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06-25-2024HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 25, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that two items need to be added to the agenda. One item will be added under New Business and is the consideration of approving premises permit applications for gambling permits for American Legion and Hutchinson Youth Basketball Association. The other item he requested was to go into a closed session to consider an offer received on property located at 44 Washington Avenue West. Motion by Czmowski, second by May, to approve the agenda with the additional items. Motion carried unanimously. 2. INVOCATION — Church of Jesus Christ of Latter Day Saints (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Presentation of Minnesota Recreation and Parks Association (MRPA) Award of Excellence — Hutchinson Community Bike Fleet Project Nick Jacobs, PRCE Director of Otsego, representing the MRPA Awards Committee, presented the Award of Excellence for the Hutchinson Community Bike Fleet Project to the City of Hutchinson PRCE Department. Dave Kraemer, representing the Oddfellows, presented a $5000 check to the City of Hutchinson for Oddfellow Park improvements. Matt Jaunich accepted the donation and noted a resolution formally accepting the donation will be on the next Council agenda. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 11, 2024 Motion by Burley, second by Sebesta, to approve minutes as presented. Motion carried unanimously. CITY COUNCIL MINUTES June 25, 2024 CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Fire Station HVAC Improvements (b) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church September 13-15, 2024 (c) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church September 13-15, 2024 (d) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 14, 2024 (e) Consideration for Approval of Agreements with Independent School District 423 i. Grounds Maintenance ii. Use of Facilities iii. Burich Arena (f) Consideration for Approval of Resolution No. 15745 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for McKay's Homestead with Favorable Planning Commission Recommendation (g) Consideration for Approval of Resolution No. 15746 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Franklin Street Addition with Favorable Planning Commission Recommendation (h) Consideration for Approval of Resolution No. 15747 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Move a Single -Family Dwelling From 532 Dale Street to 16 Franklin Street NW and for Residential Use in a C-3 Zoning District with Favorable Planning Commission Recommendation (i) Consideration for Approval of Resolution No. 15748 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Sports Performance Facility in an I-1 Zoning District Located at 945 5th Avenue SE With Favorable Planning Commission Recommendation 0) Claims, Appropriations and Contract Payments — Register A Motion by May, second by Czmowski, to approve Consent Agenda L Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B 2 CITY COUNCIL MINUTES June 25, 2024 Motion by Czmowski, second by May, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 9. HUTCHINSON PICKLEBALL ASSOCIATION PRESENTATION Linda Kuhl, Hutchinson Pickleball Association, presented before the Council. Ms. Kuhl provided a presentation on behalf of the Hutchinson Pickleball Association. Ms. Kuhl spoke of the benefits of pickleball, amongst other things. Ms. Kuhl explained that the Hutchinson Pickleball Association would like to propose a standalone pickleball facility at Oddfellow's Park. She explained that the group's action plan included conducting an informal survey of outdoor court usage, meeting with Lynn Neumann and the PRCE Advisory Board last June on a concept plan, taking soil samples at Oddfellow's Park, and conducting site visits to other community courts. The group has decided on eight dedicated pickleball court designs. Ms. Kuhl stated that Lynn Neumann, PRCE Director, has agreed to do some grant writing in an attempt to obtain funds for the facility. The group intends to fundraise to achieve construction of the pickleball facility. The group is hoping to collaborate with the Park and Recreation Dept. and City Council to build the eight -court pickleball facility. Preliminary construction estimate of the pickleball court facility is $525,000. The cost analysis includes: post -tension concrete, eight -foot perimeter fence with windscreens, six-foot spectator fence, four -foot court divider fence, four -foot swing gate, shade structures with no lighting included at this time. The group's goal would be to have the facility constructed in 2025. Mike McKimm, Hutchinson Pickleball Association, presented before the Council. Council Member May asked if any fundraising efforts had started. Mr. McKimm explained that none have occurred to date. He explained that when potential donors were contacted they asked if the Council had approved the project yet. Because the Council had not formally heard or approved of the project, donors would not commit prior to that occurring. Ms. Neumann explained that the specific grant that is being considered is for up to $350,000. The grant requires that the project be completed within the next year of it being awarded. The grant application also requires a Resolution of Support of the project from the Council. Mr. Jaunich provided a review of the capital improvement plan process and budgeting process. Council Member Czmowski expressed that he is fine with including the project on the CIP, but he would suggest placing it on the back end of it since other projects have been scheduled for the next few years. He noted if grants/fundraising are received sooner than when the project is on the CIP, the project could potentially be moved up on the schedule. If the project is funding fully with grants/fundraising, the Council would be okay not placing it on the CIP. Mr. McKimm noted that the Association would like some commitment from the City Council by putting the pickleball court project on the CIP. 3 CITY COUNCIL MINUTES June 25, 2024 The council members informed the association that the Council will look at different scenarios placing the project on the CIP and including it in future funding plans. 10. ANNUAL MEETING TO RECEIVE COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr. Paulson provided a presentation on the annual review of the Storm Water Pollution Prevention Plan for the City of Hutchinson. The presentation included information on public education and outreach, illicit discharge detection/elimination, construction site stormwater runoff control/issues, post -construction stormwater management, and pollution prevention/good housekeeping. Mr. Paulson spoke about pond cleanout projects, lake/river basin nutrient trading analysis, ongoing MS4 activities, and efforts to seek and evaluate funding sources for lakes and river restoration. In addition, Mr. Paulson spoke about the Minnesota Cities Stormwater Coalition and One Watershed One Plan. 11. CREEKSIDE YEAR END REPORT Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek provided a year end report on Creekside Soils activities for 2023. He provided an update on the Compost it Right! Campaign and reviewed the refuse and compost funds. The refuse fund takes care of the collection and disposal of municipal solid waste and source -separated organics material. The compost fund serves as a drop-off site for compostable and recyclable materials such as logs, brush, yard waste and clean concrete & blacktop at no charge to both residents and contractors. With these materials, Creekside produces, markets, and distributes bulk and bagged compost mixtures and colored mulches to local customers and distributors with a current sales territory of 13 states from the Midwest to the Intermountain West. In addition, Creekside supplies horticultural materials and aggregates when available to various City department projects at reduced costs. Items of note for 2023 included bringing on board the Public Outreach & Education Coordinator position, having a decrease in bagged sales volume by nearly 12% due to the loss of a major customer and crushing approximately 20,000 tons of bit -con making it available for purchase in 2024. Mr. Kosek noted that objectives for 2024 include constructing and implementing a new composting system and equipment for source -separated organics material processing, continuing establishment of a "baseline" for outreach efforts for the curbside source -separated organics material and finding a home for an abundance of wood mulch due to the loss of a major customer in 2023. UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY EXTENDING TEMPORARY SUSPENSION OF CITY ORDINANCE 93.41 (ANIMAL KEEPING RESTRICTIONS) TO SEPTEMBER 15, 2024, FOR PRAIRIE RESTORATIONS IN HUTCHINSON PARKS Lynn Neumann, PRCE Director, presented before the Council. Ms. Neumann explained that in November 2023, the City Council approved the temporary suspension of city ordinance 93.41 (animal keeping restrictions) from May 1 — July 31, 2024, for the "Goats on the Go" prairie restoration program in city parks. Due to the exceptionally wet spring and summer, the goat grazing project has been delayed. The grazing has been completed in Roberts Park but with the recent heavy rains, Miller's Woods Park and Riverside Park need time to dry before the goats can be placed there for grazing. In addition, the program will allow for additional grazing in East River Park. This delay 11 CITY COUNCIL MINUTES June 25, 2024 requires an extension of the ordinance suspension. Staff would like to extend the program through September 15, 2024, and therefore is requesting that the temporary suspension of the ordinance be extended until then. Motion by Burley, second by Czmowski, to approve extending temporary suspension of City Ordinance 93.41 to September 15, 2024, and include East River Park for "Goats on the Go" prairie restoration program. Motion carried unanimously. 13. APPROVE/DENY RESCHEDULING OF THE AUGUST 13, 2024, CITY COUNCIL MEETINGS Matt Jaunich, City Administrator, noted that the August 13, 2024, City Council meeting is on primary election day and no public meetings may be held between 4:00-6:00 p.m. In addition, a strategic planning session was scheduled to be held that same day, so the time or date of that will need to be rescheduled as well. Motion by Czmowski, second by Forcier, to approve rescheduling August 13, 2024, City Council meeting to 4:00 p.m. and cancel the strategic planning session scheduled for that day and reschedule for a different date. Motion carried unanimously. 13. 1 APPROVE/DENY PREMISES PERMIT APPLICATIONS FOR AMERICAN LEGION POST 96 AND HUTCHINSON YOUTH BASKETBALL ASSOCIATION AT 1000 HWY 7 WEST Melissa Starke, City Clerk, explained that the American Legion Post 96 and Hutchinson Youth Basketball Association have submitted premises permit applications to conduct gambling at 1000 Hwy 7 West where Flank Bar and Char will be located. The application process takes at least 30 days, therefore the organizations requested that the applications be considered at tonight's City Council meeting as the restaurant intends to open on August 1, 2024. Motion by May, second by Czmowski, to approve premises permit application for American Legion Post 96 and HYBA at 1000 Hwy 7 West. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for May 2024 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 21, 2024 c) Planning Commission Minutes from May 21, 2024 d) Parks/Recreation/Community Education Board Meeting Minutes from May 6, 2024, and June 3, 2024 MISCELLANEOUS 15. STAFF UPDATES CITY COUNCIL MINUTES June 25, 2024 Tom Gifferson — Chief Gifferson noted that one of the department's part-time police officers has requested to go full-time and he informed the Council that Mikayla Duenow will be starting as a full-time officer effective July 1, 2024. Mayor Forcier talked about electronic bicycles traveling at high speeds on trails. Staff can look at options on how to handle the issue. Mike Stifter — Mr. Stifter noted that improvement projects are approximately two weeks behind. Mr. Stifter also spoke about flooding concerns in the state and there are no major issues within the city. Roberts Road will be fully complete by the end of the week. Matt Jaunich — Mr. Jaunich noted that city offices will be closed on July 4, 2024. He also reminded the council of the audit workshop scheduled prior to the July 9, 2024, City Council meeting at 4:30 p.m. 16. COUNCIL/MAYOR UPDATE Tim Burley — Council Member Burley noted that youth reading programs have increased at the library this summer as well as many other great activities. Dave Sebesta — Council Member Sebesta noted that the Mid Minnesota Development Commission annual meeting was held a few weeks ago. One of their main concentrations is on mobility for users throughout the region. Pat May — Council Member May noted that the Public Arts Commission met last week and all sculptures have been placed along the Sculpture Stroll. Gary Forcier — Mayor Forcier commented that he had received a request by a resident to ask that community members limit light usage at night for the fireflies as it interferes with their mating. Mayor Forcier also provided an update on housing information from the HRA. 17. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DISCUSS SALE OF REAL PROPERTY LOCATED AT 44 WASHINGTON AVENUE WEST Motion by May, second by Burley, to convene into closed session at 6:58 p.m. Motion carried unanimously. Motion by Czmowski, second by May, to reconvene into open session at 7:07 p.m. Motion carried unanimously. ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 7:08 p.m. Motion carried unanimously.