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cp02-14-2006 cAGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 14, 2006
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Rev. Jon Lindekugel, Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF JANUARY 24, 2006
(b) BID OPENING MINUTES OF FEBRUARY 2, 2006 (WATER TREATMENT PLANT REPLACMENT —
BUILDING 10)
(c) SPECIAL CITY COUNCIL MEETING OF FEBRUARY 7, 2006
(d) HWY 7 PROJECT PUBLIC HEARING MINUTES OF FEBRUARY 7, 2006
Action - Motion to approve as presented
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PUBLIC LIBRARY BOARD MINUTES FROM NOVEMBER 28, 2005
2. MOTOR VEHICLE MONTHLY REPORT FOR DECEMBER 2005
3. FIRE DEPARTMENT MONTHLY REPORT FOR JANUARY 2006
4. AIRPORT COMMISSION MINUTES FROM NOVEMBER 17, 2005
5. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM DECEMBER 7,
2005
6. 14UTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR DECEMBER 2005
7. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR DECEMBER 2005
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12903 — RESOLUTION AUTHORIZING PARTICIPATION IN THE
MINNESOTA HOUSING FINANCE AGENCY HOME RENTAL REHABILITATION PROGRAM
2. RESOLUTION NO. 12904 — RESOLUTION AUTHORIZING EXECUTION OF MAINTENANCE
AND OPERATION AGREEMENT WITH MINNESOTA DEPARTMENT OF TRANSPORTATION
FOR MAINTENANCE OF HUTCHINSON MUNICIPAL AIRPORT
3. RESOLUTION NO. 12905 — RESOLUTION CANVASSING ELECTION RETURNS OF SPECIAL
MUNICIPAL ELECTION HELD ON JANUARY 31, 2006
4. RESOLUTION NO. 12909 — RESOLUTION FOR PURCHASE (SEWER TELEVISING, UNLEADED
GAS, MANURE, BAG FILM, CONTROL PANEL)
5. RESOLUTION NO. 12910 — RESOLUTION RELEASING PLEDGED SECURITIES FROM FIRST
MINNESOTA BANK
6. RESOLUTION NO. 12911 — RESOLUTION RELEASING PLEDGED SECURITIES FROM
CITIZENS BANK & TRUST CO.
CITY COUNCIL AGENDA — FEBRUARY 14, 2006
7. ORDINANCE NO. 06 -0427 - CONSIDERATION OF REZONING TWO LOTS FROM
INDUSTRIAL /COMMERCIAL TO R2 TO REMAIN RESIDENTIAL USE LOCATED AT 535 AND
545 5 AVENUE SE WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (SECOND READING AND ADOPTION)
8. ORDINANCE NO. 05 -0424 - CONSIDERATION OF AMENDMENT TO THE ORDINANCE
REGARDING LOT COVERAGE IN THE RI, R2 AND R3 DISTRICTS - SINGLE AND TWO
FAMILY WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION
(SECOND READING AND ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF 2005 HUTCHINSON ECONOMIC DEVELOPMENT
AUTHORITY ANNUAL REPORT
(d) CONSIDERATION FOR APPROVAL OF LEASE AGREEMENT WITH NUTRITION SERVICES FOR
USE OF SENIOR CENTER DINING ROOM
(e) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL APPLICATION FOR
VOITURE 414 40 & 8 LOCATED AT AMERICAN LEGION
(fl CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR CHERYL ROWE TO OPERATE A
MASSAGE FACILITY LOCATED AT 116 MAIN STREET SOUTH
(g) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR VFW POST 906
AUXILIARY ON MARCH 16, 2006, AT VFW POST 906
(h) CONSIDERATION FOR APPROVAL OF HAULING LICENSE RENEWAL FOR TCW DISPOSAL, INC.
(i) CONSIDERATION OF CONSULTING CONTRACT WITH AE2S FOR CENTURY AVENUE WATER
. TOWER REFURBISHMENT
(j) CONSIDERATION OF CONSULTING CONTRACT WITH BRAUN INTERTEC FOR PAVEMENT
MANAGEMENT DEFLECTION TESTING AND ANALYSIS
(k) CONSIDERATION FOR APPROVAL OF CHANGE ORDERS FOR LIQUOR STORE PROJECT
Action — Motion to approve consent agenda
6. PUBLIC HEARINGS — 6:00 P.M. - NONE
7. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENTATION BY MILES SEPPELT, EDA DIRECTOR, ON PROPOSED EMINENT DOMAIN
LEGISLATION
No action.
8. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ESTABLISHING TASK FORCES TO REVIEW CITY
OPERATIONS AND POLICIES (SNOW REMOVAL TASK FORCE, REGIONAL TRANSPORTATION
TASK FORCE, STREET LIGHTING TASK FORCE AND ASSESSMENT POLICY TASK FORCE)
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF CONTRACT EXTENSION WITH SCOTT EQUIPMENT TO
. OPERATE BIOSOLIDS DRYER
Action — Motion to reject — Motion to approve
CITY COUNCIL AGENDA — FEBRUARY 14, 2006
9. NEW BUSINESS
. (a) REVIEW OF WASTEWATER TREATMENT FACILITY SERVICES PLAN BY WOLD ARCHITECTS
Action -
(b) REVIEW BY WOLD ARCHITECTS OF CANOPY DESIGN AT EVENT CENTER AND
CONSIDERATION FOR APPROVAL OF ADVERTISEMENT FOR BIDS
Action — Motion to reject — Motion to approve
(c) CONSIDERATION FOR APPROVAL OF FIRE DEPARTMENT RELIEF ASSOCIATION PENSION
INCREASE
Action — Motion to reject — Motion to approve
(d) CONSIDERATION OF ISSUES RELATED TO WATER TREATMENT PLANT IMPROVEMENTS
- CHANGE ORDER FOR RO FILTER STORAGE
- CONSULTING AGREEMENT FOR WATER TREATMENT PLANT IMPROVEMENTS
- AWARDING CONTRACT FOR WATER TREATMENT IMPROVEMENTS
Action — Motion to reject — Motion to approve
(e) REVIEW OF CROW RIVER DAM PROJECT STATUS
Action —
(f) CONTINUED DISCUSSION OF 2007 BUDGET PARAMETER CONSIDERATIONS
- OVERALL DOLLAR AMOUNT OR PERCENT INCREASE IN LEVY DOLLARS
• - NEW GROWTH DOLLARS
- LGA HOLDBACK
- TAX RATE
Action -
(g) CONSIDERATION FOR APPROVAL OF SETTING JOINT MEETING WITH HUTCHINSON
HOUSING & REDEVELOPMENT AUTHORITY FOR MARCH 21, 2006, AT 8:30 A.M. AT THE CITY
CENTER
Action — Motion to reject — Motion to approve
(h) CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO CONSIDER
PROPERTY ACQUISITION (SKYDIVE HUTCHINSON PROPERTY FOR AIRPORT & OTHER USES)
Action -
10. MISCELLANEOUS
(a) COMMUNICATIONS
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
12. ADJOURN
•
3
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 24, 2006
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called e meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Hauggen and
Casey Stotts. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer and Marc Sebora,
City Attorney.
2. INVOCATION — Rev. Max Myers, Riverside Assembly of God Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF JANUARY 10, 2006
Motion by Stotts, second by Peterson, to approve the minutes as presented. Motion carried unanimously.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
DECEMBER 20, 2005
2. PLANNING COMMISSION MINUTES FROM DECEMBER 20, 2005
• 3. MOTOR VEHICLE MONTHLY REPORT FOR NOVEMBER 2005
4. CREEKSIDE ADVISORY BOARD MINUTES FROM DECEMBER 21, 2005
5. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM DECEMBER 20, 2005
6. CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2005
7. CITY OF HUTCHINSON INVESTMENT REPORT FOR DECEMBER 2005
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12898 — RESOLUTION FOR PURCHASE (CONTRACT TO RUN BIOSOLIDS
DRYER, THREE DODGE PICKUP TRUCKS)
2. RESOLUTION NO. 12901 — RESOLUTION ESTABLISHING INCOME GUIDELINES AND ASSET
LIMITATIONS FOR SENIOR & DISABLED CITIZENS
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF REZONING TWO LOTS FROM INDUSTI�UCOMMERCIAL TO R2 TO
REMAIN RESIDENTIAL USE LOCATED AT 535 AND 545 5 AVENUE SE WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND
SET SECOND READING AND ADOPTION OF ORDINANCE NO. 06-0427 FOR FEBRUARY 14, 2006)
2. CONSIDERATION OF A CONDITIONAL USE PERMIT TO AMEND THE PLANNED
DEVELOPMENT DISTRICT IN FAIRWAY ESTATES SECOND ADDITION TO ALLOW
CONSTRUCTION UP TO THE FRONT AND REAR PROPERTY LINES LOCATED AT 1187
. OAKWOOD COURT NW WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 12897)
CITY COUNCIL MINUTES — JANUARY 24, 2006
3. CONSIDERATION OF AMENDMENT TO THE ORDINANCE REGARDING LOT COVERAGE IN THE
RI, R2 AND R3 DISTRICTS - SINGLE AND TWO FAMILY WITH STAFF RECOMMENDATION AND
FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION OF ORDINANCE NO. 05-0424 FOR FEBRUARY 14, 2006)
4. CONSIDERATION OF FINAL PLAT TO BE KNOWN AS COMMUNITY OF LAKERIDGE
(RECONFIRMATION OF RESOLUTION NO. 12529)
(d) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR MCLEOD DEER
HUNTERS ASSOCIATION ON APRIL 1, 2006, AT MCLEOD COUNTY FAIRGROUNDS
(e) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR THE
HUTCHINSON ROTARY FOUNDATION ON APRIL 21, 2006, AT MCLEOD COUNTY HISTORICAL
SOCIETY
(f) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR CROW RIVER
HABITAT FOR HUMANITY ON AUGUST 20, 2006, AT MCLEOD COUNTY FAIRGROUNDS
(g) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL FOR ELKS LODGE TO
CONDUCT GAMBLING ACTIVITIES AT ELKS LODGE IN HUTCHINSON
(h) REAPPOINTMENT OF MIKE MCGRAW TO EDA BOARD TO DECEMBER 2011
(i) APPOINTMENT OF MARVIN NISSEN TO THE TREE BOARD TO APRIL 2008
�)
CLOCK
S AND C SCO NETWORK EQUIPMENT AS REQUESTED BY HUTCHINSON AREA HEALTH
CARE
• (k) CONSIDERATION FOR APPROVAL OF 2006 TECHNOLOGY POLICY
Items 5(b)1, 5(b)2, and 5(c)3 were pulled for separate action.
Motion by Stotts, second by Haugen, to approve consent agenda with the exception of the items mentioned
above. Motion carried unanimously.
Item 5(b)l had further discussion. Council Member Stotts asked for an update on the status of the biosolids
facility and did not feel comfortable approving the contract for the biosolids dryer until an update was given.
Motion by Stotts, second by Peterson, to approve Resolution No. 12898, with the exception of approving the
biosolids dryer contract. Motion carried unanimously.
Item 5(b)2 had further discussion. Gary Plotz, City Administrator, clarified that these income guidelines have
been updated from last year.
Motion by Stotts, second by Haugen, to approve Resolution No. 12901. Motion carried unanimously.
Item 5(c)3 had further discussion. Julie Wischnack, Director of Planning/Zoning/Building, presented before the
Council. Ms. Wischnack explained that the Planning Commission has discussed this topic several times. The
current proposal is to increase lot coverage to 50% for R I, R2 and R3 districts for single and two-family homes.
Ms. Wischnack explained that this proposal is supported unanimously by the Planning Commission and is
based mainly on stormwater management. Currently, 35% maximum lot coverage is allowed for twin homes.
This ordinance would not apply to planned development districts because of the regulations already imposed on
them. One thing to consider is that if a current home is near the maximum 50% coverage and they apply to
build a deck, they may not be able to do the addition unless some sort of impervious area is removed. Mayor
• Cook suggested including language in the ordinance explaining the purpose of the ordinance which includes
stormwater management.
2
q (0)
CITY COUNCIL MINUTES — JANUARY 24, 2006
Motion by Peterson, second by Stotts, to defer this item to February 14, 2006. Motion carried unanimously.
• Brandon Fraser, 510 Jackson Street, presented before the Council. Mr. Fraser stated that he agrees with the fact
that 50% lot coverage is adequate for single homes. However, Mr. Fraser felt that the proposed 50% for twin
homes may be too restrictive. Mr. Fraser stated that generally one level twin homes are built somewhat larger
square footage -wise, and then to include patios, decks, garages, driveways, etc. the 50% seems to be too
restrictive.
6. PUBLIC HEARINGS — 6:00 P.M. - NONE
7. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENTATION ON PUBLIC ARTS INITIATIVE
Mayor Cook stated that he had requested that a task force be put to .ðer to research expanding public art to
enhance the city more. Good examples of public art include the additions to Library Square. Linda Remucal,
Hutchinson Community Foundation, Tom Wirt, artist and community at large, LuAnn Drazkowski, Crow River
Arts, Marc Vaillancourt, Chamber of Commerce, Doff Moon, PRCE and Julie Wischnack, PZB are members of
this task force.
Linda Remucal commented on the gifts that have been given to the city to enhance art throughout the city.
These gifts include fountains, statues, benches, etc. The task force has written an unofficial inventory of the
amount of art throughout the city. Research has shown that art adds beautification impacts as well as economic
impacts to a city. Some current public art includes parks, landscaping, statues, gardens, artists and vocalists.
Some issues that come along with gifts of art include maintenance and acceptance procedures.
Tom Wirt presented before the Council. Mr. Wirt explained the process and charge of the Public Arts Initiative.
Books were read and field trips were taken as part of this process. One item that the Initiative discussed was
considering how to incorporate additional public art into the newer parts of the city. Mr. Wirt stated that public
• art can enhance a city's economic development and tourism.
LuAnn Drazkowski presented before the Council. Ms. Drazkowski shared the inventory taken of the public art
throughout the city. Ms. Drazkowski also talked about incorporating public art from the start of a project,
whether it be new buildings, renovations, new construction, etc. She stated that public art should be a standard
considered with all projects. Ms. Drazkowski also spoke about intan&ible art such as the community theatre and
various singing groups. Ms. Drazkowski shared historical information regarding the mural that is in the post
office.
Marc Vaillancourt presented before the Council. Mr. Vaillancourt offered recommendations from the Initiative.
These include creating a Public Arts Commission imposing accomplishments completed within 18 months.
This group would identify standards, guidelines, funding, maintenance, branding, and acceptance procedures, as
well as identify opportunities and priorities. The Commission would also identify ordinances necessary for
implementation and maintenance of public art. Lastly, the group would create a communication plan to the
public and city departments.
More formal action will be considered at the next City Council meeting.
8. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AMENDING 457 PLAN (DEFERRED COMPENSATION)
DOCUMENT
Marc Sebora, City Attorney, reminded the Council that this was initially introduced at the last meeting in
December. More information has yet to be collected.
Motion by Peterson, second by Haugen, to table action on this item indefinitely. Motion carried unanimously.
• (b) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 CITY OF HUTCHINSON WATER
WASTEWATER REFUSE COMPOST BUDGET (ADOPT RESOLUTION NO. 12893)
(� [°)�
CITY COUNCIL MINUTES — JANUARY 24, 2006
Ken Merrill, Finance Director, presented before the Council. Mr. Merrill reminded the Council that this item
• was deferred from the last meeting to tie in with the proposed 2006 water /sewer /refuse fees. This resolution is
different from the previous proposed as the revenue has been increased due to increased garbage, water and
sewer rates. Mr. Merrill also presented garbage rates including four -year depreciation which would decrease the
garbage, water and sewer rates between 9 %- 13.8 %. Gary Plotz noted that these garbage rates include pick up
for two carts: the garbage cart and organics cart. The increase from last year to this year (not including the four -
year depreciation) is an approximately 17% increase.
Ken Merrill spoke about the loan to the liquor store from the water /sewer fund. He stated that ifthe loan would
not have been made to the liquor store, it could have been used for the water plant project. However, the liquor
store will be paying interest back to the water /sewer fund, as well as principal. Interest received from the liquor
store will offset any interest from the same amount of money borrowed for the water /sewer projects. The liquor
store loan is not impacting rates.
Motion by Arndt, second by Haugen, to approve adopting 2006 Water/Wastewater/Ref ise /Compost budget
with the four -year depreciation rates incorporated, adopting Resolution No. 12893. The final budget adopted
will be lower than proposed as the rates will be reduced. Motion carried unanimously.
9. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 FEE SCHEDULES FOR
WATER/W ASTEWATER/REFU SE
Motion by Stotts, second by Arndt, to approve adoption of 2006 fee schedules for Water/Wastewater and
amending Refuse rates to include four -year depreciation. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARINGS FOR HIGHWAY 7 PROJECT —
LETTING NO. 1, PROJECT NO. 96-01
. - ORDERING PREPARATION OF REPORT ON IMPROVEMENT
- RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
- ORDERING IMPROVEMENT AND PREPARATION OF PLANS
- APPROVING PLANS & SPECIFICATIONS AND ADVERTISEMENT FOR BIDS
Kent Exner, City Engineer, presented before the Council. Mr. Fxner explained that this is part of the city
assessment process. The reconstruction will run on Hwy 7 from 5 Avenue NE to Shady Ridge Road. Stage 1
of the project is planned to be constructed Spring 2006 —June 2006 with Stage 2 taking place from June 2006 —
Late 2006. Stage 3, from Water Street to Shady Ridge Road, is proposed to be constructed in 2007. Mn/DOT
improvements include a five -lane concrete roadway, crosswalks, sidewalks & trails, traffic signals, retaining
walls and a new Main Street bridge with Luce Line Trail underpass. The City's improvements include new
trunk sanitary sewer system, new trunk watermain system, new water and sewer services, storm sewer and
treatment pond improvements, reconstruction of side streets, completion of TH7 service road and Montana
Street extension. The total cost of the project is estimated at $28.7 million which does not include MnDOT
bridge, landscaping, traffic signal and lighting design or local efforts. The estimated proi ect cost for the city's
improvements are estimated at $4.9 million, or roughly 20% of the project. This n be funded from the
sanitary sewer fund, watermain fund, city bonding and assessments. Mr. Exner further explained the cost
sharing of the project between the City and the property owner. Assessments to property owners for sanitary
sewer and water services are estimated at $3000 -$5000 and for general street/drainage assessments are
estimated at $45 -55 /front foot. Mr. Exner then covered the public hearing process which is proposed to be held
February 7, 2006, at 6:30 p.m. at the Event Center.
Motion by Peterson, second by Stotts, to approve ordering preparation of report on improvement, receiving
report and calling hearing on improvement (February 7, 2006, at 6:30 p.m. at the Event Center), ordering
improvement and preparation of plans and approving plans & specifications and advertisement for bids.
Motion carried unanimously.
• (c) CONSIDERATION FOR APPROVAL OF ESTABLISHING TASK FORCES TO REVIEW CITY
OPERATIONS AND POLICIES
- SNOW REMOVAL TASK FORCE
4
kA b2)
CITY COUNCIL MINUTES —JANUARY 24, 2006
- REGIONAL TRANSPORTATION TASK FORCE
- STREET LIGHTING TASK FORCE
• - ASSESSMENT POLICY TASK FORCE
John Olson, Public Works Superintendent, presented before the Council. Mr. Olson stated that the task force
concept was brought about because these issues are significant, somewhat complicated and involve several
agencies. The need for the task forces is for guidance in developing policies and provide direction. Mr. Olson
requested the Council formally establish these task forces and consider which they may like to serve on. Marc
Sebora City Attorney, suggested that these task forces be established via resolution. John Olson stated he will
prepare a resolution for the Council's consideration at the next Council meeting. Council Member Stotts
encouraged the public to contact John Olson if they are interested in serving on any of these task forces.
(d) CONSIDERATION FOR APPROVAL OF ENVIRONMENTAL CONSULTING SERVICES CONTRACT
WITH BRAUN INTERTEC — PREPARATION OF RESPONSE ACTION PLAN FOR METHANE
MONITORING AT THE FORMER ARMORY LANDFILL SITE
Kent Exner stated that the City entered into the MPCA's Voluntary Investigation and Cleanup Program several
years ago as part of the application for the fire training tower. The MPCA is requesting that the City address
several environmental and safety issues. A few remaining issues entail further environmental monitoring and
documentation and should be studied by experts in this field. Staff is requesting that a contract be entered into
with Braun Intertec to address these issues and submit a formal action plan to the MPCA.
Motion by Arndt, second by Stotts, to approve consulting services contract with Braun Intertec. Motion carried
unanimously.
10. MISCELLANEOUS
(a) COMMUNICATIONS
• Steve Bruhn, 924 Merrill Street, presented before the Council. Mr. Bruhn explained that he attended a meeting
earlier this year regarding the storm sewer in his neighborhood. Mr. Bruhn commented that several households
are run on social security and part-time jobs. Rate increases in electricity, refuse and water are a hardship to
these households. He requested the Council to spend wisely.
Marc Sebora — Mr. Sebora encouraged citizens to vote at the special election on January 31, 2006. Mr. Sebora
explained that the vote to be considered at the election is to whether or not amend the City Charter to allow for
a public vote should the sale or transfer of ownership be brought forth to the City Council. If this charter
amendment would be voted affirmatively, a second election would be held to actually vote on the sale or
transfer of ownership of Hutchinson Area Health Care should the City Council adopt such an ordinance.
Gary Plotz — Mr. Plotz stated that potential dates to meet with Rep. Newman and Senator Dille have been
presented.
Motion by Arndt, second by Stotts, to set joint meeting with state representatives on February 23, 2006, from
9:00 a.m. to 12noon. Motion carried unanimously.
Mr. Plotz stated that the Chief of Police was requesting direction from the Council on the workshop for the
police department reorganization. Mr. Plotz requested that this workshop be rescheduled from February 14 to
February 28, 2006.
Motion by Peterson, second by Stotts, to reschedule the workshop on February 14, 2006, to February 28, 2006,
at 3:30 p.m. Motion carried unanimously.
Mr. Plotz lastly mentioned the Pioneerland Library System (PLS). He described the system and the support it
gives to several local libraries. PLS has seen large decrease in federal funding, approximately $165,000 per
year with no funds remaining by 2007. This will essentially close the office in Willmar. PLS is asking that
• local communities and counties increase their funding support to replace the federal funding. This would mean
a figure of approximately $6000 from the City next year. PLS will be conducting further funding research,
however will be requesting funds from local entities in the short-term. Bill Arndt stated that he will bring this
q LQ�)
CITY COUNCIL MINUTES — JANUARY 24, 2006
issue to the Region 6E Board.
Steve Cook — Mayor Cook reminded senior citizens and those with disabilities that there is a mechanism to
defer assessments if they are eligible. He requested that this information be sent out with the hearing notices.
Mayor Cook also spoke about a visit from the Adjutant General of the Minnesota National Guard. The
Adjutant General encouraged citizens to support the families of the deployed soldiers.
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments. Motion carried
unanimously.
12. ADJOURN
0
0
With no further business to discuss, a motion was made by Arndt, and seconded by Stotts, to adjourn at 7:50
p.m. Motion carried unanimously.
2
`-A Lo)
. MINUTES
BID OPENING
LETTING NO.2/PROJECT NO. 06-02
WATER TREATMENT PLANT REPLACEMENT, BUILDING 10
FEBRUARY 2, 2006
Present: Gary Plotz, City Administrator, John Rodeberg, Director of Engineering/Public
Works, and Patrice VanderVeen, Recorder.
Gary Plotz, Finance Director called the bid opening to order at 2:01 p.m.
Mr. Plotz dispensed with the reading of Advertisement for Bids, Letting No. 2, Project No. 06-
02. Mr. Plotz noted that the City Council reserves the right to reject all bids and to waive any
informalities and irregularities as signed by the City Administrator. The following bids were
opened and read:
Gridor Construction, Inc.
Buffalo, Minnesota
Rice Lake Construction Group
Deerwood, Minnesota
Knutson Construction Services
Minneapolis, Minnesota
Robert L Can- Co.
Marshall, Minnesota
Shaw Lundquist Associates, Inc.
• St. Paul, Minnesota
Lump Sum Bid Amount $9,985,000.00
Alternate #1: Add $215,000
Alternate #2: Add $220,000
Alternate #3: Deduct $25,000
Lump Sum Bid Amount $10,784,000.00
Alternate # 1: Add $100,000
Alternate #2: Add $100,000
Alternate #3: Deduct $25,000
Lump Sum Bid Amount $11,151,000.00
Alternate #1: Add $42,000
Alternate #2: Add $51,000
Alternate #3: Deduct $25,000
Lump Sum Bid Amount $11,220,000.00
Alternate #1: Add $250,000
Alternate #2: Add $300,000
Alternate #3: Deduct $15,000
Lump Sum Bid Amount $11,353,000.00
y (66)
Alternate #1: Add $165,000
. Alternate #2: Add $82,500
Alternate #3: Deduct $29,000
Graham Penn -Co. Construction, Inc.
Eagan, Minnesota Lump Sum Bid Amount $11,453,684.00
Alternate # 1: Add $100,000
Alternate #2: Add $100,000
Alternate #3: Deduct $29,453
Madsen - Johnson Corporation
Hudson, Wisconsin Lump Sum Bid Amount $11,579,600.00
Alternate #1: Add $50,000
Alternate #2: Add $50,000
Alternate #3: Deduct $30,000
Borson Construction Inc.
Minneapolis, Minnesota Lump Sum Bid Amount $11,658,000.00
Alternate #1: Add $65,000
Alternate #2: Add $85,000
Alternate #3: Deduct $29,600
•
The bids were referred to staff for review and a recommendation. They plan to be before the
City Council for consideration and awarding on February 14, 2006.
The bid opening adjourned at 2:16 p.m.
ATTEST:
Gary D. P1otz, City Administrator
0
Steven W. Cook, Mayor
ut6)
MINUTES
HUTCHINSON CITY COUNCIL
SPECIAL MEETING
TUESDAY, FEBRUARY 7, 2006 4:30 P.M.
1. CALL TO ORDER — 4:30 P.M.
Called to order at 4:36 p.m.
2. NEW BUSINESS
(a) SALES TAX OF REQUESTING LEGISLATIVE APPROVAL TO SEEK A LOCAL
Mayor Cook noted that at a quarterly meeting held earlier with staff members, this topic came up
for discussion. He noted that he is reluctant to bring forth a request to the legislature this year,
however is in favor of researching the issue.
Dolf Moon, Director of Parks/Recreation/Community Education, resented before the Council.
Mr. Moon explained the steps needed to request imposing a local sales tax. He covered items such
as researching funding potentials, identifying projects approved in other communities, soliciting
communi!f ee dback , formalizing project costs and developing strategies to communicate with
citizens. rojects focoideration in Hutchinson nclude an aquatic center and development of
he Bernhgen property on BlStreet for an athletic center. discussion
at the meing that will be held with th e state legislators on February 23, 2006. A local sales tax
must be voted on at a general election.
• Mayor Cook noted that the proposed school referendum needs to be kept in mind. He does not
want the local sales tax to take away consideration for the school district.
Council Member Arndt noted that a citizen had brought up issues to him regarding property taxes
and high fees, as well as the Council considering a local sales tax. Council Member Arndt thought
a good way to approach it would be for the citizens themselves to propose a pro ect s opposed to
the City developing projects and then thinking of ways to fund them. Mr. Moon stated that a
small group of citizens has informed his department on their wants and needs.
Roger Camps, resident of Norwood Young America, presented before the Council. Mr. Camps
stated that he would be opposed to a local sales tax and it would cause him to shop elsewhere. lie
feels it is taxation without representation.
General discussion was held amongst staff regarding the benefits of a local sales tax.
It was suggested to look at a partnership between the school district and the city for a potential
aquatic /athletic facility.
(b) DISCUSSION OF 2007 BUDGET PROCESS
1. OUTCOME BASED BUDGETING /ALTERNATIVE
TWO -YEAR PHASE -IN
- YEAR ONE: BACKGROUND WORK
- Public Input to Identify Outcomes (focus groups, etc.)
• _ Teams or Blue Ribbon Panel Discuss Results to Align with Outcomes
Get Feel for Program Budgeting While Going Through Regular 2007 Budget Process
q L( )
. - Get Outcome Database Set Up for 2008 Budget Process
Preferred 2008 Budget Format
ICMA Performance Measurements in Place — Possible Incorporation for 2008 Budget
YEAR TWO: IMPLEMENT OUTCOME BUDGETING
- Request for Results
- Receive Proposals, etc.
Implementation
Mayor Cook stated that this item was discussed at a quarterly meeting as well as a workshop held
with the International City/County Management Association. Mayor Cook suggested phasing this
process in over a two -year period as outlined above.
Council Member Stotts stated that he would be in favor of the work to complete in the first year. He
felt that the Request for Results in year two would need to be tweaked to fit Hutchinson's needs.
Mayor Cook also noted that he feels the consultants would need to be utilized for the year -one work.
The maximum cost would be approximately $53,000, however could be less dependent on the
amount of time the consultant is utilized.
Council Member Stotts suggested researching other cities that have used this process as well as
specific costs. He also suggested looking at different ways to implement this type of process without
hiring a consultant, such as the City of Orono has done.
Council Member Arndt reminded the Council that last year they spoke about reducing the amount of
usage of consultants. Mayor Cook stated this consulting firm is different than others as they would
be utilized to find ways for the City to ultimately spend less money on an annual basis.
• Miles Seppelt, EDA Director, stated that he likes the idea of focus groups and getting feedback from
the general public.
Mayor Cook noted that this process is a policy decision of the Council and the Council needs to
decide what direction they would like to move forward with. He explained the roles of the focus
groups as compared to the results teams. He noted that if the Council decides to move forward with
year -one of the process, it is followed through with completing year -two.
Council Member Haugen stated he felt this process will be a good tool to measure what the
community wants from the City. Mayor Cook stated he feels this process provides for much public
feedback.
Mayor Cook said he will distribute information from the consultant to review costs and processes.
2. 2007 BUDGET PARAMETER CONSIDERATIONS
- Overall Dollar Amount or Percent Increase in Levy Dollars
- New Growth Dollars
- LGA Holdback
- Tax Rate
- Budget Presentation Format
- Five -Year Budget Forecast
- Capital Projects (underpass, dam, etc.)
- Hwy 7 (cost and tax base reduction)
- Other?
Mayor Cook noted that the Council will need to establish specific targets for the directors to work
• towards. He also stated the Council should be thinking about LGA and how much or little they wish
(� (r_)�
to incorporate into the budget. Budget formats from other cities may be reviewed to better present
• the City's budgeting process.
Council Member Haugen suggested using some parameters Ehlers & Associates had established for
debt service funds awhile back.
•
0
Mayor Cook asked Ken Merrill to research how much property taxes will be reduced because of the
buyouts along Hwy 7.
Gary Plotz suggested putting objectives on the February 14, 2006, City Council meeting agenda.
3. ADJOURN
Motion by Arndt, second by Stotts, to adjourn at 5:30 p.m. Motion carried unanimously.
MINUTES
HUTCHINSON CITY COUNCIL
• SPECIAL MEETING
TUESDAY, FEBRUARY 7, 2006 6:30 P.M.
CALL TO ORDER — 6:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Bill Arndt, Kay Peterson,
Jim Haugen and Casey Stotts. Others present were John Rodeberg, Public Works Director and
Kent Exner, City Engineer.
2. PUBLIC HEARING
(a) LETTING NO. 1, PROJECT NO. 96 -01 (HIGHWAY 7 PROJECT)
- ORDERING IMPROVEMENT AND PREPARATION OF PLANS
- APPROVING PLANS AND SPECIFICATIONS AND ADVERTISEMENT FOR BIDS
Motion by Stotts, second by Arndt to open public hearing. Motion carried unanimously.
John Rodeberg, Director of Public Works, presented before the Council. Mr. Rodeberg
explained that an open house was held prior to the public hearing to share information from
the City and Mn/DOT, as well as show designs of the School Road Underpass and the Crow
River Dam reconstruction. The purpose for the public hearing is to approve the plans and
specifications and advertisement for bids, which if approved, will be opened February 24,
2006.
Kent Exner, City Engineer, presented btgfore the Council. Mr. Exner. explained that the
reconstruction will run on Hwy 7 from 5 Avenue NE to Shady Ridge Road. Stage I of the
• project is planned to be constructed Spring 2006 — June 2006 with Stage 2 taking place from
June 2006 Late 2006. Stage 3, from Water Street to Shady Ridge Road, is proposed to be
constructed in 2007. Mn/DOT improvements include a five -lane concrete roadway,
crosswalks, sidewalks & trails, traffic signals, retaining walls and a new Main Street bridge
with Luce Line Trail underpass. The City's improvements include new trunk sanitary sewer
system, new trunk watermain system, new water and sewer services, storm sewer and
treatment pond improvements, reconstruction of side streets, completion of TH7 service road
and Montana Street extension. The total cost of the project is estimated at $28.7 million
which does not include MnDOT bridge, landscaping, traffic signal and lighting design or local
efforts. The estimated project cost for the city's improvements are estimated at $4.9 million,
or roughly 20% of the project. This will be funded from the sanitary sewer fund, watermain
fund, city bonding and assessments. Mr. Exner further explained the cost sharing of the
project between the City and the property owner. Assessments to property owners for
p 01tary sewer and water services aze estimated at $3000 -$5000 and for general
street/draina a assessments are estimated at $45 -55 /front foot. The actual assessment hearing
will be held m March or April prior to the project actually being awarded.
Ford Rolf presented before the Council. Mr. Rolf explained that he owns property on Water
Street behind Subway. Mr. Rolf had questions about the road height of Hwy 7 compared to
Water Street. John Rodeberg explained that this is a design issue and the Mn/DOT
engineering team should be able to show him elevation projections.
John Rodeberg commented that staff is considering an assessment policy revision which
would reduce the length of standard of service for residential properties as compared to
commercial properties, as well as a deferred assessment rate for residential properties.
Commercial properties typically benefit more from highway reconstruction projects as
compared to residential properties.
. Motion by Arndt, second by Stotts, to close public hearing. Motion carried unanimously.
Mayor Cook noted that he was in favor of changing the service length for residential
properties.
y(A)
Motion by Arndt, second by Haugen, to order improvement and preparation of plans, approve
plans and specifications and advertisement for bids, including assessment policy revisions of
is reducing length of standard of service for residential properties and a reduced or deferred
assessment rate on residential properties. Motion carried unanimously.
E
L�
3. ADJOURN
With no further business to discuss, a motion was made by Stotts, seconded by Arndt, to
adjourn at 7:05 p.m. Motion carried unanimously.
u 6)
Minutes
• Hutchinson Public Library Board
November 28, 2005
Members present: John Hassinger, Julie Jensen, Larry Ladd, Kay Peterson, Janet Vacek and Mary Henke
(Ex -Officio)
Members absent: John Paulsen and Kay Johnson
President Julie Jensen called the meeting to order. Kay Peterson made a motion to approve the minutes
from the October 24, 2005 meeting and John Hassinger seconded the motion. Motion passed.
Reports: 1. Mary reported that the State Library Task Force is still gathering information at
New Business: There was none. Mary said that the change to the new automation system is scheduled
for March, 2006.
There will be no meeting on December 26 with our next meeting on January 23, 2006.
The meeting was adjourned.
Submitted,
Janet Vacek, Co-Secretary
5Ca)- i
meetings throughout the state.
2.
Pioneerland Library System (PLS) Ad Hoc Committee on Future Structures.
City and county administrators have received invitations to a December 151° meeting at
PLS headquarters to learn about the issues facing PLS and discuss their concerns.
3.
2006 City and County budget requests. Mary talked to Nan Crary and Grant
Knutson and found out we will received the 4% increase as requested plus '/Z of the outlay
for automation software upgrade in 2006 and the other'' /: in 2007. Kay Peterson talked to
Ken Merrill, City Finance Director, who said the budget included the dollars we requested.
The funds for the automation software upgrade will come from a capital improvement or
outlay fund.
Old Business:
1.
Cell phone policy. Mary reported that 2 signs were put up asking that cell phones
•
be turned off and favorable response was noted in compliance.
2.
Community forum. Mary was unable to get committee together. Suggestions for
topics were global warming (state climatologist or Paul Douglas) and pandemics (Mike
Osterhohn). Mary encouraged us to keep our eye out by watching newspapers, news, etc.
for interesting topics and speakers.
3.
National Library Week, April 2 -8, 2006 author visit. Mary spoke to Doug Ohman,
author of Barns of Minnesota and Churches of Minnesota about coming to speak. If he
can sell his books, he will charge $150 for a visit and is free during National Library
Week. The board chose Tues., April 4 as their I' choice and Thurs., April 6 as their 2°d
choice to have him speak on Minnesota historic landmarks.
4.
Focus group follow -up. The group continued to explore the ideas offered by
focus group. Mary suggested we could add an evening book club.
5.
Building entrance issues. The sidewalk replacement took about 4 days and people
used the south door with some complaints. The city offered us 2 wooden benches with cast
iron supports to place in front of the library seasonally with pots of flowers on each side.
The setup approved
New Business: There was none. Mary said that the change to the new automation system is scheduled
for March, 2006.
There will be no meeting on December 26 with our next meeting on January 23, 2006.
The meeting was adjourned.
Submitted,
Janet Vacek, Co-Secretary
5Ca)- i
• MOTOR VEHICLE MONTHLY SUMMARY
For the Month of: DECEMBER
2004 2005
Net Revenue: $ 22879.29 $ 29805.08
Payroll Hours: 895.85 633.95
Net Revenue per hours worked: 25.54 47.02
Profits YTD: 33123.99 52292.70
% Profit Margin YTD: 14.7% 21.2%
Comments: YEAR END Revenues exceeded budget by 17.3%
Salaries/Fringe benefits under by 7.99%
Other expenses under budget by 39%
•
•
5LG)�L,
e
0
Memo
TO: Mayor and City Council Members
From: Brad Emans, Fire Chief
Date: 2/01/06
Re: Monthly Update on Activities of the Fire Department
The fire department responded to 30 general alarms in the month of January.
Example of a few of the calls:
• We responded to a house that had well over 1200 PPM carbon monoxide, this could have been a
very deadly situation.
• We responded to a commercial structure gas leak where someone tamed the burners on the grill
on and turned off the pilot lights.
• We responded to a residential gas pipe break inside the house. We were able to get control of the
situation before the gas exploded.
• We assisted the Stewart FD with a residential house fire.
• We responded to a 15- gallon gas spill at one of our gas stations, we were able to absorb the
majority of the product spill.
This Is the breakdown of the calls for the month:
W
Residential 1 Commercial/Industrial 4 Multifamily 0 School 0 Carbon Monoxide 6
Hazardous Material 7 Vehicle 0 Rescue 1 Medical 0 Grass 0 Sky -Warn 0 Good Will 0
Mutual Aid 1
Rural:
Rescue 4 Grass Type 0 Medical 3 Residential 0 Farm Building 0 Hazardous Material 2
Carbon Monoxide 1 Vehice 0 Commercial/Industrial 0 Good Will 0
1
f
•
Drills / Meetings ! Other Information
• SCBA Maintenance
• Equipment Maintenance
Snowmobile Rescue / Patient Assessment
• Ice Rescue Certification
• We started our in -house Firefighter I & II training with eight students. Four of the students are from
Hutchinson, three are from Dassel, and one is from Cosmos. We decided to allow outside students
into our program in an effort to offset the cost of training our own firefighters.
Fire Prevention / Public Relations
• Gave a presentation on AED's to the Hospital Auxiliary. The auxiliary then voted to purchase six
AED's and have them placed in public buildings.
• We received a check from the Hutchinson Women's Bowling Association to purchase two
additional AED's to be placed in public buildings. We now have AED's in the following locations:
City Center, Event Center, Fair Grounds, Both Ice Arenas', Recreation Center, and the Hutchinson
Bowling Center. Hutchinson is just a little safer today!
• Page 2
,5c
+HUTCHINSON AIRPORT COMMISSION
November 17, 2005
5:30 p.m.
• Airport Arrival/Departure Building
Minutes
Members present: Dave Skaar, Chuck Brill, Doug McGraw
Members absent: Dick Freeman, Open seat
Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Tim Miller,
Robert Hantge
Meeting was called to order at 5:30 p.m. There was a quorum of members present.
1. Approve Minutes of October 18, 2005 meetine
Motion made by Brill, second by McGraw to approve October 18, 2005 minutes, with corrections. Unanimous
approval
2. Review 2005 Capital Improvement Proeram
Olson reviewed the 2005 Airport Improvements with Commissioners.
Fueling Project: Anticipate delivery of the fuel tank November 18. At the next City Council meeting, a change
• order, with a net deduct of $7,444 will be presented for approval. A deduct of $9,500 is for the use of existing
Cardtrol system and an addition of $2,056 is for installation of additional tiling, rock, backfill on project - related to
installation of wiring and concrete tank base.
Electrical Project: Conversations with Quade Electric indicate that installation of equipment will take place in late
November.
Project Finances: Olson reported that the City Finance Department has been given copies of the appropriate federal
and state grant agreements, along with appropriate forms for receiving reimbursement.
3. Review private and /or commercial operations activity
Commissioners reviewed the resolution passed by the City Council relative to their recommendation to purchase the
Skydive Hutchinson property. The resolution passed by City Council address the desire to acquire the property and
approved appraisal.
General discussion was held relative to other potential activities at the site that would be acceptable.
1) Commissioners recommended that City staff consider whether a purchase agreement contingent upon
receiving financial assistance from the Federal Aviation Administration (FAA) and State Office of
Aeronautics (Mn/DOT) would be appropriate, and if so, what amount of earnest money would be
appropriate.
2) A question was raised whether the property, including the building, could be better developed into a private
hangar park, which could possibly place the property into the category of hangar space, which has a
potential for being funded at 95 %, rather than only having a portion of the existing building which could be
considered Snow Removal Equipment storage be funded by FAA.
3) Commissioners recommended that City staff consider whether a project be developed to remove the taxi
. lane accessing the current property and have the project assessed to the Skydive Hutchinson property so if a
private party were to purchase the property, there would be no cost to the airport for removing the taxi lane.
6 C01
Hutchinson Airport Commission
Minutes
November 17, 2005
5. Operational Issues
Olson informed Commissioner regarding the three responses received relative to hangar inspections conducted
earlier this year.
Olson updated Commissioners relative to the status of the Conditional Use Permit application to the Joint Planning
Staff for a 199' Tower installation at 20716 Hwy 7 W, Hutchinson. The concern from Mr. Jim Lauer, a member of
the Joint Planning Staff, was that precision approach/departures be protected. Precision approaches/departures are
not on the 5 -year CIP, nor are there plans to significantly alter the existing traffic patterns at the airport, so the
proposal for the tower will proceed. There are no obstructions to existing traffic patterns as a result of the
installation of the proposed tower at that site.
6. Other Discussions
Old Business
Mayor Cook has appointed Mr. Dick Freeman as an Airport Commissioner. Mr. Jeff Lux has expressed his regrets,
but must resign. Commissioners are to recommend potential Airport Commission members to Mayor Cook.
Presentation of print to Ken Butler's wife. No action.
Olson shared an excerpt from the developers' agreement from Ravenwood, indicating that the development was in
the path of the airport, and that potential airport noises could be expected. This has historically been the manner in
• which developers /property owners are made aware of their development in or near flight paths.
New Business
Consideration of Airport- sponsored seaplane base (with Roberts Park as base). Robert Hantge and Olson presented
relative to the potential public sponsorship of a seaplane base at Roberts Park. Mr. Hantge had already done much
of the groundwork for the license application, which was shared with Commissioners.
A motion by Brill, second by McGraw, to direct staff to pursue application for a seaplane base license, said
seaplane base being under the control of the Hutchinson Airport Commission. Unanimous approval.
At 6:35, a motion to adjourn was made by McGraw, second by Brill. Unanimous approval.
NEXT MEETING: Thursday, December 15, 2005 5:45 p.m.
�5&)q
MINUTES
• Parks, Recreation & Community Education Advisory Board
December 7, 2005
Members present were: Bill Arndt, Lenore Flinn, Kirk Kosel, Beth Hepola, Mike Cannon,
Deane Dietel and Ralph Johnson. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:20 pm.
A motion was made by Bill Arndt and seconded by Beth Hepola to approve the minutes dated
November 7, 2005. The board unanimously agreed.
OLD BUSINESS
Hanington/Merrill House — A $50,000 contribution was presented to Historic Hutchinson at the
Sesquicentennial Gala event held in November. It is hoped that the contribution will receive a
matching donation. An architect firm that specializes in historic preservation will be hired. To
date the basic foundation, flooring and roof have been addressed. Although the project has a ten
year plan, funding has made it possible to achieve goals sooner than planned.
Budget — Following the truth and taxation for the city December 6th, the budget will be
• presented to the City Council for approval at the December 13th meeting. The Event Center will
try to raise an additional $15,000 while senior activities will generate another $5,000 in revenues
in 2006. The Senior Club is willing to dissolve and join in the Senior Center activities.
Arena Improvements — The former meeting room is now the new strength training room, and the
new meeting room has been completed by donated material and labor.
One of the four compressors in the arena is in disrepair. The city's insurance provides $18,000
with a $5,000 deductible to replace it. The compressors will continue to be run until they can no
longer operate before being replaced.
Fee Schedule for School Facilities — Dolf and Brian Mohr met with the finance committee. The
new fee schedule for use of classrooms, pools, cafeterias and gyms is projected to generate
$6,000 for the school. The new schedule will go into effect July 1, 2006. The new fee rates
should be more affordable for some users. Community Education gets no part of these revenues
as it all goes into the school's general fund.
NEW BUSINESS
Public Arts Initiative — An ad hoc committee has been put together to look at arts such as the
fountains, statues and possibly landscape. Items will be inventoried for recognition. Dolf, Marc
Vaillancourt of the Chamber of Commerce, Linda Remucal, and Julie Wischnack are working
• with the Hutchinson Foundation to create a policy and fund a mechanism to look at arts more
comprehensively. They would also like to get private businesses involved.
SLa-�
MINUTES
• PRCE Advisory Board
December 5, 2005
Page Two
Annual Rogrts /January Meeting — There will not be a meeting in January as the first Monday is
the holiday. The February meeting will be held at the Event Center to look at the annual PRCE
report.
Downtown Banners — Hopefully the last of the shorter light poles will be installed soon. There
are four changes of banners that will be hung on the new poles. Groups such as the Jaycees, and
the Chamber are gathering to discuss holiday decorations.
Library Square - Heavy equipment will not be going into the park for sidewalk snow removal.
Lee Wright, custodian at the City Center, will be taking care of the Library Square sidewalks as
time allows.
BOARD MEMBER ITEMS
There will be a Luce Line Trail meeting December 61'. Steve Dille and Scott Neumann will draft
bills to try to get funding to blacktop the trail from Hutchinson to Winsted. If completed, the
paved trail should improve tourism between the cities.
• The board expressed concern that low income participants may not be getting involved in
programs. Dolf told the board that with a referral from county social services the city provides,
swim lessons and ball programs to families in need.
The warming house at Park Elementary will open when the weather cooperates for flooding the
outdoor ice rink.
ADJOURNMENT
The meeting was adjourned at 6:30 pm on a motion made by Bill Arndt, seconded by Lenore
Flinn, and agreed to unanimously by the board.
klm
U
1/23/2006
HUTCHINSON UTILITI MMISSION PAGE 1
BALANCE SHEET
DECEMBER 31, 2005
v
ASSETS
UTILITY PLANT — AT COST
LAND & LAND RIGHTS
DEPRECIABLE UTILITY PLANT
TOTAL UTILITY PLANT___________ -_
LESS ACCUMULATED DEPRECIATION
TOTAL ACCUMULATED DEPRECIATION _
TOTAL CONSTRUCTION IN PROGRESS
TOTAL UTILITY PLANT DEPREC VALUE
RESTRICTED FUNDS _& ACCOUNTS
FUTURE EXPANSION & DEVELOPMENT
MEDICAL INSURANCE
_ _BOND & INTEREST PAYMENT 2003
_ -- —
— TOTAL _RE8TRICTED FUNDS 1 4CCOUNTS
—_— — CURRENT & ACCRUED ASSETS __-- ___- -_ - - --_ --
CASH IN BAN(
ACCOUNTS RECEIVABLE
ACCOUNTS RECEIVABLE — MISO
INVENTORIES
PREPAID INSURANCE
PREPAID GAS EXPENSE
CLEARING ACCOUNT
SALES TAX RECEIVABLE
TOTAL CURRENT & ACCRUED ASSETS
DEFERRED CHARGE
BOND DISCOUNT 2003
TOTAL DEFERRED CHARGE
TOTAL ASSETS
U
•f
* * )t TOTAL * * +t
2,666,497.78
102,791,130.13
105, 457,627 91
(31,68i,iS5..26) ;; (
— (31, 681, 185.26) — - _ - -- -- - - -_ z�
4a
.00
141 (
rei
-- -- -----------------
73,776,442.65
Iq (
x.
659,772.46
100,000.00
„(
235, 267.77
es
iP-
2,414,462.03
4,352,414.67
(37,735.48)
z`
1,364,434.13 - - --
— — —
69,971.20'
nl
(10,043.67)
__ }a
152.58
1,470.99
gl(
8,154,226.45
W
v(
595,457.95
43
N
-- - - -�
595, 457.95 .. - -- - - --
.. --
83,5121,167.28
+a
w (
ei
sa
fa
,a (
,y
w
G: (
H'
re
r- (
r.
L
(
(
BALANCE S
DECEMBER 31, *5
**TOTAL* is K
MUNICIPAL EQUITY & LIABILITIES
MUNICIPAL EQUITY
49,756,237.93
UNAPPROPRIATED RETAINED EARNINGS
964,816.50
TOTAL MUNICIPAL EQUITY ------
50,721,054.43
LONG TERM LIABILITIES-NET OF
CURRENT MATURITIES
2003 BONDS
28,780,000.00
TOTAL LONG TERM LIABILITIES
28,780,000.00
CONSTR CONTRACTS "& ACCTS PAY RETAIN
ACCRUED EXPENSES -'RETAINAGE
107,671.74
TOTAL CONSTRUCTION & ACCTS PAY
167,671.74
CURRENT & ACCRUED LIABILITIES
ACCOUNTS PAYABLE
3,748,903.58
ACCOUNTS PAYABLE
(193,702.61)
INTEREST ACCRUED'
99,066.33
ACCRUED PAYROLL
54,653.21
ACCRUED VACATION PAYABLE
ACCRUED MEDICAL FUND
(132,347.03)
ACCRUED SEVERANCE
30,614.82
ACCRUED SICK
5,292.20
CUSTOMER DEPOSITS
9i,050.()O
OTHER CURRENT & ACCRUED LIABILITIES
iG,848.46
TOTAL CURRENT & ACCRUED LIAR
3,912,441.11
-----TOTAL
MUNICIPAL ,EQUITY .&-,.LIAB
83,521, 167. 28
HUTCHINSON
UTILITIE MMISSION
-
PAGE._-_...i
STATEMENT
OF INCOME & EXPENSES
DECEMBER
31, 2003
PREVIOUS_
CURRENT
BUDGETED
-- -- BUDGET.- ..._ - -.
.-- -- -- ANNUAL - --- -_-
-3
- -- - - - - -- ----- -__, --
- --
YEAR TO DATE
YEAR TO DATE
YEAR TO DATE
DEVIATION
BUDGET
OME STATEMENT
OPERATING REVENUE
SALES - ELECTRIC ENERGY
19,994,765.74
24,987,248.52
20,888,328.00
4,098,920.52
20,888,328.00
SALES FOR RESALE
278,352.20
1,193,883.45
500,000.00
693,883.45
500,000.00
1
NET INCOME FROM OTHER SOURCES
134,352.4i
188,923.iB
125,750.00
63,173.i8
125,750.00
SECURITY LIGHTS
11,053.50
io ,871.00
12,000.00
(1,129.OA)
17,000.00
POLE RENTAL
1,736.30
1,666.50
2,000.00
(333.50)
2,000.00
I
SALES - GAS___
10�. 258, 241.93
127,819.55_
_ i0, 500, 000.0Ui
b271819.53
iO, 500, 000.00
-_ —_ -___
NEW ULM TRANSPORTATION
.00
659,938.55
630,000.00
29,938.55
630,000.00
TOTAL OPERATING REVENUE
30,678,502.28
39,170,350.75
32,658,078.00
6,512,272.75
32,658,078.00
I
OPERATING EXPENSES
PRODUCTION OPERATION
1,648,352.11
2,718,016.32
2,041,535.70
(676,480.62)
2,041,535.70
1
PRODUCTION MAINTENANCE
303,083.97
339,509.99
409,242.54
69,732.85
4092242.84
PURCHASED POWER
ii,8i2,649.64
15,902,486.iG
i1,899,515.00
(4,002,971.10)
i1,899,515.00
2
OTHER POWER SUPPLY
275,487.94
480,588.99
508,727.00
28,138.01
508,727.001
TRANSMISSION OPERATION
783.43
115.25
1,000.00
884.75
1,000.00
_
_ —_-
TRANSMISSION MAINTENANCE r
52,068.12
9,332.95 --
12,000.00
2,667.05
12,000.00
ELECTRIC DISTRIBUTION OPERATION
282,302.41
.285,629.89
380,373.00
98,743.11
380,373.00
27
ELECTRIC DISTRIBUTION MAINTENANCE _—
123,185.50
_ 183,230.21
182,850.00
(380.21)
182,850.00
GAS EXPENSE
8,058,319.03
10,391,356.91
8,610,000.00
(1,781,3@,6.91)
000
8,610,• •.
"'
GAS TRANSMISSION OPERATION
36,296.36
75,472.91
94,700.00
19,227.09
94,700.00
GAS TRANSMISSION MAINTENANCE
3,455.06
2,464.80
29,000.00
26,535.20
29,000.00
GAS ISTRi9UTION OPERATION
331,693.i8
330,512..28
331,252.00
739.72
331,252.00
GAS DISTRIBUTION MAINTENANCE -
68,574.62
94,236.54
94,850.00
613.46
94,550.00
CUSTOMER ACCOUNTING 8 COLLECTIONS
___315,5ii.54
293,007.60
269,984.00
(3,023 60)
289,984.00
-- -_ --
T
-- SALES EXPENSE
.00
66,602.45
194,200.00
127,597.55
194,200.04
'
ADMINISTRATIVE h GENERAL EXPENSES
1,981,059.87
2,115,429.61
2,092,464.00
(22,965.61)
:,092,464.00
DEPRECIATION
2.926,990.67
2,952,398.28
2,983,466.62
T 31,068.34
2,983,466.62___
TOTAL OPERATING EXPENSES
28,219,81 .4�i'
__
36,236,391.08
30x155.160.1.6
(.6 ,061,230.92)
30,135,160.16
OPERATING INCOME
_2,458,688.83
2,933,959.67
2,502,917.84
431,041.83
2,502,917.84
_
OTHER INCOME
1
OTHER - NET
67,498.94
i88,844.i0
45,000.00
143,844.10
45,000.00
- -"
- -- INTEREST INCOME- - -__ -__ -- - - -
-- 112,816.01
102,089.57
70,000.00
32,089.57
70,000- 40____
MISC INCOME
623,916.66
15,298.93
5,000.00
10,298.93
5,000.00
1
GAIN ON DISPOSAL - ELECTRIC
21,749.36
.00
.00
- .00
.00
- -- --
-+
— -- - -- - - -- -
GAIN ON DISPOSAL - GAS
- - 5,840.00
_
.00
.00
- - - - -- OO —
- _0
LOSS ON DISPOSAL - ELECTRIC
(89,375.00)
.00
.00
.00
.00
1
TOTAL OTHER INCOME
742,445.97
306,232.60
120,000.00
186,232.60
120,000.00
OTHER EXPENSES'I
MISC EXPENSES
66,765.32
119,243.57
i00.00
(119,143.57)
100.00
_
INTERE•T EXPENSE - - -- - - - -
— i,300,0.2.
1,182,392.20 --
1,179.050.63
TOTAL OTHER EXPENSES
1,366,767.63
1,301.625.77
1,179,150.63
(122,475.14)
1,179,150.63
1
�
3 �. A
I_
973,395.00
(355.00)
— 927,4- 0 0.00
— -973, 750.00 —
— CONTRIBUTION - -TO - C ITY - --
TOTAL CONTRIBUTION TO CITY
927,400.00
973,750.00
973,395.00
(355.00)
973,395.00
A ;1
LOPERATNG INCOME - - -
(1,551,721.66)
(1,969,143.17)
(2,032,545.63)
63,402.46
(2.037.,545 .63)
:711-
INCOME
906,967.17
964,816.50
470,372.21
494,444.29
470,372.21
71i
n
1
-
175i'�
1,61
PRELIMINAO = NTATIVE vi4 PM
2oM
rellminary
HUTCHINSON AREA HEALTH CARE
Statement of Revenues and Expenses
Month and Period Ended December 31, 2005
CURRENT MONTH
YEAR -TO -DATE
YEAR -TO -DATE
Over (Under) Budget
Over (Under) Budget
VARIANCE %
Revenue
Actual
Budget
Dollars
Percent
Actual
Budget
Dollars
Percent
December 2004
CY va PY
1
In patient revenue
$3,476,621
;3,641,839
(;165,218)
A.6%
$40,990,646
$44,315,002
( ;3,324,356)
-7.5%
;38,926,094
11.0°/0
2
Out patient revenue
5,232,224
5,095,316
136,908
2.7%
67,685,405
61,906,020
(4,220,615)
-6.8%
51,231,705
12.6%
3
Resident Revenue
715,465
693,832
21,633
3.1%
7,901,202
8,153,955
(252,753)
-3.1%
7,577,606
4.3%
4
Total patient/resident revenue
$9,424,310
$9,430,987
(;6,877)
-0.1%
$108,577,253
$114,374,977
( ;7,797,724)
-6.8%
;95,735,306
11.3%
5
GGoovuernnmental & Policy Discount
3,931,767
4,738,494
(806,727)
-17.0%
50,008,382
57,515,253
(7,506,871)
-13.1%
46,447,507
7.7%
6
Charily Care
40,551
6,250
34,301
548.8%
93,867
75,000
18,857
25.1%
14,630
541.5%
7
Total deduction from revenue
$3,972,318
$4,744,744
($772,426)
- 16.3%
$60,102,239
$57,590,253
( ;7,488,014)
- 13.00/°
$48,482,137
7.8%
8
Net pagent/residenl revenue
;6,451,992
$4,686,243
$765,749
18.3%
;66,475,014
;58,784,724
(;309,710)
-0.5%
$49,273,168
14.6%
9
Other operating revenues
148,607
73,749
74,858
101.6%
1,057,042
882,707
174,335
19.8%
901,092
17.3%
10
Net operating revenue
$5,600,599
$4,759,992
;840,807
17.7%
$57,532,056
;57,667,431
( ;135,375)
-0.2%
$60,174,280
14.7%
11
Fxmenses
Salaries
$2,153,186
$2,064,739
;88,457
4.3%
$24,497,424
;24,031,683
;465,741
1.91/0
$22,829,812
7.3%
12
Employee Benefits
500,002
478,158
21,844
4.6%
6,083,837
5,646,164
417,483
7.4%
5,070,632
19.6%
13
Professional and Medical Fees
201,909
639,141
(437,232)
-68.4%
6,727,341
7,809,177
(1,081,836)
-13.9%
6,157,712
9.3%
14
UBIIIies, Mbhce Contracts & Repairs
334,710
183,937
160,773
82.0%
2,939,818
2,183,870
755,948
34.6%
2,253,846
30.4%
15
Food, Drugs & Supplies
717,069
862,194
54,875
8.3%
8,081,543
8,030,457
31,086
0.4%
7,030,349
14.7%
16
Other expense
143,123
164,133
(21,010)
-12.8%
1,853,536
1,897,642
(44,106)
-2.3%
1,728,136
7.3%
17
Minnesota Care
7,204
53,508
(48,304)
-86.5%
726,226
642,100
84,126
13.1%
607,820
19.6%
18
Bad debt
175,351
88,607
86,844
98.1%
1,013,301
- 1.062,080
(48,779)
-4.6%
1,179,873
- 14.1%
19
Interest
65,812
65,335
277
0.4%
758,755
791,297
(32,542)
-0.1%
665,767
34.1%
20
Depreciation
218,336
236.491
(17,156)
-7.3%
2626.823
2737,949
(111,120)
-4.1%
2.057,266
27.7%
21
Total expenses
$4 518 511
;4,835,143
($118,832)
2.8%
;65,288,404
$54.832,409
;435,986
0.890
$49,481,003
11.7%
22
Excess of net operating revenue
over (under) operating expenses
$1,094,088
;124,849
$969,239
768.3%
$2,283,652
$2,835,022
($571,370)
- 20.2%
;693,257
226.5%
23
Nonooerattw Revenues
Investment income
$42,470
$17,271
$25,199
145.9%
$275,205
$207,250
$67,955
32.8%
;201,851
38.5%
24
Other nonoperating revenue (net)
(18,308)
19,770
(38,078)
•192.6%
177,229
234,197
(66,968)
-24.3%
800,452
-73.2%
25
Plaza 15 Income I (Loss)
14,499
5,788
8,711
150.5%
79,848
.71,412
8,436
11.8%
91,844
26
Total nonoperating revenue
$38,661
;42,829
(E4,166)
-9.7%
$632,282
5512 869
__ 519,423
3.8%
$953,747
-44.2%_
27
Net Income
$1,122,749
$167,678
;955,071
569.6°:°
$2,795,934
$3,347,861
( 51,947)
-16.5%
$1,847,004
89.8%
"
28
Patent days
871
991
(120)
-12.1%
10,528
12,101
(1,573)
-13.0%
10,410
1.1%
29
Resident days
3,693
3,629
64
1.8%
41,645
42,660
(1,005)
-2.4%
42,160
-1.2%
30
Percent occupancy - budget beds - Hospital
46.1%
52.4%
-6.3%
A2.1%
47.30/6
64.3%
-7.1%
-13.0%
47.4%
-0.3%
31
Percent occupancy- budget beds - Nursing Home
96.9%
95.2%
1.7%
1.8%
92.8%
95.0°/6
-2.2%
-2.4%
93.72/6
-1.06/6
32
FTE's
481.4
491.0
-9.5
-1.9%
490.8
491.0
-0.2
0.0%
476.7
3.0%
33
Admissions (adjusted) - Hospital only
663
639
24
3.7%
7,304
7,831.
(528)
-6.7%
6,803
7.4%
34
Expenses (net) per admission (adjusted) - Hospital only
5,455
6,115
(880)
-10.8%
6,361
5,928
435
7.3%
6,062
4.91/9
35
Revenue per admission (adjusted) - Hospital only
13,070
13,589
(519)
-3.8%
13,435
13,486
(51)
-0.4%
12,889
4.2%
36
Net Revenue per admission (adjusted) - Hospital only
7,236
6,383
853
13.4%
6,780.
6,341
439
6.9%
6,267
8.4%
37
Discounts as a percent of revenues
42.1%
50.3%
-8.2%
-18.2%
47.0%
50.4%
-3.3%
-6.6%
48.5%
-3.1%
38
FTE's per 100 admissions (adjusted) - Hospital only
4.6
4.7
-0.2
-3.3%
6.0
4.6
0.3
7.5%
5.1
-2.9°/6
39
Days In Net Acoounts Receivable
55.1
60.0
4.9
-8.2%
58.6
-8.0%
( T
V `
may,
FINSTMNT.)ds
Pam Larson
ASSETS
Current Assets
1 Cash and investments - Operations
2 Cash and Investments Self- Insured
3 Subtotal cash & Investments
4 Patient/Resident receivables
5 Allowances for bad debts
6 Advances and contractual allowances
7 Net patientfresidenl and third -party
8 payer receivables
9
10 Other receivables - net
11 Inventories
12. Prepaid expenses
PRELIMINAO ENTATIVE 120
IS PM
OPrelkninary
HUTCHINSON AREA HEALTH CARE
Comparative Balance Street
As of December 31, 2005
(A) (B) (A) -(B)
DEC NOV DEC Change
2005 2005 2004 CY vs PY
$9,970,538 $10,415,381 $6,292,189 1,678,349
1897,327 1,872,407 1,946,746 (51,419)
$11,867,865 $12,287,788 $10,240,935 1,626,930
21,912,136 21,760,079 22,709,417 (797,281)
(5,959,376) (6,138,885) (5,328,059) (631,317)
(7,075,114) (6,968 706) (7,948,288) 873,174
$8,877,646 $8,654,488 $9,433,070 (555,424)
246,640 261,993 338,521 (91,881)
1,089,102 1,043,557 941,113 127,989
378105 370,037 365,668 12,437
13 Total Current Assets
$22,439,358
$22,617,863
$21,319,307
1,120,051
DEC
NOV
14 Board Desionaled/Funded Depreciation Investments
$5,355,392
$5,338,849
$5,413,515
(58,123)
2004
CY vs PY
15 Investment In Joint Ventures
$1,089,312
$1,060,697
$1,042,849
46,463
Plant Assets
16 Land
17 Buildings
18 Accumulated depreciation
19 Buildings less depreciation
20 Equipment
21 Accumulated depreciation
22 Equipment less depredation
23 - Cash- construction & equipment
24 Construction in progress
25 Total Plant Assets
26 Deferred financing costs
27 Total Funds
la
FINSTMNT.xIs
p� Pam Larson
$1,019,788 $1,019,788 $1,019,788 0
Total Current Liabilities
37,398,651 37,507,555 34,403,664 2,992,987
(15 099 773) (14,969,393) (13 701 297) (1,398,476) Lono-term Debt (less current
$22,296,878 $22,538,162 $20,702,367 1,594,511 maturities) -
18,626,759 18,296,582 18,792,735 (165,976)
(10818,329) (10,696,925) (13,113,797) 2,295,488
$7,808,430 $7,599,657 $5,678,938 2,129,492
0 0 D 0
508,672 4N,919 3,828,321 (3,319,649).
$31,633,768 $31,558,526 $31,229,414 404,354 Fund balance
$75,630 $76,670 $88,131 (12,501)
$60,593,460 $60,652,605 $59,093,218 1,500,244 Total Funds
$8,500,114 $9,685,603 $8,673,213 (173,099)
$19,891,172 ;19.887.577 $21,013,763 (1,122 591)
$32,202,174 $31,079,425 ;29,406,240 2,795,934
$60,593,460 $60,652,805 $59,093,216 1,500 244
(A)
(B)
(A) -(B)
DEC
NOV
DEC
Change
LIABILITIES AND FUND BALANCES
2005
2006
2004
CY vs PY
Current Liabilities
Current maturities of
Longterm debt
$1,239,390
$1,250,237
$1,224,072
15,318
Accounts payable - trade
2,056,989
2,575,707
2,880,804
(823,815)
Estimated contractual
setllemente-rlet
1,312,826
1,482,226
1,157,450
155,376
Accrued expenses -
Salaries
898,429
1,438,204
793,614
104,815
PTO
1,744,732
1,707,928
1,574,242
170,490
Interest
389,478
303,177
408,929
(19,451)
Self- Insured programs
685,556
703,371
432,057
253,499
Other
122,045
179,828
172,169
(50,124)
Deferred liabilities
50,050
43,772
24,505
25,545
Deferred revenue
619
1,153
5,371
(4,752)
Total Current Liabilities
37,398,651 37,507,555 34,403,664 2,992,987
(15 099 773) (14,969,393) (13 701 297) (1,398,476) Lono-term Debt (less current
$22,296,878 $22,538,162 $20,702,367 1,594,511 maturities) -
18,626,759 18,296,582 18,792,735 (165,976)
(10818,329) (10,696,925) (13,113,797) 2,295,488
$7,808,430 $7,599,657 $5,678,938 2,129,492
0 0 D 0
508,672 4N,919 3,828,321 (3,319,649).
$31,633,768 $31,558,526 $31,229,414 404,354 Fund balance
$75,630 $76,670 $88,131 (12,501)
$60,593,460 $60,652,605 $59,093,218 1,500,244 Total Funds
$8,500,114 $9,685,603 $8,673,213 (173,099)
$19,891,172 ;19.887.577 $21,013,763 (1,122 591)
$32,202,174 $31,079,425 ;29,406,240 2,795,934
$60,593,460 $60,652,805 $59,093,216 1,500 244
0
Memo
T« .Mayor and City Council GL��--
Frwm Jean Ward, HRA Executive Director
Dates 2/1!2006
Re: Request to approve Resolution for HRA to continue administration of the MHFA Home Rental
Rehabilitation Program in Hutchinson
The Hutchinson HRA has worked with Minnesota Housing Finance Agency since 1992 to administer
the Home Rental Rehab Program in Hutchinson. The goal of the MHFA Home Rental Rehabilitation
Program is to preserve the supply of decent, safe, sanitary, lead safe affordable housing for lower
income families. The HRA has applied for funding and administering the program for renovation of the
following apartments in Hutchinson: Freemont Apartments, Valley View Apartments, Clinton House
Apartments and now Evergreen Apartments. Financing for the program is structured as follows:
0 1. All Home developments needing less than $100,000 will receive a 0% deferred loan forgiven
after a five -year compliance period. Borrowers must supply a 25% match.
2. All Home developments needing more than $100,000 in Home Funds will receive a 0%
deferred payment ban coterminous with their existing first mortgage. Borrowers may obtain
100% financing as long as Home expenditures do not exceed $14,000 per unit.
3. There are tenant income restrictions and rent restrictions in order to participate in the program.
This program helps to preserve decent, affordable rental housing in Hutchinson. The Hutchinson HRA
respectfully requests your approval to continue administration of the Home Rental Rehabilitation
Program.
J
5()>) 1
0 Resolution No. 12903
RESOLUTION AUTHORIZING PARTICIPATION IN THE MHFA HOME RENTAL
REHABILITATION PROGRAM
WHEREAS, there are privately owned residential rental properties needing rehabilitation
in the City of Hutchinson,
THEREFOR, BE IT RESOLVED BY THE HUTCHINSON CITY COUNCIL THAT the
City of Hutchinson, through the Hutchison Housing & Redevelopment Authority
continues to participate with the Minnesota Housing Finance Agency (NIHFA) in the
HOME Rental Rehabilitation Program as previously adopted by the City Council on the
25th day of August, 1992 and the 12d' day of February 2002.
Adopted by the City Council this 14th day of February 2006.
Attest:
U
Steve Cook, Mayor
Gary D. Plotz, City Administrator
5)1
Rev. 6/05 Mn/DOT Agreement No. 88386
GRANT AGREEMENT FOR AIRPORT MAINTENANCE AND OPERATION
Ws Agreement is by and between the state of Minnesota acting through its Commissioner of Transportation ( "State's, and the
City of Hutchinson ( "Municipality").
WHEREAS, the Municipality desires the financial assistance of the State for maintenance and operation of the Hutchinson
Municipal Airport; and
WHEREAS, the State is willing and authorized by Minnesota Statutes Sections 360.015 and 360.305 to provide financial
assistance to the Municipality for its airport.
NOW, THEREFORE, it is agreed as follows:
1. This Agreement is effective upon execution by the Municipality and the State, and will remain in effect for the State fiscal
years 2006 and 2007.
2. The Municipality agrees to the limits of State cost participation based upon a formula using runway infrastructure costs. The
Municipality has reviewed the runway infrastructure costs assigned to its airport as provided by the State and agrees the
costs accurately reflect the infrastructure in place.
3. If paint striping of the airport is a part of this agreement as identified in the runway infrastructure costs, the State will
contract for the periodic paint striping of the airport runways and taxiways. The Municipality agrees to the runway
infrastructure deduct assigned as its share of airport paint striping. The Municipality agrees to cooperate with the marking
operation.
�. The Municipality will keep the landing area and the area around the lights mowed. The grass will be mowed at least
7 feet beyond the lights, and at no time will the grass exceed 6 inches in height on the landing area.
5. If the airport is to remain operational during the winter months, the Municipality will keep at least one landing area,
associated taxiway, and apron area cleared of snow and ice to the same priority as arterial roads. Snow banks will be kept
down so that aircraft wings will clear them, and landing strip markers and/or lights will remain visible.
6. The airport must pass periodic inspections performed by a representative of the Office of Aeronautics for compliance with
the rules of the Department of Transportation and for compliance with this Agreement. If the airport is not so maintained,
then no reimbursement will be made hereunder.
7. The State will reimburse the Municipality for 213 of the direct, actual maintenance and operation costs not reimbursed by
any other source, not to exceed $22 37.00 of State aid for each State fiscal year. .
8. The Municipality will submit a breakdown of its incurred costs to the Director, Office of Aeronautics, on forms supplied by
the Office of Aeronautics. In any and all events, costs must be submitted to the Director, Office of Aeronautics, on or
before August 1 for each State fiscal year ending June 30. No requests received after August 1 for the preceding State fiscal
year will be honored by the State. The State reserves the right to reject items that may not be eligible for reimbursement,
and reimbursement may be denied entirely if the airport is not properly maintained in accordance with this Agreement.
9. The Municipality has established a zoning authority for the airport, and such authority has completed, or is in the process of
and will complete, with due diligence, an airport zoning ordinance in accordance with Minnesota Statutes Section 360.061
to 360.074.
010. The State may immediately terminate this agreement if the funds necessary to pay the State's share are not received from the
Minnesota Legislature or other funding source. The State will provide notice of such lack of funding as soon as possible.
Upon such termination, the State will pay the Municipality a pro-rata share for work performed prior to such notice, to the
extent that funds are available.
SCD�
1. SPATE ENCUMBRANCE VERIFICATION
Ondividual certifies that funds have been encumbered as
required by Minn. Star.,) __ff 16A.1 S and 160.05
By: �S� �J1J�I�l_ l/D_�1 2a s,
Date:
MAPS Order No.
2. MUNICIPALITY
Municipality certifies that the appropriate person(s)
have executed the agreement on behalf of the Municipality as
required by applicable articles, bylaws, resolutions, or ordinances.
By:
Title:
Date:
By:
Sitle:
Date:
3. MINNESOTA DEPARTMENT OF TRANSPORTATION
By:
Date:
Director, Office of Aeronautics
5C�
Rev. 2/05
RESOLUTION 12904
• AUTHORIZATION TO EXECUTE
MINNESOTA DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT FOR AIRPORT MAINTENANCE AND OPERATION
It is resolved by the City of Hutchinson as follows:
1. That the state of Minnesota Agreement No. 88386,
"Grant Agreement for Airport Maintenance and Operation," at the
Hutchinson Municipal Airport is accepted.
2. That the and
(Mayor, Chairperson, President, etc.) (Clerk, Auditor, Secretary, etc.)
authorized to execute this Agreement and any amendments on behalf of the
City of Hutchinson.
0
STATE OF MINNESOTA
COUNTY OF
CERTIFICATION
are
I certify that the above Resolution is a true and correct copy of the Resolution adopted by the
at an authorized meeting held on the
(Name of the Municipality)
day of
as shown by the minutes of the meeting in my possession.
Signature:
(Clerk or Equivalent)
• CORPORATE SEAL /OR/ NOTARY PUBLIC
My Commission Expires:
, 2005
RESOLUTION NO. 12905
. RESOLUTION CANVASSING ELECTION RETURNS OF SPECIAL MUNICIPAL ELECTION
HELD ON JANUARY 31, 2006
•
WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for
the purpose of canvassing the election returns of the Special Municipal Election held January 31, 2006,
wherein ballots were used for the casting of votes in every voting precinct in the City, and
WHEREAS, the City Council has duly inspected the return sheets of each precinct prepared and
certified to by the election officers of the three precincts in which the election was held, and
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
THAT:
1. Said election returns be hereby canvassed, and the number of votes received together with the
number of absentee ballots and spoiled ballots, if any, is hereby determined to be as follows:
SPECIAL ELECTION
Adopted by the City Council this 14`h day of February, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
�5C�3)5
PRECINCTS
CHARTER AMENDMENT
QUESTION
TOTAL
VOTES
1
2
3
Yes
397
100
104
193
NO
487
147
130
210
Number Voting in Person
849
243
220
386
ABSENTEE BALLOTS
35
4
14
17
TOTAL VOTERS
884
247
234
403
FOILED BALLOTS
4
2
2
Adopted by the City Council this 14`h day of February, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
�5C�3)5
RESOLUTION NO. i240g
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Sewer Televising
17,010
Maintenance
S W &
Yes
Infratech
28,500 ft
Sever
Unleaded Gas 8,501
17,181
City/County /State use
HATS
Yes
Hutchinson Coop
gal
Manure
54,245
Resale
Creekside
Yes
Lutherans Farm
BAG film 2 cult Nat
17,250
Manufacture bag film
Creekside
Yes
Super Group
BAG film 2 cult Red
34,500
Manufacture bag film
Creekside
Yes
Super Group
Mulch
Control Panel
28.706
Replacement panel
WWTP
Yes —
Quality Flow Systems
(under
est. of
$35,000)
*The following items were authorized due to an emergency need:
ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR
Date Approved: February 14, 2006
• Motion Made By:
Seconded By:
Resolution submitted for Council action
Ken Merrill
by: Finance Director
5L�)I
• RESOLUTION NO. `la
RELEASING PLEDGED SECURITIES
FROM FIRST MINNESOTA BANK
WHEREAS, First Minnesota Bank a city depository, has requested the
following security be released under collateral agreement with the
City of Hutchinson:
Maple River MN ISD # 2135 565323AV4 $485,000 02 -01 -18
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Finance Director be authorized to release said
securities.
Adopted by the City Council this 14th day of February 2006.
. Steven W Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
5%)5
RESOLUTION NO.P2'4PS
ACCEPTING PLEDGED SECURITIES
FROM CITIZENS BANK & TRUST CO.
WHEREAS, Citizens Bank & Trust Co, Hutchinson a city
depository, has requested the following security be added under the
collateral agreement with the City of Hutchinson:
FELB 06 -18 -2007 cusip 3133x4g96 $1,000,000
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Finance Director be authorized to accept the
security effective February 7, 2006.
Adopted by the City Council this 14th day of February 2006.
ATTEST:
Gary D. Plotz
City Administrator
r �
U
Steven W. Cook
Mayor
0 PUBLICATION NO.
ORDINANCE NO. 06 -0427
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON
FOR A PROPERTY TO BE REZONED FROM I/C TO R2 AS REQUESTED BY JAMES KLEIN,
535 — 4TH AVE SE AND CURTIS CARLSON, 545 — 4' AVE SE
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
WHEREAS, the following described real property is hereby rezoned from to I/C ( Industrial Commercial)
to R2 (Medium Density Residential) as requested by the property owners:
LEGAL DESCRIPTION:
535 — 4' Ave SE - The South Half of Lot Three (3); the North Half of Lot Four (4), the West Half of the
South Half of Lot Four (4); the West Half of Lot Five (5), Block Thirty-eight (38),
Townsite of Hutchinson, South Half.
545 — 4a' Ave SE - East Half of Lot 5 and the South Half of the East Half of Lot 4 in Block 38 Townsite of
Hutchinson South Half, McLeod County, Minnesota
WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece
of property;
WHEREAS, there are certain parameters that will make this rezoning appropriate for this area;
THEREFORE; the City hereby officially rezones this property to R2 and it shall take effect upon publication of
this ordinance;
Adopted by the City Council this 10 day of February, 2006.
ATTEST:
Gary D. Plotz
City Administrator
r�
U
Steven W. Cook
Mayor
51�w
PUBLICATION NO.
• ORDINANCE NO. 05-0424
AN ORDINANCE AMENDING SECTIONS 154.004, 154.056, 154.057 AND 154.058 OF
THE HUTCHINSON MUNICIPAL CODE TO CHANGE LANGUAGE REGULATING
LOT COVERAGE ON SINGLE AND TWO FAMILY LOTS
u
U
SECTION 154.004 DEFINITIONS
LOT COVERAGE: The ,.r.. let eaeupied by `hs pfineipa4 and
buildings. The area of a lot occupied by: the principal and accessory buildings including
gazebos and tool sheds: driveways (paved and gravel) and decks and patios. The purpose of the
regulation shall be to control the amount of impervious surfaces which affect storm water
infrastructure and the environment.
SECTION 154.056 R -1, SINGLE FAMILY RESIDENTIAL DISTRICT.
(F) Dimensional regulations.
(1) Required lot area, lot coverage and dimensions.
R -1 Use
Minimum Lot
Minimum Lot Width
Minimum Lot Depth
Area
Single - family
10,400 square feet
80 feet; for corner lot,
130 feet
residence connected
8,400 square feet
110 feet at building line
120 feet
to public sanitary
90 feet at building line
sewer
Maximum lot coverage
50% (A survey will be
required if calculations
cannot be verified.)
SECTION 154.057 R -2, MEDIUM DENSITY RESIDENTIAL DISTRICT.
(F) Dimensional regulations.
(1) Required lot area, lot coverage and dimensions.
R -2 Use
Minimum Lot
Minimum Lot Width
Minimum Lot Depth
Area per Dwelling
Unit
Single - family residence
8,400 square feet
70 feet; for comer lot,
120 feet
connected to public
90 feet at building line
sanitary sewer
Maximum lot coverage
50% (A survey will be
required if calculations
cannot be Verified.)
Two - family dwelling;
5,000 square feet
80 feet
120 feet
5 c-6)9'
•
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•
Ordinance # 05 -0424
Lot coverage
February 14, 2006
Pave 2
.............e 35714
Maximum lot coverage
Minimum Lot Area
per Dwelling Unit
Minimum Lot Width
Minimum Lot Depth
50% (A survey will be
required if calculations
cannot be verified.)
SECTION 154.058 R -3, MEDIUM -MGH DENSITY RESIDENTIAL DISTRICT.
(E) Dimensional regulations.
(1) Minimum lot area, lot coverage and dimensions.
(a) Requirements.
R -3 Use
Minimum Lot Area
per Dwelling Unit
Minimum Lot Width
Minimum Lot Depth
Single family residence
Maximum lot coverage
7,200 square feet
60 feet; comer, 80 feet
120 feet
50% (A survey will be
required if calculations
cannot be verified.
Two-family residence;
mound
Maximum lot coverage
5,000 square feet
80 feet
120 feet
50% (A survey will be
required if calculations
cannot be verified.)
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect March 1, 2006.
Adopted by the City Council this 14'b day of February, 2006.
Attest:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
50D)K
0
! No ! M
An Economic Development Authority
2005 Annual Report
Hutchinson Economic Development Authority
Prepared by
Miles R. Seppelt, EDA Director
Erin Eberdt, Deputy
, 5 (C)-
0 TABLE OF CONTENTS
Tableof Contents .................................................. ............................... i
Introduction.......................................................... ............................... 1
Organization of the Economic Development Authority .............................. 1
ActivityReport ...................................................... ...............................
2
Business Retention & Expansion Program ........................... :.............
3
Downtown Redevelopment .............................. ...............................
4
Hutchinson Hotel .................................. ...............................
4
Historic State Theater ........................... ...............................
5
Liquor Hutch Expansion ......................... ...............................
5
Downtown Streetscape ......................... ...............................
6
Cornerstone Commons .......................... ...............................
7
Industrial Park Development ............................ ...............................
8
Property Management .......... ................ .... .. ... .. .............. ",....
8
Business Start-ups & Expansions ............ ...............................
8
New Economic Development Program: JOBZ ..........................
8
Industrial Park Improvements................
Marketing..................................................... ...............................
10
EDAWeb - site ..................................... ...............................
10
Community Venture Network .................. ...............................
10
• Hutchinson Downtown Association ................. :.................................
Board Reorganization & Bylaw Update ..... ...............................
10
11
Farmers Market ................................... ...............................
12
Popcorn Wagon ................................... ...............................
12
Downtown Events ................................ ...............................
12
Loan & Grant Programs .......................................... ............................... 13
Economic Development Loan Fund. ....... 13
Downtown Commercial Rehabilitation Loan Fund . ............................... 13
Storefront Revitalization Matching Grants ............ ............................... 14
Sign & Awning Grants ..................................... ............................... 14
Internship Program ................................................ ............................... 15
EDAFinances ....................................................... ............................... 15
Summary.............................................................. ............................... 18
Summary of Results: EDA 2005 Work Plan & Goals... ............ ................... 19
2006 Work Plan & Goals ........................................ ............._................. 20
Appendix A — Downtown Loan Status Report, 2005 ................
Appendix B — Hutchinson Downtown Association Year -end Financial Report ..... iii
Appendix C — EDA Year -end Financial Statements ....... ............................... iv
•
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•
Introduction
On December 12, 1961 a group of prominent local businessmen — including Virgil
Goebel, Robert Stearns, Emanuel Albrecht, Glen Engwall, and Jay Beytien —
incorporated the first formal economic development organization in the City of
Hutchinson, called "Hutchinson Growth."
The stated mission of the corporation was to "promote the growth of the City of
Hutchinson by taking such steps as may be necessary to induce businesses to locate in
Hutchinson and to assist existing businesses to continue to operate in Hutchinson and to
develop and enlarge the activities of such businesses."
In the 44 years since, local economic development has been the responsibility of several
organizations. From 1961 to 1979 Hutchinson Growth spearheaded the economic
development efforts of the city, giving way to the Chamber Industrial Development
Committee, which handled those duties from 1979 to 1982. In March of that year the
Hutchinson Community Development Corporation — the HCDC — was created to direct
Hutchinson's economic development efforts. In January of 1998 the Hutchinson
Economic Development Authority was formed, giving the HCDC significantly broader
economic development powers and making the organization a part of city government.
Today, the Hutchinson Community Development Commission — an EDA, leads the city's
economic development efforts — focusing on business retention & recruitment, downtown
redevelopment, industrial park development and generally doing whatever is necessary
to enhance the economy of the City of Hutchinson.
This report summarizes the EDA's activities in 2005.
Organization of the Economic Development Authority
A seven - member Board of Commissioners oversees and directs the economic
development efforts of the city. Members of this board are appointed by the Mayor and
confirmed by the City Council; with terms lasting six years. Two of the seven are City
Council members, and serve as a liaison between the EDA and the Council — insuring
that all actions taken by the EDA have the benefit of Council input.
The Economic Development Authority has established three teams to more closely
supervise various economic development activities. The Industrial Park Team meets on
an as- needed basis and is primarily responsible for industrial park development. The
EDA Finance Team oversees all the financial transactions of the Authority and
administers the various economic development loan and grant programs offered. In
addition, they evaluate new businesses from a financial perspective to insure that any
aid provided by the EDA represents a sound use of public economic development
resources. Finally, the Hutchinson Downtown Association is a semi- autonomous
organization that operates under the auspices of the Economic Development Authority.
The Downtown Association is a self- funded membership organization of individuals and
businesses from throughout the community who are committed to creating and
maintaining a strong downtown. Activities of the HDA include sponsorship of the
Farmer's Market & Popcorn Wagon as well as downtown events such as Main Street
Christmas and Picnic in the Park. Staff support for the organization is provided by the
EDA.
Figure 1 — EDA Organizational Chart & Team membership, 2005
Finance Team
Jim Young, Chair
Mike Cannon
Anthony Hanson
Don Walser
Steve Jansick
Tim Ulrich
Dan Carlson
Activity Report
EDA Board of Directors
Tim Ulrich, President
Jim Haugen, City Council
Casey Stotts, City Council
Don Walser
Duane Hoversten
Steve Jansick
Mike McGraw
Industrial Park Team
Diane Gordon, Chair
Ron McGraw
Josh Gehlen
Dan Steele
Randy Voller
Jim Haugen
Tina Heubner
Dick McClure
Andy Larson
John Lang
HDA Board of Directors
Matt McMillan, President
Mark Cormier
Ian McDonald
Jackie Jensen
Dan Robertson
Nina Myers
Tina McMillan
Hutchinson has enjoyed an exceptional year for economic development in 2005. In the
downtown, the EDA's 2002 investment in the "Revitalization Master Plan for Downtown"
continues to pay big dividends. Since the plan was completed & adopted, considerable
progress has been made in its implementation. With the re- opening of the historic State
Theater & Jorgensen Hotel, the expansion of the Liquor Hutch and with the
2
5cc—)
implementation of the Downtown Streetscape initiative, downtown Hutchinson has been
• transformed.
In 2006, the opening of Cornerstone Commons on the site of the former Rix Gas Station
will continue this process, as will the addition of the new Southwest Minnesota
Foundation headquarters on the old location of Dale's Auto, at the intersection of Hwy's
7 &15.
In the area of industrial park development, the EDA successfully recruited a sizable
manufacturer and they will be constructing 40,000 — 50,000 square foot facility in the
coming year. The project will result in the creation of 12 — 15 high paying jobs in the first
year.
By any measure, it has been a busy and successful year for economic development in
Hutchinson.
Business Retention & Expansion Program
The Hutchison EDA has an ongoing program to retain and promote the expansion of
Hutchinson's existing business base — it being considerably easier to retain and expand
existing businesses than it is to recruit new ones into the community.
The core of the program is visits by EDA staff to a number of Hutchinson businesses
each year. These visits have three main goals; which are to:
• A) Communicate our appreciation to the business, first that they are in Hutchinson,
and also for their contributions to the community;
B) Identify any issues adversely impacting the business so that we can address
them in a timely manner; and finally,
C) Identify any potential for the business to expand in our community.
In the course of our visits we also explore opportunities for "vertical integration" — which
occurs when a company buys its production materials from and / or sells products to
other local companies. An example of this would be the relationship between
Impressions Inc. and 3M: Impressions makes all the boxes for various 3M products, so
there is vertical integration between the two companies.
In 2005 EDA staff was able to conduct a total of 14 BR &E visits, which are summarized
in Table 1, below.
Table 1 — BR&E Visits, 2005
➢ TC Tool Engineering
➢
U.S. Post Office
➢ 3D C -N -C
➢
Ashwill Industries
➢ Impressions
➢
Provesta
➢ TEK Mechanical Services
➢
Stearnswood
➢ Hutchinson Manufacturing
➢
Cenex
➢ 3M
➢
New Dimension Plating
Goebel Fixture Company
➢
Lynn Card Company
•
3
s(�)
In addition, EDA staff visited more than 40 downtown businesses in the course of the
year. In 2006, it is our goal to more closely coordinate with the Hutchinson Chamber of
Commerce and do joint BR &E visits to businesses wherever possible.
Downtown Redevelopment
Redevelopment of Hutchinson's downtown has been a key element of the EDA's overall
economic development strategy for a number of years now. In early 2002 the EDA
provided $168,000 to hire the Hoisington- Keogler Group to develop the "Revitalization
Master Plan for Downtown Hutchinson." After a yearlong process involving dozens of
meetings and input from literally hundreds of Hutchinson residents, the Downtown Plan
was completed and formally adopted by the EDA and City Council. Implementation of
the plan began immediately. Since the adoption of the plan, we've seen more than $12
million of new investment in downtown Hutchinson, as summarized in Table 2, below.
Table 2 — Downtown Investment
EDA Loan & Grant Programs*
➢ 53 Low Interest Loans
➢ 31 Storefront Matching Grants
➢ 48 Sign & Awning Grants
Jorgensen Hotel
State Theater
Cornerstone Commons
Liquor Hutch Expansion
Downtown Streetscape
Southwest Foundation
TOTAL $12;313.992
*These amounts do not take into,account matching private investment.
Hutchinson Hotel
After being closed and dormant for
many years, the historic Jorgensen
Hotel building was renovated in early
2005 and is once again a center of
activity in downtown. The first floor of
the building is now the home of the
Hutchinson Chamber of Commerce,
Convention and Visitor's Bureau and
also houses an attorney's office and a
4
$1,136,723
$79,291
$97,395
private
$1,000,000
private
$1,780,000
private
$2,125,000
city
$1,652,618
city
$1,442,965
private
$3,000,000
TOTAL $12;313.992
*These amounts do not take into,account matching private investment.
Hutchinson Hotel
After being closed and dormant for
many years, the historic Jorgensen
Hotel building was renovated in early
2005 and is once again a center of
activity in downtown. The first floor of
the building is now the home of the
Hutchinson Chamber of Commerce,
Convention and Visitor's Bureau and
also houses an attorney's office and a
4
chiropractor. The basement, along with the 2 "d & 3`d floors of the building, were cleaned
out and will be renovated in future phases of the project.
To facilitate this renovation, the Hutchinson EDA provided a low- interest loan in the
amount of $130,000 along with two small grants; one for the new awnings on the
building and another to improve the "curb appeal" of the structure.
Historic State Theater
After nearly 2 '/2 years of work, a
historic Hutchinson landmark was
brought back to life in 2005. On
September 7th, the State Theater
opened once again to the movie -going
public, showing 2nd run movies three
times a day on three screens.
In addition, on the 2nd floor of the
building, seven old apartments were
demolished and four new luxury
apartments were built in their place.
The owners of the State Theater live
in one and the other three are rented
out. Finally, two rental spaces are
available in the building for retail type
establishments.
The Hutchinson EDA played a very key role in this project right from the very beginning.
Working closely with the new owners, the EDA pulled together a financial package of
nearly $1.8 million to make restoration of the building possible. Financial partners
included Citizens Bank, the Minnesota Business Finance Corporation, and the
Southwest Minnesota Foundation. In addition, the Hutchinson EDA provided a low
interest loan in the amount of $130,000 along with two small grants. Finally, a
redevelopment Tax Increment Financing District was set up to help offset certain project
costs.
Liquor Hutch Expansion
Hutchinson's liquor enterprise
provides an important source of
revenue for the city — with profits
contributing more than $300,000 to
the city's budget each year. By 1999
the business had grown to a point
where the existing facility was no
longer adequate in terms of size &
layout and an expansion was needed.
Due to a number of factors, the project
struggled for a number of years.
5c�)
Because of the project's importance to the city and the downtown, and because it was
one of the identified priorities in the "Revitalization Master Plan," the City Council
assigned EDA staff to get the project done. From mid -2004 to the end of 2005, the EDA
provided staff assistance for every phase of the project - from site selection & hiring of
the architect to selecting the contractor and project coordination & oversight.
The newly completed Liquor Hutch features more than 8,500 square feet of retail display
space, a 35 -door cooler, an enhanced wine display area, expanded storage space and a
new loading dock. The additional sales area will allow the Liquor Hutch to offer a wider
variety of products and the new warehouse & loading dock areas will significantly
enhance the overall efficiency of the operation.
With the completion of this project, an important element of the Revitalization Master
Plan has now been implemented. The new store will be a significant generator of traffic
and will provide additional support to other downtown retail establishments. Finally, the
project contributes to the goal of creating a "2nd Main Street" on Washington Avenue and
creates a "bookend" for the east end of the downtown.
Downtown Streetscape
Another project coming straight out of the
pages of the Downtown Master Plan was the
Downtown Streetscape project. The existing
streetlights, wiring and sidewalks in the
downtown were installed in 1968 and were well
beyond their original design life. This presented
an opportunity for the city to combine the need
for replacing the downtown streetlights &
sidewalks with one of the key elements of the
Downtown Master Plan, i.e. the proposed
streetscape.
The final scope of the project included
replacement of all the sidewalks and streetlights
in a six -block area from the Crow River Bridge
to 4th Avenue South and on one block of
Washington Avenue west of Main Street.
In addition to replacing the streetlights &
sidewalks, signage in the downtown was
consolidated and reduced, a number of
pedestrian safety improvements were
made, some landscaping was added
and the downtown parking lots were
more clearly identified.
The project began in late August and by
the end of December principle
construction on the Main Street segment
of the project was completed. In May of
2006 the project will be completed with
6
final work being done on the Main Street segment and implementation of the
Washington Avenue portion of the project.
Because it was a key element of the Downtown Revitalization Master Plan, the EDA was
involved in the Streetscape project from the very beginning. In addition to coordinating
three public meetings to educate the public and solicit their feedback, the EDA and
Hutchinson Downtown Association contributed to the planning of the project and its
implementation. EDA staff worked closely with other city departments to research &
develop the final streetscape plan and also worked very closely with downtown
businesses to get their input on the project and insure that construction disruptions were
minimized as much as possible.
The final result will be a downtown that is considerably brighter, safer and more
pedestrian friendly. For the next 30 years or more, the look of downtown Hutchinson
will be appealing and inviting to residents & visitors alike.
Cornerstone Commons
The Hutchinson EDA was instrumental in
the redevelopment of one of downtown's
most run -down areas: the corner of First
Avenue NW & Main Street. For more than
a year the EDA worked with the developer
to plan the project and get it rolling. EDA
staff devoted considerable time to helping
pull together the business plan for the
project, assist in the acquisition of the
property, secure bank financing and
complete the building approval process.
To aid in the financing of the project, the Economic Development Authority provided a
low- interest loan and established a redevelopment Tax Increment Financing district to
help offset certain project costs.
Cornerstone Commons will be a two -story building with about 11,000 square feet of floor
area on each floor; it will feature four retail shops on the ground level with professional
office suites on the upper level. Construction on the project began in October 2005 and
the new building should be ready for occupancy by mid -2006.
Cornerstone Commons will make the corner of Main Street & 1" Avenue NW one of
the most attractive areas of the whole downtown.
7
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Industrial Park Development
Property Management
The Hutchinson Economic Development Authority started the year with total 94.3 acres
of land under its administration and available for development. The former Wetherell
Property, totaling 16.54 acres, was leased out for $500 per month and the former
Stritesky Property, which is 77.76 acres in size, was leased out for agricultural purposes
at a rate of $100 per acre. Gross rental income totaled $13,384 for the year, with
property taxes equaling $2,654. Net income from leasing out the land equaled $10,730.
In early fall the EDA was able to sell 10.85 acres for $194,700 to a company planning to
expand in Hutchinson in mid -2006. The proceeds of this sale will be utilized for future
industrial land acquisition. At the end of the year, a total of 83.45 acres remain available
for industrial development.
Business Start -ups & Expansions
The EDA helped one new business get started in 2005 and recruited another company
to add a manufacturing facility in the Hutchinson industrial park in mid -2006.
Technical assistance and gap financing was provided to Ashwill Industries, a new
company that uses state -of- the -art water jet cutting technology to cut virtually any
material to very precise specifications. The water jet can actually cut materials that
industrial lasers cannot handle. It is anticipated that the new company will do custom
cutting of materials for local firms such as Hutchinson Technology, Hutchinson
Manufacturing and 3D C -N -C, among others. Initially, one new job was created and the
fledgling company has rented production space in the industrial park.
In early summer of 2005 the Hutchinson EDA successfully recruited a manufacturing
company to expand in the city's industrial park. The company manufactures farm
implement accessories and the trusses & catwalks seen on the top of grain elevators.
The company, referred to only as " V until such time as the owner decides to make the
expansion public, has purchased 10.85 acres of the former Wetherell property on 5"'
Avenue SE and will build a 40- 50,000 square foot facility in the summer of 2006. The
project will represent between $3 -5 million of new investment in the community and
result in 12 -15 new jobs initially. The company will keep its existing production facility,
but will move one of its two product lines to the new Hutchinson plant.
New Economic Development Program: JOBZ
In 2004 Governor Tim Pawlenty introduced a new economic
development tool designed to help greater Minnesota communities`
attract new business. Upon approval of the Department of Employment
and Economic Development, certain land parcels can be designated a
"Job Opportunity Building Zones." Companies locating or expanding in ` one of these zones enjoy a number of tax breaks, including exemptions from individual income taxes, corporate franchise taxes, state sales & �IINHESOTA
use taxes, and property taxes. In addition, tax credits were provided for
high paying jobs created in the Zone.
8
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Because Hutchinson did not receive an allocation of JOBZ acres when the program was
initiated, it was necessary to look to other Minnesota communities as a possible source
of JOBZ acres. EDA staff identified and contacted a number of potential JOBZ "donor"
cities. Of these, the cities of Marshall and Tracy were gracious enough to agree to the
transfer of some of their JOBZ acres to Hutchinson. EDA staff then worked with officials
at the Minnesota Department of Employment and Economic Development to implement
a mechanism to transfer the acres, and obtained the necessary approvals from the
McLeod County Board, the local school board and the City Council. After about three
months of work, Hutchinson had 51.9 acres of its industrial park designated as a JOBZ
zone.
Obtaining this JOBZ designation proved to be instrumental in recruiting Company "X" to
expand in Hutchinson, and will doubtless be very beneficial as we continue the
development of the city's industrial park.
Industrial Park Improvements
Two projects were initiated in 2005 to improve the Hutchinson Industrial Park.
The first of these is to address an on -going concern of companies in the industrial park,
namely the absence of adequate signage on the east side of the industrial park at the
intersection of Hwy 22 and 5"' Avenue SE. Oftentimes semi tractor - trailers making runs
to companies in the industrial park have a difficult time finding their way and frequently
end up going significantly out their way before they before they find their destination.
Working in concert with companies in the industrial park, the Hutchinson EDA is
planning to facilitate.the construction of a large monument -style sign that will serve as a
landmark for trucks visiting industrial park companies. The sign will be on the same
scale as the existing "Hutchinson" signs, be internally lit, and will feature the logos of
companies participating in the project. The project will be privately funded, with each
participating company paying to have their logo on the sign. Design work and bidding
for the project will be completed over the winter months and the sign will be constructed
as early as possible in 2006.
The second improvement project involved a portion of the former Wetherell property now
owned by the Economic Development Authority. In the course of evaluating the
feasibility of creating an EDA -owned industrial spec building on a portion of the
Wetherell property, it was learned that the site planned for this facility was quite low and
would need significant soil corrections to make it buildable. Ordinarily it would have cost
close to $100,000 to have the required soil corrections made. Instead, the EDA hired a
contractor to excavate the poor soils (costing $10,147) and will be able to get quality fill
free during 2006 from the various municipal infrastructure projects scheduled. This will
make the 3.89 -acre lot buildable and save the EDA tens of thousands of dollars.
The dollars invested to excavate the bad soils will be recouped by building that dollar
amount into the final selling price of the lot.
9
Marketing
In addition to its other activates, the Hutchinson Economic Development Authority
markets the city as a potential site for new businesses. Two major components of this
effort are the EDA web site and the organizations membership in Community Venture
Network.
EDA Web Site
The web site of the Hutchinson Economic Development Authority, located at
www.hutchinsoneda.com, takes the approach of trying to answer any question a
potential business might have about economic development opportunities in the city of
Hutchinson. In designing the site, EDA staff asked the question, `If I were looking at
Hutchinson as a potential site for my business, what would I want to know ?" We
designed the web site to answer those questions.
Sections were developed to provide information on available land, buildings, financing
options, the local labor force as well as the cost of doing business (water & sewer rates,
energy rates, local taxes, etc.) in the community. Sections of the site also cover the
EDA's efforts to revitalize the downtown and include a brief community profile. Once the
design was finalized, the city's Information Technology (I -T) Department did the
necessary coding and posted the site on the Internet. The result, we hope, is the single
best economic development web site in the State of Minnesota.
Communitv Venture Network
The EDA has also continued its membership in the Community Venture Network (CVN).
Over the years CVN has cultivated a network of relationships with bankers, attorneys,
real estate professionals and others in an effort to identify and contact companies that
are either starting -up or are expansion minded. Four times per year CVN hosts an event
in the Twin Cities at which six companies will make presentations detailing their history,
products, prospects and needs for future development. Once these presentations are
done, CVN member cities are then free to recruit these business prospects for their
particular community. In this way, the Hutchison EDA gains access to 24 business
prospects per year. While none have been recruited to date, EDA staff is currently in
talks with two medical devices companies about possible expansion in Hutchinson.
Hutchinson Downtown
Association
The Hutchinson Downtown Association
(HDA) has as its primary goal the
strengthening of downtown. To
accomplish this, it has adopted a
number of strategies, which are
embodied in its mission statement,
which is:
10
1) to build consensus and cooperation among the many groups and individuals who
have a role in the revitalization of downtown Hutchinson;
2) to preserve & enhance the physical appearance of downtown by rehabilitating
buildings and making streetscape improvements,
3) to strengthen the downtown's existing economic base, while expanding it to meet
new challenges & opportunities, and;
4) to market and promote the downtown to residents, visitors, new businesses, and
potential investors.
The HDA is made up of business owners, managers, and individuals who are interested
in maintaining the vitality of the downtown. During the 2005 Membership Drive, 12 new
businesses and 2 individual members joined, bringing total organizational membership
to 52. Due to the partnership between business and property owners, city staff, elected
officials and community members, downtown Hutchinson has become a destination of
choice for residents and visitors alike.
Board Restructuring & Bylaw Update
At the beginning of 2005, the HDA Board of Directors was restructured from a 16-
member to a 7- member board with liaisons representing the City Council, the Chamber
CVB, the Farmers Market, and Historic Hutch.
. In addition to restructuring the Board, the bylaws of the organization were updated in
April. One of the biggest changes dealt with the election of the Board of Directors. The
new bylaws state that a nominating committee will determine a slate of candidates with
the correct number of candidates to fill the open positions. Next, the full HDA board
must approve the slate of candidates and the membership must be notified of the
selections. The membership then has the option to file a petition with additional Board
nominations. If no petition is filed, the Board of Directors elects the slate of candidates,
otherwise, an election is held to fill the vacant Board positions.
0
The 2005 HDA Board of Directors and Liaisons is given in Table 3, below.
Member
Matt McMillan
Joey Willmert
Jackie Jensen
Mike Cannon
Ian McDonald
Nina Myers
Tina McMillan
Jim Haugen
Teresa Pejsa
Hugo Rusch
George Quast
Table 3 - HDA Board of Directors & Liaisons, 2005
Position
Affiliation
Term
President
Hutchinson Leader
2007
Vice - President
The Village Shop
2005
Secretary / Treasurer
Mid - Country Bank
2006
Director
Citizens Bank
2005
Director
Cornerstone Mortgage Co.
2006
Director
The Coffee Company
2006
Director
Hutchinson Leader
2007
City Council Liaison
Chamber CVB Liaison
Farmers Market Liaison
Historic Hutchinson Liaison
11
669i)_
Farmers Market
• From the end of May through the end of October each year, the HDA sponsors the
Hutchinson Farmers Market, On Wednesdays from 3 PM to 6 PM and Saturdays from 8
AM to Noon First Avenue SE is closed to traffic and used for the Farmers Market.
Vendors have the option of buying a season pass, which reserves them a stall of their
choice, or a daily pass, which requires a payment each time they attend. The
membership dues pay for the insurance and advertising associated with the market. For
2005 more than 20 vendors participated, offering everything fruits & vegetables, baked
goods, jams & jellies, flowers, and handmade crafts.
The market is listed in the "Minnesota Grown" Directory, which advertises all of the
markets throughout the state of Minnesota. In late fall and early spring, the HDA also
sponsors a Farmers Market Luncheon for all season pass holders. This is a time for
vendors to reflect on the season and to voice their opinions about changes they feel are
necessary to keep the market successful.
Popcorn Wagon
In 2003, the HDA refurbished the popcorn wagon with new paint and a new vinyl floor.
This year, a new sign with the logo of the HDA was added to the Main Street side of the
wagon. The Popcorn Wagon was open during the major downtown events and during
Music in the Park each Monday night.
is Downtown Events
•
Each year, the Hutchinson Downtown Association sponsors two events: Picnic in the
Park and Main Street Christmas.
In mid -July, the HDA sponsors "Picnic in the Park" in conjunction with Crazy Days. This
year the event was switched to a two -day, Friday- Saturday, event. On the Friday, the
HDA served rib sandwiches and hotdogs to almost 500 people — it's best turn out yet!
In addition, the HDA held four special contests (Oldest Car in Library Square, Oldest
Person on Roller skates, Craziest Hairdo and Best Dressed Pioneer) to try and regain
the excitement of Crazy Days. Hutch Bucks were given as prizes for all of the winners.
Bags filled with products donated by local businesses were given away to everyone who
attended the event. There was also face painting, a performance by the Phoenix drum
line, and entertainment from good old Beans the Clown. The event was a great success
and drew many people to the downtown.
Each December, the HDA also puts on "A Main Street Christmas." People that attend
can enjoy a horse -drawn sleigh ride and a visit with Santa and enjoy hot apple cider,
cookies, and candy. This year more than 150 people participated, making for a very
successful event and marking the end of another successful year for the Hutchinson
Downtown Association.
The year -end financial report of the Hutchinson Downtown Association is provided in
Appendix B.
12
•
Loan & Grant Programs
The Hutchinson Economic Development Authority administers two revolving loan funds
and two small downtown grant programs. Activity for 2005 for each program is
summarized below.
Economic Development Loan Fund
The Hutchinson Economic Development Loan Fund is designed to provide gap financing
for businesses & industry starting up or expanding in the city's industrial park, although
projects at other locations in the city will also be considered. The primary focus of the
program is manufacturing and technology related businesses. For 2005, one loan was
made.
Table 4 — Economic Development Loans, 2005
Approved Recipient Loan Amount Purpose
Start-up business,
9/20/2005 Ashwill Industries $32,000 purchase water jet cutting
machine
TOTAL
Downtown Commercial Rehabilitation Loan Fund
The Downtown Commercial Rehabilitation Loan Fund is intended to provide an
additional financial resource and incentive for downtown property owners to improve
their place of business. The goal of the program is to help keep downtown Hutchinson
an attractive place for commercial & retail business by providing building improvement
loans at low interest rates.
At the end of the year, there were a total of 39 outstanding loans from the downtown
revolving loan fund. At the time of origination, these loans totaled $1,006,723 —
representing a major investment in the downtown. The outstanding balance of these 39
loans as of December 31, 2005 was $689,552.68 with $7,901.16 being repaid each
month. A total of 8 loans were paid off over the course of the year when downtown
properties were sold. Appendix A summarizes the year -end status of the 39 outstanding
downtown loans.
As noted in Table 5, below, one new loan was made in 2005, although it probably will
not close until the 2nd quarter of 2006.
Table 5 — Downtown Commercial Rehabilitation Loans, 2005
Approved Recipient Loan Amount Purpose
New commercial
7/22/2005 Cornerstone Commons $130,000 development in place of old
gas station and pawn shop
TOTAL 130.000
13
Sc��
Storefront Revitalization Matching Grants
The Storefront Revitalization Matching Grant Program is intended to offer dollar -for-
dollar matching funds for property owners in the downtown area so they can make
exterior improvements and generally improve the "curb appeal" of their property. For
2005 a total of five matching grants were made, as noted in Table 6.
Table 6 — Storefront Revitalization Matching Grants, 2005
Approved Recipient Grant Amount Purpose
1/28/2005 The Glass Apple $102.50 Adjustment
3/30/2005 Jorgenson Hotel $5,000 Remove and install new doors and
frames
7/22/2005
Cornerstone
$5,000
New commercial development in place
Grant Amount
Commons
3130/2005
of old gas station and pawn shop
9/3012005
Kock's Jewelry
$5,000
Replace bay window, front door, front
$1,800
New Sign
8/26/2005
windows
$2,000
New Sign
8/26/2005
Replace front door and windows,
10/28/2005
The Vacuum Gallery
$5,000
remove old stairwell in back of building
$2,000
New Sign
9/30/2005
and add landscaping
10/2812005
Titan Cleaners
Building
$5,000
Replace front windows
$2,000
TOTAL
10/2812005
The Glass Apple
Sion & Awning
Grants
12/212005
Mark Schierman - 246 Main Street
The Hutchinson EDA provides up to $2,000 per business for new signs and / or awnings.
In 2005 a total of nine downtown businesses took part in the program, with an average
grant amount of $1,861. Table 7, below, summarizes the Sign & Awning grants awarded
in 2005.
14
�G�
Table 7 — Sign & Awning Grants, 2005
Approved
Recipient
Grant Amount
Purpose
3130/2005
Jorgenson Hotel
$2,000
Awnings
4122/2005
Salon 22
$1,800
New Sign
8/26/2005
Law Offices of Lenore L. Flinn
$2,000
New Sign
8/26/2005
Crow River Chiropractic
$1,500
New Sign
8/2612005
Chamber of Commerce CVB
$2,000
New Sign
9/30/2005
Titan Cleaners
$2,000
New Sign
9/30/2005
Kock's Jewelry
$2,000
Replace awning
10/2812005
The Glass Apple
$1,451
Awning for rear entrance
12/212005
Mark Schierman - 246 Main Street
$2,000
Monument style sign
TOTAL
16.751
14
�G�
Internship Program
Working with the Community Development Department of St. Cloud State University, the
Hutchinson EDA has been able to offer a very highly regarded internship program over
the years.
In contrast to many other internships, the Hutchinson EDA provides students with
"hands -on" training and quite a lot of responsibility. Interns are the primary source of
staff support for the Hutchinson Downtown Association and in that capacity are
responsible for the Farmers Market, Popcorn Wagon and the HDA Budget. In addition
the intern manages the two downtown grant programs as well as the downtown
revolving loan fund. Finally, the intern typically works on other economic development
projects in conjunction with the EDA Director. For example, in 2005 it was the EDA
Intern who was primarily responsible for obtaining the JOBZ business incentive program
for the City of Hutchinson.
Because Hutchison offers such a high quality internship that provides considerable "real
world" experience, we're able to attract the very highest quality students from St. Cloud
State. The result is a "win -win" situation in which Hutchinson benefits from having top
quality interns, and the students in turn get one of the very best learning opportunities
available.
In 2005, the Hutchinson EDA benefited ra eatly from having Crystal Foust and Erin
Eberdt as interns.
0 EDA Finances
E
Operations of the economic development authority are funded from a variety of sources.
The principle sources of funding are a transfer from the city's general fund of roughly
$100,000, a transfer from the EDA revolving loan funds of $10,000; rents from EDA
owned properties of approximately $10,000 per year and interest earnings &
reimbursements, which each contribute about $500 per year.
Since the EDA was created in 1999, the organization has had an annual operating
budget averaging approximately $123,000. Figure 2, on the following page, depicts the
sources of EDA funding since it was established, although data for 1999 could not be
located in time for this report.
15
0
LJ
Figure 2 — EDA Funding Since Inception
1999 2000 2001 2002 2003 2004 2005 2006
❑ General Fund ■ Loan Funds ❑ Rents ❑ Reimbursements ■ Interest
The bulk of the EDA's operating funds for 2005 came in the form of a transfer from the
city's general fund. Over the last three years, rental income from EDA -owned property
has become a significant source of revenue for the organization. As a long -term goal,
the EDA is exploring options to become more financially self - sufficient.
Table 8 — EDA Revenue, 2005
Source
Amount
Pct.
General Fund
$100,000
81.0%
Loan Fund
$10,000
8.1%
Property Rent
$13,384
10.8%
Interest Earnings
$0
0.0%
Reimbursements
40
0.0%
TOTAL
$14
100%
As shown in Figure 3, on the following page, the primary budget item for the EDA is for
staff, which accounts for about 73% of the total. After that, marketing comprised 6.6% of
the budget while daily operating expenses were about 4.3 %. Expenditures on consulting
made up 1.9% of spending and office supplies were 1.2 %. Finally, about 12.9% of EDA
spending was on industrial park improvements and property taxes and is categorized in
this graph as "Other."
[G
0
Figure 3 — EDA Expenditures, 2005
0Staff ■Supplles ❑Consulting ❑Operations ■ Marketing, etc. ®Other
Expenditures for the year are summarized in Table 9, below. In 2005 EDA owned
property was deemed by McLeod County to be taxable, since it was being rented out to
private parties. Additionally, the EDA opted to make a small investment in some EDA
owned property in order to make it more readily marketable. It is expected that the EDA
will be able to recoup its investment once the property sells.
Table 9 — Summary of EDA Expenditures, 2005
Category
Budgeted
Expenditure
Pct.
Staff
$95,320
$96,509
73.2%
Supplies
$2,800
$1,562
1.2%
Consulting
$5,500
$2,471
1.9%
Operations
$10,750
$5,657
4.3%
Marketing
$9,000
$8,707
6.6%
Taxes & Misc.
$500
$5,267
4.0%
Land Imprvmnts. / Dev.
500
$11,687
8.9%
TOTAL $1 1k%
Staff = Salaries, PERA, FICA, Health & Insurance benefits, etc.
Supplies = Office & operating supplies
Consulting = Appraisals, surveying, wetland delineations, site plans, etc.
Operations = Telephone, postage, travel, printing, TIF plans, data processing, etc.
Marketing = Membership in CVN, Southwest Minnesota Foundation
Taxes & Misc.= Taxes on EDA owned land, etc.
• Development & Land Imp. = Improvements to EDA owned land, etc.
17
56a)
Summary
On many levels it has been an excellent year for economic development in the City of
Hutchinson. A major manufacturer has been recruited to expand in Hutchinson, we've
added a powerful new financing tool with JOBZ, and we've made dramatic progress in
revitalizing downtown. Consider where we were with these projects just one year ago:
➢ Historic State Theater
➢ Hotel Jorgenson
➢ Liquor Hutch
➢ Downtown Streetscape
➢ Rix Gas Station / Cornerstone Commons
Add to that the redevelopment of the corner of Highways 7 & 15, where we went from
having a used car dealership to having the new headquarters of the Southwest
Minnesota Foundation.
The Downtown Revitalization Master Plan continues to pay huge dividends for the
community, and may represent one of the best investments the City & EDA have ever
made. With over $12 million in new investment in Hutchinson's downtown — so far — the
$160,000 Downtown Plan has paid for itself about 75 times over. By establishing a well -
thought -out plan for downtown, by removing uncertainty for investors, by establishing a
"yardstick" by which projects can be evaluated, and by giving the City & EDA a "To Do"
list of projects based upon community needs & desires, the Downtown Revitalization
Master Plan has contributed greatly to our recent success.
Even more so, the city has benefited rg eatly from having a City Council and Economic
Development Authority with a "Get It Done" attitude. A plan is worthless if it just sits on
the shelf and gathers dust. Fortunately, Hutchinson has leaders with the courage,
conviction and commitment to turn "plans" into realities.
The proof is the exceptional city we live in.
•
18
1-_�)
Summary of Results: EDA 2005 Work Plan & Goals
Business Retention & Expansion
Visit 25 local companies VISITED 14
Provide outstanding customer service to our local companies DONE
Swiftly deal with any issues identified from BRE visits DONE
Downtown
Complete Downtown Streetscape project
ss % COMPLETE
Complete Liquor Store project
DONE
Complete Rix Corner redevelopment
IN PROGRESS
Complete State Theater project
DONE
Complete at least one large -scale wall mural project (Econo-Foods)
PLANNING
Aggressively promote the redevelopment of the Hutchison Hotel
DONE, CONTINUE
Promote development of a new downtown Post Office
IN PROGRESS
Continue support of Hutchinson Downtown Association
DONE
Industrial Park
Complete annexation of Stritesky parcel
DONE
Complete C_ site consolidation on Stritesky parcel
2006?
Obtain JOBZ designation for industrial parks ( Stritesky, Wetherell & Goebel ?)
DONE
Complete access road to Stritesky Property
2007?
Plant trees along 5'" Avenue to beautify the area
NOT FEASABLE
Signage on corner of Hwy 22 & 5 Ave. SE & Wetherell Property
IN PROGRESS
Formulate infrastructure plan for Stritesky Property (work w/ 3M etc.)
YET TO DO
. Scrape off topsoil on Block 2, Lot 2 of 5"' Avenue Industrial Park
DONE
Spec Building
PRIVATE
ng leased out or seW
N/A
foF Phase 11 of prooGt
NIA
Business Recruitment
YET TO DO
Aggressively market new 5"' Avenue Industrial Park & Stritesky Industrial Park
DONE
Recruit at least one new company for the Industrial Park
DONE
N/A
Continue membership in Community Venture Network
DONE
Redevelopment
Plan redevelopment of Dakota Rail site along Adams St & 15` Avenue SE. YET TO DO
Marketing
Update the EDA web -site monthly
BI- MONTHLY
Create new marketing materials to promote the spec building & Industrial Parks
YET TO DO
Post sites / buildings on MNPRO
YET TO DO
Update community profile quarterly
YET TO DO
19 /
/c)
• 2006 Work Plan & Goals
Throughout the last three months of 2005 the EDA Board and EDA Finance Team
considered goals and priorities for 2006. In addition to continuing existing programs the
EDA will continue to work for the implementation of the various projects detailed in the
Downtown Revitalization Master Plan, with the top priority being the development of a
new downtown Post Office.
BUSINESS RETENTION / EXPANSION
1) Conduct 20 BR & E business visits, as many as possible in conjunction with the
Chamber of Commerce
DOWNTOWN
1) Aggressively pursue a new downtown Post Office
2) Complete existing projects (Cornerstone Commons, Streetscape, etc.)
3) Complete * project/ housing
4) Support downtown through the bridge closure
5) Downtown Redevelopment — Washington Avenue?
6) Recruit a nice sit -down restaurant( ?)
7) Get the mural done.
8) Old Pet Clinic / Additional Downtown Parking
* Needs to be kept confidential for the time being.
• INDUSTRIAL PARK
0
1) Complete "Company X" building project
2) Get "Company Y" into town & complete that building project (this is a medical
devices company)
3) Complete C * Project
4) Complete fill project on Wetherell Industrial Park site
5) Promote development of Brown's Greenhouse & Goebel Properties
6) Research possibilities to recruit renewable energy projects to Hutchinson
7) Establish "virtual" business incubator
* Needs to be kept confidential for the time being.
GENERAL
1) Support Hwy 7 businesses through construction project.
2) Obtain $100,000 in grants (various uses)
3) Host event to mark the 45"' anniversary of the founding of "Hutchinson Growth" to
honor the Founding Fathers. (December 12"')
20
5()
0
APPENDIX A
Downtown Loan Program Status Report, 2005
11
40
ii
ScG�
TOTALS
V
$1,006,723.33
**Payment is interest only
$7,901.16 $669,552.68
Outstanding
Balance as of
Loan
Borrower
Originated
Loan Amt
Term
Rate
Monthly Pymt
12131106
Maturity
2
B
3/10/1990
$4,626.55
20
0%
$19.28
$751.27
2/1/2010
3
C
611/1991
$4,965.91
20
0%
$20.69
$345.06
5/1/2011
4
D
6/10/1991
$30,101.37
20
0%
$125.42
$6,647.83
5 /12011
5
E
12/1/1991
$3,395.75
20
0%
$14.15
$735.01
11/1/2011
6
F
5/1/1992
$7,310.00
20
0%
$30.46
$2,680.95
4/1/2012
7
G
2/10/1993
$25,637.10
20
.0%
$106.82
$10,148.20
1/2/2013
8
H
3/10/1993
$1,772.95
20
0%
$7.39
$568.91
2/10/2013
9
1
6/1/1993
$3,749.00
20
0%
$15.62
$1,390.38
4/1/2013
10
1
1/2/1994
$1,610.75
20
0%
$6.71
$644.51
12/1/2013
11
K
1/2/1996
$3,536.43
20
0%
$14.74
$1,767.63
1211/2015
12
L
5110/1997
$2,016.50
17
0%
$9.88
$365.46
5112014
13
M
5/1/1998
$17,625.26
12.66
0%
$117.90
$6,778.46
12112010
14
N
8/1/1998
$59,000.00
10
2%
$542.88
$16,389.88
7/12008
15
O
3112000
$3,000.57
10
2%
$30.00
$1,200.33
2/12010
16
P
4/12000
$5,088.90.
10
2%
$48.44
$2,218.36
3/12010
17
0
12/12000
$11,923.40
10
2%
$200.00
$654.19
11/12010
18
R
122001
$18,975.00
10
2%
$250.00
$12,583.97
12112010
19
S
3/12001
$4,411.00
10
2%
$40.59
$2,334.78
2112011
20
T
4/102001
$13,033.31
10
2%
$119.92
$7,167.10
4/12011
21
11
5/12001
$1,612.34
10
2%
$14.84
$894.20
4/12011
22
v
5/12001
$53,855M
10
2%
$495.54
$30,594.33
4/12011
23
W
9/1/2001
$8,105.00
10
2%
$100.00
$3,464.11
8/12011
24
X
9/12001
$33,580.50
10
2%
$308.99
$20,689.73
8112011
25
Y
9112001
$4,110.00
10
2%
$37.82
$2,455.79
8/12011
26
Z
11/12001
$2,960.00
10
2%
$27.24
$1,818.13
10112011
27
AA
12/12001
$4,650.00
10
2%
$45.00
$2,746.66
11/12011
28
BB
12112001
$59,820.00
10
2%
$550.42
$37,287.65
11/12011
29
CC
3/12002
$15,970.23
10
2%
$146.95
$10,206.79
2/12012
30
DD
4/12002
$27,494.00
10
2%
$252.98
$2,646.98
3/12012
31
EE
12/12002
$17,060.00
10
2%
$156.97
$10,343.71
11/12012
32
FF
122003
$3,000.00
10
2%
$27.60
$2,210.61
12/12012
33
GG
5/82003
$65,000.00
10
2%
$598.09
$50,064.61
4/12013
34
HH
7/12003
$15,000.00
10
2%
$138.02
$11,938.44
6/12013
35
II
1/2/2004
$130,000.00
10
2%
$227.51"
$121,148.86
12/12013
36
4112004
$11,055.52
10
2%
$101.73
$9,371.47
3/12014
37
KK
9/102004
$130,000.00
10
2%
$1,196.17
$115,145.69
9/12014
38
LL
10272004
$130,000.00
10
2.75%
$1,240.34
$118,209.31
10/12014
39
MM
12112004
$65.000.00
15
4.5%
$497.25
561.902.20
11/12019
TOTALS
V
$1,006,723.33
**Payment is interest only
$7,901.16 $669,552.68
APPENDIX B
Hutchinson Downtown Association
2005 Budget Report
r�
U
r�
U
iii
•
0
0
Hutchinson Downtown Association
2005 Budget Report
Updated: January 26. 2005
REVENUE
Membership Dues
Interest Income
Farmers Market
Donations
Promotions:
Crazy Days / Picnic in the Park
Shopping Bags
Misc. Income
TOTAL REVENUE
EXPENSES
Administration
Fanners Market
Popcom Wagon (Cost to Refurbish)
Popcorn Wagon (Operations)
Insurance
Legal Expenses
Meeting Expenses
Advertising:
Hutchinson Leader
Other Marketing Expenses
Office Supplies:
Letterhead
Envelopes
Postage
Promotions:
Christmas
Crazy Days / Picnic in the Park
Shopping Bags
Flowers & Treetops
Banners
Dues & Subscriptions:
Memberships (i.e. Chamber)
Newsletters
Donations:
Misc.
TOTAL EXPENSES
BALANCE
Annual
Budget
$6,500.00
$60.00
$3,300.00
$0.00
$1,300.00
$175.00
$50.00
$11,385.00
Annual
Budget
$300.00
$600.00
$100.00
$100.00
$615.00
$25.00
$1,000.00
$2,800.00
$50.00
Y 1'1 1 1
Y 11 11
:11 11
�. 111 11
1 11
Y 11 11
$100.00
$25.00
$500.00
$10.345.00
$1.040.00
HDA year -end Financial Condition
Checking Balance $370.69
Savings Balance $12,280.11
TOTAL $12.650.80
2005
Actual
$7,000.00
$114.48
$3,420.50
$300.00
$1,318.00
$152.80
$3.41
$12,309.19
2005
Actual
$25.58
$1,165.97
$122.48
$77.00
$599.00
$0.00
$447.67
$3,936.04
$433.42
$205.55
$0.00
$263.50
$941.50
$1,657.19
$264.37
$1,363.42
$0.00
$292.50
$0.00
$400.00
$12.195.19
$114.00
% of
Budaeted
107.69%
190.80°/0
103.65%
0.00^/
101.38%
87.31%
6.82%
108.12%
% of
Budgeted
8.53%
194.33%
122.48%
77.00%
97.40%
0.00%
44.77%
140.57%
866.84%
102.78%
0.00%
329.38%
117.69%
165.72%
176.25%
90.89%
0.00%
292.50%
0.00%
80.00%
117.88%
.s(<�)
r�
APPENDIX C
Economic Development Authority
2005 Year -end Financial Statements
0
0
iv
�G�
Hutchinson Community Development Corp - EDA
DRAFT AS OF DECEMBER 31, 2005
OPERATIONS
DRAFT
Assets
TOTAL
Cash
315,517
Accounts Receivable
500
Mortgages
- McClure (Year 7 of 10 yr. forgiveness)
5,424
- McClure (DAVXYear 5 of 10 yr, forgiveness)
6,640
- American Energy System (Year 4 of 10 yr. forgiveness)
78,174
TOTAL MORTGAGES RECEIVABLE
90,238
TOTAL ASSETS
Liabilities
Accounts Payable
147
Accrued Payroll & Vacation
0
Deferred Land Write Down -
90,238
TOTAL LIABILITIES
90,385
Equity
Fund Balance
Reserved - future land purchase
17,113
Reserved - Land Miller McGraw Property Sold
5,528
Reserved - Land DAV Land Sale Miller McGraw Property Sold
92,074
Unreserved
201,156
• TOTAL FUND BALANCE
315,870
TOTAL LIABILITIES & FUND BALANCE
•
Page 1 of 5
:SL!)
Hutchinson Community Development Corp - EDA
DRAFT AS OF DECEMBER 31, 2005 DRAFT
• Statement of Revenues & Expenditures
Object
Available
Code Description
Budget DEC
YTD.
Balance
REVENUES
3860 VIDEO REVENUE
0
0
0
0
3923 CLEARING ACCOUNT
0
0
0
0
3171 TIF FEES
0
0
0
0
3849 COMMUNITY DEVELOPMENT ADM.
0
0
0
0
3781 RENT
11,400
500
13,384
-1,984
3780 TRANSFER
0
0
0
0
3845 REIMBURSEMENT
1,000
0
40
960
3845 COMMERCIAL LOAN TRANSFER
2,600
10,000
10,000
-7,400
3845 ECONOMIC DEV LOAN TRANSFER
3,000
0
0
3,000
3845 TAX INCREMENT ADM.
0
0
0
0
3845 DEVELOPERS FEES
0
0
0
0
3845 GENERAL FUND & TAX LEVY
100,000
100,000
100,000
0
3840 SALE OF PROPERTY
0
0
199,956
- 199,956
3810 INTEREST EARNED
1,000
0
0
. 1,000
TOTAL INCOME
119,000
110,500
323,380
- 204,380
EXPENDITURES
6100 WAGES- REG.EMPLOYEES
63,088
5,216
65,559
-2,471
6115 COLA/PERFORMANCE
2,950
0
0
2,950
4120 WAGES - TEMPORARY EMPLOYEES
14,100
1,091
16,484
-2,384
4141 PERA - COORDINATED
4,268
288
3;626
642
4144 FICA -CITY PORTION
4,785
386
5,030`
-245
6150 MEDICARE
1,119
90
1,176.
-57
4150 EMPL.HEALTH 1 & INS. BENEFIT
4,510
349
4,191
319
4170 WORKERS COMP INSURANCE
500
35
444
56
TOTAL SALARIES & FRINGE BENEFITS
95,320
7,456
96,509
-1,189
4200 OFFICE SUPPLIES
800
0
106
694
4210 OPERATING SUPPLIES
2,000
64
1,455
545
4220 REPAIR & MAINTENANCE SUPPLIES
0
0
0
0
TOTAL SUPPLIES, REPAIRS, & MAINT.
2,800
64
1,562
1,238
4300 PROFESSIONAL SERVICES
4309 OTHER CONTRACTUAL & LEGAL
TOTAL CONSULTING
•
Page 2 of 5
3,500 0 2,046 1,454
2,000 425 425 1,575
5,500 425 2,471 3,029
5L)
Hutchinson Community Development Corp - EDA
DRAFT AS OF DECEMBER 31, 2005 DRAFT
Statement of Revenues & Expenditures
.Object
0
1,540
Available .
Code Description
Budget. Month
YTD
- 10,147
Balance
0
0
4310 COMMUNICATIONS
2,500
187
2,502
-2
4301 LEGAL SERVICES
0
0
0
0
4302 AUDIT .
0
0
0
0
4311 POSTAGE
1,600
11
290
1,310
4320 TRAVEL SCHOOL CONFERENCE
2,200
0
2,167
33
4330 ADVERTISING
0
0
0
0
4340 PRINTING & PUBLISHING
2,500
17
697
1,803
4321 MILEAGE
1,000
0
0
1,000
4325 MEETING EXPENSE
0
0
0
0
4370 CONTRACT REPAIR & MAINTENANCE
0
0
0
0
4385 DATA PROCESSING EXPENSE
950
0
0
950
TOTAL OTHER SERVICE & CHARGES
10,750
214
5,657
5,093
6735 SOUTHWEST MN FOUNDATION
4,000
0
4,000
0
TOTAL TRANSFERS
4,000
0
4,000
0
4401 DUES & SUBSCRIPTIONS
5,000
0
4,707
293
4402 TAXES
0
0
2,654
-2,654
• 4409 MISCELLANEOUS
500
47
2,613
-2,113
4980 REFUNDS & REIMBURSEMENTS
0
0
0
0
TOTAL MISCELLANEOUS
5,500
47
9,974
-4,474
4513 DEVELOPMENT COST
4514 IMPROVEMENTS TO LAND
4530 MACHINERY & EQUIPMENT
4500 LAND
TOTAL CAPITAL OUTLAYS
TOTAL EXPENSES
Revenues over (under) expenditures
E
0
0
1,540
- 1,540.
0
0
10,147
- 10,147
500
0
0
500
0
0
0
0
500
0
11,687
- 11,187
124,370 8,206
(5,370) 102,294
Page 3 of 5
131,860 -7,490
191,521 (198,891)
5()
Hutchinson Community Development Corp - EDA
DRAFT AS OF DECEMBER 31, 2005
DRAFT
. ECONOMIC DEVELOPMENT LOAN FUND
Assets
TOTAL
Cash
116,444
Mortgage Receivable
Ashwill Industries
31,308
Plastic Specialties - (Year7 of 10 yr. forgiveness)
23,717
Allied Mechanical
21,560
76,585
Deposits (MCCF)
25,000
Accrued Interest
528
TOTAL ASSETS
218,556
Liabilities
Accounts Payable
0
Deferred Revenues (mortgage receivable)
76,585
Equity
Fund Balance
Reserved
0
Unreserved
141,972
TOTAL FUND BALANCE
141,972
TOTAL LIABILITIES & FUND BALANCE
218,556
• ECONOMIC DEVELOPMENT LOAN FUND
Statement of Revenues & Expenditures
REVENUES
TIF /IDR Application Fee
0
Loan Repayment - Interest
438
Loan Repayments
7,500
Reimbursement
0
Interest earned
0
TOTAL REVENUES
7,938
EXPENSES
Loan
0
Transfers
.0
TOTAL EXPENSES
0
Revenues over (under) expenditures
7,938
5C�
Hutchinson Community Development Corp - EDA
DRAFT AS OF DECEMBER 31, 2005 DRAFT
ENERGY LOAN FUND - DOWNTOWN LOAN FUND
Assets
TOTAL
Cash
5291846
Mortgage Receivable
Mortgages
706,776
Interest Receivable
0
Due From Other funds
0
TOTAL ASSETS
1,236,422
Liabilities
Accounts Payable
0
Deferred Revenues (mortgage receivable)
706,776 .
Equity
Fund Balance
Unreserved 529,645
TOTAL FUND BALANCE
529,645
TOTAL LIABILITIES & FUND BALANCE
1,236,422
ENERGY LOAN - DOWNTOWN LOAN FUND
Statement of Revenues & Expenditures
REVENUES
Loan Repayments
126,870
Other Revenue.
0
Interest earned
0
TOTAL REVENUES
126,870
EXPENSES
Loan
173,907
Downtown Grant Program
30,206
Misc.
476
Transfers
10,000
TOTAL EXPENSES
214,589
Revenues over (under) expenditures
87,719
•
Page 5 o 5
5C
•
•
•
LEASE AGREEMENT
This agreement is made and entered into by and between the City of Hutchinson, a Minnesota
municipal corporation,( "Lessor ") and Nutrition Services, Inc., Mid - Minnesota Senior Dining
( "Lessee ") for Lessee to use the premises described as Senior Center, Evergreen Apartments,
115 Jefferson Street, Hutchinson, MN 55350
Term. This lease shall be in effect for the calendar year 2006 and renewable annually
thereafter until either party provides 60 days written notice of intent to terminate.
2. Reimbursement. There shall be monthly payments of $900.00 paid to the Lessor for
reimbursement of utilities and maintenance expense directly associated with Lessee's use
of the premises.
3. Use of the Premises. Lessee shall have the right to use the dining area from 10:30 a.m.
to 1:00 p.m. and the kitchen from 6:00 a.m. to 2:00 p.m., or reasonable time of
completion daily, Monday through Friday.
In the event the Lessor must unavoidably use the premises during these hours, the Lessee
shall be notified two weeks in advance and provide an acceptable alternate option if
available.
4. Repair/Maintenance/Utilties.
A. The Lessor will be responsible for major housekeeping chores, such as cleaning
bathrooms, washing windows, scrubbing kitchen floors and shoveling snow.
B. The Lessee will conduct daily light housekeeping as follows: sweeping of floor,
taking out garbage, recycling ( *Lessor provides container), wiping down
cupboards, shelves, countertops, dishwasher, freezers, refrigerators, keeping
stoves and ovens in clean order (inside and out), keeping items off the floor space
keeping kitchen in generally good appearance and in neat order.
Utility payments to the vendors shall be the responsibility of the Lessor.
5. Lessee Property. All goods, foodstuffs, fixtures, equipment and personal property of the
Lessee shall remain the property of and reserved for the Lessee at all times. Any
damage /disappearance, mysterious or otherwise, during the Lessor's use of the premises
shall be the Lessor's responsibility to reimburse Nutrition Services, Inc
6. Lessor Provided Trade Fixtures. The Lessor shall provide oven, washing and storage
fixtures as well as place settings, table and chairs, and cleaning utensils for meal site
operation at the level described in "special conditions ". This property remains the
Lessor's if provided at the Lessor's expense.
7. Insurance. The Lessee agrees to carry personal property insurance to cover all its
contents and personal property on the leased premises.
s(�)
r
•
LJ
•
S. Assigns. The terms and agreements of this lease shall extend to and bind the heirs,
assigns and executors of both parties.
9. Food License. The Lessee will maintain a Minnesota Food License for program
operations only. The Lessor is responsible to ensure that any other food preparation
activities in the facility are in compliance with Minnesota State Law.
10. Special Conditions.
A. The Lessee will maintain telephone service for program use only. The Lessee
will pay for long distance telephone calls made by program staff.
B. The Lessor will provide adequate place settings and other trade fixtures for an
average meal service capacity of 75 persons.
In witness whereof both parties have executed this agreement with their signature below as
dated.
LESSEE
Larry Kroeger, President
Nutrition Services Inc.
Mid - Minnesota Senior Dining
Date
15_ °�
LESSOR
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
Date
SLd)
Wk C4 %
Minnesota Lawful Gambling
contrw (LG200R) Lawful Gambling License Renewal Application
Corrections should be made directly on this application
Submit one check for all renewal fees, payable to State of Minnesota
7 rganization requirements: Current license term: 6/1/2004 to 5/31/2006
1. An annual organization license fee of $350 Is required. Renewing license term: 6/1/2006 to 5/31/2008
Authorization: 3389
Organization: Volture 414 40/8
35 3rd Ave SE, Hutchinson, MN 55350
CEO: Don Pankake
805 Laura Ave SW, Hutchinson, MN 55350
Treasurer: Richard Krueger
670 Southview Dr, Hutchinson, MN 55350
(320)587 -2665
County of McLeod
FAnnual Goal for Charitable Contributions qD -
%T-t- -----------------------
— —I
® F_irned_ aes box n yow i
mans auon quames for I
the waiver of the $350
organization kense fee
defined In MN Statute
349.16 Subd. 6
{320)587 -7000
(320)587 -2259
Premises permit requirements: — -- — — — -- - - - -- --
1. An annual premises permit fee of $150,
2. A separate resolution of approval including the site address from the local unit of government, (The local unit of
government does not sign this renewal application) and
3. A LG215 lease agreement for each site your organization does not own is required. -
.................
Site number 001 L [- a;ea� mis box rb,te sire has been discontinued or wiii not be renewed ��
. ; ero *
American Legion Post 96 ......
.35 3rd Ave SE, Hutchinson, MN 55350 McLeod County
1 Township of (if applicable) Gambling account # 021717
Organization owns this site: N Marquette Bank
Does your organization conduct bingo at this site? Y / N _.� 308 S Main St, Hutchinson, MN 55350
Is the resolution of a roval attached? Y / N
.. ... --
PP if yes, the attached list of the days and beginning and ending hours of your
bingo occasions must be updated and returned.
0
5 ��
• MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Melissa Starke, Administrative Coordinator
FROM: Sgt. Chris Dobratz, Police Services
0
DATE: January 24, 2006
RE: Massage License
As of today's date, I have completed a background investigation on Cheryl Rowe. Ms.
Rowe has applied with the City of Hutchinson for a massage license to conduct Massage
and Reflexology practices at Reflexology Plus, located at 116 Main St. S.
During the course of conducting this background investigation, I did not find anything in Ms.
Rowe's background that would prevent her from obtaining this license.
If you have any questions, or if you need any further investigation into this matter, please
contact me.
5(f�
0
0
I I I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-515 I/Fax: (320) 234 -4240
City of Hutchinson
Application for Massage Service License
cps
License Fee:
Operating Year: Ob
Business Information
Business Name Phone Number
\16 N a,+ , � � ( (l, ytr6r 11i Vl 55350
Business Address city State zip
Corporate Name
Address
Phone Number
State ZiI
Owners) /Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
business/corporation) tt
Name: L J�o. Jz
X535 a
Address City State Zip
Name:
Address City State Zip
'Ifnecessary, list additional owner(s) /corporate officer(s) on a separate sheet ofpaper
-ssee (if applicable)
Name:
Address City State Zip
Operators list all individuals involved in giving massage services
Name:
1?�h �ri CIuA Sy -aA3 I��fiC'��Sw. C, C)
Address City State Zip
Name:
s
Address City
list additional operators on a separate sheet ofpaper
State Zip
5()
0
i
0
City of Hutchinson
Application for Massage Service
Page 1 of 3
be vro�cFu �� mass�4
cU �, s lean, tit fLU\Q a(So
Describe Nature of Massage Business and Massage Services Offered
IAZ< CkfPAfi rn �fer -)+f (D✓ 0V'ej_�,C✓ GI VCC&��� an
Ar41XKt;u � ¢0.
uScis Se �0AkI f 0 v} ��Nafio" ef e1tk ri �l_ +i ,S V-E' wt-' '
4VJgtt'w MUSc6S- 10.j5t, J,eo-fl CG FV\t + s1yd-d, 11tiuSClcs So As iD
1ri' 1LYJ ,r, w, '1 Ltil ✓,Y" l',V. ,'.^ I( ,, w..,,, -•T- ,,, w
Insurance Coverage Information (attach public liability insurance policy or certificate of insurance that meets or
exceeds limits established in City Ordinance 6.43; Subsection 7 q r1
G4"e o-1 (jgtK.0 ,6, bYln�vuesr �ckcrc{ ySewcu
Al� VKP Insuranc Co arty Agent's Name
S W4aVLL have C ) 8 q-a,
Address `City State Zip
Phone Number Fax Number
Background Statement
Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal
ordinance, other than traffic violations?
❑ YES NO
If yes, state nature of offense and punishment or penalty therefore:
Manager Information (Ordinance 6.43 subsection 6 requires that the manager of the establishment be "a natural
person who is a resident of the City". Please complete the following confirming compliance with this ordinance
�n2VjAi We ��d9 �)L
U Manager Name Phone Number
l33 rd e SVQ- -'103 k'14 .S -CIS SO
Manager Address City State Zip
Checklist all items must be checked "yes" in order for the application to be processed)
The following items need to be completed and/or attached in order for the application to be processed:
Copy of insurance that meets or exceeds limits established in the ordinance: la yes ❑ no
Application fee paid in full (check or money order): Rl yes ❑ no
Application completed in full and signed: es ❑ no
S i' C(vuj
V"USJ-r
5 60
•
►J
City of Hutchinson
Application for Massage Service
Page 3 of 3
I hereby certify that I have completely filled out the entire above application, together and that the application is
true, correct, and accurate.
I fully understand that any person who violates any provision of the Massage Services Ordinance No. 6.43 is guilty
of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $500 or by imprisonment
for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
cL�1�
SignpFure of Applicant Date
7CWFi
Print Name
0 W +I v(
Title
NOTE: No application will be forwarded to the City Council unless received one week prior to the regular
Council meeting, filled out in completion, and jee payment is attached
Internal Use Only
Building: ❑ approved ❑ Notes:
Fire ❑ approved ❑ denied Notes:
Police ❑ approved O denied Notes:
City Council ❑ approved ❑ denied
H:Lit z1Appliution0Masuge.dw
Notes:
5(f�
•
E
•
Minnesota Lawful Gambling
I r77A Annlirr!atinn fur Pvmmnf Darmit
Fno
Page 1 of 2 11104
41�A
V.
For Board Use Only
Fee Paid
An exempt permit may be issued to nonprofit organizations
conducting lawful gambling activity on five or fewer days, and
awarding less than $50,000 in prizes during a calendar year.
Check No.
Organization Information
Organization legal name Previous license or exemption number, if any
V'r43 Po S7 b u , ('kW
Street
City
State and zip code
County
ScL-J�
W1n 5s3sb
K1�� -0
Name of chief executive officer (CEO)
rst name name
Daytime phone number
'7
D,1 \ e -e- � r
? - 9 q
Type of nonprofit organization (check one)
❑ Fratemal ❑ Religious
[i] Veteran ❑ Other nonprofit organization
Type of proof of nonprofit - attach a copy (see Instructions)
[RI' Nonprofit Articles of Incorporation or Certificate of Good Standing - Minnesota Secretary of State's Office
❑ Internal Revenue Service
❑ Affiliate of parent nonprofit organization (charter)
Gambling Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
V��J Pos-r qo
Address (do not use PO box)
City
Zip code
County
sl- ftu-t SL
run
Lej
Date(s) of activity (for raffles, indicate the date of the drawing)
G A< �l.t�` 0b to
Check the box or boxes that indicate the type of gambling activity your organization will be conducting:
E3-Bingo ❑ Raffles ['Paddlewheels ❑ 'Pull -Tabs ❑ - ripboards
'Gambling equipmentfor pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo bap
selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed
distributor, go to www.gcb.state.mn.us and click on List of licensed Distributors. Or call 651 -639 -4000.
This form will be made available in alternative
format (i.e. large print, Braille) upon request.
The information requested on this form (and
anyattad merds)wilbe used bytheGambling
Control Board (Board) to determine your
qua6Acetfonsto be Involved in lawful gambling
activities in Minnesota. You have the right to
refuse to supply the Information requested;
however, if you refuse to supply this
Information, the Board may not be able to
determine your qualifications and, as a
consequence, may refuse to Issue you a
permit. If you supply the Information
requested, the Board will be able to process
your application.
Your name and and your organization's name
and address will be public information when
received bythe Board. Alto
that you provide will be private data about you
until the Board Issuesyour permit. When the
Board I= yourpermit, all oftheinformation
that you have provided to the Board in the
process of appykg bryour permit will become
public. If the Board does not issue you a
permit, all the Information you have provided
In the process of apptyig for a permit remains
private, with the exception of your name and
your organization's name and address which
will remain pubic.
Private data about you are available only to
the following: Board members, staff of the
Board whose work assignment requires that
they have access to the Information; the
Minnesota Department of Public SaW,, the
MinnesoteAttomey General; the Minnesota
Commissioners of Administration, Finance,
and Revenue; the Minnesota Leglsletrve
Auditor, national and International gambling
regulebry agencies; anyone pursuant to cast
order, other individuals and agencies that are
specifically authorized by state or federal haw
to have access to the Information; individuals
and agencies for which haw or lega l order
arihoriaes a new use or staring of information
alter this Notice was given; and anyone with
youroonsent
5�)
•
•
LG220 Application for Exempt Permit �(► j Page 2 of 2
Organization Name V'�-- w Q O S T q 0t, w t V 1' CAM 11/04
Local Unit of Govemment Acknowledgment
if the gambling premises is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
Check the action that
the city is taking on this application.
❑The city approves the application with no
waiting period.
❑The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
city)-
❑ The city denies the application.
Print name of city
Signature of city personnel receiving application
Title
Dabs / I
if the gambling premises is located in a township, troth
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county is taking on this application.
❑ The county approves the application with no
waiting period.
❑ The county approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days.
❑ The county denies the application.
Print name of county
Signature of county personnel receiving application
Title
Date / !
TOWNSHIP: On behalf of the township, I acknowledge that
the organization is applying forexempled gambling activity
within the township limits. [A township has no statutory
authority to approve or deny an application
(Minnesota Statute 349.213, subd. 2).]
Print name of township
Signature of township official acknowledging application
Date / r
Chief Executive Officer's Signature
The information provided in this application is complete and accurate to the Beat of my knowledge. I acknowledge thatthe
financial report will be completed and truedpto the Gambli Control Board within 30 days of the date of our gambling
Chief executive officer's sign aturo�(I.a
Name (please
Mail application and attachments
Complete an application for each
gambling activity:
• one day of gambling activity
• two or more consecutive days of
gambling activity
• each day a raffle drawing is held
Date—L-1-2 Q/—
Send:
• the completed application,
• a copy of your proof of nonprofit status (see instructions), and
• a $50 application fee. Make check payable to "State of Minnesota ".
To: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
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1 L
I l l Hassan Sheet Southeast
Hutchinson, MN 55350
(320)587- 5151/Faz:(320)2344240
City of Hutchinson
Application for Licensing
(Under Ordinance No. 117.15)
G
Company
9-6-9-4416 7 - 3058
Phone Number
96'3 Pbkc Ave r MW 55339
Address City State Zip
In Commercial Hauling Years
In Residential Hauling — Years
Recycling _� Years
Description
Ral 10
Description
•
Description
*If necessary, list additional equipment on se
Mack 199 q0
MakelModel Year Capa
Make/Afodel Year Capacity
Make/Model Year Capacity
sheet.
5�)
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City of Hutchinson
Application for Licensing
Page 2 of 3
List Additional Equipment Needed to Purchase or Lease to Meet Licensing Requirem ", t fgrr r
Adeqiiiie4ransit Vehicles {secti ©n 5.23, subsection 4,E)
Insurance Company Agent's Name
5350 tts� 78 It 3 --ceeV Era i ncL -!j 6Tg39
Address City State Zip
q - 99.l - (?9 9-S- 763 - 557 - 6757
Phone Number Fax Number
Monthly Submission of Information to City Administrator (section 623, subsection.
Are you aware of your responsibility to submit names and addresses of your business and
commercial account no later than the I Oth of each month to the City Administrator?
❑ YES $— NO
Are you willing to maintain a local telephone number and a daily 24 -hour answering service
to handle service questions?
J ( YES ❑ NO
I hereby certify that I have completely filled out the entire above application, together with the
attached and executed Release of Information Form, and that the application is true, correct, and
accurate.
of Applicant
Fire ❑ approved ❑ denied Notes:
Police ❑ approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
019 -05-
Date
5ch�
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
Randy DeVries, Director of Water/Wastewater Operations
RE: Consideration of Consulting Contract with AE2S for Century Avenue Water
Tower Refurbishment (Project No. 06-10)
DATE: February 14, 2006
A request for proposals (RFP) was initiated by City staff to obtain consulting services necessary to complete
the proposed Century Avenue Water Tower Refurbishment project. The following proposals were submitted:
• AE2S
• Short Elliott Hendrickson Inc.
• Kollmer Consultants Inc.
$38,400.00 (direct expenses included)
$40,200.00 (direct expenses not included)
$43,800.00 (direct expenses included)
The current opionion of probable cost of construction for this project is $300,000.
Attached is the consulting contract provided by Advanced Engineering and Environmental Services (AE2S)
for this project. This contract includes the services necessary to complete the preliminary inspections, design
recommendations, technical specifications, bidding assistance, construction inspection, and two-year warranty
inspection.
We recommend executing the consulting contract with AE2S in the amount of $38,400.00.
cc: Gary Plotz — City Administrator
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AGREEMENT
BETWEEN OWNER AND ENGINEER
FOR
PROFESSIONAL SERVICES
THIS IS AN AGREEMENT effective as of February 15, 2006 ( "Effective Date ") between City of Hutchinson, 111
Hassan Street SE, Hutchinson, MN 55350 ( "OWNER ") and Advanced Engineering and Environmental Services, Inc., 6901
East Fish Lake Road, Suite 184, Maple Grove, MN 55369 ( "ENGINEER "). OWNER intends to perform Refurbishment of
the Century Avenue Elevated Storage Tank ( "Project "), which generally consists of the following components:
See Exhibit L — Project Approach
OWNER and ENGINEER agree as follows:
ARTICLE 1 - SERVICES OF ENGINEER ARTICLE 3 - SCHEDULE FOR RENDERING
SERVICES
0 1.01 Scope
\J
A. ENGINEER shall provide, or cause to be
provided, the services set forth herein and in Exhibit A.
B. ENGINEER shall furnish Resident Project
Representative(s) with duties, responsibilities, and
limitations of authority a set forth in Exhibit D.
ARTICLE 2 - OWNER'S RESPONSIBILITIES
2.01 General
A. OWNER shall have the responsibilities set forth
herein and in Exhibit B.
B. OWNER shall pay ENGINEER as set forth in
Exhibit C.
C. OWNER shall be responsible for, and
ENGINEER may rely upon, the accuracy and completeness
of all requirements, programs, instructions, reports, d_ ata,
and other information furnished by OWNER to
ENGINEER pursuant to this Agreement. ENGINEER may
use such requirements, programs, instructions, reports,
data, and information in performing or furnishing services
under this Agreement.
3.01 Commencement
A. ENGINEER shall begin rendering services as of
the Effective Date of the Agreement.
3.02 Time for Completion
A. ENGINEER shall complete its obligations
within a reasonable time. Specific periods of time for
rendering services are set forth or specific dates by which
services are to be completed are provided in Exhibit A, and
are hereby agreed to be reasonable.
B. if, through no fault of ENGINEER, such periods
of time or dates are changed, or the orderly and continuous
progress of ENGINEER's services is impaired, or
ENGINEER's services are delayed or suspended, then the
time for completion of ENGINEER's services, and the
rates and amounts of ENGINEER's compensation, shall be
adjusted equitably.
C. If OWNER authorizes changes in the scope,
extent, or character of the Project, then the time for
completion of ENGINEER's services, and the rates and
amounts of ENGINEER's compensation, shall be adjusted
equitably.
Agreement
Between OWNER and ENGINEER for Professional Services
Page t of 10 156\
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D. OWNER shall make decisions and carry out its
other responsibilities in a timely mariner so as not to delay
the ENGINEER's performance of its services.
E. If ENGINEER fails, through its own fault, to
complete the performance required in this Agreement
within the time set forth, as duly adjusted, then OWNER
shall be entitled to the recovery of direct damages resulting
from such failure.
ARTICLE 4 - INVOICES AND PAYMENTS
4.01 Invoices
A. Preparation and Submittal of Invoices.
ENGINEER shall prepare invoices in accordance with its
standard invoicing practices and the terms of Exhibit C.
ENGINEER shall submit its invoices to OWNER on a
monthly basis. Invoices are due and payable within 30
days of receipt.
4.02 Payments
A. Application to Interest and Principal. Payment
will be credited first to any interest owed to ENGINEER
and then to principal.
B. Failure to Pay. If OWNER fails to make any
payment due ENGINEER for services and expenses within
30 days after receipt of ENGINEER's invoice, then:
1. amounts due ENGINEER will be increased
at the rate of 1.01/o per month (or the maximum rate of
interest permitted by law, if less) from said thirtieth
day; and
2. ENGINEER may, after giving seven days
written notice to OWNER, suspend services under
this Agreement until OWNER has paid in full all
amounts due for services, expenses, and other related
charges. OWNER waives any and all claims against
ENGINEER for any such suspension.
C. Disputed Invoices. If OWNER contests an
invoice, OWNER may withhold only that portion so
contested, and must pay the undisputed portion.
D. Legislative Actions. If after the Effective Date
of the Agreement any governmental entity takes a
legislative action that imposes taxes, fees, or charges on
ENGINEER's services or compensation under this
Agreement, then the ENGINEER may invoice such new
taxes, fees, or charges as a Reimbursable Expense to
which a factor of 1.0 shall be applied. OWNER shall.pay
such invoiced new taxes, fees, and charges; such payment
shall be in addition to the compensation to which
ENGINEER is entitled under the terms of Exhibit C.
ARTICLE 5 - OPINIONS OF COST
5.01 Opinions of Probable Construction Cost
A. ENGINEER's opinions of probable
Construction Cost are to be made on the basis of
ENGINEER's experience and qualifications and represent
ENGINEER's best judgment as an experienced and
qualified professional generally familiar with the
construction industry. However, since ENGINEER has no
control over the cost of labor, materials, equipment, or
services furnished by others, or over contractors' methods
of determining prices, or over competitive bidding or
market conditions, ENGINEER cannot and does not
guarantee that proposals, bids, or actual Construction Cost
will not vary from opinions of probable Construction Cost
prepared by ENGINEER If OWNER wishes greater
assurance as to probable Construction Cost, OWNER shall
employ an independent cost estimator as provided in
Exhibit B.
5.02 Designing to Construction Cost Limit
Not Used.
5.03 Opinions of Total Project Costs
A. The services, if any, of ENGINEER with respect
to Total Project Costs shall be limited to assisting the
OWNER in collating the various cost categories which
comprise Total Project Costs. ENGINEER assumes no
responsibility for the accuracy of any opinions of Total
Project Costs.
ARTICLE 6 - GENERAL CONSIDERATIONS
6.01 Standards of Performance
A. The standard of care for all professional
ENGINEERing and related services performed or
furnished by ENGINEER under this Agreement will be the
care and skill ordinarily used by members of the subject
profession practicing under similar circumstances at the
same time and in the same locality. ENGINEER makes no
warranties, express or implied, under this Agreement or
otherwise, in connection with ENGINEER's services.
B. OWNER shall not be responsible for
discovering deficiencies in the technical accuracy of
ENGINEER's services. ENGINEER shall correct any such
deficiencies in technical accuracy without additional
compensation except to the extent such corrective action is
directly attributable to deficiencies in OWNER - furnished
information.
Agreement
Between OWNER and ENGINEER for Professional Services
Page 2 of 10
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C. ENGINEER may employ such Consultants as
ENGINEER deems necessary to assist in the performance
or furnishing of the services, subject to reasonable, timely,
and substantive objections by OWNER.
D. Subject to the standard of care set forth in
paragraph 6.0l.A, ENGINEER and its Consultants may use
or rely upon design elements and information ordinarily or
customarily furnished by others, including, but not limited
to, specialty contractors, manufacturers, suppliers, and the
publishers of technical standards.
E. ENGINEER and OWNER shall comply with
applicable Laws and Regulations and OWNER - mandated
standards that OWNER has provided to ENGINEER in
writing. This Agreement is based on these requirements as
of its Effective Date. Changes to these requirements after
the Effective Date of this Agreement may be the basis for
modifications to OWNER's responsibilities or to
ENGINEER's scope of services, times of performance, and
compensation.
G. ENGINEER shall not be required to sign any
documents, no matter by whom requested, that would result
in the ENGINEER having to certify, guarantee, or warrant
the existence of conditions whose existence the
ENGINEER cannot ascertain. OWNER agrees not to
make resolution of any dispute with the ENGINEER or
payment of any amount due to the ENGINEER in any way
contingent upon the ENGINEER signing any such
documents.
H. The General Conditions for any construction
contract documents prepared hereunder are to be the
"Standard General Conditions of the Construction
Contracf' as prepared by the ENGINEERs Joint Contract
Documents Committee (No. C-700,2002 Edition).
I. ENGINEER shall not at any time supervise,
direct, or have control over Contractor's work, nor shall
ENGINEER have authority over or responsibility for the
means, methods, techniques, sequences, or procedures of
construction selected or used by Contractor, for security or
safety at the Site, for safety precautions and programs
incident to the Contractor's work in progress, nor for any
failure of Contractor to comply with Laws and Regulations
applicable to Contractor's furnishing and performing the
Work.
J. ENGINEER neither guarantees the performance
of any contractor nor assumes responsibility for any
contractor's failure to furnish and perform the Work in
accordance with the Contract Documents.
K. ENGINEER shall not be responsible for the acts
or omissions of any contractor, subcontractor, or supplier,
or of any of their agents or employees or of any other
persons (except ENGINEER's own employees and its
Consultants) at the Site or otherwise furnishing or
performing any Work; or for any decision made on
interpretations or clarifications of the Contract Documents
given by OWNER without consultation and advice of
ENGINEER.
6.02 Design without Construction Phase Services
Not used.
6.03 Use of Documents
A. All Documents are instruments of service in
respect to this Project, and ENGINEER shall retain an
ownership and property interest therein (including the
copyright and the right of reuse at the discretion of the
ENGINEER) whether or not the Project is completed.
OWNER shall not rely in any way on any Document unless
it is in printed form, signed or sealed by the ENGINEER or
one of its Consultants.
B. A party may rely that data or information set
forth on paper (also known as hard copies) that the party
receives from the other party by mail, hand delivery, or
facsimile, are the items that the other party intended to
send. Files in electronic media format of text, data,
graphics, or other types that are fitmished by one party to
the other are furnished only for convenience, not reliance
by the receiving party. Any conclusion or information
obtained or derived from such electronic files will be at the
user's sole risk. If there is a discrepancy between the
electronic files and the hard copies, the hard copies govern.
C. Because data stored in electronic media format
can deteriorate or be modified inadvertently or otherwise
without authorization of the data's creator, the party
receiving electronic files agrees that it will perform
acceptance tests or procedures within 60 days, after which
the receiving party shall be deemed to have accepted the
data thus transferred. Any transmittal errors detected
within the 60 -day acceptance period will be corrected by
the party delivering the electronic files.
D. When transferring documents in electronic
media format, the transferring party makes no
representations as to long term compatibility, usability, or
readability of such documents resulting from the use of
software application packages, operating systems, or
computer hardware differing from those used by the
documents' creator.
E. OWNER may make and retain copies of
Documents for information and reference in connection
with use on the Project by OWNER ENGINEER grants
OWNER a license to use the Documents on the Project,
extensions of the Project, and other projects of OWNER,
subject to the following limitations: (1) OWNER
acknowledges that such Documents are not intended or
represented to be suitable for use on the Project unless
Agreement
Between OWNER and ENGINEER for Professional Services
Page 3 of 10
Jl l)
completed by ENGINEER, or for use or reuse by OWNER
or others on extensions of the Project or on any other
project without written verification or adaptation by
ENGINEER; (2) any such use or reuse, or any
modification of the Documents, without written
verification, completion, or adaptation by ENGINEER, as
appropriate for the specific purpose intended, will be at
OWNER's sole risk and without liability or legal exposure
to ENGINEER or to ENGINEER's Consultants;
(3) OWNER shall indemnify and hold harmless
ENGINEER and ENGINEER's Consultants from all
claims, damages, losses, and expenses, including attorneys'
fees, arising out of or resulting from any use, reuse, or
modification without written verification, completion, or
adaptation by ENGINEER; (4) such limited license to
OWNER shall not create any rights in third parties.
F. If ENGINEER at OWNER's request verifies or
adapts the Documents for extensions of the Project or for
any other project, then OWNER shall compensate
ENGINEER at rates or in an amount to be agreed upon by
OWNER and ENGINEER.
6.04 Insurance
A. ENGINEER shall procure and maintain
insurance as set forth in Exhibit G, "Insurance."
ENGINEER shall cause OWNER to be listed as an
additional insured on any applicable general liability
insurance policy carried by ENGINEER
B. OWNER shall procure and maintain insurance
as set forth in Exhibit G, "Insurance." OWNER shall cause
ENGINEER and ENGINEER's Consultants to be listed as
additional insureds on any general liability or property
insurance policies carried by OWNER which are
applicable to the Project
C. OWNER shall require Contractor to purchase
and maintain general liability and other insurance in
accordance with the requirements of paragraph 5.04 of the
"Standard General Conditions of the Construction
Contract," (No. C -700, 2002 Edition) as prepared by the
ENGINEERS Joint Contract Documents Committee and to
cause ENGINEER and ENGINEER's Consultants to be
listed as additional insureds with respect to such liability
and other insurance purchased and maintained by
Contractor for the Project.
D. OWNER and ENGINEER shall each deliver to
the other certificates of insurance evidencing the coverages
indicated in Exhibit G. Such certificates shall be furnished
prior to commencement of ENGINEER's services and at
renewals thereafter during the life of the Agreement.
E. All policies of property insurance relating to the
. Project shall contain provisions to the effect that
ENGINEER's and ENGINEER's Consultants' interests are
covered and that in the event of payment of any loss or
damage the insurers will have no rights of recovery against
ENGINEER or its Consultants, or any insureds or
additional insureds thereunder.
F. At any time, OWNER may request that
ENGINEER or its Consultants, at OWNER's sole expense,
provide additional insurance coverage, increased limits, or
revised deductibles that are more protective than those
specified in Exhibit G. If so requested by OWNER, and if
commercially available, ENGINEER shall obtain and shall
require its Consultants to obtain such additional insurance
coverage, different limits, or revised deductibles for such
periods of time as requested by OWNER, and Exhibit G
will be supplemented to incorporate these requirements.
6.05 Suspension and Termination
A. Suspension.
By OWNER OWNER may suspend the Project
upon seven days written notice to ENGINEER.
By ENGINEER: If ENGINEER's services are
substantially delayed through no fault of ENGINEER,
ENGINEER may, after giving seven days written notice to
OWNER, suspend services under this Agreement.
B. Termination. The obligation to provide further
services under this Agreement may be terminated:
For cause,
a. By either party upon 30 days written
notice in the event of substantial failure by the
other party to perform in accordance with the
terms hereof through no fault of the terminating
party.
b. By ENGINEER
1) upon seven days written notice
if OWNER demands that ENGINEER
firmish or perform services contrary to
ENGINEER's responsibilities as a licensed
professional; or
2) upon seven days written notice
if the ENGINEER's services for the
Project are delayed or suspended for more
than 90 days for reasons beyond
ENGINEER's control.
3) ENGINEER shall have no
liability to OWNER on account of such
termination.
Agreement
Between OWNER and ENGINEER for Professional Services' \
Page 4 of 10 J \\
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C. Notwithstanding the foregoing, this
Agreement will not terminate under
paragraph 6.05.B.1.a if the party receiving such
notice begins, within seven days of receipt of
such notice, to correct its substantial failure to
perform and proceeds diligently to cure such
failure within no more than 30 days of receipt
thereof, provided, however, that if and to the
extent such substantial failure cannot be
reasonably cured within such 30 day period, and
if such party has diligently attempted to cure the
same and thereafter continues diligently to cure
the same, then the cure period provided for
herein shall extend up to, but in no case more
than, 60 days after the date of receipt of the
notice.
2. For convenience,
a. By OWNER effective upon
ENGINEER's receipt of notice from OWNER.
C. Effective Date of Termination. The terminating
party under paragraph 6.05.B may set the effective date of
termination at a time up to 30 days later than otherwise
provided to allow ENGINEER to demobilize personnel and
equipment from the Site, to complete tasks whose value
would otherwise be lost, to prepare notes as to the status of
completed and uncompleted tasks, and to assemble Project
materials in orderly files.
• D. Payments Upon Termination.
1. In the event of any termination under
paragraph 6.05, ENGINEER will be entitled to
invoice OWNER and to receive full payment for all
services performed or furnished and all Reimbursable
Expenses incurred through the effective date of
termination. Upon making such payment, OWNER
shall have the limited right to the use of Documents,
at. OWNER's sole risk, subject to the provisions of
paragraph 6.03.E.
2. In the event of termination by OWNER for
convenience or by ENGINEER for cause,
ENGINEER shall be entitled, in addition to invoicing
for those items identified in paragraph 6.05.D.1, to
invoice OWNER and to payment of a reasonable
amount for services and expenses directly attributable
to termination, both before and after the effective date
of termination, such as reassignment of personnel,
costs of terminating contracts with ENGINEER's
Consultants, and other related close -out costs, using
methods and rates for Additional Services as set forth
in Exhibit C.
• 6.06 Controlling Law
A. This Agreement is to be governed by the law of
the State of Minnesota.
6.07 Successors, Assigns, and Beneficiaries
A. OWNER and ENGINEER each is hereby bound
and the partners, successors, executors, administrators and
legal representatives of OWNER and ENGINEER (and to
the extent permitted by paragraph 6.07.B the assigns of
OWNER and ENGINEER) are hereby bound to the other
party to this Agreement and to the partners, successors,
executors, administrators and legal representatives (and
said assigns) of such other party, in respect of all
covenants, agreements, and obligations of this Agreement.
B. Neither OWNER nor ENGINEER may assign,
sublet, or transfer any rights under or interest (including,
but without limitation, moneys that are due or may become
due) in this Agreement without the written consent of the
other, except to the extent that any assignment, subletting,
or transfer is mandated or restricted by law. Unless
specifically stated to the contrary in any written consent to
an assignment, no assignment will release or discharge the
assignor from any duty or responsibility under this
Agreement.
C. Unless expressly provided otherwise in this
Agreement:
1. Nothing in this Agreement shall be
construed to create, impose, or give rise to any duty
owed by OWNER or ENGINEER to any Contractor,
Contractor's subcontractor, supplier, other individual
or entity, or to any surety for or employee of any of
them
2. All duties and responsibilities undertaken
pursuant to this Agreement will be for the sole and
exclusive benefit of OWNER and ENGINEER and
not for the benefit of any other party.
3. OWNER agrees that the substance of the
provisions of this paragraph 6.07.0 shall appear in the
Contract Documents.
6.08 Dispute Resolution
Not Used.
6.09 Environmental Condition of Site
A. OWNER has disclosed to ENGINEER in
writing the existence of all known and suspected Asbestos,
PCBs, Petroleum, Hazardous Waste, Radioactive Material,
hazardous substances, and other Constituents of Concern
located at or near the Site, including type, quantity, and
location.
Agreement
Between OWNER and ENGINEER for Professional Services C��
Page 5 of 10
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B. OWNER represents to ENGINEER that to the
best of its knowledge no Constituents of Concern, other
than those disclosed in writing to ENGINEER, exist at the
Site.
C. If ENGINEER encounters an undisclosed
Constituent of Concern, then ENGINEER shall notify
(1) OWNER and (2) appropriate governmental officials if
ENGINEER reasonably concludes that doing so is required
by applicable Laws or Regulations.
D. It is acknowledged by both parties that
ENGINEER's scope of services does not include any
services related to Constituents of Concern. If ENGINEER
or any other party encounters an undisclosed Constituent of
Concern, or if investigative or remedial action, or other
professional services, are necessary with respect to
disclosed or undisclosed Constituents of Concern, then
ENGINEER may, at its option and without liability for
consequential or any other damages, suspend performance
of services on the portion of the Project affected thereby
until OWNER: (1) retains appropriate specialist
consultant(s) or contractor(s) to identify and, as
appropriate, abate, remediate, or remove the Constituents
of Concern; and (2) warrants that the Site is in full
compliance with applicable Laws and Regulations.
E. If the presence at the Site of undisclosed
Constituents of Concern adversely affects the performance
of ENGINEER's services under this Agreement, then the
ENGINEER shall have the option of (1) accepting an
equitable adjustment in its compensation or in the time of
completion, or both; or (2) terminating this Agreement for
cause on 30 days notice.
F. OWNER acknowledges that ENGINEER is
performing professional services for OWNER and that
ENGINEER is not and shall not be required to become an
"arranger," "operator," "generator," or "transporter" of
hazardous substances, as defined in the Comprehensive
Environmental Response, Compensation, and Liability Act
(CERCLA), as amended, which are or may be encountered
at or near the Site in connection with ENGINEER's
activities under this Agreement.
6.10 Indemnification and Mutual Waiver
A. Indemnification by ENGINEER. To the fullest
extent permitted by law, ENGINEER shall indemnify and
hold harmless OWNER, and OWNER's officers, directors,
partners, agents, consultants, and employees from and
against any and all claims, costs, losses, and damages
(including but not limited to all fees and charges of
ENGINEERs, architects, attorneys, and other
professionals, and all court, arbitration, or other dispute
resolution costs) arising out of or relating to the Project,
provided that any such claim, cost, loss, or damage is
attributable to bodily injury, sickness, disease, or death, or
to injury to or destruction of tangible property (other than
the Work itself), including the loss of use resulting
therefrom, but only to the extent caused by any negligent
act or omission of ENGINEER or ENGINEER's officers,
directors, partners, employees, or Consultants. The
indemnification provision of the preceding sentence is
subject to and limited by the provisions agreed to by
OWNER and ENGINEER in Exhibit I, "Allocation of
Risks," if any.
B. Indemnification by OWNER. To the fullest
extent permitted by law, OWNER shall indemnify and hold
harmless ENGINEER, ENGINEER's officers, directors,
partners, agents, employees, and Consultants from and
against any and all claims, costs, losses, and damages
(including but not limited to all fees and charges of
ENGINEERS, architects, attorneys, and other
professionals, and all court, arbitration, or other dispute
resolution costs) arising out of or relating to the Project,
provided that any such claim, cost, loss, or damage is
attributable to bodily injury, sickness, disease, or death or
to injury to or destruction of tangible property (other than
the Work itself), including the loss of use resulting
therefrom, but only to the extent caused by any negligent
act or omission of OWNER or OWNER's officers,
directors, partners, agents, consultants, or employees, or
others retained by or under contract to the OWNER with
respect to this Agreement or to the Project. .
C. Environmental Indemnification. In addition to
the indemnity provided under paragraph 6.10.B of this
Agreement, and to the fullest extent permitted by law,
OWNER shall indemnify and hold harmless ENGINEER
and its officers, directors, partners, agents, employees, and
Consultants from and against any and all claims, costs,
losses, and damages (including but not limited to all fees
and charges of ENGINEERs, architects, attorneys and
other professionals, and all court, arbitration, or other
dispute resolution costs) caused by, arising out of, relating
to, or resulting from a Constituent of Concern at, on, or
under the Site, provided that (i) any such claim, cost, loss,
or damage is attributable to bodily injury, sickness, disease,
or death, or to injury to or destruction of tangible property
(other than the Work itself), including the loss of use
resulting therefrom, and (ii) nothing in this paragraph shall
obligate OWNER to indemnify any individual or entity
from and against the consequences of that individual's or
entity's own negligence or willful misconduct.
D. Percentage Share of Negligence. To the fullest
extent permitted by law, a party's total liability to the
other party and anyone claiming by, through, or under the
other party for any cost, loss, or damages caused in part by
the negligence of the party and in part by the negligence of
the other party or any other negligent entity or individual,
shall not exceed the percentage share that the party's
negligence bears to the total negligence of OWNER,
ENGINEER, and all other negligent entities and
individuals.
Agreement
Between OWNER and ENGINEER for Professional Services /�\
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E. Mutual Waiver. To the fullest extent permitted
by law, OWNER and ENGINEER waive against each
other, and the other's employees, officers, directors, agents,
insurers, partners, and consultants, any and all claims for or
entitlement to special, incidental, indirect, or consequential
damages arising out of, resulting from, or in any way
related to the Project.
6.11 Allocation of Risks
A. Engineer's Liability Limited to Amount of
Insurance Proceeds. Engineer shall procure and maintain
insurance as required by and set forth in Exhibit G to this
Agreement. Notwithstanding any other provision of this
Agreement, and to the fullest extent permitted by law, the
total liability, in the aggregate, of Engineer and Engineer's
officers, directors, partners, employees, agents, and
Engineer's Consultants, and any of them, to Owner and
anyone claiming by, through, or under Owner for any and
all claims, losses, costs, or damages whatsoever arising out
of, resulting from or in any way related to the Project or the
Agreement from any cause or causes, including but not
limited to the negligence, professional errors or omissions,
strict liability or breach of contract, or warranty express or
implied, of Engineer or Engineer's officers, directors,
partners, employees, agents, or Engineer's Consultants, or
any of them (hereafter "Owner's Claims "), shall not exceed
the total insurance proceeds paid on behalf of or to
Engineer by Engineer's insurers in settlement or
satisfaction of Owner's Claims under the terms and
conditions of Engineer's insurance policies applicable
thereto (excluding fees, costs and expenses of
investigation, claims adjustment, defense, and appeal). If
no such insurance coverage is provided with respect to
Owner's Claims, then the total liability, in the aggregate, of
Engineer and Engineer's officers, directors, partners,
employees, agents, and Engineer's Consultants, and any of
them to Owner and anyone claiming by, through, or under
Owner for any and all such uninsured Owner's claims shall
not exceed $2,000,000.
6.12 Miscellaneous Provisions
A. Notices. Any notice required under this
Agreement will be in writing, addressed to the appropriate
party at its address on the signature page and given
personally, by facsimile, by registered or certified mail
postage prepaid, or by a commercial courier service. All
notices shall be effective upon the date of receipt.
B. Survival. All express representations, waivers,
indemnifications, and limitations of liability included in
this Agreement will survive its completion or termination
for any reason.
C. Severability. Any provision or part of the
Agreement held to be void or unenforceable under any
Laws or Regulations shall be deemed stricken, and all
remaining provisions shall continue to be valid and binding
upon OWNER and ENGINEER, who agree that the
Agreement shall be reformed to replace such stricken
provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the
intention of the stricken provision.
D. Waiver. A party's non - enforcement of any
provision shall not constitute a waiver of that provision,
nor shall it affect the enforceability of that provision or of
the remainder of this Agreement.
E. Accrual of Claims. To the fullest extent
permitted by law, all causes of action arising under this
Agreement shall be deemed to have accrued, and all
statutory periods of limitation shall commence, no later
than the date of Substantial Completion.
ARTICLE 7 - DEFINITIONS
7.01 Defined Terms
A. Wherever used in this Agreement (including the
Exhibits hereto) terms (including the singular and plural
forms) printed with initial capital letters have the meanings
indicated in the text above or in the exhibits; in the
following provisions; or in the "Standard General
Conditions of the Construction Contract," prepared by the
ENGINEERS Joint Contract Documents Committee
(No. C -700, 2002 Edition):
1. Additional Services —The services to be
performed for or furnished to OWNER by
ENGINEER in accordance with Exhibit A, Part 2, of
this Agreement
2. Basic Services —The services to be
performed for or finished to OWNER by
ENGINEER in accordance with Exhibit A, Part 1, of
this Agreement.
3. Construction Cost —The cost to OWNER
of those portions of the entire Project designed or
specified by ENGINEER. Construction Cost does not
include costs of services of ENGINEER or other
design professionals and consultants, cost of land,
rights -of -way, or compensation for damages to
properties, or OWNER's costs for legal, accounting,
insurance counseling or auditing services, or interest
and financing charges incurred in connection with the
Project, or the cost of other services to be provided by
others to OWNER pursuant to Exhibit B of this
Agreement Construction Cost is one of the items
comprising Total Project Costs.
4. Constituent of Concern- -Any substance,
product, waste, or other material of any nature
whatsoever (including, but not limited to, Asbestos,
Petroleum, Radioactive Material, and PCBs) which is
Agreement -
Between OWNER and ENGINEER for Professional Services
Page 7 of 10 5 ok
or becomes listed, regulated, or addressed pursuant to
[a] the Comprehensive Environmental Response,
Compensation and Liability Act, 42 U.S.C. § §9601 et
seq. ( "CERCLA "); [b] the Hazardous Materials
• Transportation Act, 49 U.S.C. § §1801 et seq.; [c] the
Resource Conservation and Recovery Act, 42 U.S.C.
§ §6901 et seq. ( "RCRA"); [d] the Toxic Substances
Control Act, 15 U.S.C. § §2601 et seq.; [e] the Clean
Water Act, 33 U.S.C. § §1251 et seq.; [f] the Clean
Air Act, 42 U.S.C. § §7401 et seq.; and [g] any other
federal, state, or local statute, law, rule, regulation,
ordinance, resolution, code, order, or decree
regulating, relating to, or imposing liability or
standards of conduct concerning, any hazardous,
toxic, or dangerous waste, substance, or material.
5. Consultants— Individuals or entities having
a contract with ENGINEER to furnish services with
respect to this Project as ENGINEER's independent
professional associates, consultants, subcontractors,
or vendors..
6. Documents - -Data, reports, Drawings,
Specifications, Record Drawings, and other
deliverables, whether in printed or electronic media
format, provided or furnished in appropriate phases
by ENGINEER to OWNER pursuant to this
Agreement.
7. Drawings - -That part of the Contract
• Documents prepared or approved by ENGINEER,
which graphically shows the scope, extent, and
character of the Work to be performed by Contractor.
Shop Drawings are not Drawings as so defined.
8. Laws and Regulations; Laws or Regulat-
ions —Any and all applicable laws, rules, regulations,
ordinances, codes, and orders of any and all govern-
mental bodies, agencies, authorities, and courts
having jurisdiction.
11. Specifications —That part of the Contract
Documents consisting of written technical
descriptions of materials, equipment, systems,
standards, and workmanship as applied to the Work
and certain administrative details applicable thereto.
12. Total Project Costs —The sum of the
Construction Cost, allowances for contingencies, and
the total costs of services of ENGINEER or other
design professionals and consultants, together with
such other Project- related costs that OWNER
furnishes for inclusion, including but not limited to
cost of land, rights -of -way, compensation for damages
to properties, OWNER's costs for legal, accounting,
insurance counseling and auditing services, interest
and financing charges incurred in connection with the
Project, and the cost of other services to be provided
by others to OWNER pursuant to Exhibit B of this
Agreement.
ARTICLE 8 - EXHIBITS AND SPECIAL
PROVISIONS
8.01 Exhibits Included
A. Exhibit A, "ENGINEER's Services," consisting
of 8 pages.
B. Exhibit B, "OWNER's Responsibilities,"
consisting of 2 pages.
C. Exhibit C, "Payments to ENGINEER for
Services and Reimbursable Expenses," consisting of 1 page
and Appendix 1 to Exhibit C consisting of 1 page.
D. Exhibit D, "Duties, Responsibilities and
Limitations of Authority of Resident Project
Representative," consisting of 3 pages.
9. Reimbursable Expenses —The expenses
E.
Exhibit E, "Notice of Acceptability of Work,"
incurred directly by ENGINEER in connection with
consisting of 2 pages.
the performing or funvshing of Basic and Additional
Services for the Project.
F.
Exhibit F, "Construction Cost Limit," Not Used.
10. Resident Project Representative - -The
G.
Exhibit G, "Insurance," consisting of 2 pages.
authorized representative of ENGINEER, if any,
assigned to assist ENGINEER at the Site during the
H.
Exhibit H, "Dispute Resolution," Not Used.
Construction Phase. The Resident Project
Representative will be ENGINEER's agent or
I.
Exhibit 1, "Allocation of Risks," Not Used.
employee and under ENGINEER's supervision. As
used herein, the term Resident Project Representative
J.
Exhibit J, "Special Provisions," Not Used.
includes any assistants of Resident Project
Representative agreed to by OWNER. The duties and
K.
Exhibit K, "Amendment to Standard Form of
responsibilities of the Resident Project
Agreement," Not Used.
Representative, if any, are as set forth in Exhibit D.
L.
Exhibit L, "Proposal for Refurbishing of
Century
Avenue Elevated Storage Tank, City of
Agreement
Between OWNER and ENGINEER for Professional Services
Page 8 of 10
SL��
Hutchinson, Minnesota" Submitted by Advanced
Engineering and Environmental Services, Inc. in
association with KLA4 Engineering, Inc.
• 8.02 Total Agreement
•
F- -I
LJ
A. This Agreement (consisting of pages 1 to 10
inclusive, together with the exhibits identified above)
constitutes the entire agreement between OWNER and
ENGINEER and supersedes all prior written or oral
understandings. This Agreement may only be amended,
supplemented, modified, or canceled by a duly executed
written instrument based on the format of Exhibit K to this
Agreement.
8.03 Designated Representatives
A. With the execution of this Agreement, ENGINEER
and OWNER shall designate specific individuals to act as
Engineer's and Owner's representatives with respect to the
services to be performed or fiurrished by Engineer and
responsibilities of Owner under this Agreement. Such
individuals shall have authority to transmit instructions,
receive information, and render decisions relative to the
Project on behalf of each respective party.
Agreement
Between OWNER and ENGINEER for Professional Services
Page 9 of 10 5 Ok
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is
indicated on page 1.
• OWNER:
By: Gary Plotz
Title: City Administrator
Date Signed: February 15, 2006
Address for giving notices:
111 Hassan Street SE
Hutchinson, MN 55350
Designated Representative (see paragraph 8.03.A):
Richard Nagy
. Title: Water System Supervisor
Phone Number: 320 - 234 -5629
Facsimile Number: 320- 234 -9420
•
E -Mail Address: dnagy @ci.hutchmson.nm.us
ENGINEER:
By: Charles S. Vein, P.E.
Title: President
Date Signed: February 9, 2006
ENGINEER License or Certificate No. 20544
State of: Minnesota
Address for giving notices:
6901 East Fish Lake Road
Suite 184
Maple Grove, MN 55369
Designated Representative (see paragraph 8.03.A)
John K. Berrigan Jr., P.E.
Title: Project Manager
Phone Number. 763 -463 -5036
Facsimile Number: 763 -463 -5037
E -Mail Address: John.berrigan@AE2S.com
Agreement
Between OWNER and ENGINEER for Professional Services `
Page 10 of 10 5 J\\
•
3
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
John Olson, Public Works Superintendent
RE: Consideration of Consulting Contract with Braun Intertec for Pavement
Management Deflection Testing and Analysis
DATE: February 14, 2006
Non-destructive testing (NDT) has been determined to be a necessary tool to administer an effective Pavement
• Management System. This testing was last completed in 1996. This current testing would redefine and update
the data in the system to provide for accurate planning and forecasting of pavement maintenance work and
Capital Improvement Plan development.
Attached is the consulting contract provided by Braun Intertec. This contract includes the services necessary to
complete the testing and associated report The cost of these services has been accounted for within the 2006
budget.
We recommend executing the consulting contract with Braun Intered in the amount of $12,379.54.
cc: Gary Plotz — City Administrator
sL )
BRAUN Bfflm MN.n« c«po.a�ion Phase: 952 995.2000
1100 1 Hampshire Avenue 5 Fax 952.995 2020
INTERTEC Mnneopolis,PON 55438 Web: braunnrerteacom
January 9, 2006
Kent Exner, PE
City Engineer
Hutchinson City Center
11 I Hassan Street SE
Hutchinson, MN 55350 -2522
Re: Deflection Testing and Analysis
City Street Network
Hutchinson, Minnesota
Dear Mr. Exner.
Proposal BL -06 -00092
We are submitting this proposal in response to your request to perform Non - Destructive Testing (NDT)
on the city street network of Hutchinson, Minnesota.
It is our understanding that the roads requested for evaluation, including asphalt, concrete, and aggregate
surfaced- sections, were previously tested in September 1996, and that the City of Hutchinson (the City)
desires 10 -year re- testing as called for by the city pavement management system (PMS). Braun Intertec
proposes to perform a similar program of testing and analysis as previous to determine pavement load
capacity, effective subgrade strength, pavement structural strength (including Granular Equivalency
(GE)), and required overlay, as applicable, for the requested routes.
Scope of Services
To determine the desired information for the pavements of the network, Braun Intertec proposes testing
with a Dynatest® model 8002E Falling Weight Deflectometer (FWD) at the rate of one test per partial -
500 feet of street length in a single direction of travel. Based on the PMS information we have been
provided, one thousand forty-eight (1048) tests at this rate will be required for coverage of the entire city
street system.
Network level testing provides the City with a sampling of the structural information about the overall
network. Deflection testing can screen the pavements to evaluate if there are any general problems such
as poor subgrade strength or an under - designed roadway, which may not be apparent from the roadway
surface condition. Network level testing, however, does not provide sufficient data to make
project - specific recommendations for overlay thickness.
After analyzing the collected data, Braun Intertec will prepare a technical report outlining our findings
and recommendations and provide two copies to the City. The report will contain the following
information:
• description of the work performed
• table summarizing information reported by the City
• graphs and tables summarizing results of the testing
• discussion of 10 -year results, where applicable
analysis and recommendations as requested by the City
Providing engineering and environmental solutions since 195,,:,,(,.
City of Hutchinson
Proposal BLr06 -00092
January 9, 2006
Page 2
• copies of the field data with analysis results
profile plots of the analysis results (sufficiently long sections)
We will require the following information for our analysis. Much of the required data has already been
obtained from the PMS records of previous tests.
Subgrade soil type for each roadway
As built pavement information (layer thicknesses and material type)
Detailed traffic volumes, including any information (percentage) on truck traffic
Another option is to test only the streets that were tested in 1996 at the same rate, which would require
seven hundred seventy-eight (778) tests according to the 1996 data. Price breakdowns for both options
are included below.
Our current schedule will allow us to complete the deflection testing following the removal of spring load
restrictions in late spring 2006. The final report will be furnished within 45 days of the completion of the
deflection testing and receipt of the required information.
Basis for Proposal
This proposal is based on your request for network pavement testing under data analysis Option 4. This
analysis option provides information on maximum spring load capacity, effective subgrade soil strength,
pavement structural strength, and required overlay as appropriate by pavement surface type. The cost per
equivalent mile (10 tests per mile) for testing, data analysis and report is one hundred ninety-seven if the
equivalent miles exceed 100 miles or two hundred twenty-one dollars if the equivalent miles are between
50 miles and 100 miles ($197 or $221).
Equivalent miles are determined assuming a standard 10 tests per mile, which is the basis for our unit
rates. These unit rates decrease as total equivalent miles to be tested increase, which is responsible for the
difference in unit rate between the two options. The proposed equivalent mileages are greater than the
provided 69.9 actual centerline miles of roadway due to the proposed minimum of one test per partial 500
feet.
Table 1— Estimated Costs — All Test Option
Effort
Estimated Quantity (Unit)
Unit
Rate ($)
Cost ($)
Mobilization (Round Trip)
120 (miles)
—
--
(Option 4) Testing, Analysis, and Report
104.8 (equivalent miles)
197
20,645.60
Subtotal
20,645.60
Rate Discount
10%
2,064.56
Subtotal
18,581.04
Discount (Spring Deflection Testing)
20%
3,71621
Total Proposed Cost
14,864.83
City of Hutchinson
Proposal BL-06-00092
January 9, 2006
Page 3
Table 2 — Estimated Costs —19% Test Option
Effort
Estimated Quantity (Unit)
Unit
Rate.($)
Cost (a)
Mobilization (Round Trip)
120 (miles)
--
—
(Option 4) Testing, Analysis, and Report
77.8 (equivalent miles)
221
17,193.80
Subtotal
17,193.80
Rate Discount
100/0
1,719.38
Subtotal
15,474.42
Discount (Spring Deflection Testing)
20%
3,094.88
Total Proposed Cost
12,379.54
We appreciate the opportunity to present this proposal. The attached General Conditions are a part of this
proposal. If acceptable after your review, please sign the Signature Page of the copy and return mail or
fax the entire document, including the General Conditions, to us as authorization to proceed.
We trust this meets your requirements. If you have any questions or concerns, or if we can be of further
assistance, please call Neil Lund at 952.995.2284 or Chunhua Han at 952.995.2306. Thank you for this
opportunity to be of service.
• Sincerely,
0
BRAUN INTERTEC CORPORATION
e
Neil G. Lund, EIT
Pavement Engineer
Chunhua Han, Ph.D., P.E.
Principal Pavement Engineer
Attachments:
Signature Page
General Conditions (3/1/03)
CiHutchinsm
City of Hutchinson
Proposal BL -06 -00092
January 9, 2006
Page 4
Signature Page
Re: Deflection Testing and Analysis
City Street Network
Hutchinson, Minnesota
Braun Intertec appreciates the opportunity to present this proposal to you. It is being presented in
duplicate so if it is acceptable, the original can be retained for your records and the copy can be signed
and returned to us by fax or U.S. Mail in its entirety, including the General Conditions, as written
authorization to proceed. We will begin the project upon receipt of your authorization.
The estimated cost of $14,864.83 (All Test Option) or $12,379.54 (1996 Test Option) presented in this
proposal is based on the scope of services described and the assumption that the proposal will be
authorized within 30 days and that the project will be completed within the proposed schedule.. If the
project is not authorized within 30 days, we may need to modify the proposal. If the project cannot be
completed within the proposed schedule due to circumstances beyond our control, revising the proposal
may be required for completion of the remaining tasks.
Payment for services is due upon receipt of invoice, with interest added to unpaid balances after 30 days,
in accordance with the attached General Conditions, which are a part of this proposed contract.
•
Authorization to Proceed:
Please proceed according to the described scope of services and General Conditions:
Authorizer's Firm
Authorizer's Signature
Authorizer's Name (please print or type)
Authorizer's Title
Date
•
•
•
•
.,
General Conditions
Our agreement with you consists of these
General Conditions and the accompanying
written proposal or authorization.
Section 1: Our Responsibilities
1.1 We will provide the professional
services specifically described in our written
agreement with you. You agree that we are not
responsible for professional services that are
not fairly included in our specific undertaking.
Unless otherwise agreed in writing, all of our
record findings, opinions, and
recommendations will be provided to you in
writing. You agree not to rely on oral findings,
opinions, or recommendations without our
written approval.
1.2 In performing our services, we will
use that degree of cart and skill ordinarily
exercised under similar circumstances by
reputable members of our profession
practicing in the same locality. If you direct us
to deviate from our recommended procedures,
you agree to hold us harmless from all claims,
damages, and expenses arising out of your
direction.,
13 We will reference our field
observations and sampling to available
reference points, but we will not survey, set,
or check the accuracy of those points unless
we accept that duty in writing. It is understood
that locations of field observations or
sampling described in our report or shown on
our sketches are based on information
provided by others or estimates made by our
personnel. You agree that such dimensions,
depths, or elevations are approximations
unless specifically stated otherwise in the
report. You accept the inherent risk that
samples or observations may not be
representative of things not sampled or seen
and, further, that site conditions may change
over time.
1.4 Our duties do not include
supervising your contractors or commenting
on, overseeing, or providing the means and
methods of their work, unless we accept such
duties in writing. We will not be responsible
for the failure of your contractors to perform
in accordance with their undertakings, and the
providing of our services will not relieve
others of their responsibilities to you or to
others.
1.5 We will provide a health and safety
program for our employees, but we will not be
responsible for contractor, job, or site health
or safety unless we accept that duty in writing.
1.6 Our estimates of construction or
remediation costs will be based on informa-
tion available to us and on our experience and
knowledge. Such estimates are an exercise of
our professional judgment and are not
guaranteed or warranted Actual costs may
vary. You should allow a contingency in
addition to estimated costs.
Section 2: Your Responsibilities
2.1 You will provide access to the site.
In the course of our work some site damage is
normal even when due care is exercised. We
will use reasonable care to minimize damage
to the site. We have not included the cost of
restoration of normal damage in the estimated
charges. We will correct normal damage at
your direction and expense.
2.2 You agree to provide us, in a timely
manner, with information that you have
regarding buried objects at the site. Until we
have completed our work, you agree to
provide us with all of your plans, changes in
plans, and new information as to site
conditions. We will not be responsible for
locating buried objects at the site unless we
accept that duty in writing. You agree to hold
us harmless from all claims, damages, losses,
and related expenses involving buried objects
of which you had knowledge but did not
timely call to our attention or correctly show
on the plans you or others on your behalf
furnished to us.
23 You will be responsible for the
cooperation of your employees and your
contractors in observing all radiation safety
standards after we notify you that radiographic
or gamma ray equipment or another nuclear
testing or measuring device will be used
2.4 You will notify us of any knowledge
or suspicion of the presence of hazardous or
dangerous materials in a sample provided to
us. You agree to provide us with information
in your possession or control relating to
contamination at the work site. If we observe
or suspect the presence of contaminants not
anticipated in our agreement, we may
terminate our work without liability to you or
to others, and we will be paid for the services
we have provided.
2.5 Neither this agreement nor the
providing of services will operate to make us
an owner, operator, generator, transporter,
treater, Storer, or a disposal facility within the
meaning of the Resource Conservation
BRAIN
I NTERTEC
Recovery Ad, as Amended, or within the
meaning of any other law governing the
handling, treatment, storage, or disposal of
hazardous materials. You agree to hold us
harmless and indemnify us from any such
claim or loss.
2.6 Drilling, well installation, and
remediation services may involve risk of
cross - contamination of previously
uncontaminated air, soil, and water. If you are
requesting that we provide services that
include this risk, you agree to hold us
harmless and indemnify us from cross -
contamination claims and damages, unless the
loss is caused by our negligence.
2.7 You agree to make disclosures
required by law. In the event you do not own
the site, you acknowledge that it is your duty
to inform the owner of the discovery or
release of contaminants at the site. You agree
to hold us harmless and indemnify us from all
claims related to disclosures made by us that
are required by law and from all claims related
to the informing or failure to inform the site
owner of the discovery of contaminants.
Section 3: Reports and Records
3.1 We will furnish reports to you in
duplicate. We will retain analytical data for
seven years and financial data for three years.
3.2 All samples remaining after tests are
conducted and field and laboratory equipment
that cannot be adequately cleansed of
contaminants are and continue to be your
property. They will be discarded or returned to
you, at our discretion, unless within 15 days
of the report date you give us written direction
to store or transfer the materials at your
expense.
33 Our reports, notes, calculations, and
other documents and our computer software
and data are instruments of our service to you,
and they remain our property but are subject
to a license to you for your use in the related
project for the purposes disclosed to us. You
may not transfer our reports to others or use
them for a purpose for which they were not
prepared without our written approval, which
will not be unreasonably withheld. At your
request, we will provide endorsements of our
reports or letters of reliance, but only if the
recipients agree to be bound by the terms of
our agreement with you and only if we are
paid the administrative fee suited in our then
current Schedule of Charges.
' Providing erWZneerirtg and enumnmeruel soiudons since 1957
5J�
•
•
3.4 If you do not pay for our services as
agreed, we may retain all work not yet
delivered to you and you agree to return to us
all of our work that is in your possession or
under your control. You agree not to use or
rely upon our work for any purpose
whatsoever until it is paid for in full.
Section 4: Compensation
4.1 You will pay for services as agreed
upon or according to our then current
Schedule of Charges if there is no other
written agreement as to price. An estimated
cost is rat a firm figure. You agree to pay all
sales taxes and other taxes based on your
payment of our compensation. Our
performance is subject to credit approval and
payment of any specified retainer.
4.2 You will notify us of billing disputes
within 15 days. You will pay all undisputed
portions of invoices on receipt. You agree to
pay interest on unpaid balances beginning 30
days after invoice dates at the rate of 1.5% per
month, but not to exceed the maximum rate
allowed by law.
4.3 If you direct us to invoice another,
we will do so, but you agree to be responsible
for our compensation unless you provide us
with that person's written acceptance of all
terms of our agreement and we agree to extend
credit to that person and to release you.
4.4 You agree to compensate us for our
reasonable fees and expenses if we are
required to respond to legal process arising
out of a proceeding related to the project and
as to which we are not a party.
4.5 If we are delayed by factors beyond
our control, or if project conditions or the
scope or amount of work change, or if
changed labor union conditions result in
increased costs, decreased efficiency, or
delays, or if the standards or methods change,
we will give you timely notice and we will
receive an equitable adjustment of our
compensation. If you and we do not reach
agreement on such compensation within 30
days of our written application, we may
terminate without liability to you or others.
4.6 If you fail to pay its within 60 days
following invoice date, we may consider the
default a total breach of our agreement and, at
our option, terminate all of our duties without
liability to you or to others.
4.7 In consideration of our providing
insurance to cover claims made by you, you
hereby waive any right of offset as to fees due
US.
Section 5: Disputes, Damage, and
RlskAllocation
5.1 Disputes will be submitted to
Alternative Dispute Resolution (ADR) as a
condition precedent to litigation. Each of us
will exercise good faith efforts to resolve
disputes through a mutually acceptable ADR
procedure. Collections will not be submitted
to ADR.
5.2 We will not be liable for special,
incidental, consequential, or punitive
damages, including but not limited to those
arising from delay, loss of use, loss of profits
or revenue, loss of financing commitments or
fees, or the cost of capital.
53 We will not be liable for damages
unless suit is commenced within two years of
the date of injury or loss or within two years
of the date of the completion of our services,
whichever is earlier. We will not be liable
unless you have notified us of the discovery of
the claimed breach of contract, negligent act
or omission within 30 days of the date of
discovery and unless you have given us an
opportunity to investigate and to recommend
ways of mitigating damages.
5.4 For you to obtain the benefit of a fee
which includes a reasonable allowance for
risks, you agree that our aggregate liability
will not exceed the fee paid for our services or
$50,000, whichever is greater, and you agree
to indemnify us from all liability to others in
excess of that amount. If you are unwilling to
accept this allocation of risk, we will increase
our aggregate liability to $100,000 provided
that, within 10 days of the date of this
agreement, you provide payment in an amount
that will increase our fees by 10%, but not less
than $500, to compensate us for the greater
risk undertaken. This increased fee is not the
purchase of insurance.
5.5 If you do not pay us within 60 days
of invoice date, or if you make a claim against
us that is resolved in our favor, you agree to
reimburse our expenses, including but not
limited to attorney fees, staff time, expert
witness fees, and other costs of collection or
litigation.
5.6 The law of the state in which our
servicing office is located will govern all
disputes. Each of us waives trial by jury on
our own behalf and on behalf of our
subcontractors and assigns.
.
Section 6: General Indemnification
6.1 We will indemnify and hold you
harmless from and against demands, damages,
and expenses to the comparative extent they
are caused by our negligent acts or omissions
or those negligent acts or omissions of persons
for whom we are legally responsible. You will
indemnify and hold us harmless from and
against demands, damages, and expenses to
the comparative extent they are caused by
your negligent acts or omissions or those
negligent acts or omissions of persons for
whom you are legally responsible.
6.2 To the extent it may be necessary to
indemnify either of us under Section 6.1, you
and we expressly waive, in favor of the other
only, any immunity or exemption from
liability that exists under any worker
compensation law.
63 You agree to indemnify us against
all loss and costs arising out of claims of
patent or copyright infringement as to any
process or system that is specified or selected
by you or by others on your behalf.
Section 7: Miscellaneous Provisions
7.1 We will provide a certificate of
insurance to you upon request.
7.2 This agreement is our entire
agreement It supersedes all prior agreements.
It may be modified only in a writing making
specific reference to the provision modified.
73 Neither of us will assign or transfer
any interest, any claim, any cause of action, or
any right against the other under this
agreement. Neither of us will assign or
otherwise transfer or encumber any proceeds
or expected proceeds or compensation from
the project or project claims to any third
person, whether directly or as collateral or
otherwise.
7.4 This agreement may be terminated
early only in writing. We will receive an
equitable adjustment of our compensation in
the event of early termination.
7.5 It is customary for the consultant
that provides design recommendations to be
retained to provide observation and related
services during construction or remediation
work. If we are not retained to provide
continuing services, you agree to hold us
harmless from all claims, losses, and expenses
arising out of any interpretations,
clarifications, substitutions, or modifications
of our work provided by you or others.
Revised 3 -1 -03
-q))
MEMORANDUM
Date: February 8, 2006
• To: Honorable Mayor & City Council
From: Miles R. Seppelt, EDA Director
Candice Woods, Liquor Hutch Manager
RE: Liquor Hutch change orders
Summarized below are a number of change orders related to the final completion of the Liquor Hutch
expansion project. With these change orders we are still well within the overall project budget and still
have some contingency dollars remaining (see bottom line).
Summary of Liquor Hutch Change Orders
#43
Demo & replace sprinklers to accommodate new cooler
# 44
Additional sprinkler head in storage room
#45
Double doors to warehouse, instead of single door.
#48
Wood door for storage area next to beer cooler.
• # 51
CREDIT — unused paint, deletion of two coats epoxy on floor
# 52
Sheetrock of column in storage area
# 55
Redo flooring in old section of store
# 56
Additional vinyl & carpet base in wine area
# 57
Electrical hookup for dock leveler
TOTAL
$1,532
$179
$1,326
$332
$1,293 CR
$168
$8,042
$143
$837
Staff is recommending approval of these change orders.
Total Project Contingency
Change Order Set A
Change Order Set B
Change Order Set C (above)
• Remaining Contingency
($19,719)
($18,109)
($11,266)
$56,560
6
ornery & Associates, Inc.
7645 Lyndale Avenue South, Suite 100
Richfield, M1155423
Attn: Dan Pellinen
Re: Change Order Request No. 43 (COR #43)
'Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
� U wJ Uwne
�-5
y o5hi bee
25 Years — and Building
FAXED
NOV 15 20M
Attached is our Change Order Request No. 43, please see the cost to demo and replace
the eight (8) dry pendant sprinklers at the existing beer cooler to accommodate
construction for the new beer cooler.
Please review and sign below if it is acceptable. If you have any questions regarding this
• request, please do not hesitate to contact me.
Sincerely,
Jeff Bag oss
Project Manager
JB /dms
c« u - 11 -W4)a
Enc.
Accepted by:
Date:
• :a., 34h Wcnuc e_ (Shingobee builder, Inc. 669 _ � 6. nw
direct" po. fox 3
Wait. Park. 4N 3633: t�,rcltc. TN'
iu.R OW) 202 -0L%) fax (3.0) 2Q2 -919': 6u•: ('63) 4794W fax: 063) 41,9-W,
Ceneral Contractor Con- truction ManaFwnt De .5i9,n/8uiid Real f. -.ate: Service
c`smshirk�c�cc.ccm ��
i
•
FA
r
November 9, 2005
Tushie- Montgomery & Associates, Inc.
7645 Lyndale Avenue South, Suite 100
Richfield, MN 55423
Attn: Dan Pellinen
Re: Change Order Request No. 44 (COR #44)
Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
4.8hin 6 qbee
25 Years — and Building
FAXED
NOV 15 215
Attached is our Change Order Request No. 44, please see the cost to furnish and install
one (1) additional sprinkler head at the proposed storage room off the existing sales area
(see attached drawing).
Please review and sign below if it is acceptable. If you have any questions regarding this
request, please do not hesitate to contact me.
Sincerely,
Jeff Bag 66 Project n
JB/dms
cau_,,.oe -os
Enc.
Accepted by: s
Date:
M 34th Nv��uc o. c�hitlgObee builder -s, lnc. 66a V. *dna &=L DO. M3 S
'Fait_- Q t Lfctto. gib; 353W-C, X
bu, (320) ?C2 -LIZ? Fax: (r-0) 202 -9P2 bus: (:63) Fax: (,63) 47?326
General Centfwtor 4 Con- traction Mankcment Dcrni.,n/Build 4 12c,31 EAatc & -rvice
I, 2005
Tushie- Montgomery & Associates, Inc.
7645 Lyndale Avenue South, Suite 100
Richfield, Mlb 55423
Attn: Dan Pellinen
Re: Change Order Request No. 45 (COR #45) PR #8
Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
(_, v w /Vw���
& be
25 Years - and Building
FAXED
NOV 15 2Z
Attached is our Change Order Request No. 45, please see the cost to change Door 12C in
Vestibule B to a pair of T -0" x T -0" doors with Hardware Group 5 in lieu of a single 3' -0" x
T -0" door with Hardware Group 4, per PR #8.
Please review and sign below if it is acceptable. If you have any questions regarding this
Irequest, please do not hesitate to contact me.
Sincerely,
,#i%4OW
Jeff Baggenstoss
Project Manager
JB /dms
cor 45 - 11-09-05
Enc.
Accepted by:
Date:
bhin8o c builders, Inc.
• La-1 34th Avenuc 6. 663 K ucdina btrcct. P.O. box 8
Wait -. Parka 4.0 56357 Loretto. \IV 55357 -x-
bu& (3:0) 202.13c -0 Fax: (320) 202a1?2 &-s: (:63) 471- WO Fax: (:63) +73.326:
Gcncral Contractor 4 Construr -Lion Management Dcsip/build Rcal E-katc Service
T".shin�ctce.ccm '5 o_-)
December 13, 2005
G
4,.(Shinbe
25 Years — and Building
FAXED
Tushie- Montgomery & Associates, Inc. DEC 152005
7645 Lyndale Avenue South, Suite 100
Richfield, MN 55423
Attn: Dan Pellinen
Re: Change Order Request No. 48 (COR #48) RQY. 2aaf,
Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
Attached is our Change Order Request No. 48, please see the cost to furnish and install
one (1) additional wood door, frame and hardware adjacent to the existing Beer Cooler 07.
Please review and sign below if it is acceptable. If you have any questions regarding this
request, please do not hesitate to contact me.
Sincerely,
Jeff Baggens oss
Project Manager
JB /dms
Cor 48-- 12-13-05
Enc.
Accepted by:
Date:
Shingobee builders, Inc.
'��� 3-tfn 1�-enuc & 669 K 4eJina otrccl P.O. $ox S
Tak- mark. MN X0337 I.orcito. xv 55337{.008
8u,: (32-0) 202-133-D Fa,,: (320) 2:02 -?1 2 Bus: (7 0) 4 ?&-'0 Fay: (763) 479.326;
General Contractor Con4fuct.ion �%na8cwnt De *n/Build Real [Aatc Service
vrw� ��m �
0
0
December 13, 2005
Tushie - Montgomery & Associates, Inc.
7645 Lyndale Avenue South, Suite 100
Richfield, MN'55423
Attn: Dan Pellinen
Re: Change Order Request No. 51 (COR #51)
Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
4,.(Shinbee
25 Years — and Building
FAXED
DEC 13
Attached is our Change Order Request No. 51; please see the cost change for additional
adds and deducts for the painting and finishing for this project.
1. Change the color of the red paint color for exterior hollow metal doors / frames.
Paint was already on site, will be turned over to Owner. Add: $50.00
2. Restocking cost for purchased exterior black sealer (water repellant) per
specifications. Sealer was on site at time of product change. Add: $225.00
3. Delete final (2) coats of epoxy on concrete floor in existing Liquor Store.
Deduct: $1,500.00
Please review and sign below if it is acceptable. If you have any questions regarding this
request, please do not hesitate to contact me.
Sincerely,
Jeff Bagg s
Project Manager
JB /dms
E6r31- 1243-05
Eno.
Accepted by:(S�
zoo 34th Avenue 6. Shingobee Builders, Inc. Date: 669 N. Medina sreeL P.O. Box a
Waite Park MN 56387 i,oretto. MN 13535740008
Bus: (320) 202 -1300 fax (320) 202,4192 Bua (763) 479 -1300 fax: (363) 479 -3267
General Contractor A Construction Management A Design/Build A Qeal Estate Servicc
wm ®.ehic8obcc.mm ���
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•
December 13, 2005
Tushie- Montgomery & Associates, Inc.
7645 Lyndale Avenue South, Suite 100
Richfield, MN'55423
Attn: Dan Pellinen
Re: Change Order Request No. 52 (COR #52)
Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
V"
25 Years — and Building
FAXED
DEC 13
Attached is our Change Order Request No. 52, please see the cost to box -out the existing
column on the south wall of General Storage A.
Please review and sign below if it is acceptable. If you have any questions regarding this
request, please do not hesitate to contact me.
Sincerely,
Jeff Ba stoss �7
Project Manager
JBldms
CW 52- 12-1 cos
Enc. 4 s
Accepted by:
Date:
zoo 34th Avenue b. (Shingobee builders, Inc.
669 N. Medina c5treet, P.O. box 8
• Waite Park MN %387 Lorctto. MN T53574D008
Bue: (320) 202-1300 Fax (320) 202 -9192 5m: (763) 479 -1300 Fax: (7b3) 449 -3267
General Contractor Construction Management Design/build Beal Estate bervice
vw\v tingobcc.com
�Shi b�
25 Years — and Building
January 4, 2006
Tushie- Montgomery & Associates,. Inc.
7645 Lyndale Avenue South, Suite 100
Richfield, MN 55423
Attn: Dan Pellinen FAXED
Re: Change Order Request No. 55 (COR #55) PR#9 JAN 04 ION
Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
Attached is our Change Order Request No. 55, please see the additional cost to change
the flooring finish at existing concrete. It
,-tom
Option #2: LSI, Earth Series, 2634 Wood (Metro Floor — Burlington Plank
•
Please review and sign below if it is acceptable. If you have any questions regarding this
request, please do not hesitate to contact me.
Sincerely, `,I
nstoss Jeff Bag �
Project Manager
JBldms
C« 65- 01 -04-06
Enc.
•200 34th Avenue S.
Waite Park, MN 56387
Bus (320) 202 -1300
Accepted by:
Fax (320) 202 -9192
(Shingobee Builders, Inc.
General Contractor Const.niction Management Design/build
wwwAHip,obec.com
1'�C \'ld �'J
rR�ti
669 N. Medina &recL P.O. Box 8
Loretto, MN 95357-0008
f5m: (763) 479 -1300 Fax: (763) 47913267
Deal Estate &rvicc
5L�)-
•
January 12, 2006
Tushie - Montgomery & Associates, Inca
7645 Lyndale Avenue South, Suite 100
Richfield, MN 55423
r
Attn: Dan Pellinen
Re: Change Order Request No. 56 (COR #56)
Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
4-8-1i"
V"
25 Years - and Building
FAXED
JAN 12 2006
Attached is our Change Order Request No. 56, please see the cost to provide and install
additional vinyl and carpet base at wine racks as requested by Candice Woods.
Please review and sign below if it is acceptable. If you have any questions regarding this
request, please do not hesitate to contact me.
• Sincerely,
eff Bag stoss
Project Manager
JBldms
C« ua 01 -12-06
Enc.
Accepted by:
Date:
Shingobec Builders, Inc.
200 34th Avenue b. 669 N. Medina btteel, P.O. Box 8
Waite Park MN 56387 Loretto, MN 553574X)08
bus: (320) 202 -1300 Fax (320) 202 -9192 Bus: (763) 479 -1300 rax: (763) 4733267
General Contractor A Construction Management Desi8n/BuM A Deal Estate 6erviee
®arnshingobcc.00m -5 (� )
•
January 13, 2006
Tushie - Montgomery & Associates, Inc.
7645 Lyndale Avenue South, Suite 100
Richfield, MN 55423
n
Attn: Dan Pellinen
48hiq5q�
25 Years - and Building
FAXED
Re: Change Order Request No. 57 (COR #57)
Liquor Hutch Expansion & Renovation
Hutchinson, MN
Dear Dan:
JAN 16 2006
Attached is our Change Order Request No. 57, please see the cost to furnish electrical
hook -up for the dock leveler per ASI #1, dated July 11, 2005.
Please review and sign below if it is acceptable. If you have any questions regarding this
request, please do not hesitate to contact me.
. Sincerely,
Jeff
oBaggen*stos4s
Project Manager
JB /dms
Co 57 01.13-08
Enc.
Accepted by:
Date:
`l
200 34th Avcnuc b. Shingobee builders, Inc. 669 N. Mcdina &xcL P.O. Box 8
• Waitc Park, MN 56387 Lon°ttc, MN 953570008
Bu8: (320) 202 -1300 Fax (320) 202,9192 Bus: (763) 479-1300 fax: (763) 479 -3267
Gencral Contractor A Construction Management Design /build Qeal Estate 8ervioe
,amw.ahingobcc.com
0
MEMORANDUM
Date: February 8, 2005
To: Honorable Mayor & City Council
From: Miles R. Seppelt
EDA Director
RE: Proposed changes to Eminent Domain Law
Background
Recently the U.S. Supreme Court heard a case challenging the right of local
governments and authorities (such as the EDA) to use their power of eminent domain /
condemnation to acquire property from unwilling sellers.
The ruling by the Supreme Court did not change Eminent Domain / Condemnation in
any way, but it did open the door for States to amend their eminent domain laws if they
so choose.
Current Proposal
. Here in Minnesota a group of metro area car dealers, with support from a Libertarian
Group called the "Institute of Justice," has proposed legislation that would severely
curtail the use of eminent domain in the state. To summarize:
➢ Eminent domain for economic development would be virtually eliminated
➢ Eminent domain for removing blight and promoting redevelopment of run -down
areas would be severely restricted.
➢ Eminent domain for public infrastructure projects troads, etc.) would be
maintained.
Example: Under the proposed legislation, the 1990 / 1991 project to redevelop the
area where Shopko & Econo Foods currently stand could not have happened.
Key Points
➢ The use of eminent domain in Minnesota is extremely rare.
➢ A variety of protections for property owners are already in place. The
condemning authority must:
• Negotiate in good faith with the landowner
• Provide just compensation to the landowner
• Get an appraisal on the parcel to be acquired
• Provide funds for the land -owner to get their own appraisal
• If agreement is not reached, the landowner can appeal to a board of
Condemnation Commissioners — which they help choose
•• If the landowner still is not satisfied they can appeal to District Court
ri Cc-)
➢ Without the power of eminent domain, property owners would have no incentive
• to negotiate in good faith — they could demand any amount of money for their
property.
Alternate Proposal
Alternative legislation has been proposed that will preserve the ability of local
governments and authorities to use eminent domain, albeit with some additional
restrictions.
The goal is to increase the transparency, simplicity and fairness of eminent domain
proceedings for all involved parties, while preserving the ability of local governments &
authorities to use the eminent domain power for removal of blight, redevelopment, and
for some economic development.
Resolution
The Economic Development Association of Minnesota is one of the groups attempting to
preserve the use of eminent domain. As an aid to their efforts, they are requesting that
local EDA's and City Council's pass resolutions calling for the preservation of eminent
domain powers and for reasonable reforms that improve the eminent domain process for
all parties.
A copy of the resolution is attached for your review.
• Also, I will have a short presentation on this issue at our next City Council meeting.
\J
Please call me at 234 -4223 if you have any questions or need additional information.
. RESOLUTION # 12912
RESOLUTION IN SUPPORT OF EFFORTS TO PRESERVE THE AUTHORITY OF
CITY'S AND ECONOMIC DEVELOPMENT AUTHORITIES TO USE EMINENT
DOMAIN TO FURTHER THE ECONOMIC DEVELOPMENT & REDEVELOPMENT
GOALS OF THEIR COMMUNITIES.
WHEREAS, the Hutchinson Economic Development Authority (EDA) is
responsible for increasing the welfare of the community by creating jobs, increasing the
local tax base and facilitating redevelopment; and,
WHEREAS, redevelopment activities are essential for a city with aging and
blighted parcels that no longer meet the needs of residents; and,
WHEREAS, the City has rarely exercised its authority of eminent domain, and
then only when all other alternatives have been exhausted and then for the benefit of the
community as a whole; and,
WHEREAS, eminent domain can be a vital tool to make possible significant
public improvements that result in new jobs and increased tax base and facilitates the
creation of housing, public parks, and other public amenities; and,
WHEREAS, the City recognizes that improvements to the eminent domain
process are appropriate to ensure transparency, simplicity and fairness for all involved;
. and,
WHEREAS, changes proposed to state statutes and regulations substantially
undermine the ability of City's & EDA's to use eminent domain for economic
development and redevelopment purposes that benefit the community as a whole,
NOW, THEREFORE BE IT RESOLVED by the Hutchinson City Council that it:
1. Requests that the State Legislature preserve the ability of City's and local
Economic Development Authorities to utilize eminent domain for economic
development and redevelopment purposes; and
2. Supports reasonable efforts to increase the transparency, simplicity and
fairness of eminent domain proceedings for all involved parties.
Adopted by the Hutchinson City Council this 14th day of February, 2006.
►r.151111111
Gary Plotz
City Administrator
•
Steven W. Cook
Mayor
VI (a)
•
C
Hutchinson City Center
111 Hassan street SE
Hutchinson, MN 55350 -2522
320 - 587- 5151/Faz 320 - 2344240
M. F M CI R A N D L J N4
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Public Works
RE: Establishing Task Forces
DATE: February S, 2006
At the last Council Meeting we presented the attached memorandum noting that we were reviewing
four topics. As in the past, we proposed to set up a "task force" to review each area, with each task
force including the involved city departments and other governmental/non - governmental partners.
We have also always asked Council members if they would like to be involved, and we were
presenting this information to solicit your involvement, and that of interested members of the
community.
• We expect these each to be very short-term (2 —4 meeting over a couple of months), and to focus
significantly on technical issues. Although official Committees and Commissions require resolutions
or ordinances to set up, it has never been the policy of the city to require a resolution to establish a
short-term task force, such as these. We have always included appropriate public members, and have
received some names of interested parties. Some of these groups have already begun their work
(Street Lighting, Regional Transportation) and the people at each meeting depend on the issue being
discussed. It is our intent to have each task force review their work with the Council at workshops
this spring.
This item came up right after an item regarding setting up a formal commission (which required an
resolution or ordinance), and we are wondering if there was some confusion on these task forces. Let
me know if you would like to see the policies revised to include a more formal process than we have
utilized in the past, or if we should proceed as we have been doing, with the involvement of
interested community and council members.
cc: Gary Plotz — City Administrator
Kent Exner — City Engineer
John Olson — Public Works Superintendent
is
Panted on recycled Paper - g a-
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•
.Hutchinson City Center
Ill Hamm Street ss
HWd&soo, MNSMSO -=
320- 5E7- 512SLFL: 320-431-�0
M E M 0 R A N. no Li rA
TO: Mayor and City Council
FROM: John Rodeberg, Public Works Director
RE: Consideration of Establishing Task Forces to Review City Operations & Policies
• Snow Removal Task Force
• Regional Transportation Task Force
• Street Lighting Task Force
• Assessment Policy Task Force
DATE: January 19, 2006
We have several issues regarding city policies and operations that need to be reviewed in some
detail. We are proposing to set up several task forces to work on these issues over the next 2 to .3
months, and would like one or two Council Members to be involved on each topic. Each
proposed Task Force and their initially proposed scope of issues are noted below;
Snow Removal Task Force
One of the city's largest single programs, snow removal operations involve several, city
departments, county and state highway departments, the school district and private haulers.
Issues regarding the use of a snow storage site on an industrial property, but near residential
properties, have created significant discussions and concerns. Along with the expected
significant expansion of needs with the Highway 7 Project and additional expectations for
service on trails/sidewalks and cul-de -sacs, there is the potential for a significant increase in
the financial and other. resources needed to address the city's needs. We will be reviewing
current policies, operations and issues; and work toward developing a new operation policy
and a list of the required resources to address the community's needs.
Regional Transportation Task Force
This is one of the Council Objectives that we have just started working on. We will be
reviewing proposed and potential regional county and state projects, the municipal state aid
system, functional classification, regional airport possibilities/needs/partnerships, and other
issues that will guide the future development of regional transportation efforts serving the
Hutchinson area.
Street Lkebtine Task Force
The City spends considerable resources on street lighting, both through the City's General
Fund and through Hutchinson Utilities. Issues regarding current lighting policies (light level,
spacing, identification of needs, etc.), installation and maintenance costs, light pollution,
costs, and other policy and operational issues, need to be reviewed. We have been working
with Hutchinson Utilities on identifying the policies and operations at other municipal.
utilities, and will be worming in partnership to develop a new operations and maintenance
policy for the City.
Assessment Policy Task Force
We have been talking about this issue for an extended period, and are proposing to hold a
work session with the Council prior to the second Council meeting in February. The state,
statutes regarding this issue are very specific as to the process, and the requirement to
identify the related benefit to each property assessed. However, as noted in the article from
the Minneapolis Tribune handed out to the Council a couple of months ago, the variation in
policies among Minnesota Cities is dramatic (some cities assess 1000/a of costs to individual
properties while others spread the cost to the community as a whole). We will work with the
League of Minnesota Cities staff, our financial consultant (Ehlers) and other resources to
review and update our policy. We also propose to, review and update the "Financing
Hutchinson's Growth" document (which sets financing parameters and guidelines), which
could be dramatically affected by changes in the assessment policy.
Thanks you for your consideration and willingness to help us work on these topics.
Hutchinson City Center
111 Hassan Sheet SE
Hutchinson, MN 55350 -2522
320- 587.5151/Fax 320 - 2344240
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Public Works
RE: Consideration of Contract Extension with Scott Equipment to Operate Biosolids
Dryer
DATE: February 8, 2006
This item was on the last agenda as a Resolution for Purchase. We were asked to provide more
information regarding the contract, including why and when we use this service, and what other
alternatives might be available.
Attached for your information is a copy of the contract. In the past we have utilized the dryer for
approximately 10 days per year (would relate to an approximate cost of $17,000 — 20,000), although
longer periods may be required. The dryer is only utilized when land spreading isn't available. This
• may occur due to weather or crop conditions, or for environmental or preference conditions. Our
other current option for these periods is to landfill the waste at Spruce Ridge. We are continuously
reviewing our operations, and have looked at providing on -site storage for the Biosolids until land
spreading is available and also at options for increasing the amount of land available for land
spreading.
Due to the time of the year, and the expected need in the near future, we are asking that the contract
be approved for the upcoming year. Randy DeVries will be at the meeting to answer your questions.
cc: Gary Plotz — City Administrator
Randy DeVries — Water/Wastewater Director
John Olson — Public Works Superintendent
Primed m recycled papa -
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O MANUFACTURERS PNDCESSIN EQUIPMENT
•
AGRICULTURE INDUSTRIAL-0 BUILT FOR TODAY • CHEMICAL • FOOD
• TO LAST FOR TOMORROW
January 5, 2006
Mr, Randy DeVries
City of Hutchinson
111 HASSAN ST SE
HUTCHINSON, MN 55350 -2522
Dear Randy:
Following is an updated agreement for operating your sludge drying facility this spring.
Scott Equipment Company agrees to operate the dryer and auxiliary equipment for the City of Hutchinson's
sewage disposal plant as follows:
-Two Scott Equipment operators with hepatitis vaccination will run the dryer for up to 12 hours per day_ Ten
hours will be considered a normal operating day, Monday — Friday.
-The Scott operators will also operate the pellet mill and the auxiliary equipment to deliver pelleted sludge to
the storage bins.
-The Scott operators will comply with all safety provisions to protect themselves and will be covered by Scott
• Equipment Co. workers compensation policy while on the site.
-The City of Hutchinson will indemnify Scott Equipment Co. from any liability for damage to the City of
Hutchinson property or employees through the operation of th'e dryer or other equipment operated by the Scott
Equipment Co. employee's while on the site.
-The Scott Equipment operators will comply with the City of Hutchinson's quality control program and strive to
comply with that program at all times. Scott Equipment will not be liable for any lost profit, dawn time, or
liability for any material produced out of specification.
-The Scott Equipment Co. employee's will cooperate with the City of Hutchinson in training of a City employee
to run the dryer if that is desired.
-The City of Hutchinson will be charged a minimum of $1,700 per day for up to 10 hours per day and $210 per
hour for any additional hours up to 12 hours per day. If the facility is forced to shut down due to excessive
odor, or for any other reason, the minimum charge per day will still apply. The Scott operator will start work at
7:00 am and leave the site at 5:00 pm Monday - Friday unless up two additional hours are needed. Any work
performed on weekends or Holidays will need to be negotiated prior to the work being performed.
- The Scott Operators will defer all decisions as to whether or not to operate the Sludge Drying Facility to a City
of Hutchinson employee.
- Scott Equipment will require two weeks notice prior to scheduling the on site operation of the Sludge Drying
Facility with an estimated number of days or weeks this service will be needed unless otherwise negotiated.
16 hours notice will be required prior to canceling the next days operation of the facility.
- The City of Hutchinson will have an employee on the site operating the belt presses to deliver pressed sludge
at approximately 17% solids to the dryer. This operator will be in the building at all times and will be available
to assist the Scott operators as needed. The Scott operators will not operate the drying and pelleting system
without a City of Hutchinson employee in the building.
• SCOTT EQUIPMENT COMPANY 605 4T" Avenue N.W. - New Prague, Minnesota 56071
Phone (952) 758 -2591 - Fax (952) 758.4377 • IvVeh Site hitp:! /www.Scat(FquipmCnt.coni
651
2- 8-06' 1 =26PM
•
Randy, we will need to work out the schedule so that we can dry the amount of sludge that you need as well as
meet the demand in our test lab. If you have any question or need additional information please call me at
952 -758 -2591.
Kind Regards,
SCOTT EQUIPMENT CO.
605 4 h Ave NW
New Prague, MN 56071
Ph: (952) 758 -2591
Fax: (952) 758 -4377
•
Rich! Lucas
HUTCHINSON WASTEWATER DEPT
111 HASSAN ST SE
HUTCHINSON, MN 55350 -2522
Ph: (320) 587 -5151
Fax: (320) 234 -4240
Randy DeVrles
SCOTT EQUIPMENT COMPANY • 605 4th Avenue N.W. • New Prague, Minnesota 56071
Phone (612) 758 -2591 . fax (612) 758.4377 . Web Stte rittP /www.5cottEquipment.com fT 1)
TTClI P
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Hutchinson City Center
111 Hessen Street SE
Hutchinson, MN 55350.2522
320- 587- 5151/Fax 320 - 234 -4240
_E 1%/1 0 R A N D RJ M.
TO: Mayor and City Council
FROM: John P. Rodeberg, Public Works Director
Randy DeVries, Water/Wastewater Director
RE: Review of Wastewater Treatment Facilities Plan by Wold Architects
DATE: February 8, 2006
Attached is the "Administration Building Expansion Study" report completed by Wold Architects.
As noted when we approved this review, we have programmed for an upgrade /expansion of the
Wastewater Treatment Facility (WWTF) for many years, but have delayed any work while we
reviewed the operations and personnel needs at the facility. We now have completed this review, and
have identified the appropriate staffing levels, and service levels for the laboratory and other
services.
• As we completed the review, we looked at several alternatives. The final two layouts we reviewed
included the plan noted in this report, and also a plan that would have just brought the current
building up to code, and added a second building for the plant mechanic services. This alternative
(separate buildings) has been preferred by many Cities, however it ended up costing more and
creating some coordination issues with staff. We have therefore focused on the other alternative.
•
We had originally budgeted $800,000 for the building, and another $120,000 for a garage (some
garage space may be utilized at the HATS Facility temperate storage expansion). We have not
increased these requests for several years. The estimate in the report is approximately $1,200,000
(based on the recent HATS Facility expansion bid received by McLeod County, which should be
representative of costs for this building also). Costs are higher than budgeted due to significant
building cost increases over the last two years, more defined scope of actual needs, additional
security improvements proposed and other issues.
John McNamara of Wold Architects will be at the Council meeting to review this report. We would
then like to review issues with the Council, and get direction on how to move ahead with the
construction of the facility.
cc: Gary Plotz — City Administrator
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City of Hutchinson - Solid Waste Facility Wold Architects and Engineers
Administration Building Expansion Study February 14, 2006
TABLE OF CONTENTS
pane
Introduction
2
Executive Summary
3
Space Summary
4
Building Expansion Diagram
5
Site Expansion Diagram
6
Cost Summary
7
Project Schedule
8
Appendix A
Facility Analysis
Page 1
Commission No. 052167
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City of Hutchinson — Solid Waste Facility Wold Architects and Enciineers
Administration Building Expansion Study February 14, 2006
• INTRODUCTION
Wold Architects and Engineers is pleased to submit to the City Council of the City of Hutchinson
the expansion analysis for the Administration Building at the Solid Waste Facility in Hutchinson.
We wish to thank the City Council, Administration and Staff for their exhaustive efforts in
providing the Design Team the information necessary to advance to this stage of development
in a timely fashion.
The Design team will commence the Schematic Design Phase of this project upon approval by
the City Council. Thank you for your consideration of this presentation.
John McNamara, AIA
Wold Architects and Engineers
Page 2 Commission No. 052167
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City of Hutchinson — Solid Waste Facility Wold Architects and Engineers
Administration Building Expansion Study February 14, 2006
• EXECUTIVE SUMMARY
In late 2005, the City of Hutchinson requested Wold Architects and Engineers to provide a
detailed evaluation of the existing administration building at the Solid Waste Facility. The scope
of this work included an evaluation of physical deficiencies of the existing structure and to
evaluate the cost of upgrading the building. In addition, we were to look at program and space
deficiencies related to administration staff spaces, lab usage, maintenance and storage space.
City administration provided information regarding current staffing and projected growth of the
facility. We were also provided information regarding the lab space and proposed changes to
that operation. Through meetings with staff and administration, a building program was
developed addressing these deficiencies and allowing for growth. These meetings and
evaluation concluded the following:
• The existing building structure is in good condition, but requires some maintenance.
• The lab space needs to be remodeled and upgraded to meet current codes and
operations.
• Any expansion needs to address current accessibility deficiencies in the building.
• Proper storage space is needed through -out the facility.
• There needs to be space for training.
• The largest growth will occur in the area of maintenance and repair.
The diagrams presented in this report represent solutions for the above items.
• Future phases of the project will provide more detail to the solutions and we look forward to
presenting these in the future.
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Page 3 Commission No. 052167
City of Hutchinson - Solid Waste Facility Wold Architects and Engineers
Administration Building Expansion Study February 14, 2006
. SPACE NEED SUMMARY
1.00 SOLID WASTE FACILITY
Square Footage
Proposed Proposed
Staff Existing Staff NSF Comments
1.100 Administration
1.101
Director
1
135 NSF
1
160 NSF
Office
1.102
Superintendent
1
in 1.201 NSF
1
135 NSF
Office
1.103
Office Specialist
1
55 NSF
1
80 NSF
8x10 cubicle
Subtotal Support Spaces
Subtotal Administration
0 949 NSF
0 1,540 NSF
Department Net to Gross
3
190 NSF
3
375 NSF
1,091 NSF
Department Net to Gross
1.15
3,394 NSF
1.5
•
1.100
Total Administration
219 NSF
Building Net to Gross
565 NSF
x 1.27
1.200
Operators
1.201
Sr. Operator
1
190 NSF
1
80 NSF
8x10 cubicle
1.202
Operators (1 FT/ 1 PT)
1.5
in 1.201 NSF
1.5
128 NSF
(2) 8x8 cubicles
1.203
Lab Specialist/ Operator
1
40 NSF
1
in 1.401 NSF
Subtotal Operators
3.5
230 NSF
3.5
208 NSF
Department Net to Gross
1.15
1.5
1.200
Total Operators
265 NSF
315 NSF
•
1.300
Maintenance
1.301
Sr. Mechanic
1
in 1.201 NSF
1
140 NSF
Shared office
1.302
Mechanic
1
in 1.201 NSF
1
140 NSF
w/ 1.302
1.303
Garage (includes fab. area)
1,400 NSF
1,650 NSF
1.304
Workbenches
182 NSF
300 NSF
1.305
Dry storage room
0 NSF
240 NSF
Subtotal Maintenance 2 1,582 NSF 2 2,470 NSF
Department Net to Gross 1.15 1.04
1.300 Total Maintenance 1,819 NSF 2,570 NSF
1.400 Support Spaces
1.401
Lab
402 NSF
500 NSF
1.402
Breakroom/ Training
192 NSF
475 NSF
1.403
MateriaV Record Storage
incl NSF
145 NSF
1.404
Toilets/ Lockers
355 NSF
355 NSF
1.405
Accessible toilet
0 NSF
65 NSF
Subtotal Support Spaces
0 949 NSF
0 1,540 NSF
Department Net to Gross
1.15
1.4
1.400
Total Support Spaces
1,091 NSF
0 2,160 NSF
Subtotal NSF
3,394 NSF
5,610 NSF
•
Building Net to Gross
x 1.33
x 1.27
Page 4
Subdividable
Commission No. 052167
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City of Hutchinson - Solid Waste Facility Wold Architects and Engineers
Administration Building Expansion Study February 14,2006
. SPACE NEED SUMMARY
Total Gross SF Maintenance 8.5 4,520 GSF 7,150 GSF
FJ
Commission No. 0521,67
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Solid Waste Facility
Administration Building Expansion
RENOVATE EXI5TING
LAB TO AGCOMMODATE
BUILDING ADDITION ADMINI5TRATION. ADD TO
TO ACCOMMODATE BUILDING FOR PROGRAM -
BREAKJ TRAINING AND
MAINTENANCE —7\ ADDITION NEW ENTRY
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V2 on I 13/4 Ton I 1314 Ton'
Jeep I Truck Truck Truck
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ADDITION
New II Exist.
Mech. Gen.
RENOVATED GARAGE AND " EXI5TING MECH./ ELEG.
BUILDING ADDITION TO AND GEN. ROOM5 TO REMAIN
AGCOMMODATE MAINT. UPGRADE A5 NEEDED
i
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_ RENOVATE
Exist. Exist. EXI5T. ADMIN.
Elec. Mech. AREA TO
I AGGOMMODATE
THE LAB
FUNGTION
ADMINISTRATION BUILDING EXPANSION
EXANSION OPTION FEBRUARY 14, 2006
COMM. NO. 052167
PAGE 5
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Solid Waste Facility
Administration Building Expansion
BUILDING EXPANSION
FUTURE EXPANSION
PROVIDE ADDITIONAL
PARKING ADJAGBNT _
To ADDITION —i r
ADAM5 STREET
EXPAND AND RECONFIGURE
PARKING -\
- - - - - - - - - -
�
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MILL AND OVERLAY -
ROADS PER FACILITY
ANALY5I5 REPORT
EX15TDIG PRELIMINARY
TREATMENT BUILDING
(STRUCT. NO. 30)
FUTURE EXPANSION
--- %--- x-- -x- - -x ---
RENOVATE EXI5TING
BUILDING AND UPGRADE
PER FACILITY ANALY515
REPORT
REPLACE WALKS
PER FACILITY ANALYSIS
REPORT
ADMINISTRATION BUILDING EXPANSIQN_
SITE PLAN FEBRUARY 14, 2006
COMM. NO. 052167
PAGE 6
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City of Hutchinson - Solid Waste Facility Wold Architects and Engineers
Administration Building Expansion Study February 14, 2006
Budget Summary
Renovation Costs (4,520 sfl
Page 7
Commission No. 052167
�(a)-
Cost/ SF
Budget
Building Renovation
$ 55.00
/sf
$
248,500
Mechanical
$ 35.00
/sf
$
158,500
Electrical
$ 15.00
/sf
$
68,000
Subtotal Renovation
$ 105.00
/sf
$
475,000
Addition Costs (2.630)
Cost/ SF
Budget
Site Modifications
$ 15.00
/sf
$
40,000
Building Construction
$ 100.00
/sf
$
263,000
Mechanical
$ 35.00
/sf
$
92,000
Electrical
$ 15.00
/sf
$
40,000
Subtotal Addition
$ 165.00
/sf
$
435,000
Total Construction Cost
$ 910,000
Project Costs
Architectural Fees
$
75,000
Architectural Reimb.
$
4,000
Bid Set Printing
$
7,000
Geotechnical
$
3,000
Survey
$
7,000
Special Testing
$
8,000
Furniture, Fixtures and Equipment
$
75,000
Lab Equipment
$
20,000
Project Contingency (10 %)
$
91,000
Total Project Costs
$
290,000
Total Project Cost
$
1,200,000
Page 7
Commission No. 052167
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City of Hutchinson - Solid Waste Facil
Administration Building Expansion Study
Project Schedule
Wold Architects and Engineers
February 14, 2006
W LD
2006
2007
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Design I CD's
Bidding I Award
Construction
Occupancy
Design I Construction Documents
- Construction
Bidding
Page 8
Commission No. 052167
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TO: Mayor and Council
Parks, Recreation & Community Education
No Harrington stmt sw
Hutchfison, MN 55350 -3097
320- 587- 2975/Faa 320 - 234 -4243
FROM: Dolf Moon, PRCE Director
DATE: February 9, 2006
SUBJECT: Event Center Canopy
The Event Center canopy project is included in the 2006
capitol improvement plan. John McNamara, Wold
Architects, will present the design for the project. I
recommend authorization to advertise for bids.
Pnnmd m mcycW p"r -
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City of Hutchinson
� Event Center
� Contract
� Document
i Submittal
' Hutchinson, Minnesota
February 14, 2006
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' City of Hutchinson — Event Center Canopy Wold Architects and Engineers
' Contract Document Submittal February 14, 2006
TABLE OF CONTENTS
' Page
Introduction 2
Canopy Plan 3
' Elevations 4
Cost Summary 5
Project Schedule 6
1P
' Page 1 Commission No. 052173 q(6)
' City of Hutchinson — Event Center Canopy Wold Architects and Engineers
' Contract Document Submittal February 14, 2006
INTRODUCTION
Wold Architects and Engineers is pleased to submit to the City Council of the City of Hutchinson
the Contract Document Submittal for the new Canopy at the Event Center in Hutchinson.
' We wish to thank the City Council, Administration and Staff for their exhaustive efforts in
providing the Design Team the information necessary to advance to this stage of development
' in a timely fashion.
The Design team will commence the Bidding Phase of this project upon approval by the City
' Council. Thank you for your consideration of this presentation.
John McNamara, AIA
1 Wold Architects and Engineers
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Commission No. 052167
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NEW CANOPY ADDITION
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... ........: :::::::: .......... ....................._ .. :::
PLAN VIEW
NEW CANOPY ADDITION
SGALE: 1/8" = V -O"
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NEW CANOPY ADD ITION
WEST ELEVATION
5GALE: 3/32" V -O"
WEST ELEVATION
5G-ALE: 3/32" V -O"
WEST ELEVATION
5GALE: 3/32" V -O"
' City of Hutchinson - Event Center Canopy Wold Architects and Engineers
Construction Document Submittal February 14, 2006
Cost Summary
Construction Costs
' Construction
Documents
' Site Work $ 13,500
Building Construction $ 112,000
' Mechanical $ 2,500
Electrical $ 8,000
' Total Construction Cost $ 136,000
Project Costs
' Architectural Fees $ 10,750
Architectural Reimb. $ 500
Bid Set Printing $ 1,250
Special Testing $ 12,000
Construction Contingency $ 14,500
Total Project Costs $ 39,000
' Total Project Cost $ 175,000
' Proposed Project Alternates (construction costs)
' Exterior column lighting $ 9,000
Page 5 Commission No. 052173
9(b)
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City of Hutchinson - Event Center Canopy
Construction Document Submittal
Project Schedule
m910
Design / CD's
Bidding /Award
Construction
Substantial Completion
2005
Wold Architects and Engineers
February 14, 2006
2006
1? _ Design / Construction Documents
,per, nx
— Construction
_ '—,'Y Bidding
Page 6
Commission No 052173
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Memo
To: Mayor and City Council
From: Gary Forcier, President
Date: 2/6/2006
Re: Pension Increase for the Firefighters
The Hutchinson Fire Department Relief Association Board is made up of active firefighters, refired
firefighters, and city officials. The purpose of the relief association is to provide a retirement benefit to
the firefighters that have served the city for 15 years or more and have reached the age of 50. Although
the retirement amount given to the retired firefighters is modest by many standards, it is a way for us to
thank the men and woman that have faithfully dedicated many years of their life to the fire department.
The association is funded with the revenue received from the °2% money", 2% money is the dollars
collected from the fire insurance portion of homeowners insurance, and a modest contribution by the
fire district.
We currently pay our retired firefighters $11.00 per month for each year of service, an example would
be, if a firefighter has 20 -years of service in the Hutchinson Fire Department and has reached the age
of 50, he or she would be eligible to receive $220.00 a month. The board has rat increased the
pension rate for almost six years in an effort to increase the level of funded ratio. Our funded ratio has
risen to 90.1 % at this time; and it is now time to pass the benefits on to the members.
We are requesting the city council to give the relief association authorization to increase benefits by
$2.00 per year of service or from $11.00 to $13.00.
If you have any questions, feel free to contact me at 583 -8717.
�cG�
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
Randy DeVries, Director of Water/Wastewater Operations
RE: Improvement Project Change Order (Letting No. 12/1roject No. 05 -14 — Water Treatment
Improvements/Reverse Osmosis System Equipment)
DATE: February 14, 2006
Manufacturing of the reverse osmosis system equipment included in the above referenced Letting has proceeded close to
the proposed schedule. Ultimately, this equipment will be completed prior to the Water Treatment Plant (WTP)
• Improvements being to a point where the equipment can be installed within the new WTP. Thus, storage of this
equipment is necessary until the new WTP is capable of housing the equipment. The following Change Order (see
attached) will address the need to rent secure space at the manufacturer's facilities until the installation of the equipment
can occur.
• Change Order No. 1 — Letting No. 12/Project No. 05-14 — Water Treatment Improvements/Reverse
Osmosis System Equipment — Total additional project cost is dependent on the length of storage.
We recommend that the above Change Order be approved per the negotiated payment criteria.
cc: Gary Plotz —City Administrator
•
Q(a)
• CHANGE ORDER NO.1
Buyer City of Hwxhinson. Mmnesota Date February 6. 2006
Project Procurement of Reverse Osmwis System
Buyees Contract No. LeJlJ= No. 12/Projed No. 05-14 Seller GE Osmonics
Daft of Contract Start Mw 19,2005 S 1,054-350.DD Ll
You we directed to make the following charges m the Contract Documents.
Demption:
Seller shall store the Goods for a period of up to six (6) months, at a cos[ of S 1,500.00 per month. Payment applications shall be revised to allow the
second payment application at such time as the Seller represents that the Goods are ready for storage. Contract Price and Tortes shad be adjusted b reflect
the actual term of storage. More formally, this change order nukes the following change to Paragraph 10.02.A2 of the General Conditions:
A Replace the words "Buyer's acknowledgement of receipt of the Goods" with "Seder's certification that the Goods are ready for storage ".
Reason for Charge Order:
Delay in general conwuction contract for the WTP require storage of the Goods for a period of up to six (6) months.
CONTRACT PRICE CONTRACT TOM (Delivery Date)
To substantial To final
coma Lion
Orignal:
$1.054.350.00
Original:
Previous C.Os :
$ 0
Previous C.O.s (ADD/DEDUCT):
This C.O. (ADD):
$ 9.000.00
This C.O. (ADD/DEDUCT):
• Contract Price with all
REVISED:
approved Change Orders:
$1.063.350.00
55. . ... a : .. s1•.i 41.r
It is agreed by the Seder that this Change Order includes any and all casts associated with or resulting from the cb®rge(s) ordered herein, including all
impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, them shall be no further time or dollar
compensation as a result of this Change Order.
17Y.i� ul,da\u oa
By:
THIS DOCUMENT SHALL BECOME AN ANENI)t T TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERM.
Engheer ( AuthorQed Signahae)
APPROVED:
By:
Buyer (Authorized Signehue)
ACCEPTED:
BY
Seder (Authorized Signature)
0
Date
Earth Tech, Inc.
83357 1 1
Project Change
Number Order No.
L.W mrNho1r3\83357 1terhlChmscOrdwNo120060206 .doe 1 /
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Hutchinson City Center
111 Hassan street SE
Hutchinson, MN 55350 -2522
320- 587.515VFas 320.234 -4240
TO: Mayor and City Council
FROM: John P. Rodeberg, Public Works Director
Randy DeVries, Water/Wastewater Director
RE: Consideration of Consulting Agreement with EarthTech for WTP Improvements
Phase 2 Construction Services
DATE: February 9, 2006
Attached is the Engineering Services Proposal for the above referenced work. We are asking for
additional supporting information from EarthTech due to the size of the consulting costs. It is also
substantially larger than originally estimated. Scott Young will be supplying us with a spreadsheet
noting how these costs were calculated, and is planning on attending the Council Meeting. I will send
it out by e-mail as soon as I get it. Scott did give an outline for the consulting costs:
• John -
I recognize that engineering costs are more than estimated in 2004. As we reported in December,
overall program costs are 20 %+ over the 2004 estimates, which was the basis for the funding
application. A new estimate was not prepared at the time of application since no new information was
available. At Ken's request, we discussed this with PFA in January and they indicated that the City
could still fund the entire project.
As to your question about engineering costs, I'll go through my review and then we can discuss by
telephone.
In 2004, we provided the City with an engineering proposal for detailed design and construction
services totaling $1.8 million. That proposal included WTP contract award in June 2005 and
construction completion by December 2006. The City decided to conduct the project in a phased
approach. The current schedule calls for award in February 2006 and construction completion by July
2007.
The design phase has cost more than the 2004 estimate for several reasons, including:
1. Additional costs caused by phasing
2. EAW requirement
3. Extended negotiations with MPCA over wetland treatment
4. City - requested design changes after the design was formalized
5. Inflation due to increased salaries
The current engineering services proposal includes not only construction services, but also bidding
services and supplemental design efforts after final review by the City. These include revising the
• grading plan to eliminate retaining walls and then returning to the original design, revising the
landscape plan after the City had approved the landscaping materials and revising the irrigation plan
after it was approved by the City. Other supplemental services included distribution system evaluation,
security system design (ElectroWatchman original design was inadequate), Annandale -Maple lake
impacts and follow -up and utilities changes related to TH 7 project
- Pruned m recycled paper -
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WTP Consulting Services - Page 2
Regarding bidding, which we have conducted without formal authorization by the City to keep the
• project schedule, reproduction costs alone total nearly $20,000.
Regarding construction- related services, in the 2004 estimate the schedule was set such that only 1
staff -year was required for construction observation. The current proposal includes 1.5 staff -years for
construction observation. We believe this is necessary because of the changed project timing. We
now have a winter start and summer completion instead of a summer start and winter completion,
which compresses the available construction time and requires more on -site activity during that
compressed time -frame.
Our agreements did not include any City-paid testing services. When we prepared the draft PFA
application, we did not receive any input from the City regarding testing costs. We can indude those in
the application update, which will be prepared after the project is awarded.
I hope this addresses your questions about engineering costs.
Scott Young
EarthTech and staff will be meeting prior to the Council meeting to review these issues. As noted
earlier, I will also be sending out the additional information requested from EarthTech as soon as it
1:- 1110►I[.&M
Thank you for your consideration.
•
cc: Gary Plotz — City Administrator
Kent Exner — City Engineer
Randy DeVries — Water/Wastewater Director
Dick Nagy— Water Systems Supervisor
•
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ENGINEERING SERVICES PROPOSAL
WTP IMPROVEMENTS -Phase 2 Construction Services
Hutchinson, Minnesota
February 3, 2006
Project Background
Earth Tech completed a "WTP Design Study', dated April 2004, for the City of
Hutchinson recommending a membrane treatment facility utilizing reverse osmosis and
biological filtration to meet the City's desired water quality goals, including source water
iron and ammonia reduction and copper corrosion control. On April 27, 2004, the
Hutchinson City Council adopted the recommendations and supporting reports, and
authorized City staff to enter into an engineering services agreement with Earth Tech to
implement the project.
Earth Tech completed the "Water System Improvements Preliminary Design Report,
dated October 2004, which provides design documentation for the improvements and
was the basis for the "Value Engineering" review conducted by the City of Hutchinson.
Value Engineering was conducted on Tuesday, October 26, 2004, the findings of which
are documented in Meeting Minutes received November 14, 2004. City staff developed
action items from the value engineering review and a memo, dated December 14, 2004,
documents those items. The value engineering action items, together with the
preliminary design report, equipment procurement, the well, reservoir & WTP design
and the Phase 1 construction engineering services provide the basis for the Phase 2
construction engineering services, which this proposal addresses.
Project implementation consists of multiple procurement /construction contracts,
including:
1. Membrane Equipment Procurement
2. BioFilter Equipment Procurement
3. Water Supply Well
4. Ground Storage Reservoir
5. WTP Construction & Equipment Installation
Items 1 -5 have been bid and construction has been completed for items 3 and 4.
Equipment procurement is approaching delivery and the WTP construction contract is
ready for award. Engineering construction- related services (CRS) will be implemented in
two (2) phases, including:
1. Engineering CRS for Well No. 8, 1.5 mg Reservoir, BioFilter Equipment
Procurement and Membrane Equipment Procurement
2. Engineering CRS for the WTP Building and Site Improvements
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WTP Proposal -Phase 2 Construction Services
February 3, 2006
Page 2 of 2
Earth Tech Responsibilities
This proposal addresses Phase 2 engineering construction - related services (CRS) to
implement the recommended plan, as well as supplemental services for previous
authorizations. Major efforts for the construction contract include:
1. Bidding Assistance
2. Construction Contract Administration, including:
a. Project Management
b. Weekly /Bi- weekly Meetings
c. Payment Requests/Recommendations
d. Change Orders, as appropriate
e. Record Drawings /Information documentation
f. Contract Close -out
3. Shop Drawings Review
4. Equipment Contracts Coordination
5. Construction Observation
6. O &M Manual/Review
7. Start -up Services Assistance
Client Responsibilities
The City of Hutchinson shall be responsible for the following services:
1. Assign a Project Manager, who will be the primary liaison with Earth Tech staff
during the conduct of the project. This person shall generally provide direction
and decisions on behalf of the City.
2. Provide background reports and information, as may be available and necessary
for the conduct of the project.
3. Coordinate project requirements with the Minnesota Department of
Transportation (MnDOT), who is planning an improvement adjacent to the WTP
Improvements, as well as other local projects.
Assumptions
This proposal is based on the following assumptions:
1. Construction contract will be complete by June 30, 2007.
2. Construction observation is no more than 3,120 hours (1.5 staff years).
3. O &M Manual includes a $40,000 allocation until determination of final format.
Fees
Earth Tech will complete the Services described above at a cost of $1,275,000.
LAwork%hutchW3581projmgt\WTP CRS Phase 2 Proposal 20060203.doc
e
I (d)
CONSULTING AGREEMENT AND AUTHORIZATION TO PROCEED
This Agreement between EARTH TECH, Inc, d.b.a. Earth Tech Consulting, Inc., a California corporation, ( "ETI ") with offices at
3033 Campus Drive North, Suite 290, Minneapolis, Minnesota 55441 and City of Hutchinson ( "CLIENT'), with offices at 111
�
san Street SE: Hutchinson, MN 55350 .
MW
1. ETI agrees to perform the services described in its PROPOSAL dated: February 3, 2006, including attachments and amendments
( "SERVICES ").
2. CLIENT authorizes ETI to perform these SERVICES for the following project and location:
Engineering Services — WTP Ipiprovements - Phase 2 Construction Services
3. ETI is willing to perform the SERVICES in exchange for the following fee (check and c oniplete):
CLIENT will pay on a time and material basis. ETI will invoice according to the Fee Schedule* attached to the
PROPOSAL.
X CLIENT will pay a lump sum of $1,275,000.00. ETI will invoice monthly on a percentage completed basis.
CLIENT will pay on a time and material basis not to exceed the sum of $ . ETI will invoice according to
the Fee Schedule* attached to the PROPOSAL up to the stated limit. Upon reaching the limit, ETI will stop performing
unless CLIENT authorizes further work in writing.
CLIENT will pay a retainer in the amount of $ , to be applied against the fee.
* ETI reserves the right to adjust its Fee Schedule annually.
4. Billing: ETI will submit invoices to CLIENT monthly. CLIENT recognizes that timely payment is a material part of this
Agreement. Each invoice is due and payable within thirty (30) calendar days of the date of the invoice. CLIENT will pay an
additional charge of one and one -half percent per month not to exceed the maximum, rate allowed by law for any payment
•received_ by ETI more than thirty (3 0) calendar days from the date of the invoice. CLIENT will pay when due that portion of
invoice, if any, not in dispute. If CLIENT fails to pay any undisputed invoiced amounts within thirty (30) calendar days of the
date of the invoice, ETI may suspend its performance or terminate this Agreement without incurring any liability to CLIENT and
without waiving any other claim against CLIENT.
5. Special Provisions: X NONE ATTACHMENT
6. CLIENT RECOGNIZES THAT THE PRESENCE OF HAZARDOUS MATERIALS OR POLLUTION ON OR
BENEATH THE SURFACE OF A SITE MAY CREATE RISKS AND LIABILITIES. CONSULTANT HAS NEITHER
CREATED NOR CONTRIBUTED TO THIS POLLUTION. CONSEQUENTLY, CLIENT RECOGNIZES THIS
AGREEMENT WILL ACCORDINGLY LIMIT CONSULTANT'S LIABILITY.
CLIENT confirms reading this document in full (including the terms 7 through 18 on the following page). This Agreement when
executed by Earth Tech is an offer to perform the services, open for acceptance within 30 days. This Agreement becomes effective on
the date CLIENT signs below.
CLIENT:
Lo
Name: Steven W. Cook
Title: Mayor
By:
Name: Gary D. Plotz
• Title: City Administrator
Date:
MORWInAi1
ETI - EARTH TECH, Inc., d.b.a. Earth Tech Consulting, Inc.
By:
Name: J. Michael Valentine
Title: Vice President
Date: February 3. 2006
l (A
Page 10
7. Standard of Care: ETI will perform the Services in accordance with the standards of care and diligence normally practiced by consulting
firms performing services of a similar nature in the same locale.
8. Indemnity/Limitation of Liability: Subject to any limitations stated in this Agreement, ETI will indemnify and hold harmless CLIENT, its
officers, directors, employees, and subcontractors, from and against all claims and actions, including reasonable attorneys fees, arising out of
• damages or injuries to persons or tangible property to the extent they are caused by a professionally negligent act, error, or omission of ETI or
any of its agents, subcontractors, or employees in the performance of Services under this Agreement. ETI will not be responsible for any loss,
damage, or liability arising from any contributing negligent acts by CLIENT, its subcontractorsi agents, staff, or consultants. Neither party will
be responsible to the other for consequential damages including, but not limited to, loss of profit, loss of investment or business interruption.
The CLIENT also agrees to seek recourse only against ETI and not against its officers, employees, directors, or shareholders. The CLIENT
agrees to limit ETTs liability due to breach of contract, warranty or negligent acts, errors or omissions of ETI to $50,000 or the fee paid to
ETI under this Agreement, whichever is greater.
9. Insurance: During the period that Services are performed under this Agreement, ETI will maintain the following insurance: (1) Workers'
Compensation coverage in accordance with the laws of the states having jurisdiction over its employees engaged in the Services and
Employer's Liability Insurance (limit of $500,000 each occurrence.); (2) Commercial General Liability Policy with a limit of $1,000;000 per
occurrence and a $2,000,000 aggregate; (3) Commercial Automobile Liability with a limit of $500,000 per occurrence and a $1,000,000
aggregate; and (4) Professional Liability coverage with a $500,000 limit on each claim and a $1,000,000 aggregate. Client agrees ETI will not
be liable for any loss, damage, or liability arising out of this Agreement beyond the coverage, and conditions of such insurance with limits as
stated above.
10. Hazardous Substances/Hazardous Waste: CLIENT represents that if CLIENT knows or has reason to suspect that hazardous substances or
pollution may exist at the project site, CLIENT has fully informed ETI. In the event ETI encounters hazardous substances or contamination
significantly beyond that originally represented by CLIENT, ETI may suspend its Services and enter into good faith renegotiation of this
Agreement. CLIENT acknowledges that ETI has no responsibility as a generator, treater, storer, or disposer of hazardous or toxic substances
found or identified at a site and CLIENT agrees to defend, indemnify, and hold harmless ETI, from any claim or liability, arising out of ETI's
performance of work under this Agreement and made or brought against ETI for any actual or threatened environmental pollution or
contamination except to the extent that ETI has negligently caused or contributed to any such pollution or contamination. This indemnification
includes reasonable attorney fees and expenses incurred by ETI in defense of such claim.
11. Sample Ownership: All samples and cuttings of materials containing hazardous contaminants are the property and responsibility of CLIENT.
Removal of cuttings from the project site will remain the obligation of CLIENT. Absent direction from CLIENT, ETI may rewm all
contaminated samples and laboratory byproducts to the CLIENT for proper disposal or treatment.
• 12. Buried Utilities: In those situations where ETI performs subsurface exploration, CLIENT, to the extent of its knowledge, will furnish to ETI
information identifying the type and location of utilities and other mart -made objects beneath the surface of the project site. ETI will take
reasonable precautions to avoid damaging these utilities or objects. Prior to penetrating the site's surface, ETI will furnish CLIENT a plan
indicating the locations intended for penetration. CLIENT will approve the location of these penetrations and authorize ETI to proceed.
13. Documents and Records: CLIENT acknowledges that ETI's reports, boring logs, field data, field notes, laboratory test data, calculations,
estimates and other similar documents ( "Records ") are instruments of professional service, not products. All data ETI prepares for CLIENT
under this Agreement will remain the property of ETI. CLIENT will not use any ETI data or report for any purpose other than its original
purpose as defined in the PROPOSAL. CLIENT has no rights to incomplete or partial data. ETI will retain these Records for a period of three
(3) years following completion of this project. During this time, ETI will reasonably make available the records to the CLIENT. ETI may
charge a reasonable fee in addition to its professional fees for retrieving or copying such records.
14. Change Orders: ETI will treat as a change order any written or oral order (including directions, instructions, interpretations or
determinations) from CLIENT which request changes in the Services. ETI will give CLIENT notice within ten (10) days of the change order
of any resulting increase in fee. Unless Client objects in writing within five (5) days, the change order becomes a part of this Agreement.
15. Third -Party Rights: Except as specifically stated in this Agreement, this Agreement does not create any rights or benefits to parties other than
CLIENT and ETI.
16. Assignment/Status: The CLIENT will not delegate, assign; sublet, or transfer any interest in this Agreement without the written consent of
ETI. ETI is an independent consultant and not the agent or employee of CLIENT.
17. Termination: Either party may terminate the Services with or without cause upon ten (10) days advance written notice. If Client terminates
without cause, CLIENT will pay ETI costs incurred, noncancelable commitments, and fees earned to the date of termination and through
demobilization, including any cancellation charges of vendors and subcontractors.
18 Complete Agreement: The Parties acknowledge this Agreement, including the Proposal and any Attachments constitute the entire Agreement
between them Unless stated otherwise in this Agreement, this Agreement may not be modified except in a writing signed by both parties. The
• parties agree that California law governs this Agreement and any dispute involving the Agreement.
Conssf 98k (Aug 13, 1998) (10/03)
a W
•
C
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Earner, City Engineer
Randy DeVries, Director of Water/Wastewater Operations
RE: Consideration of Accepting Bids for Letting No. 2 Project No. 06-02 (Water
Treatment Improvements)
DATE: February 14, 2006
Attached is the Resolution Accepting Bids and Awarding Contract for Letting No. 2.
Bids for the above referenced Letting were received and opened on Thursday, February 2"d. Eight (8)
responsive bids were submitted for consideration. Gridor Construction, Inc., of Buffalo, Minnesota, submitted
the apparent low bid in the amount shown on the Resolution.
EarthTech, project engineering consultant, has reviewed the bids and provided a Letter of Recommendation
(see attached). EarthTech notes that Alternates No. 1 & 2 should be accepted, thus arriving at a total contract
amount of $10,420,000.00. Further discussion regarding the aspects of the alternate bids may be addressed at
the City Council meeting. The Engineer's opinion of probable cost of construction for this Letting was
$10,550,000.00. City staff and EarthTech believe that Gridor Construction, hic., is qualified and capable of
completing the work specified within this Letting.
We recommend awarding this project in the amount of $10,420,000.00 to Gridor Construction, Inc.
cc: Gary Plotz — City Administrator
q (d)
0
I' 1
EarthTech
A ifw Idwnetmal Ltd. fempam
February 7, 2006
John Rodeberg, Director
Engineering & Public Works
City of Hutchinson
111 Hassan Street South East
Hutchinson, Minnesota 55350 -2522
Subject: Letter of Recommendation
Water Treatment Plant Replacement
Letting No. 2/Project No. 06-02
Earth Tech Project No. 83358
Dear Mr. Rodeberg:
3033 Campus Drive P 763.551.1001
Suite 290 F 763.551.2499
Minneapolis, MN 55441 www.earthtech.com
Pursuant to the Official Notice to Bidders, sealed bids for the referenced Project were received at the
office of the City Engineer/Director of Public Works on February 2, 2006 at 2:00 p.m. and publicly
opened and read aloud. City staff reviewed all the Bids received for the Work and prepared the
enclosed Bid Tabulation.
Earth Tech reviewed the two lowest bids and prepared this written recommendation concerning the
award of the construction contract. Our recommendations have been made following discussions
with City staff on the bids submitted.
Eight (8) sealed bids were received. The low base bid was submitted by Gridor Constr., Inc. of
Buffalo, Minnesota, in the amount of $ 9,985,000.00. The second low base bid was submitted by
Rice Lake Construction Group of Deerwood, Minnesota, in the amount of $10,784,000.00.
The Bidding Documents included three (3) Alternates, including:
1. Assignment of Reverse Osmosis Contract.
2. Assignment of Bio- Filtration Contract.
3. Elimination of Reservoir Retaining Walls.
Consideration of any combination of the Alternates does not change the low bidder for the project
and has only a marginal effect on the order of bidders 4 -8. Earth Tech does not recommend that
Alternate 3 be accepted since it increases the potential for erosion around the reservoir.
Alternates 1 and 2 should be considered by the City for multiple reasons, as detailed herein. Without
the Alternates, the City of Hutchinson is responsible for accepting shipment of the equipment,
insuring the equipment and coordinating the demonstration testing processes and start-up among
the construction contract, reverse osmosis system and bio- filtration system. The demonstration
testing process will run a minimum of 35 days and could stretch to '60 days or more. The substantial
completion date for the contract, which includes demonstration testing and start-up, is
q Cd)
EarthTech
• ATyulftwu nalUd.Cmpaay
John Rodeberg
City of Hutchinson
February 7, 2006
Page 2 of 3
February 28, 2007. Any delay in proving the reverse osmosis and bio- filtration equipment, relative to
the construction contract, is the City s responsibility and places the City at risk for contract price and
time increases. These costs may be assessable back to the equipment suppliers if they are proven
responsible for the delay.
Contract timing was specifically established so that demonstration testing and start-up of the new
facility occurred during the winter months, when system demands are low, since we need to have
some wells supply the existing WTP and other wells supply the new WTP. Therefore, anytime delay
not only may have a potential dollar cost associated with it, but may also create a situation wherein
the City cannot supply the water demands of the distribution system. Providing a single line of
responsibility for system installation, testing, start-up and performance greatly reduces the possibility
of Contract Time and Price increases.
Further, incorporating Alternates 1 & 2 in the project award allows for a reduction in engineering
construction - related services. Our proposal includes $25,000.00 in labor and expenses to assist the
City with coordinating the equipment contracts with the construction contract This cost can be
deleted from our services if Alternates 1 & 2 are incorporated in the construction contract.
With Alternates 1 & 2, the low bid was submitted by Gridor Constr., Inc. of Buffalo, Minnesota, in the
. amount of $ 10,420,000.00. The second low bid was submitted by Rice Lake Construction Group
of Deerwood, Minnesota, in the amount of $10,984,000.00.
The Engineer's opinion of probable cost of construction for the Project was $10,550,000.00. The low
base bid was 5.4% below this probable cost.
Earth Tech reviewed the qualifications, staff and experience of Gridor Constr., Inc., as well as their
list of proposed major sub - contractors and suppliers, all of which are attached. Gridorcompleted the
expansion of the City's existing WTP in the 1980's and Earth Tech has had positive past experience
also.
0
It is our opinion that the low Bidder, Ghdor Constr., Inc., submitted a responsive bid and is qualified
and capable of performing the Work as specified. It is therefore recommended that a contract be
awarded to Gridor Constr., Inc., with Alternates 1 & 2, in the amount of $ 10,420,000.00.
I (d)
EarthTech
• - ATya IMe n6ml Ltd Company
We respectfully present these recommendations for review and'consideration.
We will be pleased to answer any questions concerning the recommendations.
Enclosure: Tabulation of Bids
Contractor's Qualifications, etaL
L: \work\ hutch\ 83358\projmgt lAwardRecommendabon 20060204.doc
u
0
John Rodeberg
City of Hutchinson
February 7, 2006
Page 3 of 3
q cc)i
RESOLUTION NO. 12908
• RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.2
PROJECT NO. 06-02
Whereas, pursuant to an advertisement for bids for the furnishing
of all labor and material for the
construction of new water treatment plant facilities, bids were received, opened and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder
Amount Bid Alternate 1
Alternate 2
Alternate 3
Gridor Construction Inc
$9, 985 ,000.00 $215,000.00
$220,000.00
- $25,000.00
Rice Lake Construction Group
$10,784,000.00 $100,000.00
$100,000.00
- $25,000.00
Knutson Construction Services
$11,151,000.00 $42,000.00
$51,000.00
- $25,000.00
Robert L Carr Co.
$11, 220 ,000.00 $250,000.00
$300,000.00
- $15,000.00
Shaw Lundquist Associates Inc
$11,353,000.00 $165,000.00
$82,500.00
- $29,000.00
Graham Penn -Co Construction Inc
$11,453,684.00 $100,000.00
$100,000.00
- $29,453.00
Madsen - Johnson Corporation
$11,579,600.00 $50,000.00
$50,000.00
- $30,000.00
Borson Construction Inc
$11 ,658,000.00 $65,000.00
$85,000.00
- $29,600.00
and whereas, it appears that Gridor Construction Inc of Buffalo MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Gridor
Construction Inc of Buffalo MN, in the amount of $10,420,000.00 (Base Bid, Alternates 1 & 2) in the name of the
City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefore.
• approved by the City Council and on file in the office of the Director of Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall
be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 14th day of February 2006.
Mayor
City Administrator
g�d�
C
J
Hutchinson City Center
111 Hzss n Sheet SE
Hutdhmvon, hIN 55350.2522
320.587- 5151JFea 320-234 -4240
M E M G R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Public Works
RE: Review of Crow River Dam Status
DATE: February 8, 2006
There has been significant progress regarding the dam over the last month:
0 US Representative Collin Peterson's staff has noted that the Crow River Dam/Rapids (including
the funding) is in the Water Resources Development Act (WRDA) of 2005. This has been signed by
the House of Representatives, but has been held up in the Senate apparently due to issues in the
wording of the bill. It is likely that the bill will be approved early in this session, and the project
financing available soon after.
0 Barr Engineering has completed a draft of the Dam Replacement Report that outlines a new
design, completely replacing the dam with rapids. This design has many improvements over the last
proposal.
E Staff has been meeting with Mn/DOT and the Department of Natural Resources (DNR) to
resolve conflicts regarding the design and planning for the bridge and dam/rapids, coordinate efforts
and establish schedules. This appears to be moving ahead well.
I have e- mailed the full report to you, and will be presenting its findings, and going over these other
issues, in greater detail.
cc: Gary Plotz — City Administrator
Kent Ermer — City Engineer
John Olson — Public Works Superintendent
Dolf Moon — Director of PRCE
Printed m tecyckd paM - ^ (e)
•
i
•
Appendix A
Cost Summary
Table 1A. Hutchinson Dam Replacement Preliminary Cost Estimate
Hem No.
Bid Item
Quantity
Units
Unit Cost
Extension
1
Mobilization
1
LS
$ 84100.00
84100.00
2
Water Control
1
LS
25 000.00
$ 25 000.00
3
Site Demolition
3.1
Demolish Existing Concrete Weir
1
LS
$ 14,000.00
$ 14,000.00
3.2
Demolish Existing Concrete Wall
1
LS
$ 11,000.00
$ 11,000.00
3.3
Remove & Dispose of Existing Steel Gates
1
LS
$ 6 000.00
$ 6 000.00
3.4
Demolish Existing Gate Structure
1
LS
3 500.00
$ 3,500.00
3.5
Render Gates on Historic Structure Inoperable
1
LS
6 000.00
$ 6,000.00
3.6
Demolish Concrete Sidewalks
98
SY
$ 50.00
$ 4 900.00
3.7
Remove & Dispose of Chain Link Fence
1
LS
$ 1,400.00
$ 1 400.00
3.8
Remove & Salvage Park Equipment
1
LS
2,000.00
$ 2,000.00
4
Site Preparation
4.1
Tree Removal
14
EA
$ 450.00
6,300.00
4.2
Stump Removal
14
EA
$ 50.00
$ 700.00
4.3
Clearing & Grubbing
0.57
Acre
$ 2,000.00
1 140.00
4.4
Topsoil Stri p & Stoclole
305
CY
$ 5.00
1 525 00
4.5
Salvage Piprap & Place
80
CY
$ 10.00
800.00
5
Utilities
5.1
Move & Re -route Underground Electric
1
LS
3250.00
$ 3250.00
5.2
Relocate Light Poles
1
EA
$ 875.00
$ 675.00
5.3
Remove & Re -route Storm Drains
1
LS
$ 14,500.00
$ 14,500.00
6
Spillway Constriction
6.1
Sheet Pile Furnish & Install
3100
SF
$ 30.00
$ 93 D00.00
6.2
Rardom FYI
2290
CY
$ 5.00
$ 11,450.00
6.3
Unclassified Excavation
3020
CY
$ 5.00
15 100.00
6.4
Large Field Stone 4' +
2215
Tons
$ 71.00
$ 157,265.00
6.5
Field Stone 1' -3'
7600
Tons
40.00
$ 304 000.00
6.6
Fieldstone - Cobble (1"-61
160
Tons
$ 40.00
$ 6,400.00
6.7
Field Stone Bedding Material
2340
Tons
$ 23.00
53 820.00
7
Park Layout
7.1
Unclassified Excavation
130
CY
$ 7.00
$ 910.00
7.2
Fine Grading & Shaping
2760
SY
2 D
$ 5,520.00
7.3
Concrete Sidewalk
350
SY
$ 50.00
$ 17,500.00
7.4
Reinforced Concrete
54
CY
$ 700.00
$ 37 800.00
7.5
Granular FYI
280
Tons
20.00
5 600.00
7.6
Engineered Fill
40
Tons
25.00
1,000.00
7.7
Railings
120
LF
$ 75.00
$ 9,000.00
8
Establish Vegetation
8.1
Topsoil Placement
305
CY
2.00
$ 610.00
8.2
Seedin Mulchi Fertitizi
0.57
Acre
$ 1,500.00
855.00
8.3
Tree Plantings
25
EA
250.00
6 250.00
8.4
Native Flowers Shrubs and Vagetabon
1
LS
4,500.00
4 500.00
9
Erosion Control
1
LS
6,000.00
6 000.00
10
Miscellaneous
10.1
Park Benches
2
EA
$ 900.00
$ 1,800.OD
Subtotal
$ 925,370.00
Engineering Detailed Desi n
70,000.00
Construction Su
$ 30,000.00
Subtotal
$ 100,000.00
Conti en 309/6
307,611.00
Total
T1,332 ,981.00
A -]
I ce�
Appendix B
Plan Drawings
i��
1
EMTING DAM
AND SPILLWAY /
�. i NORMAL POOj - �. -"
WATER SURFACE,,,r
s
t
•Flag Pale:
r
Pfh4 2—P5
1
NORVALL POOL
WATER SURFACE
EL.10 -30.30
I ' \ `
0
6
4 20.0 �z
Figure 1 B. Plan View of Existing Conditions
v, j
s�r'J" 2
NORVALL POOL
WATER SURFACE
EL.10 -30.30
I ' \ `
0
6
4 20.0 �z
Figure 1 B. Plan View of Existing Conditions
v, j
NORVALL POOL
WATER SURFACE
EL.10 -30.30
I ' \ `
0
6
4 20.0 �z
Figure 1 B. Plan View of Existing Conditions
Figure 2B. Plan View of Conceptual Plan
Im
q?�J
n
U
Memo
TO: Mayor and City Council
Frorre Jean Ward, HRA Executive Director 1'{" WG �-
n - 2/9!2006
Re: Request to schedule joint meeting with HRA and City Council
At the January HRA Board meeting, the HRA Board discussed setting a meeting date to review 2005
HRA accomplishments and 2006 objectives along with the opportunity for everyone to touch vase
regarding input for future HRA program planning. The HRA Board respectfully requests consideration
of meeting on March 21, 2006 at 8:30 A.M. in the City Center main conference room.
•
C�
J
bly
i
•
U
R55APPYRV
CITY OF HUTCHINSON
By Check Number
AP Payment Register with Voids
Check Date
02/01/2006
-
Ck Date
Type
Check #
Vendor
Name
Amount
02/01/2006
PK
134195
` 122615
CENTRAL LAKES COLLEGE
60.00
02/01/2006
PK
134196
102530
HUTCHINSON CO-OP
17,180.52
02/01/2006
PK
134197
105515
HUTCHINSON UTILITIES
60,424.29
02/01/2006
PK
134198
102038
HUTCHINSON, CITY OF
173,825.59
02/01/2006
PK
134199
102573
MCLEOD COOP POWER
3,200.00
02/01/2006
PK
134200
122616
MINNESOTA CHIEFS OF POLICE
485.00
02/01/2006
PK
134201
104454
MINNESOTA'S BOOKSTORE
126.58
02101/2006
PK
134202
122617
MN FALLEN FIREFIGHTERS MEMORIA
180.00
02101/2006
PK
134203
104988
NAGEL, JOSEPH
65.00
02/01/2006
PK
134204
102167
PITNEY BOWES
126.00
02/01/2006
PK
134205
102052
QUALITY WINE & SPIRITS CO.
4,050.26
02/01/2006
PK
134206
104641
RADISSON
255.38
02JO112006
PK
134207
102606
SCHMELING OIL CO
15,782.03
02/01/2006
PK
134208
122618
SIGARMS ACADEMY
350.00
02/01/2006
PK
134209
110990
STARKE, MELISSA
101.10
276,211.75
Account Nu
#
276,211.75
Joid Amou
0
:7
0
PAYROLL DATE: February 3, 2006
Period Ending Date: January 28, 2006
FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER
TO STATE AND IRS
DO NOT ISSUE CHECKS FOR THIS PAGE
AMOUNT ACCT#
$21,583.34 9995.2034
$11,495.58 9995.2240
$3,303.10 9995.2242
NAME DESCRIPTION
WITH. TAX Employee Contribution - Federal Tax
ACCOUNT
Employee Contribution - Soc. Security
Employee Contribution - Medicare
$36,382.02 Sub -Total - Employee Contribution
$11,495.58 9995.2240 Employer Contribution - Social Security
$3,303.10 9995.2242 Employer Contribution - Medicare
$14,798.68 Sub -Total - Employer Contribution
$51,180.70 Grand Total - Withholding Tax Account
$9,492.52 9995.2035 MN DEPT OF REVENUE
$13,185.76 9995.2241 PERA Employee Contribution - Pension Plan
$15,772.31 9995.2241 Employer Contribution - Pension Plan
$28,958.07 Sub -Total - PERA
$15.86 9995.2243 PERA -DCP Employee Contribution - Pension Plan
$15.86 9995.2241 Employer Contribution - Pension Plan
$31.72 Sub - Total - DCP
$28,989.79 GRAND TOTAL - PERA
Finance Director Approval
Per Journal Entries Difference
Fica
$ 22,991.16
Medicare
$ 6,606.20
Withholding
$ 21,583.34
Total
$ 51,180.70 $0.00
State Tax
Pere
DCP
Total
$ 9,492.52 $0.00
$ 28,973.93
$ 15.86
$ 28,989.79
$0.00
L
CJ
0
r�
LJ
R55APPYRVI
CITY OF HUTCHINSON
By Check Number
AP Payment Register with Voids
Check Date
02/08/2006
-
Ck Date
Type
Check #
Vendor
Name
Amount
02/08/2006
PK
134210
'
101919
AMERICAN FAMILY INS CO.
166.55
02/08/2006
PK
134211
119212
BLOCK FARMS & TRUCKING
6,076.00
02/0812006
PK
134212
101872
H.R.L.A.P.R.
313.25
02/08/2006
PK
134213
122645
HAGERSTOWN METAL FABRICATORS
1,338.80
02/08/2006
PK
134214
102961
HRA
2,300.00
02108/2006
PK
134215
102541
HUTCHINSON TELEPHONE CO
8,314.78
02/08/2006
PK
134216
102633
HUTCHINSON, CITY OF
7,998.49
02/08/2006
PK
134217
102635
HUTCHINSON, CITY OF
722.02
02/08/2006
PK
134218
101873
ICMA RETIREMENT TRUST
3,916.53
02/0812006
PK
134219
101876
ING LIFE & ANN CO.
1,160.00
02/08/2006
PK
134220
122584
MEEDS, SHARON
822.40
02/08/2006
PK
134221
102449
MINNESOTA CHILD SUPPORT PAYMEN
257.03
02108/2006
PK
134222
101947
MINNESOTA DEPT OF LABOR & INDU
1,130.00
02/08/2006
PK
134223
103504
MINNESOTA RURAL WATER ASSC.
250.00
0210812006
PK
134224
102649
MPCA
32.00
02108/2006
PK
134225
102649
MPCA
32.00
02/08/2006
PK
134226
101914
NCPERS LIFE INS.
524.00
02/08/2006
PK
134227
101875
ORCHARD TRUST COMPANY, LLC
300.00
02/08/2006
PK
134228
102445
POSTMASTER
1,260.00
02/08/2006
PK
134229
102096
PRUDENTIAL MUTUAL FUNDS
30.00
02/08/2006
PK
134230
102052
QUALITY WINE & SPIRITS CO.
4,930.79
02108/2006
PK
134231
121176
REINER ENTERPRISES, INC
2,011.40
02/08/2006
PK
134232
103967
SPECIAL OPERATIONS TRAINING AS
1,240.00
02/08/2006
PK
134233
121601
TRI -CAP CONSTRUCTION
1,800.00
46,926.04
Account Nui
#
46,926.04
Void Amou
0
0 .9
R55APPYRV
CITY OF HUTCHINSON
By Check Number
AP Payment Register with Voids
Check Date 02/14/2006
Ck Date Typ Check #
Vendor Name
02/14/2006 PK
134234
102759 AARP
02/14/2006 PK
134235
103789 ABELN, BONNIE
02/14/2006 PK
134236
102126 ACE HARDWARE
02/14/2006 PK
134237
122724 ALLEN, RITA
02/14/2006 PK
134238
101867 AMERICAN WATER WORKS ASSN
02/14/2006 PK
134239
101867 AMERICAN WATER WORKS ASSN
02/14/2006 PK
134240
122653 AMERICAN WATER WORKS ASSOC.
02/14/2006 PK
134241
102430 AMERIPRIDE LINEN & APPAREL
02/14/2006 PK
134242
122661 ANDERSON, BRENT
02/14/2006 PK
134243
105204 ARCTIC GLACIER PREMIUM ICE INC
02/14/2006 PK
134244
111041 ARROW TERMINAL LLC
02/14/2006 PK
134245
102260 ASHBROOK SIMON HARTLEY OPERATI
02/14/2006 PK
134246
121787 B & H PHOTO - VIDEO -PRO AUDIO
02/14/2006 PK
134247
122638 BALLARD, JACOB
02/14/2006 PK
134248
101926 BARR ENGINEERING CO
02/14/2006 PK
134249
101925 BECKER ARENA PRODUCTS
02/14/2006 PK
134250
101916 BERNICK COMPANIES, THE
02/14/2006 PK
134251
117097 BERSCHEID BUILDERS
02/14/2006 PK
134252
120738 BERTELSON'S
02/14/2006 PK
134253
122662 BINSFELD, MELISSA
02/14/2006 PK
134254
122642 BIOCYCLE
02/14/2006 PK
134255
121591 BLADE PHOTO IMAGING & PORTRAIT
02/14/2006 PK
134256
119212 BLOCK FARMS & TRUCKING
02/14/2006 PK
134257
101987 BRANDON TIRE CO
02/14/2006 PK
134258
103349 BRANDT GARMET LETTERING
02/14/2006 PK
134259
102752 BRAUN INTERTEC CORP
02/14/2006 PK
134260
122737 BRENTRICK, INC
02/14/2006 PK
134261
102680 BRUNNER, DOLORES
02/14/2006 PK
134262
102470 BUFFALO CREEK ENTERPRISES
02/14/2006 PK
134263
102888 BURICH, HARRIET
02/14/2006 PK
134264
122639 BURICH, JORDAN
02/14/2006 PK
134265
121089 BUSHMAN, RAQUEL
02/14/2006 PK
134266
102136 BUSINESSWARE SOLUTIONS
02/14/2006 PK
134267
102456 C & L DISTRIBUTING
02/14/2006 PK
134268
104512 CALIFORNIA CONTRACTORS SUPPLIE
02/14/2006 PK
134269
102117 CARQUEST AUTO PARTS
02/14/2006 PK
134270
104391 CENTRAL HYDRAULICS
02/14/2006 PK
134271
102253 CENTRAL MCGOWAN
02/14/2006 PK
134272
121469 CENTRAL MINNESOTA GARAGE DOOR,
02/14/2006 PK
134273
104163 CHIEF SUPPLY CORP
02/14/2006 PK
134274
110865 CHOICEPOINT SERVICES INC
02/14/2006 PK
134275
105423 CINDY'S HOUSE OF FLORAL DESIGN
02/14/2006 PK
134276
121036 CNH CAPITAL AMERICA LLC
02/14/2006 PK
134277
102741 COBORN'S INCORPORATED
02/14/2006 PK
134278
102213 COMMISSIONER OF TRANSPORTATION
02/14/2006 PK
134279
122740 COMPAR, INC
02/14/2006 PK
134280
114585 COPYMED INC
02/14/2006 PK
134281
121750 CORNERSTONE CONTRACTING
Amount Void Amou
190.00
122.00
1,137.83
104.00
135.00
135.00
137.00
351.04
89.20
53.56
115.04
72,542.87
18,351.00
81.25
44,728.29
1,432.17
415.90
100.00
856.81
19.27
69.00
12.69
1,960.00
1,737.79
566.04
532.00
79.00
91.00
59.52
94.25
81.25
490.00
613.84
28,192.25
149.40
86.92
1,953.20
133.43
515.19
194.03
174.00
46.50
14,768.12
680.25
26.02
12,513.75
20.45
27,601.30
0
0
0
0
02/14/2006 PK
134282
117879 CORNWELLTOOLS
57.71
02/14/2006 PK
134283
102484 CORPORATE EXPRESS
7,157.44
02/14/2006 PK
134284
103123 CRONATRON WELDING SYSTEMS INC
854.31
02/14/2006 PK
134285
102050 CROW RIVER AUTO
261.28
02/14/2006 PK
134286
102289 CROW RIVER GLASS
200.00
02/14/2006 PK
134287
102220 CROW RIVER PRESS INC
235.72
02/14/2006 PK
134288
104884 CULLIGAN
30.00
02/14/2006 PK
134289
102186 CULLIGAN WATER COND
37.28
02/14/2006 PK
134290
103791 CUMMINS NPOWER, LLC
1,250.25
02/14/2006 PK
134291
122738 CUSTOM DOOR SALES, INC
3,447.42
02/14/2006 PK
134292
102678 DAGGETT, DORIS
94.25
02/1412006 PK
134293
102488 DAY DISTRIBUTING
3,319.65
02/14/2006 PK
134294
119437 DEHN, PETER
60.00
02/14/2006 PK
134295
104571 DELACORE RESOURCES
3,156.25
02/1412006 PK
134296
122647 DEPPERSCHMIDT, BRAD
45.00
02/14/2006 PK
134297
122633 DEPT OF EMPLOYMENT & ECONOMIC
2,030.10
02/14/2006 PK
134298
102698 DEVRIES, RANDY
331.44
02/14/2006 PK
134299
102710 DOMINO'S PIZZA
61.12
02/14/2006 PIK
134300
102393 DON HUME
352.36
02/14/2006 PK
134301
104084 DONOHUE & ASSOC
7,999.50
02/14/2006 PK
134302
122663 DORWEILER, PEGGY
44.08
02/14/2006 PK
134303
102450 DOSTAL ELECTRONIC'S CENTER
1,410.11
02/14/2006 PK
134304
122591 DOUBLE L INC.
487.50
02/14/2006 PK
134305
103024 DRIVERS LICENSE GUIDE CO
26.95
02/14/2006 PK
134306
113181 DROP -N -GO SHIPPING, INC
38.70
02/14/2006 PK
134307
102236 DUININCK BROS INC.
121,637.52
•02/14/2006
PK
134308
102236 DUININCK BROS INC.
13,363.23
02/14/2006 PK
134309
102236 DUININCK BROS INC.
26,472.43
02/14/2006 PK
134310
102647 DYNA SYSTEMS
574.11
02/14/2006 PK
134311
104415 EARTH TECH
94,389.50
02/14/2006 PK
134312
102726 ECOLAB PEST ELIM
51.12
02/14/2006 PK
134313
102354 ECONO FOODS
232.27
02/14/2006 PK
134314
105555 EHLERS & ASSOC
175.00
02/14/2006 PK
134315
102326 ELECTRIC MOTOR CO
70.00
02/14/2006 PK
134316
102356 ELECTRO WATCHMAN
274.77
02/14/2006 PK
134317
102184 ELECTRONIC SERVICING
129.12
02/14/2006 PK
134318
119796 ELLEFSON, TIM
96.00
02/14/2006 PK
134319
117838 ENGWALL, MAXINE
91.00
02/14/2006 PK
134320
122594 EW INGS, BRIAN
80.00
02/14/2006 PK
134321
102223 FARM -RITE EQUIPMENT
2,662.50
02/14/2006 PK
134322
104137 FASTENAL COMPANY
342.33
02/14/2006 PK
134323
105371 FENSKE, BRUCE
60.00
02/14/2006 PK
134324
112383 FIELD, THERESA
52.00
02/14/2006 PK
134325
121017 FIRE MARSHALS ASSOC. OF MN
35.00
02/14/2006 PK
134326
102417 FLEX COMPENSATION INC.
883.00
02/14/2006 PK
134327
113201 FLORIDA GARDEN PRODUCTS, INC
6,691.25
02/14/2006 PK
134328
102443 FRONTLINE PLUS FIRE & RESCUE
149.95
02/14/2006 PK
134329
102526 G & K SERVICES
1,493.43
02/14/2006 PK
134330
101945 GALL'S INC
100.25
02/14/2006 PK
134331
120284 GAVIN, OLSON & WINTERS, LTD
3,000.00
02/14/2006 PK
134332
103340 GEB ELECTRICAL INC
375.00
•
02/14/2006 PK
134333
105021 GENERAL TRADING CO
32.93
0
0
0
02/14/2006 PK
134334
122726 GENESIS ON -SITE RECYCLING, INC
990.00
02/14/2006 PK
134335
122548 GFOA
743.75
02/14/2006 PK
134336
122648 GLASS APPLE & ROD PORTELE ELEC
1,095.00
02/14/2006 PK
134337
102861 GLOBAL EQUIP CO.
444.05
02114/2006 PK
134338
102524 GOVERNMENT TRAINING SERVICE
240.00
02/14/2006 PK
134339
101874 GRIGGS & COOPER & CO
16,650.90
02/14/2006 PK
134340
101888 GRINA, LISA
29.99
02/14/2006 PK
134341
102025 H &L MESABI
1,996.34
02/14/2006 PK
134342
115234 HAAS, ANNELLA
91.00
02/14/2006 PK
134343
115231 HAAS, ROMAN
91.00
02/14/2006 PK
134344
122664 HAMMOND, MICHELLE
68.92
02/14/2006 PK
134345
103179 HANSEN DEMOLITION LANDFILL
16.00
02/14/2006 PK
134346
102451 HANSEN DIST OF SLEEPY EYE
1,720.00
02/14/2006 PK
134347
102089 HANSEN GRAVEL
280.00
02/14/2006 PK
134348
104797 HANTGE- SCHMIT, MARSHA
340.00
02/14/2006 PK
134349
105459 HASSINGER, JOHN
94.25
02/14/2006 PK
134350
122654 HEINTZ INC.
665.63
02/14/2006 PK
134351
103240 HEMMAH, KATHY
22.75
02/14/2006 PK
134352
103059 HEMMAH, LLOYD
132.00
02/14/2006 PK
134353
102701 HENRY'S WATERWORKS INC
3,732.85
02/14/2006 PK
134354
102531 HENRYS FOODS INC
897.56
02/14/2006 PK
134355
102518 HILLYARD FLOOR CARE/HUTCHINSON
427.30
02/14/2006 PK
134356
122725 HOLIDAY INN SELECT & SUITES
99.88
02/14/2006 PK
134357
102770 HUTCH SEW & VAC
14.86
02/14/2006 PK "
134358
102363 HUTCH SPORT SHOP
574.85
02/14/2006 PK
134359
102139 HUTCHINSON AREA CHAMBER OF COM
90.00
02/14/2006 PK
134360
102319 HUTCHINSON AREA HEALTH CARE
1,821.00
02/14/2006 PK
134361
102530 HUTCHINSON CO -OP
2,548.30
02/1412006 PK
134362
102533 HUTCHINSON CONVENTION & VISITO
4,777.53
02/14/2006 PK
134363
115652 HUTCHINSON EVENT CENTER
32.25
02/14/2006 PK.
134364
102537 HUTCHINSON LEADER
2,458.10
02/14/2006 PK
134365
102538 HUTCHINSON MEDICAL CENTER
749.00
02/14/2006 PK
134366
102540 HUTCHINSON PLUMBING & HEATING
1,062.13
02/14/2006 PK
134367
102541 HUTCHINSON TELEPHONE CO
542.19
02/14/2006 PK
_ 134368
105161 HUTCHINSON UTILITIES
106,002.50
02/14/2006 PK
134369
105515 HUTCHINSON UTILITIES
2,751.30
02/14/2006 PK
134370
102038 HUTCHINSON, CITY OF
165,000.00
02/14/2006 PK
134371
102072 HUTCHINSON, CITY OF
29,661.00
02114/2006 PK
134372
102633 HUTCHINSON, CITY OF
70,864.50
02/14 /2006 PK
134373
102635 HUTCHINSON, CITY OF
6,448.44
02/14/2006 PK
134374
103099 HUTCHINSON, CITY OF
798.69
02/14/2006 PK
134375
103246 HUTCHINSON, CITY OF
8,050.78
02/14/2006 PK
134376
105160 HUTCHINSON, CITY OF
11,400.32
02/14/2006 PK
134377
103079 ICE SKATING INSTITUTE OF AMERI
25.00
02/14/2006 PK
134378
122655 INTERNATIONAL CITY /COUNTY MANA
1,200.00
02/14/2006 PK
134379
103520 INTERSTATE BATTERY SYSTEMS OF
143.67
02/14/2006 PK
134380
102062 JACK'S UNIFORMS & EQUIPMENT
237.74
02/14/2006 PK
134381
121990 JAY'MALONE MOTORS
263.45
02/14/2006 PK
134382
115855 JEFF MEEHAN SALES INC.
539.38
02/14/2006 PK
134383
102208 JEFF'S ELECTRIC
6,419.90
02/14/2006 PK
134384
102154 JENSEN, ROXANNE
91.00 •
02/14/2006 PK
134385
102554 JERABEK MACHINE SERV
200.46
02/14/2006 PK
02/14/2006 PK
134386
134387
102556 JOES SPORT SHOP
101938 JOHNSON BROTHERS LIQUOR CO.
242.82
8,905.96
02/14/2006 PK
134388
105325 JOHNSON, DORIS
105.13
02/14/2006 PK
134389
102045 JOHNSON, DOUGLAS
1,255.15
02/14/2006 PK
134390
122640 JOHNSON, RALPH
148.00
02/14/2006 PK
134391
122641 JULIUS, MASON
91.00
02/14/2006 PK
134392
102555 JUUL CONTRACTING CO
2,301.50
02/14/2006 PK
134393
122656 KABLE, CONNIE
20.00
02/14/2006 PK
134394
105116 KHC CONSTRUCTION
17,556.90
02/14/2006 PK
134395
102466 KKLN
1,000.00
02/14/2006 PK
134396
103114 KLOSS, TOM
57.53
02/14/2006 PK
134397
102679 KNIGGE, DARLEEN
105.13
02/14/2006 PK
134398
103930 KNOWLEDGE POINT
2,603.50
02/14/2006 PK
134399
122649 KOEPP, JUDI
25.00
02/14/2006 PK
134400
120122 KOSEK, JEFF
228.00
02/14/2006 PK
134401
105697 KQIC -Q102
396.25
02/14/2006 PK
134402
104413 KRIS ENGINEERING
2,183.25
02/14/2006 PK
134403
102561 L & P SUPPLY CO
4,104.74
02/14/2006 PK
134404
122665 LAKE, NATHAN
65.32
02/14/2006 PK
134405
105525 LANO EQUIPMENT OF NORWOOD
653.01
02/14/2006 PK
134406
102563 LEAGUE OF MN CITIES
190.00
02/14/2006 PK
134407
122172 LEE, JEREMY
288.00
02/14/2006 PK
134408
120903 LEXISNEXIS
110.00
02/14/2006 PK
134409
109797 LINDER, PAUL
28.00
02/14/2006 PK
134410
120947 LINKO DATA SYSTEMS, INC
650.00
.02/14/2006 PK
134411
101984 LOCHER BROTHERS INC
17,344.60
.02/14/2006
PK
134412
121463 LYNDE & MCLEOD INC
3,234.00
02/14/2006 PK
134413
102145 M -R SIGN
28.73
02/14/2006 PK
134414
120802 M. AMUNDSON LLP
195.21
02/14/2006 PK
134415
102571 MACQUEEN EQUIP INC
2,086.78
02/14/2006 PK
134416
120127 MANEY INTERNATIONAL INC
171.86
02/14/2006 PK
134417
102093 MANKATO MACK SALES
1,627.58
02/14/2006 PK
134418
102572 MANKATO MOBILE RADIO
1,367.82
02/14/2006 PK
134419
117000 MARIPOSA PUBLISHING
109.32
02/14/2006 PK
134420
122666 MAUNU, JOHN
55.32
02/14/2006 PK
134421
122599 MAURER, MOLLY
39.00
02/14/2006 PK
134422
122729 MBPTA
50.00
02/14/2006 PK
134423
104789 MCGRAW -HILL CONSTRUCTION
49.00
02/14/2006 PK
134424
120468 MCLEOD COUNTY CHIEFS ASSOC
100.00
02/14/2006 PK
134425
116417 MCLEOD COUNTY HISTORICAL SOCIE
75.12
02/14/2006 PK
134426
103046 MCLEOD COUNTY RECORDER
100.00
02/14/2006 PK
134427
113893 MCLEOD COUNTY TREASURER
93.60
02/14/2006 PK
134428
118072 MCLEOD COUNTY TREASURER
2,300.00
02/14/2006 PK
134429
120535 MCPA
40.00
02/14/2006 PK
134430
104297 MCRAITH, CALLEIGH
108.50
02/1412006 PK
134431
122584 MEEDS, SHARON
225.00
02/14/2006 PK
134432
112400 MENARDS - HUTCHINSON
1,169.82
02/14/2006 PK
134433
119912 MIELKE, AARON
332.00
02/14/2006 PK
134434
119858 MINNEAPOLIS, CITY OF
279.13
02/14/2006 PK
134435
119345 MINNESOTA CHAMBER BUSINESS SER
1,062.16
02/14/2006 PK
134436
102668 MINNESOTA CHAPTER IAAI
195.00
•
02/14/2006 PK
134437
114439 MINNESOTA COUNTY ATTORNEY ASSN
37.28
02/14/2006 PK
134438
101992 MINNESOTA DEPT OF HEALTH
32.00
02/14/2006 PK
134439
101992 MINNESOTA DEPT OF HEALTH
32.00
02/14/2006 PK
134440
101947 MINNESOTA DEPT OF LABOR & INDU
20.00
02/14/2006 PK
134441
101947 MINNESOTA DEPT OF LABOR & INDU
122.85
02114/2006 PK
134442
101947 MINNESOTA DEPT OF LABOR & INDU
193.38
02/14/2006 PK
134443
101947 MINNESOTA DEPT OF LABOR & INDU
10.00
02/14/2006 PK
134444
101947 MINNESOTA DEPT OF LABOR & INDU
10.00
02/14/2006 PK
134445
101947 MINNESOTA DEPT OF LABOR & INDU
20.00
02/14/2006 PK
134446
101826 MINNESOTA DEPT OF NATURAL RESO
361.00
02/14/2006 PK
134447
102582 MINNESOTA ELEVATOR INC
99.63
02/14/2006 PK
134448
121937 MINNESOTA OFFICE OF ENTERPRISE
37.00
02/14/2006 PK
134449
105157 MINNESOTA SHREDDING
55.95
02/14/2006 PK
134450
122634 MINNESOTA SOCIETY OF ARBORICUL
99.00
02/14/2006 PK
134451
102583 MINNESOTA VALLEY TESTING LAB
780.75
02/14/2006 PK
134452
110499 MINNESOTA WEIGHTS & MEASURES
230.00
02/14/2006 PK
134453
104454 MINNESOTA'S BOOKSTORE
34.03
02/14/2006 PK
134454
102840 MN TRANSPORTATION ALLIANCE
240.00
02/14/2006 PK
134455
102655. MODERN MAZDA
110.00
02/14/2006 PK
134456
102649 MPCA
270.00
02/14/2006 PK
134457
102649 MPCA
302.00
02/14/2006 PK
134458
102649 MPCA
270.00
02/14/2006 PK
134459
102590 NALCO CHEMICAL CO.
7,147.95
02/14/2006 PK
134460
118643 NAPA AUTO PARTS
49.39
02/14/2006 PK
134461
122667 NEMITZ, CAROL
25.78
02/1412006 PK
134462
103014 NORTHERN BUSINESS PRODUCTS
430.82
02/14/2006 PK
134463
102591 NORTHERN STATES SUPPLY INC
389.35
02/14/2006 PK
134464
119452 NORTHLAND CHEMICAL CORP
501.95
02/14/2006 PK
134465
122214 O'REILLY AUTO PARTS
382.98
02/14/2006 PK
134466
119358 OFFICE OF ENTERPRISE TECHNOLOG
172.28
02/14/2006 PK
134467
122-668 OLMSCHEID, NIKI
58.12
02/14/2006 PK
134468
102155 OLSEN CHAIN & CABLE CO.
684.88
02/14/2006 PK
134469
102592 OLSON'S LOCKSMITH
930.30
02/14/2006 PK
134470
120790 ONE CALL CONCEPTS, INC
41.85
02/14/2006 PK
134471
102483 OTTO ASSOCIATES
152.50
02114/2006 PK
134472
108859 PARTS ASSOCIATES INC
251.56
02/14/2006 PK
134473
101932 PELLINEN LAND SURVEYING
958.40
02/14/2006 PK
134474
122672 PET WASH
40.66
02/1412006 PK
134475
101853 PHILLIPS WINE & SPIRITS
5,879.85
02/14/2006 PK
134476
122739 PINE GROVE SOFTWARE
69.95
02/14/2006 PK
134477
102593 PLOTZ, GARY D.
191.97
02/14/2006 PK
134478
120550 PRELLW ITZ, CATHY
91.00
02/14/2006 PK
134479
102899 PRIEVE LANDSCAPING
51.06
02/14/2006 PK
134480
122657 PRIORITY 1 LIFE SAFETY
424.50
02/14/2006 PK
134481
114391 PRO AUTO & TRANSMISSION REPAIR
462.92
02/14/2006 PK
134482
122741 PUBLIC STRATEGIES GROUP, THE
2,000.00
02/14/2006 PK
134483
102598 QUADE ELECTRIC
334.96
02/14/2006 PK
134484
102052 QUALITY WINE & SPIRITS CO.
6,413.45
02/14/2006 PK
134485
104357 QUINLAN PUBLISHING
156.81
02/14/2006 PK
134486
102604 R & R SPECIALTIES INC
149.00
02/14/2006 PK
134487
102424 RADIO SHACK
44.89
02/14/2006 PK
134488
122601 RECIO, SHEILA
110.50
02/14/2006 PK
134489
122669 REILEIN, JAMIE
6.63
•02/14/2006
02/14/2006 PK
PK
134490
134491
121176 REINER ENTERPRISES, INC
122670 REINER, HENRY
1,292.68
44.52
r�
02/14/2006 PK
134492
114011 REINER, LORETTA
49.00
02/14/2006 PK
134493
120595 REMPLE, MELANIE
50.00
02/14/2006 PK
134494
105266 RESERVE ACCOUNT
1,473.00
02/14/2006 PK
134495
104149 RIVER VALLEY TRUCK CENTERS
120.38
02/14/2006 PK
134496
121677 RUCKS, CAMERON D.
1,916.15
02/14/2006 PK
134497
119208 RUNKE, DOREEN
280.00
02/14/2006 PK
134498
102225 RUNNING'S SUPPLY
699.94
02/14/2006 PK
134499
105081 RUTLEDGE, LENNY
208.18
02/14/2006 PK
134500
120907 SALTMAN LLC
47.93
02/1412006 PK
134501
102436 SARA LEE COFFEE & TEA
293.06
02/14/2006 PK
134502
122671 SCHMANDT, HAZEL
27.11
02/14/2006 PK
134503
102606 SCHMELING OIL CO
102.32
02/14/2006 PK
134504
101940 SCHNOBRICH, MARK
80.00
02/14/2006 PK
134505
120546 SCHROEDER, DENNIS
94.25
02/14/2006 PK
134506
102858 SCHUMANN, CAROLYN A.
101.50
02/14/2006 PK
134507
109801 SCOTT'S WINDOW CLEANING SERVIC
63.90
02/14/2006 PK
134508
102682 SEALE, PEARL
94.25
02/14/2006 PK
134509
112355 SEBORA, MARC
533.87
02/14/2006 PK
134510
101892 SEH
5,038.62
02/14/2006 PK
134511
115821 SEPPELT, MILES
151.07
02/14/2006 PK
134512
102605 SEWING BASKET
23.70
02/14/2006 PK
134513
101910 SHARE CORP
367.25
02/14/2006 PK
134514
102719 SHAW, KAREN
80.00
S02/14/2006
02114/2006 PK
PK
134515
134516
102609 SHOPKO
122650 SKROVE, THERESA
134.69
45.00
02/14/2006 PK
134517
102204 SOIL CONTROL LAB
300.00
02/14/2006 PK
134518
102747 ST. JOSEPH'S EQUIPMENT INC
344.68
02/14/2006 PK
134519
122404 STAN MORGAN & ASSOCIATES
664.51
02/14/2006 PK
134520
102612 STANDARD PRINTING
26.63
02/14/2006 PK
134521
102584 STAR TRIBUNE
27.95
02114/2006 PK
134522
122382 STAR TRIBUNE
110.70
02/14/2006 PK
134523
122730 STATE BANK OF COKATO
3,586.51
02/14/2006 PK
134524
118862 STRATEGIC EQUIPMENT
956.59
02/14/2006 PK
134525
103094 SUBWAY
100.88
02/14/2006 PK
134526
120795 SUPER GROUP PACKAGING & DISTRI
36,081.65
02/14/2006 PK
134527
103220 SWANSON, MARILYN M.
70.74
02/14/2006 PK
134528
119409 THODE, MANDY
61.32
02/14/2006 PK
134529
105540 TONY FORCIER TRUCKING
399.00
02/14/2006 PK
134530
102618 TOWN & COUNTRY TIRE
66.00
02/14/2006 PK
134531
120205 TRANSPORTATION SAFETY APPAREL
128.95
02/14/2006 PK
134532
102620 TRI CO WATER
241.92
02/14/2006 PK
134533
102447 TRICOUNTY ELECTRIC MOTOR SERVI
703.40
02/14/2006 PK
134534
102619 TWO WAY COMM INC
1,143.18
02/14/2006 PK
134535
102624 UNITED BUILDING CENTERS
725.02
02/14/2006 PK
134536
102625 UNITED LABORATORIES
251.00
02/1412006 PK
134537
120919 UNIVERSITY OF MINNESOTA
75.00
02/14/2006 PK
134538
120919 UNIVERSITY OF MINNESOTA
75.00
02/14/2006 PK
134539
119701 UNUM LIFE INS COMPANY OF AMERI
2,826.68
•
02/14/2006 PK
02/14/2006 PK
134540
134541
103210 USA BLUE BOOK
102069 VESSCO INC
722.40
185.71
02/14/2006 PK
134542
101974 VIKING BEER
7,904.50
02/14/2006 PK
134543
102132 VIKING COCA COLA
461.60
02/14/2006 PK
134544
101857 VIKING OFFICE PRODUCTS
63.93
02/14/2006 PK
134545
102630 VIKING SIGNS
69.23
02/14/2006 PK
134546
104709 VIVID IMAGE
125.00
02/14/2006 PK
134547
121147 VSS- VERTECH SOLUTIONS & SERVIC
63.85
02/14/2006 PK
134548
105064 WASTE MANAGEMENT- SPRUCE RIDGE
574.51
02/14/2006 PK
134549
120852 WASTE MANAGEMENT -TC WEST
1,215.26
02/14/2006 PK
134550
122287 WATCHGUARD VIDEO
10,479.60
02/14/2006 PK
134551
122651 WEGNER, WILLIAM
94.25
02/14/2006 PK
134552
102929 WEIS, MARK
168.00
02/14/2006 PK
134553
103870 WEST GROUP
676.53
02/14/2006 PK
134554
122652 WHOLESALE TIRE
117.31
02/14/2006 PK
134555
105208 WOLD ARCHITECTS & ENGINEERS
13,179.60
02/14/2006 PK
134556
102632 XEROX CORP
2,506.29
02/14/2006 PK
134557
111194 ZAJICEK, LORRAINE
11.00
1,205,603.18
Account Number
1,205,603.18
R
