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cp09-10-24roman HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 10, 2024 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, September 10, 2024, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Budget Workshop — Preliminary Budget and Tax Levy L Matthew Jau 'c i, City Administrat DATED: September 5, 2024 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 10, 2024 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Riverside Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15763 - Resolution Accepting Donation from Joyce Hochsprung (Varieties of Daylilies to Parks Department) (b) Resolution No. 15764 — Resolution Accepting $6402.50 Donation from Meeker McLeod Sibley Community Health Services for City Bike Fleet (c) Resolution No. 15765 — Resolution Accepting $20,000 Donation from Hutchinson Hockey Association for Locker Room Upgrades at Burich Arena PUBLIC COMMENTS is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the recor . Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 27, 2024 (b) Budget Workshop of August 27, 2024 CONSENT AGENDA (The items listedjbr consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Affirmation of Board Reappointments 1. Reappointment of Tracy Marquardt to Bicycle/Pedestrian Advisory Committee to August 2027 2. Reappointment of Janean Sorrell to Public Arts Commission to August 2027 3. Reappointment of Andrew Webster to Public Arts Commission to August 2027 4. Reappointment of Matt Beilke to Police Commission to May 2027 (b) Consideration for Approval of Resolution No. 15762 — Authorization to Execute MnDOT Grant Agreement for Airport Improvement CITY COUNCIL AGENDA —September 10, 2024 (c) Consideration for Approval of Revised Subdivision Agreement with Top 10 Options of Hutchinson (d) Consideration for Approval of Private Airport Hanger Lease with Troy Pullis (e) Consideration for Approval of Water Meter Replacement Phase 2 (f) Consideration for Approval of Spooky Sprint Event on October 26, 2024 (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — NONE COMMUNICATIONS RE UESTS AND PETITIONS (Thep urpose o this portion oj the agenda is to provi e the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS 8. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 24-848 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENT LOCATED IN SECOND ADDITION TO THE MEADOWS NEW BUSINESS 9. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR NOVEMBER 7, 2024, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 10. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Planning Commission Minutes from July 16, 2024 MISCELLANEOUS 11. STAFF UPDATES 12. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 Resolution No. 15763 RESOLUTION ACCEPTING DONATION OF PERSONAL PROPERTY WHEREAS, The City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and, WHEREAS, the following individual has offered to contribute personal property set forth below to the City of Hutchinson, Hutchinson Parks Department: Name of Donor Type of Property Joyce Hochsprung — Master Gardener 40 — variety of daylilies (estimated value $400) WHEREAS, it is the intention of the City of Hutchinson to use the property throughout Hutchinson parks and rights -of -way; and WHEREAS, the City Council hereby finds that it is appropriate to accept the donation offered, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the donation described above is hereby accepted by the City of Hutchinson with the conditions as laid out in the resolution. Adopted by the City Council this 10t' day of September, 2024. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator CITY OF HUTCHINSON RESOLUTION NO. 15764 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Meeker McLeod Sibley $6,402.50 8/8/2024 Community Health Services WHEREAS, such a donation has been contributed to the City of Hutchinson Parks Department towards additional bikes for the City Bike Fleet. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 10th day of September 2024. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15765 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Hutchinson Hockey Association $20,000.00 8/22/2024 WHEREAS, such a donation has been contributed to the City of Hutchinson Parks Department towards HS boys and girls locker room upgrades at Burich Arena. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 10th day of September 2024. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 27, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowkki. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowksi, second by Burley, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Church of Jesus Christ of Latter Day Saints (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — Barry Anderson Day Mayor Forcier read a proclamation proclaiming September 10, 2024 as Barry Anderson Day. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to e recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 13, 2024 Motion by May, second by Sebesta, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA e items listedjbr consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Affirmation of Board Appointments 1. Reappointment of Troy Pullis to Airport Commission to September 2029 2. Appointment of Matt Wherley to Airport Commission to September 2029 CITY COUNCIL MINUTES — August 27, 2024 3. Appointment of Bryce Rusch to Airport Commission to September 2029 4. Appointment of Amy Parsons to Sustainability Advisory Board to May 2027 (b) Consideration for Approval of Chip and Fog Seal (c) Consideration for Approval of Asphalt Overlay for Water Department Back Parking Lot (d) Consideration for Approval of Reconstruction of Wastewater Plant Entrance (e) Consideration for Approval of Birdie Circle Pond Site Grading and Improvements (f) Consideration for Approval of Tandem Truck Purchase (g) Consideration for Approval of Resolution No. 15761 — Authorization to Execute MnDOT Agency Agreement for Federal Airport Expenses Reimbursement (h) Consideration for Approval of Subdivision Agreement with Top 10 Options (i) Claims, Appropriations and Contract Payments — Register A Item 7(h) was pulled for separate discussion. Motion by May, second by Sebesta, to approve Consent Agenda I with the exception of Item 7(h). Motion carried unanimously. Item 7(h) had further discussion. Dan Jochum, Planning Director, noted that some revisions have been made to the subdivision agreement which he explained in detail. Motion by May, second by Czmowski, to approve Item 7(h) with the revisions noted. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowksi, second by Burley, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — NONE COMMUNICATIONS REQUESTS AND PETITIONS e purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 9. DISCUSSION ON CANNABIS REGULATION 2 CITY COUNCIL MINUTES — August 27, 2024 Matt Jaunich, City Administrator, explained that with the legalization of cannabis use in Minnesota, some licenses will potentially be issued by the end of the year for retail businesses and other cannabis -type businesses. Mr. Jaunich noted that most regulations of cannabis businesses is handled by the State, however there are some items that can be regulated locally. Mr. Jaunich requested that the following items be discussed: is the city going to regulate where businesses can go?; is the city going to prohibit sale hours?; is the city going to limit the number of retailers within the community?; and is the city going tc charge a fee for registrations? Mr. Jaunich also noted that the city may charge $1000 for a registration fee. The Council previously changed city ordinance to regulate cannabis use in the same way tobacco use is regulated. Council Member May suggested perhaps regulating where businesses can go. Council Member Czmowski noted that he is in agreement with a $1000 registration fee but did not feel that cannabis businesses needed to be more regulated than tobacco shops. Council Member Burley also commented that he is in agreement with a $1000 registration fee but did not feel that cannabis businesses needed to be more regulated other than perhaps having sale hours the same as liquor sales. These items will be addressed with some ordinance revisions in the near future. UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 15760 — RESOLUTION AUTHORIZING THE SALE OF GENERAL OBLIGATION BONDS, SERIES 2024A Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that this year's financing includes two types of bonds due to assessment levels being too low. These financing options include Statute 475 street reconstruction bonds and Statute 429 special assessment improvement bonds. The proposed bond sale will fund the following 2024 roadway and infrastructure improvement projects: Franklin Street, Oakland Avenue, Washington Avenue and Michael's Court. Of the total estimated costs of $2,847,200 24% is funded by enterprise fund contributions (water, wastewater, stormwater), 13% is funded by special assessments and 63% is funded by the City's debt tax levy. The proposed bonding is slightly below the City's policy target of $1,900,000 and is in line with prior debt levy projections. Mr. Reid noted that the 2025 debt levy increase is currently projected at 3.1%. Mr. Reid then introduced Nick Anhut of Ehlers, the City's financial advisor. Mr. Anhut reviewed the pre -sale report and explained the bonding process under statutory regulations. Mr. Anhut is estimating an interest rate of 3.84%, however the award of the sale of the bonds is scheduled for the September 24, 2024, Council meeting. Motion by May, second by Czmowski, to approve Resolution No. 15760. Motion carried unanimously. 11. APPROVE/DENY FIRST READING OF ORDINANCE NO. 24-848 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENT LOCATED IN SECOND ADDITION TO THE MEADOWS Dan Jochum, Planning Director, explained that the purpose of this request is to vacate a drainage and utility easement located along the interior property line of Lots 1 & 2, Block 3 of Second Addition to the Meadows. The proposed structure is a duplex so an easement isn't needed on the interior CITY COUNCIL MINUTES — August 27, 2024 property line as the duplex will be built up to the interior property line on each side of the duplex. In addition, a structure cannot be built on an easement. Motion by Czmowski, second by Burley, to approve first reading of Ordinance No. 24-848. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from July 16, 2024, and August 15, 2023 (Annual Meeting) (b) City of Hutchinson Financial Report and Investment Report for July 2024 MISCELLANEOUS 13. STAFF UPDATES Mike Stifter — Mr. Stifter explained that Washington Avenue was paved last week and all other projects have been completed or will be completed within the next couple of weeks. Leaf vacuuming and city- wide clean up will be occurring end of September/early October. Jefferson Street roundabout project should be complete by early -mid September. Mr. Stifter also provided an update on the water replacement project_ Marc Sebora — Mr. Sebora spoke accolades to G. Barry Anderson who was his predecessor before he became city attorney in 1998. Mr. Sebora noted that Barry is and has been a big supporter of the City of Hutchinson. Matt Jaunich — Mr. Janich noted that city offices will be closed on Monday September 2, 2024, in honor of Labor Day. McLeod County is holding a discussion on a county cannabis ordinance on September 9, 2024, at 7:00 p.m. Next budget workshop is September 10, 2024, at 4:00 p.m. 14. COUNCIL/MAYOR UPDATE Tim Burley — Council Member Burley provided an update from the Sustainability Advisory Board and Library Board. Council Member Burley also thanked the volunteers and those that visited the Wall That Heals that was in town last week. Dave Sebesta — Council Member provided an update from the Mid MN Development Commission which includes the holding of a Senior Expo October 8, 2024, at the McLeod County Fairgrounds. Transportation is a big issue for the Commission. Gary Forcier — Mayor Forcier noted that he has received comments on the polling location for precinct 1 which is Ridgewater College. Comments received were that the entrance to the polling location is a far distance to walk from the parking lot. Mr. Jaunich spoke of various ways for voters to vote if the polling location is inconvenient such as absentee voting or curbside voting. Mayor Forcier provided updates from the Airport Commission and Resource Allocation Committee meeting. F1 CITY COUNCIL MINUTES — August 27, 2024 ADJOURNMENT Motion by May, second by Czmowski, to adjourn at 6:30 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL REVIEW OF 2025 PRELIMINARY CAPITAL IMPROVEMENT PLAN MINUTES TUESDAY, AUGUST 27, 2024, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Others present were Matt Jaunich, City Administrator and other city directors. REVIEW OF 2025 PRELIMINARY CAPITAL IMPROVEMENT PLAN 2. 2025 Preliminary Capital Improvement Plan Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the purpose of a capital improvement plan and the planning that goes into it. A CIP is a document that realistically projects city needs, outlines means by which those needs can be met and provides prioritization of those needs for large capital items within the city. The planning process provides city staff and Council with a framework to make decisions regarding current and future city needs considering the city's financial capability. The CIP commits the City to a long term capital plan that ensures that expenditures can be made to add or replace capital items when needed, without significant fluctuations in the property tax levy. Capital planning enables the City to maintain a stable property tax rate, prevent peaks and valleys in its debt retirement program and establish and thereafter improve its credit rating. The CIP establishes a comprehensive development program that is used to maximize outside revenue sources and effectively plan for the growth and maintenance of the city's infrastructure. The plan can and should be used as a goal, priority and vision -setting tool. Mr. Jaunich also reviewed how the CIP Plan is built which includes individual City Council goals and collective Council goals; citizens/business/user feedback to elected officials (needs, wants, desires of the community); City staff long-term maintenance and replacement schedules; and state/federal mandates. Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is estimated at $63.30 million. The Plan is approximately $5.92 million lower than last year's five- year plan. The plan has an annual average CIP cost of $12.66 million. 2025's $12.07 million CIP cost currently accounts for approximately 20-25% of all budgeted expenses. For comparison purposes, this year's (2024) general fund budget is $14.89 million. Large projects included in the plan are the HATS facility ($10.3 million); splash pad in 2026 ($2 million); pickleball courts in 2027 ($700,000); T-Hanger ($1.5 million) in 2029; and a ladder truck ($2.4 million) in 2027. Mr. Jaunich reviewed that the plan is divided into infrastructure at $18.86 million; Park & Rec at $6.45 million; Enterprise Funds at $19.41 million; Public Works at $14.28 million; Public Safety at $3.17 million and General Government at $1.12 million. The make-up of the CIP includes: New Debt: $11.71 million (amount of money that we need to borrow to pay for capital projects); Aid/Grants (state aid, federal/state grants, bridge funds, donations): $18.58 million; Enterprise Funds (Creekside, Liquor Store, Refuse, Water, Sewer, Wastewater, Stormwater): $17.18 million; Taxes (money from our tax levy that gets designated towards capital projects): $7.69 million; Special Assessments (direct costs that will be assigned to property owners adjacent to projects): $4.54 million; Special Funds/Reserves (rural fire department, cooperative agreements): $202,077. Mr. Jaunich reviewed the CIP funding sources for various funds. Within the general fund, facility improvements are funded by the capital projects fund. $850,000 of LGA is dedicated annually and $50,000 is dedicated for playgrounds. Fleet & Equipment is funded by the Equipment Replacement Fund. There is an annual transfer of $400,000 from the general fund and $50,000 from the LGA fund as the current funding is not adequate for the "small" and "heavy" fleet needs. An additional funding source of about $324,800/year is needed. Other Capital Needs are funded by departmental budgets through the tax levy, grants/donations and/or other city funding. Within the enterprise funds, the funding comes from cash flow from operations and is driven by user revenue. Cash reserves are also used for funding. Debt service payments are funded by revenue from operations. Infrastructure improvements debt are covered by G.O. special assessment improvements bonds, G.O. Bonds for police facility, special assessments, municipal state aid for streets and federal aid, grants, enterprise fund contributions and other city funding from Capital Projects and Community Improvement. The Capital Projects Fund funding sources come from LGA, bonding dollars and grants. The use of these funds are for general fund capital improvements included in the Facility Plan, miscellaneous infrastructure maintenance such as trails, sidewalks, parking lots, street lights, sealcoating, etc., and other projects approved by the City Council. The 2023 year-end unreserved cash balance is $1,287,326 from this fund. The Community Improvement Fund funding sources come from retired debt service funds and donations. The use of these funds are for City Council approved projects and Public Arts Commission & other public arts projects. The 2023 year-end unreserved cash balance is $1,472,799 from this fund. Mr. Jaunich noted that approximately $2.7 million total is in the unreserved cash balance that is not designated for a specific project. The Public Sites Fund funding sources come from park dedication fees, donations, grants and rent on agricultural land. The use of these funds are for parkland improvements, tree development, arts, and City Council approved projects. The 2023 year-end unreserved cash balance is $249,477 from this fund. Mr. Jaunich noted where the proposed 2025 CIP monies are going to. They include $3.54 million for infrastructure (Dale Street SW, Hassan Street, and sealcoating); $1.33 million for Park & Rec (poll re -coat, vehicles/equipment, playgrounds, Roberts Park lighting); $6.33 million for Enterprise Funds (Creekside facility/equipment, water/wastewater improvements/equipment, water meters, stormwater improvements); $649,000 for Public Works (airport, cemetery and vehicles/equipment); $40,000 for Public Safety (police/fire training facility); $168,836 for General Government (IT servers, election equipment, city center improvements). Mr. Jaunich then reviewed where the proposed 2025 CIP monies are coming from. They include $1.67 million from New Debt (amount of money that we are planning to borrow to pay for capital projects next year); $1.71 million from Aid/Grants; $6.16 million from Enterprise Funds; $1.93 million from Taxes (money from our tax levy that is helping to pay for capital projects next year); $568,000 from Special Assessments (direct costs that will be assigned to property owners adjacent to projects); and $34,577 from special funds/reserves. Mr. Jaunich reviewed the five components of the Plan which include the fleet committee, facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich provided an overview of fleet. With regard to light duty fleet there are currently 91 pieces of light duty equipment such as cars, pickups, skid loaders, etc. Currently $450,000 of CIP funds are allocated annually for light duty fleet, funded by the general fund. The unreserved fund balance at the end of 2023 acquisitions is $957,000. In 2024, seven vehicles/equipment have been recommended for replacement at an estimated gross cost of $415,000. With regard to heavy duty fleet, the City currently has 21 pieces of heavy-duty equipment which are made up of fire apparatuses, snow equipment, frontend loaders, etc. The current plan includes $2.4 million to replace the fire ladder truck in 2027. A replacement would require the issuance of city debt since the Fleet Plan cannot sustain that large of a purchase. In 2023, a snow plow truck has been replaced at a total cost of $270,782. In 2024, a snow plow truck has been replaced at a total cost of $278,302. The City took a significant step in meeting its demand for heavy equipment in 2016 with bonded debt for several large pieces of equipment with a 5-year debt expiring in February 2022. Future debt for heavy equipment would increase the City's debt tax levy. The light duty and heavy-duty fleet program is still currently not sustainable with this plan. The current plan has an annual shortage of roughly $324,800. The Fleet Committee is continuing to look at bonding/borrowing for future heav-duty fleet. Again, a fire ladder truck is in need of replacement in 2027. The City has allocated $50,000 of its LGA increase in 2024 to Fleet. Policy focus of the City is to put more focus on the Vehicle Condition Index and less focus on expected life, although service age is a major component of the VCI. Mr. Jaunich provided an update on the facility committee. Overall, the facility planning concept/funding model with a facility manager continues to work well. Construction costs have increased significantly and lead times for equipment/supply can run as long as 35 weeks making things difficult. A small project building repair fund has been established with $50,000 per year set aside to address smaller facility items such as lighting upgrades, small roof projects, tuck pointing/joint repair, etc. Facility Committee staff continue to assess condition ratings and develop a project list based on needs. Mr. Jaunich then reviewed the major projects in 2024 which included Civic Arena dasher boards, City Center roof, Fire Department roof, and grandstand/lighting project at VMF. Mr. Jaunich noted the impacts of the new police facility and DMV facility which were financed by bonding. Staff is projecting that approximately $600,000 of Community Improvements funds will be needed to finalize the police department over the next few months with final costs/retainage. Mr. Jaunich also reviewed the current facility plan budget. Mr. Jaunich reviewed the 5 Year CIP for both the compost and refuse funds which is just over $1.52 million. Items include equipment, vehicles and facility upgrades/expansions. The previous five-year CIP was over $2.4 million. The SSOM processing/operation project was delayed two years while waiting for permitting from the MPCA. The project work is currently underway and the CIP costs for this project will be approximately $1 million. Public Works projects included in the 2025 plan are: Dale Street SW (South Grade Road to Roberts) — partial reconstruction; Hassan Street (Oakland to 1' Avenue North) — partial reconstruction; sealcoating; airport drainage improvements; several pond improvements; continued work on Lakes/River Basin improvements; additional upgrades to water and wastewater facilities; water meter replacements (next phase); and vehicle/equipment replacements. Mr. Jaunich then noted Public Works CIP projects slated for 2026-2029. Parks & Recreation projects included in the 2025 plan are: Roberts Park lighting project; pool re - coat; Northwoods Park playground replacement; park signage; campground gate; park garage overhead doors; VMF restroom upgrade; HVAC upgrades at park garage and recreation center; and vehicle/equipment replacements. Mr. Jaunich then noted Parks & Recreation CIP projects slated for 2026-2029. Other items to keep in mind are: $3.4 million is needed for Lake/River Basin Improvements; fire ladder truck is scheduled for 2027($2.4 million); funding plan is needed for a splash pad and pickleball courts; long-term funding needs for heavy and light fleet; community improvement fund will be impacted in 2024 by about $600,000; no funds set aside for funding for infrastructure for new development; staff is working on a plan for updating the City Center to include a garage for vehicles; state bonding is available for HATS facility; and staff is looking at a "round -up" program. Mr. Jaunich reviewed project funding limitations/concerns. These include costs to fund infrastructure; $1.9 million bonding target limitations; dedicated street sealcoating funding at $125,000/year; infrastructure maintenance needs at $325,000/year; construction costs/inflation; utility funds capacity; municipal state & federal aid utilization; local sales tax is still a big question; impact of legislative changes to water/wastewater and costs associated with it (environmental & infrastructure grant possibilities). Mr. Jaunich also provided an update on American Rescue Plan funding. Mr. Jaunich explained that the City received all of its ARPA funding with a total amount received of $1,528,093.53. The City used those funds to pay for five projects: Civic Arena HVAC project; city-wide security project; EDA Downtown Development Project; new AEDs for city facilities; and fire hall parking lot improvements. Other fund sources available are one-time Public Safety Aid ($643,408); new housing aid - $137,316 currently available to use ($68,658 was received in 2023 & 2024 and $30,649 is expected in 2025); sale of event center (up to $1 million will have to go back to the State); Capital Projects Fund ($1,287,326); Community Improvement Fund ($1,472,799 — sale of old police facilities did not make up the gap of about $1.3 million therefore this includes using about $600,000 for final police department expenses); Public Sites Fund ($249,477). Mr. Jaunich spoke more about the one-time public safety aid. There is currently $58,678 remaining. These funds can be used for things such as community violence prevention and intervention programs, community engagement, mental health crisis responses, victim services, training programs, first responder wellness, equipment related to fire/rescue/emergency services, and to pay other personnel or equipment costs. Mr. Jaunich also spoke about affordable housing aid. $137,316 is currently available with another $30,649 coming in 2025. The HRA is currently working on identifying projects for those funds. Mr. Jaunich lastly spoke about the future of the city sales tax option. The local sales tax went into effect in 2011 and the City is currently collecting approximately $1.825 million per year. These funds help cover debt payments associated with the water and wastewater systems and help assist with funding options for capital improvements in the water and wastewater system. The local option sales tax expires at the end of 2029 or when revenues are sufficient to pay for the projects and associated bond costs which would be in 2026. There is a current moratorium and potential new law changes on sales tax which could change everything. Mr. Jaunich noted that there is a Local Taxes Advisory Task Force which has come up with nine recommendations for the use of local sales tax options. A bill was heard in the House in 2024 but was not approved. Mr. Jaunich also noted that currently staff is looking at a 6.9% preliminary tax levy increase — more information will be presented at the budget workshop on September 10, 2024. 3. Adjournment Motion by May, second by Czmowski, to adjourn the workshop at 5:15 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Resolution to Accept State Companion Grant Relating to 2023's Airport Hangar Agenda Item: Project Department: Public Works LICENSE SECTION Meeting Date: 9/10/2024 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This is the state portion of the airport grant for this year that provided funding for our recent hangar expansion project. BOARD ACTION REQUESTED: Approval of grant application for $8,000 Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Rev. 1 /07 RESOLUTION 15762 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 1057830, "Grant Agreement for Airport Improvement Excluding Land Acquisition," for State Project No. A4304-43 at the Hutchinson Municipal Airport is accepted. 2. That the Mayor and City Administrator are (Title) (Title) authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson. CERTIFICATION STATE OF MINNESOTA COUNTY OF McLeod I certify that the above Resolution is a true and correct copy of the Resolution adopted by the at an authorized meeting held on the City of Hutchinson (Name of the Recipient) 1 Oth as shown by the minutes of the meeting in my possession. day of September 12024 Signature: (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: M DEPARTMENT OF MnDOT Contract No. 1057830 TRANSPORTATION STATE OF MINNESOTA STATE AIRPORTS FUND GRANT AGREEMENT This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and the City of Hutchinson, 1400 Adams St SE, Hutchinson, MN 55350 ("Grantee"). RECITALS 1. Minnesota Statutes Chapter 360 authorizes State to provide financial assistance to eligible airport sponsors for the acquisition, construction, improvement, marketing, maintenance, or operation of airports and other air navigation facilities. 2. Grantee owns, operates, controls, or desires to own an airport ("Airport") in the state system, and Grantee desires financial assistance from the State for an airport improvement project ("Project"). 3. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the satisfaction of the State. Pursuant to Minn. Stat.§16B.98, Subd. 1, Grantee agrees to minimize administrative costs as a condition of this agreement. AGREEMENT TERMS Term of Agreement, Survival of Terms, and Incorporation of Exhibits 1.1 Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat. § 16B.98, Subd. 5, whichever is later. As required by Minn. Stat. § 16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State's Authorized Representative to begin the work. 1.2 Expiration Date. This agreement will expire on December 31, 2028, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Publicity and Endorsement; 13. Governing Law, Jurisdiction, and Venue; and 15 Data Disclosure. 1.4 Plans, Specifications, Descriptions. Grantee has provided the State with the plans, specifications, and a detailed description of the Project A4304-43 which are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. 1.5 Exhibits. Exhibit A: Credit Application, Exhibit B: Grant Request Letter and Exhibit C: Cost Split- 2 Grantee's Duties 2.1 Grantee will complete the Project in accordance with the plans, specifications, and detailed description of the Project, which are on file with the State's Office of Aeronautics. Any changes to the plans or specifications of the Project after the date of this Agreement will be valid only if made by written change order signed by the Grantee and the State. Subject to the availability of funds, the State may prepare an amendment to this Agreement to reimburse the Grantee for the allowable costs of qualifying change orders. 2.2 If the Project involves construction, Grantee will designate a registered engineer to oversee the Project work. If, with the State's approval, the Grantee elects not to have such services performed by a registered engineer, then the Grantee will designate another responsible person to oversee such work. 2.3 Grantee will notify State's Authorized Representative in advance of any meetings taking place relating to the Project. 2.4 Grantee will comply with all required grants management policies and procedures set forth through Minn. Stat. § 16B. 97, Subd. 4 (a) (1). 2.5 Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public aeronautical purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office. CM State Airports Fund Grant Agreement Template (Rev. 1/17/24) MnDOT Contract #: 1057830 2.6 Airport Operations, Maintenance, and Conveyance. Pursuant to Minnesota Statutes Section 360.305, subdivision 4 (d) (1), the Grantee will operate the Airport as a licensed, municipally -owned public airport at all times of the year for a period of 20 years from the date the Grantee receives final reimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronautical purposes only. Without prior written approval from the State, Grantee will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any real or personal property that is purchased or improved with State funds. If the State approves such a transfer or change in use, the Grantee must comply with such conditions and restrictions as the State may place on such approval. The obligations imposed by this clause survive the expiration or termination of this Agreement. 3 Time 3.1 Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence. 4 Cost and Payment 4.1 Cost Participation. Costs for the Project will be proportionate and allocated as follows: Item Description Federal Share State Share Grantee Share Multi -Bay Hangar Construction 90% 5% 5% Federal Committed: $144,000 State: $8,000 Grantee: $8,000 The federal multiyear amount is an estimate only. These funds are not committed and are only available after being made so by the U.S. Government. Federal funds for the Project will be received and disbursed by the State. In the event federal reimbursement becomes available or is increased for the Project, the State will be entitled to recover from such federal funds an amount not to exceed the state funds advanced for this Project. No more than 95% of the amount due under this Agreement will be paid by the State until the State determines that the Grantee has complied with all terms of this Agreement and furnished all necessary records. 4.2 Travel Expenses. Blank. 4.3 Sufficiency of Funds. Pursuant to Minnesota Rules 8800.2500, the Grantee certifies that (1) it presently has available sufficient unencumbered funds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Grantee has the legal authority to engage in the Project as proposed. 4.4 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $8,000. 4.5 Payment 4.5.1 Invoices. Grantee will submit invoices for payment by credit application via email, Exhibit A, which is attached and incorporated into this agreement, is the form Grantee will use to submit invoices. The State's Authorized Representative, as named in this agreement, will review each invoice against the approved grant budget and grant expenditures to -date before approving payment. The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services. Invoices will be submitted timely and according to the following schedule: monthly basis as needed. 4.5.2 All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. 4.5.3 State's Payment Requirements. State will promptly pay all valid obligations under this agreement as required by Minnesota Statutes § 16A.124. State will make undisputed payments no later than 30 days after receiving Grantee's invoices for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice. 4.5.4 Grantee Payment Requirements. Grantee must pay all contractors under this agreement promptly. Grantee will make undisputed payments no later than 30 days after receiving an invoice. If an invoice is incorrect, defective, or otherwise improper, Grantee will notify the contractor within ten days of discovering the error. After Grantee receives the corrected invoice, Grantee will pay the contractor within 30 days of receipt of such invoice. 4.5.5 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will CM State Airports Fund Grant Agreement Template (Rev. 1/17/24) MnDOT Contract #: 1057830 make at least annual monitoring visits and conduct annual financial reconciliations of Grantee's expenditures. 4.5.5.1 The State's Authorized Representative will notify Grantee's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided notice prior to any monitoring visit or financial reconciliation. 4.5.5.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State. 4.5.5.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee. 4.5.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 4.5.7 Closeout Deliverables. At the close of the Project, the Grantee must provide the following deliverables to the State before the final payment due under this Agreement will be released by the State: (1) Electronic files of construction plans as a PDF and in a MicroStation compatible format; and (2) Electronic files of as- builts as a PDF and in a MicroStation compatible format. (3) Electronic files of planning documents (Airport Layout Plans — ALP) and Airport Zoning as a PDF and in a MicroStation compatible format and in GIS. 4.6 Contracting and Bidding Requirements. Prior to publication, Grantee will submit to State all solicitations for work to be funded by this Agreement. Prior to execution, Grantee will submit to State all contracts and subcontracts funded by this agreement between Grantee and third parties. State's Authorized Representative has the sole right to approve, disapprove, or modify any solicitation, contract, or subcontract submitted by Grantee. All contracts and subcontracts between Grantee and third parties must contain all applicable provisions of this Agreement. State's Authorized Representative will respond to a solicitation, contract, or subcontract submitted by Grantee within ten business days. Conditions of Payment All services provided by Grantee under this agreement must be performed to the State's satisfaction, as determined at the sole discretion of the State's Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law. In addition, Grantee will not receive payment for Airport's failure to pass periodic inspections by a representative of the State's Office of Aeronautics. Authorized Representatives 6.1 The State's Authorized Representative is: Arika Johnson, Airport Development Section Supervisor, 395 John Ireland Boulevard, Mail Stop 410, Saint Paul MN 55155 (651) 356-1336, arika.johnson e,state.mn.us, or their successor. State's Authorized Representative has the responsibility to monitor Grantee's performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment. 6.2 Grantee's Authorized Representative is: Matt Jaunich, City Administrator, 1400 Adams St SE, Hutchinson, MN 55350, 320-234-5650, miaunich&hutchinsommn. og_v, or their successor. If Grantee's Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State. Assignment Amendments, Waiver, and Grant Agreement Complete 7.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 7.2 Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office. Notwithstanding the foregoing, when FAA issues a Letter Amendment on a federal grant agreement that results in an increase in federal funds beyond the total amount in this grant agreement (i.e., federal amendment), MnDOT's receipt of the Letter Amendment from FAA has the effect of amending the total amount in this grant CM State Airports Fund Grant Agreement Template (Rev. 1/17/24) MnDOT Contract #: 1057830 agreement. 7.3 Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State's right to subsequently enforce it. 7.4 Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either Party- 7.5 Electronic Records and Signatures. The parties agree to contract by electronic means. This includes using electronic signatures and converting original documents to electronic records. 7.6 Certification. By signing this Agreement, the Grantee certifies that it is not suspended or debarred from receiving federal or state awards. Liability In the performance of this agreement, and to the extent permitted by law, Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this agreement by Grantee or Grantee's agents or employees. This clause will not be construed to bar any legal remedies Grantee may have for the State's failure to fulfill its obligations under this agreement. State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee's books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit. 10 Government Date Practices and Intellectual Property Rights 10.1 Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either Grantee or the State. If Grantee receives a request to release the data referred to in this section 10.1, Grantee must immediately notify the State. The State will give Grantee instructions concerning the release of the data to the requesting party before the data is released. Grantee's response to the request shall comply with applicable law. 10.2 Intellectual Property Rights. 10.2.1 Intellectual Property Rights. State owns all rights, title and interest in all of the intellectual property rights, including copyrights, patents, trade secrets, trademarks and service marks in the Works and Documents created and paid for under this agreement. "Works" means all inventions, improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes and disks conceived, reduced to practice, created or originated by Grantee, its employees, agents and subcontractors, either individually or jointly with others in the performance of this agreement. Works includes Documents. "Documents" are the originals of any databases, computer programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications, materials, tapes, disks or other materials, whether in tangible or electronic forms, prepared by Grantee, its employees, agents or subcontractors, in the performance of this agreement. The Documents will be the exclusive property of State, and Grantee upon completion or cancellation of this agreement must immediately return all such Documents to State. To the extent possible, those Works eligible for copyright protection under the United States Copyright Act will be deemed to be "works made for hire." Grantee assigns all right, title and interest it may have in the Works and the Documents to State. Grantee must, at the request of State, execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and Documents. 10.2.2 Obligations 10.2.2. 1 Notification. Whenever any invention, improvement or discovery (whether or not patentable) is made or conceived for the first time or actually or constructively reduced to practice by Grantee, including its employees and subcontractors, in the performance of this agreement, Grantee will 4 CM State Airports Fund Grant Agreement Template (Rev. 1/17/24) MnDOT Contract #: 1057830 immediately give State's Authorized Representative written notice thereof and must promptly furnish State's Authorized Representative with complete information and/or disclosure thereon. 10.2.2.21tepresentation. Grantee must perform all acts, and take all steps necessary to ensure that all intellectual property rights in the Works and Documents are the sole property of State and that neither Grantee nor its employees, agents or subcontractors retain any interest in and to the Works and Documents. Grantee represents and warrants that the Works and Documents do not and will not infringe upon any intellectual property rights of other persons or entities. Notwithstanding Clause 8, Grantee will indemnify; defend, to the extent permitted by the Attorney General; and hold harmless State, at Grantee's expense, from any action or claim brought against State to the extent that it is based on a claim that all or part of the Works or Documents infringe upon the intellectual property rights of others. Grantee will be responsible for payment of any and all such claims, demands, obligations, liabilities, costs and damages, including but not limited to, attorney fees. If such a claim or action arises, or in Grantee's or State's opinion is likely to arise, Grantee must, at State's discretion, either procure for State the right or license to use the intellectual property rights at issue or replace or modify the allegedly infringing Works or Documents as necessary and appropriate to obviate the infringement claim. This remedy of State will be in addition to and not exclusive of other remedies provided by law. 11 Workers Compensation The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, Subd. 2, pertaining to workers' compensation insurance coverage. The Grantee's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 12 Publicity and Endorsement 12.1 Publicity. Any publicity regarding the subject matter of this agreement must identify the State as the sponsoring agency and must not be released without prior written approval from the State's Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Grantee individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this grant agreement. All projects primarily funded by state grant appropriation must publicly credit the State of Minnesota, including on the Grantee's website when practicable. 12.2 Endorsement. The Grantee must not claim that the State endorses its products or services. 13 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice -of -law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14 Termination; Suspension 14.1 Termination. The State or Commissioner of Administration may unilaterally terminate this agreement at any time, with or without cause, upon written notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 14.2 Termination for Cause. The State may immediately terrminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 14.3 Termination for Insufficient Funding. The State may immediately terminate this agreement i£ 14.3.1 It does not obtain funding from the Minnesota Legislature; or 14.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent CM State Airports Fund Grant Agreement Template (Rev. 1/17/24) MnDOT Contract #: 1057830 that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State's receiving that notice. 14.4 Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 15 Data Disclosure Under Minn. Stat. § 270C.651 Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any. 16 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee's contract award on this Project. For a list of disqualified or debarred vendors, see www.mmd.admin.state.mn.us/debarredreport.asp. 17 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement. 18 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee's consultants and contractors are not intended to be third party beneficiaries of this Agreement. 19 Telecommunications Certification. By signing this agreement, Contractor certifies that, consistent with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115-232 (Aug. 13, 2018), and 2 CFR 200.216, Contractor will not use funding covered by this agreement to procure or obtain, or to extend, renew, or enter into any contract to procure or obtain, any equipment, system, or service that uses "covered telecommunications equipment or services" (as that term is defined in Section 889 of the Act) as a substantial or essential component of any system or as critical technology as part of any system. Contractor will include this certification as a flow down clause in any contract related to this agreement. 20 Title VI/Non-discrimination Assurances. Grantee agrees to comply with all applicable US DOT Standard Title VI/Non-Discrimination Assurances contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at: https://edocs-public.dot.state.mn.us/edocs public/DMResultSet/download?docld=11149035. CM State Airports Fund Grant Agreement Template (Rev. 1/17/24) MnDOT Contract #: 1057830 Grantee will ensure the appendices and solicitation language within the assurances are inserted into contracts as required. State may conduct a review of the Grantee's compliance with this provision. The Grantee must cooperate with State throughout the review process by supplying all requested information and documentation to State, making Grantee staff and officials available for meetings as requested, and correcting any areas of non-compliance as determined by State. 21 Additional Provisions [Intentionally left blank.] [The remainder of this page has intentionally been left blank.] CM State Airports Fund Grant Agreement Template (Rev. 1/17/24) MnDOT Contract #: 1057830 STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat. § 16A.15 and § 16C.05. Date: SWIFT Contract/PO No(s). GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Title: Date: Title: Date: DEPARTMENT OF TRANSPORTATION By: (with delegated authority) Title: Date: DEPARTMENT OF TRANSPORTATION CONTRACT MANAGEMENT Lo Date: CM State Airports Fund (Hunt Agreement Template (Rev. 1/17/24) Rev. 9/02 EXHIBIT A MINNESOTA DEPARTMENT OF TRANSPORTATION OFFICE OF AERONAUTICS 395 J014N IRELAND BOULEVARD, MS 410 ST. PAUL, MINNESOTA 55155-1800 airportdevelopment@state.mn.us CREDIT APPLICATION Airport Name State Project No. Federal Project No. Mn/DOT Agreement No. TO THE DIRECTOR, OFFICE OF AERONAUTICS: Itemized statement of cash expenditures for which credit is claimed: For period beginning , 20 ; ending . 20 Warrant Number Date Issued Name or Description Unit Rate Total Time or Quantity Amount Total Expenditures *FINAL/PARTIAL (CIRCLE ONE) NOTE: PLEASE SEPARATE ENGINEERING COSTS FROM OTHER COSTS. Municipality By Title *FOR ALL ITEMS INCLUDED IN THIS AGREEMENT (Complete Form On Reverse Side) STATE OF COUNTY OF of being first duly sworn, deposes and says that he/she is the of the Municipality of , in the County , State of Minnesota; that he/she has prepared the foregoing Credit Application, knows the contents thereof, that the same is a true and accurate record of disbursements made, and that the same is true of his/her own knowledge; and that this application is made by authority of the municipal council (or board) of said Municipality. Signature Subscribed and sworn to before me this day of 120 NOTARY PUBLIC My Commission Expires: EXHIBIT B HUTCHINSON A CITY ON PURPOSE. March 15, 2024 Mr. Dan Boerner Airport Development Engineer MnDOT Office of Aeronautics 222 East Plato Blvd. St. Paul, MN 55107 RE: AIG Grant Application Hutchinson Municipal Airport (HCD) Multi -Bay Hangar Construction Dear Mr. Boerner: City of Hutchinson Public Works Department 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 Please find enclosed the bid abstract, pre -construction photos, signed professional service agreements, FAA cost -price analysis, FAA Form SF-424, FAA Form 5100-100, and plans and specifications for the aforementioned project at the Hutchinson Municipal Airport in Hutchinson, Minnesota. The aforementioned project involves construction of a 112-feet x 52-feet two -bay hangar. AIG funding shall be used for this project. The city is requesting a prorated amount in 2024 and will follow up in years 2025-2026 with grant applications for AIG funds appropriated in each year. The following is a breakdown of total costs associated with this project: AIG - MULTI BAY HANGAR CONSTRUCTION PROJECT TOTAL COST PROFESSIONAL SERVICES TOTAL FAA (90%) STATE (5%) LOCAL (5%) DESIGN ENGINEERING - BMI $60,000.00 $54,000.00 $3,000.00 $3,000.00 CONSTRUCTION ENGINEERING - BMI $95,000.00 $85,500.00 $4,750.00 $4,750.00 TOTAL ENGINEERING: $155,000.00 $139,500.00 $7,750.00 $7,750.00 CONSTRUCTION TOTAL FAA (90%) STATE (5%) LOCAL (5%) EVERSTRONG CONSTRUCTION INC. $596,192.00 $536,572.80 $29,809.60 $29,809.60 TOTAL CONSTRUCTION: $596,192.00 $536,572.80 $29,809.60 $29,809.60 ADMINISTRATION TOTAL FAA (90%) STATE (5%) LOCAL (5%) CITY OF HUTCHINSON $1,000.00 $900.00 $50.00 $50.00 TOTAL CITY ADMINISTRATION: $1,000.00 $900.00 $50.00 $50.00 TOTAL FAA (90%) 1 STATE (5%) I LOCAL (5%) TOTAL PROJECT: $752,192.00 1 $676,972.80 1 $37,609.60 1 $37,609.60 The following is a breakdown of AIG proration total costs associated with this grant application: AIG - MULTI BAY HANGAR CONSTRUCTION PROJECT 2024 PRORATE AIG FUNDING PRORATION TOTAL FAA (90%) STATE (5%) LOCAL (5%) 2024 AIG FUNDING AMOUNT $160,000.00 $144,000.00 $8,000.00 $8,000.00 2024 AIG FUNDING PERCENTAGE 21.2712% PROFESSIONAL SERVICES TOTAL FAA (90%) STATE (5%) LOCAL (5%) DESIGN ENGINEERING - BMI $12,762.70 $11,486.43 $638.13 $638.13 CONSTRUCTION ENGINEERING - BMI $20,207.61 $18,186,85 $1,010.38 $1,010.38 TOTAL ENGINEERING: $32,970.31 $29,673.27 $1,648.52 $1,648.52 CONSTRUCTION TOTAL FAA (90%) STATE (5%) LOCAL (5%) EVERSTRONG CONSTRUCTION INC. $126,816.98 $114,135.28 $6,340.85 $6,340.85 TOTAL CONSTRUCTION: $126,816.98 $114,135.28 $6,340.85 $6,340.85 ADMINISTRATION TOTAL FAA (90%) STATE (5%) LOCAL (5%) CITY OF HUTCHINSON $212.71 $191.44 $10.64 $10.64 TOTAL CITY ADMINISTRATION: $212.71 I $191.44 $10.64 $10.64 TOTAL FAA (90%) STATE (5%) LOCAL (5%) TOTAL PROJECT: $160,000.00 $144,000.00 $8,000.00 $8,000.00 The city of Hutchinson requests a Federal AIG grant agreement in the amount of $144,000.00 for the aforementioned project. If you need any further information or documentation, please feel welcome to contact me at dschuette@hutchinsommn.I;ov or 320-234-4473. Sincerely, OG 611v 7M -,k& Donovan Schuette Public Works Manager cc: Mike Stifter, City of Hutchinson Sean Johnston, FAA MSP-ADO Arika Johnson, MnDOT Silas Parmar, Bolton & Menk, Inc. Enclosures: • Bid Abstract • Pre -Construction Photos • Signed Professional Service Agreements • FAA Cost -Price Analysis • FAA Form 5100-100 • FAA Form SF-424 • Plans and Specifications EXHIBIT C Airport: Hutchinson Municipal Airport Sponsor: City of Hutchinson UEI: KK2YKNNARYY8 State Project: A4304-44 State Agreement 0: Fed Project: Description: Multi -Bay Hangar Construction-AIG Date: 6/3/2024 Funding Rates Construction Item Description Total Federal State Federal State Local 1 Everstrong Construction (21.2712% ofTotal Construction) $ 126,816.98 90% 5.0% $ 114,135.28 $ 6,340.85 $ 6,340.85 CONSTRUCTION SUBTOTAL 126,816.98 114,135.28 6,340.85 6,340.85 Engineering Item Description Total Federal State Federal State Local 1 Design Engineering (21.2712% of Total) $ 12,762.70 90% 5.0% $ 11,486.43 $ 638.14 $ 638.14 2 Construction Engineering (21.2712% of Total) $ 20,207.61 90% 5.0% $ 18,186.85 $ 1,010.38 $ 1,010.38 ENGINEERING SUBTOTAL 32,970.31 29,673.28 1,648.52 1,648.52 Administration Item Description Total Federal State Federal State Local 1 City of Hutchinson (21.2712% of Total) $ 212.71 90% 5.0% $ 191.44 $ 10.64 $ 10.64 ADMINISTRATION SUBTOTAL 212.71 191.44 10.64 10.64 Total (before adjustments) $ 160,000.00 $ 144,000.00 $ 8,000.00 $ 8,000.00 GrantAmounts $ 160,000.00 $ 144,000.00 $ 8,000.00 $ 8,000.00 Overall Share Percentages 90.00% 5.00% 5.00% c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Revised Top 10 Options of Hutchinson Subdivision Agreement Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 9/10/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see subdivision agreement attached for the development of the Top 10 Options of Hutchinson Development. There was one minor change from the last version which is under section III and notes that the only assessment due is the $847 stormwater assessment. Please let me know if there are any questions. BOARD ACTION REQUESTED: Approval of Development Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A SUBDIVISION AGREEMENT Top 10 Options of Hutchinson CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between Lotus Holdings, LLC, hereinafter called the "Developer"; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Developer is the owner and developer of property situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been identified with a legal description of Lots 1 through 13 Block 1, Top 10 Options of Hutchinson, according to the recorded plat thereof, McLeod County, Minnesota WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain improvements in the development; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. SITE IMPROVEMENTS AND UTILITY INSTALLATIONS It is agreed and understood that the Developer shall be responsible for all work associated with site improvements and utility installations within the above described property. All work shall conform to the City approved site, utility and building plans. 2. The Developer shall complete all work as noted within the below section II (paragraph no. 1) and provide a written verification and as -built drawings from a professional engineer and/or surveyor stating that all utility work satisfies the intentions of the plans and this agreement. This work must be approved by City staff. Any costs associated with meeting these requirements shall be the responsibility of the Developer. 3. The Developer shall provide all turf establishment and erosion control measures necessary to protect the utility installations and street disturbance areas on the entire site and within adjacent City street right-of- ways. The Developer shall also provide all erosion control during site grading and improvement work necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of land needs to obtain an NPDES/SDS (National Pollutant Discharge Elimination System/State Disposal Top 10 Options of Hutchinson/Page 1 — 8/27/2024 System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the permitting process can be accessed at www.pca.state.mn.us/water/stortnwater/stormwater-c.html or by calling the City's Environmental Specialist at (320) 234-5682. A copy of the submitted permit and associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched, and disc anchored with MNDOT seed mix 250GR or other City -approved method within 48 hours after final grading is completed or within one week after rough grading is completed. Any areas disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MNDOT seed mixture 310 or other City -approved method and covered with erosion control blanket. Any corrective measures to address erosion control and turf establishment are at the expense of the Developer. In the case of the SWPPP not being administered appropriately, the City shall notify the Developer in writing of work needing completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer. 4. A grading and erosion control permit will be required prior to construction starting on the project. 5. It is understood and agreed that it shall be the Developer's responsibility to provide survey control points for all infrastructure and site construction. 6. It is understood and agreed that the Developer shall be responsible for maintaining the condition of the infrastructure, mowing, weed control and other site maintenance issues during site and building construction. The Developer shall be required to maintain and clean the roadways and storm sewers/ponds on a regular basis, and shall repair or replace any street, storm sewer/ponds, sanitary sewer or watermain infrastructure damaged by operations related to site and building construction. The City shall notify the Developer in writing of necessary work requiring completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer for the associated costs. 7. The developer/development is allowed to utilize the stormwater pond located to the south of the development for the purposes of stormwater drainage and ponding requirements for this development. II. FUNDING AND DEDICATIONS The Developer hereby agrees to fund and construct all necessary utility installations/relocations and appurtenances to serve the entire development. All work shall be completed by forces employed by the Developer, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents and shall provide minimal construction overview with final approval of all infrastructure connections to existing public facilities. All roadway and utility improvements shall be considered public infrastructure once the project is completed and the City accepts the project. Once the City accepts the project it will be responsible for all maintenance and repair. III.OTHER FEES, CHARGES AND EXPENDITURES 1. It is understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements as outlined in a handbook dated December 31, 2023. Electric service is provided at no charge other than requirements as outlined in the policy handbook. Natural gas service is provided and installed by the Hutchinson Utilities Commission. Commercial and industrial service lines are installed Top 10 Options of Hutchinson/Page 2 — 8/27/2024 and billed on a time and material basis. All costs shall be billed to the Developer. It is also understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements, for natural gas service, as outlined in the handbook dated December 31, 2023. 2. It is understood and agreed that the City shall collect a lump sum fee for services provided to the Subdivider. It is agreed that the Subdivider will have a consultant, Otto Associates, complete the following at his own expense: project design (including plans and specifications), construction staking, general project administration, construction observation, and detailed as -built drawings in AutoCAD. The City shall complete the following at the noted percent of construction cost. It is agreed and understood that these costs will be paid prior to construction, and that rates are in consideration of work to be furnished and completed by the Subdivider's consultant. HRA Affordable Housing Fund 1.0% Design Review/Preliminary Layout 3.0% Administrative/Prelim. Development 1.0% Comprehensive Planning 2.0% TOTAL CITY EXPENSE RATE 7.0%* *The expense rate shall be applied against the total construction cost, excluding mass grading. The amount is based upon the actual bid received. Thus, the lump sum fee shall be 7% of actual bid amount. 3. It is understood and agreed that the builder of each lot shall pay the Trunk Sanitary Sewer and Water Main Availability Charges. This fee will compensate the City for improvements required to provide trunk sanitary sewer and water main access to this development. Per City staff's calculations utilizing current MCES criteria/guidance, the total charge for each respective single-family unit will be $4,050. This payment will be made with the building permit for each lot. 4. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of the established lot rate (currently $215/lot) at the time of the building permit acquisition. There is a portion of work within the project that is related to the City upgrading storm sewer in the area. The developer's Engineer has included the design for this work in the construction plans the developer has completed. The Developer is completing this work and City agrees to reimburse Developer $33,000 plus or minus any quantity adjustments from the contractor performing the work. The City will reimburse the Developer for this work after the project has been completed and the City has signed -off on the work and Developer has obtained a full and final lien release from the contractor performing the work. 6. Other than $847 for an outstanding stormwater balance, and what is outlined in this Development Subdivision Agreement, there are no other costs or assessments that the Developer is responsible for pertaining to this project. The Developer agrees to pay the $847 outstanding stormwater balance at the time this Development Subdivision Agreement is signed. IV. GENERAL 1. It is understood and agreed that no building certificates of occupancy will be issued prior to the public roadway/utility connections (including the City and City right-of-way disturbance areas being completely addressed and/or accepted by the City. Top 10 Options of Hutchinson/Page 3 — 8/27/2024 2. Any damage to surrounding private property or City infrastructure that occurs due to development construction shall be the responsibility of the Developer to correct. 3. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Developer. 4. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 5. It is understood and agreed that the Developer shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Developer shall pay all costs associated with said recording. Top 10 Options of Hutchinson/Page 4 — 8/27/2024 • MARK HEDGE (Developer): Signature STATE OF MINNESOTA COUNTY OF SIGNATURES Printed Name & Title The foregoing instrument was acknowledged before me this day of , 2024, by (name) (title) Of Lotus Holdings, LLC, a Minnesota Corporation. Notary Public, My Commission Expires County, Minnesota APPROVED BY THE HUTCHINSON CITY COUNCIL THE 25TH DAY OF JUNE, 2024. • CITY OF HUTCHINSON (City): GARY FORCIER, MAYOR STATE OF MINNESOTA COUNTY OF MCLEOD THIS INSTRUMENT WAS DRAFTED BY: Dan Jochum, AICP Planning Director Hutchinson City Center I I I Hassan Street SE Hutchinson, MN 55350 MATT JAUNICH, CITY ADMINISTRATOR The foregoing instrument was acknowledged before me this day of 2024, by Gary Forcier, Mayor and Matt Jaunich, City Administrator of the City of Hutchinson. Notary Public, County, Minnesota My Commission Expires Top 10 Options of Hutchinson/Page 5 — 8/27/2024 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration for Approval of Private Hangar Lease at the Airport for Troy Pullis Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 9/10/2024 Application Complete N/A Contact: Mike Stifter Agenda Item Type: Presenter: Mike Stifter Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Approval of a private hangar lease with Troy Pullis. Standard private hangar lease language. Document is attached. The Airport Commission reviewed it at the August 15, 2024 meeting without modification. BOARD ACTION REQUESTED: Lease approval Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND TROY PULLIS This agreement, made this 10th day of September , by and between the CITY OF HUTCHINSON (the "City") and TROY PULLIS (the "tenant"), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows: Lease of airport propertV: The tenant leases from the City a private hangar lot, as described on a map available at the City's Public Works offices. The lot is situated upon the Hutchinson Municipal Airport, Butler Field, an airport owned by the City. The lot is leased together with land and any improvements that may have been placed on it. The lot is described in an attachment to, and a part of, this Agreement. 2. Use of the airport: The tenant has the privilege of using public portions of the airport in common with other users. Use of the airport by the tenant is subject the rules and conditions as now exist or may be enacted in the future by the Federal, State or City governments. The tenant is subject to customary charges for such use as may be established from time to time by the Federal, State or City governments. Term of this agreement: The term of this lease is fifty (50) years. The terms of this agreement begin the date on which this agreement has been signed and approved by the City Council. At the termination of this lease, if the tenant shall have desire to continue to have the above described premises, the tenant and City shall negotiate, in good faith, without obligating either party, to renew this lease at the same price or rent and upon the same terms and conditions as any person acting in good faith would offer to lease the above described premises. 4. Lease payments: The tenant agrees to pay to the City: Rates and charges identified in the most recently approved City Fee Schedule for Privately - owned hangar spaces - General Aviation, payable at minimum annually. Rates and charges are determined by the outside dimensions of the hangar and required appurtenances, to the nearest one -foot. Lease payments are due on or before November 1 of each year. Upon approving the lease, Tenant shall pay a prorated amount between the date of this lease and October 31 of the year in which the lease was initiated. Should water and sewer utilities become available within fifty feet (50') of the tenant's hangar, the tenant shall begin to pay "Privately -owned hangar spaces — Commercial" rates in effect at that time and shall connect the hangar to water and sewer utilities. The City reserves the right to amend rates related to this lease no more than on a biennial basis. Rate revisions shall be reasonable and uniform as compared with other fees and rents charged at the City's airport. The City shall give rate revisions due regard to the value of the property leased, the improvements used, and the expense to the City of the tenant's operations. Biennial rate increases shall not exceed five percent (5%). Any rate revisions shall be adopted by the City Council. S. Construction of private hangars on leased property: A) The tenant agrees that hangar shall be constructed at no cost to the City. In the event the tenant has not completed construction of the hangar on the leased premises within eighteen (18) months from the date of this agreement, the City may terminate the lease without further obligation to the tenant. B) Any hangar built upon leased property shall be constructed in compliance with applicable building codes. The hangar and any attachments and appurtenances thereto, excluding required apron, ramps, parking areas, and driveways up to and associated with the hangar, must be located entirely upon the leased premises. C) Tenants shall ensure hangar conforms to design standards prescribed by the City. These design standards may include, but are not limited to, color, style, size, signs and placards, and other aesthetic requirements; as well as engineering requirements including, placement of the hangar upon the lot, drainage considerations, apron or approach design standards, prescribed floor elevations, placement of utility services, and firewalls. Construction and significant improvements may not begin before receiving written authority from the City. D) The tenant shall obtain the necessary regulatory authority and permits from the City. All construction shall be in a good and workmanlike manner and shall comply with codes, ordinances, and other regulations applicable to the City and Hutchinson Municipal Airport. E) Prior to construction of any hangar located on leased property, the tenant shall furnish to the City, for review and approval, the plans for the building, and provide the estimated cost of completing the building. The tenant shall provide the City with a letter of credit, bond or other security with a surety satisfactory to the City conditioned upon the commencement, completion of and payment for the construction of the building; and against loss or damage by reason of mechanics lien. The City may specify the acceptable type of surety. F) During construction of the hangar, the tenant and/or tenant's contractor shall provide a certificate of insurance showing liability limits in an amount acceptable to the City and shall name the City as an additional insured. The City must approve insurance coverage before construction begins. The tenant and/or tenant's contractor shall protect the City from liability to persons or property for damages arising out of the construction or customary use of the building prior to obtaining an occupancy permit from the City. During construction, minimum liability coverage shall be one million five hundred thousand dollars ($1,500,000) per occurrence with one million five hundred thousand dollars ($1,500,000) aggregate. G) Tenants shall pay the entire cost of such construction, and shall pay the entire cost of providing utility services and other services for the hangar. The tenant shall pay all site improvement costs not provided by the City, including but not limited to, filling, grading, gravel, bituminous, concrete, utility installations, and any other improvements required to properly place the hangar on the leased property. H) Tenant shall construct a parking facility of approximately ten (10) feet from the front of each end of the building in a manner prescribed by the City of Hutchinson. 1) If the tenant allows a mechanic's lien to attach to the premises, such attachment of lien shall constitute a default. Tenant may post a cash bond with the City pending resolution of a mechanic's lien dispute. 6. Use and maintenance of leased propertV: Tenants, at their own cost and expense, shall take good care of the leased property and any hangar placed thereon. A) Any hangar constructed shall be used primarily for the storage of registered and/or leased aircraft and for related aviation purposes. Approved uses of hangars include aircraft and aircraft parts storage. In addition to the aircraft stored, tenants may store no more than three non -aircraft personally owned motorized vehicles in hangars. Use of the hangar for purposes other than those described herein shall be described in writing and be approved by the City. Uses other than those described herein that are not approved by the City shall constitute a default on the tenant's part. B) Tenants shall keep and maintain the property in good order and repair and in a clean and neat condition. Tenants shall not permit any waste or nuisance on the leased property nor permit anything on the leased property to interfere with the rights of other tenants of the City or users of the airport. In the event the property is not properly maintained, the City may, after notifying the tenant and providing a reasonable time for remedy, cause the property to be maintained. The costs of maintenance and an administrative fee will be billed to the tenant and become their responsibility. Unpaid billings may be certified to property taxes. C) Tenants may not store any property outside the building, except for property commonly stored outdoors, including but not limited to refuse containers, liquid petroleum tanks used for heating, etc., provided such property is properly secured. D) The cost for customary maintenance routinely performed by the City, related to areas affecting the value or use of leased properties are included in the lease costs charged for the property, including snow removal, grounds maintenance and maintenance of public apron areas. The City reserves the right to establish separate fees for these maintenance operations. E) The City performs snow removal throughout the City on a priority basis. The City reserves the right to perform snow removal functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, snow removal in front of hangars and on tenant's ramp areas is the tenant's responsibility. The City is not required to perform any snow removal function on leased property, but may plow snow on or adjacent to leased properties to expedite other snow removal operations at the airport. F) Mowing and weed control immediately adjacent to the tenant's hangar are the tenant's responsibility. The City reserves the right to perform mowing and weed control functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. The City is not required to perform any mowing or weed control function on leased property, but may mow or perform weed control on or adjacent to leased properties to expedite other maintenance operations. G) The City shall establish the standards by which public apron, ramp areas, and other public paved surfaces of the airport are maintained. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, the tenant is responsible for maintaining ramp areas and other paved surfaces immediately adjacent to the tenant's hangar. H) The tenant must allow the City to access to the hangar for the purpose of conducting inspections of the hangar to determine whether the tenant is complying with the provisions of this agreement. The occupant may be a party to any compliance inspection, and the City is required to notify the occupant, under Section 15 of this agreement, and make reasonable accommodation to the tenant before conducting compliance inspections. 7. Taxes, assessments, and other charges: A) In addition to other charges identified in this agreement, the tenant shall pay any taxes, assessments, licenses, fees, or other charges that may be levied or assessed upon the tenant's property or hangar or any activity of the tenant. Upon request by the City, the tenant shall provide proof of such payment. B) The tenant shall establish their own accounts for utilities, and pay all rates and charges for any utility used or consumed in connection with or in the leased property during the term of this agreement. Upon request by the City, the tenant shall provide proof of such payment. C) In the event the tenant fails to pay any rent, lease payments, taxes, assessments, fees, or other charges due, the City shall notify the tenant of the default. If the tenant fails to cure such default, the City shall have the right to terminate this lease in accordance with section 8 of this Agreement. 8. Termination provisions: A) At the termination of this lease the tenant has the privilege of removing the hangar and associated properties placed upon the leased lot. The tenant shall obtain all required permits. The tenant shall have a period of ninety days (90 days) from the termination date to remove property. In the event the tenant cannot complete the removal within ninety days (90 days), the City may grant a reasonable extension of time, if the tenant can demonstrate the reasons for failure to remove property within the ninety -day (90 day) period are beyond the control of the tenant. If the tenant does not remove the property within the period granted by the City, the City shall retain ownership of remaining personal property for any municipal purpose or cause the personal property to be removed at the tenant's expense. B) If the leased premises become deserted, abandoned or vacated for a period of more than four (4) months, the City may terminate the lease. If the tenant's interest in the property is taken by process of law, the City may terminate the lease. If the buildings or properties on the premises are destroyed, the City or tenant shall have the right to terminate this agreement upon giving written notice, with response, to the other party. C) Should the tenant default in the performance of any terms, conditions or covenants of this agreement not otherwise specified, and should the default continue for a period of more than thirty (30) days after the City serves the tenant with written notice, the City may terminate the lease. Serving the tenant with written notice includes reasonable attempts by the City to contact the tenant, and may include use of certified mail with return receipt and/or personal service. This may be done with or without terminating this agreement and without prejudice to any other remedy for lease payments or breach of covenant. In any such event the City may terminate this agreement by giving written notice of the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any other or different time of a different or inconsistent remedy. D) Should the leased property be declared condemned, either because the airport is closed to the public, or the property is needed for another municipal purpose, the City may reimburse the tenant for lease payments received in the preceding five (5) years. The City shall provide the tenant with at least ninety -days (90 days) notice of such action. 9.Liability provisions: A) The tenant agrees to defend, indemnify and hold harmless, including reasonable attorneys' fees, the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or for loss of or damage to property or injury to persons occurring on or about the above described premises arising out of or by reason of the execution or the performance of the services provided in accordance with this agreement. The City shall not be liable to any extent for, nor will the tenant make any claim against the City for or on account of any injury, loss or damage resulting from the tenant's property or use thereof, including any claims by third parties. B) The tenant is required to maintain insurance coverage required by Minnesota Statutes 360.59 Subd. 10, as it may be amended from time to time. In addition, tenant shall maintain insurance covering liability, bodily injury and property damages arising out of the use of the premises where the aircraft is stored in the amount of one million dollars ($1,000,000) per occurrence with one million dollars ($1,000,000) aggregate. C) Tenant waives subrogation rights against the City, except with regard to the City's gross negligence. D) Tenant must ensure the City is provided notice of current certificates of insurance, policy cancellations or renewals, changes in coverage, or other actions related to insurance coverage. Occupants agree to provide the City proof, upon request, that adequate coverage is in force. E) The tenant shall obtain and provide upon request verification of all licensure requirements of the City of Hutchinson, State of Minnesota and/or the United States Government to legally comply with this agreement. 10. Transferring, subletting, selling: Should the tenant vacate the hangar for any reason, the City shall have first right refusal to purchase the hangar on reasonable terms, considering the market value of the hangar. The tenant shall not transfer, sublet or sell any interest in this agreement or in the improvements located on the property without first obtaining the written consent of the City, which consent shall not be unreasonably withheld provided the proposed assignee, subtenant or purchaser can demonstrate the ability and sufficient business record that it can carry out the terms of this agreement and has not been in any situation or condition that the City finds objectionable. Failure to obtain written consent shall be sufficient grounds for terminating this agreement without obligation of the City to the tenant. 11. Amendments: This agreement shall not be amended except by written document signed by all parties to this agreement. 12. Discrimination provision: The tenant, in the use of the Hutchinson Municipal Airport, shall not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and the tenant further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 13. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting the tenant relative to the use or occupancy of the tenant. 14. Recording the Lease: Upon completion of the building, a survey will be conducted and a legal description will be attached hereto and become part of the agreement. The lease will be recorded at the McLeod County Recorder's Office, and such fees as are required shall be paid by the tenant. 15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and the venue for any causes of action shall be McLeod County, Minnesota. 16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is responsible for notifying the City of mailing address changes. If to the City: City of Hutchinson Airport Manager Hutchinson Municipal Airport — Butler Field 111 Hassan St SE Hutchinson, MN 55350 If to the tenant: Troy Pullis 701 Shady Ridge Rd NW Hutchinson, MN 55350 TENANT: Troy Pullis: (Tenant) Dated: Subscribed and sworn to before me this day of 12021 Notary Public of the State of Minnesota My commission expires: 7 CITY OF HUTCHINSON: 0 Attest: Dated: Dated: (Gary Forcier, Mayor) Subscribed and sworn to before me this day of 12021 Notary Public of the State of Minnesota My commission expires: (Matt Jaunich, City Administrator) Subscribed and sworn to before me this day of 12021 Notary Public of the State of Minnesota My commission expires: The tenant is leasing Private General Aviation Hangar Lot #1694, the southernmost general aviation lot located in the westernmost row of municipal hangar lots, identified by the City. Appurtenances required for utility provision shall be placed upon leased space in a manner consistent with existing regulations. See attached map entitled "General Aviation Lots". THIS INSTRUMENT WAS DRAFTED BY: Marc A. Sebora Hutchinson City Attorney 111 Hassan St. SE Hutchinson, MN 55350 (320) 587-5151 Attorney ID # 0251239 Tax Statements for the property described in this instrument should be sent to: Tenant: Troy Pullis 701 Shady Ridge Rd NW Hutchinson, MN 55350 HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Water Meter purchase - Phase 2 Agenda Item: Department: Water Utility LICENSE SECTION Meeting Date: 9/10/2024 Application Complete N/A Contact: Mike Stifter/Eric Levine Agenda Item Type: Presenter: Mike Stifter/Eric Levine Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Water Utility has budgeted for a multi-phase/year water meter replacement project. With Phase 1 approaching completion, Phase 2 is scheduled to begin still this year with a budget of $450,000. Staff would again purchase the meters directly, utilizing the contracted vendor, HydroCorp, for the installation. Staff are requesting to spend up to $175,000 to purchase our standard meter from Core and Main. Core and Main is the Sensus representative for this territory and no other company is allowed to sell Sensus products in this area. Our water meters and transmitters are Sensus. More importantly, HUC metering equipment, including the TGB equipment at the water towers is Sensus. HydroCorp staff will also conduct the Lead -Copper as well as Cross-Connect/Sump Pump survey again with this installation. Residents will also be left with indoor and/or outdoor vacuum breakers if needed. All of this has been done at no charge to the resident at this time. BOARD ACTION REQUESTED: Approval to purchase water meters for Phase 2-water meter project. Fiscal Impact: $ 175,000.00 Funding Source: Water Utility FTE Impact: 0.00 Budget Change: No 0 Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: $ 450,000.00 Total City Cost: $ 450,000.00 Funding Source: water Utility Remaining Cost: $ 0.00 Funding Source: N/A c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. 2024 Spooky Sprint Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 9/10/2024 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The 15th Annual Spooky Sprint Committee is requesting permission to conduct a 5k run and a 1/2 mile sprint beginning and ending near Library square. The event would take place on October 26th, 2024. The event will require assistance from Police, Parks and Streets. Once again the committee is asking for 1 st Ave. S to be closed from the intersection with Main St to the intersection with Hassan St. for the duration of the event. I have attached the request letter and maps from Mr. Jason Werowinski. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 0.00 Funding Source: Police Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Jason Werowinski 16650 206t" Circle Hutchinson, MN 55350 August 26th, 2024 Hutchinson City Council 111 Hassan ST SE Hutchinson, MN 55350 Re: 5K Family Run and Walk in Hutchinson on Saturday October 26th, 2024 To The Members of the Hutchinson City Council, I am writing today regarding the 15t" annual Spooky Sprint event we are planning for Saturday October 26th 2024, in Hutchinson. The event is a 5k (3.1 mile) family fun run and walk with a start time of 9AM. The proceeds of this run will go to the REACH programs at the Hutchinson Schools. We want to take advantage of a great resource in town, the area around the library (Library Square). As such, we would like to start and end this race there, on 1" Ave SE. We realize that having a 3 mile run throughout the city may cause disruption, so we are attempting to run on city streets for about 20% of the total run distance. The remainder would be run on the Luce Line Trail (obtaining a permit for use from the DNR). Our goal is to offer 2 runs, a 5k run and walk, and a % mile dash for children. The % mile dash will begin at 9:15AM, the 5k run and walk will begin at 9:30AM. Each participant will be required to sign a waiver stating the following: "I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any injury I may suffer." I am attaching a map of the proposed courses. I have met with Sergeant Nagel about the course and modified it as suggested. I am seeking approval for closure of 1" Ave SE for this run. We will also be running down Adams Street towards the Luce Line, but our belief is that Adams will not need to be closed off. We will be using cones to create a separation lane on Adams. As I stated, I have discussed this with Sergeant Nagel. So, in essence, the matter before the Council on this issue is the approval or denial for the Police Department to use their discretion to close/block 1" Ave SE for some period of time on Saturday October 26th, 2024. We understand there may be costs associated with this traffic control and have accounted for this in our budget. We are looking forward to this event in Hutchinson, and to continuing it in the years to come. Sincerely, Jason Werowinski Proposed Course - Spooky Sprint 5K There and Back Style Run _ 2 0 on hgre Yd Are MV rS hp 41.121 r �r.er�Ti u. a Yr• . 90p1h � ;r'` PyY NA .k•""`•} Jaye. P W", ibnlr Pert ;, x.�kr, " z All YrV 1.1 .t �r NE N r; L.i i•�.nl M1Yr W„hingron A,W W-h,.Y.-A-t Y W. `S_ .i"Nr[SN c, X Otlb 'Pbm0 rJ. SSW Namm�y In SA' 1,1 Ave SW - - _ a Pk m sA ,n7 A.r •-:u. ..'j ]rd Ave-SIA [_ Hnnenfry - C Schad Znd Ave SW © 1 ^ z Ind Ave SE 7m1 Are 5E — N ]f qN o S.,h NO A,, SW yd Are SE o 3rd A- SE is r i.,dr-r A,r'-A Irlh lV'lwaa• - •• 2 Slh Ave 4F Qe pa` c7 I F ? 5 lhq✓e� E SP ,NWCro. River �' O 22 U 15 arh Ake NE Recreational 3rtl Ave NW c1r�- 3rd Ave NW 22 t,Area Pxv+Y NW Les Kouba Gld Scoud hi'ernans (D Park A' Trvn _ Perk F'a ay n hgke LVAs �`°�— McLe`otl County 'vF Bo' sr>"T„n Riverside veterans __eura Ja cee pa* pve Nw—�� Memorial Park tdi"e NW U 41 1st Ave NW 1 West Q Turnaround R ver"ark o Les Kouba. Pk" - � E Washington Ave Washington Ave � - coo We SW Vc S N N 52 N N % �sW Harmony Ln Sw 1st Ave SW� Q'rtr. Ir Z T tst Ave n ' "a 2 N 2nd Ave SW County Hwy 2nd Ave SW County Hwy? Start/Finish fe 2nd Ave SE G = m 3rd Ave SW to Levers Ave SW Lewis Ave SW 3td Ave SW N m n m South Park 31d Ave SW m 3rd Ave SE 31d r rvayden Ave SW N 4th Ave SW = 411, Fve SW 4M Ave SW 4th Ave SW Faun l•.tMnian 4th Ave SE CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 8/28/24 - 9/10/24 Check Date Check # Name Description Amount 8/23/2024 EFT EFTPS Payroll Report 8/4/24 - 8/17/24 83,862.91 8/23/2024 EFT MN Dept of Revenue Payroll Report 8/4/24 - 8/17/24 16,573.16 8/23/2024 EFT MNDCP Payroll Report 8/4/24 - 8/17/24 325.00 8/23/2024 EFT Child Support Payroll Report 8/4/24 - 8/17/24 1,079.82 8/23/2024 EFT UNUM Voluntary Insurance Payroll Report 8/4/24 - 8/17/24 341.77 8/23/2024 EFT PERA Payroll Report 8/4/24 - 8/17/24 62,714.26 8/23/2024 EFT Further HSA Payroll Report 8/4/24 - 8/17/24 16,643.62 8/23/2024 EFT Mission Square Payroll Report 8/4/24 - 8/17/24 4,977.78 8/23/2024 EFT VOYA Payroll Report 8/4/24 - 8/17/24 260.00 8/23/2024 117072 Manual Employee Check Payroll Report 8/4/24 - 8/17/24 513.62 8/23/2024 117073 Manual Employee Check Payroll Report 8/4/24 - 8/17/24 444.87 8/23/2024 117074 Manual Employee Check Payroll Report 8/4/24 - 8/17/24 266.00 8/23/2024 117075 HART Payroll Report 8/4/24 - 8/17/24 499.02 8/23/2024 117076 LELS Union Dues Payroll Report 8/4/24 - 8/17/24 352.50 8/23/2024 117077 MNPEA Payroll Report 8/4/24 - 8/17/24 672.00 8/23/2024 117078 UNUM Life & ADD Insurance Payroll Report 8/4/24 - 8/17/24 1,004.90 8/29/2024 117079 BS&A SOFTWARE ANIMAL LICENSING - POLICE 412.86 9/10/2024 117080 BERRY, DAWN UB REFUND 62.69 9/10/2024 117081 FOX, MICHAEL UB REFUND 39.23 9/10/2024 117082 HOWE, KIMBERLY UB REFUND 65.64 9/10/2024 117083 LAFOLLETTE, LINDA & WILLIAM UB REFUND 38.22 9/10/2024 117084 MULDER, KEVIN UB REFUND 64.35 9/10/2024 117085 RASMUSSEN, BOB UB REFUND 112.07 9/10/2024 117086 ROBB, KATIE UB REFUND 95.54 9/10/2024 117087 SCHMOLL, COLLEEN UB REFUND 185.82 9/10/2024 117088 SCHUMANN, CAROLYN UB REFUND 74.90 9/10/2024 117089 TRUE, KEVIN UB REFUND 2.88 9/10/2024 117090 WOCKEN, SUSAN UB REFUND 62.82 9/10/2024 117091 A & K REPAIR INC ELECTRIC MOTOR FOR HVAC - ARENA 225.00 9/10/2024 117092 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 3,687.65 9/10/2024 117093 ACE HARDWARE - 1790 SHOP SUPPLIES - FIRE 70.24 9/10/2024 117094 ACE HARDWARE - 1825 WASP SPRAY, VELCRO - POLICE 16.98 9/10/2024 117095 ADVANCED ENGINEERING & ENVIRONMENTA SCADA MAINTENANCE - WATER/WWTP 4,892.00 9/10/2024 117096 AEM MECHANICAL SERVICES INC WATER PIPE REPAIR - HATS 521.84 9/10/2024 117097 ALEX AIR APPARATUS 2 LLC ANNUAL BREATHING AIR QUALITY TEST - FIRE 1,130.83 9/10/2024 117098 AMERESCO INC MICROINVERTERS -WWTP 21,300.00 9/10/2024 117099 AMERICAN PRESSURE INC TRIGGER GUN - HATS CAR WASH 57.95 9/10/2024 117100 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,052.35 9/10/2024 117101 ASIJET AGLLC FUELCREDIT- AIRPORT 88.62 9/10/2024 117102 AUTOVALUE- GLENCOE 0-RINGS/CLEANERS-HATS 351.78 9/10/2024 117103 B & C PLUMBING & HEATING INC PLUMBING REPAIR AQUATIC CENTER 2,696.40 9/10/2024 117104 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 2,142.61 9/10/2024 117105 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 1,515.78 9/10/2024 117106 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 323.74 9/10/2024 117107 BOLTON & MENK INC LAKES AND RIVERS- ENG 14,104.00 9/10/2024 117108 BRAUN INTERTEC CORP MATERIALS TESTING - ENG 2,219.30 9/10/2024 117109 BREAKTHRU BEVERAGE MN WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 30,509.97 9/10/2024 117110 C & H SPORT SURFACES INC NORTH PARK VANDALISM AND PICKLEBALL LINES - PARKS 10,495.00 9/10/2024 117111 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 60,096.84 9/10/2024 117112 C-AIRE INC PM ON BAGGER AIR COMPRESSOR - CREEKSIDE 2,449.53 9/10/2024 117113 CENTRAL HYDRAULICS PARTS, REPAIRS - PARKS 932.73 9/10/2024 117114 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 403.64 9/10/2024 117115 CIT SEWER SOLUTIONS FORCE MAIN REPAIR -SCHOOL RD - WWTP 57,431.36 9/10/2024 117116 COMMISSIONER OF TRANSPORTATION MATERIALS TESTING - PW 698.60 9/10/2024 117117 CORE & MAIN LP METERS & PARTS - WATER 79,208.30 9/10/2024 117118 CREEKSIDE SOILS MULCH, BITCON - PARKS 406.72 9/10/2024 117119 CROW RIVER WINERY COST OF GOODS SOLD - LIQUOR HUTCH 2O5.20 9/10/2024 117120 D. ERVASTI SALES CO LLC VMF MATERIALS FOR FIELD - PARKS 459.90 9/10/2024 117121 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 72,682.50 9/10/2024 117122 DODGE OF BURNSVILLE 2025 RAM 1500 TRADESMAN QUAD V6 4X4 - WATER 38,245.00 9/10/2024 117123 E2 ELECTRICAL SERVICES INC PEDESTRIAN CROSSING @ SUNSET/SOUTH GRADE RD 20,470.57 9/10/2024 1117124 1 EMERGENCY APPARATUS MAINT LADDER 1 ANNUAL SERVICE - FIRE 818.36 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 8/28/24 - 9/10/24 Check Date Check # Name Description Amount 9/10/2024 117125 EWERT BROS INC TELEVISE SEWERS - WWTP/STORMWATER 8,033.40 9/10/2024 117126 FARM -RITE EQUIPMENT REPAIRSTOBRUSHCATATTACHMENT-PARKS 379.26 9/10/2024 117127 FASTENAL COMPANY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 788.19 9/10/2024 117128 FLOER CARPENTRY LLC HS GIRLS LOCKER ROOM REMODEL - ARENA 10,000.00 9/10/2024 117129 HAUG IMPLEMENT CO PRO GATOR REPAIRS - PARKS 552.68 9/10/2024 117130 HAWKINS INC CHEMICALS & CHEM PRODUCTS - MULTIPLE DEPTS 10,194.33 9/10/2024 117131 HILLYARD / HUTCHINSON REPAIRS, SUPPLIES - MULTIPLE DEPTS 461.57 9/10/2024 117132 HJERPE CONTRACTING REPLACE BROKEN GATE VALVE - WATER 9,162.72 9/10/2024 117133 HOISINGTON KOEGLER GROUP INC DOWNTOWN PLAN 12,988.99 9/10/2024 117134 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 905.65 9/10/2024 117135 HUTCHINSON CHAMBER & TOURISM JUL LODGING TAX 19,006.72 9/10/2024 117136 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 174.98 9/10/2024 117137 HUTCHINSON WHOLESALE #1552 BELTS - ARENA 210.10 9/10/2024 117138 HUTCHINSON, CITY OF WATER BILL - LIQUOR HUTCH 179.28 9/10/2024 117139 INTERSTATE BATTERY SYSTEM OF MPLS BATTERIES - HATS 279.90 9/10/2024 117140 JAYTECH INC COOLING TOWER TREATMENT PARTS, CHEMS -ARENA 6,071.02 9/10/2024 117141 JMS CONCRETE CONCRETE WORK NEAR PARK ELEM TENNIS COURTS 12,750.00 9/10/2024 117142 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 49,967.86 9/10/2024 117143 KAHL, DENNIS MOWING SERVICES - STORMWATER 575.00 9/10/2024 117144 KERI'S CLEANING & HANDYMAN SERVICES CLEANING - MULTIPLE DEPTS 2,267.00 9/10/2024 117145 KRANZ LAWN & POWER CHAIN SAW, MOWER PARTS - MULTIPLE DEPTS 2,431.93 9/10/2024 117146 L & P SUPPLY CO MS962T SOLENOID KIT, FUEL PUMP PARTS - STREETS 420.25 9/10/2024 117147 LANO EQUIPMENT OF LORETTO SHOOT FOR TORO SLIDER MOWER - PARKS 350.00 9/10/2024 117148 LAWSON PRODUCTS INC PAINT/WASHERS/LOCKNUTS - HATS 760.00 9/10/2024 117149 LTP ENTERPRISES CHLORINE PUMPS - WATERPARK 2,475.00 9/10/2024 117150 LYNN LEMBCKE CONSULTING BODY CAMERA AUDIT- POLICE 1,250.00 9/10/2024 117151 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS - MULTIPLE DEPTS 2,259.80 9/10/2024 117152 MCLEOD COUNTY HHW RECYCLE HHW - POLICE 10.00 9/10/2024 117153 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES - MULTIPLE DEPTS 104.33 9/10/2024 117154 MIDWEST MACHINERY CO MOWER DECK PARTS - WATER 102.58 9/10/2024 117155 MIES OUTLAND INC 2023 POLARIS RANGER SERVICE - FIRE 474.94 9/10/2024 117156 MINI BIFF PORTA TOILET RENTAL- MULTIPLE DEPTS 735.93 9/10/2024 117157 MINNESOTA DEPT OF HEALTH STATE FEE - WATER CONNECTIONS 12,512.00 9/10/2024 117158 MINNESOTA OFFICE OF ADMIN HEARINGS ANNEXATION FEE - P/Z 100.00 9/10/2024 117159 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 1,410.40 9/10/2024 117160 MORGAN CREEK VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 339.60 9/10/2024 117161 MOTION PICTURE LICENSING CORPORATIO MOVIE LICENSE 10/2024-10/2025 - SR CTR 448.77 9/10/2024 117162 MOUNTAIN WEST LLC CEDAR MULCH BULK - CREEKSIDE 4,290.00 9/10/2024 117163 MRPA MRPAANNUALCONFERENCE 2024- PARK &REC 1,548.00 9/10/2024 117164 MUNICIPAL EMERGENCY SERVICES INC PCARD SAE, COMPRESSOR INSTALL, PARTS - FIRE 1,824.20 9/10/2024 117165 MYGUY INC CAR WASH SOAP - HATS 2,038.00 9/10/2024 117166 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 715.94 9/10/2024 117167 PARK NICOLLET CLINIC CAM - EVENT CTR 1,500.00 9/10/2024 117168 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,264.00 9/10/2024 117169 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 4,518.88 9/10/2024 117170 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 33,787.22 9/10/2024 117171 PIONEERLAND LIBRARY SYSTEM 3RD QTR FUNDING REQUEST- LIBRARY 49,716.25 9/10/2024 117172 PLUNKETTS PEST CONTROL PEST CONTROL -ARENA 114.37 9/10/2024 117173 PREMIUM WATERS BREAKROOM WATER - PARKS 57.74 9/10/2024 117174 R & R EXCAVATING 2024 STREET IMPV PROJECTS 552,090.26 9/10/2024 117175 REDEEMING ACRES LLC RIVERSIDE GOAT GRAZING PER MNDNR PRAIRIE GRANT 250.25 9/10/2024 117176 REINER ENTERPRISES INC ST. CLOUD HAULING -CREEKSIDE 10,050.00 9/10/2024 117177 REVIER WELDING MS198T TAI LGATE/H ITCH RPR- STREETS 2,252.16 9/10/2024 117178 ROLLING FORKS VINEYARDS COST OF GOODS SOLD - LIQUOR HUTCH 312.00 9/10/2024 117179 RUNNING'SSUPPLY CONDUIT CLAMP - FIRE 16.35 9/10/2024 117180 SCOTT'S LAWN SERVICE MOWING - STORM WATER 135.00 9/10/2024 117181 SHORT-ELLIOT-HENDRICKSON INC VARIOUS ENGINEERING SERVICES 6,114.00 9/10/2024 117182 SIGNATURE MASONRY INC CEMENT FOR DOG PARK UNLEASHING AREA - PARKS 5,400.00 9/10/2024 117183 SMALL LOT WINE AND SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 258.98 9/10/2024 117184 SNAP -ON INDUSTRIAL HATS TOOLS SOFTWARE UPDATE 1,495.74 9/10/2024 117185 SOIL CONTROL LAB FINISHED COMPOST STA - CREEKSIDE 1,137.00 9/10/2024 1117186 ISOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 35,339.32 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE 8/28/24 - 9/10/24 Check Date Check # Name Description Amount 9/10/2024 117187 ST. CLOUD REFRIGERATION INC UNIT REPAIRS -ARENA 1,843.65 9/10/2024 117188 STANDARD PRINTING-N-MAILING POSTAGE, BILLS, SUPPLIES - MULTIPLE DEPTS 2,105.99 9/10/2024 117189 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 235.14 9/10/2024 117190 STREICH TRUCKING CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 3,145.00 9/10/2024 117191 SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH 1,188.00 9/10/2024 117192 SYLVESTER CUSTOM GRINDING INC BRUSH MULCH, GROUND LOGS/BRUSH - CREEKSIDE 40,025.76 9/10/2024 117193 TERMINAL SUPPLY CO CABLES/WIRE, ROCKER SWITCHES - HATS 861.09 9/10/2024 117194 T-MOBILE PHONE SERVICES - MULTIPLE DEPTS 2,718.85 9/10/2024 117195 TRI COUNTY WATER SOFTENER SALT - ARENA 172.90 9/10/2024 117196 VOID VOID - 9/10/2024 117197 ULINE CONCESSIONS SUPPLIES - REC 423.16 9/10/2024 117198 UNITED PACKAGING & DESIGN SLIP SHEETS - CREEKSIDE 10,110.00 9/10/2024 117199 USA BLUE BOOK AMMONIATNT-WWTP 678.90 9/10/2024 117200 VESSCO INC WATSON MARLOW TUBING -WATER 954.27 9/10/2024 117201 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 27,047.00 9/10/2024 117202 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 770.45 9/10/2024 117203 VIKING SIGNS & GRAPHICS INC SIGN - STREET PROJECT 100.00 9/10/2024 117204 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 1,024.25 9/10/2024 117205 VIVID IMAGE FB ADVERTSING - EDA 791.00 9/10/2024 117206 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 9,226.85 9/10/2024 117207 WILSON'S NURSERY INC PERENNIAL PLANTS FOR FIREMANS PARK 90.25 9/10/2024 117208 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 3,361.05 9/10/2024 117209 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 9,298.53 9/10/2024 117210 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 566.00 9/10/2024 117211 WM MUELLER & SONS 1/4 VIRGIN SAND BLACKTOP - STREETS 2,267.22 9/10/2024 117212 ZARNOTH BRUSH WORKS INC MW496X BROOM REFILL -STORM WATER 1,120.00 9/10/2024 117213 ZEP SALES AND SERVICE SOAP/CLEANERS - HATS 1,057.84 Total - Check Register A: I I $ 1,632,202.53 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Second Reading - Ordinance to Vacate Easement - Second Addition to the Agenda Item: Meadows Department: Planning LICENSE SECTION Meeting Date: 9/10/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The purpose of this request is to vacate a drainage and utility easement located along the interior property line of lots 1 & 2, Block 3 of Second Addition to the Meadows. The proposed structure is a duplex, so an easement isn't needed on the interior property line, as the duplex will be built up to the interior property line on each side of the duplex. Additionally, a structure cannot be built on an easement. Nobody from the public spoke regarding this request. There were no comments or questions from the Planning Commission. The Planning Commission voted unanimously (4-0) to recommend approval of the vacation of easement. BOARD ACTION REQUESTED: Approve second reading of vacation of easement for Second Addition to the Meadows. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A PUBLICATION NO. 8553 ORDINANCE NO. 24-848 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE AND UTILITY EASEMENT LOCATED IN SECOND ADDITION TO THE MEADOWS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate drainage and utility easements located in the Second Addition to the Meadows, located at Lots 1 and 2, Block 3. Section 2. That the drainage and utility easements to be vacated are described as follows: The 6 foot wide drainage and utility easements along the east line of Lot 1 and the west line of Lot 2, Block 3, SECOND ADDITION TO THE MEADOWS, according to the record plat thereof, McLeod County, Minnesota. Section 3. This ordinance shall take effect from and after passage and publication. Release of the easement is contingent upon the project occurring. Adopted by the City Council this loth day of September, 2024. ATTEST: Matt Jaunich Gary T. Forcier City Administrator Mayor -for- Bonneville Land b Cattle, LLC .aerze -of- Lots 2 & 3, Block 3, SECOND ADDITION TO THE MEADOWS, McLeod County, Minnesota. LEGEND • DENOTEs IRON MONUMENT FOUND O DENOTES IRON MONUMENT SET 800A DENOTES PROPOSED ELEVATION a,1011.2 DENOTES EXISTING ELEVATION DENOTES DIRECTION OF DRAINAGE DENOTES METAL SPIKE AT OFFSET NOTED DENOTES EXISTING CONTOURS DENOTES PROPOSED CONTOURS * BuRDER TO VERIFY HOUSE DIMENSIONS, SEWER DEPTH AND FOUNDATION DEPTH. .;etas F/ _xaone * DRIVEWAYS ARE SHOWN FOR GRAPHIC PURPOSES ONLY. FINAL DRIVEWAY DESIGN AND LOCATION TO BE DETERMINED BY CONTRACTOR - FINISHED GRADE A03ACENT TO HOME SHALL BE 0.5 FEET BELOW TOP OF BLACK EXCEPT AT DRIVEWAY AND PATIO. Eig ;j NOTES - Feld survey was completed by E.G. Rud and Sons, Inc. on 07/09/24. - Bearings shown are on an assumed datum. - Utilities labeled "PROPOSED UTILITIES" are per Wan by Otto Associates signed 5-31-24. - Curb shots are taken at the top and back of curb. NORTH -"n7 .mn3 l0'1„• r.: y ' .10BY.9 / � \ \� �' ieti0 io 16 w/ ate+iii.i r rr r / s/ �'4 /LOT 1 -'t-`•_..�6 b- / (24,571 2Z/'L. t3 ( / J Jat!iwa 'Pip / / ! I ,iwtsc % > 7A BLOCKRit/ % 3 Y _ LOT 2 I �m B BITUMINOUS I SIDEWALK 'O 7.2395 ........... El DIAL: 70.00 X 78.00 = 104.80 (SLAB ON GRADE) PROPOSED ELEVATIONS TOP OF BLOCK = 1079.6 GARAGE FLOOR = 1079.6 LOWEST FLOOR = 1079.6 TOP OF FOOTING = 1076.1 SPIKIff=91075,.fi5t 1.95 FFE/ IV 21,850 SQ. FT.INV I :/ iO139Ti �'/ y / .aotae I i" DROP�PATIO I . o �O/ i / / 'a I hereby certify that this plan, survey or report was Prepared by DATUM: me or under my direct supervision and that I am a duty Licensed Land Surveyor under the laws of the State of Minnesota. 1f. Minneso nsee No. 45356 Dated 9th day of 3uhVr 2024. Jp�6s i PAINTED OSPOT ON CURB j �S� 1/PUKE-1078.03 i-�LL-1.57 FFE "IN'1 / IL iota.;• = Oy /'Fit .�:•.-� o %•.....___..,. 4 16 FL sunwa I NO.24.0752 REVISIONS SCALE: 1" = 30 DATE: 7 2024 professional 92M 5th Ave DRAWN BY: KDN Hutchinson, TOL 02a) 697-2025 DeskRtPDDN Iin CREW: TBD wr-49n — L-B c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Setting the Date for the Annual City Recognition Event/Set Public Meeting Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 9/10/2024 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑� New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of Hutchinson. The last few years, the City Administrator has provided a "State of the City" report to those attending. This event is normally held in the fall of the year at the Hutchinson Event Center. Invited attendees and an adult guest are provided with a complimentary meal. The format for the 2024 event is proposed as follows: 5:30 p.m. Check -in and social time 6:30 p.m. Dinner 7:15 p.m. State of the City presentation/program by City Administrator Jaunich to acknowledge and to thank current employees, recent retirees, and the volunteer board and commission members, and to highlight any notable departmental and employee achievements throughout the past year. The date proposed for the event is Thursday, November 7, 2024. The alternate date would be Tuesday, November 5. It is requested that the Council set a date for the event, set it as a public meeting for the Council, and approve the proposed event format. BOARD ACTION REQUESTED: Consideration of setting the date for the annual City Recognition Event for November 7, 2024, from 5:30 to 8:30 p.m. at the Hutchinson Event Center and setting the event as a public meeting for the Council members to attend. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u HUTCHINSON A CITY ON PURPOSE. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 16, 2024 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The July 16, 2024 Planning Commission meeting was called to order by Chairman Fahey at 5:30 p.m. Members in bold were present Chairman Fahey, Vice Chairman Hacker, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, and Commissioner Janssen. Also present were Dan Jochum, City Planner, Mike Stifter, City Public Works Director, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney, Andrea Schwartz, City of Hutchinson Planning and Building Specialist, Rozanne Johnson, City of Hutchinson Planning and Building Assistant. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED June 18, 2024. Motion by Commissioner Hacker to approve June 18, 2024 meeting minutes. Second by Commissioner Wirt. Motion approved. 4. PUBLIC HEARING A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR PLACEMENT OF FILL WITHIN THE FLOOD FRINGE DISTRICT LOCATED AT 905 ADAMS ST SE. Dan Jochum, City Planner addressed the Commission and introduced 3M representative Joe Nelson. Joe Nelson, 3M representative — gave a brief overview of the project. Mr. Jochum then covered the staff report. Vice Chairman Hacker asked applicant if they are ok with the recommendations given by staff. Applicant noted they are good with the items. Minutes Hutchinson Planning Commission July 16, 2024 Page 2 Jody Steffles, 638 Jefferson St SE, asked if her address would really be affected by this project being that she did receive a notice. It was noted that there should be no affect to her property. Motion by Commissioner Sebesta, second by Commissioner Janssen to close the hearing at 5:42 p.m. Motion by Commissioner Hacker to approve the Conditional Use Permit with 6 staff recommendations. Second by Commissioner Sebesta. Item will be on City Council consent agenda on 07/23/2024. B. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A TATTOO EXTABLISHMENT IN A C-3 ZONING DISTRICT LOCATED AT 35 MAIN ST N. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Alexa Jacobson, applicant for the tattoo establishment. Gave a description of her business, location and reason for wanting to open here in Hutchinson. Commissioner Wirt asked if the primary access will be in the front or back of the building. The applicant noted access would be in the back of the building. Motion by Commissioner Sebesta, second by Commissioner Wirt to close the hearing at 5:47 p.m. Motion by Commissioner Wirt to approve the Conditional Use Permit with 5 staff recommendation. Second by Commissioner Hacker. Item will be on City Council consent agenda on 07/23/2024. S. NEW BUSINESS A. NONE (Mr. Jochum noted that the application for Lot Split was withdrawn from the agenda) 6. UNFINISHED BUSINESS A. NONE 7. COMMUNICATION FROM STAFF A. AUGUST MEETING — application from Bonneville Land & Cattle for a Vacation of Easements B. NEW MEMBER — Karissa Kosek will be joining the Planning Commission in August C. DOWNTOWN PLAN — Mr. Jochum gave un update on the meeting that was held S. ADJOURNMENT Motion was made by Commissioner Wirt, second by Commissioner Hacker to adjourn the meeting, Meeting was adjourned at 5:51 p.m.