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cp06-11-24HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JUNE 11, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: Citypolicy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Harvest Mission (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Presentation of Facility Safety Award and Facility Operational Award — Hutchinson Wastewater Facility (b) Resolution No. 15742 — Resolution Accepting $1000.00 Donation from Hutchinson Lions Club for Forestry Operations (c) Resolution No. 15743 — Resolution Accepting $3000.00 Donation from Hutchinson Hockey Association for Drink Rail at Burich Arena (d) Resolution No. 15744 — Resolution Accepting $100.00 Donation from McKimm Milk Transit, Inc. for Hutchinson Police Department Future Equipment Purchases PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 28, 2024 (b) Council Workshop of May 28, 2024 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Granting Permission to Crow River Winery to Dispense Liquor at Upcoming Events: Hutchinson Jaycee Water Carnival — West River Park; Minnesota Pottery CITY COUNCIL AGENDA —June]], 2024 Festival — West River Park; Garlic Festival — McLeod County Fairgrounds; Arts & Crafts Fair — Library Square (b) Consideration for Approval of Issuing Temporary Liquor License to Bobbing Bobber Brewing Company on July 13, 2024 (c) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest A-C Club on November 8, 2025 (d) Consideration for Approval to Purchase Bag Film for Creekside (e) Consideration for Approval to Purchase Two Squad Cars (f) Consideration for Approval of Second Addition to The Meadows Subdivision Agreement (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agenda is to provide the ounci with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS NEW BUSINESS GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 8. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from April 22, 2024 MISCELLANEOUS 9. STAFF UPDATES 10. COUNCIL/MAYOR UPDATE ADJOURNMENT 2 Water Environment Federarr the water es pecoe I bpArIA Central States Water Environment Association George W. Burke, Jr. Facility Safety Award Presented to CITY OF HUTCHINSON, MINNESOTA in recognition of the excellence of its active and effective safety program and safety record CERTIFICATE OF COMMENDATION This Wastewater Treatment Facility Operational Award is presented to Hutchinson WWTP and its staff in recognition of exceptional compliance with its Minnesota Pollution Control Agency NPDES/SDS wastewater permit during the 2023 review period. Your dedication to protecting Minnesota's waters is duly recognized and appreciated by the state of Minnesota. Katrina Kessler, MPCA Commissioner MINNESOTA POLLUTION CONTROL AGENCY CITY OF HUTCHINSON RESOLUTION NO. 15742 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Hutchinson Lions Club $1,000.00 4/23/2024 WHEREAS, such a donation has been contributed to the City of Hutchinson Public Works - Forestry operations. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of June 2024. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15743 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Hutchinson Hockey Association $3,000.00 5/19/2024 WHEREAS, such a donation has been contributed to the City of Hutchinson Parks Department towards a drink rail at Burich Arena. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of June 2024. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor CITY OF HUTCHINSON RESOLUTION NO. 15744 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date McKimm Milk Transit, Inc $100.00 5/30/2024 WHEREAS, such a donation has been contributed to the City of Hutchinson Police Department towards future equipment purchases. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 11th day of June 2024. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MAY 28, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Dave Sebesta, Pat May and Chad Czmowski. Also present were Matt Jaunich, City Administrator, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Burley, second by Sebesta, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference or, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previous y reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15736 — Resolution Accepting Artwork Donation from David Ding Motion by Czmowski, second by May, to approve Resolution No. 15736. Motion carried unanimously. PUBLIC COMMENTS (T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be acceptingpublic comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor —state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of May 14, 2024 (b) Strategic Planning Session of May 14, 2024 Motion by Czmowski, second by Burley, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed) 7. APPROVAL OF CONSENT AGENDA CITY COUNCIL MINUTES— May 28, 2024 (a) Consideration for Approval of Resolution No. 15737 — Resolution Authorizing Minnesota Pollution Control Agency Statewide Organics Management Grant Application (b) Consideration for Approval of Resolution No. 15738 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Tattoo Establishment in a C-3 Zoning District Located at 140 Main Street North with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 15739 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Second Addition to The Meadows with Favorable Planning Commission Recommendation (d) Consideration for Approval of Resolution No. 15740 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Bonneville Addition with Favorable Planning Commission Recommendation (e) Consideration for Approval of Resolution No. 15741 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary Plat for Ravenwood South Second Addition with Favorable Planning Commission Recommendation (f) Consideration for Approval of Construction Hours Variance for Jefferson Street/Roundabout Proj ect (g) Consideration for Approval of Dairy Day Celebration on June 7, 2024, in Library Square (h) Consideration for Approval of Issuing Temporary Liquor License to High Island Lake Conservation Club, Inc. at McLeod County Fairgrounds on June 14-15, 2024 (i) Consideration for Approval of Change Order No. 1 for Water Meter Replacement Project Phase 1 (Letting No. 2, Project No.24-08) 0) Consideration for Approval of Renewal of Park Elementary Lease Agreement (k) Claims, Appropriations and Contract Payments Motion by May, second by Sebesta, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE MMUNICATIONS RE UESTS AND PETITIONS purpose o this portion oJ the agenda is to provide the ounci with information necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 8. PRESENTATION OF CITY OF HUTCHINSON 2023 YEAR END REPORT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich introduced the third 2 CITY COUNCIL MINUTES— May 28, 2024 annual year end report which is a report containing information from all departments. UNFINISHED BUSINESS NEW BUSINESS 9. APPROVE/DENY STORMWATER, WASTEWATER AND COMMUNITY RESILIENCY PROJECT FINAL REPORT - NORTH John Paulson, Environmental/Regulatory/Project Manager, presented before the Council. Mr. Paulson noted that the City received grant funding through the MPCA for the Stormwater, Wastewater and Community Resilience in 2023 to conduct a stormwater study for the north part of the city. The scope of work identified in the grant was recently completed and a Final Project Report has been reviewed by staff, updated and revised, and finalized for consideration. Mr. Paulson noted that a public open house will be held on June 4, 2024, from 5:00-7:00 p.m. in the City Council Chambers. The open house is a requirement to complete the project. Soon after the open house, the Final Project Report will be submitted to the MPCA for project closeout. The grant was used to complete a hydrologic and hydraulic modeling of the City storm sewer system. The modeling identified parts of the system that have adequate drainage capacity as well as those that do not. The information will be used to prioritize drainage improvements and to inform staff of future system needs due to changes in precipitation intensity and duration. Mr. Paulson continued to provide a project summary overview. Motion by Czmowski, second by May, to approve Stormwater, Wastewater and Community Resiliency Project Final Report — North. Motion carried unanimously. 10. APPROVE/DENY AMENDING CITY POLICY NO. 3.27 SICK/VACATION LEAVE DONATION Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that the current policy allows employees to donate sick and vacation leave to fellow employees who have no leave or have exhausted leave due to circumstances including a catastrophic illness and/or serious health condition of an employee or immediate family member or immediate family member's funeral. Due to changes in the vacation leave accrual and feedback from the Employee Benefits survey conducted in 2023, staff is proposing the following changes to the policy: add catastrophic injury and parental leave as applicable reasons to request donated leave and update the amounts of leave able to request and donate based on circumstance. This updated policy would be generous in what is allowed but would continue to rely on whether employees are willing to donate their leave for each individual circumstance. This policy will be reviewed again in 2025 to determine how it will coordinate with the new MN Paid Leave program that goes into effect in 2026. Motion by May, second by Czmowski, to approve amending City Policy No. 3.27 Sick/Vacation Leave Donation. Motion carried unanimously. CITY COUNCIL MINUTES— May 28, 2024 11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR JULY 9, 2024, AT 4:30 P.M. TO REVIEW 2023 AUDIT REPORT Motion by Czmowski, second by Sebesta, to set Council workshop for July 9, 2024, at 4:30 p.m. to review 2023 audit report. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for April 2024 b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 16, 2024 MISCELLANEOUS 13. STAFF UPDATES Tom Gifferson — Chief Gifferson noted that an 11-month inspection was conducted on the new police facility and only a few minor items need to be addressed. Mike Stifter — Mr. Stifter provided updates on street projects such as Michael Court, Oakland Avenue and the Jefferson Street roundabout. Mr. Stifter also reminded the Council of John Olson's community retirement party tomorrow at the VFW from 3:00-7:00 p.m. John Paulson — Mr. Paulson noted that tall grass/weed notices started going out last week. Matt Jaunich — Mr. Jaunich noted that the "Goats on the Go" program will begin this Saturday at Roberts Park. He also noted that candidate filing closes next Tuesday, June 4, 2024, at 5:00 p.m. 14. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski provided updates from the EDA Board meeting held last week. Tim Burley — Council Member Burley encouraged residents to visit the library and take part in all of The events that they have going on. Dave Sebesta — Council Member Sebesta spoke of transportation opportunities sponsored by the Mid Minnesota Development Commission for those that need transportation for any reason. More information is available at MMDC.org. He also noted that there is a vacant seat on the Planning Commission. Pat May — Council Member May noted that the new sculptures are being put in place along the Sculpture Stroll. Gary Forcier — Mayor Forcier noted that there is availability at Park Towers and provided housing statistics from the HRA Board. He also noted that the airport is still in search of a fixed base operator. F1 CITY COUNCIL MINUTES— May 28, 2024 ADJOURNMENT Motion by Sebesta, second by Czmowski, to adjourn at 6:20 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL 2025 BUDGET KICKOFF MINUTES TUESDAY, MAY 28, 2024 - 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Pat May, Dave Sebesta, and Chad Czmowski. Member absent was Tim Burley. Others present were: Matt Jaunich, City Administrator, Andy Reid, Finance Director and other city directors. 2025 BUDGET KICKOFF REVIEW 2. 2025 Budget Kickoff Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's workshop is to begin the 2025 budgeting season. Mr. Jaunich noted that setting the annual budget is one of the biggest policy decisions of the City Council. The City's budget documents drive the work of the city and are the forces behind achieving the City's Mission Statement. Mr. Jaunich reviewed the City's mission statement, vision statement, the seven core areas of focus which include public safety, health & recreation, transportation, economic development, environment, good government and housing. Mr. Jaunich spoke about statements identified in the City's last strategic plan. Those statements included wanting to be known as a destination place for recreation, art and leisure; wanting to have a growing, diverse economy with a skilled workforce; wanting to have adequate, affordable housing for all; wanting to have welcoming and safe city facilities to service current and future generations; wanting to have cost effective, reliable and sustainable energy and practices; wanting to have high quality, multi -modal transportation and infrastructure systems; wanting to have active citizen engagement, participation and involvement and wanting to have fiscally responsible management to serve community needs. Mr. Jaunich also reviewed five long-term goals the Council should consider every budget season. Those goals include: 1. What should future tax levies look like? 2. What levels of services should the City perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? Mr. Jaunich noted that the purpose of today's workshop is to review the budget calendar that has been established as well as review historical data and items that staff has identified as items/concerns that need to be addressed. Staff would also like to review the Fleet and Facility Plans and how those are established and get direction from the Council on what they would like to see during the 2025 budget preparation season. Mr. Jaunich noted that there are three ways to approach a budget — either staff driven, Council driven or a combination of the Council working with staff. Mr. Jaunich reviewed tax rate comparisons of Hutchinson with other McLeod County cities as well as with other regional center city rates. Hutchinson is the second lowest in the county and ranks in the mid -range amongst regional centers. Mr. Jaunich also spoke about taxable market values and home market values as they relate to tax rates amongst McLeod County municipalities. Mr. Jaunich spoke about the price of government which is the percent of every dollar earned going to pay for City services, excluding electric and gas utilities. Hutchinson is at approximately 2.5% for a total cost of government which is rather comparable to other regional centers. Mr. Jaunich provided data on economic comparisons, the 10-year tax rate trend, the 10- year total tax levy trend, the total market value history, the total taxable market value history and the total tax capacity history. Mr. Jaunich explained that the City's tax rate is determined by the tax levy and tax capacity and tax capacity is determined by the market value. The City's modest tax increases over the past ten years have been offset by large increases in the city's market values. Since 2018, total market values have exceeded a billion and are the highest in the history of the City. 2024 values increased by 3.3% over 2023. Taxable values are just as high and the 2024 report shows values increasing by 6.5%, this on top of an 18.4% in 2023 and 12% in 2022. Tax increases without value increases end up having a negative effect on the tax rate. The valuation changes over the past few years have shifted more of the City tax burden onto residential properties. While commercial and industrial properties likely will see a tax decrease as their valuations have remained flat or had minor changes. As values increase, the market value homestead credit decreases, impacting residential tax bills. In general, the City's market value increases have outpaced the tax levy increases, lowering the tax rate, except for last year. The 2024 tax rate was the first increase in 11 years. Mr. Jaunich further reviewed historical budget numbers including the tax levy from the last five years and tax levies as a percentage. Mr. Jaunich provided information on certified city levy changes for 2024 for other McLeod County cities and throughout the state. The average tax levy increase was 6.4% within the county and the average state-wide tax levy increase was 7.5%. Council Member Tim Burley arrived at 4:20 p.m. Mr. Jaunich then provided a very preliminary general fund budget for 2025. This includes wages and benefits expected to increase by 5.3%. This includes increased health costs. This includes assumptions that may not play out in 2025, such as the engineer position, etc. Other expenditures are assumed to remain flat at this time. A current look has a 6.8% levy increase to balance the budget. LGA is assumed at a minimal increase for 2025. All other revenues are at 2024 budgeted amounts. Revenues are expected to remain flat at this time. A 1% tax levy increase is equal to $63,586. Mr. Jaunich presented a preliminary general fund five-year budget. Mr. Jaunich provided a list of things to think about when establishing the 2025 general fund budget — such as program changes — need for increase/decrease?; enterprise fund transfers to the general fund; analysis of certain line item projections; performance increase percentages; fleet/facility funding; funding of wages and benefits; inflation impacts; payroll allocations (general vs. enterprise); continued discussion on general staffing levels and service level needs/wants; new position requests/retirements; new election equipment needs; appropriate CIP funding and needs; state budget/tax agreements; local government aid; state legislative impacts; moving start of performance increase to January 1; funding of major/special projects; wage survey; impact of selling old EOC building/event center; and sales tax. Mr. Jaunich spoke about use of LGA funds. He noted that the City is set to receive $3,103,462 in LGA in 2025 which is an increase of $5,537 from 2024. He noted that 50% goes to the general fund and 50% goes to various aspects of the capital improvement fund. Capital Projects Fund is for various projects currently not designated. He noted that 2025 will be the sixth year of the Playground Replacement Fund of $50,000. He also noted that 2025 will be the fourth year of a 50150 split with LGA between the CIP and the general fund. Mr. Jaunich also reviewed historical LGA numbers. Mr. Jaunich then reviewed the debt management plan. He noted that the big impact was the new police station. He also noted that 2022 was the first increase in the debt levy since 2016. The 2025 increase is projected to be at about 3.6%. He explained that increasing interest rates have/will impact future debt decisions and rising project costs have put pressure on increasing the debt tax levy. He noted that the debt levy has not kept up with inflation. He also explained that special assessment rates need to be reviewed and the City still has future debt needs for heavy equipment and fire trucks. Mr. Jaunich also reviewed major projects potentially scheduled for 2025. These include: HATS storage building/fuel site (likely to be pushed back); Roberts Park lighting; various streets; other equipment/vehicle replacements; stormwater improvements in the Michigan Street area; water meter replacements; other water/wastewater and other facility improvements. Mr. Jaunich then provided an update on Facility Planning. Mr. Jaunich explained the process used by the Facility Committee for projects. This includes using a Facility Inventory and Facility Condition Index (FCI) with department heads and/or the facility manager. Inventory is compiled by using the FCI, possible projects are ranked based on the FCI and overall need, obtain bids for projects, determine how many projects can be completed based on funding, award bids and complete the work. Mr. Jaunich explained that the Facility Committee is composed of nine staff members. Mr. Jaunich also explained the project prioritization criteria used which include public health, safety and welfare; facility preservation; facility condition index; facility utilization; and energy conservation. Facility assessment criteria includes envelope, roof, HVAC, lot/structure, electrical, interior, efficiency and mechanical. Mr. Jaunich reviewed the facility plan budget, the facility funding plan, the facilities replacement plan, the playground funding plan and the playground replacement plan. Mr. Jaunich then provided an update on the Fleet Committee. Mr. Jaunich explained that the objective of the fleet policy is to reduce ongoing expenses and replacement costs by addressing acquisition, use, maintenance and disposal of vehicles and equipment. The Fleet Committee is comprised of eight staff members and meet at least twice a year to review and recommend replacements and to review current year purchases and dispositions. The Committee also meets as needed to address immediate needs/opportunities. Mr. Jaunich spoke about acquisition procedures, disposition, utilization, maintenance, reporting and policy review. Mr. Jaunich noted that the Committee uses a Vehicle Condition Index (VCI) which is a point system measurement used to assess the condition of each vehicle or piece of equipment. Annual replacements ideally shall consider the worst VCI scored vehicles, however the VCI alone does not automatically trigger a replacement. Departments must demonstrate the operational need for a replacement. He also noted that since the VCI is a measure of current condition, the fleet committee uses service life, VCI and other factors when prioritizing replacements for years 2-5 of the 5-year CIP. Mr. Jaunich reviewed the VCI factors used which include service age, miles or hours, utilization, reliability, maintenance and repair costs, condition and safety concerns. Mr. Jaunich explained the fleet inventory and what the general fund accounts for and what the enterprise funds account for. Mr. Jaunich spoke about the average annual replacement cost and funding of light fleet and heavy fleet replacements. Mr. Jaunich noted that the committee's focus for 2024 was to review availability through state contracts and local dealers due to supply issues; analyze and discuss performance of current City hybrid and electric vehicles; discuss options for the aging fire ladder truck (23 years old); review fleet policy for potential updates.. Mr. Jaunich then reviewed the various current City fund balances. Mr. Jaunich noted that the target cash balance is based on 50% of the 2024 budgeted operating expenses plus the 2024 debt service payments. It is a measure of liquidity and the ability of the enterprise fund to pay for its short-term obligations. Future capital needs and debt service are not taken into consideration when looking at the target cash balance. Mr. Jaunich also reviewed special projects fund balances which include the Community Improvement Fund, Capital Projects Fund and the Public Sites Fund. Mr. Jaunich also reviewed a list of staff concerns or items in need of being addressed/watched These include: levy expectations and meeting costs of employee wages/benefits; growth of salaries/benefits is the City's biggest cost driver; funding for splash pad; construction/replacement costs increasing; engineering position; examine all revenues and expenses; IT licensing costs increasing; stormwater project impacts following study; regulatory impacts to water and wastewater infrastructure; moving pay adjustments to January I'; selling of City assets (EOC building and event center); Event Center operations; new election equipment; additional staffing requests; performance review/wage system analysis; interest rates/inflation; funding for heavy equipment/fleet and fire ladder truck; wage allocations; special assessment rates; sales tax extension; and legislative impacts. Mr. Jaunich then reviewed legislative impacts for the 2025 budget and beyond. The impact of paid family/medical leave is an estimated annual cost of around $50,000 (goes into effect in 2026); the impact of Sick and Safe Time; future of City sales tax requests (moratorium still in place); PFAS and other environmental regulations; zoning and land use authority; bonding bill; and adult -use cannabis. Mr. Jaunich asked the Council's thoughts/ideas on the 2025 budget: 1. tax levy goal? — 0%, moderate increase, or significant increase; 5-year budget plan called for an annual general levy increase of 6-7%; "very early look" calls for something around 6.8%; 2. Any services Council would like to see provided and/or increased/decreased in 2025? — Park & Rec, streets, equipment, etc.; 3. Is there a specific project/item the Council would like to see budgeted for and/or done in 2025? — splash pad, housing, infrastructure, etc. "Think Strategic Plans"; 4. Any fee/rate/transfer changes to look at in 2025? — utilities, licenses, rentals, programs, park dedication, etc. Discussion was held on the lack of candidates for the engineer position recently recruited for. Mayor Forcier expressed that he feels the City should continue to take care of what it has, such as maintenance efforts. Council Member Czmowski noted that although the Council likes to see a 4% levy increase, that might not be an option any longer. Council Member Czmowski suggested that the PRCE Board revisit the splash pad project and consider a site where a parking lot and restrooms are already in place to reduce the total cost of the project. 3. Adj ournment Motion by Czmowski, second by Sebesta, to adjourn the workshop at 5:05 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator V HUTCHINSON CITY COUNCIL HUTCH I NSON Request for Board Action A CITY ON PURPOSE. Agenda Item: Consideration of Crow River Winery Dispensing Liquor Department: Administration LICENSE SECTION Meeting Date: 6/11/2024 Application Complete N/A Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Crow River Winery has requested to dispense liquor at some upcoming community events being held in the City. The events are as follows: Hutchinson Jaycee Water Carnival on June 13 & 15, 2024, at Masonic West River Park; Minnesota Pottery Festival on July 27 & 28, 2024, at Masonic West River Park; Minnesota Garlic Festival on August 10, 2024, at the McLeod County Fairgrounds; Arts & Crafts Festival/Taste of Hutchinson on September 13 & 14, 2024, in Library Square. Crow River Winery is requesting to offer wine, bloody mary's and/or beer by the glass sales. Hutchinson City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense liquor at a municipally -owned facility as long as the governing board authorizes the activity. Crow River Winery has submitted a certificate of insurance for the events. Crow River Winery has been authorized by the Council to conduct similar type of activities at these events that have been held in previous years. BOARD ACTION REQUESTED: Authorize Crow River Winery to dispense liquor at the 2024 Hutchinson Jaycee Water Carnival; 2024 Minnesota Pottery Festival; 2024 Minnesota Garlic Festival and the 2024 Arts & Crafts Festival/Taste of Hutchinson Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: W I N E R Y June 4, 2024 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Taste of Hutchinson, Garlic Fest and Pottery Fest Dear Hutchinson City Council Members: Crow River Winery would like to request permission from the City to offer sales at the following events: Date: June 13 & 15, 2024 Hosted by: Hutchinson Jaycees Beverages served: wine and cider Date: July 27 & 28, 2024 Location: West Masonic River Park Beverages served: wine, cider and wine slushy Event: Water Carnival Community Day & Boat Parade Event: Minnesota Pottery Fest Hosted by: Clay Coyote Date: August 10, 2024 Event: Garlic Fest Location: McLeod County Fair Grounds Hosted by: Minnesota Sustainable Farming Association Beverages served: wine, bloody mary's, beer, cider, wine slushy Date: September 13 & 14, 2024 Location: Library Square Beverages served: wine, beer, cider, wine slushy Event: Taste of Hutchinson: Arts and Crafts Festival Hosted by: Hutchinson Chamber of Commerce Crow River Winery is a locally -owned, operated and licensed Minnesota Farm Winery. Type Code: FWN Winery License Number: 6302011 Permit Number: 80780 TTB Registry Number: BWN-MN15039 Please feel free to contact me with questions. Best, Alexis Ammerman Hogan, General Manager Crow River Winery aammerman@crowriverwinery.com Crow River Winery, LLC 14848 Hwy 7 E. / Hutchinson, MN 55350 320-587-2922 V HUTCHINSON CITY COUNCIL HUTCHINS01 Request for Board Action A CITY ON PURPOSE. Agenda Item: Temporary Liquor License - Bobbing Bobber Brewing Company Department: Administration LICENSE SECTION Meeting Date: 6/11/2024 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Bobbing Bobber Brewing Company has submitted a temporary liquor license application to dispense liquor at the brewery for a special event it is holding on July 13, 2024. Bobbing Bobber Brewing Company is a small brewer and meets the requirements for a temporary liquor license under Minnesota law. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Bobbing Bobber Brewing Company on July 13, 2024, at the brewery location. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: F MINNESOTA DEPARTMENT OF PUREIC SAFEFY Name of organization Address Name of perlan r)akin Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE $l - aeq(4-T( Date(s) of event wl �s1 _2::w Z Organization o Icer's name Date organized Tax exempt number 7A1 S'S3b'�Z3 State Zi Code j MN 557 Business phone Type of organization Home phone 6,1Z D -0 ❑ Club ❑ Charitable ❑ Religious ❑ Other non-profit City State Zip Code MN _ I Organization officer's name City State Zip Code MN Organization officer's name City State Zip Code MN Organization officer's name City State Zip Code MN Location where permit will be used. If an outdoor area, describe. 0100 15 5oV-40 _ �� 06� 5 ^i✓ 5-53,50 If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION(aSTATE.MN.US HUTCHINSON CITY COUNCIL HUTCHINSO Request for Board Action A CITY ON PURPOSE. Agenda Item: Short -Term Gambling License - Upper Midwest Allis Chalmers Club Department: Administration LICENSE SECTION Meeting Date: 6/11/2024 Application Complete Yes Contact: Melissa Starke Agenda Item Type: Presenter: Melissa Starke Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Upper Midwest Allis Chalmers Club has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding November 8, 2025, at their headquarters located at 720 Airport Road in Hutchinson, Minnesota. Although the event itself is more than a year away, the Club would like to begin printing and selling their raffle tickets sooner than later and therefore they, as well as the State Gambling Control Board, are requesting that the license be approved at this time. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Upper Midwest Allis Chalmers Club on November 8, 2025. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON A CITY ON PU71?O> S . 131 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Fax: (320) 234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance Chapter 114 and Minnesota Statutes Chapter 349 All applications are to be received at least 30 days before event in order to be considered yPe� Short Term +_' h �� M �� �� $ Date(s) V t V i�t'/� ee: 30.QU 5 Month/DaylYear — Month/Day/Year n Information Upper Midwest A-C Club Name 840 Century Ave SW Address where regular meeting are held Federal or State ID: 41-1811031_ 612-719-3955 Phone ivumoer Hutchinson MN 55350 city State Zip Day and time of meetings? Saturdays when all board member , can attend. Is this organization organized under the laws of th�e,,State of yes ❑ no How long has the organization been in existence?, M How may members in the organization? What is the purpose of the organization? Preserve Agricultural History specifically s Alli In whose custody will organization records be kept? Lori A. Miller, Secretary 612-483-2712 Name Phone Number 13615 Hartun s Oaks Rd Address _Colo ne city MN 55322 State Zip Duly Authorized Officer of the Organization Information Todd E. Grams, Treasurer & Gambling Manager 612-719-3955 ? True Name Phone Number 13615 Hartungs Oaks Rd Cologne MN 55322 Residence Address city State Zip Date of Birth: _ 11/16/1969 _ Place of Birth: _Little Falls MN Month/day/year city State Have you ever been convicted of any crime other than a traffic offense? ❑ yesno If yes, explain: S City of Hutchinson Application for Gambling Devices License Page 2 of 3 Designated Gambling Manager Todd E. Grams, Treasurer & Gambling Manager True Name 13615 Hartungs Oaks Rd Residence Address Cologne City 612-719-3955 Phone Number MN 55322 State Zip Date of Birth: _ 11/16/1969 Place of Birth: _ Little Falls MN _ Month/day/year city State Have you ever been convicted of any crime other than a traffic ❑ yes Xno If yes, explain: How long have you been a member of the organization? `rS Game Information Location #1 612-719-3955 _Upper Midwest A-C Club Headquarters Name of location where game will be played Phone Number 720 Airport Road, Hutchinson MN 55350 Address of location where game will be played City State aa Zip Date(s) and/or day(s) gambling devices will be used: J*;�+t4wough 01 2,t�lG AM Hours of the day gambling devices will be used: From i 60 TO _ Maximum number of players: � 1�,�u7l�rl ©� a, �e " Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes �no If yes, will a charge be made for such refreshments? ❑ s ❑ no _ _ Game Information _ Location #2 Name of location where game will be played Phone Number Address of location where game will be flayed City S . e� zip Date(s) and/or day(s) gambling devices wi Nsed: sed: t AM Hours of the day gambling devices will be F m To _ L Maximum number of player: Will prizes be paid in money or ❑ mone merchandise Will refreshments be served during the time the ga mg devices will be used? ❑ yes ❑ no If yes, will a chard be made for such refreshments? ❑ y.es - ❑ no City ofHutchtnson Applicateon for GamblengDevices License Pare 3 o; 3 Officers of the Organization d "necessart, list additional names on separate sheet_ Name Title Residence Address city State Zip Name -- - �T - � Title Residence Address City State Zip - _ Name -- Title _ Residence Address _ City State Zip Officers or Other Persons Paid for Services Information (il'necessa ; Irk ist additional names on separate sheet) _ - -- - — - `_` Title f Residence Address City State ----_ Zip Name Title Residence Addr City State Zip T ;y e Title Residence Address Cir _ State _ Zir T Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no Authorized Officer yes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relat' to gambling and I will familiarize myself with the contents thereof. Signature of authorized officer of organization Date Signature of gambling manager of organization Date Internal Use On14- City Council ❑ approved ❑ denied Notes: _ HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Consideration for Approval to Purchase Bag Film; PO #53 Department: CreekSide - Compost Fund LICENSE SECTION Meeting Date: 6/11/2024 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Polyethylene (poly) bag film for the Premier Tech automated bagging line that CreekSide Soils employs is ordered on an as needed basis annually. Poly for several products within the CreekSide TM, SplendorGroTm and WonderBlendTm brands are needed for 2025 sales projections. Included is a quote summary as well as the quotes received. As shown, quotes for 190,000 bags of CreeksideTM, 685,000 bags of SplendorGroTm and 75,000 bags of WonderBlendTM products were solicited. Staff solicited quotes for each brand of film separately. This allows us to select the lowest prices quoted for each brand versus utilizing a complete package/lump sum method. In this year's case, Direct Plastics provided the lowest quotes for all three brands. BOARD ACTION REQUESTED: Approve PO #53 to Direct Plastics in the amount of $162,716.90 for Creekside TM, SplendorGroTm and WonderBlendTm bag film Fiscal Impact: Funding Source: Compost Fund FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Creekside Soils Bag Film Order Summary for 2025 Season CreekSide'" Products Poly Bag Film Quote Summary Supplier Direct Plastics TNT Plastics Inteplast Group/NiaFlex Product ID Quantity $ per M/imp Total Cost $ per M/imp Total Cost $ per M/imp Total Cost 40lbTopsoil 140,000 $200.33 $28,046.20 $257.18 $36,00520 $0.00 40lb Potting Soil 15,000 $200.33 $3,004.95 $257.18 $3,857.70 $0.00 40 lb Compost 35,000 $200.33 $7,011.55 $257.18 $9,001.30 $0.00 Didn't Quote due to Small Quantities Total CS Bag Film 190,000 $38,062.70 $48,864.20 $0.00 SplendorGro'" Products Poly Bag Film Quote Summary Supplier Direct Plastics TNT Plastics Inteplast Group/NiaFlex Product ID Quantity $ per M/imp Total Cost $ per M/imp Total Cost $ per M/imp Total Cost .75 CF Topsoil 375,000 $152.35 $57,131.25 $158.73 $59,523.8 $0.00 .75 CF Compostw/ Manure 75,000 $152.35 $11,426.25 $158.73 $11,904.75 $0.00 .75 CF Potting Soil 135,000 $152.35 $20,567.25 $158.73 $21,428.55 $0.00 .75 CF Peat w/ Compost 45,000 $152.35 $6,855.75 $158.73 $7,142.85 $0.00 20lb Potting Soil 55,000 $164.19 $9,030.45 $158.73 $8,730.15 $0.00 Didn't Quote due to Small Quantities Total SG Bag Film 685,000 $105 010.95 $108,730.05 $0.00 WonderBlend'" Products Poly Bag Film Quote Summary Supplier Direct Plastics TNT Plastics Product ID Quantity $ per M/imp Total Cost $ per M/imp Total Cost $ per Wimp Total Cost 1 CF 100%Composted Manure 75,000 $261.91 $19,643.3 $0.00 $0.00 Unable to run WonderBlend Products $0.00 Didn't Quote due to Small Quantities Total WB Bag Film 75,000 $19,643.25 $0.00 $0.00 TOTAL 2025 BAG FILM COST 1 950,000 1 $162,716.901 $157,594.25 Didn't Quote due to Small Quantities w/o WonderBlend QUOTE FORM VENDORNAME: Direct Plastics, a Novolex Company VENDORADDRESS:20 Stewart Court, Orangeville, On. Canada SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: EMAIL ADDRESS: Glenn.weberpal@novolex.com Product Type Quanti CreekSide 4olb CreekSide Topsoil 140,000 imps 4olb CreekSide Potting Soil 15,000 imps 4olb CreekSide Compost 35,000 imps Page 3 of 4 Quote 2.75 mil $200.33/M 8 200.33/M ,,,200.33/M QUOTE FORM VENDORNAME: Direct Plastics, A Novolex Company VENDOR ADDRESS:20 Stewart Court, Orangeville, On. Canada SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: EMAILADDRESS: glenn.weberpal@novolex.com Product Type SplendorGro uanti .75 cuft SplendorGro Topsoil 375,000 imps .75 cuft SplendorGro Compost with Manure 75,000 imps 75 cuft SplendorGro Potting Soil 135,000 imps .75 cuft SplendorGro Peat with Compost 45,000 imps 20# SplendorGro Potting Soil 55,000 imps Page 4 of 5 uote 2.75 mil $ 152.35/M $ 152.35/M $ 152.35/M $ 152.35/M $ 164.19/M QUOTE FORM VENDOR NAME: Direct Plastics a Novolex Compan VENDORADDRESS: 20 Stewart Court, Orangeville, On. Canada SALES REPRESENTATIVE: Glenn Weberpal CONTACT PHONE NUMBER: 715-216-2936 FAX NUMBER: EMAIL ADDRESS: glenn.weberpal@novolex.com Product Type WonderBlend i cu.ft WonderBlend t00% Composted Cow Manure Quantity 75,000 imps Page 3 of 4 uote 2.75 mil $ 261.91 /M QUOTE FORM VENDORNAME:TNT Plastics VENDORADDRESS:701 Industrial Drive SALES REPRESENTATIVE: Te rry T ri I l e r CONTACT PHONE NUMBER: 573-513-2385 FAX NUMBER: 573-547-1052 EMAILADDRESS:terryt@tntplastics.com Product Tyke CreekSide 4olb Creekside Topsoil 4olb CreekSide Potting Soil 401b CreekSide Compost uanti 140,000 imps 15,000 imps 35,000 imps Page 3 of 4 Quote 2.75 mil $257.18/1000 $257.18/1000 8257.18/1000 QUOTE FORM VENDORNAME:TNT Plastics VENDORADDRESS:701 Industrial Drive SALES REPRESENTATIVE: T e rry T ri I l e r CONTACT PHONE NUMBER: 573-513-2385 FAX NUMBER: 573-547-1053 EMMLADDRESS:terryt@tntplastics.com Product Type Quant SplendorGro 75 cuft SplendorGro Topsoil 375,000 imps 75 cuft SplendorGro Compost with Manure 75,000 imps 75 cuft SplendorGro Potting Soil 75 cuft SplendorGro Peat with Compost 20# SplendorGro Potting Soil 135,000 imps 45,000 imps 55,000 imps Page 4 of 5 Quote 2.75 mil $ 158.73/1000 $ 158.73/1000 $ 158.73/1000 $ 158.73/1000 $ 163.06/1000 c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Squad Car Purchases Agenda Item: Department: Police Services LICENSE SECTION Meeting Date: 6/11/2024 Application Complete N/A Contact: Thomas D Gifferson Agenda Item Type: Presenter: Thomas D Gifferson Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Police Department is requesting the replacement of two squad cars. The two cars have been approved to be replaced by the fleet committee. They are scheduled for replacement on the 5 year CIP for 2024. Both vehicles will be purchased through the State of Minnesota Cooperative Purchase Venture program. The total combined cost estimate for both squad cars is $90,385.88. Once vehicles are purchased it will be necessary to have them up -fitted at a cost of approximately $22,000.00 for labor and equipment. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: $ 90,385.88 Funding Source: CIP FTE Impact: 0.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A Assn. Ctr # 10169 TENVOORDE FORD, INC P O BOX 1045 ST CLOUD, MN 56302 QUOTE Customer Misc City of Hutchinson Name Tom Gifferson Date 5/23/2024 Address 111 Hassan St SE Order No. City Hutchinson MN ZIP 55350 Contract No. 244262 Phone Qty ' Description Unit Price TOTAL 2 2025 Police Interceptor AWD K8A S $42,784.94 $ 85,569.88 2 9913-3.3LV6 Added Factory Options 2 UM - Agate Black $ - $ 2 19W - Interior Charcoal Black $ - $ - 2 66A - Front Headlamp Light Solution $ 846.00 $ 1,692.00 2 153 - License Plate Braclet $ - $ 2 63B - Side Marker LED $ 320.00 $ 640.00 2 51 R - Spot Lamp $ 376.00 $ 752.00 2 i 76D - Underbody Deflector Plate $ 320.00 $ 640.00 2 �68G - Rear Door controls inoperable $ 76.00 $ 152.00 2 59F - Keyed Alike - 0576x $ 47.00 $ 94.00 2 116D - Badge Delete $ - $ - 2 16OR - Noise Suppression Bonds $ 94.00 $ 188.00 2 18X - 100 Watt Siren / Speaker $ 329.00 $ 658.00 SubTotal I $ 45,192.94 Delivery Address if Different From Billing TOTAL $ 90,385.88 NET 30 Vehicle Pickup Location Tenvoorde Ford 185 Roosevelt Rd St. Cloud MN, Monday -Friday 8:00am-5:00pm Please Call Jade Aanenson 612-703-7789 Cell or Bob Aanenson 320-224-2808 Cell With Any Questions Tenvoorde Ford The World's Oldest Ford Dealership c HUTCHINSON CITY COUNCIL HUTCHINSON Request for Board Action A CITY ON PURPOSE. Second Addition to the Meadows Subdivision Agreement Agenda Item: Department: Planning LICENSE SECTION Meeting Date: 6/11/2024 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑� Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see subdivision agreement attached for the development of the Second Addition to the Meadows. You will recall the City recently approved the final plat and the subdivision agreement is typically recorded with the final plat. Please let me know if there are any questions. BOARD ACTION REQUESTED: Approval of Subdivision Agreement Fiscal Impact: Funding Source: FTE Impact: Budget Change: New Bu Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: N/A Remaining Cost: $ 0.00 Funding Source: N/A SUBDIVISION AGREEMENT SECOND ADDITION TO THE MEADOWS CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between Bonneville Land & Cattle, LLC, hereinafter called the "Developer"; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Developer is the owner and developer of property situated in the City of Hutchinson, County of McLeod, State of Minnesota, which has been identified with a legal description of Lots 1-8 Block 1, lot 1 Block 2, Lots 1-2, Block 3, Outlot A, Outlot B, Outlot C, Outlot D, Second Addition to the Meadows, according to the recorded plat thereof, McLeod County, Minnesota WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain improvements in the development; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: L SITE IMPROVEMENTS AND UTILITY INSTALLATIONS It is agreed and understood that the Developer shall be responsible for all work associated with site improvements and utility installations within the above described property. All work shall conform to the City approved site, utility and building plans. 2. The Developer shall complete all work as noted within the below section II (paragraph no. 1) and provide a written verification and as -built drawings from a professional engineer and/or surveyor stating that all utility work satisfies the intentions of the plans and this agreement. This work must be approved by City staff. Any costs associated with meeting these requirements shall be the responsibility of the Developer. 3. The Developer shall provide all turf establishment and erosion control measures necessary to protect the utility installations and street disturbance areas on the entire site and within adjacent City street right-of- ways. The Developer shall also provide all erosion control during site grading and improvement work necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of Second Addition to the Meadows/Page 1 — 6/11/2024 land needs to obtain an NPDES/SDS (National Pollutant Discharge Elimination System/State Disposal System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the permitting process can be accessed at www.pca.state.mn.us/water/stormwater/stormwater-c.html or by calling the City's Environmental Specialist at (320) 234-5682. A copy of the submitted permit and associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched, and disc anchored with MNDOT seed mix 250GR or other City -approved method within 48 hours after final grading is completed or within one week after rough grading is completed. Any areas disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MNDOT seed mixture 310 or other City -approved method and covered with erosion control blanket. Any corrective measures to address erosion control and turf establishment are at the expense of the Developer. In the case of the SWPPP not being administered appropriately, the City shall notify the Developer in writing of work needing completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer. 4. A grading and erosion control permit and a stormwater maintenance agreement will be required prior to construction starting on the project. The stormwater maintenance agreement is required per the City of Hutchinson NPDES permit and needs to be recorded with McLeod County. 5. It is understood and agreed that it shall be the Developer's responsibility to provide survey control points for all infrastructure and site construction. 6. It is understood and agreed that the Developer shall be responsible for maintaining the condition of the infrastructure, mowing, weed control and other site maintenance issues during site and building construction. The Developer shall be required to maintain and clean the roadways and storm sewers/ponds on a regular basis, and shall repair or replace any street, storm sewer/ponds, sanitary sewer or watermain infrastructure damaged by operations related to site and building construction. The City shall notify the Developer in writing of necessary work requiring completion. If no action is taken by the Developer within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Developer for the associated costs. IL FUNDING AND DEDICATIONS The Developer hereby agrees to fund and construct all necessary utility installations/relocations and appurtenances to serve the entire development. All work shall be completed by forces employed by the Developer, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents and shall provide minimal construction overview with final approval of all infrastructure connections to existing public facilities. All roadway and utility improvements shall be considered public infrastructure. III.OTHER FEES, CHARGES AND EXPENDITURES It is understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements as outlined in a handbook dated December 31, 2023. Electric service is provided at no charge other than requirements as outlined in the policy handbook. Natural gas service is provided and installed by the Hutchinson Utilities Commission. Commercial and industrial service lines are installed and billed on a time and material basis. All costs shall be billed to the Developer. It is also understood and agreed that the Developer shall follow the Hutchinson Utilities Commission policy and requirements, Second Addition to the Meadows/Page 2 — 6/11/2024 for natural gas service, as outlined in the handbook dated December 31, 2023. 2. It is understood and agreed that the City shall collect a lump sum fee for services provided to the Subdivider. It is agreed that the Subdivider will have a consultant, Otto Associates, complete the following at his own expense: project design (including plans and specifications), construction staking, general project administration, construction observation, and detailed as -built drawings in AutoCAD. The City shall complete the following at the noted percent of construction cost. It is agreed and understood that these costs will be paid prior to construction, and that rates are in consideration of work to be furnished and completed by the Subdivider's consultant. HRA Affordable Housing Fund 1.0% Design Review/Preliminary Layout 3.0% Administrative/Prelim. Development 1.0% Comprehensive Planning 2.0% TOTAL CITY EXPENSE RATE 7.0%* *The expense rate shall be applied against the total construction cost, excluding mass rg ading. The amount is based upon the actual bid received. Thus, the lump sum fee shall be 7% of actual bid amount. 3. It is understood and agreed that the builder of each lot shall pay the Trunk Sanitary Sewer and Water Main Availability Charges. This fee will compensate the City for improvements required to provide trunk sanitary sewer and water main access to this development. Per City staff's calculations utilizing current MCES criteria/guidance, the total charge for each respective single-family unit will be $4,050. This payment will be made with the building permit for each lot. 4. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of the established lot rate (currently $215/lot) at the time of the building permit acquisition. 5. If applicable, any assessments need to be paid prior to the issuance of any building permits. IV. GENERAL 1. It is understood and agreed that no building certificates of occupancy will be issued prior to the public roadway/utility connections (including the City and City right-of-way disturbance areas being completely addressed and/or accepted by the City. 2. Any damage to surrounding private property or City infrastructure that occurs due to development construction shall be the responsibility of the Developer to correct. 3. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Developer. 4. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 5. It is understood and agreed that the Developer shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no building permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Developer shall pay all costs associated with said recording. Second Addition to the Meadows/Page 3 — 6/11/2024 • GUSTAV WURDELL (Developer): Signature STATE OF MINNESOTA COUNTY OF SIGNATURES Printed Name & Title The foregoing instrument was acknowledged before me this day of 2024, by (name) (title) Of Bonneville Land & Cattle, LLC, a Minnesota Corporation. Notary Public. My Commission Expires Second Addition to the Meadows/Page 4 — 6/11/2024 County, Minnesota APPROVED BY THE HUTCHINSON CITY COUNCIL THE 11TH DAY OF JUNE, 2024. • CITY OF HUTCHINSON (City): GARY FORCIER, MAYOR STATE OF MINNESOTA COUNTY OF MCLEOD THIS INSTRUMENT WAS DRAFTED BY: Dan Jochum, AICP Planning Director Hutchinson City Center I I I Hassan Street SE Hutchinson, MN 55350 MATT JAUNICH, CITY ADMINISTRATOR The foregoing instrument was acknowledged before me this day of 2024, by Gary Forcier, Mayor and Matt Jaunich, City Administrator of the City of Hutchinson. Notary Public, My Commission Expires Second Addition to the Meadows/Page 5 - 6/11/2024 County, Minnesota CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 5/22/24 - 6/11/24 Check Date Check # Name Description Amount 5/31/2024 EFT EFTPS Payroll Report 5/12/24 - 5/25/24 81,109.37 5/31/2024 EFT MN Dept of Revenue Payroll Report 5/12/24 - 5/25/24 16,099.98 5/31/2024 EFT MNDCP Payroll Report 5/12/24 - 5/25/24 325.00 5/31/2024 EFT Child Support Payroll Report 5/12/24 - 5/25/24 1,102.90 5/31/2024 EFT PERA Payroll Report 5/12/24 - 5/25/24 62,327.69 5/31/2024 EFT Further HSA Payroll Report 5/12/24 - 5/25/24 17,775.76 5/31/2024 EFT Mission Square Payroll Report 5/12/24 - 5/25/24 5,246.58 5/31/2024 EFT VOYA Payroll Report 5/12/24 - 5/25/24 260.00 5/31/2024 115948 Manual Employee Check Payroll Report 5/12/24 - 5/25/24 38.79 5/31/2024 115949 Manual Employee Check Payroll Report 5/12/24 - 5/25/24 32.32 5/31/2024 115950 Manual Employee Check Payroll Report 5/12/24 - 5/25/24 29.61 5/31/2024 115951 HART Payroll Report 5/12/24 - 5/25/24 400.22 5/31/2024 115952 MNPEA Payroll Report 5/12/24 - 5/25/24 48.00 6/11/2024 115953 A.M. LEONARD INC STEEL SPADES - STREETS 142.99 6/11/2024 115954 ACE HARDWARE - 1315 REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 908.57 6/11/2024 115955 ACE HARDWARE - 1790 STATION SUPPLIES - FIRE 215.66 6/11/2024 115956 ACE HARDWARE - 1825 TOOLS & SUPPLIES - POLICE 41.16 6/11/2024 115957 ACE HARDWARE - 6762 FLAG MARK STAND - CREEKSIDE 7.44 6/11/2024 115958 ADVANCED ENGINEERING & ENVIRONMENTA SCADA MAINTENANCE - WATER 2,516.15 6/11/2024 115959 ALLIED PRODUCTS CORP FLAGS - POLICE 313.44 6/11/2024 115960 ALLINA HEALTH SYSTEM QUARTERLY MEDICAL TRAINING - FIRE 889.91 6/11/2024 115961 AMERICAN BOTTLING CO COST OF GOODS SOLD - LIQUOR HUTCH 534.84 6/11/2024 115962 AMPLIFY FOR CHANGE SUPPORT TO MPCA GRANT- CREEKSIDE 400.00 6/11/2024 115963 APR -ASSET PROTECTION & RESTORATION INC TIF: MARIA HAACK - HRA 5,075.00 6/11/2024 115964 ARROW ENERGY INC AIRPORT FUEL 38,300.29 6/11/2024 115965 ARTISAN BEER COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 1,203.80 6/11/2024 115966 AUTO VALUE - GLENCOE FITTINGS - HATS 43.48 6/11/2024 115967 AUTO-CHLOR SYSTEM CONTRACTUAL R&M - SR DINING 263.19 6/11/2024 115968 BELLBOY CORP COST OF GOODS SOLD - LIQUOR HUTCH 3,834.29 6/11/2024 115969 BERNICK'S COST OF GOODS SOLD - LIQUOR HUTCH 3,526.60 6/11/2024 115970 BOBBING BOBBER BREWING CO COST OF GOODS SOLD - LIQUOR HUTCH 902.30 6/11/2024 115971 BOLTON & MENK INC LAKES AND RIVERS DESIGN SERVICES 14,702.00 6/11/2024 115972 BONCQUET, DENNIS ENERGY TREE REFUND 15.00 6/11/2024 115973 BREAKTHRU BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 15,016.69 6/11/2024 115974 BW WELDING SST PROBE MOUNT - WWTP 730.00 6/11/2024 115975 C & L DISTRIBUTING COST OF GOODS SOLD - LIQUOR HUTCH 56,444.41 6/11/2024 115976 CARLOS CREEK WINERY COST OF GOODS SOLD - LIQUOR HUTCH 897.00 6/11/2024 115977 CENTRAL LANDSCAPE SUPPLY VFW PARK STAPLES/SOIL STABIL - CEMETERY 850.75 6/11/2024 115978 CINTAS CORPORATION SUPPLIES & SERVICE - MULTIPLE DEPTS 414.19 6/11/2024 115979 COKER COMPOSTING AND CONSULTING SUPPORTTO CASP IMPL- CREEKSIDE 850.00 6/11/2024 115980 COOL AIR MECHANICAL INC SNOW MELT PUMP REPAIR -ARENA 2,637.29 6/11/2024 115981 CREEKSIDE SOILS MULCH - PARKS 1,127.00 6/11/2024 115982 CRESTED RIVER COST OF GOODS SOLD - LIQUOR HUTCH 716.00 6/11/2024 115983 CROW RIVER OFFICIALS ASSN UMPIRES - REC 12,464.00 6/11/2024 115984 DAHLHEIMER BEVERAGE COST OF GOODS SOLD - LIQUOR HUTCH 79,343.61 6/11/2024 115985 DANCO COMMERCIAL PAINTERS INC CONTAINMENT PIT RESTORATION -WATER 3,400.00 6/11/2024 115986 DEHN, PETER REIMB: SAFETY FOOTWEAR - CEMETERY 212.49 6/11/2024 115987 DESIGN ELECTRIC INC TRAFFIC LIGHT, RETROFIT - MULTIPLE DEPTS 14,806.33 6/11/2024 115988 E2 ELECTRICAL SERVICES INC LIGHTING, REPAIRS - MULTIPLE DEPTS 14,117.31 6/11/2024 115989 ECOLAB PEST ELIMINATION PEST CONTROL- MULTIPLE DEPTS 312.61 6/11/2024 115990 EG RUD & SONS INC FINAL PLAT CHARGES - P/Z 780.00 6/11/2024 115991 ELECTRO WATCHMAN ANNUAL ALARM CONTRACT- LIQUOR HUTCH 347.47 6/11/2024 115992 ELK RIVER COMPOSTING INC COMPOST BULK - CREEKSIDE 11,519.62 6/11/2024 115993 ENVIRONMENTAL RESOURCE ASSOC LAB PT SAMPLES - WWTP 433.58 6/11/2024 115994 FASTENAL COMPANY BOLT BIN RESTOCK - CREEKSIDE 67.16 6/11/2024 115995 FIRE SAFETY USA INC BULLARD HELMET PARTS, FUEL- FIRE 430.40 6/11/2024 115996 FORKLIFTS OF MINNESOTA INC 1930ES SCISSOR LIFT INSPECTION - WATER 250.47 6/11/2024 115997 FUZE LOGISTICS SERVICES USA INC CREEKSIDE BAGGED FREIGHT 1,500.00 6/11/2024 115998 GALLS LLC UNIFORMS BRASS - FIRE 46.99 6/11/2024 115999 IGARAGE DOOR STORE GARAGE DOOR REPAIR - POLICE 4,681.42 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 5/22/24 - 6/11/24 Check Date Check # Name Description Amount 6/11/2024 116000 GLOBAL RESERVE DISTRIBUTION COST OF GOODS SOLD - LIQUOR HUTCH 376.00 6/11/2024 116001 GRAINGER REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 1,280.67 6/11/2024 116002 GRANDVIEW VALLEY WINERY COST OF GOODS SOLD - LIQUOR HUTCH 444.00 6/11/2024 116003 GRATKE, TIM REIMB: MWOA CONF - WWTP 705.76 6/11/2024 116004 GREEN EARTH LAWN CARE INC INCUBATOR LAWN CARE - EDA 115.13 6/11/2024 116005 HACH COMPANY REPLACEMENT DO SENSOR - WWTP 3,149.00 6/11/2024 116006 HALLIDAY PRODUCTS INC LS HATCH LOCK BARS - WWTP 299.89 6/11/2024 116007 HAWKINS INC CHEMICALS - MULTIPLE DEPTS 21,276.32 6/11/2024 116008 HERC-U-LIFT ANNUAL INSPECTION -ARENA 162.00 6/11/2024 116009 HILLYARD / HUTCHINSON OPERATING SUPPLIES - MULTIPLE DEPTS 584.85 6/11/2024 116010 HJERPE CONTRACTING SEWER REPAIR - 4TH AVE NW 7,633.50 6/11/2024 116011 HOFF, RANDY FLOWERS - POLICE 95.00 6/11/2024 116012 HOISINGTON KOEGLER GROUP INC DOWNTOWN PLAN UPDATE 11,098.75 6/11/2024 116013 HOLT-PETERSON BUS SENIOR TOURS - SR CTR 1,820.00 6/11/2024 116014 HOME CITY ICE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 501.26 6/11/2024 116015 HUSKY SPRING M5441T THREADED ROD/NUTS -STREETS 912.44 6/11/2024 116016 HUTCH AUTO BODY FRONT DOOR REPAIR - ENG 618.50 6/11/2024 116017 HUTCHINSON AREA CHAMBER OF COMMERCE SIGN & AWNING GRANT- EDA 1,119.35 6/11/2024 116018 HUTCHINSON CHAMBER & TOURISM APR 2024 LODGING TAX 6,990.33 6/11/2024 116019 HUTCHINSON CO-OP FUEL, TIRES - FIRE 159.14 6/11/2024 116020 HUTCHINSON HEALTH ANNUAL MEDICAL FF LABS - FIRE 1,425.00 6/11/2024 116021 HUTCHINSON HRA TIF: MARIA HAACH - HRA 507.50 6/11/2024 116022 HUTCHINSON UTILITIES UTILITIES - MULTIPLE DEPTS 79,082.21 6/11/2024 116023 HUTCHINSON WHOLESALE #1550 EQUIPMENT PARTS - MULTIPLE DEPTS 953.47 6/11/2024 116024 IDEAL SERVICE INC PUMP 3 VFD FAULT REPAIR - WWTP 570.00 6/11/2024 116025 IMS-INDUSTRIAL MAINTENANCE SUPPLIES CATCH BASIN REPAIRED - STORMWATER 3,600.00 6/11/2024 116026 INDUCTIVE AUTOMATION LLC SCADA SUPPORT PLAN IGNITION - WATER/WWTP 5,877.00 6/11/2024 116027 INTERNATIONAL CODE COUNCIL INC DUES - BLDG INSPEC 160.00 6/11/2024 116028 INTERSTATE BATTERY SYSTEM OF MPLS BATTERIES - HATS 1,069.65 6/11/2024 116029 INTERSTATE BEARING SYSTEMS INC MIXER PARTS - CREEKSIDE 2,534.57 6/11/2024 116030 JEFFERSON FIRE & SAFETY INC FIRE GEAR, PANTS - FIRE 12,874.72 6/11/2024 116031 JLR GARAGE DOOR SERVICE OVERHEAD DOOR REPAIR - WWTP 1,046.92 6/11/2024 116032 JOHNSON BROTHERS LIQUOR CO COST OF GOODS SOLD - LIQUOR HUTCH 23,000.24 6/11/2024 116033 K & A CONTRACTING LLC SIDEWALK, CURB REPAIRS -STREETS 2,502.10 6/11/2024 116034 KERI'S CLEANING & HANDYMAN SERVICES CLEANING - MULTIPLE LOCATIONS 6,386.06 6/11/2024 116035 KOHLS SWEEPING SERVICE PARKING LOT RESTRIPPING - REC/ARENA 2,760.00 6/11/2024 116036 KOSTERS, MICHAEL REIMB: SAFETY FOOTWEAR - CREEKSIDE 225.00 6/11/2024 116037 KRIS ENGINEERING CUTTINGEDGES-STREETS 11,023.80 6/11/2024 116038 L & P SUPPLY CO RPL SPRING/RESTRING, BOX DRAG - STREETS 261.72 6/11/2024 116039 LEVEL ONE SPECIALTIES ELKS & MASONIC W RIVER FLOORS - PARKS 3,000.00 6/11/2024 116040 LOCATORS & SUPPLIES MARKING FLAGS - WWTP 537.76 6/11/2024 116041 LYNN HUSTLERS 4H CLUB COMPOST BAGS 500.00 6/11/2024 116042 MACQUEEN WW648W CHANGE AIR LINES - WWTP 1,073.95 6/11/2024 116043 MARCO TECHNOLOGIES LLC PRINTING CONTRACTS - MULTIPLE DEPTS 2,489.62 6/11/2024 116044 MCLEOD COUNTY HHW RECYCLING - MULTIPLE DEPTS 400.00 6/11/2024 116045 MCLEOD COUNTY RECORDER RESOLUTIONS - BLDG 194.00 6/11/2024 116046 MEI TOTAL ELEVATOR SOLUTIONS CONTRACTUAL R&M - LIBRARY 225.16 6/11/2024 116047 MENARDS HUTCHINSON REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 2,107.16 6/11/2024 116048 MINI BIFF EQUIPMENT RENTAL- MULTIPLE DEPTS 227.97 6/11/2024 116049 MINNESOTA DEPT OF HEALTH STATE FEE - WATER CONNECTIONS 12,512.00 6/11/2024 116050 MINNESOTA PETROLEUM SERVICE AIRPORT FUEL SYSTEM SUPPLIES 1,059.75 6/11/2024 116051 MINNESOTA VALLEY TESTING LAB LAB SAMPLE TESTING - MULTIPLE DEPTS 17,246.57 6/11/2024 116052 MOUNTAIN WEST LLC CEDAR MULCH BULK- CREEKSIDE 4,264.00 6/11/2024 116053 MTI DISTIBUTING INC MOWER BELTS - PARKS 120.75 6/11/2024 116054 PAUSTIS WINE COMPANY COST OF GOODS SOLD - LIQUOR HUTCH 2,820.00 6/11/2024 116055 PAVEMENT RESOURCES SPRAY INJECT PATCHING - STREETS 4,500.00 6/11/2024 116056 PEOPLEREADY INC CREEKSIDE TEMP STAFFING 2,282.40 6/11/2024 116057 PHILLIPS WINE & SPIRITS COST OF GOODS SOLD - LIQUOR HUTCH 10,787.59 6/11/2024 116058 PIONEERLAND LIBRARY SYSTEM 2ND QTR FUNDING REQUEST - LIBRARY 49,716.25 6/11/2024 116059 1 POKORNOWSKI TRUCKING LLC BULK FREIGHT TO AUSTIN - CREEKSIDE 1,700.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATES 5/22/24 - 6/11/24 Check Date Check # Name Description Amount 6/11/2024 116060 POSTMASTER POSTAGE - MULTIPLE DEPTS 50.00 6/11/2024 116061 POSTMASTER SR NEWSLETTER-JUL - SR CTR 136.00 6/11/2024 116062 PRO AUTO MN INC EQUIPMENT PARTS, OIL CHANGE - FIRE 217.03 6/11/2024 116063 QUILL CORP COPY PAPER, FOLDERS - POLICE 245.99 6/11/2024 116064 R & R EXCAVATING 2024 STREET IMPV PROJECTS 361,028.73 6/11/2024 116065 RAMBOW INC AQUATIC CENTER - SEASONAL UNIFORMS 3,357.21 6/11/2024 116066 RAMY TURF PRODUCTS GRASS SEED- MULTIPLE DEPTS 3,447.00 6/11/2024 116067 RATH RACING INC NEW POLARIS RANGER OUTFITTING - FIRE 1,680.00 6/11/2024 116068 RECREONICS POOLTESING CHEMICALS 319.66 6/11/2024 116069 RED BULL DISTRIBUTION COMPANY INC COST OF GOODS SOLD - LIQUOR HUTCH 235.40 6/11/2024 116070 REINDERS FERTILIZER FOR ATHLETIC FIELDS - PARKS 695.90 6/11/2024 116071 REINER ENTERPRISES INC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 10,515.27 6/11/2024 116072 REVIER WELDING TRUCKREPAIRS- STREETS 1,975.36 6/11/2024 116073 ROSENBAUER MINNESOTA LLC ENGINE-2 AIR HORN REPAIR - FIRE 95.40 6/11/2024 116074 RUNNING'S SUPPLY REPAIR & MAINT SUPPLIES - MULTIPLE DEPTS 61.44 6/11/2024 116075 S&STRUCKING LLC CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 2,700.00 6/11/2024 116076 SCHLAUDERAFF IMPLEMENT CO MA055ATHROTTLE/BALL JOINT -AIRPORT 195.95 6/11/2024 116077 SCHWICKERT'S TECTA AMERICA LLC ROOF LEAKINSP/REPAIR -AIRPORT 950.00 6/11/2024 116078 SCOTT'S LAWN SERVICE LAWN MOWING-STORMWATER 100.00 6/11/2024 116079 SEAN'S CABINETRY LLC CASH REGISTER AREA UPDATE - LIQUOR HUTCH 35,614.00 6/11/2024 116080 SHORT-ELLIOT-HENDRICKSON INC MAY PROJECTS & SERVICES - MULTIPLE DEPTS 24,636.10 6/11/2024 116081 SLABJACKING SPECIALTIES RAISE SIDEWALKS - HISTORIC CHURCH 400.00 6/11/2024 116082 SNOOK, LAURA ENERGY TREE REFUND -OVERPAYMENT 15.00 6/11/2024 116083 SOUTHERN WINE & SPIRITS OF MN COST OF GOODS SOLD - LIQUOR HUTCH 27,429.13 6/11/2024 116084 SPORTS LIGHTING AUTHORITY VMF LIGHTING DESIGN - PARK & REC 9,775.00 6/11/2024 116085 STANDARD PRINTING-N-MAILING POSTAGE, SUPPLIES - MULTIPLE DEPTS 613.61 6/11/2024 116086 STAPLES ADVANTAGE OFFICE SUPPLIES - MULTIPLE DEPTS 437.23 6/11/2024 116087 STAR TRIBUNE SUBSCRIPTIONS - MULTIPLEDEPTS 254.70 6/11/2024 116088 STREICH TRUCKING CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS 3,095.00 6/11/2024 116089 SUMMER LAKES BEVERAGE LLC COST OF GOODS SOLD - LIQUOR HUTCH 1,039.50 6/11/2024 116090 SUPERIOR JETTING HIGH PRESSURE JETTING -WATER 5,800.00 6/11/2024 116091 SYSCO WESTERN MN CONCESSION SUPPLIES - WATERPARK 2,687.31 6/11/2024 116092 TERMINAL SUPPLY CO HAND HELD TORCH - HATS 60.64 6/11/2024 116093 TITAN MACHINERY EQUIPMENT PARTS - CREEKSIDE 2,424.74 6/11/2024 116094 T-MOBILE PHONE SERVICES - MULTIPLE DEPTS 1,871.45 6/11/2024 116095 TORREZ, ROGELIO REIMB: SAFETY FOOTWEAR - CREEKSIDE 74.98 6/11/2024 116096 TRI COUNTY WATER RENTAL WATER COOLER - CREEKSIDE 112.00 6/11/2024 116097 ULINE CONCESSION STAND SUPPLIES - WATERPARK 202.33 6/11/2024 116098 USA BLUE BOOK 20 MESH SCREEN, COD VIALS - WWTP 197.12 6/11/2024 116099 VIKING BEER COST OF GOODS SOLD - LIQUOR HUTCH 17,934.90 6/11/2024 116100 VIKING COCA COLA COST OF GOODS SOLD - LIQUOR HUTCH 575.15 6/11/2024 116101 VIVID IMAGE SIGNS - MULTIPLE DEPTS 1,122.33 6/11/2024 116102 VOS CONSTRUCTION INC ROOF REPAIRS -ARENA 2,200.00 6/11/2024 116103 WILSON'S NURSERY INC TREES -STREETS 2,021.00 6/11/2024 116104 WINE MERCHANTS INC COST OF GOODS SOLD - LIQUOR HUTCH 2,906.41 6/11/2024 116105 WM MUELLER & SONS 1/4 VIRGIN SAND BLACKTOP" - STREETS 375.72 6/11/2024 116106 ZARNOTH BRUSH WORKS INC MW496X BROOM REFILL - STORMWATER 560.00 6/11/2024 116107 BAGNE, DAVE UB REFUND 7.73 6/11/2024 116108 BOETTCHER, DONNA UB REFUND 69.71 6/11/2024 116109 DUNBAR, JUDY UB REFUND 6.37 6/11/2024 116110 JLG INVESTMENT PROPERTIES LLC UB REFUND 134.04 6/11/2024 116111 KLITZKE, RICHARD UB REFUND 39.01 6/11/2024 116112 KUBALL, KENT UB REFUND 38.71 6/11/2024 116113 PEARSON, LOWELL UB REFUND 90.00 6/11/2024 116114 QUALE, ELAINE UB REFUND 56.49 6/11/2024 116115 VANDENBERG, JOSHUA & NICOLE UB REFUND 3.37 6/11/2024 116116 WAGNER, BEN UB REFUND 77.27 Total - Check Register A: I $ 1,348,960.29 Library Board Meeting April 22, 2024 Members Present: Tim Burley, Mary Christensen, Sue Griep, Kay Hultgren, Julie Lofdahl, Dianne Wanzek, and Katy Hiltner, Ex-officio. Excused/Absent: Margaret Hoffman Dianne called the meeting to order. Minutes from the March 25, 2024, meeting were reviewed and approved. Old Business: 1. Program Report: One Book, One Community Meet the Author Event: The April 20th event at the McLeod County History Museum, featuring Carolina Moonset's author, Matt Goldman, drew 87 attendees. 2. Program Report: 2024 Adult Winter Reading Program Stats: This program had 183 participants. Of these participants, 135 readers completed the full reading challenge (10 books read). 3. Youth Program Reports: StoryTime brought in an average of 24 attendees with a "high" of 51 for the composting program. Legos (16), Chess 2x/month, Graphic Novel (9), Coding (13), Crochet (3), Anime night (3 teens). New Business: 1. PLS Year in Review: Katy distributed a sheet with the stats from the entire PLS system for 2023. She then shared some of the local stats for such areas as library visits, programs, checkouts, etc. 2. Upcoming Author Events: a. Morgan Baum, Cooking with the Coyotes, HPL, May 2, 6 p.m. b. Patty Wetterling/Joy Baker, Dear Jacob, May 14, Park Elem., 6:30 p.m. c. Julie Jo Larson, 100 Things to Do in Minnesota Before You Die, June 1, HPL, 10:00 a.m. 3. Master Gardener Help Desk Returns: Dave Daubert will be at HPL on Fridays, from 10 a.m. to 1 p.m. 4. May Youth Programming: Legos will continue, but some other clubs may take a break for the summer. StoryTime will pause after May 9, then resume in June with Stories in the Park series. 5. Prep for Summer Reading: With a theme of "Read, Renew, Repeat", there will be a focus on nature, recycling, etc. Special StoryTime in the Park events will include 4H, CLIMB Theater, Jolly Pops and community readers. 6. Potential LA 1 job posting: Katy is considering hiring a person at this level, to learn "from the ground up". March 2024 Donations and Grants: Hutchinson Kiwanis Grant (earmarked for updates of interior) $900.00 Total: $900.00 The next meeting will be on Wednesday, May 29, @4:30 p.m., in the meeting room. (Monday, May 27, is Memorial Day). Respectfully submitted, Kay Hultgren, Secretary