10-22-2024HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 22, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat
May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Chris Smith, 31 Main Street South, presented before the Council. Mr. Smith addressed the Council
about the local smoke -free workplace ordinance. Mr. Smith explained that a new business opened up
next to him about five months ago which includes cannabis and tobacco sales. Mr. Smith noted that
smoking of cannabis has occurred right next to doorways and windows since the store has opened.
Mr. Smith stated that he has spoken to an employee of the store about the issues as well as the owner
of the store. Mr. Smith stated that since Mr. Smith has raised concerns with the neighboring business,
the business owner has measured 15 feet from their doorway and smoked daily. The 15-foot distance
is in Mr. Smith's driveway. Mr. Smith requested that the Council change the local ordinance to allow
for no smoking within 25 feet of doors/windows.
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 8, 2024
Motion by May, second by Czmowski, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
CITY COUNCIL MINUTES— October 22, 2024
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 15780 — Resolution to Sell Surplus Property (PCs
for People)
(b) Consideration for Approval of Resolution No. 15782 — Resolution for Certification of Special
Assessments from the City of Hutchinson to McLeod County Auditor
(c) Consideration for Approval of Items for Dale Street Improvement Projects (Letting No. 1/Project
No. 25-01)
1. Resolution No. 15787 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15788 - Resolution Receiving Report and Calling Hearing on Improvement
(d) Consideration for Approval of Items for 2025 Street Improvement Projects (Letting No. 2/Project
No. 25-02)
1. Resolution No. 15789 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15790 - Resolution Receiving Report and Calling Hearing on Improvement
(e) Consideration for Approval of Airport Grant Agreements
1. Resolution No. 15783 — Authorization to Execute MNDOT Grant Agreement 1058121 for
Airport Improvement
2. Resolution No. 15784 — Authorization to Execute MNDOT Grant Agreement 1058170 for
Airport Improvement
3. Resolution No. 15785 — Authorization to Execute MNDOT Grant Agreement 1058171 for
Airport Improvement
(f) Consideration for Approval of Resolution No. 15786 — Resolution Approving Disposal of Street
Department Surplus Property
(g) Consideration for Approval of Resolution No. 15791 - Resolution for Traffic Control Device (No
Left Turn on School Road SW)
(h) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing
Company on November 27, 2024
(i) Consideration for Approval of Authorizing Request For Proposals on a City Center Study
0) Consideration for Approval of Creekside Cold Storage Expansion Project
(k) Consideration for Approval to Purchase Vacuum Extraction Equipment
(1) Claims, Appropriations and Contract Payments
2
CITY COUNCIL MINUTES— October 22, 2024
Items 7(b) and 7(g) were pulled for separate discussion.
Motion by Czmowski, second by May, to approve consent agenda with the exception of the items
noted. Motion carried unanimously.
Item 7(b) had further discussion.
Matt Jaunich, City Administrator, noted that a revised resolution was distributed this evening
adding an additional project for a deferred assessment.
Motion by May, second by Burley, to approve Item 7(b) as revised. Motion carried unanimously.
Item 7(g) had further discussion.
Council Member Burley asked the reasoning for the No Left Turn Sign on School Road in front
of Tiger Elementary. Mike Stifter, Public Works Manager, noted that the school district has
made the request to have a No Left Turn into Tiger Elementary off of School Road during
designated morning and afternoon hours on school days. Signage and communication will be
forthcoming as part of the new traffic control device.
Motion by May, second by Burley, to approve Item 7(g). Motion carried unanimously
PUBLIC HEARINGS — NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(Thepurpose of thisportion of the agenda is to provide the Council with information necessary to craft wisepolicy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
8. APPROVE/DENY FIRST READING OF ORDINANCE NO. 24-850 — ORDINANCE RELATED
TO CANNABIS REGULATIONS
Marc Sebora, City Attorney, noted that this item was tabled from the last Council meeting. Mr.
Sebora explained that the main reason for tabling the ordinance was to address hours of sales that are
allowed by Minnesota law. The proposed hours of sale contained in the ordinance are allowing sales
between the hours of 8:00 a.m. and 10:00 p.m. Monday through Saturday and from 10:00 a.m. to
9:00 p.m. on Sundays.
Motion by May, second by Czmowski, to approve first reading of Ordinance No. 24-850. Motion
carried unanimously.
NEW BUSINESS
9. APPROVE/DENY RESOLUTION NO. 15792 — RESOLUTION APPROVING 2025 EMPLOYEE
BENEFITS PACKAGE
Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained
that benefits for 2025 will see no changes to plan designs however will see some cost increases. The
CITY COUNCIL MINUTES— October 22, 2024
City was presented with a 4% overall increase based on better claims experience in 2024. Staff would
like to see a better balance between the two plans offered with future changes that incentivize
employees to move to the high -deductible health plan. This would help keep health plan costs more
sustainable for the city moving forward while still offering a benefit that is competitive. Staff is
recommending to continue with the two current health plan options with Health Partners. The two
plans have no changes in plan coverage but will see two changes with deductibles and/or premium
split: 1. Current high deductible plan will move from $3200/$6400 deductible to a $3500$7000
deductible with an 80/20 premium contribution split (city/employee). This deductible change is to
satisfy the IRS requirements for an embedded deductible for this year and hopefully a couple of years
to come. 2. Current low deductible plan will stay at $2000/$4000 deductible but the premium split
will move from 80% city/20 % employee to a 75% city/25% employee.
Motion by Burley, second by Sebesta, to approve Resolution No. 15792. Motion carried
unanimously.
10. APPROVE/DENY PURCHASE OF NEW FIRE LADDER TRUCK
Mike Schumann, Fire Chief, presented before the Council. Chief Schumann noted that Fire staff has
identified three options for the existing ladder truck: Option A — refurbish the existing truck; Option
B — replace with a new truck through Rosenbauer at a total estimated cost of $2,130,437; Option C —
replace with a new truck through Pierce Mfg. at a total estimated cost of $2,563,815. Fire staff is
recommending Option B not only because of the lower cost but also the shorter build time of two
years compared to four years with Option C. Refurbishment is mainly cosmetic and doesn't include
any major mechanical systems. In addition, if refurbishment was chosen as an option, the department
would be without the truck for several months which could potentially have a significant impact on
fire response operations. Funding is yet to be determined but likely will be a combination of city
reserve funds and new debt. The current capital plan includes the replacement for 2026 but funding
will likely occur in three or four installments over the two-year period.
Chief Schumann explained the need for an aerial truck which is due to the commercial industries in
the city as well as the city's ISO rating and the need to get to high-rise occupied buildings such as
Park Towers.
Motion by Burley, second by Czmowski, to approve purchase of new fire ladder truck. Motion
carried unanimously.
11. APPROVE/DENY SETTING SPECIAL MEETING TO CANVASS ELECTION RESULTS
Motion by Czmowski, second by Burley, to set special meeting to canvass election results for
November 12, 2024, at 3:45 p.m. Motion carried unanimously.
12. APPROVE/DENY RE -SETTING CITY COUNCIL MEETING SET FOR DECEMBER 24,
2024
Motion by Czmowski, second by May, to re -set December 24, 2024, City Council meeting to
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CITY COUNCIL MINUTES— October 22, 2024
December 19, 2024. Motion carried unanimously
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for September 2024
MISCELLANEOUS
14. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that the City recognition event is November 7, 2024; canvassing board
at 3:45 p.m. and budget workshop at 4:00 p.m. on November 12, 2024; City offices closed on
November 11, 2024, for Veterans Day. Mr. Jaunich also asked of the Council for any staff direction on
Mr. Smith's request made earlier tonight during the Public Comments period. Council Member Burley
asked staff to find out the state law for distance requirements for smoking. The Council would like more
time and will discuss this at the next Council meeting.
15. COUNCIL/MAYOR UPDATE
Pat May — Council Member May noted that the Public Arts Commission is currently reviewing
sculptures for next year's Sculpture Stroll.
Chad Czmowski — Council Member Czmowski noted that a candidate forum for City Council Members
is being held tomorrow night at 6:30 p.m. in the Council Chambers.
Gary Forcier — Mayor Forcier noted that there are apartment vacancies at Park Towers and provided
housing statistics from the HRA Board. He also noted that the leaf vacuuming service is occurring.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:35 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator