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cp01-22-85 cHUTCHINSON CITY CALENDAR WEEK OF January 20 'TO January 26 19U WEDNESDAY -23-- 10:00 - 11:00 A.M. - Meeting of Directors at City Hall SUNDAY -20- 0 (5&01�o Q lop a_ 1 MONDAY -21- THURSDAY FRIDAY -24- 1 -25- 4:30 P.M. - Nursing Home Board I Meeting at Burns Manor DICK NAGY - January 25 - February 1 non: PRIEBE - January 23-25 T URDAY -22- 7:30 P.M. - City Council Meeting at City Hall SATURDAY -26 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 22, 1985 1. Call to Order - 7 :30 P.M. 2. Invocation - Reverend Keith Duehn 3. Consideration of Minutes - Bid Opening of January 7, 1985 and Regular Meeting of Januarys -985 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - December 1984 2. Library Board Minutes dated January 7, 1985 3. Airport Commission Minutes dated January 16, 1985 Action - Order minutes to be filed (b) Consideration of Application for Bingo License by Knights of Columbus Action - Motion to reject - Motion to approve and issue license (e) Consideration of Application for Gambling License by Knights of Columbus Action - Motion to reject - Motion to approve and issue license (d) Consideration of Application for Snow Removal Permits 1. David Blake 2. Don Glas 3. Edwin Karg Action Motion to reject - Motion to approve and issue licenses 5. Public Hearing - 8:00 P.M. (a) Improvement Project No. 85 -01 -36 Action - Motion to close hearing - Motion to reject - Motion to approve project and adopt Resolution (b) Assessment Roll No. 200 - Lettings No. 2 and 3 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution 1 COUNCIL AGENDA JANUARY 22, 1985 • (c) Assessment Roll No. 201 - Letting No. 5 Action - Motion to close hearing - Motion to reject - Motion to approve assessment roll - Motion to waive reading and adopt Resolution 6. Communications, Requests and Petitions (a) Consideration of Request to Use Library Square February 8 -10, 1985 for Winter Festival Action - Motion to reject - Motion to approve (b) Report from Cable TV Advisory Committee Action - (c) Discussion of Enforcement of Dogs At Large (Requested by Alderman Marlin Torgerson) Action - (d) Discussion On Preparing Specifications for New Sewage Treatment Facility Action - (e) Discussion of Cost Projections for Proposed Sewage Treatment Plant, Including Establishing A Reserve Fund Action - (f) Consideration of Request to Attend Munici -Pals Winter Workshop Action - Motion to reject - Motion to approve request (g) Consideration of Request from City Forester To Attend Horticultural Conference January 29 -31, 1985 Action - Motion to reject - Motion to approve (h) Discussion of Parkview Plaza Project Action - Motion to reject - Motion to approve and set public hearing February 26, 1985 at 8:00 P.M. - Motion to waive readings and adopt Resolutions No. 79739 No. 79749 and No. 7975 7. Resolutions and Ordinances Is (a) Ordinance No. 1/85 - Ordinance Amending Section 635:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Weed Elimination Action - Motion to reject - Motion to waive second reading and adopt 2 COUNCIL AGENDA JANUARY 229 1985 (b) Resolution No. 7966 - Resolution Accepting Pledged Security from Citizens Bank & Trust Co. Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 7967 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Bids for Project 85 -01 -25 Action - 9. New Business (a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Conditional Use Permit As Requested by Dr. Tom Lyke with favorable recommendation of Planning Commission • Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No. 7964 (c) Consideration of Petition to Vacate Park Lane As Submitted By Pat Spaude /Bruce Drahos with favorable recommendation of Planning Commission, with Contingency Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading for February 129 1985 (d) Consideration of Conditional use Permit As Requested By Farid Currimbhoy (Hutch ABC Montesorri School) with unfavorable recommendation of Planning Commission Action - Motion to reject - Motion to approve (e) Consideration of Variance As Requested By Farid Currimbhoy (Hutch ABC Montesorri School) with unfavorable recommendation of Planning Commission Action - Motion to reject - Motion to approve (f) Consideration of Conditional Use Permit for PUD As Requested By • Larry Bethke with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7965 3 COUNCIL AGENDA JANUARY 229 1985 (g) Consideration of Contract Changes for 1985 with Community Action • Agency Senior Nutrition Program Action - Motion to reject - Motion to approve and enter into contract (h) Consideration of Subdivision Agreement for Helland's Sixth Addition Action - Motion to reject - Motion to approve and authorize signing subdivision agreement (i) Consideration of Fire Department Equipment Action - Motion to approve - Motion to reject (j) Consideration of Sewer Rate Increase Action - Motion to reject - Motion to amend Ordinance (k) Consideration of Refund On Special Assessments Payment Action - (1) Consideration of Offer from Butch Wentworth To Purchase Selchow- Jorgenson Lot from City . Action - (m) Consideration of Placement of Employees In Comparable Worth Plan, Market Adjustment, And Merit Evaluation Action - (n) Consideration of Assessment Hearing for Improvement Projects No. 85- 01 -27, 85- 01 -28, 85- 01 -29, 85- 01 -30, and 85 -01 -31 Action - Motion to reject - Motion to aprove Assessment Roll No. 202 and set public hearing February 26, 1985 at 8 :00 P.M. - Motion to waive readings and adopt Resolutions No. 7968 and No. 7969 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment m 0 0 MINUTES BID OPENING MONDAY, JANUARY 7, 1985 The bid opening was called to order by City Administrator Plotz at 2:00 P.M. Present were: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, Finance Director Kenneth B. Merrill, and Secretary Patrice Vander Veen. Administrator Plotz read Publication No. 3352, Advertisement for Bids, Letting No. 4, City Project No. 85- 01 -25. The following bids were opened and read: Molden Concrete Construction Benson, MN $ 539580.00 Healy Construction Company Faribault, MN 759570.00 No. 10 Construction Grand Rapids, MN 78,700.00 Boda Construction Co., Inc. Minneapolis, MN 81,824.00 Hoeft Concrete Construction Reading, MN 76,524.80 Independent Curb Contractors Eagan, MN 63,290.00 Juncewski Masonry Silver Lake, MN 539110.00 Siehndel Construction LeSueur, MN 57,358.80 J. W. Hanson Construction Hutchinson, MN 58,620.00 City Administrator Plotz read Publication No. 3353, Advertisement for Bids, Let- ting No. 6, City Projects No. 85- 01 -27, 85- 01 -28, 85- 01 -29, 85 -01 -30 and 85- 01 -31. The following bids were opened and read: 4 1 BID OPENING JANUARY 7, 1985 Barbarossa 6 Sons, Inc. Osseo, MN $2999637.50 Juul Contracting Hutchinson, MN 255,066.95 Gaub, Inc. Olivia, MN 2990776.60 Latour Construction Maple Lake, MN 269,384.26 S. J. Louis Construction, Inc. St. Cloud, MN 287,684.70 Winter Construction Pipestone, MN 315,730.36 Burschville Construction Loretto, MN 307,305.75 FJ Publication No. 3354, Advertisement for Bids, Letting No. 8, City Projects No. 85 -01 -33 and 85- 01 -35,w as read by Administrator Plotz. The following bids were opened and read. Juul Contracting Hutchinson, MN $ 25,428.45 Gaub, Inc. Olivia, MN 27,238.00 Latour Construction Maple Lake, MN 29,424.80 S. J. Louis Construction, Inc. St. Cloud, MN 30,962.00 Burschville Construction Loretto, MN 39,675.15. Scheeler Excavating & Underground St. Cloud, MN 27,980.00 Rickert Excavating Brownton, MN 29,386.00 -2- 0 BID OPENING JANUARY 7, 1985 The bids were referred to the Director of Engineering for review and recommen- dation. There being no further business, the bid opening adjourned at 2:15 P.M. -3- 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 8, 1985 1. The meeting was called to order by Mayor Stearns at 7 :30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Keith Duehn. 3. MINUTES The minutes of the regular meeting of December 20, 1984 and bid opening of December 21, 1984 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - DECEMBER 1984 2. NURSING HOME BOARD MINUTES DATED NOVEMBER 299 1984 3. HOSPITAL BOARD MINUTES DATED NOVEMBER 20 AND NOVEMBER 29, 1984 4. LIBRARY BOARD MINUTES DATED DECEMBER 19, 1984 Mayor Stearns ordered the report and minutes to be received for filing. (b) CONSIDERATION OF APPOINTMENTS TO HEALTH BOARD: 1. DR. GEORGE SMITH 2. DR. ROBERT HEGRENES 3. DR. THOMAS KLEINBAUF The motion was made by Alderman Torgerson, seconded by Alderman Carls, to ratify the appointments to the Health Board. Motion car- ried unanimously. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY CITY ATTORNEY TO ATTEND GOVERNMENT TRAINING SERVICE UPDATE FOR CITY ATTORNEYS JANUARY 25 -26, 1985 2 . COUNCIL MINUTES JANUARY 8, 1985 Alderman Carls moved to approve the request. Motion seconded by Alderman Mlinar and unanimously carried. (b) CONSIDERATION OF REQUEST BY DR. TOM LYKE AND DR. JOHN GILLARD FOR INDUSTRIAL REVENUE BOND Following discussion, it was moved by Alderman Torgerson to approve and set a public hearing for February 12, 1985 at 8;00 P.M., and to waive reading and adopt Resolution No. 7962. The motion was sec- onded by Alderman Mlinar and carried unanimously. (c) CONSIDERATION OF RELOCATION PAYMENT TO EARL DANIELSON FOR WEST RIVER PARK PROPERTY After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to authorize the payment of $159500 for reloca- tion costs to Earl Danielson. Motion unanimously carried. (d) CONSIDERATION OF ADVERTISING FOR SALE THE HOUSE AND GARAGE LOCATED AT 613 SECOND AVENUE SOUTHEAST (PARK LAND PROPERTY) Following a recommendation from the City Attorney for the City to advertise for sale the house and garage located at 613 Second Ave- nue Southeast, the City Council concurred with the suggestion. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 28/84 - AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF This ordinance is void inasmuch as the request was withdrawn at the December 11, 1984 Council meeting. (b) ORDINANCE NO. 29/84 - AN ORDINANCE REGULATING THE PARKING OF MOTOR VEHICLES AND OTHER VEHICLES ON CERTAIN STREETS OF THE CITY OF HUTCHINSON, MINNESOTA AND PROVIDING PENALTY FOR VIOLATION THEREOF It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to waive the second reading and adopt Ordinance No. 706. Motion car- ried unanimously. (e) ORDINANCE NO. 30/84 - AN ORDINANCE EXTENDING CORPORATE LIMITS OF CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORIES BORDERED BY LAND WITHIN CITY LIMITS AND ABUTTING THEREON Alderman Mikulecky made the motion to waive second reading and adopt Ordinance No. 707. The motion was seconded by Alderman Tor - gerson and unanimously carried. 2 COUNCIL MINUTES JANUARY 8, 1985 (d) ORDINANCE N0. 31/84 - ORDINANCE AMENDING SECTION 8.01.1 OF THE HUTCHINSON ZONING ORDINANCES, ENTITLED "RULES FOR STRUCTURES IN DISTRICTS" It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to waive reading and adopt Ordinance No. 708. Motion carried unan- imously. (e) RESOLUTION NO. 7948 - RESOLUTION ACCEPTING $62,500 FROM THE HUTCH - INSON UTILITIES COMMISSION The motion was made by Alderman Mlinar to waive reading and adopt Resolution No. 7948. The motion was seconded by Alderman Carla and unanimously carried. (f) RESOLUTION NO. 7949 - RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE Following discussion of the City pay plan, Alderman Torgerson moved to waive reading and adopt Resolution No. 7949. Alderman Mlinar seconded the motion. It was moved by Alderman Carla to amend the motion to adjust the Finance Director's classification from Grade D to Grade C. The amendment to the motion was seconded by Alderman Torgerson and carried unanimously. The vote on the motion carried four to one, with Alderman Mikulecky voting nay. (g) ORDINANCE NO. 1/85 - ORDINANCE AMENDING SECTION 635:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED NEED ELIMINATION Alderman Mikulecky moved to waive the first reading and set the second reading of Ordinance No. 1/85 for January 22, 1985. The mo- tion was seconded by Alderman Torgerson and carried unanimously. (h) RESOLUTION NO. 7950 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS The motion was made by Alderman Torgerson, seconded by Alderman Carla, to waive reading and adopt Resolution No. 7950. Motion car- ried unanimously. (i) RESOLUTION NO. 7951 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS Alderman Torgerson moved to waive reading and adopt Resolution No. 7951. The motion was seconded by Alderman Carla and unanimously carried. (j) RESOLUTION NO. 7952 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA 5 COUNCIL MINUTES JANUARY 8, 1985 It was moved by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7952. Motion carried unan- imously. (k) RESOLUTION NO. 7953 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7953. Motion car- ried unanimously. (1) RESOLUTION NO. 7954 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA Alderman Torgerson moved to waive reading and adopt Resolution No. 7954. The motion was seconded by Alderman Carls and unanimously carried. (m) RESOLUTION NO. 7955 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST COMPANY OF HUTCHINSON AS SPONSORING AGENCY OF HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7955. Motion carried unan- imously. (n) RESOLUTION NO. 7956 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST COMPANY OF HUTCHINSON, MINNESOTA The motion was made by Alderman Torgerson to waive reading and adopt Resolution No. 7956. Alderman Carls seconded the motion, and it unanimously carried. (o) RESOLUTION NO. 7957 - DESIGNATING OFFICIAL NEWSPAPER Alderman Mlinar moved to waive reading and adopt Resolution No. 7957. The motion was seconded by Alderman Mikulecky and carried unanimously. (p) RESOLUTION NO. 7958 - APPOINTING CITY OFFICERS FOR 1985 It was moved by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7958. Motion unanimously carried. (q) RESOLUTION NO. 7959 - APPOINTING LEGAL COUNSEL The motion was made by Alderman Mlinar to waive reading and adopt 4 COUNCIL MINUTES • JANUARY 8, 1985 Resolution No. 7959. Alderman Carls seconded the motion, and it carried unanimously. (r) RESOLUTION NO. 7960 - ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1985 Alderman Mlinar moved to waive reading and adopt Resolution No. 7960. The motion was seconded by Alderman Mikulecky and carried unanimously. (s) RESOLUTION N0. 7961 - RESOLUTION OF APPRECIATION - J. HAROLD BEYTIEN The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7961. Motion unanimously carried. 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) CONSIDERATION OF MOTOR POOL VEHICLE REPLACEMENT Following discussion, it was moved by Alderman Mlinar to approve the replacement of three Police Department vehicles and to author- ize advertising for bids. Alderman Torgerson seconded the motion, and it carried unanimously. (b) CONSIDERATION OF SUBDIVISION AGREEMENT FOR FOURTH ADDITION TO LAKEWOOD TERRACE It was moved by Alderman Mikulecky to approve and authorize sign- ing the subdivision agreement for the Fourth Addition to Lakewood Terrace. The motion was seconded by Alderman Mlinar and unanimous- ly carried. (e) CONSIDERATION OF STATUS OF WIGEN PARKING LOT IN RELATION TO NEMITZ BUILDING Following a status report on the Wigen parking lot, the City Attor- ney and Arthur Benjamin were directed to work out a solution on the easement in question. (d) DISCUSSION OF WATER COVERAGE OF PORTION OF GRANT KNUTSON'S RENTAL AIRPORT LAND • After discussion, Alderman Torgerson moved to reduce the lease agreement with Grant Knutson by 10 percent on the amount of 1984 r COUNCIL MINUTES JANUARY 8, 1985 . rental property involved. Alderman Mlinar seconded the motion, and it carried unanimously. The motion was made by Alderman Mlinar to approve changing the name of the renter on the lease agreement. Alderman Torgerson seconded the motion, and it unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that Dwayne Bnigge had requested a transient merchant license to sell television sets in Hutchinson on the dates of January 25 -26, 1985. Following discussion, Alderman Mlinar moved to approve the license, With the contingency that the Police Department do an investigation check on the applicant. Motion seconded by Alderman Torgerson and carried unanimously. Mr. Plotz reviewed several of the items contained in the Adminis- trative Newsletter. He also mentioned that the Community Develop- ment Corporation had heard a presentation on the proposed Bethke motel project, and the developer will be seeking an industrial revenue bond. It was reported the Utilities Commission would be sponsoring an appreciation luncheon on January 22 to honor retiring commissioner Herb Filk. The Council members were presented with a letter from Bruce Eric- son, Parks and Recreation Director, in which he requested a 90- day leave of absence. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to grant the re- quest for a 90-day leave of absence. Motion carried unanimously. City Administrator Plotz reported the Library Board was recommend- ing the purchase of used shelving for the new library at a cost of approximately $8,240. Alderman Carls moved to approve the purchase of the shelving. Motion seconded by Alderman Mlinar and unanimously carried. Mr. Plotz stated that open listings on property do not receive much attention. Also, the sale of lots is slow during the winter months. It was suggested that "For Sale" signs be placed on all three city lots, with interested parties to contact the City. (b) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY 0 Alderman Mikulecky commented on items purchased out of town which 2 L COUNCIL MINUTES JANUARY 8, 1985 are available locally. It was his recommendation that the City do its buying in Hutchinson if the prices were comparable. Alderman Mikulecky inquired about parking on the boulevard along South Grade Road in front of the Health A Fitness Club. Mr. Plotz stated he would send the owner a letter stating it was not permis- sible. (c) COMMUNICATIONS FROM DIRECTOR OF City Engineer Priebe reported the Minnesota Department of Trans- portation had requested a Resolution from the Council directing them to conduct a traffic count along Highway 7 West and School Road during the winter months. It was moved by Alderman Mlinar to waive reading and adopt Resolu- tion No. 7963 to conduct a traffic count. Motion seconded by Ald- erman Carla. The motion was amended by Alderman Mlinar to include the request for a traffic light. Alderman Carla seconded the amended motion, and it carried unanimously. The motion unanimously carried. (d) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS Mayor Stearns recommended the Council hold a full -day meeting to review reports from all departments on achievements during the past year and goals for the new year. The meeting was scheduled for February 28, commencing at 6:00 P.M. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the claims and authorize payment from the appropriate funds. Motion unanimously carried. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:20 P.M. 7 (612) 587 -5151 H�mH' CITY OF HUTCH /NSON i 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A M D U M DATE: January 17, 1985 T0: Mayor and City Council ------------------------------ FROM: Kenneth B. Merrill, Finance Director ------------------------------ SUBJECT: December 1984 Financial Report ------------------------ - - - - -- Due to year -end processing and the movement of LOGIS to a new facility, we will not have a month end financial report for the Council at this meeting. I will be forwarding a preliminary report as soon as possible to the Coun- cil. 0 0 0 January 7, 1985 0 0 "he library board met on January 7. 1985 with the following members present: 8alpb Bergstrom, Paul Ackland, John Horrocks, Kathy McGraw,, Albert Linde, Teri illertson, Elaine Clay, Sue O'Brien (John Korogiebel and Mary Henke). The minutes of the previous meeting were read and approved. (The library Board met on January 7, 1985 at the office of architect, John Korngiebel.) The purpose of the meeting was to approve the recommendations of the building committee for the purpose of used shelving from D.M.O. Inc. in Minneapolis. The motion was made by John Horrocks, seconded by Paul Ackland to purchase 150 sections of the shelving at an approximate cost of $8,240.00. There will be sales tax and $800.00 freight charge in addition. The Board will nest again within ten days to consider furnishings and a report on the same from Kathy McCraw. Motion carried to adjourn the meeting. Secretary . K. M. McGraw 011-Q (z) MINUTES HUTCHINSON AIRPORT COMMISSION WEDNESDAY, JANUARY 16, 1985 - 7:30 p.m. Members present: Councilmember Pat Mikulecky, Chairman Doug McGraw, Randy Buboltz and Ralph Neumann. Absent: Don Pankake, John Miller and Ed Connelly. The Commission was brought up to date regarding status of appraising airport land and what had to be accomplished before new hangars are constructed. Information was given on when auto -type gas fuel will be available. Doug McGraw was asked to check 3M library on what specifications ASTM D -439 consists of. A copy of Willmar's privately owned hangar lease was discussed and copies are to be made available to all members at the next meeting. It was decided to cancel the next two meetings or until appraiser's report becomes available. City Hall staff will notify each commission member prior to the next meeting. Submitted by Ralph Neumann 0 -d, - (1) / Fee: P'`_ KNIGHTS OF COLUMBUS City of Hutchinson APPLICATION FOR BINGO LICENSE Approved by: Building Fire Application shall be submitted at least Police days prior to the bingo occasion I , t UA -- p dekt�ej • AND I, ���s b' � � ca- . - ame of Authorized Officer Name of Designated Bi go Aierager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance With the provisions of City of Hutchinson Ordinance No. 655 and Minnesota Statutes Cha ter 349 for the license year ending ures: Abhorized Uff?7er of Organizat-on U i r sag rated bingo mk er _ A. The following is to be comple a by t e duly authorized officer of the organization: 1. True Name: kAi ek- last first middle 2. Residence Address: d 2� ':U 5535 treet l city state zip code) 3. Date of Birth: Jo)- 4. Place of Birth L, 6,1 m (day ear) city & state 5. Have you ever been convicted of any crime other than a traffic offense? Yes _ NO � If yes, explain B. The following is to be completed by the designated bingo manager of organization: 1. True Name: Rkkc-� (last) first middle 2. Residence Address: a S� — — s reet city state zip code) 3. Date of Birth: 4. Place of Birth: r,, Ve- (MOV day /& y ar) city & state 5. Have you ever been convicted of any crime other than a traffic offense? Yes N` If yes, explain 5 jSj%Alp: 61!, How long have you been a member of the organization? � Attach a copy of the official resolution or official action designating you bingo manager. C 411 A V. C. Came Information: 1. Place where bingo games will be played s t. 2. Date or dates bingo will be played u _ -\C&LS (date and/or day (s) week) 3. Hours of the day bingo will played: FromA1%A.M. toA M . P.M. P.M. 4. Maximum number of players 5. Will prizes be paid in money or merchandise? t 6. Will refreshments be served during the time the games are being onducted?Yes No If so, will a charge be g g made for such refreshmen ? Ye NO. D. Organization Information: / 1. Address where regular meetings are held 00 Cake 2. Day and time of meetings 5� L) Q a F 3. Is the.-applicant organization organized under the laws of the state of Minnesota? Ye�o Q. How long has the organization been in existence? 4a. How many members in the organization? 5. What is the purpose of the organization. lbidtA�'A"* 6. Officers of the Organization: Name /Add e s / -Tit e L 7. Give names of officers or any other persons paid for services to the organization: N me Ad e s Title 4 D. Organization Information: (Continued) 8. In who a custody w 11 organization rec be kept? ame�� Address �" �✓ - 9 f he organization carries sufficient insurance to compensate players in the event any injury is sustained by players whi1J rticipating in the bingo game, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation of bingo games? 11. Attach a list of all active members of the organization. T e following information is provided concerning a fidelity and given by the bingo manager in favor of the organization: 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond Q. Application is hereby made for waiver of the bonding requirements. Yes�No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance NO. §55 relating to bingo, and I will familiarize mysel wijh thy�contgfnts thereof. ig ture f aut zed ricer of or zation FZ Date: y+vclee►�ayw- Subscribed and sworn to bef a me a notary public on this Day of �� JAMES D. FAHm ; S IN, I 2 ,;., MC�OD COUNTY `( Signs a NO ry Publi NOTARY PUBUG MIN NFBOTA3 CQDwrlss2on expires on 'RY COY.MIE9IOK QXP:REa OCT.9, To86 ',Subscribe d shorn to before me 'a notary public on this Day of , 19_- Signature of Notary Public Commission expires on EDWIN D. M"NARD BOTAPY ?UFOC — c q, �s MINHi..OT,' l MCiEOD COUNTY MY Comrtlf -Sion ezpiru I,= 20, 1999 0 1985 KNIGHTS OF COLUMBUS City of Hutchinson FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least days prior to the Gambling oc6asion I. AND I, _ AMf S . A ag2r- Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of bingo in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending 1985 . Signs. Rtithcized Offic of Orga(ii A. The following is to be `c of the organization: zaT,ion Manager o ganization —eted by the duly authorized officer 1. True Name: yg,,, Jc„_ l4bc,wj G- Ru?Gok j S (last) (first) (middle) 2. Residence Address: 820 Z. j A..,e S j "4 -SL-j 0"y,� a (street) (city) (state) (zip) 3. Date of Birth: / 4. Place of Birth eV614 (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No g,� If Yes, explain B. The following is to be completed by the designated gambling manager of organization:( {� 1. True Name: r rmAe`( S�(� =S (last) (first). (middle) T*F� AM 2. Residence Address: IC C) Date of Birth: (street) (m /day /year) uc- NSc�. (city) (state Place of Birth: v ) (zip) / c_ (city /s ate) 4 - c-, 5. Have you ever been convicted �of gny traffic offense? Yes N r• crime other than a If yest explain 6. How long have you been a member of the organization? ?. Attach a copy of the official resolution or official designating you gambling manager. C. Game Information: D. 1. Place where gambling devices will be 2. Date or dates gambling devices will �J on used 7. /f /SS be used (date and /or day(s) 3. Hours f the day gambling devices will be used: of weei) From ,o I To 1 ! �s� A.M. P.M. 4. Maximum number of players 11,Ae) if 3. Will pr;zes be paid in money or merchandise? &J094 A-�SC 6. Will refreshments be served during the time the gambling devices will be used? Yes o If so, will a charge be made for such refreshments? Yes1 NO Organization Information: lAke 1. Address where regular meetings are held��1&O Qf� 2. Day and time of meetings Is4. be- J f 041,\ : rx. 15 P M - 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes No 4. How long has the organization been in exis#,enee? d 4a. How many members in the organizatioi '5. What is the purpose of the organization? fiwyw N& 6. Officers of the Organization: 7. Give names of officers or any other persons paid for services to the organization: Name Address K�� AwLi slA, 0dfc� Title D. Organization Information: (Continued) 8. In whose custody will organization records bej kept? Name Address - 4hi- -SclAJ 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please the Name of Insurer stat and Policy No. 10. Have you (Manage & Officer) read, and do you thoroughly understand the rovisions of all laws, ordinances, and regulations governi peration and use of gambling devices? K� 11. Attach a UZat of all active members of the organization. The following information is provided concerning a fidelity a,1V bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond 4. Application is here y made for waiver of the bonding requirements. Ye No I declare that the information ave provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the Ci Ordinance 4o. 655 relating to gambling, and I will familiarize my wi the cdntents thereof. — :� G l- blenature of a�h r� i�,e� IoTficer or orginiczation 1� Date: 1 -( -f �/ "I��43 cfibed and sworn efore notary publi o. 19 JAMES D. F Zy S g ure f o ry a lice' MCLEOD COUNTY mission expires on NOTARY PUBLIC. M INN990TA b cribed and sworjto before me a notary public on this day of 199S . Signature of Notary Public Commission expires on ,erg —' L101ARY ►UEIIC — MIW1$0TA C1 MCLEOD COUNTY � Social Security Number: 4177- %�� MY commisslon expires June 20, 1989 iMN Business ID Number: - bb - - -- - — - - - - -- APPLICATION FOKSNOW.REMOVAL... ..PERMIT To th6._._g:g_COUNCIL of as ...... . .. ...... HMqINSON the County of . . .................. N.C.AM ..... State of Minnesota: The undersifned owner whose address applies for a permit to PLOW AND ....REMOVE SNOW WIWITH . ... . .......... upon that certain tract of land described as foZlows: Lot.........._ ._._ ................_ .. ....... ...... plator addition. ........................ .. . . ........ ........... . . .. ... ............... ..... ; address........... ..._............_.___._...._.__ which is of the following size and area; width......._....... ...._ ............ ........ ...... feet; Zenith ..... feet; area .—Y.I.TH.I.N ... THE ... CITY LIMITS and hereby ahem that, in case awk permit is iranUd, that all work which shall be done and all matertaU which &hall be used shall comply with the plans and specifloations therefor herewith submitted and with all the ordinanzes of said .......CITY OF HUTaiINSON . . ..... applicable thereto dppZ!cant further afrees to pay fees or assessments at the time and In the amounts 8pecifled a; follows: $1.00 f APPLICATION FOR-S--\-Oh-- REMOVAL . .............. PERMIT Tothe ...... . C.1-TY ... COUNCIL ............. ............... . ....................................... ... of the.......... CITY .......... ....... . ................. . ......... -- Of_ NS .�991 .. ON . .......... in the County of ................ ............ .............................. . State of Minnesota.: The undersigned owner whose address is ...... IOWYid ........ AAaJr4,1 ...... 61VP ... . .. ...... . . ma A .. . ...... -- . . ............... . ................ . ...... hCreby applies for a per► U to ........ PLOW AND REMOVE SNOW WITH ............. I ....................... ..... ...... . ............... r _0 .e .,x ...... ......... . . . . ... . . ..................... .... .... upon that certain tract of land described as follows: Lot . ........................... ............... ; Block...... ............................... .... plator addition . .................. . ....................................... . .............. ........... ; address .................... ................. ............. . ........... ..... ........ .... . . which to of the followinj size and area; width .. .............. - - ... . ........... feet; lenith. . ..- ....... -- ....... — - .. feet; area ........ WI.T.H.I.N .... ..... TH... E ... ... CI I . .. T . Y ... LIMITS . . . . ... ...................... ...... . .. .... ........ ............ ..... ... --.- ........................... . ......... . . ...... .. - ......... ... and hereby agrees that, in case such permit is ffranUd, that all work which shall be done and all materials which shall be used shall comply with the plans and specifloations therefor herewith submitted and with all the ordinaiwes of said........ CITY ... OF ... ... H.Ur.(3i.I.NSON ................... ......................... . . ..... . .... .... .. ...................... applicable thereto. .4pplloant further afrem to paif fees or assessments at the tuns and In the amounts specifled as follows: $1.00 ........... . .............. ........ ... ............ ............................. . ......... . . ... . . ................................... .................. ........... ........ .................... ......... . . ...... . ........ .... . ...... ..... . .. ........ I .............. Owner 0 0 4 - � , APPLICATION FOR S-%'9 JME -----PERMIT Tothe ....... CITY ...C.O.L.I.N.C.1-L . ............ I .......................... I ............................. . ............ ....................... .................... ....... ................................. of the......... CITY ......... ............ ...... ........................ of... .flPjqfljNS0N ........ I ......... ..... ..... . .. . ................. ................ _.............in Ln the County Of ............. MG.. LEOD ................_.. ...._.............I..........., State of Minnesota: The undersigned owner whose address ij ................. .... Y ................ ....... ........... c] .5.. ...5-0...._._....._.- ................................ I ......................................... herft applies for permit 1p ......... PLOW AND REMOVE SNOW WITH ............... . ... . ............................ — . ...... ... . . ..... . . ..... . .......... ... ; -... ..... upon that certain tract of land described as follows: Lot ............................................. -.; Block ......... .............................. . plator ad&tlon ............ ................................ ................ ............ ............. ; address .......... . ..................... ... ........ ....................... ... . .... - -; which is of the following size and area; width ................. . .. . ....... -feet; length... . ......... ... . ............ . . feet; area........ WITHIN . .... .... THE .... .. C.. I.... T.. Y ..... .. L.. I.... . ..M.IT... S .............................. ... .... I ............. I ....... .................... . .............. ................... ... . . ....... .. ... ... and hereby agrees that, in case such permit is tranted, that all work which shall be done and all materials which shall be used shall comply with the plans and spedfloatione therefor herewith submitted and with all the ordinaacm of said........ CITY OF HUTOHNSON ...................... ... applicable thereto. .4ppl1cant further agrees to pay fees or assessments at the time and in the amounts specified as /oU,ouw: $1.00 0 Published in the Hutchinson Leader on Thursday, January 3rd, 1985 and on Thursday, January 10th, 1985. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 85 -01 -36 PUBLICATION NO. 3356 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Butchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on the 22nd day of January, 1985, to oonsider the Ong of an improvement on Carlisle Street by the construction of Grading, Gravel Base and Appurtenanoes, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property. The estimated cost of such improvement is ;11,797.40. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Cleft Dated: December 21st, 1984 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, YMMM YOU ARE FOR OR AGAI1iST TEE PROJECT, 32 ORDER THAT YOUR COUNCM CAN BE BBTTEB INFORMED OF A TRUE RBPRE 1ENTATION OF OPIBION. 0 Q RESOLUTION ORDER= IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 85 -01 -36 Resolution No. 7970 WHEREAS, a resolution of the city council adopted the 20th day of December, 19840 fixed a date for a council hearing on the proposed improvement of Carlisle Street by the construction of Grading, Gravel Base and Appurtenances, AMID WHEREAS, ten days' published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 22nd day of January, 1985, at which all persona desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 20th day of Deoember, 1985. 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the council this 22nd day of January, 1985. Mayor Clerk 0 • 0 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON JANUARY 3RD, 1985. NOTICE OF HEARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3357 ASSESSMENT ROLL NO. 200 Hutchinson, Minnesota December 21st, 1984 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8:00 P.K. on the 22nd daj of January, 1985, in the Council Chambers of City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of: 85 -01 -07 85 -01 -09 85 -01 -11 85 -01 -12 85 -01 -13 85 -01 -14 85 -01 -15 85 -01 -16 Sixth Avenue S.E. from Main Street to Hassan Street Seventh Avenue S.E. from Main Street to Hassan Street Franklin Street from Fourth Avenue S.W. to Fifth Avenue S.W. Glen Street from Third Avenue S.W. to Fifth Avenue S.W. Third Avenue S.W. from Franklin Street to Glen Street Kouwe Street from Fourth Avenue N.W. to Fifth Avenue N.W. Harrington Street from Juul Road to Fourth Avenue S.W. Seventh Avenue N.W. from School Road to Shady Ridge Road 85 -01 -17 - Rolling Oaks Lane from School Road to West Termini 85 -01 -18 - Oakwood Lane from County Road 12 to South Termini 85 -01 -19 - School Road from T.H. No. 7 to Seventh Avenue N.W. 85 -01 -20 - Fifth Avenue S.E. from Hain Street to Adams St. by the construction of Grading, Base, Surfacing and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all NOTICE OF HEARIING ON PROPOSED ASSESSMENT PUBLICATION NO. 3357 ASSESSMENT ROLL NO. 200 PAGE 2 amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is #548,565.68. Gary D. P tz, City Administrator Hutchinson, Minnesota Is 0 0 9 0 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL N0. 200 Resolution No. T971 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of: 85 -01 -07 - Sixth Avenue S.E. from Bain Street to Hassan Street 85 -01 -09 - Seventh Avenue S.E. from Bain Street to Hassan Street 85 -01 -11 - Franklin Street from Fourth Avenue S.W. to Fifth Avenue S.W. 85 -01 -12 - Glen Street from Third Avenue S.W. to Fifth Avenue S.W. 85 -01 -13 - Third Avenue S.W. from Franklin Street to Glen Street 85 -01 -14 - Souws Street from Fourth Avenue N.W. to Fifth Avenue N.W. 85 -01 -15 - Harrington Street from Juul Road to Shady Ridge Road 85 -01 -16 - Seventh Avenue N.W. from School Road to Went Termini 85 -01 -17 - Rolling Oaks Lane from School Road to Shady Ridge Road 85 -01 -18 - Oakwood Lane from County Road 12 to South Termini 85 -01 -19 - School Road from T.H. 7 to Seventh Avenue N.W. 85 -01 -20 - Fifth Avenue S.E. from Main Street to Adama Street by the construction of Grading, Base, Surfacing and Appurtenanoea, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assesament, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such aaaesament shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 19_, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from , 19 , until the 31st day of December, 19 . To each subsequent installment when due, shall be added Interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the lot day of October, 19_; and he may, at.any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 319 of the next succeeding year. Aeaclution No. 7971 Page 2 t. The Clark shall forthwith transmit a certified duplicate of this . assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the sum manner as other municipal taxes. Adopted by the Council this 22nd day of January, 1985. Mayor City Clerk PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON JANUARY 3RD9 1985. 0 NOTICE OF REARING ON PROPOSED ASSESSMENT PUBLICATION NO. 3358 ASSESSMENT ROLL NO. 201 Hutchinson, Minnesota December 21st, 1984 TO WHOM IT MAY CONCERN: NOTICE is hereby given, that the Council will meet at 8 :00 P.M. on the 22nd day of January, 19853, in the Council (umbers of City Sall at Butchinson, Minnesota, to pans upon the proposed assessment for the improveaeett of: 85 -01-26 - McDonald Drive in Clouse Addition 85 -01 -28 - School pR�oaa�d�in Selland': F4ifthh Addition 65-91 '34+- v-F- reev- mQ-..ereeb- Seed -#e --1x6 •JJJLJM by the construction of Gravel Base, Curb and Gutter and Appurtenances. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objection to the amount of the proposed individual assessment . at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terainated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it, may, within 30 days of the confirmation of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. The total cost of the improvement is =32030.30• Gary D. P tz, C Administrator Hutchinson, Minnesota I RE.90LUTION ADOPTING A33E3SHENT ASS&SSMENT ROLL NO. 201 Resolution No. 7972 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and beard and passed upon all objections to the proposed assessment for the improvement oft 85 -01 -26 - McDonald Drive in Clouse Addition 85 -01 -28 - School Road in Helland'a Fifth Addition 85 -01 -34 - Walnut Street and Hilloreat Road in Maots Bluff Addition by the construction of Gravel Base, Curb and Gutter and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the let day of January, 19, and shall bear interest at the rate of percent per annum as set down by _ the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from , 19_, until the 313t day of December, 19_. To each subsequent installment when due, shall be added Interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to oertifioation of the aasessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 13t day of October, 19 ; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of Deoember, of the year in which such payment is made. Such payment must be made before October 109 or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the acme manner as other municipal taxes. Adopted by the Council this 22nd day of January, 1985. Mayor City Clerk 0 0 . 0 0 t �h. 'o " � FR OF GQ�" 628dLZ92�2 218 North Main • Hutchinson, Minnesota 55350 • (612) 587-5252 January 11, 1985 Hutchinson City Council Hutchinson City Hall Hutchinson, MN 55350 Dear Council Members: This letter is being sent to you at the direction of City Administrator, Gary Plotz. The Hutchinson Area Chamber of Commerce is conducting its first winter festival. The program includes three days of primarily winter activities. Our program is being developed to add tourism dollars into the Hutchinson area. We would like to request the use of the February 8, 9 and 10 for various activities. a tug -of -war Friday night in the park and Sa rides will also be held around the park. We to use the park as a back -up location in the at another spot. Thank you for your time Sincerely, Mark A. Myers, Executive Vice President Library Square on There will be turday sleigh also would like event of a problem A representative will be at the meeting. — u� DAVID M. ARNOLD CHARLES R. CARMICHAEL MICHAEL ■. LEMARON GARY D. MSDOWELL FAYE ANOWLES STEVEN A. ANDERSON DANIEL J. SEMEN& 6TEVEH R HOGE MARRY ANDERSON LAURA IL FRETLAND EDWARD A. SCHNEIOER CHARLES L. NAIL January 10, 1985 ARNOLD & MCDOWELL ATToaxa :s AT LAw 8861 CEDAn LA=E ROAD MINNEAPOLIS, MINNESOTA, 88416 CABLE, MCLAW MnmzAjpows (612) 848 -9000 MN TOLL FRzz 800 - 0413-4848 REPLY TO: HUTCHINSON Mr. Gary Plotz City Administrator, Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Dear Gary: 400 SOUTH SECOND STREET PRINCETON, MINNESOTA 05271 (012)390-2214 714 TENTH STREET EAST OLENCOE,MINNESOTA SSi26 (612) 064 -6111 101 PARK PLACE HUTCHINSON, MINNESOTA 95760 (Slit) 887-7S76 X0111`L,31 's',4��,9 JAN 1�9/8�5+� `a; '0 pair ''�r i-rE/ N d w I'd appreciate it if you could find a spot on the City Council's agenda for this coming January 22 for a very brief report from the Cable TV committee. I would anticipate that our report will not take more than a few minutes, unless there are questions. u If you have any questions or comments, you certainly should feel free to contact me. Best resi6kd$. Very t G. Rare' GBA:cs yours, CC Mayor Stearns All committee members 9 0 0 1 POLICE DEPARTMENT MEMORANDUM TO Gary Plotz, City Administrator FROM C SUBJECT Dogs at Large DATE January 15, 1985 Nothing in our current ordinances sets the fine for a dog at large. That is done by Judge Yost. If we want to change the bail it would only require making a request to raise it. It would not require an ordinance change or resolution. If they direct you or I to make the request of the judge that would be sufficient. DMO:neb - Cy Section 1015 - Does Sects 1015:00. License Required. dog kind ote limit first day of January of each numbered,' described and lic Clerk and erefor to the by a Council from time to time. Section 1015:00 Every owner or keeper of a dog or animal of lee s of this municipality sh a ore the ame to be registered, from said asu f the Clerk the required license fee as duly set i Section 1015:05. Tars and Issuance. The Clerk shall perform all necessary work with reference to the matter of such licensing and he shall also procure and furnish for each dog licensed a metallic tag on which shell be stamped or engraved the register number of the dog licensed and the year in which the license was issued and registered. Section 1015:10. lffixing Tag. Every person having a dog registered as aforesaid shall cause to be placed and kept around the neck of such dog a collar to which the license tag shall be securely fastened. Section 1015:15. Dogs at Large. No person shall permit or allow any dog owned, sheltered, harbored or controlled by him, whether licensed or not, to be at large or run at large within the corporate limits of this municipality; provided, however, that female dogs shall be housed at any time or all times the same are in oestrum. l i Section 1015:20. Chief of Police Duties. It shall be the duty of the Chief of Police to capture and convey or cause to be captured and conveyed to the Pound, any dog going or running at large within the corporate limits of this municipality during the time that going or running at large is prohibited by this ordinance. Said Pound shall be located at such place as the Council may designate. The Chief of Police shall keep said dogs with sufficient food and water and -detain them at such Pound for a period of four days unless sooner reclaimed by the owner, who shall, prior to the release of said dog, pay to the Chief of Police or Clerk the amount duly established by the Council from time to time. Section 1015:25. Release from Pound. The Chief of Police shall before he releases 817.impounded dog cause the owner or claimant thereof to have the same registered and also exact from such owner and claimant compensation for the expense of capturing and keeping said dog in the amount duly established by the Council from time to time. Section 1015:30. Disposition if Unredeemed. After expiration of said four -day period, it shall be and hereby is declared to be lawful for the Chief of Police to destroy or cause to be destroyed in as humane a manner as possible any dog impounded as aforesaid, provided, however, that the Chief of Police may also, upon expiration of said four -day period, dispose of impounded dogs by any method other than destruction. Section 1015:35. Obstructing Enforcement. No person shall molest or hinder or interfere with the Chief of Police or other person in the enforcement of this ordinance. • i 0 January 15, 1985 Mr. Marlow Priebe City Engineer City of Hutchinson 37 Washington Avenue West Hutchinson, MN '55350 RE: HUTCHINSON WASTEWATER TREATMENT FACILITIES ESTIMATED COST PROJECTIONS Dear Marlow: Enclosed is Table A which includes estimated cost projection data which you requested RCM prepare. Utilizing cost estimates from the recent Hutchinson Wastewater Treatment Facilities Plan, six different grant funding scenarios are reviewed. In very general terms, the assumptions for rlek* the possible grants programs are as follows: carrol iX Federal Grants Program - basic grant is 55 percent plus additional 5 f�degts percent state hardship grant allowed; I/A portion received an ne additional 20 percent but reserve capacity and filters are not grant land surveyors eligible. Current State Grants Program - basic grant of 65 percent as "advanced treatment" plus an additional 5 percent hardship grant allowed. Proposed State Grants Program - basic grant of 50 percent plus an additional 5 percent hardship grant allowed; I/A portions receive an additional 15 percent. This information is based upon RCM's understanding of the new grants programs which went into effect October, 1984 and MPCA input. It is certainly subject to change by MPCA, the state legislature, and Congress. 0 1011 first street south post office box 130 hopkins, rrunnesota 55343 612 -935 -69M The immediate goal would seem to be to have the Hutchinson project placed on the Fiscal Year 1987 list for a construction grant (Step III). This would necessitate plan and specification (Step 11) approval by July, 1986 per the MPCA staff. Allowing a three month MPCA review time, plans and specifications should be submitted to MPCA in April, 1986. The minimum time for plan and specification preparation is one year, meaning design activities should start no later than April, 1985. An earlier start is very desirable to provide a safety factor for any unexpected delays. As we have discussed in the past, RCM would like to provide these engineering Mr. Marlow Priebe January 15, 1985 Page 2 services to the City of Hutchinson. To expedite the process, RCM would propose we negotiate a contract at this time which would go into effect only when the City has acquired the desired assurances from MPCA. Please call me with any questions on any of these Issues. Very truly-yours ames M. lday, P.E. RIEKE CARROLL MULL ASSOCIATES, INC. JAW:mt Encl. cc: Mr. Ken Merrill; Accountant - Controller �J Table At Hutchinson Wastewater Treatment Facilities - Costs and Grant Projections for Various Possible Situations; January, 1923 Item 1. Total Estimated Construction Cost Non- Grant - Eligible Construction Costs 2. Land 3. Interest During Construction 4. Unit Processes (Filters) 3. Reserve Capacity 6. Total (2+3+4+3) 7. Total Grant - Eligible Construction Costs (I thru 6) Estimated Grant Awards 3. Step 11 Design Allowance 9. Step If Design Advance 10. Step 3t Engineering, Legal h Administration 11. Construction 12. Total (9+ 10+11) 13. Local Share of Grant - Eligible Costs (7 -12) 14. Total Local Construction Costs (6+13) 13. Industrial Share 16. Residential /Commercial Share (14 -13) 17. Local Annualized Construction Costs 13. Industrial Share 19. Residential /Commercial Share (17 -1i) 20. Annual Operation, Maintenance 4 Replacement Costs 21. Industrial Share 22. Residential /Commercial Share (20 -21) 23. Total Local Annual Cost (17+20) 24. Industrial Share (18 +21) 23. Residential Commercial Share (23 -24) 26. Monthly Cost Per Connection, $ /month Federa`I -rants isrogrim -- -Ttei-Z with Without --wrtr- Filters Filters Filters s Proposed IF hthout Wi ithou[ Filters Filters Filters $18,932,000 $16,792,000 $12,932,000 $16,792,000 $12,932,000 $16,792,000 230,000 1,424,000 230,000 1,262,000 230,000 1,424,000 230,000 1,262,000 230,000 1,424,000 230,000 1,262,000 1,002,000 - _ 2,322,000 3,072,000 2,676,000 1,790,000 1,681,000 - _ _ 4,232,000 4,466,000 3,193,000 1,674,000 1,312,000 1,674,000 _- 1,312,000 14,426,000 13,399,000 17,272,000 13,220,000 17,273,000 13,220,000 614,000 330,000 323,000 333,000 632,000 436,000 333,000 410,000 632,000 393,000 333,000 363,000 600,000 3,097,000 623,000 7,693,000 842,000 10,644,000 744,000 9,412,000 "1,000 9,274,000 333,000 8,336,000 9,047,000 3,633,000 11,942,000 10,366,000 10,333,000 9,234,000 3,439,000 4,946,000 3,336,000 4,714,000 6,943,000 3,996,000 9,903,000 3,139,000 7,010,000 6,226,000 3,619,000 7,308,000 2,810,000 2,333,000 2,611,000 2,322,000 3,072,000 2,676,000 7,093,000 3,734,000 4,399,000 3,904,000 3,347,000 4,232,000 1,164,000 936,000 324,000 732,000 1,013,000 232,000 330,000 277,000 307,000 273,000 361,000 314,000 334,000 679,000 317,000 439,000 632,000 368,000 430,000 440,000 420,000 440,000 430,000 440,000 134,000 144,000 134,000 144,000 134,000 144,000 326,000 296,000 326,000 296,000 326,000 296,000 1,644,000 1,396,000 1,304,000 1,172,000 1,03,000 1,322,000 484,000 421,000 461,000 417,000 313,000 432,000 1,160,000 973,000 $43,000 733,000 972,000 36*,000 29.20 24.60 21.20 19.00 24.60 21.30 (612) 587 -5151 Hvrcy' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 17, 1985 TO: Mayor and City Council FROM: Kenneth B. Merrill, Finance Director SUBJECT: Request to Attend Workshop Five people from the clerical staff have requested Council permission • to attend the Munici -Pala Winter Workshop (details attached). The session is on two different days, and it would be possible to divide the staff to provide office coverage. Cost of the workshop is $23 per registrant, plus transportation to the Earle Brown Center in St. Paul. Specific dollars for this workshop were not budgeted but could possibly come from, in part, the finance budget of travel, schools and conferences budget, with the balance coming from contingency. Attachment /ms • G -�1' C O N T I N U I N G E D U C A T I O N A N D E X T E N S I O N • U N I V E R S I T Y OF M I N N E S O T A 10 MUNICI -PALS WINTER WORKSHOP Sponsored by: MUNICI -PALS Associations February 5 and 6,1985 Earle Brown Center ..Balancing Work and Family" 9:30 a.m. - 2:30 p.m. Today's workers come from a variety of family situa- tions and lifestyles. They are demanding more quality out of their work life and their personal life. These developments are not only changing how employees cope with family life, but also how businesses are respond- ing to the needs of their employees. This workshop will focus on developing skills to balance work and personal life. The benefits can be increased job satis- faction, lower absenteeism, less turnover, fewer accidents, and increased job satisfaction, in personal and family life. Topics to be covered will include: eProductivity at home and work e.Time and energy management *Stress management *Personal development and self- esteem *Examining and managing work - family roles Instructor Joan Comeau, Ph.D. candidate in family social science, University of Minnesota, is parent and family education specialist at 916 Vo -Tech, White Bear Lake. She is a project coordinator of the Vocational Education Work and Family Institute, a training project to provide edu- cational services at the worksite to employed persons, particularly parents. to meet their family life'education needs. The program focuses on positive coping skills to effectively balance work and family. • {.711 Department of Continuing Professional Development and Conference Services University of Minnesota The Psychology of Personal Appearance - 2:45 - 4:00 p.m. To what extent is your city's image related to your appearance and the public's reaction to it? In the world of work, it is essential to understand sym- bols and codes of appearance. This session will deal with what these symbols are and how you can make them work for you. Included will be a demon- stration of conditioned responses to appearance and how a positive image contributes to success. Instructor Jacqueline Ari Murray, Director, Daytons FYI Wardrobe Service; President, Professional Consultants, Minneapolis. Schedule 8:00 a.m. Final Registration 9:00 Workshop Session 12:00 Lunch 1:00 P.M. Workshop Session 4:00 Adjourn - N O L T E C E N T E R F O R C O N T I N U I N G E D U C A T I O N , 3 1 5 P I L L S B U R Y D R I V E S . E . , M I N N E A P O L I S , MN 5 5 4 5 5 16 1 2 ) 3 7 3 - 3 1 5 1 4 'r MUNICI -PALS WINTER WORKSHOP February 5 and 6, 1985 LOCATION The workshop will be held at the Earle Brown Center located on the St. Paul campus of the University of Minnesota• 1890 Buford Avenue. Ample parking is available for 70 cents per day in the parking lot next to the center or 45 cents per day in the state fairgrounds lots across the street. A map showing the facility and parking lots will be mailed with confirmation of registration. REGISTRATION AND FEES The fee for the workshop is $23, which includes tuition, instructional materials, lunch, and refreshment breaks. Registration is personal and is made for the entire period of the workshop. A refund of the fee will be made if the registration is cancelled in writing three days prior to the workshop; a $7.50 service fee will be charged on all cancellations. The University reserves the right to cancel the workshop if necessary. Applicaton for registration on the attached form accompanied by the full fee should be received in our office seven days prior to the conference. If you have any special health or mobility needs, please attach a note to the registration form indicating those needs. CONTINUING EDUCATION CREDITS (CEUs) The conference carries 0.6 Continuing Education Units (CEUs). One CEU is defined as 10 contact hours of participation in an organized continuing education experience under responsible sponsorship, capable direction, and qualified instruction. Participants who wish to receive CEUs must attend all scheduled hours of the one-day workshop. Units will be posted in your name and are transferable throughout the country to institutions recognizing such units. FOR FURTHER INFORMATION CONTACT: Department of Conferences Staff JOE KROLL (612) 373 -3685 BEV RINGSAK (612) 373 -3843 DEBRA HAWKINS (612) 373-3364 335 Nolte Center University of Minnesota 315 Pillsbury Drive S.E. • Minneapolis, MN 55455 The co-sponsors are committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, religion, color, sex, national origin, handicap, age, or veteran status. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (detach and mall) MUNICIPALS WINTER WORKSHOP 39 -17JK February 5 and 6, 1985 Earle Brown Center � INDIYIDUAL REGISTRATION FORM NAME (list)1 __�__�_� �frl c a ur efl7florlLbulsil city of Work Address (Street) y - (state) (Llp) Work Phone Position I will attend the workshop on February 5 February 6 QSI I enclose $23 (check or money order payable to the University of Minnesota) in full payment of the workshop fee. My fee will be paid by my city. Enclosed is a letter of authorization to bill and /or a purchase order number. Mail to: Registrar, Department of Conferences. University of Minnesota, 233 Center, 315 Pillsbury Drive S.E., • (612) 587 -5151 JWJH ITY OF HUTCHINSON WASHINGTONAVENUE WEST CHlNSON, MINN. 55350 M E M O R A N D U M DATE: January 18, 1985 TO: Mayor and City Council - - - - - -- ------------ - - - - -- FROM: Mark Schnobrich, City Forester — -- - - - - -- ------- - - - - -- SUBJECT: Attendance At Horticultural Conference In St.—Paul ------------------------ - - - -- On January 29 -31 of this year, the annual Horticultural Conference takes place in St. Paul. The conference covers such topics as tree diseases, safety around power lines when trimming, bedding plants, ground covers and others. I am requesting that the following people be allowed to attend this con- ference, along with myself, in order to allow them opportunity for con- tinued education in respect to their job. Gale Boelter January 29, 30 $40.00 Cliff Paulsen January 31 25.00 Mark Schnobrich January 29 -31 No Charge /ms 9 Fruit i Vegetable Session a.m. Integrated Pest Management for Vegetables and Fruits: Plant Diseases George Bird, Michigan Stale University Benrhls of IPM for Fruits and Vegetable reowers - Dollars and Soars Ellvrmd Glaflll5, Michigan State Unr %orsity p.m. btethtch. for Go"hoq bull -. and V,vn!- tablos and Now Developments at the University of I.linnesola R Vm Morey' Shade Tree Session a.m. In•, Strt I`Iry :au logy - I ed F.o-.l.lw :.ki Unrvcrsdy ul Wiscont.m Pwl isposit+on of Trees to Stress 11.11old I'cllull' f,lushrounw; on rises — What do They Mean, Elmer Schmidt' P.m. Updates: Funglcldes David French' Neclria Canker Peter Bedker' Dutch Elul Disease Resistant Llnis Don Willeke D:nid French' The Gypsy Moth Mark Ascerno' Incornoraling IPM into Commercial Practices John Ball*, Waseca Nursery Session a. m. The "In Diseases of Landscape Plants and How to Get Them Out! John Hartman. University of Kentucky Gelling to till! Pool of the Problem - Using Soil Fungicides Molly Niedbalski Cline Pathologist - Mallinckrodt Inc. St. Louis, Missouri Pathological Answers for Garden Center Customers Ouestions Laura Sv,eels loua Slate University Audiene, Svuakei Exchange John Hartman t.lully Niodbalski Cline p m Laura Sweets Presenting and Closing the Land- scape Sall, D,ib• GwAalson L nd;i;ap,. Atchdert Dundee Nuisory Plymouth. Minnesota Efhciency and Mechanization from the Small Nursery to the Landscape Denuhl Hughes Owner Dwwght Hughes Nuisery G r11ui Flu U,i!b. L.: , :a Nursery and Environmental Plants Session Altemalives to Plantsvith Problems Dale Herman North Dakota State University Ground Covers for Minnesota Growing the Exotics: Belly Ann t.lech. Owner Rico Gwok Gan.krns hlinm ;upohs. Minnesota Eslabhshino the Old Standbys: Dan Flotterud Sherman Nursery Gndnes Grty, lovra Fin-blight Task Force Luncheon Guest Speaker: Molly Niedbalski Cline Turf Session a.m. Nr :: Sodhorne Turf Disease Prob- lems lYhal To Do" Monday, January 48, 1985 Concurrent Specific Crop Cooling and Storaoe Re- quirenlents Luther Waters' Research Update for Small Fruit Growers p.m. Day Noubul !;haw1wity fuslinn Janes Luby' Fertilizer Studies in Strawberries Carl Rosen' Tuesday, January 29, 19815 Concurrent Panel Discussion: Shade Tree Legislation: Is the Time Right to Lobby? Moderator: Don Willeke, chairman Slate Shade Tree Advisory Committee Darryl Anderson, Minnesota Dept. of Agriculture hteg Haoisch, Depadnimd of Natural Resources Dave DeVoto. Minneapolis Parks and Hecreation Board Gary administrator u c no , Minnesota Fruit i Vegetable Session a. m. Sit:degic Manurloment for Horlicullural Films: Coping with a Complex Uncertain Business Climate Robert P. King' Wednesday, January 30, 1985 Concurrent Landscape Contracting - What To Do and How To Do It Phil Heiland Co-owner - Lakeland Nurseries Sioux Falls, South Dakota AudienceiSpeaker Exchange Dale Gustafson _ Phil Helland Dwight Hughes Shade Tree Workshops Trees, Lines, and Safety: The Utilities Aspect Northern States Power All Conference Session Kermit Olson Memorial Lecture Dr. Carl A. Leopold Boyce Thompson Institute Cornell Unfverslty Student Awards Wine and Cheese Reception January 31, 1 ncurrent Soil Related Turf Disease Problems Ward Stienslra' Newly Identified Fungi: How To Recog nize, Diagnose And Control Joe Vargas Michigan State University Landscape Speciliralions; Proper Con shuclion Problem Ui:,gnusis Ward Slienstra, University of Wiscon- sin. River Falls, Don Taylor*, Don White' p.m. The tinnesota Slovy - Herbicide. Concerns Jane P. McKinnon' Legislative Update and Pesticide Issues Bob Miller, Vice President, Chom Lawn Colunitms. Ohio Mode of Action of Herbicide. Tank Mixing and Timioy of Applications Bob Newman. University of Wisconsin New Hurb,,.ide:: flit `;mall I nut :. Leonard Hell?' Feasibility of Growing Hall High Dkn' bernes David Wfidung• N.C. Experiment Station, Grand Rapids Overvdnterinq Sli a.vbenicb Brunda Hairisun' Envii,mmenl :J Ellocls on Gn'votiq Ilath OuAlty It'u•pinun, r, Lmily Houv,•r' Efficient Use of Lahoi with R,- ,pr ".I to Crups Grown and 11111111(1 al Pr, -dot 111111 St. yitwe A Lorne Cost GunLmnnent rind t it tmq f nornic Pioduction Standad,; Fred J. Benson' p.m. Available Market News Senvicus Clay Rillei. Agticultural Mmkoliny 3en;irc. USDA. Washmulnn DC Anti -Trust Considerations in Eslahltshing Markel Prices Site Halverson. Minnesota Altorney Go:iernls Office Computer Marketinq of lhrli,ul!iu.11 Crops John Van Sickle. Unversity of f lo, i,la Potato Production Session Mimx'sola Polalo Sued Cr•ttihcati(ai Art Mason. director. tvhnne�,,tu De partment of Agriculture. Polato Crrti- iicalion Stand Establishment - S,:ed Pier;,; Fize Duane Pieslon. Univmsily of Minno seta. East Grand Forks Verticillium Wilt Neil Anderson' New Potato Varieties and Direction Florian Lauer' p. m. Weed Control in Potatoes Larry Binning, University of Wisconsin Irligalion and Feriilil) 1 Dave Carmen, Hancock - Exnerimenl Station. University of Wisconsin Management or Harvesting Efimpment and Ouality Ruben Thornton, Univuealy ,d Wwo h- inglon Exlae: taihon of Oualdy Round lablc I'mdui :lion I'i r -Buyer Bill Thorne. Production Maniv,inent. Kay Farms Don Karnitz. Processor, Old Dutch Foods, Inc., St. Paul Greif Henderson, Fresh Prorlur,. Supai Vuluv h,- Bedding Plant Session p. M. Geranium Stark Plant Cutting Pt oclui.N,n - Geage Lucht, Malmborg's Inc.. Min neapolts Geranium Flowednq Plants. Milt in Flower in 40 Days - E.J.O- Donovan. Oglevr;e i Assrx:tates Cenmllsville, Pennsylvania Geranium Dc.ans,• Control tJudoh• Fiank, Pfleger' Geranium From Seedto Flov er inno Daps R.E. Widmer' and H.I- Wilkins' G,,mmu . Round lable U,sruss,tn - Panel of Speaker, Audien, e Parficipa tion Contact number for conterem- participants: (612) 376 18511 D riiv,r S:Hp of td inn, Ma 9 Trucker Sheehy Constructors Inc. P.O. Bm 9W • MlmapalK MN 96440 TELEPHONE 1012) 674 -6420 January 17, 1985 Mr. Gary D. Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Mr. Plotz: As you know, Trucker Development has entered into partnership with Mr. Frank Fay in an effort to develop a portion of downtown Hutchinson which has in previous proposals included the old fire station, the Vision Center Building, the Leader Building, and the Hutchinson Hotel. We have recently determined that the extent of the development proposed should not include more buildings than the Hutchinson Hotel itself. We have developed a proforma which anticipates the acquistion of the Hotel and its rehabilitation to two floors of commercial space and two floors of apartments for rent. In developing the finance plan for this proposal, we determined that involvement by the Hutchinson Housing and Redevelopment Authority in the area of rental, management, and maintenance would strengthen our proposal. We recently made a presentation to the Housing and Redevelopment Authority relevant to entering into a 15 year management contract with F & T Joint Venture. On January 16, 1985, the HRA Board approved our proposal (see attached letter). On January 17, 1985, we made a presentation to the Hutchinson Community Development Corporation in which we proposed the utilization of $200,000 in tax increment financing, $500,000 in industrial revenue bond financing, and $600,000 in housing revenue bond financing to undertake the rehabilitation of the Hutchinson Hotel. We have received positive recommendation from the Hutchinson Development Corporation (see attached letter). We have recently received a letter from the county assessor in which he estimated that the taxes to be paid upon completion of the renovation of • the Hutchinson Hotel would be $33,819 using the income information provided to him by us. In addition, he estimated that the tax would be $26,398 based on the current level of assessment in Hutchinson. Ehlers and Associates are currently conducting a analysis to determine if the increment which would be generated by the development would be sufficient to amortize the debt associated with the tax increment bond sale (see attached letter). 2344 NICOLLET AVE. $0. • MINNEAPOLIS, MN 66401 � -H Mr. Gary D. Plotz • Page Two January 17, 1985 The following additional information is provided in order that the city council might consider the establishment of a public hearing for the approval of the project leading to the sale of the bonds necessary to finance the project: 1. Resolution establishing the date for a public hearing on the modification of the tax increment financing plan #4. 2. Resolution establishing the date for a public hearing on a proposal to undertake and finance a project under Minnesota statutes, chapter 474. 3. Resolution establishing the date for public hearing a multi - family residential rental program under Minnesota statutes, chapter 462C. In addition, the developer respectfully requests the rental of a not to exceed number (19) parking spots on lot 4, block 9, south } of the city of Hutchinson. The rental terms are estimated to be $10 per stall per month for a period of 99 years. We make this request to accommodate potential parking needs associated with the rehabilitation -of the upper two floors of the Hutchinson Hotel to residential apartments. We respectfully request that the information provided herein and the . request for the establishment of a parking contract for up to 19 parking spots in the aforementioned lot be provided to the city council for their consideration at the January 22, 1985, council meeting. Representatives from the developer will be on hand to make a presentation relative to the proposed development. If you have any questions, please contact Frank Fay or myself. Sincerely, TRUCKER DEVELOPMENT. 8C. 1 W. Saxton MWS:vc Enclosures 0 Ak Jum J. Berd"M Ea in Diro w 16121 587-nu Dory D. Pkm Ci7 Admiainnmr 16121567.5151 BOARD OF DIRECTORS Prea. Rondd J. hkCi . Arkrf-y m LA. 'ia Pro. Anhor L. Cwger Premdem F" Nmkxwd Bank SaJTr . Ckad B. Pied CenirW Public Ax,. hnner. Du Wayne Ppcnm • Co. T.A. (Burs) Sur" Ea. V.P. Cmwn. Bank od Tres Cu. T,m Dgtm V.P.. Gefad Marug.� ukLiwm Mfg. • Sdea. Im. AllhpmW A. G" Fw Fed. SavIWA LA" A%%'n Gkfn Malejkf Sup, nl kt ki. Dwmi 123 11 Hutchinson Community Development Corp. 45 Washington Ave. East Hutchinson, Minnesota 55360 January 17, 1985 Frank Fay 126 Main Street South Hutchinson, MN 55350 RE: R b T Joint Venture - Parkview Plaza Dear Mr. Fay: At the Hutchinson Community Development Corporation meeting of January 17, action was taken regarding the proposal you presented. The following resolution was approved. The Board of Directors of Hutchinson Community Development Corporation recommended to the Hutchinson City Council the approval of the Parkview Plaza project contingent upon the necessary financial statements required including appropriate loan guarantee and the city auditor giving favorable review of the project. As a reminder, it will be necessary for you to submit your project to the city auditor so that a statement by them will be available at the City Council's public hearing on February 26. Sincerely, John Bernhagen, Executive Director 5oM J. NcrahWa En i" Di 16121587.5252 Gary D. Plan. City Admmnkn 16121 517.5151 -OARD OF UIRECTORS Pro. R.wuld J. WGraw Am y al Law' kc Prc,. Anhur L. Cupr Pn kkd FwQ %akm l Sank S,v. Twi, Ctnd S Pichl crn.t "rc.! Puhiw A"IY Pan". Du%,)w Pcknr '. & Cn. T . I8u,21 Surwh E.. V.P. Crtlrcn, &.A irk] rmq Co. T,.n Nsrcn V.P.. Gcnaral Mm Vcr xhu..ri %Ili & Sak+. tm-. Dw Id A. Gba Pre, Firwac Fed Si, wK. & lion A,, n Gk.-nn 4,bjLa S.r4 .1 S.I.M. Diwrwt 421 Hutchinson Community Development Corp. 45 Washington Ave. East Hutchinson, Minnesota 55350 January 18, 1985 Mayor Robert Stearns Members of City Council 37 Washington Ave. W. Hutchinson, Iii 55350 Dear Mayor: ti� JAN1g85 ` 0 r At our January 17, 1985,Board of Directors meeting the Hutchinson Community Development Corporation reviewed the Parkview Plaza project. The following resolution was approved. The Board of Directors of Hutchinson Community Development Corporation recommend to the Hutchinson City Council the approval of the Parkview Plaza project contingent upon the necessary financial statements required including appro- priate loan guarantee and the city auditor giving favorable review of the project. Sincerely, John Bernhagen, Executive Director cc: Vary Plotz Frank Fay j av 0 HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY s EQUAL MOUSING OPPORTUNITY • 133 Third Avenue S.W. - Hutchinson. Minnesota 55350 Telephone: (612) 567 -2168 January 16, 1985 Mr. Frank J. Fay 126 Main Street South Hutchinson, MN 55350 RE: F & T Joint Venture - Parkview Plaza Dear Mr. Fay: The following action was taken at the Hutchinson HRA board meeting today regarding the above proposed project. The board has approved by a four to one vote to enter into a fifteen year management contract with F & T Joint Venture assuming all con- tract specifications are satisfactory to the parties concerned. The board further wishes to inform you that the rationale for this decision is based on its desire to see a betterment of the downtown district that will result from this project, and an increase in strategically located and affordable housing for Hutchinson residents. Very truly yours, Carol Haukos Executive Director cc: Paul Ackland, BRA Phyllis Hegryenes, HRA Garey Knudsen, HRA Don Krasen, HRA Mildred Nelson, HRA John Bernhagen, Hutchinson Conmunity Development Corp. G-H v//Re Of MCLEOD COUNTY ASSESSOR A.O. (Tony) Victorian Corm Hoax (County Anenor) Glencoe, Minnesota 55336 January 8, 1985 rCCE�VEQ SAN 9 1985 TRl1CHER WFNY Mr. Frank Fay Frank J Fay Realty Inc. 126 Main S. Hutchinson, MN 55350 Dear Frank, Based on the rental information you furnished this office on the proposed renovation of the Hutchinson Hotel I made the following tax estimates. Using the income from the apartments and retail area and allowing for expenses etc. the estimated tax would be $33,819.58. I am using the current 1984 Hutchinson City mill rate of 118.639. However based on the current level of assessment in Hutchinson City and allowing for an adjustment in value for the comercial property the tax would be $26,398.84. Sincerely, a(/d� A. 0. Victorian County Assessor AOV /ar CC: Gary Plotz City Administrator Hutchinson, MN /Mike Saxton Truckers Sheehy Constructors Inc. Minneapolis, MN McLeod County Equal Opportunity Employer N Telephone • 964•SSSI 0 rax'S r (612) 587~5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 10, 1985 Mr. Bill Fahey Ehlers b Associates, Inc. First National - Soo Line Concourse 507 Marquette Minneapolis, Minnesota 55402 SUBJECT: Frank Fay Hotel Redevelopment Project Tax Increment Analysis Dear Bill: Frank Fay is proceeding with preparation of a request to the City for use of tax . increment financing for the write -down of the land cost of the Hutch Hotel. Frank has hired an architect and has furnished sufficient information to the McLeod County Assessor, Tony Victorian, to obtain an estimate on the property taxes the project would pay after completion. Based on the current level of assessment in downtown Hutchinson and, specifically, based on current rents, Tony has projected an annual property tax of $26,399. After subtraction of the frozen assessed value of the hotel, the net capture of taxes would be $19,006 per year. This analysis is based on the total mill rate of 118.639 mills. With the assistance of your computer program and the anticipated captured taxes of $19,006 per year, please project the total amount of a potential tax increment bond issue. In addition, project the amount of hatFd cash available for the write -down of the land after capitalized interest costs and issuance costs are taken into consid- eration. An itemization of issuance cost may be helpful to Frank Fay. Frank Fay has provided the County Assessor with a second group of assumptions that the rental market is substantially higher than the current levels that Tony Victor- ian is aware of. Specifically, Frank believes he can rent the first floor of the project at $5.75/sq. ft. plus utilities, taxes and insurance. Using these rental projections, the County Assessor would project that the facility would pay $33,819 of the annual property tax. After subtracting the frozen assessed value of the proj- ect, the net captured taxes would be $26,427. Using the second set of circumstances, please project the potential total amount of a tax increment bond issue. Similarly, break down the cost of capitalized interest and cost of issuance. The Community Development Corporation and City Council could provide the analysis of the potential capability down and /or other eligible expenditures. would be very grateful if you of paying for a land write- , 6,1!, Mr. Bill Fahey -2- January 10, 1985 Thank you for your assistance on this matter. Sincerely, CITY OF HUTCHINSON Gary City Administrator GDY:ms cc: Mayor & City Council John Bernhagen, Comm. Develop. Corp. Jim Schaefer, City Atty. Kenneth B. Merrill, Finance Director Frank Fay, Developer Mike Saxton, Truckers Sheehy Consts. E 11 RESOLUTION NO. 7973 MON ESTABLISHING THE DATE FOR A HEARING ON A PROPOSAL TO UNDERTAKE FINANCE A PROJECT UNDER MINNESOTA fflTOTES, CHAPTER 474 WHEREAS„ the Minnesota Municipal Industrial Development Act, Minnesota Statutm Sections 474.01 et sM. (the "Act"), authorizes the issuance o finance projects; and WHEREAS, the term Vroject" is defined by Section 474.02, subdivision la, of the Act to include "any properties, real or personal, used or useful in connection with a revenue producing enterprise"; and WHEREAS, a representative of F & T Joint Venture, a Minnesota general partnership (the "Developer') has presented this City Council (the "City Council') of the City of Hutchinson ( the "City") with Information concerning a proposed project (the "Project") to be acquired and constructed within the City; and WHEREAS, the Developer has requested that the City resolve to issue revenue bonds pursuant to the Act to finance the Project; and WHEREAS, Section 474.01, subdivision 7b, of the Act provides that the City Council must conduct a public hearing on any proposal to undertake and finance a iproject; and WHEREAS, Section 474.01, subdivision 7b, of the Act provides that notice of the time and place of such public hearing and stating the general nature of the project and an estimate of the principal amount of the bonds or other obligations to be issued to finance the project must be published at least once not less than fifteen (15) days nor more than thirty (30) days prior to the date fixed for the public hearing in the official newspaper of the City and a newspaper of general circulation in the City; and WHEREAS, Section 474.01, subdivision 7b, of the Act provides that the notice must state that a draft copy of the proposed application (the "Application") to the Minnesota Energy and Economic Development Authority for approval of the Project, together with all attachments and exhibits, is on file with the City and available for public inspection; and i WHEREAS, the Developer has presented to the City a form of public notice, attached hereto as Exhibit A. with a request that the City Council establish a date for a public hearing on the proposal to undertake and finance the Project and authorize publication of the form of public notice provided by the Developer; -1- NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTC.EMMN THAT: i. dty will conduct a public hearing on the proposal to undertake and finance jest on the 26th day of February, 1985. ,4- Z. 'Il:s City Administrator of the City is hereby authorized to cause a public notice, substantially In the form of the notice attached hereto as Exhibit At to be published in the official newspaper of the City and a newspaper of general circulation in the City. S. The City Administrator of the City Is hereby authorized and directed to have available for public inspection in the offices of the City a draft copy of the proposed Application, together with all attachments and exhibits thereto. 0 0 -I- EXHIBIT A • OF PUBLIC HEARING ON A PROPOSED CT UNDER THE MUNICIPAL INDUSTRIAL PMENT ACT, MINNESOTA STATUTES, C1;APTER 474, AS AMENDED THE CITY OF HUTCHINSON, MINNESOTA NOTICE 18 HEREBY GIVEN that the governing body of the City of Hutchinson, Minnesota (the "City"), will meet on February 28, 1985, at 8:00 p.m. at the City offices In Hutchinson, Minnesota, for the purpose of conducting a public hearing'on a proposal that the City issue its revenue bonds under the Municipal Industrial Development Act, Minnesota Statutes. Chapter 4740 as amended, in order to finance the cost of a projece project will consist of acquiring land and renovating a building thereon for use as a 15,000 square foot (net rentable space) commercial rental facility. The Project Is located at 4 Main South in the City of Hutchinson, Minnesota, which is legally described as: Lot 1, North 18 feet of Lot 2, Block 8, South half of the City of Hutchinson, County of McCloud. The current use of the property Is the Hutchinson Hotel. The proposed project will be owned by F do T Joint Venture, a Minnesota general partnership, for use in their business. The estimated total amount of the proposed issue is $500,000. The bonds mall be a limited obligation of the City and the bonds and interest thereon shall be payable solely from the revenues pledged to the payment thereof, except that such bonds may be secured by a mortgage and other encumbrance on the project. No holder of any such bond shall ever have the right to compel any exercise of the taxing power of the City of Hutchinson to pay the bonds, or the interest thereon, nor to enforce payment against any property of the City except the project. A draft copy of the proposed application to the Minnesota Energy and Economic Development Authority for approval of the project, together with all attachments and exhibits thereto, is available for public inspection at the City offices. All persons interested may appear and be heard at the time and place set forth above. Dated: , 1985 BY ORDER OF THE CITY COUNCIL OF THE CITY OF HUTCHINSON By i Administrator i RESOLUTION NO. 7974 RESOLUTION ESTABLISHING THE DATE FOR A PUBLIC HEARING ON THE MODIFICATION OF THE TAX INCREMENT FINANCING PLAN FOR DEVELOPMENT DISTRICT i4 WHEREAS, the City of Hutchinson (the "City') has heretofore created its Development District #4 and adopted a tax increment financing plan (the °Plan") therefor ; and WHEREAS, the City desires to modify the Plan to provide for acquisition of the property legally described as: Lot 1, North 18 feet of Lot 2, Block 8, South half of the City of Hutchinson, County of McCloud; and to provide for the Lwwme of bonds in the amount of ;200,000; and WHEREAS, Minnesota Statutes Sections 273.71 to 273.78 inclusive (the "Pax Increment Finane n et , a modification of the Plan shall be approved upon a public hearing after published notice in a newspaper of general circulation in the municipality at least once not less than ten (10) nor more than thirty (30) days prior to the date of the hearing; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: 1. The City will conduct a public hearing on the modification of the Plan on the 26th day of February, 1985. 2. The City Administrator of the City is hereby authorized to cause a public notice, substantially in the form of the notice attached hereto as Exhibit A. to be published in a newspaper of general circulation in the City. -1- �1 EXHIBIT A NOTICE OF PUBLIC HEARING REGARDING THE MODIFICATION OF THE EXISTING TAX INCRMEENT FWANCING PLAN FOR DEVELOPMENT DISTRICT #4 PURSUANT TO MINNESOTA STATUTE% SECTIONS 273.71 TO 273.781RLLZiBiVIr THE CITY OF HUTCHINSON, MINNESOTA NOT= _18 HEiMY GIVW ibat the governing body of the City of Hutchinson, Minnesota (the "City"), will meet on February 28, 1985, at 8:00 p.m. at the City offices In Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal to modify the existing Tax Increment Financing Plan for Development District g4 in accordance with the Minnesota Tax increment Financing Act, Minnesota Statutes, Sections 273.71 to 273.78 inclusive. The governing body weer the modification of the tax increment financing plan to provide for the acquisition of the following parcel: Lot 10 North 18 feet of Lot 2, Block 8, South half of the City of Hutchinson, County of McCloud. The Plan Is also modified for the purpose of allowing for $200,000 additional bonded indebtedness. All persons interested may appear and be heard at the time and place set forth above. Dated: 11985 BY ORDER OF THE CITY COUNCIL OF THE CITY OF HUTCHINSON By City Administrator W] RESOLUTION NO. 7975 • RESOLUTION ESTABLISHING THE DATE FOR A PUBLIC HEARING ON A MULTIFAMILY RESIDENTIAL RENTAL PROGRAM UNDER MIIME50TA STATUTES, CHAPTER 462C WHEREAS, the Municipal Housing Programs Act, Minnesota Statut Chapter 462C (the "Act"), authorizes the issuance of revenue bonds to finance muttifamiiy residential rentalprojects after adoption of a Hou Plan, including a Housing Program component; and WHEREAS, a representative of F do T Joint Venture, a Minnesota general partnership (the *Developer') has presented this City Council (the "City Council") of the City of Hutchinson (the "City") with information concerning a proposed project (the "Project") to be acquired and constructed within the City; and WHEREAS, the Developer has requested that the City resolve to how revenue bonds pursuant to the Act to finance the Project; and WHEREAS, the Act provides that the City Council must conduct a public - hearing on the adoption or amendment of a Housing Plan or Program after publication of notice thereof at least once not less than thirty (30) days prior to the date fixed for the public hearing in a newspaper of general circulation in the City; and WHEREAS, the Developer has presented to the City a form of public notice, attached hereto as Exhibit A. with a request that the City Council establish a date for a public hearing on the adoption or amendment of a Housing Plan or Program Including the proposal to undertake and finance the Project and that the City authorize publication of the form of public notice provided by the Developer; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: 1. The City will conduct a public hearing on the adoption or amendment of the Housing Plan or Program including the proposal to undertake and finance the Project on the 26th day of February, 1985. 2. The City Administrator of the City is hereby authorized to cause a public notice, substantially in the form of the notice attached hereto as Exhibit A, to be published in a newspaper of general circulation in the City. (p � n EXHIBIT A NOTICE OF PUBLIC HEARING ON A HOUSING PJLAN AND PROGRAM AND A PROPOSED PROJECT UUU DER THE 'MUNICIPAL HOUSING PROGRAMS ACT, fMNESOTA STATUTES, CHAPTER 462C THE CITY OF HUTCHINSON, MINNESOTA NOTICE 18 HEREBY -WEN that the governing body of the City of Hutchinson, Minnesota (the "City'), will meet on February 26, 19859 at 8:00 p.m. at the City offices in Hutchinson, Minnesota, for the purpose of conducting a public hearing on a Housing Plan and Program and a proposal that the City issue its revenue bonds under the Municipal Housing Programs Act, Minnesota Statutes, Chapter 462C, as amended, In order to finance the cost of a pro eat. a proposed project 18 unittrresl�dentitial rental facci land The renovating j Is locate Bdatat 4 MMa�so n inn the City of Hutchinson, Minnesota, which is legally described ast Lot 1, North 18 feet of Lot 29 Block 8, South half of the City of Hutchinson, County of McCloud. The current use of the property is the Hutchinson Hotel. The proposed project will be owned by F do T Joint Venture, a Minnesota general partnership, for use in their business. The estimated total amount of the proposed issue is $6009000. The bonds shall be a limited obligation of the City and the bonds and interest thereon shall be payable solely from the revenues pledged to the payment thereof, except that such bonds may be secured by a mortgage and other encumbrance on the project. No holder of any such bond shall ever have the right to compel any exercise of the . taxing power of the City of Hutchinson to pay the bonds, or the interest thereon, nor to enforce payment against any property of the City except the project. All persons interested may appear and be heard at the time and place set forth above. Dated: . 1985 BY ORDER OF THE CITY COUNCIL OF THE CITY OF HUTCHINSON By City Administrator 0 RESOLUTION NO. 7966 RESOLUTION ACCEPTING PLEDGED SECURITY FROM CITIZENS BANK & TRUST CO. WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, Minnesota, a duly designated depository of the City, has pledged the following security: PLEDGE DESCRIPTION RATE MATURITY AMOUNT 0644 Federal Home Loan Banks 11.70 09 -25 -85 $ 500,000.00 0644 Federal National Mtg. Assn. 12.90 10 -10 -86 5009000.00 $1,0009000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to accept said pledged security being held at First National Bank of Minneapolis, Minnesota. Adopted by the City Council this 22nd day of January, 1985. ATTEST: Gary D. Plotz City Clerk r1 U Robert H. Stearns Mayor J-0 RESOLUTION N0. 7967 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Polymer 7122 7,533.0 Sludge Treatment Sewer Yes Nalco-Chemical Co. The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: January 22, 1935 • Motion made by: Seconded by: Resolution submitted for Council action by: 7-(/9 (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: January 14th, 1985 TO: Mayor and City Council ' FROM: Director of Engineering RE: Project 85 -01 -25 Bids were received on January 7, 1985, for Project 85- 01 -25, our 1985 Sidewalk Improvement Projeot. The two low bidders were: 1. Juncewski Masonry Silver Lake, MN ------------------------- $53,110.00 2. Molden Concrete Construction 40 Benson, MN ------- -- ---- -- ---------------- $53,580.00 In 1982, Juncewski Masonry was the contractor for Project 82 -42. In the spring of 1983, we found certain locations on the project that were not satisfactory. A list was provided Mr. Juncewski, a copy of which is attached. Mr. Juncewski has failed to address any of the problems listed or contact me on same. Based on his past performance, I find it difficult to recommend him as a qualified low bidder for our 1985 project. I wish to know how you desire the City proceed in the matter of selecting a contractor for this project. Marlow V. Priebe Director of Engineering MVP /pv attachment cc: Cal Rice MA (612) 587.5161 F CITY Of HUTCHINSON 37 WAW"TON AVENUE WEST NUTCHN SONS "NN. 55350 April 2S, 1983 Juncewski Masonry Silver Lake, MN 55381 RE: Project 82 -42 Dear Lamy: The patching done on this project has been checked and the following list indicates the locations where repairs are needed. These are marked with paint. Repairs can be made by removing and replacing the damaged section; or by cleaning with acid and patching with epoxy material as approve by the City Engineer. 44 No. 1 1 1 Location 35 Franklin St. No. 46 Franklin'St. No. 36 Franklin St. No. 2 406 Main St. So. 1 546 Main St. So. 1 570 Main St. So. 1 596 Main St. So. 1 628 Main St. So. 1 746 Main St. "So. l 735 Main St. So. 1 71S Main St. So. 1 505 Main St. So. 1 SO4 Hassan St. So. (on Fifth Ave. Side) 1 576 Hassan St. So. 1 S79 Hassan St. So. 1 S35 Hassan St. So. 1 Meade's 66 Station (on Hassan St. So.) 1 Library Square 1 226 Franklin St. So. 1 246 Franklin St. So. 1 300 Block by 1st Apostolic Church (Franklin St. So.) 3 400 Block - Best Side - (Franklin St. So.) Sincerely, CITY OF IRJTCHINSON W.�2k tZ-A.4 Marlow V. Priebe Director of Engineering 0 (612) 879 -2.11 HV1CH" CITY OF HUTCH/NSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 22, 1985 TO: _ _ Mayor & City Council FROM: _ _ Water Billing Technician SUBJECT: _ _ Delinquent water accounts Attached is a list of the delinquent water accounts. Recommend water service be discontinued on Monday, January 28, 1985 at Noon. • 9-� 2- 070 - 0565 -081 David Norton 565 Fourth Ave. SW Hutchinson Mn 55350 565 Fourth Ave. SW 65.92 2- 350 - 0890 -051 James Duhamel 890 Dale Street Hutchinson Mn 55350 890 Dale Street 74.10 Promises to pay 1/25/85 2- 585 - 0621 -081 Mrs. Ruth Piehl 621 Juul Road Hutchinson Mn 55350 621 Juul Road 65.92 Promises to pay 2/04/85 2- 650 - 0511 -011 Rim Piehl 511 Linden Ave. Hutchinson MN 55350 511 Linden Ave. 33.95 2 -635- 1117 -072 Mike Maiers 324 Boulder Circle Hutchinson MN 55350 1117 Lewis Ave. 107.89 cc: June Redman Hwy. 7 East Hutchinson MN 55350 2- 315 - 0329 -001 2- 350 - 0505 -021 obert Amio Richard Mattson 3 r Drive 505 Dale Street Huto Mn 55350 Hutchinson MN 55350 32 Cirole ive 505 Dale Street .79 81.09 2- 350 -0895 -001 2- 470 - 0715 -031 Thomas Gutormson E. Duesterhoeft 895 Dale Street 715 Harrington Street Hutchinson MN 55350 Hutchinson Mn 55350 895 Dale Street 715 Harrington Street 7.42 117.15 Promises to pay 2/08/85 2- 615- 0500 -081 2- 620 - 0540 -031 Gary Plotz Mark Schmidt 500 Lakewood Drive 540 Larson Street Hutchinson MN 55350 Hutchinson Mn 55350 500 Lakewood Drive 540 Larson 106.88 90.05 Promises to pay 1/25/85 2- 925- 0804 -061 2- 470 -0540 -042 Gene Burch Brad Burch 804 Sunset Street Lot 70 Country Club Terrace Hutchinson mN 55350 Hutchinson Mn 55350 804 Sunset Street 540 Harrington St. 85.68 22.20 cc: Lance Waaylen 540 Harrington St. /Hutchinson MN Promises to pay 1/25/85 0. (612) 587 -5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 16, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Dr. Tom Lyke Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 18, 1984, Drs. Tom Lyke and John Gillard presented a pro- posed plan for a 461 by 701 woodframe dental office building, at which time there was no objection to the proposal. On December 279 19849 Dr. Lyke submitted an application for a conditional use permit to allow the construction of said building on property located on Echo Drive, in an R -3 zone. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 15, 19859 at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 3, 1985. 3. The proposal is in conformance with the requirements of a conditional use permit, and is necessary because the property is located in an R -3 zone. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a conditional use permit be granted. Respectfully submitted, • Larry Romo, Chairman Hutchinson Planning Commisson 9 -Jr-, RESOLUTION NO. 7964 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW THE CONSTRUCTION OF A 46' BY 70' DENTAL /BUSINESS OFFICE BUILDING ON PROPERTY LOCATED ON ECHO DRIVE WHICH IS IN AN R -3 ZONE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Dr. Thomas Lyke of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.04 of Zoning Ordinance No. 464 to allow the construction of a 46' by 70' dental /business office building property located on Echo Drive, with the following legal description: Lot One (1) in Block One (1) of Olson's Addition to the City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 22nd day of January, 1985. Attest: Gary D. Plotz City Clerk Robert H. Stearns Mayor q -,kf (612) 587 -5151 H�nrH' C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 16, 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Petition to Vacate Park Lane as Submitted by Pat >aude and Bruce Pursuant to Section 5.962 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned petition to vacate an easement. HISTORY On December 27, 1984, Patrick H. Spaude and Bruce Drahos submitted a petition to vacate a 20.141 by 1301 easement known as Park Lane, located on 7th Ave. N.W. A public hearing was held at the regular meeting of . the Planning Commission on Tuesday, January 15, 1985, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 0 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 3 and Tuesday, January , 189 5. 3. The easement had been granted to allow a walkway to nearby park property. Plans for the development have changed and it was determined the walkway is no longer necessary. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned petition to vacate the easement known as "Park Lane" be granted, with the understanding that a 12' utility easement be maintained - 61 on each side - of the resulting property line. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commisson 9 -e-. • (612) 587 -5151 y��rry' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 160 1985 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Farid & Naheed Currimbhoy Hutch ABC Montessori School Pursuant to Section 6.059 C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 31, 19849 Farid and Naheed Currimbhoy submitted an application for a conditional use permit to allow the construction of a two level duplex for the purpose of conducting the Hutch ABC Montessori School /Day Care operation on the lower level and living facilities on the upper level. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 15, 19859 at which time there were several neighbors present stating their objection to the request. A petition from the neighborhood asking that the request be denied was also submitted. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 3, 1985. 3. The request is in conformance with the requirements of a conditional use permit. A variance request was also submitted for the same proposal. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be denied. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission q-l-, TO: FROM: SUBJECT: (612) 587.5151 y�nry' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 16, 1985 Hutchinson City Council Hutchinson Planning Commission as Farid (ABC Montessori Pursuant to Section 6.05, B39 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a variance. HISTORY On December 31, 1984, Farid & Naheed Currimbhoy, Hutch ABC Montessori School, submitted a request for a variance to reduce the frontyard setback required on the School Road side to allow the construction of a two level duplex 25' from the property line on property located on the corner of School Road and McDonald's Drive. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 159 1985, at which time there were several neighboring property owners present to voice their objection to the variance. A petition from the neighborhood asking that the requested by denied was also submitted. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 3, 1985. 3. The variance is necessary as the average frontyard setback established in this block of School Road is greater than 251. This request was submitted with a request for a conditional use permit which was recommended to be rejected on the basis of safety concerns and increased traffic. RECOMMENDATION It is the recommendation of the Planning Commission that the afore- mentioned request for a variance be denied. • Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commisson q —F- (612) 587 -5151 y�rcy' CITY OF HUTCHINSON i 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATES January 16, 1985 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Conditional Use Permit as requested by Larry Bethke Pursuant to Section 6.05, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recom- mendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 31, 1985, Mr. Larry Bethke submitted an application for a conditional use permit to allow the construction of a 70 unit planned development of townhouses and appurtenances on property located on Eighth Avenue N.W. and School Road. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, January 15, 1985, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, January 3, 1985. 3. The request is in conformance with the requirements for a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be granted. Respectfully submitted, Larry Romo, Chairman Hutchinson Planning Commission 0 9 -F RESOLUTION NO. 7965 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF TONING ORDINANCE NO. 464 TO ALLOW THE CONSTRUCTION OF A 70 UNIT PLANNED DEVELOPMENT OF TOWNHOUSES AND . APPURTENANCES ON PROPERTY LOCATED ON 8TH AVE. N.W. AND SCHOOL ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Mr. Larry Bethke of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 8.10, I.1,of Zoning Ordinance No. 464 to allow the construction of a 70 unit planned development of townhouses and appurtenances on property located on 8th Ave. N.W. and School Road, and with the following legal description: Lot One (1) in Block Six (6) of'Helland's First Addition, according to the recorded plat thereof, except the westerly 130.00 feet thereof. And except that part of said Lot 1 described as follows: Beginning at the northeast corner of said Lot 1, thence southeasterly along the northeasterly line of said Lot 1 to the southeast corner of said Lot 1; thence southwesterly, along the southeasterly line of said Lot 1 a distance of 203.68 feet; thence northwesterly to a point on the northwesterly line of said Lot 1, distant 148.7 feet from the north- east corner of said Lot 1; thence northeasterly, along said north- westerly line, to the point of beginning, City of Hutchinson. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detri- mental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the gener- al purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above. Adopted by the City Council this 22nd day of January, 1985. Attest: Gary D. Plotz City Clerk Robert H. Stearns Mayor q-41 • MINUTES HUTUESDAYN JANUARYG150M19851ON FOR YOUR INFORMATION 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Homo at 7 :30 p.m., with the following members present: Marlin Torgerson, Elsa Young, Roland Ebent, Shu -Mei Hwang, Thomas Lyke and Chairman Homo. Members absent: Don Erickson. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe and City Attorney James H. Schaefer. 2. MINUTES The minutes of the regular meeting dated Tuesday, December 18, 1984, were approved as presented on a motion by Mr. Torgerson. Seconded by Mrs. Young, the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY DR. TOM LYKE (Dr. Lyke asked to relinquish his seat on the Planning Commission for the duration of this hearing and recommendation.) Chairman Homo opened the public hearing at 7:32 p.m. with the reading of publication #3359 as published in the Hutchinson Leader on Thursday, January 3, 1985. The request is for a conditional use permit to allow the construction of a 46' by 70' woodframe dental office building (with some rental space), to be located on Echo Drive, in an R -3 zone. Dr. Lyke stated that the request was the same as was presented at the regular meeting of the Planning Commission on December 18, 1984. There being no further discussion, Mr. Torgerson made a motion to close the hearing at 7:34 p.m. Seconded by Mr. Ebent, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit as requested. Seconded by Mrs. Young, the motion carried unanimously. (b) CONSIDERATION OF PETITION TO VACATE EASEMENT KNOWN AS PARK LANE AS SUBMITTED BY PATRICK SPAUDE AND BRUCE DRAHOS Chairman Homo opened the public hearing at 7 :34 p.m. with the reading of publication #3360 as published in the Hutchinson Leader on Thursday, January 3 and Tuesday, January 8, 1985. The petition asks that the City vacate the 20.14' by 130' easement referred to as "Park Lane" located on 7th Ave. N.W. • City Administrator Plotz explained that the easement was originally granted to allow a walkway from a proposed development to a park so that residents would not have to cross privately owned property to reach the park. The developer has PLANNING COMMISSION MINUTES 1/15/85 • since changed his plans for the area so the walkway is no longer necessary. Upon vacation of the easement, the 20.141 would be divided equally and would become part of the lots on either side of the easements. Mr. Spaude and Mr. Drahos were present to state that as neither have built on the property it would give them more building options. Mr. Ebent asked about retaining a utility easement. Director Priebe replied that a utitlity easement (6' on either side of resulting property line) should be retained. After discussion, Mrs. Young made a motion to close the hearing at 7 :38 p.m. Seconded by Mr. Hwang, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council vacation of the easement as requested, with the stipulation that the utility easement be retained as recommended by staff. Seconded by Mr. Ebent, the motion carried unanimously. (c) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY FARID AND NAHEED CURRIMBHOY /HUTCH ABC MONTESSORI SCHOOL Chairman Romo opened the public hearing at 7:40 p.m. with the reading of publication #3362 as published in the Hutchinson Leader on • Thursday, January 3, 1985. The request is for a conditional use permit to allow the construction of a two level duplex for the pur- pose of operating the Hutch ABC Montessori School /Day Care Center on the lower level and living facilities on the upper level. City Administrator Plotz explained a similar request (nursery school in an R -2 zone) had been granted to the Learning Hutch; however, their operation was in an existing church as opposed to a new structure. When staff reviewed the plans, it was determined that a total of 7 parking spaces would be required, based on the number of classrooms proposed. It was also determined that a variance would be necessary for the structure as proposed to allow a 25' frontyard setback on the School Road side of the the building. Mr. Currimbhoy was present to explain the request. He stated that the Minnesota Department of Human Services had approved their operation for 32 students. At the present time, they serve 18 students. They would like to have a larger facility to serve more students. The children range in age from 2 112 to 6. School hours run from 8 a.m. to 11 :30 a.m. Day Care Service is then provided to those parents who desire it from 11 :30 until 5 p.m. Mr. Currimbhoy stated that there would be a very minimal increase in traffic, and that they have had no problems with traffic congestion at their present site. He also noted that the house would look like a house from the outside, and would look as nice as the houses around it. 2 PLANNING COMMISSION MINUTES 1/15/85 During discussion it was noted that the parking area as shown would have to be moved to be 15' off McDonald's Drive. Mr. Richard Larson, builder, stated there would be enough room to meet the 15' setback required, bu moving the house back. Attorney Barry Anderson was present representing Richard and Linda Martin, neighboring property owners. He presented a petition signed by neighborhood residents stating their objection to the conditional use permit and asking that the request be denied. He further stated that the neighbors objected to the proposal for the following reasons: 1) Traffic - It would increase substantially. 2) Safety - Traffic is fast - many young drivers - not safe for those already living there and those bringing their small children; also may cause visibility problem on the corner of McDonald Drive and School Road. 3) Decreased Property Values - A development like this is essentially a commerical establishment in a residential area - This would generally change the character of the residential neighborhood and depress property values. Mr. Jim Waldron of 530 School Road explained that when he built his house on school he was required to set it back much farther than the request by the Currimbhoys. Mr. Waldron stated that he felt that as proposed, the house would stick out as an eyesore. He was also . concerned about the safety issue. He stated he couldn't count on both hands the number of cars that have ended up in that lot. (Chair- man Romo noted that Mr. Waldron was addressing the variance issue which would be addressed in the next hearing.) Mr. Rich Martin of 1235 McDonald Drive expressed his concern about safety. He felt that a driveway would have to be provided that would allow the parents to drive in, drop their children off and then drive out, off the street. Rufus Alexander of 510 School Road spoke to verify the comments of the neighbors in regard to traffic. He also stated that he would have preferred to have a larger backyard, but the large front yards were required to allow for the frontyard setback. Mr. Bruce Bjerklund, 535 Lakeview Lane, commented that he objected to the "concrete front yard" that would be required for the proposal to meet the parking requirements. Mrs. Linda Martin, 1235 McDonald Drive, also stated her concern about the parking area having to expand if the school enrollment were to expand. Administrator Plotz responded that the parking is based on number of classrooms - not number of children and would only have to be increased if the number of classrooms were increased. The parking provided is for the workers, not the children. • Discussion followed regarding a required "buffer zone" between parking area and residential area. City Administrator Plotz explained that generally refers to a buffer between commercial and residential and that this request was being handled as a conditional 3 PLANNING COMMISSION MINUTES 1/15/85 use in a residential - not a commercial request. • Reverend Tim Maland of 855 Spruce St. commented that as a parent with a child in the Montessori School, he felt he would like to see it able to expand in order to serve more people. The neighborhood residents stated that they had no objection to the school itself, just to the location. Dr. Tyke stated that he would like to see a plan that meets the requirements before making a recommendation. Mr. Hwang stated that he was generally in favor of the conditional use permit as he felt property values depended upon the buyer and the seller - and as the area developed, the traffic safety might improve. He noted, however, that he was not in favor from the variance standpoint. He noted that he didn't think you could build on the lot and meet setback requirements. Mr. Ebeat felt that the day care operation was prohibited under prohibited home occupations and that as the petition was signed by entire neighbor- hood, he would not be in favor of the conditional use permit. Mr. Torgerson commented that as the request might increase the traffic hazar be in favor of the conditional use permit in this location, but recommended that other site alternatives be considered. Mrs. Young also felt that the traffic and safety issues are a real concern, but also felt that as the others on school road had to meet the setback, it would not be fair to them. She also sited . the idea of a "parking lot next door" as "not exactly what I would call a picturesque scene." She felt there should be a more appropriate setting for a school of this type. Chairman Romo stated that his major concern was with the parking area and that it does change the area. He stated he would not be in favor of the conditional use permit. Mr. Torgerson made a motion to close the hearing at 8 :42 p.m. Seconded by Mrs. Young, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council that the request be rejected. Seconded by Mr. Ebent, the motion carried, with Mr. Ebent, Mrs. Young, Dr. Lyke, Mr. Torgerson and Chairman Romo voting "aye" and Mr. Hwang voting "nay." (d) CONSIDERATION OF VARIANCE AS REQUESTED BY FARID AND NAHEED CURRIMBHOY /HUTCH ABC MONTESSORI SCHOOL Chairman Romo opened the public hearing at 8:45 p.m. with the reading of publication #3365 as published in the Hutchinson Leader on Thursday, January 3, 1985. the request is for a variance to allow the reduction of the frontyard setback on property located at the corner of School Road and McDonald Drive, on the School Road side. Note: As this request is related to the former request for a . conditional use permit, much of the discussion was done during L9 PLANNING COMMISSION MINUTES 1/15/85 • the public hearing for the conditional use permit. Mr. Dave Dressel, 540 Lakeview Lane, questioned whether the playground area would meet State requirements if the house were moved back to provide adequate setback from McDonald's Drive. Mr. Martin commented that plans submitted should show where other houses sit. Mrs. Martin restated her concerns about traffic. Mr. Anderson stated that in addition to safety and fairness, he feels this would be an attempt put more on this lot than it will accomodate. Mrs. Young made a motion to close the hearing at 8 :53 p.m. Seconded by Mr. Hwang, the motion carried unanimously. Mrs. Young made a motion to recommend to City Council that the variance be denied. Seconded by Mr. Torgerson, the motion carried unanimously. (e) CONSIDERATION OF CONDITIONAL USE PERMIT FOR PLANNED UNIT DEVELOPMENT AS REQUESTED BY LARRY BETHKE Chairman Romo opened the public hearing at 8 :55 p.m. with the reading of publication #3363 as published in the Hutchinson Leader on Thursday, January 3, 1985. The request is for a conditional use permit to allow the construction of a 70 -unit planned development of townhouses and appurtenances on property located on 8th Ave. N.W. and School Road. City Administrator Plotz explained that the proposal was detailed in the plans submitted by Mr. Bethke. Director Priebe had prepared a memo outlining the improvements that would be required in 1985 to serve the 1985 phase of the project. The Fire Marshal's recommendation for a hydrant system and a maintenance agreement for hydrants was also noted. Mr. Ebent made a motion to close the hearing at 9 :00 p.m. Seconded by Mr. Torgerson, the motion carried unanimously. Mr. Torgerson made a motion to recommend to City Council approval of the conditional use permit as requested. Seconded by Mrs. Young, the motion carried unanimously. (f) CONSIDERATION OF REZONING AS REQUESTED BY ROBERT HORNICK (C -2) Chairman Homo opened the public hearing at 9:00 p.m. with the reading of publication #3361 as published in the Hutchinson Leader on Thursday, January 3, 1985. The request is to rezone a portion of the lot located at 402 Main Street and the lot located at 29 4th Ave. N. W. from R -2 to C -2 for the purpose of providing a parking lot to the adjacent Gas Hutch, which is zoned C -2. Chairman Romo noted that correspondence had been received from the D.O.T., Mr. Daniel Wink and Mr. Wayne Kasich E PLANNING COMMISSION MINUTES 1/15/85 • and summarized the contents of that correspondence. The D.O.T. stated they had no objection, but wanted to make it clear that any changes of access from the highways would be at the expense of the owner. Mr. Wink and Mr. Kasioh stated their objection to the C -2 zoning. Mr. Roger Gilmer was present representing Mr. Hornick. He stated that he would like to table the hearing on the west property (35 4th Ave. N.W. to IC -1). He further stated that Mr. Hornick's purchase agreement on 29 4th Ave. N.W. expired at midnight and wasn't prepared to pursue that request at this time. He did however, want to address the rezoning of the southerly 112 of the George Zeleny property (402 South Main Street) to C -2. An attorney representing Mrs. Helen Zeleny, owner of the property adjoining Mr. George Zeleny's stated that Mrs. Zeleny objected to the rezoning. Mr. Elton Leek restated his objection (had appeared at former hearing). Mr. Torgerson stated that it was his understanding that at the former hearing it had been the consensus of the Planning Commission that the whole property (that formerly requested plus the property on which the Gas Hutch is now located) should be rezoned to IC -1. Mr. Gilmer stated that Mr. Hornick was willing to correct the problems about which the neighbors had complained. He also noted that the City has other ways to enforce, for example, a weed problem. His stated that Mr. Hornick's objection to zoning IC- 1 was the control that the neighbors or City might impose upon him. After discussion, Mr. Torgerson made a motion to continue this hearing until the next regular meeting of the Planning Commission on February 19, 1985.. Seconded by Dr. Lyke, the motion carried unanimously. (g) CONSIDERATION OF REZONING AS REQUESTED BY ROBER HORNICK (IC -1) Chairman Romo opened the public hearing at 9 :30 p.m. with the reading of publication #3364 as published in the Hutchinson Leader on Thursday, January 3, 1985. The request is to rezone property located at 35 4th Ave. N.W. from R -2 to IC -1. As it was the consensus of the Planning Commission that they would prefer to consider both requests at the same time, Mr. Torgerson made a motion to continue the hearing until the next regular meeting of the Planning Commission on February 19, 1985. Seconded by Mr. Hwang, the motion carried unanimously. 4. OLD BUSINESS 0 (a) DISCUSSION OF AMENDMENT TO SUBDIVISION ORDINANCE 466 SECTION 4.25 6 LJ PLANNING COMMISSION MINUTES 1/15/85 City Attorney Schaefer explained that the City's subdivision Ordinance requires a plat to be filed with the County Recorder within 90 days of City Council approval. If the 90 day deadline is not met, the County Recorder returns the plat which has to be reconsidered by the Planning Commission and the City Council. In several cases, developers were having trouble paying current taxes on the property within the 90 days - another requirement that must be met before the plat can be recorded. City Attorney Schaefer recommended a one year period, noting that the other language would remain the same. During discussion it was brought out that perhaps the developers should have some input as to the time frame before a specific deadline was considered. Mr. Torgerson made a motion to set the public hearing on the amendment to the subdivision ordinance for the regular meeting of the Planning Commission on February 19, 1985 at 7:30 p.m. Seconded by Mr. Hwang, the motion carried unanimously. (b) DISCUSSION OF SITE PLAN REQUIREMENT FOR REZONING City Administrator Plotz asked if the Planning Commission would be interested in bringing in someone with experience on this subject to speak to the Planning Commission. He noted that Ann Perry or Gunnar Isberg might be available to speak and that either has experience with the topic. After discussion, it was the consenus of the Planning Commission that this might be helpful for making a decision regarding site plans and zoning. 5. NEW BUSINESS It was noted that the Government Training Service is planning a workshop to be held in Hutchinson on Tuesday, February 19, the date of the next Planning Commission meeting, from 2:30 p.m. to 9:30 p.m.. It was the consensus of the Planning Commission, that if the workshop were offered, that the Planning Commission date be changed to Monday, February 189 at 7:30 pm., in order to allow those who wish to attend to do so. 6. ADJOURNMENT There being no further business, Mr. Torgerson made a motion to adjourn the meeting. Seconded by Mr. Ebent, the motion carried unanimously and the meeting was adjourned at 9 :45 p.m. 7 115 South Jefferson Street Hutchinson, Minnesota 55350 (612) 587 -6564 To: Mayor 6 City Council From: Gary Plotz Carol Haukos Barb Haugen The following contract has been submitted to us by the Community Action Agency Senior Nutrition Program for rental of the Hutchinson Senior Center. It is our recommendation that the Council approve said contract with the following modification: Item #2 should be changed to read, !'the agency agrees to rent said space from the city at a rate of $325.00 per month." Our justification '_ for` this - =request =of:change'_is'-based,on the following criteria: 1) no increase in contract rent has taken place in the past 3 years 2) nutrition participation has increased by 50% in the past 3 years 3) an additional freezer owned by the Nutrition Program has been added to the kitchen area placing a larger demand on utilities consumed 4) approximately 30 additional meals are prepared each day at the Hutchinson Nutrition Site for Glencoe's Nutrition Program In conclusion, all of the above place additional burden on Senior Center space and utilities as a whole, therefore, we feel justified in requesting the additional monthly rental fee. - G, t -i J y a THIS AGRM4W made and entered into this 21st day of December ,. 1984 , between the City of Hutchinson, party of the first part, hereinafter referred to as the City and Region 6E Community Action Agency, Inc., a private non -profit corporation, party of the second part, hereinafter referred to as the Agency WITNESS M : WHEREAS, the Agency is desirous of obtaining facility space for the purpose of providing a meal site for the Senior Nutrition Program, NOW THEREFORE, in consideration of the covenants and agreements herinafter contained, the parties hereto agree as follows: 1. The City agrees to furnish to the Agency the space specified as follows: A. Evergreen multipurpose senior center large kitchen and dining area. B. Shared office space and office furniture as long as feasibility permits. C. Contract period January 10 1985 to December 319 1985 2. In consideration therefore, the Agency agrees to rent said space from the City at a rate of $300.00 per month, payable on the first day of each month or quarterly in advance. Such charge will be considered a payment for utilities consumed and garbage services utilized by the Agency in operation of the porgram. The Agency will also apply for and maintain a Minnesota State Department of Health, Section of Hotels, Resorts and Restaurants Regular License. 3. The City agrees to permit the Agency to use kitchen and dining area fixtures, appliances and furnishings to operate the program. The Agency will provide kitchen utensils and tableware for preparing and serving meals. With permission of the Agency and under supervision by the City, other groups may occasionally use kitchen utensils and tableware for special events. 4. The Agency will install and maintain a telephone in the kitchen and shared office area for the program's use. 5. A meal will be served at 11:45 a.m., Monday through Friday. The kitchen will be used from 6 :00 a.m. to 2:00 p.m. for meal production. Agency use of the dining area will be from 9:30 a.m. to 1:30 p.m. Exceptions from these guidelines are allowable, provided the Site Manager and Senior Center Coordinator are mutually agreeable to the change in scheduling. The purpose of occasional schedule changes will 0 0 I Is 9 • be to accommodate other groups wishing to use the dining area. The dining area will not, however. be scheduled for use by another group's activities prior to 1:15 p.m. If scheduling conflicts make the facility unavailable on any day, the City will give two weeks notice of unavailability to the Agency. 6. The Agency will be responsible for daily cleaning of the kitchen and dining area. The City will retain responsibility for major cleaning of the facility, as well as daily cleaning of the floors. 7. The Agency agrees to conduct only those activities which are compatible with the facility and which will not interfere with the residential use of the building. Uses of the facility are subject to the guidelines establI shed by the City /Deverloper Advisory Council and the Senior Advisory Board. 8. This Agreement shall 'continue in force and effect until December 31, 1985 . The Agreement may be terminated prior to this date provided that one of the parties gives its intention to terminate the Agreement in writing sixty (60) days prior to the effective termination date. 9. If satisfactory to both parties. the terms of this Agreement will be renegotiated at least thirty (30) days prior to the effective termina- tion date. 10. Both parties shall hold the other harmless from any and all claims, demands, suits, or damages to persons or property arising out of the obligation of either party hereto. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. CITY OF HUTCHINSON By: Its City Administrator Its Mayor REGION 6E COMMUNITY ACTION AGENCY By: Its Executive Director — lha,4�Wl Its Proj t Co inator AGREEMENT ADDENDUM: Equipment Repair and Maintenance Movable equipment and durable supplies utilized by the project whether owned by the project or company will be repaired and maintained by the project. Any repairs or maintenance to permanently installed equipment, systems or structural changes shall be the responsibility of the company. I* 0 (612)587 -5151 yarcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST �- HUTCHINSON MINN, 55350 M E M O DATE: January 14th, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Subdivision Agreement Helland's 6th Addition „c Attached is the above - referenced Subdivision Agreement for approval and execution by the City. 0 MVP /pv attachment • Marlow V. Priebe Director of Engineering 9 -/I.,. SUBDIVISION AORSDOXT SELLAND'S SIXTH ADDITION CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by and between W. A. and gazelle T. Holland, hereinafter called the "Subdivider", and the City of Hutchinson, a Municipal Corporation in the County of MoLeod, State of Minnesota, hereinafter called the "City "; WHEREAS, the Subdivider is the owner and developer of Lot 19 Block 1 and a portion of Lot 19 Block 2 of Holland's First Addition to be known as Holland's Sixth Addition, and; WHEREAS, City Ordinance No. 464 and 466 requires subdividers to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The sanitary sewer main, sanitary sewer service leads, watermain, water service leads, trunk storm sewer, lateral storm sewer, street grading, curb and gutter and gravel base has been installed on California Street and School Road East of California Street. 2. The assessments for all improvements installed to date on California Street and School Road that have been deferred will be activated and the developer waives all rights to a public hearing. 3. The Subdivider hereby petitions for the following improvements on Carolina.Avenue in the Subdivision: A. Sanitary Sewer Main and Service Leads B. Watermain and Service Leads C. Storm Sewer D. Sub -grade Street E. Gravel Base F. Curb and Gutter G. Surfacing It is understood and agreed that said improvements will be constructed under several contracts beginning in 1986 or later, as deemed feasible by Subdivider and City. The Subdivider waives all rights to public hearings and appeal for the Costs of the improvements. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. It is understood and agreed that the costs for each improvement will be made on a per lot basis as follows: • 0 Lots 1 thru 17 of Block 7 - 1 Unit Lot 2, Block 1 - 2 Unite Lot 3, Block 1 - 1 1/2 Units Lots 1 6 2, Block 2 - 1 1/2 Units SMIV13ION AGRRRMRNT HELLAND'S SIXTH ADDITION CITY OF HUTCHINSON, MINNESOTA PAGE 2 Lots 1 A 2, Block 3 - 1 1/2 Units Lot 149 Block 4 - 1 1/2 Units 4. The Subdivider hereby petitions for the following improvements on School Road adjacent to Lot 1, Block 4: A. Sanitary Sewer Main B. Natermain C. Storm Sewer D. Gravel Base E. Curb and Gutter F. Surfacing It is understood and agreed that said improvements will be constructed under several contracts beginning 1985 or later, as deemed feasible by Subdivider and City. The Subdivider waives all rights to public hearings and appeal for the costs of the improvements. The waiving of all such rights shall be binding upon and extend to the heirs, representatives, assigns and successors of the Subdivider. It is understood and agreed that the costs for each improvement will be made on a per lot basis to Lots 1 thru 13 of Block 4. . 5. It is understood and agreed that future storm drain lines constructed to provide rear yard drainage for Blocks 49 5 and 6 will be assessed on a per lot basis for the assessable costs to said Blocks 4, 5 and 6. 6. It is understood and agreed that improvements on Carolina Avenue adjacent to Lot 11 Block 1 have been petitioned for by the Subdivider in the Agreement for Holland's Fifth Addition and that 50% of all improvements will be assessed to said Lot 10 Block 1 of Helland's Sixth Addition. 7. It is understood and agreed that all improvement costs on School Road adjacent to Lot 11 Block 1, will be assessed on a per lot basis to the following lots: Lot 1, 2 and 3, Block 1 Lot 1 and 2. Block 2 Lot 1 and 2, Block 3 Lot 14, Block 4 Lots 1 thru 17, Block 7 8. It is understood and agreed that the balance of Assessment Roll 87 charged to Lot 1, Block 2 of Holland's First Addition will be reassessed equally to Lots 1 thru 13 of Block 4. 9. It is understood and agreed that the Subdivider will make a cash . contribution to the City of Hutchinson for Parks and Playgrounds for said Holland's Sixth Addition in the amount of $5,611.76, which is for one dwelling unit per lot. Charges for additional dwelling units per 3UBDIYI3I09 AGREEMENT HELLAND'S SIXTH ADDITION CITY OF HUTCHNSON, MINNESOTA PAGE 3 lot will be due the City at the time a building permit is issued and the cost according to City Fee Schedule for additional units at the time of said permit being issued. 10. It is understood and agreed that all electrical and gas lines in easements that may have to be moved by request of the property owner, will be done at said property owners expense. 11. It is understood and agreed that to fulfill will be provided in the margin (boulevard) Subdivider or property owner shall purchase half the cost of said trees and the City's the trees shall not exceed $10.00 per tree. planted by the property owner. City Policy, two trees of each lot. The from the City and pay one portion of the payment for Said trees shall be The Subdivider hereby petitions the City to install two trees per lot and assess the properties in the subdivision, the coat leas allowed City's portion of said cost. Said installation to be included in the last assessable improvement to be installed for the subdivision. All trees installed at the time of said last assessable improvement will be credited to the properties where the trees are located. Species selection will be determined by the Tree Board. Should the Subdivider or property owner wish to plant a tree which deviates from the selected specie list, he /she must present his/her request to the Tree Board. The City will, at no charge to the property owner, replace any tree which dies within one year of the time of planting. 12. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. IN WXTNESS THEREOF, the Subdi�} der has hereunto set his hand and seal this day of -A= 1984. SUBDIVIDER W. A. Helland Wells T. Helland Approved by the City Council on the day of , 1984. CITY OF HUTCHINSON Its Mayor Its City Cleric 0 0 (612) 587 -5151 H�rcy' C1 T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST - HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 17, 1985 TO: Mayor and City Council ------------------------ - - - - -- FROM: Kenneth B. Merrill, Finance Director ------------------------ - - - - -- SUBJECT: Fire Department Equipment Request Assistant Chief Brad Emans is requesting additional money to purchase turnout gear. In reviewing this matter with Chief Henke, the City has budgeted $1,500; an additional $500 will be coming from the rural fire department fund. The request would be for $535 from the contingency fund to cover this re- quested purchase. Attachment /ms 40 January 15, 1985 Hutchinson City Council 37 Washington Ave. W Hutchinson, MN 55350 Dear City Council: HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 Chief. Orlin "Butch" monk* The Hutchinson Fire Department is requesting your approval for an adjustment to our budget to purchase turnout gear which is needed for our firefighters. Our 1985 budget:rea.uest for these items was reduced from $3600 to $1500 and we cannot properly equip our firefighters for that amount of money. Our fire department must be in compliance with all OSHA and NIOSH requirements by July 1, 1985, and these requirements state that all interior firefighters must have approved fire- fighting equipment. To meet these requirments, we must purchase 10 turnout coats, 4 pairs of boots, and 8 sets of bunker pants. It is my opinion that we will need an additional set of bunker gear, along with 2 -5 sets of boots, by the end of 1985. Under normal conditions, our protective gear will last approximately five years before it must be replaced which is in line with our five year, 20%, yearly replacement plan. See Attached bids. Sincerely, Brad Emans Assistant Chief Hutchinson Fire Department i 11 (612) 587 -5151 Harty' C/T Y OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M January 17, 1985 To: Mayor and Council From: Ken Merrill, Finance Director Subject: Sewer Rate Adjustment for New Wastewater Facilities RCM has put together a cost of construction and operation based upon various alternatives of federal and state grants. To have a starting point, the alternative of $19.00 per connection or an estimated annual cost of $1,172,000 was used. Based upon the gallonages billed (Winter Quarter usage - 1983), 448,972,000 gallons are billed annually. The estimated annual cost if imposed on our current gallonage would result in a cost of $2.61/1,000. In order to hold down costs and also graduate the increase over a period of years, the following rate schedule is proposed: RATE $ GMMTEDt 1985 (rate effec. June billing) .35 78,570 1986 .70 314,280 1987 Construction begins 1.05 471,420 1988 1.40 628,560 1989 1.75 785,700 1990 2.10 942,840 1991 2.45 10099,980 1Based upon current annual usage of 448,972,000 gallons. If the council would approve the new rate, the dollars would be shown as a separate line of the billing and kept in a separate cash account. In discussing the matter with our City Attorney, the council could enact the rate ordinance and state that the above schedule for the first 3 years would be in effect. At the end of the 3 years, City cost would be fixed with regard to the construction costs. The council could review the above schedule and see if modifications are necessary. By beginning to set aside these funds, savings in bonding and the associated cost will be saved. It should be kept in mind the rate we are talking about will be on sewer usage only; in addition, rates for water and sewer will be reviewed annually for appropriate adjustment for operational costs on an annual basis. 9' (612) 879 -2311 HUTCH' CITY OF HUTCHINSON r.Y 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 21, 1985 TO: City Council & Mayor _ _ — _ _ _ _ __ _ _ _ _ FROM: _ Mr.—Ken Merrill _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: _ Pronosed inrzea�ed_ sewer— rate _ _ _ _ _ — _ residential Proposed sewer Total treatment adj Bill Usage 23,000 Water $ 30.59 • Garbage 20.70 Sewer 29.33 Total $ 80.62 $8.05 $ 88.67 residential Usage 27,000 Water 34.99 Garbage 20.70 Sewer 33.85 Total $ 89.54 9.45 $ 98.99 residential Usage 29,000 Water 37.19 Garbage 20.70 Sewer 36.11 Total $ 94.00 10.15 $ 104.15 commercial Usage 154,000 Water 147.65 Garbage 20.70 Sewer 177.36 Total $354.57 53.90 $ 408.47 (612) 587 -5151 Harty' C/T Y OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 18, 1985 TO: Maavor and City Council — — — — — — — — FROM: Kenneth B. Merrill, Finance Director ------------------------ - - - - -- SUBJECT: Special Assessment Error When the County renumbered the City parcels in 1980 an error was made in the assignment of special assessment roll No. 59. Property owned by Ron . Hansen described as: S 200' of E 246' of W 616' of S 1/2, SE 1/4 of SW 1/4, City of Hutchinson was incorrectly assessed. The assessment should be on the property Keith and Wanda Nonweiler own, described as:. 1.46 acres, S 1/2, SE 1/4, SW 1/4 West of road, City of Hutchinson We request a check be issued to Ron Hansen for $1,948.96 principal and in- terest which had incorrectly been paid and the roll be placed on the correct property. We would spread the roll for a five year period as it should have been originally. Payments would be certified equally 1 /10 plus interest over the five year period. Due to the renumbering system, the error occurred but had not been reported to us until recently. 0 /ms q--Al (612) 587 -5151 CI T V OF HUTCHINSON 37 WASHINGTON HUTCHINSON, MINN. EST 5 350 November 23, 1984 Kenneth Merrill City Finance Director HUTCHINSON CITY HALL Hutchinson, MN 55350 RE: Refund of Incorrectly Paid Special Assessments Dear Ken: I have discussed the method of refunding the special assessments incorrectly paid by Ronald and Evelyn Hansen with Jerry Gilligan. Mr. Gilligan is in agreement with our position that public hearings are not necessary in order to refund the amount incorrectly paid and activate the assessment on the individual who properly owes the assessment. I would suggest that you contact the Hansens and explain to them that they are entitled to a refund for assessments incorrectly paid. You should also contact the actual owners of the property whom I believe you have listed as Keith Nonweiler and Steven Brecht to inform them of the error and that rather than requiring the full payment of the assessment owing at the present time, we intend to extend the payment schedule an equivalent number of years thereby allowing them to make the payments that they normally would have made. This matter should be scheduled for discussion at the first council meeting in December and both parties should be informed that they are free to attend that meeting should they so desire. At that meeting, I will have a resolution authorizing the repayment of the funds to Mr. Hansen and directing the correct assessments to be levied against the proper parties. If you have any questions concerning this matter, please feel free to contact me directly. Sincerely yours, CIT OF HUTCHINS N Bye � . J es H. Schaefer Hutchinson City Attorney JHS:dlp 7_.� (612) 587 -5151 HLI", CITY OF HUTCHINS0N 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION January 18, 1985 Mr.and Mrs. Keith Nonweiler Hwy 15 So. Hutchinson, Mn. 55350 Dear Mr. and Mrs. Nonweiler: An error with regards to assessment roll #59 for underground water & sewer service has been found. In 1980 a re- numbering of city parcels of land led to the city incorrectly putting the assessment on the wrong parcel of land. In order to make the correction, we would refund the money paid incorrectly and re -start the assessment against your property as it should have been in 1980. Tuesday night, January 22nd, 1985, the City Council will be reviewing this matter and if you wish to attend this meeting, any questions you have will be answered or if you prefer give me a call at #587 -5151 for further clarification. Sincerely, � Kenneth B. Merrill Finance Director cc: Ron Hansen c�.ry Plotz ,pity Council 9� ?ESGLU =zci1 r:o. 7976 A RESOLU•TIO ; AUIH0=1117G REF UID RM ACTIVATION A PORTIO:: OF SPECIAL ASSESSI- ENT POLL 4"59 1.1MREAS, Special Assessment Roll 259 was adopted by the Hutchinson City Council in 19 7 5 , and; I-iEPXAS, that Assessment Roll called in part for certain assessments on property described as: 1.46 acres, S',, SE' -.,, SW-',j, (lest of road, Citv of Hutchinson and; 1,?!HEREAS, said Assessment was in part incorrectly; levied against property ovaned by Ronald and Evelyn Hansen described as: S 200' of E 246' of ;-1 616' of S',, SE3; of S:i =1, City of Hutchinson and; 'JTMP.EAS, said incorrectly levied Assessment ::as paid by Ronald and Evelyn Hansen in the amount of $1,948.96. NU.J, THEREMRE, BE IT RESOLVED BY THE CITY COUNCIL OF TFE CITY OF hUTCHI1=119 1) Said incorrectly levied Assessment paid by Ronald and Evelyn Hansen shall be refunded to them in an amount equal to $1,948.96. 2) Said incorrectly levied Assessment shall be activated against the correct property, described as: 1.46 acres, S =_, SE', 5:1 =: ;, :lest of road, Cit,; of Hutchinson 3) Said incorrectly levied Assessment may be paid in semi - annual installments over a five year period under the same conditions as originally authorized for all assessments levied under Special Assessment Roll :;'S9. PLOPTED BY THE CITY CCU1CIL TI2IS 22nd DAY OF January , 1:35. . CITY OF HU_CHI::SG" A ^_TEST: _�„ • , Robe--t H. Stearns, I- .a}ror C —A , b- .- QIAmZ, Ct4y CIL I: f 0 December 18, 1984 Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Dear Gary: We would like to submit the bid of $10,000.00 (ten thousand dollars) for the lot discribed as Lot 12, Block 3, Selchow- Jorgenson Subdivision. Thank you. // 9� S Sincerely, Melvin & Henrietta Wentworth 1055 Bradford Street Hutchinson, MN 55350 9 -.e. i E SURVEY FOR THE CITY OF HUTCHINSON DESCRIPTION: LOT 12, BLOCK 8, SELCHOW— JORGENSON SUED. Utility easements shown thus ere 6• from Property lines Denotes iron monument found -- Denote' iron ceeusect set AIs¢d .►7r/J�So0 L / /hereby certify that this plan v prff r<d by w er under my direct suptreislon and that 1 u s duly ns- istertd tend Surveyor ender the ia..nnjor tte State or 7-_3/ -8i l691 z ro Date "ed. 9u. (612) 587 -5151 hvyll, CITY OF HUTCHINSON U WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 18, 1985 T0: Mayor—and—City Council ---—------------------ - - - - -- FROM: Gary D. Plotz, City—Administrator ----------------------- - - - - -- SUBJECT: Comparable Lot Listings And 1984 Sales ------------------------ - - - - -- Per your request, I have attached a copy of lot listing and lot sales. It appears that the square footage of the lot does not have as much to do with the sale price, as the location. Attachment /ms 0 LOTS SOLO I4 1984 475 HIGi SO= —T - S 124'�pf '_d 266.2' of Lots 1 & 2, ff -r except Southwesterly 60.00' C/ p Fratzke to :7ilLhite l�lf° U $7,000 - Cash r�aA0 Sold 6/1/84, Closed 8/24/84 Block 16, A City (see attached) 409 B'.r=:.R STF,T - Lot 3, Block 5, Stoney Point AMition - Closed 9/84 Sold 6/13/84 �a/ 0 O 0 .4eihe to Olson $11,000 Of &7punt jf City Assessments due was $385.46 - ($719.20 is a new assessment adopted by City Council 1/10/84.) �'taq Future assessment: Rear Yard Storm Se-.aer as requested. Public hearing 7/10/84 11 B3=ZR RD. - IQt 8, Block 5, Stoney Point Pad. - Closed 10/9/84 10 0,9/ +i 3 `` Sold 7/3/84 1 got a III, oa .,Teihe to DetbTan $11,000 City Assessments due was $967.68 .7f' - '!Dt 7, Block 5, Stoney Point Add. - ,jeihe to Daugaard - :]o assessment search yet ordered. 5� $11,000 Not closed Sold 10/25/84 4'e V the County of cLeod and State of Minnesota, to -wit: j The Southwesterly 124.00 feet, except the Southwesterly 60.00 feet thereof, of the following described tract, as measured along the Northwesterly line thereof: Beginning at the Northwest Corner of Block Sixteen (16) in the Townsite of Hutchinson, North Half; thence Southwesterly, along the West boundary line of said Block 16, for a distance of 266.2 feet; thence Southeasterly, parallel with the North line of said Block 16, for a distance of 258.84 feet, to the West boundary line of the Minnesota Western Railway Company; thence Northerly, along the West boundary line of the Minnesota Western Railway Company right of way, 327.6 feet, to the North line of said Block 16; thence Northwesterly, along the North line of said Block 16, a distance of 68.5 feet to the place of beginning. The above described tract being a part of Lots One (1) and Two (2) in Block Sixteen (16) in the Townsite of Hutchinson, North Half. RECEIVED OF FRANK J. FAY REALTY, INC., THE ABSTRACT OF TITLE TO THE PROPERTY DESCRIBED IN piE Copy OF THE CAPTION. z _/ 1 0 0 0 LOT8 RESIDENTIAL *Lot 1, Block 1, McDonald's Third Add. Name Loretta McDonald (back of McKim) 125' x 125', �'b, /Sd�t�5, Sv Address Rt. �q ® tter 8 everything in, needs fill. Resident Phone YP-114/9 05M t asasasstsnts totaling ,E>92.99 1� 1 7 f.� Office Phone *36.3 &area land - 26.3 acres 0 $4,000 Price per aars, 10 acres • $50W /acre - high Down Payment Wy, take 0/0 t> • plus asssssat•nts an both. Encumbrance 106 l / Mast at Rish'ichool .- A i D on tarp to t "1`' file. Sewer i water in (530 Ft.) to Held by '� road = mouth aide of icDonald Drive. �I� Taxes & Assessments Curb & gutter 530 n• in, sanitary sewer Year Built ; water h• in, Lot Size Legal Dewiption Heat Exp. Date 3120/85 • LOTS RESIDENTIAL Name Loretta McDonald Lotsjy; 2, :3, 4, &//5, McDonalds 7th Add. Map in file - ,LakeJiew Lane Address Rt. #4 Resident Phone 587 - 4904 A2-0 . G Yr drw r a C4A& Office Phone 0 Price $7,800 per lot less $2,890 assessments (to be paid); plus $1,800 !I I Down Payment assessments pending for blacktop on each lot (f �' Encumbrance May take C/D with 50% down 4 10% - 5+ � Held by Y X3.03 Taxes & Assessments t v •f o> 9 C+ Year Built p Lot Size ,J r Gy Legal Description Heat Exp. Date Id, oc ,0�-/. n,[rCQ o 5�O-0 AW-1�'y` RESIDENTIAL Name TM>nmtIA !t r112,4t"th MrRRrn Address 1 q�, ��ww -r.r nr,^ Lot l., plo^k 1, 'Iri'r41111,'1� . ^r1 A!/!t•.L� Resident Phone `.tszry" + _ '�, • , •. , y "'! .'. , one Price in•, ^, 111 1 , "r'>rfnrl A' n I.•e1 f Ar11 f 1^n A ' Down Payment x 1.^ • . 141t;MR - f3i tAxee 140. A0 ante 16,_ P a Held by Taxes &,Assessments Year Built: Lot Size Legal Description Heat Exp. Date 9/1 4/A4 LOTS - KIMBERLY COUNTRY Lindy-Lane d0( Hilltop Drive ESTATES Clifton Heights WESIDENTVAL Name Richard Larson KIMBERLY COUNTRY ESTATES - X685 commission 0,885 + assessments: assessed - estimatAb Address ,,Q� Lot 6, Block 1 806L>5.36 21600. Mw Resident Phone 58T -5555 , s -AV"A Lot T, Block 1 1:395-34 lo, 850. a Lot 81 Block 1 1,395.34 10,850.0( Office Phone ,ot 3, Block 2 3520-34 8, 700.0(. Price 9�07so Lot 4, block 2 3,520.34 8) 700 .0( Down Payment sg ^, Lot 52 Block2 11395.34 10,850.0( Lot 11 Block 3 1,395.34 10,850.0( Encumbrance Lot 10 Block 4 1,395.34 10,850.0( Held by - $4,685 + assessments: assessed - estimates Taxes 6 Assessments Lot 9, Block 1 11295-34 lo, 850.Oc Year Built Lot 10, Block 1 1,395.34 10,850:0( Lot 2, Block 3 1,395.34 lo,850.0c Lot Sire irregular - plat in hallway Legal Description Heat Exp. Date July 8, 1984 0 RSSID Min LOT RESIDENTIAL Name coll«n Yillhia 10 iot' a «see .5'ii�heol' ivat `aad ' - Address 1035 Jefferson Strsat Point And — "at side of Stony Point Resident Phone 587 -7074 Road. Irrsdular 119.1,4 x 124.10 x Office Phone 112.29 x 98.92 .� if �0 _ Price $110501 Down Payment prefers Cash, but �1 Encumbrance oPOn to discussion Held by J 8 Assessments y(fR' ear Built E Lot Size Ii z-ttiula r :1 � .44 x 12t; w 112-29 x 98.52 ,,od /o Legal Description Lot 11p block 4, !�tcnejr Point Addition Heat 1° Exp. Date 7/14/85 40 (612) 587 -5151 HUTCH' CITY OF HUTCHINSON . 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 18, 1985 MEMORANDUM TO: MAYOR AND COUNCIL FROM: GARY PLOTZ, CITY ADMINISTRATOR SUBJECT: PAY EQUITY ADJUSTMENT (Comparable Worth), MARKET ADJUSTMENT, MERIT CONSIDERATION PAY EQUITY (COMPARABLE WORTH PAY PLAN) The placement of individuals in the pay plan rg ades was established at the January 8th council meeting. Now, placement within the pay grade range varies from 85% to 110 %. The top of the range is presently 110 %. The midpoint of the range is 100 %. The bottom is 85 %. in The police department in many cases, parti.cula.rly patrolmen, are at or near 110 %. To say the least discontent prevails, as shown in the attached memorandum. A solution, in part, would be to extend the entire pay range matrix to facilitate ranges to 115 %. The high end of the range may not immediately be utilized; however, it may go a ways in providing some flexibility to individuals who want to remain with the city, such as long -time patrolmen who want some extra room for merit or longevity pay. Recommendation No. 1. Expand pay plan matrix to facilitate ranges to 115 %. Recommendation No. 2. The part -time senior center activities supervisor was not included in the pay plan; the proper - placement -- -- is Grade III (90% of range). See attached memo from Carol Haukos. Recommendation No. 3. As a general guide all employees with over 5 years service are placed at midpoint (100% level of range). Employees of less than 5 years were generally placed at 95 %. Hazel and I find no problem in any of the placements within ranges as recommended by department heads, and likewise, for salaried employees. Placement appears to be fair and reasonable. Note: The total cost for implementing this comparable worth plan is $ 36,257, as calculated by the finance director. MARKET ADJUSTMENT Every employee was given the opportunity for input for the market adjustment to the pay plan. (contined) I __ All departments and employees are concerned about the council's decision. Please examine each one of the employee responses: and narrative justifications provided. Again, the police department is especially concerned as shown in the January 16 memo, and as explained by the police chief at the Wednesday council /directors' meeting. Most employees responded with approximately a 4.5% increase. The total cost of 4.5% in 1985 would be $61,644. Recommendation No. 4. In view of the other wage settlements in the county, Including the wage. settlements with county employees, and the individual justifications by our own employees, it may be reasonable to approve the 4.5 %. MERIT Theory - a little bit of merit goes a long way in rewarding people. Since our employees have no longevtU plan as do many employee agreements, it is reasonable to consi er mer t In lIeu of this. None of the requests are excessive. The cost is $11,049, which amounts to less than 1% (8110 of 1 %) of total payroll. Recommendation No. 5. Grant the merit requests as recommended. It costs a lot less than longevity plans and is probably more fair. SUMMARY QF COSTS AND REVENUE RESERVE Budget Reserve - Salaries only Set -Aside for compensation (including pay equity, market, and merit) $1219300 Set-Aside for FERA. & FICA a.ddittons 13,700 $ 135,000 Itemized Cost I. State mandated comparable worth plan $ 36,257 II. Market Adjustment at 4.5% 61,644 III:. Merit Adjustment (8/10 of 1% impact) $ 1 99 Unused Salary Set Aside $121,300 available - salaries only - 108t950 a.s per recommendaion 12,350 balance Comment: The balance of $12,350 can be applied as an additional contingency. 0 A ff (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 22, 1985 MEMORANDUM TO: ALDERMAN PAT MIKULECKY FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 1984 PAY INCREASES Per your request, the pay increases for the general fund given in 1984 and the cost for the 1984 year were as follows: 5% cost of living adjustment $619958 merit adjustments (effective mid - year) 81486 Again, this is cost for general fund only, not any of the enterprise funds of the city. cc: City Council Gary Plotz 9� . POLICE DEPARTMENT MEMORANDUM DATE January 16, 1985 i SUBJECT Employee Committee On 1 -15 -85 a police department meeting was held and the idea of forming an employee committee was discussed. The intent of this committee is to get input from police department employees, discuss them and make written recom- mendations to the Chief of Police. Any area of employee concern could be brought before this committee. The purpose of this memo is to determine if there is enough interest in forming such a committee and who would be interested in serving on the committee. If there is interest in forming the committee a vote will be taken to determine the members. The members will consist of two representatives from Patrolman, Community Service and Parking Enforcement; one representative each from Sergeant /Investigator and Dispatch /Secretarial. It should be remembered that this committee is NOT a bargaining unit for the Police Department but will serve merely as an advisory unit to the Chief of Police in areas of employee concern (i.e., benefits, salary, working conditions.) This committee will NOT have the authority to change any existing police depart- ment policy or any future policy the chief of police may choose to implement. If any employee is interested in serving on such a committee please sign below. Please make any comments and whether or not you want to serve on the committee by 1- 22 -85. JCG:neb POLICE DEPARTMENT MEMORANDUM DATE January 14, 1985 0 TO Gary Plotz, City Administrator FROM Dean M. O'Borsky, Chief of Police SUBJECT Market Adjustment The following is the individual Police Department employee's recommendations for market adjustment. Dean M. O'Borsky 44 Ron Kirchoff $.D Dick Waage 4.4 Robert Ringstrom 4,14 John Gregor 4,6 Scott Schwartz -¢S Michael Kirchoff Bill Wegner 4-,.S- Bill Mattsfield 4.b David Erlandson % Chuck Jones 4-•L Jim Haasl 4,6 Michael Hogan 4 - (� Scott Webb Roger Bakken Nancy Buss 4-.6 Marie Thurn 4.6 Rita Bentz 37--50/b Jean Gray Mary Laxen +6 As you can see, the Police Department's concensus is 4.6 %. 0 0 ! POLICE DEPARTMENT MEMORANDUM DATE January 15, 1985 0 • TO Gary Plotz, City Administrator FROM Dean M. O'Borsky, Chief of Police SUBJECT Recommendation for Correction of Out of Line Rates per Guidelines * 1. Roger Bakken Merit 2. Marie Thurn To 100% + $ .64 per hour 3. Rita Bentz To 100% + $ .64 per hour 4. Jean Gray To 95% + $tr-" per hour 5. Mary Laxen To 90% + $ .84 per hour * 6. Nancy Buss Merit 7. Chuck Bell To 110% + $ .34 per hour 8. P.T. Dispatch To 100% 9. P.T. Officers To 100% + $ .62 per hour * 10. Sgts. & Investigator Merit * See Justification DMO:neb POLICE DEPARTMENT MEMORANDUM DATE January 15, 1985 , TO Gary Plotz, City Adminis FROM Dean M. O'Borsky, Chief of Police fWWrV SUBJECT Merit Increases I request that 21% merit increases be awarded as follows: - Sergeants Ronald Kirchoff, Scott Schwartz, John Gregor All of the above officers have a great responsibility for maintaining a continuation of supervision in the Police Department. Although the supervisors do not get paid overtime or shift differential they are expected to work basically the same shifts as the patrol officers. Each sergeant has wide responsibility for all of the activities on his shift, many of which may involve life and death. Emergency decision making, administrative responsibility, high visibility and accountability are just a few reasons that all supervisors should be granted a merit increase. - Investigator Richard Waage 0 He has continued to show a great degree of expertise and motivation. His success rate in solving cases is excellent and continues to get better. His parity with the supervisors has been long established and should remain that way. - Nancy Buss As secretary for the Police Department her job has changed dramatically since she started. Her responsibility has expanded to resemble an office manager rather than a secretary. In fact when we install the computer system I intend to request a job description change to give her supervisory authority for the dispatch section and the administration of the department. - Roger Bakken Roger in fact does much more than catch dogs and patrol parks; he is an extra officer to draw on in emergencies. He goes to all medical calls, alarms and traffic accidents. He also backs up officers on "Hot" calls. I feel that he is improperly placed in the matrix as his job is much more responsible than his job description indicates. • DMO:neb A (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 January 17, 1985 To: Mayor b City Council From: Senior Center Staff Carol Haukos Barb Haugen Recently, part -time Senior Center staff member September Davidson who has been employed for the past year at the Senior Center was re- evaluated with respect to her job description. Following this re- evaluation by the cityas personnel coordinator , her job level has been moved to Grade Level III, therefore, it is our request that her hourly wage be increased to 90% of the Grade Level III wage base or $5.37 per hour. Her outstanding performance more than justifies our requested increase. 11 1 -85 -130 - Part Time 1 -85 85 -III TITLE: ACTIVITIES SUPERVISOR DEPARTMENT: SENIOR CENTER ACCOUNTABLE TO: SENIOR CENTER COORDINATOR RESPONSIBILIITES Supervises various activities and programs at the Senior Center independently in conjunction with the Center's Coordinator. *Serves in a general supervisory capacity in the absence of the Senior Center Coordinator with respect to other staff, program and general management of Center operations. *Instructs and supervises fitness programs for senior citizens (i.e., hiking, morning stretch, class instruction,etc.) *Develops new activity programs for Senior Center both educational and recreational *Performs office related work that deals directly with programs he /she supervises such as publicity, newsletter, personal communications,etc. *Serves as trip guide on Senior Center sponsored trips when the nature of the trip requires *Serves as host for special activities sponsored by the Center when necessary *Performs related duties for Senior Center as required job description by Barb Haugen 0 (612) 587 -5151 Harty' CITY OF HUTCHINSON S 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: January 15, 1985 TO: CITY COUNCIL FROM: Clerical Staff SUBJECT: Market Ad i ustment ----- ------------------ - - - - -- It is the consenus of our department that the market adjustment for 1985 be 4.5%. We feel this request is a fair amount inasmuch as the CPI increased approximately 4.5% during 1984 and will undoubtedly continue to rise during 1985. This figure is also in line with the adjustments made in other local governmental offices. 0 1. 2. 3. 4. CITY OF NIRCKMIaI prim sum DE►ARTHM: Finance onow, I m Employee Naar and Joe Title Data Hired - Oac.,19�- nereasa Nlstoryr C4010"ts NONE Roberta Tabberson, Finance Tech 10 -16-69 8.30 7-81 7 -84 2.6% 1008 rate la new PeY pion is i1. Joleen Runks, Pen /ins. Tech 1-7-74% 7.71 7-81 100% rate in new pay plan is $7. Diane Olson, Mater Account Tech. 1 -3 -79 12 -82 new Jo) 7.36 12-82 7484 5% present rate is about 97% in new pay plan Mary Rose, Receptionist 7 -10-78 6.35 7-83 2.5% 100% rate in new pay plan is 6.44 A. DEPARTMENT HEAD- RECOMMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be 'no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. Roberta Tabberson Joleen Runke Mary Rose Diane Olson increase to 1000 rate 30� increase to 100% rate 29t increase to 100% rate 9¢ per current rate B. DEPARTMENT HEAD RECOMMENDATION FOR 1935 MERIT INCREASES WITH JUSTIFICATION FOR EACH. Joleen Runke merit adjustment of 16¢ Diane Olson merit adjustment of 09t Both employees have shown fine effort and are continuing to demonstrate very good skills in ther jobs. Ken Merrill 40 1. 2. 3. 4. 5. 6. CITY W NYTCNINM MOVE STATUS DEPARTIM: Motor Vehicle and Administration oaamber. 1964 spioys* Naar and Job Title Data Mired Present ay - Dec..1984- Merit Increase Nistrry Ce ts Eileen Torry, Dep. Registrar 18-73 8.10 741 100% rate in new par plan is 8. Dorothy Smith, Clerk 8 -25 -69 7.71 7-81 present rate it 105E in new pay Plan Mary Lou Lipka, Part Time Clerk 11-80 5.09 1-83 95% rate in new plan is 5.29 Carolyn (Ann) Schumann, Part Time Clerk 1-84 4.45 90% rate in new plan is 5.01 Marilyn Swanson, Admin. Secy. 9 -7 -76 8:30 7 -83 100% rate in now pay Plan is f8. Kaye link, Plan._Com. Secretary 1 -3 -83 6.88 7 -84 5% 95% rate in new pay Plan is $1.07 A. DEPARTMENT HEAD RECOF4+IENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. A Eileen Torry to 8.60 1000 50¢ hour increase Dorothy Smith 7.71 at 105% no change Mary Lou Lipke to 5.29 95% 20¢ hour increase Carolyn Schumann to 5.01 90% 56¢ hour increase B. DEPARTMENT HEAD RECOMMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. Marilyn Swanson to 8.80 ;+fork and follow -up is exce Kaye Link to 7.25 Outstanding employee, very items. Excels among other and knowledge. r1 U 102.5% Ilent. 9 year 97.50 knowledgeable employees in 30¢ hour increase employee. 38t hour increase on planning commission iata processing experience Gary Plotz a 1. 2. 3. 4. 5. 6. 8. CITY Of W"INSON EMPLOYEE STATUS DEPARTIEMT: Liouor Store December, 1911 r A. DEPARTMENT HEAD.RECOMMENDATiUN hUK GUKKLL11UH Ur UU1 Ur LIM Mir UULWUL -41110 Long term employees (5 years or more) should be no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. I re-co mmLd t-Agr a// ('// fin+r en.N�oyGcs b� Ia�S>✓d �� )nAri'muv* ta-'c 7.6/ Wftth eXC.cp7','on or Doh lord ec% frltio is at' /bLp% a7"precenrprl /9'9'Y /oaY/olan. - d fh r J-vet K,�eAoF� be 0416 -ed t'o S/a or /Ooh' Ire�o�,;n)cn a 0 cf 19!?V Pav P /oYl, t7 n� ���oeo� i;1SUkar all - of 'AC / IO�r� !'i ",rG be rn'aCd 7'0 lt,� B. DEPARTMENT HEAD RECOMMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. jr ►- ccoftn,ld tipar "we receive, a q% mar re, 7' stndc�l' 4 fcr I9TV /oay adusfmtnfia,l- s fro acf;ve ac mF 'rao. /i 1985 I98S m e-,Ij' in c.casc� w %!i h0VcL 10 6e adjwsted aFfEr Market ck diw<l n7�ihorea5�, ou Dn — Present ��st loyee Na and Job Title Nam Date Hired - Dec ,198 - History Coments Present rate is 12 of new Don Yorbeck, Clerk 11 -1 -72 8.36 no recent learns pay plan - over top Don Broten, Clerk 5 -.6 -79 7.58 7 -81 present pay is about 109.5% in new pay plan Bruce Runke, Clerk 10 -1 -79 7.58 7 -83 present pay is about 109.5% in new pay plan Jeannette Matheny, Clark 9 -10-80 7.58 7 -83 present pay is about 109.5% — in new pay plan about 92% Joyce Kirchoff, Part Tick Cl" 10 -15 -82 4.74 7-84 — �s� Ppllaanis(part tlse)in Gib Hamner, Part Tine Clerk 12-84 4.20 starting rate Darren Lalsrre, Part Time Cle 10484 4.00 new pay Plan shows $4.40 as starting rate Elmer Wendorff, Part Time Cler 1983 4.20 new pay plan shows $4.40 as starting rate �4 A. DEPARTMENT HEAD.RECOMMENDATiUN hUK GUKKLL11UH Ur UU1 Ur LIM Mir UULWUL -41110 Long term employees (5 years or more) should be no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. I re-co mmLd t-Agr a// ('// fin+r en.N�oyGcs b� Ia�S>✓d �� )nAri'muv* ta-'c 7.6/ Wftth eXC.cp7','on or Doh lord ec% frltio is at' /bLp% a7"precenrprl /9'9'Y /oaY/olan. - d fh r J-vet K,�eAoF� be 0416 -ed t'o S/a or /Ooh' Ire�o�,;n)cn a 0 cf 19!?V Pav P /oYl, t7 n� ���oeo� i;1SUkar all - of 'AC / IO�r� !'i ",rG be rn'aCd 7'0 lt,� B. DEPARTMENT HEAD RECOMMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. jr ►- ccoftn,ld tipar "we receive, a q% mar re, 7' stndc�l' 4 fcr I9TV /oay adusfmtnfia,l- s fro acf;ve ac mF 'rao. /i 1985 I98S m e-,Ij' in c.casc� w %!i h0VcL 10 6e adjwsted aFfEr Market ck diw<l n7�ihorea5�, ou Dn — (612) 587 -5151 Htircy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST -_ HUTCHiNSON, MINN, 55350 1] January 15, 1984 Marvin AudIey Dee Bonnie MEMORANDUM Gloria TO: TRANSIT STAFF FROM: HAZEL SITZ, TRANSIT COORDINATOR 4S, RE: MARKET ADJUSTMENT TO THE PAY PLAN The Mayor and City Council have requested input from each employee on the "market adjustment" to the pay plan before they take•.action on this item at their January 22 council meeting. Individual employees may make requests, or the department as a whole may arrive at consensus. Each employee is to initial the request to indicate your participation, and return it to me by Thursday, January 17. (.Note: "market adjustment" or adjustment for inflation is based on the consumer price index for the past 12 months. Market adjustment would usually be about 2/3 of the CPI. There have been varying estimates of the CPI for 1984, but in general reports have shown it to be somewhat over 4 %.) TO: HAZEL SITZ, TRANSIT COORDINATOR FROM: TRANSIT STAFF RE: MARKET ADJUSTMENT TO THE PAY PLAN 1 CM aP 111"INNN DIPLI [E STATUS MPARTIM: Transit .aeaeer, 1104 I Present ay Farit increase Employee Haw and Joe Title ate Hired - 01c.0954- History Caoants Amok T'u 2.13 praswt pay Is about 101% 1n Audley Jorgenson.Driver 8 -14 -78 7.06 7-84 1.2f< ner vw plan Marvin Latzig, Driver 9 -18-78 7.05 1-81 present pay is about 101% in 744 1.2% new pay plan Bonnie Baunetz, Dispatcher 7 -19 -81 5.65 1-83 present pay is about 95% in 7484 2.6% new pay plan Gloria Krueger, Dispatcher 11 -15 -76 5.65 1 -83 present pay is about 95% in 7-84 2.5% new pay plan Doe Powell. Dispatcher 11 -24 -79 5.65 disp. 1-83 present pay dispatch is 95% and Relief Driver 6.77—drive -74K 2.5% • ' driving is 97% A. DEPARTMENT HEAD RECOMMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. Gloria Krueger Dee Powell 11 11 to. 5.97 100% to 5.97 disp. 109% 6.92 drive 100% 32t hour increase 32¢ hour increase 15Q hour increase �DEPARTMENT HEAD RECO14MENDATION FOR 1985 MEERIT INCREASES WITH JUSTIFICATION FOR EACH. Bonnie Baumetz Bonnie has of doing at "Job share" the absence judgment. to 5.97 Seen here less least as good position. Sh of an on -site 100% 32¢ hour increase than 5 years, but she is fully capable a job as the other individuals in this 2 is good with operating problems in supervisor and I depend on her good Hazel Sitz �J E P 9 / I 0 I.J 1. 2. 3. 4. CITY V iRRC1111" MWE STATM DEPARTIEKT: Engineering PIC~ 1 1114 A. DEPARTMENT HEAD RECOMMENDATION FOR CORRECTION OF OLT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. ,.c 4 B. DEPARTMENT HEAD RECOMMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. Cal Rice to 13.50 110% 23� hour increase Work is excellent. Long term employee with no merit increase for 4a years. Pat VanderVeen to 8.19 102.5% 57¢ hour increase Workload is extremely heavy. Work is excellent. An 8 -year employee. Marlow Priebe ftesent Pay Plarit Increase loyte Raw and Job Title Date Hired - Dec..1914- History Comments G1 Rice, Asst. to City Engineer 6 -1 -68 13.27 7-80 pnaMt : & is abort 109.5% in 7 -81 present pay is about 106% in Quint Larson, Engineer Tech 11 11 -1 -76 9.85 1 -84 5% new pay Plan Larry Huhn, Engineer Tech I 11 -13 -79 8.10 7-83 present pay is about 102% in 7-84 5% new pay plan Pat VanderVeen, Secretary 9 -6 -77 7.58 7-83 7 -84 5% 100% rate in new pay plan is $7.9 A. DEPARTMENT HEAD RECOMMENDATION FOR CORRECTION OF OLT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. ,.c 4 B. DEPARTMENT HEAD RECOMMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. Cal Rice to 13.50 110% 23� hour increase Work is excellent. Long term employee with no merit increase for 4a years. Pat VanderVeen to 8.19 102.5% 57¢ hour increase Workload is extremely heavy. Work is excellent. An 8 -year employee. Marlow Priebe TO: Hazel Sitz If (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FROM: Bruce Ericson, Parks & Recreation Director DATE: January 16, 1985 SUBJECT: Market Adjustment Attached you will find my recommendations for the rate changes, and also the original memo regarding market adjustment signed by staff to indicate that we have reviewed the memo. In general,the staff did not have any objection to using the C.P.I. for a guideline in determining the market adjustment. However, they feel that the actual C.P.I. should be used rather than 2/3 of the C.P.I. By using 2/3 of the C.P.I. they felt they would gradually "fall behind ". If they would need $1.046 (or almost $1.05) in 1985 to equal the dollar they had in 1984, they would lose ground on the value of their dollar if a 3% factor would be used giving them only $1.03. Using the 2/3 figure made very little sense with questions being • raised as to "why not 3/4; why not 7/8 ", etc., etc., and most of all, why not the actual C.P.I. Another question raised was that if "credit" was given for five years or more, or less than five years, shouldn't the same be done for those with 10 years and 15 years experience. If longevity is a determinig factor, then I feel there should be steps for the person with 10 or 15 years experience, however, if merit is the factor used to place someone in the range, perhaps the five year figure shouldn't exist. klm 0 (612) 587.5151 JANHUTCHINSON, ITY OF HUTCHINSON 37 WASHING TONAVENUE WEST MINN. 55350 January 10, 1984 MEMORANDUM TO: DIRECTORS FROM: GARY PLOTZ, CITY ADMINISTRATOR , SUBJECT: MARKET ADJUSTMENT The Mayor and City council have requested that Hazel and I make a recommendation on the "market adjustment" to the entire matrix of the pay plan. The method to adjust the recently adopted pay plan requires the use of applying a percentage ( %) factor to the entire matrix of ranges and steps in order to maintain valid relationships. The definition of a market adjustment is 2/3 of the CPI. Accordingly, the market adjustment could very well be 2/3 X 4.6 a 3.0 %. Input is nevertheless essential to the need of each employee, and may in part alleviate potential criticism at a later date. Specifically, I request each director to meet with your employees. Hazel will be available to describe the adopted pay.plan. Thereafter, the "market adjustment" of the pay plan should be discussed. Again, I stress that the pay plan can only be adjusted by a percentage method to maintain the relationship, according to our personnel consultant. The response I request should be in writing and received by Hazel by January 16. I suggest the employees may (1) initial the memo to indicate the general "consensus" or (2) indicate a non - consensus with each individual's initial and the percentage of market adjustment. This written information will be included in the council packet for the second meeting in January. Also I stress that if the employees' input exceeds (2/3 of CPI) there shoul be a narrative reasoning in writing to the council. Attached i:s a page which Hazel has prepared showing your employees' statu under the new pay plan, with room for your recommendations to the council for correction of out -of -line rates and for any merit increase. Please return this to Hazel by January 16 also. (Any merit recommendations should t4t� be made in t per hour rather than %.) ..r CM OF N1"Ill 0w 81PL&U 3TM KPARTHW.- hCU. aWmtion, Arena A. DEPARTMENT HEAD RECOWIENDAT1ON FOR CORRECTION OF OUT OF LINE RATES PER GUIDELIIE: Long term employees (5 year§ or more) should be no lower than 100% rate. Employees with less than 5 years service should be at 95', or lower-rate. (See attached sheet) B. DEPARTMENT HEAD RECOMMENDATION FOR 1 0,35 MERIT INCREASES 41TH JUSTIFICATION FOR EACH. (See attached sheet) 1I 0 • "S"at pay ftrit increase Employee New and Joe Title ate Hired • Dec.,1914- History Coea�enta Koren ilcKay, Secretary 1 -7.10 {.71 7-p 111 rate •h-d ow pay plan h 7.07 Cliff Paulsen, Park Supervisor 7 -20-67 11191 1-83 present "to is about 91s in • . -, - c.. 1-01 ftrwxan Mark Weis, Arena Maint. Operator 4-18 -78 8,71 7 -81 present rate is about 949 in 7414 2.SS am pay plan Gene Iverson, Perk Maint. Operat 4 -1 -74 0.15 7 -81 present rate is about W. in 7 -84 2.55 nett pay plan Mark Larson, Park Msint. Opera 10 -1 -74 8.71 7 -83 present rate is about 94% in - — 7-64 2.6% new pay plan Gale Boelter, Park Maint. Opera 10 -1 -14 6.71 7-81 present rate 1s about 941 In 7 -84 2.5% new pay plan Joe Vostinar, Park Maint. Opera 6 -8-81 8.71 7-83 95% rate In new pay plan is 8.77 7-84 55 Earl Haarstad, Park 1lsint. Opera 5 -6 -83 8.30 7 -33 905 rate in new pay plan is 9.31 7 -34 55 955 rate in new pay plan is 8.77 Hark Schnobrich, Forester 5 -21 -79 9.93 4 -31 5: present rate is about 985 in .t (Salaried) now pay plan .,r barb Haugen, Rec /Sr.Centw 1 -1 -83 7.71 1 -84 905 rate in new pay plan is 8.31 (Salaried) Supervisor 7-84 35 955 rate in new pay plan is 8.77 4ary Haugen. Civic Arena Henager i 8 -4 -80 10.02 441 955 rate in new pay plan is 10.60 (Salaried) John ilcRaith, Asst. Rec. Dir. 6 -3 -81 _ 8,97 7 -83 955 rate in new Pay plan is 10.67 (Salaried) 7 -84 4% A. DEPARTMENT HEAD RECOWIENDAT1ON FOR CORRECTION OF OUT OF LINE RATES PER GUIDELIIE: Long term employees (5 year§ or more) should be no lower than 100% rate. Employees with less than 5 years service should be at 95', or lower-rate. (See attached sheet) B. DEPARTMENT HEAD RECOMMENDATION FOR 1 0,35 MERIT INCREASES 41TH JUSTIFICATION FOR EACH. (See attached sheet) 1I 0 • (612) 587 -5151 I T Y OF HUTCHINSON VASHINGTON AVENUE WEST HNSON, MINN. 55350 A. Department Head Recommendation for correction of out of line rates as per guideline: Name Grade Rate % Cliff Paulsen X 10.15 100% Norman Wright (present rate) II 6.09 109% Mark Weis IX 9.23 100% Gene Iverson IX 9.23 100% Mark Larson IX 9.23 100% Gale Boelter IX 9.23 100% Joe Vostinar IX 8.77 95% Earl Haarstad IX 8.77 95% Mark Schnobrich X 10.15 100% Barb Haugen IX 8.77 95% *John McRaith XI 10.60 95% B. Department Head Recommendation for 1985 Merit Increases with justifi- cation for each. 0 Karen McKay (grade) VI @ 100% (rate) 7.44 (merit increase) 37e Karen has been in her present position for 411 years with her last merit raise in July '83. Her duties have increased considerably over this period as the department expanded. Each year merit reviews are conducted and strengths and weaknesses are discussed. A very important part of her job is dealing properly with the public. By doing this many unnecessary conflicts can be avoided. At her last merit review this fact was discussed and her improvements in this area are to be commended. I feel the public relations of the Parks & Recreation Department continues to improve and Karen's efforts in this area deserve to be recognized. Mary Haugen (grade) XI @ 100% (rate) 11.16 (merit increase) 56" Mary has managed the Civic Arena for 4h years and has not received a merit raise since April '81. He has done an outstanding job in upgrading the arena through physical improvement and also through the addition of new innovative programing. He has created a more "professional" atmosphere at the arena and continues to upgrade the efficiency of op- erations. *John McRaith- John's recommendation to the 95% level follows the guidelines set by the pay plan. However, with the additional responsibilities included in his position during the months of February, March, April and May perhaps a change should be made during this period. The pay plan allows for a "proii- sional salary range" in each grade which could be utilized. Placing John at this level would adjust his rate to 11.88 for the four month period. CM W wwoom oft= STArds / oErART1ENi: u.tar. y.s•war , City Neil Custodian 1. 2. 3. 4. 5. 6. Oataolor. iMt I A. DEPARTMENT HEAD RECOMMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 100a rate. Employees with less than 5 years service should be at 95% or lower rate. Randy DeVries to 11.16 load 24d hour increase Henry Heinecke to 9.13 90% 36e hour increase Merle Meece to 1.99 100ro 28t hour increase According to the guidelines established under the new pay plan, I recommend increases for these employees. Ralph Neumann B. DEPARTMENT HEAD RECOMMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. 11 "05"t pay ftrit Increase loyee Nape and Job Title bit Hired - Dec.,1984- Ni story Conowts 8-23-72 -it pMntog 19.112 9.81 if pp"ont rota is ~ M to Randy DeVries, Chief ! astweter I pf 11.94 2.5� probstlo I Mar ply plan 114x1 55 probation present rate is about 86% in Henry H•inecke, Wastewater Orper. 6.84 x.77 new pay plan Dick 'logy, Chief Hater plant ion. 3 -23 -7: 13.15 7 -83 resent rate is 100E in now plan Dick Ebert, Hater Maint.lech. 3 -18 -77 3.19 7-83 present rate is about 191, in new pay plan Merle Neese, Wastewater ilaint. E -11-M 7.71 7 -83 Present rate is about 96% in new pay plan Philip Forcier, Custodian 5 -23 -84 C.88 11.84 probation present rate is about IN in new pay plan A. DEPARTMENT HEAD RECOMMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 100a rate. Employees with less than 5 years service should be at 95% or lower rate. Randy DeVries to 11.16 load 24d hour increase Henry Heinecke to 9.13 90% 36e hour increase Merle Meece to 1.99 100ro 28t hour increase According to the guidelines established under the new pay plan, I recommend increases for these employees. Ralph Neumann B. DEPARTMENT HEAD RECOMMENDATION FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. 11 i 1. 2. 3. 4. 5. 6. 7. 8. 9. 0 CITY 6f NIITC I"M DKOTEE STATUS OEPAITIENT: Straej,t y aetery 001c"her. iSN A. DEPARTMENT'HEAD RECOMMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long to m. employees (5 years or more should be no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. Doug Meier to 10.60 95% 45t hour increase Duane Dascher to 9.23 1000 8Q hour increase Elden Barkeim to 9.23 100% 93¢ hour increase Gene Baasen to 8.77 95% 47¢ hour increase Floyd Groehler to 9.23 10011. 8t hour increase Larry Karg to 10.91 1072% 25¢ hour increase B. DEPARTMENT HEAD RECOMMENDATIO.I FOR 1985 MERIT INCREASES 4 -1ITH JUSTIFICATION FOR EACH. According to the guidelines established under the new pay plan, I recommend increases for these employees. The one merit increase for 28t hour would be Larry Karg, a long time hard working employee who has not had an increase since July 1981 because he was at the top of his pay grade in effect at that time. Ralph Neumann I Present Increase toyee Name and Job Title Date Hired - Oec.,1911 - Hiatory Coa�eats Doug Maier, Motor Poet i; Asst.01 1 -3 -77 . 4 yrs. N.P1 10.15 4.61 is am pay plan is 10.60 00 S • 11.16 Larry Karl, street Supervisor 6 -18 -69 10.66 7-61 sent rate is about 105% U pay plan Ken Michterman, Mechanic 9 -17 -79 9.38 7-89 sent rate is about 1125 in 7.84 2A aw pay plan Earl Alsleban, Equipment Operat 5 -15 -68 9.85 7 -81 resent rate is about 1075 in 7-84 2.55 pay plan Curt Paulsen, Equipment Operator 10 -21-68 9.85 7-81 sent rate is about 1075 in - 7-84 2.65 pay plan Duane Deschar, Equipment Opera 11 -1 -73 9.15 7-g1 sent rate is about 995 in pay plan Elden Barkeie, Equipment IOperato 5 -12-80 8.30 7.83 2.55 S rate in new pay plan is 8.77 Gene Beeson, Equipment Operator 11 -17 -80 8.30 7 -83 2.55 S rate in new pay plan is 8.77 ,; Floyd 6roehier, tun. Supervisbr 1 -4 -77 9 15 4983 2.55 resent rate is about 995 in pay plan A. DEPARTMENT'HEAD RECOMMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long to m. employees (5 years or more should be no lower than 100% rate. Employees with less than 5 years service should be at 95% or lower rate. Doug Meier to 10.60 95% 45t hour increase Duane Dascher to 9.23 1000 8Q hour increase Elden Barkeim to 9.23 100% 93¢ hour increase Gene Baasen to 8.77 95% 47¢ hour increase Floyd Groehler to 9.23 10011. 8t hour increase Larry Karg to 10.91 1072% 25¢ hour increase B. DEPARTMENT HEAD RECOMMENDATIO.I FOR 1985 MERIT INCREASES 4 -1ITH JUSTIFICATION FOR EACH. According to the guidelines established under the new pay plan, I recommend increases for these employees. The one merit increase for 28t hour would be Larry Karg, a long time hard working employee who has not had an increase since July 1981 because he was at the top of his pay grade in effect at that time. Ralph Neumann 16 12) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — JAN. 15 1985 — — — — — — — To: GARY PLOTZ lRQM: RALPH NEEUMANN - -- ---- SUBJECT: MARKET ADJUSTMENT *- --------- I have met with each employee in my departments regarding your memo dated Jan. 10, 1985 market adjustment. A recap and survey sheets involving their input follows. Street Department: City Hall: Cemetery: Motor Pool: Water Dept.: Waste Treatment Plant: Director Maintenance: harry,Ka ;g_- 3% Curt Paulsen 3% Earl Alsleben 3% Duane Dascher 3% Gene Baasen 4h% Eldon Barkeim 4h% Philip Forcier 3x Floyd Groehler 5% Doug Meier 3% Ken Wichterman 3% Dick Nagy 4A, Dick Ebert 4�% Randy DeVries 4% Merle Meece 4% Henry Heinecke 3% Ralph Neumann 3% 0 E 0 9 M E M O R A N D U M DATE: 4/",- TO: Gary PPllo /tz FROM: - - -�— -------- - - - - -- SUILJECT: Market Adjustment ------------------------ - - - - -- I believe a 41 a_ % increase would be a fair market adjustment. Ir YAav- ; i •} -cc en,-LA ,t-I 14 COI \C f' woolcl wa A- 4-o `.ex L oLI,,, •l t". . -4 CS Yec /fl%JCc� H 4 F fi Ovr-• i•.c�e4c 2 a t. .� r a v c J co0J, -, a,, L/ O J,,: 4L 1 /. 4 v Q ¢ V C� w 1. t✓� �. d 7, Gr a4- '•• a , c1 � .�n s Yy P a.2 .i So �L�} .s- ,.�.�.� T ✓i cc.- �� 0 KEKORAPDU!! DATE: TO: Gary Plotz ------------------------------ FROM: — — -------- - - - - -- SUBJECT: Market Adjustment ------------------------ - - - - -- I believe a _ % increase would be a fair market adjustment. p,e{& t �r 44ee\ cv�+ has 1n��♦« -FC 4!G �;,: y �rtar.. un o •c5�,�,.�� ``� +�''S + ",�• pw�L 0 U MEMORANDUM nAT .: z�iy /� c— TO: Gary Plotz ------------------------------ FROM: - - - -12� -0!2-�-e---- ------------------ SUBJECT: Market Adjustment ------------------------------ I believe a /,� X increase would be a fair market adjustment. 0 M E M o R A H D U M DATE: To: Gary Plotz - - -_ -- - - - -_— FROK: '�C��D __ 1/1� %� - - - - - -- SDBJECTs Market Adjustment — — — — — — — — — — — — — — - -r — --- - - - -- I believe a % increase would be a fair market adjustment. �h � /O cds-� e � C�cl �'n c /' -e )V Fq. � ,'n K c RNs eo' 4 Ale e ��.S P MEMORANDUM DATE: 1 .� I `l — 169S To: Gary Plotz --------------------- SUBJECT: _Market Adjustment -------------- - - - - -- I believe a % increase would be a fair market adjustment. eeLelvc zs busc o h X 11 S k4 AA s � �t etc %�a� S f T r\CLL4 Nn e ors ►c N eecS tom►nl Lu *`(ITI CMS. 0(4j� 44L, NQ a %v Y1 COs --v n f��` fir' w� . r► Gx �pk-etiA 5 . 0 P MEMORANDUM DATE: I — IA/ — 8s TO: _ Gary Plotz FROM: F," -W-- - - - -- ----- - - - - -- SUBJECT: Market Adjustment I believe a 4 % increase would be a fair market adjustment. job ,4 o R cp, , ,�a� � Dom., �, 7 ✓..�2 -.�, �, o Y 1 0 r] M E M O R A N D U M DATE: 6'1 I "I )?e5 T0: —Gary Plotz — — ------------------- FROM: - - - -- ------ - - - - -- SUBJECT: — Market Adjustment _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ I believe a �, I % increase would be a fair market adjustment. , aoora� . tc .` 0 M E M O R A N D U M DATE: a �" , 1 TO; Gary Plotz ------------------------------ nom: 2V ?4,�� --------------- - - - -- SUBJECT: Market Adjustment -------------------- - - - - -- I believe a % increase would be a fair market adjustment. 0 0 0 a 0 MEMORANDUM DATE: l " ) ` - U TO: Gary Plotz ------------------------ - - - - -- FROM: W1°LCe- ---------- - - - - -- SUBJECT: Market Adjustment ------------------------ - - - - -- I believe a -.3 % increase would be a fair market adjustment. 0 MEMORANDUM DATE: g//, TO: Gary Plotz ------------------------ - - - - -- FROMt SUBJECT: Market Adjustment ------------------------------ I believe a % increase would be a fair market adjustment. 0 0 1' M 6 M 0 B A N D U M DATE: / L �y � e T0: Gary Plotz FROM: - -'YI -- — �`- -- ------ - - - - -- SUBJECT: Market Adjustment I believe a 3X increase would be a fair market adjustment. 1' 0 xaxoxexavx To: Gary Plotz nom: - -- - - -_ 1- 1�------------- - - - - -- SUBJECT: Market Adj tment V I believe a X% increase would be a fair market adjustment. i 0 0 MEMORANDUM DATE: � — I.S_ — d TO: -Gary Plotz------------------------ FROM: _ — ------------------- SUBJECT: Market Adjustment _ _ _ _ _ I believe a 3 % increase would be a fair market adjustment. 0 0 M a M o B e lI D U M Dora: TO: Gary Plott-z /J FROM: _ _vL—: ---- �_..------------ - - - - -- SUBJECT: Market Adjustment ------------------------------ I believe a _% increase would be a fair market adjustment. s �r i t 0 0 M E M O R A N D U M DATE: _ f/ S� TO: Gary P l otz FROM: -1 I - -_� - _ s------------------- SU&JECT: Market djustment I believe a _3 increase would be a fair market adjustment. i M E M O R A N D U M DATE: 0 TO: Gary Plotz FROMs --------- - - - - -- SUBJECT: Market Adjustment I believe a _ % increase would be a fair market adjustment. 0 4) (612) 879 -2311 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ L Qen - — L� ( (O -_ FROM: C,,l e evi _ o 1-r r 1 �Q, s5 s� SUBJECT: 4 ii m4y T r(.e4Se �o ok, reeo J w;4 e e ow, v-n er, j Qf''oV, o- q � alb C, P,I 1 nc we ase �L3 r ocAv- J r4r c,.4- - `r h c, ► YO u, �(o jut-v'k l C1 IJ 2w q a LC ,n,; ,t Lk ✓a �. Cl �p LL •�-''� � �{ ^-l. Goo i1..(,x to � �i� C.v -eh.c. Cc�� -�. cj �.v � � e,c"t.c._. c�. � �►..Q,�. /"` ' � C,�.Yt9- �.� -c�, ir'1.1,� c' ' `�"��f �� —t� .�•- ca,+Li �ri.a�c -e,G CV-'1 U p � -mod`' T�— cry -�*- -� C 1 J city OF HUTCHINSON / Tj� STATUS j Q j _ DEPARTMENT: SALARIED - DEPARTMENT HEADS, DIRECTORS . 1. 2. 3. 4. 5. 6. 7. 8. 9. AC 10. 11. December, 1984 (Other salaried listed in recreation and police department schedules) A. DEPARTMENT HEAD RECOMMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 1000 rate. Employees with lesss than 5 years service should be at 950 or lower rate. B. DEPARTMENT HEAD RECOMMENDATI0N FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. See attached sheet IE resent Pay r L Increase layee Nave and Job Title Hired - Dec..1984- History Comments Marlow Priebe, Dir. Engineering 6-67 r9-1-72 19.26 4 -81 2.5% present pay is about 107% in n plan take -home car not considered) Dean O'Borsky, Chief of Police 18.76 4 -81 6% present pay is about 115% in new pay plan Ken Merrill, Finance Director 7 -25 -77 14.72 4-81 10% present pay is about 902 in new pay plan Ralph Neumann, Dir. Maintenance 4 -1 -77 15.00 4 -81 5% present pay is about 101% in new pay plan Bruce Ericson, Dir. Parks /Rec. 10 -23 -78 14.30 4 -81 5% present pay is about 961 in new pay p4an Chuck Nelson, Liquor Store Mgr. 8 -1 -74 11.16 4 -81 10% present pay is about 91% in mansoof new pay plan George Field, Fire Marshal 1-4 -78 12.84 4 -81 6% present pay is about 105% in new pay plan Homer Pittman, Building Official 8 -18 -7¢ present pay is about 107% in 12 -80 promo ed 13.16 4-81 8% new pay plan Hazel Sitz, Personnel /Transit Coo d.9 -25 -75 10.15 4 -81 5% present pay is about 91% in new ,r pay plan Jim Marka, Asst. Bldg. Inspector 11 -13 -84 9.00 present pay is 80% in new pay plan "provisional rate" Gary Plotz, City Administrator 2 -1 -77 18.47 + present pay (incl. car allow) is .86 car allow. 4 -81 5% 98% in new pay plan (Other salaried listed in recreation and police department schedules) A. DEPARTMENT HEAD RECOMMENDATION FOR CORRECTION OF OUT OF LINE RATES PER GUIDELINE: Long term employees (5 years or more) should be no lower than 1000 rate. Employees with lesss than 5 years service should be at 950 or lower rate. B. DEPARTMENT HEAD RECOMMENDATI0N FOR 1985 MERIT INCREASES WITH JUSTIFICATION FOR EACH. See attached sheet IE Marlow Priebe to 19.46 Dean O'Borsky at 115% 18.76 Hazel Sitz to 11.38 Gary Plotz to 20.14 Ken Merrill to 16.69 Ralph Neumann to 15.15 George Field to 12.97 Bruce Ericson to 15.15 Chuck Nelson to 12.28 Homer Pittman 106% 13.96 James Marka to 9.49 108% 204 hour increase 18 year employee at 115% top of range 13 year employee 102% 1.12 hour increase 9 year employee 102% .814 hour increase, 8 year employee then car allowance dropped 102% 1.97 hour increase 7� year employee 102% .15¢hour increase 73� year employee 106% .20¢hour increase 7 year employee 102% .854 hour increase 6 year employee 100% 1.124 hour increase 4-11 yrs as manager at 107% no change 41k yrs as chief offic. 85% .49 hour increase probationary range EXPLANATION AND SUMMARY 0 4 individuals - out of line rates (Ken, Hazel, Chuck, Jim) 2 individuals - no change because of position in matrix (Dean, Homer) 3 individuals - 1% merit increase (Marlow, Ralph, George) 1 individual - temporary adjustment to 102% - probably any replacement at lower rate (Bruce) 1 individual - drop car allowance payment of $150 /mo, then adjust to 102 %, comparable to others at 102% of range (Gary) JUSTIFICATION Aside from properly establishing employees in their proper pay grade /midpoint, merit considerations were held to a minimum because of costs associated with the comparable worth implementation. 0 (612) 587.5151 HUTIN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST - HUTCHlNSON, MINN. 55350 MEMO DATE: January 17th, 1985 TOt Mayor and City Council FROM: Director of Engineering RE: Assessment Roll No. 202 The above - referenced assessment roll has been completed for the following projects: 85 -01 -27 - Campbell Lane 85 -01 -28 - Carolina Ave. 85 -01 -29 - Waller Drive 85 -01 -30 - Sibley Ave. & . 85 -01 -31 - Bradford St. based on the bids received for so - Clark's 2nd Addition - Helland's 5th 8 6th Additions - Waller's Subdivision & Waller's 2nd Tyler St. - 4th Add. to Lakwood Terrace - Orchard Park lot Add. td projects on January 7, 1985. I recommend the assessment hearing for these improvements be held on February 26, 1985, as per the attached resolutions. MVP /pv X21 6, Marlow V. Priebe Director of Engineering g inJ RESOLUTION N0. 7968 RESOLUTION DECLARING COST TO BE ASSESS ® AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL N0. 202 WHEREAS, cost has been determined for the improvement of Campbell Lane in Clark's 2nd Addition, Carolina Avenue in Holland's 5th i 6th Additions, Waller Drive in Waller's Subdivision 8 Waller's 2nd Subdivision, Sibley Avenue and Tyler Street in Fourth Addition to Lakewood Terrace and Bradford Street in Orchard Park let Addition, by the construction of Sanitary Sewer, Watermain, Storm Sewer, Lift Station, Grading, Gravel Sub -base and Appurtenanoes, and the bid price for such improvement is $255,066.95, and the expenses incurred or to be incurred in the making of such improvement amount to #311,177.12, so that the total cost of the improvement will be =56010.17. HOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $55,145.84, and the portion of the cost to be assessed against benefited property owners is declared to be $256,031.28. 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 22nd day of January, 1985. Mayor City Clerk RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7969 ASSESSMENT ROLL NO. 202 WHEREAS, by a resolution passed by the Council on the 22nd day of January, 1985, the City Clerk was directed to prepare a proposed assessment of the cost of improving Campbell Lane in Clark's 2nd Addition, Carolina Avenue in Holland's 5th 6 6th Additions, Waller Drive in Waller's Subdivision 8 Waller's 2nd Subdivision, Sibley Avenue and Tyler Street in Fourth Addition to Lakewood Terrace and Bradford Street in Orchard Park lot Addition, by the construction of Sanitary Sewer, Watermain, Store Sewer, Lift Station, Grading, Gravel Sub -base and Appurtenances. AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 26th jjX of February, 19859in the Council Chambers at City Hall at 8:00 P.K. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 22nd day of January, 1985. Mayor City Clerk 0 REGULAR COUNCIL MEETING January 22, 1985 .ATER & SEWER FUND 1984 expenses Coast to Coast supplies $ 20.53 1st Bank of Mn. supplies 1.10 HAVTI work study students 54.94 Junekr Sanitation december chgs. 21,269.25 Logis computer chgs 443.12 Mn. Valley Testing Lab water testing 138.00 RCM professional services 1,111.97 $- 1985expenses *U.S. Postmaster mailing jan. water bills 114.40 *So. Central Operators Fund 2 registration fees 20.00 *State Treasurer social security 407.03 *State Treasurer pera 245.37 Wm. Harsha double payment refund 86.95 John Henry Foster Mn. Inc. repairs 46.60 Mn. Sec. of CSWPCA registration fees 30.00 Blue Cross Blue Shield jan. medical insurance 1107.37 Commissioner of Revenue dec. sales tax 713.91 Canada Life Insurance jan. dental insurance 151.12 Electric Motor Co. motor repairs 115.26 reman's Fund Schools Inc. jan. LTD ins. 44.64 oor Care Supply supplies 56.30 gis computer charges 226.44 Mn. Mutual Life Ins. jan. life insurance 44.33 Mn. Valley Testing Lab. testing 56.50 Munitech Inca repairs 15.00 United Bldg. Center double payment refund 4.83 U. of Mn. registration fee 23.00 Van Waters & Rogers chemicals 955.48 4,464.53 CENTRAL GARAGE FUND 1984 expenses Coast to Coast supplies $ .95 1st Bank of Mn. supplies 13.30 HAVTI work study students 175.87 $ 190.12 1985 expenses *State Treasurer social security 67.21 -6tate Treasurer pera 40.51 stom Products parts 5.00 MPI Dist. parts 741.01 Blue Cross Blue Shield jan. medical ins. 174.60 Canada Life Ins. Co. jan, dental ins. 23.79 Firemans Fund Schools Ins. jan. LTD ins. 6.18 / /,Q 0 -2- 4im's Auto Salvage parts 5.00 Mutual Life Ins. jan. life ins. 6.20 oad Machinery Supplies parts 62.30 Thomas Patco Company parts 192.26 Town $ Country Tire repairs 13.50 1,337.56 GENERAL FUND 1984 exDenses Farid Currimbhoy refund of fees $ 35.00 James Weckman gas pumped for Dec.at airport 10.67 McIntyree Productions supplies 14.18 Road Rescue Inc. supplies 20.48 Stewart Sandwiches arena supplies 87.40 Amoco Oil Company gasoline 300.35 Ag Systems Inc. refund of deposit 6000.00 Big Bear supplies 10.92 Brinkman STudios supplies 22.25 Chapin Pub. Co. bid publications 219.24 Coast to Coast supplies 84.83 Carneys craft classes instructor fees 12.50 HAVTI work study students 697.61 4 ger Jewelry supplies 17.40 . nrys Candy Co. supplies for arena 739.29 Hutch Drug supplies 19.12 Hutch Fire Dept. refund for postage not used 36.64 Hutch Leader adult open hockey ads 21.40 Hutch Medical Center physical 100.00 Hutch Wholesale supplies 23.95 Ind. School Dist. 423 lifeguard ,bldg.supervisor,custodian 284.55 Johnson Super Value arena supplies 52.70 Logis computer charges 2835.86 Mankato Mobile Radio supplies 13.00 Midland Lines % freight $ bus 1148.03 Quades postage 4.35 Rockite Silo supplies 213.64 Standard Printing envelopes 159.55 $ 13,184.91 1985 expenses *Mn.State Treasurer off road vehicle reg. fees 162.00 *State Treasurer additional bldg. surcharges 5.84 ames Schaefer first half january 962.50 ecified Mechanical Systems * arena system 1800.00 Mn. State Treasurer off road vehicle reg. fees 162.00 *Mn. State Treasurer snowmobile reg. fees 174.00 *State Treasurer social security 2642.83 *State Treasurer pera 3456.01 *ASTM book 9.50 -3- Eugene Baasen prescription glasses es G. Marka ICBO seminar ham $ Ann Payne fu skating instructors omation Supply Co. parts $ supplies Bernies Electric hook up heater B $ F Investments Feb.library rental John Bernhagen Jan. compensation C.R. Cable TV Jan. basic service CMFRA 1985 dues CityEng. Assn of Mn. 1985 dues Document Center manuals The Economics Press Inc. subscription Fire Chief 2 yr. subscription Int "l Soc. of Fire Ser.Inst. 1985 dues Mid Continent Theatre Co. Jan. rent motor vehicle Midcontinent Theatre Co. 100 tickets Mn-State Fire Dept.Assn. 1985 dues Mn. State Fire Chief Assn. 1985 dues N.W. Bell Telephone lease line phone Pioneerland Lib. System 1st qtr payment 5t. Paul Civic Center tickets U.S. Identification Manuel subscription Allied Plastics of Mpls. supplies Blue Cross Blue Shield jan. med. insurance Chapin Pub. Co. bids Central Com. Inc. repairs Coast to Coast supplies tuber of Commerce 1985 dues amber of Commerce jan. office rental Co. Treasurer dl fees Canada Life ins. Co. Jan.dental ins. Div. of Boiler Inspection special license Dept. of Public Safety CJDN connect charges ERickson F, Templin snow removal Firemans Fund Schools Inc. jan.ltd ins. Floor Care Supply cleaning supplies Pamida supplies George Field seminar Govt. Training reg. fees Guardian Pest Control pest spray Hager Jewelry supplies Hutch Drug film Hutch Iron 8 Metal pipe Hutch Fire &Safety repairs Orlin Henke jan. intown mileage Warehouse grocery supplies ICMA Retirement Corp. contribution Ideal Shoe Shop repair kit Ink Spots Inc. supplies Jahnkes Red Owl supplies Jerabek Machine Shop sawing & iron jh1h& P Supply repairs gue of Mn. Cities 2 handbooks ogis computer charges Mn. Mutual Life Ins. Co. jan. life ins. Miller Davis supplies Mn. Chief of Police 1985 dues 44.30 41.97 180.00 113.52 114.00 1000.00 1000.00 6.45 20.00 15.00 27.50 13.61 21.00 40.00 325.00 250.00 90.00 75.00 326.50 12,145.00 201.00 41.00 805.00 11,767.39 22.44 218.39 10.68 40.00 125.00 99.00 1628.80 6.00 40.00 984.00 559.33 67.36 24.94 96.41 35.00 33.25 3.95 3.99 1.50 39.40 30.00 5.52 125.60 24.50 166.00 1.37 2.98 14.83 60.00 4715.87 461.81 80.95 30.00 r n ' -4- Motorola Inc. Mn. Mun. Finance Assn. Warvey Coffee Inc. mer Pittman Gary Plotz RAnnow Electric Standard Printing James Schaefer U. of Mn. U. of Mn. Xerox U.S. Postmaster 3 months service 733.50 1985 dues 10.00 coffee 84.80 seminar 88.91 car allowance $ out of town mileage 189.76 electrical services 32.80 printing 36.60 last half January 962.50 registration fees 92.00 registration fees 65.00 contract payments 270.92 postage for meter 1430.00 BOND FUNDS FEDERAL REVENUE SHARI14G Fed. Rev. Sharing Advisory Service handbook HOSPITAL BONDS OF 1968 1st Bank of St. Paul principal,interest,service fee SO TAX INCREMENT DEBT SERVICE 1st Bank of Mpls. principal,interest,service fee 1981 FIRE HALL DEBT SERVICE 1st National Bank of Chicago BONDS OF 1975 lst Bank of Minneapolis BONDS OF 1978 1st Bznk of Minneapolis BONDS OF 1981 1st Nat'l bank of Chicago 1981 PARKING IMPROVEMENT BONDS principal,interest,service fee interest,paying fee interest,paying fee principal,interest,service fee J.W. Hanson Construction est. #2 Citizens Bank interest 1st NationalBank interest Bennie Carlson contract payment BONDS OF 1983 Norwest Bank of Mpls. Ak4PARKING IMPROVEMENT BONDS Nat'l bank of Chicago principal,service fee,interest payment fees 50,893.58 100.50 120,055.45 49,231.75 58,826.25 4210.00 17,705.25 177,716.10 2081.72 175.00 175.00 669.30 110,658.78 50.25 -5- ICIPAL LIOUOR STORE FUND State Treasurer social security 258.06 State Treasurer pera 155.56 City of Hutchinson payroll 4685.81 Ed Phillips & Sons wine $ liquor 4823.38 TWin City Wine Co. wine & liquor 2079.19 Quality Wine & Spirits wine & liquor 2603.85 Griggs Cooper $ Co. wine $ liquor 2967.13 Quality Wine & Spirits wine $ liquor 1435.42 Griggs Cooper &Co. wine & liquor 2525.40 Ed Phillips $ Sons wine $ liquor 3136.94 Twin CityWine Co. wine $ liquor 3985.50 Johnson Bros. Wholesale wine 16.60 Hutch Leader holiday advertising 214.00 Junker Sanitation dec. service 97.50 City of Hutchinson dec. service 47.17 Hutch Utilities electric $ gas 671.90 $ 26,103.41 • 0 0 NAME EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION DATE Jan 21, 1985 ADDRESS Therese Hlavka 825 Lewis Ave, Hutchinson JOB TITLE Receptionist /Cashier (job- share) SUPERVISED BY Ken Merrill EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE Grade IV COMMENTS Replacing Lynn White who has resigned THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. DEPARTMENT HEAD PERSONNEL OORDINATOR CITY DMINISTRATOR .` I i+ iJ"•.J 1 ti - e`er ►...�! J_': ��y� :s � . January 16, 1985 The Honorable James DeMeyer Mayor of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 RE: HERITAGE SQUARE Hutchinson MHFA #85 -003 Dear Mayor DeMeyer: V V � /161na`81g o JAN 1985 FOR YOUR INFORMATION We are pleased to inform you that the Minnesota Housing Finance Agency (Agency) has selected the referenced proposal for mortgage processing under the Agency's Family Graduated Payment Program. The proposed development contains a total of 24 units and is to be located at the NE corner of Merrill Street and South Grade Rd. The developer is G.H. & S., Glencoe. Cooperation is encouraged among city staff, Agency staff, and the development team. We would appreciate your informing the appropriate city departments and officials of this and all future notifications regarding this development. The Agency looks forward to working with your city in providing affordable housing opportunities within your community. If you have any questions, please contact Marcia Kolb at (612) 296 -3028. S i nceregy, me XDirec ecutor JJS :MKmoJ ----/ Vcc: Gary D. Plotz, City Administrator L] and did not plan to arrest him. Harold Brown, who said he had been robbed before, told reporters he regretted the incident, but added, "I didn't have any choice." "He is not under arrest at this time, tective Michael Shull said. "He is considered to the victim of a her,, Detrick Wallace, 18, was fa 11 ounded. The other you , :horn. Brown said had wield a knife, was taken into police cus v on Friday. The yo K.C. Cathey, 18, was charged late Monda •ith attem robbery. Brown, who was questioned by police for rs afterhis surrender Mon- day, stood beside Royce at of police- station news con- ference. Royce said Bro d dela' his surrender because of "a great deal of con s w e or safety a as notoriety." Royce said Brown had f d reprisal from friends the shooting vic- tim and from of r members of the Nest Side community. Royce said later Brown's house had been ransacke nice the shooting d that the gun had been stolen, along with a radi�oand other ' ms. Minnesota Senate votes to -oust PERA board ST. PAUL (AP) — The Minnesota Senate voted unanimously Monday to oust the n- member board of the Public Employees Retirement Association and replace it temporarily with an ap- pointed board. The PERA reorganization bill, approved 64-0, now goes to the House, where a committee on Monday began its own review of the administration of Minnesota's largest public employees pension fund. Sen. Donald Moe, sponsor of the bill and author of a report that alleges corruption and abuses by PERA officials, convinced his colleagues that the PERA situation was urgent and required swift legislative action. The bill is the first to gain approval in either house in the two-week -old 1985 session. Moe's report, approved unanimously last week by the Senate Governmental Operations Committee, which he chairs, accuses union executive John Allers of exercising control over a majority of the PERA board members, 11 of whom currently are elected. Allers, the suspended interim director of PERA, gained control of the board through the improper use of confidential PERA membership lists, the report alleges. company plans plant in state HALL (AP) — A Denmark wind energy syste company plans to loc a one of its plants in Hallock in treme nor- thwestern Min ota, the company has said. a plant would create up to 135 jo when it begins full ope ions, according to Anternegy, a rotor de and wind tur ' e manufacturer. The company has sent a le r of intent Minnesota officials, who have been working to at t new ' ustry to the region. "In the letter of intent, the number f ' s were estimated at 135 after the company begins to o three shifts," said Dan Juhl, president of Lake-state tems c., based in Kennedy, Minn. Lakestate sells and ' talls wind ergy systems and has a manufacturing pl in Hallock. a to of about 1,400 people. Juhl said the ernegy decision to res h a possible move to Hallock be last spring after he visited De ark and met with company cutives and engineers. The Ha k City Council pass resolution in June endorsing a $125.000 g t application to Minnesota Department of Energy and Econo 'c Develop- nt to help finance such a business. F r-1 L ao ITE • po. • co • Ru E swMEx DIET 1 CC1UN L- send K elsdr m on. 1 ho+ of pud r# ?9e d D errecef d r r rig [ 0 Nrrwr NEW ULM JOURNAL January 22, 1985 • ADMINISTRATIVE .UPDATE JANUARY 8, 1985 CITY OF HUTCHINSON ISSUE NO. 6 STATUS OF FRANK FAY PROPOSAL Frank Fay has hired an architect to draw up plans for (1) renovation of approximately 7,750 square feet of basement area for retail or office development; (2) renovation of 8,000 feet of the first floor of the building to commercial and; (3) reconstruction of the second and third floor of the building for a total of 17 -19 rental housing units. Four of the living units would be for low income. Frank has employed bond counsel to draw up three resolutions: 1. Resolution to hold a public hearing for $600,000 of industrial revenue bonds 2. Resolution to hold a public hearing for $600,000 housing revenue bonds 3. Resolution to amend the tax increment finance plan to write -down eligible re- is development cost (land, utilities, etc.) Currently Frank Fay is considering making a request to lease some municipal parking spaces on a monthly basis, in lieu of indoor parking at the old fire station. Inasmuch as the public hearing resolutions have not been drawn up, and Frank needs to meet again with the Community Development Corporation, these items have not been placed on the agenda. NEW DELUXE MOTEL FOR HUTCHINSON BEING PROPOSED Larry Bethke is considering building and owning a 53 unit deluxe motel and restaurant on Highway 7 West. He currently has an option on the Bonniwell property. To make the project financially feasible, Larry may be requesting Council consideration of $1.2 - 1.3 million of industrial revenue bonds /notes. Larry has made a preliminary presentation to the Community Development Corporation. TENTATIVE DATE FOR CITY COUNCIL /UTILITIES COMMISSION APPRECIATION GATHERING Thursday, January 24, 1985 between 11:30 - 1:30 is a tentative time for an appreciation gathering over lunch at the Utilities Commission building. Alex would like an indication fro the Council if all or some members could attend. -OVER- 4 LEAVE OF ABSENCE REQUEST BY PARKS AND RECREATION DIRECTOR Bruce Ericson has requested a leave of absence made available under the Personnel Policy manual. The leave requested would be from February 27, 1985 to May 27, 1985. Considering his valuable participation in the parks and recreation program over the past six years and the positive community perception of the parks and recreation programs, it would be appropriate to give favorable consideration of this request. Attached is a let- ter of request that provides further detail. Under Bruce's proposal, the acting director of the Parks and Recreation Program would be John McRaith; however, a decision of whether or not to advertise for the position could be made in May. /ms Attachment rl • r January 8, 1985 (612) 587 -5151 lTY OF HUTCHINSON VASHING TON A VENUE WEST :HINSON, MINN. 55350 City of Hutchinson Gary Plotz, City Administrator 37 Washington Ave. W Hutchinson, MN 55350 Dear Gary: The Parks and Recreation Department has experienced considerable growth over the past six years both in facilities and programs. I feel many goals have been reached and much has been accomplished and the future will continue to add recreational opportunities for the community. This is an exciting time for the department with the construction=of the new recreational facility on the horizon which will make a tremendous, positive impact on the community. I have enjoyed working with you and have been able to gain valuable experience and also grow as an individual during the past few years. In • considering my experiences in Hutchinson, and looking at the future, it has been very difficult to make the decision that follows. I have been offered a position with a company in the private sector, which I feel is a tremendous opportunity for both myself and my family. I have decided to pursue this venture and would like to make the following request. Under Section 14 of the personnel manual, I am requesting a 90 day leave of absence without pay beginning February 27, 1985 and ending May 27, 1985. My final day in the office will be February 1, 1985 and accrued vacation time will extend until February 27th. I will contact you two weeks prior to that date as required by policy to discuss my situation at that time. I do not want to create any misunderstanding as to the pur- pose of my leave. I have checked into this company thoroughly and have been very impressed with my findings, however, some opportunities can be misleading. I feel I have made some valuable contributions to the com- munity and hope this will be considered in your decision. I have many thoughts regarding organizational procedures, lines of communication, etc., which could be of value during this period pertaining to the current staff, which I feel is a very talented and dedicated group of individuals. It is with great difficulty and respect that I submit this for your consideration and wish the very best to you and Hutchinson for the future. • Sincerely, Bruce Ericson Parks & Recreation Director