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cp06-11-85 cHUTCH INSON
CITY
CALENDAR
WEEK OF
June TO Junes e 15
•
1985'
WEDNESDAY
-12-
NNE 12 -14 -- LEAGUE
SUNDAY MONDAY TUERAY
-9- -10- -11-
A104f , 10:30 A.M. - Open Bids at City
J Hall for 1985 Bondsi
1z
A=0000/ 7:30 P.M. - City Council Meeti
at City Hall
L
w
�'une lt,f5.Ib.l�'
THURSDAY
-13-
O F M I N N E S O T A C I
FRIDAY SATURDAY
-14- -15-
- - J A Y C E E W A T E R C A R N I V A L - -
I E S C O N F E R E N C E
AGENDA
• REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 119 1985
1. Call to Order - 7:30 P.M.
2. Invocation - Reverend Wesley Vagle
3. Consideration of Minutes - Regular Meeting of May 289 1985
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Building Official's Report - May 1985
2. Nursing Home Board Minutes dated April 22, 1985
3. Library Board Minutes dated June 3,1985
Action - Order report and minutes to be filed
(b) Consideration of Appointment of Linda Willmsen to Library Board
Action - Motion to ratify appointment
5. Public Hearin - 8 :00 P.M.
(a) Assessment Roll No. 203 - Project No. 85- 01 -36, Letting No. 9
Action - Motion to close hearing - Motion to reject - Motion to
approve assessment roll and award contract - Motion to waive read-
ings and adopt Resolutions No. 8051 and No. 8055
(b) Assessment Roll No. 204 - Project No. 85- 01 -38, Letting No. 10
Action - Motion to close hearing - Motion to reject - Motion to
approve assessment roll and award contract - Motion to waive read-
ings and adopt Resolutions No. 8052 and No. 8054
6. Coipmunications, Requests and Petitions
(a) Consideration of Status Reports By City Attorney:
1. Klockmann Property
2. Gutormson Property
3. Cameo Cleaners Sign
4. Storm Shelter Rules And Regulations
0 Action -
(b) Report from Police Station Building Committee
Action -
CITY COUNCIL AGENDA - JUNE 11v1985
(c) Report from Recreation Facility Building Committee On Wading Pool 0
Action -
(d) Consideration of Request for Use of Sidewalk for Sidewalk /Garage
Sale
Action - Motion to reject - Motion to approve request
(e) Consideration of Request for Police Secretary to Attend Seminar
June 14, 1985
Action - Motion to reject - Motion to approve
(f) Consideration of Complaint Concerning Stray Cats
Action -
7. Resolutions and Ordinances
(a) Ordinance No. 8/85 - Ordinance Adopting 1985 Minnesota State
Building Code
Action - Motion to reject - Motion to waive second reading and
adopt •
(b) Resolution No. 8056 - A Resolution Presentation of Plans And
Specifications To Hutchinson Utilities Commission
Action - Motion to reject - Motion to waive reading and adopt
(c) Resolution No. 8057 - Resolution of Appreciation for Bruce Ericson
Action - Motion to reject - Motion to waive reading and adopt
8. Unfinished Business
(a) Consideration of Recommendation from Hospital Board to Liquidate
Portion of Hospital Property On East for Condominium Development
(DEFERRED MAY 28, 1985)
Action- Motion to reject - Motion to approve sale of land
(b) Presentation by Attorney Ronald McGraw for Arthur Benjamin
Regarding Deed Instead of Easement for Property Along Nemitz
Building In Exchange for One Dedicated Parking Space
(DEFERRED MAY 28, 1985)
Action -
(c) Consideration of Authorization To Proceed On City Parking Lots •
Formerly Known As Wigen And Plowman Property (DEFERRED MAY 28)
Action - Motion to reject - Motion to authorize proceeding
CITY COUNCIL AGENDA - JUNE 11,1985
(d) Consideration of First State Federal Savings & Loan Association
• Purchasing 18 Foot Strip of Land On Plowman Parking Lot
(DEFERRED MAY 28, 1985)
Action -
(e) Review of Comprehensive Plan Map (DEFERRED MAY 289 1985)
Action -
(f) Consideration of Awarding Hid for 1985 Bonds (DEFERRED JUNE 119
1985)
Action - Motion to reject - Motion to approve and award bid
(g) Consideration of Flooding In Area of Fifth Avenue Southwest And
Grove Street South (DEFERRED APRIL 9, 1985)
Action -
(h) Consideration of Awarding Contract for Letting No. 6
(DEFERRED JANUARY 7, 1985)
Action - Motion to reject - Motion to approve awarding contract -
Motion to waive reading and adopt Resolution No. 8053
• 9. New Business
(a) Consideration of Commercial and Residential Refuse Rates for Junker
Sanitation
Action - Motion to reject - Motion to approve rate increases
(b) Consideration of Accepting Settlement from American Family
Insurance Group
Action - Motion to reject - Motion to approve settlement
(c) Consideration of Sale Proposal for Schimmel Property Or An Easement
Action -
(d) Consideration of River Bank Improvement
Action -
(e) Consideration of Fire Hydrant Relocation
Action - Motion to reject - Motion to approve
(f) Consideration of City Funding for T.H. 15 South, T.H. 22 and 7
• West, and T.H. 7 East
Action - Motion to reject - Motion to approve city funding
CITY COUNCIL AGENDA - JUNE 11,1985
(g) Consideration of Two -Way Alley Between Second Avenue And Third
Avenue On East Side of Main Street
Action -
(h) Consideration of Request to Place Barricades On City Sidewalks
During Excavation for New First State Federal Building
Action - Motion to reject - Motion to approve
(i) Consideration of Renewing Contract with D. A. Tange Company
Action - Motion to reject - Motion to approve contract
(j) Consideration of One Year Contract with D. A. Tange Company for
Ongoing Risk Management Services
Action - Motion to reject - Motion to approve contract
(k) Consideration of Engineer's Report for Improvement Project No.
86 -01
Action - Motion to reject - Motion to approve engineer's report
and set public hearing July 9, 1985 at 8:00 P.M. - Motion to
waive reading and adopt Resolution No. 8050
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments
(a) Verified Claims
Action - Motion to approve and authorize payment from appropriate
funds
12. Adjournment
•
•
•
MINUTES
• REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 28, 1985
1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol-
lowing were present: Alderman Mike Carls, Alderman John Mlinar (arrived
at 8 :32 P.M.), Alderman Marlin Torgerson, Alderman Pat Mikulecky, and
Mayor Robert H. Stearns. Also present: City Administrator Gary D.
Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James
Schaefer.
2. INVOCATION
In the absence of a pastor, there was a time of silent prayer.
3. MINUTES
The minutes of the special meeting of May 7, 1985, regular meeting of
May 14, 1985, joint City Council /County Board meeting of May 20, 1985
and Board of Review of May 22, 1985 were approved as distributed.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
. 1. FINANCIAL REPORT OF APRIL 1985
2. AIRPORT COMMISSION MINUTES DATED APRIL 30, 1985
3. HOSPITAL BOARD MINUTES DATED APRIL 169 1985
4. PARKS & RECREATION BOARD MINUTES DATED MAY 1, 1985
Mayor Stearns ordered the report and minutes to be filed.
(b) RESOLUTION NO. 8049 - RESOLUTION FOR PURCHASE
The motion was made by Alderman Carls, seconded by Alderman Tor-
gerson, to waive reading and adopt Resolution No. 8049. Motion
carried unanimously.
5. PUBLIC HEARING - 8 :00 P.M.
(a) CONSIDERATION OF WINE LICENSE FOR BRUCE SANTELMAN, OWNER OF COUNTRY
KITCHEN
The public hearing was called to order at 8 :00 P.M. by Mayor
Stearns.
No one was present to object to the issuance of a wine license to
• Bruce Santelman. Following discussion, the motion was made by Ald-
erman Carls to close the hearing at 8 :10 P.M. The motion was sec-
onded by Alderman Torgerson and unanimously carried.
1
CITY COUNCIL MINUTES
MAY 28, 1985
Alderman Torgerson moved to approve and issue a wine license to
Bruce Santelman at the established fee of $500. Alderman Carls
seconded the motion, and it carried unanimously.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN RETAIL ASSOCIATION
FOR CRAZY DAY ON JULY 214, 1985
Following discussion, it was moved by Alderman Carls, seconded by
Alderman Torgerson, to approve proposal No. 3 concerning no park-
ing on Main Street from 6 :00 A.M. to 5 :00 P.M. on July 24, 1985.
Motion unanimously carried.
(b) CONSIDERATION OF STATUS REPORTS BY CITY ATTORNEY:
1. SLOCKMANN PROPERTY
Mr. glockmann had contacted the City Attorney and stated he was
physically unable to clean up his property at this time. The City
Attorney had requested Mr. glockmann to submit a letter giving a
date when the property would be cleaned up. If not complied with,
he will be taken to court in two weeks. .
2. GUTORMSON PROPERTY
City Attorney Schaefer reported he had informed Tom Gutormson that
his rental property was not zoned for keeping all the autos he had
on the premises. It was his suggestion that in lieu of court ac-
tion, Mr. Gutormson give the City Council an acceptable date when
the cars would be either housed or removed to some other location.
After discussion, Alderman Torgerson moved that a court date of two
weeks from today be set and if the matter was resolved before that
time, the action be dropped. The motion was seconded by Alderman
Carls and carried unanimously.
The City Attorney stated that Mr. Gutormson intended to tear down
the old shed and build a new one. The motion was made by Alderman
Torgerson that the property owner be notified that there would be a
court date set in two weeks if the shed was not torn down prior to
that time. Alderman Carls seconded the motion, and it unanimously
carried.
3. CAMEO CLEANERS SIGN
It was reported this issue had been discussed at the May Planning
Commission meeting. The City Attorney had sent Pat Smith a letter
informing him to remove the sign. If not complied with, court ac-
tion would be in two weeks.
2
CITY COUNCIL MINUTES
MAY 28, 1985
4. STORM SHELTER RULES AND REGULATIONS
The City Attorney stated he could not find a State Statute regard-
ing shelters. However, mobile home parks with over 50 units should
have a manager available at all times in case of an emergency and a
posted plan for evacuation and /or safe keeping of residents during
the time of an emergency. Each mobile home park is required to
provide a community building. The Civil Defense Director and City
Attorney were planning to meet with the mobile home park owners
concerning an emergency plan.
(e) CONSIDERATION OF REQUEST FOR ATTENDANCE AT ANNUAL LEAGUE OF
MINNESOTA CITIES CONFERENCE JUNE 12 -14, 1985
Following discussion, the motion was made by Alderman Mlinar, sec-
onded by Alderman Carls, to approve attendance at the conference.
Motion unanimously carried.
(d) CONSIDERATION OF REQUEST FOR CITY ADMINISTRATOR AND COMMUNITY
DEVELOPMENT EXECUTIVE DIRECTOR TO ATTEND COMMUNITY DEVELOPMENT
WORKSHOP JUNE 6 -7, 1985
• After discussion, Alderman Mlinar moved to approve the request.
The motion was seconded by Alderman Carls and carried four to one,
with Alderman Mikulecky voting nay.
(e) CONSIDERATION OF REQUEST BY CITIZENS BANK & TRUST CO. TO PROVIDE
HAYRIDES DURING GRAND OPENING JUNE 11 1985
It was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to
approve the request. Motion carried unanimously.
(f) UPDATE BY INSURANCE CONSULTANT DWIGHT TANGE ON CITY/UTILITIES/
HOSPITAL /BURNS MANOR INSURANCES
Consultant Dwight Tange reported on the anticipated increases for
insurance rates. It was his recommendation to wait for a report
from Home Insurance before making a decision on insurance cover-
age.
(g) PRESENTATION BY RUFUS ALEXANDER REGARDING COMMUNICATION FROM
HUTCHINSON UTILITIES COMMISSION
Manager Rufus Alexander reported the Hutchinson Utilities planned
to bury all overhead electric lines in the community. He request-
ed the City Council to adopt a Resolution requiring every developer
of commercial property to provide plans and specifications to the
• Hutchinson Utilities Commission before a building permit was issued
by the city to allow for placement of underground facilities.
3
CITY COUNCIL MINUTES
MAY 289 1985
Following discussion, it was moved by Alderman Torgerson to approve
the request and order the preparation of a Resolution. The motion
was seconded by Alderman Mikulecky and unanimously carried.
(h) CONSIDERATION OF REQUEST FOR USE OF SIDEWALK DURING OPEN HOUSE OF
THE WINDOW SHOP
After discussion, Alderman Carls welcomed the new business to town
and moved to approve the request. Motion seconded by Alderman Mik-
ulecky and carried unanimously.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 7/85 - ORDINANCE AUTHORIZING SALE OF MUNICIPALLY
OWNED REAL PROPERTY LEGALLY DESCRIBED AS: LOT 119 BLOCK 39
SELCHOW- JORGENSON SUBDIVISION TO THE CITY OF HUTCHINSON
It was moved by Alderman Carls, seconded by Alderman Mikulecky, to
waive the second reading and adopt Ordinance No. 715. Motion car-
ried unanimously.
0
(b) RESOLUTION NO. 8041 - A RESOLUTION AUTHORIZING DIVISION OF A PIECE
OF PROPERTY INTO TWO SEPARATE PARCELS •
The motion was made by Alderman Mikulecky to waive reading and
adopt Resolution No. 8041. Alderman Torgerson seconded the mo-
tion, and it unanimously carried.
(c) RESOLUTION NO. 8042 - TRANSFERRING $20,000 FROM LIQUOR STORE TO
GENERAL FUND
Alderman Mlinar moved to waive reading and adopt Resolution No.
8042. The motion was seconded by Alderman Mikulecky and unani-
mously carried.
(d) ORDINANCE NO. 8/85 - ORDINANCE ADOPTING 1985 MINNESOTA STATE
BUILDING CODE
The motion was made by Alderman Carls, seconded by Alderman Miku-
lecky, to waive first reading and set second reading of Ordinance
No. 8/85 for June 119 1985. Motion carried unanimously.
(e) RESOLUTION NO. 8048 - RESOLUTION FOR FUNDING OF BURLINGTON
NORTHERN SPUR LINE IMPROVEMENTS
It was moved by Alderman Torgerson to waive reading and adopt
Resolution No. 8048. The motion was seconded by Alderman Mlinar
and unanimously carried. 0
4
is
CITY COUNCIL MINUTES
MAY 289 1985
8. UNFINISHED BUSINESS
(a) REPORT BY CITY ADMINISTRATOR ON COST FOR AIRPORT PROPERTY SURVEY
City Administrator Plotz reported he had contacted the State of
Minnesota and was informed the City of Hutchinson would need an
airport property survey of zone A. The estimated cost for the
certified survey would be $4,000 to $5,000 by Hansen Thorp Pel li-
nen & Olson.
Following discussion, Alderman Mikulecky moved to hire Hansen
Thorp Pellinen & Olson to survey zone A as described. Motion sec-
onded by Alderman Mlinar and unanimously carried.
(b) PRESENTATION BY ATTORNEY RONALD MCGRAW FOR ARTHUR BENJAMIN
REGARDING DEED INSTEAD OF EASEMENT FOR PROPERTY ALONG NEMITZ
BUILDING IN EXCHANGE FOR ONE DEDICATED PARKING SPACE
(DEFERRED MAY 14, 1985)
Attorney Ronald McGraw suggested that a lease be drawn up instead
of an easement for the property along the Nemitz building. He
will prepare the proper wording and present it to the Council at a
• later meeting.
(c) CONSIDERATION OF COMPLAINT REGARDING PUBLIC NUISANCE PROPERTY
(DEFERRED MAY 14, 1985)
The motion was made by Alderman Carls, seconded by Alderman
Mlinar, to defer action. Motion carried unanimously.
(d) CONSIDERATION OF AUTHORIZATION TO PROCEED ON CITY PARKING LOTS
FORMERLY KNOWN AS WIGEN PROPERTY AND PLOWMAN PROPERTY
(DEFERRED MAY 14, 1985)
Director of Engineering Marlow Priebe presented a report on the
two city parking lots. No action was taken and the item was de-
ferred to the next Council meeting.
(e) CONSIDERATION OF AWARDING BID FOR 1985 TREE STUMP REMOVAL
(DEFERRED APRIL 30, 1985)
After discussion, Alderman Mikulecky moved to award the bid for
1985 tree stump removal to Crystal Tree Service at $1.35 per di-
ameter inch. Motion seconded by Alderman Mlinar and unanimously
carried.
9. NEW BUSINESS
• (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
5
CITY COUNCIL MINUTES
MAY 28, 1985
It was moved by Alderman Torgerson,
lecky, to authorize discontinuation
unless other arrangements had been
mously.
seconded by Alderman Miku-
of service on June 1, 19859
made. Motion carried unani-
(b) CONSIDERATION OF FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION
PURCHASING 18 FOOT STRIP OF LAND ON PLOWMAN PARKING LOT
President Donald A. Glas offered $3,000 from First State Federal
Savings & Loan Association to purchase the 18 foot strip of unim-
proved land on the Plowman parking lot which would become a part
of the parking lot for their new building. Following discussion,
it was moved by Alderman Mlinar to postpone action and obtain
other options for the next Council meeting. Alderman Carls sec-
onded the motion, and it unanimously carried.
(e) CONSIDERATION OF ADDITIVE ON SIDING AT LIQUOR STORE
After discussion, the motion was made by Alderman Torgerson to ap-
prove $500 expenditure for a stain additive on the liquor store
siding. Motion seconded by Alderman Mikulecky and carried unani-
mously.
(d) CONSIDERATION OF PAYMENT FOR DAMAGE TO PART TIME POLICE OFFICER'S •
VEHICLE
Following discussion, Alderman Carls moved to approve payment of
$249.11 and to direct the City Attorney to attempt to collect the
damages. The motion was seconded by Alderman Torgerson and unani-
mously carried.
(e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY KEN NORTON
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH
CONTINGENCY
After discussion, it was moved by Alderman Torgerson to approve the
conditional use permit and to waive reading and adopt Resolution
No. 8047, with contingency. The motion was seconded by Alderman
Carls and carried unanimously.
(f) CONSIDERATION OF PRELIMINARY PLAT SUBMITTED TO COUNTY BY HERB FILK
(HASSAN HEIGHTS) WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION
Following discussion, the motion was made by Alderman Mlinar, sec-
onded by Alderman Carls, to approve the preliminary plat and to
recommend approval to the County. Motion unanimously carried.
(g) CONSIDERATION OF SIGN REQUEST SUBMITTED BY JERRY BROWN WITH
FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
0
0
CITY COUNCIL MINUTES
MAY 28, 1985
After discussion, it was moved by Alderman Mikulecky to approve the
sign request. Alderman Torgeson seconded the motion and carried
unanimously.
(h) REVIEW OF COMPREHENSIVE PLAN MAP
The motion was made by Alderman Mikulecky to defer action to the
June 119 1985 Council meeting. Motion seconded by Alderman Mlinar
and unanimously carried.
(i) CONSIDERATION OF APPLICATION FOR "ON SALE" NON - INTOXICATING MALT
LIQUOR LICENSE FOR BRUCE SANTELMAN, OWNER OF COUNTRY KITCHEN
Following discussion, Alderman Carls moved to approve the applica-
tion and issue an "on sale" non - intoxicating malt liquor license.
Alderman Torgerson seconded the motion and carried unanimously.
(j) CONSIDERATION OF PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR
BIDS ON PROJECT NO. 85 -01 -39
It was moved by Alderman Mlinar, seconded by Alderman Carls, to ap-
prove the plans and specifications and open bids for project No.
• 85 -01 -39 on June 20, 1985 at 2 :00 P.M., and to waive reading and
adopt Resolution No. 8043. Motion unanimously carried.
(k) CONSIDERATION OF ASSESSMENT HEARING FOR IMPROVEMENT PROJECT NO.
85 -01 -24
The motion was made by Alderman Torgerson to approve Assessment
Roll No. 205 and set a public hearing June 25, 1985 at 8 :00 P.M.
and to waive readings and adopt Resolutions No. 8044 and No. 8045.
The motion was seconded by Alderman Carls and carried unanimously.
(1) CONSIDERATION OF ORDERING PREPARATION OF ENGINEER'S REPORT ON
IMPROVEMENT FOR 1986 PROJECTS
Alderman Carls made the motion to approve ordering the engineer's
report and to waive reading and adopt Resolution No. 8046. Motion
seconded by Alderman Mikulecky and unanimously carried.
(m) WITHDRAWN FROM AGENDA
(n) CONSIDERATION OF AUTHORIZATION TO PURCHASE VAN FOR MOBILE IMAGING
SERVICES AT HUTCHINSON COMMUNITY HOSPITAL
Following discussion, Alderman Mikulecky moved to approve the pur-
chase of a van and conversion cost for approximately $14,000. The
. motion was seconded by Alderman Torgerson and carried unanimously.
7
CITY COUNCIL MINUTES
MAY 28, 1985
E
(o) CONSIDERATION OF REQUEST TO PURCHASE ULTRASOUND MACHINE FOR
HUTCHINSON COMMUNITY HOSPITAL
After discussion, it was moved by Alderman Carls, seconded by Ald-
erman Torgerson, to approve the purchase of an ultrasound machine
at an estimated cost of $759000. Motion unanimously carried.
(p) CONSIDERATION OF REQUEST TO PURCHASE HEMATOLOGY CELL COUNTER FOR
HUTCHINSON COMMUNITY HOSPITAL
Following discussion, the motion was made by Alderman Torgerson,
seconded by Alderman Mikulecky, to approve the purchase of a hema-
tology cell counter for approximately $37,800. Motion carried
unanimously.
(q) CONSIDERATION OF RECOMMENDATION FROM HOSPITAL BOARD TO LIQUIDATE
PORTION OF HOSPITAL PROPERTY ON EAST FOR CONDOMINIUM DEVELOPMENT
A presentation was given on the proposed use of 4.5 acres of the
hospital's easternmost property for the Greencastle retirement con-
dominium project.
Following lengthy discussion, the motion was made by Alderman Tor- .
gerson to approve the potential sale of 4.5 acres of hospital land.
Alderman Carls seconded the motion. Alderman Carls amended the mo-
tion to delay action until the next Council meeting. The motion
was seconded by Alderman Mlinar. Alderman Torgerson moved to with-
draw his motion. Alderman Carls seconded the motion. The motion
was made by Alderman Carls to table until the June 11, 1985 Council
meeting. Motion seconded by Alderman Mlinar and unanimously car-
ried.
(r) CONSIDERATION OF SURVEY OF SEWAGE TREATMENT PLANT SITE
After discussion, Alderman Torgerson moved that the seller provide
the City of Hutchinson with an updated survey prior to the closing
date. Motion seconded by Alderman Mikulecky. Alderman Torgerson
amended the motion for a June 11, 1985 deadline. The amended mo-
tion was seconded by Alderman Mikulecky and carried unanimously.
The main motion unanimously carried.
After further discussion, Alderman Carls moved to reconsider the
item. Motion seconded by Alderman Mlinar and carried unanimously.
The motion was made by Alderman Carls that the City of Hutchinson
pay the fee for the survey. Alderman Mlinar seconded the motion,
and it carried unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
•
CITY COUNCIL MINUTES
MAY 28, 1985
City Administrator Plotz commented on a complaint regarding a stor-
age shed which was damaged when the dumpster next to it was being
emptied by Junker Sanitation.
It was reported that the committee working on the airport dedica-
tion for June 16 wished to print a brochure publicizing the event.
Alderman Mikulecky made the recommendation to approve the airport
dedication brochure. Motion seconded by Alderman Mlinar and car-
ried unanimously.
(b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR
Alderman Mlinar commented on the debris lying in the trail behind
Happy Chef.
(c) COMMUNICTIONS FROM ALDERMAN MARLIN TORGERSON
Alderman Torgerson inquired about the city's policy regarding
street lights.
(d) COMMUNICATIONS FROM ALDERMAN PAT MIMECKY
Alderman Mikulecky reported he had received telephone calls from
• neighbors regarding trucks using Harrington Street to work on the
new recreation center. The weight of the trucks was tearing up the
road.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Mikulecky, seconded by Alderman
Torgerson, to approve the claims and authorize payment from the
appropriate funds. Motion carried unanimously.
12. ADJOURNMENT
There being no further business, the meeting adjourned at 11:15 P.M.
we
E
•
•
FibnLaxA 01011 No. 6601-00/1: Aaas"I 11" ass DardN 1916
Iowa C•404
Period In which
permits issued
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
U.S. otPAnT Tor Com
OF TM{ ClrWo
•YmeaY OF
(Pare eawa emy e,rae in soar a ad"")
REPORT OF BUILDING OR ZONING
PERMITS ISSUED AND LOCAL
PUBLIC CONSTRUCTION
0103500 41 9 9999 095 B 11
26 0 2730
camsus ust ONLY
HONER PITTMAN BLDG OFF
CITT HALL 37 WASHINGTON AVE WEST
HUTC HINSON NN SS350
Has the Weelrepbie es"Mil* of this permit
system cheated "as this Period?
® No O Yes - Explain in comments
If M Permits were Isawd daring this
MAIL THIS Bereee of the Cw■es
lease read the instructions before
period, enter (X) in hex and refers
bm ❑
COPY TO 1201 East Troth Street
arpleting fern. For further help.
Jeffersonville lad. 47132
all collect (301) 763 -7144.
Section I - NEW RESIDENTIAL HOUSE-
1m"
PRIVATELY
OWNED
PUKXLY OWNED
Nader
Val 11 of
Number
veiwtiom of
KEEPMG BUILDINGS AND
N0'
MOBILE HOMES
y
ttatu1■art
A
n stn come)
(t■ty
tau.lprq
�ucta^
r(1)
U)
hl
le)
One - family houses, detached
101
One - family houses attached, each unit
parr&
separated from adjoining unit(s)'by a
wall that extends from ground to roof
102
Two - family buildings
103
Three - and four - family buildings
104
Fiver -more family buildings
105
TOTAL (Seas of 101 -105) (4 Permits)
109
5
5
359,671
Mobile homes
112
5
5
- - --
Section Ii - NEW RESIDENTIAL HON
MIVATELY
OWNED
PUBLICLY
OWNED
Nut■ba
vslWim of
Numb"
Valuation of
HOUSEKEEPING
Item
BUILDINGS
cmstructim
(daft c«n)
construction
(ONt cars)
Ildings
Rooms
klMg ■
R0 a
0p
pal
(b)
(c)
fit)
lei
I11
1 )
Hotels, motels, and tourist cabins
intended for transient accommodations
213
Other nonhousekeeping shelter
214
Section III - NEW NONRESIDENTIAL
PRIVATELY
OWNED
PUBLICLY
OWNED
Nueeer
valnatir of
Naaaa
vNwtim of
BUILDINGS
I
Ildin
s nl
with
BW10
ow K
rants
mastrecliea
(cat crb)
emstradtr
(Omit cents)
IS)
(b)
le)
le)
lei
10
W
Amusement and recreational buildings
316
1.007.1150 1
Churches and other religious buildings
319
Industrial buildings
320
Parking garages n to general public)
321
Service stations and repair garages
322
Hospitals and other institutional buildings
23
Office, bank, and professional buildings
324
Public works and utilities buildings
325
Schools and other educational buildings
326
Stores and other mercantile buildings
327
1
-
25,000
Other nonresidential buildings
328
5
12,377
Structures other than buildings
329
2
13.480
Section IV - ADDITIONS AND
ALTERATIONS
°ra c An increase in the number of housing
w _ units (in the housing units column,
c enter only the number of additional
o units)
433
ma-
No change in the number of
housing units
434
38
138,298
-c
°
A decrease in the number of housing
M a
units (in the housing units column,
.9
enter only the number of decreased
oc w
units)
435
Residential garages and carport
(attached and detached)
1436
1
5,000
spi a trio
All other buildings and structures
437
7
,-
297,552
1
25,000
3 -Sign Permits 69 - Total Permits IuwaeGONTZNUEONRertrae Not —0-
51,884,228 -Total Valuation
- d- ("--, )
Settles V - CONVERSIONS
PIIIVATtIT OWNED
PUIUCLT OWNED
*Alt l
Valuation of
wwwm
Valuatla of
Item
Ne.
housing
bmitillogs units
construction
fawr awral
ldlrg
MpnMg
emits
0omt wtim
(Olrf anal
lal
(b) (c)
(dl
(a
10
(gl
Nonresidential and nonhousekeeping
buildings to housekeeping buildings
540
Housekeeping buildings to nonresidential
and nonhousekeeping buildings
541
Section VI - DEMOLITIONS AND
#h4r
RAZING OF BUILDINGS
One - family buildings attached
and detached
645
<.,r >~•
-n•rt
.. -
Two-family buildings
646
Three- and four - family buildings
647=
'T' "
-_.�• '
ry'
Five•or -more family buildings
648
All other buildings and structures
649
-+!f+
� ✓ - >� -.-
.
Sc" YII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE
Please provide in the space below, additional information for each individual permit valued at 5500.000 or more
entered In sections I through V.
aeNo.
troN
SFw�
DnR�11011
Nam 1110 NAni al
Ownership
Yrh 1X1
Valuatl{�pn of
Cartsbtr%af
Number of
Mafl
Nuaber
M
ewtwr or bulldr
ern
140n1rf carts)
"its
buildings
(a)
Ibl
(c)
(d)
(a)
(0
W
Kind of
Recreation Center 6
rsity g -_ 9V t4hfP99D-------
❑Privats
Swat g_Pool-- --- -__
Sits Wens
3Z S1a8hiOQYAn ItYe� _Kest _ _
®Pablle
318
900 Harrinciton
Hutchinson. MN 55350
1$3,007,8511
0
1
Kind of building
----------------- - - - - --
❑Private
--------------------
Sitsadtreu
----------------- ---- --
❑ Public
Kind of bailding
----------------- - - - - --
❑Private
--------------------
Kind of building
_______________________
❑PrivaU
'
_______ ______
Sits addreis
_______________________
❑Pmlie
Kind of building
_______________________
❑Pfivate
5f4 eddnais
_______________________
❑Public
Kind of building
1
_______________________
ED Private
____________________
Siw sOOrns
_______________________
C3 Public
Kind of building
_______________________
C] Private
________________
Sib adorns
______________ _________
❑Public
Kind of building
_______________________
❑Private
--------------------
SI= stlOrna
Public
KIM of building
_______________________
❑Private
Sits adorns
_______________ ________
❑Public
Ca to Item 329 - $7,000 - Swimaing Pool
$6,480 - Deck Around Existing Swimming Pool
Nam of proem to contact regarding this report
Telephone
Hoofer Pittfaan I Area
code
N~
Extension
Title
Building Official 1
6 12
587 -5151
210
0
0
0
BURNS MANOR MUNICIPAL NURSING HOME
Minutes - April
• The Board of Directors for Burns Manor Municipal Nursing
Home met Tuesday, April 22, 1985 at Burns Manor, 4:30 p.m.,
President Leslie Linder presiding.
Members present: Les Linder Rev. K. Duehn
Gloria Dansereau Larry Graf
Mike Carls Eldred Miller
Esther Kuehl David Jensen
Mavis Geier
Members absent: None
MINUTES OF PAST MEETING
A motion was made by Gloria Dansereau and seconded by Esther
Kuehl to approve the minutes. All were in favor. Motion carried.
ACCOUNTS PAYABLE
A motion was made by Keith Duehn and seconded by Larry Graf
to approve for payment the attached listing of accounts payable
and cash disbursements in the amount of $43,022.45. All were in
favor. Motion carried.
In addition to the accounts payable, a motion was made by
Mike Carls and seconded by Gloria Dansereau to authorize for
payment, $14.75 for Nursing Board Laws and Nursing Board Rules.
All were in favor. Motion carried.
FINANCIAL REPORT
The Equal Rate Escrow account is approximately $160,000.00,
not including interest. The Escrow amount will be reflected in the
audit as an expense. The low rate of occupancy is causing financial
problems.
OLD BUSINESS:
A. Case Mix Reimbursement. As soon as the law is passed and
the correct information is available, the information will be re-
leased to the news media. The reimbursement rate is unknown.
B. Preadmission. McLeod County preadmission screening team
has assisted 79.5% of the elderly to remain in their own home.
The information is from Health Future Institute, Minneapolis, Mn.
The period of time used for the study was not stated.
C. Reappointment. Larry Graf was reappointed to serve another
• term as a director on the board.
NEW BUSINESS:
A. Entertainment. A motion was made by Mike Carls and seconded
by Keith Duehn to pay LeRoy Karg, $50.00 for entertainment Sunday
July 21, 1985. All were in favor. Motion carried
April Minutes
Page 2
B. Occupancy Rate. The advertizing for Respite /Short Term
Care was not promoted due to a 97.78 occupancy rate in February
and part of March.
C. Marketing Strategy. Burns Manor's target market is Skilled
Nursing Home Care.
a. Advertising. KDUZ, Church papers, Hutchinson Leader
and the Metro papers.
b. Marketing Objectives or Goals. Promote awareness of
Burns Manor's services and project Burns Manor's per diem
rate. Services will be advertized as Long Term Care /Short
Term Care. Free Transportation to Burns Manor will be an
_attractive plus. A lengthy discussion followed.
A motion was made by Eldred Miller and seconded by Keith Duehn
to promote Burns Manor on KDUZ, $2,000.00 was authorized. All were
in favor. Motion Carried.
A motion was made by Eldred Miller and seconded by Esther Kuehl
to authorize $2,000.00 for publications in print. All were in favor.
Motion carried. 0
D. Storm Policy. Burns Manor's Tornado Storm Policy was
discussed. The possibility of window breakage in Day rooms was
a concern.
E. Home Health Care. Mrs. Geier, Administrator, was directed
to inquire about the joint venture in Home Health Care between
Hutchinson Community Hospital and Glencoe Area Health Care Center.
F. Comparable Worth. Minnesota Department of Employee
Relations will be publishing special guidelines for nursing homes
in May or June. The department notified us that they will be
providing workshops in May or June.
G. Veterans. The Administrator has applied for a contract
to furnish Nursing Home Care for Veterans.
There being no further business, a motion was made by Keith
Duehn and seconded by Eldred Miller to adjourn the meeting. All
were in favor. Motion carried.
The Burns Manor Board of Directors will meet Thursday May
23, 1985 at 4:30 p.m., in the Annex Sun Porch at Burns Manor
Municipal Nursing Home.
ResgeAtfully ,s13PmittOa: '
ATTEST: ,-
Mavis J. Ge r cretary
June 3, 1955
T:,e library board met on June 3, 1935, with the following ::;embers
present: Ralph Bergstrom, merry Lilertson, Elaine Clay, John 3orroclka,
:+lbert Linde, Paul Ackland, Sue O'3rien, :orita Levy, and Mary Menke.
The bookmark /folder being prepared for distribution at the Open house
was shown to the Board. The boo'krArk will include a drawing of the build-
ing, services offered by the library, and a history. Price is estimated
to be no more than 5160.00 .`or 2,000 copies.
alph Bergstrom, reported on McLeod County Co ^cissioners' action of with-
holding full funding for Fioreerland Library System. Ralph talked with
all the commissioners except Mel Lose. Yary Henke attended a ?•:cLeod
County Com,nissioners r,eeting on M%v 28, 19 °5 at the invitation of Grant
Knutson, county co-.,,nissioner. ecause of the co^inissioners' action, the
library hours will be cut 1;? hours a week. Yary reported "hat the 1;2
hours is being cut on Saturday afternoon with the closing tire changed
from 5:30 to 4:00. Summer hours for the library are as follows: Monday,
-.ednesdav, and Thursday; 1:00- -9:00, Tuesday and Friday; 1:00 - -6:001
Saturday; 1:00- -4:00.
e s7nle of the wood stain to be used on the library furniture ordered
from D.Y.O. was shc•.n to the Board. .:ohm. Horrocks moved thaAtce stain
used on the new library furniture should •catch the refinished sample of
Carnegie library woocwcrk prepared by ilbur Johnson. Albert seconded
the motion. The motion passed.
:e re_rlacement of Dena = verson on the Library and was the next item
of business. Linea `•Villr.sen has exr,ressed interest in the position and
has also been race -*°ended by laver *Hobert Stearns. Faul Ackland moved
Lind.. '-:411. -sen be reco..a- ,ended to the City Council for appointment to
the Library Board. She will replace the late Sena Iverson. v ohn
. :crrocks seconded the motion. Motion passed.
"1=2ine Clay Proved to adiourn the meeting. Paul hck?a-:d seco-ded t' -:e
notion. l•*�otion passed.
t/
�ecre :-ry 1 Fro Tem
E
All
03�•1234�
0�
0 Fabric � d�yTy
• Hutehinon, Mkmeacts 55350 SNP
June 4, 1985
Mayor Robert Stearns
and City Council
City Hall
Hutchinson, MN 55350
Mayor Stearns and members of the Council:
The Hutchinson Library Board recommends the appointment of Mrs. Linda
Willmsen to the Library Board to fill the vacancy on the Board. Mrs.
Willmsen will be replacing the late Gena Iverson.
•
•
Sincerely yours,
HUTCHINSON LIBRARY BOARD
Ralph W. Bergstrom
President
PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY,
MAY 21ST, 1995.
0 PUBLICATION NO. 3413
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 203
Hutchinson, Minnesota
May 14th,1985
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8:00 P.M. on the
11th day of June, 19859 in the Council Chambers of City Hall at Hutchinson,
Minnesota, to pass upon the proposed assessment for the improvement of
Carlisle Street by the construction of Grading and Gravel Base and
Appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections Will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota
• Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is $11,364.00.
�L�- Y-t i
Gary D. P1 z, City dministrator
•
i
•
CJ
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 203
Resolution No. 8051
WHEREAS, pursuant to proper notice duly given as required by law, the
Council has met and heard and passed upon all objections to the proposed
assessment for the improvement of Carlisle Street by the construction of
grading, gravel base and appurtenances,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
I. Such proposed assessment, a copy of which is attached hereto and made
a part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included in
hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments
extending over a period of ten (10) years, the first of the installments to be
payable on or before the let day of January, 19_, and shall bear interest at
the rate of percent per annum as set down by the adoption of this
assessment resolution. To the first installment shall be added interest on
the entire assessment from , 19_, until the 31st day of
December, 19 . To each subsequent installment when due, shall be added
interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
assessment is paid by the lst day of October, 19_; and he may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to the 31st day of December, of the
year in which such payment is made. Such payment must be made before October
109 or interest will be charged through December 31, of the next succeeding
year.
4. The Clerk shall forthwith transmit a certified duplicate of this
assessment to the County Auditor to be extended on the proper tax lists of the
County, and such assessments shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 11th day of June, 1985.
City Clerk
If
Mayor
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING 90. 9
Project No. 85 -01 -36
Resolution No. 8055
WHM EAB, pursuant to an advertisement for bids for the improvement of
Carlisle Street by the construction of Grading, Gravel Base and Appurtenances,
bids were received, opened and tabulated according to law, and the following
bids were received complying with the advertisements
Erickson 6 Templin Contracting $ 89741.50
Wmm. Mueller 8 sons, Inc. $12,055.00
AND WHEREAS, it appears that Erickson 6 Templin Contracting of Hutchinson
is the lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED B? THE CITY COUNCIL OF HOTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Erickson & Templin Contracting of Hutchinson in the
name of the City of Hutchinson, for the improvement of Carlisle Street by the
construction of Grading, Gravel Base and Appurtenances, according to the plans
and specifications therefor approved by the city council and on file in the
office of the city clerk. •
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 11th day of June, 1985.
6
City Clerk
0
Mayor
r-j
LJ
Q�
PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY,
MAY 21ST, 1985.
iPUBLICATION NO. 3414
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 204
Hutohinson, Minnesota
May 14th, 1985
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council rill meet at 8:OO P.K. an the
11th day of June, 1985, in the Council Chambers of City an at Hutchinson,
Minnesota, to pass upon the proposed a for the improvement of School
Road and Eighth Avenue B.Y. by the construction of sanitary meter, ratermain,
storm serer, grading and gravel base and appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota
• Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
•
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under its may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is $65 9658.00.
2"KL
Gary DUlotzlkSity Administrator
11
•
•
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 204
Resolution No. 8052
WHEREAS, purauant to proper notice duly given as required by lax, the
Council tips met and heard and passed upon all objections to the proposed
assessment for the improvement of School Road and Eighth Avenue N.W. by the
construction of sanitary eewer, watermain, storm sewer, grading, gravel base
and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCSINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made
a part hereof, is hereby accepted and shall constitute the special assessment
against the lands named therein, and each tract of land therein included in
hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments
extending over a period of ten (10) years, the first of the installments to be
payable on or before the let day of January, 19_, and shall bear interest at
the rate of percent per annum as set down Dy the adoption of this
assessment resolution. To the first installment shall be added interest on
the entire assessment from , 19, until the 319t day of
December, 19_. To each subsequent installment _ when due, shall be added
interest for one year on all unpaid installments.
3. The owner of any property so assessed may, at any time prior to
certification of the assessment to the County Auditor, pay the whole of the
assessment on such property, with interest accrued to the date of payment, to
the City Treasurer, except that no interest shall be charged if the entire
assessment is paid by the 1st day of October, 19_; and he may, at any time
thereafter, pay to the City Treasurer the entire amount of the assessment
remaining unpaid, with interest accrued to the 31st day of December, of the
year in which such payment is made. Such payment must be made before October
10, or interest will be charged through December 319 of the next succeeding
year.
4. The Clerk shall forthwith transmit a certified duplicate of this
assessment to the County Auditor to be extended on the proper tax lists of the
County, and such assessments shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 11th day of June, 1985.
City Clerk
Mayor
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 10
Project No. 85 -01 -38 16
Resolution No. 8054
WHEREAS, pursuant to an advertisement for bids for the improvement of
School Road from Carolina Avenue to Eighth Avenue and Eighth Avenue from
School Road to 2501 West by the construction of Sanitary Sewer, Watermain,
Storm Sewer, Grading and Appurtenances, bids were received, opened and
tabulated acoording to law, and the following bids were received complying
with the advertisement:
Gaub, Inc. ;53,827.00
Juul Contracting Company $542056.20
AND WHEREAS, it appears that Gaub, Inc. of Olivia, Minnesota is the
lowest responsible bidder,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Gaub, Inc. of Olivia, Minnesota in the name of the
City of Hutchinson, for the improvement of School Road from Carlinia Avenue to •
Eighth Avenue and Eighth Avenue from School Road to 2501 West by the
construction of Sanitary Sewer, Watermain, Storm Sewer, Grading and
Appurtenances, according to the plans and specifications therefor approved by
the city council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 11th day of June, 1985.
Mayor
City Clerk
0
REPORT OF POLICE STATION BUILDING COMMITTEE
Introduction
Background of Committee
Priorities
A. Use limited available funds
B. Use current facilities if possible
C. Provide safety to officers, and public
D. Provide for police service for future of Hutchinson
E. Cost effective, functional
Requirements of Facility
A. Components
1. Secure cluster
2. Administration
3. Public area
B. Safety
C. Function
Site Alternatives
A. Old fire hall
B. City Owned
• C. Purchased
Motion for Allocation of Funds to secure architectural firm to provide
for site study to begin, project costs, etc. (est. $ 5,000.)
Committee:
Dean O'Borsky Pat (Mrs. Bob) Durfee
Sgt. John Gregor Phyllis (Mrs. Bob) Hegrenes
Officer Chuck Jones Ken Gruenhagen
Chad Piehl Norman Tulman
Dick Burgart Russell Meade
11
E. J. PINSKE BUILDERS
Gaylord, Minnesota 55334
June 6, 1985
Korngiebel Architecture
45 Washington Avenue E.
Hutchinson, Minnesota
Re: Recreation Facility
Hutchinson, Minnesota
Gentlemen:
EDWARD J. PeTerVINfkE
Telephone 612 237 -2177
Our pool sub- contractor has informed us that the latest possible
date of notification to proceed with the wading pool at the same
price is July 15th.
Sincerely,
(a—,t=
• E. J. Pinske
E
0
Mayor & City Council
City of Hutchinson
Washington Ave. West
Hutchinson, MN. 55350
Gentlemen:
Snyder Drug -Ben Franklin
218 -228 South Main St
Hutchinson,MN. 55350
May 30, 1985
Snyder Drug and Ben Franklin would like to hold a sidewalk /garage sale
• on the sidewalk in front of our respective stores on Tuesday June 18
from 9AM to 5 PM. We would like your permission to use the sidewalks
in front of our stores as the whole of the Downtown business community
does each Crazy Days. We will provide ample space for people to walk,
and if you wish we will place no parking signs in the spaces in front
of our stores to further provide for the safety of the shoppers.
Please place this item on your June 11 council agenda so that action
can be taken before we are committed for advertising. Please notify
either Dick Bauch or Ted Beatty as to whether either of us need be
present at the June 11 meeting, as one or the other of us will be glad
to.
Yours Y Y s
Ted Beatty, Owner
Snyder Drug
L�
/ -d,
• POLICE DEPARTMENT MEMORANDUM DATE
May 14, 1985
•
•
TO
FROM
SUBJECT
Mayor and City Council
Dean M. O'Borskv. Chief of Police
Seminar
I request permission for Police Secretary Nancy Buss to attend the seminar,
"How to Manage the Office Staff" on June 14, 1985. A copy of the agenda
is attached.
41-E'
A
+ BRAND
NEW
SEMINAR
'ImLlIffAt
1
to
�QmT Outline
3 Ile Working Manager"—
• Dc�r:4 rn t .,f,n ^dente enough to he ahie to
"I "I
aY
• Balancing Your Time Between
;,ay a 4VOtlahn . don't limow" or roc- .
Effectively Dlanaging the
Being a Manager and One Who
your help."
Asa • O ®ce Staff
StID Has Techn1ca11Qerical Work .
An emollee mass. in lieu of rehmd. receive crests for full tuition charges to be appiied to anv one coupe. on
howrver. cancel this yryerment pursuant to the tullowing: The postmark date on your confirmation or the dale
to Do
How Your Credibility b Affected
• Clarifying the office staff respons�bdities
Understanding Y� boss' priorities for l .
• by What You Do
•Setting Performance goals with the office
!
y� job` ' a ',
• t3ehaviorsahat add to or detract from your
staff
fsl,:
A, Which decisions can you safely make on '
, `personal power and image
• Giving feedback for midcourse corrections
.
-.�? , `,t �i... } ,• ,,, ± '
. Her as an equal
•Helping low performers to become high
;� � dedsions must you refer to yotr< r
with culler management staff
performers
"someone"
; mfr? `l '
• Ten to have powerful verbal skill so
ul
• Handling the complaint that is
• How to find out how you're doing as a new
others wffi listen'when you talk ,
not "pulling tress share of the work Toad'
office manager ; : `� •
• Modelurg— setting the right example for
• Rewarding exceptional performance'
";
,
' ' How to get what you need fn do the job = `..
your staff l'
• Moving smoothly into hi test and office
'
• De —The key to your success ,
„
How to say "no, when you must -How to
automation without staff resistance or the
r
f' 1!
;' •: How to tell if you're not delegating enough ,yi,'know
yl>eir You're being tested! tNew
it wont work" attitude . ...�::
• Getting
classical obstacles to
�' �l�
a6 ibst -ahva tested) �•.
trrarragas, ys g�
'
and using office computers to help.
'
ebo
• Malang preserrtahons that " Y�
not to create fear and resistance from
; � delegate- howyto folio v 1,
E
computerphobia tip= monitoring Progress without `•'�
t
5{>ecial Problems for the Office
Creating a Team of the `
j.
` �0 -''t ;
.
V , Manager, "�6e Persia in the
• Office Stab
IOw Your Credibility is AtTected ,
.
4 a
by What You Think ..
• Why missy know boa
• How to handle disagreements among
you what you tour
office staff
• How do you see yourself? As a superclerk or
. ciders important
to How to correct conflicting instructions given
::.as iamanager? .', ,;,.
• Your boss''. priorities are your priorities .
office staff by other managers
Youll get treated according to the way you
•How to contribute to the company image
•Getting People to think of 'Svc ": instead of
` ' see yourselfl ' ` , '
•Mapping your career development ,
"one" —How to create a team out of individ-
• Making the traumatic move fiom relatively
• Setting your goals and getting your many
ual agendas and individual interests .
9 of unstress<ui worker positron to stressful
'ger to help you,• to serve as your mentor
. Getting the team to work together to meet
manager role
•How b?;determine'the right kick for yore
almost impossible deadlines
• How.tri use your authority without being
organization '
• Five ways to reward cooperation for a
"bossy" and alienating those you need most
• Defining your professional image improve -
team effort
to insure yore srrocess
imerit plan b
Regigrallun Fee and Cancellation Polley —The ke for this seminar a $165 per pers For three or more
completed portion bears to the total length of the se sonar. plus 25% of the total cost of the course. cox to
atterdiryt the same seminar. the fee per person is S155. The entire fee s payable seven calendar days Minn to
exceed $100. If you complete 75% of the course. m refunds will be made iou.
the semmar. Fee includes all wwrkkwwk malenals. seminar instruetiom and refreshment breaks. Lurch or, your
Fred Pryor Seminars. Inc . will acknowledge in writing valid notice of cancellation from you within tin 001 his
own. Fred Pryor Seminars. Inc. will notify you in writing or by phone of yusm a eptance for enrollment in this
mess days after the receipt of you notice. Within thin 4301 business days after the receipt of ,.our ryA,c. the
seminar. Pnp}ram roan are 9:00 a.m. to 4,00 p.m.
refund due you will be delivered by mad to the address furnished by you.
L'pun acceptance by Fred Prior Seminars. Inc., your enrollment becomes a legally binding conAtW. You may.
An emollee mass. in lieu of rehmd. receive crests for full tuition charges to be appiied to anv one coupe. on
howrver. cancel this yryerment pursuant to the tullowing: The postmark date on your confirmation or the dale
any date. offered by Fred Pryor Seminars, Inc. This will be awarded within ten f loo hosmess dass ut n-s:p; or
"f the phone cuntirmaiiun will he presumed to be the date of enrollment arid therefore the date that the regis-
phoned mgoest to tramfer. Credit most be used within six 161 months elf original enrollment date. our a will h
teirkm I= auhmined becomes a legal,, enforceable contract.
considered void.
If v o should desire to cancel wiur enrolment. yvw may merely mail a letter or place a phone call so indicating
Fred Pryor Seminars. Inc. win no negotiate any promissory instrument received as pavmerg of twtxm our other
to Fred Pryor Semonam Inc. The effective date of cancellation will be the postmark. if mailed. m the date of
charges prior to the completion of 50% of the course. Prkt to such times. such iastrumew may It trans -
wow phone call. If you give such no oce of cancellation within one 451 bu ness days after the contract becomes
felled by assignment to purchasers, emploved by Fred Prior Seminars. Inc. and %to shall he SWk t to all
legally enli then an flown fees paid by you will he refunded, regardless of whether the seminar has
defenses against Fred Pryor Seminars. Inc.
been held.
Recognising yooa real desire to impmvv worn professional skis so as to better serve ymr clients needs. this
If yo give written nonce art cancellation following the fifth business day after the registration form submitted
course is offered without entrance regwrements, credit for finmous crnirses, or grading system. If s sex ennil-
heroires a legally enimceahle contract. bar beknre the start of the course. ail witkm lees. cue% 15% of the
lees obligation to conduct himself in a husmesslike manner while in attendance and Fred Pryor Sernewn. Inc.
total cost of the cswrse. rut to exceed 450, will be refunded to you,
assumes no resporwhlity for materials missed because of absence.
If yea give wnnvn notice after the gut oil the course, but More completion of 75% of the coupe, the anoint
Fred Prior Seminars. Inc. is licensed by the Slate of Minnesota as a private Khi ol. iinemtd by Fred H.
charged nor iuio,n fees will not exceed the pro rata pocttlnm If the total her tuttmn fees that the length •t the
Pnnr. UvMr. and is mantwm d at XKIO Jnhn.m Drnc. Shawnee Nl s ,n. Kansas 662115.
JaUra' e1 J•ala C S N! !! ' T
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ORDINANCE N0. 8/85
ORDINANCE ADOPTING 1985 MINNESOTA STATE BUILDING CODE
. AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE: PROVIDING FOR
IT'S ADMINISTRATION AND ENFORCEMENT: REGULATING THE ERECTION, CONSTRUCTION,
ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION,
OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA AND MAINTENANCE OF ALL BUILDINGS
AND /OR STRUCTURES IN THE CITY OF HUTCHINSON: PROVIDING FOR THE ISSUANCE OF
PERMITS AND COLLECTION OF FEES THEREFORE; PROVIDING PENALTIES FOR THE
VIOLATION THEREOF: REPEALING ORDINANCE N0. 662 OF THE CITY OF HUTCHINSON AND
ALL OTHER ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT THEREWITH.
The City Council of the City of Hutchinson does ordain as follows:
Section 1. Building Code. The Minnesota State Building Code,
established pursuant to Mn. Stats. 16B.60 through 16B.73, one copy of which is
on file in the office of the City Clerk of Hutchinson, is hereby adopted as
the building code for the City of Hutchinson. Such code is hereby
incorporated in this ordinance as completely as if set out in full.
A. The 1985 Edition of the State Building Code effective 1/14/85 adopts
by reference, the following codes.
(1.) 1982 Edition of the Uniform Building Code, identified as "UBC ".
(2.) 1984 Edition of the National Electrical Code, identified as
"NEC".
is (3.) 1981 American National Standard Safety Code for Elevators,
Dumbwaiters, Escalators and Moving Walks, identified as ANSI
A17.1 - 1981 and Supplement, ANSI A17-1a - 1982.
(4.) Minnesota Plumbing Code, Minnesota Rules 4715.001 - 4715.5600.
(5.) Flood Proofing Regulations, June 1972, Office of the Chief of
Engineers, U.S. Army.
(6.) Minnesota Heating, Ventilating, Air Conditioning and
Refrigeration Code, Minnesota Rules 1345.0010 - 1345.3000.
(7.) Rules for Energy Conservation Alternatives in Construction
Minnesota Rules 1325.0600 - .0700 adopts by reference the 1983
CABO Model Energy Code.
(8.) State of Minnesota Manufactured (Mobile) Home Rules, identified
as Minnesota Rules 1350.0100 - .9200. (July 31, 1983)
(9.) Standards of Performance for Solar Energy Systems and
Subsystems Applied to Energy Needs of Buildings, 1977 Edition,
identified as Minnesota Rules 1325.1000 - .9500.
B. Mandatory Appendices. In addition to those items listed above, the
following Appendices, Standards and Supplemental Materials referenced in the
• Code are hereby adopted by reference as part of the Building Code in the City
of Hutchinson and incorporated into this ordinance as completely as if set out
in full.
7-Q.,
Ordinance No. 8/85
Page 2
(1.) Minnesota State Building Code, Technical Requirements for
Fallout Shelters, Minnesota Rules Chapter 1330.
(2.) Minnesota State Building Code, Variations in Snow Loads,
Minnesota Rules Chapter 1365.
(3.) 1982 Uniform Building Code Appendix Chapter 35.
(4.) Minnesota Plumbing Code, Minnesota Rules 4715.3900 - 4715.4100.
C. Optional Appendices. The following Appendices, Standards and
Supplemental Materials are not a mandatory part of the Code, but are adopted
by reference for the City of Hutchinson, and are incorporated, without change,
into this ordinance as completely as if set out in full.
(1.) Minnesota State Building Code, Abbreviations and address of
Technical Organizations, Minnesota Rules 1300.2000.
(2.) 1982 UBC Appendix, Chapters 1, 7, 38, 55 and 70.
(3.) Minnesota Plumbing Code, Minnesota Rules 4715.3500 - 4715.3800.
(4.) Flood Proofing Regulations, Minnesota Rules Chapter 1335.
(5.) Minnesota State Building Code, Building Security, Minnesota
Rules Chapter 1310.
Section 2. Organization and Enforcement. The organization of the
Building Department and enforcement of the Code shall be as established by
Chapter 2 of the Uniform Building Code 1982 Edition. The Code shall be
enforced within the incorporated limits of the City, and extraterritorial
limits permitted by Minnesota Statutes, 1984.
The Building Department shall be the Building Code Department of the City
of Hutchinson. The Administrative Authority shall be a State Certified
"Building Official ".
The Appointing Authority shall designate the Building Official for the
jurisdiction of the City of Hutchinson.
Section 3.
A. Permits, Inspections and Fees. Permits, inspections and collection
of fees shall be as provided in Chapter 3 of the Uniform Building
Code, 1982 Edition.
B. Surcharge. In addition to the permit fee required by item A above,
the applicant shall pay a surcharge to be remitted to the Minnesota
Department of Administration as prescribed by Minnesota Statutes
1984, Section 16B.70. .
Section 4. Violations and Penalties. (The penalty described in the
Uniform Building Code, 1982 Edition, Section 205 as amended shall be in
Ordinance No. 8/85
Page 3
keeping with Minnesota Statutes 609.033 - 609.034 which provides for a maximum
fine of $700.)
Section 5. Effective Date of Ordinance. The effective date of this
Ordinance is
Adopted by the City Council this day of _ , 1985.
City Clerk
•
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Mayor
0 RESOLUTION NO. 8056
A RESOLUTION PRESENTATION OF PLANS AND SPECIFICATIONS
TO HUTCHINSON UTILITIES COMMISSION
PIHEREAS, The Hutchinson Utilities Commission's long -
range plans for the City of Hutchinson call for the burying
of all over -head lines in the community, and;
WHEREAS, The Hutchinson Zoning Ordinances permit
certain commercial property to be built with no lot line
setback, and;
WHEREAS, Such location of commercial property may not
allow for placement of underground facilities which are
needed for delivery of electrical energy, and;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON,
• 1) That the City of Hutchinson hereby requires that every
developer of commercial property within the City limits
of the City of Hutchinson shall present to the Hutchinson
Utilities Commission plans and specifications for the
development, construction and placement of any commercial
buildings or structures prior to the issuance of any
building permit by the City of Hutchinson.
ADOPTED BY THE CITY COUNCIL THIS DAY OF 1985.
CITY OF HUTCHINSON
By:
Robert H. Stearns, Mayor
ATTEST:
• Gary D. Plotz, City Clerk
7_� I
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To
T�rWC,Lcricoart
'r
IIHE3EA5, Bruce £ri=sen bas served toe Crity well no Director of the Parks
and iie=reation Department for tllr past six (5) gears and eeu.n (Z) mon ils;
MHER,EAS, Bruce £ritson has served faithfully and diligrntlg giving of
4is time and talents toward the enric4ment of the Tritg,
NOM C'd£3t££(93IE, BE 3T RE50:Cv BU TEE T3e i ToUnTL3£ MY ra nea�i
dY M3I7TCH—I -500. M3iYE5(9TA:
TEAT, deep appreciation is h errhg expressed to gate Ericson for llis afore-
mentioned services and t4r gratitndr of Hutc$inson and the titirens t4rrrnf is
4rrrhg expressed.
Aanptrd by the crity Tuuncil t$is lltli dug of 3une, 1905.
Gary D. 311ots
(ritg Llrrk
33ohrrt H. Stearns
Magnr
7-2.
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C. r7o - � V�. ry! IT J ;
Mayor & City Council, City of Hutchinson
37 Washington Avenue
Hutchinson, Minnesota 55350
Dear Mayor & Council:
INC.
s2�2£22Z12`'` `•
June 4, 1985
Please accept this letter -as my official letter of
resignation.
My family & I thoroughly enjoyed living in Hutchinson the
past six years. I am very greatful to have had the opportunity
to have worked with such a qualified, energetic staff.
My best wished to all of you in your future efforts to
continue_ to develope Hutchinson and make it a great
community for everyone.
If your plans bring you through the Dells area this summer
please stop and see us.
Since r- y,
Bruce Ericson
u
P.O. Box 1190 • Kirkland. WA 98033
12910 Kingsgate Way N E. • Kirkland. WA Ph _ i'31 Eu
hutchinson
i community
Hospital
Century Avenue, Hutchinson, Minnesota 55350 Telephone 61215872148 "An Equal Opportunity Employer"
June 11, 1985
The Honorable Mayor Robert Stearns and
Hutchinson City Council Members
31 Washington Avenue West
Hutchinson, MN 55350
Dear Mayor Stearns and City Council Members:
The Hospital Board met yesterday, June 10th, to again discuss the Greencastle
Condominium Development proposed for the hospital's easternmost property.
The Hospital Board meeting was called in order to specifically address
the proposal submitted by Mr. Newell Weed, President of Retirement Living
Communities, Incorporated.
• Attached to this letter you will find the proposal submitted to you and
dated May 28,1985, and also a copy of the hospital board meeting minutes
of yesterday morning. The two motions contained in'the board meeting
minutes address the proposed greenspace easement from Mr. Weed and also
the option to purchase and proposed purchase price. I will be available
at the City Council meeting, along with Mr. Thor Skeie, Hospital Board
President, to address any concerns that you may have regarding this
development.
Sincerely,
CHINSON
Philip G.1ra
Administra or
PGG:slk
Encls.
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M U I Y HOSPITAL
ves
Mid
S 1
HUTCHINSON COMMUNITY HOSPITAL
SPECIAL BOARD OF DIRECTORS MEETING - June 10, 1985
Small Conference Room - 7:00 AM
Present: Rev. Thor Skeie, President; Joan Ewald, Vice - President; Rolly Balke,
Secretary; Bob Durfee,_ Trustee; Dori Johnson, Trustee.
Absent: Mike Carls, Trustee (excused): Dr. William O'Brien, Chief of Staff
(excused). t .
Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant
Administrator; Kathleen Ogren, Hutchinson Leader; Laurie Hulkonen,
Recording Secretary
The meeting was called to order by President Skeie at 7:05 AM.
Graves opened discussion with a recap of the City Council meeting on
May 28, 1985, and the council members' comments regarding the rezoning and
sale of the hospital's easternmost property. The hospital board members
also relayed comments they had heard from private businesses and individuals
regarding some concern that the hospital may be taking business away from
their businesses if the hospital contracts with the proposed developer for
certain management services. Graves noted that if the hospital does enter
into management contracts, according to Weed's terms, that contract is
for a three -year period only,and condominium residents would be making the go
decision at that time whom to contract with for those services.
The greenspace easement issue was next discussed. Weed had asked for a 50'
greenspace easement on the hospital's property abutting the property he
proposes to purchase. Questions were raised about the easement itself,
not the greenspace. There was some concern that the landscaping would not
be done on the property border if the easement were not included. Graves
said the hospital could work with the developer to include landscaping the
border areas as a condition of sale.
Following discussion:
Motion was made by Skeie, seconded by Johnson, to limit the
purchase to 4.5 acres and that the request for greenspace
easement be denied. All were in favor. Motion carried.
The board then discussed purchase price for the property ease of the hospital.
The land had been appraised at $138,900 (fair market value); $104,175 (specified
use); and $83,340 (same as above, but including management contracts for
hospital). The board agreed that setting the price at one of the appraised
values given by the appraiser would be the most fair to the citizens of
Hutchinson since the reasons for the values stated were spelled out in the
appraiser's report. It was felt that the hospital will be specifying the
use of the property and a discount from the fair market value was appropriate. •
Special Board of Directors Meeting - 6/10/85
Page Two
It was also felt that both parties had to agree upon other certain
management services and that it would, not be appropriate to consider
this aspect in the sale of the property. Following discussion:
Motion was made by Balke, seconded by Ewald, to recommend to the
City Council that Retirement Living Communities, Inca, be given
an option to buy the easternmost 4.5 acres at $104,175, the
appraised value (Option #2). The terms of the option are to
be agreed upon by the City of Hutchinson and the developer.
All were in favor. Motion carried.
Adjournment. Motion was made by Ewald to adjourn the meeting. President
Skeie adjourned the meeting at 8:12 AM.
Respectfully submitted,
Laurie Hulkonen Rolly Balke
Recording Secretary Secretary
LH
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To:
From:
Date:
Re:
1)
2)
3)
,.:�
City of Hutchinson
Retirement Living Communities, Inc.
May 28, 1985
Greencastle Retirement Condominium Project
Proposal respecting the hospital /city land
Option Agreement
Retirement Living Communities, Inc. requests an option to
purchase the Easterly 4.5 acres of the land presently owned
by the city on the Hutchinson Hospital site.
a) Term of the Option:
Six months until March-1, 1986.or
date of final procedural approval
including any necessary rezoning
b) Consideration of the Option:
$500
Proposed Purchase Price:
$85,000.00
six months from the
of this land sale,
-- whichever is later.
Other Considerations and Contingencies
a) Green space easement
If the land purchase is limited to 4.5 acres, as
protection for the homeowners purchasing condominiums
in Greencastle and protection for future possible
building plans of the hospital, it is proposed that a
green space easement be provided 50 feet in width running
North and South between Century and Fremont Avenue.just
West of the Western property line of the 4.5 acres of
Greencastle.
b) That the North 130 feet of the 50 foot wide green space
corridor be available for parking and entry to the
Greencastle project.
•
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(612) 587 -5151
yvrcH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: May 22, 1985
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: Comprehensive Plan Map
The Planning Commission recommends that the Comprehensive Plan
be approved with the following changes:
Industrial should be extended on the southeastern portion of the
map from and including the armory site to the Saterlee pit area.
Industrial should be extended on the northeastern portion of the
map to include the property owned by Hutchinson Technology north
of their present building site up to the existing farm site.
• Commericial should replace a portion of the industrial to the
east of the Hutchinson Technology site, and north of Hwy 7.
•
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M E M O R A N D U M
DATE: June 11, 1985
TO: Mayor and City Council
------------------------ - - - - --
FROM: Marilyn Swanson, Administrative Secretary
SUBJECT: Sale of $2,105,000 G.O. Bonds
------------------------------
Four bids were received and opened at 10:30 A.M. today. The following
four Resolutions need to be adopted.
1. Bid Tabulation
2. Resolution No. 8058 - Resolution Relating To $1,370,000 General
Obligation Improvement Bonds of 1985, $585,000 General Obligation
Sewer Bonds of 1985 and $150,000 General Obligation Tax Increment
Bonds of 1985; Awarding The Sale Thereof
3. Resolution No. 8059 - Resolution Relating To $1,370,000 General
Obligation Improvement Bonds of 1985; Fixing The Form And Details,
Providing For The Execution And Delivery Thereof And The Security.
Therefor
4. Resolution No. 8060 - Resolution Relating To $585,000 General
Obligation Sewer Bonds of 1985; Fixing The Form and Details, And
Providing For The Execution And Delivery Thereof And Security Therefor
5. Resolution No. 8061 - Resolution Relating To $150,000 General Obligation
Tax Increment Bonds of 1985; Fixing The Form And Details, Providing For
The Execution And Delivery Thereof And The Security Therefor
if- f,
SALE OF: $2,105,000 G.O. Bonds
BY: Hutchinson, Minnesota
. HELD ON: Tuesday, June 11, 1985 BID OPENING: 10:30 a.m. AWARD:
BID #__L___, NET INTEREST COST: $ 1,073,594.25 NET INTEREST RATE: 7.66374%
ACCOUNT MANAGER: THE NORTHERN TRUST COMPANY
DAIN BOSWORTH, INC.
KIDDER, PEABODY & COMPANY
PAINEWEBBER, INC.
CLAYTON BROWN & ASSOCIATES, INC.
Account Members: American National Bank & Trust Company
Griffin, Kubik, Stephens & Thompson, Inc.
Hutchinson, Shockey, Erley & Company, Inc.
Becker & Cownie
Channer Newman Securities Company
BID #__L_, NET INTEREST COST: s 1,062,593.12 NET INTEREST RATE: 7.5852 %
ACCOUNT MANAGER: CRONIN & MARCOTTE, INC.
MERRILL LYNCH CAPITAL MARKETS
• Account Members: Marquette Bank Minneapolis, N.A.
Shearson - Lehman American Express, Inc.
Edward D. Jones & Company, Inc.
BID # , NET INTEREST COST: $ NET INTEREST RATE: %
ACCOUNT MANAGER: MILLER SECURITIES, INC.
PAINEWEBBER, INC.
Account Members:
BID #-L-, NET INTEREST COST: $ 1,068,793.75 NET INTEREST RATE: 7.6294 %
ACCOUNT MANAGER: FIRST BANK MINNEAPOLIS
Account Members: Allison - Williams Company
First Bank St. Paul
Juran & Moody, Inc.
Dougherty, Dawkins, Strand & Yost, Inc.
Moore, Juran & Company, Inc.
40 M.H. Novick & Company, Inc.
Robert W. Baird & Company, Inc.
BID SUMMARY
Hutchinson, Minnesota
page 2
BID 4 NET INTEREST COST: $ 1,064,323.75
ACCOUNT MANAGER: NORWEST INVESTMENT SERVICES
PIPER, JAFFRAY & HOPWOOD, INC.
Account Members: Allison — Williams Company
E.F. Hutton 6 Company, Inc.
Robert S.C. Peterson, Inc.
Miller 6 Schroeder Municipals, Inc.
Summit Investment Corporation
BID #
NET INTEREST RATE: 7.59756%
NET INTEREST COST: $ NET INTEREST RATE: X
ACCOUNT MANAGER:
Account Members:
BID # , NET INTEREST COST: $ NET INTEREST RATE: %
ACCOUNT MANAGER:
Account Members:
BID # , NET INTEREST COST: $
ACCOUNT MANAGER:
Account Members:
NET INTEREST RATE: %
EHLERS AND ASSOCIATES, INC.
Financial Specialists
507 Marquette Avenue
Minneapolis, Minnesota 55402
\J
7
001 O •
RESOLUTION NO. 8058
. CERTIFICATE OF MINUTES RELATING TO
$21105,000 GENERAL OBLIGATION BONDS OF 1985
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting,
held on June 11, 1985, at 7:30 o'clock P.M., at the City
Hall.
Members Present:
Members Absent:
Documents Attached:
Minutes of said meeting (pages): 1 through 3
RESOLUTION RELATING TO $1,370,000 GENERAL
OBLIGATION IMPROVEMENT BONDS OF 1985,
$585,000 GENERAL OBLIGATION SEWER BONDS
OF 1985 AND $150,000 GENERAL OBLIGATION
TAX INCREMENT BONDS OF 1985; AWARDING
THE SALE THEREOF
I, the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing
the bonds referred to in the title of this certificate, certify
that the documents attached hereto, as described above, have
been carefully compared with the original records of said
corporation in my legal custody, from which they have been
transcribed; that said documents are a correct and complete
transcript of the minutes of a meeting of the governing body
of said corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents
approved by the governing body at said meeting, so far as
they relate to said bonds; and that said meeting was duly
held by the governing body at the time and place and was
attended throughout by the members indicated above, pursuant
to call and notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer
this 11th day of June, 1985.
hSignature
(SEAL)
Gary D. Plotz, City Administrator
Name and Title
w
The City Administrator presented affidavits showing
publication of they Notice of Sale of $1,370,000 General
Obligation Improvement Bonds of 1985, $585,000 General Obligation
Sewer Bonds of 1985 and $150,000 General Obligation Tax Increment
Bonds of 1985, of the City in the Hutchinson Leader, the
official newspaper of the City, and in Commercial West, as
required by law and as directed by Resolution No. .8040 of
the City Council adopted May 14, 1985. The affidavits were
examined, found to comply with the provisions of Minnesota
Statutes, Chapter 475 and - directed to be-'filed in the office
of the City Administrator.
It was reported that 4 sealed bids had been
received by the City prior to 10:30 A.M., Central Daylight
Time for the purchase of the Bonds in accordance with the
Notice of Sale and Terms and Conditions of Sale. The bids
have been opened, read and tabulated, and the terms of each
have been determined to be as follows:
Total Interest
Bid for Interest Cost -Net Average
Name of Bidder Principal Rates Rate
El
Member introduced the following
resolution and moved its adoption:
RESOLUTION RELATING TO $1,370,000 GENERAL
OBLIGATION IMPROVEMENT BONDS OF 1985,
$585,000 GENERAL OBLIGATION SEWER BONDS
OF 1985 AND $150,000 GENERAL OBLIGATION
TAX INCREMENT BONDS OF_1985; AWARDING
THE SALE THEREOF
BE IT RESOLVED by the City Council of the City
of Hutchinson, Minnesota (the City), as follows:
1. This Council by Resolution No. 80 -40 adopted
on May 14, 1985, authorized and determined to issue $1,370,000
General Obligation Improvement-Bonds of 1985, $585,000 General
Obligation Sewer Bonds of 1985 and $150,000 General Obligation
Tax Increment Bonds of 1985 of the City (together, the Bonds)
and ordered that a public sale of the Bonds be held on this
date. Notice of the public sale of the Bonds was duly given
as required by Minnesota Statutes, Section 475.60. In accordance
with the Terms and Conditions of Sale, 4 sealed bids were
received by the City prior to 10:30 o'clock A.M. on this
date. Those bids have been opened, read and considered by
this Council and the terms of each have now been determined.
2. The bid of Cronin & Marcotte, Inc. ,
Of Minneapolis Minnesota ( the Purchaser) , for the purchase
of the Bonds on the terms set forth in the Terms and Conditions
of Sale, at a price of $2,077,635.mplus accrued interest from
the date of the Bonds to the date of delivery thereof, the
Bonds to bear interest at specified rates resulting in a
net interest cost (determined by the addition of any discount
to and the deduction of any premium from the total interest
on all Bonds from their date to their stated maturity) of
$1 ,062,593 2 which is the lowest net interest cost of all bids
received pursuant to the Notice of Sale and the Terms and
Conditions of Sale and is therefore declared to be the best
bid received, and is hereby accepted. The Mayor and the
City Administrator are hereby authorized and directed to
execute a contract for the sale of the Bonds to the Purchaser
in accordance with the terms of said bid, the Terms and
Conditions of Sale and this resolution.
3. The City Administrator shall retain the good
faith check of the Purchaser, pursuant to the Terms and
Conditions of Sale, and shall return the good faith checks
of the unsuccessful bidders forthwith.
4. The Official Statement relating to the Bonds,
prepared by the City in cooperation with Ehlers & Associates,
Inc., is approved, and its distribution to prospective bidders
for the Bonds ratified. The City Administrator is authorized,
in behalf of the City, to sign and deliver to the Purchaser
a certificate as to the accuracy and completeness of the
Official Statement.
Mayor
Attest:
City Administrator
The motion for the adoption of the foregoing resolution
was duly seconded by Member
and upon
vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted
and was signed by the Mayor and attested by the City
Administrator.
-2-
El
• CERTIFICATION OF MINUTES RELATING TO
$1,370,000 GENERAL OBLIGATION
IMPROVEMENT BONDS OF 1985
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting, held
on June 11, 1985, at 7:30 o'clock p.m., in the City Hall.
Members present:
Members absent:
Documents Attached:
Minutes of said meeting (pages): 1 through 18
RESOLUTION NO.
RESOLUTION RELATING TO $1,370,000
GENERAL OBLIGATION
IMPROVEMENT BONDS OF 1985;
FIXING THE FORM AND DETAILS, PROVIDING FOR
• THE EXECUTION AND DELIVERY THEREOF AND
THE SECURITY THEREFOR
I, the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing the
obligations referred to in the title of this certificate,
certify that the documents attached hereto, as described above,
have been carefully compared with the original records of said
corporation in my legal custody, from which they have been
transcribed; that said documents are a correct and complete
transcript of the minutes of a meeting of the governing body of
said corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents
approved by the governing body at said meeting, so far as they
relate to said obligations; and that said meeting was duly held
by the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call and
notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer
this & day of June, 1985.
Gary D. Plotz
•
(SEAL) City Administrator
• Member introduced the
following resolution and moved its adoption:
RESOLUTION NO.
RESOLUTION RELATING TO $1,370,000 GENERAL OBLIGATION
IMPROVEMENT BONDS OF 1985; FIXING THE FORM AND
DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY
THEREOF AND THE SECURITY THEREFOR
BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, as follows:
Section 1. Recitals.
1.01. Authorization. This Council has heretofore ordered
various local improvement projects designated as set forth in
Section 1 of Resolution No. 80 -40 adopted May 14, 1985 (the
Improvements), to be constructed within the City under and
pursuant to Minnesota Statutes, Chapter 429. The present
estimated total cost of the Improvements, as set forth in
Section 1 of Resolution No. 80 -40 together with additional
obligations issued pursuant to Minnesota Statutes, Section
• 475.56, is $1,370,000.
1.02. Sale. Pursuant to Resolution No. 80 -40, this
Council determined to issue and sell $1,370,000 principal
amount of General Obligation Improvement Bonds of 1985, of the
City (the Bonds) to defray the expense incurred and estimated
to be incurred by the City in making the Improvements,
including every item of cost of the kinds authorized in
Minnesota Statutes, Section 475.65, and $21,000 representing
interest as provided in Minnesota Statutes, Section 475.56.
Pursuant to Resolution No. 80 -40, a public sale of the Bonds
was held on June 11, 1985 and this Council, by resolution
adopt d on that d t accepted the bid of
V- , of
(the Purchaser), to purchase the
Bonds oK the,termt and conditions set forth in the Terms and
Conditions of Sale.
1.03. Issuance of Bonds. All acts, conditions and things
required by the Constitution and laws of the State of Minnesota
to be done, to exist, to happen and to be performed prior to
the issuance of the Bonds have been done, do exist, have
happened, and have been performed, wherefore it is now
necessary for this Council to establish the form and terms of
the Bonds, to provide for the security thereof, and to issue
• the Bonds forthwith.
•
•
1.04. Maturities. This Council finds and determines that
the maturities of the Bonds, as set forth in Section 3.01
hereof, are warranted by the anticipated collection of the
assessments and ad valorem taxes to be levied for the cost of
the Improvements.
Section 2. Form of Bonds.
2.01. Form of Bonds. The Bonds shall be prepared in
substantially the following form:
-2-
. (Face of Bonds]
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF McLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION
IMPROVEMENT BOND OF 1985
Date of
Rate Maturity Original Issue CUSIP
June 1, 1985 SEE REVERSE
FOR CERTAIN
DEFINITIONS
REGISTERED
OWNER:
PRINCIPAL
AMOUNT: DOLLARS
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the
City), acknowledges itself to be indebted and, for value
received, hereby promises to pay to the registered owner above
named, the principal amount indicated above, on the maturity
date specified above, with interest thereon from the date
hereof at the annual rate specified above, payable on March 1
and September 1 in each year, commencing March 1, 1986, to the
person in whose name this Bond is registered at the close of
business on the 15th day (whether or not a business day) of the
immediately preceding month, all subject to the provisions
referred to herein with respect to the redemption of the
principal of this Bond before maturity. The interest hereon
and, upon presentation and surrender hereof, the principal
hereof, are payable in lawful money of the United States of
America by check or draft of , ,
in , as Bond Registrar, Transfer
Agent and Paying Agent (the Bond Registrar), or its successor
designated under the Resolution described herein.
Additional provisions of this Bond are contained on
the reverse hereof and such provisions shall for all purposes
have the same effect as though fully set forth hereon.
-3-
• This Bond shall not be valid or become obligatory for
any purpose or be entitled to any security or benefit under the
Resolution until the Certificate of Authentication hereon shall
have been executed by the Bond Registrar by manual signature of
one of its authorized representatives.
IN WITNESS WHEREOF, the City of Hutchinson, McLeod
County, State of Minnesota, by its City Council, has caused
this Bond to be executed by the facsimile signatures of the
Mayor and the City Administrator and by a printed facsimile of
the official seal of the City and has caused this Bond to be
dated as of the date set forth below.
Dated:
(Facsimile Signature) (Facsimile Signature)
City Administrator Mayor
(Facsimile Seal)
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the
• Resolution mentioned within'.
11
By
Authorized Representative
(Reverse of the Bonds]
This Bond is one of an issue in the aggregate
principal amount of $1,370,000 (the Bonds), all of like date
and tenor except as to serial number, interest rate, and
maturity date, issued to pay the cost of construction of local
improvements in the City (the Improvements), and is issued
pursuant to and in full conformity with the provisions of the
Constitution and laws of the State of Minnesota thereunto
enabling, including Minnesota Statutes, Chapters 429 and 475.
This Bond is payable primarily from the 1985 Improvement Bond
Fund (the Fund) of the City, but the Council is required by law
to pay maturing principal hereof and interest thereon out of
any funds in the treasury if moneys on hand in the Fund are
insufficient therefor.
-4-
Bonds maturing in the years 1987 through 1992 are
payable on their respective stated maturity dates without
option of prior payment, but Bonds having stated maturity dates
in the years 1993 through 1996 are each subject to redemption
and prepayment, at the option of the City and in inverse order
of maturities and by lot, assigned in proportion to their
principal amount, within any maturity, on March 1, 1992 and on
any interest payment date thereafter, at a price equal to the
principal amount thereof to be redeemed plus interest accrued
to the date of redemption. At least thirty days prior to the
date set for redemption of any Bond, notice of the call for
redemption will be published in a daily or weekly periodical,
published in a Minnesota city of the first class or its
metropolitan area, which circulates throughout the state and
furnishes financial news as a part of its service, and will be
mailed to the Bond Registrar and to the registered owner of
each Bond to be redeemed at his address appearing in the Bond
Register, but no defect in or failure to give such mailed
notice of redemption shall affect the validity of proceedings
for the redemption of any Bond. Upon partial redemption of any
Bond, a new Bond or Bonds will be delivered to the registered
owner without charge, representing the remaining principal
amount outstanding.
. As provided in the Resolution and subject to certain
limitations set forth therein, this Bond is transferable upon
the books of the City at the principal office of the Bond
Registrar, by the registered owner hereof in person or by his
attorney duly authorized in writing upon surrender hereof
together with a written instrument of transfer satisfactory to
the Bond Registrar, duly executed by the registered owner or
his attorney; and may also be surrendered in exchange for Bonds
of other authorized denominations. Upon such transfer or
exchange, the City will cause a new Bond or Bonds to be issued
in the name of the transferee or registered owner, of the same
aggregate principal amount, bearing interest at the same rate
and maturing on the same date, subject to reimbursement for any
tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the
person in whose name this Bond is registered as the absolute
owner hereof, whether this Bond is overdue or not, for the
purpose of receiving payment and for all other purposes, and
neither the City nor the Bond Registrar shall be affected by
any notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED
that all acts, conditions and things required by the
Constitution and laws of the State of Minnesota to be done, to
•
-5-
• exist, to happen and to be performed precedent to and in the
issuance of this Bond in order to make it a valid and binding
general obligation of the City according to its terms have been
done, do exist, have happened and have been performed as so
required; that prior to the issuance hereof the City has levied
or agreed to levy special assessments on property specially
benefited by the Improvements and ad valorem taxes on all
taxable property within the City, collectible in the years and
amounts required to produce sums not less than 5% in excess of
the principal of and interest on the Bonds as such principal
and interest respectively become due, and has appropriated the
same to the Fund in the manner specified in Minnesota Statutes,
Section 429.091, Subdivision 4; that, to take care of any
accumulated or anticipated deficiency in the Fund, additional
ad valorem taxes are required by law to be levied upon all
taxable property in the City without limitation as to rate or
amount; and that the issuance of this Bond does not cause the
indebtedness of the City to exceed any constitutional or
statutory limitation.
The following abbreviations, when used in the
inscription on the face of this Bond, shall be construed as
. though they were written out in full according to the
applicable laws or regulations:
TEN COM -- as tenants UNIF GIFT MIN ACT..... Custodian.....
in common (Cust) (Minor)
•
TEN ENT -- as tenants .
by the entireties
under Uniform Gifts to
JT TEN -- as joint tenants Minors
with right of
survivorship and Act ......................
not as tenants in (State)
common
Additional abbreviations may also be used.
-6-
0
•
0
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells,
assigns and transfers unto
the within Bond and all rights thereunder, and hereby
irrevocably constitutes and appoints
attorney to transfer the within Bond on the books kept for
registration thereof, with full power of substitution in the
premises.
Dated:
PLEASE INSERT SOCIAL SECURITY
OR OTHER IDENTIFYING NUMBER
OF ASSIGNEE:
NOTICE: The signature to this
assignment must correspond with
the name as it appears upon the
face of the within Bond in every
particular, without alteration
or any change whatsoever.
Signature(s) must be guaranteed by a commercial bank
or trust company or by a brokerage firm having a membership in
one of the major stock exchanges.
2.03. Form of Certificate. A certificate in
substantially the following form shall appear on the reverse
side of each Bond, following a copy of the text of the legal
opinion of Bond Counsel:
We
copy of the
of Bonds of
Bond, dated
Bonds.
(Facsimile
City Adm
certify that the above
legal opinion rendered
the City of Hutchinson
as of the date of deli
signature)
inistrator
is a full, true and correct
by Bond Counsel on the issue
which includes the within
✓ery of and payment for the
(Facsimile signature)
Mayor
Section 3. Bond Terms, Execution and Delivery.
3.01. Maturities, Interest Rates, Denominations,
Payment. The City shall forthwith issue and deliver the Bonds,
which shall be denominated "General Obligation Improvement
Bonds of 1985" and shall be payable primarily from the 1985
Improvement Bond Fund created in Section 4.02 hereof. The
Bonds shall be issuable in the denomination of $5,000 each or
any integral multiple thereof, shall mature on March 1 in the
years and amounts set forth below, and Bonds maturing in such
years and amounts shall bear interest from date of issue until
paid or duly called for redemption at the rates per annum shown
opposite such years and amounts as follows:
-7-
Year
Amount
Rate
Year
Amount
Rate
1987
$120,000
Jl��
1992
$150,000
7 - ,2e
1988
125,000
6'"
1993
150,000
'7, V
1989
125,000
6,Sp
1994
150,000
7,Go
1990
125,000
6,25--
1995
150,000
7, ,fo
1991
125,000
'/'00
1996
150,000
r"o0
•
The Bonds shall be issuable only in fully registered form. The
interest thereon and, upon surrender of each Bond, the
principal amount thereof, shall be payable by check or draft
issued by the Registrar described herein.
3.02. Dates; Interest Payment Dates. Each Bond shall
be dated as of the last interest payment date preceding the
date of authentication to which interest on the Bond has been
paid or made available for payment, unless (i) the date of
authentication is an interest payment date to which interest
has been paid or made available for payment, in which case such
Bond shall be dated as of the date of authentication, or
(ii) the date of authentication is prior to March 1, 1986 in
which case such Bond shall be dated as of June 1, 1985. The
interest on the Bonds shall be payable on March 1 and
September 1 in each year, commencing March 1, 1986, to the
owner of record thereof as of the close of business on the
fifteenth day of the immediately preceding month, whether or
not such day is a business day.
3.03. Registration. The City shall appoint, and
shall maintain, a bond registrar, transfer agent and paying
agent (the Registrar).' The effect of registration and the
rights and duties of the City and the Registrar with respect
thereto shall be as follows:
(a) Register. The Registrar shall keep at its
principal corporate trust office a bond register in which
the Registrar shall provide for the registration of
ownership of Bonds and the registration of transfers and
exchanges of Bonds entitled to be registered, transferred
or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer
of any Bond duly endorsed by the registered owner thereof
or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the
registered owner thereof or by an attorney duly authorized
by the registered owner in writing, the Registrar shall
authenticate and deliver, in the name of the designated
transferee or transferees, one or more new Bonds of a like
-8-
• aggregate principal amount and maturity, as requested by
the transferor. The Registrar may, however, close the
books for registration of any transfer after the fifteenth
day of the month preceding each interest payment date and
until such interest payment date.
(c) Exchange of Bonds. whenever any Bond is
surrendered by the registered owner for exchange, the
Registrar shall authenticate and deliver one or more new
Bonds of a like aggregate principal amount and maturity, as
requested by the registered owner or the owner's attorney
duly authorized in writing.
(d) Cancellation. All Bonds surrendered upon any
transfer or exchange shall be promptly cancelled by the
Registrar and thereafter disposed of as directed by the
city.
(e) improper or Unauthorized Transfer. When any Bond
is presented to the Registrar for transfer, the Registrar
may refuse to transfer the same until it is satisfied that
the endorsement on such Bond or separate instrument of
transfer is legally authorized. The Registrar shall incur
no liability for its refusal, in good faith, to make
• transfers which it, in its judgment, deems improper or
unauthorized.
(f) Persons Deemed Owners. The City and the
Registrar may treat the person in whose name any Bond is at
any time registered in the bond register as the absolute
owner of such Bond, whether such Bond shall be overdue or
not, for the purpose of receiving payment of, or on account
of, the principal of and interest on such Bond and for all
other purposes, and all such payments so made to any such
registered owner or upon the owner's order shall be valid
and effectual to satisfy and discharge the liability of the
City upon such Bond to the extent of the sum or sums so
paid.
(g) Taxes, Fees and Charges. For every transfer or
exchange of Bonds, the Registrar may impose a charge upon
the owner thereof sufficient to reimburse the Registrar for
any tax, fee or other governmental charge required to be
paid with respect to such transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. In
case any Bond shall become mutilated or be lost, stolen or
destroyed, the Registrar shall deliver a new Bond of like
amount, number, maturity date and tenor in exchange and
substitution for and upon cancellation of any such
-9-
mutilated Bond or in lieu of and in substitution for any
such Bond lost, stolen or destroyed, upon the payment of
the reasonable expenses and charges of the Registrar in
connection therewith; and, in the case of a Bond lost,
stolen or destroyed, upon filing with the Registrar of
evidence satisfactory to it that such Bond was lost, stolen
or destroyed, and of the ownership thereof, and upon
furnishing to the Registrar of an appropriate bond or
indemnity in form, substance and amount satisfactory to it,
in which both the City and the Registrar shall be named as
obligees. All Bonds so surrendered to the Registrar shall
be cancelled by it and evidence of such cancellation shall
be given to the City. If the mutilated, lost, stolen or
destroyed Bond has already'matured or been called for
redemption in accordance with its terms, it shall not be
necessary to issue a new Bond prior to payment.
3.04. Appointmen of I 'tial Registrar. The City
hereby appoints ,,l -e:P ,,��, , as
the initial Registrar. a Mayor and eth City Administrator
are authorized t execute and deli er, on ,behalf of the City, a
contract with Zr2 , !obi ,ice, as
Registrar. Upon merger of conso'lidatio of t1fe Registrar with
another corporation, if the resulting corporation is a bank or
• trust company authorized bylaw to conduct such business, such
corporation shall be authorized to act as successor Registrar.
The City agrees to pay the reasonable and customary charges of
the Registrar for the services performed. The City reserves
the right to remove any Registrar upon thirty (30) days' notice
and upon the appointment of a successor Registrar, in which
event the predecessor .Registrar shall deliver all cash and
Bonds in its possession to the successor Registrar and shall
deliver the bond register to the successor Registrar. On or
before each principal or interest due date, without further
order of this Council, the City Administrator shall transmit to
the Registrar from the 1985 Improvement Bond Fund described in
Section 4.02 hereof, moneys sufficient for the payment of all
principal and interest then due.
3.05. Redemption. (a) Bonds maturing in the years
1987 through 1992 shall not be subject to redemption prior to
maturity, but Bonds maturing in the years 1993 through 1996
shall each be subject to redemption and prepayment, at the
option of the City, in inverse order of maturities and, within
any maturity, in $5,000 principal amounts selected by the
Registrar by lot, on March 1, 1992 and on any interest payment
date thereafter at a price equal to the principal amount
thereof to be redeemed plus interest accrued to the date of
redemption. At least thirty days prior to the date set for
redemption of any Bond, the City Administrator shall cause
•
-10-
. notice of the call for redemption to be published in a daily or
weekly periodical published in a Minnesota city of the first
class or its metropolitan area, which circulates throughout the
state and furnishes financial news as a part of its service,
and to be mailed to the Registrar and to the registered owner
of each Bond to be redeemed, but no defect in or failure to
give such mailed notice of redemption shall affect the validity
of proceedings for the redemption of any Bond not affected by
such defect or failure.
3.06. Preparation and Delivery. The Bonds shall be
prepared under the direction of the City Administrator and
shall be executed on behalf of the City by the signatures of
the Mayor and the City Administrator, and shall be sealed with
the official corporate seal of the City; provided that said
signatures and the corporate seal may be printed, engraved, or
lithographed facsimiles thereof. In case any officer whose
signature, or a facsimile of whose signature, shall appear on
the Bonds shall cease to be such officer before the delivery of
any Bond, such signature or facsimile shall nevertheless be
valid and sufficient for all purposes, the same as if such
officer had remained in office until delivery. Notwithstanding
such execution, no Bond shall be valid or obligatory for any
purpose or entitled to any security or benefit under this
• resolution unless and until a certificate of authentication on
such Bond has been duly executed by the manual signature of an
authorized representative of the Registrar. Certificates of
authentication on different Bonds need not be signed by the
same representative. The executed certificate of authenti-
cation on each Bond shall be conclusive evidence that it has
been authenticated and. delivered under this resolution. When
the Bonds have been so executed and authenticated, they shall
be delivered by the City Administrator to the purchaser thereof
upon payment of the purchase price in accordance with the
contract of sale heretofore made and executed, and the
purchaser shall not be obligated to see to the application of
the purchase price.
0
Section 4. Security Provisions.
4.01. 1985 Improvement Construction Fund. There is
hereby created a special bookkeeping fund to be designated as
the "1985 Improvement Construction Fund" (hereinafter referred
to as the Construction Fund), to be held and administered by
the City Administrator separate and apart from all other funds
of the City. The City appropriates to the Construction Fund
(a) the proceeds of the sale of the Bonds, and (b) all
collections of special assessments levied for the Improvements
until completion and payment of all costs of the Improvements.
The Construction Fund shall be used solely to defray expenses
-11-
of the Improvements, including but not limited to the transfer
to the Bond Fund, created in Section 4.02 hereof, of amounts
sufficient for the payment of interest and principal, if any,
due upon the Bonds prior to the completion and payment of all
costs of the Improvements. Upon completion and payment of all
costs of the Improvements, any balance of the proceeds of Bonds
remaining in the Construction Fund may be used to pay the cost,
in whole or in part, of any other improvements instituted
pursuant to the Act, as directed by the City Council, but any
balance of such proceeds not so used shall be credited and paid
to the Bond Fund.
4.02. 1985 Improvement Bond Fund. So long as any of
the Bonds are outstanding and any principal of or interest
thereon unpaid, the City Administrator shall maintain a
separate and special bookkeeping fund designated "1985
Improvement Bond Fund" (hereinafter referred to as the Bond
Fund) to be used for no purpose other than the payment of the
principal of and interest on the Bonds and on such other
improvement bonds of the City as have been or may be directed
to be paid therefrom. The City irrevocably appropriates to the
Bond Fund (a) the collections of special assessments and other
funds to be credited and paid thereto in accordance with the
provisions of Section 4.01, (b) any taxes levied in accordance
• with this resolution, and (c) all such other moneys as shall be
received and appropriated to the Bond Fund from time to time.
If the balance in the Bond Fund is at any time insufficient to
pay all interest and principal then due on all bonds payable
therefrom, the payment shall be made from any fund of the City
which is available for that purpose, subject to reimbursement
from the Bond Fund when the balance therein is sufficient, and
the Council covenants and agrees that it will each year levy a
sufficient amount to take care of any accumulated or
anticipated deficiency, which levy is not subject to any
constitutional or statutory tax limitation.
4.03. Additional Bonds. The City reserves the right
to issue additional bonds payable from the Bond Fund as may be
required to finance costs of the Improvements not financed
hereby; provided that the City Council shall, prior to the
delivery of such additional bonds, levy or agree to levy by
resolution sufficient additional special assessments and ad
valorem taxes, if any, which, together with other moneys or
revenues pledged for the payment of said additional
obligations, will produce revenues at least five percent (5 %)
in excess of the amount needed to pay when due the principal
and interest on all bonds payable from the Bond Fund. The
additional special assessments, ad valorem taxes and moneys or
revenues so pledged, levied or agreed to be levied shall be
irrevocably appropriated to the Bond Fund in the manner
• provided by Minnesota Statutes, Section 475.61.
-12-
4.04. Levy of Special Assessments. The City hereby
covenants and agrees that for payment of the cost of the
Improvements it will do and perform all acts and things
necessary for the full and valid levy of special assessments
against all assessable lots, tracts and parcels of land
benefited thereby and located within the area proposed to be
assessed therefor, based upon the benefits received by each
such lot, tract or parcel, in an aggregate principal amount not
less than twenty percent (20 %) of the cost of the
Improvements. In the event that any such assessment shall be
at any time held invalid with respect to any lot, piece or
parcel of land, due to any error, defect or irregularity in any
action or proceeding taken or to be taken by the City or this
Council or any of the City's officers or employees, either in
the making of such assessment or in the performance of any
condition precedent thereto, the City and this Council hereby
covenant and agree that they will forthwith do all such further
acts and take all such further proceedings as may be required
by law to make such assessments a valid and binding lien upon
such property. The Council presently estimates that the
special assessments shall be payable in not more than /o
installments, the first installment to be collectible with
taxes during the year 1986, and that deferred installments
shall bear interest at the rate of percent ( %) per
• annum from the date of the resolution levying said assessment
until December 31 of the year in which the installment is
payable.
•
4.05. Ad Valorem Taxes. The full faith and credit
and taxing powers of the City are irrevocably pledged for the
prompt and full payment of the principal of and interest in the
Bonds as the same become respectively due. For the purpose
there is hereby levied upon all of the taxable property of the
City a direct, annual ad valorem tax, which shall be spread
upon the tax rolls prepared in each of the following years and
collected with other taxes in the following years and amounts
as follows:
Levy Collection
Year Year Amount
1986
1987
1987
1988
1988
1989
1989
1990
1990
1991
1991
1992
1992
1993
1993
1994
1994
1995
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The foregoing tax levies are such that if collected in full
they will produce at least five percent (5 %) in excess of the
amount needed to pay when due the principal of and interest on
the Bonds. This tax shall be irrevocably appropriated to the
Bond Fund as long as any of the Bonds are outstanding and
unpaid; provided that the City reserves the right and power to
reduce the levies in the manner and to the extent permitted by
Minnesota Statutes, Section 475.61.
4.06. Full Faith and Credit Pledged. The full faith
and credit of the City are irrevocably pledged for the prompt
and full payment of the principal of and the interest on the
Bonds, and the Bonds shall be payable from the Bond Fund in
accordance with the provisions and covenants contained in this
resolution. It is estimated that the taxes and special
assessments levied and to be levied for the payment of the
Improvements will be collected in amounts not less than five
percent (5 %) in excess of the annual principal and interest
requirements of the Bonds. If the money on hand in the Bond
Fund should at any time be insufficient for the payment of
principal and interest then due, this City shall pay the
principal and interest out of any fund of the City, and such
other fund or funds shall be reimbursed therefor when
sufficient money is available to the Bond Fund. If on
• October 1 in any year the sum of the balance in the Bond Fund
plus the amount of taxes and special assessments theretofore
levied for the Improvements and collectible through the end of
the following calendar year is not sufficient to pay when due
all principal and interest become due on all Bonds payable
therefrom in said following calendar year, or the Bond Fund has
incurred a deficiency .in the manner provided in this Section
4.06, a direct, irrepealable, ad valorem tax shall be levied on
all taxable property within the corporate limits of the City
for the purpose of restoring such accumulated or anticipated
deficiency in accordance with the provisions of this resolution.
Section 5. Defeasance. When all of the Bonds and all
coupons appertaining thereto have been discharged as provided
in this section, all pledges, covenants and other rights
granted by this resolution to the holders of the Bonds shall
cease. The City may discharge its obligations with respect to
any Bonds and coupons appertaining thereto which are due on any
date by depositing with the paying agent on or before that date
a sum sufficient for the payment thereof in full; or, if any
Bond or coupon should not be paid when due, it may nevertheless
be discharged by depositing with the paying agent a sum
sufficient for the payment thereof in full with interest
accrued to the date of such deposit. The City may also at any
time discharge its obligations with respect to any Bonds,
subject to the provisions of law now or hereafter authorizing
and regulating such action, by depositing irrevocably in
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escrow, with .a bank qualified by law as an escrow agent for
this purpose, cash or securities which are general obligations
of the United States or securities of United States agencies
which are authorized by law to be so deposited, bearing
interest payable at such time and at such rates and maturing on
such dates as shall be required, without reinvestment, to pay
all principal and interest to become due thereon to maturity.
Section 6. Registration, Certification of
Proceedings, Investment of Moneys and Arbitrage.
6.01. Registration. The City Administrator is hereby
authorized and directed to file a certified copy of this
resolution with the County Auditor of McLeod County, together
with such other information as he shall require, and to obtain
from the County Auditor a certificate that the Bonds have been
entered on his bond register and that the tax required for the
payment thereof has been levied and filed as required by law.
6.02. Certification of Proceedings. The officers of
the City and the County Auditor of McLeod County are hereby
authorized and directed to prepare and furnish to the
Purchaser, and to Dorsey & Whitney, Bond Counsel, certified
copies of all proceedings and records of the City, and such
. other affidavits, certificates and information as may be
required to show the facts relating to the legality and
marketability of the Bonds as the same appear from the books
and records under their custody and control or as otherwise
known to them, and all such certified copies, certificates and
affidavits, including any heretofore furnished, shall be deemed
representations of the-City as to the facts recited therein.
6.03. Covenant. The City covenants and agrees with
the holders from time to time of the Bonds that it will not
take or permit to be taken by any of its officers, employees or
agents any action which would cause the interest on the Bonds
to become subject to taxation under the Internal Revenue Code
of 1954, as amended (the Code), and Regulations promulgated
thereunder.
6.04. Investment of Moneys on Deposit in Bond Fund.
Unless and until the regulations under Section 103(c) of the
Code which have been promulgated by the Internal Service prior
to the date hereof have been modified or amended in pertinent
part, the City Administrator shall ascertain monthly the amount
on deposit in the Bond Fund. If the amount on deposit therein
ever exceeds by more than $205,500 the aggregate amount of
principal and interest due and payable from the Bond Fund
within 12 months thereafter plus a reasonable carryover amount
• not exceeding the greater of one year's earnings on the Bond
Fund or one - twelfth of the annual debt service payable
-15-
therefrom, such excess shall not be invested except at a yield
less than or'equal to the yield on the Bonds, based upon their
amount, maturities and interest rates on their date of issue,
computed by the actuarial method. If any additional
improvement bonds are ever issued and made payable from the
Bond Fund pursuant to Section 4.03 hereof, the dollar amount in
the preceding sentence shall be changed to equal fifteen
percent (15 %) of the aggregate original principal amount of all
bonds, including the Bonds, which are then outstanding and
payable therefrom. The City reserves the right to amend the
provisions of this Section 6.04 at any time, whether prior to
or after the delivery of the Bonds, if and to the extent that
this Council determines that the provisions of this Section
6.04 are not necessary in order to assure that the Bonds are
not arbitrage bonds under Section 103(c) of the Code and the
applicable Regulations.
6.05. Arbitrage. The Mayor and City Administrator,
being the officers of the City charged with the responsibility
for issuing the Bonds pursuant to this resolution, are
authorized and directed to execute and deliver to the Purchaser
a certificate in accordance with the provisions of Section
103(c) of the Code, and Treasury Regulations, Sections
1.103 -13, 1.103 -14 and 1.103.15, stating the facts, estimates
and circumstances in existence on the date of issue and
• delivery of the Bonds which indicate that the proceeds of the
Bonds will not be used in a manner that would cause the Bonds
to be arbitrage bonds within the meaning of said Code and
Regulations.
Attest:
City Administrator
(SEAL)
is
-16-
Mayor
0 The.motion for the adoption of the foregoing
resolution was duly seconded by Member , and
upon vote being taken thereon, the following voted in favor
thereofand the following voted against the same:
whereupon said resolution was declared duly passed and adopted,
and was signed by the Mayor, which was attested by the City
Administrator.
0
•
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I
�J
•
•
CERTIFICATION OF MINUTES RELATING TO
$585,000 GENERAL OBLIGATION SEWER BONDS OF 1985
Issuer: City of Hutchinson, Minnesota
Governing body: City Council
Kind, date, time and place of meeting:
on June 11, 1985, at 7:30 o'clock P.M.
Members present:
Members absent:
A regular meeting held
at the City Hall.
Documents attached:
Minutes of said meeting (including): 1 through 13
RESOLUTION NO. ?'o GO
RESOLUTION RELATING TO $585,000 GENERAL
OBLIGATION SEWER BONDS OF 1985; FIXING THE
FORM AND DETAILS, AND PROVIDING FOR THE
EXECUTION AND DELIVERY THEREOF AND SECURITY
THEREFOR
I, the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing the
obligations referred to in the title of this certificate,
certify that the documents attached hereto, as described above,
have been carefully compared with the original records of the
corporation in my legal custody, from which they have been
transcribed; that the documents are a correct and complete
transcript of the minutes of a meeting of the governing body of
the corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents
approved by the governing body at the meeting, insofar as they
relate to the obligations; and that the meeting was duly held
by the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call and
notice given as required by law.
WITNESS my hand officially as such recording officer
this
,e�LL day of June, 1985.
Gary D. Plotz
City Administrator
• Member introduced the following
resolution and moved its adoption:
RESOLUTION NO. 9'o6 a
RESOLUTION RELATING TO $585,000 GENERAL
OBLIGATION SEWER BONDS OF 1985; FIXING THE
FORM AND DETAILS, AND PROVIDING FOR THE
EXECUTION AND DELIVERY THEREOF AND SECURITY
THEREFOR
BE IT RESOLVED by the City Council (the Council) of
the City of Hutchinson, McLeod County, Minnesota (the City), as
follows:
Section 1. Authorization and Sale.
1.01. Authorization. The City owns and operates a
waterworks plant and system and a sewage treatment plant and
sanitary sewer system (the Utility). This Council, under the
authority of Minnesota Statutes, Chapter 475, and pursuant to
Resolution No. 80 -40 adopted on May 14, 1985 determined that it
is necessary and expedient for the City to issue and sell its
General Obligation Sewer Bonds of 1985 (the Bonds) in the
• principal amount of $585,000 to defray a portion of the City's
share of the expense to be incurred and estimated to be
incurred by the City in constructing a new wastewater treatment
facility and acquiring and installing items of equipment
therein, including every item of costs of the kinds authorized
in Minnesota Statutes, Section 475.65, $9,000 of such amount
representing interest as provided in Minnesota Statutes,
Section 475.56.
1.02. Sale. Pursuant to Resolution No. 80 -40, a
public sale of the Bonds was held on June 11, 1985 and this
Co cil by resolu ion adopte on that d to accepted the bid of
and associates to' purchase "the Bonds on the term(s and
conditions set forth in the Terms and Conditions of Sale
contained in Resolution No. 80 -40.
1.03. Outstanding Bonds. The City has previously
issued its $1,300,000 General Obligation Water and Sewer
Revenue Bonds, dated as of July 1, 1967 (hereinafter, the 1967
Bonds), under and pursuant to the provisions of a resolution
duly adopted by this Council on May 22, 1967 (hereinafter, the
1967 Bond Resolution), its $900,000 General Obligation Water
and Sewer Revenue Bonds, dated as of May 1, 1969 (hereinafter,
the 1969 Bonds), under and pursuant to the provisions of
r�
U
• Resolution No. 2861 duly adopted by this Council on March 24,
1969, its $800,000 General Obligation Water and Sewer Revenue
Bonds, dated as of November 1, 1971 (hereinafter, the 1971
Bonds), under and pursuant to the provisions of Resolution No.
4088 duly adopted by this Council on September 27, 1971 and its
General Obligation Water Revenue Bonds of 1982, dated as of
August 1, 1982 (hereinafter, the 1982 Bonds), under and
pursuant to the provisions of Resolution No. 7243 duly adopted
by this Council on August 10, 1982. The 1967 Bonds, the 1969
Bonds, the 1971 Bonds and the 1982 Bonds are all general
obligations bonds of the City payable primarily from net
revenues of the Utility issued pursuant to the provisions of
Minnesota Statutes, Section 444.075. The City has retained the
right to issue additional revenue bonds payable on a parity
with the pledge of net revenues for the payment of principal
of, premium, if any, and interest on the 1967 Bonds, the 1969
Bonds, the 1971 Bonds and the 1982 Bonds.
1.04. Issuance of Bonds. All acts, conditions and things
which are required by the Constitution and laws of the State of
Minnesota to be done, to exist, to happen and to be performed
precedent to and in the valid issuance of the Bonds having been
done, existing, having happened and having been performed, it
is now necessary for this Council to establish the form and
• terms of the Bonds, to provide security therefor and to issue
the Bonds forthwith.
Section 2. Form of Bonds. The Bonds shall be
prepared in substantially the following form:
-2-
• (Face of the Bonds]
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF MCLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION SEWER BOND OF 1985
Date of
Rate Maturity Original Issue CUSIP
June 1, 1985
REGISTERED SEE REVERSE FOR
OWNER: CERTAIN
DEFINITIONS
PRINCIPAL DOLLARS
AMOUNT:
. KNOW ALL MEN BY THESE PRESENTS that the City of
Hutchinson, McLeod County, Minnesota (the City), acknowledges
itself to be indebted and, for value received, hereby promises
to pay to the registered owner specified above, the principal
amount specified above, on the maturity date specified above,
with interest thereon from the date hereof at the annual rate
specified above, payable on March 1 and September 1 in each
year, commencing March 1, 1986, to the person in whose name
this Bond is registered at the close of business on the 15th
day (whether or not a business day) of the immediately
preceding month, all subject to the provisions referred to
herein with respect to the redemption of the principal of this
Bond before maturity. The interest hereon and, upon
presentation and surrender hereof, the principal hereof are
payable in lawful money of the United States of America by
check or draft of
, in as Bond
Registrar, Transfer Agent and Paying Agent (the Bond
Registrar), or its successor designated under the Resolution
described herein. For the prompt and full payment of such
principal and interest as the same become due, the full faith,
credit and taxing powers of the City are hereby irrevocably
pledged.
Additional provisions of this Bond are contained on
the reverse hereof and such provisions shall for all purposes
have the same effect as though fully set forth hereon.
-3-
• This Bond shall not be valid or become obligatory for
any purpose or be entitled to any security or benefit under the
Resolution until the Certificate of Authentication hereon shall
have been executed by the Bond Registrar by manual signature of
one of its authorized representatives.
IN WITNESS WHEREOF, the City of Hutchinson, McLeod
County, State of Minnesota, by its City Council, has caused
this Bond to be executed by the facsimile signatures of the
Mayor and the City Administrator and by a printed facsimile of
the official seal of the City and has caused this Bond to be
dated as of the date set forth below.
Dated:
(Facsimile Signature) (Facsimile Signature)
City Administrator Mayor
(Facsimile Seal)
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the
• Resolution mentioned within.
is
By
Authorized Representative
[Reverse of the Bonds]
This Bond is one of an issue in the aggregate
principal amount of $585,000 (the Bonds), issued pursuant to a
resolution adopted by the City Council on June 11, 1985 (the
Resolution) to finance construction of a new wastewater
treatment facility in the City and the acquisition and
installation of equipment therein, and is issued pursuant to
and in full conformity with the provisions of the Constitution
and laws of the State of Minnesota thereunto enabling,
including Minnesota Statutes, Chapter 475. The Bonds are
issuable only as fully registered bonds, in denominations of
$5,000 or any multiple thereof, of single maturities.
-4-
• Bonds maturing in the years 1987 through 1992 are
payable on their respective stated maturity dates without
option of prior payment, but Bonds having stated maturity dates
in the years 1993 through 1996 are each subject to redemption
and prepayment, at the option of the City and in inverse order
of maturities and by lot, assigned in proportion to their
principal amount, within any maturity, on March 1, 1992 and on
any interest payment date thereafter, at a price equal to the
principal amount thereof to be redeemed plus interest accrued
to the date of redemption. At least thirty days prior to the
date set for redemption of any Bond, notice of the call for
redemption will be published in a daily or weekly periodical,
published in a Minnesota city of the first class or its
metropolitan area, which circulates throughout the state and
furnishes financial news as a part of its service, and will be
mailed to the Bond Registrar and to the registered owner of
each Bond to be redeemed at his address appearing in the Bond
Register, but no defect in or failure to give such mailed
notice of redemption shall affect the validity of proceedings
for the redemption of any Bond. Upon partial redemption of any
Bond, a new Bond or Bonds will be delivered to the registered
owner without charge, representing the remaining principal
amount outstanding.
• As provided in the Resolution and subject to certain
limitations set forth therein, this Bond is transferable upon
the books of the City at the principal office of the Bond
Registrar, by the registered owner hereof in person or by his
attorney duly authorized in writing upon surrender hereof
together with a written instrument of transfer satisfactory to
the Bond Registrar, duly executed by the registered owner or
his attorney; and may also be surrendered in exchange for Bonds
of other authorized denominations. Upon such transfer or
exchange, the City will cause a new Bond or Bonds to be issued
in the name of the transferee or registered owner, of the same
aggregate principal amount, bearing interest at the same rate
and maturing on the same date, subject to reimbursement for any
tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the
person in whose name this Bond is registered as the absolute
owner hereof, whether this Bond is overdue or not, for the
purpose of receiving payment and for all other purposes, and
neither the City nor the Bond Registrar shall be affected by
any notice to the contrary.
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED
that all acts, conditions and things required by the
Constitution and laws of the State of Minnesota to be done, to
-5-
exist, to happen and to be performed precedent to and in the
issuance of this Bond, have been done, do exist, have happened
and have been performed in regular and due form, time and
manner as so required; that in and by Resolution No. 7243,
adopted on August 10, 1982, the City has covenanted and agreed
with the holders of the Bonds that it will impose and collect
charges for the service, use and availability of its water and
sewer utility at the times and in amounts required to produce
net revenues adequate, to pay all principal of and interest on
the Bonds and on all other bonds payable from net revenues of
the water and sewer utility as such principal and interest
respectively become due; that, if needed to pay such principal
and interest, ad valorem taxes will be levied upon all taxable
property in the City, without limitation as to rate or amount;
and that this Bond, together with all other indebtedness of the
City outstanding on the date hereof, and on the date of its
actual issuance and delivery, does not exceed any
constitutional or statutory limitation of indebtedness.
The following abbreviations, when used in the
inscription on the face of this Bond, shall be construed as
though they were written out in full according to the
applicable laws or regulations:
• TEN COM -- as tenants UNIF GIFT MIN ACT..... Custodian.....
in common (Cust) (Minor)
•
TEN ENT -- as tenants
by the entireties
under Uniform Gifts to
JT TEN -- as joint tenants Minors
with right of
survivorship and Act ......................
not as tenants in (State)
common
Additional abbreviations may also be used.
ffm
•
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells,
assigns and transfers unto
the within Bond and all rights thereunder, and hereby
irrevocably constitutes and appoints
attorney to transfer the within Bond on the books kept for
registration thereof, with full power of substitution in the
premises.
Dated:
PLEASE INSERT SOCIAL SECURITY
OR OTHER IDENTIFYING NUMBER
OF ASSIGNEE:
NOTICE: The signature to this
assignment must correspond with
the name as it appears upon the
face of the within Bond in every
particular, without alteration
or any change whatsoever.
Signature(s) must be guaranteed by a commercial bank
or trust company or by a brokerage firm having a membership in
one of the major stock exchanges.
Section 3. Bond Terms, Execution and Delivery.
3.01. Maturities, Interest Rates, Denominations,
Payment. The City shall forthwith issue and deliver the Bonds,
which shall be denominated "General Obligation Sewer Bonds of
1985." The Bonds shall be issuable in the denomination of
$5,000 each or any integral multiple thereof, shall mature on
March 1 in the years and amounts set forth below, and Bonds
maturing in such years and amounts shall bear interest from
date of issue until paid or duly called for redemption at the
rates per annum shown opposite such years and amounts as
follows:
Year
Amount
Rate
Year
Amount
Rate
1987
$55,000
5-,5-V
1992
$55,000
7•�0
1988
40,000
(,• o o
1993
55,000
1989
40,000
(1 .571
1994
80,000
7,e
1990
40,000
6'75
1995
80,000
�1,P°
1991
65,000
7,00
1996
75,000
k•°0
The Bonds shall be issuable only in fully
form. The interest thereon and, upon surrender of
the principal amount thereof, shall be payable by
draft issued by the Registrar described herein.
-7-
registered
each Bond,
check or
• 3.02. Dates; Interest Payment Dates. Each Bond shall
be dated as of the last interest payment date preceding the
date of authentication to which interest on the Bond has been
paid or made available for payment, unless (i) the date of
authentication is an interest payment date to which interest
has been paid or made available for payment, in which case such
Bond shall be dated as of the date of authentication, or
(ii) the date of authentication is prior to March 1, 1986, in
which case such Bond shall be dated as of June 1, 1985, The
interest on the Bonds shall be payable on March 1 and
September 1 in each year, commencing March 1, 1986, to the
owner of record thereof as of the close of business on the
fifteenth day of the immediately preceding month, whether or
not such day is a business day.
3.03. Registration. The City shall appoint, and
shall maintain, a bond registrar, transfer agent and paying
agent (the Registrar). The effect of registration and the
rights and duties of the City and the Registrar with respect
thereto shall be as follows:
(a) Register. The Registrar shall keep at its
principal corporate trust office a bond register in which
the Registrar shall provide for the registration of
ownership of Bonds and the registration of transfers and
• exchanges of Bonds entitled to be registered, transferred
or exchanged.
0
(b) Transfer of Bonds. Upon surrender for transfer
of any Bond duly endorsed by the registered owner thereof
or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the
registered owner thereof or by an attorney duly authorized
by the registered owner in writing, the Registrar shall
authenticate and deliver, in the name of the designated
transferee or transferees, one or more new Bonds of a like
aggregate principal amount and maturity, as requested by
the transferor. The Registrar may, however, close the
books for registration of any transfer after the fifteenth
day of the month preceding each interest payment date and
until such interest payment date.
(c) Exchange of Bonds. Whenever any Bond is
surrendered by the registered owner for exchange, the
Registrar shall authenticate and deliver one or more new
Bonds of a like aggregate principal amount and maturity, as
requested by the registered owner or the owner's attorney
duly authorized in writing.
(d) Cancellation. All Bonds surrendered upon any
transferor exchange shall be promptly cancelled by the
Registrar and thereafter disposed of as directed by the
City.
(e) Improper or Unauthorized Transfer. When any Bond
is presented to the Registrar for transfer, the Registrar
may refuse to transfer the same until it is satisfied that
the endorsement on such Bond or separate instrument of
transfer is legally authorized. The Registrar shall incur
no liability for its refusal, in good faith, to make
transfers which it, in its judgment, deems improper or
unauthorized.
(f) Persons Deemed Owners. The City and the
Registrar may treat the person in whose name any Bond is at
any time registered in the bond register as the absolute
owner of such Bond, whether such Bond shall be overdue or
not, for the purpose of receiving payment of, or on account
of, the principal of and interest on such Bond and for all
other purposes, and all such payments so made to any such
registered owner or upon the owner's order shall be valid
and effectual to satisfy and discharge the liability of the
City upon such Bond to the extent of the sum or sums so
paid.
• (g) Taxes, Fees and Charges. For every transfer or
exchange of Bonds, the Registrar may impose a charge upon
the owner thereof sufficient to reimburse the Registrar for
any tax, fee or other governmental charge required to be
paid with respect to such transfer or exchange.
•
(h) Mutilated Lost Stolen or Destroyed Bonds. In
case any Bond shall become mutilated or be lost, stolen or
destroyed, the Registrar shall deliver a new Bond of like
amount, number, maturity date and tenor in exchange and
substitution for and upon cancellation of any such
mutilated Bond or in lieu of and in substitution for any
such Bond lost, stolen or destroyed, upon the payment of
the reasonable expenses and charges of the Registrar in
connection therewith; and, in the case of a Bond lost,
stolen or destroyed, upon filing with the Registrar of
evidence satisfactory to it that such Bond was lost, stolen
or destroyed, and of the ownership thereof, and upon
furnishing to the Registrar of an appropriate bond or
indemnity in form, substance and amount satisfactory to it,
in which both the City and the Registrar shall be named as
obligees. All Bonds so surrendered to the Registrar shall
be cancelled by it and evidence of such cancellation shall
be given to the City. If the mutilated, lost, stolen or
cm
• destroyed Bond has already matured or been called for
redemption in accordance with its terms, it shall not be
necessary to issue a new Bond prior to payment.
3.04. A intment of In'tial Re istrar. The City
hereby appoints _ zygg� f4aL, 2%P,4sL- as
the initial Registrar. The Mayor and the i Administrator
are authorized to pxecute and del' er, on behalf of the City, a
contract with : n"- �')W." ,Z� �, , as
Registrar. Upon merger 5e cons lidatio ri of the Registrar with
another corporation, if the resulting corporation is a bank or
trust company authorized by law to conduct such business, such
corporation shall be authorized to act as successor Registrar.
The City agrees to pay the reasonable and customary charges of
the Registrar for the services performed. The City reserves
the right to remove any Registrar upon thirty (30) days' notice
and upon the appointment of a successor Registrar, in which
event the predecessor Registrar shall deliver all cash and
Bonds in its possession to the successor Registrar and shall
deliver the bond register to the successor Registrar. on or
before each principal or interest due date, without further
order of this Council, the City Administrator shall transmit to
the Registrar, moneys sufficient for the payment of all
principal and interest then due pursuant to Section 4.01 hereof.
3.05. Redemption. Bonds maturing in the years 1987
through 1992 shall not be subject to redemption prior to
maturity, but Bonds maturing in the years 1993 through 1996
shall each be subject to redemption and prepayment, at the
option of the City, in inverse order of.maturities and, within
any maturity, in $5,000 principal amounts selected by the
Registrar by lot, on March 1, 1992 and on any interest payment
date thereafter at a price equal to the principal amount
thereof to be redeemed plus interest accrued to the date of
redemption. At least thirty days prior to the date set for
redemption of any Bond, the City Administrator shall cause
notice of the call for redemption to be published in a daily or
weekly periodical published in a Minnesota city of the first
class or its metropolitan area, which circulates throughout the
state and furnishes financial news as a part of its service,
and to be mailed to the Registrar and to the registered owner
of each Bond to be redeemed, but no defect in or failure to
give such mailed notice of redemption shall affect the validity
of proceedings for the redemption of any Bond not affected by
such defect or failure.
3.06. Preparation and Delivery. The Bonds shall be
prepared under the direction of the City Administrator and
shall be executed on behalf of the City by the signatures of
• the Mayor and the City Administrator, and shall be sealed with
-10-
the official corporate seal of the City; provided that said
signatures and the corporate seal may be printed, engraved, or
lithographed facsimiles thereof. In case any officer whose
signature, or a facsimile of whose signature, shall appear on
the Bonds shall cease to be such officer before the delivery of
any Bond, such signature or facsimile shall nevertheless be
valid and sufficient for all purposes, the same as if such
officer had remained in office until delivery. Notwithstanding
such execution, no Bond shall be valid or obligatory for any
purpose or entitled to any security or benefit under this
resolution unless and until a certificate of authentication on
such Bond has been duly executed by the manual signature of an
authorized representative of the Registrar. Certificates of
authentication on different Bonds need not be signed by the
same representative. The executed certificate of
authentication on each Bond shall be conclusive evidence that
it has been authenticated and delivered under this resolution.
When the Bonds have been so executed and authenticated, they
shall be delivered by the City Administrator to the purchaser
thereof upon payment of the purchase price in accordance with
the contract of sale heretofore made and executed, and the
purchaser shall not be obligated to see to the application of
the purchase price.
Section 4. Maintenance of Accounts; Pledge of
• Net Revenues and Full Faith and Credit.
4.01. Maintenance of Accounts and Covenants. The City
shall continue to maintain separate Water and Sewer Accounts
within its Public Utility Fund, with separate subaccounts as
provided in the 1967 Bond Resolution, including but not limited
to the General obligation Water and Sewer Revenue Bond Account
(hereinafter, the Account). This Council further covenants and
agrees with the holders of the Bonds that it will keep and
enforce the covenants and agreements set forth in the 1967 Bond
Resolution.
•
4.02. Sufficiency of Net Revenues. It is determined that
the estimated net revenues of the Utility will be sufficient to
pay the principal of and interest on all bonds payable from the
Account, including the 1967 Bonds, the 1969 Bonds, the 1971
Bonds, the 1982 Bonds and the Bonds.
4.03. Imposition of Charges; Additional Bonds. Pursuant
to the provisions of Minnesota Statutes, Section 444.075, as
amended, the City hereby covenants and agrees with the holders
from time to time of the Bonds that so long as any of the Bonds
are outstanding, the City will impose and collect reasonable
charges for the service, use and availability of the Utility to
the City and its inhabitants according to schedules calculated
-11-
to produce net revenues which, together with collections of
special assessments, will be sufficient to pay all principal
and interest when due on the 1967 Bonds, the 1969 Bonds, the
1971 Bonds, the 1982 Bonds and the Bonds, and said net
revenues, to the extent necessary, are hereby irrevocably
pledged and appropriated to the payment of the Bonds and
interest thereon; provided that nothing herein shall preclude
the City from hereafter making further pledges and
appropriations of net revenues of the Utility for the payment
of additional obligations of the City hereafter authorized if
the City Council determines before the authorization of such
additional obligations that the estimated net revenues of the
Project will be sufficient, together with any other sources
pledged to or projected to be used, for the payment of the
Bonds and such additional obligations. Such further pledges
and appropriations of said net revenues may be made superior or
subordinate to or on a parity with the pledge and appropriation
herein made.
4.04. Full Faith and Credit Pledged. The full faith,
credit and taxing power of the City are irrevocably pledged for
the prompt and full payment of the principal of and interest on
the Bonds and on all other bonds made payable from the Account,
and the Bonds shall be payable from the Account in accordance
with the provisions and covenants contained in this
• resolution. If on October 1 in any year the sum of (i) the
balance in the Account, plus (ii) the amount of net revenues of
the Project is less than the amount of principal and interest
payable from the Account through the end of the next calendar
year, a direct, irrepealable, ad valorem tax shall be levied on
all taxable property within the corporate limits of the City
for the purpose of restoring such accumulated or anticipated
deficiency in accordance with the provisions of this resolution.
11
Section 5. Defeasance.
When all of the Bonds have been discharged as provided
in this Section 5, all pledges, covenants and other rights
granted by this resolution to the holders of the Bonds shall
cease. The City may discharge its obligations with respect to
any Bonds which are due on any date by irrevocably depositing
with the Registrar on or before that date a sum sufficient for
the payment thereof in full; or, if any Bond should not be paid
when due, it may nevertheless be discharged by depositing with
the Registrar a sum sufficient for the payment thereof in full
with interest accrued to the date of such deposit. The City
may also at any time discharge its obligations with respect to
any Bonds, subject to the provisions of law now or hereafter
authorizing and regulating such action, by depositing
irrevocably in escrow, with a bank qualified by law as an
-12-
Ah escrow agent for this purpose, cash or securities which are
general obligations of the United States or securities of
United States agencies which are authorized by law to be so
deposited, bearing interest payable at such time and at such
rates and maturing on such dates as shall be required, without
reinvestment, to pay all principal and interest to become due
thereon to maturity.
Section 5. County Auditor Registration, Certification
of Proceedings, Investment of Moneys and Arbitrage.
5.01. County Auditor Registration. The City
Administrator is hereby authorized and directed to file a
certified copy of this resolution with the County Auditor of
McLeod County, together with such other information as the
County Auditor shall require, and to obtain from said County
Auditor a certificate that the Bonds have been entered on his
bond register and the taxes described in Section 4.02 hereof
have been levied as required by law.
5.02. Certification of Proceedings. The officers of
the City and the County Auditor of McLeod County are hereby
authorized and directed to prepare and furnish to the purchaser
of the Bonds and to Dorsey & Whitney, Bond Counsel, certified
copies of all proceedings and records of the City, and such
• other affidavits, certificates and information as may be
required to show the facts relating to the legality and
marketability of the Bonds as the same appear from the books
and records under their custody and control or as otherwise
known to them, and all such certified copies, certificates and
affidavits, including any heretofore furnished, shall be deemed
representations of the City as to the facts recited therein.
•
5.03. (a) Covenants. The City covenants and agrees
with the holders from time to time of the Bonds that it will
not take or permit to be taken by any of its officers,
employees or agents any action which would cause the interest
on the Bonds to become subject to taxation under the Internal
Revenue Code of 1954, as amended (the Code), and the Treasury
Regulations promulgated thereunder (the Regulations), and
covenants to take any and all actions within its powers to
ensure that the interest on the Bonds will not become subject
to taxation under the Code and the Regulations.
(b) Arbitrage Certification. The Mayor and City
Administrator, being the officers of the City charged with the
responsibility for issuing the Bonds pursuant to this
resolution, are authorized and directed to execute and deliver
to the purchaser thereof a certificate in accordance with the
provisions of Section 103(c) of the Code, and Sections
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1.103 -13, 1.103 -14 and 1.103 -15 of the Regulations, stating the
facts, estimates and circumstances in existence on the date of
issue and delivery of the Bonds which make it reasonable to
expect that the proceeds of the Bonds will not be used in a
manner that would cause the Bonds to be arbitrage bonds within
the meaning of the Code and Regulations.
Attest:
City Administrator
0
•
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Mayor
J
The motion for the adoption of the foregoing
resolution was duly seconded by Member and upon
vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted,
and was signed by the Mayor, whose signature was attested by
the City Administrator.
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•
•
•
CERTIFICATION OF MINUTES RELATING TO
GENERAL OBLIGATION TAX INCREMENT BONDS
OF 1985
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting
on June 11, 1985, at 7:30 o'clock p.m
Members present:
Members absent:
Documents Attached:
Minutes of said meeting (pages):
RESOLUTION NO. P6 I
A regular meeting, held
at the City Hall.
RESOLUTION RELATING TO $150,000 GENERAL OBLIGATION TAX
INCREMENT BONDS OF 1985; FIXING THE FORM AND DETAILS,
PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND
THE SECURITY THEREFOR
I, the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing the
bonds referred to in the title of this certificate, certify
that the documents attached hereto, as described above, have
been carefully compared with the original records of said
corporation in my legal custody, from which they have been
transcribed; that said documents are a correct and complete
transcript of the minutes of a meeting of the governing body of
said corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents
approved by the governing body at said meeting, so far as they
relate to said bonds; and that said meeting was duly held by
the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call and
notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer
this % day of June, 1985.
(SEAL)
Gary D. Plotz, City Administrator
Name and Title
f-
F
Member then introduced the following
resolution and moved its adoption:
RESOLUTION NO. &�/
RESOLUTION RELATING TO $150,000 GENERAL OBLIGATION TAX
INCREMENT BONDS OF 1985; FIXING THE FORM AND DETAILS,
PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE
SECURITY THEREFOR
BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota (the City), as follows:
Section 1. Authorization and Sale.
1.01. Authorization. This Council has designated a
development district pursuant to Minnesota Statutes, Chapter
472A, and a tax increment financing district pursuant to
Minnesota Statutes, Sections 273.71 through 273.78. Both the
development district and the tax increment financing district
has been designated Development District No. 4 (the District).
1.02. Plan and Project. This Council has adopted a
development district program and a tax increment financing plan
• for the District (the Plan). On 1985 this Council
held a public hearing on an amen ent to the Plan to provide
for the acquisition by the City of the property within the
District and the sale thereof to a developer at a reduced cost
pursuant to a development agreement under which the developer
agrees to rehabilitate and renovate an existing facility in the
District known as the Hutch Hotel (such acquisition, resale,
rehabilitation and renovation being hereinafter together
referred to as the Project). Following the public hearing on
the amendment o the Plan this Council by Resolution No.33 ,
duly adopt �o
d 3 , 1985, approved the amendment to the
Plan (the Pla as amended is hereinafter referred to as the
Plan, as amended).
1.03. Outstanding Bonds. The City has previously
issued its General Obligation Tax Increment Bonds, dated
November 1, 1980 in the principal amount of $650,000 (the 1980
Bonds) pursuant to Resolution No. 6637, duly adopted on
November 12, 1980 (the Bond Resolution) and its General
Obligation Tax Increment Bonds of 1982, dated July 1, 1982 in
the principal amount of $135,000 (the 1982 Bonds). The 1980
Bonds and the 1982 Bonds are all general obligations of the
City payable primarily from tax increments derived from the
District and are issued pursuant to the provisions of Minnesota
Statutes, Section 273.77. Pursuant to the Bond Resolution the
U
• City reserved the right to issue additional bonds payable from
the 1980 General Obligation Tax Increment Bond Fund (the Bond
Fund) established pursuant to Section 4.02 of Resolution No.
6637 to finance costs of the project to be undertaken by the
City within the District pursuant to the Plan.
1.05. Project Costs. The cost of the Project is
estimated to be as follows:
Land $117,000
Capitalized Interest 20,000
Cost of Issuance 10,500
Bond Discount 2,500
$150,000
1.06. Sale. This Council, b resolu io ado ted on
Jun 11, 1985 accepted the bid of the,�,� f
(the Purchaser), to purchase the
Bohd6 at a price o L 3Sooplus accrued interest from the
date of the Bonds t;",th4 date of delivery thereof, the Bonds to
bear interest from date of issue until paid at the rates
specified by the Purchaser and upon the further terms and
conditions set forth in the Terms and Conditions of Sale.
1.07. Issuance of Bonds. All acts, conditions and
• things which are required by the Constitution and laws of the
State of Minnesota to be done, to exist, to happen and to be
performed prior to the issuance of the Bonds having been done,
existing, and having happened, it is now necessary for this
Council to establish the form and terms of the Bonds, to
provide for the security thereof, and to issue the Bonds
forthwith.
•
Section 2. Form of Bonds.
2.01. Form of Bonds. The Bonds shall be prepared in
substantially the following form:
-2-
• [Face of the Bond)
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF McLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION TAX INCREMENT BOND OF 1985
Date of
Rate Maturity Original Issue CUSIP
June 1, 1985 SEE REVERSE
FOR CERTAIN
DEFINITIONS
REGISTERED OWNER:
PRINCIPAL AMOUNT: DOLLARS
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the
City), acknowledges itself to be indebted and, for value
received, hereby promises to pay to the registered owner above
• named, the principal amount indicated above, on the maturity
date specified above, with interest thereon from the date
hereof at the annual rate specified above, payable on March 1
and September 1 in each year, commencing March 1, 1986, to the
person in whose name this Bond is registered at the close of
business on the 15th day (whether or not a business day) of the
immediately preceding.month, all subject to the provisions
referred to herein with respect to the redemption of the
principal of this Bond before maturity. The interest hereon
and, upon presentation and surrender hereof, the principal
hereof, are payable in lawful money of the United States of
America by check or draft of I ,
in I , as Bond Registrar, Transfer
Agent and Paying Agent (the Bond Registrar), or its successor
designated under the Resolution described herein.
Additional provisions of this Bond are contained on
the reverse hereof and such provisions shall for all purposes
have the same effect as though fully set forth hereon.
is
This Bond shall not be valid or become obligatory for
any purpose or be entitled to any security or benefit under the
Resolution until the Certificate of Authentication hereon shall
have been executed by the Bond Registrar by manual signature of
one of its authorized representatives.
-3-
• IN WITNESS WHEREOF, the City of Hutchinson, McLeod
County, State of Minnesota, by its City Council, has caused
this Bond to be executed by the facsimile signatures of the
Mayor and the City Administrator and by a printed facsimile of
the official seal of the City and has caused this Bond to be
dated as of the date set forth below.
Dated:
(Facsimile Signature) (Facsimile Signature)
City Administrator Mayor
(Facsimile Seal)
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the
Resolution mentioned within.
• BY Authorized Representative
•
(Reverse of the Bonds]
This Bond is one of an issue in the aggregate
principal amount of $150,000 (the Bonds), issued pursuant to a
resolution adopted on June 11, 1985 (the Resolution) for the
purpose of paying the capital and administrative costs of a
development district program in a tax increment financing
district designated as Development District No. 4 (the
District) in the City, and is issued pursuant to and in full
conformity with the provisions of the home rule charter of the
City and the Constitution and laws of the State of Minnesota
thereunto enabling, including Minnesota Statutes, Section
273.77 and Chapters 472A and 475. This Bond is payable
primarily from a portion of the moneys in the the "Development
District No. 4 Bond Account" (the Bond Account) in the General
Obligation Sinking Fund of the City, but the City is required
by law to pay maturing principal hereof and interest hereon
from any available funds of the City if moneys on hand in the
Bond Account pledged to the payment of the Bonds are
insufficient therefor. The Bonds are issuable only as fully
-4-
• registered bonds, in denominations of $5,000 or any multiple
thereof, of single maturities.
Bonds maturing in the years 1987 through 1992 are
payable on their respective stated maturity dates without
option of prior payment, but Bonds having stated maturity dates
in the years 1993 through 1996 are each subject to redemption
and prepayment, at the option of the City and in inverse order
of maturities and by lot, assigned in proportion to their
principal amount, within any maturity, on March 1, 1992 and on
any interest payment date thereafter, at a price equal to the
principal amount thereof to be redeemed plus interest accrued
to the date of redemption. At least thirty days prior to the
date set for redemption of any Bond, notice of the call for
redemption will be published in a daily or weekly periodical,
published in a Minnesota city of the first class or its
metropolitan area, which circulates throughout the state and
furnishes financial news as a part of its service, and will be
mailed to the Bond Registrar and to the registered owner of
each Bond to be redeemed at his address appearing in the Bond
Register, but no defect in or failure to give such mailed
notice of redemption shall affect the validity of proceedings
for the redemption of any Bond. Upon partial redemption of any
Bond, a new Bond or Bonds will be delivered to the registered
owner without charge, representing the remaining principal
• amount outstanding.
As provided in the Resolution and subject to certain
limitations set forth therein, this Bond is transferable upon
the books of the City at the principal office of the Bond
Registrar, by the registered owner hereof in person or by his
attorney duly authorized in writing upon surrender hereof
together with a written instrument of transfer satisfactory to
the Bond Registrar, duly executed by the registered owner or
his attorney; and may also be surrendered in exchange for Bonds
of other authorized denominations. Upon such transfer or
exchange, the City will cause a new Bond or Bonds to be issued
in the name of the transferee or registered owner, of the same
aggregate principal amount, bearing interest at the same rate
and maturing on the same date, subject to reimbursement for any
tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
•
The City and the Bond Registrar may deem and treat the
person in whose name this Bond is registered as the absolute
owner hereof, whether this Bond is overdue or not, for the
purpose of receiving payment and for all other purposes, and
neither the City nor the Bond Registrar shall be affected by
any notice to the contrary.
-5-
• IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED
that all acts, conditions and things required by the
Constitution and laws of the State of Minnesota to be done, to
exist, to happen and to be performed precedent to and in the
issuance of this Bond in order to make it a valid and binding
general obligation of the City according to its terms have been
done, do exist, have happened and have been performed in
regular and due form, time and manner; that the City has agreed
to pledge a portion of the tax increment revenue derived from
the District to the payment of the Bonds; that all taxable
property within the City is subject to the levy of a direct,
annual, ad valorem tax, which the City covenants it will levy
and which is required to be extended, assessed and collected
for the years and in such amounts as may be required to pay the
principal of and interest on the Bonds of this issue when due,
which levy is not limited as to rate or amount; and that the
issuance of this Bond did not cause the indebtedness of the
City to exceed any constitutional or statutory limitation.
The following abbreviations, when used in the
inscription on the face of this Bond, shall be construed
asOthough they were written out in full according to the
• applicable laws or regulations:
TEN COM -- as tenants UNIF GIFT MIN ACT..... Custodian.......
in common (Cust) (Minor)
TEN ENT -- as tenants
by the entireties
L
under Uniform Gifts to
JT TEN -- as joint tenants Minors
with right of
survivorship and Act ......................
not as tenants in (State)
common
Additional abbreviations may also be used.
-6-
• ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells,
assigns and transfers unto ,
the within Bond and all rights thereunder, and hereby
irrevocably constitutes and appoints
attorney to transfer the within Bond on the books kept for
registration thereof, with full power of substitution in the
premises.
Dated:
PLEASE INSERT SOCIAL SECURITY
OR OTHER IDENTIFYING NUMBER NOTICE: The signature to this
OF ASSIGNEE: assignment must correspond with
the name as it appears upon the
face of the within Bond in every
particular, without alteration
or any change whatsoever.
Signature(s) must be guaranteed by a commercial bank
or trust company or by a brokerage firm having a membership in
one of the major stock exchanges.
• 2.02. Form of Certificate. A certificate in
substantially the following form shall appear on the reverse
side of each Bond, following a copy of the text of the legal
opinion of Bond Counsel:
We certify that the above is a full, true and correct
copy of the legal opinion rendered by Bond Counsel on the issue
of Bonds of the City of Hutchinson which includes the within
Bond, dated as of the date of delivery of and payment for the
Bonds.
(Facsimile signature) (Facsimile signature)
City Administrator Mayor
Section 3. Bond Terms, Execution and Delivery.
•
3.01. Maturities, Interest Rates, Denominations,
Payment. The City shall forthwith issue and deliver the Bonds,
which shall be denominated "General Obligation Tax Increment
Bonds of 1985" and shall be payable primarily from the Bond
Fund created in Section 4.02 hereof. The Bonds shall be
issuable in the denomination of $5,000 each or any integral
multiple thereof, shall mature on March 1 in the years and
amounts set forth below, and Bonds maturing in such years and
amounts shall bear interest from date of issue until paid or
-7-
duly called for redemption at the rates per annum shown
opposite such years and amounts as follows:
Year Amount Rate Year Amount Rate
1987 $5,000 ,r,5-V 1992 $20,000 7•a o
1988 10,000 6,00 1993 20,000 7,1/0
1989 10,000 6, STJ 1994 20,000 7, 6 0
1990 10,000 6 ?5- 1995 20,000 7 ?o
1991 10,000 7 p0 1996 25,000 e, 00
The Bonds shall be issuable only in fully registered form. The
interest thereon and, upon surrender of each Bond, the
principal amount thereof, shall be payable by check or draft
issued by the Registrar described herein.
3.02. Dates; Interest Payment Dates. Each Bond shall
be dated as of the last interest payment date preceding the
date of authentication to which interest on the Bond has been
paid or made available for payment, unless (i) the date of
authentication is an interest payment date to which interest
has been paid or made available for payment, in which case such
Bond shall be dated as of the date of authentication, or
(ii) the date of authentication is prior to March 1, 1986 in
which case such Bond shall be dated as of June 1, 1985. The
• interest on the Bonds shall be payable on March 1 and
September 1 in each year, commencing March 1, 1986, to the
owner of record thereof as of the close of business on the
fifteenth day of the immediately preceding month, whether or
not such day is a business day.
3.03. Registration. The City shall appoint, and
shall maintain, a bond registrar, transfer agent and paying
agent (the Registrar). The effect of registration and the
rights and duties of the City and the Registrar with respect
thereto shall be as follows:
0
(a) Register. The Registrar shall keep at its
principal corporate trust office a bond register in which
the Registrar shall provide for the registration of
ownership of Bonds and the registration of transfers and
exchanges of Bonds entitled to be registered, transferred
or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer
of any Bond duly endorsed by the registered owner thereof
or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the
registered owner thereof or by an attorney duly authorized
by the registered owner in writing, the Registrar shall
-8-
authenticate and deliver, in the name of the designated
transferee or transferees, one or more new Bonds of a like
aggregate principal amount and maturity, as requested by
the transferor. The Registrar may, however, close the
books for registration of any transfer after the fifteenth
day of the month preceding each interest payment date and
until such interest payment date.
(c) Exchange of Bonds. Whenever any Bond is
surrendered by the registered owner for exchange, the
Registrar shall authenticate and deliver one or more new
Bonds of a like aggregate principal amount and maturity, as
requested by the registered owner or the owner's attorney
duly authorized in writing.
(d) Cancellation. All Bonds surrendered upon any
transfer or exchange shall be promptly cancelled by the
Registrar and thereafter disposed of as directed by the
City.
(e) Improper or Unauthorized Transfer. When any Bond
is presented to the Registrar for transfer, the Registrar
may refuse to transfer the same until it is satisfied that
the endorsement on such Bond or separate instrument of
. transfer is legally authorized. The Registrar shall incur
no liability for its refusal, in good faith, to make
transfers which it, in its judgment, deems improper or
unauthorized.
n
L_ J
(f) Persons Deemed Owners. The City and the
Registrar may treat the person in whose name any Bond is at
any time registered in the bond register as the absolute
owner of such Bond, whether such Bond shall be overdue or
not, for the purpose of receiving payment of, or on account
of, the principal of and interest on such Bond and for all
other purposes, and all such payments so made to any such
registered owner or upon the owner's order shall be valid
and effectual to satisfy and discharge the liability of the
City upon such Bond to the extent of the sum or sums so
paid.
(g) Taxes, Fees and Charges. For every transfer or
exchange of Bonds, the Registrar may impose a charge upon
the owner thereof sufficient to reimburse the Registrar for
any tax, fee or other governmental charge required to be
paid with respect to such transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. In
case any Bond shall become mutilated or be lost, stolen or
destroyed, the Registrar shall deliver a new Bond of like
-9-
amount, number, maturity date and tenor in exchange and
substitution for and upon cancellation of any such
mutilated Bond or in lieu of and in substitution for any
such Bond lost, stolen or destroyed, upon the payment of
the reasonable expenses and charges of the Registrar in
connection therewith; and, in the case of a Bond lost,
stolen or destroyed, upon filing with the Registrar of
evidence satisfactory to it that such Bond was lost, stolen
or destroyed, and of the ownership thereof, and upon
furnishing to the Registrar of an appropriate bond or
indemnity in form, substance and amount satisfactory to it,
in which both the City and the Registrar shall be named as
obligees. All Bonds so surrendered to the Registrar shall
be cancelled by it and evidence of such cancellation shall
be given to the City. If the mutilated, lost, stolen or
destroyed Bond has already matured or been called for
redemption in accordance with its terms, it shall not be
necessary to issue a new Bond prior to payment.
3.04. A o.ntme t of In' ial Re,
hereby appoints
the initial Registrar. The Mayor and th
are authorized to xecute and deli er, on
contract withti �, / B
Registrar. Upon merger or conso idation4
istrar. The City
as
City Administrator
be alf of the City, a
as
:)f trre Registrar with
• another corporation, if the resulting corporation is a bank or
trust company authorized by law to conduct such business, such
corporation shall be authorized to act as successor Registrar.
The City agrees to pay the reasonable and customary charges of
the Registrar for the services performed. The City reserves
the right to remove any Registrar upon thirty (30) days' notice
and upon the appointment of a successor Registrar, in which
event the predecessor Registrar shall deliver all cash and
Bonds in its possession to the successor Registrar and shall
deliver the bond register to the successor Registrar. On or
before each principal or interest due date, without further
order of this Council, the City Administrator shall transmit to
the Registrar from the Bond Fund described in Section 4.02
hereof, moneys sufficient for the payment of all principal and
interest then due.
•
3.05. Redemption. (a) Bonds maturing in the years
1987 through 1992 shall not be subject to redemption prior to
maturity, but Bonds maturing in the years 1993 through 1996
shall each be subject to redemption and prepayment, at the
option of the City, in inverse order of maturities and, within
any maturity, in $5,000 principal amounts selected by the
Registrar by lot, on March 1, 1996 and on any interest payment
date thereafter at a price equal to the principal amount
thereof to be redeemed plus interest accrued to the date of
-10-
redemption. At least thirty days prior to the date set for
redemption of any Bond, the City Administrator shall cause
notice of the call for redemption to be published in a daily or
weekly periodical published in a Minnesota city of the first
class or its metropolitan area, which circulates throughout the
state and furnishes financial news as a part of its service,
and to be mailed to the Registrar and to the registered owner
of each Bond to be redeemed, but no defect in or failure to
give such mailed notice of redemption shall affect the validity
of proceedings for the redemption of any Bond not affected by
such defect or failure.
3.06. Preparation and Delivery. The Bonds shall be
prepared under the direction of the City Administrator and
shall be executed on behalf of the City by the signatures of
the Mayor and the City Administrator, and shall be sealed with
the official corporate seal of the City; provided that said
signatures and the corporate seal may be printed, engraved, or
lithographed facsimiles thereof. In case any officer whose
signature, or a facsimile of whose signature, shall appear on
the Bonds shall cease to be such officer before the delivery of
any Bond, such signature or facsimile shall nevertheless be
valid and sufficient for all purposes, the same as if such
officer had remained in office until delivery. Notwithstanding
such execution, no Bond shall be valid or obligatory for any
• purpose or entitled to any security or benefit under this
resolution unless and until a certificate of authentication on
such Bond has been duly executed by the manual signature of an
authorized representative of the Registrar. Certificates of
authentication on different Bonds need not be signed by the
same representative. The executed certificate of authenti-
cation on each Bond shall be conclusive evidence that it has
been authenticated and delivered under this resolution. When
the Bonds have been so executed and authenticated, they shall
be delivered by the City Administrator to the purchaser thereof
upon payment of the purchase price in accordance with the
contract of sale heretofore made and executed, and the
purchaser shall not be obligated to see to the application of
the purchase price.
n
U
Section 4. Security Provisions.
4.01. Construction Fund. A Construction Fund has
heretofore been established pursuant to Section 4.01 of
Resolution No. 6637, as a special fund and designated on the
books of the City as the "Development District No. 4
Construction Fund" (the Construction Fund), to be held and
administered by the City Administrator separate and apart from
all other funds of the City. The City hereby appropriates to
the Construction Fund all of the proceeds received from the
-11-
sale of the Bonds, less the amount to be deposited in the Bond
Fund, as hereinafter defined, pursuant to Section 4.02 hereof.
Moneys on hand in the Construction Fund from time to time shall
be used solely to pay capital and administrative costs in
connection with the Project as set forth in the Plan, as
amended. Any amounts remaining in the Construction Fund upon
completion of the Project and payment of all of the costs
thereof shall be transferred to the Bond Fund.
4.02. Bond Fund. The principal and interest on the
Bonds shall be payable from the Bond Fund other than moneys in
the Bond Fund which represent tax increments derived from the
area included in the District designated as Area No. 4 in the
Plan. So long as any of the 1980 Bonds, the 1982 Bonds, the
Bonds, or any additional bonds issued pursuant to Section 4.07
of Resolution No. 6637 and made payable from the Bond Fund, are
outstanding and any principal thereof or interest thereon
unpaid, the City Administrator shall maintain the Bond Fund as
a separate and special account to be used for the payment of
the principal of, premium, if any, and interest on the 1980
Bonds, the 1982 Bonds, the Bonds and any additional bonds
issued pursuant to Section 4.07 of Resolution No. 6637 and made
payable from the Bond Fund. The City hereby irrevocably
appropriates to the Bond Fund (a). $20,000 of the proceeds of
the Bonds representing capitalized interest, (b) the accrued
• interest and any amount in excess of $147,500 bid for the Bonds
and received from the Purchaser upon delivery of the Bonds, and
(c) any other moneys appropriated or pledged by the terms of
this Resolution to the Bond Fund.
•
4.03. Full Faith and Credit Pledged. The full faith
and credit and taxing -power of the City are hereby irrevocably
pledged for the prompt and full payment of the principal of and
interest on the Bonds and on all other bonds made payable from
the Bond Fund, as such principal and interest become due. It
is estimated that the tax increment revenue and other funds
herein pledged for the payment of the Bonds will be collected
in amounts not less than five percent in excess of the amounts
needed to meet when due the principal of and interest on the
1980 Bonds, the 1982 Bonds and the Bonds as required by
Minnesota Statutes, Section 475.61. Consequently, no ad
valorem taxes are now levied to pay the Bonds or the interest
to come due thereon, pursuant to Minnesota Statutes, Section
273.77(a). If the money on hand in the Bond Fund should at any
time be insufficient to pay principal and interest due on all
bonds payable therefrom, such amounts may be paid from any
other fund of the City and such other fund shall be reimbursed
therefor when sufficient moneys are available in the Bond
Fund. If on October 1 in any year the sum of the balance in
the Bond Fund plus the amount of tax increment revenue
-12-
collectible through the end of the following calendar year is
not sufficient to pay when due all principal and interest to
become due on all bonds payable therefrom in the following
calendar year, or the Bond Fund has incurred a deficiency in
the manner provided in this Section 4.03, a direct,
irrepealable, ad valorem tax shall be levied on all taxable
property within the corporate limits of the City for the
purpose of restoring such accumulated or anticipated deficiency
in accordance with the provisions of this Resolution.
Section 5. Defeasance. When all of the Bonds have
been discharged as provided in this Section 5, all pledges,
covenants and other rights granted by this Resolution to the
holders of the Bonds shall cease. The City may discharge its
obligations with respect to any Bonds which are due on any date
by irrevocably depositing with the paying agent on or before
that date a sum sufficient for the payment thereof in full; or,
if any Bond should not be paid when due, it may nevertheless be
discharged by depositing with the paying agent a sum sufficient
for the payment thereof in full with interest accrued to the
date of such deposit. The City may also at any time discharge
its obligations with respect to any Bonds, subject to the
provisions of law now or hereafter authorizing and regulating
such action, by depositing irrevocably in escrow, with a bank
qualified by law as an escrow agent for this purpose, cash or
• securities which are general obligations of the United States
or securities of United States agencies which are authorized by
law to be so deposited, bearing interest payable at such time
and at such rates and maturing on such dates as shall be
required, without reinvestment, to pay all principal and
interest to become due thereon to maturity.
•
Section 6. Registration, Certification of
Proceedings, Investment of Moneys and Arbitrage.
6.01. Registration. The City Administrator is hereby
authorized and directed to file a certified copy of this
resolution with the County Auditor of McLeod County, together
with such other information as he shall require, and to obtain
from said County Auditor a certificate that the Bonds have been
entered on his bond register as required by law.
6.02. Certification of Proceedings. The officers of
the City and the County Auditor of McLeod County are hereby
authorized and directed to prepare and furnish to the Purchaser
and to Dorsey & Whitney, Bond Counsel, certified copies of all
proceedings and records of the City, and such other affidavits,
certificates and information as may be required to show the
facts relating to the legality and marketability of the Bonds
as the same appear from the books and records under their
-13-
custody and control or as otherwise known to them, and all such
certified copies, certificates and affidavits, including any
heretofore furnished, shall be deemed representations of the
City as to the facts recited therein.
6.03. Covenant, The City covenants and agrees with
the holders from time to time of the Bonds that it will not
take or permit to be taken by any of its officers, employees or
agents any action which would cause the interest on the Bonds
to become subject to taxation under the Internal Revenue Code
of 1954, as amended (the Code), and the Treasury Regulations
promulgated thereunder.
6.04. Arbitrage. The Mayor and City Administrator,
being the officers of the City charged with the responsibility
for issuing the Bonds pursuant to this resolution, are
authorized and directed to execute and deliver to the Purchaser
a certificate in accordance with the provisions of Section
103(c) of the Code, and Treasury Regulations, Sections
1.103 -13, 1.103 -14 and 1.103 -15, stating the facts, estimates
and circumstances in existence on the date of issue and
delivery of the Bonds which make it reasonable to expect that
the proceeds of the Bonds will not be used in a manner that
would cause the Bonds to be arbitrage bonds within the meaning
• of the Code and Regulations.
Attest:
City Administrator
•
-14-
Mayor
M
0' The motion for the adoption of the foregoing
, resolution was duly seconded by Member
and upon
vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted,
and was signed by the Mayor, which signature was attested by
the City Administrator.
•
�J
-15-
(612) 587 -5151
Harty' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
_ HUTCHINSON, MINN. 55350
M E M O
DATE: June 3rd, 1985
TO: Mayor and City Council
FRAM: Director of Engineering
RE: On -Site Drainage Problem
Block 55, S 1/2 City
I have analyzed the drainage problem on Lots 11, 12, 13 and 14 in Block 55.
There are two options to resolve the problem, they are as follows:
A. Underground
Construct a tile line on the east side of Grove Street from the catch
basin at Division Avenue with a surface inlet on the lot line between
Lots 13 and 14. Estimated cost of construction is $2,300.00, plus
necessary landscaping of trench area.
Construct a tile line along lot line between 12, 13 and 14 from inlet
• across alley with a surface inlet on Lot 11. Estimated cost of
construction is $1,380.00, plus necessary landscaping of trench area.
B. Landscaping
Place fill on Lots 12, 13 and 14 to allow surface drainage to street.
Estimated cost of fill material placed and leveled is $2,000.00.
Place fill on Lot 11 to allow drainage to alley and westerly on lot
line between Lots 12, 13 and 14. Estimated cost of fill material
placed and leveled is $1,000.00.
It is my opinion that the tile system is the best solution. The tile system
will require less property to be disturbed during construction. It will,
however, require easements for that portion on private property.
In the past, most on -site drainage problems have been corrected by the property
owners at their expense. In some new developments, internal block drainage has
been constructed by the City. The cost, however, has been assessed to the
property it served.
Should the City feel that it has an obligation to help correct this problem, I
believe the cost should be shared by all the property owners and the City.
Marlow V. Priebe
Director of Engineering
MVP /pv � G,
K. Gilhousen
330 5th Ave. SW
Hutchinson, MN 55350
May 21, 1985
Dear Mr. Priebe:
M" x v z'
St,
FOR YOUR INFORMATION
I am writing in regards to my March 18th letter (of which
you received a copy March 25th) regarding recurrent flooding
problems in the 5th Ave. SW and Grove St. S area.
We have patiently waited since then for you to present your
"specific report and recommendation" to the City Council,
though you've had knowledge of the situation for ten years!
As of the last Council meeting, May 14th, you had not yet
taken any action on the matter.
Since our flooding problem was first scheduled to be analyzed
at the April 9th Council Meeting, we feel you have delayed •
long enough and sincerely hope that your report is soon to
be completed and referred to the next Council Fleeting for
evaluation.
After your in -depth study of our problem, we're sure you
will realize that the engineering of this project had one
critical flaw. That being the lack of installation of any
type of drainage system which the area definitely should
have had to complete the job properly. As I'm sure you are
aware, the natural land drainage to our little ditch used
to drain off to the street!
In vJ6w of your prompt attention, thankfully a remedy to
our ten - year -plus flooding problem may soon be in sight!
Sincerely,
Kath y Gilh sen"
Spokesperson
cc: G y Plotz
ayor & City Council
•
(612) 587 -5151
Harry'
CITY OF HUTCH /NSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
.glee
M E M O
DATE: June 5th, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Letting No. 6
85 -01 -27
- Underground
&
Grading -
Clark's 2nd Addition
85 -01 -28
- Underground
&
Grading -
Helland's 5th Addition
85 -01 -29
- Underground
&
Grading -
Waller's 2nd Addition
85 -01 -30
- Underground
&
Grading
- 4th Addition to Lakewood Terrace
85 -01 -31
- Underground
&
Grading -
Orchard Park Addition
Bids on the above- referenced project were received on January 7, 1985. The
Assessment Hearing was held and the Assessment Roll adopted on March 12, 1985.
I, therefore, recommend the City award a contract to Juul Contracting Company,
• the low bidder for Letting No. 6, in the amount of $255,066.95. Resolution
Awarding Contract is attached.
MVP /pv
attachment
;/;?/10 re�l //_ 6 z � 4
Marlow V. Priebe
Director of Engineering
F—#,
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING N0. 6
Project No. 85- 01 -27, 85- 01 -28, 85- 01 -29, 85 -01 -30 8 85 -01 -31 •
Resolution No. 8053
WHEREAS, pursuant to an advertisement for bids for the improvement of
Clark's 2nd Addition by the construction of Sanitary Sever, Watermain, Storm
Sewer, Grading, Gravel Sub -base and Area Lift Station; Holland's Fifth
Addition, Waller's 2nd Addition, Fourth Addition to Lakewood Terrace and
Orchard Park Addition by the construction of Sanitary Sewer, Watermain, Storm
Sewer, Grade, Gravel Sub -base and Appurtenances, bids were received, opened
and tabulated according to law, and the following bids were received complying
with the advertisement:
Juul Contracting Company $2559066.95
Latour Construction $269,384.26
S. J. Louis Construction $287,684.70
Barbarossa and Sons, Inc. $2999637.50
Gaub, Inc. $2999776.60
Burschville Construction ¢307005.75
Winter Construction #315030.32
AND WHEREAS, it appears that Juul Contracting Company of Hutchinson is
the lowest responsible bidder,
•
HOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHNSON,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into
the attached contract with Juul Contracting Company of Hutchinson in the name
of the City of Hutchinson, for the improvement of Clark'a 2nd Addition by the
construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Sub-
base and Area Lift Station; Helland's Fifth Addition, Waller's 2nd Addition,
Fourth Addition to Lakewood Terrace and Orchard Park Addition by the
construction of Sanitary Sewer, Watermain, Storm Sewer, Grade, Gravel Sub -base
and Appurtenandes, according to the plans and specifications therefor approved
by the city council and on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith
to all bidders the deposits made with their bids, except that the deposits of
the successful bidder and the next lowest bidder shall be retained until a
contract has been signed.
Adopted by the city council this 11th day of June, 1985.
Mayor
City Clerk
P
May 22, 1985
To: The Honorable Mayor and City Council of Hutchinson, Mn.
Re: Commercial and Residential Refuse Removal Rates
Dear Sirs:
Due to the rising costs of insurance, petroleum, taxes, wages,
truck costs, equipment and a surmountable increase in the
amount of garbage, Junker Sanitation Service is at this time
requesting an increase of $.50 per month for both residential
and commercial refuse service. This new rate would become
effective on July 1, 1985.
The new rate for residential service would then be $7.40 per
• month, per residence. For your convenience'we have attached
an old and new rate schedule for the commercial containers.
•
%ank you for your time and cooperation in this matter.
-:Si er�ly,
James L. T -ker, President
"Your Garbologisc"
James Junker.417 So. Mortho St.. Stillwater, Mn. 55082.612 439 -7135
,CCMME•RCIAL- RATES' CITY —07' 'HUT'CHINS'O'N
EFFECTIVE JULY 1p 1984
1-yard'.,., :........................$30.50 per month 1 x week pickup
1h- yard ... .........................$35.50
per
month
1
x week
pickule
2 ard ..... ........................540.50
3- yard.... . ........................545.50
.
n
4- yard ..... ........................550.50
.
x
n
.
6- yard .... .........................$65.50
n
.
.
.
.
8-yard .... .........................$80.50
.
n
EFFECTIVE JULY 1l 1985
1- yard ..................... ........$31.00
per
month
1
x week
pickule
1}9- yard .... ........................$36.00
2-yard .... .........................$41.00
3- yard ..... .........................$46.00
4—yard ..... ...................:.,..$51.00
6- yard .... .........................$66.00
8- yard .... .........................$81.00
n
-• . ,rug•.. -' , ,r�i •, tt.� . r LU:,YC:.`. FROM: GARY PLOTZ, CITY ADMINISTRATOR SUBJECT: SURVEY 0 �SE
_ JUNE
- PUBLIC RESIDENTIAL COMMERCIAL _ FREQUENCY OF PICKUP BACKYARD MAXIMUM VOLUME- W}10 DOES 4PPTERM OF CONT
OR PRIVATE ( MONTHLY RATE MQtl2HLY RATE FOR BASE RATE OR CURB RESIDENTIAL- BILLING
FOR BASE RATE
TCHINSON
Private
$ /mo.
Cit. $1.50 /mo
f.
5.85 /mo to Junker
_ _
1 yd - $30
2 yd 40
4 yd 50
6 yd 65
8 yd 80
N/A
Once /week-
residential
Once /month-
commercial
Once week -
residential
Backyard
N/A
None for resid.,
2 - 30 gal. cans
for commercial
No limit
City for
Base charge
only
City - on
utility bills
8 year with option
3 years
't CH FIELD
Private W51mO (in last yr.
exclusive of 3 yr.
contract
Private .5 3mo /lean
1 - 3 mo /2 cans
4 ULM
N/A
Once /week
Both
See monthly rate
Company
1 yr license -
2 haulers
gSON
Private
$ /mo
Exclusive -
N/A
No limit
City
3 years
City owns landfill-
no charge-
hauler
negotiates
Once /week
ex sive
.LMAR
Private
- residential
e rate since
Po
N/A
Once /week - resid.
N/A
N/A
Company
6 private companies
ap
10 -1 -80
1TObNA
Private
$5.50 /mo. resid.
$4.50 /mo/ Srs.($4.25
N/A
Once /week - resid.
Both
N/A
Company
1 yr lic -2 haulers
non - exclusive 1 can
N/A
N/A
'RMONT
Private
Buy bags at
$ 8.00 /pkg of 10;
Curb
N/A
Company
Annual license
AdshhL
Priva
inclu ckun
:IBAULT
mo
on- exclus a
N/A
Once /week - resid.
Backyard
N/A
Company
Several haulers
_SHALL
Private
9s-
L -3n ;
Private
Junk
Privat
Junker San
$1 2. mo
exclusive -
Non- exclusive
Once /week - resid.
N/A
N/A
Company
_
2 haulers
LLWATER
• curreotly;
-
/ .'84 -'85
$6.15/mo - 1984
Non - exclusive
Once /week - resid.
Backyard
No limit
City
Through 1992 -12 yr
contract
SON
2.,haulers of
comm'1; non-
Once /week - resid.
Backyard
No limit
City
6 years
exclusive
PORT
Fri
Junker
- exclusive
No answer
2 haulers - non
exclusive
Once /week - resid.
Backyard
No limit
City
6 - 8 years
PARK HEIGHTS
Private-
Junket San.
$6.00 /mo - exclusive
exclusive
Otice /week - resid.
Curbside
N/A
Within prop.; -6
ta� state't
i
years
•
Aeflevi famll histiftalee &##
ON ROOSEVELT OFFICE PARK, STE. 110, P.O. BOX 1718 • ST. CLOUD, MN 58302 S PHONE 612- 263 -8806
•
0 .
June 4, 1985
City of Hutchinson
37 Washington Ave. W.
Hutchinson, MN 55350
RE: Claim Number: 211 - 020909
Dear Mr. Schaefer:
AMERICAN FAMILY
MADISON. WISCONSINS
•MUrwM Fu V wnu� reuuMCE m�vwn
YIl111LW 9TMWD MSUIIAMR COMAIIY O \YRWO
AMEAC FYMLT llf IgU11MMI m MY
YIImI F. y FM41fML SFI &. R
I am writing in regard to your letter concerning our insured, Theresa
Krueger.
Having reviewed our file, we will make a final offer of 90 percent of
your damages. This is a fair and equitable offer as the facts state
you crossed one whole lane of traffic before you hit us in the left
midsection. Also, more caution should be exercised when travelling
through an intersection.
We make decisions on claims based on all the facts involved in the
accident and pay according to our negligence. on the subject of your
claim, we find our insured 90 percent negligent, therefore, I am
enclosing a draft for 90 percent of your damages.
Please find enclosed a draft for $1,090.78.
Sincerely,
b-ZC W u
DEBRA K. SELCHERT
Claim Representative
DKS /jma
Encl: draft
(612) 587 -5151
0 f/VTIN CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
- HUTCHINSON, MINN. 55350
May 28, 1985
Debra K. Selchert
AMERICAN FAMILY INSURANCE GROUP
606 Roosevelt Office Park
Suite 110 - P.O. Box 1719
St. Cloud, MN 56302
RE: Your Insured: Theresa V. Krueger
Your File: 211- 020909
Date of Loss: May 3, 1985
. Dear Ms. Selchert:
As City Attorney for the City of Hutchinson, your letter of
May 17th of 1985 has been referred to me.
In your letter you indicate that your appraisal of the
accident indicates that improper lookout on the part of the
driver of the City of Hutchinson vehicle contributed to the
accident. As I understand the accident, the facts are as
follows:
1) Your insured was required to stop and yield to oncoming
traffic-by a properly placed stop sign.
2) Your insured failed to yield to the Hutchinson vehicle
and drove directly into its path.
3) Your insured stated that she did not see the Hutchinson
vehicle. The Hutchinson vehicle was a green 1981 Chevrolet
16- passenger commercial bus.
Q) The City vehicle left approximately 30 feet of skid marks
by its braking action. This clearly indicates an attempt
on the part of the City of Hutchinson to avoid the
collision.
I an aware that insurance adjusters have often taken the
position that any participant in an accident must be partially
• liable simply for failure to avoid the accident in the first
place. I do not believe in this instance either a judge or a
Debra K. Selchert
May 28, 1985
Page Two
jury would determine that this is the case. I believe that
any straight forward telling of the factual situation would
result in a finding of 100% negligence on the part of your
insured and no negligence on the part of the City vehicle.
We understand that the amount in controversy is not a large
SUM. Even so, we feel that the City has a responsibility
not only to the drivers of its vehicles but to its citizens
to pay only those claims which we feel are justified. Based
upon this position, we would request that you forward us a
check in the amount of $1,211.98 representing the full amount
of the claims made.
Sincerely yours,
CITY OF HUTCHINSON
JAMES H. SCHAEFER
By/
James H. Schaefer
Hutchinson City Attorney
JHS:dlp
cc: ?ten Merrill
LJ
•
I' 1
�J
Ir1
LJ
wltR
AL BATTIG
TOM HUNT
May 28, 1985
R t
• INSURE TODAY — BE SURE TOMORROW •
Gary D. Plotz
City of Hutchinson
37 Washington Ave. West
Hutchinson, "Minnesota 55350
vouR ndependen�
lnsurvnteli4GENT
1 fINN{i _YOY M,1i
LE CENTER, MINN. 56057
PHONE 612 357 -2221
On- behalve of Eugene and Pearl Schimmel, I am submitting to the City of
Hutchinson, an installment sale proposal on approximatelly 20.9 acres of
land located southwesterly of State Highway 22 and in the Northwesterly
4 of the Southwest 4 of Section 8, T116N, R29W, lying Northeasterly of the
river.
It is hoped that this would allow the City of Hutchinson to complete acquisi-
tion of land for future installation of a city sewage treatment plant, in
an orderly manner.
We would like to meet with the city council at their earliest convenience to
review this proposal and answer any questions they may have.
Thank you for advising us of the next meeting to review this matter.
ALFRED A. BATTIG REAL ESTATE
Al Batti g
Broker
22 South Lexington Ave.
Le Center, Minn. 56057
7 :; w
May 28, 1985
0
Installment sale proposal of apprcuimatelly 20.9 acres of land located
Southwesterly of State Highway 22 and in the Northwesterly ; of the
Southwest 4 of Section 8, T116N, R29W, lying Northeasterly of the river.
Owner: Eugene and Pearl Schimmel
APPRAISED VALUATION -March 1985 ..... .....................$39,700.00
Down Payment at closing ..... ..............................$ 9,700.00
Gift to City of Hutchinson by Eugene Schimmel Family .....$ 3,700.00
Cash Down Payment by City of Hutchinson
$ 6,000.00
BALANCE ON CONTRACT FOR DEED SALE ....... .....................$30,000.00
Balance of contract payable as follows: Annual installments of Five Thou-
sand Dollars ($5,000.00) per year, with the first payment due August 1, 1986
and thereafter for a period of six (6) years from August 1, 1985. The unpaid
balance shall bear interest at the rate of 8 percent per annum, with the in- •
terest payments to be made on the same dates as payments on the principal.
INSTALLMENT DATE PRINCIPAL PAYMENT INTEREST PAYMENT
August
1,
1986
$5,000.00
$2,400.00
August
1,
1987
$5,000.00
$2,000.00
August
1,
1988
$5,000.00
$1,600.00
August-1,
1989
$5,000.00
$19200.00
August
1,
1990
$5,000.00
$ 800.00
August
1,
1991
$5,000.00
$ 400.00
P
(612) 587 -5151
y�rrry'
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
DATE: June 3, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: River Bank Improvement
Attached is a letter I received from Mr. James Fahey, relative to a request
to improve the shore line behind his property at 218 Main St. No.
•
MVP /pv
attachment
Marlow V. Priebe
Director of Engineering
q,d,
FAHEY SALES AGENCY. I NC.
REALTORS and AUCTIONEERS
P.O. BOX 370.218 NORTH MAIN
HUTCHINSON, MINNESOTA 863b0
8121587.9810
May 23, 1985
Marlow Priebe
City Engineer
City of Hutchinson
Hutchinson, Minnesota 55350
Dear Marlow;
I am writing in regards to the river shoreline directly behind our
office building at 218 North Main Street in Hutchinson.
The shoreline is partially enclosed with an unattractive chain link
fence. The portion which is open resulted from the removal -of the old
bath house.
I feel that there is a certain amount of beauty too our shoreline
and that the present fencing does not enhance the attractive water theme
of our City.
May I request that the City remove the existing fence and replace it
with a more attractive barrier. Perhaps some type of wooden fencing com-
parable to the kind installed North of the bridge on Main Street would be
appropiate,'attractive and still provide some safety. This would also
enable the area to create some much needed additional parking.
Thank you for your consideration.
L-.__ /Jaeles D. Fah�Owner
k' Fahey Sales Agency, Inca
"When you're selling a lifetime, don't sell it short - Call Fahey's"
I b W
T 12) 587 -5151
TY OF HUTCH/NSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
DATE: June 3, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Relocation of Hydrant
Attached is a letter from Mr. James Fahey, relative to relocating a hydrant
on private property north of 218 Main St. North.
Movement of this hydrant has been under consideration for some time. Now that
all the old buildings near the hydrant have been removed, it would be feasible
• to relocate the hydrant. I would recommend the line be extended North and
East to place the hydrant near the sidewalk.
I, also, recommend we provide for future extension under the roadway to
connect to the 12" watermain on Main Street.
MVP /pv
attachment
I
A't-4�.0k, 4JR�
Marlow V. Priebe
Director of Engineering
q-'El
FAHEY SALES AGENCY, INC.
P.O. BOX 370.218 NORTH MAIN
HUTCHINSON. MINNESOTA 5WW
M
May 23, 1985
Marlow Priebe
City Engineer
City of Hutchinson
Hutchinson, Minnesota 55350
Dear Marlow;
My company is presently in the process of purchasing the bare lot just
North of our office building at 218 North Main Street. The subject lot pre-
sently has a fire hydrant located towards the rear.
I am sure the hydrant was placed correctly at the time of installation
as it was located between two buildings on the lot and our building to the
South. However, I feel that location for todays' purposes are questionable.
Our plans are too use this lot for parking and it is my opinion that
it may be prohibitive to use the hydrant in emergency situations with the
existence of parked cars. Furthermore, the size of our city's modern fire
equipment and the accessibility from the street all tends to support my
opinion on this matter.
I am requesting that the City move the hydrant to the North and East
onto City property to better serve the business's in our block.
Thank you for your action on this matter.
RespectfulVncy
es D,
Fah y Sale
"When you're selling a lifetime, don't sell it short - Call Fahey's"
i
1
(612) 587 -5151
HUTCH' CITY OF HUTCHINSON
. 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
DATE: May 24th, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: City Funding for: T.H. 15 South
T.H. 22 & 7 West
T.H. 7 East
I have checked with the Department of Transportation for using Federal Aid
Urban (FAU) and Municipal State Aid (MSA) Funds.
The City's share for all three projects is estimated at $750,000. i estimate
the following breakdown of the City's share based on funds available:
FAU MSA Assessed Ad Valorum Total
T.H. 15 South $220,000 $ -0- $ 60,000 $ -0- $ 280,000
T.H. 22/7 West $ -0- $100,000 $ 40,000 $ 60,000 $ 200,000
T.H. 7 East $150,000 $100,000 $ 70,000 $ -0- $ 270,000
MVP /pv e
n
LJ
Marlow V. Priebe
Director of Engineering
/'/�1
Pp" FIRSTATE
jrFEDEW
Savings b loan Association
June 6, 1985
Mayor Robert Stearns
City Council Members
Mr. Gary Plotz, City Administrator
City of Hutchinson
Hutchinson, MN 55350
Gentlemen:
227 Main Street SoUth, Hutchinson, MN 55350.0309
Telephone (612) 587.2000
Ai' JUN 1985
o, RECEIVED oo N
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First State Federal would like to request that the one -way alley located between
Second Avenue and Third Avenue, on the east side of Main Street, be changed to a
two -way alley.
Enclosed you will find a site diagram as well as a blown -up portion showing the
drive -up, and you will note the difficulty a car would have making the turn into
the drive -up of the proposed First State Federal building under the present
. one -way alley conditions.
There are several existing problems with the one -way alley; namely, our parking
lot has diagonal parking heading from east to west; the one -way is to the south and
when customers are leaving our present drive -up or are coming through the alley
and there is a delivery truck parked by the Legion Building, they become totally
confused as to what means of exit they should take. Also, the Post Office has had
several problems in getting their mail delivery semi -truck in without having to
go the wrong way in the alley.
There are only 4 -5 businesses which presently rely on the alley for deliveries
which is much fewer than most of the downtown area in Hutchinson. This will not
increase since the city parking lot takes up one - quarter of the block and First
State Federal's property takes up approximately one - quarter of the block as well.
First State Federal has discussed the two -way proposal with the businesses on
Main Street which are affected, and the Post Office and all are in favor of the
change.
I have also talked with Police Chief O'Borsky concerning this matter, and he
stated he would have no problem in seeing this changed to a two -way alley.
We thank you for your consideration concerning this matter and would appreciate a
favorable response to'our request.
Cor lly,
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FIRSTATE
FEDEW
Savings & Loan Association
June 6, 1985
Mayor Robert Stearns
City Council Members
Mr. Gary Plotz, City Administrator
Mr. Homer Pittman, Building Inspector
City of Hutchinson
Hutchinson, MN 55350
Gentlemen:
227 Main Street South, Hutchinson, MN 55350-0309
Telephone (612) 587 -2000
JUN INS w_
yoa
First State Federal is nearing the finalization of the plans for their
new proposed building to be located at the corner of Main Street and
Second Avenue.
• It will be necessary for us to do some extensive excavating on the site- -
removal of the footings, fuel tanks, etc. Therefore, we request that
during the underground portion of the excavation, we be granted the right
to put barricades on part of the city sidewalks to provide safety for the
pedestrian traffic. Approximately one —half of the sidewalks would be
barricaded. At the proper time during construction, it is our intention
to replace all of the sidewalks located on both Main Street and Second
Avenue. Enclosed you will find a plat plan of the site marked accordingly
to show the barricades.
The barricades would be made of fencing material with plywood applied in
an appropriate manner so as to maintain the proper appearance for the
downtown area and may provide a visual replica of the building.
Thank you for your consideration, and we shall await your favorable response
concerning this matter.
DoHA.Glas
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First federally chartered savings and loan association in the State #1
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D. A. Tange Company
NSUTAKE CONSU M SERYM
DEAR TANGS, OC
297 Dakota Street
Le Sueur, MN 56058
Date: June 4, 1985
To: Members of the City Council
City of Hutchinson
Hutchinson, Minnesota 55350
From: Dwight A. Tange, CIC
President
D. A. Tange Company
Subject: Renewal of Contract between D. A. Tange Company and
City of Hutchinson
First of all, I would like to let you know how much I have
enjoyed working with the City of Hutchinson over the past year
and have a desire to and look forward to the possibility of
continuing to work for the City in the upcoming year. As the
contract with D. A. Tange Company expired on May 31, 1985, I have
• attached a proposed renewal contract between the City of
Hutchinson and D. A. Tange Company. With the tighter insurance
market condition that was discussed at your last City Council
meeting, I think it is clear that in the upcoming year the City
faces new, and perhaps more difficult, challenges than you have
in the past few years. I would like very much to work with the
City, as well as the Hutchinson Community Hospital, Burns Manor,
Municipal Nursing Home, and the Hutchinson Municipal Utilities to
meet those challenges and find sensible and affordable means of
handling exposures to potential loss.
There are a nu-ber of objectives that I have in mind for the
upcoming year and I have listed a few of them below:
1. Identify and find a way of managing risk created by
insurance companies changing their policy language and
possibly leaving gaps in coverage.
2. Attempt to reduce the impact of the premium increases
that you are now facing through some of the methods
listed below:
a. Continue work on the separate project of possibly
s6lf funding your group health benefits for
employees.
• b. Closer monitoring of claims, particularly in the
Workers' Compensation area, to control losses and
identify means by which we can reduce the
potential for losses.
?' Z
City of Hutchinson
Page 2
C, In conjunction with "b" above, look at loss
sensitive Worker's Compensation programs or
possibly self funding so that the City can achieve
a direct and relatively immediate favorable result
from efforts to reduce losses.
d. Look at the possibility of self- insuring more
exposure through the use of deductibles on
automobile physical damage coverages, deductibles
in the property coverage areas, and possibly
deductibles in the area of liability.
The above items are only a few ideas that I submit for your
consideration. I am sure you will have ideas of your own. I
would like to work with you in trying to find creative solutions
to the costs associated with protecting yourself against risk of
loss and help implement them wherever possible.
At the time the contract was entered into with the City of
Hutchinson and D. A. Tange Company, approximately one year ago, a
request was made that at year end I provide you with at least a
partial list of some of the accomplishments and duties that I
have tried to perform throughout the year for the City. Because
of the changing market conditions, there have certainly been
fewer opportunities to achieve savings in premiums through pure
negotiation with insurance companies and the bringing to bear of
competition. We have, however, managed to negotiate some of the
renewal premiums resulting in some premium savings. Listed below
are a few of the duties that have been performed by D. A. Tange
Company over the past year.
A. City of Hutchinson
1. We were able to negotiate a proposed 5% increase
on Group Health rates from Blue Cross and Blue
Shield for the City employees down to a renewal at
same rates which constituted a savings to the City
for a twelve month period of approximately $7,725.
2. We were successful in negotiating a proposed 30%
increase on Dental Insurance rates for the
employees of the City of Hutchinson down to 25% at
an approximate savings to the City for the twelve
month period of $875.
3. I have been involved with and helped carry out
both the renewal on the Property, Liability, and
Workers' Compensation, as well as your group
benefits including Group Life, Group Health, Group
Dental, and Group Long Term Disability for the
1984/1985 policy years.
0
•
•
i City of Hutchinson
Page 3
4. I prepared a detailed premium allocation of your
Workers' Compensation, Property, Scheduled
Moveable Property, Automobile, Professional
Liability, General Liability, Public Official
Liability and Umbrella Liability coverages. This
included a breakdown by City departments, as well
as a breakdown for the portion for the premium
attributable to the Hospital, Nursing Home, and
the Municipal Utility.
5. I performed a revised premium allocation to adjust
the figures for a change in your Experience
Modification Factor for Workers' Compensation that
was not known at the time the original premium
allocation was completed.
6. I have attended several City Council meetings for
renewals of policies and various other discussion
items.
7. I have performed reviews of your audits for
• Automobile Liability, Workers' Compensation and
General Liability for the policy year 7/1/83 to
7/1/84.
8. I researched the potential effect on the rates for
various buildings belonging to citizens of
Hutchinson with respect the the addition of
sprinkler systems so that George Field would have
some information to pass on to some of your local
businessmen.
B. Hutchinson Community Hospital
1. I wrote to Blue Cross and Blue Shield asking for
quotations on various suggested alternate plans
and ultimately an alternate plan was installed for
the Hutchinson Community Hospital's employees at
a reasonably sizeable cost offset to their
originally proposed increase.
2. I assisted in obtaining quotations for Hospital
Professional Liability, General Liability, and
Umbrella Liability from two companies in addition
tb the then current St. Paul companies quotation.
I subsequently attended the Hutchinson Community
Hospital board meeting and discussed these various
• quotations, assisting the hospital board in making
a decision.
City of Hutchinson •
Page 4
3. I obtained quotations for increasing the Umbrella
Liability limit for Hutchinson Community Hospital
from various local agents and recommended that the
Hospital increase their Umbrella Liability limit,
which they subsequently did.
4. I have attended several Hospital board meetings to
discuss some of the various issues mentioned above
as well as others.
5. I negotiated the renewal premium for the
Professional Liability of the Senior Medical
Students program and acheived a reduction in
premium of over $600 for the policy year 6 -1 -84 to
6 -1 -85.
C. Burns Manor Municipal Nursing Home
1. I assisted in securing additional quotations for
the Nursing Home Professional Liability, General
Liability, and Umbrella Liability from two other
insurance carriers in addition to the then current •
St. Paul companies quotation. I recommended a
changed carrier which the Nursing Home
subsequently did at a substantial savings in
premium.
2. I attended several Burns Manor Municipal Nursing
Home board meetings to discuss the feasibility of
Group Health insurance, as well as claims that the
Nursing Home was facing, etc.
3. I assisted Burns Manor by preparing a survey
questionnaire that was distributed to the
employees to determine the level of interest in
Burns Manor Municipal Nursing Home providing Group
Health Insurance. I also attended a Burns Manor
board meeting to discuss the possibility and costs
associated with the Nursing Home providing group
health coverage for its employees.
D. Overall General Activities
1. I prepared a package of information on behalf of
all the entities mentioned above and the Municipal
Utility in order to seek renewal quotations for
the July 1, 1985, renewal which is currently in •
process.
• City of Hutchinson
Page 5
I am able to now see that I made an error in my estimates of
the amount of time that would be necessary to handle the City of
Hutchinson's insurance and risk management program over this past
year. I would estimate that I have put in well in excess of 100
hours in working with the City of Hutchinson and the subsidiary
entities over the past year and have made over a dozen trips to
the City of Hutchinson. It is for this reason that I find it
necessary to propose a contract for the upcoming year that
details the services provided and involves an increase in the
charges to be made by D. A. Tange Company on a monthly basis.
Thank you for allowing D. A. Tange Company to be of service
to the City of Hutchinson and I look forward to working with you
in the year to come.
•
•
D. A. Tange Company
SEROM
DQ'iT Tom, CK
297 Dakota Street
Date: June 4, 1985 Le Sueur, MN 56058
To: City of Hutchinson
City Hall
37 Washington Avenue West
Hutchinson, MN 55350
From: Dwight A. Tange, CIC
President
D. A. Tange Company
Subject: Proposal for One (1) Year Contract for Ongoing Risk
Management Services
Insurance Risk Management is becoming increasingly complex
and difficult for non - specialized individuals to interpret and
control. The City of Hutchinson has utilized the services of D.
A. Tange Company over the past year to assist them in this area.
D. A. Tange Company proposes to continue to provide, for all
• insurance policies and exposures to loss, Routine Services in
insurance. These services include management of insurance
policies and exposures to loss for Property and Liability,
Workers' Compensation and Employee Benefits. Additional services
in insurance and /or risk management can also be contracted from
D. A. Tange Company on an hourly fee schedule.
Following is listed a description of the Routine Services
to be provided.
Routine Services
1. Quarterly Loss Reports:
Obtaining and reviewing quarterly loss reports; checking for
trends with resulting information to be used as a guide to a
good loss control program.
2. Claims Handling:
Routing claims to the appropriate insurance agent or company
as well as followup on all claims other than Employee
Benefits. For Employee Benefits claims, the Client would be
responsible for claim reporting. D. A. Tange Company would
be available to work with the Client if a problem or dispute
develops.
•
9 -T
City of Hutchinson
Proposed Contract
Page 2
3. Preimium Allocation:
Reviewing the agent's calculations and /or the Insurance
Company's worksheets and preparing the premium allocation
for the various departments, as needed.
4. Invoice Verification:
Reviewing and verifying premium invoices to be sure they are
as quoted and signing off on them before payment is made by
the Client.
5. Review of Audits:
Verifying the accuracy of premium audits on such policies as
Workers' Compensation and General Liability as well as
negotiation of any disputed items with the involved
insurance company. Many times audits contain errors which,
unchecked, could needlessly cost the Client thousands of
dollars.
0
6. Review of Safety Group Dividends: •
Re: Policies secured from an insurance company that has
promised to allow the Client to share in any divisible
surplus in the form of a Safety Group Dividend.
Calculations are reviewed and verified to ensure that all
refunds to which the Client is entitled are received.
7. Continual Monitoring of Policies:
Includes considering adjustments, based on loss experience,
insurance market changes, and changes in the nature of the
Client's operations as well as continuing to look for more
cost effective ways to handle exposure to loss, such as
consolidation of policies when possible and increasing
deductibles.
8. Information on Pending Legislation:
Reviewing all new legislation that affects the Client and
involves the insurance and risk management area and
reporting to the Client with recommendations regarding newly
created exposure to loss, erosion of statutory immunity,
etc.
9. Client Visits:
Setting appointments to meet at Client's location at their
request or as deemed necessary by D. A. Tange Company in
consultation with the City Administration. Four (4) site •
visits of 4 hours each per contract year are included in the
Routine Services.
0
•
City of Hutchinson
Proposed Contract
Page 3
10. Telephone Access:
D. A. Tange Company will be available for telephone
consultation to answer questions and concerns as needed.
Cost: Routine Services:
It is estimated that a minimum of 104 hours will be
required to perform the services as described, in an
effective and efficient manner. The monthly fee for
the Routine Services is $375 per month, plus expenses,
for a twelve (12) month period beginning June 1, 1985.
City of Hutchinson •
Proposed Contract
Page 4
Additional Services
From time to time, the Client may desire the performance of
additional duties that do not fall within the scope of the
routine services listed. If additional services such as those
listed below are desired by the Client, they would be billed on
an hourly basis including travel time and expenses.
A. Preparation of Specifications:
Should the Client elect to Publicly Bid any or all
coverages, D. A. Tange Company will contract to
draft Specifications and provide printed copies
along with Legal Notice of Bid placement, issuing
addendums to answer bidder's questions, etc.
B. Bid Evaluation:
If the Client elects to seek public bids or
informal quotations, D. A. Tange will be available
to evaluate the bids and quotations and make
recommendations to the Client.
C. Negotiation of Renewal Premiums:
If the Client elects to negotiate
for renewal premiums rather that
bids or informal quotations, D.
is available to assist the Client
to the extent deemed necessary by
with the Insurer
i seeking public
A. Tange Company
in this process
the Client.
D. Updating Schedules and Insurable Values:
Verifying the accuracy of the automobile schedule,
scheduled property floaters, statement of values,
etc. on an annual basis. Whether the Client
chooses to publicly bid, informally quote or
negotiate for renewal premiums, D. A. Tange
Company will be available to the extent necessary
as determined by the Client for completion of
Insurance Company applications, gathering renewal
data, etc.
E. Meetings with Agents and /or Insurance Company
Personnel at locations other than Client's site.
• City of Hutchinson
Proposed Contract
Page 5
F. Other:
Additional site visits and consultation beyond
those provided under Routine Services as mutually
agreed upon between the Client and D. A. Tange
Company.
Cost: Additional Services are available to the Client and can
be contracted from D. A. Tange Company on an as needed
basis. Cost for these services is $60.00 per hour plus
expenses and travel time.
•
0
ZHOINEER73 REPORT
CITY OF HUTCHINSON
•
DATES June 5, 1985
TOs Mayor and City Council
FROM: Director of Engineering
SUBJECT: Street Improvement Project
Gentleman:
I have studied the following areas and find that the proposed project is
feasible and recommend it be constructed. If scoeptable, I recc®end a
hearing be held on the 9th day of July, 1985.
PROJECT No. 86-01
First Avenue N.E. from Main Street to Hassan Street by construction of curb
and gutter, sidewalk, grading, gravel base, surfacing and appurtenances;
Hassan Street from First Avenue N.S. to Fifth Avenue S.B. by construction of
curb and gutter, sidewalk, grading, gravel base, surfacing and appurtemnes;
First Avenue S.B. from Main Street to Hassan Street by grading, gravel base,
surfacing and appurtenances;
California Street from School Road to 19001 South and School Road from
California Street to County Road 12 by construction of surfacing and
appurtenances;
School Road from Carolina Street to California Street by construction of
watermain, storm sewer, grading, gravel base and curb and gutter and
appurtenances.
•
Construction Cost 9 490,000.00
Engineering 39,200.00
Administrative and Miscellaneous 39,200.00
Land Acquisition 0.00
Capitalised Interest 39,200.00
TOTAIr-- _ 607,600.00
Assessable Cost $ 242,240.00
Deferred Assessable Cost 0.00
Municipal State Aid Funds 365,360.00
City Cost 0.00
607,600.00
Respectfully submitted,
i Marlow V. Priebe
Director of Engineering
•
9 �!
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
PROJECT N0. 86 -01
RESOLUTION NO. 8050 0
WHEREAS, pursuant to resolution of the Council adopted May 28th, 1985, a
report has been prepared by Marlow V. Priebe with reference to the improvement
of: 1.
First Avenue N.E. from Main Street to Hassan Street by construction of
curb and gutter, sidewalk, grading, gravel base, surfacing and
appurtenances;
Hassan Street from First Avenue N.E. to Fifth Avenue S.E. by construction
of curb and gutter, sidewalk, grading, gravel base, surfacing and
appurtenances;
First Avenue S.E. from Main Street to Hassan Street by grading, gravel
base, surfacing and appurtenances;
California Street from School Road to 1900' South and School Road from
California Street to County Road 12 by construction of surfacing and
appurtenances;
School Road from Carolina Street to California Street by construction of
watermain, storm sewer, grading, gravel base, curb and gutter and
appurtenances; •
and this report was received by the council on June 11th, 1985.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The council will consider the improvement of such street in
accordance with the report and the assessment of benefited property for all or
a portion of the cost of the improvement pursuant to Minnesota Statutes
Chapter 429 at an estimated total cost of the improvement of $607,600.00.
2. A public hearing shall be held on such proposed improvement on the
9th day of July, 1985, in the Council Chambers of the City Hall at 8:00 P.M.
and the clerk shall give mailed and published notice of such hearing and
improvement as required by law.
Adopted by the council this 11th day of June, 1985.
tt Mayor
Clerk
•
E
REGULAR COUNCIL MEETING June 11, 1985
WATER $ SEWER FUND
*State Treasurer
Social Security
$398.80
*State Treasurer
PERA
240.41
*U.S. Postmaster
postage for water bills
158.16
Allen Office
supplies
19.89
Am. Payment Center
box rental
53.00
Big Bear
supplies
46.95
Central Garage
April repair jobs
784.48
Coast to Coast
supplies
73.86
Commissioner of Revenue
May sales taxes
320.57
Canada Life Assurance Co.
June dental ins.
151.12
Curtin Matheson Scientific
chemicals
111.87
Firemans Fund
June ltd ins.
47.68
Farm $ Home
supplies
138.00
Floor Care Supply
cleaning supplies
76.66
Fitzloff Hardware
supplies
19.56
G & K Services
uniform rental.-
146.00
Hutch Cennex
- gasoline
444.16
Hutch Utilities
electricity
9658.41
Hutch Wholesale
supplies
16.81
Juneker Sanitation
refuse charges
21,593.25
Juul Contracting Co.
disconnect water $ replace sewer
1328.65
Krasen Plbg $ Htg.
parts
3.00
Mn. Mutual Life Ins.
June life ins.
47.43
McLeod Co. Sanitary Landfill
May dumping charges
18.50
Plaza Hardware
supplies
33.62
Quades
repairs
250.39
RCM Associates
professional fees
5282.51
Rockite Silo Co.
supplies
27.50
Schmeling Oil Co.
oil
22.30
Sorensen Farm Supply
hammer rental and supplies
32.47
Water Products Co.
parts
74.08
Consulting Eng. Diversified
engineering services
15,150.57
Norwest Bank of Mp1s.
principal,interest 4 fee
95,570.10
152,340.76
144hyV �eLlAl[eL
*State Treasurer
social secuity
$ 70.58
*State Treasurer
PERA
42.55
Ag Systems INc.
parts
41.03
Brandon Tire
parts
348.46
Chapin Pub. Co.
adv. bids
73.44
Canada Life Ass. Co.
June dental ins.
23.79
Fireman Fund
June LTD ins.
6.60
Farm 4 Home
supplies
55.04
GTC Auto Parts
parts
1050.22
Fitzloff Hardware
supplies
15.88
Hutch Wholesale
supplies
400.30
Mn. Mutual Life Ins.
June life ins.
6.51
MacQueen Equipment Inc.
parts
656.64
Northerns State Supply
supplies
28.69
Plowmans Inc.
ren::': s ; parts
167.60
Road Machine Supplies
parts & r -- = -s
732.93
-2-
Swanke Motors
parts
$ 84.46
Town $ Country Tire
repairs
421.71
•
Snap on Tools -Maus Tool Service
supplies
45.60
UZ Engineered Products
supplies
45.88
$4317.91
GENERAL FUND
*Mn. STate Treasurer
boat registration fees
$ 135.00
*Hewett Packard Co.
discs
58.00
*Hutchinson Agency
comp. insurance
281.00
ICMA Retirement Corp.
employer contribution
142.46
*Mn. State Treasurer
boat registration fees
168.00
State Treasurer
Social Security
3289.23
*State Treasurer
PERA
3998.57
State Theatre
100 tickets
250.00
*Mn. State Treasurer
boat registration fees
175.00
American Flag & Banner
30' flag pole
520.00
Automation SupplyCo.
supplies
230.50
Burns Manor Nursing Home
insurance dividend
605.84
Decker SupplyCo.
paint striper
2518.50
D.A. TAnge Co.
insurance retainer fees
400.00
Fire Inst. Assn. of Mn.
books
482.00
Hutch Civic Arena
1985 ice time
3320.63
Jayco Products
aviation fuel
10,200.96
.KC
Painting
repairing oil spill on garage
59.62
Land Care Equipment
supplies
174.35
Logan & Styrbicki
depositions
224.50
Mn. Coalition of OUtstateCities
assessment dues
1896.00
National Supply Center
fuser oil
113.48
Otto's Tree Service
tree removal
161.00
Persians
repairs
66.95
Willard Pellinen
aerial survey for maps
620.00
Willmar Vo Tech
crash injury management course
60.00
Dodd Technical Computer Store
discs $ power strip
344.00
Walking Bilboards
supplieg
1860.70
Security State Bank
parts
21.00
Hutch Com. Video Network
franchise fees
9291.50
Tommy Bartlett Inc.
72 tickets- sr.citizens
525.00
Circus World Museum
72 tickets "
453.60
Scenic Dells Attractions
72 tickets "
488.00
House ON the Rocks
72 tickets "
432.00
Little Norway
72 tickets
216.00
Railway Museum
72 tickets "
288.00
Vayageur Inn.
72 room accomodations
3322.00
Duane Dascher
safety glasses
73.70
Jean Gray
CJRS course
173.85
Clifton Post
safety boots
30.00
Joe Sic
custodial work - evergreen
47.25
Linder van der Hagen
CRJS school
34.24
•Joe
Vostinar
Drew Anderson
safety glasses
skating instructor
80.00
140.00
Kevin Burich
shelter refund
5.00
Peggy Blake
tiny tots refund
12.00
ohn ",lallak
swimming refund
10.00
__,. "111ke Olson
softball refund
15.00
-3-
Mae Siemsen
baseball refund
$ 20.00
Yost
2 swimming refunds
20.00
•Pamela
Craig Almquist
state fire school
45.00
James Brodd
state fire school
93.55
Jon Burks
state fire school
45.00
Mark Christensen
state fire school
45.00
Brad Emans
state fire school
45.00
David Franzen
state fire school
45.00
Gary L. Henke
state fire school
45.00
John Madson
state fire school
45.00
Mike Monge
state fire school
45.00
RAndy Redmann
state fire school
699.00
Scott Streachek
vehicle damage on stake out
249.11
Albinson
supplies
30.89
Allen Office
labeling tape
375.37
Am. Welding Supplies
supplies
34.91
Ag Systems Inc.
supplies
11.20
Big Bear
supplies
109.75
Central Garage
April repair jobs
4523.70
John Bernhagen
june compensation
1500.00
Carr Flowers
plants & flowers
48.75
Cash Drawer #4
supplies
46.02
Crow River Vet Clinic
boarding dogs
329.50
Coast to Coast
supplies
209.71
Coca Cola Bottling
supplies
266.50
of Commerce
office rental
125.00
•Chamber
Copy Equipment Inc.
supplies
194.39
Canada Life Ins.
June dental ins.
1602.31
Culligan Water
salt $ monthly service
57.32
Comm. Auditors
repairs
177.10
Don Streicher Guns
squad car screens
270.00
Dostal $ Olseson Oil Co.
solvent
8.20
Crow River Glass Co.
plexiglass
42.40
Earl F. Anderson & Associates
paint
207.00
Firemans Fund
June LTD ins.
591.84
Family Rexal Drug
supplies
90.40
Farm & Home
supplies
276.04
Floor Care Supply
repairs & cleaning supplies
499.34
Forbes Auto
supplies
409.25
GTC Auto Parts
supplies
143.23
GTC Auto Parts
supplies
10.08
Fitzloff Hardware
supplies
284.82
Great Plains
supplies
18.05
G.F.Nemitz Sons
oil $ sliding door
26.00
Gopher Sign Co.
sign`s
231.53
G $ K Services
uniform rental
576.65
Hager Jewelry
name sign
4.50
Hutch Cennex
gasoline
4435.74
co. Treasurer
dl fees
149.50
George F.Field
fire ins. assn. mtg.
51.04
Henrys Candy Co.
supplies
847.43
•Home
Bakery
supplies for mtg.
12.00
Hutch Milk House
supplies
46.75
Hutch Com. Hospital
insurance dividend
602.84
Hutch Drug
tapes
10.73
Hutch Leader
ads et.c
206.12
-4-
Hutch Utilities
Hutch Utilities
Hutch Wholesale Supply
Hutch Fire $ Safety
ICMA
Ink Spots Inc.
Jerabek Machine Shop
Jahnkes Red Owl
JohnsonSuper Value
K Mart
Kokesh
Krasen Plbg. & Htg.
L f, P. SupplyCo.
Lamberts Standard Service
Mn. Mutual LIfe Ins.
Mn. Park.$ Rec. Assn.
McLeod Coop Power Assn .
McGarvey Coffee Inc.
Mikes Pro Shop
Northwestern Bell
Northland Beverages Inc.
Orlin Henke
Pitney Bowes
Plaza Hardware
Kenneth B. Merrill
Pamida
•Quades Inc.
Rannow Electric
Rockite Silo
Rockmount Reasearch
State Theatre
Schmeling Oil Co.
Simonson Lbr. Co.
Sorenson Farm Supply
James Schaefer
Town $ Country Tire
Velvet Coach
Xerox Corporation
BOND FUNDS
Federal Revenue Sharing
Hutchinson Leader
Hospital Bonds of 1977
• 1st Bank of St. Paul
electricity
insurance dividend
supplies
repairs
dues
printing
supplies
supplies
supplies
redi lite
atheletic supplies
parts
supplies
car maintenance
June life ins.
job notice
electricity
coffee
tape
leased line
supplies
intown mileage & state fire
rental postage meter
supplies
mileage
turf Bldr, coffeemaker,film
repairs,$ parts
electrical outlet police
supplies
chemicals
june rental
greas tubes
supplies
supplies $ rental
11 june
supplies
meeting expenses
supplies $ payments
hearing notice
school
bond principal,interest $ fee
6167.88
964.32
112.86
21.40
299.25
64.00
4.98
243.06
65.94
26.97
3682.83
116.20
7.70
8.00
487.94
35.00
370.16
73.60
20.75
317.43
211.80
120.10
63.00
99.82
27.47
206.10
194.80
90.97
87.50
94.06
325.00
22.80
69.89
78.10
962.50
22.02
60.42
528.43
$ 85,505.09
38.52
66,399.21
Nursing Home Bonds
Am. National Bank of St. Paul interest & service fee 6512.50
-5-
Bonds of 1976
•
Norwest Bank of Mpls.
principal, interest $ fee
173,361.45
Bonds of 1980
lst National BAnk of Mpls.
principal, interest 4 fee
108,765.90
Pool & Recreation Bldg. Fund
E. J. Pinske Bldrs
est. #2
66,600.00
Library Construction Fund
Krasen Plbg. $ Ht.
est. #7
5400.00
E. J. Pinske Bldrs.
est. #8
35,450.00
Korngiebel ARchitecture
est. #7
1615.07
42,465.07
Bonds of 1984
Juul Contracting
proj. 84 -02
29,309.88
Wm. Mueller &Sons.
street materials
9,325.00
38.634.88
Bonds of 1985
Juncewski Masonery
letting #4
2250.50
Juul Contracting
letting #1 $ 6
103,843.94
Wm. Mueller & Sons
letting #2
8958.00
•
Atkinson Blacktop
letting #3 $ 3
78,697.77
193,750.21
MUNICIPAL LIQUOR STORE
Twin City Wine Co.
wine $ liquor
2944.81
Quality Wine Co.
wine $ liquor
515.97
Griggs Cooper
wine $ liquor
1655.50
Ed Phillips $Sons.
wine & liquor
2104.23
United Bldg. Centers
materials for exterior
1819.65
State Treasurer
soc. security
267.81
State Treasurer
pera
161.44
Friendly Beverages Inc.
beer
2059.40
Lenneman Beverages Inc.
beer & mix
26,553.85
Locher Bros. Dis.
beer and mix
12,172.41
Triple G Dist.
beer
14,609.65
Allen Office Products
cash register tape
48.50
Internal Revenue Service
IRS special tax
54.00
City of Hutchinson
bldg., permit $ May insurance
1098.32
Hutch Utilities
electricity
1143.43
Northland Beverages
supplies
436.00
Henrys Candy Co.
cigarettes
728.85
Thos. D. MurphyCo.
shot glasses
138.92
Coast to Coast
supplies
34.75
Junker Sanitation
april services
97.15
•KOLV
radio
Hutchinson Leader
advertising
advertising
80.00
95.60
Bernick Pepsi Cola Botting
mix
97.50
Coca Co.a Bottling
mix
646.25
Hutchinson Telephone Co.
phone service
59.41
-6-
•American Linen SupplyCo.
Ed Phillips & Sons
towel
mix
service
26.40
97.05
Electro Watchman Inc.
alarm
system
102.00
Quality Wine $Spirts
wine &
liquor
1327.88
Griggs Cooper &Co.
wine
$ liquor
1812.64
Ed Phillips $ Sons
wine &
liquor
2664.00
0
E
$ 85,117.77
0
91
L_ J
CITY OF HUTCHINSON
NAME
IF
Ir
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
Harriet Schmidt
JOB TITLE Transit Dispatcher
SUPERVISED BY
Hazel Sitz
FOR YOUR INFORMATION
N DATE June 1 1 , 1985
ADDRESS
45 Sherwood Circle, Hutchinson
EMPLOYMENT STATUS X NEW EMPLOYEE
FULL TIME
OTHER:
X PART TIME OR SEASONAL
PAY RATE Grade III
COMMENTS Replacing Bonnie Baumetz. Bonnie has been transferred to city hall/
receptionist cashier position, filling vacancy left by Mary Rose's resignation:
We chose the new empto_yee from the file of applications received several months
ago when we last advertised for an office position.
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS$
41 , t:
DEPARTMEN EAD
PERSONNEL OORDINATOR
0
CG's Cu �cs�
CITY OF HUTCHINSON
EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL
FOR YOUR INFORMATION
DATE June 5, 1985
NAME ADDRESS
Shari Benson, Gynmastics aide $4 9 Cokato
Kris Hoikka, Rec. Office Aide $3.50 Hutchinson
1
Lee Johnson, Baseball Program Sup. -$4.50 Hutchinson
• Dale Dose, Park Maint. Labor $3.65 - futchinson
Scott Hanson, Wastewater Tech $4 Dassel
JOB TITLE
SUPERVISED BY Parks & Recreation
EMPLOYMENT STATUS
PAY RATE AS ABOVE
- Wastewater
X NEW EMPLOYEE
FULL TIME
OTHER:
X PART TIME OR SEASONAL
SUMMER EMPLOYEES
COMMENTS Partial list - - - -- balance will be starting in next pay Period
THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL
POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS.
V/�P. /
D ARTMENT HEAD
41 S t
PERSONNEL COORDINATOR
CITY ADMINISTRATOR
PIONEERLAND LIBRARY SYSTEM BOARD MEETING
May 13, 1985
Present: Steve Boehlke, Montevideo
. Stan Jacobson, Granite Falls
Wayne Hebrink, Renville
Rebecca Huseby, Pennock
Lilah Buhr, Stewart
Kathleen Kubasch, Winsted
Milo Kubasch, Winsted
C. Alvin Johnson, Litchfield
Jeanne Lundstrom, Cosmos
Howard Turck, Litchfield
John Langan, Danvers
Curtis Johnson, Appleton
Lloyd Larson, Dawson
Lionel Barker, Glencoe
Albert Linde, Hutchinson
John Horrocks, Hutchinson
Shirley Schutt, Kerkhoven
Delores Condon, Litchfield
Judy Oestreich, Litchfield
Gladys Nelson, Ortonville
Linda Ulrich, Renville
Burton L. Sundberg, Director
Robert Boese, Associate Director
Kathy Matson, Associate Director
Absent: James Phalen, Graceville*
• Lois Anderson, Maynard*
Orlynn Mankell, New London*
Jean Stranberg, Atwater
Kay Frederickson, Murdock*
Laurie DeMarce, Benson*
Dallas Lundstrum, Bird Island
Angelyne Montonye, Graceville
Anne Maguire, Madison
Sam Malone, Willmar*
LeRoy Sanders, Willmaz*
Jeanette Buchanan, Willmar*
*Excused absence
AOR YOYR INFpR
M4101y
Representing: Chippewa County
is
Chippewa County
"
Kandiyohi County
"
Kandiychi County
"
McLeod County
"
McLeod County
"
McLeod County
"
Meeker County
"
Meeker County
"
Meeker County
"
Swift County
"
Appleton
"
Dawson
"
Glencoe
"
Hutchinson
"
Hutchinson
"
Kerkhoven
"
Litchfield
"
Litchfield
"
Ortonville
"
Renville
Representing: Big Stone County
"
Chippewa County
"
Kandiyohi County
"
Kandiyohi County
"
Swift County
"
Benson
"
Bird Island
"
Graceville
"
Madison
"
Willmar
"
Willmar
"
Willmar
The Pioneerland Library System board meeting was called to order at 7:35 by Vice -
Chairman Judy Oestreich.
Report of the Director:
Burton Sundberg suggested we study the budget agreement which includes the formula
for sharing costs which is not always fulfilled. The present agreement requires fulfill-
ment and this is not feasible presently so we need to study new ideas and consider
other options.
The administrative staff has met twice on the 1986 budget and the Finance Committee
will consider it nest Monday at 8:00 p.m.
Kathy Matson distribute i d the statistical reports for March and April. She particularly
mentioned that the video material is not separated in the report so she gave us this
breakdown: April -- 857 video tapes, 1131 video discs. Clippings from area newspapers
for April and May were circulated. There is a new Pioneerland brochure now being dis-
tributed in all libraries.
Auditor's report: Tom Eischens representing Latham & Parker (CPA) went through the
audit and answered questions.
-2-
Hebrink /Lundstrom moved payment of bills. Carried.
Committee and project updates:
a. SAMMIE -- The new coordinator, Jean Holles, started May 1.
b. Hector had their open house May 10 -11. They had very good publicity and issued owe
100 library cards. They were required under the criteria to have 2500 acceptable
books by October 1 and as of this date they have 2201.
c. Personnel Committee met on May 13 at 7:00. They recommended:
1. That as of July 1, 1985, we drop the MSI health insurance and begin the
$500 deductible plan proposed by the low bidder, Blue Cross /Blue Shield of
Minnesota.
2. That we agree to pay 80% of the medical bills for all employees (working
at least 30 hours per week) and their enrolled dependents, as follows:
a. After the insured has paid $100 in expenses during the year.
b. Up to a maximum covered medical expense of $500.
c. All bills over $500 would be handled completely by Blue Cross /Blue
Shield Minnesota.
The Personnel Committee made the motion /Barker seconded. Carried.
d. A revised bookmobile schedule was passed out. This will begin the first full week
in June and run for the summer. It will be revised again in September.
e. Mr. Boese will work on the application forms for the automation grant for 1986.
f. Mr. Sundberg talked to Al Lewis about the grant payments. $19,514 is forthcoming,
this is partial payment for fourth quarter. The application form for establishment
grant funds is coming for the second year. Adding Hector-and Swift County populations
will increase our total state aid.
g. 7he American Library Association is meeting in Chicago July 6 -9. Mrs. Matson and
Mr. Boese will attend. It was moved by Horrocks/Buhr seconded that we pay expense
which will be at least $302.00 each. Carried.
h. The Marketing Workshop is May 20. Mileage will be paid for trustees who can
attend.
Unfinished business: None
New Business: Bob Boese spoke on the policy on video equipment use. Only residents
can use it now. Executive Board added this sentence to the policy: An additional non-
resident charge of $10.00 per year will allow access to video materials and equipment.
Buhr/Ulrich moved and seconded. Carried. Copy is herewith attached.
Interlibrary Loan. -- Kathy Matson stated that SAMMIE is an organization that provides
interlibrary loan between school, university, public, and special libraries. It is
funded through a combination of state and federal funds. The Executive Committee had
recommended that the full board approve the following policy regarding Pioneerland's
participation in SAMMIE's resource sharing program: that Pioneerland extend interlibrary
loan service to non - participating school distribt libraries on a limited basis for one
year at which time this policy is to be reviewed, and that Pioneerland requests that
those school boards pass a resolution encouraging their county boards to provide county-
wide public library service. The trial period is for the 1985 -1986 school year. Barker/
Linde moved and seconded. Carried. Copy is herewith attached.
Currently in the Pioneerland agreement we have a "formula" on how costs will be shared.
It was decided to appoint a committee to study changes and discuss options of how
this agreement "formula" could be changed. Turck /Boehlke moved and seconded. Carried.
The committee members are: John Langen, Howard Turck, Linda Ulrich, Lois Anderson,
Lilah Buhr. !
Mileage reports were filed. Full board will meet June 10. The meeting was adjourned
at 9:30.
Delores Condon
Acting Secretary
May 1985
Baleince
Receipts:
State /Federal Aid
Big Stone County
*Chippewa County
Kandiyohi County
McLeod County
Meeker County
Swift County
PIONEERLAND LIBRARY SYSTEM
Treasurer's Report Curtis Johnson, Treasurer
AUTOMATION INCOME BUDGET INCOME
MTD YTD MTD BUDGET YTD BUDGET
$130,547.01 $ 85,962.84
329.00
2,123.00
3,130.00
Appleton
67,837.00
276.00
Benson
10,968.50
548.00
Glencoe
36,245.00
659.00
Graceville
46,887.00
117.00
Hutchinson
24,719.71
693.50
Kerkhoven
13,673.50
114.00
Litchfield
886.00
Ortonville
4,292.00
382.00
Willmar
2,384.00
2,384.00
Bird Island
11,124.50
22,249.00
*Dawson
142.50
285.00
Hector
188.00
188.00
*Madison
332.00
332.00
Orville
18,103.00
224.00
Cash Receipts
6,350.00
12,700.00
Gifts
38,362.50
76,725.00
Interest
3,197.00
6,394.00
Reimbursements (local
govt)
* 8,859.00
*Chippewa County
1,458.67
4,376.00
*Madison
5,154.00
*10,308.00
*Dawson
3,478.50
6,957.00
Other Reimbursements
19,616.02
44,975.00
Other (KCWL)
300.00
Total Receipts
3,046.50
12,670.50
Glencoe Fund
15,623.50
*31,247.00
Implementation Grant
(1984)
* 3,310.00
KCWL
2,588.50
* 5,177.00
TOTAL RECEIPTS & BALANCE:
5,433.72
6,000.00
Automation Totals
1,000.00
12,670.50
TOTAL RECEIPTS, BALANCE & AUTOMATION MTD & YTD
• Page 1
19,514.00
67,837.00
206,100.00
10,968.50
21,937.00
36,245.00
*71,490.00
46,887.00
93,774.00
24,719.71
60,824.00
13,673.50
59,072.00
17,374.00
4,292.00
8,584.00
4,259.25
8,518.50
17,037.00
11,124.50
22,249.00
1,924.52
3,849.00
24,290.00
48,580.00
1,773.00
3,546.00
9,051.50
18,103.00
36,206.00
6,350.00
12,700.00
38,362.50
76,725.00
3,197.00
6,394.00
2,214.75
4,429.50
* 8,859.00
1,458.67
1,458.67
4,376.00
2,577.00
5,154.00
*10,308.00
3,478.50
6,957.00
4,156.87
19,616.02
44,975.00
300.00
NOT /AVAIL
2,849.01
9,000.00
15,623.50
*31,247.00
827.50
1,655.00
* 3,310.00
1,294.25
2,588.50
* 5,177.00
1,995.70
5,433.72
6,000.00
1,000.00
47,349.49
381,8.52.15
896,650.00
4,635.00
6,000.00
$177,896.50 $467,814.99 $907,956.00
18,000.00
$180,943.00 $480,485.49 $925,956.00
(OVER)
May 1985 PIONEERLAND LIBRARY SYSTEM Treasurer's Report (Continued)
EXPENDITURESe
NOD
YTO
! OF EXP
CURRENT
" -- - -- - --_ -- - - - -•-
-- --
- �AFEI :LTTQRFS- --I�F��CITU�ES -'-TD-
EST - _-- �UOGET.
ACCT GROUP...
.UO
.OD
.00%
.00
PLRSOGAL SFkVICL-S
SALARIES AND VA4ES
4698r%6.12
217.912.76
40073%
5549135000
_,•. T{-� 6LTFi- iR5UR7, -tiCt -- - - - --
-- ---
-- -- i2S:S�i - _- 13i1��1'.ti6 ^' -
rLTlREMLLT !NSUKA4CL
49243.37
219107.75
37.62%
569325.00
ACCT ;.KfIUP...
56.01~.95
271.34C.17
40.711
6669460.00
?CwLnriS - ADULT
39521.42
219865671
39.56%
559274.00
BUCKS - CHILDRFN
19740.2'
4.229.18
25.23%
169760.00
Tc:ECAI- RIFE�c►SCF - ----
-` - - --
-- 1511'2:00 ----
3,�'I�00 --
- C3:7ti --
3.-~05:0 ff
PERIOCICALS
174.59
19201,06
6.19%
1994CC.00
Pt. II HLE7S
16.00
16.30
5'.33%
300.00
YIDLO DISCS L TAPLS
29692.24
59767913
99.43%
59800000
AUDI: 9ISCS AND TAPES
16.94
86.53
80.53%
100000
MICROFDKMS
1300[0
1°0.00
00C%
600
PINDI(9C
37.94
37.94
6.32%
6C0.00
99iS:C8 - -39 :933:70 --
3'1:90X-- l- C39 994.-00-
CATALOGI'4G
O�LC CHARvES
.00
798!90.00
40090%
199171.00
- 'LU'?"-YE "kT3R`CHA USi + -- - -
- - -- - --
- 1ID;00
- 49STc:2? -
-30-547
-Ti 15-OD -00
ACCT GRIV-'f'..,
110•.00
1Z9646.2P
44.11%
289671.00
VEHICLES
QYEkATiCvr�I;aTEAbfICE - --
-
--- �- 3�.- 5T--
�.2zZ:s4
-- xD�b3�-- TS.yb3�
INSURANCE
.GO
.0+'
.00%
2 900
ACCT GROUP...
630.51
69241.34
35914%
1 .00
C3R9U -IILZT TL'TT-
--
TELEPH:INE AND L1'44
623.o7
49CC3.53
5C605%
840000013
TLPMINAL MAINTENA:.CL
.00
009
.00%
194CC.00
-- 43STRG`- LI;D- SRTPPI� - - -'
-
- -' o4T.ol
39�r98��i�
3Z-
V;O U-:OD
ACCT GR]UP...
19671.68
795C2.08
43.12%
179400.00
EOUIDMEHT
A/V EWIPMENT.
15.00
65.00
2.322
29800.00
E:UIPKENT KAINTENENCE A:9D CONTRACTS
6'5.90
29E52.44
26.52%
1090CC.00
-- fLUIP?iET1T 7fENTAL' - --
- --
74- 9.5 4 -- 193 4 2:87 --
73.9777--
2:1Cd =Dd
ACCT Gk3UP..,
19742.23
89037.71
39.99%
209100.00
OTHER
- LAST ^DIAr?Uifi+iTE3 -Ii Tiu EOJTPAiT.T-
7 4.6 -� e.4S -
42:65
- 77000:0
SUPPLIES ANv PRINTING
19797.12
109852.77
56.90%
199075.00
Pk'IMCTIU%''AL AND Pk0GRAMMING
16.70
257.91
51.58%
500.00,
-- 916 €iCGF 7[T�D1hLETitiCS = -STAFF
X59 -'►9 ��
"277-
�2'J.T1f£---
Tis5T0.0D'
MILEtGE AND MEETINGS - TRUSTEES
163.51,
19264.10
41.18%
39070.00]
PRrlf. %LvbEkSHIPS !TRUSTEES).__
_ _ _
.CO
510000
IC0.001 -
--510000,
-IW9 UKAN F
St-4:22 ITT.- 7w--
-_69-aST.w
ADS AND LEGAL NUTICLS
75.11
100.66
111.84%
90000
AUDITING
.00
000
.00%
1x200900
BOOKKEEPING
225.0^
19125000
37.50%
39000.00
___r mRUTwVr7uCwn*d
T
z65w
ACCT GROUP...
29728969
229827.89
56.652
409272000
SPEC AL
GiF ��€RYiV 19�
_
-
03
Kr_WL
.00
385.09
57.3P%
671.00
GRANT
.DO
.00
Oct .
000
�K/1f�DN�UhO- --
- - - --
69 �6. 0 - - -
-1 90 lib
_
166.95:
�����a
ACCT GROUP...
69126.00
129954.86
55059%
239306.00
- _- --
CRG. TOTAL...
819962.94
3819505.43
41.47%
9 1 %qft.00
ENDING CASH BALANCE
Page 2
$98,980.06 $98,980.06
