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cp11-26-24HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, November 26, 2024 4:00 p.m. Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, November 26, 2024, at 4:00 p.m. at the Hutchinson City Center, l I l Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Joint meeting with Planning Commission to Review Draft Updated Downtown Plan .— Matthe unich, City Ad ' strator DATED: November 21, 2024 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, NOVEMBER 26, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Budget Workshop of November 12, 2024 (b) Regular Meeting of November 12, 2024 CONSENT AGENDA (The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of 2025 License Renewals (b) Appointment of Kayla Zuidema to Planning Commission to March 2025 (c) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. CITY COUNCIL AGENDA —November 26, 2024 9. APPROVE/DENY DALE STREET SW (LETTING NO. 1, PROJECT NO. 25-01) (a) Resolution No. 15795 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15796 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids 10. APPROVE/DENY 2025 STREET IMPROVEMENT PROJECTS (LETTING NO. 2, PROJECT NO. 25-02) (a) Resolution No. 15797 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15798 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 11. DISCUSSION ON THE PRELIMINARY BUDGET AND TAX LEVY FOR 2025 UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY SETTING ORGANIZATIONAL MEETING FOR JANUARY 2, 2025, AT 5:30 P.M. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Investment Report and Financial Report for October 2024 b) Sustainability Advisory Board Minutes from April 15 and August 19, 2024 MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 HUTCHINSON CITY COUNCIL REVIEW OF 2025 ENTERPRISE FUND BUDGETS MINUTES TUESDAY, NOVEMBER 12, 2024, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Chad Czmowski, Pat May, Tim Burley and Dave Sebesta. Others present were: Matt Jaunich, City Administrator and other city directors and managers. REVIEW OF 2025 ENTERPRISE FUND BUDGETS Matt Jaunich, City Administrator, spoke before the Council. Mr. Jaunich noted that a review of the following preliminary budgets will be held at today's workshop: Liquor Hutch, Creekside, Refuse/Garbage, Water/Wastewater/Storm Water. In addition, there will be a review of the local sales tax option and the enterprise fund transfers to the general fund. 2. Liquor Hutch Budget Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the proposed budget for 2025 which sees a 2.5% increase in sales revenue over the 2025 forecasted sales. This is the second year of budgeting for THC products. Proposed expenses for 2025 have increased 1.3%. Capital projects include a new refrigeration system for an import beer cooler and new flooring in the wine area. Mr. Jaunich also provided a 10-year liquor fund forecast. Council Member May suggested perhaps looking into a satellite store in the future. Creekside Budget Mr. Jaunich explained that Creekside's 2025 budget includes a -7.8% decrease in revenue. Sales revenue for bagged product is budgeted at a slight decrease from 2024. Sales revenue for bulk product is budgeted at a 53.8% decrease from 2024 due to the inventory of bitcon being depleted. Grinding asphalt and concrete accumulated over the past year likely will occur in the Fall of 2025 with product to sell in 2026. Total expenses are budgeted at a decrease of -1.2%. Capital projects include site improvements for a finished bulk storage area, bagging line improvements and a used flatbed trailer. The transfer to the general fund is budgeted at $120,000. The ending cash balance for Creekside is budgeted at $2,080,224. Mr. Jaunich also provided a 10-year compost fund forecast. Refuse/Garbage Budget Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 7.8% from 2024. This includes a 5% rate increase for all refuse rates, which is the second of four proposed rate increases. Expenses for the refuse/garbage budget will see a decrease of -27.7% for 2025. There is a $55,000 transfer that goes out to the tree disease infestation/mitigation fund as well as a one- time $50,000 transfer to the Storm Water fund for a new leaf vacuum. Capital purchases include a new vehicle for staff. Mr. Jaunich provided an overview of the Spring/Fall white goods pick up related to costs to the City for the program. The proposed cost for 2025 is nearly $50,000. Mr. Jaunich also provided a 10-year refuse fund forecast. Water Fund Budget Mr. Jaunich explained that the Water Fund budget shows a -4.4% decrease in total revenue for 2025. The 2025 budget does not include an increase in water rates, but does include some adjustments to sales revenue based on the new rate structure that was effective 1/1/23. Water fund expenses are budgeted at a 4.4% increase. Projects included are water meter replacements, RO membrane replacement, RO skid valves replacement, gate & gate controls, half -ton work truck, plant optimization study, HVAC for meter room, Well 6 rehabilitation and recovery treatment and roadway infrastructure improvements. Transfer to the general fund will increase to $90,000 for 2025. The ending cash balance for the water fund budget is budgeted at $3,898,219. Mr. Jaunich provided a 10-year water fund forecast and noted that 2026 is the last year of the local sales tax. Wastewater Fund Budget Mr. Jaunich explained that the wastewater fund budget sees a 4.8% increase in revenues for 2025. The 2025 budget does not include any increase in sewer rates, but does include some adjustments to sales revenue based on the new rate structure that was effective 1/1/23. Total expenses have a budgeted increase of 18.9%. Projects included are digester aeration and mixation rehabilitation, belt press thickener 91 and 92 overhaul/replacement, sewer lining project, Building #90 boiler/controls replacement, Stoney Point lift station repairs/upgrades, Main lift station pump #1 & 92 VFD replacement, wastewater garage sheet metal replacement, HATS lift station improvements, replacement of solar field inverters and roadway infrastructure improvements. The wastewater fund budget has an ending cash balance budgeted at $5,165,463. Mr. Jaunich provided a 10-year wastewater fund forecast. Local Option Sales Tax Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated solely to retiring the debt in water and sewer funds. Mr. Jaunich provided quick facts in reference to local option sales tax, which included: local sales tax on a $100 purchase amounts to $.050; local sales tax is applicable to the same retail purchases, subject to Minnesota sales tax; sale of vehicles by dealers are exempt and instead are subject to an excise fee of $20 per vehicle sold; local sales tax is applicable to any sale made within city limits as determined by the last four digits of your zip code; point of possession determines taxability; purchases item/service received/performed within city limits is subject to the local sales tax; purchased items/service is received/performed outside city limits is exempt from local sales tax; organizations exempt from paying state sales tax are also exempt from the local sales tax. Mr. Jaunich noted that the use tax process is applicable so if a purchase is taxable but the vendor did not charge sales tax, then use tax must be reported and paid to the State. Mr. Jaunich also reviewed other nearby cities with local option sales tax. Mr. Jaunich explained that early retirement of debt is an option if cash reserves are sufficient. While the main purpose of the tax is to retire existing debt, it also allows the City to build healthy cash reserves to help with annual street projects with water & sewer infrastructure improvements, improvements that may be needed in each facility, other projects that create efficiencies and stable water/sewer rates. Mr. Jaunich noted that during the past November (2022) elections, seven cities put forward 11 ballot questions for local sales tax and of those 11, 10 were approved by voters. The average margin of approval was 56.7% to 43.3%. Mr. Jaunich then reviewed the outstanding debt. Stormwater Fund Budget Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of 12.6%. There is a planned rate increase of 8% over nine classifications. This increase is larger than the prior 3% annual increases due to increasing improvement and maintenance costs. The $50,000 transfer -in is from the refuse fund as its share of a new leaf vacuum that is budgeted within the Storm Water fund at a total cost of $136,000. Expenses are budgeted at an 8.3% increase. City's leaf vacuuming program is accounted for in this fund and street sweeping is also funded by this account. Projects included for 2025 include Michigan Street NE area drainage improvements, Southfork pond improvements, new leaf vacuum, airport drainage improvements and roadway infrastructure improvements. The ending cash balance in the stormwater fund is budgeted at $1,018,700 for 2025. Mr. Jaunich provided a 10-year stormwater fund forecast. Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund. Mr. Jaunich noted that the liquor fund continues to do well. 2025 sees the second rate increase in a series of four in garbage rates. 2025 is the third year of a new rate structure for water and sewer users. There is a slight increase in the stormwater fees. Enterprise fund transfers into the general fund account for about 5.6% of general fund revenue. Cash balances continue to remain healthy. Capital needs continue to increase especially in the Creekside/Water/Sewer funds. In addition, regulatory agencies have and likely will impact future needs. Mr. Jaunich then asked Lynn Neumann, Director of Parks/Recreation/Community Education to provide an overview of pickleball availability and the fee structure. Ms. Neumann noted that the popularity of pickleball continues to grow and the PRCE department has been making significant efforts to respond to the needs of the community and the rising demand for this sport. Ms. Neumann explained that outdoor pickleball is available from April to October at the complex located at Park Elementary. There is no fee for players to utilize this outdoor facility. Indoor pickleball is offered from October to April at the Recreation Center which has six dedicated courts for indoor play. Ms. Neumann reviewed the days/hours for open pickleball. The fee structure for open pickleball is $5 per play. In addition, a punch pass is available which is $45/10 visits as well as a season pass of $200 from October -April. Much research and data were utilized to establish the fee structure. Ms. Neumann noted that a senior discount has been requested as well such as is offered at the aquatic center. Ms. Neumann reviewed the investments the PRCE department has made to the pickleball sport which includes new heavy-duty outdoor nets, repainting/restriping damaged courts, as well as miscellaneous items purchased. These investments have totaled almost $30,000. Ms. Neumann also noted that she has been researching a dedicated outdoor pickleball facility. A preliminary construction estimate has been proposed at approximately $525,000 which is based on post -tensioned concrete suitable for the soil conditions at the site. Due to potential contingencies and escalations, a budget figure of $600,000 has been recommended for planning purposes. 3. Adjournment Motion by May, second by Czmowski, to adjourn the workshop at 5:05p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, NOVEMBER 12, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Christ the King Lutheran Church (The invocation is a voluntary expression oftheprivate citizen, to andfor the City Council, and is not intended to ajiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor ifhe will be acceptingpublic comments during the agenda item ifnot apublic hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Strategic Planning Workshop of October 22, 2024 (b) Regular Meeting of October 22, 2024 Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of 2025 License Renewals (b) Consideration for Approval to Purchase Snow Removal Equipment CITY COUNCIL MINUTES —November 12, 2024 (c) Consideration for Approval of Resolution No. 15793 — Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Letting No. 3, Project No. 24-09 (Wastewater Treatment Facility Solids Improvement Project) (d) Consideration for Approval of Purchasing Water Meters for Water Meter Replacement Project Phase 3 (e) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing Company on December 14, 2024 (f) Claims, Appropriations and Contract Payments — Register A Motion by May, second by Sebesta, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Burley, second by Sebesta, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — NONE purpose o t is portion o t e agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. DISCUSSION ON SKYVIEW DAIRY FEEDLOT EXPANSION Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that Skyview Dairy is requesting a conditional use permit through the Hutchinson Area Joint Planning Board for a feedlot expansion. The Joint Planning Board has a representative from the area townships as well as the City of Hutchinson and McLeod County. Council Member Sebesta sits on the Joint Planning Board and is unable to attend the joint planning board meeting so staff is requesting feedback from the City Council to share with the Joint Planning Board. Mr. Jochum explained that in March 2024 Skyview Dairy applied for a conditional use permit for a feedlot expansion from 2540 animal units to 3520 animal units. An Environmental Assessment Worksheet was requested by McLeod County and was recently completed. This item will be on the November 20, 2024, Joint Planning Board agenda. The feedlot expansion is 5066 feet from the City of Hutchinson corporate limits near Hwy 7/22 on the east side of town. The EAW spoke to land in proximity to the proposed feedlot and whether there may be incompatible uses. The area at Hwy 7/22 is guided for future 2 CITY COUNCIL MINUTES —November 12, 2024 commercial use and is zoned Gateway District, which allows for commercial type uses like retail, restaurants, hotels, gas stations, etc. The Growth Plan adopted last year by the City Council has land guided for industrial ease of the current Industrial Park. The EAW notes these uses are not compatible with a feedlot. It was noted that the footprint of Skyview Dairy is not increasing, however the animal units and appurtenances are. The Council provided no position either way on the expansion, however noted that the Council has previously adopted growth plans and that Skyview Dairy has followed all proper protocols. 10. DISCUSSION ON SMOKE -FREE WORKPLACE ORDINANCE Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that at the last Council meeting a business owner addressed the Council regarding their concerns on the City's Smoke -Free Workplace ordinance. In particular, the business owner raised the concern that smoking is prohibited within 15 feet of entrances, exits, open windows and ventilation intakes of public places and places of work. The request from the business owner was that the City extend the 15 feet regulation to 25 feet. Council Member Burley noted that he spoke to various business owners, especially along Main Street, and they expressed that during business hours the regulations would be acceptable, however when businesses are closed the thought was the regulation should not be needed. Mr. Jaunich noted that McLeod County has adopted a smoke -free workplace ordinance that may be more restrictive in distance than Hutchinson's. City Attorney Sebora will check into the county's ordinance. Council Member May suggested leaving the ordinance regulations as is and monitor the activities to see if more problems arise. The remaining Council Members agreed. UNFINISHED BUSINESS 11. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 24-850 — ORDINANCE RELATED TO CANNABIS REGULATIONS City Attorney Marc Sebora noted that at the last Council meeting the Council reviewed the first reading of an ordinance regulating cannabis and had specific discussion surrounding the hours for sales. No changes have been made to the ordinance since the last meeting and staff is recommending approval. Motion by May, second by Czmowski, to approve second reading and adoption of Ordinance No. 24-850. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY WASTEWATER TREATMENT PLANT GRINDER REPLACEMENT CITY COUNCIL MINUTES —November 12, 2024 Mike Stifter, Public Works Director, presented before the Council. Mr. Stifter explained that one of two grinders in the pre-treatment building at the wastewater facility failed over the last week. It is one of the mainline grinders leaving only one in operation at this time. Staff is requesting to move forward with a replacement order as it is an expected 6-8 week lead time. Motion by Burley, second by May, to approve wastewater treatment plant grinder replacement. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Public Library Board Minutes from September 23, 2024 MISCELLANEOUS 14. STAFF UPDATES Mike Stifter — Mr. Stifter commented on the water meter replacement proj ect noting that two-thirds of the project is almost completed. These particular water meters do not have the capability for remote shut-off. The project is slated to be completed this late Spring/early Summer. Mr. Stifter also provided an update on the lead pipes replacements that may be needed. He also noted that this is the last week of leaf vacuuming. 15. COUNCIL/MAYOR UPDATE Tim Burley — Council Member Burley thanked the community for the outreach received this week towards the veterans. Chad Czmowski — Council Member Czmowski noted that Oddfellows is getting new playground equipment, however the Barney feature will remain. He also thanked everyone who voted for him in his re-election as council member. Matt Jaunich — Mr. Jaunich reminded the Council that a workshop is scheduled prior to the next Council meeting at 4:00 p.m. to review the proposed updated Downtown Plan. ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 6:15 p.m. Motion carried unanimously. .19 To: Mayor and City Council From: Stephanie Nelson, HR/Admin Technician Date: November 26, 2024 Subject: 2025 License Renewals The following establishments have applied for 2025 license renewals. The appropriate paperwork has been submitted. Please approve the following licenses: On -Sale Intoxicating Sunday Liquor License Food Truck Cobblestone Hotel & Suites Cobblestone Hotel & Suites Rafael Jimenez Sonora's Sonora's The Wine Lounge, LLC The Wine Lounge, LLC Garbage/Hauling Licenses Massage Services Liz Lindemeier Maria's Hair Salon Shantelle Huls, CMT Sunflower Therapy Massage Under Pressure Massage Tap Room On -Sale Bobbing Bobber Brewing Company, LLC Taproom Sunday Bobbing Bobber Brewing Company, LLC Brewer Off -Sale Bobbing Bobber Brewing Company, LLC Brewer Off -Sale Sunday Bobbing Bobber Brewing Company, LLC Off -Sale 3.2 Malt Liquor Viking Oil Corp (SA -East) Tobacco Viking Oil Corp (SA -East) Walgreens West Central Sanitation, Inc r � HUTCHINS01% A CITY ON PURPOSE BOARDS/COMMISSION INTEREST FORM www.ci.hutch inson :m.nnus Hutchinson City Center, 111 Hassan St. SE, Hutchinson MN Name: Kayla Zuidema Address: 1287 Denver Ave SE Hutchinson, MN 55350 Fax # (320) 234-4240 Phone # (320) 587-5151 Home Phone #: 320-583-1604 Work Phone #: 320-583-1604 Cell Prone #: 320-583-1604 Email Address: kaylazuidema(&gmail.com Occupation: Small Business Owner/Self Employed Place of Employment: Compass Occasions LLC Educational Background: Associates Degree in Marketing and Sales Management Number of years as Hutchinson Resident: 37 I am interested in serving on the following City Board or Commission: Airport Commission (5 yr. term) Bicycle/Pedestrian Advisory Committee (3 yr. term) ❑ Charter Commission (4 yr. term) ❑ HRA Board (5 yr. term) ❑ EDA Board (6 yr. term) ❑ Library Board (3 yr. term) ❑ Park/Rec/Comm Ed Board (3 yr. term) %d Planning Commission (5 yr, term) ❑ Police Civil Service Commission (3 yr. term) ❑ Public Arts Commission (3 yr. term) ❑ Senior Advisory Board (3 yr. term) j Sustainability Advisory Board (3 yr. term) Utilities Commission (5 yr. term) -OVER- Explain why you are interested in this board/commission: have lived in Hutchinson my entire life and am now raising my family here. i would like to _ be apart of this committee to help grow and ensure our community is a vibrant and safe place for families to live and engage in activities together. I am also a small business owner in Hutchinson and I d like to be able to advocate or policies that support local businesses, fostering ient where small businesses can th- '. - 1- ;uFfIrriurlity. Please describe any prior/current experience that may relate to serving on this board/commission: am an event planner and our business was started by working with non -profits. I have worked with many different boards in the past and am very familiar with the structure and roles a board pays in the success ot organizations and executing plans into actions. I also have served as a treasurer for the NEW group and have been on the Music in the ParK board for seven years. Please List Other Municipal Boards and/or Commission you may have served. Years Served 1.) to 2.) to 3.) to 4.) to Please return completed form to Melissa Starke at City Center, 111 Hassan Street SE, if you are interested in serving on any of the above boards/commissions. We thank you for your interest. This form will be placed on file and we will refer to the file as openings occur. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 11/12/24 - 11/26/24 Check Date Check # Name Description Amount 11/12/2024 117963 NOTHING BUT HEMP COST OF GOODS SOLD - LIQUOR HUTCH 1,230.00 11/12/2024 117964 STONY CREEK LANDSCAPES INC REIMB: SCULPTURE DAMAGE 700.00 11/15/2024 EFT EFTPS Payroll Report 10/27/24- 11/9/24 74,234.87 11/15/2024 EFT MN Dept of Revenue Payroll Report 10/27/24- 11/9/24 15,081.07 11/15/2024 EFT MNDCP Payroll Report 10/27/24- 11/9/24 325.00 11/15/2024 EFT Child Support Payroll Report 10/27/24- 11/9/24 850.01 11/15/2024 EFT UNUM Voluntary Insurance Payroll Report 10/27/24- 11/9/24 321.60 11/15/2024 EFT PERA Payroll Report 10/27/24 - 11/9/24 63,029.05 11/15/2024 EFT Further HSA Payroll Report 10/27/24 - 11/9/24 16,555.16 11/15/2024 EFT Mission Square Payroll Report 10/27/24 - 11/9/24 4,929.10 11/15/2024 EFT VOYA Payroll Report 10/27/24- 11/9/24 260.00 11/15/2024 117965 Manual Employee Check Payroll Report 10/27/24- 11/9/24 61.42 11/15/2024 117966 Manual Employee Check Payroll Report 10/27/24- 11/9/24 246.90 11/15/2024 117967 Manual Employee Check Payroll Report 10/27/24- 11/9/24 51.72 11/15/2024 117968 Manual Employee Check Payroll Report 10/27/24- 11/9/24 266.00 11/15/2024 117969 HART Payroll Report 10/27/24- 11/9/24 400.22 11/15/2024 117970 LELS Union Dues Payroll Report 10/27/24- 11/9/24 352.50 11/15/2024 117971 MNPEA Payroll Report 10/27/24 - 11/9/24 672.00 11/15/2024 117972 UNUM Life & ADD Insurance Payroll Report 10/27/24 - 11/9/24 1,016.20 11/26/2024 117973 BURICH, TOM UB REFUND 33.18 11/26/2024 117974 EBNET, EUGENE & JEANETTE UB REFUND 30.77 11/26/2024 117975 ENGWALL, MAXINE L UB REFUND 19.57 11/26/2024 117976 HUTCHINSON BUS LINES UB REFUND 5.14 11/26/2024 117977 LARSON, LINDA UB REFUND 27.21 11/26/2024 117978 LUENG,SIMON UB REFUND 0.62 11/26/2024 117979 AARP AARP INSTRUCTION - SR CENTER 150.00 11/26/2024 117980 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 311.73 11/26/2024 117981 ACE HARDWARE - 1790 HAZMATTRAILER SUPPLIES, BROOM, BATTERIES - FIRE 236.56 11/26/2024 117982 ACE HARDWARE - 1825 CLOROX, REPAIR SUPPLIES, ELBOW - POLICE 20.96 11/26/2024 117983 ADVANCED ENGINEERING & ENVIRONMENTA PROFESSIONAL SERVICES - WWTP 5,190.34 11/26/2024 117984 AMERICAN WELDING &GAS FIRE EXTINGUISHERS, INSPECTIONS- MULTIPLE DEPTS 4,185.60 11/26/2024 117985 ANIMAL MEDICAL CENTER ON CROW RIVER ANIMAL IMPOUNDS- POLICE 1,300.00 11/26/2024 117986 APEX ENGINEERING GROUP INC WATER PLANT STUDY 10,628.64 11/26/2024 117987 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 743.75 11/26/2024 117988 AUTO VALUE - GLENCOE HATS HYD SUPPLIES 2,817.12 11/26/2024 117989 AUTO-CHLOR SYSTEM DISHWASHER SERVICE - SR CTR 257.05 11/26/2024 117990 BARNUM COMPANIES INC GATE REPAIR - WWTP 1,949.92 11/26/2024 117991 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,398.64 11/26/2024 117992 BENEFIT EXTRAS INC COBRA ADMIN FEES 37.50 11/26/2024 117993 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,258.28 11/26/2024 117994 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 227.81 11/26/2024 117995 BONNEVILLE LAND & CATTLE USED SKY JACK- MULTIPLE DEPTS 4,995.00 11/26/2024 117996 BOYER TRUCKS 2025WST47XTRUCK -PUBLICWORKS 126,748.50 11/26/2024 117997 BRANDON TIRE CO TIRE REPAIRS- PARKS 176.50 11/26/2024 117998 BRAUN INTERTEC CORP VMF SPECIAL INSPECTIONS 3,348.80 11/26/2024 117999 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 9,349.68 11/26/2024 118000 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 41,690.07 11/26/2024 118001 CARSON PATROL SHOP LLC TOWS, REPAIRS- MULTIPLE DEPTS 6,855.69 11/26/2024 118002 CENTER FOR ENERGY & ENVIRONMENT NEW POLICE FACILITY 3,100.00 11/26/2024 118003 CENTRAL HYDRAULICS EQUIPMENT PARTS- MULTIPLE DEPTS 2,941.43 11/26/2024 118004 CENTRAL MCGOWAN HATS WELDING SUPPLIES 273.57 11/26/2024 118005 CHERRYROAD MEDIA INC NEWSPAPER ADS- WWTP 672.40 11/26/2024 118006 CHERRY'S INDUSTRIAL EQUIPMENT PALLET INVERTER- CREEKSIDE 37,192.00 11/26/2024 118007 CHOSEN VALLEY TESTING INC CASPSYSTEMADMIN,PROJECTMGMT,REP- CREEKSIDE 1,800.00 11/26/2024 118008 CINTAS CORPORATION SUPPLIES & SERVICE- MULTIPLE DEPTS 561.45 11/26/2024 118009 COKER COMPOSTING AND CONSULTING SUPPORT TO COMPOST IT RIGHTMPCAGRANT- CREEKSIDE 100.00 11/26/2024 118010 CORE & MAIN LP 1.5C2 FOR FAIRGROUNDS, METERS- WATER 19,409.88 11/26/2024 118011 CREEKSIDE SOILS BITCON, SOIL - PARKS 2,001.25 11/26/2024 118012 CROW RIVER FLORAL & GIFTS FUNERAL ARRANGEMENTS- MULTIPLE DEPTS 174.00 11/26/2024 118014 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 1,990.80 11/26/2024 118015 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 49,212.62 11/26/2024 118016 DELL MARKETING LP DELL PC 2024 - MULTIPLE DEPTS 7,313.27 11/26/2024 118017 DEMARAIS, AIDAN THOMAS SCULPTURE STROLL 2024 AWARD WINNER 250.00 11/26/2024 118018 DESIGN ELECTRIC INC LIGHTS- MULTIPLE DEPTS 735.93 11/26/2024 118019 DORIVAL, KELLI REIMB: MMBA MTG - LIQUOR 95.81 11/26/2024 1118020 EBERT CONSTRUCTION REPLACE VMF GRANDSTAND, RELEATED SITE IMPROVEMENTS 155,158.75 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 11/12/24 - 11/26/24 Check Date Check # Name Description Amount 11/26/2024 118021 EG RUD & SONS INC ALTA SURVEY LOT 1140 - EDA 2,000.00 11/26/2024 118022 ELATION ANSWERING SERVICE MONTHLY DISPATCH SERVICES - WWTP/WATER 158.00 11/26/2024 118023 EMERGENCY APPARATUS MAINT ENGINE SERVICE & REPAIRS- FIRE 998.17 11/26/2024 118024 EMERGENCY AUTOMOTIVE TECH SHIPPING DEFECTIVE UNIT- POLICE 21.51 11/26/2024 118025 ENERGY SALES INC HATS FILTERS 706.88 11/26/2024 118026 EVERETT LAW LLC CASE REVIEW - POLICE 1,173.00 11/26/2024 118027 EWERT BROS INC STORMWATER CAMERA INSPECTION 4,690.70 11/26/2024 118028 FARM -RITE EQUIPMENT EQUIPMENT PARTS- MULTIPLE DEPTS 1,198.59 11/26/2024 118029 FASTENAL COMPANY SNOW PLOW PART-CREEKSIDE 7.72 11/26/2024 118030 FENSKE'S STUMP REMOVAL STUMP REMOVALS- STREETS 40,675.00 11/26/2024 118031 FERGUSON WATERWORKS#2518 CURBSTOP PARTS- WATER 880.36 11/26/2024 118032 FINANCE & COMMERCE PRINTING & PUBLISHING - ENG 226.38 11/26/2024 118033 FIRST ADVANTAGE LNSOCC HEALTH SOLU DRUG TESTING 144.02 11/26/2024 118034 FOSTER MECHANICAL HVAC, RELIEF VALVE REPAIRS- MULTIPLE DEPTS 1,257.76 11/26/2024 118035 FOTH INFRASTRUCTURE & ENVIRONMENT CASP CONSTRUCTION AND QUALITY ASSURANCE - CREEKSIDE 8,308.08 11/26/2024 118036 FURTHER HSA/FSAADM FEES 331.80 11/26/2024 118037 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 4,950.00 11/26/2024 118038 GAG SHEET METAL INC CITY CENTER ROOF REPLACEMENT 129,790.42 11/26/2024 118039 GALLS LLC HOLSTER, CUFFS, SHIRTS- POLICE 757.27 11/26/2024 118040 GEMPLER'S INC REPLACEMENT POLE SAW BLADES- PARKS 164.72 11/26/2024 118041 GRAINGER REPAIR MATERIALS, UNIT HEATER- WWTP 881.15 11/26/2024 118042 GRANDVIEW VALLEY WINERY COST OF GOODS SOLD - LIQUOR HUTCH 576.00 11/26/2024 118043 GREEN MOUNTAIN TECHNOLOGIES SERVICE CONTRACT FOR CASP SYSTEM - CREEKSIDE 4,719.00 11/26/2024 118044 HACH COMPANY NITRATETNTS -WWTP 303.81 11/26/2024 118045 HANSEN GRAVEL INC GAGA BALL BASE, LANDSCAPING MATERIALS - MULTIPLE DEPTS 805.00 11/26/2024 118046 HANSEN TRUCK SERVICE DOT TRUCK INSP ALL BIG APPARATUS- FIRE 426.00 11/26/2024 118047 HAWKINS INC CITRIC ACID -WWTP 3,693.66 11/26/2024 118048 HEALTHPARTNERS INC MEDICAL INSURANCE 157,740.69 11/26/2024 118049 HERALD JOURNAL PUBLISHING PUBLICATION -P/Z 65.60 11/26/2024 118050 HERGENRADER, LISA SHORT STAFFED LUNCH - MV 19.94 11/26/2024 118051 HILLYARD/HUTCHINSON JANITORIAL SUPPLIES -REC 506.17 11/26/2024 118052 HOFF, RANDY FLOWERS WAAGE FUNERAL- POLICE 55.00 11/26/2024 118053 HOLT-PETERSON BUS DECEMBER 2024 SENIOR TOUR 895.00 11/26/2024 118054 HONEY -DO LAWN SERVICES LLC BAGGING PALLETS- CREEKSIDE 4,316.00 11/26/2024 118055 HUTCHINSON CO-OP FUEL & SUPPLIES - MULTIPLE DEPTS 7,722.74 11/26/2024 118056 HUTCHINSON FARMERS MARKET GRANT FOR FARMERS MARKET 5,000.00 11/26/2024 118057 HUTCHINSON HEALTH PRE -EMPLOYMENT PHYSICALS - MULTIPLE DEPTS 1,680.00 11/26/2024 118058 HUTCHINSON UTILITIES UTILITIES - MULTIPLE DEPTS 79,302.04 11/26/2024 118059 HUTCHINSON WHOLESALE #1550 MOWER PART- PARKS 8.69 11/26/2024 118060 HUTCHINSON, CITY OF WATER BILLS 7,458.44 11/26/2024 118061 HYDROCORP LLC WATER METER PROJECT 141,815.00 11/26/2024 118062 INDEPENDENT EMERGENCY SERVICES 911 PS/ALI SERVICE - POLICE 10.77 11/26/2024 118063 INGSTAD BROADCASTING RADIO ADVERTISING - LIQUOR HUTCH 2O0.00 11/26/2024 118064 INTERSTATE BATTERY SYSTEM OF MPLS HATS BATTERY STOCK 676.75 11/26/2024 118065 JAM ES, TIMOTHY PAUL SCULPTURE STROLL 2024-AWARD WINNER 250.00 11/26/2024 118066 JAUNICH, MATT REIMB: COMPASS PEER GROUP MTG -ADMIN 56.95 11/26/2024 118067 JAY MALONE MOTORS REPAIRS ON #664 - PARKS 113.81 11/26/2024 118068 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 24,027.52 11/26/2024 118069 JOHNSON CONTROLS FIRE PROTECTION LP CONTRACT SERVICES - EVENT CENTER 2,044.19 11/26/2024 118070 J U U L CO NTRACTI NG CO SEWERCLEANOUT -WWTP 1,602.00 11/26/2024 118071 KENNEDY & GRAVEN, CHARTERED LEGAL SERVICES 154.00 11/26/2024 118072 KERI'S CLEANING & HANDYMAN SERVICES MONTHLY CLEANING - FIRE 160.00 11/26/2024 118073 KRANZ LAWN & POWER FILTERS FOR BACK PACK BLOWER - PARKS 46.17 11/26/2024 118074 L & P SUPPLY CO MS866T MOWER BLADES, BATTERY SAWS- STREETS 1,693.80 11/26/2024 118075 LARAWAY ROOFING INC ROOF REPLACEMENT- FIRE 4,372.00 11/26/2024 118076 LENARZ, TROY PICTURES - REC 599.99 11/26/2024 118077 MADDEN GALANTER HANSEN LLP UNION NEGOTIATION - POLICE 1,068.06 11/26/2024 118078 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS- MULTIPLE DEPTS 259.11 11/26/2024 118079 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACTS - MULTIPLE DEPTS 1,761.25 11/26/2024 118080 MAVERICK WINE COST OF GOODS SOLD - LIQUOR HUTCH 679.36 11/26/2024 118081 MCLEOD COU NTY AUDITOR -TREASURER ASSESSMENT & MAINT FEES 61,152.00 11/26/2024 118082 MCLEOD COU NTY FIRE CHIEFS ASSN ANNUAL COUNTYACTIVE 911DUES -FIRE 565.80 11/26/2024 118083 MCLEOD COUNTY HHW LIGHT BULB RECYCLING - CITY CENTER 32.50 11/26/2024 118084 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 242.25 11/26/2024 118085 MINI BIFF PORTATOILER COMPOST 117.81 11/26/2024 1118086 IMINNCOR INDUSTRIES IMVTITLE SERVICE - MOTOR VEHICLE 35.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 11/12/24 - 11/26/24 Check Date Check # Name Description Amount 11/26/2024 118087 MINNESOTA DEPT OF HEALTH STATE FEE -WATER CONNECTIONS 12,512.00 11/26/2024 118088 MINNESOTA PETROLEUM SERVICE HATS FUELL PUMP REPAIR 562.00 11/26/2024 118089 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 638.40 11/26/2024 118090 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 541.20 11/26/2024 118091 NILES, JIM REIMB: MMBA MTG - LIQUOR 95.81 11/26/2024 118092 NORTH CENTRAL INTERNATIONAL MW496XFUEL TANK & TIRE KIT -STORMWATER 256.79 11/26/2024 118093 NORTH CENTRAL LABORATORIES LAB CHEMICAL STANDARDS- WWTP 220.74 11/26/2024 118094 NOTHING BUT HEMP COST OF GOODS SOLD - LIQUOR HUTCH 2,064.00 11/26/2024 118095 NUSSTRUCK & EQUIPMENT WIPER ARMS, HEAT SHIELD- MULTIPLE DEPTS 382.84 11/26/2024 118096 NUVERA PHONESERVICES- MULTIPLEDEPTS 5,357.27 11/26/2024 118097 ODP BUSINESS SOLUTIONS LLC PACKING TAPE, SORTER -MULTIPLE DEPTS 40.67 11/26/2024 118098 ORACLE AMERICA INC TALEO PERFORMANCE REVIEW SOFTWARE - MULTIPLE DEPTS 1,338.88 11/26/2024 118099 PALLET SERVICE CORPORATION BAGGING PALLETS - CREEKSIDE 6,474.00 11/26/2024 118100 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,609.00 11/26/2024 118101 PEAT INC SPHAGNUM PEAT BULK - CREEKSIDE 11,639.00 11/26/2024 118102 PEDERSEN,JAMES SCULPTURE STROLL 2024-AWARD WINNER 250.00 11/26/2024 118103 PEDERSEN, RYAN SCULPTURE STROLL 2024 - AWARD WINNER 250.00 11/26/2024 118104 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 6,758.81 11/26/2024 118105 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 13,105.34 11/26/2024 118106 PIONEERLAND LIBRARY SYSTEM 4TH QTR LIBRARY FUNDING REQUEST 49,716.25 11/26/2024 118107 PLUNKETTS PEST CONTROL PEST CONTROL - ARENA 114.37 11/26/2024 118108 POSTMASTER POSTAGE FOR UB BILLS 1,930.00 11/26/2024 118109 POSTMASTER POSTAGE - SR NEWSLETTERS 146.00 11/26/2024 118110 PRECASTSYSTEMS PADS FOR BIKE FIX IT STATIONS- PARKS 130.00 11/26/2024 118111 PREMIER TECH CHRONOS STEEL PLATE CATCH GATE VF-2100 FOR BAGGER - CREEKSIDE 452.21 11/26/2024 118112 PRO AUTO MN INC 2023 CHIEF SUV CHASSIS SERVICE - FIRE 84.35 11/26/2024 118113 PROFESSIONAL WATER TECHNOLOGIES INC SPECTRAGUARD 100 ANTISCALANT- WATER 6,766.55 11/26/2024 118114 RAH PAINTING &CONTRACTING LLC FALL CLEANUP -STREETS 1,690.00 11/26/2024 118115 RAMAKER & ASSOCIATES INC CEMETERY SOFTWARE 1,812.50 11/26/2024 118116 RAMSTAD TECHNOLOG IES LLC FIBER CABLE CUT- FIRE 270.00 11/26/2024 118117 RAPID PACKAGING INC PALLET WRAPPER, EQUIP- CREEKSIDE 7,747.50 11/26/2024 118118 REVIERWELDING MISCEQUIPMENTREPAIRS- CREEKSIDE 8,559.64 11/26/2024 118119 RIDGEWATER COLLEGE FACILITY RENTAL FOR ELECTIONS 500.00 11/26/2024 118120 ROTOCHOPPER GRINDERPARTS- CREEKSIDE 1,461.43 11/26/2024 118121 RUNNING'SSUPPLY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 84.72 11/26/2024 118122 S&STRUCKING LLC FLATBED TRUCKING FOR BAGGED PRODUCTS - CREEKSIDE 1,000.00 11/26/2024 118123 SCHMIDT, BEN REIMB: WINTER BOOTS - STREETS 175.00 11/26/2024 118124 SHAW, KAREN PILATES/YOGA INSTRUCTION - SR CTR 210.00 11/26/2024 118125 SHRED-N-GO 446138 SHREDDING - MULTIPLE DEPTS 87.50 11/26/2024 118126 SKYLINE AGGREGATE WASHEDSAND- MULTIPLEDEPTS 7,434.37 11/26/2024 118127 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 51,963.30 11/26/2024 118128 STANDARD PRINTING-N-MAILING BUSINESS CARDS- BLDG INSPEC 40.00 11/26/2024 118129 STAPLES ADVANTAGE PAPER, MANILA FOLDERS, COFFEE - CITY CENTER 451.29 11/26/2024 118130 TALL SALES COMPANY OCTCOMMISSIONS- CREEKSIDE 3,351.33 11/26/2024 118131 THE PAINTERS PAINT INTERIOR WALLS OF LIBRARY 1,550.00 11/26/2024 118132 THOMPSON EXCAVATING LLC REED SEDGE PEAT- CREEKSIDE 11,760.00 11/26/2024 118133 TIDY TIGHTWADS/HUTCHFIELDSERVICES HATS JANITORIAL SERVICE 1,485.75 11/26/2024 118134 TITAN MACHINERY MS149TCAMERA-STREETS 635.00 11/26/2024 118135 T-MOBILE PHONE SERVICES- MULTIPLE DEPTS 2,579.78 11/26/2024 118136 TRI COUNTY WATER BOTTLE WATER AND DEL- MULTIPLE DEPTS 98.38 11/26/2024 118137 TRI-COUNTY PALLET &CRATE BAGGING PALLETS - CREEKSIDE 4,316.00 11/26/2024 118138 TRNKA, JAMES REIMB: SAFETY FOOTWEAR - STREETS 225.00 11/26/2024 118139 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 324.84 11/26/2024 118140 UNUM LIFE I NSU RANCE CO OF AMERICA INSURANCE 3,264.24 11/26/2024 118141 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 15,372.18 11/26/2024 118142 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 638.90 11/26/2024 118143 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 4,415.17 11/26/2024 118144 WARNKE, HEIDI UB REFUND 2.34 11/26/2024 118145 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 10,288.89 11/26/2024 118146 WELCOME NEIGHBOR ADVERTISING - LIQUOR HUTCH 60.00 11/26/2024 118147 WENDLAND, KELLIE REIMB: MN SAFETY CONFERENCE 88.44 11/26/2024 118148 WEST CENTRAL SANITATION INC RESIDENTIAL REFUSE 57,928.39 11/26/2024 118149 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,675.35 11/26/2024 118150 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 92.00 Total - Check Register A: $ 1,735,987.72 Department Purchasing Card Activity - October 2024 Date Department Vendor Name Description Amount 10/2/2024 CREEKSIDE INTUIT MAILCHIMP Monthly subscription for email marketing; newsletter 20.00 10/4/2024 CREEKSIDE SPS COMMERCE Sept 2024 SPS fees; U H 176.54 10/9/2024 CREEKSIDE APPLE.COM/BILL iCloud storage; Akosek 0.99 10/17/2024 CREEKSIDE AMAZON Bluetooth headset; Dbroucek 149.99 10/4/2024 EDA FACEBOOK Facebook Advertising 64.16 10/16/2024 EDA CASH WISE FOODS Refreshments for HR Roundtable meeting 15.49 10/18/2024 EDA JIMMYS PIZZA HUTCH Lunch for Finance Team meeting 99.47 10/24/2024 EDA JIMMYJOHNS Lunch for EDA Board meeting 138.21 10/31/2024 EDA AMAZON Book for intern (training) 18.24 10/31/2024 EDA INTEREST CHARGE CASH County cash advance fee 10/1- 10/14 pymt 38.09 10/2/2024 FINANCE AMAZON Finance - Phone charger & screen protector 26.97 10/8/2024 FINANCE AMAZON Finance - Self inking stamp 25.85 10/10/2024 FINANCE WAL-MART City Center - soda for vending 104.76 10/10/2024 FINANCE WAL-MART Safety Committee - soda for CPR training 10.82 10/18/2024 FINANCE AMAZON City Center - toilet step stool 19.19 10/20/2024 FINANCE AMAZON Elections - Envelope moistener sealer 9.49 10/24/2024 FINANCE AMAZON DMV - dry erase markers 9.34 10/28/2024 FINANCE AMAZON Supplies for City Recognition dinner 47.26 10/29/2024 FINANCE AMAZON Finance -Adjustable VariDesk- A.Reid 519.75 10/29/2024 FINANCE AMAZON City Center- ballpoint pens 8.90 10/30/2024 FINANCE AMAZON Finance - dual monitor mount - A.Reid 272.25 10/31/2024 FINANCE WM SUPERCENTER Treats for City Recognition dinner 38.88 10/31/2024 FINANCE WM SUPERCENTER Snacks for Employee Benefit meeting 43.82 10/31/2024 FINANCE WM SUPERCENTER City Center - soda for vending 86.76 10/31/2024 FINANCE EZBUSINESS FEE Credit Card monthly service fee 15.00 10/11/2024 FIRE AMERICAN RED CROSS City employee CPR class supplies 237.60 10/18/2024 FIRE 310 PUB MSFCA conf. Meals: Abelson, Sturges, Schumann 83.27 10/20/2024 FIRE GRANDMA'S SALOON AND GRILL MSFCA conf. Meals: Abelson, Sturges, Schumann 86.54 10/21/2024 FIRE CANAL PARK LODGE MSFCA conference Duluth rooms - R.Abelson 923.01 10/21/2024 FIRE CANAL PARK LODGE MSFCA conference Duluth rooms - J.Sturges 923.01 10/21/2024 FIRE HANKS SPORTS BAR & GRILL MSFCA conf. Meal: Schumann 24.19 10/27/2024 FIRE CASH WISE FOODS Bottled drinkning water 38.28 10/1/2024 IT ETWORKSOLUTIONS Web Forwarding Public Arts 1.99 10/2/2024 IT STCLOUD PARKING SYSTEM Parking for BCA Conference 8.50 10/6/2024 IT AMAZON Patch Cables for repatch of camera system 23.80 10/9/2024 IT AMAZON Monitor mounting screws 5.99 10/13/2024 IT AMAZON Rack for UPS 159.49 10/17/2024 IT AMAZON Kilian phone case 43.33 10/23/2024 IT BLUEBEAM INC Softeware John Paulson 260.00 10/24/2024 IT AMAZON Water Proof Lables 37.64 10/24/2024 IT AMAZON Water Proof Lables 37.64 10/29/2024 IT NETWORKSOLUTIONS Web Forwarding Public Arts 1.99 10/30/2024 IT AMAZON Ink for plotter 102.90 10/1/2024 LIQUOR HUTCH AMAZON Hand soap for restrooms 75.78 10/1/2024 LIQUOR HUTCH FACEBOOK FaceBook advertising 98.47 10/1/2024 LIQUOR HUTCH AMAZON Kleenex and Toilet Tissue 119.89 10/2/2024 LIQUOR HUTCH City Hive Inc Website and online ordering monthly fee 99.72 10/4/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Cleaning supplies 32.04 10/4/2024 LIQUOR HUTCH AMAZON Cleaning supplies and breakroom supplies 66.55 10/10/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Shelf cleaning equipment 20.46 10/11/2024 LIQUOR HUTCH AMAZON Label machine tape 20.05 10/16/2024 LIQUOR HUTCH RITE Cloud Retailer POS system monthly fee 268.44 10/16/2024 LIQUOR HUTCH DOLLAR TREE Plastic tablecloths for event 5.39 10/17/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Ice melt and sidewalk spray 25.98 10/17/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Boards and wood glue for display repair 51.96 10/17/2024 LIQUOR HUTCH RITE Annual purchase of 1000 gift cards 738.33 10/20/2024 LIQUOR HUTCH AMAZON Gift card sleeves 29.12 10/20/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Supplies for display repair 25.75 10/20/2024 LIQUOR HUTCH AMAZON Beer 6 pk rings 216.24 10/20/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Supplies for display repair 12.06 10/25/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Supplies for display repair 16.03 10/31/2024 LIQUOR HUTCH ALCOHOL AND GAMBLING ENFO Service fee for AGED State Buyers License 0.43 10/31/2024 LIQUOR HUTCH ALCOHOL AND GAMBLING ENFO Fee for AGED State Buyers License 20.00 10/1/2024 PARK & REC AMAZON Roberts Concessions - candy 178.10 10/1/2024 PARK & REC WHEN I WORK INC Employee Scheduling Software 160.00 10/2/2024 PARK &REC PARAMOUNT Senior Trips- Paramount Arts Center Tickets 1,098.50 10/2/2024 PARK & REC I MINNESOTA NURSERY AND LAND Northern Green Outoors Training- Chris, Andy, Trent 207.00 Department Purchasing Card Activity - October 2024 Date Department Vendor Name Description Amount 10/2/2024 PARK & REC AMAZON Privacy Panel for Desk -2 265.98 10/2/2024 PARK & REC WM SUPERCENTER Concessions Supplies - Buns 6.26 10/4/2024 PARK & REC AMERICINN MANKATO MRPA Conference - Hotel Room - Lynn Neumann 149.85 10/4/2024 PARK & REC WAL-MART Concessions Supplies 16.80 10/6/2024 PARK & REC AMAZON Bike Fleet Supplies - SHIP Grant Funds will reimburse 2,599.43 10/6/2024 PARK & REC WAL-MART Concessions Supplies 44.02 10/9/2024 PARK & REC OUTDOOR MOTION BIKE SHOP Bike Fleet Supplies - SHIP Grant Funds will reimburse 842.00 10/9/2024 PARK & REC WM SUPERCENTER Concessions Supplies - popcorn oil 16.48 10/9/2024 PARK & REC AMAZON Badge Holders for Skate School 20.99 10/13/2024 PARK & REC AMAZON Bike Fleet Supplies - SHIP Grant Funds will reimburse 153.99 10/13/2024 PARK & REC AMAZON Privacy Panel for Desk 66.49 10/14/2024 PARK & REC AMAZON Post It Notes 8.99 10/17/2024 PARK & REC BURNSVILLE PERF ARTS Senior Trips - Highwaymen Live Concert Tickets 1,758.00 10/17/2024 PARK & REC Prime Video Senior Actitivies - Movie - The Boys in the Boat 4.30 10/24/2024 PARK & REC AMAZON Bulk Key Rings 5.89 10/30/2024 PARK & REC AMAZON Sign Holder 13.99 10/31/2024 PARK & REC OLIVE GARDEN Senior Trips -Olive Garden Meal for Participants 902.57 10/3/2024 PLANNING AMAZON cell phone case 30.17 10/13/2024 PLANNING DEPARTMENT OF LABOR AND I JJ boiler license 50.00 10/17/2024 PLANNING ELECTRICBARGAINSTORES EDA- LED lights 65.98 10/8/2024 POLICE AMAZON Odor Spray 130.93 10/10/2024 POLICE MN CHIEFS OF POLICE ASSOC Training 400.00 10/13/2024 POLICE Philips North America SMART Pads 64.00 10/13/2024 POLICE AMAZON Facial tissue 13.49 10/16/2024 POLICE AMAZON Jump drives 55.98 10/23/2024 POLICE SP DARECATALOG Dare materials 1,047.47 10/27/2024 POLICE SP DARECATALOG Credit (68.39) 10/28/2024 POLICE AMAZON DVDs and sleeves 532.51 10/1/2024 PUBLIC WORKS AMAZON Single -Ended Valve Wheel Wrench 62.78 10/1/2024 PUBLIC WORKS CASH WISE FOODS BF Retirement Cake 60.99 10/3/2024 PUBLIC WORKS HOMEDEPOT.COM 12 Volt Tools for RC Truck 308.00 10/3/2024 PUBLIC WORKS atyourpaceonline.com 2 Credits for J N License 20.00 10/6/2024 PUBLIC WORKS HOMEDEPOT.COM 12 Volt Tool for JN Truck 79.00 10/6/2024 PUBLIC WORKS 2024 APWA-MN Fall Conf APWA Fall Conference Reg for MS 367.20 10/8/2024 PUBLIC WORKS AMAZON Calendars for Streets 38.84 10/8/2024 PUBLIC WORKS AMAZON Wall Calendar for DS 17.24 10/10/2024 PUBLIC WORKS CASH WISE FOODS DT Retirement Cake 60.99 10/13/2024 PUBLIC WORKS HOMEDEPOT.COM Self -Draining Vacuum Breakers 1,341.00 10/15/2024 PUBLIC WORKS AMAZON Calendars for Streets 41.70 10/17/2024 PUBLIC WORKS MN POLLUTION CONTROL AGEN TJ Training 585.00 10/17/2024 PUBLIC WORKS MN POLLUTION CONTROL SERV Service Fee 12.58 10/18/2024 PUBLIC WORKS WWW.APWA.NET APWA Dues for MS 297.50 10/23/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services - Total $158 79.00 10/23/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 79.00 10/27/2024 PUBLIC WORKS HOMEDEPOT.COM Self -Draining Vacuum Breakers 1,788.00 10/29/2024 PUBLICWORKS CDLDIRECT.COM CDL Training for HK 249.00 Total P-Cards: I I 1 1 $ 23,231.67 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATES 11/12/24 - 11/26/24 Check Date Check # Name Description Amount 11/26/2024 118013 CROW RIVER GLASS INC MS613T WINDSHIELD INSTALL 200.00 Total - Check Register B: $ 200.00 RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Public Hearing for Dale Street SW (L1/P25-01) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/26/2024 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff will be administering a Public Hearing for the Dale Street SW project. Attached for your reference are the project meeting notice, project area map and project engineering report document with the current costs/funding estimations. Following a brief project overview by City staff and possible public comments, staff will request that the City Council move forward with the final preparation/approval of project plans/specifications and the ordering of the advertisement for bids as referenced within the attached Resolutions. The scheduled bid opening date is Tuesday, February 11th (1.00 PM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15795 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 1/PROJECT NO. 25-01 WHEREAS, a resolution of the City Council adopted the 22nd day of October 2024, fixed a date for a Council Hearing on the following improvements: Dale Street SW (South Grade Rd SW to Roberts Rd SW): Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of October 2024. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Justin Black is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 26th day of November 2024. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15796 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 25-01 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following described improvement: Dale Street SW (South Grade Rd SW to Roberts Rd SW): Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 1:00 pm on Tuesday, February 11th, 2025, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, February 25th 2025 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 26th day of November 2024. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8561 ADVERTISEMENT FOR BIDS LETTING NO. 1/PROJECT NO. 25-01 1 CGILT 1:IQLTiI19LTAT KK9301144C101F Hutchinson, Minnesota Dated:11/26/2024 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,111 Hassan St SE, Hutchinson MN, until 1:00 pm on Tuesday, February 11, 2025, for the making of the following described local improvement: 1-1/1325-01: Dale Street SW (South Grade Rd SW to Roberts Rd SW): Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs, restoration and appurtenances, and all in accordance with the Plans and Specifications on file in the Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, February 25th, 2025 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM UNIT QUANTITY All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper. Plans and Specifications are expected to be available 01/27/2025 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project #9425197 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON LEADER ON FRIDAY, JANUARY 24TH, 2025 AND FRIDAY, JANUARY 31ST, 2025. PUBLISH IN FINANCE & COMMERCE ON FRIDAY, JANUARY 24TH, 2025 AND FRIDAY, JANUARY 31ST, 2025. HUTCHINSON PUBLIC WORKS AND ENGINEERING City of Hutchinson Public Works Department Engineering 111 Hassan St SE Hutchinson, MN 55350 Phone (320) 234-4212 Fax (320) 234-4240 FEASIBILITY STUDY & ENGINEERING REPORT DATE: October 16, 2024 TO: Honorable Mayor & City Council members FROM: Justin Black, City Engineer PROJECT: Dale Street SW (South Grade Rd SW to Roberts Rd SW) Full Depth Reclamation Having studied the following proposed improvement, Public Works staff finds that the proposed project is feasible and recommend that it be constructed: L1/P25-01 Dale Street SW (South Grade Rd SW to Roberts Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs, restoration and appurtenances. ESTIMATED COSTS TOTAL Construction Cost $ 1,715,000 Engineering $ 295,450 Administration $ 68,600 TOTAL ESTIMATED COSTS $ 2,079,050 ESTIMATED FUNDING TOTAL Assessments $ 213,878.00 City - GO Improvement Bond $ 249,552.50 City - Water Funds $ 157,442.50 City - Wastewater Funds $ 49,050.00 City - Stormwater Funds $ 24,127.00 Municipal State Aid $ 1,385,000.00 TOTAL ESTIMATED FUNDING $ 2,079,050 �a ROBERTS ROAD 10 0 0 o ❑Efl El 0 0 0 �nn �J 0 Cl c 0 TD o 0 ❑ E:,]00------------- �� 0� 0 � 0 El 0 0 0 0 0 0=LE-1 Ef] E,:�E-] ❑ ❑ ❑ ❑ ❑El MAUSOW A%t E� I a00o0❑❑ aa0 a a OE-�iaC ° ❑ ED ❑�❑ 0 0 a [� 0 E�] E=l EFj ❑ °OaQED � 00 0 00 0 °00 a ❑� 0 Ea Oo o a ❑❑ CIC] 0 fl 0 0 0 000 ��l C5 ELF] � a0°�� o a 0 0 00 =°❑0 0❑ El LINDEN AVE 0 °D 0 0E=0 0 OEI❑ 00 °ff::1aaa0 0000 0 ° El❑ El' Q00❑� F-I� 0 o � 0 0 0 =a00 0 ° ° a 000�El El ��0�� OvE�] Efl� L/O o 0 �a SOuni GRADE RD 0 ?7- IIEI 0�°� 0 ❑ a �❑0 0 a 00�� 0 ° ❑❑ ❑_l ❑❑ F ❑— El HUTCNINSaN A ClrV ON PURPOSE City Improvement Project Notice Letting No. 1/Project No. 25-01 Dale St SW (South Grade Rd SW to Roberts Rd SW) Informational meeting Thursday, November 21, 2024 5:00 p.m. City Center, 111 Hassan St SE, Hutchinson, MN 55350 PROPOSED STREET IMPROVEMENTS To complete construction of Dale Street SW, the City is considering a full depth reclamation of Dale St SW between South Grade Rd SW to Roberts Rd SW. The street adjacent to your property has been identified as part of this project. A process of approving the project will take place over the upcoming months. Actual approval for this project will depend upon funding limitations and action taken by the City Council. The existing street surface has been classified as marginal on average, with two sections identified as poor. Pavement deterioration includes cracking, settlement and potholes. Due to the condition of street, using preventive maintenance measures are not cost-effective. The intent of this improvement is to replace portions of the water main, which has a history of leaking. Roadway work will include reclamation of existing pavement, grading and new bituminous pavement, new concrete curb & gutter, installation of drain tile, a trail, signs, streetlights, landscaping and restoration. PROJECT COSTS & FUNDING The project cost estimate is $2,079,050.00, which includes amounts for construction, engineering, administration, geotechnical testing and street lighting materials. Funding for this project would be a combination of Municipal State Aid funds, City utility funds, funds from issuing an improvement bond and funds from special assessments to abutting properties. ASSESSMENTS The City proposes to assess abutting properties a small portion of the total project cost. In accordance with the City's Assessment Policy and Fee Schedule, estimated assessment amounts have been calculated for each abutting property. At this early stage in the project's development, however, estimated assessments are subject to change. Proposed Assessment Rates (per City Assessment Policy & Fee Schedule) Total street construct/reconstruct (curb, storm, water & sewer) $94.50/adjusted frontage foot Partial street reconstruction (curb, storm, water or sewer) $83.50/adjusted frontage foot Partial street reconstruction (curb & storm) $73.00/adjusted frontage foot Street rehabilitation (up to 15% curb, no utilities) $56.50/adjusted frontage foot Mill/overlay (minor curb repair, street surface only) $32.00/adjusted frontage foot Water service lateral $3,375.00/ea. Sewer service lateral $3,375.00/ea. Estimated Total Assessment for Typical City Lot (66' width) o Partial street reconstruction (curb, storm, water or sewer): 66 LF x $56.50/aff = $3,729.00 ■ Notes: 0 1. Methods used and amounts of estimated assessments are subject to change. 0 2. Assessments are allocated to properties over a 10-year term, with the interest rate estimated at between 4% and 6%. There are options for paying assessments up front. Certain property owners may be eligible to defer their assessment. This will depend upon their age, a defined disability situation and/or military service status, as outlined within Minnesota Statutes and City Policy. Additional information regarding assessments is available from the City's Finance Department, City Center, 111 Hassan St SE. MEETINGS, HEARINGS & PROCESS This City Improvement Project Notice and the informational meeting on November 21 are usually the first step in the process. At the informational meeting, City staff will make a short presentation of the project and be available the rest of the time to answer questions and address concerns. If you cannot make it to the informational meeting, please contact us with your questions and concerns. If necessary, City staff can meet with you individually, either at City Center or at your property. There are two formal hearings that will take place at a later time, including: Improvement Hearing The first official hearing, the Improvement Hearing, is currently scheduled for the City Council meeting on November 26, 2024, at 6:00 p.m. The hearing includes a formal presentation of the proposed project to the City Council. This meeting will be televised. Time for public input is 2 included and your comments are welcomed. If you contact us beforehand with questions or concerns, those will be reported to the City Council at the hearing. Any written comments you provide, either by letter or email, prior to November 26, will also be provided to the City Council at the scheduled hearing. This hearing does not mean that the project will be constructed. This hearing is the point at which the City Council makes a formal decision whether to have City staff move to the next step of completing the plans & specifications and soliciting bids for construction of the project. Assessment Hearing A second official hearing, the Assessment Hearing, would be called for after bids are received (most likely at a regular City Council meeting in late February or early March, 2025). City staff prepares actual assessment amounts for each property and mails them out in advance of the meeting. The assessment hearing provides property owners an opportunity to comment on the merits of both the project and the proposed assessments. The City Council will consider any questions, thoughts and concerns regarding the project or associated assessments. The City Council will then decide whether to award a project contract. Property owners may formally contest an assessment by providing a written and signed objection letter. The objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action allows the property owner to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS Construction is anticipated to start in the spring of 2025. During construction, there would be times when access to your property is restricted. At other times, access may be somewhat limited. The project, except perhaps for the final roadway paving, should be completed at some point in the fall of 2025 if weather conditions permit. The plan is for construction to be substantially complete by the time school starts next fall. CONTACT INFORMATION Please feel free to contact Mike Stifter, Public Works Director, at (320) 234-4212 or by email at mstifter@hutchinsommn.gov if you have any questions or concerns you would like addressed. Please let us know if you would like to provide written feedback. We look forward to administering a successful project process with you. Thank you for your time and consideration! RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Public Hearing for 2025 Street Improvement Projects (1-2/P25-02) Agenda Item: Department: PW/Eng LICENSE SECTION Meeting Date: 11/26/2024 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff will be administering a Public Hearing for the 2025 Street Improvement projects. Attached for your reference are the project meeting notice, project area map and project engineering report document with the current costs/funding estimations. Following a brief project overview by City staff and possible public comments, staff will request that the City Council move forward with the final preparation/approval of project plans/specifications and the ordering of the advertisement for bids as referenced within the attached Resolutions. The scheduled bid opening date is Tuesday, February 18th (1.00 PM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RESOLUTION NO. 15797 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 2/PROJECT NO. 25-02 WHEREAS, a resolution of the City Council adopted the 22nd day of October 2024, fixed a date for a Council Hearing on the following improvements: 2025 Street Improvement Projects: Hassan Street SE (1st Avenue N to Oakland Avenue SE) Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs restoration and appurtenances. 1 st Ave SE (Main Street S to Jefferson Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 3rd Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. 6th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 7th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. Stoney Point Rd SW (School Rd SW to Roberts Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of October 2024. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Justin Black is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 26th day of November 2024. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15798 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2/PROJECT NO. 25-02 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following described improvement: 2025 Street Improvement Projects: Hassan Street SE (1st Avenue N to Oakland Avenue SE) Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs restoration and appurtenances. 1 st Ave SE (Main Street S to Jefferson Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 3rd Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. 6th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 7th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. Stoney Point Rd SW (School Rd SW to Roberts Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 1:00 pm on Tuesday, February 18th, 2025, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 5:30 pm on Tuesday, March 11th 2025 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 26th day of November 2024. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO.8562 ADVERTISEMENT FOR BIDS LETTING NO. 2/PROJECT NO. 25-02 1 to]yly/:I IQ LTA g 19 LTA I_\ KK93 ►14 4.1 ► A Hutchinson, Minnesota Dated:11/26/2024 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Hutchinson City Center, Engineering Office,111 Hassan St SE, Hutchinson MN, until 1:00 pm on Tuesday, February 18, 2025, for the making of the following described local improvement: 1-2/1325-02: 2025 Street Improvement Projects: Hassan Street SE (1st Avenue N to Oakland Avenue SE) Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs restoration and appurtenances. 1st Ave SE (Main Street S to Jefferson Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 3rd Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. 6th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 7th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. Stoney Point Rd SW (School Rd SW to Roberts Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances, and all in accordance with the Plans and Specifications on file in the Engineering Office. Immediately following expiration of the time for receiving bids, the City Administrator and/or Director of Public Works/City Engineer will publicly open bids, in the Council Chambers at the Hutchinson City Center. The Council, will consider said bids and responsibility of the bidders during the Council Meeting at 5:30 pm on Tuesday, March 11th, 2025 in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM UNIT QUANTITY Full Depth Reclamation SC, YD 26977 Excavation (EV) (P) CU YD 2994 Clearing EACH 27 Grubbing EACH 27 Subgrade Preparation CU YD 26977 Type SP 9.5 Wearing Course Mixture (2,C) 1.5" Thick SC, YD 26977 Type SP 12.5 Non Wearing Course Mixture (2,C) 2.5" Thick SC, YD 26977 4" PVC Pipe Drain LIN FT 8870 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. Bids shall be directed to the City Engineer, securely sealed and endorsed upon the outside wrapper. Plans and Specifications are expected to be available 02/04/2025 Complete digital project bidding documents are available at www.questcdn.com. You may download the digital plan documents for $40.00 by inputting Quest project #9425199 on the website's Project Search page. Please contact QuestCDN.com at 952-233-1632-or info@questcdn.com for assistance in free membership registration, downloading, and working with this digital project information. In order to bid on this project, you must be a "registered" plan holder. To be a "registered" plan holder, you must purchase the digital bidding documents from QuestCDN or purchase the paper set of the bidding documents from the City of Hutchinson. Any bids submitted by contractors not on the Plan Holder List will not be considered at the time for opening of bids and will be returned to the contractor. The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Matthew Jaunich, City Administrator PUBLISH IN HUTCHINSON LEADER ON FRIDAY, JANUARY 31ST, 2025 AND FRIDAY, FEBRUARY 7TH, 2025. PUBLISH IN FINANCE & COMMERCE ON FRIDAY, JANUARY 31ST, 2025 AND FRIDAY, FEBRUARY 7TH, 2025. HUTCHINSON PUBLIC WORKS AND ENGINEERING City of Hutchinson Public Works Department Engineering 111 Hassan St SE Hutchinson, MN 55350 Phone (320) 234-4212 Fax (320) 234-4240 FEASIBILITY STUDY & ENGINEERING REPORT DATE: October 16, 2024 TO: Honorable Mayor & City Council members FROM: Justin Black, City Engineer PROJECT: 2025 Street Improvement Projects Having studied the following proposed improvement, Public Works staff finds that the proposed project is feasible and recommend that it be constructed: L2/P25-02 2025 Street Improvement Projects: Hassan Street SE (1st Avenue NE to Oakland Avenue SE) Full depth reclamation of street, including partial curb and gutter replacement, water main, sanitary sewer and storm sewer repairs restoration and appurtenances. 1st Ave SE (Main Street S to Jefferson Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 3rd Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. 6th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. 7th Ave SE (Main Street S to Hassan Street SE) Full depth reclamation of street, including partial curb and gutter replacement, storm sewer replacement restoration and appurtenances. Stoney Pt Rd SW (School Rd SW to Roberts Rd SW) Full depth reclamation of street, including partial curb and gutter replacement, restoration and appurtenances. ESTIMATED COSTS TOTAL Construction Cost $ 1,630,385 Engineering 279,950 Administration 65,215 TOTAL ESTIMATED COSTS $ 1,975,550 ESTIMATED FUNDING TOTAL Assessments $ 408,506 City - GO Improvement Bond 1,485,103 City - Water Funds 8,267 City - Wastewater Funds 73,674 TOTAL ESTIMATED FUNDING $ 1,975,550 EILLJ Lij z 0 F-- 0 z_ V) Q IIIC�I .......... .......... ........... ........... ........... ........... ........... ........... ............ ........... ....... ............ ............ .... ail HUTCNINSaN A ClrT ON PURPOSE City Improvement Project Notice Letting No. 2/Project No. 25-02 2025 Street Improvement Projects (Hassan St SE, 15t Ave SE, 3rd Ave SE, 6th Ave SE, 7th Ave SE, and Stoney Point Rd SW) Informational meeting Thursday, November 21, 2024 5:00 p.m. City Center, 111 Hassan St SE, Hutchinson, MN 55350 PROPOSED STREET IMPROVEMENTS To complete a full depth reclamation project on Hassan St SE from 1st Ave N to Oakland Ave SE as well as segments on 1st Ave S (Main to Jefferson), 3rd Ave S (Main to Hassan), 6th Ave S (Main to Hassan), 7th Ave S (Main to Hassan) and Stoney Pt Rd SW (School Road to Roberts Rd). The street adjacent to your property has been identified as part of this project. A process of approving the project will be take place over the upcoming months. Actual approval for this project will depend upon funding limitations and action taken by the City Council. The existing street surface has been classified as marginal on average, with two sections identified as poor. Pavement deterioration includes cracking, settlement and potholes. Due to the condition of street, using preventive maintenance measures are not cost-effective. The intent of this improvement is to replace portions of the water main, which has a history of leaking as well as replacement of segments of storm sewer pipe. Roadway work will include reclamation of existing pavement, grading and new bituminous pavement, new concrete curb & gutter, installation of drain tile, a trail, signs, streetlights, landscaping and restoration. PROJECT COSTS & FUNDING The project cost estimate is $1,975,550.00, which includes amounts for construction, engineering, administration, geotechnical testing and street lighting materials. Funding for this project would 1 be a combination of Municipal State Aid funds, City utility funds, funds from issuing an improvement bond and funds from special assessments to abutting properties. ASSESSMENTS The City proposes to assess abutting properties a small portion of the total project cost. In accordance with the City's Assessment Policy and Fee Schedule, estimated assessment amounts have been calculated for each abutting property. At this early stage in the project's development, however, estimated assessments are subject to change. Proposed Assessment Rates (per City Assessment Policy & Fee Schedule) Total street construct/reconstruct (curb, storm, water & sewer) $94.50/adjusted frontage foot Partial street reconstruction (curb, storm, water or sewer) $83.50/adjusted frontage foot Partial street reconstruction (curb & storm) $73.00/adjusted frontage foot Street rehabilitation (up to 15% curb, no utilities) $56.50/adjusted frontage foot Mill/overlay (minor curb repair, street surface only) $32.00/adjusted frontage foot Water service lateral $3,375.00/ea. Sewer service lateral $3,375.00/ea. ■ Estimated Total Assessment for Typical City Lot (66' width) o Partial street reconstruction (curb, storm, water or sewer): 66 LF x $56.50/aff = $3,729.00 ■ Notes: 0 1. Methods used and amounts of estimated assessments are subject to change. 0 2. Assessments are allocated to properties over a 10-year term, with the interest rate estimated at between 4% and 6%. There are options for paying assessments up front. Certain property owners may be eligible to defer their assessment. This will depend upon their age, a defined disability situation and/or military service status, as outlined within Minnesota Statutes and City Policy. Additional information regarding assessments is available from the City's Finance Department, City Center, 111 Hassan St SE. MEETINGS, HEARINGS & PROCESS This City Improvement Project Notice and the informational meeting on November 21 are usually the first step in the process. At the informational meeting, City staff will make a short presentation of the project and be available the rest of the time to answer questions and address concerns. If you cannot make it to the informational meeting, please contact us with your questions and concerns. If necessary, City staff can meet with you individually, either at City Center or at your property. There are two formal hearings that will take place at a later time, including: Improvement Hearing The first official hearing, the Improvement Hearing, is currently scheduled for the City Council meeting on November 26, 2024, at 6:00 p.m. The hearing includes a formal presentation of the proposed project to the City Council. This meeting will be televised. Time for public input is 2 included and your comments are welcomed. If you contact us beforehand with questions or concerns, those will be reported to the City Council at the hearing. Any written comments you provide, either by letter or email, prior to November 26, will also be provided to the City Council at the scheduled hearing. This hearing does not mean that the project will be constructed. This hearing is the point at which the City Council makes a formal decision whether to have City staff move to the next step of completing the plans & specifications and soliciting bids for construction of the project. Assessment Hearing A second official hearing, the Assessment Hearing, would be called for after bids are received (most likely at a regular City Council meeting in late February or early March, 2025). City staff prepares actual assessment amounts for each property and mails them out in advance of the meeting. The assessment hearing provides property owners an opportunity to comment on the merits of both the project and the proposed assessments. The City Council will consider any questions, thoughts and concerns regarding the project or associated assessments. The City Council will then decide whether to award a project contract. Property owners may formally contest an assessment by providing a written and signed objection letter. The objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action allows the property owner to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS Construction is anticipated to start in the spring of 2025. During construction, there would be times when access to your property is restricted. At other times, access may be somewhat limited. The project, except perhaps for the final roadway paving, should be completed at some point in the fall of 2025 if weather conditions permit. The plan is for construction to be substantially complete by the time school starts next fall. CONTACT INFORMATION Please feel free to contact Mike Stifter, Public Works Director, at (320) 234-4212 or by email at mstifter@hutchinsommn.gov if you have any questions or concerns you would like addressed. Please let us know if you would like to provide written feedback. We look forward to administering a successful project process with you. Thank you for your time and consideration! RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Discussion on the Preliminary Budget and Tax Levy for 2025 Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/26/2024 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City Staff would like to have a discussion on changes made to the preliminary budget and tax levy prior to the truth -in -taxation hearing that is scheduled for Tuesday, December 3. Proposed budget and tax levy updates have been included. BOARD ACTION REQUESTED: No Action Required. Discussion Only Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Z LU Q Q � p Z a, LL FM J LU Q (' LU Z m LU Fm � m CN LU O � CN Q)1 N O � X U � � : rB � E N w 4 •� (1) v Q•� 4-) Np o a40 Q L- �m 4 �p � ��o� a o > po � N� o Z C) ,, N N -0 M N LA >1 Ov C:>, J M ? °' "' > -� ) M `n � C: cn +Q) " .O > LU p-0 U •� [a — .— i CD U O a--+ a--+ � 4--0 W W M v) v) 1 v) (B M U ��2r"A 00 i� U� U U U U 4-, 0l X U (!•) 4te5 4d)- Oo ad d Z 0 r r-� Q) N _rZ rrrr z -61 ca � E _ ate-+ O E � � � W o _rZ 0 �F �-j MCA Ln E O Qd U) L O 0 O o d L- =3 ,--I Z 0 a 00 00 o O Z 4' N _0 O iA- >. - N LL INa� -0i o LA �„ � o J - L 00 a a � � � N Q N� � 0 4-j .� SON i O LU -0 U 00 c�n� cnra@E•^X . C1� ca p �+ 0- " - > D U cn � 0)0 % - -� (n � N N N N � = i J i cn o cn cn cn cn L.L Xra (� (n :3 O (� . 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Set City of Hutchinson 2025 Organizational Meeting Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 11/26/2024 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson City Charter states that on the first business day in January following a regular municipal election the Council shall meet at the usual place and time for the holding of Council meetings. The Council shall meet and the newly elected members of the Council shall assume their duties. The first business day in January 2025 is January 2, 2025. At this meeting, the Council Members and Mayor will be sworn in and other organizational items will be reviewed and acted on. BOARD ACTION REQUESTED: Set City of Hutchinson organizational meeting for January 2, 2025, at 5.30 p.m. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A RA HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. October 2024 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 11/26/2024 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also attached is the October Investment Report. Feel free to contact me with any questions. Thank you. 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M L6 M Cc CD N CD � y � M 0 O 0 o 0 o o c o O m o o O N o 0 O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ,0 H O 0o tp tC 0o N O O r- CO N lf) CO 00 V- Lo .� O Q 0 0 N--- N LO Oo M oU)co llllll Ma =o CD m > o 0 0 d _ O ram+ O N CO V (O O LO O to oc CD (LT (6 L.L H (O V EA M W) — m m m m N N d ~ EA EA EA 400A y p V ` N N N N > >- >- >-0 0 t4 J N oN to N M Uf N a a coo y (a co N Cl) cc t4 g U U) C� to O a fA a) o U 0 J �� w a)� .c 0 - O 0 c 0 d o icc o c , U CD ? (D c m m ca-ra a F •N a a) y � Q a) U y y CL '0 C 0 y } y LL y Q LL d a) 0 U Li _ d LL AGENDA HUTCHINSON SUSTAINABILITY ADVISORY BOARD Monday, April 15, 2024 5:30 p.m. Hutchinson City Center 1. CALL TO ORDER 5:30 P.M. The April 15, 2024 Sustainability Advisory Board was an in -person meeting called to order by Nathan Winter at 5:30 p.m. Board members in attendance were Tim Burley, and John Lofdahl and Nathan Winter. Members absent were Andy Nissen and Jeremy Carter. -Also present were John Paulson, City Project/Env./Regulatory Manager, Mike Stifter, Public Works Director, and Donovan Schuette, Public Works Manager, and Doug Hanneman, citizen. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED MARCH 18, 2024 1st: John Lofdahl 2"d: Tim Burley 4. NEW BUSINESS A. CONSIDERATION OF HUTCHINSON EV VISION (EV SMART PROGRAM REQUIREMENT) John Paulson provided an update on the City of Hutchinson's efforts to obtain EV SMART City designation and the remaining requirements. The last item required to obtain a Bronze designation is the development and adoption of an EV vision. A draft of the EV vision was included in the packet for the Board's review and feedback. Discussion about SMART goals was the priinga point of interest and if they are reasonable and achievable. The vision will also be reviewed by the Fleet Committee and should incorporate their input into the final goals to be included. City and HUC infrastructure should keep pace with technology as it is developed to ensure adequate charging is available to the public. 5. UNFINISHED BUSINESS 6. COMMUNICATION FROM STAFF A. 2024 MOSQUITO POPULATION REDUCTION PROGRAM UPDATE An update of the 2024 Mosquito Population Reduction Program was given by Donovan Schuette. He presented the upcomingyears contract with Clarke Environmental Mosquito Management and went through the City program policy. B. BUTLER FIELD AIRPORT ISW ANNUAL REPORT John Paulson provided an update on the Annual Industrial Stormwater Report for the Butler Field Airport. He reviewed the annual report with the Board and noted that there were not any pills reported at the airport in 2023. The Fixed Base Operator FBO, responsibilities were also touched on as they have daily responsibilities at the airport. Mike Stifter provided project updates that are ongoing or recently completed at the Airport. Runway lightingis s installed and working, private hangar construction, and Civil Air Patrol site improvement next stets. C. LAKES LAKES AND RIVERS PROJECT FOREBAY DESIGN UPDATE a. FOREBAY GRADING EXHIBIT UPDATE Paulson provided an update on the status of the Lakes and River Improvement Project. An overview of the proposed forebay and river bank restoration areas was discussed. The majority of the data collection that is needed to assess the effectiveness and feasibility of the improvements has been done. Additional data is still needed on the river bank restoration areas and is ongoing. All property owners with areas identified for restoration in McLeod County have authorized access for data collection and field verification, with the exception of one. The board discussed how various flows will affect the sediment removal efficiency. and frequency of maintenance of the forebay during different river flow conditions. Appraisals of the two properties where the forebay is proposed is underway. The appraisals will include analysis for different options such as a lease versus an easement versus purchase. 7. NHSCELLANEOUS 8. ADJOURNMENT AGENDA HUTCHINSON SUSTAINABILITY ADVISORY BOARD Monday, August 19, 2024 5:30 p.m. Hutchinson City Center 1. CALL TO ORDER 5:30 P.M. The August 19, 2024 Sustainability Advisory Board was an in -person meeting called to order by Tim Burley at 5:30 p.m. Board members in attendance were Tim Burley. Members absent were Jeremy Carter, Andy Nissen, John Lofdahl and Nathan Winter. Also present were John Paulson, City Project/Env./Regulatory Manager, Mike Stifter, Public Works Director, and Donovan Schuette, Public Works Manager, and Doug Hanneman, citizen. A quorum was not presence so board action cannot be taken. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED APRIL 15, 2024 I st: 4. NEW BUSINESS 2nd: A. STORMWATER RESILIENCY STUDY — NORTH RESULTS John Paulson presented an update on the Final Report from the study and provided details on each of the proposed study improvements. B. STORMWATER RESILIENCY STUDY — SOUTH GAP ANALYSIS John Paulson provided an overview of the South study area and the current status of data collection needed as a result of the project gap analysis. C. PFAS MANAGEMENT PLAN A discussion was held about the wide spread use of PFAS and the various things the Ci . is doing in partnership with our industrial users to reduce the amount of PFAS being used in Hutchinson. Paulson also noted the City's wastewater monitoring results and the management plan that has been developed and submitted to the MPCA. 5. UNFINISHED BUSINESS 6. COMMUNICATION FROM STAFF A. EV FLEET AND SMART GOALS UPDATE Update provided by Paulson that the Fleet Committee will be reviewing EV goals at the next Fleet Meeting. B. MANUFACTURED HOME PARK ENERGY BLITZ Paulson provided an update about the Manufactured Home Park Energy Blitz and the numbers of units that the conservation kits were distributed to across the three local parks. 7. NHSCELLANEOUS 8. ADJOURNMENT