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cp05-27-25E HUTCHINSON A CITY ON PURPOSE, CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 27, 2025 3:30 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, May 27, 2025, at 3:30 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Budget Workshop #1 Matthew Jaun' rty Administr r DATED: May 22, 2025 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 27, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Our Savior's Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 13, 2025 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15869 — Resolution to Dispose of Surplus Property (Water Department) (b) Consideration for Approval of Resolution No. 15870- Resolution Authorizing Airport Improvement Grant Continuation (c) Consideration for Approval to Lease Turf Tank One Autonomous Line Marking Robot for PRCE Operations (d) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B CITY COUNCIL AGENDA — May 27, 2025 PUBLIC HEARINGS — NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. UPDATE FROM RIVERSONG MUSIC FESTIVAL COMMITTEE UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-854 - AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE — CHICKENS 11. APPROVE/DENY REQUEST FOR DEFERRED ASSESSMENT FOR PROPERTY AT 490 HIGHWAY 7 EAST NEW BUSINESS 12. APPROVE/DENY CONSTRUCTION MANAGER AT RISK TO RICE LAKE CONSTRUCTION FOR WASTEWATER TREATMENT FACILITY SOLIDS IMPROVEMENTS 13. APPROVE/DENY SETTING A JOINT WORKSHOP WITH THE HUTCHINSON UTILITIES COMMISSION AND EDA BOARD FOR JUNE 4, 2025, AT 7:00 A.M. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Public Library Board Minutes from March 24, 2025 �b) Hutchinson Utilities Commission Minutes from March 26, 2025 c) Hutchinson Housing & Redevelopment Board Minutes from April 15, 2025 (d) City of Hutchinson Financial Report and Investment Report for April 2025 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 13, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 22, 2025 Motion by Burley, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 77- (The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Temporary Liquor License to High Island Lake Conservation Club on June 6 & 7, 2025, at McLeod County Fairgrounds (b) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing Co. on June 12-14, 2025, at Masonic West River Park CITY COUNCIL MINUTES —May 13, 2025 (c) Consideration for Approval of Issuing Temporary Liquor License to Minnesota Pottery Festival on July 26-27, 2025, at Masonic West River Park (d) Consideration for Approval of VFW Parking Lot Event on June 11, 2025 (e) Consideration for Approval of Amended Memorial Day Parade Route (f) Consideration for Approval of Granting Permission to Crow River Winery to Dispense Liquor at Upcoming Events: Hutchinson Jaycee Water Carnival — Masonic West River Park; Minnesota Pottery Festival — Masonic West River Park; Garlic Festival — McLeod County Fairgrounds; Arts & Crafts Festival — Library Square (g) Consideration for Approval of Resolution No. 15863 — Amending Resolution No. 15722 Establishing Income Guidelines & Asset Limitations for Senior Citizens 65 Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessment and Senior Citizens Reduced Refuse Rate (h) Consideration for Approval of Resolution No. 15864 — Resolution to Sell at Auction Unclaimed Hutchinson Police Department Property and Bicycles (i) Consideration for Approval of Resolution No. 15865 — Resolution to Donate Unclaimed Hutchinson Police Department Property (j) Consideration for Approval of Resolution No. 15866 — Resolution to Appropriate Unclaimed Property to Hutchinson Police Department Use (k) Consideration for Approval of Resolution No. 15867 — Resolution to Dispose of Surplus Property (Miscellaneous Creekside Items) (1) Consideration for Approval of FAA Entitlement Transfers from the City of Hutchinson to the City of Buffalo (m)Consideration for Approval of Funding for Design and Development of Downtown Signage and Festival Street Projects (n) Consideration for Approval of Accepting Bid for Franklin Site Bank Stabilization Project (o) Consideration for Approval of Granting Drainage System Easement for McLeod County Ditch 18 (p) Consideration for Approval of Asphalt Overlay for Cemetery Roadways (q) Claims, Appropriations and Contract Payments Motion by Czmowski, second by May, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 2 CITY COUNCIL MINUTES —May 13, 2025 8. FIRST READING OF ORDINANCE NO. 25-854 - AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE - CHICKENS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that an ordinance has been drafted allowing the harboring of chickens within city limits. Mr. Jaunich noted highlights of the ordinance include definitions, licensing requirements and procedures, allowing on single- family/two-family properties or a school, maximum of six chickens per parcel, structure requirements, disposal of waste, location of coops and requirement of completion of a public education course for chicken owners. If this ordinance is adopted, it will be effective 90 days from the date of passage. LuAnn Flatau, 1565 McDonald Drive, presented before the Council. Ms. Flatau expressed her opposition to the harboring of chickens and explained her reasons why. Motion by Czmowski, second by Sebesta, to close the public hearing. Motion carried unanimously. Motion by Burley, second by Sebesta, to approve first reading of Ordinance No. 25-854. Roll call vote was taken: Burley — aye; Sebesta — aye; May — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT Judy Flemming, HRA Executive Director, presented before the Council. Ms. Flemming provided an annual report on the Hutchinson Housing & Redevelopment Authority's activities for 2024. Information presented was on rental vacancy rates, home resales, foreclosures, Park Towers management, and City Center operations (home improvement program grants, rehab loan program, house moved to Island View Heights lot and sold). Flemming also reviewed priorities for this year which include various items at Park Towers along with owner -occupied rehabilitation programs, rental rehabilitation programs and housing development. Ms. Flemming also spoke about a Live and Work in Hutchinson grant program for housing improvements. UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-855 — AN ORDINANCE AMENDING SECTION 154.067 OF THE HUTCHINSON CITY CODE REGARDING THE I-1 ZONING DISTRICT Mr. Jaunich noted that the first reading of this ordinance was held at the last Council meeting and no changes have been made to it. The ordinance change allows data centers within the city via a conditional use permit. Motion by Czmowski, second by Burley, to approve second reading and adoption of Ordinance No. 25-855. Roll call vote was taken: Burley — aye; Sebesta — aye; May — nay; Czmowski — aye; Forcier —aye. Motion carried 4 to 1. NEW BUSINESS CITY COUNCIL MINUTES —May 13, 2025 11. APPROVE/DENY ISSUING FOOD VENDOR LICENSE TO SQUEELS ON WHEELS BBQ & CATERING LLC Mr. Jaunich explained that the applicant has applied for a food vendor license to operate a food truck on city property. City staff and the police department has reviewed the application and there are no concerns. A license would allow the vendor to operate in any city parking lot or any city street. The applicant has requested to operate out of the city lot between Liquor Hutch and Ace Hardware. The Liquor Hutch manager has requested that the applicant work with her on his proposed operation dates. Motion by May, second by Czmowski, to approve issuing food vendor license to Squeels on Wheels BBQ & Catering LLC. Motion carried unanimously. 12. APPROVE/DENY REQUEST FOR DEFERRED ASSESSMENT FOR PROPERTY AT 490 HIGHWAY 7 EAST Matt Jaunich, City Administrator presented before the Council. Mr. Jaunich explained that the property located at 490 Hwy 7 East has had a deferred assessment on the city books since 1996. The principal balance of the assessment is $5605.40 and interest has accrued in the amount of $7765.64 for a total balance of $13,371.04. The deferral was granted by the City Council until such time that the parcel is either developed and/or a lot split occurs. The prior owner was a party to deferral process back in 1996 and the assessment represents a lien that follows ownership of the property. The property was sold to Ian McDonald in 2020 and an assessment search was not completed by the title company at that time. Mr. McDonald was not aware of the assessment when he closed on the property and only became aware of it when he petitioned the City for a lot split. Mr. McDonald is requesting the City Council to consider waiving a portion of the accrued interest in the amount of $3371.04. The Council expressed that they feel waiving principal/interest on deferred assessments would set a precedent. The City has many deferred assessments on the record that could all potentially come to the Council for a waiver. Mr. McDonald presented before the Council with his request and explained the timeline that he has been working on this issue. Mr. McDonald explained that he began the process of a lot split and discovered that deferred assessments were due and owing which he was unaware of. Mr. McDonald explained that he went to the sellers and the title company and asked for relief based on their errors and worked on it for three years. Mr. McDonald noted that had to hire an attorney to pursue the seller to honor the amount owed, which they have since paid. Mr. McDonald noted that he incurred several thousand dollars in attorney's fees in pursuing this payment and feels he is not being made whole unless the City participates in deferring the interest owed on the assessments. Motion by Burley, second by Forcier, to table this item to May 27, 2025. Motion carried unanimously. .19 CITY COUNCIL MINUTES —May 13, 2025 13. APPROVE/DENY RESOLUTION NO. 15868 — RESOLUTION AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT 12 MICHIGAN STREET NE Mike Stifter, Public Works Manager, presented before the Council. Mr. Stifter noted that after discussion in closed sessions, the City has agreed to terms with RPB&T LLC for the purchase of approximately five acres for the amount of $220,000 at 12 Michigan Street NE. This property will be used for the construction of a stormwater pond and will support the northeast section of the city and the Clifton Heights neighborhood. Construction would begin in 2026 or 2027. Motion by Burley, second by Czmowski, to approve Resolution No. 15868. Motion carried unanimously. 14. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 27, 2025, AT 3:30 P.M. Motion by May, second by Sebesta, to set budget workshop for May 27, 2025, at 3:30 p.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS MISCELLANEOUS 16. STAFF UPDATES Mike Stifter — Mr. Stifter provided a project update on Hassan Street, Dale Street and Stoney Point Road. Mr. Stifter also noted that a maj or water hammer incident occurred a week or so ado and the RO system just recently came back online. Some residents may have noticed a slight chTge in their water. Industrial users were notified. National Public Works Week is the week of May 19 . Matt Jaunich — Mr. Jaunich noted that HUC is working on a substation and a portion of the Luce Line Trail will be re-routed through Kimberly Park. He also noted that a joint meeting is being proposed with the EDA Board and HUC Board for June 4, 2025, at 7:00 a.m. 17. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski provided an update from the PRCE Board. He noted that an RC car track is going in at Tartan Park. He also noted that a Parks employee has submitted his resignation as he is relocating to Florida. The PRCE Board is also evaluating a process for user groups to use when a special project is being proposed. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:35 p.m. Motion carried unanimously. c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Consent to Dispose of Water Infrastructure Maintenance Pickup Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 5/27/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda 0 Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: We are seeking to dispose of a 2012 1/2 ton pickup (WATR-072-TK5). This truck served as the water infrastructure specialists truck. The truck has been replaced and the new unit will be ready to enter service. We plan to put the truck on govdeals.com. Blue book value is approximately $8,000. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15869 RESOLUTION APPROVING DISPOSAL OF WATER DEPARTMENT SURPLUS PROPERTY WHEREAS, the Hutchinson Water Department has equipment that is no longer needed for municipal operations, AND WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at auction of surplus equipment, AND NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified herein. Item to be sold at auction through GovDeals.com: 1. 2012'/2 ton Pickup (WATR-072-TJ5) (VIN 1FTNF1CF5CKE07072) Proceeds from the sale of items shall be deposited into the Equipment Replacement Fund Adopted by the City Council this 27th day of May, 2025 Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Acceptance of Airport Improvement Grant Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 5/27/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This grant pertains to the hangar project we had at the airport. This is a continuation of a multi -year payout for the hangar that we paid for up front. The monies from this grant will pay back various funds used to pay for the hangar. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Rev. 1/07 RESOLUTION NO. 15870 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 1060147, "Grant Agreement for Airport Improvement Excluding Land Acquisition," for State Project No. A4304-48 at the Hutchinson Municipal Airport is accepted. 2. That the Mayor and City Administrator are (Title) (Title) authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson. CERTIFICATION STATE OF MINNESOTA COUNTY OF I certify that the above Resolution is a true and correct copy of the Resolution adopted by the (Name of the Recipient) at an authorized meeting held on the 27th as shown by the minutes of the meeting in my possession. day of May 12025 Signature: (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: M DEPARTMENT OF NInDOT Contract No. 1060147 TRANSPORTATION STATE OF MINNESOTA STATE AIRPORTS FUND GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and the city of Hutchinson, I I I HASSAN ST SE, HUTCHINSON, MN, 55350 ("Grantee"). RECITALS 1. Minnesota Statutes Chapter 360 authorizes State to provide financial assistance to eligible airport sponsors for the acquisition, construction, improvement, marketing, maintenance, or operation of airports and other air navigation facilities. 2. Grantee owns, operates, controls, or desires to own an airport ("Airport") in the state system, and Grantee desires financial assistance from the State for an airport improvement project ("Project"). 3. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. Pursuant to Minn.Stat.§ 16B.98, Subd.l, Grantee agrees to minimize administrative costs as a condition of this agreement. AGREEMENT TERMS Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§ 1613.98, Subd. 5, whichever is later. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration Date. This agreement will expire on December 31st, 2029, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 1.4 Plans, Specifications, Descriptions. Grantee has provided the State with the plans, specifications, and a detailed description of the Project A4304-48, which are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. 1.5 Exhibits. Exhibit A: Credit Application, Exhibit B: Grant Request Letter and Exhibit C: Cost Split. 2 Grantee's Duties 2.1 Grantee will complete the Project in accordance with the plans, specifications, and detailed description of the Project, which are on file with the State's Office of Aeronautics. Any changes to the plans or specifications of the Project after the date of this Agreement will be valid only if made by written change order signed by the Grantee and the State. Subject to the availability of funds, the State may prepare an amendment to this Agreement to reimburse the Grantee for the allowable costs of qualifying change orders. 2,2 If the Project involves construction, Grantee will designate a registered engineer to oversee the Project work. If, with the State's approval, the Grantee elects not to have such services performed by a registered engineer, then the Grantee will designate another responsible person to oversee such work. 23 Grantee will notify State's Authorized Representative in advance of any meetings taking place relating to the Project. 2.4 Grantee will comply with all required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1). 2.5 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public aeronautical purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 2.6 Airport Operations, Maintenance, and Conveyance. Pursuant to Minnesota Statutes Section 360.305, subdivision 4 (d) (1), the Grantee will operate the Airport as a licensed, municipally -owned public airport at all times of the year for a period of 20 years from the date the Grantee receives final reimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronautical purposes only. Without prior written approval from the State, Grantee will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any real or personal property that is purchased or improved with State funds. If the State approves such a transfer or change in use, the Grantee must comply with such conditions and restrictions as the State may place on such approval. The obligations imposed by this clause survive the expiration or termination of this Agreement. 3 Time 3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. 4 Cost and Payment 4.1 Cost Participation. Costs for the Project will be proportionate and allocated as follows: Item Description Federal Share State Share Grantee Share 2025 Multi -Bay Hangar 95% 2.5% 2.5% Federal Committed: $137,000.00 State: $3,605.26 Grantee: $3,605.26 The federal multiyear amount is an estimate only. These funds are not committed and are only available after being made so by the U.S. Government. Federal funds for the Project will be received and disbursed by the State. In the event federal reimbursement becomes available or is increased for the Project, the State will be entitled to recover from such federal funds an amount not to exceed the state funds advanced for this Project. No more than 95% of the amount due under this Agreement will be paid by the State until the State determines that the Grantee has complied with all terms of this Agreement and furnished all necessary records. 4.2 Travel Expenses. Blank. 4.3 Sufficiency of Funds. Pursuant to Minnesota Rules 8800.2500, the Grantee certifies that (1) it presently has available sufficient unencumbered funds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Grantee has the legal authority to engage in the Project as proposed. 4.4 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $3,605.26. 4.5 Payment 4.5.1 Invoices. Grantee will submit invoices for payment by email. Exhibit A, which is attached and incorporated into this agreement, is the form Grantee will use to submit invoices. The State's Authorized Representative, as named in this agreement, will review each invoice against the approved grant budget and grant expenditures to -date before approving payment. The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices will be submitted timely and according to the following schedule: continuous as needed. 4.5.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.5.3 State's Payment Requirements. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes § 16A.124. State will make undisputed payments no later than 30 days after receiving Grantee's invoices for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice. 4.5.4 Grantee Payment Requirements. Grantee must pay all contractors under this agreement promptly. Grantee will make undisputed payments no later than 30 days after receiving an invoice. If an invoice is incorrect, defective, or otherwise improper, Grantee will notify the contractor within ten days of discovering the error. After Grantee receives the corrected invoice, Grantee will pay the contractor within 30 days of receipt of such invoice. CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 4.5.5 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4.5.5.1 The State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided notice prior to any monitoring visit or financial reconciliation. 4.5.5.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4.5.5.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.5.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 4.5.7 Closeout Deliverables. At the close of the Project, the Grantee must provide the following deliverables to the State before the final payment due under this Agreement will be released by the State: (1) Electronic files of construction plans as a PDF and in a MicroStation compatible format; and (2) Electronic files of as- builts as a PDF and in a MicroStation compatible format. (3) Electronic files of planning documents (Airport Layout Plans — ALP) and Airport Zoning as a PDF and in a MicroStation compatible format and in GIS. 4.6 Contracting and Bidding Requirements. Prior to publication, Grantee will submit to State all solicitations for work to be funded by this Agreement. Prior to execution, Grantee will submit to State all contracts and subcontracts funded by this agreement between Grantee and third parties. State's Authorized Representative has the sole right to approve, disapprove, or modify any solicitation, contract, or subcontract submitted by Grantee. All contracts and subcontracts between Grantee and third parties must contain all applicable provisions of this Agreement. State's Authorized Representative will respond to a solicitation, contract, or subcontract submitted by Grantee within ten business days. Conditions of Payment All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. In addition, Grantee will not receive payment for Airport's failure to pass periodic inspections by a representative of the State's Office of Aeronautics. Authorized Representatives 6.1 The State's Authorized Representative is: Jason Radde, Airport Development Senior Engineer, 395 John Ireland Boulevard, Mail Stop 410, Saint Paul MN 55155, (612) 718-9158, jason.radde@state.mn.us, or their successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: Matt Jaunich, City Administrator, I I I HASSAN ST SE, HUTCHINSON, MN, 55350, 320-234-5650, mjaunichghutchinsommn.gov or their successor. If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. Assignment Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. Notwithstanding the foregoing, when FAA issues a Letter Amendment on a federal grant agreement that results in an increase in federal funds beyond the total amount in this grant agreement (i.e., federal amendment), CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 MnDOT's receipt of the Letter Amendment from FAA has the effect of amending the total amount in this grant agreement. 7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either parry. 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. Liability In the performance of this agreement, and to the extent permitted by law, Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this agreement by Grantee or Grantee's agents or employees. This clause will not be construed to bar any legal remedies Grantee may have for the State's failure to fulfill its obligations under this agreement. 9 State Audits Under Minn. Stat. § 1613.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either Grantee or the State. If Grantee receives a request to release the data referred to in this section 10.1, Grantee must immediately notify the State. The State will give Grantee instructions concerning the release of the data to the requesting party before the data is released. Grantee's response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. 10.2.1 Intellectual Property Rights. State owns all rights, title and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks and service marks in the Works and Documents created and paid for under this agreement. "Works" means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes and disks conceived, reduced to practice, created or originated by Grantee, its employees, agents and subcontractors, either individually or jointly with others in the performance of this agreement. Works includes Documents. "Documents" are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks or other materials, whether in tangible or electronic forms, prepared by Grantee, its employees, agents or subcontractors, in the performance of this agreement. The Documents will be the exclusive property of State, and Grantee upon completion or cancellation of this agreement must immediately return all such Documents to State. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." Grantee assigns all right, title and interest it may have in the Works and the Documents to State. Grantee must, at the request of State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. 10.2.2 Obligations 10.2.2.1Notification. Whenever any invention, improvement or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by Grantee, including its employees and subcontractors, in the performance of this agreement, Grantee will 4 CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 immediately give State's Authorized Representative written notice thereof and must promptly furnish State's Authorized Representative with complete information and/or disclosure thereon. 10.2.2.2Representation. Grantee must perform all acts and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of State and that neither Grantee nor its employees, agents or subcontractors retain any interest in and to the Works and Documents. Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless State, at Grantee's expense, from any action or claim brought against State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs and damages, including but not limited to, attorney fees. If such a claim or action arises, or in Grantee's or State's opinion is likely to arise, Grantee must, at State's discretion, either procure for State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of State will be in addition to and not exclusive of other remedies provided by law. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12,1 Publicity. Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant agreement. All projects primarily funded by state grant appropriation must publicly credit the State of Minnesota, including on the Grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination; Suspension 14,1 Termination. The State or Commissioner of Administration may unilaterally terminate this agreement at any time, with or without cause, upon written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this agreement if 14.3.1 It does not obtain funding from the Minnesota Legislature; or 14.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 14A Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 15 Data Disclosure Under Minn. Stat. § 270C.651 Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee's contract award on this Project. For a list of disqualified or debarred vendors, see www.mmd.admin.state.mn.us/debarredreport.asp. 17 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 18 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 19 Telecommunications Certification. By signing this agreement, Contractor certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), and 2 CFR 200.216, Contractor will not use funding covered by this agreement to procure or obtain, or to extend, renew, or enter into any contract to procure or obtain, any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Contractor will include this certification as a flow down clause in any contract related to this agreement. 20 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docId=11149035. Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 required. State may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by State. 21 Additional Provisions [Intentionally left blank.] [The remainder of this page has intentionally been left blank.] CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) MnDOT Contract #: 1060147 MnDOT ENCUMBRANCE VERIFICATION The individual certifies funds have been encumbered as required by Minn. Stat. 16A15 and 16C.05. By: Date: SWIFT Contract # SWIFT Purchase Order # COMMISSIONER OF TRANSPORTATION, as delegated Date MnDOT CONTRACT MANAGEMENT, for form and execution By: Date: GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: Title: By: CM State Airports Fund Grant Agreement Template (Rev. 9/17/24) Rev. 9/02 EXHIBIT A MINNESOTA DEPARTMENT OF TRANSPORTATION Airport Name OFFICE OF AERONAUTICS 395 JOHN IRELAND BOULEVARD, MS 410 State Project No. ST. PAUL, MINNESOTA 55155-1800 airportdevelopment@state.mn.us Federal Project No. CREDIT APPLICATION Mn/DOT Agreement No. TO THE DIRECTOR, OFFICE OF AERONAUTICS: Itemized statement of cash expenditures for which credit is claimed: For period beginning 120 ; ending 20 Warrant Number Date Issued Name or Description Unit Rate Total Time or Quantity Amount Total Expenditures *FINAL/PARTIAL (CIRCLE ONE) NOTE: PLEASE SEPARATE ENGINEERING COSTS FROM OTHER COSTS. Municipality By Title *FOR ALL ITEMS INCLUDED IN THIS AGREEMENT (Complete Form On Reverse Side) STATE OF COUNTY OF of being first duly sworn, deposes and says that he/she is the of the Municipality of , in the County , State of Minnesota; that he/she has prepared the foregoing Credit Application, knows the contents thereof, that the same is a true and accurate record of disbursements made, and that the same is true of his/her own knowledge; and that this application is made by authority of the municipal council (or board) of said Municipality. Signature Subscribed and sworn to before me this day of 120 NOTARY PUBLIC My Commission Expires: EXHIBIT B HUTCHINSON PUBLIC WORKS AND ENGINEERING January23, 2025 Mr. Jason Radde, P.E. Central Regional Engineer MnDOT Office of Aeronautics 395 John Ireland Boulevard St. Paul, MN 55155 RE: AIG Grant Application Hutchinson Municipal Airport (HCD) Multi -Bay Hangar Construction Dear Mr. Raddee: Please find enclosed the bid abstract, pre -construction photos, signed professional service agreements, FAA cost -price analysis, FAA Form SF-424, FAA Form 5100-100, and plans and specifications for the aforementioned project at the Hutchinson Municipal Airport in Hutchinson, Minnesota. The aforementioned project involves construction of a 112-feet x 52-feet two -bay hangar. AIG funding shall be used for this project. The city obtained an AIG grant in 2023 (21-23) and 2024 (22-24) for this project. The city is requesting a prorated amount in 2025 and will follow up in 2026 with the final grant application for AIG funds appropriated. The following is a breakdown of total costs associated with this project: AIG - MULTI BAY HANGAR CONSTRUCTION PROJECT TOTAL COST PROFESSIONAL SERVICES TOTAL DESIGN ENGINEERING - BMI $60,000.00 CONSTRUCTION ENGINEERING - BMI $95,000.00 TOTAL ENGINEERING: $155,000.00 CONSTRUCTION TOTAL EVERSTRONG CONSTRUCTION INC. $596,192.00 TOTAL CONSTRUCTION: $596,292.00 ADMINISTRATION TOTAL CITY OF HUTCHINSON $1,000.00 TOTAL CITY ADMINISTRATION: $1,000.00 TOTAL TOTAL PROJECT: $752,192.00 The following is a breakdown of AIG proration total costs associated with this grant application: AIG - MULTI BAY HANGAR CONSTRUCTION PROJECT 2025 PRORATE AIG FUNDING PRORATION TOTAL FAA (95%) STATE (2.5%) LOCAL (2.5%) 2024 AIG FUNDING AMOUNT $144,210.53 $137,000.00 $3,605.26 $3,605.26 2024 AIG FUNDING PERCENTAGE 19.172037% PROFESSIONAL SERVICES TOTAL FAA (95%) STATE (2.5%) LOCAL (2.5%) DESIGN ENGINEERING - BMI $11,503.22 $10,928.06 $287.58 $287.58 CONSTRUCTION ENGINEERING - BMI $18,213.43 $17,302.76 $455.34 $455.34 TOTAL ENGINEERING: $29,716.66 $28,230.82 $742.92 $742.92 CONSTRUCTION TOTAL FAA (95%) STATE (2.5%) LOCAL (2.5%) EVERSTRONG CONSTRUCTION INC. $114,302.15 $108,587.04 $2,857.55 $2,857.55 TOTAL CONSTRUCTION: $114,302.15 $108,587.04 $2,857.55 $2,857.55 ADMINISTRATION TOTAL FAA (95%) STATE (2.5%) LOCAL (2.5%) CITY OF HUTCHINSON $191.72 $182.13 $4.79 $4.79 TOTAL CITY ADMINISTRATION: $191.72 $182.13 $4.79 $4.79 TOTAL FAA (95%) STATE (2.S%) LOCAL (2.5%) TOTAL PROJECT: $144,210.53 $137,000.00 $3,605.26 $3,605.26 The city of Hutchinson requests a Federal AIG grant agreement in the amount of $ 137,000.00 for the aforementioned project. If you need any further information or documentation, please feel welcome to contact me at dschuette@hutchinsommn.gov or 320-234-4473. Sincerely, 6o'h Donovan Schuette Public Works Manager cc: Mike Stifter, City of Hutchinson Sean Johnston, FAA MSP-ADO Jake Martin, FAA MSP-ADO Arika Johnson, MnDOT Silas Parmar, Bolton & Menk, Inc. Enclosures: • Bid Abstract • Pre -Construction Photos • Signed Professional Service Agreements • FAA Cost -Price Analysis • FAA Form 5100-100 • FAA Form SF-424 • Plans and Specifications EXHIBIT C Airport: Hutchinson Municipal Airport Airport Sponsor: City of Hutchinson Ident: HCD UEI: KK2YKNNARYY8 State Project No.: A4304-48 Federal Project No.: 3-27-0042-25-2025 Agreement No.: 1060147 Project Description: AIG - 2025 Mufti-Bav Hangar Date: 5/20/2025 Funding Rates Construction Description Total Federal State Federal State Local Everstrong Construction (19.172037% ofTotal Construction) $ 114,302.15 95% 2.5% $ 108,587.04 $ 2,857.55 $ 2,857.55 CONSTRUCTION SUBTOTAL 114,302.15 108,587.04 2,857.55 2,857.55 Engineering Description Total Federal State Federal State Local Design Engineering -BMI $ 11,503.22 95% 2.5% $ 10,928.06 $ 287.58 $ 287.58 Construction Engineering -BMI $ 18,213A3 95% 2.5% $ 17,302.76 $ 455.34 $ 455.34 ENGINEERING SUBTOTAL 29,716.65 28,230.82 742.92 742.92 Administration Description Total Federal State Federal State Local Legal Advertisement $ 191.72 95% 2.5% $ 182.13 $ 4.79 $ 4.79 ADMINISTRATION SUBTOTAL 191.72 182.13 4.79 4.79 Total (before adjustments) $ 144,210.52 Grant Amounts $ 144,210.52 Overall Share Percentages $ 136,999.99 $ 3,605.26 $ 3,605.26 $ 137,000.00 $ 3,605.26 $ 3,605.26 95.00% 2.50% 2.50% RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for Approval to lease Turf Tank One autonomous line marking robot Agenda Item: for PRCE Operations Department: PRCE LICENSE SECTION Meeting Date: 5/27/2025 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: See attached Memo. BOARD ACTION REQUESTED: Approve the lease of the Turf Tank One autonomous line marking robot for the remainder of the 2025 operating year for PRCE. Fiscal Impact: $ 11,850.00 Funding Source: Parks Operating Budget FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: $ 11,850.00 Total City Cost: $ 11,850.00 Funding Source: Parks Operating Budget Remaining Cost: $ 0.00 Funding Source: HUTCHINSON mom PARKS , RECREATION i COMMUNITY E❑ To: Hutchinson Mayor and City Council Members From: Lynn Neumann, Parks, Recreation and Community Education Director Date: May 19, 2025 Subject: Request for Turf Tank Automatic Field Painter Lease Dear City Council Members, I am writing to recommend the lease of a Turf Tank One Autonomous Field Painter to support our PRCE operations in light of recent staffing changes and to address ongoing labor and materials challenges. Recently, our department faced the departure of a key employee tasked with the lining and maintenance of athletic fields. His final day with Hutchinson PRCE was Wednesday, May 14th. As one of our Parks Maintenance Operators, he played a vital role in our athletic field operations, and his specialized skill set was a vital asset to our team. Although our other park maintenance operators could eventually acquire this skill, it would require many years of training. Before his departure, the PRCE staff researched and demonstrated two different types of automatic field painters. Based on our findings, we have determined that the Turf Tank One automatic field painter is a highly effective solution. Key benefits of the Turf Tank One system include: Significant Labor Savings: The Turf Tank can reduce field lining labor time by up to 80%, allowing one staff member to complete what typically requires a full crew. This is especially beneficial as we adjust to reduced staffing levels. • Manual field lining for initial set up of a field typically requires 2-3 employees working 2-4 hours per field. • With Turf Tank, a single employee can autonomously line a field in as little as 30-45 minutes. • Repainting a field manually takes 1-2 hours for an employee, while the Turf Tank can accomplish the same task in 30-35 minutes. • Allows for the reassignment of staff to other essential maintenance tasks, reducing overtime and dependence on temporary labor. Material Cost Reduction: With its precise application technology, the Turf Tank minimizes overspray and wasted paint, cutting paint usage by up to 50%. This results in ongoing cost savings on supplies. • The Turf Tank's precise GPS-guided system uses up to 50% less paint compared to manual striping. • For this current calendar year, we have spent $15,770.33 on paint and can expect to save approximately $5,000—$7,000 annually. • In addition, accurate paint application reduces the need for frequent touch-ups. 0 The lease option we are pursuing includes paint. • During our demonstration of the Turf Tank, the robot painted the Varsity Girls Lacrosse field using only 4 gallons of paint. In contrast, we typically use between 10 to 15 gallons of paint when we paint the field manually. Increased Accuracy and Quality: The system uses GPS technology to deliver perfectly straight, uniform lines with consistent measurements, enhancing the professionalism of our fields. • The Turf Tank can store and recall digital templates for over 45 different field types (football, soccer, baseball, lacrosse, etc.). • Fields can be laid out from scratch without measuring tapes, strings, or manual calculations — saving setup time and ensuring consistency across seasons and events. • Template adjustments can be made in minutes for special events or custom dimensions. • The Turf Tank unit is also capable of striping parking lots. This functionality would significantly enhance our PRCE operations, particularly in addressing the requirement to stripe parking areas for special events that we support throughout the year. • In the future, the Turf Tank might be used to paint city -owned asphalt parking lots, including those in the city center, downtown, the Recreation Center, and adjacent park parking lots. Increased Scheduling Flexibility and Reliability: The Turf Tank can paint a wide variety of sports fields, including soccer, football, baseball, softball, lacrosse, and more. • A standard soccer or football field that may take hours to line manually can be completed in under 30 minutes with the Turf Tank. This efficiency allows for faster turnaround between games and tournaments. Field painting can be completed on demand with minimal planning, helping us meet tight scheduling needs (e.g., tournaments, weather delays, or last-minute layout changes). Autonomous operation means fields can be lined during off -hours or with minimal supervision. Long -Term Financial Benefits: The unit is durable and designed for long-term use, with software updates and technical support included. • Currently, we are looking at the lease option for the Turf Tank One unit. Due to the support and paint included in the lease, we feel that this would be the most beneficial for our PRCE operations. • Also included in the lease are warranty and replacement parts. The lease will allow us to budget accurately because there won't be any extra costs. Training and ongoing support are included in the lease option for the Turf Tank One unit. With the ever -changing technology of the robot, the lease allows for yearly software updates and ongoing technical support. Funding Options: We have evaluated the options for either purchasing or leasing the unit. After thorough consideration, research, and discussions with other park and recreation agencies, we have concluded that the leasing option would be the most suitable choice for Hutchinson. Attached to this memo, you will find two lease quotes, along with additional information regarding the robot. • Option 1: Hutchinson Parks and Recreation — Plus Package - $11,850.00. Annual subtotal is $11, 000.00. • Option 2: Hutchinson Parks and Recreation —Pro Package - $16,850.00. Annual subtotal is $16, 000.00 • 1 recommend starting with Option 1, priced at $11,850.00, and we can adjust for any potential increases in the package if necessary in the future. • For the 2025 budget, I suggest reallocating funds from Full Time Parks Maintenance employees' departure to increase this year's operational budget. His departure will provide cost savings, as there will be a gap in employment before a new hire begins, and the incoming employee will likely have a lower wage than the departing employee. • Labor and paint savings alone will cover the cost of the lease because of the efficiency of the Turf Tank. • In subsequent years, we will be able to budget more accurately for the lease and ensure that we have adequate funds to support both the lease and operational expenses. I have also been in discussions with the school district about a 50/50 split of the lease cost to help fund it on an annual basis. • Once the funding is approved for the unit, the current lead time is 8-10 business days. Given the significant efficiency gains, cost savings, and operational improvements that the Turf Tank One offers, I strongly recommend that we proceed with the lease option for the Turf Tank One. This represents a strategic investment that aligns with our department's goals of modernization, sustainability, and the delivery of high -quality services to our residents. Investing in this technology will enhance our operational efficiency, lower long-term costs, and uphold the high standards our community expects. Please let me know if you require any further details. Thank you for your commitment to the enhancement of our community. Sincerely, Lynn Neumann PRCE Director 320.234.5637 Ineumann@hutchinsommn.gov WORLD'S FIRST AUTONOMOUS LINE MARKING ROBOT Accurate. Consistent. Efficient. 0 (Z� TURF TANK ABOUTUS At Turf Tank, we have invented and manufactured the world's first and most comprehensive robot, known as the Turf Tank One, for autonomous line marking of any imaginable field type or size. Since then, we have been continuously iterating and innovating, releasing the Turf Tank Two & Lite, taking autonomous line marking to the next level again. The world's best -rated robotic line marking solution. US, home bases in Atlanta, GA; 10 and Omaha, NE. ® Production in Denmark, Europe. 0 3000+ Customers Globally ® 160+ Employees Worldwide Club & Youth Sports Organizations 0 Parks & Recreation Public & Private School Districts 0 Colleges & Universities Pro Teams & Stadiums atir w- r. SAVE TIME L Turf Tank Two, with its advanced GPS technology, easily measures, maps, and paints lines 7 times faster than traditional line marking. REDUCE LABOR COSTS Free up time for staff to work on other tasks with the Turf Tank robot that only requires 1 employee to setup, decreasing labor costs by nearly 75%. REDUCE PAINT COSTS Turf Tank's low-pressure paint pump and nozzle sprayer reduce paint consumption by 50% while maintaining bright, sharp lines. MAXIMIZE LABOR PRODUCTIVITY Free up skilled workers to devote their time and effort to more pressing and demanding tasks that require their expertise. 3 CTURF TANK TWO spill MANUAL LINE MARKING Initial marking Overmarking Initial marking Overmarking Speed: Normal Speed: Fast 1 employee ® 1 employee 3 employees ® 2 employees 5 minute setup 0 5 minute setup 24 labor hours 0 9 labor hours 3h 43m painting 3h 29m painting to paint a field to paint a field $1.41 labor cost 0 $1.41 labor cost $408 labor cost 0 $153 labor cost 10.64 gal of paint ® 5.49 gal of paint 20 gal of paint ® 20 gal of paint $119.91 paint cost 0 $61.87 paint cost $225.40 paint cost 0 $225.40 paint cost $437.72 annually 40 annually 1 initial + 5 overmarked fields 1 initial + 5 overmarked fields Wages calculated at $17.00 or/hour. Paint calculated at $11.27 pr/gal of mixed paint. Initial marking: Normal speed & TeeJet F80-015 EVS nozzle I Overmarking: Fast speed & TeeJet F80-01 EVS nozzle 4 rox TAU Two :.aroma - Initial marking Overmarking Speed: Normal Speed: Fast 1 employee ® 1 employee 5 minute setup 0 5 minute setup 28m 30s painting 23m 56s painting $1.41 labor cost 0 $1.41 labor cost 3.44 gal of paint ® 1.5 gal of paint $38.77 paint cost 0 $16.91 paint cost 2 initial + 26 overmarked fields MANUAL LINE MARKING Initial marking Overmarking 2 employees ® 1 employee 4 labor hours 1 labor hour to paint a field 0 to paint a field $68 labor cost 0 $17 labor cost 7 gal of paint ® 7 gal of paint $78.89 paint cost 0 $78.89 paint cost 67 $2,786.92 annually -A, 2 initial + 26 overmarked fields Wages calculated at $17.00 or/hour. Paint calculated at $11.27 pr/gal of mixed paint. Initial marking: Normal speed & TeeJet F80-015 EVS nozzle I Overmarking: Fast speed & TeeJet F80-01 EVS nozzle 5 CTOFTANK TWO Initial marking Overmarking Speed: Normal Speed: Fast 1 employee ® 1 employee 5 minute setup 0 5 minute setup 41m 28s painting 31m 33s painting $1.41 labor cost 0 $1.41 labor cost 4.18 gal of paint ® 2.08 gal of paint $47.11 paint cost 0 $23.44 paint cost 1 initial + 13 overmarked fields MANUAL LINE MARKING Initial marking Overmarking 2 employees ® 1 employee 2 labor hours 1 labor hour to paint a field 0 to paint a field $34 labor cost 0 $17 labor cost 5 gal of paint ® 5 gal of paint $56.35 paint cost 0 $56.35 paint cost $1,043.90 annually fields Wages calculated at $17.00 or/hour. Paint calculated at $11.27 pr/gal of mixed paint. Initial marking: Normal speed & TeeJet F80-015 EVS nozzle I Overmarking: Fast speed & TeeJet F80-01 EVS nozzle 6 CONCENTRATE PAINT 4:1 OL + RRRFI 1:4 PAINT/WATER RATIO MIXED PAINT 3:1 + FJ FR FR 1:3 PAINT/WATER RATIO MIXED PAINT FLAT NOZZLES MOST USED WORKS WITH ®� RTS I READY TO SPRAY TURF TANK PROSTRIPE 0. READY TO USE NO MIXING NEEDED CONE NOZZLES WORKS WITH •� MOST USED 7 r MOST USED 0.51 gal 0.77 gal 1.02 gal 1.50 gal 2.26 gal 3.06 gal 4.19 gal $13.11 $19.79 $26.22 $16.90 $25.47 $34.49 $4122 RTS I READY TO SPRAY r MOST USED •i 1.87 gal 2.81 gal 3.74 gal 5.49 gal 8.30 gal 11.24 gal 15.44 gal $48.07 $72.26 $96.16 $61.87 $93.54 $126.67 $174.00 RTS I READY TO SPRAY MIXED PAINT r MOST USED ,41_ 600 0.71 gal 1.06 gal 1.42 gal 2.08 gal 3.14 gal 4.26 gal 5.85 gal $18.25 $27.25 $36.50 $23.44 $35.29 $48.01 $65.93 RTS I READY TO SPRAY MIXED PAINT r MOST USED -,go ro is 0.19 gal 0.29 gal 0.39 gal 0.57 gal 0.85 gal 1.15 gal 1.59 gal $4.88 $7.46 $10.03 $6.42 $9.58 $12.96 $17.92 RTS I READY TO SPRAY MIXED PAINT OPTIMIZE YOUR TIME With all the time you save while the robot is painting, you can focus on... Mowing Weeding Fertilizing coo* � Watering Repairing Resting Teaching Scheduling Coaching DOING WHATEVER YOU WANT'. E I TURF TANK IN ACTION 0 r = = p N = = O O N � p � W = = p H = = p ja I TURF TANK IN ACTION Lj 1, 11 111 1 1 1 I llt 11 t t 1 1 1 g.� N - c _Wn T vm mm min' on III 0 � I r r r 0 MIN�� n- .111 - I !A 11 12 THE BEST WAY TO WHATTURFTANK IS TO SEE IT LIVE! UNDERSTAND CAN DO See the Turf Tank robot in action! The best way to understand how easy it is to paint sports fields with the Turf Tank robot is to see it live on your own fields. Judge for yourself and book a demo today! CONTACT US sales@turftank.com 0 (877) 396-4094 % www.turftank.com 13 WANTYOUR LOGO PAINTED? Enhance your branding and make your mark! With Turf Tank, you no longer have to use messy stencils or imprecise freehand to paint letters or words in the center of the field, in the endzones, or anywhere else! I PREPARE FOR ANY EVENT Field painting options for all occasions. SPECIAL CAUSE AWARENESS Use our GPS-guided robot to paint awareness ribbons, unique logos/images, messages and more to bring awareness to your special cause or fundraising event. TEMPORARY PARKING LOTS For special events that require overflow parking, utilize your additional space to paint temporary parking lots. CUSTOM DESIGNS Need a special design painted? Pictured here is a Traffic Garden that teaches school children how to navigate traffic when riding their bike. Just one example how we can paint custom patterns or designs for your needs. ��E.�j►B1� oy 14 ENHANCEYOUR SPONSORSHIPS OV WHY SPONSORSHIPS? Partnering with local business and corporations in your area, you can enhance not only the longevity of your athletics programs but also the relationship between businesses and communities. qIl; HELP INCREASE BRAND AWARENESS With a field sponsorship, businesses can get the exposure and marketing they need while supporting a good cause. By partnering with your organization, businesses both large and small will have access to potential customers on a recurring basis through on -field exposure with painted logos and text made possible with your Turf Tank. ffffilk 4" COMMUNITY INVOLVEMENT A recent study showed that 63% of public school sports budgets are stagnant or decreasing. Considering the role sports can play in an active lifestyle and supporting mental health, a sponsor's contributions are investments in the strength of the community and their customer base as a whole. Sponsorships are an opportunity for local businesses to become involved in their community in a way that's much deeper than just financial support. JP BUILD LONG LASTING PROGRAMS Studies have found that sponsorships for grassroot sports organizations can help maintain the longevity of such programs. By offering field exposure through a painted logo/ text for your sponsor, you can create a recurring revenue stream that can help your organization consistently plan and achieve your goals such as athletic development, facilities maintenance, tournaments, clinics and much more. FOkeST � at 15 Onboarding • Installation and training: Onsite expert helps to install your system, set up your fields, and train your staff. World -Class Support Team • Online resources including manuals, tutorials, and videos. • Customer Support available via phone, text, and email. O877-396-4094 O su pport6Dturfta n k,com 0 U 0 Z n 66 is I would highly recommend the robot to other USL clubs. It makes you a One day I painted five fields in a more professional organization. When you can lay out your fields that day with the Turf Tank before lunch. look like a pro club. It sets you apart from other clubs in your area. Eric Sims ,®, Dave Tabler Chief Operating Officer Venue Manager ii We've saved thousands of dollars Once I saw it demoed, it made so much sense to me, and what a huge on paint alone. time savings it was going to be because when it came down to it, the time savings was really everything. Wendell Fullwood 1-M Jameson Hansen 3D District Ground Supervisor `� President & Founder RCRassE ii ii I can get the job done in less than three hours for football, and in less It's a great piece to have. It saves than an hour for soccer. Compared to eight o'clock to six o'clock during so much money. And so much time. the football season. Anthony Rogosic Tim Walsh Athletic Director Director of Buildings and Grounds ii My staff is more productive now Having the Turf Tank allows us to do other responsibilities such as than back when we didn't have a mowing grass, weed whipping, dragging baseball fields and so on, Turf Tank. while the robot is painting. Brian Riddle . Jay Locascio 14 D155 -NDER Maintenance Superintendent AL CITY Grounds Supervisor EINSPIRE.EMPOWER. N o pOSe At a major university, the brightness, the straightness, everything Turf Tank was the best option for us matters and definitely doesn't go unnoticed with the Turf Tank. It's been as far as combining resources and phenomenal for us. being able to multitask on the job. Ian Christie D Wayne Carter BO Superintendent Athletic Field Manager READ MORE ON TURFTANK.COM [] ' 17 TURF TANK TWO SPRAYER MODULE Fine adjustments for greater efficiency and precision. No tools necessary for seamless service and maintenance. PAINT 5.5 gal paint capacity. Ergonomic compartment for easy paint insertion. FRONT PANEL Tilted design to utilize every drop of paint. Pause/resume options, LED status indicators. Accessible emergency stop button. MOTORS AND WHEELS Wheels powered by 350W motors, Stronger motors for increased power and longevity. New wheel design for improved grip and traction. Length incl. bumpers: 110 cm / 43 inches Height: 57.5 cm / 22.63 inches BATTERY COMPARTMENT LED indicator for quick battery status check. Hot -swap capabilities mean no downtime. 5+ hour battery life gives 10+ hours of painting. Robot / Bumper width: 84 cm / 33 inches Weight unloaded (Alu): 56 kg / 123 I bs 18 TURF TANK LITE COMPACT DESIGN. SUPERIOR PERFORMANCE. SPRAYER MODULE Adjustable sprayer for crisp & sharp lines. Height & width adjustable for line customization. Removable for convenient maintenance. PAINT 2.5 gal paint capacity, Compartment designed for easy paint insertion. FRONT PANEL Tilted compartment to use every drop of paint. Pause/resume options, LED indicators. Accessible emergency stop button. MOTORS AND WHEELS Wheels powered by 350W motors, Stronger motors for increased power and longevity. New wheel design for improved grip and traction. Length incl. bumpers: 99 cm / 39.97 inches Height: 53.5 cm / 21 inches BATTERY COMPARTMENT LED battery status indicator. Hot -swap battery feature. Ergonomic battery insertion. 1Np�TpIIKLITE .M — Robot / Bumper width: 75 cm / 29.52 inches Weight unloaded (Alu): 45 kg / 99 Ibs 19 WE'VE GOT YOUR BACK No matter where you are, we'll go above and beyond to make sure your fields are in perfect condition for the game. I I� `01ff ff iEl [MN] Hutchinson Parks and Recreation -Plus Package [MN] Hutchinson Parks and Recreation 900 Harrington Street Southwest Hutchinson, MN 55350 United States Chris Hutton Parks Maintenance Director chutton@hutchinsommn.gov +1 (320) 552-1172 Reference: 20250410-070357173 Quote created: April 10, 2025 Quote expires: May 31, 2025 Quote created by: Charles Adams charles.adams@turftank.com Item & Description SKU Quantity Unit Price Total US - Turf Tank Two Plus Package - Subscription Includes: - GPS Paint Robot + GPS Package (Includes Android Tablet) - Continuous Software Improvements - Free Form Text Creation - Standard Geometry Package - Extended Geometry Package - Paint: $2,000 Allotment of Paint (White) - (2) Robot Batteries - Customer Support: Normal Business Hours (Mon -Fri) - Hardware Warranty: Plus (See warranty doc- ument) - Standard Turf Tank Accessories 1 $11,000.00 $11,000.00 / year / year for 3 years Annual subtotal One-time subtotal $11,000.00 $1,700.00 Total $12,700.00 Purchase terms & Comments Invoice Invoice Details Implementation Fee & Subscription or Purchase Invoice will be issued at Implementation Fee Invoice & First Invoice date of shipment with net 18 payment terms. The invoice will be emailed to the billing contact on file and will be from billing(a turftank com. Subscription Renewal Invoices will be emailed to the billing contact on file Renewal Invoices 30-days prior to the subscription date with net 30 payment terms. ***Sales Tax is not included in the above quote. If you are not tax-exempt you will be subject to sales tax on your invoices. If you are tax-exempt, we will need to collect and validate your tax-exempt certificate. SUBSCRIPTION WARRANTY TURF TANK Subscription Type Basic The Gridiron Plus Pro Major Components Rover • • 0 Base Station • • • Control Unit • • V/ Harness • Robot Chassis • Complete Rear Wheel Mount • ® • Battery Holder • • + �/ GNSS Antenna •� Actuator • • �i�wr �/ Wheel Motor Set , • �; P Shell Complete Rack & Pinion Holder • • Control Panel • • Disc Lift System • • �/ %/ Robot Battery Charger S • �/ Complete Front Bumper ® • Complete Rear Bumper ® • a Robot Battery ® • �/ Tablet ® 1 `/ Warranty Benefits & Coverage Annual Site Visits $750/per visit $750/per visit 75+Vper visit 2x/year Annual Service Kit • X X 1x/year Wear & Tear Parts 30 days 60 days 60 days 90 days Discount on Major Components • X 20% 40% Discount on Wear & Tear Parts • 20% 40 % Upon Delivery of Robot* (Wear & Tear Components) • • • tc, All major components of the robot are covered under the standard subscription warranty. You shall promptly notify us of any defect or issue related to the Equipment covered by Warranty and Turf Tank will, at our option, and as our sole and exclusive liability and your sole and exclusive remedy, either repair the defect or issue, or replace the Equipment, The Warranty does not apply to any Equipment that has been, (i) subject to (a) abuse, misuse, neglect, accident, (b) improper testing, installation, storage, or handling, (c) abnormal physical stress, environmental conditions or use contrary to any instructions issued by us; (ii) reconstructed, repaired or altered by any party other than Turf Tank; (ill) used with any third -party product(s), hardware or product that has been authorized in writing by Turf Tank; or (iv) damaged or destroyed due to an event beyond your or our reasonable control, Upon delivery and training of the robot, each robot regarldess of subscription type or robot type will be equipped with a new pump, valves, and tubes, - Standard Ground Shipping: Covered by Turf Tank on warranty parts. e Overnight/Express Shipping: Covered by customers at cost. • Service Kit: Includes ix Solenoid, 1x Suction Rod Assembly, ix Tubing Set, 1x Pump. ■ Warranty components will be invoiced upon shipment, and then credited or cancelled immediately upon return of the defective component back to TurfTank. ■ Warranty does not cover labor cost. ■ Use of non -approved paint will void warranty on paint system: Pump, Suction Rod assembly, Solenoid, Tubing. ■ Custom Modifications of Turf Tank robot will void warranty. • Above Warranty does not cover breakdowns and general repairs directly caused by the owner/operator neglect, accidental damage, abuse or misuse, including inadequate cleaning and improper storage. ■ All parts not mentioned on the list above is considered Wear & Tear. Questions? Contact me Charles Adams charles.adams@turftank.com Turf Tank 1110 Allgood Industrial Ct Marietta, GA 30066 United States I I� `01ff ff iEl [MN] Hutchinson Parks and Recreation -Pro Package [MN] Hutchinson Parks and Recreation 900 Harrington Street Southwest Hutchinson, MN 55350 United States Chris Hutton Parks Maintenance Director chutton@hutchinsommn.gov +1 (320) 552-1172 Reference: 20250410-070530829 Quote created: April 10, 2025 Quote expires: May 31, 2025 Quote created by: Charles Adams charles.adams@turftank.com Item & Description SKU Quantity Unit Price Total US - Turf Tank Two Pro Package - Subscription Includes: - GPS Paint Robot + GPS Package (Includes Android Tablet) - Continuous Software Improvements - Free Form Text Creation - (1) Custom Logo - Standard Geometry Package - Extended Geometry Package - Paint: $3,000 Allotment of Paint (White) - (2) Robot Batteries - Customer Support: 24/7 Monday -Sunday - Hardware Warranty: Pro (See warranty docu- ment) - (1) Paint System Service Kit/per year: (Includes: 1-Solenoid,1-Pump,1- Suction rod assembly, 1- tubing set.) - (2) 5.5 Gallon Paint Container for Robot - (2) 2.5 Gallon Empty Paint Containers - Customized Robot Wrapping - (2) Maintenance & Training Visits/Per Year - Courtesy Robot (If necessary) 1 $16,000.00 $16,000.00 / year / year for 3 years Annual subtotal $16,000.00 One-time subtotal $850.00 after $850.00 discount Total $16,850.00 Purchase terms & Comments Invoice Invoice Details Implementation Fee & Subscription or Purchase Invoice will be issued at Implementation Fee Invoice & First Invoice date of shipment with net 18 payment terms. The invoice will be emailed to the billing contact on file and will be from billing(a turftank com. Subscription Renewal Invoices will be emailed to the billing contact on file Renewal Invoices 30-days prior to the subscription date with net 30 payment terms. ***Sales Tax is not included in the above quote. If you are not tax-exempt you will be subject to sales tax on your invoices. If you are tax-exempt, we will need to collect and validate your tax-exempt certificate. SUBSCRIPTION WARRANTY TURF TANK Subscription Type Basic The Gridiron Plus Pro Major Components Rover • • 0 Base Station • • • Control Unit • • V/ Harness • Robot Chassis • Complete Rear Wheel Mount • ® • Battery Holder • • + �/ GNSS Antenna •� Actuator • • �i�wr �/ Wheel Motor Set , • �; P Shell Complete Rack & Pinion Holder • • Control Panel • • Disc Lift System • • �/ %/ Robot Battery Charger S • �/ Complete Front Bumper ® • Complete Rear Bumper ® • a Robot Battery ® • �/ Tablet ® 1 `/ Warranty Benefits & Coverage Annual Site Visits $750/per visit $750/per visit 75+Vper visit 2x/year Annual Service Kit • X X 1x/year Wear & Tear Parts 30 days 60 days 60 days 90 days Discount on Major Components • X 20% 40% Discount on Wear & Tear Parts • 20% 40 % Upon Delivery of Robot* (Wear & Tear Components) • • • tc, All major components of the robot are covered under the standard subscription warranty. You shall promptly notify us of any defect or issue related to the Equipment covered by Warranty and Turf Tank will, at our option, and as our sole and exclusive liability and your sole and exclusive remedy, either repair the defect or issue, or replace the Equipment, The Warranty does not apply to any Equipment that has been, (i) subject to (a) abuse, misuse, neglect, accident, (b) improper testing, installation, storage, or handling, (c) abnormal physical stress, environmental conditions or use contrary to any instructions issued by us; (ii) reconstructed, repaired or altered by any party other than Turf Tank; (ill) used with any third -party product(s), hardware or product that has been authorized in writing by Turf Tank; or (iv) damaged or destroyed due to an event beyond your or our reasonable control, Upon delivery and training of the robot, each robot regarldess of subscription type or robot type will be equipped with a new pump, valves, and tubes, - Standard Ground Shipping: Covered by Turf Tank on warranty parts. e Overnight/Express Shipping: Covered by customers at cost. • Service Kit: Includes ix Solenoid, 1x Suction Rod Assembly, ix Tubing Set, 1x Pump. ■ Warranty components will be invoiced upon shipment, and then credited or cancelled immediately upon return of the defective component back to TurfTank. ■ Warranty does not cover labor cost. ■ Use of non -approved paint will void warranty on paint system: Pump, Suction Rod assembly, Solenoid, Tubing. ■ Custom Modifications of Turf Tank robot will void warranty. • Above Warranty does not cover breakdowns and general repairs directly caused by the owner/operator neglect, accidental damage, abuse or misuse, including inadequate cleaning and improper storage. ■ All parts not mentioned on the list above is considered Wear & Tear. Questions? Contact me Charles Adams charles.adams@turftank.com Turf Tank 1110 Allgood Industrial Ct Marietta, GA 30066 United States CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 5/14/25 - 5/27/25 Check Date Check # Name Description Amount 5/15/2025 301521 HUTCHINSON, CITY OF CONCESSION START UP - ROBERTS 250.00 5/16/2025 EFT EFTPS Payroll Report 4/27/25 - 5/3/25 77,472.50 5/16/2025 EFT MN Dept of Revenue Payroll Report 4/27/25 - 5/3/25 15,739.95 5/16/2025 EFT MNDCP Payroll Report 4/27/25 - 5/3/25 325.00 5/16/2025 EFT Child Support Payroll Report 4/27/25 - 5/3/25 856.01 5/16/2025 EFT UNUM Voluntary Insurance Payroll Report 4/27/25 - 5/3/25 322.86 5/16/2025 EFT PERA Payroll Report 4/27/25 - 5/3/25 67,552.04 5/16/2025 EFT Further HSA Payroll Report 4/27/25 - 5/3/25 18,184.77 5/16/2025 EFT Mission Square Payroll Report 4/27/25 - 5/3/25 5,129.72 5/16/2025 EFT VOYA Payroll Report 4/27/25 - 5/3/25 250.00 5/16/2025 301522 HART Payroll Report 4/27/25 - 5/3/25 521.53 5/16/2025 301523 LELS Union Dues Payroll Report 4/27/25 - 5/3/25 365.00 5/16/2025 301524 MNPEA Payroll Report 4/27/25 - 5/3/25 720.00 5/16/2025 301525 U NU M Life & ADD Insurance Payroll Report 4/27/25 - 5/3/25 1,042.56 5/27/2025 301526 BALLMAN, BRIAN UB REFUND 31.23 5/27/2025 301527 BURKSTRAND, DENNIS UB REFUND 54.24 5/27/2025 301528 CARNICOM, ROBERT UB REFUND 111.58 5/27/2025 301529 MARKHAM, SAM UB REFUND 102.00 5/27/2025 301530 PRICE, DAVID UB REFUND 28.64 5/27/2025 301531 VAN NURDEN, MACKENZIE UB REFUND 262.23 5/27/2025 301532 VOSS, ROGER UB REFUND 2.12 5/27/2025 301533 WENDLING, KYLE UB REFUND 21.29 5/27/2025 301534 AARP AARP INSTRUCTION - SR CTR 480.00 5/27/2025 301535 ACE HARDWARE- 1315 REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,256.94 5/27/2025 301536 ACE HARDWARE- 1790 KEY TAGS, COOLANT, WASHER EXTRACTOR PARTS- FIRE 58.92 5/27/2025 301537 ACE HARDWARE- 1825 STAPLES- POLICE 11.57 5/27/2025 301538 ADEPT BLAST AND PAINT SANDBLAST-POWDERCOAT-PAINT - STREETS 1,345.00 5/27/2025 301539 ADVANCED ENGINEERING & ENVIRONMENTA SCADA MAINTENANCE - WATER 2,409.75 5/27/2025 301540 ALLEGION ACCESS TECHNOLOGIES LLC PILE -AD, 300 FT PUTU, SERVICE - LIQUOR HUTCH 701.40 5/27/2025 301541 ALLIED PRODUCTS CORP FLAGS - POLICE 256.57 5/27/2025 301542 ALLINA HEALTH SYSTEM QUARTERLY MEDICAL TRAINING - FIRE 889.91 5/27/2025 301543 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 303.74 5/27/2025 301544 ANIMAL MEDICAL CENTER ON CROW RIVER ANIMAL IMPOUNDS- POLICE 40.00 5/27/2025 301545 APEX ENGINEERING GROUP INC ENVIRONMENTAL TRANSITION - STORMWATER 2,370.00 5/27/2025 301546 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 681.95 5/27/2025 301547 B & C PLUMBING & HEATING INC REFUND - PERMITS 122.00 5/27/2025 301548 BELLBOY CORPORATION COST OF GOODS SOLD - LIQUOR HUTCH 2,729.39 5/27/2025 301549 BENEFIT EXTRAS INC COBRA ADMIN FEES 57.50 5/27/2025 301550 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,826.26 5/27/2025 301551 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 327.62 5/27/2025 301552 BRANDON TIRE CO NOVA TRAILER TIRES - PARKS 283.72 5/27/2025 301553 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 15,685.08 5/27/2025 301554 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 62,248.37 5/27/2025 301555 CARS ON PATROL SHOP LLC OIL CHANGES, REPAIRS- POLICE 513.03 5/27/2025 301556 CENTRAL HYDRAULICS REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 299.96 5/27/2025 301557 CENTRAL MCGOWAN HATS WELDING SUPPLIES 207.93 5/27/2025 301558 CHERRYROAD MEDIA INC ADVERTISING - MULTIPLE DEPTS 943.00 5/27/2025 301559 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 480.95 5/27/2025 301560 CITY OFWILLMAR RAINBARRELS- STORMWATER 3,266.50 5/27/2025 301561 CIVICPLUS LLC PRCE ANNUAL SOFTWARE MAINT & SUPPORT 22,738.92 5/27/2025 301562 COLDSPRING PLAQUES - CEMETERY 732.00 5/27/2025 301563 COLORBIOTICS LLC BROWN COLORANT- CREEKSIDE 4,914.00 5/27/2025 301564 CORNER POST EROSION CONTROL LANDSCAPE REPAIR- MULTIPLE DEPTS 150.00 5/27/2025 301565 CORRA GROUP CREDIT REPORT- POLICE 13.00 5/27/2025 301566 COUNTRYSIDE FLAGPOLE REPAIR FLAGPOLE +2 FLAGS- WATER 450.00 5/27/2025 301567 CRESTED RIVER COST OF GOODS SOLD - LIQUOR HUTCH 450.00 5/27/2025 301568 CROW RIVER FLORAL &GIFTS FUNERAL ARRANGEMENT - CREEKSIDE 63.00 5/27/2025 301570 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,905.60 5/27/2025 301571 CUSTOMIZED FIRE RESCUE TRAINING INC FIRE PUMP OPS BASIC- FIRE 900.00 5/27/2025 301572 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 62,139.51 5/27/2025 301573 DELL MARKETING LP DELL MONITORS - STREETS 443.74 5/27/2025 301574 DVS RENEWAL TAB RENEWALS- POLICE 21.75 5/27/2025 301575 EHLERS & ASSOCIATES INC TIF CONCULTATION FOR THE LANDING - EDA 1,190.00 5/27/2025 301576 FASTENAL COMPANY REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS 439.05 5/27/2025 301577 FERGUSON WATERWORKS#2518 HIGHFIELD METER FLANGES- WATER 575.15 5/27/2025 1301578 1 FIRSTADVANTAGE LNSOCC HEALTH SOLU DRUG TESTING 324.83 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATES 5/14/25 - 5/27/25 Check Date Check # Name Description Amount 5/27/2025 301579 FORESTEDGE WINERY COST OF GOODS SOLD - LIQUOR HUTCH 138.00 5/27/2025 301580 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 2,125.00 5/27/2025 301581 GALLS LLC BELT, SHORTS - POLICE 760.94 5/27/2025 301582 GITCH GEAR LLC COST OF GOODS SOLD - LIQUOR HUTCH 291.75 5/27/2025 301583 GOLD TREE APPAREL EMBROIDERED SAFETY HATS - CREEKSIDE 100.00 5/27/2025 301584 GRAINGER BAGS, FILTERS, SWITCH, PARTS- MULTIPLE DEPTS 814.53 5/27/2025 301585 GRANICUS LLC SMARTGOV SOFTWARE JAN - SEPTSUPPORT - BLDG INSPEC 13,191.74 5/27/2025 301586 GULICK FREIGHT SERVICE LOGISTICS INC FREIGHT -STREETS 2,650.00 5/27/2025 301587 HACH COMPANY HACH REAGENTS- WWTP 539.44 5/27/2025 301588 HANSEN GRAVEL INC HM SIDEWALK PROJECT- STREETS 192.00 5/27/2025 301589 HAWKINS INC CHEMICALS- MULTIPLE PW FACILITIES 23,917.86 5/27/2025 301590 HEALTHPARTNERS INC MEDICAL INSURANCE 160,092.60 5/27/2025 301591 HERALD JOURNAL PUBLISHING PUBLICATIONS- MULTIPLE DEPTS 270.10 5/27/2025 301592 HILLTOP ELECTRIC LLC REPAIRS ATAIRPORT 700.00 5/27/2025 301593 HILLYARD/ HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,907.26 5/27/2025 301594 HJERPE CONTRACTING WATER MAIN, HYDRANT REPAIRS- WATER 19,100.00 5/27/2025 301595 HOFFMAN ELECTRIC MN LLC LIB, ELKS & MCLEOD VETS ELECTRIC REPAIRS - PARKS 709.30 5/27/2025 301596 HOLT MOTORS INC WA426R PARTS - WATER 1,093.54 5/27/2025 301597 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 536.26 5/27/2025 301598 HUTCHINSON CO-OP FUEL - MULTIPLEDEPTS 231.35 5/27/2025 301599 HUTCHINSON HEALTH PHYSICALS- MULTIPLE DEPTS 1,864.00 5/27/2025 301600 HUTCHINSON UTILITIES APRIL UTILITIES 72,967.40 5/27/2025 301601 HUTCHINSON UTILITIES RNI LOGIC UPRADE, ANCHORS INSTALL - MULTIPLE DEPTS 8,615.54 5/27/2025 301602 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS- MULTIPLE DEPTS 222.67 5/27/2025 301603 HUTCHINSON, CITY OF START-UP CASH - WATERPARK 1,435.00 5/27/2025 301604 HUTCHINSON, CITY OF WATER BILLS 8,022.25 5/27/2025 301605 IDEXX LABORATORIES FECAL SUPPLIES- WWTP 1,538.71 5/27/2025 301606 INDEPENDENT EMERGENCY SERVICES 911 PS/ALI SERVICE - POLICE 10.77 5/27/2025 301607 ISD #423 APRIL 2025 - ECFE, COMM ED 5,553.53 5/27/2025 301608 JAUNICH, MATT REIMB: COMPASS PEER GROUP MTG -ADMIN 59.50 5/27/2025 301609 JEFFERSON FIRE & SAFETY INC TIC CHARGER FOR E-2 - FIRE 488.06 5/27/2025 301610 JERRY'STRANSMISSION SERVICE ENGINE 7 WASHER PUMP -FIRE 47.92 5/27/2025 301611 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 39,983.40 5/27/2025 301612 JOHNSON CONTROLS FIRE PROTECTION LP MONITORING -EVENT CTR 202.34 5/27/2025 301613 JOMAS HILL WINERY COST OF GOODS SOLD - LIQUOR HUTCH 408.00 5/27/2025 301614 JUUL UNDERGROUND LLC CURB STOP & SERVICE LINE REPL- WATER 3,894.00 5/27/2025 301615 K & A CONTRACTING LLC HISTORIC CHURCH CONCRETE, HARRINGTON HOUSE PAVERS 16,757.00 5/27/2025 301616 KAHNKE BROTHERS NURSERY TREES - STREETS 300.00 5/27/2025 301617 KERI'S CLEANING & HANDYMAN SERVICES CONTRACTED JANITORIAL- FIRE 125.00 5/27/2025 301618 KJ BRANDING ARENA LOCKER ROOM REMODEL 11,345.00 5/27/2025 301619 KOHLS SWEEPING SERVICE STRIPING, PILING - MULTIPLE DEPTS 1,038.00 5/27/2025 301620 KOSEK TRUCKING LLC MANURE HAULING FREIGHT IN - CREEKSIDE 960.00 5/27/2025 301621 KURTH, COREY REIMB: SHIRTS WITH LOGO - ENG 110.00 5/27/2025 301622 LAWSON PRODUCTS INC HATS WASH ERS/PAINT/GROM METS/LUBE/NUTS- HATS 432.94 5/27/2025 301623 LUPINE CONSTRUCTION LLC VMF BATHROOM PARTITIONS 6,235.20 5/27/2025 301624 MACQUEEN FIRE BOOTS 1,196.66 5/27/2025 301625 MEEKER WASHED SAND & GRAVEL LANDSCAPING AT VMF 275.10 5/27/2025 301626 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,967.79 5/27/2025 301627 MHSRC/RANGE EVOC- POLICE 2,625.00 5/27/2025 301628 MIDWAY FORD COMPANY 2025 FORD CAB AND CHASSIS - WATER 54,890.00 5/27/2025 301629 MIDWEST MACHINERY CO TRACTORPARTS- CREEKSIDE 259.70 5/27/2025 301630 MIDWEST MACHINERY CO JOHN DEERE MOWER PARTS- WWTP 118.33 5/27/2025 301631 MINNESOTA DEPT OF MOTOR VEHICLE TITLE & REG WATR-426-TK1- WATER 3,826.31 5/27/2025 301632 MINNESOTA MUNICIPAL BEVERAGE ASSOC ANNUAL DUES - LIQUOR HUTCH 5,700.00 5/27/2025 301633 MINNESOTA PETROLEUM SERVICE HATS FUEL TESTING/CERTIFICATION 885.50 5/27/2025 301634 MINNESOTA STATE COMMUNITY &TECHNIC FIRE SCHOOL REGISTRATION 480.00 5/27/2025 301635 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,265.20 5/27/2025 301636 M N DRIVE RSMAN UALS.COM CDL,DL,MC MANUALS- MOTOR VEHICLE 541.11 5/27/2025 301637 MONS, JILL REFUND: CAMPGROUND RESERVATION 15.00 5/27/2025 301638 MRPA PARKS OPERATOR JOB POSTING 175.00 5/27/2025 301639 NELSON MANUFACTURING CO FLOAT FOR DOG WATER BOWLS AT DOG PARK 72.80 5/27/2025 301640 NERO ENGINEERING LLC SOLIDS IMPROV PROJECT -FINAL DESIGN - WWTP 36,056.00 5/27/2025 301641 NEWMAN SIGNS INC BLIND PERSON AREA SIGNS- STREETS 51.97 5/27/2025 301642 N I ELSEN, TRAVIS REIMB: SAFETY FOOTWEAR - WWTP 174.95 5/27/2025 301643 NORTHERN SAFETY & INDUSTRIAL SAFETY GLASSES - STREETS 144.48 5/27/2025 301644 OFFICE DEPOT CUPS/UTENSILS/PLATES- HATS 249.28 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATES 5/14/25 - 5/27/25 Check Date Check # Name Description Amount 5/27/2025 301645 PATROL PC PATROL CAR DOCK, RHINOTAB - MULTIPLE DEPTS 9,345.41 5/27/2025 301646 PAULSON, DEB REIMB: AWWATRAINING - WWTP 85.40 5/27/2025 301647 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 3,711.50 5/27/2025 301648 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,373.84 5/27/2025 301649 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 2O,782.65 5/27/2025 301650 PLUNKETTS PEST CONTROL PEST CONTROL - ARENA 114.37 5/27/2025 301651 POHLMEIER, RICH FASTPITCH UMPIRES- REC 2,970.00 5/27/2025 301652 POSTMASTER POSTAGE- UB BILLING 1,930.00 5/27/2025 301653 POSTMASTER POSTAGE- SR NEWSLETTER 584.00 5/27/2025 301654 PREMIER TECH CHRONOS BAGGER PARTS- CREEKSIDE 3,421.88 5/27/2025 301655 RAMBOW INC UNIFORMS- AQUATICCENTER 1,360.37 5/27/2025 301656 RAMYTURF PRODUCTS GRASS SEED- CEMETERY 1,408.00 5/27/2025 301657 ROY NORDENSTROM &SONS INC RE -LINING BLEACH BULK TANK- WATER 10,000.00 5/27/2025 301658 RUNNING'SSUPPLY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 321.88 5/27/2025 301659 S&STRUCKING LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 7,000.00 5/27/2025 301660 SAM'STIRE SERVICE TIRES FOR SS POTATO CONVEYOR - CREEKSIDE 567.00 5/27/2025 301661 SCHERER & SONS TRUCKING INC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 4,400.00 5/27/2025 301662 SCHWICKERT'S TECTA AMERICA LLC INVESTIGATE & REPAIR ROOF LEAK - HATS 1,145.00 5/27/2025 301663 SITEONE LANDSCAPE SUPPLY SUPPLIES- MULTIPLE PARKS PROJECTS 7,444.34 5/27/2025 301664 SKYLINE AGGREGATE WASHEDSAND- CREEKSIDE 2,844.77 5/27/2025 301665 SMALL LOT WINE AND SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 648.46 5/27/2025 301666 SOUTHERN GLAZER'S WINE AND SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 21,803.85 5/27/2025 301667 STANDARD PRINTING-N-MAILING POSTAGE, SUPPLIES- MULTIPLE DEPTS 1,001.98 5/27/2025 301668 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLEDEPTS 482.96 5/27/2025 301669 STEILE CONSTRUCTION FIBER INSTALLATION TO THE POOL 9,000.00 5/27/2025 301670 STREICH TRUCKING BULK FREIGHT TO REDWOOD FALLS - CREEKSIDE 350.00 5/27/2025 301671 STRETCHER'S NON MARKING ROUNDS 9MM - POLICE 1,179.80 5/27/2025 301672 TALL SALES COMPANY APRILCOMMISSIONS- CREEKSIDE 21,839.04 5/27/2025 301673 TEKNIK CONTROLS PROGRAMMING, SERVICE - MULTIPLE DEPTS 2,345.00 5/27/2025 301674 TERMINAL SUPPLY CO FUSES/TERMINAL BLOCKS - HATS 312.21 5/27/2025 301675 THOMSON REUTERS-WEST OPERATING SUPPLIES- MULTIPLE DEPTS 1,622.88 5/27/2025 301676 TR EARTHWORKS LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 1,853.24 5/27/2025 301677 TRI COUNTY WATER SOFTENER SALT, BOTTLE WATER & DEL - MULTIPLE DEPTS 133.09 5/27/2025 301678 TUBE PRO INC TUBES- WATERPARK 920.68 5/27/2025 301679 ULINE AQUATICCENTER - OPERATING SUPPLIES 722.51 5/27/2025 301680 UNITED FARMERS COOP HATS FUEL 22,432.26 5/27/2025 301681 UTILITY LOGIC GAS MONITOR AND GAS FOR CONFINED SPACE ENTRY - WWTP 1,813.88 5/27/2025 301682 VERHASSELT, CARTER REIMB: PTS SAFETY BOOTS - STREETS 206.99 5/27/2025 301683 VERIZON WIRELESS PHONE SERVICES 611.36 5/27/2025 301684 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 21,004.95 5/27/2025 301685 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 931.25 5/27/2025 301686 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 2,817.50 5/27/2025 301687 VOS CONSTRUCTION INC REPAIR DAMAGED BLDG BLENDING LINE ENCL - CREEKSIDE 8,500.00 5/27/2025 301688 WAGNER, MORGAN REIMB: SAFETY FOOTWEAR - PARKS 79.99 5/27/2025 301689 WESTCENTRAL SANITATION INC APRIL RESIDENTIAL REFUSE 58,022.02 5/27/2025 301690 WILLEMS, ANNA REISSUE UB REFUND 27.07 5/27/2025 301691 WILSON'S NURSERY INC TREES - STREETS 851.00 5/27/2025 301692 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,509.00 5/27/2025 301693 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 6,196.16 5/27/2025 1301694 WW GOETSCH ASSOCIATES INC EMERGENCY REPAIR TO 2 PUMPS FOR AQUATIC CENTER 5,074.00 Total - Check Register A: $ 1,186,644.50 Department Purchasing Card Activity - April 2025 Date Department Vendor Name Description Amount 4/10/2025 ADMIN MINNESOTACLE Continuing Education Pass for Marc 1,545.00 4/11/2025 ADMIN CGMC* MN CGMC Summer Conference Registration 180.00 4/16/2025 ADMIN JIMMYS PIZZA HUTCHIN Strategic Planning Session over Lunch 143.36 4/2/2025 CREEKSIDE INTUIT MAILCHIMP Monthly subscription for email marketing; newsletter 33.00 4/9/2025 CREEKSIDE APPLE.COM/BILL iCloud storage; Akosek 0.99 4/20/2025 CREEKSIDE SPS COMMERCE Mar 2025 SPS fees; UH 215.30 4/3/2025 EDA Mid -America Economic D Conference fee 695.00 4/4/2025 EDA EDAM Conference fee 385.00 4/11/2025 EDA SOUTHWEST MN WORKFORCE Conference fee 25.00 4/13/2025 EDA AMFA/CMMA/RRMEA/TSMA Annual membership dues 350.00 4/18/2025 EDA JIMMYS PIZZA HUTCHINSON Lunch for Finance Team meeting 104.59 4/18/2025 EDA CASH WISE FOODS Beverages for FT/EDA Board meetings 40.62 4/22/2025 EDA CASH WISE FOODS Beverages for FT/EDA Board meetings 10.78 4/24/2025 EDA JIMMYJOHNS Lunch for EDA Board meeting 132.15 4/30/2025 EDA APPLEBEES Dinner at Workforce Conference 37.83 4/6/2025 FINANCE AMAZON Fire - response supplies 76.52 4/10/2025 FINANCE AMAZON Fire - extrication collar bag 29.99 4/13/2025 FINANCE AMAZON City Center - coffee cups 10.91 4/15/2025 FINANCE WMSUPERCENTER City Center - soda for vending 63.04 4/17/2025 FINANCE HUTCHINSONMOTORCTR Finance - title fees on vehicle 345.27 4/17/2025 FINANCE CASH WISE FOODS Admin - retirement for K.Messner 83.47 4/27/2025 FINANCE AMAZON Planning -calculator 58.99 4/27/2025 FINANCE AMAZON DMV - calculators, electric stapler 267.14 4/30/2025 FINANCE EZBUSINESS FEE Credit Card monthly service fee 15.00 4/1/2025 FIRE COBBLESTONE AUSTIN Hotel Austin MN fire school 273.72 4/1/2025 FIRE COBBLESTONE AUSTIN Hotel Austin MN fire school 319.72 4/1/2025 FIRE COURTYARD BY MARRIOTT Hotel Moorhead Fire School 439.80 4/1/2025 FIRE COURTYARD BY MARRIOTT Hotel Moorhead Fire School 439.80 4/1/2025 FIRE COURTYARD BY MARRIOTT Hotel Moorhead Fire School 439.80 4/17/2025 FIRE INN ON LAKE SUPERIOR **Duluth school hotel correction 379.72 4/18/2025 FIRE CASH WISE FOODS 10 cases of bottled drinking water 29.90 4/18/2025 FIRE DOMINO'S Pizza for multi -hour grass fire @ lunch 65.07 4/7/2025 IT NETWORKSOLUTIONS Domain Registration 340.75 4/9/2025 IT AMAZON Plotter ink tank 101.25 4/10/2025 IT AMAZON Rail enclosure for switch 294.98 4/13/2025 IT MENARDS HUTCHINSON MN Cable clamp for rail enclosure 1.66 4/13/2025 IT AMAZON Squad Printer 418.00 4/13/2025 IT AMAZON Plotter Paper 76.29 4/15/2025 IT NETWORKSOLUTIONS Public Arts Email 2.25 4/24/2025 IT AMAZON Mouse for Corey 64.99 4/24/2025 IT VARIDESK Varidesk for Corey 662.51 4/24/2025 IT AMAZON Alcohol wipes 19.99 4/25/2025 IT AMAZON HDMI Cable 186.38 4/1/2025 LIQUOR HUTCH FACEBOOK FB marketing 94.76 4/2/2025 LIQUOR HUTCH City Hive Inc Website and online ordering marketing 99.07 4/2/2025 LIQUOR HUTCH THE WEBSTAURANT STORE INC Merchandising rack for wine dept 383.81 4/2/2025 LIQUOR HUTCH HUTCHINSON ACE Nuts bolts etc for cooler racks 9.75 4/3/2025 LIQUOR HUTCH AMAZON Shelf tag holders 21.56 4/4/2025 LIQUOR HUTCH TARGET.COM TV for wine dept 377.55 4/4/2025 LIQUOR HUTCH AMAZON Wine dept sign holders 149.29 4/6/2025 LIQUOR HUTCH AMAZON Wine dept sign holders 23.97 4/6/2025 LIQUOR HUTCH AMAZON TV mount for wine dept 30.73 4/10/2025 LIQUOR HUTCH 41MPRINT INC Cooler bags for loyalty marketing 1,694.38 4/13/2025 LIQUOR HUTCH AMAZON Replacement printer stand for office printer 86.29 4/16/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Replacement broom and dustpan 21.01 4/16/2025 LIQUOR HUTCH RITE Monthly POS system fee 268.44 4/20/2025 LIQUOR HUTCH FACEBOOK Easter holiday marketing 250.00 4/22/2025 LIQUOR HUTCH SUBWAY Food for cooler reset meeting 294.54 4/25/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Misc cleaning supplies 57.75 4/1/2025 PARK & REC WAL-MART PRCE Office Supplies 10.18 4/2/2025 PARK & REC WHEN I WORK INC Employee Scheduling Software 160.00 4/6/2025 PARK & REC 41MPRINT INC PRCE Banner and Table Cloth 499.31 4/10/2025 PARK & REC WM SUPERCENTER Job Fair Candy for PRCE Booth 43.16 4/17/2025 PARK & REC Prime Video April Senior Movie - "Unsinkable" 5.38 4/18/2025 PARK & REC HASTY AWARDS Tournament Medals 504.00 4/21/2025 PARK & REC AMAZON Hooks, Shelves, Bracket for Boy's Locker Room Project 71.44 4/21/2025 PARK & REC AMAZON Caution Tape 21.77 Department Purchasing Card Activity - April 2025 Date Department Vendor Name Description Amount 4/10/2025 ADMIN MINNESOTACLE Continuing Education Pass for Marc 1,545.00 4/24/2025 PARK &REC AMAZON Copy Paper 36.50 4/24/2025 PARK & REC AMAZON Copy Paper, Post it Notes 61.74 4/25/2025 PARK & REC PATRICKS FRENCH BAKERY Senior Trips - meal for the trip 692.97 4/30/2025 PARK & REC NORMED First Aid Supplies for Water Park 461.02 4/30/2025 PARK & REC TeamSideline.com Scheduling Software Annual Subsription 499.00 4/8/2025 PLANNING DEPARTMENT OF LABOR AND INDUSTRY Boiler license 40.00 4/13/2025 PLANNING Gold Tree Apparel City logos on shirts 49.44 4/2/2025 POLICE BCA TRAINING EDUCATION McCormick DMT 375.00 4/3/2025 POLICE AMAZON ID Lanyards 100.00 4/4/2025 POLICE AMAZON Mic Clips 18.99 4/4/2025 POLICE STCLOUD PARKING SYSTEM Parking at conference 5.00 4/9/2025 POLICE AMAZON Earpiece 94.99 4/9/2025 POLICE AMAZON Label maker tape 25.88 4/11/2025 POLICE CHARLIE S EATERY Ament meal 13.10 4/11/2025 POLICE CHARLIE S EATERY Gifferson meal 26.76 4/13/2025 POLICE KWIKTRIP Gifferson/Ament meal 14.25 4/13/2025 POLICE KAHLER GRAND HOTEL Gifferson/Ament Lodging 526.74 4/13/2025 POLICE ACTION TARGETS Breech lock 184.61 4/16/2025 POLICE AMAZON Weights for exercise room 649.99 4/17/2025 POLICE COURTYARD ST. CLOUD Schmeling Lodging 257.62 4/17/2025 POLICE COURTYARD ST. CLOUD Salazar lodging 257.62 4/18/2025 POLICE AMAZON Weights for exercise room 132.99 4/20/2025 POLICE AMAZON Tissue 26.56 4/20/2025 POLICE ACTION TARGETS Breech lock 56.20 4/20/2025 POLICE AMAZON Desk tripod 24.99 4/20/2025 POLICE AMAZON Weights for exercise room 165.82 4/23/2025 POLICE AMAZON Nitrile gloves 131.10 4/28/2025 POLICE AMAZON Papertowels 65.79 4/1/2025 PUBLICWORKS KEYSTONE PEST SOLUTIONS Herbicides 2,908.08 4/1/2025 PUBLIC WORKS MN POLLUTION CONTROL AGEN Wastewater SD Certification for MT 55.00 4/1/2025 PUBLIC WORKS MN POLLUTION CONTROL SERV Service Fee 1.18 4/6/2025 PUBLIC WORKS AMAZON Label Tape 41.91 4/6/2025 PUBLIC WORKS AMAZON Tire Covers 105.70 4/6/2025 PUBLIC WORKS MN POLLUTION CONTROL AGEN Type 4 Biosolids Refresher for RC 195.00 4/6/2025 PUBLIC WORKS MN POLLUTION CONTROL SERV Service Fee 4.19 4/7/2025 PUBLIC WORKS AMAZON Scotch Tape & Glovebox Sticker 37.74 4/9/2025 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services - Total $170 85.00 4/9/2025 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 85.00 4/10/2025 PUBLIC WORKS AMAZON Flexible Pip Couplings 48.52 4/10/2025 PUBLIC WORKS AMAZON Jet-Lube 27.09 4/11/2025 PUBLIC WORKS WEF MAIN Membership for DP 122.00 4/15/2025 PUBLIC WORKS DEALER AUTOMOTIVE SERVICE Grip Steps/Bracket Kit Floor Mat 734.45 4/18/2025 PUBLIC WORKS HAYES INSTRUMENT Survey Equipment 279.05 4/20/2025 PUBLIC WORKS JOHN M ELLSWORTH CO INC Aviation Fueling Hose 1,799.73 4/20/2025 PUBLIC WORKS AMAZON Key Cabinet 134.27 4/22/2025 PUBLIC WORKS HAYES INSTRUMENT Measuring Wheel 84.98 4/23/2025 PUBLIC WORKS HUTCHSTATION Newspaper Subscription for Streets 6.99 4/23/2025 PUBLIC WORKS ULINE Stormwater Pond Cleanup 518.90 4/29/2025 PUBLIC WORKS DEALER AUTOMOTIVE SERVICE Floor Mat (127.95) 4/30/2025 PUBLIC WORKS HATLAUNCH Hats for CM 249.00 4/30/2025 PUBLIC WORKS SP LIGHTING SUPPLY Security Switch Reservoir Hatch 95.71 TotalP-Cards: $ 27,069.88 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATES 5/14/25 - 5/27/25 Check Date Check # Name Description Amount 5/27/2025 301569 CROW RIVER GLASS INC TERMINAL GLASS REPAIR -AIRPORT 100.00 Total - Check Register B: $ 100.00 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Second Reading and adoption on Ordinance 25-854, Agenda Item: Regulating Chickens in Town Department: Administration LICENSE SECTION Meeting Date: 5/27/2025 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Unfinished Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Council held a public hearing and first reading on the ordinance for regulating chickens in town at your last meeting. There have been no changes to the ordinance since its first reading. Staff is seeking a second reading and an official action on the ordinance. BOARD ACTION REQUESTED: Consider the second reading and adoption of ordinance 25-854 - regulating chickens. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Ordinance No. 25-854 Publication No. AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE - CHICKENS 93.415 Chickens Preamble: Due to the community concerns regarding noise, odor, waste accumulation and other nuisances, chickens are allowed within city limits only under certain circumstances and licensing requirements. Subdivision 1. Definitions At Large. A chicken out of its run, off the premises or not under the custody and control of the owner. Chicken. A female chicken or hen. Coop. A cage or pen for confining chickens Rooster. A male chicken Run. An area inside a fence where chickens are kept and allowed to walk around Subdivision 2. License Required A. It is unlawful for any person to keep or harbor chickens in the city limits of Hutchinson without first having obtained an annual license therefore from the City. B. An application for a renewal license shall be filed prior to the expiration of the current license. C. The fee for a license will be established yearly by the City Council. D. Licenses will be valid for a one-year time period and will be issued on a calendar year basis. Subdivision 3. Licensing Requirements. A. Annual licenses will be granted for owner -occupied properties that are single-family or two-family properties, or on any property used as a public, private or charter school only. Rental properties that meet these definitions are also eligible for licenses if written consent by the owner is provided to the city B. There is a maximum of six chickens allowed per parcel, none of which will be roosters or crowing birds. Property used as a public, private or charter school are allowed up to twelve chickens for educational purposes. C. Licensees shall provide chickens with sufficient food and water. D. Licensees shall permit city personnel on the licensed premises to ensure compliance with this ordinance. E. Licensees must go through a public education course on the keeping of chickens as established by the City. Subdivision 4. Licensing Procedures. Initial and subsequent licenses to harbor chickens within city limits may be granted by the City. Before any license is to be considered by the City, an application for a license shall be submitted to the City that contains, among other things, the following: A. A diagram or picture of the coop and its location. B. A detailed plan of how the applicant will comply with requirements of this ordinance. C. The license fee as required by the city. D. Provide certificate of completion of public education course as established by the City. An annual fee for the keeping of chickens in the city shall be established by the City Council and shall be contained in the annual city fee schedule as adopted by the Council. The Council may also establish inspection, and reinspection fees in connection with the enforcement of the provisions of this ordinance. Subdivision 5. General Requirements A. Chickens shall be kept in sanitary conditions such that odors are not detectable outside of the confines of the property lines of the licensed premises. Timely removal of feces, urine and food scraps is required. B. Dead chickens shall be disposed of properly within 24 hours. C. Waste of any kind from chicken coops or runs shall not be placed in curbside organics carts or disposed of at the city's compost facility, Creekside Soils. D. Chickens shall not be slaughtered on the premises or elsewhere within the city other than a retail establishment that employs a butcher. E. Chickens shall be kept in a manner that complies with Minnesota statute chapter 343. (Cruelty to animals) F. Chickens shall be confined inside an enclosed coop or run at all times and shall not be allowed to run at large. G. Any unexplained sickness or signs of disease, and/or unusual deaths should be reported to the local veterinarian and/or the Minnesota Board of Animal Health. H. Licenses are non -transferable and do not run with the property. Subdivision 6. Structure Requirements. A. All chickens will be kept in a coop that will sufficiently protect the chickens from the elements and predators and to discourage rodents. The coop shall provide a minimum of four (4) square feet of space with a maximum of ten (10) square feet for each chicken. B. Only one coop is permitted for each property and is subject to the following requirements: a. The coop should be raised from the ground to sufficiently protect it from rodents. b. The coop shall be constructed with a solid roof. 2 c. The coop shall be constructed with at least one window to provide natural light. d. The coop shall be insulated and may contain lights, but shall not be equipped with heat lamps. e. Construction must be done in a workmanlike manner and with durable material. C. Incorporated into the coop area there shall be an enclosed chicken run area of at least 10 square feet for each bird kept on the licensed premises. D. Coops and runs must comply with all City planning and zoning regulations. Subdivision 7. Location. A. No chicken coop and run shall be located in the front or side yard of any home and shall not be closer than 10 feet from any property line. B. Coops and runs shall be no closer than 25 feet to any neighboring residence. Subdivision 8. License Revocation. A license granted under this chapter may be revoked for violating the provisions of this chapter or for being convicted of any nuisance offense under the Hutchinson city code or Minnesota state law. A violation will include a warning of license revocation A second violation within a twelve-month period will result in a revocation of license Subdivision 9. Hearing Upon service of a notice of license revocation by the City Administrator or his/her designee, a license holder under this chapter may request a hearing before the City Administrator or his/her designee. Request for a hearing by a license holder shall be made within 7 days of service of the notice of license revocation and the hearing itself shall occur within 10 days of the license holder's hearing request. A license holder whose license is revoked for violations of this chapter or other nuisance ordinances or law shall be required to remove all chickens from the property within 14 days of the upheld revocation and be ineligible to reapply for a license under this chapter for a period of two years from the date of revocation. Subdivision 10. Criminal penalty Violations of this chapter constitute a misdemeanor crime. Subdivision 11. Miscellaneous A. Properties with coops unused for at least 180 days shall be removed by the property owner immediately upon the request of the city. B. Dogs and cats that kill or injure chickens shall not be deemed as "dangerous" or "potentially dangerous" under the Hutchinson City Code or state law. 3 C. It is not the expectation of the Police or any other City department to capture chickens running at large. D. No license under this ordinance will be issued to properties where nuisance conditions exist. Subdivision 12. Effective Date. This ordinance shall become effective three months after its final passage and publication. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT Section 93.415 as described above is hereby adopted to be part of the Hutchinson City Code. Adopted by the City Council this day of Attest: Matt Jaunich, City Administrator Gary Forcier, Mayor 4 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Discussion on 490 Highway 7 East Deferred Assessment Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 5/27/2025 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The city council tabled this agenda item at the last meeting on May 13. Attached is the original calculation arriving at $13,371.04 due as of April 24 for principal and accrued interest on the deferral. Also attached is a scenario for city council's consideration which reduces the interest rate after the initial 10-year deferral. In this scenario, an interest rate of 1.581 % arrives at the $10,000 settlement payment that Ian McDonald has proposed. The difference between the two scenarios is $3,371.04. A memo from Matt Jaunich is attached providing more information and staffs position on this request. BOARD ACTION REQUESTED: Discussion and take action on Ian McDonald's request. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: u HUTCHINSON A CITY ON PURPOSE. Memo Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-4241/Fax 320-234-4240 To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 5/27/2025 Re: Request to Waive a Portion of the Interest on a Deferred Assessment at 490 Highway 7 East Action on this item was tabled at your last meeting. On April 17, 2025, Ian McDonald, Owner of the property at 490 Highway 7 East, sent the City Council an official request to waive a portion of the interest on a deferred assessment upon the property he purchased in 2020 (copy of email is in the council packet). This occurred following staff's denial of his request to waive a portion of the interest fees on the deferred assessment. Please note that staff does not have the authority to waive such fees. The assessment total as it stands today is $13,371.04. This is a deferred assessment from a project that was done in 1996. The deferral was in place until the land was either developed or sold. In May of 2020, Mr. McDonald purchased the property from the previous owner. The previous owner did not disclose with the purchaser about the deferred assessment that was on the property. At the time of the purchase, there was also not an assessment search done by the buyer or their title company. Mr. McDonald was not aware of the assessment until he attempted to do a lot split with the City in 2022. The current owner has paid $10,000 of the $13,371.04 assessment to date and is asking the Council to waive the remaining $3,371.04. This would include all of the principal and a portion of the interest. Here are a couple of things to think about in considering this request: Mr. McDonald had noted at the previous council meeting that he had been reimbursed by the previous property owner for the assessments and that his request to the Council was to assist him in offsetting the legal costs he incurred in getting that reimbursement from the previous owner. • The deferred assessment is in place due to an agreement the City entered into with the previous owner of the property back in 1996. There was nothing in those agreements that talked about waiving interest fees. • Approving it would set a precedent. We get requests all of the time to waive city assessments/fees. Currently there are 81 deferred assessments with a principle balance of over $963,000. We would need to be mindful of what a decision like this would/could have an impact on those future assessments. • The City's policy for deferred assessments on undeveloped property (special assessment policy) does not offer any language to waive deferrals, but does give the council flexibility when it comes to adjusting accrued interest on assessments. • The City is not aware of any State law that allows for the waiving of assessments, however, it does allow for the reassessing of an assessment. Andy has put together a sample of what a reassessment could look like to get the assessment down to $10,000 if you wanted to go that route. • To staff's knowledge, the City has never waived deferred assessments or interest fees for a property that was undeveloped and had requested a deferral. We have made adjustments to properties that are in tax forfeiture and have done so according to our special assessment policy. • I do believe there is a valid point in the amount of accrued interest that is incurring on the deferred assessment and that is likely a policy issue for the Council to considered. If you were to make an adjustment with this deferred assessment, you would have to be mindful of how this would impact all other and future deferred assessments. • Please note there is no legal requirement for the City to send reminders out on unpaid deferred assessments. While that is something we can look to do in the future, that shouldn't be a basis for waiving interest on this request. Had a proper assessment search been done, the deferred assessment would have been identified prior to the sale of the property. Staff is recommending that the request be denied for the reasons noted above. If the Council were to grant the request or a portion of the request, we should have some sort of reasoning of doing so to assist with future requests. Matt 2 490 Highway 7 East Original Calculation Deferred Assessment Sanitary sewer improvements made in 1996. Assessment deferred until development and/or lot split occurs. Total Principal $5,605.40 Total Interest $7,765.64 Payoff Amount $13,371.04 Interest Accrued Period End Principal Rate Interest Balance 1996 $5,605.40 1997 $5,605.40 4.861% $317.89 $5,923.29 Interest from 11/1/96 1998 $5,923.29 4.861% $272.48 $6,195.77 1999 $6,195.77 4.861% $272.48 $6,468.25 2000 $6,468.25 4.861% $272.48 $6,740.73 2001 $6,740.73 4.861% $272.48 $7,013.21 2002 $7,013.21 4.861% $272.48 $7,285.69 2003 $7,285.69 4.861% $272.48 $7,558.17 2004 $7,558.17 4.861% $272.48 $7,830.65 2005 $7,830.65 4.861% $272.48 $8,103.13 2006 $8,103.13 4.861% $272.48 $8,375.61 2007 $8,375.61 4.861% $272.48 $8,648.09 2008 $8,648.09 4.861% $272.48 $8,920.57 2009 $8,920.57 4.861% $272.48 $9,193.05 2010 $9,193.05 4.861% $272.48 $9,465.53 2011 $9,465.53 4.861% $272.48 $9,738.01 2012 $9,738.01 4.861% $272.48 $10,010.49 2013 $10,010.49 4.861% $272.48 $10,282.97 2014 $10,282.97 4.861% $272.48 $10,555.45 2015 $10,555.45 4.861% $272.48 $10,827.93 2016 $10,827.93 4.861% $272.48 $11,100.41 2017 $11,100.41 4.861% $272.48 $11,372.89 2018 $11,372.89 4.861% $272.48 $11,645.37 2019 $11,645.37 4.861% $272.48 $11,917.85 May 20, 2020 $11,917.85 4.861% $113.53 $12,031.38 Property purchased 2020 $11,917.85 4.861% $272.48 $12,190.33 2021 $12,190.33 4.861% $272.48 $12,462.81 Nov 30, 2022 $12,462.81 4.861% $249.77 $12,712.58 Ian contacted City 2022 $12,462.81 4.861% $272.48 $12,735.29 2023 $12,735.29 4.861% $272.48 $13,007.77 2024 $13,007.77 4.861% $272.48 $13,280.25 Apr 24, 2025 $13,280.25 4.861% $90.79 $13,371.04 Ian paid $10,000 490 Highway 7 East Scenario for Council Consideration Deferred Assessment Sanitary sewer improvements made in 1996. Assessment deferred until development and/or lot split occurs. Total Principal $5,605.40 Total Interest $4,394.60 Payoff Amount $10,000.00 Interest Accrued Period End Principal Rate Interest Balance 1996 $5,605.40 1997 $5,605.40 4.861% $317.89 $5,923.29 Interest from 11/1/96 1998 $5,923.29 4.861% $272.48 $6,195.77 1999 $6,195.77 4.861% $272.48 $6,468.25 2000 $6,468.25 4.861% $272.48 $6,740.73 2001 $6,740.73 4.861% $272.48 $7,013.21 2002 $7,013.21 4.861% $272.48 $7,285.69 2003 $7,285.69 4.861% $272.48 $7,558.17 2004 $7,558.17 4.861% $272.48 $7,830.65 2005 $7,830.65 4.861% $272.48 $8,103.13 2006 $8,103.13 4.861% $272.48 $8,375.61 2007 $8,375.61 1.581% $88.61 $8,464.22 Reduced interest rate 2008 $8,464.22 1.581 % $88.61 $8,552.83 2009 $8,552.83 1.581 % $88.61 $8,641.44 2010 $8,641.44 1.581 % $88.61 $8,730.05 2011 $8,730.05 1.581 % $88.61 $8,818.66 2012 $8,818.66 1.581 % $88.61 $8,907.27 2013 $8,907.27 1.581 % $88.61 $8,995.88 2014 $8,995.88 1.581 % $88.61 $9,084.49 2015 $9,084.49 1.581 % $88.61 $9,173.10 2016 $9,173.10 1.581 % $88.61 $9,261.71 2017 $9,261.71 1.581 % $88.61 $9,350.32 2018 $9,350.32 1.581 % $88.61 $9,438.93 2019 $9,438.93 1.581 % $88.61 $9,527.54 May 20, 2020 $9,527.54 1.581 % $36.92 $9,564.46 Property purchased 2020 $9,527.54 1.581 % $88.61 $9,616.15 2021 $9,616.15 1.581 % $88.61 $9,704.76 Nov 30, 2022 $9,704.76 1.581 % $81.23 $9,785.99 Ian contacted City 2022 $9,704.76 1.581 % $88.61 $9,793.37 2023 $9,793.37 1.581 % $88.61 $9,881.98 2024 $9,881.98 1.581 % $88.61 $9,970.59 Apr 24, 2025 $9,970.59 1.581 % $29.41 $10,000.00 Ian paid $10,000 Andy Reid From: Ian McDonald <imac991 @gmail.com> Sent: Thursday, April 17, 2025 3:48 PM To: Andy Reid Subject: Fwd: Deferred Assessment at 490 Highway 7 East Attachments: 490 Hwy 7 E - DIC - 2025 April.pdf Thank you Andy Here is my request for interest cost relief on the deferred assessment: s the new owner of the property located at 490 Hwy 7 E, Hutchinson, MN 55350 purchased in May o 2020, 1 res ectfully request the City Council consider waiving a portion of the accrued interest on a deferred assessment that originated in 1994. Unbeknownst to me, the seller forgot about this assessment, and the title company neglected to conduct an assessment search with the City, leaving the obligation undisclosed and, therefore, not paid by the seller on the day I closed on the property. 11 was informed of the assessment amount in 2022 during a lot split that I completed in preparation for a new build. The interest, compounding over 30 years, has inflated the original amount significantly, creating an unforeseen financial burden. I've spent significant time and money (—$6000 in legal fees) pursuing the seller for payment, as stipulated in our purchase agreement, in an attempt to resolve this independently. The assessment, originally set for a 10-year term, has accrued interest far beyond its intended term, creating a disproportionate obligation. A partial interest waiver would help me recover from this hardship and proceed with my plans to develop the property. This rare situation —stemming from errors by the seller and title company, compounded by 30 years of interest accrual —places me in an unfair position. Waiving part of the interest would demonstrate the city's commitment to fairness without broadly impacting policy. To prevent similar issues, I suggest the City explore annual reminders to property owners for deferred assessments. I propose a $10,000 final payment as a fair resolution, allowing me to fulfill the principal and a reasonable portion of the interest while moving forward with development that will bring new business and jobs to our community. I will plan to pay this amount by Aril 25, 2025. Thank you for your consideration. Thoughts? Ian Ian McDonald c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Consideration for Construction Manager at Risk (CMAR) to Rice Lake Agenda Item: Construction for WWTF Solids Improvements Department: Public Works LICENSE SECTION Meeting Date: 5/27/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter/Jennifer Svenn( Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes 0 BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff would like consideration for the approval of the CMAR to be awarded to Rice Lake Construction for the WWTF Solids Improvement. Staff have been working on the design of this project for the past 18 months. This project will provide a notable update to our Biosolids processing and handling. Two original belt presses will be replaced with centrifuges. This will improve the thickening of the material and position us better for any potential regulation changes that come in the future. There are a number of other updates to the building also from new HVAC, associated piping, and a polymer/diffuser system used in the thickening process. The project is nearly double in price from when it was originally conceived in 2020. While the project is expected to be paid for mostly with cash reserves, a small amount of bonding is possible. If approved, the heating update is expected this Fall with the majority of the project to occur in '26. Substantial completion is expected in late '26 or early '27. Jennifer Svennes from Nero Engineering and Mike Stifter, Public Works Director will be on hand to describe the CMAR process and why it was chosen for this project as well as address the scope of the project and the increased costs. BOARD ACTION REQUESTED: Approve/Deny award of CMAR to Rice Lake Construction for WWTF Solids Improvements Fiscal Impact: $ 5,291,642.00 Funding Source: WW Cash Reserves/Bonding FTE Impact: Budget Change: New Bu Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: $ 5,291,642.00 Total City Cost: $ 5,291,642.00 Funding Source: ww Cash Reserves/Bonding Remaining Cost: $ 0.00 Funding Source: N/A RICE LAKE A W40 COMPANY HWWTF utchinson,Solids • • Cost ModelGMP CATEGORY DESCRIPTION Div 1 General Requirements 5/20/202111111111111 General Conditions $ 263,000 Bonds - 0.535% $ 28,310 Insurance - 0.350% $ 18,521 2 Demolition and Patching $ - Architectural & Structural Demo (Remove pads, curbs, cut in hatch, remove hoist, door & windows) $ 74,500 3 Cast -In -Place Concrete (Equipment pads/curbs and infill existing floor penerations & Patch) $ 70,510 N: Excavation/Backfill for MAU Pad $ 5,500 4 Masonry (Removal & Installation of New walls & Infills) $ 58,220 5.1 FRP&Metals - Supply $ 58,183 5.2 FRP & Metals - Install $ 48,870 10.2 Carpentry $ 1,015 10.2 Div 7 Joint Sealants - Furnish & Install $ 3,510 8.1 Div 8 Doors and Frames - Supply & Install $ - 8.2 Div 8 Access Doors - Supply & Install $ - 10.2 Div 8 Windows - Re -Install $ 6,500 8.4 Div 8 Overhead Doors - Supply and Install (manual operation & non -insulated) $ 7,200 9 Coatings Process Pipe - Furnish & Install $ 41,000 9 Coatings Misc - Furnish & Install (patching in & new door/frame) $ 8,280 N: Refinish Floor Dewatering Room $ 14,500 22 Hydronic (Includes Demolition of Existing, Controls W/HVAC) $ - Hydronic- Install $ 193,646 Hydronic - Demo $ 26,255 Hydronic- Purchase Materials Pipe/Fittings $ 82,150 Hydronic- Purchase Materials Equipment $ 82,778 23 HVAC $ 300,000 26 Electrical $ 585,117 40 Process Pipe - Furnish and Install $ - Process Pipe -Install $ 266,110 Process Pipe - Purchase Materials $ 214,270 Process Demolition $ 35,500 41 Hoists, Trolleys, and Monorails - Supply and Install $ 29,510 46.1 Compressed Gas Mixing System - Supply $ 925,000 46.1 VFDS for Blower $ - 46.2 Polymer Feed Equipment (W/Centrifuge) - Supply $ 46.3 Flexible Membrane Disc Diffusers (W/Compressed Gas) - Supply $ - 46.4 Rotary Lobe Feed Pumps - Supply $ 44,939 46.5 Dewatering Centrifuge Package - Supply $ 884,500 46.9 Process Equipment - Removal and Installation $ - Process Equipment - Demolition $ 102,800 Process Equipment -Install $ 192,263 Grit Removal SUBTOTAL CONTINGENCY- $ 4,672,457 250,000 CMAR FEE -7.50% • $ 369,184 May 21, 2025 Mike Stifter City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Letter of Recommendation WWTF Solids Improvements Project Letting No. 3/Project 24-09 Nero Engineering Project No. HUT-026 Dear Mr. Stifter: N ERO ENGINEERING 4124 QUEBEC A VE N STE 100 MINNEAPOLIS, MN 55427 www.neroeng.com (612) 240-0524 (605) 690-9073 Nero Engineering completed a facility assessment for the Hutchinson Wastewater Treatment Facility (WWTF) in 2019. The assessment described in detail the issues with the current solids treatment facilities and presented a path forward to remedy the issues. The Solids Processing Building (SPB) at the Hutchinson WWTF is generally comprised of aerobic digestion and solids dewatering. Waste activated sludge from the oxidation ditches and MBR processes are pumped to the aerobic digester for further stabilization of the sludge to meet a Class B biosolid suitable for land application as a soil amendment or fertilizer. The facility assessment was used to prioritize and budget for projects at the WWTF over a 20-year period. The improvements for the solids processes were planned to occur in separate projects over the years of 2022 through 2025. Since the facility assessment was completed, there have been several developments which have affected the scope and price of the planned improvements. The preliminary design phase for the solids improvements was initiated in December of 2022. This phase developed the design criteria for the digester and dewatering equipment, evaluated process technologies in detail, and identified the process scope for final design which was initiated in February of 2024. The design scope continued to evolve through final design, and it was made clear that completing the improvements in this building as a whole instead of in separate projects made the most sense from a construction perspective and would save in mobilization and construction sequencing costs. The bidding and cost environment for projects like these has changed significantly since the facility assessment due to the COVID pandemic, market instability, and inflation. Specific scope changes or equipment with notable price increases since the Capital Improvements Plan (CIP) based on the facility assessment was developed are as follows: 1. Digester Mixing and Aeration: The proposed plan of separating mixing and aeration did not change. However, an evaluation of the exact system that was to be implemented was done as part of the preliminary design. The proposed equipment has a larger capital cost, but it is more energy efficient. The system also offers process benefits for reducing the nutrients in the recycle stream to the liquid processes which will be very important when the City needs to meet its imminent phosphorus limit and anticipated total nitrogen limit in the design life of this project. The budgeted cost for this work in the CIP was $700,000. The proposed cost for the equipment alone in 2023 was $760,000. The proposed cost for the equipment currently is $925,000. The total cost for installing the equipment for this scope is about $2,000,000. 2. Dewatering: The facility assessment had identified that the belt presses could be rebuilt. During preliminary design for this project, the City wanted to evaluate alternate technologies for dewatering. Belt presses, screw presses, and centrifuges were evaluated, and the centrifuge technology was determined to have many advantages over the existing belt presses. The solids can be dried up to an expected 24% versus the 14% that the existing belt presses achieve. Dryer solids equate to less truck hauling expenses over time. Additionally, there are anticipated challenges with biosolids disposal moving forward due to impending PFAS regulations potentially affecting land application. By investing in a superior dewatering technology in this project, the City sets itself up better to respond to challenges over the next 20 years. The budgeted cost for the dewatering equipment was $1,700,000. The proposed cost for the centrifuge equipment alone is $884,500; however, additional building modifications are needed to remove the belt press equipment and install the centrifuge equipment which makes the total very close to the budgeted amount. 3. Centrifuge Feed Pumps: There was no line item for replacing the centrifuge feed pumps in the CIP budget. These were identified as being replaced in years 4-6 in the facility assessment, and so they were included in this design. The equipment cost for the pumps is $44,939. There are valves, meters, and piping around the pumps that need to be modified as well. The valves and meters are original to the facility and need replacement. The total estimated cost associated with this work is $100,000 that was not accounted for in the CIP. 4. Building 90 Boiler/HVAC: The City has budgeted $150,000 for replacement of the boiler and controls in this building. Due to the changing of process equipment, particularly the blowers and air compressors for the digesters, the air handling requirements of the building are changing. There are areas where ductwork needs to be relocated to allow for access around the centrifuges, and the general control of heating and exhausting air from this building needs to be addressed. With the significant work being done, it makes sense to replace the hydronic piping and unit heaters associated with the new boilers and controls. Also, these boilers serve unit heaters in Building 60 and 100 so those units are also included in the design. The current cost associated with completely replacing the boilers, hydronic system, air handling units, and exhaust fans is about $750,000. The delta of these changes equates to approximately $2 million. As the project scope morphed through the development of the best long-term plan for the improvements in this building, the team decided to deliver this project through the Construction Manager At Risk (CMAR) method. The CMAR method allows more transparency in where the money is being spent on a project and gives the City the opportunity to decide if certain scope items need to be trimmed or if they can be expanded as budget allows. It allows the owner to capture some of the benefits of a Design -Build project while maintaining control over the project definition and design. Other advantages of the CMAR method include the ability to select and collaborate with a qualified and experienced contractor especially when a project is complex and the project could benefit from contractor flexibility and innovation. The CMAR method also reduces claims and change orders during construction, reduces risk of project cost overruns, and is a more flexible contracting method when contractors are busy. All of these advantages were consistent with the goals and special considerations for this project. This project needs to be completed in existing spaces with no interruption to treatment capabilities. The CMAR is selected through a Statements of Qualifications (SOQs) and Proposal process. Two general contractors submitted SOQs and Proposals for this project: Rice Lake Construction Group and Shank Constructors, Inc. Nero and the City worked closely together evaluating both the SOQs and Proposals, and we met with each general contractor via online meetings. The SOQs and Proposals were evaluated based on criteria that was outlined in each request. The following tables show the compiled scores from the evaluation team. Statement of Qualifications Evaluation Evaluation Criteria Points Available Rice Lake Compiled Score Shank Compiled Score Part 2- Experience and capabilities of CMAR Firm 10 10 8.25 Part 3 - Experience and capabilities of Key Personnel 15 14.5 11.75 Part 4 - Project Understanding 15 14.5 12 Part 5 - Project Approach 40 38.25 32 Part 6 - Relevant Project Experience 15 14.25 13 Part 7 - Safety 5 5 4.5 Total 100 96.5 81.5 Proposals Evaluation Evaluation Criteria Points Available Rice Lake Compiled Score Shank Compiled Score Proposal Presentation 5 5 4 Part 1- Proposer's SOQ Proportional Score 40 38.6 32.6 Part 2 - Draft Scope of Preconstruction Services 20 20 11 Part 3 - Comments to the Draft CMAR Contract 5 5 5 Part 4 - Price Proposal 30 21.1 30.0 Total 100 89.7 82.6 As can be seen, Rice Lake Construction Group received the highest score in our evaluation process and the City entered into a CMAR Contract with Rice Lake Construction Group (RLCG) to complete the pre - construction services phase. We are now at the conclusion of the pre -construction phase and finished with the design. The second phase of a CMAR contract is the execution of the Guaranteed Maximum Price (GMP) which is when the construction contract is awarded. The CMAR compiles a GMP based by gathering quotes for the scope identified in the design documents. The CMAR considers the risk involved in the project and proposes a contingency to draw from to cover design adjustments through the construction phase. Statements of Qualifications are required for all interested bidders. Only qualified bidders will be invited to submit bids for the various packages involved in the project. RLCG is also interested in self -performing parts of the work, and they need to compete through the bid process even though they are the selected CMAR. After the bid process is completed, the contingencies are reconciled for each scope item. If the bid is lower than the quote that was used to develop the GMP, the difference can be used to potentially complete additional scope. Any unused contingency at the end of the project gets returned to the Owner. Rice Lake Construction Group has proposed a Guaranteed Maximum Price for this project of $5,291,642.00. It should be noted that this price includes no adjustment for tariffs. Since the impact of tariffs is unknown at this time because they are applied when imported materials enter the country and clear customs which could be a year from now for some of the equipment on this project, it is recommended the potential costs be addressed only if necessary. I recommend RLCG be awarded the second phase of the CMAR contract which incorporates the execution of the GMP. I respectfully present this recommendation for the City of Hutchinson's review and consideration. I will be pleased to answer any questions concerning the recommendations set forth herein. Sincerely, � &t Jennifer R. Svennes, P.E. CC: Bruce Frandle, City of Hutchinson RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Calling a Joint Workshop with the Hutchinson Utilities Commission and EDA Board Agenda Item: for Wednesday, June 4 at 7 a.m. in the Council Chambers Department: Administration LICENSE SECTION Meeting Date: 5/27/2025 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The focus of the meeting will be on economic development. We'll also hear an update from the HUC and EDA on their current projects. BOARD ACTION REQUESTED: Approval of setting workshop meeting time and day Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Library Board Meeting March 24, 2025 Members Present: Mary Christensen, Sue Griep, Margaret Hoffman, Kay Hultgren, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Tim Burley, Julie Lofdahl Dianne called the meeting to order. Minutes from the February 24, 2024, meeting were reviewed and approved. Old Business: 1. One Book,One Community Read Events: The book discussion for Gunflint Falling, was held on March 23, with 17 people attending. On April 12, the author, Cary J. Griffith, will speak at 2:00 p.m., at Crosspoint Church. 2. Renovations: The children's 12 book bins have arrived and the space has been re -organized. Grant money from Prairieland enabled Rich Wanzek to build a worktable, in addition to benches to put by the new bookshelf. Rich W. and Dave Horrmann are also going to work on library tables (strengthening wobbly legs, etc.). 3. March Program Summaries: Storytime, so far during March, had attendances of 27, 38, and 30 children, Graphic Novel Book Club attracted 5 tweens to discuss The Babysitter's Club. LEGO club was attended by 6 kids and 4 adults., 3 tweens attended Tween Gaming club. Coding Club had one attendee. Crafternoon, during spring break, brought in 23 kids and 15 adults. Gamernoon brought in 3 kids and 3 adults. Teen Gaming and Chess Clubs will be held later this week. New Business: 1. Library Board Terms: Sue Griep will serve a second term on the board. The board voted to recommend Carolyn Ulrich's name to Mayor Forcier, to replace Kay Hultgren on the board. New officers will be appointed at the May meeting of the board. 2. April Calendar of Events: National Library Week, April 7-12, will have the theme "What is the Draw?". April is National Poetry Month. 3. Legacy Program: This will be a "walking workshop" with Jen Anfinson. Forty punch needle kits will be available for adults during Library Week. A link to a video will be provided. 4. Job Posting - Library Assistant 1: This entry level job opening will be posted internally for one week, then opened to the public. This job is up to 10 hours, at approximately $12/hour. Some additional hours might be added. 5. Friends of the Library will have their annual meeting at 6:30, on March 31, 2025. March 2025 Donations and Grants Friends of the Library - Schwermann donation $1000.00 (to purchase children's books and large print books) The Book Keepers - purchase of library bookshelf $150.00 Total: $1,150.00 Next meeting: Monday, April 28, 2025 @ the Hutchinson Public Library. Respectfully submitted, Kay Hultgren, secretary. MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, March 26, 2025 Call to order — 3:00 p.m. President Matt Cheney called the meeting to order. Members present: President Matt Cheney; Vice President Troy Pullis; Secretary Don Martinez; Commissioner Tom Lambert; GM Jeremy Carter; Attorney Marc Sebora: Justin McGraw with Conway, Deuth & Schmiesing Audit Firm Absent: Commissioner Kathy Silvernale 1. Conflict of Interest President Cheney declared conflict of interest in voting on agenda item 2b Ratify Payment of Bills; President Cheney is owner of Redline Systems which is on this month's payment of bills. President Cheney will be abstaining from Agenda item 2b. 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Martinez, second by Commissioner Lambert to Approve the Consent Agenda. Motion carried unanimously. 3. APPROVE 2024 FINANCIAL AUDIT — PRESENTATION BY JUSTIN MCGRAW Justin McGraw with Conway, Deuth & Schmiesing Audit Firm presented the 2024 Hutchinson Utilities Commission Independent Audit Report. Mr. McGraw also provided Financial statement packets that show more detail along with how the review went. Mr. McGraw stated the audit was conducted in accordance with the Generally Accepted Accounting Standards and Government Auditing Standards. The financial statements of the Commission are presented fairly in the firms' opinion. Mr. McGraw reviewed the Statement of Net Position. Assets decreased slightly in 2024 with liabilities increasing. Mr. McGraw reviewed the Cash and Investment Balances. Restricted and Designated balances remained similar with Operating balances decreasing. Mr. McGraw reviewed the Electric and Natural Gas Divisions Operating Revenues and Expenses. Mr. McGraw summarized the Communications portion of the report with no recommendations for the upcoming year. Mr. McGraw stated the audit went well and the Staff was very helpful. Motion by Commissioner Pullis, second by Commissioner Martinez to Approve the 2024 Financial Audit. Motion carried unanimously. 4. Approve Financial Statements Mr. Martig presented the Financial Statements. Electric Division Net Profit increased by $104K over February 2024. An additional $150k in PCA was collected compared to last year. Purchased Power increased by $182K but was due to a true up of past expenses that actually lowered purchased power by $120k in February 2024. Natural Gas Division Net Income increased by $374K mostly due to increased usage with a much colder month compared to 2024. GM Carter reviewed year to date usage on both the Electric and Natural Gas Divisions. GM Carter recapped discussion from last month regarding the Rate Stabilization fund and PCA. GM Carter reviewed Investments. Motion by Commissioner Lambert, second by Commissioner Pullis to Approve the Financial Statements. Motion carried unanimously. 5. Open Forum 6. Communication a. City Administrator — Matthew Jaunich — i. A couple of City Developments coming this year b. Divisions i. Dan Lang, Engineering Services Manager — Nothing to report ii. Dave Hunstad, Electric Transmission/Distribution Manager — Nothing to report iii. Mike Gabrielson, Production Manager — 1. Provided update on Caterpillar Engine Oil leaks at Plant; Ziegler Caterpillar is installing the fix which is being covered on warranty. 2. Side Stream project completed 3. Stack Testing completed iv. Jared Martig, Financial Manager- Nothing to report c. Human Resources —Angie Radke - i. Working on Natural Gas Manager position d. Legal — Marc Sebora — i. Nothing to report e. General Manager —Jeremy-Carter i. Scheduling a tour for Plants 1 and 2 ii. Working on Natural Gas Prepaid items iii. Working on Tolling Agreement iv. Prospective customer looking to come to town — Staff is in the preliminary stages of working on a draft energy agreement v. Sent Commissioners Cash Flow projections- looking at having a Special meeting in soon vi. Natural Gas Transmission TVC Update vii. Preliminary stages of permitting to relocate pipeline off of School Road Bridge viii. Sent Commissioners Owatonna Survey to review 7. Policies a. Review Policies 2 i. Section 3 of Exempt Handbook ii. Section 3 of Non -Exempt Handbook No changes recommended at this time b. Approve Changes i. Flextime Program (Exempt) ii. Attendance/Tardiness (Exempt and Non -Exempt) iii. Rest Periods (Non -Exempt) iv. Use of Facilities During Off -Duty Hours (Non -Exempt) Ms. Radke spoke of the policy changes. There are no substance changes to the policies, all policies are still applicable. Changes are to remove the word Director from policies. Motion by Commissioner Martinez, second by Commissioner Lambert to Approve Policy Changes. Motion carried unanimously. 8. Unfinished Business 9. New Business a. Approval of HTI Substation Transformer Repair Mr. Hunstad presented approval of HTI Substation Transformer Repair. The HTI Substation transformer was taken out of service in January due to a nitrogen leak. Global Transformer Solutions completed an inspection of the transformer. Staff and Global Transformer Solutions are recommending the attached transformer repairs. Motion by Commissioner Pullis, second by Commissioner Lambert to Approve HTI Substation Transformer Repair. Motion carried unanimously. 10. Adjourn There being no further business, a motion by Commissioner Martinez, second by Commissioner Pullis to adjourn the meeting at 3:29p.m. Motion carried unanimously. ATTEST: ' ' 0- [`� Matt Cheney, President 3 gaMy &1de.1ja1e, �Dlrlilli SS�Dnfl 111 Hassan Street SE HRA Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234-4251 (320) 234-4240 Fax REDEVELOPMENT AUTHORITY Hutchinson HRA Regular Board Meeting April 15, 2025 Minutes CALL TO ORDER — Chair Renee Lynn Johnson-Kotlarz called the meeting to order at approximately 7:00 a.m. Other members present: Gary Forcier, Robin Kashuba, Dan Masog Members absent: Peggy Godina Motion by Masog, second by Kashuba to approve the Hutchinson HRA Regular Board Meeting agenda and any agenda additions and/or corrections, unanimous approval. 2. PUBLIC COMMENTS — No citizens addressed the HHRA Board of Commissioners. 3. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MARCH 18, 2025 - Motion by Forcier, second by Mason to approve regular meeting minutes as presented, unanimous approval. 4. FINANCIAL REPORTS a. City Center: 1) Consideration of City Center General Fund payments of $10,854.82 for checks 9512 to 9517 and the 4/9/2025 Visa Bill payment 2) Consideration of City Center March 2025 Financial Statements b. Park Towers: 1) Consideration of Park Towers Operating Account payments of $87,243.07 for checks 16651 to 16679, and the 4/9/2025 Visa Bill payment 2) Consideration of Park Towers March 2025 Financial Statements Motion by Masog, second by Kashuba to approve City Center and Park Towers financial reports, unanimous approval. 5. PARK TOWERS a. Park Towers April Newsletter b. Park Towers Vacancy Report c. Operation Update • Minnesota Housing POHP Application was submitted for Sewer Main Improvements. requested $30,643 6. DISCUSSION ON HOMEOWNER LETTER TO THE BOARD Motion by Masog, second by Forcier to send the letter as presented, which acknowledges the letter received from Sam Simonson, unanimous approval. 111 Hassan Street SE HRA Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234-4251 (320) 234-4240 Fax REDEVELOPMENT AUTHORITY 7. CONTINUED DISCUSSION ON HHRA 2025 PRIORITIES Flemming reported that Park Towers lock replacement project will likely begin May 19. As long as the project will involve being at all units, also looking into replacement of smoke/CO detectors at the same time, but an additional quote will need to be done. Flemming reported marketing efforts relating to Live & Work in Hutchinson program and Downtown Rental Rehab programs, including use of existing funds received by the City in the last couple of years to underwrite forgivable loans for the rental rehab projects. A general discussion was held regarding whether it would be better to sell or rent a potential accessible home built on one of the Island View properties. 8. COMMUNICATIONS a. FYI: February 2025 Hutchinson Housing Market Update b. FYI: Freddie Mac Mortgage Interest Rate for the week of 3/5/2025 down from last month Flemming reported these numbers represent a tight market, given the lower number of home sales and inventory. 9. ADJOURNMENT. There being no other business, Chair Renee Lynn Johnson-Kotlarz adjourned the meeting. RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. April 2025 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 5/27/2025 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the April Financial Reports for the general fund and enterprise funds. Also attached is the April Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2025 2025 2024 2025 ACTUALS 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 6,741,034 6,741,034 - - 6,370,436 - Other Taxes 20,925 35,020 320,000 284,980 10.9 39,546 330,000 12.0 Licenses & Permits 31,822 109,134 415,725 306,591 26.3 161,001 392,100 41.1 Intergovernmental Revenue 13,853 324,509 2,166,525 1,842,016 15.0 23,216 2,028,194 1.1 Charges for Services 214,030 742,620 2,816,417 2,073,797 26.4 815,261 2,547,142 32.0 Miscellaneous Revenues 40,128 98,978 382,400 283,422 25.9 72,202 353,900 20.4 Transfers -In 485,657 971,314 2,812,628 1,841,314 34.5 971,314 2,812,628 34.5 Fines & Forfeitures 5,669 12,947 55,000 42,053 23.5 16,604 55,000 30.2 TOTAL REVENUES 812,085 2,294,521 15,709,729 13,415,208 14.6 2,099,143 14,889,400 14.1 Wages & Benefits 773,504 2,714,523 10,542,600 7,828,077 25.7 2,658,413 10,050,414 26.5 Supplies 113,554 324,346 1,218,850 894,504 26.6 336,705 1,072,833 31.4 Services & Charges 338,179 1,025,723 3,022,832 1,997,109 33.9 827,486 2,867,722 28.9 Miscellaneous Expenses 42,292 122,456 379,905 257,449 32.2 121,930 381,400 32.0 Transfers -Out - 60,271 545,542 485,271 11.0 58,516 517,031 11.3 Capital Outlay 29,391 (29,391) - (2) - TOTAL EXPENDITURES 1,267,529 4,276,710 15,709,729 11,433,019 27.2 4,003,047 14,889,400 26.9 NET REVENUE (455,444) (1,982,188) - 1,982,188 (1,903,904) - Comments Licenses & Permits Building Permit revenue is lagging behind last year by $45,760, through April. Intergovernmental Revenue The State provided a one-time early LGA payment of $291,788. This is not additional LGA but just a partial advance of what we'd normally receive in July and December. This won't happen in future years unless there is a change in the law. Services & Charges Contracted Repair & Maintenance is running higher this year due to critical repairs to the refrigeration system at the Civic Arena. General Fund Expense by 2025 2024 Department: 2025 YTD 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT APRIL ACTUAL BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,835 10,379 47,488 37,109 21.9 10,753 47,477 22.6 City Administrator 41,635 156,619 544,862 388,243 28.7 154,619 519,041 29.8 Elections - - - - - 9,676 29,850 32.4 Finance Department 63,254 165,469 448,831 283,362 36.9 126,933 427,823 29.7 Motor Vehicle 32,390 122,724 398,892 276,168 30.8 102,296 338,131 30.3 Assessing - - - - - - 61,499 - Legal 30,173 95,076 348,219 253,143 27.3 81,918 329,055 24.9 Planning 15,069 53,097 187,488 134,391 28.3 52,323 181,040 28.9 Information Services 54,830 195,664 723,131 527,467 27.1 152,772 619,744 24.7 City Hall Building 18,833 56,359 213,097 156,738 26.4 56,503 202,295 27.9 Police Department 348,515 1,280,294 4,405,365 3,125,071 29.1 1,214,193 4,210,713 28.8 Emergency Management 140 2,935 13,500 10,565 21.7 11,296 13,500 83.7 Safety Committee - 11,405 14,335 2,930 79.6 10,807 13,950 77.5 Fire Department 66,292 140,063 556,153 416,090 25.2 111,610 447,485 24.9 Protective Inspections 33,599 114,219 414,616 300,397 27.5 134,675 397,864 33.8 Engineering 56,195 152,334 547,217 394,883 27.8 127,964 479,881 26.7 Streets & Alleys 196,390 496,234 1,717,314 1,221,080 28.9 477,804 1,777,633 26.9 Park/Recreation Administration 25,299 84,114 299,036 214,922 28.1 79,044 280,458 28.2 Recreation 13,701 43,948 237,115 193,167 18.5 44,285 225,861 19.6 Senior Citizen Center 6,921 27,418 83,426 56,008 32.9 28,056 79,564 35.3 Civic Arena 57,910 179,837 445,718 265,881 40.3 123,659 413,137 29.9 Park Department 77,266 303,400 1,230,328 926,928 24.7 313,567 1,187,993 26.4 Recreation Building 24,274 107,718 324,132 216,414 33.2 79,395 280,335 28.3 Events Center 13,753 49,008 158,993 109,985 30.8 49,886 151,082 33.0 Evergreen Building 2,689 10,298 36,080 25,782 28.5 9,604 35,080 27.4 Library 6,500 64,849 257,808 192,959 25.2 61,815 247,865 24.9 Waterpark 7,969 22,653 473,834 451,181 4.8 44,336 467,082 9.5 Cemetery 13,560 39,101 157,200 118,099 24.9 44,962 153,077 29.4 Airport 34,706 100,411 248,888 148,477 40.3 97,097 129,260 75.1 Unallocated General Expense 22,832 191,083 1,176,663 985,580 16.2 191,201 1,141,625 16.7 TOTAL EXPENDITURES 1,267,529 4,276,710 15,709,729 11,433,019 27.2 4,003,047 14,889,400 26.9 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2025 2025 2024 2025 ACTUALS 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 100,726 402,482 1,550,000 1,147,518 26.0 393,792 1,675,000 23.5 Sales - Other 95,803 331,538 1,051,000 719,462 31.5 334,569 1,006,000 33.3 Local Sales Tax 70,688 160,450 990,000 829,550 16.2 187,814 1,057,000 17.8 Charges for Services 2,645 56,671 100,000 43,329 56.7 53,975 88,668 60.9 Miscellaneous Revenues 10,077 35,884 162,500 126,616 22.1 43,747 114,500 38.2 TOTAL REVENUES 279,938 987,024 3,853,500 2,866,476 25.6 1,013,896 3,941,168 25.7 Wages & Benefits 47,706 179,241 702,663 523,422 25.5 183,550 631,441 29.1 Supplies 26,944 65,114 253,900 188,786 25.6 50,782 244,225 20.8 Services & Charges 37,455 128,534 556,490 427,956 23.1 128,592 599,400 21.5 Miscellaneous Expenses 494 8,990 15,500 6,510 58.0 11,045 13,500 81.8 Transfers -Out - - 90,000 90,000 - - 90,000 - CapitalOutlay 29,420 1,388,812 1,359,392 2.1 72,633 982,310 7.4 Depreciation Expense - 1,120,000 1,120,000 - - 1,120,000 - Debt Service 302,079 1,150,228 848,149 26.3 148,780 1,366,550 10.9 TOTAL EXPENDITURES 112,601 713,378 5,277,593 4,564,215 13.5 595,381 5,047,426 11.8 NET of REVENUES & EXPENDITURES 167,338 273,646 (1,424,093) (1,697,739) 418,515 (1,106,258) Year to Date Water Sales Comments 2025 2024 Change Water Sales Revenue: Residential 266,678 267,352 -0.3% Commercial 74,997 77,279 -3.0% Industrial 60,807 49,161 23.7% Water Sales 402,482 393,792 2.2% Base Charge 276,390 274,284 0.8% Water Connection Charge 5,250 14,000 -62.5% Other 49,898 46,285 7.8% Other Sales 331,538 334,569 -0.9% Wastewater Fund Sales 193,624 840,069 2,810,000 1,969,931 29.9 834,331 2,875,000 29.0 Sales - Other 93,734 346,654 1,086,800 740,146 31.9 357,161 1,031,500 34.6 Local Sales Tax 70,688 160,450 990,000 829,550 16.2 144,600 815,000 17.7 Licenses & Permits - 5,600 6,000 400 93.3 5,600 6,000 93.3 Charges for Services 2,913 3,470 5,000 1,530 69.4 4,403 7,500 58.7 Miscellaneous Revenues 18,602 49,054 226,000 176,946 21.7 64,165 176,000 36.5 TOTAL REVENUES 379,560 1,405,299 5,123,800 3,718,501 27.4 1,410,259 4,911,000 28.7 Wages & Benefits 65,369 243,783 990,321 746,538 24.6 230,483 892,971 25.8 Supplies 20,414 60,149 289,400 229,251 20.8 85,624 297,600 28.8 Services & Charges 78,651 373,508 895,390 521,882 41.7 192,014 840,650 22.8 Miscellaneous Expenses 539 958 33,000 32,042 2.9 15,419 36,000 42.8 Transfers -Out - - 110,000 110,000 - - 110,000 - CapitalOutlay 29,443 3,721,629 3,692,186 0.8 149,743 2,410,249 6.2 Depreciation Expense - 1,200,000 1,200,000 - - 1,200,000 - Debt Service - 642,651 1,614,347 971,696 39.8 636,790 1,609,355 39.6 TOTAL EXPENDITURES 164,974 1,350,492 8,854,087 7,503,595 15.3 1,310,074 7,396,825 17.7 NET of REVENUES & EXPENDITURES 214,586 54,806 (3,730,287) (3,785,093) 100,186 (2,485,825) Year to Date Sewer Sales Comments 2025 2024 Change Wastewater Sales Revenue: Residential 500,566 504,066 -0.7% Commercial 152,680 151,499 0.8% Industrial - Flow 133,253 100,365 32.8% Industrial - Violation Surcharges 53,571 78,401 -31.7% Sewer Sales 840,069 834,331 0.7% Base Charge 302,475 300,321 0.7% Sewer Connection Charge 6,900 18,400 -62.5% Other 37,279 38,440 -3.0% Other Sales 346,654 357,161 -2.9% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2025 2025 2024 2025 ACTUALS 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 566,266 2,104,613 7,899,000 5,794,387 26.6 2,135,894 7,708,000 27.7 Miscellaneous Revenues 132 1,122 10,500 9,378 10.7 981 10,500 9.3 TOTAL REVENUES 566,397 2,105,735 7,909,500 5,803,765 26.6 2,136,875 7,718,500 27.7 Cost of Sales 449,801 1,569,722 5,983,000 4,413,279 26.2 1,622,153 5,852,000 27.7 Wages & Benefits 74,486 267,578 936,298 668,720 28.6 258,000 924,229 27.9 Supplies 3,375 6,314 25,500 19,186 24.8 5,555 25,500 21.8 Services & Charges 19,745 86,466 312,270 225,804 27.7 83,814 308,150 27.2 Miscellaneous Expenses - 5 6,500 6,495 0.1 - 6,500 - Transfers -Out - - 550,000 550,000 - - 550,000 - CapitalOutlay 37,495 42,607 45,000 2,393 94.7 36,726 100,000 36.7 Depreciation Expense 58,000 58,000 58,000 - TOTAL EXPENDITURES 584,902 1,972,692 7,916,568 5,943,876 24.9 2,006,247 7,824,379 25.6 NET REVENUE (18,505) 133,042 (7,068) (140,110) 130,628 (105,879) Year to Date Sales April Sales Comments 2025 2024 Change 2025 2024 Change Liquor Sales Revenue: Liquor 827,102 832,864 -0.7% 213,890 211,031 1.4% Beer 886,562 930,983 -4.8% 246,155 250,780 -1.8% Wine 278,385 290,136 -4.1% 75,710 69,774 8.5% THC Products 59,783 30,563 95.6% 15,986 9,543 67.5% Other 52,781 51,348 2.8% 14,525 14,189 2.4% Total Sales 2,104,613 2,135,894 -1.5% 566,266 555,316 2.0% Gross Profit $534,892 $513,741 $116,464 $125,507 Gross Margin on Sales 25.4% 24.1 % 1.4% 20.6% 22.6% -2.0% Customer Count 70,320 71,188 -1.2% 18,930 18,723 1.1% Average Sale per Customer $29.93 $30.00 -0.2% $29.91 $29.66 0.9% Labor to Sales Ratio 12.7% 12.1 % 0.6% 13.2% 12.8% 0.3% Refuse Fund Sales 122,418 481,658 1,461,000 979,342 33.0 451,154 1,352,000 33.4 Sales - Other 3,131 15,316 46,700 31,384 32.8 15,457 46,100 33.5 Intergovernmental Revenue 1,300 3,700 4,500 800 82.2 7,416 21,500 34.5 Miscellaneous Revenues 2,305 5,657 50,000 44,343 11.3 11,929 30,000 39.8 TOTAL REVENUES 129,154 506,331 1,562,200 1,055,869 32.4 485,956 1,449,600 33.5 Wages & Benefits 24,713 83,483 349,221 265,738 23.9 92,231 337,416 27.3 Supplies 9,561 14,948 45,000 30,052 33.2 21,746 60,750 35.8 Services & Charges 113,846 277,618 1,032,135 754,517 26.9 242,639 969,000 25.0 Miscellaneous Expenses 33 306 2,500 2,194 12.3 273 1,150 23.7 Transfers -Out - - 105,000 105,000 - - 55,000 - CapitalOutlay 35,000 35,000 117,708 817,500 14.4 Depreciation Expense - - 172,000 172,000 - - 172,000 - TOTAL EXPENDITURES 148,153 376,355 1,740,856 1,364,501 21.6 474,596 2,412,816 19.7 NET of REVENUES & EXPENDITURES (18,998) 129,976 (178,656) (308,632) 11,360 (963,216) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING APRIL 30, 2025 2025 2024 2025 ACTUALS 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT APRIL YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 525,888 1,280,180 2,372,500 1,092,320 54.0 1,312,356 2,620,300 50.1 Charges for Services - 10 107,000 106,990 0.0 248 95,500 0.3 Miscellaneous Revenues 5,164 11,872 72,000 60,128 16.5 12,531 52,000 24.1 TOTAL REVENUES 531,052 1,292,062 2,551,500 1,259,438 50.6 1,325,135 2,767,800 47.9 Cost of Sales 343,116 791,717 1,591,200 799,483 49.8 862,655 1,759,400 49.0 Inventory Cost Adjustment (58,580) (197,003) (703,250) (506,247) 28.0 (122,349) (703,528) 17.4 Wages & Benefits 68,587 246,094 897,840 651,746 27.4 242,620 888,535 27.3 Supplies 13,816 32,699 126,850 94,151 25.8 41,903 149,500 28.0 Services & Charges 18,009 55,262 308,390 253,128 17.9 52,427 287,500 18.2 Miscellaneous Expenses 203 2,036 13,500 11,464 15.1 2,948 13,500 21.8 Transfers -Out - - 120,000 120,000 - - 120,000 - CapitalOutlay 113,545 121,762 305,000 183,238 39.9 39,858 197,000 20.2 Depreciation Expense - - 290,000 290,000 - - 290,000 - Debt Service 73,808 73,808 73,808 (0) 100.0 73,808 73,808 100.0 TOTAL EXPENDITURES 572,504 1,126,375 3,023,338 1,896,963 37.3 1,193,870 3,075,715 38.8 NET of REVENUES & EXPENDITURES (41,453) 165,687 (471,838) (637,525) 131,264 (307,915) Year to Date Sales Comments 2025 2024 Change Compost Sales Bagged 1,156,442 1,160,750 -0.4% Bulk 51,947 70,901 -26.7% Other (Freight) 71,791 80,705 -11.0% Total Sales 1,280,180 1,312,356 -2.5% Gross Profit 488,463 449,701 Gross Margin 38.2% 34.3% Capital Outlay Capital Outlay for 2025 includes $112,090 to enclose Creekside's blending building. Storm Water Utility Sales 99,838 391,744 1,185,000 793,256 33.1 358,023 1,097,000 32.6 Sales - Other - 1,543 7,000 5,457 22.0 1,994 3,500 57.0 Intergovernmental Revenue - - - - - - - - Licenses & Permits 670 890 6,000 5,110 14.8 1,495 5,500 27.2 Miscellaneous Revenues 3,996 7,813 26,800 18,987 29.2 7,229 26,300 27.5 Transfer In - - 50,000 50,000 - - - - TOTAL REVENUES 104,504 401,990 1,274,800 872,810 31.5 368,741 1,132,300 32.6 Wages & Benefits 15,517 64,607 313,368 248,761 20.6 86,406 311,298 27.8 Supplies 4,937 6,446 48,350 41,904 13.3 2,463 51,350 4.8 Services & Charges 34,293 74,677 256,020 181,343 29.2 55,531 223,375 24.9 Miscellaneous Expenses 3,956 5,378 6,000 622 89.6 1,467 6,000 24.5 Capital Outlay - 137,330 558,818 421,488 24.6 - 467,145 - Depreciation Expense - 255,000 255,000 - - 255,000 - Debt Service - 174,465 186,180 11,715 93.7 172,565 187,480 92.0 TOTAL EXPENDITURES 58,702 462,903 1,623,736 1,160,833 28.5 318,432 1,501,648 21.2 NET of REVENUES & EXPENDITURES 45,802 (60,913) (348,936) (288,023) 50,309 (369,348) Comments Capital Outlay This category includes a new leaf vaccum that was approved by city council for 2025. The Refuse fund will be contributing $50,000 towards this purchase at year-end. City of Hutchinson - Investment Report For the Month Ended April 30, 2025 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gain/ -Loss Earnings CERTIFICATES OF DEPOSIT: Forbright Bank 08/31/2022 09/16/2025 3.500% Fixed $245,000 $245,000 $0 $244,316 -$684 $8,575 First Citizens Bk & Tr Co Raleigh 10/26/2022 10/25/2025 4.700% Fixed 244,000 244,000 0 244,508 508 11,468 Regions Bank Birmingham AL 10/28/2019 10/31/2025 2.000% Fixed 245,000 245,000 0 242,344 -2,656 4,900 Flushing Bank Primary 10/26/2022 11/04/2025 4.700% Fixed 245,000 245,000 0 245,654 654 11,515 Ally Bk Sandy Utah 11/02/2022 11/10/2025 4.800% Fixed 244,000 244,000 0 244,747 747 11,712 Toyota Financial Sgs Bk 07/14/2021 07/22/2026 0.950% Fixed 245,000 245,000 0 235,930 -9,070 2,328 Vantage West Credit Union 09/05/2024 09/14/2026 4.100% Fixed 249,000 249,000 0 249,129 129 10,209 Synchrony Bank 09/01/2022 09/09/2027 3.500% Fixed 245,000 245,000 0 241,612 -3,388 8,575 Discover Bank DE 11/16/2022 11/30/2027 4.900% Fixed 242,000 242,000 0 246,659 4,659 11,858 Morgan Stanley Bank NA 03/10/2023 03/16/2028 4.800% Fixed 244,000 244,000 0 248,465 4,465 11,712 Affinity Bank 03/15/2023 03/17/2028 4.900% Fixed 195,000 195,000 0 199,232 4,232 9,555 Customers Bank 06/07/2023 06/14/2028 4.500% Fixed 244,000 244,000 0 246,718 2,718 10,980 Thread Bank Rogers TN 06/07/2023 06/16/2028 4.400% Fixed 245,000 245,000 0 252,544 7,544 10,780 Univest Bank & Trust Co 06/02/2023 06/21/2028 4.500% Fixed 245,000 245,000 0 247,832 2,832 11,025 CIBC Bk USA 06/16/2023 06/30/2028 4.450% Fixed 244,000 244,000 0 251,037 7,037 10,858 Providence Bk Rocky Mt NC 08/03/2023 08/21/2028 4.400% Fixed 249,000 249,000 0 251,186 2,186 10,956 United Roosevelt Savings 09/06/2023 09/12/2028 4.500% Fixed 249,000 249,000 0 256,082 7,082 11,205 Central Fe S&L/Cicero IL 09/06/2023 09/14/2028 4.500% Fixed 249,000 249,000 0 251,983 2,983 11,205 Community Bk & Tr Waco TX 11/01/2023 11/10/2028 5.050% Fixed 243,000 243,000 0 250,258 7,258 12,272 Liberty First Credit Union 01/23/2024 01/30/2029 4.150% Fixed 249,000 249,000 0 249,129 129 10,334 Morgan Stanley Private Bank 02/28/2024 03/06/2029 4.350% Fixed 244,000 244,000 0 245,659 1,659 10,614 Carter Bank & Trust 03/08/2024 03/20/2029 4.300% Fixed 245,000 245,000 0 246,365 1,365 10,535 Mizrahi Tefahot Bank/LA 03/26/2024 03/07/2030 4.500% Fixed 244,000 244,000 0 247,675 3,675 10,980 CBC Federal Credit Union 05/03/2024 05/14/2031 4.650% Fixed 249,000 249,000 0 256,131 7,131 11,579 Celtic Bank 12/11/2024 12/20/2032 4.150% Fixed 249,000 249,000 0 249,615 615 10,334 Total CDs $6,091,000 $6,091,000 $0 $6,144,810 $53,810 $256,064 MUNICIPAL BONDS: Miami -Dade Cnty FL Transit Sales 11/19/2021 07/01/2025 0.900% Fixed $375,000 $373,013 -$1,988 $372,911 -$101 $3,375 Austin TX Cmnty CIg 04/27/2022 08/01/2025 0.992% Fixed 245,000 229,482 -15,518 243,006 13,524 2,430 Jobs Ohio Beverage Sys Stwd 04/27/2022 01/01/2026 2.034% Fixed 310,000 298,815 -11,185 305,719 2,778 6,305 Oklahoma City OK Econ Dev Trust 02/08/2022 03/01/2026 1.118% Fixed 300,000 292,833 -7,167 292,803 -30 3,354 New York St Urban Dev Dorp 08/26/2022 03/15/2026 3.170% Fixed 190,000 187,925 -2,075 188,518 593 6,023 Anchor Bay MI School Dist 07/01/2020 05/01/2026 1.250% Fixed 500,000 503,630 3,630 486,770 -16,860 6,250 Phoenix Az Civic Impt Corp 12/10/2021 07/01/2026 1.157% Fixed 135,000 134,150 -851 130,476 -3,673 1,562 San Juan CA Unif Sch Dist 11/09/2021 08/01/2026 1.201% Fixed 140,000 140,000 0 135,206 -4,794 1,681 District of Columbia Rev 01/18/2023 06/01/2027 4.232% Callable 350,000 349,734 -266 350,035 301 14,812 District of Columbia Rev 02/14/2023 06/01/2027 4.232% Callable 400,000 397,684 -2,316 400,040 2,356 16,928 Phoenix Az Civic Impt Corp 03/30/2022 07/01/2027 1.257% Fixed 175,000 161,088 -13,913 165,435 4,347 2,200 Indiana St Fin Authority Rev 01/27/2023 07/15/2027 4.109% Fixed 1,000,000 1,000,000 0 1,004,670 4,670 41,090 NY Personal Income Tax 12/09/2022 09/15/2027 5.051% Fixed 300,000 308,277 8,277 307,569 -708 15,153 Pima County AZ Revenue 11/09/2022 12/01/2027 5.382% Fixed 1,000,000 1,014,580 14,580 1,027,620 13,040 53,820 Wisconsin St Gen Fund Rev 02/21/2023 05/01/2028 4.330% Fixed 500,000 497,905 -2,095 504,670 6,765 21,650 Pima County AZ Revenue 11/22/2023 12/01/2028 5.961% Fixed 175,000 183,171 8,171 184,438 1,267 10,432 New York NY City Transitional 07/05/2023 02/01/2029 4.750% Callable 385,000 385,920 920 378,851 -7,069 18,288 New York NY City Transitional 02/14/2024 02/01/2029 4.430% Callable 375,000 375,000 0 393,296 18,296 16,613 Wisconsin St Gen Fund Rev 03/13/2024 05/01/2029 4.346% Fixed 500,000 497,905 -2,095 504,830 6,925 21,730 Albertville AL 01/19/2024 06/01/2029 4.900% Fixed 235,000 241,103 6,103 241,263 160 11,515 Middlesex County NJ 09/13/2023 08/15/2029 4.603% Fixed 250,000 248,115 -1,885 254,410 6,295 11,508 California St 10/24/2023 10/01/2029 5.100% Fixed 200,000 199,788 -212 207,372 7,584 10,200 New York NY City Transitional 12/05/2023 11/01/2029 5.050% Callable 300,000 308,451 8,451 310,179 1,728 15,150 Palm Beach Cnty Fla 12/15/2023 12/01/2029 4.150% Fixed 265,000 263,614 -1,386 266,585 2,971 10,998 Palm Beach Cnty Fla 10/25/2024 12/01/2029 4.150% Fixed 500,000 499,300 -700 502,990 3,690 20,750 Andalusia AL 03/20/2025 05/01/2030 4.250% Fixed 140,000 140,000 0 140,756 756 5,950 Connecticut State 04/12/2024 05/15/2030 4.657% Fixed 140,000 140,000 0 142,671 2,671 6,520 Las Cruces NM Gross Recpts Tax 02/20/2025 06/01/2030 4.850% Fixed 150,000 152,775 2,775 153,800 1,025 7,275 Palm Beach Cnty Fla 06/28/2024 06/01/2030 4.500% Fixed 740,000 740,000 0 754,770 14,770 33,300 Apache Junction AZ 08/15/2024 07/01/2030 4.281% Fixed 825,000 830,973 5,973 820,446 -10,527 35,318 Virginia Sts Pub Bldg 05/24/2024 08/01/2030 4.830% Fixed 340,000 343,196 3,196 352,403 9,207 16,422 Corpus Christi TX ISD 12/30/2024 08/15/2030 4.450% Fixed 500,000 499,485 -515 500,050 565 22,250 New York City Transitional 02/07/2025 02/01/2031 4.560% Fixed 500,000 500,000 0 504,600 4,600 22,800 Las Cruces NM Gross Recpts Tax 02/20/2025 06/01/2030 4.880% Fixed 145,000 147,577 2,577 148,495 918 7,076 Portland OR Revenue 01/03/2025 06/01/2031 4.450% Fixed 470,000 468,684 -1,316 474,686 6,002 20,915 Santa Clara Valley CA 07/11/2024 06/01/2031 4.400% Fixed 300,000 299,103 -897 297,711 -1,392 13,200 San Francisco City & Cty CA 09/12/2024 09/01/2031 3.918% Fixed 460,000 460,000 0 443,353 -16,647 18,023 San Diego CA Public Fac 08/22/2024 10/15/2031 3.980% Callable 500,000 499,360 -640 486,095 -13,265 19,900 Oregon St Dept of Admin Svcs 02/05/2025 04/01/2032 4.353% Fixed 170,000 169,505 -495 168,439 -1,066 7,400 Spotsylvania County VA Econ Dev 09/05/2024 06/01/2032 4.200% Fixed 295,000 299,838 4,838 289,289 -10,549 12,390 Waterloo IA 01/16/2025 06/15/2032 4.160% Fixed 395,000 398,622 3,622 405,238 6,616 16,432 Connecticut State 08/27/2024 06/15/2032 4.160% Fixed 100,000 100,000 0 97,501 -2,499 4,160 Los Angeles CA 12/13/2024 09/01/2032 4.400% Fixed 275,000 275,000 0 271,230 -3,770 12,100 Total Municipal Bonds $15,550,000 $15,555,600 $5,600 $15,611,194 $51,468 $625,248 April 30, 2025 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturitv Coupon Callable Value Amount -Discount Value Gain/ -Loss Earninq FEDERAL BONDS: Federal Home Loan Bank Total Federal Bonds MONEY MARKET FUNDS: Money Market - Citizens Bank Money Market - Oppenheimer Total Money Market Funds GRAND TOTALS 09/28/2021 10/26/2026 1.180% Callable $500,000 $500,000 $0 $481,030-$18,970 S5.900 $500,000 $500,000 $0 $481,030-$18,970 $5,900 Current Rate: 3.760% N/A $10,805,189 $10,805,189 $0 $10,805,189 $0 $406,275 Current Rate: 4.335% N/A 310,055 310,055 0 310,055 0 13,441 $11,115,244 $11,115,244 $0 $11,115,244 $0 $419,716 $33,256,244 $33,261,843 $5,600 $33,352,278 $86,308 $1,306,928 CITY PORTFOLIO BY PRODUCT TYPE Ab CITY MATURITY SCHEDULE Par Value Current Average Municipal Federal Total %of Average Total %of Total Value Coupon Year CD's Bonds Bonds Par Value Total Coupon 2025 $1,223,000 $620,000 $0 $1,843,000 8.3% 2.9% CDs $6,091,000 18.3% $6,144,810 4.2% Municipal Bonds $15,550,000 46.8% $15,611,194 4.0% 2026 $494,000 $1,575,000 $500,000 $2,569,000 11.6% 1.7% Federal Bonds $500,000 1.5% $481,030 1.2% 2027 $487,000 $3,225,000 $0 $3,712,000 16.8% 4.4% Subtotal $22,141,000 $22,237,034 4.0% 2028 $2,407,000 $675,000 $0 $3,082,000 13.9% 4.6% Money Market $11,115,244 33.4% $11,115,244 2029 $738,000 $3,010,000 $0 $3,748,000 16.9% 4.5% Total $33,256,244 100.0% $33,352,278 2030 $244,000 $2,835,000 $0 $3,079,000 13.9% 4.5% Unrealized Gain / -Loss $86,308 2031 $249,000 $2,375,000 $0 $2,624,000 11.9% 4.3% Prior Year Unrealized Gain /-Loss-$195,379 2032 $249,000 $1,235,000 $0 $1,484,000 6.7% 4.4% Totals $6,091,000 $15,550,000 $500,000 $22,141,000 100.0% 4.0% Investment Gain / -Loss for 2025 $281,687 $4,000,000 $3,712,000 $3,748,000 $3,082,000 fMoney� 33.4% $3,000,000 Municipal Bonds $2,000,000 j$1,843,000 j$2,569,000 $1,484,000 46.8% Federal Bonds $1,000,000 1.5% $0 2025 2026 2027 2028 2029 2030 2031 2032 FINANCIAL INDICES: One -Year Comparison Treasury Yield Curve 4/30/2025 4/30/2024 Change City's Average Coupon Rate 4.02% 3.44% 0.58% 6.00% Average Yield to Maturity 4.15% 5.14% -0.98% (excluding Money Market funds) 5.00% 4.00 Federal Lending Rate 4.50% 5.50% -1.00% Prime Rate 7.50% 8.50% -1.00% 3.00% Treasury Rates: 1-Year 3.85% 5.25% -1.40% 2.00% 2-Year 3.60% 5.04% -1.44% 1.00% 3-Year 3.58% 4.87% -1.29% 5-Year 3.72% 4.72% -1.00% 0.00 % 10-Year 4.17% 4.69% -0.52% 1-Year 2-Year 3-Year 5-Year 10-Year 20-Year 4.68% 4.90% -0.22% -6-4/30/2025 t4/30/2024