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cp01-14-25HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 14, 2025 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — One Book, One Community (b) Resolution No. 15823 — Resolution Accepting Cash Donations from Culvers Hutchinson, Village Ranch and Hutchinson Elks Lodge for Fireman's Park Project (c) Resolution No. 15824 — Resolution Accepting Cash Donation from Blue Line Club Inc. for Improvements to the Burtch Arena Boys Locker Room (d) Resolution No. 15825 — Resolution Accepting Cash Donation from Village Ranch for Hutchinson Police Department Future Equipment Purchases PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 19, 2024 (b) Organizational Meeting of January 2, 2025 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of 2025 License Renewal for Jen's Catering & Sweet Treats Food Truck CITY COUNCIL AGENDA —January 14, 2025 (b) Affirmation of Board Appointments/Reappointments 1. Appointment of Kathy Hochsprung to Senior Advisory Board to January 2028 2. Appointment of Susan Cosner to Senior Advisory Board to January 2028 3. Reappointment of Jonny Block to EDA Board to December 2030 (c) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees on January 31, 2025, at Art's Place (d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on February 8, 2025, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters on April 12, 2025, at Hutchinson Elks Club (f) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. FRANKLIN SITE IMPROVEMENT PROJECT (LETTING NO. 3, PROJECT NO. 25-03) (a) Approve/Deny Resolution No. 15826 — Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Approve/Deny Resolution No. 15827 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. LIQUOR HUTCH YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Utilities Commission Minutes from November 27, 2024 b) Liquor Hutch Quarterly Report 2 CITY COUNCIL AGENDA —January 14, 2025 NHSCELLANEOUS 12. STAFF UPDATES 13. COUNCIL/MAYOR UPDATE ADJOURNMENT u .= HUTG11INSON A CITY ON PURPOSE. PROCLAMATION Whereas: The City of Hutchinson believes connecting citizens as individuals in a common purpose is a powerful means of building a stronger community, Whereas: The City of Hutchinson believes strong communities create a stable and supportive society, Whereas: The City of Hutchinson believes citizens of all ages who feel a sense of belonging tend to lead happier and healthier lives, Whereas: The City of Hutchinson recognizes that the "One Book, One Community" choice of Cary J. Griffith's Gunflint Falling: Blowdown in the Boundary Waters expands a sense of community through a wide-ranging discussion. Now, Therefore, I, Gary Forcier, Mayor of Hutchinson, Minnesota, do hereby proclaim the month of January 2025 as "One Book, One Community" Month IN WITNESS WHEREOF, I have hereunto set my hand this 14' day of January, 2025 Gary T. Forcier, Mayor City of Hutchinson, Minnesota CITY OF HUTCHINSON RESOLUTION NO. 15823 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Culvers Hutchinson $356.02 12/19/2024 Village Ranch $2,000.00 12/19/2024 Hutchinson Elks Lodge $1,000.00 12/19/2024 WHEREAS, such donations have been contributed to the City of Hutchinson Fire Department towards Fireman's Park. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 14th day of January 2025. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15824 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Blue Line Club Inc $9,131.10 12/30/2024 WHEREAS, such donations have been contributed to the City of Hutchinson Parks & Recreation Department towards improvements to the Burich Arena boys locker room. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 14th day of January 2025. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15825 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Village Ranch $2,000.00 12/19/2024 WHEREAS, such donations have been contributed to the City of Hutchinson Police Department towards future equipment purchases. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 14th day of January 2025. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING NHNUTES THURSDAY, DECEMBER 19, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held. (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15804 — Resolution Accepting $250.00 Donation from Hutchinson Jaycees and $500.00 Donation from Kim Kotzer -State Farm for Fireman's Park Project Motion by Czmowski, second by Sebesta, to approve Resolution No. 15804. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of December 10, 2024 Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of 2025 License Renewals (b) Consideration for Approval of 2025 Invocation Schedule CITY COUNCIL AGENDA —December 19, 2024 (c) Appointment of Tom Lambert to Hutchinson Utilities Commission to December 2029 (d) Consideration for Approval of Memorandum of Agreement with MNPEA (Police Officers' Union) (e) Consideration for Approval to Purchase Oddfellows Park Playground Equipment (f) Consideration for Approval of Adoption of Hutchinson Downtown Plan (g) Consideration for Approval of Resolution No. 15802 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Danielson Addition With Favorable Planning Commission Recommendation (h) Consideration for Approval of Resolution No. 15803 — Resolution Adopting Findings of Fact and Reasons for Approval of a Lot Split at 305 Adams Street NE With Favorable Planning Commission Recommendation (i) Consideration for Approval of Resolution No. 15816 — Resolution to Dispose of Surplus Property (Creekside Blending Line Equipment) (j) Consideration for Approval of Resolution No. 15817 — Greater Minnesota Transportation Alternatives Grant Support for Grant Application (k) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Sebesta, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE LVIlVIUNICATIONS REQUESTS AND PETITIONS purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. REVIEW OF COUNCIL MEMBER APPOINTMENTS TO CITY BOARDS AND COMMISSIONS Matt Jaunich, City Administrator, noted that at the organizational meeting set for January 2, 2025, the Council appointments to boards and commissions will be on the agenda. He asked that the Council review the current appointments and voice if any council members would like to make any changes to the boards/commissions that they sit on. All council members expressed they are comfortable with the boards and commissions they serve on. UNFINISHED BUSINESS NEW BUSINESS 2 CITY COUNCIL AGENDA —December 19, 2024 9. APPROVE/DENY RESOLUTION NO. 15805 — ADOPTING THE 2025 CITY OF HUTCHINSON FEE SCHEDULE Justin Juergensen, Assistant Finance Director, presented before the Council. Mr. Juergensen stated that some items to note are that there is a 5% increase to the refuse charges, 8% stormwater increase and some miscellaneous fee increases on the Park and Recreation fee schedule. Motion by Burley, second by Sebesta, to approve Resolution No. 15805. Motion carried unanimously. 10. APPROVE/DENY RESOLUTION NO. 15818 - RESOLUTION ADOPTING 2025 COMPENSATION PLAN, POSITION CLASSIFICATION TABLE AND PAY GRID Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that the proposed plan includes a few edits from last year's plan, specifically how internal transfers are handled, the definition of an internal transfer, and a slight adjustment to how pay increases are processed for anniversary increases that fall in the middle of a pay period. The proposed plan reflects a pay grid shift of 4% from the 2024 ranges. This market adjustment is recommended per the results of research and discussion conducted by the Wage Committee. The position classification table includes some position reclassifications to a different pay grade and the addition of a Fire Inspector/Firefighter position. Motion by Czmowski, second by Burley, to table this item until action has been taken on Item 14 on the agenda. Motion carried unanimously. Motion by May, second by Czmowski, to approve Resolution No. 15818. Motion carried unanimously. 11. APPROVE/DENY RESOLUTION NO. 15819 - RESOLUTION ADOPTING 2025 SEASONAL/ TEMPORARY/PART-TIME COMPENSATION PLAN, PAY LEVEL TABLE AND PAY SCHEDULE Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland noted that the seasonal/temporary/part-time pay scheduled was last updated in 2022. During Wage Committee discussions, it was determined that the Seasonal/Temporary/Part Time pay schedule will typically be increased by half of what the regular pay grid will be adjusted annually. For 2025, this means a 2% shift in this pay schedule. Motion by Czmowski, second by Forcier, to approve Resolution No. 15819. Motion carried unanimously. 12. APPROVE/DENY 2025 ENTERPRISE FUND BUDGETS Resolution No. 15806 — Resolution Approving 2025 Liquor Fund Budget �a) b) Resolution No. 15807 — Resolution Approving 2025 Water Fund Budget Resolution No. 15808 — Resolution Approving 2025 Wastewater Fund Budget �c) d) Resolution No. 15809 — Resolution Approving 2025 Stormwater Fund Budget Resolution No. 15810 — Resolution Approving 2025 Refuse Fund Budget �e) f) Resolution No. 15811 — Resolution Approving 2025 Compost Fund Budget Andy Reid, Finance Director, presented before the Council. Mr. Reid reviewed the various enterprise fund budgets and noted that some minor changes have been made to the budgets to include employee changes to the City's health and dental plans through open enrollment. In total, these funds will transfer $870,000 of excess profits into the General Fund. Without these transfers, the city tax levy would need to increase by an additional 10% and the median home value would pay an additional $135.00 in city taxes for 2025. Mr. Reid explained that enterprise funds are governmental operations that are financed and operated in a manner similar to private business. One major reporting difference from governmental funds is that each fund's capital assets are depreciated over their useful lives. The depreciation expense on the P&L typically results in a net loss but it is noted that deprecation is a non -cash expense and does CITY COUNCIL AGENDA —December 19, 2024 not affect the fund's cash flow. It was noted that the cost of the hard goods pickup program has increased significantly over the years and therefore an increase in the refuse fund accounts for that. Motion by May, second by Czmowski, to approve Resolution No. 15806, 15807, 15808, 15809, 15810 and 15811. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15812 — RESOLUTION ADOPTING 2025 GENERAL FUND BUDGET Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that there are two scenarios for the Council to consider in adopting the general fund budget. Scenario 1 includes the new Fire Inspector position with a 3/1/25 start date and sees a general fund tax levy increase of 5.8% which is down from a proposed increase of 8.6% presented in September. Scenario 2 does not include the Fire Inspector position which reduces the tax levy by $93,056 and sees a general fund tax levy increase of 4.4%. Mr. Reid noted that wages and benefits are the most significant when it comes to tax levy increases. Council Member Czmowski recommended leaving the Fire Inspector position in the budget and noted that he is fine with using water/wastewater funds for purchase of the fire ladder truck but reminded the Council that they will have to be okay with bonding for infrastructure improvements for future developments. Mr. Jaunich noted that a decision does not have to be made tonight on specific funding for the ladder truck. A payment will be required in late 2025/early 2026. Undesignated capital improvement funds or water/wastewater funds can be used for that payment. Mayor Forcier commented that he would like to keep the proposed Fire Inspector position in the budget. Motion by May, second by Czmowski, to approve Resolution No. 15812 which includes Scenario 1 with a general fund budget of $15,709,729.00. Motion carried unanimously. 14. APPROVE/DENY RESOLUTION NO. 15813 — RESOLUTION ADOPTING THE 2025 GENERAL FUND AND DEBT SERVICE FINAL TAX LEVIES Andy Reid, Finance Director, presented before the Council. Mr. Reid noted two scenarios are options: Scenario 1 includes debt for the fire ladder truck; Scenario 2 removes the fire ladder truck debt. Mr. Reid spoke about the difference between from borrowing from ourselves, borrowing from a third party or paying cash. Scenario 1 would have a total tax impact of 5.7% and Scenario 2 would have a total tax impact of 4.9%. It was noted that there are enough funds in reserves to make the first payment on the fire ladder truck. Motion by May, second by Czmowski, to approve Resolution No. 15813 which includes Scenario 2 with a tax levy amount of $9,276,413. Motion carried unanimously. 15. APPROVE/DENY RESOLUTION NO. 15814 — RESOLUTION ADOPTING 2025 HRA FINAL TAX LEVY Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the HRA's 2025 statutory levy limit is $287,521, however the HRA Board is requesting a lower levy of $170,000. This levy represents a 3% increase from the 2024 levy of $165,000. Motion by Czmowski, second by Burley, to approve Resolution No. 15814 in a levy amount of $170,000. Motion carried unanimously. 16. APPROVE/DENY RESOLUTION NO. 15815 — RESOLUTION ADOPTING 2025 EDA FINAL TAX LEVY .19 CITY COUNCIL AGENDA —December 19, 2024 Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the EDA's 2025 statutory levy limit is $281,771 which is the levy amount the EDA Board is requesting. This levy represents a 3.3% increase over the 2024 levy of $272,842. Motion by Czmowski, second by May, to approve Resolution No. 15815 in a levy amount of $281,771. Motion carried unanimously. 17. APPROVE/DENY FIVE YEAR CAPITAL IMPROVEMENT PLAN Andy Reid, Finance Director, explained that the five-year capital improvement plan forecasts the City's capital expenditures over the next five years by department and potential funding sources. Mr. Reid noted that projects are not approved by being on the CIP and monies are not appropriated for the projects. Purchases over $50,000 require City Council approval which provides the Council an opportunity to discuss the proposed purchase in more detail. The CIP is a fluid document that is updated periodically throughout each year. Some projects get pushed back to later years, some projects drop off and some projects move up in years depending on priorities and opportunities. Mr. Reid noted that the Facilities Committee, Fleet Committee and Resource Allocation Committee are instrumental in continually shaping the priorities of several major components within the CIP. Mr. Reid also reviewed the city plans funded by local government aid which include the Facility Plan, Playground Replacement Plan, Miscellaneous Infrastructure Maintenance Plan and Equipment Replacement Fund along with some undesignated funds in the Capital Projects Fund. Motion by May, second by Czmowski, to approve five-year capital improvement plan. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for November 2024 NHSCELLANEOUS 19. STAFF UPDATES Matt Jaunich — Mr. Jaunich reminded the Council of the City's holiday hours and the organizational meeting on January 2, 2025. He noted that no snow emergency is being declared tonight but plows will be out cleaning streets. Mr. Jaunich also noted that he wants to have a conversation with the Council in early 2025 regarding the City's compensation plan and how the City pays employees. He also asked the Council to inform him of any changes they would like made to the budget process. 20. COUNCIL/MAYOR UPDATE Council Member Czmowski noted that the Park Elementary ice rink is open. Council Member May provided an update from the Bicycle/Pedestrian Committee which included the purchase of Stryder bikes for students to use. Mayor Forcier asked residents to adopt a fire hydrant and clean out snow from fire hydrants on their property to aid firefighters. He also requested residents to remove snow from vents 5 CITY COUNCIL AGENDA —December 19, 2024 and gas meters on their homes. ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 6:40 p.m. Motion carried unanimously. on MINUTES HUTCHINSON CITY COUNCIL SPECIAL ORGANIZATIONAL MEETING THURSDAY, JANUARY 2, 2025 — 5:30 P.M. 1. INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBERS: ♦ MAYOR GARY T. FORCIER ♦ COUNCIL MEMBER PATRICK MAY ♦ COUNCIL MEMBER CHAD CZMOWSKI 2. CALL TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Pat May, Dave Sebesta and Tim Burley. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. Motion by Czmowski, second by Burley, to approve the agenda as presented. Motion carried unanimously. 3. CONSENT AGENDA (a) RESOLUTIONS 1. RESOLUTION NO. 15820 - Appointing Matthew Jaunich as City Administrator for 2025 2. RESOLUTION NO. 15821 - Designating Official Newspaper as McLeod County Chronicle 3. RESOLUTION NO. 15822 - Designating Depositories of City Funds in Commercial Banks and Institutions Motion by May, second by Sebesta, to approve Resolution Nos. 15820, 15821 and 15822. Motion carried unanimously. (b) CONSIDERATION OF 2025 CITY CALENDAR Motion by Czmowski, second by May, to approve 2025 city calendar. Motion carried unanimously. 4. OLD BUSINESS 5. NEW BUSINESS (a) Selection of Council's Vice President — Chad Czmowski Organizational Meeting Minutes — January 2, 2025 (b) Designation of Council Representatives to Boards & Commissions: 1. AIRPORT COMMISSION — Gary Forcier 2. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad Czmowski and Pat May 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary Forcier 4. LIBRARY BOARD — Tim Burley 5. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad Czmowski 6. PLANNING COMMISSION — Dave Sebesta 6. PUBLIC ARTS COMMISSION — Pat May 7. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE — Pat May 8. SUSTAINABILITY BOARD — Tim Burley (c) Designation of Council Representatives to Other Standing Boards/Committees: 1. MID-MINNESOTA COMMISSION — Dave Sebesta 2. JOINT PLANNING BOARD — Dave Sebesta 3. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier 4. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator Matthew Jaunich, Mayor Gary Forcier 5. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and Chad Czmowski 6. WAGE COMMITTEE — Pat May and Dave Sebesta Chad Czmowski 7. LABOR UNION NEGOTIATION COMMITTEE — Gary Forcier and Tim Burley 8. MARKETING AND BRANDING COMMITTEE — Tim Burley and Pat May (d) Designation of Council Representatives to Other Temporary Committees: 1. LAKES/RIVER BASIN STUDY TECHNICAL ADVISORY PANEL (TAP) — Gary Forcier and Chad Czmowski Motion by May, second by Sebesta, to approve Items a-d. Motion carried unanimously. (e) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Burley, to approve check register. Motion carried unanimously. 6. MISCELLANEOUS 7. ADJOURNMENT Organizational Meeting Minutes — January 2, 2025 Motion by Czmowski, second by May, to adjourn at 5:37 p.m. Motion carried unanimously. To: Mayor and City Council From: Stephanie Nelson, HR/Admin Technician Date: January 2, 2025 Subject: 2025 License Renewals The following establishment has applied for a 2025 license renewal. The appropriate paperwork has been submitted. Please approve the following license: Food Truck Jen's Catering & Sweet Treats HUTCHINSON A CITY ON PURPOSE. BOARDS/COMMISSION INTEREST FORM www.ci.hutchinson.mn.us Hutchinson City Center, 111 Hassan St. SE, Hutchinson PIN Name: "Dona Fax # (320) 234-4240 Phone # (320) 587-5151 Address: N 1-tiuctin Y� rr, r,\ S 53 S ZJ Home Phone #: Cell Phone #: a S Ll 1 9 Soo Occupation: 46L+-U-" Place of Employment: Educational Background: Q CA Number of years as Hutchinson Resident: g rl Work Phone #: Email Address: " I am interested in serving on the following City Board or Commission: ❑ Airport Commission (5 yr. term) ❑ Bicycle/Pedestrian Advisory Committee (3 yr. term) ❑ Charter Commission (4 yr. term) ❑ HRA Board (5 yr. term) ❑ EDA Board (6 yr. term) ❑ Library Board (3 yr. term) ❑ Park/Rec/Comm Ed Board (3 yr. term) ❑ Planning Commission (5 yr. term) ❑ Police Civil Service Commission (3 yr. term) ❑ Public Arts Commission (3 yr. term) Senior Advisory Board (3 yr. term) j Sustainability Advisory Board (3 yr. term) Utilities Commission (5 yr. term) -OVER- Explain why you are interested in this boa rd/commission: _Bc G _aQ b-P—)Ieue c,--,fih e /Jen i, o-i /krZttc Gv-J- `� (7i fo Qom._ � ,�.0 1-c�a �.n�e �� • - _ Please describe any prior/current experience that may relate to serving on this board/commission:�GZLY f_)_� gt,0 G-o 0cc .0 o), r,,iA a - Please list Other Municipal Boards and/or Commission you may have served. Years Served 1.) to 2.) to 3.) to 4.) to Please return completed form to Melissa Starke at City Center, 111 Hassan Street SE, if you are interested in serving on any of the above boards/commissions. We thank you for your interest, This form will be placed on file and we will refer to the file as openings occur. HUTCHINSON A CITY ON PURPOSE. BOARDS/COMMISSION INTEREST FORM www.ci.hutchinson.mn.us Hutchinson City Center, 111 Hassan St. SE, Hutchinson MN Name: Address: - I ! 4, 0 htweAC l 16f S W Home Phone #: N A Cell Phone #: 32Z 3 Occupation: R�f,' red Place of Employment: fi✓/,'� Educational Background: J4S f Number of years as Hutchinson Resi Fax # (320) 234-4240 Phone # (320) 587-5151 Work Phone #: NIA Email Address: hoGP�n Dr'�0. VpQ ,0-t I am interested in serving on the following City Board or Commission: ❑ Airport Commission (5 yr. term) • Bicycle/Pedestrian Advisory Committee (3 yr. term) ❑ Charter Commission (4 yr. term) ❑ HRA Board (5 yr. term) ❑ EDA Board (6 yr. term) ❑ Library Board (3 yr. term) ❑ Park/Rec/Comm Ed Board (3 yr. term) ❑ Planning Commission (5 yr. term) Police Civil Service Commission (3 yr. term) ❑ Public Arts Commission (3 yr. term) )� Senior Advisory Board (3 yr. term) ❑ Sustainability Advisory Board (3 yr. term) ❑ Utilities Commission (5 yr. term) -OVER- Explain why you are intereste il in this. board/commission: 0(4 t0Dirkol W ` -) odolsoytA axTiDa Please describe any prior /curmn! t a erience that may r late to serving i �" board/cprr�ilMission: YICe!r^ M&ttDd C f Tail-) PT-0 VD 01 o t- L r r o r Pn i f), Please List Other Municipal Boards and/or Commission you may have served. Years Served 1.} to 2.} to 3.} to 4.) to Please return completed form to Melissa Starke at City Center, 111 Hassan Street SE, if you are interested in serving on any of the above boards/commissions. We thank you for your interest. This form will be placed on file and we will refer to the file as openings occur. HUTCHINSON CITY COUNCIL HUTCHINSW Request for Board Action A CITY ON PURPOSE, Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 1/14/2025 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor at Art's Place located at 35 1 st Avenue SW for an event the organization is holding on January 31, 2025. The Hutchinson Jaycees are a nonprofit organization and meet the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees on January 31, 2025, at Art's Place. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: N1 Alcohol & Gambling Enlorcement Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number ► a I \'1\87 �q I I �1_ I413c6La Address City State Zip Code MN &,3uC] j r�ry� 9 Z� SJ • 0.1. l�L n Name of person making application Business phone Home phone '�Sw 'u C[ 52"ZIZ Date(s) of event Type of organization iJ au Z&Z5 ❑ Club ❑ Charitable ❑ Religious F.?j] Other non-profit Organization officer's name City II State Zip Code t'7 k .1 0n MN S555� aw;5 t_r 1'/ Organization officer's name City State Zip Code MN Organization officer's name City State Zip Code MN Organization officer's name City State Zip Code MN Location where permit will be used. If an outdoor area, describe. 44 ?ic L,r, 35 0 � Aft . sw Rukt'ns d,MN 55 350 ifthe -applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. h JC MZM" w'Jt k pcvtj bar `(,,�o 5ONJ�` 6 ' �.li !1V4-6Crs arr-- 'q.5 c� ►td x w�11 b<- re"t [ &-'" . If the applicant will carry liquor liability insurance please provide the carrier's name and amount of c ver ge. -C- i APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Fee Amount Date Fee Paid Date Approved Permit Date City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID EMAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGIE.TEMPORARYAPPLICATION STATE.MN.US RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Issuing Short Term Gambling License to Crow River Cutters Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 1/14/2025 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on February 8, 2025, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve Issuing Short Term Gambling License to Crow River Cutters on February 8, 2025. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application Type El Term Date(s) S �Z� — 2 20Z5� Fee: $30.00 Month/DawTear — Month/Dai/Year Organization Information C�2 nw 2�v�e+2 Ctrt� "p-r is 3ZD 58 3 11-7 Name Phone Number Address where regular meeting are held City State Zip Federal or State ID: Day and time of meetings? Is this organization organized under the laws of the State of Minnesota? yes ❑ no Ov How long has the organization been in existence? ?cj� How may members in the organization?r What is the purpose of the organization? C-D(X%0KE 15 ONF--V e Sew F Ik4 In whose custody will organization records be kept? +tits L-of, 3ZO 56S 1375 Name Phone Number i55 uuL R� s W Flo- NlNsoX) 9A.) 55356 Address CiLv State zip Duly Authorized Officer of the Organization Information "lam Lfte True Name 75S' �Tu oL e, caw Residence Address 3ZO 583- /37. Phone Number �dY�►-4tuso+u �tN 55v5V City State Zip Date of Birth: Place of Birth: Month/day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: 141t 66e vwuy City State ❑ yes Xno 1 City of Hutchinson Applicalion for Gambling Devices License Page 2 of 3 under Minnesota Statute True Name 1S5IT110c. Rd ScJ Residence Address Date of Birth: r�g3 t�-75 Phone Number l��f�F«/�oc1 a% S"S3sy City State Zip Place of Birth: 411&," e.�Y Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ,kno If yes, explain: How long have you been a member of the organization? akm- !o Yes Game Information Location #1 iAd,LWt> OCOVcL anoVwa s ago �S'l a Name of location where game will be played Phone Number 040 C0--ru" AOC SO l r iNsc� �5�350 Address of location where game will be played / City State Zip Date(s) and/or day(s) gambling devices will be used: through 2 gl2OZ �j AM C/ AM Hours of the day gambling devices will be used: From % To Maximum number of player: Will prizes be paid in money or merchandise? money Xmerchandise Will refreshments be served during the time the gambling devices will a used? 'yes ❑ no If es, will a char a be made for such refreshments? ❑ es no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM - Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City nfHutchinson Application for Gambling Devices License Page 3 of 3 Officers of the list additional names on Name ✓fox Residence Address L. 60A m. ja 146j c: / Name l b 7�9- 10sA 4vz Residence Address Name Residence Address Officers or Other Persons Paid for Services Information Name Residence Address Name Residence Address Name Residence Address trate sheet) If i� Title #(4W&Aj-(Px) AW �SSD City State Zip t5 .-cEt2E?'4X Title Alf�� l Ciry State Zip Title City State zip ra , list additional names on se arate sheet) f Title City State ZiP Title City State Zip Title Oil; State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota tatutes Chapter 349)? Gambling Manager Wyes Elno Authorized Officer yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the info tion submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 r lating to gambling and I will familiarize myself with the contents thereof. Signature o uthorized off cer of organization Date i"06 lxw- Signature ofgambling manager of organization Date City Council ❑ approved ❑ denied Notes: RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve/Deny Issuing Short Term Gambling License to Crow River Cutters Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 1/14/2025 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 12, 2025, at the Hutchinson Elks Club. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve Issuing Short Term Gambling License to Crow River Cutters on April 12, 2025. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CJ °.f e 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application T e ❑ Short Term Date(s) �� xo2$" - 10 aoa s' Fee: $30.00 Month/DaulYear — Month/Da i /Year Orgmization Information c71'*rf 5 A/A/ row 3Zo 03 0 Name Phone Number 75r �uy(r �2D 5 c.J F/yTrWiA:*W AW 553S-Z' Address where regular meeting are held City State zip Federal or State ID: Day and time of meetings? Is this organization organized under the laws of the State of Minnesota? yes ❑ no 000-1 How long has the organization been in existence? 'r— How may members in the organization? What is the purpose of the organization? A&mw& -*W -*W e*lA61r swor e Atwr In whose custody will organization records be kept? LDfg 3ZO 5$ 3 lays Name Phone Number IZ SW ffi�/SOj, WXJ —4r,350 Address Cia State zip Duly Authorized Officer of the Organization Information Low ?v $831975 True Name Phone Number A& SW hW."i 15CAJ sX350 Residence Address City State zip Date of Birth: Place of Birth: tu'� Month/day/year City State Have you ever been convicted of any crime other than a traffic / offense? El yes o If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 dified under Minnesota Statute §349) �Zd Sg3 !3?S True Name Phone Number 705MyuL C'S scv RAI Residence Address City �Staate Zip Date of Birth: Place of Birth: elf."Y Month/day/year Ci State Have you ever been convicted of any crime other than a traffic offense? Elyes o If yes, explain: How long have you been a member of the organization? Et- !o Game Information Location #1 /-fv?a,V1*AW ILK'S Name of location where game will be played Phone Number #WY 7 C*sr NAI sr-wo Address of location where game will be played // City State zip devices be !l ZO2-5- through 'L / i" s Date(s) and/or day(s) gambling will used: To Hours of the day gambling devices will be used: From t Maximum number of player: Will prizes be paid in money or merchandise? Xmoney merchandise devices be Xyes ❑ no Will refreshments be served during the time the gambling will used? If ves, will a char a be made for such refreshments? es ❑ no Game Information 01 Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To RM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Organization (if necessary, list additional names on se arate sheet) Name ✓pox 3 Residence Address L E0Av412L I-AfScC/ Name Lb79;- -705--A 40eF _ Residence Address Nance Residence Address e6l b C:;� Title #rldG 144440 AW 6a 950 City State zip Scc,eE7-,+,4y Title A/ v- 5 25 City State zip Title State Officers or Other Persons Paid for Services Information ( f necessary, list additional names on separate sheet Name Residence Address Name Residence Address Name Residence Address Title City State zip Title City State zip Title City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota tatutes Chapter 349)? Gambling Manager wyes ❑ no Authorized Officer >dyes ❑ no /yaf— Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the info tion submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 r lating to gambling and I will familiarize myself with the contents thereof. _ /;/c3 2-4v Signature of uthorized officer of organization / Date lP/ /S 1/xz# Signature of gambling manager of organization Internal Use City Council ❑ approved ❑ denied Notes: Date CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 1/3/25 - 1/14/25 Check Date Check # Name Description Amount 1/3/2025 300007 ESRI INC ESRI MAINTENANCE RENEWAL- IT 9,603.00 1/14/2025 300008 35 BLUE PROPERTY GROUP UB REFUND 35.85 1/14/2025 300009 ABELSON, LORI UB REFUND 125.00 1/14/2025 300010 BASSETT, NATHAN & ANNE UB REFUND 140.62 1/14/2025 300011 FLECK, JAYDEN UB REFUND 43.82 1/14/2025 300012 JLG INVESTMENT PROPERTIES LLC UB REFUND 93.25 1/14/2025 300013 MARTINEZ, GUILLERMOTELLEZ UB REFUND 96.04 1/14/2025 300014 MEDIA NEWS GROUP UB REFUND 149.77 1/14/2025 300015 PETERS, MERYL UB REFUND 39.13 1/14/2025 300016 PLATISHA, CHARLES UB REFUND 34.77 1/14/2025 300017 WICKLUND, JONATHAN UB REFUND 155.08 1/14/2025 300018 ABDO PREP OF COLLECTION DATA FORM - FINANCE 250.00 1/14/2025 300019 ACE HARDWARE- 1315 REPAIR& MAINTSUPPLIES- MULTIPLE DEPTS 487.91 1/14/2025 300020 ACE HARDWARE- 1790 PAINT SUPPLIES, HEAT DEFLECTORS, BATTERIES- FIRE 51.79 1/14/2025 300021 ACE HARDWARE - 1825 HOOKS, CUTTING BOARD, BOWL BRUSH - POLICE 33.57 1/14/2025 300022 AMERESCO INC INSTALLATION LABOR- WWTP 4,790.40 1/14/2025 300023 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 391.66 1/14/2025 300024 AMERICAN LEGAL PUBLISHING CORP OPERATING SUPPLIES- LEGAL 450.00 1/14/2025 300025 AM ERICAN PU BLIC WORKS ASSN APWAMEMBERSHIP- STORMWATER 297.50 1/14/2025 300026 AMPLIFY FOR CHANGE SUPPORTTO MPCA GRANT- CREEKSIDE 700.00 1/14/2025 300027 AQUATIC INFORMATICS IN AQUATIC INFORMATICS - WATER/WWTP 4,272.00 1/14/2025 300028 ARTHURJ GALLAGHER RISK INSURANCE BROKER FEE - MULTIPLE DEPTS 9,187.00 1/14/2025 300029 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,506.68 1/14/2025 300030 ASCAP MOVIE LICENSING FOR SENIOR ACTIVITIES 445.00 1/14/2025 300031 ASSOCIATION OF MN BUILDING OFFICIALS ANNUALTRAINING - INSPECTIONS 600.00 1/14/2025 300032 AUTOVALUE- GLENCOE FLARES/PIPE/SUPPLIES - HATS 2,155.54 1/14/2025 300033 AXON ENTERPRISE INC AXON BODY MOUNT- POLICE 62.60 1/14/2025 300034 B & C PLUMBING & HEATING INC FURNACE INSPECTION - ARENA 184.07 1/14/2025 300035 BAUER, KEN LABOR INSTALL RAILING ATCHURCH 400.00 1/14/2025 300036 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 4,091.22 1/14/2025 300037 BENEFIT EXTRAS INC COBRA ADMIN FEES 107.50 1/14/2025 300038 BERGER PLUMBING HEATING A/C LLC TIF - SHANNON SPEISER - HRA 4,650.00 1/14/2025 300039 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,191.90 1/14/2025 300040 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 263.76 1/14/2025 300041 BRADLEY SECURITY LLC EXIT DEVICE FOR MAIN DOOR - WWTP 2,077.80 1/14/2025 300042 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 15,347.66 1/14/2025 300043 BUREAU OF CRIMINAL APPREHENSION CJDNACCESSFEE - LEGAL 600.00 1/14/2025 300044 BURMEISTER,ARON REIMB: WINTER BOOTS - STREETS 400.00 1/14/2025 300045 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 52,253.64 1/14/2025 300046 C-AI RE INC BAGGERREPAIRS- CREEKSIDE 1,933.50 1/14/2025 300047 CARRIGAN, TOM CLASS REFUND - REC 25.00 1/14/2025 300048 CARS ON PATROL SHOP LLC TOWS, REPAIRS- MULTIPLE DEPTS 1,425.08 1/14/2025 300049 CASH DRAWER #4 PETTY CASH RECONCILIATION 16.68 1/14/2025 300050 CENTRAL HYDRAULICS EQUIPMENT PARTS- MULTIPLE DEPTS 2,769.63 1/14/2025 300051 CENTRAL MCGOWAN HATS WELDING SUPPLIES 233.93 1/14/2025 300052 CGMC 2025 COALITION GENERAL MEMBERSHIP 33,402.00 1/14/2025 300053 CHERRYROAD MEDIA INC ADVERTISING - LIQUOR HUTCH 1,617.00 1/14/2025 300054 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 668.37 1/14/2025 300055 COKER COMPOSTING AND CONSULTING SUPPORT TO COMPOST IT RIGHT MPCA GRANT- CREEKSIDE 100.00 1/14/2025 300056 COLDSPRING NICHE PLAQUE - CEMETERY 352.00 1/14/2025 300057 COMPASS PEER GROUPS LLC ANNUAL MEMBERSHIP - ADMIN 1,600.00 1/14/2025 300058 CRESTED RIVER COST OF GOODS SOLD - LIQUOR HUTCH 540.00 1/14/2025 300059 CROW RIVER FLORAL & GIFTS ARRANGEMENT- CREEKSIDE 53.00 1/14/2025 300061 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,132.80 1/14/2025 300062 CROWN LIFT TRUCKS FORKLIFTMAINT- CREEKSIDE 155.51 1/14/2025 300063 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 56,761.46 1/14/2025 300064 DARWIN MONUMENT MONUMENT REPAIR - CEMETERY 350.00 1/14/2025 300065 DELL MARKETING LP DELL PC, LAPTOPS - MULTIPLE DEPTS 8,307.38 1/14/2025 300066 DESIGN ELECTRIC INC LIGHTCONTROLS- CITYCENTER 387.78 1/14/2025 300067 DOSTAL, CHRIS REIMB: ROSENBAUERTRUCKVISIT- FIRE 20.00 1/14/2025 300068 DSC COMMUNICATIONS PAGER CASES - FIRE 79.53 1/14/2025 300069 DUENOW, MIKAYLA REIMB: ADV TRAINING - POLICE 62.74 1/14/2025 300070 E2 ELECTRICAL SERVICES INC ELECTRICAL WORK - ARENA 2,100.51 1/14/2025 300071 EBERT CONSTRUCTION BUILDINGS & STRUCTURES VMF PROJECT WW GARAGE 3,660.00 1/14/2025 300072 EISCHENS, THERESA REIMB: SAFETY FOOTWEAR- POLICE 90.00 1/14/2025 300073 ELECTRO WATCHMAN WASTEWATER SECURITY UPGRADE, MISC REPAIRS 10,743.92 1/14/2025 300074 1 FARM -RITE EQUIPMENT PARTS & REPAIRS - PARKS 1 1,906.92 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 1/3/25 - 1/14/25 Check Date Check # Name Description Amount 1/14/2025 300075 FASTENALCOMPANY PICNIC TABLE REPAIRS,SUPPLIES - PARKS 206.37 1/14/2025 300076 FIRE SAFETY USA INC TANKER 6 SHORE POWER - FIRE 829.95 1/14/2025 300077 FISHER SCIENTIFIC LAB SUPPLIES -WWTP 662.00 1/14/2025 300078 FLOW MEASUREMENT& CONTROL COMPANY FLOWMETERINSTALL -WWTP 2,102.00 1/14/2025 300079 FORUM COMMUNICATIONS PRINTING WINTER/SPRING BROCHURE - PRCE 4,874.00 1/14/2025 300080 FOSTER MECHANICAL REPAIRS, PROJECTS- MULTIPLE DEPTS 3,610.60 1/14/2025 300081 FOTH INFRASTRUCTURE & ENVIRONMENT CASP CONSTRUCTION - CREEKSIDE 2,590.14 1/14/2025 300082 GALLS LLC UNFORMS- MULTIPLE DEPTS 1,602.45 1/14/2025 300083 GARAGE DOOR STORE PROGRAM GARAGE REMOTES - POLICE 1,430.00 1/14/2025 300084 GAVIN, JANSSEN, STABENOW & MOLDAN LTD PROSECUTIONS - LEGAL 3,700.00 1/14/2025 300085 GMPT 2025 GMPT MEMBERSHIP FEE - PARKS 265.00 1/14/2025 300086 GOODPOINTE TECHNOLOGY STREET PAVEMENT CONDITION SURVEY - STREETS 7,120.00 1/14/2025 300087 GRAINGER REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 579.11 1/14/2025 300088 HACH COMPANY HACH REAGENTS - WATER 1,022.80 1/14/2025 300089 HAHN, KIM REIMB: JURY DUTY MILEAGE 31.32 1/14/2025 300090 HANSEN GRAVEL INC CONTRACTOR SNOW HAULING - STREETS 4,665.00 1/14/2025 300091 HAUG IMPLEMENTCO JOHN DEERE 4720 REPAIRS- PARKS 152.26 1/14/2025 300092 HILLYARD/ HUTCHINSON CLEANING SUPPLIES- MULTIPLE DEPTS 1,947.13 1/14/2025 300093 HOFF, RANDY FRESH WREATH - POLICE 35.50 1/14/2025 300094 HOLT-PETERSON BUS HOLT BUS- FEB 2025 TOUR - SR CENTER 925.00 1/14/2025 300095 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 318.08 1/14/2025 300096 HUTCHINSON AREA CHAMBER OF COMMERCE 2025 BASIC LEVEL MEMBERSHIP 3,000.00 1/14/2025 300097 HUTCHINSON CHAMBER & TOURISM NOV LODGING TAX 4,491.81 1/14/2025 300098 HUTCHINSON STATION SIGN & AWNING GRANT- EDA 1,997.85 1/14/2025 300099 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 3,780.48 1/14/2025 300100 HUTCHINSON WHOLESALE #1552 OIL, FILTERS - PARKS 84.82 1/14/2025 300101 HUTCHINSON WHOLESALE #2520 STATION AIR COMPRESSOR, SUPPLIES- FIRE 40.73 1/14/2025 300102 HYBA BASKETBALL FALL REIMBURSEMENT- REC 1,100.00 1/14/2025 300103 HYDROCORP LLC WATER METER PROJECT 17,380.00 1/14/2025 300104 INSELMANN, ERIC REIMB: ROSENBAUERTRUCKVISIT- FIRE 161.77 1/14/2025 300105 INTERSTATE BATTERY SYSTEM OF MPLS HATS BATTERY STOCK 868.65 1/14/2025 300106 ISD#423 NOVEMBER 2024 COMMUNITY EDUCATION 11,910.86 1/14/2025 300107 JARL, TIM REIMB: WINTER BOOTS, MWOATRAINING - WWTP 227.61 1/14/2025 300108 JEFFERSON FIRE & SAFETY INC ENGINE 7TOOL MOUNT- FIRE 187.98 1/14/2025 300109 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 13,779.63 1/14/2025 300110 JUUL CONTRACTING CO SNOW HAULING, SEWER REPAIR- MULTIPLE DEPTS 6,647.00 1/14/2025 300111 KERI'SCLEANING & HANDYMAN SERVICES CONTRACTED JANITORIAL- MULTIPLE FACILITIES 5,229.06 1/14/2025 300112 KOSEK, JEFFREY CONTRACTED SNOW REMOVAL - STREETS 1,555.00 1/14/2025 300113 KRANZ LAWN & POWER EQUIPMENT PARTS - MULTIPLE DEPTS 5,032.30 1/14/2025 300114 L & P SUPPLY CO CANNED MIXED FUEL, SAW - MULTIPLE DEPTS 1,949.49 1/14/2025 300115 LAKELAND MEDIA LLC RADIO ADVERTISING - LIQUOR HUTCH 2O5.00 1/14/2025 300116 LAWSON PRODUCTS INC PARTS- HATS 845.81 1/14/2025 300117 LEADS ONLINE LEADS INVESTIGATION PACKAGE - POLICE 2,567.00 1/14/2025 300118 LEAGUE OF MINNESOTA CITIES MEMBERSHIP DUES - GARY FORCIER 30.00 1/14/2025 300119 LEAGUE OF MN CITIES 2025 MEMBERSHIP DUES 15,803.00 1/14/2025 300120 LEXIPOL LLC LEXIPOL POLICY MANUAL- POLICE 14,781.65 1/14/2025 300121 LOGIS CONSULTING, LICENSES, NETWORK- MULTIPLE DEPTS 11,604.66 1/14/2025 300122 MADDEN GALANTER HANSEN LLP UNION NEGOTIATION - POLICE 157.50 1/14/2025 300123 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS - MULTIPLE DEPTS 2,179.65 1/14/2025 300124 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACTS- MULTIPLE DEPTS 47.24 1/14/2025 300125 MCLEOD COUNTY RECORDER RECORDING - MULTIPLE DEPTS 276.00 1/14/2025 300126 MDRA ANNUAL DUES - MV 480.00 1/14/2025 300127 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 2,949.13 1/14/2025 300128 MICHIGAN DEPARTMENT OF AGRICULTURE 2024TONNAGE -CREEKSIDE 7.70 1/14/2025 300129 MINI BIFF PORTATOILER- CREEKSIDE 133.11 1/14/2025 300130 MINNESOTA CHIEFS OF POLICE 3 VOTING MEMBER DUES - POLICE 500.00 1/14/2025 300131 MINNESOTA CITY/COUNTY MGMTASSOC MEMBERSHIP RENEWAL- M JAUNICH 188.07 1/14/2025 300132 MINNESOTA DEPT OF HEALTH LICENSE RENEWALS- MULTIPLE DEPTS 1,660.00 1/14/2025 300133 MINNESOTA SAFETY COUNCIL MN SAFETY COUNCILANNUAL MEMBERSHIP FEES 665.00 1/14/2025 300134 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,330.40 1/14/2025 300135 MISYS INC MISYS MFG - CREEKSIDE SOFTWARE 1,620.00 1/14/2025 300136 MJB SERVICES LLC CONTRACTOR SNOW HAULING - STREETS 1,555.00 1/14/2025 300137 MN RECREATION AND PARK ASSOC MRPA MEMBERSHIP DUES - PARK & REC 2,100.00 1/14/2025 300138 MN STATE FIRE CHIEFS ASSOCIATION MSFCA ANNUAL DUES - FIRE 520.00 1/14/2025 300139 M-R SIGN SIGNS - STREETS 195.05 1/14/2025 300140 NERO ENGINEERING LLC SOLIDS IMPROV PROJECT -PRELIM DESIGN - WWTP 20,333.50 1/14/2025 1300141 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 428.94 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 1/3/25 - 1/14/25 Check Date Check # Name Description Amount 1/14/2025 300142 NUVANTAGE EMPLOYEE RESOURCE NUVANTAGE EAP 1,780.52 1/14/2025 300143 NUVERA PHONE SERVICES - MULTIPLE DEPTS 5,425.25 1/14/2025 300144 OLD WORLD CANNING COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 316.44 1/14/2025 300145 ORACLE AMERICA INC TALEO PERFORMANCE REVIEW SOFTWARE - MULTIPLE DEPTS 1,338.88 1/14/2025 300146 O'REILLY AUTO PARTS SHOP SUPPLIES - PARKS 142.37 1/14/2025 300147 PARK NICOLLET CLINIC CAM - EVENT CTR 1,500.00 1/14/2025 300148 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 3,328.50 1/14/2025 300149 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 23,691.21 1/14/2025 300150 PLUN KETTS PEST CONTROL PEST CONTROL - ARENA 86.52 1/14/2025 300151 POMP'STIRE SERVICE INC TIRES- MULTIPLE DEPTS 509.52 1/14/2025 300152 PORTFOL SOFTWARE PORTFOL SOFTWARE - EDA/HRA 2,388.75 1/14/2025 300153 POSTMASTER POSTAGE - SR NEWSLETTERS 438.00 1/14/2025 300154 PREMIUM WATERS WATER SERVICE - PARKS 44.23 1/14/2025 300155 PRO AUTO MN INC 2017 FORD INTERCEPTOR REPAIR - FIRE 444.59 1/14/2025 300156 RAHN PAINTING &CONTRACTING LLC CONTRACTED SNOW REMOVAL- MULTIPLE DEPTS 5,750.00 1/14/2025 300157 RAMAKER & ASSOCIATES INC CEMETERY SOFTWARE 1,200.00 1/14/2025 300158 RAM BOW INC YOUTH SOCCER JERSEYS -REC 4,057.28 1/14/2025 300159 REFLECTIVE APPAREL FACTORY INC HI-VIS APPAREL- STREETS 258.99 1/14/2025 300160 REINDERS CHEMICALS, LIGHTS- MULTIPLE DEPTS 3,983.13 1/14/2025 300161 REINER ENTERPRISES INC ST. CLOUD HAULING - CREEKSIDE 4,200.00 1/14/2025 300162 REVIERWELDING MS574TREPAIR -STREETS 814.00 1/14/2025 300163 ROSENBAUER MINNESOTA LLC ENGINE 2 LIGHTS- FIRE 34.26 1/14/2025 300164 RUNNING'SSUPPLY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,008.47 1/14/2025 300165 RYAN COMPANY INC BOILER REPAIR- WWTP 755.00 1/14/2025 300166 S&STRUCKING LLC HAULING, FLATBED-CREEKSIDE 9,655.00 1/14/2025 300167 SAM'S TIRE SERVICE UTILTY 3 TIRES (STATE BID) - FIRE 684.00 1/14/2025 300168 SCHERER & SONS TRUCKING INC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 1,200.00 1/14/2025 300169 SCHMIDT, MATT REIMB: ROSENBAUER TRUCK VISIT- FIRE 20.00 1/14/2025 300170 SHORT- ELLIOT- HENDRICKSON INC CITY ENG SERVICES 11,222.50 1/14/2025 300171 SHRED-N-GO 446138 SHREDDING - MULTIPLE DEPTS 70.00 1/14/2025 300172 SOIL CONTROL LAB FINISHED COMPOST - CREEKSIDE 1,137.00 1/14/2025 300173 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 46,503.68 1/14/2025 300174 STANDARD PRINTING-N-MAILING UB BILLS, POSTAGE - MULTIPLE DEPTS 2,284.93 1/14/2025 300175 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLEDEPTS 510.28 1/14/2025 300176 VOIDED CHECK VOID - 1/14/2025 300177 STAR TRIBUNE STARTRIBUNE- POLICE 679.54 1/14/2025 300178 STATE CHEMICAL SOLUTIONS ENZYME FOR CLEANING RESTROOMS - PARKS 326.34 1/14/2025 300179 STU RG ES, JASON REIMB:ROSENBAUERTRUCKVISIT - FIRE 20.00 1/14/2025 300180 TENVOORDE FORD INC 2025 POLICE INTERCEPTOR 45,192.94 1/14/2025 300181 TERMINAL SUPPLY CO CAMERA KITS, SUPPLIES - STREETS 2,057.53 1/14/2025 300182 THE PAINTERS PAINT INTERIOR WALLS OF LIBRARY 2,973.00 1/14/2025 300183 THE TITLE TEAM TITLE COMMITMENT- EDA 900.00 1/14/2025 300184 TITAN MACHINERY REPLACE BRAKES ON #789 AXLE - COMPOST 8,857.18 1/14/2025 300185 TITAN MACHINERY PARTS -STREETS 76.48 1/14/2025 300186 TRAVIS,JOHN REIMB:ROSENBAUERTRUCKVISIT - FIRE 20.00 1/14/2025 300187 TRI COUNTY WATER SOFTENER SALT - ARENA 71.00 1/14/2025 300188 TRI-COUNTY PALLET & CRATE BAGGING PALLETS - CREEKSIDE 2,158.00 1/14/2025 300189 TWENTY4SEVEN FIRE & SECURITY CORPORATION SKILLED LABOR- POLICE 525.00 1/14/2025 300190 TWO-WAY COMMUNICATIONS INC TANKER 4 HEADSET SYSTEM - FIRE 6,361.20 1/14/2025 300191 ULINE BLDG LIGHTS, PADS- MULTIPLE DEPTS 443.42 1/14/2025 300192 UNITED FARMERS COOP HATS DIESEL FUEL 18,252.57 1/14/2025 300193 VERHEY, A REIMB: SAFETY FOOTWEAR - CITY CENTER 225.00 1/14/2025 300194 VERIZON WIRELESS PHONE SERVICES- MULTIPLE DEPTS 1,649.98 1/14/2025 300195 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 24,674.60 1/14/2025 300196 VI KING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 1,064.60 1/14/2025 300197 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,798.00 1/14/2025 300198 VIVID IMAGE VIVID IMAGE ANNUAL- HUC 1,200.00 1/14/2025 300199 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 6,719.00 1/14/2025 300200 WATER CONSERVATION SERVICE INC WATER LEAK LOCATE - WATER 649.55 1/14/2025 300201 WELCOME NEIGHBOR ADVERTISING - LIQUOR HUTCH 60.00 1/14/2025 300202 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,991.67 1/14/2025 300203 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 2,824.84 1/14/2025 300204 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 1,073.00 1/14/2025 300205 ZACK'S INC WYPALLTOWELS/GLOVES - HATS 430.64 1/14/2025 300206 HIGHFIELD APARTMENTS OF HUTCHINSON 2ND HALF 2024TIF PAYMENT 61,404.52 Total - Check Register A: $ 780,980.33 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATES 1/3/25 - 1/14/25 Check Date Check# Name Description Amount 1/14/2025 300060 CROW RIVER SIGNS VEHICLE GRAPHICS SQD 2 875.00 Total - Check Register B: $ 875.00 WA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PLERPOSE. Public Hearing for Franklin Site Improvement Project (1-3/P25-03) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 1/14/2025 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff will be administering a Public Hearing for the Franklin Site Improvement project. Attached for your reference are the project meeting notice, project area map and project engineering report document with the current costs/funding estimations. Following a brief project overview by City staff and possible public comments, staff will request that the City Council move forward with the final preparation/approval of project plans/specifications and the ordering of the advertisement for bids as referenced within the attached Resolutions. The scheduled bid opening date is Tuesday, February 25th (1.00 PM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15826 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 3/PROJECT NO. 25-03 WHEREAS, a resolution of the City Council adopted the 10th day of December 2024, fixed a date for a Council Hearing on the following improvements: Franklin Site Improvement Project: Glen Street NW (1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1 st Avenue NW to 2nd Avenue NW) partial reconstruction of street, including partial curb and gutter replacement, water main, realignment of sanitary sewer, storm sewer, storm water pond, river bank restoration, rip rap, turf restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 10th day of December 2024. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Justin Black is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 14th day of January 2025. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15827 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 3/PROJECT NO. 25-03 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: Franklin Site Improvement Project: Glen Street NW (1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1 st Avenue NW to 2nd Avenue NW) partial reconstruction of street, including partial curb and gutter replacement, water main, realignment of sanitary sewer, storm sewer, storm water pond, river bank restoration, rip rap, turf restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 1:00 pm on Tuesday, February 25th, 2025, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, March 25th 2025 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of January 2025. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8566 ADVERTISEMENT FOR BIDS LETTING NO. 3/PROJECT NO. 25-03 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated:01/14/2025 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,111 Hassan St SE, Hutchinson MN, until 1:00 pm on Tuesday, February 25, 2025, for the making of the following described local improvement: L3P25-03: Franklin Site Improvement Project: Glen Street NW (1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1st Avenue NW to 2nd Avenue NW) partial reconstruction of street, including partial curb and gutter replacement, water main, realignment of sanitary sewer, storm sewer, storm water pond, river bank restoration, rip rap, turf restoration and appurtenances, and all in accordance with the Plans and Specifications on file in the Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, March 25th, 2025 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM Excavation Special (EV) (P) Geotextile Fabric Type 5 Soil Stabilization Geogrid Aggregate Base (CV) from Stockpile (P) Type SP 9.5 Wearing Course Mixture (2, C) 1.5" Thick Type SP 12.5 Non Wearing Course Mixture (2,C) 2.0" Thick 24" RC Pipe Design 3006 CL III 12" PVC Pipe Sewer Construct Drainage Structure Design 4007 Lighting System UNIT QUANTITY CU YD 1573 SO, YD 3391 SO, YD 3391 CU YD 1420 SO, YD 3391 SO, YD 3391 LIN FT 85 LIN FT 815 EACH 5 LUMP SUM 1 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper. Plans and Specifications are expected to be available 02/10/2025 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project #9486128 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN THE MCLEOD COUNTY CHRONICLE ON FRIDAY, FEBRUARY 7TH, 2025 AND FRIDAY, FEBRUARY 14TH, 2025. PUBLISH IN FINANCE & COMMERCE ON FRIDAY, FEBRUARY 7TH, 2025 AND FRIDAY, FEBRUARY 14TH, 2025. HUTCNINSaN A CITY ON PURPOSE City Improvement Project Notice Letting No. 3/Project No. 25-03 Franklin Site Improvement Project Informational meeting Thursday, January 9, 2025 3:00 — 4:00 p.m. City Center, 111 Hassan St SE, Hutchinson, MN 55350 PROPOSED STREET IMPROVEMENTS The proposed project will consist of street and utility construction work on Glen St, 1st Ave NW, and Franklin Street in the area north of 1st Ave NW. Work in the street will include reclamation of existing pavement, removal and realignment of sanitary sewer; storm sewer, grading and new bituminous pavement; some new concrete curb, gutter, and sidewalk; and landscaping and restoration. The proposed improvements are like other recent improvements, which have been an efficient, appropriate approach to reconstruction. The existing sanitary sewer in this area runs across 126 Franklin St NW, cutting through the middle of the block. The age, and condition of the existing pipe warrants replacement. The new sewer pipe will be realigned to allow redevelopment of the area. The affected area adjacent to your property has been identified as part of this project. Approval of the project will be addressed in upcoming months. Final approval and construction of this project will depend upon funding limitations and action taken by the City Council. PROJECT COSTS & FUNDING The project cost is estimated at $976,537, which includes amounts for construction, engineering, administration and geotechnical testing. Funding for this project will be a combination of City utility funds, funds from issuing an improvement bond and may include funds from special assessments to abutting properties. ASSESSMENTS The City proposes to assess abutting properties a small portion of the total project cost. In accordance with the City's Assessment Policy and Fee Schedule, the estimated assessment amounts have been calculated for each abutting property. At this early stage in the project's development, however, estimated assessments are subject to change. Proposed Assessment Rates (per City Assessment Policy & Fee Schedule) Total street construct/reconstruct (curb, storm, water & sewer) $90.00/adjusted frontage foot Partial street reconstruction (curb, storm, water or sewer) $81.50/adjusted frontage foot Partial street reconstruction (curb & storm) $73.00/adjusted frontage foot Street rehabilitation (up to 15% curb, no utilities) $59.00/adjusted frontage foot Mill/overlay (minor curb repair, street surface only) $33.75/adjusted frontage foot Water service lateral $3,375.00/ea. Sewer service lateral $3,375.00/ea. ■ Estimated Total Assessment for Typical City Lot (66' width) o Partial street reconstruction (curb, storm, water or sewer): 66 LF x $81.50/aff* _ $5,379.00 ■ Notes: 0 1. Methods and amounts of estimated assessments are subject to change. 0 2. Assessments allocated to properties over a 10-year term, with the interest rate estimated at between 4% and 6%. There are options for paying assessments up front. Certain property owners may be eligible to defer their assessment. This will depend upon their age, a defined disability situation and/or military service status, as outlined within Minnesota Statutes and City Policy. Additional information regarding assessments is available from the City's Finance Department, City Center, 111 Hassan St SE. MEETINGS, HEARINGS & PROCESS This City Improvement Project Notice and the informational meeting on January 9 are usually the first step in the process. At the informational meeting, City staff will make a short presentation of the project and be available the rest of the time to answer questions and address concerns. If you cannot make it to the informational meeting, please contact us with your questions and concerns. If necessary, City staff can meet with you individually, either at City Center or at your property. There are two formal hearings that will take place at a later time, including: Improvement Hearing The first official hearing, the Improvement Hearing, is currently scheduled for the City Council meeting on January 14, 2025, at 6:00 p.m. The hearing includes a formal presentation of the proposed project to the City Council. This meeting will be televised. Time for public input is included and your comments are welcomed. If you contact us beforehand with questions or concerns, those will be reported to the City Council at the hearing. Any written comments you 2 provide, either by letter or email, prior to January 14, will also be provided to the City Council at the scheduled hearing. This hearing does not mean that the project will be constructed. The hearing is the point at which the City Council makes a formal decision whether to have City staff move to the next step of completing the plans & specifications and soliciting bids for construction of the project. Assessment Hearing A second official hearing, the Assessment Hearing, would be called for after bids are received (most likely at a regular City Council meeting in March, 2025). City staff prepares actual assessment amounts for each property and mails them out in advance of the meeting. The assessment hearing provides property owners an opportunity to comment on the merits of both the project and the proposed assessments. The City Council will consider any questions, thoughts and concerns regarding the project or associated assessment. The City Council will then decide whether to award a project contract. Property owners may formally contest an assessment by providing a written and signed objection letter. The objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action allows the property owner to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS Construction is anticipated to start in the spring of 2025. During construction, there would be times when access to your property is restricted. At other times, access may be somewhat limited. The project, except perhaps for the final roadway paving, should be completed at some point in the fall of 2025 if weather conditions permit. The plan is for construction to be substantially complete by the time school starts next fall. CONTACT INFORMATION Please feel free to contact Mike Stifter, Public Works Director at 320-234-4212 or by email at mstifter@hutchinsommn.gov if you have any questions or concerns you would like addressed. Please let us know if you would like to provide written feedback. We look forward to administering a successful project process with you. Thank you for your time and consideration! �II F- V) Z W J U CONSTRUCTION AREA J FIRST AVE NW u HUTCHINSON PUBLIC WORKS AND ENGINEERING FEASIBILITY STUDY & ENGINEERING REPORT DATE: December 2, 2024 TO: Honorable Mayor & City Council members FROM: Justin Black, City Engineer PROJECT: Franklin Site Improvement Project Having studied the following proposed improvement, Public Works staff finds that the proposed project is feasible and recommend that it be constructed: L3/P25-03: Franklin Site Improvement Project: Glen Street NW (1st Avenue NW to the dead end) 1st Avenue NW (Glen Street NW to Franklin Street NW) and Franklin Street NW (1st Avenue NW to 2nd Avenue NW) partial reconstruction of street, including partial curb and gutter replacement, water main, realignment of sanitary sewer, storm sewer, storm water pond, river bank restoration, rip rap, turf restoration and appurtenances. ESTIMATED COSTS TOTAL Construction Cost $862,595 Engineering $81,000 Administration $32,942 TOTAL ESTIMATED COSTS $ 976,537 ESTIMATED FUNDING TOTAL Assessments $10,758 City - GO Improvement Bond $503,807 City - Water Funds $35,590 City - Wastewater Funds $126,540 City - Stormwater Funds $299,842 TOTAL ESTIMATED FUNDING $ 976,537 Liquor Hutch Annual Report Sales History Sales - 19 years since Expansion/Remodel $ 1 0,000,000 $ s, 000, 000 $ 6, 000, 000 $4,000,000 $ z , 000, 000 2023 2024 Change Sales: $7,507,146 $7,729,700 3.0% increase Liquor $ 2,833,950 $ 2,959,072 4.4% increase Beer $ 3,423,202 $ 3,427,029 0.1 % increase Wine $ 1,015,708 $ 995,877 2.0% decrease THC $ 33,082 $ 1 51 ,751 First Full Yr of Sales Customer Count: 240,123 245,289 2.1% increase Average Sale per Customer: $31.26 $31 .51 .08% increase • 2024 Sales were 0.3% more than Budgeted • Gross Profits were managed to a 5.6% increase over Budget. • Expenses are running as budgeted - $550,000 will be transferred to the General Fund • 2024 Holiday Sales were impacted by the calendar ... one less week of holiday season, mid -week holidays general Fund Transfers $600,000 $ 500,000 $400,000 $ 300,000 $200,000 $100,000 $0 Transfers - $8,020,660 lD I�, 00 m O N M � Ln lD � 00 d1 O � N M i- O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N Trends Liquor sales continue to increase lead by Ready To Drink products. Beer sales continue to be flat with Craft Beer showing a decrease. Wine sales are decreasing over all categories. All these changes are following national trends. Low ABV and Non -Alcoholic Beer, Wine and Liquor products continue to show sales increases. Facebook, Instagram and Direct Email remain our most effective advertising tools THC sales are increasing as our customer base gains knowledge and discovers our selection Successful Ongoing Promotions Loyalty Program 1 5% Off Craft/Import Beer on Thursdays Online Purchasing Holiday Sales on Items featured in Social Media Multiple Buys such as 3 For $30 Tasting Events - In Store and Off Site Bourbon Barrel Program - 4 barrels in 2025 2025 Facility Improvements Flooring update to replace carpet installed in 2006 including a new floor plan in wine area Refrigeration update to Import/Craft cooler 2025 Challenges /Goals Budget Management 2025 Goal - Manage Labor to Sales to 1 2% 2025 Goal - Increase Gross Profits to 26.5% Inventory Management 2025 Goal - Wine Inventory - refine selection/ reduce inventory dollars 2025 Goal - Liquor Inventory - capitalize on increasing category sales with unique new items added to product selection 2025 Goal - Beer Inventory - increase gross profit and make appropriate changes to cooler space Transaction Counts vs Number of Products Sold 2025 Goal - Continue to track both as customer counts have flattened and concerns about store location and legalized cannabis increase MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, November 27, 2024 Call to order — 3:00 p.m. President Don Martinez called the meeting to order. Members present: President Don Martinez; Vice President Matt Cheney; Secretary Kathy Silvernale; Commissioner Anthony Hanson; Commissioner Troy Pullis; GM Jeremy Carter Absent: Attorney Marc Sebora 1. Conflict of Interest 2. Approve Consent Agenda a. Approve Minutes b. Ratify Payment of Bills Motion by Commissioner Cheney, second by Commissioner Silvernale to Approve the Consent Agenda. Motion carried unanimously. 3. Approve Financial Statements Mr. Martig presented the Financial Statements. There was a $3M bond payment made today, next month the Financial Statements will reflect the payment. Net Loss increased over October 2023. Increase is due to a payment of $253K for lighting at VMF Field along with Salaries and Benefits had a miscalculation accrued wage entry in 2023. November will have the opposite effect. Motion by Commissioner Hanson, second by Commissioner Pulis to Approve the Financial Statements. Motion carried unanimously. 4. Open Forum 5. Communication a. City Administrator — Matthew Jaunich — i. Working on Budget, Truth and Taxation meeting is next Tuesday b. Divisions i. Dan Lang, Engineering Services Manager — Absent ii. Dave Hunstad, Electric Transmission/Distribution Manager — 1. Finished projects up. iii. Mike Gabrielson, Production Manager — 1. Tower pumps and side stream filter install 2. LM6000 final phase should be starting next week. 3. December the Stacks from Unit 3 & 4 will be coming down. iv. Jared Martig, Financial Manager- Nothing to Report c. Human Resources — Angie Radke - 1. Natural Gas Meter Crew Chief position has been filled 2. 2025 Benefits have been finalized 3. Next week information will be sent out to the Commissioners regarding General Manager Jeremy Carter's annual review. d. Legal — Marc Sebora — Absent e. General Manager — Jeremy Carter i. Wrapping up Year End 6. Policies a. Review Policies i. CIP Rebate Level of Authority ii. Financial Reserve Policy iii. Service Beyond City Limits of Hutchinson iv. Surplus Property Policy v. Investment Policy No changes recommended at this time. b. Approve Changes i. Delegation of Authority Policy ii. Payments of HUC Payables iii. Purchasing Policy/Credit Cards/Fixed Assets Ms. Radke presented approval of policy changes. Delegation of Authority is being updated to reflect the Engineering Services Manager instead of Natural Gas Division Director. Payments of HUC Payables being updated with next year's date. Purchasing Policy/Credit Cards/Fixed Assets verbiage being updated to reflect managers. Motion by Commissioner Cheney, second by Commissioner Silvernale to Approve Policy Changes. Motion carried unanimously. 7. Unfinished Business 8. New Business a. Approve Non -Wavier of Tort Liability Limits for General Liability Insurance Mr. Martig presented Approval of Non -Wavier Tort Liability Limits for General Liability Insurance, which is a requirement by the League of Minnesota Cities Insurance Trust. Staff is recommending to not waive the tort liability limits. Completion of the Wavier Form is done annually. In the past HUC has not waived the municipal tort limit. Motion by Commissioner Hanson, second by Commissioner Pullis to Approve Non - Wavier of Tort Liability Limits for General Liability Insurance. Motion carried unanimously. 2 b. Approve Customer Uncollectable Write -Offs Mr. Martig presented the Customer Uncollectable Write -Offs. HUC is requesting to approve write-offs of $11,385.26. Motion by Commissioner Silvernale, second by Commissioner Cheney to Approve Customer Uncollectable Write -Offs. Motion carried unanimously. c. Approve Interconnect and Natural Gas Firm Transportation Capacity Agreement for Ung-Brownton GM Carter presented Approval of Interconnect and Natural Gas Firm Transportation Capacity Agreement for UNG and Brownton. GM Carter recapped the Brownton Agreements from last month stating this is the last of the 4 agreements. The ending term of this agreement coincides with the other agreements in place between HUC and Brownton which is ending in November 2029. With the approval of this agreement, an acknowledgment exists that allows HUC the ability to fulfill the terms and conditions of the agreements in place with the City of Brownton (Transportation, Commodity and O&M Agreements). Motion by Commissioner Pullis, second by Commissioner Hanson to Approve Acknowledgment of the Interconnect Agreement between the City of Brownton and LING. Motion carried unanimously. d. Approve Audit Services with Conway Deuth & Schmiesing Mr. Martig presented Approval of the Audit Services with Conway Deuth & Schmiesing. For fiscal year 2024, Audit Services have increased to $30,000. Mr. Martig provided a 10-year history for review. Motion by Commissioner Hanson, second by Commissioner Cheney to Approve 2024 Audit Services with Conway Deuth & Schmiesing. Motion carried unanimously. e. Approve Req#010068 — City of Hutchinson LED Street Light Conversion Mr. Hunstad presented Approval of Req#010068 — City of Hutchinson LED Street Light Conversion. Requisition is for the fourth year of LED fixtures that are scheduled for delivery in February. Motion by Commissioner Cheney, second by Commissioner Pullis to Approve Req#010068 — City of Hutchinson LED Street Light Conversion. Motion carried 3 unanimously. f. Approve Contract for Hutchinson Substation Capacitor Voltage and Potential Transformers to Border States Electric GM Carter presented Approval of Contract for Hutchinson Substation Capacitor Voltage and Potential Transformers to Border States Electric. In September the Commission approved to Award the Contracts to Border States Electric, now Staff and DGR Engineering are recommending to enter into a purchase agreement with Border States Electric for capacitor voltage and potential transformers to be installed at the Hutchinson Substation for a total contracted price of $210,188.84. Motion by Commissioner Silvernale, second by Commissioner Hanson to Approve Contract for Hutchinson Substation Capacitor Voltage and Potential Transformers to Border States Electric. Motion carried unanimously. g. Approve Advertisement for Bids — Hutchinson Substation Construction Improvements GM Carter presented Approval of Advertisement for Bids — Hutchinson Substation Construction Improvements. Staff is requesting Board approval to advertise for bids for construction improvements at the Hutchinson Substation as part of the 115kV expansion project. The work will include the civil, mechanical, and electrical components required for substation completion. HUC will receive sealed bids until 2:00 pm on January 15, 2025. Motion by Commissioner Pullis, second by Commissioner Silvernale to Approve Advertisement for Bids — Hutchinson Substation Construction Improvements. Motion carried unanimously. h. Discussion of Appointment of Tom Lambert to the Hutchinson Utilities Commission President Martinez began the discussion of Appointment of Tom Lambert to the Hutchinson Utilities Commission. Generally, after discussion, Commissioners will make a recommendation to the Council on the appointment. Commissioners please feel free to reach out to Tom. Tom was recommended by the Mayor. Tom does have a strong interest in being part of the Commission. Mr. Jaunich will bring to the City Council in December. GM Carter also reminded the Commissioners to think about officer positions for the upcoming year. 4 9. Adjourn There being no further business, a motion by Commissioner Pullis, second by Commissioner Silvernale to adjourn the meeting at 3:19p.m. Motion carried unanimously. Kathy Silv rnale, Secretary ATTEST- ',411 4-- - on Martinez, President 5 To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 01/01/25 Re: Liquor Hutch Sales January— December 2024 (Unaudited) Year to Date Sales: 2023 Actual $7,507,148 Liquor $ 2,833,950 Beer $ 3,423,202 Wine $ 1,015,708 THC $ 33,082 YTD Gross Profit Dollars: $1,884,923 YTD Customer Count: 240,123 Average Sale/ Customer: $31.26 YTD Product Sold Count: 565,622 Gross Profit Percentage: 25.10% All Staff completed Beverage Alcohol Server Training Instore Fall Beer Tasting Event held with 6 Breweries Full Time Staff attended the MMBA Regional Meeting All Employees attended Staff Policy & Procedures Training 2024 Actual Change (from 2023 Actual) 2024 Budget Change (from 2024 Budget) $7,729,700 +3.0 $7,708,000 +0.3% $ 2,959,072 +4.4% $ 2,907,000 +1.8% $ 3,427,029 +0.1% $ 3,495,000 -2.0% $ 995,877 -2.0% $ 1,030,000 -3.3% $ 151,751 $ 72,000 +210.8% $2,009,806 +6.6% $1,904,000 +5.6% 245,289 +2.1% NA NA $31.51 +.08% NA NA 578,147 +2.2% NA NA 25.99% +.89% 24.7% +1.29% Store Activity Highlights — 4th Quarter 2024 Thanksgiving promotion including a Black Friday "Double Points" Gift Card sale Stella Artois Chalice Engraving event was successful with 38 Chalices engraved and $800+ sales Wine Dept reset to highlight Zinfandel (only growing wine sales category) Participated in the Chamber Ambassador's Taste of the Holidays