07-09-2024HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, JLTLY 9, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat
May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City
Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that two items need to be added to the agenda. One item is
appointing a Planning Commission member under Item 10.1 and the other is approving a temporary
liquor license for the Minnesota Pottery Festival under Item 10.2.
Motion by Burley, second by Sebesta, to approve agenda with the additional items noted. Motion
carried unanimously.
2. INVOCATION — Hutchinson Evangelical Free Church
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15749 — Resolution Accepting $5000.00 Donation from Hassan Valley Lodge
4109 for Oddfellow Park Equipment
Motion by Burley, second by Sebesta, to approve Resolution No. 15749. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of June 25, 2024
(b) Strategic Planning Session of June 25, 2024
Motion by Czmowski, second by May, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
CITY COUNCIL MINUTES July 9, 2024
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Temporary Liquor License to McLeod County Agriculture
Association August 15-28, 2024 for McLeod County Fair
(b) Consideration for Approval of Issuing Tattoo License to Jennifer Christensen of Something to
Crow About Health Located at 140 Main Street North
(c) Consideration for Approval of Resolution No. 15750 — Resolution Appointing Election Judges
for Primary Election
(d) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Sebesta, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
8. LAKES AND RIVER IMPROVEMENTS PROJECT UPDATE
John Paulson, Environmental/Project/Regulatory Manager, introduced Todd Hubmer of Bolton &
Menk. Mr. Hubmer presented before the Council. Mr. Hubmer explained the work that has been
done for the restoration of Campbell and Otter Lakes. The phase of this project has focused on
reducing the sediment load received by the two lakes from the Crow River and upstream tributaries.
Work has included wetland restoration, stormwater best management practices, riparian and
Lakeshore restoration and an upstream sediment forebay. Additional improvements will require state
permitting prior to implementation. Staff has been meeting with landowners where many of the
restoration and forebay projects will be located. These meetings have prompted revisions to the
project concepts as well as easements, access and land use impacts based due to landowner feedback.
Mr. Hubmer provided design updates for the forebay design as well as stream restoration practices
and sites. Future work includes final permitting and finalizing easements/plans/specifications with
construction scheduled for Winter 2024.
Mr. Hubmer explained the benefits of the sediment forebay location which is outside city limits. It
was noted this is a very large, expensive project that will take many phases and a length of time.
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY 2023 COMPREHENSIVE FINANCIAL REPORT
Justin Juergensen, Assistant Finance Director, presented before the Council. Mr. Juergensen explained
that a workshop was held prior to the Council meeting where a more detailed review of the 2023
audited comprehensive financial report was provided by Abby Schmidt from the City's auditing firm,
Abdo.
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CITY COUNCIL MINUTES July 9, 2024
Ms. Schmidt presented before the Council. Ms. Schmidt provided an overview of the 2023
comprehensive financial report audit results. She reviewed general fund results, other governmental
funds, enterprise funds and key performance indicators. Ms. Schmidt noted there was one instance of
noncompliance with OMB Compliance Supplement requirements which was a requirement for a
specific policy needed for use of federal funds. City staff has already addressed that in 2024.
Ms. Schmidt noted that the City is overall very fiscally responsible and no issues were found.
Motion by Czmowski, second by May, to approve 2023 comprehensive financial report. Motion
carried unanimously.
10. APPROVE/DENY FIRST READING OF ORDINANCE NO. 24-847 — AN ORDINANCE
AUTHORIZING SALE OF MUNICIPALLY -OWNED LAND TO DEROCK CAPITAL GROUP
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the
former Emergency Operations Center building has been for sale for approximately six months with
interest on the property being low. However, the City has received an offer for the building with the
proposed used being for office space. The proposed offer is from DeRock Capital Group for
$200,000. A purchase agreement is included in the Council packet and staff is recommending to
accept the offer.
Motion by May, second by Czmowski, to approve first reading of Ordinance No. 24-847. Motion
carried unanimously.
10.1 APPROVE/DENY APPOINTMENT TO PLANNING COMMISSION
Matt Jaunich noted that a vacancy has been on the Planning Commission since March 2024. Karissa
Kosek has submitted an interest form to serve on the Planning Commission.
Motion by Czmowski, second by Burley, to appoint Karissa Kosek to the Planning Commission to
March 2029. Motion carried unanimously.
10.2APPROVE/DENY ISSUING TEMPORARY LIQUOR LICENSE TO MN POTTERY FESTIVAL
Matt Jaunich noted that the Minnesota Pottery Festival has submitted a temporary liquor license
application for the festival event which is being held July 27 & 28, 2024, at Masonic West River Park.
Motion by Czmowski, second by May, to approve issuing temporary liquor license to MN Pottery
Festival on July 27 & 28, 2024. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
11. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
CITY COUNCIL MINUTES July 9, 2024
a) Public Arts Commission Minutes from April 10, 2024, and May 8, 2024
b) Hutchinson Utilities Commission Minutes from April 24, 2024, and May 29, 2024
(c) Library Board Minutes from May 29, 2024
MISCELLANEOUS
12. STAFF UPDATES
Mike Stifter — Mr. Stifter explained that the water meter replacement project will begin next week. Mr.
Stifter explained the project phases, however if any residents have questions they should call City Center.
Mr. Stifter also provided project updates on Oakland Avenue, Fire Station parking lot, Franklin
Avenue, Washington Avenue and Michael Court. Projects are approximately two weeks behind
however should be finishing up within the next few weeks.
Matt Jaunich — Mr. Jaunich noted that an open house on the Downtown Plan is being held this Thursday
at Art's Place from 5:00-7:00 p.m. He also noted that the next strategic planning session is July 23,
2024, at 3:45 p.m. on public safety.
13. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Czmowski, second by Burley, to adjourn at 6:15 p.m. Motion carried unanimously.
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