08-27-2024HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 27, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat
May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowksi, second by Burley, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Church of Jesus Christ of Latter Day Saints
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — Barry Anderson Day
Mayor Forcier read a proclamation proclaiming September 10, 2024 as Barry Anderson Day.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 13, 2024
Motion by May, second by Sebesta, to approve minutes as presented. Motion carried unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Affirmation of Board Appointments
1. Reappointment of Troy Pullis to Airport Commission to September 2029
CITY COUNCIL MINUTES —August 27,2024
2. Appointment of Matt Wherley to Airport Commission to September 2029
3. Appointment of Bryce Rusch to Airport Commission to September 2029
4. Appointment of Amy Parsons to Sustainability Advisory Board to May 2027
(b) Consideration for Approval of Chip and Fog Seal
(c) Consideration for Approval of Asphalt Overlay for Water Department Back Parking Lot
(d) Consideration for Approval of Reconstruction of Wastewater Plant Entrance
(e) Consideration for Approval of Birdie Circle Pond Site Grading and Improvements
(f) Consideration for Approval of Tandem Truck Purchase
(g) Consideration for Approval of Resolution No. 15761 — Authorization to Execute MnDOT
Agency Agreement for Federal Airport Expenses Reimbursement
(h) Consideration for Approval of Subdivision Agreement with Top 10 Options
(i) Claims, Appropriations and Contract Payments — Register A
Item 7(h) was pulled for separate discussion.
Motion by May, second by Sebesta, to approve Consent Agenda I with the exception of Item
7(h). Motion carried unanimously.
Item 7(h) had further discussion. Dan Jochum, Planning Director, noted that some revisions have
been made to the subdivision agreement which he explained in detail.
Motion by May, second by Czmowski, to approve Item 7(h) with the revisions noted. Motion
carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowksi, second by Burley, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
9. DISCUSSION ON CANNABIS REGULATION
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CITY COUNCIL MINUTES —August 27,2024
Matt Jaunich, City Administrator, explained that with the legalization of cannabis use in Minnesota,
some licenses will potentially be issued by the end of the year for retail businesses and other cannabis -
type businesses. Mr. Jaunich noted that most regulations of cannabis businesses is handled by the
State, however there are some items that can be regulated locally. Mr. Jaunich requested that the
following items be discussed: is the city going to regulate where businesses can go?; is the city going
to prohibit sale hours?; is the city going to limit the number of retailers within the community?; and is
the city going to charge a fee for registrations? Mr. Jaunich also noted that the city may charge
$1000 for a registration fee.
The Council previously changed city ordinance to regulate cannabis use in the same way tobacco use
is regulated. Council Member May suggested perhaps regulating where businesses can go. Council
Member Czmowski noted that he is in agreement with a $1000 registration fee but did not feel that
cannabis businesses needed to be more regulated than tobacco shops. Council Member Burley also
commented that he is in agreement with a $1000 registration fee but did not feel that cannabis
businesses needed to be more regulated other than perhaps having sale hours the same as liquor sales.
These items will be addressed with some ordinance revisions in the near future.
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY RESOLUTION NO. 15760 — RESOLUTION AUTHORIZING THE SALE OF
GENERAL OBLIGATION BONDS, SERIES 2024A
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that this year's
financing includes two types of bonds due to assessment levels being too low. These financing
options include Statute 475 street reconstruction bonds and Statute 429 special assessment
improvement bonds. The proposed bond sale will fund the following 2024 roadway and
infrastructure improvement projects: Franklin Street, Oakland Avenue, Washington Avenue and
Michael's Court. Of the total estimated costs of $2,847,200 24% is funded by enterprise fund
contributions (water, wastewater, stormwater), 13% is funded by special assessments and 63% is
funded by the City's debt tax levy. The proposed bonding is slightly below the City's policy target of
$1,900,000 and is in line with prior debt levy projections. Mr. Reid noted that the 2025 debt levy
increase is currently projected at 3.1%. Mr. Reid then introduced Nick Anhut of Ehlers, the City's
financial advisor. Mr. Anhut reviewed the pre -sale report and explained the bonding process under
statutory regulations. Mr. Anhut is estimating an interest rate of 3.84%, however the award of the
sale of the bonds is scheduled for the September 24, 2024, Council meeting.
Motion by May, second by Czmowski, to approve Resolution No. 15760. Motion carried
unanimously.
11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 24-848 - AN ORDINANCE OF THE
CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENT
LOCATED IN SECOND ADDITION TO THE MEADOWS
Dan Jochum, Planning Director, explained that the purpose of this request is to vacate a drainage and
CITY COUNCIL MINUTES —August 27,2024
utility easement located along the interior property line of Lots 1 & 2, Block 3 of Second Addition to
the Meadows. The proposed structure is a duplex so an easement isn't needed on the interior
property line as the duplex will be built up to the interior property line on each side of the duplex. In
addition, a structure cannot be built on an easement.
Motion by Czmowski, second by Burley, to approve first reading of Ordinance No. 24-848. Motion
carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from July 16, 2024, and August
15, 2023 (Annual Meeting)
(b) City of Hutchinson Financial Report and Investment Report for July 2024
MISCELLANEOUS
13. STAFF UPDATES
Mike Stifter — Mr. Stifter explained that Washington Avenue was paved last week and all other projects
have been completed or will be completed within the next couple of weeks. Leaf vacuuming and city-
wide clean up will be occurring end of September/early October. Jefferson Street roundabout project
should be complete by early -mid September. Mr. Stifter also provided an update on the water
replacement project.
Marc Sebora — Mr. Sebora spoke accolades to G. Barry Anderson who was his predecessor before he
became city attorney in 1998. Mr. Sebora noted that Barry is and has been a big supporter of the City of
Hutchinson.
Matt Jaunich — Mr. Janich noted that city offices will be closed on Monday September 2, 2024, in honor
of Labor Day. McLeod County is holding a discussion on a county cannabis ordinance on September 9,
2024, at 7:00 p.m. Next budget workshop is September 10, 2024, at 4:00 p.m.
14. COUNCIL/MAYOR UPDATE
Tim Burley — Council Member Burley provided an update from the Sustainability Advisory Board and
Library Board. Council Member Burley also thanked the volunteers and those that visited the Wall
That Heals that was in town last week.
Dave Sebesta — Council Member provided an update from the Mid MN Development Commission
which includes the holding of a Senior Expo October 8, 2024, at the McLeod County Fairgrounds.
Transportation is a big issue for the Commission.
Gary Forcier — Mayor Forcier noted that he has received comments on the polling location for precinct
1 which is Ridgewater College. Comments received were that the entrance to the polling location is a
far distance to walk from the parking lot. Mr. Jaunich spoke of various ways for voters to vote if the
polling location is inconvenient such as absentee voting or curbside voting.
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CITY COUNCIL MINUTES —August 27,2024
Mayor Forcier provided updates from the Airport Commission and Resource Allocation Committee
meeting.
ADJOURNMENT
Motion by May, second by Czmowski, to adjourn at 6:30 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator