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cp01-02-25AGENDA HUTCHINSON CITY COUNCIL SPECIAL ORGANIZATIONAL MEETING THURSDAY, JANUARY 2, 2025 -- 5:30 P.M. 1. INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBERS: ♦ MAYOR GARY T. FORCIER ♦ COUNCIL MEMBER PATRICK MAY ♦ COUNCIL MEMBER CHAD CZMOWSKI 2. CALL TO ORDER — 5:30 P.M. 3. CONSENT AGENDA (a) RESOLUTIONS 1, RESOLUTION NO. 15820 - Appointing Matthew Jaunich as City Administrator for 2025 2. RESOLUTION NO. 15821 - Designating Official Newspaper as McLeod County Chronicle 3. RESOLUTION NO. 15822 - Designating Depositories of City Funds in Commercial Banks and Institutions (b) CONSIDERATION OF 2025 CITY CALENDAR Action — Motion to reject — Motion to approve 4. OLD BUSINESS 5. NEW BUSINESS (a) Selection of Council's Vice President — Chad Czmowski (b) Designation of Council Representatives to Boards & Commissions: 1. AIRPORT COMMISSION — Gary Forcier 2. HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY (EDA) — Chad Czmowski and Pat May 3. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary Forcier 4. LIBRARY BOARD — Tim Burley Organrzaliona! Meefrng Agenda — January 1, 2025 5. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad Czmowski 6. PLANNING COMMISSION — Dave Sebesta 6. PUBLIC ARTS COMMISSION — Pat May 7. BICYCLE -PEDESTRIAN ADVISORY COMMITTEE -- Pat May 8. SUSTAINABILITY BOARD — Tim Burley (c) Designation of Council Representatives to Other Standing Boards/Committees: 1. MID-MINNESOTA COMMISSION — Dave Sebesta 2. JOINT PLANNING BOARD — Dave Sebesta 3. HUTCHINSON DOWNTOWN ASSOCIATION — Gary Forcier 4. FIRE RELIEF ASSOCIATION — Fire Chief Mike Schumann, City Administrator Matthew Jaunich, Mayor Gary Forcier 5. RESOURCE ALLOCATION COMMITTEE — Gary Forcier and Chad Czmowski 6. WAGE COMMITTEE — Pat May and Dave Sebesta 7. LABOR UNION NEGOTIATION COMMITTEE — Gary Forcier and Tim Burley 8. MARKETING AND BRANDING COMMITTEE — Tim Burley and Pat May (d) Designation of Council Representatives to Other Temporary Committees: 1. LAKES/RIVER BASIN STUDY TECHNICAL ADVISORY PANEL (TAP) — Gary Forcier and Chad Czmowski (e) Claims, Appropriations and Contract Payments 6. MISCELLANEOUS 7. ADJOURNMENT RESOLUTION NO. 15820 APPOINTING CITY ADMINISTRATOR FOR 2025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following appointment to the indicated executive office of the City of Hutchinson and compensation shall be continued as agreed upon by separate Council action: City Administrator Matthew Jaunich Adopted by the City Council this 2nd day of January, 2025. Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator RESOLUTION NO. 15821 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, The McLeod County Chronicle be designated the official newspaper during the calendar year of 2025 for the City of Hutchinson. Adopted by the City Council this 2'd day of January, 2025. Gary T. Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator � HUTCHINSON CITY COUNCIL Pa LITCH I NSON Request for Board Action A CI iY LIN PURPOSE.. Designation of Depositories of City Funds in Commercial Banks and Financial Agenda item: Institutions Department: Finance LICENSE SECTION Meeting Date: 1/2/2025 Application Complete NIA Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff F,/] Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per state statute, the city must annually designate its commercial banks and financial institutions as approved depositories for City funds and investments. The city currently utilizes one local bank and two investment brokers to conduct business. See attached resolution for the list of depositories. BOARD ACTION REQUESTED: Approve resolution 15522 designating depositories for City funds. Fiscal Impact: Funding Source: FTE Impact: Budget Change: Consen Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: NIA Remaining Cost: $ 0.00 Funding Source: NIA CITY OF HUTCHINSON RESOLUTION NO, 15822 DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND FINANCIAL INSTITUTIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following named banks and institutions, which are authorized to do a banking business and act as depositories in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 1, 2025, for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN OPPENHEIMER & CO, INC - MINNEAPOLIS, MN OFFICE Upon terms and conditions following, to -wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota to modify, vacate or revoke the same according to law, and also subject to any depository agreement executed pursuant to Minnesota Statutes, Section 118A and Section 427, and THAT the City Administrator and Finance Director are authorized to sign documents authorizing transfer of City of Hutchinson funds. BE IT FURTHER RESOLVED: THAT the Finance Director of the City of Hutchinson is hereby authorized and directed to deposit in said banks and institutions in special funds to be known as "City of Hutchinson" all monies that may come into his hands. BE IT FURTHER RESOLVED: THAT a copy of this resolution is to be filed by the Finance Director with each of the banks and institutions so designated. Adopted by the City Council this 2nd day of January 2025. ATTESTED: Matthew Jaunich City Administrator Gary T. Fortier Mayor Boards and Commissions BOARD/COMMISSION MEETING DAY TIME Airport Commission 3rd Thursday 5:30 p.m, Bicycle -Pedestrian Adv. 3rd Wednesday 2:00 p.m. (Quarterly) City Council 2nd141h Tuesday 5:30 p.m. EDA Finance Team Yd Wednesday 11:30 a.m. Fire Department I" Monday 8:00 P.M. HATS Joint Power Bd. As Needed 2:00 p.m. EDA Board 4th Wednesday 11:30 a.m. HRA Board 3rd Tuesday 7:00 a.m. Hutch Downtown Assoc. Last Thursday 7:30 a.m. Joint Planning Board 3rd Wednesday 5:30 p.m. Library Board 0 Monday 4:30 p.m. PRCE Advisory Board I" Monday 5:15 p.m. Planning Commission 3rd Tuesday 5:30 p.m, Police Commission 2nd Tuesday 4:45 p.m, Public Arts Commission 2nd Wednesday 5:30 p.m. (Quarterly) Resource Allocation Comm. 3`d Tuesday 4:00 p.m, Senior Advisory Board 0 Monday 10:00 a.m. Sustainability Board 3`d Monday 5:30 p.m. Utilities Commission Last Wednesday 3:00 p.m. *Any meetings that fall on a holiday are subject to change PLACE Airport City Center Council Chambers Enterprise Center Fire Station HATS Building Enterprise Center City Center City Center City Center Library City Center City Center E.O.C. Event Center City Center Senior Center City Center Utilities Office CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 12/19124. 1/2/25 Check Date Check p ;Name Description Amount 12/19/2024 118461 ;MINNESOTA DEPT OF AGRICULTURE PESTICIDE RENEWAL - CREEKSIDE 30.00 12/19/2024 118462 WINNESOTA DEPT OF AGRICULTURE 2025 PRODUCT RENEWAL- CREEKSIDE 1,500.00 1/2/2025 300000 'HEALTHPARTNERS INC JAN HEALTH INSURANCE 148,706.20 1/2/2025 300001 HUTCHINSON HEALTH PREEMPLOYMENT PHYSICAL 487.00 1/2/2025 300002 !JD POWER US TITLE & REG BOOK - MV 450.00 1/2/2025 300003 LEAGUE OF MN CITIES -INS TRUST INSURANCE PREMIUMS 72,389.00 1/2/2025 300004 MINNESOTA DEPT OF MOTOR VEHICLE 2025 EXPLORER TITLE & REG - POLICE 37.00 1/2/2025 1/2/2025 300005 UNITED STATES TREASURY 300006 UNUM LIFE INSURANCE CO OF AMERICA 2019A YIELD RESTRICTION LIFE, LTD, VISION INSURANCE 1,755.16 3,340.01 Total - Check Register A: $ 228,694.37