08-13-2024HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 13, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 4:00 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat
May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by May, second by Sebesta, to approve agenda as presented. Motion carried unanimously.
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Proclamation — Welcoming Week
Mayor Forcier read a proclamation proclaiming September 13-20, 2024 as "Welcoming Week".
(b) Resolution No. 15758 — Resolution Accepting $3000.00 Donation from Crow River Sno Pros for
Equipment Purchases at Hutchinson Fire Department
Motion by Czmowski, second by Burley, to approve Resolution No. 15758. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 23, 2024
(b) Strategic Planning Session of July 23, 2024
Motion by May, second by Sebesta to approve the minutes as presented. Motion carried
unanimously.
CITY COUNCIL MINUTES —August 13, 2024
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 15756 — Resolution to Sell at Auction Found
Bicycles
(b) Consideration for Approval of Resolution No. 15757 — Resolution to Sell at Auction Unclaimed
Property
(c) Consideration for Approval of Resolution No. 15759 — Resolution to Appropriate Unclaimed
Property to Hutchinson Police Department Use
(d) Consideration for Approval of Closing 200 Block of Hassan Street on September 6, 2024, for
Customer Appreciation Event
(e) Consideration for Approval of Issuing Parade Permit to Hutchinson High School Student Council
on September 13, 2024, for Homecoming Parade
(f) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing
Company on September 28, 2024
(g) Consideration for Approval of Premises Permit Application for Hutchinson Hockey Association,
Inc. at Buffalo Wild Wings Located at 1040 Hwy 15 South
(h) Consideration for Approval of Letter of Support to McLeod County SWCD for Accelerated
Implementation Grant
(i) Consideration for Approval of MNDOT Aeronautics Airport Improvement Grants
1. Drainage Ditch Outlet Cleaning
2. Runway Safety Area Grading Improvements
3. Runway Obstruction Removal
4. Clear Zone Acquisition Plan
0) Consideration for Approval of Micro Surface Asphalt Treatment
(k) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Burley, to approve Consent Agenda I. Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
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CITY COUNCIL MINUTES —August 13, 2024
PUBLIC HEARINGS — NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes iten2s like monthly or annual reports and coniniunications f on2 other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY LEASE AGREEMENT WITH DEROCK CAPITAL GROUP AT 44
WASHINGTON AVENUE WEST
Matt Jaunich, City Administrator, noted that at the last meeting, the City Council approved the
ordinance officially selling the old EOC building to the DeRock Capital Group. As was shared at the
meeting, there was an issue with the deed for the property. It was discovered that the City had
purchased the EOC building in 1956 through a contract for deed. However, the deed transferring the
property to the City was never formally recorded. The City now has to go through the quiet title
action process which will delay the closing with DeRock Capital Group. Due to this delay, the City
has worked with the buyer in drafting a lease agreement allowing them access to the building now to
begin demolition/remodeling work.
Motion by May, second by Burley, to approve lease agreement with DeRock Capital Group at 44
Washington Avenue West. Motion carried unanimously.
10. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOPS
(a) August 27, 2024, at 4:00 p.m. to Review Preliminary Capital Improvement Plan
(b) September 10, 2024, at 4:00 p.m. to Review Preliminary Budget and Tax Levy
Motion by Czmowski, second by Burley, to approve setting budget workshops for August 27, 2024,
and September 10, 2024. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process iten2s.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Nuisance Vegetation Report Through July 2024
MISCELLANEOUS
12. STAFF UPDATES
CITY COUNCIL MINUTES —August 13, 2024
Matt Jaunich — Mr. Jaunich noted that the aquatic center closes this Friday August 16, 2024 due to
staffing. The primary election is today so he encouraged people to vote. He noted that work has begun
on the VMF grandstand project. He lastly noted that he and staff members would like to work on
putting a meeting together with state legislators before the 2025 session begins to discuss several
projects and they may ask for council members' assistance in reaching out to them to get that scheduled.
13. COUNCIL/MAYOR UPDATE
Tim Burley — Council Member Burley noted that the The Wall That Heals will be displayed on Benjamin
Avenue near the EDA's office/building from August 22 — August 25, 2024. He noted that it is open and
displayed 24 hours a day during that time frame. He also noted that there are volunteer opportunities
available as well while the project is in town.
Gary Forcier — Mayor Forcier read a letter he received noting that the League of Minnesota Cities has
recognized one of Hutchinson's local legislators, Dawn Gillman, as a 2024 Legislator of Distinction.
Chosen legislators are honored for specific actions that aided efforts of Minnesota cities during the past
year's state legislative session.
Mayor Forcier also commended city staff on assisting with all of the community festivals that are held
throughout the year that really boosts the economy of Hutchinson.
ADJOURNMENT
Motion by Czmowski, second by May, to adjourn at 4:20 p.m. Motion carried unanimously.
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