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cp04-22-25HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 22, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Foundation Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — National Bike Month PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 8, 2025 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees June 12-15, 2025, at Masonic West River Park (b) Consideration for Approval of Purchasing Two Variable Frequency Drives for Wastewater Treatment Facility (c) Consideration for Approval of Amending Resolution No. 15848 — Authorization to Execute Minnesota Department of Transportation Grant Agreement for Airport Improvement (Skid Steer Mounted Snow Plow) CITY COUNCIL AGENDA —April 22, 2025 (d) Consideration for Approval of Resolution No. 15855 — Resolution to Dispose of Surplus Parks Department Surplus Property (Hobart Spool Gun) (e) Consideration for Approval of Resolution No. 15856 — Resolution to Dispose of Surplus Streets Department Surplus Property (Leaf Vacuum) (f) Consideration for Approval of Resolution No. 15857 — Resolution Adopting Findings of Fact and Reasons for Approval of a Lot Split at 216 4 h Avenue SW (g) Consideration for Approval of Resolution No. 15858 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Bergs Addition (h) Consideration for Approval of Resolution No. 15859 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Elk Ridge Estates (i) Consideration for Approval of Resolution No. 15860 — Resolution Establishing Location for Traffic Control Devices (Stop Sign at Hilltop Drive and Garden Road) (j) Consideration for Approval of Resolution No. 15861 - Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan Review for The Landing Located at 126 Franklin Street NW (k) Consideration for Approval of Resolution No. 15862 — Resolution Authorizing the Execution of a Tax Increment Financing Note Relating to the Droptine Properties, LLC Proj ect (1) Consideration for Approval of Issuing Parade Permit for Memorial Day Parade on May 26, 2025 (m)Consideration for Approval of Dairy Day Celebration on June 6, 2025, in Library Square (n) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests (o) Consideration for Approval of 51s' Annual Arts & Crafts Festival to Be Held September 13 & 14, 2025, in Library Square/1st Avenue SE/Hassan Street (p) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. ECONOMIC DEVELOPMENT AUTHORITY YEAR END REPORT 2 CITY COUNCIL AGENDA —April 22, 2025 UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY ELK RIDGE ESTATES SUBDIVISION AGREEMENT 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 25-855 — AN ORDINANCE AMENDING SECTION 154.067 OF THE HUTCHINSON CITY CODE REGARDING THE I-1 ZONING DISTRICT 12. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 8, 2025, AT 4:30 P.M. TO REVIEW 2024 FINANCIAL AUDIT REPORT GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from February 18 and March 18, 2025 (b) Planning Commission Minutes from March 18, 2025 (c) City of Hutchinson Financial Report and Investment Report for March 2025 NHSCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON A CITY ON PURPOSE. National Bike Month — May 2025 Whereas, for more than 60 years, the month of May has been recognized nationally as National Bike Month by the League of American Bicyclists to promote bicycling as a healthy, fun, and sustainable mode of transportation and recreation; and Whereas, the City of Hutchinson, a proud Silver -Level Bike Friendly Community, continues to support and promote safe bicycling through education, community events, and investment in bicycle infrastructure; and Whereas, local organizations including the Hutchinson Bicycle and Pedestrian Advisory Council, bicycle clubs, schools, businesses, healthcare providers, and civic groups will actively participate in Bike Month activities throughout May 2025; and Whereas, the City's trail system, including the scenic Luce Line State Trail and many miles of connected sidewalks and trails, provides residents and visitors with safe and enjoyable opportunities for commuting, exercise, and outdoor recreation; and Whereas, Hutchinson's bike -friendly culture contributes to community well-being, improves public health, boosts tourism, supports local businesses, and enhances overall quality of life; and Whereas, promoting bicycle safety through public awareness and education is essential to ensuring that bicyclists and motorists alike can share the road safely and responsibly, Now, Therefore, Be It Resolved, that I, Gary Forcier, Mayor of the City of Hutchinson, do hereby proclaim the month of May 2025 as National Bike Month in Hutchinson, Minnesota. Be It Further Resolved, that the City Council encourages all residents to explore the many benefits of bicycling and to join in the celebration by participating in local events and riding safely throughout our community. In Witness Whereof, I have hereunto set my hand this 22nd day of April, 2025. Gary Forcier, Mayor City of Hutchinson, Minnesota HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, APRIL 8, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Sebesta, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Vineyard United Methodist Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ailiate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15853 — Resolution Accepting $50.00 Donation from Nuvera to the Hutchinson Fire Department Motion by May, second by Sebesta, to approve Resolution No. 15853. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 25, 2025 Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration of Non -Waiver of Tort Liability Limits for General Liability CITY COUNCIL MINUTES —April 8, 2025 (b) Consideration for Approval of Renewal of Airport Consulting Services with Bolton & Menk (c) Appointment of Carolyn Ulrich to Hutchinson Public Library Board to April 2028 (d) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County Historical Society on May 1, 2025 (e) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Historical Society on May 1, 2025 (f) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane Sportsmen's Club on June 6 & 7, 2025, at McLeod County Fairgrounds (g) Consideration for Approval of Resolution No. 15846 — Resolution to Sell At Auction Surplus Hutchinson Police Department Property (Vehicles) (h) Claims, Appropriations and Contract Payments — Register A Motion by May, second by Burley, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Burley, second by Sebesta, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann provided an overview of the PRCE Department year end report for 2024. Areas covered included PRCE Administration, Parks and Natural Resources, Burich Arena, Recreation Center/Aquatic Center, Recreational Programming, Event Center/Senior Center, and Community Education. Ms. Neumann also reviewed upcoming projects scheduled for 2025. Ms. Neumann provided an update on research being done for outdoor pickleball courts. A location had been identified at Oddfellows Park, however due to access issues off of Hwy 7 staff believes a different site needs to be researched. Ms. Neumann noted that an additional court was striped at Park Elementary, therefore that may serve the need for the time being. Ms. Neumann noted that a group of pickleball players are currently fundraising for a standalone outdoor pickleball facility. 10. PLANNING/ZONING/BUILDING DEPARTMENT YEAR END REPORT Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum provided an overview of the Planning/Zoning/Building Department year end report for 2024. Areas covered included Planning, Building, Inspections, and the Rental License Program. 11. REVIEW OF DRAFT ORDINANCE THAT WOULD ALLOW `BACKYARD" CHICKENS ON CERTAIN PROPERTIES IN THE CITY 2 CITY COUNCIL MINUTES -April 8, 2025 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that at the direction of the City Council, staff has prepared a draft ordinance to consider "backyard" chickens within the city. An ordinance was considered in 2019 and that ordinance has been used as a starting point with a few changes. Some of the items being proposed in the ordinance are that six chickens will be allowed per parcel (no roosters or crowing birds), licensing will �o through the City, an annual fee will be required, public education course will be required for initial license, and chickens found running at large will not be captured. The Council commented that they were comfortable with the proposed ordinance but perhaps the number of chickens allowed at duplex properties and schools needs to be clarified as well as adding language pertaining to reporting of diseased chickens. It was suggested a public hearing be held at the first reading of the ordinance. UNFINISHED BUSINESS 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-852 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT BLOCK 1, LOTS 1 THROUGH 3, BAR PROPERTIES PLAT Dan Jochum, Planning/Zoning/Building Director, presented before the Council. This ordinance is to authorize rezoning on Texas Avenue to allow for the construction of duplexes. No changes have been made since the first reading of the ordinance held at the last meeting. Motion by Czmowski, second by Burley, to approve second reading and adoption of Ordinance No. 25-852. Motion carried unanimously. 13. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-853 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 135 AND 145 1 sT AVENUE NW AND 125, 135, 145 GLEN STREET NW Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum explained that this rezoning is for redevelopment purposes. In order for a housing project to move forward, the property needs to be rezoned to C-3 Downtown Commercial which allows for upper level apartment units. No changes have been made to the ordinance since the first reading of the ordinance held at the last meeting. Motion by Burley, second by Sebesta, to approve second reading and adoption of Ordinance No. 25- 853. Motion carried unanimously. NEW BUSINESS 14. APPROVE/DENY RESOLUTION NO. 15854 - DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that annually the City administers street and capital improvement projects that are financed by general obligation improvement bonds. The City's current practice is to issue bonds in the Fall after the projects have been bid, awarded to contractors and the contract costs are determined. When bond proceeds are used to reimburse costs already paid, IRS regulations require the City Council to approve a resolution declaring its intent to reimburse itself with the bond proceeds. Resolution 15854 itemizes CITY COUNCIL MINUTES —April 8, 2025 the various projects expected to be financed by bonds in 2025 and sets the maximum cost reimbursement at $2,800,000. Motion by Sebesta, second by Czmowski, to approve Resolution No. 15854. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Public Library Board Minutes from February 24, 2025 �b) Liquor Hutch Quarterly Report c) Parks/Recreation/Community Education Board Minutes from January 6, 2025; February 3, 2025; March 3, 2025 NHSCELLANEOUS 16. STAFF UPDATES Matt Jaunich — Mr. Jaunich noted that Spring clean up (white/hard good pick up) is April 19, 2025 — items should be on the curb by 6:00 a.m. He also noted that an economic forum is being held on May 6, 2025, at the Fairgrounds if any council member is interested in attending. 17. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski noted that at the last EDA Board meeting they met the new owner of the State Theater. He also noted that there is a new pretzel business in the incubator in the Industrial Park and the downtown projects are coming along. Dave Sebesta — Council Member Sebesta mentioned that a 911 memorial will be on display at the McLeod County Fair this Summer. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:45 p.m. Motion carried unanimously. .19 HUTCHINSON CITY COUNCIL HUTCHINSW Request for Board Action A CITY ON PURPOSE, Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 4/22/2025 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor during the Jaycee Water Carnival events located at Masonic West River Park from June 12-15, 2025. The Hutchinson Jaycees are a nonprofit organization and meet the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees from June 12-15, 2025, at Masonic West River Park. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division OL 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 _. . 651-201-7507 TfY 651-282-6555 Alcohol &Gambling Enforcemerrt APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number 11430060 Hutchinson Jaycees Organization Address (No PO Boxes) City State Zi Code 1 Hutchinson innesota 5350 O. Box 624 Name of person making application Business phone Home phone ati Klitzke 20-296-1592 Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer une 12 -June 15, 2025 ® Club ❑ Charitable ❑ Religious ® Other non-profit Or anization officer's name City State Zi Code innesota 5350 ati Klitzke utchinson Organization officer's name City State Zip Code innesota �5350 Leah Kamrath utchinson Or anization officer's name City State Zip Code Innesota Location where permit will be used. If an outdoor area, describe. Masonic West River Park near Les Kouba Pkwy NW Hutchinson, MN 55350 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. Hutchinson Jaycees will be selling beer and seltzers if the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Michigan Millers Mutual Insurance $1,000,000 coverage .APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMrTTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or C unty approving the license Date Approved Fee Amount Permit Date Event in conjunction with a community festival K� Yes ❑ No grid I Current population of city ,, n Please Print Name of City Clerk or County Official City or County E-mail Address Signature City Clerk or County Official CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THEAPPLICATION SIGNED BY CITY/COUNTY TO AGE, TEMPORARYAPPLICATION STATE.MN.US c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE Purchase Order - (2) 150 HP VFDs with cabinets and controls Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: We have 4 VFDs at the main lift station. We have completed 2 of them recently and the CIP includes the remaining two in this year's budget.The same company as the previous two had the lower quote and worked out well without too many issues. A local electrician will do the installation. BOARD ACTION REQUESTED: Approve purchase of 2 VFDs for the Main Lift Station Fiscal Impact: $ 79,446.00 Funding Source: Wastewater Contractual R&M FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A L& INTEGRATED SOLUTIONS LEGENDARY SERVICE QUOTATION TO: CITY OF HUTCHINSON WWTF 111 Hassan Street SE Hutchinson, MN 55350 ATTN: CUST NO: C00000488 SUBJECT: LS Pump VFD Upgrade L & S Electric, Inc. Industrial Automation 1810 County Road XX Rothschild, Wisconsin 54474 QUOTE NUMBER: Q007968 REVISION: 0 DATE: 03/11/2025 LEAD TIME: 6-8 Weeks ARO PRICES: Good for 30 days TERMS: Net 30 Days FREIGHT: FOB L & S Electric, Inc. (L&S) is pleased to provide a quotation of the following: Item Qty Description A 2 Custom enclosed VFD panel with the following features: • 90X39.5X24 Type 12 enclosure • 216A Yaskawa U1000 Matrix drive • Door mounted keypad • 3% output reactor • Circuit breaker disconnect with flange operator • Ventilation fans • Enclosure light with motion sensor • 3 contactor bypass • (3)door mounted indicator lights (VFD run, bypass run, fault) PriceEach............................................................................................................ $39,723.00 B 2 Field service engineers on site to perform the following tasks: • Pre Power checks • Drive setup and tuning We estimate two (1) engineers on site for one (1) man days (normal 8 — hours day) on site. The estimated price includes all travel and living expenses. This is an estimate, actual charges will be billed per the attached published rate sheet in effect. Price....................................................................................................................... $2,190.00 PRICES Prices included in this quotation are firm for the duration of the quote. All prices included with this quotation are provided in US currency. All prices do not include any applicable sales or use taxes. If applicable, taxes will be payable by the Customer. © L & S Electric, Inc.— This document and the ideas and designs contained herein, are the copyrighted property of L & S Electric, Inc. and may not be communicated, disclosed or reproduced except as expressly authorized in writing by L & S Electric, Inc. L & S Electric, Inc. LIM Industrial Automation 1810 County Road XX Rothschild, Wisconsin 54474 INTESRATEG SOLUTIONS LEGENDARY SERVICE PAYMENT TERMS The following progress payment schedule is proposed and shall apply to this quotation: 20% - Due upon Receipt of Purchase Order 40% - Due upon Submitting Complete Submittal Package 40% - Due upon successful completion of project or 90 days after shipment of equipment, whichever is first. Payment terms for services provided on a Time and Expense basis are based on monthly progress and shall be invoiced monthly. All payments are due net 30 days from date of invoice. Holdback or retainage shall not apply. Wire transfer of payments to a financial institution defined by L & S Electric, Inc. is preferred. ORDER PLACEMENT In the event that a purchase order is issued for this project, the purchase order shall be made out to: L & S Electric, Inc. 5101 Mesker Street P.O. Box 740 Schofield, WI 54476-0740 DELIVERY L&S will take commercially reasonable efforts to comply with delivery times. However, L&S may be reliant on downstream suppliers for components of deliverables which may limit L&S's ability to meet requested specific delivery times. Accordingly, L&S disclaims any time is of the essence terms, or other definitive delivery date/time commitments and will make deliveries as and when L&S is commercially able. L&S will communicate anticipated delivery timing as it becomes available. SHIPMENT DELAYS Should the purchaser request that L&S Electric delay shipment, once material is released and/or manufacturing has started, L&S Electric will store such equipment, subject to the following conditions: a) Purchaser shall issue a written request on purchaser's letterhead including the following information in b through d. b) Upon completion, the purchaser will allow L&S Electric to issue an invoice for the equipment and process L&S Electric invoice, within the payment terms of the purchase order, as if the equipment had actually shipped. c) Purchaser agrees to assume title and ownership of the equipment upon shipment. © L & S Electric, Inc.— This document and the ideas and designs contained herein, are the copyrighted property of L & S Electric, Inc. and may not be communicated, disclosed or reproduced except as expressly authorized in writing by L & S Electric, Inc. L & S Electric, Inc. Industrial Automation 1810 County Road XX Rothschild, Wisconsin 54474 INTEGRATED SOLUTIONS LEGENDARY SERVICE d) Purchaser agrees to pay L&S Electric applicable handling and storage fees until time of shipment. If shipment is delayed for more than 4 weeks, an additional fee will be assessed for inspection and cleaning of the equipment prior to shipment. e) Prices are subject to escalation in the event of customer requested/caused delay at the rate of 1% per month (or fraction there -of) and any additional storage or holding fees. DELAYS IN SCOPE OF SUPPLY Delays caused by supply chain interruption may affect the project shipping schedule. Should it become necessary to reschedule due to an unforeseen delay, L&S Electric will make every effort to reschedule the project into the first available opening in our factory schedule based on loading and available manufacturing slots. In the event that there is a component delay from a supplier, availability and delivery of components may delay delivery. If the project is delayed due to customer circumstance for an extended period of time, the quoted price is subject to review and discussion based on updated costs. In the case of uncontrollable delays, L&S Electric will not be held accountable for liquidated damages. WARRANTY The standard Warranty Period for goods shall be one (1) year. The applicable Warranty Period shall begin 90 days after equipment delivery. If a defect occurs during the Warranty Period, [Company] shall provide prompt written notice to L&S and as the sole and exclusive remedy, L&S shall repair or replace the Goods, f.o.b. L&S' factory, unless such defect was caused by an act of [Company], including but not limited to: misuse; improper storage, maintenance, installation; unauthorized modification; or incorporation into other equipment not provided by L&S. All labor -related costs including, but not limited to: of disassembly, in -and -out charges, and transportation shall be borne by [Company]. The warranty provides for the supply of replacement hardware due to failure of components during intended operation. Labor required to replace hardware due to warranty claims shall be the responsibility of the [Company]. Costs associated with materials being damaged due to improper field installation, where installations were not performed by L&S, shall not be the responsibility of L&S. PERFORMANCE DELAY Neither party will be considered to be in default or in breach of its obligations under any Purchase Order resulting from this Quotation due to any act of God or nature, act of civil or military authority, embargo or other governmental act, regulation or request, fire, flood, epidemic, pandemic, accident, strike, slowdown or other labor difficulty, war, riot or any other delay beyond such party's control that affects the other party's ability to receive or use the product(s) or services as provided in this Quotation and any Purchase Order resulting from this Quotation. In the event of such delay, the date of delivery will be extended for a period equal to the time © L & S Electric, Inc. —This document and the ideas and designs contained herein, are the copyrighted property of L & S Electric, Inc. and may not be communicated, disclosed or reproduced except as expressly authorized in writing by L & S Electric, Inc. L & S Electric, Inc. Industrial Automation 1810 County Road XX Rothschild, Wisconsin 54474 INTEGRATED SOLUTIONS LEGENDARY SERVICE lost because of the delay. No term or condition of any Purchase Order will modify or nullify this provision. CANCELLATION SCHEDULE: 15%- After receipt of order or before approval drawings are completed 50%- After approval drawing completion, but before release to manufacturing 75%- Before the start of manufacturing, but after major component purchase 90%- After the start of manufacturing, but before the start of installation 100%- After installation has started 100% TERMS AND CONDITIONS This quotation is provided based on L&S's standard terms and conditions. Our quotation is based on our understanding of the project. Please advise us of any additions or deletions that you would like to make to the scope of supply. We thank you for the opportunity to provide this quotation. If you should have any questions or need any additional information, please feel free to contact us. Sincerely, L & S ELECTRIC, INC. Joab Jonassen Applications Specialist, P: 715-241-3280 E: iionassenOlselectric.com © L & S Electric, Inc.— This document and the ideas and designs contained herein, are the copyrighted property of L & S Electric, Inc. and may not be communicated, disclosed or reproduced except as expressly authorized in writing by L & S Electric, Inc. CONTROL ASSEMBLIES Innovative Solutions Since 1966 March 19, 2025 IIIA City of Hutchinson ;,:M 111 Hassan ST SE Hutchinson, MN 55350 H UTC H I N SO N A CITY ON PURPOSE Attention: Bruce Frandle Subject: Main Lift Station VFD Panel Proposal: 516777A - Please reference our proposal number on all correspondence. Reference Drawing: Main lift station panel and VFD prints.pdf Dear Bruce, We are pleased to provide to you this quotation for the subject project. Our proposal is as follows: Incoming Voltage: 480 VAC, 60 Hz, 3 Phase SCCR: TBD Item A — Professional Services Non-Recurrin En-gineerinjW 1. Engineering and drafting to create electrical schematics and layout drawings. 2. Design Review to ensure design meets NEC, UL and our best practice standards. a. Panel listed to UL 508A Industrial Control Panel standards per our UL file number #E65481. 3. Invoiced amount will be based upon actual time spent. Budgetary Price (Item A) — Time and Material Estimate.....................................$4,700.00 Control Assemblies Company will invoice based upon time and material, Drafting at $108/Hr and Engineering at $213/Hr. Item B — Control Panel Services 1. Panel shop layout, mounting, and wiring of all components. 2. Full "power on" testing of the control panel to ensure it meets our very stringent Panel Quality Assurance Checklist (PQAC) Item C — Control Panel Qty Description 1 Enclosure, 90"H x 40"W x 24"D with galvanized subpanel 1 LED panel light, 110-240 VAC with motion sensor R 2 Enclosure filter fan and vent w/ thermostat 1 Molded case circuit breaker, 3 pole, 400 amp, thermal magnetic with terminal lug_ s 1 Flange mounted cable operator disconnect kit, painted metal handle, 6 ft cable 1 Yaskawa VFD, 150 HP w/ remote keypad installation kit for door mounting 1 AC output reactor, open type, 3%, 180 amp 15400 Medina Road • Minneapolis, MN 55447 Office: (763) 557-9711 • Fax: (763) 557-9646 www.ControlAssemblies.com Page 2 of 5 3 Contactor, 265 amp, 120 vac coil w/ terminal lug_ kit 1 Reverse contactor interlock 1 Overload relay _ 1 Control power transformer, 500 VA, terminal covers 1 Mini circuit breaker, 2 pole, 2 amp 1 Mini circuit breaker, 1 pole, 5 amp 4 Relay, 3PDT, 10 amp, 120 VAC coil, LED, varistor, lockable test button w/ mounting socket and retainer 1 Pilot light, red, 120 VAC, 30 mmv _ �N 1 Pilot light, green, 120 VAC, 30 mm 1 Pilot light, amber, 120 VAC, 30 mm 1 Ground bar 1 Ground lug AR SNAP terminal blocks, end sections, end stops AR Nameplates 1 Assembled and Wired in Professional Manner Price (Items B & C)...............................................................................$49,891.00 each Item D — Startup Services 1. Estimating one trip not to exceed 10 hours. Please see rate schedule below. Estimate(Item D).......................................................................................................$2,970.00 Delivery 1. To be determined at the time of order. Proposal Notes 1. Scope of work and proposed pricing are based on specifications made available at time of proposal. Changes to the scope of work to meet customer's requirements may result in a change request. The customer will be notified in writing — including the following: a. Description of change in scope. b. Amount of the adjustment to the originally proposed price. c. Any changes to the delivery schedule. Change orders are required to be approved in writing by the customer prior to the work being executed. Delays in approving change orders may result in delays to project deliverables. 2. Onsite startup service time and expenses are only estimated. If there are onsite delays, additional time may be required and will be charged per the standard rates for professional services. Site readiness along with availability of the plant equipment and personnel for testing during startup are critical components in keeping startup service time within the estimate. 3. Unless explicitly called out in this proposal, field devices are not included. Pricing for these items can be provided upon request. 4. Please provide requested dates for the project deliverables at time of order. 5. The pricing provided in this proposal excludes any applicable sales or use taxes that may be due as a result of this project. 6. Project payment terms: a. Down payment: 30% of Contracted Price is due upon placing order. An invoice will be sent upon acceptance of order. Invoice payment is due upon receipt. b. Progress payments: Progress billings will apply based upon percent complete. Invoice payment is due Net 30. www.Contro]Assemblies.com Page 3 of 5 c. A 5% surcharge will apply to all credit card transactions. 7. This proposal pricing is valid for 30 days. 8. This proposal is provided subject to the attached standard terms and conditions of sale. Rate Schedule for Professional Services Specialist Rate/hr Project Mangier/Principal Engineer 1 $213 Sr/Advanced Control Systems Engineer $176 Senior Field Technician $184 Shop Checkout Technician $113 Drafting/Desi ner $108 Senior Shop Assembly Technician $107 1. Overtime is assessed at 150% of the standard rate for time worked beyond 8 hours in a week day and all time worked on Saturday. 2. Overtime is assessed at 200% the standard rate for time on Sundays and holidays. 3. Work weeks start on Monday and end on Sunday. Travel Time and Related Expenses 1. When traveling by vehicle from our offices to the job site, we will bill for time traveled between our office and job site at the standard rates above. 2. When traveling by air we bill for the time from our offices to the airport, time in the airport including up to 2 hours prior to boarding, time from boarding through landing at the final destination, time in the airport to claim luggage and secure ground transportation, and travel from the airport to the job site or hotel. On the return trip we will bill for time from the job site or hotel to the airport, time in the airport including up to 2 hours prior to boarding, time from boarding through landing at the final destination, time in the airport to claim luggage and secure ground transportation, and travel back to the office.- 3. To avoid long commutes to the job site we will make every effort to find lodging within a 15-mile radius of the job site. If this is not possible, we will bill for the travel time between the job site and the hotel. 4. Travel time will not count toward the weekly overtime calculation. Any travel time on Saturdays will be billed at 150% of the standard rate. Any travel time on Sundays or holidays will be billed at 200% of the standard rate. 5. Mileage will be billed at the current IRS mileage rate when using company or personal vehicles. When a vehicle is rented we will charge the vehicle rental fee with all associated fees including, but not limited to, all purchased fuel. 6. All travel related expenses such as meals, hotels, airfare, mileage, rental car, etc. are billed at cost plus 5%. Terms: 30% Down Payment, 70% NET 30 Days Taxes: NOT Included Freight: F.O.B. Component Shipping Point (Freight Is Not Included In This Quotation) If you have questions or comments concerning our proposal, please feel free to contact me. We thank you for the opportunity to provide this quotation and look forward to working with you on this and future projects. Sincerely, Mark Hafenstine Control Assemblies Company www.ControlAssemblies.com c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSEIIIIIIII Airport Equipment Grant for a Snow Plow Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Acceptance of an airport equipment grant contract for a skid steer mounted snow plow. We received a 70/30 cost share grant to purchase airport equipment. The costs on the grant signatory document have been modified due to tariffs. The state will still cover $13,676.47 but the city share has moved from $5861.35 to $8419.88. BOARD ACTION REQUESTED: Consent to accept grant Fiscal Impact: $ 8,419.88 Funding Source: Small tools and minor equipment FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 22,096.35 Total City Cost: $ 8,419.88 Funding Source: small tools and minor equipment Remaining Cost: $ 13,676.47 Funding Source: State of Minnesota Rev. 1/07 RESOLUTION NO. 15848 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 1059433, "Grant Agreement for Airport Improvement Excluding Land Acquisition," for State Project No. A4304-47 at the Hutchinson Municipal -Butler Field Airport is accepted. 2. That the Mayor and City Administrator (Title) (Title) authorized to execute this Agreement and any amendments on behalf of the City of Hntehin cnn CERTIFICATION STATE OF MINNESOTA COUNTY OF are I certify that the above Resolution is a true and correct copy of the Resolution adopted by the at an authorized meeting held on the (Name of the Recipient) 22nd as shown by the minutes of the meeting in my possession. Signature: day of April 12025 (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: M DEPARTMENT OF NInDOT Contract No. 1059433 TRANSPORTATION STATE OF MINNESOTA STATE AIRPORTS FUND EQUIPMENT GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and the city of Hutchinson, I I I HASSAN ST SE, HUTCHINSON, MN, 55350 ("Grantee"). RECITALS 1. Minnesota Statutes Chapter 360 authorizes State to provide financial assistance to eligible airport sponsors for the acquisition, construction, improvement, marketing, maintenance, or operation of airports and other air navigation facilities. 2. Grantee owns, operates, controls, or desires to own an airport ("Airport") in the state system, and Grantee desires financial assistance from the State for an airport equipment project ("Project"). 3. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. AGREEMENT TERMS Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§16B.98, Subd. 5. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to order the equipment. 1.2 Expiration Date. This agreement will expire on June 30th, 2029, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 1.4 Plans, Specifications, Descriptions. Grantee has provided the State with the plans, specifications, and a detailed description of the Project A4304-47, which are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. 2 Grantee's Duties 2.1 Grantee will complete the Project in accordance with the plans, specifications, and detailed description of the Project, which are on file with the State's Office of Aeronautics. Any changes to the plans or specifications of the Project after the date of this Agreement will be valid only if made by written change order signed by the Grantee and the State. Subject to the availability of funds, the State may prepare an amendment to this Agreement to reimburse the Grantee for the allowable costs of qualifying change orders. 2.2 Grantee will comply with all required grants management policies and procedures set forth through Minn. Stat. § 1613.97, Subd. 4 (a) (1). 2.3 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public aeronautical purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. 2A Airport Operations, Maintenance, and Conveyance. Pursuant to Minnesota Statutes Section 360.305, subdivision 4 (d) (1), the Grantee will operate the Airport as a licensed, municipally -owned public airport at all times of the year for a period of 20 years from the date the Grantee receives final reimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronautical purposes only. Without prior written approval from the State, Grantee will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any real or personal property that is purchased or improved with State funds. If the State approves such a transfer or change in use, the Grantee must comply with such conditions and restrictions as the State may place on such approval. The obligations imposed by this clause survive the expiration or CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 termination of this Agreement. 3 Time 3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. 4 Cost and Payment 4.1 Cost Participation. Costs for the Project will be proportionate and allocated as follows: Item Description State Share Grantee Share AMI SB320813SS 4 in 1 Blade with 70% 30% Fluid Edge 8' closed 13' Open ($17,206.25) ($12,044.38) ($5,161.88) 90" Hose Kit ($406.25) 70% ($284.38) 30% ($121.88) Float Frame ($1,250.00) 70% ($875.00) 30% ($375.00) Wire Kit for Bobcat ($1,356.25) 70% ($949.38) 30% ($406.88) MN State Contract 5% (-$1,010.93) 70% (-$707.65) 30% (-$303.28) Freight ($330.00) 70% ($231.00) 30% ($99.00) State: $13,676.47 Grantee: $5,861.35 4,2 Sufficiency of Funds. Pursuant to Minnesota Rules 8800.2500, the Grantee certifies that (1) it presently has available sufficient unencumbered funds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Grantee has the legal authority to engage in the Project as proposed. 4.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $13,676.47. 4.4 Payment 4.4.1 Invoices. Grantee will submit invoices for payment by electronic e-mail. Exhibit A, which is attached and incorporated into this agreement, is the form Grantee will use to submit invoices. The State's Authorized Representative, as named in this agreement, will review each invoice against the approved grant budget and grant expenditures to -date before approving payment. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes § 16AO 1240 The State will promptly pay Grantee after Grantee presents an itemized invoice for the services performed and the State's Authorized Representative accepts the invoiced services. Invoices will be submitted timely and upon completion of the services. 4.4.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.4.3 Grantee Payment Requirements. Grantee must pay all contractors under this agreement promptly. Grantee will make undisputed payments no later than 30 days after receiving an invoice. If an invoice is incorrect, defective, or otherwise improper, Grantee will notify the contractor within ten days of discovering the error. After Grantee receives the corrected invoice, Grantee will pay the contractor within 30 days of receipt of such invoice. 4.4.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State may make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4040401 The State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided notice prior to any monitoring visit or financial reconciliation. 4040402 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4040403 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.4.5 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) 1V1nDOT Contract #: 1059433 closeout. 4.4.6 Closeout Deliverables. At the close of the Project, the Grantee must provide the following deliverable to the State after the final payment due under this Agreement is made by the State: (1) Photos of each piece of equipment purchased with the Minnesota Department of Transportation, Office of Aeronautics sticker attached. 4.5 Contracting and Bidding Requirements. Prior to publication, Grantee will submit to State all solicitations for work to be funded by this Agreement. Prior to execution, Grantee will submit to State all contracts and subcontracts funded by this agreement between Grantee and third parties. State's Authorized Representative has the sole right to approve, disapprove, or modify any solicitation, contract, or subcontract submitted by Grantee. All contracts and subcontracts between Grantee and third parties must contain all applicable provisions of this Agreement. State's Authorized Representative will respond to a solicitation, contract, or subcontract submitted by Grantee within ten business days. Conditions of Payment All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. In addition, Grantee will not receive payment for Airport's failure to pass periodic inspections by a representative of the State's Office of Aeronautics. Authorized Representatives 6.1 The State's Authorized Representative is: Jason Radde, Airport Development Senior Engineer, 395 John Ireland Boulevard, Mail Stop 410, Saint Paul MN 55155, (612) 718-9158, jason.radde@state.mn.us, or their successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: Matt Jaunich, City Administrator, I I I HASSAN ST SE, HUTCHINSON, MN, 55350, 320-234-5650, mjaunichghutchinsommn.gov or their successor. If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. Assignment Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either party- 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. Liability In the performance of this agreement, and to the extent permitted by law, Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this agreement by Grantee or Grantee's agents or employees. This clause will not be construed to bar any legal remedies Grantee may have for the State's failure to fulfill its obligations under this agreement. CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 State Audits Under Minn. Stat. § 1613.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either Grantee or the State. If Grantee receives a request to release the data referred to in this section 10.1, Grantee must immediately notify the State. The State will give Grantee instructions concerning the release of the data to the requesting party before the data is released. Grantee's response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. 10.2.1 Intellectual Property Rights. State owns all rights, title and interest in all the intellectual property rights, including copyrights, patents, trade secrets, trademarks and service marks in the Works and Documents created and paid for under this agreement. "Works" means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes and disks conceived, reduced to practice, created or originated by Grantee, its employees, agents and subcontractors, either individually or -Jointly with others in the performance of this agreement. Works includes Documents. "Documents" are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks or other materials, whether in tangible or electronic forms, prepared by Grantee, its employees, agents or subcontractors, in the performance of this agreement. The Documents will be the exclusive property of State, and Grantee upon completion or cancellation of this agreement must immediately return all such Documents to State. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." Grantee assigns all right, title and interest it may have in the Works and the Documents to State. Grantee must, at the request of State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. 10.2.2 Obligations 10.2.2. 1 Notification. Whenever any invention, improvement or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by Grantee, including its employees and subcontractors, in the performance of this agreement, Grantee will immediately give State's Authorized Representative written notice thereof and must promptly furnish State's Authorized Representative with complete information and/or disclosure thereon. 10.2.2.211epresentation. Grantee must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of State and that neither Grantee nor its employees, agents or subcontractors retain any interest in and to the Works and Documents. Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless State, at Grantee's expense, from any action or claim brought against State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. Grantee will be responsible for payment of all such claims, demands, obligations, liabilities, costs and damages, including but not limited to, attorney fees. If such a claim or action arises, or in Grantee's or State's opinion is likely to arise, Grantee must, at State's discretion, either procure for State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of State will be in addition to and 4 CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 not exclusive of other remedies provided by law. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant agreement. All projects primarily funded by state grant appropriation must publicly credit the State of Minnesota, including on the Grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination; Suspension 14.1 Termination. The State or Commissioner of Administration may unilaterally terminate this agreement at any time, with or without cause, upon written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this agreement i£ 14.3.1 It does not obtain funding from the Minnesota Legislature; or 14.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 14.4 Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee's contract award on this Project. For a list of disqualified or debarred vendors, see www.mmd.admin.state.mn.us/debarredreport.asp. 17 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 18 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 19 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: hops://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docId=11149035. Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by State. 20 Additional Provisions Not withstanding section 2.4 of this agreement, if and/or when the state -funded equipment purchased under this agreement is sold or traded in, Grantee must notify State's Authorized Representative and State will be entitled to recapture its share of the sale proceeds. State's share of the proceeds will be equivalent to the percentage of State's participation in the purchase of the equipment. [The remainder of this page has intentionally been left blank.] CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 MnDOT ENCUMBRANCE VERIFICATION The individual certifies funds have been encumbered as required by Minn. Stat. 16A.15 and 16C.05. By: Date: SWIFT Contract # SWIFT Purchase Order # GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: By: Date: COMMISSIONER OF TRANSPORTATION, as delegated By: Date: MnDOT CONTRACT MANAGEMENT, for form and execution LN Date: CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) Rev. 9/02 EXHIBIT A MINNESOTA DEPARTMENT OF TRANSPORTATION Airport Name OFFICE OF AERONAUTICS 395 JOHN IRELAND BOULEVARD, MS 410 State Project No. ST. PAUL, MINNESOTA 55155-1800 airportdevelopment@state.mn.us Federal Project No. CREDIT APPLICATION Mn/DOT Agreement No. TO THE DIRECTOR, OFFICE OF AERONAUTICS: Itemized statement of cash expenditures for which credit is claimed: For period beginning 120 ; ending 20 Warrant Number Date Issued Name or Description Unit Rate Total Time or Quantity Amount Total Expenditures *FINAL/PARTIAL (CIRCLE ONE) NOTE: PLEASE SEPARATE ENGINEERING COSTS FROM OTHER COSTS. Municipality By Title *FOR ALL ITEMS INCLUDED IN THIS AGREEMENT (Complete Form On Reverse Side) STATE OF COUNTY OF of being first duly sworn, deposes and says that he/she is the of the Municipality of , in the County , State of Minnesota; that he/she has prepared the foregoing Credit Application, knows the contents thereof, that the same is a true and accurate record of disbursements made, and that the same is true of his/her own knowledge; and that this application is made by authority of the municipal council (or board) of said Municipality. Signature Subscribed and sworn to before me this day of 120 NOTARY PUBLIC My Commission Expires: 1*110119.119:1 HUTCHINSON PUBLIC WORKS AND ENGINEERING February 10, 2025 Mr. Jason Radde, P.E. Airport Development Engineer MnDOT Office of Aeronautics 395 John Ireland Boulevard St. Paul, MN 55155 RE: Grant Application Hutchinson Municipal Airport (HCD) SRE Dear Mr. Radde: Please find enclosed the quote for the aforementioned equipment acquisition proposed at the Hutchinson Municipal Airport located in Hutchinson, Minnesota. The project is a AMI 4 in 1 Blade for the airport. The total project cost is $19,537.82. The city of Hutchinson requests a State grant agreement in the amount of $13,676.47 for the Blade If you need any further information or documentation, please feel welcome to contact me at dschuette hutchinsommn. ov or (320) 583-8982. Sincerely, j� f�.J '."'4M Donovan Schuette Public Works Manager cc: Mike Stifter, City of Hutchinson Arika Johnson, MnDOT Aeronautics Silas Parmar, Bolton & Menk, Inc. Enclosures: • Equipment Quote • State Cost Split TITAN MACHINERY 6340 Hwy 101 Shakopee Mn 55379 City of Hutchinson Attn Donovan Schuette Hutchinson MN Reference: Quotation DATE 11 /5/2024 Tim Pittman Field Marketer Tim oth . ittman,:ajtanmachiner •.com 612-708-4578 - Mobile 952-445-5400 - Office 952-445-0365 - Fax Quantity Description Total 1 AMI SB320813SS 4 in 1 blade w/ Fluid Edge 8' closed 13' open $ 17,206.25 90" Hose kit with Flat Face Couplers $ 406.25 Float Frame $ 1,250.00 Wire Kit for Bobcat only $ 1,356.25 Sub Total $ 20,218.75 Less 5% per MN State Contract $ (1,010.93) Freight per MN State Contract $5 x 66 $ 330.00 Per MN State Contract Expiring March 31, 2025 TOTAL $ 19,537.82 PLUS TAX If you have any questions concerning this quotation, please contact me at the number noted above. Approved By: Tim Pittman THANK YOU FOR YOUR BUSINESS! From: Bahneman. Jennifer (DOT) To: Bahneman. Jennifer (DOT) Subject: FW: Hutchinson Airport Equipment Application for State Fiscal Year 2025 Date: Thursday, February 27, 2025 12:28:41 PM Attachments: imaae001.ona imaae002.ona Attach this e-mail to the quote when routing the grant for signatures. From: Bahneman, Jennifer (DOT) Sent: Tuesday, February 25, 2025 1:31 PM To: Donovan Schuette <DSchuette@hutchinsommn.gov> Subject: RE: Hutchinson Airport Equipment Application for State Fiscal Year 2025 Thank you for the documentation Donovan. No need to send a photo of the mower. I'm just trying to update our records and will note it is still in use. We just received approval for our grant template so you should be receiving the grant offer in the next week. Thanks again. Jenny Jenny Bahneman Grants Specialist Coordinator Minnesota Department of Transportation Office of Aeronautics 395 John Ireland Boulevard, Mail Stop 410 Saint Paul, Minnesota 55155-1800 jenny.bahnemanCa)state.mn.us From: Donovan Schuette <DSchuettena hutchinsommn.g_ov> Sent: Tuesday, January 28, 2025 11:44 AM To: Bahneman, Jennifer (DOT) <ienny.bahnemanna state.mn.us> Subject: RE: Hutchinson Airport Equipment Application for State Fiscal Year 2025 This message may be from an external email source. Do not select links or open attachments unless verified. Report all suspicious emails to Minnesota IT Services Security Operations Center. Good morning, There are 3 items under the main plow quote that I submitted, $406.25, $1250, and $1356.25 (just to be sure we're on the same page). I'll go through them in order. The 90 inch hose kit is to be able to attach the hydraulic functions to the power unit. The float frame allows the unit to tilt forwards and backwards as the power unit goes up and down. This is so the unit can traverse uneven angles and without leaving anything behind. The wire kit is similar to the first item, it's needed to hook the electrical functions to the power unit. The 1st and last item would be essential for operation, the middle item is more for quality of the work performed. As to the mower, we still utilize it, I can get you a picture if you would like. Thank you, Donovan Schuette Public Works Manager 320-583-8982 PUBLI0WORKS AND ENGIMEEFIINQ From: Bahneman, Jennifer (DOT) <jenny.bah neman @state.mn.us> Sent: Tuesday, January 28, 2025 8:22 AM To: Donovan Schuette <DSchuette(@hutchinsommn.gov> Cc: 'Silas Parmar' <Silas.Parmar @bolton-menk.com>; Johnson, Arika (DOT) <Arika.Johnson @state.mn.us> Subject: Hutchinson Airport Equipment Application for State Fiscal Year 2025 Good Morning Donovan, I have reviewed your equipment application for state fiscal year 2025. We had previously stated that justification is required for any options requested with an additional cost. Please provide justification for your options listed on the quote. Lastly, can you please confirm that the mower ($17,514.68) that was purchased in state fiscal year 2013 under S.P. 4304-30 is still in service? If you have any questions, please e-mail me. Thanks Donovan. Jenny Jenny Bahneman Grants Specialist Coordinator Minnesota Department of Transportation Office of Aeronautics 395 John Ireland Boulevard, Mail Stop 410 Saint Paul, Minnesota 55155-1800 jenny.bahneman(a)state.mn.us 00 w 00 OR O O o0 W w N O O m m Ln fn 16 f6 f0 ci ci tD N c-I c-I 0 Il M w O � M O M m m ci w 0000 ei tD O O O � Ln L O J J J O M n n n to n to 4j). 4j). in in in 00 00 M M O O 00 M Vl D O O I, n R N N O 00 m tc l0 jO M m N m M O N N ci c n in. in. in. in. V). V). 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MACHINERY 6340 Hwy 101 Shakopee Mn 55379 City of Hutchinson Attn Donovan Schuette Hutchinson MN Reference: Quotation DATE 4/8/2025 Tim Pittman Field Marketer Timothy. pittman(a)titanmachinery.com 612-708-4578 - Mobile 952-445-5400 - Office 952-445-0365 - Fax Quantity Description Total 1 AMI SB320813SS 4 in 1 blade w/ Fluid Edge 8' closed 13' open $ 19,325.00 90" Hose kit with Flat Face Couplers $ 456.25 Float Frame $ 1,431.25 Wire Kit for Bobcat only $ 1,700.00 Sub Total $ 22,912.00 Less 5% per MN State Contract $ (1,145.65) Freight per MN State Contract $5 x 66 $ 330.00 Per MN State Contract Expiring 4/17/25 TOTAL $ 22,096.35 PLUS TAX If you have any questions concerning this quotation, please contact me at the number noted above. Approved By: Tim Pittman THANK YOU FOR YOUR BUSINESS! HUTCHINSON CITY COUNCIL Ci=y�fl Request for Board Action 7AL =-NZ Agenda Item: RESOLUTION NO. 15855 RESOLUTION TO SELL AT AUCTION SURPLUS PPg Department: Parks, Recreation and Ccd LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Chris Hutton/Lynn Neumed Agenda Item Type: Presenter: Reviewed by Staff F1 Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Parks Department has surplus property that is no longer needed for municipal operations, as detailed below: For Sale at Auction: 1. Hobart Spool Gun Model DP 3545-20 This equipment will be offered for sale through GovDeals at an upcoming auction, as it is no longer required for municipal purposes. Proceeds from this auction will be deposited into the Parks Revenue Fund (100-4505-36225). Staff is requesting City Council authorization to approve Resolution No. 15855 to sell at auction the City of Hutchinson surplus property. If there is any questions or need additional information, Lynn Neumann will be at the City Council meeting. BOARD ACTION REQUESTED: Approve Resolution No. 15855 to sell at auction the City of Hutchinson Parks Department surplus property. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15855 RESOLUTION APPROVING DISPOSAL OF PARKS AND REC DEPARTMENT SURPLUS PROPERTY WHEREAS, the Hutchinson Parks and Rec Department has equipment that is no longer needed for municipal operations, AND WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at auction of surplus equipment, AND NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified herein. Items to be sold at auction through GovDeals. 1. Hobart Spool Gun DP3545-20 Proceeds from these transactions shall be deposited into the Parks Revenue Fund (100-4505- 36225). Adopted by the City Council this 22nd day of April, 2025 Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Disposal of Leaf Vacuum Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Public works is seeking permission to dispose of leaf vacuum REFS-104-HEQ. This unit has been replaced per the approval of the fleet committee. The unit will be auctioned off on govdeals.com. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15856 RESOLUTION APPROVING DISPOSAL OF STREETS DEPARTMENT SURPLUS PROPERTY WHEREAS, the Hutchinson Streets Department has equipment that is no longer needed for municipal operations, AND WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at auction of surplus equipment, AND NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified herein. Item to be sold at auction through GovDeals.com: 1. Leaf Vacuum (REFS-104-HEQ) Proceeds from the sale of items shall be deposited into the Equipment Replacement Fund Adopted by the City Council this 22nd day of April, 2025 Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Lot Split located at 216 4th Ave SW. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is requesting to split the lot located at 216 4th Ave. NW. The property is currently a duplex with Mr. Dobratz owning the property and living in one half of the duplex and renting the other half out. The proposed lot split will allow Mr. Dobratz to sell the other side of the duplex. The property is already set up to be easily split with separate utilities, entrances and no common areas. Nobody from the public spoke regarding this request. The Planning Commission voted unanimously (7-0) to recommend approval of this request. BOARD ACTION REQUESTED: Approval of Lot Split. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15857 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A LOT SPLIT AT 216 41h Ave SW. FACTS David Dobratz is the owner of land located at 216 41h Ave SW, Hutchinson. 2. The subject property is legally described as: Lot 2, Block 53, Townsite of Hutchinson South Half David Dobratz has applied to the City for a lot split to create two parcels at 216 4th Ave SW. 4. The Planning Commission met on April 15, 2025, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a) Properties must have separate utility services. b) The applicant shall record the lot split with McLeod County. 5. The City Council of the City of Hutchinson reviewed the requested lot split at its meeting on April 22, 2025, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the lot split, subject to the following findings and conditions: a) Properties must have separate utility services. b) The applicant shall record the lot split with McLeod County. APPLICABLE LAW 6. The lot split request meets the standards as required in Section 153.005 of the City of Hutchinson Municipal Code, Subdivision Control. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a lot split at 216 4th Ave SW to David Dobratz is approved. Adopted by the City Council this 22" d day of April, 2025. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor u _; HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP Date: April 11, 2025 for April 15, 2025 Planning Commission Meeting Application: Consideration of Lot Split at 216 4t" Ave SW Applicant: David R. Dobratz Lot Split The applicant is requesting to split the lot located at 216 4th Ave. NW. The property is currently a duplex with Mr. Dobratz owning the property and living in one half of the duplex and renting the other half out. The proposed lot split will allow Mr. Dobratz to sell the other side of the duplex. The property is already set up to be easily split with separate utilities, entrances and no common areas. ' Indicates property described m this notice FOURTH AVE SW * N F z 216 w J GENERAL INFORMATION Existing Zoning: R-2 — Medium Density Residential Property Location: 216 41h Ave SW Existing Land Use: Residential Adjacent Land Use And Zoning: R-2 - Medium Density Residential Comprehensive Land Use Plan: Residential Zoning History: Duplex since 1981 Applicable Regulations: Section 153.005 Hutchinson City Code Lot Split: As noted above, this lot split is being proposed in order to sell half of the duplex versus. The property will meet all zoning and setback requirements. Recommendation: Staff recommends approval of the lot split with the following conditions: 1. Properties must have separate utility services. 2. The applicant shall record the lot split with McLeod County. CERTIFICATE OF SURVEY -for- Bradford Law Office -of- Lot 2, Block 53, South Half of Hutchinson, McLeod County, MN LEGEND • DENOTES IRON MONUMENT FOUND AS LABELED a DENOTES IRON MONUMENT SET, MARKED RLS# 45356152705 M. DENOTE MEASURED DISTANCE _ (D) DENOTES DISTANCE PER RECORD PLAT'SOUTH HALF HUTCHINSON' DENOTES BITUMINOUS SURFACE NORTH L__J 4TH AVE SW GRAPHIC SCALE zo o l0 20 +o NORTH UNE - LOT 2, - BLOa( 53 SCALP` IN FEET 2105. 2.50 - — — — — �� 40.74 82.5 NORrHWF o"` ER OF(`II i PROPOSED I PROPOSED for z, DLoa(53, soon+ - PARCEL A PARCEL B HALF OF HUI[T0N50N 7.6 12.0 I a/12.0 7.0 I /22.0 DUPLEX zo m zs 21.0' (�q (�rl / 2..0' ti qo r" z 01 l 33.0 13.0 Co rail ARE4=6,470 sq. ft. ' AREA=6,451 sq. ft. I I PROP05ED �-- 17.6 BOUNDARY LINE z9 WT2, BLOCK CORNEROF TH 9r` LOT 2, BOF H 53, 50Um - HALF OF HUTCLONSON 14.0 40.63 41.63 �- 82.44 — � 82.44 M. SOUm LINE -LOT 2, = 82.5 (P) EDGE OF _-i ALLEY 6LOa(53 N89"2227"E i GRAVEL ._. I I PROPOSED PARCEL DESCRIPTIONS PARCEL A That part Lot 2, Block 53, South Half of Hutchinson, according to the record plat thereof McLeod County, Minnesota, lying westerly of the following described line: Commencing at the northwest comer of said Lot 2; thence easterly along the north line of said Lot 2, a distance of 41.76 feet to the point of beginning of said line to be described; thence southerly 156.69 feet more or less, to a point on the south line of said Lot 2 distant 40.83 feet easterly of the southwest corner of said Lot 2 and said line there terminating. PARCEL B That part Lot 2, Block 53. South Half of Hutchinson, according to the record plat thereof McLeod County, Minnesota, lying easterly of the following described line: Commencing at the northwest comer of said Lot 2; thence easterly along the north line of said Lot 2, a distance of 41.76 feet to the point of beginning of said line to be described; thence southerly 156.69 feet more or less, to a point on the south line of said Lot 2 distant 40.83 feet easterly of the southwest corner of said Lot 2 and said line there terminating. ASe NMS SON& INC.- Field survey was completed by E.G. Rud and Sons, Inc. on 03103/25. An Bearings shown are on McLeod County Coordinate System NAD83 (96adj). Professional Land Surveyors 10. wm.egrud.com 990 5th Ave SE, Suite 2 - parent Parcel ID Number. without he Hutchinson, MN 55350 This survey was prepared without the benefit h title work. Additional easements, restrictions and/or encumbrances may exist other than those shown hereon. Survey Tel, (320) 587-2025 subject to revision upon receipt of a current title commitment or an attorneys title opinion. I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of MnState of Minnesota. KURT D. NELSON Date: IIMAR25 License No. 45356 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Final Plat for Bergs Properties located at 628 Lynn Rd SW Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Bergs Addition is a two -lot plat located off Lynn Rd SW and Miller Ave SW. A single-family home is currently located on this parcel and the current size of the lot is .45 acres or 19,500 square feet. The applicant proposes leaving the current home on the east lot and building a new home on the west lot that would go up for sale. The Planning Commission asked a question about the out building on the west side of the lot and if it was going to be removed. Staff said it was going to be removed. Nobody from the Public spoke regarding this request. The Planning Commission voted unanimously (7-0) to recommend approval of the Final Plat. BOARD ACTION REQUESTED: Approval of Final Plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15858 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR BERGS ADDITION. FACTS 1. Bergs Properties, LLC is the owner of 628 Lynn Rd SW; and, 2. The subject properties are legally described as: Lot 84, Lynn Addition and E187' of Lot 20, Merrill's Subdivision of Lot86 of Lynn Addition. 3. Bergs Properties, LLC has applied for a two -lot final plat, located at 628 Lynn Rd SW, Hutchinson, MN, to be known as Bergs Addition. 4. The Planning Commission met on April 15, 2025 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Applicant is responsible for all utility connections to street and any required work to repair the street to City standards. The applicant will pay all costs for this work. c. Building permit surveys must include elevations and grades to ensure proper drainage. d. New lots are subject to SAC/WAC, Park and Playground and all other City fees for new homes per the City fee schedule. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on April 22, 2025 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Bergs Addition subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. b. Applicant is responsible for all utility connections to street and any required work to repair the street to City standards. The applicant will pay all costs for this work. c. Building permit surveys must include elevations and grades to ensure proper drainage. d. New lots are subject to SAC/WAC, Park and Playground and all other City fees for new homes per the City fee schedule. APPLICABLE LAW 6. The final plat request meets the following standards as required in Sections 153.050 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. Findings of Fact — Resolution # 15858 Final Plat — Bergs Addition Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for Bergs Addition is approved. Adopted by the City Council this 22"d day of April, 2025. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor u HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP Date: April 11, 2025 for April 15, 2025 Planning Commission Meeting Application: Consideration of Bergs Addition Final Plat Applicant: Bergs Properties, LLC FINAL PLAT FOR BERGS ADDITION The Bergs Addition is a two -lot plat located off Lynn Rd SW and Miller Ave SW. A single-family home is currently located on this parcel and the current size of the lot is .45 acres or 19,500 square feet. The applicant proposes leaving the current home on the east lot and building a new home on the west lot that would go up for sale. Indicates property described in this notice E f. ^ N0 LL Z Z J t628 MILLER AVE SW GENERAL INFORMATION Existing Zoning: R-2 Medium Density Residential Property Location: 628 Lynn Road SW Existing Land Use: Single-family home Adjacent Land Use And Zoning: R-2 Medium Density Residential Comprehensive Land Use Plan: Medium Density Residential Zoning History: None Applicable Regulations: Section 153.050 Hutchinson City Code Final Plat Analysis: As noted above, this plat will take a large lot and split it into two smaller lots with the existing home remaining on the eastern lot. Also, the applicant is responsible for making the utility connections to the new lot and any required street work/patches, as well as all curb, gutter and driveway approach work. The City will not be completing any of this work. All costs are the responsibility of the applicant. Since there isn't a grading plan for this plat, the survey for building permit will need to have building elevations and grades noted so that City Staff can ensure proper drainage of this area. The home proposed on the new lot will be subject to Sewer and Water Availability Charge, parks and playground fees, and all other fees typically charged when a new home is built per the City fee schedule. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 2. Applicant is responsible for all utility connections to street and any required work to repair the street to City standards. The Applicant will pay all costs for this work. 3. Building permit surveys must include elevations and grades to ensure proper drainage. 4. New lots are subject to SAC/WAC, Park and Playground and all other City fees for new homes per the City fee schedule. PRELIMINARY PLAT OF: BERGS PROPER TIES LEGAL DESCRIPTION -- R 4 PPT o �:�oF�„E�6n�PEOE�.nL i LOT �¢Fl s s�.aLE�o� nL : LINE5 ALLr�HPT`HuF�wL"L 6LOCK f _ / J z�ow..Fs sa.vEis:aFn�e (i: ssioxc..lEs vn�rz sucF..cE 1-T Tllp . .1 SECA, TWP. 116, RNr. 30 F E1au 1 it I u., vcElsMiNncY pLnr peEv�cEo ev. More: a .ten of sr 62 O'MALLEY & KRON F,.FaF, �• sHeerioFi �`�"� — -:` wizoba��os _P_P:`z' LAND SURVEYORS. INC_ ,a , BERGS PROPERTIES SECA, TWP. 116, RNG. 30 - - - - - - - - - - - - - - - - - - - - - 7 - - - - - - - - N­ATI_­ll -N-I'll ---------------- ----------- ---------- I.T I BLOCK I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - �­ - - - - - - RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Final Plat for Elk Ridge Estates Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted a final plat for Elk Ridge Estates located in southeast Hutchinson near Jefferson St SE and Edmonton Ave SE. The final plat consists of 35 lots. It is anticipated that Outlot B will be a future addition to the development and would include 16 lots. Staff presented the staff report to the Planning Commission. There was a question from the Commission on whether or not Outlot B would be graded with the first phase of the project. The applicant noted it would be graded with phase one of the project. A resident that lives nearby asked if there would be rules on what people could put in their backyards. Staff noted that the Zoning ordinances has rules on the types of accessory structures that can be built on a property and noted play sets and similar items don't require a permit. The Planning Commission voted unanimously (7-0) to recommend approval of the Final Plat for Elk Ridge Estates. BOARD ACTION REQUESTED: Approval of the Final Plat for Elk Ridge Estates. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15859 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR Elk Ridge Estates. FACTS 1. BAR Properties LLC is the owner of 300 Edmonton Ave SE; and, 2. The subject properties are legally described as: Full Legal: That part of Lot 24 of the Auditors Plat of Lot 15 of the Auditor's Plat of Section 7, Township 116 North, Range 29 West, according to the map thereof on file and of record in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the southeast corner of said Section 7; thence North 89 degrees 33 minutes 55 seconds West (bearings based on the McLeod County Coordinate System NAD83, 1996 adjustment), along the south line of the Southeast Quarter of said Section 7 a distance of 1032.94 feet; thence North 0 degrees 25 minutes 26 seconds East 1997.28 feet to the intersection with a line parallel with and 400.00 feet southerly of, as measured perpendicular to, the north line of said Lot 24 and to a'/2 inch open iron pipe marking the southwest corner of a parcel described in Warranty Deed Document No. 3 0153 8, and the point of beginning of the parcel to be described; thence South 89 degrees 32 minutes 52 seconds East along said parallel line and its easterly prolongation 151.86 feet; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to said north line of said Lot 24, a distance of 297.48 feet to the south line of said Lot 24, last said south line also being the northerly line of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, according to the record plat thereof, thence North 89 degrees 32 minutes 33 seconds West along said south line of said Lot 24 and along the northerly line of said CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, a distance of 1316.24 feet to the east line of SUMMERSET SECOND ADDITION, according to the record plat thereof, thence North 00 degrees 16 minutes 36 seconds East along said East line 697.30 feet to the northwest corner of said Lot 24; thence South 89 degrees 32 minutes 52 seconds East along the north line of said Lot 24, a distance of 786.95 feet to a'/2 inch iron pipe capped license not. 24329 marking the northwest corner of a parcel described in Warranty Deed Document No. 437891; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to the north line of said Lot 24 and along the west line of said parcel described in Warranty Deed Document No. 437891, a distance of 150.00 feet to a'/2 inch iron pipe capped license no. 24329 marking the southwest corner of said parcel described in Warranty Deed Document No. 437891; thence South 89 degrees 32 minutes 52 seconds East along a line parallel with and 150.00 feet southerly of, as measured perpendicular to, the north line of said Lot 24 and along the south line of said parcel described in Warranty Deed Document No. 437891, a distance of 379.57 feet to the northwest corner of said parcel described in Warranty Deed Document No. 301538; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to said north line of said Lot 24 and along the West line of said parcel described in Warranty Deed Document No. 301538, a distance of 250.00 feet, more or less, to the point of beginning. This tract contains 18.39 acres and is subject to any and all easements of record. 3. BAR Properties LLC has applied for a 35-lot final plat, located at 300 Edmonton Ave SE, Hutchinson, MN, to be known as Elk Ridge Estates. Findings of Fact — Resolution # 15859 Final Plat — Elk Ridge Estates Page 2 4. The Planning Commission met on April 15, 2025 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. A stormwater maintenance agreement shall be executed and recorded with McLeod County along with this Plat. b. Comments on engineered plans to the Project Engineer need to be addressed to the satisfaction of the City. c. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. A letter of credit or bond will also be required in the amount equal to all improvements required on the project. d. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. e. Building permits will not be issued until the plat is recorded. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on April 22, 2025 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Elk Ridge Estates subject to the following findings and conditions: a. A stormwater maintenance agreement shall be executed and recorded with McLeod County along with this Plat. b. Comments on engineered plans to the Project Engineer need to be addressed to the satisfaction of the City. c. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. A letter of credit or bond will also be required in the amount equal to all improvements required on the project. d. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. e. Building permits will not be issued until the plat is recorded. APPLICABLE LAW 6. The final plat request meets the following standards as required in Sections 153.050 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for Elk Ridge Estates is approved. Adopted by the City Council this 22"d day of April, 2025. ATTEST: Findings of Fact — Resolution # 15859 Final Plat — Elk Ridge Estates Page 3 Matthew Jaunich Gary T. Forcier City Administrator Mayor u Fla" HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP and City of Hutchinson Planning Staff Date: March 14, 2025 for March, 18, 2025 Planning Commission Meeting Application: Consideration of Elk Ridge Estates Final Plat Applicant: BAR Properties, LLC FINAL PLAT — ELK RIDGE ESTATES The applicant has submitted a final plat for Elk Ridge Estates located in southeast Hutchinson near Jefferson St SE and Edmonton Ave SE. The final plat consists of 35 lots. It is anticipated that Outlot B will be a future addition to the development and would include 16 lots. " Indicates property described in this notice � pENVEH fEEF�� AVE o—A AVE s� Final Plat Elk Ridge Estates Planning Commission — 4-15-2025 Page 2 Existing Zoning: Property Location: Size: Existing Land Use: Adjacent Zoning: Adjacent Land Use: Comprehensive Plan: Zoning History: Applicable Regulations: Transportation: Physical Characteristics: Analysis: GENERAL INFORMATION R-1 Low Density Residential Jefferson St SE and Edmonton Ave. SE 18.39 Acres Vacant land/Agricultural row crops R-1 and R-2. Residential Growth Plan — single-family and twin -home residential Annexed in March 6, 2025. Zoned R-1 upon annexation. Preliminary Plat approved by City Council on March 25, 2025. City Code Chapter 153 — subdivision ordinance Eau Claire St SE and new entrance off Edmonton Ave. SE. Former pasture and row crop agricultural field. Existing City stormwater pond on north portion of property. The plat as presented appears to meet the requirements of the subdivision and zoning ordinances. All of the lot sizes appear to be appropriate and consistent with the zoning ordinance. As noted, there are 35 lots on the final plat with 21 single-family lots and 14 twin -home lots. Outlot 6 which will be a future phase is an additional 16 lots. The developer has adjusted the street size to 37 feet per the discussion at the March Planning Commission meeting. The street names will be Eau Claire Street SE and the other street is proposed to be called Elk Run Lane. There are a few relatively minor comments City staff has on the final engineered plans and are working through those comments with the Project Engineer. Overall, staff feels this Plat fits into the available land very well. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (b) Conforms to the design standards set forth in this chapter; Final Plat Elk Ridge Estates Planning Commission — 4-15-2025 Page 3 (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of final plat subject to the following conditions. 1. A stormwater maintenance agreement shall be executed and recorded with McLeod County along with this Plat. 2. Comments on engineered plans to the Project Engineer need to be addressed to the satisfaction of the City. 3. A subdivision/developer's agreement will need to be developed between the City and the property owner prior to the City's execution of the Final Plat document. 7% fees will be collected per City policy and will be outlined in the subdivision/development agreement. A letter of credit or bond will also be required in the amount equal to all improvements required on the project. 4. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 5. Building permits will not be issued until the plat is recorded. ELK RIDGE ESTATES 7,1.11,11,11"1 ,,I��,32 0 25 ...... ... .. . . . ..... .. _" Z 11,11 27 11011- 1� d­63 27 6 10 417111. 11,11 11 11,1113 12 11 1131 DI-111 10 137111 o 1,1— 3111 1 1, loll3l —ly .... ..... 1, -------------- — r♦� HEFT I OF 2 SHEETS ELK RIDGE ESTATES — — — ,at xx L — _ - - _ —1— m W �r �w °j I& 9 k$�& �------ a i .>E s �_1___ $ L i .�.,.«s,��,o .wo awanrxs im �me4 -RUNs,z � ,�4����°� �'� � ��� °,,.� —•° � � A ��,°. o�.. '� °11 OUTLOT A E R .. 3 6 — z s � � aI 6 �a al �s 2, n 0 EAU CLAIRE93609F /STREET SE° e OUTLOTB 1? 23 4 5 6 7 81, 9 IN11312. 133 14 1_ of — — — — — — — —I— — — — — — — —�_ — — — -- v , �. — sR-„ — — IIIs 1,m°e 1'n�°�es33== TT SHEET 1 OF 7 SHEETS c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Consent to Place Traffic Control Device - Stop Sign at Hilltop Dr and Garden Rd Agenda Item: Department: public works LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: We'd like to place a stop sign at the intersection of hilltop and garden as traffic comes onto or across Hilltop Dr. This side of the intersection is currently uncontrolled due to the presence of only 2 driveways being served by that section of Garden Rd. However the traffic volume on this road will change due to an upcoming Hutch Utilities construction project where construction traffic will utilize this street. Once the project is complete we will reevaluate the need to keep the stop sign in place. BOARD ACTION REQUESTED: Approval of Resolution Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15860 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 1. WHEREAS, the Police Chief and Public Works Director agree that the following areas have traffic control concerns which warrant installation and/or removal of traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be installed and/or removed, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices shall be erected: 1. Add 1 stop sign at the southeast corner of the intersection of Garden Ave NE and Hilltop Dr NE. Adopted by the City Council this 22" d day of April, 2025. Gary Forcier, Mayor ATTEST: Matt Jaunich, City Administrator RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. The Landing Site Plan Approval Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Planning Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: GC Real Estate Partners has submitted a site plan for the former Medical Center site that is owned by the City of Hutchinson. The City has been working closely with GC Real Estate Partners for the past six -months or so on a concept plan for this site. The proposal is for a 79-unit apartment complex with a first -floor parking garage and three stories of apartment units above the parking garage for a total of four stories. The project is also proposing a roof top patio for tenants. The Planning Commission was very excited about the project and felt it would be a great asset to Downtown Hutchinson. The Planning Commission voted 7-0 to recommend approval of the project. BOARD ACTION REQUESTED: Approval of site plan review. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15861 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN REVIEW FOR THE LANDING AT 126 Franklin St NW. FACTS The City of Hutchinson is the owner of property located at 126 Franklin St NW in Hutchinson; and, 2. The subject property is legally described as: Lots 1, 2, 3, 4, and 5 in Block 41 North Half Hutchinson, McLeod County, Minnesota. 3. GC Real Estate Partners has applied for a site plan review for the construction of a 79-unit apartment building at this location. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well -planned, stable urban conditions. 5. The Planning Commission met on April 15, 2025 and considered the request and recommended approval of the site plan with the following considerations: a. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. b. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. C. Add a driveway access of Glen St. NW. d. Parking lot turnaround diameter likely needs to be increased to meet fire code. e. Remove or fill existing sanitary sewer with sand or other approved method by City of Hutchinson City Engineer. f. Remove small portion of patio from 50-foot setback area. g. Clarification needed on stormwater pond and whether it is wet or dry pond. City Engineer needs to sign off on final design. h. Sidewalks will be needed on South and East side of projects in City right-of-way. Final determination if sidewalk is needed on west side needs to be made. Comments related to Civil plans need to be addressed that Dan Jochum sent to project team and project engineer on April 11, 2025. 6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on April 22, 2025 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan with the following conditions. a. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements Findings of Fact — Resolution # 15861 The Landing Site Plan Review Final Plat Page 2 and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. b. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. C. Add a driveway access of Glen St. NW. d. Parking lot turnaround diameter likely needs to be increased to meet fire code. e. Remove or fill existing sanitary sewer with sand or other approved method by City of Hutchinson City Engineer. f. Remove small portion of patio from 50-foot setback area. g. Clarification needed on stormwater pond and whether it is wet or dry pond. City Engineer needs to sign off on final design. h. Sidewalks will be needed on South and East side of projects in City right-of-way. Final determination if sidewalk is needed on west side needs to be made. i. Comments related to Civil plans need to be addressed that Dan Jochum sent to project team and project engineer on April 11, 2025. APPLICABLE LAW 1. The site plan review request meets the standards as required in Section 154.174 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW The proposed site plan preserves and promotes attractive, well -planned, stable urban conditions. 2. The requested site plan is consistent with the comprehensive plan. 3. The proposed use is designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan approval located at 126 Franklin St NW, Hutchinson, MN is approved. Adopted by the City Council this 22nd day of April, 2025. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor THE [RHOING NUTCHINSON, MN REAL ESTATE AM " ""' COLE GROUP ......I .UP f L�16mom" A R C H I T E C T S PARTNERS TLumber One Avon . 011 • 0 • • .I 216 Park Avenue S., Suite 162 • St. 6- MN 56301 PM1one. (3zo) 65a 65Jo Fax: (;zo) x3o-65]0 MIN no HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP Date: April 11, 2025 for April 15, 2025 Planning Commission Meeting Application: The Landing Project Site Plan Review — 126 Franklin St NW Applicant: GC Real Estate Partners Owner: City of Hutchinson Site Plan Review: GC Real Estate Partners has submitted a site plan for the former Medical Center site that is owned by the City of Hutchinson. The City has been working closely with GC Real Estate Partners for the past six -months or so on a concept plan for this site. The proposal is for a 79-unit apartment complex with a first -floor parking garage and three stories of apartment units above the parking garage for a total of four stories. The project is also proposing a roof top patio for tenants. Indica s property desc nbad in this notice .6 a-�-- * 145 CEDAR AVE NW * 135 _ I 125 r 1 x ? 145 135L7 LL FIRST AVE NW GENERAL INFORMATION Existing Zoning: R-2 Residential Property Location: 135/145 15t Ave NW — 125, 135, 145 Glen St NW. Existing Land Use: Vacant — former single-family homes/medical center Adjacent Land Use/Zoning: Commercial and Residential Downtown Plan: Multi -family redevelopment Zoning History: Single-family homes built in 1930s-1950s were bought be City a few years ago and demolished for redevelopment. Applicable Regulations: Sections 154.174 of the City Code Site Plan: The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well -planned, stable urban conditions. The following is an overview of site plan considerations. Please note, the full engineered site plans are attached following this report. Site After a decision is made on the site plan the site will be need to be platted. The thought is that the setback area (50 feet) along the riverfront will be a public parcel owned by the City and the pond area will also be owned by the City. The rest of the site would be the lot for the Apartment project and owned by the developer. Building: The building is proposed to be a four-story urban/downtown apartment building. The site is zoned C-3 Central Commercial District and apartments are allowed on upper levels in this district. The first floor of the building will be a parking garage for tenants. Above the parking garage will feature three additional floors of apartment units for a total of 79-units. Below is an example of what the building will look similar to. The developer is planning on having a building elevation of the building they are proposing at the Planning Commission meeting. Figure 1 Willmar Example Figure 2 Twin Cities Example The City acquired the Medical Center site about 10-years ago. The Medical Center was a blighted building that had sit vacant for many years. The site had been identified for redevelopment in the 2013 Downtown Plan. As time went on it was obvious that a larger site was needed to make a redevelopment project work. The City was able to get a FEMA flood plain grant to buyout the houses at 125, 135 and 145 Glen St. NW to make the site larger. It was known that stormwater ponding would be required for this project and the FEMA grant was a perfect opportunity to buy out properties in the floodplain and convert those properties into a stormwater pond/open space for the redevelopment project. Additionally, two other properties were acquired at 135/145 1st Avenue NW so that the entire block would be available for the redevelopment. Figure 3 2023 Downtown Plan Concept The 2023 Downtown Plan noted that Downtown Hutchinson needs more residents to support Downtown so that retail stores, restaurants/entertainment establishments remain viable or grow stronger. This site provided the best opportunity to bring a project into Downtown Hutchinson because the City already owned the entire block. The City and EDA were looking for a high - quality project that would enhance Downtown Hutchinson and chose to work with GC Real Estate Partners because of their experience with similar high -quality projects in the area (Willmar and Litchfield). In order to best maximize the site and to get a high -quality project with more amenities than usual (parking garage, roof -top patio, riverfront patio, better building finishes) the project needs to have a minimum of 79-units to make the project financially feasible. The 79-units also meet the City's goal of adding more people that are going to live, work, shop and recreate in Downtown Hutchinson. The project is going to have a flat roof to have a 'downtown" look and feel similar to many of the existing downtown buildings. The flat roof also allows to basically add another floor as compared to a pitched roof building and have the same building height/mass. In order to achieve 79-units with a pitched roof building it would have looked like a five -story building. Frgure 626 Medium-0ensify Housing Reeedenf Figure 4 Housing Examples from Downtown Plan There will be a mix of unit types in the apartment ranging from studio apartments all the way to three -bedroom units. Unit size will range from just over 600 square feet to almost 1,500 square feet. The exact mix of unit types is still being finalized. Many units will have an outdoor balcony as well. Staff is comfortable with the density of the project. We are confident that the building will look very nice and fit in nicely to Downtown Hutchinson. There will be more discussion on the look of the building at the Planning Commission meeting when we say the actual rendering of this project versus the examples from other communities. Open space is also an important aspect of a multi -family project such as this. There will be open space between the apartment building and the river as well as open space around the stormwater pond in the NW portion of the site. Additionally, there are several parks and recreational amenities near by such as Cedar Park, Girl Scout Park, Fireman's Park and the Luce Line Trail for residents to utilize. Parking/Access/Circulation It should be noted that within the C-3 Central Commercial Zoning District there are no off-street parking requirements. This project obviously needs parking and there are approximately 55 parking stalls in the parking lot adjacent to the building and approximately 66 stalls within the building. Additionally, there is a large public parking lot located adjacent to the site south of 1st Ave. NW and east of Glen St NW. It should be noted that one more accessible parking stall will be needed on the outside parking lot to meet code. The site plan has access coming off 1st Ave NW. Staff has reviewed this and would like to see another access point off Glen St NW for better access with Fire Trucks and Emergency vehicles. The existing access of 1st Avenue NW can stay in place or it could be located to Glen St. NW. City staff will discuss this with the project team. Additionally, the diameter of the turnaround area looks like it will need to be increased to meet fire code. Sidewalks will be required on the east and south side of the site. Staff also recommends they be put in on the west side to connect people using the apartment site to Cedar Park and the Downtown sidewalk network. There has been a discussion of a trail connecting Girl Scout Park and Cedar Park along the river. The thought is that this would be a City expense and located within the 50-foot setback area and owned and maintained by the City for public use. The internal sidewalks will need to go to a street or dedicated public way (sidewalk) in order to meet building code. Site Amenities The Site has several amenities for residents of the apartment complex. As noted there will be a rooftop patio that overlooks Downtown Hutchinson. Figure 5 Rooftop Patio Example Also included for amenities is a patio on the north side of the building near the Riverfront. It should be noted that a small portion of this patio is within the 50-foot setback line and if the City owns the setback area it would be best to adjust the patio out of the setback area completely. Lastly, there is a small dog park area for residents that is on the west side of the building near the pond. Landscaping and Lighting: The City has reviewed the initial landscape plans and would like to have the scotch pine switched out to swiss stone pine as the scotch pine have not doing well in Hutchinson due to fungal issues. We will review the final landscape plans when the building permit is submitted to make sure everything is good. Staff will review final lighting with the building permit to ensure it works. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Utilities As the developer is aware the sanitary sewer line that goes through the site needs to be relocated. The City and the developer are working together on this and the City will reimburse the developer for this work as part of this development project. The details would be worked out in the project development agreement. The City would like the existing sanitary sewer service to be filled with sand or removed since it is running under where the building is proposed. If it were to collapse in the future it could cause issues for the building due to its size. Once the new sewer line is in place the easement for the existing sewer line will need to be vacated. In addition to the stormwater relocation the fiber duct bank in the existing alley also needs to be relocated and this is being planned by Nuvera as we speak. The alley would be vacated at the time the site is platted. Stormwater Management: The project currently is proposed with a 'dry -pond" infiltration basin according to the City Engineer. City staff is interested finding out why a 'dry -pond" was chosen versus a normal stormwater pond. A couple of the possible issues are related to if the "dry -pond" will meet requirements for both water quality and rate control since the lot is in the shoreland area and needs to account for all impervious surface over 25%. Additionally, since the elevation of the "dry -pond" is about a foot below the normal water level of the river, staff is concerned it may be wet at the bottom all of the time and difficult to maintain. Since this ultimately will be a City pond there needs to be discussion with the development team on the best type of pond for this location. There are existing stormwater lines on the eastern and southern portion of site with a portion being on the site and others in the right-of-way. These existing stormwater pipes will need to continue to function and the drainage be managed properly. Floodplain Much of the site is within the 100-year floodplain as mapped by FEMA. The building site is proposed to be brought up out of the 100-year floodplain so that the site is usable. The base flood elevation in this area is 1044 and the finished floor elevation of the building is proposed to be 1048.75 which is out of the floodplain. It has been increasingly difficult to get affordable flood insurance and this is something the developer should be aware of. There is also an option to do a FEMA Letter of Map Amendment to get a piece of property out of the 100-year floodplain it meets all of the criteria. One of the criteria is having the area 15 feet around the building also at least one foot above the flood elevation. City staff suggests working with the project engineer to determine if this could be done so that the option remains to apply for a FEMA Letter of Map Amendment in the future if the developer so chooses. The City want to point this out in the early stages so any changes can be made if the developer chooses. Future Approvals Needed As noted above there are several other steps needed for this project to get fully approved. The area needs to be re -platted to outline the areas owned by the City and Developer. Additionally, the alley and the existing storm sewer easement need to be vacated. The City Shoreland ordinance has several requirements that will need to be met and those will require a Conditional Use Permit and Planned Unit Development because of the multi -family nature and density of this project. Staff has been working with the DNR to make sure we are on the right track. These applications will be forthcoming. Lastly, a development agreement between the City and Developer will be needed. Recommendation: Staff recommends approval of the site plan with the following items to be addressed: 1. Any reconstruction of existing infrastructure within City of Hutchinson right of way or easement areas shall be the developer's responsibility, including necessary improvements and associated costs. This work shall meet all of the City's engineering standards and be approved by the City. 2. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. If the proposed work impacts roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. 3. Add a driveway access of Glen St. NW. 4. Parking lot turnaround diameter likely needs to be increased to meet fire code. 5. Remove or fill existing sanitary sewer with sand or other approved method by City of Hutchinson City Engineer. 6. Remove small portion of patio from 50-foot setback area. 7. Clarification needed on stormwater pond and whether it is wet or dry pond. City Engineer needs to sign off on final design. 8. Sidewalks will be needed on South and East side of projects in City right-of-way. Final determination if sidewalk is needed on west side needs to be made. 9. Comments related to Civil plans need to be addressed that Dan Jochum sent to project team and project engineer on April 11, 2025. OTTER LAKE/SOUTH FORK CROW RIVER SITE PLAN IST A V E. scare. GENERAL SITE NOTES (D SITE KEYNOTES A MAT� C3 SITE DETAILS (SI-OX)O_ SITE LEGEND - - - - - - - - - - - - - - - FOR PERMIT APPROVAL GRADING LEGEND GRADING NOTES Z'R-ITUOR'D TTHM�T FOR PERMIT APPROVAL GENERAL WATERMAIN &SANITARY SEWER NOTES UTILITY LEGEND FOR PERMIT APPROVAL RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. CONSIDERATION OF A RESOLUTION AUTHORIZING THE EXECUTION OF A TAX INCREMENT FINANCING NOTE Agenda Item: RELATING TO THE DROPTINE PROPERTIES, LLC PROJECT AND AUTHORIZATION FOR MAYOR AND STAFF TO SIGN Department: EDA LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: none Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City's legal consultant for tax increment financing projects is recommending that the City council adopt a resolution authorizing the execution of a tax increment financing note for TIF District 4-21, the Systems -West building in the industrial park, built by Droptine Properties, LLC. This should have been done when the TIF District was first established, however our TIF Consultant neglected to inform city staff of that at the time, so this is essentially "tying up loose ends." The purpose of the tax increment financing note is to insure that the City can be reimbursed for the cost of the industrial park lot, which it sold to Droptine Properties for $1, as an incentive to build the Systems -West Building. ATTACHED for your review are the Resolution and the TIF Note. The city attorney has reviewed the documents and found everything to be satisfactory. If you have any questions or need additional information, please give me a call anytime at 234-4223. BOARD ACTION REQUESTED: Approval of resolution and authorization for Mayor and City Staff to sign. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15862 RESOLUTION AUTHORIZING THE EXECUTION OF A TAX INCREMENT FINANCING NOTE RELATING TO THE DROPTINE PROPERTIES, LLC PROJECT BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Recitals. 1.01. The City has established Tax Increment Financing District No. 4-21 in Development District No. 4 (the "TIF District"), approved a Tax Increment Financing Plan (the "TIF Plan") therefor, and executed that certain Development Agreement, dated as of June 24, 2020 (the "Development Agreement"), between the City and Droptine Properties, LLC, for the purpose of financing project costs, including those incurred by the City and identified in Schedule B to the Development Agreement (the "City Costs"); all pursuant to and in conformity with applicable law, including Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the "Act"). Section 2. Approval of Development Agreement. 2.01. There has been prepared and presented to the Council for its consideration a certain Limited Revenue Taxable Tax Increment Note (the 'Note") for the City to issue to itself to document the City's intention to reimburse itself with tax increment generated from the TIF District for the City Costs. 2.02. The Council hereby approves the Note substantially in the form presented to the Council and hereby authorizes Mayor and City Administrator, in their discretion and at such time, if any, as they may deem appropriate, to execute the same on behalf of the City, and to carry out, on behalf of the City, the City's obligations thereunder. 2.03. The approval hereby given to the Note includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by legal counsel to the City and by the officers authorized herein to execute said Note prior to its execution; and said officers are hereby authorized to approve said changes on behalf of the City. The execution of the Note by the appropriate officers of the City herein authorized shall be conclusive evidence of the approval of such Note in accordance with the terms hereof. In the event of absence or disability of the officers, the Note may be executed without further act or authorization of the Council by any duly designated acting official, or by such other officer or officers of the Council as, in the opinion of the City Attorney, may act in their behalf. 2.04. Upon execution and delivery of the Note, the officers and employees of the City are hereby authorized and directed to take or cause to be taken such actions as may be necessary on behalf of the City to implement the Note. 2.05. The Council hereby determines that the execution and performance of the Note will help realize the public purposes of the Act. Upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the Resolution was declared duly passed and adopted. Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administator No. R-1 UNITED STATES OF AMERICA STATE OF MINNESOTA CITY OF HUTCHINSON LIMITED REVENUE TAXABLE TAX INCREMENT NOTE NO. 1 PRINCIPAL AMOUNT: THREE HUNDRED TWENTY-SIX THOUSAND SIX HUNDRED SEVENTY-FIVE DOLLARS INTEREST RATE: 0.00% $326,675 The City of Hutchinson, Minnesota (the "City"), for value received, promises to pay, but solely from the source, to the extent and in the manner hereinafter provided, to itself (the "Owner"), the principal sum of three hundred twenty-six thousand six hundred seventy-five dollars ($326,675), in semi-annual installments payable on August 1, 2022, and on each February 1 and August 1 thereafter up to and including February 1, 2031 (each being a "Scheduled Payment Date"). No interest shall accrue on this note (this "Note"). This Note is subject to prepayment on any Scheduled Payment Date at the option of the City, in whole or in part, without premium or penalty. This Note is a special and limited obligation and not a general obligation of the City. This Note has been issued by the City in aid of financing the project costs incurred by the City and identified in Schedule B to that certain Development Agreement, dated as of June 24, 2020 (the "Development Agreement"), between the City and Droptine Properties, LLC, and is issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including M.S., Sections 469.174 through 469.1794. THIS NOTE IS NOT PAYABLE OUT OF ANY FUNDS OR PROPERTIES OTHER THAN AVAILABLE TAX INCREMENT, AS DEFINED BELOW. The Note Payment Amounts due hereon shall be payable solely from a portion of the tax increments calculated annually, less the City's administrative fee of five percent (5%) from the Property within the City's Tax Increment Financing District No. 4-21, which are paid to the City and which the City is entitled to retain pursuant to the provisions of M.S., Sections 469.174 through 469.1794, as the same may be amended or supplemented from time to time (the "Available Tax Increment"). THE CITY MAKES NO REPRESENTATION OR COVENANT, EXPRESS OR IMPLIED, THAT THE AVAILABLE TAX INCREMENTS WILL BE SUFFICIENT TO PAY, IN WHOLE OR IN PART, THE AMOUNTS WHICH ARE OR MAY BECOME DUE AND PAYABLE HEREUNDER. 4923-4239-1572\1 The City shall pay to the Owner on each Scheduled Payment Date all Available Tax Increment on that date to the extent necessary to pay principal then due and any past due installment. To the extent that the City is unable to pay the total principal due on this Note at or prior to the February 1, 2031, maturity date hereof as a result of its having received as of such date insufficient Available Tax Increment, such failure shall not constitute a default under this Note and the City shall have no further obligation hereon. This Note shall not be payable from or constitute a charge upon any funds of the City, and the City shall not be subject to any liability hereon or be deemed to have obligated itself to pay hereon from any funds except the Available Tax Increment, and then only to the extent and in the manner herein specified. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Constitution and laws of the State of Minnesota to be done, to have happened, and to be performed precedent to and in the issuance of this Note have been done, have happened, and have been performed in regular and due form, time, and manner as required by law; and that this Note, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation thereon. IN WITNESS WHEREOF, the City of Hutchinson has caused this Note to be executed by the manual signatures of the Mayor and the City Administrator and has caused this Note, effective as of June 24, 2020, to be issued as of , 2025. Mayor City Administrator 2 4923-4239-1572\1 c� HUTCHINSON CITY COUNCIL H UTC H I N SO N Request for Board Action A CITY ON PURPOSE_ 2025 Memorial Day Parade Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/22/2025 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The VFW Post 906 in partnership with the American Legion Post 96 are requesting a permit to conduct the 2025 Memorial Day Parade May 26th, 2025. This request requires Hassan St be closed to public traffic between 3rd Ave SE and 1st Ave NE during the hours of 9:00 am to 10:00 am for the Annual Memorial Day Parade. My staffand I have reviewed the request and are confident that we can meet the needs of VFW Post 906 and American Legion Post 96. The following is a synopsis of the request: Event Name: Memorial Day Parade Event Location: Hassan St. from 3rd Ave. SE- Veterans Memorial Park 255 1 St Ave NE Event Times: 8:30 a.m. parade staging Faith Lutheran Church, 9 a.m. Parade, 10 a.m. program Vets Park. A memo outlining this request is attached. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Gary Forcier and Councilors FROM: Chief Tom Gifferson DATE: 04-16-2025 RE: Memorial Day Parade This memorandum outlines the Hutchinson American Legions/Hutchinson VFW request to hold a parade on Memorial Day May 26th, 2025 Event Name: Memorial Day Parade Primary Contact: VFW Commander Event Location: Hassan St. from 3rd Ave. SE- Veterans Memorial Park 255 1st Ave NE Event Times: 8.30 a.m. parade staging Faith Lutheran Church, 9 a.m. Parade, 10 a.m. program Vets Park. Brief Description: 20-unit Parade celebrating Memorial Day with a program to follow. There is no charge for this event. Alcohol -No Alcohol will be served at this event Security -No security will be required; however, officers will monitor intersections during the parade. Amplified Sound- PA system during the program Tents and Canopies -None Other -N/A Stages/Platforms-None u == HUTCHINSON A CITY ON PURPOSE. Garbage -Current containers along route and in park no extras planned for. Restrooms-Current facilities in park no extras planned for. Street Closures- Hassan St. from 3rd Ave. SE to 1st Ave NE. and 1st Ave NE to Adams St NE. City Departments affected - Police -traffic control, monitoring intersections, planning and organization Rain Location. Faith Lutheran Church. Parks -Veterans Memorial Park Maintenance set up and clean up Streets- Placement and pickup of barricades u == HUTCHINSON A CITY ON PURPOSE. c� HUTCHINSON CITY COUNCIL H UTC H I N SO N Request for Board Action A CITY ON PURPOSE_ 2025 Dairy Days Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Chamber Ag Business Association is hosting its annual Dairy Days in Library Square on June 6th, 2025 from 11:00 am to 1:00 pm. A memo outlining this event is attached to this form. Event organizers are requesting approval of the following items: Temporary exemption from Hutchinson City Ordinance 93.41 prohibiting the keeping of farm animals within city limits. The closure of First Ave SE from Main St to Hassan St from 8:00am to 4:00 pm on the day of the event. Sound amplification will be utilized but is permitted through the park reservation process. This has always been a well organized event. Approval is recommended. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Forcier and City Councilors FROM: Chief Tom Gifferson DATE: 04-16-2025 RE: Dairy Days This memorandum outlines the Hutchinson Chamber Ag Business Association request to hold the annual Dairy Days event on June 6th 2025 in Library Square. Event Name: Dairy Days Primary Contact: Valerie Mackethun 320-234-0785 Event Location: Library Square Event Dates/Times: June 6t" 2025 11 am-1 pm Event time / 8 am -4 pm set up and clean up Brief Description: Event including music, contests and lunch being served by the association. Alcohol -No Alcohol will be provided Security -No security will be required; however, officers will monitor the park on their regular patrol Amplified Sound- Amplified Music in the Bandshell Tents and Canopies -N/A Other -N/A Stages/Platforms-Use of the Bandshell Trash Collection -Current containers in park, plus extra from the Parks Department u == HUTCHINSON A CITY ON PURPOSE. Restrooms-Current facilities and addition through Mini Biff Street Closures- 1st Ave SE. from Main St. to Hassen St. Livestock -Exemption to the livestock in city limits for a cow milking contest. City Departments affected Police -Monitor park, weather and aid with planning and organization Will also close 1st Ave. Parks -Park Maintenance, set up and clean up. Streets- None u == HUTCHINSON A CITY ON PURPOSE. c� HUTCHINSON CITY COUNCIL H UTC H I N SO N Request for Board Action A CITY ON PURPOSE_ 2025 Water Carnival Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/22/2025 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I am in receipt of a letter from Kati Klitzke and the Water Carnival Committee in reference to the 2025 Water Carnival Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past, the Water Carnival Committee has assured us that they have been in contact with the other city departments mentioned in the attached request. The Police Department looks forward to working with those departments and the Hutchinson Jaycees to ensure another safe and successful Water Carnival Celebration. The following is a brief synopsis of this request: Event Name: 82nd Hutchinson Jaycees Water Carnival Primary Contact: Kati Klitzke- Commodore 320-296-1592 Event Location: Several locations throughout the city including the Grand Day Parade route but most events including, but not limited to the Boat Parade, Kiddy Day, and Community Day activities would be held at Masonic West River Park 103 Les Kouba Parkway. Event Dates/Times: June 9th-15th, 2025. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 10,000.00 Funding Source: FTE Impact: 28.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Friday, March 21, 2025 Matt Jaunich, City Administrator City of Hutchinson I I I Hassan Street SE Hutchinson, MN 55350 Mr. Jaunich, The 82"d Annual Hutchinson Jaycee Water Carnival city festival is scheduled to take place from June 9 to June 15, 2025. The entire committee is dedicatedly working to ensure its success. We hereby request the issuance of approvals and permits for the upcoming 2025 Water Carnival as outlined below: 1) We are excited to announce the return of Music in the Park, which serves as the official kickoff to Water Carnival week. This event is scheduled for Monday, June 9 and will take place in Library Square, with the McLeod Couty Fairgrounds serving as the alternative location in case of inclement weather. The Music in the Park committee will be coordinating this event, and it will feature the Water Carnival's medallion hunt kickoff and food vendors. All planning and permitting responsibilities will be managed by the Music in the Park committee. 2) We have engaged Mini Biff, Inc. to supply portable lavatory services for the Boat Parade on Thursday, June 12; Community Day on Saturday, June 14; the Grande Day Parade on Sunday, June 15; and the Outdoor Concert on Sunday, June 15. 3) The Boat Parade is scheduled for Thursday, June 12 and it will utilize the Roberts Park parking lot. The Hutchinson Police Department has agreed to provide assistance for the event to ease parking congestion. Additionally, we intend to host musical entertainment on the RiverSong Stage during the Boat Parade, from 7:00 pm until 9:00 PM. We aim to offer parking spots throughout Masonic/West River Park for spectators of these events. 4) We are collaborating with Melissa at the City of Hutchinson to secure a temporary liquor license for vending beer and alcoholic beverages during the Boat Parade on Thursday, June 12, until the conclusion of the music at 9:00 PM, and also during the events at West River Park on Saturday, June 14 until 4:00 PM. Furthermore, we have applied for liability insurance through the Minnesota Jaycees and will be submitting the necessary permit application to the city. Our partnership with the Hutchinson Police Department ensures a smooth operation for these events. 5) We intend to host our annual outdoor children's musical event, The Teddy Bear Band concert, at Library Square on Friday, June 13 at 12:00 PM. The Rec Center will be used as a back up location in case of inclement weather. The Hutchinson Police Department will help coordinate traffic and parking, given the nearby road construction that is scheduled to take place in summer 2025. 1 6) Community Day is scheduled for Saturday, June 14 and will feature various activities for kids including bounce houses, food trucks, and participation from many local groups/clubs. There will also be several events happening on this day. There will be a Bean Bag Tournament at 10:30 AM, Kids/Puppy Parade at 11:00 AM, Junior Royalty Coronation at 11:30 AM, raffle prizes and Cardboard Boat Races at 12:00 PM, all of which will take place at West River Park, with the Rec Center as our rain location. We are collaborating with the DNR and the Hutchinson Police Department to ensure smooth logistics for the Cardboard Boat Races. The Hutchison Police Department has also been notified of the Kids/Puppy Parade and will oversee traffic management during the event. The Pickleball Tournament will be held at another location, the Park Elementary courts, and will begin at 8:00 AM. 7) The Hutchinson Jaycees will host an inaugural Kids First fun run/walk from 8:00 AM to 10:30 AM, which will start at the Luce Line Trail near West River Park. All planning and permitting responsibilities will be managed by the Hutchinson Jaycees. 8) A new event, a Walleye Fishing Tournament, is scheduled to take place on Sunday, June 15 from 7:00 am to 12:00 PM. This event will be hosted by a local fishing enthusiast group and will take place at the Robert's Park Boat Landing and in Otter Lake/Crow River. All planning and permitting responsibilities will be managed by the group. 9) Close the designated streets and issue a parade permit for the Grande Day Parade on Sunday, June 15, spanning from 10:00 AM to 4:00 PM. We aim to maintain the parade route from the previous year, commencing at Main Street and 1st Ave NW, moving south on Main Street, west on 4tn Ave SW, south on Lynn Road and concluding at the intersection of Miller Ave and Lynn Road. We anticipate Mn Dot will grant approval for the identical route as last year. Once again, we request no parking on 1st Ave SE from Main Street to Hassan St., 2nd Ave NW/Franklin St. to Washington Ave., and no parking in the parking lot behind Dunn Brothers Coffee to accommodate the space required for parade units. 10) Close or monitor intersections at all essential points along the Grande Day Parade route on Sunday, June 15, from 10:00 AM to 4:00 PM. This includes the placement of no parking signs in designated areas, as determined by the Hutchinson Police Department. 11) We are hosting an Outdoor Concert the evening of Sunday, June 15 from 7:00 PM to 10:00 PM. The South 40 Band will be featured at the concert at West River Park on the RiverSong stage. Following the conclusion of the concert at 10:00 PM, we plan to showcase our fireworks display. To ensure a smooth event, we are collaborating with the Hutchinson Police Department on logistics. Additionally, we kindly request the presence of two Police Officers and lighting support from Creekside Soils to illuminate the parking area. 12) Grant a permit for a fireworks display on Sunday, June 15, starting at approximately 10:00 PM, to take place over the Crow River. We are seeking permission to launch the fireworks from a barge positioned on the river. Our engagement with the fireworks company includes their efforts to coordinate with relevant authorities to secure approval for set -back requirements and other necessary considerations. We request that no parking be permitted 01 on School Rd from Hwy 7 W to Lewis Ave during the event. The Fire Department Chief will be kept informed about the planned fireworks display, and the Water Carnival committee will coordinate with the Sheriff's Department, Fire Department, and Ambulance services to provide support and ensure a safe and well -managed event. 13) We would deeply appreciate your continued support of the Water Carnival with your historical contribution of $2,000 for the evening fireworks display on Sunday, June 15. The Hutchinson Jaycee Water Carnival is a not -for -profit event, and the Jaycees would be grateful for the waiver of any fees or facility rentals throughout Water Carnival to offset costs and ensure continued success of our celebration. We express our warmest gratitude for the support received from the City of Hutchinson and its staff, without which a community celebration of this scale would not be possible. For any inquiries, concerns, or if you require further information, please feel free to contact me directly. Thank you, Kati Klitzke 2025 Commodore Hutchinson Jaycee Water Carnival 320-296-1592 commodore@watercarnival.org cc: Tom Gifferson, Police Chief Scott Weibel, Ambulance Services Mike Schumann, Fire Chief Lynn Neumann, PRCE Director 3 c� HUTCHINSON CITY COUNCIL H UTC H I N SO N Request for Board Action A CITY ON PURPOSE_ 2025 Arts and Crafts Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/22/2025 Application Complete Yes Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The 51st Annual Arts and Crafts Festival is being held September 12th and 13th, 2025 in Library Square. The Hutchinson Chamber of Commerce is requesting support and certain permissions for the event. Those requests and permissions are outlined in the attached memo and also in the letter submitted by Chamber President, Valerie Mackenthun. Hutchinson Police Services staff has reviewed the request and the plans for the 2025 Arts and Crafts festival and we look forward to assisting the Chamber with this event again this year. I recommend approval of the request. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: Funding Source: Police Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Honorable Mayor Forcier and City Councilors FROM: Chief Tom Gifferson DATE: 04-16-2025 RE: Arts and Crafts Festival This memorandum outlines the Hutchinson Chambers request to hold the 51 st annual Arts and Craft Festival September 13th and 14th 2025 in Library Square. This request would also include the Hutchinson Ambassadors request to hold the Taste of Hutchinson on First Ave SE on the same dates. Event Name: Arts and Crafts/Taste of Hutchinson Primary Contact: Valerie Mackenthun 320-234-0785 Event Location: Library Square Event Dates/Times: September 11th 8 am (set up); September 12th 10 am-6 pm. and September 13th 2025 9 am to 6 pm (including clean up). Taste of Hutchinson hours may be extended on Friday evening based on their music schedule Brief Description: A craft vendor show, with food and beverage vendors Alcohol -will be sold by a licensed vendor Security-HPD will be on site during the event and provide overnight security if staffing allows Amplified Sound- Amplified Music on a stage near 1st and Hassan Tents and Canopies- Vendor tents u == HUTCHINSON A CITY ON PURPOSE. Other -N/A Stages/Platforms-portable stage Garbage -Current containers in park, plus extra from the Parks Department and outside vendors Restrooms-Current facilities and additional through Mini Biff Street Closures- First Ave SE. from Main St. to Hassan St; Hassan St. from Washington Ave. to Second St SW. Limited parking on Main St and Washington Ave. near the park City Departments affected Police -Monitor park, weather and aid with planning and organization Will also close 1st Ave. On site during the event Parks -Park Maintenance, set up and clean up. Streets- Assist with barricades u == HUTCHINSON A CITY ON PURPOSE. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 4/9/25 - 4/22/25 Check Date Check# Name Description Amount 4/4/2025 EFT EFTPS Payroll Report 3/16/25 - 3/29/25 83,832.84 4/4/2025 EFT MN Dept of Revenue Payroll Report 3/16/25 - 3/29/25 16,061.10 4/4/2025 EFT MNDCP Payroll Report 3/16/25 - 3/29/25 325.00 4/4/2025 EFT Child Support Payroll Report 3/16/25 - 3/29/25 839.86 4/4/2025 EFT UNUM Voluntary Insurance Payroll Report 3/16/25 - 3/29/25 322.86 4/4/2025 EFT PERA Payroll Report 3/16/25 - 3/29/25 67,250.54 4/4/2025 EFT Further HSA Payroll Report 3/16/25 - 3/29/25 19,075.31 4/4/2025 EFT Mission Square Payroll Report 3/16/25 - 3/29/25 5,176.47 4/4/2025 EFT VOYA Payroll Report 3/16/25 - 3/29/25 250.00 4/4/2025 301112 HART Payroll Report 3/16/25 - 3/29/25 521.53 4/4/2025 301113 NCPERS Payroll Report 3/16/25 - 3/29/25 192.00 4/22/2025 301114 CARNICOM, ROBERT UB REFUND 58.42 4/22/2025 301115 HANSON, NANCY UB REFUND 51.66 4/22/2025 301116 HERNANDEZ, JOSE UB REFUND 34.35 4/22/2025 301117 LENZ, DEB UB REFUND 43.68 4/22/2025 301118 MICKE, JAMES & ORDELLA UB REFUND 41.79 4/22/2025 301119 SELLNER, BRITTANY & ANTHONY UB REFUND 241.51 4/22/2025 301120 AARP AARP INSTRUCTION - SR CTR 410.00 4/22/2025 301121 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 320.02 4/22/2025 301122 ACE HARDWARE - 1790 SHOP SUPPLIES - FIRE 9.18 4/22/2025 301123 ACE HARDWARE- 1825 TRAINING SITE MATERIALS, SPRAYPAINT- POLICE 24.17 4/22/2025 301124 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 349.12 4/22/2025 301125 AMERICAN DOOR WORKS REPAIR DOOR 3 ON TIP BLDG - CREEKSIDE 1,839.38 4/22/2025 301126 AMPLIFY FOR CHANGE SUPPORTTO MPCA GRANT- CREEKSIDE 1,200.00 4/22/2025 301127 ANIMAL MEDICAL CENTER ON CROW RIVER ANIMAL IMPOUNDS - POLICE 1,928.00 4/22/2025 301128 APEX ENGINEERING GROUP INC ENVIRONMENTAL TRANSITIONJP- STORMWATER 2,923.00 4/22/2025 301129 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 702.15 4/22/2025 301130 AUTO VALUE - GLENCOE BRAKE CLEANER, WASHER FLUID - HATS 303.12 4/22/2025 301131 AUTO-CHLOR SYSTEM DISH MACHINE CONTRACT- SR DINING 257.05 4/22/2025 301132 BELLBOY CORPORATION COST OF GOODS SOLD - LIQUOR HUTCH 2,803.17 4/22/2025 301133 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,021.49 4/22/2025 301134 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 366.85 4/22/2025 301135 BRADLEY SECURITY & ELECTRIC LLC REPLACE DOOR HARDWARE- LIBRARY 2,169.80 4/22/2025 301136 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 11,899.73 4/22/2025 301137 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 34,622.14 4/22/2025 301138 CARS ON PATROL SHOP LLC WINCH OUT, U3 REPAIRS, TRAINING SITE AUTO EX - FIRE 560.00 4/22/2025 301139 CENTRAL HYDRAULICS GRIDNDER & LOADER PARTS- CREEKSIDE 354.73 4/22/2025 301140 CENTRAL MCGOWAN SUPPLIES, GAS CYLINDER RENTAL - MULTIPLE DEPTS 3,382.75 4/22/2025 301141 CHERRYROAD MEDIA INC BUILDING PERMITAD, LETTING ADS- MULTIPLE DEPTS 329.60 4/22/2025 301142 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 480.95 4/22/2025 301143 COKER COMPOSTING AND CONSULTING SUPPORT TO COMPOST IT RIGHT MPCA GRANT - CREEKSIDE 100.00 4/22/2025 301144 COLDSPRING ROSE NICHE BRONZE PLAQUE - CEMETERY 366.00 4/22/2025 301145 COLORBIOTICS LLC IMPELLER ASSY FOR GRINDER, COLORANT- CREEKSIDE 5,742.54 4/22/2025 301146 CORE & MAIN LP OMNI SOCKET, SOFTWARE TRAINING - WATER 2,193.35 4/22/2025 301147 COREMARK METALS STEEL TUBE - HATS 1,197.90 4/22/2025 301148 CORRA GROUP CREDIT REPORT- POLICE 13.00 4/22/2025 301149 CREEKSIDE SOILS BITCON, DIRT- MULTIPLE DEPTS 491.97 4/22/2025 301150 CRESCENT MOON PRODUCTIONS LLC ICE SHOW LIGHTING - ARENA 2,862.50 4/22/2025 301151 CROW RIVER FLORAL & GIFTS BABY SJOBERG FLOWERS/PLANT- PRCE 58.00 4/22/2025 301153 CZECH, RANDY REIMB: MDH LICENSE RENEWAL - WATER 23.00 4/22/2025 301154 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 43,627.44 4/22/2025 301155 DARLING'S SALES & SERVICE COMPANY WASHER -EXTRACTOR REPAIR - FIRE 1,038.00 4/22/2025 301156 DC DIESEL TEK INC ENGINE 7 TURBO -EXHAUST REPAIRS - FIRE 2,349.35 4/22/2025 301157 DELL MARKETING LP DELL MONITORS - IT 1,312.44 4/22/2025 301158 DISCRAFT INC DISC GOLF BASKET REPAIRS/REPLACEMENT- PARKS 516.88 4/22/2025 301159 DOSTAL, CHRIS REIMB: DULUTH OFFICER SCHOOL- FIRE 387.90 4/22/2025 301160 DRAEGER, TRENT REIMB: SAFETY FOOTWEAR- PARKS 225.00 4/22/2025 301161 DSC COMMUNICATIONS PAGER REPAIRS B.SCHMIDT- FIRE 131.00 4/22/2025 301162 EG RUD & SONS INC SURVEY - HWY 7/22 - ENG 2,800.00 4/22/2025 301163 EHLERS &ASSOCIATES INC TIFCASH FLOW FOR EDA 280.00 4/22/2025 301164 EMERGENCY APPARATUS MAINT ENGINE 2 & 7 REPAIRS - FIRE 896.86 4/22/2025 301165 ERLANDSON, ANDREW REIMB: SAFETY FOOTWEAR- POLICE 225.00 4/22/2025 301166 FARM -RITE EQUIPMENT REPAIRSTO ANGLE BROOM, PLOW PARTS- PARKS 530.14 4/22/2025 301167 FENRICH,TAYLOR REIMB: JURY DUTY - POLICE 9.72 4/22/2025 301168 FINANCE & COMMERCE SUBSC SERVICES DUES & SUBSCRIPTIONS - ENG 384.00 4/22/2025 301169 FIRST ADVANTAGE LNS OCC HEALTH SOLU DRUG TESTING 672.43 4/22/2025 301170 1 FOSTER MECHANICAL TEMPERED STORAGE HEATER REPLACEMENT- STREETS 5,120.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 4/9/25 - 4/22/25 Check Date Check# Name Description Amount 4/22/2025 301171 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 6,750.00 4/22/2025 301172 GALLS LLC NAMETAG - POLICE 10.21 4/22/2025 301173 GARAGE DOOR STORE GARAGE DOOR REPAIR- POLICE 350.00 4/22/2025 301174 GARY PLOTZ REISSUE UB REFUND 61.83 4/22/2025 301175 GRAINGER REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 589.07 4/22/2025 301176 GUTORMSON,CARSON REIMB:MOORHEADSCHOOL - FIRE 59.20 4/22/2025 301177 HACH COMPANY METER, COLORIMETER, PROBES - WATER 6,480.05 4/22/2025 301178 HAGERJEWELRY INC NAMEPLATE, RETIREMENT GIFT- ENG 165.50 4/22/2025 301179 HANSEN TRUCK SERVICE ENGINE 7 TIE -ROD REPAIR - FIRE 429.65 4/22/2025 301180 HARRELL'S LLC FERTILIZER 7-5-15 NURSERY POLYON - CREEKSIDE 3,061.25 4/22/2025 301181 HAYDAY EXPRESS FREIGHT- BAGGED - CREEKSIDE 250.00 4/22/2025 301182 HEALTHPARTNERS INC MEDICAL INSURANCE 155,870.95 4/22/2025 301183 HERALD JOURNAL PUBLISHING PUBLICATIONS- MULTIPLE DEPTS 2,973.50 4/22/2025 301184 HOFFMAN ELECTRIC MN LLC DISMANTLE OLD ELECTRICAL FOR LIBRARY FOUNTAIN 1,392.11 4/22/2025 301185 HOLT-PETERSON BUS HOLT BUS- MAY 2025 SENIOR TOUR 895.00 4/22/2025 301186 HUTCHINSON CHAMBER & TOURISM FEB LODGING TAX 6,345.85 4/22/2025 301187 HUTCHINSON CO-OP FUEL & SUPPLIES - MULTIPLE DEPTS 7,238.28 4/22/2025 301188 HUTCHINSON JAYCEES WATER CARNIVAL SPONSORSHIP 2,000.00 4/22/2025 301189 HUTCHINSON UTILITIES UTILITIES- MULTIPLE DEPTS 112,304.33 4/22/2025 301190 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS- MULTIPLE DEPTS 347.69 4/22/2025 301191 HUTCHINSON WHOLESALE #1552 EQUIPMENT PARTS- MULTIPLE DEPTS 93.39 4/22/2025 301192 HUTCHINSON, CITY OF WATER BILLS - MULTIPLE DEPTS 8,153.42 4/22/2025 301193 INDEPENDENT EMERGENCY SERVICES 911 PS/AU SERVICE - POLICE 10.77 4/22/2025 301194 INGSTAD BROADCASTING ADVERTISING - LIQUOR HUTCH 94.50 4/22/2025 301195 INSELMANN, ERIC REIMB: DULUTH OFFICER SCHOOL- FIRE 100.99 4/22/2025 301196 INTERSTATE BEARING SYSTEMS INC MAR -SF QD BUSHING FOR BAGGER- CREEKSIDE 69.20 4/22/2025 301197 ISD #423 MARCH 2O25 EFCE & COMM ED - PRCE 3,735.16 4/22/2025 301198 JAUNICH, MATT REIMB: COMPASS PEER GROUP MTG - ADMIN 59.50 4/22/2025 301199 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 15,808.64 4/22/2025 301200 KERI'S CLEANING & HANDYMAN SERVICES MONTHLY CLEANING - MULTIPLE DEPTS 4,157.20 4/22/2025 301201 KING OF PORTABLES CORP REFUND AR OVERPAYMENT 259.00 4/22/2025 301202 KLOSS, TOM REIMB: P/U FIREWALL @ LOGIS - IT 82.60 4/22/2025 301203 KNIFE RIVER CORPORATION SEALER FOR SHOP FLOOR - PARKS 77.00 4/22/2025 301204 KODRU EQUIPMENT LLC BUTTERFLY VALVE WITH PNEUMATIC ACTUATOR- WWTP 10,801.26 4/22/2025 301205 KRANZ LAWN & POWER BLOWER FOR STAND ON MOWER- PARKS 1,849.00 4/22/2025 301206 L & P SUPPLY OF HUTCHINSON INC JOHN DEERE MOWER SERVICE SUPPPLIES- WWTP 124.95 4/22/2025 301207 LEAGUE OF MN CITIES K WENDLAND PSHRA MN CHAPTER DUES - ADMIN 75.00 4/22/2025 301208 LEVEL ONE SPECIALTIES EPDXY FLOORING FINISH - PARKS 1,710.00 4/22/2025 301209 LITCHFIELD BUILDING CENTER VMF BATHROOM DOORS 9,828.32 4/22/2025 301210 LOCATORS & SUPPLIES MARKING PAINT- MULTIPLE DEPTS 533.11 4/22/2025 301211 LOGIS LOGIS CONSULTING & SERVICES- MULTIPLE DEPTS 51,583.54 4/22/2025 301212 MACKEDANZ,TONY REIMB:DULUTHOFFICERSCHOOL - FIRE 368.00 4/22/2025 301213 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS- MUTLIPLE DEPTS 263.12 4/22/2025 301214 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACTS- MUTLIPLE DEPTS 1,549.85 4/22/2025 301215 MAVERICK WINE COST OF GOODS SOLD - LIQUOR HUTCH 2,862.04 4/22/2025 301216 MCLEOD COUNTY PUBLIC WORKS SALT 2024-2025 SEASON - STREETS 19,786.65 4/22/2025 301217 MCLEOD COUNTY RECORDER RECORDING FEES - EDA 138.00 4/22/2025 301218 MEI TOTAL ELEVATOR SOLUTIONS ELEVATOR CONTRACT - LIBRARY 236.42 4/22/2025 301219 MENARDS HUTCHINSON REPAIR& MAINTSUPPLIES- MULTIPLE DEPTS 1,144.27 4/22/2025 301220 MID-AMERICAN RESEARCH CHEMICAL BUG KILLER, ROOT CONTROL- MULTIPLE DEPTS 542.44 4/22/2025 301221 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,134.40 4/22/2025 301222 MN DEPTOF LABOR& INDUSTRY BLDG PERMIT SURCHARGE- BLDG INSPEC 918.68 4/22/2025 301223 MOORE, ERIC REIMB: MNRWATRAINING- WWTP 238.79 4/22/2025 301224 M-R SIGN RETIREMENT SIGN - STREETS 87.74 4/22/2025 301225 MYGUY INC CAR WASH SOAP - HATS 1,471.00 4/22/2025 301226 NEW FRANCE WINE COST OF GOODS SOLD - LIQUOR HUTCH 1,842.33 4/22/2025 301227 NEWMAN SIGNS INC STREET SIGNS 685.97 4/22/2025 301228 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 575.15 4/22/2025 301229 NORTHERN ELECTRICAL SOLUTIONS LLC TRAINING SITE LIGHTS - FIRE 2,865.00 4/22/2025 301230 NUSS TRUCK & EQUIPMENT STOCKFILTERS- STREETS 486.58 4/22/2025 301231 NUVERA PHONE SERVICES - MULTIPLE DEPTS 5,289.69 4/22/2025 301232 OLD DOMINION BRUSH CO INC MW106X KEYED IGN SWITCH - STORMWATER 591.19 4/22/2025 301233 O'MALLEY & KRON LAND SURVEYORS INC ALTA SURVEY - EDA 2,500.00 4/22/2025 301234 PAGEL, NICK REIMB: MOORHEADSCHOOL- FIRE 81.51 4/22/2025 301235 PAULSON, DEB REIMB: MWOA MTG - WWTP 109.60 4/22/2025 301236 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,381.00 4/22/2025 301237 1 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,373.84 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 4/9/25 - 4/22/25 Check Date Check# Name Description Amount 4/22/2025 301238 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 27,941.79 4/22/2025 301239 PLUMBING & HEATING BY CRAIG ACCESSABLITY IMPROVEMENTS VMF BATHROOM 4,525.00 4/22/2025 301240 POSTMASTER POSTAGE - UB BILLING 1,930.00 4/22/2025 301241 PREMIUM WATERS SERVICE FEE FOR WATER SERVICE - PARKS 10.99 4/22/2025 301242 PRO AUTO MN INC MS890T RPL REAR MAIN SEAL - STREETS 1,141.64 4/22/2025 301243 QUILL CORP COPY PAPER - POLICE 79.78 4/22/2025 301244 RED BULL DISTRIBUTION COMPANY INC COST OF GOODS SOLD - LIQUOR HUTCH 404.63 4/22/2025 301245 REFLECTIVE APPAREL FACTORY INC HI-VIS STOCK - STREETS 452.22 4/22/2025 301246 REINDERS NEW FOUNTAIN PIECES FOR PLUMBING 325.97 4/22/2025 301247 REVIER WELDING PARTS, REPAIRS - CREEKSIDE 2,323.00 4/22/2025 301248 RICK'S J&R REPAIR & RADIATOR MW879X FLUSH - STORMWATER 352.34 4/22/2025 301249 RMB ENVIRONMENTAL LABORATORIES INC TOXICITY TESTING - WWTP 1,540.00 4/22/2025 301250 ROLLING FORKS VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 540.00 4/22/2025 301251 ROYAL WASH HOUSE LINENS - CITY HOLIDAY PARTY & LARSON INS - EV CTR 188.10 4/22/2025 301252 RU NNING'S SUPPLY REPAIR&MAINTSUPPLIES- MULTIPLEDEPTS 150.69 4/22/2025 301253 S&S TRUCKING LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 3,800.00 4/22/2025 301254 SCHERER & SONS TRUCKING INC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 3,950.00 4/22/2025 301255 SCHMIDT, BEN REIMB: MOORHEADSCHOOL- FIRE 96.93 4/22/2025 301256 SHAW, KAREN YOGA/ PILATES INVOICE - SR CTR 210.00 4/22/2025 301257 SHRED-N-GO 446138 SHREDDING - MULTIPLE DEPTS 70.00 4/22/2025 301258 SITEONE LANDSCAPE SUPPLY MARKING -FLAGS - PARKS 75.00 4/22/2025 301259 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 18,788.62 4/22/2025 301260 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLEDEPTS 665.83 4/22/2025 301261 STREICH TRUCKING LYNDESFREIGHTOUT- CREEKSIDE 1,095.00 4/22/2025 301262 STURGES, JASON REIMB: AUSTIN SCHOOL - FIRE 73.10 4/22/2025 301263 THOMSON REUTERS-WEST CLEAR SEARCH SUBSCRIPTION - POLICE 193.68 4/22/2025 301264 TIDYTIGHTWADS HATS JANITORIAL SERVICE 1,485.75 4/22/2025 301265 TITAN MACHINERY 500 HR SERVICE, CR FOR HEADLAMP - MULTIPLE DEPTS 1,203.84 4/22/2025 301266 T-MOBILE PHONE SERVICES - MULTIPLE DEPTS 2,245.73 4/22/2025 301267 TR EARTHWORKS LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 4,183.14 4/22/2025 301268 TRI COUNTY WATER WATER COOLER RENTAL- HATS 180.00 4/22/2025 301269 TROJAN TECHNOLOGIES CORP U.V SUPPLIES - WWTP 769.60 4/22/2025 301270 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 356.25 4/22/2025 301271 UNITED FARMERS COOP HATS DIESEL FUEL 19,120.46 4/22/2025 301272 USA BLUE BOOK LAB, MAINTSUPPLIES- WWTP 1,132.68 4/22/2025 301273 VERIZON WIRELESS PHONE SERVICES- MULTIPLE DEPTS 611.36 4/22/2025 301274 VIKING BEER COST OF GOODS SOLD -LIQUOR HUTCH 7,727.35 4/22/2025 301275 VI KING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 537.37 4/22/2025 301276 VIVID IMAGE EDA WEBSITE 222.00 4/22/2025 301277 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 16,780.41 4/22/2025 301278 WELCOME NEIGHBOR ADVERTISING - LIQUOR HUTCH 60.00 4/22/2025 301279 WEST CENTRAL SANITATION INC RESIDENTIAL REFUSE 56,415.61 4/22/2025 301280 WIDSETH SMITH NOLTING & ASSOC INC GRANDSTAND RENOVATION 7,070.25 4/22/2025 301281 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 2,694.43 4/22/2025 301282 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 661.00 4/22/2025 301283 ZIEGLER INC REPLACED INJECTORSAND FUEL LINES ON GRINDER- CREEKSIDE 12,817.93 4/22/2025 301284 DULCET NEW FOUNTAIN FOR RIVER 111,400.85 Total - Check Register A: $ 1,122,034.34 Department Purchasing Card Activity - March 2025 Date Department Vendor Name Description Amount 3/2/2025 ADMIN AATRIX SOFTWARE LLC Filing of 1095C 386.21 3/9/2025 ADMIN USPS Certified Letters/Priority Mail 20.75 3/19/2025 ADMIN LEAGUE OF MINNESOTA CITIES Registration forAnnualLMCConference - Matt 425.00 3/23/2025 ADMIN LEAGUE OF MINNESOTA CITIES Safety & Loss Control Workshop - Kellie 20.00 3/23/2025 ADMIN AATRIX SOFTWARE LLC Filing of 1095C 60.03 3/25/2025 ADMIN LEAGUE OF MINNESOTA CITIES Refund of Safety & Loss Control Workshop Fee (20.00) 3/2/2025 CREEKSIDE Mailchimp Monthly subscription for email marketing; newsletter 33.00 3/4/2025 CREEKSIDE AMAZON Equipment hour meters 27.53 3/9/2025 CREEKSIDE APPLE.COM/BILL iCloud storage; Akosek 0.99 3/14/2025 CREEKSIDE AMAZON Cell phone case/protector; CMeuffels 55.49 3/14/2025 CREEKSIDE AMAZON Teflon tape 14.98 3/21/2025 CREEKSIDE SPS COMMERCE Feb 2025 SPS fees; UH 2O1.62 3/27/2025 CREEKSIDE AMAZON 1" hex driver impact socket 27.97 3/28/2025 CREEKSIDE RECYCLING ASSOC RAM/SWANA conference registration; CMeuffels 406.52 3/11/2025 EDA HUTCHINSON ACE Pliers, multi -purpose oil 20.47 3/14/2025 EDA TOWN & COUNTRY TIRE Oil chance & wiper blades, etc. for EDA van 108.66 3/19/2025 EDA JIMMYJOHNS Lunch for Finance Team meeting 102.44 3/28/2025 EDA JIMMYS PIZZA HUTCHINSON Lunch for EDA Board meeting 101.89 3/2/2025 FINANCE AMAZON Library- liquid hand soap 21.98 3/13/2025 FINANCE WAL-MART City Center- soda for vending 55.84 3/18/2025 FINANCE NEW PRAGUE FLORAL & SUCH Water -flowers for funeral (Levine) 57.99 3/20/2025 FINANCE AMAZON CityCenter- highlighters 4.24 3/30/2025 FINANCE AMAZON City Center- label maker tape 9.98 3/31/2025 FINANCE EZBUSINESS FEE Credit Card monthly service fee 15.00 3/9/2025 FIRE FIREHOSESUPPLY Fire hose - half city, half rural 259.41 3/9/2025 FIRE FIREHOSESUPPLY Fire hose - half city, half rural 259.41 3/18/2025 FIRE INN ON LAKE SUPERIOR Duluth Fire School - Inselmann 379.72 3/18/2025 FIRE INN ON LAKE SUPERIOR Duluth Fire School - Dostal 390.39 3/18/2025 FIRE INN ON LAKE SUPERIOR Duluth Fire School - Mackedanz 379.72 3/20/2025 FIRE ULINE SHIP SUPPLIES Organic Composting cans 318.46 3/25/2025 FIRE CASH WISE FOODS Cases of bottled water 33.90 3/31/2025 FIRE HOLIDAY STATIONS Fuel Fire SUV at fire school 46.72 3/5/2025 IT AMAZON Fiber Patch Cable 8.88 3/6/2025 IT AMAZON DVD for body cams videos 25.98 3/7/2025 IT U.S. CAD Bluebeam License/support 2,665.00 3/9/2025 IT AMAZON UPS batteries 55.98 3/10/2025 IT AMAZON Fiber Patch Cable 8.88 3/16/2025 IT AMAZON USB drives 51.98 3/18/2025 IT NETWORKSOLUTIONS Web mail Public Arts 1.99 3/19/2025 IT AMAZON UPS batteries 53.99 3/23/2025 IT BESTBUYCOM Large Screen Televisions - HUC 3,236.72 3/24/2025 IT AMAZON iPad Bags for HUC 149.95 3/25/2025 IT BESTBUYCOM TV mount 162.30 3/26/2025 IT AMAZON iPad Keyboard HUC 467.45 3/27/2025 IT AMAZON Fiber Cable 252.16 3/27/2025 IT BESTBUYCOM iPads HUC 2,579.77 3/27/2025 IT BESTBUYCOM iPads HUC 859.92 3/28/2025 IT AMAZON Mouse Pad Shayla 22.79 3/28/2025 IT MOSYLE BUS Mosyle license 33.00 3/28/2025 IT MOSYLE BUS Mosyle license 55.00 3/2/2025 LIQUOR HUTCH City Hive Inc City Hive monthly fee- Website and online ordering 99.07 3/2/2025 LIQUOR HUTCH FACEBOOK FB advertising 59.96 3/4/2025 LIQUOR HUTCH RITE CloudRetailer annual fee for handheld mobile device 244.82 3/5/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Misc cleaning supplies 53.00 3/7/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Paint for ceiling repair 36.08 3/7/2025 LIQUOR HUTCH AMAZON Swiffer dusting refills 46.74 3/7/2025 LIQUOR HUTCH AMAZON 2 replacement chair mats for office desks 140.62 3/9/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN 3rd replacement chair mat office desk 49.59 3/9/2025 LIQUOR HUTCH HUTCHINSON ACE Nuts and bolts for wine rack repairs 23.96 3/11/2025 LIQUOR HUTCH FACEBOOK FB advertising 10.05 3/13/2025 LIQUOR HUTCH AMAZON Furniture sliders for moving wine racks 7.53 3/14/2025 LIQUOR HUTCH FACEBOOK FB advertising 36.69 3/16/2025 LIQUOR HUTCH RITE Monthly CloudRetailer POS fee 268.44 3/16/2025 LIQUOR HUTCH FACEBOOK FB advertising 30.59 3/16/2025 LIQUOR HUTCH AMAZON Bathroom Tissue 48.48 3/17/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Replacement casters for recycling cart 12.90 3/18/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Replacement lights 12.31 3/18/2025 1 LIQUOR HUTCH AMAZON 1 Misc cleaning supplies 217.55 Department Purchasing Card Activity - March 2025 Date Department Vendor Name Description Amount 3/18/2025 LIQUOR HUTCH AMAZON Business cards for 5 FT employees 80.79 3/20/2025 LIQUOR HUTCH AMAZON Credit Processed w/ Prior Month 18.87 3/27/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Supplies needed to clearcoat new wine racks 103.16 3/27/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Supplies needed to clearcoat new wine racks 19.03 3/30/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN 3 usb flash drives 45.79 3/31/2025 LIQUOR HUTCH AMAZON Sign holders for floor displays 61.48 3/31/2025 LIQUOR HUTCH AMAZON Shelf label holders for new wine racks 9.70 3/2/2025 PARK & REC WHEN I WORK INC Employee Scheduling Software 160.00 3/5/2025 PARK & REC USA FOOTBALL USA Football Membership 40.00 3/6/2025 PARK & REC S&S WORLDWIDE INC Indoor Playground Equipment 89.79 3/7/2025 PARK & REC AMAZON 3 Ring Binder 33.81 3/7/2025 PARK & REC AMAZON Folding Gymnastics Mat 99.99 3/7/2025 PARK & REC AMAZON Loctite Lock for Pickleball Net Bolts 7.09 3/9/2025 PARK & REC S&S WORLDWIDE INC Indoor Playground Equipment 206.98 3/12/2025 PARK & REC AMAZON Bingo Balls 17.63 3/13/2025 PARK & REC DURACARD/PLASTIC RESOURCE Membership Passes for the Aquatic Center 440.00 3/19/2025 PARK & REC AMAZON Dishwasher Chemical for Concessions Stand 36.97 3/20/2025 PARK & REC Prime Video Senior Activities - Movie Rental - "Arthur the King" 4.30 3/20/2025 PARK & REC ANTHEM SPORTS LLC Summer Program Supplies 990.75 3/20/2025 PARK & REC SP OLITA GIFTS Boys Locker Room Project - Vinyl Stickers 216.21 3/20/2025 PARK & REC JOSEPHS GRILL Senior Trips - Meals for Trip - Joseph's Grill 1,052.48 3/24/2025 PARK & REC AMAZON Scorebooks, Tennis Balls 366.73 3/12/2025 PLANNING DEPARTMENT OF LABOR AND INDUSTRY Training Kyle Dimler 85.00 3/12/2025 PLANNING DEPARTMENT OF LABOR AND INDUSTRY Training Dave Halquist 85.00 3/13/2025 PLANNING AMAZON Clock 27.99 3/13/2025 PLANNING AMAZON Calculator 9.69 3/20/2025 PLANNING AMAZON Trash can 37.00 3/28/2025 PLANNING AMAZON Shirts for Dave Halquist 71.71 3/28/2025 PLANNING AMAZON Shirt for Dave Halquist 28.48 3/30/2025 PLANNING AMAZON Hats for Dave Halquist 31.98 3/31/2025 PLANNING AMAZON Hand dryers VMF bathrooms 406.88 3/4/2025 POLICE NATIONAL TACTICAL OFF Erlandson training 779.00 3/4/2025 POLICE MN CHIEFS OF POLICE ASSOC Ament membership 217.00 3/6/2025 POLICE NATIONAL TACTICAL OFF Fenrich training 767.00 3/6/2025 POLICE HOTEL*HOTELBOOKING Fenrich training 546.83 3/6/2025 POLICE HOTELBOOKING*SERVFEE Fenrich training 17.99 3/7/2025 POLICE AMAZON Cleaning supplies 98.97 3/7/2025 POLICE AMAZON Safety Gowns 16.99 3/7/2025 POLICE AMAZON Safety Aprons 13.49 3/11/2025 POLICE AMAZON Clock 16.97 3/16/2025 POLICE GEORGE YOUNGHORSE EZ Up tent/backdrop 1,764.72 3/16/2025 POLICE BCA TRAINING EDUCATION Schmeling Training 75.00 3/16/2025 POLICE AMAZON Keyboard stand 49.99 3/21/2025 POLICE AMAZON Papertowels 56.80 3/21/2025 POLICE STORMTRAININGGROUP.COM DouvierTraining 499.00 3/25/2025 POLICE POST BOARD SERVICE FEE Basten Post Lic. 1.94 3/25/2025 POLICE STATE OF MN POST BOARD Basten Post Lic. 90.00 3/27/2025 POLICE AMAZON Cell Case 13.99 3/27/2025 POLICE AMAZON Charger 18.99 3/28/2025 POLICE LEAGUE OF MINNESOTA CITIES Ament Gifferson Training 40.00 3/30/2025 POLICE CASH WISE FOODS training snacks 26.45 3/2/2025 PUBLICWORKS UPS Head Set Return 19.73 3/4/2025 PUBLICWORKS DEPARTMENT OF LABORAND INDUSTRY Boiler License for MZ 20.00 3/13/2025 PUBLICWORKS CUSTOMER ELATION Monthly Dispatch Services 85.00 3/13/2025 PUBLICWORKS CUSTOMER ELATION Monthly Dispatch Services 85.00 3/14/2025 PUBLICWORKS BASELINE EQUIPMENT COM Replacement Tips for Survey Equipment 74.38 3/16/2025 PUBLICWORKS FRONTIER PRECISION INC Training for CM 120.00 3/18/2025 PUBLICWORKS AMAZON Trash Cans for Bathrooms 23.42 3/20/2025 PUBLICWORKS AMAZON Pens 21.75 3/21/2025 PUBLICWORKS SOFTWASHDEPOT Manifold Block 173.77 3/26/2025 PUBLICWORKS COMMERCIAL DRIVING101 CDL Class for AB 3,000.00 3/26/2025 PUBLICWORKS COMMERCIAL DRIVING101 CDL Class for AB 1,800.00 3/27/2025 PUBLICWORKS POWER PLANTER INC Tree Planting Auger Bit 153.01 3/27/2025 PUBLICWORKS AIRCRAFT SPRUCE AND SPEC Wall Clock for Airport 84.88 Total P-Cards: $ 31,973.77 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATES 4/9/25 - 4/22/25 Check Date Check# Name Description Amount 4/22/2025 301152 CROW RIVER SIGNS ADVERTISING, ENTREPREUNERSHIP - EDA 405.00 Total - Check Register B: $ 405.00 Hutchinson Economic Development Authority 2024 Annual Report Prepared by Miles R. Seppelt, EDA Director Table of Contents Table of Contents i Mission / Vision / Values ii Executive Summary 1 Governance 2 Downtown 3 Downtown Grant & Loan Programs 3 Downtown Redevelopment Projects 4 Child Care Business Development Industrial Development 7 8 Business Retention & Expansion 8 Hutchinson Enterprise Center 9 Industrial Park Activity 9 Workforce Development 10 Marketing 11 Budget & Fund Report 11 Summary 14 Appendix A EDA Year-end Financial Statements, 2024 iii Appendix B Report on 2024 Workplan & Goals iv Appendix C 2025 Workplan & Goals v i I Page JIB Hutchinson MINNESOIA S MANUFACTURING CITY MISSION "why we exist" The mission of the Hutchinson EDA is to facilitate redevelopment, job creation and the success of manufacturing in our community. VISION "what success looks like" Hutchinson will have a vibrant, attractive downtown; be a thriving center for precision, high- tech manufacturing and be recognized as Minnesota's leader in innovative, project -oriented economic development. VALUES "what's important to us" ➢ Commitment to excellence. ➢ Collaboration, partnership & teamwork to achieve common goals. ➢ Integrity, honesty and good communication in our relationships. ➢ Innovation and creativity in the way we do our work. ➢ Achieving results for our community. ii I Page EXECUTIVE SUMMARY Overall 2024 was a successful year for economic development in Hutchinson with significant progress being made on a number of EDA priorities: downtown, childcare business development, grant writing, the Enterprise Center and TigerPath. Highlights for the year included: Downtown • Support provided for downtown ($169,052) o Eight Sign & Awning Grants totaling $12,699 o One Facade Improvement Grant for $6,353 o One Commercial Rehabilitation Loan provided for $150,000 (State Theatre) ■ Developer recruited for Clinic Redevelopment Site (to be The Landing) • DEED Demolition Grant obtained for Jorgensen Hotel Redevelopment ■ Assisted with finding office location for the Hutchinson Station newspaper • Downtown Plan completed Childcare ■ $5,000 in grants provided to help open three new Family Childcare businesses, creating 25 slots ■ DEED grant obtained to assist with opening Guiding Light Early Learning Business Retention & Expansion ■ 2 BR&E visits completed Grant Writing ■ $205,000 in grants obtained o $150,000 demolition grant in support of Jorgensen Hotel redevelopment o $40,000 DEED Childcare Economic Development Grant o $15,000 3M grant in support of TigerPath Industrial Park Development ■ Lot 1140 improvements completed Enterprise Center ■ Smokey Dukes Pretzels recruited, leasing 8,000 sf TigerPath / Workforce Development ■ Women -to -Workforce Intern program launched ■ Grant obtained to bring Paxton -Patterson Labs to middle school / new blood pressure cuffs for CNA program ■ New TigerPath Parent's Guides printed 1 1 P a g e GOVERNANCE EDA Board The Hutchinson Economic Development Authority is governed by a seven -member board of directors appointed by the City Council for six -year terms. Two City Council members serve on the EDA Board, serving as a liaison between the groups. Membership on the Board was stable for 2024. Table 1— Economic Development Authority Board of Directors, 2024 Mike McGraw President 20 State Farm Insurance Jonny Block Vice-president 31h 12 Hillyard Chad Czmowski City Council liaison 16 City Council/Outdoor Motion Jack Daggett Commissioner dm&, 3 Pride Solutions Pat May City Council liaison 2 City Council Corey Stearns Commissioner 10 Stearnswood Mike Cannon Commissioner 9 Citizens Bank Jeremy Carter Ex-officio Hutchinson Utilities Comm. Taking care of the financial aspects of the Economic Development Authority is the EDA Finance Team. Comprised of two EDA Board members and six other members of the community, the Finance Team provides recommendations to the EDA Board on everything from budgets to proposed financial incentives. Attorney Dan Mahon was appointed to a new term in March. Finance Team membership for 2024 is detailed in Table 2, below. Table 2 — EDA Finance Team, 2024 Mike Cannon Chair/ EDA Board Scott Ziegler Member Anthony Hanson Member Jack Daggett Member/ EDA Board Josh Karg Member Eric Lipke Member Josh Laffen Member Dan Mahon Member Citizens Bank Piehl, Hanson, Beckman Citizens Bank Pride Solutions Heartland Ag Systems MITGI Home State Bank McGraw -Mahon Law Office 2 1 P a g e DOWNTOWN Downtown Hutchinson remains a key area of focus for the Hutchinson Economic Development Authority. To that end, the EDA continues its support of downtown through three financial assistance programs and a variety of on -going redevelopment projects including the Jorgensen Hotel and two sites on Franklin Street adjacent to the Crow River. Sign & Awning Grant Program The EDA's Sign & Awning Grant program provides grants of up to $2,000 for business owners to purchase signs and / or awnings for their downtown businesses. No match is necessary. In 2024, eight grants were awarded totaling $12,699. These are detailed in Table 3, below: Table 3 — Sign & Awning Grants 1/24/2024 The Wine Lounge $1,989 2/28/2024 North Star Foundation Properties, LLC $661 8/1/2024 Barbers on Main $1,911 8/28/2024 Hutchinson Center for the Arts $1,015 8/28/2024 Hutchinson Station Newspaper $1,998 9/24/2024 Main Street Antiques $1,930 9/24/2024 Something to Crow About $1,900 12/20/2024 Home Again Boutique 1 295 TOTAL $12,699 Facade Improvement Matching Grant Program The Fagade Improvement Matching Grant Program provides a dollar -for -dollar match up to $7,500 for property owners to make improvements to the front or rear of their buildings, make necessary repairs and / or improve the building's curb appeal. In 2024 one matching grant was awarded totaling $6,353 as detailed in Table 4, below. Table 4 — Fa5ade Improvement Matching Grants Approved 6/26/2024 140 Main Street North — Kirk Quade $6,353 TOTAL $6,353 3 1 P a g e Commercial Rehabilitation Loan Program The purpose of the Commercial Rehabilitation Loan Program is to preserve the building stock of downtown Hutchinson by providing loans to compliment traditional bank financing. In recognition of the importance of the historic State Theatre to Hutchinson's downtown, the EDA authorized a loan of $150,000 to assist the Wall family in acquiring the property from Red and Linda McMonagle. Red and Linda initially purchased the building around 2005, rescuing it from probable demolition and restoring it to its former glory. They operated the State Theatre as a second run and first run movie house for 16 years, bringing new vitality to Hutchinson's downtown. Table 5 — Downtown Commercial Rehabilitation Loan Program Approved Recipient Amount 11/22/2024 State Theatre —Jayson Wall $150,000 TOTAL $150,000 Downtown Redevelopment Projects In 2024 the EDA continued its efforts on a number of significant downtown redevelopment projects. The Landing At the end of 2023 the developer previously identified to redevelop site of the old medical clinic on Franklin Street decided to bow out, citing challenging economic conditions. In response, the EDA updated its Request for Proposals (RFP) and redistributed it in an effort to recruit a new developer for the site. By October, three redevelopment proposals had been submitted for consideration. These were from GC Real Estate Partners Titanium Partners and Ebert Construction. The EDA Finance Team and EDA Board reviewed the proposals in detail and decided to host a meeting in the City Council Chambers at which the developers would present their proposals and stand for questions. At its November meeting the EDA ranked the proposals, judging the GC Real Estate Partners proposal as having the most long-term benefit for downtown. Decision factors included the number of units proposed, that there would be an on -site manager, the experience of the developer, their familiarity with using a housing tax increment financing district and their goal of launching the project right away in 2025. 4 1 P a g e GC Real Estate Partners is proposing a 79-unit market rate apartment complex that would be known as The Landing. Most likely this would be a four-story building, with ground level parking and three levels of apartments above. Planning for the project will take place in Spring, 2025 with an estimated construction start of July 15Y. GC Real Estate Partners is aiming for a September 2026 completion. Above & Left: concept rendering and concept site plan for The Landing, an estimated 79-unit market rate apartment development by GC Real Estate Partners of St. Cloud. ' J The Developer is shooting for a July 2025 construction start and ' completion by September, i 2026. a Final design and site plan will emerge in Spring 2025. .I,�..-. 5 1 P a g e Franklin Site By the close of the year MITGI was in the process of completing Phase I and II environmental reviews of their site at 135 Franklin Street North. A development agreement was signed in late 2024 with a purchase agreement and closing to follow in early 2025. A summer 2025 project is planned to build a four -unit row home development. Jorgensen Hotel The Jorgensen Hotel was purchased in 2022 by Titanium Partners of Duluth. Initially they had planned to refurbish the existing building by removing the top two levels, adding an elevator and building two or three new floors to create an approximately 24-room boutique hotel. As engineers and architects investigated the building, it was determined that the structure had deteriorated beyond the point of saving. Demolition of the existing structure and construction of an entirely new building is the only viable option. Currently the developer is planning construction of a new 45-room upscale hotel, with about 3,000 sf of commercial space available on the ground floor. The new building could be five or even six stories in height and will be a Cobblestone Hotel having a "MainStreet" format. The Jorgensen Hotel today (top), and its potential replacement. To help move the project forward, the Hutchinson EDA obtained a $150,000 grant from the Minnesota Department of Employment & Economic Development (DEED) to help offset the costs of building demolition. The first draw request for grant funding must be submitted by June 30, 2025, so demolition must be taking place by mid -year at the latest. 6 1 P a g e The developer indicated that construction on the new hotel would commence immediately after the conclusion of demolition activities. A third-quarter 2026 opening for the new hotel is projected. Downtown Plan Update The 2024 update of the Hutchinson DowntoA Revitalization Master Plan was authorized i September 2023 at a cost to the EDA o $42,950. Total cost of the plan update is $85,900 and was split between the City and the EDA. The new Downtown Plan was finished in December 2025 and will guide downtown redevelopment for the next decade. CHILD CARE BUSINESS DEVELOPMENT In March the EDA launched a one-year pilot program to incentivize the creation of new childcare slots in the community. The Child Care Business Development Grant is intended to help would- be childcare providers cover the costs involved in starting a new childcare business, which can be easily run upwards of $10,000 or more. The program is aimed primarily at family (in -home) childcare providers and provides a grant up of to $2,000 utilizing a formula of $200 per childcare slot made available to the public. Impetus for the new program came from a finding by First Children's Finance, a nationwide organization working to increase awareness of the childcare shortage and provide solutions, that Hutchinson needed 414 more childcare slots than it currently has. Recognizing that lack of childcare adversely impacts the available workforce, with parents sometimes forced to stay at home to care for their children, the EDA made the development of new and/or expansion of childcare businesses a priority. "Childcare is the workforce behind the workforce" For the year, the new program awarded three grants totaling $5,000. This resulted in the creation of 25 new childcare slots for the community. Grant recipients are detailed in Table 6, below. Table 6 — Childcare Business Development Grants Approved 8/1/2024 Daysies Daycare [6 slots] 6 $1,200 8/1/2024 JR Tots Daycare [8 slots] 9 $1,800 9/24/2024 Cozy Cubbies Daycare [10 slots] 10 $2,000 TOTALS 25 $5,000 7 1 P a g e In partnership with the Hutchinson Chamber of Commerce and First Children's Finance, the EDA's efforts to expand childcare availability in the community will lead to a projected 91 new childcare slots initially, growing to about 111 as Guiding Light Early Childhood Education (a new childcare center) launches and ramps up. Table 7, below, details the new childcare businesses that have launched or will be launching soon with EDA assistance. To date, local investment is about $1,100 for each new childcare slot developed. Table 7 — Development of new childcare slots Up to 1 yr. Ages 1-3 Ages 3-5 Ages 5+ Our Savior's Lutheran Grammy Bear Daycare Daisies Daycare 6 0 $1,200 EDA Junior Tots Daycare 9 1 1 3 4 $1,800 EDA Cozy Cubbies 10 6 4 $2,000 EDA Guiding Light 42 24 18 $80,000 multiple • � INDUSTRIAL DEVELOPMENT Business Retention & Expansion As part of its Business Retention & Expansion (BR&E) program the Hutchinson EDA strives to visit local manufacturers every 12-18 months. The visits serve three primary functions: (1) to communicate our appreciation for all the business does for the community; (2) to identify any struggles the business may be having, and; (3) to identify any potential for expansion. The growth of existing businesses is the biggest source of new job creation and tax base expansion in the community, and the most cost-effective strategy for economic development. Due to numerous other projects, only two BR&E visits were completed in 2024. These are summarized in Table 8, below. Table 8 — Business Retention & Expansion Visits, 2024 A more robust BR&E visit schedule is planned for 2025. 8 1 P a g e Hutchinson Enterprise Center Incubating Companies In September the EDA offered a lease to LMAO, dba Smokey Dukes, LLC for 8,000 square feet in the Hutchinson Enterprise Center. The lease is for three -years, with the option for a one- ..._ `.. year extension. OK Founded by Lance Walter and Mari Wildt, Smokey Dukes is a family -owned snack food business that has developed a slow- ViCE, smoke cooking process, along with a proprietary blend of spices, to create a unique and exceptionally flavorful line of snack pretzels. The manufacturing process involves taking a pre -made pretzel, coating the pretzels with special seasoning blends for a marinating process that enhances its texture and moisture, followed by a slow smoke process on a pellet smoker, resulting in a signature one -of -a -kind flavor. Between GVL Medical and Smokey Dukes, 16,000 square feet of the Enterprise Center's 18,000 available square feet are leased to incubating companies. A 2,000 square foot space remains available, and EDA staff will be working to get that leased out in 2025. Building Improvements Over the course of the year, some painting was done in the office area of the Enterprise Center at a cost of $2,675 and a new card reader system installed at a cost of $6,018. Industrial Park Activity Systems West Building In December 2024 the 60,000 square foot Systems -West building was sold to Miller Manufacturing for $4.6 million. Miller Manufacturing will use the facility primarily for assembly and warehousing to compliment the operations of their Glencoe manufacturing facility. Lot 1140 Improvements Made Improvements to the City -owned industrial park lot located at 1140 51h Avenue SE (Lot 1140) were completed in October. These included the addition of an approach off of 5th Avenue SE, 9 1 P a g e removal of the old approach on Arch Street, and the construction of a storm water retention pond. Originally estimated at $103,000 the project came in much lower than projected at $51,059. In the short term, this will be financed through the Economic Development Loan Fund, to be reimbursed once the lot is sold for development. Hay Land Rental Unused industrial park space was rented out for a three-year term at a rate of $4,057 per year. WORKFORCE DEVELOPMENT Human Resources Roundtable In an effort to provide support for local human resources professionals, the EDA sponsored six Human Resources Roundtables over the course of the year. Meeting formats vary, with guest speakers interspersed with meetings built around topics provided bythe participants themselves. Average attendance was 12-15. TigerPath The Hutchinson EDA continued its strong support of TigerPath in 2024. A new pilot program was the hiring of Lauren Lindemeier, a high school junior, as the EDA's Women -to - Workforce intern. Lauren's job is to break outdated stereotypes and promote women in manufacturing, the trades and in leadership. To that end, she meets with and interviews female leaders in the community, tours manufacturers to learn about manufacturing in the 215Y century, and educates her peers at Hutchinson High School about manufacturing, leadership and women in the workforce. In addition, she is actively recruiting her peers to take more career and technical education (CTE) classes at HHS and hopes to establish a mostly (if not all) female section of the welding class. 101Page Given that over 90% of the existing workforce in manufacturing and the trades is comprised of men, women are a largely untapped source of workers in these fields. Considering the persistent workforce shortage in these areas, women represent a significant opportunity to expand the number of workers available. MARKETING To keep its website fresh and relevant, the EDA worked with Vivid Image to redesign and update its website. Utilizing page visit metrics, those areas of the website that were not popular were eliminated. In their place, more information about TigerPath was added and a new Childcare tab created. This section of the website has information both for childcare users and childcare providers. A significant addition to the website was an on-line application for the EDA's new Childcare Business Development grant. The EDA continued growing its social media presence on Facebook, primarily as a way to increase the visibility of the EDA website on the internet. For the year, 97 postings were made on Facebook and the EDA's reach on the platform increased from 868 follows to 926, an increase of 6.7%. BUDGET & FUND REPORT EDA Levy For 2025 the City Council authorized an EDA levy in the amount of $281,771, an increase of $8,929 or 3.27 % over the 2024 amount of $272,842. Since its adoption, the levy has provided the EDA with reliable and growing financial resources with which to accomplish its mission. EDA Operating Budget For 2024 total EDA operating revenue was $285,855. This included $272,181 from the EDA tax levy, $4,057 in hay land rental revenue, $7,577 in interest earnings and $2,041 in reimbursements from various sources. Last year the EDA Board decided that certain expenses would be paid for via the EDA operating budget. These included the Sign & Awning Grant program, the Fagade Improvement Matching Grant program, the new Childcare Business Development Program and any updates to the Downtown Plan. For this last item, costs could be financed by the Downtown Loan Fund, and reimbursed over several years from the EDA operations budget. This year however, because the operations budget had a very robust fund balance, it was decided to fund the EDA's share of the Downtown Plan directly, even though it resulted in a one-year operating loss. Altogether, the 111 Rage EDA's share of the Downtown Plan update was $42,950. This resulted in a net loss of $16,526 in the EDA's operating budget for 2024. Even so, the EDA finished with a very healthy fund balance of about 75% - meaning that 75% of the coming years expenses could be covered with cash on hand. Economic Development Loan Fund The Economic Development Loan Fund finished the year with $119,377 in cash on hand, $100,000 in restricted cash for the undisbursed Smokey Dukes loan, and business loans receivable totaling $64,966. In addition, the fund held receivables from the Enterprise Center in the amount of $187,501 and the RD Machine TIF District in the amount of $8,100. Total assets in the fund totaled $479,945. All business loans were performing as required. Interested earnings for the year totaled $14,015. $52,967 from the ED Loan Fund was used to finance the improvements to Lot 1140, making it ready for development. Once the lot is sold, this amount will be reimbursed to the fund. Table 9, below, details Economic Development Loan Fund activity for the year. Table 9 — Economic Development Loans, 2024 Approved Recipient Amount 11/22/2024 Smokey Dukes Pretzels —Mari Wildt/ Lance Walter $3.00,000 TOTAL $100,000 Downtown Revolving Loan Fund (RLF) The Downtown RLF finished the year with $339,733 cash on hand, loans receivable of $401,741 and a $157,312 receivable from the Franklin Street TIF District. For the year the fund had interest earnings of $22,857. The fund had 12 active loans at the start of the year. Four loans were paid off during 2024 and one new loan approved (Grandome Cinemas) leaving nine loans on the books at year end. All loans were performing as required. The $201,329 invested in the 3rd Avenue site (former Cenex fertilizer plant) was forgiven in exchange for the City's investment of $500,000 in ARPA Funds in the Old Clinic redevelopment site. This brought down the fund's net assets from year-end 2023 to year-end 2024 by a net amount of $170,144. 12 1 Page The shift of funding for the Sign & Awning Grant program, the Fagade Improvement Matching Grant and Downtown studies should allow for steady growth of the Downtown Revolving Loan Fund going forward. Minnesota Investment Loan Fund The EDA's Minnesota Investment Loan Fund finished the year with total assets of $10,306 and cash available of $7,918. Improvements to the Hutchinson Enterprise Center incubator, an allowed expense per the Federal Economic Development Administration (original source of these dollars) totaled $8,455. There was one active business loan which had a year-end balance of $2,388. This loan was performing as required. Hutchinson Enterprise Center Due to the graduation of two tenants in the 3rd Quarter of 2023, a significant portion of the Enterprise Center was vacant for most of 2024. The resultant decline in rental revenue led to a net operating loss of $14,243 for the year. After careful consideration, the EDA Board elected to make the annual loan payment to the Economic Development Loan Fund in the amount of $19,906, resulting in a negative cash flow for the Enterprise Center of $34,149. At year end the Enterprise Center had cash on hand of $10,800. The principle liability was the loan from the Economic Development Loan Fund which had a year-end balance due of $187,501. The balance on the Building Maintenance Fund was reduced to zero, with the funds being used to make the payment to the ED Loan Fund. At year end LMAO, dba Smokey Dukes LLC, signed a three-year lease for 8,000 square feet in the Enterprise Center, bringing the total of leased space to 16,000 square feet (about 89% of available square footage). SHOPKO TIF District The SHOPKO TIF District finished the year with total assets of $443,732. This was made up of $436,261 of interfund loans due from other TIF Districts and cash on hand of $7,471. 131Page SUMMARY In 2024 the Hutchinson EDA made substantial tangible progress in the promoting downtown, childcare business development, business recruitment, workforce development and grant writing. Overall, the taxpayers of Hutchinson can feel very good about their investment in local economic development. 141Pagz Appendix A 2024 year-end EDA Financial Statements iiiIPage HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY Balance Sheet As of December 31, 2024 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Cash - Child Care Grants Accounts Receivable TOTAL ASSETS LIABILITIES Accounts Payable Accrued Payroll & Vacation TOTAL LIABILITIES EQUITY Reserved - Land (Warrior Sale) Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE December December 2024 2023 2024 Change $ 226,798 $ 223,867 $ (2,931) 29,914 19,914 (10,000) 2,216 887 (1,329) 258,928 244,668 (I ,260) $ 2,492 $ 3,471 980 4,523 5,810 1,287 7,015 9,281 2,266 56,736 56,736 - 195,178 178,652 (16,526) 251,914 235,388 (16,526) $ 258,928 $ 244,668 $ (14,260) HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY Statement of Revenues & Expenditures As of December 31, 2024 FULL ACCRUAL - INTERNAL USE ONLY Description Budget Available December YTD Balance REVENUES Current Ad Valorem Taxes $ 272,842 $ 717 $ 270,147 $ 2,695 Delinquent Ad Valorem Taxes - 171 2,034 (2,034) Rentals -Property 1,500 - 4,057 (2,557) Interest Earnings 2,000 1,276 7,577 (5,577) Refunds & Reimbursements - - 2,041 (2,041) TOTAL REVENUE 276,342 2,163 285,855 (9,513) 103.4% EXPENDITURES Full-time Employees -Regular 117,308 6,359 97,952 19,356 Temporary Employees -Regular 3,500 220 4,141 (641) Vacation Pay - 3,747 10,962 (10,962) Holiday Pay - 1,703 5,525 (5,525) Sick Pay - 454 3,976 (3,976) TOTAL WAGES 120,808 12,484 122,555 (1,747) 101.4% PERA - Coordinated 8,798 920 9,047 (249) FICA 7,210 742 6,945 265 Medicare 1,686 174 1,624 62 Worker's Comp Insur Premiums 591 55 596 (5) Health 20,464 1,701 20,404 60 HSA Contribution 2,000 154 2,000 0 Admin Fees - HSA/FLEX 60 3 44 16 TOTAL FRINGES & BENEFITS 40,809 3,747 40,661 148 99.6% TOTAL WAGES & BENEFITS 161,617 16,232 163,216 (1,599) 101.0% Office Supplies 300 490 564 (264) Operating Supplies 4,500 586 3,455 1,045 Motor Fuels & Lubricants 200 - 128 72 Small Tools & Minor Equipment 500 - - 500 TOTAL SUPPLIES, REPAIRS, & MAINT. 5,500 1,076 4,148 1,352 75.4% Other Professional Services 24,000 45,850 54,991 (30,991) Phone Services 550 36 481 69 Postage 225 - 38 187 Software & Licensing 9,370 163 5,287 4,083 Travel/Conference Expense 4,000 226 5,043 (1,043) Advertising 10,000 300 21,391 (11,391) Printing & Publishing 4,000 - 233 3,768 Automotive R&M 1,500 - 557 943 Contracted Services - Printing 740 76 950 (210) TOTAL OTHER SERVICE & CHARGES 54,385 46,651 88,970 (34,585) 163.6% Dues & Subscriptions Taxes & Assessments Donations to Civic Org. (SWIF) Child Care Grants Sign & Awning Grants Fagade Improvements Grants Miscellaneous Expense TOTAL MISCELLANEOUS TOTAL OPERATING EXPENDITURES NET OPERATING REVENUE (LOSS) 4,000 - 1,578 2,423 500 - - 500 7,000 - 7,000 - - - 12,131 (12,131) 16,000 3,001 6,714 9,286 22,500 - 13,743 8,757 4,840 1,207 4,882 (42) 54,840 4,208 46,048 8,792 84.0% 276,342 68,167 302,381 (26,039) 109.4% $ - $- [66,004) $ (I6,526) $ 16,526 ECONOMIC DEVELOPMENT LOAN FUND Balance Sheet As of December 31, 2024 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Cash - Restricted for Approved Loans (Smokey Dukes) Accrued Receivable Loans Receivable Zephyr Wind Services Firel-ake Mfg Innovative Foam (ports start 121112025) Total Loans Receivable Advances to Other Funds (Enterprise Center) Advances to Other Funds (RD Machine Expansion) TOTAL ASSETS LIABILITIES Accounts Payable Unvailable Revenue (accrued interest on interfund loans) TOTAL LIABILITIES EQUITY Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE December December 2024 2023 2024 Change $ 218,265 $ 119,377 $ (98,888) - 100,000 100,000 1,070 - (1,070) 47,506 32,735 (14,771) 28,493 23,877 (4,616) 8,355 8,355 - 84,354 64,966 (19,388) 207,407 187,501 (19,906) 7,501 8,100 599 518,597 479,945 (38,653) 16 315 299 16 315 299 518,581 479,630 (38,952) 518,581 479,630 (38,952)_ $ 518,597 $ 479,945 $ (38,663) ECONOMIC DEVELOPMENT LOAN FUND Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Loan Interest Income Interest Earnings TOTAL REVENUE EXPENDITURES Land Improvements (5th Ave Pond) TOTAL EXPENDITURES $ - $ 214 $ 2,951 $ (2,951) - 4,462 11,064 (11,064) - 4,677 14,015 (14,016) - 52,967 52,967 (52,967) 52,967 52,967 (52,967) NET REVENUE (LOSS) $ - $ (48,290) $ (38,952) $ (38,952) ENERGY LOAN FUND - DOWNTOWN LOAN FUND Balance Sheet As of December 31, 2024 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Accrued Receivable Loans Receivable Advances to Other Funds (Franklin Street TIF) TOTAL ASSETS LIABILITIES Accounts Payable Unvailable Revenue (accrued interest on interfund loan) TOTAL LIABILITIES EQUITY Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE December December 2024 2023 2024 Change $ 430,400 $ 339,733 $ (90,667) 2,107 - (2,107) 293,024 401,741 108,717 147,493 157,312 9,819 873,023 898,786 25,762 2,568 - (2,568) 15,239 20,713 5,473 17,807 20,713 2,906 855,216 878,073 22,857 855,216 878,073 22,857 $ 873,023 $ 898,786 $ 25,762 ENERGY LOAN FUND - DOWNTOWN LOAN FUND Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Loan Interest Income Interest Earnings TOTAL REVENUE EXPENDITURES Other Prof. Svcs - Downtown Plan TOTAL EXPENDITURES NET REVENUE (LOSS) $ - $ 565 $ 7,236 $ (7,236) 1,346 14,085 (14,085) 3,447 22,867 (22,857) (39,124) - - (39,124) - - $ - $ 42,571 $ 22,867 $ (22,857) MINNESOTA INVESTMENT LOAN FUND Balance Sheet As of December 31, 2024 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Accrued Receivable Loans Receivable - Moxy TOTAL ASSETS LIABILITIES Accounts Payable TOTAL LIABILITIES EQUITY Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE December December 2024 2023 2024 Change $ 13,192 $ 7,918 $ (5,274) 66 - (66) 5,244 2,388 (2,856) 18,502 10,306 (8,196) 18,502 10,306 (8,196) 18,502 10,306 (8,196) $ 18,602 $ 10,306 $ (8,196) MINNESOTA INVESTMENT LOAN FUND Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Interest Earnings $ - $ 35 $ 259 $ (259) TOTAL REVENUE - 35 259 (259) EXPENDITURES Contractual R&M - - 8,455 (8,455) TOTAL EXPENDITURES - - 8,455 (8,455) Revenue over (under) expenditures $ - $ 36 $ (8,196) $ 8,196 HUTCHINSON ENTERPRISE CENTER Balance Sheet As of December 31, 2024 FULL ACCRUAL - INTERNAL USE ONLY December December 2024 2023 2024 Change ASSETS Cash $ 27,579 $ 10,800 $ (16,779) Cash - Building Maintenance Fund 13,400 - (13,400) Accounts Receivable 4,000 - (4,000) Accrued Receivable 210 - (210) TOTAL ASSETS 46,189 10,800 (34,389) LIABILITIES Accounts Payable 2,214 1,975 (239) Advance from Other Funds (ED Loan Fund) 207,407 187,501 (19,906) Security Deposit 2,560 2,560 - TOTAL LIABILITIES 212,181 192,036 �20,145) EQUITY Unreserved Fund Balance (166,993) (181,236) (14,243) TOTAL FUND BALANCE (166,993) (181,236) (14,243) TOTAL LIABILITIES & FUND BALANCE $ 45,189 $ 10,800 $ (34,389) HUTCHINSON ENTERPRISE CENTER Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Description Budget December REVENUES Rentals - Base Rent $ 22,996 $ 2,000 $ Rentals - Other 24,031 1,393 Interest Earnings 1,500 140 Refunds & Reimbursements 4,000 4,000 TOTAL REVENUE 52,527 7,533 EXPENDITURES Operating Supplies Small Tools & Minor Equipment Other Professional Services Building Insurance Utilities Refuse - Recycling Contractual R&M Contracted Snow Removal Contracted Lawn Service Property Taxes Miscellaneous Expense Interest Expense - Interfund Loan TOTAL EXPENDITURES NET OPERATING REVENUE (LOSS) Interfund Loan - Principal Payment Cash Flow Available YTD Balance 16,667 $ 6,329 16,720 7,311 1,140 360 4,000 - 38,527 14,000 600 - 207 - - 80 - 661 1,299 3,540 - 3,375 9,000 1,791 10,557 3,000 498 2,987 600 150 4,639 6,600 1,100 5,725 2,250 - 2,289 17,300 - 17,300 1,200 280 280 4,033 4,033 4,033 48,123 8,512 62,770 393 (80) (1,299) 166 (1,557) 13 (4,039) 875 (39) 920 n (4,647) $ 4,404 $ (979) (14,243) $ 18,647 09,906) - (19,906) - (15,502) (979) (34,149) 18,647 TIF #4-5 - Shopko Redevelopment Balance Sheet As of December 31, 2024 FULL ACCRUAL - INTERNAL USE ONLY ASSETS Cash Due from other Governments December December 2024 2023 2024 Change $ 7,942 $ 7,471 $ (471) 51,375 - (51,375) Interfund Loan Receivable - TIF #4-16 (Old Medical Bldg) 316,729 324,006 7,277 Interfund Loan Receivable - TIF #4-17 (Enterprise Center) 112,473 106,472 (6,001) Interfund Loan Receivable - TIF #4-22 (Jorgenson Hotel) 5,570 5,784 214 Total Interfund Loans 494,088 436,261 1,490 TOTAL ASSETS LIABILITIES Accounts Payable Unvailable Revenue (accrued interest on interfund loans) TOTAL LIABILITIES EQUITY Unreserved Fund Balance TOTAL FUND BALANCE TOTAL LIABILITIES & FUND BALANCE 494,088 443,732 (60,356) 60,389 - (60,389) 21,804 33,641 11,836 82,194 33,641 (48,553) 411,894 410,091 (1,803) 411,894 410,091 (1,803) $ 494,088 $ 443,732 $ (50,356 TIF #4-5 - Shopko Redevelopment Statement of Revenues & Expenditures FULL ACCRUAL - INTERNAL USE ONLY Available Description Budget December YTD Balance REVENUES Interest Earnings $ - $ 4,513 $ 4,722 $ (4,722) TOTAL REVENUE - 4,513 4,722 (4,722) EXPENDITURES Professional Services - Other - - 1,282 (1,282) Property Taxes - - 5,046 (5,046) Miscellaneous Expense - - 197 (197) TOTAL EXPENDITURES - - 6,525 (6,525) NET REVENUE (LOSS) $ - $ 4,513 $ (1,803) $ (1,803) Appendix B Report 16311 2024 Work Plan & Goals ivIPage STATI IC PROJECT / GOAL 1 BUSINESS RENTENTION & EXPANSION A Conduct at least 10 BR & E visits �M DIG]►JI ►111[01►A0: A Identify developer for Clinic Site Redevelopment NE B Close on sale of Franklin Lot PENDING C Facilitate redevelopment of Jorgensen Hotel Mi D Assist in development of new downtown plan DONE E Aid in redevelopment of blighted properties in and around downtown DONE 3 INDUSTRIAL PARK & BUSINESS RECRUITMENT A Recruit at least one new company for industrial park DONE B Complete Lot 1140 improvement project DONS. 4 HUTCHINSON ENTERPRISE CENTER A Recruit new tenant(s) B Make loan payments to ED Loan Fund totalling $23,939 PENDING 5 SKILLED WORKFORCE DEVELOPMENT A Continue implementation of Skilled Workforce development plan DONE B Facilitate development of TigerPath / Tiger Manufacturing DOME _ Bring TigerPath into Middle School DONE TigerPath Open House DONE C Promote helpful skilled workforce legislation PROGRES.'- 6 CHILDCARE A Develop & implement strategies to create new childcare businesses 7 HOUSING DEVELOPMENT A Develop & implement strategies to increase housing availability PROGRESS 8 MARKETING & PUBLIC RELATIONS A Marketing Regular updates to EDA website DONE Regular Facebook updates DONE Cultivate relationships with Corporate Site Selectors / Commercial Realtors QONE Develop strategic partnerships (DEED, swiF, SBDC, Ridgewater, etc.) B Public Relations Speaking engagements to service clubs, etc. (as invited) 9 GENERAL / MISCELLANEOUS A Obtain $100,000 in grants (various uses) $205,000 B Staff continues professional development C Support McLeod County economic development D Complete EDA Strategic Plan update PROGRESS E Increase staffing (intern) Appendix C 2025 Work Plan & Goals v I P a g e PROJECT / GOAL STATUS 1 BUSINESS RENTENTION & EXPANSION A Conduct at least 12 BR & E visits 2 DOWNTOWN A Assist development of The Landing B Assist CADOTT development C Facilitate redevelopment of Jorgensen Hotel D Implement at least one project from new Downtown Plan E Aid in redevelopment of blighted properties in and around downtown 3 INDUSTRIAL PARK & BUSINESS RECRUITMENT A Recruit at least one new company for industrial park 4 HUTCHINSON ENTERPRISE CENTER A Recruit new tenant for 2,000 sf space B Make loan payments to ED Loan Fund totalling $23,939 5 SKILLED WORKFORCE DEVELOPMENT A Continue implementation of Skilled Workforce development plan B Facilitate development of TigerPath / Tiger Manufacturing Expand TigerPath at Middle School 2nd Annual TigerPath Open House C Promote helpful skilled workforce legislation 6 CHILDCARE A Develop & implement strategies to create new childcare businesses 7 HOUSING DEVELOPMENT A Develop & implement strategies to increase housing availability 8 MARKETING & PUBLIC RELATIONS A Marketing Regular updates to EDA website Regular Facebook updates Cultivate relationships with Corporate Site Selectors / Commercial Realtors Develop strategic partnerships (DEED, swiF, SBDC, Ridgewater, etc.) B Public Relations Speaking engagements to service clubs, etc. (as invited) 9 GENERAL / MISCELLANEOUS A Obtain $100,000 in grants (various uses) B Staff continues professional development C Support McLeod County economic development D Complete EDA Strategic Plan update RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Elk Ridge Estates Subdivision Agreement Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see the attached Elk Ridge Estates subdivision agreement for consideration by the City Council. Please note that staff intends to hand out a new version of this prior to the Council Meeting as there are a few loose ends to be cleaned up that were not able to be addressed prior to the Council packet needing to be sent out. Please reach out if there are any questions regarding this agreement. BOARD ACTION REQUESTED: Approval of Subdivision Agreement. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A SUBDIVISION AGREEMENT ELK RIDGE ESTATES CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between BAR Properties, LLC, hereinafter called the "Subdivider"; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Subdivider is the owner and Developer of property situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been preliminary platted as "Elk Ridge Estates" and is identified with the following legal description: That part of Lot 24 of the Auditors Plat of Lot 15 of the Auditor's Plat of Section 7, Township 116 North, Range 29 West, according to the map thereof on file and of record in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the southeast corner of said Section 7; thence North 89 degrees 33 minutes 55 seconds West (bearings based on the McLeod County Coordinate System NAD83, 1996 adjustment), along the south line of the Southeast Quarter of said Section 7 a distance of 1032.94 feet; thence North 0 degrees 25 minutes 26 seconds East 1997.28 feet to the intersection with a line parallel with and 400.00 feet southerly of, as measured perpendicular to, the north line of said Lot 24 and to a'/2 inch open iron pipe marking the southwest corner of a parcel described in Warranty Deed Document No. 301538, and the point of beginning of the parcel to be described; thence South 89 degrees 32 minutes 52 seconds East along said parallel line and its easterly prolongation 151.86 feet; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to said north line of said Lot 24, a distance of 297.48 feet to the south line of said Lot 24, last said south line also being the northerly line of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, according to the record plat thereof, thence North 89 degrees 32 minutes 33 seconds West along said south line of said Lot 24 and along the northerly line of said CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, a distance of 1316.24 feet to the east line of SUMMERSET SECOND ADDITION, according to the record plat thereof, Elk Ridge Estates/Page 1 - 4/22/2024 thence North 00 degrees 16 minutes 36 seconds East along said East line 697.30 feet to the northwest corner of said Lot 24; thence South 89 degrees 32 minutes 52 seconds East along the north line of said Lot 24, a distance of 786.95 feet to a'/z inch iron pipe capped license not. 24329 marking the northwest corner of a parcel described in Warranty Deed Document No. 437891; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to the north line of said Lot 24 and along the west line of said parcel described in Warranty Deed Document No. 437891, a distance of 150.00 feet to a'/2 inch iron pipe capped license no. 24329 marking the southwest corner of said parcel described in Warranty Deed Document No. 437891; thence South 89 degrees 32 minutes 52 seconds East along a line parallel with and 150.00 feet southerly of, as measured perpendicular to, the north line of said Lot 24 and along the south line of said parcel described in Warranty Deed Document No. 437891, a distance of 379.57 feet to the northwest corner of said parcel described in Warranty Deed Document No. 301538; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to said north line of said Lot 24 and along the West line of said parcel described in Warranty Deed Document No. 301538, a distance of 250.00 feet, more or less, to the point of beginning. WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the development; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. SITE IMPROVEMENTS AND UTILITY INSTALLATIONS It is agreed and understood that the Subdivider shall be responsible for all work associated with site preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The entire right-of-way shall be graded to within 0.2 feet of final grade, as noted in the approved improvement plans for the project. Any and all unstable soil conditions or soils unsuitable for construction in the right-of- way shall be corrected and/or replaced by the Subdivider. The Subdivider shall clear trees and/or debris from utility easements and rights -of -way, as per the request of the City or utility, prior to installation of the improvements. All soils shall be compacted to a minimum of 90% Standard Proctor Density. All work shall conform to the approved Site Grading and Improvements Plan, and shall be completed prior to the commencement of building construction on the site. The construction may be completed in stages, as approved by the City. 2. The Subdivider shall complete all work as noted within this agreement and provide a written verification and as -built drawings from a professional engineer and/or surveyor stating that all street and utility work satisfies the intentions of the plans and this agreement. This work must be approved by City staff. Any costs associated with meeting these requirements shall be the responsibility of the Subdivider. The Subdivider shall provide all turf establishment and erosion control measures necessary to protect the utility installations and street disturbance areas on the entire site and within adjacent City street right-of- ways. The Subdivider shall also provide all erosion control during site grading and improvement work necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of land needs to obtain an NPDES/SDS (National Pollutant Discharge Elimination System/State Disposal System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the Elk Ridge Estates/Page 2 — 4/22/2024 permitting process can be accessed at www.pca.state.mn.us/water/stormwater/stormwater-c.html or by calling the City's Engineering Department. A copy of the submitted permit and associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched, and disc anchored with MNDOT seed mix 250GR or other City -approved method within 48 hours after final grading is completed or within one week after rough grading is completed. Any areas disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MNDOT seed mixture 310 or other City -approved method and covered with erosion control blanket. Any corrective measures to address erosion control and turf establishment are at the expense of the Subdivider. In the case of the SWPPP not being administered appropriately, the City shall notify the Subdivider in writing of work needing completion. If no action is taken by the Subdivider within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Subdivider. 4. A grading and erosion control permit will be required prior to construction starting on the project. 5. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. 6. It is understood and agreed that the Subdivider shall be responsible for maintaining the condition of the infrastructure, mowing, weed control and other site maintenance issues during site and building construction. The Subdivider shall be required to maintain and clean the roadways and storm sewers/ponds on a regular basis, and shall repair or replace any street, storm sewer/ponds, sanitary sewer or watermain infrastructure damaged by operations related to site and building construction. The City shall notify the Subdivider in writing of necessary work requiring completion. If no action is taken by the Subdivider within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Subdivider for the associated costs. II. FUNDING AND DEDICATIONS The Subdivider hereby agrees to fund and construct all necessary street and utility installations/relocations and appurtenances to serve the entire development. All work shall be completed by forces employed by the Subdivider, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents and shall provide construction overview by either City Staff or a Consultant hired by the City with final approval of all infrastructure connections to existing public facilities. All roadway and utility improvements shall be considered public infrastructure once the project is completed and the City accepts the project. Once the City accepts the project it will be responsible for all maintenance and repair. III. OTHER FEES, CHARGES AND EXPENDITURES 1. It is agreed and understood that the Subdivider shall provide a surety in the form of a bond or letter of credit in favor of the City, in the amount of 100% of the City -approved Subdivider's public infrastructure construction cost of ($XXX,XXX to be determined soon] as stated within the above section. The bond, cashier's check or letter of credit is due prior to the commencement of grading operations. 2. It is understood and agreed that the City shall collect a lump sum fee for services provided to the Subdivider. It is agreed that the Subdivider will complete the following at his own expense: project design (including plans and specifications), construction staking, general project administration, and detailed as - Elk Ridge Estates/Page 3 — 4/22/2024 built drawings in AutoCAD. The City will bill the Subdivider directly for construction observation/inspection services. This will be billed at an hourly rate of $75 per hour and is in addition to the fees noted below. The City shall complete the following at the noted percent of construction cost. It is agreed and understood that these costs will be paid prior to construction, and that rates are in consideration of work to be furnished and completed by the Subdivider's consultant. HRA Affordable Housing Fund 1.0% Design Review/Preliminary Layout 3.0% Administrative/Prelim. Development 1.0% Comprehensive Planning 2.0% TOTAL CITY EXPENSE RATE 7.0%* *The expense rate shall be applied against the total construction cost, excluding mass grading. The amount is based upon the actual construction estimate. Thus, the lump sum fee shall be 7% of actual construction estimate. 3. It is understood and agreed that the builder of each lot shall pay the Trunk Sanitary Sewer and Water Main Availability Charges. This fee will compensate the City for improvements required to provide trunk sanitary sewer and water main access to this development. Per City staffs calculations utilizing current MCES criteria/guidance, the total charge for each respective unit will be $4,050. This payment will be made with the building permit for each lot. 4. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of the established lot rate (currently $215/lot) at the time of the building permit acquisition. It is understood and agreed that the Subdivider shall follow the Hutchinson Utilities Commission policy and requirements as outlined in a handbook dated December 31, 2024. Electric service is provided at no charge other than requirements as outlined in the policy handbook. Natural gas service is provided and installed by the Hutchinson Utilities Commission. Commercial and industrial service lines are installed and billed on a time and material basis. All costs shall be billed to the Subdivider. It is also understood and agreed that the Subdivider shall follow the Hutchinson Utilities Commission policy and requirements, for natural gas service, as outlined in the handbook dated December 31, 2024. IV. GENERAL 1. It is understood and agreed that no building certificates of occupancy will be issued prior to the public roadway/utility connections (including the City and City right-of-way disturbance areas being completely addressed and/or accepted by the City. 2. Any damage to surrounding private property or City infrastructure that occurs due to development construction shall be the responsibility of the Subdivider to correct. 3. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 4. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 5. It is understood and agreed that the Subdivider shall record this agreement at the McLeod County Elk Ridge Estates/Page 4 — 4/22/2024 Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider shall pay all costs associated with said recording. • BRENT REINER (Subdivider): Signature STATE OF MINNESOTA COUNTY OF SIGNATURES Printed Name & Title The foregoing instrument was acknowledged before me this day of , 2025, by (name) (title) Of BAR Properties, LLC , a Minnesota Corporation. Notary Public, My Commission Expires County, Minnesota APPROVED BY THE HUTCHINSON CITY COUNCIL THE 25TH DAY OF JUNE, 2024. • CITY OF HUTCHINSON (City): GARY FORCIER, MAYOR STATE OF MINNESOTA COUNTY OF MCLEOD THIS INSTRUMENT WAS DRAFTED BY: MATT JAUNICH, CITY ADMINISTRATOR The foregoing instrument was acknowledged before me this day of 2025, by Gary Forcier, Mayor and Matt Jaunich, City Administrator of the City of Hutchinson. Notary Public, My Commission Expires Elk Ridge Estates/Page 5 — 4/22/2024 County, Minnesota Dan Jochum, AICP Planning Director Hutchinson City Center I I I Hassan Street SE Hutchinson, MN 55350 Elk Ridge Estates/Page 6 — 4/22/2024 Revised SUBDIVISION AGREEMENT ELK RIDGE ESTATES CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between BAR Properties, LLC, hereinafter called the "Subdivider"; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Subdivider is the owner and Developer of property situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been preliminary platted as "Elk Ridge Estates" and is identified with the following legal description: That part of Lot 24 of the Auditors Plat of Lot 15 of the Auditor's Plat of Section 7, Township 116 North, Range 29 West, according to the map thereof on file and of record in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the southeast corner of said Section 7; thence North 89 degrees 33 minutes 55 seconds West (bearings based on the McLeod County Coordinate System NAD83, 1996 adjustment), along the south line of the Southeast Quarter of said Section 7 a distance of 1032.94 feet; thence North 0 degrees 25 minutes 26 seconds East 1997.28 feet to the intersection with a line parallel with and 400.00 feet southerly of, as measured perpendicular to, the north line of said Lot 24 and to a'/2 inch open iron pipe marking the southwest corner of a parcel described in Warranty Deed Document No. 301538, and the point of beginning of the parcel to be described; thence South 89 degrees 32 minutes 52 seconds East along said parallel line and its easterly prolongation 151.86 feet; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to said north line of said Lot 24, a distance of 297.48 feet to the south line of said Lot 24, last said south line also being the northerly line of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, according to the record plat thereof, thence North 89 degrees 32 minutes 33 seconds West along said south line of said Lot 24 and along the northerly line of said CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, a distance of 1316.24 feet to the east line of SUMMERSET SECOND ADDITION, according to the record plat thereof, Elk Ridge Estates/Page 1 - 4/22/2024 thence North 00 degrees 16 minutes 36 seconds East along said East line 697.30 feet to the northwest corner of said Lot 24; thence South 89 degrees 32 minutes 52 seconds East along the north line of said Lot 24, a distance of 786.95 feet to a'/z inch iron pipe capped license not. 24329 marking the northwest corner of a parcel described in Warranty Deed Document No. 437891; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to the north line of said Lot 24 and along the west line of said parcel described in Warranty Deed Document No. 437891, a distance of 150.00 feet to a '/2 inch iron pipe capped license no. 24329 marking the southwest corner of said parcel described in Warranty Deed Document No. 437891; thence South 89 degrees 32 minutes 52 seconds East along a line parallel with and 150.00 feet southerly of, as measured perpendicular to, the north line of said Lot 24 and along the south line of said parcel described in Warranty Deed Document No. 437891, a distance of 379.57 feet to the northwest corner of said parcel described in Warranty Deed Document No. 301538; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to said north line of said Lot 24 and along the West line of said parcel described in Warranty Deed Document No. 301538, a distance of 250.00 feet, more or less, to the point of beginning. WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the development; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: L SITE IMPROVEMENTS AND UTILITY INSTALLATIONS 1. It is agreed and understood that the Subdivider shall be responsible for all work associated with site preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The entire right-of-way shall be graded to within 0.2 feet of final grade, as noted in the approved improvement plans for the project. Any and all unstable soil conditions or soils unsuitable for construction in the right-of- way shall be corrected and/or replaced by the Subdivider. The Subdivider shall clear trees and/or debris from utility easements and rights -of -way, as per the request of the City or utility, prior to installation of the improvements. All soils shall be compacted to a minimum of 95% Standard Proctor Density. All work shall conform to the approved Site Grading and Improvements Plan, and shall be completed prior to the commencement of building construction on the site. The construction may be completed in stages, as approved by the City. 2. The Subdivider shall complete all work as noted within this agreement and provide a written verification and as -built drawings from a professional engineer and/or surveyor stating that all street and utility work satisfies the intentions of the plans and this agreement. This work must be approved by City staff. Any costs associated with meeting these requirements shall be the responsibility of the Subdivider. 3. The Subdivider shall provide all turf establishment and erosion control measures necessary to protect the utility installations and street disturbance areas on the entire site and within adjacent City street right-of- ways. The Subdivider shall also provide all erosion control during site grading and improvement work necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of land needs to obtain an NPDES/SDS (National Pollutant Discharge Elimination System/State Disposal System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the Elk Ridge Estates/Page 2 — 4/22/2024 permitting process can be accessed at www.pca.state.mn.us/water/stormwater/stormwater-c.html or by calling the City's Engineering Department. A copy of the submitted permit and associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched, and disc anchored with MNDOT seed mix 250GR or other City -approved method within 48 hours after final grading is completed or within one week after rough grading is completed. Any areas disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MNDOT seed mixture 310 or other City -approved method and covered with erosion control blanket. Any corrective measures to address erosion control and turf establishment are at the expense of the Subdivider. In the case of the SWPPP not being administered appropriately, the City shall notify the Subdivider in writing of work needing completion. If no action is taken by the Subdivider within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Subdivider. 4. A grading and erosion control permit will be required prior to construction starting on the project. 5. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. 6. It is understood and agreed that the Subdivider shall be responsible for maintaining the condition of the infrastructure, mowing, weed control, snow plowing and other site maintenance issues during site and building construction. The Subdivider shall be required to maintain and clean the roadways and storm sewers/ponds on a regular basis, and shall repair or replace any street, storm sewer/ponds, sanitary sewer or watermain infrastructure damaged by operations related to site and building construction. The City shall notify the Subdivider in writing of necessary work requiring completion. If no action is taken by the Subdivider within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Subdivider for the associated costs. II. FUNDING AND DEDICATIONS 1. The Subdivider hereby agrees to fund and construct all necessary street and utility installations/relocations and appurtenances to serve the entire development. All work shall be completed by forces employed by the Subdivider, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents prior to construction. All roadway and utility improvements shall be considered public infrastructure once the project is completed and the City accepts the project. Once the City accepts the project it will be responsible for all maintenance and repair. 2. The Subdivider shall deed property ownership of Outlot A to the City of Hutchinson. The City of Hutchinson will own and maintain the stormwater ponds after the project is completed. III. OTHER FEES, CHARGES AND EXPENDITURES 1. It is agreed and understood that the Subdivider shall provide a surety in the form of a bond or letter of credit in favor of the City, in the amount of 100% of the City -approved Subdivider's public infrastructure construction cost of $1,012,190.00 as stated within the above section. The bond, cashier's check or letter of credit is due prior to the commencement of grading operations. 2. Per the City's Design, Construction, and Acceptance of Infrastructure Requirements Policy (Addendum A), it is understood and agreed that the City shall collect a lump sum fee for services provided to the Subdivider. It is agreed that the Subdivider will complete the following at their own expense: project Elk Ridge Estates/Page 3 — 4/22/2024 design (including plans and specifications), construction staking, general project administration, construction/inspection services and detailed as -built drawings in AutoCAD. The City shall receive the following at the noted percent of construction cost. It is agreed and understood that these costs will be paid prior to construction, and that rates are in consideration of work to be furnished and completed by the Subdivider's consultant. Since this project is going to be built in phases the City will collect the below fees for phase 1 based on 69% of the $1,012,190.00 noted above. That amount is $698,411.11. The remaining fees for 31% or $313,778.90 of the project will be collected with phase 2 of the project. HRA Affordable Housing Fund 1.0% Design Review/Preliminary Layout 3.0% Administrative/Prelim. Development 1.0% Comprehensive Planning 2.0% TOTAL CITY EXPENSE RATE 7.0%* *The expense rate shall be applied against the total construction cost, excluding mass grading. The amount is based upon the actual construction estimate. Thus, the lump sum fee shall be 7% of actual construction estimate. 3. It is understood and agreed that the builder of each lot shall pay the Trunk Sanitary Sewer and Water Main Availability Charges. This fee will compensate the City for improvements required to provide trunk sanitary sewer and water main access to this development. Per City staffs calculations utilizing current MCES criteria/guidance, the total charge for each respective unit will be $4,050. This payment will be made with the building permit for each lot. 4. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of the established lot rate (currently $215/lot) at the time of the building permit acquisition. It is understood and agreed that the Subdivider shall follow the Hutchinson Utilities Commission policy and requirements as outlined in a handbook dated December 31, 2024. Electric service is provided at no charge other than requirements as outlined in the policy handbook. Natural gas service is provided and installed by the Hutchinson Utilities Commission. Commercial and industrial service lines are installed and billed on a time and material basis. All costs shall be billed to the Subdivider. It is also understood and agreed that the Subdivider shall follow the Hutchinson Utilities Commission policy and requirements, for natural gas service, as outlined in the handbook dated December 31, 2024. IV. GENERAL 1. It is understood and agreed that no building certificates of occupancy will be issued prior to the public roadway/utility connections (including the City and City right-of-way disturbance areas being completely addressed and/or accepted by the City. 2. The City's Design, Construction, and Acceptance of Infrastructure Requirements Policy attached as Addendum A must be adhered to. 3. Any damage to surrounding private property or City infrastructure that occurs due to development construction shall be the responsibility of the Subdivider to correct. 4. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. Elk Ridge Estates/Page 4 — 4/22/2024 5. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 6. It is understood and agreed that the Subdivider shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider shall pay all costs associated with said recording. • BRENT REINER (Subdivider): Signature STATE OF MINNESOTA COUNTY OF SIGNATURES Printed Name & Title The foregoing instrument was acknowledged before me this day of , 2025, by (name) (title) Of BAR Properties, LLC , a Minnesota Corporation. Notary Public, My Commission Expires County, Minnesota APPROVED BY THE HUTCHINSON CITY COUNCIL THE 25TH DAY OF JUNE, 2024. • CITY OF HUTCHINSON (City): GARY FORCIER, MAYOR STATE OF MINNESOTA COUNTY OF MCLEOD MATT JAUNICH, CITY ADMINISTRATOR The foregoing instrument was acknowledged before me this day of 2025, by Gary Forcier, Mayor and Matt Jaunich, City Administrator of the City of Hutchinson. Notary Public, My Commission Expires Elk Ridge Estates/Page 5 — 4/22/2024 County, Minnesota THIS INSTRUMENT WAS DRAFTED BY: Dan Jochum, AICP Planning Director Hutchinson City Center I I I Hassan Street SE Hutchinson, MN 55350 Elk Ridge Estates/Page 6 — 4/22/2024 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of an Amendment to the Zoning Ordinance for the 1-1 Light Industrial Agenda Item: Zoning District. Department: Planning LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Planning Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: See the Staff Report below that was presented to the Planning Commission. This gives a good background of this item. Nobody from the public spoke regarding this request. The Planning Commission did not have any questions. The Planning Commission voted unanimously (7-0) to recommend approval of this ordinance amendment. BOARD ACTION REQUESTED: Approval of Ordinance Amendment of 1-1 District Conditional Use Permits. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u HUTCH _ . _ _ A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP Date: April 11, 2025 for April 15, 2025 Planning Commission Meeting Application: Consideration of an Amendment to the Zoning Ordinance for the I-1 Light Industrial Zoning District. Applicant: City of Hutchinson Ordinance Amendment As the Planning Commission is aware, the City has been getting inquiries from data center companies about locating in the Industrial Park. There is a company currently working with Hutchinson Utilities to locate on an open lot owned by a private parry within the I-1 Light Industrial Area. As was discussed at the January Planning Commission meeting data centers are not currently permitted in any zoning districts in Hutchinson. Based on discussion in January it seemed that if they were to be considered it would make sense to have them be located in the I-1 Light Industrial District as a Conditional Use Permit. In discussion with Hutchinson Utilities, at this point they can only serve a few properties that are relatively close to their sub -station, so it doesn't appear there are going to be very many opportunities for data centers to locate in Hutchinson. Staff is comfortable with data centers being listed as Conditional Use Permits in the I-1 Zoning District. We are not comfortable having them be permitted uses due to the varying size and scale of these uses. Staff feels it would be best to look at this uses on a case by case basis and a Conditional Use Permit is the best way to do that so potential negative effects can be mitigated with conditions. Staff Recommends adding `Data Centers" as Conditional Uses as noted below. (C) Conditional uses. (1) Motor vehicle body shops; (2) Dog kennels; (3) Bulk storage of liquid; (4) Athletic clubs; (5) Restaurants; (6) Recyclable material collection center; (7) Grain elevators; (8) Tattoo establishments and sexually -oriented businesses; (9) Storage units; (10) Schools; (11) Towing company buildings with fenced impound lots, subject to providing a completely fenced and screened enclosure to 100% opacity. Fences must be a minimum of six feet high and constructed of wood or equivalent materials; and (12) Truck terminals. (13) Data Centers PUBLICATION NO. 8576 ORDINANCE NO.25-855 AN ORDINANCE AMENDING SECTION 154.067, REGARDING THE I-1 ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.067 regarding the I-1 Zoning district as follows: § 154.067 I-1, LIGHT INDUSTRIAL DISTRICT. (C) Conditional uses. (1) Motor vehicle body shops; (2) Dog kennels; (3) Bulk storage of liquid; (4) Athletic clubs; (5) Restaurants; (6) Recyclable material collection center; (7) Grain elevators; (8) Tattoo establishments and sexually -oriented businesses; (9) Storage units; (10) Schools; and (11) Towing company buildings with fenced impound lots, subject to providing a completely fenced and screened enclosure to 100% opacity. Fences must be a minimum of six feet high and constructed of wood or equivalent materials. (12) Truck Terminals (13) Data Centers Ordinance # 25-855 I-1 Zoning District May 13, 2025 Page 2 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 13th day of May, 2025. Attest: Matt Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: April 22, 2025 Second reading of the Ordinance: May 13, 2025 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Set Council Workshop to review 2024 Audit Report Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Justin Juergensen Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: I would like to call for a council workshop on July 8, 2025 at 4.30 to review our 2024 audited financial report. Abby Schmidt from our audit firm Abdo will be here to lead the workshop, and she will also give a short presentation at the council meeting that night. BOARD ACTION REQUESTED: Set a workshop on July 8, 2025 at 4.30 to review the 2024 Audit Report Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A �4w ill Hassan Street 5E HRA Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234-4251 (320) 234-4240 Fax REDEVELOPMENT AUTHORITY Hutchinson HRA Regular Board Meeting February 18, 2025 Minutes CALL TO ORDER Chair Renee Lynn Johnson-Kotlarz called the meeting to order at approximately 7:00 a.m. Members present: Dan Masog and Gary Forcier Members not present: Peggy Godina and Robin Kashuba Staff present: Judy Flemming Forcier moved to approve the Hutchinson HRA Regular Board Meeting agenda as presented, second by Masog, unanimous approval. 2. PUBLIC COMMENTS No citizens addressed the HHRA Board of Commissioners. 3. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 21, 2025 Forcier moved to approve the regular meeting minutes as presented, second by Masog, unanimous approval. 4. FINANCIAL REPORTS Following discussion and having questions answered by Flemming: a. City Center: 1) Consideration of City Center General Fund payments of $42,175.49 for checks 9501 to 9505 2) Consideration of City Center adjusted December 31, 2024 Financial Statements and January 2025 Financial Statements b. Park Towers: 1) Consideration of Park Towers Operating Account payments of $33,591.17 for checks 16599 to16621, and the 2/12/2024 Visa Bill 2) Consideration of Unaudited Park Towers December 31, 2024 Financial Statements Motion by Forcier, second by Masog to approve City Center and Park Towers financial reports, unanimous approval. S. PARK TOWERS a. Park Towers February Newsletter b. Park Towers Vacancy Report c. PIH Closeout Update d. Operation Update 1) Consideration of Mini Splitter for Laundry Room Motion by Masog, second by Forcier to approve the purchase of the Mini Splitter for the Laundry Room, unanimous approval. 2) Discussion on Building Sprinklers Retrofit The Board agreed that we should prepare to apply for the state grant program once it comes available. 3) Renewing Contract with DeSilva Consulting, $50/hour increase Motion by Forcier, second by Masog to approve renewing the contract with DeSilva Consulting, unanimous approval. 4) 1/26/2025 Unit Heat Pipe Break HRA 111 Hassan Street SE Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AND REOEVFLOPMFNT AUTHORITY (320) 234-4251 (320) 234-4240 Fax 6. COMMUNICATIONS a. FYI: December 2024 Hutchinson Housing Market Update b. FYI. Freddie Mac Mortgage Interest Rate for the week of 2/6/2025 up from last month c. FYI: Worked with the Auditor last week. 7. ADJOURNMENT Motion by Forcier, second by Masog to adjourn, closing the meeting, unanimous approval. Recorded by Judy Flemming, Executive Director Gary orcier, Secretary/Treasurer ,=N/ 4;1 k� 111 Hassan Street SE HRA Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUXHINSON HOUSING AND (320) 234-4251 (320) 234-4240 Fax REDEVELOPMENT AUTHORITY Hutchinson HRA Regular Board Meeting March 18, 2025 Minutes 1. CALL TO ORDER — Chair Renee Lynn Johnson-Kotlarz called the meeting to order at approximately 7:00 a.m. Members present: Gary Forcier, Peggy Godina, Robin Kashuba Members absent: Dan Masog Staff present: Judy Flemming, Executive Director; John Olson, HRA Technician Motion by Forcier, second by Kashuba to approve the Hutchinson HRA Regular Board Meeting agenda, including agenda additions and/or corrections, unanimous approval. 2. PUBLIC COMMENTS — No citizens addressed the HHRA Board of Commissioners. 3. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON FEBRUARY 18, 2025— Motion by Forcier, second by Johnson-Kotlarz to approve regular meeting minutes as presented, unanimous approval. 4. FINANCIAL REPORTS a. City Center: 1) Consideration of City Center General Fund payments of $16,116.38 for checks 9506 to 9511 2) Consideration of City Center February 2025 Financial Statements b. Park Towers: 1) Consideration of Park Towers Operating Account payments of $111,024.02 for checks 16622 to16650, and the 3/12/2025 Visa Bill payment of $5,646.49 2) Consideration of Park Towers January 31, 2025 and February 28, 2025 Financial Statements 3) PILOT $32,657.35 for Fiscal Year Ended 12/31/2024 4) Insurance Register Motion by Kashuba, second by Godina to approve City Center and Park Towers financial reports, unanimous approval. 5. PARK TOWERS a. Park Towers March Newsletter b. Park Towers Vacancy Report c. PIH Closeout Submitted to HUD February 28, 2025 d. Consideration of Resolution #2025-02 to Submit POHP Application for Sewer Main Project Flemming informed the Board of a required technical meeting on March 18. Motion by Forcier, second by Kashuba to approve resolution, unanimous approval. 111 Hassan Street SE HRA Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AND (320) 234-4251 (320) 234-4240 Fax REDEVELOPMENT AUTHORITY _ e. Operation Update Flemming informed the Board of the upcoming lock replacement project. 6. 7:30 A.M. — 2024 AUDIT PRESENTATION BY ABBY SCHMIDT OF ABDO. Abby Schmidt, CPA of Abdo presented to the Board via telephone. She highlighted an unmodified opinion and no instances of noncompliance. There was growth in both City Center and Park Towers cash accounts in 2024. Reserves for both City Center and Park Towers are healthy. There were no issues working with HHRA staff to complete the audit in a timely manner. Motion by Forcier, second by Kashuba to approve the 2024 Hutchinson HRA Audit, unanimous approval. 7. DISCUSSION ON DRAFT HHRA YEAR END REPORT AND 2025 PRIORITIES Flemming presented and led a discussion with the Board regarding HHRA's 2025 priorities for both City Center and Park Towers. Motion by Forcier, second by Kashuba to approve the Hutchinson HRA Year End Report and 2025 priorities, unanimous approval. 8. CITY HOME REPAIRS PROGRAM GRANTS Motion by Forcier, second by Kashuba for cancellation of City Rehab Grant for 645 Main Street S (application approved at 12/17/2024 Board Meeting), unanimous approval. 9. CONSIDERATION OF REVISED HUTCHINSON HRA REHAB LOAN PROGRAMS WALK- AWAY POLICY Flemming presented, highlighting additional clauses added. Motion by Forcier, second by Kashuba to approve revisions to Walk Away Policy. 10. COMMUNICATIONS a. Surveying the small downtown rental properties to determine the interest in a Downtown Rental Rehab Program. Flemming noted that interest survey letters will be sent soon. b. Interest in Creating a Single Room Occupancy Facility. Flemming informed the board of a proposal to develop such a facility in Hutchinson. c. March Planning Staff Meeting. Flemming shared with the Board a proposal for additional residential lots made to the City's Planning Staff. d. FYI: January 2025 Hutchinson Housing Market Update, indicating an increase in median sales price and a reduction in rolling 12-month closed sales. e. FYI: Freddie Mac Mortgage Market Survey, indicating a reduction in mortgage interest rates for the week of 3/5/2025. 11. ADJOURNMENT �' u HUTCHINSON A CITY ON PURPOSE. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 18, 2025 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The March 18, 2025 Planning Commission meeting was called to order by Chairman Fahey at 5:30 p.m. Members in bold were present Chairman Fahey, Vice Chairman Hacker, Commissioner Garberg, Commissioner Zuidema, Commissioner Sebesta, and Commissioner Janssen, Commissioner Kosek. Also present were Dan Jochum, City Planner, Mike Stiffer, City Public Works Director, Justin Black, City Engineer, Marc Sebora, City Attorney, Andrea Schwartz, City of Hutchinson Planning and Building Specialist, Rozanne Johnson, City of Hutchinson Planning and Building Assistant, Stephanie Nelson, City of Hutchinson Human Resources Assistant. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED January 21, 2025. Motion by Commissioner Janssen to approve January 21, 2025 meeting minutes with the correction. Second by Commissioner Garberg. Motion approved. 4. PUBLIC HEARING A. CONSIDERATION OF REZONING PROPERTIES FROM R-3TO R-3 PD LOCATED AT 800, 810 AND 820 TEXAS AVE NW. Dan Jochum, City Planner addressed the Commission and had the applicant give a brief overview of the project. Mr. Jochum then covered the staff report. Motion by Commissioner Garberg, second by Commissioner Sebesta to close the hearing at 5:38 p.m. Motion by Commissioner Garberg to approve the Rezoning with 4 staff recommendations. Second by Commissioner Sebesta. Item will be on City Council consent agenda on 03/25/25. B. CONSIDERATION OF A PRELIMINARY PLAT FOR ELK RIDGE ESTATES. Minutes Hutchinson Planning Commission March 18, 2025 Page 2 Dan Jochum, City Planner addressed the Commission and had the applicant give a brief overview of the project. Mr. Jochum then covered the staff report. Right now, the plan does not include sidewalks. Mr. Jochum read the City's subdivision code. Had some discussion with the developer and the developer's opinion is there isn't a desire for sidewalks. Mr. Jochum would like to work with the developer. Mike Stifter commented this should only be a question of 1 or 2 sidewalks, not 0. The City would pay for the connection from the existing Eau Claire to the continuation of Eau Claire into the new development. Chairman Fahey stated that the City has a developer that doesn't want sidewalks, but he is meeting the code. Mr. Jochum — look at the development approved by Northwoods, if the code is changed — then it has to go everywhere and there are no sidewalks in the Northwoods area. In this instance, there is connectivity. Marc Sebora noted that City Council has several policies in place that promote safety and allow for connectivity — these have been approved. Basically, it is up to the commission if the City is going to follow the policies that promote safety. The City ordinance says it is the Planning Commission's decision. Chairman Fahey has a hard time with forcing the developer that has a large impact on our community, financially. Commissioner Janssen brought up the point that talking about connectivity and safety, this it is not a through street. Chairman Fahey asked Brent Reiner (applicant), based on the staff's comments — would there be a problem from taking the street from 33'to 37'. Mr. Reiner noted that the streets will be 37', this was a misprint. Everything in the staff plan is acceptable, other than the sidewalks. Commissioner Garberg asked if not installing the sidewalk was a financial decision. Brent Reiner (applicant) noted potential buyers have stated they don't want sidewalks. They don't want to have to maintain the sidewalks or have people walk right in front of their homes. If you park 2 vehicles (deep) in the driveway, now the sidewalk is blocked. Mr. Reiner has spent time in Waconia, Chaska, and Chanhassen. He agrees that trunk roads need sidewalks and trails, but not this type of development. Mr. Reiner stated he meets the ordinance and has not asked for anything on this development, no contingencies. He feels he is taking the risks developing this and selling the inventory and asks why vary from this ordinance that has been in place since the 90's. Candy Stowell — 365 Ottawa Ave — approached the Commission asking if the trail behind her home will remain and stated she doesn't mind there is no sidewalk in front of her home and prefers it that way. She would like the trail behind to stay. Jochum stated the trail will remain. Minutes Hutchinson Planning Commission March 18, 2025 Page 3 Ryan Lickfelt — MN — approached the Commission. Mr. Lickfelt has been and Real Estate Agent for 30 years. He stated 9 out of 10 buyers do not want sidewalks. They don't want the maintenance, it's not always matched by the neighbors. Mr. Jochum noted the ordinance from the 90's says it is up to the Planning Commission. It also states a sidewalk is not required because the lot size is over 60'. Commissioner Sebesta says he sees both sides of the issue, but there is not through traffic. He is not opposed one way or the other. Commissioner Janssen asked Mr. Jochum to again display Section 153.080 of the subdivision ordinance regarding sidewalks. Because it states sidewalks should be constructed if the average width of the lots are less than 60' and on one or both sides of collector and arterial streets. Justin Black noted, this development does not include either, so the Section does not pertain to this development. Mr. Sebora confirmed from a legal perspective, he agrees. Commissioner Garberg stated that if the City wants sidewalks, they should put something in the ordinance that requires them. Chairman Fahey agreed this would be a good discussion to have if a development was not in front of them. Motion by Commissioner Janssen, second by Commissioner Sebesta to close the hearing at 6:39 p.m. Motion by Commissioner Fahey to approve the Preliminary Plat, with staff recommendations except number 1 and the developer widens the streets from 33' to 37'. Second by Commissioner Janssen. Garberg and Sebesta oppose. 2-2 vote, motion fails. Item will not be on City Council consent agenda on 03/25/25. Per Mr. Sebora, item can only go forward if Sebesta or Garberg reconsiders their opposition. Mr. Sebora noted either there needs to be a special Planning Commission to discuss this item or a 2-step process to reconsider the motion. There needs to be a motion to reconsider the item made by a Commissioner that opposed. Commissioner Garberg made a motion to reconsider, second by Commissioner Sebesta to open this subject for continuing conversation. Chairman Fahey asked based on Commissioner Garberg's statement, if the motion was made again, does this go to City Council as a consent agenda or under new business. Commissioner Garberg would like this item on the regular agenda for discussion at the City Council meeting. There was more discussion regarding adding some of the sidewalks in the motion. Mr. Jochum will present the entire report to the City Council. The Planning Commission makes a recommendation, the City Council will decide what they want. Commissioner Garberg expressed concern of setting a precedence. Per Mr. Jochum, as per the subdivision ordinance, none of the roads are collector or Minutes Hutchinson Planning Commission March 18, 2025 Page 4 arterial streets in this development, so no precedence is being set. Chairman Fahey confirmed if the lots were smaller, then yes, the ordinance applies. Motion by Commissioner Fahey to approve with all staff recommendations except number 1 and the developer widens the street from 33' to 37'. Second by Commissioner Janssen. Motion passes 3-1. This item will go before City Council on 3/25/2025 as New Business. C. CONSIDERATION OF REZONING PROPERTIES FROM R-2 TO C-3 LOCATED AT 135 AND 145 1ST AVE NW AND 125, 135, 145 GLEN ST NW. Dan Jochum, City Planner addressed the Commission and had the applicant give a brief overview of the project. Mr. Jochum then covered the staff report. Motion by Commissioner Garberg, second by Commissioner Sebesta to close the hearing at 7:05 p.m. Motion by Commissioner Sebesta to approve the Rezoning with staff recommendations. Second by Commissioner Garberg. Item will be on City Council consent agenda on 03/25/25. 5. NEW BUSINESS A. NONE 6. UNFINISHED BUSINESS A. NONE 7. COMMUNICATION FROM STAFF A. APRIL MEETING — The Landing Project may be on future Planning Commission agendas, and a Final Plat for Elk Ridge Estates. B. Bi-partisan push at the state level to take control from local Planning Commissions. There was discussion on what this might look like. 8. ADJOURNMENT Motion was made by Commissioner Sebesta, second by Commissioner Fahey to adjourn the meeting, Meeting was adjourned at 7:15 p.m. RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. March 2025 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 4/22/2025 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the March Financial Reports for the general fund and enterprise funds. Also attached is the March Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2025 General Fund Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -in Fines & Forfeitures TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay TOTAL EXPENDITURES NET REVENUE General Fund Expense by Department: 2025 ACTUALS MARCH YTD 2025 2024 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED - - 6,741,034 6,741,034 - - 6,370,436 - 6,680 14,095 320,000 305,905 4.4 15,374 330,000 4.7 15,052 77,186 415,725 338,539 18.6 110,194 392,100 28.1 293,500 310,656 2,166,525 1,855,869 14.3 22,846 2,028,194 1.1 154,814 528,590 2,816,417 2,287,827 18.8 548,870 2,547,142 21.5 (18,266) 58,850 382,400 323,550 15.4 47,993 353,900 13.6 - 485,657 2,812,628 2,326,971 17.3 485,657 2,812,628 17.3 4,816 7,277 55,000 47,723 13.2 10,540 55,000 19.2 456,596 1,482,312 15,709,729 14,227,417 9.4 1,241,473 14,889,400 8.3 718,991 1,941,019 10,542,600 8,601,581 18.4 1,942,662 10,050,414 19.3 82,441 210,792 1,218,850 1,008,058 17.3 207,176 1,072,833 19.3 281,726 687,544 3,022,832 2,335,288 22.7 662,489 2,867,722 23.1 1,593 80,164 379,905 299,741 21.1 68,139 381,400 17.9 60,271 60,271 545,542 485,271 11.0 58,516 517,031 11.3 29,391 29,391 - (29,391) - - - - 1,174,412 3,009,181 15,709,729 12,700,548 19.2 2,938,982 14,889,400 19.7 (717,816) (1,526,869) - 1,526,869 (1,697,509) - 2025 2024 2025 YTD 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT MARCH ACTUAL BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,835 7,543 47,488 39,945 15.9 7,919 47,477 16.7 City Administrator 39,685 114,984 544,862 429,878 21.1 115,307 519,041 22.2 Elections - - - - - 8,675 29,850 29.1 Finance Department 31,116 102,215 448,831 346,616 22.8 99,424 427,823 23.2 Motor Vehicle 33,572 90,334 398,892 308,558 22.6 76,939 338,131 22.8 Assessing - - - - - - 61,499 - Legal 25,112 64,903 348,219 283,316 18.6 61,448 329,055 18.7 Planning 14,193 38,029 187,488 149,459 20.3 38,488 181,040 21.3 Information Services 46,692 140,834 723,131 582,297 19.5 122,663 619,744 19.8 City Hall Building 13,501 37,526 213,097 175,571 17.6 42,586 202,295 21.1 Police Department 331,226 931,779 4,405,365 3,473,586 21.2 907,571 4,210,713 21.6 Emergency Management 140 2,794 13,500 10,706 20.7 11,168 13,500 82.7 Safety Committee 379 11,405 14,335 2,930 79.6 10,807 13,950 77.5 Fire Department 34,883 73,771 556,153 482,382 13.3 63,129 447,485 14.1 Protective Inspections 29,373 80,620 414,616 333,996 19.4 104,632 397,864 26.3 Engineering 43,151 96,139 547,217 451,078 17.6 85,686 479,881 17.9 Streets & Alleys 169,208 299,845 1,717,314 1,417,469 17.5 279,074 1,777,633 15.7 Park/Recreation Administration 23,309 58,815 299,036 240,221 19.7 57,945 280,458 20.7 Recreation 11,216 30,247 237,115 206,868 12.8 31,094 225,861 13.8 Senior Citizen Center 6,452 20,498 83,426 62,928 24.6 21,273 79,564 26.7 Civic Arena 51,891 121,927 445,718 323,791 27.4 99,797 413,137 24.2 Park Department 89,746 226,134 1,230,328 1,004,194 18.4 232,982 1,187,993 19.6 Recreation Building 32,393 83,444 324,132 240,688 25.7 59,307 280,335 21.2 Events Center 12,804 35,255 158,993 123,738 22.2 37,714 151,082 25.0 Evergreen Building 4,319 7,610 36,080 28,470 21.1 6,847 35,080 19.5 Library 53,918 58,350 257,808 199,459 22.6 58,250 247,865 23.5 Waterpark 5,258 14,684 473,834 459,150 3.1 37,671 467,082 8.1 Cemetery 8,160 25,541 157,200 131,659 16.2 31,423 153,077 20.5 Airport 9,482 65,705 248,888 183,183 26.4 68,727 129,260 53.2 Unallocated General Expense 50,399 168,251 1,176,663 1,008,412 14.3 160,436 1,141,625 14.1 TOTAL EXPENDITURES 1,174,412 3,009,181 15,709,729 12,700,548 19.2 2,938,982 14,889,400 19.7 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2025 2025 2024 2025 ACTUALS 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT MARCH YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 92,621 301,755 1,550,000 1,248,245 19.5 304,478 1,675,000 18.2 Sales - Other 82,225 235,735 1,051,000 815,265 22.4 235,962 1,006,000 23.5 Local Sales Tax 88,734 89,774 990,000 900,226 9.1 106,854 1,057,000 10.1 Charges for Services 2,645 54,026 100,000 45,974 54.0 49,467 88,668 55.8 Miscellaneous Revenues (413) 25,807 162,500 136,693 15.9 25,732 114,500 22.5 TOTAL REVENUES 265,813 707,098 3,853,500 3,146,402 18.3 722,492 3,941,168 18.3 Wages & Benefits 46,861 131,534 702,663 571,129 18.7 134,500 631,441 21.3 Supplies 8,045 38,170 253,900 215,730 15.0 28,476 244,225 11.7 Services & Charges 39,381 91,079 556,490 465,411 16.4 83,178 599,400 13.9 Miscellaneous Expenses 46 8,495 15,500 7,005 54.8 11,045 13,500 81.8 Transfers -Out - - 90,000 90,000 - - 90,000 - Capital Outlay 29,420 1,388,812 1,359,392 2.1 37,965 982,310 3.9 Depreciation Expense - 1,120,000 1,120,000 - - 1,120,000 - Debt Service - 302,079 1,150,228 848,149 26.3 148,780 1,366,550 10.9 TOTAL EXPENDITURES 94,333 600,777 5,277,593 4,676,816 11.4 443,944 5,047,426 8.8 NET of REVENUES & EXPENDITURES 171,480 106,320 (1,424,093) (1,530,413) 278,548 (1,106,258) Year to Date Water Sales Comments 2025 2024 Change Water Sales Revenue: Residential 199,551 200,103 -0.3% Commercial 56,064 57,395 -2.3% Industrial 46,140 46,980 -1.8% Water Sales 301,755 304,478 -0.9% Base Charge 207,213 206,055 0.6% Water Connection Charge - 1,750 0.0% Other 28,522 28,157 1.3% Other Sales 235,735 235,962 -0.1% Wastewater Fund Sales 203,945 646,446 2,810,000 2,163,554 23.0 652,206 2,875,000 22.7 Sales - Other 86,785 252,921 1,086,800 833,879 23.3 253,936 1,031,500 24.6 Local Sales Tax 88,711 89,751 990,000 900,249 9.1 82,268 815,000 10.1 Licenses & Permits - 5,600 6,000 400 93.3 5,600 6,000 93.3 Charges for Services 558 5,000 4,443 11.2 3,808 7,500 50.8 Miscellaneous Revenues (11,320) 30,452 226,000 195,548 13.5 46,959 176,000 26.7 TOTAL REVENUES 368,121 1,025,728 5,123,800 4,098,072 20.0 1,044,776 4,911,000 21.3 Wages & Benefits 65,104 178,415 990,321 811,906 18.0 168,082 892,971 18.8 Supplies 6,662 39,734 289,400 249,666 13.7 44,351 297,600 14.9 Services & Charges 168,387 294,857 895,390 600,533 32.9 133,319 840,650 15.9 Miscellaneous Expenses 69 419 33,000 32,581 1.3 14,902 36,000 41.4 Transfers -Out - - 110,000 110,000 - - 110,000 - Capital Outlay 29,443 3,721,629 3,692,186 0.8 77,427 2,410,249 3.2 Depreciation Expense - 1,200,000 1,200,000 - - 1,200,000 - Debt Service 642,651 1,614,347 971,696 39.8 636,790 1,609,355 39.6 TOTAL EXPENDITURES 240,222 1,185,519 8,854,087 7,668,569 13.4 1,074,871 7,396,825 14.5 NET of REVENUES & EXPENDITURES 127,899 (159,791) (3,730,287) (3,570,496) (30,094) (2,485,825) Year to Date Sewer Sales Comments 2025 2024 Change Wastewater Sales Revenue: Residential 376,141 376,347 -0.1% Commercial 113,782 112,799 0.9% Industrial - Flow 107,135 88,391 21.2% Industrial - Violation Surcharges 49,388 74,669 -33.9% Sewer Sales 646,446 652,206 -0.9% Base Charge 226,768 224,413 1.0% Sewer Connection Charge - 2,300 0.0% Other 26,153 27,223 -3.9% Other Sales 252,921 253,936 -0.4% Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2025 2025 ACTUALS MARCH YTD 2025 2024 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 539,968 1,538,348 7,899,000 6,360,652 19.5 1,580,578 7,708,000 20.5 808 990 10,500 9,510 9.4 900 10,500 8.6 540,776 1,539,337 7,909,500 6,370,163 19.5 1,581,478 7,718,500 20.5 376,683 1,119,920 5,983,000 4,863,080 18.7 1,192,344 5,852,000 20.4 73,379 193,092 936,298 743,206 20.6 186,728 924,229 20.2 860 2,939 25,500 22,561 11.5 3,486 25,500 13.7 23,392 66,721 312,270 245,549 21.4 66,462 308,150 21.6 - 5 6,500 6,495 0.1 - 6,500 - - - 550,000 550,000 - - 550,000 - 5,112 5,112 45,000 39,888 11.4 36,726 100,000 36.7 - - 58,000 58,000 - - 58,000 - 479,426 1,387,790 7,916,568 6,528,778 17.5 1,485,746 7,824,379 19.0 61,350 151,547 (7,068) (158,615) 95,731 (105,879) Year to Date Sales March Sales Comments 2025 2024 Change 2025 2024 Change Liquor Sales Revenue: Liquor 613,212 621,833 -1.4% 214,529 221,561 -3.2% Beer 640,407 680,204 -5.9% 228,304 255,428 -10.6% Wine 202,675 220,362 -8.0% 67,459 85,147 -20.8% THC Products 43,797 21,021 108.4% 16,541 8,778 88.4% Other 38,256 37,158 3.0% 13,135 13,009 1.0% Total Sales 1,538,348 1,580,578 -2.7% 539,968 583,924 -7.5% Gross Profit $418,427 $388,233 $163,286 $153,209 Gross Margin on Sales 27.2% 24.6% 2.6% 30.2% 26.2% 4.0% Customer Count 51,390 52,465 -2.0% 18,185 19,142 -5.0% Average Sale per Customer $29.93 $30.13 -0.6% $29.69 $30.50 -2.7% Labor to Sales Ratio 12.6% 11.8% 0.7% 13.6% 11.5% 2.1 % Refuse Fund Sales 121,392 359,240 1,461,000 1,101,760 24.6 336,448 1,352,000 24.9 Sales - Other 3,931 12,185 46,700 34,515 26.1 10,678 46,100 23.2 Intergovernmental Revenue 1,100 2,400 4,500 2,100 53.3 4,400 21,500 20.5 Miscellaneous Revenues (2,036) 3,351 50,000 46,649 6.7 8,383 30,000 27.9 TOTAL REVENUES 124,387 377,177 1,562,200 1,185,023 24.1 359,909 1,449,600 24.8 Wages & Benefits 21,131 58,770 349,221 290,451 16.8 66,161 337,416 19.6 Supplies 2,457 5,387 45,000 39,613 12.0 7,731 60,750 12.7 Services & Charges 75,558 163,772 1,032,135 868,363 15.9 165,178 969,000 17.0 Miscellaneous Expenses 240 273 2,500 2,227 10.9 273 1,150 23.7 Transfers -Out - - 105,000 105,000 - - 55,000 - Capital Outlay 35,000 35,000 375 817,500 0.0 Depreciation Expense 172,000 172,000 172,000 - TOTAL EXPENDITURES 99,386 228,203 1,740,856 1,512,653 13.1 239,717 2,412,816 9.9 NET of REVENUES & EXPENDITURES 25,001 148,974 (178,656) (327,630) 120,192 (963,216) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2025 2025 2024 2025 ACTUALS 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT MARCH YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 459,911 754,292 2,372,500 1,618,208 31.8 862,654 2,620,300 32.9 Charges for Services 10 10 107,000 106,990 0.0 110 95,500 0.1 Miscellaneous Revenues (6,682) 6,708 72,000 65,292 9.3 8,685 52,000 16.7 TOTAL REVENUES 453,240 761,011 2,551,500 1,790,489 29.8 871,448 2,767,800 31.5 Cost of Sales 274,569 448,602 1,591,200 1,142,598 28.2 579,665 1,759,400 32.9 Inventory Cost Adjustment (57,305) (138,423) (703,250) (564,827) 19.7 (83,691) (703,528) 11.9 Wages & Benefits 64,081 177,507 897,840 720,333 19.8 182,210 888,535 20.5 Supplies 5,960 18,883 126,850 107,967 14.9 20,588 149,500 13.8 Services & Charges 21,650 37,253 308,390 271,137 12.1 43,342 287,500 15.1 Miscellaneous Expenses 332 1,833 13,500 11,667 13.6 2,070 13,500 15.3 Transfers -Out - - 120,000 120,000 - - 120,000 - Capital Outlay 8,217 8,217 305,000 296,783 2.7 39,858 197,000 20.2 Depreciation Expense - - 290,000 290,000 - - 290,000 - Debt Service - - 73,808 73,808 - - 73,808 - TOTAL EXPENDITURES 317,504 553,871 3,023,338 2,469,467 18.3 784,042 3,075,715 25.5 NET of REVENUES & EXPENDITURES 135,736 207,140 (471,838) (678,978) 87,407 (307,915) Year to Date Sales Comments 2025 2024 Change Compost Sales Bagged 697,939 792,121 -11.9% Bulk 14,139 27,555 -48.7% Other (Freight) 42,215 42,978 -1.8% Total Sales 754,292 862,654 -12.6% Gross Profit 305,691 282,989 Gross Margin 40.5% 32.8% Storm Water Utility Sales 99,748 291,906 1,185,000 893,094 24.6 273,487 1,097,000 24.9 Sales - Other 358 1,543 7,000 5,457 22.0 1,106 3,500 31.6 Intergovernmental Revenue - - - - - - - - Licenses & Permits 135 220 6,000 5,780 3.7 470 5,500 8.5 Miscellaneous Revenues (2,981) 3,816 26,800 22,984 14.2 4,953 26,300 18.8 TOTAL REVENUES 97,260 297,486 1,224,800 927,314 24.3 280,016 1,132,300 24.7 Wages & Benefits 15,144 49,090 313,368 264,278 15.7 63,596 311,298 20.4 Supplies 1,438 1,509 48,350 46,841 3.1 2,098 51,350 4.1 Services & Charges 33,712 40,384 256,020 215,636 15.8 43,759 223,375 19.6 Miscellaneous Expenses - 1,423 6,000 4,578 23.7 1,467 6,000 24.5 Capital Outlay 137,330 137,330 558,818 421,488 24.6 - 467,145 - Depreciation Expense - - 255,000 255,000 - - 255,000 - Debt Service - 174,465 186,180 11,715 93.7 172,565 187,480 92.0 TOTAL EXPENDITURES 187,623 404,201 1,623,736 1,219,535 24.9 283,485 1,501,648 18.9 NET of REVENUES & EXPENDITURES (90,363) (106,715) (398,936) (292,221) (3,469) (369,348) City of Hutchinson - Investment Report For the Month Ended March 31, 2025 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gain/ -Loss Earnings CERTIFICATES OF DEPOSIT: Forbright Bank 08/31/2022 09/16/2025 3.500% Fixed $245,000 $245,000 $0 $244,177 -$823 $8,575 First Citizens Bk & Tr Co Raleigh 10/26/2022 10/25/2025 4.700% Fixed 244,000 244,000 0 244,627 627 11,468 Regions Bank Birmingham AL 10/28/2019 10/31/2025 2.000% Fixed 245,000 245,000 0 241,911 -3,089 4,900 Flushing Bank Primary 10/26/2022 11/04/2025 4.700% Fixed 245,000 245,000 0 245,720 720 11,515 Ally Bk Sandy Utah 11/02/2022 11/10/2025 4.800% Fixed 244,000 244,000 0 244,847 847 11,712 Toyota Financial Sgs Bk 07/14/2021 07/22/2026 0.950% Fixed 245,000 245,000 0 235,276 -9,724 2,328 Vantage West Credit Union 09/05/2024 09/14/2026 4.100% Fixed 249,000 249,000 0 249,067 67 10,209 Synchrony Bank 09/01/2022 09/09/2027 3.500% Fixed 245,000 245,000 0 241,521 -3,479 8,575 Discover Bank DE 11/16/2022 11/30/2027 4.900% Fixed 242,000 242,000 0 246,755 4,755 11,858 Morgan Stanley Bank NA 03/10/2023 03/16/2028 4.800% Fixed 244,000 244,000 0 248,470 4,470 11,712 Affinity Bank 03/15/2023 03/17/2028 4.900% Fixed 195,000 195,000 0 199,218 4,218 9,555 Customers Bank 06/07/2023 06/14/2028 4.500% Fixed 244,000 244,000 0 246,686 2,686 10,980 Thread Bank Rogers TN 06/07/2023 06/16/2028 4.400% Fixed 245,000 245,000 0 252,602 7,602 10,780 Univest Bank & Trust Co 06/02/2023 06/21/2028 4.500% Fixed 245,000 245,000 0 247,776 2,776 11,025 CIBC Bk USA 06/16/2023 06/30/2028 4.450% Fixed 244,000 244,000 0 251,127 7,127 10,858 Providence Bk Rocky Mt NC 08/03/2023 08/21/2028 4.400% Fixed 249,000 249,000 0 251,174 2,174 10,956 United Roosevelt Savings 09/06/2023 09/12/2028 4.500% Fixed 249,000 249,000 0 256,204 7,204 11,205 Central Fe S&L/Cicero IL 09/06/2023 09/14/2028 4.500% Fixed 249,000 249,000 0 252,010 3,010 11,205 Community Bk & Tr Waco TX 11/01/2023 11/10/2028 5.050% Fixed 243,000 243,000 0 250,467 7,467 12,272 Liberty First Credit Union 01/23/2024 01/30/2029 4.150% Fixed 249,000 249,000 0 249,259 259 10,334 Morgan Stanley Private Bank 02/28/2024 03/06/2029 4.350% Fixed 244,000 244,000 0 245,898 1,898 10,614 Carter Bank & Trust 03/08/2024 03/20/2029 4.300% Fixed 245,000 245,000 0 246,583 1,583 10,535 Mizrahi Tefahot Bank/LA 03/26/2024 03/07/2030 4.500% Fixed 244,000 244,000 0 248,087 4,087 10,980 CBC Federal Credit Union 05/03/2024 05/14/2031 4.650% Fixed 249,000 249,000 0 257,040 8,040 11,579 Celtic Bank 12/11/2024 12/20/2032 4.150% Fixed 249,000 249,000 0 250,335 1,335 10,334 Total CDs $6,091,000 $6,091,000 $0 $6,146,838 $55,838 $256,064 MUNICIPAL BONDS: Miami -Dade Cnty FL Transit Sales 11/19/2021 07/01/2025 0.900% Fixed $375,000 $373,013 -$1,988 $371,948 -$1,065 $3,375 Austin TX Cmnty CIg 04/27/2022 08/01/2025 0.992% Fixed 245,000 229,482 -15,518 242,241 12,760 2,430 Jobs Ohio Beverage Sys Stwd 04/27/2022 01/01/2026 2.034% Fixed 310,000 298,815 -11,185 304,947 2,778 6,305 Oklahoma City OK Econ Dev Trust 02/08/2022 03/01/2026 1.118% Fixed 300,000 292,833 -7,167 291,738 -1,095 3,354 New York St Urban Dev Dorp 08/26/2022 03/15/2026 3.170% Fixed 190,000 187,925 -2,075 188,172 247 6,023 Anchor Bay MI School Dist 07/01/2020 05/01/2026 1.250% Fixed 500,000 503,630 3,630 484,985 -18,645 6,250 Phoenix Az Civic Impt Corp 12/10/2021 07/01/2026 1.157% Fixed 135,000 134,150 -851 130,243 -3,907 1,562 San Juan CA Unif Sch Dist 11/09/2021 08/01/2026 1.201% Fixed 140,000 140,000 0 134,505 -5,495 1,681 District of Columbia Rev 01/18/2023 06/01/2027 4.232% Callable 350,000 349,734 -266 349,636 -98 14,812 District of Columbia Rev 02/14/2023 06/01/2027 4.232% Callable 400,000 397,684 -2,316 399,584 1,900 16,928 Phoenix Az Civic Impt Corp 03/30/2022 07/01/2027 1.257% Fixed 175,000 161,088 -13,913 164,591 3,504 2,200 Indiana St Fin Authority Rev 01/27/2023 07/15/2027 4.109% Fixed 1,000,000 1,000,000 0 999,680 -320 41,090 NY Personal Income Tax 12/09/2022 09/15/2027 5.051% Fixed 300,000 308,277 8,277 306,162 -2,115 15,153 Pima County AZ Revenue 11/09/2022 12/01/2027 5.382% Fixed 1,000,000 1,014,580 14,580 1,026,920 12,340 53,820 Wisconsin St Gen Fund Rev 02/21/2023 05/01/2028 4.330% Fixed 500,000 497,905 -2,095 501,050 3,145 21,650 Pima County AZ Revenue 11/22/2023 12/01/2028 5.961% Fixed 175,000 183,171 8,171 184,287 1,117 10,432 New York NY City Transitional 07/05/2023 02/01/2029 4.750% Callable 385,000 385,920 920 391,029 5,109 18,288 New York NY City Transitional 02/14/2024 02/01/2029 4.430% Callable 375,000 375,000 0 376,673 1,673 16,613 Wisconsin St Gen Fund Rev 03/13/2024 05/01/2029 4.346% Fixed 500,000 497,905 -2,095 500,450 2,545 21,730 Albertville AL 01/19/2024 06/01/2029 4.900% Fixed 235,000 241,103 6,103 239,599 -1,504 11,515 Middlesex County NJ 09/13/2023 08/15/2029 4.603% Fixed 250,000 248,115 -1,885 252,408 4,293 11,508 California St 10/24/2023 10/01/2029 5.100% Fixed 200,000 199,788 -212 206,742 6,954 10,200 New York NY City Transitional 12/05/2023 11/01/2029 5.050% Callable 300,000 308,451 8,451 308,442 -9 15,150 Palm Beach Cnty Fla 12/15/2023 12/01/2029 4.150% Fixed 265,000 263,614 -1,386 264,383 769 10,998 Palm Beach Cnty Fla 10/25/2024 12/01/2029 4.150% Fixed 500,000 499,300 -700 498,835 -465 20,750 Andalusia AL 03/20/2025 05/01/2030 4.250% Fixed 140,000 140,000 0 139,602 -398 5,950 Connecticut State 04/12/2024 05/15/2030 4.657% Fixed 140,000 140,000 0 141,845 1,845 6,520 Las Cruces NM Gross Recpts Tax 02/20/2025 06/01/2030 4.850% Fixed 150,000 152,775 2,775 152,576 -200 7,275 Palm Beach Cnty Fla 06/28/2024 06/01/2030 4.500% Fixed 740,000 740,000 0 748,725 8,725 33,300 Apache Junction AZ 08/15/2024 07/01/2030 4.281% Fixed 825,000 830,973 5,973 813,533 -17,440 35,318 Virginia Sts Pub Bldg 05/24/2024 08/01/2030 4.830% Fixed 340,000 343,196 3,196 349,697 6,501 16,422 Corpus Christi TX ISD 12/30/2024 08/15/2030 4.450% Fixed 500,000 499,485 -515 499,975 490 22,250 New York City Transitional 02/07/2025 02/01/2031 4.560% Fixed 500,000 500,000 0 501,975 1,975 22,800 Las Cruces NM Gross Recpts Tax 02/20/2025 06/01/2030 4.880% Fixed 145,000 147,577 2,577 147,388 -189 7,076 Portland OR Revenue 01/03/2025 06/01/2031 4.450% Fixed 470,000 468,684 -1,316 472,129 3,445 20,915 Santa Clara Valley CA 07/11/2024 06/01/2031 4.400% Fixed 300,000 299,103 -897 295,578 -3,525 13,200 San Francisco City & Cty CA 09/12/2024 09/01/2031 3.918% Fixed 460,000 460,000 0 440,142 -19,858 18,023 San Diego CA Public Fac 08/22/2024 10/15/2031 3.980% Callable 500,000 499,360 -640 482,700 -16,660 19,900 Oregon St Dept of Admin Svcs 02/05/2025 04/01/2032 4.353% Fixed 170,000 169,505 -495 168,218 -1,287 7,400 Spotsylvania County VA Econ Dev 09/05/2024 06/01/2032 4.200% Fixed 295,000 299,838 4,838 287,439 -12,399 12,390 Waterloo IA 01/16/2025 06/15/2032 4.160% Fixed 395,000 398,622 3,622 405,211 6,589 16,432 Connecticut State 08/27/2024 06/15/2032 4.160% Fixed 100,000 100,000 0 97,461 -2,539 4,160 Los Angeles CA 12/13/2024 09/01/2032 4.400% Fixed 275,000 275,000 0 269,467 -5,533 12,100 Total Municipal Bonds $15,550,000 $15,555,600 $5,600 $15,532,909-$26,045 $625,248 March 31, 2025 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturitv Coupon Callable Value Amount -Discount Value Gain/ -Loss Earninq FEDERAL BONDS: Federal Home Loan Bank Total Federal Bonds MONEY MARKET FUNDS: Money Market - Citizens Bank Money Market - Oppenheimer Total Money Market Funds GRAND TOTALS 09/28/2021 10/26/2026 1.180% Callable $500,000 $500,000 $0 $478,485-$21,515 S5.900 $500,000 $500,000 $0 $478,485-$21,515 $5,900 Current Rate: 3.850% N/A $11,829,395 $11,829,395 $0 $11,829,395 $0 $455,432 Current Rate: 3.928% N/A 364,558 364,558 0 364,558 0 14,320 $12,193,953 $12,193,953 $0 $12,193,953 $0 $469,752 $34,334,953 $34,340,553 $5,600 $34,352,184 $8,278 $1,356,964 CITY PORTFOLIO BY PRODUCT TYPE CITY MATURITY SCHEDULE Par Value Current Average Municipal Federal Total %of Average Total %of Total Value Coupon Year CD's Bonds Bonds Par Value Total Coupon 2025 $1,223,000 $620,000 $0 $1,843,000 8.3% 2.9% CDs $6,091,000 17.7% $6,146,838 4.2% Municipal Bonds $15,550,000 45.3% $15,532,909 4.0% 2026 $494,000 $1,575,000 $500,000 $2,569,000 11.6% 1.7% Federal Bonds $500,000 1.5% $478,485 1.2% 2027 $487,000 $3,225,000 $0 $3,712,000 16.8% 4.4% Subtotal $22,141,000 $22,158,231 4.0% 2028 $2,407,000 $675,000 $0 $3,082,000 13.9% 4.6% Money Market $12,193,953 35.5% $12,193,953 2029 $738,000 $3,010,000 $0 $3,748,000 16.9% 4.5% Total $34,334,953 100.0% $34,352,184 2030 $244,000 $2,835,000 $0 $3,079,000 13.9% 4.5% Unrealized Gain / -Loss $8,278 2031 $249,000 $2,375,000 $0 $2,624,000 11.9% 4.3% Prior Year Unrealized Gain /-Loss -$195,379 2032 $249,000 $1,235,000 $0 $1,484,000 6.7% 4.4% Totals $6,091,000 $15,550,000 $500,000 $22,141,000 100.0% 4.0% Investment Gain / -Loss for 2025 $203,657 $4,000,000 $3,712,000 $3,748,000 Money Market $3,082,000 35.5% $3,000,000 $2,569,000 '$2,000,000 ' Municipal Bonds $1,843,000 $1,484,000 45.3% $1,000,000 Federal Bonds 1.5% $0 2025 2026 2027 2028 2029 2030 2031 2032 FINANCIAL INDICES: One -Year Comparison Treasury Yield Curve 3/31/2025 3/31/2024 Change City'sAverage Coupon Rate 4.02% 3.42% 0.60% 6.00% Average Yield to Maturity 4.26% 5.02% -0.76% (excluding Money Market funds) 5.00% 4.00 % ��♦ �� Federal Lending Rate 4.50% 5.50% -1.00% Prime Rate 7.50% 8.50% -1.00% 3.00% Treasury Rates: 1-Year 4.03% 5.03% -1.00% 2.00% 2-Year 3.89% 4.59% -0.70% 1.00% 3-Year 3.89% 4.40% -0.51% 5-Year 3.96% 4.21% -0.25% 0.00% 10-Year 4.23% 4.20% 0.03% 1-Year 2-Year 3-Year 5-Year 10-Year 20-Year 4.62% 4.45% 0.17% --o-3/31/2025 t3/31/2024