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02-25-2025HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 25, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — CrossPoint Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15839 — Resolution Accepting $14,000 Donation from VFW Post 906 for Hutchinson Police Department Squad Rifles Motion by May, second by Czmowski, to approve Resolution No. 15839. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 11, 2025 Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I CITY COUNCIL MINUTES February 25, 2025 (a) Consideration for Approval of Items for Dale Street SW (Letting No. 1, Project No. 25-01) 1. Resolution No. 15833 — Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 15834 - Resolution for Hearing on Proposed Assessment (b) Consideration for Approval of Resolution No. 15835 — Resolution Transferring Funds to the 2024 Construction Fund, General Fund and Capital Projects Fund (c) Consideration for Approval of Resolution No. 15836 — Resolution Transferring from the Wastewater and Capital Projects Funds to the Equipment Replacement and Airport Construction Funds (d) Consideration for Approval of Purchase Agreement with Midwest Industrial Tool Grinding, Inc. (MITGI) (e) Consideration for Approval of Accepting Equipment Grant and Purchasing Plow for Hutchinson Municipal Airport (f) Consideration for Approval of Renewing Professional Services Agreement with Clarke Environmental Mosquito Management, Inc. for 2025-2028 (g) Consideration for Approval of Use of Services with Fenske Stump Removal for Ash Tree Removal Program (h) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on March 8, 2025, at McLeod County Fairgrounds (i) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson FFA Alumni on March 29, 2025, at McLeod County Fairgrounds 0) Consideration for Approval of Memorandum of Agreement with LELS (Police Sergeant's Union) (k) Claims, Appropriations and Contract Payments — Register A Motion by May, second by Sebesta, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by May, second by Burley, with Czmowski and Forcier abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE 2 CITY COUNCIL MINUTES February 25, 2025 COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. COMPOST IT RIGHT! OUTREACH AND EDUCATION UPDATE Cassandra Meuffels, CreekSide Soils Outreach and Education Coordinator, presented before the Council. Ms. Meuffels provided an update on the Compost it Right! program which is an education and outreach program on the curbside organics program. The project is funded through an MPCA grant. Ms. Meuffels spoke about program campaign activities to date, bag/bin pick up dates, audits, Compost Awareness Week, Plate to Garden fundraiser, proper recycling, cart checks, and upcoming happenings. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 15837 — RESOLUTION CLOSING THE 2023 AND 2024 CONSTRUCTION FUNDS TO THE POLICE FACILITY CONSTRUCTION FUND Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that when the City issues bonded debt for its annual roadway and infrastructure projects, a Construction Fund is established to account for all project costs and funding sources. A Debt Service Fund is also created to account for the debt service activity related to that year's bond issuance. When the construction projects are fully complete and all costs have been incurred, the Construction Fund is typically closed into the Debt Service Fund. These excess funds can also be transferred into another Construction fund to cover a cash deficit, which the City has done in the recent past. Two construction funds for roadway projects were completed in 2024 as follows: 2023 Construction fund closed with $192,724.77 cash remaining and the 2024 Construction fund closed with $45,811.77 cash remaining. These funds have been closed and City staff is recommending that the cash balances be transferred into the Police Construction Fund as opposed to the Debt Service Funds. The debt funds are healthy whereas the Police Construction fund has a cash deficit of $723,681.77 that needs to be resolved. It was transparent during the Police facility construction process that the City would need to fund the remaining project cost gap with Community Improvement dollars. Using the $238,536 of excess cash from the two Construction funds will lessen the burden on the Community Improvement fund for the final transfer. Motion by Czmowski, second by May, to approve Resolution No. 15837. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 15838 — RESOLUTION TRANSFERRING FROM THE COMMUNITY IMPROVEMENT FUND TO THE POLICE FACILITY CONSTRUCTION FUND Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that with the Police Facility construction project complete, staff is recommending a final transfer from the Community CITY COUNCIL MINUTES February 25, 2025 Improvement fund in the amount of $723,681.77. The transfer will resolve the cash deficit within the construction fund and allow the fund to close as of 12/31/2024. The transfer amount includes $525,960 of net proceeds from the sale of the old police department and Emergency Operations Center which were deposited into the Community Improvement fund. That leaves a balance of $197,721.77 being funded from cash reserves within the Community Improvement fund. Motion by Czmowski, second by May, to approve Resolution No. 15838. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for January 2025 MISCELLANEOUS 13. STAFF UPDATES Tom Gifferson — Chief Gifferson noted that 10 students participated in the Citizens Police Academy who recently graduated from the program. A new session will be starting soon and he encouraged citizens and council members to attend. Chief Gifferson also noted that the police department is actively recruiting for summer bike patrol positions. Matt Jaunich — Mr. Jaunich noted that the space needs study is beginning on the city center and visioning sessions will be held next week. If any council members wish to attend they should let him know. 14. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta spoke about transportation issues continuing to be discussed and studied by the Mid -Minnesota Development Commission. Tim Burley — Council Member Burley noted that the library is currently planning for summer events and has reopened after having a carpet replacement project completed. He also noted that there is a citizen group that is looking at having the topic of harboring chickens discussed and may come before the Council. Lastly, he noted that a national organization has reached out to him in his professional position about conducting a training related to mental health and violence. More information will be coming forward. Gary Forcier — Mayor Forcier provided updates from the HRA related to Park Towers as well as housing statistics; Resource Allocation Committee related to upcoming improvement projects; Airport Commission update noting that two hangars are available for rent. General discussion was held regarding how to proceed on the topic of chickens. The Council voiced that they would like to have a discussion on the matter at an upcoming meeting which will most likely be at the March 25, 2025, Council meeting. 15. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS PURCHASE OF REAL PROPERTY LOCATED AT 12 MICHIGAN STREET NE 11 CITY COUNCIL MINUTES February 25, 2025 Motion by May, second by Burley, to convene into closed session at 6:30 p.m. Motion carried unanimously. Motion by Czmowski, second by May, to reconvene into open session at 6:47 p.m. Motion carried unanimously. ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 6:48 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator