINISHED BUSINESS
3
CITY COUNCIL MINUTES - JUNE 11, 1985
11
(a) CONSIDERATION OF RECOMMENDATION FROM HOSPITAL BOARD TO LIQUIDATE
PORTION OF HOSPITAL PROPERTY ON EAST FOR CONDOMINIUM DEVELOPMENT
(DEFERRED MAY 289 1985)
Following discussion, Alderman Carls moved to sell the hospital
property (4.5 acres) to Retirement Living Communities, Inc. for
$104,175, contingent upon the property being rezoned and the de-
veloper be responsible for the costs in developing the cul de sac
on Freemont so that there would be no city cost or cost assessed
out to any other party for the cul de sac. The motion was sec-
onded by Alderman Torgerson. Alderman Mikulecky amended the mo-
tion for the selling price to be $138,000, fair market value. Ald-
erman Carls seconded the motion. The amended motion failed with a
split vote. The motion was amended by Alderman Mikulecky to have
a six month option amount of $29000 and to be deducted from the
purchase price. Alderman Carls seconded the amended motion, and it
carried unanimously. The main motion unanimously carried.
(b) PRESENTATION BY ATTORNEY RONALD MCGRAW FOR ARTHUR BENJAMIN
REGARDING DEED INSTEAD OF EASEMENT FOR PROPERTY ALONG NEMITZ
BUILDING IN EXCHANGE FOR ONE DEDICATED PARKING SPACE
(DEFERRED MAY 28, 1985)
Following discussion, Alderman Torgerson moved to reject the pro-
posal of a 10 -year lease instead of an easement. Motion seconded
by Alderman Carls and unanimously carried.
(c) CONSIDERATION OF AUTHORIZATION TO PROCEED ON CITY PARKING LOTS
FORMERLY KNOWN AS WIGEN AND PLOWMAN PROPERTY (DEFERRED MAY 28)
After discussion, the motion was made by Alderman Torgerson, sec-
onded by Alderman Carls, to proceed with the Wigen parking lot plan
and to reactivate the assessment for the Nemitz building. Motion
carried unanimously.
No action was taken on the Plowman property parking lot.
(d) CONSIDERATION OF FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION
PURCHASING 18 FOOT STRIP OF LAND ON PLOWMAN PARKING LOT
(DEFERRED MAY 289 1985)
Following a presentation by the City Engineer on alternate parking
plans for the Plowman parking lot, it was moved by Alderman Torger-
son to approve the sale of the 18 foot land strip to First State
Federal for the figure of $5,000, with the money to be designated
to the parking fund. The motion failed for lack of a second.
Alderman Torgerson moved to leave the 18 foot strip a green space
and go with the original configuration. The motion failed for lack
of a second.
m
11
CITY COUNCIL MINUTES - JUNE 11, 1985
It was moved by Alderman Carls, seconded by Alderman Mikulecky, to
defer this item to the next Council meeting. Motion carried three
to one, with Mayor Stearns voting nay.
(e) REVIEW OF COMPREHENSIVE PLAN MAP (DEFERRED MAY 28, 1985)
This item was deferred to the next Council meeting.
(f) CONSIDERATION OF AWARDING BID FOR 1985 BONDS (DEFERRED JUNE 11,
1985)
Financial consultant Bill Fahey reported four bond bids were re-
ceived, and he recommended awarding the bid to Cronin & Marcotte
Inc .
The motion was made by Alderman Torgerson to waive reading and
adopt Resolution No. 8058 awarding the sale of the bond to Cronin &
Marcotte Inc. Alderman Carls seconded the motion, and it carried
unanimously.
It was moved by Alderman Carls, seconded by Alderman Torgerson, to
waive reading and adopt Resolution No. 8059. Motion unanimously
carried.
Alderman Torgerson made the motion to waive reading and adopt Reso-
lution No. 8060. The motion was seconded by Alderman Carls and
carried unanimously.
The motion was made by Alderman Torgerson, seconded by Alderman
Carls, to waive reading and adopt Resolution No. 8061. Motion car-
ried unanimously.
(g) CONSIDERATION OF FLOODING IN AREA OF FIFTH AVENUE SOUTHWEST AND
GROVE STREET SOUTH (DEFERRED APRIL 99 1985)
Director of Engineering Marlow Priebe presented a report on the
flooding problem. A follow -up report will be given at the next
Council meeting regarding a proposed improvement for the area.
(h) CONSIDERATION OF AWARDING CONTRACT FOR LETTING N0. 6
(DEFERRED JANUARY 7, 1985)
It was moved by Alderman Mikulecky to approve and award the con-
tract to Juul Contracting Company in the amount of $2559066.959 and
to waive reading and adopt Resolution No. 8053. Alderman Torgerson
seconded thg motion, and it unanimously carried.
9. NEW BUSINESS
(a) CONSIDERATION OF COMMERCIAL AND RESIDENTIAL REFUSE RATES FOR JUNRER
SANITATION
5
CITY COUNCIL MINUTES - JUNE 11, 1985
Joanne Keilen, manager of Hardee's, presented a complaint regarding
the refuse rate at the Hutchinson store.
Wayne Kenning reported that a storage building was damaged by Junk -
er's hauler during a pickup at a dumpster next to it. Also, on
March 4 Junker skipped pickup for the day and resumed service the
next week; however, no adjustment was made for one week without
service.
After discussion, Alderman Torgerson moved to reject the rate in-
crease requested by Junker Sanitation. Alderman Mikulecky seconded
the motion, and it unanimously carried.
(b) CONSIDERATION OF ACCEPTING SETTLEMENT FROM AMERICAN FAMILY
INSURANCE GROUP
Following discussion, the motion was made by Alderman Torgerson to
reject the offer of settlement from American Family Insurance. Mo-
tion seconded by Alderman Mikulecky and carried unanimously.
(c) CONSIDERATION OF SALE PROPOSAL FOR SCHIMMEL PROPERTY OR AN EASEMENT
City Administrator Plotz explained the Schimmel property was not
required for the new wastewater treatment plant site.
Realtor Al Battig, representing the Schimmel family, reported the
land would become landlocked; therefore, they requested an easement
from the City to make the property accessible. After discussion,
it was the consensus of the Council that the Schimmels could use
city property to reach their property in the rear. Also, the city
would enter into a "gentleman's agreement" with the Schimmels that
the City Council would be contacted for first option of purchase of
land in the future.
(d) CONSIDERATION OF RIVER BANK IMPROVEMENT
After discussion, Alderman Carls moved to remove the fence on the
river bank at the old bath house location near the dam and for a
river bank improvement plan to be prepared for approval. Alderman
Torgerson seconded the motion and unanimously carried.
(e) CONSIDERATION OF FIRE HYDRANT RELOCATION
The motion was made by Alderman Torgerson, seconded by Alderman
Carls, to approve relocation of the fire hydrant on private prop-
erty north ?f 218 Main Street North. Motion carried unanimously.
(f) CONSIDERATION OF CITY FUNDING FOR T.H. 15 SOUTH, T.H. /22 AND 7
WEST, AND T.H. 7 EAST
Following a report by the City Engineer, the motion was made by
CITY COUNCIL MINUTES - JUNE 119 1985
Alderman Carls to thank the Engineer for his report. Motion sec-
onded by Alderman Torgerson and unanimously carried.
(g) CONSIDERATION OF TWO -WAY ALLEY BETWEEN SECOND AVENUE AND THIRD
AVENUE ON EAST SIDE OF MAIN STREET
After discussion, it was moved by Alderman Mikulecky, seconded by
Alderman Torgerson, to make a trio -way alley on the east side of
Main Street between Second Avenue and Fourth Avenue. Motion car-
ried unanimously.
(h) CONSIDERATION OF REQUEST TO PLACE BARRICADES ON CITY SIDEWALKS
DURING EXCAVATION FOR NEW FIRST STATE FEDERAL BUILDING
Alderman Torgerson moved to approve the request. Motion seconded
by Alderman Carls and unanimously carried.
(i) CONSIDERATION OF RENEWING CONTRACT WITH D. A. TANGE COMPANY
Following a report by Dwight Tange, the motion was made by Alderman
Torgerson to approve renewing the contract with D. A. Tange and to
have it approved by the other entities involved. Alderman Miku-
lecky seconded the motion, and it carried unanimously.
i (j) CONSIDERATION OF ONE YEAR CONTRACT WITH D. A. TANGE COMPANY FOR
ONGOING RISK MANAGEMENT SERVICES
It was moved by Alderman Torgerson, seconded by Alderman Carls, to
approve and authorize Insurance Planners to negotiate on behalf of
the City of Hutchinson and for the City to issue an agent of
record letter. Motion seconded by Alderman Carls and unanimously
carried.
(k) CONSIDERATION OF ENGINEER'S REPORT FOR IMPROVEMENT PROJECT NO.
86 -01
Following a report by the City Engineer, Alderman Torgerson moved
to approve the engineer's report, to set a public hearing for July
9, 1985 at 8:00 P.M., and to waive reading and adopt Resolution
No. 8050. Alderman Mikulecky seconded the motion, and it carried
unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Adminigtrator Plotz reported that sewer, water and storm sewer
services for the recreational facility were not included in the
specifications and plans. A bid had been received for $15- 169000.
The motion was made by Alderman Carls, seconded by Alderman Torger-
son, to proceed with the sewer, water and storm sewer to the rec-
F]
CITY COUNCIL MINUTES - JUNE 11, 1985
1]
reational building. Motion unanimously carried.
It was reported that the Region 6 -E had requested to meet with the
City Council at a July 2 workshop. The consensus of the Council
4as to put the discussion on the agenda of a regular Council meet-
ing.
A letter of complaint was received from three residents on Highway
7 West regarding property that needed the lawn mowed and debris in
the yard.
City Administrator Plotz stated that the City Hall receptionist,
Mary Rose, had resigned. He requested adoption of a Resolution of
Appreciation for her. It was moved by Alderman Torgerson, seconded
by Alderman Mikulecky, to waive reading and adopt Resolution No.
8062. Motion unanimously carried.
Mention was made that Attorney Bill Haas had recommended the City
change appraisers for the airport property appraisals.
(b) COMMUNICATIONS FROM CHAMBER OF COMMERCE
Mr. Mark Myers requested a transfer of funds from the City to the
Hutchinson Community Video Network fund. He reported the organiza-
tion had hired a coordinator for the program and would begin full
operations with the Water Carnival.
The motion was made by Alderman Carls, seconded by Alderman Torger-
sonp to transfer the accrued public access coordinator fund to the
account of the Hutchinson Community Video Network. Motion carried
unanimously.
(c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON
Alderman Torgerson requested that the dead fish be removed from the
area of the dam and that the garbage can be emptied.
(d) COMMUNICATIONS FROM ALDERMAN PAT MIJMECKY
Alderman Mikulecky inquired about a banner for the school referen-
dun vote. He also asked about the money designated for the airport
dedication brochure.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Torgerson, seconded by Alderman
Carlar to approve the claims and authorize payment from the appro-
priate funds. Motion carried unanimously.
8
CITY COUNCIL MINUTES - JUNE 11, 1985
• 12. ADJOURNMENT
C�
0
There being no further business, the meeting adjourned at 12:55 A.M.
0
MAY
CITY OF HUTCHINSON FINANCIAL REPORT - 1985
MAY
REVENUE REPORT - GENERAL FUND
CURRENT YEAR
TO
ADOPTED
BALANCE
PERCENTAGE
124809.00
MAY DATE
ACTUAL
BUDGET
REMAINING
USED
S
380000.00
428942.38
1233985.00
805042.62
0.35
ZICENSES
0.00
9295.00
17000.00
7705.00
0.55
PERMITS AND FEES
9754.50
22814.85
45700.00
22885.15
0.50
INTER - GOVERNMENT REVENUE
0.00
20138.36
903321.00
883182.64
0.02
CHARGES FOR SERVICES
- 40582.67
53762.98
374345.00
320582.02
0.14
FINES & FORFEITS
3367.56
12062.06
23000.00
10937.94
0.52
MISCELLANEOUS REVENUE
17335.14
78060.34
182384.00
104323.66
0.43
CONTRIBUTIONS FROM OTHER FUNDS
0.00
75000.00
479000.00
404000.00
0.16
REVENUE FOR OTHER AGENCIES
912.11
1190.06
300.00
- 890.06
3.97
TOTAL
370786.64
701266.03
3259035.00
2557768.97
0.22
EXPENSE REPORT
GENERAL FUND
MAYOR & COUNCIL
3476.76
12634.82
27960.00
15325.18
0.45
CITY ADM. /CITY CLERK
9893.97
53357.26
124809.00
71451.74
0.43
ELECTIONS
0.00
0.00
9346.00
9346.00
0.00
FINANCE
15322.40
82678.15
188659.00
105980.85
0.44
MOTOR VEHICLE
4812.39
26510.68
66276.00
39765.32
0.40
ASSESSING
0.00
0.00
19672.00
19672.00
0.00
LEGAL
3754.10
14579.50
41618.00
27038.50
0.35
PLANNING
1700.00
2671.09
26475.00
23803.91
0.10
TY HALL
2260.58
14978.01
41151.00
26172.99
0.36
LICE DEPARTMENT
20952.69
277363.07
701951.00
424587.93
0.40
FIRE DEPARTMENT
3774.55
28621.05
109938.00
81316.95
0.26
COMMUNITY SERVICE OFFICER
2806.49
12179.08
34228.00
22048.92
0.36
PROTECTIVE INSPECTIONS
5564.22
31434.28
74279.00
42844.72
0.42
CIVIL DEFENSE
59.55
205.40
1175.00
969.60
0.17
SAFETY COUNCIL
0.00
0.00
150.00
150.00
0.00
FIRE MARSHALL
2788.36
15701.26
39576.00
23874.74
0.40
ENGINEERING
13044.09
73680.74
168649.00
94968.26
0.44
STREETS & ALLEYS
22251.99
126265.50
356499.00
230233.50
0.35
STREET MAINTENANCE A/C
3999.67
25849.43
68825.00
42975.57
0.38
LIBRARY
1326.27
34616.37
62314.00
27697.63
0.56
SENIOR CITIZEN CENTER
9881.16
22472.94
37683.00
15210.06
0.60
PARK /REC. ADMIN.
2100.17
18648.55
76353.00
57704.45
0.24
RECREATION
12516.93
39289.47
98204.00
58914.53
0.40
CIVIC ARENA
7078.81
55229.12
113192.00
57962.88
0.49
PARK DEPARTMENT
24479.85
125920.56
342028.00
216107.44
0.37
RECREATION BUILDING
0.00
0.00
13728.00
13728.00
0.00
CEMETERY
3315.82
15025.84
41036.00
26010.16
0.37
COMMUNITY DEVELOPMENT
125.00
10724.38
32550.00
21825.62
0.33
LAWCON
700.00
56652.49
17125.00
- 39527.49
3.31
DEBT SERVICE
0.00
13550.00
45946.00
32396.00
0.29
AIRPORT
12390.27
28896.83
60925.00
32028.17
0.47
TRANSIT
4942.36
29974.37
81625.00
51650.63
0.37
UNALLOCATED
3106.07
16664.33
135090.00
118425.67
0.12
•DTAL
198424.52
1266374.57
3259035.00
1992660.43
0.39
BUDGET ADJUSTED FOR PAY ADJUSTMENTS BY DEPT.
MAY CITY OF HUTCHINSON FINANCIAL REPORT - 1985 MAY
ENTERPRISE FUNDS
REPORT - LIQUOR FUND
MONTH OF YEAR TO
ADOPTED
BALANCE
PERCENTAGE
WNUE
MAY
DATE ACTUAL
BUDGET
REMAINING
USED
LIQUOR SALES
30811.54
144908.88
410000.00
265091.12
0.35
WINE SALES
10689.91
44240.09
125000.00
80759.91
0.35
BEER SALES
68184.00
231866.07
590000.00
358133.93
0.39
BEER DEPOSITS
-83.93
- 412.28
0.00
412.28
3512.66
MISC. SALES
3354.41
10169.91
0.00
- 10169.91
22642.85
INTEREST
437.67
1809.78
223.08
2000.00
1776.92
CASH DISCOUNTS
- 329.11
- 644.88
0.00
644.88
1332.40
TOTAL
113064.49
431937.57
1125000.00
693062.43
0.38
EXPENSE REPORT
EXPENSE REPORT - WATER
LIQUOR FUND
SEWER /FUND
PERSONEL SERVICES
10224.84
56951.25
132154.00
75202.75
0.43
SUPPLIES, REPAIR & MAINTENANCE
109.65
1546.64
4700.00
3153.36
0.33
OTHER SERVICES & CHARGES
1940.25
5571.71
29000.00
23428.29
0.19
MISCELLANEOUS
54.00
327.00
9050.00
8723.00
0.04
CAPITAL OUTLAY
1865.95
3187.88
13700.00
10512.12
0.00
DEBT SERVICE
0.00
0.00
5110.00
5110.00
0.00
TRANSFERS
0.00
0.00
110000.00
110000.00
0.00
OF SALES
91520.40
339945.23
831050.00
491104.77
0.41
OOST
R
0.00
9490.00
9490.00
0.00
TOTAL
105715.09
407529.71
1144254.00
736724.29
0.36
REVENUE REPORT - WATER
SEWER /FUND
FEDERAL GRANTS
0.00
3207.00
0.00
- 3207.00
0.00
WATER SALES
31221.16
168313.22
460000.00
291686.78
0.37
WATER METER SALES
958.50
1946.50
5000.00
3053.50
0.39
REFUSE SERVICES
22811.29
105976.55
236000.00
130023.45
0.45
SEWER SERVICES
43377.33
226671.02
615000.00
388328.98
0.37
PENALTY CHARGES
533.14
2787.34
6300.00
3512.66
0.00
INTEREST EARNED
0.00
5357.15
28000.00
22642.85
0.19
REFUNDS & REIMBURSEMENTS
223.08
223.08
2000.00
1776.92
0.00
OTHER
577.50
1167.60
2500.00
1332.40
0.47
TOTAL
99702.00
515649.46
1354800.00
839150.54
0.38
EXPENSE REPORT - WATER
SEWER /FUND
OPERATIONS
20576.44
108164.08
238000.00
129835.92
0.45
WATER
15287.84
196312.02
1068928.00
872615.98
0.18
4w ER
134120.08
288713.85
630142.00
341428.15
0.46
TOTAL
169984.36
593189.95
1937070.00
1343880.05
0.31
10
MINUTES
Parks 6 Recreation Board
May 1, 1985
Members Present: Lyle Block; Chairman, Roy Johnsen, Pat Mikulecky, Roger Haggenmiller,
Kathy McGraw and Ward Haugen.
Members Absent: Don Falconer
Minutes
The minutes were approved by a motion made by Roy Johnsen and seconed by Pat Mikulecky.
The board unanimously agreed.
Tartan Park Baseball Field
Guests at the meeting were Dave Mooney, Bruce Rosenow and Lee Cox, representing the
Hutchinson Baseball. Association. They pointed out that the interest in a quality
baseball field was great. They also mentioned that if a good baseball field was
developed, several leagues could benefit from it.
Prior to the meeting, John spoke with Marlow Priebe, Director of Engineering who told
John that Tartan Park is a designated flood plain. It was felt that the Department of
Natural Resources may accept minor alterations along the river.
The area needed for a baseball field would be 500' x 500'. The Baseball Association
will be reporting back to the board at the special meeting called for 5:30 p.m. on
May 15th.
Oence Planting at Roberts Park
Mark Schnobrich, City Forester told the board that Ingelman Ivy will be planted on the
fence around Roberts Park. It will take 268 plants and will cost approximately $523.
LAWCON Grant money will be used since.1985 is the last year it is available for park
construction at Roberts Park. The board felt it was a good idea.
Library Square Landscaping
Mark told the board that a master plan is needed for the Library Square landscaping. No-
thing has been planted in the park since Mrs. D.J. Black planted Blue Spruce in-the park
in memory of her husband and his father.
Ward Haugen brought, up the item from the April meeting concerning the hiring of personnel
regarding the position that Bruce Ericson held. Ward wanted to propose that the position
be eliminated and each department be supervised by "the current supervising staff.
It was felt that an organizational chart be drafted showing who reports to whom. Nothing
can be decided until Bruce's decision is forwarded.
Facility Update
The city council approved the recommendations made by the building committee and Korn -
giebel Architects. After talking with Bob Rosene, John told the board that Bob felt
strongly that having night lighting on the pool was "essential ", and that before elim-
inating it completely he should talk to the people in Redwood Falls. John also told
.the board that the equipment for the field house would not be included in the amount
approved by the council. Basketball standards (four manual retactable) would cost approx-
imately $2,750 each, volleyball nets and standards (four) would cost $600 each a net
divider would cost $800 and a pool rack for storing clothing would cost approximately
$2,800. The tennis nets and standards would also have to be purchased at about $400
each for three courts.
4 -�'�z)
a
Minutes
Park & Recreation Board
May 1, 1985
Page two
Pat Mikulecky made the recommendation that the city council consider selling possibly
three acres of land west of the Bridge Park West. Roy Johnsen seconded the motion and
the board unanimously agreed.
Civic Arena Ice Time Rate
Mary Haugen told the board that the current price for prime time ice at the Civic
Arena is $55. He mentioned that ice rates in the Twin Cities is generally $60 -65.
He suggested that the board recommend raising the current price to $60 for prime
time ice rental.
Pat Mikulecky made a motion that the city council consider raising the prime time
ice at the Civic Arena to $60 for the 1985 -86 season. Roger Haggenmiller seconded
the motion, the board unanimously agreed.
Hard Court Area at North Jaycee Park
Currently there is one hard court area at Roberts Park. John told the board that it
is used for shooting baskets at the park. The board felt that this item should be
brought up again at budget time.
Library Square Receptacle
This item was differed until the board meets on May 15th.
Adjournment
The meeting was adjourned by a motion made by Roger Haggenmiller and seconded by
Pat Mikulecky at 7:30 p.m.
klm
0
MINUTES
Parks & Recreation Board
May 22, 1985
04embers Present: Lyle Block; chairman, Roy Johnsen, Kathy McGraw, Roger Haggenmiller,
and Pat Mikulecky.
Members Absent: Ward Haugen and Don Falconer.
Also present wgre John McRaith, Mary Haugen, Mark Shcuborich, Cliff Paulsen, Hazel Sitz,
Gary Plotz, have Mooney, Earl Haarstad, Mayor Bob Stearns and Karen McKay.
Minutes
The minutes dated May 1, 1985 were approved by a motion made by Roger Haggenmiller
and seconded by Roy Johnsen, The board unanimously agreed.
Baseball Field at Tartan Park
Dave Mooney, representing the Baseball Association told the board that the Department
of Natural Resources said that the area around Tartan Park would have to be remapped.
The expense would be to the city along with the cost of excavating. Gary Plotz men-
tioned an alternate site for the baseball field, which would be the Bass Pond area.
Dave told the board that the association was also considering the area west of the
Sanctuary for a baseball park. The board expressed concern for the campers and also
for the animals in the immediate area being considered. The board agreed that the
better location would be Tartan Park and suggested that Dave check into it futher
with the DNR.
Gary alo suggested the park land west of Happy Chef, but it was felt by Dave that
the area was too small.
Parks & Recreation Director Position
Lyle told the board that Bruce resigned. The board agreed that the position of
director was needed as an organizer of the different areas in the Parks & Recreation
Department. Gary then told the board that the position of Parks & Recreation Director
would be advertised for State -wide.
Lyle asked what the procedure would be for interviewing candidates. Gary told the
board that the chpirman of the Parks & Recreation Board was welcome to sit in on
the interviewing process, and that himself and third person, generally the personnel
coordinator would be involved. It was felt that the director position would be
filled by August...
Mary Haugen spoke to the board reviewing the events held and upcoming at the Civic
Arena for the spring and summer.
Mark Schnobrich told the board that Forestry operations-were going smoothly. However,
the fish pond in the Fireman's Park is in need of attention. The options are either
filling in the pond, or installing a drain so that the pond can be maintained. A
six inch pipe would need to be installed. A cost estimate will be procured before
the next meeting. Aldo, the requests to hang banners in the park is increasing. Mark
told the board that the visability in the park is poor, however, the light poles
. themselves on Main Street aren't strong enough. Mark will check on the availability
of the old light poles to be placed across Main Street -to hang banners.
)-/ -a-,(z)
Minutes
Parks b Recreation Board i
June 7. 1985
Page two
Cliff Paulsgq told the board that dandelion spraying has been taking place, but
has been delayed some because of high winds. The mosquito spraying will begin
as soon as the air temperature reachs 60° in the evening, otherwise the spray
is not effective. The mosquito spraying will take place every Tuesday evening
throughout the summer and include Thursdays when the mosquito population grows.
Cliff also mentioned a problem with the doors at North Jaycee Park in the shelter.
People are making requests to have the doors shut, while the Police Department
has requested that the doors be left open for security reasons. The board agreed
that a notice should be posted so that residents realize the shelter is an "open"
air shelter.
Trash Containers in Library Square
Copies of various trash containers were passed out to the board for their consider-
ation in Library Square.
Night Time Use of Parks
John told the board that Butch Technology will be playing at Roberts Park on
Tuesday evenings on the two north fields until complaints are received. Then
the evening playing may be cancelled, and possibly be played during day time
hours.
Adjournment
The meeting was adjourned by a motion made by Lyle Block and seconded by Pat Mikulecky
at 7:00 p.m. The board unanimously agreed.
0
MINUTES
AIRPORT COMMISSION
Monday, May 20, 1985
Members present: Chairman Doug McGraw, John Miller, Ed Connelly,
Randy Buboltz, Councilman Pat Mijulecky and Ralph Neumann.
Items of discussion:
A - Copies of Gary Plotz's letters to Mr. R. J. Dinneen, Mr. Ken
Madole, Mr. William Haas and a copy of the April 30, 1985 Airport
Commission minutes were handed out.
Pat Mikulecky and Ralph Neumann made comments on meeting with David
Otterstatter regarding ariport appraisal work -- also what the Dept.
of Transportation needs prior to appraising this land.
B - Ralph Neumann was instructed to obtain the following information:
1 - What action has been taken on having the 80 acre farm
site appraised? Can that be done locally or by DOT?
What has to be done to have it appraised?
2 - Check with Gary as to a private party building a hangar
on City land. What action is necessary?
3 - Is money available now to build our own hangars? Can
part of these funds be used for taxiway and flooring?
Also grading and blacktop.
4 - Explore the steps required to make Jim's maintenance
building suitable for complete aircraft painting.
5 - Can land where grove of trees stand be sold off as a
building lot?
C - Action was taken to have a larger identification sign made for
the west side of the office building. Also highway sign to be re-
painted and "Ken Butler Field" added.
Respectfully submitted,
Ralph Neumann
9
1]
MINUTES
HUTCHINSON PLANNING COMMISSION
TUESDAY, MAY 219 1985
1. CALL TO ORDER
The regular meeting of the Hutchinson Planning Commission was called to
order by Chairman Roland Ebent at 7:30 p.m., with the following members
present: Marlin Torgerson, Elsa Young (8 :00 p.m.), Don Erickson, Larry
Romo, Tom Lyke and Chairman Ebent. Members absent: Shu -Mei Hwang.
Also present: City Administrator Gary D. Plotz, Director of Engineering
Marlow V. Priebe and City Attorney James H. Schaefer.
2. MINUTES
The minutes of the regular meeting, dated Tuesday, April 16, 1985, were
approved as presented upon a motion by Mr. Torgerson. Seconded by Mr.
Romo, the motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONTINUATION OF VARIANCE REQUEST SUBMITTED BY LEONARD RIEMANN
Chairman Ebent explained that this variance is no longer necessary as
Mr. Reiman has decided to pursue changing the west property line
to obtain the necessary footage for the sideyard setback. Mr.
Torgerson made a motion to close the public hearing at 7:33 p.m.
Seconded by Mr. Romo, the motion carried unanimously.
(b) CONSIDERATION OF CONDITIONAL USE PERMIT AS SUBMITTED BY KEN NORTON
Chairman Ebent opened the public hearing at 7:33 p.m. with the
reading of publication $3411 as published in the Hutchinson Leader
on Thursday, May 9, 1985. The request is for a conditional use
permit to allow the construction of a 221 by 241 woodframe garage
on property located at 216 Huron Street. The conditional use
permit is necessary because the property is located in an IC -1 zone
where there are no predetermined setbacks.
Director Priebe explained that there are special building code
requirements when a building is this close to a property line.
Staff noted this in their recommendation so that Mr. Norton would
be aware of it.
Mr. Ken Norton of 216 Huron Street was present to explain the
request., He stated that he would like to set the garage back 8'
farther to the west than is shown on the drawing to make the garage
in line with the entry. It was the consenus of the Planning
Commission that that would be preferable. He further stated that
the house is already in place. Mr. Dwain Lutzke, representing
owner of the lot next door stated that they had no objection to the
proposal.
,Z/-,?-, M
Planning Commission• Minute3- /21/85
Mr. Erickson made a motion to close the public hearing at 7 :37 p.m.
Seconded by Mr. Torgerson, the motion carried unanimously.
Mr. Torgerson made a motion to recommend approval to City Council.
The motion was seconded by Mr. Erickson. In discussion, City
Administrator PlotZ stated that the City had received a letter from
the DNR stating that as the property is located in the flood fringe
area, the structure must be elevated with fill to flood protection
level and the fill must meet Zoning Ordinance requirements (as
detailed in Section 8.11).
Mr. Torgerson amended his motion to be contingent upon building
meeting DNR requirements. The amendment was seconded by Mr.
Erickson. The motion carried unanimously.
4. OLD BUSINESS
(a) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED TO COUNTY BY HERB FILK
(HASSAN HEIGHTS)
Chairman Ebent explained that even though the County had already
approved this plat, the Planning Commission should go on record
regarding the plat. It had previously been reviewed by the Plan-
ning Commission as the Herb Filk Sketch Plan. Mr. Romo made a
motion to recommend to City Council approval of the preliminary
plat as presented. Seconded by Dr. Lyke, the motion carried unani-
mously. 0
(b) REVIEW OF COMPREHENSIVE PLAN MAP
After discussion, Mr. Torgerson made a motion to recommend to City
Council approval of the Comprehensive Plan Map with the following
changes: Industrial should be extended on the southeastern portion
of the map from and including the armory site to the Saterlee pit
area. Industrial should be extended on the northeastern portion of
the map to include the property owned by Hutchinson Technology
north of their present building site up to the existing farm site.
Commerical should replace a portion of the industrial to the east
of the Hutchinson Technology site, and north of Hwy 7. Seconded by
Mr. Erickson, the motion carried unanimously.
(c) DISCUSSION OF EXISTING NONCONFORMING SIGNS
City Administrator Plotz stated that he had asked City Attorney
Schaefer for an opinion regarding the existing, non- conforming roof
sign at Century 21. Attorney Schaefer had responded with a memo
that was included in the packet. Restating his memo, Attorney
Schaefer explained that the City Ordinance prohibits roof signs and
it was his opinion that the Century 21 sign was a roof sign. He
further explained that in the similar situation of Cameo Cleaners,
they had been advised that their sign was not in compliance and that
if there was no response from Cameo Cleaners, action would be taken
to site them for a violation of the Zoning Ordinance, which is a
misdemeanor. He has taken no action regarding a sign at Hennen
U
Planning Commission Minutes- /21/85
Furniture. Mr. Erickson asked that it be checked to see if there
had been a variance granted to Brock's Home Furnishings for that
sign.
Mr. Larry Fraser of Century 21 was present to state that he felt
the existing sign was better than some other options that were
in compliance with the ordinance. It was recommended that Century
21 apply for a sign permit and receive approval before they
purchase anything to avoid problems in the future.
The possibility of making changes in the sign ordinance was
discussed. It was the consensus of the Planning Commission that
the ordinance is acceptable as is. After discussion, Mrs. Young
made a motion to recommend to City Council that the sign ordinance
be allowed to stand as it is. Seconded by Mr. Erickson, the motion
carried unanimously.
(d) CONSIDERATION OF SITE PLAN REQUIRMENT FOR REZONING
Chairman Ebent began the discussion by restating the amendments to
the ordinance as recommended by City Attorney Schaefer in a memo to
the City Administrator dated May 7, 1985. Attorney Schaefer had
also submitted several examples of amendment procedures and
requirements from other city ordinances. After reviewing them,
Attorney Schaefer recommended the following changes: Section 6.06
B be changed to allow initiation of an amendment to the Zoning
Ordinance by one or more of the owners of property in the area to
be rezoned or by an individual who owns an enforceable option on
property located within the area to be rezoned. Section 6.06 C2 (c)
C changed to provide at a minimum, the followings 5) A map, drawn
to scale, clearly showing the property proposed to be reclassified
and a preliminary building and site development plan.
Discussion followed. It was the consenus of the Commission that
the initial use planned for the development also be required. It
was recommended that "it's initial proposed use" be inserted after
"reclassified ". Director Priebe suggested the proposed use be
required to remain the same until after the occupancy permit is
issued. Mr. Torgerson noted that occupancy could be contingent
upon initial rezoning change. After discussion, Mr. Torgerson made
a motion to set a public hearing on the recommended zoning changes
for June 18, 1985. Seconded by Mrs. Young, the motion carried
unanimously.
5. NEW BUSINESS
(a) SIGN REQUEST SUBMITTED BY JERRY BROWN
City Administrator Plotz explained that the request is for a
permit t9 allow a temporary sign during the month of May. Mr.
Brown makes a similar request every year. It has not been reviewed
by the Planning Commission before.
iMr. Torgerson made a motion to recommend to City Council approval
of the sign permit as requested. Seconded by Mrs. Young, the
Planning Commission Minutes- /21/85
motion carried unanimously.
(b) BEGIN REVIEW OF SUBDIVISION ORDINANCE
The Planning Commission began the process of reviewing the
subdivision ordinance, line by line. Recommended changes for
Section 1 are as follows: Delete Section 1.30. Delete the word
"SHORT" from Section 1.40.
City Attorney Schaefer was asked to research section 1.50 and
add parts 1.51 pertaining to incorporated area and 1.52 pertainng
to unincorporated area within two mile radius of the City.
Add "recommendation by Planning Commission and" after "platting
regulations without" line 3 of Section 1.70.
It was the consensus of the Planning Commission to review Sections
2 and 3 at the June 18 meeting.
6. ADJOURNMENT
There being no further business, Mr. Torgerson made a motion to
adjourn the meeting. Seconded by Mrs. Young, the motion carried
unanimously and the meeting was adjourned at 9:30 p.m.
•
1]
i
0
HUTCHINSON COMMUNITY HOSPITAL
SPECIAL BOARD OF DIRECTORS MEETING - May 7, 1985
Large Conference Room - 6:30 AM
Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke,
Secretary; Robert Durfee, Trustee; Dori Johnson, Trustee; Mike Carls,
Trustee; Dr. William O'Brien, Chief of Staff
Absent: None
Others Present: Newell Weed and Mike Melton, Retirement Living Communities, Inc.;
Dick McClure, Miller Miller 6 Mac; Kathleen Ogren, Hutchinson Leader;
Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator;
Laurie Hulkonen, Recording Secretary
President Skeie opened the meeting at 6:35 AM by introducing Newell Weed, the
developer who is interested in purchasing land east of the hospital and building
a retirement condominium complex for area citizens over 55 years of age.
Weed outlined his company's review of the seven sites they considered for the
retirement condominium project and told the board that the hospital site was
first on their list because of convenience to shopping, medical facilities and
friends. His company is working closely with McClure, who will probably be the
contractor for the project, to provide this community service to fill a real
need and provide a unique community facility for Hutchinson.
Drawings and slides were shown that detailed the condominium's individual units
and special interest areas for residents' use. With a price range of $40,000 to
$90,000, each buyer will have input into what services they have need for.
Association fees will fund the maintenance and upkeep of the complex.
Benefits to the hospital, Weed relayed, would include:
- tax benefits for the community
- management contracts that the hospital could provide (catered,
congregate meals, maintenance, etc.)
- Guest rooms (included in the plan for family members who wished
to use them) could be available to the hospital on a short -term
basis.should there be need.
Weed answered questions from the board. When asked how they intend to market
this project, he told the board that preconstruction marketing will begin as
soon as the location is certain. Brochures, mailings, and town meetings are
planned, with provisions that deposits taken for preferred condominiums will
be refunded entirely if the buyers change their minds. He estimated that
construction time will be six months and expressed his preference to begin
in July so that residents would be able to move in by the end of the year.
1
Johnson informed the board that the Elderly Services Task Force had met with
Weed earlier, and they gave their full support to his plan to use the hospital
property as first choice for the project.
Special Board Meeting = 5/7/85
Page Two
Graves suggested steps to follow before the board made a commitment to release
the hospital property to any developer. First, the land should be surveyed and
appraised to give a true indication of the property's market value. Then, the
board must consider how sale of the land would impact the hospital's plans
for the future.
Following discussion:
Motion was made by Carls, seconded by Balke, to survey the
hospital's eastern property and commission an appraisal to
be completed as soon as possible. All were in favor. Motion
carried.
Adjournment. Motion was made by Ewald to adjourn the meeting. President Skeie
adjourned the meeting at 7:40 AM.
Respectfully submitted,
Laurie Hulkonen Rollis D. Balke
Recording Secretary Secretary
LH
0
0
0
GI
HUTCHINSON COMMUNITY HOSPITAL
REGULAR BOARD OF DIRECTORS MEETING - May 219 1985
. Large Conference Room - 5:15 PM
Present: Rev. Thor Skeie, President; Joan Ewald, Vice President; Rolly Balke,
Secretary; Mike Carls, Trustee; Dori Johnson, Trustee; Robert Durfee,
,Trustee; Dr. William O'Brien, Chief of Staff
Absent: None
Others Present: Newell Weed and Mike Melton, Retirement Living Communities, Inc.;
Bernie Hesse, McGladrey Hendrickson & Pullen; Kathleen Ogren, Hutchinson
Leader; Philip G. Graves, Administrator; Willard H. Rosenow, Assistant
Administrator; Jane Lien, Director of Nursing Services; Laurie Hulkonen,
Recording Secretary; Frank Seivert, Administrative Assistant
The meeting was called to order by President Skeie at 5:45 PM.
Minutes of Past Meetings. The minutes of the April 16, 1985, regular meeting
of the board of directors were presented. Following discussion:
Motion was made by Balke, seconded by Carls, to approve the
minutes of the April 16, 1985, regular meeting of the hospital
board of directors as presented. All were in favor. Motion
carried.
Medical Staff Meeting Minutes. Dr. O'Brien presented the medical staff meeting
minutes. No unusual comments were made.
New Businss
A. Proposed Condominium Development. Newell Weed and Mike Melton were present
at this time to review with the board their firm's proposal to purchase the
land east of the hospital for development of a retirement condominium
complex. Aerial photographs of the land from several perspectives, along
with preliminary plans for the complex, were viewed by the group.
Graves then outlined the architect's drawings from the hospital's 1980 long
range plan that showed possible expansion into a portion of the land at
the east end of the hospital building. He led discussion on the possible
addition of long term care, hospice, and additional occupational therapy
and physical therapy service areas. Question was raised whether the
hospital could justify adding service area at this time when occupancy
is less than 50 %. It was then noted that futurists predict that trends will
swing in the 1990's toward needing more hospital -based acute care services
and our hospital should be prepared in the event this happens.
Graves reviewed° preliminary appraisal figures for the board. Figures
included a base price at fair market value (estimated at $184,000); a
. reduction of 25% of that for specified use; and, if the hospital does receive
benefits in the form of management contracts, a reduction of 40% from the
fair market value was deemed appropriate by the appraisor. Graves will
receive a written report from the appraisor in two or three days.
�, -Q(s) 3
Regular Board Meeting - 5/21/85
Page Two
(A.) The figures quoted from the appraisor reflect selling the five acres
of the hospital's easternmost property, as requested by Weed.
Graves recommended that the hospital not sell more than four acres of
the property because, according to the architect for the hospital, the
remaining amount of land would be necessary if the hospital were to
develop the property according to the long range plan.
Following discussion:
Motion was made by Carls, seconded by Ewald, to recommend
to the City Council release of not greater than four acres
of the hospital's easternmost property at the appraised value.
Motion failed.
Following further discussion:
Motion was made by O'Brien, seconded by Durfee, to recommend
to the City Council release of no greater than 4.5 acres of
the hospital's easternmost property at the appraised value for
the Greencastle retirement condominium project. Six. were in
favor; Ewald abstained. Motion carried.
Graves will put this item on the City Council agenda for their next
meeting. Weed and Melton thanked the board for their support in this
project and left the meeting.
B. Auditor's Report. The board received a presentation by Bernie Hesse of i
McGladrey Hendrickson 6 Pullen regarding the results of the hospital's
1984 financial audit. Following discussion:
Motion was made by Durfee, seconded by Carls, to accept the
auditor's report as presented. All were in favor. Motion
carried.
C. Capital Expenditure Requests. Graves presented three capital expenditure
requests for the board's consideration. The first request was for purchase
of a hematology cell counter for the Laboratory. Seivert presented cost
analysis on the cell counter. Following discussion:
Motion was made by Ewald, seconded by Durfee, to request
approval from the City Council to purchase a hematology
cell counter in the amount of approximately $37,800.
All were in favor. Motion carried.
The next capital expenditure request considered was for purchase of a
van for mobile imaging services and a mobile base for the hospital's
mammography unit. Following review of the cost analysis and discussion:
Motion was made by Balke, seconded by Durfee, to request
approval from the City Council to purchase and convert a
van for mobile imaging services at an estimated cost of
$14,000. All were in favor. Motion carried.
Motion was made by Durfee, seconded by Ewald, to purchase a
mobile base for the hospital's mammography machine at a cost
of $6,500. All were in favor. Motion carried.
Regular Board Meeting -- 5/21/85
Page Three
(C.) The last request considered was for purchase of an ultrasound unit.
Seivert presented a cost analysis on the machine. Following discussion:
Motion was made by Durfee, seconded by Ewald, to request
approval from the City Council for purchase of ultrasound
equipment at an approximate cost of $65,000. All were in
favor. Motion carried.
Graves will ask that these items be put on the City Council's agenda
for their next meeting.
D. Financing of Capital Expenditures. Rosenow distributed a list of capital
expenditures the hospital expects to purchase before the end of the year.
Since the hospital can get a higher rate of return on its own money than
it has to pay on borrowed money, the board considered a proposal to
preserve the hospital's cash, which is already invested, and borrow the
money needed for the capital expenditures. Rosenow has spoken to people
at a bank that would give us an acceptable interest rate on borrowing
a sum sufficient to cover the capitals. That bank needs a letter from the
City authorizing the hospital to enter into this arrangement, and the
City Attorney will research this.
The board felt that the hospital should approach local institutions to quote
a rate on the money to be borrowed, as well. Rosenow was asked to make a
comparison of rates from the local lending institutions vs. out of town for
capital financing as well as for interest earnings on the hospital's investments.
• E. Physicians Health Plan. The board received the information that the hospital
is researching participation in Physicians Health Plan, following contact
from PHP and several area residents. No action was taken at this time.
F. Home Health Care with Burns Manor. Graves informed the board that Burns
Manor is interested in working with the hospital, Glencoe Area Health Center,
and Glenhaven Nursing Home in providing home health care services to area
residents. While only preliminary study of this proposed service has been
done to date, the board welcomed the interest from Burns Manor.
G. Medical Staff Applications. The applications of two radiologists for
consulting-staff privileges were reviewed. Approval was recommended by
the executive committee of the medical staff. Following discussion:
Motion was made by Carls, seconded by Balke, to approve the
applications of Drs. Frederick R. Olson and Robert Rust
for consulting privileges on the medical staff. All were
in favor. Motion carried.
H. Medical Student Applications. Graves presented medical student applications
for the Physician Associate Program for weekend coverage of the hospital's
emergency room. Approval was recommended by the executive committee of
the medical staff. Following discussion:
Motion was made by Balke, seconded by Durfee, to approve
. the applications of Drs. Vinaya Chepuri, James Rogers,
Colin Pope and Dan Palmquist for participation in the
Physician Associate Program. All were in favor. Motion
carried.
Regular Board Meeting - 5/21/85
Page Four
I. Physician Recruitment Committee. Carls reported
recruitment committee meetings held over the pas
keep the satellite offices open, and because the
the satellite off ices, the committee recommended
a $10,000 expenditure for recruitment expenses.
on the two physician
month. In order to
hospital benefits from
that the board authorize
Following discussion:
Motion was made by Balke, seconded by Johnson, to give
$10,000 for recruitment efforts for two family practice
physicians in accordance with criteria drawn up by
Maiers and Graves.
Further discussion concerned specifically stating that the two physicians
currently being considered be named in any action taken. Balke withdrew
his motion and Johnson withdrew her second. The board then further discussed
the purpose of the expenditure and decided it should be more specific to
the physicians being consdiered. Following further discussion:
Motion was made by Balke, seconded by Carls, to expend an
amount of $5.000 per physician for the recruitment of two
family practice physicians, Nissen and Mathison. The criteria
to be met for disbursement of the monies will be agreed upon
by Graves and Maiers. All were in favor. Motion carried.
Statistical Report. The statistical report was presented. Occupancy for the
month averaged 40 %. Inpatient census continues to decrease, but the hospital
again experienced an increase in outpatient visits.
Accounts Payable. Motion was made by Durfee, seconded by Carls, to approve for
payment the attached listing of cash disbursements and accounts payable in the
amount of $493,342.68. All were in favor. Motion carried.
Financail Statements. The hospital's financial statements were presented by
Graves. The hopsital realized an operating gain of $23,000 after funding
price level depreciation and working capital requirements.
Departmental Revorts
A. Director of Mental Health Unit. The report was presented. No unusual
comments were made.
B. Director of Nursing Services. The report was presented. No unusual
comments were made.
C. Education Coordinator. The report was presented. No unusual comments
were made.
D. Dietitian. The report was presented. No unusual comments were made.
Auxiliary Meeting Minutes. The minutes were presented. Johnson informed
the board of the decision to close the Silver Lake Thrift Shop. The net
income for the store was approximately $2,700, of which $1,600 will be
used to purchase newborn carts for the OB department as the Silver Lake
store had pledged t!o do.
9
U
Regular Board Meeting L- 5/21/85
Page Five
Other
A. Long Range Planning Results. Graves distributed copies from Life Span of
the results from the recent long range planning effort. He will convene
the committee of Carla and O'Brien to discuss whether or not the goals
and objectives of the long range planning process were achieved and report
back to the board.
B. Orthopedist Recruitment. The board was informed that an orthopedist will
be coming to visit on May 22 with Maiers and Graves. A report on recruitment
efforts will be given to the board at their next meeting.
Patient Satisfaction Surveys. Patient satisfaction surveys received since
the last board meeting were reviewed by the group. No unusual comments were
made.
Adjournment. The meeting was adjourned at 10:40 PM by President Skeie.
Respectfully submitted,
Laurie Hulkonen Rollis D. Balke
Recording Secretary Secretary
LH
I*
11
M
rr •• ,wil v c•; r�
FOR FIVE MONTHS ENDED MAY 31, 1985
• •,•,3' • r
$126,717 $136,283 $ (99566)
459404 30,980 149424
257033 256,210 923
$4299254 $4239473 $ 59781
(12,660) (17,152) 4,492
$4169594 $4069321 $ 109273
129351 91521 2,830
$4289945 $4159842 $ 139103
$2379025 $2329363 $ 4,662
40,018
399231
787
259125
189794
6,331
,307
69818
19489
9562
112090
(1,528)
379695
39,207
(1,512)
149252
179602
(39350)
3,967
69566
(2,599)
19312
1,767
(455)
4,659
4,646
13
19455
19483
(28)
169945
199282
(29337)
3,870
119758
(7,888)
Y• Z ke I; b
Daily Hospital Service
Medical Nursing Units $6669141 $8149313 $(1489172)
Mental Health Unit 1859764 1669416 199348
Ancillary .1,287,311 11,331,821 (449510;
Gross Patient Revenue $29139,216 $2,3129550 $(173,334)
Less: Discounts & Allowances
(219864)
(85,759)
63,895
929458
139641
38,551
Net Patient Revenue
$29111,352
$292269791
$(1099439)
Other Operating gene
579484
471,466
109018
79,763
889019
(89256)
Zbtal Operating Revenue
$29174,836
$2,2749257
$(999421)
Salaries
Employee Benefits
Medical & Other Fees
Raw Food
Dnigs
Medical & Other Supplies
Utilities
Building & F33uipnent Repairs
Rental tense
insurance
Interest
Depreciation
Other Expenses
$404,192 $4109607 $(69415) Zbtal Operating Ilse
249753 5,235 199518 Operating irx,a e
$191149558 $191949483 $(799925)
1989483
2129605
(149122)
106,099
929458
139641
38,551
409065
(1 14)
50,485
619137
(1 2)
2069335
2079370
(1, 5)
79,763
889019
(89256)
229087
319903
(99816)
79684
119095
(39411)
23,421
239229
192
7,683
79415
268
889566
96,409
(7,843)
37,146
60,017
(229871)
$199809861 $291269205 $(1459344)
193,975 148,052 459923
Add (Deduct)
Non- dperatirg Revenue (Expense)
Price -Level Depreciation
$(209812) $(209812) - -- And Working Capital $(104,060) $(104,060) - --
$ 39941 $(15,577) $ 19,518 Excess Revenues over Expenses $ 89,915 $ 43,992 $ 45,923
HUTCHINSON COMMUNITY HOSPITAL
SPECIAL BOARD OF DIRECTORS MEETING - June 10, 1985
0 Small Conference Room - 7:00 AM
11
Present: Rev. Thor Skeie, President; Joan Ewald, Vice- President; Rolly Balke,
Secretary; Bob Durfee, Trustee; Dori Johnson, Trustee.
Absent: Mike Carls, Trustee (excused): Dr. William O'Brien, Chief of Staff
(excused).
Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant
Administrator; Kathleen Ogren, Hutchinson Leader; Laurie Hulkonen,
Recording Secretary
The meeting was called to order by President Skeie at 7:05 AM.
Graves opened discussion with a recap of the City Council meeting on
May 28, 1985, and the council members' comments regarding the rezoning and
sale of the hospital's easternmost property. The hospital board members
also relayed comments they had heard from private businesses and individuals
regarding some concern that the hospital may be taking business away from
their businesses if the hospital contracts with the proposed developer for
certain management services. Graves noted that if the hospital does enter
into management contracts, according to Weed's terms, that contract is
for a three -year period only,and condominium residents would be making the
decision at that time whom to contract with for those services.
The greenspace easement issue was next discussed. Weed had asked for a 50'
greenspace easement on the hospital's property abutting the property he
proposes to purchase. Questions were raised about the easement itself,
not the greenspace. There was some concern that the landscaping would not
be done on the property border if the easement were not included. Graves
said the hospital could work with the developer to include landscaping the
border areas as a condition of sale.
Following discussion:
Motion was made by Skeie, seconded by Johnson, to limit-the
purchase to 4.5 acres and that the request for greenspace
easement be denied. All were in favor. Motion carried.
The board then discussed purchase price for the property ease of the hospital.
The land had been appraised at $138,900 (fair market value); $104,175 (specified
use); and $83,340 (same as above, but including management contracts for
hospital). The board agreed that setting the price at one of the appraised
values given by the appraiser would be the most fair to the citizens of
Hutchinson since the reasons for the values stated were spelled out in the
appraiser's report. It was felt that the hospital will be specifying the
use of the property and a discount from the fair market value was appropriate.
4 -Q (s) 1
Special Board of Directors Meeting - 6/10/85
Page Two
It was also felt that both parties had to agree upon other certain
management services and that it would not be appropriate to consider
this aspect in the sale of the property. Following discussion:
Motion was made by Balke, seconded by Ewald, to recommend to the
City Council that Retirement Living Communities, Inc.g be given
an option to buy the easternmost 4.5 acres at $104,175, the
appraised value (Option #2). The terms of the option are to
be agreed upon by the City of Hutchinson and the developer.
All were in favor. Motion carried.
Adjournment_. Motion was made by Ewald to adjourn the meeting. President
kei5 a adjourned the meeting at 8:12 AM.
Respectfully submitted,
L Yurie Hulkonen Rolly Balke
Recording Secretary Secretary
LH
E
v
0
RESOLUTION NO. 8065
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Mower Equipment $
1280.00
Cemetery Maintenance
Cemete
Yes
Land Care Equip-
ment Co.
W
The following items were authorized due to an emergency need:
ITEM
COST
PURPOSE I DEPT. I BUDGET I VENDOR
Date Approved: June 25, 1985 Resolution submitted for Council action
Motion made by: by:
Seconded by:
PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY,
JUNE 4TH, 1985.
0 NOTICE OF HEARING ON PROPOSED ASSESSMENT
PUBLICATION NO. 3418
ASSESSMENT ROLL NO. 205
Project No. 85 -01 -24
Hutchinson, Minnesota
May 28th, 1985
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8 :00 P.M. on the
25th day of June, 1985, in the Council Chambers of City Hall at Hutchinson,
Minnesota, to pass upon the proposed assessment for the improvement of
Peterson Circle, Ash St., Spruce St., Northwoods Ave., Maple St., Oak St.,
10th Ave. N.E., Alan St., Circle Drive, Harrington St., Milwaukee Ave., Water
St., 9th Ave. N.E., Lea Ave., Lewis Ave., Bradford St. and Lyndale Ave. by the
construction of Bituminous Wearing Surface and Appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost,of the improvement is #158,390.36.
Gary D. P1otz, Vity Administrator
Hutchinson, Minnesota
Q.
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 205
0 Resolution No. 8067
WHEREAS, pursuant to proper notice duly given as required by law, the
Council has met and heard and passed upon all objections to the proposed
assessment for the improvement of Peterson Cirole, Ash Street, Spruce Street,
Northwoods Avenue, Maple Street, Oak Street, Tenth Avenue N.E., Alan Street,
Circle Drive, Harrington Street, Milwaukee Avenue, Water Street, Ninth Avenue
N.E., Lea Avenue, Lewis Avenue, Bradford Street and Lyndale Avenue by the
construction of bituminous wearing surface and appurtenanoes,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made
a part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included in
hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments
extending over a period of ten (10) years, the first of the installments to be
payable on or before the 13t day of January, 19_, and shall bear interest at
the rate of percent per annum as set down by the adoption of this
assessment resolution. To the first installment shall be added interest on
• the entire assessment from , 19_, until the 31st day of
December, 19_. To each subsequent installment when due, shall be added
interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
assessment is paid by the 1st day of October, 19_; and he may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to the 31st day of December, of the
year in which such payment is made. Such payment must be made before October
10, or interest will be charged through December 31, of the next succeeding
year.
4. The Clerk shall forthwith transmit a certified duplicate of this
assessment to the County Auditor to be extended on the proper tax lists of the
County, and such assessments shall be collected and paid over in the sane
manner as other municipal taxes.
Adopted by the Council this 25th day of June, 1985.
Mayor
City Clerk Mf- �z /
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 7
PROJECT NO. 85 -01 -24
Resolution No. 8068
WHEREAS, pursuant to an advertisement for bids for the improvement of
Peterson Circle, Ash Street, Spruce Street, Northwoods Avenue, Maple Street,
Oak Street, Tenth Avenue N.E., Alan Street, Circle Drive, Harrington Street,
Milwaukee Avenue, Water Street, Ninth Avenue N.E., Lea Avenue, Lewis Avenue,
Bradford Street and Lyndale Avenue by the construction of bituminous wearing
surface and appurtenances, bids were received, opened and tabulated according
to law, and the following bids were received complying with the advertisement:
Atkinson Blacktop $1299831.00
Wm. Mueller A Sons, Inc. $130,792.75
Hardrivea, Inc. $1519482.90
AND WHEREAS, it appears that Atkinson Blacktop of Litchfield, Minnesota,
is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Atkinson Blacktop of Litchfield, Minnesota, in the
name of the City of Hutchinson, for the said improvement, according to the
plans and specifications therefor approved by the city council and on file in
the office of the city olerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 25th day of June, 1985.
Mayor
City Clerk
-�--�q',
VETERANS OF FOREIGN WARS
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AN ASSOCIATION OF M[N
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81K8t•
BICYCLE SAFETY
t PROGRAM
A COMPLETE CIVIC AND
SERVICE CLUB KIT FOR
SAFETY PROTECTION OF
WHERE TO APPLY
50 DNA apply N teaiperaton is less than SM. Apply only to clean,
� l i�ppto �eido pr directly pOu wbbee Fimiplly aure osest t Wei ?IOU 00
BICYCLES FIRYIr•+MasotAing ad any sk babbleL
1MwAnM+ wrb l M no w* Im M
". 001 M BUM F9040 ft ata»gnQ, a product M 3M Compmy
:7
•
}...a;k` 4,,.. -
CITY OP HUTCHINSON
Home Insurance Co.
IST
Auto
Work Comp
General Liability
Ranger
Public Official
Boiler
Liquor
Inland Marine
Money
Police
Employee Dishonesty
Dam
Busses
Airport
214,911
60,011
155,061
included
15,460
2,503
included
included
included
included
10,636
included
included
5 , 000 C5{rl?Wfetq�
4,250
467,832
Rg R31
as, 20 a
League
69,122
31,508
155,061
132,570
15,460
2,503
3,814
6,382
5,405
1,375
10,636
1,508
unknown - pending
included
4,2"
439,594
R
0
940 South Jefferson
Hutchinson, MN 55350
June 20, 1985
Gary Plotz, City Administrator
City of Hutchinson
City Hall
Hutchinson, MN 55350
Dear Mr. Plotz:
We wish to request the use of Libray Square on the evening of
July 19, 1985 for presentation of a Christian program.
I am sorry that I cannot give you the name of the group that
will be appearing for sure, but so that our request can be
taken before the council in time, I am submitting our request
at this time. We are in contact with a drama group, a mime
group and musical groups. If you need to know the name and
nature of the program, please let me know and I will get it
to you just as soon as a committment is firm.
Thank you and the members of the City Council for your con-
sideration of our request.
0
T
Sincerely,
(N.z's. j Reba A. R tZ Secretary
Jesus Is Lord Lutheran
Charismatic Fellowship
I-
RESOLUTION NO. 8064
• RESOLUTION AUTHORIZING SUBSTITUTION OF SECURITIES
TO FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION
OF HUTCHINSON, MINNESOTA
WHEREAS, First State Federal Savings & Loan Association of Hutchinson, a
duly designated depository of the City, has requested the release of the fol-
lowing securities:
DESCRIPTION
GNMA - Pool #63482
GNMA - Pool #68562
AMOUNT
$471,852.00
598,471.96
which has heretofore been pledged as collateral security for the account of the
City with such depository,
AND WHEREAS, wishes to substitute:
DESCRIPTION
GNMA - Pool #68345
GNMA - Pool #60175
GNMA - #50819
FHLMC - Guaranteed Certificate
FHLMC - #17035
FHLMC - #181069
AMOUNT
$ 507,702.00
299,024.28
119,516.00
247,000.00
366,629.00
147,808.78
$1,687,680.06
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the City Treasurer is hereby authorized to release and substitute to
said depository the securities requested by First State Federal Savings & Loan
Association of Hutchinson, Minnesota.
Adopted by the City Council this 25th day of June, 1985.
ATTEST:
Gary D. Plotz
City Clerk
rt H. Stearns
Mayor
7-11
a (612) 587 -5151
C/TY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: June 21, 1985
TO: Mayor and Council
------------------------ - - - - --
FROM; — Ken Merrill,—Finance Director
---------------------- - - - - --
SUBJECT: Police Site - Sorenson /Powell
------------------------ - - - - --
Per Alderman Mikulecky's request, the following information
is presented:
Property City is purchasing from Larry Sorenson:
. Lot 1 Block 2 Rolling Oaks
Purchase on a C.D. for a cost of $60,000
Interest paid for term of contract $14,250
Final payment will be on January 2, 1986
At the present time there are no active or deferred
assessments against this property.
Property proposal from Robert Powell
Lot 7 & part of Lot 6 Block 25 N 1/2 City
At the present time there are no active or•.deferred
assessments against this property.
Mr
June 20, 1985
Hutchinson City Council
37 Washington Ave. West
Hutchinson, Minnesota 55350
Dear Hutchinson City Council;
REALTY WORLD• — Fahey Sales Agency, Inc.
218 North Main, P.O. Box 370, Hutchinson, MN 55350
Telephone: (612) 587 -3510
�b�,'a19 2 +2 2
w v
4VN 1985
0
This letter is in regards to the Robert Powell property which is pre-
sently listed and offerred for sale through our office. This property is
on the market for $29,000.00 with Mr. Powell stating that he is negotible
and will consider all offers.
The legal description of the subject property is as follows:
Lot 7, and the West 61' of Lot 6, Block 25, North 1/2 of Hutchinson.
The approximate boundry lines are as follows:
South boundry, 137'; Wewt boundry, 122'; East boundry 154' and
North boundry, 140'.
This property has frontage on Highway 7 West and 3rd Ave. NW. There is
accesses in place on both roadways.
This lot is ideally suited for a two level building with lower level
fronting on 3rd Ave. NW and the upper level fronting on Highway 7 West.
Please feel free to contact me if you have any questions on this pro-
perty.
® MLS
0
Respectfully,
i
Bud Maynard
REALTY WORLD, Fahey Sales Agency, Inc.
THE RESM
Each office independently ow
/
Y
cu
J, S ►L
CJf
036�$``�
J
ICCS l.�W,S �Y e
POLICE DEMENT MEMO DATE
1 V014
SUQJE
ti. 7
unK 4.lkll � .
31400" 'L-&7
NOTICE
Numerous complaints were brought to the Mayor
and /so nci Lmbers about cats and dogs running
M: Fy?oa� ( r.
e � i�4
IBBON CITY ORDINANCE NO. 103
ates that cats and dogs must be kept leashed,
penned, caged or under other means of control
at all times. A &500 fine or up to 90 days in jail
or both can result for the owner if animals are
caught running...
The Mayor and Council have declared it their
intention to enforce this ordinance.
City of Gibbon Police Dept.
(612) 587 -5151
JWJ3HUTCHINSON, /T Y OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
M E M O R A N D U M
DATE: May 22, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Comprehensive Plan Map
The Planning Commission recommends that the Comprehensive Plan
be approved with the following changes:
Industrial should be extended on the southeastern portion of the
map from and including the armory site to the Saterlee pit area.
Industrial should be extended on the northeastern portion of the
map to include the property owned by Hutchinson Technology north
of their present building site up to the existing farm site.
Commericial should replace a portion of the industrial to the
east of the Hutchinson Technology site, and north of Hwy 7.
i
(612) 879 -2311
,v�rcN:;r CITY OF I' UTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: June 25, 1985
TO: — — — MayQT LCity -Council — — — — — — — — —
FROM: — — — Water Ul ling- Department — — — — — — — — —
SUBJECT: — — — oslinquent Water. Accounts_ for month of .Tune- — —
9 -Q ,
Attached
is a listing of the delinquent
water accounts for the
month of
June. Recommend water service
be discontinued on Monday
July 1,
1985 at Noon.
9 -Q ,
Anda Properties Anda Properties Sheldon Crouse
508 32nd Ave. Box 777 508 32nd Ave. Box 777 635 Franklin St.
Moorhead MN 56560 Moorhead MN 56560' Hutchinson MN 55350
987 Echo Drive 991 Echo Drive 635 Franklin St. S.
1- 370 -0987 -071 1- 370- 0991 -011 1- 395- 0635 -041
481.71 480.46 71.85
Gerald Danek Tom Johnson Debbie Keeler
326 Fourth Ave. S.W. 446 Glen St. South 115 Glen St. South
Hutchinson MN 55350 Hutchinson MN 55350 Hutchinson MN 55350
1202 Lewis Ave. 446 Glen St. South 115 Glen St. S.
2- 635 -1202 -033 1- 420 - 0446 -022 1- 420 -0115 -022
95.68 49.53 106.47
John Dylla Loren Lickfelt
3655 W 8th St. Apt. 1 137 Garden Road
Winona MN 55987 Hutchinson MN 55350
Closed Account
Laura Kichler Arlene Otto Cliff Roiger
Hillview Rd. 726 Brown St. 317 5th Ave. S.W.
New Brighton MN 55112 Hutchinson MN 55350 Hutchinson MN 55350
142 3rd Ave. SE 726 Brown St. 317 5th Ave. S.W.
1 -045- 0142 -041 1- 270 - 0726 -041 1- 090 - 0317 -071
71.79 71.91 -61.76
Ron McGraw Bev Wangerin Promises to pay 7/5
Citizens Bank Bldg. 105 Judson Woods
Hutchinson MN 55350 Hutchinson MN 55350
Promises to pay 7/1
Andrew Ross Charles Schmid'
645 Franklin St. S. 1095 Jorgenson
Hutchinson MN 55350 Hutchinson MN
645 Franklin St. S. 1095 Jorgenson
1- 395 -0645 -022 1- 575 -1095 -071
16.10 106.91
Alton Wicklund
605 Main St. South
Hutchinson MN 55350
605 Main St. South
1 -685- 0605 -091
52.60
Promises to pay 7/3
t Kerry Schmidz
St. 506 Glen St. S.
55350 Hutchinson MN 55350
St. 506 Glen St. S.
1- 420 - 0506 -062
71.79
Promises to pay 6/28
to
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: June 199 1985
TO: Hutchinson City Council ` .
FROM: Hutchinson Planning Commission
SUBJECT: Variance Request as Submitted by Brice Wagner
Pursuant to Section 6.05, B39 of Zoning Ordinance No. 4649 the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom
mendation with respect to the aforementioned request for a variance.
HISTORY -
On May 28, 1985, Mr. Brice Wagner submitted a request for a 316" variance
to allow the construction of a 201 by 24, garage 216" from the sideyard
property line on property located at 667 Hassan St. South. A public
hearing was held at the regular meeting of the Planning Commission on
Tuesday, June 18, 19859 at which time there was no one present who
objected to the request. Mr. Wagner stated that he would like to change
the request to a 24+ by 24, attached garage which would allow 316" from
the sideyard line.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee
paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, June 6, 1985.
3. It was the consensus of the Planning Commission that a 6" variance to
allow a 221 attached double garage be granted to allow enough -room
for an existing door into the house to be opened when two vehicles are
in the garage.
RECOMMENDATION
It is the recommendation of the Planning Commission that a 6" variance to
allow a 22' attached double garage 516" from the sideyard property line be
granted, to make ittpossible to enter the garage from the house, due to
placement of an existing house door.
. Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commisson
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RESOLUTION N0. 8063
RESOLUTION GRANTING VARIANCE UNDER SECTION 6.059 B.3 OF
. ZONING ORDINANCE N0. 464 TO ALLOW CONSTRUCTION OF AN
ATTACHED 22' BY 24' GARAGE 5'6" FROM THE SIDEYARD PROPERTY LINE
0
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Mr. Brice Wagner of Hutchinson has applied for a variance from
Section 9 3.b of Zoning Ordinance No. 464 for a variance of 6" to
allow the construction of an attached 22' by 25' garage 516" from the
sideyard property line on property located at 667 Hassan Street South
with the following legal description:
Lot Five (5) in Steam's subdivision of Lots 51, 6 and 7 in
Block 17 in Bonniwell's Second Addition to the City of
Hutchinson
2. The Planning Commission has reviewed the application for a
variance and has recommended to the City Council that the application be
granted.
3. The Council has considered the effect of the proposed variance
upon the health, safety, and welfare of the community, existing and
anticipated traffic conditions, light and air, danger of fire, risk to the
public safety, and the values of property in the surrounding area and the
effect of the proposed variance upon the Comprehensive Plan.
4. Because of conditions on the subject property and on the surrounding
property, it is possible to use the subject property in such a way that the
proposed variance will not impair an adequate supply of light and air to adja-
cent property, unreasonably increase the congestion in the public streets,
increase the danger of fire, endanger the public safety, unreasonably diminish
or impair health, safety, comfort, morals, or in any other aspect be contrary to
the intent of the ordinance and the Comprehensive Plan.
5. The special conditions applying to the structure or land in question
are peculiar to such property or immediately adjoining property and do not apply
generally to other land or structures in the district in which such land is
located.
6. The granting of the application is necessary for the preservation and
enjoyment of a substantial property right of the applicant. It will not merely
serve as a convenience to the applicant, but is necessary to alleviate demon-
strable hardship or difficulty.
9- z-
RESOLUTION No. 8063
Page 2
CONCLUSION 0
The application for variance for the purpose designated is granted based
upon the findings set forth above.
Adopted by the City Council this 25th day of June, 1985.
ATTEST:
Gary D. Plotz
City Clerk
Robert H. Stearns
Mayor
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�� �,INSON
.._ VA..SH!NG TON A VENUE WEST
�► �� C,LJWSON, MINN. 55350
M E M O R A N D U M
DATE: June 19, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Request for Rezoning as submitted by Jeff Haag
Pursuant to Section 6.06, C49 of Zoning Ordinance No. 464, the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom
mendation with respect to the aforementioned request for rezoning.
HISTORY
On May 31, 1985, Mr. Jeff Haag submitted a request to rezone property
located at 876 Dale Street South from R -2 to R -3, to allow the intended
condominium units built on the property to be used as rental units.
A public hearing was held at the regular meeting of the Planning Commis-
sion on Tuesday, June 18, 1985, at which time there was no one present who
. objected to the request. Staff recommended the request be approved as it
would be an extension of R -3 zoning (across the street), and that the site
has been used as rental with no objection from the neighborhood.
FINDINGS OF FACT
1. The required application was submitted and appropriate fee paid.
2. Notice was mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, June 6, 1985.
3. It was the consensus of the Planning Commission that the request was
appropriate for the area.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned request for rezoning be granted.
Respectfully submittedp
Roland Ebent, Chairman
Hutchinson Planning Commisson
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HUTCHINSON, MINN. 55350
M E M O R A N D U M
Date: June 19, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Request for Rezoning as Submitted by Retirement Living
Communities
Pursuant to Section 6.06, C4, of Zoning Ordinance No. 4641, the Hutchinson
Planning Commission is hereby submitting its findings of fact and
recommendation with respect to the aforementioned request for rezoning.
HISTORY
On June 39 19859 Mr. Newell Weed submitted a request on behalf of
Retirement Living Communities to rezone property located east of the
Hutchinson Community Hospital between Century Ave. and an extension of
Freemont Ave -, from R -2 and C -4 to R -3 (Multiple Family Residence
District), to allow the construction of a 38 -unit condominium development
for those 55 years of age and older. A public hearing was held at the
regular meeting of the Planning Commission on Tuesday, June 189 1985, at
which time Mr. Lawrence Olson of 1076 Bradford Street was present
representing the neighborhood to state they were in favor of the project
proposed, but were concerned about rezoning if the project were to fail.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as
published in the Hutchinson Leader on Thursday, June 61 1985:
3. Staff recommended approval of "conditional" rezoning with a time
commitment requirement and accordance with proposed site plan.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned
request to rezone be granted conditionally, upon the firm exercising
its option to buy the property within six months, and if the option is not
exercised, the property would go back to its former zoning.
• Respectfully submitted,
Roland Ebent, Chairman
Hutchinson Planning Commission '
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37 WASHINGTON AVENUE WE.
-- �- HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: June 18, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Amendment to Zoning Ordinance #464 Section 6 :06
Pursuant to Section 6.06, C1, of Zoning Ordinance No. 4640 the Hutchinson
Planning Commission is hereby submitting its findings of fact and recom-
mendation with respect to the aforementioned request for an amendment to the
Zoning Ordinance.
HISTORY
Over the course of several meetings, the Planning Commission has studied
amending the Zoning Ordinance regarding a site plan requirement for a
rezoning request. A public hearing was set for Tuesday, June 18, 1985, at
the regular meeting to consider the following amendment:
SECTION 6 :06 AMENDMENTS B. INITIATION. Proposed changes or amendments may
be initiated by the City Council, by the Zoning Board of Appeals, by the
Planning Commission or by any one or more owners of real estate in the
City. area to be affected by the changes or amendments or by the
owner of an enforceable option to purchase property in the area affected
by the changes or amendments.
SECTION 6 :06 AMENDMENTS C. PROCEDURE 2,(C)(5) A map, drawn to scale,
clearly showing the property to be reclassified, sad , its
present zonin4 classification sad existing uses. , its
initial use under the proposed reclassification and a preliminary
building and site development plan.
At the hearing, there was no one present who objected to the amendment as
proposed.
FINDINGS OF FACT
1. All procedural requirements for amendments to the zoning ordinance
have been complied with.
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2. Notice was published in the Hutchinson Leader on Thursday, June 6,
1985.
3. The proposal was deemed to be appropriate and in the best interest of to
the City.
RECOMMENDATION
It is the recommendation of the Planning Commission that the afore-
mentioned request for an amendment to Zoning Ordinance #464 be approved.
Respectfully submitted,
Roland Ebento Chairman
Hutchinson Planning Commisson
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PUBLICATION NO.
ORDINANCE NO.
ORDINANCE AMENDING SECTION 6.06 OF THE HUTCHINSON
ZONING ORDINANCES, ENTITLED "AMENDMENTS"
THE CITY OF HUTCHINSON DOES ORDAIN:
SECTION 1. Section 6.06 B of the Hutchinson Zoning
Ordinances entitled "Initiation" is hereby amended to read
as follows:
B. Initiation. Proposed changes or amendments may
be initiated by the City Council, by the Zoning
Board of Appeals, by the Planning Commission or
by any one or more owners of real estate in the
Gityv area to be affected by the changes or
amendments or by the owner of an enforceable
option to purchase property in the area affected
by the changes or amendments.
SECTION 2. Section 6.06 C 2(c)(5) is hereby amended
to read as follows:
(5) A map, drawn to scale, clearly showing the
property proposed to be reclassified aa4 ,
its present zoning classification, and existing
uses*, its initial use under the proposed
reclassification and a preliminary building
and site development plan.
SECTION 3. This ordinance shall take effect upon its
passage and publication.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON this
day of 1985.
ATTEST:
Gary D. Plotz, City Clerk
Robert H. Stearns, Mayor
(612) 587 -5151
JWJHUTCHINSON, /T Y OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
M E M O R A N D U M
DATE: June 19, 1985
T0: Mayor and City Council
FROM: Planning Commission
SUBJECT: HAVTI Conditional Use Permit
------------------------ - - - - --
The Planning Commission recommends that the Conditional Use
Permit to allow the two existing portable training units at
the Hutchinson A.V.T.I. be continued for a period of one year,
at which time it will be reviewed again.
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(612) 587 -5151
f/!/Tl�f/' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHlNSON, MINN. 55350
M E M O R A N D U M
DATE: June 19. 1985
FROM: Planning_ �owipeigp— — — — — — — — — —
SUBJECT: — George Herbert Sketch2LaU_ JyUhtU- Urg_ %tle- radius)_ — —
It is the recommendation of the Planning Commission that
the aforementioned sketch plan be rejected.
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MINUTES
HUTCHINSON PLANNING COMMISSION
TUESDAY, JUNE 18, 1985
1. CALL TO ORDER
FpR YOUR uVF
The regular meeting of the Hutchinson Planning Commission was called
to order by Chairman Roland Ebent at 7:30 p.m., with the following
members present: Marlin Torgerson, Shu -Mei Hwang (7 :45 p.m.),Don
Erickson, Tom Lyke and Chairman Ebent. Members absent: Larry Romo
and Elsa Young. Also present: City Administrator Gary Plotz,
Director of Engineering Marlow Priebe and City Attorney James
Schaefer.
2. MINUTES
The minutes of the regular meeting, dated.Tueday, May 21, 1985, were
approved as presented upon a motion by Mr. Erickson. Seconded by Mr.
Torgerson, the motion carried unanimously.
3. PUBLIC HEARINGS
(a) CONSIDERATION OF VARIANCE REQUEST SUBMITTED BY BRICE WAGNER
Chairman Ebent opened the hearing at 7:38 p.m. with the reading
of publication #3420 as published in the Hutchinson Leader on
Thursday, June 6, 1985. The request is for a 316n variance to
allow the construction of a 20' by 24' garage on the property
located at 667 Hassan Street South 216" from the sideyard
property line.
Mr. Wagner was present to state that he would like to change the
request to a 24' by 24' attached garage which would require a
216" variance. Discussion followed. It was determined that a
20' wide garage would meet the setback requirement but would not
allow the existing door into the house from the garage to be
opened when the vehicles were in the garage. Mr. Wagner also
stated that 241 would allow him to put a door in the front of the
garage so he wouldn't have to open the garage door to get into
the garage. It was the consensus of the Planning Commission that
22' would allow room for the door into the house to be opened,
provide Mr. Wagner a double garage, and room for a small front
door into the garage or a side door could be built.
There was no one present who objected to the request. Mr. Wagner
stated that he had spoken to his neighbor and he had no
objections to the request.
After discussion, Mr. Torgerson made a motion to close the hear-
ing at 7:50 p.m. Seconded by Dr. Lyke, the motion carried
unanimously. Dr. Lyke made a motion to recommend to City Council
approval of a 6" variance to make it possible to enter the garage
from the house due to placement of existing house door. Seconded
by Mr. Torgerson, the motion carried unanimously.
PLANNING COMMISSION MINUTES /J7NE
(b) CONSIDERATION OF REZONING REQUEST SUBMITTED BY JEFF HAAG
Chairman Ebent opened the hearing at 7:55 p.m. with the reading
of publication #3421 as published in the Hutchinson Leader on
Thursday, June 6, 1985. The request is to rezone property
located at 876 Dale Street South from R -2 to R -3 (Multiple Family
Residence District) for the purpose of allowing an existing
.building, previously granted a conditional use permit to be built
as a condominium, to be used as rental property.
Mr. Jeff Haag, previous owner of the property, explained that
selling the units as condominiums as planned had not proved
feasible, so the units had been rented out. He later sold the
building as rental property, unaware that he the property was not
zoned properly. Now he was requesting that the property be
rezoned so that the building could continue to be rented out.
Staff had recommended that the rezoning be approved, as R -3 is an
extension of existing zoning (across the street), and the
site has been used as rental property with no objection from the
neighborhood. There was no one present who objected to the
request.
Mr. Torgerson made a motion to close the hearing at 8 :00 p.m.
Seconded by Mr. Erickson, the motion carried unanimously. Mr.
Torgerson made a motion to recommend to City Council approval of
the rezoning as requested. Seconded by Mr. Hwang, the motion •
carried unanimously.
(c) CONSIDERATION OF REZONING REQUEST AS SUBMITTED BY RETIREMENT
LIVING COMMUNITIES
Chairman Ebent opened the hearing at 8:01 p.m. with the reading
of publication #3423 as published in the Hutchinson Leader on
Thursday, June 6, 1985. The request is by the prospective owner
to rezone property located east of the Hutchinson Community
Hospital between Century Ave. and an extension of Freemont Ave. from
R -2 and C -4 to R -3 (Multiple Family Residence District.)
Mr. Newell Weed of Retirement Living Communities was present to
explain that they have received approval of an option to purchase
the 4.5 acres of property described above for the purpose of
constructing a 38 -unit (approximate) condominium. The units are
to be sold to persons who are 55 and older. Before they
can proceed with the project, they would like to rezone the
property to allow the multiple family dwelling. It is contiguous
to R -3 on the northwest corner, R -2 to the east and C -4 to the
south.
t
Mr. Weed presented aerial photographs of the area to be
rezoned as well as a photograph of a similar project done at
Alexandria. He noted there were also similar projects done at
Northfield, Albert Lea and Austin. He stated that they
felt there was a need in Hutchinson for this type of project.
E
?LANi1I ?IG 1,0n4ISSION PIINUTES /JUNE i8, 1937
He described the type of structure proposed as well .. :ae plans
for landscaping the area. He stated they (R.L.C.) had spoken to
various neighbors living on Bradford Street and stated their
intention to work closely with them to come up with a
berm /landscaping plan that would be suitable to them. Mr.
Lawrence Olson of 1076 Bradford stated that the neighborhood had
had several meetings with Mr. Newell and that they were in favor
of the project as proposed. Their concern was what would happen
.to the rezoned area in the event that the project failed. Mr.
Weed stated that their option to purchase was contingent upon
their proceeding with this project as proposed and he would
recommend that the rezoning have a similar condition.
Entrance to the development would be from Freemont Avenue for
visitors. Entrance to garages owned by the residents would be
from Century Ave. There was discussion of what might be done
with Freemont Ave. This proposals calls for a cul de sac to be
put on the end of it; however, Director Priebe stated that there
are other options that should be studied.
In response to questions, Mr. Weed stated that upon approval of
the rezoning, their firm would market the project and hope to
have enough units sold to secure financing (50% or less of the
units sold) to begin construction in September.
Discussion of whether or not it was necessary to rezone the
property followed. Director Priebe stated that a conditional use
permit to allow a Planned Unit Development might be required for
a development of this type which would make rezoning unnecessary.
City Attorney Schaefer was asked to check into this possibility
before the next City Council meeting.
Mr. Erickson made a motion to close the hearing at 8 :55 p.m.
Seconded by Mr. Torgerson, the motion carried unanimously. Mr.
Torgerson made a motion to recommend approval of "conditional"
rezoning to R -3, upon the firm excercising their option to buy the
property, with a six month limitation. Seconded by Mr. Hwang, the
motion carried unanimously. If the option is not exercised, the
property would go back to its former zoning.
(d) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE 464 SECTION 6.06
REGARDING SITE PLAN REQUIREMENT FOR REZONING
Chairman Ebent opened the hearing at 8 :58 p.m. with the reading
of publication #3422 as published in the Hutchinson Leader on
Thursday, June 6, 1985. The proposed amendment is as follows:
SECTION 6 :06 AMENDMENTS B. INITIATION. Proposed changes or
amendments may be initiated by the City Council, by the Zoning
Board of #ppeals, by the Planning Commission or by any one or
more owners of real estate in the City. area to be affected
by the changes or amendments or by the owner of an enforceable
option to purchase property in the area affected by the change
or amendments.
t�]
SE: '='?_7 ; :JS AMENDMENTS C. PROCEDURE 2,(C)(5) A map, drawn to
scale, clearly snowing the property to be reclassified, and , its
present zoning classification, and existing uses -, its
initial use under the proposed reclassification and a preliminary
There was no one present who objected to the amendment as
proposed. Mr. Erickson made a motion to close the hearing at
9:00 p.m. Seconded by Mr. Torgerson, the motion carried
unanimously. Mr. Torgerson made a motion to recommend to City
Council approval of the amendment as proposed. Seconded by Mr.
Hwang, the motion carried unanimously.
4. OLD BUSINESS
(a) CONTINUE REVIEW OF SUBDIVISION ORDINANCE
Postponed until July 16 meeting. Add Section 4 for review at
that time.
5. NEW BUSINESS
(a) REVIEW OF CONDITIONAL USE PERMIT GRANTED TO HAVTI APRIL 249 1984
Chairman Ebent stated that the conditional use permit granted to
HAVTI for the purpose of using portable training units at the
school site was to be reveiwed.
City Administrator Plotz explained that staff's question was what
the school's future plans were for changing from the "temporary"
units to a permanent building. Mr. Warren Macemon, Director of
the Hutchinson A.V.T.I responded that they hope to use the
portable training units for some time. They have had a request
into the state to expand their facilities with a permanent
structure for these programs since 19789 but their position on
the State priority list changes from year to year. Mr. Maeemon
further stated that there have not been any negative comment
regarding the units directed to them.
After discussion, Mr. Torgerson made a motion to renew the
conditional use permit for another year. Seconded by Mr.
Erickson, the motion carried unanimously.
(b) CONSIDERATION OF RENEWING CONDITIONAL USE PERMIT FOR HUTCH AGRI-
TECH
Mr. Mark Mortenson was present to state that Hutch Agri -Tech
had been granted a conditional use permit to expand their
building located at 15 Monroe St., which is located in an IC -1.
They were unable to go ahead with the expansion at that time and
would like, to renew the permit. He presented to the Planning
Commission a revised plan in which the size of the building was
reduced to 48' by 70' with three loading docks on the west end of
the new addition.
9
4
PLANNING CongISSII,'I :'INII ES /.TUNS 1.3 ' r
After reviewing the proposed revisions, Director Priebe noted
that a variance would be necessary for the loading docks as
proposed because the ordinance requires 651. It was suggested
that the addition be moved as close as possible to the property
line on the east to reduce the amount of variance required.
After discussion, it was the consensus of the Planning Commission
that Mr. Mortenson apply for a variance and that they would
consider renewal of the conditional use permit at that time.
t
(c) CONSIDERATION OF GEORGE HERBERT SKETCH PLAN (WITHIN TWO MILE
RADIUS)
Mr. George Herbert was present to ask the Planning Commission to
consider the sketch plan that he was proposing to the County.
The City had not received any comment from the township regarding
the sketch plan as required until the 17th of June which did not
allow enough time for staff review and it being included in the
packet materials.
The Planning Commission reviewed the map of the sketch plan.
There was discussion of the width of a proposed road not meeting
city requirements. There was also discussion about it being
possibly commercial or residential. It was the consensus of the
Commission that it should be reviewed at the next meeting when
there had been more time to study the plan. Mr. Herbert
. responded that he did not want any more delays.
Mr. Erickson made a motion to recommend that the Sketch Plan be
denied. Seconded by Mr. Hwang, the motion carried unanimously.
(d) PRESENTATION OF PROPOSED LOT SPLIT - MR. RICHARD MARTIN
Mr. Richard Martin of 1235 McDonald Drive was present to ask
about procedures and the Planning Commission's reaction to split-
ting a lot in the Shady Ridge area.
After discussion, Mr. Martin was directed to meet with staff to
discuss his options and then bring his proposal to the next
Planning Commission meeting.
(e) PRESENTATION OF PROPOSED GARAGE ADDITION BY GAIL PLAISANCE
Mr. Gail Plaisance, presented a plan for an attached 25' by 24'
garage 4' from the rear property line on property located at 509
Linden Avenue. This proposal would require a 21' variance. Mr.
Plaisance explained that as the house was built on a corner lot,
it was actpally facing the sideyard. He felt he had no other
option for placement of the garage and that it would be more
attractive and functional if attached.
. Discussion followed. It was noted that a detached single car
garage could be built without a variance. Mr. Plaisance further
proposed moving an existing deck to the rear of the house, which
5
Sr "T - *- +,AT7ST_ODT :MINUTES /JUNE 189 198;
also would require a variance.
Mr. Hwang stated that under usual circumstances, the west
property line would be a sideyard line and only 6' would be
required. Treating both lines as sideyards might be a way to
consider this request.
Mr. Plaisance was directed to talk to staff about various
.options. If a variance was still required, he should then make
application for the July 16 meeting.
6. tIDJOURNMENT
There being no further business, Mr. Torgerson made a motion to
adjourn the meeting. Seconded by Mr. Hwang, the motion carried
unanimously and the meeting was adjourned at 10:00 p.m.
6
D. A. Tange Company
WSUPOAM CONSMTMIG SERUM
if A.TMC*,ac
297 Dakota St.
Le Sueur, MN 56058
Date: 'June 19, 1985
To: Members of City Council
City of Hutchinson
Minnesota
From: Dwight A. Tange CIC
President
D. A. Tange Company
Subject: Recommendation regarding Workers' Compensation Renewal
Effective 7/1/85.
I'm writing to give you my recommendation regarding your
Workers' Compensation coverage for the upcoming year. You
carried your Workers' Compensation last year with the Home
Insurance Company and Home Insurance Company has indicated that
they do not desire to renew the policy. This works to your
benefit as your insurance agent has been able to determine that
with Home Insurance Company's changes in pricing on Workers'
Compensation from Municipalities, your premium would probably
have risen from its current $162,551 level to something in excess
of $400,000.00. The alternative which I am now recommending is
that the City obtain their Workers' Compensation coverages
through the League of Minnesota Cities Insurance Trust, Worker's
Compensation Division.
Attached and marked as Exhibit A is a breakdown for the
City, the Hospital, Nursing Home and the Municipal Utility of
last years Worker's Compensation premium and this years Workers'
Compensation premium showing both the current experience
modification factor .89 and the new experience modification
factor effective 7/1/85 of 1.97. As you can see the premiums
have increased $26,704.90 due to rate increases and /or increases
in the amount of payroll upon which the premiums were based. The
other $25,896.99 increase is solely due to an increase to your
experience modification factor from the current .89 to the new
1.97. We are not in a position to control your experience
modification factor or negotiate it other than to look for ways
in the coming years to reduce Worker's Compensation losses as
much as possible.
The League ok Minnesota Cities Insurance Trust offered two
different plans for your consideration. The first is a plan
whereby you pay a set premium amount of $155,961 and participate
in excess surplus of the Trust along with the other Cities with
the program. The method of calculation of return to you in the
form of a dividend is derived by taking one third of the amount
of surplus and declaring a dividend based on the experience of
all the Cities in the Trust. The other two thirds of any surplus
City of Hutchinson
Page 2
would be-shared out among the Cities participating according to
their own loss experience. The alternate program proposed by the
League of Minnesota Cities is a retrospectively rated plan
whereby you pay $155, 061 in the beginning of the year and an
adjustment to that premium would be made either up or down based
on your loss experience after the year is over with. Attached
and marked as Exhibit B is an illustration of how this program
would work at assumed levels of loss ranging from $10,000 to
$175,000 in incurred claims. Incurred claims is defined as
dollars paid out for Workers' Compensation losses plus reserves
established for anticipated liability for claims occurring during
the policy year. The second set of numbers in Exhibit B shows
the various hypothetical loss level amounts and the difference
between the two plans. As you can see, for a loss level up to
something just under $100,000, you would be better off in the
retrospectively rated plan. Above $100,000 in losses you would
be better off in the guaranteed plan. The maximum additional out
of pocket cost of $86,986 over and above the formerly discussed
guaranteed plan. Further, if you examine the third set of
numbers where I have used an assumption that in the guaranteed
plan you may participate in a hypothetical 20% trust dividend;
using this additional assumption, the third set of numbers
illustrates that the potential of dollar savings in the
retrospectively rated plan versus the guaranteed plan is
reduced. With this added assumption of a 20% dividend under the
guaranteed program, you can see by examining the third set of
figures in Exhibit B that the retrospectively rated plan would be
cheaper providing your losses do not exceed approximately
$660000. If your losses were greater than $66,000 there could be
a difference in total cost to the City of up to a maximum
additional cost of about $117,000.
Clearly, I think the City needs to look at the possibility
of rating based on loss experience in order to reduce premiums
but I feel that at this point in time it may be better for the
City to accept the plan with the guaranteed premium and no
potential for penalty which was the first plan discussed in this
memorandum. By doing this the uncertainty of an additional
$87,000 in cost to the City, is eliminated and in light of the
other premium increases that the City has to bear at this time, I
believe the conservative approach would be the best approach. In
future years it may be wise for the City to look at a plan such
as the retrospectively rated program shown but to do so after the
City has had an opportunity to install more sophisticated
programs aimed at reducing Workers' Compensation losses.
i
EXHIBIT A
City of Hutchinson
Workers' Compensation
Renewal Recommendation
$26,704 increase due to Rate and /or Payroll increases.
$25,806 increase due to increase in Experience Modification factor which is based
on City of Hutchinson's Loss Experience from 7 -1 -81 to 7 -1 -84.
0
Last Year
This Year
7 -1 -85 to 7 -1 -86
7 -1 -84 to
New Exp Mod
Old Exp Mod.
Entity
7 -1 -85
of 1.07
of .89
City
32,224
54,049
45,054
Hospital
23,888
31,231
26,033
Nursing Home
28,214
369338
30,291
Municiple Utility
18,225
33,443
27,877
TOTALS
102,551
155,061
129,255
$26,704 increase due to Rate and /or Payroll increases.
$25,806 increase due to increase in Experience Modification factor which is based
on City of Hutchinson's Loss Experience from 7 -1 -81 to 7 -1 -84.
0
EXHIBIT B
City of Hutchinson
Workers' Compensation
Retrospectively Rated
Alternate Plan
Minimum Premium of 51,687
Maximum Premium of 242,047
Maximum Penalty Premium at Risk - 86,986
Maximum Potential Savings of - 103,374
Hypothetical Example
(Losses X Loss Conversion Factor) + BASIC - Final Premium
( 10,000 X 1.10) + 51,687 - 62,687
( 25,000 X 1.10) + 51,687 - 79,187
( 50,000 X 1.10) + 51,687 - 106,687
( 759000 X 1.10) + 51,687 - 134,187
(100,000 X 1.10) + 51,687 = 161,687
(125,000 X 1.10) + 51,687 = 189,187
(150,000 X 1.10) + 51,687 = 216,687
(175,000 X 1.10) + 51,687 - 242,047 (Maximum)
0
Continued
. Amount of
Incurred Losses
$ 10,000
25,000
50,000
75,000
100,000
125,000
150,000
175,000
•
Amount of
Incurred Losses
$ 10,000
25,000
50,000
75,000
100,000
125,000
150,000
175,000
Guaranteed
Premium
$155,061
155,061
155,061
155,061
155,061
155,061
155,061
155,061
EXHIBIT B
Retro
Premium
$ 62,687
79,187
106,687
134,187
161,687
189,187
216,687
242,047(max)
Assumption 20% Trust Dividend
Guaranteed
Premium w /20%
Retro
Div. Assumption
Premium
$124,049
$ 62,687
124,049
79,187
124,049
1069687
124,049
134,187
124,049
161,687
124,049
189,187
124,049
216,687
124,049
242,047(max)
Savings or
in Premium
$ 92,374
75,874
48,374
20,874
Savings or
in Premium
$ 61,362
44,862
17,362
Additional
Premium
$
6,626
34,126
61,626
86,986
Additional
Premium
10,138
37,638
65,138
92,638
117,998
(612) 587.5151
HarcH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
_ - HUTCHlNSON, MINN . 55350
M E M O
DATE: June 20, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Closed Circuit TV
Sanitary Sewer Mains
C.E.D. will be in Hutchinson in late July to televise some lines in
connection with our new wastewater plant study and design:
We have budgeted for TV check of some of our mains this year. I would
recommend we have them do the work. we anticipate we would view
18,000 feet at a cost of $0.40 per foot for a total cost of $7,200.00.
I have contacted other firms relative to cost per foot and they range
from $0.40 to $0.60..
MVP /pv
cc: Ralph Neumann
Randy DeVries
0
Marlow V. Priebe
Director of Engineering
(612) 587 -5151
F CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: June 21, 1985
TO: Mayor and City Council
------------------------ - - - - --
FROM: Kempeth B. Merrill, Finance Director
------------------------ - - - - --
SUBJECT: G & K Service Contract
A rental agreement with G & K services for our employees clothing rental
is up for renewal. Rates remain the same as the past year.
There have been no complaints or problems with the vendor, and it would
be requested the agreement be approved.
/ms
0
320 SMITH AVENUE
MONTEVIDEO. MN 56265.1230
612.269 -5557
SERVICE AGREEMENT 1-31010-116
THIS IS AN AGREEMENT between &49: - f C2 rTAW omef') and G&K SERVICES. INC. C'SuppRsr )
for the service described heroin on the semis and staled below and on the reverse aide es d wo gh fury sat forth on this aide:
1. Agreearem: to Supply. Supplier sprees lo supply and Cu scorner apses to accept elusively from Supple; during the term d WsApeamant and any aaterricrn or renewals
hhersof, all of CuftonWe requirements for the types of merchandise, equipment and services listed below at the prices time stated N Customer requem additional trnanur or
typesofrnerohrKgmequipmentaswims, suchadditwWmerdaxregs qunprrwaorswvimoartbecavaedbythbAgrserwh tendwdibasubimlothetm.. andconditbns
set forth Main.
2 P, The prices and pntkq nurtfhod for iterra rssed aerated below Mkhirw m or flat rats charges we based upon exal Inventory' rnstered and are srrlhjact n change if
i wer" Ineraeses or decreases. However; a decrease in the number of Customer's as ploys will not dauesw the weekly, service charge unless an employee terrnirntes his
employment and customer returns the full raarhber of garments inward so him.
3 Suppiau•'sQuranba Supplier gueartWSt oItwill: —
a. Repair/Raplsce and return to Customer, on the next scheduled delivery day, garments identified by Customer, in need of repair,
b. Return rnerchandfae in a useable condition;
a Return merchandise picked up for cleaning the following scheduled dellmy day, and
d. Deliver In two weals additbnal users requesft standard size and color received on a regular dethrery day.
C Supplier fails m met the guarantees listed abovq Customer will be entitled to a credit equal to the weeklyclwge for the nonconforming Wm. Suppliers tolum to mea the above
guarantees will not entitle Customer to cancel this Agreement.
4. Effective Darts. This agreement takes effect as of the date of signing. The estimated due of i ntaration Is
,19 .
5. Price Increases. if Suppliers costa of rendering services Increase during the arm of NrsAgreement or any renewal hereof, the pricesof the services may be revised Supplier
will give Customer notice of such price changes by invoice or by statement or other written notice. Customer agrees to accept such price changes so long as the changes do not
represent an increase of more than % n the price of services being provided for any one yea period. H such price Increases do enceed % in any one year period
and Cusiorner decides riot to accept die chgngq Customer agreesw so notify Supplies If Cutortw so notifies Supphok Supplier may, t its sole opwi aidw adJ mf� prise kxxww
or cancel this Agreement.
6. Payment of Charges. Charges vvhll be due and payable in cash at time of delivery, a, if Customer's credit is approved by Supple; on the tenth day of the morel forowmV
delivery. Delinquent accounts we subject to automenc Cash On Delivery basis AN enou is riot paid when due will be subject to a service charge to be added thereto of one and
orwhalt percent (I Ht %) per month h8% annually) and paid in ful.
7. Term of Agreement This Agreement will continue and a data thirty-six W monde from the date of Installation (the "E pirstim Dtd'I. It will then be renewed submaticaly
for a period of one year uhiess written notice of non - renewal is given by either party to the otfw within sixty 150) days prior to the Expiration Data It Will continue to be renewed
automatically on a yearly basis unless sixty (60) days written notice of non•renewel is given prior to arty renewal deft
THE UNDERSIGNED CUSTOMER UNDERSTANDS AND ACCEPTS THE TERMS OF THE SERVICE AGREEMENT PRINTED ABOVE AND ON THE REVERSE.
.!./
XAccepted By
Title
Date (0 —IF- b` S
G Et K SERVICES, INC.
Accepted By
Title
(612) 587 -5151
37 WASHINGTON AVENUE WEST
�. HUTCHINSON, MINN. 55350
June 21, 1985
I
Division of Water Quality
Minnesota Pollution Control Agency
1935 West County Road B2
Roseville, Minnesota 55113 -2785
Attn: Mr. Gerald Canfield
RE: Hutchinson Industrial Pretreatment Program
Dear Mr. Canfield:
We thank you for giving us and our consultants the opportunity to meet with
you and your staff members on June 6 in regard to Hutchinson's industrial pre-
treatment program. We have met with 314 Company, Ty's Metal Finishing, Inc.,
and Hutchinson Technology, Inc. on June 20 and they generally agreed to work
within the MPCA guidelines for establishing local industrial effluent limits
for non - compatible pollutants (metals and cyanids).
Therefore, we are submitting the following information by the July 1, 1985
deadline as required by the MPCA in order to receive an approvable status for
the facilities plan and receive the advanced allowance funding for design on
schedule:
1. A copy of the MPCA recommended revisions to the draft industrial
wastewater pretreatment ordinance is enclosed as attachment A.
The ordinance revisions include the new pollutant limits as recom-
mended by MPCA during our June 6 meeting. Mass limits will be as-
signed' to the major industries contributing the non - compatible
pollutants in the wastewater discharge permits. These ordinance
revisions will be incorporated into the draft industrial waste-
water pretreatment ordinance before it is adopted by the city.
2. Attachment B contains a schedule of events that we plan to use for
implementation of the municipal industrial pretreatment program.
3. The City otf Hutchinson agrees to MPCA's request to establish new
mass limits for the industries discharging process wastes contain -
ing metals and cyanids into the municipal sewage system. The total
pollutant amount contributed by the major industries will be limited
to the monthly average limitations for new sources of the metal fin-
ishing categorical standards as applied to the total average process
wastes containing the metals and cyanids.
- �6 1
Hr. Gerald Canfield
June 21, 1985
Page 2
4. The City of Hutchinson agrees to draft, negotiate, and sign agree -
ments with its major industries regarding the discharge of non -com-
patible pollutants into the municipal sewage system. The schedule
for performing this task is contained in attachment B.
5. The cost of administrating the industrial pretreatment program in-
curred by the city will be passed back to the industries that are
involved in the industrial pretreatment program.
We trust this information is complete for you to grant the City of Hutchinson
facilities plan an approvable status by July l,.and thus assure the city of
its step 2 advanced allowance- funding on schedule.
If you have any questions or need additional information, call me as soon as
possible so that we may do everything possible to keep this project and its
funding on schedule.
Sincerely,
CITY OF HUTCHINSON
Gary D. Plotz
City Administrator
GDP:ms
Encl.: Attachments A & B
cc: Gary Warren, CED /Donohue
Jim Hagley, CED /Donohue
0
0
n
ATTACHMENT )9
MPCA RECOMMENDED REVISIONS TO 4/82
DRAFT INDUSTRIAL WASTEWATER PRETREATMENT
ORDINANCE
Hutchinson, Minnesota
June 14, 1985
The following revisions ;are recommended to be made to the
I April, 1982, draft of the Industrial Wastewater Pretreatment
Ordinance:
1. Section 2.02.1 - Delete " ... 40CFR 403.7(a)(1)..." from the
third sentence and insert " ... 40CFR 403.7... ".
2. Section 2.02.1 - Delete from the fourth sentence "...403.7 -
(b)(2)(i- iv)..." and "...403.7(b)(1)(i)..." and insert in
both places " ... 40CFR 403.7... ".
3. Section 2.02.5 - Delete the first sentence and the pollutant
limitations and insert the following:
"No person shall discharge wastewater containing the
following substances on a monthly average in excess of
I the limits shown.herein: ,
. mg /1-beryllium
mg /1, cadmium
1.71 mg /L chromium (total)
2.07 mg/1-copper
0.65 mg /l cyanide
0.43 mg /l lead
i 2.38 mg /1 nickel
1.48 mg /l zinc
4. Section 4.02 - Add the following sentences at the end of the
' first paragraph: 1
"These reports.'shall be submitted to the City Engineer
during the months of June and December, unless required
more frequently in the pretreatment standard or by the
City Engineer. The report shall indicate the nature and
concentration of pollutants in the effluent which are
limited by pretreatment standards and include a record
of all daily flows which during the reporting period
exceeded the average daily flow."
I
5. Section 4.04,- Delete from the third sentence "The City Engi-
neer shall..." and insert "The City Engineer, MPCA, and EPA
shall... ".
i P�lLto�S w,TH wAvritwA7 -M Q�S�rb4/2GF P�*IL1r+►TS conrra,n,,,v6
inRSS u�+,rs Fat T1tu,t PO" rANTS A" 1Ex,tn+ ?T Fromm
' T►t,t tC
6. Section 4.04 - Delete from the fourth sentence "...the City
Engineer will..." and insert "...the City'Engineer, MPCA; and
EPA will... ".
7. Section 4.05 - Add the following paragraph to the end of this
section:
"All records relating to compliance with pretreatment
standards shall be made available by the City Engineer
to officials of the EPA or MPCA upon request."
8. Section 4.08 - Add the following new section after Section
4.07:
"4.08 Final Compliance Date Revortina Requirements
Within 90 days following the date for final compliance
with applicable pretreatment standards or, in the case
of the commencement of a new discharge to the wastewater
disposal system, any user subject to pretreatment
standards and requirements. shall submit to the City
Engineer a report indicating the nature and concentra-
tion of all pollutants in the discharge from the regu-
lated process which are limited by pretreatment stand-
ards and requirements and the average and maximum daily
flow for these process units in the user's facility
which are limited by such pretreatment standards or
requirements. The report shall state whether the appli-
cable pretreatment standards or requirements are being
met on a consistent basis and, if not, what additional
operation and maintenance and /or pretreatment is neces-
sary to bring the facility into compliance with the
applicable pretreatment standards or requirements. This
statement shall be signed by the user, and certified to
by a qualified professional."
RP /HUTCHINSON /.AC1
INDUSTRIAL PRETREATMENT PROGRAM
IMPLEMENTATION SCHEDULE
HUTCHINSON, MINNESOTA
JUNE 20, 1985
COMPLETION
ITEMS DATE
Meet with industries regarding new MPCA limits June 20, 1985
Present program to City Council June 25, 1985
City submits letter and documents to MPCA June 28, 1985
Meet with industries regarding specific limits
and agreements July 15, 1985
Introduce ordinance to City Council July 31, 1985
Hold public hearing August 31, 1985
Industries and City sign agreements September 15, 1985
City Council adopts ordinance September 30, 1985
• City submits adopted ordinance and signed
agreements to MPCA October 15, 1985
Industries submit permit applications to City October 31, 1985
City issues permits to industries March 31, 1986
industries comply with limits in ordinance
and permits March 31, 1986
T /T /EC3
(612) 587 -5151
HUTCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MILAN. 55350
M E M O
DATE: June 24, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Assessment Roll No. 205
Project No. 85 -01 -24
Overlay Improvement
The following properties
should be removed from the roll due to previous
payment
for street with a wear
course:
Account Parcel
Total
No. Number
Name
Description Assessment
185 2185 -000
D.
& S. McGraw
Lot 13, Peterson's Subd.
$300.00
01- 116 -30 -09 -1070
189 2189 -000
M.
& B. Galles
Lot 17, Peterson's Subd.
$277.20
01- 116 -30 -10 -0480
275 2158 -000
D.
& S. Starrett Lot 9, Hanson's Addition
$270.00
01- 116 -30 -16 -0080
287 2170 -000
A.
Schuette
Lot 21, Hanson's Addition
$270.00
01- 116 -30 -16 -0200
Marlow V. Priebe
Director of Engineering
MVP /pv
r (612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
DATE: June 24, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Assessment Roll No. 152 -A
Off Street Parking
Arthur Benjamin
To finalize the assessment for Mr. Benjamin, as soon as possible, I recommend
a hearing for Assessment Roll No. 152 -A be held on July 23, 1985 at 8:00 P.M.
The Original Assessment on Roll No. 152 was $2,181.37, which included credit
• for 7 spaces in the amount of $1,227.68.
Roll No. 152 -A will be an assessment in the amount of $1,227.68.
MVP /pv
•
Marlow V. Priebe
Director of Engineering
•
•
F(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: June 24, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Lot 1, Block 2, Rolling Oaks Addition
I have been requested the cost to the City to provide service to the above -
referenced property.
Sanitary Sewer
$ 4,500
Watermain
4,500
Grading
1,600
Gravel Base
2,700
Curb and Gutter
3,400
Surfacing
7,700
Sub -Total
$24,400
City Cost
5,400
Total
$29,800
MVP /pv
Cost Per Front Foot is $62.00
Assessable Cost is $6,200
City Cost is $23,600
Marlow V. Priebe
Director of Engineering
REGULAR COUNCIL MEETING
June 25,
1985
WATER & SEWER FUND
Social Security
70.58
*Henry & Eva Kadelbach
6.90 acres land
$26,424.00
*Mrs. Gilbert Boldt
47.17 acres land
179,246.00
*Hutchinson Telephone Co
phone service
233.82
*State Treasurer
Social Security
405.49
*State Treasurer
PERA
244.44
American Legion Club
wasterwater mtg.
85.00
Boustead Electric
repairs
132.60
Consulting Eng. Diversified
eng.services
14,621.27
Dixie Petro Chem. Inc.
chemicals
1380.00
General Repair Service
repairs
327.27
Hazard Control INc.
supplies
18.79
Kaman Bearing
parts
323.49
Lakeland Eng. Equipment
part
136.87
Orvis Wahl
repairs
408.00
American Water Works Assn.
dues
19.00
Blue Cross Blue Shield
July med. ins.
1107.37
Canada Life Assurance Co.
July dental ins.
151.12
Feed Rite Controls Inc.
chemicals
15.33
Firemans Fund
July LTD ins.
47.68
Floor Care Supply
supplies
64.50
Logis
computer charges
442.13
Mn. Mutual Life Ins.
July life ins.
47.43
Mn. Valley Testing Lab.
testing
87.00
Nalco Chemical Co.
chemicals
7979.40
Gary Plotz
mn. pollution control meeting
36.49
Power Process Equipment
transmitter etc.
1235.42
Quality Control Equipment
equipment
2095.00
RCM
engineering services
1135.66
United Bldg. Centers
supplies
17.59
Water Products Co.
parts
14.54
State Treasurer
PERA
248.74
State Treasurer
SocialSecurity
412.61
Acton Construction Co.
ground resorivor
64,801.98
$ 303,946.03
CENTRAL GARAGE
*State Treasurer
PERA
$ 42.58
*State Treasurer
Social Security
70.58
Blue Cross Blue Shield
July med. ins.
174.60
Canada Life Assurance Soc.
July dental ins.
23.79
Dostal & Oleson Oil Co.
solvent
73.80
Firemans Fund ins.
July LTD ins.
6.60
Forbes Auto Store
side molding
14.50
Intl Hough Dresser
parts
365.03
Jerabek Machine Shop
iron
1.92
Mn. Mutual Life Ins.
July life ins.
6.51
State Treasurer
PERA
26.13
State Treasurer
Social security
43.35
• $ 849.39
-2-
GENERAL FUND
*Hutchinson Com. Video Network
franchise funds
$ 9291.50
.
*Hutchinson Telephone Co.
phone
2875.33
*Mn. State Treasurer
boat registration fees
154.00
*Mn. State Treasurer
snowmobile reg. fees
118.00
*State Treasurer
social security
3309.01
*State Treasurer
PERA
3967.35
*Commissioner of Revenue
arena sales tax
420.05
Greg Engwall
swimming refund
10.00
Brian Galles
t -ball instructor
87.60
Pat Hepner
swimming refund
10.00
Chris LAPointe
refunds
32.00
Quentin Larson
sidewalk inspection
20.09
Keith Leske
sign
410.00
Pat Mikulecky
league convention
43.04
Ruth Sullivan
tiny tots refund
12.00
Roberta Tabberson
3 noon lunches - Logis mtg.
11.94
Robyn Young
instruction fee
100.00
James Weckman
pumping gasoline
10.81
Alricks
4 garment bags
8.00
B $ F Investments
library rental
1200.00
Ben Franklin store
5 whistles
3.60
Figgie Acceptance Corp.
contract payment
25,396.10
Hahn Insulation
roof cooling coats
56.74
Laurie Carlson & Associates
parts
40.34
Mini Biff
portable units
600.00
Mn. Planning Assn.
membership dues
100.00
Mn. Twins
36 tickets
218.00
Natl Arbor Day Foundation
member dues
15.00
Public Documents Division
code books
28.50
Virginia Ledford Syn Reporters
deposition
122.70
Walking Billboards
tee shirts
117.02
Albinson
Mylar maps
51.12
Brinkman STudio
photo finish
7.10
Blue Cross Blue Shield
July medical ins.
11,533.02
Borchert Ingersoll Inc.
parts
56.91
Central Garage
april repair jobs
759.96
Coast to Coast
supplies
82.96
Chamber of Commerce
band concerts
1250.00
Carneys Warehouse
supplies
16.50
Copy Equipment Inc.
supplies
49.54
Charles Bailly $ Co.
1984 audit work
1360.00
Canada Life Assurance Co.
July dental ins.
1588.25
Don Streicher Guns
traffic cones $ charger
37.39
Co. REcorder
recording Use Permit
5.00
Co. Recorder
copy of sections of prop.
6.00
Erickson Oil Products
gasoline
7.32
Firemans Fund Ins. Co.
July LTD ins.
585.95
Farmers Elevator Assn.
lime
4.00
Floor Care Supply
supplies
190.01
George Field
fire marshall mtg.
8.00
Community Hospital
blood test,laundry & security door
227.22
•Hutch
Hutch Iron & Metal
iron
48.44
Hutch Mfg. Co.
tube
16.75
Hutch Telephone
motor vehicle phone
76.96
Hutch Utilities
street lites
771.22
Jahnkes Red Owl
supplies
12.81
-3-
•Jerabek Machine Shop
KDUZ
Kemske Oswald Pub.
Logis
Mn. Mutual Ins. Co.
MRSF
Meeker WashedSand $ Gravel
Mn. Rec. 4 Park Assn.
Marlow Priebe
McGarvey,Coffee Co.
Kenneth B. Merrill
Mankato Mobile Radio
Star Tribune
New Ulm Wholesale
Northland Beverages
Gary Plotz
Ruffridge Johnson Equipment
Shopko
Hazel Sitz
James Schaefer
R.H.STearns
Traf 0 Teria System
Town Kountry Tire
Warren Gorham $ Lamont
Wm. Mueller $ Sons
UBC
Brinkman Studio
John Bernhagen
CHamber of Commerce
ICMA retirement corp.
State Treasurer
State Treasurer
Radisson St. Paul
Fitzharris Athletic
Hutch Com. Dev. Corp.
Civil Air Patrol
tubing
co. Dev. enterprise program
pencils
computer charges
July life ins.
sanctioning fees
may charges
Job Notice.-Rec. director
League convention etc.
coffee
League and Logis meetings
repairs
Rec. director ad
4 cases cups
supplies
conference expenses
parts
supplies
conference expenses
june comp.
league meeting
keys
repairs
criminal law digest
street materials
supplies
airport photos
mileage & meetings
airport dedication program
contribution
PERA
Social Sec.
League conference rooms
incrediballs
3 lunches
meal for band members
BOND FUNDS
X981 Parking Bonds
1st State Bank Brownton;Carlson) contract payment
Library Const. Bonds
McNerney Industries Inc. est. #7
1980 Tax INcrement Debt. Service Fund
1984 Parking Improvement Funds permanent transfer
�J
$ 3.96
90.00
17.87
5923.43
487.94
20.00
87.02
35.00
22.53
53.60
73.94
673.70
82.50
50.00
59.60
308.99
29.50
11.96
107.20
962.50
131.20
3.39
12.50
36.40
2026.00
135.61
40.00
344.27
26.00
142.46
3773.67
2871.46
282.46
46.95
19.80
84.00
$-86,618.56
669.30
18,380.00
254,175.00
MUNICIPAL LIQUOR STORE
State Treasurer
•State Treasurer
State Treasurer
Jim Salske
Ed Phillips & Sons
Griggs Cooper & Co.
Quality Wine $ Spirits
Ed Phillips & Sons
Griggs Cooper $ Co.
Twin City Wine Co.
Quality Wine $ Spirts
Great Plains
J & B Painting
Commissioner of Revenue
Commissioner of Revenue
Griggs Cooper $ Co.
Ed Phillips $ Sons
Twin City Wine Co.
Quality Wine & spirits
it
•
Soc.
Sec
269.51
PERA
162.47
Soc.
Sec.
271.18
advertising concepts
159.50
wine
& liquor
1599.41
wine
$ liquor
2190.08
wine
$ liquor
1451.38
wine
$ liquor
1590.22
wine
$ liquor
1115.07
wine
$ liquor
1790.24
wine
& liquor
2831.88
hammer drill
250.00
siding stain $ labor
500.00
May sales tax
9489.42
June
tax advance
4744.71
wine
$ liquor
2245.68
wine
$ liquor
3217.85
wine
$ liquor
3637.37
wine
$ liquor
2050.99
$ 39,566.96
0
L11
� I
l
Y� O
June 18, 1985
Dear City Council members:
YOUR *0%4
We want to invite you to the weekly summer band concerts held Thursdays
in Library Square at seven p.m.
This tradition maintains a stable audience in the park as people enjoy our
beautiful City, and musical talents of performers.
The Hutchinson Area Chamber of Commerce is asking for one half of the
52500. allocated for Community Development. The cost of our bands this
summer will amount to $2300. A portion paid by local businesses in the
amount of $900. The Chamber of Commerce does the advertising and
promotion for the event, rental of facilities, and equipment needed to put
them together. We have had excellent help from City staff in putting these
events together.
The remaining portion of City funds will be used for advertising in the
Little Crow Lakes region guide. After paying for the band concerts this
leaves $1100 from City funds. An ad similar to the one purchased two
years ago will cost us $1625 this year, and it must run for two years. If
we do not buy the full page we will plan to allocate the funds back to the
City or put them into some other form of advertising promotion with your
guidance.
Break down of request:
$2500 from the City to the Chamber of Commerce for Community
Development with $1400 going to concerts, $1100 going to promotion of
Hutchinson in SMTA guide promoting local events.
Asking:
$ 1250 now with the balance in August to pay for concerts, and Hutchinson
promotion.
Respectfully,
Mark A. Myers
Executive Vice President
4
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(612) 587 -5151
JWHUTCHINSON, /TY OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
June 20, 1985
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: HAZEL SITZ, TRANSIT COORDINATOR
RE: HUTCHMOBILE SERVICE - AIRPORT DEDICATION
N UPON WMXM MJ SUMLY
FOIA7N AYC. NORf6�/�
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Hutchmobile service was
made available as requested
for the airport dedication.
Apparently the committee in
charge did little or no adver-
tising, other than notices
posted on bulletin boards at
Park Towers and Evergreen.
No passengers appeared at those
locations.
The bus took one group (4 people)
from downtown to the airport
and these people apparently
found another way back.
After two hours, I instructed
the driver to go off duty and
park the bus.
I believe if request is made
in the future for special use
of the Hutchmobile we need to
make sure that there is indeed
a need for it. This venture
simply resulted in unnecessary
cost to the city.
Respectfull QQ.
A�,
(612) 587 -5151
JWJt HU7CHINSON, /T Y OF HUTCHINSON
WASHINGTON AVENUE WEST
MINN. 55350
June 21, 1985
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: PERSONNEL
RE: SUMMER EMPLOYEES - FOR YOUR INFORMATION
Seasonal and part time employees added to staff in June:
Name & Address Job Title Rate
John Arlt, 612 2nd Ave SW, Hutch
Park Maint.
3.50
Denise Baumann, 615 5th Ave SW, Hutch
Swim Instr /Lifeguard
4.25
Sherae Baumgarten, R1, Hutch
P.T. Liq. Store Clerk
Grade I (4.58)
Beth Beytien, 555 3rd Ave SW, Hutch
Lifeguard /Instructor
4.75
Lori Buechele, 535 Larson, Hutch
Tiny Tots
4.00
Jane Duehn, 864 Miller, Hutchinson
Park Maint.
3.50
Stephanie Esping, Woodbury, MN
Tiny Tots
4.00
Melissa Falling, 345 Erie, Hutch
T -ball
3.75
Karen Haggenmiller, 521 Kay St., HutdiTiny
Tots
3.75
Russell Jonas, 1055 Jorgenson, Hutch
Baseball
3.65
Kolly Jones, 610 Roberts Rd, Hutch
Tiny Tots
3.50
Sharon Krause, Cokato
Gymnastics Instr.
3.75
Matthew Larson, 425 Shady Ridge, Huth
Park Maint.
3.50
Jeffrey Luke, 630 Lakewood, Hutch
Park Maint.
3..65
Joanna Mahling, St. Cloud
T -Ball Supervisor
6.00
Timothy McGraw, 685 Linden, Hutch
T -ball
4.00
Jason Moehring, 845 Maple, Hutch
Swim Teacher
4.35
Tamie Moehring, 845 Maple, Hutch
Lifeguard /Instructor
4.75
Anthony Parsons, 530 Larson, Hutch
Baseball
3.75
Timothy parsons, 530 Larson, Hutch
Swim Teacher
4.25
Kristen Pellinen, 450 Glen No, Hutch
Playground /Concessions
3.75
Mark Wetterling, Rt 4, Hutchinson
Swim Teacher
4.00
Susan Wetterling, Rt 4, Hutchinson
Tiny Tots
3.50
Collin Zackrison, 44 -11th Ave, Hutch
Baseball
3.75
Troy* Sandin, Waseca
�
Tree Inspector (intern
8
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City AdMnistri&r
pt. Head Personnel Coordinator
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FOR YOUR INFORMATION
Pu
11�1�7 �-
X212223 a
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(612) 587 -5151
ly CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
June 19, 1985
Mayor Robert H. Stearns
and the Hutchinson City Council
RE: Parks and Recreation Department Head
Dear Councilmembers:
JUN 19
26
f pR YOUR 18F
MATjpN
A question has arisen concerning the propriety of the city
of Hutchinson rehiring Bruce Erickson as Head of the Parks
and Recreation Department without formally interviewing
other job applicants.
• Mr. Erickson requested a three -month leave of absence from
his position as Director of the Parks and Recreation Department.
During this time Mr. Erickson pursued employment in the
private sector. At the end of the three -month leave of absence
Mr. Erickson requested a brief extension prior to making a
decision on his return to city employment. At the end of that
extension Mr. Erickson submitted his resignation which was
accepted. The city then sought applications for the position
of Director of the Parks and Recreations Department by placing
advertisements for that position in various publications.
Prior to interviewing any other applicants, Mr. Erickson
contacted the city and requested to be reinstated: Based
upon Mr. Erickson's prior performance, his experience with
the job position and his familiarity with the plans,
specifications and construction needs of the new recreational
facility, Mr. Erickson was reinstated. No other job applicants
were actively considered or interviewed.
The position being filed is not the subject to the rules and
regulations of the Civil Service. The city has no labor
contract that governs its employment practices. There appears
to be no firm city policy which requires advertising for
employment positions and in the past the city has promoted
from within the, organization without advertising for employment.
I believe that the above paragraphs accurately outline the
factual situation. I provided that factual background to
10 the research department of the League of Minnesota Cities, the
Mayor Robert H. Stearns and .
the Hutchinson City Council
June 19, 1985
Page Two
Minnesota Department of Human Rights, the Federal Equal
Opportunity Commission and Assistant Attorney General
Michael Gallagher. All of these organizations or parties
agreed that if the city could point to a legitimate non-
discriminatory basis for the rehiring, there would appear
to be no violation of state or federal law or regulations
involved in reinstating Mr. Erickson.
If you have any questions concerning this matter, please feel
free to contact me directly.
Sincerely yours,
CITY OF HUTCHINSON
By/
�C
James Schaefer
Hutchinson City Attorney
JHS:dlp
0
0
A-Atf 0 FOR YOUR INFORMATION,
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MINUTES A PORN r10
BOARD OF REVIEW
JUNE 39 1985
The Board of Review for Equalization of Assessments met at 10 a.m.
on Monday, dune 3, 1985,to Bear property owners' requests concerning
real estate taxes.
Present were Mayor Robert Stearns, Alderman Pat Mikulecky, Alderman
Mike Carls, Alderman Marlin Torgerson, City Administrator Gary Plotz,
Assessor Brad Emans and Assessor Hal Kirchoff.
Mayor Stearns called the
meeting to
order and stated
that property
owners would be heard in
the order they signed up. Brad
Emans
provided general information about assessment procedures.
After all
were heard, the Board would consider each request and
make its decision.
Requests were considered
as follows:
Name & Address
Question
Decision
1. Clarence Kohls
Questioned
increase in
No change
545 Lynn Road
assessed value
(Parcel 363)
2. Delores Saar
Questioned
evaluation of
Reduce by $4200
(land)
Velvet Coach
back lot
(Parcel 2780)
3. Gerald Zimmerman
Questioned
value
No change
16 Century Avenue
(Parcel 4053)
4. Wesley Laffler
Questioned
value
Referred to Assessor
46 Grove Street
5. Vic Swanson
Questioned
value
No change
(Parcel 2803)
6. Milan & Selena Hoff
Questioned
value
No change
925 Church Street
(,Parcel 1617)
7. Paul Yerks
Questioned
value
No change
5th Avenue NW
(Parcel 626)
8. Dale Harbarth
Questioned
value
Reduce by $9700
(land)
Dale's Auto Sales
(Parcel 813)
9. Gordon Frank
Questioned
value
Reduce by $2500
(land)
154 4th Ave NE
(Parcel 804)
Q
15.
Jay Freeland
Questioned
value
No change
MINUTES
Hutch Iron & Metal
BOARD OF REVIEW
PAGE 2
(Parcel 3487)
16.
Bob Asp
Questioned
value
Name
and Address
Question
Hwy 7
Decision
10.
Lyndon Gernand
Questioned
value
Reduce by $2100
(land)
Lynrr s Auto Sales
Dick Smith
Questioned
value
No change
(Parcel 808)
Famith Properties
11.
Kay Voigt
Questioned
value
No change
Hwy 7 West
36249 3623)
(Parcel 833)
Norm Tulman
Questioned
value
Reduce by
12.
Dr. W. White
Questioned
value
No change
235 Lake
(Parcel 3532)
(Parcel 1325)
Paul Skarvan
Questioned
value
Reduce by
13.
Skip Quade
Questioned
value
Reduce by $5600
(land)
Quade's Store
(Parcel 2833)
(Parcel 3650)
Lucille Albrecht
Questioned
value
Reduce by
$149900
Skip Quade
Questioned
value
Reduce by $2900
(land)
Quade's Store
(Parcel 3651)
•
14.
Cheryl Dooley
Questioned
value
No change
Stoney Point rentals
.(Parcel 3216)
15.
Jay Freeland
Questioned
value
No change
Hutch Iron & Metal
(Parcel 3487)
16.
Bob Asp
Questioned
value
Reduce by
$5300 (building)
Hwy 7
(Parcel 2785)
17.
Dick Smith
Questioned
value
No change
Famith Properties
(Parcels 3625, 3626,
36249 3623)
18.
Norm Tulman
Questioned
value
Reduce by
$2500 (building)
Tulman's Store
(Parcel 3532)
19.
Paul Skarvan
Questioned
value
Reduce by
$7900
Shady Ridge Road
(Parcel 2833)
20.
Lucille Albrecht
Questioned
value
Reduce by
$149900
(Parcel 3564)
P
4-1
•
0
T
MINUTES
BOARD OF REVIEW
PAGE 3
Name
and Address
Question
Decision
21.
Larry Erickson
Questioned
value
No change
Rental duplex
(Parcel 2306)
22.
Alvin Exsted
Questioned
value
No change
Rental fourplex
(Parcel 1118)
23.
John Tapio
Questioned
value
No change
Hotel California
(Parcel 3006 -240)
24.
Lee K. Gruenhagen
Questioned
value
Reduce by $2000 (building)
(Parcel 3699)
25.
Reuben Kunerth
(Parcel 3359)
Questioned
value
No change
There was discussion of properties in flood plain. Motion was
made by Alderman Torgerson, seconded by Alderman Mikulecky and carried
unanimously that all flood plain properties in Hutchinson be reduced
in assessed value.
The Board of Review unanimously approved reduction of assessed values
on those properties where it was deemed appropriate. Final decision
in some instances depended on results of on -site review by assessors.
The Board of Review adjourned at 4 p.m.
hms
