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05-28-2024HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 28, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15736 — Resolution Accepting Artwork Donation from David Ding Motion by Czmowski, second by May, to approve Resolution No. 15736. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 14, 2024 (b) Strategic Planning Session of May 14, 2024 Motion by Czmowski, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) CITY COUNCIL MINUTES May 28, 2024 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15737 — Resolution Authorizing Minnesota Pollution Control Agency Statewide Organics Management Grant Application (b) Consideration for Approval of Resolution No. 15738 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Tattoo Establishment in a C-3 Zoning District Located at 140 Main Street North with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 15739 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Second Addition to The Meadows with Favorable Planning Commission Recommendation (d) Consideration for Approval of Resolution No. 15740 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Bonneville Addition with Favorable Planning Commission Recommendation (e) Consideration for Approval of Resolution No. 15741 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary Plat for Ravenwood South Second Addition with Favorable Planning Commission Recommendation (f) Consideration for Approval of Construction Hours Variance for Jefferson Street/Roundabout Project (g) Consideration for Approval of Dairy Day Celebration on June 7, 2024, in Library Square (h) Consideration for Approval of Issuing Temporary Liquor License to High Island Lake Conservation Club, Inc. at McLeod County Fairgrounds on June 14-15, 2024 (i) Consideration for Approval of Change Order No. 1 for Water Meter Replacement Project Phase 1 (Letting No. 2, Project No.24-08) 0) Consideration for Approval of Renewal of Park Elementary Lease Agreement (k) Claims, Appropriations and Contract Payments Motion by May, second by Sebesta, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 8. PRESENTATION OF CITY OF HUTCHINSON 2023 YEAR END REPORT 2 CITY COUNCIL MINUTES May 28, 2024 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich introduced the third annual year end report which is a report containing information from all departments. UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY STORMWATER, WASTEWATER AND COMMUNITY RESILIENCY PROJECT FINAL REPORT - NORTH John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson noted that the City received grant funding through the MPCA for the Stormwater, Wastewater and Community Resilience in 2023 to conduct a stormwater study for the north part of the city. The scope of work identified in the grant was recently completed and a Final Project Report has been reviewed by staff, updated and revised, and finalized for consideration. Mr. Paulson noted that a public open house will be held on June 4, 2024, from 5:00-7:00 p.m. in the City Council Chambers. The open house is a requirement to complete the project. Soon after the open house, the Final Project Report will be submitted to the MPCA for project closeout. The grant was used to complete a hydrologic and hydraulic modeling of the City storm sewer system. The modeling identified parts of the system that have adequate drainage capacity as well as those that do not. The information will be used to prioritize drainage improvements and to inform staff of future system needs due to changes in precipitation intensity and duration. Mr. Paulson continued to provide a project summary overview. Motion by Czmowski, second by May, to approve Stormwater, Wastewater and Community Resiliency Project Final Report — North. Motion carried unanimously. 10. APPROVE/DENY AMENDING CITY POLICY NO. 3.27 SICK/VACATION LEAVE DONATION Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that the current policy allows employees to donate sick and vacation leave to fellow employees who have no leave or have exhausted leave due to circumstances including a catastrophic illness and/or serious health condition of an employee or immediate family member or immediate family member's funeral. Due to changes in the vacation leave accrual and feedback from the Employee Benefits survey conducted in 2023, staff is proposing the following changes to the policy: add catastrophic injury and parental leave as applicable reasons to request donated leave and update the amounts of leave able to request and donate based on circumstance. This updated policy would be generous in what is allowed but would continue to rely on whether employees are willing to donate their leave for each individual circumstance. This policy will be reviewed again in 2025 to determine how it will coordinate with the new MN Paid Leave program that goes into effect in 2026. Motion by May, second by Czmowski, to approve amending City Policy No. 3.27 Sick/Vacation CITY COUNCIL MINUTES May 28, 2024 Leave Donation. Motion carried unanimously. 11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 9, 2024, AT 4:30 P.M. TO REVIEW 2023 AUDIT REPORT Motion by Czmowski, second by Sebesta, to set Council workshop for July 9, 2024, at 4:30 p.m. to review 2023 audit report. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Financial Report and Investment Report for April 2024 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 16, 2024 MISCELLANEOUS 13. STAFF UPDATES Tom Gifferson — Chief Gifferson noted that an 11-month inspection was conducted on the new police facility and only a few minor items need to be addressed. Mike Stifter — Mr. Stifter provided updates on street projects such as Michael Court, Oakland Avenue and the Jefferson Street roundabout. Mr. Stifter also reminded the Council of John Olson's community retirement party tomorrow at the VFW from 3:00-7:00 p.m. John Paulson — Mr. Paulson noted that tall grass/weed notices started going out last week. Matt Jaunich — Mr. Jaunich noted that the "Goats on the Go" program will begin this Saturday at Roberts Park. He also noted that candidate filing closes next Tuesday, June 4, 2024, at 5:00 p.m. 14. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski provided updates from the EDA Board meeting held last week. Tim Burley — Council Member Burley encouraged residents to visit the library and take part in all of The events that they have going on. Dave Sebesta — Council Member Sebesta spoke of transportation opportunities sponsored by the Mid Minnesota Development Commission for those that need transportation for any reason. More information is available at MMDC.org. He also noted that there is a vacant seat on the Planning Commission. Pat May — Council Member May noted that the new sculptures are being put in place along the Sculpture Stroll. Gary Forcier — Mayor Forcier noted that there is availability at Park Towers and provided housing statistics from the HRA Board. He also noted that the airport is still in search of a fixed base operator. 11 CITY COUNCIL MINUTES May 28, 2024 ADJOURNMENT Motion by Sebesta, second by Czmowski, to adjourn at 6:20 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator