cp01-24-2006 c
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AGENDA
REGULAR MEETING - HUTCIllNSON CITY COUNCIL
TUESDAY, JANUARY 24, 2006
1. CALL TO ORDER- 5:30 P.M.
2. INVOCATION - Rev. Max Myers, Riverside Assembly of God Church
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF JANUARY 10, 2006
Action - Motion to approve as presented
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
DECEMBER 20,2005
2. PLANNING COMMISSION MINUTES FROM DECEMBER 20,2005
3. MOTOR VEHICLE MONTHL Y REPORT FOR NOVEMBER 2005
4. CREEKSIDE ADVISORY BOARD MINUTES FROM DECEMBER 21,2005
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5. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM DECEMBER 20,2005
6. CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2005
7. CITY OF HUTCHINSON INVESTMENT REPORT FOR DECEMBER 2005
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12898 - RESOLUTION FOR PURCHASE (CONTRACT TO RUN BIOSOLIDS
DRYER, THREE DODGE PICKUP TRUCKS)
2. RESOLUTION NO. 12901 - RESOLUTION ESTABLISHING INCOME GUIDELINES AND ASSET
LIMITATIONS FOR SENIOR & DISABLED CITIZENS
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF REZONING TWO LOTS FROM INDUSTMAL/COMMERCIAL TO R2 TO
REMAIN RESIDENTIAL USE LOCATED AT 535 AND 545 5 AVENUE SE WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND
SET SECOND READING AND ADOPTION OF ORDINANCE NO. 06-0427 FOR FEBRUARY 14,2006)
2. CONSIDERATION OF A CONDITIONAL USE PERMIT TO AMEND THE PLANNED
DEVELOPMENT DISTRICT IN FAIRWAY ESTATES SECOND ADDITION TO ALLOW
CONSTRUCTION UP TO THE FRONT AND REAR PROPERTY LINES LOCATED AT 1187
OAKWOOD COURT NW WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 12897)
3 . CONSIDERATION OF AMENDMENT TO THE ORDINANCE REGARDING LOT COVERAGE IN THE
Rl, R2 AND R3 DISTRICTS - SINGLE AND TWO F AMIL Y WITH STAFF RECOMMENDATION AND
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CITY COUNCIL AGENDA - JANUARY 24, 2006
FAVORABLE RECOMMENDA TION (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION OF ORDINANCE NO. 05-0424 FOR FEBRUARY 14,2006)
4. CONSIDERATION OF FINAL PLAT TO BE KNOWN AS COMMUNITY OF LAKERIDGE
(RECONFIRMATION OF RESOLUTION NO. 12529)
(d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR MCLEOD DEER
HUNTERS ASSOCIATION ON APRIL 1,2006, AT MCLEOD COUNTY FAIRGROUNDS
(e) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR THE
HUTCHINSON ROTARY FOUNDATION ON APRIL 21,2006, AT MCLEOD COUNTY HISTORICAL
SOCIETY
(f) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR CROW RIVER
HABITAT FOR HUMANITY ON AUGUST 20, 2006, AT MCLEOD COUNTY FAIRGROUNDS
(g) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL FOR ELKS LODGE TO
CONDUCT GAMBLING ACTIVITIES AT ELKS LODGE IN HUTCHINSON
(h) REAPPOINTMENT OF MIKE MCGRAW TO EDA BOARD TO DECEMBER 2011
(i) APPOINTMENT OF MARVIN NISSEN TO THE TREE BOARD TO APRIL 2008
G) CONSIDERATION FOR APPROVAL OF PURCHASING TIMETRAK TIMEKEEPER SOFTWARE &
CLOCKS AND CISCO NETWORK EQUIPMENT AS REQUESTED BY HUTCHINSON AREA HEALTH
CARE
(k) CONSIDERATION FOR APPROVAL OF 2006 TECHNOLOGY POLICY
e Action - Motion to approve consent agenda
6. PUBLIC HEARINGS - 6:00 P.M. - NONE
7. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENTATION ON PUBLIC ARTS INITIATIVE
Action -
8. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AMENDING 457 PLAN (DEFERRED COMPENSATION)
DOCUMENT
Action - Motion to table
(b) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 CITY OF HUTCHINSON WATER
WASTEWATER REFUSE COMPOST BUDGET (ADOPT RESOLUTION NO. 12893)
Action - Motion to reject - Motion to approve
9. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 FEE SCHEDULES FOR
W A TERfW ASTEW A TERlREFUSE
_ Action - Motion to reject - Motion to approve
(b) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARINGS FOR HIGHWAY 7 PROJECT-
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CITY COUNCIL AGENDA -JANUARY 24,2006
LETTING NO.1, PROJECT NO. 96-01
- ORDERING PREP ARA TION OF REPORT ON IMPROVEMENT
- RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
- ORDERING IMPROVEMENT AND PREP ARA TION OF PLANS
- APPROVING PLANS & SPECIFICATIONS AND ADVERTISEMENT FOR BIDS
Motion to reject - Motion to approve
(c) CONSIDERATION FOR APPROVAL OF ESTABLISHING TASK FORCES TO REVIEW CITY
OPERATIONS AND POLICIES
- SNOW REMOVAL TASK FORCE
- REGIONAL TRANSPORTATION TASK FORCE
- STREET LIGHTING TASK FORCE
- ASSESSMENT POLICY TASK FORCE
Motion to reject - Motion to approve
(d) CONSIDERATION FOR APPROVAL OF ENVIRONMENTAL CONSULTING SERVICES CONTRACT
WITH BRAUN INTERTEC - PREP ARA TION OF RESPONSE ACTION PLAN FOR METHANE
MONITORING AT THE FORMER ARMORY LANDFILL SITE
Motion to reject - Motion to approve
10. MISCELLANEOUS
(a) COMMUNICATIONS
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
e. ADJOURN
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MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 10,2006
1. CALL TO ORDER - 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members :present were Bill Arndt, Kay Peterson, Jim Haugen and
Casey Stotts. Others present were Gary Plotz, City Admimstrator, John Rodeberg, Public Works Director and Jody
Winters for Marc Sebora, City Attorney.
2. INVOCATION - Pastor Brent Bohn, Riverside Assembly of God Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF DECEMBER 27, 2005
Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FIRE DEP ARTMENT MONTHLY REPORT FOR DECEMBER 2005
2. BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2005
3. HUTCHINSON UTILITIES COMMISSION FINANCIAL STATEMENT FROM NOVEMBER 2005
e 4. HUTCHINSON AREA HEALTH CARE FINANCIAL STATEMENT FROM NOVEMBER 2005
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 12884 - DESIGNATING OFFICIAL NEWSPAPER AS HUTCHINSON LEADER
2. RESOLUTION NO. 12885 - APPOINTING GARY PLOTZ AS CITY ADMINISTRATOR FOR 2006
3. RESOLUTION NO. 12886 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL
BANKS AND INSTITUTIONS
4. RESOLUTION NO. 12887 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
FIRST MINNESOTA BANK N.A. OF HUTCHINSON, MINNESOTA
5. RESOLUTION NO. 12888 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
MIDCOUNTRY BANK OF HUTCHINSON, MINNESOTA
6. RESOLUTION NO. 12889 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA
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7. RESOLUTION NO. 12890 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
WELLS FARGO BANK OF HUTCHINSON, MINNESOTA
8. RESOLUTION NO. 12896 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
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CITY COUNCIL MINUTES-JANUARY 10,2006
HOME STATE BANK OF HUTCHINSON, MINNESOTA
e 9. RESOLUTION NO. 12891 - RESOLUTION FOR PURCHASE (DIESEL AND TRASH PUMP)
10. RESOLUTION NO. 12892 - RESOLUTION SUPPORTING LUCE LINE TRAIL
11. ORDINANCE NO. 05-0425 - ORDINANCE APPROVING THE SALE OF CITY-OWNED PROPERTY
TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF
TRUNK HIGHWAY SEVEN (SECOND READING AND ADOPTION)
12.0RDINANCE NO. 05-0428 - ORDINANCE APPROVING THE SALE OF CITY-OWNED PROPERTY
TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF
TRUNK HIGHWAY SEVEN (SECOND READING AND ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF 2006 GAMBLING LICENSE FOR MILITARY ORDER OF
COOTIES TO OPERATE GAMBLING DEVICES AT VFW POST 906
(d) CONSIDERATION FOR APPROVAL OF JOINT POWERS AGREEMENT WITH SOUTHWEST
MINNESOTA DRUG TASK FORCE
(e) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO.1 -
LETTING NO. 19, PROJECT NO. 05-23 (W ASTEW A TER TREATMENT FACILITY IMPROVEMENTS-
BUILDING 90 FILTER PRESS CONTROL PANELS)
(t) CONSIDERATION FOR APPROVAL OF WASTEWATER INDUSTRIAL PRETREATMENT PROGRAM
FEES
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Items 5(b)10 and 5(t) were pulled for separate action.
Motion by Haugen, second by Stotts, to approve consent agenda with the exception of the above-mentioned
items. Motion carried unanimously.
Item 5(b) 10. Council Member Arndt noted that a committee has met several times with state legislators and the
DNR to make the Luce Line Trail a more active place. This is one of the reasons for the proJX>sed resolution.
Motion by Arndt, second by Stotts,to approve Resolution No. 12892. Motion carried unanunously.
Item 5( t). John Rodeberg, Director of Public Works, reviewed for the Council that several industrial businesses
in the city have individual permits for pretreatment oftheir effluents. Staff has just completed the fust major
revision to these Industrial Wastewater Permits in many years, including several other permits for companies
and communities outside of Hutchinson that treat their waste in Hutchinson. These fees have not been reviewed
for several years, and staff feels it is recommended and appropriate to adjust them at this time to cover dosts
related to the program.
Motion by Peterson, second by Stotts, to approve the wastewater industrial pretreatment program fees. Motion
carried unanimously.
6. PUBLIC HEARINGS - 6:00 P.M.
7. COMMUNICATIONS. REQUESTS AND PETITIONS
8. UNFINISHED BUSINESS
(a) RESOLUTION NO. 12876 - RESOLUTION ADOPTING 2006 CITY OF HUTCHINSON FEE SCHEDULE
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Mayor Cook noted that at the last City Council meeting this item was tabled to allow the Council more time to
obtain additional information. Mayor Cook questioned the no charge for commercial brush. Doug Johnson,
Compost Site Supervisor, stated that last year 100 ton of brush was received from commercial industry and city
projects. As part of the agreement of purchasing the grinder, the City of Hutchinson agreed to accept brush
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CITY COUNCIL MINUTES-JANUARY 10,2006
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from other communities in the county free of charge. In addition, the street department and the compost facility
attempt to trade services in lieu of charging each other for services. It was mentioned that a large amount of
brush may be coming in from the Highway 7 project.
Motion by Stotts, second by Peterson, to approve Resolution No. 12876, adopting 2006 City of Hutchinson fee
schedule. Motion carried unanimously.
9. NEW BUSINESS
(a) SELECTION OF COUNCIL'S VICE PRESIDENT
Motion by Arndt, second by Stotts, to elect Council Member Kay Peterson as the Council Vice President.
Motion carried unanimously.
(b) DESIGNATION OF COUNCIL REPRESENTATIVES:
1. AIRPORT COMMISSION - Steve Cook
2. CREEKSIDE ADVISORY BOARD - Casey Stotts and Bill Arndt
3. HUTCHINSON AREA HEALTH CARE BOARD - Kay Peterson
4. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) - Jim Haugen & Casey Stotts
5. HUTCHINSON HOUSING, INC. (HRA) - Casey Stotts
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6. HUTCHINSON UTILITIES COMMISSION - Steve Cook
7. LIDRARY BOARD - Kay Peterson
8. MID-MINNESOTA COMMISSION - Bill Arndt
9. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD - Bill Arndt
10. PLANNING COMMISSION - Jim Haugen
11. HUTCHINSON SAFETY COUNCIL - Kay Peterson
12. TELECOMMUNICATIONS COMMISSION - Steve Cook
13. WAGE COMMITTEE - Jim Haugen and Kay Peterson
Motion by Peterson, second by Stotts, to ratify Mayor's appointments. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF 2006 CITY CALENDAR
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The city calendar includes all regular City Council, boards and commissions meetings, as well as other meetings
that involve the City Council.
Motion by Stotts, second by Arndt, to approve City of Hutchinson 2006 city calendar. Motion carried
unanimously.
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CITY COUNCIL MINUTES - JANUARY 10, 2006
(d) CONSIDERATION FOR APPROVAL OF 2006 COMMUNITY HOUSING PLAN
e Jean Ward, Executive Director of the Hutchinson Housing and Redevelopment Authority (HRA), presented
before the Council. Ms. Ward explained that the plan needs to be adopted by the City Council to allow the
HRA to apply for housing funding with other agencies. The basis for the plan is developed from a market
analysis that forecasts the amount and type of housing needed in the next 5-10 years. Ms. Ward spoke about
programs the HRA offers which include those for low- and moderate-income housing, school construction
program and rehabilitation of existing housing. Ms. Ward explained that application for funding is very
competitive and becoming more and more difficult to acquire.
Motion by Stotts, second by Peterson, to approve 2006 community housing plan. Motion carried unanimously.
(e) CONSIDERATION FORAPPROV ALOF ADJUSTING ELECTRIC AND GAS RATES EFFECTIVE WITH
THE FEBRUARY BILLING FOR JANUARY USEAGE
Dave Berg, RW Beck, presented before the Council. Mr. Berg stated that RW Beck was hired by Hutchinson
Utilities Commission (HUe) to examine the rates charged by HUC. Based upon the results of the examination,
it was recommended that the electric rates be increased approximately 8% overall in order for the HUC to
remain stable financially. However, there will be no increase in rates for natural gas, but rather a redesign.
Customer charges will be incorporated into the monthly billing statements as well. The adjustments to the rates
will allow for a $9million reserve by 2009. The last time the electric rates were adjusted was 1988 and the
natural gas rates in 1995.
Motion by Stotts, second by Haugen, to approve adjusting of Hutchinson Utilities Commission electric and gas
rates effective with the February billing for January usage. Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 CITY OF HUTCHINSON WATER
WASTEWATER REFUSE COMPOST BUDGET (ADOPT RESOLUTION NO. 12893)
e Ken Merrill, Finance Director, suggested deferring action on this item to the next City Council meeting until the
fee structure is established for the refuse accounts.
Motion by Stotts, second by Arndt, to defer this item to the January 24, 2006, City Council meeting. Motion
carried unanimously.
(g) CONSIDERATION FOR APPROVAL OF AUTHORIZING TRANSFER FOR ADMINISTRATION AND
ENGINEERING FEES FOR 2005 BONDING (ADOPTING RESOLUTION NO. 12894)
John Rodeberg, Director of Public Works, noted that this transfer is for costs associated with construction in
improvement projects.
Motion by Arndt, second by Haugen, to approve authorization of transfer for administration and engineering
fees for 2005 bonding. Motion carried unanimously.
(h) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL VISIONING WORKSHOP
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Gary Plotz, City Administrator, stated that the Council historically holds a visioning workshop on an annual
basis. The subject of outcome-based budgeting has been suggested to be researched. There IS a consulting
group, known as Public Strategies, that presents and facilitates on this subject. There was $5000 budgeted in
2006 to work on a related topic, performance-based budgeting with ICMA, however the information from
Public Strategies is completely different. It has been suggested that Public Strategies come to visit with the City
Council to explain how the project would work. This Item would be the topic for the visioning workshop.
Motion by Peterson, second by Haugen, to approve setting City Council visioning workshop for January 23,
2006, from 9:00 a.m. - 1 :00 p.m. with the tOpIC of outcome-based budgeting being presented. A representative
from Fort Collins, CO is available to come out and share information as to imJ?lementation of the program.
Casey Stotts suggested using instant messaging instead of bringing a representative out from Fort Collins. He
will research the costs involved. Motion carried unanimously.
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CITY COUNCIL MINUTES - JANUARY 10, 2006
10. MISCELLANEOUS
e (a) COMMUNICATIONS
Jim Haugen - Council Member Haugen asked how an individual would go about inquiring about the p'urchase
of a property along Hwy 7. John Rodeberg stated that the low construction bidder on the project w1l1 be the
owner of all the parcels and they will have the discretion as to how to rid of them.
Bill Arndt - Council Member Arndt commented on the special election set for January 31, 2006. He stated he
feels citizens are still confused as to what is being voted on. He clarified that it is strictly a vote on a City
Charter amendment to allow citizens to vote on the sale of the hospital- not an actual vote on the sale of the
hospital. Council Member Arndt also commented on cars that are remaining parked on the streets with snow
plowed around them. He feels enforcement needs to be improved.
Dan Hatten, Police Chief, presented before the Council. Chief Hatten noted that cars, per city ordinance, can be
parked on a city street for 24 hours if there are no parking restrictions. He stated that cars that are not parking
per regulations are towed, however are towed only as fast as the operator can get to them. Dan Hatten stated
that conversations have been held in the past about creating a snow emergency ordinance, however he does not
feel that would be the best direction to take.
John Rodeberg - Mr. Rodeberg explained that a public forum should be held for the Hwy 7 underpass and a
public assessment hearing for the construction project. Mr. Rodeberg suggested holding an open house from
?:OO - 6:30 p.m. and a public hearing at 6:30 p.m. on February 7, 2006, at the Event Center to address these
Issues.
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Motion by Stotts, second by Haugen, to set open house at 5 :00 p.m. and public hearing at 6:30 p.m. for the Hwy
7 improvement project on February 7, 2006, at the Event Center. MotIOn carried unanimously.
Steve Cook - Mayor Cook commented on how nice the streetlights look on Main Street. Mayor Cook also
noted that the liquor store saw an increase of 12% in sales from this December to last December. Mayor Cook
lastly commented that he felt it would be beneficial for a representative to be here in person for the workshop,
in addition to spending time answering questions and sharing information after the workshop. Council Member
Stotts requested that the costs remain reasonable.
11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Peterson, second by Haugen, to approve claims, appropriations and contract payments. Motion carried
unanimously.
12. ADJOURN
With no further business to discuss, the meeting adjourned at 7:00 p.m.
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Hutchinson Housing & Redevelopment Authority
Regular Board Meeting Tuesday, December 20, 2005
Minutes
1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky
Felling, Thor Skeie, Joel Kraft, and Dan Carlson. Staff Present: Jean Ward, and Judy Flel1lItling.
2. MINUTES OF THE HRA BOARD MEETING ON NOVEMBER 15, 2005
Dan Carlson moved to approve the Minutes as written. Thor Skeie seconded and the motion carried
unanimously.
3. FINANCIAL REPORTS
Joel Kraft moved to approve the City Center Financials. Becky Felling seconded and the motion carried
unanimously. Dan Carlson moved to approve the Park Towers Financials. Thor Skeie seconded and the
motion carried unanimously.
4. PARKTOWERS
Jean Ward reviewed a memorandum with the Board that described the following points:
a. Becky Felling moved to approve Resolution 05-20 Approving 2006 Calculation of Performance
Funding System. Joel Kraft seconded and the motion carried unanimously.
b. Thor Skeie moved to approve Resolution 05-19 Approving Revised Park Towers Key Policy and
2006 Park Towers Schedule of Charges. Dan Carlson seconded and the motion carried
unanimously.
c. Joel Kraft moved to approve Resolution 05-18 Approving Change Order to Renovate Apartment
211. Dan Carlson seconded and the motion carried unanimously. .
d. Becky Felling moved to approve payment to Service Master, C& L Services, and A & E Plumbing
for damage subsequent to boiler malfunction upon completion of work and receipt of insurance
check. Dan Carlson seconded and the motion carried unanimously.
e 5. HHPOP
a. Becky Felling moved to approve HHPOP Loan #8814 and to approve Loan #8816 contingent upon
the Loan Review Committee review and approval. Joel Kraft seconded and the motion carried
unanimously.
b. Dan Carlson moved to approve HHPOP Loan for an Existing Home. Becky Felling seconded and
the motion carried unanimously.
c. Joel Kraft moved to approve Resolution #05-21 submitting a CASA application for Existing
Homes. Dan Carlson seconded and the motion carried unanimously.
6. SCHOOL CONSTRUCTION PROGRAM
a. Jean Ward reviewed with the Board the Housing Community Development Plan. Joel Kraft moved
to approve contingent to any other comments. Becky Felling seconded and the motion passed
unanimously.
b. Jean Ward requested some volunteers from the Board to review and analyze the idea of purchasing
more lots at Island View Heights. Joel Kraft and Becky Felling volunteered.
7. FYI
. Time Article on GMHF
. Minneapolis Star Tribune Article - Guide to Reverse Mortgages
8. ADJOURNMENT
Dan Carlson moved to adjourn. Joel Kraft seconded and the motion carried unanimously. There being
no other business, Chairman Casey Stotts declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
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Becky Fe! g, Secretary!(;easurer
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MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday,Decernber20,2005
Hutchinson City Council Chambers
1.
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chainnan Dean Kirchoff at 5:30 p.m. with
the following members present: John Lofdahl, Jim Haugen, Lynn Otteson,
Mike Flaata, Farid Currimbhoy, Robert Hantge and Chainnan Kirchoff.
Absent: None Also present: Julie Wischnack, AICP, Planning Director,
Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz,
Planning Coordinator
2. APPROVAL OF MINUTES
a) Consideration of Minutes dated November 15, 2005
Ms. Otteson moved to approve the minutes of November 15, 2005 as
submitted. Seconded by Mr. Flaata. The minutes were approved
unanimously.
3.
PUBLIC HEARINGS
a) CONSIDERATION OF AMENDMENT TO THE ORDINANCE
REGARDING LOT COVERAGE IN THE R1, R2 AND R3 DISTRICT
SINGLE AND TWO FAMILY
Chainnan Kirchoff opened the hearing at 5:35 p.m. with the reading of
publication #7412 as published in the Hutchinson Leader on December 8,
2005.
Ms. Wischnack commented on discussions from last month not to change
the definition. She explained the present ordinance allows to count the
structures only when calculating the coverage. She stated Barr
Engineering wrote the Stonnwater Management Plan and are here to
explain the plan. Mr. Exner commented on the staff discussion and that
they are uncomfortable with increasing the lot coverage because of
drainage. The plan was written in 1996, since then, three regional ponds
have been constructed. Mr. Exner stated Mr. Bob Obenneyer, Barr
Engineering, will explain the plan. Discussion followed on how often the
plan is updated. Mr. Exner stated the construction of the ponds are
sometimes assessed by the City and sometimes the development pays
for the ponds and are credited for the pond. There was discussion
regarding the danger of large regional ponds as opposed to the several
smaller ponds. Mr. Exner explained the types of ponding. He stated the
City has an easement to the pond. but the ponds are located on the
platted lot. Atty. Sebora stated the ponds are owned by the property
owner.
Mr. Bob Obenneyer, Barr Engineering, commented on the reason for
ponding to cut down the. size of the infrastructure. He explained the
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Minutes
Planning Commission - December 20, 2005
Page 2
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benefits of the stonnwater management plan based on ultimate
management conditions and the amount of hard surface. The plan is
based on the amount of hard surface. He commented on levels of
service and levels of protection. He stated the plan provides unifonn
design standards across the City. The plan includes all hardsurfaced
areas in the City.
Discussion followed on the recommended coverage and the change
proposed. Mr. Obermeyer commented on the doubling of coverage in the
higher density zoning districts. He again reminded a unifonn level of
protection must be provided within the entire City.
There was further discussion of the reasons to address coverage and
enforcement for single family and multi-family. Ms. Wischnack
commented on the recent single family lot coverage issue creating a
drainage problem.
There was discussion on how to detennine the percentage of coverage
and shedding of water and what the percentage should be. Development
generates more water volume to the river. Ms. Wischnack stated the
Corps of Engineers study was done in the 90's to detennine elevations.
She explained the process of approving the elevations when there is an
application for a building pennit. She stated the City must follow what
the engineers have designed for elevations and drainage. Staff does
review the elevation of the grading plan. Discussion followed on the need
for requiring an as-built after the survey.
Mr. Exner stated the MPDS pennit requires updates unless the land use
plan changes there is no need to change the Stonnwater plan.
Discussion followed on the possibility of overloading the ponds. Mr.
Exner stated the city monitors the ponds during stonn events. Ponds are
recertified every 20 to 25 years or if there is greater runoff.
Mr. Lofdahl stated he would recommend a 40% coverage and not grant
variances. There was discussion of changing the definition. Mr. Lofdahl
stated the definition could remain as the structures. Definition must be
solid.
Mr. Obenneyer explained 40% may not impact if there are a few units.
There could be a problem if there would significant increases.
Mr. Brandon Fraser, 510 Jackson St., commented on the potential issues
of R1 coverage with larger garages. The trend may be overloading the
runoff.
Mr. Haugen made a motion to close the hearing. Seconded by Mr.
Currimbhoy. The hearing closed at 6:30 p.m. Mr. Lofdahl commented on
the definition of the coverage calculations. Ms. Wischnack explained the
method of calculating the coverage today. Mr. Haugen asked about a
disclaimer to have engineering sign-off. There was discussion of what
happens in the older part of town. Atty. Sebora commented on true
hardship which must be demonstrated by the property owner. Ms.
Wischnack will take 5 pennits in the older part of town and present at the
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Minutes
Planning Commission - December 20, 2005
Page 3
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next meeting. Mr. Haugen made a motion to table the item to January.
Seconded by Mr. Hantge. The motion carried unanimously. Ms.
Wischnack stated this will be readvertised next month.
b) CONSIDERATION OF ORDINANCE EXEMPTING THE CONDITIONAL
USE PERMIT REQUIREMENTS FOR MOVING HOUSES IN THE CITY
LIMITS FOR THE HOUSES ALONG THE HWY 7 CONSTRUCTION
AREA
Chairman Kirchoff opened the hearing at 6:40 p.m. with the reading of
publication #7413 as published in the Hutchinson Leader on December 8,
2005.
Ms. Wischnack explained the concem of moving houses along the Hwy
construction area and the length of the conditional use permit process.
She stated they will still need a moving permit. She explained the
ordinance would end in 2008.
Mr. Exner explained the bidding process for the houses. The MNDOT bid
approval process will be complete in April.
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Ms. Wischnack commented on the demolition process and permitting and
abandonment of services. There is a potential of 15 houses being
moved. Some of the accessory buildings also could be moved.
Discussion followed regarding the process and giving a handout to
,MNDOT in the bidding process to outline the conditional use permit
requirements.
Ms. Otteson made a motion to close the hearing. Seconded by Mr.
Haugen the hearing closed at 6:50 p.m. Ms. Otteson made a motion to
recommend not to exempt the Hwy construction process for conditional
use permits to move structures. Seconded by Mr. Hantge. The motion
carried unanimously.
4. NEW BUSINESS
a) CONSIDERATION OF A ONE LOT SKETCH KNOWN AS JENSEN
ADDITION SUBMITTED BY NEIL JENSEN
Ms. Wischnack commented on the proposed sketch. Discussion followed
on the proposal and the staff recommendation to plat the entire property
into one lot.
b) CONSIDERATION OF EXTENSION OF FRASER'S SUBDIVISION
PRELIMINARY PLAT
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Ms. Wischnack explained the requirement to extend the preliminary plat
one year from the 27th of Dec. Mr. Lofdahl abstained. Mr. Haugen made
a motion to approve the request. Seconded by Mr. Flaata discussion
followed. Ms. Wischnack stated the vacation of Honey Tree Rd must be
petitioned by both property owners. The abutting property owner must
5L~
Minutes
Planning Commission - December 20, 2005
Page 4
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also sign for the vacation of the "as-traveled" road. The motion carried
unanimously.
c) DISCUSSION OF ZONING CHANGES ALONG THE HWY 7 CORRIDOR
Ms. Wischnack explained this is an informational discussion of the
potential use of property along the Hwy 7. She stated there must be an
intense land use plan. There is a possibility of houses tuming into offices.
The Planning Commission is to express your concems and ideas.
Ms. Wischnack stated this could be a 6 month process.
d) UPDATE ON WATER TREATMENT PLANT PROGRESS
Ms. Wischnack revisit of the landscaping plan of the water treatment plan.
Mr. Exner explained the landscape plan design. Earthtec provided
rederings of the landscape plan.
Mr. Exner commented on the elevation of the tank and the building.
Discussion followed on the need for extensive landscaping. The
landscaping design is included in the bid. The location dictates the
discussion of buffering. There will be 50 feet from the Hwy road edge to
the tank.
There was further discussion of screening on the front of the tank.
The consensus of the Planning Commission is for EarthTec to retum with
a new rendering after we see the bid results. There should be a bid with
different options.
5. OLD BUSINESS
There was discussion of Applebee's parking requirement. Ms. Wischnack
stated she would review the original permit.
There was also discussion of 3M screening for new development on the
property.
6. COMMUNICATION FROM STAFF
7. ADJOURNMENT
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There being no further business the meeting adjoumed at 7:30 p.m.
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MOTOR VEHICLE MONTHLY SUMMARY
For the Month of:NOVEMBER
2004 2005
Net Revenue: 13680.65 18897.53
Payroll Hours: 529.73 929.40
Net Revenue per hours worked: 25.83 20.34
Profits YTD: 29923.44 38295.44
% Profit Margin YTD: 15% 18%
Comments: Payron hours for November has 3 postings.
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CREEK SIDESOILS ADVISORY COMMITTEE
MINUTES
December 21,2005,4:15 p.m.
CALL TO ORDER - 4: 15 P.M.
Members Present: Bill Arndt, Casey Stotts, Doug Johnson, Robert Anderson, Gary Plotz and Randy
DeVries
Members Absent: Brandon Fraser and Marion Filk
1. Approval of Minutes from October 19,2005
Motion by Arndt, second by DeVries, to approve the minutes as presented. Motion carried
unanimously.
2.
Financials - Ken Merrill
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Ken Merrill stated he has been working on the fmancials, however he feels he needs to review
them with staff before they are distributed to the Board. Preliminarily, it appears as if some
things need to be capitalized. A quarterly fmancial report will now be given to the board. Mr.
Merrill will email the fmancial report to the board members.
Ken Merrill did state that each quarter will have peaks and valleys, however it should be
consistent from year to year.
Gary Plotz commented that the source-separated operation costs more than the facility charges,
based on bag mm price increases, Waste Management increases, inflationary increases, etc.
Discussion was briefly held regarding the 2006 budget
3. 2005 Review - Doug Johnson
Mr. Johnson reported that debagging operations were moved to Spruce Ridge near Biscay.
The site on Adams Street currently is stocked with 800,000 bags of product (it was clarified
that the October 19, 2005, minutes should read that 500,000 bags were on-site as opposed to
5(00). The facility bags approximately 20-24 bags per minute. The facility has stockpiles of
compost, peat and manure and is ready to go for the season beginning in March. Several
. inquiries have been made from other companies regarding Creekside bagging corn product.
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Mr. Johnson reported that approximately four of the temporary employees will be laid off next
week until the fust week in May when operations start up again.
4.
Spruce Ridge Operations - Doug Johnson
Doug Johnson, Compost Site Coordinator, stated that debagging operations should be
completed in two weeks. Half the site was completed for their debagging operations. All of
the bags received from Minneapolis have been debagged. This year's operation for that
contract only required eight semi trucks as compared to 15 trucks last year.
Mr. Johnson reported that one neighbor at Spruce Ridge commented on the lights shining
during the operation. This was adjusted and no other comments were received. Odor readings
were also taken and they were within normal range.
5. Bagging Update - Doug Johnson
Refer to the 2005 Review above.
6.
Public Sales
Discussion was held regarding the possibility of having public sales on-site. The current area
on the facility's site is being used for storage and Mr. Johnson does not feel that there is ample
room for sales on-site. Casey Stotts asked if residents of the City could receive some sort of
benefit, such as a coupon, for bringing items to the site. Doug Johnson stated that that could
be an option, but it had to be kept in mind that this is a county-wide facility and McLeod
County residents are not charged anything for bringing items to the facility.
Doug Johnson suggested that the local landscapers continue to be used for public sales and try
to negotiate with them to lower their costs. Bob Anderson stated that he feels if residents are
compensated in some way with a coupon or what have you, the neighbors be compensated in
some way for the hardships they have had over the past several years.
The Board will continue to brainstorm this item.
7. Neighborhood Meetings - Mayor Cook
Mayor Cook reported that the neighbors and he have been meeting monthly to discuss various
items. At the last meeting, the group decided monthly meetings will not be necessary and they
will only need to meet on an as-needed basis. The neighbors feel operations have improved.
Bob Anderson asked the chain-of-command for issues. Both the mayor and Gary Plotz stated
they should be contacted fust and they will pass concerns on to staff. Doug Johnson will now
be attending any future neighborhood meetings.
8. Consulting for Operations Pertaining to Odors
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9.
10.
11.
Mayor Cook stated that he had read an article about a facility near St. Louis that was
surrounded by multi-million dollar homes. This facility used an operation that monitors the
materials to determine when they needed to be turned, etc. and would forecast if odors would
be heightened. Doug Johnson will research this further.
Grinding on-site versus off-site - Gary Plotz
Gary protz stated this topic was brought up at a neighborhood meeting. Mr. Plotz informed
the group that Creekside receives material from other communities in the county that need to
be ground. The county had suggested that all of this material be trucked to Creekside to be
ground as opposed to the grinder being transported to the other sites. The County Board
approved purchase of equipment to be used to transport materials from other communities to
Creekside. Mr. Plotz has learned that Glencoe and Winsted would like for Creekside to
continue to come to their site for grinding. The plan is to continue to travel to these two sites
because of the large volume of material, however the other communities will be bringing their
items to Creekside for grinding. Of course, in the case of an emergency, the grinder will be
transported to the other sites for grinding.
Doug Johnson stated that for logs that are 6" - 18" in diameter, the site grinds regularly. Logs
that are over 18" in diameter are ground every two years.
Plans when Minneapolis contract is completed - Casey Stotts
Casey Stotts asked what the plan is when this contract is complete? Do we want to continue
when the contract expires, if not, what is the contingency plan? What are the costs that have
been put into this operation as to the profit being made?
Doug Johnson stated that equipment that has been leased for this contract could be left with no
strings attached. The only equipment that has been purchased are the walking floor trailers.
Other communities have verbally informed Creekside that they would like Creekside to take
their materials, such as is set up with Minneapolis now. Doug Johnson stated that staff is
watching this closely and will be able to make an educated decision before the contract
expires. Casey Stotts stated he would like numbers put together to determine how much
money has been put into the operation since it started.
(Bill Arndt excused himself at 5:28 p.m.)
General Manager Position
Gary Plotz stated that the position was widely-advertised, however no proposals were
received. Mr. Plotz suggested running the operation as it is now with him, Doug Johnson and
Cam Rucks as a consultant. Cam Rucks is currently contracted for four hours a week. Mr.
Johnson stated that this idea is favorable to him. It was noted that labor and equipment costs
need to be held steady, or lowered, in order for the facility to be profitable. It was further
noted that daily labor and equipment efficiencies will be measured. Gary Plotz mentioned that
Steve Madson may be contracted on an as-needed basis for special projects. Casey Stotts
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asked that staff check to see what type of city-owned equipment Steve Madson may still have
in his possession.
Discussion was held regarding the department manual that Steve Madson is writing for
Creekside. This should be completed by the end of March 2006.
Bob Anderson noted that he liked the proposal of waiting to fIll the General Manager position
and only hiring if it is crucially needed.
12. Miscellaneous
Bob Anderson asked what kind of items the advisory board has actually recommended to the
City Council. Examples given were items such as contracting for a fmanciaI person, going out
for an RFP for the GMposition, and leasing equipment. Future discussions to have will be the
future operations of the facility.
One of the last piles from the Minneapolis contract is going to be screened and assessed to
determine what should be done with it. The plastics may be taken to the landfIll or bailed.
Motion by Stotts, second by DeVries to adjourn at 5:55 p.m. Motion carried unanimously.
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BOARD OF DIRECTORS MEETING - December 20, 2005
Hospital - Conference Room ArB
Members present were: Wayne Fortun, Chairperson; Mike Mueller, Vice Chairperson
Sherry Ristau, Secretary; Steve Snapp Trustee; Bernie Knutson, Trustee; and Dr. Al Lira,
Chief of Staff.
Excused: Kay Peterson, Trustee.
Others present were: Philip Graves, President; Robyn Erickson, Care & Programs
Division Director, Jane Lien, Acute Care Division Director; Pat Halverson, Community
Care Programs Division Director, Cary Linder, Foundation Director; Elaine Schermann,
Quality Resource Representative; Linda Krentz, Administrator of Bums Manor Nursing
Home; Rickie Ressler, Executive Vice President, Allina Hospitals and Clinics; Doug
Hanneman, Hutchinson Leader; and Corrinne Schlueter, Recorder.
Chairperson Fortun called the meeting to order at 5:39 PM.
Consent Ae:enda
Chairperson Fortun reviewed the following consent agenda items. The agenda was as
follows:
1.
2.
3.
4.
5.
. Following discussion, Snapp made a motion, seconded by Lira, to approve the
consent agenda as presented. All were in favor. Motion carried.
1. New Business.
A. Medical Executive Committee Meeting Minutes & Credentialing. Lira
provided a report on the recent Medical Executive Committee Meeting.
The following practitioners were recommended for membership to the
Medical Staff.
Initial
Melinda Ament, FNP
Chad Chappuis, CO
Anthony Cook, MD
Karyn Finneseth, CRNA
Mark Fladung, CP
Steve Kulifaj, CO
Keith Larson, CRNA
Nurse Practitioner
Orthotics
Radiology
Anesthesia
Prosthetics
Orthotics
Anesthesia
Allied Health Ind.
Allied Health Ind.
Courtesy
Allied Health Ind.
Allied Health Ind.
Allied Health Ind.
Allied Health Ind.
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Board of Directors' Meeting
Page Two
December 20, 2005
Arvind N ehra, MD
Jeffrey Peterson, MD
Radiology
Radiology
Courtesy
Courtesy
Request for Additional PrivilC2es:
He Remucal, MD Moderate (Conscious) Sedation
Resil!:nations:
James Daniel, MD
Keri Kuhn, MS, LP
Marc Pritzker, MD
Cardiology
Psyhology
Cardiology
. Following discussion, Lira made a motion, seconded by Snapp, to grant
membership and privilege and to accept resignations of the above listed
practitioners as recommended by the Medical Executive Committee. All
were in favor. Motion carried.
II. Old Business.
A. Personnel Committee. Erickson explained the changes within the red-lined
copy of the Personnel Committee that the board had received. Fortun commented
on the attached resolution to create the action for change.
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. Following discussion, Ristau made a motion, seconded by Knutson, to accept
a resolution to approve the Personnel Committee Charter, as amended. All
were in favor. Motion carried.
III. New Business.
A. 2006 - 2007 Strategic Plan. Graves summarized the 2006 - 2007
Strategic Plan, a copy of which had been e-mailed to the board members prior to
the meeting.
. Following discussion, Snapp made a motion, seconded by Mueller, to approve
the 2006 - 2007 Strategic Plan as presented. All were in favor. Motion
carried.
B. Operating and Capital Budget. Larson provided a presentation with the use of
overheads, on the statistics which were used in formulating the budget.
Graves reported a committee of Mike Mueller and Bernie Knutson, (Kay
Peterson was absent) met with staff to review the detail which supports the
budget for 2006. Mueller explained the committee analyzed the key assumptions
and supporting documentation regarding the budget.
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The information input process from staff for the preparation of the budget was
reviewed and believed to be satisfactory.
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Board of Directors' Meeting
Page Three
December 20, 2005
· Following discussion, Mueller made a motion, seconded by Knutson, to
approve the 2006 operating and capital budgets as presented. All were in
favor. Motion carried.
C. McLeod County Contracts. Halverson explained to the board the current state
of mental health services within the State of Minnesota. Additionally she
explained the following contractual relationship between Mcleod County and
HAHC. The contracts for renewal include: Outpatient Chemical Dependency,
Outpatient Mental Health, Outpatient Day Treatment! Community Support
Programs (CSP) and Adult Rehabilitative Mental Health Services (ARMHS).
The County intends to be an ARMHS program provider in 2006. Because of the
limited number of clients available for this program and the cost to provide this
service it was recommended that HAHC discontinue this service when Mcleod
County becomes its own provider. It is anticipated the needs of the clients will be
met through the county program.
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. Following discussion, Knutson made a motion, seconded by Ristau, to renew
the contracts, as listed above, for 2006 with McLeod County according to the
terms and conditions set forth within each contract. Additionally, HAHC will
discontinue the ARHMS service once McLeod County serves termination
notice and begins to provide the program. All were in favor. Motion carried.
D. Nominating Committee. Fortun commented the Governing Board By Laws
were modified last September to approve a Nominating Committee for the
selection of new members as well as for recommending officers of the board for
the upcoming year. Considerable discussion ensued regarding the importance of
the Committee being expanded to include a role in Governance. Fortun
explained the value of a committee of the board being created to periodically
review work of the committees so the requirements of the board are fulfilled..
Additionally this committee would make recommendations for membership
so that the best suited members would serve on the respective committees.
Fortun also addressed the importance in creating a search committee for
replacement of the President. He referenced the handout supplied previously
by Allina regarding a timetable, process, and committee membership
recommendations. He also reported on a recent meeting with the Executive
Group from Hutchinson Medical Center (HMC) regarding the process for
replacement of Graves.
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Board of Directors' Meeting
Page Four
December 20, 2005
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Fortun remarked that he thought three physician members from HMC were
needed on the search committee to insure physician attendance from at least
one or two in case of scheduling conflicts.
Next, Fortun requested names of three members from the HAHC Board of
Directors to serve on the President Search Committee. Following discussion,
Wayne Fortun, Sherry Ristau and Mike Mueller volunteered.
· Motion was made by Knutson seconded by Snapp to appoint Wayne Fortun,
Sherry Ristau, and Mike Mueller to the President Search Committee.
Additionally, Fortun requested three board members serve on a Nominating
Committee to recommend Officers of the Board, Committee membership for the
upcoming year, and President Search Committee membership. The names of
Steve Snapp, Bernie Knutson, and Kay Peterson were offered.
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. Motion was made by Mueller, seconded by Ristau to appoint Steve Snapp,
Bernie Knutson, and Kay Peterson to the Nominating Committee. The
Committee is to provide a recommendation to the board, at the January
meeting, for Officers of the Board, Board Committee Membership, and other
members of a President Search Committee, as recommended by Allina, to
supplement the three HMC Physicians and three HAHC Board Members.
IV. Reports.
President. Nothing further to report.
Acute Care. Lien reported there are six different initiatives in the Acute Care
Service Group and the goal of the Institute for Health Care Improvement is to
save 100,000 lives by implementing changes in care that have been proven to
prevent avoidable deaths. One of the initiatives is the Rapid Response Team (also
called R.A.T.). Another is the intent to decrease Ventilator Associated
Pneumonia. It is called the "ventilator bundle" and there are a number of
different protocols associated with the initiative. There is an initiative for
handling patients with heart attacks and a new initiative for adverse drug events
called medication reconciliation. Additionally a group is working on
decreasing surgical site infections. The last initiative is about Central
Arterial Line Infections. Five of the six initiatives are currently being worked
on and the sixth is about to begin.
Care and Program Support Services. Erickson reported the JCAHO will be here
to survey the lab in January.
Community Care Programs and Services. Nothing further to report.
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Board of Directors' Meeting
Page Five
December 20, 2005
Finance. Information & Material Services. SISU planning continues. Larson
reported on Action 01 which is a program for measuring and comparing
productivity for each service area.
Senior Care. Krentz reported we are still waiting for the Department of Health
to show up for the State Survey. We are told that 20% of their surveys have to be
done on offhours.
Medical Affairs. Graves advised the board that an offer has been extended to an
Orthopaedic Surgeon and we anticipate an answer by the end of January. The
Orthopaedic and Fracture Clinic has hired another Physician's Assistant to
assist Dr. Walker in Surgery.
Foundation. Linder reported the Foundation is busy typing up "loose ends".
Revenue is up 60% over last year. He added he would like to remind the
Governing Board of the Foundation Planning Retreat on January 18th from 1:00
- 3:00 pm. The Infant Security System will go "live" on February 27th and
staff training will be complete by that time.
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Patient Safety. Schermann reported the committee approved VHA as the
Patient Satisfaction Vendor. Also we are using the Rapid Cycle Process for
improvement throughout the organization.
Allina RepOrt. Ressler reported Allina offices have been moved into the old
Sears Building which is now called "Allina Commons". Fifteen sites were
consolidated and moved to the new location. Ressler added staff is going
through a transition in their new space because offices no longer exist and
employees function from cubicles.
New Ulm has now converted to Excellion (Electronic Medical Records). Kent
Paulus is the new Chief Operating Officer for Allina and he is looking forward to
visiting HARe.
Fortun wished everyone a "Merry Christmas" and asked ifthere was additional
business to consider, and hearing none. Snapp made a motion, seconded by
Ristau to adjourn. All were in favor. Motion carried.
The meeting was adjourned at 7:00 P.M.
Respectfully submitted,
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Corrinne Schlueter
Recorder
Sherry Ristau
Secretary
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:--2005 r------- 'PREi.IMINARY~--~-- . ,CITY OJ: -tii.iTCHfNSONFINANCIALREPORTPREUMINA-RYj'- -- -2005
iDEC:-EMBElf-~n~~- r _un 2004' 20051 -20051 - 2005- - - --2005 - DECEMBER'
'REVENUE' REPORT -GENERAL i DECEMBER, DECEMBER' YEAR TO, ADOPTED BALANCE!>I:RCENTAGE
~=t--_.-]----- __y!'D~ ~_ M.<?~I!IPATO,cTDALT- _BU~G~LREMAiNfNG+- =-- U~E~!
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If'ERMITS AND FEES .. __ 515,991.66. _ - (~.083,8~t ~9QJ}J.31 ~ -292;5Cio....OQ-'---(98,237.31 __ ~~~133.59%
\ INTERGO.Y!=~r-!~E~J>.L:."..!='IE...__!'lU. E_I.l,~87,1~~()7. i 1.1.60. ,n.,53!ljI7 +.~,.6i8,940.0~_" 2~~~536.00 l__(2L.9,404.02),~ ._ ..11.1.79%
ICHARG;E..FOR._SEIN.I C. E. ~_.' '_.. _.'. . 1,635,505.34 ..j. 651 ,5.. ~~--+ 1. ,734.322.92 1 ,482, 195.00. ~ _. (?52.127...m... 2._____.. 1.1JJl1~1o;
I:~~~EIT~L I~~=-=-=~nt=5.;~i~)i~~_~:~~8~~ 54.6~~:~~) 68,00~~1~_~~,3_6~~ 1~=_~~~0.3_5.=
~~~~~.S.RTs. -E..M. E, N TS.'njL. ~. .... .. .'.~'--2~~~t~-761.~HH. -gt~~'L 2..~.~~~:gg. -.~..2.3.j~t.~........._.~.. ~ ~~}~'. __ ~,'._.:.,
TRAN~F~IiS__ _M_~_ . .1~51,9)~42:3<l_?~J:,197.q,tt 1,358,144.41 ,1,546,000.0.0 _187,855.:.59 __ u_ 87.85~-i
SI,LR~R9~ES - SLOG fI:R~__ 495.78 (2,250.9iiL~_48.3.40 l ____.-1483.40.) _ ___..o-,-OQ~.!
i:T~..~..~.~.. .~~~.._-.~=1,.~.O"::~:~ 400.0'.:~.4.:.. 9.~"291 :i,,~"'. _.. ~OO -=:_4.',187,12 _ 99:59'%.=, i
i --2605:--~+=' ~_. - - -!. ~_-_---mr CrrVOF HUTCHINSON ~FINANCiALREj:>ORTI -"~2005i
1~~E~~~GENE~~~i~.~"'~~E~~~i:1~~Jt~~!1:'~!!~~iii~~~~!~
f"'~~~1& ~rr-LtCI[..-:t~~.'2'-;'F::f,;3~'[~~;41;~BI..~.:'~i..~197i~1!:.so"3%!
I 002 CITl'_~0!<1INI~:rRP.9_R__ ... _l_~46,38~:39;'... 43,<g0.36~ _2_9<!.?8!l.~Q ;__2~,~7J.:OO 1___ 3,78~'50L. - _9!l.Z3% i
[i~~i~ti~~~~.~-~. ~~~-,- .....~. J:~j!tl'~9~.=-~~. :if.~. E ~;.:.!ift-. r.t!~~I-=.~:iittuj*i
"'06_"S"ESSlNG _ t~---~!~ . ~""700 _.~ ._~. "'.,16.00 ,~ ,"'.O""OOr. .1.784,00.. 96.m
i 007 LEGAL . mm. 'm 181,699.72 . l8.435.57lR74,054.99 I 164,446.0Ql@,608.99)105.84%
i-~'PL.ANNING ~n_ '______un:. _l@,~o_~,~~L~.14. 155.48~ _ 187,224.~1T~1I2, f56.OQL.J1_5,@4.1L_--~ 08.t5~
1009 INFORMATION SERVICES ,130,821.87 i ..13,838.85 T .148,395.23' 176,299.00l 27,90377. m . 84.17%
l~ff~~~ti~T----"'04'BOO7~ 197.92903 + ,.5"."'''2.59!';i:~ji~l~~~S~
r 130 PROTECTIVE'INSPEC 6]60.oo1~----3~648.61- ------ B6.66o/~;
i 150 ENGlNEER-INGT-- 9, l:3!:oe) =-(2.Q,~57.87 ~-103.82%!
. 152 STREETS & ALLEYS 3,668.00 23,669.20) 102.71 %'
!.l,~.Q!D'Ji~L:.I31,1ILOING_ .1- 1-'.475:00 .,. 1,297.50' ~nm. __.99~08%i
i_2.QLPABKlRECREATION.,4..P_MJfol!~W. .~_.172.,.32.7.0!.. .... 1",819.7Z.l~.1~!..:3..54.27.J.__. 185..71LQ.O~.,_.'<~642.2pj__. 10.3. ..~i
r2_0~R_E~~TION.:=L _-t 1a.5,1_~5.6JI .z,7~9.61 189,716.11: .1_90,838.0QL _1,W'~B_~__~9.'U!ol
: _2Q3_S_Ef'lIQR_CII1Z.;N fENTE~-=-_ inu ~~170..4.3+_~,()46.65 ~=-"":..6:4,4;I.4"OJI=__66,a.~8,OO___ _ ~,38:3.~9 L__9.6....4.3%'
r~, ~~~~~~g~'(ri~T--' t~~~~~~~:~+ - '~:fg~:~h-~~:~~}~~ -~}~-:-~::~ '(~::K~~~-ig~~~~;i
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L.2Qa...E.VER(ill.EENI~UIb[)ING .. __ ~._11&5fj.00T n J,353_.0:3.L "I.:3,~1.2L _ ,.14,.25.0.00; ____978. 73 ~ ., ,. ~~,130/0
125_0L'B~'r'___~u m___~ 143,266.0.8 '3,5!4.67152,010,81 _155,5iEl.oo+_:3,535.19. _~J:.J~Io.)
lJ~~.~~~f~~~I(E:n~- .... ..' + ~l~~~~~~~ J~ ,'14::;~U~L~ ~~i~~t.1tn~ 3~::1j~~1.~~(7'3Ht~=~~1~:~jo~1
t.:320..t.1.BF'OBI_ ..,__~. Mm ... .,. .l.1Q9,2~~,.!l202.89-i_J33,~n24..,107,4~.00i.._ J~5,~I8c2~)1 n_.1~JX%:
~~_..l!N,6.LLOCAT.E..l:l(3ENER}\L.~f>5..__916,56~1O~ 1_. 23.111..3J L 683,01..4,9..0! .._766,5_5..Q,Q~_..a3.,5.3.5J_0_~. _.._. 89.10% i
L_____.TOTAL .J.._____.__L~205,981.85 .l_..a..a~,670:1..11 9,6~,792.39 I 9,745,1.8.4J1Q_L"l14,691.6.1L_~1l:82.%j
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C~I!ll~L=~_.. _1..____ __~:- . 'CITY OF HUTCHINSON FINANCiAl REPORT
IDi::c:.EMBER .. . I 2004--n-n--2ififs-. 200si 2005 -----,---
'REVENUEREPORT---OENERAL !AciUAL DECEMBER]" - YEAlHOiADoPTED _ -BA~NCq~RC~NfAG~
______ _. __j__Yea~t~~_~; -----MONTtl~TE AC;TlJ~LL_ _ !lU[)I3~ RE~NING 1_____ lJSED:
e :TAXES-L---------'---- .___I-~_n~ ----m--T-----1----n.~-o-~
[LICENSES - .--_ _ - _ ~ _ J:~,1~~~~~~~~_i1~54~:9}~:~~ ~,2~~:~~:~1!~'61::@:~___-~l:~~J~ ~---J~::~-:
:PERM!I~Ati[)J"IO.E.SI_______: _5j?,99.1.66; _-~,~~.61 390,7~7.31L 292...500.00 '_n@.B,237.31lLn133.59%
'INTERGQVER.l':JMENJ"AL REVENUE;t2'!l6Ujll0711,1~0~53B.97 ~,648,94Q,O~L 2,36.J.~36.00_ _JIT~404.0~)1.. ___11.1J.9%!
(;HAR~E~fQRSERVIQE:l3__n . 1B~,505.34. 651,5~.64 1,734,322.92:1.482,1~~.o _1~g127.92)L 117.01%:
FINES & FORFEITS l i 57,462.15: _n - 3:966:80 -'54,63foo: -68,000.00 13,362.94: 60.35%;
;!'~iM~E~I~~ -~~-=- ~-_- -x- ~%1~i~-l--~~.*~k ~;ttt1~i -~~r;L- ~~~::~~~ ----~]!~
ITR{'.NSFERS __ .J..____--I-!2!.9.Q4~:3Q _567,197.001.1.,_3_56, 144 ~ j 1,546,000.00 r-T87,B55.59 __ 67.65,&;
,SURCHARGES - SLOG PER ""lIS _j___ 495.78. _(?o?~.95)1... _....463.40 i_un 0.00 r==~3-"-'!.0) m _O.O_O_~i
ITOT,6.~.jjO--,~19~6~~9 4'OOO.019.!3t~,705'291.91=9'745'4B4.oo 40,167.12. ___ 99.59%
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,~"~;; s".,~_ ~~T:--~:-- ~~'~;7;~ '''1'~';;_:-~173J183513'5B6520~1_ 8<,",," ,_ ~~3"':
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IMiscellaneous _ _ ~. . __ __ _"_1,0~p6L6~r 17-",65.5-,-5~~76!910"~_f..1,036~65'00 .___5J~574.0L .___~,t45%:
i-~ . . ~fAL-=- _L":i~:"7011i ''''J''39I;''''~OO ~;4~1'~T-=":'~
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CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
e 19-Jan-06 December 31, 2005
Date Date
Interest Of Of
Institution Description Rate Purchase Maturity Amount
US BANK Money Market 1.43% 11/3/2004 11/19/2008 375,000.00
Smith Barney FHLMC med 4.00% 7/30/2004 7/27/2012 298,500.00
step up
Smith Barney FHLB C 4.05% 1/7/2004 7/30/2009 300,000.00
Smith Barney FHLB C 4.050% 4/28/2005 4/26/2010 750,000.00
Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00
Wachovia pool 336914 7.226% 1231 96 02 01 2026 4,930.49
Expected life 6.2 years
Smith Barney FHLM -C 4.650% 11/21/2001 5/21/2007 300,375.00
Wachovia pool 336399 7.270% 1231 96 02 01 2026 4,044.26
Expected life 4.1 years
Wachovia FHLB 5.00% 5/22/2003 5/22/2013 300,000.00
Wachovia FHLB 4.00% 6/12/2003 6/12/2013 300,000.00
e Wachovia FHLB 1.190% 6/26/2003 06/26/13 400,000.00
Wachovia FHLB 3.000% 7/16/2003 7/16/2013 200,000.00
Wachovia FHLB step 3.000% 2/9/2005 2/9/2007 625,000.00
step up
Wachovia FHMA 3.000% 8/24/2004 2/25/2008 100,000.00
step up
Smith Barney Asset ONE 4.06 12/29/2005 01/12/06 2,462,865.03
First Minnesota 2.670% 11/16/04 12/19/06 400,000.00
First Minnesota 4.650% 11/18/05 11/20/06 750,000.00
$7,840,714.78
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RESOLUTION NO. 12898
CITY OF HUTCHINSON
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RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM . COST PURPOSE DEPT. BUDGET VENDOR
Contract to run dryer $35,700 Bio solids drying WWTP Yes Scott Equipment
operation
2 -6 Dodge 4x4 - $35,940 Replacement Central Yes Elk River Ford Sales
Garage (state contract)
Dodge Dakota 4X2 $17,075 Replacement -Central Yes Elk River Ford Sales
Garage (state contract)
ehe following items were authorized due to an emergency need:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
~otion Made By:
Seconded By:
Resolution submitted for Council action
Kenneth B. Merrill
by: Finance Director
Date Approved: January 24, 2006
!3ibj\
CITY OF HUTCHINSON
RESOLUTION NO. 12901
RESOLUTION AMENDING RESOLUTION NO. 12533 ESTABLISHING
INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR &
DISABLED CITIZENS DEFERRED ASSESSMENTS AND SENIOR &
DISABLED CITIZENS REDUCED REFUSE RATE
WHEREAS, the Minnesota Statutes provide tax deferral for senior citizens, 65 years of
age or older, or a person(s) on disability as defmed by the Social Security administration, for
whom it would be a hardship to make payments, and
_ WHEREAS, the home owner can make application for deferred payment of special
., assessments on forms which can be obtained from the City Administrator's office, and
WHEREAS, the home owner/renter can make application for reduced refuse rate on
forms, which can be obtained from the City Administrator's office;
NOW THEREFORE, THE CITY Council has established the following income
guidelines, asset limitations, and verification requirements for applications of deferred
assessments and/or reduced refuse rates:
1. To be granted to person(s) with a low income of $22,550.00 per year fro one person
and $25,750.00 per year for a married couple.
2. To be granted to person(s) with as asset limitation of not to exceed $30,000, excluding
the homestead and automobile.
3. Deferred assessment and/or reduced refuse requests may only be applied for if the
following documents are submitted at the time of said application.
e
A. Federal Income Tax Form 1040, 1040A, 1040EZ; or
3--b~
Page 2, Resolution 12901
Senior Deferred Assessments
eSenior Citizens reduced Refuse Rate
B. Minnesota Property Tax Refund Form M-IPR
Every two years the city can request said information to continue reduced
refuse charges; existing reduced refuse accounts shall submit the same
documentation to continue the reduced charges.
Adopted by the city council this 24th day of January 2006.
ATTEST:
Gary D. Plotz
City Administrator
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Steven W Cook
Mayor
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PUBLICATION NO.
ORDINANCE NO. 06-0427
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON
FOR A PROPERTY TO BE REZONED FROM IIC TO R2 AS REQUESTED BY JAMES KLEIN,
535 - 4TH AVE SE AND CURTIS CARLSON, S45 - 4TH AVE SE
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
WHEREAS, the following described real property is hereby rezoned from to UC ( Industrial Commercial)
to R2 (Medium Density Residential) as requested by the property owners:
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LEGAL DESCRIPTION:
535 - 4th Ave SE - The South Half of Lot Three (3); the North Half of Lot Four (4), the West Half of the
South Half of Lot Four (4); the West Half of Lot Five (5), Block Thirty-eight (38),
Townsite of Hutchinson, South Half.
545 - 4th Ave SE - East Half of Lot 5 and the South Half of the East Half of Lot 4 in Block 38 Townsite of
Hutchinson South Half, McLeod County, Minnesota
WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece
of property,
WHEREAS, there are certain parameters that will make this rezoning appropriate for this area;
THEREFORE; the City hereby officially rezones this property to R2 and it shall take effect upon publication of
this ordinance;
Adopted by the City Council this 14th day of February, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
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Sle) ,
Hutchinson City Center
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111 Hassan Street SE
Hu~ MN 55350-2522
320-587-S151/Fu 320-234-4240
MEMORANDUM
DATE:
January 17, 2006
TO:
Hutchinson City Council
FROM:
Hutchinson Planning Commission
SUBJECT:
CONSIDERATION OF REZONING lWO LOTS FROM IIC TO R2 TO REMAIN RESIDENTIAL
USE LOCATED AT 535 AND 545 4TH AVE. S.E.
Pursuant to Section 154.168, Hutchinson City Code, the Hutchinson Planning Commission is bi:reby submitting its
findings of fact and recormnendation with respect to the aforementioned request for rezoning .
IllSTORY
1be property owners at 535411I Ave SE and 545 411I Ave SE are requesting to rezone their properties to R2 to remain
residential use. The property at 535 41h Ave SE has been vacant for more than one year and Section 154.152 (BX3) states
"If any nonconforming use ofland .ceases for any reason for a period of more than one year, any subsequent use of that
land shall conform to the regulations specified by this chapter for the district in which the land is located." The property
owner has been repairing the house for resale. The property owner at 545 41h Ave SE is also requesting to rezone their
residential lot.
e FINDINGS OF FAcr
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
January 5, 2006.
3. A public hearing was held at which time there were no neighboring property owners present objecting to the
request.
4. In reviewing the surrounding land nses and comprehensive plan, it indicates that there is some recognition on
the City's part that in fact this is a transitional area for housing.
RECOMMENDATION
l.The Planning Commission voted unanimously to approve the rezoning.
Respectfully submitted,
Dean Kirchoff, Chairman
Hutchinson Planning Commission
Cc:
James Klein, 535 - 4111 Ave SE
Cmtis Carlson, 545 - 4111 Ave SE
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DIRECfORS REPORT - PLANNING DEPARTMENT
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To:
Hutchinson Planning Commission
(persons in attendance at Planning Staff Meeting (in bold) :
From:
Brad Emans, DoIf Moon, Dave Hnnstad, Miles Seppelt, Erin Eberdt, Judy
F1emmirig, Jean Ward, Jolm Rodeberg, P.E., Kent Emer, John Webster, Jolm
Olson, Lenny Rutledge, Kyle Dim1er, Mark Schnobrich, Marc Sebora, Gary
Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Jnlie Wischnack, AICP,
and Bonnie Baumetz
Date:
December 29,2005 -Meeting Date: January 17, 2006
Applicant
James Klein and Curt Carlson, property owners
REZONING
Brief Description
The property owners at 535 411I Ave SE and 545 411I Ave SE are requesting to rezone their
properties to R2 to remain residential use. The property at 535411I Ave SE bas been vacant for
more than one year and Section 154.152 (BX3) states "If any nonconforming use ofland ceases
for any reason for a period of more than one year, any subsequent use of that land shall conform
to the regulations specified by this chapter for the district in which the land is located." The
property owner bas been repairing the house for resale. The property owner at 545 411I Ave SE is
also requesting to rezone their residential lot.
GENERAL INFORMATION
Existing Zoning:
IIC (Industrial Connnercial)
535 and 5454111 Ave SE
Property Location:
Lot Size:
.5 acre
Existing Land Use:
Single Family Residential
Adjacent Land Use
And Zoning:
Single Family Residential and Industrial Commercial
Comprehensive
Land Use Plan:
Industrial
Zoning mstory:
The property was possibly rezoned to industrial/commercial with the
update of the Zoning Ordinance between 1987 and 1997.
Applicable
Regulations:
Section 154.168 City Code
SPECIAL INFORMATION
Transportation:
4111 Ave SE and Huron St SE
Parking:
N/A
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Rezoning
Klein and Carlson - 535 and 545 4th Ave SE
Planning Commission- January 17, 2006
Page 2
Analysis and
Recommendation:
The property owner at 535 4th Avenue provided information on the
permit that in fact the property address was the owners address. All
permits issued to the home were repair in nature and are commonly
issued to "non-conforming" structures as provided by the ordinance. The
challenge with this property arose when it was being marketed, zoning
verifications were requested and inquiries as to its status were received.
It was identified that the property owner had requested services
(garbage/sewer/water) to the home be vacated in May of 2004.
Therefore, it was discovered that the non-conformity provisions of the
ordinance were vacated by the property owner. In the discussions with
the owner, the comer property (545) owner was contacted and wanted to
remedy the situation.
In reviewing the surrounding land uses and comprehensive plan, it
indicates that there is some recognition on the City's part that in fact this
is a transitional area for housing.
In reviewing the ma;fur closely, Staff does not believe this change would
have a negative ~ct on the comprehensive plan of the City and .
therefore, would recommend approval of the rezoning for the parcels to
remain conforming uses as residential.
Properties in
question
See) ,
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PROPERTY SKETCH
^CCESS INFORM^TION SYSTEMS
( Th I s I s no' 0 sur V e y )
LEO^L :SEE SCHEDULE ^
30 SCALE
132.00'
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LOT 3 0::
CD
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~o LOT 4
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4TH AVE SE
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ProplrJr AUrm 535 4 TH AVE SE HUTCHINSON !
lHlS IS NOT ^ Sl.R'v'EY NOR SI-I>U.D lHlS BE L6ED ^S ^ Sl.R'v'EY TO LOC^TE!FUTlRE I~ROYEIoENTS.
Thll drowlno II forruldenllOJ nOrloooe Infornollonol PUPOI" only\ The In'ornollon relOlln9
10 ,he properlY dlnenllonl II bosed upon the reeo.rded plOt or nops In !he eounlY records. The
Inprovenen1 loeollon ond dlnenllonl shown ore opproxlnole ond bOled!upon 0 vlluol Inlpeel Ion.
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RESOLUTION NO. 12897
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO AMEND THE PLANNED
DEVELOPMENT DISTRICT IN FAIRWAY ESTATES SECOND ADDITION TO ALLOW
CONSTRUCTION UP TO THE FRONT AND REAR PROPERTY LINES LOCATED AT 1187
OAKWOOD CRT NW
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. The prospective property owner is requesting to amend the PDD to allow for the construction of a house up to
the front and rear building property line. The side setback of 5 feet will remain on both sides ofthe lot with
the following legal description:
LEGAL DESCRIPTION:
Lot 10, Block 3, Fairway Estates Second Addition
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met.
CONCLUSION
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The City Council hereby approves the conditional use permit with the following conditions:
1. Verify as-built elevations for drainage plans for new home, particularly the
home to the east.
2. The building permit application would require an updated survey to further
verify the home location.
3. Building code compliance for fIre walls where required should be noted by
the applicant.
Adopted by the City Council this 24th day of January, 2006.
ATTEST:
GaryD. Plotz
City Administrator
Steven W. Cook
Mayor
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DATE:
TO:
FROM:
Hutchinson City Center
MEMORANDUM
111 Hasslm Street SE
RDt"""'- MN 5535&-2522
320-587 .5151JFu 320-234-4240
January 17, 2006
Hutchinson City Council
Hutchinson Planning Commission
SUBJECT:
CONSIDERATION OF CONDmONAL USE PERMIT TO AMEND THE PLANNED DEVELOPMENT
. DISlRICT IN FAIRWAY ESTATES SECOND ADDmON TO ALLOW CONSTRUCTION UP TO THE FRONT
AND REAR PROPERTY LINES LOCATED AT 1187 OAKWOOD CRT NW
Pursuant to Section 154.170 of the City Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and
recommendation with respect to the aforementioned request for a conditional use permit.
mSTORY
The prospective property owner is requesting to amend the PDD to allow for the construction of a house up to the front and rear building
property line. The side setback of 5 feet will remain on both sides of the lot. The property owner has signed the application for conditional
use permit. Drainage may be a problem in the rear yard. A full basement is being proposed.
FINDINGS OF FACT
1.
2.
3.
e.
The required application was submitted and fee were submitted.
Notices were mailed to the surrounding property owners as well as published in the Hutchin.on Leader on January 5,2006.
There were no neighboring property owners present at the public hearing objecting to the request.
Conformance to the site plan is required otherwise changes are processed through an amendmentto the PDD (CUP process). The
site plan layout indicates that there would be at least 5 feet in the sides and rear of the structure and 18 feet in the front. This was
probably because there were two pull off parking areas designated to be placed in the area. The proposal would utilize all of that
area for extra garage space which is prompting a change in the plan.
RECOMMENDATION
The Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions:
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1. Verify as-built elevations for drainage plans for new home, particularly the home to the east.
2. The building permit application would require an updated survey to further verify the home
location.
3. Building code compliance for fire walls where required should be noted by the applicant.
Respectfully submitted,
Dean Kirchoff; Chairman
Hutchinson Planning Commission
Lee Thunstrom, 482 Kouwe St.
Jason Palmby, 1997 Topaz Dr., Chanh~..""n MN 55317
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I DIRECTORS REPORT - PLANNING DEPARTMENT ~
l.,./,1'Jt.lI7, j7 'T 1 ~.........../.tI'Y..._~.../..."..,.~31' r 'T JJi......../...,....w"""..-:oI'7....~I,I....~-../~~.-.~,.....wj,
To: Hutchinson Planning Commission
(persons in attendance at Planning Staff Meeting (in bold) :
From:
Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt,
Judy Flemming, Jean Ward, John Rodeberg, P.E., Kent Exner, John
Webster, John Olson, Lenny Rutledge, Kyle Dimler, Mark
Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan
Hatten, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz
Date:
December 29, 2005 - Meeting Date: January 17,2006
Applicant:
Lee Thunstrom, applicant
Jason Palmby, property owner
CONDmONAL USE PERMIT
Brief Description
The prospective property owner is requesting to amend the PDD to allow for the construction of a
house up to the front and rear building property line. The side setback of 5 feet will remain on
both sides of the lot. The property owner has signed the application for conditional use permit.
GENERAL INFORMATION
Existing Zoning:
RI PD (Single Fami1yIPlanned Development District).
Property Location:
1187 Oakwood Court NW
Lot Size:
50' X 83'
Existing Land Use:
Vacant
Adjacent Land Use
And Zoning:
Rl (Single Family Residential) and the property to the North is outside
City limits.
Comprehensive
Land Use Plan:
Zoning History:
Traditional Residential Neighborhood
Applicable
Regulations:
Section 154.170 City Code
SPECIAL INFORMATION
Transportation:
Oakwood Court NW
Parldng:
N/A
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Conditional Use Permit
1187 Oakwood Crt. NW
Planning Commission- January 17,.2006
Page 2
Analysis and
Recommendation: .
The original plan for this neighborhood was developed and approved in
1999. The Planned Development District refers to the map of the
development as the required site plan. Conformance to the site plan is
required otherwise changes are processed through an amendment to the
PDD (CUP process). The site plan layout indicates that there would be
at least 5 feet in the sides and rear of the structure and 18 feet in the
front. This was probably because there were two pull off parking areas
designated to be placed in the area. The proposal would utilize all of that
area for extra garage space which is prompting a change in the plan.
It is the understanding of the City that the neighborh09<l association has
considered the issue and has not communicated a problem with the
proposal. The City is not required to obtain the association's approval,
however, it is important to document their stance.
Staff recommends approval of the request. There was discussion on
firewall issues to protect the property line. A few notes to the applicant
include, lowest floor elevation is controlled by the pond in the rear of the
property. Adequate drainage and perhaps gutters may be necessary to
promote positive drainage for the property. Staff would further
recommend the following conditions:
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1. Verify as-built elevations for drainage plans for new home,
particularly the home to the east.
2. The building permit application would require an updated
survey to further verify the home location.
3. Building code compliance for fire walls where required
should be noted by the applicant.
Cc:
Lee Thunstrom, 482 Kouwe St.
]asonPalmby, 1997TopazDr.,ChanhassanMN 55317
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January 17,2006
TO: City of Hutchinson or To Whom It Be Concerned
FROM:
Scott Lnhnum
1199 Oakwood Court NW ("The Greens" Homeowner)
Hutchin~n, MN 55350
320-587-2588
SUBJ:
Support for Board Decision (Lot Variance)
liec~
J4N 1
C!Io._ ? 2006
~ot~ -
otp.~7r
Please know that I, as a homeowner in "The Greens", completely support "The Greens"
Board of Directors approval for a Lot Variance in our development.
~\\-LJl.~(N. ~
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January 17, 2006
To: The Planning Commission
RECEIVED
JAN I 7 100.;
tlIY of I:Il!tchIneon
Dipt. of P. Z. & B
As a property owner of 1156 Oakwood Court NW, and
and 1174 Oakwood Court NW, Hutchinson, MN I support
The Green's Homeowner's Association Board for their
decision of the Conditional Use Permit for the property at
1187 Oakwood Court, NW, Hutchinson, MN.
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Sincerely,
J-~ I)I;:~
Jeff Nohner
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PUBLICATION NO.
ORDINANCE NO. 05-0424
AN ORDINANCE AMENDING SECTIONS 154.004, 154.056, 154.057 AND 154.058 OF
THE HUTCHINSON MUNICIPAL CODE TO CHANGE LANGUAGE REGULATING
LOT COVERAGE ON SINGLE AND TWO FAMILY LOTS
SECTION 154.004 DEFINITIONS
LOT COVERAGE: 'The ar-eB ef B let 8eeUfliea by the priEeifJallHla aeeessery
Build.ffigs. The area of a lot occupied bv: the principal and accessory buildings including
gazebos and tool sheds: drivewavs (paved and gravel) and decks and patios.
SECTION 154.056 R-l, SINGLE FAMILY RESIDENTIAL DISTRICT.
(F) Dimensional regulations.
(1) Required lot area, lot coverafle and dimensions.
R-I Use Minimum Lot Minimum Lot Width Minimum Lot Depth
Area
Single-family 10,400 square feet 80 feet; for comer lot, 130 feet
residence connected 110 feet at building line
to public sanitary
sewer
~ilnumlotcoverage
50% (A survey will be
required if calculations
cannot be verified.)
SECTION 154.057 R-2, MEDIUM DENSITY RESIDENTIAL DISTRIcr.
(F) Dimensional regulations.
(1) Required lot area, lot coverafle and dimensions.
R-2 Use Minimum Lot Minimum Lot Width Minimum Lot Depth
Area per Dwelling
Unit
Single-family residence 8,400 square feet 70 feet; for corner lot, 120 feet
connected to public 90 feet at building line
sanitary sewer
Maximum lot coverall:e
50% (A survev will be
required if calculations
cannot be verified.)
Two-family dwelling; 5,000 square feet 80 feet 120 feet
11aximWB gfEll:tRa
ee'fefllge 35~<'
Maxilnum lot coverall:e
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Ordinance # 05-0424
Lot coverage
February 14,2006
Paee 2
50% (A survey will be
reauired if calculations
cannot be verified.)
SECTION 154.058 R-3, MEDIUM-mGH DENSITY RESIDENTIAL DISTRICf.
(E) Dimensional regulations.
(1) Minimum lot area, lot coverage and dimensions.
(a) Requirements.
R-3 Use Minimum Lot Area Minimum Lot Width Minimum Lot Depth
Der DweUinl! Unit
Single family residence 7,200 square feet 60 feet; comer, 80 feet 120 feet
~axllnurnlotcoverage
50% (A survey will be
required if calculations
cannot be verified.)
Two-family residence; 5,000 square feet 80 feet 120 feet
mwUElffilB grelH3.a
eeytlfBge 35~('
~aximurn lot coverage
50% (A survey will be
reauired if calculations
cannot be verified.)
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect March 1, 2006.
Adopted by the City Council this 14th day of February, 2006.
Attest:
Gary D. Plotz
City Administrator
Steven W. Cook
~ayor
S(cj3
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Hutchinson City Center
111 Hassan Street SE
HutcldDson, MN 55350-2522
3~587.51SllFax 320-234-4240
MEMORANDUM
DATE:
January 17,2006
TO:
Hutchinson City Council
FROM:
Hutchinson Planning Commission
SUBJECT:
CONSIDERATION OF AMENDMENT TO THE ORDINANCE REGARDING LOT COVERAGE IN THE Rl, R1
AND R3 DISTRICf SINGLE AND TWO FAMILY
Pursuant to Section 154.168 of the Municipal Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and
recommendation with respect to the aforementioned request for an amendment to the zoning ordinance.
mSTORY
The Planning Commissioners discussed amending the zoning code to allow 40% coverage oflots for twin homes and also directed
staff to add language to allow 40% coverage of lots for single family homes in the R 1, R1 and R3 districts and twin homes in the R1
and R3 districts. As a point of information, the lot coverage would still be defined as ''the area of a lot occupied by the principal and
accessory buildings". The method for calculation is as follows:
e
1.
2.
3.
4.
5.
Building foundation area.
Any portion of the building that is covered or enclosed
Garage (within foundation area).
Tool Shed
Accessory garages
FINDINGS OF FACf
1. Notice was published in the Hutchinson Leader on January 5,2006, and mailed to contractors and developers in the City of
Hutchinson.
2. There was no one present at the meeting objecting to the request
RECOMMENDATION
The Planning Commission voted unanimously to approve the amendment to the ordinance which will take effect March 1, 2006 as
follows:
ORDINANCE NO. 05-0424
AN ORDINANCE AMENDING SECTIONS 154.004, 154.056,154.057 AND 154.058 OF THE HUTCHINSON MUNICIPAL
CODE TO CHANGE LANGUAGE REGULATING LOT COVERAGE ON SINGLE AND TWO FAMILY LOTS
SECTION 154.004 DEFINITIONS
LOT COVERAGE: The Mea af a lat aeellJlieEl '8y the pI4BaillalllflEl aeaeasef)' '8uidEliBgs. The area of a lot occuoied
by; the orincioal and accessory buililinO"s includin2 lZazebos and tool sheds: driveways (oaved and lZIllvel) and decks and natios.
SECTION 154.056 R-l, SINGLE FAMILY RESIDENTIAL DISTRICT.
e (F) Dimensional regulations.
- PriDIed aD teeycl<d pap<< -
5s,>>-
....
Amendment to City Code Section 154
.ot Coverage
. annlng Commission - January 17, 2006
age 2
(1) Required lot area, lot covera~e and dimensions.
R-l Use Minimum Lot Area Minimum Lot Width Minimum Lot Deuth
Single-family 10,400 square feet 80 feet; for comer lot, 13 0 feet
residence connected 110 feet at building line
to public sanitary
sewer
~lotcovera~e
50"10 (A survev will be
reauired if calculations
cannot be verified.)
(F) Dimensional regulations.
SECTION 154.057 R-2, MEDIUM DENSITY RESIDENTIAL DISTRICT.
(1) Required lot area, lot coveral!e and dimensions.
ingle-family residence
connected to public
sanitary sewer
Maximum lot coverage
50% (A survey will be
r uired.
Two-family dwelling;
MlHri~'- grBIHI8
eB'/eflIge 35%
~~lotcov~e
50% (A survey will be
required if calculations
cannot be verified.
Minimum Lot Area per
DwelIin Unit
8,400 square feet
Minimum Lot Width
Minimum Lot Depth
70 feet; for comer lot, 90
feet at building line
120 feet
5,000 square feet
80 feet
120 feet
(E) Dimensional regulations.
SECTION 154.058 R-3, MEDIUM-lITGH DENSITY RESIDENTIAL DISTRICT.
(1) Minimum lot area, lot coveral!e and dimensions.
(a) Requirements.
R-3 Use
Minimum Lot Area per Minimum Lot Width
DwelIin Unit
7,200 square feet 60 feet; comer, 80 feet
Minimum Lot Depth
120 feet
5c~
Amendment to CIty Code Sectloa 154
at Coverage
~nnlng Commission -January 17, 2006
~e3
Two-family residence; 5,000 square feet 80 feet 120 feet
HIlIllimum ga1lflli
ee'lefBge 35%,
Maximmn lot COVeral!e
50% (A survey will be
reauired if calculations
cannot be verified. )
Respectfully submitted,
Dean Kirchoff, Chairman
Hutchinson Planning Connnission
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tl7l/1/I,W/I/.I/,I/,I/I/I/"IY/I/,/"W"/.I/I/I:,,-/,I/.I1'I'A'I'#_/_/_/l/.I/I/I/,I/I/#/'#/I:"/I/I/I/#/I/I/I/I/I/IW'/#/4'/I/I71/,1/1'/I,#/'/.I;.-'-I/I/"""'/I/~I/I'/'/I/'/I/"'/'/I/~
To:
Hutchinson Planning Commission
(persons in attendance at Planning StafTMeeting (in bold) :
From:
Brad Emans, DoIf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt, Judy
Flemming, Jean Ward, John Rodeberg, P.E., Kent Exner, John Webster, John
Olson, Lenny Rutledge, Kyle Dimler, Mark Schnobrich, Marc Sehora, Gary
Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Julie Wis.chnack, AICP,
and Bonnie Baumetz
Date:
December 29, 2005 - Meeting Date: January 17, 2006
Re:
Lot Coverage Ordinance
November Planning Commission Discussions
The Planning Commissioners discussed amending the zoning code to allow 40% coverage oflots
for twin homes and also directed staff to add language to allow 40% coverage of lots for single
family homes in the Rl, R2 and R3 districts and twin homes in the R2 and R3 districts. As a
point of information, the lot coverage would still be defined as "the area of a lot occupied by the
principal and accessory buildings". The method for calculation is as follows:
1.
2.
3.
4.
5.
Building foundation area.
Any portion of the building that is covered or enclosed.
Garage (within fOlffidation area).
Tool Shed
Accessory garages
Attached is the ordinance Option 2 drafted in that manner.
Staff Recommendation for the December Planning Commission meeting
There was concem at the staff level regarding the lot coverage calculation being at 40"10. The
effect of that would increase the calculation of stormwater coefficients from 45% to 55%; which
would be a diversion from the current design standards for new developments. Another
consideration is that calculation method, including structures only, could lead to some situations
of having large amounts of pavement without consideration of its effect on stormwater impacts.
Staff has invited a representative from Barr Engineering to the Commission meeting to further
research the topic of lot coverage and provide some insight into ordinance implications. (Barr
conducted the City's stormwater management plan.).
December Planning Commission Discussions
After a presentation by Mr. Obermeyer, Barr Engineering, regarding stormwater management for
the City of Hutchinson, the Planning Commissioners directed staff to research single family lot
coverage in the older areas of Hutchinson and also draft an ordinance with a new defmition of lot
coverage. There was also discussion regarding the need for requiring as-built surveys to more
accurately determine elevations and lot coverage.
Staff Recommendations for the January Planning Commission meeting
Staff researched five single family lots in older areas that were recently issued permits for various
project. The information is provided below:
Sc':r>
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Lot Coverage
Planning Commission- Jannary 17, 2006
Page 2
418 Miller St. S.W.
Lot Size - 9454 sq. ft.
Building coverage - 19%
Coverage including driveway and patio - 29"10
325 Adams St. S.E.
Lot Size - 8,712 sq. ft.
Building coverage - 23%
Coverage including driveway and deck - 36%
616 Brown St. S.W.
Lot Size - 8,481 sq. ft.
Building coverage - 36%
Coverage including driveway and deck - 55%
542 Jefferson St. S.E. -
Lot Size - 6600 sq. ft.
Building coverage - 21 %
Coverage including driveway - 25%
555 Grove St. S.W. -
Lot Size - 6005 sq. ft.
Building coverage - 24%
Coverage including driveway and patio - 34%
Staff discussed the following options for Planning Commissioners review:
Option 1:
Definition of Lot Coverage: The area of a lot occupied by: the principal and
accessory buildings including gazebos and tool sheds; driveways (paved and
gravel); decks and patios.
Lot Coverage: 40% in the Rl, R2 and R3 districts. Single family and two family
dwellings. (Does not include planned development districts.) A survey will be
required if calculations cannot be verified.
Option 2:
Definition of Lot Coverage: The area of a lot occupied by the principal and
accessory buildings.
Lot Coverage: 40% in the Rl, R2 and R3 districts. Single family and two
family dwellings. (Does not include planned development districts.)
Option 3:
Definition of Lot Coverage: The area of a lot occupied by: the principal and
accessory buildings including gazebos and tool sheds; driveways (paved and
gravel); decks and patios.
Lot Coverage: 50% in the Rl, R2 and R3 districts. Single family and two
family dwellings.(Does not include planned development districts.) A survey will
be required.
Staff would recommend Option 1. Attached are ordinances drafted for each option.
Jcj3
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Reconfirmation of
RESOLUTION NO. 12529
RESOLUTION APPROVING A FINAL PLAT TO BE KNOWN AS COMMUNITY OF LAKERIDGE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. The applicant has submitted a final plat to be known as Community of Lakeridge.
LEGAL DESCRIPTION: That part of the West Half of the Northeast Quarter or the Northwest Quarter of Section 12,
Township 116 North, Range 30 West, McLeod County, Minnesota, lying south of the North 820.64 feet thereof; lying
easterly of the centerline of Dale Street (formerly McLeod County Highway No.7.) and lying northerly of the northerly
line of the City of Hutchinson Street Right of Way Plat No.6. according to the recorded plat thereof.
2, The City Council has considered the recommendation of the Plannin~ Connnission and the effect of the proposed use on the
health, safety, and welfare of the occupants of the surrounding lands, eXIsting and anticipated traffic conditJ.ons, and the effect on
values of properties in the surrounding area and the effect of the use on the ComprehensIve Plan.
3. The Council has determined that the proposed use is in harmony with the general pmpose and intent of the Zoning
Ordinance and the Comprehensive Plan, if the conditions, as out1ined below are met.
CONCLUSION
The City Council hereby approves the final plat.
e Adopted by the City Council this 24th day of January, 2006 .
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
e
5 (cJ L\
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Hutchinson City Center
111 Ha8san Street SE
HutcbInson, MN SS350-1!522
320-587-S15lJFu 320-2J4.4:z.40
MEMORANDUM
DATE:
January 18,2006
TO:
Hutchinson City Council
FROM:
Hutchinson Plimning Commission
SUBJECT:
CONSIDERATION OF RECONFIRMATION OF FINAL PLAT, KNOWN AS COMMUNITY OF
LAKERIDGE .
Pursuant to Sections 12.20 of the City of Hutchinson Subdivision Ordinance, the Hutchinson Planning Commission is
hereby submitting its findings of fact and recommendation with respect to the aforementioned request for final plat.
mSTORY
The Conmnmity of Lakeridge is nearing completion. A1J a point of finalizing their recording documents, the property
owner discovered that they had not recorded the final plat known as Community ofLakeridge, approved by the City in
September of 2004. The City's resolution approving the plat was recorded in December of 2004. Because of the
length of time to final a plat (270 days) has expired, staifis requesting the City confirm the plat approval and then the
recording may occur. There is another plat recording process that occurs after this process call a CIC or common
interest condominium plat prepared. However a CIC plat can not, by statute, dedicate drainage and utility easements.
e RECOMMENDATION
The Planning Commission unanimnusly recommends approval of the final plat.
e
Respectfully submitted,
Dean Kirchoff; Chairman
Hutchinson Planning Commission
Cc: Chuck and BretAnderson, 1225 TirrtJer1ane Dr. P.O. Box 191, SaukC~tre MN 56378
Douglas Carlson, 29454-151- Ave., Cold Spring. MN 56320
. Printed on recycled papc2" .
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To:
Hutchinson Planning Commission
(persons in attendance at Planning Staff Meeting (in bold) :
From: Julie Wischnack, AlCP, and Bonnie Baumetz
Date: January 10, 200S - Meeting Date: January 17, 2006
Re-: Community of Lakeridge Final Plat - reconfirm
The Community of Lakeridge is nearing completion. As a point of finalizing their recording
docwnents, the property owner discovered that they had not recorded the final plat known as
Community of Lakeridge, approved by the City in September of 2004. The City's resolution
approving the plat was recorded in December of 2004. Because of the length of time to final a
plat (270 days) has expired, staff is requesting the City confirm the plat approval and then the
recording may occur. There is another plat recording process that occurs after this process call a
CIC or common interest condominiwn plat prepared. However a CIC plat can not, by statute,
dedicate drainage and utility easements.
Cc: BWCA Land CO L.L.P., Chuck Anderson Box 191, Sauk Centre MN 56378
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III Hassan Street Southeast
Hutchinsoo. MN 55350
(320) 587-5151IFax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 davs before event in order to be considered
tit
l~VN-r;ec (0I'ILL
Address where regular meedg are held
Day and time of meetings? , ~ (' -ruefj~ ~
Is this organization organized under the laws of the Statlof Mmnesota? ~es 0 no
How long has the organization been in existence? 199D How may members in the organization?
,
What is the purpose of the organization?
In whose custody will organization records be kept?
/{ e I )~N jf}JCJfL-/~\Jl
l-7fcfJt:J) yJ., uJ'R;"Le-v.$1 LifeJrf7dJ
Address ' I Ci
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City
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~~38P~P
3tJD
s;<o-S~3 -78/7
Phone Number
State
s<;,~~
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Dul
anization Information
True Name
Phone Number
Date of Birth:
City
Place of Birth:
State
Zip
/ /
Month/daylyear
Have you ever been fJVicted of any crime other than a traffic offense?
If yes, explain: A.
Dyes
City
ia';;'o
State
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City of Hutchinson
Applicarionfor Bingo Gambling IJ.vic<s license
Page 2 of 3
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True Name
iAC~ Ao/C.
Residence Address
WePf CD <:?-
SS3lS
Zip
/~AJ.
State
Date of Birth: (:) to / / 7 / L/ 7 Place of Birth:
Month/daylyear
Have you ever been convicted of any crime other than a traffic offense?
If yes, explain:
----
How long have you been a member of the organization?
#lod U.Ju-f !;.. ,12. roLU S <-'){57- c;l.199
Name of location here game will e played Phone Number
e,r;t1JO~Co.Nfet' 7ROCeiViuI'Y Ave s0 I/ulcJv:Vooo /J?AJ, <.t::.C)35D
( Address of location where game wi/tbe played City,...... ..., S19te Zip
~ r " j /.51 ,f.::E2.. b
Date(s) and/or day(s) gambling devices will be used: L.I:fl- /.- UllVU5'-'
Hours of the day gambling devices will be used: From ~ @J To J I
350-~OD
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~
Dno
Location #2
Name of location where game will be played
Phone Number
Address of location where game will be played City State
Date(s) and/or day(s) gambling devices will be used: through
AM
Hours of the day gambling devices will be used: From PM To
Maximum number of player:
Will prizes be paid in money or merchandise? 0 money 0 merchandise
Will refreshments be served during the time the gambling devices will be used? 0 yes 0 no
If es, will a char e be made for such refreshments? 0 es 0 no
Zip
AM
PM
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(ju:.L- /'eS ~dE.N
r Title
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City of Hutchinson
Applicationfor Bingo Gambling Devices License
Page 3 of 3 ,....j"
InuJ~ 1/. c.A/'A~/e/J6cA1
Name
/6/6 L./ J-.Kic..c. 4uc
, Residence Address
Officers
, list additional names on se
T;,...
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence Address
Citv
Zi
State
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ~s 0 no ~ Authorized Officer jp)es 0 no
Initial Initial
I declare that the infonnation I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the infonnation submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will famili rize myself with the contents thereof.
ul-OS- c){;
Date
I) /--oS-U~
Date
City Council 0 approved 0 denied Notes:
5(d)
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111 Hassan Street Southeast
Hutchinson, MN 55350
(320) S87-S1S1IFax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 davs before event in order to be considered
[J Full Year January 1 - December 31,
Fee:
$100.00
Year
u: ShortTermDate(s} April 21,_ 2006 Fee:
MoTlth/D {Year-MonthID {Year
Or anization Information
The Hutchinson Rotary Foundat~on
Name
$25.00
587-6611 X20
Phone Number
MN
State
55360
Zip
Ml'T.pnn C'nllnt-y Mll'S"<o>m Hutchinson
Address where regular meeting are held City
Da d. f . ? Every Thursday ~ 12: 00 PM
y an tune 0 meetmgs.
Is this organization organized under the laws of the State of Minnesota? ~ yes [J no
How long has the organization been in existence? 26 yr s How may members in the organization? 50
What is the purpose of the organization? Non Profit, Local & International Co
In whose custody will organization records be kept? seL vice
Mike Boehme 234-0256
Name Phone Number
125 Airport Rd
Address
Hutchinson
Ci
MN
State
55350
Z'
Duly Authorized Officer of the Organization Infonnation
Dean Winter
True Name
22801 705th Ave
Dassel
City
Place of Birth: Wes t
Residence Address
Date of Birth:
8
125 I 1957
Month/day/year
Have you ever been convicted of any crime other than a traffic offense?
[Jyes
If yes, explain:
234-5939
Phone Number
MN 55325
State Zip
Union, IA
City State
nno
St R-)
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City of Hut<;hinson
Application for Bingo Gambling Devices License
Page20f3
329
Mikp Rophmp
234 0256
Phone Nwnber
True Name
125 Airport Rd
Residence Address
11 ; 24 ;1954
Month/day/year
Have you ever been convicted of any crime other than a traffic offense?
Date of Birth:
Hutchinson
City
Place of Birth: Oli via
City
~no
State
MN
State
55350
Zip
MN
Clyes
If yes, explain:
How long have you been a member of the organization? 5 years
Game Infonnation
Location #1
Hutchinson Event Center 234-5656
Name of location where game will be played Phone Number
1005 Hwy 15 South, Plaza 15 Hutchinson MN 55350
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: ~-d-\-Olo through
AM AM
Hours of the day gambling devices will be used: From PM To PM
Maximum number of player: 400
Will prizes be paid in money or merchandise? I5j money i:l merchandise
Will refreshments be served during the time the gambling devices will be used? }Q:yes Clno
If ves will a charge be made for such refreshments? Gl:ves CI no
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From PM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? CI money a merchandise
Will refreshments be served during the time the gambling devices will be used? CI yes ano
If ves will a charge be made for such refreshments? aves Clno
Officers .of the 0
Rhonda Matthias
. list additional names on se
President-Elect
Title
Hutchinson MN 55350
Name
1200 Oakwood Lane NW
Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
Zip
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City of Hutchinson
Applicationfor Bingo Gambling Devices license
I ,.~, .f'
Name
Title
City
State
Zip
Residence Address
Officers or Other Persons Paid for Services Information (if necessary, list additional names on sevarate sheet)
Name
Title
Zip
State
Residence Address
City
Name
Title
State
Zip
Residence Address
City
Name
Title
State
Ziv
Residence Address
City
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager flJyes 0 no ~ Authorized Officer ~ 0 no ~ 9J
7-~nitial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.2 elating to g ing and I will familiarize myself with the contents thereof.
er of organization
/)5"' ~h
I ( Date
/-/2..-0<-
Date
--
Signature of gambling manager of organization
! Internal Use Only
City Council 0 approved 0 denied Notes:
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III Hassan Street Southeast
Hutchinsoo. MN 55350
(320) 587-5151/Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
D Full Year January I - December 31,
Fee:
$100.00
Year
)f
ShortTermDate(s) 8- 11- ok - g~Jl.O- o~
MonthlDa :!Year- MonthlDa :!Year
Fee:
$25.00
a) 1.?itJER '/7i31
Na~
10S- /Y}!7/J SrK€-cl.J '/;;~/rc /tJ7
Address where regular meeting are held L'City
Day and time of meetings? 3/'t cfI mo/V D.A 'I L dE e y
Is this organization organized under the laws of the State of Minnesota? 9' yes
J:Z
o:1;:t7- %% ~R
Phone Number
r-eJ{ I AJ.S~JJ H A/ -!f::::T 30-0
State Zip
/J l.JA./ HI
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dl'-H'.<J60~
Ci
S-J?-flSt G
Phone Number
M/J
State
SS.357J
Zi
PidelitBbnd.Jn[otO\atiob
The following information is provided concerning a fidelity bond given by the gambling manager in favor of
the organization:
Name of bonding company
Address of bonding company
Amount of bond:
City
Duration of bond:
State
Zip
A lication is hereb made for waiver of the bondin re uirements: D es D no
5(-0)
II
.
.
City of Hutchinson
Applicationfor Bingo Gambling Devices License
Page 2 of3
Puly!\uthorize<iQfflcer of the OnWJ.)2:Ation Information
- -.. K'
S Tel' t ^ ) bJ/1 / '- t: V
true Name
.5~S- 1!~.ec<.F '])RI Uf St4/
Residence Address
.J~ m tca/17
Plwne Number'
A1)..)
City State
Place of Birth: {;LLmo~~ try
City
:(I no
4n:hW...-ISdA-J
1// 11'14/
Monthldaylyear
Have you ever been convicted of any crime other than a traffic offense?
Date of Birth:
/~
Dyes
If yes, explain:
~36()
Zip
Mill
State
Desi aled Gamblin
Afl)
True Name
Plwne Number
Residence Address
City
State
Date of Birth: 1 1 Place of Birth:
Monthldaylyear
Have you ever been convicted of any crime other than a traffic offense?
If yes, explain:
How long have you been a member of the organization?
City
Dyes Ono
Zip
State
~77" .:J.~ 99
Plwne Number
HAl
~
State Zip
through ~. c20 W,
~ To /o~(} ~
1.{?6il20UA-'3:, S
re game will be played ,J
rzJ u I::k:rCH/~~
Address of location where game will be played City
Date(s) and/or day(s) gambling devices will be used: /J119RC II 1/
Hours of the day gambling devices will be used:
From
Maximum number of player:
Will prizes be paid in money or merchandise? 0 money )j!ij merchandise
Will refreshments be served during the time the gambling devices will be used? 0 yes ~ no
If es, will a char e be made for such refreshments? 0 es 0 no
7..,e C-.s d::J ~ An--
Title
4n:#/~ MA/' S:::i:36?J
~ ~ /Jate Zip
- -C~ ,-erS/OF/f//
Title
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Name
.:fd6- {2/Rei_/;- ~RIt/E 511
Residence Address
De, (;E~AL..J> (lLOSE
Name
l-t 1.:2- Iv' E -5 Ik€ r Ai
Residence Address
Eu. ()l~LI:- rf;- A.-Ro.1J
/ / Name
tj~S- !frJij:DEAJ 4€ Sa).
Residence Address
o/.t..t7\../GtnE n,A/
City State
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Title '
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Ci
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State
.:S;6'3..t:j ~
Zip
-..:::5~5ZJ
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.
.
City of Hutchinson
Applicationfor Bingo Gambling Devices License
Page 3 of3
s or Other Persons Paid for Services Information (i
m ..5T?2 t'J bri
Name
f';s- L YA)AJ 11 Su)
.. /' Residence Address
/VOR/1J {;~71~KE
Name
;lz?tL $nrlO f!u./y- /!J
Residence Address
PAN (;? o~
Bot.tJ~ n.u
City
"&ILDI/J6
C; E7LICo~
Ci
State
(lN1/_
~q/:?
Zip
(? #/J/ ~
1.:r3 Sl/
Name
---
.L- DE7'7 L
Residence Address
Title
./-11--/
~.
The following items need to be completed and/or attached in order for the application to be processed:
Copy of the official resolution or official action designating the gambling manager: 0 yes 0 no
Copy of insurance that meets or exceeds limits established in the ordinance: 0 yes 0 no
A list of all active members of the organization: 0 yes 0 no
Application fee paid in full (check or money order): liJ yes 0 no
Dna
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager 0 yes 0 no
Authorized Officer ~yes 0 no
/1
Initial
Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
Date
Signature of gambling manager of organization
Date
City Council 0 approved 0 denied Notes:
5 (f-)
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Minnesota Lawful Gambling
(LG200R) Lawful Gambling License Renewal Application
Corrections should be made directly on this application
Submit one check for all renewal fees, payable to State of Minnesota
Boam use Only
Organization requirements:
1. An annual organization license fee of $350 is required.
----
Current license term: 7/1/2004 to 6/30/2006
Renewing license term: 7/1/2006 to 6/30/2008
[jJ r Oled< thiS-box r you~ I
I organization qualltles for 1
I the waiver of the $3 SO I
organization license fee
I defined In MN Statute I
L ~49.1~Subd.~ _I
(320)587-3116
County of McLeod
Authorization:
Organization:
CEO:
196 -~~_
',-
Elks Lodge 2427 ')
Box 272, Hutchinson. I~ThL55J.-S(J'
"--- .---"
Jeffrey P Hartwig
969 Hayden Ave, Hutchinson, MN 55350
Charles Draeger
720 Goebel St SW, Hutchinson, MN 55350
(320)587-7853
(320)587-3390
Treasurer:
r- - - - - -- - - - - - - - - -- - - - - - ---I
IAnnual Goal for Charitable Contributions %
L _ _ _ _ _ _ __ __ _ _ _ _ _ _ _ _ __ _ _ ___I
Premises permit requirements:
n annual premises permit fee of $150,
2. separate resolution of approval including the site address from the local unit of government, (The local unit of
ernment does not sign this renewal application) and
3. A LG215 lease agreement for each site your organization does not own is required.
Site number 002
Elks Lodge 2427
e 720 Hwy 7 E, Hutchinson, MN 55350 McLeod County '.
L-TownShip of (if applicable) Gambling account # 070084
Organization owns this site: Y Citizens Bank & Trust
Does your organization conduct bingo at this site? Y / N Box 339, Hutchinson, MN 55350
Is the resolution of approval attached? Y / N : - {fyes, -t:h?a-iKned ilSt of ~ d~vS and be9i~~ing arid- ~dl;.g hours of YOu~ - -:
, _ _ bingo occasions _must be updated ~d retume<t. _ _ '
[jJ J Oleck this box if this site has been discontinued or wi" not be renewed.
r-BOa,d'u"'-cwY-1
. .
. .
. .
. .
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Hutchinson Area Health Care
Hutchinson Community Hospital
Bums MatlOr Nursinf.i Home . Dassel Medical Cerlfer
1095 Highway 15 South Hutchinson, MN 55350 (320) 234-5000
January 17,2006
The Honorable Mayor Steve Cook and
Members of the City Council
Hutchinson City Center
III Hassan Street SE
Hutchinson, MN 55350
Dear Mayor Cook and City Council Members:
The Board of Directors of Hutchinson Area Health Care (HAHe), as part of their regular meeting on
January 17, 2006, considered two expenditures which require your approval in order to proceed. The
following is a draft excerpt from the minutes of the meeting.
e
"TimeTrak Timekeeper Software & Clocks The Board reviewed the Capital Expenditure request
for the purchase of a. Time Trak Timekeeper System. The current timekeeper software (Kronos)
and time clocks, due to their age, no longer have engineering support and need to be replaced.
HAHC would upgrade the current Kronos software and clocks for $50,000 or purchase TimeTrak
software and clocks for $86,615. The $50,000 upgrade would provide minimal enhancements to
the current system and would not yield efficiencies in order to improve productivity. The Time
Trak software, which will be supported by SISU, includes new scheduling features, more
flexibility with programming payroll rules and capabilities for editing timecards based on
exception and would create a payback of 1.23 years.
. Following discussion, motion was made by Snapp, seconded by Peterson, to request approval
from the City Council to approve the purchase of a TimeTrak Timekeeper Software & Clocks
at a cost of$86,615. All were in favor. Motion carried."
The second item for your consideration is a Capital Expenditure request for the purchase of Cisco
Network Equipment. The following is a draft excerpt from the minutes:
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"Cisco Network EQuipment The Board reviewed the Capital Expenditure request for the
purchase of Cisco Network Equipment. This will improve network performance at the core
of the network and upgrade top layer distribution switches, at a cost of $146,518. This item has
been carried in the capital expenditure budget for the past two years. This more easily facilitates
intemet working HAHC and SISU networks. Most equipment older than five years old in the
existing network will be replaced. Upgrading the system will position HARC for future
technology (wireless, PACS) and result in a system that can be maintained/expanded more
easily and thus less costly. This item will be purchased through SISU through a group purchasing
arrangement.
. Following discussion, motion was made by Snapp, seconded by Knutson to request
approval from the City Council to approve the purchase of the Cisco Network Equipment at
a cost of $146,518. All were in favor. Motion carried" .5.-.}J
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The Honorable Mayor Steve Cook
and Members of the City Council
Page two
January 17, 2006
Thank you, in advance, for consideration of this request. Marc Sebora and Kay Peterson will be able to
address questions you may have regarding these items at your meeting on Tuesday.
g]
Philip G. Graves
President
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TO: Mayor and City Council
FROM: Tom Kloss, Director ofInformation Technology /rf\.
RE: 2006 Technology Policy Update
DATE: 1/24/2006
On an annual basis the policy addressing the use of copy equipment, communication equipment
and City network related software and hardware is updated. The IT director and the Human
Resources Director review and update the policy to address any changes necessary throughout the
year. The policy is then sent to Council in January for review. Upon acceptance by the Council
the Information Technology director and the Human Resources director review the policy with
City staff and staff submit an affidavit accepting the terms of the policy.
Changes to the 2006 policy:
Page 12, first bullet point - This item was added to address possible network security issues that
could result from the use of wireless Personal Data Assistants.
Page 12, item 8 - This item was added to address security issues related to the mobile units in the
squad cars.
Page 13, item 2 - Advocacy Groups will be reset to be viewed by IT staff only. City staff have
been running into pages that fall under Advocacy Groups. Allowing IT staff to review these sites
before submitting a request to web sense to open the site would save us time.
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POLICY ADDRESSING
THE USE OF:
. INFORMATION TECHNOLOGY
· COpy EQUIPMENT
· COMMUNICATION EQUIPMENT
January 2005
- 1 -
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INDEX
Section I Introduction Page
1. Introduction Policy purpose 4
2. Network Network use information 4-5
3. Software Software rules and laws 6
4. General Guidelines General PClNetwork use information 6-9
5. Electronic Mail E-mail usage policies 9-10
6. Internet Policy Internet useage policies 10-11
7. Remote Network Access Rules for RNA use 11
e 8. Police Mobile Computers
9. Home Software Use 12
10.Affidavit Affidavit explanation 12
. Section II Web sense Filtering
13-15
Section III Software Support Procedures
Page
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Purpose Explanation of policy use
Software Trouble Shooting Flow Chart
Flowchart Detail information
16
17
18
2
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Software Support List 19
Section IV Personal use of copy and communication Equipment
1. Cellular Phones 20-21
2. Employee Desk Phones
3. Work Related Personal Phone Use
4. Copiers
5. Fax Machines
6. Printers
21
21
21
21
21
Affidavit
22
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SECTION I
INFORMATION TECHNOLOGY POLICY
1 INTRODUCTION
a Purpose The purpose of these procedures and guidelines is to protect the
quality and integrity of the City of Hutchinson's Information Technology systems.
These systems are vital to performing city functions. Each item in this document
is designed to strengthen the quality and integrity of this resource while
minimizing risks to the City's information systems.
The City's Management Team has undertaken the task of developing procedures
that best serve these purposes. Achieving the policy's underlying goals is a task
shared among management and all system users. All employees are expected to
read and comply with this policy.
e b Scope This policy applies to all users of the City of Hutchinson's information
resources, whether or not the users are City employees, paid or unpaid. This
policy applies to any and all City electronic communications equipment
(hardware and software) used to transmit information within, to, or from, the City
of Hutchinson, including equipment used as control systems and connections to
computers in other systems Le. the State of Minnesota and LOG IS.
2 NETWORK
Most personal computers in the City of Hutchinson are networked to allow all users
to share network resources such as printing, file storage, electronic mail, software
and access to the Internet.
a Security
· Login names will be assigned, and users given rights to, appropriate
resources by Information Technology personnel.
· All network users will be required to log into the network with a password. All
users must keep their password confidential and are responsible for security
of their password.
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· All user level passwords must follow these specifications:
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1. Have a minimum of at least six alphanumeric characters in length.
2. Must be changed every 180-days.
3. Have a digit character as well as letters, for example: jargOn5
4. Have not been previously used in the last three password rotations.
· The IT Director and staff along with the LOGIS network support personnel
shall have full network supervisory rights. The password for the Supervisor
login will be known by the IT Director and backup personnel only.
· When leaving the workstation or building for an extended period, users should
logout of applications that access the network or allow communications with
other network systems.
· Employees must immediately report to their IT staff any loss of hardware or
software, or compromise of systems. City IT staff will notify LOGIS
immediately if applicable. Compromise of the workstations include but are
not limited to, viruses, spy ware, passwords, etc.
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· Employees involved in setting up software demos through remote vendor
access are responsible for alerting IT staff prior to the demo. IT staff will
attend demonstrations that involve non-employee access to City owned
computer systems. In the event that IT staff was not properly notified, the
employee responsible for initiating the demonstration is responsible for any
security violations that may arise due to non-employee access.
b File Storage
· Each network user is assigned an individual directory (H:), and workgroup
common directory (G:), a city-wide shared directory (I:), and possibly other
specialized directories which can be used for storing city business files.
· The IT Department backs up all data except for any files that are stored on
the hard drive of your workstation. Employees are encouraged to keep any
necessary files on the network. Any files on the local computer will not be the
responsibility of IT department. Employees are also expected to delete old
files regularly to help maintain adequate system storage capacity.
· The City reserves the right to delete old files that have not been used for a
period of two years.
c Virus Protection. While the City does take virus protection measures on the
e system, no system is foolproof due to new viruses. Common sense precautions
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should be taken. Users shall not change their system's configuration or take
other steps to defeat virus protection devices or systems.
3 SOFTWARE
a Copyright Laws
· Most computer software and programs, applications and templates are
copyrighted, and it is illegal to make copies. Employees may under no
circumstances make any copies of City or privately owned software.
· The City and its employees are required to abide by the federal copyright
laws and to abide by all such licensing agreements. If there is any question
about the legality and appropriate use of the software, it should be directed to
the IT Director.
· Employees are not allowed to install software on any computer with out prior
authorization from the IT Director.
b Purchases. Any network related hardware or software must be approved by
the Information Technology department prior to purchasing.
c Use. All users shall refrain from changing the setup or configuration files that
control basic computer functioning. Customizing a personal computer shall be
limited to superficial items included in the City issued software such as
"wallpaper", "screen savers", "icons", "toolbars", and color schemes. Customizing
will be limited to the original software build. No downloading of screensavers or
wallpaper will be allowed.
d Development. All software programs developed for use by the City become
the property of the City of Hutchinson. These software programs may not be
sold or distributed. This includes, but is not limited to, macros and templates
created for word processing, spreadsheets, presentations, and databases.
4 GENERAL GUIDELINES
a City Ownership. All software, programs, applications, templates, e-mail
messages, data, and data files, and voicemail messages residing on municipal
computer systems or storage media or developed on municipal computer
systems are the property of the City of Hutchinson. The city retains the right to
access, copy, modify, destroy, delete or erase this property.
The City reserves and intends to exercise the right to access contents of e-mail
communications, voice mail communications, use of internet services, and other
means of electronic transfer of information for any business purpose. The
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Information Technology Director will periodically review employee
communications to ensure compliance with City policies or to detect policy
violations. Directors and supervisors may review electronic communications of
the employees they supervise to determine whether there have been any
security breaches, violations of City policy, or other violations of duty on the part
of employees.
b Checkin~ out Eauipment. When employees check out portable equipment
such as lap top computers and LCD projectors for use on City business, they are
expected to provide appropriate "common sense" protection against theft,
accidental breakage, environmental damage and other risks. Desktop computers
and attached devices are not to be removed from City buildings.
c Inappropriate Use of Computer Svstems/Electronic Transfer
Engaging in inappropriate behaviors or using the City's computer systems in an
inappropriate manner will result in disciplinary action up to and including
termination. Inappropriate and prohibited behaviors or uses include, but are not
limited to:
· Displaying, printing or transmitting sexually explicit images, messages, and
cartoons.
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· Displaying of "Nude or Partially Denuded figures" as defined in the
Hutchinson Municipal Code.
· Displaying, printing, or transmitting racial or ethnic slurs or comments, racially
derogatory jokes, off-color jokes, or anything that might be construed as
harassment or disrespectful of others, including anything that fosters a hostile
work environment or perpetuates discrimination on the basis of race, creed,
color, age, religion, sex, marital status, status with regard to public
assistance, national origin, physical or mental disability or affectional
preference.
· Reading other employees' E-Mail or documents without permission or without
a legitimate business reason.
· Using the City's computer systems or knowingly allowing another to use the
City's systems for personal profrt, commercial product advertisement or
partisan political purposes. The E-Mail system may not be used to solicit
anyone for commercial ventures, religious or political causes.
· Infringing on third party copyrights or other intellectual property rights, license
agreements or other contracts; for example, illegally installing or making
available copyrighted software.
· Inappropriately copying, modifying, distributing, transmitting or displaying files
or other data or information resources.
· Sharing your user ID or password with any person who uses it to obtain
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confidential or other information to which they would not normally have
access. Sharing your user ID or password with another person deems you
solely responsible for the actions of that other person.
· Deliberately damaging or disrupting a computing system (hardware or
software), altering its normal performance, or causing it to malfunction.
· Attempting to gain unauthorized access to intemal, remote, or external
computer systems.
· Attempting to decrypt system or user passwords.
· Unauthorized copying of system files.
· Intentional attempting to "crash" network systems or programs.
· Willfully introducing computer "viruses" or other disruptive/ destructive
programs into the organization network or into external networks.
· Sending anonymous E-Mail messages.
· Sending chain letters, advertisements, solicitations or non-business related
mass mailings.
· Concealing the identity of an E-Mail sender or taking someone else's identity.
· Participating in Intemet "Chat Rooms/Groups" or "Use Net" at any time.
· Disclosing confidential proprietary City information via the electronic systems.
· Violation of any laws and regulations of the United States or any other nation,
or the laws and regulations of any state, city, province or other local
jurisdiction in any material way.
· Internet based radio is strictly prohibited. (These are sites that allow you to
listen to streaming radio or music over the internet)
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d Responsibility to Notify. Employees should notify their immediate
supervisor, the IT Director, the Human Resources Director, the City Administrator
or any member of management upon learning of violations of this policy.
Employees who violate this policy will be subject to disciplinary action, up to and
including termination of employment.
e Supervisor's Responsibility. Managers and supervisors are responsible
for ensuring the appropriate use of computers, E-Mail, voicemail, and intemet
access through training, supervising, coaching, and taking disciplinary action,
when necessary.
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f Official Records. All data that is composed, transmitted or received via our
computer systems, including electronic mail (E-Mail), is considered to be part of
the official records of the City, and therefore subject to disclosure as appropriate
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under state and federal laws (e.g., Data Practices Act). Most documents will be
considered public records unless specifically exempted under the Data Practices
Act. However, users of computer systems must use the same caution as they do
when releasing hard copies of information. Any requests for determinations
regarding the appropriate release of information should be directed through the
City Administrator's office.
E-Mail or other electronic transmission of information should be designated as
"Not Public" or "Attorney-Client Privileged" if it contains information that is private,
confidential or is a communication between the City and its legal counsel.
E-Mail and other documents must be saved if they are required for ongoing legal,
fiscal, administrative, operational or research purposes. These records should
be saved to a word processing or paper file for storage according to the City's
records and retention schedule. An example of this would be the official
correspondence on a litigated matter. Any E-Mail or other document that does
not fall into this category may be deleted immediately. Questions regarding
records retention should be directed to the City Administrator's office.
9 Personal Use of City Hardware and Software. The City of Hutchinson
will offer employees of the City of Hutchinson the privilege of personal use of
City-owned hardware and software during non-business hours. Non-business
hours are defined as, before 8 am and after 4:30 pm Monday through Friday and
weekends. If a shift ends at 4 pm, personal use will not be allowed until 4:30 pm
as it may be disruptive to other individuals. However, limited personal work may
be done during normal business hours with prior approval of the City
Administrator. Personal use is not allowed before business hours, lunch period or
breaks during a work shift. Employees may not run unauthorized software on
any city computer without prior approval by the Information Technology
department, even during non-business hours.
5 Electronic Mail (E-Mail)
a Purpose of E-Mail. The E-Mail system is a City-owned tool and is to be used
for matters directly related to the business activities of the City of Hutchinson and
as a means to further the City's mission by providing services that are efficient,
accurate, timely and complete. In order to provide excellent services, the City
promotes strong working relationships among employees and a supportive
working environment. For example, news about employees or notices of
department events would be considered as City business.
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b Policv. Employees are responsible for adhering to City standards when E-Mail
is created, sent, forwarded or saved. Failure to adhere puts the City and the
individual at risk for legal or financial liabilities, potential embarrassment and
other consequences. E-Mail documents are public documents.
City of Hutchinson policies and procedures are adopted to make employees
aware of the risks associated with using E-Mail and to advise them on the City's
requirements regarding the use of E-Mail.
This policy also applies to all contractors, consultants, volunteers, agents or any
other persons who have gained or are given access to the E-Mail system.
c Violations. Violation of these policies may result in the cancellation of the
violator's E-Mail account and may be grounds for disciplinary action up to and
including termination of employment with the City of Hutchinson.
d Public Nature of E-Mail. E-Mail is a public record like any other public
document. E-Mail maybe searched for evidence in any legal proceeding. By
using the E-Mail system, the employee consents that the following authorized
City representatives, the City Administrator, Directors, Supervisor, and systems'
administrator, may review any messages on the system, may use any
information for any legitimate business, legal or disciplinary purpose and may
disclose or disseminate such messages to appropriate third parties.
e Retention of E-mail. See 4 - General Guidelines, for retention information.
f Inappropriate Use of E-mail. See 4 - General Guidelines.
9 Personal Use of E-mail. During working hours, E-Mail will be used
exclusively for City business. Employees may write, send and read personal E-
Mail correspondence only during non-business hours. Non-business hours are
defined as, before 8 am and after 4:30 pm Monday through Friday and
weekends. If a shift ends at 4 pm, personal use will not be allowed until 4:30 pm
as it may be disruptive to other individuals
h Monitorina. All communication is subject to monitoring as noted in Section 4 -
General Requirements.
6 Internet Policy
a Purpose of Internet Services. Intemet access to global electronic
information resources on the World Wide Web is provided by the City to selected
employees to assist them in obtaining work-related data and technology. The
following guidelines have been established to help ensure responsible and
productive Intemet use.
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b Violations. Violation of these policies may result in the cancellation of the
violator's Internet access privileges and may be grounds for disciplinary action up
to and including termination of employment with the City of Hutchinson.
c Public Nature of Internet. All Internet data that is composed, transmitted, or
received via our computer communications system is considered to be part of the
official records of the City and, as such, are subject to disclosure to law
enforcement or other third parties. Consequently, employees should always
ensure that the business information contained in Internet messages and other
transmissions is accurate, appropriate, ethical and lawful.
d Inappropriate Use of Internet Services. See 4 - General Guidelines.
e Personal Use of Internet Services. Internet use will be for City business
purposes. Personal use of the Internet connection shall be kept to an absolute
minimum, and only during non-business hours. Non-business hours are defined
as, before 8 am and after 4:30 pm Monday through Friday and weekends. If a
shift ends at 4 pm, personal use will not be allowed until 4:30 pm as it may be
disruptive to other individuals. Internet activity is not private or confidential.
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f Monitorina. All communication is subject to monitoring as noted in Section 4 -
General Requirements. Be advised that Internet use can in some instances be
monitored by outside individuals, and, therefore, discretion is extremely
important.
7 Remote Network Access
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· Remote access to the City network via VPN will be allowed only to certain
City employees as deemed necessary by job description/function and
authorized by the City Administrator. No authorized user shall give out their
user name, password, or any other information pertaining to the Hutchinson
remote network to any other person. VPN authorization comes only from the
City Administrator.
· Rights to access the network resources will be controlled by network login
and passwords.
· All remote users are subject to the rules and regulations set forth in this policy
for all network users.
· During a live VPN connection no one but the authorized user will have access
to the computer making the connection.
· Users should follow proper data practices protocols as directed by the
Minnesota State Statutes. Storing of business related information on your
Home PC creates an extension of the City network, thus anything stored on
that PC, might be subject to public data requests.
· Users setup with remote access shall keep all virus definitions current.
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· All remote access PDA's must utilize the password locking feature included
on the PDA. Staff using remote access PDA's must notify the Technology
Director as soon as possible in the event the PDA is lost.
8 Police Mobile Computers
. The laptops used for Police Mobiles are not continually hooked to the network
and therefore do not receive regular patches or updates. In order to ensure
network security, the laptops need to be updated on a regular basis. The
laptops for the Squad cars will remain in the office on Wednesday mornings
between 8:00 A.M. and 11 :00 A.M. Infonnation Technology staff will attach
the laptops to the network and verify all updates.
9 Home Software Use
· The City Administrator, based on job description/function, will approve
software packages for home use. The Director of Infonnation Technology will
provide license infonnation and procedures to the end user prior to
installation.
· Certain software packages have Home Use Licensing. With home use
licensing the Director of Infonnation Technology will provide account
infonnation and procurement instructions upon City Administrator approval.
Software packages that do not have a Home Use Licenses will be loaded and
configured by IT staff and the original software media and licenses will be
stored at City Center offices
· Software rules, regulations and agreements will be discussed and addressed
on a case-by-case basis.
11 Affidavit. Prior to the use of any of the City of Hutchinson infonnation
technology systems, the user will sign an affidavit that states that they have received
and read a copy of the City of Hutchinson Information Technology Policy.
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SECTION II
Web sense Filtering
Explanation:
Websense is a software program that filters Internet content. The software is meant to
limit the liability to the City of Hutchinson and eliminate unnecessary network traffic. It is
not a replacement for the Information Technology Policy addressing Internet use;
all rules in the policy will continue to govern city network use.
The software will filter on several categories including, but not be limited to:
1. Abortion Advocacy (Entire category blocked for all users)
Sites with neutral or balanced discussion of the issues are classified under the main
category "Abortion Advocacy."
1.1 Pro-Life
1.2 Pro-Choice
2. Advocacy Groups (Open to IT staff only)
Sites sponsored by or devoted to organizations that promote change or reform in
public policy, public opinion, social practice, economic activities and
relationships. Excludes commercially sponsored sites (4, 13,22), sites dedicated
to electoral politics or legislation (10.2) or to the abortion issue (1), sites
advocating hate or violence (16, 21,31).
3. Adult Material (Entire category blocked for all users)
3.1. Adult Content. Sites featuring full or partial nudity reflecting or establishing
a sexually oriented context, but not sexual activity (3.3); sexual paraphernalia:
erotica and other literature featuring, or discussions of, sexual matters falling
short of pornographic; sex-oriented businesses such as clubs, nightclubs, escort
services, password/verification sites. Includes sites supporting online purchase of
such goods and services.
3.2 Nudity. Sites offering depictions of nude or seminude human forms, singly or
in groups, not overtly sexual in intent or effect.
3.3 Sex. Sites depicting or graphically describing sexual acts or activity, including
exhibitionism.
3.4 Sex Education. Sites offering information on sex and sexuality, with no
pornographic intent.
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3.5 Lingerie & Swimsuit. Sites offering views of models in suggestive but not
lewd costume; suggestive female breast nudity. Also classic "cheesecake" art
and photography.
4. Drugs (as characterized by U.S. law)
4.1 Abused Drugs. (Open to police services only) Sites that discuss or promote
or provide infonnation about prohibited, scheduled, or otherwise controlled or
regulated drugs and their abuse; also, paraphemalia associated with such use
and abuse.
4.2 Prescribed Medications. (Open to all users) Sites providing information
about approved drugs and their medical use.
4.3 SupplementslUnregulated Compounds. (Open to police services only)
Sites providing infonnation about or promoting the use of chemicals not regulated
by the FDA (as naturally occurring compounds, for example).
4.4 Marijuana. (Open to police services only) Sites whose primary function is to
provide information specifically about or promoting the use of marijuana.
5. Entertainment
5.1 MP3. (This subcategory blocked for all users) Sites that support downloading
of mp3 files or that serve as directories of such sites.
6. Gambling (Entire category blocked for all users)
Sites that provide infonnation about or promote gambling or that support online
gambling. Risk of losing money possible.
7. Games (Entire category blocked for all users)
Sites that provide infonnation about or promote electronic games, video games,
computer games, role-playing games, or online games, but not board or card
games (27.5); also sites that support or host online games. Includes
sweepstakes and giveaways.
8. IIlegallQuestionable (Open to police services only)
Sites that provide instruction in or promote crime (except computer crime (13.1))
or unethical or dishonest behavior or evasion of prosecution therefore.
9. Information Technology
Sites sponsored by or providing infonnation on computer- and Intemet-industry
finns.
9.1 Hacking. (Open to police services and IT department only) Sites providing
information on or promoting illegal or questionable access to or use of
communications equipment andlor software.
9.2 Proxy Avoidance Systems. (This subcategory blocked for all users) Sites
that provide information on how to bypass proxy server features or to gain
access to URLs in any way that bypasses the proxy server.
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10. Internet Communication
10.1 Web Chat. Sites that host Web Chat services, Chat sites via HTTP, on-I RC
chat rooms. Home pages devoted to IRC. Sites that offer forums or discussion
groups. (Blocked 8-5 M-F)
10.2 Web-based Email. Sites that host Web-based email. Any Web based email
service, either browser or software based. (Blocked)
11. MilitancylExtremist (Open to police services only)
Sites that offer information on or promote or are sponsored by groups advocating
antigovernment beliefs or action.
12. RacismlHate (Open to police services only)
Sites that promote the identification of racial groups, the denigration or subjection
of groups (racially identified or otherwise), or the superiority of any group.
13. Shopping
Sites that support online purchasing of consumer goods but not including sexual
paraphernalia (3.1), investments (4.1), computer software or hardware (13),
supplements (5.3), alcohol and tobacco (25.1), travel services (29), vehicles and
parts (30), or weaponry (32). Included are sites exclusively devoted to selling
sports or religious goods.
14.1 Internet Auctions. (This subcategory blocked for all users) Sites that
support the offering and purchasing of goods between individuals.
14. Society & Lifestyle
25.3 PersonalslDating. (This subcategory blocked for all users) Sites that
promote interpersonal relationships, excluding those of exclusively gay or lesbian
appeal.
15. Tasteless (Entire category blocked for all users)
Sites that cannot be categorized elsewhere but offer offensive, grotesque,
frightening, lurid, material with no redeeming value.
16. Violence (Open to police services only)
Sites that provide information on or promote violent activity. Sites containing
excessive profanity may be classified here if not under Tasteless (27).
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SECTION III
Software Support Procedures
Purpose As the City grows so does the need for additional software. Currently
the City of Hutchinson owns and utilizes over 100 different titles. In an attempt to
alleviate the number of support calls the Information Technology department is
requiring all personnel to follow the "Support Call Flow Chart" illustrated on the
following page.
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Start
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Problem
Yes
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Problem Solved YI
Yes
Yes
Yes
I
Yes
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No
No
es
No
No
No
No
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Software Trouble
Shooting Flow Chart
Detail explaining each
decision box can be
found on the following
page.
Yes
Call IT staff
.
YrS
No
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Software Flow Chart Details
1. Often times a reboot of the computer will solve many problems. During a reboot
all memory is cleared and systems are reset.
2. If your co-workers are having the same problem there may be a network problem
or possible virus issue.
3. Use the software help file by clicking on help in the software's main window. The
help files contain wizards and searchable text for solving many problems.
4. Check the Power Users list to see if a co-worker has the expertise to solve your
problem.
5. Most software packages will have an FAQ (Frequently Asked Questions) area on
their web site. Many problems can be solved searching the products web page.
6. If the product is on the IT support list feel free to contact anyone in the
department. They may help you directly or refer other IT staff to your problem.
e 7. Contact the products help desk. The number is often on the manufactures home
page along with an option to e-mail them. If the help desk believes the problem is
related to corrupt files or server issues contact the IT department. Under no
circumstances should any end user change system files or install patches. Often
times patches for one product may create issues for other software packages. If
a help desk instructs you to change system files please contact IT staff to finish
trouble shooting the problem prior to changing the system files.
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c,..,......ii........'..,......,".'...".'...:'.:i.,:.....i.:,.::..:: .:.:.:.,...:;.'.'..'.::',:':',.::.:..,.,.:::.'.::...,::.. ..::.....:':,.:....,:':':,.,..':.::."
Software Support Avenue..
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Power User List
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Access
Tom Kloss Ext. 245
Julie Wischnack Ext. 258
ArcView
Pat Ebert Ext. 214
Julie Wischnack Ext. 258
Tom Kloss Ext. 245
AutoCAD
Pat Ebert Ext. 214
Tom Kloss Ext. 245
Excel
Lisa Grimi Ext. 288
Marion Graham Ext. 233
Outlook
Brenda Ewing Ext. 213
Performance Now
Tom Kloss Ext. 245
PowerPoint
Julie Wischnack Ext. 258
Lisa Grina Ext. 288
Marion Graham Ext. 233
Lawrence Winter Ext. 478
Word
Brenda Ewing Ext. 213
Lisa Grina Ext. 288
Marion Graham Ext. 233
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Section IV
PERSONAL USE OF COpy AND COMMUNICATION
EQUIPMENT
POLICY:
The City of Hutchinson requires usage of printing, copier and telephone systems for
personal use to be reimbursed to the City. Employees must reimburse the
organization for personal use of City equipment as outlined below.
Procedure
1. Cellular Phones: Users of City owned cellular phones will be issued, on a
bi-monthly basis, a copy of their activity bill. The total of all personal calls from
the total charge column, plus tax will be reimbursed to the City of Hutchinson.
Personal calls need to be reimbursed within 7 days of receiving your phone bill.
General Cell Phone Procedure Policy.
The use of city assigned and personal cellular/ wireless
phones on-the-job has restrictions for use during the following activities
due to the distraction and lack of concentration that they present to safe
work performance:
1.1 Operating a moving vehicle. Your first responsibility is to safely
operate the vehicle. Cellular and other wireless conversations should be
kept to an absolute minimum. Any lengthy conversation will require that
the vehicle be brought to a stop at a safe location, preferably off the main
road. Conversations, taking notes, dialing, answering or reading of
displays must be avoided while moving on very busy streets, highways,
interchanges, during rush hours or in other heavy or congested traffic.
1.2 Operating maintenance/construction equipment. Use of any cellular
phone or other wireless device (to include hands free devices) will not be
authorized while operating a moving and/or in gear motorized off road
(maintenance/construction) piece of equipment.
1.3 Work site. Use of cellular phones or other wireless devices that
will be a distraction to the user and or present an unsafe work
environment is not authorized. Such work sites include but are not limited
to: Road repair, maintenance and construction, operating or repairing
energized equipment such as electrical panels, motors, or energized
circuits.
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1.4 Use of cellular phones for personal conversations is restricted to
non-duty time, such as breaks, lunch, etc. Supervisors will have the
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authority to restrict or prohibit use of personal cellular phones at any
time on-the-job when they consider such situations and use may present a
safety hazard to the employee, co-workers, contractors and/or general
public and city or private property.
1.5 Emergency calls. Use of cellular phones or other wireless devices
to call for help or to help others in an emergency is permitted. If you
observe a serious accident, crime in progress or other serious emergency
situation where lives are in danger, call 911, give the exact location and
stay on the line as long as the dispatcher requires. However, do not place
yourself or others in danger while doing so. If operating a vehicle, pull
off the road before placing the call.
2. Employee Desk Phones: In the event that yotl need to make a personal toll call,
the preferred method of payment is a personal calling card. If a situation arises
where you do not have access to your personal calling card you must notify the
finance department using a form provided for billing purposes. The charge for the
call will be the actual charge, plus tax, that would normally be incurred by the
City. Payment is due within 7 days after receipt of the phone bill.
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3. Work Related Personal Phone Use: There may be instances when job duties
will require that employees work beyond regular hours or require an over night
stay. In those instances, you may make nominal personal calls to notify family of
your schedule. The City of Hutchinson will view those calls as work related and
the City will cover all charges.
4. Copiers: Employees will reimburse the City of Hutchinson for personal copies
at the rate listed in the fee schedule, including two sided copies. Personal copies
need to be reimbursed within 24 hrs from the date the expense was incurred.
5. Fax Machines: All personal faxes, sent or received, on City owned fax
machines will be reimbursed to the City of Hutchinson at the rate listed in the fee
schedule. Personal faxes need to be reimbursed within 24 hrs from the time the
expense is incurred.
6. Printers: Employees will reimburse the City of Hutchinson for personal use of
printers at the rate listed in the fee schedule. Personal prints need to be
reimbursed within 24 hrs from the time the expense is incurred.
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Employee Copy
Affidavit of Receipt
I (print name) have seen and been given the
City of Hutchinson "Information Technology Policy" (revised January, 2005) and
agree to abide by its terms. I fully understand that all information on the file server or
the local workstation is the property of the City of Hutchinson, and therefore will be
subject to periodic checks. I also understand that violation of any part of the policy
will lead to disciplinary action up to and including termination.
Signature
Date
1/2005
----------------------------------
Employer Copy
Affidavit of Receipt
I (print name) have seen and been given the
City of Hutchinson "Information Technology Policy" (revised January, 2005) and
agree to abide by its terms. I fully understand that all information on the file server or
the local workstation is the property of the City of Hutchinson, and therefore will be
subject to periodic checks. I also understand that violation of any part of the policy
will lead to disciplinary action up to and including termination.
Signature
Date
1/2005
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Crow River Singers
Hutchinson Bros.
Hutchinson garden Club
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Hutchinson Public Art Imitative-Inventory Worksheet
Last U dated: November 28,2006
Oakland Ave. N
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Hutchinson Hotel
CITY OF HUTCHINSON
It
RESOLUTION NO.
12893
ADOPTING WATER WASTEWATER REFUSE COMPOST BUDGET 2006
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the annual Water Wastewater Refuse & Compost Fund Budget for the City of
Hutchinson for the fiscal year 2006, which has been submitted by the City Administrator and
approved by the City Council is hereby adopted. The total of said budget and major division
thereof being as follows:
WA TERJWASTEWA TER/REFUSE FUND
REVENUES AVAILABLE
e
CURRENT REVENUE
Water Department Revenue
Wastewater Department Revenue
Compose & Recycling Sales & Revenue
Refuse Sales & Revenues
TOTAL AVAILABLE
1,747,000
2,992,000
3,309,707
1,172,933
$9,221,640
REQUIREMENT
WATER
Personal Services
Supplies
Consulting
Other Services & charges
Depreciation
Debt Service
Transfers
Miscellaneous
Capital Outlay
DEPARTMENT TOTAL
346,731
109,660
1,134,000
219,775
320,000
449,690
60,000
19,250
6,984,356
$9,643,462
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12893
Resolution number
Page 2
WASTEWATER
Personal Services
Supplies
Consulting
Other Services & charges
Depreciation
Debt Service
Transfers
Miscellaneous
Capital Outlay
DEPARTMENT TOTAL
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COMPOST
Personal Services
Supplies
Consulting
Other Services & charges
Debt Service
Total Cost of Sales
Depreciation
Miscellaneous
Capital Outlay
DEPARTMENT TOTAL
REFUSE
Personal Services
Supplies
Consulting
Other Services & charges
Depreciation
Miscellaneous
Capital Outlay
DEPARTMENT TOTAL
Adopted by the City Council this 24th day of January 2006
ATTESTED:
~ary D. Plotz
City Administrator
580,595
196,000
403,000
493,950
995,000
443,131
60,000
17,1 00
4,530,000
$7,718,776
790,843
200,050
110,000
643,250
60,452
925,249
270,000
16,400
35,000
$3,051,244
107,976
150,450
18,500
691,000
178,540
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$1,146,466
Steven W. Cook
Mayor
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RESOLUTION NO. 12902
ADOPTING 2006 W A TER/W ASTEW A TERJREFUSE FEE SCHEDULES
WHEREAS, the City of Hutchinson is ~mpowered by previously passed ordinances to
impose fees for services, and
WHEREAS, based upon the recommendation of costs for providing the services for
various city departments
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA THAT THE ATTACHED
W A TER/W ASTEW A TERJREFUSE FEE SCHEDULES ARE ADOPTED.
Adopted by the City Council this 24TH day of January, 2006.
Steven W. Cook, Mayor
ATTEST:
Gary D. Plotz, City Administrator
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Highway 7 Central Project
Includes work on Trunk Highways 7, 15 and 22
Proposed City Improvements Information
January 24, 2006
-i Schedule: 2006
. Stage l/Spring 2006 - June 2006
. Projects starts at east end (5th Avenue NE). All
work on Bluff Street and to the east completed
first
. Stage 2/June 2006 - Late 2006
. Main Street Bridge demolished AFTER Bluff Street
is open and fish habitat addressed
. All work on TH 1S (including the bridge) and on
TH 7 up to about Water Street completed
. Includes work on 3rd Avenue NW, TI-l 7 Service
Road and pond construction
-i Mn/DOT Improvements
. Typical design will be 5-Lane Concrete Roadway
. Two lanes in each direction and center-turn lane
. Extra left-turn lane on N bound Main St
. Formal, colored crosswalks at main intersections
. Sidewalks, trails for length of project
. Traffic Signal Systems at Bluff St. and School Rd.
. Future Traffic Signal Considerations at Montana St.
. Retaining Walls along central portion of project
. New Main Street Bridge with Luce Line Trail
underpass
-i Project Status
. Mn/DOT Has Received FHWA Approval
. Project Area:
. Highway 7 from High St/5th Ave on east end to Shady
Ridge Road on west end
. Highway 15 from 5th Avenue N to 2nd Avenue North
. Letting Includes Two Separate Mn/DOT
Projects: Plan A (Shady Ridge to California)
& Plan B (California to 5th Avenue NE)
. Includes ComDlete Roadway Reconstruction
and Major Utility Upgrades
-i Schedule:}007
. Stage 3/2007
. Previous year's work open to traffic
. All areas including and east of Main Street
. Work moves west from about Water Street
. Project extends through the School Road
intersection as 4-lane design
. Channels to 2-lanes by Shady Ridge Road
-i City Improvements
. Complete new trunk sanitary sewer system to serve
north-central Hutchinson
. Complete new trunk watermain system to connect new
WTP to City system
. Installation of new water and sewer services
. Extensive storm sewer and treatment pond improvements
. Includes outlet pipe from WTP to Bass Pond
. Reconstruction of side streets (Lind St, Water St, James St
& Glen St) south of TI-l 7 to 3rd Ave NW
. Completion of TH 7 Service Road west of existing 3rd Ave
NW end point (Hutchinson Manufacturing)
. Montana Street Extension from south of TI-l 7/3rd Ave NW
to Kouba Parkwav
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Estimated City Improvements
-i Costs & Funding
Estimated Construction Cost $ 4,180,000
Estimated Exoenses $ 810.000
Estimated Project Cost $ 4,990,000
Trunk Sanitary Sewer Fund $ 1,165,000
Trunk Watermain Fund $ 1,800,000
City Bonding $ 960,000
Assessments $ 1.065.000
Estimated Project Financing $ 4,990,000
-i Improvement Cost Sharing
. Property Owner pays for:
. Sanitary sewer & water service replacements
and/or upgrades
. General Street/Drainage Assessments along
private property frontages (directly addresses
lightinfh sidewalk/median, storm sewer/drainage
improvement costs)
-i Estimated Total Project Costs
Estimated Construction Cost
Estimated Property Acqu isition Cost
Estimated Desig n Consultant Fees
Estimated City Proiect Exoenses
$ 19,200,000
$ 8,000,000
$ 700,000
$ 800.000
Estimated Project Cost
$28,700,000
*Cost does not include MnDOT Bridge,
Landscaping, Traffic Signal & Lighting Design
or Local Efforts
-i Improver'!lent Cost Sharing
. City Pays For:
. Trunk/lateral sanitary sewer system construction
. Trunk/lateral watermain system construction
. Traffic Signal Systems (Bluff St. & School Rd.)
. General Street/Drainage Assessments along all
City/Park/State properties and side street right-of-
way frontages (directly addresses lighting,
sidewalk/median, storm sewer/drainage
improvement costs}
--i Estimated Assessments
. Sanitary sewer & water services $3,000 - $5,000
. General Street/Drainage Assessments $4S - $5S/FF
Estimated typical 70' wide lot ($4000jservices & $50/FF) $ 7,500
Estimated typical 150'wicle lot ($4000/services & $SO/FF) $ 11,500
Estimated lypicaI300'wide lot ($4000/services & $50/FF) $ 19.000
Golf Course Rd.: $3,013/services
Downtown Streetscape:
2nd Ave/Dale St.: $1,885/services
$72/FF (res) & $100/FF (oomm)
$64.96/FF
$66.42/FF
. NOTE: Methods and costs of assessment subject to
change
2
Assessmentl Hearing
-i Process
. Public Hearing
. Tuesday, February 7th, at 6:30 PM (Event Center)
. Public Informational Meeting beforehand at 5:00 PM
. Outline expected costs/estimated assessments
. School Road Underpass information available
. Bid Opening scheduled for Friday, February 24th
. Assessment Hearing in March or April prior to
Project Award
. All properties given exact assessment amounts
. Payment Options will be available
-i
Questions
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Setting Public Hearing for Highway 7/15/22 Project (Letting
No. l/Project No. 06-01)
DATE: January 17, 2006
As noted on the attached Resolutions and Notices, City staff is requesting that a Public Hearing be set to review the City-
funded improvements proposed within the MnlDOT 111 7/15/22 Reconstruction Project and the proposed extension of
Montana Street south of11l713rd Avenue NW to Les Kouba Parkway. The Public Hearing is requested to be held at
6:00 PM on Tuesday, February 7, 2006, at the Hutchinson Event Center. There would be an Informational Meeting for
the public starting at 5:00 PM prior to the Public Hearing.
Per our latest communications with Mn/DOT staff, the project is scheduled to be let on Friday, February 24th. This bid
letting date is contingent on the pending Federal Highway Administration project approval. Mn/DOT staff is confident
that approval will be received by Monday, January 23rd, and the project will proceed as scheduled. MnlDOT has full
control of the project bidding process. Thus, the project will be advertised and plans/specifications possibly distributed
prior to the Public Hearing date.
To meet Mn/DOT's anticipated project schedule, we request that the project advertisement proceed as determined by
Mn/DOT and the formal "Resolution Ordering Improvement and Preparation of Plans" and "Resolution Approving Plans
and Specifications and Advertisement for Bids" be approved following the upcoming Public Hearing.
Please note that there have been no significant changes to the MnlDOT plans/specifications since they were approved at
the Municipal Consent Hearing last fall. Further information regarding the project approval process and estimated
funding/assessment amounts will be available at the City Council meeting.
We recommend that all attached Resolutions and Notices associated with the Highway 7/15122 Project be
approved.
cc: Gary Plotz - City Administrator
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RESOLUTION NO, 12899
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.1
PROJECT NO. O~1
WHEREAS, it is proposed to improve:
City-funded improvements proposed within Mn/DOT's TH 7115/22 Reconstruction Project
(S.P. 4308-31, 4308-25, 4302-44 & 4304-51) and allocated per standard MnlDOT cost-
sharing criteria include complete street reconstruction, new roadway construction, trunk and
lateral storm sewer and stonmwater treatment improvements, trunk and lateral sanitary sewer
and services, trunk and lateral watermain and services, grading, gravel base, concrete curb
and gutter, concrete median, bituminous base, bituminous surfacing, sidewalk, landscaping,
restoration, traffic signals and appurtenances. Proposed improvements to construct the
extension of Montana Street south of TH 7/3rd Avenue NW to Kouba Parkway.
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed
to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the
proposed improvement is feasible and as to whether it should best be made as proposed or in connection with
some other improvement, and the estimated cost of the improvement as recommended.
Adopted by the Council this 24th day of January 2006.
Mayor: Steven W. Cook
City Administrator: Gary D. Plotz
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HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
HutchinsonCity Centerlll1 Hassan St SE/Hutchinson MN 55350-25221320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor and City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
DATE: January 17, 2006
SUBJECT: Letting No. 1/Project No. 06-01 (TH 7/15122 Reconstruction)
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L1/P06-01 City-funded improvements proposed within Mn/DOrs TH 7115/22 Reconstruction
Project (S.P. 4308-31, 4308-25. 4302-44 & 4304--51) and allocated per standard
MnlDOT cost-sharing criteria include complete street reconstruction. new roadway
construction, trunk and lateral stonm sewer and stonmwater treatment improvements,
trunk and lateral sanitary sewer and services, trunk and lateral watenmain and services,
grading, gravel base, concrete curb and gutter, concrete median, bituminous base,
bituminous surfacing, sidewalk, landscaping, restoration, traffic signals and
appurtenances. Proposed improvements to construct the extension of Montana Street
south of TH 7/3rd Avenue NW to Kouba Parkway.
ESTIMATED TOTAL
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RESOLUTION NO. 12900
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.1
PROJECT NO. 06-01
WHEREAS, pursuant to a resolution of the Council adopted January 11, 2005, the Director of Public
Works has reviewed the report completed by SEH Consulting, dated October29, 2004 in reference to the
following improvements:
City-funded improvements proposed within Mn/DOTs TH 7115122 Reconstruction Project
(S.P. 4308-31, 4308-25, 4302-44 & 4304-51) and allocated per standard Mn/DOT cost-
sharing criteria include complete street reconstruction, new roadway construction, trunk and
lateral storm sewer and stormwater treatment improvements, trunk and lateral sanitary sewer
and services, trunk and lateral watermain and services, grading, gravel base, concrete curb
and gutter, concrete median, bituminous base, bituminous surfacing, sidewalk, landscaping,
restoration, traffic signals and appurtenances. Proposed improvements to construct the
extension of Montana Street south of TH 7/3rd Avenue NW to Kouba Parkway.
and said report was reviewed by the Council previously, and officially accepted by the Council on January
24th, 2006.
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvements of such streets in accordance with the reports and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $4,987,000.00.
2. An.lnformational Meeting will be held on such proposed improvements in the Hutchinson Event
Center, 1095 Hwy 15 South, Hutchinson MN at 5:00 pm Tuesday, February 7th, 2006 followed immediately by
a Public Hearing at 6:30 pm, and the Clerk shall give mailed and published notice of such hearing and
improvements as required by law,
Adopted by the Hutchinson City Council this 24th day of January 2006.
Mayor: Steven W. Cook
City Administrator: Gary D. Plotz
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PUBLICATION NO. 7420
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO.1
PROJECT NO. 06-01
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will hold an Informational
Meeting at the Hutchinson Event Center, 1095 Hwy 15 South, Hutchinson MN at 5:00 pm
Tuesday, February 7th, 2006 followed immediately by a Public Hearing at 6:30 pm, to consider
the. making of the following improvements:
City-funded improvements proposed within Mn/DOrs TH 7/15/22 Reconstruction
Project (S. P. 4308-31, 4308-25, 4302-44 & 4304-51) and allocated per standard
MnlDOT cost-sharing criteria indude complete street reconstruction, new roadway
construction, trunk and lateral storm sewer and stormwater treatment improvements,
trunk and lateral sanitary sewer and services, trunk and lateral watermain and
services, grading, gravel base, concrete curb and gutter, concrete median,
bituminous base, bituminous surfacing, sidewalk, landscaping, restoration, traffic
signals and appurtenances. Proposed improvements to construct the extension of
Montana Street south of TH 7/3rd Avenue NW to Kouba Parkway,
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed
for such improvement is the benefited property, for which property owners shall receive mailed notice.
The estimated City Cost of said improvement is $3,924,000.00, with an Assessable Cost of
$1,063,000.00. for the total estimated cost of $4,987.000.00.
Such persons as desire to be heard with reference to the proposed improvement will be heard at
this meeting.
Dated: 01/24/2006
City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE
FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER
INFORMED OF A TRUE REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JANUARY 24TH, 2006 AND
TUESDAY, JANUARY 31ST, 2006.
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Hutchinson City Center
111 Hassan Street SE
Hutchlmoo, MN 55350-2522
320-587-515lJFax 320-234-4240
IVIEIVIORAN
D U
IVI
TO: Mayor and City Council
FROM: John Rodeberg, Public Works Director
RE: Consideration of Establishing Task Forces to Review City Operations & Policies
· Snow Removal Task Force
· Regional Transportation Task Force
· Street Lighting Task Force
· Assessment Policy Task Force
DATE: January 19, 2006
We have several issues regarding city policies and operations that need to be reviewed in some
detail. We are proposing to set up several task forces to work on these issues over the next 2 to 3
months, and would like one or two Council Members to be involved on each topic. Each
proposed Task Force and their initially proposed scope of issues are noted below:
Snow Removal Task Force
One of the city's largest single programs, snow removal operations involve several city
departments, county and state highway departments, the school district and private haulers.
Issues regarding the use of a snow storage site on an industrial property, but near residential
properties, have created significant discussions and concerns. Along with the expected
significant expansion of needs with the Highway 7 Project and additional expectations for
service on trails/sidewalks and cul-de-sacs, there is the potential for a significant increase in
the financial and other resources needed to address the city's needs. We will be reviewing
current policies, operations and issues; and work toward developing a new operation policy
and a list of the required resources to address the community's needs.
Rel,!;ional Transportation Task Force
This is one of the Council Objectives that we have just started working on. We will be
reviewing proposed and potential regional county and state projects, the municipal state aid
system, functional classification, regional airport possibilities/needs/partnerships, and other
issues that will guide the future development of regional transportation efforts serving the
Hutchinson area.
Street Lil!:htinl!: Task Force
The City spends considerable resources on street lighting, both through the City's General
Fund and through Hutchinson Utilities. Issues regarding current lighting policies (light level,
spacing, identification of needs, etc.), installation and maintenance costs, light pollution,
costs, and other policy and operational issues, need to be reviewed. We have been working
- Printed on recycled paper -
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with Hutchinson Utilities on identifying the policies and operations at other municipal
utilities, and will be working in partnership to develop a new operations and maintenance
policy for the City.
Assessment Policv Task Force
We have been talking about this issue for an extended period, and are proposing to hold a
work session with the Council prior to the second Council meeting in February. The state
statutes regarding this issue are very specific as to the process, and the requirement to
identify the related benefit to each property assessed. However, as noted in the article from
the Minneapolis Tribune handed out to the Council a couple of months ago, the variation in
policies among Minnesota Cities is dramatic (some cities assess 100% of costs to individual
properties while others spread the cost to the community as a whole). We will work with the
League of Minnesota Cities staff, our financial consultant (Ehlers) and other resources to
review and update our policy. We also propose to. review and update the "Financing
Hutchinson's Growth" document (which sets fmancing parameters and guidelines), which
could be dramatically affected by changes in the assessment policy.
Thanks you for your consideration and willingness to help us work on these topics.
qCc.-J
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TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Environmental Consulting Services Contract with Braun
Intertec (preparation of Response Action Plan for Methane Monitoring at the Former Armory
Landfill Site)
DATE: January 17, 2006
As noted on the attached letter from the Minnesota Pollution Control Agency (MPCA), the City previously agreed to
participate in the MPCA's Voluntary Investigation and Cleanup (VIe) Program at the former landfill site immediately
southwest of the Armory building. Sigilificant site assessment and investigation work has been completed and reviewed
to identify specific issues within this site.
Listed in the letter are seven response action items outlined by the MPCA. City staff concurs that these measures are
reasonable and appropriate to ensure that the site is physically safe and not a potential environmental concem At this
time, several of the items have been or are being addressed including the river bank stabilization project, fence
installation securing the entire site, and recording ofa "Declaration of Restrictions and Covenants". The remaining items
entail further environmental mouitoring and docwnentation. Due to the specific knowledge required to complete these
items in a cost-effective manner, we have acquired proposals from respective Environmental Engineering Consultants
familiar with these requirements. We are very pleased with the proposal submitted by Braun Intertec and are confident
tluIt they can complete the requested work in a timely and effective manner.
We recommend that the Environmental Consulting Services Contract with Braun Intertec be approved In the
amount of 54,500.
cc: Gary Plotz - City Administrator
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Minne~.ota Pollution Control Agency
Mr. John Rodeberg
Hutchinson Public Works Department
Hutchinson City Hall
111 Hassan Street
Hutc~,~ 55350-2522
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RE: Hutchinson City Dwnp Site, County Highway 22 (Adams Street), Hutchinson
MPCA Project Nwnber VP15900
Comment Letter
Dear Mr. Rodeberg:
the Minnesota Pollution Control Agency (MPCA) staffin the Voluntary Investigation and
Cleanup (VIC) Program bas reviewed the following submittals (Site DocumentS) prepared by
STS Consultants, Ud. (STS) for the Hutchinson City Dwnp Site, located at the addreSs
referenced above (the Site):
1. "DRAFT Phase I EnvrroIIDlental Site Assessment," prepared by STS, dated April 1 0,
2002;
2. ."Phase II Enviromnental Site Assessment," prepared by ST~, dated June 27, 2002; and
3, "Additional Phase n Investigation," prepared by STS, dated June 30, 2003.
The Additional Phase n Investigation report, completed in conjunction with the MPCA Dump
Site Assessment Program and STS, was intended to complete the investigation phase of the Site.
This letter follows our conference' cnll of September 26, 2003, and provides our comments with
respect to the Site Documents and roquests that. the city of Hutchinson (City) resume active.
leadership to complete response actions at the Site. .
The Site Documents identified several organic and inorganic contaminants in soil samples.
sediment samples, waste samples, and ground water samples collected from the Site. .Waste
materials have also been observed on the riverbank oftbe South Fork of the Crow Wing River
aloDg the southern portion of the: Site. ~ethane monitoring was also conducted in the soil
borings. .Methane concentrations were detected as high as 46.7%, by volume. Me:th~e
concentrations were not detccted in the lowest or basement leve:1soflhe buildings located at the
Site. . i
520 Lafayette Rd. N.; Saint Paul. MN 55155-4194; (612) 296~OO (Voice); (612) 282-5332 (TTY); www.pcll..slale./TVl.us
Sl Paul' Brainerd. OstroM: Lakes. Duluth. Mankato. MarShall. Rochesler . WlIImar
Equal Oppor\1ollly Employer' Printed onrecyclecl_ oonlelnlng 8114180120 p.,.,."lllbefl lrom ~, locyclod by COMI.mlIfI.
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. Mr. John Rodeberg
Page 2
November 14, 2003
In order to protect human liealth and the environment the following reSponse actions shall be
completed in accordance with the MPCA Draft Guidance titled "Monitoring for Landfill Gas At
and Near Fonner Dumps":
1. Placement of pelUlanent methane moni toring pomts around the Minnesota National'
Guard Annory building and any building on the old dump occupied on a daily basis. The
methane monitoring points shall be sampled and the soil gas samples analyzed for the
presence of methane, oxygen, and carbon dioxide.
2. Install methane detectors/alarms inside the Minnesota National Guard Armory building
and other buildings on the old dwnp occupied on a daily basis.
3. Collect a ground water sample from the water supply well at the Minnesota National
Guard Annory building and any water supply well(s) that can be located on the Site and
analyze in a laboratory. .
4. Conwlete the river bank stabilization project.
S. The entire Site shall be secured with a fence.
6. Develop a Contingency Plan for MPCA review and approval which addresses the
following items; a) a protocol for response to combustible gas measured in methane
alarms in any buildings' and b) necessary prompt response to provide clay soil cover upon
discovery of any exposed waste on the old dump.
.7. The City shall record, at its own expense, in the office of the County Recorder or
Registrar of Titles, whichever is appropriate, in and for McCleod COlmty, a
"Declaration of Restrictions and Covenants" (Restrictive Covenant) in the fonn
attached as Attachment B. The Restrictive Covenant shall prohibit any development
of the Site which would expose or disturb the contaminated subsurface or the
placement of any wells without receiving prior written approval from the MPCA or
its successors. The Restrictive Covenant must also contain the information dCS<?ribed
in Minn. Stat. * llSB.16, subd. 2; i.e., it must contain u desCription of the identity,
'quantity, location, condition and circumstances of contamination currently located on
the property, to the full extent known or reasonably a.sc-.ertainable. TIris description
shall include information disclosing that the Site is contaminated with mixed .
municipal waste. The description shall also identify the locations of protective
controls applied across the Site. The Restrictive Covenant shall be recorded in a
manner which will assure its disclosure in the ordinary course of a title search of the
property. A cppy of the proposed Restrictive Covenanllanguage shall be'submitted
to the MPCA staff for review and approval within sixty (60) days receipt of this letter
and the City shall file the Restrictive Covenant within thirty (30) days after receipt of ,
MPCA approval. The City shall submit.a copy of the Restrictive Covenant as
recorded to the.MPCA within thirty (30) days after the Restrictive Covenant is
officially recorded.
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Mr. John Rodeberg
Page 3
November 14,2003
8. Submit a Response Action Implementation Report summarizing and documenting the
completion of the items listed above.
Please be advised that it is in the State of Minnesota's interest that the response actions listed
above be initiated at the Site. Furthermore, we request that the City, as the voluntary party in the
VIC Program since April 2002, resume project control and work toward completion oftbe
response actions. An important next step would be the development and submittal of a Response
Action Plan to the MPCA for review and approval. The VIe staff would also appreciate a
project development schedule within 60 days, and will continue to be available for VIC program
assistance.
This letter is subject to the disclaimers listed in Attachment A. If you have any questions.
concerning the contents of this lettCt" please contact Ed Olson at (507) 280-2971 or me at
(651) 297~1808.
Q.
LarryR. Quandt M.S.
Hydrogeologist
Voluntary Investigation and Cleanup Program
e Majors and Remediation Division
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Enclosures - Draft Guidelines and Protocol for Monitoring for Landfill Gas At and Near Fonner
Dumps
cc: . John Nedved, STS Consultants, Ltd. .
Ed Homan, McLeod County Environmental Health Department
Tom Whear, MPCA
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BRAUN
INTERTEC
Braun Intertec Corporation
11001 Hampshire Avenue S
Minneapolis. MN 55438
Phene: 952.995.2000
Fax: 952.995.2020
Web: brol,lnintertec.com
January 9, 2006
Proposal BL-06-00 116
Ms. Marion Graham
City of Hutchinson
III Hassan Street SE
Hutchinson, Minnesota 55350-2522
Dear Ms. Graham:
Re: Proposal for Environmental Consulting Services
Preparation of a Response Action Plan for Methane Monitoring
at the Former Hutchinson City Dump Site
County Highway 22 (Adams Street), Hutchinson, Minnesota
Braun Intertec Corporation (Braun Intertec) is pleased to provide the City of Hutchinson (City) this
proposal to provide environmental consulting services at the above-referenced facility. The objective
of the services will be to prepare a Response Action Plan (RAP) for review and approval by the City
and the Minnesota Pollution Control Agency (MPCA) that addresses monitoring of landfill gas at the
subject property.
Background Information
Phase I and IT environmental site assessments (ESAs) and additional Phase IT investigation services
previously were conducted at the fopnc;r Hutchinson City Dump site during 2002 and 2003. Reports
prepared during those services were submitted by the City to the "MPCA, The environmental services
identified several organic and inorganic contaminants/in soil, sediment, waste, arid groundwater
samples collected at the site. Methane (vapor) monitoring conducted in koil borings at the site
detected methane concentrations as high as 46.7 percent by volume. Methane concentrations were
not detected in the lowest or basement levels of buildings located at the site.
The MPCA has requested that the City prepare a RAP in support of the MPCA Draft guidance titled
"Monitoring for Landfill Gas At and Near Former Dumps." The scope of the RAP requested by the
MPCA includes preparing a plan for conducting the following response actions at the site:
· Placing of six (6) permanent methane monitoring points around the Minnesota National
Guard Armory (MNGA) building, including four monitoring points along the back (south)
side of the building and one monitoring point each at the two sides (east and west) of the
building.
. Installing continuous service methane detectors/alarms inside the MNGA building and other
buildings positioned across the site.
. Sampling the water supply(s) at the MNGA building, including any production well that can
be located and sampled.
.
Providing engineering and environmental solutions gn[d)
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City of Hutchinson
Proposal BL-06-00116
January 9,2006
Page 2
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. Completing an on-site riverbank stabilization project with engineering oversight.
. Developing a Contingency Plan for MPCA approval that recognizes such controls, and
related maintenance controls, as: a. Site Access Security, b. Permanent methane monitoring
points and methane alarm system applications, c. Necessary prompt response to provide clay
soil cover upon discovery of any exposed waste.
. Recording, at the City's expense in the county Recorder or register of Titles, whichever is
appropriate in and for McCleod County, a "Declaration of Restrictions and Covenants" in the
form as required by MPCA.
Scope of Work
The proposed scope of work detailed below is based on our current understanding of the conditions
at the Site, and the experience of Braun Intertec with similar facilities. The proposed scope of work
includes preparing the above-referenced RAP (plan) in accordance with MPCA requirements. The
following is an outline of services we will provide with reference to the above-listed response
actions.
e
. Permanent methane monitoring points around the Minnesota National Guard Armory
(MNGA) building - We will prepare a Plan for installing the six required methane
monitoring points along the south, east and west sides of the building. Each methane
monitoring point will be designed in accordance with state of Minnesota requirements for
landfill gas monitoring. Locations for the proposed monitoring points will be determined
based on discussion with City and MNGA representatives. MPCA requirements, and location
of on-site utilities. We assume that the City and MNGA representatives can identify general
locations of buried utilities at the site. However, a utility locate is required before
installation of the methane monitoring points. The Plan will identify the proposed locations
of the monitoring points, describe the design of those monitoring points, and outline the
proposed landfill gas monitoring activities to be conducted at the site.
. Continuous service methane detectors/alarms inside the MNGA building and other buildings
positioned across the site - We will prepare a Plan for installing the required continuous
service methane detector/alarms as required in the buildings. It is our understanding that the
buildings may include the MNGA building, the city's on-site parks/forestry building, and
city's parks/streets cold storage building, two on-site houses used as training facilities, and
the fire department's fire tower. Each methane detector/alarm will be designed in
accordance with state of Minnesota requirements for landfill gas monitoring. Locations for
the proposed monitoring detectors/alarms will be determined based on discussion with City
and MNGA representatives, and MPCA requirements, as necessary. The Plan will identify
the proposed locations of the monitoring detectors/alarms, describe the design of those
systems, and outline the proposed landfill gas detection/alarm management activities to be
conducted at the site.
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City of Hutchinson
Proposal BL-06-00 116
January 9, 2006
Page 3
. Sampling and analyzing the water supply(s) at the MNGA building - We will prepare a Plan
for sampling and analyzing the water supply serving the MNGA facility, including any
production well that can be located and sampled. The Plan will describe the method of water
sampling and the scope of laboratory analysis,
. Riverbank stabilization project with engineering oversight - It is our understanding that
riverbank stabilization activities at the site were completed in 2004, We will assist the City
in providing documentation in the RAP addressing the methods, scope and scheduling of the
previous river bank stabilization activities. At your request, we will also visit and observe
the riverbank stabilization area imd provide documentation of the current condition of the
stabilized area.
. Contingency Plan for MPCA approval that recognizes site controls - We will prepare a
description of site controls and related maintenance controls addressing issues including site
access security, permanent methane monitoring points and methane alarm system
applications, necessary prompt response to provide clay soil cover upon discovery of any
exposed waste, and other issues as required by the MPCA. We anticipate also including
discussion of site controls recently developed at the facility, including installation of
perimeter fencing.
. Recording of the "Declaration of Restrictions and Covenants" - As necessary, we will assist
the City in the preparation of the Restrictive Covenant as required by MPCA. We will
include in the RAP discussion of the scope of the restrictive covenant and scheduling for
submittal of that document to McCleod County,
Braun Intertec will conduct a site visit, and interview City personnel and representatives of the
MNGA building, to obtain site-specific information regarding potential locations of landfill gas
monitoring points and continuous detector/alarm systems, document water supply services and
sampling locations at the MNGA building, observe and document the current condition of the
historic river bank stabilization area (as requested), collect information regarding existing and
potential site controls, and assist the City during preparation of the Restrictive Covenant
We will prepare a draft RAP based on information obtained during the site visit and interviews, and
additional information provided by methane detector/alarm vendors that can provide delivery and
installation of those systems. We will submit the draft RAP for your review and approval. Upon
receipt of your comments regarding the draft RAP, we will prepare the fmal RAP and submit that
document to your office and the MPCA for their review and approval prior to the initiation of the
response actions described therein.
Sed)
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City of Hutchinson
Proposal BL-06-oo 116
January 9, 2006
Page 4
Estimated Costs
Based on our current understanding of the Site conditions and the assumptions stated in this
proposal, we will furnish the services described above on a hourly and unit cost basis in accordance
with our current Schedule of Charges. Those costs are estimated as follows:
Service Descrintion
Cost Estimate
Conduct site observations, interviews, and vendor inquiries
$ 1,660
Prepare and submit RAP (draft and fmal), project management
and correspondence
$ 2.840
TOTAL
$ 4,500
Although the actual cost associated with the above-listed service descriptions may be more or less
than the estimated cost, the estimated cost will not be exceeded without additional authorization from
the City of Hutchinson.
The cost estimates presented in this proposal are based on the assumption the proposal will be
authorized within 30 days, and the project will be completed within the proposed schedule. If the
project is not authorized within 30 days, we reserve the right to resubmit the cost estimate.
If the project cannot be completed within the proposed schedule due to circumstances beyond our
control, we reserve the right to resubmit cost estimates for completion of tasks remaining.
. If Braun Intertec is authorized to conduct the proposed scope of services. the City of Hutchinson will
be invoiced on a monthly basis for the services performed under this proposed contract. Terms for
payment of services are net due upon receipt of invoice with interest added to unpaid balances, in
accordance with the attached General Conditions, which are a part of this contract.
We anticipate that the RAP will provide the basis for conducting the activities described therein.
Upon approval of the RAP by the City and MPCA, we would be pleased to prepare a proposal to
provide the response actions listed above.
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Scheduling
City of Hutchinson
Proposal BL-05-00116
January 9, 2006
Page 5
Based on our current schedule, we will be able to begin the Scope of Services within one day of our
receipt of your written authorization. We anticipate that approximately two weeks win be required to
prepare the draft RAP. The final RAP will be prepared and submitted to the City and the MPCA
upon receipt of comments regarding the draft RAP from your office.
Limitations
We appreciate the opportunity to present this proposed contract to you. This proposal is being
presented in duplicate, so that if it is acceptable to you, one copy can be retained for your records,
and one copy can be signed and returned to us as written authorization to proceed.
Please contact Paul Burley at 952.995.2422 or Dan Holte at 952,995.2460 if you have any questions
regarding this proposal.
Sincerely,
BRAUN INTERTEC CORPORA nON
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Paul D. Burley, P.E., P,G,
Senior Engineer
Daniel R. Holte, PG
Principal Scientist
~
Attachment: General Conditions (3-1-03)
w: BL-06-00116/proponl
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City of Hutchinson
Proposal BL-06-00116
January 9,2006
Page 6
Signature Page
Re: Proposal for Environmental Consulting Services
Preparation of a Response Action Plan for Methane Monitoring
at the Former Hutchinson City Dump Site
County Highway 22 (Adams Street), Hutchinson, Minnesota
Braun Intertec appreciates the opportunity to present this proposal to you. It is being presented in
duplicate so if it is acceptable, the original can be retained for your records and the copy can be
signed and returned to us by fax or u.s. Mail in its entirety, including the General Conditions, as
written authorization to proceed. We will begin the project upon receipt of your authorization.
The estimated cost of $4,500 presented in this proposal is based on the scope of services described
and the assumption that the proposal will be authorized within 30 days and that the project will be
completed within the proposed schedule. If the project is not authorized within 30 days, we may
need to modify the proposal. If the project cannot be completed within the proposed schedule due to
circumstances beyond our control, revising the proposal may be required for completion of the
remaining tasks.
Payment for services is due upon receipt of invoice, with interest added to unpaid balances after 30
days, in accordance with the attached General Conditions, which are a part of this proposed contract.
Authorization to Proceed:
Please proceed according to the described scope of services and General Conditions:
Authorizer's Firm
Authorizer's Name (please print or type)
Authorizer's Signature
Authorizer's Title
Date
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General Conditions
ur agreement with you consists of these
General Conditions and the accompanying
written proposal or authorization.
Se<:tion I:
Ou RespoaslbUllies
1.1 We will provide the professional
services specifically described in our written
agreement with you. You agree that we are not
responsible for professional services that are
not fuirly included in our specific wulertaking.
Unless otherwise agreed in writing, all of our
record findings. opinions, and
recommendations will be provided 10 you in
writing. You agree not to rely on oral findings,
opinions. or recommendations withoulour
written approval.
1.2 In performing our Services, we will
use that degree of care and skill ordinarily
exercised under similar circumstances by
repurable members of our profession
pnu:ticing in the same locality. [f you direct us
to deviate from our recommended procedures.
you agree to hold us hannless from all claims.
damages, and expenses arising out of your
direction.
1.3 We will reference our field
~rvations and sampling to available
W'fe~ points, but we will nol survey. Bel,
or check the accuracy of those points unless
we accept that duty io writing. [I is understood
that locations of field observations or
sampling described in our report or shown on
our skercbes are based on information
provided by others or estimates made by our
personnel You agree that such dimensions.
depths, or elevations are approllimations
unless specifically SIaIed otherwise in the
report. You accept the inherent risk that
samples or observations may nol be
represe1ltative of things not sampled or seen
and. I'urther, that site conditions may change
over time.
1.4 Ow- duties do not Include
SupervISIng your conlnlCtors or commenling
on, overseeing, or providing the means and
methods of their work, unless we accept such
dUlies in writing. We will not be responsible
for the failure of your conlraCtors to perform
in accordance with their undertakings, and the
providing of our services will not relieve
others of their responsibililies to you or to
others.
1.5 We will provide a health and safety
program for our employees. but we will 001 be
~ponsible for contractor. job, or sile health
w.:. safety unless we accepl that duty in writing.
--
1.6 Our estimates of construction or
remediation costs will be based on informa-
lion available to US and on our experience and
knowledge. Such estimates are an exercise of
our professional judgment and are nol
guaranleed or warranted. Actual costs may
vary. You should allow a contingency in
addition to estimaled costs.
Se<:tion 2:
Ynr Responsibilities
2. [ You will provide access to the site.
[n the course of our work some sire damage is
normal even when due care is exercised We
will use reasonable care to minimize damage
to the sile. We have not included the COSI of
restoration of normal damage in the estimated
charges. We will correct normaI damage at
your direction and expense.
2,2 You agree to provide us, in a timely
manner. with information that you have
regarding buried objects at the site. Until we
have completed our work, you agree to
provide us with all of your plans. changes in
plans, and new infoonation as to sire
conditions. We will not be responsible for
lnealing buried objects at the site unless we
accept that duty in writing. You agree to hold
us harmless from all claims, damages. losses.
and related expenses involving buried objects
of which you had knowledge but did not
timely call to our attention or correctly show
on the plans you or others on your behalf
furnished to us.
2.3 You will be responsible for the
cooperation of your employees and your
conlraclors in observing all radiation so:fety
standards after we notify you that radiographic
or gamma ray equipment or another nuclear
testing or measuring device will be used.
2.4 You will notify us of any knowledge
or suspicion of the presence of hazardous or
dangerous materials in a sample provided to
us. You agree to provide US with information
in your possession or control relating to
contamination at the work site. [f we observe
or suspect the presence of contaminants oot
anticipated in our agreement, we may
tenninate our worlc without liability to you or
to others, and we will be paid for the services
we have provided.
2.5 Neither this agreement oor the
providing of services will operate to make us
an owner, operator. generator, transporter,
treater. storer. or a disposal facility within the
meaning of the Resource Conservation
BRAUN
INTERTEC
Recovery Act, as amended., or within the
meaning of any other law governing the
handling. treatment, Slorage. or disposal of
hazardous rriaterials. You agree to hold us
harmless and indemnify us from any such
claim or loss..
2.6 Drilling, well installation. and
remediation services may involve risl< of
cross-contamination of previously
uncontaminated air. soil. and water. [f you are
requesting that we provide services that
include this risle:, you agree to hold us
hannless and indemni fy us from cross-
contamination claims and damages. unless the
loss is caused by our negligence.
2.7 You agree to make disclosures
required by law. In the event you do not own
the site, you acI<nowledge that it is Y(MU' duty
to inform the owner of the discovecy or
release of contaminants at the site. You agree
to hold us hannless and indemnify us from all
claims related to disclosures made by US that
are required by law and from all claims related
to the informing or failure to inlOrm the sit<;
owner of the discovery of contaminants.
Section 3:
Reports ..d Records
3.1 We will furnish reports to you in
duplicate. We will retain analytical data for
seven years and financial data for three years.
3.2 All samples remaining after tests are
conducted and field and laboratory equipment
that cannot be adequately cleansed of
contaminants are and continue to be your
property. They will be discarrIed or returned to
you, at our discretion. unless within 15 days
of the report date you give us written direction
to store or transfer the malerials al your
expense.
3.3 Our reports, notes, calcu\ations. and
other docwnents and our computer sofiware
and data are instruments of our service to you,
and they remain our property but are subject
to a license to you for your use in the related
project for the purposes disclosed to us. You
may not transfer our reports to others or use
them for a purpose for which they were not
prepared without our written approval, which
will oot be unreasonably withheld. At your
request. we will provide endorsements of our
reports or letters of reliance, but only if the
recipients agree to be bound by the terms of
our agreement with you and only if we are
paid the administrative fee SIaIed in our then
current Schedule of Charges.
. ProWling ~ and environmental so&aions sina 1957
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R55APPYRV CSV20oo0VO CITY OF HUTCHINSON
Check Number AP Payment Register with Voids
. Check Oat 01/13/2006 -
Ck Date GL Date Type Check # Vendor Name Amount
01/13/2006 01/13/2006 PK 133936 102524 GOVERNMENT TRAINING SERVICE 258.00
01/13/2006 01/13/2006 PK 133937 102045 JOHNSON, DOUGLAS 440.31
01/13/2006 01/13/2006 PK 133938 104292 KOBOW, BECKY 369.83
01/13/2006 01/13/2006 PK 133939 104347 KOSEK, ANDREW 225.53
01/13/2006 01/13/2006 PK 133940 102524 GOVERNMENT TRAINING SERVICE 198.00
01/13/2006 01/13/2006 PK 133941 102524 GOVERNMENT TRAINING SERVICE 60.00
1,551.67
Account Number
1,551.67
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R55APPYRV I CITY OF HUTCHINSON
By Check Number AP Payment Reqister with Voids
Check Dale 01/18/2006 -
Ck Date Type Check # Vendor Name Amount
01/1812006 PK 133942 . 121810 AT&T 6.89
01/18/2006 PK 133943 119212 ~LOCK FARMS & TRUCKING 3.115.00
01/18/2006 PK 133944 102213 COMMISSIONER OF TRANSPORTATION 50.00
01/18/2006 PK 133945 121750 CORNERSTONE CONTRACTING 12,700.00
01/18/2006 PK 133946 1 02961 HRA 2,300.00
01/18/2006 PK 133947 102139 HUTCHINSON AREA CHAMBER OF COtv 30.00
01/18/2006 PK 133948 102530 HUTCHINSON CO-OP 8,329.80
01/18/2006 PK 133949 102038 HUTCHINSON, CITY OF 167,699.56
01/18/2006 PK 133950 122213 KDT EXPRESS, INC. 660.00
01/18/2006 PK 133951 101966 LARSON, QUENTIN 974.14
01/18/2006 PK 133952 105666 MECA 290.00
01/18/2006 PK 133953 122584 MEEDS. SHARON 344.20
01/1812006 PK 133954 120800 MINNESOTA POLLUTION CONTROL 300.00
01/18/2006 PK 133955 122583 NCITE 100.00
01/18/2006 PK 133956 102052 QUALITY WINE & SPIRITS CO. 3,384.08
01/18/2006 PK 133957 121518 QWEST 62.59
01/1812006 PK 133958 105266 RESERVE ACCOUNT 1,671.00
01/1812006 PK 133959 108768 :siGARMS INC 350.00
01/18/2006 PK 133960 120177 SOUTH DAKOTA DEPT OF AGRICULTU 100.00
01/1812006 PK 133961 120177 SOUTH DAKOTA DEPT OF AGRICUL TU 150.93
01/18/2006 PK 133962 107530 SPIRIT MOUNTAIN 828.00
01/18/2006 PK 133963 102627 UNIVERSITY OF MINNESOTA 135.00
01/18/2006 PK 133964 120919 UNIVERSITY OF MINNESOTA 190.00
203,771.19
lAccount Nu #
203.771.19
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MEMO
01/20/06
CITY STAFF & BANK OFFICIALS
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: FEBRUARY WIRE TRANSFER
UPDATE FOR 2006
INTEREST
1998 G 0 Taxable medical facilities
1998B G 0 Medical Facilties Revenue Bond
1998A G 0 Medical Facilties Revenue Bond
2000 G 0 Wastewater Bonds
2002 B G 0 SEWER Bonds
2002 0 Med Fac Rev Bonds
2003 A Med Fac Rev Bonds
1995B Gerleral Obligation HATS
1996 Improvement Bonds
1997 Improvemenl Bonds
1998 Improvemenl Bonds
1999 Improvement Bonds
2000 Improvement Bonds
2001 Improvement Bonds
2002 Improvement Bonds
2002C Refunding Improvement Bonds
2003C Improvement Bonds
2004A Improvement Bonds
2004B GO Equipment Certificate
2004C TAX INCREMENT REFUNDING BONDS
2005A Improvement Bonds
2005A waler & sewer bonds '''...,.".rnDd2006
US BANK
Firstar
The following funds rleed to be wired - PRINCIPAL payments
Chase NYC ABA # 02HlOQ..021 to credit the account of Cede &
Co. c/o THE DEPOSITORY TRUST COMPANY for Redemption Deposit
Account # 066-027-306 2/1 City of Hutchinson MN
OBI FIELD - PA 50317950
38,705.00
56,401.25
10,731.25
151,356.25
37,225.00
20,513.75
6,185.00
18,491.25
13,681.25
76,018.75
36,471.25
35,808,13
28,186.25
9,932.50
19,331.25
63,412.50
3,035.00
9,937.50
34,750.63
0.00
670,173.76
635,423.13
(34,750.63)
1998 Taxable Med Faciltiies b< 4,350,000.00
1998B Tax Med Faciltiies bo", 2,730,000.00
1998A Med Faciltlies bonds
2000 G 0 Wastewater Bonds
2002 B G 0 SEWER Bonds
2003 A Med Fac Rev Bonds
1995B General Obligation HATS
1996 Improvement Bonds
1997 Improvement Bonds
1998 Improvement Bonds
1999 Improvement Bonds
2000 Improvement Bonds
2001 Improvement Bonds
2002 Improvement Bonds
2002C Refunding Improvement Bonds
2OO3C Improvement Bonds
2004A Improvement Bonds
2004B GO Equipment Certificate
2004C TAX INCREMENT REFUNDING BONDS
2004A Improvement Bonds
2005B water wastewater '" _, Dcl2000
TOTAL Principal
Firstar
Firstar
0.00
160,000.00
80,000.00
34S,OOO.OO
110,000.00
125,000.00
250,000.00
300,000.00
300,000.00
235,000.00
75,000.00
185,000.00
420.000.00
75,000.00
175,000.00
55,000.00
55.000.00
100.000.00
0.00
3,045,000.00
3,045,000,00
$3,715,173.76
TOTAL Wire
105.683.75
58,405.00
270,000.00
180,000.00
Medical Bonds
1998 Med Gross Revenue
1 998B GO Taxable Moo facilities Revenue refunding
1 998A G 0 Medical Facilties Revenue Bond
20020 Med Fac Rev Bonds
2003 A Med Fac Rev Bonds
Pr;n
270,000.00
180,000.00
0.00
0.00
345,000.00
Int
105,683.75
58,405.00
38,705.00
151,3S625
37,225.00
,
375,683.75
238,405.00
38,705.00
151,356.25
382,225.00
1,186.375.00
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PAYROLL DATE:
Period Ending Date:
January 20, 2006
January 14, 2006
FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER
TO STATE AND IRS
e DO NOT ISSUE CHECKS FOR THIS PAGE
AMOUNT
ACCT#
NAME
DESCRIPTION
$21,874.83
9995.2034 WITH. TAX Employee Contribution - Federal Tax
ACCOUNT
9995.2240 Employee Contribution - Soc. Security
$11,653.13
$3,324.74
9995.2242 Employee Contribution - Medicare
$36,852.70 Sub-Total- Employee Contribution
$11,653.13 9995.2240 Employer Contribution - Social Security
$3,324.74 9995.2242 Employer Contribution - Medicare Per Journal Entries Difference
Fica $ 23,306.26
$14,977.87 Sub-Total- Employer Contribution Medicare $ 6,649.48
Withholding $ 21,874.83
$51,830.57 Grand Total- Withholding Tax Account Total $ 51,830.57 $0.00
~ 9995.2035 MN DEPT OF REVENUE State Tax $ 9,621.05 $0.00
$13,254.76 9995.2241 PERA Employee Contribution - Pension Plan
$15,832.12 9995.2241 Employer Contribution - Pension Plan
$29,086.88 Sub- Total- PERA
$15.86 9995.2243 PERA-DCP Employee Contribution - Pension Plan
$15.86 9995.2241 Employer Contribution - Pension Plan
Pera $ 29,102.74
$31.72 Sub - Total - DCP DC? $ 15.86
$29,118.60 GRAND TOTAL -PERA Total $ 29,118.60 $0.00
Finance Director Approval
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ELECTRONIC FUNDS TRANSFERS
1-24-06
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WATER/SEWER MN DEPT OF REVENUE-USE TAX $9069.00
GENERAL MN DEPT OF REVENUE-SALES TAX $333.00
H.A.T.S MN DEPT OF REVENUE-FUEL TAX $2186.00
LIQUOR MN DEPT OF REVENUE-AUG. SALES TX $44376.00
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R55APPYRV I CITY OF HUTCHINSON
By Check Number AP Payment Register with Voids
Check Dates 01/24/2006 -
Ck Date Type Check # Vendor Name Amount Void Amount
01/24/2006 PK 133965 . 119455 A & E CONSTRUCTION SPECIALlTIE 348.26
01/24/2006 PK 133966 102126 ACE HARDWARE 376.63
01/2412006 PK 133967 108765 ALEXANDRIA TECHNICAL COLLEGE 750
01/2412006 PK 133968 101852 AMERICAN PUBLIC WORKS ASSN 505
01/2412006 PK 133969 101867 AMERICAN WATER WORKS ASSN 267
01/2412006 PK 133970 119699 AMRA 275
01/2412006 PK 133971 105204 ARCTIC GLACIER PREMIUM ICE INC 262.67
01/2412006 PK 133972 105069 ARS SOLUTIONS 36.21
01/2412006 PK 133973 121787 B & H PHOTO-VIDEO-PRO AUDIO 1641.35
01/2412006 PK 133974 102480 B. W. WELDING 1162.98
01/2412006 PK 133975 102367 BELLBOY CORP 699.12
01/2412006 PK 133976 101916 BERNICK COMPANIES, THE 856.23
01/2412006 PK 133977 120738 BERTELSON'S 558.39
01/2412006 PK 133978 104427 BEST WESTERN-VICTORIAN INN 150
01/24/2006 PK 133979 121520 BIG RIG TRUCK WASH 70
01/24/2006 PK 133980 119212 BLOCK FARMS & TRUCKING 5840
01/2412006 PK 133981 101987 BRANDON TIRE CO 579.13
01/2412006 PK 133982 102752 BRAUN INTERTEC CORP 2799.25
01/24/2006 PK 133983 121089 BUSHMAN,RAQUEL 190
01/24/2006 PK 133984 116907 BUSINESS JOURNAL, THE 89.95
01/2412006 PK 133985 102456 C & L DISTRIBUTING 38551.25
01/24/2006 PK 133986 102061 CASH WISE 251.7
01/24/2006 PK 133987 104391 CENTRAL HYDRAULICS 74.21
01/24/2006 PK 133988 102253 CENTRAL MCGOWAN 44.9
01/2412006 PK 133989 102060 CHANHASSEN DINNER THEATRES 884
01/24/2006 PK 133990 110865 CHOICEPOINT SERVICES INC 216
01/24/2006 PK 133991 105423 CINDY'S HOUSE OF FLORAL DESIGN 38.34
01/24/2006 PK 133992 102179 CLAREYS SAFETY EQUIP 325
01/2412006 PK 133993 122592 COMMISSIONER OF TRANSPORTATIO 150
01/2412006 PK 133994 122593 COMO PARK CONSERVATORY & ZOO 50
01/2412006 PK 133995 121268 COOPER, BECCA 91.42
01/2412006 PK 133996 102484 CORPORATE EXPRESS 1249.91
01/2412006 PK 133997 120933 CRABTREE COMPANIES, INC. 3385.19
0112412006 PK 133998 121840 CREEKSIDE SOILS 111.78
01/2412006 PK 133999 102289 CROW RIVER GLASS 7590
0112412006 PK 134000 102220 CROW RIVER PRESS INC 119.04
01/2412006 PK 134001 102121 CROW RIVER VET CLINIC 369.19
01/24/2006 PK 134002 104884 CULLIGAN 30
01/24/2006 PK 134003 102488 DAY DISTRIBUTING 6809.57
01/24/2006 PK 134004 103793 DL T SOLUTIONS 203.2
01/24/2006 PK 134005 105182 DOBRATZ, CHRIS 60.68
01/24/2006 PK 134006 122591 DOUBLE L INC. 277.79
01/24/2006 PK 134007 102275 DPC INDUSTRIES INC 868.05
01/2412006 PK 134008 113181 DROP-N-GO SHIPPING. INC 209.42
01/2412006 PK 134009 102647 DYNA SYSTEMS 762.83
01/24/2006 PK 134010 102726 ECOLAB PEST ELlM 51.12
01/2412006 PK 134011 105555 EHLERS & ASSOC 390
01/24/2006 PK 134012 104266 ELECTION SYSTEMS & SOFTWARE 52.94
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01/2412006 PK 134013 119796 ELLEFSON, TIM 96
01/2412006 PK 134014 117533 ESRI 5267.8
01/2412006 PK 134015 122594 EWINGS, BRIAN 48
01/24/2006 PK 134016 110034 EXTREME BEVERAGE 320
01/2412006 PK 134017 102223 FARM-RITE EQUIPMENT 10.14
01/2412006 PK 134018 104137 FASTENAL COMPANY 633.71
01/24/2006 PK 134019 122595 FENSKE,DEBRA 28.96
01/2412006 PK 134020 122596 FIRST CHOICE FOOD & BEVERAGE S 249.36
01/2412006 PK 134021 102443 FRONTLINE PLUS FIRE & RESCUE 153.3
01/24/2006 PK 134022 101945 GALL'S INC 222.19
01/24/2006 PK 134023 122611 GARTNER REFRIGERATION & MFG, I 19413.72
01/2412006 PK 134024 103340 GEB ELECTRICAL INC 96.85
01/24/2006 PK 134025 122548 GFOA 212.5
01/2412006 PK 134026 102333 GOLDEN TONGUE 75
01/24/2006 PK 134027 102087 GRAINGER PARTS OPERATIONS 760.41
01/2412006 PK 134028 101874 GRIGGS & COOPER & CO 73025.24
01/2412006 PK 134029 102451 HANSEN DIST OF SLEEPY EYE 2439.2
01/24/2006 PK 134030 102089 HANSEN GRAVEL 123.75
01/24/2006 PK 134031 103113 HARRIS PUBLICATIONS 23.97
01/24/2006 PK 134032 122127 HARRIS SERVICE 1185.5
01/2412006 PK 134033 103509 HENDERSON-REED, KARl 28.96
01/2412006 PK 134034 122597 HENRY, CARMEN 25 .
01/2412006 PK 134035 102531 HENRYS FOODS INC 591.8
01/24/2006 PK 134036 122598 HETlVER,CHAD 28.96
01/24/2006 PK 134037 116866 HEWLETT-PACKARD CO 1796.66
01/2412006 PK 134038 102518 HILLYARD FLOOR CARElHUTCHINSON 1439.5
01/24/2006 PK 134039 104968 HOMESOURCE STORE, THE 191.69
01/24/2006 PK 134040 111066 HOTSY EQUIPMENT OF MINNESOTA 168,02
01/24/2006 PK 134041 121472 HRG TECHNOLOGY GROUP 400
01/24/2006 PK 134042 122273 HSBC BUSINESS SOlUTIONS 1018.7
01/24/2006 PK 134043 117918 HUTCH AUTO & TRUCK PARTS 31.95
01/24/2006 PK 134044 102319 HUTCHINSON AREA HEALTH CARE 739
01/24/2006 PK 134045 102540 HUTCHINSON PLUMBING & HEATING 271.66
01/24/2006 PK 134046 102541 HUTCHINSON TELEPHONE CO 1695.9
01/24/2006 PK 134047 105515 HUTCHINSON UTILITIES 36884
01/24/2006 PK 134048 102633 HUTCHINSON, CITY OF 70864.5
01/24/2006 PK 134049 102635 HUTCHINSON, CITY OF 6448.44
01/24/2006 PK 134050 103099 HUTCHINSON, CITY OF 1962.4
01/24/2006 PK 134051 102812 INTERNATIONAL ASSC OF CHIEFS 0 100
01/24/2006 PK 134052 103520 INTERSTATE BATTERY SYSTEMS OF 115.85
01/24/2006 PK 134053 102208 JEFPS ELECTRIC 3955.49
01/24/2006 PK 134054 102554 JERABEK MACHINE SERV 5.13
01/24/2006 PK 134055 122607 JOANIE'S CATERING LLC 647.6
01/24/2006 PK 134056 101938 JOHNSON BROTHERS LIQUOR CO. 44771.48
01/24/2006 PK 134057 102346 JOHNSON, LEONARD G. 812.76
01/24/2006 PK 134058 105116 KHC CONSTRUCTION 42615.1
01/24/2006 PK 134059 116935 KNR COMMUNICATION SERVICES INC 562.75
01/24/2006 PK 134060 102561 L & P SUPPLY CO 1491
01/24/2006 PK 134061 102563 LEAGUE OF MN CITIES 30
01/24/2006 PK 134062 102560 LEAGUE OF MN CITIES.INS TRUST 41993.82
01/24/2006 PK 134063 122172 LEE, JEREMY 120
01/24/2006 PK 134064 104994 LENZ, CLAIRE 50
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01/2412006 PK 134065 120903 LEXISNEXIS 110
01/24/2006 PK 134066 102222 LIQUOR HUTCH 597
01/24/2006 PK 134067 101984 LOCHER BROTHERS INC 20461.78
01/24/2006 PK 134068 121463 LYNDE & MCLEOD INC . 739.2
01/24/2006 PK 134069 120802 M. AMUNDSON LLP 78.28
01/24/2006 PK 134070 102572 MANKATO MOBILE RADIO 1223.85
01/24/2006 PK 134071 122599 MAURER, MOLLY 65
01/24/2006 PK 134072 102573 MCLEOD COOP POWER 2081.03
01/2412006 PK 134073 102489 MCLEOD COUNTY COURT ADMINISTRJ 120
01/24/2006 PK 134074 103046 MCLEOD COUNTY RECORDER 227
01/2412006 PK 134075 102064 MCRAITH, JOHN 925
01/2412006 PK 134076 112400 MENARDS - HUTCHINSON 731.92
01/24/2006 PK 134077 122600 METTNER, DUSTIN 28.96
01/2412006 PK 134078 121699 MICHAEL NORGAARD 464
01/2412006 PK 134079 109387 MIDWEST PLAYSCAPES INC. 744.56
01/2412006 PK 134080 102425 MIDWEST WIRELESS COMM. 2158.42
01/24/2006 PK 134081 119912 MIELKE, AARON 114
01/24/2006 PK 134082 102575 MINI BIFF 21.35
01/24/2006 PK 134083 102972 MINNESOTA ASPHALT PAVEMENT ASi: 40
01/24/2006 PK 134084 119345 MINNESOTA CHAMBER BUSINESS SEF 1068.32
01/24/2006 PK 134085 102668 MINNESOTA CHAPTER IAAI 25
01/24/2006 PK 134086 101947 MINNESOTA DEPT OF LABOR & INDU 20
01/24/2006 PK 134087 117449 MINNESOTA GOLF COURSE SUPER M:. 175
01/2412006 PK 134088 121733 MINNESOTA MUNICIPAL UTILITIES 3500
01/2412006 PK 134089 110916 MINNESOTA NURSERY & LANDSCAPE 565.25
01/2412006 PK 134090 103093 MINNESOTA SECTION CSWEA 55
01/2412006 PK 134091 105157 MINNESOTA SHREDDING 55.95
01/2412006 PK 134092 103084 MINNESOTA SOCIETY OF ARBORICUL 30
01/2412006 PK 134093 102583 MINNESOTA VALLEY TESTING LAB 3964.5
01/2412006 PK 134094 122610 MN DNR WATERS 7745.6
01/2412006 PK 134095 122589 MNDOT 100
01/24/2006 PK 134096 104731 MOON, PATTI 28.34
01/24/2006 PK 134097 118643 NAPA AUTO PARTS 753.84
01/24/2006 PK 134098 104707 NASS, STACY 50
01/24/2006 PK 134099 102650 NCL 501.41
01/24/2006 PK 134100 120252 NEW CENTURY CHARTER SCHOOL 901.6
01/24/2006 PK 134101 114919 NORTH SHORE ANALYTICAL INC 125
01/24/2006 PK 134102 112162 NORTHERN SAFETY CO., INC 266.65
01/24/2006 PK 134103 102180 NORTHERN SAFETY TECHNOLOGY 448.9
01/2412006 PK 134104 112503 NORTHLAND PALLET INC 1170
01/2412006 PK 134105 102487 OFFICEMAX 55.9
01/2412006 PK 134106 102592 OLSON'S LOCKSMITH 175.73
01/24/2006 PK 134107 122274 ORTLOFF, NICHOLAS 28.96
01/24/2006 PK 134108 122606 PENNWELL CORP. 308
01/24/2006 PK 134109 102596 PETERSON BUS SERVICE 1200
01/24/2006 PK 134110 101853 PHILLIPS WINE & SPIRITS 24421.38
01/24/2006 PK 134111 1 05042 PIPESTONE COUNTY COURT ADMINIS 272.22
01/24/2006 PK 134112 102593 PLOTZ, GARY D. 308.97
01/24/2006 PK 134113. 103313 PLYMOUTH PLAYHOUSE 100
01/2412006 PK 134114 102445 POSTMASTER 160
01/24/2006 PK 134115 102598 QUADE ELECTRIC 379.67
01/2412006 PK 134116 102212 QUALITY FLOW SYSTEMS 7088.55
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01/24/2006 PK 134117 102052 QUALITY WINE & SPIRITS CO. 4222.31
01/24/2006 PK 134118 117434 R & J TOURS, INC. 860.8
01/24/2006 PK 134119 102205 R.J.L. TRANSFER 1519.4
01/24/2006 PK 134120 110849 RAMSEY COUNTY COURT ADMIN 300 .
01/24/2006 PK 134121 104941 RANGER TRUCK PARTS 1267.4
01/2412006 PK 134122 102384 RDO EQUIPMENT CO. 38.9
01/2412006 PK 134123 122601 RECIO, SHEILA 61.75
01/2412006 PK 134124 116435 REGION V EMERGENCY MGMT ASSOC 15
01/2412006 PK 134125 102395 REINER IRRIGATION & SEPTIC INC 206.51
01/2412006 PK 134126 101993 RMS 50.86
01/2412006 PK 134127 119713 ROBERTS GROUP 36.31
01/2412006 PK 134128 103049 ROTO ROOTER 85
01/2412006 PK 134129 120907 SAL TMAN LLC 290.75
01/2412006 PK 134130 102436 SARA LEE COFFEE & TEA 502.81
01/2412006 PK 134131 102606 SCHMELING OIL CO 1086.25
01/2412006 PK 134132 122602 SCHREPPEL, NICOLAS 28.96
01/2412006 PK 134133 109801 SCOITS WINDOW CLEANING SERVIC 63.9
01/2412006 PK 134134 101892 SEH . 322.25
01/24/2006 PK 134135 115821 SEPPELT, MILES 41.79
01/24/2006 PK 134136 102044 SERVOCALINSTRUMENTSINC 1159
01/24/2006 PK 134137 102637 SEVEN WEST WASH & DRY 244.42
01/24/2006 PK 134138 102609 SHOPKO 25.53
01/24/2006 PK 134139 102610 SIMONSON LUMBER CO 4.28
01/24/2006 PK 134140 102611 SORENSEN'S SALES & RENTALS 23.91
01/24/2006 PK 134141 102248 SOUTHWEST MINNESOTA FOUNDATlC 4000
01/24/2006 PK 134142 120410 SPECIALTY WINES 960.83
01/2412006 PK 134143 120514 SPRINT 275.26
01/2412006 PK 134144 102242 SRF CONSULTING GROUP 2351.28
01/2412006 PK 134145 102747 ST. JOSEPH'S EQUIPMENT INC 67.16
01/2412006 PK 134146 122382 STAR TRIBUNE 719.2
01/2412006 PK 134147 121713 STATE OF MINNESOTA 390
01/2412006 PK 134148 1 HIB62 STRATEGIC EQUIPMENT 969.1
01/2412006 PK 134149 104929 STRATEGIC INSIGHTS CO 798.75
01/2412006 PK 134150 122275 SVOBODA, JILL 28.96
01/2412006 PK 134151 121020 TAPS-LYLE SCHROEDER 20
01/2412006 PK 134152 102659 TEK MECHANICAL 2933.12
01/2412006 PK 134153 120834 TELEDYNE ISCO, INC. 551.78
01/2412006 PK 134154 102396 THECO INC. 2871
01/2412006 PK 134155 119509 THIELSEN, BRAD 26.24
01/24/2006 PK 134156 122603 THOMAS, JEFF 25
01/24/2006 PK 134157 103096 TOTAL REGISTER SYSTEM 861.43
01/24/2006 PK 134158 102620 TRI CO WATER 28.25
01/24/2006 PK 134159 119214 TUSHIE MONTGOMERY ARCHITECTS I 76.95
01/24/2006 PK 134160 102619 TWO WAY COMM INC 485.29
01/24/2006 PK 134161 102441 U S BANK 238405
01/24/2006 PK 134162 102441 U S BANK 375683.75
01/24/2006 PK 134163 103537 UNDERGROUND PIERCING 51343.75
01/2412006 PK 134164 102624 UNITED BUILDING CENTERS 131.48
01/24/2006 PK 134165 102627 UNIVERSITY OF MINNESOTA 270
01/24/2006 PK 134166 102627 UNIVERSITY OF MINNESOTA 75
01/24/2006 PK 134167 102627 UNIVERSITY OF MINNESOTA 225
01/2412006 PK 134168 119701 UNUM LIFE INS COMPANY OF AMERI 2868.68
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01/24/2006 PK 134169 119913 USFILTER DAVIS PRODUCTS 7751.7
01/2412006 PK 134170 122604 VACEK,PERRY 26.96 .
01/2412006 PK 134171 101974 VIKING BEER 4247.63
01/2412006 PK 134172 102132 VIKING COCA COLA 356.55
01/2412006 PK 134173 101671 WAL-MART 34.61
01/2412006 PK 134174 106596 WAL-MART 16.04
01/2412006 PK 134175 120652 WASTE MANAGEMENT-TC WEST 75.43
01/2412006 PK 134176 122267 WATCHGUARD VIDEO 4920
01/24/2006 PK 134177 102929 WEIS, MARK 48
01/24/2006 PK 134176 102165 WELCOME NEIGHBOR 60
01/24/2006 PK 134179 102063 WENDLANDT TREE SERVICE INC. 479.25
01/24/2006 PK 134160 103670 WEST GROUP 363.71
01/24/2006 PK 134161 103452 WINE COMPANY, THE 1612
01/24/2006 PK 134162 102452 WINE MERCHANTS INC 920.75
01/2412006 PK 134163 105590 WOMEN'S EXPO 410
01/24/2006 PK 134164 119211 WORK CONNECTION, THE 1092.4
01/24/2006 PK 134165 102632 XEROX CORP 607.99
01/2412006 PK 134166 101919 AMERICAN FAMILY INS CO. 166.55
01/2412006 PK 134167 101672 H.R.L.A.P.R. 315.01
01/2412006 PK 134186 102633 HUTCHINSON, CITY OF 7996.49
01/2412006 PK 134169 102635 HUTCHINSON, CITY OF 722.02
01/2412006 PK 134190 101673 ICMA RETIREMENT TRUST 3916.53
01/2412006 PK 134191 101676 ING LIFE & ANN CO. 930
01/2412006 PK 134192 102449 MINNESOTA CHILD SUPPORT PAYME~ 257.03
01/2412006 PK 134193 101875 ORCHARD TRUST COMPANY, LLC 300
01/2412006 PK 134194 102096 PRUDENTIAL MUTUAL FUNDS 30
1271622.71
Account Num
1271622.71
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