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cp05-14-85 cHUTCH"INSON
CITY
CALENDAR
WEEK OF
May 12 .'TO May 18
t
1985
SUNDAY
-12-
MOTHER'S DAY
WEDNESDAY THURSDAY
-15- -16-
10:00 - 11:00 A.M. - Meeting
'of Directors at City Hall
3:00 P.M. - HRA Meeting•ai:
Park Towers
MONDAY
-13-
FRIDAY
-17-
TUI SAY
-14-
9:30 A.M. - Police Station
Building Committee
Members Tour Other
Police Stations
7:30 P.M. - City Council Meeting
at City Hall
SATURDAY
-18-
ARMED FORCES DAY
E
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 149 1985
1. Call to Order - 7:30 P.M.
2. Invocation - Reverend David Natwick
3. Consideration of Minutes - Bid Openings of April -18, 1985, April 22,
1985v April 30, 19M5 and May 8, 1985; Regular Meeting -6f April 23, 1985
Action - Approve as distributed - Approve as amended
4. Routine Items
(a) Reports of Officers, Boards and Commissions
1. Building Official's Report - April 1985
2. Library Board Minutes dated April 23 and _April 30, 1985
3. Nursing Home Board Minutes dated March 28, 1985
4. Park & Recreation Board Minutes dated April 3, 1985
5. Tree Board Minutes dated April 3, 1985
Action - Order report and minutes to be filed
(b) Resolution No. 8038 - Resolution for Purchase
Action - Motion to reject - Motion.:.to:waiye reading and adopt
5. Public Hearing - 8 :00 P.M.
(a) Consideration of "On Sale" Intoxicating Liquor License for Larry
Bethke At Victorian Inn
Action - Motion to close hearing .- Lotion to reject — Motion to
approve and issue liquor license
(b) Budget Hearing of Federal Revenue Sharing
Action - Motion to close hearing - Motion to reject - Motion to
approve budget and waive reading and -adopt Resolution No. 8039
6. Communications, Requests and Petitions
(a) Consideration of Request for City Administrator to Attend Annual
Managers And Administrators Conference May 15 -17, 1985
Action - Motion to approve - Motion to reject
1
COUNCIL AGENDA
MAY 14, 1985
Consideration of Request for Transit Coordinator to Attend Spring
Public Transit Conference June 6 -7, 1985
Action - Motion to reject - Motion to approve request
(0)Update by City Administrator On MN /DOT Meeting Regarding Airport
Appraisals
Action -
(d) Consideration of Request for Musical Group to Play In West River
Park (Shelter B) During Senior Class Party June 2, 1985
lotion - Motion to reject - Motion to approve request
(e) Consideration of Request to Use Library Square June 4 -6, 1985 for
American Cancer Society Fund Raising Project
Action - Motion to reject - Motion to approve request
�(�f5 Petition `from Neighbors Requesting Clean -Up of Property
` .Action. to, CVy - Attorney
7. Resolutions and Ordinances
(a)' f)rdiu nO No. ,,
-17� Or,4inanos..Authorizing Sale of Municipally
Owned deal Property Legally. Described As: Lot 11, Block 3, Selchow-
Jorgenson Subdivision To the City of Hutchinson
AAoo,- MpFtion. to, re jest
;� = ,I+Foton to.�raive first reading and set
second reading May 28, 1985
8. Unfinished Business
(a) gppnq ,denatio�,},,of,..Rgport By -City Attorney On Easement from Arthur
Benja&in
Action
(b) C�Sidera�ion,of.Council Approval for Sale of Parcel B Property On
Lewis Avenue.According , to City Subdivision Ordinance
(DEFERRED APRIL 23, 1985)
Action` -1 Motion to reject - Motion to approve sale and order
preparation of Resolution
(c) Consideration of Awarding Bid for 1985 Street Department
Maintenance Materials (DEFERRED MAY 89 1985)
etion - Motion to reject - Motion to approve and award bid
2
COUNCIL AGENDA
MAY 149 1985
(d) Consideration of Relocating Transformer On Wig4h Parking' Lott"
Action - Motion to reject - Motion to approve relocation
(e) Consideration of Street Resurfacing for Project No. 85 -Q1 -24
3 ..
Action -
(f) Consideration of Sign Compliance for Cameo Cleaners
Action -
(g) Consideration of Status Report by City Attorney.On Gutormson
Property Complaint
Action -
9• New Business
(a) Consideration of Application for Wine License by Bruce Santelman
for Country Kitchen
. Action - Motion to reject - Motion to- set�pubiic hearing for
May 289 1985 at 8:00 P.M.
(b) Consideration of Authorization to Proceed On City Parking Lots
Formerly Known As Wigen Property And Plow+man'Ptoperii" "
Action
(c) Consideration of Continued' Membeirship�wi th-Coaiition'bf-Outstate
Cities
Action
(d) Consideration of Timeframe for 1986 Improvement Probe tt§
Action - Motion to reject - Motion to approve schedule
(e) Consideration of Concept of Returning A Portion of Future Tax
Increments Payable To Various G6vernmentai'3ur sdictions-And"Review
Of Future Increments On Annual Basis Thereafter
Action - Motion to reject - Motion to refer to City Attorney and
Bond Counsel -
(f) Consideration of Library Board Recommendation To Approve Change
Order No. 1 for Library Addition Project
Action - Motion to reject - Motion to approve Change Order No. 1
3
COUNCIL AGENDA
MAY 14, 1985
(g) Conalderatiorr.>of Authorizing Master Plan for Development of
Properties Known As Satterlee Pit, Boldt Property, Kadelbach
Property. And Present City Street Garage Site To Be Prepared By City
Engineer, Director of Maintenance Operations And Sites And Building
�'- :Commitkee of Community Development Corporation
Action -
(h) Consideration of Request for Taxi Cab License By Thomas Clabo
Action - Motion to reject - Motion to approve and issue license
W Consideration of Setting Date for Opening Bids On 1985 General
Obligation Improvement Bonds, 1985 General Obligation Tax Increment
Bonds and 1985 Sewer Revenue General Obligation Bonds
Action - Motion to reject - Motion to approve and open bids on
4� GuT1e `11,- 1985 at 10 :30 A.M. - Motion to waive reading and adopt
Resolution No. 8040
(j) Consideration of Assessment Hearing for Improvement Project No.
83_01 -389 Letting No. 10
Action - Motion to reject - Motion to approve Assessment Roll No.
204 and set public hearing June 11, 1985 at 8 :00 P.M. - Motion to
waive readings and adopt Resolutions No. 8036 and No. 8037
(k) Consideration of Issuing Uniform Allowance for Police Dispatchers
And Secretary
Action - Motion to reject — Motion to approve issuance
(1) Consideration of Assessment Hearing for Improvement Project No.
85 -01 -36 (Carlisle Street), Letting No. 9
Action - Motion to reject - Motion to approve Assessment Roll No.
203 and set public hearing June 11, 1985 at 8 :00 P.M. - Motion to
waive readings and adopt Resolutions No. 8034 and No. 8035
(m) Consideration of Request By T. L. Scalawags to Change Location for
Intoxicating Liquor License
Action - Motion to reject - Motion to approve relocation
(n) Consideration of Complaint Regarding Public Nuisance Property
Action -
4
6
COUNCIL AGENDA
MAY 14, 1985
(o) Consideration of Request to Purchase Two Copy Machines
Action - Motion to reject - Motion to approve purchase
(p) Consideration of Request by Citizens Bank tocCloie -Alley from
10 :00 A.M. to 4:00 P.M. On June 1, 1985
Action - Motion to reject - Motion to approve request
10. Miscellaneous
(a) Communications from City Administrator
11. Claims, Appropriations and Contract Payments.-.
(a) Verified Claims
Action - Motion to approve and authorize payment fromi1appropriate
funds
12. Adjournment
G
5
; :ay 14, 1985
The following was left out of the Tax Increment Hearing Minutes:
1. Alderman Mikulecky read section 7.01(conflicts of interest).
Pat questioned John Bernhagens "participation" in the Hotel project
decision, and noted the 1% fee collected by the 7CDC (Z�12,000.00) is
used in part to pay Bernhagens salary of W18,000.00. The City
Attorneys said he say no conflict of interest.
2. (next sentence) to appraised value of the hotel insert 5260.000.00 ....
Count's 10(05' market value of $175.000.00 . Mr. Fikulecky felt
the City was paying too much for this property.
3, insert - Mr Mikulecky requested a "But For" signed statement from
Mr. Burckhardt.
4. insert - Mr Fay had been asked how much he'paid for the Hotel,
he would not disclose that figure.
5. In this sale of ladd for private development ...The City of
Hutchinson purchased the Hotel from DIr Fay for 5 and
sold it back to him for S (insert figures)
8 d"Alderman Mikulecky objected in principle to purchasing the Boldt property
for $181,600.00, because McLeod County figures showed a 1984 Yarket
value of $78,900.00.
I request the above items be inserted into the City Council Minutes of
April 23, 1965.
Alderman Pat Nikulecky
0
'15,
MINUTES
• BID OPENING
THURSDAY, APRIL 18, 1985
The bid opening was called to order at 2:00 P.M. Present were: City Administrator
Gary D. Plotz, City Engineer Marlow V. Priebe, Water Plant Operator Dick Nagy,
Maintenance Operations Director Ralph Neumann, Finance Director Kenneth B. Mer-
rill, Administrative Secretary Marilyn Swanson, and Charles Barger of RCM.
The reading of Publication No. 3400, Advertisement for Bids, City of Hutchinson,
Repair Ground Storage Reservoir, was dispensed with, and the following bids were
opened and read:
TOTAL BASE BID
ABE Construction, Plymouth, MN $164,000.00
ACG, Inc., St. Paul, MN 184,740.00
Acton Construction, Hugo, MN 154,965.00
D.H. Blattner & Sons, Inc., Avon, MN 230,056.00
. Robt. W. Carlstrom Co., Mankato, MN 186,265.00
Gridor Construction, Plymouth, MN 203,295.00
HMH Enterprises, Watertown, MN 161,800.00
Merrimac Construction Co., Anoka, MN 181,873.00
Young Construction Co., St. Paul, MN 199,937.00
The bids were referred to the Engineer and RCM consultant for review and a
recommendation to the Council.
There being no further business, the meeting adjourned at 2:13 P.M.
0
IN
MINUTES
BID OPENING
MONDAY, APRIL 22, 1985
The bid opening was called to order at 2 :00 P.M. Present were: City Adminis-
trator Gary D. Plotz, Finance Director Kenneth B. Merrill, Maintenance Opera-
tions Director Ralph Neumann, Acting Parks And Recreation Director John McRaith,
Motor Pool Supervisor Doug Meier, and Administrative Secretary Marilyn Swanson.
The reading of Publication No. 3406, Advertisement for Bids, Uity of Hutchinson,
Purchase Of One Used John Deere #2940 Tractor Or One Used International #886
Tractor, was dispensed with. The following bid was opened and read:
Teply Equipment Inc.
Glencoe, MN
BID NUMBER ONE
Used International #886 Tractor
$16,000.00
BID NUMBER TWO
Used John Deere #2940
None
0
BID NUMBER THREE •
Used International #886
Less Trade -In 1968 John Deere 20-20
$12,000.00
BID NUMBER FOUR
Used John Deere #2940
Less Trade -In 1968 John Deere 20 -20
None
ALTERNATE BID
Used John Deere #2940 with Loader
$22,000.00
Used John Deere #2940 with Loader
Less Trade -In 1968 John Deere 20 -20
$18,000.00
The bids were referred to City staff for review.
There being no further business, the meeting adjourned at 2:05 P.M.
L
0
0
MINUTES
BID OPENING
TUESDAY, APRIL 30, 1985
The bid opening was called to order
Plotz at 2:00 p.m. Director of Eng
City Forester Mark Schnobrich were
Plotz read a portion of Publication
Letting 4110, Project 85- 01 -38. The
and read:
by City Administator Gary D.
Lneering Marlow V. Priebe and
also present. Administrator
#3404, Invitation for Bids,
following bids were opened
Juul Contracting $54,055.70
P.O. Box 189
Hutchinson MN 55350
Gaub, Inc. $53,827.00
R.R. 2
Olivia MN 56277
The bids were referred to City Staff for review.
Administrator Plotz read a portion of Publication 443395, Invitation
for Bids, Tree Stump Removal. The following bids were opened and
read:
Crystal Tree Service
3417 Yates Ave. No.
Crystal, MN 55422
$1.35 per diameter inch
$5,400 total
Ken's Landscaping & Tree Care $1.60 per diameter inch
RR 3 $6,400 total
Glencoe MN 55350
Otto Tree Service $1.50 per diameter inch
RR 1 Box 17 $6,000 total
Lester Prairie, MN 55354
Gorecki & Company $1.75 per diameter inch
P.O. Box 158 $7,000 total
Anoka, MN
The bids were referred to City Staff for review.
There being no further business, the bid opening was adjourned at
2:10 p.m.
MINUTES
BID OPENING
WEDNESDAY, MAY 8, 1985
The bid opening was called to order at 2:00 P.M. Present were: Finance Di-
rector Kenneth B. Merrill, Maintenance Operations Director Ralph Neumann,
and Administrative Secretary Marilyn Swanson.
The reading of Publication No. 3407, Advertisement for Bids, 1985 Street Depart-
ment Maintenance Materials, was dispensed with, and the following bid was opened
and read:
Koch Asphalt Company RC -250 Cut -Back Asphalt $10,385.00
St. Paul, TV RC -800 Cut -Back Asphalt 10,385.00
MC -30 Cut -Back Asphalt 10,385.00
$31,155.00
The bids were referred to City staff for review and a recommendation to the
Council.
There being no further business, the meeting adjourned at 2:05 P.M.
0
0
9
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 23, 1985
1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The fol-
lowing were present: Alderman Mike Carls, Alderman John Mlinar, Alder-
man Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H.
Stearns. Also present: City Administrator Gary D. Plotz, Director of
Engineering Marlow V. Priebe, and City Attorney James Schaefer.
2. INVOCATION
The invocation was given by the Reverend Gerrit Molennar Jr.
3. MINUTES
Following discussion, Alderman Mlinar made the motion to approve the
minutes as distributed for the special meeting of March 26, 985, bid
openings of March 28, 1985 and April 16, 1985 and the minutes of the
regular meeting of April 9, 1985 as amended. The motion was seconded by
Alderman Torgerson and carried unanimously.
4. ROUTINE ITEMS
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
I. FINANCIAL REPORT OF MARCH 1985
2. PLANNING COMMISSION MINUTES DATED MARCH 19, 1985
3. HOSPITAL BOARD MINUTES DATED MARCH 19, 1985
Mayor Stearns ordered the report and minutes to be filed.
(b) RESOLUTION NO. 8025 - RESOLUTION FOR PURCHASE
The motion was made by Alderman Carls to waive reading and adopt
Resolution No. 8025 for the purchase of bases and softballs, diesel
No. 2 oil, painter stripper, and 5,000 yards of crushed gravel.
Alderman Mlinar seconded the motion, and it unanimously carried.
(e) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT
RETAIL AT ROBERTS PARK CONCESSION STAND
It was moved by Alderman Torgerson, seconded by Alderman Carls, to
approve the application and issue the license and waive the fee.
Motion carried unanimously.
5. PUBLIC HEARING - 8 :00 P.M.
0 (a) CONSIDERATION OF PARKVIEW PLAZA LIMITED PARTNERSHIP (HOTEL PROJECT)
1. HOUSING REVENUE BONDS
1 �'
CITY COUNCIL MINUTES
APRIL 239 1985
2. INDUSTRIAL REVENUE BONDS
•
3. TAX INCREMENT FINANCING (CONTINUED HEARING FROM MARCH 26, 1985)
The public hearing was called to order at 8 :00 P.M. by Mayor
Stearns. City Administrator Plotz introduced the parties involved
with the project, namely: Owner and developer Frank Fay, project
partner Curtis Burckhardt, Attorney Stefanie Galey of Holmes &
Graven, financial consultant Bill Fahey of Ehlers & Associates, and
HRA Director Carol Haukos.
It was pointed out that the only change in the previously proposed
project was the partnership between Curtis Burckhardt and Frank
Fay.
City Administrator Plotz reviewed the items related to the project
and stated the city's auditing firm had found the project to be
feasible. He commented further on the tax increment amendment and
reported the County Board and School District had taken no action
on this matter, while the Planning Commission had given the amend-
ment their approval. It was also reported that two cities had of-
fered to release industrial revenue bond entitlement allocations to
the City of Hutchinson in the amount of $163,000.
Finance Director Kenneth B. Merrill reported on the status of the
city's tax increment fund.
Financial consultant Bill Fahey reviewed the amendment to the tax
increment financing plan.
City Attorney Jim Schaefer reported on the contract for sale of
land for private development and the assessment agreement.
Alderman Mikulecky raised several questions regarding the hotel
project. He inquired if it was a conflict of interest for the Com-
munity Development Corporation to participate in the approval of
the project. The answer was "no." Also, Mr. Mikulecky asked about
the appraised value of the hotel and why the city was paying a
higher amount than the assessed market value. Mr. Fay explained
that the sale was made about 15 years ago for $1009000, but it was
recently recorded with the county. Alderman Mikulecky also in-
quired about the HRA managing the housing units. Attorney Stefanie
Galey stated there would be no liability to the city.
Alderman Mlinar moved to close the hearings at 9:47 P.M. The mo-
tion was seconded by Alderman Mikulecky and carried unanimously.
The motion was made by Alderman Carls to approve the housing rev-
enue bonds and to waive reading and adopt Resolution No. 8032 asso-
ciated with it. Alderman Torgerson seconded the motion, and it
CITY COUNCIL MINUTES
APRIL 23, 1985
unanimously carried.
Alderman Torgerson moved to approve the industrial revenue bonds
and to waive reading and adopt Resolution No. 8031. The motion was
seconded by Alderman Mlinar. Alderman Mikulecky amended the motion
that the source of revenue bonds will come from $375,000 city al-
lotment and $163,000 from source of one other city. Alderman
Mlinar seconded the motion, and the amended motion unanimously car-
ried. The main motion carried unanimously.
It was moved by Alderman Torgerson to approve the tax increment fi-
nancing and to waive reading and adopt Resolution No. 80339 with
the provision of a four year restriction of sale of the property
from date of completion. Motion seconded by Alderman Carls.
Following discussion, Alderman Torgerson withdrew his motion, and
Alderman Carls withdrew his second to the motion.
Alderman Torgerson moved to approve the amendment to the tax incre-
ment financing plan and to waive reading and adopt Resolution No.
8033. Alderman Carla seconded the motion, and it carried four to
one, with Alderman Mikulecky voting nay.
The motion was made by Alderman Torgerson to approve the sale and
development agreement, with the addition to the contract of a four
year restriction of sale of the property from date of completion of
the certificate of purchase. Alderman Mlinar seconded the motion,
and it carried four to one, with Alderman Mikulecky voting nay.
Alderman Carls moved to approve the assessment agreement. Motion
seconded by Alderman Mlinar and carried four to one, with Alderman
Mikulecky voting nay. (It was noted that Alderman Mikulecky ob-
jected because of the general obligation bonding.)
City Administrator Plotz reviewed a parking survey of several other
cities. Mr. Fay stated he was agreeable to a monthly rental charge
instead of a long -term agreement with the city, but he would pre-
fer the agreement to be between the city and the tenant(s). The
parking would be located outside the parking district. This matter
will be discussed at a future Council meeting, and no action was
taken.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION OF REQUEST FOR CITY ATTORNEY TO ATTEND DWI IMPLIED
CONSENT SEMINAR ON MAY 9 -10, 1985
After discussion, the motion was made by Alderman Mikulecky to ap-
prove the City Attorney to attend the seminar. Motion seconded by
Alderman Carls and carried unanimously.
W
CITY COUNCIL MINUTES
APRIL 23, 1985 .
(b) CONSIDERATION OF REQUEST FOR COMMUNITY DEVELOPMENT DIRECTOR TO
ATTEND CONFERENCE
Following discussion, it was moved by Alderman Carls, seconded by
Alderman Mlinar, to approve the request. Motion unanimously car-
ried.
(c) CONSIDERATION OF REQUEST FOR THREE YEAR EXTENSION ON ALBRECHT OIL
1980 CONDITIONAL USE PERMIT
After discussion, Alderman Carls moved to approve the three year
extension for the Albrecht Oil 1980 conditional use permit. The
motion was seconded by Alderman Mikulecky and carried unanimously.
7. RESOLUTIONS AND ORDINANCES
(a) ORDINANCE NO. 6/85 - ORDINANCE AMENDING SECTION 806:15 OF THE 1974
ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED INTOXICATING
LIQUOR, ADMINISTRATION
The motion was made by Alderman Carls, seconded by Alderman Torger-
son, to waive the second reading and adopt Ordinance No. 714. The •
motion unanimously carried.
(b) RESOLUTION NO. 8021 - RESOLUTION OF APPRECIATION TO NORAH 14ULLAN
Alderman Torgerson moved to waive reading and adopt Resolution
No. 8021. The motion was seconded by Alderman Mikulecky and car-
ried unanimously.
(c) RESOLUTION NO. 8026 - TRANSFERRING $254,175 FROM 1980 TAX INCREMENT
DEBT SERVICE FUND TO 1984 PARKING IMPROVEMENT FUND AND ALL FUTURE
INCREMENT OF AREA IV
It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to
waive reading and adopt Resolution No. 8026. Motion unanimously
carried.
8. UNFINISHED BUSINESS
(a) CONSIDERATION OF REQUEST FOR LIQUOR STORE IMPROVEMENT TO REFINISH
SIDES OF BUILDING (DEFERRED APRIL 99 1985)
Following discussion, the motion was made by Alderman Carls to ap-
prove cedar siding for $3,213. Alderman Mlinar seconded the mo-
tion, and it carried four to one with Alderman Mikulecky voting
nay. .
(b) CONSIDERATION OF AWARDING BID FOR RECREATION FACILITY /POOL
(DEFERRED APRIL 16, 1985)
m
W
0
CITY COUNCIL MINUTES
APRIL 23, 1985
Chairman Barry Anderson presented a report and recommendation on
the awarding of bid for the recreation facility /pool project. Fol-
lowing lengthy discussion, the motion was made by Alderman Mlinar
to approve and award the low bid to E. J. Pinske Builders for
$1032,200 as recommended, including flooring and equipment, with
the proposed financing to be from money currently available in the
construction fund and an additional $100,000 from federal revenue
sharing, with reviewal at year end. Alderman Carls seconded the
motion, and it unanimously carried.
Alderman Mikulecky moved to set a public hearing on May 14, 1985 at
8;00 P.M. for $1009000 federal revenue sharing money. The motion
was seconded by Alderman Torgerson and carried unanimously.
(c) REVIEW OF FORMER SATTERLEE PIT SITE
City Administrator Plotz presented a review of the site. After
discussion, it was moved by Alderman Torgerson, seconded by Alder-
man Mlinar, to reject the Satterlee pit site for the proposed
wastewater treatment plant. Motion unanimously carried.
(d) CONSIDERATION OF ESTABLISHING JUST COMPENSATION OF PROPERTY OWNED
BY MRS. GILBERT BOLDT (DEFERRED APRIL 91 1985)
See 8 -(f) for action taken.
(e) CONSIDERATION OF ESTABLISHING JUST COMPENSATION OF PROPERTY OWNED
BY HENRY "CHRIS" KADELBACH (DEFERRED APRIL 9, 1985)
See 8 -(f) for action taken.
(f) CONSIDERATION OF ESTABLISHING JUST COMPENSATION OF PROPERTY OWNED
BY MR. & MRS. EUGENE SCHIMMEL (DEFERRED APRIL 99 1985)
Following discussion of the three properties as a possible site for
the new wastewater treatment plant, Alderman Mlinar moved to estab-
lish just compensation in the amount of the appraised value and to
authorize the City Attorney to make an offer to purchase the Boldt
property for $181,640 and Kadelbach property for $26,942, with the
exception of the Schimmel property, and to waive reading and adopt
Resolution No. 8017. The motion was seconded by Alderman Carls and
unanimously carried.
(g) CONSIDERATION OF AWARDING BID FOR REPAIR GROUND STORAGE RESERVOIR
(DEFERRED APRIL 189 1985)
After discussion, the motion was made by Alderman Carls to approve
and award the bid to the contractor Acton Construction, Inc. for
$154,965 as recommended. Alderman Torgerson seconded the motion,
and it carried unanimously.
5
CITY COUNCIL MINUTES
APRIL 23, 1985 •
(h) CONSIDERATION OF AWARDING BID FOR PARR TRACTOR
(DEFERRED APRIL 22, 1985)
Following discussion, it was moved by Alderman Mlinar to approve
the low bid from Teply Equipment Inc. of $12,000 for a used Inter-
national #886 tractor, less trade -in of a 1968 John Deere 20 -20.
The motion was seconded by Alderman Torgerson and unanimously car-
ried.
9. NEW BUSINESS
(a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS
Alderman Carls moved to authorize discontinuation of service as
recommended, with the exceptions noted. Motion seconded by Alder-
man Mlinar and carried unanimously.
(b) CONSIDERATION OF OFFER FROM MR. & MRS. LLOYD SCHLUETER TO PURCHASE
CITY OWNED LOT NO. 11, BLOCK 3, SELCHOW- JORGENSON SUBDIVISION
Following discussion, the motion was made by Alderman Carls to ap-
prove the offer of purchase in the amount of $10,000 from Mr. and .
Mrs. Lloyd Schlueter and to order preparation of an ordinance
authorizing the sale. Alderman Torgerson seconded the motion, and
it unanimously carried.
(c) CONSIDERATION OF REQUEST BY LEONARD MILLER TO CONTINUE FARMING CITY
LAND ADJACENT TO SECOND AVENUE BRIDGE AND ERIE STREET
After discussion, Alderman Mikulecky moved to approve the request
for Leonard Miller to farm the city land rent free on a year to
year basis. The motion was seconded by Alderman Torgerson and
carried unanimously.
(d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY QUENTIN
LARSON /DOUG DOBRATZ WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION
Following discussion, it was moved by Alderman Mlinar, seconded by
Alderman Mikulecky, to approve the conditional use permit and to
waive reading and adopt Resolution No. 8022. Motion unanimously
carried.
(e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LEONARD
RIEMANN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
After discussion, Alderman Mlinar moved to approve the conditional
use permit and to waive reading and adopt Resolution No. 8023. The
motion was seconded by Alderman Mikulecky and carried unanimously.
0
CITY COUNCIL MINUTES
APRIL 23, 1985
(f) CONSIDERATION OF SIDEYARD VARIANCE AS REQUESTED BY LEONARD RIEMANN
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
Following discussion, the motion was made by Alderman Mlinar, sec-
onded by Alderman Mikulecky, to approve the sideyard variance and
to waive reading and adopt Resolution No. 8024. Motion unanimously
carried.
(g) CONSIDERATION OF SKETCH PLAN SUBMITTED BY GERALD GASSMAN (WITHIN
TWO MILE RADIUS) WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION
After discussion, Alderman Carls moved to approve the sketch plan
and to recommend approval to the County. The motion was seconded
by Alderman Torgerson and carried unanimously.
(h) CONSIDERATION OF USING HUTCHMOBILE ON JUNE 169 1985 FOR AIRPORT
DEDICATION
Following discussion, it was moved by Alderman Mlinar to approve
the use of the Hutchmobile and to waive the fare. Alderman Carls
seconded the motion, and it unanimously carried.
(i) CONSIDERATION OF ON -SALE NON - INTOXICATING MALT LIQUOR LICENSES:
1. PIZZA HUT
2. J'S PIZZA GARTEN
3. GOLD COIN CHINESE RESTAURANT
4. GODFATHER'S PIZZA
5. LITTLE CROW BOWLING LANES
6. CROW RIVER COUNTRY CLUB
The motion was made by Alderman Mlinar, seconded by Alderman Tor -
gerson, to approve and issue the licenses. Motion carried unani-
mously.
Q) CONSIDERATION OF OFF -SALE NON - INTOXICATING MALT LIQUOR LICENSES:
1. HUTCHINSON WAREHOUSE GROCERY
2. HUTCHINSON TOM THUMB FOOD MARKET
3. SOUTHTOWN MOBIL
4. ERICKSON'S BIG "D" SUPERMARKET
5. ONE -STOP GAS IN GROCERY
6. GEORGE'S FOOD & FUEL
Alderman Mikulecky moved to approve and issue the licenses. The
motion was seconded by Alderman Mlinar and unanimously carried.
i
7
CITY COUNCIL MINUTES
APRIL 23, 1985
(k) CONSIDERATION OF REQUEST FOR JAYCEE WATER CARNIVAL PERMITS:
1. PARADE PERMIT
2. DANCE PERMIT
3. FIREWORK'S PERMIT
4. PERMISSION TO CLOSE STREETS AND USE LIBRARY SQUARE
The motion was made by Alderman Carls to approve and issue the per-
mits and to waive fees. Alderman Mlinar seconded the motion, and
it carried unanimously.
(1) CONSIDERATION OF STOP SIGN ON CORNER OF THIRD AVENUE SOUTHEAST AND
JEFFERSON STREET
Following discussion, it was moved by Alderman Carls, seconded by
Alderman Mlinar, to approve the stop sign and order preparation of
an Ordinance. Motion unanimously carried.
(m) CONSIDERATION OF SETTING PUBLIC HEARING DATE FOR LIQUOR LICENSE
ISSUANCE (LARRY BETHKE, VICTORIAN INN)
After discussion, Alderman Torgerson moved to set a public hearing .
for May 14, 1985 at 8 :00 P.M. The motion was seconded by Alderman
Mikulecky and carried unanimously.
(n) CONSIDERATION OF SECURITY LIGHT IN REAR OF LIQUOR STORE
Following discussion, the motion was made by Alderman Torgerson,
seconded by Alderman Carls, to approve the security light. Motion
unanimously carried. ,
(o) CONSIDERATION OF COUNCIL APPROVAL FOR SALE OF PARCEL B PROPERTY ON
LEWIS AVENUE ACCORDING TO CITY SUBDIVISION ORDINANCE
After lengthy discussion and presentation of a petition signed by
concerned neighbors opposing the division of the lot, the motion
was made by Alderman Mikulecky to instruct the Building Official to
review the setbacks and give an opinion for the next Council meet-
ing. Motion seconded by Alderman Torgerson and carried three to
two, with Aldermen Torgerson and Mikulecky and Mayor Stearns voting
aye and Aldermen Carls and Mlinar voting nay.
(p) CONSIDERATION OF ENGINEERING SERVICE FOR WATER RESERVOIR
Following a report by City Administrator Plotz, the motion was made
by Alderman Mlinar to approve the RCM engineering service for the
water reservoir. The motion was seconded by Alderman Mikulecky and
carried unanimously.
M
CITY COUNCIL MINUTES
. APRIL 23, 1985
(q) CONSIDERATION OF ENGINEER'S REPORT FOR IMPROVEMENT PROJECT NO.
85 -01 -39
After discussion, Alderman Mlinar moved to approve the engineer's
report and to waive readings and adopt Resolutions No. 8027, No.
8028, and No. 8029. Alderman Mikulecky seconded the motion, and it
unanimously carried.
(r) CONSIDERATION OF SETTING PUBLIC HEARING DATE FOR LIQUOR LICENSE
ISSUANCE (GARY MILLER)
This item was withdrawn from the agenda.
10. MISCELLANEOUS
(a) COMMUNICATIONS FROM CITY ADMINISTRATOR
City Administrator Plotz commented on several of the items covered
in his newsletter. He reported a hearing will be held May 1 in St.
Paul regarding the local government aid formula. A meeting with
MN /DOT and the City Council will be arranged by the City Engineer,
. and it was suggested that it be held on May 7 during the special
Council meeting. The petitioned traffic signal light on Highway 7
West will be discussed at said meeting. In closing, Mr. Plotz
informed the Council that the priorities No. 11 -20 had been rated
and were ready for distribution.
(b) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS
Mayor Stearns reported that he had received a complaint from Joe
Wesley regarding the location of the transformer on the Wigen park-
ing lot. It blocks the visibility of his store's back door.
After discussion, no action was taken and the item will be placed
on the next Council agenda.
(c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY
Alderman Mikulecky inquired about the status of the Nemitz parking
lot assessment problem and asked if it had been resolved. City
Attorney Schaefer stated he was working on it.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
The motion was made by Alderman Mlinar, seconded by Alderman Carls,
to approve the claims and authorize payment from the appropriate
funds. Motion unanimously carried.
0
CITY COUNCIL MINUTES
APRIL 23, 1985 •
12. ADJOURNMENT
There being no further business, the meeting adjourned at 12;00 mid-
night.
El
10
9
0
u
f'rhng■iR OMB No 06074M: Atroroval Esolnt Dec rme r Ilu
e ow., 6404
Pan In whidr
n.meau
permrtod
t I taued
PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH
U.S. 0Or valaT or Coeralnce
11.::'.0 or fie Co"evo
(Please correct mrornwo, Or nose or wwsaa
REPORT OF BUILDING DR ZONING
PERMITS ISSUED AND LOCAL
PUBLIC CONSTRUCTION
0103500 41 9 9999 OBS 6 11
26 0 2730
CENSUS USE ONLY
MOILER PITTRAN 1111.106 OFF
CITY HALL 37 WASNIN6TON AVE WEST
MUTCHI NSON HN 55350
Has the ge"rophic average of this Permit
system changed Agri" this Period?
© No O Yas — Explain in comments
If no Permits were issued during this
Bureau of the Ceasys
lease rood the instructions before
period, enter IX) in Ilex end retern
lam El
COPY TOS 1201 East Tenth Street
completing form. For further help.
J"rionville, Ind. 47132
call collect (30l) 763 -7244.
Section 1 — NEW RESIDENTIAL HOUSE.
PNIVATELY OWNED
PggucLY OWNED
KEEPING BUILDINGS AND
It"
No.
Numbs
Vokotion of
Number
volusuonof
MOBILE HOMES
WI net Nousbms
caatroctton
Buib
kM
construction
u�
iaannl
g��
romn(gaannl
lal
tbl
le)
ft�s
One family houses, detached
101
1
1
46,708
One-family houses attached, each unit
separated from adjoining uni t(s)by a
wall that extends from ground to roof
102
Two - family buildings
103
Three- and four - family buildings
104
Five -or -more family buildings
105
TOTAL (Sum of 101 -105)
109
1
1
46,708
Mobile homes
112
- - --
Section 11 — RESIDENTIAL NON-
PRIVATELY DRNED
PUBLICLY
OWNED
HNEW
OUSEKEEPING
Nosr
Number
Valwllm01
Number
Valuatimoa
BUILDINGS
Ild nos
Room
construction
f0mir camel
uHtlings
Rooms
comtroctim
(01N1 conts)
Is)
Ibl
Icl
Id)
Id
111
1 I
Hotels, motels, and tourist cabins
intended for transient accommodations
213
Other nonhousekeeping shelter
214
Section III — NEW NONRESIDENTIAL
PRIVATELY OWNED
PUBLICLY OWNED
Nmmber
Valuation of
NMnber
Valuation of
BUILDINGS
It
Iltlln
ousing
units
BulNln
ous ng
units
construction
(omit CMOs)
construction
(Omit Cenral
Is)
(b)
10
(d)
le)
11)
Ifd
Amusement and recreational buildin s
316
Churches and other reli ious buildin s
319
Industrial buildin s
320
Parkin are es o n to eneral ublic)
321
Service stations and re air era es
322
Hos itals and other institutional buildin s
3231
1
Office, bank, and rofessional buildin s
324
Public works and utilities buildin s
325
Schools and other educational buildin s
326
Stores and other mercantile buildin s
327
Other nonresidential buildin s
328
4
3 400
1
Structures other than buildin s
3
1
25 00
Section IV — ADDITIONS AND
ALTERATIONS
°S c An increase In the number of housing
m .. units (in the housing units column,
vim, enter only the number of additional
z units)
433
c
$
No change in the number of
o m
housing units
434
33
75,600
- c
—a
A decrease in the number of housing
e
units (in the housing units column,
�=
enter only the number of decreased
M
units)
435
Residential garages and carports
(attached and detached)
436
4
22 157
All other buildings and structures
431
17
346,557
1
1
4-SIGN PLEASE CONTINUE ON REVERSE SIDE �►
1—CURB CUT i APRON 61 PERMITS— $522,622.00 VALUATION
Section V - CONVERSIONS
PaIVATELT
OWNED
PuwcLr OWNED
Nr Yer
VMaMian of
Number
Valuation of
tiw
No.
Mlles
Nowise
coaatracllen
ndwkts
ltpaat�
Construction
waits
lQwrf DMMI
wlKS
lDn11f aereel
b)
(b)
te1
Id)
481
UI
ttl
Noruesiviential and nonhousekeeping
buildings to housekeeping buildings
510
Housekeeping buildings to nonresidential
and nonhousekeeprnt buildings
511
Seoioa VI - DEMOLITIONS AND
RAZING OF BUILDINGS
One- family buildings attached
`
and detached
615
Two - family buildings
616
Three - and four - family buildings
1647
(!�
Five - amore family buildings
618
All other buildings and structures
619
Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE
Please provide in the space below, additional Information for sari, individual permit valued at 5500,OOD or more
entered in sections I through V.
omlla
Irae
Soc.
Description
Name and adtrus of
Ownership
At" fx1
Valual of
consoec ion
Nlnber of
Moving
Number
of
�y
owner or Milder
ore
for"Of otabl
waits
buildings
lal
to)
10
Id)
(e)
(r)
Q)
rd-
------- -- -------- ------
❑Private
______________
Elk atlboa
_______________________
❑Public
s
Kind of building
- --- ----- -- ------ ------
❑Private
--------------------
ElkaddrW
_______________________
❑PuNk
.nd of building
------ --- ------ --------
❑Private
Slk addrHa
_______________________
❑Public
Khd of building
_________________ _ _ ____
❑Rlvate
______________
Ate addess
-----------------------
❑Public
Kind of building
___ ____________________
❑Private
Site addeaa
__________ _____________
❑Public
Klyd of bui Mira
_______________________
❑Private
_________________
Site adhaas
____ ___________________
❑Public
Kind of building
_______________________
❑Private
______ _________ ___
Site address
______________ ___ —__ - --
❑Public
Kind of building
_______________________
❑Private
______ ______________
Site address
__________________ _ —_ --
❑Public
Kind of building
__ _____ __ ________ ___ ___
❑Private
Site sddrHa
______ ___ _____ _________
❑ Pubic
Comments
Name of person k contact regarding this report
Telephone
Homer Pittman Area
code
Number
Extension
Title
Building Official 612
587 -5151
210
J
0
0
i
April 23, 1985
The library board met on April 23, 9985, with the following members
present: Ralph Bergstrom, Paul Ackland, Albert Linde, Kathy McGraw,
Mary Henke.
The meeting was held at the Hutchinson Telephone oConference Room,
so the Board could observe and take part in a demonstration by Mr. Walt
Clay of the telephone system proposed for the now library.
The Telephone Co. shoved the need for more than the present one
line telephone presently being used by the library. A trial period from
April 1, 1985 to April 15, 1985, shoved 419 originating calls, 215 calls
in, and 33 calls in reached the busy signal. The motion Mae made by Paul
Ackland and seconded by Albert Linde, to install four telephones and two
lines. Motion carried. (The architect's plans shoe 8 -9 tale phone jacks.
The City of Hutchinson pays for local service with all long distance
calls billed to the Regional Library System (Willmar). Mr. Clay suggested
a separate billing for toll numbers would be cheaper than credit card calls.
The Hutchinson Telephone Company's cosR to the Library are listed
below:
CRITERION 3XB ELECTRONIC KEY SYSTEM
(MONTHLY LEASE - MAINTENANCE INCLUDED)
SYSTEM $ 19.50
3 -KEY TELEPHONES $ 15.50 ($'at $5.20)
INSTILLATION: JO: QC
SYSTEM $1 .0
3 -KEY TELE. $ � Q'at $25.00)
SERVICE CONNECTION CHG. $ 36.50
X36 (one time charge)
LOCAL SERVICE
(2- BUSINESS LINES T.C.) 39.40 (2 at $19.70)
Librarian, Mary Henke, asked Board to consider approval of using approx.
$400.00 from the $700.00 (book sale) "Slush Fund" to purchase a video player
(not a VCR) so the Library could offer service of tapes such as Classic Movies,
Documentaries, Concerts, some children cartoons, etc., not competitive current
movies. Paul Ackland volunteered to check with Dick burgart of on prices.
Albert Linde made the motion, seconded by Paul Aglan(Pe(oe p ove Mary's request
to use said money for purchase of video player.
Motion was made by Albert Linde and seconded by Ralph Bergstrom to adjourn
at 4:00 p.m.
Money was collected by Secretary McGraw for memorial to be given to family
of Gene, Iverson (Library Board member) from the staff and board. Recommendation
by Library Board for vacancy will be made at the May mee�tijng.ry�
R. M. McGraw, Secretary I/
BURNS MANOR MUNICIPAL NURSING HOME
Minutes - March
The Board of Directors for Burns Manor Municipal Nursing
Home met Thursday, March 28, 1985 at Burns Manor, 4:30 p.m.,
President Leslie Linder presiding.
All members present except Gloria Dansereau.
MINUTES OF PAST MEETING
A motion was made by Eldred Miller and seconded by Esther
Kuehl to approve the minutes. All were in favor. Motion carried.
ACCOUNTS PAYABLE
A motion to approve the bills was made by Esther Kuehl and
seconded by Keith Duehn. All were in favor. Motion carried.
FINANCIAL REPORT
The financial report was given by David Jensen. Discussion
followed pertaining to the budget, the percentage of occupancy
in future years, and the possible impact of case -mix reimbursement.
The proposed two year freeze for increased costs of "non- direct"
items such as linen, maintenance, dietary planning, and fuel would
!
mean that Burns Manor would not be reimbursed for inflation in
those costs.
Motion was made by Larry Graf and seconded by Keith Duehn
to adopt the budget at 96% occupancy using the current rate of
reimbursement. All were in favor. Motion carried.
OLD BUSINESS
A. Storm Policy. Motion made by Larry Graf and seconded by
Mike Carls to pay employees that are at Burns Manor during a
snowstorm from the time they punch in until they punch out on the
time clock. All were in favor. Motion carried.
B. Employee Health Insurance. Dwight Tange, Insurance Consulting
Services) will investigate feasibility for a combined program of
Group Health Benefits for city employees. Motion was made by
Eldred Miller and seconded by Esther Kuehl that Burns Manor assume
our share of the costs for this feasibility study. All were in
favor. Motion carried.
C. Equal Rate Escrow Account. The administrator requested
•
an additional 30 days to complete the report. The request was
granted. Compiling the data is very time - consuming.
D. Sharing Services. Burns Manor laundry is being done by
the hospital. We have not encountered any problems.
-Q. ( 3 )
March Minutes
Page 2
NEW BUSINESS
A. Appointment of Burns Manor Board Member. Motion made by
Mike Carls and seconded by Keith Duehn to request the City Council
to consider the re- appointment of Larry Graf to the Burns Manor
Board of Directors. All were in favor. Motion carried.
B. Election of Officers. Motion made by Keith Duehn and
seconded by Eldred Miller to nominate Leslie Linder - President,
Gloria Dansereau - Vice President. All were in favor. Motion
carried.
C. Case Mix Reimbursement. This system is to be operational
by July 1, 1985. Case Mix applies to all residents admitted to a
nursing home. Medicare, Skilled, and ICF beds will be retained
for federal licensing requirements.
D. Short Term Admissions. At the present time short term
residents are being admitted from a hospital and being discharged
to their homes within 180 days from admission.
E. Resident Satisfaction Survey. The questionaries are
revealing a problem in the laundry. This has been and remains to be
a problem that must be corrected.
Willows Convalescent Centers Inc., of Minneapolis has
expressed an interest in purchasing Burns Manor.
The date of the April meeting will be Tuesday, April 23, 1985,
instead of Thursday April 25, 1985.
There being no further business, a motion was made by Eldred
Miller and seconded by Keith Duehn to adjourn the meeting. All
were in favor. Motion carried.
Respectfully submitted;
is J. Gei Secretary
ATTEST:
Leslie Linderr resi ent
0
U
April 30, 1985 1%
The Library Board met at 3:30 p.m. at the temporary library conference room,
(Century 21 Bldg.) with the following board members present: Albert Linde, Paul
Ackland, Kathy McGraw, John Horrocks, Elaine Clay, Ralph Bergstrom, Sue O'Brien,
and Librarian, Mary Henke. Absent: Teri Eilertson.
A lengthy discussion was followed by Mr. John Horrock's comments and infor-
mation regarding board approval of purchase of video player or VCR. Motion was
made by John Horrocks and seconded by Sue O'Brien not to purchase machine or tapes
until such tapes as documentaries, classics, children's special programs, etc. be-
come more available (approximately two years). Motion failed with a vote of 5 to 2.
A motion was then made by Albert Linde and seconded by Paul Ackland to purchase video
casette player for $385.00 and acquire the tape package program recommended by Librar-
ian, Mary, Henke. Motion carried with a vote of 5 to 2 in favor of purchase (nay vote
by John Horrocks and Sue O'Brien.)
Albert Linde stated that John Korngiebel and contractor, E. J. Pinske would be
at meeting at 4 :15 to give the board a current update on progress and problems of
library addition.
The plaque for the new library addition will be changed to read as follows:
Motion to change plaque was made by Elaine Clay and seconded by Albert Linde.
CARNEIGIE LIBRARY ADDITION
LIBRARY BOARD
Paul Ackland
Ralph Bergstrom
Elaine Clay
Theresa Eilertson
John Horrocks
Gena Iverson
Albert Linde
Kathleen McGraw
Sue O'Brien
LIBRARIANS
Mary Henke
Norita Levy
Barbara Whittenberg
CITY COUNCIL
Robert Stearns
Mayor
Michael Carlo
Patrick Mikulecky
John Mlinar
Marlin Torgerson
ARCHITECT
Korngiebel Architecture
GENERAL CONTRACTOR
E. J. Pinske Builders
President, Ralph Bergstrom stated that the phones to be used at the library are
on a rental basis. Discussion followed regarding the index counter and shelving.
Paul Ackland mentioned to the board that the Downtown Retail Association would like
to coordinate something for the grand opening of the library addition with the board
and staff. Kathy McGraw volunteered to follow up on a bookmarker being made for the
grand opening showing the library hours, telephone number and librarians' names on
back of marker (also tote bags.)
Contractor, Pete Pinski gave a brief report on the needed changes. He reported
that the roof is leaking and unless repaired, new work will be damaged. The chim-
ney is also deteriorating. A lock for the book depository and two soap dispensers
will will be an added charge of $90.00. Please see attached copies of letters from
E.J. Pinske Builders to Korngiebel Architects for clarification of changes such as
4eduction of $2100.00 for sod not needed and roofing expense. John Horrocks made the
motion, seconded by Elaine Clay to approve the estimate to repair roof and chimney
of present library building. Motion carried.
.John Korngiebel gave a brief report on the lighting proposed for the Library
and Park. John proposed 4 lights to be used on the park (west) side and 4 to the
east entrance to the library. John would check with Sterner Lighting and would re-
port back to the Board on the possibility of light fixtures similar to the old main
light fixture in center of park, with the globes to be opaque, not clear.
• The Tree Board asked the Library Board to make sure that the architects check
with Mark Schnobrich regarding planting of trees and shrubs.
Meeting adjourned at 4 :50 p.m. with the next meeting to be scheduled before
June lot.
s
E. J. PINSKE BUILDERS
Gaylord, Minnesota 55334
April 26, 1985
Korngiebel Architecture
45 Washington Avenue E.
Hutchinson, Minnesota 55350
Re: Library
Hutchinson, Minnesota
Dear John:
EDWARD 1. (Pot*) PINfKE
TOWPhe" 612 237 -2177
As we have discussed,the roof on the existing library building needs
work because it is leaking and will damage the new work soon.
We propose the following:
1. Remove all existing roofing and dispose of same.
2. Cover 36" width of all eave edge and valleys with W.R. Grace Co.
ice and water shield.
3. Install 26 ga. galvanized metal 20" wide in all valleys.
4. Install standard metal roof edge at eaves.
5. Reshingle roof with G.A.F. Timberline 300# asphalt shingles per
manufacturers instructions.
6. Cover flat area with 60 nil fully adhered rubber per enclosed
sketches.
all for the sum f 88.00
The following are options on shingles:
./
A. Flintkote 340# Sierra or CertainTeed 340 #Hallmark. . ADD $ '375.00
B. Regular 235# three tab seal down . . . . . . . . . DEDUCT 1100.00
I feel that one of the most urgent items is to tuckpoint the exist -i
chimney for an addition of .. --ADD $ 480.00
S Fere ,
r
E. J. Pinske
i
�1
0
4 —CST / 4
•
E. J. PINSKE BUILDERS
Gaylord, Minnesota 55334
April 26, 1985
Korngiebel Architecture
45 Washington Avenue E.
HsWkinson, Minnesota 55350
Re:Library Addition
Hutchinson, Minnesota
Dear John:
EDWARD J, IPMeI PINSKE
Ttwphme 612 237 -2177
The construction process to date has disturbed the existing grass
very little, therefore, I propose to deduct entirely the new sod
in the contract for a deduction of $2100.00. We will install planting
area as shown on plan and fill disturbed areas with rough grade black
dirt ready for finish grading and seeding by others.
The following are changes that weve made and should be processed in
a change order:
1. Change two soap dispensers from 0340 to 0326 @15.00 ea.. .$30.00
2. Add lock to book depository . . . . . . . . . . . . . . . . 60.00
TOTAL ADD .... $90.00.
Sincerely,
E. J. Pinske
4 -4/a1
MINUTES
Park b Recreation Board
• April 3. 1985
Members Present: Lyle Block; chairman. Roy Johnsen, Pat Mikulecky, Kathy McGraw,
Roger Haggenmiller and Don Falconer.
Members Absent: Ward Haugen
Also present were John McRaith, Mary Haugen, Mark Schnobrich and Karen McKay.
Minutes
The minutes dated March 6. 1985 were approved by a motion made by Pat Mikulecky
and seconded by Roy Johnsen. The board unanimously agreed.
Flag Inside Civic Arena
A 9 X 12' flag was donated to the Civic Arena by the American Legion and the
V.F.W. Mary told the board it would be placed in the NW corner away from the
wall.
Mary reported to the board that the ice was gone at the arena and that the
builders show was held on March 30 b 31. The Edward D. Jones tennis tournament
will be April 8, 9 b 10. The wrestling tournament will be April 12 6 13 and
the Jose' Cole Circus will be held on April 18th.
The cement heaving near the north wall is worse, and the problem needs to be
solved. The steel columns are not moving according to Twin City Testing,
but the outside sidewalk on the north side of the building is heaving worse
each year, Mary told the board.
Spring Planting at Roberts Park
Money is available from the LAWCON grant for landscaping at Roberts Park.
Mark Schnobrich has a preliminary plan for the park, the board members each
received a copy of it.
The parking lot could be paved for approximately $30,000, John told the board
he would check into how much money was left in the grant. The board agreed
that it was a good idea.
Arbor Day
Arbor Day is May 4th this year. The Mayor will be planting three trees
donated by Firstate Federal, to be planted in the parking lot near LeBistro's.
The Chamber of Commerce is also having clean up day on May 4th.
Facility Update
The closing date for bids is April 16th. The bids will then be opened and
reviewed. John told the board that the specifications were very complex
and certain sections were missing, so the closing date for accepting
bids was extended. The building code problem was solved, the roof was
raised three feet so it will 25 feet high. The size of the building will
be 110' by 144'. The board will be discussing what lines will be put on
the flooring at a later date.
,I// -d' (�47)
Mintues
Park & Recreation Board
April 3, 1985
Page two
Park Dedication Procedure
John listed some items that should be considered when a service group is
interested in having a park dedicated after them. Lyle Block read the
items. The board felt that the final approval should be from the Park
and Recreation board if a group has plans for a park. Lyle asked that a
map with the park areas and names be available for the next board meeting.
Hiring Policy for Park & Recreation Department Staff
A memo written by Hazel Sitz, Personnel Coordinator was sent to each board
member. It explained that council representatives and possibly a Park and
Recreation board member could be included in the interview process, if prior
approval was given. John told the board that he had talked to Bruce, and
Bruce still wasn't sure if he would be taking the job with American Adventure
yet, if certain things weren't resolved. He also mentioned that Bruce's
leave of absence extends until May 15th, and that nothing could be done about
the vacant possition until then.
Review 1984 Accompliments & 1985 Goals
Lyle told the board members that he reviewed the 1984 Accomplishments and
1985 Goals and that he thought that it was very complete and didn't have
any questions. He did mention that a baseball field at Tartan Park was
an important item.to consider..
Swimming Registration- Stewart
John told the board that Stewart was involved in the swimming program in the
past and was interested in swimming here again in 1985. They bus the kids
from Stewart and having them in the third session of the summer swimming
program in the afternoon would work out best for them. John also told the
board that the third session was one that usually doesn't fill up. The
board agreed that it wouldn't be a problem.
Review Overnight Camping Policy at West River Park
John told the board the price for overnight camping at West River Park for
hookups was $5, it is $3 for tents and non hookups. There is going to be
an attendant at the park on Friday and Saturday evenings in the remodeled
Brown Photo building to police the camping area.
Request from Planning Commission Concerning Lights Around Library Square
Lyle Block read a memo to the members from the Planning Commission requesting
more lights around Library Square, specifically on the east side. It was
decided that Kathy McGraw and Pat Mikulecky would meet with the Library Board
representing the Park & Recreation Board regarding the lighting. Pat also
mentioned that the trash cans in the park could be improved as far as looks.
Adjournment 0
The meeting was adjourned by a motion made by Roger Haggenmiller and seconded
by Roy Johnsen at 6:45 p.m. The board unanimously agreed.
•
16-1
MINUTES
Tree Board
April 3, 1985
Members Present: Ivan Larson, Roy Johnsen, Don Schumacher, Pat Mikulecky
and Jerry Brown. Also present was Mark Schnobrich.
Members Absent: None
Arbor Day
Arbor Day is May 4th, with ceremonies at Library Square. Firstate Federal
Savings S Loan is donating three trees for LeBistro's Parking lot. The Mayor
will be helping with the plantings. The Tree City U.S.A. award will be
presented to the Mayor and city at 11:00 a.m. Tree distribution will be at
Roberts Park from 9:00 a.m. to 12 noon.
Stump Contractor
Specifications have been sent to prospective contractors and a bid has been
advertised for in the Hutchinson Leader. As of April 3rd no response to the
bid had been submitted. April 30th is the bid opening date.
Tree Inventory
Data is being fed into the program and the system is working. Gale Boelter will
be inputting-field sheets and tabulating trees in the field. -
Other Old Business
Ivan Larson requested Schnobrich to contact Kevin Fromemming at the Country
Club about brush clean up on Country Club property. Schnobrich said he
would attend to that.
Planting Roberts Park
Board members approved of the planting design. Jerry Brown suggested re-
placing Canada wed Cherry with another specie after Schnobrich tests for
PH factor in park soils. Pat Mikulecky asked whether the ivy vine was to
be planted around the entire ball fence area. Schnobrich stated yes, but
that herbicides had been applied to the soil around the fence for weed
control. Don Schumacher suggested that a soil sample be taken and that
oats be planted and tested for growth. If they survive, soil should be okay
for ivy.
Costs for planting materials at Roberts Park is estimated to be $1,558.
This cost would be paid by the LA47CON Grant money currently being held by
the City of Hutchinson.
A.F.S. Grove
Trees, planted by host families for the American Field Service, that have
died, will be replaced through the LAWCON Grant at Roberts Park.
Other New Business
Board members questioned the landscaping of Library Square after construction
of the new addition to the building is complete. Board members suggested
taht Schnobrich be in contact with Korngiebel Architects in regards to any
landscaping of the project site.
Meeting was adjourned at 5:35 p.m. /
Submitted by Mark C. Schnobrich d ((
E
RESOLUTION NO. 8038
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
Transmitter N41,028
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Repair & Replacement
Sewer
Yes
Power Process Inc.
Sampler & Refrigeration
2,095
Testing Equipment
Sewer
Yes
Qualitv Control Eqi
Unit
s
LJ
The following items were authorized due to an emergency need:
ITEM
COST i
PURPOSE
DEPT.
BUDGET
VENDOR
Date Approved: May 14, 1985 Resolution submitted for Council action
0 Motion made by:
Seconded by:
by:
PUBLICATION NO. 3408
. PUBLISHED IN THE HUTCHINSON LEADER: Thursday, April 25, 1985
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN
Notice is hereby given that a public hearing will be held on
May 14, 1985 at 8:00 P.M.
during the course of their regular meeting which starts at
7 :3o P.M. in the Council Chamber of City Hall for the
purpose of:
Considering the issuance of an "on Sale" Intoxicating Liquor License
to Larry Bethke, owner of Victorian Inn.
This hearing will be held by the City Council
of the City of Hutchinson. At such hearing, all persons interested
may be heard.
WNW,
April 23, 1985
Date
POLICE DEPARTMENT MEMORANDUM
TO Mayor and Council
FROM Dean M. O'Borsky, Chief of Police
SUBJECT Liquor License Application
DATE April 26, 1985 0
We have conducted a background investigation on the applicants for license
of the Victorian Inn as required by law.
We find nothing which would prohibit a license being issued.
I recommend that the license be approved.
DMO:neb
0
CJ
0
•
APPLICATION FOP ON -SALE INTOXICATING LIQUOR LICENSE
This form was prepared by the City of Hutchinson and the Minnesota
Bureau of Criminal Apprehension, Department of Public Safety, pursuant
to Minnesota Statutes, 1976, Section 340.13, for purposes of back-
ground investigation. It does not supercede any laws, rules or
regulations of the Division of Liquor Control regarding the issuance
of liquor licenses. Failure to provide information requested may
result in denial of the application.
1. ELI (- -1-tb 42 I fi yo N U L)- 119- Ys
Trade Name Date of Application
2. Ja- I- SS
Licensing Period
3. Type of Application: � New U Renewal Transfer
4- J aRRY ae +h kF sR 7- Z o a_�
Name of Applicant Phone
5• Inl4 i?oli�.v� 62e, eNc, 1. A) .
Home Address
6. Citizenship; U
7. QM kA;Nsox) /►ll�► - �O- S a
Place of Birth Date of Birth
B.
Address of Business Location
9. Sae � OvLc kt d
Legal Description // , /
10. List owners of building or premise to be licensed: A.��Ri� & L,,
�
34skY' tar, -46e-
11- List all partners, officers or directors, if corporation:
Address
lb/ /2111r /4, K& 141
SAM 8
12. Prior experience in this type of business: yV n A)-e _
Date of Birth
13. Present ownership in any other liquor establishment: A l O
14. Present ownership in any other jreest_au ant or food business: A) Q
15. Three Business References: SI I it
�iZe►4i- �Q�r, �.� S
16-
Corporate or Partnership Title
id
3
17. 1064 1" -7 W-e-St
Corporate or Partner hip Address
18. If this is a transfer application give name, address, of persons, partnership or
corporation holding license for the past year. .
19. Who owns the bar /tavern fixtures? L P,-RR- y &
20. Are you a Minnesota resident?
If not, where resident?
® Yes ❑ No 7 -30-0 - 8-pS
From Tc
Dates of Residency
21. Residential Address during Past Five (5) Years: _I( h<-L7 %/S n r./ A f
22. Three Personal References: %H Or7 43 LJr{.ei
23. Employment for the Pas /t Five Ye /ars: ;C}P f'� �A r, -ZAI L'
/-
24. Any Convictions Other Than Minor Traffic: y 0 /(J e-
25. This application must be accompanied by detailed statement of net worth and last year's
tax return and statement of method of payment for business, fixtures and inventory.
26. Applicant, and his associates in this application, will strictly comply with all the
Laws of the state of Minnesota governing the taxation and the sale of intoxicating
liquor; rules and regulations promulgated by the Liquor Control Commissioner; and
all ordinances of the municipality; and I hereby certify that I have read the fore-
going questions and that the answers to said questions are true of my own knowledge.
I further understand that an investigation fee not to exceed $500.00 shall be charged
an applicant by the city or county if the investigation is conducted within the state,
or the cost not to exceed $10,000.00 if the investigation is required outside the
state. I further understand the ordinances of the City of Hutchinson regarding the
operation of on -sale liquor licenses and agree to abide b them.
S' nat of Applicant
Subscribed and sworn to before me this
/8 day of �l ` 1985. _
L i `
(Notary Public)
�y Commission Expires- 11-f8- 4 G
JOLEEN R. RUNKE
1 WTAXY MMX - r�w�
MEEKER COUMA
�N Cn qwa Mw. R
0
0
LJ
PUBLISHED IN THE HUTCHINSON LEADER
THURSDAY, MAY 2, 1985 AND
IdURSDAY, MAY 9, 1985
PUBLICATION NO. 3409
NOTICE OF BUDGET HEARING OF FEDERAL REVENUE SHARING
NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson,
Minnesota, will meet on Tuesday, May 14, 1985 at 8:00 P.M. at City Hall, 37
Washington Avenue West, in Hutchinson, Minnesota for a federal revenue sharing
budget hearing. The purpose of the hearing is for citizen review of the proposed
use of funds from federal revenue sharing.
The budget as proposed for 1985 is as follows:
General Fund Revenues
Federal Revenue Sharing
Revenues Available
Cash Balance 12/31/84 $3229694
Entitlement #15 Receipts 1559884
Interest Earning (Est.) 209000
General Fund Expenditures
Proposed Federal Revenue Sharing Expenditures
Pool and Recreation Building
Financial & Compliance Audit &
Subscription
Public Safety Facility (1984 Appropriation)
$3,207,151
498,578
3,259,035
100,000
800
200,000
Details of the above budgets are available for public inspection at City Hall
between the hours of 9:00 A.M. and 5:00 P.M. Monday through Friday.
All interested citizens' groups, senior citizens and senior citizen organizations
are encouraged to attend the hearing. Persons attending the hearing shall have
the right to provide written and oral comments and suggestions regarding the
proposed budgeted use of revenue sharing funds.
BY ORDER OF THE CITY COUNCIL
Z�4i4QWj
DATED: April 25, 1985 Gary \J3. Plot
City Clerk
RESOLUTION NO. 8039
RESOLUTION ESTABLISHING FEDERAL REVENUE SHARING BUDGET i
WHEREAS, a budget hearing of federal revenue sharing was held on May 14,
1985, and
WHEREAS, the following budget was proposed for 1985:
General Fund Revenues $3,207,151
Federal Revenue Sharing
Revenues Available
Cash Balance 12/31/84 $322,694
Entitlement 4115 Receipts 155,884
Interest Earning (Est.) 20,000
498,578
General Fund Expenditures 3,259,035
Proposed Federal Revenue Sharing; Expenditures
Pool and Recreation Building 100,000
Financial & Compliance Audit &
Subscription 800
Public Safety Facility (1984 Appropriation) 200,000
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT said budget be approved by the Hutchinson City Council.
Adopted by the City Council this 14th day of May, 1985.
Robert H. Stearns
Mayor
ATTEST:
Gary D. Plotz
City Clerk
0
(612) 587 -5151
f/UTCH' CITY OF HUTCHINSON
. 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: April 25,, 1985
TO: Mayor and City Council
------------------------ - - - - --
PROM: Gary D. —Plotz, City—Administrator
— ----------------- — — — — — — — — — —
SUBJECT: Annual Managers and Administrators Conference — — — — — —
. The annual conference for City Managers and Administrators is May 15 -17
in Brainerd. I request your approval to attend. This is a budgeted item.
•
CITY MANAGERS CONFERENCE
May 15 - May 17, 1985
CRAGUN'S CONFERENCE CENTER
Please submit ccrrpleted reservation request form for each person reserving to: •
Kathy Anderson, Reservations Manager
Cragun's Conference Center
Route 6, Box 484
Brainerd, Minnesota 56401
The special package rate for your group is $ 127.15 per person double occupancy, and single
occupancy, if requested and available, is at the rate of $172.80. This rate includes two
nights lodging, a total of 6 meals (supper on the night of arrival through lunch on the
departure day), use of the meeting roams and equipment, and the recreational package
including use of the tennis courts, boats and canoes, pool, whirlpool, sauna, and games
area and *golf on Wednesday and Thursday. If you request a poolside or fireplace unit and
they are available, the rate is $139.61 per person double occupancy or $19 sin
occupancy.
Please submit with your reservation request a deposit in the amount of 0.00 per person.
If you must cancel your reservation and do so 30 days or more prior to the ival date
your deposit will be refunded less a $10.00 office fee. If less than 30 clays t al
date, your deposit will be refunded less a $10.00 office fee if Cragun's is filled. The
guest is responsible for the entire period reserved. Any persons not lodging at Cragun's
but attending any meetings or group functions, MUST register at the frcmt desk before going
to meetings. Check in time for the housing roams is 5PM or later and check out time is 1PM
or before. If you are requesting double occupancy with a specific roommate choice other
than spouse, both participants must submit a completed reservation request form.
*Available Friday at an additional cost.
* * ** * * * * * * * * * * * * * * * * ** ** * * * * * ** *RESERVATIONS RDQUtST FORM*** r * * * * * * * * * * * * * * * * * * * * * * * *r * * * **
CITY MANAGERS' CONFERENCE
May 15 - May 17, 1985
DOUBLE OCCUPANCY
CHOICE UNIT @ $127.15 per person
FIREPLACE UNIT @ $139.61 per person
POOLSIDE UNIT @ $139.61 per person
CRAGUN'S CONFERENCE CENTER
Brainerd, Minnesota
I WILL SHARE WITH:
(name)
SPOUSE
'---NO PREFERENCE- LEASE ASSIGN
�trc
I A NON- SMOKER IF POSSIBLE
SINGLE OCCUPANCY: (if available)
CHOICE UNIT @ $172.80
FIREPLACE UNIT @ $190.25
POOLSIDE UNIT @ $190.25
I require a unit equipped for a disabled person
L�
Enclosed is my deposit in the amount of $ 50.00 ($50.00 per person)
cancellation policy as stated above.
NAME Gary D. Plotz ADDRESS
I unddrstand the
37 Washington Avenue West
CITY Hutchinson STATE MN ZIP 55350 PHONE (612) 587 -5151
(612) 587 -5151
f/UTCH' CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
May 9, 1985
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: HAZEL SITZ, PERSONNEL /TRANSIT COORDINATOR
RE: CONFERENCE
I request authorization to attend the spring public transit
conference to be held at St. Cloud on June 6 and 7.
Registration is $30, plus mileage and /or motel.
This is a budgeted item. Agenda attached.
1985 SPRING PUBLIC TRANSIT CONFERENCE
Sponsored by: MPTA, RTB, Mn /DOT
Hosted by: St. Cloud Metropolitan Transit Commission
Location: Sunwood Inn
Highway 23 & 4th Avenue South
St. Cloud, Minnesota
June 6 -7, 1985
Thursday - June 6, 1985 .
10:00 A.M. Drivers Training Demonstration - Harold Risk
11:30 A.M. 14PTA Board Meeting
Noon -1:00 Registration
1:00 P.M. Introductions/welcoming - Host System
1:15 P.14. Legislative Summery Panel- Elliott Perovich, Matt Peterson
Al Schenkelberg
2:30 P.M. Break
2:45 P.M. Washington Activity Report - Doug Differt
3:15 P.M. Service Alternatives - Bob Works c Providers
4:15 P.H. 1986 Contract Application Schedule - Al Schenkelberg
4:30 P.M. Fall meeting discussion - Matt Peterson
5:30 P.M. Social Hour
6:45 P.M. Dinner
Entertainment
9 :00 P.M. Open Discussion - Pool Side
Fridav - June 7, 1985
7:30 A.M. Rolls /Coffee
7:45 A.M. Metro /Greater Minnesota Meetings
Metro Meeting
Needs Assessment overview - Katie Turnbull
Metro Corridor Studies (LRT7) - Nacho Diaz
• Greater Minnesota Meeting
Vehicle Investment - Gerry Weiss
Mankato State University - Dave Rafter
9:10 A.M. Break
9:20 A.M. Media Relation •Know your Rights' - Mike Sobolewski
10 :15 A.M. Insurance - "What's Happening?' - Minnesota Insurance
Information Centers Bob Provost i Rudy Broyles
11:10 A.M. UNTA - Joel Ettinger
11:30 A.M. Box Lunch atLSt. Clouds New Facility Dedication Ceremony
SUMMARY OF MEETING ON
AIRPORT APPRAISALS
MAY 9, 1985, 10:30 A.M.
ATTENDING: David Otterstatter - MnDOT, Ralph Neumann - City, Gary
Plotz - City, Bill Haas - Attorney for landowners, Pat
Mikulecky - Councilmember, Kaye Link - City Secretary
City Administator Gary Plotz reveiwed the background requesting
action on appraising the property:
Letter to R. J. Dineen - November 26, 1984
Letter to Cliff Boelter - December 31, 1984
Contract with MnDOT dated December 20, 1985,
executed January 16, 1985
Specifically, the correspondence of November 26, 1984, indicated
that MnDOT would appraise the property within the December /January
timeframe. Several phone calls were made by the City Administrator;
subsequently, however, there had been no informal or formal response
until April 23, 1985 from Mr. Robert Jones, establishing a meeting for
May 9th.
Mr. Jones was unable to attend for health reasons; therefore, Mr.
David Otterstatter appeared on behalf on DOT.
On May 9, Mr. Otterstatter requested the following information:
Certified survey
Legal descriptions of all the tracts of land affected by Zone A
Title Opinion on each of the land tracts
Notification of how much land is required in fee or easement
interests
It was agreed that Mr. Otterstatter would contact Mr. James Groehler
of DOT /Aeronautics to verify how much land was required to be in fee and
how much in easement. Mr. Otterstatter will advise the city.
Regarding surveys, City Administrator Plotz responded that some sur-
vey work had been completed, specifically marking the corners of the Zones
A & B. Mr. Otterness stated he required a "certified survey." Mr. Plotz
responded that he would request this be provided immediately by the City
Engineer.
Regarding legal descriptions and clear title, the City Attorney will
be asked to respond to that request.
Attorney Bill Haas requested to know the time -frame before an offer
is made. Mr. Otterstatter responded it may be 9 months or more before
an offer may be made. Attorney Haas indicated that if reasonable process
was not being made, he may consider enjoining the Zoning Ordinance.
City Administrator Plotz indicated concern about how slow the appraisal
process was taking, as he was previously told it would be performed in
. December or January by Cliff Boelter; even though the snow covered the ground.
Airport Appraisal Meeting
May 9, 1985
Page 2
Mr. Otterstatter stated that an appraisal of this nature (airport)
was not a high priority in comparison with their other work priorities,
such as highway right -of -way activities.
It was also noted that since this project began, Mr. Boelter of
the DOT has retired, a replacement was sought, who is Mr. Bob Jones.
Recently Mr. Jones became ill with appendicitis and was unable to
this meeting as scheduled.
Pat Mikulecky felt there should be a response regarding time -
frame to Attorney Haas. Administrator Plotz stated he would immediately
contact Mr. R. J. Dineen in St. Paul Mn /DOT to see whether or not a more
definite commitment or timeframe could be placed in writing, as to when
an offer of just compensation could be made. Discussion adjourned at
1 :00 P.M.
cc: Mayor & Council
Bill Haas, Attorney for Landowners
Marlow Priebe, Director of Engineering
James Schaefer, City Attorney
E
LJ
W. B. (BILL) HAAS
ATTORNEY AT LAW
212 CITIZENS BANK BUILDING TELEPHONE
P.O. BOX 157 612.5874777
HUTCHINSON, MINNESOTA 55350 -0157 -
May 13, 1985
Mr. Gary Plotz
City Administrator
Hutchinson, MN 55350
RE: Airport Zoning
Dear Mr. Plotz:
This will merely verify the outcome of our meeting of
May 99 1985, wherein Mr. Mikulecky has promised to
attempt to get the Department of Transportation to
commit themselves to complete the necessary work to
appraise the loss due to the Airport Zoning that my
clients have experienced. The committment we are
• looking for is that the Department of Transportation
will proceed with this item and treat it as a priority
item as compared to any other items they may come up
with in the future to be done. Mr. Otterstatter had
advised us that this would be a low priority item and
that they would more or less do it as they get to it.
He indicated that there might very well be other projects
that they will push in ahead of it.
In the event this committment cannot be received, then
it would be my position that the City should hire someone
else to proceed with the appraisal.
I would appreciate an acknowledgment of this letter and
of the results of Mr. Mikulecky's attempt to get a
committment from the Department of Transportation.
Thank you.
Sincerely,
W. B. Haas
• WBH:dh
cc: Mr. Pat Mikulecky, Councilman
• o MAY 1985 �+
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J4- J7
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DAVID B. ARNOLD
HARLES R. CARMICHAEL
MICHAEL B. LEBARON
GARY D. MVDOWELL
FAYE KNOWLES
STEVEN A.ANOERSON
DANIEL J. BERENS
STEVEN P. HOGE
BARRY ANDER50N
LAURA K. FRETLAND
EDWARD A. SCHNEIDER
CHARLES L. NAIL
May 13, 1985
AE NOLD & MCDOWELL
ATTOR-INTEYS AT LAW
5881 CEDAR LANE Rowe
MINNEAPOLIS, MINNESOTA 55416
CAI3LEI MCLAW MINNEAPOLIS
(612) 545 -9000
MN TOLL FREE 800 -343 -4545
REPLY TO: HUTCHINSON
Mr. Gary Plotz
City Administrator
City of Hutchinson
37 Washington Avenue W.
Hutchinson, MN 55350
Dear Mr. Plotz:
400 SOUTH SECOND STREET
PRINCETON, MINNESOTA SS371
(612) 36% -2214
714 TENTH STREET EAST
GLENCOE, MINNESOTA $5336
0612) 864 -6111
101 PARK PLACE
HUTCHINSON. MINNESOTA 55350
(612) 567 -7575
2 ^.31415161 j1
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\Ly` BY y/
8Z
We are withdrawing our request for the use of Library Square for
the "Jail 'N Bail" fund raiser for the American Cancer Society
the first week of June. After discussing the matter in detail
with the telephone company and consulting with our weather almanac,
we concluded that for this year anyway, this event would be more
properly run in the Hutchinson Mall. Accordingly, there will be
no need for me to appear at the City Council meeting on Tuesday,
May 14, 1985.
Tha
Ver
G.
GBA:cs
CC Phil Graves
Larry Graf
0
consideration of this matter.
AVID B. ARNOLD
CHARLES R. CARMICHAEL
MICHAEL B. L[BARON
GARY D. WDOWELL
PAYE KNOWLES
STEVEN A. ANDERSON
DANIEL J. BERENS
STEVEN S. HOOE
BARRY ANDERSON
LAURA I. TRETLAND
CHARLES L NAIL, JR.
May 1, 1985
ARNOLD & MGDOWELL
ATTORNEYS AT LAW
5881 GEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416
GABLE: MGLAW MINNEAPOLIS
(612) 545 -9000
MN TOLL FREE 600-343 -4545
Reply to: Hutchinson
Mr. Gary Plotz
City Administrator
City of Hutchinson
37 Washington Avenue W.
Hutchinson, MN 55350
Dear Mr. Plotz:
400 SOUTH SECOND STREET
PRINCETON, MINNESOTA 55410
(012) 300-2214
714 TENTH STREET EAST
GLENCOE, MINNESOTA 55336
(612) 804 -0111
101 PARR PLACE
HUTCHINSON. MINNESOTA 55350
(612) 587 -7575
A234gs>
�� n4h.Y1g'35 01
RECEIVED
ID N
N
BY y
e�
�IZOZ6l8��'�
I would like to place a matter on the agenda before the City Council
at the next City Council meeting, which I understand to be scheduled
for May 7, 1985, at 7:30 o'clock P.M. As co -chair of the American
Cancer Society's special fund raising project, Jail- and -Bail, we
would like to set up in Library Square, during normal business hours,
on June 4, 5, and 6, 1985. I understand that we need the permission
of the City Council and accordingly, I would ask that you place our
request on the agenda for hearing.
Thank you for your assistance. Best regards.
Very truly yours,
G. Barry Anderson
GBA:cs
CC Phil Graves
Larry Graf
C�
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6, 56789
Rgr7�8
fIL
April 25th, 1985
LP
E'Z a 122
We, the undersigned, all beinq neighbors of Melvin Klockmann, 545 Franklin
Street, Lot 6, Block 57, S 1/2 City, hereby petition the City Council of the
City of Hutchinson, to require Mr. Klockmann to clean up his yard in accordance
with City Ordinances pertaining to public health and safety and the removal of
rubbish and stockpiled junk.
0
Address
I �
1 ...
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m
April 25th, 1985
We, the undersigned, all being neighbors of Melvin Klockmann, 545 Franklin
Street, Lot 6, Block 57, S 1/2 City, hereby petition the City Council of the
City of Hutchinson, to require Mr. Klockmann to clean up his yard in accordance
with City Ordinances pertaining to public health and safety and the removal of
rubbish and stockpiled junk.
Name Address
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(612) 587 -5151
f/UTCN' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCH/NSON, MINN. 55350
M E M O R A N D U M
May 9, 1985
TO: Mayor Robert Stearns and
Members of the Hutchinson City Council
RE: Nemitz Easement
I have been asked to provide a summary of the status of
negotiations concerning the easement for the above - captioned
matter. For your records I am enclosing the following
documents:
1) December 1, 1982 letter from Kenneth Merrill to Arthur
Benjamin;
2) December 1, 1982 letter from Gary Plotz to Arthur Benjamin;
3) March 19, 1984 letter from Kenneth Merrill to the City
Attorney;
4) March 20, 1984 letter from the City Attorney to Arthur
Benjamin;
5) April 2, 1984 letter from the City Attorney to Arthur
Benjamin;
6) July 25, 1984 letter from the City Attorney to Arthur
Benjamin;
7) October 4, 1984 letter from City Attorney to Marlow Priebe;
8) October 8, 1984 letter from Marlow Priebe to City Attorney;
9) Proposed easement;
10) Photocopies of receipt and canceled checks;
11) Memorandum from Ken Merrill to City Attorney dated February 7,
1985;
12) Letter from City Attorney to Arthur Benjamin dated February 18,
1985; and
13) Copy of December 1, 1982 letter to Arthur Benjamin with notes.
Mayor and City Council 40
May 9, 1985
Page Two
As you can see, the correspondence in this matter has been
quite lengthly. I believe my letter of February 18, 1985
clearly stated that the assessment paid by the Benjamins of
$2,181.37 was the amount actually certified to the County
Auditor for payment and that the total amount of the assessment
if the easement had not been negotiated would have been $3,409.05.
As I stated in that letter, "The end result is that if no
easement is obtained, an additional $1,227.68 in assessments
will be added to the $2,181.37 originally paid." In response
to my February-18, 1985 letter Mr. Benjamin forwarded to me a
copy of the December 1, 1982 letter from Ken Merrill. This
letter again appears to be asking for parking in the municipal
parking lot for the Benjamins and their renters at no charge
and with no time limit.
As I understand the situation, the following facts are
governing:
1) The Renjamins originally had a parking assessment of
$3,409.05.
2) The Benjamins were given credit for seven parking spaces
which would be created by an easement to be given to the City.
These parking spaces resulted in a reduction in the actual
amount assessed and certified to the County Auditor of $1,227.68.
3) The Benjamins paid $2,181.37 as and for the amount actually
assessed.
4) The original agreement between Mr. Benjamin and the City
made no provision for utilization of the parking lot by
Mr. Benjamin or his renters other than in a manner available
to all citizens.
5) The parking lot can be adjusted to reflect a configuration
that would not utilize the easement.
6) I have the papers necessary to assess the additional $1,227.68
to the Benjamins prepared in rough draft form.
It is my recommendation that if the Benjamins still contest
granting this easement, the documents necessary for certifying
the balance of the assessment be signed and the parking lot
completed without the easement.
Sincerely yours,
SCHAEFER LAW OFFICE
40
By/
James H. Schaefer
Hutchinson City Attorney
JHS:dlp cc: Arthur Benjamin, Jr.
Enc]osnraq
(612) 587 -5151
fHUTIN' CITY OF HUTCHINSON
37 WASHING TON AVENUE WEST
HUTCHINSON, MINN. 55350
December 1, 1982
Mr. Arthur J. Benjamin
108 Grove St.
Hutchinson, MN S5350
Dear Property Owner:
We are mailing this notice with the assessment amount computed based
upon the assumption the parking credits provided will be as you have
stated. We must have a letter to show the parking is accessible as
you have stated to us.
We must have this letter in hand before the 31st of December or
the parking credits will revert to the previous number of spaces.
• Sincerely,
/" AX�
Kenneth B. Merrill
City Accountant
KBM:dlo
L
587.5151 ' -- - -- -^ - -- - - - - - -- - - -
� C11 -Y OF HUTCHINSON
-- �� 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350 .
December 1, 1982
Arthur J. Benjamin
108 Grove St.
Hutchinson, MN 55350
This will certify that there is due the sum of $2181.37 for construction of off -
street parking.
Owners of record and contract for deed owners are both notified of these
assessments.
ASSESSMENT ROLL NO. 152
County Parcel No. 4210 CITY NO. 06- 116 -29 -03 -0360
Property Description: W 62.7' of Lot 6 & W 62.7' of S 4' of Lot 7, Block 8 S 1/2 City
0
This assessment may be paid in full at the office of the City Clerk with no interest
charged if payment is made by December 31, 1982.
Partial payments may be made initially, but in the event that a partial payment is
made or no payment is made before December 31st, the unpaid balance will bear
interest at the rate of 11.25% per annum for the one (1) month of December AND for the
full 12 months of the next calendar year. The amount of interest at the time of
certification will be an actual' 12.20% of the principal amount. The annual
percentage is 11.25%. The amount of interest plus 1/15 of the principal sum unpaid
will be certified to the County Auditor for collection in the same manner as real
estate taxes.
In subsequent years the amount certified each October will be 1/15 of the original
principal amount plus interest for the ensuing calendar year at the rate of 11 .25% of
the unpaid balance.
The unpaid balance may be paid in full at the office of the City Clerk at any time
prior to October 1st in any year. However, partial payments CANNOT be accepted in
any year after the initial certification.
r
Gary ' Plotz, Cit /A "dm. .
F - a� (p",
(612) 587 -5151
HUTCH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
Jim Schaefer,
105 2nd Avenue
Hutchinson, MN
Dear Jim:
City Attorney
S. W.
55350
March 19, 1984
Gary has probably reviewed with you the Nemitz Paint Store
agreement. At the time the City adopted the assessment roll,
there was an agreement, apparently verbal, to trade use of his
land on the north side of the building for 7 parking credits.
The City has given 7 parking credits to Nemitz Paint Store. We
now need to put into writing this agreement.
The engineering departm
gutter and surface the lot.
land provided by easement or
Store needs to be included.
we may proceed at your first
appreciated.
cc: Gary Plotz
Marlow Priebe
Cal Rice
0
2nt is now preparing specs to curb,
In order to do a proper job, the
whatever method from the Nemitz
If you could get this clarified sc
opportunity, it would be greatly
Sincerely,
X
Kenneth B. Merrill
Finance Director
ff -a(3)
JAMES H. SCHAEFER
Ar7oarM AT uw
100 sui Am & V.
V. 0. &M 303
HusctaxSOM UM. eea50
1411N7.7900
March 20, 1984
Arthur J. Benjamin
108 Grove Street
Hutchinson, MN 55350
RE: Parking Assessment
Dear Mr. Benjamin:
At the time the pity of Hutchinson adopted the assessment
rolls for the 1982 parking assessments, there was an agreement
with you to trade use of the land on the north side of your
building for seven parking credits. Your assessment was based .
upon this agreement.
The city engineering department is now preparing specifi-
cations to curb, gutter and surface this lot. In order to do a
proper job, the land provided by our agreement needs to be
included. Could you please provide me with the legal description
of this property so that I may draft a proper easement authorizing
the continued use of this property for parking purposes by the
city of Hutchinson.
Sincerely yours,
SCHAEFER LAW OFFICE,
By/
JHS:dlp
cc: Gary D. Plotz
ICen Merrill
Marlow Priebe
James H. Schaefer
Hutchinson City Attorney
0
K-& -(u
(612) 587 -5151
CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
April 2, 1984
Arthur J. Benjamin
108 Grove Street
Hutchinson, MN 55350
RE: Parking Assessments
Dear Mr. Benjamin:
On March 20, 1984 I contacted you concerning the
drafting of an easement authorizing the continued use of
portions of your property for parking purposes by the city
of Hutchinson. I requested that you contact me with a legal
description of this property so that I could draft such an
easement. Since the city is anxious to prepare specifications
for curb, gutter and surface of this lot, such an easement is
at this time imperative. Please contact either myself or
a representative from the engineering department so that a
legal description of this property can be obtained at your
earliest convenience.
JHS:dlp
cc: Gary Plotz
Marlow Priebe
Sincerely yours,
SCHAEFER LAW OFFICE
By/
James H. Schaefer
Hutchinson City Attorney
J
r (612) 587 -5151
CITY OF HUTCHINSON
37 WASHING TON AVENUE WEST
HUTCHINSON, MINN. 55350
July 25, 1984
Mr. Arthur Benjamin Jr.
NEMITZ PAINT AND WALLPAPER
35 -1st Avenue Southwest'
Hutchinson, MN 55350
RE: Legal Description for Purposes of Easement
Dear Mr. Benjamin:
On at least two separate occasions I have attempted to
contact you in order to obtain a legal description of your
property for the purposes of obtaining an easement that would
allow the city of Hutchinson to utilize the northern most
portion of your property for parking purposes. This easement
was to be given to the city of Hutchinson in exchange for
credits on the special assessment levied against you for the
downtown parking program. If we do not soon obtain this
easement, it will be necessary to reinstate your parking
assessment as originally levied. Hopefully, you can contact
either myself or Marlow prior to such steps becoming necessary.
Sincerely yours,
SCHAEFER LAW OFFICE
By/
James H. Schaefer
Hutchinson City Attorney
JHS:dlp
cc: Ken Merrill
W
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La
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of
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S1 0 C -�Y •
(612) 587 -5151
HU�H� CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
October 4, 1984
Marlow Priebe
City Engineer
HUTCHINSON CITY HALL
Hutchinson, MN 55350
RE: Legal description for purposes of easement
Dear Marlow:
Gary and I have meet with Art Benjamin Jr. and have
obtained the legal description for his property. The legal
description is the West 62.7 feet of Lot Six (6) and the
Jest 62.7 feet of the South 4 feet of Lot Seven (7), South
Half of the city of Hutchinson.
• Given the above information, could you please draft
a legal description which I can place in an easement to be
utilized for parking purposes. This easement should be in
accordance with the amount of land which we are currently
utilizing for our parking lot.
JHS:dlp
0
Sincerely yours,
CITY OF HUTCHINSON
By/
Jim Schaefer
0
I �(" ( 7)
F (612) 587 -5151
C/T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M 0
DATE: October 8th, 1984
TO: City Attorney
FROM: Director of Engineering
RE: Parking Lot Easement
Benjamin Property
-OCT 1 c RECD
As requested, the easement necessary to construct the "Wigen Parking Lot ",
is as follows:
The South 4 feet of the West 62.7 feet of Lot 7 and the North 5
feet of the West 62.7 feet of Lot 6, all in Block 8 in the South
Half of the City of Hutchinson.
MVP /pv
�ll'owy �� l,,o
Marlow V. Priebe
Director of Engineering
0
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.-1
EASEMENT
THIS INDENTURE, made this day of November 1984,
by and between Arthur Benjamin, Sr., single, and Arthur
Benjamin, Jr., single, of the County of McLeod and State of
Minnesota, parties of the first part and the City of Hutchinson,
party of the second part:
WITNESSETH:
THAT, for and in consideration of the sum of $1.00 and
other good and valuable consideration in hand paid to the
parties of the first part by the party of the second part,
receipt of which is hereby acknowledged, said parties of the
first part do hereby grant, bargain, sell, convey and warrant
to the party of the second part, its successors, or assigns,
forever, for the purpose of constructing and maintaining
municipal parking on, along, over, through, or across the
following described lands lying and being in the County of
McLeod and State of Minnesota, to wit:
The South Four (4)
point Seven (62.7)
the North Five (5)
point Seven (62.7)
Block Eight (8) in
of Hutchinson.
feet
feet
feet
feet
the
of
of
of
of
Sou
the Jest Sixty -Two
Lot Seven (7) and
the West Sixty -Two
Lot Six (6), all in
th Half of the City
Said easement shall include all rights, privileges, and
appurtenances in or to said land which may be required for
the full enjoyment of the rights herein granted.
IN TESTIMONY WHEREOF, the said parties of the first part
have hereunto set their hands the day and year first above
written.
• Arthur Benjamin, Sr.
Arthur Benjamin, Jr.
`S Q -(9)
STATE OF MINNESOTA)
) ss.
COUNTY OF MC LEOD )
On this day of November, 1984, before me a Notary
Public, personally appeared Arthur Benjamin, Sr., single, and
Arthur Benjamin, Jr., single, to me known to be the persons
described in and who executed the foregoing instrument and
acknowledged that they executed the same as their free act
and deed.
Exempt from filing fee as
per MSA 386.77.
Notary Public, McLeod County,
a
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G. F. NFMITZ' SONS 20259
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Be .are to give ■ddre" or lot Lad block number.
DATE /a- a9 - cpa
RECEIVED OF
RECEIPT
NV 37549
7
In (F ull (Part) Payment of
mw
�9- o3 ) j
City of Hutchinson
By �_�-fIt,0 /1J ) I cJi O
W -q.(, D)
r16�2107_5'5' ITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O R A N D U M
DATE: February 7, 1985
TO: Jim Schaefer, City Attornel— — — — — — — — — — — — — — — —
FROM: Ken Merrill,— Finance Director — — — — — — — — — — — — — — —
SUBJECT: Nemitz — Paint - — parking - assessment —
-- - - - - — — — — — — — — — — — —
Assessment roll 152 for off - street parking against this
parcel described as W 62.7' of Lot 6 and W 62.7' of 5'
of Lot 7 Block 8, had an original assessment of $2,181.37.
This was arrived at by using an estimated market value
of $48,950 for 31 of the assessment, and a net need of
4 parking spaces. The City had started by having a re-
quirement of 20 spaces which was reduced to 11 required
spaces when the building was divided into retail and ware-
house. In all the computations, there were no parking
spaces provided on the property, according to my records,
to reduce this net parking need.
The agreement gave the property credit for 7 spaces with
the understanding there would be an easement given to the
City for parking. If the agreement is not made, the cost
of the 7 spaces would be $1,227.68 which would be assessed
to the property.
0
(612) 587 -5151
Harty' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCH/NSON, MINN. 55350
February 18, 1985
Mr. Arthur Benjamin, Jr.
Nemitz Paint
35 1st Avenue Southwest
Hutchinson, MN 55350
RE: Parking Assessments
Dear Mr. Benjamin:
Enclosed please find a memo from Hutchinson Finance Director,
Kenneth Merrill, dated February 7, 1985. Mr. Merrill was
asked to provide the original dollar amount of the assessment
for off- street parking on your parcel and the dollar amount
of the credit given for the easement on the north side of
your property. Based upon this memo I informed you that it
appeared your original assessment was '32,181.37 and that
you had been given credit for seven spaces totalling $1,227.68.
Substracting the credit from what appeared to be the original
assessment left a balance of $953.69 which I assumed was
the amount of the assessment that you actually paid.
Subsequent to my telephone discussion with you concerning
these figures, you provided me with a zerox copy of check
number 20259 drawn on the Citizens-Bank and Trust Company
in the amount of $2,181.37 and made payable to the City of
Hutchinson. You also provided me with a receipt numbered
37549 indicating payment'in full of the off- street parking
assessment. Upon receipt of this information I immediately
contacted Mr. Merrill to determine if the full amount of
the original assessment had in fact been paid.
Mr. Merrill then indicated that we had misinterpreted his
memo of February 7, 1985. When he stated that your parcel
"had an original assessment of $2,181.37 ", he meant that
this was the amount that was actually certified to the
County Auditor for payment. Therefore, the total assessment
consisted of the amount certified, $2,181.37, and the amount
of credit for the easement, $1,227.68, making the total
assessment $3,409.05. The end result is that if no easement
is obtained, an additional $1,227.68 in assessments will be
added to the $2,181.37 originally paid. If you have any
x— Q.lisl
Mr. Arthur Benjamin, Jr. .
February 18, 1985
Page Two
questions concerning this matter, you may feel free to
contact Ken Merrill directly. Mr. Merrill has the original
documents in his possession and you may view these at your
request.
On February 12th of 1985 the City Council authorized the to
begin the documentation necessary to assess the additional
$1,227.68 unless the easement were properly signed. This
would mean that you would pay the additional $1,227,68 and
the city would move its parking lot boundaries back to the
lot line. Since no easement would be signed, you would
be free to utilize the northern most portion of your
property in any manner acceptable to you that was in
conformance with the zoning ordinances of the city of
Hutchinson.
Please let me know your desires on this matter by Thurdday,
February 21st, If I have not heard from you by then, I
will assume that you do not wish to sign the easement and
will begin the appropriate paperwork.
Sincerely yours, •
CITY OF HUTCHINSON
By/
James H. Schaefer
Hutchinson City Attorney
JHS:dlp
Enclosure
11
W 12) 587 -515]
ITY OF HUTCHINSON
WASHINGTON AVENUE WEST
CHINSON, MINN. 55350
December 1, 1982
Mr. Arthur J. Benjamin
108 Grove St.
Hutchinson, MN 55350
Dear Property Owner:
We are mailing this notice with the assessment amount computed based
upon the assumption the parking credits provided will be as you have
stated. We must have a letter to show the parking is accessible as
you have stated to us.
We must have this letter in hand before the 31st of December or
the parking credits will revert to the previous number of spaces.
L % Merrill
tant
0
o-7
Np No
8 � (i3)
� (612) 587 -5151
FCITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN. 55350
M E M O
DATE: May 8, 1985
TO: Mayor and City Council
FROM: Building Official
RE: June Redman Property on Lewis Avenue
R -1 Zoning District
According to Ordinance 7.09 Yard Space Encroachments - Projections into Yards -
Interior Sideyards. You are allowed to project not more than 1/5 of the least
required width. In an R -1 District, the minimum side yard required is 8 feet,
thus the maximum allowed projection is 19.2 inches.
One type of allowed encroachment is "Fire Escapes ". If the projection on the
west side of the house is considered a "Fire Escape" area, the projection is
4.8 inches greater than the allowance shown above.
If the projection is considered part of the structure, the side set back is
only 6' or 2' less than allowed.
These distances are based on the drawings submitted.
Under Subsection D, the chimney is allowable, as it does not exceed the 1/3
length allowed for the length of the building.
HP /pv
attachments
r
Homer Pittman
Building Official
r , 1-1
7.08 YARD SPACE, GENERAL: Any building, structure or use hereafter erected,
altered or established shall comply with the yard space requirements of
the district in which it is located, except as specified below. The
required yard space for any building, structure, or use shall be con-
tained on the same lot as the building, structure or use and such re-
quired yard space shall fall entirely upon land in a district or dis-
tricts in which the principal use is permitted. Any required yard
space shall be open from thirty (30) inches above the ground to the
sky except as specified elsewhere in this Ordinance.
Placement of Single and Two Family Residential Structures on Large
Lots: In any Residence District where a single or two - family struc-
ture is to be developed on large lots which could later be resubdiv-
ided and still meet the dimensional and area requirements for another
lot for the district in which it is situated, such structure must be
placed in a manner which would permit such resubdivision. Accessory
uses shall be exempted from this requirement.
7.09 YARD SPACE ENCROACHMENTS - PROJECTIONS INTO YARDS:
The following projections may be permitted into any front, rear or
exterior side yard adjoining a street lot line.
A. Cornices, sills, belt courses, eaves and other ornamental fea-
tures to a distance of not more than two (2) feet six (6) inches.
B. Fire escapes to a distance of not more than four (4) feet six
(6) inches.
C. Landings and uncovered porches, when constructed more than six
6 inches above the ground level at the building line, to a
horizontal distance of not more than six (6) feet, provided said
landing or porch has its floor no higher than the pntrance floor
f the building. An open railing no higher than three 3) feet
six inches may be placed around such structure.
D. Bay windows and chimneys to a distance of not more than three
(3) feet, provided that such features do not occupy, in the
aggregate, more than one -third (1/3) the length of the building
wall on which they are located.
E. Porte- Cocheres or canopies to a distance of not more than two
(2) feet six (6) inches.
F. Balconies, in Residence Districts, to a distance of not more
than three (3) feet into yards of less than twenty (20) feet
and to a distance'of not more than six (6) feet into yards of
more than twenty (20) feet; provided that said balconies do not
occupy, in the aggregate, more than one -third (1/3) the length
of the building wall on which they are located.
-39-
• Interior Side Yards: Subject to the limitations for features
projecting into front yards, said features may also project
into required yards adjoining interior side lot lines, provid-
ed that the distance shall not exceed one -fifth (1 /5) of the
required least width of such side yard and not more than three
(3) feet in any case.
7.10 YARD SPACE EXCEPTION, STEEP SLOPES: In any Residence Districts
where the natural grade of a lot within the required front yard
has an average slope, normal to the front lot line at every point
along said line, of such a degree or percent of slope that it it
not practicable to provide a driveway with a grade of twelve (12)
percent or less to a private garage conforming to the requirements
of this Ordinance, such garage may be located within such front
yard, but not in any case closer than twelve (12) feet to the
street line.
7.11 MORE THAN ONE PRINCIPAL BUILDING ON A LOT: Not more than one
principal building shall be located on a lot in Residence Dist-
ricts R -1 and R -2 except as provided in Section B.
7.12 HOUSING PROJECTS UTILIZING THE "ZERO LOT LINE" CONCEPT:
Every development proposal which is designed so as to place the
principal structure abutting a side property line in order to
have only one open side yard or less, must file with the Zoning
Enforcement Officer a signed copy of the recorded Covenant with
filing information assuring access through the adjacent yard for
purposes of repairs and general maintenance and /or common wall
construction. Such covenant is mandatory and the issuance of any
Certificate of Occupancy shall be contingent on the filing.
7.13 REMOVAL OF SOIL. SAND OR OTHER MATERIALS:
Temporary Excavation District: The use of land
removal of topsoil, sand or gravel, and other m
land is not permitted in any zone except by the
temporary excavation permit by the City Council
recommendation by the City Planning Commission.
issued for a maximum period of one (1) year and
to review and rehearing at that time.
for the major
3terial from the
granting of a
upon favorable
Permits shall be
shall be subject
Future Use of the Land: The persons who apply for a temporary
excavation permit must submit a plan of intent as to the future
use of the property being excavated as well as the development
plans showing proposed elevations, drainage, access routes to be
used in hauling to and /or from the site and daily hours intended
for the operation as well as project period of excavation.
-40-
EL
April 18, 1985
The Honorable Mayor and City Council
The City of Hutchinson
City Hall
Hutchinson, MN 55350
Dear Sirs:
I request an approval to sell Parcel B as shown on attached
survey drawing, from the total parcel description which is
also shown on the survey.
Sincerely,
June Redman
Property Owner
JR:jjr
Enclosure
a
v
0
i
N
1' • 30'
I
Streef riyhr
m 401 N .
_, 30. o T— . _ - �----
South line —150-
o1 Lot 6 o} the Auo. Play -
LEWIS �..,
AVEN
__ UE
(612) 587 -5151
• HUTIH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE VLES,
HUTCHINS0N, MINN. 55350
0
•
M E M O R A N D U M
DATE: — MAY 8, 1985 — — —
TO: MAYOR AND CITY COUNCIL
FROM: RALPH NEUMANN— -- -------- - - - - --
—T—
SUBJECT: AWARDING 1985 STREET MATERIALS BID
-------------------------- - - - - --
Bids were opened 2 :00 PM May 8. 1985 for 1985 street oils.
One bid was received from Koch Asphalt Co. for the following.
RC 250 oil 1.0385 per gallon
RC 800 oil 1.0385 per gallon
RC 30 oil 1.0385 per gallon
These prices were 1.0365 per gallon during 1984. I recommend
we accept Koch's price bid.
Y'- (ft
•
Hutchinson
Utilities
Commission
Hutchinson, Minnesota
225 michigan street
55350
May 14, 1995
Marlow Priebe
City Engineer
City Hall
Hutchinson, MN 55350
Dear Mr. Priebe:
The cost to relocate transformer pad at the Wigen parking
lot is as follows:
is
E. "Bud" Daggett
President
Theodore Beatty
Vice President
Thomas B. Lyke
Secretary
R. H. Alexander
General Manager
Tel. 612/587 -4746
Labor $544.00
Two (2) yards concrete @ $50.00 /yd. 100.00
Additional conduit 100.00
$744.00
Yours truly,
HUTCHINSON UTILITIES COMMISSION
R. H. Alexander
General Manager
(612) 587.5151
HUTCH',' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
__ HUTCHINSON, MINN. 55350
M E M 0
DATE: April 18, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project No. 85 -01 -24
Street Resurfacing
According to the low bid received, the total project cost is $158,390.36. The
cost is $5.28 per
front foot of
street. Based on an
assessment of
$3.00 per
front foot and a credit of $2.28
per front foot, the
cost for the
project is
as follows:
City Cost
Street R/W
City Cost
Corner Lot Credits
Credits
Street
Assessed
City Property
Per Lot•
Total
Peterson Circle
$ 1,740.00
$ -0-
$ 1,322.40
$ 3062.40
Ash Street
6,563.40
19926.14
49988.17
13x477.71
Spruce Street
51682.45
-0-
4,318.67
10,001.12
Northwoods Avenue
2,690.82
7,324.79
2,045.02
120060.63
Maple Street
4,973.55
10230.24
3,779.90
9,983.69
Oak Street
6,607.56
3042.56
5,021.76
15,071.88
10th Avenue N.E.
1,923.48
2,568.19
1,461.84
5,953.51
Alan Street
79295.19 .
717.82
51444.36
13,457.37
Circle Drive
39264.39
2,046.16
2,481.17
79791.72
Harrington Street
5,085.96
4,349.45
3,865.33
13,300.74
Milwaukee Avenue
9045.45
2,601.35
7002.56
19,049.36
Water Street
3,963.60
-0-
3012.33
6,975.93
9th Avenue N.E.
2,617.53
21133.86
1089.32
61740.71
Lea Avenue
1,917.36
1,728.27
1,457.19
5,102.82
Lewis Avenue
39630.00
19044.81
2,758.80
70433.61
Bradford Street
782.25
19224.96
594.51
2,601.72
Lyndale Avenue
3,324.00
475.20
2,526.24
69325.44
$71,406.99
$32,813.80
$54,169.57
$158,390.36
The total assessment is $71,406.99
and the total City Cost is $86,983.37.
Marlow V. Priebe
Director of Engineering
.nrn I--
7-,c 1
(672) 587 -5151
HUTCH'; CITY OF HUTCHINSON
37'4',4 ON AVENUE WEST
HUTCHINSON. M1NN. 55350
M E M O
DATE: April 30th, 1985
TO: Mayor and City Council
FROM: Building Official
RE: Pat Smith /Cameo Cleaners - Illegal Sign _
Attached is a copy of the letter sent to Mr. Patrick Smith, regarding the
illegal sign on the corner of his building located at 37 Main Street North.
Also, attached is a copy of the Sign Ordinance pertaining to allowable
square footage for his property and a copy of the survey showing Mr. Smith's
lot.
As of this _date, Mr. Smith has not removed the sign and has not contacted
this office relative to this matter. I therefore, request the City Council
to take necessary action for removal of this sign.
HP /pv
attachments
11
Homer Pittman
Building Official
V- F
/ / (612) 587 -5151
;V Rrh 'CITY OF HUTCHINSON
317 W ASHING TON AVENUE WEST
HUTCHINSON, MINN 55350
April 15, 1985
Patrick Smith
Cameo Dry Cleaners
37 Main St. No.
Hutchinson, MN 55350
Dear Mr. Smith:
The sign across the front of your building at 37 Main St. No. is approximately
4' high and 20' long, which gives you a total of 80 square feet. The maximum
square footage you are allowed for your building is 88 square feet.
The other sign that you have put up is over the total square footage allowed
and is not permitted and therefore, must be removed within 10 days.
Enclosed are copies of the City Ordinance on sign surface areas.
If you have any questions on this matter, please call this office.
Respectfully,
CITY OF HUTCHINSON
Homer Pittman
Building Official
HP /pv
enclosures
0
However, a "sign" shall not include any display of official court,
public office notices or traffic signs, nor shall it include the
is flag, separate emblem or insignia of a nation, political unit or
school or religious group, or incombustible tablet or lettering
built into the wall of a building or other structure. A "sign"
inside a building is not included unless its face is visible only
from the exterior of a building. Each display surface of a sign
shall be considered to be a "sign ".
SIGN ADVERTISING (Billboard, Signboard): A sign which directs
attention to a business, commodity, service or entertainment con-
ducted, sold or offered elsewhere than upon the premises where such
sign is located or to which it is affixed.
SIGN, BUSINESS: A sign which directs attention to a business or
profession conducted or to a commodity, service or entertainment
sold or offered upon the premises where such sign is located or to
which it is affixed.
SIGN, FLASHING: Any illuminated sign including any sign illuminated
by reflected or refracted light on which the artificial light is not
maintained stationary and /or constant in intensity and color at all
times when such sign is in use. For the purpose of this ordinance,
any revolving illuminated sign shall be considered a "flashing sign ".
. SIGNS - PROJECTED: A projected sign shall consist of any sign which
is attached to or represented on the surface of a building wall whose
leading edge extends greater than fifteen (15) inches.
SIGN - SURFACE AREA: The surface area of a sign is the total area that
will contain the sign. For signs which are not rectangular in shape,
the area shall be calculated upon the area of the smallest polygon
which completely encloses the sign. For multi -faced signs, each dis-
play face shall be measured. Any material or color framing used to
differentiate such sign from the background of the building or struc-
ture shall be included in measurement of surface area.
In no case shall the supports, uprights by which the sign is supported,
be included in determining the surface area of the sign unless such
items are an integral part of the display. The Zoning Administrator
may interpret the measurement of the sign area in a liberal, consist-
ent interpretation. In no case shall temporary paper, water color,
chalk, etc., signs that are displayed in windows be counted as sign
surface area.
SIGN -WALL: A wall sign shall consist of any sign which is attached
flat against or represented on the surface of a building wall. A
wall sign may have a depth of up to fifteen (15) inches.
SMOKE: Small gas -borne particles other than water that form a visible
plume in the air.
-13-
i
each front of lot not occupied by such building which
fronts on a public right -of -way fifty feet (50') or more
in width. The least width of a lot for purposes of this
Title shall be the front. No individual sign surface
shall exceed one hundred (100) square feet. Two (2) or
more smaller signs shall be arranged and integrated so
as to cause a sign surface not exceeding one hundred (100)
square feet. No sign shall extend in height more than
two (2) feet above the highest outside wall or parapet of
any principal structure, nor shall any sign be located
closer than five (5) feet from any property line except
that any sign over ten (10) square feet may project only
two (2) feet into any required yard area from the prin-
cipal building.
(2) Within the C -2 Automotive Service Commercial District, the
aggregate square footage of sign space per lot shall not
exceed the sum of four (4) square feet per front foot of
scale, plus one square foot per front foot of property not
occupied by a building. No individual signs surface shall
exceed one hundred (100) square feet except advertising
signs. Advertising signs are permitted as an accessory
use. When the advertising sign is a principal use, para-
graph 10.05 C -4 (d) applies.
Two or more smaller signs shall be arranged and integrated
so as to cause a sign surface not exceeding the maximum
allowable square foot requirements for a single sign.
No sign shall extend in height more than two (2) feet
above the highest outside wall or parapet of any prin-
cipal structure, nor shall any sign be located closer
than twenty -five (25) feet from any property line except
that any sign over twenty (20) square feet may project
only four (4) feet into any required yard area from the
principal building.
(3) Within the C -3 and C -4 Central and Fringe Commercial District,
name plate signs, and business signs are permitted provided
the aggregate square footage of sign per lot shall not ex-
ceed the sum of three (3) square feet per front foot of
building. On corner lots, two front footage calculations
are allowable provided such side contains a major building
entrance. Buildings fronting a public right -of -way eighty
(80) feet-in width or more may be allowed one (1) additional
square foot of sign area per lineal foot of building front. .
.e
"
FIRST
MW corner of Block 49
OM,d drill how in coa raM
-
^
Fib -.w w
fF
-
EXC. THE S. 20 FEET
t..
faund drill hole 1
is
rond "roll
u pipe
Itll
20 FEET OF LOT 9
I°o
W
W
N lay -.•�
.*..
"14
CERTIFICATE
'
THE NORTH ONE THIRD OF LOT 9, BLOCK 49,
(-Sot drill hole
AVENUE NOWHEAST
(.S 61.1 _. -,u.�L
�� I Par sue: � s
V 8
of EXISTING y' BUILOING, «
'• r /Y
found cDite
Z
LOT 10 EXEPT SO. 20 FEET I'
o r'o
m W
J
J
S. 20 FEET OF LOT 10
132.00 / set ran pipe
N. V3 OF LOT 9 O
N
N
1
found iron pipe
132.00 r.
0
g
S. 2/3 OF LOT 9 'o
a
EXC. THE S. 20 FEET
le
N
faund drill hole 1
'
rond "roll
u pipe
20 FEET OF LOT 9
I°o
iS.
CERTIFICATE
OF SURVEY for PAT SMITH
THE NORTH ONE THIRD OF LOT 9, BLOCK 49,
NORTH HALF OF HUTCHINSON
I horsey certify that
this server, pan or report was prepared my me or Mader my direct rwpar•
a 2O• HT PO 27
Hansen Thorp Pellinen Olson Inc.
riewt and shot 1 am a dory licence. Lend Sur Meyer Y,Ider the laps of its State of M:ntteeste•
s`QI. Book
Lend SYrveysn• Consulting [ne insets -Site Plan",
P.�:...
,,..n...,. aeaa bete November 28, 1984
8
14196
File No. Pap.
53
HUTCHINSCIN,MN. Tel. 587 -4789
(612) 587 -5151
f/UTCH'
CITY OF HUTCHINSON
/ 37 WASHINGTON AVENUE WEST
/ HUTCHINSON, MINN. 55350
M E M 0
DATE: May 9, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Plowman Parking Lot
Attached is a print of the approved plan for the above - referenced lot. This
plan has not been reviewed by abutting property owners.
I desire to know if we are to have a meeting for such a review or if we can
proceed with construction.
MOP /pv
attachment
Marlow V. Priebe
Director of Engineering
'V
John 1. Bendugen
Executive D,r or
16121587 -5252
Gury D. PIdz,
Coy Adrninis r o
16121 5875151
BOARD OF DIRECTORS
Pre.. Roruld 1. McGraw
Alu racy a1 L..
Vice Pre,. Arthur L. Caper
Pre.,Ww
First N,onn l Bank
Sec.,7rna,. Churl B. Piehl
Ceoil'ied Public Am
Partner. DuWa)ne
Perer,on k Co.
T.A. IBuw Bunch
Ex. V.P. CLL¢en,
Bunk mW Tru,t Cu.
Tu.n Dugg.0
V.P.. General Matragcr
Hulchipuin Mtg. & Sde,. Ire.
rind A. Gla,
. Fintmc Fe,J
A,,'n
Glenn %Uejka
Sup. of ".fly
DnIr,Lt 421
0
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V
N /
Hutchinson Community Development Corp.
45 Washington Ave. East
Hutchinson, Minnesota 55350 40
Hutchinson Community Development Corporation - downtown improvement
committee (beautification group) 5/ 13/85
Present: John Korngeibel. Jo Willmert, Marlow Priebe, Jay Alrick, Mark
Myers.
Topics: Wigen and Plowman lots
1. Marlow reported that the City Council reviewed the thoughts and
motions of the group on Tuesday, May 7th at the unofficial meeting.
A The Council agreed with turning the transformer 90 degrees, but who
will pay for it is still a question.
B. The Council agrees with the beautification committee to stick with
John Korngeibel's design plan for parking in the Wigen lot, and
improvements.
C. A handicapped parking space will be maintained near the transformer
and it will be 12 feet wide.
D. Jay Alrick also mentioned that the Hutchinson Downtown Retail
Association should meet and discuss parking hours in all areas of the
downtown to make the new lots more effective. It will be placed on their
agenda by Mark Myers for the June meeting.
E. A motion made by Jay Alrick was to save the space along the al ley of
the Wigen lot, and the Franklin street space for greenery and walkways,
and to move the existing trees on First avenue closer to the curb.
Seconded by Jo Willmert approved unanimously.
2. The next area of discussion was the potential easement along the
Nemitz building owned by Mr. Benjamin. There will be further discussion
of this at the next council meeting. It could be used for parking space.
3. The Plowman lot is next - the transformer there could be a similar
problem as the Wigen lot transformer. A motion at the last meeting would
allow plans to be shown to property owners prior to implimentation. Then
the City Council would make final decisions.
4. Meeting adjourned without further discussion.
')rs
(612) 587 -5151
HUTCH' CITY OF HUTCHINSON
• 37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN, 55350
M E M 0
DATE: May 6th, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: 1986 Public Works Projects
I request that we consider the State Aid Streets and related projects as soon
as possible, to allow us more time for design and approval by Minnesota
Department of Transportation. The State Aid projects are as follows:
First Avenue N.E. from Main Street to Hassan Street by construction of
curb and gutter, sidewalk, grading, gravel base and surfacing.
Hassan Street from First Avenue N.E. to Fifth Avenue S.E. by
construction of curb and gutter, sidewalk, grading, gravel base and
isurfacing.
First Avenue S.E. from Main Street to Hassan Street by grading, gravel
base and surfacing.
California Street from School Road to 19001 South and School Road from
California Street to County Road 12 by construction of surfacing.
School Road from Carolina Avenue to California Street by construction
of watermain, storm sewer, grading, gravel base and curb and gutter.
The recommended time schedule for same, is as follows:
On
May 28,
1985
Order Reports
On
June 11,
1985
Receive Reports
On
June 11,
1985
Set Project Hearings for July 9, 1985
On
July 9,
1985
Hold Project Hearings
On
July 9,
1985
Approve Projects and Order Plans
On
October
8, 1985
Approve Plans and Set Bid Date for Nov, 5, 1985
On
November
5, 1985
Bid Opening
On
November
12, 1985
Set Assessment Hearing for December 10, 1985
On
December
10, 1985
Hold Assessment Hearing
On
January
14, 1986
Approve Contracts
• To date the balance of projects proposed for 1986 are as follows:
12^ Watermain Loop on T.H. 22 from Oakland Avenue to 12001 South
8^ Sanitary Sewer on Washington Avenue from Monroe St. to 2001 West
1986 Public Works Projects
May 6th, 1985
Page 2
Street Surfacing on McDonald Drive from School Road to 900' West •
Sidewalk - City Program
Street Overlay - City Program
The recommended time schedule for same, is as follows:
On July 9, 1985
On July 23, 1985
On July 23, 1985
On August 20, 1985
On August 20, 1985
On November 5, 1985
On December 3, 1985
On December 10, 1985
On January 28, 1986
On February 25, 1986
Order Reports
Receive Reports
Set Project Hearings for August 20, 1985
Hold Project Hearings
Approve projects and order plans
Approve plans and set bid date for Dec. 39 1985
Bid Opening
Set Assessment Hearings for January 28, 1986
Hold Assessment Hearings
Approve Contracts
At this time, we anticipate the following improvements in new subdivisions:
Extension of Bradford Street in Richard Schmidtbauer's property by
construction of sanitary sewer, watermain, storm sewer, grading and
gravel base.
Existing Bradford Street in Orchard Park tat Addition by construction
of gravel base and curb and gutter.
Extension of 8th Avenue N.W. and Colorado Avenue in W. Helland's
property by construction of sanitary sewer, watermain, storm sewer,
grading and gravel base.
Existing streets in Fourth Addition to Lakewood Terrace by construction
of gravel base and curb and gutter.
Campbell Lane in Clark's Second Addition by construction of gravel base
and curb and gutter.
The recommended time schedule for these anticipated projects is as follows:
On
August 20, 1985
Order Reports
On
September 24, 1985
Receive Reports
On
September 24, 1985
Set Project Hearings for October 22, 1985
On
October 22, 1985
Hold Project Hearings
On
October 22, 1985
Approve Projects and Order Plans
On
December 24, 1985
Approve Plans & Set Bid Date for Jan. 20, 1986
On
January 20, 1986
Bid Opening
On
January 28, 1986
Set Assessment Hearings for February 25, 1986
On
February 25, 1986
Hold Assessment Hearings
On
March 25, 1986
Approve Contracts
Any additional projects that are requested by August 20, 1985, can be included .
in the last time schedule. If we receive requests after August 20, 1985, a
reasonable time schedule will have to be worked out.
MVP /pv
cc: Cal Rice - - --
(612) 587 -5151
HUTCH' CITY OF HUTCHINSON
. 37 WASHINGTON AVENUE WEST
/ HUTCHINSON, MINN. 55350
M E M 0
DATE: May 9, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: 1986 Projects
To have funds available for 1986 construction, Ken Merrill has indicated a
need to sell the improvement bonds in April of 1986. To do so, it is
important that we hold the assessment hearings by March 25, 1986.
It is, therefore, recommended that we notify developers that requests for
improvements be submitted by October 15, 1985 to allow a reasonable time
schedule.
0
MVP /pv
Marlow V. Priebe
Director of Engineering
q-,L i
4
CHANGE
ORDER
AIA DOCUMENT G701
PROJECT: Library Addition
(name,address) Hutchinson, Mn.
OWNER
❑
ARCHITECT
❑
CONTRACTOR
❑
FIELD
❑
OTHER
TO (Contractor)
FE.J. Pinske Builders, Inc.
RT #1, Box 107C
Gaylord, Mn. 55334
CHANGE ORDER NUMBER: #1
ARCHITECT'S PROJECT NO: 8404
CONTRACT FOR: General Construction
L J CONTRACT DATE: October 8, 1984
You are directed to make the following changes in this Contract:
1) Reshingle roof with G.A.F. Timberline 300#
2) Tuckpoint Chimney
3) Delete Sod
4) Delete landscaping, rock mulch & edging
west side
5) Change soap dispensers
6) Add lock to book depository
* See attached letter for breakdown and further
explanation of items.
Total of Change Order
+ $8,288.00
+ 480.00
- 2,100.00
- 1,500.00
+ 30.00
+ 60.00
+ $5,258.00
The original Contract Sum was . . . . . . . . . . . . . . . . . . . . . $ 410, 582.00
Net change by previous Change Orders . . . . . . . . . . . . . . . . . . $ —0—
The Contract Sum prior to this Change Order was . . . . . . . . . . . . . . . $ 410, 582 .00
The Contract Sum will be (increased) by this Change Order . . . $ 5,258.00
The new Contract Sum including this Change Order will be . . . . . . . . . . . $ 415, 840.00
The Contract Time will be {increased) (decreased) (unchanged) by ) NSA ( ) Days.
The Date of Completion as of the date of this Change Order therefore is )
Korngiebel Architecture E.J. Pinske Builders,Inc. City of Hutchinson
4�HWashington Ave. East
Address
Hutchinson, Mn4 55350
.10 BY
DATE
�WfACTOox 107C W ashington Ave. W.
Address Address
Gaylord, Mn. 55334 Hutchinson, Mn. 55350
BY—
DATE
AIA DOCUMENT 6701 • CHANGE ORDER . APRIL 1970 EDITION . AIAS • ® 1970 . THE
AI.tERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006
BY
DATE
G_
4_j
E. J. PINSKE BUILDERS
Gaylord, Minnesota 55334
April 26, 1985
EDWARD 1. IPOO PINSKE
Te4phone 612 237 -2177
Korngiebel Architecture
45 Washington Avenue E.
Hutchinson, Minnesota 55350
Re: Library
Hutchinson, Minnesota
Dear John:
As we have discussed,the roof on the existing library building needs
work because it is leaking and will damage the new work soon.
We propose the following:
1. Remove all existing roofing and dispose of same.
2. Cover 36" width of all eave edge and valleys with W.R. Grace Co.
ice and water shield.
3. Install 26 ga. galvanized metal 20" wide in all valleys.
4. Install standard metal roof edge at eaves.
5. Reshingle roof with G.A.P. Timberline 3000 asphalt shingles per
manufacturers instructions.
6. Cover flat areas with 60 mil fully adhered rubber per enclosed
sketches.
all for the sum of $8288.00.
The following are options on shingles:
A. Flintkote 3400 Sierra or CertainTeed 3400Hallmark. . ADD $ 375.00
B. Regular 235# three tab seal down . . . . . . . . . DEDUCT 1100.00
I feel that one of the most urgent items is to tuckpoint the existing
chimney for an addition of . . . . . . . . . . . . . . . ADD $ 480.00
E. J. Pinske
0
CJ
0
q_=
i
•
0
0
EDWARD 1. (Pete) PINSKE
Telephone 612 237 -2177
E. J. PINSKE BUILDERS
Gaylord, Minnesota 55334
April 26, 1985
Korngiebel Architecture
45 Washington Avenue E.
Hachinson, Minnesota 55350
Re:Library Addition
Hutchinson, Minnesota
Dear John:
The construction process to date has disturbed the existing grass
very little, therefore, I propose to deduct entirely the new sod
in the contract for a deduction of $2100.00. We will install planting
area as shown on plan and fill disturbed areas with rough grade black
dirt ready for finish grading and seeding by others.
The following are changes that were made and should be processed in
a change order:
1. Change two soap dispensers from 0340 to 0326 @15.00 ea.. .$30.00
2. Add lock to book depository . . . . . . . . . . . . . . . . 60.00
TOTAL ADD .... . . . . . . . $90.00.
Sincerely,
E. J. Pinske
9- F
Muttw L t oes6R-f
3— 6S
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M E M O R A N D U M
DATE: May 9, 1985
TO: Mayor and City Council
------------------------ - - - - --
FROM: Gary D. Plotz, City Administrator
------------------------ - - - - --
SUBJECT: Master Plan for Present And Proposed City Properties -
- Between 917gi ay 22 -Souk And Crow TFiver — — — — — — — —
The City of Hutchinson presently owns approximately 125 acres of property
lying between Highway 22 South and the Crow River. The proposed acquisi-
tion of the Boldt property and the Kadelbach property would provide a con-
tiguous area of approximately 125 acres.
It would now be appropriate to authorize a master plan for the property
recently acquired and the existing property to allow for proper placement
of the wastewater treatment plant. The objective of the master plan would
be to allow for industrial development along Highway 22 South and the area
for potential gravel removal.
One of the top priorities of the Community Development Corp. is to estab-
lish additional areas for industrial development, specifically the Sites
and Buildings Sub - Committee would also need to evaluate and participate in
the master plan as would the City Engineer and the Director of Maintenance
Operations.
It may also be valuable to have a master plan to develop the street garage
property where there is the current city garage facilities.
In conclusion, I suggest authorizing to proceed with the master plan as I
would think that it may be helpful during the upcoming annexation proceed-
ings.
/ms
9 -G.
• may 90 1985
To The Honorable Members
Hutchinson City Council
Gentlemen:
It is herewith requested that your honorable body grant
me permission to operate a publio taxi servioe in the
City of Hutchinson.
Plans are to operate 24 hours a day, seven days a week.
Service from 2 A. M. to 7 A. H. would be subject to
advance notice. Up to 3 vehicles would be available.
Vehicles would be insured through The Roger Dies Agency.
I feel this is a much needed service that will benefit
the community.
Hutchinson Taxi Service
0� Ozay---�
Thomas Clabo owner
554 Jefferson St. S.
TC /AC
i A1AY1985
o�
q__ ko
Section 1190:00
Section 1190 - Taxicabs
Section 1190:00. License Required. No taxicab shall be operated within the i
corporate limits of this municipality without first obtaining a taxicab license
from the Council. Each applicant for a taxicab license shall apply to the Clerk
for such license upon a form provided by the Clerk. No person under 18 years of
age shall operate a licensed taxicab in this municipality.
Section 1190:05. Fee. The application applying for a taxicab license shall be
accompanied by the. required license fee as duly set by the Council from time to
time.
Section 1190:10. Not Transferrable. Taxicab licenses shall not be transferable.
Section 1190:15. Term. All licenses shall expire on December 31st in each year.
Section 1190:20. Inspection. All licensed taxicabs shall be subject to inspection
at all tines by anyone authorized to do so by the Council.
Section 1190:25. Council Decision. The Council shall be the sole judge of all
applications for license to operate a taxicab and their decision shall be final.
Section 1190:30. Driver's License. All operators of taxicabs within the
corporate limits of this municipality shall be licensed as a proper driver under
the laws of the State of Minnesota.
Section 1190:35. Insurance. Before a license shall be issued to any operator,
he shall deposit with the Clerk a copy of insurance policy or policies with suc*
coverage as the Council shall deem necessary.
Section 510:00, Subd. 21
Subd.
No.
Section
Type of License
Conditions & Terms
Amount
Subd.
29
330:15
Subdivision
Filing fee per plat
$25.00
Cash fee per lot up
to a maximum of $150
$1.00 per lc
Subd.
30
1190:05
Taxicab
Each cab
$3,00
Subd.
31
1195:15
Trailer Parking
Initial or Renewal
$10.00
Subd.
32
1198:00
Transient Merchants
Per day
$25,00 .
9 4,
DATE: May 6, 1985
CITY OF: Hutchinson, Minnesota
BOND ATTORNEY.) Jerry Gilligan, Dorsey & Whitney
BOND NAME: $585,000 G. 0. Sewer Bonds
fj,3-7o,oaa $1- ;6955,009 Improvement Bonds
$150,000 G.O. Tax Increment Bonds
CAPITALIZATION SCHEDULE
IMPROVEMENT
SEWER
TAX INCREMENT
Construction
1,o3f $4-, X009
Engineering, administrative
(14 %) 127 1-
$320,000
Contingency
fd 26;660
Land
210.000
$117,000
Subtotal
$530,000
$117,000
Cost of issuance
7,000
10,500
Capitalized interest (9% 15
mo) //o 6- 189,O&Y
38,000
20,000
Registration
2 008
1.000
Subtotal
$
$576,000
$147,500
• Discount
_ / 49:666
9.000
2.500
TOTAL BOND ISSUE
)$6,Y 7.0 —
$585,000
$150,000
SALE DETAILS -,y�0,�-
Sale Date: Tuesday, June 11, 1985
Place, Time: City Hall: open - 3.00- award 7:30
Type of Sale: public
Bonds Dated: 6 -1 -85
First Principal: 3 -1 -87
First Interest: 3 -1 -86 1Z5A MST IMI ; IS ►+� ig4�9�
Maturity: Improvement: $120M -1987; $r 5M- 4i88A44M
Tax Increment: $5M -1987; S10M- 1988/1991;
$20M- 1992/1995; $25M -1996
Sewer: $55M -1987, 1992/1993; $40M- 1988/1990
$65M -1991; $80M- 1994/1995; $75M -1996
Good Faith: $4 ' 4/2,e /D
Call Feature: Bonds maturing on 3 -1 -93 shall be subject to call
and prior payment on 3 -1 -92 at par.
WE WILL NEED A LEGAL OPINION ON YOUR STATIONARY TO BE PUBLISHED IN THE
OFFICIAL STATEMENT.
• LET US KNOW THE STATUS OF THE TRANSCRIPT
64S
CERTIFICATE OF MINUTES RELATING TO
$2,430,000 GENERAL OBLIGATION BONDS
iIssuer: City of Hutchinson, Minnesota
i
Governing Body: City Council
Kind, date, time and place of meeting: a regular meeting, held
on May 14, 1985, at 7 :30 o'clock P.M., at the City Hall in the
City of Hutchinson, Minnesota
Members present:
Members absent:
Documents attached:
Minutes of said meeting (pages): 1 through 9, including
RESOLUTION NO. 8040
RESOLUTION RELATING TO $1,695,000 GENERAL
OBLIGATION IMPROVEMENT BONDS OF 1985,
$585,000 GENERAL OBLIGATION SEWER BONDS OF
1985 AND $150,000 GENERAL OBLIGATION TAX
INCREMENT BONDS OF 1985; AUTHORIZING THE
ISSUANCE AND PROVIDING FOR THE PUBLIC SALE
THEREOF
I, the undersigned, being the duly qualified and
acting recording officer of the public corporation issuing the
obligations referred to in the title of this certificate,
certify that the documents attached hereto, as described above,
have been carefully compared with the original records of said
corporation in my legal custody, from which they have been
transcribed; that said documents are a correct and complete
transcript of the minutes of a meeting of the governing body of
said corporation, and correct and complete copies of all
resolutions and other actions taken and of all documents
approved by the governing body at said meeting, so far as they
relate to said obligations; and that said meeting was duly held
by the governing body at the time and place and was attended
throughout by the members indicated above, pursuant to call and
notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer
this day of May, 1985.
(SEAL)
Signature
Gary D. Plotz, City Administrator
Name and Title
Member introduced the following 0
resolution and moved its adoption:
RESOLUTION NO. 8040
RESOLUTION RELATING TO $1,695,000 GENERAL
OBLIGATION IMPROVEMENT BONDS OF 1985,
$585,000 GENERAL OBLIGATION SEWER BONDS OF
1985, AND $150,000 GENERAL OBLIGATION TAX
INCREMENT BONDS OF 1985; AUTHORIZING THE
ISSUANCE AND PROVIDING FOR THE PUBLIC SALE
THEREOF
BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, as follows:
I. It is hereby determined that it is necessary for
the City to issue and sell general obligation bonds of the City
(the Bonds) comprised of $1,695,000 General Obligation
Improvement Bonds of 1985 to finance local improvements,
$29,000 of such amount representing interest as provided in
Minnesota Statutes, Section 475.56. $585,000 General Obligation
Sewer Bonds of 1985 to finance a new wastewater treatment
facility in the City, $9,000 of such amount representing
interest as provided in Minnesota Statutes, Section 475.56, and
$150,000 General Obligation Tax Increment Bonds of 1985 to
finance the City's share of the cost of a project in
Development District No. 4 in the City, $2,500 of such amount
representing interest as provided in Minnesota Stautes, Section
475.56.
2. It is hereby determined that the City
Administrator shall receive and open sealed bids for the
purchase of the Bonds on June 11, 1985, at 10:30 o'clock A.M.,
Central Daylight Time, and this Council shall meet at
7:30 o'clock P.M. that same date to award the sale.
3. The City Administrator is hereby authorized and
directed to cause notice of the time, place and purpose of said
sale to be published at least ten days in advance of the bid
opening in a legal newspaper having general circulation in the
City, and in a periodical published in Minneapolis, Minnesota,
giving financial news and of general circulation throughout the
State, which notice shall be in substantially the following
form:
0
S4. The following shall constitute the terms and
conditions for the sale and issuance of the Bonds, and the City
Administrator is hereby authorized and directed to cause the
following terms and conditions to be incorporated in material
distributed to prospective bidders for the Bonds:
•
0
TERMS AND CONDITIONS OF SALE
$2,430,000 GENERAL OBLIGATION BONDS
CITY OF HUTCHINSON, MINNESOTA
Sealed bids will be received at the City Hall in the
City of Hutchinson, Minnesota, until 10:30 o'clock A.M.,
Central Daylight Time, on Tuesday, June 11, 1985, for the
purchase of general obligation bonds (the Bonds) of the City in
the aggregate principal amount of $2,430,000 to be issued by
the City upon the following terms and conditions:
PURPOSE
The Bonds will comprise three issues:
$1,695,000 General Obligation Improvement Bonds of
1985 to be issued pursuant to Minnesota Statutes, Chapter 429,
to finance local improvements in the City;
$585,000 General Obligation Sewer Bonds of 1985 to be
issued pursuant to Minnesota Statutes, Chapter 475 to finance a
new wastewater treatement facility; and
$150,000 General Obligation Tax Increment Bonds of .
1985 to be issued to finance the City's share of the cost of a
project in Development District No. 4 in the City, pursuant to
Minnesota Statutes, Section 273.77(a) and Chapters 472A and 475.
DATE, TYPE AND DENOMINATION
The Bonds, as originally issued, will be dated as of
June 1, 1985. The Bonds will be issuable only as fully
registered Bonds in denominations of $5,000 or any multiple
thereof, of single maturities, with interest payable by check
or draft mailed to the person in whose name each Bond is
registered at the close of business on the 15th day (whether or
not a business day) of the month preceding each interest
payment date, as shown by the register maintained by the
Registrar, which will be a suitable bank or trust company
selected by the City. Principal is payable upon surrender of
each Bond at maturity or upon prior redemption at the office of
the Registrar. The City will pay the charges of the Registrar
with respect to registration of ownership, transfer and
exchange and payment of principal and interest.
MATURITIES
The Bonds of each issue will mature on March 1 in the
following years and amounts: 0
NOTICE OF SALE
• $2,430,000 GENERAL OBLIGATION BONDS
CITY OF HUTCHINSON, MINNESOTA
Sealed bids for the above Bonds of the City of
Hutchinson, Minnesota, will be oepned at 10:30 o'clock A.M.,
Central Daylight Time, on Tuesday, June 11, 1985, at the City
Hall in Hutchinson. The City Council will meet at 7:30 o'clock
P.M. that same date to consider the bids and award the sale.
The offering includes $1,695,000 General Obligation Improvement
Bonds of 1985 to finance local improvements, $585,000 General
Obligation Sewer Bonds of 1985 to finance a new wastewater
treatment facility in the City and $150,000 General Obligation
Tax Increment Bonds of 1985, to be issued to finance the City's
share of the cost of a project in Development District No. 4 in
the City. Dated June 1, 1985, the Bonds will mature on March 1
in the following years and amounts:
Interest will be payable on March 1, 1986, and semiannually on
each September 1 and March 1 thereafter. All Bonds of an issue
maturing in 1993 and thereafter are subject to redemption and
prepayment at the option of the City and in whole or in part,
in inverse order of maturities of this issue and by lot within
maturities of an issue, on March 1, 1992 and any interest
payment date thereafter, at a price equal to the principal
amount thereof to be redeemed plus interest accrued to the date
of redemption. A legal opinion will be furnished by Dorsey &
Whitney, of Minneapolis, Minnesota. Copies of a statement of
Terms and conditions of Sale and additional information may be
obtained from the undersigned or from Ehlers and Associates,
Inc., Financial Specialists, Suite 120 - Soo Line Building, 507
Marquette Avenue, Minneapolis, Minnesota 55402; telephone:
(612) 339 -8291, financial consultants to the City.
0 Dated May 14, 1985,
BY ORDER OF THE CITY COUNCIL
Gary D. Plotz,
City Administrator
Improvement
Tax Increment
Sewer
Year
Bonds
Bonds
Bonds
Total
1987
$ 120,000
$ 5,000
$ 55,000
$ 180,000
1988
175,000
10,000
40,000
225,000
1989
175,000
10,000
40,000
225,000
1990
175,000
10,000
40,000
225,000
1991
175,000
10,000
65,000
250,000
1992
175,000
20,000
55,000
250,000
1993
175,000
20,000
55,000
250,000
1994
175,000
20,000
80,000
275,000
1995
175,000
20,000
80,000
275,000
1996
175,000
25,000
75,000
275,000
$1,695,000
$150,000
$585,000
$2,430,000
Interest will be payable on March 1, 1986, and semiannually on
each September 1 and March 1 thereafter. All Bonds of an issue
maturing in 1993 and thereafter are subject to redemption and
prepayment at the option of the City and in whole or in part,
in inverse order of maturities of this issue and by lot within
maturities of an issue, on March 1, 1992 and any interest
payment date thereafter, at a price equal to the principal
amount thereof to be redeemed plus interest accrued to the date
of redemption. A legal opinion will be furnished by Dorsey &
Whitney, of Minneapolis, Minnesota. Copies of a statement of
Terms and conditions of Sale and additional information may be
obtained from the undersigned or from Ehlers and Associates,
Inc., Financial Specialists, Suite 120 - Soo Line Building, 507
Marquette Avenue, Minneapolis, Minnesota 55402; telephone:
(612) 339 -8291, financial consultants to the City.
0 Dated May 14, 1985,
BY ORDER OF THE CITY COUNCIL
Gary D. Plotz,
City Administrator
REDEMPTION
Bonds of each issue maturing in 1993 and subsequent
years will each be subject to redemption and prepayment at the
option of the City in whole or in part, and if in part, in
inverse order of maturities and by lot within maturities, on
March 1, 1992, and any interest payment date thereafter at a
price equal to the principal amount thereof to be redeemed plus
accrued interest to the date of redemption.
INTEREST
Interest will be payable on March 1, 1986, and
semi - annually thereafter on each September 1 and March 1. All
Bonds of the same maturity must bear interest from date of
issue until paid at a single, uniform rate, not exceeding the
rate specified for Bonds of any subsequent maturity. Each rate
must be in an integral multiple of 5 /100 of 1 %, and no rate of
interest or the net effective rate of any issue of Bonds may
exceed the maximum rate to be determined in accordance with
Minnesota Statutes, Section 475.55, subdivision 4.
DELIVERY
Within 40 days after the sale, the City will deliver
to the Registrar the printed Bonds ready for completion and
authentication. The original purchaser of the Bonds must
notify the Registrar, at least 5 business days before delivery
of the Bonds, of the persons in whose names the bonds will be
initially registered and the authorized denominations of the
Bonds to be originally issued. If notification is not received
by that date, the Bonds will be registered in the name of the
original purchaser and will be issued in denominations
corresponding to the principal maturities of the Bonds. On the 0
Improvement
Tax Increment
Sewer
Year
Bonds
Bonds
Bonds
Total
1987
$ 120,000
$ 5,000
$ 55,000
$ 180,000
1988
175,000
10,000
40,000
225,000
1989
175,000
10,000
40,000
225,000
1990
175,000
10,000
40,000
225,000
1991
175,000
10,000
65,000
250,000
1992
175,000
20,000
55,000
250,000
1993
175,000
20,000
55,000
250,000
1994
175,000
20,000
80,000
275,000
1995
175,000
20,000
80,000
275,000
1996
175,000
25,000
75,000
275,000
$1,695,000
$150,000
$585,000
$2,430,000
REDEMPTION
Bonds of each issue maturing in 1993 and subsequent
years will each be subject to redemption and prepayment at the
option of the City in whole or in part, and if in part, in
inverse order of maturities and by lot within maturities, on
March 1, 1992, and any interest payment date thereafter at a
price equal to the principal amount thereof to be redeemed plus
accrued interest to the date of redemption.
INTEREST
Interest will be payable on March 1, 1986, and
semi - annually thereafter on each September 1 and March 1. All
Bonds of the same maturity must bear interest from date of
issue until paid at a single, uniform rate, not exceeding the
rate specified for Bonds of any subsequent maturity. Each rate
must be in an integral multiple of 5 /100 of 1 %, and no rate of
interest or the net effective rate of any issue of Bonds may
exceed the maximum rate to be determined in accordance with
Minnesota Statutes, Section 475.55, subdivision 4.
DELIVERY
Within 40 days after the sale, the City will deliver
to the Registrar the printed Bonds ready for completion and
authentication. The original purchaser of the Bonds must
notify the Registrar, at least 5 business days before delivery
of the Bonds, of the persons in whose names the bonds will be
initially registered and the authorized denominations of the
Bonds to be originally issued. If notification is not received
by that date, the Bonds will be registered in the name of the
original purchaser and will be issued in denominations
corresponding to the principal maturities of the Bonds. On the 0
. day of closing, the City will furnish to the purchaser the
opinion of bond counsel hereinafter described, an arbitrage
certification and a certificate verifying that no litigation in
any manner questioning the validity of the bonds is then
pending or, to the best knowledge of officers of the City,
threatened. Payment for the Bonds must be received by the City
at its designated depositary on the date of closing in
immediately available funds.
LEGAL OPINIONS
A legal opinion for each issue of Bonds will be
provided by Dorsey & Whitney, of Minneapolis, Minnesota. The
legal opinion for each issue of Bonds will be printed on the
appropriate Bonds at the request of the purchaser. The legal
opinion will state that the Bonds are valid and binding general
obligations of the City enforceable in accordance with their
terms, except to the extent enforceability may be limited by
State of Minnesota or United States laws relating to
bankruptcy, reorganization, moratorium or creditors' rights
generally.
CONSIDERATION OF BIDS
. Sealed bids for not less than $2,389,500 and accrued
interest on the principal sum of $2,430,000 must be mailed or
delivered to the undersigned and must be received prior to the
time stated above. All bids will then be publicly opened and
tabulated and submitted to the City Council at 7:30 o'clock
P.M., Central Daylight Time, the same day for consideration and
action. No bid may be altered or withdrawn by the bidder after
the time specified above for opening bids. Each bid must be
accompanied by a cashier's or certified check or bank draft in
the amount of $48,600, payable to the City, to be retained as
liquidated damages if the bid is accepted and the bidder fails
to comply therewith. The bid offering the lowest net interest
cost (total interest from date of Bonds to stated maturities,
less any amount more than $2,430,000 or plus any amount less
than $2,430,000 bid for principal) will be considered. In the
event that two or more bids stated the lowest net cost, the
sale of the Bonds will be awarded by lot. No oral bid and no
bid of less than $2,389,500 for principal, plus accrued
interest on all Bonds will be considered. The City reserves
the right to reject any and all bids, to waive informalities in
the bid, and to adjourn the sale.
CUSIP NUMBERS
The City will assume no obligation for the assignment
• or printing of CUSIP numbers on the Bonds or for the
correctness of any numbers printed thereon, but will permit
such numbers to be assigned and printed at the expense of the •
purchaser, if the pruchaser waives any extension of the time of
delivery caused thereby.
BY ORDER OF THE CITY COUNCIL
Gary D. Plotz
City Administrator
Further information may be obtained from and bids may
be delivered to: Ehlers and Associates, Inc., First National -
Soo Line Concourse, 507 Marquette Avenue, Minneapolis,
Minnesota 55402, Telephone: (612) 339 -8291, Financial
Consultants to the City. If bids are delivered to Ehlers and
Associates, Inc., the bid security will be retained in the
offices of Ehlers and Associates, Inc., with the same effect as
if delivered to the City Administrator.
9
•
0
LJ
5. The City Administrator, in cooperation with Ehlers
and Associates, Inc., financial consultants to the City, is
hereby authorized and directed to prepare on behalf of the City
an official statement to be distributed to potential purchasers
of the Bonds. Such official statement shall contain the
statement of Terms and Conditions of Sale set forth in
paragraph 4 hereof and such other information as shall be
deemed advisable and necessary to adequately describe the City
and the security for, and terms and conditions of, the Bonds.
Attest:
Mayor
City Administrator
The motion for the adoption of the foregoing resolution
was duly seconded by Member
and upon vote being
taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted,
signed by the Mayor and his signature attested by the City
Administrator.
/ (612) 587.5151
f/UTIH'� CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
-- HUTCHlNSON, MILAN. 55350
M E M 0
DATE: May 9v 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project No. 85 -01 -38
The assessment roll has been completed on the above- referenced project. I
recommend approval of the attached resolutions relative to costs and hearing
date.
0
MVP /pv
attachments
0
Marlow V. Priebe
Director of Engineering
RESOLUTION NO. 8036
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 204
WHEREAS, cost has been determined for the improvement of School Road and
Eighth Avenue N.W. by the construction of sanitary sewer, watermain, storm
sewer, grading and gravel base and appurtenances, and the bid price for such
improvement is $53,818.00, and the expenses incurred or to be incurred in the
making of such improvement amount to $11,840.000 so that the total cost of the
improvement will be $65,658.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is
hereby declared to be $-0-, and the portion of the cost to be assessed against
benefited property owners is declared to be $65,658.00.
2. The City Clerk, with the assistance of the City Engineer, shall
forthwith calculate the proper amount to be specially assessed for such
improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public
inspection. •
3. The Clerk shall, upon the completion of such proposed assessment,
notify the Council thereof.
Adopted by the Council this 14th day of May, 1985.
Mayor
City Clerk
9-
•
RESOLUTION NO. 8037
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 201
WHEREAS, by a resolution passed by the Council on the 14th day of May,
1985, the City Clerk Was directed to prepare a proposed assessment of the cost
of improving School Road and Eighth Avenue N.W. by the construction of
sanitary sewer, watermain, storm sewer, grading and gravel base and
appurtenances.
AND WHEREAS, the Clerk, has notified the Council that such proposed
assessment has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 11th day of June, 1985, in the Council
Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and
at such time and place all persons owning property affected by such
assessment.
• 2. The City Clerk is hereby directed to cause a notice of the hearing on
the proposed assessment to be published once in the official newspaper at
least two weeks prior to the hearing, and he shall state in the notice the
total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
Adopted by the Council this 14th day of May, 1985.
City Clerk
•
Mayor
PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUESDAY,
MAY 21ST, 1985.
PUBLICATION NO. 3414
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 204
Hutchinson, Minnesota
May 14th, 1985
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8:00 P.K. on the
11th day of June, 1985, in the Council Chambers of City Nall at Hutchinson,
Minnesota, to pass upon the proposed assessment for the improvement of School
Road and Eighth Avenue N.N. by the construction of sanitary sever, watermnin,
storm sever, grading and gravel base and appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is =659658.00.
Gary D. Plotz, City Administrator
u
9-?
• i i
Compiled
Byt
Harlow V. Priebe
LETTING NO. 10
COST PER UNIT t ioz.uu
Computed
By:
Harlow V. Priebe
PROJECT NO. 83 -01 -38
SERVICE LEAD t
Checked
By:
Cal Rice
SANITARY SEWER, WATERMAIN, STORM SEWER,
NO. YRS. SPREAD t 10
FRONTAGE
LIKE COST
LEAD COST
GRADING, GRAVEL BASE 8 APPURTENANCES
UNIT USED : Front Foot
1 0 9 -000
enx
Qry f nnen t cr(= ewurtw w_w_
/.W WJI'ILnI nVYY nV•
ACCT. PARCEL
av�
NAME 6 ADDRESS
vv.. v..r ..v..v .. .
ADDITION OR
SERVICE
TOTAL
NO. NO.
OF OWNER
SUBDIVISION
LOT
BLOCK
FRONTAGE
LIKE COST
LEAD COST
CREDITS
ASSESSMENT
1 0 9 -000
W.A. Holland
6_117 -30 -06 -0070
Spicer, M1 56288
Holland's 6th Add.
1
1
t 4
8 308.00
8 08.00
2 3511 -000
W.A. Helland
6_117 -30 -06 -0020
Spicer, MN 56288
Helland's lot Add.
1
2
1 3
8 246.00
8,246.00
3 3510_000
W.A. Holland
36- 117 -30 -05 -0010
Spicer, MN 56288
Holland's tat Add.
1
4
450
127,900-00
$27,900.00
4 3516-000
W.A. Holland
Spicer, MN 56288
Larry Bethke
1014 Rolling Greens Lane
6_117_ 0_06 -00 0
Hutchinson MN 55350
Holland's let Add.
1
6
240
21 204.00
21 204.00
Total Principal...
Total Interest....
Grand Totals......
11
i
POLICE DEPARTMENT MEMORANDUM
TC
FA
May 7, 1985
DATE
SUBJECT Uniform Allowance
Please authorize the issuance of the police dispatchers'and secretary's
uniform allowance. They have been receiving their allowance in the fall, but
wish to have it divided up and receive $100.00 now, which is an increase of
$50.00 per year as discussed.
DMO:neb
9 fz,
(612) 587 -5151
yarcH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
NUTCHINSON, MINN. 55350
M E M O
DATE: May 8, 1985
TO: Mayor and City Council
FROM: Director of Engineering
RE: Project 85 -01 -36
Carlisle Street
The assessment roll has been completed for the above- referenced project. I
recommend approval of the attached resolutions relative to costs and hearing
date.
►__J
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attachments
is
Marlow V. Priebe
Director of Engineering
q�_i
RESOLUTION NO. 8034
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT .
ASSESSMENT ROLL NO. 203
WHEREAS, cost has been determined for the improvement of Carlisle Street
by the construction of Grading and Gravel Base and Appurtenances, and the bid
price for such improvement is $89741.50p and the expenses incurred or to be
incurred in the making of such improvement amount to $2p622-50, so that the
total cost of the improvement will be $11,364.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is
hereby declared to be *-0-, and the portion of the cost to be assessed against
benefited property owners is declared to be #11,364.00.
2. The City Clerk, with the assistance of the City Engineer, shall
forthwith calculate the proper amount to be specially assessed for such
improvement against every assessable lot, piece or parcel of land within the
district affected, without regard to cash valuation, as provided by law, and
he shall file a copy of such proposed assessment in his office for public
inspection.
3. The Clerk shall, upon the completion of such proposed assessment, •
notify the Council thereof.
Adopted by the Council this 14th day of May, 1985.
Mayor
City Clerk
E
RESOLUTION NO. 8035
i RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 203
WHEREAS, by a resolution passed by the Council on the 14th day of May,
1985, the City Clerk was directed to prepare a proposed assessment of the cost
of improving Carlisle Street by the construction of Grading and Gravel Base
and Appurtenances.
AND WHEREAS, the Clerk, has notified the Council that such proposed
assessment has been completed and filed in his office for public inspection,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON,
MINNESOTA:
1. A hearing shall be held on the 11th day of June, 1985, in the Council
Chambers at City Hall at 8:00 P.M. to pass upon such proposed assessment and
at such time and place all persons owning property affected by such
assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on
the proposed assessment to be published once in the official newspaper at
least two weeks prior to the hearing, and he shall state in the notice the
total cost of the improvement. He shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
Adopted by the Council this 14th day of May, 1985.
City Clerk
F
Mayor
PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON TUBSDAY,
MAY 21ST, 1995.
PUBLICATION NO. 3413 0
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 203
Hutchinson, Minnesota
May 14th,1985
TO WHOM IT MAY CONCERN:
NOTICE is hereby given, that the Council will meet at 8 :00 P.M. on the
11th day of June, 1985, in the Council Chambers of City Hall at Hutchinson,
Minnesota, to pass upon the proposed assessment for the improvement of
Carlisle Street by the construction of Grading and Gravel Base and
Appurtenances.
The proposed assessment is on file for public inspection at my office.
Written or oral objections will be considered at the meeting, but the Council
may consider any objection to the amount of the proposed individual assessment
at an adjourned meeting upon further notice to the affected property owners as
it deems advisable.
An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or
Clerk of the City within 30 days after the adoption of the assessment and
filing such notice with the District Court within ten days after service upon
the Mayor or Clerk; however, no appeal may be taken as to the amount of any
individual assessment unless a written objection, signed by the affected
property owner, is filed with the City Clerk prior to the assessment hearing
or presented to the presiding officer at the hearing.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in
its discretion, defer the payment of this special assessment for any homestead
property owned by a person 65 years of age or older for whom it would be a
hardship to make the payments. When deferment of the special assessment has
been granted and is terminated for any reason provided in that law, all
amounts accumulated, plus applicable interest, become due. Any assessed
property owner meeting the requirements of this law and the resolution adopted
under it, may, within 30 days of the confirmation of the assessment, apply to
the City Clerk for the prescribed form for such deferral of payment of this
special assessment on his property.
The total cost of the improvement is $11,364.00.
Gary D. Plotz, City Administrator
•
(r z
E
0
0
Compiled
By:
Marlow V. Priebe
LETTING NO. 9
COST PER UNIT s
Computed
Bys
Marlow V. Priebe
PROJECT NO. 85 -01 -36
SERVICE LEAD t
Checked
By:
Cal Rice
GRADING, GRAVEL BASE AND APPURTENANCES
N0. TBS. SPREAD s 10
•nec eawmnv. nnrr
nn 7flO
CARLISLE STREET
UNIT USED t Front Foot
ACCT. PARCEL
NAME 6 ADDRESS
ADDITION OR
SERVICE
TOTAL
NO. NO.
OF OWNER
SUBDIVISION
LOT
BLOCK
FRONTAGE
LINE COST
LEAD COST
CREDITS
ASSESSMENT
1 0564-000
John Keefe, Jr.
544 Carlisle St.
31- 117 -29 -10 -0112
Hutchinson MN 55350
N75' of Lot 8 N 1/2 City
4
75
$2,841.00
2,841.00
2 0565 -000
John Keefe, Jr.
544 Carlisle St.
S75' of N1501 EE W121 of
31- 117 -29 -10 -0113
Hutchinson MN 55350
S41' Lot 8 N 1/2 City
4
75
21841.00
2.841.00
3 05 66-000
0567 -000
0568 -000
Deane Dietel, ETAL
DEFERRED
845 -2nd Ave. S.E.
UNTIL SOLD
31- 117 -29 -10 -0152
Hutchinson MN 55350
N75' of Lot 9 N 1/2 City
4
75
2,841.00
-21-841,00-
4 0568-010
Darwin 6 Vicki Hoeft
541 Carlisle St.
S75' of N1501 of Lot 9,
1- 117 -29 -10 -0151
Hutchinson MN 55350
N 112 City
4
1 75
2,841.00
1
2,841.00
Totai rrincipai...
Total Interest....
Grand Totals......
O
�p31.12345�.�
tiCb MAY 1985 �_
VED ti
N
April 30, 1985 22'a0a6���►�9�
Gary Miller
Secretary /Treasurer
T.L. Scalawags Inc.
Highway 7 West
Hutchinson, Mn. 55350
Mr. Gary Plotz
City of Hutchinson
37 Washington Ave. W.
Hutchinson, Mn. 55350
Dear Gary,
This is a request from T.L. Scalawags Inc. to change its location which is
Highway 7 West to what is known as the Old Hutch Bowl. Homer Pittman has
been up to the Old Hutch Bowl to inform us what has to be done to comply
with the building codes, and, also, he had stated that it is zoned properly
and there is adequate parking. He sees no problem in that location and the
building complying with all the ordinances.
I would like you please to put this on the agenda of the council so that
this request could be done so, hopefully, we could change locations by
June 1, 1985.
If there are any problems or questions, please call me at 587 -4242.
Thank you.
S',n erely,
v�
a Mille
Secretary reasurer
T.L. Scalawags Inc.
q'MI
POLICE DEPARTMENT MEMORANDUM DATE May 10, 1985
TO Mayor and City Council
FROM Dean M. O'Borsk
SUBJECT Liquor License
Chief of Police
Before the Council approves a license location
information should be provided. A statement should
what kind of operation they intend to run, and if t
ordinance requirements for food, etc;
The Council should examine carefully whether a
type operation is what we want.
DMO:neb
change for Scalawags, certain
be presented which shows
iey will comply with the
"Lake Marion" or "Blue Note"
11
(612) 587.5151
HurcH' CITY OF HUTCHINSON
37 WASHINGTON AVENUE WEST
/ HUTCHINSON, MINN. 55350
M E M O
DATE: April 30th, 1965
TO: Mayor and City Council
FROM: Fire Marshal
RE: Public-Nuisance - Lots 3, 4 and 5, Block 44, N 1/2 City
The above described property is owned by the Railroad and is located North of
1st Avenue N.E. and East of the North -South alley East of Hassan Street North.
This property has no apparent lessee listed in the property book. In the past
years, Wally's Tire Company has discarded old tire casings, limbs, and several
unlicensed cars, etc..., in the area.
• If action were to be taken at this time, it would be directed to the Railroad
as owners of the property. This may be a negative factor in dealings with the
railroad to remain in the City.
I had tried to address this problem last year with no results. That included
trying to find the owners of the cars and attempting to contact Wally Teich.
We have again received a complaint on the property and I request your comments
on how to proceed:
1. Should I pursue this with the Railroad?
2. Should the City clean and remove this debris to prevent problems
with the Railroad?
3. Should we have a private contractor remove the debris at City
expense?
• George F. Field
Fire Marshal
GFF /pv
i /J.
0
•
•
r/ (612) 587 -5151
C/T Y OF HUTCHINSON
37 WASHINGTON AVENUE WEST
HUTCHINSON, MINN, 55350
M E M O R A N D U M
DATE: May 10, 1985
TO: Mayor and City Council — — — — — — — —
FROM: —Kenneth—B. Merrill
— --------- — — — — — — — — — — — — — — — — — —
SUBJECT: —Copy Machine Purchases
------------------ - - - - --
For 1985 it was proposed to purchase two copy machines, one for the Police
Department and a second for the Motor Vehicle Department. An extensive
search and comparison has been completed and proposal mailed to several
vendors (local and surrounding area).
Our request would be to purchase the following:
Police Department
Savin 5015 RE $1,945.00
(Mankato Business Products)
Motor Vehicle Department
Sharp 756 956.00'
(Ed Davis Machines)
The budget for the Police and Motor Vehicle Departments when combined would
be enough to cover this purchase. (Police budget - $1,500 and Motor Ve-
hicle - $1,700)
A request to purchase the machines and maintenance contracts for the two de-
partments is being submitted to the Council for approval.
/ms
i
POLICE DEPARTMENT MEMORANDUM
TO Mayor and City Council
FROM Dean M. O'Borsky, Chief of Police
SUBJECT Purchase of copy machine
DATE April 19, 1985
We have looked at eight copy machines, including the 3M, Xerox, Canon,
three Sharp models, Minolta and Savin, and after making comparisons of the copy
quality as well as the operation of the machines, and costing them out, the
Savin 5015 RE is by far the best machine for the money.
Remember, the Police Department is a 24 hour a day operation and the
machine is used all during that time seven days a week. We make approximately
7000 copies a month and anticipate that that number will go up.
It should also be noted that with the move of the Police Department to a
new location we will not have the luxury of having a larger copier nearby, so
therefore the purchase of a "workhorse" copier probably makes more sense than
a flimsier model. We have attached a price proposal from Mankato Business
Products and recommend that we purchase the demonstrator model at a price of
$1,945.00.
As far as we are concerned the other machines are not acceptable, with the
exception of the 3M model because of the edge deletion, which causes us serious
problems due to the location of the important numbers on the sides of our reports.
DMO:neb
0
0
i
9 -�
u
i
CITIZENS BANK
& TRUST CO.
May 9, 1985
Mr. Gary Plotz, City Administrator
City of Hutchinson
37 Washington Avenue West
Hutchinson, Mn., 55350
Dear Gary:
13 9101-121
A44 985
0
It appears that we are now in the final stages of completing
our new Motor Bank. We believe this to be a substantial enhancement
to Hutchinson as a developing community. We have always had in
mind having some kind of 'Open House" and inviting all the people in
the community to celebrate the event.
The Open House will comprise food service and beverages, a
broadcast from the premises, the Lester Schuft band, clowns and other
attractions. We will need City cooperation in order for our bank to
successfully manage and control traffic and service during the 'Open
House," which is scheduled for 12:00 noon to 2:00 p.m., but could re-
alistically extend to 3:00 or 3:30 p.m.
This gala event and, I use the term loosely, is scheduled for
Saturday 1st. We would appreciate the Council considering closing
of the alley between the Bank and the Motor Bank which extends from
1st Avenue S.W. to 2nd Avenue S. W. from approximately 10:00 a.m. to
4:00 p.m. on that day.
We request that the Council give this request their consideration.
We believe that this is not only a promotion for the bank but to the
community it serves and the downtown merchants as well. Some of the
people have indicated their intention of participating in the so- called
"Open House."
Very.truly yours,
Irvin Burich
Chairman
IB /lm
vZ ££
OFFICES: 102 MAIN ST. SO. • HIGHWAY 15 SO. • HUTCHINSON. MINNESOTA 55350 • PHONE: 612/687 -2233 /
`i/ �-p/I
REGULAR COUNCIL MEETING
May 14, 1985
WATER & SEWER FUND
* STate Treasurer
Social Security
$398.81
•
*State Treasurer
PERA
240.41
*Firemans Fund
LTD ins. for April
47.68
*U.S. Postmaster
postage for bills
150.38
Brian Blaha
safety boots
30.00
Daryl Bielke
MEED employee wage
16.00
Richard Ebert
water school expense
173.64
Merle Meece
wastewater school expense
121.06
Mike Monahan
safety boots
19.97
Hazard Control Inc.
2 pr. boots
32.68
Share Corp.
supplies
94.68
Allen Office Products
supplies
17.53
Big Bear
supplies
29.90
Central Garage
March repair jobs
193.45
Coast to.Coast
supplies
29.09
Commissioner of Revenue
April sales taxes
727.60
Canada Life Assurance Co.
May dental ins.
151.12
Electro Watchman
alarm system
198.00
Firemans Fund
May LTD ins.
47.68
Farm $ Home
supplies
17.01
Feed Rite Controls Inc.
chemicals
424.22
G $ K
uniform rental
82.80
Hutch Coop
gasoline
1018.44
Hutch Leader
bid ad
29.0051
HUTCH Telephone
phone
12,A799:9Z
Hutch Utilities
electricity
•
Hutch Wholesale
supplies
11.48
Hutch Fire 4 Safety
service of extinguishers
19.40
Ink Spots
supplies
8.00
Johnson Super Valu
distilled water $ coloring
45.23
Junker Sanitation
refuse charges
21,593.25
Juul Contracting
repairs
1137.65
L $ P Supply
supplies
19.95
State Treasurer
class B license
15.00
Mn. Mutual Life Ins.
May life ins.
47.43
McLeod Co. Sanitary Landfill
April dumping chgs.
17.00
Mn Valley Testing Lab.
testing
89.00
Northern States Supply
supplies
57.80
Plaza Hardware
supplies
4.29
Sorensen FArm Supply
supplies
152.50
Power Process Equipment
3 quarters of service
998.46
State Treasurer
PERA
246.26
State Treasurer
Social SEcurity
408.51
University of Mn.
soil testing
63.00
Water Products
meter parts
96.72
41,030.62
CENTRAL GARAGE FUND
*State Treasurer
Social Security
$ 86.12
*State Treasurer
*Firemans Fund
PERA
Apr.LTD ins.
51.91
6.60
AMI INc.
parts
273.34
Cleveland Cottom Products
shop supplies
88.36
Jeffs .Auto Repair
repairs
95.90
LAGrange Equipment
drill set
90.56
-2-
Brandon Tire $ Auto
• Coast to Coast
Canada Life Assurance
Firemans Fund
Schramm Implement
Farm $ Home
GTC Auto Parts
Fitzloff Hardware
Hutch Wholesale
Ink Spots
Jims Auto Salvage
MTI Dist. Co.
Mn. Mutual Life Ins.
MacQueen Equipment
Mid Central Fire
Road Machinery
Schmeling Oil
State Treasurer
State Treasurer
Town $ Country
Teply Equipment
Wigen Chev.
Ziegler
•
parts $ repairs
supplies
Co. May dental int.
May LTD ins.
parts
parts
supplies & parts
supplies
supplies
supplies
supplies
parts
May life ins.
parts
repairs
parts
oil
PERA
Social Security
parts $ repairs
finance charges
parts $ repairs
parts
GENERAL FUND
*Mn. State Treasurer
*State Treasurer
*State Treasurer
*ICMA Retirement
*Charles Jones
*Mn. State Treasurer
* Firemans Fund
*Wm. Holmquist $ Son.
*Government Training Service
*Pearl $ Luallen Baysinger
*Louis $ Geraldine Ahlbrecht
Harland Emans
David Erlandson
John Gregor
Larry Huhn
Richard Pet erson
John Raske
Mark Schnobrich
Peg Tapper
Scott Webb
Norman Wright
•James Weckman
Gary Henke
Harvey Kemper
Richard Kuttner
James Popp
on equipment
boat registration fees
social security
pera
contribution
training school
boat registration fees
LTD ins. for April
earnest money payment
registration fee
land purchase
land purchase
custodian fee
seminar
seminar
safety boots
deed from Lodge
safety boots
for property
arbor day expenses $ gasoline
caligraphy class
seminar
gasoline
3 mos.gas pumped at airport
fire school
fire school
fire school
fire school
1433.30
7.69
23.79
6.60
9.81
68.13
1108.81
8.88
400.66
61.00
15.00
87.45
6.51
2124.43
107.80
195.67
112.86
42.55
70.58
244.39
360.00
1912.05
83.32
y164.U/
$ 111.00
2802.77
3676.28
142.46
150.00
127.00
591.84
200.00
125.00
350.00
350.00
120.00
13.60
36.51
30.00
126.00
30.00
55.21
50.00
151.04
10.00
67.08
39.60
105.15
56.65
30.00
-3-
Tom Pessek
fire school
54.60
•
Howard Riggle
fire school
30.00
Am. Planning Assn.
annual dues
45.00
Baltimore Pt $ Chemical
paint
2205.80
Bernies Electric
repairs
60.60
Burlington Northern Railroad
storm sewer under crossing
225.00
Clareys Safety Equipment
fire dept. equipment
2534.60
D.A. Tange Co.
March retainer
200.00
Fred Pryor Seminar Inc.
seminar
165.00
Gametime
supplies
54.45
Intl Society of Fire Service
book
19.95
Kaitlin Corp.
gauge
409.18
Land Care Equipment
supplies
303.35
LeBistro Cafe
police commission meeting
29.31
Midland Products
supplies
318.41
Mn. City Management Assn.
annual dues
25.00
Midway Twins Motor Inn.
room reservation
79.96
Mn. State Armory Bldg. Com.
Armory payment
7000.00
Natl Auto Dealers
used car guide
29.00
Orchestra Hall
38 tickets
456.00
Plants Beauitful
trees
258.50
Rickeman Seed Co.
grass seed
200.00
School Dist. 426
swimming refund
10.00
Voyageur Inn.
partial deposit
500.00
Commissioner of Transportation
adv. sign permit
40.40
Govt Finance Officers Assn.
membership dues
70.00
•
Roland Mattsfield
tree overpayment refund
22.00
Nancy Buss
Z uniform allowance
100.00
Rita Bentz
z uniform allowance
100.00
Jean Gray
z uniform allowance
100.00
Marie Thurn
2 uniform allowance
100.00
Mary Laxen
z uniform allowance
100.00
Charles Jones
police training seminar
16.21
Amoco Oil Co.
gasoline
9.06
Allen Office Products
equipment
539.43
Bellkato Co.
supplies
96.81
Brinkman Studio
repairs $ supplies
73.51
John Bernhagen
May compensation
1500.00
Central Garage
March repair jobs
5578.64
Crow River Cable TV
basic cable
12.90
Carr Flowers
for employees
47.50
Cash Drawer #4
cash expenses
50.08
Chapin Pub. Co.
publication costs
309.40
C.R. VeterinanryClinic
April boarding fees
102.50
Coast to Coast
supplies
136.35
Chamber of Commerce
com.dev. office rental
125.00
Copy Equipment Inc.
supplies
33.65
Co. Treasurer
dl fees
87.50
Canada Life Assurance Co.
May dental ins.
1581.22
Water Cond.
salt $ monthly charges
28.70
•Culligan
Communication Auditors
repairs
43.80
-
Crow River Press Inc.
printing
93.05
Don Streicher Guns
supplies
50.00
Co. Recorder
recording rees
15.00
Firemans Fund
May LTD ins.
591.84
-4-
Family Rexall Drugg
supplies
253.58
•
Farm & Home
supplies
145.22
Felska's Auto Machine
supplies
10.80
Floor Care Supply
cleaning supplies
74.30
Great Plains
suppies
15.98 -
GTC Auto Parts
supplies
120.77
Fitzloff Hardware
supplies
49.39
Gopher Sign
sign
117.42
G $ K Services
uniform rentals
352.50
Henrys Candy Co.
supplies
443.64
Home Bakery
supplies
21.72
Hutch Community Hospital
laundry $ blood test
23.55
Hutch Snyder Drug
supplies
44.23
Hutch Iron $ Metal
supplies
2.40
Hutch Leader
advertising
1543.40
Hutch Leader
ads
789.27
Hutch Medical Center
physical
100.00
Hutch Telephone Co.
phone service
2521.28
Hutch Utilities
electricity
9428.03
Hutch Wholesale
supplies
104.20
Hutch Fire $ Safety
service extinguishers
300.40
Orlin Henke
May intown mileage
30.00
Ind.School Dist. 423
lifeguard & custodian
97.50
Ink Spots
printing
97.50
Ideal Shoe Shop
supplies
5.00
Jahnkes Red Owl
supplies
74.43
•
Juul Contracting
supplies
272.95
KDUZ
enterprise program advertising
112.50
Krasen Plbg. $ Htg.
supplies
9.80
L & P Supply Co.
supplies
6.00
League of Mn. Cities
6 1 yr subscriptions
90.00
League of Mn. Cities
registration fees
1040.00
League of Mn. Cities
final payment of bldg. fund
1130.00
Mn. Mutual Life Ins.
May life ins.
487.94
Mankato Mobile Radio
battery
63.00
Marco Bus. Products
repairs
89.08
McLeod Cooperative Power Assn.
electricity
631.23
Meeker Washed Sand
sand
1153.71
Miller Davis Co.
supplies
93.63
Mid Central Fire
equipment
2639.34
Mn. U. C. Fund
unemployment compensation
540.83
McGarvey Coffee
coffee
26.89
Natl Fire Prot. Assn.
subscription
14.50
Northwestern Bell
leased line
326.50
Ralph Neuman
glasses
80.00
Northland Beverages
supplies
88.64
Kenneth Merrill
meeting mileage
29.38
Plaza Hardware
supplies
136.68
Gary Plotz
expenses
96.29
Plowmans Inc.
3 automobiles
31,482.00
Electrical
supplies
85.22
•Popps
Marlow Priebe
telephone calls
38.14
Pamida Inc.
supplies
107.53
Rockite Silo Inc.
supplies
93.20
Rutz Plbr $ Htg.
repairs
33.25
State Theatre
office rental
325.00
-5-
Schmeling Oil Co.
diesel fuel
1858.00
Shopko
supplies
60.98
• Simonson Lbr. Co.
supplies
21.02
Hazel Sitz
Mn. Dot mtg.
33.09
Robert Stearns
expenses
120.48
State Treasurer
PERA
3683.89
State Treasurer
Social Security
2822.37
James Schaefer
2 May compensation
962.50
Town $ County Tire
repairs
10.50
Tri County Water Cond.
salt $ rental
31.20
U. of Mn.
registration fees
28.00
Xerox Corporation
paper
1005.70
West Central Industries
equipment lens
144.00
Wm. Mueller $ Sons
street materials
1094.56
Hutch Coop
gasoline
4479.63
110,961.02
•
•
BOND FUNDS
Bonds of 1977
Norwest Bank
Bonds of 1979
Norwest Bank
Bonds of 1984
Juul Contracting
J.W. Hanson Construction
Bonds of 1985
Wm Mueller $ Sons
Atkinson Blacktop
Juul Contracting
bond principal,interest $ fee
interest & fee
constructions costs
construction costs
construction materials
construction materials
construction costs
Pool $ Recreation Construction Fund
Hutch Leader bid ads
E. J. Pinske Builders construction costs
Korngiebel Architecture fees
Library Construction Fund
McNerney Industries Inc.
Krasen Plbg. & Htg.
• E. J. Pinske Bldrs
E. J. Pinske Bldrs
Korngiebel Architecture
•
construction costs
construction costs
library furnishings
construction costs
fees
89,496.00
16,845.15
10,806.34
9,831.03
136,584.45
8,33"6.05
28,993.14
173,913.64
21.35
11,700.00
11,130.20
22,851.55
17,100.00
11,790.00
3,500.00
59,400.00
6,622.93
98,412.93
MUNICIPAL LIOUOR STORE
City of Hutchinson
State Treasurer
STate Treasurer 1
Quality Wine $ Spirits
Griggs Cooper $ Co.
Ed Phillips $ Sons
Ed Phillips $ Sons
Griggs Cooper & Co.
Twin City Wine Co.
Ed Phillips $ Sons
Quality Wine $ spirits
Griggs Cooper $ Co.
Hutch Leader
Junker Sanitation
Hutch Utilities
•
•
payroll
4344.42
social
security
273.99
PERA
165.17
wine $
liquor
2166.61
wine $
liquor
1468.57
wine $
liquor
545.37
wine $
liquor
3305.31
wine $
liquor
1439.91
wine $
liquor
2466.83
wine $
liquor
2504.08
wine $
liquor
1790.44
wine $
liquor
2223.39
advertising
94.75
refuse
collection
97.50
lite fixture
repair
170.41
23,056.75
(612) 587 -5 15 i
ry/ �
�;! / /fU /L H/ �► 0 0 i t' i P C11 Y 4.. ,'i t t us LLf rd
M E M 0
DATE: April 24, 1985
TO: Mayor and City Council
FROM: Building Official
RE: Melvin Klockmann Property
FOR YOUR INFORMATION
The Melvin Klockmann property is located at 545 Franklin St., Lot 6, Block 57,
S 1/2 City.
Attached is a copy of letters sent to Mr. Klockmann on March 28th and April
24th, to clean up his yard and to furnish off - street parking.
0
HP /Pv
attachment
n
U
, 4,, � 6 0,,? ��� �
Homer Pittman
Building Official
J% l%v AS,HIT'IG TON n' l' V jEJ !A'CS T
HUTCHNSON. M; ^;':'. 555:,0
Mr. Melvin Klockmann
545 Franklin St. So.
Hutchinson, MN 55350
Dear Mr. Klockmann:
April 24, 1985
SECOND NOTICE
An inspection was made of your property at Lot 6, Block 57, S 1/2 City, on
March 26, 1985. At that time, I checked your fireplace and chimney. The
chimney is only single walled brick and has no liner and in numerous places,
the mortar is gone and the brick is cracked. This chimney is totally unsafe
and shall not be used to build a fire in until it is put in a safe and useable
condition and is inspected again.
You are also required by City Ordinance to provide off - street parking, which
you do not have because of all the material and junk you have on your lot.
This material or junk, whichever you call it, is a public nuisance and
therefore, you are required to remove it from your property and clean it up.
You have time to get this done, while your house is being repaired.
This letter shall also serve as a notice that you will not be able to occupy
your house until this is done and a Final Inspection is done and a Certificate
of Occupancy is issued.
If you have any questions on this matter, please call or stop by this office.
Respectfully,
CITY OF HUTCHINSON
Homer Pittman
Building Official
HP /pv
cc: Fire Marshal
City Council
`J
9
11
(612) 587.5151
CITY OF HUTCHINSON
3 WASHING Tcn ..a VENLiF ��,r s,
rX HUTCHINSON,
March 28, 1985
Mr. Melvin Klockmann
545 Franklin St. So.
Hutchinson, MN 55350
Dear Mr. Klockmann:
An inspection was made of your property on March 26, 1985. At that time, I
checked your fireplace and chimney. The chimney is only single walled brick
and has no liner and in numerous places, the mortar is gone and the brick is
cracked. This chimney is totally unsafe and shall not be used to build a
fire in until it is put in a safe and useable condition and is inspected again. -
You are also required by City Ordinance to provide off - street parking, which
you do not have because of all the material and junk you have on your lot.
This material or junk, whichever you call it, is a public nuisance and therefore,
you are required to remove it from your property and clean it up. You have time
to get this done, while your house is being repaired.
This letter shall also serve as a notice that you will not be able to occupy
your house until this is done and a Final Inspection is done and a Certificate
of Occupancy is issued.
If you have any questions on this matter, please call or stop by this office.
Respectfully,
HP /pv _
cc: Fire Marshal
0
CITY OF HUTCHINSON
Homer Pittman
Building Official
CENTRAL PRAIRIE RAILWAY ASSOCIATION
MINUTES
May 14, 1985 FOR YOUR INFORMATION
The Central Prairie Railway Association met on Tuesday, May 14, 1985, at
the Chamber of Commerce office. Chairman Sheldon Nies called the meeting
to order at ,7 a.m.
Members present were: Sheldon Nies, Roger Stearns, Julius Rainwater, Mark
Myers, Les Forman, Marlow Priebe, Buzz Burich.
Others present were: Attorney Ron McGraw, Ancher Nelsen, Cliff Popp,
Larry Graf, Bob Overby (6E) Dick Bautch (Mn /DOT)
Jerry Ross (Dakota Rail), Hazel Sitz, Kathleen Ogren.
Chairman Nies reported that the Association is awaiting written confirmation
of an offer by Burlington Northern for a 5 year lease at $100 a year, with
option to buy. A letter from BN is expected shortly, mainly the result of
efforts on a number of recent visits to BN by Ancher Nelsen. To implement
such an offer, the McLeod Regional Rail Authority would enter into any
lease or option to purchase. A designated operator would have the operating
agreement.
Jerry Ross indicated his continued interest in being the rail operator.
He would also be interested in an option to buy at the end of the lease
• period. He would use rail equipment he presently owns to operate the line.
Rates can be competitive as BN now proposes, The line would be upgraded
in a 3 year program. There should be a good possibility of securing
federal grant assistance for replacing ties. MN /DOT is starting a program
to replace crossings, and this would provide some heavy replacement track
also.
After discussion, motion was made, seconded and carried unanimously to
recommend to the McLeod Regional Rail Authority that Jerry Ross be appointed
as rail operator and that Ross and Ancher Nelsen together be authorized
to continue negotiations with BN.
There was discussion of service to the north side of Hutchinson. It was
felt such service should be made available in the 3 year upgrading program.
Contingent upon formal communication from BN, a resolution by the city
would be appropriate to initiate application to the Department of Energy
and Economic Development for a small business'loan for the Hutchinson
connector link.
Chairman Nies will see that Association members receive the communication
from BN when it arrives.
Meeting adjourned at 8:45 a.m.
Respectfully submitted,
• Hazel Sitz, Acting Secretary
THE HUTCHINSON SAFETY COUNCIL
The Hutchinson Safety Council met March 25, 1985 at 12 :00 Noon at the Fire Hall. There
were 12 members and no guests present.
Past President Myron Johnson opened the meeting with a moment of silent prayer.
The February minutes were approved by motion. A bill for $5.80 for postage to Joyce Rix
. was approved along with the treasurer's report.
Old Business: The issue of the Safety Council Fair booth was discussed, however, council
member Guy Field was not in attendance and therefore no additional information was available.
Les Smith reported that he had read an article in a recent safety bulletin about the 65+
defensive driver training course. There currently was a cassette available from the Minnesota
Safety Council that could be utilized in the development of the training course. No other
information regarding the particulars on the topic were available at this time. Marlin
Torgerson reported that work scheduled to be done on School Road out to County #12 would
consist of resurfacing, curb and gutter. This would eventually result in an increase in
traffic and the atop - and -go light should be installed at the intersection of Hwy. #7 and
School Road before the road work is completed. He also reported that a reduction in the
speed limit in this zone from 50 m.p.h. to a lower level had been requested from the State,
but had not yet been granted.
Les Smith reported that several safety council members worked at the Chamber of Commerce/
Safety Council booth at the Mall on March 2nd and March 3rd. 240 pieces of safety literature
were available at the booth, however, an exact coant on the number disbursed was not
available. Mark Myers, chamber of commerce executive vice president ordered a number of
farm and general safety films from the Minnesota Safety Council to show at the booth. The
films used were well received by the chamber's agriculture committee members. The snowstorm
on Sunday kept the attendance down.
New Business: A Home Show was reported to be scheduled at the Civic Arena the weekend of
March 9th and-March 10th. No Safety Council display was planned for the event.
Boat safety classes were reported to be planned in the near future by Steve Soefker of the
McLeod County Sheriff's office. Dates and times would be publicized soon.
Myron Johnson reported that he and other local safety instructors were in the process of
•holding CPR training sessions with local 7th, 8th and 9th grade students. Last year was
the first year that the program was started with 7th graders, and he commented on how
interesting it was to see the progress in this type of training that these students had
made. Following further CPR discussion, Myron sho�-red the CPR video training tape to council
members.
The April meeting of the Safety Council was scheduled for Monday, April 299 1085 at 12 :00
Noon at the Fire Hall.
Meeting adjourned by motion.
Submitted by: Gale Boelter, President
Carol Haukos, Secretary/
TREASURER'S REPORT: Balance on Hand as
Deposits: None
Disbursements: J.
Balance on Hand as
treasurer
of 3/1/85: $ 190.17
0.00
Rix, postage 5.80
of 3/31/85: $ 184.37
Savings Account Balance on Hand
as of 3/31/85: (Balance includes
lst Quarter Interest of $1.93): $ 149.90
0
0
Minutes FOR YOUR INFORMATION
Hutchinson Fire Department
Regular Meeting - Monday, April 1, 1985
The meeting was called to order at 7:50 p.m. The minutes of the previous
meetings were read and approved, with minor changes.
Gary Henke will be sending a bill for $100.00 to the John Miller agency
for their share of the band cost at our banquet.
It was reported that out annual dance will be Saturday, January 18 at
Cedar's Edge in Cedar Mills. The Highliners will be the band.
The following bills and runs were allowed paid from their proper
accounts:
Fire runs:
3/3 Storm Stand -by
3/3 Tange
3/4 Drill
3/4 King
3/9 Holtberg
3/11 Drill
3/14 HAVTI
3/18 Drill
3/26 Evergreen
3/30 Ernst
Citv Budget
GTC Auto Parts
15.88
Fitzloff Hdwe.
4.44
Gassman Construction
580.00
Red Owl
31.27
Mid - Central Fire
320.60
Snyder Drug
3.69
It it
"
31.91
Rockite Silo
5.00
" it of
26.32
Hutch Fire & Safety
32.50
Hutch Wholesale
34.03
Ideal Shoe Shp.
16.00
" "
9.60
Dick Popp
80.37
" of
9.19
Hager Jewelry
8.80
Coast to Coast
7.98
HFD General Acct.
398.00
it if
17.45
of of It
100.00
Communication Auditors
91.51
University of MN
715.00
it "
24.19
Dave Franzen
15.00
Fitzloff Hardware
22.99
Tom Pesser
15.00
Snyder Drug
15.92
Jim Popp
15.00
Jerry's Transmission
4.50
Ron Burger
15.00
Hutch Fire & Safety
62.60
Brad Emans
38.54
It if "
16.90
Communication Aud.
18.74
it to 11
10.00
Seagrave /Fwd of W.
28.60
Fire Engineering
14.95
The Cows' Outside
31.40
Metropolitan Fire Equip.
43.22
Coast to Coast
4.29
Floor Care Supply
12.00
Returned supplies
(1.44)
Federal Signal Corp.
39.80
CR on Invoice
(7.98)
Brad's Body Shop
107.70
Coast to Coast
36.75
Lifesign Design
23.50
if "
1.39
Coast to Coast
6.32
it It
2.39
Fire Department Minutes
:1pril 1, 1985
Page
City Budget (cont.)
Orvis Wahl
Fitzloff Hdwe.
Coast to Coast
GTC Auto Parts
Popp Electrical
Mid - Central Fire
General Account
American LEGION
McLeod County Fire Chiefs
it of it it
Dick Popp
Hutch Leader
KDUZ
Brown's Floral
Carver County Emerg. Serv.
UPS
Hager Jewelry
Cy's Uniforms
K-Mart
McLeod County Fire Chiefs
Alan Greenwood Band
Granite Falls AVTI
MRFAA
25.00
1.46
2.98
8.61
11.88
216.30
0
A letter of resignation was read from John Marvan. It was accepted with regrets.
Chief Henke needs volunteers to go to Kimball and check on a truck they have
for sale. John Reynolds will take care of it.
Dick Popp reported on a medical release form that should be signed by the
firefighters. The form covers taking of blood for test purposes & autopsy
privileges. It will be to our benefit in case we need to file for benefits.
#238 is back in service.
If you're planning to get a personal physical, see Dick for a Fire Department
physical form.
There was a discussion on not having a band for next year's banquet. Motion passed.
Brad Emans reported on a new style of pager case. It is felt we should stay with
our old style case. 9
Rural Account
562.50
Brad's Auto Body
107.70
100.00
City of Hutch
2,795.00
50.00
Brad Emans
2.48
4.77
Sorenson Farm Supply
7.99
72.24
Mid - Central Fire
33.00
96.00
Allen Office
22.50
90.00
Johnson Motors
33.60
100.00
UBC
5.98
5.65
Plaza OK Hdwe
1.80
2.00
GTC
42.81
139.75
Orvis Wahl
25.00
24.97
Hutch Wholesale
44.20
30.00
200.00
30.00
22.00
A letter of resignation was read from John Marvan. It was accepted with regrets.
Chief Henke needs volunteers to go to Kimball and check on a truck they have
for sale. John Reynolds will take care of it.
Dick Popp reported on a medical release form that should be signed by the
firefighters. The form covers taking of blood for test purposes & autopsy
privileges. It will be to our benefit in case we need to file for benefits.
#238 is back in service.
If you're planning to get a personal physical, see Dick for a Fire Department
physical form.
There was a discussion on not having a band for next year's banquet. Motion passed.
Brad Emans reported on a new style of pager case. It is felt we should stay with
our old style case. 9
Fire pepartnent `tinutes
April 1, 1985
Page 3
r
There will be a Fire Station clean -up on Saturday, April 20 at 10:00 a.m.
There was a discussion as to whether we should cut back to 40 men. It will
be discussed further.
The meeting was adjourned at 9:11 p.m.
Respectfully,
Mark Christensen
Secretary
0
MINUTES
Hutchinson Fire Department — Officer's Meeting
Monday, April 8, 1985
FOR YOUR INFORMATI01
The meeting was called to order at 9:25 p.m.
Dick Popp stated we possibly have 2 houses to burn this summer -for
drills.
41231 is in need of repair. Different companies will be contacted in
regard to checking and fixing it.
The Hurst Tool is in need of repair. The cost of fixing it will be
checked into.
Brad Emans stated he felt officers needed a job description on the
fire ground. Also, we are in need of a hydraulic hose expander, to
be purchased with dance fund money. A motion was made and seconded
that we ask the department to consider purchasing a hydraulic hose
expander. The motion passed.
The meeting was halted by a fire call!
Respectfully,
Mark Christensen
Secretary
0
PIONEERIAND LIBRARY SYSTEM BOARD MEETING FOR YOUR INFORMATION
Executive Committee
April 8, 1985
is Present: LeRoy Sanders, Willmar Representing: Willmar
Jeanette Buchanan, Willmar Willmar
Wayne Hebrink, Renville " Kandiyohi County
Curtis Johnson, Appleton Appleton
Judy Oestreich, Litchfield Litchfield
Lilah Buhr, Stewart " McLeod County
James Phalen, Graceville Big Stone County
Shirley Schutt, Kerkhoven Kerkhoven
Burton L. Sundberg, Director
Robert Boese, Associate Director
Kathy Matson, Associate Director
Absent: None
The Pioneerland Library System Executive Board meeting was called to order at 7:35 p.m.
by Chairman Sanders.
Phalen /Buchanan moved to approve the minutes of the March 11, 1985, meeting. Carried.
C. Johnson /Buhr moved to accept the treasurer's report. Carried.
Mr. Sundberg reviewed the first quarter financial report for 1985. It was noted that
the interest was a little lower than anticipated; however, this was interest for only
two months. Other reimbursements were for designated money received. The monthly
statistical report was reviewed. Clippings from area newspapers were circulated.
LDS newsletters for March and April were circulated.
Hebrink /Buhr moved payment of bills. Carried.
Committee and Project updates:
a. SAMMIE -- Mr. Boese reported on the last meeting of the group. A concern expressed
was participating libraries in PLS supplying full interlibrary loans to non- parti-
cipating libraries in PLS through SAMMIE (i.e., Olivia, etc.). Discussion followed.
Concensus of members was that school districts should be able to participate in
the SAMMIE interlibrary loan program if it would be financial feasible. Oestreich/
Schutt moved to'recommend to the full board that Pioneerland extend service of
interlibrary loans to non - participating school district libraries on a limited
basis for one year at which time this policy is to be reviewed, and that we request
that those school boards pass a resolution encouraging their county boards to
provide county -wide public library service. The trial period is for the 1985 -1986
school year. Carried.
b. Updates: A librarian has been hired for Hector. Book shelves should be ready next
week. Local book drive is coming along fine. Open house will be held about May 10 -11.
Trustee appointed from Hector has now moved from that city and a new trustee will be
appointed. Brownton librarian has resigned, and a replacement will be hired in the
near future. Fairfax has made contact with PLS regarding possible membership in the
system. Mr. Sundberg attended a meeting of interested citizens. He felt it was a
very positive meeting but that the city has not yet officially requested to par-
ticipate in PLS.
c. Automation Committee -- This committee has been analyzing how circulation systems
work at the present time and discussing problems and advantages with the current
systems. The next meeting of the committee is May 7.
Communications:
a. Office of Library Development and Services (LDS) -- Estimated basic system support
is $175,000 for PLS original members. By adding Swift County and Hector, it should
be $186,300. Second year Establishment Grant beginning July 1, 1985, for Swift
County will be approximately $1U,000.
b. Mr. Boese reported on the status of current legislation.
-2-
c. Recent and upcoming meetings -- the Willmar Library is co- sponsored a forum on
"The Soaring Cost of Health Care" to be held April 22, 1985, at 7 :00 p.m. at the
Kandiyohi County office Building.
d. MLF grant application -- We have now received word that we were not one of the
applicants selected.
e. Mr. Howard Turck will replace Steve George on the PLS Board.
f. Mr. Sundberg had received correspondence from the Willmar City Council regarding
clarification on Meeker and McLeod counties 1985 budget requests and concern
over reductions in the periodical budget. Mr. Sundberg has addressed these two items
with the Council.
g. A $1,000 gift has been given to the Willmar/Kandiyohi County Library from the
estate of Margaret Adair.
Unfinished business:
a. Update on Meeker and McLeod county 1985 budget requests -- Mr. Sundberg reviewed
letters sent to both boards regarding the two options for reduction in services.
Discussion ensued. Oestreich /Buchanan moved that copies of these letters be made a
part of these minutes. Carried.
b. Contract with salary study consultant -- Mr. Boese reported on the proposal from
the consultant. Buhr / Oestreich moved that a contract with Mr. Donald Anderson be
signed and that the fees for the personnel study not exceed $4,000. Carried.
New business:
a. LDS -- Mrs. Matson reviewed the statidtical report sent to LDS. Buhr / Oestreich
moved approval of the Annual Report to LDS. Carried.
b. Revised policy regarding non - resident use of a -v services -- Oestreich/Phalen
moved recommendation of the attached non - resident policy to the full PLS Board.
Carried.
c. Auditor's report for FY 1984 -- Copies were distributed to the members present.
Mr. Eischens will be at the board meeting in May to comment on the report and
answer any questions.
d. Timetable for developing FY 1986 budget -- Buhr /Buchanan moved that the follow-
ing timetable be adopted:
April -- Administration develops proposed budget
May -- Library Finance Committee studies and evaluates proposal
June -- Full board acts on proposed budget
July or sooner -- Budget is filed with governing bodies.
Carried.
Next meeting of the full board is May 13.
Meeting adjourned at 9:15 p.m.
Jeanette Buchanan
Secretary
L..J
n
PIONEERLAND
LIBRARY SYSTEM
Hq.: 410 West Fifth Street Wlllmor, MN 56201
lurton L. Sundberp. Dbottor
April 5, 1985
Meeker County Board of Commissioners
Meeker County Courthouse
Litchfield, MN 55355
Gentlemen:
LIBRARY
Phone No. 6121235 3162
At the March meeting of the Pioneerland Library Board, I was instructed to propose
how services could be cut in Meeker County due to the $4,378 short -fall funds to
be expected for operational services from Meeker County.
The Library Board and staff do recognize the economic 'crunch' which most governing
units are facing but we feel that our 5t increase was a modest request because it
merely maintains our present level of service. The 15C per capita request of $2,204
for the Library automation project which you did not approve for 1985 is also presenting
a problem for the Library Board, but they have not decided what can be done about it
as yet.
to feel it is very unfortunate that the budget amounts were not approved as requested,
especially in light of the fact that 18 of the 20 governing units did approve the
requested amounts which were based on the formula in the Agreement.
The Library Board asked that the County Board of Commissioners be given a choice in
the options under consideration for cutting services in Meeker County by $4,378. I
would appreciate your decision on the options by April 30, 1985, in order to notify
staff 28 days in advance of any cut in hours.
OPTION $1. Close the branches of Cosmos, Dassel and Grove City and discontinue
Bookmobile and van delivery services for 6 weeks with savings spread as follows:
Location
Cost /Week
Cosmos
$104
Dassel
160
Grove City
144
Delivery van
20
Bookmobile
200
ILL, Supplies, etc. (Mist.)
Total
Week Cost (Estimated costs)
$ 624
960
864
120
1,200 _
600
$4,368
The library in Litchfield would not be closed under option $1, but would remain open
as usual and would honor all rural resident library cards free of charge.
•
Meeker County board of Commissioners
Page 2
0
OPTION 12. Reduce hours available for all library outlets in the county including
Litchfield for 30 weeks from June 1 through December 31 as follows:
Location
Present hours /Week
Reduce Hrs /Week by
Approx. Coat /Hr
S Saved
Cosmos
13
1
$8
$ 210
Dassel
20
1�
$8
360
Grove City
18
360
# biteh"eld
54
'- — --
- — ;17 - -- -- - --
---1,020
�t Bookmobile
10
$20
2,402 5"YZ0
$4,380
These are generally the only options that the Library Board and staff have been
considering. Either option would demonstrate to the Library Board and the Public in
general how the cuts would actually save that amount of money. At any time the
Library Board would be very pleased if Meeker County chose to pay the full amount
requested rather than have to implement these cuts.
Respectfully awaiting your response, I remain.
Very truly,
Burton L. Sundberg
BLS /MS
M According to C. Alvin Johnson, Meeker
County Commissioner, the Meeker County
Board chose option #2 with the modifi-
cation shown above. They requested that
no hours be cut from the Litchfield
Library and that the cut in Bookmobile
service be increased instead. BLS
0
PIONEERLAND
LIBRARY SYSTEM
Hq.: 410 West Fifth Street WHlmar, MN 56201
burton L Sundborg. Director
April 5, 1985
McLeod County Board of Commissioners
McLeod County Courthouse
Glencoe, MN
Gentlemen:
LIBRARY
Phone No. 612/235 -3162
At the March meeting of the Pioneerland Library Board, I was instructed to propose
how services could be cut in McLeod County due to the $3,163 short -fall in funds to
be expected for operational services from McLeod County.
The Library Board and staff do recognize the economic "crunch" which most governing
units are facing but we feel that our 5% increase was a modest request because it
merely maintains our present level of service. The 15C per capita request of $2,403
for the Library automation project which you did not approve for 1985 is also presenting
a problem for the Library Board, but they have not decided what can be done about it
as yet.
We feel it is very unfortunate that tAebudget amounts were not approved as requested,
especially in light of the fact that 16 of the 20 governing units did approve the
requested amounts which were based on the formula in the Agreement.
The Library Board asked that the County Board of Commissioners be given a choice in
the options under consideration for cutting services in McLeod County by $3,163. I
would appreciate your decision on the options by April 30, 1985.
OPTION #1. Close the branches of Winsted and Brownton and discontinue Bookmobile and
van delivery services for 5 weeks with savings spread as follows:
Location
Cost/Week
5 Week Cost (Estimated costs)
Brownton
$120
$600
Winsted
172
860
Delivery van
20
100
Bookmobile
200
1,000
ILL, Supplies,
etc. (Misc.)
600
Total
$17
$3,160
The libraries in Glencoe and Hutchinson would not be closed under option #1, but
would remain open as usual and would honor all rural resident library cards free of
charge.
OPTION #2. Reduce
hours available for
all library outlets
in the county including
Glencoe and Hutchinson for 30 weeks from June 1 through December 31
as follows:
Location
Present Hours /Week
Reduce Hrs /Week by
Approx.
Cost /Hr $ Saved
Brownton
15
1
$8
$ 240
Glencoe
39
lei
$17
765
Hutchinson
44�
1�
$17
765
Winsted
21�
1
$8
240
Bookmobile
10
2
$20
1,200
$3,210
McLeod County Board of Commissioners
These are generally the only options that the
considering. Either option would demonstrate
in general how the cuts would actually save t
Library Board would be very pleased if McLeod
requested rather than have to implement these
Page 2.
Library Board and staff have been
to the Library Board and the Public
lat amount of money. At any time the
County chose to pay the full amount
cuts.
Respectfully awaiting your response, I remain,
Very truly,
III .��
Burton L. Sundbe
(No reply received to this letter as of 4/15/85)
0
April 1985
PIONEERLAND LIBRARY SYSTEM
Treasurer's Report Curtis Johnson, Treasurer
C,
J
Page 1 (OVER)
AUTOMATION
INCOME
BUDGET INCOME
MTD
YTD
MTD
BUDGET YTD
BUDGET
Ba0ce
$ 74,340.20
S 85,962.84
Receipts:
State /Federal Aid
48,323.00
206,100.00
Big Stone County
329.00
5,484.25
10,968.50
21,937.00
*Chippewa County
2,123.00
18,372.50
36,245.00
*71,490.00
Kandiyohi County
3,130.00
3,130.00
23,443.50
46,887.00
93,774.00
McLeod County
13,624.50
24,719.71
60,824.00
Meeker County
13,673.50
59,072.00
Swift County
17,374.00
Appleton
276.00
276.00
2,146.00
4,292.00
8,584.00
Benson
548.00
4,259.25
17,037.00
Glencoe
659.00
5,562.25
11,124.50
22,249.00
Graceville
117.00
117.00
962.27
1,924.52
3,849.00
Hutchinson
693.50
12,145.00
24,290.00
48,580.00
Kerkhoven
57.00
114.00
886.50
1,773.00
3,546.00
Litchfield
886.00
9,051.50
36,206.00
Ortonville
382.00
3,175.00
6,350.00
12,700.00
Willmar
19,181.25
38,362.50
76,725.00
Bird Island
3,197.00
3,197.00
6,394.00
*Dawson
142.50
2,214.75
* 8,859.00
Hector
4,376.00
Aftmadison
2,577.00
*10,308.00
Renville
224.00
1,739.25
3,478.50
6,957.00
Cash Receipts
3,798.70
15,459.15
44,975.00
Gifts
1,000.00
1,300.00
Interest
1,203.90
2,849.01
9,000.00
Reimbursements (local
govt)
*Chippewa County
7,811.75
15,623.50
*31,247.00
*Madison
827.50
* 3,310.00
*Dawson
1,294.25
* 5,177.00
Other Reimbursements
185.33
3,438.02
6,000.00
Other (KCWL)
Total Receipts
3,580.00
9,624.00
123,918.95
334,502.66
896,650.00
Glencoe Fund
4,635.00
Implementation Grant
(1984)
6,000.00
KCWL
671.00
TOTAL RECEIPTS & BALANCE:
$198,259.15
$420,465.50
$907,956.00
Automation Totals
9,624.00
18,000.00
TOTAL RECEIPTS, BALANCE &
AUTOMATION
MTD & YTD
$201,839.15
$430,089.50
$925,956.00
C,
J
Page 1 (OVER)
April 1985
PIONEERLAND LIBRARY SYSTEM
EXPENDITURES:
LIBRARY --
PERSONAL SERVICES
SALARIES AND wAGES
HEALTH INSURANCE
RETIREMENT INSURANCE
MATERIALS " -- --
BOOKS - ADULT
BOOKS - CHILDREN
GENERAL REFERENCE " - -
PERICUICALS
PAMPHLETS
-" 8MM -C 16MM FILMS
--- -
VIDEO DISCS C TAPES
AUDIO DISCS AND TAPES
SLIDES AND FILM- STRIPS-
MICROFORMS
FINDING
CATALOGING
OCLC CHARGES
- CON - VENDOR- CHARGE S-
Treasurer's Report
,1TD
EXP- NDITURES
ACCT GROUP... .00
ACCT GROUP...
-- ACCT GROUP...
(Continued)
0
YTD % OF EXP CURRENT
EXPENDITURES TO EST -__ -- BUDGET
000 .00% .00
47x542.96
1999106.64
32.374
584x135.00
29892.74
99314.20
35.82% -
26.000.00-
4.296.61
16,904.39
30.01%
S69325.00
54,722.51
215025.22
32.31%
6669460.uO
59996.30
18044.29
33.19%
55.274.00
231.90
2.488.93
14.65%
169760oGO
- - - - 468.00 -
-- 29190.00- - --
60.63X---
-- 3,6C0.00 -
21-9.68
19026.77
5.29%
1994CO.CC
.00
.00
.00%
300.00
- .GO
- - -- 23.75-
- .61 %--
- - 399CO.00
.00
29874.89
49.57%
50600.00
.00
67.59
67.59%
100.00
.00
- - .00
1.550.21
5983C.40
.00
.00 .00
.00%
- .00
.00
.00
.00%
600.00
- -- 69935.88 - - -
- - -- 27.016.22- --
--25.49 % -
- 1059984.0C-
.00 79840.00 40.90% 19,171.00
-- - - - -- - - " -- -- - 1,498.25 - - -- 4,696.29 --- -49.43 %-- --- 9,5C0.D0 ---
ACCT GROUP... 1.498.25 129536.28 43.72% 28,671.00
VEHICLES
--OPERATION-AND- MAINTENANCE - -- --
-
-- 736.L4 -
- -- 5. 610.83 - -
- -- 36.29X---
15i463.00-
INSURANCE
.00
.00
.00%
2,300.0
ACCT
GROUP...
736.14
5.610.83
31.59%
1797630
COMMUNICATION — - -- -- - - - -
-. _ .
-_ -
-- - - - --
- --
TELEPHONE AND LINE
733.95
39179.76
39.75%
69000.00
TERMINAL MAINTENANCE
.00
.00
.00%
1.400.00
- POSTAGE -AND- SHIPPING - --
-
-- 816.26- --
-- -- 2965C.64-
- -33.13% --
8,OD0.00 --
ACCT
GROUP...
1.550.21
5983C.40
33.51%
179400.00
EQUIPMENT
- NEW " - EQUIPMENT--- - - - - -_ '- - - - - --
-- - ---
-- -' - - -- 25.00'--
-- 29775.96 ------
53.38 % ---
59200.00 --
A/V EQUIPMENT
10.00
50.00
1.79%
29800.00
EQUIPMENT MAINTENENCE AND CONTRACTS
813.72
29176.54
21.77%
10,000.00
- EQUIPMENT- RENTAL' - _' -_ -_' ___. -._ _
-. _ ___.._ ______.
__ 155.30
- 1. 292.98
- 6L.57%---29100.00----
ACCT
GROUP...
19004.02
69295.48
31.32%
209100.00
OTHER
-- CUSTODIAL- SUPPLIES -AND EOUIPMENT -
-
-_ 104.62 -"
4C3.77
-
SUPPLIES AND PRINTING
29751.59
9,065.65
47.53%
199075.00
PROMOTIONAL AND PROGRAMMING
155.36
239.21
47.44%
500.00
-_ MILEAGE- A7N0-MEETTNGS= STAFF - "- -
- -- - -
--- _30T.1D
- - " -- - 965.28 '--
17.334
- 5.570.00 --
MILEAGE AND MEETINGS - TRUSTEES
268.11
19100.52
35.85%
3070.0C
PROF. MEMBERSHIPS [TRUSTEES)
.00
510.00
100.00%
510.00
ADS AND AND LEGAL NOTICES
.00
25.55
28.39%
90.00
AUDITING
.00
.00
.00%
192CO.00
BOOKKEEPING
225.00
900.00
30.00%
39000.0C
- CONTINUING- EMC_ATIDN
ZDD:00-
ACCT
GROUP...
49669.78
209099.20
49.91%
409272.00
SPECIAL
GLENCOE-FRIENOS0 1983 -' -
- --
- -- 175.35
-- 51B.86_
-" 11
KCwL
.00
385.00
57.38%
671.00
GRA%T
.00
.00
.00%
.00
- AUTOMATION -FUND-
ACCT
GROUP...
175.35
69828.86
29.30%
239306.GC
ORG.
TOTAL...
719292.14
2999542.49
32.56%
919,956.00
ENDING CASH BALANCE
$130,547.01
$130,547.01
Page 2
