cp09-26-2006 c
It
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 26, 2006
1. CALL TO ORDER - 5:30 P.M.
2. INVOCATION - Rev. Kevin Oster, Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF SEPTEMBER 13,2006
(b) BID OPENING MINUTES OF SEPTEMBER 19, 2006 (SOUTH MILL POND & PISHNEY AREA
TRUNK SANITARY SEWER LINING)
Action - Motion to approve as presented
6. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JULY 24, 2006
2. CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2006
3. CITY OF HUTCHINSON INVESTMENT REPORT FOR AUGUST 2006
e
-
4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
AUGUST 15,2006
5. PLANNING COMMISSION MINUTES FROM AUGUST 15,2006
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13042 - RESOLUTION FOR PURCHASE (SWITCH UP GRADE CITY
CENTER & POLICE)
2. RESOLUTION NO. 13043 - RESOLUTION CALLING FOR REDEMPTION OF OUTSTANDING
GENERAL OBLIGATION IMPROVEMENT BONDS
3. RESOLUTION NO. 13049 - RESOLUTION REQUESTING PRESERVATION OF CURRENT
FUNCTIONAL CLASSIFICATION OF STATE HIGHWAY 7
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF VACATION OF DRAINAGE AND UTILITY EASEMENTS LOCATED
BETWEEN LOTS 4 AND 5, BLOCK 1, FAIRWAY ESTATES SECOND ADDITION (1376 AND
1380 HERITAGE AVENUE) WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION ,OF ORDINANCE NO. 06-0445 FOR OCTOBER 11,2006)
(d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER
- CHANGE ORDER NO.1 - DENVER AVENUE SE (LETTING NO.3, PROJECT NO. 06-03)
e
CITY COUNCIL AGENDA - SEPTEMBER 26, 2006
(e) CONSIDERATION FOR APPROVAL OF PARTNERSHIP CONTRACT WITH THE STATE OF
MINNESOTA (MNIDOT)
(f) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENT AMENDMENT WITH SRF
CONSULTING GROUP FOR SCHOOL ROAD PEDESTRIAN UNDERPASS DESIGN SERVICES
(LETTING NO.1, PROJECT NO. 06-16)
(g) CONSIDERATION FOR APPROVAL OF PLANS & SPECIFICATIONS AND ADVERTISING FOR
BIDS FOR HATS COLD STORAGE FACILITY (LETTING NO. 14, PROJECT NO. 06-16)
(h) CONSIDERATION FOR APPROV AL OF ACCEPTING BIDS FOR THE SOUTH MILL POND TRUNK
SANITARY SEWER LINING (LETTING NO.4, PROJECT NO. 06-04)
(i) CONSIDERATION FOR APPROVAL OF CONTRACTOR CHANGE ORDER NOS. 8 AND 11 FOR
WATER TREATMENT PLAN
(j) CONSIDERATION FOR APPROVAL OF PLANS & SPECIFICATIONS AND ADVERTISING FOR
BIDS FOR WASTEWATER TREATMENT FACILITY ADMINISTRATION BUILDING EXPANSION
(LETTING NO. 12, PROJECT NO. 06-14)
Action - Motion to approve consent agenda
7. PUBLIC HEARINGS - 6:00 P.M.
(a) CONSIDERATION OF ISSUING ON-SALE WINE/STRONG BEER LICENSE TO MATT WOELFEL OF
COUNTRY KITCHEN
Action - Motion to reject - Motion to approve
e
(b) FINAL REPORT ON FRANKLIN GROVE SMALL CITIES DEVELOPMENT PROGRAM PROJECT
CLOSEOUT
Action - Motion to reject - Motion to approve
(c) WARRlOR MANUFACTURING GRANT APPLICATION
Action - Motion to reject - Motion to approve
8. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENT A TION ON RESULTS OF EMPLOYEE SA TISF ACTION SURVEY - BRENDA EWING
No action.
(b) UPDATE ON COUNCIL CHAMBER IMPROVEMENTS - TOM KLOSS
No action.
9. UNFINISHED BUSINESS
(a) CONSIDERATION OF POLICY ON GRANT APPLICATIONS
Action -
10. NEW BUSINESS
(a) REVIEW OF W A TERIW ASTEW A TER DEP AR TMENT APPRENTICESHIP PROGRAM - JIM MILLER
OF BONESTROO ROSENE ANDERLIK
e
Action -
2
CITY COUNCIL AGENDA - SEPTEMBER 26, 2006
e
(b) CONSIDERATION FOR APPROV AL OF PURCHASING SITZ PROPERTY EAST OF MENARDS FOR
THE SETTING OF A NEW CARE CENTER FOR HUTCHINSON AREA HEALTH CARE
Action - Motion to reject - Motion to approve
(c) UPDATE ON HIGHWAY 7 PROJECT BY MNIDOT REPRESENTATIVE
No action.
(d) CONSIDERATION FOR APPROVAL OF REVISION TO SITE PLAN FOR NEW DISCOVERIES
MONTESSORI ACADEMY
Action - Motion to reject - Motion to approve
(e) CONSIDERATION OF A VARIANCETOINCREASEAMOUNTOFIMPERVIOUSSURF~CEINTHE
SHORELAND AREA FROM 25% COVERAGE TO 31 % COVERAGE LOCATED AT 915 2 AVENUE
SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (PLANNING
COMMISSION 6 TO 1 VOTE) (ADOPT RESOLUTION NO. 13044)
Action - Motion to reject - Motion to approve
(f) CONSIDERATION OF LOT SPLIT REQUESTED BY PAUL BETKER LOCATED AT 250 OTTAWA
AVENUE SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION
(PLANNING COMMISSION 6 TO 1 VOTE) (ADOPT RESOLULTION NO. 13045)
Action - Motion to reject - Motion to approve
e
(g) CONSIDERATION FOR APPROVAL OF DOCUMENTS RELATED TO RETIREMENT SAVINGS
ACCOUNT PROGRAM
Action - Motion to reject - Motion to approve
(h) CONSIDERATION FOR APPROVAL OF USE OF HUTCHINSON FIRE STATION FOR WILD LAND
FIREFIGHTER CERTIFICATION CLASS
Action - Motion to reject - Motion to approve
(i) CONSIDERATION FOR APPROVAL OF REPLACMENT OF ENGINE 9 FIRE TRUCK
Action - Motion to reject - Motion to approve
(j) CONSIDERATION FOR APPROVAL OF TRAFFIC CONTROL DEVICES ON MAIN STREET
Action - Motion to reject - Motion to approve
(k) CONSIDERATION OF AWARDING BID FOR REVERSE OSMOSIS MEMBRANE ELEMENTS
Action - Motion to reject - Motion to approve
11. MISCELLANEOUS
(a) COMMUNICATIONS
12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
e13. ADJOURN
3
e
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
WEDNESDA Y, SEPTEMBER 13,2006
1. CALL TO ORDER - 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Kay Peterson, Jim Haugen, Casey Stotts
and Bill Arndt. Others present were Gary Plotz, City Administrator, John Rodeberg, Director of Public Works
and Marc Sebora, City Attorney.
2. INVOCATION - Due to the absence of Rev. Kevin Oster, Our Savior's Lutheran Church, the invocation was
dispensed.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
Gail Kolton, 620 Madson A venue, presented before the Council. Ms. Kolton explained that her
neighborhood has submitted two petitIOns to have a streetlight added to their block due to thievery and
vandalism in the area. She asked the City please consider this.
John Rodeber~ noted that generally these petitions are referred to the Hutchinson Utilities Commission,
however is revIewed by Engineering and the Police Department. These three entities will meet to review the
req uest.
5. MINUTES
(a) REGULAR MEETING OF AUGUST 22, 2006
~.
Motion by Peterson, second by Stotts, to approve the minutes as presented. Motion carried unanimously.
e
CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 26, 2006
2. CREEKSIDE ADVISORY BOARD MINUTES FROM MAY 17,2006
3. HUTCHINSON AIRPORT COMMISSION MINUTES FROM APRIL 27,2006
4. FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2006
5. BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2006
6. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JULY 2006
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13018 (REVISED) - REVISED RESOLUTION CHANGING CONDITIONS OF
APPROV AL TO REQUIRE PARKING TO BE PAVED WITHIN THREE YEARS
2. RESOLUTION NO. 13032 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY
3. RESOLUTION NO. 13033 - RESOLUTION FOR PURCHASE (HELP DESK SOFTWARE,
BIODIESEL AND UNLEADED GASOLINE)
4. RESOLUTION NO. 13034 - RESOLUTION AUTHORIZING GRANT APPLICATION TO
MINNESOTA INVESTMENT FUND AND CALLING FOR PUBLIC HEARING (W ARRlOR MFG.
LLC PROJECT)
5Lc0
CITY COUNCIL MINUTES - SEPTEMBER 13. 2006
e
5. RESOLUTION NO. 13038 - RESOLUTION SETTING INTEREST RATE FOR 2006 ADOPTED
ASSESSMENT ROLLS
e
6. ORDINANCE NO. 06-0444 - AN ORDINANCE V ACA TING EASEMENTS LOCATED
BETWEEN 705 AND 715 PARK ISLAND DRIVE SW IN STEARNS WOODS ADDITION
(SECOND READING AND ADOPTION)
(c) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARING FOR SEPTEMBER 26, 2006,
AT 6:00 P.M. TO PRESENT FINAL REPORT ON FRANKLIN GROVE SCDP PROJECT CLOSEOUT
(d) APPOINTMENT OF MICHAEL RETTERA TH TO PARK, RECREATION, COMMUNITY EDUCATION
BOARD TO AUGUST 2009
(e) CONSIDERATION FOR APPROV AL OF SUPPORTING HUTCHINSON UTILITIES COMMISSION'S
PARTICIPATION IN THE PUBLIC POWER'S NATIONAL TREE PROGRAM
(f) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR MCLEOD COUNTY
VOlTURE 414 ON SEPTEMBER 23,2006, AT MCLEOD COUNTY FAIRGROUNDS
(g) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR AMERICAN
LEGION POST 96 ON OCTOBER 14,2006, AT MCLEOD COUNTY FAIRGROUNDS
(h) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR W ASTEW A TER TREATMENT
FACILITY ADMINISTRATION BUILDING IMPROVEMENTS
(i) CONSIDERATION FOR APPROVAL OF JOINING THE MINNESOTA CITIES STORMW A TER
COALITION
(j) CONSIDERATION FOR APPROVAL OF CONSULTING CONTRACT WITH WOLD ARCHITECTS
AND ENGINEERS FOR HATS STORAGE FACILITY
Items 6(b)l, 6(b)3, 6(b)4, 6(e), 6(h) and 6(j) were pulled for separate action.
Motion by Arndt, second by Haugen, to approve consent agenda with the exception of the items noted above.
Motion carried unanimously.
Item 6(b) I had further discussion. Mayor Cook noted that this amended resolution requires that the HATS
cold storage facility be paved within three years as opposed to how it was previously approved, which
allowed delay for at least two years. Mayor Cook also suggested removing the second sentence in condition
#4 on the resolution.
Motion by Haugen, second by Stotts, to approve amended Resolution No. 13018. Motion carried
unanimously.
e
Item 6(b)3 had further discussion. Mayor Cook questioned the cost of the help desk software. Tom Kloss
noted that the cost for the consultant will come out of the wageslbenefits of the IT position that was delayed
in being filled in 2006. The equipment will be paid for v.ith funds that were originally going to be used for a
piece of equipment that Engineering is now not going to purchase. The benefit of this software will aid in
organization assistance to the IT department as well as tracking for cost of ownership and ICMA tracking.
Motion by Peterson, second by Stotts, to approve Resolution No. 13033. Motion carried unanimously.
Item 6(b)4 had further discussion. Mayor Cook reaffirmed that if the City applies for this grant, the City is
obligated to follow through with the process. Miles Seppelt noted that this grant program really only has
obligations on the business, however there are no financial obligations to the City. Mr. Seppelt also noted
that an additional resolution was handed out tonight to set the public hearing date.
Motion by Arndt, second by Haugen, to approve Resolution No. 13034, authorizing grant application.
2
5[9
CITY COUNCIL MINUTES - SEPTEMBER 13, 2006
e
e
Motion carried unanimously.
Motion by Stotts, second by Arndt, to approve Resolution No. 13041, setting public hearing for September
26,2006, at 6:15 p.m. Motion carried unanimously. Miles Seppelt noted that the ground breaking for
Warrior Manufacturing will take place on September 15,2006, at 8:00 a.m.
Motion by Arndt, second by Peterson, to set public meeting for September 15, 2006, at 8:00 a.m. for the
Warrior Manufacturing ground breaking ceremony.
Item 6(e) had further discussion. Mayor Cook noted that in the past the HUC has earmarked monies for a
tree program for conservation. The state was not approving of that program, so the HUC has now budgeted
$30,00 out of their general fund for this program and asked that the City of Hutchinson support this program.
Motion by Peterson, second by Arndt, to support the HUC tree program. Motion carried unanimously.
Item 6(h) had further discussion. John Rodeberg provided an update to the Council on this project as staffis
near the stage of going out for advertisement for bids for the Wastewater Treatment Facility Administration
building improvements. Mr. Rodeberg explained that this project expansion was originally proposed in
2005. An operations review was completed by SEH and Bonestroo on staff and operational review in 2006
as well as a review of the laboratory needs. Based on the results of these reviews, as well as a study done by
Wold Architects & Engineers, it was found that the existing physical structure was in generally good
condition however the lab space does not meet current codes, the windows need upgrading, the HV AC
systems need to be replaced and/or upgraded, the largest staff growth will be in repair & maintenance, a fire
alarm system needs to be added, accessibility deficiencies, inadequate storage and office space and
inadequate meeting/training space. The current space does not have a secure access and emergency and
safety equipment is stored outside. Various options were reviewed with the ultimate recommendation being
what is currently before the Council. The current estimate for the project is $1,245,000.
Mayor Cook asked if staff could obtain estimates on the other options that were reviewed (such as adding on
office space and remodeling the lab). John Rodeberg noted that could be done but it would not address all of
the needs. There was general discussion on the layout and current needs.
Motion by Cook to get other estimates to review other options and compare costs. Motion failed due to lack
of a second.
Motion by Peterson, second by Haugen, to approve advertising for bids for Wastewater Treatment Facility
Administration Building improvements. Roll call vote was taken. Haugen - aye; Arndt - aye; Cook - nay;
Peterson - aye; Stotts - aye. Motion carried 4 to I.
Item 6(j) had further discussion. John Rodeberg noted that this item is for a total architectural fee of$51 00.
This work will include work assisting in developing bid documents for the HATS cold storage facility
project. Council Member Arndt for the need of these architectural services when this is simply a pole-shed
type building. Rodeberg noted there are specific criteria that must be met.
Motion by Arndt, second by Stotts, to approve agreement with Wold Architects for HATS cold storage
building. Motion carried unanimously.
7. PUBLIC HEARINGS - NONE
8. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) CONSIDERATION FOR APPROVAL OF SETTING DATE FOR JOINT MEETING WITH SCHOOL
BOARD
e
Lenore Flinn has suggested the date of September 28, 2006, at 4:30 p.m. for the City Council and School
Board to hold a joint meeting.
Motion by Arndt, second by Haugen, to set joint meeting with ISD #423 officials for September 28, 2006, at
4:30 p.m. Motion carried unanimously.
3
58
e
e
e
CITY COUNCIL MINUTES - SEPTEMBER 13, 2006
Gary Plotz reviewed that an earlier meeting was held with some representatives of the City and the School
District to brainstorm partnership opportunities between the two entities. This meeting will be a
continuation of that between the full bodies.
9. UNFINISHED BUSINESS
(a) CONSIDERATION OF POLICY ON GRANT APPLICATIONS
Gary Plotz noted at the last meeting this was discussed. The pUlJ'ose ofthislolicy is ultimately to ensure
that the Council has knowledge and support of all grant applIcations an are aware of any financial
obligations. Kay Peterson raised a concern on whether or not a grant becomes available that must be applied
for prior to allowing time for the Council to consider it. Mayor Cook noted that he would foresee that
projects are discussed in a timely manner and the Council could show support of grant applications. Casey
Stotts noted that maybe an exception could be noted in the policy that the applications need to be approved
by the Councilor the City Administrator.
Motion by Peterson, second by Stotts, to table this item and rewrite it to address the issue of short-notice
timelines and/or including a dollar amount. Motion carried unanimously.
10. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AUTHORIZATION FOR STAFF TO PROCEED WITH THE
IMPLEMENTATION OF A RETIREMENT HEAL TH SAVINGS ACCOUNTS (RSA) PROGRAM WITH
ICMA FOR ELIGIBLE CITY EMPLOYEES
Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that this
program is similar to the deferred compensation plans currently in place. Basically, pre-tax contributions
can be placed into funds and accumulate. At retirement, these funds can be used for health care premiums,
prescriptions, etc. Ms. Ewing explained the various allowable mandatory contributions. However, staff has
considered recommending not implementing any mandatory contributions, however make this an optional
program to employees. Ms. Ewing then explained the allowable optional contributions.
Mayor Cook noted that the reason the City is reviewing this is because the City does not currently have a
program for retirees health care costs. Ms. Ewing noted that she was informed by the ICMA representative
that this program can be amended over time if there are changes to the City's benefit program.
Motion by Peterson, second by Haugen, to approve authorization for staff to proceed with the
implementation of a Retirement Health Savings Accounts Program with ICMA. Motion carried
unanimously. .
(b) CONSIDERATION FOR APPROVAL OF AUTHORIZING LANDSCAPING PROJECT FOR THE
HUTCHINSON FIRE STATION
Brad Emans, Fire Chief, presented before the Council. Mr. Emans informed the Council that the fire station
was built in 1981. Fire department personnel have purchased a 7 foot statute to be placed in front of the
station to honor those who have served the department. This statute is proposed to be placed in front ofthe
fire station and have landscaping be redone by a current firefighter who has experience in this field. Some
new plantings will be put in place as well as the replacement of a flagpole. ThIs will be funded by the Fire
Department general fund.
Motion by Arndt, second by Peterson, to approve authorizing landscaping project for the Hutchinson Fire
Station. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF UTILIZING FIRE/POLICE TRAINING SITE TO HOST
AREA-WIDE HAUNTED HOUSE AS REQUESTED BY HUTCHINSON FIRE DEPARTMENT
AND HUTCHINSON JAYCEES
Brad Emans, Fire Chief, introduced Troy Lenarz, Hutchinson Jaycees, and Gary Forcier, Assistant Fire
4
oLiJ
CITY COUNCIL MINUTES - SEPTEMBER 13, 2006
e
e
e
Chief.
Troy Lenarz presented before the Council. Mr. Lenarz asked the Council for approval to use the fire/police
training site on Adams Street for a community-wide haunted house. Mr. Lenarz and Mr. Forcier noted that
this site is very advantageous as it is completely fenced in, as well as having a formal entrance and exit.
Food shelf donations will be taken as patrons enter.
Motion by Peterson, second by Arndt, to approve utilizing fire/police training site to host area-wide haunted
house. Motion carried unanimously.
(d) CONSIDERATION OF APPROVING PROPOSED LEVY AMOUNT ON BEHALF OF THE
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
Miles Seppelt, EDA Director, presented before the Council. Mr. SeppeJt explained that ever since the EDA
was implemented, the intention was for it to be self-funded from a separate tax levy. Due to technical
reasons, the County was unable to implement the levy and the EDA funding was included in the City's
general fund. The annual transfer to the EDA from the City's general fund has remained essentially
unchanged since 1998. This has been workable because EDA expenditures have been significantly lower
than budgeted due to staffing changes. However, EDA revenues will decline due to a rental property being
vacated. Because of these issues, the EDA Board has recommended implementing an EDA tax levy &nd
phase out the EDA's transfer from the general fund. This is a benefit to the CIty in that it is greater
transparency in the City's budget, it eliminates an annual transfer to the EDA and the City can reduce its tax
rate. It is a benefit to the EDA in that it provides a more stable funding source, protects the EDA from City
budget pressures, gives the EDA Board more control over their own budget, provides better financial
management and moves the EDA toward financial self-sufficiency. However, the City Council would se the
EDA levy each year at the same time they set the City's levy. Mr. Seppelt explained the process to establish
a levy for the EDA. This would include holding a public hearing to provide public input.
The EDA Board is requesting that the City Council authorize the implementation of a levy on behalf of the
EDA in the amount of$140,000, giving an estimated EDA tax rate of 1.525%. Each year going forward, the
EDA would request that the EDA tax rate be kept the same. Mr. Seppelt then reviewed the value the EDA
provides to the community, such as business retention & expansion program, new business recruiting, new
business start-ups, downtown revitalization, project management, project support, grant writing, staff
support and marketing the community.
Mayor Cook noted that he felt this type of program takes away the Council's authority in setting the City's
levy. Mayor Cook expressed he feels the EDA is very important and has accomplished a lot, however
everything was accomplished with funding transfers from the City's general fund. Kay Peterson noted that
she feels the EDA Board members have much more knowledge in business financials than members of the
Council. In the end, the Council still has the final sayan the levy amount. Mr. Seppelt stated that the main
reason for this request is to have a more stable funding base.
Motion by Peterson, second by Haugen, to approve proposed levy amount at $140,000 on behalf of the
Hutchinson EDA.
Robert Vance, 1395 Roberts Road, presented before the Council. Mr. Vance commented that the tax rate
will increase if the Council does not decrease the general fund by the amount of the levy that is set. Mr.
Vance did comment on the benefit of the EDA
Council Member Haugen did mention that the businesses that the EDA brings in does help the City's tax
base.
Miles Seppelt did clarifY that the $100,000 transfer would be dropped off of the City's general fund and the
increase of $40,000 as requested would make up for flat revenue.
Roll call vote was taken. Haugen - aye; Arndt - aye; Cook - nay; Peterson - aye; Stotts - aye. Motion
carried 4 to 1.
(e) CONSIDERA T10N FOR APPROVAL OF SETTING TRUTH IN TAXATION HEARING DATE (ADOPT
5
5l9J
CITY COUNCIL MINUTES - SEPTEMBER 13, 2006
RESOLUTION NO. 13035)
e
Motion by Peterson, second by Stotts, to set Truth in Taxation hearing for December 4,2006, at 5:00 p.m. at
the Event Center. Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF SETTING 2007 PRELIMINARY TAX LEVY (ADOPT
RESOLUTION NO. 13036)
$5,467,326 is proposed for the 2007 tax levy. Ken Merrill did suggest adjusting up the $40,000 to include
discussion surrounding around the EDA levy. Mr. Merrill reminded the Council that the levy can be
decreased prior to adoption. It was clarified that if the EDA levy proceeds, that amount would be reduced
from the City's tax levy.
Motion by Peterson, second by Stotts, to approve setting 2007 preliminary tax levy at $5,467,326, plus
$40,000 to include the additional money requested by the EDA, in the event that the EDA levy does not
proceed. Motion carried unanimously.
(g) CONSIDERATION FOR APPROVAL OF SETTING 2007 PRELIMINARY TAX LEVY FOR SPECIAL
TAXING DISTRICT HUTCHINSON HOUSING REDEVELOPMENT AUTHORITY (ADOPT
RESOLUTION NO. 13037)
Ken Merrill, Finance Director, noted that the HRA is requesting $108,095 tax levy.
Motion by Haugen, second by Cook, to approve setting 2007 preliminary tax levy for the Hutchinson
Housing and Redevelopment Authority at $108,095. Motion carried unanimously.
(h) CONSIDERATION FOR APPROVAL OF PURCHASE AGREEMENT BETWEEN DELAINE ROLFE
AND CITY OF HUTCHINSON
e
John Rodeberg reminded the Council that this is the property near Hutchinson Manufacturing. This property
will be acquired for utility, trail, roadway improvements. These improvements were included in the bond
that has already been approved for the Hwy 7 project. The total purchase price is $199,000.
Motion by Stotts, second by Arndt, to approve purchase agreement between DeLaine Rolfe and the City of
Hutchinson. Motion carried unanimously. !
(i) UPDATE ON WASTEWATER TREATMENT FACILITY IMPROVEMENTS FOR 2007
Randy DeVries, Water/Wastewater Director, presented before the Council. First, Mr. DeVries provided an
update on the activities occurring at the water plant. Construction is on schedule and is scheduled to be
operational in February. General discussion was held regarding capacity of the new plant.
Mr. DeVries then provided an update on the wastewater plant upgrade, which will be movinB to a membrane
bioreactor system. The plan is to start construction in April 2007 with construction completmg in July 2008.
This current upgrade and expansion is estimated at $13.2 million. Grant funding is being sought currently,
with $500,000 being secured thus far. Mr. DeVries then reviewed the proposed expansion layout.
Motion by , second by , to. Motion carried unanimously.
(j) UPDATE ON HIGHWAY 7 PROJECT
e
John Rodeberg noted that Kelly Brunkhorst, MnlDOT engineer, was slotted to be present tonight but could
not make it. Mr. Rodeberg provided a brief update. Concrete is being poured on the roadway to the east of
Main Street. The entire project is moving along very smoothly. The plan is to have the project complete up
to Modern Mazda, as well as the frontage road near Hutch Manufacturing. Hwy 7 and the Main Street
bridge are scheduled to be open in mid-November.
(k) CONSIDERATION FOR APPROVAL OF SUPPORTING CROW RIVER DAM REPLACEMENT
FUNDING
6
5L0
CITY COUNCIL MINUTES - SEPTEMBER 13, 2006
e
John Rodeberg &ave an update on the current dam reconstruction proposal. A bill has finally passed in the
US Senate for thIs project. This bill passed the US House in 2005 that included $1,000,000 in funding. The
House and Senate bills will go to conference committee to finalize. The City's senators have expressed
support for the project and funding.
Council Member Arndt suggested contacting Donn Winkler of the Mid-Minnesota Development
Commission for support.
Motion by Arndt, second by Stotts, to approve Resolution No. 13040, supporting replacement of Crow River
Dam in the Water Resource Development Act (making recommended changes to letters being submitted to
Senators and Representative). Motion carried unanimously.
(I) CONSIDERATION OF SCHEDULING OF ANNUAL PERFORMANCE REVIEW OF CITY
ADMINISTRATOR GARY PLOTZ
Motion by Peterson, second by Arndt, to schedule annual performance review for Gary Plotz on October 11,
2006, at 4:30 p.m. and reset the City Council meeting to October 11,2006, at 5:30 p.m. due to the Supreme
Court being in town on October 10,2006. Motion carried unanimously.
(m)CLOSED SESSION UNDER M~ESOTA STATUTE l~g.05, SUBD. 3(C) TO CONSIDER
PROPERTY ACQUISITION (145 2" AVENUE SE AND 115 2 AVENUE SE)
The Council convened into closed session at 8:25 p.m. Arndt/Stotts
Motion by Peterson, second by Cook to reconvence at 8:51 p.m.
Motion by Stotts, second by Arndt, to adjourn at 8:52 p.m. Motion carried unanimously.
11. MISCELLANEOUS
e (a) COMMUNICATIONS
John Rodeberg noted that due to mandated regulations, the State is requesting that MnlDOT enter into
partnership contracts. This contract allows out-state MnlDOT offices to bill the City directly for any
services, thus minimizin~ the involvement ofMnlDOT's Central Office. Formal action will be taken on this
at the next Council meetmg.
Motion by Haugen, second by Peterson, to set October 10, 2006, at 6:00 p.m. as a public meeting for the
Council to attend a Supreme Court program at the Event Center. Motion carried unanimously.
Council Member Arndt - Mr. Arndt noted that a radar speed indicator has been placed on South Grade Road
and he noted that some trucks are traveling at 70 mph. He suggested moving it through different locations
throughout the City. He thanked Chief Hatten for mstigating this. .
Motion by Peterson, second by Cook, to set budget workshop for September 26,2006, at 3 :30 p.m. to review
CIP and enterprise fund budgets. Motion carried unanimously.
e
Gary Plotz - Mr. Plotz also reminded the Council that the City annual recognition event will be held on
September 21, 2006, at 5:30 p.m. .
John Rodeberg - Mr. Rodeberg noted that potentially $2million can be acquired for funding for the
wastewater treatment plant. Don Roecker has suggested that a Council Member attend his lobbying in
Washington D.C. in November.
Mr. Rodeberg also noted that two months ago the City's Regulatory Specialist retired. Much work is ahead
and staff feels they are losing ground. Staff would like to fill this position, but change the job title to
Environmental Specialist and include work related to weed control and adding a preference of a four-year
degree. Mr. Rodeberg asked the Council if they would like to review the job description, however the
majority of the job dutJes have all remained the same. General discussion was held regarding the necessity
7
5~
CITY COUNCIL MINUTES - SEPTEMBER 13, 2006
of the position.
e Motion by Stotts, second by Peterson, to fill this position and advertise. Motion carried unanimously.
12. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Stotts, second by Haugen, to approve claims, appropriations and contract payments. Motion
carried unanimously.
13. ADJOURN
/'
e
e
8
5Lo)
e
e
e
BID OPENING
LETTING NO. 4/PROJECT NO. 06-04
SOUTH MILL POND & PISHNEY AREA TRUNK SANITARY SEWER LINING
September 19,2006, at 9:00 am
Present:
John Rodeberg, Public Works Director
Kent Exner, City Engineer
Melissa Starke, Recorder
The Bid Opening was called to order at 9:00 a.m. by John Rodeberg. Mr. Rodeberg noted
that the City Council reserves the right to reject all bids and to waive any informalities and
irregularities. The reading of the Advertisement for Bids was waived and the following bids
were opened and read aloud:
Insituform Technolgies USA Inc.
Chesterfield, MO 63005
Bid Price: $187,497.00
Lametti & Sons Inc.
Hugo, MN
Bid Price: $231,032.00
Veit Specialty Contracting & Waste Mgmt.
Rogers, MN
Bid Price: $211,210.00
Closed: 9:03 a.m.
ATTEST:
Steven W. Cook
Mayor
Gary D. Plotz
City Administrator
~
Minutes
Hutchinson Public Library Board
e July 24. 2006
Members present: Julie Jensen, John Hassinger, John Paulsen, Yvonne Johnson, Janet Vacek,
Ann Vance, and Mary Henke, Ex-Officio
Member absent: Kay Peterson
President Jensen called the meeting to order. The June 26, 2006 minutes were reviewed and
approved.
Report:
County Commissioner Bev Wangerin, who is on the Pioneerland library System
(PLSJ Board and Rnance Committee, joined us. There Is a need to talk with our
commissioners regarding the budget for the coming years. Sheldon Nies and
Grant Knutson are on the county's budget committee and need to be contacted.
Old Business:
1. Mary reviewed the budget request to the city and county for 2007
2. Topics and possible speakers for the community forum: A fall time wi" be
undertaken. Ideas included speakers on poverty, pandemics, and alternative
energy. We decided to have a panel on alternative energy. John Paulsen, John
Hassinger, and Mary Henke will serve on a committee to develop the program. The
date will be a Tuesday in October on the 3'd, 1 ()Ih, 17th or 241h.
e
3. Julie reported on the Gates Spanish Language Outreach Workshop. The focus was
on development of knowledge and resources for addressing the needs of non-
English language patrons. The Mardag grant was discussed and ways to facilitate
programming and training. Suggestions will be forwarded to Steph Williams, PLS
administrative assistant.
New Business:
1. Furniture replacement is being assessed and a needs inventory will be developed.
Janet Vacek will join Julie Jensen and Mary Henke on this project.
A donation of $100 was received from Deb Tauer for children's books.
The nexf meeting will be on Monday, August 28 at 4:30 p.m. The meeting was adjoumed.
Respectfully submitted,
John Hassinger, Co-Secretary
e
l€UW\
~~- ------}--.. ...- ____~~-- --- 2005; CI1l' ()f ~~~iH~NSON F~~~6NCIAL REP~~:6 i 20ot--- August!
r=-:~~~O-R=r~ERAJ-- '-~~~~~~-~_-~~~~;~T~~:~ ----A~~=~l R~~~~PERCEN~~:
f E' f--u- i-----'---- ..;--- ,------ I - i
,TAXES .. 1,666.204.77, - . -, 3,771~000.00 3,771,000.00 0.00%1
I LICENSES - _ -=_____~~_~ -37,26~~.21___=-_534:O0-- 38,012.50i~,900.00 - 6.667.50~__-84.66%!
iPERMITSANDFEES , " 261.34924,72,660.42 304,738.43, 267.100.00. (17.636.43)1 106.14%
IINTERGOVERNMENT AL REVENUE .:~f11,~- 9,Q4?05..: .1.,:>r2,966.67 i . 2,631,300.00 1,256.333.131- 52.16%
CHARGES FOR SERVICES '666.269.05: 120,571.90. 672.469.29! 1.600.615.00 726,325.71 ' 54.50%1
[FINES & FORFEITS L--~-. _~-__,.. 3.6.,.667.~U _.- 4,917.06"____ 31.196.59T 66.000.00 36,601.41 _ 45.66%1
,INTEREST I ,______ -L (1}.~~.02)1___~U---.J6,219.73 55,000.00 61,219.73 __....:11.31%1
I REIMBURSEMENf'S'r---_.___l_.150,7~~.J~~1~!.~~972.16 ,243,422.00 67,449.62 64.07%1
I TRANSFERS ==r=-___, 26 0 ,964&:>.L....... 1 ,261.00 +_ 550,459.62 1,643.500.00J 1 ,093,040.38 _~3.49%i
ISURCIiARGES - BLDG PERMI,.~__---r 2.960.36d_2,42.0.76' 3,761.61 _ '3,761.61 ' I
ITOTA' ut---=i==: _",081'07, ~OO~32339756 1 OMSOS'O'] '.0"',,<< i ... 3213~
~~~:k~,"~~Tt:RA~,.,.'_L ... ~,:~~;fC'fyO;"1:~H'NS;~i~C"L:~~"~ACAi:~~'11,'~j
---l.-=-=-----:.-J----:.=:.~=~_ _-=-_= YT~L:'- -- MON~O:&EACT-UAF-- BUDGET.L_ REMAINI~__ ~SEDj
! '
- ___no - C- _. _,._____________. _ __.____ ,__,__ __ _ ._ ____~_ _______.____.__,
f-~~~ ~~o,,~~I~II~~~;;Il__' -:.-:':'~~H. ~,.~~~t~-2~:~;-~.}~~...-;::-:~;::t3~~~::" ,;;~::" ... ;::~.I
003 ELECTIONS 1 ,544.72 I 161.15 ' 6.577.71 ' 17,700.00 . 9,122.29 46.46%
004 FINANCE DEPARTMEN~-r 276~5160Q.~ 59-:-0Qf7:;-+-287.750.!~_,___ 462,~-DJ0;-:'--195,2.23.67 -_=-~9.'560/~1
005 MOTOR VEHICLE _. _. ,126,772.13 I ..16,142.44... _.133,<040.36 ~.,-.2.. 1.4.-.,442.:0.2-.--.- ___61,4.01,-64+,--.-... 62. .04%)
006 ASSESSING I ---1 _'.. _ _ __ ___ _ 46.000.00 _ _ 48,000'00 1_ .__ 0.000/01
007 LEGAJ=___L _ _ _ +-!28,5527~_2_3.,876.45 :121,567.6'7.. _ _175,()711'00 I _ 53.5!()}~l_ _ _~9,,4~O&
! O()~PLAJ'lf'!ING~.J_ ___:::':"'_ 116,824.971 _1.5.736.61. .lQ2.651.96-+. 177,855,001.. _75,203.041 _ _ 57,720;.1
R~~.J:63~~~~~:Rf~f~S~_ n..b,~~~~~~:~~ t21~:;~~:;:~_.131;:~:1:~H ~2~::m~@L ~~}HH--- - j~~~~!
p1.5 EMERQENCY MAN~QEMENT_-'--_1ZmO.02 , _1.631.71. ___ 6.613.2~ J___~,QQO.OO+_ _5,.1~6.1H-_ _~2.95rol
I ~ SAFETY COMMITTEE ___ __ _ n . n 5,1 67.36i n ... 3.500.0P_....!!.,Q7Q,9.1_ i ..__.....!l.850,QO_ . __nY, 7!~99 . ____92:.9.2 Vo;
1120 FIRE DEPARTMENT . I 179.662.65 I 27,125.78 204.596.76 '. 427,637.00 223,040.24 +- . 47.84~
i~-~g;~~:~y~t[F>-ECTIOJ'lS-~-~*~~~~r;~:;~~:~~:::.~~:~:;:ill .. ;~~:;~~:~, . ~~~:~~'HH--=:~~I
152 - STRE:ETS & ALLEY~:==_ -1_____570.78I~2_;:-]:2)22.!.U i47.990.~~J..!.-I88)8~gOtl_ ~0.295.56 . m,62.95% i
160 CITY HALL BUILDING. ---t 92.575.96 L 14.244.59' 93,779,80 , 151.313.00 . 57.533.20, .61:98%1
I ~~~ . ~~~;;i@~~~~STR.__HH~~~{c.---gj;~ll[ .J~f~;~n~--~~~~f~I1-____~,~:~~~~-t--J~~~*i
1203 SENIO.R_CITIZEN gENTIOR___~u_~2,756cO~_L_...L.2.?E?~.J?~,~7~lL_~1.013.00 I . 2,965.69 i- __9~.14%!
1204 CIVIC ARENA t .' 177,064.991. 15.904.11' .198,401.45', 291,115.00'. ..92.713.55 , 66.15%
!.105.l'!,-RK DEpt.gT..MENf ..... n. ..::- ~:,~~3.74..18.C .]i,324.4I:- ji2:91f4~~~.::-_16~-;374:6fl?22,45656_ T.. -.-_______6~31 0/0.,
: 206 RECREATIONBUILDING & POOl 88.645.79:... 11,346.38J 80,656,36 ,133,551.00 1 . 52,89462 I . 60.39%.
~~il~{~~~~~14LJJJNG----. -:..~--..~~H{t~~:-.~.-:l~HJitj ~~~Hu:~r .:!nH:lf~-!i:~f:::'::- i~-~~~i
~_~_~!~;~~~~TCE_- l--' .. 8~:t;~:~} i- n~2.7:3~:.!-1T:_-l_0f~~1}I~F- }~H!f.!~-:::'-.1ra~t~a-n .-_7ij}~:
~20 A.1.RF'Of~T______L____J, n~1~Ql.2~6!m__l,069.59.__6_3&20.2~L JO?.:>.16.00L__~8:,'l95.~5._:_ _ ~38%~
~350_UNA'=k()(:;ATED GEt'JEF0LEXf'~u _342,6773ge _ 60,361 ,15.___ 4J~222.8?~__607.,250.00 ~ 390,977 13 i ,5_157%;
'-______jTOI,6.,~J__~_n. _...!..?~~~,~2.8.0.1.__956, 7a!iJ~_.6L3.~Q"~7.3 .1...:__1Q,~~5.037,QQ.L._4.014,999.69 ~~n_~J 9%.
e
e
e
0'-~~
r--- 2005i--.-,----------.------~TY OF HUTCHINSON FINANCIAL REPORT I
iAugust-_ !--umT---nm[_----2-0Q51-- _ ...2006! .. -.. 2006. . 20011---- 2006 ;.;.-=~d
! R~VEND~ JREP()Rt-:- GENERAL _~_~~AC,.~LL -.-August] . ~_YEARTO ::.- _=AOOPTED -- BALANCE -E~~
_ f- ----T----- .... ------ - t_.'Y'_ear to Dll~_~NTH ~ATE;~~TUAt.,_l3lJ~GETi .. REMAINING ~_ USED!
.. ~=:t=__--;-_:::::==-~L1~6i3.8,:204. 77 t .~~ 0.00 '___:=-0.00 r-3.zfi,.QClQ~f 3,771 ,000.00 -- 0.00% i
i~l~i~~;S~NDFEES- . -------j 2~;:;::~~ ' -72.~~}~~+__ 3~:~~;~:~~r- -2~:~~~:~t - (1~:~~~:~)t---~~
i~:;:~~;~~~~~~~E~EVH~Q~-U,~~:1~}~=i-~~;:~~-~~~=1 :~*H~H~ T::.r~~6:~~~:~ - 1.~;~:;~~:~~ f- ;::~~~ I
~~~:SW~FE~t~~1=___ -_-__ __,~-(I~J~t:~~F--~ 4,~~;:~r-1~:;~~:~-J::~:~C ~~:~~~:~~=:-~~;
~BURSEMENT.s_ Ln _ _ -i. .. _150, 7~4.07 ,__... -2,29?,43 '_ _. 15~,~~. !~_ 243,4?2Q.ol__~84_ ___~
iTRANSFERS_..J______ . _!_~~(\964.63__J!?61.00 ....550,459.62 +_.1,1>43.500.00 I 1.093!040.38 33,49%;
.SURCf:i~~S__BL~f>EB~ITS- ' . 2.98.Q~~1__ 2,42018__ ___3,781.81 I-.QJJ.Q- (3,781.81 )1___ 0.00%:
!TOJ~L =i=~-~t---= ~1~450.81~.07 _=~dOL~1 3:32:39~56110,~~3J,00, 7,021.~~__3_~.13~
: 2006'--+-----------+- --+-------i- f-- ==t==-----,
:August ..-=r----------20osf----20061___--2006!__20061- 2006 August!
r EXPENSE REPORt=. -GENERAL- - ... ..... Augusti- . AugustL YEAR TO - n ADOPTED ~ n -BALANC.~ ER:C:ENj~GE.
i SUM~ARIZEp=--= ...:r-~==--u .=-~tr[)l=--::~ONTH p~TfACTU..~_L~=-_==:::SUOGEf.BI~...WNiNG USE[),
: I !'; I I I
~..~.u_____. .,---- --c ----l------=+------l-----
.General Govt. 1.041,331.36 Ff',?54.96 1,114.108.61. 1.896,045.00, ]81,9]6,39 .__ 58.76%
,-. -c--- --- . - uun. -, -.-- ---;---. .---.-.+---- ~-T - . .-... 0
!.E.ub~c.-S~fetL. _I _1,926!93.8.-97 n :3..14,564.5!:. 2.135,7081IL3.L42~652.0Q.. 1287.~}.83 +---_ ~,38Yo
Streets & Alleys , 965,828.04' 143,763.69 1,088,657.81 i 1.762,392.00 r 673.734.19 61.77%'
-----~---_. -- _n.J-.. ---_ ____._~-I._______,__.,;..______.___. ~-+_______.n~'_'1 ._._..,~____:_-_-.--_.--.--...~.__._-_.
lParks~"ecre~tion i _1,574,439~~ _235,275.?9...J ,5Q8.678,3~L2.190,841cQO _Jl82.162.65r____68Jll3."&:
'Miscellaneous .. r-- I 423,890.06, .87,430.74, 482,884.37' 1,072.107.00.. 589.222.63 I.. 45.04%'
L~~~~~=r-u _n _:TOTAL.. -; 5,932,428.~11 -956,78919 r6,33Q,03i.31 j 10,3_45,~37.00_1 _4~O~~9~9~6f~_~~=~-~-19%:
,--- -- -j ---1 - , -- - -- I - --: -- --J ------I---___
- --- -j -- _--L-n t- --"- -. --- _-;-_n --.f..-. -...- - -: - ---+ -----
e ~~n__!m -=J -::::+n~::=, :::::n~:=::= i
~_-= . -_~ ~~ ~ -- 4 _ ~___-_.~~____I-~_~___
e
&L~
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
e 19-5ep-06 August 31, 2006
Date Date
Interest Of Of
Institution Description Rate Purchase Maturity Amount
US BANK FHLB 4.10% 11/3/2004 11/19/2008 375,000.00
Smith Barney FHLMC med 4.00% 7/30/2004 7/27/2012 300,000.00
step up
Smith Barney FHLB C 4.50% 1/7/2004 7/30/2009 300,000.00
Smith Barney FHLB C 4.500% 4/28/2005 4/26/2010 750,000.00
Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00
Smith Barney FHLM-C 4.650% 11/21/2001 5/21/2007 300,375.00
Smith-Barney FHLM-C 5.550% 3/1/2006 .3/1/2011 500,000.00
Wells Investmen" FHLN 5.050% 03/22/06 01/29/07 500,000.00
Wachovia FHLB 4.00% 5/22/2003 5/22/2013 300,000.00
Wachovia FHLB 4.00% 6/12/2003 6/12/2013 300,000.00
Wachovia FHLB 4.000% 6/26/2003 06/26/13 400,000.00
e
Wachovia FHLB 3.000% 7/16/2003 7/16/2013 200,000,00
Wachovia FHLB step 4.000% 2/9/2005 2/9/2007 625,000.00
step up
Wachovia FHMA 5.000% 03/16/06 09/14/07 200,oob.oo
Wachovia FHLB = step ul 5.000% 04/18/06 04/18/06 300,000.00
step up
First Minnesota 2.670% 11/16/04 12/19/06 400,000.00
First Minnesota 4.650% 11/18/05 11/20/06 750,000.00
Home State 4.950% 03/24/06 09/14/06 500,000.00
Home State 4.950% 03/24/06 10/13/06 500,000.00
------------------
$7,770,375.00
e
LR~
e
1. CALL TO ORDER: Vice Chairman Joel Kraft called the meeting to order. Members Present: Becky
Felling and Thor Skeie. Staff Present: Jean Ward and Judy Flemming.
2. MINUTES OF THE HRA BOARD MEETING ON JULY 18, 2006
Thor Skeie moved to approve the Minutes as written. Becky Felling seconded and the motion carried
unanimously.
3. FINANCIAL REPORTS
Becky Felling moved to approve the Financials. Thor Skeie seconded and the motion carried
unanimously.
b.!
c.
- d.
e.
4. PARK ToWB'RS
a. I Jean Ward reviewed with the Board the Memorandum on the 2007 Park Towers Operating Budget
Becky Felling moved to approve Resolution #06-11 Approving 2007 Operating Budget. Thor Skeie
seconded and the motion carried unanimously.
Jean Ward reviewed with the Board the PHAS - Vacant Unit Turnaround Time Report.
Jean Ward presented to the Board the 2007 Capital Fund Program 2007 Annual PHA Plan. Becky
Felling moved to approve Resolution #06-10, PHA Certifications of Compliance with PHA Plans &
Related Regulations. Thor Skeie seconded and the motion carried unanimously.
Becky Felling moved to approve Resolution #06-12 to Write Off Balance of Doubtful Account.
Thor Skeie seconded and the motion carried unanimously.
Becky Felling moved to approve the Daak Refrigeration & Appliances proposal to replace four
washers. Thor Skeie seconded and the motion carried unanimously.
Public Hearing for the Agency Annual Plan
1. CALL TO ORDER: Vice Chairman Joel Kraft called the meeting to order. Members
Present: Becky Felling and Thor Skeie. Staff Present: Jean Ward and Judy Flemming.
2. ~.~o Com.'l1ents.
3. There being no other business, Vice Chairman Joel Kraft declared the meeting
adjourned.
5. HHPOP
Jean Ward reviewed with the Board the revised City Revolving Loan Procedural Guide. Becky
Felling moved to approve the revised City Revolving Loan Procedural Guide. Thor Skeie seconded
and the motion carried unanimously.
e
6. SCHOOL CONSTRUCTION PROGRAM UPDATE
a. Jean Ward reviewed with the Board the expected net proceeds.
b. Judy Flemming reviewed with the Board the bids for the 2006/2007 School House. Thor Skeie
moved to approve bids from Juul Contracting, UBC, CR Electric and B & C Plumbing &
Heating. Thor Skeie seconded and the motion carried unanimously.
c. Becky Felling moved to approve a check for the building penflit fee. Thor Skeie seconded and
the motion carried unanimously.
August 15,2006 Minutes
Page 1 of2
(o(9Jl{
e7.
DOWNTOWN HOUSING UPDATE
Tabled until next months meeting.
8. REVIEW OF COLLECTED INFORMATION FOR TARGET AREA FOR REHAB APPLICATION
TO DEED
Judy Flemming reviewed with the Board the information collected so far from the new target area.
9. CONSIDERATION FOR APPROVAL OF 2007 CITY CENTER BUDGET PREPARED AUGUST 2006
Becky Felling moved to approve the 2007 City Center Budget. Thor Skeie seconded and the motion
carried unanimously.
lO. CONSIDERATION OF CREATING A TASK FORCE FOR PREPARATION OF DISASTER PLAN
Tabled until next months meeting.
11. REVIEW OF BRA FEE SCHEDULE
_Becky Felling m9Ved to approv~ the revisedHRA"Fee S,:pedule. ThoE~lceie s(:condep and tbe motbn
carried unanimously.
12. CONSIDERATION OF SETTING DATE FOR SPECIAL MEETING ON LAND TRUST -
SEPTEMBER 14,2006
The Board felt September 14th at 7 :30 AM to 8 :30AM will work for their schedules.
e
13. REVIEW OF INTERESTED CANDIDATES FOR HRA BOARD POSITION
Becky Felling moved to approve whomever the Mayor and Chairman of the HRA Board recommend.
Thor Skeie seconded and the motion carried unanimously.
14. ADJOURNMENT
There being no other business, Vice Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
g, Secretary/Treasurer
e
August 15,2006 Minutes
Page 2 of2
(qL~L{
e
e
e
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, August 15, 2006
Hutchinson City Council Chambers
1.
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with
the following members present: John Lofdahl, Jim Haugen, Lynn Otteson,
Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: Mike
Flaata. Also present: Rebecca Bowers, Planning Director, Kent Exner, City
Engineer, Miles Seppelt, EDA Director and Dan Sexton, EDA Intern
2. APPROVAL OF MINUTES
a) Consideration of Minutes dated July 18, 2006
Mr. Hantge moved to approve the minutes of July 18, 2006 as submitted.
Seconded by Mr. Haugen, The minutes were approved unanimously.
3.
NEW BUSiNESS
a) CONSIDERATION OF A LOT SPLIT LOCATED AT1115 HWY 7 EAST
Ms. Bowers commented on the proposed request, past history of the site,
and its orientation to the original plat. The lot is proposed to be
developed as a restaurant, which is allowed within the C-4 (Fringe
Commercial) zoning, this is also consistent with the comprehensive plan.
She mentioned that for the property owner to make this property ,
marketable this was a necessary step in its development. Although at
this time there are no preliminary, final or site plans submitted, prior to its.
development these would have to be submitted and approved by City.
staff. Staff are supportive of the lot split, however noted conditions
regarding the pond and drainage of the site. Ms. Bowers commented on
the following staff recommendations:
1) Any construction on this site will require site plan review and
approval. Development of this site is subject to meeting City
requirements and the standards in the C-4 zoning district.
2) Stormwater ponding requirements must be verified. The
applicant shall provide as-built plans to identify that the pond is
sized appropriately and the approved grading conditions were
met.
3) Access to parcel B shall be provided in the identified easement
area.
4) All conditions of the preliminary and final plat approvals shall
remain in effect. Any remaining fees shall be paid prior to
recording the lot split.
(q&-YS
Minutes
Planning Commission - August 16, 2006
Page 2
e
Mr. Lofdahl made a motion to recommend approval of the request with
staff recommendations 1-4. Seconded by Mr. Hantge, the motion carried
unanimously. Ms. Bowers stated this item would be placed on the City
Council consent agenda at their meeting held August 22, 2006 in the
Council Chambers at 5:30 p.m.
4.
PUBLIC HEARINGS
a) CONSIDERATION OF VACATION OF EASEMENTS LOCATED
BETWEEN 705 AND 715 PARK ISLAND DR S.w. IN STEARNS
WOODS ADDITION
Chairman Kirchoff opened the hearing at 5:37 p.m. with the reading of
publication #7488 as published in the Hutchinson Leader on August 4,
2006.
e
Ms. Bowers commented on the request and the surrounding property.
She explained that both the lots are currently zoned R-1 (Single Family
Residential), which would not change as a result of the vacation of
easements. She commented on the surrounding properties zoning and
current uses. She mentioned that the intent of the vacation of easements
was to combine the lot and allow for the construction of a larger house.
Staff is supportive of this action. Ms. Bowers commented on the following
staff recommendations:
1) The easement vacation shall be only for the easement between
Lot 1, Block 2 and Lot 2, Block 2, Stearns Wood Addition. All
remaining easements shall remain in place.
2) The two parcels shall be combined into one at the County and
confirmation provided to the City prior to the issuance of building
permits for the property.
3) Development of the lots meet requirements of the R-1 Zoning
district and applicable regulations.
4) The Property owners are responsible for any utility relocation
costs at their own expense. The additional water and sewer
services shall be properly disconnected and removed at the
owner's expense.
Mr. Lofdahl made a motion to close the hearing. Seconded by Mr.
Haugen the hearing closed at 5:40 p.m. Mr. Haugen made a motion to
recommend approval of the request with staff recommendations.
Seconded by Mr. Currimbhoy, the motion carried unanimously. Ms.
Bowers stated this item would be placed on the City Council consent
agenda at their meeting held August 22, 2006 in the Council Chambers at
5:30 p.m.
e
b) CONSIDERATION OF A 3 LOT PRELIMINARY AND FINAL PLAT TO
BE KNOWN AS MENARD SECOND ADDITION AND A SITE PLAN FOR
THE CONSTRUCTION OF REGIONAL EYE CLINIC
l.c &-jS
Minutes
Planning Commission - August 16, 2006
Page 3
e
Chairman Kirchoff opened the hearing- at 5:41 p.m. with the reading of
publication #7476 as published in the Hutchinson Leader on August 4,
2006.
Ms. Bowers commented on the history of this report and the submission
of the plat. She explained that the property is C-4 (Fringe Commercial)
zoning; the proposed plat is consistent with the comprehensive plan for
this area. Lot 1 is proposed for the construction of a 14,000-square foot
facility for Regional Eye Specialists and associated parking and
landscaping. Future building expansions were also included in the plans.
The Outlot A contains the existing pond to support drainage and runoff
from the site. Staff is supportive of this action however noted several
changes required of the plans. Ms. Bowers commented on the following
staff recommendations:
e
1) The preliminary arid final plat meets the requirements of the
subdivision regulations and the zoning ordinance, subject to
the conditions stated.
2) A drainage and utility easement shall be provided and
maintained over Outlot A, as indicated on the final received by
the City on July 20, 2006. Maintenance of the pond shall be
the responsibility of Menards.
3) As requested by Menards, the Final Plat may be revised to the
correct name of the company to Menards, Inc., add the proper
company signatory name, and to execute the plat in Eau
Claire County, WI.
4) The site plan approval includes the proposed 14,OOO-square
foot building and associated site improvements, as shown on
the site plan date 5/12/06. As the construction of the 4,000-
square foot addition may not be several years, it will require ,
another application for site plan approval and will be reviewed
for compliance with City requirements at the time.
5) The site plan shall be revised to include the following
revisions:
i. The internal sidewalk must be extended to the trail along
Edmonton Avenue.
ii. Concrete sidewalk (6' width) along Montreal Street
frontage shall be constructed and connected to adjacent
sidewalk.
6) An accurate, detailed landscape plan, containing size and
species, shall be submitted to the City for review and approval
prior to issuance of any building permits for the site.
7) Lighting shall be shielded and shall not be directed upon the
public right-of-way or nearby properties. Illumination must be
indirect or diffused.
8) Approval of a sign permit is required prior to installation of any
signage on site.
9) For the 3-lot plat, payment of $1,200 for boulevard trees shall
be paid prior to recording the final plat.
e
{g L a.-'p
Minutes
Planning Commission - August 16, 2006
Page 4
e
10) Parkland contribution fee of $2,150 is required for the Regional
Eye Clinic property and $2,580 for Lot 2. Fees shall be paid
prior to issuance of a building permit on each lot.
11) Sewer and water access charges will be determined based on
ultimate number of plumbing fixtures.
12) $800.00 Electric Territory fee per unit due at the time of
building permit.
Further discussion proceeded concerning the flow of storm water and the
T-off of storm sewer on the north side of Lot 2. Mr. Exner explained that
the water would flow from a drain placed in the parking lot, be directed to
the pond. There currently is a natural swale that will also direct drainage
flows.
Mr. Lofdahl made a motion to close the hearing. Seconded by Mr. Hantge
the hearing closed at 5:50 p.m. Mr. Lofdahl made a motion to recommend
approval of the preliminary and final plats, as we!! as requested staff
recommendations 1-12. Seconded by Mr. Hantge, the motion carried
unanimously. Mr. Lofdahl amended to include the site plan. Seconded by
Mr. Hantge, the amendment carried unanimously. Ms. Bowers stated this
item would be placed on the City Council consent agenda at their meeting
held August 22, 2006 in the Council Chambers at 5:30 p.m.
e
c) CONSIDERATION OF A SITE PLAN FOR CONSTRUCTION OF
WARRIOR MANUFACTURING AND CONDITIONAL USE PERMIT TO
ALLOW OUTDOOR STORAGE LOCATED AT 1145 - 5TH AVE. S.E.
Chairman Kirchoff opened the hearing at 5:53 p.m. with the reading of
publication #7489 as published in the Hutchinson Leader on August 4,
2006.
Ms. Bowers commented on the history and the description of the current
site and its proposed building. The site is zoned 1-1 (Light Industrial), this
is consistent with the proposed comprehensive use of the site. She
informed the commission that the company hopes to start construction
this fall and through the planning process would like to preserve and
include the natural features of the site in their plan. The proposed facility
would be a 92,000-square foot building and associated site improvements
such as: landscaping, outside storage, and existing tree retention. Staff
is supportive of the proposed site however, concerns about landscaping,
screening, drainage and accesses. Ms. Bowers commented on the
following staff recommendations:
1.
1. Access to the property shall be limited to the two main entrances off of Fifth
Avenue until the future roadway to the west is constructed. Connection to the
future roadway via the front parking lot as shown on the site plan dated August 8,
2006, can be constructed in the future.
2. The landscaping plan provided by the applicant dated August 8, 2006, is
approved in order to preserve the existing mature trees on site.
e
(p~
Minutes
Planning Commission - August 16, 2006
Page 5
e
3. The outdoor storage area may be aggregate, however it must be a minimum
of 8" of Class 5 aggregate and possibly thicker depending on the suitability of
the underlying subgrade soils
4. Consideration should be given to providing screening along the north and
east property lines with a fence, landscaping, or combination thereof.
5. Driveway widths shall not exceed a maximum width of 30' at 5th Ave right-of-
way line.
6. Due to proposed stormwater outlet being conveyed to an existing drainage
way through private property, must have detailed existing stormwater runoff
analysis that verifies existing site run-off rates are not exceeded after ultimate
development (include potential expansion to east). Verify that all stormwater
runoff is treated on-site (Pond 4 appears to be in 5th Ave right-of-way and
easterly runoff contained on-site). Ensure that all facilities are sized for any
future expansions (future loss of easterly pooling area, thus larger ponding
requirements ).
7. Install storm sewer pipes a minimum of 40' from west property line to
presef'\.lapotential roadway corridocasdiscussed below. Install new culvert .
beneath west entrance/road to convey stormwater to existing 21" RCP that
crosses 5th Ave (verify existing invert elevation).
8. At this time, City staff foresees a trunk storm sewer main being extended
north of 5th Ave approximately 400' east of the east property line. When this
main is constructed this property may have associated benefits and be
assessed accordingly.
9. Extend 8" PVC sanitary sewer main along north side of 5th Ave to 50' beyond
west property line. City staff will discuss potential cost-sharing for this work.
10. The applicant shall dedicate drainage/utility easement for lift station facilities
within southwest corner of parcel.
11. Details and placement of lighting shall be provided prior to installation.! All
lighting shall be shielded from adjacent properties.
12. Sign permits are required prior to installation and shall meet the requirements
of the Zoning Ordinance. .
e
Mr. Lofdahl and Mr. Currimbhoy inquired about Item 7, the extension of
storm sewer piping, its location and the construction of the road prior to .
development. Mr. Exner stated that construction of roadways and the .
instillation of water and storm water would always be preferred to be
completed prior to development. But, due to ownership of property and.
cost of development certain projects must be phased in over time.
There was more discussion regarding the issue of screening
requirements.
Ms. Bower commented that outdoor storage is required at a minimum of
5' high. This can be achieved through berming, fencing, and trees. The
developer spoke on behalf of Warrior, stating that they were not receptive
to screening due to the lay of the land and its elevation. He stated that
Warrior would be more accepting of utilizing existing trees as buffers and
the use of berms.
e
The issue of drainage was discussed. Mr. Exner commented that the
designs of the plans proposed need to include possible drainage
{p~
Minutes
Planning Commission - August 16,2006
Page 6
e
capacities for future additions, as well as location of ponding to a line with
present drainage routes.
Mr. Lofdahl made a motion to close the hearing. Seconded by Mr.
Haugen the hearing closed at 6:41 p.m. Mr. Hantge made a motion to
recommend approval of the site plan and the conditional use permit,
including the request with staff recommendations and as well as requiring
screening on the northeast corner of the site, pending City Council
approval. Seconded by Mr. Currimbhoy, the motion carried unanimously.
Ms. Bowers stated this item would be placed on the City Council consent
agenda at their meeting held August 22, 2006 in the Council Chambers at
5:30 p.m.
d) CONSIDERATION OF A SITE PLAN AND CONDITIONAL USE PERMIT
TO ALLOW CONSTRUCTION OF TWO POLE TYPE BUILDINGS
LOCATED AT THE HAT.S. FACILITY, 1400 ADAMS STREET S.E.
--c'.=-- ,_
Chairman Kirchoff opened the hearing at 6:43 p.m. with the reading of
publication #7490 as published in the Hutchinson Leader on August 4,
2006.
e
Ms. Bowers commented on the plans of the proposed buildings to be
built, explained some of the limitations of the site and mentioned the
history of the facility. This plan proposed includes buildings for both
County and City, all which are allowed by the current zoning ordinances.
Staff is supportive of this plan and recommended the following:
1) A conditional use permit to approve for the allowance of
construction of two pole-type buildings for vehicle storage at the
HAT.S facility.
2) Due to concerns with suitability of the sub-grade materials,
paving of the parking areas may be delayed for at least two
years. The City will re-evaluate the condition of the site at the
time and propose a suitable time for paving the parking lot and
drive aisles after any necessary soil corrections.
3) Gas Loads and meter placement shall be approved by
Hutchinson Utilities.
4) Approvals of building permits are required prior to construction.
There was further discussion of the placement of these buildings at the
facility. Mr. Olson commented that the locations were chosen based on
suggestions from MnDot, relating to sand/salt piling in the winter. He
mentioned that this plan attempted to minimize the affects of drainage
and to allow for maximum usage of the buildings. Mr. Olson explained
that the construction on Hwy. 7 & Hwy. 15 was allowing for the utilization
of access material to construct a berm along Adams Street to screen the
buildings from view.
e
Ms. Otteson made a motion to close the hearing. Seconded by Mr.
Haugen the hearing closed at 7:00 p.rn. Ms. Otteson made a motion to
recommend approval of the request with staff recommendations 1-4
~~
e
~-. . =..~ -''''"-=",.. ~_" n~>-' C
e
e
Minutes
Planning Commission - August 16, 2006
Page 7
Seconded by Mr. Currimbhoy, Motion carried 5:1 (Aves: John Lofdahl,
Jim Haugen, Lynn Otteson, Farid Currimbhoy, and Chairman
Kirchoff Nav: Robert Hantge). Ms. Bowers stated this item would be
placed on the City Council regular agenda for the August 22, 2006 in the
Council Chambers at 5:30 p.m.
e) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A
CONSIGNMENT CLOTHING STORE LOCATED AT 16919 HWY 7 EAST
IN THE GATEWAY DISTRICT
Chairman Kirchoff opened the hearing at 7:01 p.m. with the reading of
publication #7491 as published in the Hutchinson Leader on August 4,
2006.
Ms. Bowers commented on the history of this location and the proposed
usage of the site. She noted that a similar establishment had previously
occupied the site. This use is consislefltwiththecomprehensive-I=llan for-
the use of this area. Staff is supportive of this action, however concerned
about current septic capacity. Ms. Bowers commented on the following
staff recommendations:
1) A conditional use permit to allow consignment clothes and
handicrafts within the building should be issued. Sales outside
the building are not permitted.
2) Restroom facilities shall be made available to customers and
employees.
3) The parking lot is not required to be paved until ownership
changes or an addition is proposed.
4) Sign permits are required for the installation of any signage.
Ms. Otteson inquired about the requirement of inspecting the septic prior
to approval. Ms. Bowers commented that a septic inspection would not
be required unless there was a proposed addition or new bathroom
facilities.
Mr. Haugen made a motion to close the hearing. Seconded by Mr.
Hantge the hearing closed at 7:07 p.m. Mr. Haugen made a motion to
recommend approval of the request with staff recommendations 1-4.
Seconded by Mr. Hantge, the motion carried unanimously. Ms. Bowers
stated this item would be placed on the City Council consent agenda at
their meeting held August 22, 2006 in the Council Chambers at 5:30 p.m.
f) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW
OPERATION OF THE MONTESSORI CHARTER SCHOOL AT THE
MCLEOD COUNTY FAIRGROUNDS.
Chairman Kirchoff opened the hearing at 7:08 p.m. with the reading of
publication #7495 as published in the Hutchinson Leader on August 4,
2006.
(0 La#>
Minutes
Planning Commission - August 16, 2006
Page 8
e
e
e
Ms. Bower commented on the details of the proposed site and the urgent
timeline that this proposal has been confronted with. She stated that all
staff had not reviewed the site plan due to the late submittal, which was
received on Friday, August 11th. Staff met on site with the Charter School
on Thursday to address site and building issues. Staff presented a
revised draft resolution to the Planning Commission. She mentioned that
staff would continue to work with the school to resolve issues concerning
utilities, water and site plan. Ms. Bowers commented on the following
recommendations:
1. The applicant should address the conditional use permit
standards to show that the proposed school would meet these
standards and shall not negatively impact the adjacent
residential neighbors. Considerations should be given to
providing some buffering between the homes to the west and
the school buildings and parking.
2. A minirnum~ 6"- of gl'aVel..is ,.required jQr _parking :>Ild dr:il!i"g~__
surface.
3. All drainage must be contained on the fairgrounds site.
4. A fire hydrant is required near the trailers. The location and
specifications shall be approved by the Fire Chief.
5. A complete review has not been conducted on the plans
submitted August 11th. Revisions may be required to meet
City requirements.
There was further discussion concerning the loss of view, noise and the
tenure of the site by surrounding neighbors. Mr. Conrad commented that
noise would be contained to lunch recess and the arrival/departure of
students. Mr. Conrad would work to develop a berm to screen the facility
to better accommodate the concern of view to screen the facility.
Ms. Otteson made a motion to close the hearing. Seconded by Mr.
Currimbhoy the hearing closed at 7:45 p.m. Mr. Hantge made a motion to
recommend approval of the request with staff recommendations including
requiring dialog between citizens and operators prior to the City Council
meeting. Seconded by Mr. Currimbhoy, the motion carried unanimously.
Ms. Bowers stated this item would be placed on the City Council consent
agenda at their meeting held August 22, 2006 in the Council Chambers at
5:30 p.m.
5. OLD BUSINESS
o Ms. Bowers updated the commiSSion that Historic Hutch is willing to
provide a subcommittee to review issues of historic variances. She
mentioned Historic Hutch only wanted to maintain an advisory roll.
o Ms. Bowers commented that the City Council would like to see the two (2)
trees per lot ordinance enforced and be more consistent in the future with
subdivision approvals.
6.
COMMUNICATION FROM STAFF
It;L~
e
e
e
Minutes
Planning Commission - August 16, 2006
Page 9
o Ms. Bowers reminded commission members that if they were interested
in attending the annual Minnesota APA conference that they should
contact her.
7. ADJOURNMENT
There being no further business the meeting adjourned at 7:51 p.m.
_.,",_'.'-'-..o'~"'''''<-~--' _'-~''''-___'--- -",-"~",,,,-~-_.....-- ._.~
-~-,.=~_.>-.",
(0 L~J5
e
e
e
ftl
TO: Mayor and City Council
FROM: Tom Kloss, Director of Information TeChnOlOgyd ~
RE: Fiber Project Waste Water, Cemetery, Event Center and Ridgewater College
DATE: 9/26/06
The City started a large fiber project in 2005 to achieve high speed connectivity to all City
'buildingsfrdJtfLity l::ehtef:":scneaures did n6t allow the project to be completed in2lJ05.~.d'
therefore the remaining budget ofS46,231 was transferred to 2006. The P.O. for this portion of
the project is $31,630 which will leave $14,600. The remaining $14,600 will be used to complete
an upgrade of the fiber cable currently connecting the HATS building to Waste Water Treatment
Facility. You will see a P.O. for that portion of the project as soon as the HATS addition
progresses enough to allow the installation of the cable.
- -;"Cc."", ....""""'~.. .,......'
Note: The Police department and EOC need an upgrade in the their switches within the next 1 to
2 years due to changes that will need to happen for voice over IP. Rather than buy switches for
the Cemetery and HATS, I will buy switches for Police and EOC and then shuffle the other
switches around. This will allow growth in all buildings and save us money in the long run.
~ Un) ,
RESOLUTION NO. 13042
CITY OF HUTCHINSON
e
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
Switch up grade City
Center & Police
COST PURPOSE
31,630 System upgrade
DEPT. BUDGET VENDOR
IT See LOGIS
memo
-".,p.. _.
I--~ -.......
".'.'-,'"'c.+--_.-"':""'''' ...
~e following items were authorized due to an emergency need:
ITEM COST PURPOSE DEPT. BUDGET VENDOR
Date Approved: September 26, 2006
~otion Made By:
Seconded By:
Resolution submitted for Council action
Kenneth B. Merrill
by: Finance Director
~(h) \
e
e
e
EXTRACT OF MINUTES OF MEETING
CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Hutchinson,
Minnesota, was duly called and held in the Council Chambers at the Hutchinson City Center in Hutchinson,
Minnesota, on Tuesday, September 26, 2006.
The following members were present:
and the following members were absent:
Member
introduced the following resolution and movedits adoption: .
-.--------' -....- ,.,'~---- ,-,-", -' '.
Resolution No. 13043
RESOLUTION CALLING FOR REDEMPTION OF OUTSTANDING:
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1996, DATED SEPTEMBER 1, 1996
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1997, DATED NOVEMBER 1, 1997
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1998, DATED OCTOBER 1, 1998
WHEREAS, the City Council of the City of Hutchinson, Minnesota (the "City"), issued on behalf
of the City $1,050,000 General Obligation Improvement Bonds, Series 1996, dated September 1, 1996 (the
"1996 Bonds"), of which $130,000 still remains outstanding; and
WHEREAS, the City Council of the City of Hutchinson, Minnesota (the "City"), issued on behalf
of the City $2,075,000 General Obligation Improvement Bonds, Series 1997, dated November 1, 1997 (the
"1997 Bonds"), of which $545,000 still remains outstanding; and
WHEREAS, the City Council of the City of Hutchinson, Minnesota (the "City"), issued on behalf
of the City $1,495,000 General Obligation Improvement Bonds, Series 1998, dated October I, 199.8 (the
"1998 Bonds"), of which $350,000 still remains outstanding; and .
WHEREAS, all of the 1996 Bonds maturing in the years 2004 through 2007, inclusive, are subject
to redemption and prepayment at the option of the City on February I, 2003 and any date thereafter at the
price of par plus accrued interest, all as provided in the resolution adopted by the City Council on August 13,
1996, authorizing the issuance of the 1996 Bonds (the "1996 Resolution"); and
WHEREAS, all of the 1997 Bonds maturing in the years 2005 through 2008, inclusive, are subject
to redemption and prepayment at the option of the City on February 1, 2004 and any date thereafter at the
price of par plus accrued interest, all as provided in the resolution adopted by the City Council on October
14,1997, authorizing the issuance of the 1997 Bonds (the "1997 Resolution"); and
WHEREAS, all of the 1998 Bonds maturing in the years 2006 through 2009, inclusive, are subject
to redemption and prepayment at the option of the City on February I, 2005 and any date thereafter at the
price of par plus accrued interest, all as provided in the resolution adopted by the City Council on August 25,
1998, authorizing the issuance of the 1998 Bonds (the "1998 Resolution"); and
lq Uo J~
e
e
e
WHEREAS, the City Council deems it desirable and in the best interests of the City to call those
bonds maturing in the year 2007 totaling $]30,000 in principal amount, on December ],2006, in accordance
with the] 996 Resolution; and,
WHEREAS, the City Council deems it desirable and in the best interests of the City to call those
bonds maturing in the years 2007 through 2008, inclusive, totaling $545,000 in principal amount, on
December ],2006, in accordance with the 1997 Resolution; and, .
WHEREAS, the City Council deems it desirable and in the best interests of the City to call those
bonds maturing in the years 2007 through 2009, inclusive, totaling $350,000 in principal amount, on
December 1, 2006, in accordance with the 1998 Resolution; and,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, as follows:
(I) All of the 1996 Bonds maturing in the year 2007 totaling $130,000 in principal amount shall be
redeemed and prepaid on December 1,2006, at par, plus accrued interest.
All of the 1997-S-onas maturing mthe years 200Ttfuo'ugh 2008, inciusive, tota1ing$545,000 in .
principal amount shall be redeemed and prepaid on December 1, 2006, at par, plus accrued
interest.
All of the 1998 Bonds maturing in the years 2007 through 2009, inclusive, totaling $350,000 in
principal amount shall be redeemed and prepaid on December 1, 2006, at par, plus accrued
interest.
(2) The City Administrator is hereby authorized and directed to give mailed notice of call, prior to
December 1, 2006, to the registered owner of each Bond to be redeemed at the address shown
on the registration books of the 1998 Bonds. Said notice shall be in substantially the form
attached hereto as Exhibit A.
The City Administrator is hereby authorized and directed to give mailed notice of call, prior to
December ], 2006, to the registered owner of each Bond to be redeemed at the address shown
on the registration books of the ] 998 Bonds. Said notice shall be in substantially the form
attached hereto as Exhibit B.
The City Administrator is hereby authorized and directed to give mailed notice of call, prior to
December I, 2006, to the registered owner of each Bond to be redeemed at the address shown
on the registration books of the 1998 Bonds. Said notice shall be in substantially the form
attached hereto as Exhibit C.
(3) The City Administrator is hereby authorized and directed to deposit with The Depository Trust
Company, on the call date of December 1,2006, sufficient funds for such redemption on the
1996 Bonds.
The City Administrator is hereby authorized and directed to deposit with The Depository Trust
Company, on the call date of December 1, 2006, sufficient funds for such redemption on the
1997 Bonds.
The City Administrator is hereby authorized and directed to deposit with The Depository Trust
Company, on the call date of December 1, 2006, sufficient funds for such redemption on the
1998 Bonds.
loL1~
e
e
e
The motion for the adoption of the foregoing resolution was duly seconded by Member
and upon a vote being taken thereon, the following voted in favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
Mayor
Attest:
...~.
City Administrator
l.oLb~
e
e
e
STATE OF MINNESOTA
)
)
)
)
)
COUNTY OF McLEOD
CITY OF HUTCHINSON
I, the undersigned, being the duly qualified and acting City Administrator of the City of Hutchinson,
Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a
regular meeting of the City Council of the City of Hutchinson, Minnesota, held on Tuesday, September 26,
2006 with the original minutes on file in my office and the extract is a full, true and correct copy of the
minutes, insofar as they relate to the redemption of certain General Obligation Improvement Bonds, Series
1996, General Obligation Improvement Bonds, Series 1997 and General Obligation Improvement Bonds,
Series 1998 of the City.
WITNESS My hand as City Administrator and the corporate seal of the City this 26th day of
September, 2006
City Administrator
City of Hutchinson, Minnesota
(SEAL)
toL-hY-
e
e
e
EXHIBIT A
NOTICE OF CALL FOR REDEMPTION
RE:
City of Hutchinson, Minnesota
General Obligation Improvement Bonds, Series 1996
Date of Original Issue - September 1, 1996
NOTICE IS HEREBY GIVEN That by order of the City Council of the City of Hutchinson, Minnesota, all
Bonds of the above-described issue which mature on the dates and bear interest at the rates set forth below:
Maturity Date
February I, 2007
Amount
Interest Rate
CUSIP Number
448276 T96
$130,000
4.90%
are called for redemption and prior payment on December 1,2006. The Bonds will be redeemed at a price
of] 00% of their principal amount plus accrued interest to the date of redemption.
The Bonds to be redeemed should be presented for payment in person or by mail at the office of the City
Administrator, ] ] I Hassan Street SE, Hutchinson, Minnesota, 55350-2522, on or before December I, 2006.
The City will deposit federal or other immediately available funds sufficient for such redemption at the
office of The Depository Trust Company on or before December], 2006.
Such Bonds will cease to bear interest on December I, 2006.
BY ORDER OF THE CITY COUNCIL
CITY OF HUTCHINSON, MINNESOTA
City Administrator
Dated: September 26, 2006
~~
e
e
e
EXHIBIT B
NOTICE OF CALL FOR REDEMPTION
RE:
City of Hutchinson, Minnesota
General Obligation Improvement Bonds, Series 1997
Date of Original Issue - November 1, 1997
NOTICE IS HEREBY GNEN That by order of the City Council of the City of Hutchinson, Minnesota, all
Bonds of the above-described issue which mature on the dates and bear interest at the rates set forth below:
Maturity Date
February 1,2007
February 1,2008
CUSIP Num~[
448276 U94
448276 V28
Amount
Interest Rate
4.65%
4.70%
$265,000
280,000
are called for redemption and prior payment on December I, 2006. The Bonds will be redeemed at a price
of 100% of their principal amount plus accrued interest to the date of redemption.
The Bonds to be redeemed should be presented for payment in person or by mail at the office of the City
Administrator, 111 Hassan Street SE, Hutchinson, Minnesota, 55350-2522, on or before December I, 2006.
The City will deposit federal or other immediately available funds sufficient for such redemption at the
office of The Depository Trust Company on or before December 1,2006.
Such Bonds will cease to bear interest on December 1, 2006.
BY ORDER OF THE CITY COUNCIL
CITY OF HUTCHINSON, MINNESOTA
City Administrator
Dated: September 26, 2006
i.!J lb~
e
e
e
EXHIBIT C
NOTICE OF CALL FOR REDEMPTION
RE: City of Hutchinson, Minnesota
General Obligation Improvement Bonds, Series 1998
Date of Original Issue - October 1,1998
NOTICE IS HEREBY GIVEN That by order of the City Council of the City of Hutchinson, Minnesota, all
Bonds of the above-described issue which mature on the dates and bear interest at the rates set forth below:
Maturitv Date Interest Rate CUSIP Number
February I, 2007 $100,000 4.20% 4482762TI
February 1,2008 125,000 4.20% 4482762U8
February 1,2009 125,000 4.25% 4482762V6
are called for redemption and prior payment on December], 2006. The Bonds will be redeemed at a price
of ] 00% of their principal amount plus accrued interest to the date of redemption.
The Bonds to be redeemed should be presented for payment in person or by mail at the office of the City!
Administrator, I]] Hassan Street SE, Hutchinson, Minnesota, 55350-2522, on or before December I, 2006.
The City will deposit federal or other immediately available funds sufficient for such redemption at the
office of The Depository Trust Company on or before December 1,2006.
Such Bonds will cease to bear interest on December I, 2006.
BY ORDER OF THE CITY COUNCIL
CITY OF HUTCHINSON, MINNESOTA
City Administrator
Dated: September 26, 2006
toGbP-
e
e
e
RESOLUTION NO.~9
RESOLUTION REQUESTING PRESERVATION OF CURRENT FUNCTIONAL
CLASSIFICATION OF STATE HIGHWAY 7
WHEREAS, it has been noted that the Minnesota Department ofTransportation (MnlDOT) is
considering "downgrading" the functional classification of portions of State Highway 7 between the
City of Montevideo and the Twin Cities, and;
WHEREAS, the City of Hutchinson believes that the current designations more aptly
represents the value to the state and the region due to the corridor's high truck traffic and use as a
state and regional corridor, a.'1d;
WHEREAS, this corridor is of the utmost importance to the economies of the western
portions ofthe state.
WHEREAS, efforts and studies by the Highway 7 Corridor Coalition have confirmed this
value.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
We strongly request that the existing designation of Highway 7 between Montevideo and the
Twin Cities be left intact.
Adopted this 26th day of September 2006, by the City Council of Hutchinson, Minnesota.
Mayor - Steven W. Cook
City Administrator - Gary D. Plotz
lP~
e
PUBLICATION NO.
ORDINANCE NO. 06-0445
A."I ORDINA."ICE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING UTILITY AND
DRAINAGE EASEMENTS ALONG THE PROPERTY LINE BETWEEN LOTS 4 AND 5, BLOCK
1, FAIRWAY ESTATES SECOND ADDITION FOR THE PURPOSE OF COMBINING THE
TWO LOTS INTO ONE LARGER LOT
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and
was made to appear to the satisfaction of the City Council that it would be in the best interests of
the City to vacate utility and drainage easements located in Fairway Estates Second Addition.
~ection2. That the utility and drainage easements to be vacated are described as follows.;._
e
Description for proposed easement vacation Lot 4, Block 1, Fairway Estates Second
Addition:
Vacate the 6.00 foot wide drainage and utility easement lying southerly of and adjoining the
northerly line of Lot 4, Block I, Fairway Estates Second Addition, according to the recorded plat
thereof. The easterly line of the easement to be vacated being the westerly line of the Easterly
10.00 feet of said Lot 4 and the westerly line of the easement to be vacated being a line described
as: beginning at a point on the northerly line of said Lot 4 a distant 10.33 feet easterly of the
northwesterly corner of said Lot 4; thence southeasterly, to a point on the southerly line of said
Lot 4 a distant 55.00 feet easterly of the southwesterly comer of said Lot 4.
And:
Description for proposed easement vacation Lot 5, B]ock 1, Fairway Estates Second
Addition:
Vacate the 6.00 foot wide drainage and utility easement lying northerly of said adjoining the
southerly line of Lot 5, B]ock 1, Fairway Estates Second Addition, according to the recorded plat '
thereof. The easterly line of the easement to be vacated being the westerly line of the Easterly
]0.00 feet of said Lot 5 and the westerly line of the easement to be vacated being the easterly line
of the Westerly 10.00 feet of said Lot 5.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 10th day of October, 2006.
ATTEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
e
~LC) \
e
e
e
MEMORANDUM
DATE: September 20, 2006
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF VACATION OF EASEMENTS LOCATED BETWEEN
1376 AND 1380 HERITAGE AVENUE, IN FAIRWAY ESTATES SECOND
ADDITION
ReQuest:
The applicant is requesting approval for the vacation of the drainage and utility easement
on the shared property line between 1376 and 1380 Heritage Avenue, inthe Fairway
Estates Second Addition in order to combine the two lots. The property owner has
indicated they will not be constructing anything over the lot line, however they want
additional open space for their single family home. There are no services in the easement
to be vacated. Additional details and analysis on the proposal are contained in the
attached staff report.
Planning Commission Meeting:
y -
The Planning Commission held a public hearing and considered the request at their September
19,2006, meeting. There were no property owners who objected to the request. Staff advised
the Commissiorl that condition number 2 should be revised to remove the condition requiring
disconnection of the additional water and sewer service to avoid damaging the new street. The
additional service can be left in it current, unconnected state. The following conditions were
recommended by the Planning Commission:
1. The easement vacation shall be only for the easement between Lot 4 Block 1
and Lot 5, Block 1, Fairway Estates Second Addition, as described on the
attached legal description. All remaining easements shall remain in place.
2. The property owners are responsible for any utility relocation costs at their
own expense.
Recommendation:
The Planning Commission unanimously recommends approval of the vacation of
easements with the stated findings and conditions and recommends approval of the
attached Ordinance #06-0445.
lJ7 Lc-J \
e
e
e
~1IiI'/1/1/~/M/-"~~,ji.'~'(."'/6Jh#I'7At~'P'/R;-"":$;W/H."I/~/'/I/#"/c1/~',,,. ...... ,"'_ ,:-./;..";;':";~."./.;.-",:--;&,.,.t":,;.t:',:J';-$.'''/I~/,I",,,,,_,:.iI',.A-:~,;~':~.:'~.,"""/."h<\''O>~~:'-.'4,,,",;ut/J'';;;':-Z/~''''';'>>/'''-4/'O~~.#/,.'..-''''''-:'.'"'"".;A>:"""'-:d":_,;;~X."
? DIRECTORS REPORT - PLANNING DEPARTMENT l
t"'7"'X'lI"~"/~/#/A/;.v~;P;.;.D;;;s/"_M./.'l";;or/_'/4'/""'-/.I~,:;r."""/P,:t"";".;'r-~;;,ff/r:_:.;-"'oq;.".;:,-"/,;"',i",;"_~;""7#/"I";,.;w;"/"/I:'~W/.I"/',:f':-~~r:A/.:">"~..io":'A';"".,;'<-."~:#'.I~.A"',.k'/""/"'/R/"';""':"';;-".';'_'":'__',"W-._:i"''-'~f'"/ff';;''-~:.<:'';~'
To:
Hutchinson Planning Commission
(persons in attendance at Planning Staff Meeting (in bold) :
From:
Brad Emans, DoIf Moon, Dave Hunstad, Miles Seppelt, Dan Sexton,
Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny
Rutledge, Kyle Dimler, Kent Exner, Mark Schnobrich, Marc Sebora,
Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca
Bowers and Bonnie Baumetz
Date:
August 30, 2006 - Meeting Date: September 19,2006
Applicant:
Mark and Sara Girard, property owners
VACATION OF EASEMENTS
Brief Description
The property owner has applied for the vacation of the drainage and utiiity easements on the north
and south side of the property line between 1376 and 1380 Heritage Ave. N.W. in Fairway
Estates Second Addition to allow for combining the two lots. The prospective property owner
will be tax combining the two lots into one. They indicated they would not be placing any type of
structure over the line.
GENERAL INFORMATION
Existing Zoning:
RI PD (Single Family Residential- Planned Development District)
Property Location:
1376 and 1380 Heritage Ave. NW
Lot Size:
Total Area .73 acres
Existing Land Use:
Single Family Residential
Adjacent Land Use
And Zoning:
Single Family Residential
Comprehensive
Land Use Plan:
Traditional Residential Neighborhood
Zoning History:
The property was platted in 1999 and a Planned Development District
was also granted in 1999.
Applicable
Regulations:
City Charter
SPECIAL INFOR'\1A TION
Transportation:
Heritage Avenue NW
{PLea\
e
e
e
Vacation of Easements
Mark Girard -1376/1380 Heritage Ave
Planning Commission- September 19, 2006
Page 2
Parking:
N/A
Analysis and
Recommendation:
Staff would recommend approval of the request with the following
recommendations:
1. The easement vacation shall be only for the easement
between Lot 4 Block 1 and Lot 5, Block 1, Fairway Estates
Second Addition, as described on the attached legal
description. All remaining easements shall remain in place.
2. The property owners are responsible for any utility
. . relocation costs at their own expense. The additional water
and sewer services shall be properly disconnected and
removed at the owner's expense.
Cc:
Mark and Sara Girard, 1376 Heritage Ave. NW
to L~ \
€""
~(~
Cl
f-
a
(:::.1
.:::J
a
SKETCH 8 DESCRIP.N FOR MARK (~-IRARD
I
,
/
,
,
~ \>---\
I{~~
BLOCK
5
'0
:b
~.
.-
...-
-.
~~
-.;
'i
;:,::;::~~t;';;Z~:;::~-;,E=';:~~..._
\
\
\
\
\
\
\
\
\
,
, -
/
I
PEU.INEN LAND SURVEYING
-:\\ov.
>\) \) \
\
\
\
"
.
r_
...
... .
~~
3.
o~\)
SSG
----
--
HUTCHINSON MN
f
,
/
:r:
",
:u
-j
l>
G)
rn
~
r<1
'Z
c:
r<1
\
\
~
,,,
-41;" - ~~
~ IJIG
~~~<'OO6'
q....
.~..
o
15
30
60
SCClI.
In
f..,
DESCRIPTION FOR PROPOSED EASEMENT VACATION
Lot 4, Block I, FAIRWAY ESTATES SECOND ADDmoN
7--
2.
Vacate the 6.00 fOOl wide drolnoQ6 and utility easement lyIng southerly
of and adjoinIng the northerly line of Lot 4. Block I. FAIRWAY ESTATES
SECOND ADDITION. occordlno fa the recorded plot thereof. The eos18rly
line of the eosement to be vacated being the westerly line of 1M
Eosterly 10.00 feet 01 sold Lot 4 and the wnterJy line of the eosement
to be vacated being 0 line descrfbed 0': beginning at 0 po lot on the
northerl)' line of soid LOI.4 0 distant 10.33 feet eost.rly of the
northwesterly corner of laid Lot 4; tMnce southeasterly, to 0 point on
the southerly line of sold Lot 4 a distant '5.00 feet e05terty of the
southwesterly corner of sold lot 4.
DESCRIPTION FO PROPOSED EASEMENT VACATION
Lot 5. Block I, FAIRWAY ESTATES SECOND ADDITION
Vacate the 6.00 foot wide drainage and utility easement lying northarly
of sold adjoining the $OU1herly line of Lot 5, Block I, FAIRWAY ESTATES
SECOND ADDITION, according to the recorded plot thereof. The eosterly
line of the easement to be vacat.d b.lng the westerly line of the
Easterly 10.00 feet 01 sold lot 5 and the westerly line of tM easement
to be vacated being the ea,terly line of the Westerly 10.00 flIt of ,old
Lot ~.
JOB NO. 06143
e
e
e
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
RE: Consideration of Improvement Project Change-Orders
DATE: September 26,2006
All construction has proceeded on the below listed projects there have been additional work, project scope revisions and
construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete
these projects. The following Change Orders are proposed 10 address these items:
. Change Order No.1 - Letting No. 3/Project No. 06-03 - Denver Avenue SE (additional work) - This
change order addresses the need for the City to purchase an additional $1,000,000 of general liability insurance
on Ridgewater College's behalf ($2,000,000 total policy amount). This insurance was a requirement of
Minnesota State Colleges and Universities (MnSCU), prior to construction occurring within their portion of the
Denver Ave right-of-way. The actual transfer of this property to the City is currently being processed by
MnSCU staff while working with the local School District to clarify some land transfer issues ("reverter" clause
language). Also, addressed is the need to install erosion control blankets on project disturbance areas that' are
environmentally sensitive. There have been several cost-saving construction changes, including removal of
concrete curbing along TH 15 and storm sewer pipe changes, that will offset a significant portion of the
increased project costs. Total construction contract increase is $18,148.60.
We recommend that the above Change Orders be approved In the amounts listed.
cc: Gary Plotz - City Administrator
~Lc0
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350(320)234-4209 ..
Sheet 1 of 1 CHANGE ORDER NO.1 Datad: 09/21/2006
" Duininck Bros Inc Letting No. 3 Project No. 06-03
408 6th St, POBox 208
CONTRACTOR: Prinsburg MN 56281
320-97-6011 FAX 320-978-4978 Project Location: Denver Ave
DESCRIPTION OF CHANGE:
This change order addresses the need for the City to purchase an additional $1,000,000 of general liability insurance on Ridgewater College'
behalf ($2,000,000 total policy amount). This insurance was a requirement of Minnesota State Colleges and Universities (MnSCU), prior to
construction occurring within their portion of the Denver Ave right-of-way. Also, addressed is the need to install erosion control blankets on
project disturbance areas that are environmentally sensitive.
Item No. Spec. Ref. I Item Name II Unit II Quantity II Unit Price ~ Amount I
INCREASE ITEMS:
Additional General Liability Insurance for Ridgewater
College LS 1 $14,900.00 $14,900.00
Erosion Control Blanket SY 1624.3 $2.00 $3,248.60
~--- - -. ---~--_.
--.
TOTAL INCREASE ITEMS: $18,148.60
.
INET INCREASE _____________m_________________________________________ I $18,148.60
In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $18,148.60
(add)i(delluGt). An extension of -0- days shall be allowed for completion. The original completion date shall not be changed.
ORIGINAL
CONTRACT PREVIOUS ADDITIONSIDEDUCTIONS THIS ADDITION/l)I!DUCTION TOTAL
AMOUNT
$511,218.91 $0.00 $18,148.60 $529,367.51
II,PPROVED: APPROVED:
Contractor Mayor
ED: 09/26/2006 DATED: 09/26/2006
IApPROVED: APPROVED:
Director of Engineering City Administrator
DATED: 09/26/2006 DATED: 09/26/2006
lRL~
ACORD.. CERTIFICATE OF LIABILITY INSURANCE I DATE (NMlDD/YYYY)
0811012006
PRODUCER ACIG INSURANCE AGENCY, INC. THIS CERTIFICATE IS ISSUED PS A MATTER OF INFORMATION
12222 MERIT ORNE. SUITE 1660 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOlDER. THIS CERTFICATE DOES NOT AMEND. EXTEND OR
DALLAS, TX 75251-0000 ALTER THE COVERAGE AFFORDED BY THE POUCIES BElOW.
(972) 702-9004 INSURERS AFFORDING COVERAGE NAICI
-- ~NSUR8:l--Ell:/ININ0K-BR€lS,-INe.-- .INSURER-A,..AmeMcan-Bontractors-lns-;-Go:-RRG- +2aOO- .-
PO BOX 208 INSURER B: ACIG INSURANCE COMPANY 19984
PRINS BURG. MN 56281 INSURER C:
INSURER D:
I INSURER E:
COVERAGl:S
WE PO-ICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TD1HE INSURED NAMED ABOVE FOR WE POLICY PERIOD INDICATED. NOlWI1liSTANDING
ANY REQUIREMENT. TERhII OR CONDITION OF ANY CONTRACTOR OTI-ER DOCUMENT WITH RESPECT TO WHICH WIS CERTIFICATE MAY BE ISSUED OR
t.lAY PERTAIN. WE INSURANCE AFFORDED BY WE PO-ICIES DESCRIBED HEREIN IS SUBJECT TO All WE TERMS, EXCLUSIONS AND CONDI11ONS OF SUCH
pm;:s. AGGREGATE LIMITS SHO'NN MAY HAVE BEEN REDUCED BY PAID CLAIhIIS.
:m TYPI! OF INSURANCE . POLICY NUMBER 'iB.v.,9'..E:'~E "BkWI~~N LIMITS
i$NERAL LIABILITY EACH 000JlRENCE $ 2000,000
A X COtA'.1ERCIAlGeERAl.UABllITY GL06000029 06101106 06101107 ~IIH9ERENTI!D $ 100.000
PMISEocxu
IClAIMS MAlE 0o~ MED EXP (AIv cno """" $ 5,000
PERSONAL & MN INJlIff $ 2.000,000
GENERAL AGGREGATE $ 4,000,000
. f;N1:~~~REGOOE ~T AP~SL:~ '"-.". _...-- ~- ~~ ._~"=--- -:.,....... - . (J>ro5Docrs - COMPtOf' AGG $ 4~DOO,UOO
A ~OMOBIlE UABlUlY AL06000005 06101107 COMllINED SINGLE UMIT $ 2,000,000
X Am AUTO 06/01106 (Eo-I
~
X All. OWfoED AlJTOS BODILY INJlRY $
- SCHEDIJl.EDAlJTOS . (P8'pencn)
~
~ HIRED AUTOS BODILY lNJ\.R\' $
~ Il()tg)WJoEO AUTOS {P...-l
PROPERTY DAMAGE $
AUTOMISCTEXT939 P...8<Xldar11
~=rGE UABUfY AUTO O",-y. SA ACCIDEWT S
/'oN'( AUTO OTHER THAN EAACC $ .
AUTO ON!. Y: AGG $
pESSIUMBREUA UABlUlY EACH OCClRlENCE $
OCCUR 0 ClAIMS MI\CE AGGREGATE $
$
R DEDUCTIBl.E $
RETENTION $ $
WORKERS COMPENSATION AND X IN~T~I.Nrsl I~~H-
B EMPLOYERS' LIABILITY WC06000027 06101/06 06101107 E. L EACH ACCIDENT $ ! 1,000,000
Am PROPooETORIPARTIERIEXECIJTIVE
OFFICEMEMBER EXCLUDED? WC06000028 (MN Only) 06101/06 06101107 E.L DISEASE - SA EMPLOYE! $ 1,000,000
~~~I~~NS""" WC06000029 rrx) 06101106 06/01107 E.L DISEASE - POUCY UMIT $ 1,000,000
OWER
DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXClUSIONS ADDED BY ENDORSENENTISPECIAL PROYISIONS
Ridgewaler College and lhe State of Minnesota by and through lhe Board of Trustees of Minnesota State Colleges and Universities are
Usted as add~ionallnsureds.
CERTIFICA TE HOLDER CANCaLATION Certificate ID 31,912
SHOULD ANY OF THE ABOVE oESC1l1BED POUClES BE CAHCELLED BEFORE THE EXPIRATION
Ridgewater College OATE THEREOF. THE ISSLlNG INSURER WILL ENDEAVOR TO MAIL 1f1....- DAYS WOOTTEN
2 Century Avenue SE NOTICE TO TIlE CERTIFICATE tIOLDER NAMED TO TtE LEFT, BUT FAlL~ TO 00 so SHALL
Hutchinson MN 55350 IMPOSE NO OIlLIGATION OR LIAllIUTY OF /IN'( IlINO lPON THE INSURER, ITS AGENTB OR
REPRESENTATITIVES.
AUTHORIZED REPRE~A.nVE
~"Cl~ MICHAEL J. O'NEILL
I
ACORD 25 (2001108)
7BN3DCF8KC1TBLD
@ ACORD CORPORA TION 1988
~~
e
e
e
ENDORSEMENT
need not be com Ieted if 1h1s endorsement and the
have the same In Uon dale.
GL06000029
08/09/06
Duininck Com anies, LLC
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABIliTY COVERAGE PART.
SCHEDULE
Name of PersoJlj)r .OrganJ.zatjon:
R1dgewater College and tbe State of Minnesota by and through the Board of Trustees
of Minnesota State Colleges and UDlversltles, 2 Century Avenue SE, Hutchinson, MN
Coverage is extended for ongoing operations as well as completed operations for the Statute of Repose of
ten years from the date the project is complete.
The additional premium for this endorsement is $14,900 paid in advance.
IT IS FORmER AGREED THAT THE INSURANCE PROVIDED BY TIllS ENDORSE:MENT IS
PRlMARY. OTHER INSURANCE AFFORDED TO THE ADDmONAL INSURED SHALL APPLY
AS EXCESS OF, AND DOES NOT CONTRIBUTE, WITH THE INSURANCE PROVIDED BY THIS
ENDORSEMENT.
WHO IS AN INSURED (Section D) is amended to include as an insured the person or organization
shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or
for you.
Nothing herein contained shall be held to vary, alter, waive or extend any of the terms, conditions,
provisions, agreements or limitations oCthe above mentioned Policy, other than as above stated.
Endorsement No. 18
This endorsement changes the policy to which it is attached and is effective on the date issued unless
otherwise stated.
Agency Name and Address
Carrier Name and Address
ACIG Insurance Agency, Inc.
12222 Merit Drive, Suite 1660
Dallas, TX 75251
(972) 702-9004
American Contractors Insurance
Company Risk Retention Group
12222 Merit Drive, Suite 1660
Dallas, TX. 75251
(972) 702-9004 .
.
.
.
Copyright <C 2106 Amcr\...n Contractors Insurance Group, IDe.
AL:em:7S341 UN .wpdl08/09106
~0
.
e
Invoice
ACIG Insurance Agency, me.
l~m-Merit-Dl'ive
Suite 1660
Dallas, TX 75251
Pose:
Inl'Olcc NUDlber:
IIlvolce Date:
EffcctIvc Date:
Agont:
lnaurcd:
0000020131
81912006
08109/06
17
Duinlnclt
M,liJ'it) PI.::m,llnl 1)1\ biOI)
Duinlnck Companies
P. O. Box 208
Prinsburg, MN 56281 USA
cAt:r.:.~Perry,BmmJS.
Duioinck Companies
P. O. Box 208
Prinsburg. MN 56281 USA
Due Date: 91812006
. ~,- ....~---~- ..~'..-......--::......~ --""'.-'- _.....~
11(',m n;SCfl )'1011 AI'~1l!J)1
14,900.00
OL06000029
e
Additional Insured - Ridgewater College
LAST ITEM
e
Sublolll
Payma'ltlCredit AJUOWIt
B<:tlaui.:':
14,900.00
0.00
14,900.00
Send Payment to:
P.O. Box 670743
Dallas, TX 75367..()143
To ensure proper credit, please include Invoice nwnber on your check.
toLJ)
e
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
John Olson, Public Works Superintendent
",,-,--_ ,.C:'C. v._..... ~._,.::c ......-._.~, ____.~......
e
e
RE: Consideration of Partnership Contract with the State of Minnesota (MnIDOT)
DATE: September 26, 2006
Attached is a Partnership Contract with the State of Minnesota. This contract will allow City staff to work
directly with MnlDOT District and local offices to establish agreements to perform certain tasks. Work that
could potentially be addressed through this agreement includes construction services, testing services and
specific maintenance/operation tasks. This arrangement allows out-state Mn/DOT offices to bill the City
directly for any services, thus minimizing the involvement ofMnlDOT's Central Office.
The contract text has been reviewed by the City Attorney.
We recommend approving this Partnership Contract with the State of Minnesota (Mn/DOT).
cc: Gary Plotz - City Administrator
to l~)
MnlDOT Contract No.
CFMS Contract No.
e
STATE OF MINNESOTA
PARTNERSHIP CONTRACT
This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and the City
of Hutchinson, Minnesota ("Local Govemment Unit").
Recitals
Pursuant to Minnesota Statutes S471.59, subdivision 1, two or more governmental units may enter into an
agreement to cooperatively exercise any power common to the contracting parties, and one of the
participating governmental units may exercise one of its powers on behalf of the other governmental units;
and
Pursuant to Minnesota Statutes S174.02, subdivision 6, the Commissioner of Transportation may enter into
agreements with other governmental or non-governmental entities for research and experimentation, for
-~sharing facilities, equipment, staff, data or other me.1m:; ofpf{)..vidingtr~nEr0~?tj0n rdated services; or for
other cooperative programs that promote efficiencies in providing governmental services or that further
develop innovation in transportation for the benefit of the citizens of Minnesota; and
The State, through its "Program Support" and "Program Delivery" Groups, offers a variety of transportation-
related technical assistance and support services to other governmental units on a fee-far-service basis; and
e
The Local Government Unit desires that the State provide transportation-related technical assistance and
support. The State is willing to provide such support, upon request and subject to the terms and conditions
contained in this contract.
Contract
1 Term of Contract
1.1 Effective date: This contract is effective on the date the State obtains all required signatures uhder
Minnesota Statutes SI6C.05, subdivision 2.
1.2 Expiration date: This contract will expire five years from its effective date, unless terminated earlier
pursuant to Article 10.
1.3 Survival of Terms: The following clauses survive the expiration or cancellation of this contract: 6.
Liability; 7.. State Audits; 8. Government Data Practices; and 9. Governing Law, Jurisdiction, and
Venue.
2 Duties of the Parties
2.1 The Local Government Unit may request that the State perform any of the services showrI on Exhibit A,
"A vailable Services". The Local Government unit may also request that the State perform transportation-
related services other than those shown on Exhibit A.
e
2.1.1 The Local Government Unit must submit a brief written request for any services to the State.
The request may be in the form of a letter, memorandum or purchase order and may be
transmitted by fax or e-mail. A request may be made via telephone, but will not considered
accepted unless acknowledged in writing by the State. The request must include sufficient
detail on the scope of work to be performed to afford State the opportunity to assess the
resources necessary to accomplish the work and develop a cost estimate.
Rev (12100)
Page
It(~
e
e
e
Mn/DOT Contract No.
CFMS Contract No.
2.2 Upon receipt of a written request from the Local Government Unit, the State will evaluate the request
and promptly inform the Local Government Unit if the State will perform the work, either as
submitted or with modifications. If accepting the work, the State will identify a project manager for
the work to be performed. Any work assigrIment accepted by the State pursuant to this contract is
subject to all terms and conditions of this contract.
2.3 After the State accepts a work assigrIment, the State will promptly perform the work in a professional
manner and in accordance with generally accepted government standards. lithe Local Government
Unit deems that the work is not proceeding in a satisfactory manner, the Local Government Unit will
bring such concerns to the State's Project Manager in charge of the particular project. The Parties
will endeavor to resolve any disputes concerning work under this contract in the most informal and
cost-effective manner reasonably available.
3
Consideration~and PaymenT .-. ._-~"... -"....~._.
3.1 Payment Basis. The State may, at its option, charge the Local Government Unit on either a lump-sum
or actual cost basis for performance of the work.
3.2 Actual Cost Basis. Unless a lump sum or other payment arrangement is agreed upon, all work
performed by the State will be billed on an actual cost basis. For work performed upon an actual cost
basis, the State will provide a report showing the actual cost of the services performed by the State
under this contract. The State's "Actual Cost" will consist of all of the following elements:
(I) The actual cost of any materials provided by the State; and
(2) Travel expenses reasonably and necessarily incurred by the State in the performance ofthe work.
Such travel expenses will be subject to the limitations contained in the "Minnesota Department
of Transportation Travel Regulations" in effect at the time the work is performed; and
(3) Labor costs incurred by the State in performance of the work. Such labor costs will consist of:
(a) The actual hourly wage or salary of State personnel for time spent working on the
project; and
(b) Labor and overhead additive, at a rate to be determined annually by the appropriate
State Financial/Accounting Officer. Labor additive will include fringe benefits,
holiday and vacation pay, and applicable workers compensation and payroll tax
expenses.
(4) Equipment costs incurred by the State in the performance of the work. Such cost will consist of:
(a) The hourly rental rate of the equipment; and
(b) Fuel and other direct operational costs not included in the equipment rental rate.
3.3 Payment
(A) The State will invoice the Local Government Unit upon completion of the services, or at regular
intervals not more than once monthly as agreed upon by the parties:
(B) The Local Government Unit will promptly pay the invoice(s) submitted by the State. Payment must
be remitted to the address below:
2
Rev. (12100)
Page
lRc9
e
e
e
MnlDOT Contract No.
CFMS Contract No.
Minnesota Department of Transportation
Attn: Cash Accounting
RE: MNIDOT INVOICE NUMBER (include the MnJDOT invoice number)
Mailstop 215
395 John Ireland Blvd.
St. Paul, MN 55155
IMPORTANT: THE REMITTANCE MUST INCLUDE THE "MnJDOT INVOICE NUMBER."
4
Authorized Representatives
4.1 State's Authorized Representative. The State's Authorized Representative for the administration of this
contract is Richard Stehr, Assistant Commissioner or his/her successor.
4.2 Local Government Unit's Authorized Representative. The Local Government Unit's Authorized
Representative for the administration of this contract is The Local Government Unit's Engineer for technical
matters, and the Local Govemment Unit's Administrator or Auditor for financial matters.
5
Assignment, Amendments, Waiver, and Contract Complete
5.1 Assignment. Neither party may assign or transfer any rights or obligations under this contract without a
written Assignment Agreement, executed and approved by the same parties who executed and approved this
contract, or their successors in office.
5.2 Amendments. Any amendment to this contract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original contract, or their
successors in office.
5.3 Waiver. If the State fails to enforce any provision of this contract, that failure does not waive the provision or
the State's right to subsequently enforce it.
5.4 Contract Complete. This contract contains all negotiations and agreements between the State and the ~ocal
Government Unit. No other understanding regarding this contract, whether written or oral, may be used to
bind either party.
6
Liability
Each party will be solely responsible for its own acts and omissions in connection with or related to this ~ontract.
The liability of the State is governed by Minnesota Statutes ~3.736 and other applicable law. The liabili~ of the
Local Government Unit is governed by Minnesota Statutes chapter 466 and other applicable law. Each party will
be solely responsible for its own employees for any workers compensation claims. As any deliverables, including
plans and documents, produced by the State pursuant to this contract may be incorporated into larger projects of
which the State may not be aware, the State expressly disclaims any liability for the use of such deliverables and
the results thereof.
7
State Audits
Under Minnesota Statutes ~ 16C.05, subd. 5, the Local Govemment Unit's books, records, documents, and
accounting procedures and practices relevant to this contract are subject to examination by the State and/or the
State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the expiration date of this
contract.
8
Government Data Practices
The Local Govemment Unit and the State must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided to or by the parties under this contract. The Act
provides, inter alia, disclosure and non-disclosure provision for various types and classifications of data provided
to or by the State or the Local Government Unit. The civil remedies of Minnesota Statutes ~ 13.08 apply to the
release of the data referred to in this clause by either the Local Government Unit or the State.
3
Rev. (12100)
Page
to&)
e
9
e
e
MnlDOT Contract No.
CFMS Contract No.
G<lverning Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this contract. Venue for all legal
proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
10
Termination
10.1 Termination by the State. The State may cancel this contract at any time, with or without cause, upon 30
days' written notice to the Local Govemment Unit. Upon termination, the State will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed.
10.2 Termination by the State for Insufficient Funding. The State may immediately terminate this contract if it
does not obtain funding from the Minnesota Legislature, or other funding source; or if funding or staffing levels
cannot be continued at a level sufficient to allow for the provision of the services covered here. Tennination must
be by written or fax notice to the Local Government Unit. The State will be entitled to payment, determined on a
~'''-~flF(J. rata l;wi"., for :x;rvices satisfactorily performed to the effective date of such termination. 'T'he State ',vill not 1~,,:
liable for any damages sustained by the Local Govemment Unit as a result of the termination of this contract by the
State.
10.3 Termination by the Local Government Unit for Insufficient Funding. The Local Government Unit
may immediately terminate this contract if it does not obtain funding from its governing body, or other funding
source, or if funding cannot be continued at a level sufficient to provide for payment for the services covered here.
Upon such termination, the State will be entitled to payment, determined on a pro rata basis, for services
satisfactorily performed to the effective date of such termination.
11
Additional Provisions
11.1 Exhibit A is attached and incorporated into this contract.
11.2 The parties intend that the services provided under this contract will not be construed as an interchange of
employees subject to Minnesota Statutes 915.51, et. seq. If the provision of the services under this contract is
deemed to be subject to Minnesota Statutes 915.51, et. seq., and any provision in this contract is determined to
conflict with such statute, then the statute will control to the extent of any such conflict.
4
Rev. (I2/00)
Page
lR~
.-:OCAL GOVERNMENT UNIT
~e Local Government Unit certifies that the appropriate person(s)
Have executed the contract as required by applicable
articles, bylaws, resolutions, or ordinances.
By
Title
Date
By
Title
Date
e
e
DEPARTMENT OF TRANSPORTATION
Rev. (12100)
Page
By
Mn/DOT Contract No.
CFMS Contract No.
Title
(with delegated authority)
Date
By
MnlDOT CONTRACT MANAGEMENT
Date
5
-.,.,....~"~<--'.. --...,
lR&)
e
tit
e
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Kent Exner, City Engineer
,-RE: Consideratienof Consulti~ Agreeme5t-Amt'ndm~ntwith SRF Consulting Group far
School Road Pedestrian Underpass Design Services (Letting No. l/Project No. 07-01)
DATE: September 26,2006
Attached is a letter from SRF Consulting Group, examining the necessary design services for the School Road
Pedestrian Underpass project. Due to several issues, including increased project development efforts,
expanded project scope, significant agency coordination and identified bid/supplemental agreement document
requirements, SRF has requested an adjustment to their original design services fee of$79,300. At this point,
appropriate project development and coordination have been addressed with the many parties involved in this
project, thus SRF is able to firmly calculate a final not-to-exceed fee in the amount of $169,000. This fee
amount is reasonable and acceptable in comparison to the estimated construction cost of approximately
$1,300,000 and the typical effort that is necessary to complete Federal and State Aid projects.
As noted in SRF's letter, they will continue to invoice the City only for the actual time needed based on an
hourly rate. Thus, the fmal design costs could be less than the not-to-exceed amount.
We recommend approving this agreement with SRF Consulting Group in the not-to-exceed amount of
$169,000.
cc: Gary Plotz - City Administrator
~-9
e
~ CONSULTING
GROUP,
I N c.
Transportation' Civil · Structural' Environmental · Pinning · Traffic' landscape Architecture · Parking · Right of Way
RECEIVED
August 22, 2006 SRF No. 0055376 012A
AUG 2, ;) 2006
Mr. John Rodeberg, P.E.
Director of Public Works
CITY OF HUTCHINSON
111 Hassan Street Southeast
Hutchinson, MN 55350-2522
city of HutCll/ll6on
Eng. Dep
Dear John:
SUBJECT:
TH 7/SCHOOL ROAD PEDESTRIAN UNDERPASS
LETTING No. I/PROJECT No. 07-01
S.P. f33-09()~.0U2;f1PPli MN~144((J01)-cC ..
,~,. ._~. -~:..:..:~:.,~~. .,.-".-.. .~
As we recently discussed, we are nearing the end of our existing budget for the referenced project.
You also know we have expended a great deal of effort looking at ways to satisfy MnlDOT and the
McLeod County Heritage Center, as the project has continued to evolve and expand.
Our original scope of services, dated September 2, 2005, included the following tasks and estimated
tit hours to complete the original final design and environmental documentation:
e
TASK
Supplemental Field Survey
Environmental Documentation
Final Plans, Specifications and Estimate
Permits
Easement Descriptions and Sketches
Out-of-Pocket Expenses
HOURS
ESTIMATED COST
48
175
635
40
10
$ 3,900
$15,000
$54,000
$ 3,400
$ 1,000
$ 2.000
$79,300
Totals
908
Please recall that we completed the field surveys and submitted the 30% plans to the City and
Mn/DOT on December 1,2005. We received comments from MnlDOT in early January 2006 that
highlighted several project issues including Mn/DOT's concerns over the proposed guardrail that
caused the project to change. Following a meeting with MnlDOT representatives, we were able to
complete the federal environmental document (Project Memorandum) and submit it for review on
March 24, 2006. Typically, these issues and concerns would have been worked through in the
preliminary design and feasibility stages of the project.
One Carlson Parkway North, Suite 1 50
Minneapolis, Minnesota 55447-4443
Tel: 763-475-0010' Fax: 763-475-2429
Case Plaza, One North Second Street
Fargo, North Dakota 58102-4807
Tel: 701-237-0010' Fax: 701-237-0017
srfconsulting.com
An Equal Opportunity Employer
lPC-t)
e
e
e
.. Mr. John Rodeberg, P.E.
- 2 -
August 22, 2006
Upon receiving the Mn/DOT 30% review c(,mments in early January 2006, we have performed the
following additional tasks to date. Most of the work completed after this date (as follows) is
beyond the original scope:
· Developed several design studies and attended meetings with MnlDOT and City staff, to
eliminate the proposed guardrail along TH 7 and evaluate other concerns.
.
Prepared conceptual retaining wall evaluations and cost comparisons for cast in place walls
versus modular block walls.
.
Evaluated cost savings and options to shorten the height and length of the pedestrian underpass.
.
Developed six (6) additional alternative alignments to address concerns from McLeod County
J:l,eJj~~~Cen!~I._ ._".~,.~..~,.._
...";-~. .,-.c,.......,.........""',""'~_....
· Prepared a Cost Breakdown layout that summarized the costs for the base trail option and
"add on" trails.
· Revised the layout to reduce the impacts to the restroom and surrounding landscaping features.
It appears that we now have fum direction on both the location of the pedestrian underpass and the
expanded scope of the proposed trails to be extended along TH 7 and School Road. Unfortunately,
much of our previous work will need to be redone to include the revised, enlarged project. These
work tasks include:
· Additional field survey along both School Road and the northerly right of way line ofTH 7.
· Updating the Project Memorandum.
· Revising the 30% design.
· Preparing three separate sets of contractual documents including plans, specifications and
engineer's estimate for the three segments of the project (Box culvert Supplemental Agreement
to the Mn/DOT TH 7 contract; Change Order items to the MnlDOT TH 7 project; and the
separate City contract for the remaining trail construction).
· Continuing to coordinate with MnlDOT and the McLeod County Heritage Center.
· Preparing a submittal to request variances to State Aid Standards and attend the Variance
Hearing.
· Preparing Landscape Rendering as requested by the McLeod County Heritage Center.
· Completing all required permit applications.
~lfj
.
e
e
e
< Mr. John Rodeberg, P.E.
,.,
-. -
August 22,2006
Based on the expanded project and the wort needed to reflect the requested revisions, we estimate
the [allowing will need to be added to our CIJntract to complete the project:
TASK
Additional Survey
Revise Project Memorandum
Revise 30% Design
Prepare Final Plan Sets (3)
Agency and Heritage Center Coordination
Variance Submittal and Hearing
Landscape Plan!Rendering
Permits
Totals
HOURS
ESTIMATED COST
$ 1,700
$ 5,600
$ 3,600
$63,200
$ 5,000
$ 4,000
-,~~:.tl00
20
70
40
744
50
40
32
---.M
1,030
$ 3.400
$89,700
This estimate reflects the complexity and expanded size of the project, the level of coordination
needed, as well as the plan detail needed to meet the federal review requirements. Our total
estimated cost for the work completed to date including the estimated work to finish the project is
$169,000. We will continue to bill on an hourly basis and will not charge the City of Hutchinson i[
the hours are not required. Further, we will not exceed this amount without your authorization.
We are available to discuss this request at your convenience. We sincerely appreciate the
opportunity to continue to assist the City of Hutchinson with this important project.
Sincerely,
Nathen A. Will, P.E.
Associate
NA W/JRDlbls
/!-~
J es R. Dvorak, P.E.
ice President
SRF. V 0/3 WlProjectsl5 37 6IHI- MUlDoclLetter JRodeberg082206.doc
Ct;( f)
e
City of Hutchinson
Public Works Department
Maintenance Operations
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
September 20, 2006
To:
Honorable Mayor & City Council members
From:
John Olson, Public Works Superintendent
CC:
John Rodeberg, Public Works Director
Kent Exner, City Engineer
Subject:
Review of proposed City vehicle/equipment storage building at HATS..
. ,.__. ._. . "_.__.->i.L_ _.~...-. .~
As you may recall from our discussions regarding the City vehicle/equipment building for
construction at the HATS Facility, the following funding sources were approved:
Sources of fundino for construction:
e
Excess Bond funds
Wastewater
Stormwater
Total funding
$150,000
$ 63,000 (footprint of stored equipment / est. cost)
$ 37.000 (footprint of stored equipment / est. cost)
$250 000
Proiect budoet:
Architectural Fees
Vehicle/equipment storage building
(75' x 140' x 16' nominal dimension)
Concrete
Insulation & sheeting
Construction contingency
iotal project:
$ 5,100 (approved fee)
$113,000 (based on quote)
$ 45.000 (based on quote)
$ 56.000 (based on quote)
$ 30.900 (14%)
$250 000
Currently, paving is not included in these amounts. Paving is to be completed within three years.
McLeod County had favorable bids at their September 11, 2006 bid opening. The bid cost,
including several insulated overhead doors and significant interior work for sign shop and
engineering areas, was about $25 per square foot.
Our budget is for just over $23 per square foot. This figure should be attainable because we
have only two overhead doors and there is no additional work inside the building. The building
will be 75' x 140' x 16' with one 20' wide x 14' high overhead door on each end-wall. The building
will be located about 45' from the existing sand/salt building. The doors will be slightly offset from
center to allow large equipment to park on one side and small vehicles to park on the other. The
color scheme will be manufacturer's standard colors most closely matching the existing sand/salt
building.
I would expect this project to receive a favorable bid from the County's contractor, since the two
buildings are only yards apart
e
L0
e
e
e
RESOLUTION NO. 13047
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 14
PROJECT NO. 06-16
WHEREAS, plans and specifications have been prepared for the construction of the HATS
Cold Storage Facility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
.,........ ,_'.'__~"... "'I'- '" '.~.~ _.~. . ---
2.-Tne City Engineer shaWprElpare and cause to be inserted in the official newspaper, an-~-
advertisement for bids upon the making of such improvements under such approved plans and
specifications. The advertisement shall be published for three weeks, shall specify the work to be
done, shall state that bids will be received at the City of Hutchinson Engineering/Public Works
Department until 2:00 pm on Tuesday, October 17th, 2006, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center, will then be tabulated, and will be
considered by the Council at 6:00 pm on Tuesday, October 24th, 2006 in the Council Chambers of
the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned
during consideration of the bid will be given an opportunity to address the Council on the issue of
responsibility. No bids will be considered unless sealed and filed with the Director of Engineering
and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City ,bf
Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 26th day of September, 2006.
Mayor
City Administrator
(Pl~
e
e
e
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Randy DeVries, WaterlWastewater Director
Kent Exner, City Engineer
RE: Consideration of Accepting Bids for the South Mill Pond & Pishney Area Trunk
Sanitary Sewer Lining (Letting No. 4/Project No. 06-04)
DATE: September 26,2006
Three bids for the above referenced Letting were received by the City and opened on Tuesday, September 19th
(see attached Bid Tabulation). Insituform Technologies USA Inc., of Prescott, Wisconsin, submitted the
apparent low bid in the amount of$187,497.00. The bid by Insituform appears to be complete and accurate.
This bid is approximately 15% lower than the Engineer's Estimate of $221,400.00.
This construction cost does not include a $30,000 allocation for necessary restoration work and project fees.
At this point, the total estimated project cost is about $270,000. Since we are significantly below the $302,500
assigned to this project within the Wastewater Funds, City staff may work with the Contractor to address other
pipe-lining needs not identified within this project. A neighborhood informational meeting will be held in
early October after the Pre-Construction meeting with the Contractor.
The Resolution Accepting Bids & Awarding Contract is attached.
We recommend approving the attached Resolutions.
cc: Gary Plotz - City Administrator
~L~
e
e
e
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 P:320-234-4209
P:320-234-4209 F: 320-234-4240
LETTING NO. 4/PROJECT NO. 06-04
BID TABULATION
BID OPENING: 09/19/2006 AT 9:00 AM - HUTCHINSON CITY COUNCIL CHAMBERS
Veil Specialty Contracting & waste
insltuform Technologies USA Inc Management Lemelll & Son. Inc
It. ~ 1675 Jewel Street 1400 Velt Place 16028 Forest Blvd N
0 w
z a: i= Prescott WI 54021 Rogel1l MN 55374-8583 Hugo MN 55038
:;; U .... Z 612-426-1360 F: 716-262-4500 . P: 783-428-2242 F: 763-428-3348 P: 851-426-1360 F: 651-426-0044
W Z <(
W 0.. ::l
l- I/) ITEM DESCRIPTION ::l cr BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL
DIVISION I - SANITARY SEWRE CONSTRUCTION
1 2509 8" CURED-IN-PLACE PIPE LINING (6.0 mm thickness) LF 146 $42.00 $6.132.00 $39.00 $5.694.00 $38.00 $5.548.00
.
2 2509 10" CURED-IN-PLACE PIPE LINING (6.0 mm thickness) LF 1133 $30.00 $33,990.00 $39.00 $44,187.00 $42.00 $47,586.00
3 2509 12" CURED-iN-PLACE PIPE LINING (6.0 mm thickness) LF 2734 $37.50 $102,525.00 $42.00 $114,828.00 $47.00 $128,498.00
4 2509 MANHOLE REHABILITATION EA 13 $3,450.00 $44,850.00 $3.577.00 $46,501.00 $3,800.00 $49.400.00
TOTAL BID $187.497.001 $211,210.00 $231.032.00
E)
<r
~
g:Umprovement Projects\20061l4/06-04\B-1D-d-BKl TsbuletiOn (worksheet) - L04 06-04.x1s
e
e
e
RESOLUTION NO. 13048
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO.4
PROJECT NO. 06-04
Whereas, pursuant to an advertisement for bids for the fumishing of all labor and material
for the following improvement:
South Mill Pond Trunk Sanitary Lining - 2nd Ave SW/Harmony to 4th Ave SW/Merrill St
SWlPishney Area by construction of cure-in-place sanitary sewer pipe lining, manhole
rehabilitation, restoration and appurtenances.
Bids were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Bidder
Insituform Technologies USAlrn::----
Veit Specialty Contracting & Waste Management
Lametti & Sons Inc
Base Bid
$t87,4D7.00"
$211,210.00
$231,032.00
and whereas, it appears that Insituform Technologies USA Inc is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a
contract with Insituform Technologies USA Inc in the amount of $187497.00 in the name of the
City of Hutchinson, for the improvement contained herein, according to the plans and
specifications therefor approved by the City Council and on file in the office of the City Engineer.
Said approval is contingent upon the City receiving State and Federal Funding.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed, and the deposit of the successful bidder
shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 26th day of September 2006.
Mayor
City Administrator
LuL~
e
e
e
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 5535()"2522
32()"587 .51511Fax 32()"234-4240
To: Honorable Mayor and City Council
From: John Rodeberg and Randy DeVries
Subject: Contractor Change Request Number 8 & 11
Weare recommending approval of contractor change request numbers 8 & 11.
1 Change Order Number 8 is for the addition of 2 pinch valves at the new Water
Plant. This will allow the R.O. (reverse osmosis) concentrate to go to the well
and/or the Wastewater Facility with more precise control. The total amount of
change order number 8 would be $19,14-4, 00:-""
2 Change Order Number 11 is for the Water Plant control system software. This
change will allow the SCADA control software to exchange information between
the new Water Plant and the Wastewater Facility. The total amount of change
order number 11 would be $13,173.00
Respectfully Submitted,
- Printed on recycled paper -
eoc0
.
e
e
e
.@ EarthTech
3033 Campus Drive North
Suite 29D
Minneapolis, MN 55441
P 763.551.1001
F 763.551.2499
www.earthtech.com
A tl/GD Imemaliooal Ltd. Company
September 18, 2006
Randy DeVries, Director
Water & Wastewater Operations
City of Hutchinson
111 Hassan Street South East
Hutchinson, Minnesota 55350-2522
Re: RO Concentrate Diversion
WTP Improvements
Earth Tech Project No. 92111
.~Dear Mr. DeVries;.. ~.
,'''''_-:._''''''''_-'--_.~_.'~ 0+
. ...._~o-~,~
The City has requested, based on a recommendation from your WWTP consultant, that the
diversion of RO concentrate between the sanitarY sewer system and the treatment wetland
include more control than originally included in the WTP Improvements project. This letter
acknowledges the request and outlines the procedure we are following to implement the change
order.
The original plans for the WTP. Improvements project allow for the RO concentrate to be
discharged either to the treatment wetland or to the sanitary sewer collection system. Your
WWTP consultant, Donohue & Associates, believes that the ability to modulate the amount of
concentrate directed to the WWTP would be beneficial for optimum operations at that facility. As
such, the City requested that we evaluate different methods to allow modulation of the
concentrate flow between the two discharge points.
We evaluated the use of both plug valves and pinch valves for manual control of the RO
concentrate discharge. While automatic control was considered, the cost would be prohibitive
and would significantly complicate WTP operations. Based on anticipated maintenance, we
believe the use of pinch valves is appropriate for this application. While slightly more expensive
from an initial cost standpoint, maintenance costs are expected to be significantly lower.
We are preparing a change order to include these revisions to the project. When it is complete,
we will forward it for approval by the City. Please call our office if you have any questions.
Cc: John Rodeberg, Director of Engineering & Public Works
Kent Exner, City Engineer
Dick Nagy, Water System Supervisor
L:\wor1<\hutch\9211 1\corres\Corres Out\RO ConcenIrate Diversion 20060917 .dot
~c0
e
Gridor Constr., Inc.
3990 27TH STREET SE
BUFFALO, MN 55313
Ph : (763) 746-9070
Change Request'
To: George Bender
Earth Tech
3033 Campus Drive North
Suite 290
Minneapolis, MN 55441
Ph: 763-551-2472 Fax: 763-551-2493
Number: 8
Date: 7/18/06
Job: 2006-01 WTP - HUTCHINSON, MN
Phone: (320)234-3531
Description: Pinch Valves
'If'; "~e pleasElCl.~ .offer jhe following specifications and pricing to make the following changes:
Price for adding 2 pinch valves in the RO & Sanitary Lines.
=-,..,.~,-.:=.",,___~ 'T
>' .~-~- --,
The total amount to provide this 1MJrK is ..................................................................................................
$19,144.00
The schedule is not affected by this change.
e
If you have any questions, please contact me at 763-746-9072.
Submitted by: Steve Lee
GRIDOR CONSTR., INC.
. Approved by:
Date:
e Cc:
Page 1 of 1
foC:)
00000000000001000000000
3_ I-
Z
=>
0
J ::Ii
III <
=>
III
::Ii
~ !::
z
=>
e
_
'0
o
o
N
-
00
-
;::::
l!!
<
C
~
is:
E
"
g
'"
B on
~ ~ ~
"..0
:::U
" ~
~ca
" :>
:.E--,=
u <>
;; c:
:tli;
ID :;; I-
~ ~ ~
III
c..i
w:!!:
I- .
<(0:
~lii
I-z
(/)0
Wu
1-0:
(/)0
00
u_
0:
CJ
z u
:s ~
Q. III
0000000000000000000000
.....l
'"
c
:.:
o
I-
Z
=>
o
w ::Ii
0<
w
!::
z
=>
.....l
'"
0000000000000000000000
000
o ~ ~
I
I-
l3
I-
Z
=>
~ ~
CJ ...:
w
t:
z
=>
1
o
o
o
o
o
._J..d.. ,
00\0000000000010
\,0 r-lr)V'l 0
"I:t N - -
00
88&;
'" N-
00000"1
,.., ....
g:
I-
...J ?5
~ ~
l!! <
<
::Ii
!z
=>
0: 0
o ::Ii
III <
~
t:
z
=>
o
o
'"
'0
....
00
00
ggo
V)O~
~Vj~
o
C!
.,.,
N
@g8o
ocoC:
ClOCOV'!
rf""JN_\C
OOOCOO~OOOOCOOOC8
r- ::::l
I-
Z
=>
.'!l
~
i=
z
<
=>
CJ
z
o
i=
Q.
ii:
u
III
W
C
~
u
;> ~
d g
~~
I'~ .~
'" ia
_C/)
"dO
= ~
00 "
Ctj.;:
g .s
:€ ]
~]
::Ii 0
l!! z
o
o
o
'"
r-
'" '"
" "
~.'!l
N - N-
~
::>
l;::
" ..
;> ~
UU ~::>
>> ;:;Oe
~ ~ ctI QjI
&;&; .~~
:t:tl .9 E
UU ::>
rJ)rJ) 1:- v.I
g:ri E.r-g
~ :>( x ool.s t: ]
il: ri ri :21~ ~ ~
]oe.o~-g= ~
OIIj:.J..~O -J
E~~"'5:E 0
:gOO(/)~:g~r:Ii
<__rJJ.....J<=Oo
~
'" oj
.., "
~ :l i'l
....
---~-
1.8.8-
li;t:>..
r-r-
--
.,:::t:.:
CiO~
tl-l ~.::
~ 01] .9
::r:::I:o fi
"'tl-lI:LlU E
~ p.. ~ g .9-
; >< "00 =:3
.c ..:l ....l ;:l .~ ~
u"'"~~::<:'O
~91=~~
'0; In r... ] ....
)1?0o( O:l 0
o >< ><wC/)~
~00000eC/)....l
o
C!
o
o
.,.,
-
OOOOI,f"'lOl.r-oo~
~~~~~~ ~
__0'\ N ':::
'"
-
....
o
o
g
N
~
o
r-
':f!.
o
o
'"
'<i
u
;>
Ol
;>
en (1) .. ..
...JOI~~~Wu
<(.cl~ Qjt-o ~
bJ;t1'ii1ll~'E8
I- ::!: a; ffi
w 11> U)E.g
Cl c: .9- U)
<( 11> =>.....
a.!11 Jf ~
1tI 0
I- I-
ID
=>
U)
]
~
.E
,
..
o
.c
1tI
...J
N~~
oor--
-
~'#.';!:.
.,.,~
~cn-g
CI> tl 0
-E~ID
6~
..c
=>
U)
-
o
~
!!!.
c:
'p
(ij
::!:
'<!'
'<!'
....
='
....
~
..J
<(
....
o
....
~t0
08/30/2008 09:25 FAX 8518280753
NORTHWESTERN POWER
ijJ001/005
e . Northwestern Power...
Eqlll~pment. Co., Inc.
2718 Patton Road+P.q. Box 131180+Roseville, MN 55113
Phone: 6511628-0683+Fax: 651/628-0753
~.nwpeco.com
QCV~'A!'.LOlQ' WV~WliJ!iT
.grrr~! .x.a~
q~c;a~ 8.9: ~
e
~o 7'l7
vt-tof>f l/;;. J.
kbb Fo,e B~
ftRHS! ONe'!' .!' 30
- ....... POB~. -- .[]JOB SJ'D..
~PAID .. ADD
NO 'rAX DCLUDED.
B-"
SUB !'OTAL
.... A.... _..~
i'M.tQl;l~ I
5DO
OCOD i DO'fHBR
)(BAC1'baY. .
OO'1'BJ:k
. TO..
'1'O'l!AL
e
ZST~~'S SI~:
, to c;)
,
e
.._...-c.._",~-.,--:-,...-,--,--
e
'"
o
o
'"
00
;::::
w
....
~
~
s:;
i'l
I ~
f-o U LL
~jO
~U
= ~
OO!
j>
.:l-5
::iJll:
~ ~ ~
.., t: J:
III
U
w3:
I- .
~~
I=l/l
l/lZ
wO
I-U
l/l0::
00
UC
0::
C)
0000000000000000000000
:Iii
~
....
Z
::l
o
:Iii
III <C
::l
III
....
Z
::l
.
0000000000000000000000
...J
IZl
c
l<:
u
....
Z
::l
o
aU :Iii
ci <
aU
t:
z
::l
...J
IZl
0000000000000000000000
8 ~ ~
- - '"
....
Z
::l
11. 0
5 :Iii
0<
w
....
III
W
....
Z
::l
o
o
~
-
o~ooog~S:;0008
..,. "'-
00
....
...J Z
~ ::l
I!! 3l
~<C
t:
Z
::l
!z
::l
0:: 0
o :Iii
III <C
j
Z 0 :Iii
j ~ _I!! ~
11. III
8
'"
'"
..,.
00
00
000
000
-nOar}
l"f"'I~t"'--
o
o
or;
'"
00
000000\
00..., ..,.
.... _ cr..
cr..
o
o
o
o
V"\
....
ooooooooooooooooooooo~O\~oo~
~ 0 ~~~~~o
~ ~ ~~MO\ ~ ;
'Ii
....
....
....
Z
::l
.!!l
~
1=
Z
<C
::l
a
Z
o
1=
11.
ii2
o
III
W
o
~
U
> ~
.. :l
~I~
'~J.~
= lil
S'"
~~
00 U
-oS
1! 0
0_
:e]
."."
~]
fi ~ ~.~
N - N-
~
'"
10::
U ..
> ~
uu dO
> > >-
~~ 11
uu 0
cnfZl c.....
g;ti s~
!: >< >< JE-i
iEtiti~I~~
=ooo.....J"tj'Ci
~~~~~~
"'; .... +:l
;;:<~~o:o
"'OoblZ)~~
<__CJ:)~......
o
o
o
V"\
r-
~
."
=
"
.0
V"\
..,.
V"\
...,
p;
CI
ulZl
~Oo
:2
..,.
88
..., N
0000
00000
OOOV"i
~~oo\O
o
o
o
o
'"
-
---M-
~1~1-1l ..\1 .~ - _.. . I.
~ c~ c.
I~
=
..
-=
u
u
=
~
o
~
I ~ .s.
ji:;t:J..
r-S:;
~~bO ~
~ ~.9 .9
15C1g S
::r:::X: 0 C
~~u U
t:J.. t:J.. = K
>< ><.9 "3
..J tIl :~ cr
ti~&:~~
99~ti]
iil N t)
>< >< 5:l
"
>
..
>
..
00 0
M~
OoOoOooo~
~
~
r-
~
o
V"\
'J:i
~~~:rg~wo..t
<(-OC'Qll-wf!
I- ro .... - '" r::
o...JLi:ltIQl:;:'-g
I- . ::2: lid;
W '" UlE.g
C) -= .9Ul...J
<( '" ::> <(
D.. Ql Jr I-
1;j 0
I- I-
, [J]
.. ::J
B III
co
...J
'"" 0
N N '"
00 r-
;j!.*'$.
"'S
i:i en-g
m tl 0
-e,gCll
Ql r::
> 8
0-0
::l
en
..-
o
~
e
c
'c,
a;
::iE
"<l'
"<l'
....
~
....
i<"t
I
...J
<(
l-
e
I-
~ c()..
Page 1 of 1
e
Randy Devries
From: Bender, George [George.Bender@earthtech.com]
Sent: Wednesday, September 20, 20062:54 PM
To: Randy Devries
Cc: Salo, Adam; Dick Nagy
Subject: Hutchinson: WTP - Recommendation of Control Change
Randy,
Earth Tech recommends the change as detailed in Item NO.1 in the US Filter change form attached. This change
will allow the SCADA control software to exchange information between the new WTP and the WWTP. The
control screens for each treatment facility will be able to be displayed at either facility. Earth Tech understands
City staff plans to use the same control software at the WWTP and intends to coordinate the same information
exchange.
Gc:(~rgeBeude,r".PJ::_ c-"" ~_.~--
Earth Tech, rne.
3033 Campus Drive N., Suite 290
Ivlinneapolis, j\JN 55441
Office: (763) 55t-2472
Fa..,,: (763) 551-2499
Mobile: (612) 868-1078
Email: george.bender\alearthtech.com
*.f ** >r,* ",,+: "':it -t * t *,.. >!:*:t* -+:* -t*,~ *:1< *;~ .o!'* ;+' * ,+-*.~- ,,:* ** t*.... *-~*'lc ** ~
e
e
9/20/2006
(0[0
e
Gridor Constr., Inc.
3990 27TH STREET SE
BUFFAlO. MN 55313
PI1 : (763) 746-9070
Change Request I
To: George Bender
Earth Tech
3033 Campus Drive North
Suite 290
Mlnneapols. MN 55441
Ph: 763-551-2472 Fax: 763-551-2493
Number: 11
Date: 9/BfOO
Job: 2006-01 WTP - HUTCHINSON. MN
Phone: (320)234-3531
The Ictal amounl to provide this work is ..................................................................................................
$a 1.418.0&-
11; 17-3
Description: SCADA Changes
We -are p!el\cl~~ to offer tM followlngspeCllfcatlons and pricing 10 make fu6 follo-Ning cIlangeg;- ".! --
Attached Is a proposal from Gephart Bectric and US Fater for the requested changes to the SCADA. Also please nole that US F1Iler
has requested a three week schedule extension.
e
Please nole IIlaI GrlderQ&Il8tr~ Ine. ~.:n MlllI'.:e en eldJa 2'IVeek&
~"M1oR;
If you have any questions. please contact me at 763-746-9072. '7t'
--'Ie '17"tli c-".".,....
<:;~,~&I'^'
c...v~cn~
~
e
Submitted by: Steve Lee
GRIDOR CONSTR., INC.
Approved by:
Dale:
Cc:
_1~1 (pt0
e
e
COST ESTIMATE
GRlDOR CONSTR., INC.
JOB Hutchinson Water Trcalmcnt Plant
ITEM SCADA Changes
SHI!I!T 1 OF
PLAN
SPEC
EST
SL
DATE
9/812006
cJt
CKD
SL
~
ITEM: lABOR MATI!RIAl. EQUIP I!.O.s. SU8
NO I DesCRIPTION QUANTITY UNIT I AMOUNT UNIT AMOUNT UNIT 1 AMOUNT UNIT AMOUNT UNIT AMOUNT
I
1 0 0 I 0 0 0
.-- I
US Filter SCADA Chanltes 1 Is 0 0 I' 0 o '::.I[,''f:::::: ~
I.
0 0 , 0 0 J 11.157 0
-- I 0 0 It 0 0 0
i 0 0 , 0 0 0
, 0 0 I 0 0 0
I 0 0 0 i 0 0
I 0 0 0 1 0 0
i 0 0 0 I 0 0
I
I ! 0 0 0 0 0
-- -
! 0 0 0 0 0
I 0 0 0 0 0
--i - I 0 0 0 0 - 0
0 0 0 0 0
I i 0 0 0 0 0
I I 0 0 I 0 0 ~
I
-t-- I 0 0 I. 0 0 0
i . 0 0 I' 0 0 . 0
! , 0 0 0 0 0
f----- "-,- I 0 ; 0 0
I 0 0
I
I I 0 0 0 0 0
PAGE TOTALS 0 0 0 0 28205
Labor: 0 r
Labor. Taxes, Ins., Fringes: 70% 0 !
Material: 0 1
-- Sales Tax: 6.50% 0
EquipmenUEOE: 0 i
Subcontract: I~ .,57
SUBTOTAL 11,157
Overhead: 5% .uw St, I'
-. Margin (5% of Subcontracts): 10% ~ 51~
~-- - Bond: 1% Mi I!t)
-- ~.i/ /13 I
TOTAL ---
~
~
-~
09/08/2008 08:20 FAX 851 484 2248
GEPHART ELEC'Ill. I C
~ 00U006
e
GEPHART
ELECTRIC
September 8, 2006
~
Steve Lee
Grider Constr., Inc.
1886 BCIbbire Lane
Plymouth, MN 55441
Re: Hutchinson WTP
Subject: Contractor Proposal Ii 1
Dear Steve,
Attached is our proposal foc additional costs related to the requested changes to the SCADA
consisting of the following itetIl5:
1) Replace aJl1,500 point tag Citect SCADA HMI software licenses with 5,000 point tag
licenses including support. I
2) Addition and implementation of a Wonderware SCADAlann so~are alarm notification
and paging package.
3) Installation of additional voice/data rough-in and modem to suppot;l alarm notification
and paging package.
Please ref<< to detailed quote and description provided by US Filter attached to this proposal fill'
fuJther information.
Please nole that approval of this change is requested I required CODClllre1lt with acceptance of the
revised US FIlter submitlal which was re-submined on 9/8106.
Also please DOte that US FLlter has requested a three week schedule extension if this change is to
be implemented.'
3550 LaBor. Road. St. Paul. MInMeota 65110. (651) 48. C900
f.p
09/0B/2006 08:20 FAX 651 4B4 224B
GEPHART ELECTRIC
e
e
e
@004/006
/'
Estimate Worksheet Print /
Estimate: Hutchinson WTP ~ US Filter CO #1 / 09108106
Estim ad by: Larry Heinsch FDe: Hutchinson WTP. us RIter CO t1.bhs
Location. Id Installatlon(Sheet 1) Page 1
DB it
F
I 5456
I 1844
I 2002
I 514
t'ription
all Modem - FBO
50 10 MASONRY
El!I'l'-CONOOI'1'
SCREW CONN
C BUSHDlG
.t u
0.00 E
522.76 C
73.38 C
51.75 C
57.75 C
Ph.
o I
lOT
1 EM-3/4
1 BH-3/4
1 BU-3/4
Regular Worbheet page
Page Multiplier = 1
Material MUltiplier - 1
~bo~ MultipLieo= 1
pha.." = 0
Phase Multiplier = 1
Page is Active.
Quantity Mat.
1.00
1.00
10.0
.011
2.00
Tot.
Hat. Lab.
0.00
5.23
7.34
1.03
1.16
Conflden1i8llnfot'lTIBl!on, Property 01 BHS, Inc.
PrlnlOullrom BHSeaIlrnalar (el . BHB. lno., GraVOIs MIla, MluoUrI, USA
Hr.. 1:1 'rot.
0.50 B
0.52 B
7.50 C
15.00 C
2.62 C
Ura.
0.50
0.52
0.75
0.30
O.O!!
Ct70
Estimate Report
Estimate: Hutchinson WTP - US Riter CO #1
Estimated by: Larry Helnsch
Ale: Hutchinson WTP. US Filter CO #1.bhB
09/08/2008 08:20 FAl 881 484 2248
e
GEPHART BLIlCnUC
~003/008
09/08106 9:06:22 AM
Page
Page 1
6.5000%
0.00001ll
$14.76
$0.96
$0.00
Labor Cost
Labor Tax
Labor Markup
$155.82
$0.00
$0.00
0.00001ll
0.00001ll
-----.
Labor Total
Job ~eDse
Job Cost
OverheZ>d:
SUbTotal1:
Profit:
SubTota12 :
e
Markup Categoxy
special Insurance
Performance Bond
Taxes
Adjustments
Ratio = 91: 9
Calculations Not Performed
e
-:~..-. c-
$155.82
$5.46
$176.99
$17.70
$0.00
$194.69
$194.69
Percent
Dollars
Locked
0.00
0.00
0.00
0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$28,010.66
N
N
N
N
$28.205.35
$28.205.00
\
\
\
Coofldenllallnfonnatlcn, Property of IlHS, Inc.
Prinloul from BHSostimalor 1C) . BHS, Inc., Gravois MIlls. Missouri. USA
{p LV
09/08/2006 08:20 FAX 651 484 2248
~005/006
GEPHART ELECTRIC
1A[Sj=Z::=d
.::.. - =<!!F.:5i ==
z= -. =-===-
- =----
A Siemens Business
CHANGE ORDER FORM
Change Order No. C0001
Quali~ Flow Systems, Inc.
800 6 Street NW
New Prague, MN 56071
Phone: (952) 758-9445 Fax: (952) 758-9661
TO: Gephart Electric Company, Inc.
3550 Labore Road, Suite 11
S1. Paul, MN 55110
A lTN: Larry Heinsch
JOB NAME: Hutchinson. MN WTP
Project Manager: Debbie Huddles10n
Application Engineer: Brian Rouette
PROJECT JOB NUMBER: 504635
ITEM NO.
/"-1.
DESCFUEIION OF CHANGE AND STATEMENT OF REASON
AMOUNT
---~...-,---<'--
--....--......-
$11,856.69
This requested change replaces all 1,500 point tag Citec~CADA HMI software
( _j, licenses with 5,000 point tag licenses. Included ill this change is the CitectSCADA
/ 5,000 point tag Gold Support, which replaces the 1,500 point lag Gold Support. This "8t,J"'!'sf: 1f)
;' Gold Support, in accordance with the contract specification, provides a version A.....~.......- ~,'
l upgrade of the CitectSCADA software during the warrant period. The warrant ........r , , .,
\, ~~~~d~~~~~eef~~t~:~~ :~~e~~~~~sf:~I~~~~1;.) s~~ntt~~~o;~:~ ~:~:~~ance ~?Crl //
~,
1 software replacement includes the following:
I a. Two- (2) 5,000 point tag CitectSCADA Full Licenses wI Gold Support.
\'\ b. Four- (4) 5,000 point tag CitectSCADA Display Client Licenses wI Gold Support. )
c, Project Engineering and Management support to accept and integrate this /
". -t! chan98 into the current design and documentation package. c'
-.-'" L.-------\_-----_______~............----------------...----'%->""..:.>
'~g. This requested change first involves repla1cing thespeclfied and subm~(j
'" hardwired 16-channel alarm dialer with a hardwired 4-channel alarT!1Aialer. The
" second part of this change is the addition ;and implementation o~Wonderware
" SCADAlarm software alarm notification anld paging package"which will function as
'~he primary system wide alarm dialer system. The new 4--channel alarm dialer wilt
rnpnitor one- (1) local controller hardwirecl point during,sYStem communications
faiture and will function as a backup paging systel9,_"lhis backup system will only
prov~ alarm notification that the SCADA System has a communication or power
proble~ and requires attention. This alarm paging change includes the following:
a. One';;.{1) Sensaphone 4-channel alarm" dialer (Model FGD- 1104) mounted inside
of th? lr~nt.d.oor in lieu of thro.u.::l 97h llfu door. The as submitted drawings will
require rl3~lsmg. ,/'
b. One- (1) \I\1Qnderware SCAQ1\larm Alarm & Event Notification Software License.
c. One- (1) extarQal MOdel}l"tonnected to the CitectSCADA HMI main personal
computer. This'SCAQA1arm Modem requires the OWNER to provide an
additional teleph~line and designate it specifically for this alarm paging
function. /" \\
d. Project Engineering anq Management support to accept and integrate this
change)nto the current a~sign and documentation package.
e. SCAl;)Alarm Programming 'al1d Testing required for implementing the WfP
alprming database in accord~n,ce with the current specified lnputlOutput
.Summarv List. "
-$t4;819:$
File: Hulr:h1nSCtl CIlltngl> ~ COooCR!
Page 1 of 2
o~r;Atl;^,
--~
, )
/
f?J
'/;'1', \
Le~L~
09/08/2006 08:21 FAX 651 484 2248
GEPHART ELECTRIC
[4] 006/006
NOTES Special Conditions and Considerations:
a. The CitectSCADA software license replacement (Item 1) only includes
modifications to the Full and Display Client point tag licenses and does not
include additional graphic displays for the WWTP project.
bl>.,Wonderware SCADAlann programming !!1cludes15tovislons. as outlined in
It~2 above, for WTP alarms.ol]!Y...~Atatm requirements for the WWTP are
currently not included andJf-<fe'sired will require additional Owner definition
and USF~~J)rogramrmng time.
c. Thej?,WNEFais required to provide an additional telephone line and
..,designate it sp-eclfically for this alarm paging function outlined In Item 2.
d. The change request prices are based on USFCS receiving notice to
proceed with the changes in conjunction with receipt of the approved design
submittal.
8. Provisions for the physical Interface requirements between the WWTP and
the WTP personal computers are not included at this time.
f. Any additional installation material and labor requirements are not included.
Startup services not included. -- ..
,. . . . _..~~ .- _'-'.. .-.;____.. "-=,,J.' _ ...'::..-_..~.._ ..;;~ .r....._. __~ .~.-,-.r--"'. _..- ,
SCHEDULE . ~ "jt7"f'" AC"'-'P'rJffJl.,;!;
Cnange....Aequest Delivery'trfjpact: ' .. . 1."'- .. .
a. OSFCS.~rec(uiTes a project schedule extension time of three- (3) additional
~s ~~t the above system design changes.
Customer Signature
Title
Date
FiID: HutchinsM Change Ordtl1' COOOCRf
Page 2 of 2
lo C\)
-
e
e
TO: Mayor & City Council
FROM: John Rodeberg, Director of Public Works
Randy DeVries, WaterlWastewater Director
Kent Exner, City Engineer
~_H";r", "- __
.~_..~~ -or ..-__:0 ~_-.,..,,:...,,-,-,--
RE: Consideration of Approving Plans & Specifications and Advertising for Bids for
WWTF Administration Building Expansion (Letting No. 12/Project No. 06-14)
DATE: September 26,2006
Attached are Resolutions for Approving Plans & Specifications and Advertising for Bids for the WWTF
Administration Building Expansion project. These actions were approved by the City Council at the
September 13th meeting. These Resolutions formalize this process.
The Bid Opening for this project is scheduled for Tuesday, October 17th. A bid acceptance recommendation to
the Council wilI follow at the October 24th meeting.
We recommend approving the attached Resolutions.
cc: Gary Plolz - City Administrator
(,0
-
e
e
RESOLUTION NO. 13046
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 12
PROJECT NO. 06-14
WHEREAS, plans and specifications have been prepared for the construction of the WWTF
- Administration Building Expansion by construction of additions, interior remodeling, new
mechanical and upgraded electrical.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part
hereof, are hereby approved.
~~-,';~""'-'~
2. The City Engineer shall prepare and cause to be inserted in the official newspaper, an
advertisement for bids upon the making of such improvements under such approved plans and
specifications. The advertisement shall be published for three weeks, shall specify the work to be
done, shall state that bids will be received at the City of Hutchinson Engineering/Public Works
Department until 2:00 pm on Tuesday, October 17th, 2006, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center, will then be tabulated, and will be
considered by the Council at 6:00 pm on Tuesday, October 24th, 2006 in the Council Chambers of
the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned
during consideration of the bid will be given an opportunity to address the Council on the issue of
responsibility. No bids will be considered unless sealed and filed with the Director of Engineeri~g
and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of
Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 26th day of September, 2006.
Mayor
City Administrator
lPb)
e
e
e
TO BE PUBLISHED IN
HUTCHINSON LEADER
TUESDAY SEPTEMBER 12, 2006
Publication No. 7504
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given that a public hearing will be held on Tuesday, September 26,
2006, at the hour of 6:00 p.m. in the Council Chambers of Hutchinson City Center for the
purpose of:
Issuing an On-sale Wine/Strong Beer license to Country Kitchen, Matt Woelfel,
applicant, to sell wine and strong beer at a restaurant located at 528 Hwy 7 East,
Hutchinson, Minnesota.
This hearing will be held by the City Council of the City of Hutchinson. At such hearing,
all persons interested may be heard.
Gary D. Plotz
City Administrator
1lA)
e
e
e
-
MEMORANDUM
POLICE I EMERGENCY MANAGEMENT SERVICES
TO:
Chief Daniel Hatten Q
Sgt. Chris Dobratz {Jif'
September 6, 2006
FROM:
DATE:
RE:
On-Sale Wine/Strong Beer License Application
As oftoday's date, I have completed the background investigation on Mr. Matthew Woelfel.
Mr. Woelfel has applied with the City of Hutchinson for an On-Sale Wine/Strong Beer
License for Country Kitchen Restaurant in Hutchinson, MN.
During the course of this investigation, I did not discover anything in Mr. Woelfel's
background thaf would disqualify him from obtaining this license.
If you need any fur'ttler information regarding this matter. please contact me at your earliest
convenience.
1L'0
, .
.
@
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar SI., Suite 133. SI. Paul, MN 55101-5133
(651) 296-6979 FAX (651) 297-52591TY (651) 282-6555
WWW.DPS.STATE.MN.US
APPLICA TION FOR COUNTY/CITY ON-SALE WINE LICENSE
(Not to exceed 14% of alcohol by volume)
e
EVERY QUESTION MUST BE ANSWERED. If a corporation, an officer shall execute this application. If a partnership, LLC, a partner
shall execute this application. 1"--.1.'1 \ ,I - I ') ;)3
Workers compensation insurance company. Name \....0;"\1\ ({; Policy # vY c d6 '-jl.f 1./ "J-
LICENSEE'S MN SALES & USE TAX ID ():) To apply for MN Sales Tax # call (651) 296-6]81
LICENSEE'S FEDERAL TAX ID # 4
Applicants Name (Business, Partnership, Corporalion)
it. --r n(.,'
Trade Name or DBA
Partner/Officer Name and Title Address Social Security # DOB
e Partner/Officer Name and Title Address Social Security # DOB
Partner/Officer Name and Title Address Social Security # DOB
CORPORA TIONS
If a subsidiary of another corporation, give name and address ofparenl corporation
o
No. of months per year restauranl
will be open J d
Describe the premises to licensed
r(MY)'/'Y
If the restauranl is in conjunction with another business (resort etc.), describe business
e NO LICENSE WILL BE APPROVED OR RELEASED UNTIL THE $20 RETAILER ID CARD FEE IS RECEIVED BY AGED
f")L~
r
OTHER INFORMA nON
e " Ves ~o I.
><No
Ves 2.
.~ Ves ~o 3.
Has the applicant or associates been granted an on-sale non-intoxicating malt beverage (3.2) and/or a "set-up"
license in conjunction with this wine license?
Is the applicant or any of the associates in this application a member of the county board or the city council,
which will issue this license? ]fyes, in what capacity? . (If the applicant is
the spouse of a member of the governing body, or another family relationship exists, the member shall not vote
on this application.)
During the past license year, has a summons been issued under the liquor civil liability (Dram Shop) (M.S.
340A.802). If yes, attach a copy of the summons.
Has applicant, partners, officers or employees ever had any liquor law violations in Minnesota or elsewhere.
If so, give names, dates. violations and final outcome.
eVes ~o 4.
.'Yes ~o 5.
Does any person other than the applicants, have any right. title or interest in the furniture, fixtures or equipment
in the licensed premises? If yes. give names and details.
~s L No 6. Have the applicants any interests, directly or indirecl'1, in any pther liquor establishments in Minneso(a? If yes
give name and address of the establishment.Covni( y ~ 4 d..) cen1t- APe:. If ~<=)
1 CERTlEY THAT I HAVE READ THE ABOVE QUESTIONS AND THAT -mE ANSWERS ARE. . AND CORRECT T{) THE
BEST Of MY OWN KNOWLEDGE
1r,..J
('r)tJ
S~S6u
e
The licensee must have one ofihe following: (Check one)
~A. Liquor Liability Insurance (Dram Shop) $50,000 per person; $100,000 more than one per n; $10,000 property destruction;
$50,000 arid $100,000 for loss of means of support. ATTACH "CERT]FICATE OF INSURANCE" TO THIS.F,ORM.
1.1 B. A Surety bond from a surety company with minimum coverage as specified above in A. .
I' C. A certificate from the State Treasurer that the Licensee has deposited with the State, Trust Funds having a market value of
$100,000 or $100,000 in cash or securities.
IF LICENSE IS ISSUED BY THE COUNTY BOARD, REPORT OF COUNTY ATTORNEY
,'Yes UNo I certify that to the best of my knowledge the applicants named above are eligible to be licensed.
I f no, state reason.
Signature County Attorney
County
Date
REPORT BY POLICE OR SHERIFFS DEPARTMENT
This is to certify that the applicant and the associates. named herein have not been convicted within the past five years for any violation of
Laws of the State of Minnesota, Municipal or County Ordinances relating to Intoxicating Liquor, except as follows:
Signature
Department and Title
c;-s. "
Date
IMPORTANT NOTICE
ALL RETAIL LIQUOR LICENSEES MUST HAVE A CURRENT FEDERAL SPECIAL OCCUPATIONAL STAMP. FOR
INFORMA T]ON REGARDING OBTAINING THIS STAMP, CONTACT THE BUREAU OF ALCOHOL TOBACCO AND FIREARMS
AT (65] 726-0220 PS9114-2004
NOTICE
A 530.00 service charge will be added to all dishonored checks. You may a~o be subjected to 8 civil penalty of 5100.00 or 100-10 of the vllue of the check.
whichever is greater, plus interest and attorney fees.
e
1L~
li"orm No. 233-^pfllllc~ CM Retaillu.-tu
!WI.' .u.laaicallltA' Mall UqIlGl'll ""ON" P..-l.et.. (1Uv. ~13-31J
GOVEANYEN.J ~ SYSTEMS. MPLS
RETAIL "ON SALE"
cou~;a::.....~~~~~~.~~~~~,......._.}
.........._......__......C.1.t.JI......_.._....OF......JfJI.t.~w.n.alln..........................
To the...
.... .City. ..Co.unc.iL ...... ..I......... .of the.. .......... c.t.ty..... ........... ....of.l\utct>.J.ru>.\ln...................
.....State of Minnesota:
he1'ebi/ aTTPUe.s...lar a liuMto lor th~ U1m af................:~..<oiI......).~:Y..~":,................._......................._._._...............
lrom tho........d.-.::J~...................................................tJa.1I al.........~~~:..............................._........ lI.Z.Q.Q.6. to ..U
At Retail Only, wine.fntoxicating Malt Liquors,
,
lUI the lam<> are .ujin.ed, I1v law, lor co';;"umption. "OX" tkoso oertal" prom.UN in, tho......_.........................................
............. ... .............................(;.Hy.. ............. . ..............................0.1 ..............liut.c.h.ins.o..n........................_._....._........_.....................
~ lUI faUolDl1. tfJ-wit:.. ...GJ:,;:-\~~~,~.::.~.cl.5S:....t\W~,=t._~~.......
.u whlch plaoo laW appl~......operate.....tho b....u.- af...._...........":...E~s..t.":~.;:!'..n_L..............._....................._._._.........
...._............................\.........w.~.._._...._........_..~.._.'_"_... ....._..._. ...._ .........w....._.._w..~..~,.__.._.._._.._........_.....__.._._.,,_._._._._..M._.._._......_........
aM to that Mod repr...mt......aM state..~ol~':
That laW applica~0'!3.lk.~............_....\....._...oit!zm.. ...0.1 the U1li.te<l Statu; 0.1 tood moral o1wl.ractM
and repute; and oo.............uta.i.Md the aI!_ af IEl v-r-; that........... . .................................... .......pro,m.tfJr.........of tho
..tabU&hme"t lar w/W;h tM lice.... wiU b6 io8ued. if this application is tranWl.
That 1W man.ulacturer al.uch int=ica.ti.nt malt liquor. hlUl 0."11 tJUfMr.h/.p, in, whole or ;.,. parl.
in. aaid bluin.es& af said appli<Ja.7I1;......ar ""II i"tereat therein.;
Th.u .aU applioam......11I<lke......tM.J appUcatl.on pur.uant and sub;"" to aLL the law. af the StaU 0.1
Nmneaota a.n4 tho ordf.n.a.n.cu a.n4 refula/;ion.8 af saI4..........................._._........_._._.......__..__._._........_._.,_..._......
appLkabLe thereto, which. are hertby made a pari hereol. and hNobv at,.........to olw11JfJ and ~ tho lam<>;
_H..M........._........~.........._._..W._........M.............~....._.._..A.......M.....W._._.._._._..__._._.....~._._.M_M.__._..__._._.___._........___.._......_w_._.
cu.r. IItaia otMr ~ta. It &117. oIlooaJ l'tPIadou)
Each applicant further states that --..he is not now the holder of, nor has ---1Ie made applicatwnfor,
nor does ~ intend to make applicatio.n for a Federal ReI4i1 Dealer's Speciall4x sl4mp for the sale of
intoxicating liquor.
~-3\ .
Dated..._.._._........__.__..._.__.., Wl....1Q96
--~~-------
-----
p Ii DLj 'S~L .i~~i.;:-
. O. oIld.tl.7oM...._.mm........................_..._m..._._.....m....5...._......
_l..ht~~~....)D!0....~..35_D__.
160
1
'lL0
2
')Gb)
3
')L~
e
TO: Mayor & City Council
FROM: Gary D. Plotz, City Administrator
DATE: September 19,2006
SUBJECT: Draft Policy - Authorization for Grant Submittals
Past practice over the last 30+ years has been to have Council authorization of submittals
of grants Tn a f('w cases, grants have been applied for without Rdv,lnce Council approval.
Since the City has no written policy in this area, it would be helpful to clarify this past
practice and procedure. The policy would assist us in overall planning for the future, as
there is often a cash match, in-kind resources, or restrictions on the use or reuse of the
property or equipment.
e
To clarify what has already been past practice, I offer the following language to put in the
City's existing handbook on Council policies and procedures.
GRANT APPLICATIONS
All grant applications shall be authorized in advance of their submittal by the City
Council. The scope of the project shall be presented to the Council, including details on
the amount of "in-kind contributions" and/or "cash contributions". Any grant restrictions
shall be so noted. This may include restrictions as to the use or reuse of property and
equipment or any financial payback requirements, if any.
Grant applications having a value of$15.000 or less are exempt from this policy. In
situations exceeding a value of $15,000. where there is insufficient time to submit the
grant application to the Citv Council. the City Administrator shall be vested with the
authority to submit an application after prior consultation with the Mayor and/or Mayor
Protem of the City Council.
e
9l~
e
e
e
PUBLIC WORKS GROUP
Engineering. Streets & Alleys. WaterlWastewater
M
1<'
1-'
l't,. ,...
1 ,./~
E
~A
r~
lJ
1\'1
TO: Mayor and City Council
FROM: John Rodeberg, Public Works Director
Randy DeVries, WaterlWastewater Director
RE: Review of Water /Wastewater Apprenticeship Program
Presentation by Jim Miller of Bonestroo
DATE: September 21,2006
As directed by previous council action, staff has been working with Jim Miller ofBonestroo
regarding the development of an Apprenticeship Program. This process is now at a point where
final feedback and direction are needed.
Attached you will find some of the documents that have been developed thus far in the creation
ofthe Hutchinson Apprenticeship Program. These efforts have included input from all member:\;
I
ofthe wastewater treatment facility staff and represent the first stages of the inception of an
Apprenticeship program for the City Wastewater and Water Facilities. It is recognized that as .
these documents set forth an outline for the process of employee involvement and career
development, there will be changes and modifications that will further define and improve these
efforts.
These efforts will be presented to the City Council next Tuesday, September 26 through a brief
Power Point presentation.
cc: Gary Plotz - City Administrator
Kent Exner - City Engineer
John Olson - Public Works Superintendent
\ c{a)
e
City of Hutchinson - Apprenticeship Program
Established - 2006
Background
The City of Hutchinson recognizes the value of its Public Works Employees and the
development oftheir skills and abilities. The Apprenticeship Program is designed to foster
knowledge and skills acquisition empower employees to gain satisfaction in their performance of
duties related to the City, encourage long-term service to the City, and to provide the City with
competent, efficient, and effective employees.
Specifically the program establishes and maintains the following component
development. It is also recognized that the City Public Works Dep
and re-evaluate the current needs of the City and respond with <Ippr
to this program.
1.
Establish core<md specific qmriificatio
criteria for Public Works employee cl
s (inciudingjoo descriptl
~ation andjob specifi
employee
ntinually assess
tes and revisions
a.
tions;:.tp.dtrail.ling c
omB~fe,}8~~' as
senvironment.
s<l11dt]"tiiI:Iing igned to consider certification levels
sk-iHs re<tl.1~red ederal and State Government, industry standards
mmonlyaccep ed industry standards.
ns::pid training criteria will include issues and conditions specific to
f Hutchinson.
Ications and training criteria are designed to identify a core level of skills,
competencies and employee characteristics common to all Public Works
employees (Engineering, Administrative, Maintenance and Utilities).
Qualifications and training criteria are designed to identify those skills and
competencies required for each specific group of employees (engineering, facility
maintenance, infrastructure maintenance, mechanics, cemetery, water and sewer,
and other Public Works sectors.)
. dentified and upd to include specific
oyee characteristics beneficial to the
b.
e
c.
d.
e.
2. Establish base pay modifiers and pay advancement for longevity and experience within
Public Works, in accordance with common practice for departments recognized by
Minnesota cities serving populations between 10,000 and 20,000. In addition, a modifier
may be utilized when an employee partially completes a portion of the personal plan at
the recommendation of the WaterlWastewater Director or Superintendent and approved
by the Public Works Director and, ultimately, the City Administrator.
3.
Establish a format for the Public Works Director and supervisory staff to utilize when
evaluating and categorizing employee status with regard to maturation within their
positions. This shall be accomplished utilizing information within this program
documentation which is further delineated in the "Maturation in a Position" section.
e
a.
The format coordinates existing City personnel review system and further describes
specific components of personnel development to be included with the existing format.
1
\DLc0
e
City of Hutchinson
Public Works Department
Apprenticeship Proeram
Introduction
The City of Hutchinson Public Works Department like many others within the State of
Minnesota and the U.S. is facing the retirement of a significant percentage oftlly work
force over the next ten years. This mass retirement of senior employees cOl.llq:pJ;eate a loss
in the proficiency ofthe remaining employees. ,0
The concept of th.
grid establisheci
consider the fall
am includes sta
. on. There will b
employee deve
ly allow for traditional
ognizeSthat there has
employee's tenure and
The Department recognizes that the budget constraints w
successive planning or job-shadowing. The Department
historically been a three to six month eriod between the
tbecH:placement oHhat :::mplo -
e
1.)
2.)
3.)
with the existing base pay
e modifiers to base pay that
ment:
kill
Employees encouraged to earn modifiers to their base pay by establishing a
positive career path.
D)
oyees not already'
ents ofthe
me. If at that time
based on the
Participation
Participation in the Apprenticeship program is optional. Each Jahu
participating in the program will be given the 0 to enroll per the re
program. Those already participating may hav ptiontoopt out at t
only part ofthe objectives were attained, only modifiers will be
percentage completed.
Licensure /
ated. Skill
sed categorization of employee skill into the
a for water and wastewater personnel. (A,B,C, and
e
Other Public
L T AP or speci
field test.
ployees may fall into the CDL system, MNDOT, MPCA, MDH, MN
rograms or demonstrated skills that may include a written test, panel review or
2
\OCB
e
City of Hutchinson
Public Works Department
Apprenticeship Pro2ram
Each Public Works sector will identify and develop a progression of demonstrated skills and
ability for each of their job classifications. This will also identify the modifier associated with
each level of employee accomplishment.
This program is intended to not only improve the performance of duties by employees within the
City, but also provide those employees with a progressive career path that will result in better
perception of their position with the City and longevity.
Many Public Works departments in Minnesota recognize advancements in licensure and/or
delllQnstr~a!ed skills ;H~ modifiers to their base pay rates. ~- - --
This modifier for licensure and skill focuses not only on the license or demonstrated skill but
also on the application ofthat skill to the benefit of the City.
For each identified license or skill, a submittal of documentation of that achievement will be
provided. (See Appendix)
e Experience /Lon2evitv
e
Much of the work conducted by Public Works is seasonal, depend
therefore, needs to be responsive to the climate within the commu
conditions and what needs to be accomplished is generally gained anI
expenence.
weather, and
gnition of those
ugh direct work
The previous pay system allowed only tim
. is a recognition of years of service but inc
skills obtain ourse of emplo
a position. The A
the value of the e
tice Program not only
ee longevity and
. The longevit
employment
the employee a
ars. (5, 10,15
ill also consider major milestones of
3
\ l)V0
e
e
e
City of Hutchinson
Public Works Department
Apprenticeship Proeram
Maturation In A Position
The Department has observed that employees typically progress through five stages of
maturation in their employment (apprentice, adjusted, able, accomplished & advisor).
It is natural for individual employees, based on their individual abilities, to s
of the stages above apprentice. Many employees stop maturing at th
the accomplished stage, but only a few employees mature to t
maturing at any
most others at
The program i
provide appro
to be above b
Adding a modifier to identify the maturation of an emplo
able to mature to their greatest potential. More mature e
direction, fewer resources, and ar . effective. Matur
they know how to make the
ides anll1Centive for employees
equireless supervision and
es not()l.lly know their jobs,
employee reachi
ation modifier
eir greatest potential. Therefore, to
vels above 'adjusted' are designed
,
description of the stages of maturation in a position thd
rentices
A
Apprentice employees:
~ Are learning the basic rules, procedures, and policies that affect their
employment.
~ Are only beginning to understand the basics of being a City employee, like
the policies and rules relating to their position, the chain-of-command, and
the general expectations for the work they do.
~ Are very dependent upon supervisors or other senior staff members.
~ Routinely have questions about what to do, even questions related to their
day-to-day routine.
~ Are learning procedures for various tasks that are a part of their day-to-day
jobs.
~ Are learning to use the tools of their trade, and some of the tools may be
new to them.
~ Are beginning to become aware of, but often do not understand, the
policies affecting the department and the climates in which the policies are
applied.
~ Apprentice employees rely solely on their supervisor to interpret policy.
4
1bU:)
e
City of Hutchinson
Public Works Department
Apprenticeship Proe:ram
Adiusted: In the first stal!:e of maturation, emplovees become adiusted.
Adjusted employees:
Able: In t
).- Are aware ofthe basic rules, procedures, and policies that affect their
employment.
).- Know the basics of being a City employee, like the
relating to their position, the chain-of-comman<:i,
expectations for the work they do.
).- Are still dependeT'.t l1l'lon supe....:' SGrs u!",(jtlier-sen;or s
).- Often have questions about to dO,Parti<;:ularly i
ofthe obvious dfLY-cto-day
).- Are stillleart1iI1~~mas
of ir day-tQ-dayjpbs.
the tools. ()ftheir
tly.
awateneS$gf,
thedepartlJ.1f:
eurployeeS .
e still learning how to use them
e
n understanding of, the policies
d the climates in which the policies are applied.
lcally rely on their supervisor to interpret policy. i
sta e of maturation em 10 ees become able.
Able employees:
e
).- Know and have at least general understanding of why rules, procedures;
and policies affecting their employment exist.
).- Are comfortable being a City employee and know their position, have
exercised the chain-of-command, and understand the basics of the chaip-
of-command used in other related departments.
).- Understand specific expectations for the work they do.
).- Are less dependent upon their supervisors or senior staff members. They
seldom have questions about what to do, but still routinely consult
supervisors and senior staff when they encounter moderately difficult
tasks outside of their normal daily routine.
).- Are proficient in the use of tools and equipment routinely used in their
position within the department and the climates in which those policies are
applied.
).- Typically know the reasons behind most of the policies affecting their
position within the department and the climates in which those policies are
applied.
).- Have an understanding of how other departments interact with one another
and are aware of most of the services provided by the City.
5
\ D L:)
e
City of Hutchinson
Public Works Department
Apprenticeship Proeram
Accomplished: In the third stal:!e, emplovees become accomplished.
Accomplished employees:
e
Advisor empl
>- Exhibit all of the characteristics of an able employee, but in addition, have
a certain skill or set of skills that are of significant value to the department
or the City as a whole. For example, they may have specifi
an area affecting Public Works skills in constructio
metal fabricating, or be particularly skilled atQP~~t
__\;QJJip.D1ent _~ h ...
>- Are typically'known for their p ular skiUor know Ie
often seek accomplished emp for their skills or
sought out for adyigeand oft specifi(;irlpllt into
by the departrn.el1tfelating to. a of their expertis
",..".--::,.",-.-
ase, Others
ge, They are
dures used
s become advisors.
e
>- hibit all oftlie of an able employee and have become
a()(;omplishedin at least one area affecting Public Works.
>- A.d'\Tise those up in the chain-of-command and mentor those down in the
chain-of-command. If there are questions, employees seek them out for
answers. Ifthere are recommendations to be made, supervisors seek their
advice. They are leaders in their fields.
>- Have an extensive understanding of how other departments interact with
their work, and can recognize opportunities to improve interdepartmental
relationships.
>- Are aware of the services provided by the City and can direct the public or
other staff to the appropriate resources in unique ways.
>- Are often recognized by other departments for the skill, experience and
knowledge they possess.
>- Are comfortable explaining policy, procedures and limitations to the
public, employees of other City departments, to subordinate staff, and to
supervisors at least one level above their immediate supervisor.
>- Provide input that shapes policy, procedures, tools and equipment, and
contract maintenance used by the department.
>- Generally no longer communicate with supervisors using specific
questions about what to do. Most often, they are communicating with
supervisors in the form ofinforrnative reports, identification of how
problems were solved, and lessons learned.
6
'D&)
e
e
e
;e, knowledge, and skill all of which are
Ild City.
~ Are recognized for C#yof
very valuable to th
City of Hutchinson
Public Works Department
Apprenticeship Pro2:ram
Implementation of the pr02ram
1. The maximum pay available for any given level of employee will not exceed two
grade levels above their existing grade.
2. The relative value of the three modifiers (LicensurelDemonstrated skill,
ExperiencelLongevity, and Maturation in a Position) should be distributed
following manner:
b.
a. Operator, Technician and Other Non- Leaders
i. LicensurelDemonstrated Skill = 55%
ii. ExperiencelLongevity = 15o/I! .
iii. Maturation in a Po 'tion = 3Q~
g Leatls and Ce
ed Skill == 30%
= 15%
ion = 55%
3. Position-based criteria id
communicated, so it is a
elements of each modifie .
I 'ous employee classifications is to be clearly
nt to management and staff that these criteria fit as
a. For example, Licensure/Demonstrated Skill modifiers for Wastewater
Treatment Operators will use a combination of the Minnesota Pollution
Control Agency's D, C, B, A licensure requirements for advancement, in
combination with a review of acquired skills as they specifically relate to
operations at Hutchinson's Wastewater Treatment Facility.
b. Criteria for each modifier will be clearly published, communicating with
employees a clear path for attaining various modifiers and identifying the
resources needed for employees to advance.
4. Existing Public Works Staff.
a. Upon request, existing public Works employees will be given the opportunity
to be 'grandfathered' in at their existing grade/level. They will be given
specific development goals as part of the typical annual review process
currently used by the City. These employees will not be eligible for base pay
modifiers.
l~
e
e
e
City of Hutchinson
Public Works Department
Apprenticeship Prol!ram
(Implementation conLY
b. Upon request, existing or new Public Works employees can request an
evaluation by supervisors for placement at the appropriate place within the
new system.
c. Upon attaining requirements identified, including time requirements,
employees would be eligible for appropriate base pay modifiers. Subject to
existing personnel poIiciell, existing employees requesting. to e part of the , .
new system will be paid a minimum of the base pay 1 are eligible to
receIve.
5. The financial impact of this system will be
budgets.
a.
ion with employee
grades of the existing pay system.
6. TIll
a y to adjust special skills, modifiers and
ed upon by the Department of Public Works
by the Public Works Director and Human Resources
sup
Dir
8
lO La)
e
e
e
List of Appendices-
A. Job descriptions
c7&
City of Hutchinson
Public Works Department
Apprenticeship Pro2ram
B. Detail of Water /Wastewater Progressive Ranges
C. Special Skills Available per Position
D. Lists of licenses, Certific1ff:ions;S"cIiodtsaild Pro
E. Goal Setting Form
9
\O~
e
Hutchinson Wastewater Treatment Plant
TO:
FROM:
DATE:
SUBJECT: Apprenticeship Program Agreement
^ 1"~ .- ___, -_~.~.i.:-. -, .~~-.. . ~--'~ -- --
Younave been selected -to enter the Apprenticeship Program at the Hutchinson Wastewater
Treatment Plant (HUTCHINSON WWTP). The goal of this program is to provide you with the
opportunity to learn and develop the technical skills required to competently operate or provide
support to the City of Hutchinson Wastewater Treatment Facility. Development of these skills will be
achieved through interactive training, both at this facility and through outside sources. Through the
course of this program, you will or may be required to obtain certifications, issued by the Minnesota
Plant Operator Certification Board, as outlined below and advance to the "A" level of wastewater
certification in the state of Minnesota:
e
Apprentice Entry Level
. You must have adequate knowledge of City Policies, permit parameters, WW Technology
and confined space regulations and requirements. Obtain CDL-B certification.
. Once you are meeting expected performance standards, you will advance to Apprentice
Range I.
Apprentice Range I
. You must obtain level "D" certification in wastewater treatment within two (2) testing
cycles after employment. This is required for continued employment (this applies to
probationary employees only).
. Attain Special Skill approved by your supervisor.
. Once level "Dn certification is attained and you are meeting expected performance
standards, you will advance to Apprentice Range II.
Apprentice Range II
e
. You must obtain level "C" certification in wastewater treatment within two (2) testing
cycles after qualifying for the exam. This is required for continued employment (this
applies to probationary employees only).
. Attain Special Skills approved by your supervisor.
. Once level "Cn certification is attained and you are meeting expected performance
standards, you will advance to Apprentice Range III.
1
lO~
Apprentice Range III
e
. You must obtain level "S" certification in wastewater treatment within two (2) testing
cycles after qualifying for the exam. This is required for continued employment (this
applies to probationary employees only).
. Attain Special Skill approved by your supervisor.
. Once level "S" certification is attained and you are meeting expected performance
standards, you will advance to Apprentice Range IV.
Apprentice Range IV
. You must obtain level "A" certification in wastewater treatment within two (2) testing
cycles after qualifying for the exam. This is required for continued employment (this
applies to probationary employees only).
. Attain Special Skill approved by your supervisor.
. Once level "A" certification is attained and you are meeting expected performance
standards, you will have completed the Apprenticeship Program and have attained the
highest level of certification for a Wastewater Operator.
~ --
Note: Any indIVidual entering this apprentice program with Minnesota Wastewater Certification is
not held to sequential progression in certification advancement. If education and/or experience
conditions are met to qualify for a specific level of testing, the higher test may be taken. For
example, if an individual enters the apprentice program with a "C" Wastewater Certification and
four years of experience, the individual may skip the "S" level exam and take the "A" level exam
as he/she is qualified by experience. However, sequential testing is encouraged as level of
knowledge demonstration is increased with each testing level. In any case, the two testing cycle
e requirement of passing the exam for continued employment will be enforced.
Apprenticeship ProQram AQreement
. I understand the Apprenticeship Program and agree to its requirements and expectations.
I
. I understand I am required to develop and maintain expected work performance
standards of the Hutchinson WWTP.
. I also understand I am required to obtain Minnesota Plant Operator Certifications as
outlined above.
. I understand that meeting these requirements is necessary for continued employment at
the Hutchinson WWTP.
. I understand that personnel issues including, but not limited to, misconduct may affect my
continued participation in the Apprenticeship Program, pay increases, and my continued
employment with the City of Hutchinson per the discretion of City Administration.
e
Signature
Print Name
Date
2
1[)~
Q
e .....
Hutchinson Area Health Care
Hutchinson Community Hospital
Bums Manor Nursirl!o! Home . Dassel Medical CeWer
1095 Highway 15 South Hutchinson, MN 55350 (320) 234-5000
September 20, 2006
TO THE HONORABLE MA VOR STEVE COOK AND
HUTCHINSON CITY COUNCIL MEMBERS
RE: Consideration of Land Purchase
Dear Mayor Cook and City Council Members:
The Hutchinson Area Health Care (HAHC) Board of Directors met in regular session last evening to
discuss the agreement reached on purchase of property situated east of Menards as the setting for
HAHC's new care center.
The following is an excerpt of minutes reflecting that discussion:
"Real Estate Purchase: A letter from Abel Realty-Advisors, nc,Of Minneapolis was presented
and discussed. (See attached.) The letter outlined the basic terms and conditions of an
agreement reached for land acquisition for HAHC's new care center. The purchase price of the
land, closing, title examination, access to property records, closing costs, purchase agreement
and estimated transaction timeframe were detailed.
e
"Members reviewed a letter from Presbyterian Homes that stated their commitment to a joint
venture with HAHC. (See attached.) The Board some time ago had identified the need to
upgrade or replace Burns Manor Nursing Home and determined that the option of remodeling the
facility would be prohibitively expensive. Should the proposed agreement with Presbyterian
Homes to develop a senior care center fall apart, HAHC could sell the land with no apparent
penalty to the organization. Members agreed that the risk of purchase was outweighed by what
can be accomplished with this purchase.
"The recent approval from the State of Minnesota for an exception to the nursing home
moratorium gives HAHC extra money to use to fund the project. The project needs to begin
within an 18-month timeframe. Members agreed that the purchase is necessary at this time.
"Following discussion:
"Motion was made by Snapp, seconded by Knutson, to forward a recommendation to the
City Council for approval to purchase the Sitz property east of Menards for the setting of
the new care center at a purchase price of $1 ,300,000 ($35,278 per acre). All were in
favor. Motion carried."
Phil Graves, Linda Krentz, Marc Sebora, and I will be available at your meeting on Tuesday evening to
answer any questions you may have regarding this.
Sincerely,
HUTCHINSON AREA HEALTH CARE
e
)A10't-.i:} [f~ciJf~
Mary ElleD Wells
President and CEO
"
MEW~
Attachments (2)
xc: Linda Krentz, Burns Manor Nursing Home Administrator
loL~
SEP-14-2006 THU 11:56 AM FRANCE OFFICENTER
FAX NO. 9529215801
e
ABEL REALTY ADVISORS, LLC
3601 Minnesota Drive. #800
Minneapoli$, MN 55435
952-921-5820 Fax 9S2-921~5801
September 7, 2006
Mr. Phil Graves
President
Hutchinson Area Health Care
1095 Highway 15 South
HLJtchinson, MN 55350
RE: The Sitz Property
Hutchinson, Minnesota
Dear Phil:
e
This letter outlines the basic terms and conditions pursuant to which Hutchinson Area Health
Care will pun;hase the Sitz Property. The Sitz Property contains approximately 37 acres of
vacant land. The goal is to acquire this land parcel for the future development of a senior care
campus, including a site for the replacement of the Burns Manor Nursing Home.
Following is a brief summary of the land parcel purchase terms.
1. Purchase Price. $1,300,000 ($35,278 per acre) supported by a third party market
value appraisal.
2. Closing. 30 days after end of the contingency period and in any event, not earlier
than January 2,2007 or later than January 15,2007.
3. Conti"l~encv Period. Approximately 90 days to conduct typical property
investigations.
4. Earnest Money. $25,000
5. . Title Examination. SeHer, at its expense, shall deliver title evidence and survey
for Buyer's review.
6. Access to the Property and Records. Buyer shall have access to the Property for
completing any tests, studies, and other investigations deemed necessary. Seller shall deliver all
rocords affecting the Property to Buyer.
e
7. CIOSinll Costs and Prorations. Seller shall pay deed tax and Buyer shan pay cost
of recording documents. Closing fee charged by the title company shall be equally split with
Sellers' share of closing fee not to exceed $150. Seller and Buyer shall each pay its own attorney
P. 02
rDLb )
SC:P::"14-2lJlJo THU ll:bo AM FI\ANCC: OFF1CENTER
FAX NO, 8b2~21b~UI
r. UJ
e
costs, broker/consuJtant fees, and appraisal expenses. All other costs and expenses shall be
prorated as is customary. Buyer agrees to pay expenses not to exceed $10,000 to Sellers as part
of the consideration for the Purchase Agreement
8. Purchase Agreement. Buyer's attorney has prepared the Purchase Agreement
which has been initially approved by the Seller's attorney.
Following is an estimate of the time frame under which the transaction should be completed.
Letter of Intent
Execute purchase agreement
Hospital board approval
City approval
Execute pun;hase agreement
Complete due diligence investigation
Closing date
signed 8-2-06
in process
9-19-06
9.26-06
10-1-06
12-31-06
1-15-07
After your review; please let me l(j\ow if you have any questions.
Sincerely,
Abel Realty Ad
~
OO,lU4J
c.eM
e
e
2
\DL0
Sep 1S 06 10:04a
e
1~1
PRESBYTERIAN
HOMES & SERVICES
Senior commutliti~r
desig>l~d with th~ hand
eof experirou. a luart
for ~xt:~lumc~ and 011
eye to the futm'e.
e
Valerie Alt
651-631-6115
p.2
PRESBYTER
H 0 M E S
A N
September 19. 2006
Mr. Phil Graves
Hutchinson Area Health Care
1095 Highway 15 South
Hutchinson, MN 55350
Subject: Land Purchase and Joint Venture
. Dear Phil:
Thanks again for your call and up~ate on progress being made on
advancing a comprehensive plan to develop a full continuum of care for
olcJer adults to serve the greater Hutchinson area. _____u_
We understand that you are now in a position to acquire a well
positioned property that will enable planning and eventual development
of a regional center of care and services that will coordinate and enable
development of bringing together the types of services and amenities
that older adults in Hutchinson are looking for and that will add value to
the hospital system as well.
We continue to be committed to a joint venture, although the exact
details have not yet been fully worked out. We encourage Hutchinson
Area Health Care to purchase this land, which will enable construction of
a new care center and eventually a broader continuum of care including
housing, assisted living, memory care, town center and potentially
coordinating other home and community based services from this site as
well. We believe that completing the land purchase will be key and a
significant step in helping make the broader vision a reality.
If you have questions or would like additional information or further
discussion, please contact me at 651-631-6133 or email at
dlindh@lpreshomes.orq.
Thanks again.
Sincerely,
D ~....~:-.-
., ~-l
~S"""
Dan Lind h
President
/,f,::;"!g,;-""J~":: i::~ St"'-:.'."C~'J
2845 Hamline Avenue North. Suite 200, Rosey;]l.. MN 55113 Phone (651) 631-6100 Fax (651) 631-6108
)DG0
_
_
_
PUBLIC WORKS GROUP
Engineering, Streets & Alleys. Water/Wastewater
l' ;1if
! '" It
E
lVi
".-...."
4j'<o-J
Il.
N
A
[)
u
M
TO: Mayor and City Council
FROM: John Rodeberg, Public Works Director
RE: Update on Highway 7 Project
DATE: September 21, 2006
Kelly Brunkhorst, the Minnesota Department of Transportation's Project Manager for the Trunk
Highway 7/15/22 Proj ect, is planning on attending the meeting to update the Council regarding the
project. She will discuss the status and schedule of the current work, and answer any questions from
the Council.
10L:)
e
MEMORANDUM
DATE:
September 20, 2006
TO:
Hutchinson City Council
FROM:
Rebecca Bowers, Planning Director
SUBJECT: REQUESTED REVISION TO THE LOCATION OF THE BERM FOR NEW
DISCOVERIES MONTESSORI AT THE MCLEOD COUNTY FAIRGROUNDS.
ReQuest:
The applicant is requesting a revision to the location of the berm at the McLeod County
fairgrounds for the proposed elementary Montessori charter school.
Previous Actions:
e The Planning Commission held a public hearing at their August 15, 2006. meeting. Several
residents from the subdivision to the west spoke regarding their concerns on the location of
the proposed school. The Commission recommended that the applicant meet with the
neighbors to develop a plan to provide screening between the homes and present it to the
City Council. A site plan with the location of the berming was presented to the Council at
their August 22nd meeting and a conditional use permit was approved by the Council. :
Proposed ChanQe:
The berm has been constructed in a location much closer to the homes to the west than was
shown on the approved plan. The actual location of the berm, in relation to the approved
location, is identified on the attached site plan (refer to attached plan).
Staff is requesting direction from the Council on the berm as it was not constructed in the
approved location that was presented to the adjacent property owners or the Council.
e
IDL~
e
w
Z
'"
"
'"
~
ui
0;
"
.
.~
50
w
U1
or:
W
f-
<f. .
3~
N
:S
w
Z
e
o
O~I
I"--
o
o
o
. ~:..:Q' .
..t)'.::g..:
. ,",1.0 <(."
. .--I OJ ~
I.Z:";
..", O.
.:.,'Z U."
l~'
..J
cL
cL
z
e ---1 0
<( I-
::::J 2:: <(
I- 0::: U
U w 0
<( OJ ---1
~o
w
U
w
8 ~ ffi
o z
~ ~ ~~ ~
~ ~iQ g~ ::
~ ~ 5: 8 ffi ~
c _ ~ .,.. V', 0
u i= ~8 ~
~ ~ ~ ;:;ili ~
z ;:rj fQ ~ ~ x
o ~6 xz ~
~ ~~ ~g tr'
8 ~ 22::Jb:: ~
0: ~ o~ ~~ it
~ 8 E:~ ~8 Vi
~ ~ ~:;; ~n~ a:.
6 ~ ~~ ~~ ~
~ 6 L2 '.D t},'l..L.. C
[3 8& ~~ Co
~ Co :s:LD ~tri @-
~ 8 Cl ~ :j~ U1
Z ~ l=! ~ <( [D ~
0: ~ tiSlt 5~ N
~ ~ e:~ 0 8
8 ~ ~~~ !~ 3
a: p ~~;i wX ~
~ ~ ~a~ :s~ ~
d ~ sfSt:=: ~~ ~
g ~ 2S ~~ ~ ~ ~
o LU 5~5 ~~~~
~ > o:2:~ Ot-r-hl
~ ~ ~~~ .~~~ 8~
s U O::I..JJa::~b3:",
~ ~ ~~~~~;~ ~
~ I ~~~~~~,t'j 5
0.. ~ v'Jw<(o:oz~ ~
I ;r, :sg:~~~0Si 3
~ "2 gs~~~~5:f3 3:
~ ~ 8~oCD~[5~~:X:
(l) a:, t-'P.t-O~I~ &
r.n ~ 0 g~~~~~~ z
W ~~~Lri~::;g~~~~ g
b t;155~g~~~a:~;:~~ ~
Z OUJ<.iJI<CQt. ~Z~'ic.::: ~
I-~~'Q~L Cl~~~ <./1
--1 ~~bi~<r~~~~::;1: is
<r:: tJ~Ot-~:X:'=OXt;;W> u
0::: .....- 0<:,. Z Z 0 UO':l..... L.iJ >- :::..':
ci:~:stjt;,:5g~~~~ g
" ~~:t~~::;"
" ~t{I Z z;i 2'
q..,., .or"':o.:i
:E
~
~
o
e-
,.
'"
<5
'"
u
S
'"
~
~
z
<(
--l
0-
W
~
U)
IDU!)
e
e
e
RESOLUTION NO. 13044
RESOLUTION APPROVING A VARIANCE
TO ALLOW IMPERVIOUS SURFACE COVERAGE OF 31 % IN THE SHORELAND
DISTRICT FOR PROPERTY LOCATED AT 915-2ND A VENUE S.W.
Whereas, Christian Christensen, property owner, has requested approval of a variance to allow a lot
coverage of 31 %, which exceeds the 25% coverage allowed in the shoreland district ordinance, for
property legally described as follows:
Lot One (1) of Auditor's Plat of Lot Twenty-seven (27), Lynn Addition, Hutchinson, Minnesota.
Whereas, the Planning Commission has held a public hearing on September 19,2006 on the request and
considered the standards for granting-a ';ariance and puhlic tf'stimnny, along .....ith the o.:fft:,,:~ L,[th;:
variance on the health, safety, and welfare of the occupants of the surrounding lands, and the effect on
values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby
recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission and
hereby does recommend approval of the variance subject to the following fmdings and conditions:
1. A fmding of undue hardship has been found due to the unique shape of the lot;
2. The garage size may be changed from 960 sq. ft. to 984 square feet.
3. A rain garden must be constructed by July 1,2007 to treat stonnwater runoff.
Adopted by the City Council this 261h day of September, 2006.
ATIEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
tO~
e
e
e
MEMORANDUM
DATE: September 20,2006
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A VARIANCE TO ALLOW IMPERVIOUS SURFACE
COVERAGE TO EXCEED 25% IN THE SHORELAND DISTRICT FOR
PROPERTY AT 915 2ND AVE. SW.
". ".
,~, '(;. ..
Request:
Christy Christenson is requesting approval of a shoreland district variance to allow
impervious surface coverage of 31 %, where 25% is the maximum allowed. The City
granted a variance for the construction of a detached garage in the front yard in May 2006.
One of the conditions of the approving resolution was for the applicant to provide a survey
of the property with the building permit application and address the drainage issues. After
the survey was reviewed, staff discovered that the impervious surface coverage would
exceed the 25% maximum allowed in the shoreland district, requiring another variance to
allow 31 % impervious surface coverage.
Staff had recommended denial of the variance to the Planning Commission. Additional
details and staff analysis on the proposal are contained in the attached staff report.
PlanninQ Commission MeetinQ:
The Planning Commission held a public hearing and considered the request at their September
19, 2006, meeting. Two residents, in addition to the applicant, spoke on the matter. The
applicant provided reasons why he could not comply with the 25% maximum coverage,
discussed additional background regarding the coverage on surrounding properties, and letters
in support of his variance. Paul Betker suggested moving the garage closer to the road and
brought up the drainage issues of the neighboring lot. Matt McMillan spoke in support of the
variance and stated that they share a driveway and that the coverage would be greater with
separate driveways.
The Commission asked why the coverage issue hadn't been brought up before and discussed
the coverage requirements. Staff stated that the requirement has been in place since 1992
and staff was not able to determine the coverage until the survey was provided. There was
discussion on different options for reducing the coverage, such as eliminating areas of
pavement, alternative paving options, and staging paving. The Commission and staff also
discussed the intent of the ordinance, water quality, and rain gardens to treat additional runoff.
ID~
e
e
-
After discussing the proposal further, the Commission noted the uniqueness of the property,
such as the large size of the lot, the shared driveway, surrounding properties, and his
willingness to plant a rain garden. The Commission made a motion to recommend approval of
the request with hardship stated as the unique shaped lot and to add a condition that a rain
garden be constructed on his property to treat the additional runoff. Staff stated that the size
of the garage also needs to be amended as the applicant requested a revision to increase the
garage from 960 to 984 square feet.
Recommendation:
The Planning Commission recommended approval (6 ayes, 1 nay (Otteson opposed)) of
the variance with the stated findings and conditions in the attached resolution.
IDLe)
CROW RIVER
':f.---
~\\Jt~
G~ Ot .,.
~Q
~1
- - -'OSo.........
~"'"
.,.....,. -- ___ _ -cc;o\.-- ---
....--- --- z,c;o\- --
-- -
__ ___ _ _,.<;0\---
-- ____ _-10.56_ ,./""
'" '\.
"-'C~ "'\. \
,-4.__ __ _ \
~ \ \
......
......_,~:;.S
'~,
",
-,/
/
../
/../
, 11.
\/,
~
'-
"",-~6'~"
'.
I-
III
-<
U
::::t
~
o
U')
o
N
-.......,
i
. " /
';.. --...... .-/ I
_. 1(";
"', v1S5_ _ /
'"
.....
.......
-'-
.054 I
.....-..__ CO
............ - -::-.:. .,./
-......- -Z;9C~./
GARAGE (DETACHED) SElBACKS
SIDE: 6'
REAR: 6'
FRONT: 30'
SECOND AVE. S.W.
PROPOSED BUILDING AREA=961 SQ. FT.
LOT I, BLOCK 27- 18,880:i: SO. FT
BUILDING PERMIT FOR
CHRISTY CHRISTENSEN
LOT 1, BLOCK 27
LYNN ADDITION
HUTCHINSON, MN
. DENOTES IRON PIPE FOUND
SCALE: 1 INOi = 50 FEET
.AJNE, 2006 FILE NO. 2617
I hereby certify that this survey, pion. or report
WQS prepared by me or under my direct supervision
end that I om a duly Registered Land Surveyor
under the la of the state of Minnesota.
15475
MF
---
\
,
I
'--
'I)
'-
" ,
'~
'(
c....;
",'"
-:,..,;
rf
.~
\
\
,
':.>
~~
\
I
\
\
\
\
\,
.............
"'--
.'-., ----- - -
,
.'
.,~
e
e
e
'f'I"I/I"-W/#/"#,-/'.'-',"" ."-'...;...../_;~;:.K/A1:~/,./I/I'/A'/I/.#"/,/_/'/.I,./S'-'".E..4-.-,.. '""', "";,....;,."/;""(..'"'/.....;.,...;".../.L"'I/...../_.../I~(I'"/..r,.....~/""',~~,{p/*/;,f,.;:.I"Yi/If'/l/.4T/'/~IJ'.IYI/I/I/,6'/'_/'hlII',:iP_:#"~(:
~ DIRECTORS REPORT - PLANNING DEPARTMENT \
t;,/...../I'".,./I/I;~....~/''*''#;'''iI1';'/I/#/I/'/,8/I/A'/''/~,I#76rI/#/.#/;JtI;~N';_,''''XP;,:JIr/'/K/'/I/.#7A'/I/.#;W_/,I/I/.../.IfI;.....hII':.:#"-..r.~;;r/A'/'/P/.w/_I~/I/.../;lYI'.-/1"hI':1U');"Af.~1#;"'/-'I"jl
To:
Hutcbinson Planning Commission
(persons in attendance at Planning StafTMeeting (in bold) :
From:
Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Dan Sexton,
Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny
Rutledge, Kyle Dimler, Kent Exner, Mark Scbnobrich, Marc Sebora,
Gary Plotz, Ken Menill, Jim Popp, Dan Hatten, Dick Nagy, Rebecca
Bowers and Bonnie Baumetz
Date:
September 6, 2006, for September 19, 2006, Meeting
Subject:
Variance to Allow Impervious Surface Coverage to Exceed 25% in tbe
Shoreland District for property at 915 2nd Ave. S.W.
Applicant:
Chri~tian <"':'.hristens:,:n,Propert)' Owner~ -
DESCRIPTION OF VARIANCE REQUEST
The City granted a variance fOT the construction of a detached garage in the front yard in May
2006. One of the conditions of the approving resolution was for the applicant to provide a survey
of the property with the building permit application to address the drainage plan. After the survey
was reviewed, staff discovered that the impervious surface coverage would exceed the 25%
maximum allowed in the shoreland district. The applicant is now requesting a variance to allow
an impervious surface coverage of 3 I %.
The Shoreland Management Ordinance requirements for impervious surface is 25% lot coverage
(Sec. l52.04l,(B)(l)). The coverage calculated with the new garage and additional paving area is
31 %. The applicant states that the hardship is "The shared driveway does not allow parking in I
the driveway. The majority of the shared driveway occupies his property through easement
which increases the impervious area. He states the narrow long lot also factors into the need for a
long driveway as opposed to a wider shorter lot."
GENERAL INFORMA nON
Existing Zoning:
Rl (Single Family Residential)
915 - 2nd Ave. S.W.
Property Location:
Lot Size:
.46 acres
Existing Land Use:
Single Family Residential
Adjacent Land Use
And Zoning:
Single Family Residential and Medium Density Residential to the south
Comprehensive
Land Use Plan:
Traditional Residential Neighborhood
\OCV
e
e
e
Zoning History:
A variance was granted in 2002 for replacement of a non-conforming
shed 2.4' from property line. A variance was granted in May of 2006,
to allow construction of a 960 sq. ft. detached garage in the front yard.
Applicable .
Regulations:
Section 152.041 City Code - Shoreland Ordinance - Stormwater
Management: (B) Specific standards.
(1) Impervious surface coverage oflots must not exceed 25% of
the lot area.
Analysis and
Recommendation:
Staff met the applicant on site to review site conditions and discuss alternatives to the requested
variance, such as reducing the amount of coverage on the site. The applicant has shown he can
reduce the amount of existing hard surface area by turning some of the existing pavement into
lawn (shown in green on the attached drawing), however the proposed coverage would still be
approximately 31 %. Staff suggested that the applicant plant a rain garden to accommodate some
of the I''.In-offfro:n th:- additional imp~ous surface. The applicant;s willing to dose and has
shown a proposed location Jihe raingarden on the plans, however the details of the raingarden
have not been developed.
At the staff meeting, there was discussion by several staff members that the applicant should be
able to meet the 25% coverage maximum by various methods, such as reducing the amount
pavement, reducing the size of the garage, rotating the garage to make use of the existing
driveway, or installing alternative paving methods that are pervious. Staff discussed some of
these options with the applicant, however he has identified various reasons why these options will
not work for his personal circumstances.
In order to grant a variance, a fmding of undue hardship must be found. Undue hardship, as used
in connection with the granting of a variance, means the property in question cannot be put to a
reasonable use ifused under conditions allowed by the official controls, the plight of the
landowners is due to circumstances unique to the property not created by the landowner, and the
variance, if granted, will not alter the essential character of the locality. Economic considerations
alone shall not constitute an undue hardship if reasonable use for the property exists under the
terms of the ordinance.
Overall, staff recommends that the variance should be denied due to various methods which could
be used to reduce the amount of impervious surface, based upon the following findings:
l. No finding of undue hardship .has been found.
2. The applicant has other reasonable options to construct a garage that would not exceed
the 25% maximum impervious surface coverage, such as reducing the size of the garage,
rotating the garage to make use of the existing driveway, reducing the area of pavement
or constructing the paved area with pervious surfaces.
3. The property can be put to reasonable use ifused under the conditions allowed.
4. The plight of the landowner is self-created.
Cc: Christian Christensen, 915_2nd Ave SW
\ {) c:}
LICATION FOR VARIANCE
City of Hutchinson, Minnesota
AUG 2 1 20
~_ 06
i\:.!. Of H
-vpt Of ~nson
'<<"&8
AL DEADliNE: On or before the Jr. Wednesdav of the month (includin~ scale maps).
Date Filed:
August 16,2006
l. Name of Property Owner: Christian Christensen
2. Telephone No.: (320) 587 0711
3. Cell Phone No.:
4.Fax No.:'
5. E-mail Address:
6. Address of Property Owner
915 2nd Ave SW
7. Street Address of Property Involved 915 2nd Ave SW
Legal Descripti.}n of ProperlY:
23.11 A 0010 AtJoitors Plat Lot 27 Lyn'l Addition [ot1
9. Is the property ~ ABSTRACT or
10. Present Use of Property: Residential
11. Proposed Use of Property: Residential
12. Date Property Acquired: June 14, 2001
TORRENS (check one & attach deed or certificate of title)
13. Present Zoning District: R-1
14. Variance requested from the following Section(s) of the Zoning Ordinance: Impervious Surface at 31 %
15. What is the requirement of the Section(s) noted in No. 14? Impervious Surface at 25%
]6. What is the minimum reduction in the requirements ofthe Zoning Ordinance which would permit the proposed use or
construction? Impervious to increase by 6%
NOTE: A scale map survey is required to accompany this application. The map should include the building site (Jots), existing building,
pIarmed new building(s), or addition(s), existing and proposed setbacks, street names and alleys, andN/S direction. City staff reserves the
discretion to request a survey and delay the public hearing one month if the maps are insufficient.
17 State exactly what is intended to be done on or with the property which does note conform with the existing regulations:_
Construct a new detached garage and driveway to that new garage. A portion of the existing
paved turnaround would be turned back to lawn. A rainfall garden will also be constructed by
e July 1,2007.
)oC9
Variance Application
Page 2
NOTE: Minnesota Statutes require that the conditions set forth in the foUowing two items (17 and 18) MUSI' be established before a
variance can be granted. Explain in detail each statement:
18. Unique Circumstances of Lot: What are the special conditions (narrowness, shallowness, or shape of a lot. exceptional topographic
or water conditions or other extraordinary and exceptional conditions of such lot) awlying to the structure or land in question that
are peculiar to the property involved or immediately adjoining property and do not apply generally to other land or structures in the
district in which said land is located?
Narrow lot with no access to back yard. There is 20 feet in elevation drop to river.
Driveway is shared with neighbor.
19. Undue Ha~ds~D' Describe the specific hardship(s) you claim: Shared driveway does not allow parking in
the driveway. The maiority of this shared driveway ocCupies mv'properfYlhrough'
easement which increases the impervious area. The narrow long lot also factors
into the need for a long driveway as opposed to a wider shorter lot.
Please Note: Inconvenience of the landowner or occupant, self-created situations (including purchase of property), age andloc health
problems are not deemed hardship under Minnesota case law.
Economic coosideration alone shall not constitute an undue hardshio if reasonable use of the property exists under the ordinance. (MN
Statutes 462357)..
The statutory test is that the property owner cannot put the property to reasonable use tmder exi~ controls, the Ulique circumstances
must exist and if the request is granted the essential character Oand-use) of the locality is not changed. (MN Statutes 462.357.)
If you have difficulty in determining the above hardship, consider ahernatives to YOW' constructioo plan. POSSIb]y you may not need this
vanance.
20. Effect on Neicl1borhood: Do you feel the granting of the variance impairs an adequate supply of light and air to adjacent property,
unreasonably increases the congestion in the public streets, increases the danger of fire, endangers the public safety, unreasonably
diminishes or impairs established property values in the surrounding area., or in any way impairs health, safety, comfort, morals, or in
any respect is contrary to the intent of the Zoning Ordinance?
Yes No ~
Granting this variance will improve traffic flow for offslreet
parking. It will also increase neighboring property values.
21. Ackno....ledeemmt and Sienature: The undersigned hereby represents upon all of the penalties of law, for the purposes of
Inducing the City of Hutchinson to take the action herein requested, that alls1atements herein are true and that aD work herein
mentioned will be done in accordance with the ordinance of the City of Hutchinson and the laws of the State of MInnesota.
Legal property o....ner signature required:
~~
Date /6/ /bo 6
_ To becompleted by staff: 1_ ::2.,1> 1A \to
_ PropertyIdentificationNo.: 'J/ -IIV'....- ;/" ~-v
)D~
e
e
e
September 14, 2006
liec~~
("l_ ~
oJ/'? ..
- .t. 1
~. . 2006
~O/Jt,
O/~
'co. ciS
Hutchinson Planning Commission
Hutchinson City Center
Dear Hutchinson Planning Commission,
I would like to offer comments regarding Mr. Christensen's (915 Second Ave. SW) request for a variance to the
per cent permeability allowance from 25% to 31%. I feel that the configuration of his lot needs to be
considered with respect to building location versus slope of land. The area where he is intending to build is
fairly level and near the street; it is quite a distance from the river. I do not see where this would cause a
problem with the flow and water quality going to the river. Whereas, if he wanted to build on the sloped
portion of his property within say 100 feet of the river, then there would be a concern apd the 25% factor
should be firm.
For what it is worth I feel that the area for building is far enough from the river that any additional water flow
would easily be absorbed by the vegetation on the sloped portion of his lot. If need be, a band of higher
vegetatlon could be planted along the snorefure"tlYfurther @ter any- rTidoff.
As a side note if a garage is not erected, vehicles will continue to be parked in the proposed building location
and they do not absorb any precipitation. The water run off will be very close to that of the proposed garage.
TIlls comparison is valid only for a garage not a residence.
Given the above I am in favor of granting the variance because the intent of 25% impervious guideline is fully
met.
Sincerely,
M~
Tim 1. Smith
841 SECOND AVE. SW
HUTCHINSON. MN 55350
\O(~
e
Christy Christensen - Parcel 23.114.0010
915 Second Ave SW
Hutchinson MN 55350
May 16, 2006 - Planning Commission acted favorably for Variance of garage. Garage
variance application was intended for a garage less than 1,000 sq ft, but was documented
as 960 sq ft as the final garage design was not determined due to any conditions of
variance. After working with contractor it is determined a 984 sq foot garage will be the
best layout. Attached is a design view of the existing and proposed home and garage.
The impervious area of the garage and driveway is at 31 %. With my narrow lot of 64'
and the platting of the area in 1953 and the downtown area in 1879, it is difficult to apply
an ordinance from 2000 to these smaller lots. This ordinance should be followed for new
areas of platting and development, but older portions of town should be reviewed for
reasonable use.
Staff, Rebecca and Kent, met with me to discuss options. They suggested a rain garden
which I am willing to construct to collect the rain water. They also asked if the garage
could be turned which it cannot, due to the retaining wall and vehicle parking on
McMillan's portion of the driveway. A smaller garage would only facilitate a vehicle to
be parked along side of it rather than in it eventually. Staff also suggested reducing the
impervious area to ensure the intent of the clean water ordinance.
e
I have reviewed various homes and locations in Hutchinson to compare the reasonable
use of the lots to that of my request. A recent variance (as attached) was granted for the
"Stritesky" property, now owned by Peterson, at 1005 Lewis Ave. The total impervious
area for this lot is 10,000 sq ft or 30% whereas my request if for 6,186 sq ft or 31 %. The
1005 Lewis Ave property was not required to install rain gardens to the best of my
knowledge.
I also compared my neighbors of Redetzke's at 37%, McMillan at 25% (shared driveway
being on my property), my property at 31%, and Smith's property at 28% (includes
shared portion of his driveway). The area of impervious in these 4 properties range from
4800 to 7200 of which my 6186 sq ft proposal is consistent with neighboring usage.
Other properties I reviewed include: Robert Hantge's 1210 Lewis Ave of 38% (shore
land property), John Loftdahl's 542 Jefferson St. SE of 42%, Farid Currimbhoy's 690
Graham St and neighbors ranging from 30% to 42%, and the Southwest Minnesota
Foundation site of 45% (it is understood the SWMF has a mechanism in place for this,
which is consistent with my request of using a rain garden for my property). My intent
here is not to point fingers but to demonstrate that these properties have a reasonable use
of property which ranges from 30% to 45%. In the future, if the property of 1210 Lewis
is in need of deck or driveway repair, I would hope these items could be replaced and not
seen as an opportunity to remove or change the use of that property when the intent of the
clean water ordinance is being accomplished.
e
\D~
e
I have reviewed my situation wiili the McLeod County Soil and Water Conservation
District Program Director, Ryan Frietag. Per our conversations, Ryan has said wiili ilie
100' grass buffer I have from the garage to the street, I am 90% better of than most
homes in Hutchinson. Ryan also said we need to remember ilie intent of the impervious
ordinance which is to provide clean water to ilie street and river. He feels I am
accomplishing that already and to ilie level of 90% of the homes in Hutchinson. He will
assist me in creatiQg a rain garden if needed. Attached is a letter from Mr. Freitag.
I have also reviewed my situation wiili ilie McLeod County Water Plan Coordinator,
Roger Berggren. Roger agrees the intent of the impervious surface restriction would still
be met with the] 00 feet of grass yard from the garage to the street. Roger also feels wiili
the platting standards from 1950's will not work well with new ordinances and ilie intent
of the clean water needs to be understood. Attached is a letter from Mr. Berggren.
Other communities, such as Lake City have reviewed the 25% impervious surface
_ --coverage and-have found it toa restri('tive. 1,3]<.: City has adopted u 3S%, iI:>;.:.,,,ic'.lS
surface if structures and practices (such as rain gardens) are in place to treat the storm
runoff.
e
An article in the Park Rapids Enterprise of October 15, 2005 had the following
information: Aitkin, Cass, Crow Wing, Hubbard and Hasca counties are drafting
alternative shoreland ordinance rules. The counties were selected for the pilot project
because they hold most of the state's lakes. These counties are creating new maximum
impervious surface coverage standards as the 25% is too restrictive. These counties are
looking to increase their coverage by ]2% to 20%. Impervious (surfaces) over
percentages will be allowed in exchange for storm water management.
The University of Minnesota Extension website has information regarding rain gardens
and their plantings. I have reviewed that site and am willing to construct a rain garden.
Attached is a listing of the plants and design with usage of plants.
In the rare event the rain garden would not satisfy the requirement; I have researched ilie
additional tool of rain barrels. While rain barrels may not be perceived as attractive
features, these would be within a short cedar fence around them to protect them from
view. Attached is a document discussing rain barrels.
In conclusion, I feel with the home at ] 005 Lewis being approved wiili a garage recently,
wiili the SWMF site being allowed a 45% usage with a mechanism, with consistent usage
of neighbors and council being from 30% to 45%, with the support of the Soil and Water
Program Director and the McLeod County Water Plan Coordinator, with oilier cities and
counties finding the 25% too restrictive, and with the willingness to construct a rain
garden as well as a backup to the rain garden with rain barrels, I should be allowed to
construct the garage, ofless than 1000 sq ft, as it is consistent, if not 90% better wiili
respective to water management, than other city usage.
e
lO~
DESIGN VIEW
915 2ND AVE SW
EXISTING
PROPOSED
/1
/i
:/
Impervious Surface Areas and Recent Variance
Iner Parcel Impervious Imp 0/0
Peterson 23.198.0060 10,000 Sq Ft 30%
Christensen 23.114.0010 6,186 Sq Ft 31%
Comments
Recent Garage Approved
3,814 Less Sq Ft Impervious
Notes: Drawings are to scale. 23.198.0060 has 61.6% more impervious than the
proposed layout of 23.114.0010 (Christensen's).
~__-,-.fI.
6, 186 Sq Ft Impervious
) 915 2nd Ave SW
,LW~
. >.0' ~ ..
t~~~~l?>.:~S::':'~~':;.M~~~J~"'5'-=~~~~~~~~:::
.- 100' --.
~ 64'-..
\O~
e
~:~);-.~.... ~
e
e
~LEOD son, AND WATER CONSRRV ATlON DTSTRTCT
2570 9th Street East
Post Office Box 160
Glencoe, AI^' 55336
September 18,2006
Christy Christensen
915 Second Avenue SW
Hutchinson MN 55350
Dear Mr. Christensen
320-864-5176 PHONE
320-864-5737 FAX
To begin, I would like to thank you for your consideration in adding a rain garden to your lot in Hutchinson. As you
a're well aware, a rain garden will reduce the amount of water that is discharged directly into the cities infrastructure.
You also have the added featuro: ofyotJl"'Wllter rnoving'lhroligh <r''Sw*pr:e::-tG-.fuschl!!-g~ :r!~"....~pe.Ihis.;,lE'-
reduces the speed of the water, and drops out any sediment that maybe moving with the water.
On your site, a properly designed rain garden could hold all of the water coming off of your roof. You could build
one larger rain garden, or severa] small ones. Basically this would not allow any roof runoff to reach any of the
cities infrastructure except during the frozen periods.
In my opinion, by installing a rain garden in your back yard, you would be reducing the amount of water that would
leave your site. Also one half of your home should no longer be considered impervious, due to collecting all of the
water in the rain garden.
Sincerely,
lfyou have any questions, just let me know. Thanks, and I look forward to working with you on this project.
Is! Ryan Freitag
Ryan Freitag
Program Director
McLeod SWCD
AN EQUAL OPPORTUNITY EMPWYER
lO(~
e
e
e
Christy,
I have reviewed the information for the proposed garage in relation to
the 25% impervious surface requirement for the city of Hutchinson. It
is my understanding that this proposed garage would put you at 31 %
impervious surface. From my view the main intent of this 25%
requirement is to help insure that runoff water is clean and the flow
rate is slowed before it reaches other surface waters like the Crow
River. You have indicated that you would be willing to construct a
rain garden to collect the roof runoff and this in turn would channel
the flow over 100 feet of grass cover before entering the city storm
water system. This being the case the intent of the 25% impervious
surface would still be met.
.-"""~=.~-'"~"'~~_o'&->.""" ..-..;:
-",~.,~ -;
1>- -~--,-..,..---"-:',~
Another consideration is that when your lot was platted the standards
then were less than is required now. Due to this past smaller lot size
requirement, this does not seem to be an unreasonable request for a
variance to go to 31% impervious surface on your lot. In my opinion
this request is further validated by your willingness to keep any
additional runoff water from this garage as clean as it would be if
there was no garage. Both as a public official and a private citizen
concerned about water quality, I see this as a reasonable request
with the above mentioned conditions being considered.
Roger Berggren
McLeod County Water Plan Coordinator
\ DC:V
Rain Garden Plants
. Midwest and Great Plains states and south central Canada
Wildflowers, Ferns, Grasses, and Sedges:
. Aster puniceus, Purple-stemmed aster
. Caltha palustris, Marsh marigold
. Eupatorium maculatum, Joe-pye weed
. Eupatorium perfoliatum, Boneset
. Geum rivale, Bog avens
. Helianthus grosseratus, Big-toothed sunflower
. Liatris pycnostachya, Prairie blazing star
. Lobelia spicata, Pale-spiked lobelia
. Mimulus ringens, Monkey flower
. Solidago spp., including S. gigantea, S. ohioensis, and S. riddellii, Goldenrods
-"~-TL.."!rbena- r..astg'FHlue vp'fvain.
. Vernonia gigantea, ssp. gigantea, Tall ironweed
. Thelypteris palustris, Marsh fern
. Calamagrostis canadensis, Canada bluejoint
. Carex comosa, Bottlebrush sedge
. Carex muskingumensis, Palm sedge
.-'.----.:;~,;....;.;.....-
Trees and Shrubs:
.
. Alnus incana ssp. rugosa, Speckled alder
. Asimina tri/oba, Pawpaw
. Betula nigra, River birch
. Decodon verticil/ata, Water willow
. Myrica gale, Sweet gale
. Sambucus canadensis, American elderberry
. Spiraea virginiana, Spirea
. Viburnum dentatum, Arrowwood
CJ.rnn ~Jn...foliJ.
(sWi!et pil!:rrHb'JS~,)
O$moftd.
J-10,.,.,di c'idrm~ Cl'-:t:.l"r/t 9l..tNt
(~.u b.IM) (...hite tumehud)
. l..d lob. I..:,
<:Ir,,,.morhti
~ :!i;;,~,11I!- "~I;I 9afd~;, d~iI9;1..
"nth "€-O l.:.b'!'li.. .!Irld 10't,..1 fem
':'C':U~"~'jr.9 the. i"','.'o=-:f+'. ....."i:t1:oI?$t :::o;'rl~,
(cinr...rnc.r, t.m)
:.:~"!_..."':-:---:."~.r..._ ",<r-- .c~:.': ...~.'rl,.,~,.....,....\,
I,
lD~
Rain Barrels
A roof area of 1,200 square feet and four downspouts that will each drain about 300
square feet of roof. That means a rainfall of 0.3 inches will fill a 55-gallon rain barrel
placed under each downspout.
Rain barrels with a drainage valve can store water
for use between rain events. When the valve is
opened, the water empties out slowly, thus
reducing runoff and increasing infiltration.
Rain barrels are a type of Best Management Practice (BMP) also referred to as Rainwater
Harvesting that also includes cisterns, irrigation storage, and evaporative controls.
Download an excellent fact sheet from the MN Storm water Manual. Additional general
information about how rain barrels can help reduce runoff from your home, including
links to plans and suppliers, can be found in our citizens and schools section.
Applications
~ ,,",..--... _r". .:.,...~ .~__ -"_h___',_
Rain barrels help:
1. Divert water from storm drain systems and thus reduce pollutants and the velocity
of water entering local rivers and streams;
2. Store high qualitv water for gardens;
3. Direct overflow water away from building foundations to more desired locations;
4. Reduce water and sewer bills, as well as electrical bills from sump pump usage.
loL~
Total Lot Area 20,220
Itemized Square Feet
House - 1360
Shed - 168
- 222
Garage - 984
><C'yV !-\pproac~\ ~ 1 f;Ci(;
Existing Driveway - 1652
Total Impervious -
6186 or 30.6%
Shared Driveway -
1120 Sq Ft at 50% is
560 Sq Ft of Credit.
Adjusted Impervious
," --. "-..0"180-- 50U ~
5626 or 27.8%
A 1 inch rainfall across 648
Sq FT will produce 54 Cu Ft
of water. A rain garden 11' x
10' at 6" deep will accomplish
I
that. . if
i
The 648 Sq Ft area reduces
/.
the impervious from/27.8O/o to
24.6%. A 1000 Sq ft area
'i
reduces the 27.80/0 to 22.80/0.
I
,
I
Rainfalls in excess :of 1 inch
:z: will be take care of by the
: overflow swale.
It is my intention to create a
rain garden to the equivalent
of or greater than
11' x 10' x 6".
Note: The green
shaded area over the
truck will be turned
back to iawn.
\D~
ctr,m..;;r..
.;,j...~....nl~I...;'=':1
;r..:-."UF.l.UII
...y_...:IIIIt1:IIA."UI
Sep 26 06 04:53p
M~l"'tieo Robinson
320 234 2555
p. t
Minnci-;ola Dcpartmcnl of Nalura) Resources
20596 1I1(;IIW A Y 7. IIlITCIIINSON MN ~SJSO
(120) 2J4-2560
September 26, 2006
Rebecca Bowers
111 Ha~s.'\n Street South Ea.~t
Hutchinson MN SS]50
RF.: Impervious Cover.lge Limit Variantt. 915 Stcond Avenue SW, Hutchinson, McLeod County
Dear Ms. Bowers:
Please llccept the tl)lIuwing commetlts concerning tonight's variance.
I have provided comments previously concerning impervious limits within the shorcland district. Given the
repeated SlOllllwater problems in Hutchinson, variance 10 impcrvious coverage limits should 1101 be taken
lighlly. Ncw busincsses arc required to mitigate stormwater runoff with engineered ponds designed to limilthe
ash ofs1orm water. The City has struggled with historic dcvclopment. where retrofitting stormwater
.anagemem can be vcry complicated and expensive. Several ponds have been added in just the past few years
Thc currcnt highway pHlject includes significant design and expensive for improved stmmlwater management.
It's seems c(mtrary 10 Hutchinson's recent dforts 10 allow a variance fi)r impervious covcrage. Docs the City
look differel1t.ly at stormwater depending on the proximity to the South Fork River?
^ variance should not be umsidmcd without tindings, particularly finding:; documenting a hardship. Further,
the intent of the shorclund rules on impervious area is managing stormwuter. Can the applicant design a project
that will nOI incrcasc the runotl. from Ihe property" Cert<linly the use or Slormwater managemenllcchniques
including rain gardens. infiltration areas or depressions. or traditional ponds should be examined.
Finally. I have attached the actual language from MN Rule 6120.3300 below. Any change ill the shoreland
ordinance would require Ocxibility from the rules.
Thank you for consideration of my comments.
Sincerely,
~~TERS
-'(;;;:aq--
Robert Collett
Area Hydrologist
e
I>Nli 1111."...."1;"11: ()51 2')(,..111:'>7
I ~~~ (,411-(,.\(,7 . TI'Y: 11'i1,','%'5,11(-1 . I.XIHI-M7..\')2')
^rl h,II;,IDl'l'llllllllilY L1l1pIOYI'1
Wlu,V;IJIl..'....I)/wr:o.;iljl
.... I'nllll',f 1)1I1~I'\'yd,'III';q1\'''<< 'lIIl1'lini""'J
'.: MillllllUlllltl IW%. 1'11....1 ('IlIl~'II'~'1' W;'l~;l'
) 0 (~)
.f~Il:a..Y:U.;r..
.......l~tI.I'W....,.~
;r.._"........11
........:III1t1:la"'l.IW
'-
320 234 2555
SE'F 26 06 04:541'
Mllr~i~ Robinson
e
Subp. 11. Stonnwater management. Lo(;al government.!"> m\..l~'l consi del' propc,r
,,;lormw,,~t.~r man"<Jem",nt in all n~vicws, ,"\ppt'uv."lls,and pet'mit i~'mi:mct!" under
shorclaml Il\cll1<1'l"'m0I1t control.':> adopted
und",t' Pdr.t:::; '':'''1.''',(''1 to t'..',I. "If:I.
5tandard3 mlJnt be incorpor~l~d into
r.ontl'ols a/ld the.i.r administ,rdlinn.
Th., folluwing g~ncrill '-111,1 ~p"'cifh:
local govl?rnmcnt shorclalld mi'lnaq<:,mcnl
A. Tbefollowi.ng a.cPo gcner;~l stdndard~:
(1) When p()~3ibl~, existing natural druindC]CwaY$,
w0tldtln3, "'/lei vcget.i'lted sClil SUrfilce,,,; mU3t be useu to convey,
";1:01'0, filt.~r, ~nd n.,t.ain ~tormW;Jtcr t'unolf b.,fore d.l.,;charg(' too
publ.ic: "''''I tel'S .
(2) ncvelopment mw,t be plullllp.d i'lnd conducLed in
.:1. malln~r that will minimi ;~c the extelll of rj.i.:;turbed "~rr:'as,
runoff velocitios, erosioll pot~ntial, dnd reduce and delay
nmotf volume>;. Dist.urbed arcus mlJ::;t be >,t.abiliz<,d dnd
pJ~Clt(:ctt!d ;;13 sonn <15 po<:".'3ible "nd [;H.,ilitil'~ or met.hods u50.d tL\
ret;1tn sI:'d.i.ment on tt,e 'lite.
... (:\) whon dl!vclopment den,; 1. ty, Lopograph i,c
~.,."ltul'es, .:md '1Oil iwd v('gelat.ion condition" ure not su[fi,~ient
to ;)c:lcquall',ly handle eLor.mw.:.ter runoff using natural fOiltu!:'C';5
und veqctaU.on, various tyP(~'3 of construct.~,d [;,,,,:iliti.,~ 3uch ;]3
divet'sions, >lct.tling busi">l, 3killlITIinq devi,ccs, di kc~s, watcrwdY",
",nd ponu,", may be used. Prete ,'cnce mlJ3t be gi von lo desi9n"
uslng surf~cc drninage, vcget~Lion, and infiltration rather th~1I
burir.d pipe'3 and hum<.1n-mCldc maLerii'tls and fat:i 1 itie~.
H. The follow'inq an! "fJL'cifj I: 3tcllldnrd:;:
(1) Impervh~us "urtac:e r.ovcrage of lot" must not
exceed 25 percent of the lot are;).
(2) When constructod fnr.ilit.i.e" ~re u5ed for
stormW<lter m<:lndgl!m~nt, lhey mu~l. be de';iqn<?d <<nd inst;.llcd
c0I1~15tont with the fiQld Clffice tcchniccll guide of the local
r.oil ;~nd wat.,r. cons",rvatioll cli3tl'lct:!>.
(1) New c:onstluctcd stormW<lter outfal!!: to public
\o/.'JI;~l'S l1\U"t provide for filtel:'ing or ~et.tling of 311spended
sol id3 ilnd "kimminq 01' zur:f,:lGE, debris beforl~ di~c:hilrgr".
e
p.2
ID(~)
e
e
e
RESOLUTION NO. 13045
RESOLUTION APPROVING A LOT SPLIT OF LOT 6, BLOCK 3, SOUTHWIND
Whereas, Paul Betker, property owner, has requested approval to split Lot 6, Block 3, Southwind, legally described
as follows:
Westerly Parcel:
That part of Lot 6, Block 3, Southwind, according to the recorded plat thereof, lying west
of a line described as follows:
Commencing at the northwest corner of said Lot 6; thence easterly, along the north line of
said Lot 6 a distance of 42.07 feet to the beginning of the line to be described; thence
southerly, parallel with the west line of said Lot 6 a distance of 148.35 feet to the south
line of said Lot 6 and said line there terminating.
Easterly Parcel:
That part of Lot 6, Block 3, Southwind, according to the recorded plat thereof, lying east of
a line and its southerly prolongation, descnbed as follows:
-.... ~' ..........- -- - --.:- -,.. - .._- .-
--~-CornnleilcIDgattlie northwest corner of said LOt 6; thence easterly, along the north line of
said Lot 6 a distance of 42.07 feet to the beginning of the line to be described; thence
southerly, parallel with the west line of said Lot 6 a distance of 148.35 feet to the south line
of said Lot 6 and said line there terminating
Whereas, the Planning Commission discussed and made recommendations on September 19, 2006, on the request
and considered the requirements of the Zoning Ordinance, effects of the proposal on the health, safety, and welfare of
the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of
properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of
the request.
The City Council has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the lot split, subject to the following [mdings and conditions:
I. The proposed lot splits would meet the standards of the R-2 zoning district,
subject to the conditions stated.
2. Moving orremoving of services will be at property owner's expense.
3. Separate services are required for each lot.
4. Lots at 50% coverage will not be allowed to add sheds, patios, decks or
gazebos. The applicant shall provide written disclosure to the buyers that no
additional coverage will be allowed beyond the 50%.
5. At the time of platting, money was escrowed for two trees per lot. However,
as money was not provided for the additional twin home lots, the new lot
division will require one additional tree per lot at $180.00 per tree, for a total
of $360.
Adopted by the City Council this 26th day of September, 2006.
A TrEST:
Gary D. Plotz
City Administrator
Steven W. Cook
Mayor
\OC~
e
MEMORANDUM
DATE:
TO:
FROM:
September 20, 2006
Hutchinson City Council
Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A LOT SPLIT REQUESTED BY PAUL BETKER FOR
PROPERTY LOCATED AT 250 OTTAWA AVE. S.E.
Request:
The applicant is requesting approval of a lot split for 250 Ottawa Street S.W., which is located in
the first addition of the Southwind development. There have been se"'er:31Iot splits approved
for the first addition to allow twin-homes to be constructed on the lots. Additional detaifsar,d
analysis on the proposal are contained in the attached staff report.
PlanninQ Commission Meetinq:
The Planning Commission considered the request at their September 19, 2006, meeting. Mr.
Betker, property owner, stated he has a problem with the tree escrow monies required and with the
_ process. The Commission stated they had much discussion on this before and that his plat was
.. not approved with twin-homes or he would not need a lot split. The Commission reiterated some of
the issues that were previously discussed, such as the city's requirement for two trees per lot. (The
trees can be planted in boulevard areas throughout the development, with the City Forester would
select the locations for the trees. Mr. Betker said he would like to be able to get his building permit
prior to the approval lot split. Staff added that lot splits need to be approved before construction to
avoid problems that result from granting permits on lots that have not been approved or recOrded.
After discussing the item, the Planning Commission recommended approval of the lot split (6 ayes,
1 nay (Haugen against), with the following conditions:
1. The proposed lot splits would meet the standards of the R-2 zoning district, subject to
the conditions stated. .
2. Moving or removing of services wilt be at property owner's expense.
3. Separate services are required for each lot.
4. Lots at 50% coverage will not be allowed to add sheds, patios, decks or gazebos. The
applicant shall provide written disclosure to the buyers that no additional coverage will
be allowed beyond the 50%.
5. At the time of platting, money was escrowed for two trees per lot. However, as
money was not provided for the additional twin home lots, the new lot division will
require one additional tree per lot at $180.00 per tree, for a total of $360.
Recommendation:
e
The Planning Commission unanimously recommends approval of the lot split with the stated
findings and conditions and recommends approval of the attached resolution.
tDC~
BUILDING PERMIT SURVEY FOR BETKER BUILDERS
LOT 6, BLOCK 3, SOUTHWIND
DESCRIPTION FOR WESlERL Y PARCEL
Thol port 01 Lot 6, Block 3. SOUTHWIND, according 10 Ih. recorded pial Ih.reof. lying we.' of 0 line
described as follows:
Commencing at the northwut corner of sold Lot 6: thence eosterly. olong the north line af sold Lot 6 0
dl~tonce of 42.07 feet to the beginning of the line to be described: thence southerly, parallel with the west
IIn. of ,old Lot 6 0 dlSlonc. of 14B.3~ f.et to the .outh line of ,old Lot 6 and ,old line th.re terminating.
DESCRIPTION FOR EASTER!. Y PARCEL
thaI port 01 Lot 6. Black 3. SOUTHWIND. according to Ihe recorded pial thereof, lying eo.' of 0 Un. and It.
southerly prolongation, described 05 follows:
Commencing at the northwest corner of said Lot 6: thlnce easterl)'. clong the north Unl of sold Lot 6 a
dl"once 01 42.07 feet to the beginning of Ihe IIn. to be d."rlbed: thence ,outh.rly. parallel with tM wee!
11M of .old Lot 6 0 dbtonc. of 14B.3~ fe.t 10 Ih. .outh line of ,old Lot 6 and .old line th.re terminating.
PROPOSED TOP Of FOUNDATION . lo:l9.3
OTTAWA
AVENUE
PROPOSED GARAGE FLOOR . lo:l9.0
(No Ba,ementl
torch
.....
o
TR.~7.0
---
:57.0
A'00"5S'06'
7.'
.....
U ~
0...,
,010
,o:;---~
j~
".co
_:~~... _~~.\:'.W!1--_ ~Q"t
BM
oE-S
....
COIh; pod
tor MQII)ou,
L11 '10
x
'1.4
'1.1
911
.1/
o I~
,
scole
30
In
60
,
feet
f
~
'b
III
0
N
1,
x~ "..
x .
8
~ 0
.
51
"''Ie
DenotllS Iron monumenl found
Denotes Iron monument lei
l
-1
....
Denotes ulsllng elevation
Denolos propoud elevation
'7.4
x
BENCHMARK
Paint spot on fOP 01 curb north of
the centor of Lot 6. Block 3.
-
N780"" , ".7
"'03S"W
S~.SB
Elevollon ' I o:l6.~~
x
>9.'
.
...,
_ x
~7.6
x
....
".1
)( :)1.9
x
I hereby certlly Ihot thl. Survey, Plan or Report woo prepared by me or under my
direct supervision and that I om 0 duly Ilcen~ed Land Surveyor under the laws of
Ihe StOle of Mlnnesola.
Pi17 -1!~~h6-/
Lie. No.,;1Y~~, 001.: 6'7,;1.'1, ~(.
PEUINEN LAND SURVEYING
HUTCHINSON MN
JOB NO. 061 ~2
BK P-367 PG 4
\o(~
e
e
e
,.
.--:,-"",,,,.-;..r,.;7';''''~''A/.T/_/__I''/'/.#;/''-/'''___~'j...~;<If/~;-;R'/A':'''':,"r;-~"',''''",",:h>''''''/J6/,1.'I4IIF'_/_I'H/''.,'''''_,.;>.....>~;'M';~-/'''''__'''':''''';';p.;;';~'i<-"'",,,,,'/"-/'/'-,(~/'/JIP'/"'/'/~-,:,,-_,,,,>~,' -~.~ir~;''''/:':-;,IV/''''jI1'X''/A'/_'''''__,(IYI"~_/I/''-:#-;'I~~
DIRECTORS REPORT - PLANNING DEPARTMENT
',_:t_,,".','_, :.."'.:;;"'-,;"""'~/""',~""/"'~"'/_/#/""""/i",W/#:.:I<'/;a<:."'/A<l;:"";_,;/""";.:,Jfr>A/~/A.4'MI'/'~/_/""'",,- ....~."'":;.:. .,.4v.~,.....___~...".~,..~;;.:.-,.dt'i~.;;rr..itl".(6/";W--"""/"';;,(';,,?;#'''''':.I'f':-<P;'''',9fI:''/1/,6';;I(f"/AI"/'/'__/I/.JJr/.-./,tfr/,pi/,/;,,,,,:.t_
To:
Hutchinson Planning Commission
From:
Brad Emans, Dolf Moon, Dave Hunstad, Miles SeppeIt, Dan Sexton, Jean
Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Kyle
Dimler, Kent Exner, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken MerriII,
Jim Popp, Dan Hatten, Dick Nagy, Rebecca Bowers and Bonnie Baumetz
(persons in attendance at Planning Staff Meeting (in bold) :
Date:
September 12, 2006 - Meeting Date: September 19, 2006
Application:
LotSplit for 250 Ottawa Street S.W.
Applicant:
Paul Betker, Property Owner
J .O'f SJ'JTT
Brief Description
The property owner has submitted a request for a lot split for property located at 250 Ottawa Street S.W.,
which is located in the first addition of the Southwind development. There have been several lot splits
approved for the first addition to allow twin-homes to be constructed on the lots.
GENERAL INFORMA nON
Existing Zoning:
R2 (Medium Density Residential)
Property Location:
Lot 6, Block 3 Southwind
Lot Size:
.28 acres
Existing Land Use:
Vacant
Adjacent Land Use
And Zoning:
Medium Density Residential
Comprehensive
Land Use Plan:
Traditional Residential Neighborhood
Zoning History:
The preliminary plat, formerly known as Hutchinson Land Holdings, was
approved in 2003 for 95 lots and planned to contain a total of 128 homes,
including 62 single family and 33 two family homes (66 units). In 2003, a final
plat for 48 lots plus an outlot was approved for the first addition.
Applicable
Regulations:
Section I 53.05 City Code
SPECIAL INFORMA nON
Transportation:
Ottawa Ave. S.E.
10(~
e
e
e
Lot Split
250 Ottawa Ave S.W. - Paul Betker
Page 2
Analysis and
Recommendation:
The proposed lot division appears to meet the lot area and width requirement for lots within the R-2
zoning district. Staff notes that the lots are close to the 50% coverage maximum that is allowed under
the Zoning Ordinance and will likely not be able to add sheds, patios, decks or gazebos. The applicant
shall provide written disclosure to the buyers that no additional coverage will be allowed beyond the 50%.
As discussed with the last series of lot splits that were reviewed in July, staff discussed the issues that
arise from allowing lot splits for newly platted developments. As previously stated, the consensus of the
staff was to begin requiring lots to be platted for twin homes and multifamily units with the preliminary
and final plats, rather than doing lot splits after the initial platting. However, if necessary for current
developments in process, a lot split could be granted after platting, however, lot splits will be required
before the building pennit is issued.
One of the issues with allowing lot splits in developments after platting that was discussed at length at the
july Planning Commission, was the issue with o!miinitlg fees-dt.-etb the-Ci,y tliill'di'c cai(;ulated on a "per
lot" basis. In this case, the subdivision agreement requires the Developer to provide dollars to the City for
the planting of boulevard trees at a rate of $180 per tree (2 trees required per lot). The subdivision
agreement states the following:
The Developer will provide dollars to the City for the planting of boulevard trees at a rate of
$180 per tree (2 trees per lot), which equals $17,280. The City will keep these dollars in reserve
until a majority of the development has buildings then plant the trees within the boulevard areas.
The location of trees shall be determined by the City Forester.
The subdivision agreement stated this calculation equaled $17,280, however it was only based upon 48
lots in the first addition. The City keeps these dollars in reserve until a majority of the development has
buildings then plants the trees within the boulevard areas. As the applicant is splitting the lots after
platting, he has not paid for trees for the additional lot. Staff is recommending the developer pay the
required fee for two additional trees for the new lot ($180 per tree), which can be added to the building !
permit fees.
StaffwouJd recommend approval of the lot split with the following recommendations:
1. The proposed lot splits would meet the standards of the R-2 zoning
district, subject to the conditions stated.
2. Moving or removing of services will be at property owner's expense.
3. Separate services are required for each lot.
4. Lots at 50% coverage will not be allowed to add sheds, patios, decks
or gazebos. The applicant shall provide written disclosure to the
buyers that no additional coverage will be allowed beyond the 50%.
5. At the time of platting, money was escrowed for two trees per lot.
However, as money was not provided for the additional twin home
lots, the new lot division will require one additional tree per lot at
$180.00 per tree, for a total of $360.
Cc:
Paul Betker, 37 Monroe St SE
Hutchinson Land Holdings, 2455 12th S1. E., St. Cloud MN 56304
I\O(~
e
Hutchinson Fire
Department
Memo
To: Mayor and City Council
From: Brad Emans, Fire Chief
cc: Gary Plotz, City Administrator
Date: 9/1912006
Re: Wild land Firefighting Class & Equipment
-~-'-"C-~- -""L.. .c-,.__,~"'_ ..-""---_ .~,..,'-'" ~
VVhat: The Department of the Interior / US Fish and Wildlife - Wild Land Firefighter Certification Class.
Firefighters from all over the state will receive certification training that will allow them to travel all over
the United States to fight wild land fire. It is called their "Red Card"
Where: Hutchinson Fire Station
Date: To be determined after approval by the council.
e
Benefit to HFD: For hosting the class and allowing the use of our building we will be given enough
equipment to outfit 15 of our own firefighters with such items such as a helmet, pants, shirt, and
goggles. These items will have a value of $14,078.
If you have any questions, feel free to contact me at 234-4211.
e
loL0
e
Hutchinson Fire
Department
Memo
To: Mayor and City Council
From: Brad Emans, Fire Chief
CC: Gary Plotz, City Administrator
Date: 911912006
Re: Engine 9 Replacement
The Hutchinson Fire Department will be requesting permission to write specification and accept bids for
the replacement of E-9, the 1982 American LaFrance.
Committee Chairperson: Mike Craig
e
History: E-9 is a city owned 1982 American LaFrance, 1500 GPM pumper. We have spent
approximately $20,000 on repairs over the past 3-4 years.
Process: The truck committee has put many hours in examine the needs of the FD over the next 15-
20 years. They have met with three manufactures, and searched the internet for data on modem
techniques of truck building.
Concerns:
1. High maintenance cost. of the current city engine.
2. Reliability of the current 1982 fire engine in an emergency situation.
3. With the new 2007 engine emission requirements due to go into effect, the FD is trying to eliminate
the additional cost, and the obvious recalls that will be associated with a new engine, new fuel, and
chassis alterations.
Time Frame: If we are unable to get a 2006 engine we will probably delay the purchase of a
replacement truck until 2008. Construction time for a new fire engine will be approximately one year
from time of order.
Cost: Estimated around $300,000
Use of 1982 Engine: Old fire trucks have little to no value. We would purpose to use the fire truck at
our fire training site for training evolutions in place of our front line equipment.
e
,cL-0
e
PUBLIC ""ORKS GROUP
Engineering. Streets & Alleys, WaterlWastewater
1\:1
E
M
()
1<
N
A
D
u
M
TO: Mayor and City Council
FROM: John Rodeberg, Public Works Director
RE: Consideration of Resolution Approving Traffic Control Devices
DATE: September 21,2006
,o'_'o~!?rop and Go Shipping, which is located in the 101 Park Place_Building, has had.significant COnCeJTIB
related to the lack of access for customers and delivery vehicles during times when I 5t Avenue SE is
closed (during Farmer's Market and the Arts & Crafts Festival). They have requested consideration
of 10 minute parking zones on Main Street. Police Chief Dan Hatten, PW Superintenedent John
Olson, City Engineer Kent Exner, EDA Director Miles Seppelt and I have reviewed the issue, and
would like some feedback from the Council on how they would like to proceed:
e
e
Issues:
. We agree that access is significantly limited during these periods, and that there is a dramatic
negative impact on some businesses. In the case of Drop and Go this is felt more
dramatically because the business is almost all short -term visits by both the customer and the
delivery vehicles.
· These impacts, and impacts from other sources and events, are felt all over the downtoWn
area. We consistently get requests from many downtown retailers and service-oriented
businesses that want special parking arrangements near their business (many want "10
minute parking" zones). We have been concerned regarding setting precedence.
· Installing signs requires added investment, but it also often requires adding posts and other
obstacles to both the movement and aesthetics in the downtown area. We just went through a
long process to reduce sign clutter in downtown, and would recommend moving very
deliberately in deciding to add signing again.
. Enforcement of this type of restricted parking is very difficult and time-consuming (i.e. it
would need to be patrolled very 10 minutes for full enforcement, and every enforcement
action would require a minimum of two stops).
We would like to work out a solution that best addresses this issue. Consideration of temporary
parking measures (10 minute loading and delivery zones marked by portable signs) should be
considered prior to utilizing permanent signage. We will meet prior to the Council meeting with the
appropriate staff to review this issue in more detail, and will recommend next steps.
ee: Gary Plotz - City Administrator
Kent Exner - City Engineer
Rebecca Bowers - Planning Director
Dan Hatten - Police Chief
John Olson - Public Works Superintendent
Miles Seppelt - EDA Director
lOG)
e
e
e
PUBLIC WORKS.GROUP
Engineering, Streets & Alleys, WaterlWastewater
l\il
E
M
R
(.....
J
N
D
u
M
A
TO: Mayor and City Council
FROM: John Rodeberg, Public Works Director
Randy DeVries, Water/Wastewater Director
RE: Consideration of Awarding Bid for Reverse Osmosis (RO) Membrane Elements
DATE: September 21,2006
--..--. ."".--:< -
Attached is information related to the purchase ofRO Membrane Elements for the Water Treatment
Plant (WTP). These items were originally bid with the RO System, however we received a lower
price directly through the manufacturer. At the time that the original RO Equipment Contract was
awarded to GE Osmonics as the low bid, the Council did not award the alternate bid for the
Membrane Elements specifically due to these other two, lower bids. The action at the time
represented that the purchase would be made directly through the Membrane Element manufacturer
(Dow Chemical). City Attorney Marc Sebora and Finance Director Ken Merrill are working with us
to determine ifthis meets the intent and rules ofthe open bidding requirements. Ifit doesn't, we will
propose to readvertise for just these RO Elements.
The bids received to date are:
Dow Chemical Company
AES, Inc. (2nd low bidder on RO Equipment)
GE Osmonics (low bidder on RO Equipment)
$336,475.00
$361,943.00
$428,260.00
cc: Gary Plotz - City Administrator
Kent Exner - City Engineer
Marc Sebora - City Attorney
Ken Merrill - Finance Director
,au:)
e
e
e
@) Earth Tech
3033 Campus Drive North
Suite 290
Minneapolis, MN 5544J
p 763.551.100J
F 763.551.2499
www.earthtech.com
A tileD Inl..nalioool Ud. Company
September 18, 2006
Randy DeVries, Director
Water & Wastewater Operations
City of Hutchinson
111 Hassan Street South East
Hutchinson, Minnesota 55350-2522
Re: Membrane Elements Project
WTP Improvements
Earth Tech Project No. 92111
Dear Mr. DeVries;--
Membrane elements for the reverse osmosis (RO) treatment system should be ordered now to
allow for their manufacture and to maintain the project schedule. This letter summarizes past
actions regarding the membrane elements.
Modeling and pilot testing work determined that Dow-FilmTec membrane elements were the
most effective for the WTP improvements project. There were no alternatives that would provide
the same level of treatment without increasing costs. The RO treatment system was procured in
March 2005. Bids included an alternate to provide the membrane elements with the RO system.
The successful bidder, GE Osmonics, proposed a cost of $456,096.90 for the memqrane
elements. In separate action, the City had previously received a quote from Dow-FilmTec to
provide the membrane elements under direct procurement at a cost of $500/element, which was
significantly less than the price proposed by GE Osmonics. When the City awarded the project to
GE Osmonics, the City chose to directly procure the elements from Dow.
Therefore, we recommend that the City order the membrane elements from Dow at a cost of
$315,000 plus shipping and applicable taxes. The attached information provides additional detail
regarding the procurement. Please contact our office if you have any questions.
Enclosures: Dow letter & attachments
cc: John Rodeberg, Director of Public Works & Engineering
Kent Exner, City Engineer
Dick Nagy, Water System Supervisor
L:\worklhutch\92111\corres\Corres Out\MembraneElementPurchese 20060915.doc
\~
Randy Devries
..rom:
~ent:
To:
Subject:
Granlund, Craig (CR) [craig@dow.com]
Thursday, September 21, 20069:19 AM
Randy Devries
Reverse Osmosis element quote
fD
Earth Tech 022006
LH.pdf (124 ...
Randy - thank you for your call regarding the reverse osmosis elements we are
supplying for your new water system. I am attaching the quote we gave Earth Tech and
confirming that we will honor the listed price of $500 each even though delivery is going
to slip into early 2007. Based on this letter, I calculate the entire amount of this
purchase order to be:
630 XLE-440 elements at $500 each: $315,000
sales tax at 6.5%:
guaranteed freight:
$20,475
$1000
Total:
$336,475
There is
purchase
$1000.
some question what the actual freight would be, but for the purpose of your
order and needed approvals, we will guarantee the freight to be a maximum of
Thanks again for your call, and if you have additional questions, please feel free to
contact me.
-est Regards,
~raig Granlund
The Dow Chemical Company
952-233-1445
<<Earth Tech 022006 LH.pdf>>
e
'D CJ::)
..
~
e
February 20, 2006
The Dow Chemical Company
Midland, Michigan 48674
USA
Mr. James Postiglione
Earth Tech
3033 Campus Drive
Minneapolis, MN 55441
Dear Mr. Postiglione:
Thank you for your interest in FIlMTECTM Membrane Elements for the Hutchinson, Minnesota,
RO project. This letter confirms a special price for this project of $500.00 each for 630
FILMTECThl XLE-440 Membrane Elements to be sold directly to the city of Hutchinson,
Minnesota. Delivery has to be made by November 15, 2006, and our standard payment terms of
Net 30 days apply. Freight is not included and is estimated at the current time to be a total of
approximately $600. One interconnector is supplied with each element, and since only five--
interconnectors are required for every six-element housing, there would be 105 extra
interconnectors for use as spares. Each element will be supplied with an installed brine seal.
Attached is the specification sheet for the FILMTECThl XLE-440 Membrane Element that includes
performance specifications and element dimensions.
FjlctiTec:wiliissue _Cl.three-year pro-rated membrane element warranty for this project, and
attached is our standard three-year warranty document that contains the terms and conditions of
this warranty. Also attached is our suggested start-up sequence document to be used for
additional reference.
e
We offer the following on-site services as part of the element price:
Training, if necessary, at the site for one day.
. Presence at the loading of the first train for one day.
Presence at the first and last day of any performance testing.
Presence at first cleaning (if requested).
The actual element loading is not included in FilmTec's scope of supply.
Best regards,
&(Lt~ 6'.~(~
Craig Granlund
Senior Account Manager
Dow Liquid Separations
Mailing Address
5400 Dewey Hill Road
Minneapolis, MN 55439
~52~233-1445 - Phone
952/835-4996 - Fax
craig@dow.com
351207022006:CG\mm
e
Attachments
@'" Trademark of The Dow Chemical Company ("Dow") or an affiliated company of Dow
lOL~
"
Sales Information
e
FILMTEC Membranes
~
FILMTEC@ FT30 Reverse Osmosis Element Three-Year Prorated Limited Warranty
FilmTec Corporation ("hereinafter
FilmTec") provides a limited warranty
on the materials, workmanship, and
performance of its spiral-wound
reverse osmosis elements, when
installed and operated in accordance
with FilmTec's recommended design
and operating specifications,
according to the following provisions':
e
Materials and Workmanship
Lim:t<:d W?rrznty.
FilmTec warrants that its new reverse
osmosis elements are free from
defects in materials and
workmanship. FilmTec's obligation
under this limited warranty covers a
period not to exceed 12 months from
date of receipt by Buyer, provided
that such elements are operated and
maintained in accordance with
FilmTec's published specifications
and good engineering practices.
FilmTec's obligation under this limited
warranty is limited to the repair or, at
FilmTec's discretion, replacement of
any element which, when examined
by FilmTec, appears to be defective
under this provision of the limited
warranty.
Prorated Performance Limited
Warranty.
FilmTec warrants the performance of
its elements for three years from
whichever of the following events
occurs first:
ELEMENT SHIPPED WET.
a. First use in system;
b. Three (3) months following date of
shipment from Minneapolis to a
location in the United States, Puerto
Rico, Canada, and Mexico; or
c. Six (6) months following date of
shipment to any other destination.
e
'"For chemical processing, food processing, or
wastewater treatment applications. Section 2 and
4 do not apply.
'Trademark 01 The Dow Chemical Company
ELEMENTS SHIPPED DRY.
(Tap water and brackish water
elements only)
a. First use in system;
b. Twelve (12) months following date
of shipment.
Initial Performance.
FilmTec warrants that the elements
herein offered have the initial
minimum permeate flow and initial
minimum salt rejecl;onll&.J;pecified
in the Technical Bulletin(s). These
parameters are established under
standard test conditions specified by
FilmTec.
Should any element(s) not meet
performance specifications, and
Buyer notifies FilmTec of such
deficiency, FilmTec will, upon
confirmation of faulty performance,
repair or issue credit for the defective
element(s). Shipping costs, in such
case, will be paid by FilmTec.
Performance During Three-Year
Limited Warranty Period.
During the first three years of
operation of the element(s), FilmTec
warrants that minimum permeate
flow, when operated under standard
conditions published by FilmTec, shall
be at least 70 percent of the specified
initial average flow. FilmTec further
warrants that maximum salt passage,
when an element is operated under
standard test conditions published by
FilmTec and pressure required to give
the initial rated flow, will not exceed
1.35x the specified maximum value.
FilmTec will, on confirmation of loss
of performance during the warranty
period, credit 1/36 of the original
purchase price of the element for
each unused month of the warranty
period toward the purchase of a
replacement element at the current
prevailing price.
Conditions of Prorated
Performance Limited Warranty.
The performance limited warranty
described in the previous section,
Performance During Three-Year
Limited Warranty Period, shall be null
and void if any of the following
conditions are not met:
a. The design parameters (array,
recovery, etc.) plus instrumentation
and other components of the system
- in wbkh the el~rnenttsJ are.
employed shall be consistent with
sound engineering practice. FilmTec
reserves the right to review system
design.
b. Feedwater temperature shall be
less than 1130F (450C).
c. Feedwater SDI (15 min., 30 psi)
shall be less than 5.0.
d. Feedwater shall contain no ozone,
permanganate, or other strong
oxidizing agents.
e. The element(s) shall not be
exposed to pressure greater than
1000 psi for seawater elements, 600
psi for brackish water elements, and
300 psi for tapwater elements,
unless otherwise stated in the
product specification.
f. Backpressure (where permeate
static pressure exceeds reject static
pressure) shall not exceed 5 psi at
any time.
g. The element(s) shall be
operationally protected against
hydraulic transients (water hammer).
h. The element(s) shall be
maintained in a clean condition,
unfouled by particulate matter or
precipitates or biological growth; If
scaling or fouling should occur, or
normalized element flow dedine 10
percent, deaning procedures must
be employed in accordance with the
procedures as published in a
literature piece entitled "Cleaning
Procedures for FILMTEC FT30
ElementsO (Form No. 609-23010).
i. During continuous operation the
pH shall be no less than 2.0 nor
greater than 11.0.
FILMTEC Membranes' FilmTec Corporation is a wholly owned subsidiary of The Dow Chemical Company.
IO~
e
e
e
j. There shall be no membrane
fouling by colloidal or precipitated
solids.
k. Adequate provisions against
microbiological contamination shall
be incorporated into the system
design, as well as into all operating
and maintenance procedures.
/. The element(s) shall not be
exposed during cleaning, or in
shutdown periods, to a pH less than
1 nor greater than 12.
m. Neither nonionic norcationic__
- "surfactants should be used for
membrane cleaning or come in
contad with FILMTEC elements.
The buyer is fully responsible for the
effects of non-compatible chemicals
on FILMTEC elements; their use will
void the warrahty.
n. Buyer is responsibie for providing
the user with adequate system
operating and maintenance manuals,
operator and supervisor training;
ensuring user's ability to perform
cleaning and other performance
restoration and diagnostic
procedures.
o. Buyer shall ensure that frequent,
adequate system and subsystem
normalized performance data are
routinely recorded in a systematic
format and reviewed. Such
information to be available to
FilmTec on a reasonable basis in
the event a claim is made against
FilmTec pursuant to this performance
warranty.
Repair or Replacement.
Buyer's sole remedy for any breach
of warranty is limited to and shall be
fully discharged by FilmTec repairing
any defective element or, at
FilmTec's discretion, replacing same
at the then selling price LO.b.
FilmTec's plant. FilmTec reserves
the right to test the alleged defective
elements and the reverse osmosis
systems on user's or Buyer's
premises or to ~u~~tBl.!Yer to.__
-,~, ~-perfbrm such inspections or tests and
forward the results thereof to
FilmTec. If the elementfailure is
determined to be from cause other
than breach of warranty as set forth
above, Buyer shall pay to FilmTec a
fee of $1000 per day, plus direct
travel expenses incurred by
FilmTec's employees, in. connection
with any inspection and testing of
such elements and system on
Buyer's premises. Elements shipped
to FilmTec for warranty examination
must be shipped freight prepaid.
Elements examined as part of a
warranty claim which are found to be
performing as warranted will be
returned to the Buyer freight collect.
.'
FILMTEC Membranes
For more information about FILMTEC membranes,
call Oow Liquid Separations Business:
North America .. . . . . . . . . .1-800-447-4369
Latin America .......... .(+55) 11-5188-9345
Europe ............... .(+31) 20-691-6268
Japan ................ .(+81) 3-5460-2100
Australia .............. .(+61) 2-9776-3226
http://www.dow.com/liquldseps
Reminders.
1. Permeate obtained from first hour
of operation should be discharged.
2. Elements must be in use for at
least 6 hours before formaldehyde is
used as a biocide. If the elements
are exposed to formaldehyde before
this period, a severe loss in flux may
result.
3. Before returning any element(s) to
FilmTec for warranty examination,
see the.'::'('m:,nlRmurnProcedures
technical bulletin.
Warranty Notice.
Failure or refusal 10 fully disclose to
FilmTec the use and operating
parameters of FILMTEC membrane
elements shall render all warranties
other than that covering materials
and workmanship null and void.
LIABILITY FOR CONSEQUENTIAL,
INCIDENTAL, SPECIAL,
EXEMPLARY,AND PUNITIVE
DAMAGES ARE EXCLUDED.
Notice: No freedom rrom any patent owned by Seller or others is to be inferred. Because use conditions and applicable laws may differ from one
location to another and may change with time, Customer is responsible for detennlning whether products and the Infonnalton '~ thiS document are
appropriate for Customer's use and for ensuring that Customer's workplace and disposal practices are in comploance With applicable laws and
other governmental enactments. Seller assumes no ooligatlon or liability for the information in this document EXCEPT AS EXPRESSLY
PROVIDED IN THIS DOCUMENT; NO WARRANTIES ARE GIVEN; ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE ARE EXPRESSLY EXCLUDED.
Published May 1998.
~
"Trademark of The Dow Chemical Company
Form No. 6O~35010-598QRP
CH 172-Ol17.E-598
\D~
e
e
e
Product I nfonnation
~
FILMTEC Membranes
FILMTEC XLE-440 Extra Low Energy RO Element
Features
The FILMTECTM XLE-440 is an extra low energy, high productivity brackish water reverse
osmosis element designed to deliver high quality water at low operating costs for municipal
and industrial water applications. Its high active area design coupled with the highly
productive XLE membrane makes FILMTEC XLE-440 the lowest pressure RO element-
resulting in lower energy costs.
. XLE.44Q will operate in many systems at less than half the feed pressure of a standard
high rejection RO element and at up to 30% less pressure than other low energy .
membranes, resulting in lifetime energy savings greater than 100% of the initial
membrane investment.
. With 440 square feet (41 square meters) of active membrane area, the FILMTEC XLE-
440 element gives"systern designers ttm-opUon ofdesigrringasysteoTi with-fev/er
membrane elements, requiring lower capital expenditures for membranes and
compenents.
. Automated, precision fabrication allows for the industry's highest active membrane area
without compromising the thickness of the feed spacer, resulting in less fouling, less
cleaning downtime and lower operating costs than competitive products using thinner
~~~ .
. XLE-440 is perfectly suited for cold water feeds as the element's high productivity will
deliver lower energy costs and/or higher permeate flow.
Product Specifications
Stabmzed Salt
Rejection
99.0%
Nominal Active Applied Pressure Penneate Flow Rate
Product Part Number Area ft2 (m2) psig (bar) gpd (m'/d)
XLE.440 171227 440 (41) 100 (6.9) 12,700 (48)
1. Penneate ~ow and sail rejection based on the loIIowing lest coodilions: 500 ppm NaCI, pressure specified above, 77"f (25"C) and 15% rero;ery.
2. Penneate ~ows for irnividual elements may vary +25/-15%
3. Minimum stabilized sa~ rejectioo is 98.0%
4. The above specifications are benchmar1< values. Please be sure to ooerate according to system design guideli:les.
Figure 1
A
~
sOiA
FllmTecsupplies
coupler part nu'T'Oer
259171 'lWth eech
element Eech coupler
k1dudes two 2.125
EPR o-rings (FImTec
part number 216370).
l
jlI
j
Fiberglass Outer Wrap
lJ--C<4l Brine Seal
End Cap
Dimensions -Inches (mm)
C
7.9(201)
B
1.50(38)
Product A
XLE-440 40.0 (1,016)
5. Refer to FilmTec Design Guidelines for multiple-element systems.
6. XLE-44ll fits nominal &-inch (203 fTJTl) I.D. pressure vessel.
Page 1 or2
. Trademark of The Dow Chelnical Corl1lanY
Form No. 609-00245-0305
lDLY
Operating Limits
e
Important
Information
Operation
Guidelines
e
General
Information
FILMTEC Membranes
For more Information aIlout FILMTEC
membran.., call tile Cow LIquid
Separallcn8 bueinees:
North Aroorlca: 1-800-4474369
Latin Arneri:a: (->55) 11-5188-9222
ELOOpe: (+32) 345().2240
Pacific: ..00 3 7958 3392
Japan: -<1135400 2100
CIWla: +lI6 21 2301 9000
htlp1!ww.o.filmlec.com
e
Page 2 0/2
. Membrane Type Polyamide Thin-Film Composite
. Maximum Operating Temperature 1130F (45DC)
· Maximum Operating Pressure 600 psig (41 bar)
· Maximum Pressure Drop 15 psig (1.0 bar)
. pH Range, Continuous Operation" 2 - 11
. pH Range, Short-Term Cleaning (30 min.)b 1 ~ 12
. Maximum Feed Si~ Density Index (SOl) SOl 5
. Free Chlorine Tolerance< <0.1 ppm
Maximum temperalml for continuoos operation above pH 10 is 950F (350C).
Refer to Cleaning Guideli1es in specilication sheel 6()9.23010.
Under certain cooditions, the presence affree chlarile and (jher oxidizilg agen1s win cause premature membrane Iaiure.
Since oxidation damage is not COIIered uncler warranty. FimTec recommends removing residual free chfori1e by
prelreabnent priCJ' to membrane exposure. Please refer to IecMcaI bulletil609-22010 fCJ' mere ilfannalion.
Proper start-up of reverse osmosis water treatment systems is essential to prepare the
membranes for operating service and to prevent membrane damage due to overfeeding or
hydraulic shock. Following the proper start-up sequence also helps ensure that system
operating parameters conform to design specifICations so that system water quality and
productivity goals can be achieved.
- .----:::_..-..._~]-
o Befcrre initiafiflg system starFup procedures, membrane pretreatment, loading of the
membrane elements, instrument calibration and other system checks should be completed.
Please refer to the application information literature entitled 'Start-Up Sequence' (Form No.
609-00298) for more information.
Avoid any abrupt pressure or cross-flow variations on !he spiral elements during start-up,
shutdown, cleaning or other sequences to prevent possible membrane damage. During
start,up, a gradual change from a standstill to operating state is recommended as follows:
. Feed pressure should be increased gradually over a 30-60 second time frame.
. Cross-flow velocity at set operating point should be achieved gradually over 15-20 seconds.
. Permeate obtained from first hour of operation should be discarded.
. Keep elements moist at all times after initial wetting.
. If operating limits and guidelines given in this bulletin are not strictly followed, the limited
warranty will be null and void.
. To prevent biological growth during prolonged system shutdowns, it is recommended that
membrane elements be immersed in a preservative solution.
. The customer is fully responsible for the effects of incompatible chemicals and lubricants
on elements.
. Maximum pressure drop across an entire pressure vessel (housing) is 50 psi (3.4 bar).
. Avoid stalic permeate-side backpressure at all times.
Notice: The use of this procluct in and of itse~ does nat necessarily guarantee the removal of cysts and pathogens from water.
Effective cyst and pathogen reduction is depement on the cornplele system design and on the operation and maintenance 01
the system.
Notice: No freedom from any patent awned by Seller CJ' others is to be inferred. Because use conditions and applicable laws
may differ from one location to another and may change with time, Customer is responsille for determining whether prodt.ds
and the information in this document are eppropriate fCJ' Customer's use and for ensuring that Customers workplace and
disposal prnclices are in COI11lliance with applicable laws and other gavermlefl\a1 enactments. Seller assumes no obligation or
liability fCJ'the information in this document NO WARRANTIES ARE GIVEN; ALL I'-I'UED WARRANTIES OF
MERCHANT ABIUTY OR FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSlY EXClUDED.
~
.Trademar1< o!The Do..- Chemical Company
Fonn No. 609-00245-0305
lOO0
"
e
e
e
Tech Manual Excerpts
FILMTEC Membranes
~
Start-Up Sequence
Proper start-up of reverse osmosis
(RO) water treatment systems is
essential to prepare the membra-
nes for operating service and to
prevent membrane damage due to
overfeeding or hydraulic shock.
Following the proper start-up
sequence also helps ensure that
system operating parameters
conform to design specifications so
that system water quality and
~ prod!Jctivil'/_goals can beochievaJ.
Measurement of initial system
performance is an important part of
the start-up process. Documented
results of this evaluation serve as
benchmarks against which ongoing
system operating performance can
be measured.
Before initiating system start up
procedures, membrane pretreat-
ment, loading of the membrane
elements, instrument calibration,
and other system checks should be
completed. Following is the recom-
mended RO system start up
sequence:
Typical RO System
Feed Feed
Temperature Pressure
Gauge ~ug.
Chemical
Addition
Faedwater
Sampling Point
'Trademark of The Dow Chemical Company
Typical Start-Up Sequence
a. Before initiating the start-up
sequence, thoroughly rinse the
pretreatment section to flush out
debris and other contaminants
without letting the feed enter the
elements. Follow the Pre-Start-
up check list.
b. Check all valves to ensure that
settings are correct. The feed
--.,Yrl:!Ssilre cUIMoi ana
concentrate control valves
should be fully open.
c. Use low pressure water at a low
flow rate to flush the air out of
the elementsand pressure
vessels, Flushl:\t a gauge
pressure of 0.2 - 0.4 MPa (30 to
60 psi). All permeate and
concentrate flows should be
directed to an approved waste
collection drain during flushing.
d. During the flushing operation,
check all pipe connections and
valves for leaks. Tighten
connections where necessary.
Low
Reverse Osmosis
Membrane Elements
RO Feed
Pump Discharge
Concentrate
Sampling Point
e. After the system has been flu-
shed for a minimum of 30
minutes, close the feed
pressure control valve.
f. Ensure that the concentrate
control valve is open.
g. Slowly crack open the feed
pressure control valve (feed
pressure should be less than
0.4 MPal60 psi).
h. Start the high pressure pump.
i. Slowly open the feed pressure
control valve, increasing the
feed pressure and feed flow
rate to the membrane elements
until the design concentrate flow
.is reached. The feed pressure
increase to the elements should
be less than 0.07 MPa (10 psi)
per second. Continue to send
all permeate and concentrate
flows to an approved waste
collection drain.
Permeate Flow
Concentrate
Flow
Combined Permeate
Sampling Point
Permeate Row
to Drain
Permeate Flow
to Point of Use
FILMTEC Membranes
Form No. 609..()()298-402XQRP
CH 172-248-E-4021 ocy
e
e
j. Slowly close the concentrate
control valve until the ratio of
permeate flow to concentrate
flow approaches, but does not
exceed, the design ratio
(recovery). Continue to check
the system pressure to ensure
that it does not exceed the
upper design limit.
k. Repeat steps 'i' and "j" until the
design permeate and
concentrate flows are obtained.
I. Calculate the system recovery
and compare it to the system's
design value.
m. Check chemical additions of
acid, scale inhibitor, and sodium
metabisulfite (if used). Measure
feedwater pH.
n. Check the Langelier Saturation
Index (LSI) or the Stiff & Davis
Stability Index (S & DSI) of the
concentrate by measuring pH.
conductivity, calcium hardness,
and alkalinity levels and then
making the necessary calcula-
tions.
o. Allow the system to run for one
hour.
p. Take the first reading of all
operating parameters.
q. Read the permeate conductivity
from each pressure vessel and
identify any vessels that do not
conform to performance
FILMTEC Membranes
For more Information about FILMTEC membranes.
call Dow Liql.id Separations business:
North America ...................... 1-800-447-4369
Lalln America ....................... (+55) 11-5188-9277
Europe ................................. (+32) 3450-2240
Japan ................................... (+81) 3-5460-2100
Australia ............................... (+61) 2-9776-3226
http://www.fiImtec.com
expectations (e.g., vessels with
leaking O-rings or other
evidence of malfunction).
r. After 24 to 48 hours of
operation, read all plant
performance data such as feed
pressure, differential pressure,
temperature flows, recovery and
conductivity readings (please
refer to separate information).
At the same time, draw samples
cof feedwater, concentrat3;anc!------..
combined system permeate and
analyze sample constituents.
s. Compare system performance
to design values.
t. Confirm proper operation of
mechanical and instrumental
safety devices.
u. Switch the permeate flow from
drain to the normal operating
position.
v. Lock the system into automatic
operation.
w. Use the initial system
performance information
obtained in steps 'p" through 'r"
as a reference for evaluating
future system performance.
Measure system performance
regularly during the first week of
operation to ensure proper
performance during this critical
initial stage.
The technical information contained here is extracted from the FILMTEC Membranes - Technical Manual. References to other sections of the
manual have been replaced with short references to additional but separate information avaHabfe from OUf web site. The information in these
extracts has been updated and supercedes that contained in the full manual.
Notice: No freedom from any patent owned by Seller or others is to be inferred. Because use conditions and applicable laws may differ from one
location to another and may change with time, Customer is responsible for determining whether products and the information in this document
are appropriate for Customerls use and for ensuring that Customer Is workplace and disposal practices are in compliance with applicable
laws and other governmental enactments. Seller assumes no obligation or liability for the information in this document. NO WARRANTIES ARE
GIVEN; ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR FiTNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY EXCLUDED.
Published April 2002.
e
~
'Trademark of The Dow Chemical Company
Form No. 609-00298-402XQRP
CH 172-248-E-402\ DCJ0
e
e
e
@ EarthTech
3033 Campus Drive North
Surt. 290
Minneapolis, MN 55441
A 1:qco Intem.Uoo.llbI. Co~p,ny
September 18, 2006
Randy DeVries, Director
Water & Wastewater Operations
City of Hutchinson
111 Hassan Street South East
Hutchinson, Minnesota 55350-2522
Re: Membrane Elements Project
WTP Improvements
Earth Tech Project No. 92111
-----.. .~-
Dear Mr. DeVries:
P 763.551.1001
r 763.551.2499
www..arthtech.com
Membrane elements for the reverse osmosis (RO) treatment system should be ordered now to
allow for their manufacture and to maintain the project schedule. This letter summarizes past
actions regarding the membrane elements.
Modeling and pilot testing work determined that Dow-FilmTec membrane elements were the
most effective for the WTP improvements project. There were no alternatives that would provide
the same level of treatment without increasing costs. The RO treatment system was procured in
March 2005. Bids included an altemate to provide the membrane elements with the RO system.
The successful bidder, GE Osmonics, proposed a cost of $456,096.90 for the membrane
elements. In separate action, the City had previously received a quote from Dow-RlmTec to
provide the membrane elements under direct procurement at a cost of $5oo/element, which was
significantly less than the price proposed by GE Osmonics. When the City awarded the project to .
GE Osmonics, the City chose to directly procure the elements from Dow.
Therefore, we recommend that the City order the membrane elements from Dow at a cost of
$315,000 plus shipping and applicable taxes. The attached information provides additional detail
regarding the procurement. Please contact our office if you have any questions.
Enclosures: Dow letter & attachments
cc: John Rodeberg, Director of Public Works & Engineering
Kent Exner, City Engineer
Dick Nagy, Water System Supervisor
L:\work\hulch\92111Icorres\Corres OutlMembmne8ementPurchase 20060915.doc
t"o~
e
e
e
~
February 20, 2006
The Dow Chemical Company
Midland, Michigan 48674
USA
Mr. James Postiglione
Earth Tech
3033 Campus Drive
Minneapolis, MN 55441
Dear Mr. Postiglione:
Thank you for your interest in HlMTECT.. Membrane Elements for the Hutchinson, Minnesota,
RO project. This letter confirms a special price for this project of $500.00 each for 630'.
FllMTECTIoI XlE-440 Membrane Eiements to be sold directly to the city of Hutchinson,
Minnesota. Delivery has to be made by November 15,2006, and our standard payment terms of
Net 30 days apply. Freight- is not included-and is estimated at th~ curront time to be s total of
approximately $600. One interconnector is supplied with each element, and since only five
interconnectors are required for every six-element housing, there would be 105 extra
interconnectors for use as spares. . Each element will be supplied with an installed brine seal.
Attached is the specification sheet for the FllMTEC"" XlE-440 Membrane Element that Includes
performance specifications and element dimensions.
S!1f!i1et{w!J] J!'isue "~ .three-year pro-rated membrane element warranty for this project, and
attached is our standard three-year warranty document that contains the terms and conditions of
this warranty. Also attached is our suggested start-up sequence document to be used for
add itional reference.
We offer the following on-site services as part of the element price:
Training, if necessary, at the site for one day.
Presence at the loading of the first train for one day
Presence at the first and last day of any performance testing.
Presence at first cleaning (if requested).
The actual element loading is not included in FilmTec's scope of supply.
eest regards,
&rv<~ ;t#n'L_(
Craig Granlund
Senior Account Manager
Dow Liquid Separations
Mailing Address
54QO Dewey Hill Road
Minneapolis, MN 55439
9521233-1445 - Phone
9:;21835-4996 - FaX
, craig@d6W.com
35'1207022006:CGlmm'
Attachments
@TM Trademark of The Dow Chemical Company ("Dow") or an affiliated company of Dow
IO~
,f
e
Sales Information
FllMTEC Membranes
~
FILMTEC@ FT30 Reverse Osmosis Element Three-Year Prorated Limited Warranty
Rim Tee Corporation ("hereirJafter
FilmTec") provides a limited warranty
on the maierials, workmanship, and
performance of its spiral-wound
reverse osmosis elements, when
instailed and operated in accordance
with FilmTec's recommended design
and operating specifications,
according to the following provisions":
e
MateJo.ials and Workrna!1sh!p
Limited Warranty.
FilmTec warrants that its new reverse
osmosis elements are free from
delects in materials and
workmanship. F~mTec's obligation
under this limited warranty covers a
period not to exceed 12 months from
date of receipt by Buyer, provided
that such elements are operated and
maintained in accordance with
Rim Tee's published specifications
and good engineering practices.
RlmTec's obligation under this limited
warranty is limited to the repair or, at
FilmTec's discretion, replacement of
any element which, when examined
by FilmTec, appears to be defective
under this provision of the limited
wa rra nty.
Prorated Performance Limited
Warranty.
Film Tee warrants the performance of
its elements for three years from
whichever 01 the following events
occurs first:
ELEMENT SHIPPED WET.
a. First use in system;
b. Three (3) months following date of
shipment from Minneapolis to a
location In the United States, Puerto
Rico, Canada, and Mexico; or
c. Six (6) months following date 01
shipment to any other destination.
e
*For c!lemical processing, food processing, or
wastewater treatment applicatloflS, Section 2 and
4 00 not apply.
.Trademark 01 The Dow Chemlcal Company
ELEMENTS SHIPPED DRY.
(Tap water and brackish water
elements only)
a. First use in system;
b. Twelve (12) months following date
of shipment.
Initial Performance.
RlmTec warrants that the elements
herein offered have the initial
--"""tllinimum---pei Iileate flow ofld-~nitlaJ
minimum sa~ rejection as specified
in the Technical Bulletin{s). These
parameters are established under
standard test conditions specified by
FilmTec.
Should any element{s) not meet
performance specifications,and
Buyer notifies FilmTec of such
deficiency, FilmTecwill, upon
confirmation of faulty performance.
repair or issue credit for the defective
element(s). Shipping costs, in such
case, will be paid by FilmTec.
Performance During Three-Year
Limited Warranty Period.
During the first three years of
operation of the element{s), FilmTec
warrants that minImum permeate
flow, when operated under standard
conditions published by FilmTec, shall
be at least 70 percent of the specified
initial average fiow. FilmTec further
warrants that maximum salt passage,
when an element is operated under
standard test conditions published by
FilmTec and pressure required 10 give
the initial rated flow, will not exceed
1.35x the specified maximum value.
FilmTec will, on confirmation of loss
of performance during the warranty
period, credit 1/36 of the original
purchase price of the element for
e~ch unused month of the warranty
period toward the purchase of a
replacement element at the current
prevailing price.
Conditions of Prorated
Performance Limited Warranty.
The performance limited werranty
described in the previous section,
PerformaflCfJ During Three- Year
Limited WanahtyPeriod, shall be null
and void if eriy of the following
conditions are not met
a. The design parameters (array,
recovery, etc.) plus instrumentation
and other compon",1ts ",{ 'the 5ysleh',.~.-
in which the element(s) are .
employed shall be consistent with
sound engineering practice. RlniTEic
reserves the right to review system
design. .
b. Feedwateftemperature shall be
less th~n113T (45'C~ . . .
c. Feedwater SOl (15 min., 30 psO
shall be less than 5.0.
d. Feedwater $hall oonteirino ozone,
permangenate, or other strong
oxidizing agents. ....... .
e. The element(s) Shall not be
exposed to pressure gr~ater than
1000 psi for seawateretElmef1ts. 600
psi lor brackish watarEi(ements,and
300 psi fortapweter elements,
unless oiherwise stated in the
product specification.
f. Backpressure (y,-here peflTieate
static pressure exceeds reject slatic
pressure) shall not exCeed 5 psi at
any time. .. .'
g. The element,s) shall be
operationally protected against
hydreulic transienis (water hammer). .
h. The element(s) shall be
maintained in a clean ccindition,
unfouled by particulate matter or
precipitates or biological growth; If
scaling or fouling should occur, or
normalized element flow decline 10
percent, cleaning procedures must
be employed in accordance with the
procedures as published in a
literature piece entitled "Cleaning
Procedures for FlLMTEC FT30
Elements" (Fdrm No: 609;23010).
i. During continuoUs operation the
pH shall be no less than 2,0 nor
greater than 11.0.
FILMTEC Membranes' FilmTec Corporation is a wholly owned subsidiary of The Dow Chemical Company.
" cL!9
e
e
e
~
, ^
REVISED BID FORM
PROJECT IDENTIFlCATION:
AES INC.
(Bidder)
PROCUREMENT OF
REVERSE OSMOSIS SYSTEM
FOR THE
CITY OF HUTCHINSON
HUTCHINSON, MINNESOTA
CITY OF HUTCHINSON LEITING NUMBER 12
CITY OF HUTCHINSON PROJECT NUMBER 05-14
EARTH TECH PROJECT NUMBER: 83357
TABLE OF ARTICLES
Article I - Bid Recipient
Article 2 - Bidder's Acknowledgements
-~~-~.... '" ._....,...~.-
,':>~" '.,~~. -'~. .C.C';'
Article 3 - Bidder's Representations
Article 4 - Basis of Bid
Article 5 - Equipment List
Article 6 - Time of Completion
Article 7 - Attachments to This Bid
Article 8 - Defined Terms
Article 9 - Bid Submittal
ORIGINAL
B-1
Revised Bid Form
Water Treatment Facility - 83357
City of Hutchinson Letting No. 12, Project No. 05-14
L:\WOR..K\HlIT0N!33S7\WflMEMBRANE S~SEDBIDFORMrxx:
lO~
e
e
.:'
~ ..
1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Buyer in
the form included in the Bidding Documents to perform and furnish all Goods and Special Services as
specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in
accordance with the other terms and conditions of the Bidding Documents.
ARTICLE2 - BIDDER'S ACKNOWLEDGEMENTS
2.01 Bidder accepts all of the tenns and conditions of the Advertisement llnd Insu:uctionsto Bidders,includinl!
without limitation those dealing with the disposition of Bid Security. This Bid will reiruU~ subj~ct t~
acceptance for the period of time specified in the Instructions to Bidders after the day of Bid opening, or for
such longer period of time that Bidder may agree to in writing upon request of Buyer. Bidder wiIIsign and
submit the Procurement Agreement with the Bonds and other documents required by the Bidding Documents
within IS days after the date of Buyer's Notice of Award.
2.02 Bidder accepts the provisions of the Agreement as to the liquidated damages in the event of its failure to
furnish Goods and Special Services in accordance with the schedule set forth in the Agreement.
2.03 Bidder accepts the provisions of the Agreement as to the assignment of the Contract for furnishing Goods and
Special Services.
ARTICLE 3 - BIDDER'S REPRESENTA TJONS
3.01 In submitting this Bid, Bidder represents, as more fully set forth in the Procurement Agreement, that:
A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in
the Bidding Documents, and the following Addenda receipt of all which is hereby acknowledged: I
Addendum No.
1
Date
2/2/2005
B. If Specified, or if in the Bidder's judgment, any local conditions may affect cost, progress or the
furnishing of Goods and Special Services, has familiarized itself with the nature and extent of the Procurement
Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may
affect production and delivery of the Goods and furnishing of Special Services and other services.
C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may
affect cost, progress and the furnishing of Goods and furnishing of Special Services.
B-2
Revised Bid Form
Water Treatment Facility - 83357
City of Hutchinson Letting No. 12, Project No. 05-14
l:\WORK\Hl!TCH\83357\\VP"MEMBRANE SPECSlREVlSEDBIDFORM..IX::X:"
l (0)
e
e
e
I"
"
D. Bidder has carefully studied and correlated the information known to the Bidder. and information and
the results of all such observations, examinations, investigations, explorations, tests, reports and studies
obtained from Bidder's visits. if any. with the Biding Documents.
E. Bidder has given Engineer written notice of all conflicts. errors. ambiguities, or discrepancies that
Bidder has discovered in the Bidding Documents and the written resolution thereof by Engineer is acceptable
to Bidder.
F. The Bidder further represents that this Bid is genuine and not made in the interest or on behalf of any
undisclosed individual or entity and is not submitted in confonnity with any agreement or rules of any group,
association. organization or corporation; Bidder has not directly or indirectly induced or solicited any other
Bidder to submit a false or sham Bid; Bidder has not solicited or induced any individual or entity to refrain
from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder
or over Buyer.
ARTICLE 4 - BASIS OF BID
4.0] Bidder will furnish the Goods and Special Services in accordance with the Contract Documents for the
following price: '__
NINE HUNDRED TWENTY-ONE THOUSAND FIVE
LUMP SUM BID PRJCE HUNDRED SIXTY-THREE Dollars ($
(use words)
* ABOVE PRICE INCLUDES $41,943 - SALES TAX (6.5%
921,563). *
(figures)
OF MATERIAL COST)
AL TERNA TE 1 - FOURTH SKID (REQUIRED)
TWO HUNDRED
ADDITIONAL COST FIFTY-THREE
(use words)
* ABOVE PRICE INCLUDES $9,924
THIRTY-SEVEN THOUSAND ONE
Dollars ($ 237,153 ). *
(ji8ures)
- SALES TAX (6.5% OF MATERIAL COST)
AL TERNA TE 2 - SUPPLY AND INSTALL MEMBRANE ELEMENTS
a. FILMTEC XLE-440 ADDITIONAL COST (REQUIRED)
THREE HUNDRED SIXTY-ONE THOUSAND NINE HUNDRED Dollars ($
FORTY-THREE (use words)
*ABOVE PRICE INCLUDES $19,675 - SALES TAX (6.5% OF MATERIAL
b. ALTERNATE ELEMENT. PILOT, SYSTEM DES]GN, SUPPLY & INSTAll
ADDITIONAL COST (OPTIONAL)
361,943
(figures)
COST)
). *
NO BID
Dollars($
).
(use words)
(jigures)
B-3
Revised Bid Fonn
Water Treatment Faci]ity - 83357
City of Hutchinson Letting No. 12, Project No. 05-]4
J"IWOIOOHlJJ'DI\833571W1'MEMBRANE SPECSlREVlSEDBIDFORM.DOC
lO~
r
,
,.
"
-
e
REVISED BID FORM
PROJECT IDENTIFICATION:
GE Osmonics
(Bidder)
PROCUREMENT OF
REVERSE OSMOSIS SYSTEM
FOR THE
CITY OF HUTCHINSON
HUTCHINSON, MINNESOTA
CITY OF HUTCHINSON LETIING NUMBER 12
CITY OF HUTCHINSON PROJECT NUMBER 05-14
EARTH TECH PROJECT NUMBER: 83357
TABLE OF ARTICLES
Article I - Bid Recipient
Article 2 - Bidder's Acknowledgem~nts
Article 3 - Bidder's Representations
Article 4 -Basis of Bid
Article 5 - Equipment List
. Article 6 - Time of Completion
e Article 7 - Attachments to This Bid
Article 8 - Defined Tenns
Article 9 - Bid Submittal
.
e
B-1
Revised Bid Form
Water Treatment Facility - 83357
City of Hutchinson Letting No. 12, Project No. 05-14
L:\WOR.K\HlIT'ON!3lS7\WP\MEMBRANE SJ'ECS'.REVlSEDBIDFORMDOC
\DL9
.
e
..
e
.
e
ARTICLE 1 - BID RECIPIENT
1.0 I THJS BID IS SUBMITTED TO:
City of Hutchinson
Director of Public Works
Letting Number I2IProject Number 05-14
Hutchinson City Center
] II Hassan Street Southeast, Hutchinson, Minnesota 55350
(hereinafter called Buyer or Owner)
1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Buyer in
the form included in the Bidding Documents to perform and furnish all Goods and Special Services as
specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in
accordance with the other terms and conditions of the Bidding Documents.
ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS
2.01 Bidderaccepts all of the terms and conditions of the Advertisement and Instructior;s to Bidders, including
withoui-limitation those -dealing with the disposition of Bid Security. This Bid will remain subject to
acceptance for the period of time specified in the Instructions to Bidders after the day of Bid opening, or for
such longer period of time that Bidder may agree to in writing upon request of Buyer. Bidder will sign and
submit the Procurement Agreement with the Bonds and other documents required by the Bidding Documents
within 15 days after the date of Buyer's Notice of Award.
2.02 Bidder accepts the provisions of the Agreement as to the liquidated damages in the event of its failure to
furnish Goods and Special Services in accordance with the schedule set forth in the Agreement.
2.03 Bidder accepts the provisions of the Agreement as to the assignment of the Contract for furnishing Goods and
Special Services.
ARTICLE 3 - BIDDER'S REPRESENTA TIONS
3.01 In submitting this Bid, Bidder represents, as more fully set forth in the Procurement Agreement, that:
A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in
the Bidding Documents, and the following Addenda receipt of all which is hereby acknowledged:
Addendum No.
Addendum #1
Addrndum #2
Date
22 Feb 05
2H Feb 05
B. If Specified, or if in the Bidder's judgment, any local conditions may affect cost, progress or the
furnishing of Goods and Special Services, has familiarized itself with the nature and extent of the Procurement
Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may
affect production and delivery of the Goods and furnishing of Special Services and other services.
C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may
affect cost, progress and the furnishing of Goods and furnishing of Special Services.
B-2
Revised Bid Form
Water Treatment Facility - 83357
City of Hutchinson Letting No. 12, Project No. 05-]4
L:\W0RK\HtJf0J\833S7\wn.fEMBRANE SPE.CS\REVJ5EDBIDFORMDOC
IO~
,
e
.
e
.
e
.
.
D. Bidder has carefully studied and correlated the information known to the Bidder, and information and
the results of all such observations, examinations, investigations, explorations, tests, reports and studies
obtained from Bidder's visits, if any. with the Biding Documents.
E. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that
Bidder has discovered in the Bidding Documents and the written resolution thereof by Engineer is acceptable
to Bidder.
F. The Bidder further represents that this Bid is genuine and not made in the interest or on behalf of any
undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group,
association, organization or corporation; Bidder has not directly or indirectly induced or solicited any other
Bidder to submit a false or sham Bid; Bidder has not solicited or induced any individual or entity to refrain
from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder
or over Buyer.
ARTICLE 4. BASIS OF BID
4.01 Bidder will furnish the Goods and Special Services in accordance with the Contract Documents for the
following prke:
LUMPSUMBIDPRICEN;ne hundred N;ntv Thousand
(use words) .
* Mlnnesota State Tax Dillars ($64,350)
* Total Dollars ($1,054,350)
AL TERNA TE 1 - FOURTH SKID (REQUIRED)
Dollars ($ 990,000 ).
(figures)
ADDITIONAL COST Two HllndrpdThirty nnp Thousand
(use words) * Minnesota State Tax Dollars ($15,015)
* Total Dollars ($246,015)
ALTERNA TE 2 - SUPPLY AND INSTALL MEMBRANE ELEMENTS
Dollars (:Ie 31. nnn ).
(figures)
,I
"
, I
/,'
a. FILMTEC ~~~~~ ~~~T:~~~;~ts;,,~~~~~~~<;~~~ Me~~I~~~$ ~?~~6~hfiach !! ).
(use words) Two hundred S; xty (figures)
MN Tax ($27836.90) Total ($456,096.90) .
b. ALTERNATE ELEMENT, Pll..OT, SYSTEM DESIGN, SUPPLY & INSTAll
ADDITIONAL COST (OPTIONAL)
'I
N/A
Dollars($
).
(use words)
(figures)
** GE Osmon;cs has estimated Minnesota State Tax at 6.5%. Any variations in the
understanding of this requirement, shall be the responsab;lity of buyer.
B-3
Revised Bid Form
~\WORX\HlJTO!\&3357\Wl"MEMIlRANE SPECSIREVlSEDBIDFORM.DOC
Water Treatment Facility - 83357
City of Hutchinson Letting No. ]2, Project No. 05-]4
lOL0
e
e
e
Resolution No. 13050
JOINT RESOLUTION OF THE CITY OF HUTCHNSON AND THE TOWNSHIP
OF HUTCHINSON AS TO THE EXTENSION AND RENEWAL OF ORDERLY
ANNEXATION AGREEMENT
WHEREAS, the City of Hutchinson and Township of Hutchinson entered into an
orderly annexation agreement in September 2001, and filed for record as Document
Number A-3l9180 in the office of the McLeod County Recorder; and,
WHEREAS, the agreement provided for the orderly annexation of the parcels
identified on the map attached as Exhibit A herein; and,
WHEREAS, the original orderly annexation agreement expired on December 31,
2005; and,
WHEREAS, the parties desire to renew and extend the orderly annexation
agreement under the same terms and conditions,
NOW THEREFORE BE IT RESOLVED JOINTLY BY THE CITY COUNCIL OF
THE CITY OF HUTCHINSON AND THE TOWN BOARD OF THE TOWNSHIP
OF HUTCHINSON:
1.
THAT, the orderly annexation agreement, McLeod County
Document Number A-319180, is hereby renewed and extended until
December 31, 2009;
THAT, in consideration of the extension of the agreement, all time
lines for the exercise of the parties' rights and responsibilities shall
be extended accordingly;
THAT, the renewal and extension of the orderly annexation
agreement shall be effective only upon the final approval of the
respective parties hereto.
2.
3.
Adopted by the City Council this 26th day of September, 2006.
Steven W. Cook, Mayor
Gary D. Plotz, City Administrator
Adopted by the Hutchinson Township Board this
day of
,2006.
Chair, Town Board
Township Clerk
II (~) 1
- -
- -
- - -
- - -
- --
c..
~6
c:..j:j
o CO
Cf) ><
C Q)
.- c
..c c
.8<(
::J
I
if)
u~--6
t- :J if)
-w-"w-:5
I ~ 0
>< I CO
W_U--.=l
if) if)
\
\ : .
\ :
1
I e
___________1 1\ \
-------------_1 ~
- I --
1
I
1
1
1
I
1
I
1
1
I
I
I
I
I
I
U
t::
co
-- ~------
w
/
,/
-----
,
I
_____ I
-1---
1
1
1
1
1
1
1
1
I
I
I
I
I
r-
1
I
I
I
I
I
I
I
I
----.-1
1
1
1
I
I
I
1
1
1
I
I
I
I
I
I
1
1
I
I
I
I
1
1
_______________ I
--i--
I
I
I
>< 0 (j) 1
(I) UJ (9 Iii 1
C >< Z X 1
cuJ :J~I
CUZ wel
I Z ~ I1l I
.9- ~ G:i:
~if) if)WI
~:Juo ~ 1
3: 0 t:: t:: .8 I
o :> co CD ..cl I
_~II.B I
~I Q. [;) [;) ~ 1
~~D[]]!
1
1
-I-
I
I
z.~
~
-
Minnesota Department of Public Safety
LIQUOR CONTROL DIVISION
444 Cedar SUSuite IOOL
St. Paul, MN 55101-2156
(612)296-6439 TDD (612)282-6555
APPLICA TION AND PERMIT
FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE
TAX EXEMPT NUMBER
G..Cf
..) \ c l:,,\~ J.-,
ORGANIZATION OFFICER'S NAME
ADDRESS
Location where . cellSt). w' be used. If ~ o~door ~ea, de~cribe
\""\ c l-( QCJ,[ C) \2c-, I "l u..)) '1'~.J
-
Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor license providing the service.
/),~ ~ - \J"FL0 VOSI q 0 b
\
Will the applicant carry liquor liability insurance? If so, the carrier's name and amount of coverage.
(NOTE: Insurance is not mandatory) -t-
APPROVAL
APPliCATION MUST BE APPROVED BY CITY OR COUNfY BEFORE SUBMmlNG TO liQUOR CONTROL
CITY/COUNTY ~OV\. DATE APPROVED
CITY FEE AMOUNT ~ .~ D . o-D
LICENSE DATES
DATE FEE PAID
Cj~I-O (p
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED LIQUOR CONTROL DIRECTOR
_ NOTE: Do not separate these two parts, send both parts to tbe address above and the original signed by thIS dhision
will be returned as the license. Submit to the City or County at least 30 days before the event.
PS-09079(8195)
\ \l00~