cp05-09-2006 c
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AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MAY 9, 2006
1. CALL TO ORDER - 5:30 P.M.
2. INVOCA nON - Rev. Sam Grozdanov, Shalom Baptist Church
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF APRIL 25, 2006
(b) BID OPENING MINUTES OF MAY 1,2006 (SPHAGNUM PEAT, REED SEDGE PEAT, BAG FILM,
WASHED SAND)
Action - Motion to approve as presented
2.
3.
~ 4.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2006
PUBLIC LIBRARY BOARD MINUTES FROM MARCH 27,2006
AIRPORT COMMISSION MINUTES OF MARCH 16, 2006
PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES OF MARCH 6, 2006
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12948 - RESOLUTION ALLOYill~G PLACEMENT OF ANTENNA ON
COMMUNICATIONS TOWER LOCATED AT 412 - 3 AVENUE NW
2. RESOLUTION NO. 12949 - RESOLUTION FOR PURCHASE (COMPOST BAGS AND
POWERSCREEN RENTAL)
3. RESOLUTION NO. 12953 - RESOLUTION AUTHORIZING USE OF CITY RIGHT-OF-WAY FOR
POPCORN WAGON IN LIBRARY SQUARE
4. RESOLUTION NO. 12954 - RESOLUTION AUTHORIZING USE OF CITY RIGHT-OF-WAY FOR
FARMERS MARKET
5. RESOLUTION NO. 12955 - RESOLUTION REGULATING PARKING ON FIRST AVENUE SE
DURING FARMERS MARKET SEASON
6. ORDINANCE NO. 06-0435 - ORDINANCE VACATING UTILITY AND DRAINAGE EASEMENTS
LOCATED IN JENSEN ADDITION (SECOND READING AND ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF PUBLIC DANCE PERMIT FOR JAKE BANDEMER FOR
THE POLKAFEST JUNE 8 -10, 2006
(d) CONSIDERATION FOR APPROVAL OF AUTHORIZING SALE OF VINTAGE FIRE DEP AR TMENT
BOAT, MOTOR AND TRAILER
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(e) CONSIDERATION FOR APPROVAL OF ACCEPTING BIDS FOR SPHAGNUM PEAT, REED SEDGE
PEAT AND BAG FILM FOR CREEKSIDE COMPOST FACILITY
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CITY COUNCIL AGENDA -MAY9, 2006
(f) APPOINTMENT OF MARK JELKIN TO POLICE COMMISSION TO MAY 2009
(g) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO 2006 PAVEMENT
REHABILITATION/TRAIL CONSTRUCTION PROJECT (LETTING NO.7, PROJECT NO. 06-07)
(h) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE
ORDER NOS. 2AND3, WATER TREATMENT PLANT (LETTING NO.2, PROJECT NO. 06-02) AND
CHANGE ORDER NOS. 3 AND 4 - DOWNTOWN STREETS CAPE (LETTING NO.4, PROJECT NO.
05-04 & 05-05)
(i) CONSIDERATION FOR APPROVAL OF TRUNK HIGHWAY 15 COALITION PARTICIPATION
G) CONSIDERATION FOR APPROVAL OF SOLICITOR LICENSE FOR BONNIE JENSEN
Action - Motion to approve consent agenda
6. PUBLIC HEARINGS - 6:00 P.M.
(a) CONSIDERATION OF ORDINANCE NO. 06-0436 - AN ORDINANCE GRANTING A FRANCHISE TO
HUTCHINSON AREA CHAMBER OF COMMERCE TO PERMIT "EVENT SPECIFIC" BANNERS ON
CITY-OWNED PARK PROPERTY LOCATED AT 50 HASSAN STREET SE (WAIVE FIRST READING
AND SET SECOND READING AND ADOPTION FOR MAY 23,2006)
Action - Motion to close public hearing
Action - Motion to reject - Motion to approve
(b) CONSIDERATION OF ORDINANCE NO. 06-0437 - AN ORDINANCE GRANTING CROW RIVER
GOLF CLUB THE RIGHT TO PLACE A DRIVEWAY OVER AND ABOVE CERTAIN PROPERTY
LOCATED AT THE NORTH WATER TOWER, 958 GOLF COURSE ROAD NW (WAIVE FIR
READING AND SET SECOND READING AND ADOPTION FOR MAY 23, 2006)
Action - Motion to close public hearing
Action - Motion to reject - Motion to approve
7. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) PRESENTATION BY AMY WILDE, MEEKER COUNTY COMMISSIONER AND MEEKER-MCLEOD-
SIBLEY COMMUNITY HEALTH SERVICES BOARD MEMBER (SENIOR CITIZENS SURVEY)
No action.
(b) ECONOMIC DEVELOPMENT AUTHORITY UPDATE BY MILES SEPPELT, EDA DIRECTOR
Action -
8. UNFINISHED BUSINESS
9. NEW BUSINESS
(a) DISCUSSION OF HWY 7 DETOUR
Action -
(b) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO DENVER AVENUE SE
IMPROVEMENTS (LETTING NO.3, PROJECT NO. 06-03) - APPROVING PLANS &
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS
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CITY COUNCIL AGENDA - MAY 9, 2006
Action - Motion to reject - Motion to approve
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(c) CONSIDERATION FOR APPROVAL OF AGREEMENT BETWEEN CITY OF HUTCHINSON AND
HUTCHINSON COMMUNITY VIDEO NETWORK
Action - Motion to reject - Motion to approve
(d) CONSIDERATION FOR APPROVAL OF PURCHASE AGREEMENT BETWEEN MILLER
MANUF ACTURlNG AND CITY OF HUTCHINSON
Action - Motion to reject - Motion to approve
(e) CONSIDERATION FOR APPROVAL OF RESETTING MAY 23, 2006, CITY COUNCIL MEETING
DUE TO SPECIAL SCHOOL DISTRICT ELECTION
Action -
(f) CLOSED SESSION UNDER MINNESOTA STATUTE np.05, SUBD. 3(C) TO CONSIDER
PROPERTY ACQUISITION (110 4th AVENUE NE, 145 2N AVENUE SE AND 146 MAIN STREET
NORTH)
Action - Motion to reject - Motion to approve
10. MISCELLANEOUS
(a) COMMUNICATIONS
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
e2. ADJOURN
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MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 25, 2006
1. CALL TO ORDER - 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Kay Peterson, Jim Haugen and
Casey Stotts. Member absent was Bill Arndt. Others present were Ken Merrill, Finance Director, John
Rodeberg, Public Works Director and Marc Sebora, City Attorney.
2. INVOCATION - Rev. Sam Grozdanov, Shalom Baptist Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF APRIL 11,2006
(b) BID OPENING MINUTES OF APRIL 14, 2006 (CENTURY AVENUE WATER TOWER
REHABILITATION)
Motion by Haugen, second by Stotts, to approve the minutes as presented. Motion carried
unanimously.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM MARCH 21, 2006
2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
MARCH 21, 2006
3. PLANNING COMMISSION MINUTES FROM MARCH 21, 2006
4. CITY OF HUTCHINSON FINANCIAL REPORT FOR MARCH 2006
5. CITY OF HUTCHINSON INVESTMENT REPORT FOR MARCH 2006
6. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR FEBRUARY 2006
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12942 - RESOLUTION FOR PURCHASE (DRUMS OF RED
COLORANT AND AIR CONDENSER)
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE CHURCH
OF LA TIER DAY SAINTS, 770 SCHOOL ROAD NW, FOR EXPANSION OF THE CHURCH
AND PARKING LOT WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 12938)
2. CONSIDERATION OF A ONE-LOT PRELIMINARY AND FINAL PLAT TO BE KNOWN AS
JENSEN ADDITION AND A V ACA TlON OF EASEMENTS WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION
NO. 12939 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION
OF ORDINANCE NO. 06-0435 FOR MAY 9, 2006)
3 . CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF
~Lcy
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CITY COUNCIL MINUTES - APRIL 25, 2006
A DETACHED GARAGE OVER 1000 SQUARE FEET LOCATED AT 27 - 5ill AVENUE NW
WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 12940)
4. CONSIDERATION OF A LOT SPLIT LOCATED IN FIRST ADDITION TO MEADOW
LINKS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION
(ADOPT RESOLUTION NO. 12941)
(d) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 64th ANNUAL HUTCHINSON
JAYCEE WATER CARNIVAL FOR JUNE 12 -18, 2006
(e) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO.1
-NETRUNKSTORMSEWE~
(f) CONSIDERATION FOR APPROVAL OF ADOPTING AMENDED ASSESSMENT ROLL -
DOWNTOWN STREETS CAPE (SA-5080, LETTING NO.4, PROJECT NO. 05-04 & 05-).
(g) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR RANDY DEVRIES
AND BRIAN MEHR (W ASTEW A TER SUPERINTENDENT) TO MICHIGAN AND GEORGIA
FROM MAY 2 - 5, 2006, TO EVALUATE MEMBRANE BIOREACTOR WASTEWATER
TECHNOLOGY
Items 5( c) 1, 5( e) and 5(g) were pulled for separate action.
Motion by Stotts, second by Haugen, to approve consent agenda with the exception of the items
mentioned above. Motion carried unanimously.
Item 5(c)1 had further discussion. Mayor Cook questioned the drainage issue regarding this
property. Kent Exner, City Engineer, stated that thIS issue has been looked into and there is an
existing drainage inlet off of School Road which was going to be eliminated preliminarily. This inlet
will now remain in place and the flow will run to Rotary Park with minor drainage to the northeast.
Motion by Haugen, second by Stotts to approve Item 5(c)1. Motion carried unanimously.
Item 5( d) had further discussion. Steve Cook stated that the Jaycees have requested that the fees be
waived for the event as in years past.
Motion by Peterson, second by Stotts, to ap(Jrove the permit requests and waiver of fees for the
Jaycee Water Carnival. Motion carried unarumously.
Item 5(g) had further discussion. Steve Cook asked for clarification regarding this out-of-state travel
request. John Rodeberg, Public Works Director, stated that a membrane bioreactor is in the capital
improvement plan for the wastewater treatment facility. Donohue & Associates has recommended
this feature and that city staff research and review the equipment for operations and maintenance
usage.
Motion by Peterson, second by Haugen, to approve Item 5(g). Motion carried unanimously.
6. PUBLIC HEARINGS - 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF IMPROVEMENTS RELATED TO STATE HIGHWAY
7 (LETTING NO.1, PROJECT NO. 06-01) - CONTINUATION FROM APRIL 11, 2006 -
ADOPTING ASSESSMENT ROLL AND PARKING RESTRICTIONS
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that an open house was
held with property owners regarding specific issues. Based on some issues that arose from the open
house, a few adjustments have been made and a revised assessment roll has been distributed. In
addition, parking will be restricted along the detour route.
Doug Rytsma, 465 Bluff Street, presented before the Council. Mr. Rytsma asked where he should
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CITY COUNCIL MINUTES - APRIL 25, 2006
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park when Bluff Street is being worked on. WithJ10 parking on 5th Avenue he was unsure where to
park. It was clarified that east of Bluff Street on 5 A venue there will be no parking restrictions. All
residents will be getting a new assessment notice.
Motion by Stotts, second by Peterson, to close public hearing. Motion carried unanimously.
Motion by Peterson, second by Stotts, to approve adopting assessment roll and parking restrictions
along detour route. John Rodeberg, Public Works Director, stated that it was discussed at a
workshop earlier on how to handle assessment payments and deferring some payments until the
phase of the project effects their property. Ken Merrill, Finance Director, stated that according to the
City's financial advisor, there would be added cost to deferring the assessments and they recommend
that the City proceed with practice as in the past. The City does not "make money" on the current
process by adding + I % to the interest rate as was questioned by a resident at the last Council
meeting. Nor is the City allowed to make money by' taking out a bond and then investing for a
period of time at a higher rate (arbitrage). This possibllity was questioned by a residents in regard to
the two-phase payments to MnDOT for the project. Motion carried unanimously.
(b ) CONSIDERATION FOR APPROVAL OF IMPROVEMENTS RELATED TO DENVER A VENUE
SE (LETTING NO.3, PROJECT NO. 06-03) - ORDERING IMPROVEMENT AND
PREP ARA TlON OF PLANS & SPECIFICATIONS
John Rodeberg, Public Works Director, explained that this is the road that runs east from Applebee's
over to the Summerset and Farr Additions.
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This project will provide adequate access and City utilities to developing areas, will aid in future
Ridgewater expansion possibIlities, comflete the urban collector street between Hwy 15 and the
large residential area to the east and wil improve the Hwy 15 and Denver Avenue intersection.
Estimated project cost is $869,300 bein~ funded with the trunk watermain fund, city bonding and
assessments. City staff is currently havmg discussions with Ridgewater College, Applebee's and
Farr Development regarding property acquisition. Should the project proceed as planned,
construction will take place July through October of2006.
John Rodeberg noted that staff is considering deferring assessments to Ridgewater College as there is
no short-term benefit. However, long-term the college's master plan calls for connections to Denver
Avenue. Current policy would allow for assessments to activate when the property is developed or in
10 years, whichever occurs first. The property the college owns now that the City would like to
acquire is agricultural land.
Mayor Cook questioned the amount of bonding the City would incur. Mayor Cook would like to
have more information in reference to the Farr Development property that this road would service
before the project begins.
Greg Hewing, Director of Real Estate for Minnesota Colleges, presented before the Council. Mr.
Hewing presented a formal approval of the sale of Ridgewater College to the City for the Denver
Avenue project and asked that the Council strongly consider deferred assessment for Ridgewater.
Motion by Peterson, second by Haugen, to close public hearing. Motion carried unanimously.
Motion by Peterson, second by Stotts, to approve ordering improvement and preparation of plans and
specifications. Motion carried unanimously.
7. COMMUNICATIONS. REQUESTS AND PETITIONS
(a) PRESENTATION ON MOSQUITO CONTROL
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John Rodeberg, Public Works Director, presented before the Council. Mr. Rodeberg stated that the
City intends to kick off the program shortly and two presentations will be given tonight regarding
various sides of information.
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Jared LaFave, 228 Grove St. SW, presented before the Council. Mr. LaFave stated that he has
concerns with the mosquito control program proposed to be implemented. Mr. Lafave stated that
the product that will be used for mosquito control is Kontrol 4-4. Mr. LaFave stated that Kontrol 4-4
with Permethrin is a hazardous chemlCal as defined by OSHA Hazard Communication Standard,and
is hazardous to humans, pets, birds, fish and other animals. Mr. LaFave also presented facts on
Permethrin vs. West Nile. Mr. Lafave feels that there are viable alternatives to Kontrol 4-4, such as
BTI, mosquito barrier, bats and purple martens. He asked that the Council consider using
alternatives instead of a hazardous chemical.
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John Olson, Public Works Superintendent, presented before the Council. Mr. Olson explained that
last year briquettes were applied to stormwater ponds, however this year no application will be done
to ponds, instead testing and studies of the pond areas will be conducted. An integrated plan has
been designed to determine where the mosquitoes are coming from.
Mr. LaFave requested that more information be shared with the public about health risks, opt out
program, spray locations and dates, and safety measures. Mayor Cook stated that this is already
being worked on. He also requested that the Council rescind the present mosquito control plan that
uses Kontrol 4-4 and implement alternatives.
Casey Stotts stated that the Council has been working on this project for a year and asked why Mr.
LaFave has waited until now to present alternatives. John Olson explained that he and Mr. LaFave
did meet last year regarding alternatives presented by him.
Brian Musich, Professional Mosquito Control, presented before the Council. Mr. Musich stated that
mosquitos are controlled to reduce them to a nuisance level. Mr. Musich stated that the most
important tool in mosquito control is the dosage of the chemical used. Ways to control mosquitos
are source reduction, larvae control and an adult mosquito control program. The process intended
for implementation by the City uses approximately 2 'Ii gallons per hour of chemical using an ultra
low volume technique (or 1 oz. per acre) which is significantly less than the permissible amount.
Mr. Musich did not necessarily feel that the alternatives presented would be the most effective.
Application of the chemical would be applied at night time and is typically non-toxic to other insects
as well as to humans and vegetation.
Mr. Musich explained that if a property owner wishes to opt out, for the most part, the entire block
that property owner lives on will not be treated. In Mr. Musich's 14 years workin& for Professional
Mosquito Control he has not received any reports of human health issues, such as mitation or other
hazards.
Mr. Musich explained that the public can call his company with any concerns or to opt out of the
program. The current schedule is to make the first aJ?'plication the Monday before Memorial Day
with weekly treatments for 11 weeks. Information Wlll be put on the City's web site soon.
Jared Lafave would like to know what the particle breaks down ipto. Again, he asked that the City
get information out to the public plenty of time prior to May 23' .
8. UNFINISHED BUSINESS
9. NEW BUSINESS
(a) CONSIDERATION OF AN AMENDMENT TO SECTION 154.127 OF THE CITY CODE
REGARDING OFF-PREMISE SIGNAGE (UNANIMOUSLY REJECTED BY PLANNING
COMMISSION)
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Bonnie Baumetz, Planning Coordinator, presented before the Council. Ms. Baumetz stated that a
Physical Appearance Committee had met today and they agree with the Planning Commission in that
the ordinance should not be adopted as presented. However, a new ordinance will be presented at a
future date with revisions to the proposed ordinance that the Plannin~ Commission considered. Ms.
Baumetz explained that the zoning code does not allow for off-premIse signage. Jim Haugen stated
that the Planning Commission had reservations as to if this ordinance would cause inundation of
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signage in the downtown area.
Motion by Peterson, second by Stotts, to reject amendment to Section 154.127 of Hutchinson City
Code pertaining to off-premise signage. Motion carried unanimously.
(b) CONSIDERATION FORAPPROV AL OF ITEMS RELATED TO CENTURY AVENUE WATER
TOWER REHABILITATION (LETTING NO.8, PROJECT NO. 06-10) - DISCUSSION
REGARDING BID ALTERNATES & A WARDING CONTRACT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the project
improvements and benefits include interior/exterior coating removal and painting, interior/exterior
structural repairs, interior/exterior containment systems and protection/relocation of existing
antennae equipment. The estimated project cost is $347,300 with funding coming from the trunk
watermain fund. If awarded, the project construction will begin July 31 with final completion
scheduled for October 27.
Motion by Peterson, second by Haugen, to approve items related to Century Avenue Water Tower
rehabilitation and award contract to Odland Protective Coatings of Rockford, MN. Motion carried
unanimously.
(c) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH
DONOHUE & ASSOCIATES FOR W ASTEW A TER TREATMENT FACILITY
IMPROVEMENTS
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Ed Nevers, Donohue & Associates, presented before the Council. Mr. Nevers informed the Council
that the existing plant was constructed in 1988 with a life expectancy of 20 years. In 2004 a
biosolids facility was constructed. Currently the facility is over capaCIty in the liquids phase of
processing. A much higher level of treatment performance will be obtained with these
rmprovements. This a~reement will cover predesign and design services for the capacity and
phosphorous treatment Improvements at the wastewater treatment facility. Total project cost is
estimated at $10.3 to $10.8 million and is included in the capital improvement plan. This project
could be covered through a low-interest loan through the state as well as grant money.
Motion by Stotts, second by Peterson, to ap'(Jrove engineering services agreement with Donohue &
Associates for Wastewater Treatment Faclhty improvements. Motion carried unanimously.
(d) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO CONSIDER
PROPERTY ACQUISITION FOR HUTCHINSON AREA HEALTH CARE (250 FREEMONT
AVENUE SE UNIT 125 AND LOTS 14 & 15, BLOCK 6, VILLAGE OF DASSEL AND LOTS
16 & 17, BLOCK 6 VILLAGE OF DASSEL)
City Attorney Marc Sebora referred to the purpose of this closed session. Mr. Sebora explained that
the closed session is to discuss the acquisition of250 Freemont Avenuse SE Unit 125. He clarified
that the discussion will surround purchasing one unit and not the entire condominium piece.
Roy Fredrickson, 1300 Sherwood Street, presented before the Council. Mr. Fredrickson stated that
he represents the residents of Greencastle and distributed a petition to the Council Members. On
behalf of the residents, Mr. Fredrickson stated that they would prefer that the hospital not be the
owner of a unit.
Alice Fredrickson stated that the fear is that if the hospital is the owner of a unit, their property value
will diminish. The residents are leary to the hospital rentin~ out the unit as well. The residents are
afraid that eventually they will be "pushed out" of the facihty.
Havey TaIcutt presented before the Council. Mr. TaIcutt said everyone is happy at GreencastIe and
no one wants to be displaced.
e Motion by Haugen, second by Peterson, to convene into closed session at 7:40 p.m. Motion carried
unanimously.
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CITY COUNCIL MINUTES - APRIL 25, 2006
Motion by Peterson, second by Stotts to reconvene into regular session at 8 :OS p.m.
10. MISCELLANEOUS
(a) COMMUNICATIONS
Marc Sebora - Mr. Sebora stated that a dangerous dog desi~nation had been sent out to a dog owner
and the dog owner has appealed the designation. A heanng must be set in front of the Coilncil
within three weeks.
Motion by Peterson, second by Stotts, to set dangerous dog appeal hearing for May 4, 2006, at 4:00
p.m. at CIty Center. Motion carried unanimously.
Ken Merrill- Mr. Merrill explained that final interviews for the Planning Director were held today.
A decision is hoped to be reached within the next couple of days.
John Rodeberg - Mr. Rodeberg noted that the new Wastewater Superintendent will be starting on
May 1,2006. Additionally, the wastewater apprenticeship program will roll out in about a month. A
formal presentation will be made to the Council. Mr. Rodeberg also requested that residents
consider alternative routes other than the Hwy 7 detour routes. Also, weekly meetings are held on
Tuesdays at 12:30 p.m. in the Council Chambers regarding Hwy 7 updates.
Mayor Cook - Mayor Cook reminded the public about the Board of Equalization hearing scheduled
for May 4, 2006, at 4:30 p.m. to discuss property valuations.
I I. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments. Motion
carried unanimously.
12. ADJOURN
With no further business to discuss, a motion was made by Haugen, seconded by Sotts, to adjourn at
8:0S p.m. Motion carried unanimously.
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MINUTES
BID OPENING
BAG FILM (3 mil)
PIT-RUN WASHED SAND
SPHAGNUM PEAT
REED SEDGE PEAT
MAY 1, 2006
Present:
Gary D. Plotz, City Administrator, Doug Johnson, Creekside Supervisor, and
Melissa Starke, Recorder
Gary Plotz, City Administrator, called the bid opening to order at 10:00 a.m.
Mr. Plotz dispensed with the reading of Advertisements for Bids. The following bids were
opened and read:
PIT-RUN WASHED SAND
Reiner Contracting
Hutchinson, MN
Bid Amount
$7.95/ton
*Meeker Washed Sand & Gravel
Litchfield, MN
*bid received after deadline
Bid Amount
$6. 18/ton
SPHAGNUM PEAT
Peat Inc.
Elk River, MN
Bid Amount
$16.95/yard
REED SEDGE PEAT
Thompson Farms
Aitkin, MN 2500 yards Non-Sterile
Delivered
2007 Bid Amount
$7.00/yard
$20.00/yard
Blue Valley Sod
Winnebago, MN
5000 yards Sterile Unscreened
2500 yards NonSterile Unscreened
5000 yards Sterile Screened
2500 yards NonSterile Screened
2007 Bid Amount
$3.54/yard
$3.07/yard
$4.64/yard
$4.07/yard
2008 Bid Amount
$8.00/yard
$21. OO/yard
2008 Bid Amount
$3.67/yard
$3.17/yard
$4. 77/yard
$4.l7/yard
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Sampson Farms
Prior Lake, MN
5000 yards Sterile
2500 yards NonSterile
2007 Bid AmoUflt
2008 Bid Amount
$4.00/yard
$3.50/yard
$4.00/yard
$3.50/yard
BAG FILM
ColorAd
Indian Trail, NC
Bid Amount
1. 40 lb. Creekside Topsoil: $29,578.50
2. 40 lb. Creekside Potting Soil: $4929.75
3. 40 lb. SplenderGro Topsoil: $31,480.00
4. 40 lb. SplenderGro Peat: $4918.75
5. 40 lb. SplenderGro Potting Soil: $2951.25
6. 20 lb. Creekside Topsoil: $6200.32
7. 20 lb. SplenderGro Topsoil: $11,754.75
8. 40 lb. WonderBlend: n/a
9. SplenderGro Mulch: $5939.89
SuperGroup
Entigo, WI
Bid Amount
1. 40 lb. Creekside Topsoil: $41,529.00
2. 40 lb. Creekside Potting Soil: $6921.50
3. 40 lb. SplenderGro Topsoil: $44,297.60
4. 40 lb. SplenderGro Peat: $6921.50
5. 40 lb. SplenderGro Potting Soil: $4152.90
6. 20 lb. Creekside Topsoil: $7184.64
7. 20 lb. SplenderGro Topsoil: $16,839.00
8. 40 lb. WonderBlend Manure: $15,887.45
9. 40 lb. WonderBlend Garden Soil: $3906.75
10. SplenderGro Mulch: $7360.32
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Trinity Packaging
Arrnak, NY
Bid Amount
1. 40 lb. Creekside Topsoil: $208.00/thousand
2. 40 lb. Creekside Potting Soil: $208.00/thousand
3. 40 lb. SplenderGro Topsoil: $208.00/thousand
4. 40 lb. SplenderGro Peat: $208.00/thousand
5. 40 lb. SplenderGro Potting: 208.00/thousand
6. 20 lb. Creekside Topsoil: $163.00/thousand
7. 20 lb. SplenderGro Topsoil: $159.00/thousand
8. 40 lb. WonderBlend Manure: $281.00/thousand
9. 40 lb. WonderBlend Soil: $281.00/thousand
10. SplenderGro Mulch: $370.00/thousand
e For details on 2.75 mil bids and 2008 bids, see detailed bid forms.
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The bid opening adjourned at 10:30 a.m.
ATTEST:
Gary D. Plotz, City Administrator
Steven W. Cook, Mayor
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Hutchinson Fire
Department
Memo
To: Mayor and City Council Members
From: Brad Emans, Fire Chief
Date: 05101/06
Re: Monthly Update on Activities of the Fire Deparbnent
The fire deparbnent responded to 29 general alarms in the month of April.
Example of a few of the calls:
. We responded to an aparbnent fire where we found an oven on fire. The fire was contained to the
oven, with only minor smoke damage to the house.
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. We responded to a motor vehicle accident where a power pole was struck, downed live wires, and
the victim or the accident was not found for hours.
. We responded to an arson fire where an 11-year old male lit some grass, etc. on fire behind a
mobile home.
. We responded to a possible chemical leak that tumed out to be low oxygen level in one of our
large retail stores, several employees were feeling ill.
. We responded to a motorcycle accident where one of the victims died on scene.
. We responded to a residential fire, upon arrival we found the clothes dryer on fire. The property
owner had left the dryer run when leaving the property. The house sustained moderate smoke
damage.
. We responded to a call that a boat with a person in it was drifting toward the dam, the occupant
was able to get the boat to shore before going over the dam.
. We responded to a large wild land fire out of control northwest of the city, it took the Hutchinson
and the litchfield fire departments 4 hours to get the fire under control and extinguished. It should
be noted that the same group started the same area on fire again that same night in an effort to
complete their "controlled" bum ... yes, we got called again!
. We responded to a natural gas leak in one of our restaurants, we shut the gas off, cleared the area
and told management to contact a repair company.
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. We responded to a small child struck in playground equipment, we were able to extricate the child
after cutting the equipment apart.
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This is the breakdown of the calls for the month:
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City:
Residential 1 Commercial/Industrial 8 Multi-family 5 School 0 Carbon Monoxide 2
Hazardous Material 2 Vehicle 0 Rescue 2 Medical 2 Grass 1 Sky-Warn 0 Good Will 0
Mutual Aid 0
Arson 1 (Grass fire)
Rural:
Rescue 2 Grass Type 2 Medical 1 Residential 1 Farm Building Hazardous Material
Carbon Monoxide 0 Vehide 0 Commercial/Industrial 0 Good Will 0 Arson 0
Drills / Meetings / Other Infonnation
. We scheduled an extra officers meeting to deal with the following items:
1. Pandemic Flu - Planning for response with paid-on-call responders. Note: We have developed a
plan and will be working with the PD and EMS in the very near future on our response plan.
2. Sky-Wam - Interagency response (this is in regard to the fact all fire departments are not on the
same radio frequency, Mcleod is far behind the times).
3. Retention issues - Recruitment of fireman that live doser to the station.
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4. Pre-OSHA inspection corrections.
5. Hwy 7 construction update.
6. Replacements of the current boat, motor, trailer with donation money.
7. Logistics of moving myself to the fire station.
. Annual required hose testing / we test all of fire hose on the trucks and in the racks to 300 psi.
. Locate an address and hook-up to a hydrant and quick attack it. It is a team building drill.
. Extra training: Lt. Craig scheduled a pump training dass for our newer fireflQhters.
Fire Prevention / Public Relations
. "We Care About Our Kids" at the Hutch Mall (a prevention/public relations venue).
. Fire extinguisher training for the DNR employees.
. "Save-A-Life" update - The numbers: We gave out 708 batteries for smoke detectors and 16
smoke detectors. We feel we are making a difference!
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. Page 2
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Minutes
Hutchinson Public Library Board
March 27, 2006
Members present: President Julie Jensen, John Hassinger, John Paulsen, Larry Ladd, Janet Vacek and
Mary Henke, Ex Officio
Members absent: Kay Johnson and Kay Peterson
President Jensen called the meeting to order. Minutes ofthe February 27,2006 meeting were approved.
Reports: 1. MALF (Minnesota Association of Library Friends) was attended by Julie Jensen. She
reported on information and programs that Friends sponsor.
2. PLS board nieeting report from March 16,2006 via Jack Sandberg's notes
. Audit completed and everything is OK.
. Continue to look at models for library system
. Wage and salary structure developed
· Goals/Future Structures Ad Hoc Committee report presented
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Old Business:
1. Doug Ohman to present on April 4 from 7:00-8:30 p.m. for National Library Week
2. Dr. Mark Seeley will present at the Community Forum on April 25 from 7:00-8:30 p.m.
3. New Board Members. Four people applied. The names of Roger Vacek and Yvonne
Meyer Johnson were recommended to the mayor as new board members, replacing Larry
Ladd and Kay Johnson.
4. Focus group information was reviewed. The idea of having information and library card
applications in Welcome Packet was made. Also explore ways Library can be useful to
minority communities.
5. Mary reported on computer system upgrade. It's going reasonably well.
6. Library Legislative Day is March 30"'. There isn't a need to attend this year but other
mechanisms are developed.
New Business:
I. Lorraine Erickson, Annette Koehler and Larry Botzet have resigned. Resignations
accepted. A recognition coffee will be held.
2. Capital Improvement Projects for 2006: Three areas that are to be addressed are:
. Outer library door/window replacement--$13,OOO
. West window replacements-$13,OOO
. Furniture replacement-$16, 600
. Automation upgrade--$9,700
All these projects are approved for this year.
3. Present fire alann system does not meet code. Plans are underway to replace system.
4. The PLS Annual Awards Banquet is April 20 at Montevideo. Discussion of persons for
Hall of Fame Award.
Next meeting will be April 24 at 4:30 p.m.
Meeting adjourned.
Donations received in February from Margo Hinrichs and Brenda Van Der Steeg.
Respectfully submitted,
e John Hassinger, Co-Secretary
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+HUTCHINSON AIRPORT COMMISSION
March 16, 2006
5:30 p.m.
Airport ArrivaVDeparture Building
Minutes
Members present:
Dave Skaar, Doug McGraw, Dick Freeman, Joel Schwarze
Members absent:
Chuck Brill
Others Present:
John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Ray Wilson, Life
Link III; Julie Neubarth; Tim Miller; John Miller; Brent Reiner
Meeting called to order at 5:36 p.m. There was a quorum of members present.
.h Approve Minutes of January 19.2006 & February ]4, 2006 meetinl!s
Motion made by Freeman, second by Schwarze to approve minutes. Unanimous approval.
b Skvdive Hutchinson Buildinl!
I) Appraisal of Sky dive Hutchinson property. Sorenson Appraisal will be asked to perform the appraisal
on the building/site and, separately, the remaining bare land. Once the appraisal is received, the Eakins
will be contacted to see ifthey would be interested. The appraisal document serves as the basis for
FAA financing. TKDA will not proceed with Environmental Worksheets unless directed, once it is
determined whether there is interest expressed by the Eakins.
2) There would be a potential partnership opportunity between the airport and Trailblazer Transit if the
building were constructed. Trailblazer is planning to construct a bus garage and office space in
Hutchinson.
3) The CIP update is required. Once the interest of the Eakins has been determined, the actual use of CIP
money will be better planned. The airport has over $300,000 of available AlP funding from FAA for
eligible projects.
4) Construction of a hangar will be the highest priority if Skydive Hutchinson is not available.
J:. Review private and/or commercial operations activity
I) Life Link III - Life Link III has been on the field for approximately I year. The term of their lease is
IS-months.
Commissioners relayed the community's appreciation of Life Link Ill's service to Mr. Ray
Wilson, a Life Link III pilot. Mr. Wilson reported that Life Link III had been well received in the
community and that there was positive correlation in the community between their presence here
and airport operations.
Mr. Wilson discussed, in general terms, Life Link Ill's plans to concentrate on the Hutchinson
operations once their building in New Richmond, WI was completed. Mr. Wilson reported that he
had been to the new hangar in New Richmond recently and the building is nearing completion so
in a short time, it would be expected that there would be proposals drafted for construction at
Hutchinson.
2) Olson reminded Commissioners ofa potential request for establishment ofa tandem-jump skydiving
operation on the field. Originally, the interested party was directed to Skydive Hutchinson, to see
if there would be a possibility for an acquisition. The proposed operations, however, would be
much more limited in scope, making acquisition of Skydive Hutchinson unfeasible. Discussion of
necessary conditions will be held when the interested party submits a specific proposal.
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Airport Commission
Minutes
March] 6, 2006
Page 2
~ Operational Issues
I) The annual Minnesota Airport Symposium will be held in Willmar, MN on April 19-21, 2006.
Typically only one person from the City can attend the Symposium because of the lodging costs.
Because commute to Willmar is reasonable, up to three people attend the Symposium. The amount
included in the existing budget would cover three $135 registration fees. The following personnel
are planning to attend the Symposium: Skaar, Freeman & Olson
2) Commissioners requested that a pedestal be purchased for a visitor log, to be placed in a prominent
place in the lobby. Also, Commissioners requested a sign be posted at the fuel pumps indicating
the desire for transient aircraft to sign in.
3) Tom Parker indicated that an economic impact study was facilitated by AOPA for the Crystal Airport
(MAC). A recent article indicated that the MAC had accepted the AOPA report, which highlighted
the significant economic impact ofthe airport. Olson reported that there is an economic impact
calculator, designed by the AirTAP program (U ofM), which may be a helpful too] to consider
using as we could more easily communicate the airport's economic impact on Hutchinson.
~ Other Discussions
I) Olson reported that the Ken Butler print was hung at Airport Lobby.
2) City Director of PlanningIBldg/Zoning Dept., scheduled for this meeting, has resigned.
Commissioners expressed their desire schedule a meeting with the new Director soon after he/she
arrives. Zoning to protect the airport will be crucial as development continues to move closer. Also,
air traffic easements should be considered in new developments that may lie within traditional flight
paths.
3) Installing concrete pads for heavier jets had previously been discussed. Twice in the last few years, a
large jet aircraft has sunk into the bituminous apron on hot, sunny days. Parking at least the main
landing gear ofthese larger aircraft on concrete. approximately 4' x 150', would avoid this problem in
the future. Further discussions will be held at the next meeting.
New Business
I) Brent Reiner inquired whether the Airport Commission would consider a proposal to expand private
hangars on the field, considering required apron/taxi lane would also be privately constructed. Mr.
Reiner received a set of airport plans identifying the typical section of asphalt for his review.
Olson was directed to set up a meeting between Mr. Reiner, TKDA, and airport staff to review any
proposal. Olson will also send Mr. Reiner a copy of the Airport's Minimum Standards for his
review.
At 6:55, a motion to adjourn was made by Schwarze, second by Freeman. Unanimous approval.
NEXT MEETING:
Thursday April 27, 2006 - 5:30 p.m. at the Airport ArrivallDeparture Building
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MINUTES
Parks, Recreation & Community Education Advisory Board
March 6, 2006
Members present were: Bill Arndt and Mike Cannon. Also present were DolfMoon, September
Jacobsen, Sharon Armstrong, John McRaith and Karen McKay.
The meeting was called to order at 5:21 pm.
A motion was made by Bill Arndt and seconded by Mike Cannon to approve the minutes dated
February 6, 2006. The board unanimously agreed.
OLD BUSINESS
Downtown Banners - The Chamber of Commerce is promoting sponsorship of banners for
downtown and is receiving a good response from the community.
Luce Line Trail - Meetings continue regarding paving a portion of the Luce Line Trail between
Hutchinson and Winsted. The bicycling group is working with horseback riders and
snowmobilers all of whom would be using the trail. Some representatives feel the Department of
Natural Resources should manage the trail.
Public Arts - A commission was set up by the City Council to set parameters and outline
procedures for accepting gifts for the City of Hutchinson; for example statues and water
fountains. At this time, gifts are accepted without consideration of the cost of ownership such as
care and maintenance.
NEW BUSINESS
September Jacobsen, Event Center Coordinator, is responsible for the Event Center, Senior
. Programming and Adaptive Recreation. September reviewed rental and attendance statistics at
the Event Center with the board. Wednesdays are becoming a popular day for business rentals.
A linen fee has been implemented to cover the cost of cleaning and replacement of the table
linens.
The number of senior citizens using the facility on a daily basis has increased. The number of
fundraising projects has grown. The Senior Board directs the funds to enhance senior
programmmg.
The Adaptive Recreation Program meets at the Event Center September through May and
accommodates approximately 100 participants from surrounding communities.
300i{
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MINUTES
PRCE Advisory Board
March 6, 2006
Page Two
Sharon Armstrong, Community Education Programmer reviewed the school facilities that are
rented by user groups. A new fee schedule will be implemented in July with rates that better
reflect the cost for the use of the facilities. Rent fees collected are deposited into the School
District's general fund.
The Adult Basic Education (ABE) program meets year round at Ridgewater College. It's
designed to prepare students for their GED. Some the courses include English as a second
language, writing and social studies.
Early Childhood Family Education (ECFE) is a program that provides parenting skills to families
of children from birth to kindergarten age.
John McRaith, Recreation Servic~s Coordinator, told the board that there were 134 parent
volunteer coaches in 2005. Hutchinson hosted a large number of tournaments last year with the
help of other current staff, such as Mark Weis, Maintenance Specialist at the Rec Center and
Burich Arenas and Randy Starke, Parks Maintenance. The financial impact that these
tournaments provide in the community is difficult to calculate.
John posed the following questions to the Board "Should elementary aged teams be divided by
ability or at random?" and "At what age do you stop giving equal play time in youth sports?"
Mike Cannon feels that equal play time should be provided until ih and 8th grade in basketball,
as an example.
ADJOURNMENT
The meeting was adjourned at 6:31 pm on a motion made by Bill Arndt, seconded by Mike
Carmon and agreed to unanimously by the board.
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RESOLUTION NO. 12948
RESOLUTION ALLOWING PLACEMENT OF ANTENNA ON COMMUNICATIONS TOWER
LOCATED AT 412 - 3RD AVENUE N.W.
WHEREAS, the City Code, Section 154.119 (C) allows antennas on structures by resolution of the City
Council and;
WHEREAS, the City Council granted a Conditional Use Permit, Resolution No. 12915, to Blue Wing
Inc. to allow the construction of a communications tower at 412-3rd Ave. N.W. and;
WHEREAS, the City Council has reviewed and approves the request by Nextel to place antennas on a
tower owned by Blue Wing Inc. located at 412 - 3rd Avenue N.W. and;
WHEREAS, the request is in compliance and consistent with the City of Hutchinson codes and
regulations;
BE IT RESOL VED; the Hutchinson City Council recommends approval of the request to co-locate an
antenna on the Blue Wing Inc. communications tower located at 412-3rd Ave N.E.
Adopted by the Hutchinson City Council this 9th day of May, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
51)\
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Jason Hall
11225 00'" Ave North, Suite 201
Maple Grove, MN 55369
Mobile 612-S7CJ..0101
Phone 763.315.5859
Fax 763.315.5860
II" "\1.1.1 ,\" 1111 I I . 1'\( .
To:
City of Hutchinson (Bonnie Baumetz)
From: Jason Hall
Re: Nelltel Land tJae..BuiJdlng Penn it application D8te 4/17/06
for coIocatIon on Blue Wing Inc.
Communication Tower at 412 3rd Ave NW
On behalf of Nextel West Corp ("Nextel") please accept this application to co-locate on the proposed
Blue Wing Inc. Tower (Resolution # 12915). Nexte1 would like to provide better wireless coverage in the
City of Hutchinson area by July 2006.
The proposed antennas would be panel antennas, i.e. directional antennas. At the base of the tower, located
inside the fenced compound area, Nextel would have a 12ft x 20ft pre-fub Fiberbond shelter that houses
their equipment.
If you have any questions or need anything before the next City Council meeting, please let me know.
Thanks for you time and consideration on this matter
Sincerely,
~.r? ~r -
Jason Hall
Project Manager (on behalf ofNextel)
Mobile: 612-670-0101
Office: 763-315-5860
Fax: 763-315-5860
ATTACHMENTS:
-Signed Application
-Legal Description and PIN of Property
-Antenna and Shelter Drawings
-Fiberbond Shelter Plan
-Photo of2 Ne:xtel shelters
CX-b) \
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Sample 12 x 20 Nextel shelter
Sample 12 x 20 Nextel shelter
5L1) 1
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RESOLUTION NO. 12915
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO
TO ALLOW CONSTRUCTION OF A 190 FOOT MONOPOLE COMMUNICATIONS TOWER ON
PROPERTY LOCATED AT 412 3RD AVE NW (NEW DIMENSION PLATING)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. The property owner and applicant are requesting a conditional use permit for the construction of a 190 foot
monopole tower to be located on the rear lot of the New Dimension Plating property lor.~tffi on 3rd Ave NW.
The property is located in the I/C district with the following legal description:
LEGAL DESCRIPTION:
That part of the Southeast Quarter of the Southeast Quarter of
Section 36, Township 117, Range 30, McLeod County, Minnesota,
described as beginning at a point on the - North line of said
Southeast Quarter of the Southeast Quarter, said point being
898.00 feet East, assumed bearing, of the Northwest Comer of said
Southeast Quarter of the Southeast Quarter ; thence continuing
East 42.00 teet along said North line; thence South 33.00 feet;
thence East 264.00 feet to a point 1204.00 feet East of and 33.00
feet South of said Northwest Corner of the Southeast Quarter of
the Southeast Quarter of said Section 36; thence South 290.14 feet
to a point on the Northerly right-of-way line of Dakota Rail Inc.;
thence Southwesterly 312.18 feet along said Northerly right-of-
way line to a point South of the point of beginning; thence North
384.81 feet to the point of beginning.
e 2.
The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
antlcipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance .and the Comprehensive Plan, if the conditions, as outlined below are met.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. There is to be buffering on the rear of the property. The proposal would be for a
60 foot row of lilacs. The Forester should have the final approval over specie type.
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2. Liability Insurance coverage to cover damage to buildings/vehicles etc. on other
properties.
3. The Airport Commission must provide their recommendation.
4. The applicant is agreeing to co-location opportunities (Section 154.119 any
proposed commercial tower shall be designed, structurally, electronically and in
all respects, to accommodate both the applicant's antennas and comparallle
antennas for at least two additional users if the tower is over 100 feet in height or
for at least one additional user if the tower is over 75 feet in height. Towers must
be designed to allow for future rearrangement of antennas upon the tower and to
accept antennas mounted at varying heights.)
5. The fence is to be constructed of either brick masomy walls or solid wood fencing
of a height of no less than six feet (section 154.119)
5(1) 1
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P..es?)ution No. 12915
Monopole Tower - 3rd Ave. NW
February 28, 1006
Page 2
6. The buildings, fencing and landscaping shall be maintained.
7. All abandoned or unused towers and associated facilities shall be removed within
six months of cessation of operations at the site unless a time extension is
approved by the Planning Commission. In the event that a tower is not removed
within six months of cessation of operations at a site, the tower and associated
facilities may be removed by the city and the costs of removal assessed against the
property. .
8. The 3ite pld.llll1Usl provide verification that the locatIon ot'the tower is above the
100 year flood elevation.
9. Provide approved drawing before City Council meeting.
Adopted by the City Council this 28th day of February, 2006.
ATTEST:
~~~
GaryD. Plo .
City Administrator
'- \,R~ I~~ U-.~ r ~
Steven W. Cook
Mayor
5Lb)\
RESOLUTION NO. 12949
CITY OF HUTCHINSON
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RESOLUTION FOR PURCHASE
The Hutchinson City COUflcil authorizes the purchase ofthe following:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
Compost Bags $31,980 Compost container liners Refuse Yes Jesco
Powerscreen rental $21,663 Screener operations Creekside Yes Theco Inc
.e following items were authorized due to an emergency need:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
rotion Made By:
Seconded By:
Resolution submitted for Council action
Kenneth B. Merrill
by: Finance Director
Date Approved: May 9,2006
:5 Q;)d-.
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Hutchinson Downtown
Association
Memo
To:
Honorable Mayor and City Council
From:
Jessica Evans, EDA Intem
cc:
Gary Plotz, City Administrator
Date:
May 3, 2006
Re:
Request to use city right-of-way for Popcom Wagon
On behalf of the Hutchinson Downtown Association, I am submitting a request to the City Council to
use city right-of-way at the comer of Main Street and First Avenue SE to operate the Popcorn Wagon
from May 27 through October 28, 2006.
The HDA has secured the Hutchinson Girl Scout Trippers as the 2006 vendor. The required
days/hours of operation will be as follows:
. Farmers Market: Saturdays from 8:00a.m. -12:00p.m. & Wednesdays from 3:00-6:00p.m.
. Music in the Park: Mondays from 7:00-8:30p.m. (June 12-August 14)
. Dairy Day Celebration: Friday, June 9th from 11 :ooa.m. -1 :30p.m.
. Jaycee Water Carnival: Sunday, June 18th from 11 :ooa.m. -5:00p.m
. Hometown Baroain Days: Thursday, July 13th from 11:00a.m. -2:00p.m. & Friday, July 14th
from 11 :OOa.m. -2:00p.m.
. Arts and Craftsffaste of Hutchinson: Friday, September 15th from 10:00a.m.-6:00p.m. &
Saturday, September 16th from 9:00a.m -4:00p.m.
The dayslhours listed aboye are the times that the Hutchinson Downtown Association requires the
vendor to be open. The Hutchinson Girl Scout Trippers have indicated that they are working on
finding volunteers to be open additional days/hours.
Thank you for your consideration of this matter. If you have any questions, please feel free to contact
me at (320) 234-5652.
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PUBLICATION NO. 12953
RESOLUTION NO.
A RESOLUTION TO USE CITY RIGHT -OF- WAY FOR POPCORN WAGON IN
LIBRARY SQUARE
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
WHEREAS, the Popcorn Wagon will be located at the corner of Main Street and First
Avenue SE in Library Square, and
WHEREAS, the Popcorn Wagon will be open for business beginning on May 27th and
concluding on October 28th; and
WHEREAS, the Popcorn Wagon will be open during major downtown events that are
important for the vitality of Hutchinson;
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THEREFORE; the City Council hereby establishes that the Hutchinson Downtown
Association, and the vendor, Hutchinson Girl Scout Trippers, shall have the use of city
right-of-way on the corner of Main Street and First Avenue SE to operate the Popcorn
Wagon from May 27 through October 28,2006, this resolution shall take effect upon its
adoption and publication;
Adopted by the City Council the
day of
,2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
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5lb)3
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Hutchinson Downtown
Association
Memo
To:
Honorable Mayor and City Council
From:
Jessica Evans, Economic Development Intem
cc:
Gary Plotz, City Administrator
Chief Dan Hatten, Hutchinson Police Department
Date:
May 3, 2006
Re:
Request to use city right-of-way for Fanners Market
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On behalf of the Hutchinson Downtown Association, I am submitting a request to the City Council to
use city right-of-way on First Avenue SE from the intersection of Main Street to Hassan Street SE to
host the Fanners Market from May 27 through October 28, 2006. .
The Fanners Market will be open on Wednesdays from 3:00 p.m. to 6:00 p.m. and on Saturdays
from 8:00 a.m. to 12:00 p.m. The Fanners Market Manager will begin setting up at approximately
2:00 p.m. on Wednesdays and 7:00 a.m. on Saturdays to prepare for the market. The Hutchinson
Downtown Association provides orange cones, ropes, and a 4-foot sign to block off the street during
set-up and while the Farmers Market is open.
Having the right-of-way on First Avenue SE for this activity is vital to the success of the Fanners
Market as it provides a safe place for both vendors and customers alike.
Thank you for your consideration of this matter. If you have any questions, please feel free to contact
me at (320) 234-5652.
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PUBLICATION NO. 12954
RESOLUTION NO.
A RESOLUTION TO USE CITY RIGHT-OF-WAY FOR FARMERS MARKET
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
WHEREAS, the Farmers Market will be located on First Avenue SEt between Main
Street and Hassan Street; and
WHEREAS, the Farmers Market season will commence on May 2i" and conclude on
October 28th; and
WHEREAS, the Market will be open from 3 p.m. until 6 p.m. on Wednesdays and 8 a.m.
until 12 p.m. on Saturdays during the Farmers Market season;
THEREFORE; the City Council hereby establishes that the Hutchinson Downtown
Association shall have the use of city right-of-way on First Avenue SE from the
intersection of Main Street to Hassan Street SE to host the Farmers Market from May 27
through October 28, 2006, this resolution shall take effect upon its adoption and
publication;
Adopted by the City Council the
day of
,2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
5LbJY
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Hutchinson Downtown
Association
Memo
To:
Honorable Mayor and City Council
From:
Jessica Evans, Economic Development Intem
cc:
Gary Plotz, City Administrator, Chief Dan Hatten, Hutchinson Police Deparbnent;
John Rodeberg, Director of Public Works
Date:
May 3, 2006
Re:
Request to restrict parking along First Avenue SE during Farmers Market Season
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On behalf of the Hutchinson Downtown Association, I am submitting a request to the City Council
to once again restrict parking along First Avenue SE between Main Street and Hassan Street
during the hours of operation for the Farmers Market season.
The Farmers Market season will begin on May 27111 and conclude October 28111, and is open during
the hours of 3 p.m.-6 p.m. Wednesdays and 8 a.m.-12 p.m. on Saturdays. The Farmers Market
Manager typically begins setting up one-hour prior to opening.
Last year, a temporary "No Parking" sign was purchased by the HDA, and set up at the beginning
of the day on Wednesdays and Saturdays. The temporary sign was successful in deterring some
parkers, but others ignored the sign due to its impermanence. Police Chief Hatten has been very
helpful with this parking issue, but has indicated that temporary signs are difficult to enforce. He
has indicated that posting permanent signs along First Avenue SE will aid officers in enforcing the
regulation. The Hutchinson Downtown Association would like to purchase permanent signs to be
installed along First Avenue SE to inform the public in a timely manner of the regulation, which will
make the Market a safer place for customers and vendors alike.
This problem affects both the vendors and customers at the Farmers Market and this resolution to
regulate parking during the market season and to adequately inform the public is needed to insure
the continued success of the Hutchinson Farmers Market.
Thank you for your consideration of this matter. If you have any questions, please feel free to
contact me at (320) 234-5652.
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PUBLICATION NO. 12955
RESOLUTION NO.
A RESOLUTION REGULATING PARKING ON FIRST AVENUE SOUTHEAST
DURING FARMERS MARKET SEASON
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
WHEREAS, the Farmers Market will be located on First A venue SE between Main Street
and Hassan Street; and
WHEREAS, the Farmers Market season will commence on May 27, 2006 and conclude
on October 28, 2006; and
WHEREAS, the Market will be open from 3 p.m. until 6 p.m. on Wednesdays and 8 a.m.
until 12 p.m. on Saturdays during the Farmers Market season; and
WHEREAS, the Hutchinson Downtown Association will provide the necessary
permanent street signs to be posted to inform the public;
THEREFORE; the City Council hereby establishes that there will be no parking allowed
along First A venue SE between Main Street and Hassan Street during the Farmers
Market season between the hours of2 p.m. and 6 p.m. on Wednesdays and 7 a.m. and 12
p.m. on Saturdays, this resolution sJ1all take effect upon its adoption and publication;
Adopted by the City Council the
,2006.
day of
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
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PUBLICATION NO.
ORDINANCE NO. 06-0435
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA
V ACA TING UfILITY AND DRAINAGE EASEMENTS LOCATED IN JENSEN
ADDITION
THE CITY COUNCIL OF THE CITY OF HUfCHINSON, MINNESOTA ORDAINS:
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Section 1. Notice of hearing was duly given and publication of said hearing was duly
made and was made to appear to the satisfaction of the City Council that it would be in
the best interests of the City to vacate utility and drainage easements located in Fairway
Estates Second Addition.
Section 2. That the utility and drainage easements to be vacated are described as follows:
Vacate the drainage and utility easement over, under and across the East 61.30 feet of the
West 68.30 feet of the South 7.00 feet of Lot 1, Block 1, Riverview Hill Addition,
according to the recorded plat thereof, as dedicated by said Riverview Hill Addition.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 9th day of May, 2006.
Steven W. Cook
Mayor
ATTEST:
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Gary D. Plotz
City Administrator
d1)/P
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L! ~\c. ,~i>1
, ~ .7" G ~, l(:J
APPLICATION FOR PUBLIC DANCE PERMIT
'7
FEE $50.00
Date Submitted (Mustbe,4we
} ;:. .).:" ',' '::- '->~~:'~J::})"'/,~',(::,:,;-?-~~-;c' .'. -, .. - _~-- '!i -'.-. - ~/i::<;(~:"-'f,:{\~~:(l,;
.\ "'Ice--
'1 ~ ':7'- ,) - C' ''-u
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~-39j:2.7f.
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No
No
4&!k'l-
Approve
Deny
lice officers to
:',;:a~Ciritrabt is slg
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09/99
t~)~J
9th Annua\ 2006
ttJune 8th - 10th
Polka Festival
at McLeod County Fairgrounds
800 Century Ave. SW
Highway 15 South, Hutchinson. Minn.
Thursday, June 8
Wee Willie (MN) . . . . . . . . . . . . . . . . . . . . 6-7:30 p.m.
and 9-10:30 p.m.
Top Notchmen (WI). ................. 7:30-9p.m.
and 10 :30-Midnight
Eriday, June 9
Top Notchmen (WI). ................... .4-6 p.m.
and 8-10 p.m.
Musical Brass (WI) . . . . . . . . . . . . . . . . . . . . .6-8 p.m.
and 10-Midnight
Jam Session. . . . . . . . . . . . . . . . . . . . . starting at noon
Top Notchmen (WI). ............. .Noon-l:30p.m.
and 3-4:30 p.m.
Musical Brass (WI) . . . . . . . . . . . . . . . . . . 1 :30-3 p.m.
and 4 :30-6 p.m.
Cory's Miller Tyme Band (MN) ........ 6-7:30p.m.
and 9-10:30 p.m.
Odell Braten(ND) ................... 7:30-9p.m.
and 10 :30-Midnight
Music schedulesubjectto change
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Thursday-$10 Friday-$12
Saturday-$12
$30
for All 3 Days
(non-refundable)
· 36'x88' Wooden Dance
Floor
· Plenty of Parking,
Camping, Food, &
Refreshments
· Full Service Bar by
American Legion Post #96
Separate RV Parking
with Electricity - Limited
$15 per night
$5 - no electricity
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Hutchinson Fire Department I May 9, 2006
The fire department would like to request permission to sell our "early" 60's vintage fire
department boat, motor, and trailer to the highest bidder in a public bid process.
We would also like to request that the proceeds from the sale of that equipment be placed
back into the fire department relief association general account since, from our
understanding, the items were originally purchased from the fire department annual
fundraiser.
The fire department has raised enough money (with the anticipated sale of the old
equipment) to replace the equipment with current water rescue quality equipment.
If you have any questions, feel free to contact me at 583-4483.
Brad Emans, Fire Chief
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Creekside Soils
Cree1<$ide<M
To: Mayor and Council
Creekslcle Organic Material ProcessIng FaclHty
l!\OO Adams SL SE
HutcbInson, MN 553SO- 7011
320-587-6762/ F.. 320.234-5649
From:
Doug Johnson
Date:
May 1, 2006
RE:
Sphagnum Peat Moss
Commencing on April 19th 2006 CreekSide Soils began a bid process for
the purpose of procuring Sphagnum peat for the 2007 -bagging season. The bid
package was sent to known Sphagnum Peat suppliers as well as being
advertised in the Hutchinson Leader.
On May 1, 2006 the bids were opened with one company providing a bid
pursuant to the bid package.
I recommend that the City Council approve Peat Inc. as the 2007 supplier
of Sphagnum Peat for CreekSide Soils.
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BID FORM
Description of Soil
Pf.A-\ INc.. 5C,~t0J8:> ftl f/,Ji:. p~, ,M~""-s ;/-tA... '-(ovrL 5f'EC~,
,
2006 Season Bid (per yard FOB HUTCINSON)
5000 yards
/b/15:
Iyard
$
Number of days for delivery, after bid is awarded:
(
5% bid bond or cashier's check enclosed: Yes
x
No
Letter of bank credit in the amount of $10,000 enclosed: Yes No
'will be returned after full shipment
General Warranty: Yes
No
Duration
Bidder's Name and Address:
PfAI. I ;0C
'PI 6, ' B" ~- 3 ;, 2...-
11C;~f:- )...i>C;;'" Av~, N,W,
EO/...K {(lv&\., f'.1iJ. S:C;;33D
(
Note: CreekSide Compost Facilities is a tax-exempt entity
5L0
Creekside Soils
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Cree1<..Side~
Croeksid. Organic Material Processing Faclllty
lSOO AdBDll SL SE
Hutcblnsoo, MN 55350- 70il
320-587-6762/ Fu 320-234-5649
To:
Mayor and Council
From:
Doug Johnson
Date:
May 1, 2006
RE:
Reed Sedge Peat
Commencing on April 19th 2006 CreekSide Soils began a big process for
the purpose of procuring Reed Sedge Peat for the 2007-bagging season. The
bid package was sent to known peat suppliers as well as advertised in the
Hutchinson Leader.
On May 1, 2006 the bids were opened with three companies providing
bids pursuant to the bid package. Attached is a spreadsheet with the prices per
yard, FOB, Delivered, and FOB screened.
e I recommend that the City Council approve Blue Valley Sod as the
supplier of screened Reed Sedge peat for 2006 and 2007 season.
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Reed Sedge Peat Quotes
e Thompson Farms
Cost per Yard Cost per Yard
2007 2008
Non-Sterile FOB $ 7.00 $ 8.00
Non-Sterile Delivered $ 20.00 $ 21.00
Blue Valley Sod-Unscreened
Cost per Yard Cost per Yard
2007 2008
Sterile FOB $ 3.54 $ 3.67
Non-Sterile FOB $ 3.07 $ 3.17
Blue Valley Sod-Screened
Cost per Yard Cost per Yard
2007 2008
Sterile FOB $ 4.64 $ 4.77
Non-Sterile FOB $ 4.07 $ 4.17
Sampson Farms
Cost per Yard Cost per Yard
2007 2008
Sterile FOB $ 4.00 $ 4.00
Non-Sterile $ 3.50 $ 3.50
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Creekside Soils
Cree~ide~
Creekside Organic Material Proc:essIng Facility
1500 Adams St. SE
Hutcblnson, MN 55350.7011
320-587-67621 Fill< 320-234-5649
To:
Mayor and Council
From:
Doug Johnson
Date:
May 1, 2006
RE:
Bag Film Bid
Commencing on April 19th 2006 CreekSide Soils began a bid process for
the purpose of procuring bag film for the 2007 packaging season. The bid
package was sent to known bag film providers as well as advertised in the
Hutchinson Leader.
On May 1, 2006, the bids were opened with three companies providing
bids pursuant the bid package. Attached is a sheet of all bids with total cost and
price per impressions. After analysis of all bids, all three bids received portions
of the low bids of the total job.
I recommend the City Council approve the bids as follows, Color Ad
Packaging be awarded the bid for, CreekSide 40# Topsoil, CreekSide 40#
Potting Soil, Splendor Gro Topsoil, Splendor Gro Peat, Splendor Gro 40# Potting
Soil, and Splendor Gro 20# Potting Soil. Trinity Packaging Corp be awarded the
Creekside 20# Potting Soil. Super Group Packaging be awarded Wonder Blend
Manure and Wonder Blend Garden Soil. I recommend rejecting the bids for the
Splendor Gro Red Mulch from all firms.
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Bag Film Quotes
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Super Group 2.75 Mil Super Group 3.00 Mil Trinity Color Ad
Total Cost Total Cost Total Cost Total Cost
Film Name ImDressions Cost Der Impression Cost per Impression Costoer ImDr&sslon Cost per Impression
Creekside 40# Topsoil 150,000 $ 38,793.00 $ 41,529.00 $ 31 200.00 $ 29,578.50
$ 0.259 $ 0.277 $ 0.208 $ 0.197
Creekside 40# Potting Soil 25,000 $ 6,465.50 $ 6,921.50 $ 5,200.00 $ 4,929.75
$ 0.259 $ 0.277 $ 0.208 $ 0.197
Creekside 20# Potting Soil 32,000 $ 6,785.28 $ 7,184.64 $ 5,216.00 $ 6,200.32
$ . 0.212 $ 0.225 $ 0.163 $ 0.194
SplendorGro 40# Topsoil 160,000 $ 41,379.20 $ 44,297.60 $ 33,280.00 $ 31,480.00
$ 0.259 $ 0.277 $ 0.208 $ 0.197
SplendorGro 40# Peat 25,000 $ . 6,465.50 $ 6,921.50 $ 5,200.00 $ 4,918.75
$ 0.259 $ 0.277 $ 0.208 $ 0.197
SplendorGro 40# Potting Soil 15,000 $ 3,879.30 $ . 4,152.90 $ 3,120.00 $ 2,951.25
$ 0.259 $ 0.277 $ 0.208 $ 0.197
SplendorGro 20# Potting Soil 75,000 $ 15,903.00 $ 16,839.00 $ 11,925.00 $ 11,754.75
$ 0.212 $ 0.225 $ 0.159 $ 0.157
SplendorGro 2' Red Mulch 11,000 $ 7,071.68 $ 7,360.32 $ 4,070.00 $ 5,939.89
$ . 0.643 $ 0.669 $ 0.370 $ 0.540
Wonder Blend 40# Manure 61,000 NA $ 15,887.45 $ 17,141.00 NA
NA $ 0.260 $ 0.281 NA
Wonder Blend l' Garden Soil 15,000 NA $ 3,906.75 $ 4,215.00 NA
NA $ 0.260 $ 0.281 NA
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Improvements Related to 2006 Pavement Rehabilitation &
Trail Construction Project (Letting No.7 /Projfft No. 06-07 & 09)
DATE: May 9, 2006
Attached are Resolutions and the Engineering Report for the 2006 Pavement Rehabilitation &Trail
Construction project. Further project information will be provided at the upcoming Public Hearing.
This project addresses streets identified within the Pavement Management Program as needing surface
improvements. Streets to be reclaimed and resurfaced include sections of Clark St. NE, Goebel St. SW,
Milwaukee Ave. SW, Lewis Ave. SW, Southview Dr., Goebel Circle, Spruce Court and some Downtown
Alleys. Curb replacements and draintile installations along these areas will be completed as determined
necessary and appropriate. This Letting will also include trail construction along the north side of South
Grade Road from Lakewood Dr. to Roberts Rd. Miscellaneous concrete work (median on Denver Ave,
curb radius at School Rd & Roberts Rd. intersection, curb on 10th Ave) will also be included.
Approximately 50% of the costs will be assessed to the adjacent, benefited properties along City street
improvements. Trail construction, downtown alley resurfacing, and miscellaneous concrete work will be
100% City costs. The vast majority of this work has been identified within the Capital Improvement Plan.
City staffwill arrange an Open House with adjacent property owners to be assessed regarding the proposed
improvements prior to the Public Hearing.
We recommend proceeding with the attached Resolutions and scheduling the Public Hearing.
cc: Gary Plotz - City Administrator
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RESOLUTION NO. 12950
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.7
PROJECT NO. 06-07 & 06-09
WHEREAS, it is proposed to improve:
Sections of Milwaukee Ave SW, Goebel St SW, Lewis Ave SW, Southview Dr SW, Goebel
Circle SW, Clark St NE, Spruce Court NE, Downtown Alleys, Miscellaneous Concrete
Improvements - roadway rehabilitation and utility infrastructure installations by construction
of lateral storm sewer and treatment improvements, lateral watermain, surface reclamation,
grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing,
trails, landscaping, restoration and appurtenances, and .
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed
to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the
proposed improvement is feasible and as to whether it should best be made as proposed or in connection with
some other improvement, and the estimated cost of the improvement as recommended.
Adopted by the Council this 9th day of May 2006.
Mayor: Steven W. Cook
City Administrator: Gary D. Plotz
5ij)
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HUTCHINSON PUBLIC WORKSIENGINEERING DEPARTMENT
Hutchinson City Centerll]] Hassan St SElHutchinson MN 55350-25221320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO:
Mayor and City Council
FROM:
DATE:
SUBJECT:
John Rodeberg, Director of Public Works
Kent Exner, City Engineer
May 4, 2006
Letting No. 7/Project No. 06-07 & 09 (2006 Pavement Rehabilitation & Trail Construction)
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be
constructed:
L7/P06-07 & 09 Sections of Milwaukee Ave SW, Goebel St SW, Lewis Ave SW, Southview Dr SW,
Goebel Circle SW, Clark St NE, Spruce Court NE, Downtown Alleys, Miscellaneous
Concrete Improvements - roadway rehabilitation and utility infrastructure installations
by construction of lateral storm sewer and treatment improvements, lateral watermain,
surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous
base, bituminous surfacing, trails, landscaping, restoration and appurtenances.
ESTIMATED COST TOTAL
Construction Coat $640.000.00
Engineering $96,000.00
Administration $38,400.00
FiscaULegal/lnterest $19,200.00
. ESTIMATED TOTAL $793,600.00
ESTIMATED FUNDING TOTAL
Assessable Cost $170,000.00
City - Bonded $608.600.00
City - Water Funds $15,000.00
City - Sewer Funds $0.00
MSA $0.00
MN/DOT $0.00
ESTIMATED TOTAL $793.600.00
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RESOLUTION NO. 12951
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.7
PROJECT NO. 06-07 & 06-09
WHEREAS, pursuant to a resolution of the Council adopted May 9th, 2006, the City Engineer has
prepared a report with reference to the improvement of:
Sections of Milwaukee Ave SW, Goebel St SW, Lewis Ave SW, Southview Dr SW, Goebel
Circle SW, Clark St NE, Spruce Court NE, Downtown Alleys, Miscellaneous Concrete
Improvements - roadway rehabilitation and utility infrastructure installations by construction
of lateral storm sewer and treatment improvements, lateral watermain, surface reclamation,
grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing,
trails, landscaping, restoration and appurtenances, and
said report was received by the Council on May 9th, 2006.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvements of such streets in accordance with the reports and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $793,600.00.
2. A public hearing shall be held on such proposed improvements on the _ day of _,2006,
in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 9th day of May 2006.
Mayor: Steven W. Cook
City Administrator: Gary D. Plotz
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2006 PAVEMENT REHABILITATION & TRAIL CONSTRUCfION
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration ofImprovement Project Change Orders
DATE: May 9, 2006
As construction has proceeded on the below listed projects there have been additional work, proj ect scope revisions and
construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete
these projects. The following Change Orders are proposed to address these items:
. Change Order No.3 - Letting No. 4/Project No. 05-04 & 05- Downtown Streetscape (additional work)-
Some unknown conditions and opportunities to improve the final work within this project have been discovered.
This negotiated Change Order addresses several items including expansion joint material installations, water
service repairs, coal chute provisions, removal of reinforced concrete, scraping of architectural detail on new
sidewalk, Post Office temporary access, and existing window wells. Due to the nature and complexity of this
project, unknown conditions and some surprises were expected during construction. This work was completed
by the Contractor in an acceptable and timely manner. Total construction cost increase is $8,675.80.
· Change Order No.4 - Letting No. 4/Project No. 05-04 & 05 - Downtown Streetscape (additional
work & scope revisions) - Christian Ochsendorf of Cornerstone Commons, LLC has requested that the
Downtown Streetscape improvements include the half-block along the north side of 1 st Avenue NW. These
improvements along the south side of the new Cornerstone Commons building would match the proposed
improvements along their Main Street side. The actual costs of this work have been negotiated with the
Contractor and are included within this change order. The project assessment roll has been amended to
allocate the costs of these improvements to the property owner. Total construction cost increase is
$23,352.00.
. Change Order No.2 - Letting No. 2/Project No. 06-02 - Water Treatment Plant (additional work &
scope revisions) - Addresses construction revisions required by the Minnesota Department of Health.
These requirements were communicated by MDH after the bid documents were finalized and bids were
received. Significant information regarding the development of this additional work is available upon
request prior to the Council meeting. Total construction cost increase is $131,078.00.
. Change Order No.3 - Letting No. 2/Project No. 06-02 - Water Treatment Plant (additional work &
scope revisions) - Addresses modifications to allow the shut-offs to the reservoir to not be located at a
depth which will be difficult to be maintained. These changes will result in continuity of valve type for
valves larger than 12" pipe diameter. Total construction cost decrease is $14,784.00.
We recommend that the above Change Order be approved in the amount listed.
cc: Gary Plotz - City Administrator
5[~
CHANGE ORDER NO.4 .
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 Sheet 10f 1
NTRACTOR: Dulnlnck Bros. Inc. letting No. 4 Prolect No. 05-04 & 05
1408 6th Street, PO Box 208, Prlnsburg MN 56281.()208 Project Location: Downtown Streetscape
DESCRIPTION OF CHANGE: Downtown Streetscape improvements to include the half-block
long the north side of 1st Avenue NW as requested by Cornerstone Commons property owner.
These Improvements along the south side of the new Cornerstone Commons building would
match the proposed Improvements along their Main Street side. The actual costs of this work
have been negotiated with the Contractor and are Included within this change order. The
project assessment roll has been amended to allocate the costs of these Improvements to the
property owner.
Dated: 5/412006
Item No. Spec. Ref. Item Name Quantity I Unit Price I Amount
INCREASE ITEMS:
Requested Streetscape Improvements Along
1 North Side of 1st Avenue NW (1/2 block) 1 Lump Sum $23,352.00 $23,352,00
TOTAL INCREASE ITEMS: $23,352.00
NET INCREASE - --- --- - - - -.--.. - . $23,352.00
In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $23.352.00
add)l(deduct). An extension of 5 calendar days shall be allowed for completion. The orlalnal completion dates shall not be changed
ORIGINAL CONTRACT PREVIOUS THIS ADDITION/gligUCTION TOTAL
AMOUNT ADDITIONSlDEDUCTIONS
$1,138,500.11 $11,431.30 $23,352.00 $1,173,283.41
/,\PPROVED: APPROVED: .
Contractor Mayor
DATED: DATED: 05/09/2006
ft.,PPROVED: APPROVED:
Director of Engineering City Administrator
ATED: 05/09/2006 DATED: 05/09/2006
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Hutchinson City Center
111 Hassan Street SE
Hat..w-..... MN 5S3SO-2S22
321-587-SlSlJFu 328-234-4240
Estimate fot; additional work on City Streetscape Project at Cornerstone
Commons
Prices are project bid prices. Quantities are estimated.
- Double Lighting Special 2 -
- Light Base Design E - .
- Remove & Salvage Light -
- Hand hole -
- 2" Nonmetallic Conduit, $4.00 LF @ 140'
- Underground Wire, 6 runs @ 140'
- Remove Concrete Walk, $7.00 SY @ 126 SY
- Saw Cut Bituminous Pavement, $6.00 LF @ 140'
- Remove Bituminous Pavement, $ 10.00 SY @47 SY
- Remove Curb & Gutter, $ 5.00 LF @ 140'
- Curb & Gutter, $18.00 LF @ 140'
- 4" Sidewalk, $3.95 SF @ 700 SF
- 4" Sidewalk - Colored/Stamped, $7.25 SF @ 420 SF
- MY3 Bituminous Wear Course, $80.00 Ton @ 31 Ton
Total
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- Prmtod on RC)'CIed paper -
$4,200.00
$ 450.00
$ 150.00
$ 500.00
$ 560.00
$ 9H>.OO
$ 882.00
$ 840.00
$ 470.00
$ 700.00
$2,500.00
$2,765.00
$3,045.00
$2,480.00
$20,452.00
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3033 Campus Drive
Suite 290
Minneapolis, MN 55441
P 763.551.1001
F 763.551.2499
www.earthtech.com
All" InI_iouI lbI.CoII....
May 4, 2006
Randy DeVries, Director
Water and Wastewater Operations
City of Hutchinson
111 Hassan Street SE
Hutchinson, Minnesota 55350-2522
Subject: Change Order No.2 Recommendation
Water Treatment Plant Replacement
Earth Tech Project No. 92111
Dear Mr. DeVries:
Attached for the City's review and approval is Change Order No.2 from Gridor Construction in
the amount of $131,078.00. No time extension to the completion dates of the Contract has been
granted with this Change Order.
The modifications to the Contract made by this Change Order are as required by the Minnesota
Department of Health (MDH).
In conclusion, Earth Tech has negotiated and concurs with this Change Order. We recommend
approval of Change Order No.2 by the City. Three original signed documents will be forwarded
to you for signature upon City Council approval.
If you have any questions or concerns, please feel free to contact us.
Enclosures: Change Order NO.2 with supporting data
cc: John Rodeberg, Public Works Director
Kent Exner, City Engineer
Dick Nagy, Water System Supervisor
Scott Young, Earth Tech
l,:\WOOK'....IUTCK'.9"2111;COARESiCHANGE OAJEfl -'l2 RE:COMMt::NOATIOS_OOC
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CHANGE ORDER NO.3
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 8...1011
ONTRACTOR: Duininck Bros. Inc. Letting No. 4 I Project No. 05-04 & 05
~8 6th Street, PO Box 208, Prlnsburg MN 56281-0208 Project Location: Downtown Streetscape
DESCRIPTION OF CHANGE: 1) Time & material to Install foam expansion Joint material between
new sidewalk and buildings. 2) Time & material to remove & replece colored sewerlwater at
r-vater leak #37 N Main St. 3) Time & material to scrape architectural detail on new sidewalk to
minimize tripping potential. 4)Time & material to install steel plates over existing coal chutes In
~Idewalk. 5) Time & material to install temporary walkway for Post OffIce 6) Time & material to
remove concrete near bank entrence 7) Time & materials to replace existing window wells
~Ithin Washington Ave. sidewalk
Dated: 5/412006
Item No. Spec. Ref. I Item Name II Unit II Quantity II Unit Price II Amount I
INCREASE ITEMS:
1 Install Foam Expansion Joint Material 1 Lump Sum $562.80 $562.80
Remove & Replace Colored Sidewalk & Repair
'2 Water Leak 1 Lump Sum $348.00 $348.00
3 Scrape Architectural Detail on New Sidewalk 1 Lump Sum $2,058.00 $2,058.00
4 Install Steel Plates Over Existing Coal Chutes 5 Each $200.00 $1,000.00
5 Post Office Temporary Walkway 1 Lump Sum $218.50 $218.50
Remove Reinforced Concrete near Bank
6 Entrance 1 Lump Sum $220.50 $220.50
7 Replacement of Existing Window Wells 1 Lump Sum $4,268.00 $4,268.00
.
TOTAL INCREASE ITEMS: $8,675.80
.
NET INCREASE - - -- - . - ...-- $8,675.80
In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of 58.675.80 (add)/(lIelluct).
An extension of 5 calendar days shall be allowed for completion. The original completion dates shall not be changed.
ORIGINAL CONTRACT PREVIOUS' THIS ADDITIOuR'\o::n. TOTAL
AMOUNT ADDITIONSlDEDUCTIONS -~
$1,138,500.11 $2,755.50 $8,675.80 $1,149,931.41
I\PPROVED: APPROVED:
Contractor Mayor
DATED: DATED: 0510912006
APPROVED: APPROVED:
Director of Engineering City Administrator
DATED: 0510912006 DATED: 05/0912006
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DUININCK BROS ~
PAVI NG THE VVAY FOR AI'\/lERIC:A
January 25, 2006
Quentin Larsoh
City of Hutchinson
111 Hassan Street SE
Hutchinson City Center
Hutchinson, MN 55350
Re: Hutch #4 ....; Streetscape
Extra's encountered during job.
Dear Mr. Larson:
As per the request of the City of Hutchinson many items were installed during the job
which need to be paid for under a change order. Please review the following along with
the attached paperwork.
e . f""''''lkiR~ $ '7,7Q8.5O ~
. Expansion Joint $ 562.80
. CaRS! et~ 3bal~, $ 361.06
. Coal Shoot Covers $ 1,000.00
. Scraping of Concrete Windows $ 2,058.00
. Repair Water Curb Stop by Remax $ 348.00
. Post Office Temp. Path $ 218.50
. liBrary 5:~~5re. $ 3,898.88
. Bank Reinwrced Concrete $ 220.50
. Ar"h VII'jIlk SA61'Ifil $ to gd toE$timiltil'-
...... D';lIl\nl~ f!VUlltcml aE1tJ:ai1~ $ .^,d'" tn Fclim"'"l+.o.
- ~ CRiII~GR 8t51 tj;il ~ ~ Add Lv CliltiFRiitlil
Please review enclosed information and forward payment. OBI looks forward to hearing
from you in the near future on the status of these changes. If you have any questions or
concerns feel free to call me.
Matt Plumhoff
Ouininck Bros. Inc.
mattp@dbimn.com
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MINNESOTA 56281-0208
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DUININCK BROS., INC., 408 6TH STREET, P.O. BOX 208, PRINSBURG,
TELEPHONE (320) 978-6011
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DESCRIPTION .3 ~)J'M{)/JJ wel15 AMQUNT
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www.juulcontracting.com
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JOB ESTIMATE
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Customer Name
(320) 587-2989 Cell. (320) 583-8741
Fax (320) 587-0964
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JOB NAME I LOCA TlON
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JOB DESCRIPTION:
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THIS ESTIMATE IS FOR COMPLETING THE JOB AS DESCRIBED ABOVE. IT IS BASED ON OUR EVALUATION AND DOES NOT INCLUDE MATERIAL
PRICE INCREASES OR ADOIT1ONAL lABOR AND MATERIALS WHICH MAY BE REQUIRED SHOULD UNFORESEEN PROBLEMS OR ADVERSE
WEATHER CONomoNS ARISE AFTER THE WORK HAS STARTED.
YOU WILL BE INVOtCEDWHEN THE JOB IS COMPLETED. PAYMENT IS DUE UPON RECEIPT OF THE INVOICE. FINANCE CHARGE OF 1112a.l. PER
MONTH, [ANNUAL FEE OF 18"J1.). WILL BE CHARGED ON OUTSTANDING BALANCES OF MORE THAN 30 DAYS.
4lSTIMATCO JOB COST:
ACCEPTED BY:
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CHANGE ORDER NO.2
Owner Citv of Hutchinson
Project Wale< Treatment Plant Revtacement
Owner's Contract No. Lettin. No. 021 Proiect No 06-02
Date of Contract SIart March 20. 2006
Date Mav 1 0 2006
Contractor Gridor Conslruction
$10.420 000.00
You are directed to make the following chonges in !be Contract Documents.
Descriotion:
Make changes as del>liled in the attached docnmentatlon and in lk:COfdanre with applicable Specifications.
Reason fn< Chon"" Order.
The changes were made in response to review comments from !be Minnesota Department of Health (MDH). The scope and detail of each modification
was negotiated with MD H.
Attachments. I) Pricing InfarmAtion and letter from !be Contractor dated April 26, 2006.
2) MDH review and comment letter daIed February 8, 2006.
3) Earth Tech letter respooding to MDH COltUIlCllts dated l'ebruary 27,2006.
4) MDH review, comment and approval letter dated March 6, 2006.
5) Earth Tech letter to the Contractor requesting pricing for summarized changes dated March 17,2006.
6) Modified Eanlt Tech drawings detailing the modifications.
CONTRACT PRICE
CONTRACT TIMES (Calendar notes)
Substantial Final
Comoletion Comnletion
Original:
Prevloos C.O.s:
'Ibio C.O. (ADD):
Contract Price with aD
approved Change Orders:
$10420000.00
$ 31281 00
$ 131 078.00
June 30. 2007
No time added
No time added
No time added
Originnl:
Previous C.O.s:
This e.O.:
REVlSED:
Peb. 28. 2007
No time added
No time added
No time added
$10.582.359.00
Original Completion Dale:
Revised Completion Date:
June 30 2007
June 30. 2007
Fob 28 2007
Fob 28. 2007
It is agreed by lite Contractor that this Change Order includes any and aD costs associated with or resulting from the change(s) ordered herein, Including
aD impact, deloys, and acceleration costs. Other than the dollar amoont and timo allowance listed above. !bere shall be no further time or dollar
compensation as a resuh of this Change Order.
TIllS DOCUMENT SHAlL BECOME AN AMENDMENT TO THE CONl'RACf AND AlL
STIPULA nONS AND COVENANTS OF THE CONTRACT SHAlL APPLY HERETO.
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By:
Owner (Authorized Signature)
Date
ACCEPTED:
By:
Contractor (Authorized Signature)
Date
Earth Tech, Inc.
92111
Project
Number
2
Change
Order No.
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" Tyco IntemallonallM. ~mpany
MEMO
May 3, 2006
To:
John Rodeberg, Randy DeVries
Copy:
Kent Exner, Dick Nagy
From:
Scott Young
Subject
Change Order No.2
WTP Improvements
Earth Tech Project No. 92111
Change Order (C.O.) No. 2 was prepared based on comments from the Minnesota.
Department of Health (MDH), together with other minor project changes. MDH comments
were received after the bid opening. We timed the submittal to MDH (November 18, 2005) to
receive comments well in advance of the bid opening (February 2, 2006) so that an
addendum could be prepared to address any comments.
The change order totals $131,000, which is 1.25% of the contract value. The change order
breaks down into the following areas:
. Process Waste Piping $43,000
. Plumbing $57,000
o Systems Separation
o Containment
. Clearwell/Storage Tanks $22,000
. Chemical Feed Systems $ 9,000
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We have negotiated the proposed changes with the contractor and recommend approval by
the City. Timing is critical and the contractor requests authorization to proceed by May 15,
2006 so that he doesn't need to request a time extension, including associated costs.
L:\worl<\hutch\92111\carresIChange Order 2 Breakdown Memo 20060503.doc
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GRIDOR CONSTR., INC.
3990 2"" Ave SE
Buffalo. MN 55313
(763) 559-3734
(Fax) 559-3736
Improving Amerlca's Water Quality since 1970
April 26, 2006
Earth Tech
3033 Campus Drive North
Suite 290
Minneapolis. MN 55441
Attn: Mr. George Bender, P.E.
RE: Hutchinson, MN Water Treatment Plant MHO Changes
Mr. Bender
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Attached you will find our cost proposallabeIed Change Order #2. This change order is based from the March 17\1', 2006
letter addressing the MDH plan review changes. I would like to propose a cost of One Hundred Thirty One Thousand
Seventy Eight Dollars ($131,078) for the changes that are outlined in your letter. This work will not add any extra time to
the contract dates that have been.set.
The cost of this change order will be good until May 15, 2006. After that date if an agreement has not been reached we
have the right to adjust OUI costs and possibly ask for a time extension.
I feel that we have put together a detailed estimate that best reflects the changes you are wanting per the documents we
have and our previous conversations. If you have any questions, comments or concerns about the attached estimate
please feel free to contact me.
Sincerely
~
Steve lee
Project Manager
Gridor Constr., Inc.
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CHANGE ORDER NO. ~
Owner City of Hutchinson
Project Water Treatment Plant Ret>lacement
Owner's Cootract No. I.ettil12 No 02/ Proiect No 06-m
Date of Contract Start. March 20 2006
Date Mav 10 2006
Contractor ..Qlli!Qr Construction
$10 420.000.00
Y 00 are directed to make the following changes in the CooIract Documents.
Descrlntion"
Make c.hanges as detailed in the attached documentation and in accordance with applicable Specifications. The modifications are related to exterior
valving.
Reason for Chanre Order:
The modifications Bllow the shut"ffs to the reservoir to oat be located at a deptb which will be difficult to be maintained.. The modification allows
continuity in valve type foc valves greater in size than 12".
Attachments: I) Pricing infonnation from the Contractor.
2) Modified Earth Tech drawing 02-CP-01delBiling the modifications.
CONTRACT PRICE
CONTRACT l1MES (CaleAdnr Dotes)
SubstantialFioal
Comoletion Com.Dletion
Original:
Previous C.O.s (ADD):
This C.O. (CREDm:
Contract Price with all
approved Change Orders:
$10420000.00
$ 162.359.00
$ -14784.00
Feb. 28 2007
No time added
No time nddod
No time odded
Original:
Previous C.O.s:
This CO.:
REVISED:
$10.567.57500
Original Completion Date:
Revised Completion Date:
Fob 28.2007
Fob 28 2007
June 30. 2007
J undO 2007
June 30. 2007
No time odded
No time added
No time added
It is ngreed hy the Contractor that this Change Order includes any and all costs associated wilh oc ,""ulling from the change(s) ocdeled herein, Including
all impnct, delnys, and accelcralion costs. Other than the dollar amount and time allowance listed above, there shall be no further time or dollar
compensation as n result of this Change Order.
TIllS DOCUMENT SHAll. BECOME AN AMENDMENT TO TIlE CONTRACT AND AlL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO.
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Owner (Authorized Signature)
ACCEPTED:
By:
Dale
Contractor (Authorized SignaltUe}
Earth Tech, Inc.
92111
Project
Number
L:\worklhutch\92I1 Ilprojmgt\Change Order #3.doc
CO-3
3
Change
Order No.
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Gridor Constr., Inc.
3990 27TH STREET SE
BLJFFALO, MN 55313
Ph : (763) 746-9070
Change Request l
To: George Bender
Earth Tech
3033 Campus Drive North
Su~e 290
Minneapolis, MN 55441
Ph: 763-551-2472 Fax: 763-551-2493
Number: '3
Date: 3/31/06
Job: 2006-01 WfP - HUTCHINSON, MN
Phone: (320)234-3531
Description: S~e Valve Changes
We are pleased to offer the following specifications and pricing to make the following changes:
Rep/ace 24' gate valve that connects to the existing 1 B" water main with, 24" butterfly valve. Delete 36" butterfly valve in yard.
Relocate 24" butterfly valve from a 24' bury to a 8' bury. Additional cost to test existing 24" and 36" line Into concrete tank. The test
on these two lines will be 30 psi, additional costs will be required if the test pressure needs to be higher.
The total amount to provide this work is ..................................................................................................
$-14,784.00
The schedule Is not affected by this change.
If you have any questions, please contact me at 763-746-9072.
Submitted by: Steve Lee
GRIDOR CONSTR., INC.
Approved by:
Date:
Cc:
Page 1 of 1
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e @) EarthTech
,., ~ lnMatiD(111 Ud. COIl,.,
May 4, 2006
Randy DeVries, Director
Water and Wastewater Operations
City of Hutchinson
111 Hassan Street SE
Hutchinson, Minnesota 55350-2522
Subject: Change Order No.3 Recommendation
Water Treatment Plant Replacement
Earth Tech Project No. 92111
Dear Mr. DeVries:
Attached for the City's review and approval is Change Order No. 3 from Gridor Construction in
the credit amount of $14,784.00. No time extension to the completion dates of the Contract has
been granted with this Change Order.
The modifications to the Contract made by this Change Order are as related to exterior valving.
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As part of Earth Tech's review process, we communicated each modification with City staff. City
staff concur the modifications benefit the overall project.
In conclusion, Earth Tech has negotiated and concurs with this Change Order. We recommend
approval of Change Order NO.3 by the City. Three original signed documents will be forwarded
to you for signature upon City Council approval.
If you have any questions or concerns, please feel free to contact us.
Enclosures: Change Order No.3 with supporting data
cc: John Rodeberg, Public Works Director
Kent Exner, City Engineer
Dick Nagy, Water System Supervisor
Scott Young, Earth Tech
l;\WQRK\J-iUICff1921 H'.cORAES'~~HANGE :jp.Da~ if:) ~EC;JMJlcNDAfYJ"] DOC
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration ofTH 15 Coalition Participation
DATE: May 9,2006
Annual membership dues are being requested for the TH 15 Coalition. This organization continues
to seek ways to address the preservation and functionality ofthe TH 15 corridor between St.Cloud
and I-90. Recently, the Coalition development an Action Plan that outlines the further development
ofthis organization, funding alternatives, organizational structure, and future goals/activities.
We recommend payment ofthe requested dues in the amount of $200.
cc: Gary Plotz - City Administrator
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TRUNK HIGHWAY
COALITION
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April 24, 2006
KENT EXNER
CITY OF HUTCHINSON
111 HASSAN STREET Sf
HuTCHINSON MN 55350
Dear KENT EXNER:
The membership committee of the Highway 15 Coalition wishes to extend our thanks for your
membership and past support of the Coalition. Your efforts will only expedite needed
improvements to this important corridor.
We are asking for your support for the 2006-2007 year. Your contribution will help cover
administrative costs, help in the development of a website, show legislators that there is
strong local support for the improvement of Highway 15, and provide resources to continue
striving towards improvement of the Highway. A current due is schedule is provided on the
application form at bottom.
We have made progress in several areas over the past year. Bonestroo, Rosene, Anderlik, &
Associates was hired to write an action plan for the Coalition. The full Coalition approved
the action plan at its meeting February 24th. Upon the recommendation of the action plan,
the steering committee is working on making the Coalition a formal organization under 501
(c) (6) status, and three new sub-committees were formed: Technical, Legislative,
Communications & Project Rnancing, and Membership. The coalition is currently working on
obtaining up to one million dollars in federal funding for a full corridor study.
With your support, we will continue the process of addressing all of the needs on Highway 15.
Thank you, again, for your involvement with the Coalition.
Sincerely,
Membership Committee
Trunk Highway 15 Coalition
Highway 15 Coalition - Membership Form 2006-07
organizationA:f ~~ ~/~S'a-7
Main Contact '4~ ~~..--
TITle /~~~-
Address ~ ~~"t',_~V-
~~~~/...~ SS3':S-t:::;
Phone 5'2a 23~ 9'-'2/2
Email~~..-&.L1./.. ~~~,
~/'?.. 4' oS
PLEASE SELECT THE APPROPRIATE MEMBERSHIP BELOW
Business.......................... .......$50
Quasi-Public Organization/
Business Association.... ..$50
County............................ .......$200
City................................... ....$200
x
Townships......... ............. ....... ...$50
Please remit to: Trunk Highway 15 Coalition
333 West Sixth Street. Willmar, MN 56201
Please note that staff time Is not funded by your contribution, but Is given In-kind by our parent
organizations, as Is the annual Washington Fly-In.
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III Hassan Street Southeast
Hutchinson. MN 55350
(320) 587-5151IFax: (320) 234-4240
City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
App]ication Type (choose one)
D Solicitor .
D Transient Merchant
D Peddler
DParade Peddler
5/~ (~
$100.00
$100.00
$]00.00
$25.00
Date of Application
Date(s) of Sale
Aoo]icant Information
2" X 2" Picture Required
Name: _'1o(\(JI-t' ~1O. ~l'DQ(\
Height: 5'5" Weight: \2~ Eye Color: J:!7 t
Driver's License Number: ) 525 ~ 118..@ State: kYl
Permanent Address: q~ ~N\ Aut '&0
~-kh~~ J.\Y\ 6~'?-,9:J
City State Zip
Permanent Telephone: ?Qo....5Yn- '2L(~
Temporary Address:
.
City Slale Zip
Temporary Telephone Access:
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? D yes ~ no
]f yes, state the nature of offense and punishment or penalty assessed therefore:
56)
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City of Hutchinson
Applicationfor Peddlers, Solicitors, and Transient Merchants
Poge 2 of 4
Location Information
~r -b 1:>ccl'r S-'\I"h
Location Name
~ kV\
City State
55~
Zip
Location Address
Business Information
Describe relationship between applicant and employer:
Describe nature of business and describe item(s) offered:
0h.\Jw V'C.\cl.\;O/l'b ll.)ii\t\ (,Ol'Y\mUII\'I~ ~ (U~\(,lM II)> - vCf'i ~'j \t1/A ~is,~
wC1-n c;..n/\l u... - Cli\":>UXf"LV'\l) (lV\!, ~H,>1\CI.-tb or eClA{ hl"l"\.>.. _l~l\OW~
i <;1"~",>\ r-t'~A,~(). V ~" ll\LOc..L - ''i)~ -bm. J VI'c\J.o} lnUvl'lit I Lo\"\t\ 'D
Describe m~od of delivery: l)b\ U. ~ ~ ~W~~ ., a..Y\.~ ~ c.lJ...{
'>l'fV\(J.);, I ~ to.. or ptcw.crH~-
'3to~~INIlXx::r 1-0 ~or .kl llb.or\- wlt'v) ~St~ - U~U(w~\ 6.VlL\
o.ffCO ~{llA.~ . lnkv MCL4; cv-...... -
Describe source of supply:
~ ..\.tV\'f'N-V\ --j e I.,...kl" ~ ~M[)('lN\/ I
~me \ \
2~C; .tfa..""l~1{\ <s+ sW
Supplier Address
. V'l.Q
,
S6l-2323
Suppler Phone Number
tlLL-\clrl ~ {\~t\ VI(\ q::)?'lD
City Stale lip
Supplier Name
Suppler Phone Number
Supplier Address
State
City
Zip
Supplier Name
Suppler Phone Number
Slier Address
Ci
Stale
li
Reference Information
Provide two (2) property owners (preferably in McLeod County) for character references:
_U:(0l{ ~ Lb...kr1( ~e;()f-rt
Property Owner Name
q LUo '1-\rv)\,Wl'b Ao'C.-
Property Owner Address
"20\)',,:> kWL
qlto GocbJ (;'r 'Su)
Provertv Owner Address
5?:, 1- '-I5ri.a
Property Owner Phone Number
}\I JcV\\ (I~
City
~~
Citv .
~(\ Sf)$:)
Stale
5Kl~ 2lZq
Property Owner Phone Number
\4(\ 55?::60
State liD
lip
Property Owner Name
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City of Hutchinson
Applicationfor Peddlers, Solicitors. and Transient Merchants
Page 3 of4
Reference Information (continued)
List last (up to three (3)) previous city(ies) where you carried on same activity:
.
to
City Stale Date(s) of Activity
to
City Stale Date(s) of Activity
to
City Stale Date(s) of Activity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Applicationllnvestigation fee paid in full (check or money order): ~yes 0 no
es 0 no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty ofa misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
~()()vW ~ Jt~
Applicant's Signature
5' / L\ /6~
Date
Internal Use Only
Police 0 approved 0 denied Notes:
City Council 0 approved 0 denied Notes:
.
.
H:/LiccmeslApplicatioDSlPeddler, Solicitor, TransiellLOOc
S~)
Ordinance No. 06-0436
Publication No.
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AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING FRANCHISE TO mrrCHINSON AREA
CHAMBER OF COMMERCE, CVB, TO PERMIT "EVENT SPECIFIC" BANNERS ON CITY OWNED PARK PROPERTY
LOCATED AT 50 HASSAN STREET S.E.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby
grants to Hutchinson Area Chamber of Commerce, CVB, hereafter referred to as Grantee, a franchise to place "event specific"
banners on City owned park property located in Library Square, 50 Main Street S.E.
Section 2. The franchise is granted for a term of ~ year (s) commencing on the date of the acceptance ofthe franchise.
acceptance of the franchise with the City A{\ministratorofthe City nwi
ceo The franchise shall become effective only when the accep I
bility insurance provided for in this grant of franchise has been filed and approv .
aid. Furthermore, at the end of the franchise period, the City will allow the Hutchinson Area Chamber of
Commerce, CVB, to renew the franchise agreement through a separate process.
Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance
of facilities located along, over and under the public premises before mentioned and the placement of such facilities.
Section 4. Grantee will ensure that the highest quality of banners shall be used. Banners that fall into a state of disrepair, in
the sole judgment of the Grantor, will be removed by the Grantor. Grantee shall bear the expense of and reimburse the City for the
installation, changing and removal of the banners. Additionally, the Grantor agrees to allow the Grantee to provide banners for the
areas depicted on Exhibit A.
Section 5. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell,
lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that
e are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson.
Section 6. In the event that Hutchinson Area Chamber of Commerce, CVB, should fail to use the franchise for one calendar
year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City
of Hutchinson whatsoever.
Section 7. The City may at the point of expiration of this franchise or for public purposes request that the encroachments be
removed from the rights of way at the Grantees expense.
Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring
written acceptance by Hutchinson Area Chamber of Commerce.
Adopted by the City Council, this ~day of Mav, 2006.
Mayor
AU"" ~
City~~ae. '
Published in the Hutchinson Leader on
First Reading: Mav 9. 2006
Second Reading: May 23, 2006
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03:53 PM
Hutchinson Area COC
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CITY OF HUTCHINSON
FRANCHISE AGREEMENT
APPLICATION
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Property Address: i.t~ ~4'<lq,o ~ Zoning District: C .- 3.
Applicant: IIIdt.HFA.Ktff) ~.oJ. ~AU CJF ~'ue. ,Cl@1ork Phone: 5fJ?.S2SZ
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Address: 2~.. ~~--r<::;'" .~
Home Phone: "'it
Legal Description of property:
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Description of request: ~~.......~~+ ~ f>~i- '-J-p II ~\)lU"ir~~7ql
'i2C\.N~0l7' t;:;~ ~fal' NW' }J..~c.' to.) itfi=~ ~ ~'- w~i iAtJOe:l2-
-.----y, I / -rNe~.
e Certificate of Liability Insurancc: _
Site drawing of request:
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This is an application only. The request must be approved by the Hutcbinsol). City Council and
an ordinance published.
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Hutchinson Area Chamber of Commerce, Convention & Visitors Bureau
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Ordinance No. 06-0437
Publication No.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING CROW RIVER GOLF
CLUB THE RIGHT TO PLACE A DRIVEWAY OVER AND ABOVE CERTAIN PROPERTY LOCA TED AT
THE NORTH WATER TOWER, 958 GOLF COURSE RD N.W.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as
Grantor, hereby grants to Crow River Golf Club, hereafter referred to as Grantee, a franchise to place a driveway
over and across public property to provide access to future golf course equipment shed.
Section 2.
the franchise, ".
Hutc
whe
1:bis grant
commencing on the date of the acceptance of
the City Administral'" ity of
franchise shal 've only
d liability ins for in
ear.
The franchise is granted for a term of
shall fIle a written a
0) days after the
n filed and e
e has been filed and appro
Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation
and maintenance of facilities located along, over and under the public premises before mentioned and the placement
of such facilities.
Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and
employees, in any and all other public agencies, and their members, officers, agents and employees, against any and
all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers,
agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of
any right or privilege under the franchise.
Section 5. At all times during the term of the franchise, Grantee will, at its ovm expense, maintain in force
general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with
limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against
liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee
under the franchise.
Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner
whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest
in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by
ordinance of the City Council of the City of Hutchinson.
Section 7. In the event Crow River Golf Club should cease to exist or should fail to use the franchise for
one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without
any action on the part of the City of Hutchinson whatsoever.
Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision
above requiring written acceptance by Crow River Golf Club.
Adopted by the City Council, this 23'd day May, 2006.
Mayor
A'''"" ~
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Ci~tor
Published in the Hutchinson Leader on
First Reading: May 9, 2006
Second Reading: May 23,2006
(PC6)
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ouutMd to haw 0 bearlll9 of N89~'OO.W.
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CERTIFICATE OF SURVEY FOR THE CROW. RIVER GOLF CLUe.
PROPOSED EASEMENT DESCRIPTION
PARCEL DESCRIPTION
That port 01 the NOrlhw." Ouarl.r 01 Section 36, Town.hlp .117 North, RonQe 30 We.t, McLeod
County, Minnooota, de.crlb.d o. follow.:
Commencing at the narth.o.t corner of .oid NOrlhw..t OUOf,er: th.nce NOrlh 89 degree. ~~
minutes W..I. assumed bearing. along Ihe nonh line of .oid NOrlhwest Ouol'ter 0 dl.tonce 01
~6~.92 leot to the c.nt.r IIn. 01 Counly HiQhwoy No. 12: th.nc. South 8 d.gree. 37 minute.
Eo.t, olong..aid c.nlOr Iin.. 0 dlSlone. of 338.96 fe." thence .outherly, along .old c.nter line, 0
dIStance 01 738.14 I.et, along 0 tong.ntlol c....v. concave 10 the east, having 0 radlu. 01 2181.89
I.et and 0 control angle 01 19 d.gre.. 23 minute., 10 tile pOinr of beginnl~g 01 the land to be
d..crlbed: thence South 62 deQro.. 00 minute. W..t 0 dl.lone. of 208.70 feet: th.nce North 28
d'Qre.. 00 mlnut.. W..t 0 dlSlonce 01208.70 feer: thence North 62 degr.e~ 00 minute. Ea.t to
o point on .old center line: thence .outherly. along .old center lin. 10 the point of beginnlnQ.
PROPOSED EASEMENT DESCRIPTION
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An easement for ingr.ss and 8t;Jress purposes over ond Qcross that part 01 the Northwest Ouorter
01 Section 36, Town.hlp 117 NOrlh. Range 30 WeSl, McLeod County, Minnepooto, de.cribed o.
follow.: '--
Commencing at the northeo.1 corner 01 .old Northwe" Quarter: thence North 89 degree. ~~
mlnut.s Wlst, o"umed blaring. along the north lint 01 saId Northwesl Quor,,, 0 dlstonce of
~~.92 leet to the centerline o~ Golf Course Rood (formerly County Hlghwoy.No. 1.2): thence South
8 degr... 37 mlnur.. Eo.t, olong .old cenlerllne. a dl.stonce of 338.96 I..t: thence .outherly.
olong .old centerline. 0 dl.tonce of 738.14 feet. along 0 tangentio! curve concave to the eo.t.
having 0 rodiu. of 2181.89 feet and 0 c.ntrol angle 01 19 degree. 23 minutes: thence South 62
degree. 00 mlnulO. W..t a dl.tance of 208.70 1.." Ihence North 28 degre.. 00 minute. w..t 0
dl.lonce of 36.40 le.t to Ihe point of beginning of the easement to be de.cribed: thence
conllnuing North 28 degre.. 00 mlnutoo Woot 0 dlSlance of 172.30 feet: thence NOrlh 62 degre..
00 mlnulO. East 0 distance 01 22.00 fee" thence South 24 degr... 10 minUlOO Ea'l a di.tance 01
140.30 foot: thence North ~ degr... 22 mlnules East 0 dl.tonce 01 197.17 feet to .oid
cenlOrllne: thence .outherly, olooQ .aid centerline 0 distance of 33.03 feot 10 t~e Inte,.ectlon wilh
o line bearing NOrlh ~ degr... 22 minute. East from the point 01 beginning: thence South 6~
degree. 22 minute. W..t 209.19 I..t to the point 01 beginning.
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Date:
To:
From:
May 5,2006
Hutchinson City Council
Amy Wilde, Meeker County Commissioner and
Meeker-McLeod-Sibley CommUflity Health Services Board member
Surveys of senior citizens in Sibley County
RE:
Attached please find a summary of a survey taken of senior citizens at the McLeod
County Senior Expo last fall. Sixty surveys were collected, 37 of them from Hutchinson
residents. (Another Hutchinson resident turned in a survey atthe Sibley County Expo last
month and it was handwritten into the data after it was formatted. The actual data will be
distributed at the cOUflciI meeting.)
Hutchinson seniors gave their city high ratings in most categories. A few suggestions for
improvement were also made.
The "Minnesota Living Well" survey is conducted and funded by Meeker-McLeod-
Sibley Community Health Services. As former chair of MMS-CHS, I helped develop and
have been spearheading this project. Please contact me if you have further questions.
Amy Wilde
PO Box 384
Dassel, MN 55325
320-275-3684
amy@wildestudios.com
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Hutchinson "Minnesota Living Well Community"
Data Summary and Analysis
A.
Demographic Profile
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Hutchinson's over-65 population (13.6%) is slightly higher than the state average
of 13%.
Hutchinson's percentage of aged is lower than that of Winsted (22.8%), Glencoe
(17.3%), Silver Lake (17.2%), Stewart (15.6%) and Plato (14.8%). It is about the same as
Lester Prairie's (13.2%).
Since a community college and employment opportunities for younger people are
also located in Hutchinson, the city's average age is low, even though many senior
citizens also reside in Hutchinson because of its excellent access to senior services and
housing.
According to the 2000 census, McLeod County had an overall 13.8% over-65
population. Its median age is 35.6 years.
Township residents probably move to McLeod County cities after they retire to
obtain more suitable housing and reduce the distance they need to travel for regular
errands. A more recent trend in Minnesota is that metro-area residents who grew up in or
vacationed in rural areas often view the countryside as a desirable retirement option.
They may feel safer in a small town environment. If cities lack supportive services for
older people who reside in their own homes or apartments, they risk losing their older
residents.
McLeod County's over-85 population is projected to grow substantially from its
2000 number of714 to 1,080 by 2010-a large increase in the number of potentially
vulnerable older adults.
Statewide will be over age 65., the proportion of elderly citizens is expected to
grow until, by the year 2030,25 percent of the state's population. Although most people
over 65 are in good health and live independently, most people over 85 need assistance
with some tasks of daily living.
B. An older population is valuable
Although older people require certain accommodations, senior citizens are a
valuable asset. Retirees tend to be more loyal to local businesses. They have more
discretionary income to spend or invest in local banks. They bring their skills and
expertise to local churches, non-profit agencies, schools, local government, historical
societies and service clubs, often as unpaid volunteers. They provide part-time labor or
consultation to local businesses and agencies and show leadership in making civic
improvements.
Any city which lacks supportive services risks losing its elderly residents-
especially those who have the means to relocate somewhere else. Local governments
should find ways to encourage active, vital aging. Minor accommodations encourage
elders' active participation in community life.
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C. How Hutchinson rates
The Minnesota Living Well survey is a "snapshot" sample of how Hutchinson is
doing through the eyes of38 of its senior citizens. Although not a "scientific" sample,
this is a report of the views of those of its over-65 population who attended the annual
Senior Expo. This report should give the city council some idea of where the city's
strengths lie, as well as ideas for improvement.
Ratings which total 60% or higher in "excellent/adequate" or "strongly
agree/agree" mean that your city council and its business community are doing a good
job in accommodating and welcoming senior citizens. Hutchinson scored highly in all
areas of the survey. This includes items related to housing, support for caregivers,
transportation, community participation, navigating the community, safety/security,
access to medical care and exercise, and most services. Need was expressed primarily in
availability of a few services, handicap access to the post office, updating the nursing
home and better weekend/evening transportation.
"No answer" or "unsure" responses in a number of categories may indicate that,
although services are available, your city's seniors may not be aware of them. Providers
should make greater efforts to educate or promote these services.
Most of the respondents (81 %) indicated that they plan to remain in their home
town, Minor improvements in the array of services in Hutchinson would allow seniors to
remain in their own home or apartments longer and get around the community
independently.
Housing for seniors
Hutchinson has an "adequate" supply of affordable housing and apartments, most
seniors indicated, but the long-term care facility could be updated, some respondents
indicated.
Adding assisted living units or "block nurse" home care services, such has been
done at some of the senior apartment buildings, can help seniors delay moving to a more
costly long-term care nursing or assisted living facility. Subsidized technical assistance is
available through Meeker-McLeod-Sibley Community Health to help communities or
senior apartment buildings improve this service.
There is limited awareness or availability of home sharing or adult foster care,
which are two more affordable options to traditional nursing home care or assisted living.
Support families who are caregivers
This category received good ratings, except many seniors do not appear to be
aware of the availability of caregiver support groups. The hospice program received
exceptionally high ratings. Senior day care and respite care (where someone comes into
the home) also appear to be available.
Promotion and expansion of caregiver support would benefit Hutchinson
caregivers. These services are coordinated by the Area Agency on Aging (located in
Willmar, see resource list) and/or the Hutchinson Hospital.
Navigating the community (city infrastructure)
More than 80% of Hutchinson seniors rated the city well for street markings,
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indicating that most signs around town are easy to read. In most towns, however, street
address numbers on some houses and buildings may be missing or not readable at night.
Perhaps a uniform address number campaign, similar to what's been done in some rural
areas, would be in order. Numbers could be posted on buildings or at driveway entrances,
as appropriate.
Parking spaces and handicapped parking was rated as excellent or adequate by
most respondents. It was noted that the post office is not wheelchair accessible. Also,
parking was not regarded as "sufficient" by 22 percent of respondents; perhaps in
reference to certain downtown areas.
Sidewalks were rated as excellent or at least adequate by most respondents,
however sidewalk maintenance (repairs, snow clearance) received lower marks.
The shopping areas on the south side of town are so spread out that automotive
transportation is almost essential unless a person is in extremely good physical
condition-especially in the winter months. Many older adults must rely on a public
transit system or get rides from friends and family to access these stores. Fortunately,
many "basic needs" are still available downtown, within walking distance of the
apartment buildings in which many older people reside.
Traffic light programming was seen as "poor" by 40 percent of respondents.
Seniors and families with young children appreciate well-marked crosswalks across
busier streets or highways.
Although benches rated well, some seniors indicated that they would like more
benches around town. Installing downtown or recreational area benches is something a
service group, veteran's club or the Chamber of Co~erce might take on as a project.
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Transportation
McLeod County and Hutchinson have a handicap-accessible transit service and
volunteer driver program available for appointments and shopping, It rated very well, but
some people would also like it to be available on weekends or later into the evening.
Awareness of a volunteer driver program was mixed, with roughly equal numbers
rating access to volunteer drivers as excellent, adequate, poor or "don't know." A
significant minority of seniors, however, do not know how to access this service or regard
it as "poor." Perhaps some people still drive and feel no need for transit service and are
therefore not aware of it. However, a significant proportion of people over age 75 no
longer drive and there are others who do drive, but perhaps should not because of failing
eyesight or other disabilities. More promotion of various transit service options may be
appropriate.
Public transportation is frequently not available for religious events. Although
some churches apparently arrange to pick up their senior parishioners, a weekend
volunteer driver promotion would be a good project for Hutchinson's churches or
ministerial association to consider.
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Community participation
Hutchinson rated very well in this category, with 75% or more of respondents
indicating that they have supportive family and friends and that they personally feel
recognized and respected. Most of the seniors surveyed are involved in clubs, volunteer
activities and/or hobbies.
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Hutchinson's senior center rated extremely well, with 95% saying the availability
of community gathering space for seniors is excellent or adequate.
Opporturllties for spiritual growth also rated very well.
Cultural/social events and educational opportunities drew slightly lower marks,
but still rated well, indicating a good variety of community education, park/recreational,
arts, library and historical events. Community recognition of older adults also rated well.
One caution is that this survey was conducted among the seniors who attended the
Senior Expo. More isolated seniors who don't get out often might not have rated
community participation as highly.
Safety and financial security
Most rural cities rate well in these categories and Hutchinson is no exception.
Retirees appreciate the secure environment of knowing and trusting their neighbors and
also their insurance and banking contacts.
Police officers and deputies can assist further by visiting senior centers and
helping with programs about "how to avoid scams" or improving home security
measures.
Most seniors are aware of services for low-income people (available at county
offices) even if they don't personally use or need them.
More opportunities for part-time work would be appreciated by those seniors who
struggle to make ends meet with only Social Security and/or small pension checks.
Access to shopping rated very well compared to many southwestern Minnesota
cities. Hutchinson has become a regional shopping center.
Health/wellness
Hutchinson's senior nutrition program and home-delivered meals rated very well.
Most seniors reported sufficient access to classes and health fairs to enhance their health.
Services for seniors
The highest rated services were home health, housekeeping, grocery delivery,
pharmacy delivery, religious group support and home-delivered meals.
Some seniors can, if needed, find someone to help with seasonal chores, home
repairs, and personal care services. Many other people do not know how to access these
services, however.
Many seniors know how to get information about various services or obtain
referrals-but many do not. The McLeod County Council on Aging has a "chore
directory," but it probably needs updating. A local senior citizens' group might be asked
to assist in locating referrals for this directory and updating it.
In-home safety checks, a volunteer visitor or phone buddy program ranked low.
Seniors may not be aware that these services are available, or they may not be available
to everyone in the community.
Churches and/or individual apartment buildings could be encouraged to start
"phone buddy," parish nurse or visiting programs. Utility companies or a county agency
may offer in-home safety checks.
A number of blank or "don't know" responses to many personal services
questions indicates that providers of those services need to do a better job of expanding
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the service and/or making seniors aware of them.
Access to medical care
Hutchinson rates extremely well on access to all types medical and health care. It
is a regional center for medicine, attracting residents from the surrounding area.
A couple of people requested better access to massage therapy.
Access to exercise
Hutchinson has a many opportunities for exercise: walking, biking, swimming
pool, golf, tennis, horseshoes, fitness centers and a variety of indoor recreation. Cities
often work jointly with the school to provide more access to exercise, especially during
the winter months.
Recreation options desired but not available included a warm pool and adaptive
fitness center for disabled people. Mini-golf, roller skating and yoga were also
mentioned.
Overall view of Hutchinson
Most of the respondents (81?%) indicated that they defmitely plan to spend the
rest of their retirement in Hutchinson. "It has the facilities I will and do need," one
respondent noted.
Others cited a desire to be among family and friends in a familiar surrounding.
E. How to use this data
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The Meeker-McLeod-Sibley Community Health Service recommends that a local
senior citizens group or council be given this report and asked to prioritize
recommendations for improvement to your council. These recommendations could then
be considered during the council's annual planning sessions.
This report should also be shared with the chamber of commerce. A "senior
friendly" presentation could also be arranged for an active civic, religious or business
club in Hutchinson.
County-based service recommendations should be passed on to the county board
and, if state or national funding or policy changes would assist the council in serving its
senior better, to state and federal legislators. Copies of this report are being sent to county
social services, public health and to the Area Agency on Aging, but personal contacts
between city council members and county officials may facilitate improvements.
Data from this survey may be useful when applying for grants for affordable
housing, development of assisted living services, parks, health care services, public safety
(such as better address signs or crosswalks) and intergenerational cultural events.
F. Beyond this survey
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Senior citizens prefer to "age in place" in an independent and productive manner.
Opportunities for part-time work, continuing education, cultural, fitness and recreational
activities, and fulfilling volunteer service are just as important to many seniors as the
basic infrastructure of sidewalks, signs, housing, access to health care and transportation.
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration ofImprovements Related to Denver Avenue SE (Letting
No.3/Project No. 06-03)
DATE: May 9,2006
The plans/specifications for the Denver Avenue SE hnprovements project will be completed prior to the
Council meeting on May 9th. At this point in the design, we have estimated a construction cost of
$793,548.10. With some minor design items/revisions yet to be addressed an additional 5% contingency
would be appropriate. Thus, we estimate a total construction cost of$833,225.51. This is more than a 30%
increase over the original Feasibility Report estimate ($620,239.40) thatwas prepared in early August of
2005.
Please note that there has been significant variability in construction costs during the past year due to
unknown fuel costs and material demands. Locally, we have had discussions with contractors and there
appears to be somewhat low workloads this summer. Thus, the City may be in an advantageous position to
bid the work and examine the project/assessments once actual construction costs are known. The other
concern is that this work may not decrease in price into the future. As previously discussed, the majority of
costs will be assessed to the adjacent, benefited properties. City staff continues to have discussions with
neighboring property owners (Farr Development, Ridgewater College, Applebee's) regarding the proposed
improvements.
A short presentation examining project costs and impacts to the Capital Improvement Plan and bonding
will be shown at the Council meeting.
Attached is the Resolution Approving Plans & Specifications and Ordering Advertisement for Bids. Upon
approving this resolution, the advertisement will be published and bids would be received on Friday, June
9th.
We recommend approving the attached Resolution.
cc: Gary Plotz - City Administrator
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RESOLUTION NO. 12952
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO.3
PROJECT NO. 06-03
WHEREAS, the Director of Engineering has prepared plans and specifications for the
improvement of:
Denver Avenue SE from TH 15 to Summerset Third Addition Boundary - new
roadway construction and utility infrastructure installations by construction of lateral
storm sewer and treatment improvements, trunk and lateral sanitary sewer and
services, trunk and lateral watermain and services, grading, aggregate base,
concrete curb and gutter, bituminous base, bituminous surfacing, trails, lighting,
traffic signals, landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official
newspaper, an advertisement for bids upon the making of such improvements under such approved
plans and specifications. The advertisement shall be published for three weeks, shall specify the
work to be done, shall state that bids will be received by the City Administrator until 9:00 am on
Friday, June 9th, 2006, at which time they will be publicly opened in the Council Chambers of the
Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be
tabulated, and will be considered by the Council at 6:00 pm on Tuesday, June 27th, 2006 in the
Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose
responsibility is questioned during consideration of the bid will be given an opportunity to address
the Council on the issue of responsibility. No bids will be considered unless sealed and filed with
the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 9th day of May 2006.
Mayor: Steven W Cook
City Administrator: Gary D Plotz
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COST ESTIMATE
e DENVER AVENUE EXTENSION
HUTCHINSON, MINNESOTA
SEH NO. A-HUTCH0505.00
MAY 3, 2006
Item No. DescriDtlon Unit ~ Unit Price Total Price
Street. Curb and Gutter. Drainaae PiDe. Drivewavs
2101.511 Clearing and Grubbing L.S. 1 $1,600.00 $1,600.00
2104.501 Remove Concrete Curb and Gutter L.F. 364 $2.10 $764.40
2104.503 Remove Bituminous Surfacing S.F. 6,678 $0.35 $2,337.30
2104.513 Sawing Bituminous Pavement L.F. 101 $3.50 $353.50
2105.501 Common Excavation (P) C.Y. 11,145 $6.00 $66,870.00
2105.522 Seled Granular Borrow (CV) (P) CY 7,155 $11.00 $78,705.00
2105.607 Subgrade Excavation (EV) C.Y. 3,135 $11.00 $34,485.00
2105.609 Geotextile Fabric, Type V S.Y. 8,700 $1.20 $10,440.00
2211.501 Aggregate Base, Class 5, 25% Crushed, Quarried (Road) Ton 4,950 $13.60 $67,320.00
2211.501 Aggregate Base, Class 5, 25% Crushed, Quarried (Trail) Ton 880 $13.60 $11,968.00
2232.501 Bituminous Milling (1 1/2" Thick) S.F. 5,850 $3.00 $17,550.00
2360.501 Type SP A Wearing Course Mix (2,B) (SPWEA240B) (Road) Ton 1,435 $48.90 $70,171.50
2360.501 Type SP B Non-wearing Course Mix (2,B) (SPNWB230B) Ton 1,335 $48.90 $65,281.50
(Road)
2360.501 Type SP A Wearing Course Mix (2,B) (SPWEA240B) (Trail) Ton 255 $45.20 $11,526.00
2357.502 Bituminous Material For Tack Coat (CSS-1 H) Gal. 710 $2.10 $1,491.00
2502.541 4" PE Corr. Perf. Pipe Drain w/Geotextile Wrap and Aggregate L.F. 2,980 $3.30 $9,834.00
Material
2521.501 4" Concrete Walk (Pedestrian Ramp) (Medians) SF 2,684 $2.90 $7,783.60
2531.501 Concrete Curb & Gutter, Design 8618 L.F. 3,655 $8.50 $31,067.50
2531.501 Concrete Curb & Gutter, Design 8624 L.F. 585 $9.00 $5,265.00
2531.618 Truncated Domes (9 Each) (2' x 4') SF 72 $36.00 $2,592.00
e 2563.601 Traffic Control L.S. 1 $5,000.00 $5,000.00
2564.531 Sign Panels - Type C S.F. 139.5 $21.00 $2,929.50
2564.602 Pavement Message (Left Arrow) - Paint Each 3 $90.00 $270.00
2564.602 Pavement Message (Right Arrow) - Paint Each 3 $90.00 $270.00
2564.603 4" Solid Line White - Paint L.F. 920 $0.10 $92.00
2564.603 4" Double Solid Line Yellow - Paint L.F. 780 $0.20 $156.00
2564.603 24" Solid Line Yellow - Paint L.F. 50 $2.50 $125.00
2564.603 4" Broken Line Yellow - Paint L.F. 430 $0.10 $43.00
2564.603 4" Broken Line White - Paint L.F. 240 $0.15 $36.00
2564.618 Zebra Crosswalk White - Paint S.F. 1,062 $3.00 $3,186.00
2564.602 Pavement Message (Left Arrow) - Epoxy Each 3 $100.00 $300.00
2564.602 Pavement Message (Right Arrow) - Epoxy Each 3 $100.00 $300.00
2564.603 4" Solid Line White - Epoxy L.F. 920 $0.25 $230.00
2564.603 4" Double Solid Line Yellow - Epoxy L.F. 780 $0.25 $195.00
2564.603 24" Solid Line Yellow - Epoxy L.F. 50 $8.00 $400.00
2564.603 4" Broken Line Yellow - Epoxy L.F. 430 $0.25 $107.50
2564.603 4" Broken Line White - Epoxy L.F. 240 $0.25 $60.00
2564.618 Zebra Crosswalk Wh.ite - Epoxy S.F. 1,062. $4.50 $4,779.00
2565.616 Revise Signal System Sys. 1 $43,000.00 $43,000.00
2573.502 Silt Fence L.F. 3,200 $5.00 $16.000.00
2575.501 Seeding Acre 1.84 $500.00 $920.00
2575.502 Seed M ixtu re 260 Lbs. 154 $2.00 $30B. 00
2575.502 Seed Mixture 310 Lbs. 3 $3.00 $9.00
2575.505 Sodding. Type Lawn, w/4" Topsoil S.Y. 2,640 $3.30 $8,712.00
2575.511 Mulch Material, Type 1 Ton 3.4 $200.00 $680.00
2575.519 Disk Anchoring Acre 1.66 $90.00 $149.40
2575.531 Commercial Fertilizer Analysis 24-0-10 Lbs. 688 $0.40 $275.20
Street, Curb and Gutter, Drainage Pipe, Driveways Subtotal $585,937.90
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SHORT ELLIOTT HENDRICKSON INC. Page 1 of 2
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Item No. Descriotion Unit ~ Unit Price Total Price
e Sanitary Sewer
2451.607 Crushed Rock (Pipe Foundation) MnlDOT 3149.2H C.Y. 126 $13.60 $1 ,713.60
2503.602 Connect to Existing Sanitary Sewer Each 1 $550.00 $550.00
2503.602 6" Pipe Plug Each 3 $70.00 $210.00
2503.603 6" PVC SDR 35 Sanitary Sewer (16' to 19' Deep) L.F. 594 $29.00 $17,226.00
2506.602 Construct Sanitary Manhole Design 4007 Each 3 $2,300.00 $6,900.00
2506.603 Construct Sanitary Manhole (Extra Depth) L.F. 20.9 $180.00 $3,762.00
Sanitary Sewer Subtotal $30,361.60
Stonn Sewer
2104.501 Remove Pipe Sewer (Storm) L.F. 60 $6.40 $512.00
2104.509 Remove Catch Basin Each 2 $150.00 $300.00
2104.509 Remove Pipe Apron Each 2 $150.00 $300.00
2104.523 Salvage & Reinstall Casting Each 2 $300.00 $600.00
2501.515 12" RC Pipe Apron wfTrash Guard Each 2 $350.00 $700.00
2503.541 15" RC Pipe Sewer Design 3006 CI V L.F. 647 $32.00 $20,704.00
2503.541 16" RC Pipe Sewer Design 3006 CI V L.F. 692 $34.00 $23,526.00
2503.541 21" RC Pipe Sewer Design 3006 CI V L.F. 26 $35.00 . $980.00
2503.541 12" RC Pipe Sewer Design 3006 CI V (Catch Basin Lead) L.F. 202 $30.00 $6,060.00
2506.502 Construct Drainage Structure Design 46-4020 Each 6 $3,000.00 $16,000.00
2506.502 Construct Drainage Structure Design Special (Type 477) Each 13 $1,500.00 $19,500.00
2511.501 Random Riprap Class II wfType III Fabric C.Y. 5.6 $100.00 $560.00
2573.530 Inlet Protection Type B or C Each 13 $60.00 $760.00
Stonn Sewer Subtotal $92,524.00
Water Main
2504.602 Connect to Existing Water Main Each 2 $650.00 $1,300.00
2504.602 Hydrent (Waterous WOO7-100) Each 2 $2,100.00 $4,200.00
2504.602 6" Gate Valve and Box Each 2 $670.00 $1,740.00
2504.602 6" Gate Valve and Box Each 4 $1,200.00 $4,600.00
e 2504.603 12" Gate Valve and Box Each 3 $2,000.00 $6,000.00
2504.603 6" PVC C-900 DR 16 Hydrant Leads wfTracer Wire L.F. 45 $21.60 $972.00
2504.603 6" PVC C-900 DR 16 Water Main wfTracer Wire L.F. 242 $23.50 $5,667.00
2504.603 12" PVC C-900 DR 16 Water Main wfTracer Wire L.F. 1,472 $35.30 $51,961.60
2504.606 Water Main Fittings Lbs. 1,006 $6.00 $6,064.00
Water Main Subtotal $84,724.60
TOTAL ESTIMATED CONSTRUCTION COST $793,548.10
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SHORT ELLIOTT HENDRICKSON INC.
Page 2 of 2
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Denver Ave SE Improvements
& Bonding Program Update
May 9, 2006
2006 Bonding Program Original Estimate
ESTlIlATEOCOSJS DESCRIPTION
$ 1,861,300 Entire program for 2C06 and 2007
$ 812,800 FarrDe\lllopmertlSr. HousinglRidgewater
S. Grade Trail, Crack Sealing, Patching, Shady
235,600 Ridge Area Seal Coat, Clark St
892 ,000 Nortl'lNoods Part area. Required by 2008
198,400 Goebel & Milwaukee
310,000 Lewis, Hanson, Southview
315,000 Coldlremperate storage, fuel & safely improvements
4,645,100
PROJ,ECTS
Highway 7
Denver Ave
Traillsidewa Iklover1ay
HE Trunk Stonn Sewer
Street Recon Projects
Pavement Rehab Projects
HA TS Facility
TOTAL
OPTIONS FOR REACHING TARGET
Highway 7
NE Trunk Storm Sewer
HATS Faciflty
Total Potential Deducts
Potential 2006 Bord Amour;
DEDUCT
658.469 65% of project in 2006. resl in 2007
812,800 Delayuntil2007
315,000 Furd from other alternatives
1,766,269
2,858,831
2006 Bonding Program wlo Denver Ave SE
ESTlMATmCOSTS-DESCRlPTlOH
$ 1,881 ,300 Entire prClgl1lm for 'XI)B and?OO7
S - FaIT De'.elopmertlSr. Hoosil'"9'Ridgewater
S. Gnde Trail, Crack Seating, Patching, Shady
235,600 Ridge Area Seal Coat, C1ar1l: St
692,000 Norttmoods Parle area. Required by 2008
$--------- G911bel X. '11 'llldkee
Lewis, Solth'oiew, Goebel St, Milwaukee, Goebel Cr,
566 ,600 Spruce a, Downtown Alleys, Concrete Kerns
315,000 CoIdhemperete StOregfl, fuel & s8fetyimprovements
3.890,500
PROJErn
Highway 7
Denver Ave
Trail/sidewalk/overlay
NE Trunk Slonn Sewer
S1Fest Rnvn Pf:ojKt&
Pavement Rehab Projects
HA TS Facilitv
TOTAL
OPTIONS FOR REACHING TARGET
HghNay 7
NE Trunk Storm Sewer
I-lATSFacilitv
Total Potential Deducts
Potential 2006 Bord Amour!
DEDUCT
$
$ 892 ,000
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$ 1.207,000
$ 2.683,500
100% of proiect in 2006
Delay UIltil2007
Full:i from other alternatives
Denver Ave BE Cost Analys.s
Construction Costs
Project Fees
Property Acquisition
August 2008
$ 620,239
$ 148,867
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CII..ge
34.3%
34.3%
Pre.ald Est
$ 833,226
$ 199,974
$ 94,000
Totals
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769,096 $ 1,127,200
PROJECTS
Highway 7
Denver Ave
2006 Bonding Program Revised EsUmate
ESllMATED COSTS DESCRIPTION
$ 1,861,300 Entire program for 2006 and 2007
S 1,103,000 Farr OelCllopmertlSr. HouaingiRldgewalel
5. Gfade Trail, Crack Sealing, Patching, Shady
$ 235,600 Ridge Area Seal Coat, C1arle 5t
$ 892,000 Northwoods Par1l: area. Required bV 2006
$--------- Clllll:lell t1i1 '311kell
lewis. S~h"'ew, Goebel St, MtlwalAlee, Goebel Cr,
$ 566,600 Spruce Q, OowrtCM'l'l Alleya. Conctete lems
$ 315,000 CoId1tempersfestorsge, fue/& s8fetyimprovements
$ 4,993,500
Trail/sidewalk/overlay
NE Trunk 8tonn Sewer
Snet ReGgn ProjeGts
Pavement RehOlb Projects
I1ALSh<:iJjty
TOTAL
OPTIONS FOR REACHING TARGET
Highway 7
NE Trunk Storm Sewer
HATS Faciitv
Total Potential Deducts
DEDUCT
$ 656,500 65% of project in 2006, rest in 2007
$ 892.000 Delay unlil2007
~ Fuoo from other alternatives
$ 1,866,500
$ 3,126,000
Potential 2006 Bord AmoLri
Other Issues/Comments
. Rehab projects subject to change based on public input
. Assessment amounts may vary
. Portion of Denver Ave assessments possibly deferred
(Rigdewater College) & Farr Dev. assessments
allocated over 5 years
. TH 7 Central bonding may vary per Mn/DOT payment
schedule
. City will work on "value-engineering" to lower
construction costs for Rehab Projects & Denver Ave
. Additional projects may be addressed with Stonnwater
Utility Funds (Underwood Dr., etc.)
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Hutchinson Community Video Network, Inc.
100 Jefferson Street Southeast
Hutchinson, MN 55350
APR 0 5 2006
April 3, 2006
Gary D. Plotz
Hutchinson City Administrator
City of Hutchinson
111 Hassen Street SE
Hutchinson, MN 55350
RE: HCVN and Public Access Issues
Dear Gary:
I believe I provided to you a few weeks ago the most recent version of the
proposed agreernent between HCVN and the City of Hutchinson. Since much of
the agreernent concerns the recently cornpleted upgrade to the video and audio
capabilities of the city council chamber, I think it would be a good idea to get the
paperwork signed and filed. If you find the agreement to be in satisfactory form, I
would appreciate it if you would forward it to the city council for approval and
execution and I would be happy to drop by and sign it on behalf of HCVN. In
fact, if you will let me know the city council rneeting at which this agreernent will
likely be considered, I would be happy to sign the agreement in advance of the city
council rneeting.
I spoke with public access coordinator Mark Schramm about issues that are not
covered by the agreernent, which largely center around the expense associated
with providing persormel and equipment to record, and later broadcast, workshops
and other special events. I have asked hirn to put together a proposal as to the
charges associated with such work and I will forward those to you once I receive
the information.
Finally, when I stopped by on Thursday I asked Mark to show me some of the
programming that is now possible frorn the city council charnber as a result of the
video and audio upgrade as described above. I hope that the city council and city
staff are as irnpressed with and pleased with, the results as I was.
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Gary D. Plotz
April 3, 2006
Page Two
When I recall the quality of the video from what is now nearly 20 years ago, when
public access first became committed to providing video coverage of city council
meetings in partnership with the City of Hutchinson, I arn struck by how far we
have come.
I know the board joins me in expressing our satisfaction in the continued
partnership of the City of Hutchinson and the Hutchinson Video Community
Ncm'ork, Inc. in providing high quality public access video to the residents and
the surrounding areas.
With warm personal regards, I rernain,
G.
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AGREEMENT
This agreement is made and entered into this _ day of 2005, by
and between the City of Hutchinson, (Hutchinson), a City Municipal Corporation
and Hutch Community Video Network, Inc., a/kIa Hutchinson Community Video
Network, Inc., (HCVN).
RECITALS
1. Hutchinson, a Mirmesota municipal corporation, has granted franchises
to multiple business entities for the purpose of providing cable and
video delivery to the residents of the Hutchinson area;
2. HCVN, a Mirmesota not-for-profit corporation, provides public access
opportunities for residents of the Hutchinson area interested in
producing video for cable television delivery;
3. HCVN and Hutchinson cooperate with each other in cormection with
various projects and other mutually beneficial activities;
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4.
HCVN and Hutchinson desire to enter into a written agreement to
memorialize some ofthose joint activities that are mutually beneficial to
both parties.
Now Therefore It Is Agreed By And Between The Parties:
1. Upgrade of City Council Chamber Video and Audio Facilities.
Hutchinson desires to upgrade the video and audio equipment and video
and audio services generally, within the council chambers located at III Hassan
Street Southeast, Hutchinson, Minnesota. At Hutchinson's sole cost, Hutchinson
will purchase pursuant to City policy all of the necessary equipment to upgrade
video and audio systems in the council chambers. Hutchinson will at all times
operate and maintain all such equipment and shall be responsible for replacement
of the equipment when, in Hutchinson's sole judgment, replacement is necessary.
The cost of the upgrade is approximately $28,500. Hutchinson intends to pay for
the upgrade by transferring approximately $15,000 in rent receipts, paid by HCVN
pursuant to a separate lease agreement between HCVN and Hutchinson, and to
secure the balance from other City funds.
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2. HCVN Cooperation With Respect to Equipment.
The parties to this agreement recognize that HCVN has some expertise in
the installation and use of video and audio equipment. HCVN agrees to provide
assistance in the purchase and installation of video and audio equipment as
specified in paragraph one of this Agreement. The parties agree that such
assistance will be at no cost to Hutchinson. The parties also agree that the extent
and nature of the cooperation and assistance extended by HCVN shall be in the
sole discretion of HCVN and that HCVN and its employees are not employees of
Hutchinson in connection with any services rendered.
3. Continuing Cooperation.
HCVN presently provides, at no cost to Hutchinson, the necessary
personnel to transmit video and audio of regular and special city council meetings
(but not including workshops and other special events) to the cable franchise
holders serving residents of the Hutchinson area. The parties agree that HCVN
shall continue to provide such services at no cost to Hutchinson. The parties also
acknowledge that there are other services provided by HCVN to Hutchinson in
connection with transmitting video and audio signals and that the parties are
continuing to discuss how best to facilitate continuing these services. The parties
agree to continue these discussions.
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4. HCVN Capital Acquisitions.
The parties acknowledge that pursuant to cable franchise agreements
between Hutchinson and cable franchise providers Hutchinson has received
payments totaling approximately $40,000. The parties agree that the intent
associated with the acquisition of these funds has been, and is, to provide
assistance to HCVN in purchasing and upgrading equipment used in providing
public access service to the residents of Hutchinson. The parties agree that
Hutchinson will continue to be the custodian and dispersing agent of these monies.
The parties also agree that these funds may be used only for the purchase of
equipment associated with, and in furtherance of, the goal of providing improved
public access for the benefit of the residents of Hutchinson. The parties
acknowledge the disbursement of these funds will occur only upon submission by
HCVN of receipts and other proof of payment as Hutchinson may reasonably
require, establishing that the funds are to be used for the purposes specified in this
Agreement. Purchases in larger amounts may be handled by the parties by
separate agreement. Any equipment or capital acquisitions acquired by HCVN,
and reimbursed by Hutchinson pursuant to this agreement, shall be the property of
HCVN and maintenance, use and ultimate replacement of said equipment shall be
in the sole discretion of HCVN. The parties acknowledge that while HCVN will
use best efforts to purchase equipment at competitive prices, HCVN is not a
municipal entity and is not subject to statutory municipal bidding requirements..
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5. Rent.
The parties acknowledge a separate agreement entered into by and between
the parties in connection with the lease of certain space at the Hutchinson City
Center by HCVN from Hutchinson for HCVN operations. Although such
decisions are in the sole discretion of Hutchinson, Hutchinson intends to
accumulate rental payments made by HCVN, and to separately account for such
payments, to provide necessary revenues for future video and audio equipment
upgrades for the council chambers located at the City Center.
6. Termination of Agreement.
Either party may terminate this Agreement by thirty (30) days written
notice to the other party. Notice to Hutchinson shall be given to:
City Administrator
Hutchinson City Center
III Hassan Street Southeast
Hutchinson, MN 55350
e Notice to HCVN shall be given to:
HCVN Public Access Coordinator
Hutch Community Video Network, Inc.
100 Jefferson Street Southeast
Hutchinson, MN 55350
In Testimony Whereof The Parties Hereto Have Set Their Hands The Year
And Date First Above Written.
City of Hutchinson
Hutch Community Video Network, Inc.
By:
Its:
By:
Its:
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Attest:
Gary D. Plotz
City Administrator
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Gary Plotz
From: G. Barry Anderson [gbafam@frontiernet.n~t)
Sent: Wednesday, August 03, 20059:25 PM
To: 'barry anderson'; mdtorger@hutchtel.net; swcook@hutchtel.net; Gary Plotz; Tom Kloss; 'B. Paul
Otte'; 'Don Hansen'; 'Mark Guggemos'; hcvn@hutchtel.net; engster@hutchtel.net
Subject: Meeting summary; fonnal agreement to follow. Probably.
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This email is intended to summarize the results of the joint meeting last week of the board of directors of
Hutchinson Community Video Network, Inc., and representatives of the City of Hutchinson. It is not intended to
be a complete summary or minutes of the meeting.
Those in attendance included HCVN board members Mark Guggemos, Don Hansen, Cliff Eng, Marlin Torgerson,
Barry Anderson and HCVN coordinator Mark Schram. Representatives of the city in attendance included Gary
Plotz, Tom Kloss, Ken Merrill, and Mayor Steve Cook.
We discussed the proposed upgrade to the video system in the council chambers. We also discussed the
present status of the video technology fund as recorded in the City's budget and financial records. That fund
currently has about $55,000 in assets, and was created initially with $40,000 in capital provided by the two cable
franchise holders presently operating in and around the City of Hutchinson. Those funds were paid pursuant to a
franchise agreement between the City and the franchise holders. The additional approximate $15,000 is the
result of rent payments made by HCVN to the City of Hutchinson pursuant to first an oral, and now written,
agreement (executed in 2001).
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We agreed as follows:
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1. The City would purchase pursuant to city policy all of the necessary equipment to upgrade the video
system in the council chambers. The details of this purchase are set out in writing elsewhere, but the cost
is projected to total around $28,500. Of this amount, about $11,500 is for presentation equipment (podium,
digital projector and the like) and approximately $17,000 is for direct video equipment.
2. The City will own all of the equipment purchased and installed as part of the council upgrade. Although
HCVN will operate the equipment, maintenance and replacement of the equipment, when this becomes
necessary, shall be the responsibility of the City.
3. HCVN will continue to provide, at no cost to the city, necessary personnel to distribute the video of all
special and regular city council meetings. All such personnel are employees or contractors of HCVN and
are not City employees.
4. The City will apply the $15,000 in rent receipts to the $28,000 in costs and will secure the balance of the
necessary monies (approximately $13,000) from other non HCVN related funds.
5. HCVN will continue to pay rent and utility expenses as is provided in greater detail in the 2001 agreement
between the parties. The city intends to separately account for rent payments in order to accumulate funds
, for future technical upgrades to the council chamber.
6. HCVN has provided, throughout this process, unpaid consulting services and will continue to provide such
services, at no cost to the city, during the equipment acquisition and installation phase of the council
chamber upgrade.
7. The parties agree that the $40,000 in lump sum franchise payments made by the two franchise holders
several years ago shall be reserved for HCNV use, but only for equipment purchases. The city will
continue to hold these funds and will reimburse HCVN for equipment costs as incurred. HCVN will submit
receipts for such equipment following purchase and shall otherwise follow the city's reimbursement and
documentation policies with respect to such reimbursement. Equipment purchased by HCVN shall remain
the property of HCVN and the City agrees that the nature, type and technical detail relating to such
equipment is in the sole discretion of HCVN.
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5/1/2006
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Page 2 of2
The parties also agreed that a more detailed written agreement will be prepared by HCVN and submitted to the
City Council for approval, but the above summary is sufficient to begin implementation of the agreement.
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5/1/2006 Glee)
REAL ESTATE PURCHASE AGREEMENT
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Panies. This Purchase Agreement is made and effective on the last date e:o;:ccuted below by and behveen Miller
Manufacturing Company, Inc., a MlJUlesota corporation, ("Seller"), and the City of Hutchinson. a Minnesota mUlllcipal
corporation, ("Buyer").
OfTer/ AceeDlanee. Seller agrees to convey real property in Meeker County, Minnesota, as indicated by the legal
description described. hereto:
Lots 14 & IS. Block 6. Village ofDassel
Lots 16 & 17. Block 6. VIllage of Dassel
Price and Terms. The purchase price for the proeprly shall be one hundred sevenly-five thousand dollars and no
cents ($175,000.00) which the Buyer agrees to pay in cash or by certified check or bank draft on the date oflhe
closing and upon delivery of the deed as hereinafter provided. Buyer shall cause three thousand five hundred dollars
and no cents ($3,500,00) of this amount as eamest mOlley to be deposited in a segregated interest-bearing account of
the title company closing this transaction within three business days of the execution of this purchase agreement.
All interest on the earnest money shall be added to and become part of lhe earnest money.
(Iosine Date and Contineencies. For a period of 90 days following the execution of this purchase agreement, Buyer
shall have an opportunity to conduct investigations of the property as described below, Buyer, at its option, may extend
this contingency period by a period of 60 days. The obligation of the Buyer to complete the transaction contemplated
under this purchase agreement is specifically contingent on and the Buyer satisfying itself that (here are no significant
environmental or other problems affecting the property. The Buyer shall be the sole judge of Ihe fitness of the condition
of the property. The closing of this transactlOll shall take place wilhin 30 days of the end of the contingency perloLi and,
in any event, not later than July], 2006.
Deed. At closing, Seller shall execute and deliver a Warranty Deed conveying title of record, subject to building_and
zoning laws, ordinances, state and federal regulations, exceptions to title which constitute encumbrances, restrictions or
easements of record.
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Assessments. Seller shall pay. on date of dosing aU installments of special assessments certified for payment with the
real estate taxes due and payable in the year of closing. Seller shall pay 011 the date of closing all of the special
assessments levied as of the date of this purchase agreement Seller shall provide for payment of special assessmenl'i
pending as of the date of Ihis purchase agreement for improvements that have been ordered by lhe Dassel City Council
or other governmental assessing authorities. As of the date of this purchase agreement, the Seller represents that the
SeHer has not received a notice of hearing of a new public improvement project from any govemmental assessing
authority, the costs of which project may be assessed against the property. If a special assessment becomes pending after
the date of this purchase agreement and before the date of closing, Buyer may, at Buyer's option require the Seller to pay
the pending special assessment (or escrow for payment of the same) or the Buyer may declare Ihis purchase agreement
null and void by notice to the Seller and any earnest money shall be refunded to the Buyer. Seller shall also have the
right to cancel this purchase agreement and refund all earnest monies to Buyer if a special assessment becomes penduJg
after the date of this purchase agreement and before lhe date of closing if, in the judgment of the Seller, the new levied
special assessment makes this transaction unfeasible.
Seller shall pay on the date of closing any deferred real estate taxes (including "green acres" ta'l.es) under Minnesota
Statute ~273.I.ll or special assessments payment of which is required as a result of the closing of this sale Re3l
estate taxes due and payable in the year In which this transaction is dosed shall be prorated bet\....een the Buyer and
Seller. Buyer shall pay real estate taxes due and payable in the year following closing and thereafter. Seller makes
no representation concerning the amount of future real estate taxes or of future special assessments.
DamaQ:es to Real Prooertv If the real property is substantially damaged prior to closing, this purchase
agreement shall terminate and the earnest money shall be refunded to Buyer. If the real property is damaged
materially but less than substantially prior to closing, Buyer lllay rescind this purchase agreement by notice to
Seller within tv,ienty-one (21) days after Seller notifies Buyer of such damage, during which 21-day period
Buyer may inspect the real property, and in the event of such recission, the earnest money shall be refunded to
Buyer.
Seller's Lien Warrants Seller warrants that there has been no labor or material furnished to the property for
which payment has not been made
Condition ofProoertv. Seller shall remove all debris and all personal property not included in Ihis sale frolll the
property before possession date. Seller has not received any notice from any governmental authority as 10 the
existence of any Dutch elm disease, oak wilt, or other disease of any trees on the property.
UpOll execution of this purchase agreement, Seller will deliver to the Buyer true and correct copies of all
records effecting the property and its ownership, condition and use including, without limitation, copies of all
surveys, soil tests, environmental studies and reports, market studies, appraisals, tax records, governmental
permits and correspondence either in the Seller's possession or immediately available to Seller.
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Seller knows of no hazardous substances or petroleum products having been placed, stored, or released from or on
the property by any person in violation of any law, nor of any underground storage tanks having been located on
the property at any time, except as [allows:
Notwithstanding Buyer's environmental investigations of the property, Seller does nol warrant and represent to
Buyer 'hat there have been no acts or occurrences upon the property that have caused or could cause hazmdous
substances or pelroleum products to be released or discharged into the subsoil or ground water of the property or
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other property in the area. Seller does not represent and '..'arrant to Buyer that the properly is free of hazardous
substances and is 110t subject to any "superfund" type liens or claims by governmental regulatory agencies or
third parties arising from the release or threatened release of hazardous substances in, Oll, or about the property
Seller kno\\fs of no wetlands, flood plain, or shoreland on or affectlllg the property_
Seller's warranties and representations contained in Ihis section shall survive the dehvery DE the deed provided thaI
any notice ofa defect or claim of breach Of\1,iarranty must be in writing_ Any such notice with respect to matters
referred to in this section must be given by the Buyer to the Seller within one year of the date of closing or
they will be deemed waived. The conditions of the conveyance of this properly set forth in the Price and
Tenns section of this agreement shall aLso survive the delivery of the deed.
Buyer shall have the right to have inspections of the property conducted prior to closing. Unless required by
local ordinance or lending regulations, Seller does not plan to have the property inspected. Other thall the
representations made in this paragraph, and by any contingencies, the property is being sold" AS IS" with 110
express or implIed representations or warranties by the Seller as to physical conditions or fitness for any
particular purpose.
Disclosure of Not~ Seller has not received any notice from any governmental authority as 10 violation of any
law, ordinance or regulation. If the property is subject to restrictive covenants, Seller has not received ,my
notice from any person as to a breach of the covenants. Seller has not received any notice from any
governmental authority concerning any eminent domain, condemnation, special taxing district, or rezonlllg
proceedings.
Access Prior to Closinl!. By this purchase agreement, Buyer does not acquire any right of possession of the
property, license, or easement. However, Buyer does have a right of entry to conduct inspections and
investigations of the property as stated in this agreement. This right of entry shall also include the Buyer's
agents, surveyors, engineers, and site evaluators for the purposes of testing, measuring and evaluating the
condition of the parcel.
Buyer shall indemnify and hold Seller hannless from any and all liens, claims, liabilities or charges incurred or
caused by Buyer's contracts with surveyors, engineers, and site evaluators, which indemnity shall include any
costs and disbursements incurred by Seller in any defense thereof.
Possession. Seller shall deliver possession of the property not later than July I, 2006, the date of closing; or
such earlier time as the Seller is capable of executing the deed
Examination of Title. Upon the execution of tlle purchase agreement, Seller shall, at its expense, deliver to Buyer a
current commitment for an owner's policy of title insurance ("title commitment") covering the property issued by the
title company. Seller shall also, at its expense, obtam and deliver to Buyer together wilh the title commitment. UCC
searches covering the Seller and the property.
Warranties and Representations of Seller. By executing this agreement, Seller represents and warrants that the Seller
is the sole owner of the property and tltat there is no actual pending or threatening legal action with respect 10 the
property. Seller also warrants that there are no olher contracts for deed, agreements, and options of first refusal
affecting the property. Finally, the Seller warrants there are no violations of applicable govenunental laws,
ordinances or regulations pertaining to the property.
Closine. Costs. Seller shall pay all costs and expenses necessary to place title in the condition represented by Seller.
Seller shall pay the costs of the title commitment. Seller shall pay any State deed ta'< due and payable with respect to
the Warranty Deed conveying the property. Buyer shall pay the costs of recording the conveyance instruments (md
the premium for any policy of title insurance which Buyer elects to purchase. Seller and Buyer shall share equally the
closing fee charged by a title company. All other costs ;md expenses with respect to the property shall be proftlted
between the Seller and Buyer as is customary as of the closing date. Each party shall pay its respective attomey's fees
and professional costs with respect to the negotiation and closing of the purchase. Seller shall pay any commission or
fee payable to Seller's broker or agent if any.
Minnesota Law. This contract shall be governed by the laws of the State of Minnesota.
Well Disclosure. (Check one of the following:)
Seller certifies that Seller does not know of any wells on the property.
= Wells on the property are disclosed by the Seller on the attached Well Disclosure [OInt.
Closin2:. Closing shall be at some mutually agreeable location. At closing, Seller and Buyer shall
disclose their Federal Tax IdentificEltion numbers for the purposes of completing state and federal
lax forms
Breach of ContractlLiauidated Damaees. The parties herein agree that the sole remedy for any
and all claims of breach of contract arising out of the uon-performance or breach of this purchase
agreement shall be the earnest money paid by buyer and the accrued interest thereon, if any.
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Mi ler Manufacturin~ Company, Inc.
BUYER .
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Steven V. Cook, Mayor
City of Hutchinson
Gary D. Plotz, City Administrator
City of Hutchinson
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