The URL can be used to link to this page

cp05-22-2006 c AGENDA REGULAR MEETING - HUTClDNSON CITY COUNCIL MONDA Y , MAY 22, 2006 -1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION - Rev. Howard Anderson, Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF MAY 9, 2006 Action - Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING DEPARTMENT MONTHLY REPORT FOR APRIL 2006 2. MOTOR VEHICLE MONTHLY REPORT FOR MARCH 2006 3. PLANNING COMMISSION MINUTES FROM APRIL 18,2006 4. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR APRIL 2006 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR APRIL 2006 e 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR APRIL 2006 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12956 - RESOLUTION AMENDING 2006 BUILDING PERMIT FEE SCHEDULE 2. RESOLUTION NO. 12966 - RESOLUTION FOR PURCHASE (RESURFACE TENNIS COURT, WIRE AERATION UNITS, AERATION UNITS, UNLEADED GASOLINE, BIODIESEL) 3. ORDINANCE NO. 06-0436 - AN ORDINANCE GRANTING A FRANCHISE TO HUTCHINSON AREA CHAMBER OF COMMERCE TO PERMIT "EVENT SPECIFIC" BANNERS ON CITY- OWNED PARK PROPERTY LOCATED AT 50 HASSAN STREET SE (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 06-0437 - AN ORDINANCE GRANTING CROW RIVER GOLF CLUB THE RIGHT TO PLACE A DRIVEWAY OVER AND ABOVE CERTAIN PROPERTY LOCATED AT THE NORTH WATER TOWER, 958 GOLF COURSE ROAD NW (SECOND READING AND ADOPTION) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CROW RIVER BUILDERS TO CONSTRUCT A 11,640 SQ. FT. POLE TYPE STRUCTURE ON PROPERTY LOCATED AT 1135 HWY 7 WEST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12957) 2. CONSIDERATION OF A VARIANCE REQUESTED BY CHRISTIAN CHRISTENSEN TO ALLOJ); CONSTRUCTION OF A DETACHED GARAGE IN THE FRONT YARD LOCATED AT 9152 A VENUE SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12958) e CITY COUNCIL AGENDA - MA Y 22, 2006 3. CONSIDERATION OF A VARIANCE TO REDUCE LOT DEPTH EIGHT FEET AND A LOT SPLIT LOCATED AT 175 OAKE LANE SE WITH STAFF RECOMMENDATION AND FAVORABLE e RECOMMENDATION (ADOPT RESOLUTION NO. 12960) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING CHURCH, 1040 SOUTH GRADE ROAD SW, TO EXPAND THE PARKING LOT AND ADD AN EXIT ONTO SOUTH GRADE ROAD WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12961) (d) CONSIDERATION FOR APPROVAL OF LEASE AGREEMENT BETWEEN REXALL DRUG AND HUTCHINSON AREA HEALTH CARE (e) CONSIDERATION FOR APPROVAL OF SOLICITOR'S LICENSE FOR KURT BOOHERS OF KIRBY COMPANY TO CONDUCT DOOR-TO-DOOR SALES OF HOME CARE PRODUCTS (f) CONSIDERATION FOR APPROVAL OF LEASE RENEWAL BETWEEN THE CITY OF HUTCHINSON AND MINNESOTA DEPARTMENT OF PUBLIC SAFETY FOR DRIVER EXAMINATION STATION IN COUNCIL CHAMBERS (g) CONSIDERATION FOR APPROVAL OF ADOPTING AMENDED ASSESSMENT ROLL NO. 5073 - MICHIGAN STREET (LETTING NO.7, PROJECT NO. 05-07) (h) CONSIDERATION FOR APPROVAL OF REVISED CHANGE ORDER NO.6 (LIQUOR HUTCH PROJECT) (i) CONSIDERATION FOR APPROV AL OF ACQUISITION OF LAP AROSCOPIC VIDEO TOWER AND OMNICELL SYSTEM UPGRADE AS REQUESTED BY HUTCHINSON AREA HEALTH CARE Action - Motion to approve consent agenda e. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO 2006 PAVEMENT REHABILITATION AND TRAIL CONSTRUCTION - LETIING NO.7, PROJECT NO. 06-07 & 06-09 - ORDERING IMPROVEMENT AND PREP ARA TION OF PLANS & SPECIFICATIONS - APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Action - Motion to close public hearing Action - Motion to reject - Motion to approve 7. COMMUNICATIONS, REQUESTS AND PETITIONS 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) CONSIDERATION OF A VARIANCES REQUESTED BY JIM AND KRISTEN KLEIN TO ALLOW CONSTRUCTION OF A SECOND DETACHED GARAGE WITH UNFAVORABLE RECOMMENDA TION AND TO REDUCE DRIVEWAY SETBACK WITH FAVORABLE RECOMMENDATION LOCA TED AT 589 HASSAN STREET SE (ADOPT RESOLUTION NOS. 12959 AND 12967) Action - Motion to reject - Motion to approve e (b) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO DENVER AVENUE SE IMPROVEMENTS (LETTING NO.3, PROJECT NO. 06-03) - ORDERING IMPROVEMENT AND PREPARATION OF PLANS & SPECIFICATIONS - APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS 2 CITY COUNCIL AGENDA - MAY 22, 2006 Action - Motion to reject - Motion to approve e ( c) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENT WITH DONALD ROECKER FOR W ASTEW A TER TREATMENT FACILITY LEGISLATIVE FUNDING ASSISTANCE Action - Motion to reject - Motion to approve (d) DISCUSSION OF A TTORNEY ASSISTANCE FOR HOSPITAL PRIV A TlZA TION Action - (e) CONSIDERATION FOR APPROV AL OF SETTING COUNCIL WORKSHOP FOR JUNE 27, 2006, AT 4:00 P.M. TO REVIEW CAPITAL PROJECTS AND FUNDING ISSUES Motion to reject - Motion to approve (f) CONTINUED CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO CONSIDER PROPERTY ACQUISITION FOR HUTCHINSON AREA HEALTH CARE (250 FREEMONT AVENUE SE UNIT 125) Action - 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN e e 3 e e e MINUTES REGULAR MEETING - HUTClDNSON CITY COUNCIL TUESDAY, MAY 9, 2006 1. CALL TO ORDER - 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Kay Peterson, Jim Haugen and Casey Stotts. Member absent was Bill Arndt. Others present were Gary Plotz, City Administrator, John Rodeberg, Public Works Director and Marc Sebora, City Attorney. 2. INVOCATION - Rev. Howard Anderson, Hunter's Ridge Community Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF APRIL 25, 2006 (b) BID OPENING MINUTES OF MAY 1, 2006 (SPHAGNUM PEAT, REED SEDGE PEAT, BAG FILM, WASHED SAND) Motion by Haugen, second by Peterson, to approve the minutes as presented. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2006 2. PUBLIC LIBRARY BOARD MINUTES FROM MARCH 27, 2006 3. AIRPORT COMMISSION MINUTES OF MARCH 16,2006 4. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES OF MARCH 6, 2006 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12948 - RESOLUTION ALLOYaNG PLACEMENT OF ANTENNA ON COMMUNICATIONS TOWER LOCATED AT 412 - 3 AVENUE NW 2. RESOLUTION NO. 12949 - RESOLUTION FOR PURCHASE (COMPOST BAGS AND POWERSCREEN RENTAL) 3. RESOLUTION NO. 12953 - RESOLUTION AUTHORIZING USE OF CITY RIGHT-OF-WAY FOR POPCORN WAGON IN LIBRARY SQUARE 4. RESOLUTION NO. 12954 - RESOLUTION AUTHORIZING USE OF CITY RIGHT-OF-WAY FOR FARMERS MARKET 5. RESOLUTION NO. 12955 - RESOLUTION REGULATING PARKING ON FIRST AVENUE SE DURING FARMERS MARKET SEASON 6. ORDINANCE NO. 06-0435 - ORDINANCE VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED IN JENSEN ADDITION (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF PUBLIC DANCE PERMIT FOR JAKE BANDEMER FOR THE POLKAFEST JUNE 8 - 10, 2006 (d) CONSIDERATION FOR APPROVAL OF AUTHORIZING SALE OF VINTAGE FIRE DEPARTMENT BOAT, MOTOR AND TRAILER I~LQ) e e e CITY COUNCIL MINUTES - MAY 9, 2006 (e ) CONSIDERATION FOR APPROVAL OF ACCEPTING BIDS FOR SPHAGNUM PEAT, REED SEDGE PEAT AND BAG FILM FOR CREEKSIDE COMPOST FACILITY (f) APPOINTMENT OF MARK JELKIN TO POLICE COMMISSION TO MAY 2009 (g) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO 2006 PAVEMENT REHABILITATIONfTRAIL CONSTRUCTION PROJECT (LETTING NO.7, PROJECT NO. 06-07) (h) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NOS. 2 AND 3, WATER TREATMENT PLANT (LETTING NO.2, PROJECT NO. 06-02) AND CHANGE ORDER NOS. 3 AND 4 - DOWNTOWN STREETS CAPE (LETIING NO.4, PROJECT NO. 05-04 & 05-05) (i) CONSIDERATION FOR APPROVAL OF TRUNK HIGHWAY 15 COALITION P ARTICIP A TION G) CONSIDERATION FOR APPROVAL OF SOLICITOR LICENSE FOR BONNIE JENSEN Items 5(b)5, 5(e), 5(g) and 5(h) were pulled for separate action. Motion by Peterson, second by Stotts, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 5(b)5 had further discussion. John Rodeberg explained that this has been an issue for several years and the request ofthe Downtown Association calls for permanent "No Parking" signs. Dan Hatten, Police Chief, noted that towing is generally not part of parking VIolations. Historically temporary signs have been placed notifying patrons of the parking restrictions during the Farmers Market. John Rodeberg expressed that if towing begins, the Ci~ will receive a separate set of complaints. It was sug~ested that additional temporary signs be placed on 15 A venue and the sidewalk, adding language to the sIgn that vehicles will be towed, rather than to place permanent signs. Towing will be enforced for parking violations on 151 A venue during the Farmers Market. Motion by Stotts, second by Haugen, to approve parking restrictions on 151 A venue SW during the Farmers Market, authorizing the placement of temporary "No Parking" signs and authorizing towing for parking violators. Motion carried unanimously. Item 5(e) had further discussion. Mayor Cook questioned the variations in the bid quotes. Doug Johnson, Compost Site Coordinator, stated that different companies offer different options, so the bid specifications allowed for bids to include or not include various items (screening, delivery, etc.). He also explained that the red mulch bid was rejected because of the high bids received. Doug Johnson also noted that a Creekside Open House will be held this weekend at Prieve Landscaping. Prieve Landscaping will be selling Creekside product at a reduced price. The first 200 customers will receive a free 1 O-Ib. bag of potting soil. Mr. Johnson explained that the reason Creekside product is sold off- site to residents is due to safety concerns at the facility. Motion by Stotts, second by Peterson, to accept all bids, except for red mulch bag film and pit-run washed sand. The red mulch bag film bid and sand bId were exceptionally high. Item 5(g) had further discussion. Kent Exner, City Engineer, explained that a variety of projects have been identified for pavement rehabilitation. These include reclaiming and resurfacing sections of Clark Strret, Goebel Street, Milwaukee A venue, Lewis A venue, Southview Drive, Goebel Circle, Spruce Court and some Downtown Alleys. Some curb replacements and draintile installations will be completed as determined necessary. Trail construction will occur along the north side of South Grade Road from Lakewood Drive to Roberts Road. Mayor Cook asked if parts of the project could be scaled back due to the City's portion ofthe costs. Major maintenance will occur in the alleys and staff felt that due to the frontage Downtown Streetscape assessments, the costs should not be assessed to the property owners but be paid 100% by the City. Major reconstruction may occur within the next 5-10 years in this area. Mayor Cook suggested doing all the 2 L\Lc) CITY COUNCIL MINUTES - MA Y 9, 2006 e projects that are necessary, but wait on those items that are not as crucial. Mayor Cook asked that staff look into what the costs would be if20-25% of the total cost would be assessed to the downtown property owners for the alley reconstruction. Other Council Members voiced that they prefer the alley projects proceed as proposed by staff with the cost being picked up 100% by the City. Staff will present the numbers as if20% IS being assessed to the alley property owners and the Council can make the decision, based on the numbers, if anything should be assessed or if the City. Motion by Peterson, second by Stotts, to approve setting public hearing date, including proposing 20% assessments to downtown property owners for alley reconstruction. Motion carried unanimously. This item will be considered with Item 9(b) later on the agenda. Item 5(h) had further discussion. Mayor Cook questioned the change orders regarding the Water Treatment Plant. John Rodeberg explained that these changes relate to regulations required by the Department of Health. Staff will work on appealing the changes required by the Department of Health, but feel that the change orders need to be approved now in order for the construction project to move ahead. Motion by Peterson, second by Haugen, to approve item 5(h). Motion carried unanimously. e 6. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION OF ORDINANCE NO. 06-0436 - AN ORDINANCE GRANTING A FRANCHISE TO HUTCHINSON AREA CHAMBER OF COMMERCE TO PERMIT "EVENT SPECIFIC" BANNERS ON CITY-OWNED PARK PROPERTY LOCATED AT 50 HASSAN StREET SE(W AIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR MAY 23, 2006) Bonnie Baumetz, Planning Coordinator, spoke on behalf of Marc Vaillancourt of the Chamber of Commerce. Ms. Baumetz explained that the Chamber is requesting that event banners be placed in Library Square based on event-specific dates, such as Music in the Park, Dairy Days, etc. The Chamber will be placing the banners on event dates. These banners are meant to be used as a community sign for Chamber- sponsored events. Discussion was held about other events not sponsored by the Chamber of Commerce that would want to place a sign in Library Square. Motion by Peterson, second by Haugen, to close public hearing. Motion carried unanimously. Motion by Haugen, second by Stotts, to approve a three-year agreement, with a three-year renewal, waiving annual fee and waiving first reading and setting second reading and adoption of Ordinance No. 06-0436 for May 23, 2006. The four specific events will be included in the final franchise agreement. Motion carried unanimously. (b) CONSIDERATION OF ORDINANCE NO. 06-0437 - AN ORDINANCE GRANTING CROW RIVER GOLF CLUB THE RIGHT TO PLACE A DRIVEWAY OVER AND ABOVE CERTAIN PROPERTY LOCATED AT THE NORTH WATER TOWER, 958 GOLF COURSE ROAD NW (WAIVE FIR READING AND SET SECOND READING AND ADOPTION FOR MAY 23, 2006) Bonnie Baumetz, Planning Coordinator, presented before the Council. The Crow River Golf Club has requested to cross over city-owned land to gain access to a future shed. John Rodeberg stated staff has no major issues with this request, but asked that the franchise agreement address closure for safety issues if necessary. These issues will be addressed in the ordinance prior to the second readin~. It was suggested that a representative from the Golf Club be present at the next meeting to address questIOns and other issues. Motion by Stotts, second by Peterson, to close public hearing. Motion carried unanimously. Motion by Stotts, second by Peterson, to approve waiving first reading and setting second reading and adoption of Ordinance No. 06-0437 for May 23,2006. Motion carried unanimously. ~. COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION BY AMY WILDE, MEEKER COUNTY COMMISSIONER AND MEEKER-MCLEOD- 3 ~laj CITY COUNCIL MINUTES - MA Y 9, 2006 SIDLEY COMMUNITY HEALTH SERVICES BOARD MEMBER (SENIOR CITIZENS SURVEY) e e e Amy Wilde presented before the Council. Ms. Wilde delivered a presentation on senior citizens who were surveyed in the area regarding housing, support families who are caregivers, city infrastructure, transportation, community participation, safety & financial security, health/wellness, services for seniors, access to medical care and access to exercise. The overall view of Hutchinson of the seniors surveyed indicated that they definitely plan to spend the rest of their retirement in Hutchinson. (b) ECONOMIC DEVELOPMENT AUTHORITY UPDATE BY MILES SEPPELT, EDADIRECTOR Miles Seppelt, EDA Director, I?resented before the Council. Mr. Seppelt gave an update as to activities of the EDA. One of the items bemg initiated is a retail business roundtable which will also incorporate two programs for retailers. Casey Stotts, in addition to the mayor, volunteered to serve as a Council rep on the roundtable discussions. In addition, the liquor store parking lot is being reconstructed starting this week, as well as construction being conducted on Washington Street. Cornerstone Commons is moving ahead. Industrial Park signage is being initiated and progress is being made on Company X moving into the Industrial Park. 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) DISCUSSION OF HWY 7 DETOUR John Rodeberg, Public Works Director, presented before the Council. Mr. Rodeberg explained that some complaints have been received by residents living on the detour as well as some traffic back-ups that have occurred on Main Street. Some improvements made thus far have been a four-way flashin~ stoplight at Hwy 7 and Hwy 15 as well as adding a traffic controller on Friday afternoons at the Hwy 15/Slxth Avenue stop sign. At this time, the detour will not be relocated. Mr. Rodeberg encouraged residents to find alternative routes and drive carefully. The next stage of construction is scheduled to begin approximately June 15 (closing of Hwy 15/Hwy 7). The detour and traffic flows are constantly monitored and will be altered if deemed necessary. It was noted that Sixth Avenue will be I?roposed for reconstruction after the detour. This road had met the end of its life prior to the detour going mto effect. Discussion was held regarding alternative routes. (b) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO DENVER AVENUE SE IMPROVEMENTS (LETTING NO.3, PROJECT NO. 06-03) - APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Kent Exner, City Engineer, presented before the Council. Mr. Exner explained the Denver Avenue SE improvements as well as delivered a bonding program update. The pre-bid estimated project cost for Denver A venue is $1.1 million. The tota12006 bonding program original estimate for the scheduled projects (Hwy 7, Denver A venue, trail/sidewalk/overlay, NE trunk storm sewer, street reconstruction and pavement rehab) came in at a potential bond amount of$2.8 million. A revised estimate has now been arrived at $3.1 million. Mr. Exner then presented a proposed 2006 bonding program deducting the Denver A venue project, which would then bring the bonding amount to approximately $2.6 million. By dropping the Denver Avenue project, this may allow the City to pay for the Hwy 7 project entirely in 2006. A big part ofthe decision on whether or not to proceed on Denver Avenue lies with Farr Development and their intentions. Farr Development has indicated that they may have a commercial purchaser and hope to move forward with development in the near future. Discussions will be held with Farr Development for more concrete plans. It was recommended that construction be made up to Montreal Street on Denver Avenue, requirIng Farr Development to pay assessments the first five years and Ridgewater College paying assessments the second five years. Discussion was held regarding construction of the trail on South Grade Road as well as other projects proposed in the pavement management system. 4 ~L0 e e e CITY COUNCIL MINUTES - MA Y 9, 2006 (c) CONSIDERATION FOR APPROVAL OF AGREEMENT BETWEEN CITY OF HUTCHINSON AND HUTCHINSON COMMUNITY VIDEO NETWORK Gary Plotz, City Administrator, stated that an agreement has been proposed for work that has been completed and will be completed by Hutchinson Community Video Network. This agreement addresses upgrade of City Council Chamber vIdeo and audio facilities, HCVN cooperation with respect to equipment, continuing cooperation, HCVN capital acquisitions and rent. Three funds cover these items: franchise fund, general fund and future technology fund. Motion by Stotts, second by Peterson, to approve agreement between City of Hutchinson and Hutchinson Community Video Network. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF PURCHASE AGREEMENT BETWEEN MILLER MANUFACTURING AND CITY OF HUTCHINSON Marc Sebora, City Attorney, stated that the hospital has requested that this item be tabled in order to tie up a few loose ends before formal action is taken. Motion by Haugen, second by Stotts, to table this item. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF RESETTING MAY 23, 2006, CITY COUNCIL MEETING DUE TO SPECIAL SCHOOL DISTRICT ELECTION Motion by Peterson, second by Stotts, to approve resetting May 23,2006, City Council meeting to May 22, 2006, at 5:30 p.m. Motion carried unanimously. (f) CLOSED SESSION UNDER MINNESOTA STATUTE IJp.05, SUBD. 3(C) TO CONSIDER PROPERTY ACQUISITION (I 10 4th AVENUE NE, 145 2 AVENUE SE AND 146 MAIN STREET NORTH) Motion by Stotts, second by Haugen, to move into closed session at 8: 15 p.m. Motion carried unanimously. Motion by Peterson, second by Haugen, to reconvene into open session at 8:45 p.m. 10. MISCELLANEOUS (a) COMMUNICATIONS Casey Stotts - Council Member Stotts stated that a property owner has requested a stop sign be put in on Jefferson Street/Jefferson Court. The property owner will be present at the next City Council meeting to discuss his concerns. John Rodeberg - Mr. Rodeberg explained that a mailing will be going out with water bills on Friday regarding mosquito control. He also mentioned that several issues have arisen with sump pumps. Lastly, Mr. Rodeberg mentioned that the Legion requested that a directional sign be placed on Hwy 7 directing attendees of the Legion's Conference. Miles Seppelt - Mr. Seppelt explained that Company X has requested that the assessments be deferred on the lot they have purchased III the Industrial Park until their project is complete. The Council directed that they felt the buyers knew of this policy when the lot was purchased and they have received JOBZ designation. Mayor Cook - Steve Cook mentioned that at the Board of Review hearing last week, the County Assessor informed the Board that commercial property valuations will be increasing next year due to the low volume of sales. Mayor Cook also asked that the location of the flower pots on Main Street be reviewed as they are right in the middle of some parking stalls. 5 ~L0 CITY COUNCIL MINUTES - MA Y 9, 2006 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS e. Motion by Peterson, second by Haugen, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN Motion by Stotts, second by Peterson, to adjourn at 8:46 p.m. Motion carried unanimously. e e 6 l1L~ CITY OF HUTCHINSON COl.-TNT 01<' BUILDINGlPLUMBING/MECHANICAL PERMITS ISSUED AND VALUATION Garage Sin Ie Family Townhouse Unit Window Re lacement - Residential Reside - Residential Reroof - Residential Driveway Utility Shed Deck - Residential Fence Residential Addition/Re air!Remodel Commercial Addition/Rernodel Commercial Re-roof Industrial - New Industrial Addition !Remodel Tern orary Permit Miscellaneous Fire S rinkler Mechanical Plurnbin TOTAL PERMITS ISSUED AND VALUATION No. of Permits 3 5 2 6 4 21 5 5 12 9 7 5 2 1 3 2 4 1 25 14 136 Valuation 51,000 701,000 188,000. 182,000 626,000 55,000 4,000,000 343,000 31,160 152,513 6,329,673.00 5lc.:j\ e MOTOR VEHICLE MONTHLY SUMMARY For the Month of: MARCH 2006 2005 2006 Net Revenue: $ 23284.05 $ 26790.41 Payroll Hours: 649.77 674.75 Net Revenue per hours worked: 35.83 39.70 Profits YTD: 6565.51 8763.62 % Profit Margin YTD: 12.6% 15.7% Comments: Net Revenue per hours worked went up 10.8% Net Revenue up15.1 % Payroll hours up only 3.8% e e 6(~)~ e MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 18, 2006 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:36 p.m. with the following members present: Jim Haugen, Lynn Otteson, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: John Lofdahl and Mike Flaata. Also present: Kent Exner, City Engineer, Marc Sebora, City Attomey, Bonnie Baumetz, Planning Coordinator, and Jessica Evans, EDA Assistant. 2. ELECTION OF OFFICERS Vice Chairman Otteson asked for nominations for the position of Chair. Mr. Haugen nominated Mr. Kirchoff for Chair. Mr. Currimbhoy seconded the motion. No other nominations were made. Motion carried unanimously. Chairman Kirchoff asked for nominations for the position of vice chair. Mr. Hantge nominated Ms. Otteson. Mr. Currimbhoy seconded the motion. No other nominations were made. Motion carried unanimously. e 3. APPROVAL OF MINUTES a) Consideration of Minutes dated March 21, 2006 Ms. Otteson moved to approve the minutes of March 21, 2006 as submitted. Seconded by Mr. Haugen. The minutes were approved unanimously. 4. PUBLIC HEARINGS a) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING CHURCH, 1040 SOUTH GRADE ROAD S.w., TO EXPAND THE PARKING LOT AND ADD AN EXIT ONTO SOUTH GRADE RD Chairman Kirchoff opened the hearing at 5:40 p.m. with the reading of publication #7445 as published in the Hutchinson Leader on April 6, 2006. e Ms. Baumetz explained the staff discussion regarding the property. Staff has discussed the number of accesses from the property and agreed the accesses should be limited to four. The existing access on the northwest comer was to be a right-out in 1999 and the staff would agree it should remain right-out only. The church must post signs at the exit to alert drivers of the right-out exit. There appears to be appropriate lighting SLc05 Minutes Planning Commission - April 18, 2006 Page 2 e existing on the property. Staff would recommend approval of the request with the fOllowing recommendations: 1. The exit in the northwest corner of the lot onto South Grade Road shall be a right-only exit (but full entrance). 2. All parking area must be paved. 3. No more than four accesses will be allowed on the property. Mr. Exner reported that the area is less than 1-acre therefore drainage issues are not being discussed at this time. As long as a property owner does not cause drainage issues for neighboring properties, the city has no requirements until the 1-acre threshold for any given project is exceeded. Steve Eichten, 1100 Keith Street SW, commented on the drainage tile issues that are evident along his property line. Mr. Eichten commented that the culvert is continuously plugged with leaves, grass, and debris. Mr. Eichten clears the culvert with every rain. Mr. Exner said that the drainage tile in that area is city-owned and is of adequate size to handle the water issues. This culvert needs to be lowered and/or maintained. e Dean Bloemke commented that any drainage that comes off the parking lot must cross his property (Outlot B) to reach the drainage tile. A portion of the church parking lot is encroaching upon Outlot A. No written agreement has been made between the property owner and the church. Dan Prochnow, representing Christ the King Church, commented that Outlot B has historically always been wetland and the church parking lot addition has not caused this issue. Chairman Kirchoff asked the various property owners if they would be willing to work with city staff to develop options that would be agreeable to all concerning the drainage issues. Mr. Hantge made a motion to close the hearing. Seconded by Ms. Otteson. The hearing closed at 6:25 p.m. Mr. Hantge made a motion to table the discussion. Seconded by Ms Otteson. The motion carried unanimously. Ms. Baumetz stated that a 60-day waiver will be prepared and sent to Christ the King Church. b) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE CHURCH OF THE LATTER DAY SAINTS, 770 SCHOOL ROAD NW., FOR EXPANSION OF THE CHURCH AND PARKING LOT Chairman Kirchoff opened the hearing at 6:26 p.m. with the reading of publication #7446 as published in the Hutchinson Leader on April 6, 2006. e Ms. Baumetz commented on the staff discussion/recommendations. Staff has discussed drainage on the site and future need for stormwater ~L~ Minutes Planning Commission - April 18, 2006 Page 3 e management on site. With the addition, there is a total of 35,451 sq. ft. of impervious surface. This equates to .82 acres of impervious surface. The new access must be no more than 24-feet wide. For traffic flow, the access must line up with the driving lanes. Lighting must be shielded from the residential properties. Emergency services can access the building from the proposed driveway. Staff would recommend approval of the request with the following recommendations: 1. Trash must be screened by opaque wall or fence. 2. Satellite dish must be screened by fence or plantings. 3. Lighting must be shielded from the residential properties. 4. Future stormwater treatmenVdetention pond location with appropriate infrastructure must be identified on site plan. 5. Construct additional School Road driveway/entrance to City standards. 6. The alarm panel, sprinkler hookup and knox box are to be placed by the front door. e Mr. Haugen made a motion to close the hearing. Seconded by Mr. Hantge. The hearing closed at 6:41 p.m. Mr. Hantge made a motion to recommend approval of the request with staff recommendations #1-6, with the elimination of #4, and to add signage at the access points. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held April 25, 2006 in the Council Chambers at 5:30 p.m. c) CONSIDERATION OF A ONE LOT PRELIMINARY AND FINAL PLAT TO BE KNOWN AS JENSEN ADDITION AND A VACATION OF EASEMENTS Chairman Kirchoff opened the hearing at 6:43 p.m. with the reading of publication #7447 as published in the Hutchinson Leader on April 6, 2006. Ms. Baumetz commented on the preliminary and final plat consideration. Staff has discussed the vacation of easements noting there are utilities on the property and an easement agreement must be given to utilities for access to their equipment. Any future relocation of services will be at the property owner's expense. Staff would recommend approval of the request with the following recommendations: 1. Future relocation of services will be at property owner's expense. 2. An agreement with Hutchinson Utilities must be provided for access to their services. e Mr. Hantge made a motion to close the hearing. Seconded by Mr. Currimbhoy. The hearing closed at 6:48p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations. Seconded by Ms. Otteson. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City 5Ly3 Minutes Planning Commission - April 18, 2006 Page 4 e e e Council consent agenda at their meeting held April 25, 2006 in the Council Chambers at 5:30 p.m. d) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A DETACHED GARAGE OVER 1000 SQ. FT. LOCATED AT 27 - 5TH AVE. NW. Chairman Kirchoff opened the hearing at 6:49 p.m. with the reading of publication #7448 as published in the Hutchinson Leader on April 6, 2006. Ms. Baumetz commented on the staff recommendations/discussion concerning the conditional use permit. Staff recommends approval of the garage noting the existing shed and hoop type storage structure will be removed when the garage is completed. There are several large garages in this area and the proposed garage will fit into the area. The placement of the garage is the only flat area on the lot, which has a slope in the backyard. The lot drains to a catch basin in the southwest comer. The property to the north is Maplewood Academy. The lot to the east shares the driveway, which is part of the 27 - 5th Ave property. Staff would have the following recommendations: 1. A home occupation is not allowed exclusively in accessory building. The garage must not exceed 16' in height. The building may not be pole constructed. The hoop type storage shed must be removed when garage is completed. Drainage must not affect the neighboring properties. 2. 3. 4. 5. Ms. Otteson made a motion to close the hearing. Seconded by Mr. Currimbhoy. The hearing closed at 6:57p.m. Mr. Hantge made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Currimbhoy. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held April 25, 2006 in the Council Chambers at 5:30 p.m. e) CONSIDERATION OF AN AMENDMENT TO SECTION 154.137 OF THE CITY CODE REGARDING OFF-PREMISE SIGNAGE Chairman Kirchoff opened the hearing at 6:59 p.m. with the reading of publication #7450 as published in the Hutchinson Leader on April 6, 2006. Ms. Baumetz discussed the reasoning behind the proposed amendments to the existing sign ordinance. Over the past several months, the Physical Appearance Committee (a committee formed from the Hutchinson Downtown Association) has been reviewing the sign ordinance for the Main Street area. One of the immediate changes to the ordinance would be the off-premise requirement that will be necessary in the Main Street area for future development. Staff would recommend approval of the following changes for this area only. 5L85 Minutes Planning Commission - April 18, 2006 Page 5 e There was a general discussion about changing accommodate one particular business/building. discussion about keeping the city clutter-free. an ordinance to There was also Mr. Currimbhoy made a motion to close the hearing. Seconded by Mr. Hantge. The hearing closed at 7:10 p.m. Ms. Otteson made a motion to not recommend approval of the proposed sign ordinance amendments. Seconded by Mr. Currimbhoy, the motion carried unanimously. This item will be placed on the City Council agenda at their meeting held April 25, 2006 in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS a) CONSIDERATION OF A LOT SPLIT LOCATED IN 1ST ADDITION TO MEADOW LINKS Ms. Baumetz commented that Staff would recommend approval of the request for a lot split noting accessory buildings are not allowed without a principal building on the lot. There is a water line in the 33-foot easement along the south property line of the lot. Staff recommends approval with the following conditions: e 1. If an accessory building were to be placed on Lot B for the golf course, the lot must be platted with The Meadows plat. 2. The pond area on Lot A must not be disturbed. 3. Access to Lot A must align with 12th Ave. NW. 4. There will be no access to Lot B off North High Dr. Ms. Otteson made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Hantge. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held April 25, 2006 in the Council Chambers at 5:30 p.m. 6. OLD BUSINESS a) DISCUSSION REGARDING THE PARKING REQUIREMENTS AND REFERENCING THE PARKING GENERATION MANUAL Ms. Baumetz asked that this be tabled until next month. 7. COMMUNICATION FROM STAFF Ms. Baumetz said that there have been requests from property owners to add bridges over the pond in Fairway Estates. 8. ADJOURNMENT e There being no further business the meeting adjourned at 7:29 p.m. 6L~ e e a, 1/2006 W;'32 PM Final e e A511112006 _1:31PM Final HUTCHINSON AREA HEALTH CARE Statement of Revenues and Expenses Month and Period Ended April 30, 2006 CURRENT MONTH YEAR- TO-DATE YEAR-TO-DATE Over (Under) Budget Over (Under) Budget VARIANCE % ~ Actual Budget Dollars Percent Actual Budget Dollars Percent April 2005 2006 Vs 2005 1 In patient revenue $3,575,965 $3,884,750 ($288,785) ~7.5% $14,465,750 $15,288,345 ($822,595) ~5.4% $14,252,227 1.5% 2 Out patient revenue 4,670,422 5,370,999 (700,577) -13.0% 20,430,057 20,871,551 (441,494) -2.1% 18,445,187 10.8% 3 Resident Revenue 624,430 734,493 (110,063) -15.0% 2,585,587 2,918,581 (351,014) -12.0% 2,511 ,355 2.2% 4 Total patlenUresident revenue $8,870,817 $9,970,242 ($1,099,425) -11.0% $37,461,374 $39,078,477 ($1,615,103) A.1% $35,208,789 6.4%1 Discounts 5 Governmental & Policy Discount 4,330,342 4,808,772 (478,430) -9.9% 18,179,755 18,824,713 (644,958) -3.4% 17,219,898 5,6% 6 Charity Care 6,556 12,500 (5,944) -47.6% 56,792 50,000 8,792 17.6% 3,034 1837.8% 7 Total deduction from revenue $4,336,898 $4,821 ,272 ($484,374) -10.0% $16,236,547 $16,874,713 ($636,166) -3.4% $17,222,932 6.9% 8 Net patient/resident revenue $4,533,919 $5,148,970 ($615,051) -11.9% $19,222,827 $20,201,784 ($978,937) -4.8% $17,985,837 6.9% 9 Other operating revenues 81,560 80,173 1,387 1.7% 373,322 323,225 50,Oil7 15.5% 309,866 20.5% 10 Net operating revenue $4,615,479 $5,229,143 ($613,664) -11.7% $19,596,149 $20,524,989 ($928,840) -4.5% $18,295,703 7.1% Exoensas 11 Salaries $2,124,915 $2,111,928 $12,987 0.6% $8,444,911 $6,351,588 $93,323 1.1% $8,025,764 6.2% 12 Employee Benefits 506,050 544,548 (38,498) -7.1% 2,239,212 2,164,705 74,507 3.4% 1,895,125 18.2% 13 Professional and Medical Fees 570,489 631,992 (61,503) .9.7% 2,241,887 2,533,499 (291,812) -11.5% 2,354,758 -4.8% 14 Utilities, Mtnce Contracts & Repairs 234,918 202,036 32,882 16.3% 917,402 848,091 89,311 8.2% 828,214 10.8% 15 Food, Drugs & Supplies 742,597 749,651 (7,054) .0,9% 2,955,635 2,865,202 90,433 3.2% 2,647,701 11.6% 16 Other expense 156,814 151,184 5,630 3.7% 620,168 604,714 15,454 2.6% 611,335 1.4% 17 Minnesota Care 13,618 74.155 (60,537) -81.6% 205,456 296,620 (91,164) -30.7% 220,582 -6.9% 18 Bad debt 57,119 93,313 (36,194) -38.8% 329,750 373,250 (43,500) -11.7% 335,650 -1.8% 19 Interest 63.363 63,363 0 0.0% 257,450 257,136 314 0.1% 240,111 7.2% 20 Depreciation 246 389 252,776 (8,387) -2.5%\ 989,006 1 ,005,838 (16,632) -1.7% 802,423 23.3% 21 Total expenses $4,716,272 $4,874,946 ($158,874) -3.3% $19,200,677 $19,300,443 ($99,766) -0.5% $17,981,863 6.9% Excess of net operating revenue 22 over (under) operating expenses ($100,793) $354,197 ($454,990) -128.5'% $395,472 $1,224,546 ($829,074) -87.7% $334,040 18.4% Nonooeratina Revenues 23 Investment income $49,594 $21,952 $27,842 125.9% $179,997 $87,809 $92,188 105.0% $36,705 390,4% 24 Other nonoperating revenue (net) 32,366 21,654 10,712 49.5% 87,091 84,214 2,877 3.4% 84,831 2.7% 25 Plaza 15 Income 1 (Loss) (1,015) 23,370 (24,385) -104.3% 24,524 72,304 (47,780) -86.1% (5,345) -558.8% 26 Total nonoperating revenue $80,945 $68,978 $13,989 20.9% $291 ,812 $244,327 $47,285 19.4% $116,191 151.0%. 27 Net Income ($19,848) $421,173 ($441,021) -104.7% $687,084 $1,488,873 ($781,789) -53.2% $450,231 52.6% 28 Patient days 828 975 (147) -15.1% 3,418 3,986 (570) -14.3% 3,865 -11,8% 29 Percent occupancy - budgel beds - Hospital 45.2% 53.3% -8.0% -15.1% 46.7% 54.5% -7.8% -14.3% 52.8% -11.8% 30 Percent occupancy-budgel beds - Nursing Home 95.0% 96.2% -1.2% -1.3% 95.6% 95.5% 0.1% 0.1% 91.9% 4.1% 31 FTE's 476.6 503.7 (27.1) -5.4% 504.6 503.7 0.9 0.2'% 489.8 3.1% 32 Admissions (adjusted) - Hospital only 549 640 (91) -14.2% 2,398 2,586 (188) -7.3% 2,399 0.0% 33 Expenses (net) per admission (adjusted) - Hospital only 7,287 8,505' 782 12.0% 8,730 8,359 372 5.8% 6,341 6.1% 34 Revenue per admission (adjusted) - Hospital only 14,962 14,367 595 4.1% 14,480 13,911 589 4.1% 13,548 6.9% 35 Net Revenue per admission (adjusted) - Hospital only 7,240 7,078 164 2.3% 7,060 8,854 208 3.0% 6,555 7.7% 36 Discounts as a percent of revenues 48.9% 48.4% 0.5% 1.1% 48.7% 48.3% 0.4% 0.8% 48.9% .0.5% 37 FTE's per 100 admissions (adjusted) - Hospilal only 5.25 4.88 0.37 7.7% 5.08 4.83 0.28 5.3% 5,00 1.7% 38 Days In Net Accounts Receivable 57,0 55.0 2.0 3.6% 87.5 -15.6% lJ\ ,-.... ~'l-2> ~\..J' FINSTMNT.xls Pam Larson e ~PRIL200~~~--M- -L--- CITY OF HUTCHINSON FINANCIAL REPORT ----- 2006 ~- 2006:--- 200 2005 lREVENUE REPORT - GENERAL ! ---- ------ . -----------..-.------ APRIL APRIL YEAR TO ADOPTE , I YTD MONTH pATE ACTUAL BUDG '-- : , --~------~--- , I TAXES ---t-~--.-~,-~ ~ ' 1 n_~U1,000.0 iLlCENSES 35,250.10 --- 380.25 ___40.,616.50 I 44,900.0. IPERMITS AND FEES I 95,0.34.31 I 61,236.64 123,279.63 : 287,100.0. I I INTERGOVERNMENTAL REVENUE :_n27,197.4?_ 'un_-1,759.3~ 50,262.0.5 -- 2,631,300.0 e I O.OO%! 0' 4,283.50 m_ __90.46%: o 163,820.37 4294% ~ 0: 2,581,0.37.95 --- -1.91%1 ICHARGES FOR SERVlCE~__ , 373,749.361 u ~,394.~ ~ 375,68~~.2, 1,6oo,815.Q()J ~1)25,125.681_ __ ~~70,{1 FINES&FORFEITS L- n_ _ 14,884.91-- 3,20Z,18L 11,874.44> _ 68,000001 _2.6,125'~tn_u~01 1tNTER~!L_,__-+_ .~U-F-__j:14'~1'11 _ _ ~P!-.1.5 I (9,869.32) 55,0.0000, _~,869.31_1 -17.940/.;1 fRErMBURSEMENT~+__n _u _ J~906.4~) __~,036.41t 70,217.85' 143,422 oor _ 173...204.!E_f 28.85%11 TRANSFERS L 250,830.73 259,112.!Qj 269,455.60 I 1,643,50000 1,374,044.40, 16.40% ,SURCHARGES - SLDG PERMITS-- - 812.26 f---2,590)5 ~ _ _ ~68~1- __ 1 -(2.683.47) \ I TOTAL _ ____ __n8,411.50 451,854.04' 934,209.54 10.,345,0.37001 9,410.,827 46 ______~ ~----- ~----- --- -----~ ---------j __~006 ____~__--.l____ CITY OF HUTCHINSON FINANCI~L REPORT I APRIL , -i 2005 - --- 200~ 2006 2006 2006 APRIL! IEXP~!'ISEREPORT -=-~NERAL__---J-__ ---= APRI~ __ APRIL -- -YEAR TO ~6F'TEDi - BALAN-C:E' -ERCEN,TAG~. t~:~~+~-=+-=- --i~_n- YTD MONTH ATE ACTUAL ~BUDGET, RE~~INI~~n__=:J i 001 .!-:1f.YOR & CID'cOUNqL ~__ ~5,926.26 9,756.84 22,794.11 ; 58,688.00 35,893.89 138.84%1 ~Q.~I:r:v ADMINJ.s~TO~_ _____1,1 83,517.01 21,764.97 . 89,586.79 : 315,678.00 226,091.21 ' -- - .- 28.38%1 ~03 ELECTIONS --.l : 542.50 668.61 3,10.6.85 17,700.00 14,593.1517.55%1 1004 FINANCE DEPARTMENT, 1,1",18,790.3827:074.23 130,941.63 482,974.00 352,032.37 2L11%1 005 MOTOR VEHICLE _______---+__ 60,154.88 15,426.81 62,598.46 214,442.00. I 151,843.54 29.19%,: I 006 ASSESSIN~ I _ 48,0.00.00. I 48,000.0.0 ._ 0..00%1 1000078 -pLELAGNANLING,--f----- i'_",5643,'485081.',~061 14,313.76 I 51,262.5,5 175,0.78.00 t~.", __,123,8,15.45 '",29,'~~,,:Yo:, ~ ~ 9,877.00 I 56,335.~~_ 177,855.QQ ~5.!9.78In __ _ ~1.67Yo, 009 INFORMATION SERVICES I __42,936.73 11,365.09: 47,372.51: 254,317.00 206,944.49\ 18.63%' 110 POLICE DEPARTMENT : 743,813.62 ---196,726.9ilT 820,358-,-~:":":'2,715,45rooi:i ,895,Q98.22__,___ n 30.21 Ok! 115 EMERGENCY MANAGEMENT i 979.58 63.52 I 2,614.36 14,0.0.0.00 11,385.64 + 18.67% I 116 SAFETY COMMITTEE- :--1,177.87 1 1 7,030.00. 17,850:00,' 10,820.00. 1---39.38%1 120 F1REDEPARTMENT . --- i--89,61O.62l-~ '6,...." I . 91,"''''-''T,637''0 -- 335,66176 . '--::2161%' ~~~-~~~~;~:~~t1f~CTI6NS:=-t~~~:~~:~~-- ---~~~~~~:~~i-~ 11H~~~ l--~~~~:~~. - {~-;~~~~:~--~~~:~'W 152 -STREETS &ALLEYS -- m_:_ 227,6-24.~ '1 f5,290.76 334,594.41 I-G88.28e.OO~-B53;69i :59 t-- u28.16%1 160 CI1YHALL BUILDING-----' --45,824.00 I "'10,594.85 43,322.96 i --151,313.00 -- 1C7,990.04l-__._-28.63%i i 201 PARKlRECREATION-ADMI,NI8.,T,-j.', -52.83449l-_21 ,094.23 ;--63,57594, ~189~52e:oo:.--,', 125,950.01 __ - -_.:.., ~3.54_%: [202 RECREATION, ,.. 44,231.33: 2,810..36 J 47,508.6~L 20.1,998.00 L_ .154,489.35 _____~52~ 1203 SENIOB.fl1"iz:EN CE_NTE.R._ ___!9,-B~~~~L .1l,832:?~_~m2~~11.78 I ~1!013.00 I 31,80.1.221_ ,.4l'!l8%j ,204 CIVIC ARENA , 1_111,663.48: 13,270.10,,135,256.221 291,115.00 155,858.78 46.48%' l.1.~PARKDEPARTMENT --.--- 24'7,353.75-J ---57,829.57- -214,996.27! ,785,374:0.0 570,377.73 ,27.3801.: 1206 I3ECREATION BUILDING!..POCjt:-~36,694}3'L_7,46..?..!L_~,C56.83'-- '13~~~100 t -----g7,494.171-- ~., - 27.0.Q,,{~ '207 EVENTS CENTER 66,610.86 i 14,835.97 ' 67,789.48 220.,475.0.0; 152,685.52 f-- 30.75%i 208 EVERGREEN BUILDING, ','~:--~~~52'~,f 1,053.93 4,6'98,.58__ 14,350.CO:F~,9, ,651X~t" =., 32.740101 250 LIBRARY ~_.____~' 69,677.04, 2,809.11 42,389.27...1_, 159,544.CO-f---1~7!154.23 '__26.57~: 1301 CEMETERY ___.__ 31,0.02.94 6,764.78" 28.960.41.:. 133,895.00 I 104,~34.59 _, 2L!l;!0&: 310 DEBT SERVICE _ __ +- 'I I 162,541.00 I 162,541.0.0. C.CO%i 320 AIRPORT L __________---,-23,355.34 ,-9,106.72-,----29,0.71.17 I 102,316.00r---73,244.83T ---28.41%1 []50 UNALIOCATEDGENE_RA1 ~,:,fir,::'193, 135.95.l- 4,209.32 I, , 7'f:67.9:.2Z,_! '_, ~C7,25,0.00, 735,579.7~ _,-, 8,.880;..1 L__~_lIOJ:~L._l____.__. .__,_ ~c69~,Q4~,~.ll.64-,-~~8.3_1.i. 2J~~C_5?,fl7__L!0,~45,g,~7 .00 _Z,595,984:3~C::-. _ ~~?."&. e 5L~ e I 2005E-::_L~--=~.~--' CITY OF HUTCHINSON FINANCIAL REPORT' I AP_RIL_, .__._ i...__~ ,,2005 2006' ~20D61 2006. 2006 _' I !REVENUE REPORT - GENERAL - -~ ACTUAL' -APRIL' YEARTO - ADOPTED BALANCEPERCENTAGEi ~===r=----t ~__n Year to Date MONTH.[)ATEACTUAL ,BUDGET! REMAININGI=_~~i, IhAXES~+-====_ ----..Q,QQ.i. _ _~Q)O -- __~ 3'77!.OOO.0~~771,o:oo:QQ1-_...Q,00%1 ,LICENSES: ' . i 35,250.10 I 38025 40,616.50 I 44,90000._ 4,283.50 90.46% fPERMITS AND FEES -~ 95,034.31, 61,236.64' 123,279.63 I 287,,10Q,()O I 163,820.37 ,"-42.94%1 IINTERGOVERNMENi:ACREVENUE 27,19742 i 7,759.~.50,26~ 2,631,30()()()+ 2,581037.95 d.. 1.91%1 CHARGES FOR SERVICES 373,749.36 I 81,394.231 375,689.32 1,600,815.00 i 1,225,125.68 23.47%1 iFINES & FORFEITS __ _~_~ 14,884.91 i ___ 3,207.1(-:.\1,874.44 68,000.00 i 56,125.56 17.46"&J ~.I3E~TL ____._ _ n_ (14 64,869.32 -17.94%i IREIMBURSEMENTS .___.....____..\4 173,204.15 .~28.85%i I TRANSFERS2fj01 ,37 4,044.~0 1640% i ,SURCHARGES - BLOG PERMITS (2,683.47 0.00%: ~T9J~L._I====r= 778 19,410,82746 =__ 9.03o/~ i~;RIL"06 ... i ~: 2O"~ .20061 .. ........ "'6 -=2006=~;RIJ ~~!"R3ENERA[==~j- =~==~~:r~'~~:U~j- -^="~~~;~I ERCEN~~i f--c;ene@!'G_o~L._i ____. ..' _~,.681J:3.~120,842.1~_~"221.08 f- 1,896,045.00. .1.,388,723.92 l__~.7.~%~ [I:'.ublic.Safety__ _"1'_ ,___I _ ?9.1,551~54l- 244,286.6.:3.1, .9ll?,23?~9..t' 3,423,652.00 :_.:1,436,413.51.' . 28.84''!.: iStrElets & A-"-ey~_ _ _. _ .:__420,098.24L .1.51 ,327.554113,307J() :_~,762,392.00_~_~,279,084.30 T__27.42..r.i IF'!rks & Recreation 1 _ _ ____6.?4" _,2.',1, 9:92L-.'.. 134',7,65.~3..:", ~70"44,, 3, .9l?, J2,190,841.00 1',1,52.0,',3, 9, 7.~ 1., .-. ~,.0.6.()."&1 ;~I~II~neou.s_ _ _.' ~c------- _I 216,491.29.l.. 13,316.04 100,741.44 11,Og 107.00 i _971,365.!)6_1 d. ~~OO/O; :______+_ ~___l!9T~L- ~ 2.698,04V2J_~ 664.~~.31 2,749,0.5~~!. i_10,~..s_.037.()O" 7,S.95,984--=-~:3..L __ ~~7%J i--~ : - -+.1. - ~ - .j. - -~- -1-- - - - ~ ~: - - J' ---- i_ __-=-=----==-1 r'- -- 1 .. - -----.--~.- - '===r--- -- ~ - -. - - '----:- -~l ._ I ;=:.~-=~~~- .] ~--=- ~='i -=-'=i-~~ - '~~~~=-~~~~_'- .--n--f~----=----=t=::~:._...:_- ~-- -~--===-~-==-~;.=--=---~=-=- ===~== .---- ------- ----=::.::.=r~.:- un. u :::--==, L.__~.__..~-...L.._.~_,____.__.~L______ . ~_.._ _ _ '_ J__________~___~_m_._.__._ __ __ __,~ ._.,'____ __._~__.._._.______.____.__.___'_____.. ~ - .-----______1 e e :5/.rlp CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT e 18-May-06 April 30, 2006 Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount US BANK Money Market 1.43% 11/3/2004 11/19/2008 375,000.00 Smith Barney FHLMC med 4.00% 7/30/2004 7/27/2012 298,500.00 step up Smith Barney FHLB C 4.05% 1n/2004 7/30/2009 300,000.00 Smith Barney FHLB C 4.050% 4/28/2005 4/26/2010 750,000.00 Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00 Smith Barney FHLM -C 4.650% 11/21/2001 5/21/2007 300,375.00 Smith Barney FHLM -C 5.500% 3/1/2006 5/21/2011 500,000.00 Wells Investmen' FHLN 5.050% 03/22/06 01/29/07 500,000.00 Wachovia FHLB 5.00% 5/22/2003 5/22/2013 300,000.00 Wachovia FHLB 4.00% 6/12/2003 6/12/2013 300,000.00 e Wachovia FHLB 1.190% 6/26/2003 06/26/13 400,000.00 Wachovia FHLB 3.000% 7/16/2003 7/16/2013 200,000.00 Wachovia FHLB step 3.000% 2/9/2005 2/9/2007 625,000.00 step up Wachovia FHMA 5.000% 04/18/06 04/18/08 300,000.00 Wachovia FHMA 5.000% 03/16/06 09/14/07 200,000.00 step up First Minnesota 2.670% 11/16/04 12/19/06 400,000.00 First Minnesota 4.650% 11/18/05 11/20/06 750,000.00 Home State 4.950% 03/24/06 09/14/06 500,000.00 Home State 4.950% 03/24/06 10/13/06 500,000.00 ---------- $7,768,875.00 e 5c Q;)~ e RESOLUTION NO. 12956 AMENDING 2006 BUILDING PERMIT FEE SCHEDULES WHEREAS, the City Council of the City of Hutchinson, on January 10, 2006 adopted 2006 fee schedules by previously passed ordinances to impose fees services, WHEREAS, for the purpose of separating the fees for detached garages from attached garages NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA That a fee of $17.00 per square foot construction valuation for detached garages by hereby approved. Adopted by the City Council this of May, 2006 e Steven W. Cook, Mayor ATTEST: Gary D. Plotz, City Administrator e 5lb)\ CITY OF HUTCHINSON BUILDING PERMIT FEE SCHEDULE 2006 MAY 2005 STATE SQ. Fr. CONSTRUCTION VALUATION EVALUATED ANNUALLY b BUILDING CODES and STANDARDS DIVISION Dwellings: $77.09/sf. Basements: Unfinished $15.00/sf. Finished $60.00 set fee Fireplace Valuation: Masonry $6,000.00 Porches: 3 Season Porch $50.41/sf. 4 Season Porch $67.96/sf. Garages: Attached $32. 54/sf. Detached $17.00/sf. Gazebo: $18.17/sf. o-Clearance $4,000.00 Screened Porch $32.48/sf CONSTRUCTION VALUE PERMIT FEES $1 - $500 $23.50 .1 - $2,000 $2,001 - $25,000 $25,001 - $50,000 $50,001 - $100,000 $100,001 - $500,000 $500,001 - $1,000,000 $1,000,001 and Up PENALTY FEE e G:\BUlLDINGIFORMSIFEESCHE.doc $23.50 for the first $500 plus $3.05 for each additional $100 or fraction thereof to and including $2,000 $69.25 for the first $2,000 plus $14.00 for each additional $1,000 or fraction thereof to and including $25,000 $391.25 for the first $25,000 plus $10.10 for each additional $1,000 or fraction thereof to and including $50,000 $643.75 for the first $50,000 plus $7.00 for each additional $1,000 or fraction thereof to and including $100,000 $993.75Jor the first $100,000 plus $5.60 for each additional $1,000 or fraction thereof to and including $500,000 $3,233.75 for the first $500,000 plus $4.75 for each additional $1,000 or fraction thereof to and including $1,000,000 $5,608.75 for the first $1,000,000 plus $3.15 for each additional $1,000 or fraction thereof. Double the Permit Fee - per City Administrator's memo of 5-17-88 ,Y1)1 RESOLUTION NO. 12966 CITY OF HUTCHINSON e RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Resurface Tennis Court $19,780 Maintenance Capital (1) McBroom Project Fund Wire Aeration Units $34,990 System upgrade WWTP YES Jeffs Electric Aeration Units $38,000 System upgrade WWTP YES Aeration Industries ~ Money budgeted in Capital Improvements Budget and donation from Tennis Association _lIle following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Unleaded Gasoline $21,045 Use by City, County & HATS Yes Schmeling Oil 8,503 gallons MnDot BioDiesel- 7,500 gal $17,460 Use by City, County & HATS Yes Cenex Hutchinson Co-op (April) MnDot BioDiesel -7,400 gal $17,294 Use by City, County & HATS Yes Cenex Hutchinson Co-op MnDot Date Approved: May 23,2006 Resolution submitted for Council action Kenneth B. Merrill by: Finance Director e Motion Made By: Seconded By: 5C1j~ Ordinance No. 06-0436 Publication No. e AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING FRANCHISE TO HUTCHINSON AREA CHAMBER OF COMMERCE, CVB, TO PERMIT "EVENT SPECIFIC" BANNERS ON CITY OWNED PARK PROPERTY LOCATED AT 50 HASSAN STREET S.E. THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of Mcleod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Hutchinson Area Chamber of Commerce, CVB, hereafter referred to as Grantee, a franchise to place "event specific" banners on City owned park property located in Library Square, 50 Main Street S.E. The franchise agreement is limited to the following four Chamber sponsored events: Music in the Park, Dairy Days, Movie Under the Stars and Arts and Crafts Festival. Section 2. The franchise is granted for a term of 3 year (s) commencing on the date of the acceptance of the franchise. Grantee shall me a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance with renewal availability for 3 additional years. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant offranchise has been filed and approved. In addition, the yearly filing fee will be waived. Furthermore, at the end of the franchise period, the City will allow the Hutchinson Area Chamber of Commerce, CVB, to renew the franchise agreement through a separate process. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee will ensure that the highest quality of banners shall be used. Banners that fall into a state of disrepair, in the sole judgment of the Grantor, will be removed by the Grantor. Grantee shall bear the expense of and reimburse the City for the installation, changing and removal of the banners. Additionally, the Grantor agrees to allow the Grantee to provide banners for the areas depicted on Exhibit A. Section 5. Grantee shall.not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, A1ease, license, mortgage, or pennit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that ~re installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 6. In the event that Hutchinson Area Chamber of Commerce, CVB, should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 7. The City may at the point of expiration of this franchise or for public purposes request that the encroachments be removed from the rights of way at the Grantees expense. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Hutchinson Area Chamber of Commerce. Adopted by the City Council, this 22nd day of Mav, 2006. Mayor Attest: City Administrator Published in the Hutchinson Leader on First Reading: Mav 9.2006 Second Reading: Mav 22. 2006 e -5lbj:) e e 50 102 104 114 116 ~~.cJLOl:iiIS.GEi2([lS 1.4.~witl~^ e 7 3 luOTONAVE WASI-\~ / f-- <Il Z <( ::< 50 " D('~ '(\ 'i'\-€,-<, .~ 1ST AVE C '/.h I- '" ~ <Il '" ~ ,'+ IT I 105 l 100 25 31 .... ~lb~ Ordinance No. 06-0437 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING CROW RNER GOLF CLUB THE RIGHT TO PLACE A DRIVEWAY OVER AND ABOVE CERTAIN PROPERTY LOCATED AT e THE NORTH WATER TOWER, 958 GOLF COURSE RD N.W. THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Crow River Golf Club, hereafter referred to as Grantee, a franchise to place a driveway over and across public property to provide access to future golf course equipment shed. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. e Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event Crow River Golf Club should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Crow River Golf Club. Adopted by the City Council, this 23rd day May, 2006. Mayor Attest: City Administrator Published in the Hutchinson Leader on First Reading: May 9, 2006 Second Reading: May 23, 2006 e S(6)y e e e RESOLUTION NO. 12957 RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY CROW RIVER BUILDERS TO ALLOW CONSTRUCTION OF A POLE TYPE STRUCTURE LOCATED AT 1135 . HWY 7 WEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Crow River Builders, property owner, has applied for a conditional use permit to allow construction of a pole type structure located at 1135 hwy 7 West: That part of the East one-half of the Southwest Quarter of Section 36, Township 117, North of Range 30 West, McLeod County, Minnesota described as follows: Beginning at a point on the centerline of State Highway No. 7 a distance of 468 feet Southwesterly of the East 1me of said Southwest Quarter, as measured along said centerline; thence North parallel with said East line a distance of 570 feet; thence deflect 90 degrees left a distance of 148 feet; thence South parallel with said East line a distance of 625.43 feet to said centerline; thence Northeasterly along said centerline a distance of 158.04 feet to said point of beginning. Subject to easements of record. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anncipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. LEGAL DESCRIPTION: 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the ComprehenSIve Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. Verify condition and capacity of existing storm sewer line. 2. Work with City Forester on landscaping plans. 3. Landscaping may be completed after the Hwy 7 construction is completed. 4. Parking lot must be paved. Adopted by the City Council this 2200 day of May, 2006. A ITEST: Gary D. Plotz City Administrator Steven W. Cook Mayor Jcj\ e Hutchinson City Center MEMORANDUM 111 Hassan Street SE Hutcl1inson, MN 55350-2522 320-587-5lSllFax 320-234-4240 DATE: May 16, 2006 TO: Hutchinson City Council FROM: Hutchinson Planning Connnission SUBJECT: CONSIDERA nON OF CONDmONAL USE PERMIT REQUESTED BY CROW RIVER BUILDERS TO CONSTRUCT A 11,640 SQ. IT. POLE TYPE STRUCTURE ON PROPERTY LOCATED AT 1135 HWY7W Pursuant to Section 154.123 of the City Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. mSTORY The applicant is requesting a conditional use permitto construct a pole type building on property located at 1135 Hwy 7 W. A one-stop shop was held on January 24, 2006. The pole type building construction is permitted through the conditional use permit process. There was discussion at the one-stop shop meeting regarding fees, emergency service access, a tile line across the property, landscaping, etc. (see notes from meeting). eINDINGS OF FACT 1. The required application was submitted and fee were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on May 5, 2006. 3. There were no neighboring property owners present at the public hearing objecting to the request RECOMMENDA nON The Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions: I. Verify condition and capacity of existing storm sewer line. 2. Work with City Forester on landscaping plans. 3. Landscaping may be completed after the Hwy 7 construction is completed. 4. Parking lot must be paved. Respectfully submitted, ,~ . Dean Kirchoff, Chairman Hutchinson Planning Commission e cc: Crow River Builders, 735 Hwy 7 W MNDOT Erik Henningsgard, General Engineering Co., 916 Silver Lake Dr, P.O. Box 340, Portage WI 53901 . PriDted on recycled paper - 5(L) \ r~7_/N/H/DiREcTORS/REpORTH:HPLANNiNG/DipARTMENT~/G_/N/~7I t>P/H/.,q/H/.H/H/6/~7H/.v/,4IWd/N/H/...w/I/.I/.I/D.4IfIo7/I/P/H/..oY/N/.H/.K/r/...../.fl/'/g/.N4F/..9/H/...7.&"/..w/N/....4;7/...w7H/D/P/~.$..'/,~.:.4V/H/I/4/'P'XbY...../#/'/..t.'lJ'/I/&'U/P/AY/.N\'7&r/P/H/..,.,../.6"/..ilWAY/H/......./....rU/.H/..srh: To: Hutchinson Planning Commission (Persons in attendance at Planning Staff Meeting (in bold) : From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Jessica Evans, Jean Ward, Judy Flemming, John. Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy and Bonnie Baumetz Date: May 1 , 2006 - Meeting Date: May 16, 2006 Applicant: Crow River Builders CONDITIONAL USE PERMIT Brief Description The applicant is requesting a conditional use permit to construct a pole type building on property located at 1135 Hwy 7 W. A one-stop shop was held on January 24, 2006. The pole type building construction is permitted through the conditional use permit process. There was discussion at the one-stop shop meeting regarding fees, emergency service access, a tile line across the property, landscaping, etc. (see notes from meeting). GENERAL INFORMATION Existing Zoning: C4 (Fringe Commercial) Property Location: 1135 Hwy 7 West 11135 Hwy 7 W I 5[ c';) \ Conditional Use Permit Crow River Builders Planning Commission- May 1, 2006 Page 2 e Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Parking: e Analysis and Recommendation: 1.8 Acres Vacant Lot C4 and R5 (Manufactured Home ParkL Commercial NA Section 154.123 of the City Code SPECIAL INFORMA nON Hwy 7 West 18 spaces - Determined by warehouse and office space Staff discussed the access issues and the location as approved by MNDOT. The access will be right-in/right-out. There will be median within this section of the highway. There was discussion of a shared access with Applied Kinetics to the east. This would require an access modification approval from MNDOT and the City. There is a storm sewer line on the east side of the property that is not in good condition. Staff would recommend approval of the request with the following recommendations: 1. Verify condition and capacity of existing storm sewer line. 2. Work with City Forester on landscaping plans. 3. Landscaping may be completed after the Hwy 7 construction is completed. Cc: Crow River Builders, 735 Hwy 7 W MNDOT Erik Henningsgard, General Engineering Co., 916 Silver Lake Dr, P.O. Box 340, Portage Wl 53901 e 5(<:-) \ e MEETING NOTES CROW RIVER BUILDERS 1135 Hwy 7 W 1/24/06 Attendees: Jim Popp, Kent Exner, Dave Hunstad, Julie Wi schnack, Lenny Rutledge, John Webster, Dolf Moon, Jason Jackson, Tim Johnson, Marin Moehrele, Dan Hatten, and Bonnie Baumetz Julie W. opened the meeting with introductions and explained the process. She noted there was a predevelopment meeting on this property by Crow River Builders on July 6, 2004. Dave H. stated there is power in the front of the lot. He explained he will need to know the service size. He also explained the cost to the property owner is getting power from the line to the building. John W. explained there is not natural gas in front now but they will get it there by the time it is needed. He stated he needs load size. The property owner is responsible for the time and material cost. He explained he will work with the property owner to set the meter. He stated the gas and electric meters placement must be shown on the plans. e Dan H. questioned the Hwy 7 access. Julie W. explained the Conditional Use Permit is a requirement for the modification ofthe access and the pole type building. Dan H. commented on working with the property to the east on access. Kent E. stated he would get the Hwy 7 plans to the property owner. He stated there is a median in this area. Dan H. explained there must be adequate access for fue service to get around the building. The building will not be sprinkled. Julie W. suggested the property owner contact Applied Kinetics regarding the possibility of a shared driveway. Kent E. stated he will provide the latest Hwy 7 plans. He commented there will be new water and sewer services into the property in 2007. He reported the SAC and WAC charges for a 11,600 sq. ft. building will be $5400 which is collected with the building permit fees. He explained developments with more than one acre of impervious surface win require a stormwater pond. Jason J. stated it will be .99 acre. Kent E. stated they must show the impervious surface area calculations and if there is proof it is under an acre they do not need stormwater ponding. He commented on stormwater credit if a pond is constructed on the property. Julie W. stated there is an 18" tile line across the property and they must provide documentation of the line. The engineer must sign the plans and no NPDS is needed if they are under one acre. She stated MnDOT must be contacted on the access questions. e Jason J. stated there will be an asphalt surface in the front of the building. He asked about the driveway around the building being partially asphalt and partially gravel. Julie W. stated there 5Ce) \ e Predevelopment Dotes Crow River Builders -1135 Hwy 7 W 1/24/06 Page 2 must be a 20' drive for fire apparatus accessibility. The Fire Dept. must have no more than ISO' to the building. Julie W. explained the zoning ordinance requires parking, driveway and access to be paved. Dan H. asked about the plans for truck movement on the property. Martin M. stated trucks will drive around the building. Jason J. asked about the landscaping around the west property line. Julie W. commented on the maintenance ofberming. Jason J. asked if rip rap could be used for erosion control. Julie W. stated that would be a maintenance problem. She reminded them that a landscape plan must be provided. Lenny R. stated a soils report is required for this size building. Martin M. stated the soils are clay and they will check with a post hole digger. Lenny R. explained they may need soil borings. Kent E. stated the water and sewer will be installed in 2007 and they should put fore-thought into placement of the water and sewer when constructing the building. The City will hook them up when they come by the property. The assessment is for 10 years at $SO.OO per front foot for Hwy 7 improvements and drainage improvements at a 6% interest. It will be assessed this Spring and placed on the tax rolls November 15, 2007. The utility will be based on the bid and e will be approximately $12,000 subject to change. DolfM. stated parkland dedication fees will be $1,290 and collected with the building permit. e Lenny R. commented on snow loads and storage above the floor. He explained there must be property separation between the office and warehouse. He stated the plumbing permits are reviewed by the State. Building and mechanical and reviewed by City. Martin M. stated there are 3 drains and one trap in the building. Lenny R. stated the snow load requirement is SO# ground, 3S# roof and 90 m.p.h. wind load. Martin M. stated there will be no mezzanine storage. He explained the loading dock. He stated there will be no racking for lumber. Lenny R. reminded them fire separation would depend on the area rented and they may want to do that right away. Jim P. pointed out the fire hydrant locations in the area. They are to be within 400' of the building. There is one at Bonkers and Hutch Auto. Julie W. commented on the required parking of 18 spaces. The calculation was determine by using warehouse and office sq. ft. She noted the leased space will need a building permit for any remodeling. Jim P. asked about buffer to the West. Martin M. stated there are presently trees on the West line. 5[0 ) e e e Predeveloprnent notes Crow River Builders - 1135 Hwy 7 W 1/24/06 Page 3 Jim P. stated there must be open space between the trees and the building. Julie W. stated the garbage enclosure must be secured and is required to be fenced. The landscape plan rnust be submitted with the Conditional Use Permit application. Jim P. stated the Fire Dept. needs 20' to get fire apparatus through. Bonnie B. commented on the application deadlines for the conditional use permit. She stated the March Planning Commission deadline is February 15,2006. She explained any signage requires a sign permit. She issues the sign permits. Dave H. stated he needs to know service size. Martin M. it will be single phase. He stated they hope to [mish the building in 6 months. Jirn P. explained the need for a Knox box on the building. Julie W. stated they should get MNDOT's reaction to the access and right of entry. 5(01 REcEIVl:D MAY 0 8 2006 QIty of Hutchinson Dept. of P. Z, & a , , , E):ISl!!:!.G~~~~,EIHYUNE,TYP. ....:; _ +-- ...~:? ',~ ; ( ~~",~,') \ Ih,.. . J;l"1O '. ";'" EXISTING . , o TREE. TYP. " .... - - ----j - - _ -... __ '6,c,O\ '-. /' ~/' EXISTING 8U1lDING \, \. :.' t{ " ,; \-.1 \ , ~ EXISTING CURB & GUTTER. w $ E N PROPOSED ACCESS CONTROl TYP. NOTI AU EROSION CONTROl MEASURES SHAll BE IN PLACE PRIOR TO CONSTRUCTION ACnVlnES. ,.~ __..1 ._,..... ........... .. ......_. ...._... .. c...... f...._~. c......., _ ....... ..... ..._ _ _ ~,-~","" '.. "..........,.....".....,..........,.,........-....., .....,......,......"...,...,~......f_.....C_......, THE POND SHALL Be CONSTRUCTED PRIOR TO MASS lAND DISTURBING ACnVITIES. 3. THE OWNER/DEVelOPER SHALL 8E RESPONSII FOR EROS tON CONTRQllNSPECTION & MAINTENANCE IN ACCORDANCE 'MTH THE SWPPP. THE WET OETENlIO~ POND SHAllaE DREDGED AT THE TIME OF SITE STABIUZATlON. 2. GJ r--.. lS,' -- RECEIVED MAY 0 8 2006 ~~' \ I , "~~ :. 0 - EXlsnNG "",,' TREE,TYP, ~__ ~h '"Lo.> ----- w $ E City of Hutchinson Dept. of P. Z. & B _~S!!!:,GPROPERTYUNE...!!P..:-___ ___--.0..-_____ G"'Z~~';:"'::~<"" ,;:\,<:,,<\..~ /.r ~: EXISTlNG~\'Z::::" A 0; BUilDING \! ~ ~, ~ ~ ~ ........'i "EXISTING EOP, TYP. TYP. P~OPOSED SANlIAR SEWER BY OTHERS EXISTING CURB &. GUITER. TYP. PROPOSED INVERT FOR MN DOT SANITARY SEWER tNV,=1031 .63' N 5 City of Hulchlnlon McL.od County, MN ,.~ ....~.., ....,,~. -'-,..,.. ..-~'... ~,~~...... .. <..~.. r.v_~. <.......... .... _~'".. ..~ ___, _ ... ~_.,..._.. ,......'.......,~"'...""....................'"-......., ...........,....._.....,....r......,"9"."............... PROPOSED ACel CONTROl TYP. ANITA TYP. V r:::--. ~ REceIVED MAY 0 8 2006 City of Hutchinson Dept. of P. Z. & B PERTYUNE TYL _ UNDISTURBED AREA ,,' 1 I I,~.. : 0 : )" ,;. ::~~~~i:'"'' - - - W s$N E EXISTING IlUllOlNG \'EXISTlNG EaP,TYP. City or Hufchln.on Mcl.od County, MN \ \ -- \ \. \. EXISTING CURB & GUTTER, TYP. l)l r;::-. (, - t"\""lElsor..,~ 't .... \r i Or: "(r-t' e e e Minnesota Department of Transportation District 8 - Willmar/MarshalllHutchinson 2505 Transportation Road WiIlmar, MN 56201 May 9,2006 REceIVeo MAY 11 2006 ~ of Hutchinson ........ of P. Z. & 8 Hutchinson Planning Staff Attn: Bonnie Baumetz City Center 111 Hassan Street SE Hutchinson, MN 55350 RE: CUP for Crow River Builders - Office & Warehouse Facility Highways 7 & 22 Dear Ms. Baumetz: Office Tel: 320-231-5] 95 800-657-3792 Fax: 320-231-5168 www.mndot.gov Thank you for providing Mn/DOT a copy of the CUP for Crow River Builders - Office & Warehouse Facility. Upon review of the request, Mn/DOT offers the following comments: The subject property is required to use the approved access from Highways 7 and 22, as shown on the Sheet Title 2.0, Site Plan by General Engineering Company dated April 2006. No further access will be approved. MnlDOT has instituted controlled access on Highways 7 & 22 affecting the subject property. All inquiries relating to improvements should be dir~cted to Geri Vick at 320 214 3776. 1. 2. If you have any questions, please contact me at 320-214-3753. Sincerely, fo:c-). W~ Patrick Weidemann 08 Planning Director An equal opportunity employer S(e)\ e e e z g '" ~ ~ s Sl ;Il ji~! 'Ill "'-. ~(I u~ Igf ~jl r U~ H ~h" :>eB m"~ z o !;i ~ ~ ~ o z rill, 'II lill "U P' I~I !I~ Sle) \ e e e Oljf ~n )~ ~~.c I ~~; '1 ~;:!~ gi ~~~ ~ ~ ~ JiI ,:. 'II I'il fI!r ~ llii 5( s) \ e jll ~~~ !'11 C> ",II aM !dl i II) II u' , ~~f ~r Ii II< ~ ~.,~ :IE o~s n 8 s ~~ ilil; ~,,~ ~ Iii a.h :::hl ~W z .. :: Jll f " ij~ "$1 'I.J , ! hlj ~:" LI" ! I z ~! e '".'1 ~ih ~ . ~j] l -I~ 11 " '#J-+--~J-+--'N'-+-#"j .. ,<< I~ ! ~!-u-l I '~l I I :__uJ II ni r (~~ ~ ~~~ I II Hid II nIP !j quI I. ! 'II i 'i -,. I I I' I I,. I I . !!!l I I" ~; <I I ~-,'!I l'~ II ti !ilI11i; i!1 I! . ill ~ ,f I i < 11 ' '. I t II i 'I ~I · I ;~! i ill I ; II il II I . I "; '~ if 'i' ~ I i !i ~i I fi! !I ~~ !I !I Ii e .5(0\ f/j ,~- Bonnie Baumetz From: Christy Christensen [christy.christensen@co.mcleod.mn.us] .J.e~. t: Monday, May 22, 2006 7:40 AM ., Bonnie Baumetz Subject: Council Meeting Tonight for Consent Agenda Hi Bonnie, In case the item for my variance request gets discussed, which I don't think it, I am sending a letter since I will not be able to attend due to road construction work for me. Have to build those County Roads you know. The following is my letter. Thanks Bonnie. Council Members: I apologize for not being able to attend this evening's meeting. I am not able to attend due to my job requires me to work this evening. Regarding my variance request, it is my intention to construct a very attractive garage to bring my vehicles off the street as well as visitor's vehicles. As two previous variance requests along the river nearby have been granted, I would hope the same logic is used in this process. At the planning commission meeting, my westerly neighbor which I share a driveway with, Matt McMillan, attending and supported my efforts in this variance request. To the east of me in the first home, Tim Smith had sent a letter of support. Directly to my east, the owner of a vacant lot, Sandy Radloff has concerns of drainage and setback. The planning commission addressed those concerns as added them as conditions to the variance request. I have every intention of creating a very attractive and functional environment, not only improving the street parking situation, but also adding character and value to the property. I believe the planning commission recognized this, as the request was unanimously approved. '.my hopes the Council will continue with the same logic it has with the two previous variance requests. Thank Sincerely, Christy Christensen 915 Second Ave SW Hutchinson, MN 55350 e 5/22/2006 5(c-)~ e RESOLUTION NO 12958 VARIANCE REQUESTED BY CHRISTIAN CHRISTENSEN TO ALLOW CONSTRUCfION OF A DETACHED GARAGE IN THE FRONT YARD LOCATED AT 915 - 2ND AVE. S.W. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Christian Christensen, property owner, applied for a variance to allow for the construction of a 960 sq. ft. detached garage in the front yard at 915_2nd Ave. S.W. with the following legal description: Legal Description: Lot One (1) of Auditor's Plat of Lot Twenty-seven (27), Lynn Addition, Hutchinson Minnesota. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands. existing and antIcipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. e CONCLUSION The City Council hereby approves the variance based on the hardship of the narrow lot with no vehicle access to the backyard and the irregular rear yard terrain, but approves the variance with the following conditions: 1. Removal or moving of services would be at the owner's expense. 2. Tree removal or replacement will be at owner's expense. 3. The garage must not exceed 16' in height. 4. A home occupation is not allowed exclusively in the accessory building. 5. Roof drainage must be directed away from the neighboring properties. 6. A survey of the property must be provided with the building permit application to address the drainage plan. Adopted by the City Council this 22nd day of May, 2006. ATTEST: e Gary D. Plotz City Administrator Steven W. Cook Mayor 5 CC)d-.- Hutchinson City Center e 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151JFax 320-234-4240 MEMORANDUM DATE: May 16, 2006 TO: Hutchinson City Council FROM: Hutchinson Planning Conmrission SUBJECT: CONSIDERATION OF A REQUEST FOR A VARIANCE BY CHRISTIAN CHRISTENSEN TO ALLOW CONSTRUCTION OF A DETACHED GARAGE IN THE FRONT YARD LOCATEDAT915-2ND AVE S.W. Pursuant to Section 154. 026 of the Hutchinson Municipal Code, the Hutchinson Planning Conmrission is hereby submitting its findings of fact and reconunendation with respect to the aforementioned request for a variance. HISTORY The applicant is requesting a variance to allow construction ofa 960 sq. ft. detached garage in the front yard located at915-2nd Ave. S.W. The garage will be located approximately 100 ft. from the street This lot is 64 ft. wide and approximately 300 ft. deep with 20 ft. in elevation drop to the river in the back yard. There is also no room for a driveway to the rear lot. The driveway is shared with the lot to the west. The applicant states the hardship as the narrow lot with no vehicle access to the backyard and the rear yard terrain is irregular. A variance was granted in 2004, for a front yard garage on Lewis Ave. and in 2000, for a front yard garage at 841 - 2nd Ave. FINDINGS OF FACT e. 2. 3. The required application and fees were submitted. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on May 4, 2006. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDATION The Planning Commission unanimously voted to recommend approval of the variance based on the hardship of the narrow lot with no vehicle access to the backyard and the rear yard terrain is irregular, but approves the variance with the following conditions: I. Removal or moving of services would be at the owner's expense. 2. Tree removal or replacement will be at owner's expense. 3. The garage must not exceed 16' in height. 4. A home occupation is not allowed exclusively in the accessory building. 5. Roof drainage must be directed away from the neighboring properties. 6. A survey of the property must be provided with the building pennit application to address the drainage plan. Respectfully submitted, Dean Kirchoff, Chainnan Hutchinson Planning Conmrission ecc: Clrristian Christensen, 915 - 2nd Ave SW . Printed on Ittycled paper . 5 (<=-))- DIRECTORS REPORT - PLANNING DEPARTMENT .,>x ,/;, L';< -:;;':~,'-~:r-:~ ,.;.;.0 1;.;;:r/.!:~,;."";:..t';'~"':?.";:';:'i"::1o':".~r/.k:.;"'<'';'''",,,,~;<< ';,~"'- ~.;~.~ ;''/.''~'.,;;. ;.~- '." ,,. :-::..., ;;l".,~'~'.::";";:' '..;,,':..:;'%_ :.:;'.'r;:>''',;~~";;-,:,,-,:;:;;,:',);,,, ;'~,; . ;,,'_',':';~';'~'.,~;. .,;~~.:>:~ '.:. ~':-:';" ~/ ..,:";>;~':.~ ,,~:~~:>.;:' >~,., ;-.;-.':~....:; .;,!"'::,'; ;: ,;;;.'~0i'h.I/.:::: ,(. .;.._ .~'.::, ',. '; :". ;'~:' ._;>;, To: Hutchinson Planning Commission (Persons in attendance at Planning Staff Meeting (in bold) : From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Jessica Evans, Jean Ward, Judy Flemming, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, Mark Schnob rich, Marc Sebora, Gary Plotz, Ken Menill, Jim Popp, Dan Hatten, Dick Nagy and Bonnie Baumetz Date: May 1 ,2006 - Meeting Date: May 16, 2006 Applicant: Christian Christensen, property owner VARIANCE Brief Description The applicant is requesting a variance to allow construction of a 960 sq. ft. detached garage in the front yard located at 915 - 2nd Ave. S.W. The garage will be located approximately 100 ft. from the street. This lot is 64 ft. wide and approximately 300 ft. deep with 20 ft. in elevation drop to the river in the back yard. There is also no room for a driveway to the rear lot. The driveway is shared with the lot to the west. The applicant states the hardship as the narrow lot with no vehicle access'to the backyard and the rear yard terrain is irregular. A variance was granted in 2004, for a front yard garage on Lewis Ave. and in 2000, for a front yard garage at 841 - 2nd Ave. GENERAL INFORMA nON Existing Zoning: Property Location: R-l (Single Family Residential) 915 - 2nd Ave. S.W. - .. 915_2nd Ave. SoW 5C ~))... e e e Variance Christian Christensen - 915 - 2nd Ave. S.W. Planning Commission- May 16, 2006 Page 2 Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Parking: Analysis and Recommendation: .46 acres Single Family Residential Rl and R2 (Medium Density Residential) Traditional Residential Neighborhood A variance was granted in 2002 for replacement of a non-confonning shed 2.4' from property line. Section 154. 026 of the City Code SPECIAL INFORMA nON 2nd Avenue S.W. N/A Staff could not come to a consensus on this item. Discussion was held regarding the hardship, or lack of, and being consistent with approvals of at least two requests for garages in front yards in the past. (2004 and 2000) There appears to be no access by vehicle to the rear yard. Ordinance states there must be a minimum of 10' on the side yard to place a garage in the rear yard. There was some discussion of the possibility of attaching a garage to the house. Staff would have the following recommendations should the variance be granted: 1. Removal or moving of services would be at the owner's expense. 2. Tree removal or replacement will be at owner's expense. 3. The garage must not exceed 16' in height. 4. A home occupation is not allowed exclusively in the accessory building. Cc: Christian Christensen, 915 - 2nd Ave S.W. Rob Collett, DNR 5l c)~ 32' !~{ 36" Door 30' Two Windows . . 8' 6" to +- property line ) 8'Door 8' Door e;;\~~n,:,~::,,:'::')':'-"':i:H ", ,," :;",;.~:.. :.~!..: ?,<~:':.!::.:"':-'~f;'. . ", ~;. 2x6 Stud Construction 1 - 36" walk through door 2 windows ~Q ~c 0..-/ ,5l~~ e ", M4i' ~ IS ~Q'~2.. '{J. 'Ofi Ofp ~ '~a8 To: Re: Date: From: City of Hutchinson Planning Commission Variance request at 915-2nd Ave. S.W. May 15, 2006 Sandy Radloff--owner of 849-2nd Ave. S.W. The following concerns need to be addressed as to how they would impact my lot and future structures: 1. Will the appearance and size of the proposed detached garage be appropriate for the limited front yard space? 2. The detached garage must be within the "legal setback" from my property so it does not impact future building on my lot. 3. There must be an appropriate channeling of roof water as this lot is higher than mine. Without proper water drainage from that roof my lot and future buildings would have the potential of being flooded. e I want to be assured that these concerns will be addressed properly, and in writing before this request by the owner of 915-2nd Ave. S.W. is approved. Thank You] e 5Ccy ~ ~ ~ ~-\C~~ V ~~;i Publication No. 7464 _ .4 . (' _ . _ . PUBLISHED IN THE HUTCHINSON . / {A \, '\ 61Y/IfI. LEADER. Thursday, May 4, 2006 11' Notice of Public Hearing ReceIVED tS41~J~\L.svJ ~v;'~w~~~g{; STATE OF MINNESOTA MAY 1 52006 111 Hassan Street, Hutchinson MN 55350 phone (320) 587-5151, ext. 258 or 203 fax (320) 234-4240 ~ Of H~ """'IJ{.OfP.Z&8 Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City Hall on Tuesday, May 16, 2006 at 5:30 p.m. for the purposes of holding a public hearing regarding an application for a variance to reduce parking requirements: The property owner is requesting a variance to allow the constructWn of a detached garage in the front yard located at 915 - rAve. S. Jv. The following is a map that identifies the location of the property: e 1* Indicates property described in the notice I ..----'" ~.----- . ~ 'y~ ../ !l65 " 905 935 925 915 e.9 !WI 831 ll25 * 615 Bl1 7B5 SECOND AVE. sw 1001 ~ ~ (;j Ql ->< 1Il rm ..J f-- f-- 100. ~ 312 2lJ.l Ia 205 99J 9J.I 92B D B!lJ1W-lB<<lBDB;lJ 21' ~ !1! Ul r- ..9:! !2 1Il Cl F ~ 226 235 937 927 917 gj/ EIol9!W1 Em ll25 615 2<0 LEVv1S AVE SW :m l- f<> I- ~! 966 956 s.a 92' 916 912 !03 ocv aJ 62. B;lJ 616 Dl - All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, May 16, 2006. Plans and materials are available at the City offices forreview, by appointment. A complete agenda of the Planning Commission meeting is also available at the City offices. If vou have questions about the proposal. vou mav contact Bonnie Baumetz. Planninl! Coon/ino,o, ot 320-234-4203. . , ~ ~'Mit~ City A mstrator May 1, 2006 Date 3Cy 0~ (""""-. r- ~ e RESOLUTION NO 12960 VARIANCE TO REDUCE LOT DEPTH AND LOT SPLIT REQUESTED BY RONALD JONAS LOCATED AT 175 OAK LN S.E. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Ronald Jonas, property owner, has applied for a variance to reduce lot depth 8 feet and lot split with the following legal description: Legal Description: Westerly Parcel: The West 80.00 feet of Lot 3, Block 1, Betker's Addition, according to the recorded plat thereof. Easterly Parcel: Lot 3, Block 1, Betker's Addition, according to the recorded plat thereoJ,except the West 80.00 feet of said Lot 3. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and antIcipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. The Council has determined that the proposed use is in harmony with the general purpose and intent ofthe Zoning Ordinance and the Comprehensive Plan. e 3. CONCLUSION The City Council hereby approves the variance and lot split based on the hardship the lot was platted before the 120 foot lot depth requirement with the following conditions: 1. Drainage and utility easements must be provided entirely around the lot. 2. The water main must be located and an easement (minimum 20' width on center) provided over the water main. 3. No variance will be granted for lot area in the future. 4. No vacation of easements will be granted in the future. 5. Utility services must be separate to each lot. 6. Utility line locations must be verified and if necessary relocated at applicant's expense. Adopted by the City Council this 22nd day of May, 2006. ATTEST: e Gary D. Plotz City Administrat.or Steven W. Cook Mayor :5.-cJ3 e Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4Z40 MEMORANDUM DATE: May 16, 2006 TO: Hutchinson City Council FROM: Hutchinson Planning Connnission SUBJECT: CONSIDERA nON OF A REQUEST FOR A V ARlANCE TO REDUCE LOT DEPTH 8 FEET AND AND LOT SPilT LOCATED AT 175 OAK LN S.E. Pursuant to Sections 153.05 and 154.057 of the Hutchinson Municipal Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and reconnnendation with respect to the aforementioned request for a variance and lot split. HISTORY The property owner is requesting a variance to allow reduction oflot depth from 120' to 112'. They state the hardship as being the lot was platted in 1988 at 112'. There will also be a lot split requested and the new lot will be 80 ft. x 112 ft. (8960 sq. ft.) The required lot area for a single-family dwelling in this area is 8400 sq. ft. The remaining lot will be approximately 255' x 112'. The house on the remaining lot will be over 20 feet from the property line. The new lot will access off of Sherwood Circle S.E. There is water and sewer available from Sherwood Circle. _INnINGS OF F ACf 1. The required application and fees were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on May 4, 2006. 3. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDATION The Planning Connnission unanimously voted to reconunend approval of the variance and lot spilt based on the hardship the lot was platted before the 120 foot requirement with the following condition: 1. Drainage and utility easements must be provided entirely around the lot. 2. The water main must be located and an easement (minimum 20' width on center) provided over the water main. 3. No variance will be granted for lot area in the future. 4. No vacation of easements will be granted in the future. 5. Utility services must be separate to each lot. 6. Utility line locations must be verified and if necessary relocated at applicant's expense. Respectfully submitted, e cc: Dean Kirchoff, Chainnan Hutchinson Planning Cormnission Ronald Jonas, 175 Oak Lane S.E. David Broll, Dominion Realty, 902 Hwy 15 S. - Printed OD recycled paper - 5(<:)3 (f) <( z o J lJ.J (f) o a::: to z o a::: 0::: o l.L.. ~ a::: :::> (f) l.L.. o lJ.J t- <( ,,/ U l.L.. t- o::: lJ.J U I!,! lii OIl h~ (f ~ ~~ ~ &'1 "l: ~ . . ~'" 1!0 -.... o~ -0 ~. ~: ; u ~ ~ '8 ~ !Ii ~g 6- ~~: ff) li. VJ:" ~ ~ 0:: CI to ~ ~= ~ ~ Fa. a: ~~ ~ ..:: c;( ~ tiC; ~ ~ ~~ c( a: ..i= :i -0 ~ .30. (j) ~ ~ <( 0:: I U (j) --- z o I- o o <( z ; !I 'x - I I '" 1! . .. . ~ C E ~ ~ c 0 ~ E c c 0 ~ ... . . . 0 0 c c . . 0 . 0 0 0 ~ . 0 u1 ., " 3,00.1 N "". ~"all ....J W ~ U ~ \ CL >- f IT1 ~ ~ ~ fb w ~ r0 ;0: ;., i '" (j) - 0:: W ~ I- w m z o I- o o <( I I' \ I}.. II ;1 ~I ji al I I", I~ 1- ~ I N I ~ I ! I I I g ~ ~li !$ " UJ -=1 ....J <; c.n w ., U ~ ':Ii LL 0:: ., UJ <( !Ii ~" 6 --l CL .. "'~ => U ~ C" ~ 01! '" a::: 0:: ~ ;:- g U w <f) o~ I- ~ i:1' (J) Ul co ~ 0:: ~~ 0 fi' 80 <( 0 91'S. ~ g~ UJ 0 ;~ 0:: 3: .s'rr 3,lloON .... <l OO"a11 fi ;O:t:: a::: u W .. .0 i!: ;:~ I (\J e c.n I I 12 Ig I I r \ I : ~ I I I I. I I w ;., ... il "' OJ ~; C\J ~~ cr:: :: l.L ...~: o ill ~E - , ~'" tD I- o -1 LL o I- <( -1 CL ~" I'- ~: . c '" . U 0 W 0_ U) ~~ - , ...., LL . 0 o ~g I- ,_ <( '" o ---.I ~~ :=) CL <'- <( .~ r- ~~ " 0 - c - o ~ c ~ ::) -:;~ <( ;~i - > " - - . . 0 u g- . ~ . - ~ 0 . - - ~ 0 '" ~ ~ . - " - ~ - tD 3NVl >1'10 z o I- o o <( ~ 0:: <( 0.... ~ <( o ~o " . . . ~ 0 c _ , . -" o _ o o ~. ~ o z o .... z " z o ~ ~ ~ ~ ;: ~ => '" ~ ~ ~ R ::1-03 ~ RONALD G. AND ROSELIN L. JONAS - LOT SPIT, LOT 3, BLOCK 1, tit BETKER ADDITION, 175 OAK LANE SE, HUTCHINSON, MN Approximate Dates: April-present Jim Hanson letter requesting lot split Letter form City of Hutchinson granting approval Jim Hanson indicates willingness to sell said Lot Jim Hanson indicates water and sewer hookup are already in the lot. Verbal agreement between Ron Jonas to purchase lot from Jim Hanson Ron and Rosie Jonas have house plans drawn up by UBC Due to personal reasons, Jim Hanson indicates the necessity to sell the entire land and house of 175 Oak Lane Ron and Rosie agree to purchase the entire property of Lot 3, Block 1, "Betker Addition" with the understanding that Lot split was given approval by the City of Hutchinson as per letter of May 4, 1988. Letter given by Jim Hanson to Ron Jonas. Ron and Rosie Jonas have lived at 175 Oak Lane SE March 24, 1988 May 4, 1988 June 1988 June 1988 June 1988 July 1988 Fall 1988 . Nov. 1988 tit April 2006 Ron and Rosie Jonas wish to sell the land included in the Lot Split pending City decision. Ron and Rosie Jonas will also be selling the remainder of 175 Oak Lane Request [mal lot split of previously approved lot split to include variance of 8 feet in dept. Summary: When we purchased the property, with the understanding it was a buildable lot, we were unaware it needed to be recorded. Being we have the City of Hutchinson Approval. We are currently aware that the R-2 district requires a 7500 square foot lot. We are asking for this lot to be 85'XI12' total square feet of 9,520, even with the 8' variance the lot sze is well over the minimum required square footage. This lot was originally intended to be a buildable lot and already has existing water & sewer lines stubbed into it. e 5{~ ~.; : -. ." , "' 1';{' '-~:,/-~ --;:"",'~.~, .,,;.: -./-, '.,~" '/fi:-: .;~J>;:."',;"--;-.'(.:~1-' ~', ~"'" .~. >;';'.<',,'~;' ; ~'; ':_ ;-.-. _r"..::; "';~, ~;".:'~::''' ;"';'.'.,;;: .;., :. ~_. ,.X.'?- ,;, ..;:.... ",";;;""::;;',:;-(.; Z,;',;,. ,. _;.. ;-;..c.,;:,.., .,;"v:;_ ::".'c ."" ::;..:;': ':.--<-' /~''''''''';' ~,;: ,"';:~.-,:~~T_/;'_":';:>;:',,;- "~r.'-:.';'- ~;.;;..-.~ :-:~:.:>' ~~,,-,~"/.,,::;'....._".:. . :'_;-";'" -.;~ .- '.'X~ ,;:....;0'.':.;:. :--;:....-".'-...)~. DIRECTORS REPORT - PLANNING DEPARTMENT ,:.,'.::~ - ;~-';;;''O':::';;;.;,C:''',.: ';~'~,,-;,:- ..:....;.,,;;..0';-:.\. ..;"t;-~_. ,;:,'~;,;_:-;,-~,,-::.\ '.;;;'" .::: '";.;'~--;.;.i'.",,,-,;,,~-;.;,.:.',:>;:',~~,. .;"__.-::;<,.,.~:,;-;-,. .;:.::,.<,-..,[..,;.:'>; :':_'; <~~';J'/":'/.,<,;,~'-,;,,, "'.~...' ",'.;-);~r,;'-"-,,,:"/.:,'::-'''', ~.,;: :'i'-':-0-:';-;;:,"':'; ,'x',";.....:...:.::,;;;,;":':<;~~..-.7"-'.;....;.;;t.,/,-."'.;;",F;;'. :"'" ,; '::-'. .;.., .- ,,,' '.":- .:;:~x..::,. To: Hutchinson Planning Commission (Persons in attendance at Planning Staff Meeting (in bold) : From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Jessica Evans, Jean Ward, Judy Flemming, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, Mark Schnobrich, Marc Sebora, GaryPlotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy and Bonnie Baumetz Date: May 1 , 2006 - Meeting Date: May 16, 2006 Applicant: Ronald Jonas, property owner VARIANCE AND LOT SPLIT Brief Description The property owner is requesting a variance to allow reduction of lot depth from 120' to 112'. They state the hardship as being the lot was platted in 1988 at 112'. There will also be a lot split requested and the new lot will be 80 ft. x 112 ft. (8960 sq. ft.) The required lot area for a single- farnily dwelling in this area is 8400 sq. ft. The rernaining lot will be approximately 255' x 112'. The house on the remaining lot will be over 20 feet from the property line. The new lot will access off of Sherwood Circle S.E. There is water and sewer available from Sherwood Circle. GENERAL INFORMATION Existing Zoning: R-2 ( Medium Density Residential) Property Location: 175 Oak LN S.E. 5(03 e e e Variance and Lot Split Ronald Jonas -175 Oak LN S.E. Planning Commission- May 16, 2006 Page 2 Lot Size: The lot to be split is 80' x 112' Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Parking: Analysis and Recommendation: Single Family Residential R2 (Medium Density Residential) Traditional Residential Neighborhood A lot split was granted by the City Council in April, 1988. In December of 1988, the property owner indicated, in writing, he would not be recording the lot split and wanted the lot to remain as one parcel. At that time, the lot depth requirement was 100' not 120'. Sections 154.057 and 153.05 of the City Code SPECIAL INFORMATION Oak LN S.E. N/A Staff discussed the size of the future lot and would recommend no variances be approved for lot coverage in the future. The buildable area for a primary structure would be 62' x 63'. There is a drainage and utility easement on the south property line. Easements will be required on the remaining three property lines. There was a question as to where the water main is located on the present lot. The water main must be located and an easement over the water main will be required. Separate utility services must be provided. Services are not allowed through the future lot to the existing lot. Water and sewer services are available to the future lot from Sherwood Circle. Staff would recommend approval with the following recommendations: 1. Drainage and utility easements must be provided entirely around the lot. 2. The water main must be located and an easement (minimum 20' width on center) provided over the water main. 3. No variance will be granted for lot area in the future. 4. No vacation of easements will be granted in the future. 5. Utility services must be separate to each lot. 6. Utility line locations must be verified and if necessary relocated at applicant's expense. Cc: Ronald Jonas, 175 Oak Lane S.E. David Brall, Dominion Realty, 902 Hwy 15 S. 5lcj3 RESOLUTION NO. 12961 e RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING CHURCH, 1040 SOUTH GRADE ROAD S.W. TO EXPAND THE PARKING LOT AND ADD AN EXIT ONTO SOUTH GRADE ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Christ the King Church, property owner, has applied for a conditional use permit to allow expansion of the parking lot located at 1040 South Grade Rd. SW 5.73 AC NE 1/4 NW 1/4 LYING E OF S.A.R. #7 SEC.12,TWP. 116, RANGE 30 5.73 ACRES 2. The City Council has considered the recommendation ofthe Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and antIcipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. LEGAL DESCRIPTION: 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the ComprehenSIve Plan, if the conditions, as outlined below are met. CONCLUSION e The City Council hereby approves the conditional use permit with the following conditions: 1. The exit in the northwest comer of the lot onto South Grade Road shall be a right-only exit (but full entrance). 2. All parking area must be paved. 3. No more than four accesses will be allowed on the property. 4. Work with the City Forester in development of the "rain garden". 5. Property owner is to address the encroachment issues in writing. 6. The City will install a tile line to alleviate flooding on the properties to the southeast. Adopted by the City Council this 2200 day of May, 2006. A TIEST: Gary D. Plotz City Administrator Steven W. Cook Mayor e .5c,) 4 Hutchinson City Center e MEMORANDUM 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587.515l1Fax 320-234-4240 DATE: May 16, 2006 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERA nON OF CONDITIONAL USE PERMIT REQUESTED BY CHRIST THE KING CHURCH, 1040 SOUTH GRADE ROAD S.W. TO EXPAND THE PARKING LOT AND ADD AN EXIT ONTO SOUTH GRADE ROAD Pursuant to Section 154.057 of the City Code, the Hutchinson Planning Commission is hereby submitting its fmdings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY The applicant has submitted an application for a Conditional Use Permit to allow the expansion of the church parking lot (25 spaces) to the east of the existing parking lot. An additional exit will be added approximately 40 feet from the existing entrance off South Grade Rd. The church is located in an R2 (Medium Density Residential District) and therefore any changes to the site require a Conditional Use Permit. This item was tabled by the Planning Commission on April 18, 2006, with the direction for the applicant to return with a stormwater plan for the additional impervious area due to this parking lot expansion. There were two neighboring property owners at the public hearing with ~inage concerns. There also appears to be some encroachment issues with the lot to the south. FINDINGS OF FACT I. The required application was submitted and fee were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on April 6, 2006 3. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDA nON The Planning Commission unanimously voted to recommend approval ofthe conditional use permit with the following conditions: _ 1 . The exit in the northwest comer of the lot onto South Grade Road shall be a right-only exit (but full entrance). 2. All parking area must be paved. 3. No more than four accesses will be allowed on the property. 4. Work with the City Forester in development of the "rain garden". 5. Property owner is to address the encroachment issues in writing. 6. The City will install a tile line to alleviate flooding on the properties to the southeast. Respectfully submitted, Dean Kirchoff, Chainnan Hutchinson Planning Commission ec: Christ the King Church, ] 040 SouthGrade Rd. Dan Prochnow, ]26 Franklin St. NW - Printed on recycled paper - 5C e-J L1 JAN ~ SAN_llHO bS1 llH I I S1 llHO SOUTH GRADE 29'-9 1/"- ROAD I '073 ------ ~ - - --- ~I)I I I ------...'071-.::::::-. -~~ ~ 1 i ( *R~N~~--* '* ~ ~ ~ - ~ ,~ - ~I~I I _ --- -'/ /'073_ x I I - -'073 - 1072_ _____ _ ~ '" ~ - ~ -==:;on-====-- ,01'--- -~-+ I 707;]_ / v'""~ C~-: I I '-- I ~ u_~' ,n~ 1 : /Ir: ~,~ I111 ~ 0 p~ ~I I I N~~ ~ ~ 'PARKING LOT EXPANSION PLAN I I ~ I ~I APRIL 30,2006 ~ I ~I o I -I I j CHRIST THE KING LUTHERAN CHURCH HUTCHINSON, MINNESOTA ~ ~~Y e e e DIRECTORS REPORT - PLANNING DEPARTMENT. ",<,:,,';;,;,:';':'i''''1>>;;.cr}j'(;''''/.;.:<':"/''S_'''''.''''~~/.'''';P"/#'/;<'''''''''''~V-~;:.<>'"/""f.~'-;'; To: Hutchinson Planning Commission (persons in attendance at Planning StafTMeeting (in bold) : From: Brad Emans, DoIf Moon, Dave Hunstad, Miles Seppelt, Jessica Evans, Jean Ward, Judy Flemming, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, Mark Schnob rich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy and Bonnie Baumetz Date; May 1 ,2006 - Meeting Date: May 16, 2006 Applicant: Christ the King Church, property owner CONDITIONAL USE PERMIT Brief Description Last month's agenda: The applicant has submitted an application for a Conditional Use Permit to allow the expansion of the church parking lot (14 spaces) to the east of the existing parking lot. An additional exit will be added approximately 40 feet from the existing entrance off South Grade Rd. The church is located in an R2 (Medium Density Residential District) and therefore any changes to the site require a Conditional Use Permit. This item was tabled by the Planning Commission on April 18, 2006, with the direction for the applicant to return with a stormwater plan for the additional impervious area due to this parking lot expansion. There were two neighboring property owners at the public hearing with drainage concerns. There also appears to be some encroachment issues with the lot to the south. GENERAL INFORMATION Existing Zoning: R2 (Medium Density Residential) Property Location: 1040 South Grade Rd. S.W. Lot Size: 5.2 Acres Existing Land Use: Church Adjacent Land Use And Zoning: Rl (Single Family Residential), R2 (Medium Density Residential) and R3 (Medium to High Density Residential) Comprehensive Land Use Plan: Public Zoning History: The church was constructed in the early 1980's. A preschool was added in 1990. In November, 1999, a conditional use permit was granted to expand the church building (18,590 sq. ft.) and parking lot. Applicable Regulations: Section 154.057 of the City Code S~y e Conditional Use Permit Christ the King Church - 1040 South Grade Rd Planning Commission- May 1,2006 Page 2 SPECIAL INFORMATION Transportation: South Grade Rd Parking: The parking proposed is additional parking. There was parking added in 1999 with the addition to the building. Analysis and Recommendation: Potential drainage problems from the additional hard surfacing were the primary discussion item at the April meeting. Following discussions with City staff, a "rain garden" has been added to the plan east of the additional parking spaces to help resolve some of the drainage problems. Staff discussed the catch basin issue to the southeast of the property. After investigating the problem, the catch basin cannot be lower as originally thought, but staff will be reviewing other options that may improve the drainage at this inlet. Staff would recommend approval of the request with the following recommendations: 1. The exit in the northwest comer of the lot onto South Grade Road shall be a right-on1y exit (but full entrance). All parking area must be paved. No more than four accesses will be allowed on the property. Work with the City Forester in development of the "rain garden". 2. 3. e 4. Cc: Christ the King Church, 1040 South Grade Rd Dan Prochnow, 126 Franklin St. NW e sL~~ e AMENDMENT TO LEASE THIS AMENDMENT TO LEASE is made as of the 6th day of April, 2006, by and between the City of Hutchinson, a Minnesota municipal corporation, through Hutchinson Area Health Care, a division of the City of Hutchinson (Landlord), and Family Rexall Drug, Inc., a Minnesota corporation (Tenant). RECITALS: 1. Landlord and Tenant entered into a Lease on or about June 1, 1991 governing certain real estate described therein; 2. Pursuant to the terms of the Lease, Tenant has exercised an option to extend the lease for an additional e (5) year period commencing on June 1, 1996 and the parties have entered into an agreement regarding the rent to be paid during the e extension period; 3. Pursuant to the terms of the Lease, Tenant has exercised an option to extend the lease for an additional five (5) year period commencing on June 1,2001 and the parties have entered into an agreement regarding the rent to be paid during the extension period; NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties do stipulate and agree as follows: 1. TERM: The term of the Lease by and between the parties shall commence on June I, 2006 and shall terminate on May 31, 2008, unless earlier terminated as provided in the underlying Lease by and between the parties, or as otherwise , agreed to, in writing, by and between the parties. e -1- see!) e 2. RENT: Tenant shall pay to Landlord rent, taxes, assessments and other charges and impositions as set forth in the underlying Lease. 3. EXTENSION OPTION: Tenant shall have one option to extend the term of the Lease for another consecutive two (2) year period, provided that no event of default has occurred and is continuing at the time of the exercise of the option or at any time thereafter until the commencement of the extended term. Tenant shall exercise such option, if at all, by giving written notice of exercise to Landlord not later than January 2008. Such extension shall be on the same terms and conditions as are contained in the Lease, except that the annual net rent during the two (2) years following April 30, 2008, shall be increased on an annual basis, based on the annual increase in the Consumer Price Index (CPI). Landlord shall have the right, during the option period, to terminate the lease by giving six (6) months notice to Tenant provided, however, that said notice cannot be delivered any earlier than April 30, 2008. 4. RIGHT OF FIRST REFUSAL: Landlord grants to Tenant during the term of this Lease and the option period specified above, the right to first refusal to operate any free standing pharmacy facility located at either the Burns Manor Municipal Nursing Home campus or the Hutchinson Community Hospital campus. Tenant grants to Landlord the right of first refusal in the event Tenant receives or solicits a bona fide offer to sell the pharmacy business or to otherwise terminate operations at the property covered by the underlying Lease or this Amendment to the underlying Lease. e e -2- ,:{~ e 5. SURVIVAL: All other terms and conditions of the Lease entered into by and between the parties dated May 1, 2001, shall continue in full force and effect as if set out herein and said Lease is incorporated by reference as if set out herein. IN WITNESS WHEREOF the parties hereto have caused these presents to be made of the day and year first above written LANDLORD: CITY OF HUTCHINSON TENANT: FAMILY REXALL DRUG, INC. By: Steve Cook, Mayor By: Gary Plotz, City Administrator By: , 3(;,1, L / L h<V1e-lr~5 Secretary e e -3- 5{~ e e e '-.. III H"san Strcel Southeast . HlllclIinlon. MN S53S0 (320) S81-31SllFax: (nO) 234-4240 City of Hutchln80D APPUCA nON FOR PEDDLERS. SOLICITORS, AND TRANSIENT MERCHANTS Appl~ 'rype{o lJ Solicitor lJ Transient Merchant Q-1>eddJer lJParade Peddler t# S/J lot, $100.00 ~ ~- $2::5,00 Date of Application Dllte(s} of Sale Name: \<...... r ~ ~ oo\..... 0 ~ Height: 5 -liJ Weight: ''?d 0 ' Eye Color. G-!? tV Driver's LlcenseNumbcr.' B.. 6 ()o<./ft 1666 6'J{ State: _-11 ~ Permanent Ad<ress: :J () ']? 2.. //0<; J..~./' T /? L. /n/V ~ 64 71f -s;;;~ Zip ?.. /8 $-'10/ /I 5 t.../ .s Tc;f/~J City Permanent Telephone: Temporary Address: - ..-- ...-- Zip City SiaN Temporary Telephone Access: Hive you been convicted of any crime. misdemeanor, or'Yiolation ofany municipal ordinance, other than traffic viollltions? l3'Yes CJ"'n (I ; , ]fyes, state the nature of offense and punishment or penalty assessed therefore: f) vI P~I' cJ F/~-e.... t . d 8810L.S20U; ~OISI^Ia ~oa ~Ia W~OO:ot 9002 [1I}r.'W1:IIIIII:.:n..... II'''B~..- ~kilr..":-=:IIIIt'___~ (,1 l';eW J~ e e e Cltyof~ App/lctJllonfor Peddlors, SoIicJ/ors. rmd TranJlenI Mtfc/umu P"fJd<>f4 JO Localion Name W a.. ':l ~ ''''''i -l,J (\\\ A. "....u' r~" \ Loea/ion Addre$$ W\.f-" State 56 30 \ z' \)r:u(1 ~ Ci Buslmss llli\li'ni/i'tioo . .', . . . . De~ribc relationship between..applicant and employer: ~S-lV\l'~5 Ac6~:c..,~S DescriQe nature of business and describe item(s) offered: \) '...~~~ '3.~ \~ '\ .. - \<..\...,..\.] ~ v-r-IL )-;" r..J- ~forlJ~ Describe method of delivery: . Describe source of supply: (.;,~ ~K').p~ ~M.o Supp/i" N. DO~ l.J. S \- (;r:> r~ SIIppII" IIddrur sao -~1.~ \ Ja-1.. i ~A~b) S~~%L City SI~ Zip . Suppler Ph_ Num/nr S~pplier Name Si<l16 Zip Supplier Add...... C'O' . Supph, P/r_ Munbo, Supp/ur N_ 7in cliV s"* S~DDIjp- AddrUJ ~ ~r~'. Provide IWc (2) property owners (preferably in Mcleod County) for character references: -roDU )...'-1 '-~ Prope,ry Ow",r Name -.lOSS ~..H\l~Y\~ Q\~ \N Prt!pl'ly 0.."" Addrur ~(C. -0 \-\c;. ~ ..J~ _,. Property "" Name ~-6JL1-NIt Prope,ty 0.."., Ph_ Numb" \.v:~~ Q....~ (1IvJ S63'ts') . CIIy S,." Zip ~~-~k~'Y"3 Property Owne, ~ Number P r o..ner Address '(\A",\.u "- C/ 2'd E:810L5202E: ~OISI^la ~oa ~18 W~OO:Ot 9002 Lt "'ew ~::i_ !1'IllIIr.:ttml:~I"'.. "".12_ --- "---~ e e e CllyqfH",chhuon ApplicofkJilfor P.tidkJrs, SoIie/fIJl'J. and Tran.ienl M.rchanlJ PDid 0/4 Reff~e-1ti '. '~ii' Lisllast (Up to three (3)) previous citypes) where you carried on same IICliVity:; ~ . L~ d. L/ ~..(;d /!]/Z/ 4 '--7 to ttlz.7 City f . SU1e Date(5) of Activity ',! r' ~.~::,~_ ;';2-- 41~ if kt...)':,~.r!,l_/' ~ r f=j-~ /11/1/' 4/z-1 to Y/2.- L City Slale DtlC(sJ of Activity ~, .' CbQcldin The following items need to be completed and/or attached in order for the applicatiorl"te be processed: Applicatlonllnvestigation fee paid in full (check or money order): lityes I:J no leted in full and sl ed: Q no 1 hereby certify 1 have completely filled out the eI1tire above application and that the application is true, correct, and tecume. I fully underSUllld dial any person who violates any provision oflhe Peddlers. Solicitors, and Transient Merchants Ordinance No. 673 is guilty ofa misdemeanor and upon conviction thereof shall be punished by 8 fine not exceeding $1,000.00 or by Im_,:~~ .~ "_~~ oc b,~. ,I~.. .~"".~, ~'.1J:f v Applicant's Signature Dal. InI~lOse<i1iiV .... .. , :.... "c". .... ". . . Police Q approved (J denied Notes: City Council 0 approved [J denied Notes: ~..ApptI",i,"""', S*:hor, T......Ox " E'd E8101.SGOGE NOISI^IO ~OO ~I8 W~OO:Ot SOOG 5~~~W ~t~ lII(n......C....I=-IIaI.. r_~~ ~~JIlIrA:J~ e To: Hutchinson City Council From: Marilyn Hed Subject: Drivers License Lease Agreement I would like to continue having the Drivers License Exam Station across the lobby from our office because we have a direct benefit. 1. We do not have our citizens running to get their needed drivers license requirements. 2. We hear their story one time and if needed both examiners paperwork plus documentation will be sent together. 3. Dealers' questions can also be handled. History of Lease Agreement 7 hours 9-4 Thursday Only e 2002 3 years $1040 Annually 200S 1 year extension $1560 Annually 20065 years $1600 Annually (Glencoe is $1040 for 2006 New Lease + New Space) e jC-V e STATE OF MINNESOTA LEASE LEASE NO. PS0098 THIS LEASE AGREEMENT is made by and between the City of Hutchinson, 111 Hassan Street S.E., Hutchinson MN 55350, hereinafter referred to as LESSOR, and the STATE OF MINNESOTA, Department of Administration, hereinafter referred to as LESSEE, acting for the benefit of the Department of Public Safety. WHEREAS, the Commissioner of Administration is empowered by Minn. Stat. ~16B.24, subd. 6, to lease non-state owned property; WITNESSETH: LESSOR and LESSEE, in consideration of the rents, covenants and considerations hereinafter specified, do hereby agree each with the other as follows: e 1. LEASED PREMISES LESSOR grants and LESSEE accepts a lease of the following described Leased Premises located in the City of Hutchinson, County of McLeod, Minnesota 55350 , to wit: approximately One Thousand One Hundred (1,100) usable square feet of office space in the Council Chambers of the City Center in the building located at 111 Haasan Street S.E., 2. USE LESSEE shall use and occupy the Leased Premises only as driver exam station and for such related activities. 3. LEASE TERM 3.1 The term of this Lease Agreement is five (5) year(s), commencing on Julv 1, 2006 and continuing through June 30, 2011, between the hours of 9:00 a.m. and 4:00 p.m. on Thursdav of each week. 3.2 LESSOR and LESSEE hereby agree that a change in the hours or day(s) of use may be made by mutual agreement in writing between the parties, so long as there is no increase in usage. e 5C-5 2 _. RENT 4.1 As rent for the Leased Premises and in consideration for all covenants, representations and conditions of this Lease Agreement, LESSEE agrees to pay to LESSOR a rental rate not to exceed Sixteen Hundred and no/1 00 dollars ($1.600.00) per year due and payable quarterly at a rate of Four Hundred and no/100 dollars ($400.00). 4.2 LESSOR represents and warrants that it is solely entitled to all of the rents payable under the terms of this Lease Agreement and that LESSEE shall have the quiet enjoyment of the Leased Premises during the full term of this Lease Agreement and any extension or renewal thereof. 5. OPTION TO RENEW 5.1 LESSOR further grants and LESSEE accepts the right to one option to renew this Lease Agreement for a period of two (2) vears at the same terms, conditions, and rental rate as this Lease Agreement. 5.2 To exercise the above noted option, LESSEE must indicate in writing its intent to exercise said option thirty (30) days prior to the expiration date of this Lease Agreement. e. TERMINATION 6.1 In the event that the Minnesota State Legislature does not appropriate to the Minnesota Department of Public Safety, funds necessary for the continuation of this Lease Agreement, or in the event that Federal Funds necessary for the continuation of this Lease Agreement are withheld for any reason, this Lease Agreement may be terminated by LESSEE upon giving thirty (30) days written notice. 6.2 Pursuant to Minn. Stat. ~16B.24, subd. 6, this Lease Agreement is subject to cancellation upon thirty (30) days written notice by LESSEE for any reason except lease of other non-state-owned land or premises for the same use. 6.3 Notwithstanding Clauses 6.1 and 6.2 above, this Lease Agreement may be terminated by LESSEE or LESSOR for any reason at any time upon giving 30 days prior written notice to the other. 7. DUTIES OF LESSOR 7.1 LESSOR shall furnish and provide, at its expense, the following: e a. heat. liqhts, electricity, water, b. toilet facilities, ianitorial service. trash removal. snow removal from sidewalks, 5(f) e e e c. small lockable storaqe area for equipment and supplies, and d. set UP tables and chairs for Lessee's use. 7.2 Handicapped Accessibility LESSOR agrees to provide and maintain the Leased Premises and the building of which the Leased Premises are a part with accessibility and facilities meeting code requirements for handicapped persons, pursuant to all applicable laws, rules, ordinances and regulations as issued by any federal, state or local political subdivisions having jurisdiction and authority in connection with said property. 7.3 Manaqement LESSOR agrees that in exercising its management responsibilities of the property which the Leased Premises are a part, including the maintenance, repair, alterations and construction relating thereto, it shall comply with all applicable laws, statutes, rules, ordinances and regulations, including but not limited to building code, disabilities access, zoning, air quality, pollution control, recyclable materials and prevailing wage requirements, as issued by any federal, state or local political subdivisions having jurisdiction and authority in connection with said property. 8. DUTIES OF LESSEE 8.1 LESSEE covenants that at the termination of this Lease Agreement by lapse of time or otherwise, it shall remove its personal property and vacate and surrender possession of the Leased Premises to LESSOR in as good condition as when LESSEE took possession, ordinary wear and damage by the elements excepted. Alterations or fixtures attached to the Leased Premises shall remain a part thereof and shall not be removed unless LESSOR elects to permit removal. 8.2 Smokinq Pursuant to Minn. Stat. 168.24, Subd. 9, LESSOR and LESSEE shall not permit smoking in the Leased Premises. 8.3 Enerqy Conservation LESSEE agrees to observe reasonable precautions to prevent waste of heat, electricity, water, air conditioning, any other utility or any service, whether such is fumished by LESSOR or obtained and paid for by LESSEE. 9. INSURANCE: LIABILITY 9.1 Property Damage. It shall be the duty of LESSOR and LESSEE to maintain insurance or self-insurance on their own property, both real and personal. Notwithstanding anything apparently to the contrary in this Lease Agreement, LESSOR and LESSEE hereby release one another and their respective partners, officers, employees and property manager from any and all liability or responsibility to the other or anyone claiming through or under them by way of subrogation or otherwise for loss or damage, even if such loss or damage shall have been caused by the fault or negligence of the other party, or anyone for whom such party may be responsible. 3 5(~ 4 e 9.2 Liability. LESSOR and LESSEE agree that each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. LESSEE'S liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Section 3.736, and other applicable law 10. DESTRUCTION If the Leased Premises shall be destroyed or damaged by fire, tornado, flood, civil disorder or any cause whatsoever, so that the Leased Premises become untenantable, the rent shall be abated from the time of such damage and LESSEE shall have the option of terminating this Lease Agreement immediately or allowing LESSOR such amount of time as LESSEE deems reasonable to restore the damaged Leased Premises to a tenantable condition. 11. MAINTENANCE AND REPAIRS 11.1 It shall be the duty of LESSOR to maintain at its own expense, in working condition, all appurtenances within the scope of this Lease Agreement, including the maintenance of proper plumbing, wiring, heating (and, where applicable, cooling) devices and ductwork. e 11.2 LESSOR shall, at its own expense, make such necessary repairs so as to continue to provide all such service appurtenances as are required by this Lease Agreement, provided, however, that LESSOR shall not be responsible for repairs upon implements or articles which are the personal property of LESSEE, nor shall LESSOR bear the expense of repairs to the Leased Premises necessitated by damagecaused by LESSEE beyond normal wear and tear. 12. AUDIT Pursuant to Minn. Stat., 16C.05, Subd. 5, the books, records, documents and accounting procedures and practices of LESSOR relevant to this Lease Agreement shall be subject to examination by the State and/or Legislative Auditor, as appropriate, for a minimum of six (6) years. 13. DEFAULT BY LESSOR If LESSOR shall default in the performance ohnyof the terrns-or- provisions of this Lease Agreement, LESSEE shall promptly so notify LESSOR in writing. If LESSOR shall fail to cure such default within thirty (30) days after receipt of such notice, or if the default is of such character as to require more than thirty (30) days to cure, and LESSOR shall fail to commence to do so within thirty (30) days after receipt of such notice and thereafter diligently proceed to cure such default, then in either event, LESSEE, at its sole option, may terminate this Lease upon thirty (30) days written notice or may cure such default. In the event LESSEE cures the default, LESSOR shall pay all reasonable and actual expenses paid by LESSEE to cure said default, including attorneys fees, within "ten (10) days of receipt of invoices therefore are rendered, or LESSEE shall have a specific right to set-off any such amounts due from LESSOR against any rent payments or other amounts due under this Lease Agreement. In the event LESSEE elects to terminate this Lease Agreement, said termination shall not limit LESSEE'S rights to damages caused by the breach and failure to e 5lfj e cure. This provision in no way limits LESSEE'S other remedies for breach under common law or this Lease Agreement. IN WITNESS WHEREOF, the parties have set their hands on the date(s) indicated below intending to be bound thereby. LESSOR: City of Hutchinson Lessor certifies that the appropriate person(s) have executed the Lease Agreement on behalf of Lessor as required by applicable articles, bylews, resolutions, or ordinences. Title LESSEE: STATE OF MINNESOTA DEPARTMENT OF ADMINISTRATION COMMISSIONER Delegated to By Date By By Title Title Date _ate PROVED: STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY By Title Date STATE ENCUMBRANCE VERIFICATION Individual signing certifies that funds have been encumbered as required by Minn. Stat. ~ 16A.15. and 16C.05 By Date CFMS Contract No. A36637 e 5 5{f) e e e RESOLUTION NO. 12965 RESOLUTION ADOPTING REVISED ASSESSMENT ASSESSMENT ROLL NO. 5073 LETTING NO. 7/PROJECT NO. 05-07 & 05-09 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of 05-07: Michigan Avenue from TH 7 to 5th Avenue SE - street resurfacing by construction of milling, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and 05-09 2nd Avenue SW from Lake Street to Dale Street - street resurfacing by construction of reclaiming production, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and WHEREAS, the assessment on Lot 11, Block 1, First Addition to Hutchinson Industrial District, Acct #15, City PIO #05-116-29-06-0060, County PID# 23.259.0110 shall be reduced to $0.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, - and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of five (5) years, the first of the installments to be payable on or before the first Monday in January, 2005, and shall bear interest at the rate of 4.51 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2005 until the 31st day of December 2005. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole ofthe assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2005; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of May, 2006. Mayor City Administrator 5~ ~ ~ I- Z N W ;;I; 8 8 0 8 ~ ~ ~ ~ ~ '" ~ 0 '" ,,; ,.: :Ii :Ii N :!i d d d ,,; ...J '" .. '" .... .... .... ., .... '" 0 0 ~ N " ., " ..... ~ w ~ .; ..; :;i ..; N N of of ~ :g .. .. .. .. .. .. .. .. .. u.. 0 u.. ~ ~ j:: 1< m III w 0 :lJ '" 0 '" '" ., :g o 13 I- 0 0 g :ci ~ w 0 0 0 W N N ~ ~ I- ~ . 0:: N ., S I I- ;j; ~ p !il ~ CD iD Ci Ci i:i ~ N 0 0 "" td w <I; 8 8 8 8 !i !i C! z z W :II on .. .. ii: ii: i:i w ~ ~ " :;: :;: N ~ 0 <0 <0 :8 .... I1i I- l!2 '" M .... .... .... c( W l1. .... '" 0 0 N '" ., '" ....- .... W I- 8 ., 13 ;( ri Zl g M- N- N N N ;;; ... :I: :I: l1. ., ., ., ., .. .. c 8 I1i :c( ?- m z p N c( 0:: ... ~ '" on on 0 8 ~ 0 0 ill I ., u. g .,; .... .... g ~ ~ l!! w N N N N ~ U .. M W Z '" ::; u .. I ;:: z Z :::l 0 l!! Cl u '" z c5 :::l ;:: "- Z ~ Ql ::; ;( ...J 0 U w - :e z .. u. - .. .... 0 '" z Z M ;!: '" ~ g zf ~ i.': '" '" z f 0 on :b N a w Ul i:! w ~ in '" > 0 jj!lD 0: l- I- l- I- l- I- I- ;;; I- ~ ~....: '-' ,;, ,;, ~ .. !;i .... .. '-' '-' '-' '-' '-' '-' '-' a '-' 5: :i: Cl .... Ul &l 0 0 ~ ~ ii' ii' ~ ~ ii' '" ii' z z ::> _ w co l- I- I- '" I- ci Z ~ '" M a a '" '" '" '" '" '" '" '" 0 (3 c5 m~ >- ;:: ;:: is is is is is is is '" is z 0 .. Ql ...J '-' '-' ...J - ...J ;J. ...J ;g ;;' ...J Z ;g ..J u. u. Z ...J ~ Z w w 5 '" 5 .. 5 a ..J z '" 0 (3 1:i '" '" go '-' go ii' ~ go ~ 0: '" 0: 0 I- :::l Z .. ~ S! .: S! a l- I- W ~ I- 0:: 0 Ul u. w .. I- '" ...J '" W '" W '" W '" W '" '" '" '" w 0 '" '" 0;: w 0;: ::> '" ::> '" ::> '" ::> '" ::> '" ::> w ::> I- ::> W '" a '" '" .... '" ;:: :::l l- f--- ...J a f--- a I- a I- a I- a I- a N a '" a Z ..., .... U ., '" ;;; :s l- I- :s w .: ;!: w ;!: '" N ;!: '" N ;!: '" N ;!: '" N ;!: I- ;!: .: ;!: 0 '" ::> '" '" '" '" z w 0:: w :::l ., z x z a '" z >- z z '" z ~ '" z ~ '" z ~ '" z ~ '-' z c; '" z :Iii w ~ :::l c; w "- n. ~ is a ~ ...J a c; '-' a '-' a '-' a '-' a a a '-' a <Il l1. '" 0 - '" c; ... '" '" in '" e '" e '" '-" a '" '-" a '" ...J '" " a '" ;:: .... IS) " 0: e 0: ...J Z X Z " ...J Z " ...J Z " ...J Z " ...J Z '" Z '-' ...J Z <Il IS) Z Z '-' .... e " u a a '" " 0 w " U '" " u '" " '-' '" " '-' '" " " ;[ " :i! '" " w 0 0 ~ :i! a I- u .. !:: z -- z :i! uS :i! ,.: :i! ,,; :i! ai '-' .: <Il > ...J is :i! N '-' N N U '-' U '-' '-' :i! '-' on '-' <Il Z III U i= :is 5 M a 0 I- 5 g l- I- '" l- I- '" l- I- on I- 5 on I- 5 I- 5 ;!; l- I- W u. ::> ~ ., ::> il: a a ::> N a ::> ~ a ::> ~ a ~ a '" a a ::> c( Cl IS) 0 iii a .. M .. ...J I '" ...J I M ...J I ...J I ...J I ...J I N ...J I ...J I C Z ~ z ui - 1- w f: <Il 0 ~ ;;: W I ;:: ..J U W .... :::l ., 0:: ... '" :::l 0 .... 0 .... IS) z " z ... 0 :i 13 w ~ j!: u E w ~ a a ~ :e > " 0: ~ "- III III o ~ (!j " '" 0 a a ~ '" w r:i ~ " '" '" N '-' U. '" W .. w z z ~ ~ 0 I- ~ ~ ~ .... i= ~ n. 0 a :is a '" :is '" '" '" :is w li! '" ~ ~ ;:: W M W ~ ::> '" M IS) U :::l ~ w ~ M E w on E w go '" on " w :Jl .. on M on '" I- 0;: on Z :::l Cl n. '" ;1; '-' u W ...J '" ...J '" ~ '-' z w '" '" '" z '" .. ~ u. I- z ::> z ::> z '" ;:: I- Z ;:: I- Z .. Z 0 Z Cl 0 a z "' " a 0 ~ " 0 ~ " ::> '" " ::> '" " '" " a a " '" ~ " IS) z ... w w z a ~ z :;: i:! .. w ~ z '-' I- " Z Z " Z Z Z Z ~ z :! "' z ~ a w z U ~ a ;!: '" 0: >- 0 0: >- a N a c; a a a I- a ~ a " '" a III "' I W '" W '" u !:J "- '" '" '" "' '" "' "' .... " '" :i u. '" " " z a ~ "- I 0: Z I 0: Z ;!: a z " z z " z "' z z ... '-" a ;: z !!; " w '-" ::> '-' i= x 0: Z 0: '" :::l w '-' " ~ .. '" I- " " "' a " '-' " " '-' " z ~ " ;;: w >- w " u :i! " " ~ :i! :i! w a ...J :! '-' z Q z u z U a '" '-' '-' '-' '-' N '-' U ...J 0: U :is I- ...J 0 W w 5 w w 5 z a z l- on 5 5 '" 5 E 1:j I- ~ ~ ~ ;!; I- ::> ::> ...J u u ::> ::> z ::> " N l- I I ~ ;: N N a I M '" l- N I l- N I n. I N I I N I U J: " .... - I Z w !l! .. 0 N g 0 ~ ~ 0 ~ ~ 0 '" '" '" p d ij ij ~ .... ~ w w w ... ... z ~ ~ z 0 .. Z x ~ g.-..~ ~ ~ ~ .. ~ 9 0 ~ ~ ~ 0 ~ 0 1:) w rii ~ ~ ~ 8 ~ ~ .... ~ 8 ~ ~--.~ '" 8 " " :b :b N :b :b ~ "- ~ "' ;Ji ;Ji :B "' :B is If! '" :B ~ ill ill :8 ): ): ): ~:::l N ~ N ~ N N ~ N ~ N N ~ N ~ N ~ N III III U 8 :B M M M :B M ..; M :B M M M M 0 III II.. N N N N N N N N N N 0 W 0 0 .... w .... w '" II) ...J :::l " W w B ii: ... U lD '" d - N M .. on '" .... ., '" ~ ~ :e w :e ~ .. z 0 :r :::l U U U Z r e ... '" u. a w '-" ! ~ ~ .... a z '-" z ~ W ...J 8 ~ ~ <: '" cslS) ... ... j:: III o l.l",,,, Iii 88 ~ ~ ~ I- :!: .... !!!.. ... co c:;C:; """zZ C!ii:ii: .....c(c( .....ww "':I::I: I- C III Z ~ .. g g ~ ;:l :t: ~ CD '" ffi ~ ! Ii: 8 g L1i c( It: . it W I- ~ ~ < .~ .~f3 .j5 0 ~ ~ " ~ I- " ffi ~ ~ " ffl ;;/ OJ I- ~ S W OJ I- W ~ W 0 ::J II: :l o z !; ~ l!! (!) 0 II: Z ci" :::I ~ Z D. Ul ::J ~ ~ ~ ~ :s D! ~ ... Z ~ ~ ~ Q~i ~ W Ul ~ ..;~ '" IX: >- O-jim ~ I- '" IX: ~ ~ i c 0 ~ :! en w It: ~ ir z Z We 0 (I) I- o <II( IX: ~ Z (I) 5 ~~~mg ~;;' "oo~3 ~ii: ~ z ~~ w ~ t;; W 0 a: (f) .:> :J ~{;~ t;;~-~ UJ:::Icn z::'::z WD:::J <CUo e:t;o ~g~ 0ZZ ~mJ: >03 ~N-<..'l ~~1= ~bt:; cnOm M....J:I: ~<( ~ lli 1= <( :>:: 0 .. I- ::> Ul ... J: ::> ~ 0) ~ ; ~ ~ I- 0 ::> ~ ~ i 0:: W Ii u.. II: W I- 1= ~ Ul 0 ::> ~ ~ <.? (!) I- C :;: ., :l o :! .. :i ~ ~ o .., t- ~ t- O ~ Z 0 :l Z o I- It: l.l I- W Z .., W 0 ::E g: ~ t:: W 0 l:l Z c( Cl C Z lJl E ~ ...I It: Z W ~ II: II: ffi ~ ~ ... ~ ~ ~ u; " G. ~ > ~ .. >- III 0 ~ u.. ~ ~ ~ ffi ii: a. ::.:: co ~ ~ ~ !!l u u u z ;I. N ..... .....' g ~ :: g f ~ .. 2 l: "' ~ 5 ~ ~ I- "' . ~ ~ g ;: z ~ '" 0: " Z OJ ., ffi ill ~ co Z Z :I: ~ g ~ ~ 8 l: t:; [J .. '" :I: " ws ~ l.L. >n ~ ~~~N~ ~~.~ci~ o ffi ~ ~ 0.. Z Z o " 0 0: t- oo 0.. Z Z o :J J: OJ u u ::; 0 t:; ;;' iJ :I: ~ :Ii ": .. I I I !;j' $ ~. ;; :z: ;;:: z o in ;;; I- " U ~ ~ '" '" oo 0 Z ~ o ~ oo go lJJ ~ ~ t- oo " v.l ......- ~ ~ " z Ci u 0 I 9 ~ o Ul I 51 {"f u 5/ t- t:; M g :I: ~ oo 0: " Z OJ o 0: oo 0 Z :I: :I: oo U t- t- oo ~ ~ u.. '" iil ~ N ~ i= ~- z ffi ~ ~ 0.. Z Z o " 0 ff ~ ~ o :::::i r: w U u :::::i 0 I- ;;' iJ ~ :G 8 $ N ~ I "' '" J; o ~ ~ N ~ ... of .. . o '" N ~ ... oj .. ;J; ri N N o l- I- U Z ~ o oo ~ a " ~ '" ~ I- go ~ ~ en I- ~ 5 en ...... ~ ~ " Z Ci U 0 I 9 ~ U :_ I ~ I- ~ ~ 9 ~ Z ill iil ~ ~ ~ ~ 0: Z ~ " '" ~ 8 Z ~ 3: ~ ~ ~ 5 U l- ii: ~ ::l OJ ... :I: ~ 8 $ N ri N ~ 9 l!1 "' ~ ~ 8 .; '" ~ of .. 8 Iii ~ oj .. iil N o l- t- U Z ii' o t- E !'2 " " 51 ~ OJ l;; ~ (t;I !;f ::l t- u.. " (f.l ....: ~ ~ " Z U 0 o '" I oJ z u m I :E N (.) '" t- t:; ~ 9 :I: ~ 0.. '" o U OJ Z ~ ~ ill OJ oo iil ~ t; ~ Z Z Z o :::::i 0 ~ ~ ~ U u.. U t:; '" t:; J: ~ J: o 8 '" '" N '" N i ~ ~ ;! m "! 8 :i I '" N ~ M .. '" N r:: N o l- t- U ~ cr ~ t; Ci 0 51 ;;' t- ii' '" t- OJ 0: oo en G: => t; ~ ~ z ~ z <3 g 0 J: m ~ U :I: ~ ...... C,) '" t- t:; ~ 9 I o Z '" o ~ oo OJ Z oo Z I I- ::::;: U Ul Z t:; ~ ill :>:: '" Z LL ~ r: o I U ~ t- o ..... ~ ~ '" '" N ~ ~ ~ J; o ~ o Q g I 8 o .. o OJ Z t- oo t- :5 "- oo 0: o t- o '" :> "' .. ~ t; N Z '" <3 5 I i= U U ~ t!:l ~ ~ l;; ~ ~ ~ ::! b t- ~ o u.. ~ 0 ~ :I: U ~ o N '" !:; ~ o '" :I: X OJ 0 U '" Z 0 iil ~ c.. ~ f3 ~ ~ ; ~ O/l I-- :E 0: " oo ill Z Z ~ ~ ~ ~ ~ Co. Z u :r: I- :!!; ~ ~ ~ f5 0 ~ o ;; '" '" N M N o ij '" 0, "I ~ N '" ~ m N .; :; :; m N ~ i ;: ;; N '" Z o ;:: U OJ oo w ~ ~ ;: 9 ~ ~ ts ~ Ci oo 0.. I ~ ~ U U 0 ~ <( I::: o to g ..... N <0;( "- :I: oo 0: OJ Z t- ~ lS 0.. '" ~ X ~ g ~ 0 ~ ~ ~ ; u.. Ul Z ~ ~ ~ 0: :> :> ~ a: 9 OJ 0 U Q ~ t:; !;j' ;; ~ N ri N ~ ~ ~ l:i ::: ~ m .; ... N :i ~ '" .; ~ N ri .. ~ ~ '" "I ... '" N >'- N '" Z o ;:: U OJ oo oj '" b ~ ~ ill g, S oo "- ~ OJ OJ i 0: 0: U 0 '" t- g ~ ~ 'q" ('oj <( oo OJ ;:: ffi ~ z "- oo '" o t- Z g: CI) 0 o ~ ~ ~ 0 :I: ~ r!i ::' ~ ~ i g ;; ~ N ri N ~ '" do N >'- N '"' ~ ~ .. .; ~ N ..; .. I . ~ '" .; ~ N 1:4 ~ $ N I- oo Lli ... i o "' iil '" '" '" >- t- ~ "- 0.. W '" 0 o " U Z ~ ;:: ~ 5 OJ 0 0: U oo U ~ .. ~ ~ ~ ;; ~ N ri N o ij " ~ >'- N '" I ~ t- O ~ '" u.. "' . 0 ~ t- :5 N 0.. '" oo Z 0: 0 o ;:: I:: U " OJ :> oo .. '" oj .. ~ ;;; ~ b 0.. ~ oo u.. 0: o 0 b I:: '" 0 N :> Z .. N ~ ~ ~ ~ g ~ o Z "- '" ~ 8 g ~ of .. N ~ :Ii ~ ..; .. . I 8 :is ... oj .. N ~ lB ~ ",' .. iil N ~ ~ '" ~- :s t- !'! o ~ ~ u.. N o '" ~ 5 0.. ;:: '" U 0: OJ o '" 5 ~ ~ ~ ~ In 8 :5 ~ !Zl ::; :I: 1:i ~ u ~ t- ~ b g '" ~ .. 0: OJ 13 0: o u.. :5 lJJ i ~ t:; a ~ G ~ .. ~ i3 ~ ~ ~ "' u.. o N OJ " .. !!, ~ o ~ ~ c:i Z " Z ~ ~ ~ ~ ~ [jJ '" '" o 8 ~ N ri N ~ do "' ~ l:i ~ ~ N ri N :G 5{_Q) . I> .. ,..' '" '" .... .., .. '" ~ ~<i " g '" "!. I~< <00 i * * ... ... ~ o 0", I- 0 W 0 w'" a: (:;j I- ~ ..!!! (;(; 'Ot;!;Z C!a:Q:Ci ;:;:'j;:'jl!! "~~a.. I-cg ~~<C 5l o Z ...J ...J o a: I- z w ::IE 1Il 1Il W 1Il 1Il C( C W 1Il 5 w It "'''' 00 00 "'''' .~ ~ ~ - - CD CD ill~~ Jilj '" - -- 1 .... <D " m <D. ;;; m <D z o i= 15 ~ c w '" ~ N ~ C '" "' a. '-' ~ o 0 .... ~ ~ 01 ~ ...J .,...: w :I: .... !z ~ g ~ ~ ~ " :<: '" o S ~ ~ iii ~ '" ~ "' ~ <Ii z ffi I- 0 '" "' "' '" z z ;: ~ ~ ~ ~ ~ Z I w ~ ~I ~ <0 It It 0 ~ II: w w "' :q,,; z w Z C C .... 0 z t:i z "'Li lL <0 ~ N t:i ~ u; ~ ~ 8 0 '" II: "- .., .... :2 '" "- ~ w z '" ): I- ~. N N ): ): >- :! N l:i N oi III .., N III III u. .., C 0 C w C I- W I- W II: ~I~t~ ...J ~ '" W N ii: u III N N ~ ~ w ::IE :J:: ::> u u u z z ..., Ci Ii; ffi ~ ~ ~ 0"" m c -.. ;:'j a: ~ ...J i= ::> Cl z 1= V) )( w u. o II: ;;: "- w It .... '" q Cl "' z o U o ~ Z II: I- ::> o V) w ~ .., I- Ow It w ~ ~ 1Il 0>- Z III Cl W Z 1Il ~ ~ ...J ~ "' l2 ... :J:: I- ::IE o '" u. l- V) Z .. Cl :;: u :i . w f3H: t;; 0 !'5 ~ ~ I!! o II: c5 ~ ~ ~ ...J C ~ ~I II: z w 0 ~ ~ >- 0 ~ :;; ~ ~ !:: ~ ' ~ ~ -I:;j E ~ ~I~ g o ~ ~ Z LL. W a:: ~ ~I z ~ o g) g5 ~ (f.l :::I en c... u Z: ~~ ~~~ o ~ r .,...: ~ ~ ~ ~ 9 ~ o III Z W o ~ ~ III ::> V) J: 5 >-_ en Z D:: I- ~ ~ :w ~ ~ t- ~ .~.. :J III iii g i: :<: ~~~~~~~ ~ g ~ ~ ~ ~ ~ ~ ~ ill ~ ~ 0:: m ~ CI) Cf.l u.. 0:: a:: Z Z :!!: a ;: ~ ~ 5 ~ ~ :Jl ~ ;;; '" .., ,.: ~ .. * ill <D .... .. ~ I I ~ <0 d z t; w <3 a: "- ...J .. .... o :r <D U. o .., w '" i <0 ~ Q .... ci z '" z 6 ~ ~ !ij .J: "' stj e COMPilED BY: K EXNER REVISED ASSESSMENT ROLL NO. 6073 $17.18 ISTREET COSTlFF COMPUTED BY: K EXNER LETTING NO. 7/PROJECT NO. 05-09 1ST HEARING: 4/12/2005 CHECKED BY: P VANDER VEEN 2ND AVENUE SW FROM LAKE STREET TO DALE STREET - STREET RESURFACING BY CONSTRUCTION OF 2ND HEARING: 6/14/2005 NUMBER OF YEARS: 6 RECLAIMING PRODUCTION, GRADING, CONCRETE CURB AND GUTTER, BITUMINOUS BASE, BITUMINOUS ADOPTED: 6/14/2005 INTEREST RATE: 4.51% SURFACING, RESTORATION AND APPURTENANCES READOPTED: 6/22/2006 ACCT. CITY P1D NO. NAME & ADDRESS lEGAL DESCRIPTION STREET TOTAL DEFERRED TOTAL ACTIVE NO. cOUNTY PlD NO. OF PROPERTY OWNER ADDI110N OR SUBDIVISION FF ASSESSMENT ASSESSMENT ASSESSMENT 23 01-11&.30-02-0120 ELSA L YOUNG 965 2ND AVE SW - BEG AT SW COR LOT 28, TH W 24.7S, TH N 965 2ND AVE SW TO MILL POND, TH E ALONG POND TO W LINE OF LOT 28, TH S TO 23.115.0010 HUTCHINSON MN 55350 BEG, LOT 1, AUDITORS PLAT OF LOT 28, LYNN ADDITION 142 $2,439.58 $2,439.56 24 01-118-3Q...02-0130 MAUREEN E HANTGE 955 2ND AVE SW 955 2ND AVE SW W94.7' OF LOT 2, 23.115.0030 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 28, LYNN ADDITION 95 $1,632.10 $1,632.10 25 01-116-30-02-0140 CARLOS A & MURIEL P HOEFT 945 2ND AVE SW 9452NDAVE SW E84.1' OF LOT 2, 23.115.0020 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 28, LYNN ADDITION 84 $1,443.12 $1,"3.12 26 01-116-3()...():2-O150 DALE & NANCY REDETZKE 935 2ND AVE SW 935 2ND AVE SW LOT 3, 23.115.0040 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 28, LYNN ADDITION 66 $1,133.88 $1,133.88 27 01.118-3Q-{)2-ll160 MATTHEW G MCMILLAN 925 2ND AVE SW 925 2ND AVE SW LOT 4, 23.115.0050 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 2B, LYNN ADDITION 66 $1,133.88 $1,133.88 28 01-116-30-02-0170 CHRISTtAN H CHRISTENSEN 915 2ND AVE SW 915 2ND AVE SW LOT 1, 23.114.0010 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 27, LYNN ADDITION 64 $1,09952 $1,099,52 29 01-118-30-ll2-ll160 SANDRA ANN RADLOFF & SANDRA Z WlLLlAMSON 8492NDAVE SW 530 GRAHAM ST SW LOT 2, 23.114.0020 HUTCHINSON MN 55350 AUDITORS PLAT OHOT 27, LYNN ADDITION 64 $1,099.52 $1,099.52 30 01-118-3Q-{)2-ll190 TIMOTHY I & SALLY J SMITH 841 2ND AVE SW 841 2ND AVE SW LOT3&W15' OF LOT 4, 23.114.0030 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 27, LYNN ADDITION 77 $1,322.86 $1.322.66 31 01.116-3O-ll2-02oo RONALD & NANCY MET AG 831 2ND AVE SW 831 2ND AVE SW LOT 4 EX W15' & E2O', 23.114.0040 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 27, LYNN ADDITION 98 $1.683.64 $1.683.64 32 01-116-3O-ll2-ll210 DAVID & JOYCE SCHRUPP 8252NDAVE SW 825 2ND AVE SW LOT5 & E20' OF LOT 4 23.114.0050 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 27, LYNN ADDITION 90 $1,546.20 $1,648.20 V\ I' ~ 33 01-118-3Q-{)2-ll220 ALVIN SANGMA 817 2ND AVE SW " .,' 817 2ND AVE SW LOT 6, 23.114.0060 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 27, LYNN ADDITION 70 $1,202.60 $1.202.60 SA- liNG NO. uUO-U< - " COMPILED BY: K EXNER REVISED ASSESSMENT ROLL NO. 5073 $17.18 ISTREET COSTlFF COMPUTED BY: K EXNER LETTING NO. 7/PROJECT NO. 05-09 1ST HEARING: 4/12/2005 CHECKED BY: P VANDER VEEN 2ND AVENUE SW FROM LAKE STREET TO DALE STREET - STREET RESURFACING BY CONSTRUCTION OF 2ND HEARING: 6/14/2005 NUMBER OF YEARS: 5 RECLAIMING PRODUCTION, GRADING, CONCRETE CURB AND GUTTER, BITUMINOUS BASE, BITUMINOUS ADOPTED: 6/14/2005 INTEREST RATE: 4.61-1. SURFACING, RESTORATION AND APPURTENANCES READOPTED: 5/22/2006 ACCT. CITY PlONO, .. NAME & ADDRESS LEGALOESCR1PTIOll STREET TOTAL DEFERRED TOTAL ACTIVE NO. COUNTY PlO NO. OF PROPERTY OWNER ADDITION'QRSUBOMSION FF ASSESSMENT A8~SSr,lENT ASSESSr,lENT 34 01-116-30-02-0230 DELORES A RATH 815 2ND AVE SW 815 2ND AVE SW WL Y PART OF LOT 7 23.114.0080 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 27, LYNN ADDITlON 70 $1,202.80 .... 51,202,80 35 01-116-30-02-0240 CRAIG DAPPER 801 2ND AVE SW ..;. 801 2ND AVE SW E'L Y PART OF LOT 7, . 23.114.cXl70 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 27, LYNN ADDITION $0.00 $0,00 36 01-116-30-02...Q260 LYNN J KRASEAN 205 LAKE ST SW . 205 LAKE ST SW N165' OF lOT 29 EX. E127.6' & EX 8T 23.112.0540 HUTCHINSON MN 55350 l YNN ADDITION 0 50.00 50,00 37 01-116-30-02-0270 RONALD G BLACK. ETAL 950 2ND AVE SW 950 2ND AVE SW E127.6' OF N185' OF LOT 29 23.112.0550 HUTCHINSON MN 55350 LYNN ADDITION 127 $2,181.86 52,181,8. 38 01-116-30-02-0280 FRED AlBERTS JR & VIRGINIA ALBERTS 934 2ND AVE SW 934 2ND AVE SW LOT 1 23.118.0010 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 30, LYNN ADDITION 128 $2,199.04 .. $2,199.04 39 01.116-30-02.Q29() SHELLY A TEUBERT 928 2ND AVE SW 928 2ND AVE SW VV66' OF LOT 2 23.116.0030 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 30, LYNN ADDITION 66 $1,133.88 $',133.88 40 01-116-30-02-0300 MARK A SCHRAMM 908 2ND AVE SW 908 2ND AVE SW LOT 2 EX W6fj' , 23.116.0020 AUDITORS PLAT OF LOT 30, LYNN ADDITION HUTCHINSON MN 55350 83 $1,425.94 $1,425,94 41 01.116-3().()2.Q310 ROGER M & LINDA L PECK 850 2ND AVE SW B50 2ND AVE SW LOT3 23.116.0040 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 30. LYNN ADDITION 66 $1,133.88 51,133,88 42 01.115-30-02.Q320 DELAINE ROLFE 844 2ND AVE SW I B44 2ND AVE SW VoJ66' OF LOT 4 23.116.0060 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 30, LYNN ADDITION 66 $1,133.88 $1,133.88 . 43 01-116-30-02-0330 ERIC R VONBERGE B40 2ND AVE SW B40 2ND AVE SW LOT 4 EX E66' & EX W66' .. \j\ 23.116.0050 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 30, LYNN ADDITION 67 $1,151.06 $1,151.05 \b 44 01.116-3().()2-0340 THOMAS R & JEAN A MAYER 830 2ND AVE SW .... B30 2ND AVE SW E66' OF LOT 4 . 23.116.0070 HUTCHINSON MN 55350 AUDITORS PLAT OF LOT 30, LYNN ADDITION 85 51,116.70 ...... $1,116.70 ~-507312005 LETTINlj No. 7 1Ub-U7 O5-09IPAljE 5 OF 6 e ... w .... ::l ., ::l .... ~ z '" .. w ::l ill is l!i ,..: ~. ~ e '" .. ..; ,.; ;l. .. I:! ~ g '":. ..J :: 1.: i 1.: .. :! w M M M ., ;; ... e ., .. . I. LL C LL W .... ;:: ::! z C1l W W 0 u. .. W ., . 0 '" '" '" CD C '" I- 0 0 0 0 ..J W lIJ 0 0 0 0 :! ~ lIJ N N N N 0:: N ~ ~ ~ e I- ~ :!::: ~ ~ ~ CD ca iii ~ C) C) i::i z ~ CO Z t; W ~ :li z lIJ .. '" ..... li: li: i::i I- WI:! ~ g;j ....: ~ ~ lIJ ll. I!'.. W M ..... I- 0 .,~ ;,;; ... :I: :I: ll. e l- e 0 ~ lJ) z e ~ N <C 0:: e '" .... '" :il 9 ci '" 0 z ci ..l ..l Z 0 I- 0:: 0 I- lIJ ..., Z ~ lIJ ~ l!: C1l C1l .... lIJ ci C1l Vl z <C C) e z w j: lJ) ~ W ..l 0:: e ...., o=> Zo Oz [;:i =>j:! !:iii '" . ZW 0'" ua\ >-", Ill=> ClO zZ ui(t) L1:j:!~ o:-z =>11I.. ~ciffi o:~.... ....>:0: w=>=> WClIl. !:o~ "'~c ~m~ wO:z ~BQ ....w.... "'....j:! ~~f2 ..u", czw 000: .... U . t- c) C) wz~ W-u I!'o.. .,j:!~ wCl=> " .., :3~ :;;1= Ou o:=> ...0 ~li! u)ll. WCl =>z z- ~:l! ..3 Ou ZW ",0: Z W ~ ct ffi ffi W Z 0 ~ ~ ~ ">-.. ).: &:L III :;; ~ Q m ~ ~ ~ :l! :l! &l o 0 :I: U U U ~ g ~ ::~~~ !1i Iii !: Z ~ ~ ~ fi 8 ~ o .... 0: '" ~ ~ ~ g ~ i !: ... ... IE ;z ~ I ii! III ~ iil l!1 @j m ~ ..J.o .. z z 0 0 E i= 0 5 0 0 <( <( z z z z >- >- ..J ..J g 0 ~ .... .... 0 0 ..J ..J ... "- 0 0 ;: ~ ~ ~ ., ~ a. .... a. ., ., en 0: w 0: e 0 <I 0 z en .... e <D I:: '" .... 5 <l .... e " 0 ::J 0 ::J :;j ..J <( '" ..J <( ffi z m.~ ~ gi: ~ ~. ~ ~ ~ ~ ~ ~ ::: Cl o 5 '" >- 0: o " w 0: " ~ en en ~ ..J ~ ~ W en ..J ~ ~ ~ " .... z ~ 00 ~ ~ ~ ~ en e " ~ ~ 5 :I: '" :I: ;: ~ en z w 0 ~ ~ ~ 5 ~ ~ ~ :I: :: ;: z "- o .... en 0: w <( 0: a. ~ S ;\ a. _ en 0 0: Z o 0 .... a. 5 ..J ::J ..J <( ,. Co "- ili 0 ~ C;; 00 en x g w w ~ ~ '" ~ ~ 0 ~ [;l 5 ;8 ~ ~ o W ..J en ~ ~ 5\ ~ ;: ~ o en z ~ ~ .. " <( z ~ (/') ~ S ~ ~ " ..J " 5 8 ~ o :I: ~ " ~ 9 " ! ~ " 8 8 ~ '" '" fli '" ;; '" ;; ~ '" '" ~ ... ... >! 8 " " :g :!i .. ~ .. ~.m ,.; :!i 11: .... .: ~ :l:.. ~ ,., to C'! .- !S ., 'I ~ " d z t; w a 0: a. ~ e I- .... .. .. ~. .. .. ~ "! ;:\ ~ .... q q .~ ~. g g ti t W W .., i3 ~ 0: ~ ~ g g " " ~ ~ ~ ~ ~ ~ .... .... :;: :;: ~ ~ ~ ~ ill ffi ill '" II) l:l w W ! ! ..J ..J .. :! g ~ ~ ~ " .. ~ " .,; o z .... " W i ~ d z ~ ~ -' ~ d z :::I o 0: .... ill .. '" II) g '" "- o '" w ; " ~ ... -' :! e o z " ;z ~ w -' 8 ~ g ~ 6lsJ Miles Seppelt From: Diane Scepaniak [dscepaniak@shingobee.com] Sent: Monday, May 15,2006 12:37 PM e To: Miles Seppelt; Dan Pellinen Cc: Candice Woods Subject: Change Order #6 e e Attached is Change Order #6 (3/31/06) that was sent to you dated 3/31106, Also attached is Change Order #6 Revised (5/15/06) to correct error to "Net change by previously authorized Change Orders" and "The new (Contract Sum) including this Change Order will be". I have also attached Change Order #5 so you can see that "The (Contract Sum) prior to this Change Order was" line now reflects the correct amount on Change Order #6 Revised. Any questions please give me a call. Thank you, Diane Scepaniak Project Manager Assistant Shingobee Builders, Inc. 2S Years - and Building Ph: 320-202-1300 F: 320-202-9 I 92 www.shingobee.com S/17/2006 s(h) - / e e e CHANGE ORDER ORDER AlA DOCUMENT G701 Distribution to: OWNER ~ ARCHITECT X CONTRACTOR X FIELD OTHER PROJECT: (name. address) CHANGE ORDER NUMBER: Six (Revised) The Liquor Hutch 245Washingotn Avenue E Hutchinson, MN 55350 INITIATION DATE: 15-May-06 TO (Contractor): Shingobee Builders, Inc. 200 - 34th Avenue South Waite Park, MN 56387 ARCHITECTS PROJECT NO: 204104A CONTRACT FOR: General Construction CONTRACT DATE: May 23,2005 1. Costs associated with doing the disconnect on a Sunday, not a weekday as originally priced. Approved by Candice Woods on 2/10/06, 2, Cost associated with adding three (3) electrical outlets (complete) and three (3) data outlets (rough in only) in new office, as requested by Candice Woods on 11/14/05, 3, Cost associated with wiring power to the additional new cooler (11/30/05). 4. Cost associated with moving emergency fixture from east wall to north wall and replacing open EM wall box with outlet for sign in front entry. 5. Cost deduct for emergency fiber optic repair (4 separate trips). billed to and paid by the City of Hutchinson, Add: $537.00 Add: $743.00 Add: $637.00 Add: $77.00 This was Deduct: $ (357.00) The (Contract Sumj (Guaranteea Maximum Price) will be (increased) (unchaFlSjea) by this Change Order 1l1e~w~(Ci:infril(iSlJ~:{Gt!~~OQ MaxJffiuFli Pri613):Ji:iCiUdlijg'ttJjs C~ange Order ""Il:ba The Contract Time will be (increacea) (aecreacea) (unchanged)-by zero (0) days, The date of Substantial Completion as of the date of this Change Order therefore is October 8, 2005 $ 1,637.00 $ .' ':1;1jO.~.Ql) Authorized: Tushie-MontQomerv & Assoc.. Inc. ARCHITECT 7645 Lyndale Ave. S" Ste 100 Address Richfield MN 55423 Shingobee Builders, Inc. CONTRACTOR 1642-75th Avenue So, Address S!. Cloud, MN 56301 City of Hutchinson OWNER 111 Hassan Street SE Address Hutchinson, MN 55350 By DATE By By DATE DATE SC ~) e CHANGE ORDER ORDER AlA DOCUMENT G701 Distribution to: OWNER ~ ARCHITECT X CONTRACTOR X FIELD OTHER e e PROJECT: (name, address) The Uquor Hutch 245Washingotn Avenue E Hutchinson, MN 55350 INITIATION DATE: CHANGE ORDER NUMBER: 31-Mar-06 Six TO (Contractor): Shingobee Builders, Inc. 200 - 34th Avenue South Waite Park, MN 56387 ARCHITECTS PROJECT NO: 204104A CONTRACT FOR: General Construction CONTRACT DATE: May 23, 2005 1. Costs associated with doing the disconnect on a Sunday, not a weekday as originally priced. Approved by Candice Woods on 2/10/06. 2. Cost associated with adding three (3) electrical outlets (complete) and three (3) data outiets (rough in only) in new office, as requested by Candice Woods on 11/14105. 3. Cost associated with wiring power to the additional new cooler (11/30/05). 4. Cost associated with moving emergency fixture from east wall to north wall and replacing open EM wall box with outlet for sign in front entry. 5. Cost deduct for emergency fiber optic repair (4 separate trips). billed to and paid by the City of Hutchinson. Add: $537.00 Add: $743.00 Add: $637.00 Add: $77.00 This was Deduct: $ (357.00) Not YIIIIG untilailiJned bV both the Owner and ArdlilKt. Signatl.lrll of Ihe Contnlctof' Indlcat_ hi. IIgI'Hl"IWnt MNwith, including any adjuatmMlb in u,. Conll'lle1 Sum or Contl'llc1 Time. The0riginal (Contract Sum) . The fContract Sumj (Guarantee9 Maximum Price) will be (increased) (decreasea) (um;RaRged) by this Change Order _ ,_ $. '" . ~. ..1.,~.3!..OO" 1'I'1~;~WO~ini~f'~\i!lif (.gJi1#afitge~:Ma.iiifflYff[p~J2~Mfig1(1i~~fla.fig;t ()rQ~:.c~t~. -,; ~i;j":~~ ::j~ ,'f.1JM#Q;<lh The Contract Time will be (increasea) (aocrease9j (unchanged}-by zero {OJ days. The date of Substantial Completion as of the date of this Change Order therefore is October 8, 2005 Authorized: Tushie-MontQomerv & Assoc.. Inc. ARCHITECT 7645 Lvndale Ave. S.. Ste 100 Address Richfield. MN 55423 Shingobee Builders, Inc. CONlRACTOR 1642-75th Avenue So. Address St. Cloud, MN 56301 By DATE By DATE City of Hutchinson OWNER 111 Hassan Street SE Addre.. Hutchinson, MN 55350 By DATE 5(h) e e e CHANGE ORDER ORDER AlA DOCUMENT G701 Distribution to: OWNER m ARCHITECT X CONTRACTOR X FIELD OTHER PROJECT: (name, address) Five The Liquor Hutch 245Washingotn Avenue E Hutchinson, MN 55350 INITIATION DATE: CHANGE ORDER NUMBER: 26-Jan-06 TO (Contractor): Shingobee Builders, Inc, 200 - 34th Avenue South Waite Park, MN 56387 ARCHITECTS PROJECT NO: 204104A CONTRACT FOR: General Construction CONTRACT DATE: May 23, 2005 1. Cost to demo and replace the eight (8) dry pendent sprinklers at the existing beer cooler to accommodate construction for the new beer cooler. 2. Cost to furnish and install one (1) additional sprinkler head at the proposed storage room off the existing sales area. 3. Cost to change Door 12C in Vestibule B to a pair of 3'-0" x 7'-0" doors with Hardware Group 5 in lieu of a single 3'-0" x 7'_0" door with Hardware Group 4 per PR #8. 4. Cost to furnish and install one (1) additional wood door, frame and hardware adjacent to the existing Beer Cooier 07. 5. Cost to furnish electrical hook-up for the dock leveler per ASI #1, dated July 11, 2005. Add: $ 1,532.00 Add: $ 179.00 Add: $ 1,326.00 Add: $ 332.00 Md: $ 837.00 Not valid until atgned by bott'l tM Owner end ArchItect S&gnalure of the Contractor Indlc:.8tes hla ag,...ment htIrewith, including an)' adjustmenla in the Corrtnll:1 SImI or Corrtnlct TIme. The Original (Contract Sum) (G\Jamnleed Maxim\Jm Price) was Net change by previously authorized Change Orders The {Contract Sumj (G\Jarnnteed Maxim\JrR Price) prior to this Change Order was The {Contract Sumj (G\JaF3nteed MaxirR\JfR Price) will be (increased) (deGreased) (unchan!jea) by this Change Order ;th~:~~~:Gt~~J~~~r~~f~~~M~l!i~~Bff~~}j!l9t~qlli\9'lt)j~~J'lilh.9!l:,9i~~tW!!l:~ ;'. The Contract Time will be (increased) (aecreasea) (unchanged)-by zero (0) days. The date of Substantial Completion as of the date of this Change Order therefore is October 8, 2005 Authorized: Tushie-MontQomery & Assoc.. Inc. ARCHITECT 7645 Lvndale Ave. S.. Ste 100 Address Richfield, MN 55423 Shingobee Builders, Inc. CONTRACTOR 1642-75th Avenue So. Address Sl Cloud, MN 56301 By By DATE DATE $ $ $ 1,131,208.00 43,795.00 1,175,003.00 c.,.,.:c;"T' City of Hutchinson OWNER 111 Hassan Street SE Address Hutchinson, MN 55350 By DATE 5C~) ~ e~ Hutchinson Area Health Care Hutchinson Community Hospital Burns Manor Nursillg Home. Dassel Medical Cell/er 1095 Highway 15 South HutchillSon. MN 55350 (320) 234-5000 May 18, 2006 The Honorable Mayor Steve Cook and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Cook and City Council Members: The Board of Directors of the Hutchinson Area Health Care (HAHC), as part of their regular meeting on May 16, 2006, considered two items which require your approval. The following is a draft excerpt from the minutes of the board meeting. e "Laparoscopic Video Tower: A purchase was recently made to acquire a Laparoscopic Video Tower because the existing equipment malfunctioned and needed to be replaced immediately. The equipment was purchased through the hospitals group purchasing organization, Novation. . Following discussion, Peterson made a motion, seconded by Mueller to request the City Council to ratify the decision to purchase a Laparoscopic Video Tower at a cost of$63,152.06. All were in favor. Motion carried." "Omnicell Svstem Upgrade: The Pharmacy service area is requesting authority for additions to the Omnicell Pharmacy Dispensing System. The proposal js ~s follows: Software Upgrade; Safety Stock for all 10 Omnicell locations; Narcotic/ Controlled substance vault; 2nd tower for Med/ Surg; 4 additional cabinets; 3 drawer cabinet for Same Day Surgery; TEST server; OCRA License; and Flex Lock upgrades for refrigerators with Temp Check. A lease option vs purchase was considered for financing the upgrade. The proposed life of the equipment is in excess of five years and therefore the best option was to purchase. . Following discussion, Knutson made a motion, seconded by Snapp to request the City Council to authorize the purchase the Omnicell System Upgrade with a total cost of $ 1 70,576 plus monthly maintenance. All were in favor. Motion carried." e I 5(\) e e e Thank you in advance, for consideration of these requests. Kay Peterson can answer questions you may have. Sincerely, 'flJiJ/} hr~ Philip G. Graves (.AL. . President 2 5(~) e e e TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer RE: Consideration of Items Related to 2006 Pavement Rehabilitation & Trail Construction Projects (Letting No. 71Project No. 06-07 & 09) DATE: May 22,2006 A brief presentation reviewing the above referenced projects will be provided during the scheduled Public Hearing. Also, the public feedback received during the May 17th Neighborhood Meeting will be summarized. The impacts of this project's estimated costs to the Capital Improvement Plan and bonding will be discussed during the Denver Avenue SE regular agenda item. Attached are the Resolution Ordering Improvement and Preparation of Plans & Specifications and Resolution Approving Plans & Specifications and Ordering Advertisement for Bids. Upon approving these resolutions, the advertisement will be published and bids would be received on Monday, June 19th. We recommend approving the attacbed Resolutions. cc: Gary Plotz - City Administrator Gee) e z 0 ,.. E= :t t-= U ::> ~ ~ (.f) z 0 u ~ < ~ ~ z 0 e.: - E-c l'l :I: ~ L:J - :I: :I: e d l- e.: c ~ z 0 :::c: ~ E-c Z ~ ~ ~ > < ~ \D 0 0 C'l I " RIVER l'l <l: C e.: UJ l'l <l: e.: L:J :I: I- ::l C (II e rc:: ~ lP l CL) e e e RESOLUTION NO. 12963 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.7 PROJECT NO. 06-07 & 06-09 WHEREAS, a resolution of the City Council adopted the 9th day of May 2006, fixed a date for a Council Hearing on the following improvements: Milwaukee Ave SW from Dale St to 150' West of Goebel St, Goebel St SW from Milwaukee Ave to 130' East of Graham St, Lewis Ave SW from Dale St to Lake St, Southview Dr SW, Goebel Circle SW, Clark St NE, Spruce Court NE, Downtown Alleys from 1st Ave NW to 2nd Ave NW and 1st Ave SW to 2nd Ave SW and Washington Ave to 1st Ave SW and 1st Ave NE to approximately 100' North of Washington Ave, Miscellaneous Concrete Improvements - roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 9th day of May 2006. 2. Kent Exner.is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of May 2006. Mayor City Administrator GLa~ e e e RESOLUTION NO, 12964 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.7 PROJECT NO. 06-07 & 06-09 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of: Milwaukee Ave SW from Dale St to 150' West of Goebel St, Goebel St SW from Milwaukee Ave to 130' East of Graham St, Lewis Ave SW from Dale St to Lake St, Southview Dr SW, Goebel CircleSW, Clark St NE, Spruce Court NE, Downtown Alleys from 1 stAve NW to 2nd Ave NW and 1st Ave SW to 2nd Ave SW and Washington Ave to 1st Ave SW and 1st Ave NE to approximately 100' North of Washington Ave, Miscellaneous Concrete Improvements- roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifICations. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 am on Monday, June 19th, 2006, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 5:30 pm on Tuesday, June 27th, 2006 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. My bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 22nd day of May 2006. Mayor: Steven W Cook City Administrator: Gary 0 Plotz ~L~ e e e REt-,c- ~.. fe"\ ~/~ 1f~,-I',=U MAY 2 2 2005 May 19,2006 Mr. Mayor and City Council Members Concerning Alley Surfacing and its assessments: I'm unable to attend this meeting but I did attend Wednesday the 17th. I voiced my concern about the assessments. I'm very disappointed since we just started with the assessments for the sidewalks. As a small business owner, with no other income, you're taxing me out of my business. For the tax year, 2006 plus assessments, I must ring up (on my register) $9,204 to cover the taxes and replace my inventory. Still to come, I have all the overhead cost to run a business, plus personal needs and expenses. Every time you raise my taxes $1.00, I have to ring up $2.30 more to cover it. Sincerely, t~~ l~~ Cheryl ~t The Glass Apple jmt Co Ls) NEIGHBORHOOD MEETING . 2006 LETTING NO.7 /PROJECT No. 06-07 2006 Pavement Rehabilitation I May 17,2005. 5:00 - 7:00 PM . City Council Chambers Proiect Scope Milwaukee Ave, Goebel St, Lewis Ave, Southview Dr, Goebel Cr, Clark St & Spruce Ct- Pavement reclamation, draintile with sump services installations, grading, sub grade correction, aggregate base, minimal concrete curb and gutter replacements, bituminous base, bituminous surfacing (4" thickness), and sodding. Downtown Alleys - Pavement removal, grading, aggregate base, bituminous base, and bituminous surfacing (3"thiclmess). Estimated Proiect Costs & Financine: Estimated Construction Cost Estimated Expenses Estimated Total Project Cost $ 426,700 $ 102,400 $ 529,100 e Trunk Sanitary Sewer Fund Trunk Watermain Fund City Bonding Assessments (Residential Streets) Assessments (Downtown Allevs) Estimated Financing $ 0 $ 10,400 $ 302,500 $ 193,400 $ 22,800 $ 529,100 City PayS For · Residential Streets - 50% of pavement rehabilitation and draintile installation costs · Downtown Alleys - 80% of pavement rehabilitation costs · Water Distribution System Improvements -100% Property Owner PayS For · Residential Streets - 50% of pavement rehabilitation and draintile installation costs · Downtown Alleys - 20% of pavement rehabilitation costs · Total Estimated Assessments - Residential Street = $25 - $30/Frontage Foot Downtown Alley = $8 - $10/Frontage Foot · Residential Streets ($27.50/FF) o Estimated typical 66' wide lot o Estimated typical 100' wide lot o Estimated typical 150' wide lot · Downtown Alleys ($9.00/FF) o Estimated typical 22' wide lot o Estimated typical 66' wide lot o Estimated typical 100' wide lot $1,815 $2,750 $4,125 e $198 $594 $900 · NOTE: 1. Methods and amounts of estimated assessments are subject to change. 2. Assessments allocated to properties over a 5-year term. & (c.) I ~ w " (;) w > ~ :J: 1- l.. e - l.. Z 0 " ~ :t U ....= ~ ~ lZl Z 0 u ~ ~ o(j Z 0 Q< - ~ "" :J: ~ L:l - :I: - :I: ~ 1- '" - c ~ z <C 0 ~ ~ ~ ~ ~ ~ ~ :> < "" ~ ~ c '" \D w 0 "" ~ 0 '" N L:l :J: 1- ::l C (;) ~ I I . , e MEETING ATTENDANCE RECORD MEETING: ?~.A?- .../~/4~~~ LOCATION: 6~~7~ DATE: .sJL2./Clf. TIME: .s:::CClAM/@ NAME ADDRESS PHONE (OPTIONAL) Iv" , I- ,)1>7- .3 '- 0 :;,~ 5If1- ~).7 e MEETING ATTENDANCE RECORD MEETING: ?a-Ab A?- .~ ~,,(~~4L LoCATION: 6ry /<92L({, DATE: .5JL2ta:;, DME: 5L: COAM!@'::J NAME ADDRESS PHONE (OPTIONAL) S/-:5~ ,e-u/~ ~ -sJ' '7-~t, '/2 p~7-'5?[o!:J?' ..:;:zg- ~.3~ - ;15,j -., . e N eie:hborhood Meetine: Notice Letting No. 7/Project No. 06-07 & 09 2006Pave~entRehabilitation Wednesday, May 17th. 5 :00 PM to 7 :00 PM . Hutchinson City Center Council Chambers PROPOSEDSTREET~ROVEMENTS The City of Hutchinson is considering pavement rehabilitation measures at several locations (see attached map) this summer to address deficiencies in existing pavement conditions, sump pump drainage, failed curb replacements, and some limited utility improvements. These streets have been identified as needing repair within the City's Pavement Management Program. At this point, these proposed projects are only being considered and are subject to not being completed e depending on public input and/or City financing limitations. The existing street/alley surfacing is severely deteriorated and concrete curb movement/failure is evident along specific areas of the proposed improvements. Some of the pavement/curbing issues are due to poor drainage both above and below grade. These segments of roadway have aged to the point where preventive maintenance measures would not adequately repair the current surface or be cost- effective. The proposed improvements are limited to a rehabilitation method that may include reclaiming/removing the existing pavement section, grading, minimal curb replacement, draintile installation (with sump pump service stubs), and new paving. The specific pavement rehabilitation method will vary depending on whether it is within a street or an alley. The street rehabilitation will be more thorough, thus resulting in a longer-lasting pavement surface. This rehabilitation approach have proven to be relatively cost-effective by extending roadway lifecycles at least 10 years for the street method and 5 years for the alley method. ASSESSMENTS e This proposed rehabilitation work would be considered a maintenance project, thus a portion of the cost of these improvements (50% for the street method & 20% for .. . the alley method) will be assessed to the adjacent private properties on a frontage basis. Estimated assessment amounts will be provided at the Neighborhood Meeting. e HEARINGS/PROCESS This Neighborhood Meeting is the first step in the process. City staff apologizes for having this meeting on a Wednesday ("Church" night), but due to schedule constraints this was necessary. This meeting will be an informal time to discuss the project with staff, get preliminary information regarding what the project is proposed to include, and receive a very preliminary estimate of what assessments may be. Due to the project being in a fairly early stage, these estimates will be fairly broad. This informal discussion would allow individual questions and comments to be heard, and allow for review of the project to occur prior to the first official hearing. The first official hearing, the Public Hearing, is currently scheduled for the second City Council Meeting in May at 6:00 PM. This meeting will be televised, and is the formal presentation of the proposal to the Council. Public input time is included and welcomed! Approval at this hearing does NOT mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not staff should move on to the next step of completing the plans and specifications and getting actual bids for completing the e work. The second official hearing, the Assessment Hearing, would be called after receiving the bids. Staff would prepare actual proposed assessments for each property, and send them out in advance of the meeting. Property owners will then be given the opportunity to comment on the merits of both the project and the proposed amount ofthe assessments. Formal objections to the assessments or the project would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. GENERAL INFORMATION Staff has selected this work to be considered for completion this year based on the issues and proposed improvements previously described. We appreciate your comments and feedback. Please plan on attending the meetings noted above, or Kent Exner/City Engineer at 234-4212 if you have questions or comments you would like addressed. Thank you for your time and consideration! e e . e RESOLUTION NO 12959 VARIANCE REQUESTED BY JAMES AND KRISTEN KLEIN TO REDUCE DRIVEWAY SETBACK TO REPLACE EXISTING NONCONFORMING DRIVEWAY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. J ames and Kristen Klein, property owners, have applied for a variance to reduce driveway setback to allow the replacement of an existing non-conforming driveway with the following legal description: Legal Description: Lot 10 in Block 1 of Subdivision of Block 16 of Bonniwell's Second Addition to Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and antIcipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the variance based on the hardship of the narrow lot, but approves the variance with the following conditions: 1. Placement ofthe driveway must remain the same as the existing driveway. Adopted by the City Council this 22nd day of May, 2006. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor 9Loj e RESOLUTION NO 12967 VARIANCE REQUESTED BY JAMES AND KRISTEN KLEIN TO ALLOW CONSTRUCTION OF SECOND DETACHED GARAGE LOCATED AT 589 HASSAN STREETS.E. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. . James and Kristen Klein, property owners, have applied for a variance to allow construction of a second garage located at 589 Hassan St. S.E. with the following legal description: Legal Description: Lot 10 in Block 1 of Subdivision of Block 16 of Bonniwell's Second Addition to Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and antIcipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is not in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. e CONCLUSION The City Council hereby denies the variance based on a lack of hardship. Adopted by the City Council this nod day of May, 2006. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor e q(cj Hutchinson City Center e 111 Hassan Street SE Hutchinson, MN 55350-2522 32Q.587-515l/Fax 320-234-4240 MEMORANDUM DATE: May 16, 2006 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A REQUEST FOR A VARIANCE BY JIM AND KRlSTEN KLEIN TO ALLOW CONSTRUCTION OF A SECOND DETACHED GARAGE AND TO REDUCE DRIVEWAY SETBACK TO 0' LOCATED AT 589 HASSAN ST. S.E. Pursuant to Sections 154. 026 and 154.057 of the Hutchinson Municipal Code, the Hutchinson Planning Commission is hereby submitting its fmdings of fact and recommendation with respect to the aforementioned request for two variances. mSTORY The property owners are requesting a variance to allow construction of a 999 sq. ft. detached garage. This would be the second detached garage on the property. The first garage is l5'X24' (360 sq. ft.) and is of block construction. Presently, a 400 sq. ft garage is required on single-family lots. The existing garage would not meet today's requirements. There is also a 12' x 14' storage shed on the property. The property owner has indicated they would like to keep the storage shed also. The new garage would bring the lot coverage to 44% (23% rear yard coverage) which meets the zoning requirements. The property owner states the hardship as the existing garage is very small and the a:ehicles must be parked outside with many instances of vandalism. The driveway slopes to the house and must be replaced. It is presently .on-conforming. FINDINGS OF FACT 1. The required application and fees were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on May 4, 2006. 3. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDATION The Planning Commission unanimously voted to recommend approval of the driveway variance based on the hardship of the narrow lot with the following condition: L Placement of the driveway must remain the same as the existing driveway. The Planning Commission unanimously voted to recommend denial of the variance to allow two garages on the lot for lack of hardship. Respectfully submitted, e Dean Kirchoff, Chairman Hutchinson Planning Commission cc: Jim and Kristen Klein, 589 Hassan S1. S.E. - Printed on recycled paper - ~L0 DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission (Persons in attendance at Planning Staff Meeting (in bold) : From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Jessica Evans, Jean Ward, Judy Flemming, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Kyle Dimler, Kent Exner, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy and Bonnie Baumetz Date: May 1 , 2006 - Meeting Date: , 2006 Applicant: James and Kristen Klein, property owners VARIANCE Brief Description The property owners are requesting a variance to allow construction of a 999 sq. ft. detached garage. This would be the second detached garage on the property. The first garage is 15'X24' (360 sq. ft.) and is of block construction. Presently, a 400 sq. ft. garage is required on single- family lots. The existing garage would not meet today's requirements. There is also a 12' x 14' storage shed on the property. The property owner has indicated they would like to keep the storage shed also. The new garage would bring the lot coverage to 44% (23% rear yard coverage) which meets the zoning requirements. The property owner states the hardship as the existing garage is very small and the vehicles must be parked outside with many instances of vandalism. The driveway slopes to the house and must be replaced. It is presently non-conforming. GENERAL INFORMATION Existing Zoning: R-2 ( Medium Density Residential) Property Location: 589 Hassan St. S.E. 589 Hassan St SE .C;.- /J .ec~ q l~ ~- e e e Variance James and Kristen Klein - 589 Hassan St. S.E. Planning Commission- May 16, 2006 Page 2 Lot Size: Approximately .25 acres Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Transportation: Parking: Analysis and Recommendation: Single Family Residential R2 (Medium Density Residential) Traditional Residential Neighborhood N/A Section 154.026 of the City Code SPECIAL INFORMA nON Hassan St. S.W. N/A Staff discussed drainage issues with the addition of another structure and driveway resurfacing/widening due to increased impervious surface area and the existing topography. There appears to be a lack of hardship by State Statute. Staff would suggest removing the shed and moving the location of the new garage. The City Engineer has met with the property owner to explain the drainage issues and possible placement of a garage. Staff would not recommend expanding the driveway to the property line. Staff would recommend approval of the garage with the following conditions: 1.. Remove existing shed. 2. Drainage must be directed to the southeast corner of the lot and be contained by the proposed berm. 3. Garage must not be taller than 16'. 4. Home occupations are not allowed exclusively in accessory structures. 5. Removal or moving of services shall be at the property owner's expense. Cc: James and Kristen Klein, 589 Hassan St. S.E. Richard Larson, 640 Adams St. S.E. ~ ~L0 e e e - "7 <:lI cy; 1'::_ L~o !;;,~a5 ; ~5~~Q d'a z \5 ~~ ~~ 00 ~~ "'0> '0", -~ t;~ . z ~~~ ~ .Eg~ 0.. OLa..:r: 5 -o~ ~ 3~~ o z W -l ~ Z w t- (j) 0::: ~ cO ~ -:> 0::: o l.L.. >- W > a::: ::; (f') l.L.. o w t- <( U l.L.. t- o::: w U - iI) -f 2 "'" :t z o I- _J g <( ~..~~ \ _._"",o<l~:t 0 \~ u g w ~ U) z " ~>> "l! !~ I g. ? ~~ < oi ~ ;; ! ll". ! ~i ~ ~ '" . < :@ g g " ,,- . ~ if ~ 0_ <': 0 ~ . 0 . OJ i ; ~ x" x . .~ - _. - ---- (f) -! -! W S z z o m ~ . ~ s ~t .El ~ ~'D g ~: - _0 !~ =.e : ,I::>,c.. ~ ~~, ! ~ .ND W . ~ x ~ <D ~. u o -! m ~J( LL o ~ z o U) > Q. m :=) U) ~ Ii 3S '>>UIlIl Ii qlfI~ . ~ 133 tLL S N\fSSI1H K~ " . . . ~ . X"': IC.._ ~ ~ IP "~ 0_ (}) e--:; l ~ ~ ~< ... , ~ " . 0 - ,., o . ~> . " ii~ . ~ . " >> 0 ~ - ~ o . ~ . . " '" : - - 0_ < ~ 0_ - , ..~ . . :'e > 0 ,- U> . 0 -~ <'- - . ~ 0 - " - goo " . - " . o " ;00,,_ 1= ~~i - > - " - ,,". . &:> o ~ , . ,.... .. ...... ... g . ..... '- " 0 '" '" 1jI. . ,c=..: - ~ - z o U) z :r: u l- => :r: o I- ~ '\i.: ~ o Z i Ii 2 r ~ r o ,., !i1 ~ '" => ~- ! I 9(0 e e e f , f f: !: "--E:J.,,!:'c :'::t.cZ"1,r-rp""" '0 ~Q'~8lQQ6' Q',,> .....48 ."...'.......:..". :'. . tlf f'- r 1 , __. ______..._____.~'_"._~__ U__'__O'_ __..__.__,._____..______'. ___,______'__m..____. - -.-- - ......l.I\[JD D81E:.~~: il!~!,:~5-r~]1 ~]l.'.='-'IC:Jr_~ [J 'II[][]DD F--" C---'i-'-':!-'-l' ._m" "-' ,n-ll-=.JD ., I ----- I, , . I , I 'jl '-._ 1_.1 ~,-, I ......J; ...J:.. .J I._,.~ j:[]DDLJ -.- iL]iIL~J[~l[][-.J[]D 'Ii i~D DC ~:: Ie -J[::]L::~J\::~JL'=:J[::][:=JD v-'[], r-[i'-----=ilr----,:----F..il.---rnir-'DD ." I. LJ 1-'''---1 I, " I I IL ~t=:~! ~___L-~~_-~_:=J!_~:::-____::..._':__-=-=-_~._~~=~ ;--=:=~.~::'-~=~- wr::>+ ,.. ~ ' _~: - -; . .::.~..__~C:~.;:_3T_~I~.::.;.e-"~_:_L_;:r7,-] CfC0'--'- e e e TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer RE: Consideration ofImprovements Related to Denver Avenue SE (Letting No.3/Project No. 06-03) DATE: May 22,2006 As discussed at the previous City Council meeting, a staged construction approach for Denver Avenue SE has been reviewed. Also, some value engineering opportunities have been identified and alternate bid requests may be included in the bidding docwnents. Thus, prior to the Council meeting plans/specifications and a corresponding cost estimate will be developed for the revised project A short presentation examining project costs and impacts to the Capital Improvement Plan and bonding will be shown at the Council meeting. Attached is the Resolution Approving Plans & Specifications and Ordering Advertisement for Bids. Upon approving this resolution, the advertisement will be published and bids would be received on Monday, June 19th. We recommend approving the attached Resolution. cc: Gary Plotz - City Adnrinistralor ~[0 e e e RESOLUTION NO. 12952 REVISED RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.3 PROJECT NO. 06-03 WHEREAS, a resolution of the City Council adopted the 11 th day of April 2006, fixed a date for a Council Hearing on the following improvements: Denver Avenue SE from TH 15 to Summerset Third Addition Boundary - new roadway construction and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, lighting, traffic signals, lands.caping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 11 th day of April 2006 with the following change in project description: Denver Avenue SE from TH 15 to Approximately 700' East of TH 15 - new roadway construction and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, lighting, traffic signals, landscaping, restoration and appurtenances. 2. Kent Exner is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of May 2006. Mayor City Administrator ~Lb) e e e RESOLUTION NO. 12962 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.3 PROJECT NO. 06-03 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of: Denver Avenue SE from TH 15 to Approximately 700' East of TH 15 - new roadway construction and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, trails, lighting, traffic signals, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertis,ement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 9:00 am on Monday, June 19th, 2006, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, June 27th, 2006 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 22nd day of May 2006. Mayor: Steven W Cook City Administrator: Gary D Plotz qCb) 7& Denver Ave SE Improvements & Bonding Program Update May 22, 2006 Construction Costs Project Fees Property Acquisition Denyer Aye BE Cost An.lysls Full Project $ 833,226 $ 199,974 $ 94,000 Revised Project $ 680,000 $ 139,200 $ 94,000 Totals 1,127,200 $ ? 813,200 2006 Bonding Program Revised Estimate esnllATEDCOSTS OfSCRlPTlOH $ 1,881,300 Entire program br 2OJ6 and 2007 $ 813,200 FarrOewlopmelilSr, HouainwRidglwatM S. Grade Trail, Crack Sealing, Patching, Shady 235,600 Ridge Area Seal Coat, Oart St 892,000 Northwoods Part area. Required by 2008 $------- CeB9Bll ffI 'aUk1l9 PROJEC11 Highway 7 Denver Ave Trail/sidewalk/overlay NE Trunk Stann Sewer Street R"on PFGjec;tE Pavement Rehab Projects HA TS Facilitv TOTAL OPTIONS FOR REACHING TARGET HIgtway 7 NE Trmk Storm Sewer HATS Fae;;l!'! Total Potential Deducts Potelllial2006 Bond AmolXt lewi., SoutNIew. Goebel 51. M~""'~ee. ~t* Cr, 592 .600 SptUCe Ct, Oowmown Alley.. Concrete ..~ 315,000 Coldlremperate storBge, fuel & sefetyimprovemen/s 4,729,700 DEDUCT $ 658,500 65% of project in 2006, rest in 2007 $ 892 ,000 Delay unlil2007 ~..QQQ Fund from other alternatives $ 1,866.600 $ 2,864.200 I I I 1111': 1]1 j' I' --~.t, . -- 'n ~ '- ~o 8L ..- hif i'j: --- i, ; 1 ~ ~~"-, ji~l: ...;;,:~~ ._,:-:.. II.. ;.- ..... JII! _..;:, JW ^,::-~ <"~':-'" ..1>' -~ 2006 Bonding Program Original Estimate EsnlATEOCOSTS OESCRlP11ON $ 1,881 ,300 Entire program lot 2C06 and 2007 $ 812,800 FaIT De\elopmenlISr. HousinglRidgewaler S. Grade Trail, Crack Sealing, Patching, Shady $ 235,600 Ridge Area Seal Coat, Qark SI $ 892,000 Northwoods Park area. Required by 2008 $ 198,400 Goebel & Milwaukee $ :110,000 Le'MS, Hanson, SouttMew $ 315,000 Cold/temperafe storage, fuel & safety improvements $ 4,645,100 PROJf:CTS Highway 7 Denver Ave Trail/sidewalk/overlay NE Trunk Stann Sewer Street Recon Projects Pavement Rehab Projects HA TS Facility TOTAL OPTIONS FOR REACHING TARGET Higtway 7 NE Trunk Storm Sewer HATS Faci~ty Total Potential Dedocts Potenlial2006 Bond Amount DEDUCT 658,469 65% of project In2006, rest In 2007 812,800 Delay until 2007 315,000 Fund from other alternatives 1,786,269 2,858,831 Other Issues/Comments . Farr Devolopment has submitted plat containing Denver Ave right-of-way . Portion of Denver Ave assessments possibly deferred for Rigdewater College & Farr assessments allocated over 5 years . City will propose alternate bids to lower construction and possibly lifecyc1e costs for Denver Ave . Rehab projects subject to change based on public input . Assessment amounts may vary 1 C\Lb) e PUBLIC WORKS GROUP Engineering. Streets & Alleys, WaterlWastewater M E MORAN D 1J -M TO: Mayor and City Council FROM: John Rodeberg, Public Works Director Randy DeVries, WaterlWastewater Director RE: Consideration of Consulting Agreement with Donald Roecker for WWTF Legislative Funding Assistance DATE: May 17,2006 As we proceed with the upcoming treatment and capacity improvements at Wastewater Treatment Facility (WWTF), we have been reviewing funding options for the project(s) whose total cost is estimated at over $10 million. One option that was utilized during the construction of the WWTF in the late 1980's was the use of Donald Roecker as a special e project consultant for securing direct federal appropriations. The City of Hutchinson and Donohue & Associates (our engineering consultant) both had a very good experience with Mr. Roecker, and obtained significant federal financial assistance. As federal funding becomes more limited and more difficult to secure, we expect that it will be very challenging to obtain any funding assistance without some fairly significant efforts on the City's part. Mr. Roecker has developed the attached proposal based on our needs and concerns. He strongly believes that we could obtain $lM to $2M over the next couple of years through the legislative funding process, as outlined in his proposal. Based on our current discussions with Donohue and Mr. Roecker, and our past experience with Mr. Roecker, we recommend entering into the Legislative Funding Assistance Proposal at a cost not to exceed $30,000. e qcc) e e - Donald F. Roecker, P.E. Special Project Consultant N647l Oak Nob Plymouth, Wisconsin 53073-3400 Phone 920-893-8877, Fax 920-893-8878 E-Mail roecker@dotnet.com April 10, 2006 City of Hutchinson 111 Hassan ST SE Hutchinson, MN 55350 Attn: Randy Devries Director of Water and Wastewater Operations Re: Legislative Funding Assistance Proposal Dear Randy, As discussed with you on Monday, I am pleased to provide this Proposal to assist the City in its efforts to secure direct federal appropriations funding for upcoming wastewater plant improvements. The overall objective of these services is to work with the City to secure direct federal financial assistance by the end of 2007 by Screening and Packaging a legislative funding request and assisting the City with its associated government affairs activities. In general, Screening and Packaging legislative funding requests is a proven capital funding technique in which the Project and its unique features are highlighted, explained, analyzed and presented. The presentation is scripted in such a way that it will show similarities to past legislative funded projects, area wide commitment and important strategic project information that allows easier approvals. The Screening and Packaging process results in providing agencies or legislatures with the answers to all possible questions that could be asked of the City. The Legislative Funding Package (Package), together with the City's government affairs activities, is intended to do the leg work for the agency personnel, legislative staff or legislative member. It becomes the link between the Project's financial reality and its engineering details. It makes defending the funding request easier and, therefore, more likely to happen. The Package provides the details needed to make a quick, favorable impression on those forced to pick between a number of worthy projects. Screening and Packaging Scope Items · Review and consolidate the history and background of the City's Project planning efforts, past state and federal project fmancial accomplishments, compliance data and past association with state and federal officials with an interest in this treatment plant upgrade. ct l<~) e e - · Research the elements that led past successful wastewater projects to win funding from agencies, state and federal legislatures for similar projects and screen available State and Federal legislative funding opportunities. · Meet with the City in up to 2 workshop sessions, to determine the nature, scope, project makeup and cost of implementation of the Project or Project components included in the Package. 1bis activity will focus on determining unique Project features and include an initial technical review of all existing funding and Project background information. · Upon final Project component selection, draft an initial Package including the technical aspects of the Project for review by the City. · Provide the draft Package to the City for review, comments, input and strategic information to help sharpen the presentation. · Revise the Package accordingly and produce copies of the Package for presentation to local, state and federal officials with an interest in the Project. · Draft typical Package support letters for the City's use in securing written funding support. · Be available by phone, E-mail and fax to discuss, review and support the Package to interested parties throughout Package development. · Attend up to 4 meetings and presentations with the agency personal or Congressional Delegation Members or Staff to discuss, review and defend the Package. · Monitor and update the City on national funding happenings that may affect the scope or content of the Package presentations or provide alternative capital funding opportunities. Compensation. Billing and Timing Payment for these services will be on an hourly basis plus expenses. Project related expenses for travel, hotel and printing will be billed at cost. Meals will not be billed. My hourly rate will be set at $150/hour throughout the term of any Agreement issued. The total ceiling price for all services and expenses is $30,000 and will not be exceeded without prior written approval. Invoicing will be done monthly with a breakdown of the work performed. Payment would be expected within 30 days of the invoice. The services included under this Agreement will begin in June, 2006 and are expected to last until the end of the first session of the 11 Oth Congress, estimated to be the end of 2007. Milestone deadlines associated with this schedule include: · Completion of the Legislative Funding Request Package - November 1 st · Meeting with Local Congressional offices - November 13th through December 20th · Meetings with Washington Congressional offices - January 15th through March 2nd ~l0 e e -- Insurance Coverage During the term of any Agreement issued in association with this Proposal, I will maintain insurance coverage as set forth below: . Commercial General Liability Insurance, with a combined single limit of not less than $1,000,000 for each occurrence and not less than $2,000,000 in the aggregate; . Automobile Liability Insurance, with a combined single limit of not less than $500,000 for each person and not less than $500,000 for each accident, . An Umbrella Policy covering both Commercial General Liability and Automobile Liability in the amount of$5,000,000 . Worker's Compensation Insurance in accordance with Statutory Requirements; . Professional Liability or Errors & Omissions Insurance with limits of not less than $2,000,000 annual aggregate. Certificates of Insurance documenting this coverage are available to the City upon request. I am excited to have this opportunity to work with you and your funding team again. Should you have any questions regarding this Proposal, do not hesitate to contact me. Very Truly Yours: Accepted By: Donald F. Roecker, P.E. Special Project Consultant City of Hutchinson, Minnesota Date: Date: Q[c0 e e - 1\:1 }\/I E -I\-~ 1, /}'~ I~ N TO: Mayor and City Council FROM: John Rodeberg - Public Works Director DolfMoon - Parks, Recreation & Community Education Director RE: Request for Council Work Session @ 4 p.m. on June 2"", 2006 to Review Capital Projects and Funding Issues DATE: May 18, 2006 We have been talking with the Council for some time about some ofthe capital needs and requests that our departments have been faced with, while other issues continue to arise. Many of these items are currently in the official Capital Improvement Plan for the City of Hutchinson. Since there is inadequate funding in the Capital Projects Fund to address all of these issues, we are recommending consideration of utilizing excess bond funds for some of these projects. These items are generally significant, one-time expenditures that should be reviewed and prioritized. We would like to take a tour of the facilities being discussed, and begin the discussion on how these issues should be addressed. Our planned tour and items may include: 1. HATS Facility $500,000 included in the CIP for 2006 that includes cold/temperate storage, fuel system upgrade and relocation, and facility modifications (offices, parts room, crew areas, etc.). 2. Parks Garage Parking lot and drive areas need replacement 3. Recreation Center Parking lot needs major rehab 4. City Center Look at potential acquisitions on City Center block 5. Municipal Parking Lot west of Citizens Bank Lot is beyond minor repairs and future use is in doubt. 6. Other: We may also stop briefly at two project areas: the TH 7 Underpass near School Road and the Crow River Dam. We also would like to talk about additional equipment needed to address snow removal operations. We clearly understand the Council's desire to be fiscally prudent in these areas, and would like to give you a background and analysis of these important issues so that we can work toward the appropriate solution. We will prepare a detailed schedule and list of issues prior to the tour, and expect that an additional workshop for discussion may be required after the tour. Thank you for your consideration. ~L~)