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04-23-2024HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 23, 2024 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information fog° agenda iten2s in advance by city staff, committees and boards. Many decisions regarding agenda iten2s are based upon this information as well as: City policy and practices, inputfiron2 constituents, and other questions or information that has not yet been presented or discussed regarding an agenda iten2.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Tim Burley, Pat May, Dave Sebesta and Chad Czmowski. Also present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that an item will need to be added as Item 13(a). A short- term 3.2% malt liquor license application came in after the Council packet had been published and the event date is May 2, 2024, therefore consideration of the application needs to be taken at this Council meeting. He also noted that items 7(k) and 7(l) need to be pulled as the agreements have not been received. Motion by Czmowski, second by May, to approve the agenda with the revisions noted. Motion carried unanimously. 2. INVOCATION — River of Hope (The invocation is a voluntary expression of the private citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preferencefor, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Proclamation — World NF Awareness Day — May 17, 2024 (b) Resolution No. 15724 — Resolution Accepting $23,001.50 Donation from VFW Post 906 for VFW Baseball Field Improvements Matt Jaunich noted this is a donation from the VFW Post 906 to place a fence at the VFW Baseball Field. Motion by Czmowski, second by May, to approve Resolution No. 15724. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity fog° members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain fi on2 personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES CITY COUNCIL MINUTES April 23, 2024 (a) Regular Meeting of April 9, 2024 Motion by Czmowski, second by Sebesta, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The iten2s listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally iten2s are not discussed) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 15722 — Resolution Amending Resolution No. 15604 Establishing Income Guidelines & Asset Limitations for Senior Citizens 65 Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and Senior Citizens Reduced Refuse Rate (b) Consideration for Approval of Resolution No. 15723 — Resolution Closing the 2008 Debt Service and the Central Garage Funds to the Community Improvement and Equipment Replacement Funds (c) Consideration for Approval of Resolution No. 15725 — Resolution Adopting Findings of Fact and Reasons for Approval of a Final Plat for Top 10 Options of Hutchinson With Favorable Planning Commission Recommendation (d) Consideration for Approval of Resolution No. 15726 — Resolution Adopting Findings of Fact and Reasons for Approval of a Preliminary Plat for Second Addition to The Meadows With Favorable Planning Commission Recommendation (e) Consideration for Approval of Resolution No. 15728 — Resolution Designating a New Official Newspaper (f) Consideration for Approval of Update to Exhibit A of Employee Uniform & Clothing Policy (g) Consideration for Approval of Memorandum of Agreement with LELS Representing the Sergeants Unit (h) Consideration for Approval of 5th Avenue NE Industrial Park Pond Project (i) Consideration for Approval of Out of State Travel for Wastewater Staff to Attend Central States Water Environment Association Conference in Schaumburg, IL on May 14-15, 2024 0) Consideration for Approval of Purchase of RePlay Clear Totes r�allr'"P.W. ers�ree�s*ese a e�:�szs� • . H:ee �s�ees� 2 CITY COUNCIL MINUTES April 23, 2024 (m) Consideration for Approval of Gopher Campfire "Dinner With the Deer" Event on May 2, 2024 (n) Consideration for Approval of Issuing Parade Permit for Memorial Day Parade on May 27, 2024 (o) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests (p) Consideration for Approval of Stroll for Hope (Formerly Relay for Life) Event Being Held August 2, 2024, at West River Park (q) Claims, Appropriations and Contract Payments Motion by May, second by Czmowski, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and coniniunications f on2 other entities.) 8. UPDATE FROM RIVERSONG MUSIC FESTIVAL COMMITTEE Ryan Williams, representing the Riversong Music Festival Committee, presented before the Council. Mr. Williams provided an update to the Council on the Riversong Music Festival being held July 12 & 13, 2024, at West River Park. Mr. Williams noted that a $2000 payment was made to the City towards the Masonic West River stage and just over $8000 remains left to be paid. Mr. Williams provided detailed information on the Festival such as ticket prices, security, parking and vendors. 9. ECONOMIC DEVELOPMENT AUTHORITY YEAR END REPORT Miles Seppelt, EDA Director, presented the EDA's year end report to the Council. Mr. Seppelt provided an overview of business retention & expansion, local manufacturing employment trends, business incubation, business attraction, downtown redevelopment, 2024 downtown redevelopment plan, talent development, childcare business development, workforce housing development, grant writing, and manufacturing expansion. 10. DISCUSSION ON SIGN/BANNER ORDINANCE Matt Jaunich, City Administrator, noted that at the last meeting, the Council had requested that staff review the City's sign/banner ordinance for possible revisions. The banner ordinance went into effect in 2011 and was an initiative of two council members at the time. It appears that there were concerns at the time on the amount of banner signs going up throughout the community and what they were being used for. Banner signs are intended to be temporary in nature to promote a sale, event, special occurrence, etc. They are not intended to be used as a permanent sign. Dan Jochum, Planning Director, noted that the idea of a banner sign is to promote something temporary and not permanent. Back in 2011 the temporary banner signs were habitually being used CITY COUNCIL MINUTES April 23, 2024 as permanent in nature and were not being maintained. Council Members Czmowski and May expressed that they do not feel the current ordinance is very prohibitive and feels that the intention of it is good. Mr. Jochum stated that banner sign use has improved since 2011 after the ordinance went into effect Council Member Burley expressed that he would support putting a moratorium in place for a timeframe to see if there are any issues not enforcing the banner sign ordinance. He also suggested perhaps discussing this issue at an upcoming City branding meeting. Burley feels that if banner signs are serviceable and pertinent to the business's information, he would be comfortable with allowing them to be up. However, if they are in poor shape and outdated, they should be taken down. Council Member Czmowski expressed that would like to keep the ordinance in place as written. Mr. Jochum also suggested having this discussion be part of the downtown master plan discussions and open houses to get business owners/community input. In the meantime, he will have staff ensure that banner sign users are in compliance with the current ordinance. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY AWARDING BID FOR CITY CENTER ROOF REPLACEMENT PROJECT JJ Verhey, Facilities Manager, presented before the Council. Mr. Verhey explained that the city center roof replacement is 20+ years old and is in need of repair. The project has been included on the capital improvement plan. Mr. Verhey noted that the responsible bidder (second lowest bidder) came from Gag Sheet Metal, Inc. in the amount of $231,500. Motion by Czmowski, second by May, to award bid to Gag Sheet Metal, Inc. for City Center roof replacement project. Motion carried unanimously. 12. APPROVE/DENY RESOLUTION NO. 15727 — RESOLUTION AMENDING 2024 POSITION CLASSIFICATION TABLE AND PAY GRID Kellie Wendland, Human Resources Director, presented before the Council. Ms. Wendland explained that administration is requesting additional changes to the position classification table and pay grid to account for further adjustments in the police department. Administration is requesting that the police sergeant, lieutenant and chief positions have their grades adjusted based on review of market data, work environment and discussion with the City's compensation consultant from Keystone Compensation. The effective date of these changes would be retroactive to January 1, 2024. Motion by May, second by Burley, to approve Resolution No. 15727. Motion carried unanimously. 13. APPROVE/DENY RESOLUTION NO. 15729 — RESOLUTION ASSIGNING PUBLIC SAFETY AID AND REMAINING ARPA FUNDS 11 CITY COUNCIL MINUTES April 23, 2024 Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that late last year the City received $643,408 in one-time public safety aid monies from the Minnesota State Legislature. Staff has prepared a proposed project list to use those funds. In addition, the City received $107,586 remaining in ARPA funds from 2021. The public safety projects have been identified and are attached to Resolution No. 15729. They include items related to police and fire training, equipment, squad cars, AEDs and property improvements. Motion by Czmowski, second by May, to approve Resolution No. 15729. Motion carried unanimously. 13A.APPROVE/DENY ISSUING 3.2% MALT LIQUOR LICENSE TO MCLEOD COUNTY HISTORICAL SOCIETY ON MAY 2, 2024 Melissa Starke, City Clerk, explained that the McLeod County Historical Society is holding an event at the museum on May 2, 2024. At prior events, the McLeod County Historical Society has had a liquor caterer dispense alcoholic beverages. The applicant just recently learned that the previous liquor caterer no longer holds a caterer's license, therefore the McLeod County Historical Society is applying for a short-term 3.2% malt liquor license. Motion by Czmowski, second by May, to approve issuing short-term 3.2% malt liquor license to McLeod County Historical Society on May 2, 2024. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS a) City of Hutchinson Financial Report and Investment Report for March 2024 b) Planning Commission Minutes from March 19, 2024 MISCELLANEOUS 15. STAFF UPDATES Matt Jaunich — Mr. Jaunich asked the Council if they are comfortable with the process being used for the strategic planning sessions which was answered in the affirmative. He also noted that on May 22, 2024, he will be holding his "So You Want to be a Council Member Session" as candidate filing opens May 21, 2024. 16. COUNCIL/MAYOR UPDATE Tim Burley — Council Member Burley provided updates from the Library Board and the Sustainability Advisory Board. Gary Forcier — Mayor Forcier noted that there are vacancies at Park Towers for interested potential tenants. CITY COUNCIL MINUTES April 23, 2024 17. CLOSED SESSION PURSUANT TO MINNESOTA STATUTE §13D.05, Subd. 3(c) TO DETERMINE ASKING PRICE OF REAL PROPERTY FOR THE PROPERTIES WITH PID NUMBERS 23561965 AND 2351975 (PROPERTIES BEHIND SORENSON RENTAL) Motion by May, second by Burley, to convene into closed session at 6:42 p.m. Motion carried unanimously. Motion by May, second by Burley, to reconvene into open session at 6:57 p.m. Motion carried unanimously. ADJOURNMENT Motion by Czmowski, second by May, to adjourn at 6:58 p.m. Motion carried unanimously.