05-14-2024HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MAY 14, 2024
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many
decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda iten2.)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta and
Chad Czmowski. Member absent was Pat May. Also present was Matt Jaunich, City Administrator.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Sebesta, second by Czmowski, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — A moment of silence was held in lieu of an invocation.
(The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15733 — Resolution Accepting $40.00 Donation from Thomas & Gwen Dahl to
Hutchinson Police Department Towards Law Enforcement Memorial Park Fund in Memory of
Bill Wegener
Motion by Czmowski, second by Burley, to approve Resolution No. 15733. Motion carried
unanimously.
PUBLIC COMMENTS
(This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda,
please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question,
concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep
comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in
advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 23, 2024
(b) Strategic Planning Session of April 23, 2024
Motion by Burley, second by Sebesta, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally iten2s are not discussed)
CITY COUNCIL MINUTES May 14, 2024
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Grant Contract Agreement With State of Minnesota for Hotel
Jorgensen Project
(b) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycee Water
Carnival from June 13-16, 2024, at Masonic West River Park
(c) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing
Company from June 13-15, 2024, at Masonic West River Park
(d) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County
Pheasants Forever on September 18, 2024, at Bobbing Bobber Brewing Company
(e) Consideration for Approval of RiverSong Music Festival on July 12 & 13, 2024, in Masonic West
River Park
(f) Consideration for Approval of Minnesota Pottery Festival on July 27 & 28, 2024, in Masonic
West River Park
(g) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability
(h) Consideration for Approval of Resolution No. 15731 — Resolution Adopting Revised Assessment
Roll (SA 5133)
(i) Consideration for Approval of Resolution No. 15732 — Resolution Accepting Bid and Awarding
Contract for Water Meter Replacement Project Phase 1
(j) Consideration for Approval of Resolution No. 15735 - Resolution Approving Disposal of Streets
Department Surplus Property
(k) Consideration for Approval of Crack Sealing
(1) Consideration for Approval to Purchase S66T4 Bobcat Skidster Loader with Gold Package for
PRCE Department
(m) Consideration for Approval of Stormwater, Wastewater, and Community Resilience Grant
Agreement
(n) Consideration for Approval of SEH Supplemental Agreement for Stormwater Resiliency Plan —
South
(o) Consideration for Approval of Out of State Travel for Creekside Employees to Attend Site Visits
in Northern Illinois May 21-22, 2024
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CITY COUNCIL MINUTES May 14, 2024
(p) Claims, Appropriations and Contract Payments — Register A
Motion by Czmowski, second by Sebesta, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Czmowski, second by Burley, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and coniniunications f on2 other entities.)
9. REQUEST FROM GOPHER CAMPFIRE WILDLIFE SANCTUARY
Leon Goldschmidt, Craig Schmeling and Jake Powell of Gopher Campfire Wildlife Sanctuary
presented before the Council. The group explained that pursuant to MN DNR rules, the sanctuary is
required to put a fence around the sanctuary in accordance to certain standards. The requirement is
to prevent chronic waste disease from sanctuary wildlife to other wildlife. The new fence will
surround the current fence per requirements. The estimate for construction of the fence is $102,000.
The Wildlife Sanctuary has raised/pledged approximately $35,000. Local businesses will be contacted
to see if they will donate funds to the project. Lynn Neumann, PRCE Director, noted that many
campers really enjoy the sanctuary and she suggested providing the sanctuary's fundraising efforts out
to the campers to perhaps seek more donations. Council Member Burley suggested asking the DNR
for an exemption due to the sanctuary being a deer farm, an educational facility. The group stated
that they have verbally argued the requirement but have not been provided any leniency. Council
Member Burley encouraged them to put a written request in to the DNR. Council Members
suggested that the City's local legislators support the exemption request and ask that they put their
signature on such a request in partnership with the Wildlife Sanctuary. Matt Jaunich noted that the
City will put together a Resolution of Support and can work with staff on perhaps gaining local
legislative support.
10. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY YEAR END REPORT
Judy Flemming, HRA Executive Director, presented before the Council. Ms. Flemming provided an
annual report on the Hutchinson Housing & Redevelopment Authority's activities for 2023.
Information presented was on rental vacancy rates, home resales, foreclosures, Park Towers
management, and City Center operations (home improvement program grants, rehab loan program,
house moved to Island View Heights lot). Ms. Flemming also reviewed priorities for this year which
include various items at Park Towers along with owner -occupied rehabilitation programs, rental
rehabilitation programs and housing development. Ms. Flemming clarified that building homes is not
a main function of the HRA but rather can act as a resource to developers and others on potential
funding sources. Ms. Flemming also spoke about the new staff she has on board both at Park Towers
and at the City Center.
UNFINISHED BUSINESS
CITY COUNCIL MINUTES May 14, 2024
NEW BUSINESS
11. APPROVE/DENY RESOLUTION NO. 15730 — RESOLUTION DECLARING THE OFFICIAL
INTENT OF THE CITY OF HUTCHINSON TO REIMBURSE CERTAIN EXPENDITURES
FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the City's
current business practice is to issue bonds in the Fall after street and capital improvement projects
have been bid, awarded to contractors and the contract costs are determined. As part of this process,
the City must cash flow the project costs during the Summer and reimburse itself when the bond
proceeds are received. IRS regulations require the City Council to approve a resolution declaring its
intent to reimburse itself with the bond proceeds. Resolution 15730 itemizes the various projects
expected to be financed by bonds this year and sets the maximum cost reimbursement at $2,250,000.
Motion by Czmowski, second by Burley, to approve Resolution No. 15730. Motion carried
unanimously.
12. APROVE/DENY RESOLUTION NO. 15734 — RESOLUTION FOR AUTHORIZATION TO
PARTICIPATE IN MN-LESO PROGRAM (MINNESOTA LAW ENFROCEMENT SUPPORT
OFFICER)
Tom Gifferson, Police Chief, presented before the Council. Chief Gifferson explained that the HPD is
asking for authorization to participate in the MN Law Enforcement Support Officer program. This
program provides surplus property to law enforcement agencies to support their public safety
missions. The HPD has been participating in this program for over 20 years, however program
requirements have changed and departments must have Council authorization to be part of the
program in order to acquire large pieces of equipment. The department is hoping to acquire an
armored rescue vehicle through the program. There would be no cost other than a bit of
repair/rehabilitation on the equipment.
Motion by Czmowski, second by Forcier, to approve Resolution No. 15734. Motion carried
unanimously.
13. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 28, 2024, AT 4:00 P.M.
Motion by Czmowski, second by Burley, to set budget workshop for May 28, 2024, at 4:00 p.m.
Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
a) Sustainability Advisory Board Minutes from March 18, 2024
b) Hutchinson Library Board Minutes from March 25, 2024
c) Hutchinson Utilities Commission Minutes from March 27, 2024
d) Parks, Recreation, Community Education Board Minutes from April 1, 2024
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CITY COUNCIL MINUTES May 14, 2024
MISCELLANEOUS
15. STAFF UPDATES
Mike Stifter — Mr. Stifter noted that construction on Oakland Avenue began this past Monday, however
access to Oakland Cemetery will remain open. He encouraged residents to watch the City's Facebook
page and/or call with any questions or to gain information. Construction work also began on Michael
Court. Other projects will begin when school is out and/or after Water Carnival.
Matt Jaunich — Mr. Jaunich noted that candidate filing opens May 21, 2024, and the seats open are
Mayor, Council Seat 3 and Council Seat 4. City offices will be closed on Monday May 27, 2024, for
Memorial Day.
16. COUNCIL/MAYOR UPDATE
Tim Burley — Council Member Burley noted that it is Police Week and he thanked the
city's public safety departments for all they do. He also noted that the annual Memorial Day Program
will be held in Veterans' Memorial Park on May 27, 2024.
Chad Czmowski — Council Member Czmowski noted that all the city parks are open and the parks
department is very busy.
ADJOURNMENT
Motion by Czmowski, second by Burley, to adjourn at 6:25 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator