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cp04-08-25HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 8, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Vineyard United Methodist Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15853 — Resolution Accepting $50.00 Donation from Nuvera to the Hutchinson Fire Department PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 25, 2025 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration of Non -Waiver of Tort Liability Limits for General Liability (b) Consideration for Approval of Renewal of Airport Consulting Services with Bolton & Menk (c) Appointment of Carolyn Ulrich to Hutchinson Public Library Board to April 2028 (d) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod County Historical Society on May 1, 2025 (e) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County Historical Society on May 1, 2025 CITY COUNCIL AGENDA —April 8, 2025 (f) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane Sportsmen's Club on June 6 & 7, 2025, at McLeod County Fairgrounds (g) Consideration for Approval of Resolution No. 15846 — Resolution to Sell At Auction Surplus Hutchinson Police Department Property (Vehicles) (h) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. PARKS/RECREATION/COMMUNITY EDUCATION YEAR END REPORT 10. PLANNING/ZONING/BUILDING DEPARTMENT YEAR END REPORT 11. REVIEW OF DRAFT ORDINANCE THAT WOULD ALLOW `BACKYARD" CHICKENS ON CERTAIN PROPERTIES IN THE CITY UNFINISHED BUSINESS 12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-852 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT BLOCK 1, LOTS 1 THROUGH 3, BAR PROPERTIES PLAT 13. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 25-853 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 135 AND 145 1 sT AVENUE NW AND 125, 135, 145 GLEN STREET NW NEW BUSINESS 14. APPROVE/DENY RESOLUTION NO. 15854 - DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Public Library Board Minutes from February 24, 2025 b) Liquor Hutch Quarterly Report 2 CITY COUNCIL AGENDA -April 8, 2025 (c) Parks/Recreation/Community Education Board Minutes from January 6, 2025; February 3, 2025; March 3, 2025 NHSCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15853 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Nuvera $50.00 3/20/2025 WHEREAS, such donations have been contributed to the City of Hutchinson Fire Department towards future department purchases. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 8th day of April 2025. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 25, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 7(a) needs to be removed from the agenda. Motion by Czmowski, second by May, to approve the agenda with Item 7(a) removed. Motion carried unanimously. 2. INVOCATION — Church of Latter -Day Saints (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15847 — Resolution Accepting $90.34 Donation from Buffalo Wild Wings for Fireman's Park Project Motion by May, second by Burley, to approve Resolution No. 15847. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 11, 2025 Motion by Sebesta, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES — March 25, 2025 (b) Consideration for Approval of Resolution No. 15851 — Resolution Supporting the Pursuit of a Minnesota's Environment and Natural Resources Trust Fund Grant for Funding of the Otter and Campbell Lakes Accessible Recreational Opportunities Project T (c) Consideration for Approval of Replacement of Civic Arena Message Board and Accepting Burich Foundation Grant (d) Consideration for Approval of Chip and Fog Seal Award (e) Consideration for Approval of Crack Seal and Mastic Patching (f) Claims, Appropriations and Contract Payments — Register A Item 7(c) was pulled for separate discussion. Motion by Czmowski, second by May, to approve Consent Agenda I with the exception of Item 7(c). Motion carried unanimously. Matt Jaunich, City Administrator, noted that the low bid for this project is being awarded to Crow River Sims which is a business owned by the mayor's son, therefore the mayor wish to abstain from voting on this item. Motion by Czmowski, second by May, with Forcier abstaining, to approve Item 7(c). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by May, second by Czmowski, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2025 STREET IMPROVEMENT PROJECTS (LETTING NO. 2, PROJECT NO. 25-02) �a) Approve/Deny Resolution No. 15849 — Resolution Accepting Bid and Awarding Contract b) Approve/Deny Resolution No. 15850 — Resolution Adopting Assessment Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter noted that the low bidder on the project has been identified as Wm. Mueller & Sons, Inc. in the amount of $1,636,868.62. The project includes Hassan Street SE (1st Avenue NE to Oakland Avenue SE) with a full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs restoration and appurtenances. 1st Avenue SE (Main Street South to Jefferson Street SE) with a full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 3rd Avenue SE (Main Street South to Hassan Street SE) with a full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. 6th Avenue SE (Main Street South to Hassan Street SE) with a full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 7th Avenue SE (Main Street South to Hassan Street SE) with a full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and 2 CITY COUNCIL MINUTES — March 25, 2025 appurtenances. Stoney Point Road SW (School Road SW to Roberts Road SW) with a full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. Mr. Stifter also provided an assessments overview and noted that the project cost came in 13% lower than estimated. Motion by Czmowski, second by May, to close the public hearing at 6:07 p.m. Motion by Burley, second by Sebesta, to approve Resolution Nos. 15849 and 15850. Motion carried unanimously. COMMUNICATIONS RE UESTS AND PETITIONS (Thep urpose o this portion oJ the agenda is to provi e the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 10. PUBLIC WORKS YEAR END REPORT Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter provided an overview of the Public Works 2024 year end report. The Public Works Department includes Engineering, Streets & Roadways, Cemetery, Airport, HATS Facility, Water, Wastewater, and Storm Water. Mr. Stifter reviewed core services provided, highlights from 2024, goals/objectives for 2025, and utility rate comparisons. 11. DISCUSSION ON AMENDING CHAPTER 93 OF THE HUTCHINSON CITY CODE PERTAINING TO CHICKENS Matt Jaunich, City Administrator, spoke before members in attendance at the meeting clarifying that this item will be a discussion of the Council only. This item has not been scheduled as a public hearing at this time, although maybe at a future date. But again, the discussion will only be amongst Council Members this evening. Mr. Jaunich noted that Council Members had requested to have on the agenda a discussion on the City's regulations of chickens within the city. This topic has come up several times in the past with previous Councils electing to continue with the prohibition of chickens. To assist the Council in its discussion, Mr. Jaunich had provided a copy of the last ordinance that was considered by the City Council in 2019 and some information that was shared with the Council back when the previous ordinance was considered. The information is a little dated, but should still be relevant for the discussion at this meeting. Again, Mr. Jaunich noted that this is for discussion only at this time and nothing is being considered for an action item. Mayor Forcier noted last time this was discussed he was somewhat in favor of allowing chickens if chicken owners were required to obtain education on raising chickens. Council Member Burley noted he has done research with organizations that can provide proper education to potential chicken owners. Council Member Burley noted that he is in favor of allowing chickens to be raised within the city. He would like education as part of a permitting process. He noted that accountability is very important to him and wants to hold citizens accountable. Council Member Sebesta noted that residents he has spoken to are not necessarily in favor of allowing chickens, but he is in favor of allowing them. He noted that other cities that have been polled have not had any major issues with allowing chickens to be raised in their cities. Council Member May acknowledged the number of attendees at the Council meeting tonight. Council Member May noted he is not in favor of allowing chickens and residents that have reached out to him are not in favor either. He did acknowledge that it doesn't appear that allowing chickens in other cities have had major issues. Council Member Czmowski noted he is in favor with moving forward with the ordinance that was proposed in 2019 other than he thinks five chickens should be allowed. He expressed that this has been discussed several times and feels that the harboring of chickens should proceed. Mayor Forcier expressed that he feels an ordinance should be drafted for the Council to consider CITY COUNCIL MINUTES — March 25, 2025 Mr. Jaunich asked for more direction from the Council. Should the ordinance from 2019 be reconsidered? Should a workshop be held? Should a public hearing be held? Are there specific items that should be added to the 2019 ordinance or removed? Mayor Forcier expressed that he feels a public hearing would not be required. He asked that an educational requirement be included in the draft ordinance that the Council considers. Staff will plan on having a draft ordinance before the Council at the next Council meeting. The Council determined they would allow members of the public to speak before them tonight on this subject. Michael Massmann, 525 Larson Street, presented before the Council. Mr. Massmann spoke of the benefits of harboring chickens and doesn't necessarily feel that the current interest isn't just a fad due to the high egg prices currently as has been expressed. Mr. Massmann did note that he has a petition containing 505 signatures of residents in favor of harboring chickens. Paisley VonBerge, 17546 Zane Avenue, presented before the Council. Ms. VonBerge noted that she is with the FFA organization. Ms. VonBerge spoke of the benefits of harboring chickens. Tyriina Kalenberg, 710 Shady Ridge Road, presented before the Council. Ms. Kalenberg expressed that she feels the large number of people in attendance at the Council meeting shows the support for allowing chickens within the community. She also supports harboring of chickens within the city. Jim Bobier, 29206 Skyview Avenue, presented before the Council. Mr. Bobier noted he has been raising chickens for years with his daughters and he expressed the benefits of harboring chickens. Joy Schmitz, 1155 Westshore Drive, presented before the Council. Ms. Schmitz noted that she is in favor of harboring chickens and benefits of them. Tony Stark, 502 Monroe Street, presented before the Council. Mr. Stark noted he is in favor of harboring chickens and benefits of them. Ann Lamecker, 7 h Avenue NW, presented before the Council. Ms. Lamecker asked the Council their preferred method of receiving information from constituents. It was noted emails are preferred, attendance at Council meetings are good, phone calls, or talking with them in person. UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 25-852 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT BLOCK 1, LOTS 1 THROUGH 3, BAR PROPERTIES PLAT Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum explained that the applicant has applied for a rezoning of three lots located on Texas Avenue. The applicant has applied to rezone the property to R-3 PD from R-3. The existing development to the east and northeast is zoned R-3 PD and the area directly to the north across the street is R-3 and the area to the west is R-4. The property to the south and southeast is zoned Industrial/Commercial. There were no comments received during the public hearing held with the Planning Commission. Motion by Sebesta, second by Czmowski, to approve first reading of Ordinance No. 25-852. Motion .19 CITY COUNCIL MINUTES — March 25, 2025 carried unanimously. 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 25-853 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 135 AND 145 1ST AVENUE NW AND 125, 135, 145 GLEN STREET NW Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum explained that the City of Hutchinson has applied for a rezoning for the former R-2 zoned lots that were bought by the City for redevelopment purposes in this area. The west side of the existing alley is proposed to be rezoned to be consistent with the east side of the alley, which is C-3 Downtown Commercial which would accommodate the construction of an apartment building with a first level office and enclosed parking as well as a stormwater pond. There were no comments received during the public hearing held with the Planning Commission. Motion by Sebesta, second by Burley, to approve first reading of Ordinance No. 25-853. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 15852 — RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELIMINARY PLAT FOR ELK RIDGE ESTATES Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum explained that Elk Ridge Estates is a 51-lot preliminary plat consisting of 29 single-family homes and 22 twin homes. Mr. Jochum noted that there was a lot of discussion regarding this item at the Planning Commission meeting. The vast majority of the discussion centered around sidewalks. Staff requested sidewalks be included in the development, however after extensive discussion at the Planning Commission meeting and further review of the City subdivision ordinance during the meeting, sidewalks are not required for this development because the lots are on average greater than 60' wide and the development is not located on a collector or arterial street. The Planning Commission suggested that there be a discussion in the future regarding how sidewalks are regulated, including a discussion on the various City policy documents such as Complete Streets policy, Growth Plan and Safe Routes to school. Currently, City policy documents indicate sidewalks should be part of developments but City Code only requires sidewalks in certain situations. The Planning Commission voted 3-1 to recommend approval of the preliminary plat without sidewalks and requiring the street to be 37-feet wide. Staff is comfortable with this recommendation based on the information presented and would recommend approval of the plat. Motion by May, second by Sebesta, to approve Resolution No. 15852. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for February 2025 CITY COUNCIL MINUTES — March 25, 2025 NHSCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE Gary Forcier — Mayor Forcier provided updates from the HRA, Resource Allocation Committee, and Airport Commission. ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 7:00 p.m. Motion carried unanimously. I RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Non -Waiver of Tort Liability Limits for General Liability Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 4/8/2025 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Andy Reid Reviewed by Staff Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of the City's renewal of its general liability insurance policy for the period July 1, 2025 through June 30, 2026, the City must decide whether or not to waive the statutory municipal tort liability limits of $500,000 per claimant and $1,500,000 per occurrence. Historically the City has not waived the municipal tort, because by doing so, the City exposes itself to potential claims and payments above the statutory limit. The City would need to purchase excess liability coverage if it decides to waive the statutory liability limit. This is an annual city council decision that the League of MN Cities Insurance Trust requires. This decision also applies to the separate liability policy for the HATS Facility. Staff recommendation is to not waive the tort liability limits. BOARD ACTION REQUESTED: The Council is requested to not waive the tort liability limits for the policy period of July 2025 through June 2026. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A LMC0 LEAGUE MINNESOTA CITIES LIABILITY COVERAGE WAIVER FORM Members who obtain liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT) must complete and return this form to LMCIT before their effective date of coverage. Email completed form to your city's underwriter, to pstech("mc.org, or fax to 651.281.1298. Members who obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not waive the statutory tort limits must be made annually by the member's governing body, in consultation with its attorney if necessary. The decision has the following effects: • If the member does not waive the statutory tort limits, an individual claimant could recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether the member purchases the optional LMCIT excess liability coverage. • If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could recover up to $2,000,000 for a single occurrence (under the waive option, the tort cap liability limits are only waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2,000,000). The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to $2,000,000, regardless of the number of claimants. If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants could recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. LMCIT Member Name: Check one. - El The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minn. Stat. § 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minn. Stat. § 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of member's governing body meeting: Signature: Position: League of Minnesota Cities 3/2/2023 Liability Coverage Waiver Form Page 1 c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Renewal of Airport Consulting Services with Bolton & Menk Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 4/8/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Three proposals were received. After a review by the Public Works Manager, Public Works Director, and discussion with the Airport Commission, it was recommended to continue with Bolton & Menk for another 5-year term. They have done very well with some very involved projects during their past tenure (multiple new hangars, new airfield lighting, new runway surface) and we would like to move forward with them again over the next 5 years. BOARD ACTION REQUESTED: Approve renewal of 5-year contract with Bolton & Menk Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Hutchinson Municipal Airport (HCD) March 21, 2025 Master Agreement MASTER AGREEMENT FOR PROFESSIONAL SERVICES AIRPORT PLANNING, ENGINEERING AND CONSTRUCTION SERVICES APRIL 2025 THROUGH MARCH 2O30 HUTCHINSON MUNICIPAL AIRPORT (HCD) CITY OF HUTCHINSON, MINNESOTA This Agreement made this 8t' day of April 2025, by and between the City of Hutchinson, I I I Hassan Street SE, Hutchinson, MN 55350, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 1960 Premier Drive, Mankato, MN 56001, hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with future airport planning, engineering, and construction services as listed in the ACIP for the Hutchinson Municipal Airport and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT throughout the 5-year Airport Consultant Selection period. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in future Work Orders. B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in subsequent Work Orders or as described in Paragraph 4.13 and the associated Work Order may be revised accordingly through a mutually agreed addendum. U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 1 of 13 Hutchinson Municipal Airport (HCD) March 21, 2025 Master Agreement SECTION 2 - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section 3 of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include, but is not limited to: boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon public portions of the project and reasonable efforts to provide access to private portions and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret, and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CONSULTANT'S services do not include legal, insurance counseling, accounting, independent cost estimating, financial advisory or "municipal advisor" (as described in Section 975 of the Dodd -Frank Wall Street Reform and Consumer Protection Act 2010 and the municipal advisor registration rules issued by the SEC) professional services and the CLIENT shall provide such services as may be required for completion of the Project described in this Agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the Project. CONSULTANT will assist CLIENT with permit preparation and documentation to the extent described in Exhibit A. H. The CLIENT may hire, at its discretion, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the Project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. If CLIENT elects not to hire an independent test company, CLIENT shall provide CONSULTANT with guidance and direction on completing those aspects of design and construction that require additional testing data. U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 2 of 13 Hutchinson Municipal Airport (HCD) March 21, 2025 Master Agreement SECTION 3 - COMPENSATION FOR SERVICES A. FEES. 1. The CLIENT will compensate the CONSULTANT in accordance with the applicable Exhibit B Schedule of Fees ("Schedule of Fees") attached to each future Work Order for the time spent in performance of Agreement services or as otherwise explicitly described in the future Work Order or Addendum for the specific assignment. 2. Additional Services as outlined in Section 1.13 and 4.13 will vary depending upon project conditions and will be billed in addition to the agreed compensation in each Work Order. a. Construction Services The CONSULTANT and CLIENT agree that the duration of the construction activity is dependent upon factors that are outside of the control of the CONSULTANT, such as weather, site conditions, contractor experience, contractor expertise, contractor scheduling and contractor efficiency. When the extent of these construction services beyond the control of the CONSULTANT occurs, the CLIENT agrees that the CONSULTANT will be reimbursed for additional Construction Services in excess of the budget stated in the Work Order. Compensation shall be based on the standard hourly rate for the individuals providing services on the project. Basic Services as outlined in each Work Order will vary depending upon project conditions and will be billed in accordance with the rate schedule attached to the Work Order. Hourly rates may be adjusted by CONSULTANT, on an annual basis thereafter to reflect reasonable changes in its operating costs, or as may be appropriate for a specific Task Order. Adjusted rates will become effective on January 1 st of each subsequent year; or, upon mutual agreement of the parties and inclusion in a Task Order, upon execution of that Task Order 4. Rates and charges do not include sales tax. If such taxes are imposed and become applicable after the date of this Agreement CLIENT agrees to pay any applicable sales taxes. 5. The rates in the Schedule of Fees include labor, general business and other normal and customary expenses associated with operating a professional business. Unless otherwise agreed in writing, the above fees include vehicle and personal expenses, mileage, telephone, survey stakes and routine expendable supplies; and no separate charges will be made for these activities and materials. 6. Reimbursable Direct Expenses: Except for those expenses identified in Paragraph 3.A.5, any expenses required to complete the agreed scope of services or identified in this paragraph will be listed separately on the invoice, and include but are not limited to large quantities of prints; extra report copies; out -sourced graphics and photographic reproductions; document recording fees; special field and traffic control equipment rental; outside professional and technical assistance; geotechnical services; and other items of this general nature required by the CONSULTANT to fulfill the terms of this Agreement. CONSULTANT shall be reimbursed at cost plus an overhead fee (not -to -exceed 10%) for these Direct Expenses incurred in the performance of the work, subject to any limit set forth in Section 3 or any Task Order. U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 3 of 13 Hutchinson Municipal Airport (HCD) Master Agreement B. PAYMENTS AND RECORDS March 21, 2025 1. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the herein rates and terms. 2. If CLIENT fails to make any payment due CONSULTANT for undisputed services and expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition to the service charges described in preceding paragraph, if the CLIENT fails to make payment for undisputed services and expenses within 60 days after the date of the invoice, the CONSULTANT may, upon giving seven days' written notice to CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full for all past due amounts for undisputed services, expenses and charges, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT. 4. Documents Retention. The CONSULTANT will maintain records that reflect all revenues, costs incurred, and services provided in the performance of the Agreement. The CONSULTANT will also agree that the CLIENT, State, or their duly authorized representatives may, at any time during normal business hours and as often as reasonably necessary, have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the CONSULTANT which are relevant to the contract for a period of six years. U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 4 of 13 Hutchinson Municipal Airport (HCD) Master Agreement SECTION 4 - GENERAL A. STANDARD OF CARE March 21, 2025 Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the CONSULTANT'S profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope or duration of the project from that described in this Agreement, any Task Order or Addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. To the fullest extent practical, the CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such Additional Services. Except for Additional Services required to address emergencies or acts of God that impact the Project, the CONSULTANT shall furnish an estimate of additional cost, prior to authorization of the changed scope of work. Any change will be memorialized in writing and executed, either as an Addendum to this Agreement or the affected Task Order; or issuance of a new Task Order for the Additional Services. C. LIMITATION OF LIABILITY General Liability of CONSULTANT. For liability other than professional acts, errors, or omissions, and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from claims or actions relating to the project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by the acts and omissions in the non-professional services of CONSULTANT or CONSULTANT'S employees, agents, or subconsultants. 2. Professional Liability of CONSULTANT. With respect to professional acts, errors and omissions and to the fullest extent permitted by law, CONSULTANT shall indemnify and hold harmless CLIENT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from third -party claims or actions relating to the project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property, but only to the extent caused by a negligent act, error or omission of CONSULTANT or CONSULTANT'S employees, agents, or subconsultants. This indemnification shall include reimbursement of CLIENT'S reasonable attorneys' fees and expenses of litigation, but only to the extent that defense is insurable under CONSULTANT'S liability insurance policies. General Liability of CLIENT. To the fullest extent permitted by law and subject to the maximum limits of liability set forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify, defend and hold harmless CONSULTANT from losses, damages, and judgments (including reasonable attorneys' fees and expenses of litigation) arising from third -party claims or actions relating to the project, provided that any such claim, action, loss, damages, or judgment is attributable to bodily injury, sickness, disease, or death, or to injury to or U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 5 of 13 Hutchinson Municipal Airport (HCD) March 21, 2025 Master Agreement destruction of tangible property, but only to the extent caused by the acts or omission of CLIENT or CLIENT'S employees, agents, or other consultants. 4. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. 5. To the fullest extent permitted by law, CLIENT and CONSULTANT waive against each other, and the other's employees, officers, directors, members, agents, insurers, partners, and consultants, any and all claims for or entitlement to special, incidental, indirect, or consequential damages arising out of, resulting from, or in any way related to this Agreement, from any cause or causes. 6. CLIENT waives all claims against individuals involved in the services provided by CONSULTANT under this Agreement and agrees that any claim, demand, or suit shall be directed/asserted only against the CONSULTANT's corporate entity. D. INSURANCE The CONSULTANT agrees to maintain, at CONSULTANT'S expense a commercial general liability (CGL) and excess or umbrella general liability insurance policy or policies insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT'S general business activities. The general liability coverage shall provide limits of not less than $2,000,000 per occurrence and not less than $2,000,000 general aggregate. Coverage shall include Premises and Operations Bodily Injury and Property Damage; Personal and Advertising Injury; Blanket Contractual Liability; Products and Completed Operations Liability. 2. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, a single limit or combined limit automobile liability insurance and excess or umbrella liability policy or policies insuring owned, non -owned and hired vehicles used by CONSULTANT under this Agreement. The automobile liability coverages shall provide limits of not less than $1,000,000 per accident for property damage, $2,000,000 for bodily injuries, death and damages to any one person and $2,000,000 for total bodily injury, death and damage claims arising from one accident. 3. CLIENT shall be named Additional Insured for the CGL and Auto liability policies. 4. The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage together with Coverage B, Employer's Liability limits of not less than $500,000 for Bodily Injury by Disease per employee, $500,000.00 for Bodily Injury by Disease aggregate and $500,000 for Bodily Injury by Accident. 5. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from a negligent act, error or omission in the performance of professional services required by this Agreement during the period of CONSULTANT'S services and for three years following date of final completion of its services. The professional liability insurance coverage U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 6 of 13 Hutchinson Municipal Airport (HCD) March 21, 2025 Master Agreement shall provide limits of not less than $2,000,000 per claim and an annual aggregate of not less than $2,000,000 on a claims -made basis. 6. CLIENT shall maintain statutory Workers Compensation insurance coverage on all of CLIENT'S employees and other liability insurance coverage for injury and property damage to third parties due to the CLIENT'S negligence. 7. Prior to commencement of this Agreement, CONSULTANT will provide the CLIENT with certificates of insurance, showing evidence of required coverages. All policies of insurance shall contain a provision or endorsement that the coverage afforded will not be canceled or reduced in limits by endorsement for any reason except non-payment of premium, until at least 30 days prior written notice has been given to the Certificate Holder, and at least 10 days prior written notice in the case of non-payment of premium E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of any Task Order or Addendum or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not at any time supervise, direct, control, or have authority over any contractor's work, nor shall CONSULTANT have authority over or be responsible for the means, methods, techniques, sequences, or procedures of construction selected or used by any contractor, or the safety precautions and programs incident thereto, for security or safety at any Project site, nor for any failure of a contractor to comply with Laws and Regulations applicable to that contractor's furnishing and performing of its work. CONSULTANT shall not be responsible for the acts or omissions of any contractor. CLIENT acknowledges that on - site contractor(s) are solely responsible for construction site safety programs and their enforcement. G. USE OF ELECTRONIC/DIGITAL DATA Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable for this Agreement or except as otherwise explicitly provided in this Agreement, all electronic/digital data developed by the CONSULTANT as part of the project is acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 7 of 13 Hutchinson Municipal Airport (HCD) Master Agreement March 21, 2025 2. Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. CLIENT shall indemnify and hold harmless CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting from third party use or any adaptation or distribution of electronic/digital data provided under this Agreement, unless such third -party use and adaptation or distribution is explicitly authorized by this Agreement. H. REUSE OF DOCUMENTS Drawings and Specifications and all other documents (including electronic and digital versions of any documents) prepared or furnished by CONSULTANT pursuant to this Agreement are instruments of service in respect to the project and CONSULTANT shall retain an ownership interest therein. Upon payment of all fees owed to the CONSULTANT, the CLIENT shall hereby be granted a license in all identified deliverables (including Reports, Plans and Specifications) for any reasonable use relative to the project and the general operations of the CLIENT. Such license to Owner shall not create any rights in third parties. 2. CLIENT may make and disseminate copies for information and reference in connection with the use and maintenance of the project by the CLIENT. However, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the project associated with any particular Task Order or Addendum or on any other project. Any reuse by CLIENT or, any other entity acting under the request or direction of the CLIENT, without written verification or adaptation by CONSULTANT for such reuse will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify and hold harmless CONSULTANT from all claims, damages, losses, and expenses including attorney's fees arising out of or resulting from such reuse. Previously Created Works and Documents of CONSULTANT. Notwithstanding the foregoing, CONSULTANT retains title and interest in all of its standard details, plans, specifications and engineering computation documents ("Previously Created Works and Documents"), whether in written or electronic form, which have been incorporated into the deliverables and documents provided to CLIENT, but which were developed by CONSULTANT independent of this Agreement. CONSULTANT issues to CLIENT a royalty -free, nonexclusive and irrevocable license to use the Previously Created Works and Documents for the Project. L CONFIDENTIALITY CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT'S employees and subconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action. U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 8 of 13 Hutchinson Municipal Airport (HCD) Master Agreement PERIOD OF AGREEMENT March 21, 2025 This Agreement will remain in effect for the longer of a period of five (5) years after written authorization to proceed is issued by CLIENT; or until the specified completion date for any subsequently issued Task Order or Addendum that falls after the end of that period; or such other expressly identified completion date, after which time the Agreement may be extended upon mutual agreement of both parties. K. HAZARDOUS MATERIALS Except as expressly stated in a specific Task Order, the parties acknowledge that CONSULTANT'S Services do not include any services related to Constituents of Concern. If CONSULTANT or any other party encounters, uncovers, or reveals a Constituent of Concern at the Project site or should it become known in any way that such materials may be present at the site or any adjacent areas that may affect the performance of the CONSULTANT's services, then CONSULTANT may, at its option and without liability for consequential or any other damages: 1) suspend performance of Services on the portion of the Project affected thereby until the CLIENT retains appropriate specialist consultant(s) or contractor(s) to identify, abate and/or remove such materials, and warrant that the site is in full compliance with applicable laws and regulations; or, 2) terminate the applicable specific Task Order if it is not practical to continue providing Services. a. Constituent of Concern is defined as asbestos, petroleum, radioactive material, polychlorinated biphenyls (PCBs), lead based paint (as defined by the HUD/EPA standard), hazardous waste, and any substance, product, waste, or other material of any nature whatsoever that is or becomes listed, regulated, or addressed pursuant to laws and regulations regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic, or dangerous waste, substance, or material. L. TERMINATION 1. For Cause: This Agreement or any Task Order may be terminated by either parry upon 7 days written notice in the event of substantial failure by other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. a. For termination by CONSULTANT, Cause includes, but is not limited to, failure by CLIENT to pay undisputed amounts owed to CONSULTANT within 120 days of invoice and delay or suspension of CONSULTANT's services for more than 120 days for reasons beyond CONSULTANT'S cause or control. b. Notwithstanding the foregoing and with consent of terminating party, this Agreement will not terminate under paragraph 4.L.1 if the party receiving such notice immediately commences correction of any substantial failure and cures the same within 10 days of receipt of the notice. 2. For Convenience: This Agreement or any Task Order may be terminated for convenience by CLIENT upon 7 days written notice to CONSULTANT. U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 9 of 13 Hutchinson Municipal Airport (HCD) Master Agreement March 21, 2025 3. The notice of termination shall identify the individual Task Order being terminated, or if the terminating party intends to terminate the entire Agreement the notice shall so state. This Termination process shall apply only to those elements expressly identified in the notice. 4. hi the event of termination by CLIENT for convenience or by CONSULTANT for cause, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section 3 of this Agreement. Upon receipt of payment, CONSULTANT shall deliver, and CLIENT shall have, at its sole risk, right of use of any completed or partially completed deliverables, subject to provisions of Paragraph 4.H. hi event of termination by CLIENT for cause, CLIENT shall compensate CONSULTANT for all undisputed amounts owed CONSULTANT as of date of termination and, upon receipt of payment, CONSULTANT shall deliver to CLIENT and CLIENT shall have, at its sole risk, right of use of any completed or partially completed deliverables, subject to the provisions of Section 4.H. All other matters will be resolved in accordance with the Dispute Resolution clause of this Agreement. M. INDEPENDENT CONTRACTOR Nothing in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the CONSULTANT or any of its employees as the agent, representative, or employee of the CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and shall remain an independent contractor with respect to all services performed under this Agreement. N. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. O. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. P. ASSIGNMENT Neither party shall assign or transfer any interest in this Agreement without the prior written consent of the other party. U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 10 of 13 Hutchinson Municipal Airport (HCD) Master Agreement Q. SURVIVAL March 21, 2025 All obligations, representations and provisions made in or given in Section 4 and Documents Retention clause of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. R. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. S. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota and venued in McLeod County District Court, Minnesota; or at the choice of either party, and if federal jurisdictional requirements can be met, in federal court in the district in which the project is located. T. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to proceeding to formal dispute resolution or exercising their rights under law. Any claims or disputes unresolved after good faith negotiations shall then be submitted to mediation using a neutral from the Minnesota District Court Rule 114 Roster, or if mutually agreed at time of dispute submittal, a neutral from the American Arbitration Association Construction Industry roster. If mediation is unsuccessful in resolving the dispute, then either party may seek to have the dispute resolved by bringing an action in a court of competent jurisdiction. U. MINNESOTA GOVERNMENT DATA PRACTICES ACT All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT'S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules, and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions to CONSULTANT concerning release of data to the requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT for its reasonable expenses in complying with the request V. SECTION 508 OF THE REHABILITATION ACT All electronic Information Technology (IT) procured, developed, maintained or used as part of this Contract shall comply with Section 508 standards. W. FEDERAL CONTRACT PROVISIONS U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 11 of 13 Hutchinson Municipal Airport (HCD) Master Agreement March 21, 2025 The agreement includes all provisions of the attached Exhibit I, "Required A/E Contact Provisions apply for Airport Improvement Program and for Obligated Sponsors" for Architectural/Engineering Professional Services funded under the Federal Airport Improvement Program (AIP) are deemed part of this agreement and are incorporated herein. All references to "contractor" shall also mean "CONSULTANT". X. AUDIT REVIEW The CLIENT, the Federal Aviation Administration, the Comptroller General of the United States, or any of the duly authorized representatives shall have access to any books, documents, papers, and records of consultants, which are directly pertinent to a specific grant program, for the purpose of making audits, examinations, excerpts, and transcriptions. CONSULTANT shall maintain all required records for 3 years after the sponsor makes final payment and all other pending matters are closed. U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Page 12 of 13 Hutchinson Municipal Airport (HCD) March 21, 2025 Master Agreement SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Hutchinson CONSULTANT: Bolton & Menk, Inc. 1241416pwrw., Mr. Matt Jaunich City Administrator Mr. Silas Parmar Attachment: Exhibit I, "Federal Contract Provisions Attachment" U:\$H Drive Data\_Airports\_Agreements\Master Agreements\Minnesota\2025-2030 Hutchinson\HCD_Master_Agreement_2025_2030_032125.docx Principal Engineer Page 13 of 13 EXHIBIT I FEDERAL CONTRACT PROVISIONS FOR A/E AGREEMENTS ALL REFERENCES MADE HEREIN TO "CONTRACTOR", "PRIME CONTRACTOR", "BIDDER", "OFFEROR", AND "APPLICANT" SHALL PERTAIN TO THE ARCHITECT/ENGINEER (A/E). ALL REFERENCES MADE HEREIN TO "SUBCONTRACTOR", "SUB -TIER CONTRACTOR" OR "LOWER TIER CONTRACTOR" SHALL PERTAIN TO ANY SUBCONSULTANT UNDER CONTRACT WITH THE A/E. ALL REFERENCES MADE HEREIN TO "SPONSOR" AND "OWNER" SHALL PERTAIN TO THE STATE, CITY, AIRPORT AUTHORITY OR OTHER PUBLIC ENTITY EXECUTING CONTRACTS WITH THE A/E. PROVISIONS APPLICABLE TO ALL CONTRACTS ACCESS TO RECORDS AND REPORTS Reference: 2 CFR § 200.334 2 CFR § 200.337 FAA Order 5100.38 The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed. CIVIL RIGHTS — GENERAL Reference: 49 USC § 47123 In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes, Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964. Page 1 of 14 Updated January 20, 2023 CIVIL RIGHTS —TITLE VI ASSURANCES Reference: 49 USC § 47123 FAA Order 1400.11 Title VI Solicitation Notice The Sponsor, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award. Title VI List of Pertinent Nondiscrimination Acts and Authorities During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor") agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: • Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); • 49 CFR part 21 (Non-discrimination in Federally -Assisted programs of the Department of Transportation —Effectuation of Title VI of the Civil Rights Act of 1964); • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 etseq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or Activities Receiving Federal Financial Assistance); • The Age Discrimination Act of 1975, as amended (42 USC § 6101 etseq.) (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38; • The Federal Aviation Administration's Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Page 2 of 14 Updated January 20, 2023 • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations (ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)]; • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC § 1681, et seq). Nondiscrimination Requirements/Title VI Clauses for Compliance Compliance with Nondiscrimination Requirements: During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "Contractor") agrees as follows: Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor's obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin. 4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the Sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information. Page 3 of 14 Updated January 20, 2023 Sanctions for Noncompliance: In the event of a Contractor's noncompliance with the non- discrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to: a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or b. Cancelling, terminating, or suspending a contract, in whole or in part. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the Sponsor to enter into any litigation to protect the interests of the Sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT Reference: 2 CFR § 200, Appendix II(K) 2CFR §200.216 Contractor and Subcontractor agree to comply with mandatory standards and policies relating to use and procurement of certain telecommunications and video surveillance services or equipment in compliance with the National Defense Authorization Act [Public Law 115-232 § 889(f)(1)]. FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) Reference: 29 USC § 201, et seq 2 CFR § 200.430 All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers. The Contractor has full responsibility to monitor compliance to the referenced statute or regulation. The Contractor must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor — Wage and Hour Division. OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 Reference: 20 CFR Part 1910 All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work environment that is free from recognized hazards that may cause death or serious Page 4 of 14 Updated January 20, 2023 physical harm to the employee. The employer retains full responsibility to monitor its compliance and their subcontractor's compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor — Occupational Safety and Health Administration. RIGHT TO INVENTIONS Reference: 2 CFR Part 200, Appendix II(F) 37 CFR Part 401 Contracts or agreements that include the performance of experimental, developmental, or research work must provide for the rights of the Federal Government and the Owner in any resulting invention as established by 37 CFR part 401, Rights to Inventions Made by Non-profit Organizations and Small Business Firms under Government Grants, Contracts, and Cooperative Agreements. This contract incorporates by reference the patent and inventions rights as specified within 37 CFR § 401.14. Contractor must include this requirement in all sub -tier contracts involving experimental, developmental, or research work. SEISMIC SAFETY Reference: 49 CFR Part 41 In the performance of design services, the Consultant agrees to furnish a building design and associated construction specification that conform to a building code standard that provides a level of seismic safety substantially equivalent to standards as established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes that model their building code after the current version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety. At the conclusion of the design services, the Consultant agrees to furnish the Owner a "certification of compliance" that attests conformance of the building design and the construction specifications with the seismic standards of NEHRP or an equivalent building code. TAX DELINQUENCY AND FELONY CONVICTIONS Reference: Section 8113 of the Consolidated Appropriations Act, 2022 (Public Law 117-103) and similar provisions in subsequent appropriations acts DOT Order 4200.6 — Appropriations Act Requirements for Procurement and Non - Procurement Regarding Tax Delinquency and Felony Convictions The Contractor certifies: 1) It is not a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. Page 5 of 14 Updated January 20, 2023 2) It is not a corporation that was convicted of a criminal violation under any Federal law within the preceding 24 months. A felony conviction is a conviction within the preceding twenty four (24) months of a felony criminal violation under any Federal law and includes conviction of an offense defined in a section of the U.S. code that specifically classifies the offense as a felony and conviction of an offense that is classified as a felony under 18 USC § 3559. The Contractor agrees to incorporate the above certification in all lower tier subcontracts. TRADE RESTRICTION CERTIFICATION Reference: 49 USC § 50104 49 CFR Part 30 By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror: 1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR); 2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and 3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC § 1001. The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor: 1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or 2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or 3) who incorporates in the public works project any product of a foreign country on such USTR list. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Page 6 of 14 Updated January 20, 2023 The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous. This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA. VETERAN'S PREFERENCE Reference: 49 USC § 47112(c) In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all sub -tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section 47112. Covered veterans include Vietnam -era veterans, Persian Gulf veterans, Afghanistan -Iraq war veterans, disabled veterans, and small business concerns (as defined by 15 USC § 632) owned and controlled by disabled veterans. This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates. PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $10,000 DISTRACTED DRIVING Reference: Executive Order 13513 DOT Order 3902.10 In accordance with Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving", (10/1/2009) and DOT Order 3902.10, "Text Messaging While Driving", (12/30/2009), the Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or subgrant. In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Contractor must include the substance of this clause in all sub -tier contracts exceeding $10,000 that involve driving a motor vehicle in performance of work activities associated with the project. Page 7 of 14 Updated January 20, 2023 EQUAL EMPLOYMENT OPPORTUNITY (EEO) Reference: 2 CFR Part 200, Appendix II(C) 41 CFR § 60-1.4 41CFR§60-4.3 Executive Order 11246 Equal Opportunity Clause During the performance of this contract, the Contractor agrees as follows: (1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. (2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. (3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to furnish information. (4) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the labor union or workers' representative of the Contractor's commitments under this section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. (6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (7) In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any such rules, regulations, or orders, this contract may be canceled, Page 8 of 14 Updated January 20, 2023 terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (8) The Contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. PROHIBITION OF SEGREGATED FACILITIES Reference: 2 CFR Part 200, Appendix II(C) 41 CFR Part 60-1 (a) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause is a violation of the Equal Employment Opportunity clause in this contract. (b) "Segregated facilities," as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees that are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, sexual orientation, gender identity, or national origin because of written or oral policies or employee custom. The term does not include separate or single -user rest rooms or necessary dressing or sleeping areas provided to assure privacy between the sexes. (c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal Employment Opportunity clause of this contract. TERMINATION OF CONTRACT Reference: 2 CFR Part 200, Appendix II(B) FAA Advisory Circular 150/5370-10, Section 80-09 Termination for Convenience (Professional Services) The Owner may, by written notice to the Consultant, terminate this Agreement for its convenience and without cause or default on the part of Consultant. Upon receipt of the notice of termination, except as explicitly directed by the Owner, the Contractor must immediately discontinue all services affected. Page 9 of 14 Updated January 20, 2023 Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete. Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through the date the Consultant receives the termination notice. Compensation will not include anticipated profit on non -performed services. Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. Termination for Cause (Professional Services) Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination action must allow the breaching party an opportunity to dispute or cure the breach. The terminating party must provide the breaching party seven (7) days advance written notice of its intent to terminate the Agreement. The notice must specify the nature and extent of the breach, the conditions necessary to cure the breach, and the effective date of the termination action. The rights and remedies in this clause are in addition to any other rights and remedies provided by law or under this agreement. a) Termination by Owner: The Owner may terminate this Agreement for cause in whole or in part, for the failure of the Consultant to: 1. Perform the services within the time specified in this contract or by Owner approved extension; 2. Make adequate progress so as to endanger satisfactory performance of the Project; or 3. Fulfill the obligations of the Agreement that are essential to the completion of the Project. Upon receipt of the notice of termination, the Consultant must immediately discontinue all services affected unless the notice directs otherwise. Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete. Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through the date the Consultant receives the termination notice. Compensation will not include anticipated profit on non -performed services. Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. If, after finalization of the termination action, the Owner determines the Consultant was not in default of the Agreement, the rights and obligations of the parties shall be the same as if the Owner issued the termination for the convenience of the Owner. b) Termination by Consultant: The Consultant may terminate this Agreement for cause in whole or in part, if the Owner: 1. Defaults on its obligations under this Agreement; 2. Fails to make payment to the Consultant in accordance with the terms of this Agreement; Page 10 of 14 Updated January 20, 2023 3. Suspends the project for more than one hundred eighty (180) days due to reasons beyond the control of the Consultant. Upon receipt of a notice of termination from the Consultant, Owner agrees to cooperate with Consultant for the purpose of terminating the agreement or portion thereof, by mutual consent. If Owner and Consultant cannot reach mutual agreement on the termination settlement, the Consultant may, without prejudice to any rights and remedies it may have, proceed with terminating all or parts of this Agreement based upon the Owner's breach of the contract. In the event of termination due to Owner breach, the Consultant is entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable expenses incurred by the Consultant through the effective date of termination action. Owner agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause. PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING S25.000 DEBARMENT AND SUSPENSION Reference: 2 CFR Part 180 (Subpart B) 2 CFR Part 200, Appendix II(H) 2 CFR Part 1200 DOT Order 4200.5 Executive Orders 12549 and 12689 Certification of Offeror/Bidder Regarding Debarment By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction. Certification of Lower Tier Contractors Regarding Debarment The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a "covered transaction", must confirm each lower tier participant of a "covered transaction" under the project is not presently debarred or otherwise disqualified from participation in this federally - assisted project. The successful bidder will accomplish this by: 1. Checking the System for Award Management at website: http://www.sam.gov. 2. Collecting a certification statement similar to the Certification of Offeror /Bidder Regarding Debarment, above. 3. Inserting a clause or condition in the covered transaction with the lower tier contract. If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedies, including suspension and debarment of the non -compliant participant. Page 11 of 14 Updated January 20, 2023 PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $100,000 CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS Reference: 2 CFR Part 200, Appendix II(E) 2 CFR § 5.5(b) 40 USC § 3702 40 USC § 3704 1. Overtime Requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek. 2. Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this clause, in the sum of $29 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this clause. 3. Withholding for Unpaid Wages and Liquidated Damages. The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally - assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this clause. 4. Subcontractors. The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause. Page 12 of 14 Updated January 20, 2023 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES Reference: 31 USC § 1352 — Byrd Anti -Lobbying Amendment 2 CFR Part 200, Appendix II(I) 49 CFR Part 20, Appendix A Certification Regarding Lobbying The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING CLEAN AIR AND WATER POLLUTION CONTROL References: 2 CFR Part 200, Appendix II(G) 42 USC § 7401, et seq 33 USC § 1251, et seq Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act (42 USC §§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33 USC §§ 1251-1387). The Contractor agrees to report any violation to the Owner immediately upon discovery. The Owner assumes responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration. The Contractor must include this requirement in all subcontracts that exceed $150,000. Page 13 of 14 Updated January 20, 2023 PROVISIONS APPLICABLE TO CONTRACTS EXCEEDING $250,000 BREACH OF CONTRACT TERMS Reference: 2 CFR § 200 Appendix II(A) Any violation or breach of terms of this contract on the part of the Contractor or its subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this agreement. Owner will provide Contractor written notice that describes the nature of the breach and corrective actions the Contractor must undertake in order to avoid termination of the contract. Owner reserves the right to withhold payments to Contractor until such time the Contractor corrects the breach or the Owner elects to terminate the contract. The Owner's notice will identify a specific date by which the Contractor must correct the breach. Owner may proceed with termination of the contract if the Contractor fails to correct the breach by the deadline indicated in the Owner's notice. The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law. DISADVANTAGED BUSINESS ENTERPRISE Reference: 49 CFR Part 26 Prime Contracts (Contracts Covered by a DBE Program) Contract Assurance (49 CFR 4 26.13 The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT -assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to: 1) Withholding monthly progress payments; 2) Assessing sanctions; 3) Liquidated damages; and/or 4) Disqualifying the Contractor from future bidding as non -responsible. Prompt Payment (49 CFR § 26.29) The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than thirty (30) calendar days from the receipt of each payment the prime contractor receives from Owner. The prime contractor agrees further to return retainage payments to each subcontractor within thirty (30) calendar days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the Owner. This clause applies to both DBE and non -DBE subcontractors. Page 14 of 14 Updated January 20, 2023 i V HUTCHINSON A CITY ON PURPOSE. BOARDS/COMMISSION INTEREST FORM www.ci.hutchi nson. mn. us Hutchinson City Center, 111 Hassan St. SE, Hutchinson MN Name: Address: Home Phone #:.', (J D Cell Phone #: Occupation: Place of Employment: ' Educational Background: A Number of years as Hutchinson 4UCSe- Rd N1.J Fax # (320) 234-4240 Phone # (320) 587-5151 0 O 13 Work Phone #: vV A b Email Address: c.,) i "c- l, -�i [ om ent: i.5' I am interested in serving on the following City Board or Commission: ❑ Airport Commission (5 yr. term) ❑ Bicycle/Pedestrian Advisory Committee (3 yr. term) ❑ Charter Commission (4 yr. term) ij HRA Board (5 yr. term) j EDA Board (6 yr. term) Library Board (3 yr. term) ❑ Park/Rec/Comm Ed Board (3 yr. term) ❑ Planning Commission (5 yr. term) ❑ Police Civil Service Commission (3 yr. term) ❑ Public Arts Commission (3 yr. term) ❑ Senior Advisory Board (3 yr. term) ❑ Sustainability Advisory Board (3 yr. term) ❑ Utilities Commission (5 yr. term) -OVER- i=-1— ...!•...... -ire in*-n,ne nA in i-hic Please describe any prior/current experience that may relate to serving on this board/commission: r _ t oAIA All, J..w Please List Other Municipal Boards and/or Commission you may have served. Years Served to 3.) to 4.) to Please return completed form to Melissa Starke at City Center, 111 Hassan Street SE, if you are interested in serving on any of the above boards/commissions. We thank you for your interest. This form will be placed on file and we will refer to the file as openings occur. HUTCHINSON CITY COUNCIL HUTCH I NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term 3.2 Malt Liquor License - McLeod County Historical Society Department: Administration LICENSE SECTION Meeting Date: 4/8/2025 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Historical Society has submitted a short-term 3.2 malt liquor license application into administration for review and processing. The application is for an event the organization is holding on May 1, 2025, at the McLeod County Historical Society museum in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term 3.2 malt liquor license to McLeod County Historical Society on May 1, 2025. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Short Term 3.2 Malt Liquor Fee: $75.00 111 Hassan Street Southeast " Hutchinson, MN 55350 (320) 587-5151/Fax: (320) 234-4240 W I L L City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at least 10 days before City Council Meeting in order to be considered. A short-term 3.2 malt liquor license qualifies for a total of seven days in any calendar year. Applicant Information / g —7 �7/ G�CIB% fJ rice. 5 .210 [J 7� Busine s/Organization Name Phone Number k,,) IV (A) �vt.� Business/Organization Address City State zip T , e o Business/Or anization -5-S-7 Applicant Name Phone Number A ElicantAddress city State zip Officers)/Owners of the Organization/Business i necessary, list additional names on se arate sheet L Name Title Name Title Name Title 3.2 Malt Li uor Sales Information Ch�l a )Q�a- Location of ales Dates' of Sales S6t�e O'14PX. G Address Contact Person Checklist The following items need to be completed and/or attached in order for the application to be processed: Certificate of Liability (city premises): 4es ❑ no N IN Application fee paid in full (check or money order): Yves ❑ no Application completed in full and signed by applicant: Ies ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietor of this establishment for which the license will be issued if this application is granted. City of Hutchinson Application for Short Term 3.2 Malt Liquor License — On -Sale Page 2 of 2 That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the informatio miffed. - 17 Signature of authorized applicant Date' Police Chief Recommendation pproved ❑ denied Notes: Police 12o-* Date HUTCHINSON CITY COUNCIL HUTCH I NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License - McLeod County Historical Society Department: Administration LICENSE SECTION Meeting Date: 4/8/2025 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The McLeod County Historical Society has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on May 1, 2025, at the McLeod County Historical Society museum in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to McLeod County Historical Society on May 1, 2025. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax:(320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 da s before event in order to be considered �]J Short Term Date(s) 2-5 - 5 / -�.� Fee: M /n—lv/ nr- Month/t7av/Yaar r anization Information ca Name $30.00 ,.I 3/Z4 I?s wI C L 4 -S79 7 Phone Number 3 s"'�' "U) ,V-. Op ss33-u Address where regular meeting are held City State Zip Federal or State ID: Day and time of meetings? Is this organization organized under the laws of the State of yes ❑ no How long has the organization been in existence?b-P+ How may members in the organization? 49 What is the purpose of the organization? ;r-2rCSerUC-- In whose custody will organization records be kept? Lt�s :547--2W9 Name Phone Number Address Ci State Zi Duly Auth rized Officer of th Organization Information True Name Phone Number 301 Sl— �4,�Kts Residence Address City State Zip Date of Birth: Place of Birth: Month/day/ye Have you ever been convicted of any crime other than a traffic offense? If yes, explain: �1, jv� � City State ❑ yes -( no City of Hutchinson Application for Gambling Devices License Page 2 of 3 Desiqnated Gamblin rl dAf'1tcJS 3',6 -1 `- True Name / �Phone Nuy�mmb/e�2r��__ Residence Address City l3 State Zip Date of Birth: Place of Birth: 4 `�f Month/ ay/year City State Have you ever been convicted of any crime other than a traffic ❑ yes no If yes, explain: How long have you been a member of the organization? Game Information Locati # 1 ^ jj Name of locatio where game will be played Ph on Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through_ 1 iJ A Hours of the day gambling devices will be used: From Ce- AM, To 3� Maximum number of players: Will prizes be paid in money or merchandise? grmoney ❑ merchandise Will refreshments be served during the time the gambling devices will be used? yes ❑ no If yes, will a charge be made for such refreshments? 2!(es ❑ no Game Information Location #2 ` kr-l-e-a Ccjk.��. 4�Srivr��l $o�.;G�— Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: _� through�L Hours of the day gambling devices will be used: From �— AM To 3� AM Maximum number of players: /60 Will prizes be paid in money or merchandise? ❑ merchandise ,/ Will refreshments be served during the time the gambli devices will be used? 19 yes ❑ no If yes, will a charge be made for such rs ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 of the Organ iz a Pon (if necessa list additional names on se rate sheet Name Title r1A 5! � 0.. . ,"t�e-- ill. "i Residence Address City State zip Name Residence Address e.4 2 Name Residence Address Officers or Other Persons Paid for Services Information (if Name Residence Address Name Residence Address Name Residence Address GlckL- 4 City Title State zip Title w,AV City State zip list additional names on Title City State zip Title City State zip Title State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling dyes ❑ no Authorized 13N/es ❑ no Ini "al Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized officer of organization Signature of gambling manager of organization Internal Use Onl City Council ❑ Approved ❑ denied Signature. ; Z Z 7 Date Date HUTCHINSON CITY COUNCIL HUTCH I NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License - Shady Lane Sportsmens Club Department: Administration LICENSE SECTION Meeting Date: 4/8/2025 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Shady Lane Sportsmens Club has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on June 6 & 7, 2025, at the McLeod County Fairgrounds in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Shady Lane Sportsmen Club on June 6 & 7, 2025. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PURPOSE. ill Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered lication TYPe / ® Short Term Date(s) ~lam �— ee: $30.00 Month/Da /Year — Month Da /Year oanization Information N/me Jt 'eU('r- Address where regular meeting are held Federal or State ID: Day and time of meetings? Is this organization organized under the laws of theAt Phone Number 1/;' 6eleo't-- — 4� city State Zip 7-ro of ' Xyes ❑ no How long has the organization been in existe"nc�e? /gfaow may members in the organization? �C7 What is the purpose of the organization? V " d i �'/' In whose custody will orgpization records be kept? Mo Lame Authorized Officer of the Organization Information Phone Number ci State Zip True Na e Residence Address city Date of Birth: glace of Birth Month day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: Phone Number - �3 State Zip O city ❑ yes kCno State City of Hutchinson Application for Gambling Devices License Page 2 of 3 nated Gambling Ma True Name Phone Number Residence Address City State Zip Date of Birth: / / Place of Birth: Month day/year City State Have you ever been convicted of any crime other than a traffic ❑ yes Onio If yes, explain: How long have you been a member of the organization? Game Information Locatio # I / W- f, a Name of locati n whe�\r'e//gam will be played Phone Number j/j]y�Cj/a) (! I W C1%17l �J41 Y ''77 Address of locafion where game will be played City State zip *� 6-4-e2-5- Date(s) and/or day(s) gambling devices will be used: through 7tr06 AM ?� o AM Hours of the day gambling devices will be used: From 4/ , `rya pM To y o 4 PM Maximum number of players: &2 944r Will prizes be paid in money or merchandise? money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? Id yes ❑ no If yes, will a charge be made for such refreshments? W es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From To Maximum number of players: Will prizes be paid in money or merchandise? ❑ ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization (if necessary, list additional names on se arate sheet J z. a 74 Name Residence Address City Title State zip Title Named/' ! 6� /�iv l/f?N A'o `)A(.r]1� -� Resi ence Address City State zip %DB Name ai& ve- Title Residence Address city State zi Officers or Other Persons Paid for Services Information if 7rK list additional names on se crate sheet Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address city State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Z-� v Gambling ryes ❑ no Authorized des ❑ noZpc—__ Initial initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of autho " ed officer of organization Date Signature of gambling manager of organization Date Internal Use Only City Council 11 Approved ❑ denied Signature: c� HUTCHINSON CITY COUNCIL H UTC H I N SO N Request for Board Action A CITY ON PURPOSE_ Resolution to dispose of surplus vehicles at auction Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 4/8/2025 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Requesting approval of resolution to sell surplus vehicles at auction. - 2018 Ford Explorer Vin #1 FM5K8AR6JGB19168 - 2019 Ford Explorer Vin #1 FM5K8AROKGB14498 Will sell at public auction at Jeff Martin Auctions, Glencoe, MN. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 15846 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction the following vehicles to be auction through Jeff Martin Auctioneers Inc. 2018 Ford Explorer Vin #1FM5K8AR6JGB19168 2019 Ford Explorer Vin #1FM5K8AROKGB14498 Adopted by the City Council this 25th h Day of March, 2025 Mayor City Administrator CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 3/26/25 - 4/8/25 Check Date Check# Name Description Amount 3/21/2025 EFT EFTPS Payroll Report 3/2/25 - 3/15/25 74,863.65 3/21/2025 EFT MN Dept of Revenue Payroll Report 3/2/25 - 3/15/25 15,213.07 3/21/2025 EFT MNDCP Payroll Report 3/2/25 - 3/15/25 325.00 3/21/2025 EFT Child Support Payroll Report 3/2/25 - 3/15/25 839.86 3/21/2025 EFT UNUM Voluntary Insurance Payroll Report 3/2/25 - 3/15/25 322.86 3/21/2025 EFT PERA Payroll Report 3/2/25 - 3/15/25 66,563.63 3/21/2025 EFT Further HSA Payroll Report 3/2/25 - 3/15/25 18,642.14 3/21/2025 EFT Mission Square Payroll Report 3/2/25 - 3/15/25 5,188.41 3/21/2025 EFT VOYA Payroll Report 3/2/25 - 3/15/25 250.00 3/21/2025 300952 HART Payroll Report 3/2/25 - 3/15/25 521.53 3/21/2025 300953 LELS Union Dues Payroll Report 3/2/25 - 3/15/25 365.00 3/21/2025 300954 MNPEA Payroll Report 3/2/25 - 3/15/25 672.00 3/21/2025 300955 UNUM Life & ADD Insurance Payroll Report 3/2/25 - 3/15/25 1,037.71 3/25/2025 300956 POSTMASTER SUMMER BROCHURE MAILING - REC 1,693.97 4/8/2025 300957 ALBRECHT, ALLEN UB REFUND 30.63 4/8/2025 300958 B 1 B PROP OF HUTCH LLC UB REFUND 190.00 4/8/2025 300959 GRASMON, KAREN UB REFUND 27.84 4/8/2025 300960 LIEFFRING, ANDREW UB REFUND 27.54 4/8/2025 300961 MICKE, JAMES & ORDELLA UB REFUND 110.21 4/8/2025 300962 NAGY, SHERRY UB REFUND 18.93 4/8/2025 300963 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,278.36 4/8/2025 300964 ACE HARDWARE - 1790 SHIPPING, BATTERIES - FIRE 51.33 4/8/2025 300965 ACE HARDWARE - 1825 SPARE KEYS, NAILS, CLOROX - POLICE 35.37 4/8/2025 300966 ADVANCED ENGINEERING & ENVIRONMENTA SCADA MAINTENANCE - WATER 1,642.50 4/8/2025 300967 ALL-AMERICAN ARENA PRODUCTS BOARD SEALER AND CLEANER - ARENA 552.88 4/8/2025 300968 ALLEGION ACCESS TECHNOLOGIES LLC REPLACE DOOR OPERATOR - SR DINING 3,060.00 4/8/2025 300969 ALTA FALLS & POND SUPPLIES LATE FEES FOR FOUNTAIN PUMP PAYMENT 189.41 4/8/2025 300970 AMERESCO INC SOLAR ARRAY PROJECT - WWTP 2,995.20 4/8/2025 300971 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 145.60 4/8/2025 300972 AUTO VALUE - GLENCOE FITTINGS - HATS 176.14 4/8/2025 300973 B & C PLUMBING & HEATING INC WATER HEATER REPAIR - REC CTR 834.48 4/8/2025 300974 BELLBOY CORPORATION COST OF GOODS SOLD - LIQUOR HUTCH 3,162.94 4/8/2025 300975 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,330.76 4/8/2025 300976 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 103.83 4/8/2025 300977 BOLTON & MENK INC SERVICES - MULTIPLE DEPTS 2,833.50 4/8/2025 300978 BRANDED SOLUTIONS SWAT SHIRTS - POLICE 324.00 4/8/2025 300979 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 23,668.73 4/8/2025 300980 BRIAN MURPHY REIMB: SUPPLIES FOR LOCKER ROOM REMODEL -ARENA 258.44 4/8/2025 300981 BROOKSHIRE CO, THE CVN ANNUAL MEMBERSHIP - EDA 4,500.00 4/8/2025 300982 BURMEISTER, ARON REIMB: DOT PHYSICAL EXAM - STREETS 99.50 4/8/2025 300983 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 21,592.32 4/8/2025 300984 CARS ON PATROL SHOP LLC BATTERY, OIL CHANGE, TIRE ROTATION - POLICE 314.99 4/8/2025 300985 CASH DRAWER #4 PETTY CASH RECONCILIATION 59.50 4/8/2025 300986 CASH WISE FOODS NARCAN - POLICE 269.94 4/8/2025 300987 CENTRAL HYDRAULICS EQUIPMENT PARTS - CREEKSIDE 601.67 4/8/2025 300988 CENTRAL MCGOWAN HATS WELDING SUPPLIES 188.85 4/8/2025 300989 CHERRYROAD MEDIA INC ADVERTISING - LIQUOR HUTCH 559.00 4/8/2025 300990 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 433.95 4/8/2025 300991 CLAYTON HOLDINGS LLC 2025 CREEKSIDE TURNER P&I PAYMENT 73,808.37 4/8/2025 300992 CORE & MAIN LP CLINTON HOUSE REGISTER - WATER 516.50 4/8/2025 300993 COREMARK METALS MISC REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 5,668.77 4/8/2025 300994 CRESTED RIVER COST OF GOODS SOLD - LIQUOR HUTCH 384.00 4/8/2025 300995 CROW RIVER GOLF CLUB BANQUET RENTAL - LIQUOR HUTCH 641.25 4/8/2025 300997 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 615.60 4/8/2025 300998 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 39,394.26 4/8/2025 300999 DELEGARD TOOL CO MISC HATS TOOLS 733.62 4/8/2025 301000 DELL MARKETING LP DELL LAPTOPS, DOCK - MULTIPLE DEPTS 2,784.50 4/8/2025 301001 DUENOW, MIKAYLA REIMB: GAS FOR DRUG TASK FORCE VEHICLE - POLICE 50.83 4/8/2025 301002 E2 ELECTRICAL SERVICES INC MISC INSTALLS, REPAIRS - MULTIPLE DEPTS 8,614.73 4/8/2025 301003 ECOLAB PEST ELIMINATION PEST CONTROL- MULTIPLE DEPTS 330.88 4/8/2025 301004 EHLERS & ASSOCIATES INC TIF CONSULTATIONS - EDA 2,030.00 4/8/2025 301005 ELK RIVER COMPOSTING INC COMPOST BULK 12,819.24 4/8/2025 301006 EVERBRIDGE INC EMERGENCY NOTIFICATION SYSTEM - IT 4,713.66 4/8/2025 301007 FARM -RITE EQUIPMENT MS592T RPR PARTS, WASHERS, KITS - STREETS 2,024.48 4/8/2025 301008 FASTENAL COMPANY ZIP TIES FOR BATTING CAGES, ETC - PARKS 300.00 4/8/2025 301009 FOTH INFRASTRUCTURE & ENVIRONMENT CASP CONSTRUCTION AND QUALITY ASSURANCE - CREEKSIDE 180.25 4/8/2025 301010 FRANDLE, BRUCE REIMB: CLASS B WATER LICENSE - WWTP 23.00 4/8/2025 301011 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 10,675.00 4/8/2025 301012 GAG SHEET METAL INC REPAIR TUBE HEATER IN BAG BLDG - CREEKSIDE 357.00 4/8/2025 301013 GALLS LLC UNIFORMS - POLICE 2,597.53 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 3/26/25 - 4/8/25 Check Date Check# Name Description Amount 4/8/2025 301014 GARTNER REFRIGERATION INC SERVICE CALL - ARENA 178.00 4/8/2025 301015 GAVIN, JANSSEN, STABENOW, & MOLDAN LTD PROSECUTIONS - LEGAL 3,700.00 4/8/2025 301016 GOEBEL FIXTURE CO LOCKER ROOM REMODEL 5,748.30 4/8/2025 301017 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 731.71 4/8/2025 301018 HACH COMPANY HACH REAGENTS - WATER 1,044.45 4/8/2025 301019 HANSEN GRAVEL INC ROCK - FIREMAN'S PARK PLAYGROUND 25.00 4/8/2025 301020 HAWKINS INC SODIUM HYPOCHLORITE - WATER 3,519.88 4/8/2025 301021 HBG 2025 STATE TOURNAMENT ADVERTISING - LIQUOR HUTCH 500.00 4/8/2025 301022 HERALD JOURNAL PUBLISHING ANNEXATION PUBLICATION - P/Z 387.60 4/8/2025 301023 HILLYARD / HUTCHINSON CLEANING SUPPLIES - MULTIPLE DEPTS 789.43 4/8/2025 301024 HIERPE CONTRACTING BRADFORD ST REPAIR - STREETS 1,274.50 4/8/2025 301025 HMA ARCHITECTS LTD CITY CENTER NEEDS STUDY 4,563.20 4/8/2025 301026 HOLT-PETERSON BUS APRIL 2025 TOUR - SR CTR 1,085.00 4/8/2025 301027 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 358.44 4/8/2025 301028 HOMETOWN SPORTS & APPAREL T-SHIRTS - YOUTH SPORTS - REC 1,612.40 4/8/2025 301029 HUTCHINSON CO-OP MOTOR FUELS - PARKS 1,176.91 4/8/2025 301030 HUTCHINSON FIRE DEPT RELIEF ASSN PASS-THRU STATE RETIREMENT FUNDING 1,000.00 4/8/2025 301031 HUTCHINSON UTILITIES STREET LIGHT REPLACEMENT 3,588.81 4/8/2025 301032 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 807.87 4/8/2025 301033 HUTCHINSON WHOLESALE #1552 EQUIPMENT PARTS - PARKS 301.56 4/8/2025 301034 HUTCHINSON WHOLESALE #2520 EQUIPMENT PARTS - FIRE 66.15 4/8/2025 301035 INDUSTRIAL PNEUMATIC SYSTEMS COMPRESSOR PARTS & REPAIRS - WATER 3,282.10 4/8/2025 301036 INTOXIMETERS INC DMT DRYGAS, PBT KITS/MOUTHPIECES - POLICE 2,030.00 4/8/2025 301037 JIXXIE INC COST OF GOODS SOLD - LIQUOR HUTCH 86.00 4/8/2025 301038 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 32,877.82 4/8/2025 301039 JOMAS HILL WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,752.00 4/8/2025 301040 KERI'S CLEANING & HANDYMAN SERVICES CLEANING - MULTIPLE FACILITIES 2,960.00 4/8/2025 301041 KRAEMER KONTRACTING CALIFORNIA ST CURBSTOP REPLACEMENT - WATER 2,117.62 4/8/2025 301042 KRANZ LAWN & POWER 2025 EXMARK VERTEX S SERIES 52" MOWER - PARKS 11,298.00 4/8/2025 301043 L & P SUPPLY OF HUTCHINSON INC REPLACEMENT WEEDWHIP HEAD - PARKS 32.99 4/8/2025 301044 LAKE SUPERIOR COLLEGE MN DOT SPEC BOOK, BRIDGE REFRESHER TRAINING - ENG 430.00 4/8/2025 301045 M&D CARPENTRY LLC WINDOW & GARAGE DOOR REPAIRS - PARKS 1,625.00 4/8/2025 301046 MACQUEEN SCBA FF FIT TESTING - FIRE 2,885.00 4/8/2025 301047 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS - MULTIPLE DEPTS 1,855.52 4/8/2025 301048 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACTS - MULTIPLE DEPTS 172.90 4/8/2025 301049 MCLEOD COUNTY HHW DISPOSALS - MULTIPLE DEPTS 232.50 4/8/2025 301050 IVIED COMPASS ANNUAL PHYSICALS/EKG/URINE - FIRE 2,720.00 4/8/2025 301051 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,364.80 4/8/2025 301052 MHSRC/RANGE EVOC REFRESHER - POLICE 1,050.00 4/8/2025 301053 MINI BIFF PORTA TOILET - COMPOST 133.11 4/8/2025 301054 MINNESOTA CONTINUING LEGAL EDUCATIO SUPPLIES - LEGAL 54.50 4/8/2025 301055 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 926.40 4/8/2025 301056 MN RECREATION AND PARK ASSOC PLAYGROUND SAFETY COURSE - PARKS 510.00 4/8/2025 301057 MTI DISTRIBUTING INC REPLACEMENT BELT FOR TOP DRESSER - PARKS 2,426.74 4/8/2025 301058 NEUMANN, LYNN REIMB: CONF, MTG - PRCE 163.71 4/8/2025 301059 NORTHERN SAFETY & INDUSTRIAL WORK GLOVES - STREETS 189.96 4/8/2025 301060 NORTHWESTERN UNIV CTR FOR PUBLIC SAFETY STAFF AND COMMAND TRAINING - POLICE 4,750.00 4/8/2025 301061 OFFICE DEPOT FORESTRY FILE CABINET, DIVIDERS 195.78 4/8/2025 301062 OLD DOMINION BRUSH CO INC LEAF VACUUM - STORMWATER 137,330.20 4/8/2025 301063 O'REILLY AUTO PARTS RUNNING BOARDS - PARKS 540.72 4/8/2025 301064 ORTLOFF, TYLER REIMB: CPO TRAINING - PRCE 28.12 4/8/2025 301065 PACE ANALYTICAL SERVICES LLC BIOSOLIDS SAMPLING - WWTP 521.00 4/8/2025 301066 PARK NICOLLET CLINIC CAM - EVENT CTR 1,500.00 4/8/2025 301067 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,505.50 4/8/2025 301068 PEDERSEN, ZAC REIMB: SAFETY FOOTWEAR - WWTP 130.00 4/8/2025 301069 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,110.08 4/8/2025 301070 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 13,072.96 4/8/2025 301071 PIONEER ATHLETICS / PIONEER MFG ATHLETIC FIELD MARKING PAINT - PARKS 4,985.65 4/8/2025 301072 PREMIUM WATERS PARK BREAKROOM WATER 41.99 4/8/2025 301073 PRO AUTO MN INC OIL CHANGES - PARKS 1,522.91 4/8/2025 301074 QUALITY FLOW SYSTEMS KSB AMAREX PUMP - WWTP 4,710.00 4/8/2025 301075 RAMSTAD TECHNOLOGIES LLC FIBER TESTING - IT 450.00 4/8/2025 301076 RAPID PACKAGING INC PALLET WRAPPER, PARTS - CREEKSIDE 8,216.70 4/8/2025 301077 RIDGEWATER COLLEGE EMS REFRESHER TRAINING - POLICE 2,050.00 4/8/2025 301078 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 216.16 4/8/2025 301079 S&S TRUCKING LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 7,275.00 4/8/2025 301080 SCHERER & SONS TRUCKING INC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 3,525.00 4/8/2025 301081 SCHMIDT, BEN REIMB: SAFETY FOOTWEAR - STREETS 185.99 4/8/2025 301082 SHORT-ELLIOT-HENDRICKSON INC CITY ENG SERVICES, MISC PROJ WORK 18,353.75 4/8/2025 301083 SIMONSON LUMBER CO REPAIRS TO INSIDE KIWANIS SHELTER - PARKS 77.73 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 3/26/25 - 4/8/25 Check Date Check# Name Description Amount 4/8/2025 301084 SITEONE LANDSCAPE SUPPLY ATHLETIC FIELD SOIL CONDITIONER - PARKS 1,270.03 4/8/2025 301085 SJOBERG, SAMUEL REIMB: SAFETY FOOTWEAR - PARKS 58.99 4/8/2025 301086 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 26,335.36 4/8/2025 301087 STANDARD PRINTING-N-MAILING SUPPLIES - MULTIPLE DEPTS 344.23 4/8/2025 301088 STAPLES ADVANTAGE OFFICE SUPPLIES - POLICE 174.61 4/8/2025 301089 STREICH TRUCKING DULUTH FREIGHT IN - CREEKSIDE 6,650.00 4/8/2025 301090 STREICHER'S LESS LETHAL MUNITIONS - POLICE 2,691.51 4/8/2025 301091 SUREFITTERS INSERT SALT/SAND SPREADER - STREETS 18,092.89 4/8/2025 301092 TACTICAL TRAINING SPECIALTIES TACTICAL EMS SCHOOL- POLICE 2,000.00 4/8/2025 301093 TERMINAL SUPPLY CO CLAMPS/FUSES/HOLDERS/ETC 300.71 4/8/2025 301094 THOMSON REUTERS-WEST SUPPLIES - LEGAL 1,278.68 4/8/2025 301095 TIMECLOCK PLUS LLC SCHEDULE ANYWHERE LICENSE - POLICE 1,730.40 4/8/2025 301096 TITAN MACHINERY LOADER PARTS - CREEKSIDE 270.63 4/8/2025 301097 TR EARTHWORKS LLC MANURE HAULING FREIGHT IN - CREEKSIDE 750.00 4/8/2025 301098 TRI COUNTY WATER BOTTLED WATER, SALT - MULTIPLE DEPTS 98.78 4/8/2025 301099 UNITED FARMERS COOP HATS UNLEADED FUEL 22,659.53 4/8/2025 301100 UNITED TACTICAL SYSTEMS LLC PEPPERBALLEQUIPMENT- POLICE 4,150.00 4/8/2025 301101 USI CONSULTING GROUP ACTUARIAL VALUATION - FINANCE 3,200.00 4/8/2025 301102 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 13,622.10 4/8/2025 301103 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 463.70 4/8/2025 301104 VIKING SIGNS & GRAPHICS INC DECALS, SIGNS - MULTIPLE DEPTS 1,235.00 4/8/2025 301105 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,726.50 4/8/2025 301106 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 7,311.21 4/8/2025 301107 WEST CENTRAL INDUSTRIES PALLET OF LATH BUNDLES - ENG 1,092.45 4/8/2025 301108 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,866.67 4/8/2025 301109 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 5,217.24 4/8/2025 301110 ZARNOTH BRUSH WORKS INC BROOM REFILL- STORMWATER 576.00 4/8/2025 301111 ZIEGLER INC REPAIR FUEL SUPPLY ISSUE ON GRINDER - CREEKSIDE 3,901.08 Total - Check Register A: $ 690,625.20 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATES 3/26/25 - 4/8/25 Check Date Check # Name Description Amount 4/8/2025 300996 CROW RIVER SIGNS NEW WHITE BOARD FOR ARENA LOCKER ROOM 768.00 Total - Check Register B: $ 768.00 M HUTCHINSON Ems PARKS ' RECREATION I COMMUNITY ED •11_ lLI�1pMIL 10:7�7*I 7���Y3! HUTCHINSON PARKS, RECREATION AND COMMUNITY EDUCATION Az M Hli7CHINSON Hutchinson Parks Recreation Community Education Seplember - December 2024 - Registration [Opens Augusl 21 - Hutchinson Parks, Recreation, and Community Education Mission Statement The Hutchinson Parks, Recreation, and Community Education \ Department is dedicated to serving the residents of Hutchinson and surrounding communities by providing valuable recreational facilities and programs that contribute to a healthy and active quality of life. Our Values: Collaboration with: • Local residents • Service organizations • Arts organizations, athletic groups, and local businesses • Surrounding communities Healthy Living for Our: • Residents • Visitors • Environment • Parks Hard Work and Efficiency Through Our: • Valuable service • Operations of parks and programming • Sustainable maintenance practices • Design of parks and facilities Connections Between: • Community members • Residents and staff • Destinations within the community • Hutchinson and surrounding areas Leadership by: • Cooperation with multiple organizations and agencies • Serving as a regional recreation hub • Providing fair and inclusive programming • Innovating our practices Commitment and Dedication to: • Serving our residents • Maintaining our facilities • Providing valuable service • Exploring new ideas A I. z r r 4 Nil Hutchinson Parks, Recreation and Community Education provides a comprehensive system of facilities, programs, and open spaces to enhance the quality of life for all people who live, work, and play in Hutchinson. We strive to work cooperatively, be highly organized, practice good stewardship, and have a positive attitude in all we do. 1 Hutchinson Parks, Recreation & Community Education Team Members PRCE Administration Lynn Neumann Director of Parks, Recreation, and Community Education Leslie Alberts PRCE Office Specialist Jody Harms PRCE Office Specialist Parks Sara Witte Parks Manager Christopher Hutton Parks Maintenance Lead Operator Brian Magnusson Parks Maintenance Operator Daniel Howk Parks Maintenance Operator Trent Draeger Parks Maintenance Operator Samuel Sjoberg Parks Maintenance Operator Andrew Bentz Parks Maintenance Operator Recreation Casey Hagert Recreation Manager Facilities Randy Carter PRCE Facilities Maintenance Manager Christina Burmeister PRCE Facilities and Operations Specialist Tyler Ortloff PRCE Maintenance Technician Jim Endres PT Custodian Event Center/Senior Center Jennifer Behrendt Event Center/Senior Center Programmer Christopher Jensen PT Custodian Community Education Sharon Armstrong Community Education Coordinator Mary Myers-Reinarts Early Childhood Family Education Coordinator Shari Brunes Adult Basic Education Coordinator Staffing Changes for Retirements Sharon Armstrong retired on May 30, 2024, after 36 years of service. Amy Scheele accepted the position in July 2024. Amy was working in the accounting department in the District Office. Amy split her work time between the business office and Community Education until November to allow for hiring and training her replacement. Sharon was hired temporarily to train Amy in the Community Education and Facilities Rentals position. 2 Hutchinson PRCE System at a Glance • 41 City Parks 4 Shared School -Park sites • Aquatic Center (new in 2017) Recreation Center Ice Arena with 2 Sheets of Ice • Farmers Market • Overnight Campground 237.5 Acres of Park • 138 Acres of Natural Areas/Open Space • 35.5 Miles of Paved Trails • 3 Miles of Un-paved Trails 16 Miles of Bike -Friendly Streets • 33.5 Miles of Sidewalks Terrain Park and Skate Park • 3 Miles of Bike Lanes Bike and Pedestrian Network Hutchinson has made it a priority to create a connected system of bike trails, sidewalks, and on - street bike lanes. Paved trails are typically along major collector roads and through parkland. Sidewalks and bike lanes are mainly within the core downtown neighborhoods. The existing system includes: • 33.5 miles of sidewalks • 35.5 miles of paved trails + 3 miles of unpaved trails 16 miles of bike -friendly streets • 3 miles of bike lanes • Luce Line State Trail The City is served regionally by the Luce Line State Trail, a 63-mile-long former railroad grade which was developed for biking, hiking, horseback riding, mountain biking, snowmobiling, and skiing. The trail connects the western Twin Cities with Independence, Watertown, Winsted, Silver Lake, Hutchinson, Cedar Mills, and Cosmos. The trail surface varies along its course, including limestone, with a parallel treadway of horseback riding, paved bituminous, crushed granite, and natural (mowed grass). Snowmobiles are allowed on the trail west of Stubbs's Bay Road. (Source: www.dnr.state.mn.us/state trails/luce_line) 3 Hutchinson PRCE Advisory Board The PRCE Board meets at 5:15 p.m. on the first Monday of the month at the City Center. The PRCE Board shall be composed of seven representatives from the community at large, one representative from the School Board, and one representative from the City Council. Except for the School Board and City Council representative, all members shall be jointly appointed by the Mayor and the School Board President, with the consent of the respective boards and Council, and shall serve staggered three-year terms. The Board shall study and determine the park, recreational, and community education needs of the city and make recommendations to the City Administrator relating thereto, and shall submit an annual operating budget to the City Administrator. In addition to the PRCE Advisory Board, there is an opportunity for involvement on the Senior Advisory Board. PRCE Advisory Board Members: Lynn Neumann - PRCE Director Jody Harms/Leslie Alberts - PRCE Office Specialist Sara Pollman - Hutchinson Public Schools Representative Chad Czmowski - City Council Representative Member Term Expires Mark Lansink August 2025 Second Full -term Elizabeth Stearns August 2025 First Full -term Margo Kaping August 2025 First Unexpired Term Joshua Kamrath August 2026 Second Full -term Ann Lamecker August 2026 First Unexpired Term Kyle Wendling August 2027 Second Full -term Eric Thovson August 2027 First Full -term Hutchinson PRCE Senior Advisory Board The Senior Advisory Board meets at 10:00 a.m. on the fourth Monday of the month at the Senior Center. The Board consists of seven members who serve staggered three-year terms. The board shall advise the PRCE Board and staff concerning the management and use of the multi- purpose senior center and shall develop and maintain a management plan that provides the opportunity for all senior -related activities to flourish. Senior Advisory Board Members: Jennifer Behrendt - Event Center/Senior Center Programmer Al Barkeim Mike Becker Connie Dahl Dave Husfeldt Ced Steinkraus Jody Stoffels 4 Bike and Pedestrian Committee The Hutchinson Bicycle -Pedestrian Advisory Committee (BPAC) serves as an advisory committee to the City Council and the Park, Recreation, and Community Education Board. The BPAC provides advice on bicycling and pedestrian needs in Hutchinson, advocates for pedestrian and bicycling infrastructure improvements, and promotes recreational walking and bicycling in the city. Bike and Pedestrian Committee Members: Sara Witte - Parks Manager Pat May - City Council Representative Aric Jensen Deb Card Mark Hanneman Mike McDowell Tracy Marquardt Sponsorships and Donations The Parks, Recreation, and Community Education (PRCE) Department is grateful for the generous sponsorships and donations received from local businesses, organizations, and individuals throughout the year. Your support directly enhances our parks, programs, and facilities, making Hutchinson a better place for everyone. We also want to extend a huge thank you to the many volunteers who donated their time and energy to our programs, events, and facilities. Your dedication strengthens our community, and we couldn't do it without you! Together, we're building a stronger, more vibrant Hutchinson —one park, program, and partnership at a time. Thank you! Silver Bicycle Friendly Community Designation Hutchinson is proud to be recognized as a Silver Bicycle Friendly Community by the League of American Bicyclists! This certification, awarded in spring 2023, highlights our commitment to making biking safer, more accessible, and enjoyable for all. We believe that safer streets for cyclists mean safer streets for everyone —from kids riding to school to commuters and recreational riders. As one of 506 certified Bicycle Friendly Communities, we are working to create a more connected, active, and bike -friendly Hutchinson. Let's keep pedaling toward a healthier, more vibrant community! MRPA Award of Excellence- Hutchinson Community Bike Fleet The Minnesota Parks and Recreation Association awarded Hutchinson PRCE and Meeker, McLeod Sibley SHIP with the Award of Excellence for the Hutchinson Community Bike Fleet Project. MRPA recognizes agencies or organizations in Minnesota for outstanding achievements in the following categories: • administrative or management strategies • marketing and communications • park and facility • programming and events • sponsorship and partnerships • volunteer initiatives 5 Park, Recreation, and Community Education Administration Staff Responsible: Lynn Neumann, PRCE Director The Hutchinson Parks, Recreation, and Community Education Department is dedicated to enhancing Hutchinson's parks, trails, open spaces, and recreational facilities, while also providing community education programs. With nearly 401 acres of parks and 38 miles of trails, PRCE works to maintain, improve, and expand opportunities for residents of all ages. Our work is funded through city taxes, grants, program fees, sponsorships, and donations, allowing us to offer high -quality recreation and educational programs while maintaining beautiful, accessible spaces for the community. Hutchinson Parks, Recreation, and Community Education Administration oversees: QQ Park Maintenance - Keeping parks, trails, and green spaces safe and enjoyable. QQ Recreation Programs - Offering activities for all ages and interests. QQ Community Education - Providing learning opportunities for residents. QQ PRCE Facilities - Managing event spaces, sports complexes, and public amenities. QQ Capital Improvements - Planning and executing park and facility upgrades. PRCE collaborates with City departments and Hutchinson Public Schools (District 423) to ensure efficient use of facilities, resources, and funding. The department also works with the City Council, PRCE Advisory Board, and School Board to make strategic decisions that benefit the community. PRCE Administration Objectives: • Establish and build upon the Joint Powers Agreement between the City of Hutchinson and Hutchinson Public Schools. • Provide excellent customer service and public relations in representation of the City of Hutchinson and Hutchinson Public Schools. • Prepare all PRCE department budgets. • Expand sources of revenue by promoting sponsorship and donations. • Solicit and apply for grants, donations, and other funding for park improvements and activities. • Provide for a safe and efficient delivery of program services. • Nurture collaborations between service agencies in the community. • Plan and provide park development, capital improvement plans, construction, renovation, and maintenance for all PRCE facilities and parks. • Monitor and evaluate all department personnel and activities. • Plan and implement recreational programs for the community that reach a diverse population with a wide variety of ages and cultures represented. • Encourage activities that promote intergenerational participation and strengthen community, families, and neighborhoods. Hutchinson Parks, Recreation, and Community Education is committed to making Hutchinson a great place to live, work, and play. 0 Parks and Natural Resources Staff Responsible: Sara Witte, Parks Manager As in previous years, the Hutchinson Parks Department supported many events throughout our community in 2024. One of the larger events was the traveling "Wall That Heals," a 1/4 replica of the Vietnam Veterans Memorial in Washington, D.C. This mobile education center and traveling exhibit honors Vietnam veterans. It required extensive coordination among multiple organizations, volunteers, and the City of Hutchinson staff to host a successful event that attracted many visitors to the community. Collaboration among different departments within the City of Hutchinson proved essential, as larger -scale projects often require skill sets and equipment that may not be available within the Parks Department alone. The willingness of other departments to assist when requested reflects the strong management and teamwork of the entire organization. Special thanks go to the Public Works Department for their help with the VMF Lighting and Grandstand renovation project, as well as ongoing forestry operations. We also appreciate the City of Hutchinson Facilities Manager for coordinating project improvements at historic facilities and VMF enhancements, and the Engineering Department for improvements related to street projects. Park staff participated in various training programs to enhance their knowledge of new methods and to demo new machinery at on -site expos. These shows introduced staff to different pieces of equipment that could help improve daily operations. Staff attended the Northern Green Expo, Gopher State One Call, the MN Shade Tree Short Course, the MPCA Turf Class, Greater MN Parks and Trails, the Fall Northern Green Expo, and the MRPA Annual Conference. They also had opportunities to engage in training and webinars on topics such as Safe Routes to School, BikeMN, the MRPA Northern group, the MRPA Park Maintenance networking group, and Prairie maintenance forums focusing on restoration and plant selection, all of which contribute to the overall growth of the team. In 2024, the Masonic West River campground saw continued growth in reservations, while the number of shelter bookings experienced a slight decline. We will continue to monitor trends in the coming years to determine how best to allocate resources for upgrades and potential expansions. The Parks Department is grateful for the strong relationships we have established over the years with various groups, organizations, and individuals who support the park system and recognize the value of clean parks, amenities, trails, and waterways within our community. We are fortunate to have ongoing partners who contribute not only through donations but also by dedicating their time and effort to help complete projects or park improvements. Additionally, collaborating with local students as part of their curriculum for maintenance and improvements on school property or in other community areas is a wonderful bonus. 7 2024 Parks and Natural Resources Accomplishments General Site Improvements • Building improvement made at Kiwanis Park shelter building: painting of entire inside and outside of building, new hot water heater added for warm water during warming house operations, • Parks Staff organized space inside PD garage to hold all ballfield seasonal items (backstop nets, L-screens, hitting hoods), holiday/banner decorations/lights, chemical storage, bike fleet trailer, etc. • Three ADA fire rings installed at Masonic West River full hook-up sites: 4, 8 & 9 • Bike Fleet Program- fleet was utilized in spring and fall at surrounding Walk!Bike!Fun! curriculum -trained school districts; Dassel/Cokato MS, Litchfield MS, ACGC, Sibley East, Hutchinson HS and MS- New this year Howard Lake/Waverly/Winsted. The addition of 10 larger sized bikes added to the fleet with SHIP funds, along with 7 Strider balance bikes • Relocated potable water line ran for camper fill up closer to dump station and garbage, new signage, and turf restoration at MWR Campground • Continued improvements to Historic St. John's Church basement; painted walls, ceiling, clear coated floor, new basement door along with accessible outside railing, cabinets in bathroom, etc. • New battery -operated weed whips and blowers purchased for maintenance operations • Contracted restoration of public bronze art sculptures throughout the City of Hutchinson • Unleashing area at entrance to Dog Park cemented -replacing crushed bitcon surfacing • Engineered playground safety surfacing delivered to various playground locations • VMF lighting and grandstand projects • Commercial gaga ball pit installed at Lions West Park with support from local Lions organization Athletic Field/Court Maintenance • Two loads of ag-lime were applied on the ISD#423 baseball and softball fields • Double batting cage constructed in between HHS Softball fields • Irrigation project completed on main soccer field north of old ECFE building • SW court at North Park ten nis/pickleball facility restriped, along with selective bad spots repaired on the other three courts • Infield edging done at all ballfields- including backfilling with aglime material • Chain link fence installed in outfield at VFW Park with donation from local VFW organization • Provided weekend field maintenance at five summer baseball/softball tournaments • 3.5 bulk totes (225 gallons each) or 790 gallons of white field marking paint were applied for activities in 2024: baseball, softball, football, lacrosse, PRCE soccer, etc. Approximately 100 gallons of yellow paint was applied this year for the HHS soccer program Landscaping • Improvements made to Library Square north quadrant of park by Hutchinson Leadership Institute; new shrubs/perennials, edge beds, historical stockade rock on NE corner, memorial bench pads repaired • Retaining wall and patio paver pad and sidewalk added to Kiwanis Park near shelter • Gold Star Family monument installed at McLeod Veteran's Park • Park bench memorial pavers installed at Library Square, Eheim and Shady Ridge Parks • Trail material added with community improvement dollars at AFS Park • Nature trail sign installed on the east side of Northwoods parking lot noting loop trail through woods M Forestry/Natural Resources • 71 trees planted in various Parks/School District properties with forestry/park staff, volunteer groups, and Park elementary students • Tree removals: 155 in various Parks/School District property • South Park tree removal and plantings with help from Park elementary students (HLI small group) and Citizens Bank volunteers Ecology site, mulch added along entire trail from west entrance at Roberts Park to east entrance at School Rd. (HLI small group) • McLeod County Sentence to Serve (STS) removed invasive sumac at McLeod County Veterans Park, along with riverbank clearing at Oddfellows Park • Hutchinson Prairie Management Plan implemented with funding from MN DNR Conservation Partners Legacy Grant Program- contractual burns conducted by Red Rock Fire, LLC at East River Park. Goats on the Go were utilized at Roberts, Millerwoods, East River Park and Riverside • Hutchinson Fire Department conducted native prairie burns at Depot Raingarden and Linden stormwater pond • Select prairies mowed in fall for invasive weed control after goats grazed earlier in the season: East River, Roberts, Millerwoods, and Riverside Parks Shelter Reservations 2024 180 161 160 140 120 100 80 62 60 54 40 44 46 40 29 1 30 13 34 32 20 1 1' ■ . 1 1 . 1 0 2025 Parks and Natural Resources Goals • Addition of 3 inclusive bikes to the Community Bike Fleet (Feb) • IPAD implemented for park maintenance tasks, playground inspections, etc. (March) • Bike Fix It Station installed at Depot Farmers Market location (April) • Key pad entry added to Kiwanis and Northwoods enclosed shelters (April) • Completion of VMF improvements- front entrance gate, landscaping/turf, restroom renovations, umpire space, etc. (May) • Harrington Merrill Outdoor classroom installation, split rail perimeter fence, tree plantings, paver sidewalk, etc. (May) • Panels from the traveling Vietnam Wall Memorial exhibit installed at McLeod County Veterans Park (May) • Roberts Park parking lot sealed coded and new diagonal lines (May) • Tree plantings in park locations, were ash removal operations, have been intensive - South Park, Library Square, etc. (June) • Library Square fountain renovation project (June) • Trail lighting installed along the trail on south side of the Gopher Campfire Sanctuary (June) • Oddfellows Park new playground installation (July) • City Center landscape renovation (July) • ISD#423 irrigation project on football practice fields #1 &#2 and soccer field #2 (July) • JC Women's Club: construction of an accessible trail from the road up to the playground (August) • Drift Rider Park: metal overlook railing painted and installed (Oct) • Millerwoods work plan, along with re-establishing park boundaries (Oct) • Prairie Maintenance plan implementation- prepping and seeding identified areas in the grant, along with additional burns and mowing conducted by city staff (Nov) Parks Maintenance Functions 14477 hours cererai 5947, 48% EquWprr nt 529, 4% Forestry 4fi1, 3% Prairie Grant Mgmt 109, 1% Athletic Fields 1620, 13% Snow 362, 2% wb., andscape 2446, 17. 12% 10 Non -Park Functions Training/Meetings 2994 hours 3q1, 13% Public Functions 541, 16% Liquor Store 7, 0% Police Dept. 43, 1% River Rentals 133, 5% Warming House 95, 3% Administration 1784, 60% Hutchinson Utilities Maintenance 287 hours Mowing 129, 45,' Forestry 4, 1 General Maintenance Landscaping 61, 21% 93, 33% ISD 423 Maintenance 2294 hours Mowing Landscaping 900, 39% 44, 11% General Snow Maintenance 175, 8% 83, 3% Athletic Fields 892, 39% Mowing & Weedwhipping 3475 hours Utilities City Parks/Boulevards School 2446, 70% District 900, 26% 11 Burich Arena Staff Responsible: Randy Carter, PRCE Facilities Maintenance Manager In 2024, the city focused on finalizing the construction and remodeling of outdoor facilities. The staff rejuvenated the landscaping around the Burich Arena sign to make maintenance easier. They are currently consulting with the Burich Family Foundation to replace the existing electronic sign with an updated LED version and to install new entrance signs. The new HVAC equipment has been operating efficiently, maintaining the building at a consistent temperature of around 55 degrees. In June, Patrick Benson stepped down from his position to further his career, creating a vacancy that was filled by Tyler Ortloff in October. The staff has been collaborating with the HHS Boys and Girls Hockey Coaches to remodel both varsity locker rooms. This project received a donation of $10,000 for each locker room from HHA and additional contributions of approximately $12,000 from various community businesses and user groups, resulting in a total renovation budget of around $32,000. The facilities plan for both Burich Arenas aims to develop a Facility Management Plan that includes a higher level of scheduled maintenance, a cleaner and more desirable environment for activities, and improved safety for all spectators, players, and employees. The staff will assess all aspects of the buildings to optimize space usage, enhance safety for users, and plan routine maintenance while seeking to attract more user groups. Additionally, they are working with existing user groups to upgrade the sound systems in both the East and West Arenas. In late November, the ice arena's refrigeration system experienced multiple equipment failures, prompting an upgrade of the outdated alarm system. This will involve overhauling two compressors, replacing a glycol pump, and replacing one 50 hp electrical motor. Other necessary repairs include overhauling one compressor, replacing the oil separator filter, conducting glycol analysis, and making electrical repairs. TOTAL ICE TIME 3000 2500 — 2000 1500 1000 500 0 2018 2019 2020 2021 2022 2023 2024 0Total Ice Time 2160 2134 1003 1709 1988 2478 2472 12 2024 Burich Arena Accomplishments • Ice time sold totaled 2,472 hours. • A new set of NHL regulation dasher boards was installed in the East Rink. • The East Rink underwent a cleanup, removing old heaters and electrical items to enhance cleanliness. • Arena staff transitioned to Hillyard cleaning products to help achieve a higher level of cleanliness within the facility. • New advertising panels were relocated to the north wall instead of the dasher boards. • Gartner Refrigeration conducted a comprehensive analysis of the refrigeration systems in both arenas. • Collaborating with the Hutchinson Hockey Association (HHA) to find a better location for the dryland shooting corners. • Staff is working on improving the functionality of the West Arena dehumidifier by connecting it to the East HVAC control system and the BAC network. • Continuing to enhance our partnership with the HFSA, as participation numbers remain strong. PRCE offers the Ice Sports Industry (ISI) program for younger skaters, while HFSA provides a competitive program for more experienced skaters. The annual ice show is made possible through the city's support and volunteer assistance from HFSA. • Working with the Burich family and the Hutchinson Hockey Association on funding for improvements to Burich Arena, including upgrading the sound system. These groups have committed to contributing to future enhancements at the facility. • Collaborating with all user groups to implement new policies regarding safety practices, building policies, user group contracts, and special event opportunities. • HHA and city employees welcomed a state inspector to evaluate the condition of both concessions stands in the East and West Rinks to aid in increasing sales. 2025 Burich Arena Goals • Landscape the perimeter of the West Rink, remove shrubs, and align the appearance with the East Rink. • Continue to enhance our partnership with HHA, HFSA, and other user groups. Regular meetings will be held to process feedback and improve our Level of Expectations. • A Facility Asset Sheet and a Key Component Replacement Schedule will be developed. • Collaborate with the Burich family and the Hutchinson Hockey Association to secure funding for improvements at Burich Arena. These groups have committed to contributing to future enhancements at the facility, and we hope to get assistance in replacing the Burich Arena Marquette Sign. • Expand our ice season; we will work with our user groups to create a more effective schedule for Open Skate and Hockey sessions. This will include later session times and dedicated periods for scheduled maintenance. S • Secure funding to replace the rubber flooring in the West Rink. • Painting the interior of the West Arena and completing the internal remodel will be prioritized. • A new sound system will be installed in both arenas. • Collaborate with city staff to provide better training in facilities maintenance, including scheduled and routine maintenance, as well as housekeeping. • We will work with staff to find effective solutions for recruiting more employees during the winter months when ice usage is at its peak. • Collaborations with multiple companies and contractors will be initiated to establish service contracts and maintain comprehensive records of equipment maintenance. • Integrate the West dehumidifier with the East Rink BAC controller to facilitate easier maintenance and provide alerts for equipment failures. 13 Hutchinson Recreation Center/Hutchinson Aquatic Center Staff Responsible: Randy Carter, Facilities Maintenance Manager Casey Hagert, Recreation Manager Aquatic Center Overview: The summer of 2024 was an exciting season for the aquatic center and aquatics programming, featuring new team members, updated staff trainings, updated processes, and procedural changes. 2024 Leadership Team • Aquatic Center Supervisor: Tammy Stifter • Swim Lesson Supervisor: Lyndsey Grand • Concessions Supervisor: Erika Smith • Head Guards: Avery Watzke, Madilyn Gehrke, Jack Hartman, Sarah Bassler, Selma Moore, Lexi Fitzwater New supervisors brought fresh perspectives and new ideas. One key change was shifting swim lesson management from the Aquatic Center Supervisor to the Swim Lesson Supervisor, allowing for better focus and efficiency from both positions while simultaneously improving participant experience. The head guards assumed expanded leadership roles, actively participating in the planning and implementation of staff trainings, assisting with scheduling, coordinating lifeguard re - certifications, and contributing to policy updates. To establish common goals and expectations, the department hosted a welcome orientation for all staff. Additionally, PRCE partnered with Hutchinson Health and Alina Health to provide first aid and CPR training and to practice implementing emergency action plans. Aquatic Center Operations The Aquatic Center was open from June 3 to August 16, with morning lap swim extending to August 23. Typical Daily Schedule • Lap Swim & Fitness: 5:30-9am • Swim Team & Lessons: 9:15-1 1:15am • Open Public Swim: 12:30-7pm • Lap Swim & Fitness: 7:30-9pm Daily Admissions Sales Report: Summer 2024 Type of Pass Quantity Sold $4 Fitness 472 $4 Spectator 952 $5 after 5pm 969 $6 Group Rate (12 or more) 1010 $8 Standard Admission 14,240 14 Aquatic Center Memberships Sold - 2024 Senior Individual - 61 Senior Add -On 27 Individual Add -on - 57 Individual 134 v Family of 9 18 a Family of 8 14 N Family of 7 ■ 6 a Family of 6 91 Family of 5 163 Family of 4 307 Family of 3 281 Family of 2 173 0 50 100 150 200 250 300 350 Quantity Sold Special Events, Rentals & Group Visits • Private Rentals: 25 • Free Family Swim Nights: 6 (Sponsored by Hutchinson Health and Common Cup) • Total Attendance at Free Swim Nights: 1,819 • Group Visits: 117 groups and an estimated 4,194 swimmers Facility & Procedural Updates Several operational changes were implemented: • Group Capacity Limit: A cap of 150 guests per day from large groups was introduced to prevent overcrowding; improving swimmer safety and overall guest experience. • Group Orientation: Visiting groups were required to meet with a head guard before entering and discussed facility rules and received wristbands for identifying zip line and slide eligibility. • Zip Line Schedule: A rotating schedule was introduced to open up additional swimming space during heavy use times and enhance swimmer safety by improving lifeguard scanning ability. • Updated Signage: Signage was redesigned for consistency and clarity. Swim Lesson Program Changes • Curriculum Shift: Transitioned from Red Cross to Mid -Minnesota Aquatics, which introduced smaller class sizes, more instructor; interaction, faster progression and greater flexibility in instructor - hiring. ' • Staggered Registration: Sessions A & B opened on April 17, while C & D opened on June 12, allowing families to more accurately register for lessons and provide additional opportunities for registration. F - iftzl& ff 15 2024 Swim Lesson Participation Session Date # of Participants Capacity Percentage A June 3-13 186 85% B June 17-27 170 78% C July 8-18 141 65% D July 22-Aug. 1 145 67% Total 642 Swim Lesson Registrations by Level - 2024 Swim 6 8 Swim 5 41 v Swim 4 72 Swim 3 o Swim 2 J Swim 1 E Advanced Preschool 31 NBeginner Preschool 32 Toddler Time 1 35 Baby Bobbers 24 Concessions Improvements • Menu Simplification: Used 2023 sales data to create a focused menu of high -demand items. • Enhanced Training: Staff received coaching on time management techniques and speed of service. • Higher Quality Food: Invested in better food products and preparation equipment. 2024 Concession Sales • Total Items Sold: 23,294 • Total Sales: $69,741.00 99 ■ 105 40 60 80 100 Number of Participants 74% 117 Ff��eiEN Concessions: Top Selling Items - 2024 3000 2761 2500 2286 215D 2D00 1573 1503 1381 1500 1105 F 1D0D 500 Pretzel Pizza: Slice Ice Cream: Ice Cream: Slushie Ice Cream: Bubbl'R w/Cheese Waffle Cake Cone Sundae Cone Concession Item 16 Hutchinson Recreation Center Overview: The recreation center continues to promote healthy lifestyles and community engagement through various programs and community partnerships: Programs Offered: • Open Pickleball • Walking • Indoor Playground • Open Soccer • Open Gym • Adult Leagues • Youth Programming Private Rentals & Community Groups: • Birthday parties, tournaments, and special events • Middle school sports and youth athletic associations Pickleball remains one of the most popular programs, with 2,432 participants recorded in the 2024 season. A new season pass has been introduced to reduce costs; making pickleball more accessible to the community. Recent equipment investment; including high -end nets for Park Elementary, a paddle rotation cart, balls, and a ball cart; have further improved the player experience, reflecting a strong commitment to quality and engagement. The indoor playground program saw significant improvements, thanks to a grant from the Hutchinson Health Foundation. This funding allowed for the purchase of new play equipment designed to enhance the overall experience for children and families. Among the additions were `Big Blue Blocks,' which encourage social interaction, develop soft skills, and promote gross motor skill development. Additionally, commercial -grade riding toys were acquired to replace broken and outdated equipment, ensuring a safe and engaging play environment. In addition to its internal programs, the Rec Center Gymnasium actively supports the community by hosting various groups, including middle school sports teams and youth athletic associations such as JO Volleyball. During the school year, the facility serves as home to several middle school sports —girls' volleyball, girls' basketball, boys' basketball, and softball —hosting daily practices and numerous games. Youth associations also make extensive use of the gymnasium, scheduling practices and tournaments throughout the year. 17 Hutchinson Recreation Center/Hutchinson Aquatic Center 2024 Accomplishments • Revamped online public calendar • Expanded scheduled opportunities for public gym access • Implemented new aquatic center policies for improved safety • Transitioned to a new swim lesson curriculum • Improved swim lesson registration process • Implementation of online scheduling software for all positions and seasonal team members Hutchinson Recreation Center/Hutchinson Aquatic Center 2025 Goals • Hire a full-time programmer specializing in aquatics • Certify an in-house Lifeguard Instructor to facilitate year-round certification courses • Explore options for school -year swim lessons • Revamp private pool party rental process for better scheduling and consistency • Continue developing head guard roles to encourage leadership and accountability • Further improve efficiency in concessions • Cross -train staff to enhance teamwork and flexibility • Enhance data tracking for employee scheduling, group visits, and facility attendance Free YoUtH oPeN GYM Hutchinson Recreation Center 2023-2024 1 Schedule available at hutchinsonprce.com • Free forages 18 and vide, • Equipment available. the gym (Feel free • Kids 8 ark url require parental to bring yovr own rf youd Ilk.) wpervision • AasNetbaA hoops available for younger ages (4-5 year olds) Join iN ON... Fre/e� Fa_ MHY OPeN GYM � ] Sundays from 5 p.m. to 7 p.m. t November -March ,.r p•,r� 44 Hutchinson Health HIITGHINSON 18 Fr -k YoUtH opem GYM Hutchinson Recreation Center 2024-2025 Schedule available at hutch insonprce.com • Free for ages 16 and under • Equipment available at the gym (Feel free • Kid511 and under must be—mpanied to bringyourown If you'd ill by an Individual 16 years of age or older ........................................................................................ Join iN ON... Free FIMiIY GPeN GYM Saturdays from 5 p.m. to 8 p.rr t O November -March , t Hutchinson Health H Hl1TCHIN50N n irdng' ,A,n ry 40 Hutchinson Health Foundation Recreational Programming Staff Responsible: Casey Hagert, Recreation Manager PRCE offers a variety of programs for all age groups while also working with and supporting community organizations to meet the needs of the community. Youth Programs PRCE is a primary provider of programming for elementary -aged children, promoting physical activity and exploration in a low -stress, low -commitment, and cost -friendly atmosphere. Many of the PRCE programs have been a part of the community for years, including basketball, flag and tackle football, soccer, baseball, and more. In 2024, PRCE focused on minor adjustments based on feedback and observations rather than drastic changes to improve program opportunities and participant experience. One adjustment included modifying the length and time for certain programs. • T-ball: The program length was slightly reduced to better align with participants' attention spans, aiming to maintain engagement and ensure a positive experience. Flag Football: Multiple age groups were previously scheduled in 1.5-hour blocks with a 30- minute overlap between groups, causing congestion and parking issues. Adjustments reduced congestion and improved safety while aligning program length with age -group attention spans. In addition to youth league style programming, PRCE oversees lesson -based opportunities such as tennis and skate lessons and manages the youth fastpitch program, coordinating teams from 8U through high school. Youth Program Participation - 2024 250 201 200 168 174 157 135 150 109 100 81 88 v 50 26 0 ap ap \ a, o��a aye`` °o`er 5°`` 5°`` ��a ��0 may �"o eo ` X Program 19 Sponsorships A key component of youth programming is the PRCE sponsorship program, which underwent a major overhaul in 2024. Previously, sponsorships were assumed, and sponsors were invoiced at year-end. In 2024, sponsors were required to opt in and specify their sponsorship commitments. • Outcome: A decline in overall teams sponsored from 122 in 2023 to 95 in 2024. However, the new process improved PRCE's accountability and strengthened community partnerships. Tournaments Local organizations utilize PRCE facilities to host tournaments such as baseball, basketball and volleyball. PRCE not only hosts tournaments but also plans and runs multiple inhouse and league tournaments. • 44th Annual Hutchinson Fastpitch Tournament IOU & 12U - June 15 • 44th Annual Hutchinson Fastpitch Tournament 14U & High School - June 22 • Crow River Baseball League Tournament 12A - July 12-14 • Crow River Softball League Tournament 12U - July 27 Early -season weather impacted June tournaments, causing one to be canceled midway and another to be fully canceled. 40 35 30 Y 25 Y 20 15 10 5 0 Fastpitch Participation - 2024 38 35 22 16 11 8u 10u 12u 14u HS Age Group Skate School Participation - 2024 60 51 49 50 p 40 30 30 30 EA abb 20 17 � 10 : ' 0 Tots Alpha Beta Delta Gamma Pre -Alpha Skate Program 20 Adult Leagues PRCE provides recreational opportunities for all age groups. In 2024, offerings included men's and co-rec summer softball leagues, sand volleyball leagues, and fall and winter volleyball leagues. 18 16 E 14 ai 12 H c 10 v 8 � E 6 :3 4 z Adult Sport Leagues: Number of Teams - 2024 15 14 16 13 9 8 9 Sand Fall Fall Winter Winter Softball - Softball - Volleyball - Volleyball - Volleyball - Volleyball - Volleyball - Men's Co-Rec Co-Rec Co-Rec Women's Co-Rec Women's League Partnerships PRCE plays a vital role in supporting community organizations by assisting with registrations, co - managing programs, as well as providing, maintaining and scheduling fields and facilities. Facility & Field Scheduling Scheduling fields and facilities is a key PRCE responsibility. Due to high demand and accessibility, field scheduling is complex and time -intensive. • PRCE establishes which fields are best suited for different activities and age groups. • Internal programs are scheduled first, followed by coordination with user groups such as VFW Baseball, Hutchinson Junior League Baseball, and Crow River Athletics. • Baseball and softball games are scheduled through Crow River Athletics, and individual coaches schedule practices through PRCE. • The master field schedule is updated accordingly, aiding the Parks Department in maintenance and setup. Efficient scheduling reduces conflicts, enhances user experience, and ensures effective maintenance. 21 BP,,. PaBPBa � arm uleaaH nNeann umeB udw (a) BM MEER scn mumes-B.a "Titlaes- B.r s.nn xo.m a sse — ----------------- ----------------- - meoesB ' coneese ranee se -- Pa �-BB -- Pra rnce-Be Pmm� ranee se T-Ball T-Ball ®�� T-Ball Parne-ee __ ��— — P-- P-- ��� rgx Bell ----- rgel Bell Paetia --- rgx self Paella ------- RacBce�$'— - ----------------- :--- Pamce-BB Pnmce-BB:: ------ --- ----------------- Tgereell Tger Bell ehre —�� Tger Bell eB --- ----- - BB -- Pa ce-BB -- — B COAe T-Ball T-Ball �—�� T-Ball --�— " Pa i91 Ball i91 Bill nre THer Bill BB --- — ----------------- P.— Pav'[ae ---- Pavffie Pace -BB -- Wavlre -- NacBce-BB -- Pl— — *Example of the June field maintenance schedule 2024 Recreational Programming Accomplishments • Adjusted programs to better align formats with participant age groups • Developed partnership contracts & agreements • Overhauled the sponsorship program • Improved communication and processes with maintenance team members 2025 Recreational Programming Goals • Continue refining the sponsorship program • Renew facility and field sponsorship agreements • Improve data tracking • Gather public feedback on programming • Continue to develop and implement policies & procedures to improve services • Continue efforts to improve concession stand operations • Implement an equipment replacement program 0% Hutchinson Event Center/ Hutchinson Senior Center Staff Responsible: Jennifer Behrendt, Senior Center/ Event Center Programmer The Hutchinson Event Center continues to operate in a modified fashion, meaning all rentals are to be held Monday -Friday between the hours of 9:00 am- 3:00 pm. Throughout 2024, there were 155 requests to use the rental space. The Event Center was a host location for 56 events this past year, including 35 business events, 18 city events, and 3 private rentals, all of which were funerals. Even with a limited number of rentals, the Event Center had roughly 10,420 people through the doors. River of Hope continues to lease space from the City of Hutchinson for its worship services. Church meets at the Event Center every Sunday and many times throughout the week for various activities such as confirmation, bible studies, meetings, etc. The Senior Center remains a welcoming gathering place for area seniors. The center did see an increase in attendance in 2024; around 13,498 seniors were through the door compared to 12,531 in 2023. L The Knot Just Knitters group hosts a knitting project every year to give back to the community. Over 100 handmade/knitted scarves and hats were donated. All items were then distributed to the McLeod County Food Shelf to give to those in need. Sr. Programmer, along with 2 fellow seniors, held 5 decorative plate -making classes, a tart tin class, beginner tree macram6, and a "make and take" tree project. Combined, 33 individuals attended these activities. These classes brought in new seniors who do not frequent the Center otherwise. Several speakers from different locations were brought in to present on many educational topics. Presentations included mental health, fraud, hospice care, health care directives, finding balance, A.I., technology basics, and more. The A.I. and technology classes hade large attendance. Classes were very informative, and seniors seemed to enjoy them when these resources were available to them. Roughly 90 patrons attended these classes combined. The center offered three new activities in 2024: crafts & coloring, cribbage, and an embroidery group. Crafts & Coloring had a slow start and eventually phased itself out, while cribbage and the embroidery group remain strong and well attended. The River walking/Lazy River, held at the Aquatic Center, was advertised in our monthly Senior Newsletter; 15 seniors took advantage. The center handed out a one -day free pool pass for fitness time during the months the pool was open. Ping pong has a solid group that shows up 1-3 times a week. This is a unique group as it is not only seniors who participate. It is one of the few intergenerational activities. Our kayaking group remains strong with participation numbers, usually doing 2-3 outings a month, from May to September. A handful of outings were canceled due to the extreme heat this summer; 1 10 attended throughout the summer gatherings. 23 The Senior Center Programmer and tour coordinator volunteer were unable to attend any tour expos due to scheduling conflicts in 2024. The expos are held two times a year and are very resourceful in finding new ideas for our tour program. Our tour program is well -received and most tours sell out at a max of 45 participants. The tour program generated $2,529.60 for 2024. This was due in part to the tour coordinator underestimating the number of patrons signing up. The Card Making Club meets every Tuesday at 9:15 am. They recycle old, donated greeting cards into new ones and sell them for $0.60 each. This is a fundraiser for the Senior Center. In 2024, they brought in $778.80 (1,215 cards). The Center held its 4th Annual Book & Puzzle Sale on August 26 & 27. This is a fundraiser that was started 4 years ago and continues to be very successful. All books and puzzles are donated. It takes about one week to set up for the two-day sale; this includes taping all puzzle boxes shut, pricing, and organizing all items. All books are $0.25, and puzzles range from $0.25- $1.00. In 2024, the Book & Puzzle sale brought in $1,487.00 for the Senior Center. 2024 Hutchinson Event Center/ Senior Center Accomplishments The Event Center was a host location for 56 events, including 35 business and 18 city events, and 3 private events; 4 events were canceled. Roughly 10,420 people went through the Event Center for rentals. The Senior Center had roughly 13,498 participants in 2024. • The knitting project was completed. The project brought in over 100 items that were donated to the McLeod County Food Shelf. Two new activities were established: cribbage and embroidery. Both are well attended. Held 8 different "make & take" classes; 33 people participated in these classes. 10 different speakers were in to hold informational classes for seniors. Talks included mental health, legal aid, fraud, hospice and home care, health care directives, finding balance, Medicare, Al, and technology. The Senior Center held its fourth annual Book and Puzzle Sale in August. The sale profited $1,487.00. • River Walking/ Lazy River was advertised for seniors at a discount. 15 participants took advantage of this. The Senior Center raised $778.80 in card sales (1,298 cards), and $73.00 in miscellaneous. knitted items. Senior Activity Participation for 2024 2369 1,362 1659 127 251 1092 88 91 295 26 108 129 236 110 283 638 256 258 314 109 550 220 297 628 415 �qa�Oa�p `J� 0i�6 �e meth r ake o`aeta. QJQ C�`�`G aa�`�� tJ�`�`G o��Jy� �0, .,\a,�eh Qoc�or�e a- 0 ei9" read `J�w`ayo`a��c� �oJty ,ova 0 lea 00o aca� Li �jca� etG�e aye yea ��'`•�° �r\a Q��¢O Q` e�,e°� P\��+ qv a\PGc aye pQ G �+ boo �<` boo Qi g eG` `e+ 24 Seniors per Month in 2024 13,498 1191 1080 1,039 1,278 1,166 947 1,181 1,151 1163 1,198 1,116 988 .10 Q P yet` �yo �e 2025 Hutchinson Event Center/Senior Center Goals • Accommodate as many Event Center rentals as possible with limited staffing. • Continue to use social media to promote Senior Programming. • Continue to look at establishing new activities, as space allows. • Recruit more educational speakers for seniors. • Continue to keep Seniors updated on the future of the Senior Center via the Senior Newsletter. • Hold Annual Book and Pu=le Sale. Type of Event Business Events City Events Private TOTAL Event Rentals Total Number of Rental Requests 25 Number of Events 35 18 3 56 155 bi i► Hutchinson Public Schools ISD 423 Community Education Staff Responsible: Sharon Armstrong, Community Education Program Coordinator (retired May 2024) Amy Scheele, Community Education Program Coordinator (hired July 2024) Data for the 2023-2024 Fiscal Year ISD 423 Community Education Accomplishments and Highlights: • Winter -Spring 2024: Season length - January, February, March, April and May. Community Education offered 80 activities, 3 new, with a total of 2,218 participants. Total includes attendance at open swim and lap swim. • Summer 2024: Season length - June, July and August. Community Education offered 57 camps and classes, 2 new, with a total of 1,218 participants •;: • Fall 2023: Season length - October, November and : That's December. Community Education offered 64 '' activities, 3 new, with a total of 1,272 participants. ' Community Ed! Total includes lap swim • Summary: The numbers for 2024: 201 Activities and camps offered with 4,708 participants Hutchinson Community Education provides lifelong learning experiences for people of all ages, abilities, and cultures through programs and services. Classes are creatively designed and generated from interests and trends. Instructors and coaches offer activities in which they have knowledge, experience, or a skill creating a positive impact in our community with an opportunity to grow as individuals. Community Education is located in the Recreation Center and activities are held at Hutchinson Public Schools, Recreation Center, park shelters, and local businesses. Sharon Armstrong retired on May 30, 2024 after 36 years of service. Amy Scheele accepted the position in July 2024. Amy was working in the accounting department in the District Office. Amy split her work time between the business office and Community Ed until November to allow for hiring and training her replacement. Sharon was hired on temporarily to train Amy in the Community Education and Facilities Rentals position. Participation in activities is steady and strong! People are registering upon receiving the new brochures but we still see some register closer to the start date of an activity. Communication with instructors continues to flow back and forth to assist in making decisions regarding holding or canceling their activity, requesting additional social media advertisements, and in some cases, direct email to past participants. Online activities continue to grow in popularity and 26 instructors can host multiple schools with combined registrations. In -person activities are still a favorite for providing wonderful, hands-on opportunities. Monthly newsletters are emailed to all families in the school district through Campus Messenger, posted on several Facebook sites, posted on the ISD423.org/Community Ed page, and on the bulletin board in the rec center. We are searching for new CE instructors through Facebook posts, Tiger Tidbits newsletter sent out to school employees, and Wanted posters. Several pairs of snow shoes were purchased for rentals and a snow shoe class. Still hoping for snow to use them. Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having a community education levy. Report period is July 1 to June 30. This report is available to view at the Community Education office. PRCE continued using CivicRec for registrations. The program is fairly user friendly. We worked on creating more top-level categories for the activities to clean up the system. There are a lot of random activities that make finding items more difficult as more are created. This is a work in process. Community Education is required to submit an annual report to the Minnesota Department of Education (MDE) from school districts having a community education levy. The report period is July 1 to June 30. This report is available to view at the Community Education office. School Facility Rentals and Usage �'� SC OOLSON PUBLIC Community Education coordinates rentals and facility use for Hutchinson Public Schools. This started as a minimal hand-written task and transformed into a detailed online system. Through the years, school renovations changed inside - classrooms were renumbered or demolished, a new school was built, and outdoor fields and parking lots, all these changes are updated in rSchool Today, setting up the layout in location and availability for each room in each building. This type of maintenance in the online system, rSchool Today, is necessary to ensure the system is working efficiently and locations are current. Another type of maintenance in rSchool Today is setting up notable days from the school -approved academic calendar, first/last rSchooffoday day of school, non -school days, workshop days, conference days, holidays, scheduled late start/early out days, and which days are reservable and which ones are non -reservable holidays. Noting these days helps staff and customers to easily identify what may be happening within the school buildings as they are creating their reservations from July 1 to June 30 and whether or not it affects a reservation. Staff are asked to enter their reservations for the upcoming school year by June 30 and rentals for public open around July 15 each year. 27 The chart below shows the number of rooms within each building: BUILDING/LOCATION 1 High School 2 Middle School 3 Park Elementary 4 West Elementary 5 Tiger Elementary 6 Parking Lot 7 Field - Outdoor School Campus 8 Field - Northwoods 9 Field - Roberts Park 10 Field - Veteran's Memorial 1 1 Recreation Center TOTAL Facility Use by Building # ROOM WITHIN 81 59 30 31 66 8 23 2 4 5 310 Building Groups Permits Est. # of Participants High School 29 323 66,622 Middle School 32 223 139,981 Park Elementary 18 62 20,375 Tiger Elementary 12 79 26,733 West Elementary 6 52 39,916 Fields -Outdoor Campus 1 1 103 6,625 Parking Lot 6 6 3020 TOTALS 108 842 300,252 Breakdown of reservation permits: ISD 423 staff (29) submitted 598 permits, Community Education submitted 76 permits, Rental Customers (26) submitted 155 permits, and Personnel Charges Only customers (2) submitted 18 permits. In summary, Hutchinson Public Schools' primary use is for school -related items. Upcoming Facility Happenings Submitted by Justin TenEyck In 2024, the District, in collaboration with the Parks crew, completed J1VWrC WA&M.- several significant upgrades to local facilities. New batting cages were installed between the softball fields, improving athletes' amenities. Additionally, sprinklers were installed on the main practice soccer field as part of the joint three-year maintenance plan between the school district and PRCE. At Hutchinson Middle School, a new sound system was installed in the gym, along with a projector and screen to enhance functionality for events and activities. The failing dividing wall was also replaced with a roll -up curtain divider for improved flexibility and usability. Looking ahead, the District is currently seeking estimates for an outdoor sprinkler system, focusing on the soccer and football fields. As part of the ongoing three-year maintenance plan, the District and PRCE are in the second year of addressing costs, budgets, and routine maintenance for all district fields, ensuring long-term sustainability and optimal performance. 28 Middle School Activities (CE Fund Since 2003) Submitted by William Tschida Middle School Activities opportunities are offered to students in grades 6, 7, and 8. They are under the Community Education funding umbrella and managed by the Activities Director at Hutchinson High School. Middle School Participation Numbers: • Fall 2023 season: Eight activities were offered with 201 participants. • Winter 2024: Four activities were offered with 103 participants. • Spring 2024: Five activities offered with 196 participants. • All Season Activities: Four activities with 55 participants • Three fall activities ran as a 9-12 program. 6t" Grade Participation Numbers: Fall 2023 season: Four activities were offered with 33 participants. Hutchinson Adult Basic Education Submitted by Shari Brunes Hutchinson Adult Education is located at Ridgewater College in room 145. Our mission is to provide adults aged 17+ with educational opportunities to acquire and improve literacy skills. Licensed teachers are in the room to meet the needs of learners four days a week. Our schedule includes both daytime and evening hours and provides a total of 25 in -person instructional hours weekly for students. Additional hours are available for students who want to work remotely. Programming is offered twelve months a year. The Hutchinson Adult Education site is co -located with Ridgewater College and the CareerForce Center. Because of this, we have been able to develop programs to assist learners with academic skills, employment preparation, obtaining certifications, and college readiness goals. We continue to build on relationships with groups in the community including the public library, employers, and community organizations. Adult Education is a valuable component of Hutchinson's Community Education program, meeting the needs of many individuals from the surrounding area by making them better family members, employees, and citizens. Adult Basic Education 2023-2024 For the 2023-2024 state academic year (May 1, 2023, to April 30, 2024), 214 students attended for a total of 4,355.25 contact hours. Students who attend 12 or more hours are considered participants. Hutchinson Adult Education had 87 participants for the year. The average student attended for 20.25 hours. Working with our Regional Transitions Coordinator, we have designed and delivered online career pathway courses with other Adult Education programs in Southwest Minnesota. We have received Transitions grant funding to offer courses in Paraprofessional Training, Child Development, Professional Leadership, and Google Computer Skills. We also launched an online GED Bootcamp course in the evenings. Statewide courses in Commercial Driver's License Prep, TEAS Nursing Prep, and Microsoft Certifications were also available. These courses are offered at no cost to adults throughout Minnesota. Hours for attendance in these courses are not counted locally, but they are counted at the consortium level for Glacial Lakes ABE. 29 Locally, Glacial Lakes Adult Education worked with CMJTS and Weaving Cultures to offer a Community Interpreter training course and certification testing for students in the spring of 2024. Seventeen students completed this course, and 100% passed their testing for certification. We plan to offer this course again in 2024-2025. Regional Online English Language classes are offered three evenings per week. There are 5 different levels to meet the needs of all English language learners. These classes are very popular and are often full. Learners participated in a variety of programming including classroom hours, distance (online) learning, basic computer classes, grant -sponsored classes, and collaborative classes with the college and CareerForce. Students continue to take and pass GED tests. 27 Hutchinson Adult Education students earned a GED Diploma. The State of Minnesota has a legislative appropriation this year that provides one free test in each subject area. Our local Free GED Testing Fund, in partnership with the Ridgewater College Foundation, is being used to provide free GED Ready practice tests and additional financial support to students who study in our program for 12+ hours. Our GED student, 81+ year old Sam Flom, gained even more statewide attention last year by achieving his goal of earning his Adult Diploma. Corin Hoggard from FOX 9 news came out to cover Sam's story and our Graduation Celebration. Amy Klobuchar delivered our commencement address via video. It was an extra special event for our community. ABE Staffing Shari Brunes manages the Hutchinson Adult Education program. Ann Trochlil serves as the Glacial Lakes Adult Education Consortium Program Manager. The Hutchinson teaching staff currently includes Joyce Evenski, Mary Horrocks, Barb Haugen, Jean Abrahamson, Laura Cullip, and Lee Nelson. Most professional development opportunities for staff continue to be offered remotely. Staff attended Summer Institute, Spring and Fall Regional trainings, the Language & Literacy Conference, and many webinars. 30 ABE Data Summary Information Hutchinson Adult Basic Education 2023-24 Information Notes Total Enrollees 214 201 in 2022-2023 Total Hours 4,355.25 This is a 21 % decrease from the previous year Students who attend 12+ hours Total Participants 87 are considered participants. 101 in 2022-2023 Total GED Earners 30 18 GED earners in 2021-2022 Hutchinson Adult Education Program Summary 5/1/2023-4/30/2024 Education Level ;Gr 1-s J Gr fi-8 Gr 4-12(No Dipl) Post Sec or Prof Degree J Sec Sch Dip or Alt Cred SecondarySch o oI Equivalet =(GEDfHiSET) J Some Post Sec No degree IN `Unknown Gender Female J Mal e OtherGenderlden[ity 31 Age Group � 1fi-1a J ]924 254} 45-54 J 55-59 I � fi0a Race/Ethnicity Asian J el ack or African American Hispanic Two or More Races JWhite Early Childhood Family Education Submitted by Mary Myers-Reinarts Data for Jan uary-December 2024 Early Childhood Family Education (ECFE) offers a variety of class options for families with young children. We run during the We Hutchinson Public School District's academic school year, with a six- week summer session in Summer 2024. Sibling care is available for most classes upon request. A sliding fee scale and scholarships support and encourage families of all income levels to participate EAR y CHILDHOOD in our classes. NO family is ever turned away due to inability to pay. FAMILY EDUCATION ECFE classes include separating and non -separating classes, parent -only classes, family events, and special one-time classes. Offerings this year included parent -child classes that ran for 6 to 16 weeks per session, special one-time events, and an ongoing open playtime class. We did not hold any parent -only classes but, with the aid of a grant through the Southwest Initiative Foundation, were able to offer a multilingual class offering for families with children ages three years through grade three. Summer classes were offered for Summer 2024, and all classes were filled. ECFE recognizes and supports parents/guardians as a child's first and most significant teacher. Our mission is to strengthen each family unit through education and support while providing the best possible environment for the healthy growth and development of their child. Our 2024 offerings included classes for specific age levels such as Busy Babies, Wonderful Ones, Terrific Twos, and Playful Preschoolers, as well as classes for mixed age groups such as Ones & Twos, Family Times, Toddler Time, and Open Play. Our morning Busy Babies classes had consistent attendance, but late afternoon baby class offerings were not well received. We have learned that parents with new babies are most likely to register a week or two before the class start date. Class registration is left open throughout the session to accommodate families as babies are born. All baby classes are offered at no cost. As an outreach to families with new babies, we welcome new babies with a postcard offering a free baby class and a baby bag that includes a "Future Tiger" t-shirt, a hardcover children's board book, and assorted pamphlets/gifts from community agencies. Parents are invited to attend a free class with their new baby and to pick up a free baby bag from the Early Learning office. k 32 Our ECFE sliding fee scale keeps all classes under $100 for the full cost of the class. Families have continued to respond favorably to this. We offer three payment tiers: full, half, and free. Families continue to appreciate the ability to choose their rate at the time of registration, even if choosing the $0 rate, and have been very responsive and respectful of this process. In January 2024 we held a very successful Jammin' in Your Jammies dance/pizza party family event. Over 225 people attended. In April of 2024, we held a successful Week of the Young Child celebration. Topsy Turvy Tuesday was a big hit. Families built structures using large boxes, navigated obstacle courses in the gym, and then created art projects and shared a snack in the cafeteria. This was a free event, with an option for families to make a free-will donation. Parent feedback indicated that they would like more of these events in the future. We also held two specialty classes in September and December of 2024, Fall Fun and Polar Pals, offering an AM and PM session of each. The AM sessions for both classes did not run due to insufficient registration. 2024 was a very successful year for Hutchinson ECFE. Along with classes, we have a robust Parent Advisory Committee that meets on the first Tuesday evening of each month. Input from the members has been very helpful in enhancing programming and the members are committed volunteers at our special events. 2022-23 Community Education Activities 2500 2218 2000 1500 1272 1168 1000 500 57 64 81 54 54 69 0 1 o 0 Offered Held Enrollment w Summer w Fall u Winter/Spring 33 2024-2025 Community Education Goals • Manage, organize, and develop activities throughout the year for multiple age levels, current trends, and interests to better serve customers and anticipate needs • Network and collaborate with people in businesses or as an individual for community education programming • Organize at least one new activity per brochure targeting community needs • Attend Minnesota Community Education Association (MCEA) Conferences, Leadership Days, training, and classes correlating to Community Education operations • Continue to participate in networking platforms with MCEA groups, sharing programming ideas, information, tips, and facility -use information • Continue ongoing communication with instructors from the idea stage to the actual date of their activity and final payout • Organize and maintain rSchool Today, Hutchinson Public Schools online reservation system • Offer Free Open Swim - applied and received a grant from Hutchinson Health to offer Open Swim free Winter 2025. Grant received for all dates. • Create and submit a monthly newsletter of upcoming classes 2024-2025 Adult Basic Education Goals Submitted by Shari Brunes • Reach out to learners in the community in need of Adult Education services; ongoing • Pretest and posttest to successfully meet national targets of 36.7% of students achieving a measurable skill gain • Collaborate with Southwest Minnesota programs to develop an online GED Bootcamp course (ongoing) • Develop grants with partners to assist students as they explore career pathways; ongoing • Provide distance learning (online) opportunities using state -approved platforms; ongoing • Offer a local, online course and certification testing for Community Interpreter • Maintain our Google site at www.hutchadulted.com • Offer digital literacy classes for CareerForce clients to empower them in their job search and increase employability; ongoing • Collaborate with Ridgewater and CMJTS to offer adult training and certifications 2024-2025 Early Childhood Family Education Goals Submitted by Mary Myers-Reinarts • Maintain ongoing quality in our ECFE programming • Continue collaborative efforts with other local community agencies and businesses • Continue ongoing assessments of our programming • Continue to evaluate and update parent and child class curriculum • Build collaborations with local preschools, daycares, and in -home daycare providers • Continue registration collaboration with PRCE to streamline the process for our families • Distribution of our Early Childhood Screening postcard to families • Continue our marketing efforts through our ECFE trifold and Facebook page • Continue to evaluate current class trends through participant surveys and discussions within our collaborative groups and adjust class offerings as needed • Continue to look for grant opportunities that would allow us to offer family literacy -based classes and experiences • Continue to keep ECFE offerings affordable • Build participation in baby classes • Recruit new staff for teaching vacancies 34 National Community Education Day Comrixnity Ed! NI Second Thursday of November Each Year Day 35 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Planning/Zoning/Building Department 2024 Annual Report Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 4/8/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I will be presenting the 2024 Planning/Zoning/Building Department Annual Report at the Council Meeting. The written report is attached below. Please let me know if you have any questions. BOARD ACTION REQUESTED: None. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PLANNING/BUILDING/ZONING DEPARTMENT Planning/Building/Zoning Department Primary Services Under the direction of the Planning Director, this department provides long range planning services and reviews land use plans for consistency with the city plans. It also regulates properties to ensure general health, safety, and welfare standards for the community. In addition, it offers services that provide minimum standards to safeguard life or limb, health, property, and public welfare by regulating and controlling the design, construction, quality of materials, use and occupancy, location and maintenance of all buildings within this jurisdiction. Overall Functions include: ■ Comprehensive Planning ■ Redevelopment Planning ■ Zoning and Subdivision Administration ■ Administration of State Building Code ■ Building Permit Issuance and Reporting ■ Plan Review ■ Commercial and Residential Building Inspections ■ Zoning and Property Maintenance Enforcement ■ Coordination of City Rental Inspection Program ■ Education 2024: THE YEAR IN REVIEW 2024 Accomplishments • Permitted over $23,500,000 worth of construction projects • Approved plats that included over 20 new residential lots. • Worked with several developers on getting new residential developments started. • Finished Downtown Plan 2024 Planning/Zoning/Building Department Overview • Local construction activity rebounded somewhat as compared to 2023. • Implemented new Planning, zoning, building software system in 2024. • Hopeful that interest rates, inflation, and worker shortages will not impact growth of Hutchinson long term. • Expected Projects o The Landing Apartment Project o Elk Ridge Estates Development o Commercial Development on Hwy 15 South o Continued Residential Development PLANNING Primary Services Overview — Planning and Zoning Department staff provide a variety of customer services, coordination, and review services, including processing and reviewing of land use applications. The Department provides long range planning services and reviews land use plans for consistency with city plans. Demographic information, as well as projections about population growth are monitored and planned for by this department. The Department also drafts policies and revises ordinances to implement the goals of the City regarding growth management and development practices. The Department works closely with the Engineering, Housing and Redevelopment, and Economic Development Departments. Zoning is the regulation of property to ensure general health, safety, and welfare standards for the community. The Zoning Department assists residents and applicants with zoning requests, development requests and flood plain information. Staff coordinates efforts to communicate with the property owner or developer by arranging pre - development meetings "up -front" to get questions answered at the beginning of the project. Department staff issues applications for Conditional Use Permits, Variances, Rezoning, Annexations, Lot Splits, Platting, and Sign permits. The Planning Department provides the following services. • Planning Commission support • Development Review • Long-range/Comprehensive planning • Special land use and redevelopment studies • Point of contact for lands use and zoning inquiries and property research • Document preparation for land -use decisions, ordinance updates and development decisions • Permanent sign and zoning permit coordination and administration Building permit review for land use and zoning conformity • Zoning, Subdivision and FEMA Flood Ordinance administration 2024: THE YEAR IN REVIEW Reviewed and Processed: • 24 Applications for Planning Commission • 135 City Land Use Applications • 67 zoning reviews of building permits. • 52 sign permits reviewed. • 51 predevelopment/application meetings. 2024 Planning Commission Items o CUP for pole type structure in an I/C zoning district located at 845 Hwy 7 W o Preliminary Plat for Top 10 Options of Hutchinson o Final Plat for Ludewig Addition o Final Plat for Top 10 Options of Hutchinson o Preliminary Plat for Second Addition to the Meadows o Final Plat for Top 10 Options of Hutchinson o CUP for tattoo establishment located at 140 Main St N o Final Plat for Second Addition to the Meadows o Preliminary Plat for Ravenwood South Second Addition o Final Plat for Bonneville Addition o CUP for fill in flood fringe district located at 905 Adams St SE o CUP for tattoo establishment located at 35 Main St N o Vacation of Easements located at Lots 1 and 2, Block 3, Second Addition to the Meadows o Annexation for ISD 423 o CUP for tattoo establishment located at 225 Main St S o Preliminary Plat for Danielson Addition o Sketch Plan Review for development at 525 Golf Course Rd NW o Final Plat for Danielson Addition o Lot Split located at 305 Adams St NE Building Department Primary Services Overview of Building Department - MN Rule 1300.0030 states that the purpose of the MN State Building Code is to establish minimum requirements to safeguard the public health, safety and general welfare, through structural strength, means or egress facilities, stability, sanitation, adequate light and ventilation, energy conservation, and safety to life and property from fire and other hazards attributed to the built environment and to provide safety to firefighters and emergency responders during emergency operations. The code applies to the design, construction, addition, alteration, moving, replacement, demolition, repair, equipment, installation, use and occupancy, location, maintenance, and inspection of any building, structure, or building service equipment in a municipality. The code includes among other provisions: The MN Building Code, the MN Residential Code, the MN Conservation Code for Existing Buildings, the MN Floodproofing Regulations, the MN Accessibility Code, the Prefabricated Structures Code, the Industrialized/Modular Buildings Code, the MN Plumbing Code, the MN Commercial Energy Code, and the MN Residential Energy Code. The purpose and scope of the MN State Building Code clearly convey the complexity and significance of building code administration. The practical administration of the code includes education, communication, plan review, correspondence, permit administration, field inspection, and enforcement to ensure the purpose of the code is accomplished throughout the breadth of its scope. Under the direction of the Planning Director and the Building Official, protective inspections provides the following services: o Plan Review for residential, commercial properties and State licensed facilities o Clearinghouse for the issuance of building, mechanical, plumbing, erosion control, grading, and sign permits. o Field Inspections o Enforcement of building, plumbing, and mechanical codes (i.e. new and existing building construction for fire, life, health and safety) o Education of homeowners and contractors on the building code, permits, and processes. 2024 Accomplishments o Provided plan review and building inspection services as required. o Educated property owners regarding permit requirements, licensed contractors and state building codes o Provided Inspection and plan review services. o The following were larger projects: ■ Middle School Project 0 Les Schwab Tire ■ Central Office Remodel 0 VMF Grandstand ■ New Building at Fairgrounds 0 3M Project ■ Dollar Tree 2500 2000 1500 1000 500 Number of Building Permits Issued 2014 Through 2024 2014 2015 2016 2017 2018 2019 80 70 60 50 40 30 20 10 0 4000 3500 3000 2500 2000 1500 1000 500 0 CONSTRUCTION VALUATION MILLION $ VALUATION 2014-2024 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2014 — 2024 Total Building Inspections 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 New Dwelling Unit Construction 40 35 30 25 20 15 10 5 0 30 27 34 35 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Staff has researched recent trends of new residential construction in this region by surveying other communities in the area with populations similar to Hutchinson in an effort to attempt to verify if the level of new residential construction activity in Hutchinson is common to the surrounding regions. The majority of similarly sized communities in this region indicate construction trends similar to what Hutchinson has experienced in recent years. As may be expected, communities that are metropolitan suburbs or regional hubs have experienced higher total volumes of construction. However, the overall trend of construction activity in the surveyed region is very similar between communities. 200 T Rental License Program The City adopted the rental program in 2008 and the Planning/Building/Zoning Department took it over from the Fire Department in 2014. The rental inspection program data suggests that most property owners/managers are planning and preparing for the inspections. Staff are happy to educate new rental property owners and new managers who are not familiar with the expectations of the rental program. Most experienced property owners are actively checking units ahead of time and preparing them prior to the inspection. They are making repairs to improve the general condition of the units and this greatly reduces the likelihood of major violations and subsequent enforcement action. City inspectors are now being viewed as a resource to help the business operate successfully and the tenants express the support they receive when there are problems or concern that go uncorrected. It should be noted that the City's new software for inspections/licensing does not have the ability to pull data like we did previously to present in the annual report format so we will be trying to determine the best way to share data/trends we are seeing. At this point we can say that we inspected about 325 rental units in 2024 and trends were very similar to years past and the primary issues were dead batteries in smoke and carbon monoxide detectors, as well as junk and clutter that needed to be cleaned up. PLANNING, ZONING, BUILDING DEPARTMENT ADDENDA CITY OF HUTCHINSON COUNT OF BUILDING/PLUMBINGIMECHANICAL PERMITS ISSUED AND VALUATION 2024 Total Number Inspections 2126 Building Permits Issued by Type Year to Date Number Permits & Valuation Commercial (new) 4 - $4,340,471 Commercial Additions/ Remodels 92 - $8,232,108 Industrial (new) 0 - $0 Industrial Additions/Remodels 2 - $8373,684 Fire Sprinkling 16 - $336,887 Total New Residential Units (Single Family, twins, townhomes) 21 - $6,098,465 Residential misc. (additions, repairs, remodels, etc.) 116- $1,447,813 Set fee permits (reside, reroof, window replacement, misc.)* 513 Subtotal Building Permits: 764 - $21,329,428 Mechanical 207 - $2,224,062 Plumbing* 162 Total Permits issued and valuation 1133 - $23,553,490 *Set fees not included in valuation YEAR Yearly Permit and Valuation TOTAL NO. OF PERMITS Totals TOTAL VALUATION 2024 Building 764 $21,329,428 Mechanical 207 $ 2,224,062 Plumbing 162 $ $23,553,490 2023 Building 674 $18,684,425 Mechanical 147 $ 1,485,320 Plumbing 258 $ $20,169,745 2022 Building 635 $35,017,196 Mechanical 157 $ 5,510,224 Plumbing 107 $ $40,527,420 2021 Building 715 $34,346,923 Mechanical 197 $ 5,418,155 Plumbing 148 $ $39,765,078 2020 Building 839 $38,937,108 Mechanical 178 $ 2,495,764 Plumbing 137 $ $41,432,872 2019 Building 747 $42,560,147 Mechanical 198 $ 3,955,457 Plumbing 92 $ $46,515,604 2018 Building 1075 $40,161,512 Mechanical 239 $ 4,147,765 Plumbing 110 $ $44,309,277 2017 Building 1962 $60,949,672 Mechanical 232 $ 6,912,447 Plumbing 97 $ $67,862,119 2016 Building 788 $18,429,091 Mechanical 206 $ 1,000,062 Plumbing 94 $ $19,429,153 2015 Building 865 $13,690,216 Mechanical 166 $ 1,247,905 Plumbing 78 $ $14,938,121 2014 Building 779 $12,378,612 Mechanical 219 $ 1,821,629 Pluming 83 $ $14,200,241 • Special permits are fixed fee permits for residential reshingle, resides, window replacements, and excavations, signs, manufactured homes, fences, moving, demolitions, decks, residential sheds, and fire sprinkler permits. New Residential Construction YEAR HOUSING TYPE BUILDINGS UNITS CONSTRUCTION COST 2024 Single Family Dwelling 21 21 $ 6,098,465 2023 Single Family Dwelling 20 20 $ 5,441,758 2022 Single Family Dwelling 24 24 $ 5,393,727 2021 Single Family Dwelling 35 35 $ 7,397,267 2020 Single Family Dwelling 36 36 $ 7,582,886 2019 Single Family Dwelling 23 23 $ 5,027,559 2018 Single family Dwelling 34 34 $ 6,486,684 2017 Single Family Dwelling 25 25 $ 4,972,795 Twin homes 1 2 373,104 2016 Single Family Dwelling Twin homes 2015 Single Family Dwellings 2014 Single Family Dwellings 24 24 3 6 20 20 23 23 $ 5,234,899 $ 4,722,278 895.100 $ 5,617,378 $ 3,623,304 $ 4,770,652 2024 Construction Activity NEW CONSTRUCTION STARTS Valuation New Homes $ 6,098,465 1694 Butler Field Dr (new hanger) 241,362 860 Century Ave SW (assembly bldg. at Fair Grounds 1,355,886 945 Hwy 7 W (Dollar Tree) 1,705,605 1560 Montreal St SE (Les Schwab Tire Center) 1,037,618 10,438,936 Detached Garages 1135 Cheyenne St SW 10,413 746 Craig Ave SW 18,743 345 Michigan St SE 98,120 316 Monroe St SE 23,430 16 Franklin St SW 12,000 533 Harmony Ln SW 25,381 188,087 Total New Construction $ 10,627,023 COMMERCIAL AND INDUSTRIAL ADDITION AND REMODELS 30 Glen St NW — central office project 1,350,000 1365 South Grade Rd SW— Middle School project 1,200,000 915 Adams St SE — 3M project 808,684 460 Lake St SW — St. A's kitchen project 724,700 1228 Sunset St SW roof 420,000 1185 Hwy 7 W — Burger King remodel 400,000 705 Century Ave SW reroof 350,000 460 Lake St SW — St. A's kitchen 2 326,167 10 Michigan St NE reroof 320,000 111 Hassan St SE reroof 231,500 340 Ontario St SE - grandstands 222,019 1310 Hwy 15 S — Nautical Bowl 220,000 1500 Adam St SE — Creekside project 200,000 1390 Hwy 15 S — Citizens Bank South project 191,166 715 Ridge Ave NE reroof 183,171 730 Cleveland Ave SW reroof 150,000 945 Century Ave SE reroof 137,497 335 Michigan St SE reroof 122,661 205 3rd Ave SE reroof 122,010 107 1 st Ave SE — dental office remodel 119,500 Total Addition and Remodel Work $ 7,799,075 All Other Commercial/Industrial Work 1,306,717 All Other Residential Work 1,259,726 Mechanical 2,224,062 Plumbing 0 Fire Sprinkler 336,887 Total Construction Valuation $ 23,553,490 New Housing Starts - 2024 Site Address Sub Type Owner Name Valuation Contractor Issued Date 505 California St NW Single Family Crow River Habitat $80,000 John Lofdahl 02/02/2024 180 Denver Ave SE Single Family Betker Builders LLC $322,160 Betker Builders LLC 04/05/2024 125 Denver Ave SE Single Family Gary & Sharon Braun $316,815 First Class Builders Inc 04/05/2024 118 Detroit Ave SE Single Family Keith & Kimberly Bollman $285,033 First Class Builders Inc. 04/05/2024 142 Eau Claire Ave SE Single Family First Class Builders Inc $327,624 First Class Builders Inc. 04/18/2024 166 Eau Claire Ave SE Single Family First Class Builders Inc $324,859 First Class Builders Inc. 04/18/2024 158 Detroit Ave SE Single Family Reymone & Darene Otto $323,861 Betker Builders LLC 04/24/2024 1395Southfork Dr SE Single Family Castle Gate Construction Inc $359,774 Castle Gate Construction Inc. 05/01/2024 1375 Sherwood St SE Single Family Kennon/Alice Schwartzrock $313,264 First Class Builders Inc 06/27/2024 172 Denver Ave SE Single Family Betker Builders LLC $322,160 Betker Builders LLC 07/22/2024 915 Golf Course Rd NW Single Family Bonneville Land & Cattle $273,148 Utecht Construction 08/02/2024 917 Golf Course Rd NW Single Family Bonneville Land & Cattle $273,148 Utecht Construction 08/02/2024 190 Detroit Ave SE Single Family First Class Builders LLC $322,178 First Class Builders Inc 09/05/2024 405 Kottke Ct SE Single Family Betker Builders LLC $237,993 Betker Builders LLC 09/11/2024 411 Kottke Ct SE Single Family Betker Builders LLC $237,993 Betker Builders LLC 09/11/2024 16 Franklin St NW Single Family North Star Foundation $226,000 North Star Foundation Properties 10/09/2024 1534 9tb Ave SW Single Family Betker Builders LLC $322,160 Betker Builders LLC 10/20/2024 109 Eau Claire Ave SE Single Family First Class Builders LLC $346,932 First Class Builders Inc 10/24/2024 1352 Bradford St SE Single Family First Class Builders LLC $246,328 First Class Builders Inc 11/13/2024 1502 9tb Ave SW Single Family Betker Homes Const LLC $306,870 Betker Homes Const LLC 11/13/2024 1371 Southfork Dr SE Single Family Castle Gate Construction Inc $330,164 Castel Gate Construction Inc 12/05/2024 New Construction Count 21 Total Valuation $6,098,465 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Review of Draft Ordinance that would allow "Backyard" Chickens on Certain Agenda Item: Properties in Town Department: Administration LICENSE SECTION Meeting Date: 4/8/2025 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Based off of comments at our last council meeting, staff has begun working on a draft ordinance to consider "backyard" chickens in town. Staff has used the 2019 ordinance as the starting point. We have noted proposed changes from that ordinance in red or with a strike -through. I have also included some comments for discussion purposes. Staff would like to get feedback from the City Council on what you would like to see added or subtracted from the ordinance. At the end of the day, this is something the Council needs to be comfortable with. Staff has tried to incorporate changes to the 2019 ordinance based off of feedback we have received from both the public and council members. The current code is also included for reference purposes (that will have to be updated as well if we decide to allow backyard chickens in town). Please note that this is for discussion only at this time and nothing is being considered for an action item. The goal of this discussion is to come up with a draft ordinance that could be considered for a first reading at your next (or future) city council meeting. BOARD ACTION REQUESTED: Discussion only. No action at this time Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Ordinance No. 25- XXXX Publication No. AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE - CHICKENS 93.415 Chickens Preamble: Due to the community concerns regarding noise, odor, waste accumulation and other nuisances, chickens are allowed within city limits only under certain circumst�Ces and licensing requirements. __ Subdivision 1. Definitions At Large. A chicken out of its run f�remises or not under the custo control of the owner. Chicken. A female chicken or hen. Coop. A cage or pen for confining chickens Rooster. A male chicken Run. An area inside a fence where chickens are kept an low walk around 10 Subdivision 2. License Required A. It is unlawful for any person to keep or harbor chickens in the city limits of Hutchinson without first having obtained an annual license therefore from the City. B. An application for a renewal license shall be filed 414 440 City 30 a*.,-, prior to the expiration of the current license. C. The fee for a license will be established yearly by the City Council. D. Licenses will be valid for a one-year time period and will be issued on a calendar year basis. Subdivision 3. Licensing Requirements. A. Annual licenses will be granted for owner -occupied properties that are single-family or duplexes, im the n ' ^T n 2 4Fes:ae;#ia1 ,9;e9 or on any property used as a public, private or charter school only. Rental properties that meet these definitions in these sexes are also eligible for licenses if written consent by the owner is provided to the city B. There is a maximum of six chickens 41lowed per parcel, none of which will be roosters or crowing birds. C. Licensees shall provide chickens with sufficient food and water. D. Licensees shall permit city personnel on the licensed premises to ensure compliance with this ordinance. Commented [MJ7 ]: Do we want to allow more on school property? Some cities allow more hens for "educational purposes" E. Licensees must go through a public education course on the keeping of chickens as established by the City. UP abul4iag p eilies Subdivision 4. Licensing Procedures. Initial and subsequent licenses to harbor chickens within city limits may be granted by the City Before any license is to be considered by the City Ser-vises, an application for a license shall be submitted to the City that contains, among other things, the following: A. A diagram or picture of the coop and its location. B. A detailed plan of how the applicant will comply with requirements of this ordinance. C. The license fee as required by the city. D. Provide certificate of completion of public education course as established by the City. R A 11 WALPRFS144 O Up +AS Of p f-O @Fty AUttiRg tl.o ,.,-..POS@d lin@,418R l 10_ 64 Rm 1].RII An annual fee for the keeping of chickens in the city shall be established by the City Council and shall be contained in the annual city fee schedule as adopted by the Council. The Council may also establish inspection, and reinspection fees in connection with the enforcement of the provisions of this ordinanc� Subdivision 5. General Requirements A. Chickens shall be kept in sanitary conditions such that odors are not detectable outside of the confines of the property lines of the licensed premises. Timely removal of feces, urine and food scraps is required. C. Dead chickens shall be disposed of properly within 24 hours. D. Waste from chicken coops or runs shall not be placed in city compost containers or disposed of at the city's compost facility, Creekside Soils. E. Chickens shall not be slaughtered on the premises or elsewhere within the city other than a retail establishment that employs a butcher. F. Chickens shall be kept in a manner that complies with Minnesota statute chapter 343. (Cruelty to animals) G. Chickens shall be confined inside an enclosed coop or run at all times and shall not be allowed to run at large. H. Licenses are non -transferable and do not run with the property. Subdivision 6. Structure Requirements. A. All chickens will be kept in a coop that will sufficiently protect the chickens from the elements and predators and to discourage rodents. The coop shall provide a minimum of four (4) square feet of space with a maximum of ten (10) square feet for each chicken. Commented [MJ2]: When we get to the fee schedule, I would propose that the renewal fee is different than the annual. B. Only one coop is permitted for each property and is subject to the following requirements: a. The coop should be raised from the ground to sufficiently protect it from rodents. b. The coop shall be constructed with a solid roof. c. The coop shall be constructed with at least one window to provide natural light. d. The coop shall be insulated and may contain lights, but shall not be equipped with heat lamps. e. Construction must be done in a workmanlike manner and with durable material. C. Incorporated into the coop area there shall be an enclosed chicken run area of at least 10 square feet for each bird kept on the licensed premises. D. Coops and runs must comply with all City planning and zoning regulations. Subdivision 7. Location. A. No chicken coop and run shall be located in the front or side yard of any home and shall not be closer than 10 feet from any property line. B. Coops and runs shall be no closer than 25 -59 feet to any neighboring residence. Subdivision 8. License Revocation. A license granted under this chapter may be revoked for violating the provisions of this chapter or for being convicted of aniuisance offense under the Hutchinson city code or Minnesota state law. A violation will incldde a warning of license revocation A second violation within a twelve-month period will result in a revocation of license SubdivisionF9. Hearing Upon service of a notice of license revocation by the City Administrator or his/her designee, a license holder under this chapter may request a hearing before the City Administrator or his/her designee. Request for a hearing by a license holder shall be made within 7 days of service of the notice of license revocation and the hearing itself shall occur within 10 days of the license holder's hearing request. A license holder whose license is revoked for violations of this chapter or other nuisance ordinances or law shall be required to remove all chickens from the property within 14 days of the upheld revocation and be ineligible to reapply for a license under this chapter for a period of two years from the date of revocation. Subdivision 10. Criminal penalty Violations of this chapter constitute a misdemeanor crime. Subdivision 11. Miscellaneous Commented [MJ3]: A lot of cities note that it shouldn't be attached to the principle structure. This isn't a huge concern for staff due to building permit requirements A. Properties with coops unused for at least 180 days shall be removed by the property owner immediately upon the request of the city. B. Dogs and cats that kill or injure chickens shall not be deemed as "dangerous" or "potentially dangerous" under the Hutchinson City Code or state law. C. It is not the expectation of the Police or any other City department to capture chickens running at large. D. No license under this ordinance will be issued to properties where nuisance conditions exist. Subdivision 12. Effective Date. A* This ordinance shall become effective three months after its final passage and publication. NOW, THEREFORE, BE IT ORDAINED CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT Section 93.415 as describedIth ve is hereby adopted to be part of therinson City Code. Adopted by the City Counciday of Attest: Matt Jaunich, City Administrator Gary Forcier, Mayor Commented [MJ4]: I would still include this timeline to give staff enough time to come up with a permit process and for the education piece to be put together ANIMALS AND FOWL § 93.40 DEFINITIONS. For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ANIMALS. Includes farm animals and all other animals, reptiles and feathered birds or fowl except dogs, cats, gerbils, hamsters and caged household birds. FARM ANIMALS. Cattle, horses, mules, sheep, goats, swine, ponies, ducks, geese, turkeys, chickens, guinea hens, honey bees and mink. (2004 Code, § 93.40) (Ord. 13-0705, passed 4-9-2013) § 93.41 KEEPING RESTRICTIONS. It is unlawful for any person to keep or harbor any animal, not in transit, except: (A) Farm animals kept in that portion of the city zoned for agricultural purposes; (B) Animals kept in a laboratory for scientific or experimental purposes; (C) Animals kept in an animal hospital or clinic for treatment by a licensed veterinarian; or (D) Animals present at events or otherwise kept at the County Fairgrounds. (2004 Code, § 93.41) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99 § 93.42 TRANSPORT RESTRICTIONS. It is unlawful for any person to transport animals unless they are: (A) Confined within a vehicle, cage or other means of conveyance; (B) Farm animals being transported in the agricultural portion of the city; or (C) Restrained by means of bridles, halters, ropes or other means of individual restraint. (2004 Code, § 93.42) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99 § 93.43 TREATMENT AND HOUSING. (A) Treatment. It is unlawful for any person to treat any animal as herein defined, or any other animal, in a cruel or inhumane manner. (B) Housing. It is unlawful for any person to keep any animal as herein defined, or any other animal, in any structure infested by rodents, vermin, flies or insects, or inadequate for protection against the elements. (2004 Code, § 93.43) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99 § 93.44 TRESPASSES PROHIBITED. It is unlawful for any person to herd, drive or ride any animal over and upon any grass, turf, boulevard, city park, city sidewalk or trail, cemetery, garden or lot without specific permission therefor from the owner. (2004 Code, § 93.44) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Second Reading - Consideration of Rezoning properties from R-3 to R-3 PD Agenda Item: located at 800, 810 and 820 Texas Ave NW. Department: Planning LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Tyler Schwartz has applied for a rezoning of the lots noted in the map below. The applicant has applied to rezone the property to R-3 PD from R-3. The existing development to the east and Northeast is zoned R-3 PD and the area directly to the north across the street is R-3 and the area to the west is R-4. The property to south and southeast is zoned Industrial/Commercial. Nobody from the public regarding this request. The Planning Commission voted unanimously (4-0) to recommend approval of this request. The first reading of this ordinance was approved by the City Council on March 25, 2025. BOARD ACTION REQUESTED: Approval of second reading of ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO.8572 ORDINANCE NO. 25-852 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT BLOCK 1, LOTS 1 THROUGH 3 BAR PROPERTIES PLAT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 3 to R-3 PD. Section 2. That the property to be rezoned to R-3 PD is described as follows: That part of the following described property: Lots 1-3, Block 1, BAR Properties. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 8th day of April, 2025. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor u HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP Date: March 14, 2025 for March 18, 2025 Planning Commission Meeting Application: Consideration of a Rezoning at 800, 810, 820 Texas Ave NW Applicant: Tyler Schwartz Owner: Bonneville Land & Cattle LLC REZONING REQUEST: Tyler Schwartz has applied for a rezoning of the lots noted in the map below. The applicant has applied to rezone the property to R-3 PD from R-3. The existing development to the east and Northeast is zoned R-3 PD and the area directly to the north across the street is R-3 and the area to the west is R-4. The property to south and southeast is zoned Industrial/Commercial. I_ " Indicates property described in this notice a rn3 Y� z # 0:z TEXAS AVE NW * I * I * 820 810 800 GENERAL INFORMATION Existing Zoning: R-3 Medium Density Residential Property Location: 800, 810, 820 Texas Ave NW Existing Land Use: Vacant - residential Adjacent Land Use And Zoning: Commercial and Residential Comprehensive Land Use Plan: Commercial Zoning History: The original building was built in the 1960s. Property was previously the shop and contractors yard for E&T Contracting. CUP was issued for Car Sales in September 2023 and in October 2023 the lot was re -platted. Lot was rezoned for R-3 residential in 2024. Applicable Regulations: Sections 154.173 of the City Code Rezoning Consideration: In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the surrounding area, City Plans and the purpose of the Zoning Ordinance. The area to the south of the subject property is zoned I/C, the areas to the northeast and east are zoned R-3 PD and the area to the north is zoned R-3. The area to the west is zoned R-4 residential. The general character of this area is residential in nature. Staff understands the applicant would like to construct a duplex on these lots. A duplex lot can be 66 feet wide in the R-3 PD district where it needs to be 80 feet wide in an R-3 District. There are examples of R-3 PD Duplex lots that are 66-foot-wide on Hilltop Ave. NE. Staff supports this request as there is a need for additional housing options within the community and this would be a transition in density from the R-4 zoned townhomes to the west and the single-family homes to the east. Staff Recommendations: Staff recommends rezoning the property from R-3 to R-3 PD for the reasons noted above. Staff recommends approval of the request with the following findings and recommendations: 1. The rezoning is consistent with the character of the surrounding area. 2. The property to the northeast and east is already zoned R-3 PD and this request is contiguous to R-3 PD Zoning. 3. The property to the west is zoned R-4. 4. The property is proposed to be developed into three duplex units. RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Second Reading Consideration of Rezoning properties from R-2 to C-3 located at Agenda Item: 135 and 145 1 st Ave NW and 125, 135, 145 Glen St NW. Department: Planning LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson has applied for a rezoning for the former R-2 zoned lots that were bought by the City for redevelopment purposes. The west side of the existing alley is proposed to be rezoned to be consistent with the east side of the alley, which is C-3 Downtown Commercial which would accommodate the construction of an apartment building with a first level office and enclosed parking as well as a stormwater pond. Nobody from the public spoke regarding this request. The Planning Commission voted unanimously (4-0) to recommend approval of this request. The City Council approved the first reading of this ordinance on March 25, 2025. BOARD ACTION REQUESTED: Approval of second reading of ordinance to rezone property. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO.8573 ORDINANCE NO. 25-853 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 135 AND 145 1" AVE NW and 125,135,145 GLEN ST NW THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 2 to C-3. Section 2. That the property to be rezoned to C-3 are the following addresses: 135 AND 145 1` Ave NW and 125, 135, 145 Glen St NW Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 8th day of April, 2025. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor u FIRM HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: From: Date: Application: Applicant: Owner: Hutchinson Planning Commission Dan Jochum, AICP March 14, 2025 for March 18, 2025 Planning Commission Meeting Consideration of a Rezoning at 135 and 145 1st Ave NW — 125, 135, 145 Glen St NW. City of Hutchinson City of Hutchinson REZONING REQUEST: The City of Hutchinson has applied for a rezoning for the former R-2 zoned lots that were bought by the City for redevelopment purposes. The west side of the existing alley is proposed to be rezoned to be consistent with the east side of the alley, which is C-3 Downtown Commercial which would accommodate the construction of an apartment building with a first level office and enclosed parking as well as a stormwater pond. ' Inacates property descr bec n th s notice - - * 145 CEDAR AVE NW �' 135_ 125 ~ Z N — W J � i 145 i35 LL FIRSTAVE NW F Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use And Zoning: Downtown Plan: Zoning History: Applicable Regulations: Rezoning Consideration: GENERAL INFORMATION R-2 Residential 135 and 145 1st Ave NW — 125, 135, 145 Glen St NW. Vacant —former single-family homes Commercial and Residential Multi -family redevelopment Single-family homes built in 1930s-1950s were bought be City a few years ago and demolished for redevelopment. Sections 154.173 of the City Code In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the surrounding area, City Plans and the purpose of the Zoning Ordinance. The subject property has been part of the last two Downtown Master Plan's as a redevelopment opportunity. The City acquired the properties from homeowners and demolished and/or moved the existing homes for the purpose of assembling land for a multi- family housing project. In order for a housing project to move forward the property needs to be rezoned to C-3 Downtown Commercial which allows upper level apartment units. Staff supports this request as there is a need for additional housing options within the community and this request is consistent with the last two Downtown Plans the City Council has adopted that show this area as a multi -family redevelopment opportunity. Staff Recommendations: Staff recommends rezoning the properties from R-2 to C-3 for the reasons noted above. Staff recommends approval of the request with the following findings and recommendations: 1. The rezoning is consistent with long-range plans the City has adopted (Downtown Plans). 2. The properties are adjacent to C-3 zoned property. 3. The property is proposed to be developed into a multi -family apartment project. 3� MAINTAIN AND STRENGTHENTHE EXISTING HOUSING IN THE NEIGHBORHOODS SURROUNDING DOWNTOWN The surrounding residential areas near downtown are stable neighborhoods with strong character, but the aging housing stock and current economic climate make it difficult for homeowners to maintain their homes and first-time buyers to purchase a quality home. There should be mechanisms to encourage building equity and programs to improve single-family homes. Housing variety is also vital. Adding diverse options like accessory dwelling units, carriage house units (see Figure 6.20), and live/work units (see Figure 6.21) can support more people living closer to downtown without significant cost or lifestyle changes. Figure 6.77 South Crow River Existing Conditions Figure 6.78 South Crow River Concept Plan Figure 6.19 Tiny House Precedent Figure 6.20 Carriage House Units Precedent Figure 6.27 livelwork Units Precedent HUTCHIHSON 35 r. crzr ory rupeoee. 0 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution Declaring the Official Intent of the City of Hutchinson to Reimburse Agenda Item: Certain Expenditures from the Proceeds of Bonds to be Issued by the City Department: Finance LICENSE SECTION Meeting Date: 4/8/2025 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: On an annual basis, the City of Hutchinson administers street and capital improvement projects that are financed by G.O. Improvement Bonds. The City's current business practice is to issue bonds in the fall after the projects have been bid, awarded to contractors and the contract costs are determined. The biggest benefit of this practice is that the City bonding amount is more accurate than if we bonded earlier in the year based on engineering estimates. The downfall to waiting later in the year to issues bonds is that the City must cash flow the project costs during the summer and reimburse itself when the bond proceeds are received. This process has worked well for the City and there are no current issues with continuing this practice in the future. When we use bond proceeds to reimburse costs already paid, IRS regulations require the City Council to approve a resolution declaring its intent to reimburse itself with the bond proceeds. Please find attached, Resolution 15854 "Declaring the Official Intent of the City of Hutchinson to Reimburse Certain Expenditures from the Proceeds of Bonds to be issued by the City". The resolution itemizes the various projects expected to be financed by bonds this year, and sets the maximum cost reimbursement at $2,800,000. BOARD ACTION REQUESTED: Approval of Resolution 15854 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON, MINNESOTA RESOLUTION NO. _15854_ DECLARING THE OFFICIAL INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the "Reimbursement Regulations") providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent ("Declaration") to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON AS FOLLOWS: The City proposes to undertake the following improvement projects in 2025: a. Dale Street SW (South Grade Rd SW to Roberts Rd SW) b. 2025 Street Improvements i. Hassan St SE (1' Ave NE to Oakland SE) ii. I' Ave SE (Main St S to Jefferson St) iii. P Ave SE (Main St S to Hassan St SE) iv. 6 h Ave SE (Main St S to Hassan St SE) v. 7 h Ave SE (Main St S to Hassan St SE) vi. Stoney Point Rd SW (School Rd SW to Roberts Rd SW) c. Franklin Street Development sewer and street rehabilitation d. Franklin Street Development pond and river bank stabilization 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds expected to be sold in September 2025 and settled in October 2025, in an estimated maximum principal amount of $2,800,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) "preliminary expenditures" up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term "preliminary expenditures" includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City's budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City's budget or financial policies to pay such Project expenditures. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Approved by the Hutchinson City Council this 8th day of April, 2025. CITY OF HUTCHINSON, MINNESOTA Mayor— Gary Forcier Attest: City Administrator — Matt Jaunich Library Board Meeting February 24, 2025 Members Present: Mary Christensen, Sue Griep, Margaret Hoffman, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Tim Burley Dianne called the meeting to order. Minutes from the November 25, 2024, meeting were reviewed and approved. Note: There were no meetings in December 2024 and January 2025. Old Business: 1. Library Renovations - Project Report: The library reopened to the public on 2/3/2025. Reactions to the renovations have been positive. A few projects, such as labels, signage, etc., are still in progress. Several grants have been received and applied to renovations: $500 from Pioneerland for signage; $1000 for accessibility (using for a bench and a computer desk; Burich grant is funding the new teen area. Rich Wanzek has made items such as bookcases. There are many other renovations, either completed or in progress, in addition to those mentioned here, as well as a "wish list" for the future. 2. December/January/February Programs Reports: a. Hutchinson Health Foundation Holiday Event: No numbers, yet. b. P. G. Kahmann Author Event: 52 people, many from out of town, attended on February 19, to hear about the House of Kahmanns c. Children's Programming Summary: February: 3 Storytimes (16, 32, 32 in attendance); 6 tweens attended the Graphic Novel Book Club; 10 kids and 7 adults attended LEGO club; 5 came to Tween Gaming; 9 attended Coding. Teen Gaming and Chess Club will follow this week. March: Regular programs will continue. In addition, a "Crafternoon" program for all ages will be held on Wed (12th) of spring break. A Gaming Afternoon for all ages will be held on Fri. (14th). 4-H Visit: Elisabeth will visit a 4-H group on Monday, March 3, to talk about library offerings. 3. Friends of the Library Project Bookshelf: $760 was collected and with those funds, 100 new books were purchased to be distributed to children at Christmas. New Business: 1. 2025 Adult Winter Reading Program: 230 reading logs were initially distributed and bonus reading challenges have been accepted with enthusiasm. 2. March Calendar of Events: One Book One Community Book Discussion will be held on Sunday March 23, 2 p.m. at The Depot. Gunflint Falling by Gary J. Griffith is the book. 3. Prairieland Grant Opportunities: The library has been awarded a marketing grant and an accessibility grant. An application is in process for a teen grant for the summer. 4. Friends of the Library Book Sale Room: Part of the archive room is being repurposed sales of books and other merchandise. This will replace the table and shelves on the main floor. 5. Board Terms: Kay's term will end in April. Sue has agreed to renew for a second 3 yr term. P. 2 of February Minutes: December 2024. January 2025. and February 2025 Donations and Grants: Hutchinson Garden Club $75.00 American Legion Auxiliary (memorial gift for Cathy Plath) $25.00 Prairielands Teentober Grant $500.00 Friends of Hutchinson Public Library (DVDs and audio books) $3,000.00 Teresa Amberg (donation for DVDs) $200.00 Estate of Roger R. Vorlicek $251.73 American Legion Auxiliary (memorial gift for Roxanne Jensen $20.00 Prairielands Craft Grant $600.00 Total: $4671.73 Next meeting: Monday, March 24, 2025 Respectfully submitted, Kay Hultgren, secretary To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04/01/25 Re: Liquor Hutch Sales January— March 2025 2024 Actual 2025 Actual Change (from 2024 Actual) 2025 Budget Change (from 2025 Budget) Year to Date Sales: $1,580,578 $1,540,198 -2.5% $1,630,300 -5.5% Liquor $ 621,833 $ 613,212 -1.4% $ 637,400 -3.8% Beer $ 680,204 $ 640,407 -5.9% $ 693,800 -7.7% Wine $ 220,362 $ 202,675 -8.0% $ 223,700 -9.4% THC 21,021 $ 43,797 +208.0% $ 37,500 +16.8% YTD Gross Profit Dollars: $403,562 $405,452 +0.5% $407,800 -0.6% YTD Customer Count: 52,465 51,390 -2.1% NA NA Average Sale/ Customer: $30.13 $29.97 -0.5% NA NA YTD Product Sold Count: 122,166 118,183 -3.3% NA NA Gross Profit Percentage: 25.53% 26.36% +.08% 24.9% +1.46% Note: One less Fridav in 2025 (2024 = Lean Year) and Easter moves to second auarter in 2025! Some Store Activity Highlights: • Brewery Price Changes completed for the entire Beer Inventory • Two wine and one liquor seminar events held • Performance reviews completed for Full and Part Time employees • Three "First Tuesday" staff trainings held • New Flooring installed and updating done in Wine Area — we are ready for Easter!! Parks, Recreation & Community Education Advisory Board Meeting Minutes January 6, 2025 Members present were Liz Stearns, Margo Kaping, Chad Czmowski, Sara Pollman, Josh Kamrath, Anne Lamecker, Erick Thovson. Staff present Lynn Neumann and Jody Harms. The meeting was held at the Recreation Center and called to order at 5:15 pm. Chand Czmowski moved to approve the December 2, 2024, meeting minutes. Liz Stearns seconded the motion. The minutes were approved. Old Business VMF Grandstand Project Update (Ebert Construction) • The green canopy will be installed in January • Electrical in Press Box is done. Waiting for inspection. • Turf and seeding will be added this spring, along with irrigation and additional landscaping. • Concrete Clean -Up. There was a discrepancy on the plan. A decision will be made to either move the fence or add more concrete. • Speakers will be updated • Working on a design to update the bathroom to bring up to code. Currently not ADA compliant. New Business 2025 PRCE Potential Projects • Lynn will share reports with the board regarding projects not completed in 2024 and upcoming projects for 2025. Pool Update • Working with pool specialist to complete items that need to addressed. Robert's Park lighting Project • Lighting project may be pushed back a year. Thirty percent of the lights are currently not working. Project will cost $750,000. Funds will be redirected to other projects in 2025. Burich Arena • Currently waiting for parts to fix the compressors. • Flooring in the west rink needs repair. Currently taking quotes for project. • Water softener replaced. Playground Installation • Oddfellows playground will be installed in 2025. Masonic West River and Northwoods park are next for playground replacement. Annual Report • Working on the 2024 Annual Report. It will be presented to the City Council in March. Free Swim at Carlson Pool • Free swim nights will be offered at Carlson Pool. Hutchinson Health is sponsoring these nights. • Hoping to expand in 2026 to include open gym time at Hutchinson Middle School. Board Member Items • Open skating has been busy. • Park Elementary Outdoor rink is open. • Request for participation numbers for Sr Tours through the Sr Center. • Suggested locations for meeting places in 2025: Drift Riders Park, Elks Park, Lions West Park. • Comment regarding Women's Jaycee park regarding standing water in park and on gravel path. • It was also suggested that Kyle Wendling bring treats for the next meeting, since he was unable to attend tonight. Adjournment • Next meeting is January 6 -Location TBD Sara Pollman moved to adjourn, and Liz Stearns seconded the motion. The meeting adjourned at 6:06pm. Parks, Recreation & Community Education Advisory Board Meeting Minutes February 3, 2025 Members present were Liz Stearns, Margo Kaping, Chad Czmowski, Erin Knudtson, Eric Thovson, and Ann Lamecker. Staff present Lynn Neumann. The meeting was held at the Hutchinson Senior Center and called to order at 5:23 pm. Erin Knudtson moved to approve the January 6, 2025, meeting minutes. Chad Czmowski seconded the motion. The minutes were approved. Erin Knudtson was welcomed back to the PRCE Advisory Board. Thank you to Sara Pollman for all your input and dedication to the PRCE Advisory Board in 2024. Old Business No old business was presented. New Business Safe Routes to School Plan Update • A Steering Committee has been established to revise the 2016 Safe Routes to School Plan. The committee comprises Lynn Neumann, Mike Stifter, Sara Witte, Blake Barnard, Mike McDowell, Justin Teneyck, and Jennifer Mahan-Deitte. • The Kick -Off Meeting is set for Thursday, February 27th. • Lynn will email a copy of the 2016 plan for the board's review. • The board will receive updates and information as the plan progresses, and the PRCE board will be encouraged to provide feedback. Kimberly Park Trail • Hutchinson Utilities will be conducting work on their substation, which will necessitate the closure of a section of the Luce Line Trail. During this closure, trail users will be routed through Kimberly Park. In light of this, staff have proposed the construction of a permanent trail to better accommodate trail users. • PRCE staff are collaborating with HUC and Public Works to develop a plan that minimizes disruption to the trail. Additionally, signage will be provided to guide trail users effectively. • The proposed trail plans were presented to the board. Bike Fleet Additions • SHIP has provided funding for the addition of inclusive trikes to the Hutchinson Community Bike Fleet through PRCE. • PRCE staff collaborated with Outdoor Motion to acquire three trikes. • Photos of the purchased trikes were shared with the board. • The trikes are scheduled to be available for use in the Bike Fleet starting in spring 2025. Summer 2025 • Summer Brochure o PRCE staff are working on the Summer 2025 Brochure. o The PRCE brochure will be in mailboxes on March 315T o Registration will open April 9tn at 9:OOam. • Planning and Hiring Updates for 2025 o We are currently hiring for all PRCE summer seasonal positions. Positions include lifeguards, swim lesson instructors, park maintenance staff, concession attendants, and pool admissions staff. • 2025 Project List o Finalize VMF Grandstand Project - Grandstand renovation, landscaping -turf install, new walk gate, backstop netting reconfigured o Roberts Park Complex Lighting Project (hopefully in 2025) o Continue with Prairie Restorations - $50,000 DNR Grant o "Goats on the Go" — Miller Woods, Riverside, Roberts o Oddfellows Playground Installation o East Rink Sound System Upgrades o Burich Arena — Update Electronic Sign o Recreation Center Exterior Painting o Finalize Kiwanis Park Project o AFS Park Signage Project 0 2"d phase of the Irrigation Project — School Campus Fields o Trail lighting behind the Sanctuary o Chamber Small Group Leadership — Harrington Merrill Reinstallation of Outdoor Classroom/Site Improvements o Chamber Leadership Group — Library Square Park Improvements Board Member Items • Ann highlighted the availability of swim lessons throughout the year. The feasibility of offering swim lessons is often challenged by pool availability and staffing constraints. This matter is frequently addressed with the PRCE staff, as there are ongoing efforts to provide more lessons in the future. • Ann also brought up gymnastics programming in Hutchinson. The board discussed gymnastics, noting that the program's primary limiting factors are funding and adequate space availability. • Erin referenced the section of the Luce Line Trail located west of Sioux Hills Road. Adjournment • Next meeting is Monday, March 3rd - Location TBD Erin Knudtson moved to adjourn, and Ann Lamecker seconded the motion. The meeting adjourned at 6:25 pm. Parks, Recreation & Community Education Advisory Board Meeting Minutes March 3, 2025 Members present were Kyle Wendling, Liz Stearns, Margo Kaping, Chad Czmowski, Josh Kamrath, Erin Knudtson, Anne Lamecker, and Eric Thovson. Staff present: Lynn Neumann and Jody Harms. Kyle Wendling called the meeting to order at 5:18 pm. Erin Knudtson moved to approve the February 3, 2025, meeting minutes. Liz Stearns seconded the motion. The minutes were approved. Old Business Safe Routes to School Plan Update • The Steering Committee met on February 27th • Evaluation, Education, Encouragement, Equity, Engagement, and Engineering are the main focus areas that will be assessed and established throughout the plan update. • A study of School Road over the next 2-3 years will help determine safety needs for students and the location of needed crosswalks near the school campus. • Updates will be provided as the plan progresses. • One of the first steps is gathering data. Survey will be sent to students and families to gather data that will help drive the plan. • Next meeting is Thursday, April 3,d New Business Pickleball Outdoor Courts • MN DOT was contacted regarding the entrance to Oddfellows Park from Highway 7. After examining the area, it was determined that it would be unsafe, due to the unsafe entrance, parking concerns, and the expense of updating the area. • Other location options are being considered. (Northwoods Park, Tartan Park, etc.) PRCE staff are still exploring the best options for a location. • Ridgewater has expressed interest in having pickleball courts. Meetings have taken place between PRCE staff and Ridgewater staff. Bruch Arena Updates • The Skating Show was this past weekend and a huge success! • Ice is coming out of the East Rink this week. Prepping for spring sports dry floor season in the East Rink. • On March 17th, the West Rink ice will be coming out. • There will be no Spring Ice this year in either rink due to repairs and maintenance that need to be performed. • East Rink will host the Summer Ice Season. • West Rink will be closed from March 17th to October 15T for repairs and work to be completed. • Things we have completed to help with operations: ■ Fiber to the Arena ■ Alarm System Updates • All the compressor room mechanics are now on the alarm system • Added the Sensaphone system — real-time alarms for staff • "Emergency Repairs" ■ All 3 compressors have been rebuilt ■ 1 Glycol Pump is rebuilt ■ 1 Glycol Motor has been replaced ■ Another Glycol pump will be rebuilt this fall, and the other will be rebuilt next year ■ The filter for oil return will be replaced after March 17'n ■ A glycol sample was taken today. Looking for the glycol leak. We think the leak is coming from the west rink. Should know the results in about two weeks. • Randy will be doing an Engineer Study (Feasibility Study) this year ■ Look at all the refrigerant components of the arena • Assess current condition, future updates needed, and required maintenance for best operations Board Member Items • Request for additional and taller bleachers in the West Rink. • Adaptive Trikes have been added to the Bike Fleet. More may be ordered based on interest. • The pool opens for open swim on June 9. Summer job listings are available on the city's website. • The summer brochure will go to print on March 18, with registration starting on April 9. Adjournment • Next meeting is April 7 - Location TBD Margo Kaping moved to adjourn, and Chad Czmowski seconded the motion. The meeting adjourned at 5:45 pm.