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cp06-25-24SOME HUTCHINSON A CITY ON PURPOSE. CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, June 25, 2024 3:45 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, June 25, 2024, at 3:45 p.m. in the Council Chambers at the Hutchinson City Center, I I I Hassan Street SE, Hutchinson, Minnesota for the following purpose: • Strategic Planning Session (Transportation) Matthew Ja ' , City Administ r DATED: June 20, 2024 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 25, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Church of Jesus Christ of Latter Day Saints (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Presentation of Minnesota Recreation and Parks Association (MRPA) Award of Excellence — Hutchinson Community Bike Fleet Project PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of June 11, 2024 CONSENT AGENDA (The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Fire Station HVAC Improvements (b) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia Catholic Church September 13-15, 2024 (c) Consideration for Approval of Issuing Short -Term Gambling License to St. Anastasia Catholic Church September 13-15, 2024 (d) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire Department Relief Association on September 14, 2024 (e) Consideration for Approval of Agreements with Independent School District 423 CITY COUNCIL AGENDA —June 25, 2024 i. Grounds Maintenance ii. Use of Facilities iii. Burich Arena (f) Consideration for Approval of Resolution No. 15745 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for McKay's Homestead with Favorable Planning Commission Recommendation (g) Consideration for Approval of Resolution No. 15746 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Franklin Street Addition with Favorable Planning Commission Recommendation (h) Consideration for Approval of Resolution No. 15747 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Move a Single -Family Dwelling From 532 Dale Street to 16 Franklin Street NW and for Residential Use in a C-3 Zoning District with Favorable Planning Commission Recommendation (i) Consideration for Approval of Resolution No. 15748 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Sports Performance Facility in an I-1 Zoning District Located at 945 5 h Avenue SE With Favorable Planning Commission Recommendation 0) Claims, Appropriations and Contract Payments — Register A 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. - NONE MMUNICATIONS RE UESTS AND PETITIONS purpose o this portion o the agenda is to provide the ounci with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. HUTCHINSON PICKLEBALL ASSOCIATION PRESENTATION 10. ANNUAL MEETING TO RECEIVE COMMENTS AND INPUT ON THE STORM WATER POLLUTION PREVENTION PLAN FOR THE CITY OF HUTCHINSON 11. CREEKSIDE YEAR END REPORT UNFINISHED BUSYNESS NEW BUSINESS 12. APPROVE/DENY EXTENDING TEMPORARY SUSPENSION OF CITY ORDINANCE 93.41 (ANIMAL KEEPING RESTRICTIONS) TO SEPTEMBER 15, 2024, FOR PRAIRIE RESTORATIONS IN HUTCHINSON PARKS 2 CITY COUNCIL AGENDA —June 25, 2024 13. APPROVE/DENY RESCHEDULING OF THE AUGUST 13, 2024, CITY COUNCIL MEETINGS GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, includingpolicies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for May 2024 �b) Hutchinson Housing & Redevelopment Authority Board Minutes from May 21, 2024 c) Planning Commission Minutes from May 21, 2024 (d) Parks/Recreation/Community Education Board Meeting Minutes from May 6, 2024, and June 3, 2024 MISCELLANEOUS 15. STAFF UPDATES 16. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 11, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff' committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present was Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by May, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — A moment of silence was held in lieu of an invocation. (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Presentation of Facility Safety Award and Facility Operational Award — Hutchinson Wastewater Facility Tim Gratke, Wastewater Facility Manager, presented before the Council. Mr. Gratke informed the Council that the wastewater facility received the George W. Burke, Jr. Facility Safety Award which was received in recognition of the excellence of its active and effective safety program and safety record. In addition, the wastewater facility received a certificate of commendation in recognition of exceptional compliance with its MPCA NPDES/SDS wastewater permit during the 2023 review period. (b) Resolution No. 15742 — Resolution Accepting $1000.00 Donation from Hutchinson Lions Club for Forestry Operations (c) Resolution No. 15743 — Resolution Accepting $3000.00 Donation from Hutchinson Hockey Association for Drink Rail at Burich Arena (d) Resolution No. 15744 — Resolution Accepting $100.00 Donation from McKimm Milk Transit, Inc. for Hutchinson Police Department Future Equipment Purchases Motion by Czmowski, second by May, to approve Resolution Nos. 15742, 15743 and 15744. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunityor members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL CITY COUNCIL MINUTES —June 11, 2024 6. APPROVAL OF MINUTES (a) Regular Meeting of May 28, 2024 (b) Council Workshop of May 28, 2024 Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Granting Permission to Crow River Winery to Dispense Liquor at Upcoming Events: Hutchinson Jaycee Water Carnival — West River Park; Minnesota Pottery Festival — West River Park; Garlic Festival — McLeod County Fairgrounds; Arts & Crafts Fair — Library Square (b) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing Company on July 13, 2024 (c) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest A-C Club on November 8, 2025 (d) Consideration for Approval to Purchase Bag Film for Creekside (e) Consideration for Approval to Purchase Two Squad Cars (f) Consideration for Approval of Second Addition to The Meadows Subdivision Agreement (g) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Burley, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS RE UESTS AND PETITIONS (The purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) UNFINISHED BUSINESS NEW BUSINESS 2 CITY COUNCIL MINUTES — June 11, 2024 GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 8. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from April 22, 2024 MISCELLANEOUS 9. STAFF UPDATES Mike Stifter — Mr. Stifter provided an update on street projects noting that after Water Carnival work will begin on Washington Avenue/Franklin Street. Lynn Neumann — Ms. Neumann spoke on the fountain in Library Square that is out of commission. Ms. Neumann explained that a couple of weeks ago the fountain was vandalized/damaged and is now completely inoperable. A whole new system will have to be put in place. Ms. Neuman noted that since 2015 the City has paid approximately $30,000 in repairs to the fountain due to vandalism/damage. Ms. Neumann also noted that the "Goats on the Go" program has started and began working in Roberts Park last week. The next two parks on the schedule are West River Park and Millers Woods and perhaps additional areas will be included by the end of the season. Marc Sebora — Mr. Sebora noted that City offices are closed on June 19, 2024, in honor of the Juneteenth holiday. 10. COUNCIL/MAYOR UPDATE ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 5:50 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator cR HUTCHINSON CITY COUNCIL Ili I''_bH1NS('PA Request for Board Action A CITY ON PURPOSE. Fire Station HVAC Improvments Agenda Item: Department: Fire LICENSE SECTION Meeting Date: 6/18/2024 Application Complete N/A Contact: Mike Schumann Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Fire Station apparatus bay HVAC project. We are looking to improve ventilation in order to fix humidity problems, improve air quality with active monitoring and automatic ventilation activation, and reduce extreme temperature fluctuations. The first phase of this includes, new ventilation fans, air intakes, controls and Roof Top Dehumidification/heat/cool units (RTU). This is the primary portion of the estimated $75,000 total project cost that was already brought to council utilizing state public safety monies. Note: Future items needed to complete this project will be additional electrical work and roof engeneering/bracing. BOARD ACTION REQUESTED: Consider approving purchase order for AREngh to provide equipment and installation of quoted HVAC project for $65,500.00. Fiscal Impact: $ 65,500.00 Funding Source: State Public Safety Monies FTE Impact: Budget Change: No 0 Included in current budget: Yes 0 PROJECT SECTION: Total Project Cost: $ 75,000.00 Total City Cost: $ 65,500.00 Funding Source: state Public safety Monies Remaining Cost: $ 9,500.00 Funding Source: state Public safety Monies HANICAL Phone:320-587-4003 Fax:320-587-4450 945 5th Ave. S.E. #12 Hutchinson, MN 55350 Foster Mechanical is a Minnesota Corporation 5/14/2024 — Revised 5/31/2024 Proposal Project: HVAC Upgrades Submitted to: Hutchinson Fire Department Scope of Work: Design Build Project for shop ventilation and option for Dehumidification and Cooling. Shop Ventilation: ■ Replace and Relocate two existing exhaust fans 5,600 CFM each • 1— Direct Fired Make up air unit ■ Minimal Duct work in building * CO/NO2 Gas detection system ■ HVAC Controls for purge times schedule and override ■ De-humidistat control - demand ventilation ■ Duct sleeve and drops as needed ■ Insulated curbs • Crane ■ Complete start up and checkout of all equipment Cost. $43,450.00 Deduct for Roof mounted in -take with motorized backdraft damper: $14,530.00 Summer Shop Cooling and Dehumidification Options ■ 2 — Carrier 7.5 Ton Rooftop units ■ Humidi-Miler units made for Dehumidification ■ Direct drive motors ■ 2 stage Cooling • Economizers ■ Gas piping • Smoke detectors • Hail Guards 0 Duct work just into building through roof • Roof Curbs ■ Crane • Registers and grilles • Complete start up and check out ■ Permits Cost: $67,080.00 Cost for one 7.5 Ton Dehumidification Capable Rooftop Unit: $35,400.00 Cost for two 5 Ton Dehumidification Capable Rooftop Units: $54,620.00 Cost for two 5 Ton Standard Rooftop units Heat/Cool Only: $43,640.00 Add to upgrade to Aaon Units: $36,970.00 Stand Alone Dehumidifier option • Supply and install Hi -Dry 195 Dehumidifier Cost. $5,070.00 Added Cost ■ Structural engineering and Structural support for Mechanical equipment, including Roof Angie Supports, installed by (Vos Construction) $7,860.00 (Cost affected by equipment selected) • Mechanical engineering (As required by city) $2,500.00 Exclusions —the following is not included with this proposal: • Electrical work Roofing This proposal may be withdrawn if it is not accepted within 30 days. If you have any questions, please call. By Seth Neumann, Foster Mechanical, Inc. Accepted by Seth Neumann Foster Mechanical, Inc. 945 5th Ave S.E. # 12 Hutchinson, MN 55350 Cell 320-583-2551 seth@fostermech.com Date Date II �e�c 2 gr 9 20 meta,.. , -0.,N5 . Ll 5oD 8�r c4o HEATING 7k-R--:C:O.:::N::D:�TIQW1NG INC P.O. Box 547, Cokato MN 55321 320.286.2020 - 320.286.2323 (fax) info@arengh.com Hutchinson Fire Department 205 3rd Ave SE Hutchinson, MN 55350 4.4 Estimate Date Estimate # 4/10/2024 91369 Description I Total RTU"s: Furnish & Install (2) Trane, 15 Seer, 5 ton RTU's including curbs, low leak economizers hail guards, dehumidification, sensors, and thermostats �i� kiy�- 1���►+a ����.� Furnish & Install insulated duct drops Furnish & Install (4) 12" round by 20' long white duct sox Furnish & Install required gas piping Crane Service Engineered Drawings"{ LyY1 Permits & Inspections Total Ventilation: Demo existing fans and intake louvers Furnish & Install (1) Greenheck, sidewall exhaust fan with weather hood Furnish & Install (1) Greenheck hooded, roof mounted intake with sealed damper and actuator Furnish (1) Armstrong Monitoring control panel and (3) Col Not sensors Total NOTE: Standard lead times for the ventilation equipment is 6-7 weeks. For a 10 day quick build please add $630.00 EXCLUSIONS: Power & control wiring, roofing, structural engineering if required, sales tax Estimates are good for 10 days due to current product shortages and pricing. Total 49,550.00 15,950.00 $65,500.00 Appmved by Date HUTCHINSON CITY COUNCIL H UTCH I NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License/Temp. Liquor License - St. Anastasia Church Department: Administration LICENSE SECTION Meeting Date: 6/25/2024 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ❑✓ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: St. Anastasia Catholic Church has submitted a short-term gambling license application and a temporary liquor license application into administration for review and processing. The applications are for an annual event the church is holding September 13-15, 2024. The applicant has completed the appropriate applications in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license and temporary liquor lilcense to St. Anastasia Catholic Church September 13-15, 2024. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety ` Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol & Gambling Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number aS+-u s, c` o f� L u (,,�I IF E 5251-7 e Address City State Zip Code y 4PO Sb°1 I MN 1SS3S-E7 Name of person making application Business phone Home phone io *t Luake Lo c z a- S87— ioSa Date(s) of event Type of organization j-LQ,yk r- 13 S Q� �-e iVl(,�r 15� Zoz�l Club Charitable [Religious Other non-profit Or• anization fficer's name City State Zip Code W b MN 5s:3S'D Organization officer's name City State Zip Code MN Organization officer's name City State Zip Code MN Organization officer's name City State Zip Code MN Location where permit will be used. If an outdoor area, describe. S+asl�asla- ('d�-hbijG ch.t, BOO L �Icts �'• sr�(��t i C Lk rc), Pa r K; L_ 0 - If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. �dpf l.c, AAu+LA,a APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approvin the license Date Approved _ �[* Fee Amount Permit Date Date Fee Pald City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE; Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONOSTATE.MN.US A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered LAPP lication Type Short Term qqJ/ Date(s) r j 3 12-q SI214 Fee: $30;00 —54- An+g&.si +ADI1C CJ1�crely 320--5.97--(oSb-7 Name Phone Number S11j 'W!ASb/1 17111O Address where regular meeting are held City State Zip Federal or State ID: Day and time of meetings? Is this organization organized under - 0 -7?9 3 -7s e-aj6et 13-15 aws of the State of Ld yes ❑ no How long has the organization been in existence? _ How may members in the organization? What is the purpose of the organization? Qapl ' (k F�', �s fi In whose custody will organization records be kept? ,j 0 -7— P211-09( Name II Dulv Authorized Officer of the Organization Information True Name Residence Address City Date of Birth: a d / ,73 / 19 S4 Place of Birth Month/day/year Have you ever been convicted of any crime other than a traffic offense? If yes, explain: _ T Phone Number sS36-0 State Zip 50--7 - 82-9 -09 (o;5 Phone Number xv-) _SS135-0 State City ❑ yes >ixo Zip P10 State City of Hutchinson Application for Gambling Devices License Page 2 of 3 Designated Gambl IF S"a -7—?29 09(o'�" P True Name Phone Number Residence Address City State Zip Date of Birth: of / 2 ,3 / 14S O Place of Birth: �Q �� u/01 %1 1 /) Month/day/year City State Have you ever been convicted of any crime other than a traffic ❑ yes Ano If yes, explain: How long have you been a member of the organization? Game Information Locatio 1 ` CA k —.S'�' 7— /aS-o Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: .fj. 13 24 through g 241 AM AM Hours of the day gambling devices will be used: From ) 2 To Maximum number of players: _ ,SC? Will prizes be paid in money or merchandise? )(money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? Xyes ❑ no If yes, will a charge be made for such refreshments? yes ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM ` Hours of the day gambling devices will be used: From pM To PM Maximum number of players: Will prizes be paid in money or ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If ves. will a charee be made for such refreshments? ❑ ves ❑ no City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers ofke Or aniz 'on i necessa , list additional names on separate sheet 2tJ apt / I Phs- �/a 1A Name C? L e Si-, S-V3 rn so A Title SS3 S c'� Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address city State zip Officers or Other Persons Paid for Services Information i necessa , list additional names on se arate sheet Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Kyes ❑ no NAuthorized Officer dyes ❑ no W Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of aukorized officer of organization Signature of gamb ing manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: -/- Za --, Date � -i"- k6k Date HUTCHINSON CITY COUNCIL HUTCH I NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License - Fire Dept. Relief Association Department: Administration LICENSE SECTION Meeting Date: 6/25/2024 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ❑� consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Fire Department Relief Association has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on September 14, 2024. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Hutchinson Fire Department Relief Association on September 14, 2024. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PURPOSE. 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered Application Type Ed Short Term Date(s) I / �� Zy — �y / Fee: $30.00 Month/D _ /Year — Months/Year OrRanization Information Hutchinson Fire Department Relief Association 320-587-2506 Name Phone Number 205 31 Ave. SE Hutchinson AN 55350 Address where regular meeting are held City State Zip Federal or State ID: 41-6020435 Day and time of meetings? 211 Monday of the 2" a Month of each guarter Is this organization organized under the laws of the State of Minnesota? dyes ❑ no How long has the organization been in existence? 50+ How may members in the organization? 80 What is the purpose of the organization? Support active and retired members of the HFD In whose custody will organization records be kept? Hutchinson Fire Department — Relief Association Secretary 320-587-2506 Name Phone Number 205 3' Ave. SE Hutchinson MN 55350 Address city State Zi Duly Authorized Officer of the Organization Information Brandon Vik - President 320-587-2506 True Name 5-�- Residence Address Phone Number Hutchinson MN 55350 City State Zip Date of Birth: 12 / 04 / 1984 Place of Birth: Hutchinson MN Month/day/year City State Have you ever been convicted of any crime other than a traffic Vno offense? ❑ yes If yes, explain: City of Hutchinson Application for Gambling Devices License Page 2 of 3 Desi.-nated Gambline Manaeer (Qualified under Minnesota Statute 6349) True Name { v A,VV Hutchinson Residence Address City Date of Birth: _ V 1 f / /o Q Place of Birth: onth/day/yeaT r - Have you ever been convicted of any crime other than a traffic offense? If yes, explain: How long have you been a member of the organization? Game Information Location #1 Hutchinson Fire Department _ Eo 17 -151 -O'l q-.3 Phone Number MN 55350 State Hutchinson City ❑ yes ;S�no 320-587-2506 Zip MN State Name of location where game will be played Phone Number 205 31 Ave. SE Hutchinson MN 55350 Address of location where game will be played City State ip Date(s) and/or day(s) gambling devices will be used: 9 I L[ 2 through Z'f AM AM Hours of the day gambling devices will be used: From To PM Maximum number of player: 500+ Will prizes be paid in money or merchandise? l<money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes no If yes, will a charge be made for such refreshments? ❑ yes ❑ no Game Information Location #2 NONE Name of location where game will be played Address of location where game will be played Date(s) and/or day(s) gambling devices will be used: Phone Number City State through AM Hours of the day gambling devices will be used: From pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charve be made for such refreshments? ❑ ves ❑ no Zip AM n City of Hutchinson Application for Gambling Devices License Page 3 of 3 Officers of the Or anization (jEnecessary, list additional names on separate sheet Brandon Vik President Name Title 14?O3 p11 Hutchinson MN 55350 Residence Address City State Zip Jason Sturges Vice President Name Title 11443 Tagus Ave. Hutchinson MN 55350 Residence Address City State Zip Secretary Name Title Hutchinson MN 55350 Residence Address Cites _ State zip Officers or Other Persons Paid for Services Information (ifnecessary, list additional names on separate sheet Name Title Residence Address City State Zip Name Title Residence Address City State zip Name Title Residence Address City State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager Wxyes ❑ no t% S Authorized Officer Yroyes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized officer of organization Date Signature of gambling manager of organization Date Internal Use Only City Council ❑ approved ❑ denied Notes: c� HUTCHINSON CITY COUNCIL H4 Request for Board Action A CITY ON PURPOSE. 2024-2026 Parks, Recreation and Community Education (PRCE) Agreements with Agenda Item: the City of Hutchinson and Hutchinson Public Schools Department: PRCE LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff M Consent Agenda Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The following PRCE Agreements are set to be renewed: Joint Grounds Maintenance Agreement, Use of Facilities Agreement, and Burich Arena Lease Agreement. These agreements will establish the fees and charges for the period from July 1, 2024, to June 30, 2026 between the City of Hutchinson and Hutchinson Public Schools. Please refer to the attached documents for the three different agreements between the City of Hutchinson and District 423. The proposed changes to the current agreements are highlighted in red. Minor language changes have been suggested to reflect the current terms of the agreement. Additionally, the financial changes proposed for the upcoming two years are also highlighted in red. The Joint Grounds Maintenance Agreement will see an increase from $92,500.00 annually to $101,750.00 annually. This reflects an approximate 10% increase from the previous two-year agreement. This increase is reflective of the increase in labor wages and materials increases we have been experiencing. The Use of Facilities Agreement will remain at $5,000 annually for Baseball/Softball Field Usage and Maintenance. No increase in this fee proposed for the renewal. The Burich Arena Lease Agreement reflects incremental ice rate/facility usage increases in 2024-2025 and 2025-2026 for Practice Ice Hours and Varsity/J.V. Games. See attached agreement for increases. It is recommended to approve the City/School Agreements for the period of July 1, 2024, to June 30, 2026. Once approved by the City Council, these agreements will be presented at the next School Board Meeting for approval. If there are any questions or need for additional information, Lynn Neumann will be available at the City Council meeting. BOARD ACTION REQUESTED: City Council to approve the 2024-2026 PRCE Agreements for Facility Usage, Burich Arena Lease Agreement and Joint Grounds Maintenance Agreement between the City of Hutchinson and Hutchinson Public Schools. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: AN AGREEMENT BETWEEN THE CITY OF HUTCHINSON, MINNESOTA AND HUTCHINSON INDEPENDENT SCHOOL DISTRICT #423 RELATING TO THE ESTABLISHMENT AND OPERATION OF A JOINTLY SPONSORED GROUNDS MAINTENANCE PROGRAM THIS AGREMENT entered into this 1st day of July 2024, between the CITY OF HUTCHINSON, A MINNESOTA MUNICIPAL CORPORATION ("City"), and INDEPENDENT SCHOOL DISTRICT NO.423, MCLEOD COUNTY, MINNESOTA, A MINNESOTA MUTUAL CORPORATION ("School District"). WHEREAS, the School District is organized for the purpose of providing public school education and does provide extracurricular activities for which it maintains expenses; playgrounds, ball athletic facilities and grounds, and practice facilities adjacent to its buildings, parking areas, and sidewalks that it maintains; and WHEREAS, the City is authorized to and does provide and maintain parks, recreation areas, parking areas, and sidewalks adjacent to the building that it owns; and WHEREAS, the School District and the City (collectively called the "Sponsors") within their respective powers, recognizing that through economies of scale, there will be cost savings to both the City and School District through a joint agreement to maintain recreation areas and they desire to cooperate in the establishment of operation of a Joint Grounds Maintenance Program. NOW, THEREFORE, the Sponsors hereby agree with each other as follows: PURPOSE OF AGREEMENT: The Sponsors shall severally, jointly, and cooperatively, pursuant to the broad authority contained in Minnesota Statute §471.59 and other applicable statutes and their respective express and implied powers, establish and operate a Joint Grounds Maintenance Program. The term Joint Grounds Maintenance Program is defined, for the purposes hereof to mean the following: A program of shared equipment, materials and labor between the Sponsors to more effectively and cost efficiently maintain the parks and recreation areas of each of the Sponsors and the parking areas and sidewalks adjacent to buildings owned by the respective Sponsors. 2. To plan and establish a Grounds Maintenance Program for the green areas of the Sponsors to implement a program for mowing; fertilization; herbicide treatment; tree pruning; watering; aeration/top dressing; and stripping of fields. Irrigation on the school district grounds including equipment, parts, and labor needed for additions or replacement will be the school district's responsibility. 3. To plan and establish a program for snow removal -from the parking lots and sidewalks adjacent to the buildings of the Sponsors and to establish a schedule or timetable for such snow and ice removal. (Snow hauling by District) During larger snow events, contracted snow removal services may be called in for support at the discretion of city staff. The School District will pay for contracted snow services. 4. To plan and establish a Maintenance Program for the athletic fields and playgrounds of the Sponsors, ineluding temis eetn4s, baseball/softball fields, and soccer/football/lacrosse fields, which are the real property of the respective Sponsors. 5. Playground inspections will be conducted by City staff. All playground equipment parts and safety surfacing on district property will be replaced by the district. 6. Real property, equipment, supplies, and employees furnished by either party hereto shall remain the property and/or employees of the party so furnishing them, except that nothing herein shall be construed as to prohibit the purchase of grounds maintenance supplies or equipment with the use of joint funds, if so agreed by the parties. LIABILITY INSURANCE: Each sponsor shall maintain public liability insurance coverage upon its public resources, including its land, buildings, machinery, and employees in an amount at least as great as any statutorily imposed exposure. Employees of and machinery and materials owned by the respective sponsors shall be deemed to remain the employee and resource of that Sponsor for insurance and liability purposes. The Sponsors agree to obtain a separate liability insurance policy to insure the Joint Grounds Maintenance Program, if necessary. SUPERVISION OF PROGRAM: All activities of the grounds Maintenance Program shall be under the direct supervision of the Superintendent of Schools and the City Administrator. LENGTH OF AGREEMENT AND WITHDRAWL: This Agreement shall remain in force and effect for a period of two (2) years from July 1, 2024 thru June 30, 2026. However, this Agreement may be terminated by either party hereto by written notice to the other party with at least one (1) year notice prior to the date of desired termination. CONSIDERATION: The School District agrees to provide a cash payment to the City of Hutchinson in the amount of $101,750.00 annually for the term of this Agreement in consideration for the ground program services identified within the Agreement and provided by the City of Hutchinson. This consideration shall be reviewed annually as part of the budget development process. 2 ACCOUNTING: Each party to this Agreement agrees to make all financial documents available for inspection by the other, if requested, with a three (3) day written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by the respective duly authorized officers of the City Council of Hutchinson, Minnesota and School Board of Independent School District No. 423. INDEPENDENT SCHOOL DISTRICT NO. 423 CITY OF HUTCHINSON McLeod County, Minnesota McLeod County, Minnesota School Board Chairperson Superintendent of Schools Attest: School Board Clerk Mayor City Administrator Finance Manager Dated: Dated: AN AGREEMENT BETWEEN THE CITY OF HUTCHINSON, MINNESOTA AND HUTCHINSON INDEPENDENT SCHOOL DISTRICT #423 RELATING TO THE ESTABLISHMENT AND OPERATION OF A JOINTLY SPONSORED GROUNDS MAINTENANCE PROGRAM THIS AGREMENT entered into this 1st day of July 2024, between the CITY OF HUTCHINSON, A MINNESOTA MUNICIPAL CORPORATION ("City"), and INDEPENDENT SCHOOL DISTRICT NO.423, MCLEOD COUNTY, MINNESOTA, A MINNESOTA MUTUAL CORPORATION ("School District"). WHEREAS, the School District is organized for the purpose of providing public school education and does provide extracurricular activities for which it maintains expenses; playgrounds, athletic facilities and grounds, and practice facilities adjacent to its buildings, parking areas, and sidewalks that it maintains; and WHEREAS, the City is authorized to and does provide and maintain parks, recreation areas, parking areas, and sidewalks adjacent to the building that it owns; and WHEREAS, the School District and the City (collectively called the "Sponsors") within their respective powers, recognizing that through economies of scale, there will be cost savings to both the City and School District through a joint agreement to maintain recreation areas and they desire to cooperate in the establishment of operation of a Joint Grounds Maintenance Program. NOW, THEREFORE, the Sponsors hereby agree with each other as follows: PURPOSE OF AGREEMENT: The Sponsors shall severally, jointly, and cooperatively, pursuant to the broad authority contained in Minnesota Statute §471.59 and other applicable statutes and their respective express and implied powers, establish and operate a Joint Grounds Maintenance Program. The term Joint Grounds Maintenance Program is defined, for the purposes hereof to mean the following: A program of shared equipment, materials and labor between the Sponsors to more effectively and cost efficiently maintain the parks and recreation areas of each of the Sponsors and the parking areas and sidewalks adjacent to buildings owned by the respective Sponsors. 2. To plan and establish a Grounds Maintenance Program for the green areas of the Sponsors to implement a program for mowing; fertilization; herbicide treatment; tree pruning; watering; aeration/top dressing; and stripping of fields. Irrigation on the school district grounds including equipment, parts, and labor needed for additions or replacement will be the school district's responsibility. 3. To plan and establish a program for snow removal -from the parking lots and sidewalks adjacent to the buildings of the Sponsors and to establish a schedule or timetable for such snow and ice removal. (Snow hauling by District) During larger snow events, contracted snow removal services may be called in for support at the discretion of city staff. The School District will pay for contracted snow services. 4. To plan and establish a Maintenance Program for the athletic fields and playgrounds of the Sponsors, including baseball/softball fields, and soccer/football/lacrosse fields, which are the real property of the respective Sponsors. 5. Playground inspections will be conducted by City staff. All playground equipment parts and safety surfacing on district property will be replaced by the district. 6. Real property, equipment, supplies, and employees furnished by either party hereto shall remain the property and/or employees of the parry so furnishing them, except that nothing herein shall be construed as to prohibit the purchase of grounds maintenance supplies or equipment with the use of joint funds, if so agreed by the parties. LIABILITY INSURANCE: Each sponsor shall maintain public liability insurance coverage upon its public resources, including its land, buildings, machinery, and employees in an amount at least as great as any statutorily imposed exposure. Employees of and machinery and materials owned by the respective sponsors shall be deemed to remain the employee and resource of that Sponsor for insurance and liability purposes. The Sponsors agree to obtain a separate liability insurance policy to insure the Joint Grounds Maintenance Program, if necessary. SUPERVISION OF PROGRAM: All activities of the grounds Maintenance Program shall be under the direct supervision of the Superintendent of Schools and the City Administrator. LENGTH OF AGREEMENT AND WITHDRAWL: This Agreement shall remain in force and effect for a period of two (2) years from July 1, 2024 thru June 30, 2026. However, this Agreement may be terminated by either party hereto by written notice to the other party with at least one (1) year notice prior to the date of desired termination. CONSIDERATION: The School District agrees to provide a cash payment to the City of Hutchinson in the amount of $101,750.00 annually for the term of this Agreement in consideration for the ground program services identified within the Agreement and provided by the City of Hutchinson. This consideration shall be reviewed annually as part of the budget development process. 4 ACCOUNTING: Each parry to this Agreement agrees to make all financial documents available for inspection by the other, if requested, with a three (3) day written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by the respective duly authorized officers of the City Council of Hutchinson, Minnesota and School Board of Independent School District No. 423. INDEPENDENT SCHOOL DISTRICT NO.423 CITY OF HUTCHINSON McLeod County, Minnesota McLeod County, Minnesota School Board Chairperson Superintendent of Schools Attest: School Board Clerk Mayor City Administrator Finance Manager Dated: Dated: USE OF FACILITIES HUTCHINSON SCHOOL DISTRICT AND CITY OF HUTCHINSON 2024-2026 Recreation Center/Bunch Arena (Dry Floor) It shall be the policy of the School District and the City of Hutchinson to rent the Recreation Center Building and Burtch Arena (dry floor) per the city's City Council approved fee schedule with the rentee providing a minimum of one building supervisor. Baseball/Softball Field Usage It shall be the policy of the School District and the City of Hutchinson that the school district shall pay $5,000 for the usage and maintenance of all related facilities per season for the baseball and softball facilities. This includes material, labor, and use of City facilities and equipment. School District usage will reflect the Minnesota State High School League schedule for games at the respective fields. Practices and games will be scheduled by the School District Activities Director and communicated to PRCE staff. General Guidelines When use of facilities or cancellation is required because of inclement weather, contact should occur by noon with the PRCE Director by the School Activities Director, facilities may be used only upon approval of the above -mentioned directors. Renters shall always follow the approved time schedule. Renters shall assist in setup for activities or for the next activities. Renters shall leave the facilities in good condition. The renter's supervisor of the activity must stay until all participants have left the building/field including emergencies. INDEPENDENT SCHOOL DISTRICT NO. 423 CITY OF HUTCHINSON McLeod County, Minnesota McLeod County, Minnesota School Board Chairperson Superintendent of Schools Mayor City Administrator I LEASE AGREEMENT HUTCHINSON SCHOOL DISTRICT Burich Arena THIS AGREEMENT, made this first day of July, 2024 by the City of Hutchinson, a municipal corporation, hereinafter called First Party, and the Independent School District No. 423 of McLeod County, hereinafter called Second Party, WITNESSETH: WHEREAS, the First Party has assumed the operation and maintenance of Burich Arena, through the guidance and recommendation(s) of the PRCE Advisory Board; WHEREAS, it is the desire of the Second Party to rent Burich Arena for programming to be conducted and sponsored through its physical education program and/or extra -curricular programs; NOW, THEREFORE, in consideration of the premises and the terms and covenants hereinafter set forth, the parties hereby mutually agree as follows: 1. PREMISES: The First Party agrees to lease and hereby does lease, and the Second Party agrees to take and hereby does take Burtch Arena, east rink and west rink. 2. TERMS OF LEASE: This lease shall be from the term of July 1, 2024 through June 30, 2026. 3. RENTAL PAYMENT AND GAME RECEIPTS: The Second Party agrees to pay the First Party a rental payment for the premises as shown below: 2024-25 2025-26 TOTAL TOTAL Approx. Practice Ice 225 hours $210 $215 $47,250 $48,375 Approx. 20 Games Varsity/J.V. $950 $975 $19,000 $19,500 TOTAL $66,250 $67,875 Each yearly total amount will be paid on or before April 1st of 2025 and 2026 respectively. All game admission receipts shall be the property and responsibility of the Second Party. School District Varsity and J.V. games will reflect the schedule set forth by the Minnesota State High School League and the Hutchinson School District Activities Director. The ice rental rates cover the exclusive use of the on -site locker rooms and coaches' rooms provided by the City of Hutchinson. As per the contract, the school district has first priority for all scheduled ice time at Burich Arena under the defined ice rates. 4. DEFINITIONS a. "Ice -time" - The period of time the ice is on the floor of the premises and utilized for hockey games and/or practices. b. "Non -Ice -Time" - The period of time no ice is on the floor and utilization is for sports other than hockey, i.e., tennis, track, softball, soccer, baseball. C. Exclusive use - The time the Second Party is in possession of the premises for "ice -time" and "non -ice -time" use, without interference from the First and/or Second Party(s), except for normal maintenance of the building. 2 5. USE OF FACILITIES: The First Parry agrees to lease the premises for exclusive use at the following designated times and activities. a. The Second Party shall be allotted a minimum of 225 hours of ice time per school year. b. All practice time(s) for Boys Squads and Girls Squads shall be scheduled as agreed upon between the city's PRCE Facility Maintenance Manager and School District Activities Director. C. Game ice time shall be set by schedule. All hockey games shall be Monday through Saturday, excluding holidays. All regularly scheduled hockey games and dates are set forth in a schedule and may be canceled and/or rescheduled only after mutual consultation of the First Party and the Second Party, or their respective representatives. d. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the Second Parry's obligation for rent shall be adjusted on a pro-rata basis and the parry of the first part shall refund within 30 days after termination that portion of the rent covering the period of non-use. If the damage cannot be repaired within 30 days, the Second Parry may exercise the option to terminate. 6. FIRST PARTY RESPONSIBLITIES: a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice -making and cleaning equipment and machines; flooding the ice rinks; cleaning of the ice surfaces; maintaining the parking lot; and the normal maintenance, repair and replacement of dasherboards, goals and nets; and make all necessary structural alterations, repairs and maintenance. b. To provide janitor service for cleaning of the bleacher area, storage area and upper arena areas as needed. C. The City of Hutchinson owns and maintains the concessions stand equipment. The operations of the concessions stand are managed by the Youth Hockey Association. 7. SECOND PARTY RESPONSIBILITIES: a. To provide personnel and supplies for the sale and collection of admission tickets. b. To provide for payment of any Minnesota sales tax for admission. C. To provide towel and laundry service. d. To designate personnel to supervise students at any time the building is being used by students under this agreement, and to designate one individual to be responsible for key(s) for use of the building while in use by its students. Keys will be handed out to the respective coaches for the duration of the high school hockey season. Coaches must turn in their keys at the end of each ice season. e. To be responsible for loss or theft of school and/or personnel property while stored or otherwise within the premises. f. To make all arrangements and/or payment for announcer(s), scoreboard operator(s), referees and supervisory personnel. 3 g. To designate the coach or supervisor for seeing all pieces of equipment and supplies of the school and players are picked up and properly stored in the areas and cabinets, as provided by the First Party, and to see that all students are out of the building by one-half (1/2) hour after close of practice or game. 8. RULES AND REGULATIONS: The rules and regulations of Independent School District No. 423 pertaining to student conduct shall be in effect during all times this building is used by the school. Additional policies governing the conduct of students may be developed as needed by Burich Arena and the school administration. The policies, rules and regulations shall be enforced by school personnel as assigned by the school administration and the city personnel as assigned by the city's PRCE Facility and Maintenance Manager. 9. INSURANCE: The First Party agrees to pay a sum equal to the actual expense for bodily injury and property damage insurance. 10. INDEMNIFICATIONS: The Second Party agrees to save harmless, protect and indemnify the First Parry from any and all claims, not fully covered by Section 9 Insurance, of every kind and nature whatsoever arising out of the personal injury or property damage on the leased premises while it is under control of and being used by the party of the second part. Each party agrees to name the other as an "additional insured party" in liability insurance policies. 11. SUCCESSORS AND ASSIGNS: All provisions of the lease, herein stated, are binding upon the successors or assigns of the respective parties. IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year above written. In presence o£ CITY OF HUTCHINSON BY Mayor BY City Administrator INDEPENDENT SCHOOL DISTRICT NO. 423 BY Chairman BY Clerk I LEASE AGREEMENT HUTCHINSON SCHOOL DISTRICT Burich Arena THIS AGREEMENT, made this first day of July, 2024 by the City of Hutchinson, a municipal corporation, hereinafter called First Party, and the Independent School District No. 423 of McLeod County, hereinafter called Second Party, WITNESSETH: WHEREAS, the First Party has assumed the operation and maintenance of Burich Arena, through the guidance and recommendation(s) of the PRCE Advisory Board; WHEREAS, it is the desire of the Second Party to rent Burich Arena for programming to be conducted and sponsored through its physical education program and/or extra -curricular programs; NOW, THEREFORE, in consideration of the premises and the terms and covenants hereinafter set forth, the parties hereby mutually agree as follows: I. PREMISES: The First Party agrees to lease and hereby does lease, and the Second Party agrees to take and hereby does take Burich Arena, east rink and west rink. 2. TERMS OF LEASE: This lease shall be from the term of July 1, 2024 through June 30, 2026. 3. RENTAL PAYMENT AND GAME RECEIPTS: The Second Party agrees to pay the First Party a rental payment for the premises as shown below: 2024-25 2025-26 TOTAL TOTAL Approx. Practice Ice 225 hours $210 $215 $47,250 $48,375 Approx. 20 Games Varsity/J.V. $950 $975 $19,000 $19,500 TOTAL $66,250 $67,875 Each yearly total amount will be paid on or before April 1st of 2025 and 2026 respectively. All game admission receipts shall be the property and responsibility of the Second Party. School District Varsity and J.V. games will reflect the schedule set forth by the Minnesota State High School League and the Hutchinson School District Activities Director. The ice rental rates cover the exclusive use of the on -site locker rooms and coaches' rooms provided by the City of Hutchinson. As per the contract, the school district has first priority for all scheduled ice time at Burich Arena under the defined ice rates. 4. DEFINITIONS a. "Ice -time" - The period of time the ice is on the floor of the premises and utilized for hockey games and/or practices. b. "Non -Ice -Time" - The period of time no ice is on the floor and utilization is for sports other than hockey, i.e., tennis, track, softball, soccer, baseball. C. Exclusive use - The time the Second Party is in possession of the premises for "ice -time" and "non -ice -time" use, without interference from the First and/or Second Party(s), except for normal maintenance of the building. 2 5. USE OF FACILITIES: The First Party agrees to lease the premises for exclusive use at the following designated times and activities. a. The Second Party shall be allotted a minimum of 225 hours of ice time per school year. b. All practice time(s) for Boys Squads and Girls Squads shall be scheduled as agreed upon between the city's PRCE Facility Maintenance Manager and School District Activities Director. C. Game ice time shall be set by schedule. All hockey games shall be Monday through Saturday, excluding holidays. All regularly scheduled hockey games and dates are set forth in a schedule and may be canceled and/or rescheduled only after mutual consultation of the First Party and the Second Party, or their respective representatives. d. In the event the facility is rendered unfit for hockey use due to fire or any other cause, the Second Party's obligation for rent shall be adjusted on a pro-rata basis and the party of the first part shall refund within 30 days after termination that portion of the rent covering the period of non-use. If the damage cannot be repaired within 30 days, the Second Party may exercise the option to terminate. 6. FIRST PARTY RESPONSIBLITIES: a. To provide all utilities, including heat, light, water, sewer, refuse; maintain all ice -making and cleaning equipment and machines; flooding the ice rinks; cleaning of the ice surfaces; maintaining the parking lot; and the normal maintenance, repair and replacement of dasherboards, goals and nets; and make all necessary structural alterations, repairs and maintenance. b. To provide janitor service for cleaning of the bleacher area, storage area and upper arena areas as needed. C. The City of Hutchinson owns and maintains the concessions stand equipment. The operations of the concessions stand are managed by the Youth Hockey Association. 7. SECOND PARTY RESPONSIBILITIES: a. To provide personnel and supplies for the sale and collection of admission tickets. b. To provide for payment of any Minnesota sales tax for admission. C. To provide towel and laundry service. d. To designate personnel to supervise students at any time the building is being used by students under this agreement, and to designate one individual to be responsible for key(s) for use of the building while in use by its students. Keys will be handed out to the respective coaches for the duration of the high school hockey season. Coaches must turn in their keys at the end of each ice season. e. To be responsible for loss or theft of school and/or personnel property while stored or otherwise within the premises. f. To make all arrangements and/or payment for announcer(s), scoreboard operator(s), referees and supervisory personnel. 3 g. To designate the coach or supervisor for seeing all pieces of equipment and supplies of the school and players are picked up and properly stored in the areas and cabinets, as provided by the First Party, and to see that all students are out of the building by one-half (1/2) hour after close of practice or game. 8. RULES AND REGULATIONS: The rules and regulations of Independent School District No. 423 pertaining to student conduct shall be in effect during all times this building is used by the school. Additional policies governing the conduct of students may be developed as needed by Burich Arena and the school administration. The policies, rules and regulations shall be enforced by school personnel as assigned by the school administration and the city personnel as assigned by the city's PRCE Facility and Maintenance Manager. 9. INSURANCE: The First Party agrees to pay a sum equal to the actual expense for bodily injury and property damage insurance. 10. INDEMNIFICATIONS: The Second Party agrees to save harmless, protect and indemnify the First Party from any and all claims, not fully covered by Section 9 Insurance, of every kind and nature whatsoever arising out of the personal injury or property damage on the leased premises while it is under control of and being used by the party of the second part. Each party agrees to name the other as an "additional insured party" in liability insurance policies. 11. SUCCESSORS AND ASSIGNS: All provisions of the lease, herein stated, are binding upon the successors or assigns of the respective parties. IN WITNESS WHEREOF, the parties have signed this agreement to be effective the day and year above written. In presence o£ CITY OF HUTCHINSON BY Mayor BY City Administrator INDEPENDENT SCHOOL DISTRICT NO. 423 BY Chairman BY Clerk cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Final Plat for McKay's Homestead. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The applicants are requesting to split 410 Lynn Road SW and combine the split portions onto 400 Lynn Road SW and 420 Lynn Road SW so each property owner has a larger lot. These lots were originally platted in the Lynn Addition to Hutchinson in 1913. The Planning Commission held a public hearing on this item on June 18, 2024. Nobody from the public spoke regarding this request. There were no questions from the Planning Commission. The Planning Commission voted unanimously to recommend approval of this item. BOARD ACTION REQUESTED: Approval of Final Plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15745 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR McKAY'S HOMESTEAD. FACTS 1. Daniel & Sarah McKay are the owners of 400 Lynn Rd SW; and, 2. Bernard McRaith is the owner of 410 Lynn Rd SW; and, 3. William & Tara Erickson are the owners of 420 Lynn Rd SW; and, 4. The subject properties are legally described as: 400 Lynn Rd SW— Lot 64, Lynn Addition; 410 Lynn Rd SW — Lot 65 EX S 66', Lynn Addition; 420 Lynn Rd SW — S66' of Lot 65, Lynn Addition. 5. Daniel & Sarah McKay; Bernard McRaith; and William & Tara Erickson have applied for a two -lot final plat, located at 400 Lynn Rd SW and 420 Lynn Rd SW, Hutchinson, MN, to be known as McKay's Homestead. 6. The Planning Commission met on June 18, 2024 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 7. The City Council of the City of Hutchinson reviewed the request at its meeting on June 25, 2024 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of McKay's Homestead subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. APPLICABLE LAW 8. The final plat request meets the following standards as required in Section 153.050 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 9. The requested plat is consistent with the comprehensive plan and applicable ordinances. Findings of Fact — Resolution # 15745 Final Plat — McKay's Homestead Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for McKay's Homestead is approved. Adopted by the City Council this 25th day of June, 2024. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor u _ _ �� �i�".a_i��� �"I A CITY ON PURPOSE. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: June 12, 2024 for June 18, 2024 Planning Commission Meeting Application: Consideration of a Final Plat for McKay's Homestead Applicant: Dan McKay, Bernie McGraith and William Erickson FINAL PLAT FOR McKay's Homestead The applicants are requesting to split 410 Lynn Road SW and combine the split portions onto 400 Lynn Road SW and 420 Lynn Road SW so each property owner has a larger lot. These lots were originally platted in the Lynn Addition to Hutchinson in 1913. i- - - " Indicates property described in this notice 4TH AVE SW Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Plan: Zoning History: Applicable Regulations: Final Plat Analysis: GENERAL INFORMATION R-2 Medium Density Residential 410 Lynn Road SW Vacant Residential Lot Residential R-2 Residential Residential The property was platted in 1913. 400 Lynn Road was redeveloped into a new home about 10-12 years ago. Section 153.050 of the City Code As noted above the purpose of this plat is to split 410 Lynn Road SW and have the split portions added to 400 and 420 Lynn Road SW. Staff does not have any objections to this request and recommends approval. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (no preliminary plat required per 153.100) (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. DE—N A OWNMS) A—G— Kiii B.Y,,ZE.SE PR.IUII. .Zl —1,1 1 l­ -1 1111 K MIll 111111d Ilm 1.1 McKATS HOMESTEAD VICINITY MAP �,�,T,ue, N.=: do,�he�b�y�c�rllluyyllLa�l��h.l,, pLnwa, 1 11 1— "d 1-11 lo-2,ul— o. Er —on ens Ir. 1. Er —on. oe pint .—I. �y N— .y comminian E-- N� P—o. p . . .... .... Elj D,,W. �.n— P —ln,ccmmlccm, cl F­ I I. -I K r. N-- -Y --------------- a II 5 II - — — — — — — — — — — — — — — — — — — — BLOCK I ----------------------------------- na ------- -------------------------------------------------- I Y4r i 3! 6, — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - 11/2' OPEN I NORTH EASEMENT DETAIL Lffiffin T E— M —. . . "T I.ENT 'OR ­ PURPO �F- G Ion soS- IN —IMEI Z=E`E N C 1-- Ens'.Professional Land Surveyors SHEET I OF 1 SHEETS cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Final Plat for Franklin Street Addition. Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The applicants are requesting a lot line adjustment through a final plat. The purpose of the lot line adjustment is to eliminate an encroachment of the garage at 6 Franklin St NW onto 16 Franklin St NW lot. Originally the plan was to move the garage but because of the age and construction type (brick and stucco) it was recommended that the garage not be moved because it likely wouldn't survive the move. The Planning Commission held a public hearing on this item on June 18, 2024. Nobody from the public spoke regarding this request. There were no questions from the Planning Commission. The Planning Commission voted unanimously to recommend approval of this item. Jim Fahey abstained from voting as he is a partner in the project. BOARD ACTION REQUESTED: Approval of final plat. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15746 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A FINAL PLAT FOR FRANKLIN STREET ADDITION. FACTS North Star Foundation Properties LLC are the owners of 6 Franklin St NW and 16 Franklin St NW; and, 2. The subject properties are legally described as: 6 Franklin St NW — Lot 5, Block 51, Townsite of Hutchinson North Half, 16 Franklin St NW — S56' of Lot 4, Block 51, Townsite of Hutchinson North Half. 3. North Star Foundation Properties LLC have applied for a two -lot final plat, located at 6 Franklin St NW and 16 Franklin St NW, Hutchinson, MN, to be known as Franklin Street Addition. 4. The Planning Commission met on June 18, 2024 and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. The City Council of the City of Hutchinson reviewed the request at its meeting on June 25, 2024 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the final plat of Franklin Street Addition subject to the following findings and conditions: a. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. APPLICABLE LAW 6. The final plat request meets the following standards as required in Section 153.050 of the City of Hutchinson Municipal Code. CONCLUSIONS OF THE LAW 7. The requested plat is consistent with the comprehensive plan and applicable ordinances. Findings of Fact — Resolution # 15746 Final Plat — Franklin Street Addition Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the final plat for Franklin Street Addition is approved. Adopted by the City Council this 25th day of June, 2024. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor u _ A CITY ON PURPOS. DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: June 12, 2024 for June 18, 2024 Planning Commission Meeting Application: Consideration of a Franklin Addition Applicant: North Star Foundation Properties, LLC FINAL PLAT FOR FRANKLIN ADDITION The applicants are requesting a lot line adjustment through a final plat. The purpose of the lot line adjustment is to eliminate an encroachment of the garage at 6 Franklin St NW onto 16 Franklin St NW lot. Originally the plan was to move the garage but because of the age and construction type (brick and stucco) it was recommended that the garage not be moved because it likely wouldn't survive the move. property described in this _ • Indicates notice ' z 16 J z WASHINGTON AVE W 7 Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Final Plat Analysis: GENERAL INFORMATION C-3(Central Commercial) 16 Franklin St NW Vacant Lot C-3 Central Commercial District and R-2 Medium Density Residential Mixed Use Lot was split in 2023. Final Plat Application on the agenda tonight to reconfigure lot lines. Section 153.050 Hutchinson City Code As noted above the purpose of this plat is to reconfigure the lot lines to eliminate an encroachment of the garage onto 16 Franklin Street NW. The setbacks in the Downtown District are zero feet so this is not creating any non -conforming situations. Staff does not have any objections to this request and recommends approval. Final Plat Review Criteria After the submittal of the final plat, the Planning Commission shall recommend approval or disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be deemed a recommendation of approval of the plat. If plat disapproval is recommended, the grounds for disapproval shall be stated in the records of the Planning Commission. A plat shall not be recommended for approval unless it: (a) Conforms to the preliminary plat; (no preliminary plat required per 153.100) (b) Conforms to the design standards set forth in this chapter; (c) Conforms to the adopted Comprehensive Plan; and (d) Is in accordance with all requirements and laws of this state. Recommendation: Staff recommends approval of this request. If Planning Commission feels this Plat is acceptable the following conditions should be applied to the final plat approval: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. FRANKLIN STREET ADDITION I I ° I I LOY 2 ---YOl6-- —I I I I I I I I 1 I cer a I I I I I---------J � 1 I I I !Oi4 I tort j fora i I it I ------------ I n�ue I I := bsrc� xwa 1 + — Y� N 7T I Y ,uc KOCK 1 I I I I I j wrr I '� tors ! wr a I w.l c— ------ ----------- ---1 ! wwFFljCxN AVEmT _-------------- —------------------------ dwmeb.wxw I rthsMr 1,C e R "° — "IwI I __:_______ __i__ �' a LEGEND I purveying ." T NI I H I I I I GRAPHIC SCALE PALc 91IVA 50 b Nr..lrs, N x�bx "5bmolw"V�+upwWpbvw"eb. a: ®a:.n�...'�m:p. �•mP4 >D�w:a...xxw..wbx oban_awa �. �"�u �u.rx m wb.n"b_ad m_.wor e.luxis.evti xrq�b� "byxbb"xb" ,p dMd RNIHw xmEElNmi",v.. m.rw o�p"epntlgrad.encwdxax.oubm�. __-- impavYeam;i.Mnw.iw.�pur"nbeaesemubf. onw._cnq J irltr- w..m x.m.. w: yb cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Consideration of a Conditional Use Permit to move a single-family dwelling from 532 Agenda Item: Dale St SW to 16 Franklin St NW and for residential use in a C-3 zoning district. Department: Planning LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Conditional Use Permit (CUP) is required for moving structure and for single-family residences within the C-3 — Central Commercial Zoning District. This lot was originally developed as a single-family home in the first half of the 20th Century. The applicant intends to move the home that currently is adjacent to Goebel Fixture Company to this lot. The Planning Commission held a public hearing on this item on June 18, 2024. There was one question from a neighbor about the garage setback. The applicant stated that the setback would be 6 feet and not the 5 feet noted on the drawing. The Planning Commission noted they felt 6 feet is appropriate. The Planning Commission voted unanimously to recommend approval of this item. Jim Fahey abstained from voting as he is a partner in the project. BOARD ACTION REQUESTED: Approval of Conditional Use Permit. Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15747 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT TO MOVE A SINGLE-FAMILY DWELLING FROM 532 DALE ST TO 16 FRANKLIN ST NW AND FOR RESIDENTIAL USE IN A C-3 ZONING DISTRICT. FACTS 1. North Star Foundation Properties LLC is the owner of a parcel of land located at 16 Franklin ST NW, Hutchinson Minnesota; and, 2. The subject property is legally described as: S56' of Lot 4, Block 51, Townsite of Hutchinson, North Half. 3. North Star Foundation Properties LLC have applied to the City for a conditional use pennit to move a single-family dwelling from 532 Dale St to 16 Franklin St NW and for residential use in a C-3 Zoning District, located at 16 Franklin St NW. 4. The Planning Commission met on June 18, 2024, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. c. The Applicant must obtain all necessary permit for moving and construction/remodeling that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. e. The building will require a new certificate of occupancy upon completion of the project. f. If the property is used as a rental property, a rental certificate is required. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on June 25, 2024, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. c. The Applicant must obtain all necessary permit for moving and construction/remodeling that would be needed. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. e. The building will require a new certificate of occupancy upon completion of the project. Findings of Fact — Resolution # 15747 16 Franklin St NW Conditional Use Permit Page 2 f. If the property is used as a rental property, a rental certificate is required. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Sections 154.063 (C) (7) of the City of Hutchinson Municipal Code: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to move a single-family dwelling from 532 Dale St to 16 Franklin St NW and for residential use in a C-3 zoning district, located at 16 Franklin St NW, Hutchinson MN is approved. Adopted by the City Council this 25th day of June, 2024. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor u _� UN FU; DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: June 12, 2024 for June 18, 2024 Planning Commission Meeting Application: Conditional Use Permit to Move Structure and for Single Family Residence in a C-3 Zoning District at 16 Franklin St NW. Applicant: North Star Foundation Properties, LLC CONDITIONAL USE PERMIT: »- — Indicates property described in this notice W �w 1.L 16 * N ' Z_ J Z Q IL WASHINGTON AVE W Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Analysis and Recommendation: GENERAL INFORMATION C-3(Central Commercial) 16 Franklin St NW Vacant Lot C-3 Central Commercial District and R-2 Medium Density Residential Mixed Use Lot was split in 2023. Final Plat Application on the agenda tonight to reconfigure lot lines. Section 154.063 (C) (7), Hutchinson City Code The Conditional Use Permit (CUP) is required for moving structure and for single-family residences within the C-3 — Central Commercial Zoning District. This lot was originally developed as a single-family home in the first half of the 20th Century. The applicant intends to move the home that currently is adjacent to Goebel Fixture Company to this lot. It should also be noted that this area was zoned commercial back in the late 1960s. There has been some redevelopment that has occurred in this area since then, including the Dental Office and former Police Department to the South. Staff feels there isn't demand for further redevelopment of commercial property in this area at this time. A single-family home may be the highest and best use for this parcel. One of the key themes of the Imagine Hutchinson Downtown Action Plan was having strong neighborhoods and housing stock surrounding the downtown area. Studies have shown a downtown area is only as strong as the neighborhoods surrounding downtown. Staff recommends approval of the CUP if the Planning Commission believes the standards for granting a Conditional Use Permit can be met. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conclusion: 1. The proposed structure is desirable and will contribute to the general welfare of the neighborhood in the subject location as it will be consistent with the Comprehensive Plan future land use designation. 2. The proposed building is not anticipated to have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, and other matters affecting the public health, safety, and general welfare as the use of the property will remain very similar to the existing use of the property. 3. The proposed building will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations, just as they are used today. Recommendation: Staff recommends the approval of this request to the Planning Commission due to the fact that the applicant's request meets the standards for approving a conditional use permit provided above. If the Planning Commission recommends approval of the applicant's request, staff suggests the following conditions be part of the approval: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the C-3 district and the Zoning Ordinance. 3. The Applicant must obtain all necessary permits for moving and construction/remodeling that would be needed. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. 5. The building will require a new certificate of occupancy upon completion of the project. 6. If the property is used as a rental property, a rental certificate is required. 5/21/24, 11:32 AM McLeod County GIS Viewer I a� i https:/Imrleod.housioneng.com/all—layers 1/1 c� HUTCHINSON CITY COUNCIL I''=Itrl Request for Board Action A CITY ON PURPOSE. Consideration of a Conditional Use Permit for a sports performance facility in an 1-1 Agenda Item: Zoning district located at 945 5th Ave SE. Department: Planning LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The applicant, Davontay Stevens, is requesting a conditional use permit for a Sports Training Facility at 945 5th Avenue SE. The applicant states the facility will mainly serve youth and collegiate athletes and the athletes are trained and supervised with a trainer present. It is not a facility where patrons come and go with a keycard. Hours are typically nights and weekends as the owner has a full-time job during the day. The Planning Commission held a public hearing on this item on June 18, 2024. Nobody from hte public spoke regarding this request and the Planning Commission did not have any questions. The planning commission voted unanimously (4-0) to recommend approval of this item. BOARD ACTION REQUESTED: Approval of Conditional Use Permit Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 15748 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR A SPORTS PERFORMANCE FACILITY IN AN I-1 ZONING DISTRICT LOCATED AT 945 5T11 AVE SE. FACTS Golden View Properties LLC is the owner of a parcel of land located at 945 5th Ave SE (B), Hutchinson Minnesota; and, 2. The subject property is legally described as: Lot 5, Block 1, Swanson's Subdivision in Hutchinson Industrial District. 3. Davontay Stevens has applied to the City for a conditional use permit for a sports performance facility in an I-1 zoning district, located at 945 5th Ave SE. 4. The Planning Commission met on June 18, 2024, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request subject to the following findings and conditions: a. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. b. Any remodeling will require a building permit. c. Any signage for the building will require a sign permit. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on June 25, 2024, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. b. Any remodeling will require a building permit. c. Any signage for the building will require a sign permit. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. APPLICABLE LAW 6. The conditional use permit request meets the following standards as required in Sections 154.067 (C) (4) of the City of Hutchinson Municipal Code: Findings of Fact — Resolution # 15748 945 5`h Ave SE Conditional Use Permit Page 2 (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 7. The requested conditional use permit is consistent with the comprehensive plan. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit for a sports performance facility in an I -I zoning district located at 945 5th Ave SE, Hutchinson MN is approved. Adopted by the City Council this 25th day of June, 2024. ATTEST: Matthew Jaunich Gary T. Forcier City Administrator Mayor u _ DIRECTORS REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: June 12, 2024 for June 18, 2024 Planning Commission Meeting Application: CONDITIONAL USE PERMIT FOR A SPORTS TRAINING FACILITY IN THE I-1 (LIGHT INDUSTRIAL) DISTRICT AT 945 5"' AVE. SE Applicant: Davontay Stevens CONDITIONAL USE PERMIT: The applicant, Davontay Stevens, is requesting a conditional use permit for a Sports Training Facility at 945 51h Avenue SE. The applicant states the facility will mainly serve youth and collegiate athletes and the athletes are trained and supervised with a trainer present. It is not a facility where patrons come and go with a keycard. Hours are typically nights and weekends as the owner has a full-time job during the day. • Indica0es property described in this notice UNITB�' . W .q n.. Z L� UNIT A 5TH AVE SE Existing Zoning: Property Location: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Analysis and Recommendation: GENERAL INFORMATION I-1 (Light Industrial) 945 5ch Ave. SE Vacant Industrial Space I-1 Light Industrial Industrial The property was originally developed back in the late 1990s/early 2000's as a business park for various types of businesses. Section 154.067 (C) (4), Hutchinson City Code Staff believes that the proposed application is an appropriate use for this zoning district. Approval of a conditional use permit (CUP) is required in order to a sports training facility in the I-1 Light Industrial District. A CUP shall be granted only if evidence is presented to establish the following: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Staff finds that the request would meet the requirements of granting a conditional use permit (Section 154.067 (C) (4)) and recommends approval, including these specific conditions: 1. The proposal would meet the standards for granting a conditional use permit, subject to the conditions stated. 2. Any remodeling will require a building permit. 3. Any signage for the business will require a sign permit. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 6/11/24 - 6/25/24 Check Date Check # Name Description Amount 6/12/2024 116117 HUTCHINSON, CITY OF TOURNAMENT MONEY- PRCE 800.00 6/14/2024 EFT EFTPS Payroll Report 5/26/24 - 6/8/24 82,404.41 6/14/2024 EFT MN Dept of Revenue Payroll Report 5/26/24 - 6/8/24 16,180.51 6/14/2024 EFT MNDCP Payroll Report 5/26/24 - 6/8/24 325.00 6/14/2024 EFT Child Support Payroll Report 5/26/24 - 6/8/24 1,102.90 6/14/2024 EFT UNUM Voluntary Insurance Payroll Report 5/26/24 - 6/8/24 341.77 6/14/2024 EFT PERA Payroll Report 5/26/24 - 6/8/24 64,122.30 6/14/2024 EFT Further HSA Payroll Report 5/26/24 - 6/8/24 16,747.30 6/14/2024 EFT Mission Square Payroll Report 5/26/24 - 6/8/24 4,967.81 6/14/2024 EFT VOYA Payroll Report 5/26/24 - 6/8/24 260.00 6/14/2024 116118 Manual Employee Check Payroll Report 5/26/24 - 6/8/24 409.10 6/14/2024 116119 Manual Employee Check Payroll Report 5/26/24 - 6/8/24 168.08 6/14/2024 116120 Manual Employee Check Payroll Report 5/26/24 - 6/8/24 503.74 6/14/2024 116121 Manual Employee Check Payroll Report 5/26/24 - 6/8/24 290.74 6/14/2024 116122 Manual Employee Check Payroll Report 5/26/24 - 6/8/24 62.51 6/14/2024 116123 HART Payroll Report 5/26/24 - 6/8/24 400.22 6/14/2024 116124 NCPERS Payroll Report 5/26/24 - 6/8/24 208.00 6/25/2024 116125 AARP JUNE AARP INSTRUCTION - SR CTR 330.00 6/25/2024 116126 ABM EQUIPMENT LLC M5251T RPR CONTROLLER - STREETS 362.25 6/25/2024 116127 ACE HARDWARE- 1315 REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,350.32 6/25/2024 116128 ALNESS, JOSHUA REIMB: SAFETY FOOTWEAR - STREETS 184.99 6/25/2024 116129 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 459.08 6/25/2024 116130 ANDERSON CHEMICAL COMPANY SODIUM HYDROSOLFITE - WATER 3,480.08 6/25/2024 116131 ANDERSON, RILEY REIMB: SAFETY FOOTWEAR - PARKS 224.99 6/25/2024 116132 ANIMAL MEDICAL CENTER ON CROW RIVER ANIMAL IMPOUNDS - POLICE 1,995.17 6/25/2024 116133 APEX ENGINEERING GROUP INC WATER METER PROJECT 6,064.94 6/25/2024 116134 AQUA LOGIC INC AQUATIC CENTER POOL REPAIRS 525.00 6/25/2024 116135 ARMSTRONG, DIANNA M PROFESSIONAL SERVICES - OTHER 29.75 6/25/2024 116136 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 534.15 6/25/2024 116137 B & C PLUMBING & HEATING INC SHOWER REPAIR - REC BLDG 4,990.85 6/25/2024 116138 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 2,152.62 6/25/2024 116139 BENEFIT EXTRAS INC COBRA ADMIN FEES 61.25 6/25/2024 116140 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 4,728.65 6/25/2024 116141 BMI MUSIC LICENSING ANNUAL FEE - ARENA 435.00 6/25/2024 116142 BOLTON & MEN INC MULTI BAY HANGAR, RUNWAY LIGHTING 5,475.00 6/25/2024 116143 BRANDED SOLUTIONS FASTPITCH UNIFORMS - REC 392.00 6/25/2024 116144 BRANDON TIRE CO MOWER REPAIRS - PARKS 280.50 6/25/2024 116145 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 37,793.23 6/25/2024 116146 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 53,890.04 6/25/2024 116147 CARS ON PATROL SHOP LLC OIL CHANGES, REPAIRS - POLICE 2,152.20 6/25/2024 116148 CDW GOVERNMENT INC POCKETJET PRINTER - POLICE 348.71 6/25/2024 116149 CENTRAL LANDSCAPE SUPPLY MATERIAL FOR OUTFIELD FENCE - PARKS 850.75 6/25/2024 116150 CENTRAL MCGOWAN GAS CYLINDER, SUPPLIES - MULTIPLE DEPTS 220.44 6/25/2024 116151 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 376.70 6/25/2024 116152 CIVILAIR PATROL MAGAZINE NORTHERN FLIGHTS MAGAZINE -AIRPORT 205.00 6/25/2024 116153 CONTEGRITYGROUP NEW POLICE FACILITYTHRU 6/1/24 9,250.00 6/25/2024 116154 CORE & MAIN LP HYDRANT OIL, METERS -WATER 91,610.67 6/25/2024 116155 COUNTRYSIDE FLAGPOLE REPAIR TO LIBRARY SQUARE FLAGPOLE 169.00 6/25/2024 116156 CREEKSIDE SOILS MCLEOD VETS PARK MULCH - PARKS 71.75 6/25/2024 116157 CROW RIVER ATHLETICS PROFESSIONAL SERVICES - OTHER 4,255.00 6/25/2024 116159 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 73,070.08 6/25/2024 116160 DARWIN MONUMENT PAVER FOR FIREMAN'S PARK- PARKS 275.00 6/25/2024 116161 DELL MARKETING LP DELL DOCK- HUC 266.24 6/25/2024 116162 DLT SOLUTIONS LLC CIVIL 3D - ENG 3,320.17 6/25/2024 116163 EG RUD & SONS INC EASEMENT PREP-EOC - ENG 990.00 6/25/2024 116164 ELECTRO WATCHMAN ALARM SYSTEM MAINTENANCE- LIQUOR HUTCH 26.72 6/25/2024 116165 FARM -RITE EQUIPMENT REPAIRS & PARTS - MULTIPLE DEPTS 476.41 6/25/2024 116166 FASTENALCOMPANY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 810.88 6/25/2024 116167 FENSKE'S STUMP REMOVAL TREE REMOVAL- STREETS 23,925.00 6/25/2024 116168 FIRST ADVANTAGE LNS OCC HEALTH SOLU FIRST ADVANTAGE DRUG TESTING 268.88 6/25/2024 116169 FIVE STAR HYDRANT DIFFUSER HYRANDT FLUSHING TRUCK MOUNT DIFFUSER - WATER 2,575.00 6/25/2024 116170 FOTH INFRASTRUCTURE & ENVIRONMENT CASP DESIGN/CONSTTHRU 5/31 -CREEKSIDE 2,768.13 6/25/2024 116171 FRED HOLASEK & SON INC ANNUAL FLOWER ORDER - PARKS 4,620.74 6/25/2024 116172 FURTHER HSA/FSAADM FEES 336.50 6/25/2024 116173 FUZE LOGISTICS SERVICES USA INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 1,925.00 6/25/2024 116174 GALLS LLC HANDCUFFS, KUBATONS, CLIPBOARD - POLICE 412.32 6/25/2024 116175 GLOBAL RESERVE DISTRIBUTION COST OF GOODS SOLD - LIQUOR HUTCH 654.00 6/25/2024 116176 GOLD TREE APPAREL MUCHOW, CHAD CLOTHING - ENG 200.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 6/11/24 - 6/25/24 Check Date Check # Name Description Amount 6/25/2024 116177 GRAINGER PIPING, FILTERS, TAGS- WWTP 825.54 6/25/2024 116178 GREEN EARTH LAWN CARE INC LAWN SERVICE - MULTIPLE DEPTS 772.15 6/25/2024 116179 HACH COMPANY HACH REAGENTS - WATER 1,340.58 6/25/2024 116180 HAGER JEWELRY INC NAMEPLATE, GIFTS - MULTIPLE DEPTS 392.00 6/25/2024 116181 HANSEN GRAVEL INC ROCK, HYDRANT - MULTIPLE DEPTS 67.25 6/25/2024 116182 HAUG IMPLEMENT CO JOHN DEERE WAM MOWER REPAIRS - PARKS 861.82 6/25/2024 116183 HAWKINS INC 30%SODIUM HYDROXIDE -WATER 6,684.27 6/25/2024 116184 HEALTHPARTNERS INC MEDICAL INSURANCE 153,567.98 6/25/2024 116185 HERALD JOURNAL PUBLISHING ADVERTISING - MULTIPLE DEPTS 1,067.40 6/25/2024 116186 HILLCRETE CONSTRUCTION TRAIL REPLACEMENT - STREETS 8,950.00 6/25/2024 116187 HILLYARD / HUTCHINSON CLEANER - POLICE 110.77 6/25/2024 116188 HJERPE CONTRACTING HYDRANT REMOVE/REPLACE - PARKS 2,640.00 6/25/2024 116189 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 635.16 6/25/2024 116190 HOMETOWN SPORTS & APPAREL T-SHIRTS - REC 1,807.00 6/25/2024 116191 HUTCHINSON AREA CHAMBER OF COMMERCE HUTCHINSON LEADERSHIP INSTITUTE -MIKE STIFTER 550.00 6/25/2024 116192 HUTCHINSON CO-OP FUEL & SUPPLIES - MULTIPLE DEPTS 11,586.51 6/25/2024 116193 HUTCHINSON HEALTH NEW HIRE PHYSICALS 71.00 6/25/2024 116194 HUTCHINSON UTILITIES UTILITIES 74,101.12 6/25/2024 116195 HUTCHINSON WHOLESALE#1550 EQUIPMENT PARTS- MULTIPLE DEPTS 92.78 6/25/2024 116196 HUTCHINSON WHOLESALE #1551 BELT FOR MOWER- PARKS 28.69 6/25/2024 116197 HUTCHINSON WHOLESALE #1552 MOWER REPAIRS - PARKS 251.00 6/25/2024 116198 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 2O,191.81 6/25/2024 116199 JP AUSTIN ASSOCIATES INC VERMICULITE-CREEKSIDE 17,780.36 6/25/2024 116200 JUUL CONTRACTING CO REPAIRS - MULTIPLE DEPTS 14,230.29 6/25/2024 116201 K & A CONTRACTING LLC LANDSCAPING - MULTIPLE DEPTS 5,885.00 6/25/2024 116202 KAESER COMPRESSORS KAESER COMPRESSOR MAINTENANCE - WATER 4,119.70 6/25/2024 116203 KERI'S CLEANING & HANDYMAN SERVICES CLEANING - POLICE 520.00 6/25/2024 116204 KEVIN LOFTNESS LLC DUSTCONTROL- STREETS 6,219.70 6/25/2024 116205 KOHLS SWEEPING SERVICE PARKING LOT RESTRIPPING - PARKS 520.00 6/25/2024 116206 KRANZ LAWN & POWER OIL FILTER - PARKS 12.99 6/25/2024 116207 L & P SUPPLY CO EQUIPMENT PARTS - MULTIPLE DEPTS 2,482.32 6/25/2024 116208 LARAWAY ROOFING INC HATS ROOF REPAIRS 618.00 6/25/2024 116209 LEAGUE OF MN CITIES -INS TRUST 3RD QTR WORK COMP 96,535.00 6/25/2024 116210 LYNDE & MCLEOD INC COMPOST BULK 747.66 6/25/2024 116211 MACQUEEN WW648W PIRANHA/LEADER HOSE- WWTP 2,778.28 6/25/2024 116212 MADDEN GALANTER HANSEN LLP UNION NEGOTIATION - POLICE 301.00 6/25/2024 116213 MARCO TECHNOLOGIES LLC PRINTING CONTRACT- MULTIPLE DEPTS 307.38 6/25/2024 116214 MARCO TECHNOLOGIES LLC NW 7128 PRINTING CONTRACT- MULTIPLE DEPTS 753.28 6/25/2024 116215 MARTIN-MCALLISTER PSYCH ASSESSMENT- POLICE 625.00 6/25/2024 116216 MCLEOD COUNTY RECORDER RECORDING FEES - EDA 184.00 6/25/2024 116217 MENARDS HUTCHINSON REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,368.10 6/25/2024 116218 MINI BIFF TOILET RENTALS - PARKS 1,495.32 6/25/2024 116219 MINNESOTACHIEFS OF POLICE SELECTIONTEST- POLICE 106.50 6/25/2024 116220 MINNESOTA CITY/COUNTY MGMTASSOC MATTJAUNICHMEMBERSHIP -ADMIN 188.08 6/25/2024 116221 MINNESOTA LAWYER DUES&SUBSCRIPTIONS - CITYATTORNEY 279.00 6/25/2024 116222 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLEDEPTS 1,004.00 6/25/2024 116223 MISSOURI RIVER ENERGY SERVICES INFRARED INSPECTION -WATER 1,169.00 6/25/2024 116224 MN DEPT OF TRANSPORTATION MN DOT AD DEVICES PERMIT RENEW - STREETS 60.00 6/25/2024 116225 MNL MILLERWOODS RESEEDING - PUBLIC SITES 2,707.00 6/25/2024 116226 MYERS TIRE SUPPLY AUTO TIREINFLATERTOO LS-HATS 1,126.88 6/25/2024 116227 NEO ELECTRICAL SOLUTIONS AIRFIELD LIGHTING REPL PROJECT PAY#5 34,793.00 6/25/2024 116228 NORTH CENTRAL INTERNATIONAL MY837Y SEAT CUSHION/LAMP ASSY - CEMETERY 872.47 6/25/2024 116229 NORTH CENTRAL LABORATORIES LAB SUPPLIES - WWTP 856.58 6/25/2024 116230 NORTH LAND EXPRESS TRANSPORT SHIPPING FOR TREESFR/JFSCHMIDT- STREETS 1,935.00 6/25/2024 116231 NOTHING BUT HEMP COST OF GOODS SOLD - LIQUOR HUTCH 789.00 6/25/2024 116232 NUVERA PHONE SERVICES - MULTIPLE DEPTS 5,239.82 6/25/2024 116233 ODP BUSINESS SOLUTIONS LLC FUEL SYSTEM PAPER, CUPS - HATS 293.64 6/25/2024 116234 ODRA LLC SOLENOID SWITCH, SWEEPER PARTS - HATS 3,488.58 6/25/2024 116235 O'REI LLY AUTO PARTS REPAIR TO TRUCK TRAIL LENS - PARKS 31.51 6/25/2024 116236 ORIGINAL WATERMEN INC UNIFORMS & PERSONAL EQUIP - WATERPARK 385.34 6/25/2024 116287 PAULSON, JOHN REIMB: FUEL, BOOTS- WWTP 155.00 6/25/2024 116238 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 752.50 6/25/2024 116239 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,171.45 6/25/2024 116240 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 40,041.85 6/25/2024 116241 PIONEER ATHLETICS / PIONEER MFG ATHLETIC FIELD MARKING PAINT- PARKS 2,655.00 6/25/2024 116242 POMP'S TIRE SERVICE INC MY412Y TIRE SVC CHARGE - CEMETERY 127.54 6/25/2024 116243 POSTMASTER UTILITY BILLS POSTAGE 1,780.00 6/25/2024 116244 1 PRECISION CONCRETE CUTTING ICONCRETE CUTTING - MULTIPLE DEPTS 10,643.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 6/11/24 - 6/25/24 Check Date Check # Name Description Amount 6/25/2024 116245 PREMIUM WATERS SERVICE FEE FOR WATER SERVICE - PARKS 75.49 6/25/2024 116246 PRO AUTO MN INC OIL CHANGE, TIRE ROTATION - CREEKSIDE 86.57 6/25/2024 116247 QUALITY FLOW SYSTEMS SHADY RIDGE LS PUMP SERVICE - WWTP 505.00 6/25/2024 116248 REDEEMING ACRES LLC GOAT GRAZING AT ROBERTS PARK - PARKS 3,019.25 6/25/2024 116249 REINER ENTERPRISES INC CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 786.54 6/25/2024 116250 RUNNING'S SUPPLY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 1,053.85 6/25/2024 116251 SIMONSON LUMBER CO REPLACEMENT BOARDS - PARKS 673.05 6/25/2024 116252 SITEONE LANDSCAPE SUPPLY REPAIR & MAINTSUPPLIES- MULTIPLE DEPTS 145.88 6/25/2024 116253 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 12,115.93 6/25/2024 116254 STANDARD PRINTING-N-MAILING POSTAGE, SUPPLIES - MULTIPLE DEPTS 818.16 6/25/2024 116255 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLEDEPTS 106.18 6/25/2024 116256 STOCKMEN'S GREENHOUSE SEEDS AND PLANTS FOR GARDEN PLOT - CREEKSIDE 221.30 6/25/2024 116257 STOUFER, DANY ANIMAL IMPOUND PRINTING - POLICE 206.79 6/25/2024 116258 STREICH TRUCKING CREEKSIDE FREIGHTTO MULTIPLE LOCATIONS 465.00 6/25/2024 116259 SYSCO WESTERN MN CONCESSIONS -AQUATICS 3,930.22 6/25/2024 116260 THOMSON REUTERS-WEST SUBSCRIPTION CHARGES - MULTIPLE DEPTS 1,466.12 6/25/2024 116261 TITAN MACHINERY M5750T CHECKOUT AC SYSTEM -STREETS 740.06 6/25/2024 116262 TRI COUNTY WATER RENTAL WATER COOLER - CREEKSIDE 24.00 6/25/2024 116263 TRUE BRANDS COST OF GOODS SOLD - LIQUOR HUTCH 319.52 6/25/2024 116264 TRUE NORTH PSYCHOLOGY & CONSULTING LLC WELLNESS CHECK INS - POLICE 3,774.40 6/25/2024 116265 ULINE SAFETY SUPPLIES - WATERPARK 69.70 6/25/2024 116266 USA BLUE BOOK LAB REAGENTS - WWTP 645.76 6/25/2024 116267 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 7,182.05 6/25/2024 116268 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 408.75 6/25/2024 116269 VINOCOPIA INC COST OF GOODS SOLD - LIQUOR HUTCH 2,446.00 6/25/2024 116270 WASTE MANAGEMENT OF WI -MN REFUSE TAKEN TO LANDFILL 6,365.97 6/25/2024 116271 WEL LOGISTICS INC TRANSPORT ARMORED VEHICLE- POLICE 3,490.00 6/25/2024 116272 WELCOME NEIGHBOR ADVERTISING - LIQUOR HUTCH 60.00 6/25/2024 116273 WEST CENTRAL SANITATION INC RESIDENTIAL REFUSE - MULTIPLE DEPTS 58,633.20 6/25/2024 116274 WILSON'S NURSERY INC TREES - STREETS 2,235.00 6/25/2024 116275 WINE COMPANY, THE COST OF GOODS SOLD - LIQUOR HUTCH 1,271.10 6/25/2024 116276 WINEBOW FINE WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 598.00 6/25/2024 116277 WM MUELLER & SONS 1-31323-03,04 ALLEY IMPVS PAY 4 - ENG 9,623.03 6/25/2024 116278 WM MUELLER & SONS ASPHALT - STREETS 372.93 6/25/2024 116279 WORKMAN'S RELIEF COST OF GOODS SOLD - LIQUOR HUTCH 495.00 6/25/2024 116280 ZEP SALES AND SERVICE ZEP CLEANING PRODUCTS - HATS 904.93 6/25/2024 116281 FORCIER, VINCENT UB REFUND 41.23 6/25/2024 116282 GILCHRIST, KELLY UB REFUND 239.97 6/25/2024 116283 HOLLATZ, KATIE & BEN UB REFUND 126.57 6/25/2024 116284 MILLER, MEGAN UB REFUND 95.83 6/25/2024 116285 VANDENBERG, JOSHUA& NICOLE UB REFUND 74.44 Total - Check Register A: $ 1,225,108.26 Department Purchasing Card Activity - May 2024 Date Department Vendor Name Description Amount 5/9/2024 ADMIN COALITION CGMC Summer Conference Registration 180.00 5/5/2024 ADMIN SANCHEZ BURRITO Lunch on the way home from MCMA Conference 16.82 5/24/2024 CREEKSIDE BUFFALO PHILS 5/22 lunch for staff on Illinois trip 95.30 5/23/2024 CREEKSIDE SHELLOIL Pickup fuel for Illinois trip 124.00 5/22/2024 CREEKSIDE COUNTRY INN & SUITES A Kosek room on Illinois trip 112.62 5/22/2024 CREEKSIDE COUNTRY INN & SUITES D Boucek room on Illinois trip 112.62 5/22/2024 CREEKSIDE COUNTRY INN & SUITES D Carter room on Illinois trip 112.62 5/22/2024 CREEKSIDE CHILIS DELAVAN 5/21 lunch for D Broucek/A Kosek on Illinois trip 45.02 5/22/2024 CREEKSIDE CHILIS DELAVAN 5/21 lunch for D Carter on Illinois trip 22.50 5/16/2024 CREEKSIDE U OF M SOIL TEST LAB Garden plot soil samples 57.00 5/10/2024 CREEKSIDE US COMPOSTING COUNCIL STA product registration; YW compost & manure 850.00 5/10/2024 CREEKSIDE US COMPOSTING COUNCIL STA produt registration; SS compost 825.00 5/10/2024 CREEKSIDE SPS COMMERCE Apr 2024 SPS fees; UH 190.27 5/3/2024 CREEKSIDE AMAZON Garden tool set 28.99 5/23/2024 EDA JIMMYJOHNS EDA Board Lunch 74.27 5/21/2024 EDA HUTCHSTATION Hutchinson Station Subscription 137.00 5/20/2024 EDA FACEBOOK Childcare / Incubator advertising 175.00 5/17/2024 EDA JIMMYS PIZZA Finance Team lunch 99.47 5/15/2024 EDA DEED BUSINESS AND COMMUNI CCfee for below item (MMP meeting) 0.54 5/15/2024 EDA DEED BUSINESS AND COMMUNI Minnesota Marketing Partnership Meeting 25.00 5/13/2024 EDA FORMSTACK Annual FORMSTACK subscription 454.74 5/5/2024 EDA FACEBOOK Childcare / Incubator advertising 10.61 5/3/2024 EDA FACEBOOK Childcare / Incubator advertising 146.55 5/31/2024 FINANCE AMAZON Finance - Date stamp for receiving documents 26.90 5/31/2024 FINANCE EZBUSINESS FEE Credit Card Service Fee 15.00 5/30/2024 FINANCE GOVERNMENT FINANCE OFFIC GAAFR 2024 Edition - accounting resource 199.00 5/30/2024 FINANCE CASH WISE FOODS John Olson retirement cake 60.99 5/26/2024 FINANCE AMAZON DMV- fingertipmoisteners 6.33 5/26/2024 FINANCE AMAZON City Center - Label tape replacements 14.89 5/22/2024 FINANCE AMAZON City Center - envelope moistener with adhesive 7.94 5/22/2024 FINANCE AMAZON Elections - envelope moistener with adhesive 7.94 5/22/2024 FINANCE AMAZON Legal - legal pads of paper 12.95 5/19/2024 FINANCE GOVERNMENT FINANCE OFFIC 2024 GFOA Dues - Reid & Juergensen 340.00 5/1/2024 FINANCE AMAZON City Center- ID badge lanyards 25.26 5/17/2024 FIRE CASH WISE FOODS 14 cases of bottled water 83.86 5/5/2024 FIRE CASH WISE FOODS Flowers for Wendlandt new baby boy 40.99 5/3/2024 FIRE CASH WISE FOODS 9 cases of bottled water 35.91 5/30/2024 IT AMAZON USB Serial Adapter (56.25) 5/30/2024 IT SOLARWINDS SEM and Remote support 1,237.47 5/30/2024 IT SOLARWINDS SEM and Remote support 83.90 5/30/2024 IT SOLARWINDS SEM and Remote support 52.44 5/30/2024 IT SOLARWINDS SEM and Remote support 31.46 5/30/2024 IT SOLARWINDS SEM and Remote support 20.97 5/30/2024 IT SOLARWINDS SEM and Remote support 83.90 5/30/2024 IT SOLARWINDS SEM and Remote support 73.41 5/30/2024 IT SOLARWINDS SEM and Remote support 136.33 5/30/2024 IT SOLARWINDS SEM and Remote support 115.36 5/30/2024 IT SOLARWINDS SEM and Remote support 62.92 5/30/2024 IT SOLARWINDS SEM and Remote support 629.23 5/27/2024 IT AMAZON Video Cables Tony Hand 38.78 5/23/2024 IT AMAZON Ink for Plotter 95.01 5/21/2024 IT AMAZON Cable Management 16.96 5/21/2024 IT AMAZON USB Serial Adapter 63.24 5/20/2024 IT AMAZON Patch Cables 12.99 5/16/2024 IT AMAZON USB cables and USB Hubs 72.70 5/16/2024 IT AMAZON Phone stands 25.82 5/16/2024 IT AMAZON Phone cases 32.38 5/16/2024 IT AMAZON Patch Cables 56.82 5/15/2024 IT AMAZON Phone Chargers 40.90 5/14/2024 IT AMAZON Park Garage Toner 138.99 5/14/2024 IT AMAZON Surge Protector 31.63 5/12/2024 IT AMAZON Wireless keyboard/mouse combo 119.96 5/12/2024 IT AMAZON Grandstream for SCADA Alarms 217.16 5/9/2024 IT AMAZON Dual Monitor Stand for Mfilzen 35.95 5/5/2024 IT APPLE.COM/BILL Ring tone for SCADA Alarms option Testing 1.39 5/2/2024 IT AMAZON Toner for Cemetery 45.99 5/2/2024 IT NETWORKSOLUTIONS Web mail for Hutchinson PublicArts.com 74.95 5/1/2024 IT MENARDS HUTCHINSON MN Network Cable 26.96 5/1/2024 IT AMAZON I Ipad Air Cases 49.38 Department Purchasing Card Activity - May 2024 Date Department Vendor Name Description Amount 5/1/2024 IT AMAZON Label Tape 17.99 5/30/2024 LIQUOR HUTCH AMAZON Handsoap and dusters 101.00 5/30/2024 LIQUOR HUTCH AMAZON Peg board hooks for rebate center 16.17 5/28/2024 LIQUOR HUTCH AMAZON Shelf label holders for wood shelves 25.68 5/27/2024 LIQUOR HUTCH AMAZON Organization containers for new cabinets 150.92 5/24/2024 LIQUOR HUTCH AMAZON Shelf label holders for wood shelves 18.33 5/24/2024 LIQUOR HUTCH HUTCHINSON ACE Nuts and bolts for cooler rails 9.10 5/23/2024 LIQUOR HUTCH HUTCHINSON ACE New rebate center construction needs 9.99 5/22/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN New rebate center construction needs 50.93 5/22/2024 LIQUOR HUTCH AMAZON Organization containers for new cabinets 72.54 5/22/2024 LIQUOR HUTCH AMAZON Organization containers for new cabinets 74.20 5/19/2024 LIQUOR HUTCH AMAZON Key tags to organize new cabinet keys 7.54 5/19/2024 LIQUOR HUTCH AMAZON Hooks for slat wall displays 86.28 5/17/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Cleaning supplies 42.60 5/16/2024 LIQUOR HUTCH AMAZON Peg board hooks for rebate center 15.09 5/16/2024 LIQUOR HUTCH AMAZON Handheld vacuum to clean computer areas 42.88 5/16/2024 LIQUOR HUTCH RITE Cloudretailer POS system monthly fee 268.44 5/15/2024 LIQUOR HUTCH HUTCHINSON WHOLESALE Replacement pallet jack battery 276.68 5/9/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN New rebate center construction needs 7.60 5/9/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN New rebate center construction needs 16.98 5/5/2024 LIQUOR HUTCH RITE Reinstall of cc terminals - new cashwrap project 343.60 5/3/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Framing for new rebate center 13.58 5/3/2024 LIQUOR HUTCH MENARDS HUTCHINSON MN Misc cleaning supplies 123.94 5/3/2024 LIQUOR HUTCH AMAZON Small tasting cups for events and trainings 62.92 5/2/2024 LIQUOR HUTCH SERVICEPAYMENT City hive monthly fee 100.44 5/1/2024 LIQUOR HUTCH FACEBOOK Advertising for Center for Arts Event 74.99 5/1/2024 LIQUOR HUTCH RITE Reinstall of Cloudretailer - new cashwrap project 386.55 5/31/2024 PARK & REC AMAZON Page Protectors for Binders for Swim Lessons Staff 5.86 5/30/2024 PARK & REC TRACFONE Data Plan for Senior Tours Phone 10.00 5/28/2024 PARK & REC AMAZON Pickleballs 234.00 5/28/2024 PARK & REC AMAZON Roberts Park Concessions - Otter Pops 69.32 5/28/2024 PARK & REC AMAZON Wrist Bands for the Aquatic Center 89.94 5/26/2024 PARK & REC HOMEDEPOT Electric Pressure Washer 449.00 5/24/2024 PARK & REC AMAZON 3 Ring Binders for Swim Lessons Staff 39.46 5/23/2024 PARK & REC THE LIFEGUARD STORE INC Hooded Ponchos for Lifeguards 120.00 5/22/2024 PARK & REC SP POOLWEB COM Singer Water Tube - 15 Count, Double Water Tube - 17 Count 1,879.68 5/22/2024 PARK & REC AMAZON Concessions Replacement Parts 139.12 5/22/2024 PARK & REC AMAZON Softballs for Fastpitch Program - 4 packs of 12 319.80 5/19/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software 14.84 5/19/2024 PARK & REC UNITED VOLLEYBALL SUPPLY Roberts Park Sand Volleyball Court Parts - Bungee Cords and Clips 80.08 5/13/2024 PARK & REC AMAZON Rechargeable Pool Vacuum for Library Square Fountain 69.99 5/13/2024 PARK & REC AMAZON Lifeguard Training Supplies - Sticky Pad Easel Pad 47.93 5/13/2024 PARK & REC CANVA US INC Canva Subscription - Marketing Tool 119.99 5/12/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software Upgraded Membership 400.00 5/10/2024 PARK & REC OUTDOOR MOTION BIKE SHOP Bike Fleet Supplies and Repairs 392.00 5/8/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software - Added "Seats" 11.61 5/5/2024 PARK & REC AMAZON Concessions Supplies 66.65 5/5/2024 PARK&REC SIDEKICK THEATRE Senior Tours- Group Lunch and Show 1,127.00 5/3/2024 PARK & REC AMAZON Concessions Replacement Parts 149.22 5/3/2024 PARK & REC AMAZON Parks Cleaning Supplies - 12-pack Sprayer Replacement Nozzles 25.99 5/3/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software - Added "Seats" 36.13 5/3/2024 PARK & REC WHENIWORK.COM Employee Scheduling Software - Added "Seats" 14.45 5/3/2024 PARK & REC 41MPRINT INC Lifeguard Gear - Sunglasses for Lifeguards - 250 Count 659.67 5/2/2024 PARK & REC AMAZON Concessions Replacement Parts 44.77 5/1/2024 PARK & REC AMAZON Roberts Concessions - Sunflower Seeds, Slushy Syrup 296.97 5/1/2024 PARK & REC AMAZON Aquatic Center Concessions - Ice Pops, Slushy Syrup 160.08 5/31/2024 PLANNING AMAZON Faucet repair parts 80.67 5/17/2024 PLANNING HJ-PUBLISHING Newspaper subscription- legalnotices 59.00 5/14/2024 PLANNING INTERNATIONAL FACILITY M A membership dues IFMA 349.00 5/3/2024 PLANNING AMAZON Hooks 8.98 5/31/2024 POLICE AMAZON Gel pads 13.59 5/24/2024 POLICE POST BOARD LICENSING POST License Renewal 450.00 5/23/2024 POLICE AMAZON Paper towels 55.98 5/22/2024 POLICE AMAZON Batteries 61.55 5/22/2024 POLICE AMAZON Batteries 9.99 5/20/2024 POLICE HANDCUFF/BATON WHSE/BUCK Training cuffs weapons 590.40 5/19/2024 POLICE RICHSTOWING Loading ARV in Ohio 468.00 5/17/2024 POLICE AMAZON USB Cables 33.96 5/16/2024 POLICE I HUTCHSTATION Newspaper 76.00 Department Purchasing Card Activity - May 2024 Date Department Vendor Name Description Amount 5/10/2024 POLICE WM SUPERCENTER Hosted training food and berverage 98.56 5/3/2024 POLICE AMAZON Flash drives 53.18 5/26/2024 PUBLIC WORKS AMAZON Office Coat Hooks & Wireless Keyboards for R&J 90.68 5/24/2024 PUBLIC WORKS KEYSTONE PEST SOLUTIONS Herbicide 801.02 5/23/2024 PUBLIC WORKS ISA Arborists' Certification Study Guide 122.13 5/22/2024 PUBLIC WORKS SAFEBASEMENTS OF MN 10% Payment to Align Front Step at WTP 135.00 5/22/2024 PUBLIC WORKS CASH WISE FOODS Public Works Picnic 218.71 5/21/2024 PUBLIC WORKS CETRIX STORE Nitrile Exam Gloves 162.00 5/21/2024 PUBLIC WORKS MINNESOTA RWA MN MRWA City Membership 400.00 5/9/2024 PUBLIC WORKS AMAZON Power Cord & Travel Bag TG Laptop 47.48 5/9/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 79.00 5/9/2024 PUBLIC WORKS CUSTOMER ELATION Monthly Dispatch Services 79.00 5/9/2024 PUBLIC WORKS SHERRILLTREE Safety Gear & Communication Equipment 725.76 5/8/2024 PUBLIC WORKS BIOBASE LLC Quickbooks BioBase 999.00 5/8/2024 PUBLIC WORKS GOLDSTAR PRODUCTS INC Asphalt Primer 3,487.00 5/6/2024 PUBLIC WORKS AMERICAN LEGION EMBLEM Flags 215.91 5/2/2024 PUBLIC WORKS AMAZON Trauma Kit Supplies 136.23 5/1/2024 PUBLIC WORKS AMAZON 2 Trauma Kits for Admin & MBR at WWTF 254.78 5/1/2024 PUBLIC WORKS STANDARD PRINTING Shipping (phone to Nero Engineer 33.20 5/1/2024 PUBLIC WORKS AMAZON Safety Inspection Tags 30.79 5/1/2024 PUBLIC WORKS AMAZON Trauma Kit Supplies 63.66 Total P-Cards: $ 28,423.72 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATES 6/11/24 - 6/25/24 Check Date Check # Name Description Amount 6/25/2024 116158 CROW RIVER SIGNS AQUATIC CENTER SIGNS 210.00 Total - Check Register B: $ 210.00 c� HUTCHINSON CITY COUNCIL CCHINSON Request for Board Action A CITY ON PURPOSE. Hutchinson Pickleball Association Presentation Agenda Item: Department: PRCE LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Pickleball Association Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Pickleball Association has collaborated with the Hutchinson PRCE staff to develop a plan for future standalone pickleball courts in Hutchinson. Currently, this project is not included in the city's Capital Improvement Plan (CIP). However, the PRCE Director intends to add it to the CIP during this year's budget cycle. Larson Engineering was contracted to conduct site analysis, preliminary design, and cost estimates for standalone pickleball courts. Please see the attached document for the potential design. The layout is based on 8 courts with a recommended north/south orientation and a central spectator area running east/west. The court surface would be post -tension concrete, similar to that of Park Elementary and Hutch HS. Additionally, the design includes 8-foot perimeter fencing, 6-foot spectator fencing, and 4-foot divider fencing between courts. Optional shade structures are also noted for reference. Based on the preliminary construction estimate by Larson Engineering, the cost is projected to be approximately $525,000 for post -tensioned concrete based on the encountered soils at the site. With some contingency and escalation factored in, a budget of $600,000 would likely be reasonable at this time. Members of the Hutchinson Pickleball Association will be attending the council meeting to present the current state of Pickleball in Hutchinson and their vision for the future. Lynn Neumann will also be in attendance to answer any additional questions. BOARD ACTION REQUESTED: No City Council Action is needed at this time. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson Pickleball Association Hutchinson Pickleball Association Mission Statement "Our mission is to promote the sport of pickleball by providing a place for multi -generational community members to learn and play pickleball while improving their physical and mental health." History of Pickle Ball • 1965 - Congressman Joel Pritchard - Washington • Simple Rules: 3 sport combo, 2 bounce rule, NVZ, serve to score, play to 11, win by 2, badminton size court, whiffle ball, and paddle • 2010 - AZ to Hutchinson - shaky start, reached 32 players • 2023 - Sports & Fitness Assoc Topline Participation Report - fastest growing sport - 3rd consecutive year • Hutch Growth: Park Elem tennis/pickle ball courts - low average 230 players/week: July 12 -Oct 13,2023 approx. 1,855 known players • Rec Center: Oct.2 - Jan 24, 1238 players, 73 court reservations, average attendance 17 players Benefits of Pickle Ball • Physical, mental, social, and emotional health • Multi -generational activity • Fills a void • Social to competitive levels of play • Patronize local businesses Action Plan • Informal survey of outdoor court usage • Met with Lynn Neumann & PRCE Advisory Board 6/5/2023 • Soil samples at Oddfellow's Park • Site visits to other community courts • 8 dedicated pickleball court designs • Present Plans to the City Council for Approval • G ra nts • Fundraising • Collaborate with Park and Rec and City Council to build 8 courts Court Design & Layout Oddfellow's Park - Hutchinson. MN Construction Cost Analysis • For a preliminary construction estimate: $525,000 • Factoring in some contingency and escalation: $600,000 • Cost Analysis Includes: • POST -TENSION CONCRETE • T PERIMETER FENCE WITH WINDSCREENS • 6' SPECTATOR FENCE • 4' COURT DIVIDER FENCE • 4' SWING GATE • SHADE STRUCTURES • NO Lighting Included Our Vision • Enhance the lives of people in our community and surrounding areas • Pickleball lessons • Greater interest and participation • Inclusive Play - Meghan's Place • Sanctioned Tournaments • Jaycee's Water Carnival Pickleball Tournament will continue for future years Questions ? Asking City Council Members for Support Will you, the Hutchinson City Council members, support this plan presented tonight for the construction of 8 dedicated pickleball courts at Oddfellow's Park in Hutchinson, MN, with completion of the project by the Summer of 2025? Thankyoul Thank you for your time and consideration of this proposed project! � I - FLOOOPIAIN 1 I. COMPENSATORY i STORAGE AREA , .k I �L - � f k � ■ A 11. F 1 �k r f f f Emma ©m0m�m VEY VOTES ©HUTCHINSON PICKLEBALL COURTS NORTH CONCEPT �� C100 - HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Annual Meeting to Consider Comments and Input on the City MS4 SWPPFS Agenda Item: Department: Public Works LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff ❑� Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Per requirements of the MPCA whom administer the National Pollution Discharge Elimination System (NPDES) Phase II permit, the City must have a Annual Meeting and consider comments relating to the Storm Water Pollution Prevention Plan (SWPPP). This regulation applies to all cities that are determined to have and maintain a Municipal Separate Storm Sewer System (MS4). Public comments will be received at this meeting. An annual report to the MPCA is being postponed due to software and system improvements being made by the state. Once their project is complete an annual report will be submitted. City staff will provide a presentation about the City's MS4 storm water program and 2023 activities that were performed. BOARD ACTION REQUESTED: None Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A City of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 City of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 City of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 3 City of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 m STATE OF MINNESOTA Dsparbnent of Public Safety- Bureau of Criminal Apprehw+eii 1490 Maryland Ave. Fast St. Paul, MN 55106 MINNESOTA DUTY OFFICER Bureau of Criminal Apprehension Operations Center Report P. 201499 Report Date: 9/16MI321 Report Time: 0:47 CALLER INFORMATION 11 Citv of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 Citv of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 City of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 Street Sweeping Map City of Hutchinson Centerline Map Street Sweeping • City of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 City of Hutchinson 2024 MS4 Annual Meeting 6/25/2024 6/20/2024 R-So CreekSide Soils C 5°"S=FMission Statement CreekSide will provide an environmentally responsible alternative to disposing of city and county organics in area landfills. This will be done in a manner that is self-sustaining and provides optimal benefits, economic and otherwise, to the residents of Hutchinson. CreekSide values innovation, market flexibility, incorporating best business practices, establishing partnerships, meeting or exceeding customer requirements, maintaining good relationships with neighbors, and being recognized as a community asset by the residents of Hutchinson, and McLeod County. 1 6/20/2024 Refuse Fund Defined Through the Refuse fund, the City charges its residents a monthly garbage fee for the collection and disposal of municipal solid waste (MSW) and source -separated organic material (SSOM). The garbage fees collected from residents are used to pay the contracted hauling/collection service for both MSW and SSOM, landfill disposal charges for MSW and expenditures for the source -separated operations; including building improvements and capital equipment purchases. • The MSW material is disposed of at a local landfill at the expense of the Refuse fund based on a cost per ton contract rate. • The source -separated organic material collected is received at CreekSide where it is composted into a soil product and is currently being used City departmental projects. MSW & SSOMTonna es 3,000 �a[Pnry9; Tpa Tsn 3,4a9 7j53 LS59 1,408 2 6/20/2024 Compost it Right! campaign update Compost • Created Facebook page It R�`ght� w • Updated Composting web pages on City website • Updated and refreshed `New Residents Composting Guide' • Attended numerous community events with an information booth; Farmer's Market, Master Gardener events, churches, etc • Designed and implemented a curbside cart inspection program ,e, ,>.. ,,eW, ,,,.•.,,. �.s, W.,� An Guide to m.tiw.r.wti.r+er•.wwn®� % ` ComPosY It R�ght7 _ IX — a _ — CotnPodl• NaNMaroa'a.a••wq. � - --� •r....sa.. r.a....rw.. It R�'gh'w] ra�h.Tmm r�iy..m -_ J, _ p — A> — Raw SSOM Physical Audit City of Hutchinson/Creekside Soils Raw SSOM Contamination Audit -Week f Route Date Tipped Lo•d Net Wt pb• 3 Skid Bucket Wt pby h of Load Audk d Contaminant Herd Plastics Film Ple ht Metal Glass Ro. Bri.k Large Wood Large Cardboard Orders Total Weight Food W.M. Order C—p.stabl.s Verd W.M. Total Weight Contamination Food Waste Wt of Contamination/Load (IW) 3 6/20/2024 Refuse Budget Change 2023 2023 Budget 2022 Actuals 2022 to 2023 Year End Revenues $1,449,470 $1,357,500 $1,362,528 6.38% Year End Expenditures $1,792,822 $2,549,773 $1,687,748 6.23% Net Revenue -$343,352 -$1,192,273 -$325,220 5.58% Depreciation $172,000 $172,000 $139,251 23.52% Capital Outlay $285,022 $1,018,482 $339,093 -15.95% Transfer Out* $55,000 $55,000 $55,000 0.00% '$715,000 has been transferred to the Tree Disease/Infestation Mitigation Fund since 2010 Compost Fund Defined Creekside's Compost Fund serves as a drop-off site for compostable and recyclable materials such as logs, brush, yard waste and clean concrete & blacktop at no charge to both residents and contractors. With these materials, Creekside produces, markets, and distributes bulk and bagged compost mixtures as well as a variety of bulk and bagged colored mulches to local customers and to distributors with a current sales territory of 13 states from the Midwest to the Intermountain West. • Creekside sells bagged products in three labels; SplendorGroTM CreekSideTM W��ogqnderBle/ndTM GRE[KS p f K/OhdCP t��eNq a Creekside also supplies horticultural materials, along with aggregates (when available), to various City departmental projects at reduced costs. 4 6/20/2024 Incoming Raw Materials Tonnages Yazd Waste & Wood Waste 20000 18.000 16,000 14,000 13,646 13,269 Bacraed Sales Volume 3,000,000 2,548,711 2,500,000 2,000,000 1,640,488 1,588,750 1,455,250 1,500,000 1,335,999 1,399,429 1,290,166 1,276,407 1,311,830 1,000,000 500,000 0 2015 2016 2017 2018 2019 2020 2021 2022 2023 Year 5 6/20/2024 Bagged Sales Volume Breakdown 2023 Creekside Brands vs Private Labels 2022 Creekside Brands vs Private Labels 2,195 (0.2°°%) 3.L10 (0.2%) xa3,G73 r1U,3jo) t 75i,736 416,548 899,087 (31.6%) (68.2%) ■ Creetside Brands (89.6%) ■ C—loide Brands ■ Private Labels ■ Private Labels - 0 %*Mmoo� ■ Allied Products Allied Products 1,317,830 total bags 1,399,429 total bags *Private Labels consist of several products for various customers, most of which supply Creekside with their bulk products to be packaged Compost Budget % Change 2023 2023 Budget 2022 Actuals 2022 to 2023 Year End Revenues $2,608,594 $3,068,400 $3,009,607 -13.32 % Year End Expenditures $2,931,995 $3,650,337 $3,099,324 -5.40% Net Revenue -$323,401 -$581,937 -$89,717 -260.47% Gross Profit Margin % 30.00 % 26.60 % 30.30 % -0.30 % Depreciation $290,000 $290,000 $280,378 3.43 % Capital Outlay $258,877 $349,652 $280,378 -7.67 % Transfer Out' $120,000 $120,000 $120,000 0.00% '$1,476,928 has been transferred to the General Fund since 2009 0 6/20/2024 2023 Mentionables Compost it Right! campaign fully underway with Public Outreach & Education Coordinator position added in 2023 to lead public outreach initiatives Bagged sales volume decreased in 2023 under 2022 by nearly 12% (loss of major customer) Bit -Con was crushed in late 2023 (approx. 20,000 tons) and is available for purchase in 2024. 2024 Objectives Construct and implement new composting system & equipment for SSOM processing Project will be underway soon Continuation of establishing a "baseline" for outreach efforts for the curbside SSOM program With the loss of a major customer in 2023, we have an abundance of wood mulch that needs to find home. 7 6/20/2024 Questions/Comments? cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Extend the Temporary Suspension of Ordinance 93.41 (Animal Keeping Agenda Item: Restrictions) through September 15, 2024 in Hutchinson Parks Department: PRCE LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Lynn Neumann Agenda Item Type: Presenter: Lynn Neumann Reviewed by Staff ❑� New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: On November 28, 2023, the City Council approved the temporary suspension of City of Hutchinson Ordinances 93.41 (Animal Keeping Restrictions) from May 1, 2024, through July 31, 2024. Due to the exceptionally wet spring and summer, the goat grazing project has been delayed. While the goats successfully grazed Roberts Park in May and June, heavy rains in the last week have made it necessary to wait for Miller's Woods Park and Riverside Park to dry up before the goats can be placed there. This delay requires an extension of the ordinance suspension. During the grazing at Roberts Park, it was discovered that 4 acres less than originally planned and budgeted needed grazing due to a large pond in the park. Consequently, we have decided to add grazing at East River Park, which will not exceed the originally budgeted number. Furthermore, the MN DNR Grant covers the grazing costs at East River Park, so it won't cost the city anything. The staff is seeking authorization from the City Council to extend the suspension of Ordinances 93.41 and 93.44 through September 15, 2024, for "Goats on the Go" to carry out their work in Riverside Park, Roberts Park, Miller Woods Park, and East River Park. For any questions or additional information, Lynn Neumann will be available at the City Council meeting. BOARD ACTION REQUESTED: Extend the temporary suspension of Ordinance 93.41 (Animal Keeping Restrictions) through September 15, 2024 for the work to be performed by "Goats on the Go" for Prairie Restorations. Fiscal Impact: $ 0.00 Funding Source: DNR Prairie Restoration Grant FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: DNR Prairie Restoration Grant cR HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Approve Rescheduling of the August 13 City Council Meetings Agenda Item: Department: Administration LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff M New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No 0 BACKGROUND/EXPLANATION OF AGENDA ITEM: Our first meeting in August falls on August 13, which is Primary Election Day. State law does not allow public meetings to take place between 6 p.m. and 8 p.m. on that day. Because of this, we are in need of rescheduling that meeting. In 2020 and 2022, we moved the meeting time up to 4 p.m. and conducted our business at that time. That is an option or rescheduling it for another day is another option. If we move it to 4 p.m., I would limit the amount of public hearings we have that night and look to do those after 5 p.m. We have also scheduled a strategic planning workshop that day for 3:45 p.m. If you are comfortable with it, I would ask that you look to move that up to 2 p.m. If meeting that early does not work for you, I will simply look at rescheduling that workshop for another day. BOARD ACTION REQUESTED: Approve Rescheduling of the August 13 City Council Meetings Fiscal Impact: Funding Source: FTE Impact: Budget Change: No 0 Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A u c a HUTCHINSON CITY COUNCIL H UTC H I N S 0 W Request for Board Action w CITY ON PURPOSE. Agenda Item: Gambling Premises Permit Application - American Legion Post 96/HYBA Department: Administration LICENSE. SECTION - _ ' Meeting Pate: 6/25/2024 Applicatidn Complete .' Yes Contact: Melissa Starke Agenda`Item Type: Presenter: Melissa Starke Reviewed by Staff, :;Vn �; New Business Time Requested '(Niinutes): License Contingency, " NIA Attachments ; Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: American Legion Post 96 and Hutchinson Youth Basketball Association have submitted applications to provide gambling devices at Flank Bar and Char which will be located at 1000 Hwy 7 West in Hutchinson, Minnesota effective August 1, 2024. State law requires that cities grant approval of the premises permit applications. The applicants have indicated that the State requires at least 30 days to process their gambling permits. The applicants will then submit the final applications to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve premises permit applications for American Legion Post 96 and Hutchinson Youth Basketball Association to operate gambling devices at 1000 Hwy 7 West. Fiscal Impact: Funding Source: FTE Impact: Bridget Change: No Included in current budget: No _ PROJECT SECTION: ' Total Project Cost: Total City Cost: Furddirig,5ource: : , Remaining,Cost: $ 0.00 % 'Fundinq S. '' MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6/15 Page I of 2 Annual Fee $150 (NON—REFUNDABLE) REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Actiilty. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South "State Roseville, MN 55113 Make check payable to of Minnesota." Questions? Call 651-539-1900 and ask for Licensing, ORGANIZATION INFORMATION Organization Name: _tt(YI� G�Li�1 i�EGsOI� Pos+ % License Number: C00$0 _ Chief Executive Officer (CEO) Sa N K.C1yl.)SK i Daytime Phone: A �� ��0& Gambling Manager: % HorAks Ck%b Daytime Phone: GAMBLING PREMISES INFORMATION Current name of site where gambling will be conducted: F4AA1X QRPL AND Q-FAR List any previous names for this location: Street address where premises is located: Q /4w 7 (Do not use a P.O. box number or mailing address.) City: OR Township: County: Zip Code: 14tJTWINSW Me IUD 5-63CO Does your organization own the building where the gambling will be conducted? Yes oNo If LG215 Lease for Lawful Gambling Activity. no, attach A lease is not required if only a raffle will be conducted. Is any other organization this Yes ®No conducting gambling at site? Don't know Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played. Has your organization previously conducted gambling at this site? Yes 12NoDon't know GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MIN NESOTA Bank Name: C� T'r z r=iUS QBank ANK d �1 1 _ C;Z ankAccount Number: O /�-- Bank Street Address: IOo, Af�n1lly s S City: 1'tUh.9tMWW State: MN Zip Code: Sd ALL TEMPORARY AND PERMANENT OFF -SITE. STORAGE SPACES Address (Do not use a P.O. box number): City: State: Zip Code: Gyp. Awins �sT _5,. flu MN 65a.11510 MN MN LG214 Premises Permit Application 6/I5 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: County {Name: Date Approved by City Council: Date Approved by County Board: Resolution (Number: Resolution Number: (If none, attach meeting minutes.) (If none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign. applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: ACKNOWLEDGMENT -AND OATH. I. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful operation of the Board or its agents, and the commissioners of all activities to be conducted. revenue or public safety and their agents may enter and inspect the premises. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, 2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to revenue and public safety and their agents, are them. authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of 8. Any changes in application information will be submitted to the current gambling rules and law. Board no later than ten days after the change has taken effect. 3. I have read this application and all information submitted to the Board is true, accurate, and complete. 9• I understand that failure to provide required information or providing false or misleading information may result in the 4. All required information has been fully disclosed. denial or revocation of the license. S. I am the chief executive officer of the organization. 10. I understand the fee is non-refundable regardless of license approval denial. Signature of Chief Executive Officer (designee may not sign) Date Data privacy notice: The information requested on this information when received by the Board. Minnesota's department of Public Safety, form (and any attachments) will be used by the All other information provided will be Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful the Board Issues the permit. when the Budget, and Revenue; Legislative Auditor, gambling activities in Minnesota. Your organization has Board issues the permit, all information national and international gambling the right to refuse to supply the Information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, does not Issue a permit, all information court order; other individuals and agencies the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law organization's qualifications and, as a consequence, exception of your organization's name and to have access to the information; individuals may refuse to issue a permit. If your organization address which will remain public. Private and agencies for which law or legal order supplies the Information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and organization's name and address will be public work requires access to the information; anyone with your written consent. This farm will be made available in alternative format, i.e. large print, braille, upon request. An equal opportunity employer MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity 6/15 Page 1 of 2 LEASE INFORMATION l Organization: Llcense/Site Number: Daytime Phone: AmEf?ucAm r 00020 - Address: City: State: Zip: Pa ax gtos 140(qW 5753 v Name of Leased Premises: Street Address: City:� 11 State: Zip: Daytime Phone: !ZV l MN .55,3�0 Name of Legal Owner: Business/Street Address: VINCENT AAFERTZ -/oo a IYWY 7 hTEST (MM) City: State: Zip: Daytime Phone: i 1 Irl 350 Name of Lessor (if same as legal owner, write "SAME"): Address: SIG mrs City: State: Zip: Daytime Phone: Check applicable item: New or amended lease. Effective date: Submit changes at least ten days before the effective date of the change. Q New owner. Effective date: Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) Pull Tabs (paper) Electronic Pull -Tabs PullTabs (paper) with dispensing device ❑ Electronic Linked Bingo Bar Bingo 19Bingo Electronic games may only be conducted: 1. at a premises licensed for the on -sale of intoxicating liquor Tipboards or the on -sale of 3.2% malt beverages; or © Paddlewheel ElPaddlewheel with table 2. at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL -TAB;. TIPBOARD, AND PADDLEWHEEL RENT (separate rent for, booth -and. bar ops), BOOTH OPERATION: Some oral[ sales of gambling equipment are conducted by an employee/volunteer-of a licensed -organization' at the ]eased premises. ALL GAMES, including electronic games: Monthly rent to be paid: %, not to exceed 10010 of gross profits for that month. . Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of garbling :equipment conducted by the lessor or lessor's employee: ELECTRONIC GAMES: Monthly rent to be paid:216, not to exceed 15% of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid: Ab_%, not to exceed 200/a of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 100/b of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for (eased.premises where bingo is the primary business conducted, such as bingo hail) Bingo rent is limited to one of the following: • Rent to be paid: %, not to exceed 10% of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo.. -OR- • Rate to be paid: $ per square foot, not to exceed 110% of a comparable cost per square foot for [eased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. => Rent may not be paid for bar bingo. Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terminated by either party with a written 30 day notice. Other terms: LG215 Lease for Lawful Gambling Activity 6/15 Page 2 of 2 Lease Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.181. Illegal Gambling: The lessor Is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item H, or Minnesota Statutes, Section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor: The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. (ACKNOWLEDGMENT OF LEASE TERMS Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling -related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Access to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years. Rent AII-Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: - trash removal - electricity, heat - snow removal - storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring - cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo - in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. I affirm that this lease Is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease- -Sign! uf L Date:g of Date: WorDo'_/o Print`Wgr a and Title of Lessor: Flrint`Name and Title 0 ee: ' ViNcr�T �AaRl z C { _F +(SW j, `a!ANF dF1N9 w5K1 Questions? Contact the licensing Section, Gambling Control Board, at Mail or fax lease to: 651-539-1900. This publication will be made available in alternative format (i.e. Minnesota Gambling Control Board large print, braille) upon request. Data privacy notice: The Information requested 1711 W. County Road B, Suite 300 South on this form and any attachments will become public information when received by Roseville, MN 55113 the Board, and will be used to determine your compliance with Minnesota statutes Fax: 651-639-4032 and rules governing lawful gambling activities. Consent Form Organization A listed below consents to Organization B conducting electronic gambling and/or bar bingo at the premises. Organization A: Organization BY: NvTcKjNSON Y60714 8ASPE73RU �ssacr��a� Name and Address of Permitted Premises: FL-IitiK 13AR 14NO CHAR 1000 Hwy -49josr (pR;,?s mid) -Premises-Permit Number: Effective Date of Consent. o (:!)C)o -- .� 1 ram; ley Circle One or Both: Electronic Pull Tabs and/or Bar Bingo OtANE JANKowsKt 6onT CcammAn�,R Print Name Date: 6/al I&LI crtnq I �. Il7.aff �Aanc&- i F1ornAs C L�48a CjF�, .W 3cRb —' '8 3 —16&9 • Organization B: Provide the signed written consent to the Gambling Control Board with your premises permit application. This form is provided for convenience, but any written consent is accepted. Minnesota Gambling Control Board 711115 - 4 MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6/15 Page I of 2 Annual Fee $150 (NON-REFUNDABLE REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Call 651-539-1900 and ask for Licensing. ORGANIZATION INFORMATION Organization Name: HUTCHINSON YOUTH BASKETBALL ASSOCIATION License Number: 95083 Chief Executive Officer (CEO) Dennis Eickhoff Daytime Phone: 320.292.6688 Gambling Manager: Tony Kadlec Daytime Phone: 651.271.0422 GAMBLING PREMISES INFORMATION Current name of site where gambling will be conducted: Flank Bar & Char List any previous names for this location: Days Inn by Wyndham Hutchinson Street address where premises Is located: 1000 Highway 7 W, Hutchinson, MN 55350 (Do not use a P.O. box number or mailing address.) City: OR Township: County: Zip Code: Hutchinson McLeod 55350-1514 Does your organization own the building where the gambling will be conducted? Yes El No If no, attach LG215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. Is this Yes ENoDon't know any other organization conducting gambling at site? Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper pull -tabs are played. Has organization this site? Yes ENoDon't know your previously conducted gambling at GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN. MINNESOTA Bank Name: Citizens Bank & Trust Bank Account Number: 078270 Bank Street Address: 102 Main St South City: Hutchinson State: MN Zip Code: 55350 ALL TEMPORARY AND :PERMANENT OFF -SITE STORAGE SPACES Address (Do not use a P.O. box number): City: State: Zip Code: 12787 200TH ST HUTCHINSON MN 55350 MN MN LG214 Premises Permit Application 6/15 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: HUTCHINSON County Name: Date Approved by City Council: Date Approved by County Board: Resolution Number: Resolution Number: (If none, attach meeting minutes.) (If none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: Date Signed: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. Local unit of government On behalf of the township, I acknowledge that the organization is must sign. applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: ACKNOWLEDGMENT AND' OATH 1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful operation of the Board or its agents, and the commissioners of all activities to be conducted. revenue or public safety and their agents may enter 7. I will familiarize myself with the laws of Minnesota governing and inspect the premises. lawful gambling and rules of the Board and agree, if licensed, 2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to revenue and public safety and their agents, are them. authorized to inspect the bank records of the gambling 8. Any changes in application information will be submitted to the account whenever necessary to fulfill requirements of current gambling rules and law. Board no later than ten days after the change has taken effect. 3. I have read this application and all information g, I understand that failure to provide required information or submitted to the Board is true, accurate, and complete. providing false or misleading information may result in the 4. All required information has been fully disclosed. denial or revocation of the license. 5. I am a hief exec ' e officer of the organization. 10. I understand the fee is non-refundable regardless of license approvaVdenial. I C� - igna ure of ief xecutive Officer (designee may not sign) []ate Data privacy notice: The information requested on this information when received by tfie Board. Minnesota's Department of Public Safety, form (and any attachments) will be used by the All other information provided will be Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful the Board issues the permit. When the Budget, and Revenue; Legislative Auditor, gambling activities In Minnesota. Your organization has Board issues the permit, all Information national and international gambling the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, does not Issue a permit, all information court order; other individuals and agencies the Board may not be able to determine your . provided remains private, with the specifically authorized by state or federal law organizations qualifications and, as a consequence, exception of your organization's name and to have access to the Information; Individuals may refuse to issue a permit. If your organization address which will remain public. Private and agencies for which law or legal order supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and organization's name and address will be public work requires access to the Information; anyone with your written consent. This form will be made available in alternative format, i.e. large print, braille, upon request. 71 An equal opportunity employer NIINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity 6/15 Page 1 of 2 LEASE INFORMATION Organization: License/Site Number: ' Daytime Phone: HUTCHINSON YOUTH BASKETBALL ASSOCIATION 95083 / 003 651.271.0422 Address: city: State: Zip: PO BOX 534 HUTCHINSON MN 55350 Name of Leased Premises: Street Address: FLANK BAR & CHAR 1000 Highway 7 W City: State: Zip: Daytime Phone. HUTCHINSON MN 55350-1514 320 455-8004 Name of Legal Owner; Business/Street Address: Flank Steakhouse, LLC 1000 Highway 7 W City; State: Zip: Daytime Phone: HUTCHINSON (763) 310-9862 MN 55350 763 310-9862 Name of Lessor (if same as legal owner, write "SAME"): Address: SAME City: State: Zip: Daytime Phone: Check applicable Item: New or amended lease. Effective date: 6/21/2024 Submit changes at least ten days before the effective date of the change. 0 New owner. Effective date: Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) ❑ Pull -Tabs (paper) ✓❑ Electronic Pull Tabs F✓ Pull -Tabs (paper) with dispensing device +&Y 7✓ Electronic Linked Bingo Bar Bingo DBingo MAertAfrN Le-C I10r' Electronic games may only be conducted: 1. at a premises licensed for the on -sale of intoxicating liquor Tipboards � � �� or the on -sale of 3.2% malt beverages; or Paddlewheel Paddlewheel with table 2, at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL -TAB, TIPBOARD,.AND- PADDLEWHEEL RENT (separate rent for WOW and bar ops) BOOTH OPPERATION. Some or all sales of gambling equipment are conducted by an employee/volunteeeof a licensed organization at the [eased premises. ALL GAMES, including electronic games: Monthly rent to be paid: %, not to exceed 10% of gross profits for that month. • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC GAMES: Monthly rent to be paid: 15 %, not to exceed 150/b of the gross profits for that month from electronic pull -tab games and electronic linked bingo games, ALL OTHER GAMES: Monthly rent to be paid: %, not to exceed 20010 of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 100/o of gross profits for that month and Is subject to booth operation $1,750 cap. BINGO RENT (for leased premises where bingo is the primary business conducted, such as bingo hall) Bingo rent Is limited to one of the following: • Rent to be paid: %, not to exceed 100/a of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo. -OR- • Rate to be paid: $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board, The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. => 'Rent may not be paid for bar bingo. =� Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION :CLAUSE (must be completed) The lease may be terminated by either party with a written 60 day notice. Other terms: LG215 Lease for Lawful Gambling Activity 6/15 Page 2 of 2 Lease Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.181. Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees- participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, If the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item H, or Minnesota Statutes, Section 609,75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. (ACKNOWLEDGMENT OF LEASE TERMS Other Prohibitions: Tiie lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of;gambling-related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Access to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years. Rent All -Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: - trash removal - electricity, heat - snow removal - storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring - cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo - in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease: Signature of �r: Date., ^ Signatu of Org a o icial (Lessee): Date: Print Name and Title of Lesso : 4 SJ Print Name and Title of Lessee: VtvtCe_#,'1* tAAeY-+-Z- ?4�-c t_ Wl Questions? Contact the Licensing Section, Gambling Control Board, at Mail or fax lease to: 651-539-1900. This publication will be made available in alternative format (i.e. Minnesota Gambling Control Board large print, braille) upon request. Data privacy notice: The Information requested 1711 W. County Road S, Suite 300 South on this form and any attachments will become public information when received by Roseville, MN 55113 the Board, and will be used to determine your compliance with Minnesota statutes Fax: 651-639-4032 and rules governing lawful gambling activities. cn Consent Form Organization A listed below consents to Organization B conducting electronic gambling and/or bar bingo at the premises. Organization A: p lenEfLICf�p3 L IFQ t\) Organization B•.- 9v Tcf4lNSN,1 %3774 QASPETUL �ssaCt� i��N Name and Address of Permitted Premises: Fk wje 13R K AW3 CV4 A K 1000 YWY %Vi+Sr (g3n;vS 1jug) -Premises Permlt Number. Effective Date of Consent: ooc0 ---..r_ .---. slay Circle One or Both: (Electronic Pull -Tabs and/or Bar Bingo DrANE JANKowsKr &6ST Ccxr►mAWP-R, Print Name Date: GArnsUNe M iRiu A-(;M 1 4omAs C C,A80 `;!h! r00c20- CeFk4.3clD --' `8 3 —16&9 ' Organization B: Provide the signed written consent to the Gambling Control Board with your premises permit application. This form is provided for convenience, but any written consent is accepted. Minnesora Gambling Control Board 711115 - 4 c� HUTCHINSON CITY COUNCIL Request for Board Action A CITY ON PURPOSE. May 2024 Financial and Investment Reports Agenda Item: Department: Finance LICENSE SECTION Meeting Date: 6/25/2024 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑� Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the May Financial Reports for the general fund and enterprise funds. Also attached is the May Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: Govern, Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT MAY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 6,370,436 6,370,436 - - 5,846,751 - Other Taxes 37,577 77,123 330,000 252,877 23.4 85,300 330,000 25.8 Licenses & Permits 67,105 224,336 392,100 167,764 57.2 163,203 442,100 36.9 Intergovernmental Revenue 6,825 30,041 2,028,194 1,998,153 1.5 26,966 1,793,941 1.5 Charges for Services 157,997 973,013 2,547,142 1,574,129 38.2 1,056,006 2,872,308 36.8 Miscellaneous Revenues 41,701 115,289 353,900 238,611 32.6 162,362 289,800 56.0 Transfers -In - 971,314 2,812,628 1,841,314 34.5 952,268 2,724,536 35.0 Fines & Forfeitures 6,060 22,664 55,000 32,336 41.2 21,860 55,000 39.7 TOTAL REVENUES 317,266 2,413,780 14,889,400 12,475,620 16.2 2,467,965 14,354,436 17.2 Wages & Benefits 1,032,956 3,690,640 10,050,414 6,359,774 36.7 3,310,552 9,672,602 34.2 Supplies 223,703 536,135 1,072,833 536,698 50.0 441,011 986,823 44.7 Services & Charges 264,291 1,091,777 2,867,722 1,775,945 38.1 1,013,126 2,827,889 35.8 Miscellaneous Expenses 9,307 131,236 381,400 250,164 34.4 137,947 373,500 36.9 Transfers -Out - 58,516 517,031 458,516 11.3 56,811 488,622 11.6 Capital Outlay 840 838 - (838) - 11,497 5,000 229.9 TOTAL EXPENDITURES 1,531,098 5,509,142 14,889,400 9,380,258 37.0 4,970,943 14,354,436 34.6 NET REVENUE (1,213,832) (3,095,362) - 3,095,362 (2,502,978) - REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2024 2024 ACTUALS MAY General Fund Expense by Department YTD 2024 2023 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Mayor & City Council 4,251 15,004 47,477 32,473 31.6 13,814 50,087 27.6 City Administrator 57,483 212,042 519,041 306,999 40.9 176,326 486,246 36.3 Elections 15 9,691 29,850 20,159 32.5 - - - Finance Department 84,709 211,555 427,823 216,268 49.4 171,567 406,320 42.2 Motor Vehicle 38,386 140,682 338,131 197,449 41.6 114,191 299,947 38.1 Assessing - - 61,499 61,499 - - 61,478 - Legal 38,674 120,482 329,055 208,573 36.6 111,024 325,697 34.1 Planning 19,771 72,094 181,040 108,946 39.8 61,793 170,925 36.2 Information Services 41,324 194,096 619,744 425,648 31.3 215,243 584,601 36.8 City Hall Building 21,330 77,833 202,295 124,462 38.5 75,053 201,625 37.2 Police Department 433,507 1,647,582 4,210,713 2,563,131 39.1 1,439,306 3,711,079 38.8 Hospital Security - - - - - 127,529 373,964 34.1 Emergency Management 4,488 15,784 13,500 (2,284) 116.9 4,716 16,980 27.8 Safety Committee - 10,807 13,950 3,143 77.5 11,813 12,000 98.4 Fire Department 32,410 144,019 447,485 303,466 32.2 153,618 410,444 37.4 Protective Inspections 42,963 177,637 397,864 220,227 44.6 125,016 359,241 34.8 Engineering 46,112 173,977 479,881 305,904 36.3 157,559 505,473 31.2 Streets & Alleys 246,142 699,643 1,777,633 1,077,990 39.4 607,370 1,677,692 36.2 Park/Recreation Administration 29,981 109,025 280,458 171,433 38.9 108,074 263,811 41.0 Recreation 24,259 68,544 225,861 157,317 30.3 82,897 232,197 35.7 Senior Citizen Center 4,824 32,879 79,564 46,685 41.3 23,827 84,861 28.1 Civic Arena 34,886 158,478 413,137 254,659 38.4 164,845 407,734 40.4 Park Department 119,430 432,906 1,187,993 755,087 36.4 419,910 1,145,736 36.6 Recreation Building 26,488 105,861 280,335 174,474 37.8 100,172 281,230 35.6 Events Center 14,821 64,707 151,082 86,375 42.8 63,849 171,156 37.3 Evergreen Building 2,669 12,273 35,080 22,807 35.0 12,174 34,880 34.9 Library 52,477 114,292 247,865 133,573 46.1 64,591 244,216 26.4 Waterpark 28,830 73,166 467,082 393,916 15.7 39,502 457,647 8.6 Cemetery 20,108 65,025 153,077 88,052 42.5 56,781 151,085 37.6 Airport 53,769 150,867 129,260 (21,607) 116.7 75,174 143,905 52.2 Unallocated General Expense 6,990 198,191 1,141,625 943,434 17.4 193,211 1,082,179 17.9 TOTAL EXPENDITURES 1,531,098 5,509,142 14,889,400 9,380,258 37.0 4,970,943 14,354,436 34.6 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT MAY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund Sales 720,093 2,855,987 7,708,000 4,852,013 37.1 2,718,894 7,281,000 37.3 Miscellaneous Revenues 111 1,092 10,500 9,408 10.4 1,307 10,500 12.4 TOTAL REVENUES 720,203 2,857,078 7,718,500 4,861,422 37.0 2,720,201 7,291,500 37.3 Cost of Sales 536,638 2,158,791 5,852,000 3,693,209 36.9 2,082,535 5,504,000 37.8 Wages & Benefits 103,765 361,764 924,229 562,465 39.1 326,931 904,864 36.1 Supplies 1,970 7,524 25,500 17,976 29.5 12,476 25,500 48.9 Services & Charges 16,745 100,559 308,150 207,591 32.6 109,759 298,750 36.7 Miscellaneous Expenses - - 6,500 6,500 - 70 6,700 1.0 Transfers -Out - - 550,000 550,000 - - 550,000 - Capital Outlay 38,061 74,787 100,000 25,213 74.8 8,204 15,000 54.7 Depreciation Expense - - 58,000 58,000 - - 61,000 - TOTAL EXPENDITURES 697,179 2,703,426 7,824,379 5,120,953 34.6 2,539,974 7,365,814 34.5 NET REVENUE 23,025 153,652 (105,879) (259,531) 180,227 (74,314) Year to Date Sales May Sales Comments 2024 2023 Change 2024 2023 Change Liquor Sales Revenue: Liquor 1,094,380 1,042,976 4.9% 261,516 238,896 9.5% Beer 1,279,948 1,246,931 2.6% 348,965 333,108 4.8% Wine 368,191 359,038 2.5% 78,055 73,431 6.3% THC Products 42,994 - 100.0% 12,431 - 100.0% Other 70,473 69,948 0.7% 19,125 18,470 3.5% Total Sales 2,855,987 2,718,894 5.0% 720,093 663,906 8.5% Gross Profit $697,195 $636,359 $183,455 $155,148 Gross Margin on Sales 24.4% 23.4% 1.0% 25.5% 23.4% 2.1% Customer Count 93,920 90,923 3.3% 22,732 21,490 5.8% Average Sale per Customer $30.41 $29.90 1.7% $31.68 $30.89 2.5% Labor to Sales Ratio 12.7% 12.0% 0.6% 14.4% 10.1 % 4.3% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT MAY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund Sales 117,822 511,607 1,675,000 1,163,393 30.5 538,969 1,840,000 29.3 Sales - Other 89,434 423,930 1,006,000 582,070 42.1 407,027 614,000 66.3 Local Sales Tax 76,800 264,614 1,057,000 792,386 25.0 324,791 1,012,000 32.1 Charges for Services 4,508 58,483 88,668 30,185 66.0 51,762 71,685 72.2 Miscellaneous Revenues 20,627 65,591 114,500 48,909 57.3 47,839 44,500 107.5 TOTAL REVENUES 309,190 1,324,224 3,941,168 2,616,944 33.6 1,370,388 3,582,185 38.3 Wages & Benefits 71,839 255,242 631,441 376,199 40.4 215,477 579,848 37.2 Supplies 4,213 54,994 244,225 189,231 22.5 83,623 185,800 45.0 Services & Charges 50,149 178,741 599,400 420,659 29.8 178,801 561,885 31.8 Miscellaneous Expenses 60 11,105 13,500 2,395 82.3 8,960 13,500 66.4 Transfers -Out - - 90,000 90,000 - - 70,000 - Capital Outlay 72,633 982,310 909,677 7.4 154,586 902,876 17.1 Depreciation Expense - 1,120,000 1,120,000 - - 1,090,000 - Debt Service - 110,296 1,366,550 1,256,254 8.1 114,254 1,371,173 8.3 TOTAL EXPENDITURES 126,261 683,011 5,047,426 4,364,415 13.5 755,701 4,775,082 15.8 NET of REVENUES & EXPENDITURES 182,929 641,214 (1,106,258) (1,747,472) 614,688 (1,192,897) Year to Date Water Sales Comments 2024 2023 Change Water Sales Revenue: Residential 335,519 353,887 -5.2% Commercial 96,379 96,476 -0.1% Industrial 79,710 88,606 -10.0% Water Sales 511,607 538,969 -5.1% Base Charge 343,691 311,427 10.4% Water Connection Charge 30,590 31,500 -2.9% Other 49,649 64,100 -22.5% Other Sales 423,930 407,027 4.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT MAY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Wastewater Fund Sales 277,329 1,111,647 2,875,000 1,763,353 38.7 1,129,621 2,750,000 41.1 Sales - Other 108,501 465,589 1,031,500 565,911 45.1 415,073 549,000 75.6 Local Sales Tax 59,129 203,729 815,000 611,271 25.0 261,115 810,000 32.2 Licenses & Permits - 5,600 6,000 400 93.3 5,800 6,000 96.7 Charges for Services - 4,403 7,500 3,098 58.7 1,610 7,500 21.5 Miscellaneous Revenues 27,297 93,262 176,000 82,738 53.0 78,341 93,500 83.8 TOTAL REVENUES 472,257 1,884,230 4,911,000 3,026,770 38.4 1,891,559 4,216,000 44.9 Wages & Benefits 91,653 322,071 892,971 570,900 36.1 281,531 813,235 34.6 Supplies 28,202 113,826 297,600 183,774 38.2 91,431 279,200 32.7 Services & Charges 164,584 356,598 840,650 484,052 42.4 240,934 855,920 28.1 Miscellaneous Expenses 301 15,720 36,000 20,280 43.7 19,095 36,000 53.0 Transfers -Out - - 110,000 110,000 - - 80,000 - Capital Outlay 149,743 2,410,249 2,260,506 6.2 534,228 1,638,085 32.6 Depreciation Expense - 1,200,000 1,200,000 - - 1,136,000 - Debt Service - 558,562 1,609,355 1,050,793 34.7 492,262 1,557,895 31.6 TOTAL EXPENDITURES 284,740 1,516,521 7,396,825 5,880,305 20.5 1,659,481 6,396,335 25.9 NET of REVENUES & EXPENDITURES 187,517 367,710 (2,485,825) (2,853,535) 232,078 (2,180,335) Year to Date Sewer Sales Comments 2024 2023 Change Wastewater Sales Revenue: Residential 631,497 624,270 1.2% Commercial 188,613 186,141 1.3% Industrial - Flow 154,841 171,536 -9.7% Industrial - Violation Surcharges 136,696 147,673 -7.4% Sewer Sales 1,111,647 1,129,621 -1.6% Base Charge 376,305 332,053 13.3% Sewer Connection Charge 40,204 41,400 -2.9% Other 49,081 41,620 17.9% Other Sales 465,589 415,073 12.2% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2024 2024 2023 2024 ACTUALS 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT MAY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund Sales 115,320 566,416 1,352,000 785,584 41.9 536,592 1,285,000 41.8 Sales - Other 4,045 19,501 46,100 26,599 42.3 18,615 45,000 41.4 Intergovernmental Revenue 1,500 8,916 21,500 12,584 41.5 14,773 12,500 118.2 Miscellaneous Revenues 5,826 18,196 30,000 11,804 60.7 20,131 15,000 134.2 TOTAL REVENUES 126,691 613,029 1,449,600 836,571 42.3 590,111 1,357,500 43.5 Wages & Benefits 41,684 133,855 337,416 203,561 39.7 81,987 343,101 23.9 Supplies 5,579 27,325 60,750 33,425 45.0 20,603 62,850 32.8 Services & Charges 96,535 339,174 969,000 629,826 35.0 328,295 897,590 36.6 Miscellaneous Expenses 263 535 1,150 615 46.5 206 750 27.5 Transfers -Out - - 55,000 55,000 - - 55,000 - Capital Outlay 1,422 119,130 817,500 698,370 14.6 6,038 1,018,482 0.6 Depreciation Expense - - 172,000 172,000 - - 172,000 - TOTAL EXPENDITURES 145,483 620,019 2,412,816 1,792,797 25.7 437,129 2,549,773 17.1 NET of REVENUES & EXPENDITURES (18,792) (6,989) (963,216) (956,227) 152,982 (1,192,273) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2024 Comoost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2024 ACTUALS MAY YTD 2024 2023 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED 531,808 1,844,164 2,620,300 776,136 70.4 1,659,469 2,939,400 56.5 155 403 95,500 95,097 0.4 595 97,000 0.6 7,488 20,452 52,000 31,548 39.3 27,564 32,000 86.1 539,451 1,865,019 2,767,800 902,781 67.4 1,687,627 3,068,400 55.0 334,747 1,197,402 1,759,400 561,998 68.1 1,123,050 2,158,000 52.0 (50,612) (172,961) (703,528) (530,567) 24.6 (192,553) (657,750) 29.3 81,560 324,032 888,535 564,503 36.5 285,349 838,147 34.0 7,420 49,323 149,500 100,177 33.0 33,706 162,500 20.7 15,634 68,061 287,500 219,439 23.7 75,574 304,980 24.8 1,196 4,145 13,500 9,355 30.7 2,512 11,000 22.8 - - 120,000 120,000 - - 120,000 - 5,124 44,982 197,000 152,018 22.8 5,288 349,652 1.5 - - 290,000 290,000 - - 290,000 - - 70,992 73,808 2,816 96.2 69,646 73,808 94.4 395,069 1,585,975 3,075,715 1,489,740 51.6 1,402,572 3,650,337 38.4 144,382 279,044 (307,915) (586,959) 285,055 (581,937) Year to Date Sales Comments 2024 2023 Change Compost Sales Bagged 1,590,336 1,500,513 6.0% Bulk 130,653 49,613 163.3% Other (Freight) 123,175 109,343 12.7% Total Sales 1,844,164 1,659,469 11.1% Gross Profit 646,762 536,419 Gross Margin 35.1% 32.3% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MAY 31, 2024 2024 ACTUALS MAY YTD 2024 2023 2024 AVAILABLE % BDGT 2023 YTD 2023 % BDGT BUDGET BALANCE USED ACTUAL BUDGET USED Storm Water Utility Sales 99,775 457,609 1,097,000 639,391 41.7 442,402 1,065,000 41.5 Sales - Other 619 2,613 3,500 887 74.7 1,828 3,500 52.2 Licenses & Permits 700 2,195 5,500 3,305 39.9 2,875 5,500 52.3 Charges for Services - - - - - - - - Miscellaneous Revenues 6,454 13,936 26,300 12,364 53.0 16,237 15,300 106.1 Capital Contributions - - - - - - - - TOTAL REVENUES 107,548 476,353 1,132,300 655,947 42.1 463,342 1,089,300 42.5 Wages & Benefits 34,366 120,772 311,298 190,526 38.8 104,942 308,906 34.0 Supplies 812 3,275 51,350 48,075 6.4 12,849 53,625 24.0 Services & Charges 22,707 78,239 223,375 145,136 35.0 40,857 208,535 19.6 Miscellaneous Expenses - 1,467 6,000 4,533 24.5 2,291 10,000 22.9 Transfers -Out - - - - - - - Capital Outlay 467,145 467,145 247,293 Depreciation Expense - 255,000 255,000 - - 275,000 - Debt Service - 157,927 187,480 29,553 84.2 148,411 221,589 67.0 TOTAL EXPENDITURES 57,885 361,679 1,501,648 1,139,969 24.1 309,350 1,324,948 23.3 NET of REVENUES & EXPENDITURES 49,663 114,674 (369,348) (484,022) 153,993 (235,648) Comments Services & Charges This expense category is higher than normal due to the consultant fees related to the storm water resiliency project. City of Hutchinson Investment Report For the Month Ended May 31, 2024 Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gain/ -Loss Earnings CERTIFICATES OF DEPOSIT: Capital One NA 07/05/2022 07/08/2024 3.300% Fixed $245,000 $245,000 $0 $244,478 -$522 $8,085 American Express Natl Bank 08/04/2022 08/12/2024 3.350% Fixed 245,000 245,000 0 244,013 -987 8,208 Manufacturers & Traders Trust 11/28/2022 12/09/2024 4.900% Fixed 244,000 244,000 0 243,400 -600 11,956 Sallie Mae Bank/Salt Lake 12/07/2021 12/16/2024 1.000% Fixed 245,000 245,000 0 239,323 -5,677 2,450 Merrick Bank 01/23/2020 01/31/2025 1.800% Fixed 245,000 245,000 0 239,304 -5,696 4,410 Axos Bank San Diego 02/28/2020 03/26/2025 1.650% Fixed 245,000 245,000 0 237,743 -7,257 4,043 Forbright Bank 08/31/2022 09/16/2025 3.500% Fixed 245,000 245,000 0 239,688 -5,312 8,575 First Citizens Bk & Tr Co Raleigh 10/26/2022 10/25/2025 4.700% Fixed 244,000 244,000 0 242,251 -1,749 11,468 Regions Bank Birmingham AL 10/28/2019 10/31/2025 2.000% Fixed 245,000 245,000 0 234,323 -10,677 4,900 Flushing Bank Primary 10/26/2022 11/04/2025 4.700% Fixed 245,000 245,000 0 243,322 -1,678 11,515 Ally Bk Sandy Utah 11/02/2022 11/10/2025 4.800% Fixed 244,000 244,000 0 242,546 -1,454 11,712 Toyota Financial Sgs Bk 07/14/2021 07/22/2026 0.950% Fixed 245,000 245,000 0 224,900 -20,100 2,328 Synchrony Bank 09/01/2022 09/09/2027 3.500% Fixed 245,000 245,000 0 234,992 -10,008 8,575 Discover Bank DE 11/16/2022 11/30/2027 4.900% Fixed 242,000 242,000 0 242,450 450 11,858 Morgan Stanley Bank NA 03/10/2023 03/16/2028 4.800% Fixed 244,000 244,000 0 243,890 -110 11,712 Affinity Bank 03/15/2023 03/17/2028 4.900% Fixed 195,000 195,000 0 195,681 681 9,555 Customers Bank 06/07/2023 06/14/2028 4.500% Fixed 244,000 244,000 0 241,501 -2,499 10,980 Thread Bank Rogers TN O6/07/2023 06/16/2028 4.400% Fixed 245,000 245,000 0 248,391 3,391 10,780 Univest Bank & Trust Co 06/02/2023 06/21/2028 4.500% Fixed 245,000 245,000 0 242,543 -2,457 11,025 CIBC Bk USA O6/16/2023 06/30/2028 4.450% Fixed 244,000 244,000 0 246,813 2,813 10,858 Providence Bk Rocky Mt NC 08/03/2023 08/21/2028 4.400% Fixed 249,000 249,000 0 245,619 -3,381 10,956 United Roosevelt Savings 09/06/2023 09/12/2028 4.500% Fixed 249,000 249,000 0 251,605 2,605 11,205 Central Fe S&L/Cicero IL 09/06/2023 09/14/2028 4.500% Fixed 249,000 249,000 0 246,600 -2,400 11,205 Community Bk & Tr Waco TX 11/01/2023 11/10/2028 5.050% Fixed 243,000 243,000 0 245,948 2,948 12,272 Liberty First Credit Union 01/23/2024 01/30/2029 4.150% Fixed 249,000 249,000 0 243,186 -5,814 10,334 Morgan Stanley Private Bank 02/28/2024 03/06/2029 4.350% Fixed 244,000 244,000 0 240,272 -3,728 10,614 Carter Bank & Trust 03/08/2024 03/20/2029 4.300% Fixed 245,000 245,000 0 240,820 -4,180 10,535 Mizrahi Tefahot Bank/LA 03/26/2024 03/07/2030 4.500% Fixed 244,000 244,000 0 243,166 -834 10,980 CBC Federal Credit Union 05/03/2024 05/14/2031 4.650% Fixed 249,000 249,000 0 251,174 2,174 11,579 Total CDs $7,062,000 $7,062,000 $0 $6,979,939 -$62,061 $274,673 MUNICIPAL BONDS: Honolulu City & Cnty HI 03/03/2022 07/01/2024 0.545% Fixed $675,000 $658,112 -$16,889 $672,287 $14,175 $3,679 Commerce Bank of Southwe 07/14/2016 08/01/2024 3.000% Fixed 500,000 526,595 26,595 497,790 -28,805 15,000 Honolulu City & Cnty HI 10/28/2019 08/01/2024 1.832% Fixed 1,000,000 996,000 -4,000 994,220 -1,780 18,320 Connecticut State 07/09/2019 08/15/2024 2.400% Fixed 570,000 568,906 -1,094 566,158 -2,747 13,680 New York City Transition 11/10/2015 11/01/2024 2.600% Callable 500,000 486,750 -13,250 494,315 7,565 13,000 Elk Grove Village IL 10/28/2021 01/01/2025 1.000% Fixed 150,000 150,000 0 146,274 -3,726 1,500 May 31, 2024 Oregon St Hsg & Cmnty Svcs Dept Palm Beach FL Revenue Chaska MN EDA Lease Revenue Virginia St Clg Bldg Authority Miami -Dade Cnty FL Transit Sales Austin TX Cmnty Clg Jobsohio Beverage Sys Stwd Oklahoma City OK Econ Dev Trust New York St Urban Dev Dorp Anchor Bay MI School Dist Phoenix Az Civic Impt Corp San Juan CA Unit Sch Dist District of Columbia Rev District of Columbia Rev Phoenix Az Civic Impt Corp Indiana St Fin Authority Rev NY Personal Income Tax Pima County AZ Revenue Wisconsin St Gen Fund Rev Pima County AZ Revenue New York NY City Transitional New York NY City Transitional Wisconsin St Gen Fund Rev Albertville AL Middlesex County NJ California St New York NY City Transitional Palm Beach Cnty Fla Connecticut State Total Municipal Bonds FEDERAL BONDS: Federal Home Loan Bank Total Federal Bonds MONEY MARKET FUNDS: Money Market - Citizens Bank Money Market - Oppenheimer Total Money Market Funds Trade Fixed or Par Purchase Premium Current Unrealized Annual Date Maturity Coupon Callable Value Amount -Discount Value Gain/ -Loss Earnings 10/19/2022 01/01/2025 4.659% Callable $355,000 $354,677 -$323 $353,647 -$1,030 $16,539 12/06/2019 01/01/2025 2.500% Fixed 460,000 469,752 9,752 452,668 -17,084 11,500 02/03/2020 02/01/2025 3.430% Fixed 300,000 323,256 23,256 295,962 -27,294 10,290 09/22/2022 02/01/2025 4.250% Fixed 570,000 570,000 0 565,115 -4,885 24,225 11/19/2021 07/01/2025 0.900% Fixed 375,000 373,013 -1,988 357,529 -15,484 3,375 04/27/2022 08/01/2025 0.992% Fixed 245,000 229,482 -15,518 233,061 3,579 2,430 04/27/2022 01/01/2026 2.034% Fixed 310,000 298,815 -11,185 294,829 -3,987 6,305 02/08/2022 03/01/2026 1.118% Fixed 300,000 292,833 -7,167 279,630 -13,203 3,354 08/26/2022 03/15/2026 3.170% Fixed 190,000 187,925 -2,075 183,660 -4,265 6,023 07/01/2020 05/01/2026 1.250% Fixed 500,000 503,630 3,630 464,110 -39,520 6,250 12/10/2021 07/01/2026 1.157% Fixed 135,000 134,150 -851 124,833 -9,316 1,562 11/09/2021 08/01/2026 1.201% Fixed 140,000 140,000 0 128,591 -11,409 1,681 01/18/2023 06/01/2027 4.232% Callable 350,000 349,734 -266 343,665 -6,069 14,812 02/14/2023 06/01/2027 4.232% Callable 400,000 397,684 -2,316 392,760 -4,924 16,928 03/30/2022 07/01/2027 1.257% Fixed 175,000 161,088 -13,913 157,161 -3,927 2,200 01/27/2023 07/15/2027 4.109% Fixed 1,000,000 1,000,000 0 977,740 -22,260 41,090 12/09/2022 09/15/2027 5.051% Fixed 300,000 308,277 8,277 298,842 -9,435 15,153 11/09/2022 12/01/2027 5.382% Fixed 1,000,000 1,014,580 14,580 1,014,050 -530 53,820 02/21/2023 05/01/2028 4.330% Fixed 500,000 497,905 -2,095 490,985 -6,920 21,650 11/22/2023 12/01/2028 5.961% Fixed 175,000 183,171 8,171 182,210 -961 10,432 07/05/2023 02/01/2029 4.750% Callable 385,000 385,920 920 382,309 -3,611 18,288 02/14/2024 02/01/2029 4.430% Callable 375,000 375,000 0 367,283 -7,718 16,613 03/13/2024 05/01/2029 4.346% Fixed 500,000 497,905 -2,095 489,515 -8,390 21,730 01/19/2024 06/01/2029 4.900% Fixed 235,000 241,103 6,103 232,972 -8,131 11,515 09/13/2023 08/15/2029 4.603% Fixed 250,000 248,115 -1,885 246,538 -1,578 11,508 10/24/2023 10/01/2029 5.100% Fixed 200,000 199,788 -212 203,234 3,446 10,200 12/05/2023 11/01/2029 5.050% Fixed 300,000 308,451 8,451 301,698 -6,753 15,150 12/15/2023 12/01/2029 4.150% Fixed 265,000 263,614 -1,386 256,088 -7,526 10,998 04/12/2024 05/15/2030 4.657% Fixed 140,000 140,000 0 139,359 -641 6,520 $13,825,000 $13,836,229 $11,229 $13,581,086-$255,143 $457,320 09/28/2021 10/26/2026 1.180% Callable $500,000 $500,000 $0 $457,825-$42,175 $5,900 $500,000 $500,000 $0 $457,825-$42,175 $5,900 Current Rate: 4.860% N/A $13,679,105 $13,679,105 $0 $13,679,105 $0 $664,805 Current Rate: 5.144% N/A $353,132 $353,132 $0 $353,132 $0 $18,165 $14,032,238 $14,032,238 $0 $14,032,238 $0 $682,970 TOTALS $35,419,238 $35,430,466 $11,229 $35,051,087-$379,379 $1,420,863 City of Hutchinson Investment Report For the Month Ended May 31, 2024 CITY S PORTFOLIO BY PRODUCT TYPE CITY S MATURITY SCHEDULE Par Value Currant Municipal Federal Total Total % of Total Value Year CD's Bonds Bonds Par Value % CDs $7,062,000 19.9% $6,979,939 2024 $979,000 $3,245,000 $0 $4,224,000 19.8% Municipal Bonds $13,825,000 39.0% $13,581,086 2025 $1,713,000 $2,455,000 $0 $4,168,000 19.5% Federal Bonds $500,000 1.4% $457,825 2026 $245,000 $1,575,000 $500,000 $2,320,000 10.8% Money Market $14,032,238 39.6% $14,032,238 2027 $487,000 $3,225,000 $0 $3,712,000 17.4% Total $35,419,238 100.0% $35,051,087 2028 $2,407,000 $675,000 $0 $3,082,000 14.4% Unrealized Gain 1-Loss -$379,379 2029 $738,000 $2,510,000 $0 $3,248,000 15.2% Prior Year Unrealized Gain 1-Loss -$306,970 2030 $244,000 $140,000 $0 $384,000 1.8% Investment Gain 1-Loss for 2024 -$72,409 2031 5249,000 S0 S0 5249.0W 1.2% Totals $7,062,000 $13,825,000 $500,000 $21,387,000 98.8% CDs 19.9% $5,000,000 224,000 Money Market $4,000,000 3,248,000 39.6 /o / Municipal Bonds $3,000,000 2,320,000 39.0% $2,000,000 1 $1,000,000 249 000 Federal Bonds 1.4% $0 moi- 2024 2025 2026 2027 2028 2029 2030 2031 FINANCIAL INDICES: One -Year Comparison Treasury Yield Curve 5/31/2024 5/31/2023 Change Federal Lending Rate 5.50% 525% 025% 6.00% Prime Rate 8.50% 825% 025% 5.00% Treasury Rates: 1-Year 5.18% 5.18% 0.00% 4.00% — 2-Year 4.89% 4.40% 0.49% 3.00% 3-Year 4.69% 4.04% 0.65% 5-Year 4.52% 3.74% 0.78% 2.00% 10-Year 4.51 % 3.64% 0.87% 1.00% - 20-Year 4.73% 4.01% 0.72% 0.00% City's Average Coupon Rate 3.47% 2.89% 0.58% f-Year 2-Year 3-Year 5-Year 10-Year 20-Year Average Yield to Maturity 5.15% 5.13% 0.02% t513112024 t513112023 (exduding Money Market hinds) HRA 111 Hassan Street SE Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING AN REDEVELOPMENT AUTHORITY (320) 234-4251 • (320) 234-4240 Fax Hutchinson HRA Regular Board Meeting May 21, 2024 Minutes CALL TO ORDER Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Renee Lynn Johnson Kotlarz, Gary Forcier, Robin Kashuba and Dan Masog. Staff Present: Judy Flemming, Alyssa Summerfield a. Gary Forcier moved to approve the agenda as presented. Robin Kashuba seconded and the motion carried unanimously. 2. PUBLIC COMMENTS No citizens addressed the HHRA Board of Commissioners. 3. MINUTES OF THE REGULAR BOARD MEETING ON April 16, 2024 Robin Kashuba moved to approve the minutes of the regular board meeting as presented. Gary Forcier seconded and the motion carried unanimously. 4. FINANCIAL REPORTS Gary Forcier moved to approve the following: a. City Center: 1) Consideration of City Center General Fund payments of $14,545.37 for checks 9418 to 9427 2) EFT payment of $155.34 on 5/14/2024 Visa Bill 3) Consideration of City Center April 30, 2024 Financial Statement Dan Masog seconded and the motion carried unanimously. Dan Masog moved to approve the following: b. Park Towers: 1) Consideration of Park Towers Operating Account payments of $46,481.52 for checks 16354 to 16392 and to void checks 16359 to 16362 because of a printer error. 2) Consideration of Park Towers Security Deposit Account payments of $429.59 for checks 1624 to 1626 3) EFT payment of $929.27 on 5/14/2024 Visa Bill 4) Consideration of Park Towers March 31, 2024 and April 30, 2024 Financial Statements Robin Kashuba seconded and the motion carried unanimously. 5. PARK TOWERS a. FYI Park Towers May Newsletter b. FYI Park Towers Vacancy Report c. Judy Flemming gave the Board an Operation Update. 6. CONSIDERATION OF APPROVAL OF CITY HOME REPAIRS PROGRAM GRANTS a. Dan Masog moved to approve the City Rehab Grant: 319 Lynn Road SW. Robin Kashuba seconded and the motion carried unanimously. �0� HRA 111 Hassan Street SE Hutchinson, MN 55350 Website: www.hutchinsonhra.com HUTCHINSON HOUSING REDEVELOPMENT AU HOR TDV (320) 234-4251 • (320) 234-4240 Fax 7. UPDATE ON ISLAND VIEW CIRCLE HOUSE PROJECT Judy Flemming gave an update on the communication with the realtor for the house. S. COMMUNICATIONS a. FYI: 2024 Strategic Planning Session IV — Economic Development Workshop presentation b. FYI: HHR 2023 Annual Report Presentation to the City Council c. TIF Discussion d. FYI: Planning Staff Update: Ravenwood South Second Addition & Second Addition to The Meadows 9. ADJOURNMENT Dan Masog moved to adjourn and Robin Kashuba seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recorded by Judy Flemming, HRA Executive Director Gary Forciey,, Secretary/Treasurer u _ A CITY ON PURPOSE. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 21, 2024 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The May 21, 2024 Planning Commission meeting was called to order by Chairman Fahey at 5:30 p.m. Members in bold were present Chairman Fahey, Vice Chairman Hacker, Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, and Commissioner Janssen. Also present were Dan Jochum, City Planner, Mike Stifter, City Public Works Director, John Paulson, City Environmental Specialist, Marc Sebora, City Attorney, Andrea Schwartz, City of Hutchinson Planning and Building Specialist, Rozanne Johnson, City of Hutchinson Planning and Building Assistant. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED April 16, 2024. Motion by Commissioner Hacker to approve April 16, 2024 meeting minutes. Second by Commissioner Garberg. Motion approved. 4. PUBLIC HEARING A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A TATTOO EXTABLISHMENT IN A C-3 ZONING DISTRICT LOCATED AT 140 MAIN ST N. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Josh Lowe, 1045 Prairie Ridge Ln Lester Prairie, Operations Manager for Something to Crow About — explained to the Commissioners that they will be doing Paramedical tattooing, covering scars and such. Motion by Commissioner Wirt, second by Commissioner Janssen to close the hearing at 5:37 p.m. Minutes Hutchinson Planning Commission May 21, 2024 Page 2 Motion by Commissioner Hacker to approve the Conditional Use Permit with 5 staff recommendations. Second by Commissioner Garberg. Item will be on City Council consent agenda on 05/28/2024. B. CONSIDERATION OF A FINAL PLAT FOR SECOND ADDITION TO THE MEADOWS. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Commissioner Garberg asked about the easement on Block 1 and who will be responsible for these utilizes in the future. This responsibility will be to the homeowner if repair is needed. Motion by Commissioner Sebesta, second by Commissioner Hacker to close the hearing at 5:47 p.m. Motion by Commissioner Hacker to approve the Final Plat with 5 staff recommendations. Second by Commissioner Janssen. Item will be on City Council consent agenda on 05/28/2024. C. CONSIDERATION OF A PRELIMINARY PLAT FOR RAVENWOOD SOUTH SECOND ADDITION. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Commissioner Garberg asked if you can put a patio in the Airport Zone? Mr. Jochum noted that yes you can have a patio, but not a structure attached to the house. Commissioner Janssen asked if there will be sufficient utility connection available. Mr. Jochum note yes. Bruce Naustal, 1175 Dale St — asked about the south 60' of the pond, easement/ROW from pond to Dale St? Bruce asked if there is still need for this. Dan noted this in for the long-range plan to connect Airport Rd. and yes they will still plan to use it someday. Chairman Fahey asked if this easement should be extended on the new outlot for future connection? Vice Chairman Hacker noted the importance of doing this now. Motion by Commissioner Sebesta, second by Commissioner Wirt to close the hearing at 6:04 p.m. Motion by Commissioner Garberg to approve the Preliminary Plat with 12 staff recommendations, striking the 6th condition and add in the continued easement through Outlot A. Second by Commissioner Hacker. Item will be on City Council consent agenda on 05/28/2024. Minutes Hutchinson Planning Commission May 21, 2024 Page 3 D. CONSIDERATION OF A FINAL PLAT FOR BONNEVILLE ADDITION. Dan Jochum, City Planner addressed the Commission and gave a brief overview of the project. Mr. Jochum then covered the staff report. Sue Hazelwood, 805 Willow Dr - did not get notice, drainage is terrible Betty Sturges, 855 Willow - did not get notice, drainage is terrible Doug Anderson, 1485 South Grade - concerned about infrastructure on Honey tree Motion by Commissioner Garberg, second by Commissioner Sebesta to close the hearing at 6:16 p.m. Motion by Commissioner Hacker to approve the Final Plat with 2 staff recommendations. Second by Commissioner Garberg. Item will be on City Council consent agenda on 05/28/2024. S. NEW BUSINESS A. NONE 6. UNFINISHED BUSINESS A. NONE 7. COMMUNICATION FROM STAFF A. DOWNTOWN PLAN — steering committee will meet again this week. B. JUNE MEETING — We have two items for the June agenda 8. ADJOURNMENT Motion was made by Commissioner Garberg, second by Commissioner Wirt to adjourn the meeting, Meeting was adjourned at 6:12 p.m. Parks, Recreation & Community Education Advisory Board Meeting Minutes May 6, 2024 Members present were Josh Kamrath, Kyle Wendling, Sara Pollman, Mark Lansink, Jeff Hoeft, Chad Czmowski, Margo Kaping and Ashley Gabbert. Staff present Lynn Neumann and Leslie Alberts. The meeting was called to order at 5:15 pm. The motion was made by Jeff Hoeft to approve the meeting minutes dated April 1, 2024. Josh Kamrath seconded the motion. The minutes were approved. Old Business City Strategic Planning Session - Health & Recreation and the Environment ■ Questions about the half -penny sales tax ■ Many advisory members attended the planning session Community Education Coordinator Retirement • Retirement date of May 31, 2024. 16 applications were received for the position. Met on May 7 to score applications and set up interviews. New Business MRPA Award of Excellence -Hutchinson Community Bike Fleet • Rolled out in 2023. • SHIP added $10,000 this year to add 8 new bikes for a total of 48 bikes. • Received feedback from the teachers over the past year - bikes are being used for older kids than intended. • Award will be presented at the school board meeting. Lynn will relay the meeting date. PRCE Summer Program Update • Parks opened May 1 and campground opened May 3. • Aquatic Center opens June 5. • Most activities opened first week in June. • There is a need for more skate school instructors, lifeguards, and swim instructors - need to be 15 years of age. Board Member Items • 8U baseball: public request for a program that can be a little more "intense" for those that want to do more with baseball. • Dumpster on South Grade Road: turf being thrown out due to its age, wear and tear. Unsafe. New turf won't be budgeted for a few years. New turf cost: $250,000 for a 20-25 year lifespan. • Paddlesports: renting "as is" for this summer. Looking to potentially use a company that utilizes a QR code to make it more self -serve. • Dock at Cedar Park: Request to move it to the campground. Needs new parts to be repaired and then it would be a possibility to move the dock. Adiournment A motion to adjourn was made by Chad Czmowski and Sara Pollman seconded the motion. The meeting adjourned at 5:52 pm. Next meeting is Monday, June 3, at 5:15 pm Location TBD Parks, Recreation & Community Education Advisory Board Meeting Minutes June 3, 2024 Members present were Josh Kamrath, Kyle Wendling, Sara Pollman, Mark Lansink, Chad Czmowski, Margo Kaping and Liz Stearns. Staff present Lynn Neumann and Leslie Alberts. The meeting was called to order at 5:22 pm. The motion was made by Chad Czmowski to approve the meeting minutes dated May 6, 2024. Sara Pollman seconded the motion. The minutes were approved. Old Business Community Education Coordinator Retirement • Sharon Armstrong retied May 31, 2024. • 1 external offer was made and waiting to hear if accepted. East Rink Dasher Boards Update • Boards are installed - a few adjustments need to be made. • New nets, boards and glass were installed. • Kept old boards for potential use outdoors at another location. New Business Goats on the Go Project • Arrived June 1 at Roberts Park utilizing 6 acres for grazing. • Looking at adding acreage at Tartan Park and the dog park. • Move the goats around based on how much they are eating within the 6 acres. • Biggest worry from owner is dogs that are off leash. • Goats will move from Roberts Park to Riverside park and then to Miller Woods. PRCE Summer Updates o Aquatic Center o Morning lap swim started June 3, 2024. o Worked on training lifeguards and staff. Looking for more lifeguards. o Summer Ice o Started June 3, 2024. o Recreation programs o Reported registration numbers for Recreation and Community Education programming. o In need of coaches for ice skating lessons, Tigerball and T-ball. o Community Education Programs o Majority of camps began June 3. o Parks & Campground o Library Square Fountain is broken due to the public swimming in it. The electrical system is fried. Will require a system replacement. Board Member Items • Pickleball: would like 'first come -first serve' signs placed at Park Elementary courts. Heavier nets were OK'd to purchase for Park Elementary. These will remain on the courts. Adjournment A motion to adjourn was made by Chad Czmowski and Mark Lansink seconded the motion. The meeting adjourned at 6:03 pm. Next meeting is August 5 - Location TBD