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05-13-2025HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 13, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 22, 2025 Motion by Burley, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Temporary Liquor License to High Island Lake Conservation Club on June 6 & 7, 2025, at McLeod County Fairgrounds CITY COUNCIL MINUTES May 13, 2025 (b) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing Co. on June 12-14, 2025, at Masonic West River Park (c) Consideration for Approval of Issuing Temporary Liquor License to Minnesota Pottery Festival on July 26-27, 2025, at Masonic West River Park (d) Consideration for Approval of VFW Parking Lot Event on June 11, 2025 (e) Consideration for Approval of Amended Memorial Day Parade Route (f) Consideration for Approval of Granting Permission to Crow River Winery to Dispense Liquor at Upcoming Events: Hutchinson Jaycee Water Carnival — Masonic West River Park; Minnesota Pottery Festival — Masonic West River Park; Garlic Festival — McLeod County Fairgrounds; Arts & Crafts Festival — Library Square (g) Consideration for Approval of Resolution No. 15863 — Amending Resolution No. 15722 Establishing Income Guidelines & Asset Limitations for Senior Citizens 65 Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessment and Senior Citizens Reduced Refuse Rate (h) Consideration for Approval of Resolution No. 15864 — Resolution to Sell at Auction Unclaimed Hutchinson Police Department Property and Bicycles (i) Consideration for Approval of Resolution No. 15865 — Resolution to Donate Unclaimed Hutchinson Police Department Property (j) Consideration for Approval of Resolution No. 15866 — Resolution to Appropriate Unclaimed Property to Hutchinson Police Department Use (k) Consideration for Approval of Resolution No. 15867 — Resolution to Dispose of Surplus Property (Miscellaneous Creekside Items) (1) Consideration for Approval of FAA Entitlement Transfers from the City of Hutchinson to the City of Buffalo (m)Consideration for Approval of Funding for Design and Development of Downtown Signage and Festival Street Projects (n) Consideration for Approval of Accepting Bid for Franklin Site Bank Stabilization Project (o) Consideration for Approval of Granting Drainage System Easement for McLeod County Ditch 18 (p) Consideration for Approval of Asphalt Overlay for Cemetery Roadways (q) Claims, Appropriations and Contract Payments Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously. 2 CITY COUNCIL MINUTES May 13, 2025 PUBLIC HEARINGS — 6:00 P.M. 8. FIRST READING OF ORDINANCE NO. 25-854 - AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE - CHICKENS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that an ordinance has been drafted allowing the harboring of chickens within city limits. Mr. Jaunich noted highlights of the ordinance include definitions, licensing requirements and procedures, allowing on single- family/two-family properties or a school, maximum of six chickens per parcel, structure requirements, disposal of waste, location of coops and requirement of completion of a public education course for chicken owners. If this ordinance is adopted, it will be effective 90 days from the date of passage. LuAnn Flatau, 1565 McDonald Drive, presented before the Council. Ms. Flatau expressed her opposition to the harboring of chickens and explained her reasons why. Motion by Czmowski, second by Sebesta, to close the public hearing. Motion carried unanimously. Motion by Burley, second by Sebesta, to approve first reading of Ordinance No. 25-854. Roll call vote was taken: Burley — aye; Sebesta — aye; May — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT Judy Flemming, HRA Executive Director, presented before the Council. Ms. Flemming provided an annual report on the Hutchinson Housing & Redevelopment Authority's activities for 2024. Information presented was on rental vacancy rates, home resales, foreclosures, Park Towers management, and City Center operations (home improvement program grants, rehab loan program, house moved to Island View Heights lot and sold). Flemming also reviewed priorities for this year which include various items at Park Towers along with owner -occupied rehabilitation programs, rental rehabilitation programs and housing development. Ms. Flemming also spoke about a Live and Work in Hutchinson grant program for housing improvements. UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-855 — AN ORDINANCE AMENDING SECTION 154.067 OF THE HUTCHINSON CITY CODE REGARDING THE I-1 ZONING DISTRICT Mr. Jaunich noted that the first reading of this ordinance was held at the last Council meeting and no changes have been made to it. The ordinance change allows data centers within the city via a conditional use permit. Motion by Czmowski, second by Burley, to approve second reading and adoption of Ordinance No. 25-855. Roll call vote was taken: Burley — aye; Sebesta — aye; May — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. CITY COUNCIL MINUTES May 13, 2025 NEW BUSINESS 11. APPROVE/DENY ISSUING FOOD VENDOR LICENSE TO SQUEELS ON WHEELS BBQ & CATERING LLC Mr. Jaunich explained that the applicant has applied for a food vendor license to operate a food truck on city property. City staff and the police department has reviewed the application and there are no concerns. A license would allow the vendor to operate in any city parking lot or any city street. The applicant has requested to operate out of the city lot between Liquor Hutch and Ace Hardware. The Liquor Hutch manager has requested that the applicant work with her on his proposed operation dates. Motion by May, second by Czmowski, to approve issuing food vendor license to Squeels on Wheels BBQ & Catering LLC. Motion carried unanimously. 12. APPROVE/DENY REQUEST FOR DEFERRED ASSESSMENT FOR PROPERTY AT 490 HIGHWAY 7 EAST Matt Jaunich, City Administrator presented before the Council. Mr. Jaunich explained that the property located at 490 Hwy 7 East has had a deferred assessment on the city books since 1996. The principal balance of the assessment is $5605.40 and interest has accrued in the amount of $7765.64 for a total balance of $13,371.04. The deferral was granted by the City Council until such time that the parcel is either developed and/or a lot split occurs. The prior owner was a party to deferral process back in 1996 and the assessment represents a lien that follows ownership of the property. The property was sold to Ian McDonald in 2020 and an assessment search was not completed by the title company at that time. Mr. McDonald was not aware of the assessment when he closed on the property and only became aware of it when he petitioned the City for a lot split. Mr. McDonald is requesting the City Council to consider waiving a portion of the accrued interest in the amount of $3371.04. The Council expressed that they feel waiving principal/interest on deferred assessments would set a precedent. The City has many deferred assessments on the record that could all potentially come to the Council for a waiver. Mr. McDonald presented before the Council with his request and explained the timeline that he has been working on this issue. Mr. McDonald explained that he began the process of a lot split and discovered that deferred assessments were due and owing which he was unaware of. Mr. McDonald explained that he went to the sellers and the title company and asked for relief based on their errors and worked on it for three years. Mr. McDonald noted that had to hire an attorney to pursue the seller to honor the amount owed, which they have since paid. Mr. McDonald noted that he incurred several thousand dollars in attorney's fees in pursuing this payment and feels he is not being made whole unless the City participates in deferring the interest owed on the assessments. 11 CITY COUNCIL MINUTES May 13, 2025 Motion by Burley, second by Forcier, to table this item to May 27, 2025. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15868 — RESOLUTION AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT 12 MICHIGAN STREET NE Mike Stifter, Public Works Manager, presented before the Council. Mr. Stifter noted that after discussion in closed sessions, the City has agreed to terms with RPB&T LLC for the purchase of approximately five acres for the amount of $220,000 at 12 Michigan Street NE. This property will be used for the construction of a stormwater pond and will support the northeast section of the city and the Clifton Heights neighborhood. Construction would begin in 2026 or 2027. Motion by Burley, second by Czmowski, to approve Resolution No. 15868. Motion carried unanimously. 14. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 27, 2025, AT 3:30 P.M. Motion by May, second by Sebesta, to set budget workshop for May 27, 2025, at 3:30 p.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS MISCELLANEOUS 16. STAFF UPDATES Mike Stifter — Mr. Stifter provided a project update on Hassan Street, Dale Street and Stoney Point Road. Mr. Stifter also noted that a major water hammer incident occurred a week or so ago and the RO system just recently came back online. Some residents may have noticed a slight change in their water. Industrial users were notified. National Public Works Week is the week of May 19th Matt Jaunich — Mr. Jaunich noted that HUC is working on a substation and a portion of the Luce Line Trail will be re-routed through Kimberly Park. He also noted that a joint meeting is being proposed with the EDA Board and HUC Board for June 4, 2025, at 7:00 a.m. 17. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski provided an update from the PRCE Board. He noted that an RC car track is going in at Tartan Park. He also noted that a Parks employee has submitted his resignation as he is relocating to Florida. The PRCE Board is also evaluating a process for user groups to use when a special project is being proposed. ADJOURNMENT CITY COUNCIL MINUTES May 13, 2025 Motion by May, second by Czmowski, to adjourn at 6:35 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator