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cp03-12-85 cHUTCH INSON CITY CALENDAR WEEK OF March ,1, 0 TO March 16 1985 WEDNESDAY -13- 10:00 - 11:00 A.M. - Meeting of Directors at City Hall 5:00 - 7:00 P.M. - City Council Special Meeting at Fire Statior Conference Room SUNDAY -10- THURSDAY -14- MONDAY -11- FRIDAY -15- TULVDAY -12- 7:30 P.M. - City Counc�l Meeting at City Hall SATURDAY -16- VACATION: MARLOW PRIEBE - Back in Office April 1 1000. HAZEL SITZ - March 11 - 22 (Hawaii Bound) i� t AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 129 1985 1. Call to Order - 7:30 P.M. 2. Invocation - Silent Prayer 3. Consideration of Minutes - Special Meetings of February 25, 1985 and February 28, 195, Regular Meeting of February 26, 1985 and Bid Opening of March 1, 1985 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - February 1985 2. Library Board Minutes dated,February 11 and 26, 1985 3. Nursing Home Board Minutes dated January 249 1985 4. Park and Recreation Board Minutes dated January 2 and 30, 1985 5. Tree Board Minutes dated January 23, 1985 (b) Consideration of Application for Snow Removal Permits 1. Leon Madson 2. Richard Sturges Action - Order report and minutes to be filed and issue permits 5. Public Hearing - 8 :00 P.M. (a) Consideration of Issuing Industrial Development Revenue Bond to Larry and Sherry Bethke Action - Motion to close hearing - Motion to reject - Motion to approve and adopt Resolution No. 8003 (b) Consideration of Issuing Industrial Development Revenue Bond to Michael and LoAnn Wilhelmson Action - Motion to close hearing - Motion to reject - Motion to approve and adopt Resolution No. 8004 6. Communications, Requests and Petitions (a) Consideration of Request by Chamber of Commerce to Use Library Square for Various Activities Action - Motion to approve - Motion to reject 1 COUNCIL AGENDA MARCH 12, 1985 is 7. Resolutions and Ordinances (a) Resolution No. 8000 - Resolution Adopting Assessment, Assessment Roll No. 202 Action - Motion to reject - Motion to waive reading and adopt (b) Ordinance No. 5/85 - Ordinance Amending Section 4.25 of the Subdi- vision Ordinance No. 466 of the City of Hutchinson, Entitled Final Plat Procedure Action - Motion to reject - Motion to waive first reading and set second reading for March 26, 1985 8. Unfinished Business (a) Consideration of Awarding Bid for House At 613 Second Avenue SE (DEFERRED MARCH 1, 1985) Action - Motion to reject - Motion to award bid 9. New Business (a) Consideration of Engineer's Report and Setting Hearing On 40 Improvement Project No. 85 -01 -37 Action- Motion to reject - Motion to approve engineering report and set hearing March 26, 1985 at 8 :00 P.M. - Motion to waive reading and adopt Resolutions No. 8001 and No. 8002 (b) Consideration of Refunding Interest Paid On Special Assessment Action - (c) Consideration of Establishing Date for Local Board of Review Meeting Action - Motion to reject - Motion to approve date of May 16, 1985 at 10 :00 A.M. (d) Consideration of Appointing City Administrator As Primary Contact Person for Wastewater Treatment Plant Project Action - Motion to reject - Motion to approve appointment and waive reading and adopt Resolution No. 8005 10. Miscellaneous (a) Communications from City Administrator 0 COUNCIL AGENDA MARCH 129 1985 11. Claimsp Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment 0 1J 3 • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, FEBRUARY 259 1985 The special meeting of the City Council was calle d Mayor Stearns. Present were: Alderman Mike Carls, Alderman Marlin Torgerson, Alder-man Pat Mikulecky, Stearns. Also present: City Administrator Gary D. Operator Randy De Vries. to order at 5:30 P.M. by Alderman John Mlinar, and Mayor Robert H. Plotz and Treatment Plant The Council members reviewed the two wastewater treatment plant proposals presented at the February 12, 1985 Council meeting. It was determined that the project costs were close, but the most important difference between the two was the governmental liaison on staff with Consulting Engineers Divi- sion. The Council members were in agreement that the number one priority was for the city to receive funding during 1985. Operator De Vries stated his preference to have fine screens included in the planVdesign. He felt this was one area that should not be eliminated from the plant for the sake of cutting costs on the project. He also expressed his choice to stay with RCM inasmuch as he had good rapport with them, and the company had a good track record from previous experience. Alderman Carls reported he had received a telephone call from Al gamrath re- garding distribution of cheese in Hutchinson. The distribution site has been changed from the Legion to the Elks Lodge. Mr. Kamrath requested that a police officer be present to maintain order, starting with the March dis- tribution date. City Administrator Plotz stated he would contact the Police Department regarding the request. Alderman Torgerson commented on a recent variance seminar he had attended. He felt it was very beneficial. He also stated he had received a telephone call from a representative of the local motels concerning the upcoming public hearings on issuing industrial revenue bonds. The City Council brief ly discussed the issuance of industrial revenue bonds and the need for a policy guideline. There being no further business, the meeting adjourned at 7:30 P.M. 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, FEBRUARY 28, 1985 9 The special meeting was called to order at 6:00 P.M. by Mayor Stearns. The fol- lowing were present: Mayor Robert H. Stearns, Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson. Absent: Alderman Pat Mikulecky. Also present: Gary D. Plotz, Kenneth B. Merrill, Chuck Nelson, Dean O'Borsky, Orlin Henke, George Field, Homer Pittman, Doug Meier, Hazel Sitz, and John McRaith. The City Council proceeded to hear the "highlights" from the following written reports: Finance Report - Kenneth B. Merrill Liquor Store Report - Chuck Nelson Police Chief Report - Dean O'Borsky Fire Chief Report - Orlin "Butch" Henke Fire Inspector's Report - George Field Building Official's Report - Homer Pittman Asst. Director of Maintenance Operations Report - Doug Meier Personnel /Transit Report - Hazel Sitz Parks, Recreation, and Forestry Report - John McRaith Summary and Setting Priorities — Gary D. Plotz • Subsequent to the verbal presentation of the reports, City Administrator Gary D. Plotz summarized the 1984 accomplishments and reviewed a listing of 40 -50 oppor- tunities (objectives) submitted in his report for Council review. An opportunity of strengthening the City Administrator's role to City Manager was discussed. The Council members agreed to submit a list of the top 20 priorities for 1985, and the City Administrator would tally the results within the next few days. A special meeting of the City Council was established for Wednesday, March 13, 1985 at 5:00 P.M. in the Fire Station Conference Room to review the tally of ob- jectives and set priorities. The meeting adjourned at 10:40 P.M. 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 26, 1985 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol- lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder- man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz and City At- torney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Manley Swarthout. 3. MINUTES The minutes of the regular meeting of February 12, 1985 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. FINANCIAL REPORT - JANUARY 1985 2. LIBRARY BOARD MINUTES DATED JANUARY 23 AND 25, 1985 3. NURSING HOMWE BOARD MINUTES DATED JANUARY 24, 1985 4. PLANNING COMMISSION MINUTES DATED JANUARY 15, 1985 Mayor Stearns ordered the report and minutes to be filed. 5. PUBLIC HEARING - 8 :00 P.M. (a) F & T JOINT VENTURE (FRANK FAY HOTEL PROJECT) 1. INDUSTRIAL REVENUE BOND 2. TAX INCREMENT FINANCING The public hearing was called to order at 8 :00 P.M. It was the recommendation of the City Administrator and Finance Consultant Bill Fahey to continue the public hearing to March 26, 1985. The motion was made by Alderman Carls to continue the hearing until March 26, 1985. Alderman Mlinar seconded the motion, and it unani- mously carried. • (b) ASSESSMENT ROLL NO. 202 - PROJECTS NO. 85- 01 -27, 85- 01 -28, 85- 01 -299 85- 01 -30, AND 85 -01 -31 1 Ct � COUNCIL MINUTES FEBRUARY 26, 1985 The public hearing was called to order at 8 :16 P.M. Following a brief discussion, Alderman Mlinar moved to close the hearing at 8 :17 P.M. The motion was seconded by Alderman Mikulecky and car- ried unanimously. It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to approve Assessment Roll No. 202. Motion unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF HEATING SYSTEM PROBLEM IN FIRE STATION Brad Emans and John Madson represented the fire department to ex- plain the fire station's existing heating system problem. Follow- ing discussion, Alderman Mlinar moved to direct the City Adminis- trator to meet with the architect, engineer of the project, and fire department representatives to work out the problem. Motion seconded by Alderman Carls and carried unanimously. (b) PRESENTATION BY KORNGIEBEL ARCHITECTS ON FINAL SPECIFICATIONS FOR RECREATION FACILITY Following a report by Barry Anderson and presentation of drawings by Korngiebel Architects, the motion was made by Alderman Mlinar to approve the specifications for the recreation facility and to ad- vertise for bids on April 4, 1985 at 2 :00 P.M. Alderman Torgerson seconded the motion, and it unanimously carried. Alderman Mikulecky moved that the City of Hutchinson waive the building permit fee on the recreation facility project. The motion was seconded by Alderman Carls and carried unanimously. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7997 - RESOLUTION FOR PURCHASE It was moved by Alderman Mlinar to waive reading and adopt Resolu- tion No. 7997. Alderman Torgerson seconded the motion and carried unanimously. (b) ORDINANCE NO. 3/85 - ORDINANCE AUTHORIZING SALE OF MUNICIPALLY OWNED REAL PROPERTY LEGALLY DESCRIBED AS: LOT 12, BLOCK 3, SELCHOW- JORGENSON SUBDIVISION OF THE CITY OF HUTCHINSON The motion was made by Alderman Torgerson, seconded by Alderman Carls, to waive the second reading and adopt Ordinance No. 711. Motion unanimously carried. (c) ORDINANCE N0. 4/85 - AN ORDINANCE PROVIDING FOR SEWER RATE ADJUSTMENTS E 0 0 0 COUNCIL MINUTES FEBRUARY 26, 1985 Alderman Carls moved to waive second reading and adopt Ordinance No. 712. The motion_ was seconded by Alderman Torgerson and carried unanimously. (d) RESOLUTION NO. 7998 - RESOLUTION REQUESTING AUTHORIZATION FROM MINNESOTA DEPARTMENT OF TRANSPORTATION TO INSTALL TEMPORARY TRAFFIC SIGNAL LIGHT AT INTERSECTION OF HIGHWAY 7 WEST AND SCHOOL ROAD AND COMPLETE A TURNING MOVEMENT STUDY It was moved by Alderman Mikulecky, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7998. Motion unanimously carried. (e) RESOLUTION NO. 7999 - RESOLUTION REQUESTING REDUCTION OF SPEED LIMIT IN THE CITY OF HUTCHINSON The motion was made by Alderman Carls, seconded by Alderman Miku- lecky, to waive reading and adopt Resolution No. 7999. The motion carried unanimously. Alderman Mikulecky moved to amend the motion to reduce the speed limit to a maximum of 40 miles per hour. Alderman Torgerson sec - onded the motion, and the amendment unanimously carried. RECESS: The City Council adjourned for a five minute recess at 8:50 P.M. and reconvened at 8 :55 P.M. 8. UNFINISHED BUSINESS (a) DISCUSSION ON PREPARING SPECIFICATIONS FOR NEW SEWAGE TREATMENT FACILITY (DEFERRED FEBRUARY 129 1985) Following brief presentations by Rieke, Carroll, Mueller and Con- sulting Engineers Division /Donohue, the motion was made by Alder- man Mlinar to authorize Consulting Engineers Division to proceed with preparing specifications for Phase II of the sewage treatment plant. Alderman Mikulecky seconded the motion, and it unanimously carried. Alderman Mlinar moved that the City Administrator proceed with the necessary steps for land acquisition for the sewage treatment fa- cility. Motion seconded by Alderman Torgerson and unanimously car- ried. (b) CONSIDERATION OF TAKE HOME VEHICLES IN POLICE DEPARTMENT (REQUESTED BY ALDERMEN CARLS, TORGERSON AND MLINAR) (DEFERRED FEBRUARY 12, 1985) Following lengthy discussion, the recommendation was made that a police vehicle use agreement be put into writing. No action was taken. 3 COUNCIL MINUTES FEBRUARY 269 1985 (c) CLARIFICATION OF STATUS OF CITY ADMINISTRATOR'S CAR ALLOWANCE (REQUESTED BY ALDERMEN CARLS, TORGERSON, AND MLINAR) (DEFERRED FEBRUARY 12, 1985) After considerable discussion, it was moved by Alderman Mikulecky that the City Administrator be reimbursed according to the City Charter at 20.5 cents per mile for city use of his personal ve- hicle on a monthly appropriation. Alderman Torgerson seconded the motion, and it carried unanimously. Alderman Torgerson made the motion to delete the $150 car allowance for the City Administrator from Resolution No. 7949 and to estab- lish his salary at 102 percent on the pay plan, including a merit increase of two percent. The motion was seconded by Alderman Mikulecky and unanimously carried. (d) CLARIFICATION OF MERIT PAY INCREASE FOR EMPLOYEES NOT LISTED IN PREVIOUS MEMORANDUM (REQUESTED BY ALDERMEN CARLS, TORGERSON AND MLINAR) (DEFERRED FEBRUARY 12, 1985) Following discussion, it was decided that clarification was needed to determine the City Administrator's merit increase by the Council and a better procedure for future handling of the pay plan. No ac- tion was taken. (e) CONSIDERATION OF AERIAL PHOTOGRAPHY BY MARKHURD CORP. Following a report on the proposed Markhurd Corp. contract, it was moved by Alderman Mlinar to award the bid for aerial photography to Markhurd Corp. The motion was seconded by Alderman Carls and car- ried unanimously. (f) CONSIDERATION OF AWARDING BIDS FOR LETTINGS NO. 10 2, 3 AND 5 (DEFERRED DECEMBER 10 AND 21, 1984) After discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Carls, to approve and award the bids and to waive readings and adopt Resolutions No. 7992, No. 7993, No. 7994, No. 7995 and No. 7996. Motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS It was moved by Alderman Carls to authorize discontinuation of service as of March 4 at noon except where arrangements had been . made in individual cases. Alderman Mlinar seconded the motion, and it carried unanimously. m COUNCIL MINUTES 40 FEBRUARY 26, 1985 (b) CONSIDERATION OF PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON LETTING NO. 9, PROJECT NO. 85 -01 -36 Following discussion, Alderman Torgerson moved to approve the plans and specifications for Letting No. 99 Project No. 85- 01 -36, and to advertise for bids on March 28, 1985 at 2 :00 P.M. and to waive reading and adopt Resolution No. 7989. The motion was seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON LETTING NO. 79 PROJECT NO. 85 -01 -24 After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve the plans and specifications for Let- ting No. 79 Project No. 85- 01 -24, advertise for bids on March 28, 1985 at 2 :00 P.M., and to waive reading and adopt Resolution No. 7990. Motion carried unanimously. (d) CONSIDERATION OF REZONING REQUEST (C -2) SUBMITTED BY ROBERT HORNICK WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Torgerson moved to reject the rezoning request as recom- mended by Planning Commission. The motion was seconded by Alderman Mlinar and unanimously carried. (e) CONSIDERATION OF REZONING REQUEST (IC -1) SUBMITTED BY ROBERT HORNICK WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Torgerson to reject the rezoning request based on the Planning Commission's recommendation. Alder- man Mikulecky seconded the motion, and it carried unanimously. (f) CONSIDERATION OF VARIANCE AS REQUESTED BY ROBERT MCGEE WITH FAVOR- ABLE RECOMMENDATION OF PLANNING COMMISSION It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to approve the variance and to waive reading and adopt Resolution No. 7988. Motion unanimously carried. (g) CONSIDERATION OF CONDITIONAL USE PERMIT AS REQUESTED BY FARID CURRIMBHOY (MONTESSORI SCHOOL /DAY CARE CENTER) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Mlinar moved to approve the conditional use permit and to waive reading and adopt Resolution No. 7987. The motion was sec- onded by Alderman Carls and unanimously carried. i (h) CONSIDERATION OF AMENDMENT TO SUBDIVISION ORDINANCE N0. 466, SECTION 4.25 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 5 COUNCIL MINUTES FEBRUARY 26, 1985 Following discussion, the motion was made by Alderman Mlinar to ap- prove the subdivision ordinance amendment. Alderman Torgerson sec- onded the motion, and it carried unanimously. (i) CONSIDERATION OF PARKING LOT SURFACING AND DRAINAGE AT CIVIC ARENA AND NEW RECREATION FACILITY After discussion of the parking lots at the Civic Arena and new recreation facility, the motion was made by Alderman Torgerson to authorize going ahead with the plans and specifications and issue the permit. The motion was seconded by Alderman Carls and carried unanimously. (j) CONSIDERATION OF AMERICAN SOCIETY OF COMPOSERS, AUTHORS, AND PUBLISHERS CONTRACT (REQUESTED BY CITY ATTORNEY) Following a report from the City Attorney regarding copyrighted music being played over the Civic Arena speakers, it was moved by Alderman Torgerson to play non -ASCAP music at the Civic Arena in the future. Alderman Mlinar seconded the motion, and it unani- mously carried. (k) CONSIDERATION OF SETTLEMENT OF PARKING APPEALS (REQUESTED BY CITY ATTORNEY) City Attorney Schaefer explained the procedure to be implemented for settlement of the parking appeals. No action was taken. (1) CONSIDERATION OF COMPENSATION TIME (REQUESTED BY ALDERMAN PAT MIKULECKY) Lengthy discussion was given to the topic of compensation time, how it was accumulated and used by salaried employees. Alderman Miku- lecky moved that all compensation time for salaried employees be recorded and turned in to the City Administrator on a monthly basis. The motion was seconded by Alderman Torgerson and failed, with Alderman Mikulecky voting aye and Aldermen Carls, Mlinar and Torgerson and Mayor Stearns voting nay. (m) CONSIDERATION OF ENGINEER'S REPORT AND SETTING HEARING ON IMPROVEMENT PROJECT NO. 85 -01 -38 Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the engineering report, set the public hearing for March 26, 1985 at 8 :00 P.M., and to waive read- ings and adopt Resolutions No. 7985 and No. 7986. Motion carried unanimously. 0 E • 0 COUNCIL MINUTES FEBRUARY 26, 1985 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reminded the Council members of the lunch- eon to be held on March 1 honoring retiring Utilities Commissioner Herb Filk. Mr. Plotz requested approval for renewal of the M.O.C.A. Auxiliary of the V.F.W. gambling license. Alderman Mlinar moved to approve and issue a gambling license. Alderman Mikulecky seconded the mo- tion, and it carried unanimously. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired about the status of Al Kamrath's request for a police officer to be present during the distribution of Cheese from the Elks Lodge, starting with the March distribution date. It was reported that an officer would be available at no charge. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about a booklet on adopted city policies and requested a copy of the policies for the Thursday night Council meeting. (d) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky suggested that salaried employees prepare a list of areas requiring compensation time and areas where the policy could be changed to reduce over -time. (e) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schaefer reported the parties involved with the air- port drainage ditch problem wished to know the status of the situa- tion. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Mlinar, seconded by Alderman Tor - gerson, to approve the claims and authorize payment from the ap- propriate funds. Motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 12:03 A.M. 7 1] i • MINUTES. BID OPENING FRIDAY, MARCH 1, 1985 The bid opening was called to order by the Assistant City Clerk, Kenneth B. Merrill, at 2 :00 P.M. Mr. Merrill read Publication No. 3371, Invitation for Bids for Sale of Structure At 613 Second Avenue Southeast, City of Hutchin- son. The following bid was opened and read: Quentin Larson/ Douglas Dobratz $320.00 House at 613 Second Ave. SE The bid was referred to City staff for review. There being no further business, the bid opening adjourned at 2 :03 P.M. 1 C� MinnLP %A OMB No. 06074M: Approval Empires DK,Mer 11116 .o+.. C•404 Period in which >..... permru issued PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH u. U.S. CEPARTMS141T or c s •V+IaU O. 1M[ Clmayr O ftsve (Please ow"or Mr 01" In nacre a1 aW1sea) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 0 0 ?5cU 41 9 9999 085 6 11 if 0 2730 CENSUS USE ONLY NONER PITTMAN BLDG Off CITY HALL 37 WASHINGTON AVE WEST NUTCHINSON MN 55350 Has the geographic teverge of thla pewit system changed during this period? (x No [] Yes - Explain in comments 11 me Permits were issued dating this MAIL THIS Bureau of the Ceases lease read theinstructions before period, enter (X) in hex and return fare ❑ 1201 gut Teeth $**at completing form. For further help. COPY TO Jeffersonville Ind. 47132 call collect (301) 763 -7244. Section 1 - NEW RESIDENTIAL HOUSE. PRIVATELY OWNED PUBLICLY OWNED Number valuation of Nlwtar valuation of KEEPING BUILDINGS AND It em ono. MOBILE HOMES construction t r•i constrivcuM rOm,rnmal ld V Builledli np l,) ro iii ���' One - family houses, detached 101 1 1 76,000 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two. family buildings 103 Three- and four - family buildings 1041 1 Five -or- ore family buildings 105 TOTAL (Sum of 101 -I05) 109 1 1 76,000 Mobile homes 1 Section 11 - NEW RESIDENTIAL NON. PRIVATELY OWNED PYEUCLY OWNED Neater valustiMpt dumber valustion of HOUSEKEEPING Rein BUILDINGS d Construction a buction IOnut cermU Wn P Ran, IU (D Ic) to, 1 1 Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section 111 - NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number vafwtion of Number valuation of BUILDINGS Item No. ildi a ns ""sing sells I1ul1,dh ousing unfls construction rorar cants) consbaction r0�ar �lai tat Ib) (c) id) al Amusement and recreational buildings 318 Churches and other religious buildings 317 Industrial bu,ldin s 320 Parking garages toper to general public) 321 Semite stations and repair garages 322 Hosp,tals and other institutional buildings 32 Office. bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational buildings 326 Store's and other mercantile buildinits 327 Other nonresidential buildings 326 Structures other than buildings Saction IV - ADDITIONS AND ALTERATIONS An inatase in the number of housing r_ units (in the housing units column, - ? enter only the number of additional _ v units) 433 0 No change in the number of - housing units 434 $ N E 2 A decrease in the number of housing F units (in the housing units column, E enter only the number of decreased w units) 435 Residential garages and carports - (attached and detached) 436 IAJI other buildings and structures 437 3 10-400 1 -Sign 13 Permits rr.ewaa s.-slw inure vrr ne terse sure �� $137,000 Total Valuation Cl.�s) Secflaa V - CONVERSIONS PRIVATELY OWNED POIU CLY OWNED NIIeIDF 1 Valttalbn of NanMl WlyNlon of Item iroirlgt Nettling units Dutallyt Hottllrlg wile No csnitrttction 0m,, conrel construction om,r eenrel UI 101 iU Id) let ❑) y, Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeepinl buildings to nonresidential and nonhousekeeciml buildings 541 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS One - family buildings attached and detached 645 1 1 Two-family buildings 646 Three- and four - family buildings 641 Five -or -more family buildings 64E All other buildings and structures 649 Saeeion Vll - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF W,000 OR MORE Please provide in the space below, additional information for each Individual permit valued at $500,000 or morn entered in sections I through V. em No. from Description Name and above" 01 Ownership Alan (X) Valuation of caoaection Nummr of housin a NunWr of �_V o1we d me (owl Daniel IAN buildings Is) bl (c) Id) U) (f) lit) a blliroinl -- - - - - - - - - - - - - - - - - - - - - - C] Private - --- - - - - - - - - - - - - - - - - SlUadalnt _______ ______________ __ of-dwit e Kind of building ---- ----- ----------- C] Private -------------------- Sibaddeu _________________ ______ �M1dHe Kind building _______________ __ ______ ❑Private _________________ Site atltlrest ----------------------- J Public Kind of building ------------------- ____ Ptivate Site addns � _ _ _ _ _ L_ Public Mind of building ----------------------- ,_— Private 5 to rddross Public i I Kind Of building 1 1 private I 111 Site adtlress . ... . . .. . .. . . Pohl c I K,nC of cu-Id,na ;Private Site edtlrea _ r' Public Kind of building .... _.____.____________ i iPtivate .___________ ________ Sion adders ". Public Kira of building Private Site audress Public Cammen!s Name of person to contact relatding this toport Telephone Homer Pittman Area code Number Eatenslan Title Building Official 612 587 -5151 210 ROHM c- la•le-aal 0 J P February 11, 1985 The library board met on February 11, 1985 with the following members present: Ralph Bergstrom, Sue O'Brien, Albert Linda, Paul Ackland, John Horrocks, Kathy McGraw, Teri Eilertson, Nary Henke and Norits Levy. Absent: Shine Clay, Cana Iverson "he ^iinutes of the previc;us meeting were read and approved. President's Report: Ralph Bergstrom, president, announced that Library Architect, John Korngiebel 9"d the meeting for the bid openings would be Tuesday, February 26th at 1:30 p.m. at the Century 21 Board Meeting Room. Ralph also reported that Bud Prieve of Hutchinson would be bidding on the wood shelving for the periodicals, also Goebel's of Hutchinson. David Rahn of Hutchinson was interested in refinishing the old woodwork In Carnegie part of building. Ralph proceeded with questions to the Building Committee and other Board members (Mary & Norita also) regarding their recant trip to the Ridgedale and Golden Valley libraries to see metal and wood shelving and lounge furniture. Opinions were given. Librarian's Report: Mary Henke reported she would check with John Koragiebel on the following items and report back to the Board at 2 -26 -85 meeting. • Need for a total of 5 paper back racks • Need for 1 or 2 coat racks • Desire to change to a newspaper stand rather than rack • Change to a counter instead of table in upstairs study carrels • Clarify chairs and tables in children's library (seating shown as 20 in specs. and 24 in minutes.) • K. McGraw wanted to see carpet sample again. Building Committee Chairman, John Horrocks reported he had received a call from D. Olson of D.M.O. Inc., Mpla. regarding not having received any payment or call for the metal shelving 0000:69). John was to check with John Korngiebel. John Horrocks suggested a letter of appreciation ice for the use of the mail box. Secretary Motion was made by Paul Ackland and seconded by Albert Linde to adjourn. /kmm 40 Secretary, K. M. McGraw 4 - a-, (070 February 26, 1985 The library board met on February 2f,, 1995, with the following members present: Paul Ackland, Ralph Bergstrom, Albert Linde, John Horrocks, Kathy McGraw, Mary Henke, Norita Levy, Teri E'ilertson, (John Korngiebel and Rolf Lokensgard). The minutes were read and approved. The purpose of the meeting is to review the bids on furnishings for the library. Definition of lounge furniture alternates listed in specifications: Alternate #1 Gilbert Alternate #2 TCI Alternate #3 Buckstaff Architects' recommendations on furnishings buds: Group A a 16,920 B 13,699 C 1,831 li 3,26o E 4,420 F 7,496 G 8,525 H 7,539 63,671.11 - 6,840.00 DMO P. M. Johnson D.M.U. D.M.U. D.M.U. D.M.O. Pinske P. M. Johnson (stackable chairs and book shelf return) add :.fetal shelving 7,173.00 Notion was made by Paul Ackland and seconded by Kathy McGraw to refer bid options to the Building Committee for study and to report back to the Board and architects within one weeks time. The Building Committee will meet at Kathy McGraw's home at 7:30 tonight. A motion was made by Teri ::_lertson and seconded by Paul Ackland to adjourn. Secretary 6 A L Z/ -Q ' (102) BURNS MANOR MUNICIPAL NURSING HOME Minutes - January 1985 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, January 24, 1985 at Burns Manor, 4:30 p.m., President Leslie Linder presiding. All members present except Eldred Miller. MINUTES OF PAST MEETING Correction of November minutes, October bills should read $39,197.19 instead of $52,714.52. A motion was made by Keith Duehn and seconded by Mike Carls to approve the minutes as ammended. All were in favor. Motion carried. ACCOUNTS PAYABLE A motion was made by Keith Duehn and seconded by Esther Kuehl to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $52,901x09. All were in favor. Motion carried. FINANCIAL REPORT The financial report was given by David Jensen. OLD BUSINESS A. Gift Certificates. A motion was made by Gloria Dansereau and seconded by Mike Carls to give gift certificates of $7.50 to all employees that worked when the Christmas party was held. All were in favor. Motion carried. B. Van. The policy for use of the van by families will be changed because of insurance restrictions. Burns Manor Insurance carrier advised us that the van should not be used for transporta- tion by anyone that is not a Burns Manor resident, nor should the van be driven by anyone but Burns Manor Personnel. A motion was made by Esther Kuehl and seconded by Keith Duehn to have the family pay the van charge of $10.00 and the maintenance man's time. All were in favor. Motion carried. C. Abuse. Most of the employees that are employed from 10:30 p= to 7:00 a.m. have been questioned by Helene Haapala concerning the incident of Barb Bullert, (employee) slapping Tome Hinde. Other. employees that have had differences with Barb Bullert have been questioned. One of the questions that was asked in a telephone interview of the employee was " do you have a friendly relationship with Barb Bullert "? 4 —Q rc: Minutes January 1985 Page 2 NEW BUSINESS i A. Meeting with Governor. Gloria Dansereau and Larry Graf reported on the meeting with the Governor. Gloria and Larry will write a Thank You letter to the Governor, Commissioner Levine, John Bernhagen and Ancher Nelsen. A motion was made by Mike Carls and seconded by Keith Duehn to reimburse $5.20 for meal expense to Eldred Miller, Gloria Dansereau, Ancher Nelsen and Larry Graf. All were in favor. Motion carried. B. Task Force. Esther Kuehl reported on the meeting. C. Occupancy Rate. The occupancy rate chart from 1970 thru 1984 was annalized and discussed. The rate of occupancy for the 15 years is 98.29 %. 1978 was 97.28% and 1984 was 97.53 %. 1979 thru 1983 were very good years of over 99% rate of occupancy. Burns Manor experienced a very unusual 1984; 33 people were dis- charged to live at home, 61 people died compared to 1982; - 22 deaths and 1983 - 37 deaths. . D. Respite Care. A motion was made by Gloria Dansereau and seconded by Esther Kuehl to advertise on KDUZ, Shopper and Hutchinson Leader that Burns Manor has beds available for Respite Care. All were in favor. Motion carried. This service would be available if occupancy rate remains low. The word respite would not be used in the ad. E. Quiet Area. A motion was made by Mike Carls and seconded by Esther Kuehl to investigate the feasability of one wing being reserved for residents that- do not represent a behavior problem and are totally orientated. All were in favor. Motion carried. The individuals dependencies nor the component of care of the resident will not enter into the discussion of admission to that area. F. Private Room rate Increase. A motion by Larry Graf and seconded by Gloria Dansereau to increase the private room rate from $1.00 per day to $3.00 per day if exempted from the equalization law. 30 day notice will be given of the increase. Voice vote. Larry Graf - yes; Gloria Dansereau - yes; Mike Carls - Nay; Esther Kuehl - Nay; Keith Duehn - abstained; Les Linder - yes. Motion carried. I* Minutes January 1985 Page 3 G. Resident Satisfaction Surveys. Surveys were available. No discussion. H. Goals and Objectives. Goals and Objectives were not discussed due to a snow storm. I. Sign. The Administrator will inquire of Krasen's if they have approved a Burns Manor sign on their property. There being no further business, a motion was made by Gloria Dansereau and seconded by Esther Kuehl to adjourn the meeting. All were in favor. Motion carried. The Burns Manor Board of Directors will meet Thursday February 28, 1985 at 4:30 p.m., in the Annex Sun Porch at Burns Manor Municipal Nursing Home. ATTEST: Leslie B. Linder, President ff Respectfully submitted: \ Ik la.ti.s+�J Mavi J. Ge r, Secretary PARK BOARD Wednesday, January 2, 1985 5:30 P.M. Members Present: Roy Johnsen, Lyle Block, Pat Mikulecky, Roger Haggenmiller, Kathy McGraw, Ward Haugen. Members Absent: Don Schumacher Ward Haugen opened the meeting by a motion to accept the minutes of the December 5th Park Board meeting. Roy Johnsen seconded the motion. Building Committee Lyle Block requested that John McRaith bring the time table of bids for the Park Board at the next meeting. Windows are in the plans for the south -side wall of the gym- nasium. The Park Board recommended that if installing windows in the gym, they should be put on the north -side wall so that the sun doesn't shine in on the players. . Registration John McRaith mentioned to the board that the Recreation Department is currently taking registration for the Winter Season. Some of the teams are now quitting due to the late hours of play. In addition, John said that he has had more complaints this year than ever. Old Business Regarding the conflict between the Football and Hockey Associations, the board recommended sending a short note to both groups along with a copy of the minutes of the Park Board. New Business Man Hour Report: The board decided to review the report and put it on next months agenda. Snow Break '85: Snow Break '85 will be held the weekend of February 8,9, & 10th. Festivities will include: Volleyball & Broomball tournaments, a Snowball Tourney, Ice Dance Exhibition, and Special Open Skating . at the Civic Arena. Other Business In other business, Ward Haugen questioned about the lighting at the Civic Arena. According to him the lights have not been turned on during the evening hours. MINUTES Parks & Recreation Board January 30, 1985 Members Present: Roy Johnsen, Roger Haggenmiller, Kathy McGraw, Ward Haugen, Pat Mikulecky and Lyle Block. Also present were Bruce Ericson, John McRaith, Mary Haugen, Barb Haugen and Karen McKay. The Minutes The minutes dated January 2, 1985 were approved by a motion made by Roger Haggen- miller and seconded by Roy Johnsen, the board unanimously agreed. Participation Report The participation report was passed out and reveiwed. John told the board the largest increase was in men's softball. There was a decline in women's softball on Monday and Thursday evenings. Kathy McGraw mentioned that the women's tennis leagues play on Thurdays. Concession Stand Financial Report The board received a copy of the concession stand financial report prepared by Steve Olson. The profit shown was 51% Lyle Block told the board that the Youth Hockey Associaiton felt the prices were too high for the candy. Mary mentioned that his only complaint received was on the price of coffee. AwFacility Update The board looked at the blue prints of the facility. The flooring samples were looked at. Lyle Block questioned whether or not there would be a scoreboard in the gymnasium. Bruce told the board that he was planning on there being a scoreboard. The bas- ketball nets would be remote control to get them out of the way. The city council will be looking at the specifications at the February 26th meeting and then they will be advertised withthe bid opening on March 21st. Lyle mentioned that the building committee would like to see the first eight to ten feet of the building brick rather than steel to prevent vandalism. Manhour Report Some of the major changes in the manhour report were concession stand, now that it is being run by the Parks & Recreation Department, Park Supply and Pickup is high because of more construction taking place. Public functions saw an increase with time spent preparing for concerts in the park and water carnival, etc. Tree removal -more trees were tagged than were anticipated and the park crew removed the trees rather than a contractor. 1985 Tournament Bids The tournaments scheduled for Roberts Park this summer will be June 8 & 9 the Quade's Invitational. June 22 & 23 is the Men's Fastpitch Invitational Tourney. July 27 & 28 a Girls Reginal Fastpitch tournament is scheduled. August 10 & 11 is the Men's District Fastpitch and August 17 & 18 is the Men's and Women's Modified tournament. Lyle requested a list of all the weekend tournaments. 4 -Q h) Minutes Parks b Recreation Board January 30, 1985 Page two Miscellaneous Lyle read a letter from the Youth Hockey Association thanking the Parks and Recreation Board for the recommendaiton onthe outdoor rink at the Civic Arena. Mary told the board that the Zamboni blades need to be sharpened about twice as often as before since resurfacing the outdoor rink. A Brown Photo building is going to be placed at West River Park to help with the control of the campground. The Police Department also expressed an interest in using a building for a shooting range. Adjournment The meeting was adjourned at 7:00 p.m. by a motion made by Ward Haugen and seconded by Roger Haggenmiller. The board unanimously agreed. I 9 TREE BOARD Minutes January 23, 1985 City Hall Members Present: Ivan Larson, Pat Mikulecky, Jerry Brown, Roy Johnsen, Don Schumacher, Mark Schnobrich. Members Absent: None Subdivision Agreements After lengthy discussion it was tabled as to enforcing compliance with subdivision agreement specifications in regards to tree planting. Pat Mikulecky suggested that the place to monitor compliance was through the building permits. Due to some subdivisions (not being sold for many years following completion of last assessable improvements completed) it would be hard for the Forester to monitor compliance after house construction is completed. Schnobrich will research further this avenue�of monitoring. Tree Inventory The completion of Logis' Conversion of the University of Minnesotas Tree Inventory will be February 1, 1985.. At that time, the 1981 Tree Inventory of Hutchinson will be assessable for updating and improvement. Stump Contractor for 1985 In 1984, $4,000 was budgeted for stump removal on boulevards and in parks. But $8,279 was expended. Schnobrich suggested purchasing a stump grinder for city use instead of spending the $4,000 or more annually. Cost of a new grinder would be $16,000 - $20,000. Board members suggested the city continue to budget for stump removal and alleviate the maintenance, man hours, and purchasing expense accompanying stump grinding. Schnobrich then suggested that to reduce the cost, city crews could do clean up after the stump is ground. Ivan Larson suggested that due to time and manpower needed, the city continue to budget for the contractor to complete all grinding and clean up. Log and Firewood Sales Revenue from log sales was $83 in 1984. Revenue from firewood sales in 1984 was $850. Schnobrich suggested raising the fee on firewood .permits to read $50 for initial permit, and $15 for every additional saw accompanying the $50 permit. Tree Board Minutes Page 2 The Tree Board suggested raising the fee to $60 for the initial permit, and $20 for every additional saw accompanying the $60 permit. Schnobrich said that might be too high, but the board members suggested to attempt this fee increase and if no response to again lower the fee in 1986. Lumber Milling of Elm Logs A total of 1,100 board feet of logs will be taken to Popps Mill for sawing in 1985. Popp is charging $80 /1,000bdit. to mill the logs. 1985 Planting Costs and Revenues Motion was made by Roy Johnsen and seconded by Ivan Larson to change planting policy to read, "Homeowner pays Ai the cost, no maximum, and plants tree himself. Homeowner pays full price of tree, city plants." Injection of Boulevard Elms Injection will be taking place in July. This item was tabled I;o a further date. New Meeting Time Pat Mikulecky requested that the meeting date take place 5 -5:30 PM the 1st Wednesday of each month, preceding the Park and Recreation Board Meeting. Due to Tree Board meeting being held on the 23rd of January there will be no meeting in February. - The meeting was adjourned at 6:15 PM Respectfully submitted, it 0 0 0 'PLICATION 'ttv Fop*_1N0W RLNIOVAL ----------------- PEFJWT To the . CITY ... COUNCIL ........... ......... ............................... . . ...... of the_........ UTY ..... --., .... of. H-UPCHIN'SON .... .................. . ........ . ....... ............ . I ...... in the County of .. . .... ........... _M ................ State of Minnesota: The undersigned owner whose address is. k440mb ....... ... . ............................................. . G. PLOW AND ...... ........... i applies for a permit to ....................... .... .. . .............. ............... ...... .... REMOVE .... SNOW ... W.I.TH ........ F,, -,,, , ........... ... . ...... .............. k .. ............. . ............. . ................................................... . ...... . ........... . ...................... ....................... upon that certain tract of land described as follows: Lot - - ......................................... ; Block_.......... ........................_...... plator addition - ........ .......... ...... .. ...... .. .......... ; address...........- ......... ......... ... . ... ....................... ........... which in of the following size and area; width. . ....... .......... . ...... - ............. feet; length .... ..... ... ... ........ - . feet; area... .-WITHIN ... THE ..... CITY .... LIMITS .................................... ....... ..... ................. ...... ..... .... . ..................... . . ........ . ...... .. ... and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and specifleafiow therefor herewith submitted and with all the ordina4zes of said......... CITY _qf ... HUTCHINSON ............. . ... . . . ............ ................. . ... . ................... .. ......................... applicable thereto. .applicant further agrees to pay fm or assessments at the time and In Ott amount* specifled as follows: $1.00 ..... . .............. ... ..... .... .... ..................... ................................... . ........... . .............. .......... . ............ ....... ...... FA APPLICATION FOR-s�Na_ AL RENIOX7 ..... p - --------- ERMIT To the CITY COUNCIL . ... ...... ...... I .......... -..' . .. ....... "... ..... I ........ ....................................... .......... ... ..... .... ............... - ........ .......... I .... ....... ... of the- ...... UTY .......... ................ .._.......................of... H!jgjN§0N ........................... -.: ....... ............... ..............__......in the county Of ..................... MC .... LEW ......... ................... ... .', State of Minneeola: The undersigned owner whose address is ...._. LCAcc< ( ...... 14�a.. 7 '1 .............. I .......... .......... . .......... &lA/.here4 applies for a permit to P LOW AND REMOVE SNOW WITH .. . .............. j ...... ..... . .............. ......... .......................... . ....... - . - a .... ..................... :�� upon that certain tract of land described as follows: Lot ... ..... ..................................... ; BWk .... .. . ....... ........ . plat or addition ..... ...... . .... ..... - I .......... ; address............ ............................... which is of the followinf size and area; width .......... ...... .. - ... _._............feet; length .... - ...... feet; area - ..... W.. I.T...H...I.N .. ...T. ..H... .E C I TY LIMITS .. .... .... . . .... .. ...... .. ... .. ....... ..... ...... .............. ......................... .............. ... ........... ......... I ............ .... ... . ...... .. ... and hereby agrees that, in case such permit is granted, that all work which ahcal be done and all materials which shall be used shall oomply with the plans and 8peolfloations therefor herewith submitted and with all the ordinances of acid..._... CITY ... 9.F.-H.UT.CHINSON ........................................ ......... o ....... I ................. . ..... applicable thereto. dppli,oant further agrees to pay fees or assessments at the time and In the amounts speciflled as folzows.. .............. $ I 1.00 ..................... . ... ............. . .... ............................... .. . ............... .. ............ ............._......... ....._.._......I............... ......... ...... . .... - ... ............ Owner 46 0 0 PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, FEBRUARY 19, 1985 AND TUESDAY, FEBRUARY 26, 1985 PUBLICATION NO. 3383 Notice of Public Hearing Commercial Development Revenue Bonds City of Hutchinson, Minnesota Notice is hereby given that a public hearing will be conducted by the City Council of the City of Hutchinson, Minnesota, at the City Hall, 37 Washington Avenue West, Hutchinson, Minnesota, at a meeting of the City Council to be held on March 12, 1985, commencing at 8:00 p.m., C.T. At the public hearing the Council will consider a proposal that the City assist the financing of a commercial or industrial development project by issuing its bonds or other obliga- tions pursuant to Minnesota Statutes, Chapter 474. The proposed project consists of acquisition of land and acquisition and construction thereon of a 53 room motel with related restaurant, lounge, pool and parking facilities (the "Project "), to be located within the City at 1000 Highway 7 West, by Larry Henry Bethke and Sherry Lynn Bethke (the "Borrower "). It is proposed that the City assist financing the Project from the proceeds of an issue of the City's commercial or industrial development revenue obligations in an amount presently estimated not to exceed $1,4001000. If issued, such obligations would be payable from lease pay- ments or loan repayments to be made or secured by the Bor- rower. A draft copy of the proposed application to the Minne- sota Energy and Economic Development Authority for approval of the Project is available for public inspection in the office of the City Administrator. All persons appearing at the public hearing will be given an opportunity to present their oral or written com- ments on the proposal that the City undertake and finance the Project. Dated: February 14, 1985 BY ORDER OF THE CITY COUNCIL OF THE CITY OF HUTCHINSON By 4v G it 46ity Ad nistrator �Q, -0 CITIZENS BANK U 8z TRUST CO. March 12, 1985 Mr. Larry Bethke 1014 Rolling Greens Lane Hutchinson, Minnesota 55350 Dear Larry: Citizens Bank & Trust Co. is in the process of syndicating a $1,400,000 tax exempt mortgage for the purpose of-constructing your hotel /restaurant at Highway 7 West, which we feel is a viable project. This financing is subject to the necessary governmental approvals and receipt of loan documents satisfactory to the Bank. With d regards, T. A. "Buzz" Burich President TAB /cml OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON. MINNESOTA 55360 • PHONE: 612/687 -2233 / I Charles Bailly & Company Parkdale Four, suite 300 Certified Public Accountants 5353 Gamble Drive Minneapolis, Minnesota 55416 Telephone (012) 5460404 March 6, 1985 Mr. Gary Plotz City Administrator City of Hutchinson Hutchinson, MN 55350 I Dear Gary: m N ;78 9:,.ws in Minnesota, Montana, North Dakota and Smith Dakota Arodates In principal dtles of United States, Canada, Mexico, Europe and Asia As requested, we have reviewed the financial statements forwarded to us by Larry Bethke who is the party on the Victorian Inn project. The proposal for the project assumes that a major portion (70 %) of the financing will be done through the issue of Industrial Revenue Bonds. a The information we have reviewed is as follows: 1. Bethke Construction, Inc. financial statements for the years ended June 30, 1982, 1983, and 1984 (compiled). 2. Statement of Financial Condition, Larry and Shirley Bethke, December 31, 1984 (compiled). 3. Financial Projection, proposed construction of the Victorian Inn for the years 1986 - 1988 (compiled). COMMENTS The following observations should be made regarding the appraisal of the risk on this project: 1. The recent (3 years) financial statements indicate that the contractor /owner has not had a project comparable to the size of this one. 2. The contractor will be the owner /operator. 3. The personal net worth of the owner /operator is less than 25% of the total project cost. 4. An independent market study has not been made in support of the projections. 5. The net income in the statements examined in (1) above shows a substantial increase in 1984. J�—et I Mr. Gary Plotz March 6, 1985 Page Two CONCLUSION Based upon the data submitted to us and with reliance on the financial projections, the project is feasible with a break -even occupancy rate of 50%. As pointed out above, the feasibility of the project is heavily dependent on projections and assumptions regarding the market for this type of motel and restaurant (no independent study has been done). To assist in covering the risks the following should be required: 1. Personal guarantee of owner(s). 2. The assignment of life insurance on the owner(s). 3. A performance bond to assure (the lender) that the project is completed. We have not audited, reviewed or compiled any of the financial information submitted to us nor have we examined any supporting documentation used to prepare the financial information. Therefore, we do not express an opinion as to the correctness of the information described above. Sincerely CHARLES BAILLY & COMPANY By Charles L. Rolarldo, Jr. CLR:bjs i i II is I' I 'I RESOLUTION NO. 8003 RESOLUTION GIVING PRELIMINARY APPROVAL TO A PROJECT UNDER THE MINNESOTA MUNICIPAL INDUS- TRIAL DEVELOPMENT ACT, REFERRING THE PROPOSAL TO THE MINNESOTA ENERGY AND ECONOMIC DEVELOP - MENT AUTHORITY FOR APPROVAL AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS. BE IT RESOLVED by the City Council (the "Council ") of the City of Hutchinson, Minnesota (the "City "), as follows: 1. It is hereby found, determined and declared as follows: 1.1. The welfare of the State of Minnesota (the "State ") requires active promotion, attraction, encour- agement and development of economically sound industry and commerce through governmental acts to prevent, so far as possible, emergence of blighted lands and areas of chronic unemployment, and it is the policy of the State to facilitate and encourage action by local gov- ernment units to prevent the economic deterioration of such areas to the point where the process can be re- versed only by total redevelopment through the use of • local, state and federal funds derived from taxation, with the attendant necessity of relocating displaced persons and of duplicating public services in other areas. 1.2. Technological change has caused a shift to a significant degree in the area of opportunity for edu- cated youth to processing, transporting, marketing, service and other industries, and unless existing and related industries are retained and new industries are developed to use the available resources of the City, a large part of the existing investment of the community and of the State as a whole in educational and public service facilities will be lost, and the movement of talented, educated personnel of mature age to areas where their services may be effectively used and com- pensated and the lessening attraction of persons and businesses from other areas for purposes of industry, commerce and tourism will deprive the City and the State of the economic and human resources needed as a base for providing governmental services and facilities for the remaining population. 1.3. The increase in the amount and cost of govern- mental services requires the need for more intensive development and use of land to provide an adequate tax base to finance these costs. �� z 1.4. Larry Henry Bethke and Sherry Lynn Bethke (the . "Borrower "), has advised the Council that it desires to undertake a project which consists of acquisition of land and acquisition and construction thereon of a 53 room motel with related restaurant, lounge, pool and parking facilities (the "Project "), to be located at 1000 Highway 7 West in the City. 1.5. The existence of the Project in the City will contribute to more intensive development and use of land, thereby increasing the tax base and employment opportunities in the City. 1.6. The City has been advised by the Borrower that conventional, commercial financing to pay the capital cost of the Project is available at such costs of bor- rowing that the Project would not be economically feasi- ble and would not be undertaken but for the availability of industrial development bond financing therefor. 1.7. This Council has been advised by Citizen's Bank and Trust Co., Hutchinson, Minnesota, of the financial feasability of the Project, as so undertaken with the assistance of the City, or of its intention to purchase commercial or industrial revenue obligations of the City to finance the Project. 1.8. The City is authorized by Minnesota Statutes, Chapter 474, to issue its revenue bonds, notes or other obligations to finance the cost, in whole or in part, of the acquisition, construction, reconstruction, improve- ment, betterment or extension of capital projects con- sisting of properties used and useful in connection with a revenue producing enterprise, including the Project, and the issuance of such obligations by the City would be a substantial inducement to the Borrower to construct its facility in the City. 1.9. The City has been advised by O'Connor & Hannan, Minneapolis, Minnesota, who shall act as bond counsel to the City with respect to the Project, that the Project constitutes a "project" within the meaning of Minnesota Statutes, Chapter 474. 2. On the basis of information given the City to date, it appears that it would be in the best interest of the City to issue its obligations (the "Bonds ") under the provisions of Minnesota Statutes, Chapter 474, to finance the Project in an amount presently estimated not to exceed $1,400,000. i 2 - 3. The Project and the related financing thereof by the City are hereby given preliminary approval, and the issuance of the Bonds for such purpose and in such estimated amount is hereby approved, subject to approval of the Proj- ect by the Minnesota Energy and Economic Development Author- ity (the "Authority ") and to the mutual agreement of the Council, the Borrower and the initial purchasers of the Bonds as to the details and provision for payment of the Bonds. In all events, it is understood, however, that the Bonds shall not constitute a debt of the City or a charge, lien or encumbrance, legal or equitable, upon any property of the City except its interest in the Project, and each of the Bonds when, as and if issued shall recite in substance that it is payable solely from the revenues received from the Project and property pledged to the payment thereof. 4. In accordance with Minnesota Statutes, Section 474.01, Subdivision 7a, the Mayor is hereby authorized and directed to submit the proposal for the Project to the Authority for approval. The Mayor and other officers, em- ployees and agents of the City are hereby authorized to provide the Authority with any preliminary information needed for this purpose and are further authorized to initi- ate and assist in the preparation of such documents as may be appropriate to the Project and the financing thereof. 5. The adoption of this resolution by the Council does not constitute a guarantee or a firm commitment that the City will issue the Bonds as requested by the Borrower. The City retains the right in its sole discretion to withdraw from participation and accordingly not issue the Bonds should the City determine that it is in the best interest of the City not to do so or should the parties to the transac- tion be unable to reach agreement on the terms thereof. 6. This resolution does not constitute a grant of the bond issuance authority of the City. The City retains the sole discretion to award an allocation of such authority to any other applicant or applicants and to withhold such an allocation from the Borrower. Adopted by the Hutchinson City Council on March 12, 1985. Gary D. Plotz City Clerk - 3 - ert H. Stearns Mayor Administrator's Certificate I, the undersigned, being the duly qualified and acting Administrator of the City of Hutchinson, Minnesota, hereby certify that I have carefully compared the attached and foregoing resolution with the original thereof on file in my office and further certify that the same is a full, true and complete transcript therefrom, insofar as the same relates to the preliminary approval of a commercial or industrial development project and the financing thereof for Michael J. Wilhelmson and LoAnn M. Wilhelmson. I certify that Councilmember introduced said resolution, Councilmember moved its adoption, which motion was duly seconded by Councilmember , and upon roll call, the "Ayes," "Abstains" an "Nays" were as follows: AYES ABSTAINS NAYS Whereupon the resolution was declared duly passed and adopted. I further certify that said resolution was duly adopted by the Hutchinson City Council at a duly called and regularly held regular or special meeting thereof. WITNESS my hand officially as such Administrator and the corporate seal of the City this _ day of , 1985. City Administrator Hutchinson, Minnesota (SEAL) �J 9 Farkdale Four, Suite 900 5859 Gamble Drive Mhmeapolls, Mhmmota 55416 iekphooe (012) 546-0404 67 r,,l N ey+.� •� Oj Charles Bailly & Company Certified Public Accountants of k= in Mhroesota, Montaom, North Dakota mod South Dakota Arodates in prhmlpal dues March 6, 1985 of DOS Sta1d' Caaada, mosico, Europe and Ask Mr. Gary Plotz City Administrator City of Hutchinson Hutchinson, MN 55350 Dear Gary: As you requested, we have reviewed the financial data forwarded to us by Michael J. Wilhelmson who is proposing Industrial Revenue Bond financing for expanding his Americ -Inn motel. The information reviewed included the following: 1. Hutchinson Americ -Inn financial statements for years ended December 31, 1982, 1983, and 1984 (compiled). 2. Personal financial statement of Michael and LoAnn Wilhelmson at January 20, 1985 prepared by Michael Wilhelmson. 3. Projected cash flow statement - annual twelve month period at various occupancy levels. COMMENTS The financial statements of the Hutchinson Americ -Inn for years ended December 31, 1982 - 84 have been prepared on the tax basis which does not conform to generally accepted accounting principles. We suggest the statements be revised to conform with GAAP. Adjusting to the economic life vs the tax fast -write off methods on the depreciation of fixed assets should improve the equity of the business. The personal financial statement of the owners at January 20, 1985 includes properties valued at market; however, no related provision for deferred income taxes resulting from the market value in excess of the tax (usually cost) basis has been made. This provision is significant and would reduce the equity shown. The statement should be revised to reflect this change and any other change necessary to conform with the accounting principles provided in the current guide to personal financial statements as prescribed by the American Institute of Certified Public Accountants. The projection submitted is a cash flow projection at four assumed levels of average occupancy rates (65% to 100 %). The projected cash available for debt service should be compared with annual interest and principal requirements. The assumed interest rate on the industrial revenue bonds should be adjusted to the current expected rate (8E was assumed) . Mr. Gary Plotz March 6, 1985 Page Two CONCLUSION Based upon the above information and relying on the financial projections as submitted, the project is feasible. The feasibility depends on an average occupancy rate of approximately 60% (after adjusting for a bond rate of 10 %). Because the present property has debt incumbrance and is pledged as security for additional debt which is due or subject to refinancing in 1987, and since the personal equity of the owner is pledged on other debts, you should request a partial assignment of life insurance. The proposal states personal guarantees will be given. We have not audited, reviewed or compiled any of the financial information submitted to us nor have we examined any supporting documentation used to prepare the financial information. Therefore, we do not express any opinion as to the correctness of the financial information listed in 1 to 3 above. CLR:bjs Sincerely, CHARLES BAILLY & COMPANY By .P .A. Charles L. Roland , Jr 'i i i �I PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, FEBRUARY 19, 1985 AND TUESDAY, FEBRUARY 26, 1985 PUBLICATION NO. 3384 iNotice of Public Hearing Commercial Development Revenue Bonds City of Hutchinson, Minnesota Notice is hereby given that 'a public hearing will be conducted by the City Council of the City of Hutchinson, Minnesota, at the City Hall, 37 Washington Avenue West, Hutchinson, Minnesota, at a meeting of the City Council to be held on March 12, 1985, commencing at 8:00 P.M., C.T. At the public hearin4'the Council will consider a proposal that the City assist the financing of a commercial or industrial development project by issuing its bonds or other obliga- tions pursuant to Minnesota Statutes, Chapter 474. The proposed project consists of acquisition aad con- struction of a two story addition to an existing motel with 22 guest rooms and related facilities (the "Project "), to be located within the City, Highway 15 South between Baltimore and Atlantic Avenues south of the existing structure by Michael J. Wilhelmson and LoAnn M. Wilhelmson (the "Bor- rower"). It is proposed that the City assist financing the Project from the proceeds of an issue of the City's commer- cial or industrial development revenue obligations in an . amount presently estimated not to exceed $500,000. If issued, such obligations would be payable from lease pay- ments or loan repayments to be made or secured by the Bor- rower. A draft copy of the proposed application to the Minne- sota Energy and Economic Development Authority for approval of the Project is available for public inspection in the office of the City Administrator. All persons appearing at the public hearing will be given an opportunity to present their oral or written com- ments on the proposal that the City undertake and finance the Project. Dated: February 14, 1985 BY THE ORDER OF THE CITY COUNCIL OF THE CITY OF HUTCHINSON iBY Ci y Adminis ator ,,�1g192v ?12�� Toll Free Minnesota (800) 862 -6002 Toll Free Other States (800) 328-6122 h z� Miller & Schroeder Municipals, Inc. Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831 -1500 February 20, 1985 Hutchinson City Council City Hall 37 Washington Avenue West Hutchinson, Minnesota 55350 RE: Hutchinson, Minnesota $500,000 fndustrial Development Revenue Bond (Americ Inn) Dear Ladies and Gentlemen: • With regard to the proposed industrial development revenue bond issue on behalf of Americ Inn, we have examined the historic financial data and projections, and subject to satisfactory documentation and a Letter of Credit we would agree to underwrite the proposed bond issue. Very truly yours, W41t� lz-4� F. Warren Preeshl Vice President FWP /jms cc: Daniel L. Wiles, Esq. Mike Wilhelmson 0 Headquarters: Minneapolis, Knnesote Branch Often Downtown Mlnneepoks • Solaro Beach. Cal#omla a Northbrook. Illinols a St Paul, Minnesota a Naples. Florida a Tallahassee, Fbdda • Canon City, Nevada Member of the Secuttkr khe or Protection Corporsom RESOLUTION NO. 8004 i RESOLUTION GIVING PRELIMINARY APPROVAL TO A PROJECT UNDER THE MINNESOTA MUNICIPAL INDUS- TRIAL DEVELOPMENT ACT, REFERRING THE PROPOSAL TO THE MINNESOTA ENERGY AND ECONOMIC DEVELOP- MENT AUTHORITY FOR APPROVAL AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS. BE IT RESOLVED by the City Council (the "Council ") of the City of Hutchinson, Minnesota (the "City "), as follows: 1. It is hereby found, determined and declared as follows: 1.1. The welfare of the State of Minnesota (the "State ") requires active promotion, attraction, encour- agement and development of economically sound industry and commerce through governmental acts to prevent, so far as possible, emergence of blighted lands and areas of chronic unemployment, and it is the policy of the State to facilitate and encourage action by local gov- ernment units to prevent the economic deterioration of such areas to the point where the process can be re- versed only by total redevelopment through the use of local, state and federal funds derived from taxation, with the attendant necessity of relocating displaced persons and of duplicating public services in other areas. 1.2. Technological change has caused a shift to a significant degree in the area of opportunity for edu- cated youth to processing, transporting, marketing, service and other industries, and unless existing and related industries are retained and new industries are developed to use the available resources of the City, a large part of the existing investment of the community and of the State as a whole in educational and public service facilities will be lost, and the movement of talented, educated personnel of mature age to areas where their services may be effectively used and com- pensated and the lessening attraction of persons and businesses from other areas for purposes of industry, commerce and tourism will deprive the City and the State of the economic and human resources needed as a base for providing governmental services and facilities for the remaining population. 1.3. The increase in the amount and cost of govern- mental services requires the need for more intensive development and use of land to provide an adequate tax • base to finance these costs. 1.4. Michael J. Wilhelmson and LoAnn M. Wilhelmson (the "Borrower "), has advised the Council that it desires to undertake a project which consists of acquisition and construction of a two story addition to an existing motel with 22 guest rooms and related facilities (the "Project "), to be located on Highway 15 South between Baltimore and Atlantic Avenues south of the existing structure in the City. 1.5. The existence of the Project in the City will contribute to more intensive development and use of land, thereby increasing the tax base and employment opportunities in the City. 1.6. The City has been advised by the Borrower that conventional, commercial financing to pay the capital cost of the Project is available at such costs of bor- rowing that the Project would not be economically feasi- ble and would not be undertaken but for the availability of industrial development bond financing therefor. `1.7. This Council has been advised by Miller & Schroeder Municipals, Inc. of the financial feasability of the Project, as so undertaken with the assistance of the City, or of its intention to purchase commercial or industrial revenue obligations of the City to finance . the Project. 1.8. The City is authorized by Minnesota Statutes, Chapter 474, to issue its revenue bonds, notes or other obligations to finance the cost, in whole or in part, of the acquisition, construction, reconstruction, improve- ment, betterment or extension of capital projects con- sisting of properties used and useful in connection with a revenue producing enterprise, including the Project, and the issuance of such obligations by the City would be a substantial inducement to the Borrower to construct its facility in the City. 1.9. The City has been advised by O'Connor & Hannan, Minneapolis, Minnesota, who shall act as bond counsel to the City with respect to the Project, that the Project constitutes a "project" within the meaning of Minnesota Statutes, Chapter 474. 2. On the basis of information given the City to date, it appears that it would be in the best interest of the City to issue its obligations (the "Bonds ") under the provisions of Minnesota Statutes, Chapter 474, to finance the Project in an amount presently estimated not to exceed $500,000. - 2 - 3. The Project and the related financing thereof by . the City are hereby given preliminary approval, and the issuance of the Bonds for such purpose and in such estimated amount is hereby approved, subject to approval of the Proj- ect by the Minnesota Energy and Economic Development Author- ity (the "Authority ") and to the mutual agreement of the Council, the Borrower and the initial purchasers of the Bonds as to the details and provision for payment of the Bonds. In all events, it is understood, however, that the Bonds shall not constitute a debt of the City or a charge, lien or encumbrance, legal or equitable, upon any property of the City except its interest in the Project, and each of the Bonds when, as and if issued shall recite in substance that it is payable solely from the revenues received from the Project and property pledged to the payment thereof. 4. In accordance with Minnesota Statutes, Section 474.01, Subdivision 7a, the Mayor is hereby authorized and directed to submit the proposal for the Project to the Authority for approval. The Mayor and other officers, em- ployees and agents of the City are hereby authorized to provide the Authority with any preliminary information needed for this purpose and are further authorized to initi- ate and assist in the preparation of such documents as may be appropriate to the Project and the financing thereof. 5. The adoption of this resolution by the Council does not constitute a guarantee or a firm commitment that the City will issue the Bonds as requested by the Borrower. The City retains the right in its sole discretion to withdraw from participation and accordingly not issue the Bonds should the City determine that it is in the best interest of the City not to do so or should the parties to the transac- tion be unable to reach agreement on the terms thereof. 6. This resolution does not constitute a grant of the bond issuance authority of the City. The City retains the sole discretion to award an allocation of such authority to any other applicant or applicants and to withhold such an allocation from the Borrower. Adopted by the Hutchinson City Council on March 12, 1985. Gary D. Plotz City Clerk - 3 - Robert A. Stearns Mayor Administrator's Certificate I, the undersigned, being the duly qualified and acting • Administrator of the City of Hutchinson, Minnesota, hereby certify that I have carefully compared the attached and foregoing resolution with the original thereof on file in my office and further certify that the same is a full, true and complete transcript therefrom, insofar as the same relates to the preliminary approval of a commercial or industrial development project and the financing thereof for Larry Henry Bethke and Sherry Lynn Bethke. I certify that Councilmember introduced said resolution, Councilmember moved its adoption, which motion was duly seconded y Councilmember , and upon roll call, the "Ayes," "Abstains" an Nays were as follows: AYES ABSTAINS NAYS Whereupon the resolution was declared duly passed and adopted. I further certify that said resolution was duly adopted by the Hutchinson City Council at a duly called and regularly held regular or special meeting thereof. WITNESS my hand officially as such Administrator and the corporate seal of the City this _ day of , 1985. City Administrator Hutchinson, Minnesota (SEAL) 0 0 r-� J�L�INSON �. 0 0 c v i„"'to 4' R OF CO� 124.&uNonh ;ftk o ,; *;, -8utchinSon, Minnesota 55350 February 27, 1985 Hutchinson City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear Council Members: • (612) 587-5252 This letter is a request to use the Hutchinson Library Square on May 4 from 9:00 a.m. - noon as a base for the Community Clean up. We will meet there and dispense the various youth groups. The City Forestry Department will also hold an Arbor Day celebration in conjunction with our Clean-up. Approximate time for the Arbor Day event is from 11:30 a.m. until noon. Mark Schnobrich will be handling this area. '• We also would like to make requests for Library Square on Friday, June 14 for Flag Day and our first band Concert. We also request to reserve the park the following evenings from 6:00 p.m. until the completion of our concerts. Dates: June 20, 27 July 11, 18, 25 August 1, 8, 15 The Chamber's Community Development Committee will also make a re- quest to the council for the usual funding for band concerts. We have decided not to hold a July 4th Concert - so families may keep their plans in tact. We hope you enjoy and attend these special summer events. Sincerely, Mark Myers, Executive Vice President Hutchinson Area Chamber of Commerce Kay Pray, Committee Chairperson Marge McClure, Committee Chairperson MI, I ZZ d RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 202 0 Resolution No. 8000 WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the improvement of Campbell Lane in Clark's 2nd Addition, Carolina Avenue in Helland's 5th and 6th Additions, Waller Drive in Waller's Subdivision & Waller's 2nd Subdivision, Sibley Avenue and Tyler Street in Fourth Addition to Lakewood Terrace and Bradford Street in Orchard Park 1st Addition by the construction of Sanitary Sewer, Watermain, Storm Sewer, Lift Station, Grading, Gravel Sub -base and Appurtenances, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included in hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the 1st day of January, 19_, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from , 19_, until the 31st day of December, 19_. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the lst day of October, 19_; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before October 10, or interest will be charged through December 31, of the next succeeding year. 4. The Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the proper tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 12th day of March, 1985. • Mayor City Clerk 7-a a 0 ORDINANCE NO. 5/85 ORDINANCE AMENDING SECTION 4.25 OF THE SUBDIVISION ORDINANCE NO. 466 OF THE CITY OF HUTCHINSON, ENTITLED FINAL PLAT PROCEDURE THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: SECTION 1. Section 4.25 of the Subdivision Ordinance No. 466 of the City of Hutchinson, entitled Final Plat Procedure, is hereby amended to read as follows: 4.25 Upon approval of the Final Plat, the subdivider shall record it with the Register of Deeds within ninety -490� two hundred seventy (270) days in the manner specified by State Law. Otherwise the approval shall become void unless a request for extension has been made in writing and approved by the City Council. SECTION 2. Effective Date. This Ordinance shall take effect upon its passage and publication. Adopted by the City Council this 26th day of March, 1985. ATTEST: Gary D. Plotz City Clerk CJ Robert H. Stearns Mayor 7 -1; This Bid Submitted By Quentin Larson 570 Glen St Hutchinson Douglas Dobratz Rt 4 Hutchinson For House At 613 Check For Second Ave SE Hutchinson $32.00 Is 10 % Of $320.00 Total Bid Cg&d, "�' 87057 c (612) 587.5151 Ha�cH CITY OF HUTCHINSON M E M 0 DATE: March 1, 1985 TO: Mayor and City Council FROM: Director of Engineering RE: Project 85 -01 -37 As per the request submitted to the City by Mr. Marshall, we have made a study of the storm sewer needed to resolve the drainage problem he referred to. Attached are the following: 1. Resolution Ordering Preparation of Report on Improvement . 2. Engineer's Report on Improvement 3. Resolution Receiving Report and Calling Hearing on Improvement To proceed with the project, it will be necessary to approve the two resolutions. We have found that seven (7) properties have a total of 283,700 square feet of land in the area to be served. Estimated cost per square foot is $0.0465. The City has an easement on the Marshall property to extend sanitary sewer to the Seventh Day Adventist Church /School site from 5th Avenue N.W. It will be necessary to obtain an easement for the storm sewer line on the Saar property. This can be obtained, if the project proceeds, before we call for bids. The final costs would be based on the construction bids and easement costs. MVP /pv attachments cc: Cal Rice 0 Marlow V. Priebe Director of Engineering WHO ENGINEER'S REPORT CITY OF HUTCHINSON DATE: February 25th, 1985 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Storm Sewer Improvement Project Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on the 9th day of April, 1985. PROJECT NO. 85 -01 -37 - Improvement of Area North of Fifth Avenue N.W., hest of Main Street by Storm Sewer Service. Construction Cost $ 92801.00 Engineering 693.00 Fiscal and Miscellaneous 780.00 Land Acquisition 1,225.00 Capitalized Interest 693.00 TOTAL--------------------------- - - - - -$ 13,192.00 Assessable Cost 13,192.00 Deferred Assessable Cost 0.00 City Cost 0.00 TOTAL-------------- -------- ----- - - - - -$ 13,192.00 Respectfully submitted, v --1 Marlow V. Priebe Director of Engineering MVP /pv 0 0 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT PROJECT NO. 85 -01 -37 Resolution No. 8001 WHEREAS, it is proposed to improve Area North of Fifth Avenue N.W. West of Main Street by the construction of Storm Sewer Service and to assess the benefited property for all or a portion of the cost of the improvement, Pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the proposed improvement be referred to Marlow V. Priebe for study and that he is instructed to report to the council With all convenient speed advising the council in a preliminary way as to whether "the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Clerk Adopted by the council this 12th day of March, 1985. Mayor RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT PROJECT NO. 85 -01 -37 RESOLUTION NO. 8002 WHEREAS, pursuant to resolution of the Council adopted March 12th, 19859 a report has been prepared by Marlow V. Priebe with reference to the improvement of the Area North of Fifth Avenue N.W. West of Main Street by the construction of Storm Sewer Service and Appurtenances, and this report was received by the council on March 12th, 1985. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $13092.00. 2. A public hearing shall be held on such proposed improvement on the 26th day of March, 19859 in the Council Chambers ol� the City Hall at 8 :00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the council this 12th day of March, 1985. Mayor Clerk 9 (612) 587 -5151 f' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: March 8, 1985 TO: — MAYOR -LCOUNCIL_ — — — — — — — — — — — — — — — — — — — — — FROM: — KENNE21LB. HERR UL FINANCE- DIRECTOR— — — — — — — — — — — SUBJECT: — REF- UW-OF_WIEREST1?N_SPECIAL ASSESSMENT -PAIQ — — — — — — A request has been made for a refund of interest paid on a special assessment. Payment for the balance of the assessment, which was not certified to the County, was received by the City in February, 1985. A certification had been made to the County for 1 /10 of the balance outstanding (principal) plus interest on the entire amount (before . principal payment) computed through December 31, 1985. Because of the early payment, a question was raised by the individuals. They explained with an early payment the full interest should not be paid and a refund check should be issued. Full information has yet to be received from the League of Minnesota Cities (LMC) but at least some explanation may given. State of Minnesota Statute 429 states the method of computation for interest. 429 provides the computation of interest as we are presently doing. It also provides for payment prior to November 15th of any year- - no interest shall be added. After November 15th interest must be paid. There is no provision for re- payment of interest in the statute. Problems could arise if prepayment would result in refunds as requested. It would'be difficult for the City to monitor all prepayments. A question could be asked if early payment was made of taxes would not this also be eligible for some repayment of interest. In checking with McLeod County they do not offer any refund nor are aware of any other cities or units of government making such a refund. We hope to have the information from the LMC by Tuesday with further clarification. 0 Office of MCLEOD COUNTY ASSESSOR AW.O. (Tony) Victorian Court House Telephone County Assessor) Glencoe, Minnesota 55336 noy� 864.5551 March 7, 1985 Uak ob City m Township: EncCoeed .is the notice ob time bet bo)t the meeting ob your. Locat BooAd ob Review and atzo the neeeeeany abeeaament notice btanka which mub.t be po.a.ted and pubUzhed at teab.t 10 days ptiat to the date ob the meeting. Ib .th-6 meeting daze and time aet bo& youh j"dietion con6Zi,ct,6 in bome way, pteabe tet .th.%a obb.ice know at once ao that a new date may be aet. Th .6 .ia .cmpontant becauee att "Notice ob Aeaeaement and Equalization" bonma that are maii!ed to the .taxpayvL6 wit,Q include the meeting date and time on .them. A nev.iew date change . cannot be made ab.teA the noticee a4e sent oat. your coopenati.on in .thi4 matter. tv Pt be appreciated. Thank you. Sincenee y, A. 0. V.ictoni.an County Adeeaaor AOV /an Enc: • McLeod County Equal Opportunity Employer (�_ No. A.F. 4 —NOtloe to Qmlc of Meeting of Bosh of Review— •Eaual1zdJM W -w " MEAN^ PL=Qm OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA: NOTICE IS $EREBY GIVEN, That the 16TH day of MAY at—LQ_ o'clock A • M., has been fixed as the date for the meeting of the Board of Review— "%(pgltjiw (salke out one) -4n yntLr CITY for said year. This meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 2741, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this 7TH day of MARCH 1985 County Assessor M C L E O D County, Minnesota 'AppHw only to cores whose dbkiww provides for a Board of Equalization instead of a Board of Review. 0 0 (612) 587 -5151 11174r1Y CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 8, 1985 T0: — Mayor and City Council—and—City Engineer -----------—--------- - - - - -- FROM: Gary D. Plotz, City Administrator ------------------------ - - - - -- SUBJECT: Appointment of Contact Person for Sewage Treatment Plant Project ------------------------ - - - - -- I have been advised by CED /Donohue that the typical contact person for wastewater treatment plants is either the Mayor or City Administrator. The primary contact person is responsible for maintaining all the records that will eventually be reviewed by the federal auditors in the year 1991 to 1994. Therefore, I request your approval to adopt Resolution No. 8005. Attachment /ms i q- (5t I RESOLUTION NO. 8005 RESOLUTION APPOINTING CITY ADMINISTRATOR AS CONTACT PERSON FOR SEWAGE TREATMENT PLANT PROJECT WHEREAS, it is the desire of the City of Hutchinson , a municipal corporation, to file applications for federal and state grants for the Planning, Design, and Construction of the City's wastewater treatment facilities under EPA's and the Minnesota's Construction Grants Program; and WHEREAS, it is necessary to designate a representative for the City in connection with these applications; THEREFORE, be it resolved by the City Council of Hutchinson Minnesota, that Ga D. Plotz , City Administrator- nated as the representat v oof the City for the purpose of filing these applications and that he is further authorized and empower- ed to do all necessary things and take all necessary steps in connection with the applications. THEREFORE, be it further resolved that Gary D. Plotz F City Administrator maintain the federal and state mandated records regarding the projects in receipt of federal and state grants. PASSED AND ADOPTED this 12th day of March 1985. Mayor ATTEST: Clerk TR/G /BF7 (612) 587 -5151 • y�y" C/TY OF HUTCH /NEON 37 WASHINGTON AVENUE WEST \ HUTCHINSON, MINN. 55350 G• D March 11, 1985 Mayor Robert Stearns and the Hutchinson City Council RE: Jablinski /Swanson Claim Dear Sirs: I am enclosing for your records copies of the following documents: 1) Letter written to R. J. McGraw on February 12th of 1985. 2) Letter received from Home Insurance Company dated March 5, 1985. As you.are aware, Mr. Jablinski was granted a building permit for a building plan with ari 18' rear lot setback. After construction had begun, it was discovered that the ordinance required a 50' rear lot setback. Mr. Jablinski was required to apply for a variance which would permit the 18' setback and this variance was subsequently granted. Mr. Jablinski alleged damage due to a delay in construction, the necessity of obtaining a variance and loss of rent associated with the postponed completion date of the structure. The total damages claimed were $1,300.00. As you can see, the Home Insurance Company has denied coverage of this claim. In any event, the amount claimed would be under the deductable policy limit. I recommend payment of this claim in the full amount. It is clear that the initial error in granting the permit was made by the city. The city thus cannot really contest liability but only the actual dollar amount of the damages. In contesting the dollar figure the city would expend a considerable amount of money on attorney's fees. I feel that it is better to pay the claim directly toMr. Jablinski and have a satisfied citizen and avoid adverse publicity than to take the matter to cour t and to pay me for unnecessary attorney's fees. At the present time no direct claim has been submitted on behalf of Mr. Swanson. Mr. Swanson's claim is obviously in a different Mayor and Councilmembers March 11, 1985 Page Two category than Mr. Jablinskis and I will make recommendations as to any claim made by Mr. Swanson when I review the factual basis for the damages alleged. Sincerely yours, CITY OF HUTCHINSON -�. U By/ James H. Schaefer Hutchinson City Attorney JES: dlp Enclosures 0 0 1] r (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 R. J. tIcGra::: P .0. Box. 9E Citizens Ban}; Buildinq Hutchinson, 1,1I9 55350 RE: Jablinski - Swanson Dear ! -:r. I•;cGra:: ' February 12, 1985 .I an in receipt of your letter dated February 11, 1985. To revie:; the circumstances of this claim, Flr. Jablinski was rrranted a buildinq permit for a plan building ;.1th an 10' rear lot • setback. After construction had becrun, it was discovered that the ordinance required a 50' rear lot setback. I,:r. Jablinsli i;as required to apply for a variance which would permit the 18' setback and this variance was subsequently granted. 11r. Jablinski alleges damage due to a delay in construction cost by the necessity of obtaininq a variance and also alleges certain loss of rent associated with the postponed completion date of the structure. Your client, I;r. Swanson, appears to be the abutting property o•.!ner. At this time, I am not precisely certain what 1� ;r. Swanson's c'_a ms are. Is Mr. Swanson cliallenging the authority of the City to granti•ir. Jablinski a variance or is 1,Lr. Swanson claiminq that the grentinq of the variance in some tvay damaged his ability to utilize his property or diminished its monetary value? If !.r. Swanson is claiming that the grantinq of the variance affected the use of his property or diminished its value, I would appreciate it if you could forward to me the e:-act nature of Mr. Swanson's claims and the basis for his arriving at any monetary damages. When I have this information, I can evaluate the stx-ength of ilr. S,:ianson's claim compared to the cost to the City and rill be able to make recommendations to the council. Please feel free to give a call with this information or if you have any questions concerning the City's position. Sincerely yours, CITY OF F:LTCHINSON BY/ James H. Schaefer . JHS:dip Hutchinson City Attorney . r_1 LJ • THE HOME INSURANCE COMPANY 7600 FRANCE AVENUE. SOUTH P.O BOX 35927 MINNEAPOLIS. MN 55435 MINNEAPOLIS. MN 55435 612.921.1000 Of - March March 5, 1985 0 Mr. Gary D. Plotz a� City Administrator �, BYJ. City of Hutchinson S2�Z�ZZZ�2 °' 37 Washington Ave. West Hutchinson, MN 55350 Reference is made to: A. Claim Number 351 -L- 779671 -204 B. Insured City of Hutchinson C. Policy Number IST8776170 -65602 D. Claimant Erland Jablinski E. Date of Loss September, 1984 Dear Mr. Plotz: This letter will acknowledge receipt of the above captioned claim which was referred to us by Insurance Planners in Hutchinson, MN. We must direct your attention to the above referenced policy number IST8776170- 65602, and its exclusions 'entitled "Professional Exclusion ": "This insurance does not apply to bodily injury or property damage due to the rendering of or failure to render any Professional service including but not limited to: Legal, Medical, Dental, Pharmacological, Accounting, Adver- tising, Engineering, Architectural, Cosmetic, or Tonsorial Services." Further, I refer you to the general liability coverage E section of form #H33365F and its exclusions lettered sub M which reads: "This insurance does not apply to loss of use tangible property which has not been physically injured or destroyed resulting from sub 1 a delay in or lack of performance Mr. Gary D. Plotz Page 2 by or on behalf of the named insured of • any contract or agreement or sub 2, the failure of the named insureds products or work performed by or on behalf of the narued insured to meet the level of per- formance, quality, fitness or durability warranted or represented by the named insured; but this exclusion does not apply to the loss of use of other tangible property resulting from the sudden and accidental physical injury to or destruction of the named insured's products or work performed by or on behalf of the named insured after such products or work had been put to use by any person or organi- zation other than an insured." Persuant to the exclusions stated above, we have no coverage for this claim under this particular policy. We, therefore, respectfully decline your claim. Sincerely, Robert T. Hemming • CLAIMS REPRESENTATIVE RH:dm 18,139.09 CENTRAL GARAGE FUND REGULAR COUNCIL MEETING March 12, 1985 part $ 22.45 Jungclaus Implement parts 55.28 WATER $ SEWER FUND supplies 6.67 Ag Systems Inc. *U.S. Postmaster stamps $14.00 repairs *U.S. Postmaster postage 159.77 174.60 McAndrews repair parts 63.49 Firemans Fund Schools Ins. Am. Payment Center 3 mos rental 53.00 supplies Blue Cross /Blue Shield March medical ins. 1107.37 842.48 Coast to Coast supplies 32.69 Hutch Plbg. $ Htg. Canada Life March dental ins. 151.12 supplies Curtin Scientific chemicals 584.12 5.05 Electric Motor motor repairs 1077.37 Quades Fireman Fund Schools Inc. March LTD ins. 47.68 supplies Farm $ Home supplies 31.62 42.55 Floor Care Supply supplies 28.26 GTC Auto parts parts 331.88 Fitzloff Hardware supplies 38.88 G & K uniform rental 69.00 Hutch Coop gasoline 342.43 Hutch Utilities electricity 12,469:80 Hutch Wholesale Supply supplies 2.32 Hutch Fire $ Safety repairs 20.00 Johnson Super Valu distilled water 33.05 McLeod Co. San. Landfill Feb. dumping charges 13.00 Mn. Valley Test Lab. testing 57.00 Plaza OK Hardware supplies 1.29 •Quades Electric parts 17.50 Schmeling Oil Co. fuel oil 187.00 State Treasurer PERA 250.04 Water Products meter 280.71 Commission of Revenue Feb. sales tax 325.27 Hutchinson Telephone phone service 349.43 18,139.09 CENTRAL GARAGE FUND Able Hose $ Rubber part $ 22.45 Jungclaus Implement parts 55.28 Allen Office supplies 6.67 Ag Systems Inc. parts 38.00 Brandon Tire repairs 53.00 Blue Cross /Blue Shield March med. ins. 174.60 Canada Life March dental ins. 23.79 Firemans Fund Schools Ins. March LTD ins. 6.60 Farm $ Home supplies 26.64 GTC Auto parts supplies 842.48 Hutch Iron & Metal supplies 48.28 Hutch Plbg. $ Htg. parts 1.00 Hutch Wholesale Supply supplies 251.21 Plaza OK Hardware supplies 5.05 Plowmans parts $ repairs 108.77 Quades supplies 41.00 Sorensen Farm Supply supplies 6.88 State Treasurer PERA 42.55 $1,754.25 s -2- GENERAL FUND • *John McRaith broomball official fees $960.00 *Mn. =State Treas. recreation vehicle reg. 198.00 *Mn. State Treas. snowmobile reg. fees 103.00 *Mn. State Treas. boat reg. fees 88.00 John Bernhagen March compensation 1000.00 Harland Emans custodian fees 240.00 Greg Pearce spray 6.75 Richard Popp schooling 74.90 Orvis Wahl reparis 110.00 Graham Payne skating classes 180.00 An. Swedish Institute tickets 45.00 Bernies Electric heater repair 91.00 Berger Plbg. $ Htg. repairs 19.12 Chemsearch chemicals 176.62 D.A. Tange Co. insurance consultant 600.00 Franklin Printing Co. binding booklets 20.75 Glennon Pub. subscription 26.45 Guthrie Theatre tickets 624.00 Hutch Hi School yearbook 20.00 Hutch Civic Arena ice rental 388.00 Lifesign Design supplies 23.50 Midco Theatre Co. blinds for motor vehicle office 203.20 McIntyre Productions shipping charges 3.75 Mn. Dept. of Transportation license renewal 60.00 Historical Society tickets 67.50 •Mn. Mn. National Guard rental fee 320.00 Stewart Sandwiches arena supplies 63.40 Co. Treasurer real estate taxes 2534.57 A & B Electric repairs $ 35.22 Allen Office supplies 66.59 Am. Welding Supplies chemicals 14.95 Acme Wash Inc. car washings 40.00 Bjerke Oil Co. aviation gas 12,464.02 Brinkman Studio supplies 13.80 Big Bear supplies 32.73 Blue Cross /Blue Shield March med. ins. 11,767.39 Carr Flowers flowers for Joleen 13.00 Central Mn. Comm. parts 25.50 C. R. Vet Clinic Feb. boarding charges 57.00 Coast to Coast supplies 149.52 Coca Cola arena supplies 215.00 Chamber of Commerce office rental 125.00 Carneys Feb. classes for seniors 12.50 Co. Treasurer dl fees for co. 182.50 Charles Bailly & Co. audit fees 670.00 Canada Life March dental ins. 1605.01 Culligan Water softener rental $ salt 44.90 Co. REcorder recording fees 10.00 Crow River Press Inc. Erickson $ Templin envelopes snow removal 223.38 316.50 Firemans Fund Schools Ins. March LTD ins. 588.17 Farm $ Home supplies 150.38 Floor Care Supply cleaning supplies 41.25 -2- GTC Auto Parts supplies $ 72.33 Hardware supplies 129.17 •Fitzloff Pamida supplies 149.37 Great Plains supplies 315.27 George Field seminar expenses 82.82 G $ K Services uniform rental 329.25 Hager Jewelry name plate 8.80 Hutch Cennex gasolines 2853.06 Home Bakery supplies 40.29 Hutch Drug battery 3.69 Hutch Fire Dept. reimbursement 498.00 Hutch Iron iron etc. 22.47 Hutch Leader publications 667.66 Hutch Telephone Co. phone service 2625.26 Hutch Utilities electricity $ gas 17,491.44 Hutch Wholesale Supply supplies 92.45 Hutch Fire $ Safety recharging 32.50 Orlin Henke intown mileage 30.00 Hutch Warehouse Grocery supplies 22.57 Ink Spots printing 57.00 Insurance Planners law liability 421.00 Ideal Shoe Shop repairs 16.00 Jahnke Red Owl supplies 52.29 Jerabek Machine Shop repairs 16.82 Johnson Super,Valu arena sulplies 274.72 K Mart head lamp 7.97 Krasen Plbg parts 28.96 Lamberts Standard Service tow €, tire repair 25.00 Lakes Gas Co. chemical gas 84.00 MTI Dist. parts 1.13 McLeod Coop Power electricity 951.48 Kenneth B. Merrill meals & parking 11.83 McGarvey Coffee coffee 26.80 Northwestern Bell leased line 326.50 Northern State Supply parts 117.43 PLaza OK Hardware supplies 48.84 Pitney Bowes postage meter rental 63.00 Quades freight charges 1.59 State Theatre March rental 325.00 R $ R Specialties Inc. repairs & parts 302.05 Schmeling Oil Co. fuel oil 927.00 Shopko supplies 50.10 Simonson Lbr. supplies 3.55 State Treasurer PERA 3751.26 Tri Co. Water Cond. water softner 22.00 Tombstone Pizza arena supplies 40.50 James Schaefer March compensation 962.50 Xerox Corp. contract payments 397.41 Wesleys Pharmacy blood pressure cuff 55.67 $ 71,947.62 • -3- BOND FUNDS Library Construction Bonds Hutch Leader bids for furnishings Krasen Plbg. & Htg. est. ##4 E. J. Pinske Bldrs Est. #i5 POOL & RECREATION CONSTRUCTION BONDS Soil Exploration subsurface testing 1982 TAX INCREMENT DEBT SERVICE BONDS National. City Bank of Mpls. principal,interest,fees MUNICIPAL LIOUOR STORE 16.10 27,675.00 25,200.00 52,891.10 2,177.74 12,534.29 Quality Wine $ Spirits wine & liquor 1161.53 Ed Phillips $ Sons wine $ liquor 3441.35 Griggs Cooper $ Co. wine & liquor 2071.79 State Treasurer PERA 165.39 City of Hutchinson payroll 4433.17 Bernick Pepsi Cola mix 52.50 Coca Cola Bottling mix 346.75 Northland Beverages mix 402.05 Beverages beer 12;,503.70 •Lenneman Friendly Beverage beer 1429.60 Locher Bros beer 4620.95 Triple G beer 5562.75 Griggs Cooper $ Co. wine & liquor 5121.07 Hutchinson Leader advertising 72.15 Junker Sanitation feb. service 97.50 Crow River Glass Co. door repair 130.00 Electro Watchman alarm charge 102.00 American Linen Supply towell service 17.20 Hutchinson Telephone Co. phone service 56.50 Sprengler Trucking freight charges 967.18 $42,755.13 \J 0 • • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 12, 1985 Mayor Robert Stearns and the Hutchinson City Council RE: Adequacy of Council Minutes Dear Councilmembers: FOR' y��R 1 NFpR�T�O 'K In a recent Letter to the Editor appearing in the Hutchinson Leader James DeMeyer questioned the sufficiency of the m nu es currently being taken by the secretary to the Council. There was an implication that the minutes were not sufficient to adequately.inform the general public of the Council's actions and that this was being done at the direction of the Council in order to prevent accountability for Council actions. Since such allegations impugn the integrity of all Council - members who have been apprdving the contents of the minutes at each council meeting, I felt that a response to the Council from the City Attorney's office would be in order. I_would first point out that all meetings, regularly scheduled or special, are open to the public. Notices given and any member of the general public who chooses to attend in person may do so. Each citizen is free to directly observe the Councilmembers and, for the most part, free to participate in any discussion or debate presented to the Council.. Second, all regularly scheduled meetings of the Hutchinson City Council are taperecorded and the tapes are preserved for an indefinite time. Any individual who desires to review discussion made or comments offered by any Councilmember is free to utilize the tapes to determine the exact content of any debate or discussion. Next, all regularly scheduled meetings of the Hutchinson City Council are broadcast over cable television. Approximately 1/3 of the local homes are capable of receiving such a broadcast. All regularly scheduled meetings of the Hutchinson City Council are fully reported by the Hutchinson Leader and Mayor Robert Stearns and • the Hutchinson City Council March 12, 1985 Page Two KDUZ radio. The Hutchinson Leader, KDUZ radio and cable television are informed of any spec al meetings or workshops and are free to attend such meetings or workshops if they so desire. In addition to all of the above the City Council provides that minutes are taken which record any specific action by the Council and the vote of individual members. The Hutchinson City Charter and Ordinances require that the Council meetings be conducted in accordance with Robert's Rules of Order. Section 47 of Robert's Rules of Order states, "In an ordinary society, unless the minutes are to be published, they should contain mainly a record of what was done at the m eeting, not what was said by the members:' The League of Minnesota Cities Bulletin Number 140b.1 states, "Where there are no such provisions, the method of taking minutes and the form in which those minutes should appear must rest in the discretion of the recording officer, at least in cases where • the Council does not prescribe the form for minutes." It also goes on to state, "At ordinary council meetings and even in formal public hearings held by the council, that are not of a quasi - judicial nature; providing a record of everything that is said is not ordinarily necessary." McQuillen's Municipal Corporations section 14.03 states, "The record of the enactment of an ordinance need not show the ordinance at length. Neither, it has been declared, need the record show informal discussions and offhand conversations." In summary, it is my opinion that the minutes currently being kept by the Hutchinson City Council fully comply with all the statutory and charter requirements and that no revision in the current minute- taking policy is required by law or ordinance. The Council is, of course, free to direct the secretary to make more detailed minutes if the Council feels that the previously mentioned procedures are not sufficient to keep the public adequately informed of the Council's actions and policies. Sincerely yours, CIT OF HUTCHINSON By/ •James H. Schaefer Hutchinson City Attorney JHS:dlp E • 0 Lec,we 'Pell }40b4l policy. The traditional division of powers has not been followed in the pattern of municipal govern- ment. In statutory cities, the council combines the legislative and executive powers in itself. The council is not empowered to delegate its authority if discretion is to be exercised. Practically, this means that committees and Individuals cannot be empowered to make deci- sions. The council may not appoint one or more of its members to look over an item of personal property and decide whether or not to buy it, nor to look over several and buy the one it considers to be the best bargain. The council has this responsi- bility as a group. See Jewell Belting Company v. Village of Bertha, 91 Minn 9, 97 NW 424 (1903). It is possible, of course, to have committees make recommendations to the council for council decision. In practice, in many municipalities this decision may be a routine approval of the com- mittee's recommendations if the committee has done a thorough and competent job. It must be emphasized, however, that it is the council's decision and not the committee's recommendation which is effective to bind the municipality. The statutory city does not require the use of council committees and, as a result, the matter is left to the discretion of the council, as it is in most home rule charter cities. Where committees are not set up by charter, they are usually estab- lished by bylaws. What committees to appoint The policy question of what council committee a city ought to have depends on several things. In the first place, the size of the council has a bearing. Committees would seem to be more necessary where the council is large than where it is small. Where the council consists of five, or fewer, the size is small enough so that it should be able to handle directly most of the matters of municipal government which come before it for action. In the second place, the committee set-up should take into "account the administrative of- ficers of the municipality. It is best to rely upon administrative officers for handling administrative details; and even where policy questions depend upon investigations, these should appropriately be referred to such administrative officers for a report. It is common practice to have council commit- M __ 1!11111-1 tees set up on a functional basis (that is fire, police, health, works, welfare, utility committee, etc.) but this kind of system encourages the handling of administrative details by the council members and does not make full and proper use of the adminis- trative officers. It would seem preferable to have as few council committees as possible and to have these related to special policy problems or to handle certain staff or public relations angles such as: auditing committee, personnel committee, budget committee, public reporting committee, perhaps purchasing committee, perhaps licensing committee. In small cities, without administrative officers on which to rely, the council may find it necessary to rely on council committees dealing with the various city functions. RULES GOVERNING MEETING PROCEDURE M.S. 412.191, Subd. 2 states that the manner in which statutory city council meetings should be conducted is to be determined by the council. This is usually provided for In rules adopted by the council. A suggested set of rules to govern council organization and procedure will be found at the end of this memorandum. Adoption of council rules should be supplemented by the use of a standard work on parliamentary procedure like Roberts Rules of Order, Revised. Because of the small size of most councils, procedure at council meetings, particularly in discussion, tends to be quite informal. However, some rules of procedure are necessary for the orderly transaction of business and property applied can save time and confusion. KEEPING AND PUBLICATION OF MINUTES The provisions of charter and general state laws are controlling on the question of the keeping of minutes of council meetings. 6iEW9— "sreL4re rig *uch provisions, the method m of taking mu }rid the. form ,;in which those minutes show fppear . must rest in the discretion of the recordin *; Officer, at least in cues where, the council does not prescribe the fo6ii for,minute _ i aal,�ooiudciP?l -Waer 4 ilk Ito =rfult and,accurat" �ppy(�e�Qi �ttwic_aofficia6 3ctiYlties These records must be made "on paper of durable quality and with the use of ink, carbon papers, and typewriter ribbons of such quality as to insure S. C. permanent records." re that the clerk must have a minute book which contains all proceedings of the council, an ordinance.book in which there is recorded at length all ordinances passed by the council, and also an account book in which there is recorded all the money transactions of the city. Ordinances, resolutions, and claims need not be given in full in the minute book if they appear in other permanent records of the clerk and can be accurately identified from descrip- tions given in the minutes. However,4&.$.AC}.705 tgguires ;that the names of those voting for an4 Against any, action must be recorded in the ,mini .ytes. This section ilso requires that the vote of each member be recorded on each appropriation of money, except for payments of judgments, claims, and amounts fixed by statute. Usually home rule charter provisions are no more detailed than provisions of the statutory city law. Under such statutes or charter provisions, the clerk is vested with a wide discretion as to how the min- utes should be kept. Where there is no provision requiring the use of a bound volume, a looseleaf minute book may be used. Where each page is properly numbered, this arrangement ordinarily will be found very satisfactory. It is much more flexible than the use of a bound volume since it permits insertion of new sheets where needed, the writing up of the minutes on typewritten looseleaf sheets, and fitting of such new material in proper places in the book. Except in cities with home rule charters containing prohibitory provisions„ the minutes may be written in longhand, typed, mimeographed, or otherwise duplicated. The only statutory requirement on this point is the one previously quoted that the paper must be of durable quality and the printing must be such as to insure permanency. At ordinary council meetings and even in forma! public hearings held by the council, that are not. of a quasi- judicial nature, - providing -a . record ofi gverything that is said is not - ordinarily necessary; however, in any case where a verbatim record is required by law or charter or desired by the council, the use of a tape recorder instead of a court reporter to accomplish that objective Is probably valid. The court has so held in a teacher's discharge proceeding before a hearing examiner acting for a school board. (Whalen v. Minneapolis Special School District No. 11 309 Minn 292, 245 NW 2d 440, 1976.) S. C. •M- SAIZ191, subd. 3 authorizes the council of any statutory city in its discretion to publish in the official newspaper all or any part of the official -7- proceedings of the city council. If only parts of the minutes are published, they should indicate in what respects they are incomplete. If published proceedings included an itemized list of clai paid, the claims need not be itemized in 4 annual financial statement. (M.S. 412.231.) Publication requirements for council proceed- ings are governed by charters and general laws, and in the absence of provisions for publication, no publication is necessary. Therefore, proceedings of the council need not be published in statutory cities and in those cities whose charters have no contrary requirement. Such signatures as are required by statute, charter or rules of the municipality should appear in the minutes. There is no provision in :he statutory city law which expressly requires either the clerk or the mayor to sign the minutes. Ap- parently, the only statutes which might be appli- cable are M.S. 412.151 or 412.201 and it is doubt- ful whether either of these covers council minutes. Section 412.151 provides that the clerk "shall act as the clerk and bookkeeper of the city, be the custodian of its seal and records, countersign its official papers." Section 412.201 reads: "Every contract, conveyance, license, or other written instrument shall be executed on the part of tf city by the mayor and clerk, with the corpora seal affixed, and only pursuant to authority from the council." While there is no specific requirement in the law, it seems clear that it was contemplated that the city clerk should sign the minutes. If the minutes are typewritten, as is frequently the case, there is no way of telling whether they are the minutes taken by the clerk, unless the clerk makes some mark on them to indicate that they are the original records of the proceedings. The same thing would be true if the proceedings are published and a copy of the printed minutes pasted in the minutes book in lieu of any other method of recording them. This may be done if the proceedings as published contain everything which is required to appear in minutes. The copy used in the minute book, however, should be authenticated by the signature of the clerk so as to preclude any ques- tion as to the genuineness of the minutes should they ever be material in a judicial action. It may be the practice in some statutory cities for both the mayor and the clerk to sign th• minutes. Except as both signatures may be re- quired by council rules, however, it is pro- • 0 bably sufficient if they are signed by the clerk. _ VOTING PROCEDURES Participation by mayor and clerk The city council in a standard plan statutory city is composed of five members including the mayor, the clerk, and three council members. (M.S. 412.191, subd. 1.) This means that in standard plan cities the clerk and mayor have exactly the same voting powers and other privileges as do the three council members. They may vote whenever a vote is taken whether or not the vote results in a tie and, if there is a tie, neither has any additional voting powers. One exception is, however, the right of the mayor under M.S. 412.02 to fill council vacancies if the remaining members of the council, because of an equal division, are unable to fill the vacancy. The right of the mayor and clerk to make and second motions would seem to be implied from their privilege of voting and taking part in the regular deliberations of the council. There is nothing in the law to prevent the clerk or mayor from making and seconding motions. The council is authorized to adopt rules of procedure and conceivably might limit the power of the mayor or clerk to make motions by those rules but if that has not been done, the right exists. In optional plan statutory cities, where the clerk is not a council member, he or she cannot vote or participate in council proceedings. The mayor has the same right to vote as in standard plan cities. Quorum Under the provisions of the city code, any three council members constitute a quorum and may transact any business which the five could transact. This language indicates that even if the mayor and clerk were absent, the meeting would legally carry on the business of the city. Business may be transacted by majority vote of those present, except in the case of ordinances or other matters which require a majority vote of all the members of the council. This means that if only three members are present at a council meeting, any motion, rule, bylaw, resolution or ordinance passed by a vote of all three is invalid. The question is more difficult when one or two of those present abstain from voting and those who do vote do so in the affirmative, for instance on a motion or resolution in a statutory city. The minimum number of votes necessary to pass a measure in a city council apparently has never been determined by the Minnesota Supreme Court. But under common law, apparently the number of necessary votes is a majority of those voting on the issue, but not less than a majority of a quorum. (56 Am. Jur. 2d Mun. Corp. Sec. 170; McQuillin, Municipal Corporation, Sec. 12.31b; cf. Adkins v. Citizens Board of Huntington, 12 W va. 171, 162, SE 853 [1932]; Buell v. Buckingham and Co., 16 Iowa 284 85 AM dec. 516 [1864].) Inclusion in the statute reinforces this rule. Under M.S. 412.191, a majority of the council in a statutory city constitutes a quorum; this implies that a quorum may do any business where a greater number is not specifically required to act. Under M.S. 645.08 (4), a part of a statute on the interpre- tation of statutes, "Words in a law conferring a joint authority upon three or more public officers or other persons are construed to confer authority upon a majority of such officers or persons." Though not explicitly stated, this provision seems to refer to the affirmative vote of a majority. When a statute requires a unanimous vote of those present, as in certain instances under the Official Interest statute (M.S. 471.88), unanimity probably requires the affirmative vote of all members present. Seine home rule charters provide that a council member who is present and does not vote is voting in the negative. Obviously, under such a charter provision a measure requiring a majority of a quorum for adoption cannot be adopted if three council members are present and one votes in favor while two abstain. This is true regardless of the rule the court might apply in a similar situation involving a statutory city. Recording of Votes The statutory city laws do not expressly regulate the taking of votes by a council on matters before it, but M.S. 471.705 requires that the vote of the council on any action must be recorded. The council is authorized to adopt rules governing its own procedure, and if no such rules have been adopted, the vote may be given in any form which clearly expresses the will of the members. It may be by ballot, by roll call, or by voting as a group, so long as the vote of the individuals is recorded. See McQuillin Municipal Corp. [3rd ed.] Sec. 1343a. It is generally held that an aye and a nay vote is not necessary to the validity of the action J ,V..UNICIPAL CORPORATIONS 4 .bf the tra*ions of the corporate meeting." The appointment of one to keep the records, made by the presiding officer without objec- tion, may be considered an appointment by the meeting." Where the selectmen of a town, without express authority, appointed a temporary clerk, who acted without objection, his record of the transactions of the meeting was held valid on the de facto princi- ple.1' 1 Massachusetts. Attorney - General v. Crocker, 138 Mass 214. ' Montana. Butte v. Nevin, 46 Mont 380, 128 P 600 (clerk). New York. In re Village of Haver. straw, 132 Misc 42, 229 NYS 357 (village clerk). ' Illinois. Atwood v. Otter, 296 111 70, 129 NE 573; People v. Carr, 231111502 83 NE 269; Hepler v. People, 226 111275: 80 NE 759. 4 Vermont. Lemington v. Blodgett, 26 Vt 210. . s Connecticut. Bartlett v. Kinsley,15 Conn 327. Maine. Kellar v. Savage, 17 Me 444. Massachusetts. Stebbins v. Merritt, 10 Cush 27. s New York. Stanley v. Board of Ap. Peals of Village of Pierpont, 168 Misc 797, 5 NYS2d 956. ' Iowa. Swan v. Indianola, 142 Iowa 731, 121 NW 547 (deputy clerk). 'Arkansas. Lackey v. Fayetteville Water Co., 80 Ark 108, 96 SW 622. s Maine. Kellar v. Savage, 17 Me 444. Ohio. State v. Fouts, 103 Ohio St 345, 132 NE 729. " Michigan. People v. Ihnken, 129 Mich 466, 89 NW 72. 11 Vermont. Hickok v. Shelburne, 41 Vt 409; Hutchinson v. Pratt, 11 Vt 402. 1' Oregon. State v. McKee, 20 Ore 120, 25 P 292; State v. Smith (Ore), 25 P 389. j "Massachusetts. Attorney - General v. Crocker, 138 Mass 214, 219. ' II. SUFFICIENCY § 14.03. Showing required. The municipal record, to be complete, should show all of the essen4 (tial or material facts respecting the corporate vote, actor transac• tion and that all of the mandatory charter provisions have been followed substantially.' For example, where bills are required to be read a certain number of times before passage, the record should show that this has been done.' I4owever, the view has been expressed that a council need not, as a prerequisite to taking action, compile an evidentiary record through formal proceedings. It is free to base its actions on information -and arguments that come to it from any source.' An incomplete record or the absence of a record may render ineffectual the action taken or purported to have been taken.' A record is sufficient, however, if it shows that the ordinance was adopted in the manner and by the vote prescribed and duly entered in the minutes as required,' even though there are some irregulari- ties in the record.• Failure to sign' or delay in signingo the minutes 5 MUNICIPAL RECORDS § 14.03 has been said not to invalidate them. They need Pbe signed at all unless required by law.* The record of the enactment of an ordinance need not show the ordinance at length.10 Neither, it has been declared, need the record ,show informal discussions and offhand conversations.'t It is a rea- sonable rule that courts will not require the same exactness in keep- ing the records of a town as in the case of court records." So, in keeping records of councils of small cities and towns the same exact- ness is not required as in the more important urban centers, because usually such records are kept by inexperienced persons." 'Alabama. Culpepper v. Phenix City, 216 Ala 318,113 So 56; Bell v. Jonesboro, 3 Ala App 652, 57 So 138. Illinois. Chicago v. McCluer, 339 Ill 610,171 NE 737; People v. Starne, 36 Ill 121. Iowa. State v. Livermore, 192 Iowa 62,185 NW 1; Jones v. Sheldon, 172 Iowa 406,154 NW 592. Kentucky. Meacham Contracting Co. V. Kleiderer, 146 Ky 441, 142 SW 720. Massachusetts Commonwealth v. Davis, 140 Mass 485, 4 NE 577. Mississippi. Corinth v. Sharp, 107 Miss 696, 165 So 888. Nebraska. Shambaugh v. Buffalo County, 133 Neb 46, 274 NW 207. New Jersey. State v. Union, 32 NJL 343; Appeals of Jersey City (1945 Tax As- sessments) (Div of Tax App), 49 A2d 26 (all facts necessary to exercise of statuto- ry authority). Pennsylvania. Logan v. Tyler, 1 Pitts 244. Wisconsin. Schwartz v. Oshkosh, 55 Wis 490,13 NW 450. ' Missouri. Rockville v. Merchant,'60 Mo App 365, 371. Bill- reading requirements generally, 113.46. Presumption as to bill- reading require- ments, §14.03x. ' Metro Cable Co. v. CATV of Rock- ford, Inc., 516 F2d 220 (Illinois law). 4 Georgia Scott v. Mayor ✓!o Council Of Mount Airy, 64 Ga App 828, 14 SE2d 127 (tax levy). 1111nois People v. Illinois Cent. R. Co., 374 11192, 28 NE2d 106 (tax levy). Kentucky. Bates v. Jenkins (Ky), 322 SW2d 475; Hazard v. Collins, 304 Ky 379, 200 SW2d 933; Louisville v. McKegney, 70 Ky (7 Bush) 651. Missouri. Brunswick v. Scott, 219 Mo App 45, 275 SW 994 (absence of record). Montana. O'Brien v. Drinkenberg, 41 Mont 638,111 P 137 (insufficient record). s Georgia. Cartersville v. McGinnis, 142 Ga 71, 81 SE 487. Illinois. Schofield v. Hudson, 66 III App 191 (vote). Indiana. State v.1. May, 190 Ind 619, 131 NE 382. Kentucky. Orr v. Mann, 208 Ky 46, 270 SW 491; Harrison v. Greenville, 146 Ky 96,142 SW 219; Martin v. Greenville, 145 Ky 649,140 SW 1043. New Hampshire. Pierce v. Richard- son, 37 NH 306 (appointment of officers). Oregon. Irelan v. Portland, 91 Ore 471, 179 P 286. s United States. First Trust Co. of St. Paul v. Board of Education of Whitley County, 78 F2d 114 (typewritten sheets attached to record book with paper clips). Arkansas. Malvern V. Cooper, 108 Ark 261,156 SW 845 (erroneous recital of date of passage). Colorado. Brophy v. Hyatt, 10 Colo 223, 15 P 399 (interlineation of record). Iowa. Jones v. Sheldon, 172 Iowa 406, 154 NW 592 (failure to spread resolu- tiotis on pages of book}, Collins v. Iowa City, 146 Iowa 305, 125 NW 226. Kentucky. Huddleston v. Ashland, I . 388 RULES OF ORDER §". other officers, committees, and members on matters of par- liamentary procedure. His role during a meeting is purely an advisory and consultative one —since parliamentary law gives to the chair alone the power to rule on questions of order or to answer parliamentary inquiries. A small local organization should rarely require the services of a parliamentarian, unless it undertakes a gen- eral revision of its bylaws; but for large assemblies and conventions or organizations where the transaction of busi- ness is apt to be complex, it is advisable to engage Some state or national organizations find it advisab employ a parliamentarian throughout the year to i with any questions that may arise in interpreting b} and rules, or in connection with the work of the boarc of officers or committees. In such a case, the parlia tariari s duties extend beyond giving opinions to the siding officer during meetings, and may include assisti the planning and steering of business to be introd Appointment of parlimnentarian. If a parliamentari needed by an organization, the president should be fr appoint one in whom he has confidence. The board c ciety must approve any fee that will be required, hot% If he is needed for only one meeting, a parliament should be appointed as far as possible in advance o meeting at which he is to serve, since his main work si be done outside the meeting. Duties of the parliamentarian. The president, knc in advance the business to come before the asses should confer with the parliamentarian before the i ings open, and during recesses, in order to anticipate problems that may arise and to avoid, as much as he frequent consultation during the meetings. There is r rule for the number of additional functions a parlia tarian may be asked to perform as a permanent appo such as teaching classes, holding office hours during ventions, and the like. 847• MINUTES; REPORTS OF OFFICERS 389 During a meeting the work of the parliamentarian should be limited to giving advice to the chair and, when requgsted, to any other member., It is also the duty of the parliamen- tarian—as inconspicuously as he can —to call the attention of the chair to any error in the proceedings that may affect the substantive rights of any member or may otherwise do harm. Only on the most involved matters should the parliamentarian actually be called upon to speak; and the practice should be avoided if at all possible. The parliamen- tarian should be assigned a seat next to the chair, so as to be convenient for consultation in a low voice, but the chair should try to avoid checking with the parliamentarian too frequently or too obviously. After the parliamentarian has expressed an opinion on a point, the chair has the duty to make the final ruling and, in doing so, has the right to follow the advice of the parliamentarian, or to disregard it. Regarding the duties of the parliamentarian in connec- tion with a convention, see also pages 507 -508. § 47. MINUTES AND REPORTS OF OFFICERS Minutes The record of the proceedings of a deliberative assembly is usually called the minutes, or sometimes — particularly in legislative bodies —the fourn(71.1�,p"ari'6idinaiy society; unj Fegg- the minutes are to be published; they- should contain, (mainly a record of what was done at the meeting, notwha' teas said by the member. The minutes should never reflect the secretary's opinion, favorable or otherwise, on anything said or done. CONTENT OF THE MINUTES. The fir =t paragraph of the min- utes should contain the following information (which need not, however, be divided into numbered or separated items lirectly corresponding to those below): 1) the kind of meeting: regular, special, adjourned regu- lar, or adjourned special; r I t x, 390 RULES OF ORDER 547. 2) the name of the society or assembly; 3) the date and time of the meeting, and the place, if it is not always the same; 4) the fact that the regular chairman and secretary were present or, in their absence, the names of the per- sons who substituted for them; and 5) whether the minutes of the previous meeting were read and approved —as read, or as corrected —the date of that meeting being given if it was other than a regular business meeting. The body of the minutes should contain a separate para- graph for each subject matter, and in such a format should show: 6) all main motions (10) or motions to bring a main ques- tion again before the assembly (pp. 64-68, and 33 -36), — except any that were withdrawn— giving: a) the wording in which each motion was adopted or otherwise disposed of flvith the facts'as to'hol} fthe- motion may have been debated or amended) pefore disposition being mentioned only p4tej}- �hetically)s b) the disposition of the motion, including —if it was temporarily disposed of (p. 77) —any primary and secondary amendment and all adhering secondary motions that were then pending; and c) usually, in the case of all important motions, the name of the mover; and 7) all points of order and appeals, whether sustained or lost, together with the reasons given by the chair For his ruling. The Last paragraph should state: 8) the hour of adjournment. Additional rules and practices relating to the content of the minutes are the following: —The name of the seconder of a motion should not be entered in the minutes unless ordered by the assembly. 1911111 M ,, 1.. $ 47. MINUTES; REPORTS OF OFFICERS 1391 —When a count has been ordered or the vote is by ballot, the number of votes on each side should be entered; and when the voting is by roll call, the names of those vot- ing on each side and those answering "Present" should be entered. If members fail to respond on a roll call vote, enough of their names should be recorded as present to reflect that a quorum was present at the time of the vote. —The proceedings of a committee of the whole, or a quasi committee of the whole, should not be entered in the minutes, but the fact that the assembly went into com- mittee of the whole (or into quasi committee) and the committee report should be recorded (see Si). —When a question is considered informally, the same information should be recorded as under the regular rules, since the only informality in the proceedings is in the debate. —When a committee report is of great importance or should be recorded to show the legislative history of a measure, the assembly can order it "to be entered in the minutes," in which case the secretary copies it in full in the minutes. t-The name and subject of a guest speaker can be given, y Out no effort should be made to summarize his remark. THE SIGNATURE. Minutes should be signed by the secre- tary and can also be signed, if the assembly wishes, by the president. The words Pespectfully submitted— although occasionally used — represent an older practice that is not essential in signing the minutes. FORM Or THE KIINOTEs. The principles stated . above are lustrated in the following model form for minutes: The regular monthly meeting of the LAI. Society was held on Thursday, January 4, 19_ at 8:30 at the Society's build- ing, the President being in the chair and the Secretary being Present. The minutes of the last meeting were read and ap- proved as corrected. TPII7° i 'II rc i Ij 1;. i' 392 RULES OF ORDER 847• The Treasurer reported the receipt of a bill from the Downs Construction Company in the amount of $500 for the improve- ments recently made in the Society's building. The question put by the chair "that the bill be paid" was adopted. Mr. Johnson, reporting on behalf of the Membership Com- mittee, moved "that John R. Brown be admitted to membership in the Society." The motion was adopted after debate. The report of the Program Committee was received and placed on file. The special committee that was appointed to investigate and report on suitable parking facilities near the Society's building reported, through its chairman, Mrs. Smith, a resolution, which, after debate and amendment, was adopted as follows: "Re- solved, That.. . . [its exact words immediately before being acted upon, incorporating all amendments]." The resolution relating to the use of the Society's library by nonmembers, which was postponed from the last meeting, was then taken up. This motion and a pending amendment were laid on the table after the chair announced that the guest speaker had received a phone message which would require his early departure. The President introduced the guest speaker, Mr. James F. Mitchell, whose subject was At the conclusion of Mr. Mitchell's talk, the resolution relat- ing to the use of the Society's library by nonmembers was taken from the table. After amendment and further debate, the resolu- tion was adopted as follows: "Resolved, That ... [its exact wording immediately before being finally voted on]." Mr. Gordon moved "that the Society undertake the establish- ment of a summer camp for boys on its lakefront property." Mrs. Thomas moved to amend this motion by inserting the word "underprivileged" before "boys." On motion of Mr. Dorsey, the motion to establish the camp, with the pending amendment, was referred to a committee of three to be appointed by the i '_iair with instructions to report at the next meeting. The chair ap- pointed Messrs. Flynn, Dorsey, and Fine to the committee. The meeting adjourned at 10:05 r.M. Margaret Duffy, Secretary (Mrs. James W. ) I'lll''�lI��I'lllll illlll�lllil�l� III" §4T MINUTES; REPORTS OF OFFICERS 393 - READING AND APPROVAL OF MINUTES. In Organizatialls that hold reglrlar one - meeting sessions quarterly or oftener, pro- cedures relative to the reading and approval of minutes are as follows: —The minutes of each meeting are normally read and approved at the beginning of the next regular meeting, immediately after the call to order and any opening ceremonies. An adjourned meeting of an ordinary society approves the minutes of the meeting which established the adjourned meeting; its own minutes are approved at the next adjourned or regular meetiflg, whichever occurs first. A special meeting does not ap- prove minutes; its minutes should be approved at the next regular meeting. — Corrections, if any, and approval of the minutes are normally done by unanimous consent. The chair calls for the reading of the minutes, asks for any corrections, then declares the minutes approved, as shown on page 301. —By a majority vote without debate, the reading of the minutes can be "dispensed with" —that is, not carried out at the regular tune. If the reading of the minutes is dispensed with, it can be ordered (by majority vote without debate) at any later time during the meeting while no business is pending; and if it is not thus taken up before adjournment, these minutes must be read at the following meeting before the reading of the later minutes. In organizations where 1 "91(1171- 11"Siness sessions are held less often than glrnrt"11y and do not last longer than one Iay, the executive board —or, if there is none, a commit - ee appointed for the purpose— should be authorized to ap- :,rove the minutes. The fact that the minutes are not then read for approval at the next meeting does not prevent a member from having a relevant excerpt read for infor- mation; nor does it prevent the assembly in such a case IIIII I vt±4; 1111 F 394 RULES OF ORDER §47• from making additional corrections, treating the minutes as having been previously approved (see third paragraph below). In sessions lasting longer than one day, such as conven- tions, the minutes of meetings held the preceding day are read and are approved by the convention at the beginning of each day's business after the first (and minutes that have not been approved previously should be read before the final adjournment) — except as the convention may au- thorize the executive board or a committee to approve the mint's al a later time. lV'hen thq minutes `are approved, the wprd Appr6pcd; " with the secretary's initials and the date, should, be writ- ten below them. If the existence of an error or material omission in tht minutes becomes reasonably established after their ap- proval —even many years later —the minutes can then be corrected by means of the motion to Amend Something Pre: iously Adopted (34), which requires a two - thirds vote, or a majority vote with notice, or the vote of a majority of the entire membership, or unanimous consent. MINUTES TO BE PUBLISHED. When minutes are to be pub- lished, they should contain, in addition to the information described above, a list of the speakers on each side of every question, with an abstract or the text of each address. In such cases the secretary should have an assistant. When it is desired, as in some conventions, to publish the pro- ceedings in full, the secretary's assistant should be a steno- graphic reporter. The presiding officer should then take particular care that everyone to whom he assigns the fl. or is fully identified. Under these conditions it is usually ner sary to require members to use a public - address system. Reports of committees should be printed exactly as sub- mitted, the minutes showing what action was taken by the assembly in regard to them; or they can be printed with all additions in italics and parts struck out enclosed in brackets, 947• MINUTES; REPORTS OF OFFICERS t 395 in which case a note to that effect should precede the report or resolution. Reports of Officers In principle, all reports of officers in a society are inci- dent to administrative duties that these officers have by virtue of provisions in the bylaws or other rules. Strictly Speaking, in a purely deliberative assembly, the officers make no reports. In an organized society the bylaws may require,each of the principal offic rs to make a report of( the yeat's work at the aMu'aj jrt'eeting (9). At any meeting at which offi- cers' reports are made, they immediately follow the read- ing and approval of the minutes. REPORTS OF EXECUTIVE OFFICERS. In addition to their an- nual reports, the president and vice - president from time to time may wish or need to report on their activities in connection with administrative duties. Such reports are usually for purposes of information only, but may some- times contain recommendations calling for action by the assembly. In either case, the reports should generally con- form to the rules as to form, substance, and disposition that govern committee reports (50). Motions to adopt or implement any recommendations should be made from the Floor by a member other than the reporting officer. REPORTS BY THE TREASURER. At each meeting Of a society the chair may ask for a "Treasurer's report," which may consist simply of a verbal statement of the cash balance on hand —or of this balance less outstanding obligations. Such report requires no action by the assembly. In addition, the treasurer is required to make a full fi- lancial report annually, and in some societies more often. Such an annual report should always be audited. Form and Content of financial report. The best form for the financial report depends on particular conditions, such as the kind and size of the society, the nature of its activi -.FXI "'`!l'rr— I, uoixrra,�se�sapinnmmiuni j' i+ t' 0 Minnesota Pollution February 11, 1985 tUnf Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear of Re: Wastewa er Treatment Facilities Hutchinson, Minnesota FOR IYOUR r 4 INFORMATION \� X21 1S"07 FEB 1985 0 RECEIVE ti In response to your letter of January 28, 1985 several of your questions are addressed herein. To best answer your questions about project costs and fees, I refer you to Robert Einwick of our Grants Section since he deals with these on a day to day basis. Mr. Einwick may be contacted at (612)296 -7368. Regarding project status, a copy of an internal office memo addressing this subject has been enclosed. This memo basically means that if you are confident that their are no inconsistencies between the Facilities Plan, the Industrial Pretreatment Program and the industrial treatment agreements, the project probably need not be delayed. Recognize, of course, that facilities planning is not officially completed until the final approval letter is received. The difference between the two funding percentages in question is due to the limited funding assistance Hutchinson can receive for "financial hardship" caused by this project. At our December 20, 1984 meeting, funding was discussed in generalities to some extent. If you recall, we did not know until after the meeting that Hutchinson could receive only five percent State supplemental grant assistance for financial hardship. Although the total maximum grant any project can receive is 75% of the eligible cost, the maximum eligible assistance for Hutchinson evidently totals only 70% since the City does not quality for • the maximum supplemental grant assistance for financial hardship. Phone: 1935 West County Road 62, Roseville, Minnesota 55113 -2785 Regional Offices • Duluth /Brainerd/Detroit Lakes /Marshall /Rochester Equal Opportunity Employer °02P.® I Mr. Gary Plotz Page 2 The schedule discussed at our December 20th meeting was, again, covered in general terms to a certain degree. The intent was mainly to give you and the other representatives of the City an idea of how scheduling might affect different aspects of the project. At our meeting, we noted that in order to be placed on the project list for funding of construction in 1987, plans and specifications for Hutchinson must be approvable by July 1986. As a matter of policy, the MPCA and the U.S. Army Corps of Engineers require submittal of completed plans and specifications before any review begins, and that all project schedules include a six month period for their review. Priorities and other tasks being worked on at the time of any submittal are also significant factors in determining when a project will be reviewed. Consequently, I would not predict that submittal of "substantially complete" or incomplete plans and specifications in December of 1985 will be considered as meeting the product submittal deadline and given review priority. More specifically, there definitely exists a risk that the Hutchinson plans and specifications will not be reviewed and approved in time if a completed product is not • submitted by December 1985. If you have any further questions please contact me at (612)296 -7389. Sincerely, Gerald D. Canfi ld Staff Engineer Technical Review Section Division of Water Quality GDC:cc Enclosure cc: Marlow Priebe, Director of Engineering, Hutchinson James Welday, Rieke - Carroll - Muller r1 U SF- 00000.03 _ (STATE OF MINNESOTA DEPARTMENT MN POLLUTION CONTROL AGENCY 0 lice Memorandum • TO: DATE: C G G �•,5 John E. Hensel, Supervisor Minor Municipal Engineering Unit Technical Review Section FROM: / PHONE: Jerry Canfield, Staff Engineer t� 1�5 Minor Municipal Engineering Unit?,G Technical Review Section SUBJECT: HUTCHINSON FACILITIES PLAN STATUS The concerns of Technical Review Section staff regarding Hutchinson's Facilities Plan have been addressed such that the project can be considered technically approvable, with two express conditions. The first condition is that the industrial treatment agreements, which have yet to be submitted, agree with the information reported in the Facilities Plan and the Industrial Pretreatment Program documents. The second condition is that the Industrial Pretreatment Program, currently under review by other Technical Review Section staff, be consistent with the facilities plan in all respects. If concerns are raised due to inconsistencies or conflicts discovered during the review of these documents,. resolution will be required prior to approval of each Wr r. /fi , 0 004ESpT4 no yo lot a e� OF TR February 0 Minnesota Department of Transportation BOX 766 2509 TRANSPORTATION ROAD WILLMAR, MINNESOTA 56201 27, 1985 Mr. Marlow Y. Priebe, City of Hutchinson 37 Washington Avenue Hutchinson, MN 55350 Dear Mr. Priebe: Director of Engineering West On January 8, 1985, the City Council passed temporary signal at the intersection of T.H. January 22 and 23, 1985, Mn /DOT conducted a the intersection. This count indicated that this location. We have requested that a job construction begin during 1987. FOR YOUR INFORMATION (612) 231 -5497 j89 m MAR 19. 0 \�C'. a resolution requesting a 7 and School Road. On turning movement count at a signal is warranted for be programmed and that The City asked that a temporary signal be installed prior to the per- manent construction. I do not feel this would solve the problem. The majority of accidents occuring at this site are rear - enders or side- swipes. Major reconstruction of the intersection is needed to elimi- nate the contributing factors to these accidents. The construction of a temporary signal at this site would most likely result in the dealy in constructing a permanent signal. A temporary signal would provide some protection and would lower the urgency now felt for work at this location. If the City of Hutchinson does want to proceed with the design and construction of a temporary signal, it might be possible. The City would be required to hire a consultant to provide the plans, the spe- cifications, and the engineers estimate. The City would let and build the project. The State would pay one -half the cost of constructing the signal. The State would provide a controller and cabinet and any pedestals that might be needed. The City would pay for one -half of the State provided equipment. The City should estimate its share of An Equal Opportunity Employer Page 2 Feb. 27, 1985 the cost of constructing a temporary signal to be between $40,000 and $50,000. The use of Federal monies has been requested for the per- manent signal. These monies are not available for a temporary signal. If you have any questions, please feel free to contact me. Sincerely, K. A. Madole District Engineer (ADKM837) 0 0 Minnesota Q Department of Transportation f' BOX 744 • 2505 TRANSPORTATION ROAD F� WILLMAR, MINNESOTA 54201 ./ :o,OF p..41 March 6, 1985 Ms. Marilyn Swanson Administrative Secretary City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 112 4 'O` C &1AR7985 �o BY ';�:Jl sz (612) 231 -5497 FOR YOUR INFORMATION Dear Ms. Swanson: Mn /DOT is aware that the City of Hutchinson has passed resolutions on December 11, 1984; January 8, 1985; and on February 26, 1985; all requesting the installation of a temporary signal at T.H. 7 and School Road. Our response was sent to Mr. Priebe and a copy is attached. The second resolution requested speed studies along T.H. 7. Preliminary studies have been done. Before a recommendation can be made to St. Paul, additional studies will be needed. Subject to weather conditions, we expect to complete these studies about mid - April. We will contact the city soon after completion of the studies. Sincerely, K. A. Madole District Engineer Enc: Letter (ADKM846) r� L An Equal Opportunity Employer 1 • • • lb .tr February 27, 1985 Mr. Marlow V. Priebe, City of Hutchinson 37 Washington Avenue Hutchinson, MN 55350 Dear Mr. Priebe: Director of Engineering West On January 8, 1985, the City Council passed temporary signal at the intersection of T.H. January 22 and 23, 1985, Mn /DOT conducted a the intersection. This count indicated that this location. We have requested that a job construction begin during 1987. r v (612) 231 -5497 a resolution requesting a 7 and School Road. On turning movement count at a'"signal is warranted for be programmed and that The City asked that a temporary signal be installed prior to the per- manent construction. I do not feel this would solve the problem. The majority of accidents occuring •at this site are rear - enders or side- swipes. Major reconstruction of the intersection is needed to elimi- nate the contributing factors to these accidents. The construction of a temporary signal at this site would most likely result in the dealy in constructing a permanent signal. A temporary signal would provide some protection and would lower the urgency now felt for work at this location. If the City of Hutchinson does want to proceed with the design and construction of a temporary signal, it might be possible. The City would be required to hire a consultant to provide the plans, the spe- cifications, and the engineers estimate. The City would let and build the project. The State would pay one -half the cost of constructing the signal. The State would provide a controller and cabinet and any pedestals that might be needed. The City would pay for one -half of the State provided equipment. The City should estimate its share of Y' - / ,rj 0 Page 2 Feb. 27, 1985 z the cost of constructing a temporary signal to be between $40,000 and • $50,000. The use of Federal monies has been requested for the per- manent signal. These monies are not available for a temporary signal. If you have any questions, please feel free to contact me. Sincerely, K. A. Madole District Engineer (ADKM837) 0 CENTRAL PRAIRIE RAILWAY ASSOCIATION • MEETING NOTES March 1, 1985 FOR YOUR INFORMATION The Central Prairie Railway Association met on Friday, March 1, 1985, in the conference room at Citizens Bank. Chairman Sheldon Nies called the meeting to order at 1 p.m. In discussion led by Chairman Nies, Ancher Nelsen, and Jerry Ross, it was reported that the Association has made an offer of $418,000 to BN for the purchase of the Hutchinson line. This is fe.lt to be a realistic offer. It was brought out that the feasibility of the rail project hinges on commitments for usage by the 4 major shippers - 3M Company, Hercules Company (formerly Amoco) Lester's and Hutchinson Farmer's Elevator. At this time elevator manager Howard Anderson has meetings pending with the elevator board which will determine the elevator's direction. A formal engineering study of the condition of the entire line needs to be made as a first step. Chairman Nies has been advised the cost of such a study will be between $9,000 and $10,000. •There is an April 15 deadline for applying for state grant assistance on - retying rails.. Shippers and rail authority must_ come up with 10% of the cost or the state will not match funds. Grant assistance will no longer -be available for such projects in-the future. -Jerry-Ross reviewed the steps required to operate the railroad. The rail authority would be the purchaser and general partner. Shippers or others could be limited partners for specified investment amounts. Mr. Ross is willing to be the operator. Steps to proceed would be: 1. Order engineer's report. 2. Submit engineer's report and financial information to the state in a prospectus. 3. State does cost - benefit study to determine feasibility of rail project. Chairman Nies was directed to make necessary contacts to start the procedure and to call another meeting of the Association in the near future to secure commitments that are necessary if the project is to proceed. Meeting adjourned at 3:15 p.m. 0 Recorded by Hazel Sitz FOR YOUR INFORMATION ' �23q.5678 4C 4P 19,9.5 MIDWEST RECYCLING P.O. BOX 356 TRIMONT, MN 56176 507- 639 -3161 Dear Council Members, Midwest Recycling is currently recycling aluminum cans in your town on a regular basis. We are in your town every third week at the Big D Discount Foods. We are advertising with posters and in the local paper. However, we may not be reaching everyone in your area. With the growing concern for landfills, any suggestions that we can get are very helpful. If you know of any organizations or groups that are saving aluminum cans in the area, please give them our business card. Sincerely, hn& ti IIIG�d. John & Nikki Indergaard Midwest Recycling "WE PAY TOP MARKET PRICE FOR ALUMINUM CANS" MIDWEST RECYCLING P.O. BOX 356 TRIMONT, MINNESOTA 56176 JOHN R. INDERGAARD PHONE 507$393161 Ah F(612) 587 -5151 ITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 1. 1485 FOR YOUR 11MpRNA TIpN TO: Honorahle -John Bernbawm _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ FROM: Hutchinson City Council. City Administrators Gary Ds Plotz SUBJECT: MISREPRESENTATION OF TAX INCREMENT IMPACT ON INDIVIDUAL'S Pi- ROPERTY TAX STATEMENTS HISTORY - The Hutchinson City Council has created one large tax incre- ment district that comprises of four separate geographic areas. One of those four areas is generating an extremely large amount of tax increment dollars. Specifically, this area is forty (40) acres in size and has a 10 million dollar shopping center. PROBLEM - The method of showing the tax increment on an individual's property tax statement is commonly called a district wide (over our 4 geographic areas) "across the geographic board averaging technique ". The "natives" are restless because every individual property tax state- ment shows 46% of their bottom line as being TAR INCREMENT. The typical taxpayer's response is: 1. "My taxes have gone up 46X." 2. "That 46% increase is paying for those redevelopment projects." 3. "My taxes would be a great deal lower if I wasn't inside the tax increment district." 4. "I pay more taxes because I'm inside the district rather than outside the district." The correct answer to all the above statements is "NO!" However, the taxpayer generally does not accept the explanation and is rarely con- vinced. SOLUTION - The State law does not speak to the method of reporting tax increment on the individual's property tax statement. The law speaks to the requirement of showing the tax increment, but not HOW it is represented to the taxpayer or the technique that the County Auditor may utilize. HONORABLE JOHN BERNHAGEN TAX INCREMENT /TAX STATEMENTS PAGE 2 The State agencies are in the driver's seat for the implementation of the law. To assist the City of Hutchinson, the City Council and Staff, we request one of the following two solutions, and preferably the latter: 1. If averaging is an administrative necessity, then calculate the tax increment for each of the areas and thereafter deter- mine a separate and district percentage average. 2. Preferably, allow cities to request county auditors to calculate the increment on a parcel by parcel basis. This method most clearly shows which properties are generating the tax increment (for instance, the shopping center.) CONCLUSION - The present method of showing the tax increment impact has unnecessarily led to community alarm. The feeling o`f the Hutchinson City Council and staff is that it is a misrepresentation of the individual's tax statement. We request your respected assistance in resolving the Council and community's concern. Sincerely, CITY OF HUTCHINSON Gary D. Plotz City Administrator cc: "Mayor b Council Gene Reddeman Ken Merrill Bill Fahey Enc. GDP /kl 0 • 41 j 5 O� STATEMENT OF PROPERTY TAX PAYABLE IN, 1954 �D • McLeod County: Lorraine Lindeman, Treasurer 1 •YO�f�r• O( \C�NTIeV 7Y fIa •."­[[f II"o' OF =t ! C.TT (TY( 16e0AN 111CI11TIOF 0F :0.F1 HOKIIrV YI• III +(�� 14IJ-I'rF4TNqrli! ,v\ TOTAL. . . .. . ... .. . . ... ... :.(1 %i f lr -zc +:.5m i , 97A LOU T_ � s';: fi:1! ' ';,y -`•' IaI it.1t•!t• =:�' f: i 96P HAYTIFi•! — - — - — -- .9A -- — -- - r� �Ir - - -- - � I I i Q - B.C. Watersf ed ......... ELIGIBLE FOR A REFUWD ? ? ? S. TAX BEFORE CREDITS... Irty Taa Refund The Minne/eb srtppe Z and • The Specie TropertY Tan flootu"d tC ... fill OL: FORM M -1PR using these amounts: It _ U 1. F;A on tnis amount on Line 10 _ ants also on Line 1, sch"uR 3 . ... ... _ . .. . {)U _ S - 2, Fi'I in this amount on Line 12 L i_1 5 m ano also on Line 2. Scnedure d . . . . . . ... .. , i c NEED AFORM M -iPR? READ THE BACK OF THIS FORM. SPECIAL ASSESSb'ENTS L,S7ED Ei) ,v\ TOTAL. . . .. . ... .. . . ... ... :.(1 %i f lr -zc +:.5m i , 97A IF YOU WISH TC Pi.Y HA-I= "OUR TAXES. PLEASE RETURN 1st Haif Pa.aole By Mayl5tn ... i�•' =`.i . 1 <. ` Or:E WHI -E STATE' ?ENT. .F YOU WISH TO PAY IN FULL. (If Your Tax a uncer $10.00. PaY PLEASE RETURN BOTH W.*ITE STATEMENTS the Enure Amount By NUY 15tn.) 2nd Half Payable By Oct. 15tn.. C!-'ECK THIS BOX IF YOU Y:ISI- ARECEIPT❑ IF VOL +AvT.'kV TAx LATI.•WMI.L S[CNAwcsnx+%d;:1 .CL Ca\ \'JT -, j •OL'FI CYv OF : Y4 3 1 A TE VIN 7 =S A afC! ✓T'_ti ^. •C _'x C ^EC. +-' C' !AAfO t..a F^%K BRING OR R4AIL THIS SS A:TE -AENT "'PEN PAYING TAXES. MAKE CHECKS PAYABLE AND MAIL -C LORRAINE LINDEMAN. McLEOD CO. TPEAS. TREASURER'S OFFICE + GLENCOE, FAN. 55336 0 Q {! a 1,191 .9A ..'.'e- an CC la I --iSi_ - B.C. Watersf ed ......... S. TAX BEFORE CREDITS... 9. Gee its Wiich ReCuce Your Tax! al State Sc ^aof AgricultursI Credit b1S:ate Pro Homestead Cred2 . . I { 10. TAX AFTER CREDITS ... 11. Scec:a, Arol nm Mrs Total . ! • �1' i IF YOU WISH TC Pi.Y HA-I= "OUR TAXES. PLEASE RETURN 1st Haif Pa.aole By Mayl5tn ... i�•' =`.i . 1 <. ` Or:E WHI -E STATE' ?ENT. .F YOU WISH TO PAY IN FULL. (If Your Tax a uncer $10.00. PaY PLEASE RETURN BOTH W.*ITE STATEMENTS the Enure Amount By NUY 15tn.) 2nd Half Payable By Oct. 15tn.. C!-'ECK THIS BOX IF YOU Y:ISI- ARECEIPT❑ IF VOL +AvT.'kV TAx LATI.•WMI.L S[CNAwcsnx+%d;:1 .CL Ca\ \'JT -, j •OL'FI CYv OF : Y4 3 1 A TE VIN 7 =S A afC! ✓T'_ti ^. •C _'x C ^EC. +-' C' !AAfO t..a F^%K BRING OR R4AIL THIS SS A:TE -AENT "'PEN PAYING TAXES. MAKE CHECKS PAYABLE AND MAIL -C LORRAINE LINDEMAN. McLEOD CO. TPEAS. TREASURER'S OFFICE + GLENCOE, FAN. 55336 0 STATEMENT OF PROPERTY TAX PAYABLE IN 1984 McLeod County: Lorraine Lindeman, Treasurer ho-we" elp"0 + 6Z w• �u�•eu• owe• 'r,� ��• wAr• or w. 1 CITV N (TT.a /eeAL efeCM Sft e1 •eye •eewTn" "AY H►Oewl H�!D-H1. ?1:31q1 1.Cl "i "i faXF'GiYF f( 29: t ,• CIT t'-OF' WJTCHI NSI III - I TY _F (117 S (1C• F 3c F - _t37 VAST Ii�Ni7titt �,v1 W • � - r>Hs.,rrfarl`ISi1;v. Mr, _ i ELIGIBLE FOR A REFUND??? ( To find out N you're eifglble for one or bath of these refunds - r The Minnesota Property Tarr Refund and The Special Property Tax Refund - ... fM out FORM M -1PR using tneseamounts: 1. Fill in this amount on Line 10 r1 and aho on LWa A. schedule 3 .... . - • 60 2. Fill in this amwmt on Unto 12 7, - - and abd on Une 2, Schedule 3. a U {1 NEED A FORM M -1PR? READ THE BACK OF THIS FORM. SPECIAL ASSESSMENTS i TOTAL ........... ... . .... ......... IF YOU WISH TD PAY HALF YOUR TAXES. PLEASE RETURN ONE WHITE STATEMENT. IF YOU WISH TO PAY IN FULL, PLEASE RETURN BOTH WHITE STATEMENTS. CHECK THIS BOX IF YOU WISH A RECEIPT FOR STATE TAX CREDIT HUNG PURPOSES ONLY lj'1 t $.,7cxs..:t�� ;1. 3. Stem . . 4. County .. . 5. Township or City 6. School District . 7. Region 6E.. _ _ . H.I. Watershed .:. . 4:C. Watei>isad-:ti "+ . S.TAX BEFORE CREDITS.'.. 9. Credits W ndi Remy YourTax al State School Ogriadnaal Credit blState Paid Horn Credit . . 10. TAX AFTER CREBM 11. Special Asseomelra Total . . 12. Total Ts: - IP1MOL WT ► _ :3.11.. ' f .y Y 1st Half Payable SY May15th ... '> /., . '' •+ (If Your Tax Is under 310.04 Av the Entire Arnourn ersely l th4 2nd Half Pavabie 6v Oct- 15th.. 0 YOU.AY YOUR TAX "Ti. YOU WOU M OMe" A PlYAITY TOU CAIwOT lar f"co" Q VMS STATMWV Y A AICS/r iMTll YQW 04fim MAr CWAre T.(rar MAKE CHECKS 1AVAIILE AND MAIL TO LORRAINE LINDEMAN McLEOD CO. TREAS. TREASURER'S OFFICE a GLENCOE.UN. 65336 0 0 0 Minutes Hutchinson Fire Department - Regular Meeting Monday, February 4, 1985 FpR r pU R111YpR 41 14Tp The meeting was called to order at 6:35 p.m. The minutes of last N month's meetings were read and approved, with the addition of the city bills. The Country Club is open on March 23rd for our Annual Banquet. The Club has been reserved for us and the banquet will be held on that date. The investigating committee reported on Rick Linder. He was not recommended by the committee and was not approved for membership. The following bills and fire runs were ordered paid from their proper accounts: Fire runs: City Account 1/1 Retzlaff Hutch Wholesale 23.95 1 Gauger Coast to Coast 26.46 4 Mutual Aid - Dassel Standard Printing 40.00 12 Klockmann Hutch Medical Center 100.00 14 Drill Hager Jewelry 3.95 18 Klockmann Hager Jewelry 4.40 18 Haugen Road Rescue 20.48 19 Verojsta Communication Aud. 62.42 20 Werzburger " 255.13 20 Mutual Aid - Cosmos Mankato Mobile Bad. 5.95 21 Drill American LaFrance 138.14 21 Mutual Aid- Stewart NGE Systems 165.00 31 Svoboda Coast to Coast 7.98 Red Owl 4.72 General Account: Allen Office Products 24.35 Rural Account Pla -Mor Ballroom 108.25 Highliners 450.00 Allen Office Products 8.50 Hager Jewelry 2.00 Ideal Shoe Shop 280.00 Harvey Kemper 33.18 Fitzloff Hdwe 1.47 Gary Henke 29.14 Coast -to -Coast 2.88 Sauk Rapids Fire Dept. 240.00 Mankato Mobile Rad. 69.73 Randy Redman 4.70 Standard Printing 20.00 MRFAA 25.00 Red Owl 42.74 Dick Popp 10.00 Stewart Fire Dept. 28.00 The air supply system is hooked up to trucks #231, #237 6 #239. Please be sure you know how to shut off the air in case of an emergency. Chief Henke stated that there will be Club Awareness Day coming up at the mall in the near future. The Fire Department will be there. Fire Department Minutes 2/4/85 Page 2 The new door and shelves at the station need to be stained and varnished, i We'll need volunteers to get it done soon. Truck #239 is replacing #233 on all rural fires. Gary Henke gave his annual treasurer's report. It was accepted. Harvey Kemper reported he is tentatively scheduling a fire department fishing contest for June 8 or 15. Sign up at the station. It was brought up that we should check into getting our cable TV restored. It will be checked into. The meeting was adjourned at 7:15 p.m. Respectfully, Mark Christensen Secretary - 11 MINUTES '104 ?06 Hutchinson Fire Department - Relief Assn. Meeting Monday, February 4, 1985 NF�/Q'�q President Smith called the meeting to order at 7:17 p.m. The minutes of the last meeting were read and approved. Gary Henke gave his annual treasurer's report, as well as the 4th quarter report. Both were accepted. The meeting with Gus Welter, will be on February 25. The meeting was adjourned at 7:41 p.m. Respectfully, Mark Christensen Secretary Pro Tem • 0 f 0 rO 'YR 1NF MINUTES pRNjgr0 Hutchinson Fire Department - Officer's Meeting N Monday, February 18, 1985 Chief Henke called the meeting to order at 9:08 p.m. The Chiefs met with John Madson regarding the furnace and air exchange system. The problems have been brought to the city and will be handled through the City Attorney. Chief Henke briefly covered what will be dicussed at the Town Board meeting on Thursday, February 21. Asst. Chief Evans reported on our SCBA inventory and what is needed. A motion was made we ask the Town Board for 2 new 2.2 Air Packs and 2 from the City and replace 10 air bottles. The motion was rescinded to read, we ask the Town Board for 2 new 2.2 Scott Air Packs and 2 from the City, with spare tanks. The motion passed. The situation of taking #238 out during the winter was discussed. It is the feeling of the officers that the truck stays at the station. Asst. Chief Emans stated he will be issuing gear that is available to all firefighters, even if they're on probation. Craig Almquist is checking into getting lights for the boat. Harvey Kemper questioned whether the Fire Police should drive Fire Apparatus to a fire. Also, use the 3" line without the mani- fold on #231, with the exception of a long lay. Gary Hotovec stated he has been asked by the 4H groups to return next fall for their meetings. There will be a fishing contest on June 8th. The Police have asked if they could get in on it. It was felt that would be fine. The Police asked if we could help with the Seniors fishing trip this summer. It will be checked into further. Chief Henke stated Kimball is planning to sell the old fire truck we feel was originally ours. It will be checked into further. There was discussion about purchasing a radio for the new rescue truck. Mike and Tim will be checking into possibly purchasing a radio from the police. The meeting was adjourned at 10:44 p.m. Respectfully, i Mark A. Christensen Secretary CENTRAL PRAIRIE RAILWAY ASSOCIATION MEETING NOTES March 7, 1985 Fp9 y p� P APO �lgT�pN The Central Prairie Railway Association met on Thursday, March 7, 19859 at the Chamber of Commerce office. Chairman Sheldon Nies called the meeting to order at 1 p.m. Representatives of MN /DOT were present to review availability of state aid and federal UDAG assistance. Jim Browne, MN /DOT, reiterated that there must be 2000 cars per year usage on the short rail line to break even, with 2500 - 3000 needed for payback of investment. Jerry Ross summarized the present situation - are the major shippers willing to make the necessary financial commitment at this time? Howard Anderson of the Farmers' Elevator repdrted. that the elevator's status is dependent on ongoing discussions with their banker. In continuing discussion, Gary Plotz explained that the city of Hutchinson has set aside about $126,000 in tax increment funds to assist rail service and that these funds must be spent entirely within the tax increment district (area of industrial park and elevator). Ancher Nelsen pointed out that, as a last resort, the rail authority has the power to condemn the rail- property, it also has taxing authority. Chairman Nies stated he will contact representatives of the 3 major shippers (3M, Lester's, Pure Culture Products) and ask that they produce letters of intent which will be provided tobank and elevator representatives. Nies and Jerry Ross will be in contact with shippers to determine commitments. Meeting adjourned at 2:50 p.m. recorded by Hazel Sitz 0 Pi PIONEERLAND LIBRARY SYSTEM FOR YOUR InFORWT10 i EXECUTIVE COMMITTEE MEETING February 11, 1985 Present: James Phalen, Graceville Curtis Johnson, Appleton Shirley Schutt, Kerkhoven Wayne Hebrink, Renville LeRoy Sanders, Willmar Robert Boese, Associate Director Kathy Matson, Associate Director Absent: Lilah Buhr, Stewart* Jeanette Buchanan, Willmar* Burton L. Sundberg, Director *Excused absence Representing: Big Stone County Appleton " Kerkhoven " Renville Willmar Representing: McLeod County " Willmar The Pioneerland Library System Executive Committee was called to order at 7:50 p.m. on February 11, 1985, by Chairman Sanders. Hebrink/Phalen moved and seconded approval of the January 14, 1985, meeting minutes as printed. Carried. The Treasurer's Re- port was approved as moved by Johnson /Schutt. Kathy Matson then distributed the monthly statistical report for January, 1985. It was noted that the substantial increase in circulation over January, 1984, was due to the participation of Swift County in our system and the increased usage in the Swift County libraries and the bookmobile because of this. State and Federal income tax forms are now available in all member libraries. Newspaper clippings con- cerning library activities were passed around. Hebrink /Johnson moved payment of bills. Carried. Committee and Project Reports: 1. SAMMIE -- Three people are scheduled to be interviewed February 19 for the position of coordinator. 2. Hector recently held a book drive. Mrs. Matson will be going there to help them determine which books collected are suitable for the library's collection. The library facilities are nearly ready, and applications are being accepted for the position of librarian. Communications: 1. We have received a list from LDS of legislators from our area who are on crucial committees. 2. The State Department of Education is considering assigning the twelve unaffiliated Minnesota counties to the library systems which would include them if and when they decided to join a system. Upcoming Meetings: 1. Personnel Committee -- March 5 -- Consider two proposals to do a Personnel Study and look at health insurance. The current health insurance rates are expected to change on April 1. 2. Automation Committee ( Boese, Matson, Sundberg, Quinn, Henke) will be meeting February 20 to look at the options available in implementing the automation program. 3. The Committee was reminded of Legislative Day on February 26. 4. A proposed workshop for library board members and librarians has tentatively been scheduled for May 20. The topic is the marketing of the small public library and its services. It will be led by a librarian and a library board member from In- ternational Falls. It was decided to table any decision concerning this workshop until we receive more information on it. -2- Unfinished business: 1. Regarding mileage rates for trustees and staff -- Mr. Boese related information received from Tom Eischens, our auditor, stating that any amount allowed over $.20.5 per mile must be reported on the employee's K2 form. This is also true for any trustee who receives more than $600.00 mileage allowance per year. Oestreich /Hebrink moved to drop the mileage rate to $.20.5 per mile for both staff and trustees effective April 1, 1965. Carried. 2. Oestreich/Phalen moved that the funds set aside for automation be invested in a two -year CD at the First Bank of Willmar at 9.524 interest rate. Carried. New business: 1. In regard to trustees who have missed meetings on a regular basis, Hebrink/ Schutt moved to notify the governing bodies that appointed them. Carried. 2. We need to file an amendment to our LSCA (Library Services and Construction Act) grant application. This is the federally- funded grant program which pro- vides about 3 per cent of our budget. Reports on its use must be submitted an- nually. Johnson / Hebrink moved the signing of the document. Carried. 3. Schutt /Phalen moved that the new signature plate on the check - signing machine be signed by Curtis Johnson, Sanders, and Hebrink. Carried. 4. Bob Boese reported on the Minnesota Library Foundation, a medium by which grants and other money might be funneled into public libraries in Minnesota. The Mardag Foundation, administered by the MLF, is currently offering six grants of $5,000 each to Minnesota public libraries. Out of all the applica- tions received for these grants, six will be chosen at random. The libraries chosen will have one year to raise $5,000 from private funds. The $5,000 will be matched by the Mardag Foundation. The library will then be the recipient of the interest on the $10,000 indefinitely. Phalen /Schutt moved we submit an application. Carried. 5. Possible ways to show our appreciation to library board members who complete their years of service on the Board was discussed. C. Johnson /Oestreich moved that a book be purchased and donated to the trustee's home library in his/her name with a notice being given to the local newspaper. Carried. Adjournment was at 9:15 p.m. Judy Oestreich Acting Secretary February 1985 PIONEERLAND LIBRARY SYSTEM Treasurer's Report Curtis Johnson, Treasurer TOTAL RECEIPTS, BALANCE & AUTOMATION $199,443.53 $276,974.08 $920,730.00 • Page 1 (OVER) AUTOMATION INCOME MTD YTD BUDGET INCOME MTD BUDGET YTD BUDGET B nce 176,456.06 86,007.50 Auditor's Correction -44.66 -44.66 176,411.40 85,962.84 Receiptai State /Federal Aid 27,973.00 205,350.00 Big Stone County 329.00 5,484.25 21,937.00 *Chippewa County 2,123.00 17,872.50 *71,490.00 Kandiyohi County 23,443.50 93,774.00 McLeod County 11,095.21 60,824.00 Meeker County 13,673.50 59,072.00 Swift County 17,374.00 Appleton 2,146.00 8,584.00 Benson 548.00 4,259.25 17,037.00 Glencoe 659.00 5,562.25 22,249.00 Graceville 962.25 3,849.00 Hutchinson 693.50 12,145.00 48,580.00 Kerkhoven 57.00 886.50 3,546.00 Litchfield 886.00 9,051.50 9,051.50 36,206.00 Ortonville 382.00 3,175.00 12,700.00 Willmar 19,181.25 76,725.00 Bird Island 6,394.00 *Dawson 142.50 142.50 2,214.75 2,214.75 * 8,859.00 0 •Hector Madison 2,577.00 2,577.00 *10,308.00 Renville 224.00 1,739.25 6,957.00 Cash Receipts 3,751.30 7,779.49 44,875.00 Gifts 300.00 300.00 Interest 759.12 759.12 9,000.00 Reimbursements (local govt) *Chippewa County 7,811.75 *31,247.00 *Madison 827.50 827.50 * 5,177.00 *Dawson 1,294.25 1,294.25 * 3,310.00 Other Reimbursements 2,114.21 2,753.17 6,000.00 Other (KWCL) Total Receipts 142.50 6,044.00 22,889.63 184,967.24 891,424.00 Glencoe Fund 4,635.00 Implementation Grant (1984) 6,000.00 KCWL 671.00 TOTAL RECEIPTS & BALANCE: $199,301.03 $270,930.08 $902,730.00 Automation Totals 142.50 6,044.00 18,000.00 TOTAL RECEIPTS, BALANCE & AUTOMATION $199,443.53 $276,974.08 $920,730.00 • Page 1 (OVER) PIONEERLAND LIBRARY SYSTEM EXPENDITURES: LIPRARY PCRSONAL SEkVICES SALARIES ANU WAGES HEALTH 1'.SUkANCE RETIREME04T INSURANCE MATERIALS BOOKS - ALOULT BOOKS - CHILDRFN GENERAL REFERENCE PERIODICALS PAMPHLETS 9MM E 16MM FILMS VIDEO DISCS C TAPES AUDIO DISCS AND TAPcS SLIDES ANJ FILM STRIPS MICROFORuS BINDING CATALOGING OCLC CHARGES CDM VENCOR CHARGES VEHICLES OPERATION AND MAINTENANCE INSURANCE COMMUNICATION TELEPHONE AND LINE TERMINAL MAINTENANCE POSTAGE AND SHIPPING Treasurer's Report (Continued) 19054.04 39144.08 20.55% .00 .00 .00% ACCT GROUP... 19054.04 39144.08 17.66% ACCT GkDUP... EQUIPMENT NEW EQUIPMENT A/V EQUIPV..EIJT EQUIPMENT MAINTENENCE AND CONTRACTS E;IUIPhENT RENTAL ACCT GROUP... OTHEP CUSTCCIAL SUPPLIES ANL EQUIPMENT SUPPLIES AND PRINTING PROMCTIC:.AL AV0 PR9U- ANr;ItvG MILEAGE AaD MLETINGS - STAFF "ILEAGE A.0 MEETI.9GS - TRUSTEES PROF. ME "cFkSHIPS (TPLSTECS) 14SURANCE ALPS AND LEGAL NOTiCCS AUDITING BuOKKE =PIi.G CONTINJI %G EDUCATIO;. ACCT GRDUO... SPECIAL GLE..CC_ Fkl--'4US9 1963 KCWL GRANT* KIINGS AUTOMAT. ION FU;.D ENDING CASH BALANCE ACCT Sk'IUP... ORG. TOTAL... 774.17 .00 681.63 19456.00 19658.78 20.73% .00 .00% 19303.41 16.29% 29962.19 17.02% 159300.00 29300.00 179600.0• 89000.00 19400.00 89000.DO 179400.00 29536.08 MTD YTD ; OF EKP CURRENT 25.00 ExPENDITURES EXPENDITURES 70 EST BUDGET ACCT GROUO... .00 .DO Oct . .00 29100.00 479976.66 95#998.17 16.54% 5809575.00 48.12 29189.20 49310.33 16.59% 2b9000.00 49730.20 49261.15 b9422.48 14.95% 569325.00 ACCT GknUP... 549427.01 1089730.98 16.40% 6629900.00 595CC.00 49099.62 79296.87 12.83% 569874.00 .00 .767.32 19497.64 8.56% 1795CO.00 69032.22 1.299.00 19289.00 35.81% 39600.00 25.39% 216.99 676.09 4.51% 159000.00 19 X0.00 .00 .00 .00% 300.00 .DC .00 23.75 .59% 49000.00 13.225.35 29432.51 29770.54 47.77% 59800.00 7.01% 26.30 67.59 6.76% 19000.00 671.00 .00 .00 .00% 250.00 59925.00 .00 .00 .00% .00 69634.83 .00 .00 .00% 600.00 ACCT GROUP... 89831.74 139621.48 12.98% 1C49924.00 000 7•B4C.00 41.24% 199000.00 163.15 273.15 2.88% 99500.00 ACCT GROUP... 163.15 89113.15 28.47% 289500.00 19054.04 39144.08 20.55% .00 .00 .00% ACCT GROUP... 19054.04 39144.08 17.66% ACCT GkDUP... EQUIPMENT NEW EQUIPMENT A/V EQUIPV..EIJT EQUIPMENT MAINTENENCE AND CONTRACTS E;IUIPhENT RENTAL ACCT GROUP... OTHEP CUSTCCIAL SUPPLIES ANL EQUIPMENT SUPPLIES AND PRINTING PROMCTIC:.AL AV0 PR9U- ANr;ItvG MILEAGE AaD MLETINGS - STAFF "ILEAGE A.0 MEETI.9GS - TRUSTEES PROF. ME "cFkSHIPS (TPLSTECS) 14SURANCE ALPS AND LEGAL NOTiCCS AUDITING BuOKKE =PIi.G CONTINJI %G EDUCATIO;. ACCT GRDUO... SPECIAL GLE..CC_ Fkl--'4US9 1963 KCWL GRANT* KIINGS AUTOMAT. ION FU;.D ENDING CASH BALANCE ACCT Sk'IUP... ORG. TOTAL... 774.17 .00 681.63 19456.00 19658.78 20.73% .00 .00% 19303.41 16.29% 29962.19 17.02% 159300.00 29300.00 179600.0• 89000.00 19400.00 89000.DO 179400.00 29536.08 29750.96 52.90% 592CO.00 .25.00 25.00 .89% 29900.00 348.52 750.72 7.51% 109000.00 861.88 19C17.19 48.44% 29100.00 39771.48 49543.86 22.bl% 20910C.00 48.12 251.15 25.12% 1.000.00 19269.17 49730.20 24.93: 199000.00 83.85 63.05 16.771 500.00 161.23 407.11 7.40% 595CC.00 444.15 729.27 24.31% 39OCC.00 .00 51C.00 100.00% 510.00 4.655.00 69032.22 1CU.54% 69000.00 25.55 25.55 25.39% 90.00 .00 .00 .00% 19 X0.00 225.00 450.00 15.00% 39000.00 .DC .00 .00% 2CO.DD 79132.07 13.225.35 33.06% 409000.00 299.89 324.83 7.01% 49635.00 395.00 385.00 57.38% 671.00 .00 .DO .00% .00 59925.00 59925.00 32.92% 189000.00 69009.89 69634.83 28.47% 239306.00 839445.37 1609975.92 17.oO% 9149730.00 $115,998.16 $115,998.16 Page 2 • Proceeds to Taxin Dlatrlct Proceeds to Tax increment Total County 5,1 , 20. 7 120,720-41 Total Townships 520,554.38 -- Total Cities 3,533,826.27 198,517.00 Total School Districts 8,422,119.67 211,521.10 i Total Special Districts 6 1,2]5.49 1.000.20 GRAND TOTAL 17,70b,296.6U f 531 ,7 -59 -•kO To figure real estate tax rate, add the applicable county rate, the township or city rate, the applicable school district rate, the 6E Regional Development rata and the applicable watershed rate, If property Iles within a watershed district. The amount of honey being raised by each unit Includes the state reimbursement of'the tax .credit. These figures do not Include any special assessments monles. /NFOR*4 r�oy TAX RATES FOR MCLE00 COUNTY, 1985 RATES FOR TAXES PAYABLE MINNESOTA IN 1985 Ira BUR COUNTY RATES Assessed Hill Assessed Assessed Valuation Mills Tax Lev Proceeds Revenue. . . . . Road b Bridge. $177,866,450 ID99b- 1,93 , 32. Valuations . • . . ' . . 177,866,450 7.643 1,359,433.28 Welfare . . . . . . . . . . . . . . 177,866,450 8.883 1.579,987.68 Debt Service . . . . . . . . . . . 177,866,450 1.294 230,159.19 (County Mill Rate for Glencoe t 7.000.05 Bergen Hutchinson titles) SUBTOTAL 28.716 $5.107,612.99 Regional Library . . . . . . 119,427,214 .510 60,907.88 Tax Increment. . . . County Funds 4,201,491 5.089 120,650.02 Tax Increment. . . . Regional Library 138,029 38.769 70.39 (County Mill Rate for all except Glencoe 4.038 30,004.04 6 Hutchinson cities)- TOTAL 29.226 $5.289,241.28 Proceeds to Taxin Dlatrlct Proceeds to Tax increment Total County 5,1 , 20. 7 120,720-41 Total Townships 520,554.38 -- Total Cities 3,533,826.27 198,517.00 Total School Districts 8,422,119.67 211,521.10 i Total Special Districts 6 1,2]5.49 1.000.20 GRAND TOTAL 17,70b,296.6U f 531 ,7 -59 -•kO To figure real estate tax rate, add the applicable county rate, the township or city rate, the applicable school district rate, the 6E Regional Development rata and the applicable watershed rate, If property Iles within a watershed district. The amount of honey being raised by each unit Includes the state reimbursement of'the tax .credit. These figures do not Include any special assessments monles. /NFOR*4 r�oy DISTRICT RATES TOWNSHIP AND CITY RATES _ Assessed Hill Assessed Mill Tax Levy Tax Levy Assessed Mill Tax Levy TOWNSHIPS Valuations Rate Proceeds Cities Valuation Rate Proceeds Acoma 7, 93.;;8- 612 4B 0 Biscay 239,032 29.285 7.000.05 Bergen 7,077,843 5.653 40,011.05 Brownton 1,630,584 75.938 123,823.29 Collins 6,900,842 5.089 35,118.39 Lester Prairie 4,009,688 38.769 155,451.60 Glencoe 7,430,423 4.038 30,004.04 Plato 1,194,180 38.688 46,200.44 Hale 7,133,244 5.468 39.004.58 Silver Lake 2,148,486 50.892 109,340.74 Hassan Valley 7,806,803 5.638 44,014.75 Stewart -Urban 1,670,892 73.585 122,952.59 Helen 8,112,206 4.932 40,009.40 Stewart-Rural 119,431 17.162 2,049.66 Hutchinson 8,299.917 4.821 40,013.90 Winsted 5,255.845 46.095 242,268.17 Lynn 7.302,038 4.795 35.013.28 Winsted TIO 136,030 46.095 6,270.30 Penn 6,486,709 4.626 3D,007.52 Winsted T114 11999 46.095 92.14 Rich Valley 6,862,212 5.578 38,277.42 Glencoe 16,834,254 42.082 708,419.08 Round Grove 6,628,188 5.274 36,011.86 Glencoe TI11 784,964 42.082 33.032.86 Sumter 7.059,158 4.251 30,008.48 Glencoe TI15 19,726 42.o82 830.11 Winsted 8,366,125 4.185 35.012.24 Hutchinson 41,155,175 48.574 1,999,071.47 Hutchinson T112 3,258,772 48.574 158,291.59 Hutchinson SPL3 426,099 38.860 16,558.21 Hutchinson SPL4 2 OS 29.145 TOTALS 103,159,076 5-2-0755-V-.59 q ,.0 5 . , 3 , 2,3 27 Proceeds to Taxin Dlatrlct Proceeds to Tax increment Total County 5,1 , 20. 7 120,720-41 Total Townships 520,554.38 -- Total Cities 3,533,826.27 198,517.00 Total School Districts 8,422,119.67 211,521.10 i Total Special Districts 6 1,2]5.49 1.000.20 GRAND TOTAL 17,70b,296.6U f 531 ,7 -59 -•kO To figure real estate tax rate, add the applicable county rate, the township or city rate, the applicable school district rate, the 6E Regional Development rata and the applicable watershed rate, If property Iles within a watershed district. The amount of honey being raised by each unit Includes the state reimbursement of'the tax .credit. These figures do not Include any special assessments monles. /NFOR*4 r�oy DISTRICT RATES _ Assessed Hill Tax Levy Assessed Mill Tax Levy District A Valuation Rate Proceeds District 1 Valuation Rate Proceeds 2I T U-75Ti,522 39.310 507- 829.56 256 z li fa -3-3--IT7 5 5_0_F3 3 1,7013 0422 43,423.525 52.152 2,264,623.67 426 10,587,018 39.237 415,402.83 1422 -Tax Inc. 804,690 52.152 41,966.19 427 9,018,276 52.448 472,990.53 1423 71,314,794 49.809 3,552,118.58 427 Tax Inc. 138,029 52.448 7,239.34 1423 -Tax Inc. 3,258,772 49.809 162,316.17 1424 12,683,457 43,388 55D,309.83 1425 13,923.652 46,852 652,350.94 465 47,858 41.840 2,OD2.38 735 79t873 34.927 2 789789.7722 NOTE: Above School District Assessed Values and 1 28 ,067,941 8,633,641.37 Tax does not include Assessed Value and Tax for Property outside McLeod County which also contribute to the above School Districts. SPECIAL TAXING DISTRICTS RATES Assessed Valuation Mill Rate Tax Lev P owe ads 6E Regional Development x,866,4 o .15�^ �. 9'1.43" 6E Tax Increment 4,201.491 .154 647.03 Buffalo Creek Watershed 52,180,262 .439 22,907.14 Buffalo Creek Tax Increment 804,690 .439 353.26 High Island Watershed 10,976,919 1.000 10,216.9222 Proceeds to Taxin Dlatrlct Proceeds to Tax increment Total County 5,1 , 20. 7 120,720-41 Total Townships 520,554.38 -- Total Cities 3,533,826.27 198,517.00 Total School Districts 8,422,119.67 211,521.10 i Total Special Districts 6 1,2]5.49 1.000.20 GRAND TOTAL 17,70b,296.6U f 531 ,7 -59 -•kO To figure real estate tax rate, add the applicable county rate, the township or city rate, the applicable school district rate, the 6E Regional Development rata and the applicable watershed rate, If property Iles within a watershed district. The amount of honey being raised by each unit Includes the state reimbursement of'the tax .credit. These figures do not Include any special assessments monles. /NFOR*4 r�oy