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cp03-25-25HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 25, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Church of Latter -Day Saints (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15847 — Resolution Accepting $90.34 Donation from Buffalo Wild Wings for Fireman's Park Project PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 11, 2025 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15848 — Authorization to Execute Minnesota Department of Transportation Grant Agreement for Airport Improvement Excluding Land Acquisition ( Skid Steer Mounted Snow Plow) (b) Consideration for Approval of Resolution No. 15851— Resolution Supporting the Pursuit of a Minnesota's Environment and Natural Resources Trust Fund Grant for Funding of the Otter and Campbell Lakes Accessible Recreational Opportunities Project T (c) Consideration for Approval of Replacement of Civic Arena Message Board and Accepting Burich Foundation Grant (d) Consideration for Approval of Chip and Fog Seal Award CITY COUNCIL AGENDA —March 25, 2025 (e) Consideration for Approval of Crack Seal and Mastic Patching (f) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. ASSESSMENT HEARING AND PROJECT AWARD FOR 2025 STREET IMPROVEMENT PROJECTS (LETTING NO. 2, PROJECT NO. 25-02) (a) Approve/Deny Resolution No. 15849 — Resolution Accepting Bid and Awarding Contract (b) Approve/Deny Resolution No. 15850 — Resolution Adopting Assessment purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. PUBLIC WORKS YEAR END REPORT 11. DISCUSSION ON AMENDING CHAPTER 93 OF THE HUTCHINSON CITY CODE PERTAINING TO CHICKENS UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY FIRST READING OF ORDINANCE NO. 25-852 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT BLOCK 1, LOTS THROUGH 3, BAR PROPERTIES PLAT 13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 25-853 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 135 AND 145 1ST AVENUE NW AND 125, 135, 145 GLEN STREET NW 14. APPROVE/DENY RESOLUTION NO. 15852 — RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELIMINARY PLAT FOR ELK RIDGE ESTATES GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for February 2025 2 CITY COUNCIL AGENDA —March 25, 2025 NHSCELLANEOUS 16. STAFF UPDATES 17. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15847 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Buffalo Wild Wings $90.34 3/7/2025 WHEREAS, such donations have been contributed to the City of Hutchinson Fire Department towards the Fireman's Park project WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 25th day of March 2025. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 11, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Dave Sebesta and Pat May. Members absent were Chad Czmowski and Tim Burley. Also present was Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge Community Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15842 — Resolution Accepting $3,000 Donation from Crow River SnoPros for Expenses Towards Snow Cross Event Motion by May, second by Sebesta, to approve Resolution No. 15842. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Brandon Morales, 329 North High Drive NW, presented before the Council. Mr. Morales is the manager of Les Schwab Tire which is a new business opening tomorrow. The business is located next to Menards. 6. APPROVAL OF MINUTES (a) Regular Meeting of February 25, 2025 Motion by May, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA CITY COUNCIL MINUTES —March 11, 2025 (a) Consideration for Approval of Childcare Economic Development Grant Agreement (b) Consideration for Approval of River Fountain Replacement (c) Consideration for Approval of Airport Grading Project (d) Consideration for Approval of Items for 2025 Street Improvement Projects (Letting No. 2, Project No. 25-02) 1. Resolution No. 15840 — Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 15841 - Resolution for Hearing on Proposed Assessment (e) Consideration for Approval of Resolution No. 15845 — Resolution to Dispose of Surplus Police Department Property (f) Consideration for Approval of Issuing Massage License to Sheila Kidwell of Illumination Massage LLC Located at 720 Century Avenue SW Suite 212 (g) Claims, Appropriations and Contract Payments Motion by May, second by Sebesta, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. ASSESSMENT HEARING AND PROJECT AWARD FOR DALE STREET SW PROJECT (LETTING NO. 1, PROJECT NO. 25-01) �a) Approve/Deny Resolution No. 15843 — Resolution Accepting Bid and Awarding Contract b) Approve/Deny Resolution No. 15844 — Resolution Adopting Assessment Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter noted that four bids were received for this project with the apparent low bid coming from Duininck, Inc. with a bid of $1,532,616.50 which was approximately 20% lower than the final engineer's estimate. Mr. Stifter reviewed the project scope, bids and associated improvement special assessments. The project is a full depth reclamation on Dale Street SW from South Grade Road SW to Roberts Road SW and will begin shortly after school gets out in early June. Percy Anderson, 861 Dale Street, presented during the Council. Mr. Anderson asked if the center of the roadway is going to stay where it is or if it will move to the east. Mr. Stifter noted he will verify with the engineer however he does not believe that the center of the roadway will be adjusted in any way. Motion by Burley, second by May, to close public hearing at 6:07 p.m. Motion carried unanimously. Motion by May, second by Sebesta, to approve Resolution Nos. 15843 and 15844. Motion carried unanimously. purpose o t is portion o t e agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. HUTCHINSON POLICE DEPARTMENT YEAR END REPORT 2 CITY COUNCIL MINUTES —March 11, 2025 Hutchinson Police Chief Tom Gifferson presented before the Council. Chief Gifferson provided an overview of the department's 2024 annual report. Items reviewed included staffing, fleet, crime statistics, patrol, calls for service, training, investigations unit, SWAT statistics, records, code enforcement -nuisance properties, Axon body cameras/fleet and the Citizens Police Academy. Chief Gifferson also reviewed goals and accomplishments for 2024. 10. HUTCHINSON FIRE DEPARTMENT YEAR END REPORT Hutchinson Fire Chief Mike Schumann presented before the Council. Chief Schumann presented on staffing information, retirements, awards, special events, and accomplishments for 2024. Chief Schumann also reviewed historical operational data, calls for service information, data on property values/lives saved, public relations/education, inspection/permits and goals for 2025. Council Member Burley came in attendance at 5:45 p.m. UNFINISHED BUSINESS NEW BUSINESS GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing Redevelopment Authority Board Minutes from November 19, 2024, and January 21, 2025 (b) Public Library Board Minutes from November 25, 2024 NHSCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE Pat May — Council Member May provided an update from the EDA Board with the latest development being the new pretzel business that is up and operating. There are also a lot of positive activities starting up in the downtown area as well. 14. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE § 13D.05, Subd. 3(c) TO DISCUSS PURCHASE OF REAL PROPERTY LOCATED AT 12 MICHIGAN STREET NE Motion by May, second by Burley, to convene into closed session at 6:31p.m. Motion carried unanimously. Motion by May, second by Sebesta, to reconvene into open session at 6:52 p.m. Motion carried unanimously. ADJOURNMENT Motion by May, second by Burley, to adjourn at 6:53 p.m. Motion carried unanimously. c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSEIIIIIIII Airport Equipment Grant for a Snow Plow Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Acceptance of an airport equipment grant contract for a skid steer mounted snow plow. We received a 70/30 cost share grant to purchase airport equipment. BOARD ACTION REQUESTED: Consent to accept grant Fiscal Impact: $ 5,861.35 Funding Source: Small tools and minor equipment FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: $ 19,537.82 Total City Cost: $ 5,861.35 Funding Source: small tools and minor equipment Remaining Cost: $ 13,676.47 Funding Source: State of Minnesota Rev. 1/07 RESOLUTION NO. 15848 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 1059433, "Grant Agreement for Airport Improvement Excluding Land Acquisition," for State Project No. A4304-47 at the Hutchinson Municipal -Butler Field Airport is accepted. 2. That the Mayor and City Administrator (Title) (Title) authorized to execute this Agreement and any amendments on behalf of the City of Nntehin enn CERTIFICATION STATE OF MINNESOTA COUNTY OF are I certify that the above Resolution is a true and correct copy of the Resolution adopted by the (Name of the Recipient) at an authorized meeting held on the 25th as shown by the minutes of the meeting in my possession. Signature: day of _March (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: 12025 M DEPARTMENT OF NInDOT Contract No. 1059433 TRANSPORTATION STATE OF MINNESOTA STATE AIRPORTS FUND EQUIPMENT GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and the city of Hutchinson, I I I HASSAN ST SE, HUTCHINSON, MN, 55350 ("Grantee"). RECITALS 1. Minnesota Statutes Chapter 360 authorizes State to provide financial assistance to eligible airport sponsors for the acquisition, construction, improvement, marketing, maintenance, or operation of airports and other air navigation facilities. 2. Grantee owns, operates, controls, or desires to own an airport ("Airport") in the state system, and Grantee desires financial assistance from the State for an airport equipment project ("Project"). 3. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. AGREEMENT TERMS Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§16B.98, Subd. 5. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to order the equipment. 1.2 Expiration Date. This agreement will expire on June 30th, 2029, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15. Data Disclosure. 1.4 Plans, Specifications, Descriptions. Grantee has provided the State with the plans, specifications, and a detailed description of the Project A4304-47, which are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. 2 Grantee's Duties 2.1 Grantee will complete the Project in accordance with the plans, specifications, and detailed description of the Project, which are on file with the State's Office of Aeronautics. Any changes to the plans or specifications of the Project after the date of this Agreement will be valid only if made by written change order signed by the Grantee and the State. Subject to the availability of funds, the State may prepare an amendment to this Agreement to reimburse the Grantee for the allowable costs of qualifying change orders. 2.2 Grantee will comply with all required grants management policies and procedures set forth through Minn. Stat. § 1613.97, Subd. 4 (a) (1). 2.3 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public aeronautical purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. 2A Airport Operations, Maintenance, and Conveyance. Pursuant to Minnesota Statutes Section 360.305, subdivision 4 (d) (1), the Grantee will operate the Airport as a licensed, municipally -owned public airport at all times of the year for a period of 20 years from the date the Grantee receives final reimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronautical purposes only. Without prior written approval from the State, Grantee will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any real or personal property that is purchased or improved with State funds. If the State approves such a transfer or change in use, the Grantee must comply with such conditions and restrictions as the State may place on such approval. The obligations imposed by this clause survive the expiration or CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 termination of this Agreement. 3 Time 3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. 4 Cost and Payment 4.1 Cost Participation. Costs for the Project will be proportionate and allocated as follows: Item Description State Share Grantee Share AMI SB320813SS 4 in 1 Blade with 70% 30% Fluid Edge 8' closed 13' Open ($17,206.25) ($12,044.38) ($5,161.88) 90" Hose Kit ($406.25) 70% ($284.38) 30% ($121.88) Float Frame ($1,250.00) 70% ($875.00) 30% ($375.00) Wire Kit for Bobcat ($1,356.25) 70% ($949.38) 30% ($406.88) MN State Contract 5% (-$1,010.93) 70% (-$707.65) 30% (-$303.28) Freight ($330.00) 70% ($231.00) 30% ($99.00) State: $13,676.47 Grantee: $5,861.35 4,2 Sufficiency of Funds. Pursuant to Minnesota Rules 8800.2500, the Grantee certifies that (1) it presently has available sufficient unencumbered funds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Grantee has the legal authority to engage in the Project as proposed. 4.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $13,676.47. 4.4 Payment 4.4.1 Invoices. Grantee will submit invoices for payment by electronic e-mail. Exhibit A, which is attached and incorporated into this agreement, is the form Grantee will use to submit invoices. The State's Authorized Representative, as named in this agreement, will review each invoice against the approved grant budget and grant expenditures to -date before approving payment. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes § 16AO 1240 The State will promptly pay Grantee after Grantee presents an itemized invoice for the services performed and the State's Authorized Representative accepts the invoiced services. Invoices will be submitted timely and upon completion of the services. 4.4.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.4.3 Grantee Payment Requirements. Grantee must pay all contractors under this agreement promptly. Grantee will make undisputed payments no later than 30 days after receiving an invoice. If an invoice is incorrect, defective, or otherwise improper, Grantee will notify the contractor within ten days of discovering the error. After Grantee receives the corrected invoice, Grantee will pay the contractor within 30 days of receipt of such invoice. 4.4.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State may make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4040401 The State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided notice prior to any monitoring visit or financial reconciliation. 4040402 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4040403 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.4.5 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) 1V1nDOT Contract #: 1059433 closeout. 4.4.6 Closeout Deliverables. At the close of the Project, the Grantee must provide the following deliverable to the State after the final payment due under this Agreement is made by the State: (1) Photos of each piece of equipment purchased with the Minnesota Department of Transportation, Office of Aeronautics sticker attached. 4.5 Contracting and Bidding Requirements. Prior to publication, Grantee will submit to State all solicitations for work to be funded by this Agreement. Prior to execution, Grantee will submit to State all contracts and subcontracts funded by this agreement between Grantee and third parties. State's Authorized Representative has the sole right to approve, disapprove, or modify any solicitation, contract, or subcontract submitted by Grantee. All contracts and subcontracts between Grantee and third parties must contain all applicable provisions of this Agreement. State's Authorized Representative will respond to a solicitation, contract, or subcontract submitted by Grantee within ten business days. Conditions of Payment All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. In addition, Grantee will not receive payment for Airport's failure to pass periodic inspections by a representative of the State's Office of Aeronautics. Authorized Representatives 6.1 The State's Authorized Representative is: Jason Radde, Airport Development Senior Engineer, 395 John Ireland Boulevard, Mail Stop 410, Saint Paul MN 55155, (612) 718-9158, jason.radde@state.mn.us, or their successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: Matt Jaunich, City Administrator, I I I HASSAN ST SE, HUTCHINSON, MN, 55350, 320-234-5650, mjaunichghutchinsommn.gov or their successor. If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. Assignment Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. 7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either party- 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. Liability In the performance of this agreement, and to the extent permitted by law, Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this agreement by Grantee or Grantee's agents or employees. This clause will not be construed to bar any legal remedies Grantee may have for the State's failure to fulfill its obligations under this agreement. CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 State Audits Under Minn. Stat. § 1613.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either Grantee or the State. If Grantee receives a request to release the data referred to in this section 10.1, Grantee must immediately notify the State. The State will give Grantee instructions concerning the release of the data to the requesting party before the data is released. Grantee's response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. 10.2.1 Intellectual Property Rights. State owns all rights, title and interest in all the intellectual property rights, including copyrights, patents, trade secrets, trademarks and service marks in the Works and Documents created and paid for under this agreement. "Works" means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes and disks conceived, reduced to practice, created or originated by Grantee, its employees, agents and subcontractors, either individually or -Jointly with others in the performance of this agreement. Works includes Documents. "Documents" are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks or other materials, whether in tangible or electronic forms, prepared by Grantee, its employees, agents or subcontractors, in the performance of this agreement. The Documents will be the exclusive property of State, and Grantee upon completion or cancellation of this agreement must immediately return all such Documents to State. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." Grantee assigns all right, title and interest it may have in the Works and the Documents to State. Grantee must, at the request of State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. 10.2.2 Obligations 10.2.2. 1 Notification. Whenever any invention, improvement or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by Grantee, including its employees and subcontractors, in the performance of this agreement, Grantee will immediately give State's Authorized Representative written notice thereof and must promptly furnish State's Authorized Representative with complete information and/or disclosure thereon. 10.2.2.211epresentation. Grantee must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of State and that neither Grantee nor its employees, agents or subcontractors retain any interest in and to the Works and Documents. Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless State, at Grantee's expense, from any action or claim brought against State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. Grantee will be responsible for payment of all such claims, demands, obligations, liabilities, costs and damages, including but not limited to, attorney fees. If such a claim or action arises, or in Grantee's or State's opinion is likely to arise, Grantee must, at State's discretion, either procure for State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of State will be in addition to and 4 CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 not exclusive of other remedies provided by law. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant agreement. All projects primarily funded by state grant appropriation must publicly credit the State of Minnesota, including on the Grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination; Suspension 14.1 Termination. The State or Commissioner of Administration may unilaterally terminate this agreement at any time, with or without cause, upon written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this agreement i£ 14.3.1 It does not obtain funding from the Minnesota Legislature; or 14.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 14.4 Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 15 Data Disclosure Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee's contract award on this Project. For a list of disqualified or debarred vendors, see www.mmd.admin.state.mn.us/debarredreport.asp. 17 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 18 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 19 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: hops://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docId=11149035. Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by State. 20 Additional Provisions Not withstanding section 2.4 of this agreement, if and/or when the state -funded equipment purchased under this agreement is sold or traded in, Grantee must notify State's Authorized Representative and State will be entitled to recapture its share of the sale proceeds. State's share of the proceeds will be equivalent to the percentage of State's participation in the purchase of the equipment. [The remainder of this page has intentionally been left blank.] CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) NInDOT Contract #: 1059433 MnDOT ENCUMBRANCE VERIFICATION The individual certifies funds have been encumbered as required by Minn. Stat. 16A.15 and 16C.05. By: Date: SWIFT Contract # SWIFT Purchase Order # GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. By: By: Date: COMMISSIONER OF TRANSPORTATION, as delegated By: Date: MnDOT CONTRACT MANAGEMENT, for form and execution LN Date: CM State Airports Fund Equipment Grant Agreement Template (2/10/2025) Rev. 9/02 EXHIBIT A MINNESOTA DEPARTMENT OF TRANSPORTATION Airport Name OFFICE OF AERONAUTICS 395 JOHN IRELAND BOULEVARD, MS 410 State Project No. ST. PAUL, MINNESOTA 55155-1800 airportdevelopment@state.mn.us Federal Project No. CREDIT APPLICATION Mn/DOT Agreement No. TO THE DIRECTOR, OFFICE OF AERONAUTICS: Itemized statement of cash expenditures for which credit is claimed: For period beginning 120 ; ending 20 Warrant Number Date Issued Name or Description Unit Rate Total Time or Quantity Amount Total Expenditures *FINAL/PARTIAL (CIRCLE ONE) NOTE: PLEASE SEPARATE ENGINEERING COSTS FROM OTHER COSTS. Municipality By Title *FOR ALL ITEMS INCLUDED IN THIS AGREEMENT (Complete Form On Reverse Side) STATE OF COUNTY OF of being first duly sworn, deposes and says that he/she is the of the Municipality of , in the County , State of Minnesota; that he/she has prepared the foregoing Credit Application, knows the contents thereof, that the same is a true and accurate record of disbursements made, and that the same is true of his/her own knowledge; and that this application is made by authority of the municipal council (or board) of said Municipality. Signature Subscribed and sworn to before me this day of 120 NOTARY PUBLIC My Commission Expires: 1*110119.119:1 HUTCHINSON PUBLIC WORKS AND ENGINEERING February 10, 2025 Mr. Jason Radde, P.E. Airport Development Engineer MnDOT Office of Aeronautics 395 John Ireland Boulevard St. Paul, MN 55155 RE: Grant Application Hutchinson Municipal Airport (HCD) SRE Dear Mr. Radde: Please find enclosed the quote for the aforementioned equipment acquisition proposed at the Hutchinson Municipal Airport located in Hutchinson, Minnesota. The project is a AMI 4 in 1 Blade for the airport. The total project cost is $19,537.82. The city of Hutchinson requests a State grant agreement in the amount of $13,676.47 for the Blade If you need any further information or documentation, please feel welcome to contact me at dschuette hutchinsommn. ov or (320) 583-8982. Sincerely, j� f�.J '."'4M Donovan Schuette Public Works Manager cc: Mike Stifter, City of Hutchinson Arika Johnson, MnDOT Aeronautics Silas Parmar, Bolton & Menk, Inc. Enclosures: • Equipment Quote • State Cost Split TITAN MACHINERY 6340 Hwy 101 Shakopee Mn 55379 City of Hutchinson Attn Donovan Schuette Hutchinson MN Reference: Quotation DATE 11 /5/2024 Tim Pittman Field Marketer Tim oth . ittman,:ajtanmachiner •.com 612-708-4578 - Mobile 952-445-5400 - Office 952-445-0365 - Fax Quantity Description Total 1 AMI SB320813SS 4 in 1 blade w/ Fluid Edge 8' closed 13' open $ 17,206.25 90" Hose kit with Flat Face Couplers $ 406.25 Float Frame $ 1,250.00 Wire Kit for Bobcat only $ 1,356.25 Sub Total $ 20,218.75 Less 5% per MN State Contract $ (1,010.93) Freight per MN State Contract $5 x 66 $ 330.00 Per MN State Contract Expiring March 31, 2025 TOTAL $ 19,537.82 PLUS TAX If you have any questions concerning this quotation, please contact me at the number noted above. Approved By: Tim Pittman THANK YOU FOR YOUR BUSINESS! From: Bahneman. Jennifer (DOT) To: Bahneman. Jennifer (DOT) Subject: FW: Hutchinson Airport Equipment Application for State Fiscal Year 2025 Date: Thursday, February 27, 2025 12:28:41 PM Attachments: imaae001.ona imaae002.ona Attach this e-mail to the quote when routing the grant for signatures. From: Bahneman, Jennifer (DOT) Sent: Tuesday, February 25, 2025 1:31 PM To: Donovan Schuette <DSchuette@hutchinsommn.gov> Subject: RE: Hutchinson Airport Equipment Application for State Fiscal Year 2025 Thank you for the documentation Donovan. No need to send a photo of the mower. I'm just trying to update our records and will note it is still in use. We just received approval for our grant template so you should be receiving the grant offer in the next week. Thanks again. Jenny Jenny Bahneman Grants Specialist Coordinator Minnesota Department of Transportation Office of Aeronautics 395 John Ireland Boulevard, Mail Stop 410 Saint Paul, Minnesota 55155-1800 jenny.bahnemanCa)state.mn.us From: Donovan Schuette <DSchuettena hutchinsommn.g_ov> Sent: Tuesday, January 28, 2025 11:44 AM To: Bahneman, Jennifer (DOT) <ienny.bahnemanna state.mn.us> Subject: RE: Hutchinson Airport Equipment Application for State Fiscal Year 2025 This message may be from an external email source. Do not select links or open attachments unless verified. Report all suspicious emails to Minnesota IT Services Security Operations Center. Good morning, There are 3 items under the main plow quote that I submitted, $406.25, $1250, and $1356.25 (just to be sure we're on the same page). I'll go through them in order. The 90 inch hose kit is to be able to attach the hydraulic functions to the power unit. The float frame allows the unit to tilt forwards and backwards as the power unit goes up and down. This is so the unit can traverse uneven angles and without leaving anything behind. The wire kit is similar to the first item, it's needed to hook the electrical functions to the power unit. The 1st and last item would be essential for operation, the middle item is more for quality of the work performed. As to the mower, we still utilize it, I can get you a picture if you would like. Thank you, Donovan Schuette Public Works Manager 320-583-8982 PUBLI0WORKS AND ENGIMEEFIINQ From: Bahneman, Jennifer (DOT) <jenny.bah neman @state.mn.us> Sent: Tuesday, January 28, 2025 8:22 AM To: Donovan Schuette <DSchuette(@hutchinsommn.gov> Cc: 'Silas Parmar' <Silas.Parmar @bolton-menk.com>; Johnson, Arika (DOT) <Arika.Johnson @state.mn.us> Subject: Hutchinson Airport Equipment Application for State Fiscal Year 2025 Good Morning Donovan, I have reviewed your equipment application for state fiscal year 2025. We had previously stated that justification is required for any options requested with an additional cost. Please provide justification for your options listed on the quote. Lastly, can you please confirm that the mower ($17,514.68) that was purchased in state fiscal year 2013 under S.P. 4304-30 is still in service? If you have any questions, please e-mail me. Thanks Donovan. Jenny Jenny Bahneman Grants Specialist Coordinator Minnesota Department of Transportation Office of Aeronautics 395 John Ireland Boulevard, Mail Stop 410 Saint Paul, Minnesota 55155-1800 jenny.bahneman(a)state.mn.us EXHIBIT C Airport: Hutchinson Municipal Airport Ident: HCD Sponsor: City of Hutchinson State Project: A4304-47 State Agreement ft: 1059433 Description: FY 25 Snow Removal Equipment Version Date: 2/21/2025 Construction Description Total State Funding Rate State Local $ 0% $ $ $ 0% $ 5 $ 0% $ CONSTRUCTION SUBTOTAL $ - $ - $ - Engineering Description Total State Local $ 0% $ $ $ 0% $ $ $ 0% $ $ ENGINEERING SUBTOTAL $ - $ - $ - Administration Description Total State Local AMI SB320813SS 4 in 1 Blade with Fluid Edge 8' closed 13' Open $ 17,206.25 70% $ 12,044.38 $ 5,161.88 90" Hose Kit $ 406.25 70% $ 284.38 $ 121.88 Float Frame $ 1,250.00 70% $ 875.00 $ 375.00 Wire Kit for Bobcat $ 1,356.25 70% $ 949.38 $ 406.88 MN State Contract 5% $ (1,010.93) 70% $ (707.65) $ (303.28) Freight $ 330.00 70% $ 231.00 $ 99.00 ADMINISTRATION SUBTOTAL $ 19,537.82 $ 13,676.47 $ 5,861.35 GrantAmounts $ 19,537.82 $ 13,676.47 $ 5,861.35 int Percentages 100.00% 70.00% 30.00% c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Support for Funding of Recreational Improvements along Campbell and Otter Agenda Item: Lakes Department: Public Works/Engineering LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Requests for Proposals are currently available providing a potential funding mechanism for additional improvements along Campbell and Otter Lakes. Resolutions are being solicited from our area legislators as well as the Soil and Water Conservation District. The resolution included for Council's approval will accompany the others. Staff will be on hand to answer any questions. BOARD ACTION REQUESTED: Approve Resolution of Support Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15851 RESOLUTION SUPPORTING THE PURSUIT OF A MINNESOTA'S ENVIRONMENT AND NATURAL RESOURCES TRUST FUND GRANT FOR FUNDING OF THE OTTER AND CAMPBELL LAKES ACCESSIBLE RECREATIONAL OPPORTUNITIES PROJECT WHEREAS, the Legislative -Citizen Commission on Minnesota Resources (LCCMR) has opened Request for Proposals for the Environment and Natural Resources Trust Fund (ENRTF); and WHEREAS, the ENRTF has approximately $103 million available and will accept applications that aim to protect, conserve, preserve, and enhance Minnesota's air, water, land, fish, wildlife, and other natural resources; and WHEREAS, the City of Hutchinson seeks $615,000 to create accessible recreational opportunities on Otter and Campbell Lakes; WHEREAS, the City of Hutchinson has completed previous phases of this project including an Environmental Assessment Worksheet in support of the activities proposed in this LCCMR grant application; WHEREAS, the City of Hutchinson has previously received Funding from the Minnesota Legislature to reduce the sediment load coming into Otter and Campbell Lakes by constructing a sediment forebay and stabilizing the stream banks on the South Fork of the Crow River; NOW, THEREFORE BE IT RESOLVED,that the City of Hutchinson supports the above referenced project and authorizes the submittal of a proposal for funding of this project on behalf of the City of Hutchinson to the LCCMR in response to the 2026 ENRTF Request for Proposal; and BE IT FURTHER RESOLVED, that, if funding is awarded, the City of Hutchinson agrees to accept the award and may enter into an agreement with the state of Minnesota for the above referenced project. The City of Hutchinson will comply with all applicable laws, environmental requirements, and regulations and any additional conditions stated in the grant agreement and the approved LCCMR work plan; and BE IT FURTHER RESOLVED, that the City of Hutchinson understands that grants from the ENRTF are generally paid out on a reimbursement basis. The City of Hutchinson has the financial capability to pay for project expenses prior to seeking reimbursement; and BE IT FURTHER RESOLVED, that the City of Hutchinson certifies none of the current principals of the City of Hutchinson have been convicted of a felony financial crime in the last ten years. For this purpose, a principal is defined as a public official, a board member, or staff that would have the authority to access or determine the use of ENRTF funds, if awarded; and BE IT FURTHER RESOLVED, that the Sustainability and Natural Resources Department is hereby authorized to execute such agreements and work plans as necessary and Mike Stifter is authorized to implement the project on behalf of the City of Hutchinson. Adopted by the Hutchinson City Council this 25th day of March 2025. Mayor, Gary Forcier City Administrator, Matthew Jaunich RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve the Replacement of the Civic Arena Message Board and Accept Burich Agenda Item: Foundation Grant Department: PRCE LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Randy Carter/Lynn Neumai Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Burich Family Foundation has awarded Hutchinson PRCE a grant of $57,625.25 to replace the old message board at the East Burich Arena with a new LED Message board (located on the corner of South Grade Road and Harrington Street). The grant will be distributed over two years as follows: $40,000 in 2025 $17,625.25 in the first quarter of 2026 The old message board was put "out of service" in 2023 due to half of the sign failing to work and not being able to get parts due to its age. Attached is a commitment letter from the Burich Family Foundation approving the grant and the cost quote for the message board. The grant will cover 100% of the cost. Staff is requesting that city council authorize the purchase of the message board and accept the grant to cover all costs. BOARD ACTION REQUESTED: Approve the purchase of the new message board and formally accept the Burich Foundation grant Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 57,625.25 Total City Cost: Funding Source: N/A Remaining Cost: $ 57,625.25 Funding Source: Burich Family Foundation Grant SM.�JVA77oN SIGN GROUP 7624 Boone Ave. N. Suite 100 Brooklyn Park, MN 55428 I Name / Address I Bunch Arena 950 Harrington St SW Hutchinson, NIN 55350 Project Information: Burich Arena 950 Harrington St SW Hutchinson, MN 55350 Quote Date Quote # 1/8/2024 HB-EMC Rep Project KJ Description Qty Unit Cost Total Request for Quote on EMC/ Cabinet: 10mm Resolution Full -Color EMC, with retrofitted cabinet, 48" x 120" 1 Omm EMC Board, Cellular plan for life of 1 67,050.00 67,050.00 sign. NOTE: Final Electrical Connect by others Quote does not include any applicable taxes. 0.00 O.00T If you have any questions regarding this quote please contact Kathy Johnson, kjohnson@ssgix.com Sales Tax - MN + Henn Cry Tax + Transit Improvement Tax 7.525% 0.00 Total $67,050.00 Phone # Fax # Web Site 763-561-1005 763-561-1004 www.ssgix.com r" Date: 2/26/2025 ESTIMATE: PRICE PER SET Does not include tax, permit or electrical hook up NEW WATCHFIRE EMC DOUBLE FACE FULL COLOR 4'X 10' CELLULAR DATA FOR LIFE OF SIGN 5 YEAR PARTS WARRANTY 10MM - $57,625.25 320-234-WRAP [9727j Do WWLV.CROWR/VERS/G1VS.COM F x` ` 3MPrefemed 3MEndorsai w -, oe a.r FILMS 123 MICHIGAN ST. NE, MLITCHfNSON, MN 55350 BUZZ BURICH FAMILY FOUNDATION BURICH FOUNDATION P. O. BOX 339 HUTCHINSON, MN 55350 March 11, 2025 Andy Reid, Finance Director City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Electronic Message Board — outside Burich Arena Dear Andy: This letter will confirm that the Buzz Burich Family Foundation and the Burich Foundation will grant to the City of Hutchinson $40,000 in 2025 for a new electronic message board outside the Burich Arena. The estimated cost of the message board is $57,625. The Foundations will grant $40,000 in 2025 and the remainder of $17,625 in 2026. Heather M. Knorr H K/cm I c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII PO - Chip and Fog Seal Award Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda 0 Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes 0 BACKGROUND/EXPLANATION OFAGENDA ITEM: Chip and Fog Seals are recognized techniques to preserve asphalt. We had Market St, Century Ave from Boston to Dale, Lynn Rd from 2nd to the southern terminus, and the front entrance to the Water Plant on our agenda for this year. Pearson Brothers submitted the low quote for this year's project. BOARD ACTION REQUESTED: Fiscal Impact: $ 108,934.56 Funding Source: Contract R & M FTE Impact: Budget Change: New Bu Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: $ 108,934.56 Total City Cost: $ 108,934.56 Funding Source: contract r & m Remaining Cost: $ 0.00 Funding Source: N/A ATTENTION: Donovan Schuette PHONE #: 320-234-4219 320-583-8982 Cell JOB LOCATION: Hutchinson ADDRESS: 1400 Adams St SE Hutchinson DATE: March 5, 2025 Pearson Bros.. Inc. 11079 Lamont Avenue N.E. — Hanover, MN 55341 Phone: (763) 391-6622 -- Fax: (763) 391-6627 FAX #: dschuette(dhutchinsommn.aov WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: ( 50,904 ) APPROX. SQUARE YARDS OF BITUMINOUS SEAL COATING. PRE -SEAL: Area to be swept by Pearson Bros., Inc. LIQUID APPLICATION: Pearson Bros., Inc. will furnish and install CRS-2P Liquid Asphalt at .28-.30 gallons per square yard. AGGREGATE COVER: Pearson Bros., Inc. will furnish and install FA-2 Trap Rock/Quartzite 14-17 Ibs per square yard. ROLLING: Entire area shall be rolled with (2) Eleven (11) Wheel Pneumatic Tire Rollers. PICK- UP SWEEP: Excess rock shall be picked up by and disposed of by Pearson Bros., Inc. START DATE: No earlier than: May 15, 2025 COMPLETION DATE: No later than: Sep 15th, 2025 Proposed Hereby to Furnish Material and Labor — Complete in Accordance with the Above Specifications, the Sum of: $114.534.00 (50,904 sq yards @ $2.25 per sq yard) Includes Fog Seal - Trap Rock $108,934.56 150,904 sq yards @ $2.25 per sq yard) Includes Fog Seal - Quartxile 6�—� _ Payment Due Upon Completion rHORIZED SIGNATURE: TODD BARTELS PEARSON BROS., INC. ;EPTANCE OF PROPOSAL — The above prices, SIGNATURE: cifications and conditions are satisfactory and hereby accepted. You are authorized to do the DATE: k as specified. Payment will be made as fined above. Proposal good for 30 days. Please read and initial disclaimer - Bottom right tab PROPOSAL/CONTRACT Job. No. PLOVER,WI 54467 WAUNAKEE, WI 53697 2800 Mecca Drive 316 Raemisch Road Ph.:715.341.2868 Ph.:608.849.6466 Fax:715.341.1054 Fax:608.849.6470 KAUKAUNA, WI 64130 EAU CLAIRE, WI 64703 860 Eastline Road 6615 U.S. Hwy 12 W Ph.:920.759.1008 Ph.:715.874.6070 Fax: 920.759 . 1019 Fax:715.874.6717 FAHRNER asphalt IV sealers ll, Pavement Maintenance Contractors EED/AA Employer CORPORATE OFFICE: 1.800.332.3360 Date: March 11, 2025 FREDERIC, WI 64837 SAGINAW, MI48601 3468 115th Street 2224 Veterans Memorial Pkwy Ph.:715.653.2535 Ph.:9B9.752.9200 Fax:715.653.2553 Fax:989.752.9205 DUBUQUE, IA 52002 OAKDALE, MN 65128 7680 Commerce Park 7500 Hudson Blvd., Ste. 305 Section C Ph.: 651.340.6212 Ph.:563.556.6231 Fax:651.340.6221 Fax: 563.588.1240 Contact Name: Donovan Schuette Contract Price $112,121.00 PURCHASER: CITY OF HUTCHINSON ADDRESS: 111 HASSAN STREET S.E. HUTCHINSON, MN 55350 TELEPHONE: (320) 583-8982 DESCRIPTION OF PROPERTY: 2025 Chipseal Project 111 HASSAN STREET S.E. HUTCHINSON, MN 55350 1. FAHRNER Asphalt Sealers, L.L.C. (CONTRACTOR) and PURCHASER agree that, CONTRACTOR shall furnish the labor and materials to complete certain construction in accordance with the following specifications: Pricing: -Chipseal: $90,395 -Sweeping: $6,100 -Fogseal: $15,626 Area included with this proposal: - Water Department (front Lot) - California (from School Rd to Hwy 7) - Century Ave (from dale to Boston St) - Market St (from Denver Ave SW to Century Ave SW) - Lynn Rd (from 2nd Ave to South Terminus) *Areas shown on the attached maps provided by Donovan Schuette Chipseal: Thoroughly clean the existing surface with a self propelled broom. Apply 170 degree emulsified asphalt CRS2P by full -width spray distributor. Apply cover aggregate (1/4" Quartz) and spread uniformly over surface with full -width self propelled chip spreader. Roll with pneumatic -tired roller. Fogseal: Sweep with a mechanical pick up sweeper. Apply CSS1H-DIL by full -width spray distributor. *Traffic Control and flaggers as needed is included with this proposal This proposal may be withdrawn if not accepted and received by CONTRACTOR within 30 days of the date above and/ or at any time before performance of the work hereunder upon CONTRACTOR'S determination that the PURCHASER is not creditworthy. 2. If proposal is accepted please sign, retain one copy and forward a copy to our office. 3. The undersigned ("PURCHASER") agrees to pay CONTRACTOR the total price of $112,121,00 and/or the unit prices specified above for the labor and materials specified above which payment shall be due upon completion of each stage of work. PURCHASER acknowledges that the specifications, conditions and price quotes specified above are satisfactory and hereby accepted. Acceptance of this Proposal includes acceptance of all the terms and conditions on back. CONTRACTOR: Fahrner Asphalt Sealers, LLC:763-482-9640 lucas.chapman@fahmerasphalt.com Lucas By: (PRINT OR TYPE NAME) (CONTRACTOR REPRESENTATIVE) PURCHASER: I have read and understand the terms and conditions on both sides of this contract. (PRINT OR TYPE NAME) By: - (PURCHASER AUTHORIZED REPRESENTATIVE) Date: March 11, 2025 Date of acceptance: TERMS AND CONDITIONS NOTICE OF LIEN RIGHTS PERSONS OR COMPANIES FURNISHING LABOR OR MATERIALS FOR THE IMPROVEMENT OF REAL PROPERTY MAY ENFORCE A LIEN UPON THE IMPROVED LAND IF THEY ARE NOT PAID FOR THEIR CONTRIBUTIONS, EVEN IF THE PARTIES HAVE NO DIRECT CONTRACTUAL RELATIONSHIP WITH THE OW NER. MINNESOTA LAW PERMITS THE OWNER TO WITHHOLD FROM THE OWNER'S CONTRACTOR AS MUCH OF THE CONTRACT PRICE AS MAY BE NECESSARY TO MEET THE DEMANDS OF ALL OTHER LIEN CLAIMANTS, PAY DIRECTLY THE LIENS AND DEDUCT THE COST OF THEM FROM THE CONTRACT PRICE, OR WITHHOLD AMOUNTS FROM THE OWNER'S CONTRACTOR UNTIL THE EXPIRATION OF ONE HUNDRED TWENTY (120) DAYS FROM THE COMPLETION OF THE IMPROVEMENT UNLESS THE CONTRACTOR FURNISHES TO THE OWNER WAIVERS OF CLAIMS FOR MECHANICS' LIENS SIGNED BY PERSONS WHO FURNISHED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO PROVIDED THE OWNER WITH TIMELY NOTICE. ACCEPTANCE OF WORK All labor and material is conclusively accepted as satisfactory unless excepted to in writing within seven (7) days of performance. EXTRA WORK All alterations or deviations from any of the terms of this contract shall be in writing and executed by the parties hereto. Any extra cost involved therein will become an extra charge to be paid by PURCHASER over and above the contract price. PURCHASER'S RESPONSIBILITIES PURCHASER acknowledges and understands that it shall be responsible for obtaining any and all permits which may be required in connection with the performance of this Proposal/Contract. Where applicable, PURCHASER shall also be responsible for backfilling areas that border along the newly paved surface to eliminate potential cracking. PURCHASER assumes all liability for any damages done to underground utilities and/or structures unless CONTRACTOR has been notified, upon acceptance of this Proposal, as to the specific location and depth of any such buried utilities/structures. Unless exempt, in accepting this Proposal/Contract, PURCHASER acknowledges that it shall comply with the requirements of all applicable federal, state, and local employment laws, executive orders, codes and regulations (the "Requirements") effective where the work and/or services are being performed including, but not limited to, 41 CFR §§ 60-1.4(a)(1 �(8), 60-1.4(b), 60-1.4(c) or their successors effective where this ProposaUContract is performed. To the extent required by law, all provisions of the Requirements are hereby incorporated into and made apart of this Agreement and any applicable agreements of CONTRACTOR. To the extent applicable, the Requirements include, but are not limited to, (1) prohibition of discrimination because of protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, national origin and because of inquiry or discussion about or disclosure of compensation, (2) affirmative action to employ and advance in employment individuals without regard to race, sex, disability, or protected veteran status, (3) compliance with the Employee Notice clause contained in 29 C.F.R. part 471, Appendix A to Subpart A, or its successors, (4) compliance with the EEO-1 and VETS-4212 reports filing requirements in 41 C.F.R. §§ 60-1.7 and 41 C.F.R. §61-300.10, or their successors, (5) compliance with paycheck transparency obligations of 48 C.F.R. § 22.2005, including the contract clause found at 48 C.F.R. § 52.222-60, which is incorporated by reference as if fully set forth herein, (6) other affirmative action in employment, (7) required/certified payrolls, (8) social security acts, (9) unemployment compensation acts, (10) worker's compensation acts, (11) equal employment opportunity acts and (12) the required contract provisions for Federal -Aid Construction Contracts, Form FHWA-1273, if applicable. When applicable, PURCHASER and CONTRACTOR shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans. When applicable, PURCHASER and CONTRACTOR shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action covered by prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. INCLEMENT WEATHER Inclement weather may alter the completion of the work to be furnished hereunder. Furthermore, special consideration should be given if work is to be performed before May 1 or after October 15 in light of less than desirable weather conditions which could potentially impair the quality of the work performed hereunder. WARRANTY All material is guaranteed to be as specified and all work is to be completed in a workmanlike manner according to standard practices. All labor and materials will be guaranteed against defect for one (1) year from date of installation. Due to Minnesota winters and expansion and contraction of the ground, some cracking of the pavement may be experienced. There are no express or implied warranties of merchantability, quality, quantity or of fitness for any particular purpose, which extend beyond those specifically set out in this document. All warranties are void if navment is not made as stipulated. DELINQUENCY CHARGE Payment is due and payable upon completion of each stage of the work. If PURCHASER defaults on the payment required, PURCHASER will be liable for all costs of collection, including reasonable attorneys fees, and a delinquency charge on the balance at the maximum rates allowed by law. The Delinquency Charge rate shall be 1.5% per month (18% APR) plus all costs of collection, including reasonable attorney's fees. CONTRACTOR retains title to all merchandise covered by this Agreement until full payment is received according to the above terms of sale. PURCHASER consents in any action or legal proceeding relating to this Contract commenced by the CONTRACTOR to the personal jurisdiction of any court that is either a court of record in the State of Minnesota or a court of the United States located in the State of Minnesota. INDIVIDUAL LIABILITY The undersigned PURCHASER agrees to be individually liable for all terms of the Agreement, regardless of whether he or she signs individually or as an agent for the owner of the property upon which the work is being performed or for any other individual, partnership or corporation. PRODUCT INFORMATION AND MAINTENANCE Since the asphalt in blacktop needs time to harden and cure, usually 6-12 months, your asphalt pavement will remain soft and pliable during warm weather. During this time, don't park in the same spot every time and do not turn your steering wheel back and forth when your car is not moving. It is not unusual to experience some cracking over the winter due to the contraction and expansion of the ground, especially over culverts, pipes, electric wires, etc. Avoid gasoline and petroleum product spills as they will destroy your pavement. If spills do occur, immediately flush with lots of soapy water. If you decide to seal coat your pavement, wait until the summer following installation. We recommend a good quality coal tar emulsion sealer as they are impervious to gasoline and petroleum product spills. BINDING EFFECT This Agreement shall be binding upon the parties hereto, their heirs, personal representatives, successors and assigns. ENTIRE AGREEMENT This written ProposaUContract consisting of two (2) sides contains the entire Agreement and understanding between the parties, and no provision, terms, warranties, representations or promises, either expressed or implied, other than those set forth herein are binding on either party. Page 2 of 2 c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE PO - Crack Seal and Mastic Patching Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Consent Agenda 0 Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes 0 BACKGROUND/EXPLANATION OFAGENDA ITEM: Crack seal is an integral part of our pavement management program. It is one of the most commonly used and inexpensive ways to preserve asphalt. We have added a mastic portion to this year's crack seal program. Mastic is a product similar to crack seal in that it seals out water but it also has the capability to "bridge" larger cracks to improve ride quality. Fahrner Asphalt Sealers was the low quote for these 2 items. BOARD ACTION REQUESTED: Approve Purchase Order Fiscal Impact: $ 109,893.00 Funding Source: Contract R & M FTE Impact: Budget Change: New Bu Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: $ 109,893.00 Total City Cost: $ 109,893.00 Funding Source: Contract R & M Remaining Cost: $ 0.00 Funding Source: N/A PROPOSAL/CONTRACT Job. No. PLOVER,WI 64467 WAUNAKEE, WI 63697 2800 Mecca Drive 316 Raemisch Road Ph.:715.341.2868 Ph.:608.849.6466 Fax:715.341.1054 Fax:608.849.6470 KAUKAUNA, WI 64130 EAU CLAIRE, WI 64703 160 Eastline Road 6615 U.S. Hwy 12 W Ph.:920.759.1,08 Ph.:715.874.6070 Fax:920.759.1019 Fax:715.874.6717 FAHRNER asphalt",%V sealers►►c Pavement Maintenance Contractors EE0/AA Employer CORPORATE OFFICE: 1.800.332.3360 Date: March 11, 2025 FREDERIC, WI 64837 SAGINAW, MI 48601 3468 115th Street 2224 Veterans Memorial Pkwy Ph.:715.653.2535 Ph.:989.752.9200 Fax:715.653.2553 Fax:989.752.9205 DUBUQUE, IA 52002 OAKDALE, MN 65128 7680 Commerce Park 7500 Hudson Blvd., Ste. 305 Section C Ph.: 651.340.6212 Ph.:563.556.6231 Fax:651.340.6221 Fax:563.588.1240 Contact Name: Donovan Schuette Contract Price $109,893.00 PURCHASER: CITY OF HUTCHINSON ADDRESS: 111 HASSAN STREET S.E. HUTCHINSON, MN 55350 TELEPHONE: (320) 583-8982 DESCRIPTION OF PROPERTY: 2025 Crackfill and Mastic 111 HASSAN STREET S.E. HUTCHINSON, MN 55350 1. FAHRNER Asphalt Sealers, L.L.C. (CONTRACTOR) and PURCHASER agree that, CONTRACTOR shall furnish the labor and materials to complete certain construction in accordance with the following specifications: Areas included: Shown on the excel provided by Donovan Schuette Market Street, Sherwood Street, Calgary IN, Eau Claire, Detroit, Denver, Summerset, Bradford, Sunburst, Denver/summerset Horseshoe, Ottawa Ave, Toronto, Montreal, Hidden Circle, California, Fire Dept parking lot, Depot parking lot (25 Adams St), Water Dept back lot (439 prospect), Water Dept front lot, Wastewater plant (1300 Adams St) NOT RECOMENDED, Texas Ave Nw, 7th Ave NW, Maryland, Louisiana, 8th Ave NW, Shiloh, Carolina Parkway, Industrial, Hackbarth/Benjamin, and Harrington Rec. **FULL STREETS ARE NOT INCLUDED. START AND STOP ARE SHOWN ON THE EXCEL PROVIDED BY DONOVAN SCHUETTE Pricing: -Crackfill : $67,320 -Mastic : $42,573 Specification: -Crackfill : Rout out cracks to a 3/4 x 3/4 ratio width versus depth. Blow out and clean cracks with compressed air and heat lance. Seal cracks with a rubberized asphalt crack sealant. Crackfilling does not include alligatored areas. -Mastic : Maxwell Products GAP -MASTIC applied as per specification This proposal may be withdrawn if not accepted and received by CONTRACTOR within 30 days of the date above and/ or at any time before performance of the work hereunder upon CONTRACTOR'S determination that the PURCHASER is not creditworthy. 2. If proposal is accepted please sign, retain one copy and forward a copy to our office. 3. The undersigned ("PURCHASER") agrees to pay CONTRACTOR the total price of $109,893.00 and/or the unit prices specified above for the labor and materials specified above which payment shall be due upon completion of each stage of work. PURCHASER acknowledges that the specifications, conditions and price quotes specified above are satisfactory and hereby accepted. Acceptance of this Proposal includes acceptance of all the terms and conditions on back. CONTRACTOR: Fahrner Asphalt Sealers, LLC:763-482-9640 lucas.chapman@fahmerasphalt.com Lucas By: (PRINT OR TYPE NAME) (CONTRACTOR REPRESENTATIVE) PURCHASER: I have read and understand the terms and conditions on both sides of this contract. By: (PRINT OR TYPE NAME) (PURCHASER AUTHORIZED REPRESENTATIVE) Date: March 11.2025 Date of acceptance: TERMS AND CONDITIONS NOTICE OF LIEN RIGHTS PERSONS OR COMPANIES FURNISHING LABOR OR MATERIALS FOR THE IMPROVEMENT OF REAL PROPERTY MAY ENFORCE A LIEN UPON THE IMPROVED LAND IF THEY ARE NOT PAID FOR THEIR CONTRIBUTIONS, EVEN IF THE PARTIES HAVE NO DIRECT CONTRACTUAL RELATIONSHIP WITH THE OWNER. MINNESOTA LAW PERMITS THE OWNER TO WITHHOLD FROM THE OWNER'S CONTRACTOR AS MUCH OF THE CONTRACT PRICE AS MAY BE NECESSARY TO MEET THE DEMANDS OF ALL OTHER LIEN CLAIMANTS, PAY DIRECTLY THE LIENS AND DEDUCT THE COST OF THEM FROM THE CONTRACT PRICE, OR WITHHOLD AMOUNTS FROM THE OWNER'S CONTRACTOR UNTIL THE EXPIRATION OF ONE HUNDRED TWENTY (120) DAYS FROM THE COMPLETION OF THE IMPROVEMENT UNLESS THE CONTRACTOR FURNISHES TO THE OWNER WAIVERS OF CLAIMS FOR MECHANICS' LIENS SIGNED BY PERSONS WHO FURNISHED ANY LABOR OR MATERIAL FOR THE IMPROVEMENT AND WHO PROVIDED THE OWNER WITH TIMELY NOTICE, ACCEPTANCE OF WORK All labor and material is conclusively accepted as satisfactory unless excepted to in writing within seven (7) days of performance. EXTRA WORK All alterations or deviations from any of the terms of this contract shall be in writing and executed by the parties hereto. Any extra cost involved therein will become an extra charge to be paid by PURCHASER over and above the contract price. PURCHASER'S RESPONSIBILITIES PURCHASER acknowledges and understands that it shall be responsible for obtaining any and all permits which may be required i n connection with the performance of this Proposal/Contract. Where applicable, PURCHASER shall also be responsible for backfilling areas that border along the newly paved surface to eliminate potential cracking. PURCHASER assumes all liability for any damages done to underground utilities and/or structures unless CONTRACTOR has been notified, upon acceptance of this Proposal, as to the specific location and depth of any such buried utilitiesistructures. Unless exempt, in accepting this Proposal/Contract, PURCHASER acknowledges that it shall comply with the requirements of all applicable federal, state, and local employment laws, executive orders, codes and regulations (the "Requirements") effective where the work and/or services are being performed including, but not limited to, 41 CFR §§ 60-1.4(a)(1 }(8), 60-1 A(b), 60-1.4(c) or their successors effective where this Proposal/Contract is performed. To the extent required by law, all provisions of the Requirements are hereby incorporated into and made a part of this Agreement and any applicable agreements of CONTRACTOR. To the extent applicable, the Requirements include, but are not limited to, (1) prohibition of discrimination because of protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, national origin and because of inquiry or discussion about or disclosure of compensation, (2) affirmative action to employ and advance in employment individuals without regard to race, sex, disability, or protected veteran status, (3) compliance with the Employee Notice clause contained in 29 C.F.R. part 471, Appendix A to Subpart A, or its successors, (4) compliance with the EEO-1 and VETS-4212 reports filing requirements in 41 C.F.R. §§ 60-1.7 and 41 C.F.R. §61-300.10, or their successors, (5) compliance with paycheck transparency obligations of 48 C.F.R. § 22.2005, including the contract clause found at 48 C.F.R. § 52.222-60, which is incorporated by reference as if fully set forth herein, (6) other affirmative action in employment, (7) required/certified payrolls, (8) social security acts, (9) unemployment compensation acts, (10) worker's compensation acts, (11) equal employment opportunity acts and (12) the required contract provisions for Federal -Aid Construction Contracts, Form FHWA-1273, if applicable. When applicable, PURCHASER and CONTRACTOR shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans. When applicable, PURCHASER and CONTRACTOR shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action covered by prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. INCLEMENT WEATHER Inclement weather may alter the completion of the work to be furnished hereunder. Furthermore, special consideration should be given if work is to be performed before May 1 or after October 15 in light of less than desirable weather conditions which could potentially impair the quality of the work performed hereunder. WARRANTY All material is guaranteed to be as specified and all work is to be completed in a workmanlike manner according to standard practices. All labor and materials will be guaranteed against defect for one (1) year from date of installation. Due to Minnesota winters and expansion and contraction of the ground, some cracking of the pavement may be experienced. There are no express or implied warranties of merchantability, quality, quantity or of fitness for any particular purpose, which extend beyond those specifically set out in this document. All warranties are void if oavment is not made as stipulated. DELINQUENCY CHARGE Payment is due and payable upon completion of each stage of the work. If PURCHASER defaults on the payment required, PURCHASER will be liable for all costs of collection, including reasonable attorney's fees, and a delinquency charge on the balance at the maximum rates allowed by law. The Delinquency Charge rate shall be 1.5% per month (18% APR) plus all costs of collection, including reasonable attorneys fees. CONTRACTOR retains title to all merchandise covered by this Agreement until full payment is received according to the above terms of sale. PURCHASER consents in any action or legal proceeding relating to this Contract commenced by the CONTRACTOR to the personal jurisdiction of any court that is either a court of record in the State of Minnesota or a court of the United States located in the State of Minnesota. INDIVIDUAL LIABILITY The undersigned PURCHASER agrees to be individually liable for all terms of the Agreement, regardless of whether he or she signs individually or as an agent for the owner of the property upon which the work is being performed or for any other individual, partnership or corporation. PRODUCT INFORMATION AND MAINTENANCE Since the asphalt in blacktop needs time to harden and cure, usually 6-12 months, your asphalt pavement will remain soft and pliable during warm weather. During this time, don't park in the same spot every time and do not tum your steering wheel back and forth when your car is not moving. It is not unusual to experience some cracking over the winter due to the contraction and expansion of the ground, especially over culverts, pipes, electric wines, etc. Avoid gasoline and petroleum product spills as they will destroy your pavement. If spills do occur, immediately flush with lots of soapy water. If you decide to seal coat your pavement, wait until the summer following installation. We recommend a good quality coal tar emulsion sealer as they are impervious to gasoline and petroleum product spills. BINDING EFFECT This Agreement shall be binding upon the parties hereto, their heirs, personal representatives, successors and assigns. ENTIRE AGREEMENT This written Proposal/Contract consisting of two (2) sides contains the entire Agreement and understanding between the parties, and no provision, terms, warranties, representations or promises, either expressed or implied, other than those set forth herein are binding on either party. Page 2 of 2 ARGE INCORPORATED 606 County Road 1 Phone (507) 427-2924 Mountain Lake, MN 56159 March 14, 2025 City of Hutchinson Attn: Donovan Schuette 1400 Adams Street SE Hutchinson, MN 55350-7010 Donovan, Thank you for the opportunity to explain the pavement maintenance services our firm offers and to provide you with a quote. I am confident that you will find the services beneficial for your roads. I would like to explain the procedures our service crew uses. Asphalt Rubber Crack Repair Out service crew will: A. rout out cracks 1" wide by 1" deep for cracks that are 40 feet apart and closer B. rout out cracks 1 X" wide by 1" deep for cracks that are 45 — 80 feet apart C. if the cracks are wider, they will be routed accordingly 1), the cracks will then be cleaned with high volume blowers E. as a second cleaning procedure, a heatlance will be used to clean out any remaining debris and/or moisture F. cracks will be filled three-quarters to full G. after a cooling period, the cracks are filled a second time using a banding applicator H. this does not include any allegated areas I. the debris will be blown to the side of the curb/road, where it will be the Customers' responsibility to sweep up Blow and Go procedure (Re -Seal or Clean and Seal) The existing cracks will be cleaned of debris and/or moisture using a heatlance. We will then fill the cracks with rubberized sealant, installing an overbanding safety seal. Sealant Material The sealant that we will use meets and exceeds the Minnesota State Spec. #3723.2 and Iowa ASTM-D6690 type II & III Spec. with the following modifications: - 100% elongation at -20'F Respirable Crystalline Silica Law Recently OSHA implemented new exposure levels for the Respirable Crystalline Silica law. We as a company are taking this serious and we want to protect our workers as well as avoid any fines that might be incurred by not following OSHA regulations. The OSHA standard (29 CFR 1926.1153) requires employers to limit worker exposures to respirable crystalline silica and to take other steps to protect workers. In keeping with the spirit of the law, we are doing everything we can to reduce our employee's exposure to Silica. This includes working towards a solution to suppress the dust at the point of creation, as well as using a Vacuum sweeper truck with a water system in the holding tank to suck the debris from the cracks. Maxwell Gap Mastic Level and Fill (widened crack repair) The existing cracks will be cleaned of debris and/or moisture using a heatlance. We will then spray apply a tack coat. The Maxwell Gap Mastic is a revolutionary rubberized hot pour patching material designed to repair wide cracks, pot holes, rutting and depressed broken -up areas in asphalt and concrete pavement surfaces. It is also ideal for use around manholes, gutters and drains. When applied properly, Maxwell Gap Mastic creates a load bearing, weather resistant, durable bond resulting in a long term pavement maintenance solution. Project Price Our price includes all materials, applicable taxes and labor to complete the project as explained. The price stated is what is needed to complete the project. If there are any Permits/Fees, Bid Bonds, or Payment and/or Performance Bonds needed for this project that cost will need to be added. Public Notification The Customer is responsible for notifying the public that we will be working in your area. Pavement maintenance can be extremely dusty and dirty work, and we strongly encourage the public to keep their Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust, debris or damage. A recommended distance would be 75 —150 feet away from the work zone. Work found under or near unattended vehicles or objects will be omitted. An Insurance Certificate is available upon request. Crack Repair We will Crack seal according to the list of streets provided to us by Donovan. We are recommending to repair 48,630 feet for $72,320.00. Mastic Gap Repairs - We will repair 6,092 feet of Mastic according to the list of streets provided by Donovan. The total price for the Mastic Gap Repairs would be $63,966.00. Notes on crack fill and mastic patching Crack fill is an asphalt preservative treatment to seal up cracks that are level with the road surface. Mastic is a product that will cover wider cracks (cup cracks) caused by underground utilities. Fahrner crack fill and mastic bid: $109,893 Price per lineal foot crack fill $.88 per foot Price per square foot mastic patching $7.44 per sq foot Bargen crack fill and mastic bid: $136,286 Price per lineal foot crack fill $1.49 per foot Price per square foot mastic patching $10.50 per sq foot CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 2/12/25 - 3/25/25 Check Date Check# Name Description Amount 3/7/2025 EFT EFTPS Payroll Report 2/16/25 - 3/1/25 70,803.82 3/7/2025 EFT MN Dept of Revenue Payroll Report 2/16/25 - 3/1/25 14,143.43 3/7/2025 EFT MNDCP Payroll Report 2/16/25 - 3/1/25 325.00 3/7/2025 EFT Child Support Payroll Report 2/16/25 - 3/1/25 839.86 3/7/2025 EFT UNUM Voluntary Insurance Payroll Report 2/16/25 - 3/1/25 322.86 3/7/2025 EFT PERA Payroll Report 2/16/25 - 3/1/25 63,228.59 3/7/2025 EFT Further HSA Payroll Report 2/16/25 - 3/1/25 18,492.14 3/7/2025 EFT Mission Square Payroll Report 2/16/25 - 3/1/25 5,152.77 3/7/2025 EFT VOYA Payroll Report 2/16/25 - 3/1/25 250.00 3/7/2025 300800 HART Payroll Report 2/16/25 - 3/1/25 491.22 3/7/2025 300801 NCPERS Payroll Report 2/16/25 - 3/1/25 176.00 3/13/2025 300802 MINNESOTA DEPT OF MOTOR VEHICLE TITLE & REG STR-721-TK1 - STREETS 8,651.85 3/25/2025 300803 HANSON, NANCY UB REFUND 29.34 3/25/2025 300804 SOUTHWEST SALES & LEASING LLC UB REFUND 1.57 3/25/2025 300805 WEST, JUNE UB REFUND 46.64 3/25/2025 300806 AARP MARCH 2O25 AARP INSTR - SR CENTER 390.00 3/25/2025 300807 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 843.43 3/25/2025 300808 ACE HARDWARE - 1790 WASHER GUN, SUPPLIES, PADLOCK KEY- FIRE 106.29 3/25/2025 300809 ACE HARDWARE - 1825 SIDE GRINDING WHEELS - POLICE 7.38 3/25/2025 300810 ADVANCED ENGINEERING & ENVIRONMENTA SCADA- WWTP 1,330.00 3/25/2025 300811 ALL-AMERICAN ARENA PRODUCTS REPLACEMENT RUBBER FLOORING -ARENA 4,990.75 3/25/2025 300812 ALLEGION ACCESS TECHNOLOGIES LLC ENTRY DOOR SERVICE - MV 252.00 3/25/2025 300813 ANIMAL MEDICAL CENTER ON CROW RIVER ANIMAL IMPOUNDS - POLICE 1,072.00 3/25/2025 300814 APEX ENGINEERING GROUP INC WATER PLANT STUDY, ENV TRANSITION - WATER/STORM 5,128.96 3/25/2025 300815 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 930.35 3/25/2025 300816 AUTOVALUE- GLENCOE LINED HOSE CLAMPS - HATS 87.50 3/25/2025 300817 AUTO-CHLOR SYSTEM DISHWASHER SERVICE - SR DINING 93.71 3/25/2025 300818 BARN YARD, THE BAGGING PALLETS - CREEKSIDE 3,300.00 3/25/2025 300819 BELLBOY CORPORATION COST OF GOODS SOLD - LIQUOR HUTCH 2,976.93 3/25/2025 300820 BENEFIT EXTRAS INC COBRA ADMIN FEES 22.50 3/25/2025 300821 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 867.79 3/25/2025 300822 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 237.65 3/25/2025 300823 BOLTON & MENK INC RSA GRADING - STREETS 9,800.00 3/25/2025 300824 BRADLEY SECURITY & ELECTRIC LLC NEW DOOR CLOSURE FOR ARENA 451.00 3/25/2025 300825 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 11,896.81 3/25/2025 300826 BS&A SOFTWARE ANIMAL LICENSING - POLICE 412.86 3/25/2025 300827 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 30,817.68 3/25/2025 300828 CANNON RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 843.60 3/25/2025 300829 CARS ON PATROL SHOP LLC NEW SQUAD 7 SETUP, OIL CHANGES - POLICE 11,068.81 3/25/2025 300830 CENTRAL HYDRAULICS GEAR CASE OILS - WWTP 64.86 3/25/2025 300831 CENTRAL MCGOWAN GAS CYLINDER RENTALS - MULTIPLE DEPTS 200.22 3/25/2025 300832 CENTRAL MN FIREFIGHTER'S REG ASSOC REGION 10 DUES - FIRE 100.00 3/25/2025 300833 CHERRYROAD MEDIA INC JOB POSTING - ENG 487.40 3/25/2025 300834 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 427.96 3/25/2025 300835 COMMERCIAL DRIVING 101 COMMERCIAL DRIVING SCHOOL- WWTP 5,000.00 3/25/2025 300836 CORE & MAIN LP OMIN 4 C2 REGISTER FOR WWTP 516.50 3/25/2025 300837 CORRA GROUP CREDIT REPORT- POLICE 13.00 3/25/2025 300838 CREATIVE PRODUCT SOURCING INC DARE T-SHIRTS - POLICE 238.70 3/25/2025 300839 CRESTED RIVER COST OF GOODS SOLD - LIQUOR HUTCH 288.00 3/25/2025 300841 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 663.60 3/25/2025 300842 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 41,849.50 3/25/2025 300843 DAN CARLSON 2023 - 2024 TENNIS PROGRAMS - REC 7,965.00 3/25/2025 300844 DOMINO'S PIZZA ANNUAL SAFETY TRAINING PIZZA LUNCH 300.43 3/25/2025 300845 DOSTAL ELECTRONIC'S CENTER LOBBY DISPLAY REDO - REC BLDG 1,968.00 3/25/2025 300846 DRIVERS LICENSE GUIDE CO ID CHECKING GUIDE - MV 33.95 3/25/2025 300847 DSC COMMUNICATIONS PAGER REPAIRS - FIRE 496.00 3/25/2025 300848 DUENOW, MIKAYLA REIMB: FUEL, TRAINING - POLICE 121.29 3/25/2025 300849 ELECTRIC PUMP LLC RO SAMPLE PUMP - WATER 649.48 3/25/2025 300850 EWERT BROS INC STORM SEWER TELEVISING 1,574.30 3/25/2025 300851 FASTENAL COMPANY RESPIRATOR, SUPPLIES - PARKS 66.69 3/25/2025 300852 FENSKE'S STUMP REMOVAL ASH TREE REMOVALS - STREETS 40,825.00 3/25/2025 300853 FINANCE & COMMERCE LETTINGS - 2025 - ENG 837.76 3/25/2025 300854 FORKLIFTS OF MINNESOTA INC SCISSOR LIFT REPAIR - WATER 968.18 3/25/2025 300855 FOSTER MECHANICAL HATS HVAC REPAIR 977.95 3/25/2025 300856 FRANDLE, BRUCE REIMB: BOILERS LICENSE - WWTP 20.00 3/25/2025 300857 GALLS LLC UNIFORMS, EQUIP - POLICE 2,122.28 3/25/2025 300858 GARTNER REFRIGERATION INC GLYCOL PUMP FOR WEST ARENA 4,678.50 3/25/2025 300859 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 698.17 3/25/2025 300860 HAGER JEWELRY INC J HARMS RETIREMENT GIFT- PRCE 84.00 3/25/2025 300861 HANSEN GRAVEL INC CONTRACTOR SNOW HAULING - STREETS 1,100.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 2/12/25 - 3/25/25 Check Date Check# Name Description Amount 3/25/2025 300862 HEALTHPARTNERS INC MEDICAL INSURANCE 152,150.39 3/25/2025 300863 HERALD JOURNAL PUBLISHING ADVERTISING -ENG 1,309.85 3/25/2025 300864 HILLYARD / HUTCHINSON NEW REC CTR FLOOR SCRUBBER, MISC SUPPLIES - MULTIPLE DEPTS 10,593.87 3/25/2025 300865 HJERPE CONTRACTING HASSAN ST STORMWATER LINE REPAIR 7,654.00 3/25/2025 300866 HUTCHINSON CO-OP FUEL & SUPPLIES - MULTIPLE DEPTS 5,126.96 3/25/2025 300867 HUTCHINSON FIGURE SKATING ASSOC REGISTRATION FEES -ARENA 1,820.00 3/25/2025 300868 HUTCHINSON UTILITIES UTILITIES 106,380.44 3/25/2025 300869 HUTCHINSON UTILITIES BRANDON FITZPATRICK GIS SERVICES 17,587.55 3/25/2025 300870 HUTCHINSON WHOLESALE#1550 EQUIPMENT PARTS- MULTIPLE DEPTS 403.16 3/25/2025 300871 HUTCHINSON WHOLESALE #2520 ENGINE 7 DOOR LIFT SHOCKS - FIRE 82.67 3/25/2025 300872 HUTCHINSON, CITY OF WATER BILLS - MULTIPLE DEPTS 8,098.66 3/25/2025 300873 INDEPENDENT EMERGENCY SERVICES 911 PS/ALI SERVICE - POLICE 10.77 3/25/2025 300874 INTERSTATE BATTERY SYSTEM OF MPLS HATS BATTERY STOCK 698.75 3/25/2025 300875 ISD #423 FEB CLASSES - ECFE/COMM ED 2,638.75 3/25/2025 300876 JAMESTOWN ADVANCED PRODUCTS FIRE RINGS - PARKS 2,501.93 3/25/2025 300877 JERRY'S TRANSMISSION SERVICE ENGINE 7 TIE ROD REPAIR - FIRE 2,861.96 3/25/2025 300878 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 11,403.68 3/25/2025 300879 KERI'S CLEANING & HANDYMAN SERVICES CONTRACTED JANITORIAL- REC BLDG 2,165.00 3/25/2025 300880 L & S ELECTRIC INC VFDS FOR MAIN LIFT (1 & 2) - WWTP 83,400.00 3/25/2025 300881 LEAGUE OF MN CITIES -INS TRUST Q2 WORKER COMP PREMIUM, P&L INSURANCE PREMIUMS 144,758.00 3/25/2025 300882 LITCHFIELD BUILDING CENTER STATION ENTRY DOOR LOCKSET- FIRE 1,901.02 3/25/2025 300883 LOGIS LOGIS CONSULTING - MULTIPLE DEPTS 656.25 3/25/2025 300884 MADDEN GALANTER HANSEN LLP UNION NEGOTIATION - POLICE 1,140.10 3/25/2025 300885 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS - MULTIPLE DEPTS 309.42 3/25/2025 300886 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACTS - MULTIPLE DEPTS 483.54 3/25/2025 300887 MCLEOD COUNTY HHW DISPOSALS - MULTIPLE DEPTS 390.80 3/25/2025 300888 MCLEOD COUNTY RECORDER RECORDING FEES - ENG 138.00 3/25/2025 300889 MCRAITH, RENEE INSTRUCTOR PAY FOR PICKLEBALL- REC 155.00 3/25/2025 300890 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 880.94 3/25/2025 300891 MIDSTATES EQUIPMENT& SUPPLY REPLAY ASPHALT SEALANT 50,507.50 3/25/2025 300892 MINNESOTA CHIEFS OF POLICE PERMITS TO ACQUIRE HANDGUN - POLICE 137.00 3/25/2025 300893 MINNESOTA DEPT OF HEALTH RENEWAL- WATER 23.00 3/25/2025 300894 MINNESOTA POLLUTION CONTROL AGENCY RENEWAL- WATER 23.00 3/25/2025 300895 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 760.80 3/25/2025 300896 MN STATE FIRE DEPT ASSN MSFDA MEMBERSHIP - FIRE 450.00 3/25/2025 300897 MOMENTUM TRUCK GROUP MS574T REPAIR - STREETS 2,081.32 3/25/2025 300898 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 2O1.60 3/25/2025 300899 MUNSELL, BEAU UB REFUND 7.61 3/25/2025 300900 NERO ENGINEERING LLC SOLIDS IMPROVE PROJECT PRELIM DESIGN - WWTP 14,360.00 3/25/2025 300901 NORTH CENTRAL INC MS198T POWER UNIT- STREETS 723.55 3/25/2025 300902 NORTH CENTRAL LABORATORIES LAB CHEMICAL STANDARDS- WWTP 349.09 3/25/2025 300903 NORTHERN SAFETY TECHNOLOGY MS448TLIGHTS -STREETS 2,668.81 3/25/2025 300904 NOTHING BUT HEMP COST OF GOODS SOLD - LIQUOR HUTCH 282.00 3/25/2025 300905 OFFICE DEPOT DRY ERASE MARKERS & CLEANER - MULTIPLE DEPTS 56.86 3/25/2025 300906 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 1,795.52 3/25/2025 300907 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 16,875.88 3/25/2025 300908 PIONEERLAND LIBRARY SYSTEM 1ST QTR FUNDING REQUEST - LIBRARY 52,202.00 3/25/2025 300909 POLYDYNE INC DEWATERING POLYMER - WWTP 3,654.00 3/25/2025 300910 POSTMASTER POSTAGE - UB BILLING 1,930.00 3/25/2025 300911 PREMIER LIFT PRODUCTS LLC GENERAL MAINT INSPECTION & TESTING -ARENA 420.00 3/25/2025 300912 PREMIUM WATERS SERVICE FEE FOR WATER SERVICE - PARKS 10.99 3/25/2025 300913 PRO AUTO MN INC 2023 CHIEF SUV CHASSIS SERVICE - FIRE 87.71 3/25/2025 300914 QUINTEN PROEHL REISSUE UB REFUND 45.14 3/25/2025 300915 RAH PAINTING &CONTRACTING LLC CONTRACTED SNOW REMOVAL- MULTIPLE DEPTS 5,750.00 3/25/2025 300916 RANGE SYSTEMS INC ALUMINUM RODS - POLICE 231.68 3/25/2025 300917 REFLECTIVE APPAREL FACTORY INC HI-VIS APPAREL- STREETS 137.60 3/25/2025 300918 ROSENBAUER MINNESOTA LLC ENGINE 2 AIR HORN - FIRE 216.14 3/25/2025 300919 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 282.70 3/25/2025 300920 S&S TRUCKING LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 300.00 3/25/2025 300921 SHAW, KAREN PILATES/ YOGA INSTRUCTION - SR CENTER 210.00 3/25/2025 300922 SHORT-ELLIOT-HENDRICKSON INC CITY ENG SERVICES, VARIOUS PROJECT CONSULTS 45,794.90 3/25/2025 300923 SHRED-N-GO446138 SHREDDING - MULTIPLEDEPTS 70.00 3/25/2025 300924 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 12,344.80 3/25/2025 300925 ST. CLOUD REFRIGERATION INC HVAC REPAIR - REC BLDG 1,584.74 3/25/2025 300926 STANDARD PRINTING-N-MAILING SUPPLIES - MULTIPLE DEPTS 113.00 3/25/2025 300927 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 231.26 3/25/2025 300928 STAR TRIBUNE 1 YEAR SUBSCRIPTION - SR CENTER 280.18 3/25/2025 300929 SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH 1,402.50 3/25/2025 300930 SUSAN WILLARD SIGN & AWNING GRANT- EDA 1,294.56 3/25/2025 300931 TALL SALES COMPANY FEB COMMISSIONS - CREEKSIDE 12,561.57 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 2/12/25 - 3/25/25 Check Date Check# Name Description Amount 3/25/2025 300932 TERM I NAL SU PPLY CO CABLES - HATS 541.24 3/25/2025 300933 THOMSON REUTERS-WEST CLEAR SEARCH SUBSCRIPTION - POLICE 193.68 3/25/2025 300934 TIDY TIGHTWADS/HUTCH FIELD SERVICES HATS JANITORIAL SERVICE 1,485.75 3/25/2025 300935 T-MOBILE PHONE SERVICES - MULTIPLE DEPTS 2,231.35 3/25/2025 300936 TRI COUNTY WATER BOTTLE WATER DELIVERIES - MULTIPLE DEPTS 81.30 3/25/2025 300937 TRI-STATE BOBCAT MS563T BLADES/BOLTS/NUTS - STREETS 575.36 3/25/2025 300938 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 323.58 3/25/2025 300939 UNITED PACKAGING & DESIGN SHRINK WRAP ROLLS -LARGE - CREEKSIDE 21,648.00 3/25/2025 300940 UNUM LIFE INSURANCE CO OF AMERICA LIFE, LTD, VISION INSURANCE 3,450.10 3/25/2025 300941 USA BLUE BOOK LAB SUPPLIES - WWTP 520.48 3/25/2025 300942 VERIZON WIRELESS PHONE SERVICES - MULTIPLE DEPTS 611.36 3/25/2025 300943 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 7,439.10 3/25/2025 300944 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 869.65 3/25/2025 300945 VIKING SIGNS & GRAPHICS INC SIGNS, NUMBERS - MULTIPLE DEPTS 610.00 3/25/2025 300946 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,703.50 3/25/2025 300947 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 7,062.79 3/25/2025 300948 WEST CENTRAL SANITATION INC REFUSE - MULTIPLEDEPTS 56,177.21 3/25/2025 300949 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 689.00 3/25/2025 300950 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 845.09 3/25/2025 300951 WITTE, SARA REIMB: SAFETY FOOTWEAR - PARKS 63.71 Total - Check Register A: $ 1,293,502.53 Department Purchasing Card Activity- February 2025 Date Department Vendor Name Description Amount 2/3/2025 ADMIN UNION DEPOT Parking Ramp fee for MCMA Winter Workshop 8.00 2/19/2025 ADMIN TRIBUTE STORE FLOWERS Flowers for Funeral - Schumann 77.93 2/20/2025 ADMIN ICMA ONLINE ICMA Ad fee for Job Posting (City Engineer/Asst. PW Director) 75.00 2/23/2025 ADMIN USPS Certified Mail Letter to Mediacom and Nuvera 19.36 2/23/2025 ADMIN USPS Certified Mail Letter to Mediacom NY 9.68 2/28/2025 ADMIN LEAGUE OF MINNESOTA CITIES Registration for Safety & Loss Control Workshop - Kellie 20.00 2/2/2025 CREEKSIDE SAN TAN PHX 1/31/25 DBroucek lunch - USCC Conference 25.00 2/2/2025 CREEKSIDE SAN TAN PHX 1/31/25 DCarter lunch - USCC Conference 25.00 2/2/2025 CREEKSIDE SAN TAN PHX Overage in excess of daily limit, due in cash 5.00 2/2/2025 CREEKSIDE INTUIT MAILCHIMP Monthly subscription for email marketing; newsletter 33.00 2/2/2025 CREEKSIDE HAMPTON INNS USCC hotel stay, DBroucek 1,169.00 2/2/2025 CREEKSIDE HAMPTON INNS 1/27/25 DBoucek dinner - USCC Conference 35.00 2/2/2025 CREEKSIDE HAMPTON INNS Overage in excess of daily limit, due in cash 2.00 2/2/2025 CREEKSIDE HAMPTON INNS USCC hotel stay, DCarter 1,167.78 2/2/2025 CREEKSIDE HAMPTON INNS 1/27/25 DCarter dinner - USCC Conference 18.00 2/2/2025 CREEKSIDE UBER Hotel to PHX airport cabfare tip - USCC Conference 1.74 2/2/2025 CREEKSIDE UBER Hotel to PHX airport cabfare tip - USCC Conference 1.74 2/2/2025 CREEKSIDE UBER Hotel to PHX airport cabfare - USCC Conference 11.62 2/2/2025 CREEKSIDE UBER Hotel to PHX airport cabfare - USCC Conference 11.62 2/5/2025 CREEKSIDE VEHICLE CONTROLS LLC Hour & Tachometers for Cnvyr 102, Light twr 510 259.19 2/9/2025 CREEKSIDE APPLE.COM/BILL iCloud storage; Akosek 0.99 2/9/2025 CREEKSIDE IA DEPT OF AGRICULTURE July -Dec 2024 Fertilizer Tonnage Fee 4.06 2/11/2025 CREEKSIDE PERSONALITY PROFILE SOLUTIONS DiSC Profile Catalyst 270.00 2/11/2025 CREEKSIDE PERSONALITY PROFILE SOLUTIONS DiSC Profile Catalyst 270.00 2/11/2025 CREEKSIDE SPS COMMERCE Jan 2025 SPS fees; UH 213.02 2/12/2025 CREEKSIDE MINNESOTA COMPOSTING COUNCIL 2025 MN composting council membership 87.50 2/12/2025 CREEKSIDE MINNESOTA COMPOSTING COUNCIL 2025 MN composting council membership 87.50 2/16/2025 CREEKSIDE CASH WISE FOODS Staff breakroom coffee 40.97 2/16/2025 CREEKSIDE CASH WISE FOODS Office coffee 40.96 2/18/2025 CREEKSIDE AMAZON DEF transfer pump 308.18 2/18/2025 CREEKSIDE AMAZON DEF transfer pump 77.04 2/20/2025 CREEKSIDE HARBOR FREIGHT TOOLS Wheels for pressure washer 90.57 2/25/2025 CREEKSIDE CANVA 1YR subscription; online design platform 119.99 2/4/2025 EDA HUTCHINSON WHOLESALE New battery for EDA van 204.95 2/6/2025 EDA RENGEL PRINTING TigerPath Parents Guides 1,892.14 2/14/2025 EDA OFFICE DEPOT Binders to organize projects 50.85 2/21/2025 EDA JIMMYS PIZZA HUTCHINSON Lunch for Finance Team meeting 101.89 2/26/2025 EDA WM SUPERCENTER Batteries for Board Room remote 9.46 2/27/2025 EDA JIMMYJOHNS Lunch for EDA Board meeting 120.88 2/6/2025 FINANCE AMAZON Finance - leather portfolio for A.Reid 49.98 2/12/2025 FINANCE AMAZON DMV - disinfecting wipes 74.67 2/12/2025 FINANCE AMAZON City Center - expansion files 17.24 2/12/2025 FINANCE AMAZON City Center - staples and binding spines 38.86 2/12/2025 FINANCE AMAZON City Center - pens and booklet envelopes 33.86 2/12/2025 FINANCE AMAZON City Center - pens and clasp envelopes 23.16 2/14/2025 FINANCE MN GOVT FINANCE OFFIC Finance - MNGFOA dues A.Reid 70.00 2/19/2025 FINANCE MN GOVT FINANCE OFFIC Finance - MNGFOA dues J.Juergensen 70.00 2/23/2025 FINANCE GOVERNMENT FINANCE OFF Finance - Webinar on Compensated Absences 75.00 2/25/2025 FINANCE WAL-MART Supplies for annual Safety Training 78.95 2/28/2025 FINANCE EZBUSINESS FEE Credit Card monthly service fee 15.00 2/2/2025 FIRE ARROWWOOD RESORT MSFCA - training officer school lodging, Alexandria - M.Schmidt 376.68 2/5/2025 FIRE LYNN CARD COMPANY Blank thank you cards 159.00 2/5/2025 FIRE CASH WISE FOODS Annual rural township mtg food 185.99 2/5/2025 FIRE CASH WISE - CARIBOU Annual rural township mtg food 38.72 2/7/2025 FIRE WM SUPERCENTER Annual rural township mtg food 26.88 2/13/2025 FIRE TRIBUTE STORE FLOWERS Funeral Flowers - M Schmidt 100.97 2/20/2025 FIRE TRIBUTE STORE FLOWERS Funeral Flowers - Schumann 82.97 2/20/2025 FIRE DOMINO'S Food after multi -hour shed fire 101.38 2/21/2025 FIRE FIREHOSEDIRECT Rubber trash line fire hose - 1/2 city/rural 421.90 2/21/2025 FIRE FIREHOSEDIRECT Rubber trash line fire hose - 1/2 city/rural 421.90 2/24/2025 FIRE CASH WISE FOODS Host McLeod cnty. Fire chiefs mtg - food 94.64 2/25/2025 FIRE CASH WISE FOODS Bottled waterfor FF 26.91 2/25/2025 FIRE CASH WISE FOODS Host McLeod cnty. Fire chiefs mtg - food 68.20 2/25/2025 FIRE CASH WISE FOODS Host McLeod cnty. Fire chiefs mtg - food 19.99 2/27/2025 FIRE MID COUNTY COOP OFFICE Engine 2 steering/alignment repair - 1/2 city/rural 242.50 2/27/2025 FIRE MID COUNTY COOP OFFICE Engine 2 steering/alignment repair - 1/2 city/rural 242.50 2/2/2025 IT MOSYLE BUS Mosyle License 2.00 2/3/2025 IT AMAZON Cabling supplies for Network Room 38.97 2/4/2025 IT AMAZON UPS for network Switch 179.99 2/4/2025 IT AMAZON Mini switch for server r000m 89.99 2/6/2025 IT AMAZON Patch Cables for network rewire 64.95 Department Purchasing Card Activity- February 2025 Date Department Vendor Name Description Amount 2/6/2025 IT AMAZON Storage bins for network cable supply 25.99 2/6/2025 IT AMAZON Patch Cables for network rewire 40.98 2/6/2025 IT AMAZON Lock for network cabinet door 10.44 2/7/2025 IT AMAZON Power strips for network rack 68.90 2/7/2025 IT AMAZON Power strips for network rack 35.95 2/7/2025 IT AMAZON Power strips for network rack 21.40 2/9/2025 IT AMAZON Wrist rest Zac 25.29 2/12/2025 IT AMAZON White sharpie 16.87 2/13/2025 IT AMAZON Hard drive for SAN 120.00 2/13/2025 IT MOSYLE BUS Mosyle License 841.00 2/13/2025 IT MOSYLE BUS Mosyle License 24.00 2/13/2025 IT MOSYLE BUS Mosyle License 24.00 2/13/2025 IT MOSYLE BUS Mosyle License 12.00 2/13/2025 IT MOSYLE BUS Mosyle License 12.00 2/13/2025 IT MOSYLE BUS Mosyle License 24.00 2/13/2025 IT MOSYLE BUS Mosyle License 36.00 2/13/2025 IT MOSYLE BUS Mosyle License 384.00 2/18/2025 IT NETWORKSOLUTIONS Web Mail for Pulic Arts 1.99 2/19/2025 IT DISKOMP COMPUTER SALES Barcode software 299.00 2/21/2025 IT AMAZON OTDR for fiber testing 290.46 2/21/2025 IT AMAZON Fiber patch cables 44.44 2/23/2025 IT AMAZON Hard case for OTDR 34.99 2/23/2025 IT AMAZON Mini PC's for digital signs 325.08 2/23/2025 IT AMAZON Fiber cable wipes 36.73 2/23/2025 IT AMAZON Fiber pen cleaner 70.84 2/24/2025 IT AMAZON iPad cases 113.96 2/24/2025 IT INTUIT *QuickBooks Quickbooks license & support 2,925.57 2/26/2025 IT AMAZON Fiber patch cables 6.82 2/28/2025 IT AMAZON Laptop Charger 27.88 2/28/2025 IT AMAZON Sim card for locator 116.62 2/2/2025 LIQUOR HUTCH CITY HIVE Website and online ordering 99.47 2/2/2025 LIQUOR HUTCH FACEBOOK Facebook advertising 29.80 2/6/2025 LIQUOR HUTCH AMAZON Replacement emergency lights 30.19 2/6/2025 LIQUOR HUTCH AMAZON Replacement batteries for emergency lights 69.81 2/12/2025 LIQUOR HUTCH AMAZON Replacement paper shredder 59.59 2/12/2025 LIQUOR HUTCH DOLLAR TREE Tablecloths for wine tasting event 8.09 2/13/2025 LIQUOR HUTCH AMAZON Paper plates - breakroom 16.88 2/13/2025 LIQUOR HUTCH MENARDS HUTCHINSON MN Cleaning supplies 97.46 2/20/2025 LIQUOR HUTCH RITE Cloudtretailer POS monthly fee 268.44 2/23/2025 LIQUOR HUTCH MINNESOTA MUNICIPAL BEVERAGE Annual MMBA Conference Registration - 5 FT employees 4,125.00 2/23/2025 LIQUOR HUTCH VINO GROTTO 4 round wine racks for wine dept flooring project 5,112.00 2/2/2025 PARK & REC WHEN I WORK INC Employee Scheduling Software 160.00 2/2/2025 PARK & REC SIDEKICK THEATRE Senior Trips - Lunch and Show Tickets - SideKick Theatre 2,295.00 2/6/2025 PARK & REC ANTHEM SPORTS Backboard Edge Padding for Rec Center Basketball Hoops (40 1,274.24 2/6/2025 PARK & REC HORIZONPOOL CPO Certification - Tyler Ortloff 385.00 2/20/2025 PARK & REC PRIME VIDEO Senior Activities- Movie Rental - "Reagan" 6.46 2/23/2025 PARK & REC AMAZON Repair Parts for Plate Packer 22.97 2/23/2025 PARK & REC AMAZON Repair Parts for Plate Packer 76.03 2/23/2025 PARK & REC MINNESOTA NURSERY AND LAN MN Shade Tree Short Course - Chris Hutton 235.00 2/23/2025 PARK & REC AMAZON Collapsible Trash Can 57.99 2/23/2025 PARK & REC AMAZON Boys Locker Room Remodel Supplies 422.71 2/25/2025 PARK & REC COMO FRIENDS Senior Trips - Como Park Zoo and Conservatory 188.00 2/27/2025 PARK & REC AMAZON Adjustable Kick Stand 19.38 2/5/2025 PLANNING MEEKER COUNTY TREASURER Notary commission for Andrea 21.50 2/6/2025 PLANNING NOTARYSTAMP.COM Notary stamp for Andrea 29.72 2/19/2025 PLANNING AMAZON Cabinet lights 14.99 2/23/2025 PLANNING WAL-MART Vacuum cleaner 189.00 2/26/2025 PLANNING AMAZON Lock box 30.32 2/3/2025 POLICE AMAZON Humidifier filters (evidence) 18.99 2/6/2025 POLICE AMAZON Usb cables 120.72 2/9/2025 POLICE ACTION TARGETS Targets 285.35 2/9/2025 POLICE EXPRESSIVE PRINTING Data practices literature 63.90 2/9/2025 POLICE FRAMEBRIDGE Dept photo 200.08 2/11/2025 POLICE AMAZON Pens 21.64 2/16/2025 POLICE 2025 SOTA ATC Sota training salazar 395.00 2/16/2025 POLICE 2025 SOTA ATC Sota training schmeling 395.00 2/19/2025 POLICE 2025 SOTA ATC Sota training fenrich 395.00 2/20/2025 POLICE CASH WISE FOODS CPA graduation 43.19 2/23/2025 POLICE AMAZON Nitrile gloves 69.00 2/23/2025 POLICE AMAZON ID ribbon 150.35 2/23/2025 POLICE AMAZON ID cards 25.73 Department Purchasing Card Activity- February 2025 Date Department Vendor Name Description Amount 2/23/2025 POLICE CASH WISE FOODS Training 22.46 2/23/2025 POLICE WWW.SPSWORKS.COM Notary stamp 33.17 2/24/2025 POLICE NATIONAL TACTICAL OFF NTOA membership Erlandson 35.00 2/26/2025 POLICE AMAZON Paper towels 80.07 2/27/2025 POLICE AMAZON Freezer bags 14.20 2/28/2025 POLICE AMAZON Kitchen supplies 54.53 2/2/2025 PUBLIC WORKS AMAZON Apple Pencil and Ram Mounts 401.70 2/5/2025 PUBLIC WORKS J EGS 190 AUTO PARTS Battery Clamps 485.41 2/5/2025 PUBLIC WORKS HSEM TIER 2 REPORTING SERVICE FEE Service Fee 0.54 2/5/2025 PUBLIC WORKS HSEM TIER 2 REPORTING Annual Fees for BF 25.00 2/7/2025 PUBLIC WORKS GEMPLERS Hose and Nozzle 579.51 2/12/2025 PUBLIC WORKS AMAZON Business Card Holder 18.32 2/12/2025 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 85.00 2/12/2025 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 85.00 2/12/2025 PUBLIC WORKS STOPTHESNIRT Garage Door Seals 1,609.37 2/16/2025 PUBLIC WORKS WILEY Engineer Job Posting 765.00 2/16/2025 PUBLIC WORKS AMAZON Water Cannons 62.08 2/16/2025 PUBLIC WORKS APWA- WORK ZONE Engineer Job Posting 375.00 2/19/2025 PUBLIC WORKS MINNESOTA NURSERY AND LAN Shade Tree Course for HK 235.00 2/20/2025 PUBLIC WORKS FORESTER SHOP Saw Chains 204.27 2/25/2025 PUBLIC WORKS ULINE Office Supplies 424.60 2/27/2025 PUBLIC WORKS UPS Return 14.75 2/27/2025 PUBLIC WORKS STARK BRO'S NURSERY Fruit Trees 487.37 2/27/2025 PUBLIC WORKS MINNESOTA WASTEWATER OPER Lab Seminar Registration for DP 300.00 2/27/2025 PUBLIC WORKS MN POLLUTION CONTROL AGEN L1P25-01 Permit 400.00 2/27/2025 PUBLIC WORKS MN POLLUTION CONTROL AGEN L2P25-02 Permit 400.00 2/27/2025 PUBLIC WORKS MN POLLUTION CONTROL SERV Service Fee Ll 8.60 2/27/2025 PUBLIC WORKS MN POLLUTION CONTROL SERV Service Fee L2 8.60 2/28/2025 PUBLIC WORKS MNAWWA Operator School for DP 40.00 Total P-Cards: $ 41,301.10 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATES 2/12 - 3/25125 Check Date Check # Name Description Amount 3/25/2025 300840 CROW RIVER GLASS INC ENGINE 2 WINSHIELD CHIP REPAIR 65.00 Total - Check Register B: $ 65.00 c: HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE IIIIIIII Assessment Hearing & Award for 2025 Street Improvement Projects (L2/P25-02) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received five (5) bids (see attached Bid Tabulation) for the 2025 Street Improvement Projects letting on Tuesday, February 18th. The apparent low bidder is Wm. Mueller & Sons, Inc. of Hamburg, MN, with a bid of $1,636,868.62 (approximately 13% lower than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2025 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff have worked with adjacent property owners as this project has proceeded to address any construction and assessment questions. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15849 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5135 LETTING NO. 2/PROJECT NO. 25-02 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 2025 Street Improvement Projects: Hassan Street SE (1st Avenue NE to Oakland Avenue SE) Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs restoration and appurtenances. 1 st Ave SE (Main Street S to Jefferson Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 3rd Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. 6th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 7th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. Stoney Point Rd SW (School Rd SW to Roberts Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2026 and shall bear interest at the rate of % percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2025, until the 31 st day of December 2026. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 17th day of November, 2025; and owner may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 25th day of March 2025. Gary Forcier, Mayor Matthew Jaunich, City Administrator RESOLUTION NO. 15850 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2/PROJECT NO. 25-02 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 2025 Street Improvement Projects: Hassan Street SE (1st Avenue N to Oakland Avenue SE) Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs restoration and appurtenances. 1st Ave SE (Main Street S to Jefferson Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 3rd Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. 6th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 7th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. Stoney Point Rd SW (School Rd SW to Roberts Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid Wm. Mueller & Sons, Inc. of Hamburg MN $1,636,868.62 Minnesota Paving & Materials of Rogers MN $1,719,255.45 Duininck, Inc. of Prinsburg MN $1,757,167.40 Landwehr Construction, Inc. of St. Cloud MN $1,762,390.61 Valley Paving, Inc. of Shakopee MN $1,764,156.75 and whereas, it appears that Wm. Mueller & Sons, Inc. of Hamburg MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm. Mueller & Sons, Inc. of Hamburg MN in the amount of $1,636,868.62 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 25th day of March 2025. Mayor, Gary Forcier City Administrator, Matthew Jaunich 0• :. TABULATION - CITY OF HUTCHINSON LETTING NO. 21PROJECT NO. 25-02 2025 Street Improvement Projects ITEM DESCRIPTION P-76342-86 Ph---1 o� ®� �mmt�mnm��mnE�mmmnE��mnE�E�E��mnEmm �mmt�m��mDE��mnm��mDE��s�m��mDE� ®� o� • �mmtEm�����Emm��Emm��Emm��Emm��mE �mmt��mn��mD��mD��mD�mD����E ��� •®���Y Y11HH� :�i: �3.fL1.HH��i: �3.'Y11HH��EiC1:YJHH �' ::f�3.:YYJHH��::�i: �'YIHH:. v� �mm•����E���mm��mD�E��E v� �mmt�mam��mnE��mnm��E���Em��E mom. • ®mmtm����E�����Emm��E��E CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION -CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 25-02 2025 Street Improvement Projects BID OPENING: 02118/2025 @ 1:00 PM ENGINEER'S ESTIMATE $1,875,583.50 COMPLETION DATE: 09/16/2022 - �= Engineer's EMimste Wm. Mueller& Sons Cory Hoernemann .lPark Ave POBox TA] Hamburg MN 55339 Minnesota Paving & Materials Plan Room 14d]5 Dui mm Dr Ro N.1111 DUinin=k In= P jMManager Gg66tb St P0-208 Prinsb3 MN562b1 Landes ConsW n, In=. Estima5ng Poe -low Saint Cl dMN 563g2 Pbone32g-452 Valley Pavng, Inc. VPI Estimating b 13tb-E Sbakopee, MN 553]9 Phone9 - ITEM DESCRIPTION Phone 9524674720 =aryl�awmmueller.=em Phone ]fi3d28A88fi 7iI3 Phone 32g8]bJA11 Estima5ngoantlwebrconstr .. II".An ezhma[ing@+allryPaNng.=o tingon innpm.=om a @d.mm=k.=om BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BD TOTAL BASE BID $1,875,583.50 $1,636,868.62 $1,719,255.45 $1,757,167.40 $1,762,390.61 $1,764,156.75 DBE GOAL 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% BASE BID UNIT QUAt Y BDPRICE BDTOTAL BD PRICE BDTOTAL BID PRICE BDTOTAL BD PRICE BDTOTAL BD PRICE BDTOTAL 59 2504608 fig 2506502 DUCTILE IRON FITTINGS CASTING ASSEMBLY POUND EACH 550E 1300 $1350 $180060 7425E 13,0000E $ifi 00 $80500 8800E 10,4650E $2000 $152500 1,1000E 19,8250E $2300 $1,68500 12650E 218050E 18.1E 18720E 9955E 24,33600 $1700 $2,10000 9350E $27,300 0E 61 2506502 62 25%502 CONSTRUCT DRAINAGE STRUCTURE TYPE A CONSTRUCT DRAINAGE STRUCTURE DESIGN 4907 EACH EACH 50o 180 2,950.0E F14,75000 91= 32550E $563500 162750E 58350G 2,8500E 635000 $14,250 00 3500E 3,5000E $]]0000 17,5000E 7,7000E 18930E 3100E 9,9650E 63100E 2,5000E $]8000o $12,500 0E 7,80000 63 25%502 64 2506.502 CONSTRUCT DFAINAGESTFIICTURE DESIGN 48-0020 CONSTRUCT DFAINAGESTFIICTURE DESIGN 8-EACH EACH 1NO 160 360000E $10,00080 SoLUT 0E 10,0006E 544600E $1196500 4,4fi000 118650E $425000 $1150000 2500E 115000E $4600.0E $1150000 4,6000E 115000E 5,1880E 115000E 5,1880E 115000E $490000 $12,00000 8000E 12,0000E 65 25%6CI fib 2%6.602 RECONSTRUCT DRAINAGE STUCTURE GROUT CATCH BASIN ORMANHCLE EACH EACH 2800 500 1400.0E $85000 39,2000E 4,2500E 13400E $25000 37,5200E 12500E 8250E $70000 23,10000 3,5000E 1,075 GO $47500 1000E 23750E 93300 650E 26,1240E 3,3250E 15000E $30000 42,00000 15000E 67 2S06.602 68 2S06.Goo ADJUST FRAME AND RING CASTING CONSTRUCT DFAINAGESTEUCTUFE DESIGN SPECIAL EACH LIN FT 150E 140 $110000 $950.00 ifi 5000E 13300E $119000 $32500 17,8500E 4550E $70000 $50000 10,50000 7000E $91500 $50000 137250E 7000E 9350E 45000 14,0250E 6300E $14]500 $131500 22,1250E 18250E 69 2521518 70 2521518 4"CONCRETE WALK 6"CON CRETE WALK SOFT SOFT 30800E 34400E 120E $1500 ifi 9600E 518000E BEE $1120 26,1800E 38,5280E r $940 77=W5 32,3360E E9.15 -Do 25,1020E 314]fi 00 890 102E 24120E 35,0880E 750 $850 23,1000E 292400E 71 2521518 72 2531503 6"CON CRETEWALK HIGH -EARLY CONCRETE CURB AND GUTTERDESIGN B618 SOFT LIN FT 750.0E 2413 Do $230o $32 DO 17,2500E ]],21600 $1149 $29. 8,5500E 70,9422E $1150 $2450 88250E 59,1185E $11.15 $27E0 8,3625E 5,1516E 126E 274E 9,4500E fifi,11fi 20 $950 $270E 7,1250E 5,1516E 73 2531503 74 2531504 CONCRETE CURB AND GUTTERDESIGN B618 HIGH -EARLY 6"CONCREIE DRIVEWAY PAVEMENT LIN FT SO VD 900E 6290E 500E $10].00 4,5000E 7,3030E 2975 $8700 28775E 54,7230E 255E $11200 2,2950E 70,4480E 300E $82.14 2,7000E 518fifi 06 285E 1100E 2,3650E 69,1900E 264E 51018E 2,3]fi 00 3,5290E 75 2531504 76 2 1603 6"CONCREIE DRIVEWAY PAVEMENT HIGH£ARLV CON CRETE CURB DESIGN V SO VD LIN FT 700E 420E $ifi0.00 %000 112000E 2,5200E $8920 $5800 2440E 2,4360E $122S0 $30.50 8,5400E 12816E $933] $2500 5359E 18500E 1240E 342E 88800E 14364E $1120E $32. 7,8400E 13440E ]7 2531618 78 2540.fi02 TRUNCATED DOMES MAILBOX SOFT EACH 570E 216E 500E $10000 2,8500E 2,1000E 000 $17500 3,4200E 38]50o 1120E $17500 3840E 38]500 800E $1]500 4,3600E 38750E 1255E 2000E 7,1535E 4,2000E 1160E $18200 6120E 3,82200 79 2540.fi02 80 2546.501 RELOCATE MAIL BOX LIGHTING SYSTEM EACH WMPSUM 20o 160 $50000 $1],00000 18000E 17,0000E $15000 $146216E 3000E 14,6218E $150EE $1550000 3000E 15,5000E $15000 $14,fi2160 3000E 14,6216E 1716E 10,8300E 3420E 10,8300E $156.Eo $15,50000 31200 15,5000E 81 2563.fi01 82 2564.502 TRAFFIC CONTROL INSTALL SI EN WMPSUM EACH 160 600 19,0000E $25000 19,0000E 15000E 19 7000E $1250o 19,7000E ]500o 145000E $35000 14,5000E 2,10000 14,5000E $22500 14,5000E 13500E ifi 4300E 14000 ifi 4300E 8400E 170000E S470.0o 17,0000E 2,8200E 83 2573502 84 2573503 STORM DRAIN INLET PROTECTION SEDIMENTCONTROL LOG TYPE WOOD FIBER EACH LIN FT 550E 26000E $1]500 $350 98250E 9,1000E $1]500 $260 98250E 7600o $100.00 $250 5,5000E 5000E $10000 $240 5,5000E 24000 2080E 300 114400E 7,8000E $16000 $3.80 8,80000 9,8800E 85 2574507 86 2575505 COMMON TOPSOL BORROW LV FAR D STABI LIZATI ON M ETHOD 2 CU VD ACRE 3450E 055 450E $10000.00 15,5250E 5,50000 000 $1000.Eo 13,8000E 5500E 550E $220000 18,9750E 12100E 500E $220000 17,2500E 12100E 473E 2,2800E ifi 3185E 12540E 570E $110000 19 6650E 0500 87 25756oG 88 2582503 TU FF ESTABLISH M ENT 8" SOLID LINE PAINT ACRE LIN FT 055 11680E $1500000 So oo 8,2500E 7,0080E $1000000 $250 5,5000E 2,9200E $1350000 $250 7,4250E 2D2000 $1350000 $250 7,4250E 2,9200E 13,1170E 280 1,21435 3,2704E $110000o $265 05000 3,0952E 89 2582503 90 2582503 4" SOLID LINE PAINT 4"DOUBLESOLIO LINE PAINT LIN FT LIN FT 28900E 2800E 225 $400 5025E 1,1200E 125 $250 38125E 7000E 185 $200 58355E Sfi000 185 $200 58355E 5600E 140 280 4,0460E 778400 2.1E 2 lol 0690E E 91 2582503 92 2582518 4" BROKEN LINEPAINT PAVEMENT MESSAGE PAINT LIN FT SOFT 5300E 1250E $225 $1800 1,1925E 22500E $125 %00 625E 7500E $160 $450 5300E Sfi250 $160 $450 5300E Sfi250 140 80 7420E 8500E250E $110 58300 TOTAL - LETTING NO. 1/PROJECT NO. 23-01 $1,875,583.50 $1,636,868.62 $1,719,255.45 $1,757,167.40 $1,762,390.61 $1,764,156.75 2024 Annual Report Public Works (Engineering, Operations & Maintenance, Water, Wastewater) H TCHIN ON PUBLIC WORKS AND ENGINEERING Public Works and Engineering Departments Engineering Streets & Roadways Cemetery Airport HATS Facility Water Wastewater Storm Water Core Services Public Works Essential Services (Engineering, Operations & Maintenance, Water, Wastewater) (Programs, services and infrastructure without which the city would not survive) • Snow removal & ice control • Street maintenance • Emergency management • Storm water & flood management • Wastewater treatment & collection • Water treatment & distribution Critical Services (Programs, services, and infrastructure critical to maintaining essential services or necessary to support essential services) • Bridge maintenance • Engineering services • Forestry operations • Environmental services • Fleet management • Facility management • Planning & Development services • Right -of -Way management • Risk management & legal review • Biosolids management • Dam maintenance • Lift stations, wastewater systems • Meter reading • Environmental regulations • Street sweeping & cleaning • Utility coordination • Utility locating Basic Services (Programs, services and infrastructure that significantly improve the quality of life or meet basic needs of the majority of citizens) • Assessment administration • Cemetery services • GIS mapping • Infrastructure planning • Mosquito control • Property data management • Residential leaf vacuum service • Streetlights • Sump pumps & drainage • Traffic operations • Trail/sidewalk maintenance • Transportation planning Targeted Services (Programs, services and infrastructure that significantly improve the quality of life or meets special needs of a specific subgroup of citizens) • Airport • Alleys • Parking Lots • Public Event support • General customer service Special Services (Programs, services and infrastructure that, if removed, would not significantly reduce the quality of life of citizens) • Crow River fountain The majority of Public Works services are classified as Essential or Critical services. Many of the services classified as Basic services and Targeted services either support higher -level services or improve the quality of life within the City. 2024 Public Works Budgeted Expenditures (all departments, CIP) 30.02 FTE $24,443,445 Supplies, 2,025,782, 8% Depr, 2,575,000, 11% Svc & Chgs, 2,868,216, 12% Capital,_ 1,713,424 , 7% Transfer, 2024 Expense Distribution 1,036,313, Misc., 4% 83,678 , 0% CIP, 7,929,713, Debt pmt, 3,163,127, 13% ■ CIP ■ Debt pmt ■ Wages ■ Capital ■ Svc & Chgs ■ Depr ■ Supplies ■ Transfer • Misc. Engineering Public Works Primary services (Engineering, Operations & Maintenance, Water, Under the leadership of the Public Works Director, Engineering provides the following primary services: • Work with City departments to develop, design, and deliver public infrastructure projects. • Prepare and administer Capital Improvement Plan (CIP), associated financing. • Oversee public improvement construction contracts and funding from outside sources. • Calculate special assessments associated with improvements and assist with assessment records and searches. • Correspond and coordinate with other agencies and utilities regarding infrastructure improvements affecting the City. • Review and provide support to developments done by private entities and the City's EDA. • Oversee and ensure compliance with environmental regulations for water, wastewater and storm water. Workforce (3.90 FTE): • Mike Stifter • Justin Black • VACANT • Keith Messner • Chad Muchow • JoceyJacobson • Seasonal labor Public Works Director City Engineer (contracted) Proj/Env/Reg Mgr Sr Engr Tech Sr Engr Tech Engr Secretary 0.20 FTE 2024 Engineering budgets Engineering: CIP-Infrastructure CIP-Wastewater CIP-Water CIP-Storm Water CIP-Engineering All Funds: 100% 90% 30% 70% 60% 50% 40% 3 0°/O 2 0% Supplies, 10% 6,056 0% $ 467,076 $ 4, 339, 713 $1,135, 000 $1,250,000 $ 370,000 65,000 $ 7,626,789 Engineering Wages, 338,831 Svc & Chgs, 118,530 Misc., 3,659 01125John Paulson departure forApex Engineering 04125 Keith Messner departure due to retirement 04125 Corey Kurth start as Senior Engineering Tech Under the guidance of the Public Works Director and City Engineer, working with other agencies and departments, Engineering facilitates cost-effective management of the City's physical infrastructure. To meet the City's vision, goals, policies, ordinances and standards, Engineering works to plan, administer and deliver a variety of improvements that provide for a multi -use transportation system, quality public facilities and quality utility services (water, sanitary sewer, storm water), all while striving to create a functional, connected, clean and healthy environment within the City. Operations & Maintenance Streets & Roadways, Forestry, Cemetery, Airport, HATS Facility and Storm Water Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Primary services 2024 Operations & Maintenance budgets Under the leadership of the Public Works Manager, Operations & Maintenance provides the following primary services: • Roadway maintenance • Snow removal & ice control • Distribution system maintenance • Collection system maintenance • Vehicle & equipment maintenance • Forestry operations • Facility maintenance • Cemetery operations • Traffic operations • Street sweeping & cleaning • General services • Administration & training Workforce (11.55 FTE): • Donovan Schuette Public Works Manager • James Trnka Maint Lead Operator • Hannah Kruger Arborist • Tim Read Equipment Mechanic • Mitchell Thompson Sr PW Maint Operator • Pete Dehn Sr PW Maint Operator • Joshua Alnes PW Maint Operator • Goeffrey Hansen Sr PW Maint Specialist • Aron Burmeister PW Maint Operator • Nicholas Pagel PW Maint Operator • Benjamin Schmidt PW Maint Operator • McCoy Zajicek PW Maint Operator • Sonja Muellerleile PW Secretary • Seasonal labor 1.75 FTE Streets & Roadways: Storm Water: HATS Facility: Cemetery: Airport: CIP-Airport CIP-HATS Facility CIP-Misc. Infra CIP-Streets CIP-Storm wa ter CIP-Cemetery All funds: $1,658,663 $1,280,967 $ 619,417 $ 157,245 $ 233,773 $ 350,000 $ 0 $ 139,204 $ 410,000 $ 370,000 10,000 $5,229,269 Operations & Maint 100% 90% Wages,, 800i6 1,236,31 7056 6096 Svc & Chgs, 932,970 so% 40".fi Supplies, 30% 850,298 Capital, 138,783 Debt pmt, 20% 187,505 Transfer, Depr, 255,000 303,910 10'/0 Misc., 0% 44,288 We had significant turnover this year from retirements. Of the 13 employees on this list, only 3 are currently in the position they started the year. The highlighted positions all have new employees in that role. Public Works operations & maintenance employees are involved in providing many different services, routinely working across all divisions performing a wide variety of tasks to support departmental goals. The department's management team consists of the Public Works Director, Public Works Manager, the Water Manager, Wastewater Manager and Project/Environmental/Regulatory Manager. Water Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Primary services 2024 Water budgets Water: $5,644,175 Under the leadership of the Water Manager, CIP-Water $1,250,000 Water provides operations and maintenance $6,679,175 services in the following areas: • Water treatment • Treatment plant operations & maintenance • Water towers and storage • Water meters • Distribution system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce (5.875 FTE): • Eric Levine • Jim Navratil • Randy Czech • Finance staff • Seasonal labor • Ops and Maint Water Manager Sr Water Plant Operator Water Plant Operator 0.60 FTE 0.25 FTE 2.275 FTE A W/WW Relief Operator was approved for 2025. A half -cent sales tax generates revenue of over $1 million per year. This revenue helps to pay outstanding treatment plant debt. Water 100% 9056 Debt pmt, 1,366,549 8056 70s6 Depr, 1,120,000 60•r6 Capital, Sar6 638,361 40% Wages, 653,071 Supplies, 30% Svc & Ch " I 929,415 593,046 20% - - -- - Transfer, 10 0 331948 ,—Misc., 11,784 0% The Water Manager oversees and coordinates staff involved in day-to-day operations and maintenance of the wells, water treatment plant, water storage, water meters and related process equipment and facilities. The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants function properly and meet permit requirements. Major projects in 2024 consisted of a Service Line Inventory as required by the EPA as well as a Residential Water Meter project that replaced approximately 4200 of the nearly 5000 water meters in the community. Wastewater Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Primary services 2024 Wastewater budgets Under the leadership of the Wastewater Wastewater: $6,453,417 Manager, Wastewater provides operations and CIP-Wastewater $1,135,000 maintenance services in the following areas: $7,588,417 • Wastewater treatment • Treatment facility operations & maintenance • Collection system maintenance • Response to service interruptions • Coordination with improvement projects • Utility locates • Facility maintenance Workforce (8.875 FTE): • Bruce Frandle • Zac Pedersen • Eric Moore • Deb Paulson • Tim Jarl • Jace Drape • Finance staff • Seasonal labor • Ops and Maint Wastewater Manager Wastewater Operator Sr WW Maint Operator Lab Tech/WW Operator WW Maint Operator Wastewater Operator 0.60 FTE 0.50 FTE 3.475 FTE A W/WW Relief Operator was approved for 2025. 07/24 John Kent resigned as Maint Operator 08-09124ladrien Irwin worked as an Operator 09/24 Tim larl started as Maint Operator 10/24 Tim Gratke resigned 12124lace Drape started as Operator 01/25 Bruce Frandle started as Manager A half -cent sales tax generates revenue of over $800,000 per year. This revenue helps to pay outstanding treatment plant debt. 100% 90% 80% 70% 60% 50% 40% 30% Wastewater Capital, 936,280 Debt pmt, 1,609,073 Depr, 1,200,000 Svc & Chgs, 1,223,670 20% Wages, Transfer, 819,980 100/0 400,455 0% Supplies, 240,012 Misc., 23,947 The Wastewater Manager oversees and coordinates the staff involved in day-to-day operations and maintenance of the wastewater treatment facility, lift stations and related process equipment and facilities. The Water and Wastewater divisions work together on a daily basis, assisting one another to ensure both plants function properly and meet permit requirements. While there was a considerable amount of transition in 2024, the year ended on a good note by being fully staffed for the first time in nearly two years. A major Biosolids project is anticipated to start in 2025 to replace two original Belt Presses with Centrifuges. Revenues on hand are expected to cover the cost. A new Jetting Truck was also purchased in 2024 with Revenues on hand. 2024 Significant Accomplishments Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Major Improvements • Michael Ct SW partial reconstruction + water main • Oakland Ave SE (Echo -Jefferson) partial reconstruction + sewer main • Franklin Ave SW (5"-Washington) full depth reclamation • Fire department parking lot new construction • Chip and fog seal 51h Ave SW (Main to Lynn), Century (Jefferson to Hwy 15), School Rd NW (Hwy 7 to C.R. 12) • In-house RePlay asphalt sealant of over 2 miles of roads • Asphalt overlay of Water plant back parking lot • Reconstruct Wastewater plant entrance road Utilities Proiects Water • SCADA upgrades • Security upgrades • Service Line inventory conducted City- wide • 4200 water meters replaced Wastewater • Lift station upgrades: Our Saviors, Elementary, and 51h Ave • SCADA upgrades • Security upgrades • PFAS sampling & source identification • Reissue discharge permits to significant industrial users. Storm water • Stormwater Resiliency Grant (N side) completed • Lakes and River drainage modeling N of Crow River continued • Storm water Resiliency Grant (S side) started • 51h Ave Pond in Industrial Park completed • Birdie Circle Pond improvement completed Infrastructure Maintenance • Street repairs and patching • Trail repairs • Alleys & parking lots • Storm sewer repairs (various locations) • Manhole lining— River line Facility Proiects Airport - Complete hangar construction project, a private hangar was also completed, large tree removal project Cemetery - Fencing Projects completed HATS Facility - New A/C installed, New hot water pressure washer installed Vehicles & Equipment Ops & Maint Single -axle snowplow truck Tree planting truck Tandem -axle dump truck (used) Chipper body truck Sign truck with Crane Asphalt mill Wastewater Jetter truck Water Tractor for Snow/Mowing Sustainability Energy Kit Give Away at Mobile Home Parks 2025 Major Goals & Objectives Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Maior Improvements • Dale St (Roberts -South Grade) reclaim with spot utility repairs • Hassan St (Oakland — 1" NE) along with portions of 111 Yd 611 and 711, reclaim with some sanitary repairs and storm sewer lining projects • Stony Point reclaim with curb drain installation • Chip and Fog seal Century (Hwy 15 to Dale), California (Hwy 7 — School Rd), Industrial Park. • Micro -surface (asphalt treatment) Jefferson (Oakland to Century, 511 ave SE (main to 511 ave bridge), Roberts park • Increase ash removals and replacements Utilities Proiects Water • Permeate pump VFD installation • Biofilter air modifications • Meter replacement completed • Service Line inventory completed • Well 6 rehab • Membrane replacement Wastewater • Refine SCADA upgrades • Start large scale sewer lining project • Install remote lift station controls • Aeration/mixing optimization (E ditch) • Biosolids optimization project • PFAS sampling & source identification • Replace solar field invertors Distribution/Collection • Storm sewer (Clean out Southfork pond) • Curtain grouting — (California St, Alaska Ct) Infrastructure Maintenance • Street repairs, patching • 50,000 lineal feet of crack seal • Trail repairs • RePlay 2-3 miles of roads • Alleys & parking lots • Storm water pond & pipe repair Facility Projects Airport: Tree removal, drainage ditch, and runway infield re -grading project Cemetery: Overlay 20% of road surface HATS Facility: Bonding request (tempered storage, fuel system, mechanic space) Water: Entrance road reconstruction Wastewater: Overlay facility service road Stormwater: Potential start to Lakes/Rivers Purchase of property for new Regional Pond Vehicles & Equipment Ops & Maint Single -axle snowplow truck Leaf Vacuum Water infrastructure service truck Skid steer box plow Insert salt/sand spreader Dale and Hassan street will have work done on it this year as a new road surface will be applied and various underground utility repairs will be made. Stony point will receive a new road surface along with curb drain installation. Several street segments adjacent to Hassan will receive road treatment and spot utility repairs. A new asphalt preservation technique will be tried on 51" ave SE, Jefferson St SE, and Roberts Park parking lot This treatment has more benefits than chip and fog seal alone but is more expensive. We will monitor the results to determine whether this treatment will be added into our maintenance toolbox. Work on the treatment plants will continue, as refinements are made to recent facilities and control systems. Emerald Ash Borer is now just a few miles east of town (if not closer), we will be accelerating ash removals and replacements. 2025 Major Goals & Objectives cont' Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Funding, Studies, Planning & Initiatives Street Corridor Project Initiatives • School Rd Corridor Study • Construction cost analysis HATS Facility • Support McLeod County in their bid for state bonding for the addition of 18,000 SF vehicle & equipment storage, fueling site construction and mechanics' shop improvements. Airport • Complete tree removal, ditch cleanout, and runway infield re -grading projects. • Support Mn CAP funding requests to complete their training facility. Lakes and River Basin Improvements • Pursue additional funding sources to support improvements. • Identify and coordinate proposed improvements with Mn Dept. of Natural Resources, McLeod County and Renville County Soil & Water Conservation Districts. McLeod County Public Works • Coordinate potential improvements with McLeod County Water Distribution System • Phase 2 of a Water Plant Study conducted • Cross -con nection/backflow program reviewed and updated Wastewater • Optimization of biosolids management operations • PFAS monitoring and source reduction efforts; new SIU local limits Stormwater Collection/Treatment Systems • Storm water system resiliency hydrology & hydraulic modeling (S side) City Sustainability Committee • Develop climate action plan • EV Smart City designation Other • Assist in updating of Safe Routes to School Plan • Assist with development of the City's updated 5-year Strategic Plan On an ongoing basis, Public Works staff works closely with MnDOT, McLeod County Public Works, MnDNR, MnPCA, MnDOH, and other government agencies to identify, develop and/or coordinate improvements and initiatives. Community Survey Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Periodically the City conducts the National Community Survey. In the most recent 2023 survey, citizens identified the Economy and Safety as their two most important issues. Several categories in the survey relate to Public Works, including: Category Score Comparison to national benchmark Overall quality of transportation system 63% Similar Ease of walking 84% Higher slight decrease from 2019 Travel by bicycle 78% Higher slight increase from 2019 Travel by public transportation 38% Similar slight decrease from 2019 Travel by car 80% Similar slight increase from 2019 Public parking 70% Similar slight increase from 2019 Traffic flow 53% Similar slight increase from 2019 Street repair 43% Similar significant increase from 2019 Street cleaning 68% Similar significant increase from 2019 Street lighting 74% Similar slight decrease from 2019 Snow removal 76% Similar some as 2019 Sidewalk maintenance 64% Similar slight decrease from 2019 Traffic signal timing 57% Similar some as 2019 Drinking water 84% Similar slight increase from 2019 Sewer services 88% Similar slight decrease from 2019 Storm drainage 86% Higher slight increase from 2019 These surveys help to identify strengths and weaknesses in services provided by the department. Most residents positively assessed the overall quality of the transportation system in Hutchinson. Several categories were rated higher than national benchmarks, including ease of travel by walking, the availability of paths and walking trails and storm water drainage. In 2023, residents gave significantly higher ratings to street repair and street cleaning. There were slight increases in several categories and slight decreases in other categories, but, on the whole, 2023's survey improved when compared to 2019. Street repair increased by 17 points, making it the most significant improvement since 2019, resulting in scores comparable to communities nationwide. Street cleaning increased by 10 points, another area of significant improvement compared to 2019. About 65% of residents supported a $250,000 property tax increase dedicated to fixing, repairing and upgrading city streets and related infrastructure. 59% of respondents supported a $500,000 tax increase. About 47% of respondents supported a $1,000,000 tax increase. As expected, considering the increase in Street repair scores, these represented a slight decrease when compared to 2019. Public Works staff believes that positive street repair responses may have been influenced by a number of busy, private roadways and private parking lots being repaired in the survey period, following significant frost damage in 2019. The City does not maintain private roadways and parking lots. Several major public capital projects and overlays done in the survey period, which also likely affected improved street repair scores. Pavement Management Public Works 30.00 25.00 20.00 15.00 10.00 H z 5.00 � J W U x W (Engineering, Operations & Maintenance, Water, Wastewater) PCI (by mileage) 75.0 miles 86-100 71-85 25'60 22.90 51-70 36-50 n2021 est. network PCI = 75 12020 network PCI = 76 13.80 W 0 0 c� Cr LU p Q 0-35 Miles Category 75.0 — City rated 2.5 — City unrated 6.7—MnDOT 6.1— McLeod Co. 90.3 -Total miles J 5.90 6.80 z_ C7 p[ OC 0 � a Excellent Good Adequate Marginal Poor Since 1996, the City has used a pavement management system to help manage its significant investment in pavements, worth well over $200 million replacement cost (+/- $15,000 per capita). Pavement condition index (PCI) is determined by periodically conducting physical surveys of each pavement section, usually every three years (next survey 2026). Surveyors catalog pavement distresses and assign corresponding deductions. PCI is based on a 100-point scale (100 = no distress; 0 = fully deteriorated street). Further categories are: Excellent, Good, Adequate, Marginal and Poor. The City's goal is to maintain network PCI at 65-75. The current estimated network PCI = 75. In 2023 and 2020, the last surveys, network PCI was 76. Between physical surveys, pavement sections are assigned predetermined deterioration curves to calculate estimated PCI. Maintaining stable scores over the last 7 years shows that spending and project selection are effective and efficient. Using average costs for various maintenance options, a budget is calculated. The budget considers increasing PCI by 10%, decreasing PCI by 10% or keeping PCI scores the same. Projects identified in all three scenarios represent high value projects, so they typically end up in the Capital Improvement Plan (CIP). Other considerations also affect project selection, such as traffic safety, condition of related infrastructure, provision for pedestrian and bicycle facilities, etc. The system continues to indicate a need for more overlay projects. Several small maintenance overlay projects have been done recently and larger overlay projects are included in the CIP. Reclaim projects along with spot utility repairs have also proven to be very cost-effective. Increasing attention has also been paid to preservation techniques using RePlay or Reclamite. Utility Rates - Total Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Y r Data is from AE2S Annual Utility Rate Surveys, conducted for more than 20 years. These surveys consist of a number of utilities located in the upper Midwest who voluntarily provide information to AE2S. Utility Rate Comparison 160.00 140.00 120.00 • ' 100.00 ———— — — — — —— ------ 80.00 60.00 40.00 20.00 — 0.00 - c- O d 7 C V 7 O Y al — E al — al � � pOaC— — O y Cr O J O C LL Q LL fO t9 �n 7 J -E` LL OY c x L COai v° 'n u a -. m O Q .- o cm -p co cc W W O N O Q' Z p 0 L c LL u O G C= LL ; E Cl W C Source: AE2S 2024 Annual Utility Rate Survey Hutchinson's total utility rates are below average (-11.8%), when compared to other outstate Minnesota cities included in the survey. Total utility rates are substantially lower (-39.5%) than average rates of the top five cities surveyed. From 2007-2008, when the treatment plants were upgraded to 2012 when the local option sales tax began, Hutchinson's rates had been among the highest in outstate Minnesota. Debt service for treatment plant improvements, combined with lower revenues following the 2008 recession, had resulted in high rates. In 2012, voters approved a local option sales tax, which ends next year in 2026. In 2024, actual sales tax receipts were just over $1.86 million. This revenue helps to pay off debt. The sales tax, along with recent changes to rate structures have stabilized revenues, allowing for needed repairs and maintenance. Changes to water and wastewater rates began in 2023. Rates were implemented to create a fair rate system that better distributes fixed and variable costs, accounts for future needs at the plants, recognizes debt service needs and to address current and potential regulatory issues. Sewer rates continue to track just better than budgeted while Water rates lag, more so in 2024 given the wet Summer as compared to the drier year in 2023. Utility Rates - Water Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Water Rate Comparison 120.00 w1 0 60.00 �s► 40.00 20.00 7777777M—" - - M O O C w� fO C � = C N T m QD N N O N N N wa. — OA O 7 C O 7 'D Gl 41 Gl C_ ��,, — t0 �v ry Y — — C N N 11 tv C N t; 7 Y ,..' � ,� tv � O _ N Y O S E 7 v v 4 a a LL E -E N LL LL LL u Y O O 'C M .L U o Vl Q O �+ N m cc 7 [� O G/ N O O W `O LL 3 N m U O N _ OO Z O i C LL V O= n Q Q w LL O o v y E V r v m r c W — Source: AE2S 2024 Annual Utility Rate Survey Hutchinson's water rates are notably below average (-29.1%), when compared to other outstate Minnesota cities included in the survey. Water rates are substantially lower (-58.4%) than average rates of the top five cities surveyed. A new utility rate structure began in 2023. The rate structure implemented a conservation rate structure, required by the State. The new rate structure segregates base charges for single-family residential (1.0 REU), multi -family residential (0.65 REU) and commercial/industrial water use (based on meter size). Residential increasing block rates are based on 6,000 gallons/month. Commercial/industrial water rates are uniform. This new rate structure was designed to more fairly distribute fixed and variable costs of operating the water supply system. A separate classification for irrigation water was included in the new water rate structure. Customers can purchase irrigation deduct meters to avoid corresponding wastewater rates. Utility Rates - Wastewater Public Works (Engineering, Operations & Maintenance, Water, Wastewater) Wastewater Rate Comparison 120.00 100.00 80.00 , 60.00 40.00 , 20.00 0.00 , 2L �^ �O �n LL L C°C m LL C X a M fp C _o O N V Oi L C �n ° Y J = 0� LL w ° Y j X CO= @ U N C i L ° v L U N Q GI coC m> v m LL LL w a Q Q Z= rt m o l7 v w C c ~ w c C Source: AE2S 2024 Annual Utility Rate Survey Hutchinson's wastewater rates are slightly below average (-.6%), when compared to other outstate Minnesota cities included in the survey. Rates are substantially lower (-31.3%) than average rates of the top five cities surveyed. Previously rates were just above average in 2023. In 2023, changes to the City's wastewater rate structure were implemented. The new rate structure segregates base charges for single-family residential (1.0 REU), multi -family residential (0.65 REU) and commercial/industrial wastewater (based on meter size). The new rate structure more fairly distributes fixed and variable costs of operating the wastewater treatment system. Use rates remained the same for all customers. Rates are applied to actual water use throughout the year. By installing a deduct meter, customers avoided any wastewater rates applied for irrigation water. There are significant capital needs at the wastewater treatment facility. Much of the facility is well over 30 years old. The aging infrastructure requires ongoing capital investments and upgrades to maintain the capability for treating wastewater. Public Works staff also continue to work with consultants and the MPCA to understand how potential changes in permit requirements will affect future operating costs, infrastructure costs and/or required plant improvements. Utility Rates — Storm Water Public Works 12.00 10.00 8.00 6.00 (Engineering, Operations & Maintenance, Water, Wastewater) JE= Storm Water Rate Comparison 4.00 2.00 — — — • • 0.00 ° ° o � �' v O U Y N C pp o Y U w m y ULL N Q — — — — — — — — — — — — — — — — c° c a o C m a c ai w x o a.Xs _o t m a LL V o U a~v+ 3 �p C M -�e M %n C! C m td L Q :L N « N 7 tLJ O3 0 7 +`0 LL + CC N C Cr = W L� LL Source: AE2S 2024 Annual Utility Rate Survey Hutchinson's storm water rates are well below average (-15.7%), when compared to other outstate Minnesota cities included in the survey. Rates are substantially lower (-52.8%) than average rates of the top five cities surveyed. Over the last few years, the focus has been on the area around the Recreation Center/Civic Arena. In this phased project, the pond at Linden Park was constructed, storm water infrastructure was installed on the east side of the project area and streets were reconstructed on the east side. Along with a project in 2023 to address the area west of the Recreation Center/Civic Arena, finishing touches in 2023 completed this multi -year project. Public Works staff has recommended a phased -in rate increase to account for costs of the Residential Leaf Vacuum service. Even with these additional charges, rates are anticipated to stay below average for now. There are significant capital needs for storm water infrastructure. Efforts in forthcoming years will focus on understanding the resiliency of local storm water systems in specific areas based on two studies that have been conducted. Currently one project is being considered in the NE portion of the city to accommodate both neighborhood flooding concerns as well as future development. Public Works staff also continues to work with consultants and the MPCA to consider how changes to future permit requirements will affect future operating and infrastructure costs. RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Discussion on Amending Chapter 93 of the Hutchinson City Code Pertaining to Agenda Item: Chickens Department: Administration LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Council members have requested to have on the agenda a discussion on the City's regulations of chickens in town. This topic has come up several times in the past with previous councils electing to continue with the prohibition of chickens. To assist the Council in your discussion, I have included the current city code (Chapter 93) that regulates chickens and other farm animals in town. I have also included a copy of the last ordinance that was considered by the City Council and some information that was shared with the Council back when the previous ordinance was considered. The information is a little dated, but should still be relevant for the discussion at the meeting. Please note that this is for discussion only at this time and nothing is being considered for an action item. BOARD ACTION REQUESTED: Discussion only. No action at this time Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A ANIMALS AND FOWL § 93.40 DEFINITIONS. For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ANIMALS. Includes farm animals and all other animals, reptiles and feathered birds or fowl except dogs, cats, gerbils, hamsters and caged household birds. FARM ANIMALS. Cattle, horses, mules, sheep, goats, swine, ponies, ducks, geese, turkeys, chickens, guinea hens, honey bees and mink. (2004 Code, § 93.40) (Ord. 13-0705, passed 4-9-2013) § 93.41 KEEPING RESTRICTIONS. It is unlawful for any person to keep or harbor any animal, not in transit, except: (A) Farm animals kept in that portion of the city zoned for agricultural purposes; (B) Animals kept in a laboratory for scientific or experimental purposes; (C) Animals kept in an animal hospital or clinic for treatment by a licensed veterinarian; or (D) Animals present at events or otherwise kept at the County Fairgrounds. (2004 Code, § 93.41) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99 § 93.42 TRANSPORT RESTRICTIONS. It is unlawful for any person to transport animals unless they are: (A) Confined within a vehicle, cage or other means of conveyance; (B) Farm animals being transported in the agricultural portion of the city; or (C) Restrained by means of bridles, halters, ropes or other means of individual restraint. (2004 Code, § 93.42) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99 § 93.43 TREATMENT AND HOUSING. (A) Treatment. It is unlawful for any person to treat any animal as herein defined, or any other animal, in a cruel or inhumane manner. (B) Housing. It is unlawful for any person to keep any animal as herein defined, or any other animal, in any structure infested by rodents, vermin, flies or insects, or inadequate for protection against the elements. (2004 Code, § 93.43) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99 § 93.44 TRESPASSES PROHIBITED. It is unlawful for any person to herd, drive or ride any animal over and upon any grass, turf, boulevard, city park, city sidewalk or trail, cemetery, garden or lot without specific permission therefor from the owner. (2004 Code, § 93.44) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99 Ordinance No. 19-808 Publication No. AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE - CHICKENS 93.415 Chickens Preamble: Due to the community concerns regarding noise, odor, waste accumulation and other nuisances, chickens are allowed within city limits only under certain circumstances and licensing requirements. Subdivision 1. License Required A. It is unlawful for any person to keep or harbor chickens in the city limits of Hutchinson without first having obtained an annual license therefore from the City. B. An application for a renewal license shall be filed with the City 30 days prior to the expiration of the current license. C. The fee for a license will be established yearly by the City Council. D. Licenses will be valid for a one year time period and will be issued on a calendar year basis. Subdivision 2. Licensing Requirements. A. Annual licenses will be granted for owner -occupied properties in the R-1 or R-2 residential zones only. Rental properties in these zones are also eligible for licenses if written consent by the owner is provided to the city B. There is a maximum of four chickens allowed per parcel, none of which will be roosters or crowing birds. C. Licensees shall provide chickens with sufficient food and water. D. Licensees shall permit city personnel on the licensed premises to ensure compliance with this ordinance. E. The annual license application must be consented to by all owners and occupants of the abutting properties. Subdivision 3. Licensing Procedures. Initial and subsequent licenses to harbor chickens within city limits may be granted by Hutchinson Police Services. Before any license is to be considered by the Hutchinson Police Services, an application for a license shall be submitted to the city that contains, among other things, the following: A. A diagram or picture of the coop and its location. B. A detailed plan of how the applicant will comply with requirements of this ordinance. C. The license fee as required by the city. D. All owners and occupants of property abutting the proposed licensed location shall consent to the application in writing. An annual fee for the keeping of chickens in the city shall be established by the City Council and shall be contained in the annual city fee schedule as adopted by the Council. The Council may also establish inspection, and reinspection fees in connection with the enforcement of the provisions of this ordinance. Subdivision 4. General Requirements A. Chickens shall be kept in sanitary conditions such that odors are not detectable outside of the confines of the property lines of the licensed premises. Timely removal of feces, urine and food scraps is required. B. Chickens shall not be audible outside of the confines of the licensed premises. C. Dead chickens shall be disposed of properly within 24 hours. D. Waste from chicken coops or runs shall not be placed in city compost containers or disposed of at the city's compost facility, Creekside Soils. E. Chickens shall not be slaughtered on the premises or elsewhere within the city other than a retail establishment that employs a butcher. F. Chickens shall be kept in a manner that complies with Minnesota statute chapter 343. (Cruelty to animals) G. Chickens shall be confined inside an enclosed coop or run at all times and shall not be allowed to run at large. Subdivision 5. Structure Requirements. A. All chickens will be kept in a coop that will sufficiently protect the chickens from the elements and predators and to discourage rodents. The coop shall provide a minimum of four (4) square feet of space with a maximum of ten (10) square feet for each chicken. B. Only one coop is permitted for each property and is subject to the following requirements: a. The coop should be raised from the ground to sufficiently protect it from rodents. b. The coop shall be constructed with a solid roof. c. The coop shall be constructed with at least one window provide natural light. d. The coop shall be insulated and may contain lights, but shall not be equipped with heat lamps. C. Incorporated into the coop area there shall be an enclosed chicken run area of at least 10 square feet for each bird kept on the licensed premises. D. Coops and runs must comply with all City planning and zoning regulations. Subdivision 6. Location. A. No chicken coop shall be located in the front yard of any home and shall not be closer than 10 feet from any property line. B. Coops and runs shall be no closer than 50 feet to any neighboring residence. C. Coops shall not be a part of, or attached to, homes, garages, or sheds. Subdivision 7. License Revocation. A license granted under this chapter may be revoked for violating the provisions of this chapter or for being convicted of any nuisance offense under the Hutchinson city code or Minnesota state law. A violation will include a warning of license revocation A second violation within a twelve-month period will result in a revocation of license Subdivision 8. Hearing Upon service of a notice of license revocation by the City Administrator or his/her designee, a license holder under this chapter may request a hearing before the City Administrator or his/her designee. Request for a hearing by a license holder shall be made within 7 days of service of the notice of license revocation and the hearing itself shall occur within 10 days of the license holder's hearing request. A license holder whose license is revoked for violations of this chapter or other nuisance ordinances or law shall be required to remove all chickens from the property within 14 days of the upheld revocation and be ineligible to reapply for a license under this chapter for a period of two years from the date of revocation. Subdivision 9. Criminal penalty Violations of this chapter constitute a misdemeanor crime. Subdivision 10. Miscellaneous A. Properties with coops unused for at least 180 days shall be removed by the property owner immediately upon the request of the city. B. Dogs and cats that kill or injure chickens that are off the licensed property shall not be deemed as "dangerous" or "potentially dangerous" under the Hutchinson City Code or state law. C. No license under this ordinance will be issued to properties where nuisance conditions exist. Subdivision 11. Effective Date. This ordinance shall become effective three months after its final passage and publication. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT Section 93.415 as described above is hereby adopted to be part of the Hutchinson City Code. Adopted by the City Council this day of Attest: Matt Jaunich, City Administrator Gary Forcier, Mayor 4 Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-4241/Fax 320-234-4240 Memo To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 6/6/19 Re: Chicken Ordinance Feedback from other Communities At the last city council workshop on a proposed chicken ordinance, the Council directed me to get feedback from other communities on their experience of allowing chickens within city limits. I received feedback from several communities. The questions I asked and their responses are noted below: Question #1: In general, how has the experience been going? City of New Ulm — It's been going well, no issues so far. City of Waconia — Ok. We have so few actual licenses, what usually happens is someone sees them, thinks it's ok and then goes ahead without getting a permit. Then we have the code violation to address once we learn of the violation. City of Fergus Falls — It was a strongly debated topic in Fergus Falls for almost a year before we decided to proceed with the chicken ordinance in 2009. We expected a flood of applicants once the ordinance was effected, but have around 12-15 total. Now, this is a very non -controversial topic. City of Edina — No real issues, mostly general inquiries, only very occasional noise/at large concerns Question #2: From a governing perspective, are you having any issues? City of New Ulm — None so far. City of Waconia — Just the code enforcement issue stated above. City of Fergus Falls — We work closely with our Animal Control Officer who helps keep an eye on these license holders, but honestly, those who take out the permit are so worried about being neighborly, that they do a very good job of keeping themselves in compliance. City of Edina — None from an animal control perspective Question 43: Do you get many complaints in general from the public on chickens (noise, odor, other)? City of New Ulm — We haven't had any complaints so far. City of Waconia — The only complaints we've had is where there is a new chicken coop installed next door and the neighbor calls in the complaint about the unlicensed coop. This has happened five times. City of Fergus Falls — I don't recall ever getting a compliant. City of Edina — See 91, no odor complaints Question #4: Looking back at when you first allowed it, is there anything you would do differently? Anything you regret? City of New Ulm — Nothing so far. City of Waconia — N/A City of Fergus Falls — We capped the number of licenses at 10, but later changed the code language to allow up to 20 licenses. City of Edina — Not really. It went pretty smoothly Question #5: How many chickens do you allow? City of New Ulm — 4 City of Waconia — Up to 6 hens, roosters are prohibited City of Fergus Falls — Up to 4 chickens, no roosters City of Edina — 4 hens only, no roosters Question #6: If a license is required, how many licenses have the City issued? City of New Ulm — In the 5 years we have issued 7 permits, only 2 are currently active City of Waconia — 6, soon to be 7 — school district is working on one City of Fergus Falls — Overall we have had about 25 take out the permit over the years. Some realize it is not for them and do not renew. We average 12-15 on an annual basis. City of Edina — No license or permit is required Question #6: Do you require a license renewal every year? City of New Ulm — Every other year. City of Waconia — Yes, $75 license fee City of Fergus Falls — Our licenses are $20 for a 2 year license City of Edina — N/A Question #7: If you require sign -off by neighbors, what percentage need to approve of it? City of New Ulm — All neighbors within a 50' radius of the coop. City of Waconia — We do not require this City of Fergus Falls — Any abutting property owner must give their consent in writing. If they won't, then we would not allow it. We have never had a prospective license holder tell us they were not able to proceed because of a neighbor. If anything, it makes neighbors communicate better. 2 City of Edina — N/A Question #8: What is the biggest enforcement issue you are faced with? City of New Ulm — No issues so far. City of Waconia — Just the lack of permits by unaware residents. City of Fergus Falls — At times we will have someone get the chickens prior to taking out the license. We send Animal Control over to that home and request they are removed prior to the licensing requirements being met. City of Edina — See 91, very occasionally, maybe 3-4 calls per year Question #9: What do you do with "chickens at large" that aren't claimed by an owner? City of New Ulm — We haven't had this issue yet. City of Waconia — We generally haven't run into this. As with other wild animals, we don't pick up wild animals. City of Fergus Falls — We have only had that happen once, and Animal Control was called to deal with the matter. City of Edina — We do not impound chickens. Question #10: Lastly, do you know what people do with their chickens when they decide they don't want to continue raising them or the hens quit laying and they don't want them anymore? City of New Ulm — We don't know. City of Waconia — Generally they give away chickens they don't want (haven't had this yet) and butcher hens that quit laying. We have had one incident of a party killing a bird and disposing of it. We learned about this during their license renewal. Our Council felt this wasn't that dissimilar to people who hunt or fish and bring their kill home to clean and process for food. City of Fergus Falls — Many butcher them or give them to someone who lives on a farm. City of Edina — Generally 2 options — maintain them as pets (most common) or rehome them to farms. Some will butcher them for roasters. Question #11: Any addition feedback you would like to give us? City of Waconia — If your community has spaces that sell chicks (we have a United Farm Supply) it would be great to partner with them to teach the public that may be interested in having chickens. City of Edina — For what it's worth, I live in Minneapolis (from Scott their City Manager). My neighbor had to go door to door and get neighbors to sign a petition agreeing to their chickens. I agreed. It's been no big deal. Feedback from other Cities who did not fill out the survey: City of Mankato — Our ordinance is no longer in effect and no permits were issued. The ordinance required permission from all surrounding property owners and no one could get complete concurrence. The ordinance also had a sunset provision. My advice is if you are going through the process to have an ordinance, then it should be structured that permits can be issued more easily. Of course, engagement is key and our level of engagement at the time was minimal. That is my central piece of advice, conduct robust engagement in considering whether an ordinance is needed and if so another round of engagement in drafting the ordinance. City of Farmington — Yes, we do allow for up to 3 hen chickens in our R-I zone only. We currently have 9 active permits since the code was adopted in 2013. I have not received a single complaint on any of the permitted ones. So, overall I think the program is going fairly well. City of New Prague — We ended up banning chickens (and all farm animals) entirely. About 99% of our residents are happy about this with about 1% (if even that) are very vocal and threaten to show up to a council meeting and get a petition going to allow them. Somewhat of a lingering issue. Bees is also the new big thing too. M RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. First Reading - Consideration of Rezoning properties from R-3 to R-3 PD located at Agenda Item: 800, 810 and 820 Texas Ave NW. Department: Planning LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Tyler Schwartz has applied for a rezoning of the lots noted in the map below. The applicant has applied to rezone the property to R-3 PD from R-3. The existing development to the east and Northeast is zoned R-3 PD and the area directly to the north across the street is R-3 and the area to the west is R-4. The property to south and southeast is zoned Industrial/Commercial. Nobody from the public regarding this request. The Planning Commission voted unanimously (4-0) to recommend approval of this request. BOARD ACTION REQUESTED: Approval of first reading of ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO.8572 ORDINANCE NO. 25-852 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT BLOCK 1, LOTS 1 THROUGH 3 BAR PROPERTIES PLAT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 3 to R-3 PD. Section 2. That the property to be rezoned to R-3 PD is described as follows: That part of the following described property: Lots 1-3, Block 1, BAR Properties. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 8th day of April, 2025. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor u FIRM HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP Date: March 14, 2025 for March 18, 2025 Planning Commission Meeting Application: Consideration of a Rezoning at 800, 810, 820 Texas Ave NW Applicant: Tyler Schwartz Owner: Bonneville Land & Cattle LLC REZONING REQUEST: Tyler Schwartz has applied for a rezoning of the lots noted in the map below. The applicant has applied to rezone the property to R-3 PD from R-3. The existing development to the east and Northeast is zoned R-3 PD and the area directly to the north across the street is R-3 and the area to the west is R-4. The property to south and southeast is zoned Industrial/Commercial. I_ " Indicates property described in this notice a rn3 Y� z # 0:z TEXAS AVE NW * I * I * 820 810 800 GENERAL INFORMATION Existing Zoning: R-3 Medium Density Residential Property Location: 800, 810, 820 Texas Ave NW Existing Land Use: Vacant - residential Adjacent Land Use And Zoning: Commercial and Residential Comprehensive Land Use Plan: Commercial Zoning History: The original building was built in the 1960s. Property was previously the shop and contractors yard for E&T Contracting. CUP was issued for Car Sales in September 2023 and in October 2023 the lot was re -platted. Lot was rezoned for R-3 residential in 2024. Applicable Regulations: Sections 154.173 of the City Code Rezoning Consideration: In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the surrounding area, City Plans and the purpose of the Zoning Ordinance. The area to the south of the subject property is zoned I/C, the areas to the northeast and east are zoned R-3 PD and the area to the north is zoned R-3. The area to the west is zoned R-4 residential. The general character of this area is residential in nature. Staff understands the applicant would like to construct a duplex on these lots. A duplex lot can be 66 feet wide in the R-3 PD district where it needs to be 80 feet wide in an R-3 District. There are examples of R-3 PD Duplex lots that are 66-foot-wide on Hilltop Ave. NE. Staff supports this request as there is a need for additional housing options within the community and this would be a transition in density from the R-4 zoned townhomes to the west and the single-family homes to the east. Staff Recommendations: Staff recommends rezoning the property from R-3 to R-3 PD for the reasons noted above. Staff recommends approval of the request with the following findings and recommendations: 1. The rezoning is consistent with the character of the surrounding area. 2. The property to the northeast and east is already zoned R-3 PD and this request is contiguous to R-3 PD Zoning. 3. The property to the west is zoned R-4. 4. The property is proposed to be developed into three duplex units. RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of Rezoning properties from R-2 to C-3 located at 135 and 145 1st Agenda Item: Ave NW and 125, 135, 145 Glen St NW. Department: Planning LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson has applied for a rezoning for the former R-2 zoned lots that were bought by the City for redevelopment purposes. The west side of the existing alley is proposed to be rezoned to be consistent with the east side of the alley, which is C-3 Downtown Commercial which would accommodate the construction of an apartment building with a first level office and enclosed parking as well as a stormwater pond. Nobody from the public spoke regarding this request. The Planning Commission voted unanimously (4-0) to recommend approval of this request. BOARD ACTION REQUESTED: Approval of first reading of ordinance to rezone property. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO.8573 ORDINANCE NO. 25-853 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT 135 AND 145 1" AVE NW and 125,135,145 GLEN ST NW THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 2 to C-3. Section 2. That the property to be rezoned to C-3 are the following addresses: 135 AND 145 1` Ave NW and 125, 135, 145 Glen St NW Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 8th day of April, 2025. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor u FIRM HUTCHINSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: From: Date: Application: Applicant: Owner: Hutchinson Planning Commission Dan Jochum, AICP March 14, 2025 for March 18, 2025 Planning Commission Meeting Consideration of a Rezoning at 135 and 145 1st Ave NW — 125, 135, 145 Glen St NW. City of Hutchinson City of Hutchinson REZONING REQUEST: The City of Hutchinson has applied for a rezoning for the former R-2 zoned lots that were bought by the City for redevelopment purposes. The west side of the existing alley is proposed to be rezoned to be consistent with the east side of the alley, which is C-3 Downtown Commercial which would accommodate the construction of an apartment building with a first level office and enclosed parking as well as a stormwater pond. ' Inacates property descr bec n th s notice - - * 145 CEDAR AVE NW �' 135_ 125 ~ Z N — W J � i 145 i35 LL FIRSTAVE NW F Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use And Zoning: Downtown Plan: Zoning History: Applicable Regulations: Rezoning Consideration: GENERAL INFORMATION R-2 Residential 135 and 145 1st Ave NW — 125, 135, 145 Glen St NW. Vacant —former single-family homes Commercial and Residential Multi -family redevelopment Single-family homes built in 1930s-1950s were bought be City a few years ago and demolished for redevelopment. Sections 154.173 of the City Code In considering a rezoning request, the Planning Commission should review the proposed rezoning for consistency with the surrounding area, City Plans and the purpose of the Zoning Ordinance. The subject property has been part of the last two Downtown Master Plan's as a redevelopment opportunity. The City acquired the properties from homeowners and demolished and/or moved the existing homes for the purpose of assembling land for a multi- family housing project. In order for a housing project to move forward the property needs to be rezoned to C-3 Downtown Commercial which allows upper level apartment units. Staff supports this request as there is a need for additional housing options within the community and this request is consistent with the last two Downtown Plans the City Council has adopted that show this area as a multi -family redevelopment opportunity. Staff Recommendations: Staff recommends rezoning the properties from R-2 to C-3 for the reasons noted above. Staff recommends approval of the request with the following findings and recommendations: 1. The rezoning is consistent with long-range plans the City has adopted (Downtown Plans). 2. The properties are adjacent to C-3 zoned property. 3. The property is proposed to be developed into a multi -family apartment project. 3� MAINTAIN AND STRENGTHENTHE EXISTING HOUSING IN THE NEIGHBORHOODS SURROUNDING DOWNTOWN The surrounding residential areas near downtown are stable neighborhoods with strong character, but the aging housing stock and current economic climate make it difficult for homeowners to maintain their homes and first-time buyers to purchase a quality home. There should be mechanisms to encourage building equity and programs to improve single-family homes. Housing variety is also vital. Adding diverse options like accessory dwelling units, carriage house units (see Figure 6.20), and live/work units (see Figure 6.21) can support more people living closer to downtown without significant cost or lifestyle changes. Figure 6.77 South Crow River Existing Conditions Figure 6.78 South Crow River Concept Plan Figure 6.19 Tiny House Precedent Figure 6.20 Carriage House Units Precedent Figure 6.27 livelwork Units Precedent HUTCHIHSON 35 r. crzr ory rupeoee. 0 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Preliminary Plat for Elk Ridge Estates. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Elk Ridge Estates is a 51 lot preliminary plat consisting of 29 single-family homes and 22 twin homes. Please see attached Staff Report for more information. There was a lot of discussion regarding this item at the Planning Commission meeting. The vast majority of the discussion centered around sidewalks. Staff requested sidewalks be included in the development, however after extensive discussion at the Planning Commission meeting and further review of of the City subdivision ordinance during the meeting, sidewalks are not required for this development because the lots are on average greater than 60' wide and the development is not located on a collector or arterial street. The Planning Commission suggested that there by a discussion in the future regarding how sidewalks are regulated and including a discussion on the various City policy documents such as Complete Streets policy, Growth Plan and Safe Routes to school. Right now our policy documents say we should have sidewalks but the ordinance only requires sidewalks in certain situations as noted above. The Planning Commission voted 3-1 to recommend approval of the preliminary plat without sidewalks and requiring the street to be 37-feet wide. Staff is comfortable with this recommendation based on the information above and would recommend approval of that plat. BOARD ACTION REQUESTED: Approval of Preliminary Plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15852 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A PRELINHNARY PLAT FOR ELK RIDGE ESTATES. FACTS 1. BAR Properties, LLC is the owner of the property legally described below; and, 2. The subject properties are legally described as: Full Legal; That part of Lot 24 of the Auditors Plat of Lot 15 of the Auditor's Plat of Section 7, Township 116 North, Range 29 West, according to the map thereof on file and of record in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the southeast corner of said Section 7; thence North 89 degrees 33 minutes 55 seconds West (bearings based on the McLeod County Coordinate System NAD83, 1996 adjustment), along the south line of the Southeast Quarter of said Section 7 a distance of 1032.94 feet; thence North 0 degrees 25 minutes 26 seconds East 1997.28 feet to the intersection with a line parallel with and 400.00 feet southerly of, as measured perpendicular to, the north line of said Lot 24 and to a'/2 inch open iron pipe marking the southwest corner of a parcel described in Warranty Deed Document No. 3 0153 8, and the point of beginning of the parcel to be described; thence South 89 degrees 32 minutes 52 seconds East along said parallel line and its easterly prolongation 151.86 feet; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to said north line of said Lot 24, a distance of 297.48 feet to the south line of said Lot 24, last said south line also being the northerly line of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, according to the record plat thereof, thence North 89 degrees 32 minutes 33 seconds West along said south line of said Lot 24 and along the northerly line of said CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, a distance of 1316.24 feet to the east line of SUMMERSET SECOND ADDITION, according to the record plat thereof, thence North 00 degrees 16 minutes 36 seconds East along said East line 697.30 feet to the northwest corner of said Lot 24; thence South 89 degrees 32 minutes 52 seconds East along the north line of said Lot 24, a distance of 786.95 feet to a'/2 inch iron pipe capped license not. 24329 marking the northwest corner of a parcel described in Warranty Deed Document No. 437891; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to the north line of said Lot 24 and along the west line of said parcel described in Warranty Deed Document No. 437891, a distance of 150.00 feet to a'/2 inch iron pipe capped license no. 24329 marking the southwest corner of said parcel described in Warranty Deed Document No. 437891; thence South 89 degrees 32 minutes 52 seconds East along a line parallel with and 150.00 feet southerly of, as measured perpendicular to, the north line of said Lot 24 and along the south line of said parcel described in Warranty Deed Document No. 437891, a distance of 379.57 feet to the northwest corner of said parcel described in Warranty Deed Document No. 301538; thence South 00 degrees 27 minutes 08 seconds West along a line perpendicular to said north line of said Lot 24 and along the West line of said parcel described in Warranty Deed Document No. 301538, a distance of 250.00 feet, more or less, to the point of beginning. This tract contains 18.39 acres and is subject to any and all easements of record. 3. BAR Properties has applied for a fifty -one -lot preliminary plat, located at 300 Edmonton Ave SE and legally described above, Hutchinson, MN, to be known as Elk Ridge Estates. Findings of Fact — Resolution # 15852 Preliminary Plat — Elk Ridge Estates Page 2 4. The Planning Commission met on March 18, 2025 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. Developer to widen street width to 37'. b. Cul-de-sac diameter — ensure it is a least 96 feet to meet fire code. c. Verify fire hydrant spacing. It appears the plan may be just short on distances. Verify if another hydrant is needed between lots 12-13. d. Show inlet protection for structures on Edmonton. e. Erosion control needed for building site prior to homes being built. f. PVC watermain with trace wire required. Sanitary needs trace wire as well. g. Need to see typical section. h. Property needs to be rezoned in conjunction with final plat to R-3. i. Site needs to be within 6 inches of final grade before Hutch Utilities will install utilities. j. City Engineer comments and re lines from Dan Jochum email to Paul Otto on March 10, 2025 addressed. k. The final plat will need to be applied for within 60 days of preliminary plat approval per City code or an extension granted by the City Council. 5. The City Council of the City of Hutchinson reviewed the request at its meeting on March 25, 2025 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary plat of Elk Ridge Estates subject to the following findings and conditions: a. Developer to widen street width to 37'. b. Cul-de-sac diameter — ensure it is a least 96 feet to meet fire code. c. Verify fire hydrant spacing. It appears the plan may be just short on distances. Verify if another hydrant is needed between lots 12-13. d. Show inlet protection for structures on Edmonton. e. Erosion control needed for building site prior to homes being built. f. PVC watermain with trace wire required. Sanitary needs trace wire as well. g. Need to see typical section. h. Property needs to be rezoned in conjunction with final plat to R-3. i. Site needs to be within 6 inches of final grade before Hutch Utilities will install utilities. j. City Engineer comments and re lines from Dan Jochum email to Paul Otto on March 10, 2025 addressed. k. The final plat will need to be applied for within 60 days of preliminary plat approval per City code or an extension granted by the City Council. APPLICABLE LAW 6. The preliminary plat request meets the following standards as required in Sections 153.050 of the City of Hutchinson Municipal Code. Findings of Fact — Resolution # 15852 Preliminary Plat — Elk Ridge Estates Page 3 CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the preliminary plat for Elk Ridge Estates is approved. Adopted by the City Council this 25th day of March, 2025. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor u HUTO INSON A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan 7ochum, AICP and City of Hutchinson Planning Staff Date: March 14, 2025 for March, 18, 2025 Planning Commission Meeting Application: Consideration of Elk Ridge Estates Preliminary Plat Applicant: BAR Properties, LLC PRELIMINARY PLAT FOR ELK RIDGE ESTATES: The applicant has submitted a preliminary plat for Elk Ridge Estates. The property is located in southeast Hutchinson near Jefferson St SE and Edmonton Ave SE. The preliminary plat consists of 51 lots and is proposed to be zoned R-3. The proposal includes 29 lots for single-family homes and 22 lots for twin homes. " Indicates property described in this notice ra a t . -1, r , -! �� Fn *Please note property is now within City Limits* GENERAL INFORMATION Existing Zoning: R-1 Low Density Residential Property Location: Jefferson St SE and Edmonton Ave. SE Size: 18.39 Acres Existing Land Use: Vacant land/Agricultural row crops Adjacent Zoning: R-1 and R-2. Adjacent Land Use: Residential Comprehensive Plan: Growth Plan — single-family and twin -home residential Zoning History: Annexed in March 6, 2025. Zoned R-1 upon annexation. Applicable Regulations: City Code Chapter 153 — subdivision ordinance Transportation: Eau Claire St SE and new entrance off Edmonton Ave. SE. Physical Characteristics: Former pasture and row crop agricultural field. Existing City stormwater pond on north portion of property. Preliminary Plat Analysis: Lot Layout/Zoning There are 51 total lots noted on the plan, with 29 being proposed as single-family homes and 22 being twin -home lots. In order to accommodate these types of lots the property will need to be re -zoned to R-3 if the preliminary plat gains approval. This area of Hutchinson has a mix of R-1, R-2 and R-3 Zoning. The R-3 zoning is consistent with the Hutchinson Growth Area Plan adopted in 2023, which had two concepts for the subject property. One concept was primarily single-family residential on 80' wide lots and the other was a mix of single-family homes on 65' to 80' wide lots. One concept had 41 units and the other had 49 units. As noted above, 51 units is being proposed with this plat. The developer chose to propose a mix of single-family and twin -homes in order to react to market conditions in Hutchinson. The overall density is very similar to the concept plan (51 total lots proposed vs. 49 in concept plan). The single-family lots range in width from about 65 feet wide all the way to 117 feet wide with the majority being in the 75-foot range. The twin -home lots are 42'to 77' wide with the majority being about 44' wide. The average lot width in the development is 64.5'. R-3 zoning requires a minimum of 60' wide for single-family lots and 40' wide for each side of a twin -home. R-3 zoning requires 7,200 square feet per single-family lot. The single-family lots range between 8,875 square feet and 24,117 which a typical lot being about 11,000-12,000 square feet. The twin -homes are required to have at least 5,000 square feet per dwelling unit. The twin -home lots range from 5,658 to 9,883 square feet with the typical size being about 5,900 square feet. Street and Sidewalks The street layout concept is fairly straightforward for this development and staff has no issues with the layout that extends Eau Claire Ave SE from the west into the new development and brings a new street (Calgary Lane SE) off Edmonton Ave SE to the north, which loops around and connects back to Eau Claire Ave SE. Eau Claire Ave SE ends with a cul-de-sac to the east side of the property. Staff would like to note that the City standard for a street with parking on both sides is 37' from face of curb to face of curb. What is proposed by the developer is 33' face to face. Eau Claire Ave on the west side of the development at Sherwood St SE is 37' face to face'. The width of the street as proposed by the developer would only accommodate parking on one side per City standards. It should be noted that along the south side of Eau Claire Ave SE adjacent to the twin -homes will have a lot of driveway cuts so there won't be room for parking along that stretch or it will be very limited with some space between driveways. Staff is willing to work with the developer on the appropriate street width, while also taking in considerations for a sidewalk. The development as currently designed, does not have any sidewalks. Section 153.080 of the subdivision ordinance notes sidewalk requirements. It states the following: Sidewalks Sidewalks at least five feet wide, constructed of concrete, pavement with a minimum thickness of four inches, shall be constructed on both sides of every street where the average width of lots is less than 60 feet Sidewalks shall be constructed on one or both sides of collector and arterial streets irrespective of the width of lots where, in the opinion of the Planning Commission, these are necessary to ,protect the safety of pedestrIans As noted above, the average width of lots in this plat is 64.5, which is greater than the 60' requirement above. The code also notes that the Planning Commission can require sidewalks in order to protect the safety of pedestrians. Staff recommends that there be a sidewalk that is 5 feet wide that starts on the west side of the property along the north side of Eau Claire St SE to the intersection with the eastern leg of Calgary Lane SE and also extends north along the west side of Calgary Lane SE and goes along the outside edge of Calgary Lane SE until it hits the trail on the north side of Edmonton Ave. SE. City staff has had several discussions with the developer regarding sidewalks. The developer does not want to add sidewalks because they believe buyers, builders and realtors are all against sidewalks in this development. It is important to note that there has been changes over time on how sidewalks are viewed in in residential developments. As the automobile became more prevalent sidewalks were not built in many neighborhoods from the 1970s through the 1990s, after being the standard for decades. Starting in the early 2000s it became very commonplace to have sidewalks in developments again because residents wanted walkable communities. This happened because neighborhoods were becoming disconnected and residents wanted to be able to not only drive through their neighborhood but also to be able to have a walkable community. Most if not all of the development still being built on today in Hutchinson was platted in the early 2000s and did not have sidewalks. Some had trails or multi -use paths to provide walkability. The trend to have connected neighborhoods and walkability is witnessed by the multi -use trail along Denver Ave SE, Sherwood St SE, Edmonton Ave SE, Grant Ave SE, etc. All of these were built in the early 2000s when sidewalk and trails started to become popular again. The City conducts surveys of residents every few years that are considered scientifically valid and one of the top amenities that Hutchinson residents' value is the walkability and trail/sidewalk network of the City. This is the first large plat the City has had since the Great Recession and the first opportunity to require a sidewalk after trends have changed regarding sidewalks. Most residential developments in Minnesota that are similar to the proposed development have sidewalks, either on both sides of the street or on one -side. Research by the National Association of Realtors (see attached) and other similar groups shows that Americans living in walkable communities report a higher quality of life. It is important to note the City has adopted several policy documents that support walkability and connectivity as well. The City adopted a complete streets policy that supports sidewalks on December 22, 2015 (attached). The City also worked with Hutchinson Public Schools on a Safe Routes to School plan that was adopted in January 2016 that notes the importance of sidewalks and trails. This plan is being updated right now by Mid -Minnesota Development Commission, Hutchinson Public School and the City of Hutchinson. Lastly, the Hutchinson Growth Area Plan, adopted in 2023 had a chapter on street sections and noted options for street sections for 60' right-of-way and both options have sidewalks shown. Based on the City policy documents, trends both in Minnesota and nationwide regarding walkability and sidewalks, City staff feels strongly that a sidewalk should be built in the neighborhood to allow residents both young and old the ability to walk safely through the neighborhood to get the large trail system/pedestrian network within the City. Within the last 10 years several other projects have put sidewalks in including Highfield Apartments, Century Court Townhomes and even commercial development along Montreal St SE near Kwik Trip and Goodwill. Staff recommends that the Planning Commission require a sidewalk in the proposed development as outlined above and allow the 33-foot street to be built. If the sidewalk isn't required the street should be built to the 37-foot City Standard. Utilities Generally speaking the utility layout for the project works well and provides the requires services. The City Engineer has provided utility comments to Otto Associates and those comments will be noted in the conditions below. Recommendation: As noted above, staff has two primary concerns with this plat. 1) lack of sidewalks 2) street width. If sidewalks were added as noted Staff would recommend approval of the plat along with the other plan review comments being addressed. Staff would offer the following items to be addressed prior to the Final Plat being considered. 1. Staff recommends Planning Commission require a sidewalk be included in the development, as noted in Staff Report. 2. Cul-de-sac diameter — ensure it is at least 96 feet to meet fire code. 3. Verify fire hydrant spacing. It appears the plan may be just short on distances. Verify if another hydrant is needed between lots 12-13. 4. Show inlet protection for structures on Edmonton. 5. Erosion control needed for building site prior to homes being built. 6. PVC watermain with trace wire required. Sanitary needs trace wire as well. 7. Need to see typical section. 8. Property needs to be rezoned in conjunction with final plat to R-3. 9. Site needs to be within 6 inches of final grade before Hutch Utilities will install utilities. 10. City Engineer comments and red lines from Dan Jochum email to Paul Otto on March 10, 2025 addressed. 11. The final plat will need to be applied for within 60 months of preliminary plat approval per City code or an extension granted by the City Council. Preliminary Plat of ELK RIDGE ESTATES - i ;; °r \ A24 12 � rpf 'L Ir. '�a ''� `Odr ara a �2 V " 1 a., \ \\ ��✓ � i � o n 3-1 o , - v, 14 1�5 16I�'_ 19 n �J 20 I 8� 9 10 1112 1314 9 28 III �7 26 III 5 24 II, 3, 2 �y",I� 21 \ �— Ig• p' JI 1 _ �4e _ _ W a �� L ���jliL N $�zllll L^33 V g� s $�' �P I F o � E / �7rr r,v✓ �'---..i i<.��i �i�i ., = ., e= I— — � — —1 .�vv rrlrv�ss_� —noi��rn. y� �pPRELIMINARY ELK RIDGE ESTATES R&R EXCAVATING, INC. PLAT �z4-o4as T"C HUTCHINSON, MN SHEETNO. 1 OF 4 SHEETS '`2-20-25 TO% DI-1: 454 ZZ's lly la�ll 11:1" 1-11 L 3 E 2 - E, -- — — — — — — — - —T — — — — — — - -Az psi Z1 ELK RIDGE ESTATES ING, INC. PRELIMINARY R&R EXCAVATING, UTILITY PLAN 24-0485 V HUTCHJNSON, MN ISHEETNO. 2 OF 4 SHEETS 111L 2-20-25 1�����=. 2� Zlllll�- Zo z-'25 -, 1-r - 21 . ..... . . 21 --- - - - - - - - -A ....... ... ELK RIDGE ESTATES X R&R E CAVATING, INC. _7777.1-1 PRELIMINARY GRADING P 21122 HUTCHINSON, MN ISHEETNO. 3 OF 4 SHEETS 1 2 -20-25 so I�--r-it�� rr'I�� cull Ii -' 3 An g F ya µr. R � —s—s�-0[n0[[v v[[ [[rv<[ ROCH CUNSTRUtTIgJ ENTRANCE \\--\\ w.ra�nnfa �V 6re rrxr lrvisl.rorAss— �re;M.rws�r �� �<—�1`�'v C�. __---- -A ELK RIDGE ESTATES PRELIMINARY EROSION R&R EXCAVATING, INC. CONTROL PLAN 2¢0485 77T""K"'C HUTCHINSON, MN ISHEETNO. 4 OF 4 SHEETS r`2-20-25 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. February 2025 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 3/25/2025 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the February Financial Reports for the general fund and enterprise funds. Also attached is the February Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern; Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A General Fund Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In Fines & Forfeitures TOTAL REVENUES REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2025 2025 ACTUALS FEBRUARY YTD 2025 2024 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED - - 6,741,034 6,741,034 - - 6,370,436 - 7,415 7,415 320,000 312,585 2.3 11,871 330,000 3.6 18,205 62,134 415,725 353,591 14.9 77,641 392,100 19.8 18,922 17,156 2,166,525 2,149,369 0.8 22,798 2,028,194 1.1 190,182 373,776 2,816,417 2,442,641 13.3 370,562 2,547,142 14.5 45,628 77,116 382,400 305,284 20.2 64,386 353,900 18.2 - 485,657 2,812,628 2,326,971 17.3 485,657 2,812,628 17.3 2,461 2,461 55,000 52,539 4.5 3,306 55,000 6.0 282,813 1,025,715 15,709,729 14,684,014 6.5 1,036,222 14,889,400 7.0 Wages & Benefits 723,915 1,222,028 10,542,600 9,320,572 11.6 1,239,555 10,050,414 12.3 Supplies 48,709 128,352 1,218,850 1,090,498 10.5 124,238 1,072,833 11.6 Services & Charges 237,587 405,818 3,022,832 2,617,014 13.4 380,493 2,867,722 13.3 Miscellaneous Expenses 13,772 78,570 379,905 301,335 20.7 66,348 381,400 17.4 Transfers -Out - - 545,542 545,542 - - 517,031 - TOTAL EXPENDITURES 1,023,984 1,834,769 15,709,729 13,874,960 11.7 1,810,634 14,889,400 12.2 NET REVENUE (741,171) (809,053) - 809,053 (774,412) - General Fund Expense by 2025 2024 Department: 2025 YTD 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT FEBRUARY ACTUAL BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 2,835 4,708 47,488 42,780 9.9 4,960 47,477 10.4 City Administrator 42,362 75,299 544,862 469,563 13.8 72,600 519,041 14.0 Elections - - - - - 3,558 29,850 11.9 Finance Department 29,402 71,099 448,831 377,732 15.8 60,732 427,823 14.2 Motor Vehicle 32,949 56,761 398,892 342,131 14.2 50,000 338,131 14.8 Assessing - - - - - - 61,499 - Legal 25,412 39,791 348,219 308,428 11.4 36,515 329,055 11.1 Planning 13,627 23,835 187,488 163,653 12.7 24,401 181,040 13.5 Information Services 71,109 94,142 723,131 628,989 13.0 80,174 619,744 12.9 City Hall Building 17,375 24,025 213,097 189,072 11.3 26,627 202,295 13.2 Police Department 365,498 600,553 4,405,365 3,804,812 13.6 602,840 4,210,713 14.3 Emergency Management 2,655 2,655 13,500 10,845 19.7 3,563 13,500 26.4 Safety Committee 10,361 11,026 14,335 3,309 76.9 10,724 13,950 76.9 Fire Department 22,027 38,887 556,153 517,266 7.0 35,246 447,485 7.9 Protective Inspections 29,277 51,247 414,616 363,369 12.4 70,949 397,864 17.8 Engineering 29,724 52,988 547,217 494,229 9.7 56,152 479,881 11.7 Streets & Alleys 73,634 130,636 1,717,314 1,586,678 7.6 139,246 1,777,633 7.8 Park/Recreation Administration 19,539 35,506 299,036 263,530 11.9 38,936 280,458 13.9 Recreation 12,413 19,031 237,115 218,084 8.0 15,919 225,861 7.0 Senior Citizen Center 8,581 14,046 83,426 69,380 16.8 14,187 79,564 17.8 Civic Arena 42,620 70,036 445,718 375,682 15.7 62,816 413,137 15.2 Park Department 83,795 136,388 1,230,328 1,093,940 11.1 144,583 1,187,993 12.2 Recreation Building 31,466 51,051 324,132 273,081 15.8 36,193 280,335 12.9 Events Center 14,406 22,451 158,993 136,542 14.1 24,327 151,082 16.1 Evergreen Building 2,856 3,291 36,080 32,789 9.1 4,173 35,080 11.9 Library 4,029 4,432 257,808 253,376 1.7 5,339 247,865 2.2 Waterpark 7,538 9,426 473,834 464,408 2.0 10,739 467,082 2.3 Cemetery 9,721 17,382 157,200 139,818 11.1 22,860 153,077 14.9 Airport 9,221 56,223 248,888 192,665 22.6 43,564 129,260 33.7 Unallocated General Expense 9,551 117,852 1,176,663 1,058,811 10.0 108,713 1,141,625 9.5 TOTAL EXPENDITURES 1,023,984 1,834,769 15,709,729 13,874,960 11.7 1,810,633 14,889,400 12.2 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2025 2025 2024 2025 ACTUALS 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 104,813 209,134 1,550,000 1,340,866 13.5 207,791 1,675,000 12.4 Sales - Other 68,613 153,510 1,051,000 897,490 14.6 154,392 1,006,000 15.3 Local Sales Tax 1,040 1,040 990,000 988,960 0.1 93,282 1,057,000 8.8 Charges for Services 2,645 42,311 100,000 57,689 42.3 44,959 88,668 50.7 Miscellaneous Revenues 10,557 26,220 162,500 136,280 16.1 36,155 114,500 31.6 TOTAL REVENUES 187,667 432,215 3,853,500 3,421,285 11.2 536,578 3,941,168 13.6 Wages & Benefits 49,639 84,673 702,663 617,990 12.1 86,773 631,441 13.7 Supplies 16,343 30,125 253,900 223,775 11.9 13,052 244,225 5.3 Services & Charges 29,101 51,698 556,490 504,792 9.3 48,890 599,400 8.2 Miscellaneous Expenses 376 8,449 15,500 7,051 54.5 11,045 13,500 81.8 Transfers -Out - - 90,000 90,000 - - 90,000 - Capital Outlay 29,420 29,420 1,388,812 1,359,392 2.1 30,843 982,310 3.1 Depreciation Expense - - 1,120,000 1,120,000 - - 1,120,000 - Debt Service 10,779 302,079 1,150,228 848,149 26.3 148,780 1,366,550 10.9 TOTAL EXPENDITURES 135,658 506,445 5,277,593 4,771,148 9.6 339,383 5,047,426 6.7 NET of REVENUES & EXPENDITURES 52,009 (74,229) (1,424,093) (1,349,864) 197,194 (1,106,258) Year to Date Water Sales Comments 2025 2024 Change Water Sales Revenue: Residential 138,155 137,201 0.7% Commercial 43,652 37,869 15.3% Industrial 27,327 32,721 -16.5% Water Sales 209,134 207,791 0.6% Base Charge 138,185 137,508 0.5% Water Connection Charge - 1,750 0.0% Other 15,325 15,134 1.3% Other Sales 153,510 154,392 -0.6% Wastewater Fund Sales 222,337 442,501 2,810,000 2,367,499 15.7 457,494 2,875,000 15.9 Sales - Other 83,340 166,136 1,086,800 920,664 15.3 169,128 1,031,500 16.4 Local Sales Tax 1,040 1,040 990,000 988,960 0.1 71,819 815,000 8.8 Licenses & Permits - 5,600 6,000 400 93.3 5,600 6,000 93.3 Charges for Services - 558 5,000 4,443 11.2 2,490 7,500 33.2 Miscellaneous Revenues 18,901 41,772 226,000 184,228 18.5 63,673 176,000 36.2 TOTAL REVENUES 325,618 657,607 5,123,800 4,466,193 12.8 770,204 4,911,000 15.7 Wages & Benefits 68,236 113,311 990,321 877,010 11.4 107,530 892,971 12.0 Supplies 18,767 33,072 289,400 256,328 11.4 33,757 297,600 11.3 Services & Charges 58,860 126,470 895,390 768,921 14.1 66,718 840,650 7.9 Miscellaneous Expenses - 350 33,000 32,650 1.1 14,902 36,000 41.4 Transfers -Out - 110,000 110,000 - - 110,000 - Capital Outlay 29,443 3,721,629 3,692,186 0.8 70,304 2,410,249 2.9 Depreciation Expense - - 1,200,000 1,200,000 - - 1,200,000 - Debt Service 19,651 642,651 1,614,347 971,696 39.8 636,790 1,609,355 39.6 TOTAL EXPENDITURES 165,514 945,296 8,854,087 7,908,791 10.7 930,002 7,396,825 12.6 NET of REVENUES & EXPENDITURES 160,104 (287,689) (3,730,287) (3,442,598) (159,799) (2,485,825) Year to Date Sewer Sales Comments 2025 2024 Change Wastewater Sales Revenue: Residential 261,474 257,750 1.4% Commercial 78,208 75,865 3.1 % Industrial - Flow 75,462 58,950 28.0% Industrial - Violation Surcharges 27,357 64,928 -57.9% Sewer Sales 442,501 457,494 -3.3% Base Charge 151,226 149,637 1.1% Sewer Connection Charge - 2,300 0.0% Other 14,910 17,191 -13.3% Other Sales 166,136 169,128 -1.8% Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2025 2025 ACTUALS FEBRUARY YTD 2025 2024 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 489,084 998,379 7,899,000 6,900,621 12.6 996,654 7,708,000 12.9 75 182 10,500 10,318 1.7 337 10,500 3.2 489,159 998,562 7,909,500 6,910,938 12.6 996,991 7,718,500 12.9 365,001 743,238 5,983,000 5,239,762 12.4 761,630 5,852,000 13.0 71,726 119,714 936,298 816,584 12.8 119,451 924,229 12.9 1,161 2,079 25,500 23,421 8.2 2,189 25,500 8.6 23,204 43,329 312,270 268,941 13.9 42,203 308,150 13.7 - 5 6,500 6,495 0.1 - 6,500 - - 550,000 550,000 - 550,000 45,000 45,000 100,000 - - 58,000 58,000 - - 58,000 - 461,091 908,364 7,916,568 7,008,204 11.5 925,473 7,824,379 11.8 28,068 90,197 (7,068) (97,265) 71,518 (105,879) Year to Date Sales February Sales Comments 2025 2024 Change 2025 2024 Change Liquor Sales Revenue: Liquor 398,682 400,272 -0.4% 191,446 203,070 -5.7% Beer 412,103 424,775 -3.0% 202,959 215,707 -5.9% Wine 135,216 135,215 0.0% 68,814 70,962 -3.0% THC Products 27,256 12,243 122.6% 14,015 6,232 124.9% Other 25,122 24,149 4.0% 11,851 12,230 -3.1% Total Sales 998,379 996,654 0.2% 489,084 508,201 -3.8% Gross Profit $255,142 $235,024 $124,083 $128,871 Gross Margin on Sales 25.6% 23.6% 2.0% 25.4% 25.4% 0.0% Customer Count 33,205 33,323 -0.4% 16,225 17,079 -5.0% Average Sale per Customer $30.07 $29.91 0.5% $30.14 $29.76 1.3% Labor to Sales Ratio 12.0% 12.0% 0.0% 14.7% 13.0% 1.7% Refuse Fund Sales 121,636 237,848 1,461,000 1,223,152 16.3 222,826 1,352,000 16.5 Sales - Other 4,008 8,254 46,700 38,446 17.7 7,671 46,100 16.6 Intergovernmental Revenue 500 1,300 4,500 3,200 28.9 3,600 21,500 16.7 Miscellaneous Revenues 2,365 5,388 50,000 44,612 10.8 12,775 30,000 42.6 TOTAL REVENUES 128,509 252,790 1,562,200 1,309,410 16.2 246,872 1,449,600 17.0 Wages & Benefits 20,822 37,639 349,221 311,582 10.8 42,367 337,416 12.6 Supplies 563 2,930 45,000 42,070 6.5 6,967 60,750 11.5 Services & Charges 76,779 88,214 1,032,135 943,921 8.5 87,800 969,000 9.1 Miscellaneous Expenses 33 33 2,500 2,467 1.3 273 1,150 23.7 Transfers -Out - - 105,000 105,000 - - 55,000 - Capital Outlay 35,000 35,000 817,500 Depreciation Expense 172,000 172,000 172,000 - TOTAL EXPENDITURES 98,197 128,816 1,740,856 1,612,040 7.4 137,407 2,412,816 5.7 NET of REVENUES & EXPENDITURES 30,312 123,973 (178,656) (302,629) 109,465 (963,216) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2025 2025 2024 2025 ACTUALS 2025 AVAILABLE % BDGT 2024 YTD 2024 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Compost Fund Sales 232,612 294,381 2,372,500 2,078,119 12.4 460,069 2,620,300 17.6 Intergovernmental Revenues - - - - - - - - Charges for Services - - 107,000 107,000 - 10 95,500 0.0 Miscellaneous Revenues 5,810 13,390 72,000 58,610 18.6 13,839 52,000 26.6 TOTAL REVENUES 238,422 307,771 2,551,500 2,243,729 12.1 473,918 2,767,800 17.1 Cost of Sales 139,793 174,033 1,591,200 1,417,167 10.9 310,505 1,759,400 17.6 Inventory Cost Adjustment (37,658) (81,118) (703,250) (622,132) 11.5 (38,476) (703,528) 5.5 Wages & Benefits 65,616 113,426 897,840 784,414 12.6 123,235 888,535 13.9 Supplies 4,797 12,922 126,850 113,928 10.2 10,407 149,500 7.0 Services & Charges 9,851 15,603 308,390 292,787 5.1 23,553 287,500 8.2 Miscellaneous Expenses 1 1,501 13,500 11,999 11.1 1,863 13,500 13.8 Transfers -Out - - 120,000 120,000 - - 120,000 - Capital Outlay 305,000 305,000 30,313 197,000 15.4 Depreciation Expense 290,000 290,000 - 290,000 - Debt Service - - 73,808 73,808 - - 73,808 - TOTAL EXPENDITURES 182,399 236,367 3,023,338 2,786,971 7.8 461,401 3,075,715 15.0 NET of REVENUES & EXPENDITURES 56,022 71,404 (471,838) (543,242) 12,517 (307,915) Year to Date Sales Comments 2025 2024 Change Compost Sales Bagged 293,773 443,882 -33.8% Bulk 78 9,476 -99.2% Other (Freight) 529 6,711 -92.1 % Total Sales 294,381 460,069 -36.0% Gross Profit 120,348 149,564 Gross Margin 40.9% 32.5% Storm Water Utility Sales 99,899 192,158 1,185,000 992,842 16.2 181,658 1,097,000 16.6 Sales - Other 494 1,185 7,000 5,815 16.9 1,112 3,500 31.8 Intergovernmental Revenue - - - - - - - - Licenses & Permits 35 85 6,000 5,915 1.4 200 5,500 3.6 Miscellaneous Revenues 3,252 6,797 26,800 20,003 25.4 7,122 26,300 27.1 TOTAL REVENUES 103,681 200,226 1,224,800 1,024,574 16.3 190,092 1,132,300 16.8 Wages & Benefits 19,396 33,946 313,368 279,422 10.8 40,946 311,298 13.2 Supplies 71 71 48,350 48,279 0.1 1,429 51,350 2.8 Services & Charges 899 6,672 256,020 249,348 2.6 30,301 223,375 13.6 Miscellaneous Expenses - 1,423 6,000 4,578 23.7 1,467 6,000 24.5 Transfers -Out - - - - - - - Capital Outlay 558,818 558,818 467,145 Depreciation Expense - 255,000 255,000 - - 255,000 - Debt Service - 174,465 186,180 11,715 93.7 172,565 187,480 92.0 TOTAL EXPENDITURES 20,365 216,578 1,623,736 1,407,158 13.3 246,708 1,501,648 16.4 NET of REVENUES & EXPENDITURES 83,315 (16,352) (398,936) (382,584) (56,616) (369,348) City of Hutchinson - Investment Report For the Month Ended February 28, 2025 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gain/ -Loss Earnings CERTIFICATES OF DEPOSIT: Axos Bank San Diego 0212812020 0312612025 1.650% Fixed $245,000 $245,000 $0 $244,552 -$448 $4,043 Forbright Bank 08/31/2022 09/16/2025 3.500% Fixed 245,000 245,000 0 243,949 -1,051 8,575 First Citizens Bk & Tr Co Raleigh 10/26/2022 10/25/2025 4.700% Fixed 244,000 244,000 0 244,551 551 11,468 Regions Bank Birmingham AL 10/28/2019 10/31/2025 2.000% Fixed 245,000 245,000 0 241,305 -3,695 4,900 Flushing Bank Primary 10/26/2022 11/04/2025 4.700% Fixed 245,000 245,000 0 245,745 745 11,515 Ally Bk Sandy Utah 11/0212022 11/10/2025 4.800% Fixed 244,000 244,000 0 244,795 795 11,712 Toyota Financial Sgs Bk 07/14/2021 07/22/2026 0.950% Fixed 245,000 245,000 0 234,075 -10,925 2,328 Vantage West Credit Union 09/05/2024 09/14/2026 4.100% Fixed 249,000 249,000 0 248,495 -505 10,209 Synchrony Bank 09/01/2022 09/09/2027 3.500% Fixed 245,000 245,000 0 240,526 -4,474 8,575 Discover Bank DE 11/16/2022 11/30/2027 4.900% Fixed 242,000 242,000 0 245,855 3,855 11,858 Morgan Stanley Bank NA 03/10/2023 03/16/2028 4.800% Fixed 244,000 244,000 0 247,553 3,553 11,712 Affinity Bank 03115/2023 03117/2028 4.900% Fixed 195,000 195,000 0 198,504 3,504 9,555 Customers Bank 06/07/2023 06/14/2028 4.500% Fixed 244,000 244,000 0 245,581 1,581 10,980 Thread Bank Rogers TN 06/07/2023 06/16/2028 4.400% Fixed 245,000 245,000 0 251,664 6,664 10,780 Univest Bank & Trust Co 06/02/2023 06/21/2028 4.500% Fixed 245,000 245,000 0 246,744 1,744 11,025 CIBC Bk USA 0611612023 06/30/2028 4.450% Fixed 244,000 244,000 0 250,095 6,095 10,858 Providence Bk Rocky Mt NC 08/03/2023 08/21/2028 4.400% Fixed 249,000 249,000 0 250,063 1,063 10,956 United Roosevelt Savings 09/06/2023 09/12/2028 4.500% Fixed 249,000 249,000 0 255,170 6,170 11,205 Central Fe S&L/Cicero IL 09/06/2023 09/14/2028 4.500% Fixed 249,000 249,000 0 250,902 1,902 11,205 Community Bk & Tr Waco TX 11/01/2023 11/10/2028 5.050% Fixed 243,000 243,000 0 249,345 6,345 12,272 Liberty First Credit Union 01/23/2024 01/30/2029 4.150% Fixed 249,000 249,000 0 247,999 -1,001 10,334 Morgan Stanley Private Bank 02/28/2024 03/06/2029 4.350% Fixed 244,000 244,000 0 244,683 683 10,614 Carter Bank & Trust 03/08/2024 03/20/2029 4.300% Fixed 245,000 245,000 0 245,331 331 10,535 Mizrahi Tefahot Bank/LA 03/26/2024 03/07/2030 4.500% Fixed 244,000 244,000 0 246,501 2,501 10,980 CBC Federal Credit Union 05/03/2024 05/14/2031 4.650% Fixed 249,000 249,000 0 254,959 5,959 11,579 Celtic Bank 12/11/2024 12/20/2032 4.150% Fixed 249,000 249,000 0 247,962 -1,038 10,334 Total CDs $6,336,000 $6,336,000 $0 $6,366,905 $30,905 $260,107 MUNICIPAL BONDS: Miami -Dade Cnty FL Transit Sales 11/19/2021 07/01/2025 0.900% Fixed $375,000 $373,013 -$1,988 $370,995 -$2,018 $3,375 Austin TX Cmnty CIg 04/27/2022 08101/2025 0.992% Fixed 245,000 229,482 -15,518 241,595 12,113 2,430 Jobs Ohio Beverage Sys Stwd 04/27/2022 01/01/2026 2.034% Fixed 310,000 298,815 -11,185 304,343 2,778 6,305 Oklahoma City OK Econ Dev Trust 02/08/2022 03/01/2026 1.118% Fixed 300,000 292,833 -7,167 290,952 -1,881 3,354 New York St Urban Dev Dorp 08126/2022 03/15/2026 3.170% Fixed 190,000 187,925 -2,075 187,880 -46 6,023 Anchor Bay MI School Dist 07/01/2020 05/01/2026 1.250% Fixed 500,000 503,630 3,630 483,720 -19,910 6,250 Phoenix Az Civic Impt Corp 12/10/2021 07/01/2026 1.157% Fixed 135,000 134,150 -851 129,889 -4,261 1,562 San Juan CA Unif Sch Dist 11/09/2021 08/01/2026 1.201% Fixed 140,000 140,000 0 134,079 -5,921 1,681 District of Columbia Rev 01/18/2023 06/01/2027 4.232% Callable 350,000 349,734 -266 349,202 -532 14,812 District of Columbia Rev 02/14/2023 06/01/2027 4.232% Callable 400,000 397,684 -2,316 399,088 1,404 16,928 Phoenix Az Civic Impt Corp 03/30/2022 07/01/2027 1.257% Fixed 175,000 161,088 -13,913 164,047 2,959 2,200 Indiana St Fin Authority Rev 01/27/2023 07/15/2027 4.109% Fixed 1,000,000 1,000,000 0 998,470 -1,530 41,090 NY Personal Income Tax 12/09/2022 09/15/2027 5.051% Fixed 300,000 308,277 8,277 305,988 -2,289 15,153 Pima County AZ Revenue 11/09/2022 12/01/2027 5.382% Fixed 1,000,000 1,014,580 14,580 1,026,700 12,120 53,820 Wisconsin St Gen Fund Rev 02/21/2023 05/01/2028 4.330% Fixed 500,000 497,905 -2,095 500,650 2,745 21,650 Pima County AZ Revenue 11/22/2023 12/01/2028 5.961% Fixed 175,000 183,171 8,171 184,399 1,229 10,432 New York NY City Transitional 07/05/2023 02/01/2029 4.750% Callable 385,000 385,920 920 389,662 3,742 18,288 New York NY City Transitional 02/14/2024 02/01/2029 4.430% Callable 375,000 375,000 0 375,060 60 16,613 Wisconsin St Gen Fund Rev 03/13/2024 05/01/2029 4.346% Fixed 500,000 497,905 -2,095 500,225 2,320 21,730 Albertville AL 01/19/2024 06/01/2029 4.900% Fixed 235,000 241,103 6,103 239,583 -1,520 11,515 Middlesex County NJ 09/13/2023 08/15/2029 4.603% Fixed 250,000 248,115 -1,885 252,363 4,248 11,508 California St 10/24/2023 10/01/2029 5.100% Fixed 200,000 199,788 -212 206,190 6,402 10,200 New York NY City Transitional 12/05/2023 11/01/2029 5.050% Callable 300,000 308,451 8,451 307,035 -1,416 15,150 Palm Beach Cnty Fla 12/15/2023 12/01/2029 4.150% Fixed 265,000 263,614 -1,386 264,290 676 10,998 Palm Beach Cnty Fla 10/25/2024 12/01/2029 4.150% Fixed 500,000 499,300 -700 498,660 -640 20,750 Connecticut State 04/12/2024 05/15/2030 4.657% Fixed 140,000 140,000 0 142,047 2,047 6,520 Las Cruces NM Gross Recpts Tax 02/20/2025 06/01/2030 4.850% Fixed 150,000 152,775 2,775 152,615 -161 7,275 Palm Beach Cnty Fla 06/28/2024 06/01/2030 4.500% Fixed 740,000 740,000 0 748,747 8,747 33,300 Apache Junction AZ 08115/2024 07/01/2030 4.281% Fixed 825,000 830,973 5,973 813,458 -17,515 35,318 Virginia Sts Pub Bldg 05/24/2024 08/01/2030 4.830% Fixed 340,000 343,196 3,196 347,038 3,842 16,422 Corpus Christi TX ISD 12/30/2024 08/15/2030 4.450% Fixed 500,000 499,485 -515 499,595 110 22,250 New York City Transitional 02/07/2025 02/01/2031 4.560% Fixed 500,000 500,000 0 499,350 -650 22,800 Las Cruces NM Gross Recpts Tax 02/20/2025 06/01/2030 4.880% Fixed 145,000 147,577 2,577 147,546 -30 7,076 Portland OR Revenue 01/03/2025 06/01/2031 4.450% Fixed 470,000 468,684 -1,316 472,251 3,567 20,915 Santa Clara Valley CA 07/11/2024 06/01/2031 4.400% Fixed 300,000 299,103 -897 295,764 -3,339 13,200 San Francisco City & Cty CA 09/12/2024 09/01/2031 3.918% Fixed 460,000 460,000 0 440,468 -19,532 18,023 San Diego CA Public Fac 08/22/2024 10/15/2031 3.980% Callable 500,000 499,360 -640 483,170 -16,190 19,900 Oregon St Dept of Admin Svcs 02/05/2025 04/01/2032 4.353% Fixed 170,000 169,505 -495 168,530 -976 7,400 Spotsylvania County VA Econ Dev 09/05/2024 06/01/2032 4.200% Fixed 295,000 299,838 4,838 288,003 -11,835 12,390 Waterloo IA 01/16/2025 06/15/2032 4.160% Fixed 395,000 398,622 3,622 406,246 7,624 16,432 Connecticut State 08/27/2024 06/15/2032 4.160% Fixed 100,000 100,000 0 97,838 -2,162 4,160 Los Angeles CA 12/13/2024 09/01/2032 4.400% Fixed 275,000 275,000 0 268,252 -6,749 12,100 Total Municipal Bonds $15,410,000 $15,415,600 $5,600 $15,375,980-$42,370 $619,298 February 28, 2025 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturitv Coupon Callable Value Amount -Discount Value Gain/ -Loss Earninq FEDERAL BONDS: Federal Home Loan Bank Total Federal Bonds MONEY MARKET FUNDS: Money Market - Citizens Bank Money Market - Oppenheimer Total Money Market Funds GRAND TOTALS 09/28/2021 10/26/2026 1.180% Callable $500,000 $500,000 SO S476.810-$23,190 S5.900 $500,000 $500,000 $0 $476,810-$23,190 $5,900 Current Rate: 3.810% N/A $12,421,838 $12,421,838 $0 $12,421,838 $0 $473,272 Current Rate: 4.381% N/A 106,350 106,350 0 106,350 0 4,659 $12,528,188 $12,528,188 $0 $12,528,188 $0 $477,931 $34,774,188 $34,779,788 $5,600 $34,747,883-$34,655 $1,363,236 CITY PORTFOLIO BY PRODUCT TYPE CITY MATURITY SCHEDULE Par Value Current Average Municipal Federal Total %of Average Total %of Total Value Coupon Year CD's Bonds Bonds Par Value Total Coupon 2025 $1,468,000 $620,000 $0 $2,088,000 9.4% 2.8% CDs $6,336,000 18.2% $6,366,905 4.1% Municipal Bonds $15,410,000 44.3% $15,375,980 4.0% 2026 $494,000 $1,575,000 $500,000 $2,569,000 11.5% 1.7% Federal Bonds $500,000 1.4% $476,810 1.2% 2027 $487,000 $3,225,000 $0 $3,712,000 16.7% 4.4% Subtotal $22,246,000 $22,219,695 4.0% 2028 $2,407,000 $675,000 $0 $3,082,000 13.9% 4.6% Money Market $12,528,188 36.0% $12,528,188 2029 $738,000 $3,010,000 $0 $3,748,000 16.8% 4.5% Total $34,774,188 100.0% $34,747,883 2030 $244,000 $2,695,000 $0 $2,939,000 13.2% 4.5% Unrealized Gain / -Loss-$34,655 2031 $249,000 $2,375,000 $0 $2,624,000 11.8% 4.3% Prior Year Unrealized Gain /-Loss-$195,379 2032 $249,000 $1,235,000 $0 $1,484,000 6.7% 4.4% Totals $6,336,000 $15,410,000 $500,000 $22,246,000 100.0% 4.0% Investment Gain/ -Loss for 2025 $160,724 ,�(Illoney Market 36.0% $4,000,000 $3,000,000 $3,712,000 $2,569,uoo ,088,00 $3,748,000 $3,082,000 $2,939,000 Municipal Bonds $2,000,000 $1,484,000 44.3% $1,000,000 ",�deral Bonds 1.4% $0 2025 2026 2027 2028 2029 2030 2031 2032 FINANCIAL INDICES: One -Year Comparison 2/28/2025 2/28/2024 Change Treasury Yield Curve City'sAverage Coupon Rate 3.99% 3.29% 0.70% 6.00% Average Yield to Maturity 4.33% 4.65% -0.32% (excluding Money Market funds) 5.00% 4.00 % • •-T Federal Lending Rate 4.50% 5.50% -1.00% Prime Rate 7.50% 8.50% -1.00% 3.00% Treasury Rates: 1-Year 4.08% 5.01% -0.93% 2.00% 2-Year 3.99% 4.64% -0.65% 1.00% 3-Year 3.99% 4.43% -0.44% 5-Year 4.03% 4.26% -0.23% 0.00% 10-Year 4.24% 4.25% -0.01% 1-Year 2-Year 3-Year 5-Year 10-Year 20-Year 4.55% 4.51% 0.04% --o-2/28/2025 t2/28/2024