cp10-08-24HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 8, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — CrossPoint Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15778 — Resolution Accepting $25,000.00 Donation from Citizens Bank & Trust
Co. for VMF Grandstand Project
PUBLIC COMMENTS
(Th is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than f ve minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 24, 2024
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15776 — Resolution for Traffic Control Devices
(b) Consideration for Approval of Resolution No. 15777 - Resolution Appointing Election Judges for
General Election
(c) Consideration for Approval of Resolution No. 15779 - Resolution Setting Interest Rate for the 2024
Adopted Assessment Rolls
(d) Consideration for Approval of the Federal Grant Policy for the City of Hutchinson
(e) Consideration for Approval of Issuing Tattoo License to Catherine Fasching Located at 225 Main
Street South
(f) Consideration for Approval of Issuing Massage License to Ping Li of Sunflower Therapy Massage
Located at 24 Main Street South
CITY COUNCIL AGENDA —October 8, 2024
(g) Consideration for Approval of Library Carpet Replacement
(h) Consideration for Approval of Hutchinson Health Foundation's "Rockin' Around the Christmas
Tree" Event on December 5, 2024, in Library Square
(i) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — NONE
COMMUNICATIONS RE UESTS AND PETITIONS
(The purpose oj this portion oj the agenda is to provi e the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY LIBRARY SQUARE FOUNTAIN REPAIR
10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 24-850 — ORDINANCE RELATED TO
CANNABIS REGULATIONS
11. APPROVE/DENY SETTING COUNCIL WORKSHOPS
(a) Budget Workshop (Enterprise Funds) for November 12, 2024, at 4:00 p.m.
(b) Work Session on Draft Updated Downtown Plan for November 26, 2024, at 4:00 p.m.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Hutchinson Public Library Board Minutes from August 26, 2024
b) Liquor Hutch Quarterly Report
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
CITY OF HUTCHINSON
RESOLUTION NO. 15778
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Citizens Bank & Trust $25,000.00 9/30/2024
WHEREAS, such a donation has been contributed to the City of Hutchinson Parks
Department towards the grandstand project at Veterans Memorial Field.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 8th day of October 2024.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
CITY OF HUTCHINSON
RESOLUTION NO. 15781
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Hutchinson Huskies $100,000.00 10/4/2024
WHEREAS, such a donation has been contributed to the City of Hutchinson Parks
Department towards the grandstand project at Veterans Memorial Field.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 8th day of October 2024.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, SEPTEMBER 24, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and
other questions or information that has not yet been presented or discussed regarding an agenda item.)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — River of Hope
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to ailiate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15772 — Resolution Accepting $500.00 Donation from Walt & Lynne Clay for
Future Equipment Purchases at Hutchinson Police Services
(b) Resolution No. 15773 — Resolution Accepting $2,000.00 Donation from Tyriina Kalenberg for a
Sensory Panel at Shady Ridge Park
Motion by May, second by Burley, to approve Resolution Nos. 15772 and 15773. Motion carried
unanimously.
PUBLIC COMMENTS
(Th is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments
under 5 minutes. Individuals wishing to speakfor more than f ve minutes should ask to be included on the agenda in advance of the
meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 10, 2024
(b) Budget Workshop of September 10, 2024
Motion by Burley, second by Czmowski, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items ist(.or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Affirmation of Board Reappointments
1. Reappointment of Kyle Wendling to PRCE Advisory Board to August 2027
CITY COUNCIL MINUTES — September 24, 2024
2. Appointment of Andrew Hedin to Airport Commission to September 2025
3. Appointment of Tara Oberg to Sustainability Advisory Board to May 2026
(b) Consideration for Approval of Service Line Repair Program Changes
(c) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest A-C Club
on July 27, 2025, at McLeod County Fairgrounds
(d) Consideration for Approval of Resolution No. 15769 — Resolution Adopting Findings of Fact and
Reasons for Approval of a Preliminary Plat for Danielson Addition With Favorable Planning
Commission Recommendation
(e) Consideration for Approval of Resolution No. 15770 — Resolution Adopting Findings of Fact and
Reasons for Approval of Conditional Use Permit for a Tattoo Establishment in a C-3 Zoning
District Located at 225 Main Street South With Favorable Planning Commission Recommendation
(f) Consideration for Approval of Resolution No. 15775 — Resolution Accepting Petition and
Approving Annexation Under Orderly OA-1197 Between City of Hutchinson and Township of
Lynn With Favorable Planning Commission Recommendation
(g) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by May, to approve Consent Agenda L Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by May, second by Sebesta, with Forcier abstaining, to approve Consent Agenda II. Motion
carried unanimously.
PUBLIC HEARINGS — NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose oJ this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY RESOLUTION NO. 15771 — RESOLUTION RELATING TO THE ISSUANCE
OF GENERAL OBLIGATION STREET RECONSTRUCTION AND IMPROVEMENT BONDS,
SERIES 2024A
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that bids have been
received for the 2024 bond issuance. The new 15-year debt, which had an estimated par value of
$2,265,000, will finance several roadway and infrastructure improvement projects.
2
CITY COUNCIL MINUTES — September 24, 2024
Nick Anhut, Ehlers, presented before the Council. Mr. Anhut explained that the City's Standard &
Poor's bond rating was reaffirmed at AA-. S&P found that the City's financial performance and level
of reserve funds are positives in addition to the City's financial management policies and practices.
Mr. Anhut explained that TD Securities came in with the low bid of a true interest rate of 3.32%. The
final bond amount comes in at $2,075,000. The rate includes paying for bond insurance which is
favorable to the City.
Motion by Sebesta, second by May, to approve Resolution No. 15771. Motion carried unanimously.
10. APPROVE/DENY RESOLUTION NO. 15774 - A RESOLUTION PROVIDING FOR AN ALLONGE
TO SENIOR HOUSING FACILITY REVENUE BOND OF 2019 (PRINCE OF PEACE PROJECT)
AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATED THERETO
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that conduit bonds
were issued by the City in 2019 to help fund an expansion to the Prince of Peace multi -family senior
housing facility. The City issued the bonds and then borrowed those proceeds to Prince of Peace
through a loan agreement. The City then assigned the loan agreement to Citizens Bank which relieved
the City of any responsibility or liability in the transaction. The City is not obligated in any manner to
make debt service payments. The bonds do not affect the City's credit rating and do not count against
the City's statutory limitations on borrowing. The benefit of the conduit bonds is to provide tax
exempt financing to a non-profit organization which results in a lower cost of debt than if the non-
profit received private financing directly from a bank. With this type of financing the City must
approve any future changes to the bonds or loan agreement therefore this action is required at the
request of Prince of Peace. Price of Peace, and Citizens Bank, are requesting to make amendments to
the bond only and no changes to the loan agreement. All previous rights and obligations are still
assigned to the bank.
Motion by Czmowski, second by May, to approve Resolution No. 15774. Motion carried
unanimously.
11. APPROVE/DENY DEVELOPMENT AGREEMENT WITH CADOTT HOLDINGS, LLC
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that a local
developer, Cadott Holdings, LLC, has submitted a proposal for the redevelopment of the city -owned lot
located at 135 Franklin Street North. The developer is planning to construct four rowhomes on the site
with work scheduled to begin no later than July 1, 2025 and be completed by December 31, 2025.
Motion by May, second by Czmowski, to approve development agreement with Cadott Holdings, LLC.
Motion carried unanimously.
12. APPROVE/DENY FIRST ADDENDUM TO LETTER OF INTENT FOR HUTCHINSON EVENT
CENTER
Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that City staff
and representatives from Hutchinson Health Partners have continuously been working on an agreement
for the future ownership of the Hutchinson Event Center. On June 30, 3023, the City and Hutchinson
Health Partners entered into a Letter of Intent regarding the potential transfer of control of the Event
Center. The original letter of intent was set to expire on December 31, 2024, but both parties have
CITY COUNCIL MINUTES — September 24, 2024
agreed to extend the expiration date to December 31, 2025, to allow for future negotiations and due
diligence.
Motion by May, second by Sebesta, to approve first addendum to letter of intent for Hutchinson Event
Center. Motion carried unanimously.
13. APPROVE/DENY RESOLUTION NO. 15766 — APPROVING THE 2025 HRA PRELIMINARY TAX
LEVY
Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that the City must certify
the 2025 preliminary HRA tax levy to the County Auditor by September 30, 2024. This tax levy has a
statutory limit of $287,521, however the HRA Board is requesting $170,000 to fund its 2025
operations.
The levy amount represents a 3% increase from the 2024 levy of $165,000.
Motion by Burley, second by Sebesta, to approve Resolution No. 15766 in a levy amount of $170,000.
Motion carried unanimously.
14. APPROVE/DENY RESOLUTION NO. 15767 — APPROVING THE 2025 EDA PRELIMINARY TAX
LEVY
Andy Reid, Finance Director, presented before the Council. Mr. Reid noted that the City must certify
the 2025 preliminary EDA tax levy to the County Auditor by September 30, 2024. This tax levy has a
statutory limit of $281,771 and that is the amount the EDA Board is requesting. The levy amount
represents a 3.3% increase from the 2024 levy of $272,842.
Motion by Czmowski, second by May, to approve Resolution No. 15767 in a levy amount of $281,771.
Motion carried unanimously.
15. APPROVE/DENY RESOLUTION NO. 15768 — APPROVING THE 2025 GENERAL FUND &
DEBT SERVICE PRELIMINARY TAX LEVIES
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the City's
preliminary 2025 tax levy must be certified to McLeod County by September 30, 2024, for the general
fund and debt service funds. Staff has two scenarios for the Council to consider:
Scenario 1: Proposed preliminary tax levy of $9,460,161. This levy was shown at the last budget
workshop with an overall City tax levy increase of 7.1%. This is based on an 8.6% levy increase to the
general fund levy and a 3.1% increase to the debt levy. With the EDA and HRA tax levies the total tax
levy increase is 6.9%.
Scenario 2: Proposed preliminary tax levy of $9,530,010. This levy amount includes increased debt
tax levy to account for $400,000 of additional construction costs to be funded each year by the debt
levy. This does not affect the 2025 debt levy since it would apply to the 2025 project year with 2026
being the first year of debt service. This scenario also includes new debt for the fire ladder truck with
$1 million of debt issued in 2025 and another $1.2 million of debt in 2026. This results in a $70,000
increase to the 2025 debt tax levy. This overall City tax levy increase for this scenario is 7.9%. The
general fund levy is the same as Scenario 1 with an 8.6% increase, but a 5.9% increase to the debt levy.
Combined with the EDA and HRA tax levies, the total tax levy increase is 7.6%.
The general fund increase is attributed mainly to wages and benefits which includes the proposed
request for a new fire inspector. The budgetary increase for the employee performance -based wage
.19
CITY COUNCIL MINUTES — September 24, 2024
adjustments amounts to a 4.37% tax levy increase. The new fire inspector wages and benefits amounts
to a 1.86% tax levy increase.
Mr. Reid further detailed debt levies, cost targets and roadway costs for past projects and future
projects and reviewed special projects fund balances and reserve fund balances. A combination of use
of debt and cash could be used for the purchase of the ladder truck.
Mr. Jaunich spoke about housing developments that may need the City's assistance with infrastructure.
Therefore, this should be kept in mind as the Council discusses the debt levy and target amount.
Council Members expressed that Scenario 2 gives the City flexibility with the levy in the event bonding
is used for the fire ladder truck.
Motion by Burley, second by Sebesta, to approve Resolution No. 15768 which includes Scenario 2.
Motion carried unanimously.
16. APPROVE/DENY SETTING STRATEGIC PLANNING SESSION FOR OCTOBER 22, 2024, AT
3:45 P.M. (GOOD GOVERNMENT)
Motion by Burley, second by Czmowski, to approve setting strategic planning session for October 22,
2024, at 3:45 p.m. Motion carried unanimously.
17. APPROVE/DENY SETTING TRUTH IN TAXATION HEARING FOR DECEMBER 3, 2024, AT
6:00 P.M.
Motion by Czmowski, second by Burley, to set truth in taxation hearing for December 3, 2024, at 6:00
p.m. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
18. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from July 22, 2024
�b) Parks/Recreation/Community Education Board Minutes from August 5, 2024
c) Planning Commission Minutes from August 20, 2024
(d) City of Hutchinson Financial Report and Investment Report for August 2024
NUSCELLANEOUS
19. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that a meeting was held yesterday with local legislators on three bonding
requests the City has. He also noted that Fall clean-up is this Saturday (hard good pick up) and starts at
6:00 a.m. Absentee voting has started and is taking place at City Center during normal business hours.
20. COUNCIL/MAYOR UPDATE
Dave Sebesta — Council Member Sebesta provided an update from the Mid Minnesota Development
Commission update — transportation is still a main issue. He also noted that the Meeker -McLeod Senior
Expo is October 9, 2024, at 2:00 p.m. at the McLeod County Fairgrounds.
Pat May — Council Member May provided an update from the Public Arts Commission.
Chad Czmowski — Council Member Czmowski provided an update from the EDA Board. Topics included
5
CITY COUNCIL MINUTES — September 24, 2024
a new tenant at the development center (incubator) and a proposal being received for the old medical
center site. He also noted that the Hutchinson Station will be printing a candidate forum for the council
member candidates.
Tim Burley — Council Member Burley noted that on October 5, 2024, at Masonic West River Park
preserved military war vehicles will be on display. He also spoke about resident concerns he has received
regarding feral cat issues. Lastly, he provided a brief update from the Library Board and noted that there
are lots of programs happening at the public library.
Gary Forcier — Mayor Forcier provided updates from the HRA Board and Airport Commission.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:35 p.m. Motion carried unanimously.
6
RA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
No Parking, Handicapped Parking, and Parking Requests
Agenda Item:
Department: Public Works
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Mike Stifter
Agenda Item Type:
Presenter: Mike Stifter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
We have 3 areas that we would like to change/add some parking configurations.
The first area is to add a handicapped stall on Washington Ave W in front of Hutchinson Dental.
The second area is to add parking stall indicators on the west side of Jefferson St NE across
from the DMV. This is to let customers know that they can park truck and trailer combinations
on Jefferson rather than try to negotiate the DMV parking lot.
The third area will be to incorporate no parking on the south/west side of 1st Ave SE/Erie St SE
near 2 way communications. Heavy trucks delivering supplies in the neighborhood are unable to
negotiate that corner when the residents visiting the dog park are parked on both sides of the
road.
All 3 areas have an accompanying map to provide greater detail and have been reviewed with
the Police Department.
BOARD ACTION REQUESTED:
Approve Resolution for recommended traffic control changes.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 15776
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
1. WHEREAS, the Police Chief and Public Works Director agree that the following areas have
traffic control concerns which warrant installation and/or removal of traffic control devices, and;
2. WHEREAS, the Hutchinson City Council has the authority to establish locations as points where
traffic control devices shall be installed and/or removed, pursuant to Section 7.04, Subdivision 1
of the Hutchinson City Code, and;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be erected:
1. Adding no parking signs on 1st Ave SE and Erie St SE between the sidewalk entrance of 2 way
communications on first ave se and the driveway entrance to 2 way communications off of Erie st
se
2. Add parking stalls to the west side of Jefferson St NE across from the Police Department.
3. Add a handicapped stall on Washington Ave W 175 feet west of main street on the south side of
Washington Ave W
Adopted by the City Council this 8th day of October, 2024.
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
i -r
A
dUU PCII RII IY
Y--fit --•-s-
Am'� 214
~ - 200
95
205
245
�/ _ / dW M
Add a handicapped stall
on
HUTCHINSON CITY COUNCIL
HUTCHINSW Request for Board Action
R CITY ON PURPOSE.
Agenda Item: Resolution No. 15777 - Appointing Election Judges for General Election
Department: Administration
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The federal/state/local general election is being held November 5, 2024, at the previously established polling locations
of Ridgewater College (Precinct 1) - 2 Century Avenue SE: Days Inn (Precinct 2) - 1000 Hwy 7 West and the
Hutchinson Recreation Center (Precinct 3) - 900 Harrington Street. In accordance with State law, cities must appoint
election judges for this election by October 11, 2024. Attached is Resolution No. 15777 appointing election judges to
serve at the general election.
BOARD ACTION REQUESTED:
Approve Resolution No. 15777
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15777
RESOLUTION DESIGNATING THE LOCATION OF POLLING PLACE FOR ALL CITY
PRECINCTS AND APPOINTING JUDGES FOR THE 2024 GENERAL ELECTION
WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 204B.21, Subd. 2 of
the Laws of Minnesota states that the governing body of any municipality, by resolution adopted
prior to the giving of notice of the election, may designate the location of polling place of all
precincts (one, two, and three) and naming of judges serving in their municipality.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. That the polling places to be used during the 2024 General Election are as
follows:
Precinct 1 — Ridgewater College, 2 Century Avenue SE
Precinct 2 — Days Inn, 1000 Hwy 7 West
Precinct 3 — Recreation Center, 900 Harrington Street SW
2. That the Election Judges for the General Election being held November 5, 2024,
are hereby appointed in accordance with the attached list.
3. Be It Further Resolved that the Hutchinson Election Administrator is with this
authorized to make any substitutions or additions as deemed necessary.
Adopted by the City Council this 8 h day of October, 2024.
Gary T. Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
GENERAL ELECTION
NOVEMBER 5, 2024
ELECTION JUDGES
MARIE HARWARTH
CATHY PRELLWITZ*
NANCY NACKERUD
GLADYS PILGRIM
CAROL M. JOHNSON
KELLY NELSON
BEVERLY EMME
BRUCE DRAHOS
KARA SCHMOLL
JAMES SCHAEFER
CALYN LANDFAIR*
KEAGEN PETERSEN*
JEREMY BOLLING
VANESSA LAHR
BETTY BRANDT
CHARLES BERGUM
BRENDA EWING
NELLY MARTINEZ
JULIE NORTROM
LAURIE HACKER
CAROLYN KURTH
BRENDA MESSNER
GERALD MESSNER
JASON COYLE
CATHERINE MCGINNIS
HOLLY ROSS
KARI HENDERSON-REED
*indicates head judge
RA
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Resolution 15779 Setting Interest Rate for the 2024 Adopted Assessment Rolls
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Andy Reid
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As we do each year that we bond for roadway/infrastructure improvements, Council must set the
interest rate for the special assessments to be certified to the county. The interest on the
assessments is at the true interest rate on the 2024 improvement bonds plus 1 %.
City staff is asking the council to set the interest rate for the 2024 assessments at 4.32%, which
is the true interest rate of 3.32% plus 1 %.
BOARD ACTION REQUESTED:
Approve Resolution 15779 setting the interest rate for the 2024 adopted assessment rolls at 4.32%.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CITY OF HUTCHINSON
RESOLUTION NO. 15779
RESOLUTION SETTING INTEREST RATE
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
That all assessment rolls, which have been adopted or will be adopted relating to the 2024 improvement
bonds, are hereby changed to read an interest rate of 4.32%. This rate is the true interest rate of the 2024
improvement bonds plus 1 %.
Adopted by the City Council this 8th day of October 2024.
ATTESTED:
Matthew Jaunich, City Administrator
APPROVED:
Gary T. Forcier, Mayor
N
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A UTY ON PLFRPOSE.
Federal Grant Policy Approval
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
During the 2023 financial audit, we received an auditor finding due to not having a written federal
grant policy. The significant amount of federal COVID monies in recent years has brought
attention to having a policy to ensure that local governments are spending and tracking federal
monies appropriately.
While we haven't had a formal grant policy in the past, we have in fact conformed to the federal
policy guidelines with our prior grants received. An important component of the policy is having
systems in place to separately account for the grant proceeds and expenditures related to the
grant. Our current accounting system is sufficient in this regard and will be utilized as such for all
future federal grants.
Feel free to contact me with any questions related to the policy.
BOARD ACTION REQUESTED:
Approve the Federal Grant Policy for the City.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Federal Grant Policy
PURPOSE
The purpose of this policy is to ensure compliance with the requirements of the federal Uniform Grant
Guidance regulations by establishing uniform administrative requirements, cost principles, and audit
requirements for federal grant awards received by the City.
DEFINITIONS
A. Grants
"State -administered grants" are those grants that pass through a state agency.
2. "Direct grants" are those grants that do not pass through another agency and are
awarded directly by the federal awarding agency to the grantee organization.
B. "Non-federal entity" means a state, local government, Indian tribe, institution of higher education,
or nonprofit organization that carries out a federal award as a recipient or subrecipient.
C. "Federal award" has the meaning, depending on the context, in either paragraph 1 or 2 of this
definition:
a. The federal financial assistance that a non-federal entity receives directly from a
federal awarding agency or indirectly from a pass -through entity, as described in 2
C.F.R. § 200.101 (Applicability): or
b. The cost -reimbursement contract under the federal Acquisition Regulations that a
non-federal entity receives directly from a federal awarding agency or indirectly from
a pass -through entity, as described in 2 C.F.R. § 200.101 (Applicability).
2. The instrument setting forth the terms and conditions. The instrument is the grant
agreement, cooperative agreement, other agreement for assistance covered in paragraph
(b) of 2 C.F.R. § 200.40 (Federal Financial Assistance), or the cost -reimbursement
contract awarded under the federal Acquisition Regulations.
3. "Federal award" does not include other contracts that a federal agency uses to buy goods
or services from a contractor or a contract to operate federal -government -owned
contractor operated facilities.
D. "Contract" means a legal instrument by which a non-federal entity purchases property or
services needed to carry out the project or program under a federal award. The term, as used in
2 C.F.R. Part 200, does not include a legal instrument, even if the non-federal entity considers it
a contract, when the substance of the transaction meets the definition of a federal award or
subaward.
E. Procurement Methods
"Procurement by micro -purchase" is the acquisition of supplies or services, the aggregate
dollar amount of which does not exceed the micro -purchase threshold (generally $10,000,
except as otherwise discussed in 48 C.F.R. Subpart 2.1 or as periodically adjusted for
inflation).
2. "Procurement by small purchase procedures" are those relatively simple and informal
procurement methods for securing services, supplies, or other property that do not cost
more than $250,000 (periodically adjusted for inflation).
3. "Procurement by sealed bids (formal advertising)" is a publicly solicited and a firm, fixed -
price contract (lump sum or unit price) awarded to the responsible bidder whose bid,
conforming to all the material terms and conditions of the invitation for bids, is the lowest
price.
4. "Procurement by competitive proposals" is normally conducted with more than one source
submitting an offer, and either a fixed price or cost -reimbursement type contract is
awarded. Competitive proposals are generally used when conditions are not appropriate
for the use of sealed bids.
5. "Procurement by noncompetitive proposals" is procurement through solicitation of a
proposal from only one source.
F. "Equipment" means tangible personal property (including information technology systems)
having a useful life of more than one year and a per -unit acquisition cost which exceeds the
lesser of the capitalization level established by the non-federal entity for financial statement
purposes, or $5,000.
G. "Compensation for personal services" includes all remuneration, paid currently or accrued, for
services of employees rendered during the period of performance under the federal award,
including, but not necessarily limited to, wages and salaries. Compensation for personal services
may also include fringe benefits which are addressed in 2 C.F.R. § 200.431 (Compensation -
Fringe Benefits).
H. "Post -retirement health plans" refer to costs of health insurance or health services not included
in a pension plan covered by 2 C.F.R. § 200.431(g) for retirees and their spouses, dependents,
and survivors.
"Severance pay" is a payment in addition to regular salaries and wages by the non-federal
entities to workers whose employment is being terminated.
"Direct costs" are those costs that can be identified specifically with a particular final cost
objective, such as a federal award, or other internally or externally funded activity, or that can be
directly assigned to such activities relatively easily with a high degree of accuracy.
K. "Relocation costs" are costs incident to the permanent change of duty assignment (for an
indefinite period or for a stated period not less than 12 months) of an existing employee or upon
recruitment of a new employee.
L. "Travel costs" are the expenses for transportation, lodging, subsistence, and related items
incurred by employees who are in travel status on official business of the City.
CONFLICT OF INTEREST
A. Employee Conflict of Interest. No employee, officer, or agent may participate in the selection,
award, or administration of a contract supported by a federal award if he or she has a real or
apparent conflict of interest. Such a conflict of interest would arise when the employee, officer,
or agent, any member of his or her immediate family, his or her partner, or an organization which
employs or is about to employ any of the parties indicated herein, has a financial or other
interest in or a tangible personal benefit from a firm considered for a contract. The employees,
officers, and agents of the City may neither solicit nor accept gratuities, favors, or anything of
monetary value from contractors or parties to subcontracts. However, the City may set
standards for situations in which the financial interest is not substantial or the gift is an
unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions
to be applied for violations of such standards by employees, officers, or agents of the City.
B. Organizational Conflicts of Interest. The City is unable or appears to be unable to be
impartial in conducting a procurement action involving the related organization because of
relationships with a parent company, affiliate, or subsidiary organization.
C. Disclosing Conflicts of Interest. The City must disclose in writing any potential conflict of
interest in accordance with applicable federal awarding agency policy.
ACCEPTABLE METHODS OF PROCUREMENT
A. General Procurement Standards. The City must use its own documented procurement
procedures which reflect applicable state laws, provided that the procurements conform to the
applicable federal law and the standards identified in the Uniform Grant Guidance.
B. The City must maintain oversight to ensure that contractors perform in accordance with the
terms, conditions, and specifications of their contracts or purchase orders.
C. The City's procedures must avoid acquisition of unnecessary or duplicative items. Consideration
should be given to consolidating or breaking out procurements to obtain a more economical
purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives
and any other appropriate analysis to determine the most economical approach.
D. The City must award contracts only to responsible contractors possessing the ability to perform
successfully under the terms and conditions of a proposed procurement. Consideration will be
given to such matters as contractor integrity, compliance with public policy, record of past
performance, and financial and technical resources.
E. The City must maintain records sufficient to detail the history of procurement. These records will
include, but are not necessarily limited to, the following: rationale for the method of procurement;
selection of the contract type; contractor selection or rejection; and the basis for the contract
price.
F. The City alone must be responsible, in accordance with good administrative practice and sound
business judgment, for the settlement of all contractual and administrative issues arising out of
procurements. These issues include, but are not limited to, source evaluation, protests,
disputes, and claims. These standards do not relieve the City of any contractual responsibilities
under its contracts.
G. Methods of Procurement. The City must use one of the following methods of procurement:
Procurement by micro -purchases. To the extent practicable, the City must distribute
micro -purchases equitably among qualified suppliers. Micro -purchases may be awarded
without soliciting competitive quotations if the City considers the price to be reasonable.
2. Procurement by small purchase procedures. If small purchase procedures are used,
price or rate quotations must be obtained from an adequate number of qualified sources.
3. Procurement by sealed bids (formal advertising).
4. Procurement by competitive proposals. If this method is used, the following requirements
apply:
a. Requests for proposals must be publicized and identify all evaluation factors and
their relative importance. Any response to publicized requests for proposals must be
considered to the maximum extent practical;
b. Proposals must be solicited from an adequate number of qualified sources;
c. The City must have a written method for conducting technical evaluations of the
proposals received and for selecting recipients;
d. Contracts must be awarded to the responsible firm whose proposal is most
advantageous to the program, with price and other factors considered; and
e. The City may use competitive proposal procedures for qualifications -based
procurement of architectural/engineering (A/E) professional services whereby
competitors' qualifications are evaluated and the most qualified competitor is
selected, subject to negotiation of fair and reasonable compensation. The method
where price is not used as a selection factor can only be used in procurement of A/E
professional services; it cannot be used to purchase other types of services, though
A/E firms are a potential source to perform the proposed effort.
5. Procurement by noncompetitive proposals. Procurement by noncompetitive proposals
may be used only when one or more of the following circumstances apply:
a. The item is available only from a single source;
b. The public exigency or emergency for the requirement will not permit a delay
resulting from competitive solicitation;
c. After solicitation of a number of sources, competition is determined inadequate.
H. Competition. The City must have written procedures for procurement transactions. These
procedures must ensure that all solicitations:
Incorporate a clear and accurate description of the technical requirements for the
material, product, or service to be procured. Such description must not, in competitive
procurements, contain features which unduly restrict competition. The description may
include a statement of the qualitative nature of the material, product, or service to be
procured and, when necessary, must set forth those minimum essential characteristics
and standards to which it must conform if it is to satisfy its intended use. Detailed product
specifications should be avoided if at all possible. When making a clear and accurate
description of the technical requirements is impractical or uneconomical, a "brand name
or equivalent" description may be used as a means to define the performance or other
salient requirements of procurement. The specific features of the named brand which
must be met by offers must be clearly stated; and
2. Identify all requirements which the offerors must fulfill and all other factors to be used in
evaluating bids or proposals.
The City must ensure that all prequalified lists of persons, firms, or products which are used in
acquiring goods and services are current and include enough qualified sources to ensure
maximum open and free competition. Also, the City must not preclude potential bidders from
qualifying during the solicitation period.
Non-federal entities are prohibited from contracting with or making subawards under "covered
transactions" to parties that are suspended or debarred or whose principals are suspended or
debarred. "Covered transactions" include procurement contracts for goods and services
awarded under a grant or cooperative agreement that are expected to equal or exceed $25,000.
K. All non -procurement transactions entered into by a recipient (i.e., subawards to subrecipients),
irrespective of award amount, are considered covered transactions, unless they are exempt as
provided in 2 C.F.R. § 180.215.
MANAGING EQUIPMENT AND SAFEGUARDING ASSETS
A. Property Standards. The City must, at a minimum, provide the equivalent insurance coverage
for real property and equipment acquired or improved with federal funds as provided to property
owned by the non-federal entity. Federally owned property need not be insured unless required
by the terms and conditions of the federal award. The City must adhere to the requirements
concerning real property, equipment, supplies, and intangible property set forth in 2 C.F.R. §§
200.311, 200.314, and 200.315.
B. Equipment. Management requirements. Procedures for managing equipment (including
replacement equipment), whether acquired in whole or in part under a federal award, until
disposition takes place will, at a minimum, meet the following requirements:
Property records must be maintained that include a description of the property; a serial
number or other identification number; the source of the funding for the property
(including the federal award identification number (FAIN)); who holds title; the acquisition
date; the cost of the property; the percentage of the federal participation in the project
costs for the federal award under which the property was acquired; the location, use, and
condition of the property; and any ultimate disposition data, including the date of
disposition and sale price of the property.
2. A physical inventory of the property must be taken and the results reconciled with the
property records at least once every two years.
3. A control system must be developed to ensure adequate safeguards to prevent loss,
damage, or theft of the property. Any loss, damage, or theft must be investigated.
4. Adequate maintenance procedures must be developed to keep property in good
condition.
5. If the City is authorized or required to sell the property, proper sales procedures must be
established to ensure the highest possible return.
FINANCIAL MANAGEMENT REQUIREMENTS
A. Financial Management. The City's financial management systems, including records
documenting compliance with federal statues, regulations, and the terms and conditions of the
federal award, must be sufficient to permit the preparation of reports required by general and
program -specific terms and conditions; and the tracing of funds to a level of expenditures
adequate to establish that such funds have been used according to the federal statutes,
regulations, and the terms and conditions of the federal award.
B. Payment. The City must be paid in advance, provided it maintains or demonstrates the
willingness to maintain both written procedures that minimize the time elapsing between the
transfer of funds and disbursement between the City and the financial management systems that
meet the standards for fund control. Advance payments to a City must be limited to the
minimum amounts needed and timed to be in accordance with the actual, immediate cash
requirements of the City in carrying out the purpose of the approved program or project. The
timing and amount of advance payments must be as close as is administratively feasible to the
actual disbursements by the non-federal entity for direct program or project costs and the
proportionate share of any allowable indirect costs. The City must make timely payment to
contractors in accordance with the contract provisions.
C. Internal Controls. The City must establish and maintain effective internal control over the
federal award that provides reasonable assurance that the City is managing the federal award in
compliance with federal statutes, regulations, and the terms and conditions of the federal award.
These internal controls should be in compliance with guidance in "Standards for Internal Control
in the Federal Government," issued by the Comptroller General of the United States, or the
"Internal Control Integrated Framework," issued by the Committee of Sponsoring Organizations
of the Treadway Commission (COSO).
The City must comply with federal statutes, regulations, and the terms and conditions of the
federal award.
The City must also evaluate and monitor the City's compliance with statutes, regulations, and
the terms and conditions of the federal award.
The City must also take prompt action when instances of noncompliance are identified, including
noncompliance identified in audit findings.
The City must take reasonable measures to safeguard protected personally identifiable
information considered sensitive consistent with applicable federal and state laws regarding
privacy and obligations of confidentiality.
ALLOWABLE USE OF FUNDS AND COST PRINCIPLES
A. Allowable Use of Funds. The City administration and board will enforce appropriate
procedures and penalties for program, compliance, and accounting staff responsible for the
allocation of federal grant costs based on their allowability and their conformity with federal cost
principles to determine the allowability of costs.
B. Definitions
"Allowable cost" means a cost that complies with all legal requirements that apply to a
particular federal education program, including statutes, regulations, guidance,
applications, and approved grant awards.
2. "Omni Circular" or "2 C.F.R. Part 200s" or "Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards" means federal cost principles
that provide standards for determining whether costs may be charged to federal grants.
3. "Advance payment" means a payment that a federal awarding agency or pass through
entity makes by any appropriate payment mechanism, including a predetermined
payment schedule, before the non-federal entity disburses the funds for program
purposes.
C. Allowable Costs. All grant expenditures will be in compliance with OMB Uniform Guidance,
State law, city policy, and the provisions of the grant award agreement, which will also be
considered in determining allowability. Grant funds will only be used for expenditures that are
considered reasonable and necessary for the administration of the program. Any indirect cost
rate will only be charged to the grant to the extent that it was specifically approved through the
grant budget/agreement. When allowable, indirect costs will be charged based on the City's
budget allocation.
D. Costs Forbidden by Federal Law. 2 CFR Part 200s identify certain costs that may never be
paid with federal funds. The following list provides examples of such costs. If a cost is on this
list, it may not be supported with federal funds. The fact that a cost is not on this list does not
mean it is necessarily permissible. Other important restrictions apply to federal funds, such as
those items detailed in the 2 CFR Part 200s; thus, the following list is not exhaustive-
1 . Advertising and public relations costs (with limited exceptions), including promotional
items and memorabilia, models, gifts, and souvenirs;
2. Alcoholic beverages;
3. Bad debts;
4. Contingency provisions (with limited exceptions);
5. Fundraising and investment management costs (with limited exceptions);
6. Donations;
7. Contributions;
8. Entertainment (amusement, diversion, and social activities and any associated costs);
9. Fines and penalties;
10. General government expenses (with limited exceptions pertaining to Indian tribal
governments and Councils of Government (COGs));
11. Goods or services for personal use;
12. Interest, except interest specifically stated in 2 C.F.R. § 200.441 as allowable;
13. Religious use;
14. The acquisition of real property (unless specifically permitted by programmatic statute or
regulations, which is very rare in federal education programs);
15. Construction (unless specifically permitted by programmatic statute or regulations, which
is very rare in federal education programs).
E. Federal Cost Principles
The Omni Circular defines the parameters for the permissible uses of federal funds. While
many requirements are contained in the Omni Circular, it includes five core principles that
serve as an important guide for effective grant management. These core principles
require all costs to be:
a. Necessary for the proper and efficient performance or administration of the program.
b. Reasonable. An outside observer should clearly understand why a decision to
spend money on a specific cost made sense in light of the cost, needs, and
requirements of the program.
c. Allocable to the federal program that paid for the cost. A program must benefit in
proportion to the amount charged to the federal program. Recipients also need to
be able to track items or services purchased with federal funds so they can prove
they were used for federal program purposes.
d. Authorized under state and local rules. All actions carried out with federal funds
must be authorized and not prohibited by state and local laws and policies.
e. Adequately documented. A recipient must maintain proper documentation so as to
provide evidence to monitors, auditors, or other oversight entities of how the funds
were spent over the lifecycle of the grant.
F. Approved Plans, Budgets, and Special Conditions
As required by the Omni Circular, all costs must be consistent with approved program
plans and budgets.
2. Costs must also be consistent with all terms and conditions of federal awards, including
any special conditions imposed on the City's grants.
G. Training
The City will provide training on the allowable use of federal funds to all staff involved in
federal programs.
2. The City will promote coordination between all staff involved in federal programs through
activities, such as routine staff meetings and training sessions.
H. Employee Sanctions
Any City employee who violates this policy will be subject to discipline, as appropriate, up
to and including the termination of employment.
COMPENSATION — PERSONAL SERVICES EXPENSES AND REPORTING
A. Compensation — Personal Services
Costs of compensation are allowable to the extent that they satisfy the specific requirements of
the Uniform Grant Guidance and that the total compensation for individual employees:
Is reasonable for the services rendered and conforms to the established written policy of
the City consistently applied to both federal and non-federal activities; and
2. Follows an appointment made in accordance with a City's written policies and meets the
requirements of federal statute, where applicable.
Unless an arrangement is specifically authorized by a federal awarding agency, a City must
follow its written non-federal, entity wide policies and practices concerning the permissible extent
of professional services that can be provided outside the City for nonorganizational
compensation.
B. Compensation — Fringe Benefits
During Leave
The costs of fringe benefits in the form of regular compensation paid to employees during
periods of authorized absences from the job, such as for annual leave, family -related
leave, sick leave, holidays, court leave, military leave, administrative leave, and other
similar benefits, are allowable if all of the following criteria are met:
a. They are provided under established written leave policies;
b. The costs are equitably allocated to all related activities, including federal awards;
and
c. The accounting basis (cash or accrual) selected for costing each type of leave is
consistently followed by the City.
2. The costs of fringe benefits in the form of employer contributions or expenses for social
security; employee life, health, unemployment, and worker's compensation insurance
(except as indicated in 2 C.F.R. § 200.447(d)); pension plan costs; and other similar
benefits are allowable, provided such benefits are granted under established written
policies. Such benefits must be allocated to federal awards and all other activities in a
manner consistent with the pattern of benefits attributable to the individuals or group(s) of
employees whose salaries and wages are chargeable to such federal awards and other
activities and charged as direct or indirect costs in accordance with the City's accounting
practices.
3. Actual claims paid to or on behalf of employees or former employees for workers'
compensation, unemployment compensation, severance pay, and similar employee
benefits (e.g., post -retirement health benefits) are allowable in the year of payment
provided that the City follows a consistent costing policy.
4. Pension plan costs may be computed using a pay-as-you-go method or an acceptable
actuarial cost method in accordance with the written policies of the City.
5. Post -retirement costs may be computed using a pay-as-you-go method or an acceptable
actuarial cost method in accordance with established written policies of the City.
6. Costs of severance pay are allowable only to the extent that, in each case, severance pay
is required by law; employer -employee agreement; established policy that constitutes, in
effect, an implied agreement on the City's part; or circumstances of the particular
employment.
C. Insurance and Indemnification. Types and extent and cost of coverage are in accordance with
the City's policy and sound business practice.
D. Relocation Costs of Employees. Relocation costs are allowable, subject to the limitations
described below, provided that reimbursement to the employee is in accordance with the City's
reimbursement policy.
E. Travel Costs. Travel costs may be charged on an actual cost basis, on a per diem or mileage
basis in lieu of actual costs incurred, or on a combination of the two, provided the method used
is applied to an entire trip and not to selected days of the trip, and results in charges consistent
with those normally allowed in like circumstances in the City's non -federally funded activities and
in accordance with the City's reimbursement policies.
Costs incurred by employees and officers for travel, including costs of lodging, other
subsistence, and incidental expenses, must be considered reasonable and otherwise allowable
only to the extent such costs do not exceed charges normally allowed by the City in its regular
operations according to the City's written reimbursement and/or travel policies. In addition, when
costs are charged directly to the federal award, documentation must justify the following:
Participation of the individual is necessary to the federal award; and
2. The costs are reasonable and consistent with the City's established travel policy.
Legal References:
• 2 C.F.R.
§ 200.12 (Capital Assets)
• 2 C.F.R.
§ 200.112 (Conflict of Interest)
• 2 C.F.R.
§ 200.113 (Mandatory Disclosures)
• 2 C.F.R.
§ 200.205(d) (Federal Awarding Agency Review of Risk Posed by Applicants)
• 2 C.F.R.
§ 200.212 (Suspension and Debarment)
• 2 C.F.R.
§ 200.300(b) (Statutory and National Policy Requirements)
• 2 C.F.R.
§ 200.302 (Financial Management)
• 2 C.F.R.
§ 200.303 (Internal Controls)
• 2 C.F.R.
§ 200.305(b)(1) (Payment)
• 2 C.F.R.
§ 200.310 (Insurance Coverage)
• 2 C.F.R.
§ 200.311 (Real Property)
• 2 C.F.R.
§ 200.313(d) (Equipment)
• 2 C.F.R.
§ 200.314 (Supplies)
• 2 C.F.R.
§ 200.315 (Intangible Property)
• 2 C.F.R.
§ 200.318 (General Procurement Standards)
• 2 C.F.R.
§ 200.319(c) (Competition)
• 2 C.F.R.
§ 200.320 (Methods of Procurement to be Followed)
• 2 C.F.R.
§ 200.328 (Monitoring and Reporting Program Performance)
• 2 C.F.R.
§ 200.338 (Remedies for Noncompliance)
• 2 C.F.R.
§ 200.403(c) (Factors Affecting Allowability of Costs)
• 2 C.F.R.
§ 200.430 (Compensation — Personal Services)
• 2 C.F.R.
§ 200.431 (Compensation — Fringe Benefits)
• 2 C.F.R.
§ 200.447 (Insurance and Indemnification)
• 2 C.F.R.
§ 200.463 (Recruiting Costs)
• 2 C.F.R.
§ 200.464 (Relocation Costs of Employees)
• 2 C.F.R.
§ 200.473 (Transportation Costs)
• 2 C.F.R.
§ 200.474 (Travel Costs)
�
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Agenda Item: Tattoo License - Catherine Fasching - 225 Main Street South
Department: Administration
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Catherine Fasching has submitted a tattoo license application into administration for review and processing. The
application is for Ms. Fasching to provide tattoo services at Fringe Hair Studio located at 225 Main Street South. A
background check was completed of Ms. Fasching and the police department does not object to the issuing of the
license. The applicant has completed the appropriate application, including the Conditional Use Permit application
process, in full and all pertinent information has been received and approved.
BOARD ACTION REQUESTED:
Approve issuing tattoo license to Catherine Fasching to provide tattoo services at 225 Main Street South.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON
A CITY ON PURPOSE.
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151/Fax:(320) 234-4240
Information
License Fee: 1$ 75.00
Operating Year: 26T LA -
City of Hutchinson
Application for Tattoo Service License
(Under Ordinance No. 118)
Name Phone 19umber
App/ic nt Address City State Zip
Business Information
Business Name
�t S
Business A adress
Zoning District
*verify the proposed use is a!/owed in Mis zoning district
Corporate Information (if applicable)
Corporate Name
Corporate Address
n aSu 3,13i)
Phone Number
uynjti 0 M I,\l S-
City State Zip
Phone Number
Citz State Z�
Owners)/Corporate officer(s) (list names and addresses of all persons have a beneficial interest in the
Name:
Address City State Zip
Name:
1 _ —
Address City State Zip
*If necessary, list additional owner(sj/corporate officer s) on a separate sheet of paper
erators (list all individuals involved in aivina tattoo services)
Name: : y
N �%&n
Ac ess City State Zip
Name:
State Zp
Address
City
City of Hutchinson
Application for Tattoo Service
Page 2 of 3
Checklist (all items must be checked "yes" in order for the application to be
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): "_�yes ❑ no
Application completed in full and signed: -dyes ❑ no
Release of Information completed and signed: yes ❑ no
I hereby certify that I have completely filled out the entire above application and that the application is
true, correct, and accurate and that I and all technicians providing services under this license are free
from all communicable diseases.
I fully understand that any person who violates any provision of the Tattooing Services Ordinance No.
118 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding
$500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of
prosecution.
�1_30
Signature ofApp/icant Date
Print Name Title
NOTE.' No application will be forwarded to the City Council unless received two weeks prior
to the regular Council meeting, filled out in completion, and fee payment is attached,
Use ORIy
Zoninq/Building 'approved ❑denied Notes:
Police �pproved ❑denied Notes:
City Council ❑approved ❑denied Notes:
H: Licenses/Applications/Tattoo. doc
V
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE,
Agenda Item: Massage License - Sunflower Therapy Massage - Ping Li
Department: Administration
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete Yes
Contact: Melissa Starke
Agenda Item Type:
Presenter: Melissa Starke
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Ping Li of Sunflower Therapy Massage has submitted a massage license application into administration for review
and processing. The application is for Ms. Li to provide massage services at her business located at 24 Main Street
South. A background check was completed of Ms. Li and the police department does not object to the issuing of the
license. The applicant has completed the appropriate application in full and all pertinent information has been
received.
BOARD ACTION REQUESTED:
Approve issuing massage license to Ping Li of Sunflower Therapy Massage to provide massage services at 24 Main
Street South.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
111 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 234-4240
usiness Information
City of Hutchinson
Application for Massage Service License
(Under Ordinance No. 119)
License Fee: $175
Operating Year: &W4D'
6 4 R (` '
cx 'lot `` 11e1-ap 6-1Ig3-4,y 1
Business Name y Phone Number
� i.�i ST -5 f7�u�c 1, � t+ sw► �N SS 3Sy
Business Address City State Zip
Zoning District
*verify the proposed use is allowed in this zoning district
Coroorate Information (if applicable
Corporate Name Phone Numher
Corporate Address Ci1v State Zi .
Owner(s)/Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the
business/corporation)
Name: J h
Loy sr,4-n ' ST�pf � 4ew Ulyn �Al r"!flo 3
Address City State Zip
Name:
Address City State Zip
*If necessaq, list additional owner(s)/cot orate o tcer(s) on a separate sheet ofpEEer
Lessee (if a plicable)
Name: i h ci �I
Address City State Zip
operators list all individuals involved in giving massaee services
Name:
my A 157A7�Aloui Ll/ _I'S 667-3
Address City State Zip
Name:
Address
*If necessary. list additional operators on a
sheet
City State
Zip
City of Hutchinson
Application for Massage Service
Page 2 of S
Describe Nature of Massage Business and Massage Services Offered
5! 0 92,-Fa dia/ /Vj- a�
N
Insurance Coverage Information (attach public liability insurance policy or certificate of insurance as required in Section
119.07 of'Hutchinson Ciry Code
Insurance Cornpany
Address
Phnna Nvnxher
Agent's Nanze
City State Zip
Fax Number
Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other
than traffic violations?
❑ YES X NO
If yes, state nature of offense and punishment or penalty therefore:
Manager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establishment be "a natural
person who is a resident of the City". Please com2lete the followini, confirming -compliance with this ordinance)
': � Y93 Yffl
Manager Name Phone Number
14 T tE ST A%w Q /)
/ o o S Jc 1 n Adc ' 1 $
Checklist all items must be checked ` es" in order for the application to be rocessed
The following items need to be completed and/or attached in order for the application to be processed:
Copy of insurance that meets or exceeds limits established in the ordinance: Xyes ❑ no
Application fee paid in full (check or money order): )Wyes ❑ no
Annlicatinn completed in full and signed: )i yes ❑ 110
City of Hutchinson
Application far Massage Service
Page 3 of S
I hereby certify that I have completely filled out the entire above application, together and that the application is true,
correct, and accurate.
I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to
Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding
$1000.00 or by imprisonment for erio of exceeding 90 days or both, plus, in either case, the costs of prosecution.
�il /9
as
Date
Natne
0W
Title
NOTE: No application will be forwarded to the City Council unless received one week prior to the regular Council
meeting, filled out in completion, and fee payment is attached
Internal Use Only
Zoning/
Building -Approved
Fire approved
Police 9�zproved
❑denied Nc
❑ denied Notes:
❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H:Licenses/Applimtions7Masmge.doc
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Library Carpet Replacement consideration
Agenda Item:
Department: Library
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Jeremiah Verhey
Agenda Item Type:
Presenter: Jeremiah Verhey
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson library is looking to replace the carpet in the entire building. The current carpet
is 15+ years old and showing signs of wear. With the number of people that visit the library on a
daily basis it will be well received. We solicited two estimates and would like to award the bid to
local contractor CarpetsPlus ColorTile to provide new carpet tiles on the main and upper levels
and LVP tiles for the lower rooms. We will also work with library staff in coordination of the
project allowing patrons access to books and resources. This project has been on the facility CIP
under Library upgrade ($100K) with the LED light upgrades completed and now carpet & paint
we will be under the $100k budgeted.
BOARD ACTION REQUESTED:
I request at this time your approval to move forward with replacing the carpet at the Hutchinson library in
the amount of $57,147.03
Fiscal Impact: Funding Source: CIP
FTE Impact: Budget Change: New Bu
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 57,147.03
Total City Cost: Funding Source: N/A
Remaining Cost: $ 57,147.03 Funding Source: N/A
CarpetsPlus Color Tile
955 Hwy 7 West
Hutchinson, MN 55350
320-587-6070
SOLD TO
City of Hutchinson,
111 Hassan Street SE
Hutchinson MN 55350
320-587-5151
MATERIALS
Proposal #: CA008190
Sale Date: 09/18/2024
Install Date:
Sales Rep: Sudheimer, T
Sales Rep:
SHIPPED TO Printed 09/20/24 14:16:27
Hutchinson Library
50 Hassan St SE
Hutchinson MN 55350
320-587-2762
(1) Mindscape Reveal
Comments: Carpet Tile Replacement for areas currently with carpet
(2) Johnsonite Toeless 4" Base
Comments: Vinyl base
(4) Johnsonite Carpet to Tile Adapter CE
Comments: T molding for doorways
(5) Contact Adh Quart-1.00 Quart-270145043
(6) Johnsonite Vcd Stair Nosing Chart 1-1.00
Comments: Stairnosing
(7) Kpa 301 4 Gallon N/a
Comments: Carpet Adhesive
(8) Henry 440 Cove Base Adhesive 30oz NA
Comments: Cove Base Adhesive
(9) Metroflor Deja New 9x60-37.50 Fumed-medn529113
Comments: Luxury vinyl plank for two meeting rooms on lower level
(10) Ironply 4x8 Underlayment-1.00
Comments: 1/4" underlayment for under luxury vinyl plank
(11) Base Shoe Red Oak
Comments: base shoe for meeting rooms
QUANTITY PRICE
$28,359.00
$840.00
$195.00
$63.89
$1,732.08
$1,450.00
$119.88
$2,879.25
$1,078.80
$636.80
Materials Subtotal: $37,354.70
LABOR QUANTITY PRICE TOTAL
cont...
Comments: Price includes moving empty desks, and furniture.
Installers not responsible for moving books or electronic
equipment. Bookcases will be left in place and carpet installed
around them. Change carpet tile in two meeting rooms in lower
level to Luxury Vinyl Plank.
Sale#: 008190 - Page 2
Printed 09/20/24 14:16:27
VIATERIALS QUANTITY PRICE TOTAL
Materials Subtotal: $37,354.70
-4BOR QUANTITY PRICE TOTAL
(1) Carpet Tile $8,137.80
(2) Vinyl Cove Base $831.60
(3) T/O & D for GD Carpet for Carpet ** Tearout of old carpet ** $5,807.18
(4) Metal Install $156.00
(5) Furniture Moving $1,140.00
(6) Misc $504.00
(9) LVP & LVT $1,806.75
(10) Underlayment Install $996.00
(11) Wood Base Shoe new $440.00
Labor SubTotal: $19,819.33
Comments: Price includes moving empty desks, and furniture. Subtotal: $57,174.03
Installers not responsible for moving books or electronic Misc: $0.00
equipment. Bookcases will be left in place and carpet installed
around them. Change carpet tile in two meeting rooms in lower Total:
level to Luxury Vinyl Plank. Payments: $0.00
Balance: $57,174.03
INTERIORS & FLOORING
940 Apollo Road, Suite 110
Eagan, MN 55121
Ph: (651) 681-8100 Fax: (651) 681-1385
To
GENERAL CONTRACTORS
Phone
Attn: Proposal
From: Vicky J Langan
Estimator: James Gunderson
Admin: Jamison Murphy
Revision #.
Date: 9/17/2024
Plan Date:
Proleet
HUTCHINSON LIBRARY
,MN
Bid Due Date: 12/27/2023
Addendum:
SUPPLY & INSTALL OF PATCRAFT LEARNING LAB CARPET &TREELINE LVP @ HUTCHINSON
LIBRARY I PLANS DATED 09.1 & 1984 - REBID 09. 09.2024
TOTAL (APPLICABLE TAXINCLUDED) $ 64,081.00
SUPPLYAND INSTALL SHAW CONTRACT MINDSCAPE WITH PATCRAFT LVP INMEETING RM AND
FRIENDS OF LIBRARYRM
TOTAL (APPLICABLE TAXINCLUDED) $ 72,586.00
NOTES:
• BID INCLUDES DEMO OF EXISTING CARPETNINYL BASE
• SUPPLY AND INSTALL shaw contract with option of patcraft CARPET TILES,
BROADLOOM ON STEPS
• LIBRARY WILL PROVIDE DUMPSTER FOR DISPOSAL OF EXISTING
• STANDARD DAYTIME LABOR RATES APPLIED
• STANDARD MINIMUM PREP INCLUDED. IF ADDTIONAL PREP IS NEEDED, IT WILL
BE BILLED AS TIME AND MATERIALS
• LABOR INCLUDES REMOVING AND REPLACING OF LOWER SHELVING ONLY.
SHELVING UNITS TO REMAIN INTACT. DEMO AROUND EXISTING SHELVING.
INSTALLATION OF NEW CARPET AROUND SHELVING UNITS.
• LIBRARY TO REMOVE BOOKS OFF LOWER SHELVING, LIBRARY TO REMOVE
SMALL ITEMS AND BOOKS FROM OFFICES. CFS TO REMOVE FURNITURE ONLY
AND REPLACE.
IF USING PROFESIONAL LIBRARY LIFT MOVERS TO MOVE RACKING IN ITS ENTIRETY,
ADD
$22,331.00 TO PROPOSAL
911712024 09:47AM Bid #: 49354 Page I of 2
HUTCHINSON LIBRARY GENERAL CONTRACTORS Page 2 of 2
**IMPORTANT NOTICE REGARDING RECENT DELAYS & PRICE INCREASES**
CFS Interiors & Flooring guarantees pricing for up to Thirty (30) days from origination date. The recent pandemic has caused
unprecedented raw material and labor shortages that have disrupted the supply -chain and caused frequent material price increases that have been imposed without
notice. To avoid any additional charges due to manufacturer price increases, materials must be formally approved within 30 days from the origination date on the
proposal (labeled date in upper righthand corner).
**CFS Interiors & Floorin,- will not be held responsible for any delays related to supply -chain issues or labor shorta,-es. **
These delays are beyond our control, therefore CFS will not accept any back -charges or liquidated damages at this time. The construction industry is experiencing
frequent and prolonged delays from both manufacturing and shipping companies. Please take these issues into account when placing orders or scheduling your
projects. Physical samples for submittals may take in excess of 14 business days to process. Consider processing digital submittals whenever possible.
Commercial Flooring Services, LLC will furnish, deliver, and install the above material in accordance with all transmitted plans, specifications and
general conditions for the listed price. The price includes all applicable freight and taxes, unless otherwise noted. Unless specifically included in
this proposal: excludes all demolition, repair or take-up of existing flooring; excludes vacuuming, damp mopping, buffing, waxing or floor protection;
excludes floor floating, leveling or repair; excludes sealing of floor, cleaning or removal of oil, grease, solvents, paints, plaster or other foreign
substances; excludes asbestos control/abatement; includes no attic stock of material beyond installation coverage; includes work only during
regular hours and for a single phase job; excludes any furniture movement; excludes any addenda beyond the base bid; Per CRI-104-96, 6.3 site
conditions: The owner or general contractor must submit to the flooring contractor a written report on moisture and surface alkalinity of the slab to
determine its suitability as a substrate for the material to be installed. Floor preparation will be billed on a time and material basis at the current
rate per man-hour plus the cost of the materials. Client is subject to payment for stored materials. Commercial Flooring Services, LLC will not
accept charge backs of damage or cleaning without the option to inspect claim(s) to repair or without the option to make arrangements for
acceptable repairs at their expense. Commercial Flooring Services, LLC is not responsible for any claims that might result from product delivery
date changes beyond their control. If a manufacturer requires a deposit to manufacture/ship certain items, client will pay that amount. This
proposal is valid for thirty (30) days. Full payment is due ten (10) days from receipt of invoice unless otherwise specified.
WARRANTY DOES NOT INCLUDE ANY MOISTURE RELATED SUBFLOOR FAILURES
CFS INTERIORS & FLOORING GENERAL CONTRACTORS
Signed
Vicky J Langan
Signed:
Proposed Installation Start Date:
911712024 09:47AM Bid #: 49354 Page 2 of 2
HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Hutchinson Health Foundation's "Rockin' Around the Christmas Tree" Event
Agenda Item:
Department: Police Services
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Thomas D Gifferson
Agenda Item Type:
Presenter: Thomas D Gifferson
Reviewed by Staff ❑�
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Health Foundation is planning a Community event in Library Square Park on
Thursday, December 5, 2024.
The event is called "Rockin' Around the Christmas Tree" and is scheduled to take place from
5.00 pm to 7.00 pm.
This event will require the use of the band shell and amplified music which have been approved
by the PRCE Director.
Organizers are requesting the closure of 1 st Ave SE between Main St and Hassan St. The
request is to increase the area of the park for the event and to create an additional safety
corridor. Also, this area of First Ave. will be utilized as a drop off point for Santa and Mrs. Clause
who will be delivered by the Hutchinson Fire Department. It is recommended to close the street
from 2pm -7pm to insure it is clear of traffic.
Contact for the event: Lynn Neumann
320-583-5656
Ineumann@hutchinsommn.gov
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: Police Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATES 9/25/24 - 10/08-24
Check Date
Check #
Name
Description
Amount
9/20/2024
EFT
EFTPS
Payroll Report 9/1/24 - 9/14/24
74,314.48
9/20/2024
EFT
MN Dept of Revenue
Payroll Report 9/1/24 - 9/14/24
15,629.67
9/20/2024
EFT
MNDCP
Payroll Report 9/1/24 - 9/14/24
325.00
9/20/2024
EFT
Child Support
Payroll Report 9/1/24 - 9/14/24
1,079.82
9/20/2024
EFT
UNUM Voluntary Insurance
Payroll Report 9/1/24 - 9/14/24
341.77
9/20/2024
EFT
PERA
Payroll Report 9/1/24 - 9/14/24
63,749.92
9/20/2024
EFT
Further HSA
Payroll Report 9/1/24 - 9/14/24
16,505.16
9/20/2024
EFT
Mission Square
Payroll Report 9/1/24 - 9/14/24
4,910.51
9/20/2024
EFT
VOYA
Payroll Report 9/1/24 - 9/14/24
260.00
9/20/2024
117412
HART
Payroll Report 9/1/24 - 9/14/24
449.62
9/20/2024
117413
LELS Union Dues
Payroll Report 9/1/24 - 9/14/24
352.50
9/20/2024
117414
MNPEA
Payroll Report 9/1/24 - 9/14/24
624.00
9/20/2024
117415
UNUM Life & ADD Insurance
Payroll Report 9/1/24 - 9/14/24
1,004.90
10/8/2024
117416
DING, DAVID
UB REFUNDS
25.97
10/8/2024
117417
EHRMANN, PATRICIA
UB REFUNDS
37.55
10/8/2024
117418
FITZLOFF, CHARLES
UB REFUNDS
30.90
10/8/2024
117419
HSR MSP LLC
UB REFUNDS
49.94
10/8/2024
117420
PHAM, HUY QUANG
UB REFUNDS
36.07
10/8/2024
117421
RUSSELL, AARON & REBEKAH
UB REFUNDS
120.00
10/8/2024
117422
SANKEN, CHERYL
UB REFUNDS
35.48
10/8/2024
117423
SUCHY, JESSICA
UB REFUNDS
86.29
10/8/2024
117424
ACE HARDWARE - 1315
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,087.08
10/8/2024
117425
ACE HARDWARE - 1790
SHOP SUPPLIES - FIRE
34.16
10/8/2024
117426
ACE HARDWARE - 1825
TUBING AND HOSE, PAINT, CLOROX - POLICE
36.28
10/8/2024
117427
ALEX AIR APPARATUS 2 LLC
SCBA COMPRESSOR REPAIR - FIRE
275.00
10/8/2024
117428
AMERICAN LEAK DETECTION INC
INSPECTION OF LAP POOL - WATERPARK
2,000.00
10/8/2024
117429
APPLIED CONCEPTS INC
DSR 2-ANTENNA RADAR SYSTEM PKG - POLICE
3,169.55
10/8/2024
117430
ARROW ENERGY INC
AIRPORT FUEL
31,960.22
10/8/2024
117431
ARTISAN BEER COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
1,161.45
10/8/2024
117432
BELLBOY CORP
COST OF GOODS SOLD - LIQUOR HUTCH
3,212.28
10/8/2024
117433
BENTZ, ANDREW
REIMB: SAFETY FOOTWEAR - PARKS
179.99
10/8/2024
117434
BERNICK'S
CONCESSIONS, COGS - MULTIPLE DEPTS
1,899.73
10/8/2024
117435
BERTRAM ASPHALT COMPANY INC
PARKING LOT OVERLAY - WATER
58,500.00
10/8/2024
117436
BOBBING BOBBER BREWING CO
COST OF GOODS SOLD - LIQUOR HUTCH
395.64
10/8/2024
117437
BRADLEY SECURITY LLC
LOCK CHANGE - ARENA
663.00
10/8/2024
117438
BRANDON TIRE CO
TIRE REPAIRS - PARKS
318.00
10/8/2024
117439
BREAKTHRU BEVERAGE MN WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
18,250.36
10/8/2024
117440
BRYAN ROCK PRODUCTS
AGLIME FOR MISC BALLFIELDS - PARKS
1,124.64
10/8/2024
117441
BSN SPORTS LLC
POP UP SOCCER GOALS, BALL PARK - REC
390.00
10/8/2024
117442
C & L DISTRIBUTING
COST OF GOODS SOLD - LIQUOR HUTCH
36,912.29
10/8/2024
117443
CENTRAL HYDRAULICS
FIELD PRO HYDRAULIC REPAIRS - PARKS
17.18
10/8/2024
117444
CHAPPELL CENTRAL INC
HVAC MAINTENANCE - WATER
280.00
10/8/2024
117445
CHOSEN VALLEY TESTING INC
CASP SYSTEM CONCRETE TESTING - CREEKSIDE
1,801.00
10/8/2024
117446
CINTAS CORPORATION
SUPPLIES & SERVICE - MULTIPLE DEPTS
283.17
10/8/2024
117447
COAST TO COAST SOLUTIONS
BADGE STICKERS - POLICE
360.95
10/8/2024
117448
CORE & MAIN LP
CHAMBER, REGISTER, C2 - WATER
3,140.65
10/8/2024
117449
CREEKSIDE SOILS
BITCON FOR FENCING BY CEMT - STREETS
752.51
10/8/2024
117450
CRESTED RIVER
COST OF GOODS SOLD - LIQUOR HUTCH
480.00
10/8/2024
117452
CROW RIVER GOLF CLUB
WINE TASTING EVENT - LIQUOR HUTCH
694.69
10/8/2024
117454
CROW RIVER WINERY
COST OF GOODS SOLD - LIQUOR HUTCH
1,288.80
10/8/2024
117455
DAHLHEIMER BEVERAGE
COST OF GOODS SOLD - LIQUOR HUTCH
58,567.35
10/8/2024
117456
DESIGN ELECTRIC INC
PARTS & REPAIRS - MULTIPLE DEPTS
577.33
10/8/2024
117457
DUENOW, MIKAYLA
REIMB: TRAINING - POLICE
46.87
10/8/2024
117458
ECOLAB PEST ELIMINATION
PEST CONTROL - MULTIPLE DEPTS
320.61
10/8/2024
117459
ERLANDSON, BEN
REIMB: SAFETY FOOTWEAR - POLICE
142.50
10/8/2024
117460
FARM -RITE EQUIPMENT
REPAIRS TO MT - PARKS
420.46
10/8/2024
117461
FASTENAL COMPANY
MS-806 SOCK 6 CT - STREETS
71.20
10/8/2024
117462
FERGUSON WATERWORKS #2518
CURBSTOP COUPLERS - WATER
498.80
10/8/2024
117463
FOSTER MECHANICAL
HVAC REPAIRS, CHECKS - MULTIPLE DEPTS
2,944.02
10/8/2024
117464
FOTH INFRASTRUCTURE & ENVIRONMENT
CASP CONST & QUALITY ASSURANCE - CREEKSIDE
3,686.78
10/8/2024
1117465
1 GALLS LLC
RADIO POUCH STRAP - POLICE
50.99
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATES 9/25/24-10/08-24
Check Date
Check #
Name
Description
Amount
10/8/2024
117466
GARAGE DOOR STORE
OVERHEAD DOORS AT PARK GARAGE
12,820.00
10/8/2024
117467
GRAINGER
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
867.97
10/8/2024
117468
HACH COMPANY
LAB SUPPLIES - WATER
774.00
10/8/2024
117469
HAWK PERFORMANCE SPECIALTIES LLC
ICE PAINT SERVICES -ARENA
2,427.00
10/8/2024
117470
HAWKINS INC
CHEMICALS -WATER/SEWER
18,679.67
10/8/2024
117471
HILLYARD / HUTCHINSON
SUPPLIES, REPAIRS - MULTIPLE DEPTS
4,470.93
10/8/2024
117472
HJERPE CONTRACTING
SEWER & MANHOLE REPAIRS - MULTIPLE DEPTS
14,352.00
10/8/2024
117473
HOME CITY ICE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
754.94
10/8/2024
117474
HONEY -DO LAWN SERVICES LLC
BAGGING PALLETS - CREEKSIDE
4,299.40
10/8/2024
117475
HOWK, DAN
REIMB: SAFETY FOOTWEAR - PARKS
225.00
10/8/2024
117476
HUTCHINSON CHAMBER & TOURISM
AUG LODGING TAX
12,965.11
10/8/2024
117477
HUTCHINSON FIRE DEPT RELIEF ASSN
LOCAL FIRE PENSION CONTRIB, STATE AID
199,892.71
10/8/2024
117478
HUTCHINSON HEALTH
PRE-EMP. LABS - WWTP
18.00
10/8/2024
117479
HUTCHINSON JUNIOR LEAGUE BASEBALL
HJLB REIMB - REC
25,220.00
10/8/2024
117480
HUTCHINSON WHOLESALE #1550
EQUIPMENT PARTS - MULTIPLE DEPTS
467.72
10/8/2024
117481
HUTCHINSON WHOLESALE #1552
NUT FOR STAND ON MOWER - PARKS
2.69
10/8/2024
117482
IMS-INDUSTRIAL MAINTENANCE SUPPLIES
CATCH BASIN REPAIRED - STORMWATER
3,000.00
10/8/2024
117483
INTERSTATE BATTERY SYSTEM OF MPLS
HATS BATTERY STOCK
1,029.70
10/8/2024
117484
INTERSTATE BEARING SYSTEMS INC
BAGGER PARTS - CREEKSIDE
145.33
10/8/2024
117485
ISD #423
AUG CLASSES - COMM ED
2,239.65
10/8/2024
117486
JAUNICH, MATT
REIMB: MEETINGS -ADMIN
99.83
10/8/2024
117487
JAYTECH INC
COOLING TOWER TREATMENT CHEMICALS - ARENA
6,339.30
10/8/2024
117488
JOHN HENRY FOSTER MINNESOTA INC
QUINCY OIL FILTER - WWTP
101.67
10/8/2024
117489
JOHNSON BROTHERS LIQUOR CO
COST OF GOODS SOLD - LIQUOR HUTCH
30,745.16
10/8/2024
117490
JUUL CONTRACTING CO
CLEAN OUT RETENTION POND, IND PARK - MULTIPLE DEPTS
7,463.00
10/8/2024
117491
K & A CONTRACTING LLC
SIDEWALK REPAIR - WWTP
1,600.00
10/8/2024
117492
KASAL, ARTHUR
REFUND: CANCELLED CLASS REG - REC
85.00
10/8/2024
117493
KERI'S CLEANING & HANDYMAN SERVICES
SEPT CLEANING - MULTIPLE LOCATIONS
6,226.06
10/8/2024
117494
KNICK, VIRGINIA
REFUND: CANCELLED RESERVATION - PARKS
75.00
10/8/2024
117495
KOHLS SWEEPING SERVICE
PARKING LOT RESTRIPING, HAULING - MULTIPLE DEPTS
5,219.00
10/8/2024
117496
KWIK TRIP
CONCESSIONS - WATERPARK
488.00
10/8/2024
117497
MACQUEEN
WW022W VAC PIPE WLDTS - WWTP
982.28
10/8/2024
117498
MARCO TECHNOLOGIES LLC
PRINTING CONTRACTS - MULTIPLE DEPTS
1,597.65
10/8/2024
117499
MARCO TECHNOLOGIES LLC NW 7128
PRINTING CONTRACTS - MULTIPLE DEPTS
794.70
10/8/2024
117500
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS
1,113.86
10/8/2024
117501
MESSNER, SANDRA
HEM UNIFORM PANTS - POLICE
20.00
10/8/2024
117502
MIDWEST MACHINERY CO
3 LEAF TRACTORS, 1 SNOW REMOVAL LOADER RENTAL - PW
28,350.00
10/8/2024
117503
MINI BIFF
TOILET RENTALS - MULTIPLE DEPTS
660.50
10/8/2024
117504
MINNESOTA VALLEY TESTING LAB
LAB SAMPLE TESTING - MULTIPLE DEPTS
1,450.40
10/8/2024
117505
MOORE, ERIC
REIMB: CLASS B LICENSE RENEWAL - WWTP
23.00
10/8/2024
117506
M-R SIGN
CONES/ANCHORS, RETIREMENT - STREETS
303.00
10/8/2024
117507
MTI DISTRIBUTING INC
REPAIR TO TORO MOWER - PARKS
2,478.94
10/8/2024
117508
NOTHING BUT HEMP
COST OF GOODS SOLD - LIQUOR HUTCH
435.00
10/8/2024
117509
ODP BUSINESS SOLUTIONS LLC
FORKS & SPOONS, TRAYS - STREETS
153.96
10/8/2024
117510
OLD DOMINION BRUSH CO INC
MW106X PTO ASSY/CLUTCH ASST- STORMWATER
3,567.61
10/8/2024
117511
O'REILLY AUTO PARTS
SHOP CLEANING SUPPLIES - PARKS
45.58
10/8/2024
117512
PARK NICOLLET CLINIC
CAM - EVENT CTR
1,500.00
10/8/2024
117513
PAUSTIS WINE COMPANY
COST OF GOODS SOLD - LIQUOR HUTCH
874.50
10/8/2024
117514
PEARSON BROS INC
CHIP AND FOG SEAL - STREETS
91,990.80
10/8/2024
117515
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING
1,675.36
10/8/2024
117516
PHILLIPS WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
14,317.90
10/8/2024
117517
PIONEER ATHLETICS / PIONEER MFG
ATHLETIC FIELD MARKING PAINT- PARKS
6,730.60
10/8/2024
117518
POLYDYNE INC
DEWATERING POLYMER - WWTP
3,654.00
10/8/2024
117519
POMP'S TIRE SERVICE INC
TIRES - MULTIPLE DEPTS
2,091.62
10/8/2024
117520
PREMIUM WATERS
PARK BREAKROOM WATER
43.49
10/8/2024
117521
PRO AUTO MN INC
2017 FORD INTERCEPTOR REPAIRS - FIRE
2,623.36
10/8/2024
117522
RANDY'S BOBCAT SERVICE
SCREENED BLACK DIRT - STREETS
4,387.50
10/8/2024
117523
REINDERS
FERTILIZER FOR MISC PARKS
660.07
10/8/2024
117524
RUNNING'S SUPPLY
90" ELBOW/FUEL HOSE - CEMETERY
49.28
10/8/2024
117525
S&S TRUCKING LLC
BULK FREIGHT HAULING ALBERT LEA - CREEKSIDE
1,400.00
10/8/2024
1117526
ISEPPELT, MILES
REIMB: CONF, MTGS- EDA
1,017.84
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATES 9/25/24-10/08-24
Check Date
I Check #
IName
Description
Amount
10/8/2024
117527
1 SIGN SOLUTIONS USA
TYPE 1 A -FRAME BARRICADES -STREETS
2,507.88
10/8/2024
117528
SITEONE LANDSCAPE SUPPLY
CHEMICAL AND SEED - PARKS
3,531.05
10/8/2024
117529
SMALL LOT WINE AND SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
712.52
10/8/2024
117530
SOUTHERN MINNESOTA INSPECTION
ANNUAL HOOP AND LIFT INSPECTION - REC BLDG
883.20
10/8/2024
117531
SOUTHERN WINE & SPIRITS OF MN
COST OF GOODS SOLD - LIQUOR HUTCH
39,766.03
10/8/2024
117532
STAPLES ADVANTAGE
OFFICE SUPPLIES - MULTIPLE DEPTS
545.57
10/8/2024
117533
STAR TRIBUNE
STAR TRIBUNE SEPT- DEC - SR CTR
65.55
10/8/2024
117534
STARRY ELECTRIC INC
INSTALLATION OF VMF LIGHTS AND POLES
350.00
10/8/2024
117535
STOUFER, DANY
FORMS PRINTING - POLICE
244.66
10/8/2024
117536
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
5,950.00
10/8/2024
117537
SUMMIT FIRE PROTECTION
ANNUAL FIRE EXTINGUISHER SERVICE - MULTIPLE DEPTS
182.00
10/8/2024
117538
SYN-TECH SYSTEMS
HATS FUEL SYSTEM SOFTWARE MAINT
1,175.00
10/8/2024
117539
TERMINAL SUPPLY CO
LAMPS/ELBOWS/PLUGS - HATS
363.22
10/8/2024
117540
TRI COUNTY WATER
SOFTENER SALT, BOTTLE WATER - MULTIPLE DEPTS
144.04
10/8/2024
117541
ULINE
PUMP FOR CHEMICAL DRUM - PARKS
102.08
10/8/2024
117542
UNITED FARMERS COOP
HATS UNLEADED FUEL
20,771.01
10/8/2024
117543
USA BLUE BOOK
TSS STANDARD - WWTP
165.30
10/8/2024
117544
VIKING BEER
COST OF GOODS SOLD - LIQUOR HUTCH
18,255.20
10/8/2024
117545
VIKING COCA COLA
COST OF GOODS SOLD - LIQUOR HUTCH
416.40
10/8/2024
117546
VINOCOPIA INC
COST OF GOODS SOLD - LIQUOR HUTCH
1,609.75
10/8/2024
117547
WASTE MANAGEMENT OF WI -MN
REFUSE TAKEN TO LANDFILL
16,321.85
10/8/2024
117548
WILSON'S NURSERY INC
KIWANIS & VMF SHRUBS - PARKS
2,293.60
10/8/2024
117549
WINE COMPANY, THE
COST OF GOODS SOLD - LIQUOR HUTCH
3,655.45
10/8/2024
117550
WINEBOW FINE WINE & SPIRITS
COST OF GOODS SOLD - LIQUOR HUTCH
474.00
10/8/2024
117551
WM MUELLER & SONS
3/8 VIRGIN FINE, SAND - STREETS
1,011.86
10/8/2024
117552
WOLF BRONZE LLC
PUBLIC ARTS - SCULPTURE MAINTENANCE 2024
2,925.00
10/1/2024
117553
THE PAINTERS
ADVANCE FOR PAINTING INTERIOR - LIBRARY
1,780.00
Total - Check Register A:
I
I
$ 1,082,253.94
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATES 9/25/24-10/08-24
Check Date
Check #
Name
Description
Amount
10/8/2024
117451
CROW RIVER GLASS INC
PLEXI GLASS
204.40
10/8/2024
117453
CROW RIVER SIGNS
PRCE - SIGN
569.40
Total - Check Register B:
$ 773.80
V
c� HUTCHINSON CITY COUNCIL
HI P TCHINSAN Request for Board Action
:A CITY CIN PURPOSE.
-MW -
Library Square Fountain Repair Consideration
Agenda Item:
Department: PRCE
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Lynn Neumann
Agenda Item Type:
Presenter: Lynn Neumann
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
See attached Memo.
BOARD ACTION REQUESTED:
Approve the use of Community Improvement Fund dollars for the repair costs for the Library Square
Fountain
Fiscal Impact: $ 60,000.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 60,000.00
Total City Cost: Funding Source: Community Improvement Fund
Remaining Cost: $ 60,000.00 Funding Source: Community Improvement Fund
" HUTCHINSON
Sm"M PARKS I RECREATION I COMMUNITY ED
Library Square Fountain Vandalism and Repair Costs
Date: October 8, 2024
To: Members of the Hutchinson City Council
From: Lynn Neumann, Director of Parks, Recreation, and Community Education
Subject: Vandalism Incident at Library Square Fountain and Estimated Repair Costs
This memo addresses the vandalism of the Library Square Fountain and outlines the estimated repair
costs associated with the damage. The fountain, a beloved feature of our community, has been
subjected to acts of vandalism, significantly damaging its mechanical systems.
Incident Details:
On May 28, 2024, an act of vandalism occurred at the Library Square Fountain. The perpetrators caused
significant damage to the fountain pump. Parks Department staff had an electrician come in and assess
the damages. The damage that occurred was irreparable. The police department was notified of the
incident but at the time of the incident, no cameras were in Library Square. See attached for the
Incident Report Form from the Parks Department.
Repair Options:
After assessing the considerable damage and repair costs, the PRCE staff and Advisory Board carefully
considered alternative options for the Library Square Fountain. One proposed option was to replace the
fountain with a plaza -style splash pad. After thorough research and evaluation, the PRCE Staff and
Advisory Board are now recommending that we proceed with repairing the existing fountain to restore
it and ensure its safety.
Repair Cost Breakdown:
After an assessment by our Parks Department and independent contractors, the following is a
breakdown of the estimated repair costs. See attached for quotes:
TJ Legends: $29,800.00
o Pump House for the Fountain — including, excavation, demolition, footings, foundation
and structure, brink and stone cap, pavers, and concrete work.
Door for the Pump House: $3,000.00
o Not included in the quote from TJ Legends is a door for the Pump House. Parks staff will
need to build/buy a door for the Pump House.
0 Alta Falls and Pond Supplies: $9,973.78
o New Pump for the Fountain- Chlorine based, UV Filter pump. PRCE will store the pump
off -site in the winter to ensure longevity. Pump House will store the fountain during
operational months.
• Hoffman Electric: $6,011.65
o Electrical work for the new pump that will be in the Pump House.
Misc. Items: approximately $11,500.00
o Dirt, seeding and landscaping around the existing fountain and the new pump house.
o 2 large decorative pots that will be placed on the new Pump House.
o Misc. plumbing parts
Total Estimated Repair Costs: $60,000.00
Recommendations:
1. Repair Funding: We recommend that the council allocate the necessary funds for the repairs
from the Community Improvement Fund. It is crucial to restore the fountain as soon as possible,
given its public importance and prominent location within the community.
2. Security Enhancements: To prevent future incidents, we explore additional security measures at
Library Square, including:
o Explore the cost of installation of permanent surveillance cameras around the fountain
and within the park.
o Educating the public on the importance of staying out of the fountain and alerting law
enforcement or the PRCE Department if patrons are breaking that rule.
3. Public Engagement: Given the recent incident, it may be valuable to involve the community in
discussions about safeguarding public spaces. PRCE issued a public announcement following the
incident to notify the public about the damage to the fountain. Once approved, we will inform
the public about plans and ensure that the community is kept informed about the current status
of the fountain.
We will continue to work closely with all relevant departments and community stakeholders to ensure
the fountain is restored promptly. Please let us know if you have any questions or require further
information.
Sincerely,
Lynn Neumann
PRCE Director
320.234.5637
Ineumann@hutchinsommn.gov
sheet if necessary): , LU f6
may o 1P
J-1m.
WFmi7 INCIDENT REPORT FORM
This form is to be used for reporting an incident involving the City of Hutchinsoh. Incidents include, but are not limited to, theft, vandalism,
miscellaneous property damage, security issues, fire, non -employee (customer,; program participant, visitor, consultant, etc.) injuries, medical
emergencies, and near misses and abusive customer behavior. Please fill in all appropriate information and answer all questions completely. Use a
second sheet of paper, if needed, to provide any additional information you feel may be pertinent and attach any related documentation (i.e.
photos). When completed, submit the form to the City Administration department at City Center, immediately.
Date of Incident: Z17,�
time: `` }}�� t� ; w
`` a.m. ❑ p.rn,`K
Employee Completing Report:-e5i'�Li W tC"l�...
Department:
Non -Employee Person(s) Involved (Use additional forms if necessary)
Name: 2. Namo:_
Address:
Address:
Phone: 1 Pho
Exact Location of Incident (be specific):
Describe EXACTLY what happened (use reverse side of form or an
-gSCA
To whom was the incident reported?"/k� (,�a; pate: T'Z
Were any of the followingcalled? ���j�'�
Police ❑Fire Department ❑Ambulance
Witness(es) Name and Telephone Number:
K' "A - , - ., - - , -
1-4
Describe any item or property damage and/or personal injury:
"AL.
Employee Signature
Received in Administration (date):
I—�Z-"L1'
�-3 V_ZA_) J
Date
7
Action Taken:
i
Additional Information: lAS.ltEly,
.r,
m
T1 Legends LLC
4250 Creekside Way
Minnetrista, MN 55331
Client Info
70 LEGENDS
-� \ ` HOME PROJECT NAVIGATION
City of Hutchinson Parks Dept.
Parks Dept
1100 Adams St SE
Hutchinson, MN 55350
Item Description
Pump House 1) Excavation - Juul Contracting:
Excavate 10'x14' @ 5' deep for proper frost code
depth. Haul excess soil away.
General Contractor #BC807730
Estimate 5304
Date 6/18/2024
Client Phone 320-234-4478
Project
Fountain Pump Station
2) Demolition - TJ Legends LLC:
Stihl concrete walk saw with18" diamond blade saw.
Saw sections of concrete near fountain to be removed.
Saw and demo 2'x2' section within fountain base to prep for
plumber.
T595 Bobcat - remove existing concrete and haul debris to landfill
with dump trucks. Landfill fees included.
Remove 6'x10' section of pavers near fountain. Salvage pavers
for rebuild.
3) Footings, Foundation and Above Grade Structure - TJ Legends LLC:
8'-8"x8'-8" and 4'x4' footings @ 8" thick with 1/2" rebar
throughout.
Readymix light load charges included.
7'-8"x7'-8" foundation - 8" block 48" below grade to specs.
*7'x7' block structure 6' above grade.
3'x3' foundation - 8" block 48" below grade to specs.
*2'x-4"x2'x-4" block structure 3' above grade.
Back -fill foundations with 14 yards Class 5 gravel.
4) Brick and Stone Cap - Signature Masonry and TJ Legends LLC:
Wrap both boxes with brick to match existing flagpole base.
Set 96"x96" @ 4" thick and 40"x44" @ 4" thick Indiana limestone
caps on top of brick house and planter box.
5) Pavers and Concrete - TJ Legends LLC:
Reset section of pavers near fountain using salvaged pavers.
Install concrete sections to original dimensions near fountain.
Estimate subject to change due to material costs.
Total
29,800.00
Total $29,800.00
952-540-7397 jason@tjlegends.com www.tjlegends.com
;;�td
2165 Daniels St Suite 1, Long Lake, MN 55356
TF: 866.920.2582 Ph: 952.476.2582 Fx: 952.473.2846
www.altafalls.com
Quote Valid for 30 Days.
Bill to: WHOLESALE
Long Lake, MN 55356
Ship to: City of Hutchinson
Hutchinson, MN 55350
Quote
Quote Number: 64251-0
Customer# : WHOLESALE
Quote Date : 06/26/2024
Customer PO : Chris
Quoted To
Entered By: Iry Geffre
Terms : COD
Ship Via : LTL
Ship Acct# :
Job/Rel# :
Line
Qty
U/M
Item #
Description
Price Extension
0001
1
Skid Mount system
EA IMISC
EASY PRO
5,810.381I 5810.38
SMBASE50,
PCA500,PCF120
,CHL9 ,FMV20
0002
4
EA 'FP400
Ultimate Pond Flex PVC Pipe -
854.93 3419.72
Per 50 Foot Roll - 4in
0003
2
EA
C040
6c41N DEEP SOCKET COUPLING
7.79 15.58
li
SubTotal
9,245.68
Signature:
Tax
728.10
Page: 1
Thank you! Have a nice day! Total USD
j 9,973.78
Hoffman Electric MN, LLC
160 Orchard Ave SE
Hutchinson, MN 55350
320-583-5995
Estimate
ADDRESS
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
ESTIMATE # 1509
DATE 07/01 /2024
DESCRIPTION
#4 USE-2 AI
Underground Wire
Milbank U4701XL
200a Terminal Bypass
SQ D QO816L100RB
8crkt 100a Panel Enclosure
Sq D Q0260
60a Dbl Breaker
SQ D Q0220
20a Dbl Breaker
SQ D Q0120
20a Single Breaker
Hoffman Al6R166HCR
16" x 16" x 6" Weather Proof Enclosure
Hoffman Backplate
16" Backplate
SQ D LC1 D18G7
18a 1.5hp 120v Coil Contactor
Sq D LRD16
13-18a Thermo Overload
Intermatic ST70OW
7 Day Astro Timer
1 1/4" PVC Sch. 80
Conduit
1 1/4" PVC Terminal Adapter- Male
Conduit Fitting
1 1/4" Locknut
Conduit Fitting
1 1/4" Plastic Bushing
Conduit Fitting
1 1/4" Rigid 2-Hole Strap
Conduit Strap
1/2" Offset Nipple
1/2" Offset Nipple
Steel City 4sq x 21/8"
Junction Box
Raised 4SQ P-26
Device Plate
P&S 1597-TR
15a GFI TR Receptacle
#12 THHN
Wire
1/2" Kellem Connector
Wire Fitting
1213 SJO Cord
Cord
P&S L620-P
20a 240V T.L. Plug
P&S L620-R
20a 240v T.L. Receptacle
Shop Supplies
Wirenuts, Crimps, Nuts, Bolts, Screws, Anchors,
Concrete Anchors, Etc
If you have any questions concerning this estimate, please feel free to call - Kyle 320-583-5995
All estimates are subject to a 20% fluctuation. Estimates valid for 30 days. Wire prices valid for 7 days.
Hoffman Electric MN, LLC is fully licensed, bonded, and insured per Minnesota regulations
Material
Labor
Trencher
Inspection Fee
Estimate #1509- Install service, service panel, control cabinet, and
material for new fountain water pump. All material and labor will be
provided by Hoffman Electric. All work to be completed in a
professional manner according to standard practice and NEC
compliance. All work performed by Hoffman Electric is subject to
inspection by a state electrical inspector.
Any changes to this estimate will result in a change order. Before any
work will commence change orders will need to be signed by all
parties if extra costs are associated with change order.
We reserve the right to place one advertising sign at this location.
Accepted By
DESC;RIPTION
'Install new 60a service by existing flag pole in library
square. New service will be for the fountain water pump
shelter. Pump will be controlled by a 24hr 7day timer.
One service receptacle will be installed by service.
$3,207.65
$2,400.00
$350.00
$54.00
SUBTOTAL
TAX
TOTAL
Accepted Date
If you have any questions concerning this estimate, please feel free to call - Kyle 320-583-5995
All estimates are subject to a 20% fluctuation. Estimates valid for 30 days. Wire prices valid for 7 days.
Hoffman Electric MN, LLC is fully licensed, bonded, and insured per Minnesota regulations
6,011.65
0.00
$6,011.65
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Ordinance No. 24-850 - An Ordinance Related to Cannabis Regulations
Agenda Item:
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As a result of the State Legislature legalizing cannabis two years ago, it is anticipated that the
State will begin issuing licenses for various cannabis businesses in January, 2025. For the most
part the state has limited what cities can regulate with regard to cannabis businesses. Cities can
only regulate the number of cannabis related retailers, the location where those businesses can
operate, and to a very small degree the hours of operation.
As Matt Jaunich has explained to the Council previously, staff feels it's important to have an
ordinance in place that can at least address the things we can so that the City is prepared when
a retailer decides to start operating in Hutchinson. Therefore, for your consideration, please find
enclosed an ordinance addressing cannabis regulations. The ordinance addresses the
registration process that an applicant would go through to operate a cannabis retail business in
Hutchinson as well as the hours such a business could operate, the fact that compliance checks
of businesses will be done, and the ability to suspend a city cannabis registration for health or
safety violations committed by the business.
Staff is recommending approval of this ordinance and I would be happy to address any questions
you may have at the Council meeting
BOARD ACTION REQUESTED:
Approve first reading of Ordinance No. 23-842
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: New Bu
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Ordinance No. 24-820 — An Ordinance Related to Cannabis Regulations
The City Council hereby ordains:
123.01 City Registration Required
No person or business entity may sell at retail any cannabis product without having obtained a
registration approved by the City of Hutchinson.
123.02 Registration Procedure
The City of Hutchinson may issue or renew a cannabis registration if the following requirements
have been met by the applicant:
(1) the applicant has provided the city with a copy of a valid state license or written
notice of licensed preapproval from the Office of Cannabis Management;
(2) the applicant has completed a City of Hutchinson cannabis registration form;
(3) the applicant has paid any applicable initial registration and/or renewal fees as set
forth in the City of Hutchinson fee schedule
(4) the proposed retail location is located in an area of the city in which the city's land
use controls permit such activity.
123.03 Compliance Checks
The City of Hutchinson shall conduct at least one annual compliance check of all cannabis retail
businesses in the city to verify that the business is meeting age verification requirements as
required under Minnesota Statute § 342.22.
123.04 Hours of Operation and Sale
Cannabis businesses are limited to the retail sale of cannabis, cannabis flower, cannabis products,
lower potency have edibles, or hemp derived consumer products. The sale of such products is
permitted between the hours of 8:00 AM and 1:00 AM.
123.05 Suspension of Registration
The City of Hutchinson may suspend a cannabis retail businesses registration if it violates this
ordinance or poses an immediate threat to the health or safety of the public. The City of
Hutchinson shall notify the cannabis retail business in writing as to the grounds for the
suspension. The suspension of the registration may be for up to 30 days unless otherwise directed
by the office of cannabis management.
123.06 Effect on Other Local Ordinances and State Laws
Nothing in this ordinance shall be deemed to supersede or limit the applicability and enforcement
of other city or county ordinances or state laws.
Adopted by the Hutchinson City Council this day of , 2024.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
c HUTCHINSON CITY COUNCIL
HUTCHINSON Request for Board Action
A CITY ON PURPOSE.
Calling Two Workshop Meetings for 4 p.m. on November 12 and 26
Agenda Item:
Department: Administration
LICENSE SECTION
Meeting Date: 10/8/2024
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑�
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is looking to call two workshop meetings in November before our both council meetings.
The first workshop, scheduled for November 12 at 4 p.m., would be our 4th budget workshop
and would focus on our Enterprise Funds.
The second workshop, scheduled for November 26 at 4 p.m., would be a work session on the
draft updated Downtown Plan.
Staff is asking the council to call these two workshop meetings.
BOARD ACTION REQUESTED:
Approval of calling two workshop meetings for 4.00 p.m. on November 12 and 26
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No 0
Included in current budget: Yes 0
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
Library Board Meeting
August 26, 2024
Members Present: Tim Burley, Mary Christensen, Sue Griep, Margaret Hoffman, Kay
Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio.
Dianne called the meeting to order.
Minutes from the July 22, 2024, meeting were reviewed and approved.
Old Business:
1. Program Reports:
a. Voices from History Past with Bill Arndt: 18 people were in attendance for
Bill's presentation on the history of agriculture in this area.
b. Master Gardener Help Desk: This ended on August 16, with 84 visits made to
the desk during the summer.
c. Children's August Programming Stats: Stories in the Park had 30 children, 19
adults in attendance at the Aug. 1 program with the naturalist. The legacy funded Jolly Pops, on
the 8th, attracted 130 children, 63 adults. That was the last summer Stories in the Park session.
The family escape room sessions brought 41 in attendance. Tween gaming had 9 participants
and teen gaming had 2.
d. Hutch Health Story Stroll will be set up outside of the clinic and will feature
the book Look by Gabi Snyder.
2. Friends of the Library Book Sale reminder: There will be no parking on Hassan
Street on September 13 and 14.
New Business:
1. I.J.Burich Foundation Grant:
The library received $5100 from the Foundation for the purpose of updating the
library's children and teen areas. Katy had applied requesting funds for that purpose. She is
applying for a grant from the Hutch Foundation for the purpose of replacing book bins in the
children's library area.
2. September Calendar of Events:
StoryTime will resume on Sept. 12. Graphic novels meets on the first Thursday;
Coding, on the third Thursday, Chess Club on the fourth Thursday. Lego Club meets on the
first Monday, and Teen Gaming meets on the third Monday.
3. Upcoming Legacy Programs:
1. Author Event: Saturday, October 26, Gabrielle Meyer, who writes historical
romances in the Timeless series, will be here to talk about her books, etc.
2. Craft Class: This October event will be a 2-hour class, with a limit of 25
people, for the purpose of learning to "felt".
4. Other:
1. Summer reading program stats will be presented at the next meeting.
2. Library visits: Katy reported that the library had visitors from Denmark and
Canada. A group of retired librarians also came through on their tour of Carnegie Libraries.
3. Margaret shared some tidbits of information learned while doing research on
mid-century libraries. Tim showed the board a "kit" for a possible kids' craft project.
July 2024 Donations and Grants:
American Legion Auxiliary (memorial book for Marlynn Krueger) $20.00 Total: $20
Next Meeting: Monday, August 26, 2024, at 4:30 p.m.
Respectfully submitted: Kay Hultgren, Secretary
i
N
O
O
+�
N
U
a�
a--�
Q
�
cn
t
�
2
�
O
V)
0
V
-0N
O
O
t
O
�
v
�
O
U
E
O
Qj
Li
0
o'
v
co
m
N
O
�
O
E
N
M
o
o
O
LA
o
o
Q
Q
Q
r4
N
H
LA
+
+
+
+
Z
Z
Z
N
N
x
rB
t
U
4-
N
-0O
O
p
OO
C
:3
n
N
W
O
OLM
O
�
M
O
N
N
LM
Ln
N
to
-(�
to
Z
Z
Z
N
U
Q
N
m
NN
EO
PI!
Ql
rl
ri
Ol
i
m
�+
�+
+
+
+
+
+
+
ct
N
�
M
t
�
U
s
LID
s
LID
T
ro
:3 G1
[I'
01
W
O
U
W
Q)
0
Q
O
O
N
00
O
L M
N
c-I
N
r-
of
Nl0
�M-I
lip
lD
O L M
N
N
r-I
N
00
r4
m
L r
N
L n
N t/n
cn
cn
cn
cn
c-I
i/?
Zt
N
Q
M
N
o
M
00
LM
0
O
N
NN
tp
1p
N
O
1p
ltzzt
ltzzt
o
00
l0
M
to
00
N
00
O
0)
l
0
O
Lr
r-I
r\
m
ri
'Zi
L
iri
Ln
w
m
0
p
p
La.
N
tn
O
L
C7
N
O
L
:3
U
0
�O
U
ci
N
h0
tB
p
U
O
Ln
a--
:3
O
i
m
a
x
N
N
d
O
m
LO
(yC
N
O
}
}
Q
L