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01-28-2025HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JANUARY 28, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that a short-term gambling license for the McLeod County Pheasants Forever will be added to the agenda as Item 13.1. Motion by Burley, second by Sebesta, to approve the agenda with the additional item noted. Motion carried unanimously. 2. INVOCATION — Bethlehem United Methodist (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15832 — Resolution Accepting $500.00 Donation from Steve Cook & Kay Nelson to Sponsor the 2025 Sculpture Stroll "Judges Award" Within the Public Arts Program Motion by Czmowski, second by May, to approve Resolution No. 15832. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 14, 2025 (b) Summary of City Administrator Performance Review of January 14, 2025 Motion by May, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES January 28, 2025 CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club on April 17, 2025, and September 13, 2025 (b) Consideration for Approval of Resolution No. 15828 — Resolution to Dispose of Parks Department Surplus Property (Mowers) (c) Consideration for Approval of Resolution No. 15830 — Resolution Accepting Bid and Awarding Contract to Jacob Filk and Scott Rickeman for Rental of Agricultural Land (d) Consideration for Approval of Resolution No. 15831 — Resolution to Dispose of Streets Department Surplus Property (Plow Truck and Sign Truck) (e) Consideration for Approval of Purchase of Water Plant Work Truck (f) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Burley, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (Thepurpose of this portion of the agenda is to provide the Council with information necessary to craft wisepolicy. Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.) 8. PUBLIC ARTS COMMISSION 2025-2026 SCULPTURE STROLL Lynn Neumann, Director of Parks/Recreation/Community Education, presented before the Council. Ms. Neumann explained that the Public Arts Commission met on January 8, 2025, to review the submissions for the 2025-2026 Sculpture Stroll and selected the sculptures that will be featured in the upcoming Sculpture Stroll. 34 submissions from 15 artists were received. The Commission selected 11 rotating pieces to be displayed throughout Hutchinson. Additionally, two additional sculptures have been selected from the remaining submissions. Ridgewater College and Citizens Bank are privately funded locations that choose their pieces from the remaining entries. Ms. Neumann displayed the proposed lineup which included pictures of each sculpture along with their designated locations. 9. CREEKSIDE YEAR END REPORT Andy Kosek, Creekside Soils Manager, presented the department's year end report. Mr. Kosek provided an overview of the Refuse Fund, which includes monthly garbage collection and disposal of municipal solid waste and source -separated organic material. The garbage fees collected from residents are used to pay the contracted hauling/collection service for both municipal solid waste and source -separated organic material, landfill disposal charges, white goods pick up items and expenditures for the source -separated operations. Included within the refuse fund is the covered 2 CITY COUNCIL MINUTES January 28, 2025 aerated static pile composting system and the Compost it Right! Campaign. Mr. Kosek also reviewed the Compost Fund which includes Creekside's drop-off site for compostable and recyclable materials at no charge to residents and contractors. Creekside then produces, markets, and distributes bulk and bagged compost mixtures and bulk/bagged colored mulches from these materials. The current sales territory for these products includes 13 states from the Midwest to the Intermountain West. Mr. Kosek noted that objectives for 2025 include hosting a Creekside open house event, establishing community partners to assist in bringing continual attention to the Compost it Right! program, exploring conducting commercial organics/food waste collection pilot programs, and identifying a wood waste (mulch) market/outlet. Council Member Burley commented on the value of the leaf vacuuming service and the amount of leaves that come into Creekside for processing. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 25-851 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, ANNEXING LAND LOCATED IN HASSAN VALLEY TOWNSHIP, MCLEOD COUNTY, MINNESOTA PURSUANT TO MINNESOTA STATUTE §414.033, SUBD. 2(3), PERMITTING ANNEXATION BY ORDINANCE Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum explained that a public hearing was held last week at the Planning Commission for the annexation petition submitted for the Albrecht property. The property has been purchased by an individual who intends to develop it. Motion by May, second by Czmowski, to approve first reading of Ordinance No. 25-851. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 15829 — RESOLUTION AMENDING POSITION CLASSIFICATION TABLE RELATED TO CITY ENGINEER/ASSISTANT PUBLIC WORKS DIRECTOR POSITION Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that the current Project/Environmental/Regulatory Manager has resigned and due to an unsuccessful search for a City Engineer in 2024, staff is recommending to alter the City Engineer position description to include additional responsibilities, mainly supervisory responsibility of all Engineering staff and regulatory oversight. The position title would also change to include "Assistant Public Works Director". This change would formally designate the position as the backup to the Public Works Director position. Additionally, the Project/Environmental/Regulatory Manager position would be removed from the position classification table. The updated position description for the City Engineer/Assistant Public Works Director position was reviewed and graded by the City's compensation consultant, Keystone Compensation. CITY COUNCIL MINUTES January 28, 2025 Motion by Czmowski, second by Burley, to approve Resolution No. 15829. Motion carried unanimously. 12. APPROVE/DENY CITY CENTER SPACE NEEDS STUDY PROPOSAL BY HMA ARCHITECTS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that in October 2024, the Council authorized a Request for Proposals for building improvements to the City Center. The current City Center is a former grocery store that was converted into Hutchinson City Center in 1993 and there haven't been major changes to the building since that time. One of the goals of this study is to determine how to utilize the space left by the DMV after their move to the new police station. In addition, an analysis of the additional space that is available with a decrease in staffing levels over the past several years will be completed. It is increasingly difficult to work with and find parts for old cubicles and desks. Noting that work spaces have changed over the past 30 years, staff wants to ensure the building remains functional for the long term and meet the needs of the current workforce. 14 responses to the RFP were submitted of which staff interviewed six. Through the process, staff is recommending HMA Architects out of St. Cloud to conduct the space needs study. Motion by Czmowski, second by May, to approve accepting proposal from HMA Architects for the City Center space needs study. Motion carried unanimously. 13. APPROVE/DENY ADOPTING LEGISLATIVE PRIORITIES FOR 2025 Matt Jaunich, City Administrator, noted that as done in previous years, he is asking the Council to consider adopting a set of legislative priorities for the upcoming year. As in past years, this would be a document that staff and officials would use to communicate its legislative concerns/issues both to the public and to local legislators and could be a document to use when trips are made to the State Capitol. The proposed legislative priorities for 2025 have many carry overs from last year's list with some revisions/additions related to transportation, economic development and housing. Motion by May, second by Sebesta, to adopt 2025 legislative priorities. Motion carried unanimously. 13.1 APPROVE/DENY ISSUING SHORT-TERM GAMBLING LICENSE TO MCLEOD COUNTY PHEASANTS FOREVER ON MARCH 8, 2025 Matt Jaunich, City Administrator, noted that this application was submitted to administration since the last Council meeting and due to the timing of submitting to the State of Minnesota, staff is requesting that the application be considered this evening. Motion by May, second by Czmowski, to approve issuing gambling license to McLeod County Pheasants Forever on March 8, 2025, at McLeod County Fairgrounds. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, 11 CITY COUNCIL MINUTES January 28, 2025 performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Public Arts Commission Minutes from June 12 and September 11, 2024 (b) Planning Commission Minutes from September 17, October 15 and December 16, 2024 (c) City of Hutchinson Preliminary Financial Report and Investment Report for December 2024 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE Dave Sebesta — Council Member Sebesta provided an update from the Mid -Minnesota Development Commission where transportation is still a major issue. Volunteer drivers are needed to help with transportation needs. Pat May — Council Member May provided an update from the EDA Board with several exciting developments occurring. Chad Czmowski — Council Member Czmowski noted that the State Theater has new owners and will be opening up February 1, 2025. Tim Burley — Council Member Burley provided an update from the Compost it Right! program. He suggested users follow the Compost it Right! program on social media as they offer very valuable information. He also noted that the carpet improvement project at the library should be completed soon with the library opening again next week. Gary Forcier — Mayor Forcier provided an update from the Airport Commission on topics such as FBO search, fuel sales, and renting of agricultural land. He provided an update from the HRA Board speaking of grants available for home improvements as well as providing housing statistics. He also provided an update from the Resource Allocation Committee related to upcoming street improvement projects and the water meter replacement project. ADJOURNMENT Motion by May, second by Burley, to adjourn at 6:25 p.m. Motion carried unanimously.